CITY COUNCIL
REGULAR MEETING
February 14, 2024
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Gamble, Carol A., Mayor
McGirr, Bradley J., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 PRESIDENTS’ DAY HOLIDAY – MONDAY, FEBRUARY 19, 2024 – CITY HALL CLOSED
2. COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive Oral Reports on the following City Council Committee Assignments:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – December 14, 2023 Meeting 2)
ORANGE COUNTY FIRE AUTHORITY (Mayor Gamble) – January 25, 2024 Meeting 3)
ORANGE COUNTY PUBLIC LIBRARY ADVISORY BOARD (Council Member Figueroa) – January 25, 2024 Meeting
3. PRESENTATIONS AND PROCLAMATIONS
3.1 CERTIFICATE OF RECOGNITION – BUSINESS RECOGNITION TO BRITE IDEAS
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF A CERTIFICATE OF RECOGNITION (Diaz)
RECOMMENDATION:
Approve a Certificate of Recognition for a Business Recognition to Brite Ideas.
Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the January 24, 2024 City Council Regular meeting minutes.
Item No. 5.3
5.4 APPROVAL OF WARRANT REGISTERS DATED JANUARY 22, 2024 THROUGH FEBRUARY 5, 2024 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,223,264.81.
Item No. 5.4
5.5 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2022-23 ANTONIO PARKWAY PAVEMENT REHABILITATION PROJECT (Nguyen) 1)
Accept the improvements for the Fiscal Year 2022-23 Antonio Parkway Pavement Rehabilitation Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 5.5
5.6 NOTICE OF COMPLETION FOR THE CITY HALL UNINTERRUPTIBLE POWER SUPPLY REPLACEMENT PROJECT (Nguyen) 1)
Accept the improvements for the City Hall Uninterruptible Power Supply Replacement Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 5.6
5.7 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2023-24 ANNUAL RESIDENTIAL OVERLAY PROJECT TO HARDY & HARPER, INC. IN THE AMOUNT OF $829,425 (Nguyen) 1)
Approve the plans and specifications for the Fiscal Year 2023-24 Annual Residential Overlay Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder Hardy & Harper, Inc. of Lake Forest, California, in the amount of $829,425, and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 5.7
5.8 PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH DE NOVO PLANNING GROUP TO PREPARE THE CITY’S LOCAL HAZARD MITIGATION PLAN UPDATE (Kuta) 1)
Approve the proposed Professional Services Agreement with De Novo Planning Group to prepare the City’s Local Hazard Mitigation Plan Update in a maximum not-to-exceed contract amount of $98,500; and 2)
Authorize the Mayor to execute the proposed Professional Services Agreement to prepare the City’s Local Hazard Mitigation Plan Update.
Item No. 5.8
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. NEW BUSINESS
7.1 INTRODUCTION AND FIRST READING OF A PROPOSED ORDINANCE ESTABLISHING A SIDEWALK VENDING REGULATORY PROGRAM (Kuta) 1)
Receive staff presentation and report; and
2)
Introduce for first reading, read by title only, and waive further reading of an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ADDING NEW CHAPTER 4.04 (SIDEWALK VENDING) TO TITLE 4 (BUSINESS REGULATIONS) OF THE RANCHO SANTA MARGARITA MUNICIPAL CODE ESTABLISHING A SIDEWALK VENDING REGULATORY PROGRAM Item No. 7.1
8. CONTINUED ITEMS
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, February 28, 2024, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on February 09, 2024, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.