CITY COUNCIL
REGULAR MEETING
November 12, 2025
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688 Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a "Speaker Request Form" available at the side table. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda Item, your comments will be heard during the time that the item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Beall, L. Anthony, Mayor
McGirr, Bradley J., Mayor Pro Tempore
Baert, Keri Lynn, Council Member
Figueroa, Anne D., Council Member
Holloway, Jerry, Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 NOVEMBER 26, 2025 CITY COUNCIL MEETING CANCELED
1.2 THANKSGIVING HOLIDAY – THURSDAY, NOVEMBER 27, 2025 AND FRIDAY, NOVEMBER 28, 2025 – CITY HALL CLOSED
2. COUNCIL MEMBER COMMENTS/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive Oral Reports on the following City Council Committee Assignments:
1)
FOOTHILL/EASTERN TRANSPORTATION AUTHORITY (Mayor Beall) – October 9, 2025 Meeting 2)
ORANGE COUNTY PUBLIC LIBRARY ADVISORY BOARD (Council Member Figueroa) – October 23, 2025 Meeting 3)
SOUTH ORANGE COUNTY WATERSHED MANAGEMENT AREA EXECUTIVE COMMITTEE (Council Member Baert) – November 6, 2025 Meeting
8. CONTINUED ITEMS
8.1 DESIGN REVIEW AND APPROVAL TO PROCEED WITH FINAL DESIGN FOR THE VETERANS MONUMENT (Parco) 1)
Review proposed final Veterans Monument design and provide additional direction as necessary; and 2)
Authorize staff to proceed with plans and specifications for bidding; and 3)
Prepare an easement agreement for the construction of the Veterans Monument within Rancho Santa Margarita Landscape and Recreation Company (SAMLARC) property.
Item No. 8.1
3. PRESENTATIONS AND PROCLAMATIONS
3.1 CERTIFICATE OF RECOGNITION – BUSINESS RECOGNITION TO VIP NAILS SALON AND SPA
3.2 VETERANS DAY RECOGNITION
3.3 VETERANS OF FOREIGN WARS POST 6024 PRESENTATION
8.1 DESIGN REVIEW AND APPROVAL TO PROCEED WITH FINAL DESIGN FOR THE VETERANS MONUMENT (Parco)
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF CERTIFICATE OF RECOGNITION (Diaz)
RECOMMENDATION:
Approve a Certificate of Recognition for a Business Recognition to VIP Nails Salon and Spa.
Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the October 8, 2025 City Council Regular meeting minutes.
Item No. 5.3
5.4 EXCUSED ABSENCE REQUEST FROM COUNCIL MEMBER HOLLOWAY FOR THE OCTOBER 8, 2025, CITY COUNCIL REGULAR MEETING (Cervantez) RECOMMENDATION:
Approve an excused absence request from Council Member Holloway for the October 8, 2025, City Council Regular meeting due to a personal matter.
Item No. 5.4
5.5 APPROVAL OF WARRANT REGISTERS DATED OCTOBER 6, 2025 THROUGH NOVEMBER 3, 2025 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $2,145,759.32.
Item No. 5.5
5.6 INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2025 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of September 2025.
Item No. 5.6
5.7 APPROVAL OF ANNUAL MEASURE M ("M2") EXPENDITURE REPORT FOR FISCAL YEAR 2024/25 (Turner) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE MEASURE M2 ("M2") EXPENDITURE REPORT FOR FISCAL YEAR 2024/25 FOR THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA Item No. 5.7
5.8 APPROVAL OF SENIOR MOBILITY TRANSPORTATION SERVICES AGREEMENT BETWEEN THE CITY OF RANCHO SANTA MARGARITA AND OCY MANAGEMENT, LLC FOR THE PROVISION OF SENIOR TRANSPORTATION SERVICES (Redington) 1)
Approve a proposed Senior Mobility Transportation Services Agreement with OCY Management, LLC for a three-year initial term with a not-to-exceed contract amount of $196,781.00, with an optional two-year extension; and 2)
Authorize the Mayor to execute the proposed Senior Mobility Transportation Service Agreement with OCY Management, LLC.
Item No. 5.8
5.9 APPROVAL OF A PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH HARTZOG & CRABILL, INC. FOR PROFESSIONAL TRAFFIC SIGNAL OPERATIONS MANAGEMENT SERVICES (Parco) 1)
Approve a proposed Professional Services Agreement with Hartzog & Crabill, Inc. for Professional Traffic Signal Operations Management Services for a three-year term in the total maximum not-to-exceed amount of $165,000; and 2)
Authorize the Mayor to execute the proposed Professional Services Agreement with Hartzog & Crabill, Inc.
Item No. 5.9
5.10 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE CITY HALL & BELL TOWER REGIONAL COMMUNITY CENTER ROOF & SOLAR IMPROVEMENTS PROJECT TO AME BUILDERS, INC. DBA AME ROOFING IN THE AMOUNT OF $1,664,725.40 (Parco) 1)
Approve the plans and specifications for the City Hall & Bell Tower Regional Community Center (BTRCC) Roof & Solar Improvements Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2025-26 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE ADDITIONAL EXPENDITURES FOR THE CITY HALL & BTRCC ROOF & SOLAR IMPROVEMENTS PROJECT 4)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder AME Builders, Inc. dba AME Roofing of Upland, California, in the amount of $1,664,725.40, and reject all other bids; and 5)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 5.10
5.11 APPROVAL OF AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH ALLANA BUICK & BERS, INC., FOR PROFESSIONAL ARCHITECTURAL SERVICES FOR THE CITY HALL AND BELL TOWER REGIONAL COMMUNITY CENTER ROOF & SOLAR IMPROVEMENTS PROJECT (Parco) 1)
Approve proposed Amendment No. 1 to the Professional Services Agreement with Allana Buick & Bers, Inc., to increase the maximum contract amount by $45,402, from $105,100 to $150,502, in order to provide construction engineering support and as-needed contingency, for the City Hall and Bell Tower Regional Community Center Roof & Solar Improvements Project; and 2)
Authorize the Mayor to execute proposed Amendment No. 1 to the current Professional Services Agreement with Allana Buick & Bers, Inc.
Item No. 5.11
5.12 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2024/25 ANNUAL RESIDENTIAL SLURRY SEAL PROJECT (Parco) 1)
Accept the improvements for the Fiscal Year 2024/25 Annual Residential Slurry Seal Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 5.12
5.13 NOTICE OF COMPLETION FOR THE ANTONIO PARKWAY GATEWAY IMPROVEMENTS PROJECT (Parco) 1)
Accept the improvements for the Antonio Parkway Gateway Improvements Project; and 2)
Authorize the City Clerk to file a Notice of Completion with the County of Orange Recorder’s Office within fifteen (15) calendar days, as required by Section 9204 of the California Civil Code; and 3)
Authorize the retention monies to be released thirty-five (35) days after the Date of Recordation of the Notice of Completion, if all Stop Notices have been resolved and all potential claims are settled.
Item No. 5.13
5.14 TEMPORARY FEE REDUCTION FOR BUSINESS REGISTRATION/CERTIFICATE OF USE AND OCCUPANCY (Kuta) RECOMMENDATION:
Authorize proposed temporary fee reduction for Certificates of Use and Occupancy.
Item No. 5.14
5.15 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT (Cervantez) RECOMMENDATION:
Receive and file the report submitted by the City Council’s appointed representative to the Orange County Mosquito and Vector Control District.
Item No. 5.15
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. NEW BUSINESS
7.1 CITYSIDE FIBER – HIGH SPEED INTERNET INFRASTRUCTURE CONSTRUCTION WITHIN CITY LIMITS (Parco) RECOMMENDATION:
Receive and file.
Item No. 7.1
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, December 10, 2025, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on November 07, 2025, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
______________________________
DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.