CITY COUNCIL
REGULAR MEETING
April 24, 2024
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Gamble, Carol A., Mayor
McGirr, Bradley J., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 NATIONAL PRESCRIPTION MEDICATION TAKE BACK DAY – SATURDAY, APRIL 27, 2024, FROM 10:00 A.M. TO 2:00 P.M., LOCATED AT THE CITY HALL PARKING LOT
1.2 FISCAL YEAR 2024/25 BUDGET DEVELOPMENT WORKSHOPS – MAY 8, 2024, FROM 4:00 TO 6:30 P.M.; MAY 15, 2024, FROM 4:00 TO 9:00 P.M. AND MAY 16, 2024, FROM 5:00 TO 9:00 P.M., LOCATED AT CITY HALL IN THE COUNCIL CHAMBERS
1.3 SPLASH PAD SEASON OPENING AND RECREATION EXPO – SATURDAY, MAY 18, 2024, FROM 10:00 A.M. TO 1:00 P.M., LOCATED AT CENTRAL PARK
2. COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – April 11, 2024 Meeting
3. PRESENTATIONS AND PROCLAMATIONS
3.1 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM 1)
ST. JOHN’S EPISCOPAL SCHOOL ELEMENTARY DIVISION – MADELINE CHANG, ELLA CROWEL, AND CAMERON FATOURE 2)
ST. JOHN’S EPISCOPAL SCHOOL MIDDLE DIVISION – JORDYN BREAUX AND COLE SAMPSON
3.2 PROCLAMATION – DEPARTMENT OF MOTOR VEHICLES, DONATE LIFE CALIFORNIA MONTH, APRIL 2024
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF CERTIFICATES OF RECOGNITION AND PROCLAMATION (Diaz) RECOMMENDATION:
Approve the following:
1)
Certificates of Recognition – Student Recognition Program:
a)
St. John’s Episcopal School Elementary Division – Madeline Chang, Ella Crowel and Cameron Fatoure; and b)
St. John’s Episcopal School Middle Division – Jordyn Breaux and Cole Sampson; 2)
Proclamation declaring April 2024 as Department of Motor Vehicles, Donate Life California Month.
Item No. 5.2
5.3 APPROVAL OF WARRANT REGISTERS DATED APRIL 8, 2024 AND APRIL 15, 2024 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,331,795.11.
Item No. 5.3
5.4 INVESTMENT REPORT FOR THE MONTH OF MARCH 2024 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of March 2024.
Item No. 5.4
5.5 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE CITY HALL & BTRCC INTERIOR LED LIGHTING CONVERSION PROJECT TO OPTIMA ENERGY, INC. IN THE AMOUNT OF $666,204.80, AND ADOPTION OF A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET (Parco) 1)
Approve the plans and specifications for the City Hall & BTRCC Interior LED Lighting Conversion Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE ADDITIONAL EXPENDITURES FOR THE CITY HALL & BTRCC INTERIOR LED LIGHTING CONVERSION PROJECT 4)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder Optima Energy, Inc. of Artesia, California, in the amount of $666,204.80, and reject all other bids; and 5)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 5.5
5.6 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2023-24 ANNUAL RESIDENTIAL SLURRY SEAL PROJECT TO PAVEMENT COATINGS CO. IN THE AMOUNT OF $271,800 (Parco) 1)
Approve the plans and specifications for the Fiscal Year 2023-24 Annual Residential Slurry Seal Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder Pavement Coatings Co. of Jurupa Valley, California, in the amount of $271,800, and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 5.6
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. NEW BUSINESS
7.1 PROPOSED FISCAL YEAR 2024-2025 COMMUNITY DEVELOPMENT BLOCK GRANT EXPENDITURE PLAN (Kuta) 1)
Review the proposed use of Fiscal Year 2024-2025 Community Development Block Grant Funds; and 2)
Provide input to staff regarding the proposed Fiscal Year 2024-2025 Community Development Block Grant Expenditure Plan.
Item No. 7.1
7.2 APPROVAL OF A PROPOSED STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES AGREEMENT WITH CR&R INCORPORATED FOR CITYWIDE STREET SWEEPING AND ROADWAY CLEANING SERVICES (Parco) 1)
Approve the proposed Street Sweeping and Roadway Cleaning Maintenance Services Agreement with CR&R Incorporated for citywide street sweeping and roadway cleaning services in the total maximum not-to-exceed contract amount of $1,332,987.41 for an initial five-year term; and 2)
Authorize the Mayor to execute the proposed Street Sweeping and Roadway Cleaning Maintenance Services Agreement with CR&R Incorporated.
Item No. 7.2
8. CONTINUED ITEMS
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, May 8, 2024, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on April 19, 2024, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.