CITY COUNCIL
REGULAR MEETING
December 11, 2024
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CURRENT CITY COUNCIL MEMBERS:
Gamble, Carol A., Mayor
McGirr, Bradley J., Mayor Pro Tempore
Beall, L. Anthony, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. PRESENTATIONS AND PROCLAMATIONS
2. CERTIFICATION OF GENERAL MUNICIPAL ELECTION AND CITY COUNCIL REORGANIZATION
2.1 CERTIFICATION OF THE RESULTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024 (Diaz) 1)
Receive and file the Certificate of Results for the General Municipal Election held on Tuesday, November 5, 2024, for Mayor and Member of the City Council, District 3, Candidates; and 2)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 5, 2024, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW Item No. 2.1
2.2 INSTALLATION OF NEWLY ELECTED OFFICERS – OATHS OF OFFICE AND PRESENTATION OF CERTIFICATES OF ELECTION (Diaz) RECESS
Recess the City Council Regular Meeting to reorganize the City Council nameplates.
RECONVENE
The Mayor will reconvene the City Council Meeting, in the City Council Chambers.
ROLL CALL OF NEW CITY COUNCIL MEMBERS:
Beall, L. Anthony, Mayor
Baert, Keri Lynn, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
McGirr, Bradley J., Council Member
3. CITY COUNCIL REORGANIZATION
3.1 CITY COUNCIL REORGANIZATION
ELECTION OF MAYOR PRO TEMPORE
RECOMMENDATION: Nominate and elect a Mayor Pro Tempore.
REMARKS OF NEWLY ELECTED COUNCIL MEMBER
REMARKS OF INCOMING MAYOR PRO TEMPORE
REMARKS OF INCOMING MAYOR
4. SCHEDULE OF FUTURE EVENTS
4.1 CHRISTMAS DAY HOLIDAY OBSERVANCE – WEDNESDAY, DECEMBER 25, 2024 – CITY HALL CLOSED
4.2 CITY HALL HOLIDAY CLOSURE – DECEMBER 25, 2024 THROUGH JANUARY 1, 2025
4.3 DECEMBER 25, 2024 CITY COUNCIL MEETING CANCELED
4.4 NEW YEAR’S EVE “25 YEARS OF CELEBRATING FAMILY AND FRIENDS” – TUESDAY, DECEMBER 31, 2024, FROM 5:00 TO 9:00 P.M.
4.5 NEW YEAR’S DAY HOLIDAY OBSERVANCE – WEDNESDAY, JANUARY 1, 2025 – CITY HALL CLOSED
5. COUNCIL MEMBER COMMENTS/REPORTS
5.1 COUNCIL MEMBER COMMENTS
5.2 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION AUTHORITY (Mayor Beall) – November 14, 2024 Meeting
6. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
7. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
7.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles that appear on the public agenda shall be determined to have been read by title and further reading waived.
7.2 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the November 13, 2024 City Council Regular meeting minutes.
Item No. 7.2
7.3 LOCAL APPOINTMENTS LIST (Diaz)
RECOMMENDATION:
Approve the Local Appointments List of all City Boards, Commissions and Committees.
Item No. 7.3
7.4 APPROVAL OF WARRANT REGISTERS DATED NOVEMBER 12, 2024 THROUGH DECEMBER 2, 2024 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $2,066,275.56.
Item No. 7.4
7.5 INVESTMENT REPORT FOR THE MONTH OF OCTOBER 2024 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of October 2024.
Item No. 7.5
7.6 APPROVAL OF A PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH ALLANA BUICK & BERS, INC., FOR PROFESSIONAL ARCHITECTURAL SERVICES FOR THE CITY HALL - BELL TOWER REGIONAL COMMUNITY CENTER ROOF REPLACEMENT PROJECT (Parco) 1)
Approve a proposed Professional Services Agreement with Allana Buick & Bers, Inc. for Professional Architectural Services for the City Hall – Bell Tower Regional Community Center Roof Replacement Project, in the not-to-exceed contract amount of $105,100; and 2)
Authorize the Mayor to execute the proposed Professional Services Agreement with Allana Buick & Bers, Inc.
Item No. 7.6
7.7 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE BELL TOWER REGIONAL COMMUNITY CENTER BALLROOM FLOOR RENOVATION PROJECT TO A2Z CONSTRUCT, INC. IN THE AMOUNT OF $30,450.00 (Parco) 1)
Approve the plans and specifications for the Bell Tower Regional Community Center Ballroom Floor Renovation Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder A2Z Construct, Inc. of Rancho Santa Margarita, California, in the amount of $30,450.00, and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 7.7
7.8 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT (Cervantez) RECOMMENDATION:
Receive and file the report submitted by the City Council’s appointed representative to the Orange County Mosquito and Vector Control District.
Item No. 7.8
ITEMS REMOVED FROM THE CONSENT CALENDAR
8. PUBLIC HEARING ITEMS
9. CONTINUED ITEMS
10. NEW BUSINESS
10.1 APPROVAL OF PROPOSED "OTHER AGENCY" REPRESENTATIVE APPOINTMENTS (Diaz) 1)
Receive and review the Mayor’s proposed “Other Agency” Representative Appointments List; and, 2)
Approve the Mayor’s proposed “Other Agency” Representative Appointments; and, 3)
Appoint April Josephson to the Orange County Mosquito and Vector Control District for a two-year term commencing January 2025 and expiring December 2026; and, 4)
Direct the City Clerk to prepare and post an updated Fair Political Practices Commission Form 806 to reflect all paid appointments to “Other Agency” Boards, Committees, and/or Commissions in accordance with State law.
Item No. 10.1
10.2 APPROVAL OF PROPOSED PLANNING COMMISSIONER APPOINTMENTS FOR JANUARY 2025 TO DECEMBER 2026 (Kuta/Diaz) 1)
Receive and review the Mayor’s proposed Planning Commissioner Appointments List for a two-year term beginning January 1, 2025 and ending December 31, 2026; and, 2)
Approve the Mayor’s proposed Planning Commissioner Appointments.
Item No. 10.2
10.3 APPROVAL OF THE CITY COUNCIL’S PROPOSED APPOINTMENT OF ITS REPRESENTATIVE TO THE ORANGE COUNTY FIRE AUTHORITY BOARD OF DIRECTORS (Diaz) 1)
Receive and review the City Council’s proposed appointment of its representative to the Orange County Fire Authority Board of Directors; and, 2)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, DESIGNATING AND APPOINTING ITS REPRESENTATIVE TO THE ORANGE COUNTY FIRE AUTHORITY’S BOARD OF DIRECTORS 3)
Direct the City Clerk to prepare and post an updated Fair Political Practices Commission Form 806 to reflect the paid appointment to the Orange County Fire Authority Board of Directors in accordance with State law.
Item No. 10.3
10.4 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS PROJECT TO C.S. LEGACY CONSTRUCTION, INC. IN THE AMOUNT OF $2,767,430.30 (Parco) 1)
Approve the plans and specifications for the Antonio Parkway Gateway Improvements Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities and Class 3 New Construction or Conversion of Small Structures, pursuant to CEQA Guidelines Section 15301; and 3)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE ADDITIONAL EXPENDITURES FOR THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS PROJECT 4)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder C.S. Legacy Construction, Inc. of Walnut, California, in the amount of $2,767,430.30, and reject all other bids; and 5)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 10.4
10.5 APPROVAL OF RESOLUTION RATIFYING AND IMPLEMENTING CHANGES TO THE ANNUAL BASE SALARY OF THE CITY MANAGER, AN UNREPRESENTED EMPLOYEE, FOLLOWING COMPLETION OF ANNUAL PERFORMANCE EVALUATION (Simonian) 1)
Receive oral report; and
2)
Pursuant to the minute action taken by the City Council during open session on November 13, 2024, adopt a ratifying Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, RATIFYING AND IMPLEMENTING CHANGES TO THE ANNUAL BASE SALARY OF THE CITY MANAGER, AN UNREPRESENTED EMPLOYEE Item No. 10.5
RECESS
Recess the City Council Regular Meeting and convene the Rancho Santa Margarita Public Financing Authority Meeting.
(Please refer to the Rancho Santa Margarita Public Financing Authority Regular Meeting Agenda)
PUBLIC FINANCING AUTHORITY MEETING
Any person wishing to address the Board of Directors on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to an individual being heard by the Board of Directors.
There will be a time limitation of three minutes per person, and a time limit of thirty minutes for the Public Comments portion of the Agenda. If you are commenting on an Agenda Item, your comments will be heard at the time that item is scheduled on the Agenda. If you are addressing the Board of Directors on an item not listed on the agenda, the Board of Directors is prohibited by law from discussing or taking any action on that item.
CALL TO ORDER
The President of the City of Rancho Santa Margarita Public Financing Authority will call the Regular Meeting to order in the City Council Chambers, City Hall, 22112 El Paseo, Rancho Santa Margarita, California, at 7:00 p.m., or as soon thereafter as this agenda may be heard.
ROLL CALL OF PUBLIC FINANCING AUTHORITY BOARD OF DIRECTORS Beall, L. Anthony, Director
Baert, Keri Lynn, Director
Figueroa, Anne D., Director
Holloway, Jerry, Director
McGirr, Bradley J., Director
1. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.) RECOMMENDATION:
(All matters on the Consent Calendar are to be approved in one motion unless a Board of Director, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
1.1 CONFIRMATION AND APPOINTMENT OF OFFICERS OF THE RANCHO SANTA MARGARITA PUBLIC FINANCING AUTHORITY (Turner) 1)
Confirm and appoint the Officers of the Rancho Santa Margarita Public Financing Authority, as follows:
City Position, Office of the Authority
Mayor, President
Mayor Pro Tempore, Vice President
City Manager, Executive Director/Treasurer
Finance Director, Director of Administrative Services
City Clerk, Secretary
2)
Adopt a Resolution entitled:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO SANTA MARGARITA PUBLIC FINANCING AUTHORITY, RANCHO SANTA MARGARITA, CALIFORNIA, CONFIRMING AND APPOINTING OFFICERS 3)
Receive and file the staff report.
Item No. PFA 1.1
1.2 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the minutes of the December 13, 2023 Rancho Santa Margarita Public Financing Authority meeting.
Item No. PFA 1.2
2. PUBLIC FINANCING AUTHORITY NEW BUSINESS
3. MATTERS PRESENTED BY PRESIDENT AND DIRECTORS
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
ADJOURNMENT
To the next meeting of the Rancho Santa Margarita Public Financing Authority, date and time to be determined, in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, Secretary of the Rancho Santa Margarita Public Financing Authority, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on December 6, 2024 by 6:00 p.m. ___________________________________
AMY DIAZ, SECRETARY; DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the Public Financing Authority after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.
Government Code Section 54952.3
Simultaneous or serial order meetings of a subsequent legislative body; compensation and stipends. The Public Financing Authority Board of Directors receives no additional compensation or stipend as a result of simultaneously convening this meeting.
RECONVENE
The Mayor will reconvene the City Council Meeting in regular session, in the City Council Chambers.
11. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
12. CITY MANAGER REPORT
13. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, January 8, 2025, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on December 06, 2024, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.