CITY COUNCIL
REGULAR MEETING
June 26, 2024
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Gamble, Carol A., Mayor
McGirr, Bradley J., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 INDEPENDENCE DAY – THURSDAY, JULY 4, 2024 – CITY HALL CLOSED
1.2 SAMLARC’S 2-DAY STAR SPANGLED SPECTACULAR EVENT, FROM 6:00 A.M. TO 9:30 P.M. THURSDAY, JULY 4, 2024, AND FRIDAY, JULY 5, 2024, LOCATED AT THE LAKE AND BEACH CLUB
1.3 SUMMER CONCERT SERIES, LOCATED AT CENTRAL PARK FROM 6:00 TO 8:00 P.M.:
SUNDAY, JULY 7 - YACHTY BY NATURE (YACHT ROCK)
SUNDAY, JULY 14 - 90s ROCKSHOW (SPECIAL FEATURE: ROCK STRINGS QUARTET) SUNDAY, JULY 21 - THE MIGHTY UNTOUCHABLES (TOP 40/POP)
SUNDAY, JULY 28 - SPINTOWN (POP FUNK SOUL, ROCK TOP 40 AND LATIN) SUNDAY, AUGUST 4 - THE ANSWER (CLASSIC ROCK)
SUNDAY, AUGUST 11 - 80z ALLSTARS (80s)
2. COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – June 13, 2024 Meeting
3. PRESENTATIONS AND PROCLAMATIONS
3.1 CERTIFICATES OF RECOGNITION TO THE ORANGE COUNTY SHERIFF’S DEPARTMENT MEDAL FOR VALOR, MOTHERS AGAINST DRUNK DRIVING (MADD), AND RECOGNITION AWARD RECIPIENTS
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF CERTIFICATES OF RECOGNITION (Diaz)
RECOMMENDATION:
Approve Certificates of Recognition to the Orange County Sheriff’s Department Medal for Valor, Mothers Against Drunk Driving (MADD), and recognition award recipients.
Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the June 12, 2024 City Council Regular meeting minutes.
Item No. 5.3
5.4 APPROVAL OF WARRANT REGISTERS DATED JUNE 10, 2024 AND JUNE 17, 2024 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $447,631.26.
Item No. 5.4
5.5 INVESTMENT REPORT FOR THE MONTH OF MAY 2024 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of May 2024.
Item No. 5.5
5.6 APPROVAL OF PROPOSED CONTRACT SERVICES AGREEMENT FOR CITYWIDE SCHOOL CROSSING GUARD SERVICES WITH ALL-CITY MANAGEMENT SERVICES, INC., FOR FISCAL YEAR 2024/2025 THROUGH FISCAL YEAR 2026/2027 (Turner) 1)
Approve a proposed Contract Services Agreement with All-City Management Services, Inc. to provide citywide school crossing guard services for a three-year term from July 1, 2024, through June 30, 2027, in the total not-to-exceed contract amount of $1,219,900 ($15,000 for additional unanticipated costs is included in the total). The total not-to-exceed contract amount is an aggregate of the following: $378,132 for Fiscal Year 2024/2025; $403,150 for Fiscal Year 2025/2026; and $423,618 for Fiscal Year 2026/2027, as well as an additional $5,000 per year to cover unanticipated costs; and 2)
Authorize the Mayor to execute the proposed Contract Services Agreement for citywide school crossing guard services with All-City Management Services, Inc.
Item No. 5.6
5.7 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2023-24 TRAFFIC SIGNAL ENHANCEMENTS PROJECT (Parco) 1)
Accept the improvements for the Fiscal Year 2023-24 Traffic Signal Enhancements Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 5.7
5.8 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2023-24 CITY HALL AND BELL TOWER REGIONAL COMMUNITY CENTER STAIN AND SEAL EXTERIOR WOOD TRIMMING PROJECT (Parco) 1)
Accept the improvements for the Fiscal Year 2023-24 City Hall and Bell Tower Regional Community Center Stain and Seal Exterior Wood Trimming Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 5.8
5.9 RESOLUTION TO ALLOCATE AND APPROPRIATE ROADWAY MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDS, IN THE ESTIMATED AMOUNT OF $500,000 TOWARD THE ANNUAL RESIDENTIAL OVERLAY PROJECT (ZONE 6B), $800,000 TOWARD THE ALICIA PARKWAY PAVEMENT REHABILITATION PROJECT (CITY LIMITS TO SANTA MARGARITA PARKWAY) AND $685,000 TOWARD THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS PROJECT - MEDIAN CONSTRUCTION (ANTONIO PARKWAY FROM SOUTHERLY CITY LIMITS TO TIJERAS CREEK) TO THE FISCAL YEAR 2024/25 CAPITAL IMPROVEMENT PROGRAM (CIP) (Parco) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-2025 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 Item No. 5.9
5.10 ADOPTION OF A RESOLUTION AMENDING AND RESTATING SECTIONS 117, 301, AND 302 OF THE PERSONNEL POLICIES AND PROCEDURES MANUAL INCORPORATING CHANGES TO THE TRAVEL AND REIMBURSEMENT POLICY, SICK LEAVE POLICY, AND COMPREHENSIVE ANNUAL LEAVE BUYBACK PROGRAM (Kuta) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING AND RESTATING SECTIONS 117, 301 AND 302 OF THE PERSONNEL POLICIES AND PROCEDURES MANUAL Item No. 5.10
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. NEW BUSINESS
7.1 PROPOSED AGREEMENT FOR COMMUNITY OUTREACH AND ENGAGEMENT SERVICES WITH THE CITY OF MISSION VIEJO (Kuta) 1)
Approve a proposed Agreement for Community Outreach and Engagement with the City of Mission Viejo to provide 20 hours per week of Homeless Outreach Services, for a one-year term in a maximum not-to-exceed contract amount of $68,600; and 2)
Authorize the Mayor to execute the proposed Agreement for Community Outreach and Engagement Services with the City of Mission Viejo.
Item No. 7.1
7.2 APPROVAL OF AGREEMENT FOR ANIMAL CONTROL AND SHELTER SERVICES WITH THE CITY OF MISSION VIEJO (Cervantez) 1)
Approve an Agreement for Animal Control and Shelter Services with the City of Mission Viejo for a term of seven years, with a one-time optional five-year extension; and 2)
Authorize the Mayor to execute the Agreement.
Item No. 7.2
8. CONTINUED ITEMS
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, July 10, 2024, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on June 21, 2024, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
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DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.