CITY OF RANCHO SANTA MARGARITA
CITY COUNCIL REGULAR MEETING MINUTES
April 9, 2025
The meeting was called to order at 7:00 p.m. in the Council Chambers. Present: Mayor L. Anthony Beall, Mayor Pro Tempore Bradley J. McGirr, and Council Members Keri Lynn Baert, Anne D.
Figueroa and Jerry Holloway (5). Absent: None (0). The Salute to the Flag was led by Council Member Figueroa.
SCHEDULE OF FUTURE EVENTS
Jennifer Cervantez, City Manager, announced the following:
1.1 NATIONAL PRESCRIPTION MEDICATION TAKE BACK DAY - SATURDAY, APRIL 26, 2025, FROM 10:00 A.M. TO 2:00 P.M., LOCATED AT THE CITY HALL PARKING LOT
COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
Mayor Pro Tempore McGirr announced that Zero Trash marked its 11t anniversary this month. Mayor Pro Tempore McGirr thanked RSM Cares, and the volunteers and organizations that have participated month after month for eleven years. Mayor Pro Tempore McGirr shared that if anyone is interested in getting involved with Zero Trash, you can visit the website, Facebook page, "ZeroTrash RSM!", or contact Mayor Pro Tempore McGirr directly.
Mayor Pro Tempore McGirr announced that RSM Cares will be hosting their Spring Food Drive on Saturday, April 12", from 9:00 a.m. to 4:00 p.m., located at Pavilions.
Mayor Pro Tempore McGirr shared that RSM Cares will be hosting an Arts Exhibition featuring RSM Intermediate School artists on Monday, April 21st, at 6:00 p.m., located at the Bell Tower Regional Community Center.
Council Member Figueroa thanked the City Building and Planning Department staff for their great customer service. Council Member Figueroa shared she received wonderful compliments from residents going through the building and permitting process. Council Member Figueroa noted Lisa Greci, Derek Bingham and Shane Perry have received many compliments from City residents.
2.2 COMMITTEE ASSIGNMENT REPORTS
Received an Oral Report on the following City Council Committee Assignment:
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1) ORANGE COUNTY FIRE AUTHORITY
Mayor Pro Tempore McGirr announced he attended the Orange County Fire Authority (OCFA) meeting held on March 27, 2025. Mayor Pro Tempore McGirr reported the OCFA discussed prefunding of Capital Improvement Projects, specifically the purchase of helicopters; the OCFA also reviewed the findings of Citygate Associates regarding service level assessments and standards of response coverage. Mayor Pro Tempore McGirr reported that regarding performance in the month of March, the OCFA Emergency Communication Center received 18,634 calls, for an average of 471 incidents per day. Mayor Pro Tempore McGirr noted that the OCFA dispatches an appropriate response in an average of 50 seconds, which is fourteen seconds below the national standard. Mayor Pro Tempore McGirr also announced that Station No. 45 will be assigned an additional paramedic truck and will be staffed with four Firefighters rather than three. Mayor Pro Tempore McGirr shared that he will be doing a flyover to review the burn scar left by the Airport Fire and to learn more about OCFA's efforts to fight the Holy Fire and the Airport Fire.
PRESENTATIONS AND PROCLAMATIONS
3.1 PRESENTATION - CHILD SAFETY UPDATE BY THE RANCHO SANTA
MARGARITA POLICE SERVICES
Mayor Beall introduced Dwayne Chapple, Chief of Police Services, who invited Deputy Jessie Dornbush forward to provide a Child Safety Update.
3.2 PRESENTATION - ORANGE COUNTY MOSQUITO AND VECTOR CONTROL
DISTRICT UPDATE BY APRIL JOSEPHSON
Mayor Beall invited April Josephson, City Representative with the Orange County Mosquito and Vector Control District (OCMVD), who provided a brief update and introduced Brian Brannon, OCMVD Public Information Officer, forward who provided an update to the City Council.
Mayor Beall and Mayor Pro Tempore McGirr presented the following:
3.3 CERTIFICATES OF RECOGNITION - STUDENT RECOGNITION PROGRAM 1) TRABUCO MESA ELEMENTARY SCHOOL - GEOFFREY COMPTON AND
GRAYDEN REIDELER
2) SANTA MARGARITA CATHOLIC HIGH SCHOOL - ADELENE AHN AND
GABRIEL PARK
PUBLIC COMMENTS
The following individual addressed the Council on matters within the jurisdiction of the City Council:
Anthony Mendoza, City of Rancho Santa Margarita resident, spoke regarding parking on Ganadero and Sendero.
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5. CONSENT CALENDAR
Council Member Baert abstained from voting on Agenda Item No. 5.3 from the Consent Calendar.
Mayor Pro Tempore McGirr moved, seconded by Council Member Holloway to approve the Consent Calendar (Item Nos. 5.1 through 5.7; Council Member Baert abstained from Agenda Item No. 5.3).
The motion was approved by the following vote:
AYES: Council Members Baert, Figueroa, Holloway, and Mayor Pro Tempore McGirr, Mayor Beall (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA Waived reading in full of all ordinances on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF CERTIFICATES OF RECOGNITION
Approved the following Certificates of Recognition:
1) Student Recognition Program:
a) Trabuco Mesa Elementary School - Geoffrey Compton and Grayden Reideler b) Santa Margarita Catholic High School - Adelene Ahn and Gabriel Park
5.3 APPROVAL OF MINUTES (Council Member Baert abstained from this item) Approved the March 26, 2025 City Council Regular meeting minutes.
5.4 RECORDS MANAGEMENT - APPROVAL OF RESOLUTION OF AUTHORIZATION
TO DISPOSE OF CERTAIN CITY RECORDS (ANNUAL RECORDS DESTRUCTION) Adopted Resolution No. 25-04-09-01 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA
MARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY
CLERK TO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH
THE CITY'S RECORD RETENTION SCHEDULE
5.5 APPROVAL OF WARRANT REGISTERS DATED MARCH 24, 2025 AND MARCH 31, 2025
Approved the warrant registers totaling $296,620.87.
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5.6 STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2025/26 1) Conducted the annual review of the City's Statement of Investment Policy; and 2) Adopted Resolution No. 25-04-09-02 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
SANTA MARGARITA, CALIFORNIA, APPROVING THE FISCAL YEAR
2025/26 STATEMENT OF INVESTMENT POLICY AND DELEGATING
INVESTMENT AUTHORITY AND RESPONSIBILITY TO THE CITY
TREASURER
5.7 APPROVAL OF A PROPOSED NEW MAINTENANCE SERVICES AGREEMENT FOR
AS-NEEDED SPLASH PAD REPAIR AND MAINTENANCE SERVICES WITH HASA, INC. DBA COMMERCIAL AQUATIC SERVICES
1) Waived formal competitive bidding requirements and procedures set forth in Rancho Santa Margarita Municipal Code (RSMMC) Section 3.07.060, and authorize the approval of a maintenance services agreement with HASA, Inc. dba Commercial Aquatic Services, as it is hereby found and determined, pursuant to RSMMC Section 3.07.070(3), Section 3.07.070(5), and Section 3.07.070(9), that the maintenance services agreement is exempt from the City's formal competitive bidding requirements and procedures based on the fact, findings, and information set forth herein by City staff; and
2) Approved a proposed new Maintenance Services Agreement with HASA, Inc. dba Commercial Aquatic Services in the total maximum not-to-exceed contract amount of $90,000 for an initial three-year term; and
3) Authorized the Mayor to execute proposed As-Needed Splash Pad System Repair and Maintenance Services Agreement with HASA, Inc. dba Commercial Aquatic Services.
ITEMS REMOVED FROM THE CONSENT CALENDAR - None.
PUBLIC HEARING ITEMS - None.
NEW BUSINESS
7.1 PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH JACOB GREEN & ASSOCIATES, INC. FOR EMERGENCY MANAGEMENT CONSULTING SERVICES Mayor Beall introduced Laura Lopez, Public Information Officer/Assistant to the City Manager, who provided a brief overview of the staff report. PIO/Assistant to the City Manager Lopez introduced Jacob Green with Jacob Green and Associates, Inc. Mr.
Green introduced himself and shared information regarding his company and how excited he is to provide services to the City.
Mayor Beall opened the item to City Council questions of staff.
Council Member Figueroa inquired if Mr. Green was contacted by the Los Angeles County regarding the fires in Los Angeles.
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Mayor Beall noted he is glad to have this agenda item before the Council tonight because safety is the City's number one priority. Mayor Beall thanked Mr. Green and noted he looks forward to working with him.
Mayor Pro Tempore McGirr moved, seconded by Council Member Figueroa to approve the following staff recommendations:
1) Approved the proposed Professional Services Agreement with Jacob Green & Associates, Inc. for Emergency Management Consulting and Training Services for a fixed-fee of $48,350; and
2) Authorized the Mayor to execute the proposed Professional Services Agreement for Emergency Management Consulting and Training Services.
The motion was approved by the following vote:
AYES: Council Members Baert, Figueroa, Holloway, and Mayor Pro Tempore McGirr, Mayor Beall (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
CONTINUED ITEMS - None.
9. PUBLIC COMMENTS
The following individual addressed the Council on matters within the jurisdiction of the City Council:
April Josephson, City of Rancho Santa Margarita resident, announced the South County Pet Expo on Saturday, April 26*, from 10:00 a.m. to 2:00 p.m., located at the Lake Forest Sports Park; and there will also be a Pet Food Drive for RSM Cares.
10. CITY MANAGER REPORT - None.
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS - None.
ADJOURNMENT
Mayor Beall adjourned the meeting at 8:19 p.m., to the next regularly scheduled meeting of the City Council to be held on Wednesday, April 23, 2025, at 7:00 p.m., in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California L. ANTHÓNY BEALL, MAYOR
PREPARED BY:
mu
AMY DIAZ, CITY CLERK
Approved: April 23, 2025
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