Redding City Council
September 20, 2022

Agenda
Regular Meeting
Redding City Council
Council Chambers (Doors open 30 minutes prior)
777 Cypress Avenue
Redding, CA
September 20, 2022
6:00 PM
The City Council Chambers are fully open to the public in compliance with current guidelines from the California Department of Public Health regarding indoor meetings.

1. CALL TO ORDER - MAYOR KRISTEN SCHREDER
A. Pledge of Allegiance
B. Invocation - Amarjit Singh, The Sikh Centre
C. Roll Call

2. PRESENTATIONS
2A. Presentation by Shasta County Sheriff Michael L. Johnson and Assistant County Executive Officer Eric Magrini providing a status update regarding the new jail for the County of Shasta.

3. PUBLIC COMMENT - for non-agendized matters within the city’s jurisdiction.

PURSUANT TO THE BROWN ACT, CITY COUNCIL CANNOT TAKE ACTION ON PUBLIC

COMMENT ITEMS
The City Council will allocate up to a maximum of three minutes per speaker for 30 minutes total, at the beginning of the meeting for Public Comment for non-agendized matters within the City’s jurisdiction.

The Mayor will determine the order of the speakers. If 30 minutes is not adequate to accommodate all of the individuals who have submitted a Speaker Request Form to the City Clerk, the Council will trail this item to the end of the open session agenda. The remaining speakers will address the City Council at that time.

If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, please fill out a blue Speaker Request Form, located in the lighted alcoves at the back of the Council Chambers, and submit it to the City Clerk. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports are available on-line at the City’s web site at www.cityofredding.org or in the Public View binder located on the podium at the north side of the Chambers.

PLEASE SILENCE YOUR CELL PHONES. THANK YOU.

Redding City Council September 20, 2022

4. CONSENT CALENDAR
The Consent Calendar contains items considered routine and/or which have been individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calendar, please fill out a Speaker Request Form and submit it to the City Clerk before the Consent Calendar is considered. It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation. 4(a). Approve Minutes: Special Meeting - Closed Session of September 6, 2022 4(b). Accept City of Redding Accounts Payable Register No. 4; and Payroll Register No. 4.

4.1(a). Accept the Redding Tourism Marketing Group 2022-23 Annual Report.

4.6(a). Approve the Personal Services Agreement (Agreement) with the Shasta County Probation Department to allocate $68,000 in funding for six months, to the City of Redding, for providing enhanced programs and services at the Martin Luther King, Jr. Center; and authorize the City Manager to sign all documents necessary to execute the Agreement, implement the program, and appropriate funds.

4.8(a). Approve and authorize the following actions for the City of Redding Fire Department:
(1) Accept Federal Emergency Management Agency’s, Assistance to Firefighters Grant funds in the amount of $52,650; and
(2) Adopt Resolution approving and adopting the 60th Amendment to Budget Resolution No. 2021-078 appropriating funds for base station radios for Fiscal Year 2022-23.

4.9(a). Approve the Integrated Public Safety Memorandum of Understanding (MOU) between the City of Redding, the City of Anderson, the County of Shasta, and the Shasta Area Safety Communications Agency (SHASCOM) for a five-year period, effective on the date of the last signatory to the MOU; and authorize the Mayor to execute the MOU on behalf of the City of Redding.

4.9(b). Accept a grant from the California Office of Traffic Safety in the amount of $148,000 to fund overtime, training, and minor equipment to increase traffic safety enforcement for the Redding Police Department; and adopt Resolution approving and adopting the 61st Amendment to City Budget Resolution No. 2021-078 appropriating said funds.

4.9(c). Accept the donation and transfer of a Jetcraft river boat from the Shasta County Fire Department to the Redding Police Department for patrols along the Sacramento River within the City of Redding limits.

Redding City Council September 20, 2022

4.11(a). Accept an update regarding the City of Redding’s COVID-19 Economic Stimulus Package projects.

4.11(b). Authorize the following actions relative to Request for Proposals (RFP) No. 5278, to provide engineering and environmental services for the Victor and Cypress Avenues Active Transportation Project:
(1) Award the Consultant and Professional Services Contract (Contract) to GHD, Inc., in an amount not to exceed $1,707,992.29;
(2) Authorize the Mayor to execute the Contract with GHD, Inc.; and (3) Authorize the City Manager to approve Contract amendments not to exceed $100,000.

4.11(c). Approve the sole source acquisition of Grizzly Crane components from Crane Equipment Manufacturing Corporation (Crane Equipment) in an amount not-toexceed $97,000 for the City of Redding Solid Waste Utility; and adopt Resolution approving and adopting the 59th Amendment to City Budget Resolution No. 2021-078 appropriating funds for the purchase.

4.11(d). Authorize the following actions relative to Bid Schedule No. 5306, (Job No. 2651) Pedestrian Crossing Enhancement Project:
(1) Award to Axner Excavating, Inc., in the amount of $927,160; (2) Approve $117,324 to cover the cost of administration and inspection fees and $136,000 for project development costs;
(3) Approve $92,716 to provide construction contingency funding; and (4) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, per Section 15301(c) - Existing Facilities.

RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, APPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.

9. REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,

BOARDS, COMMISSIONS AND COMMITTEES
Assistant City Manager

9.2(a). Consider development of City-wide wildfire mitigation program options, costs and potential funding sources for the City of Redding.

Recommendation:

Authorize the research and development of the City of Redding Wildfire Mitigation Program options to include: vegetation management; Building, Fire, and Subdivision Code changes; calculation of the estimated cost for the various options; and identification of potential program funding.

9.2(b). Oral presentation providing a downtown Redding Block 7 Project progress report.

Recommendation:

Information only.

Redding City Council September 20, 2022

Electric Utility

9.5(c). Consider Redding Electric Utility's Fiscal Year 2021-22 Financial Report, Industry Activities Update, and Power Content Label.

Recommendation:

Accept Redding Electric Utility’s Fiscal Year 2021-22 Financial Report, Industry Activities Update, and Power Content Label.

Community Services

9.6(a). Oral report regarding the 2022 Community Creek Clean-Up to be held on October 1, 2022, at the Nur Pon Open Space.

Recommendation:

Information only.

Finance

9.10(a). Consider City of Redding Mid Cycle Budget Review for Fiscal Year Ending 2022 and 2023 and Resolution approving adjustments.

Recommendation:

Accept the Year End Budget Report for the City of Redding; and adopt Resolution approving and adopting the 62nd Amendment to City Budget Resolution No. 2021- 078 increasing appropriations by $2,409,130 for fiscal year 2021-22 and $7,810,050 for fiscal year 2022-23.

City Attorney

9.14(a). Consider Report of the City Attorney regarding the ruling of the Shasta Superior Court (Court) in Redding Rancheria v. City of Redding litigation.

Recommendation:

Accept the Report of the City Attorney relative to the ruling made by the Court in Redding Rancheria v. City of Redding (Shasta County Case No. 195500).

City Attorney

9.14(b). Consider Resolution to rescind two Resolutions previously adopted in 2020.

Recommendation:

Adopt Resolution to rescind Resolution Nos. 2020-055 and 2020-057 in compliance with a Court order issued on May 17, 2022, in Redding Rancheria v. City of Redding (Shasta County Case No. 195500); and direct the City Attorney to undertake all necessary actions to report the adoption of the proposed resolution to the Shasta County Superior Court.

Redding City Council September 20, 2022

11. COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
[A-050-060]
Information Only

12. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS

FOR FUTURE CITY COUNCIL MEETINGS

13. ADJOURNMENT
Pursuant to the Brown Act, non-confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspection during normal business hours at the Office of the City Clerk, 3rd Floor, City Hall, 777 Cypress Avenue, Redding, California.

City Council Meetings will be televised live on Shasta Community Access Channels via Charter/Spectrum Cable channel 181, and will be rerun on Thursday at 12:30 p.m. during the week in which the meeting is held. Additionally, the meeting can be viewed online at the following: http://scac.cablecast.tv:8080/CablecastPublicSite/watch/4?channel=1. Video of the City Council meetings can also be viewed on the City’s web site at http://www.cityofredding.org/. Open the City’s meetings and agendas portal; Click on tab named "Meetings Videos" and select Redding City Council under “Available Archives 2022” select the desired date, then click on “video” to view the meeting.

In compliance with Title II of the Americans with Disabilities Act, the City of Redding will make available to persons with disabilities modifications or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needing assistance should contact the Redding City Clerk by telephone at (530) 225-4447 or in person, or by mail at 777 Cypress Avenue, 3rd Floor, Redding, California 96001 at least three (3) working days in advance.

The City of Redding will ensure that no person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any of its projects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, regardless of their citizenship status, are covered under this regulation.

Questions, complaints, or requests for accommodations or additional information may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Personnel Dept., Redding, California 96001, Phone (530) 225-4065.

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Presentation by Shasta County Sheriff Michael L. Johnson and Assistant County Executive Officer Eric Magrini providing a status update regarding the new jail for the County of Shasta.

MEETING DATE: September 20, 2022
ITEM NO. 2A
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 2A--Presentation by County of Shasta providing status update regarding new County Jail.

Barry Tippin, City Manager
Packet Pg. 6

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve Minutes: Special Meeting - Closed Session of September 6, 2022.

Attachments
Unofficial Minutes - September 6, 2022 - Special Meeting - Closed Session MEETING DATE: September 20, 2022
ITEM NO. 4(a)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 4(a)--Approve City Council Minutes.

Pamela Mize, City Clerk
Packet Pg. 7
108
09/06/2022
REVISED 09/20/22 9:25 A.M. - SWAPPED ACTIONS RE: ITEMS 3A & 3D Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
September 6, 2022, 5:15 PM

The City Council Chambers are fully open to the public in compliance with current guidelines from the California Department of Public Health regarding indoor meetings.

The meeting was called to order by Mayor Kristen Schreder with the following Council Members present: Michael Dacquisto and Julie Winter. Council Member Mark Mezzano participated telephonically and Council Member Erin Resner was absent.

Also present were: City Manager Barry Tippin, Assistant City Manager Sheri DeMaagd, Assistant City Manager Steve Bade, City Attorney Barry DeWalt, and Executive Assistant Luisa Klapperich called the roll prior to leaving the Closed Session meeting.

PUBLIC COMMENT
Mayor Schreder determined that no one present wished to address the items agendized for Closed Session.

CLOSED SESSION
At the hour of 5:15 p.m., Mayor Schreder opened the Special Meeting and announced that the Council would adjourn to Closed Session.
3A. Closed Session pursuant to California Government Code Section 54956.9(d)(1):

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Lang v. City of Redding, et al.; Shasta County Superior Court Case No. 193947 The City Council approved, by a 4-0 vote, to authorize the City Attorney to engage in activity to cause the reconveyance of the property at issue in the litigation, subject to the approval by the Shasta County Superior Court. The property conveyed by the City of Redding (City) to Shasta Land Holdings (SLH) will be returned to the City in exchange for the return of the purchase price to SLH.

Pursuant to Government Code section 54957.1(a), the City Council took no reportable action on this item.
3B. Closed Session pursuant to California Government Code Section 54957.6:

CONFERENCE WITH LABOR NEGOTIATOR
Designated Agency Representative: Personnel Director DeMaagd Employee Organizations:

1. Local 1934 of International Association of Fire Fighters

2. International Brotherhood of Electrical Workers AFL-CIO - Electric Employees

3. International Brotherhood of Electrical Workers AFL-CIO - Maintenance Employees

4. United Public Employees of California – Redding Technical Unit Pursuant to Government Code section 54957.1(a), the City Council took no reportable action on this item.

Packet Pg. 8
Attachment: Unofficial Minutes - September 6, 2022 - Special Meeting - Closed Session (4(a)--Approve City Council Minutes) 109
09/06/2022
3C. Closed Session pursuant to California Government Code Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property Location: 7575 Platinum Way; Assessor’s Parcel No. 050-500-026 Agency Negotiator: Public Works Director Aukland
Negotiating Parties: City of Redding and JF Shea Company Under Negotiation: Price and Terms
Pursuant to Government Code section 54957.1(a), the City Council took no reportable action on this item.
3D. Closed Session pursuant to California Government Code Section 54956.9(d)(1):

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Redding Rancheria v. City of Redding; Shasta County Superior Court Case No. 195500 Pursuant to Government Code section 54957.1(a), the City Council took no reportable action on this item.

The City Council approved, by a 4-0 vote, to authorize the City Attorney to engage in activity to cause the reconveyance of the property at issue in the litigation, subject to the approval by the Shasta County Superior Court. The property conveyed by the City of Redding (City) to Shasta Land Holdings (SLH) will be returned to the City in exchange for the return of the purchase price to SLH.

ADJOURNMENT
There being no further business, Mayor Schreder declared the meeting adjourned at the hour of 6:00 p.m.

APPROVED:
_______________________________
Kristen Schreder, Mayor
ATTEST:
______________________________
Sharlene Tipton, Assistant City Clerk
Packet Pg. 9
Attachment: Unofficial Minutes - September 6, 2022 - Special Meeting - Closed Session (4(a)--Approve City Council Minutes)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept City of Redding Accounts Payable Register No. 4; and Payroll Register No. 4.

Fiscal Impact
There is no fiscal impact to accepting the registers.

Alternative Action
The City Council could choose to not accept the registers and provide direction to staff.

Background/Analysis
Attached are the Accounts Payable and Payroll Registers as follows:

Accounts Payable:
(1) Register Number 4 for the period August 13, 2022 – August 31, 2022, in the amount of $14,432,963.42; and
Payroll:
(1) Register Number 4 for the period August 7, 2022 – August 20, 2022, in the amount of $4,042,114.56.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

MEETING DATE: September 20, 2022
ITEM NO. 4(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4(b)--City of Redding Accounts Payable and Payroll Registers.

Greg Robinett, Finance
Officer
Packet Pg. 10
Report to Redding City Council September 8, 2022
Re: 4(b)--Accounts Payable and Payroll Registers Page 2 Attachments
Accounts Payable Register No. 4 and Payroll Register No. 4 Packet Pg. 11
Packet Pg. 12
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 13
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 14
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 15
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 16
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 17
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 18
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 19
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 20
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 21
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 22
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 23
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 24
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 25
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 26
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 27
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 28
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 29
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 30
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 31
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 32
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 33
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 34
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 35
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 36
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 37
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 38
Attachment: Accounts Payable Register No. 4 and Payroll Register No. 4 (4(b)--Accounts Payable and Payroll Registers)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept the Redding Tourism Marketing Group (RTMG) 2022-23 Annual Report.

Fiscal Impact
There is no fiscal impact for receiving this report.

Background/Analysis
In 2008, lodging property owners in the City of Redding (City) chose to assess themselves two percent of every paid stay to collect additional money to be used for promoting the City with the purpose of increasing overnight stays. These assessment funds were used in conjunction with the City’s transient occupancy taxes (TOT) to support the Redding Tourism Marketing Group (RTMG) in marketing our region.

In 2021, the City opted to change marketing vendors using the TOT funds. The two percent assessment funding continues to go to the RTMG which continues to market our region.

The RTMG follows the Property and Business Improvement District Law of 1994, Streets and Highway Code Section 36650 et seq., and in accordance with this code, is required to provide this annual report to be filed with the City Clerk.

Environmental Review
This is not a project defined under the California Environmental Quality Act and no further action is required.

Council Priority/City Manager Goals
MEETING DATE: September 20, 2022
ITEM NO. 4.1(a)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 4.1(a)--Consider acceptance of the Redding Tourism Marketing Group 2022-23 Annual Report.

Barry Tippin, City Manager
Packet Pg. 39
Report to Redding City Council September 12, 2022
Re: 4.1(a)--Consider Acceptance of the Redding Tourism and Marketing Group 2022-23 Annual Report Page 2
• This agenda item is a routine operational item.

Attachments
^RTMG 2022-2023 Annual Report
Packet Pg. 40
Redding Tourism Marketing Group
2022-2023 Annual Report
Packet Pg. 41
Attachment: ^RTMG 2022-2023 Annual Report (4.1(a)--Consider Acceptance of the Redding Tourism and Marketing Group 2022-23 Annual Contents
Summary Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Mission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 TMBID Revenue Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Choose Redding’s Core Values 1
Improvements/Activities Provided with TMBID Funds ........ 1 Targets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Data Driven Decisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 International . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Collaboration With Visit Redding 3
Short–Term Goals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Long–Term On–Going Goals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 RTMG Board of Directors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Concluding Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Packet Pg. 42
Attachment: ^RTMG 2022-2023 Annual Report (4.1(a)--Consider Acceptance of the Redding Tourism and Marketing Group 2022-23 Annual Summary Background
Choose Redding is the forward-facing brand for
the Redding Tourism Marketing Group (RTMG).

In 2008, Redding’s lodging properties chose to
assess themselves to collect additional money to
be used for promoting Redding with the purpose
of increasing overnight stays. The assessment
funds were used in conjunction with a portion of
Redding’s Transient Occupancy Tax (TOT) to create
a more robust marketing plan under the brand Visit
Redding. The idea was that increased overnight
stays increases city taxes (TOT) and improves
lodging revenue.

In 2021, the City of Redding chose to move the TOT
portion of the marketing model and the brand
Visit Redding to another organization, The Greater
Redding Chamber of Commerce, which means
the RTMG had to create a new brand – and Choose
Redding was born.

Mission
Since Choose Redding’s only funding source is
from Tourism Business Improvement District (TBID)
contributions, the mission must change slightly to
align with State of California TBID laws. This means
funds must benefit those paying into the district.

Funds will be used to launch Choose Redding
as the brand for researching and booking travel
to Redding to access northern California’s “must
experience” undiscovered outdoor recreation with
a friendly authentic culture scene. The approach
for this strategy is for the purpose of increasing
occupancy through a stay-first approach.

TMBID Revenue Detail
The 2022-2023 fiscal year will not see changes in
the percentage of funds allocated to marketing
verses administrative expenses; however, the 15%
allowed reallocation option is being exercised for
the roll over amount. There will be no changes to
the boundaries of the district or the classification of businesses within the district.

The RTMG follows the property and business
improvement district law of 1994, streets and
highway code section 36650 et seq. For the 2022-
2023 fiscal year an estimated $850,000 surplus from
the 2021-2022 budget year is being carried over
into the 2022-2023 year beginning July 1, 2022. With
rollover funds, the estimated marketing budget is
$2.25M.

The assessment
amount is twopercent of shortterm room rentals
(stays of 30 days or
less) with the City of
Redding receiving
a one-percent
collection fee.

All TMBID funds are
spent according
to the TMBID
Management
Development Plan
for the specific
benefit of those who remit such assessments. The
TMBID receives no other funding sources than those
levied from the classification of Redding lodging
properties within the district boundaries used solely
for improvements that meet the State Highway
Code Section 36650 guidelines.

The district is described as lodging properties,
existing and in the future, available for public
occupancy within the Redding City limits as
depicted in the map. In addition, there are no
proposed changes to the method or basis of levying
assessments as compared to the previous year.

Choose Redding’s Core Values
Improvements/Activities Provided
with TMBID Funds
Marketing initiatives offering free experiences
paired with off-season bookings will drive traffic to
the Choose Redding website and funnel revenue to
local lodging and business partners through:

Exceptional
Partnerships
We seek to understand, align, and
then work to exceed the highest
expectations of our partners.

We set high standards for ourselves and
each other and deliver. Every teammate
has the power and responsibility to
make our organization better.

Our success is driven by building
relationships and collaborating within
our team, honoring diverse perspectives
to create innovative solutions.

Our goal is to make transformational
change. Sometimes we will fail, and
we use it to learn and drive forward.

We strive for what is best for our city,
our stakeholders, and our industry.

Always
Accountable
One Team
Constant
Innovation
Dedication
1 Packet Pg. 43
Attachment: ^RTMG 2022-2023 Annual Report (4.1(a)--Consider Acceptance of the Redding Tourism and Marketing Group 2022-23 Annual • Web development and internet marketing
efforts (including social media) to increase
awareness and optimize internet presence to
drive overnight visitation and room sales to
assessed businesses.
• Print ads in magazines and newspapers
targeted at potential visitors to drive overnight
visitation and room sales to assessed businesses.
• Television ads targeted at potential visitors to
drive overnight visitation and room sales to
assessed businesses.
• Radio ads targeted at potential visitors to drive
overnight visitation and room sales to assessed
businesses.
• Video campaigns that would drive room night
sales to assessed businesses.
• Attendance of trade and consumer shows to
promote assessed businesses.
• Sponsorship and promotion of special events
that drive room night sales at assessed
businesses.
• Familiarization tours that would drive room
night sales to assessed businesses.
• International marketing efforts to raise
awareness of Redding as an overnight
destination for the benefit of assessed
businesses.
• Public relations for the benefit of assessed
businesses.
• Preparation, production, and distribution
of collateral promotional materials such as
brochures, flyers and maps that are used by
assessed businesses to provide to visitors to drive
room night sales to assessed businesses.
• Attendance of professional industry conferences
and affiliation events to keep assessed
businesses competitive and current in the
tourism industry.
• Lead generation activities designed to
attract tourists and group events to assessed
businesses.
• Director of Sales and General Manager meetings
to plan and coordinate tourism promotion
efforts for assessed businesses.
• Development and implementation of new
marketing and sales strategies to drive
room night sales at assessed businesses as
opportunities present themselves.
• Work closely with Visit California and Shasta
Cascade to expand the reach of our brand
message.
• Funding operations and training and support of
Visitors Center staff and volunteers.
• Strategic marketing partnerships designed to
increase demand for overnight visitation and
room sales to assessed businesses.
• Education of hospitality staff on service and
available attractions designed to create a
visitor experience that will bring repeat visits to
assessed businesses; and
• Education of lodging business management
and the owners’ association on marketing
strategies best suited to meet assessed
business’s needs.

Specifically, with a concentration on:
• Heavy search engine “push marketing” along
with other web development and digital
marketing efforts (including social media) to
increase awareness and optimize Redding
lodging presence to drive overnight visitation
and room sales to assessed businesses.
• Aggressive push to build an extensive photo and
video library to compliment the Visit Redding
library.
• Develop distinct visual brand style with assets
to differentiate from Visit Redding (focus on
vibrant colors that showcase the good weather
and beauty of the area to differentiate from Visit
Redding’s more vintage style).
• Submit and earn awards and accolades for
Redding properties and Choose Redding.
• Targeting drive markets focusing on Bay Area
and Sacramento.
• Support Visit Redding’s efforts in key fly markets
and markets recognized as a good fit based
upon Datafy information.
• Campaigns promoting free options with
codes exclusive to certain marketing efforts to
track web traffic origination and drive future
decisions,
• A return visitor incentive program to target
those who already booked through Choose
Redding encouraging repeat stays.
• Extensive Social Media push focused on building
followers to create brand recognition and push
traffic to the website with book first messaging.
• Choose Redding E-Newsletter “pull marketing”
strategy will be used in conjunction with other
high volume broad reach and hyper targeted
newsletters to expand the “website deals”
strategy.
• A billboard on Interstate-5 and at the
Sacramento Airport will be used to launch the
new brand.
• Call to action for ads will be “get a free visitors
guide” and “get a free excursion.”
2 Packet Pg. 44
Attachment: ^RTMG 2022-2023 Annual Report (4.1(a)--Consider Acceptance of the Redding Tourism and Marketing Group 2022-23 Annual Targets
Leverage Redding’s positioning as Northern
California’s best undiscovered outdoor adventure
destination to focus outreach efforts on potential
urban travelers within the drive market region
including top cities of Sacramento and San
Francisco. Expanded drive market targets will
include Reno, NV, which is a strong potential
source market for visitors to come “stay and play” in
Redding.

Data Driven Decisions
Pre-COVID marketing strategies were created
from general data collected over several years
because consumer habits and sentiment didn’t
change as fast as it has post COVID. Datafy is a
research company that is giving current customer
data specifically generated for Redding and from
Redding. Data is being analyzed and compared to
Redding’s business from 2019 to 2022. Historical
data along with current analytics generated daily
formulates questions that when answered offer
solid strategies for growth.

Canceled flights, surging airfares, a rental car
shortage, record gas prices, and rising hotel prices
will all play into traveler frustration this summer and beyond. The Consumer Price Index shows airfares
in April were up 33% from last year and 10.6% from
2019. A shortage of available vehicles has driven
rental car prices up 70% compared to 2019. This
type of data helps decide where to look for tourism
business and what message to share.
• Sustainable travel is a strategy that will appeal
to 53.6% of the travel market that usually cares
about making an effort to limit their personal
impact on the environment when traveling.
• Recent travel industry survey results show 47.6%
of travelers tend to prefer “active time” to “down
time” on vacations, which fits with Redding’s
outdoor recreation strategy.

International
Experts believe the international market will
rebound before the meetings market predicated
upon the U.S. Commerce Department’s new
strategy aimed at boosting international tourism by
streamlining the entry process and promoting more
diverse destinations. The strategy sets a goal of 90
million international visitors by 2027, who will spend
an estimated $279 billion annually, topping prepandemic levels.

For this reason, Choose Redding’s strategies will
touch on international business in the first part of
the year and a group strategy will be formulated
over the second part of the year. The office photo
and video library will add assets to target our
English, Spanish, German, and Italian speaking
visitors in the US, Canada, United Kingdom, India,
Mexico, Germany, and Italy.

Collaboration With Visit Redding
• As Visit Redding creates their second-year plan,
Choose Redding will be offering to support
in ventures such as printing, design, and
distribution of various guides and maps.
• Choose Redding is offering to sell Visit Redding
T-shirts in the California Welcome Center.
• Both organizations will inform the other
when they host influencers or travel writers to
minimize duplication and to increase exposure.
• Choose Redding and Visit Redding websites will
link to one another.
• As Visit Redding implements goals of the City of
Redding and both organizations invite visitors
to stay, Choose Redding will work at offering
hospitality while visitors are in market.

Short–Term Goals
• Bring visitation to Redding lodging properties
by promoting add-on packages for shoulder and
off-season stays.
a. As an example for the biking community:
i. Brewery gift cards
ii. Meal gift cards
iii. Cross over for Mt. Bikers is golf and hiking

1. Add golf packages
iv. Offer sustainable packages where visitors
can contribute to local charities. The two
most popular interests that cross over all
demographics is to help underprivileged
3 Consumer Drive Markets Fly Markets Trade/Groups
Outdoor
Explorers, Serenity
Seekers
Short Drives: Bay
Area & Sacramento
National: TX, WA,
OR
Meetings and Sports
Event Planners
Shoulder Season
Travelers, Couples
& Friends
Longer Drives: Los
Angeles & Reno
International Tour Operators
Packet Pg. 45
Attachment: ^RTMG 2022-2023 Annual Report (4.1(a)--Consider Acceptance of the Redding Tourism and Marketing Group 2022-23 Annual children and services for abandoned pets.
• Fall messaging will offer tips on where Redding’s
long season of color viewing occurs and where
to go within and surrounding Redding.
• Heat map technology will be added to the
website as one more layer of tracking.
• Incentivize the team to meet planned initiatives:
• Five Blogs per month for the first six months
to push traffic to the new website.
• Complete 10 videos in the first six months
that will be used on social media, YouTube,
and the website.
• Acquire 80 new high-quality photos in the
first six months.
• Gain 1000 followers to social media in the
first six months.
• Develop TikTok and Pinterest.
• Build website traffic to 10,000 new users per
month.
• Complete two major social media
campaigns.

Long–Term On–Going Goals
• Become the organization that feeds business to
the EDC, Redding Chamber and Visit Redding
while simultaneously building the volume of
overnight stays for Redding lodging properties.
• Educate county and city officials on our mission.
• Conduct webinar series. Educational webinars
will cover topics such as crisis management,
award opportunities, and media trends.
• Build occupancy to 2018 figures.
• 2946 rooms reported in Redding – more
being added in 2022.
• Average occupancy:
• 2018 71% - 763,445
• 2019 72.2% - 776,359
• 2020 57.1% - 613,990
• 2021 69% - 741,950
• Choose Redding will work toward gaining
partnerships both nationally and regionally for
opportunities such as:
• Today Show – Fourth Hour with Hoda and
Jenna
• Live with Kelly & Ryan: Trivia Wheel prizes
• Let’s Make A Deal: Ongoing
One of the true-isms of PR in America is there
hasn’t been a special day/month of observance or
holiday the media doesn’t love to cover. From iconic
holidays such as Mother’s Day and Christmas to the
offbeat such as National Picnic Month to National
Sunglasses Day. We will leverage these celebrations
to turn them into publicity generators for Choose
Redding:

Observance Date Action
National Golf
Month May Pitch hotel stay + golf
National Get
Outdoors Month Jun Host media to write stories
National
Sunglasses Day Jun 27 Win a trip to sunniest city in CA National
Women’s Health
Day
Sep 28 Host media for active
experiences
Christmas/
Hanukkah Dec 25 Garden of Lights
New Year’s Jan 1 Celebrate in Redding
Woman’s History
Month March Redding Women in History
National Walking
Day Apr 6 Trails campaign with videos
4 Packet Pg. 46
Attachment: ^RTMG 2022-2023 Annual Report (4.1(a)--Consider Acceptance of the Redding Tourism and Marketing Group 2022-23 Annual RTMG Boad of Directors
• Chair: Best Western Plus Hilltop Inn, Ed Rullman
• Vice Chair: Oxford Suites, Ryan Rydalch
• Past Chair: Hilton Garden Inn, Greg Knoell
• Treasurer: Sheraton Redding Hotel at the
Sundial Bridge, Lindsay Myers
• Secretary: TownePlace Suites, Dave Creager
• Officer at Large: Thunderbird Lodge, Jay Patel
• Director: Holiday Inn, Joe Mowji
• Director: Holiday Inn Express, Kaitlyn Leedy
Concluding Summary
Choose Redding’s message:
a. To local businesses will be that Redding
Lodging properties value the profit margin of all
businesses.
b. To visitors will be that when in Redding they
can venture out not far from their room
to enjoy nature with a short trip back to
enjoy the comforts of a nice room, food, and
entertainment. Off the beaten path experiences
are not far from the comforts of the city.
c. To visitors will be Redding is more than summer
and water fun so Choose Redding during the
spring, fall, or winter and get a free experience of
your choice for your trip.

Choose Redding is in a unique position in the
marketplace, launching as a rebranding of the
Redding Tourism Marketing Group and operating
in tandem with the Redding Convention & Visitors
Bureau’s existing Visit Redding brand. Therefore,
Choose Redding will create a hard-hitting brand
launch to establish itself as the leading resource for
travel to Redding while Visit Redding is establishing
an inspirational approach to what Redding has to
offer.

Choose Redding’s lodging-first approach leverages
low season “freebies” only available to those who
book their stay on Choose Redding’s website that
provides a distinct competitive advantage. To
remain focused on the mission rather than straying
to a multitude of good ideas, the team will follow a
content calendar and measure all decision against
whether or not the work cultivates overnight stays.

The overall foundation of Choose Redding’s strategy
to build content and buy local to foster overnight
stays and build relationships between local
businesses and lodging partners comes from core
value number one “We seek to understand, align,
and then work to exceed the highest expectations
of our partners.”
5 Packet Pg. 47
Attachment: ^RTMG 2022-2023 Annual Report (4.1(a)--Consider Acceptance of the Redding Tourism and Marketing Group 2022-23 Annual

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve the Personal Services Agreement (Agreement) with the Shasta County Probation Department to allocate $68,000 in funding for six months, to the City of Redding, for providing enhanced programs and services at the Martin Luther King, Jr. Center; and authorize the City Manager to sign all documents necessary to execute the Agreement, implement the program, and appropriate funds.

Fiscal Impact
The Personal Services Agreement (Agreement) provides $68,000 in funding for six months, to the City of Redding (City), to offer enhanced programs at the Martin Luther King Jr. Center (Center). The Shasta County Probation Department is the grant recipient of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program and will act as the fiscal agent. There are no matching funds required, and there will be no impact to the City’s General Fund.

Alternative Action
The City Council could decline to approve the funding agreement or provide staff with alternate direction.

Background/Analysis
The Martin Luther King, Jr. Center has served families and at-risk youth in the Redding Community for over 50 years. With positive leadership from Center Coordinator, Christina Massey, the programs have grown in number and attendance. The Center currently offers academic and enrichment programs such as S.T.E.A.M. (Science, Technology, Engineering, Art, and Mathematics), and social programs such as Positively Girls Club, Kings Brotherhood, and Kids Night, and focuses on the development of life skills through camping trips, college visits, MEETING DATE: September 20, 2022
ITEM NO. 4.6(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(a)--Approve a Personal Services Agreement with the Shasta County Probation Department to provide enhanced programs and services at the Martin Luther King, Jr.

Center.

Kim Niemer, Community
Services Director
Packet Pg. 48
Report to Redding City Council September 12, 2022
Re: 4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. CenterPage 2 and more. These programs foster an environment where youth can develop self-esteem and discover personal interests and delve into entrepreneurship, community service, and environmental stewardship.

Shasta County Probation Chief Traci Neal requested a proposal to extend services provided at the Center that were funded through a prior JAG grant by allocating a new round of funding from the same source. In addition to the current programs, the funding will allow the Center to continue to offer evidence-based programs including Girls Circle and Boys Council for teenage participants; academic tutoring support from two credentialed teachers; college connection trips, two 8-week art therapy sessions; Youth Tech classes emphasizing S.T.E.M. (Science, Technology, Engineering, and Math); an 18-week young naturalist environmental education program; an art therapy program, and five scholarships for job skill development and certification for youth. The programs focus on activities that promote the development of life skills and positive relationship building and study habits that have been shown to deter youth from the juvenile justice system and reduce recidivism in those previously engaged with the Probation Department.

Staff requests that the City Council authorize the City Manager to execute all documentation required to enter into the agreement, appropriate funds, and implement the program.

The agreement has been approved as to form by the City Attorney.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
Personal Services Agreement
Packet Pg. 49
Packet Pg. 50
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 51
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 52
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 53
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 54
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 55
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 56
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 57
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 58
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 59
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 60
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 61
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 62
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 63
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 64
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 65
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 66
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center) Packet Pg. 67
Attachment: Personal Services Agreement (4.6(a)--Agreement with Shasta County for Programs and Services at MLK, Jr. Center)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve and authorize the following actions for the City of Redding Fire Department:
(1) Accept Federal Emergency Management Agency’s, Assistance to Firefighters Grant funds in the amount of $52,650; and
(2) Adopt Resolution approving and adopting the 60th Amendment to Budget Resolution No. 2021-078 appropriating funds for base station radios for Fiscal Year 2022-23.

Fiscal Impact
The City would receive Assistance to Firefighters Grant (AFG) funds in the amount of $52,650 with a required match of $5,265. The Redding Fire Department (RFD) has funds available for the matching requirement through its Equipment Replacement Fund.

Alternative Action
The City Council could choose not to accept the funds, and RFD would need to identify funding to replace the base station radios at each Fire Station and at Headquarters (HQ).

Background/Analysis
On December 7, 2021, the City Council approved the Federal Emergency Management Agency (FEMA) AFG application. RFD has been awarded $52,650 for base station radios with a 10 percent required match of $5,265. The original grant application requested $478,000 for new station alerting systems and $247,000 for base station radios. The request for station alerting was not approved; however, the base station radios were approved based on FEMA's cost matrix, which is lower than what staff requested. Due to the amount of funding provided, RFD has identified equipment that can be purchased at a lower cost to accomplish the needed communication at the stations and HQ. Although no formal bids or quotes have been received to date, RFD staff is confident equipment can be purchased with minimal impact to the Equipment Replacement Fund.

MEETING DATE: September 20, 2022
ITEM NO. 4.8(a)
FROM:
***APPROVED BY***
[email protected] [email protected] SUBJECT: 4.8(a)--Accept Assistance to Firefighters Grant funding from Federal Emergency Management Agency.

Jerrod Vanlandingham, Fire
Chief
Packet Pg. 68
Report to Redding City Council September 12, 2022
Re: 4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA Page 2 Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Public Safety – "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Budget and Financial Management – "Achieve balanced and stable 10—year Financial Plans for all funds."
• Government of the 21st Century – "Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today."
Attachments
^Resolution
EMW-2021-FG-05829 - Award Package
Previous Staff Report - December 7, 2021, item no. 4.8(b) Packet Pg. 69
Resolution No. 2022 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 60th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078 APPROPRIATING $52,650 IN FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE TO FIREFIGHTERS GRANT FOR BASE STATION RADIOS FOR FISCAL YEAR 2022-23.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
111 462

Fire - Suppression $52,650
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
111-462-6-2650-17 Federal Grant - Capital - Fire $ 52,650 Increase Expenditures
111-462-4421-03 Base Station Radios $ 52,650
Total $ 52,650 $ 52,650
THAT the purpose is to appropriate $52,650 in Federal Emergency Agency (FEMA) Assistance to Firefighters Grant (AFG) for base station radios for fiscal year 2022-23.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the _________ day of ___________, 2022 and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 70
Attachment: ^Resolution (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Award Letter
U.S. Department of Homeland Security
Washington, D.C. 20472
Effective date: 08/22/2022
Allyn Clark

REDDING, CITY OF
PO BOX 496071
REDDING, CA 96049
EMW-2021-FG-05829
Dear Allyn Clark,
Congratulations on behalf of the Department of Homeland Security. Your application submitted for the Fiscal Year (FY) 2021 Assistance to Firefighters Grant (AFG) Grant funding opportunity has been approved in the amount of $52,650.00 in Federal funding. As a condition of this grant, you are required to contribute non-Federal funds equal to or greater than 10.0% of the Federal funds awarded, or $5,265.00 for a total approved budget of $57,915.00. Please see the FY 2021 AFG Notice of Funding Opportunity for information on how to meet this cost share requirement.

Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award:

Summary Award Memo - included in this document
Agreement Articles - included in this document
Obligating Document - included in this document
2021 AFG Notice of Funding Opportunity (NOFO) - incorporated by reference Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.

Sincerely,
Packet Pg. 71
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) P

AMELAWILLIAMS
AssistantAdministrator, GrantPrograms
Packet Pg. 72
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Summary Award Memo
Program: Fiscal Year 2021 Assistance to Firefighters Grant Recipient: REDDING, CITY OF
UEI-EFT: GRWNHECLZHF1
DUNS number: 073780413
Award number: EMW-2021-FG-05829
Summary description of award
The purpose of the Assistance to Firefighters Grant program is to protect the health and safety of the public and firefighting personnel against fire and fire-related hazards. After careful consideration, FEMA has determined that the recipient's project or projects submitted as part of the recipient's application and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the Assistance to Firefighters Grant Program's purpose and was worthy of award.

Except as otherwise approved as noted in this award, the information you provided in your application for Fiscal Year (FY) 2021 Assistance to Firefighters Grants funding is incorporated into the terms and conditions of this award. This includes any documents submitted as part of the application.

Amount awarded table
The amount of the award is detailed in the attached Obligating Document for Award.

The following are the budgeted estimates for object classes for this award (including Federal share plus your cost share, if applicable):

Packet Pg. 73
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Approved scope of work
After review of your application, FEMA has approved the below scope of work. Justifications are provided for any differences between the scope of work in the original application and the approved scope of work under this award. You must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the FY2021 AFG NOFO.

Approved request details:

Training
Object Class Total
Personnel $0.00
Fringe benefits $0.00
Travel $0.00
Equipment $57,915.00
Supplies $0.00
Contractual $0.00
Construction $0.00
Other $0.00
Indirect charges $0.00
Federal $52,650.00
Non-federal $5,265.00
Total $57,915.00
Program Income $0.00
Packet Pg. 74
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Equipment
Additional funding

DESCRIPTION
Training - 2 hours at overtime rate for all shift personnel. 30 Captains, 27 Engineers, 27 Firefighter and 4 Battalion Chiefs

QUANTITY UNIT PRICE TOTAL BUDGET
CLASS
Cost 1 0 $0.00 $0.00 Personnel

CHANGE FROM APPLICATION
Quantity from 1 to 0
Unit price from $10,115.10 to $0.00

JUSTIFICATION
This reduction is due to the score your project received at panels relative to other projects.

Packet Pg. 75
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Additional funding

DESCRIPTION
Each station has a unique and aged alerting system that will be difficult to incorporate with new P25 base stations. Updating the station alerting will have added benefits beyond compatibility -the primary risk associated with station alerting is firefighter health and wellbeing. All locations are using antiquated alerting systems that include analog radio systems, two-tone alerting and AC/DC telephone relays to open the radio system. The systems we currently operate do not meet the current NFPA 1221 guidelines or standards. Alarm receiving and response times are above the national average. The secondary goal of the project would be to enhance our current station alerting system to make it compatible with the P25 base stations, all while reducing firefighter stress levels and alarm received to arrival times. Our city is geographically large at nearly 70 square miles of coverage area.

Our two-year average response times were 7:17 per incident. Finding ways to reduce response times is extremely important and saving time during dispatch comes with reducing overall turnout time. Turnout times will reduce through early notification/prealerting with the IP addressed dispatching. Notifying crews of the emergency and emergency type will decrease overall turnout time allowing fire crews to arrive sooner. In addition to compatibility issues with our current station alerting and P25 radio system, our current fire station alerting systems are antiquated and cause firefighter stress during the alerting phase of the dispatch. Stations have to turn the amplifying system up to its highest level due to the speaker system being so aged. Studies have found sudden noise to be a factor in stress-related illness. The total cost of the station alerting is $398,183.00 this includes equipment, warranty, and tax for all eight stations, HQ, and dispatch. The installation costs are estimated to be $80,000. Our radio system and station alerting are at end of life.

QUANTITY UNIT PRICE TOTAL BUDGET
CLASS
Cost 1 0 $0.00 $0.00 Equipment

CHANGE FROM APPLICATION
Quantity from 1 to 0
Unit price from $478,183.00 to $0.00

JUSTIFICATION
This reduction is due to the relative prioritization of one or more of your items or projects.

Packet Pg. 76
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Base Station (must be P-25 Compliant)

DESCRIPTION
P-25 base station and tax

QUANTITY UNIT PRICE TOTAL BUDGET
CLASS
Cost 1 9 $6,435.00 $57,915.00 Equipment

CHANGE FROM APPLICATION
Description changed
Unit price from $30,525.50 to $6,435.00

JUSTIFICATION
This reduction is due to the relative prioritization of one or more of your items or projects.

Packet Pg. 77
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) A
greementArticles
Program:Fiscal Year2021AssistancetoFirefightersGrant
Recipient:REDDING, CITYOF
UEI-EFT:GRWNHECLZHF1
DUNSnumber:073780413
Awardnumber:EMW-2021-FG-05829
Tableofcontents
Packet Pg. 78
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article
1 Assurances, Administrative Requirements, Cost Principles, Representations and Certifications
Article
2 General Acknowledgements and Assurances
Article
3 Acknowledgement of Federal Funding from DHS
Article
4 Activities Conducted Abroad
Article
5 Age Discrimination Act of 1975
Article
6 Americans with Disabilities Act of 1990
Article
7 Best Practices for Collection and Use of Personally Identifiable Information Article
8 Civil Rights Act of 1964 – Title VI
Article
9 Civil Rights Act of 1968
Article
10 Copyright
Article
11 Debarment and Suspension
Article
12 Drug-Free Workplace Regulations
Article
13 Duplication of Benefits
Article
14 Education Amendments of 1972 (Equal Opportunity in Education Act) – Title IX Article
15 Energy Policy and Conservation Act
Article
16 False Claims Act and Program Fraud Civil Remedies
Article
17 Federal Debt Status
Article
18 Federal Leadership on Reducing Text Messaging while Driving Article
19 Fly America Act of 1974
Article
20 Hotel and Motel Fire Safety Act of 1990
Article
21 John S. McCain National Defense Authorization Act of Fiscal Year 2019 Article
22 Limited English Proficiency (Civil Rights Act of 1964, Title VI) Article
23 Lobbying Prohibitions
Article
24 National Environmental Policy Act
Article
25 Nondiscrimination in Matters Pertaining to Faith-Based Organizations Packet Pg. 79
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article
26 Non-Supplanting Requirement
Article
27 Notice of Funding Opportunity Requirements
Article
28 Patents and Intellectual Property Rights
Article
29 Procurement of Recovered Materials
Article
30 Rehabilitation Act of 1973
Article
31 Reporting of Matters Related to Recipient Integrity and Performance Article
32 Reporting Subawards and Executive Compensation
Article
33 Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
Article
34 SAFECOM
Article
35 Terrorist Financing
Article
36 Trafficking Victims Protection Act of 2000 (TVPA)
Article
37 Universal Identifier and System of Award Management
Article
38 USA PATRIOT Act of 2001
Article
39 Use of DHS Seal, Logo and Flags
Article
40 Whistleblower Protection Act
Article
41 Environmental Planning and Historic Preservation (EHP) Review Article
42 Applicability of DHS Standard Terms and Conditions to Tribes Article
43 Acceptance of Post Award Changes
Article
44 Disposition of Equipment Acquired Under the Federal Award Article
45 Prior Approval for Modification of Approved Budget
Article
46 Indirect Cost Rate
Article
47 Award Performance Goals
Packet Pg. 80
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article 1 Assurances, Administrative Requirements, Cost Principles, Representations and Certifications
I. DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances – NonConstruction Programs, or OMB Standard Form 424D Assurances – Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances as instructed by the awarding agency. II. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200 and adopted by DHS at 2 C.F.R.Part 3002. III. By accepting this agreement, recipients, and their executives, as defined in 2 C.F.R. § 170.315, certify that their policies are in accordance with OMB’s guidance located at 2 C.F.R. Part 200, all applicable federal laws, and relevant Executive guidance.

Packet Pg. 81
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article 2 General Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. I.

Recipients must cooperate with any DHS compliance reviews or compliance investigations conducted by DHS. II. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities or personnel. III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law, or detailed in program guidance. V.

Recipients (as defined in 2 C.F.R. Part 200 and including recipients acting as pass-through entities) of federal financial assistance from DHS or one of its awarding component agencies must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award for the first award under which this term applies. Recipients of multiple awards of DHS financial assistance should only submit one completed tool for their organization, not per award. After the initial submission, recipients are required to complete the tool once every two (2) years if they have an active award, not every time an award is made. Recipients should submit the completed tool, including supporting materials, to
[email protected]. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to [email protected] prior to expiration of the 30-day deadline.

Article 3 Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

Article 4 Activities Conducted Abroad
Recipients must ensure that project activities performed outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

Packet Pg. 82
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article 5 Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public Law 94-135 (1975) (codified as amended at Title 42, U.S.

Code, § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance.

Article 6 Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101– 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities.

Article 7 Best Practices for Collection and Use of Personally Identifiable Information
Recipients who collect personally identifiable information (PII) are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual.

Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively.

Article 8 Civil Rights Act of 1964 – Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7.

Article 9 Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. 90-284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. § 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)—be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Packet Pg. 83
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article 10 Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.

Article 11 Debarment and Suspension
Recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3002. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities.

Article 12 Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government-wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101- 8106).

Article 13 Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions.

Article 14 Education Amendments of 1972 (Equal Opportunity in Education Act) – Title IX
Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. 92-318 (1972) (codified as amended at 20 U.S.C. § 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19.

Packet Pg. 84
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article 15 Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. 94- 163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

Article 16 False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§3729- 3733, which prohibit the submission of false or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. §§ 3801- 3812, which details the administrative remedies for false claims and statements made.)
Article 17 Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A129.) Article 18 Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the Federal Government.

Article 19 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C.) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.

Article 20 Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a
Packet Pg. 85
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article 21 John S. McCain National Defense Authorization Act of Fiscal Year 2019
Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute – as it applies to DHS recipients, subrecipients, and their contractors and subcontractors – prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons
Article 22 Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. § 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidancepublished-help-department- supported-organizations-provide-meaningfulaccess-people-limited and additional resources on http://www.lep.gov.

Article 23 Lobbying Prohibitions
Recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification.

Article 24 National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy Act of 1969, (NEPA) Pub. L. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq. and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans
Packet Pg. 86
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article 25 Nondiscrimination in Matters Pertaining to Faith-Based Organizations
It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith- based organizations in individual DHS programs.

Article 26 Non-Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources.

Article 27 Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO.

Article 28 Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14.

Article 29 Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. § 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition.

Packet Pg. 87
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article 30 Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. 93-112 (1973), (codified as amended at 29 U.S.C. § 794,) which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

Article 31 Reporting of Matters Related to Recipient Integrity and Performance General Reporting Requirements: If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the recipients must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R.

Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.

Article 32 Reporting Subawards and Executive Compensation Reporting of first tier subawards. Recipients are required to comply with the requirements set forth in the government-wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions.

Article 33 Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
Recipients and subrecipients must comply with the Build America, Buy America Act (BABAA), which was enacted as part of the Infrastructure Investment and Jobs Act §§ 70901-70927, Pub. L. No. 117-58 (2021); and Executive Order 14005, Ensuring the Future is Made in All of America by All of America’s Workers. See also Office of Management and Budget (OMB), Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure. Recipients and subrecipients of federal financial assistance programs for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless:
(1) all iron and steel used in the project are produced in the United States-- this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (2) all manufactured products used in the project are produced in the United States —this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable Packet Pg. 88
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) law or regulation; and (3) all construction materials are manufactured in the United States—this means that all manufacturing processes for the construction material occurred in the United States. The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project, but are not an integral part of the structure or permanently affixed to the infrastructure project. When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements. (a) When the federal agency has made a determination that one of the following exceptions applies, the awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that: (1) applying the domestic content procurement preference would be inconsistent with the public interest; (2) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or (3) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. A request to waive the application of the domestic content procurement preference must be in writing. The agency will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the OMB Made in America Office. There may be instances where an award qualifies, in whole or in part, for an existing waiver described. For awards by the Federal Emergency Management Agency (FEMA), existing waivers are available and the waiver process is described at 'Buy America' Preference in FEMA Financial Assistance Programs for Infrastructure | FEMA.gov. For awards by other DHS components, please contact the applicable DHS FAO. To see whether a particular DHS federal financial assistance program is considered an infrastructure program and thus required to include a Buy America preference, please either contact the applicable DHS FAO, or for FEMA awards, please see Programs and Definitions: Build America, Buy America Act | FEMA.gov.

Article 34 SAFECOM
Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

Packet Pg. 89
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article 35 Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.

Article 36 Trafficking Victims Protection Act of 2000 (TVPA) Trafficking in Persons. Recipients must comply with the requirements of the government-wide financial assistance award term which implements Section 106 (g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. § 7104. The award term is located at 2 C.F.R. § 175.15, the full text of which is incorporated here by reference.

Article 37 Universal Identifier and System of Award Management Requirements for System for Award Management and Unique Entity Identifier Recipients are required to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference.

Article 38 USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.

Article 39 Use of DHS Seal, Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.

Article 40 Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.C § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §§ 4304 and 4310.

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Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article 41 Environmental Planning and Historic Preservation (EHP) Review DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation (EHP) review are subject to the FEMA EHP review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal,state and local laws. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/FEMA grant funds, through its EHP review process, as mandated by:
the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and any other applicable laws and executive orders. To access the FEMA EHP screening form and instructions, go to the DHS/FEMA website. In order to initiate EHP review of your project(s), you must complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPD) along with all other pertinent project information. The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archeological resources are discovered the applicant will immediately cease work in that area and notify the pass-through entity, if applicable, and DHS/FEMA.

Article 42 Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.

Article 43 Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via email to [email protected] if you have any questions.

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Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Article 44 Disposition of Equipment Acquired Under the Federal Award For purposes of original or replacement equipment acquired under this award by a non-state recipient or non-state subrecipients, when that equipment is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, you must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section 200.313. State recipients and state subrecipients must follow the disposition requirements in accordance with state laws and procedures.

Article 45 Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA where required by 2 C.F.R. section 200.308. For purposes of non-construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R. section 200.308(f) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Threfore, for awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last approved. For purposes of awards that support both construction and nonconstruction work, FEMA is utilizing its discretion under 2 C.F.R. section 200.308(h)(5) to require the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work. You must report any deviations from your FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval.

Article 46 Indirect Cost Rate
2 C.F.R. section 200.210(a)(15) requires the terms of the award to include the indirect cost rate for the federal award. If applicable, the indirect cost rate for this award is stated in the budget documents or other materials approved by FEMA and included in the award file.

Article 47 Award Performance Goals
FEMA will measure the recipient’s performance of the grant by comparing the number of items requested in its application, the numbers acquired (ordered, paid, and received) within the period of performance. In order to measure performance, FEMA may request information throughout the period of performance. In its final performance report submitted at closeout, the recipient is required to report on the recipients compliance with the applicable industry, local, state and national standards described in the NOFO.

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Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) Obligating document

1.Agreement
No.

EMW-2021-FG05829

2. Amendment
No.

N/A

3. Recipient
No.
946000401

4. Type of
Action
AWARD

5. Control No.

WX00671N2022T

6. Recipient Name and
Address

REDDING, CITY OF
777 CYPRESS AVE
REDDING, CA 96001

7. Issuing FEMA Office and
Address
Grant Programs Directorate
500 C Street, S.W.

Washington DC, 20528-7000
1-866-927-5646

8. Payment Office and
Address
FEMA, Financial Services
Branch
500 C Street, S.W., Room
723
Washington DC, 20742

9. Name of Recipient
Project Officer
Allyn Clark
9a. Phone
No.
5302254199

10. Name of FEMA Project
Coordinator
Assistance to Firefighters
Grant Program
10a.

Phone No.
1-866-274-
0960

11. Effective Date of
This Action
08/22/2022

12. Method of
Payment

OTHER - FEMA
GO

13. Assistance
Arrangement

COST SHARING

14. Performance
Period
08/29/2022 to
08/28/2024
Budget Period
08/29/2022 to
08/28/2024

15. Description of Action a. (Indicate funding data for awards or financial changes)
Program
Name
Abbreviation
Assistance
Listings
No.

Accounting
Data(ACCS
Code)
Prior
Total
Award
Amount
Awarded
This
Action +
or (-)
Current
Total
Award
Cumulative
Non-Federal
Commitment
AFG 97.044
2022-F1-
GB01 -
P410-xxxx4101-D
$0.00 $52,650.00 $52,650.00 $5,265.00
Totals $0.00 $52,650.00 $52,650.00 $5,265.00
b. To describe changes other than funding data or financial changes, attach schedule and check here:

N/A

16.FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address)
This field is not applicable for digitally signed grant agreements Packet Pg. 93
Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA)

17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE

18. FEMA SIGNATORY OFFICIAL (Name and Title)
PAMELA WILLIAMS, Assistant Administrator, Grant Programs DATE
08/22/2022
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Attachment: EMW-2021-FG-05829 - Award Package (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA)

CITYOFREDDING

REPORTTOTHECITYCOUNCIL
MEETING DATE: December 7, 2021 FROM: Jerrod Vanlandingham, Fire ITEM NO. 4.8(b) Chief
APPROVED BY***
jvanlandingham@cityofredding. org [email protected] SUBJECT: 4.8(b)--GrantApplication Request toFederal Emergency Agency Recommendation
Approve submission ofagrant application to theFederal Emergency Management Agency, Assistance toFirefighters Grant, intheamount of $725,000 forthepurchase ofninenewbase station radios andastation alerting system fortheRedding FireDepartment.

Fiscal Impact
Thisgrantrequires matching funds equalto10percent ofthegrant award ($72,500) based ona request of $725,000. Should thedepartment beawarded thegrant, thefunding forthematch could comefromtheEquipment Replacement Fund.

Alternative Action
TheCityCouncil could choose tonotauthorize theRedding FireDepartment toapply foragrant fromtheFederal Emergency Management Agency through theAssistance toFirefighters Grant andprovide alternative direction tostaff.

Background/Analysis
TheAssistance toFirefighters Grant isafederal program withthegoalofmeeting the firefighting andemergency response needsoffiredepartments andnonaffiliated emergency medical service organizations byproviding funding. Thefunding provided through thegrant remains focused onfirefighter health andsafety, aswellasthesafetyofthepublic the firefighters serve.

Packet Pg. 95
Attachment: Previous Staff Report - December 7, 2021, item no. 4.8(b) (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA) R-- 2
Thegrant application willrequest funding forbasestation radios andastation alerting system for nine (9) firestations andheadquarters. Thecurrent basestation radios andstation alerting system are both attheendofits
current system isnotcompatible withthenew800MHZradio system. Without theupdated base station radios thedepartment wouldlosetheability tolisten tofireground operation fromeach station. Theupdated station alerting system hasmultiple benefits including improved response times, maximized situational awareness, reduced dispatcher involvement, anditcanactasa secondary meansofalerting should there beasystem malfunction, which thedepartment does notcurrently have.

Council Priority/CityManager Goals
PublicSafety - ofpublic safety tohelppeople feel
Packet Pg. 96
Attachment: Previous Staff Report - December 7, 2021, item no. 4.8(b) (4.8(a)--Accept Assistance to Firefighter Grant Funding from FEMA)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve the Integrated Public Safety Memorandum of Understanding (MOU) between the City of Redding, the City of Anderson, the County of Shasta, and SHASCOM for a five-year period, effective on the date of the last signatory to the MOU; and authorize the Mayor to execute the MOU on behalf of the City of Redding.

Fiscal Impact
There will be no new impact to the General Fund from this MOU. The funding arrangement in this MOU is the same as in prior agreements as follows: the City of Redding and Shasta County contribute 45 percent each and the City of Anderson contributes 10 percent. SHASCOM contributes a share of the maintenance cost for the records management system.

Alternative Action
The City Council could choose not to approve the new MOU and provide staff with alternative direction.

Background/Analysis
At the July 19, 2022, meeting, the City Council approved a new IPS MOU. Subsequently, the County of Shasta requested a language change that had not been incorporated into the MOU at the time of the approval. The change is in Section 17. Term, Termination requiring a year advance written notice of termination if any party wish to withdraw from the MOU. The remainder of the document remains the same.

MEETING DATE: September 20, 2022
ITEM NO. 4.9(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.9(a)--Approve Integrated Public Safety Memorandum of Understanding Bill Schueller, Chief of Police
Packet Pg. 97
Report to Redding City Council September 12, 2022
Re: 4.9(a)--Approve IPS MOU Page 2
Environmental Review
This is not a project defined under the California Environmental Quality Act (CEQA), and no further action is required.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments

IPS MOU
Previous Staff Report - 7-19-22
Packet Pg. 98
1 MEMORANDUM OF UNDERSTANDING

FOR OPERATION OF INTEGRATED PUBLIC SAFETY
This Memorandum of Understanding (MOU) is between the County of Shasta, a political subdivision of the State of California (COUNTY); the City of Redding, a municipal corporation (REDDING), the City of Anderson, a municipal corporation (ANDERSON), and the Shasta Area Safety Communications Agency, a joint-powers agency (SHASCOM) hereinafter referred to as the Parties.

WHEREAS The Parties agree that it is to the mutual advantage and benefit of the Parties that an Integrated Public Safety System (System) be jointly operated to provide shared computerized law enforcement information and data to each of their agencies.

1. BACKGROUND

1.1. The ‘Integrated Public Safety’ Project (IPS) is presently governed by a memorandum of understanding between the COUNTY, REDDING, and ANDERSON, the ‘Agreement for the Operation of the Integrated Public Safety System’ (IPS Agreement). SHASCOM has not historically been a party to the IPS Agreement. The prior five-year term IPS Agreement was executed on June 4, 2013 and amended on June 3, 2018 for two (2) one-year terms. It establishes the ongoing mutual need and benefit of a shared Records Management System and the mechanism whereby the costs of that System are shared between the COUNTY, REDDING, AND ANDERSON. This updated IPS MOU supersedes and replaces any previous IPS agreements or MOU as of the date of the last Party to sign this MOU.

1.2. The System was upgraded from a legacy IBM system to a Motorola Flex product on October 9, 2018. A Transitional MOU Agreement was entered into to govern the implementation of the Flex system by the Parties on May 8, 2017, thereby incorporating SHASCOM into IPS. The Transitional MOU (TMOU) Agreement will terminate as of the date of the last Party to sign this updated IPS MOU.

2. PURPOSE
The purpose of this MOU is to identify the financial and personnel resources needed to provide necessary hardware, programming, and software to develop and maintain an integrated public safety system. The goal of such system is to increase efficiency using technology, to reduce redundancy, and to provide needed information, thus maximizing personnel resources.

3. DEFINITION
IPS shall operate as a multi-agency information technology task force whose primary mission shall be to provide the Shasta County area law enforcement community with a centralized system for consolidated records management, mobile data delivery systems and a dedicated, secure technology infrastructure and to ensure the System is providing timely access to tactical and administrative investigative information relevant to the needs of law enforcement.

4. SECURITY OF STORED INFORMATION
Security of stored information shall comply with existing Federal, State, and Agency statutes, regulations, and policies.

All information, although “shared information", shall be the responsibility of the Agency of Record. Except as required by the California Public Records Act, no Party may release information from another Agency without prior written approval. Approval must be obtained for any and all instances.

5. GOVERNING

5.1. The Parties agree IPS shall be governed by a three-member board consisting of the Redding Chief of Police, Packet Pg. 99
Attachment: IPS MOU (4.9(a)--Approve IPS MOU)
2 the Anderson Chief of Police, and the Sheriff of Shasta County, herein after referred to collectively as the IPS Board and individually as Law Enforcement Agency (LEA). SHASCOM is not a voting member of the IPS Board.

5.2. Each IPS Board Director may appoint an alternate who shall have the right to exercise the authority of said Director in his/her absence.

5.3. The City of Redding Chief Information Officer, the Chief Information Officer for the County of Shasta, and the SHASCOM Director shall assist the IPS Directors in a consulting capacity, as needed.

5.4. The IPS Directors, or their designee, shall meet at least twice per calendar year.

5.5. At the first meeting of every fiscal year, the IPS Directors may appoint a chairperson. The chairmanship shall rotate annually among the members of the IPS Directors.

5.6. The IPS Directors shall be responsible for reporting back to their respective agencies.

5.7. Representatives from Subscribing Agencies (Section 9) may be invited to attend the IPS Directors meetings.

Subscribing Agencies shall not be voting members.

5.8. Each Party to this agreement shall identify its management representatives who shall be responsible to coordinate the tasks and responsibilities outlined in this MOU on a daily basis with all other Parties. Each Party shall also provide the names and contact information of those management representatives to the IPS Project Supervisor.

5.9. IPS staff assigned to IPS functions shall meet as requested with the management representatives to share reports and information with each other and report directly to the IPS Directors on all matters.

5.10. The IPS Directors are authorized on behalf of their respective governing authority to execute the Memorandum of Understanding with Subscribing Agencies (Exhibit A). The Memorandum of Understanding with Subscribing Agencies may be updated by the IPS Directors as needed to reflect current operational needs.

5.11. The IPS Directors are authorized on behalf of their respective governing authority to amend the IPS organizational structure as it pertains to IPS Personnel (Exhibit B) to meet the needs of the IPS task force within the limits afforded by their respective governing authority.

5.12. The IPS Directors are authorized on behalf of their respective governing authority to approve any contract or agreement that directly relates to the operation of the system and falls within the scope of the approved IPS budget and its related amendments. Any approval of said contracts or agreements must comply with REDDING’s purchasing procedures.

5.13. All decisions to be made by the IPS Directors shall require a vote of the majority.

6. OPERATIONAL ROLES AND RESPONSIBILITIES

6.1. The Parties agree that IPS will govern all aspects of the System, including but not limited to, Records Management (RMS), Jail Management (JMS), Mobile Data, In-field Reporting, Computer Aided Dispatch Systems (CAD), County-Wide Message Switch, hardware, and vendor interfaces. Any and all persons authorized to access the System and any of the ancillary components shall do so through IPS approval and supervision.

6.2. The Parties shall jointly be responsible for the payment of on-going systems costs as described in Section

11. Packet Pg. 100 Attachment: IPS MOU (4.9(a)--Approve IPS MOU) 3 6.3. The Parties agree that they will retain a Project Team with a representative from each Party, in addition to IPS team members, to fairly represent the interest of each Party, maintain communication and collaboration of the following: System process improvement, System data changes, and management of user and/or System software issues. A Project Team Manager will be assigned by the IPS Directors.

6.4. The Parties agree that their respective Agency will allocate, assign, and make available, personnel resources to participate as individual members of a Project Team which shall be for the purpose of informing each respective agency and other Project Team members in decisions related to the management of the System data and processes.

6.5. IPS Project staff will maintain an inventory list of equipment, hardware, and software for which IPS is responsible.

6.6. Responsibilities of all Parties include:

6.6.1. Parties shall provide user hardware required for its Agency’s use of the System and specialized installation for each Parties’ personnel utilizing the System.

6.6.2. Parties shall be solely responsible for purchase of applications software and hardware unique to the Parties users and/or any software outside of the System.

6.7. Responsibilities of the COUNTY include:

6.7.1. COUNTY shall assign full-time and part-time staff dedicated to support IPS operations as needed during the regular business day. Such personnel, as assigned, may consist of Programmers/Analysts, Support Technicians, Supervisors, or other position(s) identified as necessary to support ongoing IPS operations, agreed upon by decision of the Directors, and documented in Exhibit B

6.8. Responsibilities of REDDING include:

6.8.1. REDDING shall act as the purchasing agent for shared items; computer hardware, software, maintenance agreements, licenses, and operating system software as directed by the IPS Directors (see Section 8). All purchases will follow REDDING’s policies and procedures.

6.8.2. REDDING shall, along with SHASCOM, at its cost, house the shared equipment in a physically and electronically secure facility which meets the manufacturer's specifications. Costs associated with equipment stored at other locations may be covered by the IPS fund (see Section 12).

6.8.3. REDDING shall, at its cost, provide operations personnel, as necessary, to monitor the IPS system to assure reliability seven-days-per-week, 24-hours-per-day, during the entire period of the agreement.

6.8.4. REDING shall assign full-time and part-time staffing dedicated to support IPS operations, as needed during the regular business day. Such personnel as assigned may consist of Programmers/Analysts, Support Technicians, or other position(s) identified as necessary to support ongoing IPS operations, agreed upon by decision of the Directors, and documented in Exhibit B.

6.8.5. REDDING will administer the IPS fund pursuant to Section 12 and establish a separate interest bearing IPS fund and shall provide a fiscal IPS review and accounting to the IPS Directors at each IPS Board meeting.

6.9. Responsibilities of SHASCOM:

Packet Pg. 101 Attachment: IPS MOU (4.9(a)--Approve IPS MOU) 4 6.9.1. SHASCOM shall, along with REDDING, at its cost, house the shared equipment in a physically and electronically secure facility which meets the manufacturer's specifications. Costs associated with equipment stored at other locations may be covered by the IPS fund (see Section 12).

6.9.2. SHASCOM shall be responsible for any software and/or hardware unique to dispatch functionality not outlined in the maintenance agreement for the System.

7. IPS PERSONNEL
In order to meet the needs of IPS the following personnel shall be funded by the IPS budget: (Exhibit B)

7.1. IPS Project Supervisor

7.2. IPS Information Technology Supervisor

7.3. IPS Support Staff

7.4. The IPS Directors will appoint the IPS Project Supervisor and IPS Information Technology Supervisor, with approval by the employing agency, and will be responsible for determining appropriate personnel to fill the IPS Support Staff positions.

7.5. All personnel funded by the IPS project shall be subject to the control of and terms and conditions of employment with their respective employers including, but not limited to, coverage by the respective employers’ policies of worker’s compensation and all other employee benefits inclusive of health insurance coverage and liability for retirement benefits.

7.6. Exhibit B shall be reviewed, upon vacancy of a support staff position, for future IPS support and staffing needs. Exhibit B shall be amended as deemed necessary by the IPS Directors. Changes of support staff roles shall be in accordance with the employing agencies approved job classifications.

8. AUTHORIZATION

8.1. REDDING’s Chief Information Officer shall provide general overall strategic direction and planning for IPS Projects and/or Personnel resources to accomplish IPS goals and objectives under the direction of the IPS Directors.

8.2. The Parties to this MOU designate spending authority to the City of Redding Chief Information Officer or designee for budgeted items. For any non-budgeted expenditures or revenues, a budget resolution must be completed and forwarded to the IPS Directors for approval by majority vote. Technical purchases shall be reviewed and approved by the IPS Information Technology Supervisor, IPS Project Supervisor, and City of Redding Chief Information Officer prior to sending them to the IPS Directors.

8.3. The IPS Project Supervisor or IPS Information Technology Supervisor shall pre-approve, in writing, any training for Project Personnel assigned to IPS. Any unusual circumstance such as out of state travel, training for any extended length of time (defined as one workweek or longer), or for extraordinary costs over per training incident must be pre-approved by the IPS Directors. If applicable, IPS staff must also seek pre-approval in writing from their respective direct supervisors for time off.

8.4. The IPS Information Technology Supervisor and IPS Project Supervisor, collaboratively, are authorized to plan, delegate, implement, and/or conduct project activities and apply IPS organizational resources as Packet Pg. 102 Attachment: IPS MOU (4.9(a)--Approve IPS MOU) 5 needed to accomplish IPS goals and objectives. Supervision of County personnel assigned to IPS shall be the responsibility of the IPS Project Supervisor, who shall be a COUNTY employee. Supervision of REDDING personnel assigned to IPS shall be the responsibility of the IPS Information Technology Supervisor, who shall be a REDDING employee.

9. SUBSCRIBING AGENCIES

9.1. Subscribing Agency is any agency or city or county department, not a Party to this MOU, requiring access to the shared System information (in any form) that is recognized by the IPS Directors and which has executed the Memorandum of Understanding, Exhibit A, attached hereto and incorporated herein.

9.2. Subscribing Agencies, who desire access to the System must accept and abide by each of the conditions as set forth in the Memorandum of Understanding (see Exhibit A).

10. BUDGET

10.1. No later than the first quarter of each year, the operating budget for the upcoming fiscal year shall be presented to the IPS Directors for review. It must be approved by a majority vote of the IPS Directors.

10.2. Notwithstanding the foregoing, the Parties shall not be obligated for any payments hereunder for any future fiscal year unless or until respective governing boards appropriate funds for this MOU in respective budgets for that fiscal year. In the event that funds are not appropriated for this MOU, then this MOU shall terminate as of June 30, the last day of the fiscal year during which funding was appropriated. Each Party shall notify the Parties in writing of such non-appropriation within two (2) business days of the governing board's decision.

10.3. The Redding Chief of Police is authorized to make line-item adjustments to the approved budget if necessary due to changes in personnel expenses as dictated by the governing authorities negotiated MOUs with labor unions. Said action shall be disclosed to each agency’s IPS Director in writing no later than 30 business days after a line-item change is made.

11. APPORTIONMENT OF COSTS

11.1. The Parties in the following proportions shall share the annual fiscal year payment of IPS operating costs jointly:

11.1.1. COUNTY'S share of the annual on-going costs shall be equal to forty-five percent (45%).

11.1.2. REDDING's share of the annual on-going costs shall be equal to forty- five percent (45%).

11.1.3. ANDERSON'S share of the annual on-going costs shall be equal to ten percent (10%).

11.1.4. SHASCOM shall be billed a portion of the maintenance and hardware costs as approved in the annual budget. SHASCOM will contribute funds, no less than $175,000 per year to the System maintenance costs, subject to adjustment and increase approved by the IPS Board according to cost increases incurred for the System and ancillary components, not to exceed 10% of the current SHASCOM contributions.

11.2. The Parties apportioned shares shall be adjusted to compensate each Party according to their annual and actual budgeted personnel costs.

Packet Pg. 103 Attachment: IPS MOU (4.9(a)--Approve IPS MOU) 6 11.3. The individual agencies shall be responsible for budgeting their portion of the IPS expense in their respective agencies’ budgets as approved by their governing boards.

12. IPS FUND

12.1. A separate IPS interest-bearing fund shall be maintained by REDDING to manage approved funding, revenues, and expenditures. Interest generated by the IPS Fund shall remain in the IPS Fund.

12.2. Monies to be placed in the IPS Fund shall be collected from the Parties to this agreement once a year beginning with the start of the fiscal year.

13. USER FEES

13.1. The IPS Directors may collect a cost recovery user fee and/or project cost from the Subscribing Agencies.

13.2. User fees imposed on Subscribing Agencies shall include administrative costs as well as a negotiated percentage of operational costs and shall not exceed the actual expenses as approved in the budget.

13.3. User fees shall be presented to the IPS Directors at the annual budget meeting and require a majority vote for approval.

13.4. Shasta Area Safety Communications Agency (SHASCOM) and Shasta Interagency Narcotics Task Force (SINTF) are exempt from the per-user fee requirement depicted in Section 13.

14. IPS FUND EXPENDITURES
In order to facilitate the performance of this MOU, the Parties delegate to their respective IPS Director, the authority to approve necessary expenditures to carry out the purpose of this MOU, including, but not limited to, the purchase, lease or other acquisition of hardware, software, services, and/or materials. The IPS Fund shall be used exclusively for the following:

14.1. Maintenance of shared computer hardware or operating system software as listed on the IPS inventory list.

14.2. Major upgrades to maintain computer hardware or operating system software as listed on the IPS inventory list.

14.3. Maintenance and/or upgrades of shared applications software.

14.4. IPS personnel and administrative costs.

14.5. Shared computer operations costs.

14.6. Enhancements or additions to IPS projects as approved by the Parties to this MOU.

14.7. Purchases as agreed upon by the Parties to this Agreement.

14.8. IPS training costs.

15. OPT- OUT PROVISIONS

15.1. If a Party chooses to opt-out of IPS, including any and all future expenses, such as software upgrades, hardware upgrades, maintenance, and licensing costs, for any reason or if funding for an LEA’s IPS annual contribution ceases, or is materially decreased requiring opt-out, they shall, without delay, provide Packet Pg. 104 Attachment: IPS MOU (4.9(a)--Approve IPS MOU) 7 notification to the IPS Board. Future use of the System will be subject to the provisions of Section 15.3.

15.2. All costs associated with a Party opting out, such as data extraction, shall be the responsibility of the leaving Party. The ownership of all hardware, software, and services as identified by IPS are governed by all remaining Parties to the IPS MOU, and as such, shall remain with IPS, to be utilized by all continuing members. The license for the RMS operating system to be utilized by the remaining IPS members, with the written consent of Motorola Solutions, Inc., shall be held in the name of the largest of the IPS entities, unless otherwise agreed by all IPS members in writing.

15.3. A Party may opt-out of all future maintenance expense utilizing provisions contained in Section 15.1, however, it will require the Party exercising the opt-out to cease utilization of the System as a primary user. Future use of the System would be subject to Section 9 and Section 13 for Subscribing Users and require a separate subscriber agreement for any necessary access to System functions such as California Law Enforcement Telecommunications System (CLETS).

15.4. If a Party opts out under Section 15.1, and acquires separate software from Motorola Solutions, Inc. similar to the SYSTEM implemented for IPS, the Party choosing to opt-out shall be responsible for all costs associated with the opt-out, such as new license fees, data conversion, data separation, and interface charges necessary to configure software to emulate the System as configured for IPS. To the extent necessary, that Party will also be required to supply separate hardware at their expense to support the System, including a DOJ line to run CLETS transactions.

15.5. If a Party opts-out, upon notification, the remaining Parties to the IPS MOU shall confer and draft a new IPS MOU for the remaining Parties to be executed within thirty (30) days.

15.6. The Parties waive any and all legal recourse for recovery of contributions beyond those provided herein.

16. DISPOSITION OF IPS FUNDS AND PROPERTY
If all Parties terminate this MOU, the participants will begin discussion on the value and distribution of all IPS assets. Upon termination of the agreement, REDDING will be responsible for the disbursement of the IPS Fund, and all project related assets as directed by a majority vote of the IPS Directors. The following are approved activities to be funded by IPS. Should the agreement be terminated, the IPS Fund will be disposed of as follows:

16.1. To pay any outstanding costs incurred by IPS as approved by representatives of the governing bodies of each Party. To pay any costs of returning hardware and software to original contributing agencies.

16.2. To pay any administrative costs incurred in addition to costs agreed to, and incurred prior to termination, as delineated in Section 15 and approved by representatives of each governing body.

16.3. To divide all remaining assets and monies between the Parties, on a pro rata basis based on the apportionment of costs as delineated in Section 11.

17. TERM, TERMINATION

17.1. The TERM of this MOU will be for a period of five (5) years from the date of the final signature. It may be terminated at an earlier date upon written agreement signed by all Parties.

17.2. Except as provided in Sections 10.2 and 16, if a Party chooses to terminate its participation in the MOU, that Party must give one year advance written notice of termination of withdrawal to the remaining Parties, Packet Pg. 105 Attachment: IPS MOU (4.9(a)--Approve IPS MOU) 8 subject to the requirement that the Party electing to withdraw shall not be allowed to remove its prior contributions to the IPS made pursuant to Section 11. Any such termination shall also be subject to the Opt-Out provisions in Section 15.

18. DISPUTE RESOLUTION

18.1. Should any dispute or disagreement arise during the term of this MOU, the Parties authorize the IPS Board to negotiate in good faith and compromise to resolve the issue. The IPS Board shall seek relevant input regarding the disputed matter from supporting staff and agencies such as IPS line-staff, Parties’ Information Technology staff, Parties’ administrative staff, and Parties’ legal staff.

18.2. Legal action through the courts shall be the final recourse of the Parties having exhausted all other means to resolve disputes or disagreements arising from or relating to this MOU. Any party may file its complaint/legal action without first engaging in the dispute resolution procedures set forth in Section 18.1, when done to prevent a lapse in the relevant limitations period(s). Any such litigation shall be brought and completed through settlement, dismissal, or judgment in the Superior Court for the County of Shasta.

19. INDEMNIFICATION
The parties shall defend, indemnify, and hold each other, their respective officials, officers, employees, agents, and volunteers harmless from and against any and all liability, loss, injuries, expense (including reasonable attorneys’ fees), or claims for injury or damages arising out of the performance of this agreement but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the respective party, its officials, officers, employees, agents, or volunteers.

20. NO THIRD-PARTY BENEFICIARIES
This Agreement shall not be construed as or deemed to be an agreement for the benefit of any third party, Parties not named in this Agreement, or Subscribing Agencies to this Agreement, and no third party, Subscribing Agency, or other Party shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with furnishing mutual aid under this agreement by any of the Parties hereto shall be deemed conclusively to be for the direct protection and benefit of the public.

21. AMENDMENTS/AGREEMENT
This Agreement may only be modified by a written amendment signed by all of the Parties hereto. This Agreement supersedes all prior Agreements between the Parties on the subject matter herein.

Packet Pg. 106 Attachment: IPS MOU (4.9(a)--Approve IPS MOU) 9 22. NOTICES
Any notices required by this MOU should be in writing, signed by a duly authorized official, employee, or representative of that party, and mailed to each of the other Parties’ certified mail, postage prepaid as follows:

If to REDDING:

Police Chief
Redding Police Department
777 Cypress Avenue
Redding, CA 96001
And to: City Manager
City of Redding
City Hall
777 Cypress Avenue
Redding, CA 96001
If to ANDERSON:

Police Chief
Anderson Police Department
1040 Main Street
Anderson, CA 96007
And to: City Manager
City of Anderson
City Hall
1887 Howard Street
Anderson, CA 96007
If to COUNTY:

Sheriff
Shasta County Sheriff’s Office
300 Park Marina Circle
Redding, CA 96001
And to: County Executive Officer
County of Shasta
1450 Court Street, Suite 308A
Redding, CA 96001-1673
If to SHASCOM:

SHASCOM Director
SHASCOM-911
3101 South Street
Redding, CA 96001
[SIGNATURE PAGES FOLLOW]
Packet Pg. 107 Attachment: IPS MOU (4.9(a)--Approve IPS MOU) 10 IN WITNESS WHEREOF, the Parties to this MOU through their duly authorized representatives have executed this MOU on the days and dates set out below and certify that they have read, understood, and agreed to the terms and conditions of this MOU as set forth herein.

ATTEST: CITY OF REDDING
By: __________________________________ By: __________________________________ Pam Mize, City Clerk Kristen Schreder, Mayor
Date: _________________________________ Date: _________________________________ APPROVED AS TO FORM:

Barry DeWalt
City Attorney
By:

Barry E. DeWalt, City Attorney
Date:

ATTEST: CITY OF ANDERSON
By: __________________________________ By: __________________________________ Christy White, Deputy City Clerk Baron Browning, Mayor
Date: _________________________________ Date: _________________________________ APPROVED AS TO FORM:

Collin Bogener
City Attorney
By: __________________________________
Collin Bogener, City Attorney
Date: _________________________________
[CONTINUED ON NEXT PAGE]
Packet Pg. 108 Attachment: IPS MOU (4.9(a)--Approve IPS MOU) 11 ATTEST: COUNTY OF SHASTA
Clerk of the Board of Supervisors Shasta County Board of Supervisors By: By:

Pat Minturn, Acting County Executive Officer Les Baugh, Chair Date: _________________________________ Date: _________________________________ APPROVED AS TO FORM:

County Counsel Risk Management
By: __________________________________ By: __________________________________ Rubin E. Cruse, Jr. County Counsel James Johnson, Risk Management Analyst III Date: _________________________________ Date: _________________________________

SHASTA AREA SAFETY COMMUNICATIONS AGENCY
By: __________________________________
Chris Smyrnos, SHASCOM Director
Date: _________________________________
Packet Pg. 109 Attachment: IPS MOU (4.9(a)--Approve IPS MOU) Exhibit A

MEMORANDUM OF UNDERSTANDING
Subscribing Agency Agreement
This Memorandum of Understanding (MOU) is made and entered into this __________day of __________, __________, by and between the Redding Police Department, the Anderson Police Department, and the Shasta County Sheriff's Office, collectively known as “IPS” (Integrated Public Safety) and ______________________________ , hereinafter referred to as Subscribing Agency. IPS and Subscribing Agency are herein after referred to as the Parties to this MOU. IPS maintains a centralized computer data system relevant to the needs of law and justice agencies in the Shasta County region hereinafter referred to as the IPSS (Integrated Public Safety Systems). The IPS Directors consist of the Redding and Anderson Police Chiefs and the Shasta County Sheriff. Subscribing Agency wishes to access the IPSS.

1. PURPOSE

The purpose of this MOU is to establish the terms, conditions, and responsibilities of IPS and Subscribing Agency, thereby authorizing Subscribing Agency to access the IPSS, and if applicable, access the California Law Enforcement Telecommunications System (CLETS), and the National Crime Information Center (NCIC). Additionally, this MOU shall define responsibility for control of information accessed through the IPSS.

2. SHARED INFORMATION

Not all information maintained within IPSS shall be available to all employees of the Parties.

Sensitive information contained within IPSS shall be restricted on a “need to know” basis as determined by the originating agency, to perform assigned duties.

Subscribing Agencies do not have the authority to disseminate shared data stored in IPSS. Data obtained from IPSS shall only be disseminated by the Agency of Record. All information requests, including but not limited to; total calls for service, case information, copies of records, jail activity, etc. shall be sent directly from the requesting party to the Agency of Record. The Agency of Record is the agency that created the relevant data through its normal business practices and procedures.

No Subscribing Agency shall give out information for another Subscribing Agency without the written consent from that Agency. This includes Public Records Requests or involved and/or associated cases unless otherwise required by law.

Abuse of access of information within the IPSS could result in termination of user access and/or subscribing agency access to IPSS and will be reviewed and decided by a majority vote of the IPS Directors.

3. MANAGEMENT CONTROLS
Subscribing Agency shall assume responsibility of its employees who are granted access to the IPSS. Each Subscribing Agency shall maintain physical and operational control of any equipment and/or software used to gain access to the IPSS.

Each Subscribing Agency shall ensure that all employees of Subscribing Agency who are granted access to the IPSS continue to meet the requirements of Penal Code sections 11105 and 13300, which identify persons allowed to access criminal history information and the purposes for said access.

Each Subscribing Agency shall maintain information and/or access security such that it is compliant with all security controls required by the most recent version of the Criminal Justice Packet Pg. 110 Attachment: IPS MOU (4.9(a)--Approve IPS MOU)

Information Services (CJIS) Security Policy and the CLETS Policies, Practices, and Procedures (PP&P).

4. SECURITY CLEARANCE
Subscribing Agency agrees to maintain accurate records of those employees who have been granted access to the IPSS. Those records shall include a copy of the Security Clearance notice signed by each employee who is granted access to the IPSS.

Within six months of employment or assignment of any staff accessing the IPSS, the Subscribing Agency shall have staff pass a proficiency test for CLETS/NCIC policies and Regulations by completing the required training and the appropriate CLETS/NCIC Telecommunications Proficiency Examination published by the CA Department of Justice (DOJ). Proficiency retesting shall be required biannually thereafter as required by CLETS PP&P. Copies of Signed agreements and/or proficiency tests shall be made available for inspection and review by IPS within three business days of a written request to Subscribing Agency.

5. RESPONSIBILITIES
Subscribing Agency is responsible for their own computer hardware and related peripheral accessories and is responsible for ensuring their hardware meets IPS requirements for access to the IPSS. Subscribing Agency is responsible for maintaining their own network infrastructure and for ensuring their network can communicate with the IPSS network for system access.

IPS is responsible for providing customer and technical support for the IPSS software applications and databases that are being accessed by Subscribing Agency.

6. SYSTEM ADMINISTRATION
Subscribing Agency authorizing an employee to gain access to the IPSS shall submit a written and signed request from its respective Agency Head or designee. Submission of such a request shall not occur until the employee has executed the Security Clearance notice. Once an employee has been provided access to the IPSS, the Subscribing Agency shall be responsible for enforcing the rules and regulations governing the use of information obtained through the IPSS. Should an employee's status change, either through re-assignment or termination, it shall be the Subscribing Agency's responsibility to immediately notify IPSS in writing to prevent the employee from having further access to the IPSS.

7. COMPENSATION SCHEDULE
Each year IPS shall establish a fee schedule (User Fees) for the access, support, and security of the IPSS.

The User Fees will be divided into three tiers of access:

Tier 1 – CLETS/NCIC Only Access
Access to CLETS/NCIC via the IPS provided interface. No access to Computer Aided Dispatch (CAD), mobile CAD, Records Management System (RMS), or jail data.

Tier 2 - Read Only Access
Access to CLETS/NCIC via the IPS provided interface. Read-only access to CAD, mobile CAD, Packet Pg. 111 Attachment: IPS MOU (4.9(a)--Approve IPS MOU)

RMS, and jail data for research and operational purposes as needed based on the job functions of the subscribing agency.

Tier 3 – Full Access
Access to CLETS/NCIC via the IPS provided interface. Full read and write access to the CAD, mobile CAD, RMS, and jail modules as needed based on the job functions of the subscribing agency.

IPS shall prepare and submit to each Subscribing Agency the Board approved User Fees prior to the start of the fiscal year. In accordance with the established fee schedule, invoicing shall be done bi-annually, based upon actual number of users the Subscribing Agency had accessing the IPSS each month. The total users for each Subscribing Agency will be audited monthly by IPS to be used for billing purposes. The Subscribing Agency can request a copy of that audit at any given time, by submitting a request in writing to IPS. No amendment to this MOU is necessary to update the annual fee schedule.

The Subscribing Agency shall remit to IPS, upon receipt of invoice, applicable fees according to the approved annual fee schedule. The establishment and implementation of a cost-recovery fee schedule does not imply all costs incurred by IPS, on the behalf of Subscribing Agency, are included in the current Fee Schedule calculation. All invoices are payable within 30 days of receipt.

The fee schedule shall establish a ‘per-user’ fee based on level of access requested and specific and identifiable costs incurred by IPS in order to provide and maintain access and security for the system. System Users are defined as individual employees of the Parties who have been granted access to the IPSS. Identified costs, which directly benefit all System Users shall be divided by the total number of System Users to determine the ‘per-user’ fee. The fee schedule may include a one-time network connection and setup fee for access to IPS and may include an annual fee to maintain ongoing connectivity to the system. The fee schedule may include hourly rate(s) for any non-standard support services contracted with IPS and performed for the sole benefit of the Subscribing Agency by IPS personnel.

Requests from a Subscribing Agency for programming and/or other non-standard support is subject to a review process and final approval by the IPS Directors.

IPS shall bill Subscribing Agency for network connection, programming and/or non-standard support services within 30 days of connection or service. Subscribing Agency shall remit payment upon receipt of the invoice, not to exceed 30 days.

Shasta Area Safety Communications Agency (SHASCOM), and Shasta Interagency Narcotics Task Force (SINTF) are exempt from the ‘per-user’ fee requirement.

8. VIOLATION OF MOU
In the event a Subscribing Agency fails to exercise Management Controls as outlined in Section 3 or Security Clearance as outlined in Section 4, IPS may deny the Subscribing Agency further access to the IPSS. In the event Subscribing Agency fails to remit the invoiced amount to IPS, IPS may deny the Subscribing Agency further access to the IPSS. This action shall occur only after a meeting of the IPS Directors, and the Subscribing Agency has been conducted and a majority vote by the IPS Directors affirming termination of the Subscribing Agency access.

9. TERM OF MOU
Packet Pg. 112 Attachment: IPS MOU (4.9(a)--Approve IPS MOU)

This Memorandum of Understanding shall become effective as of the date of the last signatory and shall remain in full force and effect until it is terminated by written notice. In the event an individual Subscribing Agency no longer desires access to the IPSS, that Subscribing Agency shall provide a written notice to IPS. Upon such notice, employees of the withdrawing agency will no longer be allowed access to the IPSS three (3) business days after written notice is received by the IPS Project Supervisor and the withdrawing agency shall cease to be a part of the IPSS.

In the event the Subscribing Agency signatory authority and/or the IPS Board of Directors signatory Authority changes during the term of this agreement, this MOU shall remain active, and all authority and agreement shall be inherited by the successor.

10. INDEMNIFICATION
It is agreed that each of the Parties shall, for its sole negligence, or sole willful conduct, mutually save and hold each of the other parties and each of the other parties' appointed and elected officials, its agents, representatives, volunteers, and employees harmless from all costs, expenses, losses, and damages, including death or damages to property caused by any act or neglect of such party, its agents, representatives, volunteers, officials, or employees in the performance of this agreement.
[SIGNATURE PAGE FOLLOWS]

Packet Pg. 113 Attachment: IPS MOU (4.9(a)--Approve IPS MOU)

Subscribing Agency: ___________________________________ Tier 1 Number of Users: __________________
Tier 2 Number of Users: __________________
Tier 3 Number of Users: __________________
Effective Date: __________________
______________________________________ ___________________ (Signatory), (Title) Date
IPS BOARD OF DIRECTORS:
______________________________________ ___________________ Chief of Police Date
Redding Police Department
______________________________________ ___________________ Chief of Police Date
Anderson Police Department
______________________________________ ___________________ Sheriff-Coroner Date
Shasta County Sheriff’s Office
Packet Pg. 114 Attachment: IPS MOU (4.9(a)--Approve IPS MOU) IPS Directors
Redding Police           Anderson Police          Sheriff's Office County ‐ CIO COR ‐ CIO
COR ‐ IT
COR ‐ IT Supervisor
COR ‐ Systems
Administrator
COR ‐ ProgrammerCOR ‐ Programmer
COR ‐ Computer Technician
City of Redding
RPD
RFD
SO ‐ Project Supervisor
App Specialist
½ IPS ‐ ½ SO
Subscribing IPSS
Agencies
Exhibit B
December 2021
Packet Pg. 115
Attachment: IPS MOU (4.9(a)--Approve IPS MOU)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve the Integrated Public Safety Memorandum of Understanding (MOU) between the City of Redding, the City of Anderson, the County of Shasta, and SHASCOM for a five-year period, effective on the date of the last signatory to the MOU; and authorize the Mayor to execute the MOU on behalf of the City of Redding.

Fiscal Impact
There will be no new impact to the General Fund from this MOU. The funding arrangement in this MOU is the same as in prior agreements as follows: City of Redding and Shasta County at 45 percent each and City of Anderson at 10 percent. SHASCOM contributes a share of the maintenance cost for the records management system.

Alternative Action
The City Council could choose not to approve the new MOU and provide staff with alternative direction.

Background/Analysis
In 1991 the City Council approved entering into an agreement with the City of Anderson and Shasta County to create Integrated Public Safety (IPS). The agreement was undertaken to consolidate the various records systems and other automated programs which each of the public safety agencies were using in effort to maximize the usefulness of the information, reduce redundancy, and make the best use of the agencies’ personnel resources.

The entities have been operating under the IPS MOU since that time, with updates in 1997, 2002, 2004, 2010, and 2012. In 2017, a new MOU was executed to manage the replacement of the Records Management systems that outlined the management of the project as well as additional MEETING DATE: July 19, 2022
ITEM NO. 4.9(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.9(a)--Approve Integrated Public Safety Memorandum of Understanding Bill Schueller, Chief of Police
Packet Pg. 116 Attachment: Previous Staff Report - 7-19-22 (4.9(a)--Approve IPS MOU) Report to Redding City Council July 11, 2022
Re: 4.9(a)--Approve IPS MOU Page 2
funding sources for the project. The MOU expired on May 8, 2022. The new MOU incorporates minor changes to reflect the operation of IPS. The following are the main provisions of the MOU:

1. The City of Redding, Shasta County, and the City of Anderson will each appoint a member to act as Directors of the IPS Board. SHASCOM is non-voting member of the IPS Board.

2. Funding for IPS remains the same as in the prior MOU’s with Shasta County and the City of Redding at 45 percent each and the City of Anderson at 10 percent. SHASCOM will contribute no less than $175,000 annually for system maintenance costs subject to increases of 10 percent per year for any increases to the cost of system maintenance.

3. The City of Redding will maintain a separate IPS interest-bearing fund to manage approved funding, revenues, and expenditures. Interest generated by the IPS Fund shall remain in the IPS Fund.

4. City of Redding will act as the Purchasing Agency for IPS and will follow all purchasing rules and policies of the City of Redding.

5. IPS Directors are authorized on behalf of their respective governing authority to approve any contract or agreement that directly relates to the operation of the system and falls within the scope of the approved IPS budget and its related amendments. Any approval of such agreements and contracts must comply with the City of Redding’s purchasing policies and procedures.

6. Non-member agencies that require access to the shared system information that is recognized by the IPS Directors are considered Subscriber Agencies. Subscriber Agencies are required to enter into a MOU (Exhibit A of the MOU) executed by the IPS Directors. The IPS Directors have the authority to update the Subscriber Agency MOU as needed to reflect current operational needs.

7. The IPS Directors will set the fee for subscribing agencies each year.

8. The term of the MOU is for five (5) years. It may be terminated at an earlier date with written agreement from all parties.

The MOU was approved by the IPS Board at the May 19, 2022, IPS Board Meeting authorizing each agency to request approval from their governing bodies. Both the City of Anderson and Shasta County will be taking the MOU to their governing bodies within the next few weeks.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
Memorandum of Understanding
Packet Pg. 117 Attachment: Previous Staff Report - 7-19-22 (4.9(a)--Approve IPS MOU)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept a grant from the California Office of Traffic Safety in the amount of $148,000 to fund overtime, training, and minor equipment to increase traffic safety enforcement for the Redding Police Department; and adopt Resolution approving and adopting the 61st Amendment to City Budget Resolution No. 2021-078 appropriating said funds.

Fiscal Impact
This grant does not require matching funds. There is no negative fiscal impact in accepting this grant.

Alternative Action
The City Council could choose not to approve acceptance of the grant. The Redding Police Department would lose the opportunity to focus additional efforts on traffic enforcement.

Background/Analysis
In January 2022, the Redding Police Department (RPD) submitted a proposal to the Office of Traffic Safety (OTS) for its 2022 funding year, which begins October 1, 2022. RPD requested funding for the Selective Traffic Enforcement Program (STEP), to increase traffic safety enforcement, in the amount of $149,880.

The OTS recently notified RPD that the department’s proposal has been selected for funding in the amount of $148,000. The grant will fund overtime for the following traffic enforcement activities: enforcing speed limits, deterring aggressive driving, conducting DUI checkpoints, saturation patrols, motorcycle enforcement, and bicycle/pedestrian enforcement. Additionally, funding is provided for training, computer equipment, and checkpoint supplies. This is a oneyear grant lasting from October 1, 2022, through September 30, 2023.

MEETING DATE: September 20, 2022
ITEM NO. 4.9(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.9(b)--California Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant Acceptance and Adopt Resolution.

Bill Schueller, Chief of Police
Packet Pg. 118
Report to Redding City Council September 12, 2022
Re: 4.9(b)--Accept OTS STEP Grant Page 2
Environmental Review
Accepting the grant is not a project as defined by the California Environmental Quality Act (CEQA), therefore, no further action is required at this time.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
^Resolution
2022 OTS Application
Packet Pg. 119
RESOLUTION NO. 2022-____

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 61ST AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078
APPROPRIATING $148,000 FOR THE CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) GRANT PROGRAM AWARD FOR FISCAL YEAR 2022-23

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
111 450 Police Grants $148,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
111-450-6-2650-09 Fed Grant - Operating - Police $ 148,000 Increase Expenditures
111-450-4760-16 OTS Grant $ 148,000
Total $ 148,000 $ 148,000
THAT the purpose is to appropriate $148,000 for the California Office of Traffic Safety (OTS) Grant program award for fiscal year 2022-23.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 20th day of September, 2022, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 120 Attachment: ^Resolution (4.9(b)--Accept OTS STEP Grant) Application :: Page 1 of 14
Application Information
Application No: 23-004099
Application Type: STEP Agency (City or
County): Redding
Department
(Police
Dept, DA
Office, etc):

Redding
Police
Department
Authorized
Representative: Bill Schueller DUNS/SAMNumber: JH66RERC8H73

DUNS/SAM
Expiration
Date:
12/17/2022

DUNS/SAM
Registered Address:
777 Cypress
Avenue DUNS/SAM City: Redding DUNS/SAMZIP+4: 96001-2718 Application Summary
Grants Made Easy Application Titles and Descriptions are pre-populated. For General Grants, provide the Application Title and Application Description.

Application Title:

Selective Traffic Enforcement Program (STEP)
Application Description:

Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

Packet Pg. 121 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 2 of 14
Problem Statement:

Currently Redding Police Department's Traffic Unit has been reduced to just four sworn officers, one supervisor and one non-sworn officer whose primary duty is abandoned vehicles. Two of the traffic motor officer positions are currently vacant. These staffing issues are due to officer injuries, retirements and COVID -19 time off. Additionally, Redding Police Department (RPD) responded to 85,720 calls for service in 2021, which limited proactivity. During the summer of 2021 the Department also assisted numerous outlying counties with massive wildfires. Less proactivity results in fewer DUI arrests and traffic enforcement in areas that are prone to traffic collisions. It also effects officers’ ability to respond to neighborhood speed complaints and address repeat offenders.

Despite COVID-19 and wildfires, RPD continues to staff OTS funded overtime enforcement and have met the majority of the goals and objectives for the 2020-2021 grant period. It is anticipated that all the goals for 2021-2022 will be met even with the challenges of the pandemic. Two (2) traffic officers and one supervisor are responsible for investigating all major injury and fatal traffic collisions. In addition, they are responsible for special event planning, OTS grant coordination and general traffic enforcement. Traffic personnel are often tasked with covering shifts for patrol and School Resource Officers when shifts are below minimum staffing levels. The reductions in staffing, special events and covering minimum staffing has impacted the ability of the Traffic Unit to meet its main goal: Traffic Enforcement.

While RPD has been fortunate to receive funding for a DUI Specialists for several years, this was not the case for FY 2021-22. It is anticipated that this will result in a significant decrease in DUI arrests and an increase in DUI related traffic collisions. The Department has already seen this happen during 2020 due to lack of staffing and the impacts of COVID-19 which required the dedicated position be reassigned to maintain minimum staffing levels. As a result, the Department’s proactive enforcement of DUI and traffic violations has been significantly reduced.

RPD will be filling the two vacant motor officer positions to the Traffic Unit in the coming months, and will continue to work on proactive enforcement in the areas of right of way violations and DUI enforcement. The two officers being added to the traffic unit have DUI training experience and one is scheduled to attend DRE.

The Redding Police Department saw an increase in DUI collisions involving driving under the influence of narcotics. The Redding Police Traffic Unit will focus on reducing the number fatalities from the 2021 year.

Traffic Data Summary:

City Applicants: Complete the table below using the most current local data and update the 20XX years in the table (do not use the OTS Rankings or SWITRS).

County or State Applicants: Complete the table below using SWITRS data and update the 20XX years in the table.

Crash
Type 2019 2020 2021
Crashes Victims Crashes Victims Crashes Victims
Fatal 5 5 7 7 12 12
Injury 366 586 495 175 325 440
Fatal Injury Killed Injured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol -
Involved 1 31 1 54 2 54 2 54 0 23 0 28
Hit & Run 0 12 0 14 1 20 1 20 1 19 1 21
Nighttime
(2100-0259
hours)
2 34 2 46 2 29 2 29 1 20 1 20
Top 3 Primary Crash Factors Fatal Injury Killed Injured #1 - 23152(a) VC 0 26 0 28
#2 - 22350 VC 4 25 4 25
#3 - 21453 0 11 0 11
Packet Pg. 122 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 3 of 14
Proposed Solution
Equity:

The Redding Police Department (RPD) values equity in the agency and the community. RPD’s police officers are held to a strict policy of policing equitably and fairly, and receive mandated training from California Peace Officer Standards and Training (POST). RPD also has a specific policy that addresses Bias Based Policing.

Officers of the Department are held accountable for their actions and expected to police fairly. It is our mission to maintain this same accountability during any grant operation. Officers assigned to grant operations will be reminded of RPD’s policy regarding Bias Based Policing.

Packet Pg. 123 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 4 of 14
Strategies:

Redding Police Department (RPD) will utilize all aspects of the OTS grant in a concerted effort to reduce traffic collisions and improve traffic safety within the City of Redding. RPD will also collaborate with the Anderson Police Department and the Redding Area California Highway Patrol (CHP) by conducting highly visible DUI enforcements and traffic operations in an effort to reduce the numbers of persons injured or killed in traffic collisions.

The City of Anderson Police Department received an OTS grant for 2021-2022. The RPD Traffic Unit has mentored the Anderson Police Department in getting their program up and running and recently assisted the Anderson Police Department on a joint DUI checkpoint. RPD looks forward to continuing to work with allied agencies in an effort to reduce DUI's and traffic collisions in our region.

DUI saturation patrols have become an essential part of RPD’s efforts to combat DUI driving. Saturation patrols increase DUI patrol presence, typically on busy weekend nights. Saturation patrols are also utilized during City special events, holidays and during major sporting events, such as the Super Bowl.

OTS funded DUI checkpoints are used in conjunction with saturation patrols and set up in areas of the City of Redding with high visibility and known DUI activity. Social media has become an important tool for the Redding Police Department to educate the public on dangers of drinking and driving. While these checkpoints have resulted in DUI arrests and citations to unlicensed and suspended drivers, the true success of checkpoints can be measured by the number of citizens contacted and educated on the dangers of drunk driving.

RPD would like to support safe motorcycle operations by enforcing traffic laws related to motorcycles and promote driver awareness regarding sharing the road with motorcycles. With months of ideal motorcycle riding weather, both day and night, the Redding area has a large number of motorcycle enthusiasts. In addition, miles of scenic roadways and several yearly motorcycle events draw riders from out of the area. During the last grant cycle, the City of Redding has experienced an increase in motorcycle collisions and fatalities.

RPD would like to continue aggressive enforcement of distracted driving during the next grant cycle. Even with stricter laws governing the use of mobile devices, drivers in the Redding area routinely disregarding the law.

Continued enforcement and education through local and social media will have a positive impact on driver awareness.

RPD continues to rely on OTS funding to send officers to critically important training such as DRE, ARIDE and SFST training. The training is essential to keeping veteran officers qualified and providing newer officers with the tools to conduct DUI investigations. This year the Redding Police Department has hired 18 new officers to fill vacant positions, with a majority of those being new officers from POST academies. These new officers need to be trained in the areas of traffic enforcement and DUI enforcement and investigations. Officers that attend training typically return with enthusiasm and use their training effectively. Many officers wish to receive advanced training. It would be ideal to have at least one DRE certified officer available on each patrol shift.

Redding Police Department is actively recruiting officers for DRE positions its anticipated that Redding Police Department will be in position to send at least one officer to DRE instructor school.

RPD plans to send at least one officer to SFST Instructor School. This will enable Redding Police Department to host a SFST school utilizing the recently opened SHIELD public safety training facility, a local training consortium sponsored by Shasta Community College, and the public safety agencies (law enforcement, fire, ems) in the Northern California Region. Redding Police Department already maintains a POST approved SFST lesson plan and has several certified instructors.

RPD strives to maintain a great working relationship with the community and find it important to solve neighborhood problems. The Department works with the City of Redding Streets, Engineering and Public Works Department to address problems and complaints in regards to our local neighborhoods. Many neighborhoods are asking for more directed enforcement, radar signs and speed calming tables. The City of Redding Streets Department currently has four radar signs that are used throughout the City of Redding monthly. Increasing the number of radar signs will allow the Department to cover additional requests for radar and enforcement in neighborhoods, which also includes some school zones.

The Redding Police Department has been fortunate to have a partnership with OTS for over a decade through grants and always strives to meet or exceed goals for each grant cycle. The grants provide Redding Police Department with essential equipment, training and the ability to educate the public regarding traffic safety. The grants also provide overtime funding to address traffic issues that adversely affect our community. It is our hope that this partnership between Redding Police Department and OTS will continue.

Packet Pg. 124 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 5 of 14
Agency Qualifications:

Moving into the 2021-2022 grant cycle, the Redding Police Department (RPD) looks forward to its partnership with the California Office of Traffic Safety (OTS). RPD utilizes a Management Analyst and Traffic Sergeant to execute and monitor the STEP grant to ensure grant goals are met while effectively utilizing grant money to fund traffic enforcement overtime and purchase necessary equipment. Patrol personnel, both sworn and non-sworn, work hard to complete, and in many instances exceed, all of the grant objectives in addition to their regular duties and other overtime responsibilities.

The Traffic Sergeant will continue to oversee the OTS grant. The sergeant is responsible for the day to day operations, press releases, social media posts, and grant activity. In addition, the supervisor also coordinates with the allied agencies and non-profit organizations that share similar goals with OTS. This will be the traffic sergeants second year managing the OTS grant. The traffic sergeant has received extensive training regarding the expectations and requirements in managing an OTS grant. The Department’s Management Analyst has over 25 years of experience working for the City of Redding managing various grants. She currently oversees the 2021-2022 OTS grant. She has attended several OTS grant meetings and is familiar with the OTS expectations and requirements.

All Redding Police Department personnel and volunteers have a comprehensive background check conducted before they participate in any department activities.

Goals
Description
Reduce the number of persons killed in traffic crashes.

Reduce the number of persons injured in traffic crashes.

Reduce the number of pedestrians killed in traffic crashes.

Reduce the number of pedestrians injured in traffic crashes.

Reduce the number of bicyclists killed in traffic crashes.

Reduce the number of bicyclists injured in traffic crashes.

Reduce the number of persons killed in alcohol-involved crashes.

Reduce the number of persons injured in alcohol-involved crashes.

Reduce the number of persons killed in drug-involved crashes.

Reduce the number of persons injured in drug-involved crashes.

Reduce the number of persons killed in alcohol/drug combo-involved crashes.

Reduce the number of persons injured in alcohol/drug combo-involved crashes.

Reduce the number of motorcyclists killed in traffic crashes.

Reduce the number of motorcyclists injured in traffic crashes.

Reduce hit & run fatal crashes.

Reduce hit & run injury crashes.

Reduce nighttime (2100 - 0259 hours) fatal crashes.

Reduce nighttime (2100 - 0259 hours) injury crashes.

Custom Description
Packet Pg. 125 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 6 of 14
Objectives
Included Target
Number Description
Yes 1
Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release.

Yes 10
Participate and report data (as required) in the following campaigns; Quarter 1: National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.

Yes 12
Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly.

Yes 1
Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training.

Yes 1
Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training.

Yes 1 Send law enforcement personnel to the Drug Recognition Expert (DRE) training.

Yes 1 Send law enforcement personnel to the DRE Recertification training.

Yes 1 Send law enforcement personnel to SFST Instructor training.

No 0 Send law enforcement personnel to DRE Instructor training.

Yes 6
Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.

Yes 25 Conduct DUI Saturation Patrol operation(s).

No 0
Conduct Court Sting operation(s) to cite individuals driving to and from the court after having their driver's license suspended or revoked.

No 0
Conduct Warrant Service operation(s) targeting multiple DUI offenders who fail to appear in court.

No 0
Conduct Stakeout operation(s) that employ police officers to observe the "worst of the worst" repeat DUI offender probationers with suspended or revoked driver licenses.

Yes 24 Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.

Yes 3
Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.

Yes 4
Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers.

No 0 Conduct Nighttime (1800-0559) Click It or Ticket enforcement operation(s).

Packet Pg. 126 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 7 of 14
Yes 4
Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers.

Yes 1
Conduct Traffic Safety educational presentation(s) with an effort to reach community members.

Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.

No 0 Conduct Know Your Limit campaigns with an effort to reach members of the community.

Yes 3 Conduct collaborative DUI Enforcement operations.

Yes 3 Conduct collaborative Traffic Enforcement operations.

No 0 Send law enforcement personnel to DUI Checkpoint Planning and Management training.

No 0
Conduct specialized enforcement operations focusing specifically on street racing and sideshow activities.

No 0
Conduct Illegal Street Racing and Modified Vehicle training classes for law enforcement personnel.

Included Target Number Custom Description
Method of Procedure
Phase 1 - Program Preparation:

The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.

All training needed to implement the program should be conducted this quarter.

All grant related purchases needed to implement the program should be made this quarter.

In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.

Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media RequirementsIssue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO.

Phase 1 - Program Preparation Addendum:

Phase 2 - Program Operations:

Packet Pg. 127 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 8 of 14
The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Requirements
The following requirements are for all grant-related activities:

Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.

The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator.

Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.

If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.

Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).

Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your Coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.

Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.

Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.

Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS Coordinator for approval prior to the production or duplication.

Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.

Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.

Email the OTS PIO at [email protected] and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant-related event or program. Media and program highlights are to be reflected in QPRs.

Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.

Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted.

Packet Pg. 128 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 9 of 14
Phase 2 - Program Operations Addendum:

Phase 3 - Data Collection:

1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives.

Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.

Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.

Collect, analyze and report statistical data relating to the grant goals and objectives.

Phase 3 - Data Collection Addendum:

Budget
Personnel Costs
Hourly Rates - When requesting hours for personnel, enter them as straight time or overtime (for Enforcement Overtime, please use section below) and include the amount of hours that they will spend on grant operations.

Example: Personnel getting paid 100% by the grant working a full year at $41.00 per hour would be entered as Straight time, 2080 Units, $41.00 Unit cost or Rate, and 100% Percent Paid by Grant. This gives a total of $85,280.00 for the year.

Benefits – If requesting benefits for personnel, enter all benefits as a separate line item for each. Start the Item Name with the word 'Benefits', enter the corresponding straight time or overtime total amount in the Unit Cost or Rate, and enter the Benefits Rate to have the system calculate Benefit Costs. (Unit Cost) X (Benefits Rate) = Benefit Costs. To properly relate benefits to the correct personnel line item use the Display Order field, for example use 100.0 for Display Order for the personnel line item and 100.1 for Display Order for the associated Benefits.

Display
Order
Cost
Category
Item
Name
Position
Type
Benefit
Rate
Unit Cost or
Rate Units Percent Paidby Grant
Calculated Cost
to Grant
100.0 A. Personnel
Costs none $0.00 0 100.00% $0.00
125.1 A. Personnel
Costs
Benefits
- OT 1.45% $120,000.00 1 100.00% $1,740.00
Packet Pg. 129 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 10 of 14
Display
Order
Cost
Category Enforcement Activity Item Name Unit Costor Rate Units CalculatedCost to Grant 110.0 A. Personnel
Costs DUI/DL Checkpoints DUI/DL Checkpoints $6,000.00 6 $36,000.00 111.0 A. Personnel
Costs DUI Saturation Patrols DUI Saturation Patrols $1,500.00 25 $37,500.00 112.0 A. Personnel
Costs Traffic Enforcement Traffic Enforcement $750.00 24 $18,000.00 113.0 A. Personnel
Costs Distracted Driving Distracted Driving $750.00 3 $2,250.00 114.0 A. Personnel
Costs Motorcycle Safety Motorcycle Safety $750.00 4 $3,000.00 115.0 A. Personnel
Costs
Pedestrian and Bicycle
Enforcement
Pedestrian and Bicycle
Enforcement $750.00 4 $3,000.00
116.0 A. Personnel
Costs
Collaborative Traffic
Enforcement
Collaborative Traffic
Enforcement $750.00 3 $2,250.00
117.0 A. Personnel
Costs
Collaborative DUI
Enforcement
Collaborative DUI
Enforcement $6,000.00 3 $18,000.00
Personnel Costs: $121,740.00
Travel Expenses
Display Order Cost Category Item Name Unit Cost or Rate Units Calculated Cost to Grant 200.0 B. Travel Expenses In State Travel $5,000.00 1 $5,000.00 Travel Expenses: $5,000.00
Contractual Services
Do not include brand names or names of specific organizations.

Display Order Cost Category Item Name Unit Cost or Rate Units Calculated Cost to Grant 300.0 C. Contractual Services None $0.00 1 $0.00
Contractual Services: $0.00
Equipment (must have Unit Costs of at least $5000)
Do not include brand names or names of specific organizations.

Display Order Cost Category Item Name Unit Cost or Rate Units Calculated Cost to Grant 400.0 D. Equipment None $0.00 1 $0.00
Equipment: $0.00
Other Direct Costs (must have Unit Cost of less than $5000, including tax and shipping) Do not include brand names or names of specific organizations.

Packet Pg. 130 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 11 of 14
Display
Order Cost Category Item Name Unit Cost orRate Units Calculated Cost toGrant 500.0 E. Other Direct
Costs
DUI Checkpoint
Supplies $5,000.00 1 $5,000.00
501.0 E. Other Direct
Costs PAS Devices $700.00 4 $2,800.00
502.0 E. Other Direct
Costs Radar Signs $3,670.00 2 $7,340.00
503.0 E. Other Direct
Costs Tablets $800.00 5 $4,000.00
504.0 E. Other Direct
Costs Mobile Printers $800.00 5 $4,000.00
Other Direct Costs: $23,140.00
Indirect Costs
Item Name should indicate the % and the Cost Category for Indirect Costs e.g. 15% of Salaries and Benefits. Use the Percent Paid by Grant for the Indirect Rate and the Unit Cost or Rate field to indicate the total amount for which Indirect Costs will be claimed. The system will calculate the Cost to Grant.

Indirect Cost Rate must be supported by a federally approved indirect cost rate letter and uploaded to the application.

Display Order Cost Category Item Name Indirect Rate Amount Subject to Indirect Calculated Cost to Grant 600.0 F. Indirect Costs None $0.00
Indirect Costs: $0.00
Total Requested Funding: $149,880.00
Narrative Review
Review and update Narrative for Budget Items
Cost
Category Item Narrative Custom Narrative
A.

Personnel
Costs
none None
A.

Personnel
Costs
DUI/DL
Checkpoints
Overtime for grant funded law
enforcement operations conducted
by appropriate department
personnel.

A.

Personnel
Costs
DUI
Saturation
Patrols
Overtime for grant funded law
enforcement operations conducted
by appropriate department
personnel.

Packet Pg. 131 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 12 of 14
A.

Personnel
Costs
Traffic
Enforcement
Overtime for grant funded law
enforcement operations conducted
by appropriate department
personnel.

A.

Personnel
Costs
Distracted
Driving
Overtime for grant funded law
enforcement operations conducted
by appropriate department
personnel.

A.

Personnel
Costs
Motorcycle
Safety
Overtime for grant funded law
enforcement operations conducted
by appropriate department
personnel.

A.

Personnel
Costs
Pedestrian
and Bicycle
Enforcement
Overtime for grant funded law
enforcement operations conducted
by appropriate department
personnel.

A.

Personnel
Costs
Collaborative
Traffic
Enforcement
Overtime for grant funded
Collaborative Traffic Enforcement
operations conducted by appropriate
department personnel
A.

Personnel
Costs
Collaborative
DUI
Enforcement
Overtime for grant funded
Collaborative DUI Enforcement
operations conducted by appropriate
department personnel
A.

Personnel
Costs
Benefits -
OT Medicare rate is 1.45% for overtime
B. Travel
Expenses
In State
Travel
Costs are included for appropriate
staff to attend conferences and
training events supporting the grant
goals and objectives and/or traffic
safety. Local mileage for grant
activities and meetings is included.

Anticipated travel may include (enter
other known conferences or required
events). All conferences, seminars
or training not specifically identified
in the Budget Narrative must be
approved by OTS. All travel claimed
must be at the agency approved
rate. Per Diem may not be claimed
for meals provided at conferences
when registration fees are paid with
OTS grant funds.

C.

Contractual
Services
None None
D.

Equipment None None
Packet Pg. 132 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 13 of 14
E. Other
Direct
Costs
DUI
Checkpoint
Supplies
On-scene supplies needed to
conduct sobriety checkpoints. Costs
may include 28" traffic cones,
MUTCD compliant traffic signs,
MUTCD compliant high visibility
vests (maximum of 10), traffic
counters (maximum of 2), generator,
gas for generators, lighting,
reflective banners, electronic flares,
PAS Device/Calibration Supplies,
heater, propane for heaters, fan,
anti-fatigue mats, and canopies.

Additional items may be purchased if
approved by OTS. The cost of food
and beverages will not be
reimbursed. Each item must have a
unit cost of less than $5,000
(including tax and shipping).

E. Other
Direct
Costs
PAS
Devices
Preliminary alcohol screening device to detect
the presence of alcohol in a
person's breath and calibration supplies to
ensure accuracy. Costs may include
mouth pieces, gas and accessories.

E. Other
Direct
Costs
Radar Signs
Portable Pole Mounted Radars - The
Department deploys portable radar units in
areas experiencing a high frequency of
speeders, school zones, and residential areas
when citizens complain of speeding in the
neighborhoods. The Department also works in
partnership with the City’s engineers who also
recognize problem areas through speed
surveys. Oftentimes, speed issues can be
mitigated through the use of radar signs when a
motor officer is unavailable. When the problem
is unresolved, motor officers are assigned the
problem area for traffic enforcement. Two
additional portable radar units would help the
Department and city engineers with traffic
calming, responding to citizen complaints, and
ultimately reducing the potential for injury traffic
collisions.

E. Other
Direct
Costs
Tablets
Purchase 5 tablets to be used in conjunction
with the departments new Records Management
System that will allow for automation of ticket
writing. These tablets will allow the Traffic Unit
to streamline the ticket writing process.

E. Other
Direct
Costs
Mobile
Printers
Mobile printers would be used for ticketing
through the new RMS system and allow for
complete automation of the process.

F. Indirect
Costs None None
Packet Pg. 133 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant) Application :: Page 14 of 14
Upload Documents (Optional)
Please try to include all information in the application itself, but if necessary, upload additional documents here
Document Name Update Date/Time
REDDING OTS Tentatively Approved Your Application.pdf 6/23/2022 9:37 AM Application Report 2022-01-31 19:30:13.pdf 1/31/2022 11:30 AM Evaluation, Support, and Submittal
Evaluation, Support, and Submittal
Method of Evaluation:

Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

Administrative Support:

This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

Total Requested Funding:
$149,880.00
Packet Pg. 134 Attachment: 2022 OTS Application (4.9(b)--Accept OTS STEP Grant)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept the donation and transfer of a Jetcraft river boat from the Shasta County Fire Department to the Redding Police Department for patrols along the Sacramento River within the City of Redding limits.

Fiscal Impact
There is no cost associated with accepting the boat other than maintenance and insurance.

Alternative Action
Council could not accept the boat. This would leave the City without access to a river boat that can be used to patrol the river.

Background/Analysis
The Jetcraft river boat and associated program equipment was purchased in May 1997 with funds provided by The McConnell Foundation, the Buckeye Fire Protection District, and the Redding Fire Department for the purpose of establishing a River Rescue Boat program which was operational between from 2004-2009. The program was discontinued and the boat was stored at the City corporation yard until it was donated to the Shasta County Fire Department in 2019.

The river boat will be re-acquired by the City from Shasta County Fire (Cal-Fire) and used by police officers, including the newly appointed park ranger officers at the police department. The river boat will allow officers to access difficult areas, respond to complaint areas affecting quality of life, and work together with other first responder partners to provide a visible presence on the Sacramento River throughout the City limits. The City continues to see an increase in public use and calls for service on the river as the population increases.

MEETING DATE: September 20, 2022
ITEM NO. 4.9(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.9(c)--Accept the donation and transfer of Jetcraft river boat from Shasta County Fire Department to the City of Redding
Brian Barner, Police Captain
Packet Pg. 135
Report to Redding City Council September 14, 2022
Re: 4.9(c)--Acceptance of Jetcraft Page 2
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work and play in the City of Redding.” Packet Pg. 136

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept an update regarding the City of Redding’s COVID-19 Economic Stimulus Package projects.

Fiscal Impact
The City Council (Council) previously approved an allocation of $9 million in Greenhouse Gas (GHG) Cap and Trade auction proceeds to be used for projects that reap an energy savings benefit to the City. To date, the City Manager has authorized purchases and projects totaling over $3.3 million and a consulting services agreement for engineering and construction management support for just over $1.2 million.

Alternative Action
The City Council (Council) may choose not to accept the project status report and provide further direction to staff.

Background/Analysis
On Tuesday, April 21, 2020, the Council unanimously approved the City of Redding Economic Response Plan. Included in the plan, is the allocation of $9 million in Cap and Trade auction proceeds to be used for several projects (Projects) associated with the Local Economic Stimulus Package that equates to a savings in energy costs for the City. On May 5, 2020, the Council authorized the City Manager to execute agreements, purchase orders, and contracts associated with the program to ensure an expedited delivery schedule. The Council also directed staff to provide regular status updates on the program and ratify all City Manager awards.

MEETING DATE: September 20, 2022
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--COVID-19 Economic Stimulus Package Projects Chuck Aukland, Public
Works Director
Packet Pg. 137
Report to Redding City Council September 12, 2022
Re: 4.11(a)--COVID-19 Economic Stimulus Package Projects Update Page 2 As directed by the City Manager, staff has endeavored to break up most of the work into smaller contracts, with values lower than $500,000, with the idea that local contractors and vendors will compete better due to lack of mobilization costs and other local advantages. However, the City has limited control because these are Public Works contracts and must be awarded to the lowest responsible and responsive bidder in accordance with State of California law.

To date, staff has awarded 15 projects totaling over $3.3 million, including projects for lighting improvements at sport fields, the Library, Corporation Yard, City Hall, the Police Department, the Civic Center Auditorium, fire stations, and various other City buildings, and projects to install solar power generation systems and replace roofs at various fire stations, as well as several purchase orders and on-call contract services for lighting, plumbing, mechanical work, and equipment. Eight projects have been completed, and nine of the 15 projects have been awarded to contractors with local offices.

The design consultant and staff are finalizing bid packages for the Aquatic Center Pumping System Upgrades Project and for heating, ventilation, and air conditioning projects at City Hall, the Police Department, and the Corporation Yard. The lighting and solar projects that are currently in construction have experienced some delays as a result of material and equipment long lead times. The attached Project Status Report provides more detailed information on project status and costs. Staff will continue to return to the Council quarterly to provide progress updates, with the next update on December 20, 2022.

Environmental Review
While the individual projects within this report may be subject to the California Environmental Quality Act (CEQA) guidelines and are individually analyzed, this report is not subject to CEQA, and therefore, no further action is required.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Project Status Report
Previous Staff Report 05-05-20
Previous Staff Report 04-21-20
Packet Pg. 138
Project # Description Project Type Contract Method
Award/PO
Date
Ratification
Date Contractor
Local Contractor,
Sub, or Supplier? Cost Est Actual Cost
$ to Local
Contractors
Estimated
Completion
Date
Acceptance
Date Project Status

PROJECTS IN CONSTRUCTION
C19-PO-01 Sourcewell purchase order for stadium lighting (Equipment Only) at Alta Mesa Park, Softball Park, South City Park, Buckeye Park, and Caldwell Park Stadium Lighting Purchase Order
(Equipment Only) 7/16/2020 7/21/2020 Musco No $ 1,227,941 $ 1,227,941 $ - 10/31/2022 Purchase order with Musco for equipment.

C19-L-04 LED Lighting Retrofit at City Hall and Police Station Lighting Standard Bid 8/2/2021 8/17/2021 Fluoresco Services, LLC No $ 519,000 $ 144,118 $ - 10/1/2022 Construction substantially complete. Contractor completing punch list items.

C19-LS-01 Installation of City purchased stadium lighting equipment at Alta Mesa Park, Softball park, South City Park Kiwanis 1, and Tiger Field Stadium Lighting Standard Bid
(Installation Only) 3/31/2021 4/20/2021 Builders Solutions, Inc. Yes $ 465,014 $ 463,168 $ 463,168 12/1/2022 Construction delayed due to long material lead times and baseball schedule. All fields except Tiger Field and Kiwanis 1 completed.

C19-S-01 Solar PV at Fire Stations 7 & 8 Solar Standard Bid 9/29/2021 10/19/2021 B & B Solar Inc. Yes $ 100,529 $ 98,900 $ 98,900 10/31/2022 Construction nearly complete. Contractor is waiting for some equipment.

C19-S-02 Solar PV & Replace Roofs at Various Fire Stations (Stations 2, 4, 5, and 6) Solar Standard Bid 11/23/2021 12/21/2021 Harbert Roofing, Inc. Yes $ 525,610 $ 426,213 $ 426,213 12/1/2022 Roof construction complete. Solar installations starting but contractor is waiting for some equipment.

C19-L-05
LED Lighting Retrofit at Various Locations (Aquatic Center, Caldwell Park, Fire Stations, MLK Jr Center, Enterprise Park, Old City Hall, Senior Citizens Hall, and California Soccer Park)
Lighting Standard Bid 6/2/2022 6/21/2022 Advanced Lighting Services, Inc.

No $ 386,077 $ 135,229 $ - 12/15/2022 Construction in progress.

C19-L-06 LED Lighting Retrofit at Civic Center Auditorium Lighting Standard Bid 11/23/2021 12/21/2021 Fluoresco Services, LLC No $ 162,111 $ 77,387 $ - 2/1/2023 Construction on hold due to material delays.

PROJECTS IN DESIGN
C19-M-03 Upgrade HVAC at City Hall & Police Department HVAC Standard Bid $ 888,430 1/15/2023 Jacobs preparing design package.

C19-M-04 Upgrade HVAC at Caldwell Park Rec Center HVAC Standard Bid $ 120,000 8/15/2022 City working with on-call contractor to obtain a quote.

C19-M-05 Upgrade HVAC at Corp Yard HVAC Standard Bid $ 195,000 2/15/2023 Jacobs preparing design package.

C19-P-03 Upgrade Pumping Control System at the Aquatic Center Plumbing Standard Bid $ 150,000 1/15/2023 Jacobs preparing bid package.

C19-S-03 Solar PV & Replace Roofs - Fire Stations 1 and 3 Solar Standard Bid $ 250,000 TBD Design on hold until future plan for these fire stations is determined.

C19-W-04a Replace Windows at Fire Station 5 Windows Standard Bid $ 15,000 12/31/2022 City will negotiate with a local contractor for this work.

C19-W-04b Replace Windows at Fire Stations 1, 2, 3, 4, and 6 Windows Standard Bid $ 153,000 TBD Design on hold until future plan for these fire stations is determined.

C19-M-06 Replace HVAC at Civic Center Auditorium HVAC Standard Bid $ 3,500,000 TBD Design on hold until City can determine if budget will be available.

C19-S-04 Install Solar and Replace Roof at Civic Center Auditorium Solar Standard Bid $ 1,600,000 TBD Design on hold until City can determine if budget will be available.

PROJECTS COMPLETE
C19-L-01 LED Lighting Retrofit at three Non Profit Buildings at Diestelhorst Landing. Lighting On-Call Contract 6/9/2020 7/21/2020 B&C Yes $ 48,000 $ 13,000 $ 13,000 7/9/2020 7/31/2020 Construction completed.

C19-L-02 LED Lighting Retrofit at Library Lighting Standard Bid 11/19/2020 12/15/2020 Clear Blue Energy Corp. No $ 194,263 $ 53,633 $ - 3/1/2021 2/22/2021 Construction completed.

C19-L-03 LED Lighting Retrofit at Corp Yard Lighting Standard Bid 12/15/2020 1/19/2021 Fluoresco Services, LLC No $ 391,117 $ 143,650 $ - 6/22/2021 8/6/2021 Construction completed.

C19-LS-02 Installation of City purchased stadium lighting equipment at Buckeye Park and Caldwell Park
Stadium Lighting Standard Bid
(Installation Only) 2/17/2021 3/16/2021 Builders Solutions, Inc. Yes $ 341,500 $ 311,810 $ 311,810 4/25/2022 5/10/2022 Construction completed.

C19-P-01 Replace Water Heaters in Fire Stations 2, 3, 4, and 6 Plumbing On-Call Contract 6/30/2020 7/21/2020 American Leak Detection Yes $ 49,000 $ 13,050 $ 13,050 9/16/2020 10/2/2020 Construction completed.

C19-P-02 Replace Laundry Facilities in Fire Stations 2, 3, 5, 7, and 8 Plumbing On-Call Contract 6/25/2020 7/21/2020 American Leak Detection Yes $ 17,000 $ 12,759 $ 12,759 9/16/2020 10/2/2020 Construction completed.

C19-M-01 Replace HVAC Units in Fire Stations 1,2,4,6 HVAC On-Call Contract 6/9/2020 7/21/2020 ACCO Yes $ 92,109 $ 95,278 $ 95,278 12/1/2020 11/30/2020 Construction completed.

C19-M-02 Replace HVAC Units in Old City Hall HVAC On-Call Contract 6/15/2020 7/21/2020 ACCO Yes $ 135,755 $ 97,985 $ 97,985 1/20/2021 1/13/2021 Construction completed.

Sub Total: $ 11,526,456 $ 3,314,120 $ 1,532,163

PROJECT MANAGEMENT/DESIGN/CONSTRUCTION MANAGEMENT SERVICES C-19-DC-01 Project Management, Design and Construction Services Engineering Consultant PSA 6/9/2020 7/21/2020 Jacobs Engineering Yes $ 1,240,816 On-going design and construction management services Total $ 12,767,272 $ 3,314,120 $ 1,532,163
Project Budget $9 M. Projects will be prioritized and delivered to fit within approved budget
Energy Efficiency Economic Response Plan (EEERP) Project Status Report Packet Pg. 139 Attachment: ^Project Status Report (4.11(a)--COVID-19 Economic Stimulus Package Projects Update)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the City Manager to award any public works contract, purchase order, or agreements, of any value, associated with the $9.5 million GHG funding approved as part of the Local Economic Stimulus Package.

Fiscal Impact
The City Council has previously approved the allocation of $9.5 million in Cap and Trade auction proceeds to be used for projects that reap an energy savings benefit to the City of Redding. There is no further fiscal impact to granting authority to the City Manager to execute the agreements, purchase orders, and contracts associated with these projects. There may, however, be an added benefit of seeing the money infused more rapidly into the local economy.

Alternative Action
The City Council could choose to not authorize the City Manager to execute the agreements, purchase orders, or contracts associated with the Cap and Trade distribution funds to expedite delivery of the work. This would lengthen the process to use the authorized funding.

Background/Analysis
On Tuesday, April 21, 2020, the City Council unanimously approved the Economic Response Plan. Included in the plan is the allocation of $9.5 million in Cap and Trade auction proceeds to be used for projects associated with the Local Economic Stimulus Package that equate to a savings in energy costs for the City of Redding. By authorizing the City Manager to negotiate, execute, and direct the agreements, purchase orders and contracts, staff can proceed with rapidly assigning the work and awarding bids. The benefit to this is being able to see the Cap and Trade action proceeds go to work as soon as possible in the community, and thereby providing the local MEETING DATE: May 5, 2020
ITEM NO. 9.1(b)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(b)--Consider authorizing the City Manager to award energy savings contracts, purchase orders, and agreements related to the Green House Gas (GHG) funding approved by the City Council as part of the Local Economic Stimulus.

Barry Tippin, City Manager
Packet Pg. 140 Attachment: Previous Staff Report 05-05-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) Report to Redding City Council April 28, 2020
Re: 9.1(b)--Authorize City Manager to award energy savings contracts Page 2 economy a direct opportunity to see a quick positive impact to jobs and business activity. The projects within the package may include, , LED light replacement in City facilities, reroofing and some solar installation at Fire Stations, replacing largely older and heavy energy using equipment with newer more efficient equipment, and additional energy saving projects to be determined
Council Priority/City Manager Goals
 Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
 Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”  Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
 Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
 Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Packet Pg. 141 Attachment: Previous Staff Report 05-05-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept the City of Redding Economic Response Plan and provide direction to staff as follows:
(1) Approve deferral of Transient Occupancy Tax (TOT) hotels and motels. (2) Approve modification of existing Community Assistance for Redding Electric Services (CARES) guidelines.
(3) Approve modification of amortization policy for City of Redding utility bills. (4) Approve the refund of all City of Redding utility deposits. (5) Rescind approval of allocation of Cap and Trade funds for the Wildfire Mitigation and Building Electrification programs; approve Cap and Trade auction proceeds to be distributed to electric customers; and adopt Resolution approving and adopting the 32nd Amendment to City of Redding Budget Resolution No. 2019-050 to appropriate a total of $9 million in Greenhouse Gas allotment for utility rebates. (6) Approve adoption of a utility grant program for small businesses utilizing $600,000 of Community Development Block Grant (CDBG) funding.
(7) Economic Stimulus Package
a. Approve additional use of $5 million of Greenhouse Gas allotment and adopt Resolution approving and adopting the 33rd Amendment to City of Redding Budget Resolution No. 2019-050 allocating money for projects designated as providing energy savings for the general fund.
b. Provide direction on projects involving utilities funding and borrowing.

Fiscal Impact
The amount of impact of this proposal depends on the City Council’s (Council) direction for staff. The programs implemented thus far are expected to impact the General Fund due to approximately $500,000 in missed revenue projections. Programs such as modifying the Amortization Program guidelines and deferring Transient Occupancy Tax will reduce reserves in the short term by providing cash flow relief to businesses. Using restricted revenue funds to modify existing CARES program guidelines, and also refunding City of Redding utility deposits MEETING DATE: April 21, 2020
ITEM NO. 9.1(b)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(b)--Consider Economic Response Plan related to the Covid-19 pandemic's impact on the City and provide direction regarding mitigation measures.

Barry Tippin, City Manager
Packet Pg. 142 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) Report to Redding City Council April 16, 2020
Re: 9.1(b)--Economic Response Plan Page 2
and creating a utility grant program for small business will not impact unrestricted reserves. If the additional utility credit is approved, $9 million in Cap and Trade auction proceeds would need to be allocated, some of which would be reallocated from previously funded projects, to bring the total allocation to $11 million for utility rebates. To complete projects listed in the Local Economic Stimulus Package, $5 million in Cap and Trade auction proceeds would need to be allocated in addition to the $4 million already allocated. The Council could also, through approval of this report, provide direction and identify an amount of money to reserve to pay for any potential borrowing for projects that would be approved through the Local Economic Stimulus Package.

Alternative Action
The Council has multiple options with this report. If it chooses to not accept the report in its entirety, all currently implemented programs would cease and no additional community assistance programming would take place at this time. The Council could choose to accept the report, and therefore all of the currently implemented projects as well, and provide direction to staff regarding which new projects to move forward.

Background/Analysis
The Covid-19 global pandemic has been a health catastrophe causing significant disruption in individual, community and societal norms while devastating the economy. The City of Redding, as the local governmental entity, needs to take bold action in line with the State and Federal Government to not only protect the health and welfare of the individual but also of the economy.

The City of Redding City Council will be presented with a number of proposed initiatives and projects to help individuals and businesses through this difficult time. The attached City of Redding Economic Response Plan is a report detailing programming currently implemented, as well as programming that could be implemented to assist the community. These items are varied in cost and source of funding.

Currently implementing
 Maintain City services
 Suspend Return to Owner fees for impounded animals
 Suspend late fees and interest on payments due to the City of Redding  Suspend City of Redding utility shut-offs due to non-payment  Suspend City of Redding utility payment late fees
 Cap and Trade distribution of $50 to every Redding Electric Utility (REU) account holder
Pending approval
 Deferral of Transient Occupancy Tax payment from hotel and motel businesses  Modify existing –Community Assistance for Redding Electric Services (CARES) program guidelines to provide opportunity for additional financial assistance to qualifying utility customers
 Modify Utilities Amortization program guidelines to extend the amortization period, and extend the program to commercial customers
 Refund City of Redding utility deposits to residential and commercial customers  Additional Cap and Trade distribution of $200 to every REU account holder  Utility grant program for small businesses
 Local Economic Stimulus Package containing multiple projects that will result in local contract work opportunities and energy savings to the City of Redding Packet Pg. 143 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) Report to Redding City Council April 16, 2020
Re: 9.1(b)--Economic Response Plan Page 3
Council Priority/City Manager Goals
 Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
 Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”  Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
 Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
 Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
Resolution - GHG Customer Distribution
Resolution - Green House Gas Allotment
COR Economic Response Plan 2020
Packet Pg. 144 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) Resolution No. 2020 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 32ND AMENDMENT TO CITY BUDGET RESOLUTION NO. 2019-050 RESCINDING

APPROVAL OF ALLOCATION OF CAP AND TRADE FUNDS FOR THE WILDFIRE MITIGATION AND BUILDING ELECTRIFICATION PROGRAMS; APPROVE THE APPROPRIATION OF $9,000,000 OF CAP AND TRADE AUCTION PROCEEDS TO BE DISTRIBUTED TO RATEPAYERS FOR FISCAL YEAR 2019-20.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2019-050 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
142 854 GHG Customer Distribution $9,000,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease in Beginning Balance
142-851-01-0001-01 Beginning Balance $ 1,077,910
Decrease in Cap and Trade Revenues
142-851-01-4400-01 Environmental Attributes $ 2,022,090 Elimination of Building Electrification Project
142-854-8908-98 Building Electrification $ 4,000,000
Elimination of Wildfire Mitigation Project
142-854-8908-99 Wildfire Mitigation $ 1,900,000
Increase in GHG Customer Distribution
142-854-8908-90 GHG Customer Distribution $ 9,000,000
Total $ 9,000,000 $ 9,000,000
THAT the purpose is to rescind approval of allocation of Cap and Trade funds for the Wildfire Mitigation and Building Electrification programs; approve the appropriation of $9,000,000 of Cap and Trade auction proceeds to be distributed to ratepayers for fiscal year 2019-20.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 21st day of April, 2020 and was duly adopted at said meeting by the following vote:

Packet Pg. 145 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ADAM McELVAIN, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 146 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) Resolution No. 2020 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 33RD AMENDMENT TO CITY BUDGET RESOLUTION NO. 2019-050 APPROVE AND APPROPRIATE ADDITIONAL USE OF $5,000,000 OF GREENHOUSE GAS

ALLOTMENT FOR PROJECTS DESIGNED AS PROVIDING ENERGY SAVINGS FOR THE GENERAL FUND FOR FISCAL YEAR 2019-20.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2019-050 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
142 854 Energy Efficiency Measures $5,000,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease in Beginning Balance
142-851-01-0001-01 Beginning Balance $ 5,000,000
Increase in Energy Efficiency Measures
142-854-8908-96 Energy Efficiency Measures $ 5,000,000
Total $ 5,000,000 $ 5,000,000
THAT the purpose is to approve and appropriate additional use of $5,000,000 of Greenhouse Gas allotment allocating money for projects designed as providing energy savings for the General Fund for fiscal year 2019-20.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 21st day of April, 2020 and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ADAM McELVAIN, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 147 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) Packet Pg. 148 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
1 Table of Contents
Executive Summary.......................................................................................................................................2 Plan Elements................................................................................................................................................2 Elements currently implemented .............................................................................................................2 Maintain City Services..........................................................................................................................2 Suspend Return to Owner fees............................................................................................................3 Suspend Late Fees and Interest on City Payments .............................................................................3 Suspend Utility Shut-Off ......................................................................................................................4 Suspend Utility Late Fees.....................................................................................................................4 Distribution of $50 to REU Account Holders.......................................................................................4 Pending the City Council’s approval .........................................................................................................4 Deferral of Transient Occupancy Tax...................................................................................................5 Modify Existing CARES Program Guidelines........................................................................................5 Modify Utilities Amortization Program Guidelines.............................................................................5 Refund City of Redding Utilities Deposits............................................................................................6 Additional Cap and Trade Distribution................................................................................................6 Utility Grant Program for Small Businesses ........................................................................................6 Local Economic Stimulus Package........................................................................................................7 Packet Pg. 149 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
2 Executive Summary
The Covid-19 global pandemic is a health catastrophe causing significant disruption in individual, community and societal norms. While the direct human suffering owed to the disease itself is horrific, the damage to the economy due to necessary health precautions is equally devastating. The City of Redding (City), as the local governmental entity, needs to take bold action in line with the State and Federal Government to not only protect the health and welfare of the individual but also that of the local economy. The City of Redding City Council (Council) has directed that a plan be developed to assist the community in economic recovery to coincide with the cessation of the pandemic. This report provides detailed information on the various programs that have been developed to help foster the economy through this economic disaster.

Some programs have already been implemented while others still need final approval from the City Council. In brief, the programs are listed below.

Currently implement Plan Element Value
Suspend Return to Owner fees $200
Suspend late fees and interest on City of
Redding payments
$60,000
Suspend City of Redding utility shut-offs Increased Cash Flow Suspend City of Redding utility late fees $425,000
Distribution of $50 to REU account holders $2,200,000
Plan Element Pending approval
Deferral of Transient Occupancy Tax $250,000 Est. deferred Modify existing CARES program guidelines $1,500,000
Modify existing Utilities amortization
program guidelines
Increased Cash Flow
Refund City of Redding utility deposits $3,400,000
Additional Cap and Trade distribution $9,000,000
Utility grant program for small businesses $600,000
Local Economic Stimulus Package $20,000,000
Total Value of City Response Plan Est @ $37,500,000
Plan Elements
Elements currently implemented
Maintain City Services
City services provided to the community are critical in nature and are unable to cease in functionality. A multitude of projects, already in the works, have to continue processing in spite of the pandemic that has affected the nation. In order to keep projects moving forward, and to Packet Pg. 150 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
3 continue to serve the community in this critical capacity, City departments implemented immediate changes to comply with State and Federal directives. Personnel able to work from home were provided resources to do so. Meetings of large groups of staff and/or the public were eliminated, and preparations were made to provide access to public meetings without further endangering the community. As a result of the rapid response of staff, City services continue to function for the bulk of the community. In spite of the closure of City Hall and the diminished personnel in the Avtech and Corp Yard buildings, and the Transfer Station, critical City services such as police, fire, electric, solid waste removal, water and wastewater maintenance, and parks services still operate to the benefit of the community. Each position, whether working from home or in the office, is a critical component of maintaining the support of these services. Department directors monitor work product and load to ensure the City continues to function efficiently. The City is providing increased availability of cleaning supplies and sanitizing materials to offices and meeting spaces to maintain worker health.

To provide additional relief to residents and business owners, several programming decisions were implemented. Taking into consideration the varied economic status of Redding residents and businesses, the following steps were taken to provide some help financially.

Suspend Return to Owner fees
Effective March 23, 2020, Haven Humane Society suspended the charging of return to owner fees for animals impounded for running at large. A small portion of the fee is typically returned to the City to recoup costs of providing animal regulation services for the community. The total cost is expected to be less than $200 for the City. This allows Haven to reduce the number of animals left in the shelter while it is being operated at minimum capacity, and it is a benefit for community members who are unable to make the payment at this time.

Suspend Late Fees and Interest on City Payments
The City has initiated the suspension of late fees and penalties for payments and all General Accounts Receivable for items like hangar rents and imposed fines. This is made possible through individual review of accounts as payments are submitted and the reporting is analyzed. Both systems are housed in the legacy system so adjustments are applied manually to individual accounts. The $35 returned check and returned ACH payment fees have been suspended as well. Returned check and ACH fees are charged on an individual basis, and returned items are reported from the City’s banking system daily. When applicable, the returned item amount with the additional fee are typically charged back to established accounts. The fee will be eliminated from these charge backs.

The current plan is to suspend penalties and interest for receivables due in March and April 2020, which would include payments due in April and May. Based on last year’s activities, it is estimated that the loss of revenue to the general fund from the suspensions will be $55,000. The suspension of the returned check and ACH fees is estimated to be $5,000 for the same time period. If extended an additional month through the end of the fiscal year (June 30, 2020), the savings to the community equates to an estimated $60,000 which will result in an equal amount of lost revenue for the City.

Packet Pg. 151 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
4 Suspend Utility Shut-Off
Effective March 18, 2020, the City of Redding Utilities Customer Service suspended the practice of utility shut-offs due to non-payment. Each month, under normal circumstances, approximately 220 utility accounts are disconnected after failure to pay for utility service received over the previous 60 days. Typically, 75 percent of these customers pay their past due amount and have their utilities reconnected within two weeks. With the Covid-19 pandemic and the anticipated increase in the number of utility customers having difficulty keeping up with all of their monthly expenses, it was decided that loss of utility service should not contribute to the stress and anxiety already experienced. Once the pandemic has passed, the Customer Services division will work with customers using various tools to bring the accounts into good standing. It is known that this effort will result in a temporary increase in accounts receivable and decreased cash flow for all utilities – resulting in an equal amount of temporary financial relief to residents of the City of Redding. This measure may result in an increase in bad debt expense, however, additional proposed measures, listed later in this report, could assist in reducing bad debt expense.

Furthermore, bad debt would be sent to a collection agency with a recovery rate of approximately 30 percent.

Suspend Utility Late Fees
Like shut-offs, late fees for utility payments have been suspended. Late fees, historically, amount to $1.7 million per year. While late fee collections are not always linear, it is a close approximation that the suspension will save customers in excess of $425,000 due to the high potential that there will be an increase in late payments. Late fees are an administrative penalty, and therefore, are deposited in the General Fund. If it is assumed that there will be no attempt to collect the past-due late fees, the General Fund will miss revenue projections in this category by at least $425,000.

Distribution of $50 to REU Account Holders
The City Council approved the distribution of excess reserves to be credited to every Redding Electric Utility customer in December 2019 in the amount of $50 per account. The funding source for the distribution is the Greenhouse Gas Allowance Auction Proceeds (also referred to as GHG or Cap and Trade), in an amount equal to about $2.2 million, and will be accomplished via a bill credit.

Pending the City Council’s approval
The following programming ideas were developed to provide additional options to provide financial relief to residents and businesses. These plan elements vary in how they target a diverse set of community members. Reaching as much of the community as possible is crucial for Redding to solidify its economic foundation. These proposals require the City Council’s approval to proceed. Some of the following items can be implemented immediately, while others will need to be further developed and brought back to the Council for further direction.

Packet Pg. 152 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
5 Deferral of Transient Occupancy Tax
Defer payment of TOT from hotel and motel business until August 1, 2020 (payment due August 19, 2020). This deferral would be interest free and full payback would be made by November 1, 2020. The TOT deferral program could provide for much need cash flow for the Hotel and Motel industry by allowing an estimated $250,000 to remain with the business for operating expense. This program would be limited to Hotels/Motels with Business Licenses of 65-40-1 or 65-50-1.

Modify Existing CARES Program Guidelines
Community Assistance for Redding Electric Services (CARES) provides up to $300 of emergency assistance for the electric portion of bills for City of Redding utility customers. The intent of the CARES program is to help customers who have suffered a temporary financial hardship and to bring their account to a current status. Customers are eligible for CARES assistance once every 12 months. This program is funded out of the Public Benefits charges included in each ratepayers’ bill. Staff recommends applying a $300 CARES credit to all residential customers enrolled in the Residential Energy Discount Program (REU’s low income program). This would provide $1.2 million of immediate utility cost relief to our lowest-income customers with an additional $600,000 of additional relief available to those who may apply due to becoming eligible due to impacts from covid-19. These funds would be replenished with the new budget year beginning on July 1, 2020. Should the Council choose to do this, staff recommends providing the Electric Utility Director authority to repeat this process, should the Stay at Home order continue through the summer, and also suspend the once-per-year limitation for applicants. This would have no impact on the Electric Utility’s financial metrics as defined in Council Policy 1414, as Public Benefit Programs are restricted.

Modify Utilities Amortization Program Guidelines
The City of Redding Utilities Customer Service provides amortization for residential customer bills that are past due. This allows customers to “catch-up” on their bill for up to 12 months by amortizing the past-due balance. Staff recommends temporarily expanding this to commercial customers and temporarily extending the amortization for a period of up to 24 months, which would essentially provide a zero percent loan to customers that are past-due and having trouble paying their bill. In addition, this would allow commercial customers who receive Small Business Administration Loans to focus on other essential costs. This would have a temporary impact on City of Redding Utilities, as cash would not be received for up to two years. The risk to the utilities would be any eventual non-performance of these loans; non-performance would mean not paying the full amortization over the 24-month period. Therefore, staff recommends establishing an “eligibility criteria” that the customer must have not been disconnected for nonpayment of utilities in the previous year to be automatically approved for the amortization.

Customers not eligible for automatic amortization may still request it and approval will be granted on a case by case basis. Should the Council choose to do this, Staff recommends providing the Electric Utility Director administrative authority to modify program elements as necessary. As this could affect water, wastewater, and solid waste utilities, the Public Works Packet Pg. 153 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
6 Director would collaborate in these decisions. This plan element will potentially provide millions of dollars in available cash flow for residents and businesses.

Refund City of Redding Utilities Deposits
Staff recommends returning all customer deposits held by Utilities Customer Services. This would return approximately $3.4 million to customers, including approximately $600,000 to commercial customers. The City holds utility deposits on customer accounts that present a higher credit risk to the utilities. By returning deposits, the City is returning monies to customers most in need. This would have no immediate impact on the Electric Utility’s financial metrics as defined in Council Policy 1414 as customer deposits are not included in unrestricted reserves for the purpose of calculating days of cash on hand. The risk to the utilities would be future bad debt accruals of non-payment of utilities by customers who have demonstrated difficulty paying bills.

However, this bad debt would be sent to a collection agency with a recovery rate of approximately 30 percent. Should the Council choose to do this, Staff recommends providing the Electric Utility Director authority to modify administrative processes for billing future utility deposits as defined in City Council Policy 1404. The deposit requirement will be reinstated at an unknown time in the future.

Additional Cap and Trade Distribution
Staff recommends a $200 credit on Electric utility bills to all customers out of Cap and Trade auction proceeds, which is similar to the $50 refund recently approved by Council. This would provide an additional $9 million in rebates to electric utility customers, bringing the total rebate amount, including the Council’s action on March 26, 2020, to approximately $11 million. To fund this program, the Council would need to allocate the balance of current year Cap and Trade revenues and cancel two Council-approved programs that have yet to launch: Wildfire Mitigation and Building Electrification. Wildfire Mitigation has yet to start due to the California Air Resources Board not providing a quantification methodology for reduced greenhouse gasses achieved through fuels reduction, thus the Cap and Trade funds are not available for this purpose. Building Electrification has yet to start due to staffing limitations. This would have no impact on the Electric Utility’s financial metrics as defined in Council Policy 1414 as Cap and Trade revenues are restricted.

Utility Grant Program for Small Businesses
As an entitlement city for the U.S. Department of Housing and Urban Development (HUD) the City receives an annual allocation of Community Development Block Grant funding which is used for public service and public improvements. Due to the Federal CARES act the City received an additional allocation of $447,450. This funding, combined with unused funding from past projects, for a total of $600,000 provides the City an opportunity to provide funding toward eligible small business utility payments for those in the most need or are unable to receive Federal assistance or grants. If approved, staff will present the program and the amount available as part of the required public hearing to approve the use of the funding.

Packet Pg. 154 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
7 Local Economic Stimulus Package
The Local Economic Stimulus Package is composed of multi-departmental projects intended to result in a combination of benefits to the City. In its infancy, this was a mass project designed to create an energy savings with each completed project. The City, however, has multiple deferred maintenance projects that must be completed to maintain the infrastructure stability of its assets.

Staff developed the following plan in a response to a need to merge the energy savings needs of the City with its deferred maintenance needs and infuse much needed capital into the local economy.

The projects in this package were specifically chosen as critical needs either in the realm of energy savings, which qualifies the project to be paid for through GHG auction proceeds, or for its contribution to eliminating the deferred maintenance needs of the City. A combination of GHG funding, utility reserves, municipal bond, and energy cost savings would be used to fund the package with little or no net budgetary impact to the General Fund. The total value of the economic stimulus package is estimated at approximately $20 million. Approximately $9.5 million of GHG money could be allocated for the completion of the projects that realize an energy savings for the City. The energy savings over time for the General Fund could be used to fund the deferred maintenance needs.

Several of the anticipated projects such as the work at various fire stations and lighting upgrades would be started immediately and put out to bid as soon as possible. Other projects, such as the replacement of the heating and air conditioning system at the Civic Auditorium will need to be analyzed further. The intent is to move quickly to infuse available GHG funds and provide economic benefit for the community.

The calculated energy savings from the energy savings projects could be used to secure bond funding to accelerate up to another $10 million in local projects including improvements to the Redding Aquatic Center, park facilities, required building maintenance, and other amenities.

Staff will return to the City Council with a full project list and borrowing options should the City Council provide direction to do so.

Completion of projects totaling up to $20 million is quite a large endeavor. However, the plan would be to bid multiple smaller projects to provide the best opportunity for local contractors to participate in the process, and thereby providing the local economy a direct opportunity to see quick and significant economic benefit in jobs and business activity. According to multipliers provided by the Shasta County Economic Development Corporation, the City of Redding would see a direct benefit equal to 328 jobs and $30 million of economic impact.

Packet Pg. 155 Attachment: Previous Staff Report 04-21-20 (4.11(a)--COVID-19 Economic Stimulus Package Projects Update)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Request for Proposals (RFP) No. 5278, to provide engineering and environmental services for the Victor and Cypress Avenues Active Transportation Project:
(1) Award the Consultant and Professional Services Contract (Contract) to GHD, Inc., in an amount not to exceed $1,707,992.29;
(2) Authorize the Mayor to execute the Contract with GHD, Inc.; and (3) Authorize the City Manager to approve Contract amendments not to exceed $100,000.

Fiscal Impact
The required professional services to prepare the project for construction is estimated to cost approximately $1,900,000, including staff time and right-of-way. Preliminary construction costs are estimated to be $7,000,000 depending on timing of the work. On November 16, 2021, the City Council (Council) budgeted adequate funds for all phases of the Victor and Cypress Avenues Active Transportation Project.

Alternative Action
The Council may choose not to award the contract for this project. This alternative would require staff to reprioritize several City of Redding (City) capital improvement projects to reallocate resources to complete plans and specifications for this project in order to move forward, and it would cause a delay with the delivery of other City projects. In addition, the existing conditions for pedestrians and bicyclists would remain, and the City would miss the opportunity to obtain the funding needed for design and construction of this project.

MEETING DATE: September 20, 2022
ITEM NO. 4.11(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution of Consulting and Professional Services Contract for Engineering and Environmental Services for the Victor and Cypress Avenues Active Transportation Project Chuck Aukland, Public
Works Director
Packet Pg. 156
Report to Redding City Council September 12, 2022
Re: 4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution Page 2 Background/Analysis
On July 21, 2020, the Council authorized the Public Works Department to submit a grant for Active Transportation Program (ATP) funds for the Victor and Cypress Avenues Active Transportation Project (project). Staff was successful in securing significant ATP funds in addition to Shasta Regional Transportation Agency (SRTA) Highway Infrastructure Program (HIP) funds.

The project was identified as a high-priority and strategic corridor to create safe and accessible connections for pedestrians and bicyclists. The location for the project is located within, and directly benefiting, two disadvantaged communities. Improvements will provide direct access to two elementary schools, a regional park, and commercial job centers. The project will also provide connectivity from residential neighborhoods to destinations such as grocery stores, banks, the post office, and other shopping centers.

There is currently no contiguous active transportation network due to multiple sidewalk gaps, inconsistent bike lanes, congested intersections, and unpaved trails. However, the goal of this project is to improve all of these deficiencies by completing the following improvements:
construct shared use paths, eliminate sidewalk gaps, install accessible curb ramps, add buffered bike lanes, install Rectangular Rapid Flashing Beacons (RRFB) with refuge island, as well as construct a protected intersection and a round-about at Cypress Ave., install pedestrian safety lighting, and provide landscaping which will create shade along the project route.

Consultant Selection Process
Five staff members from the Public Works Department formed a review and selection panel. The panel’s evaluation was based on the RFP selection criteria and the consultants’ abilities and qualifications to perform all phases of the engineering and environmental services required.

Three proposals, including design fees in sealed envelopes, were received on April 14, 2022. The panel members evaluated and scored each proposal based on the consultants’ understanding of the project/scope, project’s team experience with similar types of projects and City projects, experience and qualifications of the team, familiarity with State and Federal procedures, project approach, project schedule, and geographic location of the team. The panel ranked the firms based on its scores as follows:

Firm Rank
Dokken Engineering Inc. 1
GHD, Inc., 2
WMH Corporation 3
Upon ranking Dokken as the top firm based on qualifications, its sealed fee envelope was opened and the Disadvantaged Business Enterprise (DBE) documentation was evaluated. Because there are Federal funds for this project, a DBE participation goal of 18 percent was established for the consultants to meet. Dokken did not meet the goal; therefore, per federal regulations, the consultant must perform a Good Faith Effort (GFE) to be awarded the RFP. Staff’s evaluation of an offeror’s GFE is based on Section 9 of the Caltrans Local Assistance Procedures Manual (LAPM) as well as Appendix A of Title 49 CFR Part 26 of the Code of Federal Regulations (CFR). Staff completed its GFE evaluation and determined that Dokken did not demonstrate an adequate GFE. Therefore, in accordance with 49 CFR 26.53, the City must allow the offeror an opportunity for administrative reconsideration as outlined below.

Packet Pg. 157
Report to Redding City Council September 12, 2022
Re: 4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution Page 3

1. As part of this reconsideration, the offeror must have the opportunity to provide written documentation or argument concerning the issue of whether it met the goal or made an adequate GFE.

2. City decision on reconsideration must be made by an official who did not take part in the original determination that the offeror failed to meet the goal or make adequate GFE.

3. The offeror must have the opportunity to meet in person with the City reconsideration official to discuss the issues of whether it met the goal or made an adequate GFE.

4. City must send the offeror a written decision on reconsideration, explaining the basis for finding that the offeror did or did not meet the goal or make an adequate GFE.

5. The result of the reconsideration process is not administratively appealable to the Department of Transportation.

The City’s May 31, 2022, letter to Dokken was notification of the City’s determination and its right to reconsideration. Dokken responded on June 1, 2022, requesting reconsideration and on June 9, 2022, submitted some additional documentation to the City to show how it could meet the DBE participation goal. The City acknowledged Dokken’s request for reconsideration and began the process as provided in the letter to Dokken dated June 3, 2022. The reconsideration hearing was held on June 15, 2022, and in attendance were Dokken, two Reconsideration Officials (Officials), and City staff. All parties agreed on the meeting format and presented positions regarding Dokken’s GFE to the Officials. After the reconsideration meeting, the Officials deliberated independently to make a final determination. The Officials final determination concluded that Dokken did not perform an adequate GFE to meet the DBE participation goal for the reasons identified in the final GFE determination letter to Dokken dated July 15, 2022. All correspondence is attached for reference. Therefore, Dokken’s proposal is deemed nonresponsive to the RFP. It should be noted that a nonresponsive proposal is not unusual in the industry, and in no way provides a reflection of the consultant’s ability to perform the work, nor does it reflect the quality of work or affect the ability to propose on future public works projects.

The City proceeded to evaluate the second ranked consultant, GHD, Inc. (GHD). The City opened the sealed fee envelope and evaluated its DBE documentation. GHD exceeded the DBE participation goal of 18 percent, therefore, no further review of the GFE was necessary. GHD’s proposed fee was $1,707,992.29, and staff believes the fee to be reasonable for the proposed scope of services. In addition, staff believes that GHD is a highly qualified team and will succeed at providing the required design services and further recommends that the Council authorize recommendations listed herein, including award to GHD for an amount not-to-exceed $1,707,992.29.

This agreement has been approved to form by the City Attorney.

Environmental Review
Consultant selection is not a project defined under California Environmental Quality Act (CEQA), and no further action is required. The consultant will provide design and technical study information necessary to ensure environmental clearance as the project progresses.

Packet Pg. 158
Report to Redding City Council September 12, 2022
Re: 4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution Page 4 Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in community.”
Attachments
^Location Map
^Dokken GFE Evaluation
^05-31-2022 COR to Dokken GFE Reconsideration Letter
^06-01-2022 Dokken DBE Reconsideration Request
^06-03-2022 COR to Dokken GFE Reconsideration Meeting Letter ^07-15-2022 GFE Reconsideration Meeting Final Determination Consulting and Professional Services Contract
11-16-21 Previous Staff Report
7-21-20 Previous Staff Report
Packet Pg. 159

CITY OF REDDING

LOCATION MAP

EXHIBIT A

VICTOR AVE & CYPRESS AVE

PUBLIC WORKS ACTIVE TRANSPORTATION PROJECT

DEPARTMENT

E CYPRESS AVE HEATHER LN OXFORD RD BUNKER ST

DEL MONTE ST

BRAMBLE PL

CHURN CREEK RD

INDUSTRIAL ST ALFREDA WAY VICTOR AVE

HARTNELL AVE

VICTOR AVE
Packet Pg. 160 Attachment: ^Location Map (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Packet Pg. 161
Attachment: ^Dokken GFE Evaluation (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Packet Pg. 162
Attachment: ^Dokken GFE Evaluation (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Packet Pg. 163
Attachment: ^Dokken GFE Evaluation (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Packet Pg. 164
Attachment: ^05-31-2022 COR to Dokken GFE Reconsideration Letter (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Packet Pg. 165
Attachment: ^05-31-2022 COR to Dokken GFE Reconsideration Letter (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) June 1, 2022
Mr. Chuck Aukland, PE
Director of Public Works
City of Redding
777 Cypress Avenue
Redding, CA 96001
RE: Victor and Cypress Avenues Active Transportation Project Proposal Inadequate Good Faith Effort
Dear Mr. Aukland:

This letter is to request the administrative reconsideration from the City of Redding for Dokken Engineering’s Good Faith Efforts to meet the DBE participation goal for the Victor and Cypress Avenues Active Transportation Project.

Originally, Dokken Engineering provided the City with our estimated fee and supporting forms showing a DBE Utilization of 18%, meeting the project goal. Dokken Engineering has a good working relationship with all the listed DBE firms. The stated 18% included Roundabotix, a woman-owned business, that had submitted a DBE application to Caltrans, and was pending DBE Certification. Dokken Engineering was under the assumption that Roundabotix would receive their DBE certification in time for the contract negotiations of this proposal. Roundabotix inquired with Caltrans about the application and received a response around May 10th stating:
“…due to some unforeseen manpower changes in the civil rights office and DOT management that DBE certification is really backed up right now and it could be 6 to 9 months before our certification decision is made”.

On May 4th, the City notified Dokken Engineering that a “pending DBE Certification” could not be used towards meeting the project goal. This dropped Dokken Engineering’s proposed DBE utilization percentage below the 18% goal.

Dokken Engineering requests the ability to resubmit the proposed fee and supporting forms, based on the new information that “pending DBE Certification” subconsultant’s do not count towards the project goal, showing that Dokken Engineering does meet the stated 18% DBE goal for the project. Dokken Engineering wants to meet the 18% DBE goal for the project.

Packet Pg. 166 Attachment: ^06-01-2022 Dokken DBE Reconsideration Request (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) The table below shows the new DBE commitment percentages for our subconsultants based on the revised cost proposal:

DBE CONSULTANTS DOLLAR
AMOUNT

PERCENTAGE
Bajada Geosciences, Inc. $43,422.08 2.64%
UNICO Engineering $108,607.93 6.59%
GPA Consulting $25,303.15 1.54%
Bess Testlabs $120,000.00 7.28%
TOTAL DBE CONSULTANTS $297,333.16 18.05%
TOTAL COST $1,647,526.88
Enclosed please find the revised Cost Proposal, Exhibit 10-H, and the Exhibit 10-O1.

If you have any questions or concerns, please feel free to reach out to me at (916) 505-0045 or by email at [email protected]. I am also available to meet in person with the City reconsideration official to discuss any issues on how Dokken Engineering is meeting the 18% project goal.

We look forward to continuing our work with the City of Redding and delivering this important project.

Sincerely,

DOKKEN ENGINEERING
Brian Stephenson, PE
Project Manager
Attachments:
• Revised Cost Proposal
• Revised Exhibit 10-Hs
• Revised Exhibit 10-O1
Packet Pg. 167 Attachment: ^06-01-2022 Dokken DBE Reconsideration Request (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Packet Pg. 168
Attachment: ^06-03-2022 COR to Dokken GFE Reconsideration Meeting Letter (4.11(b)--Award Request for Proposal No. 5278 and Authorize Packet Pg. 169
Attachment: ^07-15-2022 GFE Reconsideration Meeting Final Determination (4.11(b)--Award Request for Proposal No. 5278 and Authorize Packet Pg. 170
Attachment: ^07-15-2022 GFE Reconsideration Meeting Final Determination (4.11(b)--Award Request for Proposal No. 5278 and Authorize Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 1

CONSULTING AND PROFESSIONAL SERVICES CONTRACT

WITH FHWA FUNDING/ASSISTANCE
THIS CONTRACT is made at Redding, California, by and between the City of Redding (ACity@), a municipal corporation, and GHD (AConsultant@) for the purpose of Engineering and Environmental Services for the Victor and Cypress Avenues Active Transportation Project (VCAT).

WHEREAS, a source of funding for payment for professional services provided under this Agreement is federal funds from the United States Department of Transportation.

WHEREAS, Consultant desires to perform and assume responsibility for the provision of certain professional services required by City on the terms and conditions set forth in this Contract.

NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows:

SECTION 1. CONSULTANT SERVICES
A. Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, attached and incorporated herein.

Consultant shall provide the services at the time, place and in the manner specified in Exhibit A. All Consultant personnel listed as members of the project team in the attached exhibits shall remain on project unless prior approval for the change in personnel has been granted by City=s Contract Administrator.

B. Consultant shall submit progress reports at least once a month. Each progress report should be sufficiently detailed for the Contract Administrator, as noted in Section

10.A, to: 1) determine if Consultant is performing to expectations and is on schedule; 2) provide communication of interim findings, and 3) sufficiently address any difficulties or special problems encountered.

C. Consultant=s Project Manager, as noted in Section 10.B., shall meet with City=s Contract Administrator as needed to discuss progress on the scope of work.

D. Nothing contained in this Contract or otherwise shall create any contractual relation between City and any subconsultant, and no subcontract shall relieve Consultant of its responsibilities and obligations hereunder. Consultant agrees to be as fully responsible to City for the acts and omissions of its subconsultants and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Consultant. Consultant=s obligation to pay its subconsultants is an independent obligation from the City=s obligation to make payments to Consultant.

E. Consultant shall perform the work contemplated with resources available within its own organization and no portion of the work pertinent to this contract shall be Packet Pg. 171 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 2 subcontracted without written authorization by City=s Contract Administrator, except that, which is expressly identified in the approved Cost Proposal.

F. Consultant shall pay its subconsultants within seven (7) calendar days from receipt of each payment made to Consultant by City, in accordance with the provision in Section 7108.5 of the California Business and Professions Code. Concerning prompt payment to contractors. The 7-day rule is applicable unless a longer period is agreed to in writing. Any delay or postponement of payment over 30-days may take place only for good cause and with the agency=s prior written approval. Any violation of Section 7108.5 shall subject the violating consultant or subconsultant to the penalties, sanctions, and other remedies of that Section. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the consultant or subconsultants in the event of a dispute involving late payment or nonpayment by the consultant, deficient subconsultant performance, and/or noncompliance by a subconsultant. This clause applies to both DBE and nonDBE subconsultant.

G. Any subcontract in excess of $25,000 entered into as a result of this contract shall contain all the provisions stipulated in this contract to be applicable to subconsultants.

H. Any substitution of subconsultants must be approved in writing by City=s Contract Administrator prior to the start of work by the subconsultant.

I. Consultant and any subconsultant shall permit City, the State of California, and the Federal Highway Administration (AFHWA@), if federal participating funds are used in this Contract, to review and inspect the project activities and files at all reasonable times during the performance period of this Contract including review and inspection on a daily basis.

SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. The method of payment for this contract will be based on actual cost plus a fixed fee.

City will reimburse Consultant for actual costs (including labor costs, employee benefits, travel, equipment rental costs, overhead and other direct costs) incurred by Consultant in performance of the work. Consultant will not be reimbursed for actual costs that exceed the estimated wage rates, employee benefits, travel, equipment rental, overhead, and other estimated costs set forth in the approved Consultant=s Cost Proposal, unless additional reimbursement is provided for by contract amendment. In no event, will Consultant be reimbursed for overhead costs at a rate that exceeds City=s approved overhead rate set forth in the Cost Proposal. In the event, that City determines that a change to the work from that specified in the Cost Proposal and contract is required, the contract time or actual costs reimbursable by City shall be adjusted by contract amendment to accommodate the changed work. The maximum total cost as specified in Paragraph AI@ shall not be exceeded, unless authorized by contract amendment.

B. In addition to the allowable incurred costs City will pay the Consultant a fixed fee of One Hundred Four Thousand One Hundred Thirty and 14/100 Dollars ($104,130.14).

Packet Pg. 172 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 3 The fixed fee is nonadjustable for the term of the contract, except in the event of a significant change in the scope of work and such adjustment is made by contract amendment.

C. Reimbursement for transportation and subsistence costs shall not exceed the rates specified in the approved Cost Proposal.

D. When milestone cost estimates are included in the approved Cost Proposal, Consultant shall obtain prior written approval for a revised milestone cost estimate from the Contract Administrator before exceeding such cost estimate.

E. Progress payments will be made monthly in arrears based on services provided and allowable incurred costs. A pro rate portion of Consultant=s fixed fee will be included in the monthly progress payments. If Consultant fails to submit the required deliverable items according to the schedule set for in the Statement of Work, City shall have the right to delay payment or terminate this Contract in accordance with the provisions of Section 3 ATerm and Termination@.

F. No payment will be made prior to approval of any work, nor for any work performed prior to approval of this contract.

G. No retainage will be held by City from progress payments due Consultant. Any retainage held by Consultant or subconsultants from progress payments due subconsultants shall be promptly paid in full to subconsultants within thirty (30) calendar days after the subconsultant=s work is satisfactorily completed. Federal law (49 CFR26.29) requires that any delay or postponement of payment over the thirty (30) days may take place only for good cause and with City=s prior written approval.

Any violation of this provision shall subject the violating Consultant or subconsultant to the penalties, sanctions and other remedies specified in Section 7108.5 of the Business and Professions Code. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the Consultant or subconsultant in the event of a dispute involving late payment or nonpayment by Consultant, deficient subconsultant performance, or noncompliance by a subconsultant.

H. Consultant will be reimbursed as promptly as fiscal procedures will permit upon receipt by City=s Contract Administrator of itemized invoices in triplicate. Invoices shall be submitted no later than 45 calendar days after the performance of work for which Consultant is billing. Invoices shall detail the work performed on each milestone and each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this contract number and project title. Final invoice must contain the final cost and all credits due City including any equipment purchased under the provisions of Section 4 AEquipment Purchase@ of this contract. The final invoice should be submitted within 60 calendar days after completion of consultant=s work. Invoices shall be mailed to City=s Contract Administrator at the following address:

Packet Pg. 173 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 4 City of Redding
Corri Vandiver, Senior Civil Engineer
777 Cypress Avenue
Redding, CA 96001
I. In accordance with Exhibit B, attached and incorporated herein, the total amount payable by City including the fixed fee shall not exceed One Million Seven Hundred Seven Thousand Nine Hundred Ninety-Two 29/00 Dollars ($1,707,992.29).

J. Salary increases will be reimbursable if the new salary is within the salary range identified in the approved Cost Proposal and is approved by City=s Contract Administrator.

For personnel subject to prevailing wage rates, as described in the California Labor Code, all salary increases, which are the direct result of changes in the prevailing wage rates are reimbursable.

K. Consultant agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., shall be used to determine the cost allowability of individual items.

L. Consultant also agrees to comply with federal procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.

M. Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under 49 CFR Part 18 and 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., are subject to repayment by Consultant to City.

N. All subcontracts in excess of $25,000 shall contain the above provisions.

SECTION 3. TERM AND TERMINATION
A. This contract shall go into effect on September 21, 2022, contingent upon approval by City, and Consultant shall commence work after notification to proceed by City=s Contract Administrator. The contract shall end on December 31, 2026, unless extended by contract amendment.

B. Consultant is advised that any recommendation for contract award is not binding on City until the contract is fully executed and approved by City.

C. City reserves the right to terminate this contract upon thirty (30) calendar days written notice to Consultant with the reasons for termination stated in the notice.

D. City may terminate this contract with Consultant should Consultant fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, City may proceed with the work in any manner deemed Packet Pg. 174 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 5 proper by City. If City terminates this contract with Consultant, City shall pay Consultant the sum due to consultant under this contract prior to termination, unless the cost of completion to City exceeds the funds remaining in the contract. In which case the overage shall be deducted from any sum due consultant under this contract and the balance, if any, shall be paid to Consultant upon demand.

E. The maximum amount for which the City shall be liable if this contract is terminated is One Million Seven Hundred Seven Thousand Nine Hundred Ninety-Two 29/00 Dollars ($1,707,992.29).

F. It is mutually understood between the Parties that this Contract may have been written before ascertaining the availability of funds or appropriation of funds, or for the mutual benefit of both Parties, or in order to avoid program and fiscal delays that would occur if the Contract were executed after that determination was made. This Contract is valid and enforceable only if sufficient funds are made available to the City for the purpose of this Contract. In addition, this Contract is subject to any additional restrictions, limitations, conditions, or any statute, ordinance or regulation enacted by the Congress, State Legislatures, or City Council that may affect the provisions, terms, or funding of this Contract in any manner. Consistent with Article 16, Section 18, of the California Constitution, it is mutually agreed that if sufficient funds are not appropriated, this Contract shall be amended to reflect any reduction in funds. City may likewise void the Contract under Section 3.C.

G. In the event that City gives notice of termination, Consultant shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Consultant pursuant to this Contract.

H. In the event that City terminates the Contract, City shall pay Consultant the reasonable value of services rendered by Consultant pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Contract. Consultant shall, not later than ten (10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City=s Contract Administrator is necessary to determine the reasonable value of the services rendered by Consultant.

I. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party=s failure to perform each obligation required by this Contract.

SECTION 4. EQUIPMENT PURCHASE
A. Prior authorization in writing by City=s Contract Administrator shall be required before Consultant enters into any unbudgeted purchase order, or subcontract exceeding $5,000 for supplies, equipment, or Consultant services. Consultant shall provide an evaluation of the necessity or desirability of incurring such costs.

Packet Pg. 175 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 6 B. For purchase of any item, service or consulting work not covered in Consultant=s Cost Proposal and exceeding $5,000, prior authorization by City=s Contract Administrator is required. Three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified and accepted by City=s Contract Administrator.

C. Pursuant to 49 CFR, Part 18 and for any equipment purchased as a result of this Contract, Consultant shall maintain an inventory of all non-expendable property.

Non-expendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs replacement and is sold or traded in, City shall receive a proper refund or credit at the conclusion of the Contract, or if the Contract is terminated, Consultant may either keep the equipment and credit City in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with City=s established purchasing procedures and credit City in an amount equal to the sales price. If Consultant elects to keep the equipment, fair market value shall be determined at Consultant=s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to City and Consultant. The terms and conditions of such sale must be approved in advance by City.

D. All subcontracts in excess $25,000 shall contain the above provisions.

SECTION 5. INSURANCE
A. Unless modified in writing by City=s Risk Manager, Consultant shall maintain the following noted insurance during the duration of the Contract:

Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers= Compensation and Employers= Liability X
Professional Liability (Errors and Omissions) X
(Place an Ax@ in the appropriate box)
B. Coverage shall be at least as broad as:

1. Insurance Services Office form number CG-0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;

2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less Packet Pg. 176 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 7 than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;

3. Statutory Workers= Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers= Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;

4. Professional Liability (Errors and Omissions) Insurance, appropriate to Consultant=s profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.

5. The City does not accept insurance certificates or endorsements with the wording Abut only in the event of a named insured=s sole negligence@ or any other verbiage limiting the insured=s insurance responsibility.

C. Any deductibles or self-insured retentions must be declared to and approved by City.

At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.

D. The General Liability shall contain or be endorsed to contain the following provisions:

1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant.

The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.

2. The insurance coverage of Consultant shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Consultant=s insurance and shall not contribute with it.

3. Coverage shall state that the insurance of Consultant shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given to City. In addition, Consultant agrees that it Packet Pg. 177 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 8 shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days= prior written notice has been given to City.

E. Insurance is to be placed with insurers with a current A.M.Best=s rating of no less than A-VII.

F. Consultant shall designate the City of Redding as a Certificate Holder of the insurance. Consultant shall furnish City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnished to: Risk Management Department, City of Redding, 777 Cypress Avenue, Redding, CA 96001. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City=s Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been provided, or not been provided in a timely manner.

G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification.

H. If any policy of insurance required by this Section is a Aclaims made@ policy, pursuant to Code of Civil Procedure ' 342 and Government Code ' 945.6, Consultant shall keep said insurance in effect for a period of eighteen (18) months after the termination of this Contract.

I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Consultant shall immediately notify City=s Risk Manager by telephone at (530) 225-4068. No later than three (3) calendar days after the event, Consultant shall submit a written report to City=s Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Consultant=s insurance company; and 4) a detailed description of the damage and whether any City property was involved.

SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code ' 2782.8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney=s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and Packet Pg. 178 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 9 investigation costs) of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney=s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

C. The Consultant=s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant=s inability to evaluate liability. The Consultant shall respond within thirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City.

If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.

D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Contractor.

E. City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City=s interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.

SECTION 7. MISCELLANEOUS TERMS AND CONDITIONS
A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Packet Pg. 179 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 10 Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.

B. This document, including all exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Consultant. No verbal agreement or conversation with any official, officer, agent or employee of City, either before, during or after the execution of this Contract, shall affect or modify any of the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract.

C. No covenant or condition to be performed by Consultant under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Consultant of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.

D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.

F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code ' 1654 that contracts are construed against the drafter shall not apply.

G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action in which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.

Packet Pg. 180 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 11 H. In the event of a conflict between the term and conditions of the body of this Contract and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant.

I. Pursuant to the City=s business license ordinance, Consultant shall obtain a City business license prior to commencing work.

J. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.

K. Consultant shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultant performs under this Contract. Any and all taxes imposed on Consultant=s income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant shall not be eligible for coverage under City=s workers= compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit.

L. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.

M. No portion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as City=s Risk Manager shall determine to be necessary.

N. Consultant shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant=s profession. All products of whatsoever nature which Consultant delivers to City Packet Pg. 181 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 12 pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.

O. Consultant shall perform all services required pursuant to this Contract in adherence with the provisions in Sections 8, 10, 11, 12, and 13 of the Sub-Recipient Cooperative Agreement between Shasta Regional Transportation Agency and City of Redding, C6025, incorporated herein by reference.

SECTION 8. SURVIVAL
The provisions set forth in Sections 4, 5, 6, 7.A, 7.D, 7.G, 7.L, 15, 18, 19, and 20 of this Contract shall survive termination of the Contract.

SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances, regulations and codes of federal, state and local governments. Consultant shall include the provisions of this section in all subcontracts to perform work under the contract.

B. Consultant=s signature affixed herein, and dated, shall constitute a certification under penalty of perjury under the laws of the State of California that Consultant has, unless exempt, complied with, the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, Section 8103.

C. During the performance of this Contract, Consultant and its subconsultants shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, and denial of family care leave. Consultant and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code '12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Contract by reference and made a part hereof as if set forth in full. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

D. The Consultant shall comply with regulations relative to Title VI (nondiscrimination in federally-assisted programs of the Department of Transportation - Title 49 Code of Federal Regulations, Part 21 - Effectuation of Title VI of the 1964 Civil Rights Act and Appendix E of the Title VI Assurances –US DOT Order 1050.2A(attached)).

Packet Pg. 182 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 13 Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the state of California shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.

E. The Consultant, with regard to the work performed by it during the Agreement shall act in accordance with Title VI. Specifically, the Consultant shall not discriminate on the basis or race, color, national origin, religion, sex, age, or disability in the selection and retention of Subconsultants, including procurement of materials and leases of equipment. The Consultant shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the U.S. DOT=s Regulations, including employment practices when the Agreement covers a program whose goal is employment.

F. The Contractor or Subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of United States Department of Transportation-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contact, which may result in the termination of this contract or such other remedy, a recipient deems appropriate.

SECTION 10. REPRESENTATIVES
A. City=s Contract Administrator for this Contract is Corri Vandiver, email [email protected], telephone number (530) 245-7120. All of Consultant=s questions pertaining to this Contract shall be referred to the above-named person, or to the representative's designee.

B. Consultant=s Project Manager for this Contract is Meghan Sigler, email [email protected], telephone number (530) 691-5790. All of City=s questions pertaining to this Contract shall be referred to the above-named person.

C. The representatives set forth herein shall have authority to give all notices required herein.

SECTION 11. NOTICES
A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10) and delivered by facsimile, with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:

Packet Pg. 183 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 14 To City:

Corri Vandiver, Senior Civil Engineer
City of Redding Engineering Division
777 Cypress Avenue
Redding, CA 96001
To Consultant:

Meghan Sigler, P.E.

GHD
330 Hartnell Avenue, Suite B
Redding, CA 96002
B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.

C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.

SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right, power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.

B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Consultant or otherwise substantially change the scope of the services provided herein.

SECTION 13. DISADVANTAGED BUSINESS ENTERPRISES PARTICIPATION A. This Contract is subject to 49 CFR, Part 26 entitled AParticipation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs@. Consultant shall be guided by, and comply with, Exhibit 10-I of the Local Assistance Procedures Manual (ALAPM@), attached and incorporated herein.

B. Consultant must give consideration to DBE firms as specified in 23 CFR 172.5(b), 49 CFR, Part 26. If the contract has a DBE goal, Consultant must meet the goal by using DBE=s as subconsultants or document a good faith effort to have met the goal.

If a DBE subconsultant is unable to perform, Consultant must make a good faith effort to replace him/her with another DBE subconsultant if the goal is not otherwise met.

C. A DBE may be terminated only with written approval of City and only for the reasons specified in 49 CFR 26.53(f). Prior to requesting City=s consent for the proposed termination, Consultant must meet the procedural requirements specified in 29 CFR

26.53(f).

Packet Pg. 184 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 15 D. Consultant shall maintain records of materials purchased or supplied from all subcontracts entered into with certified DBE=s. The records shall show the name and business address of each DBE or vendor and the total dollar amount actually paid each DBE or vendor, regardless of tier. The records shall show the date of payment and the total dollar figure paid to all firms. DBE prime consultants shall also show the date of work performed by their own forces along with the corresponding dollar value of the work.

E. Upon completion of the Contract, a summary of these records shall be prepared and submitted on the form entitled, AFinal Report-Utilization of Disadvantaged Business Enterprise (DBE), First-Tier Subconsultants,@ CEM-2402F (Exhibit 17-F, Chapter 17, of the LAPM), certified correct by Consultant or Consultant=s authorized representative and shall be furnished to City=s Contract Administrator with the final invoice. Failure to provide the summary of DBE payments with the final invoice will result in 25 percent of the dollar value of the invoice being withheld from payment until the form is submitted. The amount will be returned to the Consultant when a satisfactory AFinal Report-Utilization of Disadvantaged Business Enterprises (DBE), First-Tier Subconsultants@ is submitted to City=s Contract Administrator.

F. If a DBE subconsultant is decertified during the life of this Contract, the decertified subconsultant shall notify Consultant in writing with the date of decertification. If a subconsultant becomes a certified DBE during the life of the Contract, the subconsultant shall notify Consultant in writing with the date of certification. Any changes should be reported to the Agency=s Contract Administrator within 30 days.

G. Any subcontract entered into as a result of this Contract shall contain all of the provisions of this Section.

SECTION 14. CONFLICTS OF INTEREST / UNLAWFUL CONSIDERATION A. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultant shall comply with all requirements of the Political Reform Act (Government Code ' 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant=s economic interest, and 2) if required by the City Attorney, Consultant shall file financial disclosure forms with the City Clerk.

B. Consultant warrants, by execution of this contract that no person or selling agency has been employed, or retained, to solicit or secure this contract upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by Consultant for the purpose of securing business. For breach or violation of this warranty, City has the right: 1) to terminate this Contract without liability; 2) pay only for the value of the work actually performed; and 3) to deduct from the contract price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

Packet Pg. 185 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 16 C. Consultant shall disclose any financial, business, or other relationship with City that may have an impact upon the outcome of this Contract, or any ensuing City construction project. Consultant shall also list current clients who may have a financial interest in the outcome of this contract, or any ensuing City construction project, which will follow.

D. Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this Contract.

E. Any subcontract in excess of $25,000 entered into as a result of this contract, shall contain all of the provisions of this Section A through E.

F. Consultant hereby certifies that neither Consultant, nor any firm affiliated with Consultant will bid on any construction contract, or on any contract to provide construction inspection for any construction project resulting from this contract. An affiliated firm is one, which is subject to the control of the same persons through joint-ownership, or otherwise.

G. Except for subconsultants whose services are limited to providing surveying or materials testing information, no subconsultant who has provided design services in connection with this contract shall be eligible to bid on any construction contract, or on any contract to provide construction inspection for any construction project resulting from this contract.

H. Consultant warrants that this contract was not obtained or secured through rebates kickbacks or other unlawful consideration, either promised or paid to any City employee. For breach or violation of this warranty, City shall have the right in its sole discretion: 1) to terminate the contract without liability; 2) to pay only for the value of the work actually performed; 3) to deduct from the contract price; or 4) to otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

SECTION 15. RETENTION OF RECORDS/AUDIT
A. For the purpose of determining compliance with Public Contract Code ' 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the contract pursuant to Government Code ' 8546.7; Consultant, subconsultants, and City shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the contract.

The state, State Auditor, City, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of Consultant and its certified public accountants (CPA) work papers that are pertinent Packet Pg. 186 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 17 to the contract and indirect cost rates (ICR) for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. Subcontracts in excess of $25,000 shall contain this provision.

B. Any dispute concerning a question of fact arising under an interim or post audit of this Contract that is not disposed of by agreement, shall be reviewed by City=s Director of Finance or her designee. Not later than thirty (30) days after issuance of the final audit report, Consultant may request a review by City=s Director of Finance or her designee of unresolved audit issues. All requests for review shall be submitted in writing.

C. Neither the pendency of a dispute nor its consideration by City will excuse Consultant from full and timely performance, in accordance with the terms of this contract.

D. In cases where the maximum compensation under this Contract exceeds $150,000, Consultant and subconsultant contracts, including cost proposals and indirect cost rates (ICR), are subject to audits or reviews such as, but not limited to, a Contract Audit, an Incurred Cost Audit, an ICR Audit, or a certified public accountant (CPA) ICR Audit Workpaper Review. If selected for audit or review, the contract, cost proposal and ICR and related workpapers, if applicable, will be reviewed to verify compliance with 48 CFR, Part 31 and other related laws and regulations. In the instance of a CPA ICR Audit Workpaper Review, it is Consultant=s responsibility to ensure federal, state, or local government officials are allowed full access to the CPA=s workpapers including making copies as necessary. The contract, cost proposal, and ICR shall be adjusted by Consultant and approved by City=s Contract Administrator to conform to the audit or review recommendations. Consultant agrees that individual terms of costs identified in the audit report shall be incorporated into the contract by this reference if directed by City at its sole discretion. Refusal by Consultant to incorporate audit or review recommendations, or to ensure that the federal, state, or local governments have access to CPA workpapers, will be considered a breach of Contract terms and cause for termination of the contract and disallowance of prior reimbursed costs.

SECTION 16. DISPUTES
A. Any dispute, other than audit, concerning a question of fact arising under this Contract that is not disposed of by agreement shall be submitted in writing and decided by City=s Director of Public Works, who may consider written or verbal information submitted by Consultant.

B. Neither the pendency of a dispute, nor its consideration pursuant to this Section will excuse Consultant from full and timely performance in accordance with the terms of this Contract.

SECTION 17. SAFETY
A. Consultant shall comply with OSHA regulations applicable to Consultant regarding necessary safety equipment or procedures. Consultant shall comply with safety Packet Pg. 187 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 18 instructions issued by City. Consultant=s personnel shall wear hard hats and safety vests at all times while working on a construction project site.

B. Pursuant to the authority contained in Section 591 of the Vehicle Code, and when applicable, Consultant shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. Consultant shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles.

C. Any subcontract entered into as a result of this contract, shall contain all of the provisions of this Article.

SECTION 18. OWNERSHIP OF DATA
A. Upon completion of all work under this Contract or termination of this Contract, ownership and title to all reports, documents, plans, specifications, and estimates produce as part of this Contract will automatically be vested in City, and no further agreement will be necessary to transfer ownership to City. Consultant shall furnish City all necessary copies of data needed to complete the review and approval process.

B. It is understood and agreed that all calculations, drawings and specifications, whether in hard copy or machine-readable form, are intended for one-time use in the construction of the project for which this Contract has been entered into.

C. Consultant is not liable for claims, liabilities, or losses arising out of, or connected with the modification, or misuse by City of the machine-readable information and data provided by Consultant under this contract. Further, Consultant is not liable for claims, liabilities, or losses arising out of, or connected with any use by City of the project documentation on other projects for additions to this project, or for the completion of this project by others, except only such use as may be authorized in writing by Consultant.

D. Except as noted above, City may permit Consultant to copyright reports or other contract-related product. If copyrights are permitted, the City and the FHWA shall have a royalty-free nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work and to authorize others to use the work for government purposes.

E. Any subcontract in excess of $25,000 entered into as a result of this Contract shall contain all of the provisions of this Section.

SECTION 19. CLAIMS FILED BY CITY=S CONSTRUCTION CONTRACTOR A. If claims are filed by City=s construction contractor relating to work performed by Consultant=s personnel, and additional information or assistance from Consultant=s personnel is required in order to evaluate or defend against such claims, Consultant agrees to make its personnel available for consultation with City=s construction Packet Pg. 188 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 19 contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings.

B. Consultant=s personnel that City considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from City.

Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for Consultant=s personnel services under this contract.

C. Services of Consultant=s personnel in connection with City=s construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this contract in order to resolve the construction claims.

D. Any subcontract in excess of $25,000 entered into as a result of this contract shall contain all of the provisions of this Section.

SECTION 20. CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to City=s operations, which are designated confidential by City and made available to Consultant in order to carry out this Contract, shall be protected by Consultant from unauthorized use and disclosure.

B. Permission to disclose information on one occasion, or public hearing held by City relating to the Contract, shall not authorize Consultant to further disclose such information, or disseminate the same on any other occasion.

C. Consultant shall not comment publicly to the press or any other media regarding the contract or City=s actions on the same, except to City=s staff, Consultant=s own personnel involved in the performance of this contract, at public hearings or in response to questions from a Legislative committee.

D. Consultant shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this contract without prior review of the contents thereof by City and receipt of City=s written permission.

E. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Section.

SECTION 21. NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code '10296, and by signature on this Contract, Consultant hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against Consultant within the immediately preceding two-year period, because of Consultant=s failure to comply with an order of a federal court that orders Consultant to comply with an order of the National Labor Relations Board.

Packet Pg. 189 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 20 SECTION 22. DEBARMENT AND SUSPENSION CERTIFICATION
A. Consultant=s signature affixed herein, shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant has complied with Title 2 CFR Part 180, AOMB Guidelines to Agencies on Government-wide Debarment and Suspension (nonprocurement)@, which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City prior to execution of this Contract.

B. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining Consultant responsibility. Disclosures must indicate to whom exceptions apply, initiating agency, and dates of action.

C. Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined by the FHWA.

SECTION 23. PROHIBITION OF EXPENDING CITY, STATE, OR FEDERAL

FUNDS FOR LOBBYING
A. In cases where federal funding exceeds $150,000, Consultant certifies by signature on this Contract that, to the best of his or her knowledge and belief:

1. No state, federal or local agency appropriated funds have been paid, or will be paid by-or-on behalf of Consultant to any person for influencing or attempting to influence an officer or employee of any state or federal agency; a Member of the State Legislature or United States Congress; an officer or employee of the Legislature or Congress; or any employee of a Member of the Legislature or Congress, in connection with the awarding of any state or federal contract; the making of any state or federal grant; the making of any state or federal loan; the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any state or federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid, or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency; a Member of Congress; an officer or employee of Congress, or an employee of a Member of Congress; in connection with this federal contract, grant, loan, or cooperative agreement; Consultant shall complete and submit Standard Form-LLL, ADisclosure Form to Report Lobbying@, in accordance with its instructions.

Packet Pg. 190 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 21 B. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, US. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

C. Consultant also agrees by signing this document that he or she shall require that the language of this certification be included in all lower-tier subcontracts, which exceed $100,000, and that all such sub recipients shall certify and disclose accordingly.

SECTION 24. STATE PREVAILING WAGE RATES
A. Consultant shall comply with the State of California=s General Prevailing Wage Rate requirements in accordance with California Labor Code, Section 1770, and all Federal, State, and local laws and ordinances applicable to the work.

B. Any subcontract entered into as a result of this contract if for more than $25,000 for public works construction or more than $15,000 for the alteration, demolition, repair, or maintenance of public works, shall contain all of the provisions of this Section.

C. When prevailing wages apply to the services described in the scope of work, transportation and subsistence costs shall be reimbursed at the minimum rates set by the Department of Industrial Relations (DIR) as outlined in the applicable Prevailing Wage Determination. See http://www.dir.ca.gov.

SECTION 25. EFFECTIVE DATE OF CONTRACT
The effective date of this Contract shall be the date it is signed by City.

Packet Pg. 191 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Packet Pg. 192
Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 23 Appendix E of the Title VI Assurances
(US DOT Order 1050.2A)
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

Pertinent Nondiscrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Packet Pg. 193 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Consulting and Professional Services Contract/FHWA wFederalFundingAssis Page 24 discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

Packet Pg. 194 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Scope of Work | Work Plan
The following Scope of Work has been prepared for the Engineering and Environmental Services for the Victor and Cypress Avenues Active Transportation Project (VCAT). The scope of work has been carefully developed by all members of the GHD Team to deliver this project in a manner that meets the needs of all community members and maximizes the benefits an active transportation project can bring to a community.

The following is the City’s scope of services outlined in the RFP, with some additions made by GHD to clarify some of the services to be performed. These additions are based on independent research, previous project information and site visits.

Task 1 – Project Management Review and Scheduling
GHD will provide all Contract Management and Quality Control Services throughout the duration of the project, including:

1.1 PDT Meetings
GHD will help plan and attend all meetings, prepare agendas, and meeting minutes. An allowance has been provided in the budget for general Project Development Team (PDT) meetings with City and Caltrans staff. The scope assumes the City will identify a focused PDT that will meet with members of the design team up to 20 times through final PS&E. Meetings under this item will be reported to the City's Project Manager and an addendum will be prepared if the required meeting work exceeds the allowance.

1.2 General Project Management and Coordination
– Coordination and consultation with City Staff in support of environmental documentation and permitting for project construction
– Schedules and schedule updates
– Prepare and submit monthly progress reports with monthly progress payment. The monthly progress report will include:
 An overview of work accomplished during the previous month  A description of current key activities and an updated schedule for each task and subtask. The schedule shall be done in Microsoft Project
 A list of problem areas, and proposed corrective actions  A list of tasks for the following month
 A bar graph showing total contract budget, monthly invoiced amounts, cumulative amount invoiced and project billings to end of project
 An earned-value statement that shall clearly describe the relationship between fee to date, percent work complete, and percent time remaining
 A Schedule Summary indicating whether the project is on schedule and any schedule concerns or critical path items (a Recovery Plan/Schedule for any activities that fall more than two (2) weeks behind schedule)
– Develop a Quality Assurance / Quality Control Program, including a formal project specific Quality Plan (See Task 1.3)
– Correspondence and project file maintenance in accordance with Caltrans files or City of Redding file management
GHD’s Project Manager, Meg Sigler, will at all times play an active role in the management and coordination of the project to include monthly meetings with City staff to discuss project status, problems, budgeting, and other areas that may have an adverse effect on the work.

Packet Pg. 195 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution)

1.3 Quality Assurance / Quality Control (QA/QC)
GHD will develop a QA/QC Program including a formal project specific plan for approval by the City. Upon approval of the QA/QC Plan, GHD will be responsible for maintaining the QA/QC Plan and monitoring project deliverables for conformance with the QA/QC Plan throughout the length of the project. The QA/QC Plan will establish a process to ensure the project design is in accordance with the following:
– The Quality Control Plan will establish a process whereby all work is independently checked, corrected, and re-checked, in accordance with accepted practice, by a qualified engineer, registered in the State of California. All job related correspondence and memoranda are routed and received by affected persons and then bound in appropriate job files. All original drawings and calculations shall be maintained for the duration of the design contract and submitted to the City at the completion of the work. – Coordination and checks are provided on those drawings that show different work in the same area (i.e., plans coordinated with specifications), to see that conflicts and misalignment do not occur between plan sheets, and between the plans and specifications.
– GHD will verify the constructability of the plans in relation to City’s Construction Standards, the “Greenbook” 2021 edition (if utilized), modified CSI format (if utilized), Caltrans Standards, independent technical specifications, and the project special provisions.
– Delivery of plans and computations will be accompanied by supporting documentation that demonstrates consultant is following its Quality Control Plan. The documentation may include copies of appropriate lists of deliverables, tables, plan sheet punch lists, etc., which show columns for checking, revising, backchecking, and quality control reviews. Design review submittals not accompanied by sufficient verification of quality control procedures will be returned to consultant. Documentation of quality assurance procedures is considered to be a requisite element of each review submittal. – Prior to the above indicated submittals, GHD will perform an internal quality control and constructability review with engineers experienced in the appropriate discipline(s). GHD will identify personnel responsible for this review, prior to the review. GHD will provide review results to City. – Evidence that the Quality Control Plan is functioning will be periodically confirmed by the City. Deliverables that do not conform to the approved plan will be returned to GHD without review by City.

Task 1 Deliverables
– Meeting Agendas and Minutes
– Project Schedule and Schedule Updates
– Monthly Progress Report
– Prepare and Submit QA/QC Plan for Approval, Maintain QA/QC Plan, Monitor Project Deliverables for Conformance
Task 2 – Environmental Documentation; Permitting; and
Coordination with Caltrans Local Assistance
Stantec, a subconsultant to GHD, will be responsible for the following tasks:

2.1 Project Management and Coordination
Stantec will maintain an open line of communication with GHD and the City (as appropriate) throughout the duration of the project. This will be accomplished through a combination of up to two (2) field site visits, conference calls, informal communications (e.g., emails), and submittals of pertinent written correspondence.

Stantec will coordinate closely with Caltrans and City staff as needed to ensure provisions of the Caltrans Local Assistance Procedures Manual are followed, including templates, forms, processes, reviews, and other pertinent elements.

Stantec will be responsible for coordinating with and submitting all documentation and forms required by Caltrans Local Assistance for federal aid projects. All studies must meet National Environmental Policy Act (NEPA) standards. Stantec will provide services during all phases of the projects – environmental and preliminary engineering, final design, and construction services.

Packet Pg. 196 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Task 2.1 Deliverables
– Meeting Notes; Emails Summarizing Conversations; Project Updates – Attendance at up to Two (2) Project Site Visits

2.2 Natural Environment Study
The Natural Environment Study (NES) will be prepared in accordance with the Caltrans Standard Environmental Reference (Chapter 14) using the Caltrans template (http://www.dot.ca.gov/ser/forms.htm). The NES will characterize biological resources in the BSA and vicinity; assess project impacts on biological resources; identify general mitigation measures, if necessary; summarize the results of other biological studies; and discuss the status of any required agency consultations. Preparation of the NES will consist of:

Reviewing and evaluating background information (e.g., published literature, Stantec project files, agency guidelines) regarding biological resources in the ESL and vicinity Requesting a list from the US Fish and Wildlife Service (USFWS) identifying federally listed, proposed, and candidate species that have potential to occur near the ESL Requesting a species list from the National Marine Fisheries Service (NMFS) biogeographic database and list generator
Reviewing CDFW’s California Natural Diversity Database (CNDDB) for reported occurrences of specialstatus species within five (5) miles of the ESL Reviewing the California Native Plant Society’s Online Inventory to determine potentially occurring specialstatus plant species within the ESL Conducting a single-visit protocol botanical survey of the ESL timed to correspond with the blooming period (i.e., temporal period when unique floral structures are present and identifiable) for special-status vascular plant species with potential to occur in the ESL (likely between early April and mid-May) Conducting a reconnaissance-level field investigation of the BSA, including an assessment of habitat for special-status wildlife and plants, and vegetation mapping Summarizing environmentally sensitive habitat areas (ESHA) if present Summarizing the wetland delineation (conducted under Subtask 2.3) Preparing maps showing the locations of significant biological resources, including observations of specialstatus species and/or suitable habitat and ESHAs Evaluating impacts on jurisdictional waters and ESHAs using the project-based site plans and wetland impact calculations (one-, two-, and three-parameter wetlands); providing recommendations for avoidance, minimization, and mitigation measures, and preparing the Wetlands Only Practicable Finding – Alternative finding pursuant to Executive Order 11990, Protection of Wetlands Task 2.2 Deliverables
– Draft NES
– Final NES

2.3 Delineation of Waters of the United States
Stantec will conduct a delineation of waters of the United States and prepare a delineation report suitable for submittal to the Corps. The delineation will include the following items:
• Obtain and evaluate baseline data (aerial photograph, topographic maps, soil survey, etc.). If aerial photographs or site-specific topographic mapping is available, they will be provided to Stantec by GHD or the City. If not available, Stantec will use aerial photographs and topographic maps available from the U.S.

Geological Survey or other appropriate source.
• Conduct a field delineation of the study area in accordance with Corps methodology as outlined in the Corps of Engineers Wetlands Delineation Manual (Environmental Laboratory 1987), and the Regional Packet Pg. 197 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Supplement to the Corps of Engineers Wetland Delineation Manual: Arid West Region, Version 2.0 (U.S.

Army Corps of Engineers 2008). This will include three-parameter data points to identify wetland features and boundaries, and delineation of the ordinary high-water mark for other waters of the United States.

Depending on field conditions, the delineation may include the use of aerial photography and topographic map interpretation in combination with physical inspection. • Determine type and acreage of waters of the United States within the study area. This determination will be subject to Corps verification.
• Prepare a report that is suitable for submittal to the Corps summarizing the delineation of waters of the United States. The report will be prepared to support either an Approved or Preliminary Jurisdictional Determination (Note: City and Stantec will discuss suitable approach once delineation field work has been conducted) and will contain background information, data sheets, and a delineation map (minimum scale of 1 inch = 200 feet).

Task 2.3 Deliverables
– Draft Delineation Report
– Final Delineation Report

2.4 Cultural Resources Report

2.4.1 Prepare Archaeological Survey Report/Historical Property Survey Report
The Caltrans programmatic agreement process per the Caltrans / Federal Highway Administration (FHWA) / SHPO Memorandum of Understanding (MOU) (amended January 2014) will be followed. Stantec will conduct an inventory of cultural resources and prepare an Archaeological Survey Report (ASR) and Historic Property Survey Report (HPSR) (if necessary) in Caltrans format and in compliance with Section 106 of the National Historic Preservation Act (Section 106). Stantec assumes the City or GHD will provide a project description with a description of the vertical and horizontal Area of Potential Effect (APE) and if possible, the depth, quantity, and location of excavation.

2.4.2 Records Search
In accordance with State Historic Preservation Officer (SHPO), FHWA, and Caltrans guidance, we will consult the following archives and inventories:
• National Register of Historic Places and updates
• California Register of Historical Resources
• California Inventory of Historic Resources
• California Historical Landmarks
• The Northeast California Information Center (California State University, Chico) of the California Historical Resources Information System

2.4.3 Native American Outreach
Stantec will contact the Native American Heritage Commission (NAHC) and request a search of the NAHC Sacred Lands File and a list of local Native American representatives. Stantec will contact each individual or tribal group on the NAHC list by letter and follow-up phone call to determine if they have any concerns with the proposed project.

Packet Pg. 198 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution)

2.4.4 Archaeological Survey
After the APE map is approved by the City and Caltrans, a pedestrian survey of the study area will be conducted to complete the required discovery process. This survey will be conducted by walking systematic transects over accessible and sensitive landforms. The pedestrian survey will identify:
• The presence or absence of cultural resources visible on the surface in the study area • The present condition of the local environment
• Environmental factors that may have affected use of the areas by prehistoric and historic occupants (e.g., elevation, food or material resources, proximity to water) • Environmental factors that may have limited the survival or visibility of archaeological remains (e.g., erosion, or modern disturbance)
A maximum of three (3) existing sites or newly identified sites (e.g., historic buildings, linear features, lithic scatters) identified within the project APE will be updated and/or recorded in a manner consistent with the Secretary of the Interior’s Standard and Guidelines for Identification of Cultural Resources (48 CFR 44720- 23). If necessary, California Department of Parks and Recreation Series 523 forms will be prepared, along with appropriate supporting forms (e.g., archeological site record, linear feature records, site sketch map, location map).

2.4.5 Archaeological Survey Report
Results of the discovery process will be presented in the standard Caltrans ASR format. The ASR will document both positive and negative archaeological survey results (it does not evaluate sites or significance of impacts). The ASR demonstrates that a reasonable effort has been made to identify historic properties, commensurate with the scale and scope of the undertaking. Stantec will provide an administrative draft ASR for review and approval by the City and GHD, incorporate revisions, and provide the City with a draft ASR for submittal to Caltrans for review and approval. Stantec will review and respond to Caltrans comments and prepare a final ASR.

2.4.6 Historic Property Survey Report
If necessary, Stantec will prepare a Historic Property Survey Report (HPSR) that summarizes the results of the ASR The HPSR is used by Caltrans to document completion of the cultural resource identification phase, completion of the National Register eligibility evaluation of the resources within the project APE (if any), and, when relevant, a Finding of No Historic Properties Affected or No Adverse Effect with Standard Conditions. Stantec will provide an administrative draft HPSR for the City and GHD review and approval, incorporate revisions, and provide the City with a draft HPSR for submittal to Caltrans for review.

Task 2.4 Deliverables
– Draft Cultural Resources Investigation Report
– Final Cultural Resources Investigation Report

2.5 Construction Noise Assessment
Stantec will identify the noise level standards contained within the City of Redding General Plan, the Redding Code of Ordinances, and any other city, state, or federal noise standards applicable to project construction activities.

Stantec will estimate the ambient noise levels in the project area using Table 5-2 “Existing and Projected Noise Contours for Selected Road Segments” in the City of Redding General Plan Noise Element. Noise sensitive receptors shall be identified through a review of aerial photography.

Using the Federal Highway Administration’s Roadway Construction Noise Model (RCNM), assess potential noise impacts associated with project construction. The evaluation will include consideration of the dates, times, and equipment to be used in the construction project. Stantec does not propose to evaluate impacts due to traffic, as this assessment focuses only on construction noise.

Packet Pg. 199 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Specific recommendations for noise control at impacted receiver locations in the project vicinity will be provided.

Stantec will provide a written construction noise memorandum for this project that includes the data, analysis, and results of the study. This memorandum again will cover construction noise only.

Task 2.5 Deliverables
– Noise Study Technical Memorandum

2.6 Hydraulic / Floodplain Study
A Hydraulic / Floodplain Study will be conducted to document the currently unmapped flood inundation area for Little Churn Creek within the project vicinity. The floodplain study will be submitted to the City for review and concurrence. The City will then submit the report to FEMA. We will also be responsible for the preparation and submittal of Caltrans Location Hydraulic Study and Summary Floodplain Encroachment Report forms and technical documents.

Task 2.6 Deliverables
– Draft Hydraulic / Floodplain Study
– Final Hydraulic / Floodplain Study

2.7 CEQA Compliance
Based on the assumption that there are no significant, unmitigable environmental impacts or significant public controversy associated with the project, CEQA documentation will be an Initial Study (IS) supported by technical studies. CEQA approval will be in the form of a Mitigated Negative Declaration (MND), with mitigation based on the results of the IS and associated technical studies identified in this SOW and in the City’s Request for Proposal.

2.7.1 Prepare Administrative Draft Initial Study
Stantec will prepare an Administrative Draft IS/MND using the environmental checklist form included as Appendix G of the CEQA guidelines (or another format preferred by the City). The document will be prepared in a narrative format that describes the environmental setting for the study area, summarizes the results of the technical studies (ASR, NES, wetland delineation, etc.), identifies potential impacts resulting from the proposed project, and recommends mitigation measures (as appropriate). Each issue area covered in the environmental checklist (Appendix G) will be evaluated at a suitable level of detail to fully address all potential impacts of the proposed project. The IS will only analyze the preferred project alternative at a full level of detail. An administrative draft IS will be submitted to the City and GHD for review and comment. We will also circulate the administrative draft IS to other responsible agencies, as deemed appropriate by the City.

Task 2.7.1 Deliverables
– Administrative Draft IS

2.7.2 Prepare Draft Initial Study and Notice of Intent to Adopt a Mitigated Negative Declaration
After the City, GHD and other potential responsible agencies complete their review of the administrative draft IS, Stantec will incorporate their comments into a public draft IS, making certain to include any needed or proposed mitigation measures. Stantec will also prepare a Notice of Intent to Adopt a Mitigated Negative Declaration. We will bind this document together with the draft IS and begin public notification of the availability of the environmental document. In addition, we will complete the Notice of Completion (NOC) form on behalf of the City and submit to the State Clearinghouse by uploading the CEQA public draft document package to the CEQAnet Web Portal. We recommend the City provide a 30-day public comment period.

Task 2.7.2 Deliverables
– Public Draft IS/MND
Packet Pg. 200 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution)

2.7.3 Prepare Final Initial Study / Mitigated Negative Declaration and Mitigation Monitoring and Report Plan
Assuming comments warranting substantial revision or recirculation of the IS are not received, then Stantec will complete the following:
• After the close of the public comment period, Stantec will review the public and agency comments with the City and GHD, compile and number all substantive comments, and provide written responses for each comment provided. Note: the level of effort to respond to comments assumes up to 32 hours of technical staff time. Additional budget may be required if extensive and substantive comments are received. Stantec will provide the City with a draft set of responses to comments for review and approval. The draft IS/MND will become the final IS/MND and the final written responses to comments will be included as an appendix. • A Mitigation Monitoring and Reporting Plan (MMRP) shall be prepared by Stantec that summarizes all of the project mitigation measures, the responsible parties for implementing each measure, and the timing for each measure. The MMRP would be included as an appendix to the final environmental document.

Task 2.7.3 Deliverables
– Final IS/MND and MMRP

2.7.4 Coordinate Final CEQA
Stantec will coordinate the final stages of the CEQA process with the City. CEQA approval, via adoption of a negative declaration with mitigation, would be obtained at a regularly scheduled meeting of the City’s Board of Supervisors. CEQA requires that the lead agency file a Notice of Determination (NOD) with the County Clerk and with the State Office of Planning and Research after deciding to approve a project for which a negative declaration has been adopted. Stantec will assist the City with preparing the NOD. Stantec assumes that the City will be responsible for the payment of any required filing fees.

Task 2.7.4 Deliverables
– Draft NOD for the City’s Signature

2.8 Project Permitting
Stantec will prepare all regulatory permit applications, including all supporting documentation which may include an alternatives analysis and compensatory mitigation plan for the City’s signature and submittal. Based on the issues associated with the proposed project, Stantec anticipates the following permits will be required:

2.8.1 Section 404 Permit (U.S. Army Corps of Engineers) Based on the nature of the proposed project and anticipated effects on waters of the United States, the project will likely qualify for coverage under Nationwide Permit #58 – Utility Line Activities for Water and Other Substances. Preparation of an Individual Permit application or Letter of Permission is excluded from this scope of work. To obtain coverage under the Nationwide Permit, Stantec will prepare a pre-construction notification and provide details on the anticipated project impacts (i.e., placement of fill) on waters of the United States, including wetlands. GHD will be responsible for providing Stantec with the project detail necessary to complete The Preconstruction Notification (PCN) (e.g., area, type, and volume of fill material).

If mitigation is required for project impacts, Stantec will prepare a riparian mitigation plan. The plan shall include the following elements: responsible parties; mitigation site location and characteristics (jurisdictional areas, aquatic functions, hydrology / topography, soils / substrates, vegetation); conceptual planting design; vegetation plans and native plant palette including target species to be planted; nature and source of propagules; long-term management; monitoring requirements (methods, schedule, photo-documentation), remediation measures, and final success criteria. The intent of the plan is to ensure replacement of the functions and values of the riparian wetlands that would be filled as a result of the project. Stantec will prepare a revised mitigation plan that incorporates the City’s and GHD’s comments made on the draft mitigation plan.

The revised mitigation plan will be submitted to Caltrans District 2 for review and approval. Following receipt Packet Pg. 201 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) of comments from Caltrans, a final riparian mitigation plan will be prepared and included with the permit applications for final permitting agency approval.

Stantec will provide an electronic version of the PCN to the City and GHD for review and will address any comments. Once finalized, the City will submit the application to the Corps and will be responsible for subsequent coordination.

Task 2.8.1 Deliverables
– Draft Application and Associated Materials
– Final Application and Associated Materials
– Up to two (2) staff attending two (2) meetings with GHD, the City, and the Corps

2.8.2 Section 401 Water Quality Certification (Central Valley Regional Water Quality Control Board)
In compliance with Section 401 of the Clean Water Act, Stantec will prepare an application for water quality certification for the project to the Water Board. A copy of the Section 404 preconstruction notification may be attached to the application. GHD will be responsible for providing Stantec with the project detail necessary to complete the application (e.g., area, type, and volume of fill material).

Stantec will provide an electronic version of the draft water quality certification application in compliance with Section 401 of the Clean Water Act to the City and GHD for review and will address any comments. Stantec will finalize and submit the application electronically to the Water Board. Stantec will request a “pre-filing meeting” with Water Board staff on behalf of City at the time of application submittal. This meeting provides an opportunity for both the Applicant and Water Board staff to discuss and review the draft application packet, verify water quality impacts and possible mitigation. The pre-filing meeting may be conducted after staff’s initial review of the draft application and can be conducted in the field if appropriate. A copy of the Corps’ pre-construction notification may be attached to the application. GHD will be responsible for providing Stantec with the project detail necessary to complete the application (e.g., Appendix C stormwater calculator, area, type, and volume of fill material).

Stantec will provide technical support (e.g., respond to questions from Water Board) during the application review process. Payment of the application fee will be the responsibility of the City.

Task 2.8.2 Deliverables
– Draft application and associated materials
– Final application and associated materials.
– Up to two (2) staff attending two (2) meetings with GHD, the City and the Water Board

2.8.3 Section 1600 Streambed Alteration Agreement (California Department of Fish and Wildlife)
In compliance with Section 1602 of the California Fish and Game Code, Stantec will prepare a Notification of Streambed Alteration on behalf of the City for submittal to the CDFW. The City would be responsible for submitting the notification to the CDFW and payment of the notification fee. The City and GHD will be responsible for providing Stantec with the project detail necessary to complete the application (e.g., area, type, and volume of fill material; area of vegetation removal).

Task 2.8.3 Deliverables
– Draft Application and Associated Materials
– Final Application and Associated Materials
– Up to two (2) staff attending two (2) meetings with GHD, the City, and the Corps Packet Pg. 202 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution)

2.9 Biological Assessment / Essential Fish Habitat
Assessment
If required based on results of Subtask 2.2, Stantec will prepare a Biological Assessment / Essential Fish Habitat Assessment (BA/EFHA) suitable for:

• Site Reconnaissance - Fish species that are federally listed or candidates for listing could be present in Churn Creek and other tributaries to the Sacramento River in the project study area. Stantec will conduct a reconnaissance-level field characterization of aquatic habitat in these streams extending up to 750 feet upstream and downstream of the project site. The characterization will include the extent of suitable salmon spawning and rearing habitats within the affected reach. Note – If there is private property within the study area, Stantec will only survey those areas where permission has been granted to the City by the property owner.
• Section 7 Consultation - Formal consultation with the National Marine Fisheries Service (NMFS) under Section 7 of the federal Endangered Species Act is anticipated at this time to deal with potential projectrelated impacts on federally listed fish species. For purposes of this scope of work, Stantec assumes that preparation of a Biological Assessment (BA) will be required. Consultation with NMFS will also be required under Section 305(b)(2) of the Magnuson-Stevens Fishery Conservation and Management Act regarding Chinook and coho salmon essential fish habitat (EFH). (Note: Pursuant to Sections 2080 and 2081 of the California Fish & Game Code, consultation with the CDFW may also be required if there are potential impacts on species that are also state listed or candidates for listing.

Since federal discretionary approval be required for the project (Clean Water Act, Section 404), it is anticipated that the US Army Corps of Engineers (Corps) would serve as the federal lead agency for formal Section 7 consultation with NMFS. Stantec will prepare a combined BA/EFHA and coordinate with NMFS and the Corps, as necessary, to assist the City with the required state and federal endangered species and EFH consultation processes. This BA/EFHA will fully analyze the effects of the proposed project on listed fish species. In-channel activities such as pile driving are not anticipated to be a part of project construction; therefore, a hydroacoustic study will not be prepared. • Report Preparation - The BA/EFHA will include the following sections: introduction, consultation to date, description of proposed action including the project area, species considered and life history needs, environmental baseline, effects of the proposed action, cumulative effects, conclusion and determination, recommendations for mitigation, essential fish habitat assessment, and references. Copies of the Draft BA/EFHA will be provided to the City and GHD for review prior to circulation to pertinent resource agencies (i.e., Corps, NMFS, CDFW). If requested, Stantec would be available to attend a site visit with GHD, the City, Corps, CDFW, and NMFS to discuss the project. Stantec will also coordinate with CDFW to ensure that the BA/EFHA satisfies the requirements of Section 2081 (b) and (c) of the California Endangered Species Act (CESA), which we anticipate will be a consistency determination from the CDFW under Fish and Game Code 2080.1 based on NMFS’s response.

Task 2.9 Deliverables
– Draft BA/EFH Assessment
– Final BA/EFH Assessment

2.10 CEQA Public Scoping Meetings
If requested by the City, Stantec will coordinate with the City and GHD to conduct up to two (2) public scoping meetings. The first of these meetings is intended to introduce the project to the general public and key stakeholders in one setting, such as a City conference room or via a scheduled online public meeting using a platform such as Zoom hosted by Stantec. During this informational meeting, the City, GHD, and Stantec would present the proposed project, describe the CEQA process, project objectives, range of alternatives, principal issues identified during the initial design process, and solicit local concerns and comments. If the City determines that a second public scoping meeting is appropriate, Stantec will work with the City and GHD to conduct a second Packet Pg. 203 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) meeting to solicit further public comment on the environmental issues identified in the CEQA Initial Study prior to adoption of the Mitigated Negative Declaration by the City’s Board of Supervisors. The second meeting may be either in person or virtual.

Task 2.10 Deliverables
– Project presentation materials, such as project alternative posters and up to 20 hardcopies of the project description (it is anticipated that requests for the CEQA IS and supporting studies will be directed to the City’s publicly available project website)
– Up to two (2) public meetings either in-person or hosted virtually by Stantec

2.11 Historic Resources Evaluation Report (Optional)
Subsequent to completion of the Archaeological Survey Report a Historical Resources Evaluation Report (HRER) may be prepared, if appropriate, to document identification, recordation, and any evaluation efforts for built environment resources such as buildings, structures, objects, districts, and linear features, and historical archaeological resources. The HRER would be completed following Caltrans guidance.

Task 2.11 Deliverables
– An electronic copy of the draft HRER; an electronic copy of the final HRER with supporting files; up to five (5) hard copies of the final HRER.

2.12 Finding of Effect (Optional)
Based on the results of archaeological and historic investigations, a Finding of Effect (FOE) may be prepared, if appropriate, to identify a finding of no adverse effect or adverse effect for the project. The FOE would be completed following Caltrans guidance and identify any effects to historic properties associated with the project and any mitigation measures that may be implemented to reduce any project effects to historic properties.

Task 2.12 Deliverables
– An electronic copy of the draft FOE; an electronic copy of the final FOE with supporting files; up to five (5) hard copies of the final FOE.

Task 3 – Preliminary Design (30% Design)
GHD will prepare preliminary plans equivalent to a 30% submittal, which shall address at a minimum the improvements identified within the ATP grant application:
– Roundabout at Cypress Avenue and Victor Avenue
– Protected intersection improvements and Americans with Disabilities Act (ADA) Curb Ramps at Hartnell Avenue and Victor Avenue
– Widen Victor Avenue from Hartnell Avenue to Cypress Avenue to provide a two way left turn lane – Restriping Victor Avenue, Cypress Avenue, and Alfreda Way – Shared use path along Victor Avenue from Hartnell Avenue to Cypress Avenue – Shared use path within existing walkway easement to Shasta Meadows Elementary School – Sidewalk gap closures along Victor Avenue
– Sidewalk widening and gap closures along Cypress Avenue – ADA improvements at Oxford Road and Bunker Street
– Shared use path along Alfreda Way that connects to Del Monte Street – Pedestrian safety lighting at the foot bridge east of Del Monte Street – 10’ x 20’ prefabricated foot bridge east of Del Monte Street – Rectangular Rapid-Flashing Beacon (RRFB) at mid-block crossings on Cypress Avenue and Victor Avenue Packet Pg. 204 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) – Wayfinding signage
– Functional landscaping
– Redding Area Bus Authority (RABA) improvements
– Access to existing businesses and residences within the project limits – Construction staging
– Drainage / hydraulic study / stormwater / MS4
– Geotechnical Studies
– Right of way requirements
– Environmental issues
– Utility coordination
 PG&E Gas
 PG&E Electric
 Redding Electric Utility (REU)
 Water
 Wastewater
 Storm Drain
 Cable (Spectrum)
 Telephone (AT&T)

3.1 30% Plans and Estimate
GHD assumes there will be no significant modifications to the preliminary design developed for the ATP grant application. GHD will refine the current design concepts to the 30% design level and incorporate any revisions resulting from meetings and discussions with City Staff. GHD will prepare 30% plans and prepare a preliminary engineer’s estimate for submittal and review by the City.

3.2 Landscape Concept Exhibits
Michael Lander, a subconsultant to GHD will prepare up to two landscape concepts utilizing drought tolerant planting. The landscape concepts will be coordinated with GHD and the City to obtain concurrence on proceeding with further landscape design.

3.3 Roundabout Design Check Exhibits
GHD will evaluate and prepare one (1) draft and one (1) final set of exhibits for the following in order to provide documentation of the roundabout design:
 Fast Path Analysis
 Intersection Site Distance
 Vehicle and Pedestrian Stopping Site Distance
 View Angles
 Bus / Truck Turns
 Landscape Restrictions
Task 3 Deliverables
– 30% Project Plans and Engineer’s Estimate
– Landscape Concept Exhibits
– Roundabout Design Check Exhibits
– Right of Way Acquisition Exhibits (See Task 8)
– Preliminary Drainage / Hydraulic Study (See Task 6)
– Preliminary MS4 / Stormwater Calculations / Exhibits (See Task 6) – Potential Environmental Issues (See Task 2)
Packet Pg. 205 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) – Preliminary Utility Mapping (See Task 4)
Task 4 – Data Collection and Field Survey
GHD will perform the surveys and base mapping necessary to support the environmental documentation and preliminary engineering for the project. Surveying and mapping will include establishment of vertical and horizontal control, aerial photogrammetry, conventional topographic surveys, and boundary surveying.

The mapping product will be a digital base map with surface, boundary lines, and include a supplemental digital rectified orthophotograph, all tied to the project datums. Project control and mapping will meet the Caltrans Orders of Survey Accuracy at a mapping scale of 1” = 50’ and a one (1)-foot contour interval. All work under this phase will be performed under the direction of a California Licensed Land Surveyor.

4.1 Project Survey Datum & Control
A survey control base for the project will be determined. The horizontal control survey will be based on the North American Datum of 1983 using the California Coordinate System of 1983 (CCS83). The Vertical Datum will be the North American Vertical Datum of 1988 (NAVD88). The project datums will be established by utilizing GNSS observations in conjunction with data from and continuously operating reference stations. A Project Control Diagram will be prepared and provided upon completion of the project control phase.

4.2 Aerial Photography
Aerial control will be established using Global Positioning System (GPS) methods. Additional ground verification survey data points will be acquired using Total Station or GPS equipment on hardscape and in vegetated areas as needed to model the ground. Aerial photography and mapping of the project will be obtained from AEROTECH, subcontractor to GHD.

AEROTECH will begin with the production of 1”=20’, 1 foot topographical information, planimetric detail and digital orthophoto covering the approximate 124 acres. The photography will consist of three (3) flight lines and 22 exposures utilizing 4cm digital imagery. Accuracies of plus or minus 0.262’ can be expected as it relates to the topographical information generated from the Digital Terrain Modeling (DTM) information. Accuracies of plus or minus 0.176’ can be expected as it relates to the DTM information itself. Project accuracy will conform to generally accepted photogrammetric standards established by the American Society of Photogrammetry and Remote Sensing (ASPRS). Deliverables will consist of an FTP sharefile link containing the DTM information used for the generation of topographical information, the contour information, planimetric detail, the .tfw image limit file, orthophoto TIFF image and .dgn image limits file which will allow for bringing the image into its proper coordinate position. The .xml and .dgn surface (TIN) files will also be provided. Final delivery of the digital information will be supplied in ACAD, or as directed by GHD. The layering scheme will be standard ATM layering.

4.3 Supplemental Field Surveys
Aerial mapping data will be supplemented with ground based topographic surveys at the hardscape conforms and on critical structures. This field surveys will include the following:
• Supplemental survey of Walls, walks, curbs, pavement, and ramps • Surface evidence of storm drain system (ditches, culverts, catch basins, drop inlets with flow line elevations) and other utilities. Invert elevations will be determined at all accessible storm drain structures

4.4 Land Net Boundary Base
Record data will be compiled to create a land net base map of the project. Boundary control monuments will be located and positioned sufficient to provide a resolution of all rights of way and adjoining parcels. The boundary survey will be referenced to recorded boundary maps and documents and mapped on the project’s horizontal datum. Boundary corner monuments will not be set, but a record of survey will be filed to memorialize the found monuments as required by state law.

4.5 Research and Data Collection
In addition to the above surveying tasks, GHD will request or research utility mapping, as-built plans, Geographic Information Systems (GIS) data, and existing right of way mapping and monumentation.

Packet Pg. 206 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution)

4.6 Aerial Mapping Integration, AutoCAD File Setup, and DTM
Terrestrial surveys will be combined with the aerial mapping and data collection to form a complete mapping product. Computer files will be prepared to include field control points, topographic surveys, utility data, property surveys, and preparation of the DTM used for Three-Dimensional (3D) calculations, (i.e., earthwork, cross sections, and profiles).

4.7 Right of Way Engineering
GHD will acquire preliminary title reports for each parcel affected by the right of way acquisition process along with copies of all relevant documents. A review of these documents will be made with respect to the land title rights that affect this project. The records that affect this project will be mapped to assist in the determination of right of way needs for the project.

Once the proposed right of way and ancillary easement needs are determined, GHD will prepare a right of way appraisal map showing all proposed acquisitions. GHD will prepare plats and legal descriptions based on the anticipated acquisition needs of the project. Separate documents will be prepared for each fee title acquisition, public service easement, drainage easement, slope control easement and temporary construction easement. GHD will incorporate revisions to the acquisition needs as the design process progresses and as the acquisition needs are finalized, we will stake and flag these new lines for use in the appraisal and acquisition process.

The plat maps and legal descriptions will be prepared for each acquisition parcel and supplied on a form suitable for recordation. The plats and legal descriptions will be provided to the City for review and upon approval those descriptions will be stamped, signed, and delivered for recordation.

Assumptions and Exclusions:
a) Preliminary Reports budgeted for $600 per affected parcel b) Right of way acquisition will require up to eight (8) legal descriptions with plats c) Easements and other rights will require up to 16 legal descriptions and plats

4.8 Potholing
The budget includes an allowance for potholing in the event it is required. If this work is requested by the City, GHD will hire a subcontractor for excavation, backfill, traffic control and USA notifications.

GHD will provide the City with an exhibit showing pothole locations and pothole information.

Task 4 Deliverables
– AutoCAD Civil 3D File of the Survey Control Base, Topographic Mapping, Supplemental Field Surveys, Boundary Survey, and Surface
– Potholing Exhibit
– Right of Way Appraisal Maps
– Plat Maps and Legal Descriptions
Task 5 – Geotechnical Investigation
BAJADA, a subconsultant to GHD, will conduct a geotechnical investigation of the subsurface conditions in the area of the roadway improvements. The geotechnical investigations will be consistent with typical Caltrans requirements. The data from the investigation will be used in the design of all underground structures and roadways. This work will include, but not be limited to, the following:
• Site investigation
• In-situ soil sampling, pavement boring and laboratory tests. The tests will include, but not be limited to, determination of soil “R” value in new pavement areas and determination of existing pavement structural section in areas abutting new paving work. • Determination of ground and slope stability
• Notification to City and Underground Service Alert (USA) of all sampling work Packet Pg. 207 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) BAJADA will be responsible for obtaining all City and/or Caltrans encroachment permits necessary for the geotechnical work. Consultant shall coordinate with the City Project Manager at least 48 hours prior to any work on the site.

5.1 Pre-Exploration
Select, existing, available geotechnical data pertinent to this study will be collected and reviewed. Those data include existing geotechnical reports obtained from a search of files within the City for properties adjacent to the improvement areas, subsurface soil data from the State’s Geotracker database, and historical aerial photographs.

BAJADA will also compile and review regional geological maps and data, and soil survey data for the project area.

Prior to subsurface exploration, BAJADA will obtain an encroachment permit from the City for exploration within its easements. It is assumed that since this is a City project, the permit will be issued with no fees. BAJADA will also obtain a permit from the County for advancing drill holes for the project. They will mark proposed exploration locations and contact Underground Service Alert, as required by California law.

5.2 Roadway Condition Assessment
BAJADA personnel will map the condition of the Asphaltic Concrete (AC) surface along Victor and Cypress Avenues and Alfreda Way. To do so, they will walk each roadway and identify longitudinal and transverse cracking, alligator (flexural) cracking, rutting, potholes, and other distress features. Maps prepared by GHD will be made available to BAJADA for this mapping.

5.3 Drilling, Coring, & Sampling
Subsurface exploration is proposed for the
following locations and shown on Figure 1:
 Four (4) hollow-stem auger drill holes
along the section of Victor Avenue,
between Hartnell and Cypress Avenues,
that is proposed to be widened. Those
drill holes will be advanced to depths of
up to 10 feet.
 Two (2) hollow-stem auger drill holes will
be advanced at the proposed pedestrian
bridge site located near Del Monte
Street. Those drill holes will be advanced
to depths of up to 20 feet.
 Three (3) hollow-stem auger drill holes
will be advanced as close as practical to
the existing retaining wall bordering the
east side of Alfreda Way. Those drill
holes will be advanced to depths of up to
15 feet.
 Up to four (4) shallow test pits or hand
auger borings along proposed shared
use paths. The purpose of these
explorations is to obtain soil samples for
characterization and corrosion sensitivity
testing.
 Nine (9) core holes will be advanced through the structural pavement section and into the upper 12 inches of subgrade soils along proposed improvement areas within Victor and Cypress Avenues. The core holes will be 8 to 10 inches in diameter.

Sampling of drill holes will be performed using a California modified split spoon (CM) or Standard Penetration Test (SPT) sampler. CM and SPT samplers will be driven using a 140-pound auto trip hammer in accordance with standard test method ASTM D1586-11. SPT samples will be collected in sample bags, labeled, and transported to our office for testing. California modified split-spoon samples will be collected in 2.5-inch diameter by 6-inch-long Figure 1
Packet Pg. 208 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) brass or stainless-steel sleeves. Those sleeves will be capped, labeled, and transported in foam-cushioned boxes.

Bulk samples will also be obtained from near surface soils at selected drill hole, at coring, and at test pit locations.

BAJADA personnel will log the soils and rocks exposed in the explorations, and will obtain samples for visual examination, classification, and laboratory testing. Logging of soils will be performed using the Unified Soil Classification System (USCS). We will estimate exploration locations using a compass and tape measure from known geographic control points on the property and by the use of a handheld Global Position System (GPS) receiver. All drill holes will be backfilled using cement grout. Asphaltic concrete, where disturbed by our operations, will be patched using quickset concrete dyed black. Cuttings from drilling operations will be dispersed on site. Test pits will be backfilled with excavated soils and tamped. Core holes will be backfilled with quickset concrete and dyed black.

BAJADA will utilize the approved traffic control plan during exploration to create a safe working environment in all areas of our work in the public right of way. All lane closure and traffic control work will be performed by a qualified traffic control contractor.

5.4 Laboratory Testing
Soil samples obtained during Task 5.3 will be delivered to BAJADA’s office for assignment of laboratory testing. It is anticipated that the following laboratory tests will be performed during the course of this study:

ANTICIPATED LABORATORY TESTING SCHEDULE
Test Standard Test Method Number of Tests
In-Situ Moisture/Density ASTM D7263 40
Atterberg Limits ASTM D4318 15
Grain Size Analysis ASTM D422 15
-#200 Sieve ASTM D1140 10
Direct Shear ASTM D3040 4
Maximum Density/Optimum Moisture ASTM D1557 3
R-Value Cal 301 6
Soil Chemistry AASHTO T288, CT 643,
CT 417, CT 422 8

5.5 Geotechnical Analysis
Upon completion of the above-noted tasks, we will perform the following geotechnical evaluations:
 Subsurface soil profiles at the sites
 Excavatability of the on-site soils
 Evaluation of groundwater depths and distribution, if encountered  Evaluation of expansive soil influence on project foundations and improvements  2019 CBC seismic design parameters
 Allowable bearing capacities, friction coefficients, etc.  Anticipated total and differential settlement values beneath the proposed bridge abutments  Structural pavement sections for proposed roadway widening  Rehabilitation methods for existing pavement
 Effects of constructing the proposed shared use path next to the retaining wall along Alfreda Way, and mitigation methods for reducing those effects, if needed  General corrosion potential for steel and concrete based upon soil chemistry testing of selected soil samples
It is assumed that Exception 2 of Section 11.4.8 of ASCE 7-16 will be taken and a site-specific ground motion hazard analysis will not be required.

Packet Pg. 209 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution)

5.6 Geotechnical Reporting
Results of the field investigation, laboratory tests, and engineering analyses will be summarized in a geotechnical report prepared for the site. That report will contain, at a minimum, the following:
 A description of the proposed project including site maps showing the approximate locations of the subsurface explorations advanced for this study
 A description of select, existing, available data collected, reviewed, and utilized during this study  A description of the site surface and subsurface conditions encountered at the time of our field investigation
 2019 CBC seismic design parameters
 Estimates of total and differential settlement that could impact the proposed bridge foundations  Recommendations related to geotechnical aspects of:
 Site grading and drainage, including compaction criteria and potential reuse of on-site soils as select backfill materials
 Allowable bearing pressures for structure foundations  Lateral earth pressures (active, at-rest, and passive) under static and dynamic conditions  Coefficients of friction for soil materials
 Structural pavement sections for widened roadways
 Recommended rehabilitation methods for existing AC pavements  Recommendations for increasing the stability of the retaining wall adjacent to Alfreda Lane, if necessary
 An appendix presenting a summary of the field investigation including drill hole, core hole, and test pit logs  An appendix presenting the results of our laboratory testing Unless otherwise directed, we will submit a draft copy of the report in *.pdf format for review and comment. Upon receipt of comments, we will edit the report then submit the finalized documents for GHD’s use.

Task 5 Deliverables
– Draft Geotechnical Report
– Final Geotechnical Report
Task 6 – Drainage / Hydraulic Study Report
GHD will be responsible for drainage / hydraulic design services for the proposed improvements. The hydraulic design services and report will include at a minimum:
• An evaluation of the existing and proposed drainage conditions • Preliminary Stormwater Data Report (SWDR)
• Preliminary Drainage / Hydraulic Report
• Drainage shed maps (Pre and Post)
• Determination of incremental runoffs
• Determination of water quality volumes
• Initial design approach
• Preliminary City MS4 Plan / Calculations and Stormwater Treatment • Identify Drainage Management Areas (DMA)
• Treatment Design and Quantities
• Post Construction Features
Packet Pg. 210 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) • Draft / Final SWDR
• Draft / Final Drainage / Hydraulic Report
• Response to comments on preliminary reports, and follow-up on draft comments • Hydraulic Grade Line Calculations
• Inlet Spread Calculations
• Pipes, culverts, and swale designs
• Draft / Final City MS4 Plan / Calculations and Stormwater Treatment • Response to preliminary report and follow-up on draft comments • Water quality elements – sizing and design
GHD shall provide the City with five (5) hard copies and one (1) electronic PDF file of draft and final reports.

Task 6 Deliverables
– Draft / Final Drainage / Hydraulic Study
– Draft / Final SWDR
– Draft / Final City MS4 Plan / Calculations and Stormwater Treatment Task 7 – Utility Coordination
GHD will perform subsurface utility engineering in conformance with LAPM Chapters 13 “Right of Way”, Chapter 14 “Utility Relocations”, and Caltrans Policy on high and low risk underground facilities to identify possible conflicts. The utilities include but are not limited to PG&E, REU, Redding Municipal Utilities (RMU), AT&T, and Charter.

GHD will be responsible for all coordination with each utility including relocation of any utilities as needed to eliminate possible delays in the design of the project. GHD will also include all associated utilities in the design of the project.

7.1 Utility Conflict Maps
GHD will use the information collected in Task 4 to prepare utility conflict maps, based on the proposed improvements, as part of the preliminary design (30% Plans). These plans will be used to identify any potholing requirements and/or confirm conflicts and obtain any comments the utility purveyors may have. One (1) set of conflict maps will be prepared for each utility involvement.

Potholing services, if required, will be performed by a subcontractor to GHD in accordance with Task 4.

7.2 Utility Policy Certification and Utility Matrix
GHD will prepare a draft and a final Utility Policy Certification and Utility Matrix in conformance with the latest Caltrans’ guidelines.

7.3 Preliminary Utility Relocation Plan Coordination and Relocation Claim Letter
This task addresses coordination of the preliminary utility relocation plans with the project plans for the project.

Each affected utility company will complete their relocation plans, with input from GHD. For instance, typical items addressed under this task are utility sleeves for potential future projects, clearances, and cost and schedules to relocate. We assume utility relocations to be completed prior to construction of the project, or by utility purveyors. If it is necessary to perform some of the utility relocations simultaneously with project construction, we will address coordinating the phasing of utility relocations in the Special Provisions and on the Stage Construction Plans.

GHD will also prepare a relocation letter, to be signed and sent by City staff to each utility purveyor, addressing needed relocations, anticipated construction schedule, and liability.

Packet Pg. 211 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution)

7.4 Utility Agreement Support and Notice to Owners
Letters
GHD will be available to support the City in drafting utility agreements for the relocation of utilities. We assume the City will prepare and execute the utility agreements, though we will prepare the draft Notice to Owner letters and provide a copy to the City for signature and subsequent delivery to utility companies.

Task 7 Deliverables
– Utility Conflict Maps
– Utility Policy Certification and Utility Matrix
– Relocation Claim Letters
– Notice to Owner Letters
– Caltrans Utility Certification Binder
– Final Close-Out File to the City
Task 8 – Right of Way
Monument, a subconsultant to GHD, has developed the following project-specific Work Plan to ensure compliance with all applicable state and federal regulations, as well as Caltrans procedures, and the timely certification of the project for construction award. As such, Monument will perform the acquisition services for the subject acquisitions in accordance with the Uniform Relocation and Real Property Acquisition Act (49 CFR Part 24), as amended; the California Relocation Assistance and Real Property Acquisition Guidelines (Title 25, California Code of Regulations); Title VI Civil Rights Act of 1964; the Caltrans Right of Way Manual; and the City own Policies and Procedures.

Some of the activities required by the City in connection with this project are as follows: coordinate with GHD, the City and the project team, draft acquisition documents, meet with impacted property owners (up to eight owners) and present offer, confer with owners about the project and conduct negotiations, address any questions/concerns regarding subject offer and ultimately, secure signed acquisition documents of the necessary rights in connection with the project and coordinate the right of way certification for the project, as required by the Caltrans Local Assistance right of way staff.

8.1 Right of Way Project Management
Monument will work closely with GHD and City staff in performing the required real estate services and establish work processes to manage and coordinate right of way activities to ensure that deliverables meet quality standards. Monument will work with project stakeholders to anticipate potential issues, resolve problems, recommend solutions, and ensure the project schedule is adhered to by the team. In addition, duties will include following services:
 Participate in a Project Kick Off meeting with GHD and the City to ensure design, appraisal and right of way impacts are coordinated and on schedule, establish lines of communication, project reporting requirements, as well as listen to the City concerns and address any issues that may arise.  Attend up to three (3) subsequent Project Development Team meetings to coordinate and provide updates on the right of way activities.
 Provide oversight for all right of way acquisition activities to ensure timely and accurate performance of real estate activities.
 Prepare and deliver written progress status reports for cases.  Monitor and update project schedules utilizing MS Project software.  Update each parcel file checklist (our QA/QC Manager, will conduct weekly reviews of the project reporting to ensure compliance with the City regulatory requirements).

Packet Pg. 212 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution)  Implement and comply with Uniform Act guidelines, State and Federal laws, Caltrans Local Assistance Program Guidelines, Caltrans Local Assistance Procedures Manual, and the Caltrans Right of Way Manual (as necessary).
 Develop all necessary acquisition formats for use on the project, including appraisal notices, offer letters, appraisal statements, acquisition brochures, agreements, contracts, deeds, in a format acceptable to the City legal counsel.
 Maintain accurate records, monitor work plan and workflow.  Finalize work product, provide services and prepare and deliver presentations to the City staff and stakeholders, as appropriate.
 Assist the City in preparing staff reports, memorandums, exhibits and presentations for community meetings and Board meeting.

Task 8.1 Deliverables
– Attendance at Project Kick Off Meeting, and up to three (3) PDT Meetings – Written Progress Reports
– Project Schedule
– Parcel File Checklist
– Presentations to City Staff
– Assistance with Staff Reports, Memorandums, Exhibits and Presentations for Community Meetings and Board Meeting

8.2 Appraisal Services
CBRE Inc., a subconsultant to Monument, will prepare eight (8) USPAP compliant appraisal reports of each property for the purposes of determining the fair market value and establishing the amount of Just Compensation. The activities to be performed by CBRE Inc. will include the following:
• A pre-appraisal meeting with the City takes place to outline the scope of work needed and glean any additional information that may be needed. This meeting may be undertaken in person or by telephone depending on the detail involved in the scope of work.
• A notice of intent to appraise letter (NDA) is sent, inviting the owner to accompany the appraiser on the real property inspection, per California Eminent Domain Law. • Property inspections are undertaken, as well as inspections of the neighborhoods in which the properties are located. During the inspection, an inventory of the property attributes is collected based on visual observation. The inspection will take into account issues such as availability of utilities, topography, drainage, external site influences (i.e., traffic patterns and surrounding uses, access, frontage, visibility, and quantity, quality and condition of improvements). • Identification/analysis of market conditions relevant to the subject property type under appraisal. • An investigation of public records for the property’s zoning, entitlement status, general plan, and flood hazard area classification, as well as investigation of the property tax assessor’s records for attributes of the property and project details and mapping, if applicable. The appraiser will also research the reasonable probability of a zone change.
• Consideration of the highest and best use, both as if vacant and as improved (if applicable). • Application of all relevant valuation methodologies. Assumes not severance damages and no major cost to cure analysis.
• Reconciliation of the applicable approaches used into a single fair market value opinion. • Preparation of a written report to comply with USPAP, and the Code of Ethics of the Appraisal Institute.

Packet Pg. 213 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Task 8.2 Deliverables
• Pre-Appraisal Meeting
• Notice of Intent (8)
• Appraisal Report

8.3 Appraisal Review Services
For this project, Monument has designated Sierra West Valuation, a reputable and highly qualified appraisal firm, to complete the appraisal reviews. The review appraiser will review each appraisal report to ensure the appraisal meets minimal reporting requirements, prepares a separate review report stating the findings, concurs with the fair market value conclusion, and recommends approval of a Statement of Just Compensation to the client.

Task 8.3 Deliverables
– Appraisal Review (8)

8.4 Acquisition Process
Monument’s Acquisition Agent will contact the property owner(s) and, if possible, meet with the owner in person at a convenient location to present the City offer within two (2) weeks after receipt of the approved appraisal and determination of just compensation by the City. During this meeting, the agent will discuss the project, explain the property rights affecting the property, review the proposed project design, present the offer to purchase, review the salient information in the appraisal report, review the terms of the Right of Way Contract and answers any questions or concerns the owner may have concerning the process. An informational brochure explaining the acquisition process will also be provided.

Owners will be given reasonable opportunity to consider offers, present materials they believe are relevant to determining property values and suggest modifications in the proposed terms and conditions of the purchase.

Every reasonable effort will be made to acquire the necessary real property rights expeditiously through negotiations (up to 60 days from the initial offer). The Acquisition Agent will proactively communicate with the property owner on a regular basis, meet in person when necessary, and respond to any questions, concerns or clarifications requested by the property owner. The Acquisition Agent will establish a file and maintain a parcel diary/log to record all communications with the property owner and/or the property owner’s representative. If an amicable agreement is reached with the property owner, the Acquisition Agent will prepare a memorandum transmitting the owner’s signed agreement and executed deeds to sell the property, for review and approval by the City.

After an offer is accepted and the purchase agreement is approved by the City, Monument’s Escrow Coordinator will transmit the original documents to the escrow company. The Escrow Coordinator will review the updated title report and prepare a memorandum of disapproved title exceptions. The escrow company will prepare escrow instructions, transmit a copy of the purchase contract to the title company and begin the process of satisfying all monetary liens, prorating taxes, and clearing adverse title exceptions and encumbrances. Upon escrow’s request for funds from the City, the estimated closing amount will be deposited in escrow, and upon close, the escrow holder will record a deed and issue a title insurance policy.

The Escrow Coordinator will provide ongoing support to the escrow officer to ensure the timely execution of escrow instructions, coordination of title clearance documents and processing of wire transfers. Escrow closure generally will be accomplished in 30 to 60 days.

Task 8.4 Deliverables
– Meetings with Property Owners
– Record of Communications with Property Owners
– Transmittal Memorandum
Packet Pg. 214 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution)

8.5 Condemnation Support
If negotiations are not successful and the agent determines that an administrative settlement is not feasible or project timing requires use of the eminent domain process, the Project Manager will submit a recommendation to the City to initiate condemnation proceedings. Monument’s Team will work closely with the City condemnation counsel in preparing the resolution hearing notices, providing a duplicate copy of the agent’s acquisition file, and assist in the eminent domain complaint and in trial preparation as requested. Settlement negotiations by legal staff may continue until the trial begins, including alternative dispute resolution and negotiations for Stipulated Use and Possession to assure access to the property consistent with project schedules.

Task 8.5 Deliverables
– Hearing Notices
– Acquisition Files

8.6 Right of Way Certification
The final phase of the right of way program is Right of Way Certification approval which documents that the construction project is ready for advertising. During this process, Monument will coordinate and attend certification planning activities and meet with the City, Caltrans Right of Way and Local Assistance staff, and the project partners to determine project requirements and the certification level required to meet the project construction schedule. Monument will coordinate with the project engineer, utility relocation, acquisition, and right of way engineering managers to ensure their respective activities have been completed in compliance with applicable policy and certification requirements.

Monument will assist the City in the preparation of the submittal package that will include the certification form and compilation of the necessary back-up documents. This would generally include deeds, resolutions of necessity, final orders of condemnation, access agreements, cooperative agreements, permits, utility relocation agreements and notices, utility relocation plans, among other documents.

Task 8.6 Deliverables
– Right of Way Certification Form
Task 9 – Preparation of Contract Documents
GHD shall shall prepare all contract documents (roadway construction plans, specifications, and cost estimates) in accordance with City of Redding and Caltrans standards as detailed in the Capital Improvement Project Submittal Requirements, and as directed by the City. Services shall include, but not be limited, to the following: Engineering calculations, plan preparation, technical specification preparation, special provision preparation, engineers’ cost estimates and all other appropriate engineering necessary to provide complete contract documents, ready for bidding a road improvement project.

GHD shall prepare geometric approval drawings (base plans) for the entire work site. The base plans shall show the existing roadway and drainage facilities, the right of way lines, all existing nearby structures, fences, driveways, poles, signs and any trees and shrubs in the general facility of the work site. The base plans shall also show utility facilities such as fire hydrants, valves, manholes, and electrical equipment. The location of all utilities shown on the base plans shall be verified with the appropriate utilities.

GHD shall submit for approval a sample plan sheet and legend showing the proposed symbols, line work and lettering for all existing and proposed improvements.

All engineering shall comply with any and all appropriate federal, state and local design codes and guidelines including:
– City of Redding Construction Standards
– American Association of State Highway and Transportation Officials (AASHTO) guidelines – Caltrans Highway Design Manual
– Caltrans Drafting and Plans Manual
Packet Pg. 215 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Constructability reviews for the project shall be accomplished at the appropriate stages.

Final drawings shall be prepared on 22” x 34” mylar for original signatures. Submittals for review will be at the appropriate design stages (30%, 60% and 90%) with drawings reduced by 50% and specifications on 8 ½” x 11” reproducible paper. Ten (10) sets will be included at the review stages to allow the City and all other appropriate agencies consulted to provide a thorough review of the project documents. A complete and final set of contract documents, including plans, specifications, and estimates shall be submitted electronically to meet all City requirements.

Complete bid packages shall be prepared incorporating all City standard general provisions, instructions and notice to bidders, technical specifications, special provisions, federal provisions, if required, and approved plans reduced by 50%.

GHD shall conduct formal design review meetings with City staff and utility liaisons throughout all stages of the preliminary engineering and final design process. Meetings shall at a minimum be conducted at the 30%, 60%, and 90% stages of the project.

Formal submittals PS&E shall occur at the 30%, 60%, 90%, and 100% Final Package completion points for City and outside agency review. Submittal formats shall follow the City guidelines. GHD shall respond to, and incorporate, if appropriate, any and all comments received from the City, State or any other partners, stakeholders, regulatory or utility agency.

9.1 60% PS&E
GHD will incorporate revisions based on review comments of the 30% Design, prepare the 60% PS&E sets, and revise the draft reports and memos accordingly.

GHD will provide a formal comment resolution table identifying all design review comments received on the 30% submittal.

GHD will prepare landscape architecture construction documents for the roundabout based on the selected landscape concept, planting, and irrigation (as required) only. Artistic monuments, sculptures, and/or public art can be incorporated into the design upon approval of an agreement amendment.

The following Plan Sheets are anticipated and included in the scope:

ID
Code
Type of Sheet Number
Required
--- Title Sheet and Location Map 1
D Data Sheet 2
X Typical Cross Sections 4
K Key Map, Line Index and Control 1
L Layouts 12
G Grading Sheets 12
C Construction Details 6
WPC Temporary Water Pollution Control
Details & Quantities
6 DP Drainage Profiles 12
DD Drainage Details 4
U Utility Plans, Profiles and Details 12
CS Construction Area Signs 1
MI Motorist Information Plans 4
SC Stage Construction/Traffic Handling
Plans, Details & Quantities
12 PD Pavement Delineation Plans & Details 13
S Sign Plans &Details 13
R Retaining Wall Plans & Details 2
B Bridge Plans & Details 4
I Irrigation Plans, Details and Quantities 7
PP Planting Plans, Details and Quantities 7
EC Erosion Control Plans & Details 7
Packet Pg. 216 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) E Modify Signal, RRFB and Lighting 5
--- Redding Electric Utility Plans and Details TBD
Total 147

9.2 90% PS&E
The plans prepared as part of the 60% design will be supplemented with additional details and information to respond to comments received. Supplemental reports and other supporting calculations will be updated and resubmitted as part of the 90% PS&E submittal packages.

GHD will provide a formal comment resolution table identifying all design review comments received on the design plans and submitted reports. The cost estimates and bid schedules will be revised to incorporate any changes from the 60% submittal.

GHD will revise the special provisions and bid documents per City and Caltrans standards. It is assumed the City will provide any front-end contract boilerplate language for use by GHD.

9.3 100% Final PS&E
GHD will update the 90% PS&E sets based on the agreement and resolution of comments for final submittal of stamped plans and specifications to the City. This submittal will represent the final contract documents that will be issued by the City for bidding, award, and construction. Included in the submittal will be full-size Mylar, AutoCAD files, and reproducible documents needed for bidding.

Task 9 Deliverables
– 60% PS&E
– 90% PS&E
– 100% Final PS&E
Task 10 – Assistance During Bidding and Construction
GHD will provide assistance to the City during the bidding and construction phases of the project to ensure the contractor understands all technical aspects of the plans and specifications. This work will include the following:
– Participate in pre-bid meetings for prospective bidders to answer contractor and supplier technical questions – Review of technical contractor and supplier submittals – Coordinate through the City responses to contractor and supplier technical questions during bidding and prepare any addenda required
– Provide any drawings, modifications, and clarifications during the bidding period – Attend all pre-construction conferences
– Provide ongoing consultation and interpretation of contract documents as required – Assist the City with submittal reviews, preparation of change orders, and response to requests for information related to technical design issues encountered
– Prepare design clarifications to clarify the design intent – Attend all final inspections
– Prepare as-built drawings following construction from markups by the contractor and resident engineer. Asbuilt markups shall be made by hand, on the original mylar in permanent ink. Prepare as-built plans per Caltrans requirements of the encroachment permit. The original designers stamp and signature shall be maintained on the as-built drawings. An “As-built” or “Record Drawing” stamp shall be added to the drawings.

Task 10 Deliverables
– Bidding and Construction Support as Requested
– Prepare As-Built Drawings
Packet Pg. 217 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Task 11 – Construction Management / Inspection (Optional Services)
As an additional option to the City, GHD has the ability with local staff to provide support services for construction management and/or inspection for this project. If requested, these additional services can be provided upon execution of an agreement amendment.

Packet Pg. 218 Attachment: Consulting and Professional Services Contract (4.11(b)--Award Request for Proposal No. 5278 and Authorize Execution) Project Budget
City of Redding
Wolf Sigler Tenney Bline Van Parys Vedula Kehrer Otto Various Various Various Various Various Various A Principal In
Charge
Project
Manager
QA/QC
Lead
RE/CM
Constructabil
ity Review
Caltrans
Liaison
Senior
Traffic
Operations
Senior
Roundabou
t Design
Senior
ATP/Civil
Design Surveyor
Senior Eng
/ Technical
Staff
Project Eng
/Design
Support
Staff Eng /
Technicians/
Technologist
s
PW Field
Surveyor
Admin/
Technical
Apprentice
Purchases
and Direct
Costs
Total
Hours Total Direct

75.00 52.88 56.00 75.00 75.00 75.00 66.63 64.18 70.00 69.00 55.00 45.00 72.63 39.00 Task

1.1 8 72 40 12 6 4 16 16 174 $10,238.081.2 44 212 124 40 38 4 16 12 48 48 586 $35,392.802.1 17 28 10 25 7 87 $4,804.962.2 50 9 30 77 25 191 $10,428.003.1 1 35 3 1 4 21 6 4 53 35 6 169 $9,253.113.2 2 105 11 3 12 65 19 12 159 105 20 513 $28,071.774.1 172 49 11 67 42 179 $10,657.62

4.2 3 22 9 147 33 201 126 541 $32,193.745.1 121 4 8 $456.765.2 163 10 $560.28

6.1 62 6 25 4 43 $2,374.28

6.2 18 6 18 75 8 125 $6,966.847.1 16 14 7 2 39 $2,009.087.2 50 42 21 6 119 $6,133.008.1 20 3 20 43 $2,325.608.2 22 3 20 45 $2,431.369.1 13 137 30 17 2 30 18 45 215 335 17 859 $45,146.709.2 39 413 90 53 8 90 57 135 645 1005 51 2586 $136,038.40

10.1 15 4 10 10 6 45 $2,587.20

10.2 45 12 30 30 18 135 $7,761.60
$12,601.42
Purchases and Direct Costs
A Postage and Courier Services 10 each @ $50.00/each $500.00 B Potholing $30,000.00C Reproduction 10000 copies @ $0.50/copy $5,000.00 D Specialty Tools/Survey Equipment 25 each at $200 / each $5,000.00E Vehicle Mileage 3000 miles @ $0.58/mile $1,740.00F Employee Per Diem 10 days @ $144/day $1,440.00 Subtotal Hours 113 1270 380 166 44 30 222 116 196 324 1522 1800 168 146 6497 Dollars $8,475 $67,158 $21,280 $12,450 $3,300 $2,250 $14,792 $7,445 $13,720 $22,356 $83,710 $81,000 $12,202 $5,694 $43,680.00 $368,432.60 Optional Tasks

2.11 Historic Resources Evaluation Report2.12 Finding of Effect Notes: 1. Above hourly billing rates are approximate and will be based on the actual employees that perform the work.

2. Vehicle mileage will be charged at the IRS rate.

3. Employee per diem will be capped at $144.00 (Up to $98.00 for lodging and $46.00 for meals + incidentals) per 24-hour travel period.4. It is assumed that the above hours will be shifted between Tasks and Phases to meet actual project needs. Total charges will remain within the total contract amount, unless additional services are requested.

5. Rates will be adjusted up to 5% one time per year on July 1.

Task 9 Preparation of Contract Documents
Victor/Cypress Ave
Task 4 Data Collection and Field Survey
Alfreda WayVictor/Cypress Ave
Task 10 Assistance During Bidding and Construction
Victor/Cypress Ave
Task 8 Right of Way
Alfreda WayVictor/Cypress Ave
Task 1 Project Management Review and SchedulingTask 5 Geotechnical Investigation Alfreda WayVictor/Cypress Ave
Task 3 Preliminary Design (30% Design)
Alfreda WayVictor/Cypress AveVictor/Cypress Ave
GHD Inc.

Alfreda WayAlfreda WayAlfreda WayVictor/Cypress Ave
GHD's Anticipated Salary Increases from EX 10H
Class Rate for
Budget Development
Task Description

COST PROPOSAL

CITY OF REDDING

ENGINEERING AND ENVIRONMENTAL SERVICES FOR THE
Victor and Cypress Avenues Active Transportation Project - Schedule No 5278 Date: 08/19/2022Task 2 Environmental Documentation; Permitting; and Coordination with Caltrans Local Assistance Victor/Cypress Ave
PRO No. 12571663
Alfreda WayAlfreda WayAlfreda Way
Task 6 Drainage / Hydraulic Study Report
Victor/Cypress Ave
Task 7 Utility Coordination