CITY COUNCIL
REGULAR MEETING
August 14, 2024
7:00
P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Gamble, Carol A., Mayor
McGirr, Bradley J., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 FIRE SAFETY & PREPAREDNESS COMMUNITY MEETING ON TUESDAY, AUGUST 20, 2024, FROM 6:30 TO 8:00 P.M., LOCATED AT THE BELL TOWER REGIONAL COMMUNITY CENTER
2. COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive Oral Reports on the following City Council Committee Assignments:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – July 11, 2024 Meeting 2)
ORANGE COUNTY FIRE AUTHORITY (Mayor Gamble) – July 25, 2024 Meeting
3. PRESENTATIONS AND PROCLAMATIONS
3.1 RSM CHAMBER OF COMMERCE – SCHEDULE OF FUTURE EVENTS AND REPORT
3.2 CERTIFICATE OF RECOGNITION – BUSINESS RECOGNITION TO LEWIS AIR SERVICES, INC.
3.3 PROCLAMATION DECLARING MID-SUMMER TO EARLY AUTUMN AS “WILDFIRE AWARENESS AND PREVENTION” SEASON
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF A CERTIFICATE OF RECOGNITION AND PROCLAMATION (Diaz) RECOMMENDATION:
Approve the following:
1)
Certificate of Recognition for a Business Recognition to Lewis Air Services, Inc.; and 2)
Proclamation declaring mid-summer to early autumn as “Wildfire Awareness and Prevention” season.
Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the July 10, 2024 City Council Regular meeting minutes.
Item No. 5.3
5.4 RECORDS MANAGEMENT - APPROVAL OF RESOLUTION OF AUTHORIZATION TO DISPOSE OF CERTAIN CITY RECORDS (ANNUAL RECORDS DESTRUCTION) (Diaz) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY CLERK TO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH THE CITY'S RECORD RETENTION SCHEDULE Item No. 5.4
5.5 RECORDS MANAGEMENT - APPROVAL OF RESOLUTION OF AUTHORIZATION TO DISPOSE OF CERTAIN CITY RECORDS (BUILDING PLANS DESTRUCTION) (Diaz) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY CLERK TO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH THE CITY'S RECORD RETENTION SCHEDULE Item No. 5.5
5.6 APPROVAL OF WARRANT REGISTERS DATED JULY 8, 2024 THROUGH AUGUST 5, 2024 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $3,476,518.95.
Item No. 5.6
5.7 INVESTMENT REPORT FOR THE MONTH OF JUNE 2024 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of June 2024.
Item No. 5.7
5.8 APPROVAL OF AGREEMENT FOR VOICE OVER INTERNET PROTOCOL (VOIP) INSTALLATION PROJECT WITH GOTO COMMUNICATIONS, INC. (Turner) 1)
Approve an Agreement with GoTo Communications, Inc. for the procurement, installation and licensing of a Voice over Internet Protocol (VoIP) System and a three-year servicing agreement for a total not-to-exceed contract amount of $48,118.04; and 2)
Authorize the City Manager to execute the proposed Agreement with GoTo Communications Inc. for the procurement, installation and servicing of a Voice over Internet Protocol phone system.
Item No. 5.8
5.9 APPROVAL OF THE CALPERS UNFUNDED ACCRUED LIABILITY PAY-DOWN PAYMENT YEAR 2 FOR THE CITY OF RANCHO SANTA MARGARITA (Turner) 1)
Approve the CalPERS Additional Unfunded Accrued Liability (UAL) Payment Request form for Year 2 of the 5 Year Pay-down plan; and 2)
Authorize the City Manager to sign the Additional UAL Payment Request form.
Item No. 5.9
5.10 APPROVAL OF A PURCHASE ORDER WITH SOUTH COAST LIGHTING & DESIGN, INC. TO PROCURE MATERIALS FOR THE FISCAL YEAR 2024/25 TRAFFIC SIGNAL ENHANCEMENTS PROJECT IN THE AMOUNT OF $154,828.13 (Parco) 1)
Waive competitive formal bidding requirements and procedures set forth in the City of Rancho Santa Margarita Municipal Code (RSMMC) Section 3.07.060 and authorize the sole source procurement with regards to approval of a Purchase Order with South Coast Lighting & Design, Inc., as it is hereby found and determined, pursuant to RSMMC Section 3.07.070, that a specific make, model, or brand is necessary to match existing city goods and supplies or equipment or to facilitate the continuity of effective maintenance and support based on the information presented herein by City staff; and 2)
Approve a Purchase Order to South Coast Lighting & Design, Inc. for traffic signal enhancement materials in the amount of $154,828.13; and 3)
Authorize the City Manager to sign the City’s standard Purchase Order with South Coast Lighting & Design, Inc.
Item No. 5.10
5.11 APPROVAL OF PROPOSED AMENDMENT NO. 2 TO THE CURRENT MAINTENANCE SERVICES AGREEMENT WITH HASA, INC., FOR AS-NEEDED SPLASH PAD SYSTEM REPAIR AND MAINTENANCE SERVICES (Parco) 1)
Approve proposed Amendment No. 2 to the current Maintenance Services Agreement with Hasa, Inc., for on-call as-needed Splash Pad System Repair and Maintenance Services to increase the total maximum contract amount by $23,000 for a total not-to-exceed contract amount of $72,852; and 2)
Authorize the Mayor to execute the proposed Amendment No. 2 to the Maintenance Services Agreement with Hasa, Inc.
Item No. 5.11
5.12 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2023/24 ANNUAL RESIDENTIAL SLURRY SEAL PROJECT (Parco) 1)
Accept the improvements for the Fiscal Year 2023/24 Annual Residential Slurry Seal Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 5.12
5.13 APPOINTMENT OF DELEGATE AND ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE (Cervantez) RECOMMENDATION:
Appoint City Manager Jennifer M. Cervantez as the Voting Delegate and no Alternate Voting Delegate for the City of Rancho Santa Margarita for the League of California Cities Annual Conference.
Item No. 5.13
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. NEW BUSINESS
7.1 FIRST READING AND INTRODUCTION OF AN ORDINANCE UPDATING SPEED LIMITS BASED ON ENGINEERING AND TRAFFIC SURVEY (E&TS) (Parco) 1)
Receive staff presentation and report; and
2)
Introduce for first reading, read by title only, and waive further reading of an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING AND RESTATING SECTION 12.01.090 (SPEED LIMITS) OF CHAPTER 12.01 (GENERAL AND ADMINISTRATIVE PROVISIONS) OF TITLE 12 (VEHICLES AND TRAFFIC) OF THE CITY OF RANCHO SANTA MARGARITA MUNICIPAL CODE REGARDING SPEED LIMITS, INCLUDING AN EXEMPTION FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PER CEQA GUIDELINES SECTION 15301 Item No. 7.1
7.2 ADOPTION OF CALTRANS HIGHWAY DESIGN MANUAL TOPIC 405 FOR INTERSECTION DESIGN FOR THE ROADWAY SEGMENT OF ARROYO VISTA FROM LAS MESITAS TO RIA (Parco) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ADOPTING CALTRANS HIGHWAY DESIGN MANUAL TOPIC 405 - INTERSECTION DESIGN STANDARDS FOR THE ROADWAY SEGMENT OF ARROYO VISTA FROM LAS MESITAS TO RIA IN ACCORDANCE WITH SECTION 11.01.020 (ADOPTION OF PLANS, SPECIFICATIONS AND REGULATIONS) OF CHAPTER 11.01 (CITY STREETS DEFINED, CONSTRUCTION STANDARDS, DRIVING OVER NEW PAVEMENTS, AND CLOSING CITY STREETS) OF TITLE 11 (STREETS AND SIDEWALKS) OF THE RANCHO SANTA MARGARITA MUNICIPAL CODE Item No. 7.2
7.3 SANTA MARGARITA WATER DISTRICT UPDATE AND PRESENTATION (Cervantez) RECOMMENDATION:
Receive and file.
Item No. 7.3
8. CONTINUED ITEMS
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, August 28, 2024, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on August 09, 2024, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.