CITY COUNCIL
REGULAR MEETING
February 28, 2024
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Gamble, Carol A., Mayor
McGirr, Bradley J., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 E-BIKES SAFETY COURSE - SATURDAY, MARCH 16, 2024, FROM 10:00 A.M. TO 12:00 P.M., LOCATED AT THE BELL TOWER REGIONAL COMMUNITY CENTER
1.2 ELECTRONIC WASTE DISPOSAL AND DOCUMENT SHREDDING - SATURDAY, MARCH 30, 2024, FROM 8:00 A.M. TO 12:00 P.M., LOCATED AT APPLIED MEDICAL’S R100 BUILDING PARKING LOT
2. COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – February 8, 2024 Meeting
3. PRESENTATIONS AND PROCLAMATIONS
3.1 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM 1)
CIELO VISTA ELEMENTARY SCHOOL – ALICE ALONSO AND BRANDON RECINOS 2)
LAS FLORES K-8 SCHOOL – SOPHIA LI AND AUSTIN ZHAO
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF CERTIFICATES OF RECOGNITION (Diaz)
RECOMMENDATION:
Approve the following Certificates of Recognition:
1)
Student Recognition Program:
a)
Cielo Vista Elementary School – Alice Alonso and Brandon Recinos; and b)
Las Flores K-8 School – Sophia Li and Austin Zhao.
Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the February 14, 2024 City Council Regular meeting minutes.
Item No. 5.3
5.4 RECORDS MANAGEMENT - APPROVAL OF RESOLUTION OF AUTHORIZATION TO DISPOSE OF CERTAIN CITY RECORDS (BUILDING PLANS DESTRUCTION) (Diaz) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY CLERK TO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH THE CITY'S RECORD RETENTION SCHEDULE Item No. 5.4
5.5 SECOND READING AND ADOPTION OF AN ORDINANCE ESTABLISHING A SIDEWALK VENDING REGULATORY PROGRAM (Diaz) RECOMMENDATION:
Approve the second reading and adopt Ordinance No. 24-01 entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ADDING NEW CHAPTER 4.04 (SIDEWALK VENDING) TO TITLE 4 (BUSINESS REGULATIONS) OF THE RANCHO SANTA MARGARITA MUNICIPAL CODE ESTABLISHING A SIDEWALK VENDING REGULATORY PROGRAM Item No. 5.5
5.6 ADOPTION OF A RESOLUTION ESTABLISHING FEES FOR SIDEWALK VENDING PERMITS, SIDEWALK VENDING PERMIT RENEWALS, AND SIDEWALK VENDING PERMIT APPEALS (Kuta) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ADOPTING SIDEWALK VENDING PERMIT PROGRAM FEES, AMENDING THE CITY'S MASTER FEE SCHEDULE, AND FINDING THAT THE ACTION IS STATUTORILY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PER SECTION 15273 OF THE CEQA GUIDELINES AND PUBLIC RESOURCES CODE SECTION 21080(B)(8) Item No. 5.6
5.7 APPOINTMENTS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC SERVICE GRANTS ADVISORY COMMITTEE (Diaz) 1)
Reappoint the eligible incumbent four (4) resident committee members to the Community Development Block Grant Public Service Grant (CDBG) Committee for a new two-year term, effective January 2024 and expiring December 2025, as follows:
Resident Members:
1. James R. Aced
2. Christine Belmonte
3. April Josephson
4. Richard (Dick) Oakley
2)
Appoint two (2) new resident committee members to the CDBG Committee for a new two-year term, effective January 2024 and expiring December 2025, as follows:
Resident Members:
1. Mikelle Daily
2. Lisa Matro
Item No. 5.7
5.8 APPROVAL OF WARRANT REGISTERS DATED FEBRUARY 12, 2024 AND FEBRUARY 20, 2024 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,562,415.42.
Item No. 5.8
5.9 INVESTMENT REPORT FOR THE MONTH OF JANUARY 2024 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of January 2024.
Item No. 5.9
5.10 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2023-2024 AMERICANS WITH DISABILITIES ACT CURB RAMP INSTALLATION - COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT (Leung) 1)
Accept the improvements for the Fiscal Year 2023-24 Americans with Disabilities Act Curb Ramp Installation – Community Development Block Grant Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 5.10
5.11 REJECTION OF BIDS FOR THE MELINDA ROAD AT SANTA MARGARITA PARKWAY ADDITIONAL LEFT TURN LANE PROJECT (Nguyen) 1)
Reject all bids received for the Melinda Road at Santa Margarita Parkway Additional Left Turn Lane Project; and 2)
Release the Contractor’s bid bonds received for the Project.
Item No. 5.11
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. NEW BUSINESS
7.1 CHILD SAFETY AND E-BIKES UPDATE BY THE RANCHO SANTA MARGARITA POLICE SERVICES (Kennedy) RECOMMENDATION:
Receive and file.
Item No. 7.1
8. CONTINUED ITEMS
8.1 FURTHER DESIGN REVIEW FOR THE PROPOSED LANDSCAPING AT SR-241 AND SANTA MARGARITA PARKWAY PROJECT, AND APPROVAL OF PROPOSED AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH BGB DESIGN GROUP, INC., FOR CONTINUED PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN CONSULTING SERVICES, AND ADOPTION OF A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET (Nguyen) 1)
Review the design concept for the proposed Landscaping at SR-241 and Santa Margarita Parkway Project; and 2)
Provide input and direction regarding the design concept as appropriate; and 3)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE ADDITIONAL EXPENDITURES FOR THE LANDSCAPING AT SR-241 AND SANTA MARGARITA PARKWAY PROJECT 4)
Approve proposed Amendment No. 1 to the current Professional Services Agreement with BGB Design Group, Inc., to extend the term of the Agreement for an additional two years through October 10, 2026, and to increase the total not to exceed contract amount by $26,470 from $16,530 to $43,000 to provide site surveying, preparing final plans, specifications, and estimate, bid support, construction support, and permit allowance/contingency; and 5)
Authorize the Mayor to execute proposed Amendment No. 1 to the Professional Services Agreement with BGB Design Group, Inc.
Item No. 8.1
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, March 13, 2024, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on February 23, 2024, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.