CITY COUNCIL
REGULAR MEETING
April 9, 2025
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Beall, L. Anthony, Mayor
McGirr, Bradley J., Mayor Pro Tempore
Baert, Keri Lynn, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 NATIONAL PRESCRIPTION MEDICATION TAKE BACK DAY – SATURDAY, APRIL 26, 2025, FROM 10:00 A.M. TO 2:00 P.M., LOCATED AT THE CITY HALL PARKING LOT
2. COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
ORANGE COUNTY FIRE AUTHORITY (Mayor Pro Tempore McGirr) – March 27, 2025 Meeting
3. PRESENTATIONS AND PROCLAMATIONS
3.1 PRESENTATION – CHILD SAFETY UPDATE BY THE RANCHO SANTA MARGARITA POLICE SERVICES
3.2 PRESENTATION – ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT UPDATE BY APRIL JOSEPHSON
3.3 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM 1)
TRABUCO MESA ELEMENTARY SCHOOL – GEOFFREY COMPTON AND GRAYDEN REIDELER 2)
SANTA MARGARITA CATHOLIC HIGH SCHOOL – ADELENE AHN AND GABRIEL PARK
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF CERTIFICATES OF RECOGNITION (Diaz)
RECOMMENDATION:
Approve the following Certificates of Recognition:
1)
Student Recognition Program:
a)
Trabuco Mesa Elementary School – Geoffrey Compton and Grayden Reideler b)
Santa Margarita Catholic High School – Adelene Ahn and Gabriel Park Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the March 26, 2025 City Council Regular meeting minutes.
Item No. 5.3
5.4 RECORDS MANAGEMENT - APPROVAL OF RESOLUTION OF AUTHORIZATION TO DISPOSE OF CERTAIN CITY RECORDS (ANNUAL RECORDS DESTRUCTION) (Diaz) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY CLERK TO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH THE CITY'S RECORD RETENTION SCHEDULE Item No. 5.4
5.5 APPROVAL OF WARRANT REGISTERS DATED MARCH 24, 2025 AND MARCH 31, 2025 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $296,620.87.
Item No. 5.5
5.6 STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2025/26 (Turner) 1)
Conduct the annual review of the City’s Statement of Investment Policy; and 2)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE FISCAL YEAR 2025/26 STATEMENT OF INVESTMENT POLICY AND DELEGATING INVESTMENT AUTHORITY AND RESPONSIBILITY TO THE CITY TREASURER Item No. 5.6
5.7 APPROVAL OF A PROPOSED NEW MAINTENANCE SERVICES AGREEMENT FOR AS-NEEDED SPLASH PAD REPAIR AND MAINTENANCE SERVICES WITH HASA, INC. DBA COMMERCIAL AQUATIC SERVICES (Parco) 1)
Waive formal competitive bidding requirements and procedures set forth in Rancho Santa Margarita Municipal Code (RSMMC) Section 3.07.060, and authorize the approval of a maintenance services agreement with HASA, Inc. dba Commercial Aquatic Services, as it is hereby found and determined, pursuant to RSMMC Section 3.07.070(3), Section 3.07.070(5), and Section 3.07.070(9), that the maintenance services agreement is exempt from the City’s formal competitive bidding requirements and procedures based on the fact, findings, and information set forth herein by City staff; and 2)
Approve a proposed new Maintenance Services Agreement with HASA, Inc. dba Commercial Aquatic Services in the total maximum not-to-exceed contract amount of $90,000 for an initial three-year term; and 3)
Authorize the Mayor to execute proposed As-Needed Splash Pad System Repair and Maintenance Services Agreement with HASA, Inc. dba Commercial Aquatic Services.
Item No. 5.7
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. NEW BUSINESS
7.1 PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH JACOB GREEN & ASSOCIATES, INC. FOR EMERGENCY MANAGEMENT CONSULTING SERVICES (Lopez) 1)
Approve the proposed Professional Services Agreement with Jacob Green & Associates, Inc. for Emergency Management Consulting and Training Services for a fixed-fee of $48,350; and 2)
Authorize the Mayor to execute the proposed Professional Services Agreement for Emergency Management Consulting and Training Services.
Item No. 7.1
8. CONTINUED ITEMS
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, April 23, 2025, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on April 04, 2025, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.