CITY COUNCIL
REGULAR MEETING
April 10, 2024
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Gamble, Carol A., Mayor
McGirr, Bradley J., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 NATIONAL PRESCRIPTION MEDICATION TAKE BACK DAY – SATURDAY, APRIL 27, 2024, FROM 10:00 A.M. TO 2:00 P.M., LOCATED AT THE CITY HALL PARKING LOT
2. COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
ORANGE COUNTY FIRE AUTHORITY (Mayor Gamble) – March 28, 2024 Meeting
3. PRESENTATIONS AND PROCLAMATIONS
3.1 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM 1)
RANCHO SANTA MARGARITA INTERMEDIATE SCHOOL – BLAKE SIDOTI AND OLIVIA WARREN
3.2 CERTIFICATES OF RECOGNITION – SANTA MARGARITA CATHOLIC HIGH SCHOOL SONG TEAMS, NATIONAL CHAMPIONS
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF CERTIFICATES OF RECOGNITION (Diaz)
RECOMMENDATION:
Approve the following Certificates of Recognition:
1)
Student Recognition Program:
a)
Rancho Santa Margarita Intermediate School – Blake Sidoti and Olivia Warren; and 2)
Santa Margarita Catholic High School Song Teams, National Champions.
Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the March 27, 2024 City Council Regular meeting minutes.
Item No. 5.3
5.4 APPROVAL OF WARRANT REGISTERS DATED MARCH 25, 2024 AND APRIL 1, 2024 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,129,557.11.
Item No. 5.4
5.5 STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2024/25 (Turner) 1)
Conduct the annual review of the City’s Statement of Investment Policy; and 2)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE FISCAL YEAR 2024/25 STATEMENT OF INVESTMENT POLICY AND DELEGATING INVESTMENT AUTHORITY AND RESPONSIBILITY TO THE CITY TREASURER Item No. 5.5
5.6 PROPOSED DEPOSIT OF PUBLIC FUNDS AGREEMENT WITH THE BANK OF SOUTHERN CALIFORNIA (Turner) 1)
Approve proposed Deposit of Public Funds Agreement with the Bank of Southern California with an Active Balance Agreement Limit of $17,000,000; and 2)
Authorize the Mayor and the City Manager, as authorized signers at the bank, to execute proposed Deposit of Public Funds Agreement with the Bank of Southern California; and 3)
Authorize the City Manager to deposit $5 million into a one-year certificate of deposit at an Annual Percentage Yield (APY) of 4.60% with the Bank of Southern California.
Item No. 5.6
5.7 APPROVAL OF A PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH DAVIS FARR, LLP FOR FINANCIAL AUDIT AND ACCOUNTANT SERVICES FOR FISCAL YEARS ENDING JUNE 30, 2024, THROUGH 2028 (Turner) 1)
Approve a proposed Professional Services Agreement with Davis Farr, LLP for financial audit and accountant services for Fiscal Years ending June 30, 2024, through 2028, in a maximum not-to-exceed contract amount of $169,891; and 2)
Authorize the Mayor to execute the proposed Professional Services Agreement for financial audit and accountant services with Davis Farr, LLP.
Item No. 5.7
5.8 REJECTION OF BIDS FOR THE FISCAL YEAR 2023-24 FURNISH, DELIVER, AND INSTALL SOLAR CROSSWALK LED SIGNS PROJECT (Parco) 1)
Reject all bids received for the Fiscal Year 2023-24 Furnish, Deliver, and Install Solar Crosswalk LED Signs Project; and 2)
Release the Contractor’s bid bonds received for the Project.
Item No. 5.8
5.9 APPROVAL OF AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH P2S, INC., FOR PROFESSIONAL ELECTRICAL ENGINEERING AND LIGHTING DESIGN CONSULTING SERVICES FOR THE CITY HALL & BTRCC INTERIOR LED LIGHTING CONVERSION PROJECT (Parco) 1)
Approve proposed Amendment No. 2 to the Professional Services Agreement with P2S, Inc., to increase the maximum contract amount by $7,001, from $35,910 to $42,911, in order to provide construction administration support and as-needed contingency, for the City Hall & BTRCC Interior LED Lighting Conversion Project; and 2)
Authorize the Mayor to execute proposed Amendment No. 2 to the current Professional Services Agreement with P2S, Inc.
Item No. 5.9
5.10 APPROVAL OF PROPOSED AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CHARLES ABBOTT ASSOCIATES, INC., TO PROVIDE ON-CALL PROFESSIONAL CIVIL ENGINEERING, BUILDING & SAFETY, PLAN REVIEW AND INSPECTION CONSULTING SERVICES (Kuta) 1)
Approve proposed Amendment No. 3 to the current Professional Services Agreement with Charles Abbott Associates, Inc., for On-Call Professional Civil Engineering, Building & Safety, Plan Review and Inspection Consulting Services, which a) extends the term of the agreement by two years through June 30, 2026, and b) increases the total maximum not-to-exceed compensation amount by $810,000, from $1,755,000 to $2,565,000 for a total seven-year contract term, in order to provide continued Professional Civil Engineering, Building & Safety, Plan Review and Inspection Consulting Services; and 2)
Authorize the Mayor to execute the proposed Amendment No. 3 to the Professional Services Agreement with Charles Abbott & Associates, Inc.
Item No. 5.10
5.11 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT (Cervantez) RECOMMENDATION:
Receive and file the report submitted by the City Council’s appointed representative to the Orange County Mosquito and Vector Control District.
Item No. 5.11
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. NEW BUSINESS
7.1 CONTRACT YOUTH SERVICES PROVIDED BY THE BOYS AND GIRLS CLUBS OF CAPISTRANO VALLEY AT THE BELL TOWER REGIONAL COMMUNITY CENTER (Cervantez) RECOMMENDATION:
Receive and file; Council direction, as appropriate.
Item No. 7.1
8. CONTINUED ITEMS
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, April 24, 2024, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on April 05, 2024, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.