CITY COUNCIL
REGULAR MEETING
December 13, 2023
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Holloway, Jerry, Mayor
Gamble, Carol A., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
McGirr, Bradley J., Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 CHRISTMAS DAY HOLIDAY OBSERVANCE – MONDAY, DECEMBER 25, 2023 – CITY HALL CLOSED
1.2 CITY HALL HOLIDAY CLOSURE – DECEMBER 25, 2023 THROUGH JANUARY 1, 2024
1.3 DECEMBER 27, 2023 CITY COUNCIL MEETING CANCELED
1.4 NEW YEAR’S EVE “CELEBRATING FAMILY AND FRIENDS” – SUNDAY, DECEMBER 31, 2023, FROM 5:00 TO 9:00 P.M.
1.5 NEW YEAR’S DAY HOLIDAY OBSERVANCE – MONDAY, JANUARY 1, 2024 – CITY HALL CLOSED
2. CITY COUNCIL REORGANIZATION
2.1 CITY COUNCIL REORGANIZATION
• ELECTION OF MAYOR
Nominate and elect a Mayor.
• ELECTION OF MAYOR PRO TEMPORE
Nominate and elect a Mayor Pro Tempore.
• REMARKS OF OUTGOING MAYOR
• REMARKS OF INCOMING MAYOR PRO TEMPORE
• REMARKS OF INCOMING MAYOR
3. PRESENTATIONS AND PROCLAMATIONS
3.1 CERTIFICATE OF COMMENDATION TO JERRY HOLLOWAY RECOGNIZING HIS SERVICE AS MAYOR OF THE CITY OF RANCHO SANTA MARGARITA RECESS
Recess the City Council Regular Meeting to reorganize the City Council nameplates.
RECONVENE
The Mayor will reconvene the City Council Meeting, in the City Council Chambers.
ROLL CALL OF CITY COUNCIL MEMBERS
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
Gamble, Carol A., Council Member
Holloway, Jerry, Council Member
McGirr, Bradley J., Council Member
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles that appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF A CERTIFICATE OF COMMENDATION (Diaz)
RECOMMENDATION:
Approve a Certificate of Commendation to Jerry Holloway recognizing his service as Mayor of the City of Rancho Santa Margarita.
Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the following:
1)
November 8, 2023 City Council Regular meeting minutes; and 2)
November 15, 2023 City Council Special meeting minutes.
Item No. 5.3
5.4 LOCAL APPOINTMENTS LIST (Diaz)
RECOMMENDATION:
Approve the Local Appointments List of all City Boards, Commissions and Committees.
Item No. 5.4
5.5 CITY COUNCIL "OTHER AGENCY" REPRESENTATIVES LIST (Diaz) 1)
Approve the City Council “Other Agency” Representatives List, as may be revised by the City Council; and 2)
Direct the City Clerk to prepare and post an updated Fair Political Practices Commission Form 806 to reflect all paid appointments to “Other Agency” Boards, Committees, and/or Commissions in accordance with State law.
Item No. 5.5
5.6 APPROVAL OF WARRANT REGISTERS DATED NOVEMBER 6, 2023 THROUGH DECEMBER 4, 2023 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,943,723.98.
Item No. 5.6
5.7 INVESTMENT REPORT FOR THE MONTH OF OCTOBER 2023 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of October 2023.
Item No. 5.7
5.8 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2023-2024 AMERICANS WITH DISABILITIES ACT CURB RAMP INSTALLATION PROJECT - COMMUNITY DEVELOPMENT BLOCK GRANT TO CT&T CONCRETE PAVING, INC. IN THE AMOUNT OF $128,199.75 (Leung) 1)
Approve the plans and specifications for the Fiscal Year 2023-2024 Americans with Disabilities Act Curb Ramp Installation Project – Community Development Block Grant (Project); and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), Class 1, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder CT&T Concrete Paving, Inc. of Diamond Bar, California, in the amount of $128,199.75 and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 5.8
5.9 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2023/24 TRAFFIC SIGNAL ENHANCEMENTS PROJECT TO STREETLIGHT RESTORATION SPECIALISTS, INC. IN THE AMOUNT OF $199,370 (Leung) 1)
Approve the plans and specifications for the Fiscal Year 2023/24 Traffic Signal Enhancements Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive bidder for the Project to Streetlight Restoration Specialists, Inc. of Camarillo, California, in the low bid amount of $199,370; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 5.9
5.10 COMPREHENSIVE TRANSPORTATION FUNDING PROGRAMS / REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION (PROJECT P) (Nguyen) RECOMMENDATION:
Approve a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE SUBMITTAL OF THE ANTONIO PARKWAY, AVENIDA DE LAS BANDERAS, AND AVENIDA EMPRESA REGIONAL TRAFFIC SIGNAL SYNCRONIZATION PROGRAM PROJECT TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPETITIVE MEASURE M2 REGIONAL TRANSPORTATION SIGNAL SYNCHRONIZATION PROGRAM Item No. 5.10
5.11 NOTICE OF COMPLETION FOR THE W/B SANTA MARGARITA PARKWAY BRIDGE GUARDRAIL REPAIR PROJECT (Nguyen) 1)
Accept the improvements for the W/B Santa Margarita Parkway Bridge Guardrail Repair Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 5.11
5.12 APPROVAL OF A PROPOSED AMENDMENT NO. 3 TO THE CURRENT STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES AGREEMENT WITH SCA OF CA, LLC. (Ross) 1)
Approve a proposed Amendment No. 3 to the current Street Sweeping and Roadway Cleaning Maintenance Services Agreement with SCA of CA, LLC, Sweeping Corporation of America, to: a) briefly extend the term of the Agreement by approximately six (6) months in order to allow City staff more time in which to prepare, issue, and complete a competitive procurement process related to the award of a new contract services agreement for the provision of citywide street sweeping services; and b) increase the Maximum Contract Amount by $50,000 to account for the brief term extension; and 2)
Authorize the City Manager to execute Amendment No. 3 to the Street Sweeping and Roadway Cleaning Maintenance Services Agreement with SCA of CA, LLC.
Item No. 5.12
5.13 APPROVAL OF A PROPOSED PURCHASE ORDER WITH ROUTEWARE GLOBAL TO PROCURE SENATE BILL 1383 RECYCLING COMPLIANCE SOFTWARE (Ross) 1)
Waive competitive formal bidding requirements and procedures set forth in the City of Rancho Santa Margarita Municipal Code (RSMMC) Section 3.07.060 and find and determine that pursuant to RSMMC Section 3.07.070(11) computer software procurement, irrespective of its estimated value, is subject to informal bidding procedures requiring at least three informal bids or proposals; and 2)
Approve a Purchase Order to Routeware Global for Senate Bill 1383 compliance software, in the total not-to-exceed amount of $61,832.00 for a two-year subscription; and 3)
Authorize the City Manager to sign a Purchase Order with Routeware Global.
Item No. 5.13
5.14 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT (Cervantez) RECOMMENDATION:
Receive and file the report submitted by the City Council's appointed representative to the Orange County Mosquito and Vector Control District.
Item No. 5.14
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. CONTINUED ITEMS
8. NEW BUSINESS
RECESS
Recess the City Council Regular Meeting and convene the Rancho Santa Margarita Public Financing Authority Meeting.
PUBLIC FINANCING AUTHORITY REGULAR MEETING
Location: Rancho Santa Margarita City Hall, Council Chambers 22112 El Paseo, Rancho Santa Margarita, California 92688
CALL TO ORDER
The President of the City of Rancho Santa Margarita Public Financing Authority will call the Regular Meeting to order in the City Council Chambers, City Hall, 22112 El Paseo, Rancho Santa Margarita, California, at 7:00 p.m., or as soon thereafter as this agenda may be heard.
ROLL CALL OF PUBLIC FINANCING AUTHORITY BOARD OF DIRECTORS Beall, L. Anthony, Director
Figueroa, Anne D., Director
Gamble, Carol A., Director
Holloway, Jerry, Director
McGirr, Bradley J., Director
1. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
1.1 CONFIRMATION AND APPOINTMENT OF OFFICERS OF THE RANCHO SANTA MARGARITA PUBLIC FINANCING AUTHORITY (Turner) 1)
Confirm and appoint the Officers of the Rancho Santa Margarita Public Financing Authority, as follows:
City Position-Office of the Authority
Mayor-President
Mayor Pro Tempore-Vice President
City Manager-Executive Director/Treasurer
Finance Director-Director of Administrative Services
City Clerk-Secretary
2)
Adopt a Resolution entitled:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO SANTA MARGARITA PUBLIC FINANCING AUTHORITY, RANCHO SANTA MARGARITA, CALIFORNIA, CONFIRMING AND APPOINTING OFFICERS 3)
Receive and file the staff report.
Item No. PFA 1.1
1.2 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the minutes of the December 14, 2022 Rancho Santa Margarita Public Financing Authority meeting.
Item No. PFA 1.2
2. PUBLIC FINANCING AUTHORITY NEW BUSINESS
3. MATTERS PRESENTED BY PRESIDENT AND DIRECTORS
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
ADJOURNMENT
To the next meeting of the Rancho Santa Margarita Public Financing Authority, date and time to be determined, in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, Secretary of the Rancho Santa Margarita Public Financing Authority, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on December 8, 2023 by 6:00 p.m. ____________________________________ ________________________ AMY DIAZ, SECRETARY DATE Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the Public Financing Authority after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.
Government Code Section 54952.3
Simultaneous or serial order meetings of a subsequent legislative body; compensation and stipends. The Public Financing Authority Board of Directors receives no additional compensation or stipend as a result of simultaneously convening this meeting.
RECONVENE
The Mayor will reconvene the City Council Meeting in regular session, in the City Council Chambers.
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
11.1 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive Oral Reports on the following City Council Committee Assignments:
1)
FOOTHILL/EASTERN TRANSPORTATION AUTHORITY (Council Member Beall) – November 9, 2023 Meeting 2)
ORANGE COUNTY FIRE AUTHORITY (Mayor Pro Tempore Gamble) – November 16, 2023 Meeting
11.2 COUNCIL MEMBER REPORT/COMMENT
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, January 10, 2024, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on December 08, 2023, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.