Red Bluff Municipal Airport
Task Order No. 1 1
TASK ORDER NO. 1
Red Bluff Municipal Airport | Red Bluff, CA
City of Red Bluff, CA
Apron Expansion Design Project
AIP No. 3-06-0193-022-2026
LJA Aviation No. 8394-2601
This Task Order shall be incorporated by reference into and be governed by the Professional Services Agreement for Engineering Services dated September 1, 2026, between the City of Red Bluff, CA, (SPONSOR) and LJA, INC. (CONSULTANT).
The Services of the CONSULTANT, as described in the Scope of Services (Attachment A), include the following Tasks:
Task 1 – Expand Apron, Including 2 Helicopter Parking Pads (Design) SPONSOR agrees to pay the CONSULTANT for its services based on approved monthly invoices. Compensation for the CONSULTANT’s Services shall be provided on a lump sum cost basis, as detailed below.
Task 1 – Project Management and Coordination ........................................................................................................ $16,100.00 Task 1 – Preliminary Design ................................................................................................................................................... $39,900.00 Topographic Survey .............................................................................................................................................................. $15,400.00 Geotechnical Investigation ................................................................................................................................................. $48,400.00 Task 1 - Final Design................................................................................................................................................................... $15,000.00 Task 1 – Project Closeout ............................................................................................................................................................ $4,400.00 ENGINEERING TOTAL ........................................................................................................................... $139,200.00 Red Bluff Municipal Airport
Task Order No. 1 2
APPROVED FOR SPONSOR APPROVED FOR CONSULTANT
City of Red Bluff, CA LJA, INC.
By: By:
Print Name: Print Name: Michael A. Beckhoff, P.E.
Title: Title: Vice President of Engineering
Date: Date:
ATTACHMENTS:
A – Scope of Services
B – Project Sketch
C – Standard Rate Schedule
D – Fee Breakdown
ATTESTED BY:
By:
Printed Name:
Title:
Date:
9-22-2026
Red Bluff Municipal Airport
Attachment A – Scope of Services 3
ATTACHMENT A- SCOPE OF SERVICES
Red Bluff Municipal Airport | Red Bluff, CA
City of Red Bluff, CA
Apron Expansion Design Project
PROJECT DESCRIPTION AND TASKS
The Project consists of multiple work tasks that together define the scope of improvements to be designed and constructed under this Task Order. Each task represents a distinct component of the Project as outlined below.
PROJECT TASK NO. 1 EXPAND APRON, INCLUDING 2 HELICOPTER PARKING PADS (DESIGN).
This project includes the expansion of the existing General Aviation aircraft parking apron to the south to meet increased demand for rotorcraft parking. Work will include geotechnical evaluation, design of pavement, and associated grading, drainage, and marking improvements consistent with the approved ALP and FAA design standards. The project does not anticipate significant changes to airfield geometry or drainage unless required to correct deficiencies identified during design.
The included project sketch depicts the general layout for the project.
Estimated Construction Cost (Task 1) is: $2,500,000
Estimated Construction Period (Task 1) is: 90 days1
Estimated Duration of Consultant Services: 10 months
1 Should the Contractor exceed the specified construction period, additional construction period fees shall be assessed at a rate of $2,250/day.
The Sponsor may offset these fees by charging the Contractor liquidated damages in accordance with the Contract Agreement and Special Provisions developed as part of the bid documents for the project.
Red Bluff Municipal Airport
Attachment A – Scope of Services 4
I. PROJECT MANAGEMENT AND COORDINATION
The Project Management and Coordination Phase shall encompass the preliminary activities required to define, initiate, and manage the Project in accordance with Federal, State, and local procedures. This phase shall establish the framework for project execution by confirming scope, schedule, funding eligibility, and coordination protocols among the Sponsor, FAA, and Caltrans Aeronautics. The Consultant shall prepare preliminary cost estimates, conceptual layout exhibits, and other documentation necessary to support project authorization and advancement into design.
1. Prepare Project Detailed Scope of Services and Review. The Consultant shall conduct a project scoping meeting with the Sponsor, FAA, and during project development to define project objectives, limits of work, budget, schedule, and the need for topographic or geotechnical investigations.
The meeting shall be attended by the following representatives from the Consultant’s team, at a minimum:
✈ Project Manager
✈ Lead Design Engineer (e.g., Civil/Airfield) – technical input and field conditions review ✈ Project Coordinator – documentation, schedule, and QA/QC tracking ✈ Design Hub Lead
Based on the outcomes of this meeting, the Consultant shall prepare and submit a detailed Scope of Services and preliminary Project Schedule for review and approval. The Scope shall define project parameters, anticipated work areas, and milestone deliverables. Upon submittal, the Consultant shall solicit and incorporate written comments from the Sponsor and FAA,. One (1) round of revisions shall address Sponsor input, and a separate round shall address FAA input, resulting in a mutually accepted Scope and Schedule.
2. Fee Development and Negotiation. Upon approval of Scope of Services, the Consultant shall prepare a task-based fee estimate including labor classifications, hours, travel expenses, and special services. The fee shall include a transparent task-by-task hourly breakdown and be submitted to the Sponsor for negotiation until accepted by all parties. For this particular project, there is a previously approved Scope of Work, Independent Fee Estimate and Record of Negotiations.
3. Subconsultant Coordination. The Consultant shall prepare Requests for Proposals (RFPs) and coordinate proposals from approved subconsultants identified in the Scope of Services. Each RFP shall define deliverables, level of effort, and schedule. The Consultant shall review and negotiate subconsultant proposals for inclusion in the consolidated fee submitted for Sponsor and FAA approval.
4. Independent Fee Estimate (IFE) Preparation. The Consultant shall assist the Sponsor in preparing documentation for an Independent Fee Estimate (IFE). Following receipt of the IFE, the Consultant shall participate in negotiations and prepare the Record of Negotiations to document the final agreed-upon fee and justification of any adjustments. For this project, there is a previously approved Scope of Work, Independent Fee Estimate and Record of Negotiations. Fees for this project will be no greater than those previously approved.
5. Task Order Execution. Upon fee approval, the Consultant shall prepare the Task Order incorporating the approved Scope, Schedule, and Fee for execution by the Sponsor. This document shall serve as the formal Notice to Proceed under the Professional Services Agreement.
6. Project Management. The Consultant shall provide ongoing project management, coordination, and documentation to ensure effective communication and quality control throughout the project. The assigned Red Bluff Municipal Airport
Attachment A – Scope of Services 5
Project Manager shall oversee schedule, budget, and deliverables; coordinate subconsultants; and promptly notify the Sponsor of issues affecting cost or scope.
The Consultant shall conduct an internal kickoff meeting with the Project Manager, Lead Design Engineer, Project Coordinator, and applicable discipline leads to review project objectives, responsibilities, and schedule. Regular internal progress meetings shall be held throughout design development to track action items and deliverables.
Coordination meetings with the Sponsor shall be held monthly to review progress and maintain alignment.
These meetings will typically include the Project Manager, required by agenda topic or project phase.
Activities under this task also include preparing correspondence for the Sponsor’s use in communications with FAA and Caltrans Aeronautics, performing administrative functions related to the Project, and assisting with overall grant administration.
7. Invoicing and Grant Drawdown. The Consultant shall submit monthly invoices itemizing eligible expenses in a format acceptable to the Sponsor and funding agencies. The Consultant shall assist the Sponsor in compiling supporting documentation for FAA Delphi eInvoicing system.
8. Project Budget Setup. The Consultant shall coordinate with accounting personnel to establish project budgets, track expenditures, and perform monthly budget reviews and projections. The Consultant shall advise the Sponsor of variances or issues that may affect project cost or schedule.
9. Project Management and Quality Control Plan (PMQCP). The Consultant shall prepare a PMQCP outlining the processes, responsibilities, and procedures necessary for successful completion of the project.
The plan shall establish communication and coordination protocols, identify key personnel, and define quality control measures, milestone reviews, and peer review procedures to ensure consistency and technical accuracy throughout all phases.
10. Preliminary Grant Applications. The Consultant shall prepare preliminary grant application materials based on anticipated funding sources.
For projects with State participants, the Consultant shall prepare the Caltrans grant forms and attachments for submission to State Aeronautics.
For Federally funded projects, the Consultant shall prepare the Preliminary FAA Grant Application for Sponsor review, signature, and submittal. The application packet shall include, as applicable:
✈ SF-424 – Application for Federal Assistance
✈ FAA Form 5100-100 – Application for Federal Assistance (Development and Equipment Projects) ✈ Program Narrative
✈ Project Cost Estimate
✈ Airport Sponsor Assurances
✈ Project Sketch clearly identifying major work items
✈ Exhibit “A” Property Map
✈ Standard DOT Title VI Assurance
✈ Sponsor Certification for Project Plans and Specifications ✈ Sponsor Certification for Selection of Consultants
✈ Sponsor Certification for Disclosure of Potential Conflicts of Interest Red Bluff Municipal Airport
Attachment A – Scope of Services 6
✈ Sponsor Certification of Equipment and Construction Contracts ✈ Current listing of FAA Advisory Circulars for AIP/PFC Projects ✈ FAA Form 1390-C - Title VI Pre-award Sponsor Checklist
11. Disadvantaged Business Enterprise (DBE) Program Coordination. The Consultant shall assist the Sponsor in meeting the requirements of the FAA Disadvantaged Business Enterprise (DBE) Program in accordance with 49 CFR Part 26. Given that the DBE program is currently under review and expected to undergo revisions by the U.S. DOT and FAA, the Consultant will monitor federal updates and advise the Sponsor of necessary policies, procedures, and public postings once new guidance is issued. Tasks will include identifying potential updates required under future Grant Assurances and preparing revised plans or notices to maintain compliance with FAA direction. The Consultant shall support the Sponsor in ensuring that the airport’s Civil Rights Program remains current and compliant with all Federal standards and requirements.
12. Assist the Sponsor with Title VI Grant Requirements. The Consultant shall assist the Sponsor in maintaining compliance with the Title VI Program and related Federal Civil Rights requirements as set forth in 49 CFR Part 21 and the FAA grant assurances. Given that the Title VI program is currently under review and expected to undergo revisions by the U.S. DOT and FAA, the Consultant will monitor federal updates and advise the Sponsor of necessary policies, procedures, and public postings once new guidance is issued.
Tasks may include reviewing the Sponsor’s existing Title VI materials, identifying potential updates required under future Grant Assurances, and preparing revised plans or notices to maintain compliance with FAA direction. The Consultant shall support the Sponsor in ensuring that the airport’s Civil Rights Program remains current and compliant with all Federal standards and requirements.
II. PRELIMINARY DESIGN
The Preliminary Design Phase shall identify and evaluate practical, cost-effective solutions for the proposed improvements. The Consultant shall develop design concepts and documentation establishing the overall design approach, evaluate alternatives, and form the technical basis for the Project. Work shall incorporate findings from the pre-design meeting, field investigations, and lessons learned from recent projects to produce an efficient, constructable, and maintainable design. This phase shall advance the Project to approximately 90% design completion, confirming scope, cost, and schedule while identifying potential permitting or constructability issues.
1. Internal Kickoff Meeting. Following Task Order execution, the Consultant shall conduct an internal project kickoff meeting with Project Manager, Lead Design, Engineer, Project Coordinator, and applicable discipline leads to confirm project scope, design criteria, field investigation needs, and coordination protocols.
2. Pavement Design. The Consultant shall prepare pavement section designs utilizing FAA FAARFIELD pavement design software in accordance with FAA Advisory Circular 150/5320-6G. Design inputs shall be based on the results given in the geotechnical final report and traffic loading information provided by the Sponsor.
3. Project Development and Site Evaluation. The Consultant shall review available data and verify existing field conditions to ensure compliance with design inputs and identify factors that may influence design, constructability, or cost. This evaluation shall bridge survey and geotechnical findings and address elements such as drainage patterns, soil stability, utilities, and operational constraints.
Red Bluff Municipal Airport
Attachment A – Scope of Services 7
4. Project Layout Evaluation. The Consultant shall review the proposed layout for consistency with the approved ALP and related documents. Tasks include verifying existing ALP data, reviewing record drawings, evaluating aircraft traffic mix for FAARFIELD design.
5. Local Conditions Assessment. The Consultant shall evaluate local material sources, surface and subsurface drainage conditions, and pavement strength data to confirm design assumptions. The Consultant shall review available utility and electrical infrastructure information, conduct one (1) site visit with the Project Manager to confirm field conditions, and verify that design parameters align with current FAA and code requirements.
6. Preliminary Construction Safety and Phasing Plan (CSPP). The Consultant shall prepare a Preliminary CSPP identifying phasing, access routes, work areas, and anticipated operational impacts. The Consultant shall coordinate with the FAA Program Manager and applicable FAA Lines of Business (LOBs) to address safety-critical areas and potential conflicts with aircraft operations. The draft CSPP shall be submitted at approximately 30% design and refined near 95% completion prior to advertisement.
7. Engineering Design Report (EDR). The Consultant shall prepare a draft EDR, in accordance with FAA guidance, summarizing survey and geotechnical findings, environmental considerations, modification of standards (if any), and the preliminary opinion of probable construction cost. The EDR shall be distributed to all relevant parties for review and concurrence before proceeding to Final Design.
8. Preliminary Construction Plans 90%. The Consultant shall prepare a preliminary (30%) plan set, in accordance with applicable FAA standards, depicting the proposed improvements. The submittal shall include the following drawing categories, as applicable:
DESCRIPTION SHEET COUNT
Cover Sheet 1
Symbol Legend, Abbreviations & Notes 1
Site Plan & Survey Control 1
Demo Plan/Removal Plan 1
Plan, Profile, and Geometric Layout 1
Grading and Drainage 5
Civil Details 2
Utilities 2
Marking Plan & Details 2
Lighting, Signs, and NAVAIDS 1
Electrical 1
Seeding & Erosion Control 1
Cross Sections (100’ Stations) 3
Subconsultants (Elec, Arch, etc.) 1
Construction Safety & Phasing Plan 2
TOTAL SHEET COUNT 25
9. Preliminary Bidding Documents. The Consultant shall prepare the preliminary bidding documents in accordance with applicable FAA standards. The package shall include, as appropriate:
✈ Invitation for Bids
✈ Instructions to Bidders
✈ Proposal
Red Bluff Municipal Airport
Attachment A – Scope of Services 8
✈ Construction Contract Agreement
✈ Performance and Payment Bonds
✈ General and Supplementary Provisions
✈ Federal Contract Provisions
✈ Equal Employment Opportunity Clauses
✈ Disadvantaged Business Enterprise (DBE) Guidance and Forms ✈ Buy American Requirements
✈ Wage Rate Determinations
✈ Safety Plan Compliance Document
✈ Notice of Award
✈ Final Review and Acceptance Document
✈ Applicable State or Local Requirements
Preparation shall include coordination with the Sponsor regarding advertisement location, bid opening procedures, and schedule.
10. Preliminary Technical Specifications. The Consultant shall assemble preliminary technical specifications for the proposed work in conformance with FAA Standard Specifications (AC 150/5370-10H, current edition).
Special provisions shall be prepared as needed for materials or work items not covered by standard FAA specifications.
The standard specifications to be utilized may include the following items:
Item C-100 Contractor Quality Control Program
Item C-105 Mobilization
Item C-110 PWL Calculation
Item P-101 Preparation/Removal of Existing Pavements
Item P-152 Excavation and Embankment
Item P-208 Crushed Aggregate Base Course
Item P-401 Plant Mix Bituminous Pavement
Item P-501 Cement Concrete Pavement
Item P-608 Emulsified Asphalt Seal Coat
Item P-610 Concrete for Miscellaneous Structures
Item P-620 Runway and Taxiway Marking
Item D-701 Pipe for Storm Drains and Culverts
Item D-751 Manholes, Catch Basins, Inlets and Inspection Holes Item L-108 Underground Power Cable for Airports
Item L-110 Underground Electrical Duct Banks and Conduits Item L-125 Installation of Airport Lighting Systems
11. Preliminary Special Provisions. The Consultant shall prepare project-specific Special Provisions addressing requirements beyond those covered by general or technical specifications, such as:
✈ Work Schedule and Project Phasing
✈ Pre-Construction Conference
✈ Utilities
✈ Permits, Taxes, and Compliance with Laws
✈ Haul Roads
✈ Airport Security
✈ Closure of Air Operations Area
✈ Accident Prevention
Red Bluff Municipal Airport
Attachment A – Scope of Services 9
✈ Standard of Care/Warranty
✈ CSPP Violation Penalties
✈ Stormwater Discharge Permit
✈ Safety
✈ FAA Advisory Circulars
✈ Contractor’s Affidavit
12. Modification of Standards (MOS). Not included in this Scope of Services.
13. Preliminary Opinion of Probable Construction Cost (OPCC) and Schedule. The Consultant shall prepare and submit a preliminary OPCC based on 30% design using current bid data and supplier input. A preliminary construction schedule shall be developed reflecting phasing, sequencing, and expected production rates for major work items.
14. Conduct Internal Preliminary Design Review. The Consultant shall conduct an internal review of the Preliminary Design set in accordance with PMQCMP.
15. Solicit Sponsor and Agency Preliminary Design Review. The Consultant shall submit the preliminary construction plans, technical specifications, contract documents, and special provisions to the Sponsor, FAA, and State Aeronautics for review. The Consultant shall solicit and coordinate review comments from each agency.
16. Topographic Survey. The Topographic Survey shall include all activities necessary to compile, verify, and produce accurate existing-conditions base mapping for use in design. Work under this phase shall include the review of available data, field surveying, verification of horizontal and vertical control, development of a digital terrain model (DTM), and coordination with the Sponsor, FAA, and applicable agencies. Survey efforts shall be performed in accordance with FAA design guidance and shall provide the basis for design.
Review Existing Data. Consultant shall compile and review existing as-built plans, prior survey data, utility records, and other available information to establish survey limits and define required field activities. The Consultant shall provide all relevant existing survey control data to the survey subconsultant for use during the field surveying.
Field Work and Coordination. The Surveyor will perform all tasks associated with collecting the field data necessary for the topographic survey and carrying out all required field work. The Consultant shall coordinate the subconsultant’s field work with the Sponsor, including assisting with development of the survey schedule, arranging airfield access, and ensuring safe coordination with Airport Operations.
Survey Data Conversion. The survey consultant shall provide all collected field data to the Consultant.
The Consultant shall input raw data into the CAD basemap, organize features into standard design layers, verify the survey’s horizontal and vertical control ties, and confirm consistency with surrounding datasets.
The Consultant shall prepare a digital terrain model (DTM) and/ or a 3D contour surface representing existing ground elevations, pavement features, drainage elements, airfield equipment, and other relevant items to support grading, drainage, pavement, and design development.
17. Geotechnical Investigation. The Geotechnical Investigation Phase shall include collecting, evaluating, and analyzing soil and subgrade information to support pavement, drainage, and foundation design in accordance with FAA AC 150/5320-6G. Work includes reviewing existing data, coordinating field and laboratory testing, assessing soil strength and material characteristics, and developing design parameters and stabilization recommendations.
Red Bluff Municipal Airport
Attachment A – Scope of Services 10
Review Existing Data. The Consultant shall compile and review existing geotechnical information, including prior borings, laboratory test results, field observations, and other available data, to identify potential subsurface conditions and refine the investigation scope. The Consultant shall provide all relevant existing data to the geotechnical subconsultant.
Field Work Coordination. The Consultant shall retain a qualified geotechnical subconsultant to perform subsurface investigations and laboratory testing. The Consultant shall coordinate the subconsultant’s field activities with the Sponsor, including development of the drilling schedule, airfield access coordination, and on-site safety considerations. The Project Engineer/RPR will be on-site for two (2) days to assist with field coordination and observe subsurface exploration activities.
Field Work and Laboratory Testing. The Geotechnical subconsultant shall perform all required field work and laboratory testing associated with this geotechnical investigation. They will provide the Consultant with a final report including results of the field and laboratory testing, a summary of all findings, and recommendations relevant to the project design.
Geotechnical Data Analysis. The Consultant shall review the geotechnical subconsultant’s report, identify pertinent findings that may influence project design, and determine soil strength parameters required for design tasks. The Consultant shall incorporate applicable geotechnical recommendations into the preliminary and final design, including subgrade treatment, stabilization requirements, and pavement design.
Pavement Design Using Geotechnical Data.
The Consultant shall analyze geotechnical data and process the results to develop design conclusions and pavement input values, incorporating results into the preliminary design.
18. Environmental Documentation (NEPA). Not Applicable – this project has been previously approved.
III. FINAL DESIGN
The Final Design Phase shall advance the Project to full construction readiness, producing complete, coordinated bidding documents in accordance with applicable FAA Advisory Circulars, current FAA Airports guidance and Sponsor requirements. This phase shall incorporate all comments from the preliminary design review and provide clearly defined construction requirements suitable for bidding under applicable procurement procedures. The Consultant shall coordinate closely with the Sponsor, FAA, Caltrans Aeronautics, and other applicable agencies to ensure regulatory compliance, constructability, and minimal disruption to airport operations.
1. Incorporate Preliminary Design Comments. The Consultant shall review and incorporate all comments received during the preliminary design phase and respond as necessary to requests for clarification or supplemental information from the Sponsor, FAA, Caltrans Aeronautics, and other reviewing entities.
2. Conduct Design Coordination Meetings. The Consultant shall conduct two (2) in-person meetings with the Sponsor and one (1) virtual meeting with the FAA, Caltrans Aeronautics, and other applicable agencies to coordinate certain aspects of the design. All meetings shall be attended by the Project Manager and Lead Design Engineer.
3. Prepare [95%] Design Submittal. The Consultant shall advance the design to [95]% completion, and submit plans, technical specifications, and draft bidding documents for Sponsor and FAA review. The submittal shall include updated quantities, the Engineer’s Opinion of Probable Construction Cost, and the draft CSPP. The Consultant shall provide a written summary of review comments and responses.
Red Bluff Municipal Airport
Attachment A – Scope of Services 11
4. Conduct Internal 95% Design Review. The Consultant shall conduct an internal review of the [95%] Design submittal in accordance with the PMQCMP (or the Consultant’s established QA/QC procedures).
5. Solicit Sponsor and Agency 95% Design Review. The Consultant shall submit the [95%] Design construction plans, technical specifications, contract documents, and special provisions to the Sponsor, FAA, and State Aeronautics for review. The Consultant shall solicit and coordinate all review comments received from the reviewing agencies in preparation for finalization of the bid-ready documents.
6. Conduct Final Design Review Meeting. The Consultant shall conduct a final design review meeting to review all outstanding comments from the Sponsor, FAA, Caltrans Aeronautics, and other applicable agencies. The meeting will be held in person at the airport and attended by the Sponsor, the Consultant’s Project Manager and Project Engineer. Representatives from FAA and State Aeronautics shall be invited to participate either via video conference. A concurrent site inspection shall be performed to verify the project limits, existing conditions, and assess constructability.
7. Update Engineering Design Report. The Consultant shall prepare and submit the Engineering Design Report documenting final design decisions, pavement and drainage analyses, project schedule, and cost estimate(s). The report shall be revised to incorporate all Sponsor, FAA, Caltrans Aeronautics, review comments in accordance with current FAA guidance.
8. Finalize Construction Safety and Phasing Plan (CSPP). The Consultant shall finalize the CSPP to define airside traffic control measures, safety procedures, and phasing necessary for safe construction operations.
The Consultant shall submit the final CSPP through the FAA OE/AAA website or directly to the FAA Project Manager for review and acceptance in accordance with regional requirements.
9. Quantities and Engineer’s Estimate. The Consultant shall calculate final quantities and prepare the Engineer’s Opinion of Probable Construction Cost based on approved bid items, current bid data, supplier quotes, and industry cost references. Bid alternates shall be identified, if applicable, to allow funding flexibility under FAA AIP or State programs (BIL funding).
10. Conduct Internal Final Review. The Consultant shall conduct a comprehensive internal quality assurance review of all plans, specifications, and bidding documents following the Final Design Review Meeting and prior to final submittal. This task does not require an additional site visit, as field conditions will have been verified during the Final Design Review Meeting.
11. Prepare and Submit Final Plans, Specifications, and Bidding Documents. The Consultant shall prepare and submit final (100%) plans, specifications, and bidding documents incorporating all review comments from the Sponsor, FAA, and other applicable agencies. The final package shall be signed and sealed by a Professional Engineer licensed in the State and submitted electronically and in hard copy as required.
Grant Closeout Assistance
1. Final Reimbursement Request. The Consultant shall verify final grant item values and prepare the final outlay request and associated acceptance forms needed to coordinate final reimbursement with the Sponsor, FAA, and Caltrans Aeronautics.
2. Grant Closeout Report and Certifications. The Consultant shall compile and submit all documentation required for the Grant Closeout Report, including certifications, testing summaries, and relevant correspondence. The Consultant shall also assist the Sponsor in completing all required closeout forms, including the SF-425, SF-271, final acceptance letter, and other documentation necessary for AIP grant Red Bluff Municipal Airport
Attachment A – Scope of Services 12
closure. Upon approval, the Consultant shall provide copies of the completed closeout package to the Sponsor, FAA, and applicable agencies.
3. Airport Exhibit Updates. When applicable, the Consultant shall update the Airport Layout Plan, Part 139 Certification Manual Exhibits, and Airport Facilities Diagram to reflect as-built conditions, including any revisions to flight-critical or AGIS-related data. Updated exhibits shall be submitted to the Sponsor and applicable agencies.
4. Project File Compilation. The Consultant shall assemble all final project documentation—including correspondence, test results, wage interviews, certifications, and photographic records—into a complete electronic closeout package for transmittal to the Sponsor and archival by the appropriate agencies.
VII. ADDITIONAL SERVICES
Additional Services shall include tasks that are not considered Basic Services but are necessary for completion of the project. When such services are required and not provided in-house, the Consultant shall retain qualified subconsultants under the Consultant’s direction. The following activities are anticipated under Additional Services for this project.
Subconsultant Services
Red Bluff Municipal Airport
Attachment B – Project Sketch 13
ATTACHMENT B- PROJECT SKETCH
TSA TSA
TSA
TOFA
TOFA TSA
480 W. PARK DRIVE
SUITE 201GRAND JUNCTION, COLORADO 81505
PHONE: 970.212.3332
www.LJA.com
RED BLUFF MUNICIPAL AIRPORT
(RBL)
RED BLUF, COLORADO
HELICOPTER PARKING EXHIBIT
0 SCALE IN FEET
40 80
42'
20'
PARKING FOR
CH-47
TAXIWAY A
TAXIWAY C
10,000 S.Y.
Red Bluff Municipal Airport
Attachment C – Standard Rate Schedule 14
ATTACHMENT C
STANDARD RATE SCHEDULE
2026
Personnel Rates
Engineering Lead ........................................................................................................................... $310 / hour Sr. Project Manager........................................................................................................................ $290 / hour Project Manager .............................................................................................................................. $260 / hour Geotechnical Engineer .................................................................................................................. $200 / hour Sr. Electrical Engineer .................................................................................................................... $260 / hour Electrical Engineer .......................................................................................................................... $210 / hour Sr. Airport Engineer ........................................................................................................................ $240 / hour Airport Engineer ............................................................................................................................. $210 / hour Sr. Airport Design Engineer ........................................................................................................ $200 / hour Airport Design Engineer ............................................................................................................... $185 / hour Engineer-in-Training (EIT) ............................................................................................................ $150 / hour Sr. Airport CADD Designer .......................................................................................................... $230 / hour Airport CADD Designer ................................................................................................................ $150 / hour Sr. Project Coordinator ................................................................................................................. $150 / hour Project Coordinator ....................................................................................................................... $125 / hour Communications / PR / Social Media ..................................................................................... $125 / hour Client Manager ................................................................................................................................ $150 / hour Planning Lead ................................................................................................................................... $270 / hour Sr. Airport Planner .......................................................................................................................... $240 / hour Airport Planner ............................................................................................................................... $200 / hour Sr. Resident Project Representative ......................................................................................... $240 / hour Resident Project Representative .............................................................................................. $210 / hour Travel Expenses
Company or Personal Vehicle .................................................................................................. IRS Rate Per Mile Personal Aircraft ............................................................................................................................ IRS Rate Per Statute Mile Air Travel and/or Vehicle Rental ............................................................................................. Cost Plus 15% Travel (Lodging)............................................................................................................................. Cost Travel (Sustenance and Incidentals) ...................................................................................... Per Diem Rates (GSA) Subconsultants and Special Services
Consulting Services, Survey, and Testing Services ............................................................ Cost Plus 10% UAS Services .................................................................................................................................... $160 / hour Red Bluff Municipal Airport
Attachment D – Fee Breakdown 15
ATTACHMENT D- FEE BREAKDOWN
Red Bluff Municipal Airport | Red Bluff, CA Apron Expansion Design Project City of Red Bluff, CA AIP No. 3-06-0193-022-2026
LJA Aviation No. 8394-2601
SUMMARY
Proposed Fee Independent Fee Analysis Negotiated Fee
I PROJECT MANAGEMENT AND COORDINATION (TASK 1) $16,100.00 II PRELIMINARY DESIGN (TASK 1) $39,900.00
Topographic Survey $15,400.00Geotechnical Investigation $48,400.00 III FINAL DESIGN (TASK 1) $15,000.00
VI PROJECT CLOSEOUT (TASK 1) $4,400.00
ADDITIONAL SERVICES
TOTAL ENGINEERING SERVICES $139,200.00 $0.00 $0.00
DETAILED ENGINEERING FEE ESTIMATE September 22, 2026
Red Bluff Municipal Airport | Red Bluff, CA Apron Expansion Design Project City of Red Bluff, CA AIP No. 3-06-0193-022-2026
DETAILED ENGINEERING FEE ESTIMATE September 22, 2026 LJA Aviation No. 8394-2601 I. PROJECT MANAGEMENT AND COORDINATION (TASK 1)
Engineering Lead Project Manager Airport Engineer Airport Design Engineer Sr. Airport CADD Designer Airport CADD Designer Project Coordinator Estimated Hours $310.00 $260.00 $210.00 $185.00 $230.00 $150.00 $125.00 $0.00 1 Prepare Project Detailed Scope of Services and Review 2 6 1 Pre-Design Conference 1 1 1 1 1
2 Fee Development and Negotiation 4 13 Subconsultant Coordination 84 Independent Fee Estimate (IFE) Preparation5 Task Order Execution 16 Project Management 12 2 107 Invoicing and Grant Drawdown 2 58 Project Budget Setup 2 29 Project Management and Quality Control Plan (PMQCP) 2 10 Preliminary Grant Applications 1 411 Disadvantaged Business Enterprise (DBE) Program Coordination 812 Title VI Grant Requirements Assistance 2 2 39 3 1 1 0 34 0
$620.00 $10,140.00 $630.00 $185.00 $230.00 $0.00 $4,250.00 $0.00 Cost
Reimbursables Summary
Meals and Incidental Expenses Per Diem 0 Day(s) $68.00 per day $0.00Lodging Per Diem 0 Day(s) $200.00 per day $0.00Vehicle Rental 0 Day(s) $161.00 per day $0.00Company or Personal Vehicle Mileage 0 Miles $0.725 per mile $0.00Personal Aircraft Mileage 0 SM $1.75 per SM $0.00Air Travel 0 Trip(s) $1,150.00 per trip $0.00Misc Expenses Cost $0.00 Cost $0.00 Total Project Management and Coordination Tasks $16,055.00 Rounded Total $16,100.00
Total Rate
Total Hours Cost Summary
$2,305.00$1,010.00$1,165.00$2,080.00
$0.00
$260.00
$4,790.00$1,145.00
$770.00$520.00$760.00
955801
24 742582
$1,000.00
$0.00
80 $16,055.00
$250.00
Red Bluff Municipal Airport | Red Bluff, CA Apron Expansion Design Project City of Red Bluff, CA AIP No. 3-06-0193-022-2026
DETAILED ENGINEERING FEE ESTIMATE September 22, 2026 LJA Aviation No. 8394-2601 II. PRELIMINARY DESIGN (TASK 1)
Engineering Lead Project Manager Airport Engineer Airport Design Engineer Sr. Airport CADD Designer Airport CADD Designer Project Coordinator Estimated Hours $310.00 $260.00 $210.00 $185.00 $230.00 $150.00 $125.00 $0.00 1 Internal Kickoff Meeting 1 1 1 1 1 12 Pavement Design 2 4 13 Project Development and Site Evaluation 1 4 84 Project Layout Evaluation 1 1 2 4 4 45 Local Conditions Assessment 246 Preliminary Construction Safety and Phasing Plan (CSPP) 1 2 2 87 Engineering Design Report (EDR) 1 2 88 Preliminary Construction Plans 90% 50 9 Preliminary Bidding Documents 1 2 8
10 Preliminary Technical Specifications 1 2 811 Preliminary Special Provisions 1 2 812 Modification of Standards (MOS) 1 2 813 Preliminary Opinion of Probable Construction Cost (OPCC) and Schedule 1 4 2 2 214 Conduct Internal Preliminary Design Review 1 1 115 Solicit Sponsor and Agency Preliminary Design Review 1 1 16 Topographic Survey (See Additional Services for Cost)17 Geotechnical Investigation (See Additional Services for Cost) 3 38 29 26 13 56 35 0
$930.00 $9,880.00 $6,090.00 $4,810.00 $2,990.00 $8,400.00 $4,375.00 $0.00 Cost
Reimbursables Summary
Meals and Incidental Expenses Per Diem 3 3 Day(s) $68.00 per day $204.00Lodging Per Diem 3 3 Day(s) $200.00 per day $600.00Vehicle Rental 3 3 Day(s) $161.00 per day $483.00Company or Personal Vehicle Mileage 0 Miles $0.725 per mile $0.00Personal Aircraft Mileage 0 SM $1.75 per SM $0.00Air Travel 1 1 Trip(s) $1,150.00 per trip $1,150.00Misc Expenses Cost $0.00 Cost $0.00 Total Preliminary Design Tasks: $39,912.00
Rounded Total $39,900.00
Rate
Total Hours Cost Summary
6 $1,320.007 $1,545.00
13 $2,580.0016 $3,250.0024 $6,240.0013 $2,890.001111 $1,680.0011 $1,680.0011 $1,680.0011 $1,680.0011 $2,020.00 3 $780.002 $470.00
200 $37,475.00
Total
$2,160.00
50 $7,500.00
$2,437.00
Red Bluff Municipal Airport | Red Bluff, CA Apron Expansion Design Project City of Red Bluff, CA AIP No. 3-06-0193-022-2026
DETAILED ENGINEERING FEE ESTIMATE September 22, 2026 LJA Aviation No. 8394-2601 III. FINAL DESIGN (TASK 1)
Engineering Lead Project Manager Airport Engineer Airport Design Engineer Sr. Airport CADD Designer Airport CADD Designer Project Coordinator Estimated Hours $310.00 $260.00 $210.00 $185.00 $230.00 $150.00 $125.00 $0.00 1 Incorporate Preliminary Design Comments 1 2 2 4 2 8 42 Conduct Design Coordination Meetings 1 1 1 1 1 1 12 Prepare Design Submittal Design Submittal 95% 1 1 1 204 Conduct Internal Design Review 95% 1 1 45 Solicit Sponsor and Agency Design Review. 95% 1 16 Conduct Final Design Review Meeting 1 17 Update Engineering Design Report 1 28 Finalize Construction Safety and Phasing Plan (CSPP) 1 49 Quantities and Engineer’s Estimate 1 1 1 10 Conduct Internal Final Review 1 211 Prepare and Submit Final Plans, Specifications, and Bidding Documents 1 2 6 12 6 9 3 37 7 0
$1,860.00 $3,120.00 $1,260.00 $1,665.00 $690.00 $5,550.00 $875.00 $0.00 Cost
Reimbursables Summary
Meals and Incidental Expenses Per Diem 0 Day(s) $68.00 per day $0.00Lodging Per Diem 0 Day(s) $200.00 per day $0.00Vehicle Rental 0 Day(s) $161.00 per day $0.00Company or Personal Vehicle Mileage 0 Miles $0.725 per mile $0.00Personal Aircraft Mileage 0 SM $1.75 per SM $0.00Air Travel 0 Trip(s) $1,150.00 per trip $0.00Misc Expenses Cost $0.00 Cost $0.00 Total Final Design Tasks: $15,020.00
Rounded Total $15,000.00
$3,780.00
6 $785.00
$1,170.00
2 $570.00
23 Total Hours Cost Summary
23 $4,150.00
7 $1,470.002 $470.003 $630.0053 $655.003 $830.003 $510.00 80 $15,020.00
Total Rate
$0.00
Red Bluff Municipal Airport | Red Bluff, CA Apron Expansion Design Project City of Red Bluff, CA AIP No. 3-06-0193-022-2026
DETAILED ENGINEERING FEE ESTIMATE September 22, 2026 LJA Aviation No. 8394-2601 $0.00
VI. PROJECT CLOSEOUT AND FINAL INSPECTION (TASK 1)
Project Manager Airport Engineer Airport Design Engineer Sr. Airport CADD Designer Airport CADD Designer Resident Project Representative Project Coordinator Estimated Hours $260.00 $210.00 $185.00 $230.00 $150.00 $210.00 $125.00 $0.00Grant Closeout Assistance 1 Final Reimbursement Request 12 Grant Closeout Report and Certifications 4 8 83 Airport Exhibit Updates 24 Project File Compilation 2 4 8 0 0 4 0 9 0
$1,040.00 $1,680.00 $0.00 $0.00 $600.00 $0.00 $1,125.00 $0.00 Cost
Reimbursables Summary
Meals and Incidental Expenses Per Diem 0 Day(s) $68.00 per day $0.00Lodging Per Diem 0 Day(s) $200.00 per day $0.00Vehicle Rental 0 Day(s) $161.00 per day $0.00Company or Personal Vehicle Mileage 0 Miles $0.725 per mile $0.00Personal Aircraft Mileage 0 SM $1.75 per SM $0.00Air Travel 0 Trip(s) $1,150.00 per trip $0.00Misc Expenses Cost $0.00 Cost $0.00 Total Project Closeout and Final Inspection Tasks: $4,445.00 $4,400.00
$300.00
Rounded Total
Total Hours Cost Summary
Rounded Total
20 $3,720.00
2 23 $4,445.00
Total Rate
$0.00
$300.00
1 $125.00
Red Bluff Municipal Airport | Red Bluff, CA Apron Expansion Design Project City of Red Bluff, CA AIP No. 3-06-0193-022-2026
DETAILED ENGINEERING FEE ESTIMATE September 22, 2026 LJA Aviation No. 8394-2601 ADDITIONAL SERVICES (TASK 1)
Cost Cost 10% Fee
Topographical Survey $14,000.00 $1,400.00Geotechnical Investigation $44,000.00 $4,400.00 Total Additional Services Tasks: $63,800.00
Rounded Total $63,800.00
Cost Summary
$48,400.00$15,400.00