CITY OF RANCHO SANTA MARGARITA
CITY COUNCIL REGULAR MEETING MINUTES
December 11, 2024
The meeting was called to order at 7:07 p.m. in the Council Chambers. Present: Mayor Pro Tempore Bradley J. McGirr, Council Members L. Anthony Beall, Anne D. Figueroa and Jerry Holloway (4).
Absent: Mayor Carol A. Gamble (1 ). The Salute to the Flag was led by Council Member Holloway.
1. PRESENTATIONS AND PROCLAMATIONS- None.
2. CERTIFICATION OF GENERAL MUNICIPAL ELECTION AND CITY COUNCIL
REORGANIZATION
2.1 CERTIFICATION OF THE RESULTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024
Mayor Pro Tempore McGirr introduced Amy Diaz, City Clerk, who provided a brief overview of the staff report.
Council Member Figueroa moved, seconded by Council Member Holloway to approve the following staff recommendations:
1) Received and filed the Certificate of Results for the General Municipal Election held on Tuesday, November 5, 2024, for Mayor and Member of the City Council, District 3, Candidates; and
2) Adopted Resolution No. 24-12-11-01 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
SANTA MARGARITA, CALIFORNIA, RECITING THE FACT OF THE
GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 5, 2024, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS
PROVIDED BY LAW
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members Beall, Figueroa and Holloway, and Mayor Pro Tempore McGirr (4)
None (0)
None (0)
Mayor Gamble (1)
2.2 INSTALLATION OF NEWLY ELECTED OFFICERS - OATHS OF OFFICE AND
PRESENTATION OF CERTIFICATES OF ELECTION
Assemblywoman Kate Sanchez administered the Oath of Office to Mayor Beall.
City Clerk Diaz administered the Oath of Office to Council Member Baert.
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City Council Regular Meeting Minutes December 11, 2024
RECESS
Mayor Pro Tempore McGirr recessed the City Council Regular Meeting at 7:14 p.m. to reorganize the City Council nameplates.
RECONVENE
Mayor Beall reconvened the City Council Meeting at 7:28 p.m., in the City Council Chambers.
ROLL CALL OF NEW CITY COUNCIL MEMBERS:
Beall, L. Anthony, Mayor
Baert, Keri Lynn, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
McGirr, Bradley J., Council Member
3. CITY COUNCIL REORGANIZATION
3.1 CITY COUNCIL REORGANIZATION
• ELECTION OF MAYOR PRO TEMPORE
Mayor Beall opened nominations for Mayor Pro Tempore.
Council Member Figueroa nominated Mayor Pro Tempore McGirr to serve as Mayor Pro Tempore, seconded by Council Member Figueroa. No other nominations were offered, and nominations were subsequently closed. A vote was taken to elect Mayor Pro Tempore McGirr, which passed unanimously.
• REMARKS OF NEWLY ELECTED COUNCIL MEMBER
Council Member Baert expressed how proud and honored she is to have been elected by the voters of District 3 to serve her community and noted she is excited to begin her journey on the City Council. Council Member Baert thanked those who helped her along the way. Council Member Baert is grateful for the support, encouragement, advice, and new friendships she has made; and thanked her "mom" friends who always show up for her. Council Member Baert thanked her husband Mark, children Joshua and Kaitlyn Rose, parents Wayne and Sandra and brother Brian for always believing in her and loving her. Council Member Baert also thanked her colleagues who reached out to congratulate her and separately met with her for coffee; Council Member Baert looks forward to working alongside them.
Council Member Baert thanked the City Manager for facilitating meetings with Department Heads and the time allotted to answer questions. Council Member Baert looks forward to working with staff and appreciates the warm welcome she has received. Council Member Baert spoke to those who do not know her and hopes to earn their trust and support through her actions and governance as she works to represent all of Rancho Santa Margarita. She remains committed to remaining active and visible in the community and will always strive to serve the best interests of the city.
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• REMARKS OF INCOMING MAYOR PRO TEMPORE
Mayor Pro Tempore McGirr welcomed Council Member Baert to the City Council and shared he looks forward to working with her. Mayor Pro Tempore McGirr stated Rancho Santa Margarita is the greatest and safest City and not just because of the Orange County Sheriff's Department (OCSD) and the Orange County Fire Authority (OCFA) but because of residents who look out for their neighbors. Mayor Pro Tempore McGirr expressed how hard the City has worked to go above and beyond what is required by adding a Crime Prevention Specialist, enforcing e-bike regulations, adding the FLOCK camera system, and having a School Resource Officer. Mayor Pro Tempore McGirr expressed how important sales tax revenue is and that the Chamber of Commerce is stronger than ever. Mayor Pro Tempore McGirr noted the city has a low vacancy rate for commercial properties and continues to work with the Chamber of Commerce to make every business successful. Mayor Pro Tempore McGirr shared the city was successful at the International Council of Shopping Centers (ICSC) and there are several new businesses coming to the city, including EoS Fitness and Ace Hardware. Mayor Pro Tempore McGirr spoke of Richard Reese and the bench dedication at the Lake in his honor. Mayor Pro Tempore McGirr thanked Council Member Figueroa for nominating him as Mayor Pro Tempore and those who voted for him. • REMARKS OF INCOMING MAYOR
Mayor Beall shared a vintage photograph of the City and stated that Rancho Santa Margarita is different than all other cities because it is an award winning Master Planned Community. Mayor Beall spoke of Richard Reese and how Mr. Reese called Rancho Santa Margarita his masterpiece. Mayor Beall explained that before every vote he asks himself if his vote will protect, preserve, and enhance the original vision of the City and if it does not he will not support the matter. Mayor Beall believes that the award winning Master Plan and years of clear-headed leadership is why residents enjoy such a special quality of life. Mayor Beall said Rancho Santa Margarita is thriving and is ranked by the Federal Bureau of Investigations (FBI) as the safest city in the state of California, is financial strong with a balance budget, and once again finishing the year out with a surplus, saving an entire year's budget in reserves. Mayor Beall noted that the City of Rancho Santa Margarita was one of the first in California to adopt pension reform which ensures future solvency and sustainability; promotes a transparent and open government and have been awarded the prestigious Government Finance Officers Association certificate of achievement in financial reporting. Mayor Beall noted that Rancho Santa Margarita is beautiful, has constructed the Alicia Gateway monument sign at the entrance to the city, has installed enhanced street lighting and median improvements across the city and is now preparing to install a monument sign, enhanced street lighting and median improvements along Antonio Parkway in an effort to ensure Rancho Santa Margarita always remains the most desirable place to live. Mayor Beall is proud to have served on the Council and now as Mayor, and is proud of all that has been accomplished as the City celebrates 25 years of cityhood on January 1, 2025. Thanks to years of hard work the city is strong, the future is bright, and residents know this as proven by the results of previous Citizen Satisfaction Surveys. Mayor Beall shared there is so much to be thankful for and is especially grateful to the residents for the trust placed in him on election day. Mayor Beall is grateful for the love and support of his wife Jennifer and his family. Mayor Beall is thankful for State Assemblywoman Kate 3 City of Rancho Santa Margarita
City Council Regular Meeting Minutes December 11, 2024
Sanchez who took time out of her busy schedule to administer his oath of office and on behalf of the residents for all of her efforts in Sacramento on their behalf.
Mayor Beall is thankful for all the individuals who have served on the City Council since incorporation, all of their hard work and dedication was instrumental in making sure that Rancho Santa Margarita is the great city it is today. Mayor Beall gave a special thank you to former Council Member Carol Gamble who served with distinction since the first City Council and has just completed her final term of service, she served with great distinction and the city owes her a great debt of gratitude. Mayor Beall congratulated and welcomed Council Member Baer!. Mayor Beall looks forward to working with her and truly believes her experience working on the City Council will be one of the most rewarding and fulfilling experiences in her life. Mayor Beall thanked staff for their hard work and service on behalf of the residents and believes Rancho Santa Margarita will always remain the place residents will be proud to call home.
4. SCHEDULE OF FUTURE EVENTS
Jennifer M. Cervantez, City Manager, announced the following:
4.1 CHRISTMAS DAY HOLIDAY OBSERVANCE - WEDNESDAY, DECEMBER 25, 2024 - CITY HALL CLOSED
4.2 CITY HALL HOLIDAY CLOSURE - DECEMBER 25, 2024 THROUGH JANUARY 1, 2025
4.3 DECEMBER 25, 2024 CITY COUNCIL MEETING CANCELED
4.4 NEW YEAR'S EVE "25 YEARS OF CELEBRATING FAMILY AND FRIENDS" - TUESDAY, DECEMBER 31, 2024, FROM 5:00 TO 9:00 P.M.
4.5 NEW YEAR'S DAY HOLIDAY OBSERVANCE - WEDNESDAY, JANUARY 1, 2025 -
CITY HALL CLOSED
5. COUNCIL MEMBER COMMENTS/REPORTS
5.1 COUNCIL MEMBER COMMENTS
Council Member Figueroa congratulated Mayor Beall and Council Member Baert and looks forward to working with them. Council Member Figueroa announced RSM Cares is having a Holiday Food Drive on Wednesday, December 18, 2024.
Mayor Pro Tempore McGirr congratulated Mayor Beall and Council Member Baer!.
Mayor Pro Tempore McGirr shared that RSM Cares is a volunteer group that does good things for the community such as the Zero Trash Program, Breakfast with Santa, the 2nd Battalion 5th Marines, Senior Events, Arts Program and the Food Pantry. Mayor Pro Tempore McGirr shared that RSM Cares is comprised of Board of Directors, and volunteers which include Sherry Lex and Mrs. McGirr. Mayor Pro Tempore McGirr noted that those interested in volunteering can contact RSM Cares via their website RSMcares.org.
Council Member Holloway congratulated Council Member Baer! and is looking forward to working with her and hearing new ideas. Council Member Holloway congratulated 4 City of Rancho Santa Margarita
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Mayor Pro Tempore McGirr and Mayor Beall. Council Member Holloway thanked First Responders and asked if there was a way to send a message to e-bike and bicycle riders to wear some type of reflective vest or light. Council Member Holloway spoke of having a designated driver and wished everyone a safe holiday season.
Council Member Baert spoke of her meetings with city staff last week and asked for more information on Assembly Bill 413 (AB 413), Daylighting to Save Lives Bill.
City Manager Cervantez asked Joe Parco, Director of Public Works/City Engineer, to provide a brief update on AB 413. Public Works Director/City Engineer Parco reported that AB 413 is a new law that intends to improve pedestrian and bicycle safety by increasing driver visibility and sight distance at intersections, specifically roadways with on street parking near marked and unmarked crosswalks.
Council Member Baert noted that if anyone would like to view the AB 413 diagrams, she has a copy of the diagrams and they are also available on the city's website under the December 4, 2024 Planning Commission Agenda Item No. 6.1.
Council Member Baert announced she looks forward to attending the Boys and Girls Clubs Operation Holiday Homework on December 12, 2024. Council Member Baert wished everyone a wonderful Holiday season and looks forward to a great 2025 when the city will celebrate 25 years of cityhood.
5.2 COMMITTEE ASSIGNMENT REPORTS
Received an Oral Report on the following City Council Committee Assignment:
1) FOOTHILL/EASTERN TRANSPORTATION AUTHORITY
Mayor Beall announced he attended the Foothill/Eastern Transportation Authority (TCA) meeting held on November 14, 2024. Mayor Beall reported that the TCA executed an agreement with the North Texas Tollway Authority, to provide for interoperability between different toll road agencies. Mayor Beall also reported that the TCA signed another two-year contract extension with the Irvine Police Department for the occasional use of the Tomato Springs North Toll Plaza.
6. PUBLIC COMMENTS
The following individuals addressed the Council on matters within the jurisdiction of the City Council:
April Josephson, City of Rancho Santa Margarita resident, congratulated Mayor Beall, Mayor Pro Tempore McGirr and her new District 3 Council Member Baert. Ms. Josephson announced that the Pet Adoption Center of Orange County started collaborating with RSM Cares on a Pet Pantry.
Kristen Camuglia, Vice Chair of the Rancho Santa Margarita Planning Commission, congratulated Mayor Beall on his election, and newly elected Council Member Baert, and noted a debt of gratitude to outgoing Mayor Gamble.
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Mike Slawinski, City of Rancho Santa Margarita resident, congratulated Mayor Beall and Council Member Baert; noted his family enjoyed SAMLARC's Halloween Festival and addressed street racing and mortar fireworks in his neighborhood.
Anastasia Surch, City of Rancho Santa Margarita resident, congratulated Council Member Baert; shared she is appalled at the Council's decision to not pay the mandated bill from California Voting Rights Act (CVRA) Attorney Michelle Jackson and urged the incumbent Council to pay the bill.
Mayor Beall provided brief information regarding the attorney's submitted bill and further explained that the bill submitted by the attorney is like any other bill submitted to the city, the council has a fiduciary duty on behalf of the taxpayers of the City to make sure it is a legitimate bill.
Gregory Simonian, City Attorney, noted that the speaker is misinformed and representations that Rancho Santa Margarita is going to incur millions of dollars fighting an aged old battle that can't be won is in reference to California cities that refused to switch to districts, however, Rancho Santa Margarita switched to districts and that is not what the dispute is about.
7. CONSENT CALENDAR
Council Member Baert clarified that the items listed under the warrants have already been approved in previous Council meetings and this process is simply to ratify payments that have already been authorized and issued. City Manager Cervantez confirmed.
Mayor Pro Tempore McGirr moved, seconded by Council Member Figueroa to approve the Consent Calendar (Item Nos. 7.1 through 7.8).
The motion was approved by the following vote:
AYES:
NOES:
Council Members Baert, Figueroa and Holloway, and Mayor Pro Tempore McGirr, Mayor Beall (5)
None (0)
ABSTAIN: None (0)
ABSENT: None (0)
7.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA Waived reading in full of all ordinances on the agenda and declare that said titles that appear on the public agenda shall be determined to have been read by title and further reading waived.
7.2 APPROVAL OF MINUTES
Approved the November 13, 2024 City Council Regular meeting minutes.
7.3 LOCAL APPOINTMENTS LIST
Approved the Local Appointments List of all City Boards, Commissions and Committees.
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7.4 APPROVAL OF WARRANT REGISTERS DATED NOVEMBER 12, 2024 THROUGH DECEMBER 2, 2024
Approved the warrant registers totaling $2,066,275.56.
7.5 INVESTMENT REPORT FOR THE MONTH OF OCTOBER 2024
Received and filed the Investment Report for the month of October 2024.
7.6 APPROVAL OF A PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH ALLANA BUICK & BERS, INC., FOR PROFESSIONAL ARCHITECTURAL SERVICES
FOR THE CITY HALL - BELL TOWER REGIONAL COMMUNITY CENTER ROOF
REPLACEMENT PROJECT
1) Approved a proposed Professional Services Agreement with Allana Buick & Bers, Inc. for Professional Architectural Services for the City Hall - Bell Tower Regional Community Center Roof Replacement Project, in the not-to-exceed contract amount of $105,100; and
2) Authorized the Mayor to execute the proposed Professional Services Agreement with Allana Buick & Bers, Inc.
7.7 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE BELL
TOWER REGIONAL COMMUNITY CENTER BALLROOM FLOOR RENOVATION PROJECT TO A2Z CONSTRUCT, INC. IN THE AMOUNT OF $30,450.00 1) Approved the plans and specifications for the Bell Tower Regional Community Center Ballroom Floor Renovation Project; and
2) Found that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and
3) Awarded a Public Works Construction Contract to the lowest responsive, responsible bidder A2Z Construct, Inc. of Rancho Santa Margarita, California, in the amount of $30,450.00, and reject all other bids; and 4) Authorized the Mayor to execute the proposed Public Works Construction Contract.
7.8 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND
VECTOR CONTROL DISTRICT
Received and filed the report submitted by the City Council's appointed representative to the Orange County Mosquito and Vector Control District.
ITEMS REMOVED FROM THE CONSENT CALENDAR - None.
8. PUBLIC HEARING ITEMS - None.
9. CONTINUED ITEMS - None.
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City Council Regular Meeting Minutes
10. NEW BUSINESS
10.1 APPROVAL OF
APPOINTMENTS
December 11, 2024
PROPOSED "OTHER AGENCY" REPRESENTATIVE
Mayor Beall introduced City Clerk Diaz who provided a brief overview of the staff report.
Mayor Beall opened the item to questions of staff and/or discussions; there were none.
Council Member Figueroa moved, seconded by Mayor Pro Tempore McGirr to approve the following staff recommendations:
1) Received and reviewed the Mayor's proposed "Other Agency" Representative Appointments List; and,
2) Approved the Mayor's proposed "Other Agency" Representative Appointments; and,
3) Appointed April Josephson to the Orange County Mosquito and Vector Control District for a two-year term commencing January 2025 and expiring December 2026; and,
4) Directed the City Clerk to prepare and post an updated Fair Political Practices Commission Form 806 to reflect all paid appointments to "Other Agency" Boards, Committees, and/or Commissions in accordance with State law.
The motion was approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members Baer!, Figueroa and Holloway, and Mayor Pro Tempore McGirr, Mayor Beall (5)
None (0)
None (0)
None (0)
10.2 APPROVAL OF PROPOSED PLANNING COMMISSIONER APPOINTMENTS FOR JANUARY 2025 TO DECEMBER 2026
Mayor Beall introduced City Clerk Diaz who provided a brief overview of the staff report.
Mayor Beall asked City Attorney Simonian to further explain the statutory changes.
City Attorney Simonian clarified that the new procedure is occurring not because the city switched to districts but because we have a directly elected Mayor. City Attorney Simonian further detailed the procedural and legal context related to a directly elected Mayor and Planning Commissioner appointments.
Mayor Beall invited the following individual forward to address the Council on matters within the jurisdiction of the City Council. Mayor Beall noted that the speaker also submitted an eComment for Agenda Item No. 10.2:
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Chris McLaughlin, City of Rancho Santa Margarita resident, referenced the City's municipal code regarding Planning Commissioner appointments and stated he believed the specifically cited state law does not apply to Rancho Santa Margarita.
Mayor Beall asked City Attorney Simonian to address the speakers' comments. City Attorney Simonian noted that the information he has previously provided to the City Council and the information in the staff report is correct, the speaker is incorrectly interpreting state law. City Attorney Simonian further explained that this is the procedure, it is preempted by state law, we have a directly elected mayor that was done pursuant to state law, and this is the controlling statute.
Mayor Beall inquired if there are any plans to modify the municipal code to conform to the new mandate from state law. City Attorney Simonian confirmed that they do have plans to update the City's municipal code on this and a variety of other areas.
Mayor Beall praised and thanked each of the existing members of the planning commission, he believes they have each served with great distinction and he has the highest respect for each of them. Mayor Beall shared a few words regarding his proposed appointments. Mayor Beall stated that his primary goal when putting together the proposed planning commissioner list was to ensure that there be at least one planning commissioner from each of the four districts. Mayor Beall believes the list of five commissioners have each demonstrated a significant commitment io serving the community, they are highly respected in the community, they have vast and varied professional and community experience. Mayor Beall shared three of the proposed appointees have served on the planning commission: Josh Bastain, Kristen Camuglia and Blaine Nelson. Mayor Beall highlighted the two new proposed appointees, Paul Persiani and Julie Schnieders.
Mayor Beall opened the item to Council discussion and deliberation.
Mayor Pro Tempore McGirr noted that he has known the proposed appointees for a long time and that the city cannot go wrong with the proposed appointees.
Council Member Holloway inquired from the City Attorney regarding the process to give input prior to the Mayor selecting his appointees; asked to define what "dictate" means in the Attorney General's opinion.
Council Member Holloway stated that he was not given the opportunity to advocate for his appointed commissioner nor was he notified that he was not to be included. Council Member Holloway asked Mayor Beall if it is his intent to solicit any kind of input from the Council prior to making his decision or will no input be requested.
Mayor Beall noted he is always available and happy to speak with Council Member Holloway and other members of the City Council to the extent they want to express an interest to him. Mayor Beall shared that he does not intend to implement some new process of solicitation, if the Council has something they would like to discuss he suggested they let him know and to bring it to his attention.
Council Member Holloway further explained that the Council did not know that this was going to occur, and the Mayor made the decisions without reaching out to the Council.
Council Member Holloway clarified regarding the process in the next two years. 9 :1
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Mayor Beall clarified that there was a memo sent from the City Attorney a few weeks ago explaining the process; and that he was available for any questions for the past couple weeks.
Council Member Holloway stated that his comments have nothing to do with the individuals that have been selected but rather it is the process that he questions.
Mayor Beall reiterated what he stated in his earlier remarks, that he has nothing but praise for the members of the existing planning commission; that all five of them have served with great distinction and he has the highest respect for each of them, including Jim Leach and Eric Lima.
Council Member Baert understands that this is a new procedure for the Mayor to select each planning commissioner and she recognizes that there was limited time for Mayor Beall to complete the process for this year; she appreciates his decision to ensure that at least one commissioner represents each district as she believes that will provide a well rounded perspective on the City. Council Member Baert stated that for the future, she suggests an open application process that is clearly communicated to all residents.
Council Member Baert noted that many of her colleagues have served on the planning commission and have told her that they found it to be a valuable opportunity to serve the community and gain experience. Council Member Baert indicated she would be interested in playing an active role in the selection process moving forward.
Council Member Figueroa echoed Mayor Pro Tempore McGirr's comments about the five that have been chosen, they are very distinguished people in the community and have done a lot in the community.
Council Member Figueroa moved, seconded by Council Member Baert to approve the following staff recommendations:
1) Received and reviewed the Mayor's proposed Planning Commissioner Appointments List for a two-year term beginning January 1, 2025 and ending December 31, 2026; and,
2) Approved the Mayor's proposed Planning Commissioner Appointments.
The motion was approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members Baert, Figueroa and Holloway, and Mayor Pro Tempore McGirr, Mayor Beall (5)
None (0)
None (0)
None (0)
10.3 APPROVAL OF THE CITY COUNCIL'S PROPOSED APPOINTMENT OF ITS
REPRESENTATIVE TO THE ORANGE COUNTY FIRE AUTHORITY BOARD OF
DIRECTORS
Mayor Beall introduced City Clerk Diaz who provided a brief overview of the staff report.
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City Attorney Simonian pointed out that this is an example under state law, unless otherwise specified by state law, state law controls state Joint Powers Authority law controls so the decision to appoint remains with the City Council.
Mayor Beall opened the item to Council discussion and deliberation.
Council Member Holloway noted that this is an important appointment to a valuable organization, and he can't think of any one more qualified for the role than Mayor Pro Tempore McGirr; shared that Mayor Pro Tempore McGirr is an advocate of public safety and he knows he will represent the City well.
Council Member Figueroa echoed Council Member Holloway's remarks.
Council Member Figueroa moved, seconded by Council Member Holloway to approve the following staff recommendations:
1) Received and reviewed the City Council's proposed appointment of its representative to the Orange County Fire Authority (OCFA) Board of Directors; and, 2) Adopted Resolution 24-12-11-02 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
SANTA MARGARITA, CALIFORNIA, DESIGNATING AND APPOINTING ITS
REPRESENTATIVE TO THE ORANGE COUNTY FIRE AUTHORITY'S
BOARD OF DIRECTORS
3) Directed the City Clerk to prepare and post an updated Fair Political Practices Commission Form 806 to reflect the paid appointment to the Orange County Fire Authority Board of Directors in accordance with State law.
The motion was approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members Baer!, Figueroa and Holloway, and Mayor Pro Tempore McGirr, Mayor Beall (5)
None (0)
None (0)
None (0)
10.4 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS PROJECT TO C.S. LEGACY
CONSTRUCTION, INC. IN THE AMOUNT OF $2,767,430.30
Mayor Beall introduced City Manager Cervantez and Director of Public Works/City Engineer Parco, both of whom provided a brief overview of the staff report.
Mayor Beall announced the following eComment received:
Cindy Ashley regarding the Antonio Parkway Gateway Improvements.
Mayor Beall invited the following individual forward to address the Council on matters within the jurisdiction of the City Council:
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Mike Ebel, City of Rancho Santa Margarita resident, congratulated Mayor Beall and Council Member Baer! on the election and Mayor Pro Tempore McGirr for his appointment to the OCFA; he shared that he believes the cost of the monument is too high and suggested waiting a few years to get the cost down; would prefer to see a smaller scale of the monument.
Mayor Beall asked staff to share the costs allocated to the sign.
Mayor Beall opened the item to Council questions of staff.
Council Member Baer! inquired regarding the traffic usage on Antonio Parkway that will be viewing the sign in comparison to other major roadways that have signs; inquired for a brief overview regarding the prior signs that led to this new model; inquired if it is possible to only do one portion of the project such as the median and save the monument for another time; and inquired if there has been any community outreach regarding the project.
Council Member Figueroa asked for clarification regarding the height of the pepper trees once planted and noted she prefers the middle tree be planted at a higher elevation in comparison to the other trees; asked for staff to review the lighting plan for the project; she thanked staff for rebidding the project and saving additional funds; noted that whenever the Council can deliver these capital improvement projects for the City it is a big accomplishment and believes it's a wonderful way to enhance the beauty of the city and is pleased to vote for the item tonight.
Tri Nguyen, Assistant City Engineer, spoke regarding the lighting plan for the project.
Council Member Holloway clarified that 57 percent of the cost is from grant dollars.
City Manager Cervantez clarified the costs are from special revenue funds.
Council Member Holloway inquired where the special revenue funds come from.
Council Member Holloway shared he inquired regarding the funds for the project because he does believe it is a lot of money, however, he looks at the financial benefit and quality of life that comes with the project. Council Member Holloway noted he supports this project in its entirety.
Mayor Pro Tempore McGirr detailed the median costs with respect to the monument sign costs and noted the cost of the project would be higher if the project was split.
Mayor Pro Tempore McGirr spoke regarding the Alicia T monument and the success of the project. Mayor Pro Tempore McGirr believes the Antonio Parkway monument project will enhance the community and create a level of pride and plans on supporting the project.
Mayor Beall shared the praise received from the Alicia T monument and how it enhanced the City, believes the City needs to keep up with neighboring cities and the Antonio Parkway monument will enhance the City; shared that the expense of the project is being spent on all the residents of the City.
Mayor Pro Tempore McGirr moved, seconded by Council Member Holloway to approve the following staff recommendations:
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1) Approved the plans and specifications for the Antonio Parkway Gateway Improvements Project; and
2) Found that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities and Class 3 New Construction or Conversion of Small Structures, pursuant to CEQA Guidelines Section 15301; and
3) Adopted Resolution 24-12-11-03 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
SANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2024- 25 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE
ADDITIONAL EXPENDITURES FOR THE ANTONIO PARKWAY GATEWAY
IMPROVEMENTS PROJECT
4) Awarded a Public Works Construction Contract to the lowest responsive, responsible bidder C.S. Legacy Construction, Inc. of Walnut, California, in the amount of $2,767,430.30, and reject all other bids; and 5) Authorized the Mayor to execute the proposed Public Works Construction Contract.
The motion was approved by the following vote:
AYES: Council Members Figueroa and Holloway, and Mayor Pro Tempore McGirr, Mayor Beall (4)
NOES: Council Member Bae rt (1)
ABSTAIN: None (0)
ABSENT: None (0)
10.5 APPROVAL OF RESOLUTION RATIFYING AND IMPLEMENTING CHANGES TO
THE ANNUAL BASE SALARY OF THE CITY MANAGER, AN UNREPRESENTED
EMPLOYEE, FOLLOWING COMPLETION OF ANNUAL PERFORMANCE
EVALUATION
Mayor Beall introduced City Attorney Simonian who provided a brief overview of the staff report.
Mayor Beall opened the item to Council questions of staff.
Council Member Baer! noted that since she was not part of the discussion regarding the City Manager's increase, she appreciates Mayor Pro Tempore McGirr for taking the time to address her questions on the matter; after conducting her own personal analysis of City Manager salaries in similar cities, she found that the compensation is consistent with other comparable municipalities and therefore she is comfortable supporting her colleagues decision regarding the annual increase.
Council Member Holloway noted that a City Manager position is a tough position and City Manager Cervantez does a great job; he noted there was only one box that wasn't checked for City Manager Cervantez and that was an emergency scenario and when the Airport Fire occurred City Manager Cervantez was above reproach. Council 13 I
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RECESS
Member Holloway thanked City Manager Cervantez for all she does and her great staff.
Mayor Pro Tempore McGirr stated she is the best City Manager in Orange County and noted her high achievement of her doctoral degree.
Council Member Figueroa shared City Manager Cervantez is brilliant and the city is lucky to have her, and she has put together a great city staff.
Mayor Beall shared that the members of the City Council set policy direction for the city and it is up to the professional staff led by City Manager Cervantez to carry out and implement that direction on a daily basis, and results matter. Mayor Beall noted that the city is thriving because of City Manager Cervantez.
Council Member Holloway moved, seconded by Council Member Figueroa to approve the following staff recommendations:
1) Received oral report; and
2) Pursuant to the minute action taken by the City Council during open session on November 13, 2024, adopted a ratified Resolution No. 24-12-11-04 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
SANTA MARGARITA, CALIFORNIA, RATIFYING AND IMPLEMENTING
CHANGES TO THE ANNUAL BASE SALARY OF THE CITY MANAGER, AN
UNREPRESENTED EMPLOYEE
The motion was approved by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members Baert, Figueroa and Holloway, and Mayor Pro Tempore McGirr, Mayor Beall (5)
None (0)
None (0)
None (0)
Mayor Beall recessed the City Council Regular Meeting at 9:36 p.m. and convened the Rancho Santa Margarita Public Financing Authority Meeting.
RECONVENE
Mayor Beall reconvened the City Council Meeting in regular session at 9:38 p.m., in the City Council Chambers.
11. PUBLIC COMMENTS- None.
12. CITY MANAGER REPORT
City Manager Cervantez congratulated Council Member Baert for being elected to be on the City Council and looks forward to working with her. City Manager Cervantez also congratulated Mayor Beall on being the City's first four-year elected Mayor. City Manager 14 City of Rancho Santa Margarita
City Council Regular Meeting Minutes December 11 , 2024 Cervantez shared she truly appreciates working with each Council Member and stated it is the best Council in Orange County. City Manager Cervantez shared she appreciates every perspective that each Council Member brings to the discussion; noted she is a challenged and rewarded by her position but could not do the job without the support of the City Council. City Manager Cervantez recognized the city staff for their support.
13. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
Council Member Figueroa congratulated Mayor Pro Tempore McGirr for being selected as Mayor Pro Tempore. Council Member Figueroa congratulated former Mayor Carol Gamble for her many years of dedicated service to the city and with the cityhood. Council Member Figueroa noted that she feels blessed to live in the city and wished everyone in the city a safe and happy Holiday season.
Council Member Holloway congratulated City Manager Cervantez on her doctorate degree.
Council Member Holloway encouraged residents to spend their money in the city.
Mayor Pro Tempore McGirr thanked his City Council colleagues for appointing him to the OCFA Board of Directors; stated that we live in a fantastic city and wished everyone a Merry Christmas and Happy Hanukkah and asked everyone to drive carefully.
Mayor Beall welcomed Council Member Baert to the City Council.
ADJOURNMENT
Mayor Beall adjourned the meeting at 9:45 p.m., to the next regularly scheduled meeting of the City Council to be held on Wednesday, January 8, 2025, at 7:00 p.m., in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
PREPARED BY:
Approved: January 8, 2025
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