REDDING CITY COUNCIL SPECIAL MEETING
Civic Center Council Chambers
777 Cypress Avenue, Redding, CA
TUESDAY, MARCH 21, 2023, 5:55 P.M.
NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN that a Special Meeting of the Redding City Council is hereby called by the undersigned and under the authority vested in him by Section 54956 of the Government Code of the State of California. The meeting is to take place at the date, time, and location listed above.
Business to be transacted at said meeting, and the only business to be transacted is as follows:
1. See Attached Agenda
_______________________
Michael Dacquisto, Mayor
Dated: March 20, 2023
Redding City Council March 21, 2023
Agenda
Special Meeting
Redding City Council
Council Chambers (Doors open 30 minutes prior)
777 Cypress Avenue, Redding, CA
March 21, 2023
5:55 PM
1. CALL TO ORDER - MAYOR MICHAEL DACQUISTO
A. Roll Call
2. CONSENT CALENDAR
The Consent Calendar contains items considered routine and/or whic h have been individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calend ar, please fill out a Speaker Request Form and submit it to the C ity Clerk before the Consent Calendar is considered . It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation.
2(a). Authorize the following actions relative to the Eastside Road Emergency Storm Drain Replacement Project (Project) (Job Order No. 2992-21):
(1) Adopt Resolution, by not less than four -fifths (4/5ths) affirmative vote, ratifying the City Manager’s award of an emergency construction contract for emergency replacement of a storm drain system and roadway slope on Eastside Road;
(2) Authorize the City Manager to execute a public works contract for the Project in an amount not to exceed $200,000;
(3) Authorize the City Manager to approve construction contingency amounts up to a total of $50,000; and
(4) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, per Section 15301 (Existing Facilities) and Section 15302 (Replacement or Reconstruction).
RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, APPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.
If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, please fill out a blue Speaker Request Form, located in the lighted alcoves at the back of the Council Chambers, and submit it to the City Clerk. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports are available on-line at the City’s web site at www.cityofredding.org or in the Public View binder located on the podium at the north side of the Chambers.
PLEASE SILENCE YOUR CELL PHONES. THANK YOU.
Redding City Council March 21, 2023
3. ADJOURNMENT
Pursuant to the Brown Act, non -confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspection during normal business hours at the Office of the City Clerk, 3 rd Floor, City Hall, 777 Cypress Avenue, Redding, California.
In compliance with Title II of the Americans with Disabilities Act, the City of Re dding will make available to persons with disabilities modifications or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needing assistance should contact the Redding City Clerk by telephone at (530) 225-4447 or in person, or by mail at 777 Cypress Avenue, 3 rd Floor, Redding, California 96001 at least three (3) working days in advance.
The City of Redding will ensure that no person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any of its projects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, regardless of their citizenship status, are covered under this regulation.
Questions, complaints, or requests for accommodations or additional information may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Personnel Dept., Redding, California 96001, Phone (530) 225-4065.
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize th e following actions relative to the Eastside Road Emergency Storm Drain Replacement Project (Project) (Job Order No. 2992-21):
(1) Adopt Resolution, by not less than four-fifths (4/5ths) affirmative vote, ratifying the City Manager’s award of an emergen cy construction contract for emergency replacement of a storm drain system and roadway slope on Eastside Road;
(2) Authorize the City Manager to execute a public works contract for the Project in an amount not to exceed $200,000;
(3) Authorize the City Manager to approve construction contingency amounts up to a total of $50,000; and
(4) Find that the project is categorically exempt from review under the California Environmental Quality Act (CEQA) Guidelines, per Section 15301 (Existing Facilities) and Section 15302 (Replacement or Reconstruction).
Fiscal Impact
The estimated total Project cost is $300,000. These costs include construction and staff time for construction management and inspections. The Storm Drain Utility Division (Storm Drain Utility) has sufficient funds appropriated in the approved Fiscal Year 2022 -23 budget for this project.
Alternative Action
The City Council (Council) may choose to not authorize the award of an emergency contract, and instead prepare an award to the low bidder i n accordance with State and local contracting procedures. This will result in the closure of Eastside R oad for an extended period impacting area businesses and residents. There will be an increased risk of roadway failure and potential rupture of the high -pressure gas main posing a significant threat to businesses, property , State Route (Highway) 273, and railroad operations.
MEETING DATE: March 21, 2023
ITEM NO. 2(a)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 2(a)--Emergency Repair of Storm Drain Facility on Eastside Road Chuck Aukland, Public
Works Director
Packet Pg. 4
Report to Redding City Council March 20, 2023
Re: 2(a)--Emergency Repair of Storm Drain Facility on Eastside Road Page 2
Or, the Council could also provide alterative direction to staff
Background/Analysis
The Storm Drain Utility maintains storm drai n facilities throughout the City of Redding (City) including inlets, outfalls, pipes, and channels. Located on Eastside Road just south of Haven Humane Society and 1.4 miles north of Latona Road is a 48 -inch corrugated metal storm drain pipe. The pipe conv eys water from Happy Valley Road, Highway 273, and the Union Pacific Railroad (UPRR) tracks, under Eastside Road and onto City -owned property to the east. The Storm Drain Utility made an expedient repair to the system in 2020 when the outlet to the creek had failed. Today , the connection to the outlet and the remainder of the piping underneath the roadway is failing causing soil erosion to the adjacent road slopes (both sides) and exposing a Pacific Gas and Electric (PG&E) two-inch gas line. There is also a PG&E 10-inch, high-pressure transmission gas main in the roadway above the failing storm drain pipe. Eastside Road is now temporarily closed due to the concerns of entire roadway failure and damage to the high-pressure gas main.
With forecasts of conti nued wet weather, and the roadway slope gradually deteriorating, the Storm Drain Utility and Engineering Divisions agreed that time is of the essence to avert the possible threat of a complete roadway failure, damage to the gas lines, and material being washed downstream, and potential flooding of the adjacent roadway s. Simply closing the road and re -routing traffic will not mitigate the exigency because the storm water may continue to erode the road bank and undermine the gas line. The expedient need for r epairs does not allow time for traditional engineering design and formal competitive bidding.
Staff proposes an emergency contract to replace the failed storm drain pipe and repair the overlying roadway and its adjacent support slope. Staff estimates the work to total less than $300,000 including construction contract work, construction management and inspection. It is further estimated that the work will be complete within two weeks.
It is noted that the Public Contract Code (Section 20168) provides that the local government’s legislative body may pass a resolution by a four -fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health and property. Further, the PCC (Section 22050) provides that “in case of emergency, a public agency, pursuant to a four -fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts.” In addition, the Redding Municipal Code, Section 4.22.120 provides the City Manager to authorize necessary actions and for the Council to subsequently review and ratify such actions within seven days or at the next regularly scheduled meeting of the Council.
It is in the public’s interest and necessity to repair the storm drain system as soon as practicable to ensure no further damage to persons, public health or property occurs.
The Resolution has been approved as to form by the City Attorney.
Environmental Review
Staff has determined that the project qualifies as categorically exempt from environmental Packet Pg. 5
Report to Redding City Council March 20, 2023
Re: 2(a)--Emergency Repair of Storm Drain Facility on Eastside Road Page 3
review under the California Environme ntal Quality Act (CEQA) Guidelines, per Section 15301 and Section 15302 . Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. Class 2 exemptions consist of replacement or reconstruction where the new structure will be located on the same site and will have substantially the same purpose and capacity. The existing storm drain pipe will be replaced to prevent additional erosion and potential roadway failure. The pipe will be located on the same site, will have substantially the same purpose and capacity, and the project will result in no expansion of use . The project has no potential to have a significant effect on the environment.
Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”
Attachments
^Resolution
^Location Map
^Notice of Exemption
Packet Pg. 6
RESOLUTION NO. 2023-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REDDING RATIFYING THE CITY MANAGER AWARD O F AN
EMERGENCY CONSTRUCTION CONTRACT TO REPAIR AND
REPLACE DAMAGED STORM DRAIN PIPE UNDER EASTSIDE
ROAD
WHEREAS, Public Contract Code section 22050 and Redding Municipal Code
4.22.120(A) provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts; and
WHEREAS, on or about March 17, 202 3, staff was made aware that the storm water conveyance system under Eastside Road failed a n d i s causing significant erosion and undermining of the roadway; and
WHEREAS, the roadway carries significant truck traffic, is adjacent to the Union Pacific Railroad tracks, and contains two natural gas pipelines within the roadway section; and
WHEREAS, a competitive solicitation for bids will delay the repairs needed to prevent further damage to the roadway, rupture of the natural gas pipelines, flooding of the adjacent roadways, and restore unimpeded traffic flow along Eastside Road; and
WHEREAS, failure of the storm water conveyance system and/or the natural gas pipelines would threaten the safety and property of persons nearby; and
WHEREAS, isolation of the impacted area so that the delay due to competitive bidding could be accommodated would not mitigate or eliminate the threat to persons and property;
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact.
2. The public interest and necessity require the immediate expenditure of public money to restore the storm water conveyance system to full capacity, protect the public health, safety and welfare, and prevent further damage to the roadway and adjacent natural gas lines or flooding of the adjacent roadways.
3. The emergency conditions set forth herein will not permit a delay resulting from a competitive solicitation for bids and immediate action is necessary to respond to the emergency.
Packet Pg. 7
Attachment: ^Resolution (2(a)--Emergency Repair of Storm Drain Facility on Eastside Road)
4. The City Council of the Cit y of Redding t h erefo re ratifies the City Manager’s award of an emergency construction contract to repair the storm drain system and roadway along Eastside Road.
5. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated.
I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a special meeting of the City Council on the 21st day of March, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
_________________________________
MICHAEL DACQUISTO, Mayor
ATTEST: FORM APPROVED:
______________________________ __________________________________ PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 8
Attachment: ^Resolution (2(a)--Emergency Repair of Storm Drain Facility on Eastside Road) Packet Pg. 9
Attachment: ^Location Map (2(a)--Emergency Repair of Storm Drain Facility on Eastside Road)
NOTICE OF EXEMPTION
TO: Office of Planning and Research FROM: City of Redding 1400 Tenth Street, Room 121 Public Works Department Sacramento, CA 95814 777 Cypress Avenue
Redding, CA 96001
Shasta County Clerk
County of Shasta
P.O. Box 990880, 1643 Market Street
Redding, CA 96099-0880
Project Title: Eastside Road Storm Drain Emergency Repair Project 2023 Project Location – Specific: Eastside Road just south of Haven Humane Society and 1.4 miles north of Latona Road Project Location – City: Redding Project Location – County : Shasta Description of Project: The City of Redding Public Works Department will conduct an emergency storm drain repair project on Eastside Road. Due to heavy rain, the connection to the outlet and the remainder of the piping underneath the roadway is failing causing soil erosion to the adjacent road slopes. The project includes replacing approximately 80- feet of deteriorated 48-inch corrugated metal pipe, repairing the eroded roadway embankments, paving, and stripi ng. The open trench will either be restored to original condition or covered with steel plates at the end of each day. The project is located within the City right of way and the public will be notified.
Name of Public Agency Approving Project: City of Redding Name of Person or Agency Carrying Out Project: Ryan Bailey, Assistant Public Works Director Exempt Status: (check one)
Ministerial [Section 21080(b)(1); 15268]
Declared Emergency [Section 21080(b)(3); 15269(a)]
Emergency Project [Section 21080(b)(4); 15269(b)]
Statutory Exemptions. State code number:
Common Sense Exemption (This project does not fall within an exempt class, but it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment (14 CCR 15061[b][3]). Categorical Exemption. State type and section number: Section 15301. Existing Facilities and Section 15302.
Replacement or Reconstruction
No exceptions apply that would bar the use of a categorical exemption (PRD 21084 and 14 CCR 15300.2).
Reasons why project is exempt: Class 1 exemptions include the operation and repair of existing public structures and facilities. Class 2 exemptions consists of replacement or reconstruction w here the new structure will be located on the same site and will have substantially the same purpose and capacity. The existing storm drain pipe will be replaced to prevent additional erosion and potential roadway failure. The pipe will be located on the same site, will have substantially the same purpose and capacity, and the project will result in no expansion of use. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment.
Lead Agency Contact Person: Amber Kelley Telephone: 530.225.4046 If Filed by Applicant:
1. Attach certified document of exemption finding.
2. Has a notice of exemption been filed by the public agency approving the project? □ Yes □ No
Signature:__________________________ Date:_________________________ Title: Environmental Compliance Manager
Signed by Lead Agency Date received for filing at OPR:______________ Signed by Applicant
Packet Pg. 10
Attachment: ^Notice of Exemption (2(a)--Emergency Repair of Storm Drain Facility on Eastside Road)