CITY COUNCIL
REGULAR MEETING
October 14, 2026
07:00 P.M.
REGULAR MEETING AGENDA
Location:
Rancho Santa Margarita City Hall, Council Chambers
22112 El Paseo, Rancho Santa Margarita, California 92688
HOW TO PARTICIPATE REMOTELY DURING A COUNCIL MEETING
Community members who wish to address the City Council telephonically during a public meeting should electronically submit a “Request to Speak Call-In Form” by visiting the City's Agenda and Minutes Web Page at: https:// www.cityofrsm.org/129/Agendas-Minutes
.
Submitting this form prior to the meeting will allow the City Clerk to properly identify who would like to speak under Public Comments or during a specific item on the Agenda.
To join the City Council meeting by telephone (landline or wireless), dial (949) 229-7104.
The City Clerk will identify you by the last 4 digits of your phone number when it is your turn to speak.
HOW TO PARTICIPATE AT A COUNCIL MEETING IN-PERSON
Any person wishing to address the City Council on any matter, whether or not it appears on this Agenda, is asked to complete a “Speaker Request Form” available at the table located in the back of the Council Chambers. The completed form is to be submitted to the City Clerk prior to the calling to order of the meeting or as soon as possible thereafter.
Per Council Policy 4.4, the Public Comments Period on items not on the agenda but within the City Council's subject matter jurisdiction shall not exceed (30) thirty minutes, and shall be divided into two equal segments on the regular meeting agenda, not to exceed 15 minutes each. Members of the public shall have three (3) minutes to speak during this comment period, however, a member of the public addressing the City Council on an issue within the subject matter jurisdiction of the City Council during the first segment of the Public Comments Period is prohibited from addressing the City Council on the same issue during the second segment of the Public Comments period. Additionally, the City Council is prohibited by law from discussing or taking any action on any matter not on the Agenda.
If you are commenting on a scheduled agenda item, your comments will be heard during the time that item is scheduled on the Agenda.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Beall, L. Anthony, Mayor
Figueroa, Anne D., Mayor Pro Tempore
Baert, Keri Lynn, Council Member
Holloway, Jerry, Council Member
McGirr, Bradley J., Council Member
1. SCHEDULE OF FUTURE EVENTS
1.1 RSM CERT CITIZENS ACADEMY – FIRE SAFETY AND UTILITIES CONTROL – TUESDAY, OCTOBER 20, 2026, FROM 6:00 TO 7:30 P.M., LOCATED AT CITY HALL IN THE COUNCIL CHAMBERS
1.2 HALLOWEEN FAMILY FESTIVAL – FRIDAY, OCTOBER 30, 2026, FROM 3:30 TO 6:00 P.M., LOCATED AT CENTRAL PARK
1.3 ELECTRONIC WASTE DISPOSAL AND DOCUMENT SHREDDING EVENT – SATURDAY, NOVEMBER 7, 2026, FROM 8:00 A.M. TO 12:00 P.M., LOCATED AT APPLIED MEDICAL’S R100 BUILDING PARKING LOT
1.4 VETERANS DAY HOLIDAY, WEDNESDAY, NOVEMBER 11, 2026 – CITY HALL CLOSED, AND ANNOUNCEMENT OF NOVEMBER 12, 2026 CITY COUNCIL MEETING (DUE TO HOLIDAY)
1.5 VETERANS DAY RECEPTION AND RECOGNITION – THURSDAY, NOVEMBER 12, 2026, AT 6:00 P.M., LOCATED AT THE BELL TOWER REGIONAL COMMUNITY CENTER, AND RECOGNITION AT 7:00 P.M. LOCATED AT CITY HALL IN THE COUNCIL CHAMBERS
2. COUNCIL MEMBER COMMENT/REPORTS
2.1 COUNCIL MEMBER COMMENTS
2.2 COMMITTEE ASSIGNMENT REPORTS
RECOMMENDATION:
Receive an Oral Report on the following City Council Committee Assignment:
1)
FOOTHILL/EASTERN TRANSPORTATION AUTHORITY (Mayor Beall) – October 8, 2026 Meeting
3. PRESENTATIONS AND PROCLAMATIONS
3.1 CERTIFICATE OF RECOGNITION – BUSINESS RECOGNITION TO KINETIC DESIGN INC.
3.2 CERTIFICATES OF RECOGNITION – RANCHO CIELO FIREWISE USA® COMMUNITY COMMITTEE
3.3 PROCLAMATION – "FIRE PREVENTION WEEK", OCTOBER 4-10, 2026
4. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
Those wishing to call-in remotely should complete a “Request to Speak Call-In Form” prior to this Public Comment section in order to ensure timely participation.
5. CONSENT CALENDAR
(All matters on the Consent Calendar are to be approved in one motion unless a Council Member, staff or a member of the public, requests a separate action on a specific item on the Consent Calendar.)
5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA RECOMMENDATION:
Waive reading in full of all ordinances on the agenda and declare that said titles that appear on the public agenda shall be determined to have been read by title and further reading waived.
5.2 APPROVAL OF CERTIFICATES OF RECOGNITION AND A PROCLAMATION (Diaz) RECOMMENDATION:
Approve the following:
1)
Certificate of Recognition for a Business Recognition to Kinetic Design Inc.; and 2)
Certificates of Recognition to the Rancho Cielo Firewise USA® Community Committee for their Firewise USA® Community Leadership; and 3)
Proclamation declaring “Fire Prevention Week”, during the week of October 4-10, 2026.
Item No. 5.2
5.3 APPROVAL OF MINUTES (Diaz)
RECOMMENDATION:
Approve the September 9, 2026 City Council Regular meeting minutes.
Item No. 5.3
5.4 APPROVAL OF WARRANT REGISTERS DATED SEPTEMBER 8, 2026 THROUGH OCTOBER 5, 2026 (Turner) RECOMMENDATION:
Approve the warrant registers totaling $2,295,717.89.
Item No. 5.4
5.5 INVESTMENT REPORT FOR THE MONTH OF AUGUST 2026 (Turner) RECOMMENDATION:
Receive and file the Investment Report for the month of August 2026.
Item No. 5.5
5.6 FISCAL YEAR 2025/2026 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT FOR THE CITY OF RANCHO SANTA MARGARITA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (Linares) RECOMMENDATION:
Authorize staff to submit the Fiscal Year 2025/2026 Consolidated Annual Performance and Evaluation Report, including public comments, to the U.S. Department of Housing and Urban Development.
Item No. 5.6
5.7 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE CIVIC CENTER NON-FUNCTIONAL TURF REPLACEMENT PROJECT TO SYNTHETIC GRASS SHOWROOM, INC. IN THE AMOUNT OF $99,999.99 (Parco) RECOMMENDATION:
1)
Approve the plans and specifications for the Civic Center Non-Functional Turf Replacement Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder Synthetic Grass Showroom, Inc. of Clovis, California, in the amount of $99,999.99, and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract; and 5)
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2026-27 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE ADDITIONAL EXPENDITURES FOR THE CIVIC CENTER NON-FUNCTIONAL TURF REPLACEMENT PROJECT Item No. 5.7
5.8 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE STORMWATER TREATMENT BMPs PROJECT TO DOWNSTREAM SERVICES, INC. IN THE AMOUNT OF $33,364 (Parco) RECOMMENDATION:
1)
Approve the plans and specifications for the Stormwater Treatment BMPs Project; and 2)
Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA), as a Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; and 3)
Award a Public Works Construction Contract to the lowest responsive, responsible bidder Downstream Services, Inc. of Escondido, California, in the amount of $33,364, and reject all other bids; and 4)
Authorize the Mayor to execute the proposed Public Works Construction Contract.
Item No. 5.8
5.9 PROPOSED AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH BUCKNAM INFRASTRUCTURE GROUP, INC., FOR PROFESSIONAL PAVEMENT MANAGEMENT CONSULTING SERVICES (Parco) RECOMMENDATION:
1)
Approve proposed Amendment No. 1 to the Professional Services Agreement with Bucknam Infrastructure Group, Inc., for professional pavement management consulting services to extend the term of the current agreement for an additional two (2) years, through November 8, 2028, and to increase the total maximum contract amount by $38,770 for a total not-to-exceed amount of $93,560; and 2)
Authorize the Mayor to execute the proposed Amendment No. 1 to the Professional Services Agreement with Bucknam Infrastructure Group, Inc.
Item No. 5.9
5.10 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT (Cervantez) RECOMMENDATION:
Receive and file the report submitted by the City Council’s appointed representative to the Orange County Mosquito and Vector Control District.
Item No. 5.10
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. PUBLIC HEARING ITEMS
7. NEW BUSINESS
7.1 RETIRED ANNUITANT EMPLOYMENT AGREEMENT AND RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO APPOINT A RETIRED ANNUITANT TO SERVE AS INTERIM DEVELOPMENT SERVICES DIRECTOR (Cervantez) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING AND AUTHORIZING THE CITY MANAGER TO APPOINT A RETIRED ANNUITANT TO SERVE AS INTERIM DEVELOPMENT SERVICES DIRECTOR DURING RECRUITMENT FOR PERMANENT APPOINTMENT Item No. 7.1
7.2 APPROVAL OF PROPOSED PROGRAM MANAGER AND SENIOR PUBLIC WORKS INSPECTOR EMPLOYMENT CLASSIFICATIONS AND SALARY RANGES (Cervantez) RECOMMENDATION:
Adopt a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, AMENDING AND RESTATING THE LIST OF EMPLOYMENT CLASSIFICATIONS AND SALARY RANGES TO ESTABLISH THE PROGRAM MANAGER AND SENIOR PUBLIC WORKS INSPECTOR EMPLOYMENT CLASSIFICATIONS AND SALARY RANGES Item No. 7.2
8. CONTINUED ITEMS
9. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person and a time limit of fifteen minutes for this segment of the Public Comments portion of the Agenda.
Those wishing to call-in remotely should complete a “Request to Speak Call-In Form” prior to this Public Comment section in order to ensure timely participation.
10. CITY MANAGER REPORT
11. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS
ADJOURNMENT
The next Regular Meeting of the City Council will be held Wednesday, October 28, 2026, at 7:00 p.m. in the City Council Chambers, City Hall, located at 22112 El Paseo, Rancho Santa Margarita, California.
CERTIFICATION
I, AMY DIAZ, City Clerk of the City of Rancho Santa Margarita, do hereby certify that a copy of the foregoing Agenda was posted at Rancho Santa Margarita City Hall, Fire Station No. 45, and Trabuco Canyon Water District on October 09, 2026, by 6:00 p.m.
_____________________________________________
AMY DIAZ, CITY CLERK
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DATE
Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (949) 635-1800. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Staff Reports
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 22112 El Paseo, Rancho Santa Margarita, California, during normal business hours.