CITY COUNCIL
REGULAR MEETING
May 14, 2025
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Beall, L. Anthony, Mayor
McGirr, Bradley J., Mayor Pro Tempore
Baert, Keri Lynn, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 E-BIKE AND BICYCLE SAFETY CLASS – SATURDAY, MAY 24, 2025, FROM 10:00 A.M. TO 12:30 P.M., LOCATED AT RSM INTERMEDIATE SCHOOL
1.2 MEMORIAL DAY HOLIDAY – MONDAY, MAY 26, 2025 – CITY HALL CLOSED
1.3 FIRE PREVENTION COMMUNITY MEETING – WEDNESDAY, JUNE 25, 2025, FROM 4:00 TO 6:30 P.M., LOCATED AT THE BELL TOWER REGIONAL COMMUNITY CENTER
2. COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
3. PRESENTATIONS AND PROCLAMATIONS
3.1 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM 1)
ROBINSON ELEMENTARY SCHOOL – CAMERON KARTES AND SOLANA CUENCA
3.2 CERTIFICATE OF COMMENDATION TO ORANGE COUNTY SHERIFF’S DEPARTMENT “2024 DEPUTY OF THE YEAR” RECIPIENT, DEPUTY BRIAN BURTZLAFF
3.3 PROCLAMATION DECLARING MAY THROUGH AUGUST AS “DROWNING PREVENTION AND AWARENESS” SEASON
3.4 PROCLAMATION – NATIONAL PUBLIC WORKS WEEK, MAY 18-24, 2025
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF CERTIFICATES OF RECOGNITION AND PROCLAMATIONS (Diaz) RECOMMENDATION:
Approve the following:
1)
Certificates of Recognition – Student Recognition Program:
a)
Robinson Elementary School – Cameron Kartes and Solana Cuenca 2)
Certificate of Commendation to Orange County Sheriff’s Department “2024 Deputy of the Year” recipient, Deputy Brian Burtzlaff; and 3)
Proclamation declaring May through August as “Drowning Prevention and Awareness” season; and 4)
Proclamation declaring May 18-24, 2025, as “National Public Works Week”.
Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the April 23, 2025 City Council Regular meeting minutes.
Item No. 5.3
5.4 APPROVAL OF WARRANT REGISTERS DATED APRIL 21, 2025 THROUGH MAY 5, 2025 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $762,655.44.
Item No. 5.4
5.5 APPROVAL OF AMENDMENT NO. 1 TO THE MAINTENANCE SERVICES AGREEMENT WITH YUNEX, LLC., FOR TRAFFIC SIGNAL AND SAFETY LIGHTING MAINTENANCE SERVICES (Parco) 1)
Approve proposed Amendment No. 1 to the Maintenance Services Agreement with Yunex, LLC., to extend the term of the Agreement for an additional three years through August 9, 2028, and to increase the maximum contract amount by $475,065, from $430,560 to $905,625, with the same terms and conditions as set forth in the Agreement, to provide for traffic signal and safety lighting maintenance services; and 2)
Authorize the Mayor to execute proposed Amendment No. 1 to the current Maintenance Services Agreement with Yunex, LLC.
Item No. 5.5
5.6 APPROVAL OF AMENDMENT NO. 1 TO THE JANITORIAL SERVICES AGREEMENT WITH DYNAMIC BUILDING MAINTENANCE, INC. FOR CITY HALL, THE BELL TOWER REGIONAL COMMUNITY CENTER, AND CENTRAL PARK SPLASH PAD (Parco) 1)
Approve proposed Amendment No. 1 to the Janitorial Services Agreement with Dynamic Building Maintenance, Inc., to extend the term of the Agreement for an additional two years through July 12, 2027, and to increase the maximum contract amount by $147,750.00, from $196,274.65 to $344,024.65, with the same terms and conditions as set forth in the Agreement, to provide for janitorial services for City Hall, the Bell Tower Regional Community Center, and Central Park Splash Pad; and 2)
Authorize the Mayor to execute proposed Amendment No. 1 to the current Janitorial Services Agreement with Dynamic Building Maintenance, Inc.
Item No. 5.6
5.7 APPROVAL OF SECOND AMENDMENT TO WASTE DISPOSAL AGREEMENT WITH THE COUNTY OF ORANGE (Cervantez) RECOMMENDATION:
Approve and authorize the Mayor to execute the Second Amendment to the Waste Disposal Agreement between the County of Orange and the City of Rancho Santa Margarita.
Item No. 5.7
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
6.1 DRAFT 2025-2029 CONSOLIDATED PLAN, INCLUDING THE 2025-2026 ANNUAL ACTION PLAN DETAILING THE PROPOSED USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS, THE 2025-2029 REGIONAL ORANGE COUNTY ASSESSMENT OF FAIR HOUSING, AND AMENDMENTS TO THE CITIZEN PARTICIPATION PLAN (Kuta) 1)
Receive staff presentation and report.
2)
Council questions of staff.
3)
Open the Public hearing.
4)
Receive public testimony.
5)
Close the Public hearing.
6)
Council discussion and deliberation.
7)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE 2025-2029 CONSOLIDATED PLAN, INCLUDING THE 2025-2026 ANNUAL ACTION PLAN AND AUTHORIZING SUBMISSION OF THE PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND APPROVAL OF THE 2025-2029 REGIONAL ORANGE COUNTY ASSESSMENT OF FAIR HOUSING AND AMENDMENTS TO THE CITIZEN PARTICIPATION PLAN Item No. 6.1
7. NEW BUSINESS
8. CONTINUED ITEMS
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, May 28, 2025, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on May 09, 2025, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.