CITY COUNCIL
REGULAR MEETING
October 23, 2024
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Gamble, Carol A., Mayor
McGirr, Bradley J., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 HALLOWEEN FAMILY FESTIVAL – THURSDAY, OCTOBER 31, 2024, FROM 2:00 TO 5:00 P.M., LOCATED AT CENTRAL PARK
1.2 VETERANS DAY HOLIDAY – MONDAY, NOVEMBER 11, 2024 – CITY HALL CLOSED
1.3 RSM CHAMBER OF COMMERCE COMMUNITY UPDATE – TUESDAY, NOVEMBER 19, 2024, FROM 5:00 TO 8:00 P.M., LOCATED AT THE DOVE CANYON GOLF CLUB
2. COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council Member Beall) – October 10, 2024 Meeting
3. PRESENTATIONS AND PROCLAMATIONS
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the following:
1)
October 9, 2024 City Council Special meeting minutes; and 2)
October 9, 2024 City Council Regular meeting minutes.
Item No. 5.2
5.3 APPROVAL OF WARRANT REGISTERS DATED OCTOBER 7, 2024 AND OCTOBER 14, 2024 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $1,392,009.15.
Item No. 5.3
5.4 INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2024 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of September 2024.
Item No. 5.4
5.5 APPROVAL OF THE COMPREHENSIVE TRANSPORTATION FUNDING PROGRAM - REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION LETTER AGREEMENT AMENDING MASTER FUNDING AGREEMENT NO. C-1-2780 WITH THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR THE ANTONIO PARKWAY, AVENIDA DE LAS BANDERAS, AND AVENIDA EMPRESA REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM PROJECT, AND ADOPTION OF A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 CAPITAL IMPROVEMENT PROGRAM BUDGET (Parco) 1)
Approve the Letter Agreement amending Master Funding Agreement No. C-1-2780 with the Orange County Transportation Authority for the Antonio Parkway, Avenida de las Banderas, and Avenida Empresa Regional Traffic Signal Synchronization Program Project, and authorize the Public Works Director to sign the Letter Agreement; and 2)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE ADDITIONAL EXPENDITURES FOR THE ANTONIO PARKWAY SIGNAL SYNCHRONIZATION PROJECT Item No. 5.5
5.6 APPROVAL OF AMENDMENT NO. 1 TO THE LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH GREENTECH LANDSCAPE, INC. (Parco) 1)
Approve proposed Amendment No. 1 to the Landscape Maintenance Services Agreement with Greentech Landscape, Inc., to extend the term of the Agreement for an additional three years through October 31, 2027, and to increase the maximum contract amount by $173,420, from $244,847 to $418,267, with the same terms and conditions as set forth in the Agreement, to provide landscape maintenance for city facilities; and 2)
Authorize the Mayor to execute proposed Amendment No. 1 to the current Landscape Maintenance Services Agreement with Greentech Landscape, Inc.
Item No. 5.6
5.7 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2024-2025 AMERICANS WITH DISABILITIES ACT CURB RAMP INSTALLATION PROJECT - COMMUNITY DEVELOPMENT BLOCK GRANT TO TVR CONSTRUCTION ENGINEERING, LLC IN THE AMOUNT OF $135,100 (Parco) 1)
Approve the plans and specifications for the Fiscal Year 2024-2025 American with Disabilities Act Curb Ramp Installation Project – Community Development Block Grant (Project); and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), Class 1, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder TVR Construction Engineering, LLC of Riverside, California, in the amount of $135,100 and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 5.7
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. NEW BUSINESS
8. CONTINUED ITEMS
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, November 13, 2024, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on October 18, 2024, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
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DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.