CITY COUNCIL
REGULAR MEETING
November 8, 2023
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Holloway, Jerry, Mayor
Gamble, Carol A., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
McGirr, Bradley J., Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 VETERANS DAY HOLIDAY – FRIDAY, NOVEMBER 10, 2023 – CITY HALL CLOSED
1.2 NOVEMBER 22, 2023 CITY COUNCIL MEETING CANCELED
1.3 THANKSGIVING HOLIDAY – THURSDAY, NOVEMBER 23, 2023 AND FRIDAY, NOVEMBER 24, 2023 – CITY HALL CLOSED
2. PRESENTATIONS AND PROCLAMATIONS
2.1 CERTIFICATE OF RECOGNITION – BUSINESS RECOGNITION TO HAUTE CAFE & MARKET
2.2 CERTIFICATES OF RECOGNITION – COMMUNITY EMERGENCY RESPONSE TEAM CLASS #1 MEMBERS
2.3 CERTIFICATES OF RECOGNITION - RSM CHAMBER OF COMMERCE FOR RANCHO FAMILY FEST 2023
2.4 VETERANS DAY PRESENTATION
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
4. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
4.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 APPROVAL OF CERTIFICATES OF RECOGNITION AND PROCLAMATION (Diaz) RECOMMENDATION:
Approve the following:
1)
Certificate of Recognition – Business Recognition to Haute Cafe & Market; and 2)
Certificates of Recognition – Community Emergency Response Team Class #1 Members; and 3)
Certificates of Recognition – RSM Chamber of Commerce for Rancho Family Fest 2023; and 4)
Proclamation in Commemoration of the 50th Anniversary of the Vietnam War.
Item No. 4.2
4.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the October 11, 2023 City Council Regular meeting minutes.
Item No. 4.3
4.4 APPROVAL OF WARRANT REGISTERS DATED OCTOBER 9, 2023 THROUGH OCTOBER 30, 2023 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,708,699.33.
Item No. 4.4
4.5 INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2023 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of September 2023.
Item No. 4.5
4.6 APPROVAL OF ANNUAL MEASURE M ("M2") EXPENDITURE REPORT FOR FISCAL YEAR 2022/23 (Turner) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE MEASURE M2 ("M2") EXPENDITURE REPORT FOR FISCAL YEAR 2022/23 FOR THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA Item No. 4.6
4.7 APPROVAL OF A CONSULTING SERVICES AGREEMENT WITH INFINITY TECHNOLOGIES FOR INFORMATION TECHNOLOGY CONSULTING SERVICES (Turner) 1)
Approve a proposed Consulting Services Agreement with Infinity Technologies for Information Technology Consulting Services for a three-year initial term with an optional two-year extension in the total not-to-exceed contract amount of $390,411; and 2)
Authorize the Mayor to execute the proposed Consulting Services Agreement with Infinity Technologies for Information Technology Consulting Services.
Item No. 4.7
4.8 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2022/23 ANTONIO PARKWAY PAVEMENT REHABILITATION PROJECT TO ALL AMERICAN ASPHALT, INC. IN THE AMOUNT OF $358,703.00 (Nguyen) 1)
Approve the plans and specifications for the Fiscal Year 2022/23 Antonio Parkway Pavement Rehabilitation Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder All American Asphalt, Inc. of Corona, California, in the amount of $358,703.00, and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 4.8
4.9 APPROVAL OF PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH BUCKNAM INFRASTRUCTURE GROUP, INC. FOR CIVIL ENGINEERING PAVEMENT MANAGEMENT SERVICES (Leung) 1)
Approve a proposed Professional Services Agreement with Bucknam Infrastructure Group, Inc. for pavement management services for a three-year term at a total not-to-exceed contract amount of $54,790; and 2)
Authorize the Mayor to execute the proposed Professional Services Agreement with Bucknam Infrastructure Group, Inc.
Item No. 4.9
4.10 APPROVE A RESOLUTION AUTHORIZING SUBMITTAL OF AN APPLICATION FOR SENATE BILL 1383 (SB1383) LOCAL ASSISTANCE GRANT PROGRAM THROUGH THE DEPARTMENT OF RESOURCES, RECYCLING AND RECOVERY (CALRECYCLE) (Ross) 1)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AUTHORIZING SUBMITTAL OF CALRECYCLE INDIVIDUAL GRANT APPLICATIONS FOR ALL CALRECYCLE GRANT PROGRAMS FOR WHICH THE CITY OF RANCHO SANTA MARGARITA IS ELIGIBLE 2)
Authorize the City Manager or their designee to execute all grant-related documents and administer the grant for which the City of Rancho Santa Margarita is eligible.
Item No. 4.10
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PUBLIC HEARING ITEMS
6. CONTINUED ITEMS
7. NEW BUSINESS
8. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
9. CITY MANAGER REPORT
9.1 RANCHO SANTA MARGARITA HISTORICAL ITEMS CATALOG AND DISPLAY (Cervantez) RECOMMENDATION:
Receive and file; provide direction, as appropriate.
Item No. 9.1
10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
10.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive Oral Reports on the following City Council Committee Assignments:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – October 12, 2023 Meeting 2)
ORANGE COUNTY FIRE AUTHORITY (Mayor Pro Tempore Gamble) – October 26, 2023 Regular Meeting
10.2 COUNCIL MEMBER REPORTS/COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, December 13, 2023, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on November 03, 2023, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.