CITY COUNCIL
REGULAR MEETING
August 13, 2025
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Beall, L. Anthony, Mayor
McGirr, Bradley J., Mayor Pro Tempore
Baert, Keri Lynn, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. SCHEDULE OF FUTURE EVENTS
2. COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
3. PRESENTATIONS AND PROCLAMATIONS
3.1 RSM CHAMBER OF COMMERCE SCHEDULE OF EVENTS AND UPDATES
3.2 PROCLAMATION DECLARING MID-SUMMER TO EARLY AUTUMN AS “WILDFIRE AWARENESS AND PREVENTION” SEASON
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF A PROCLAMATION (Diaz)
RECOMMENDATION:
Approve a Proclamation declaring mid-summer to early autumn as “Wildfire Awareness and Prevention” season.
Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the July 9, 2025 City Council Regular meeting minutes.
Item No. 5.3
5.4 APPROVAL OF WARRANT REGISTERS DATED JULY 7, 2025 THROUGH AUGUST 4, 2025 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $4,650,448.33.
Item No. 5.4
5.5 INVESTMENT REPORT FOR THE MONTH OF JUNE 2025 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of June 2025.
Item No. 5.5
5.6 APPROVAL OF THE CALPERS UNFUNDED ACCRUED LIABILITY PAY-DOWN PAYMENT YEAR 3 FOR THE CITY OF RANCHO SANTA MARGARITA (Turner) 1)
Approve the CalPERS Additional Unfunded Accrued Liability (UAL) Payment Request form for Year 3 of the 5 Year Pay-down plan; and 2)
Authorize the City Manager to sign the Additional UAL Payment Request form.
Item No. 5.6
5.7 APPROVAL OF A PROPOSED MAINTENANCE SERVICES AGREEMENT WITH SOUTHERN CALIFORNIA PRECISION CONCRETE, INC. DBA PRECISION CONCRETE CUTTING FOR SIDEWALK TRIP HAZARD REMOVAL AND ASSESSMENT SERVICES (Parco) 1)
Waive formal competitive bidding requirements and procedures set forth in the Rancho Santa Margarita Municipal Code (RSMMC) Section 3.07, and authorize the approval of a maintenance services agreement with Southern California Precision Concrete, Inc. dba Precision Concrete Cutting for Sidewalk Trip Hazard Removal and Assessment Services, as it is hereby found and determined, pursuant to RSMMC Section 3.07.070.(7) that the maintenance services agreement is exempt from the City’s formal competitive bidding requirements and procedures based on the fact, findings, and information set forth herein by City staff; and 2)
Approve a proposed Maintenance Services Agreement with Southern California Precision Concrete, Inc. dba Precision Concrete Cutting in the total maximum not-to-exceed contract amount of $200,000 for a five-year term; and 3)
Authorize the Mayor to execute proposed Maintenance Services Agreement with Southern California Precision Concrete, Inc. dba Precision Concrete Cutting.
Item No. 5.7
5.8 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2024/25 TRAFFIC SIGNAL ENHANCEMENTS PROJECT (Parco) 1)
Accept the improvements for the Fiscal Year 2024/25 Traffic Signal Enhancements Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 5.8
5.9 APPROVAL OF A PURCHASE ORDER WITH SOUTH COAST LIGHTING & DESIGN, INC., TO PROCURE MATERIALS FOR THE FISCAL YEAR 2025/26 TRAFFIC SIGNAL ENHANCEMENTS PROJECT IN THE AMOUNT OF $105,806.51 (Parco) 1)
Waive competitive formal bidding requirements and procedures set forth in the City of Rancho Santa Margarita Municipal Code (RSMMC) Section 3.07.060 and authorize the sole source procurement with regards to approval of a Purchase Order with South Coast Lighting & Design, Inc., as it is hereby found and determined, pursuant to RSMMC Section 3.07.070, that a specific make, model, or brand is necessary to match existing city goods and supplies or equipment or to facilitate the continuity of effective maintenance and support based on the information presented herein by City staff; and 2)
Approve a Purchase Order to South Coast Lighting and Design, Inc. for traffic signal enhancement materials in the amount of $105,806.51; and 3)
Authorize the City Manager to sign the City’s standard Purchase Order with South Coast Lighting & Design, Inc.
Item No. 5.9
5.10 PROPOSED RESOLUTION UPDATING SCHEDULE OF PENALTIES FOR PARKING VIOLATIONS RELATED TO CALIFORNIA VEHICLE CODE SECTION 22500(n) AS AMENDED BY ASSEMBLY BILL 413, ALSO KNOWN AS THE DAYLIGHTING LAW (Parco) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ESTABLISHING AN UPDATED SCHEDULE OF PENALTIES FOR PARKING VIOLATIONS AND LATE PAYMENT PENALTIES RELATED TO CALIFORNIA VEHICLE CODE SECTION 22500(N) AS AMENDED BY ASSEMBLY BILL 413 Item No. 5.10
5.11 RESPONSE TO 2024-2025 ORANGE COUNTY GRAND JURY REPORT DATED MAY 22, 2025, ENTITLED “LONG-TERM SOLUTIONS TO SHORT-TERM RENTALS” (Kuta) RECOMMENDATION:
Authorize the Mayor to sign the response letter to the Orange County Grand Jury relative to the findings and recommendations contained in the 2024-2025 Orange County Grand Jury Report entitled, “Long-Term Solutions to Short-Term Rentals.” Item No. 5.11
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. NEW BUSINESS
7.1 AUTHORIZATION TO SUBMIT APPLICATION FOR INCLUSION ON THE FIRE RISK REDUCTION COMMUNITY LIST (Kuta) 1)
Receive and file the application for inclusion on the California Board of Forestry and Fire Protection Fire Risk Reduction Community List and provide input as necessary; and 2)
Authorize staff to submit the application for inclusion on the California Board of Forestry and Fire Protection Fire Risk Reduction Community List.
Item No. 7.1
8. CONTINUED ITEMS
8.1 DESIGN REVIEW FOR THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS – PARKWAY PROJECT (Parco) RECOMMENDATION:
Provide input and policy direction regarding the parkway design, as appropriate.
Item No. 8.1
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
12. CLOSED SESSION
ANNOUNCEMENT OF CLOSED SESSION ITEMS
The City Council will convene in Closed Session, in the City Council Conference Room or Emergency Operations Center Conference Room, City Hall, to consider the following matters:
12.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Public Employee Title: City Manager - Annual Performance Evaluation
12.2 CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiator: Mayor Pro Tem McGirr
Unrepresented Employee: Jennifer M. Cervantez, City Manager
PUBLIC COMMENT ON CLOSED SESSION ITEM
ADJOURN TO CITY COUNCIL CONFERENCE ROOM OR EMERGENCY OPERATIONS CENTER CONFERENCE ROOM
CONVENE INTO CLOSED SESSION
The City Council will convene in Closed Session, to consider the matters listed above.
RECONVENE TO CITY COUNCIL CHAMBERS
The City Council will reconvene in regular session, in the City Council Chambers.
CLOSED SESSION REPORT
City Attorney to announce whether any reportable action was taken on any matters considered during Closed Session.
13. NEW BUSINESS (CONTINUED)
13.1 CONSIDERATION OF COMPENSATION FOR CITY MANAGER (Simonian) RECOMMENDATION:
Following completion of the annual performance evaluation of the City Manager, the City Council will take such action as it so determines.
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, August 27, 2025, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on August 08, 2025, by 6:00 p.m.
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AMY DIAZ, CITY CLERK
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DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.