Redding City Council
October 2, 2023

REDDING CITY COUNCIL SPECIAL MEETING
Civic Center Council Chambers
777 Cypress Avenue, Redding, CA
MONDAY, OCTOBER 2, 2023, 5:15 P.M.

NOTICE AND AGENDA

NOTICE IS HEREBY GIVEN that a Special Meeting of the Redding City Council i s hereby called by the undersigned and under the authority vested in him by Section 54956 of the Government Code of the State of California. The meeting is to take place at the date, time, and location listed above.

Business to be transacted at said meeting, and the only business to be transacted is as follows:

1. See Attached Agenda

_______________________
Michael Dacquisto, Mayor

Dated: September 28, 2023

Redding City Council October 2, 2023

Agenda
Special Meeting
Redding City Council
Council Chambers (Doors open 30 minutes prior)
777 Cypress Avenue, Redding, CA

October 2, 2023
5:15 PM

1. CALL TO ORDER - MAYOR MICHAEL DACQUISTO
A. Roll Call

3. CLOSED SESSION
The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced.

3A. Closed Session pursuant to California Government Code Section 54957.6:

CONFERENCE WITH LABOR NEGOTIATOR
Designated Agency Representative: Personnel Director Kibler Employee Organization: International Brotherhood of Electrical Workers AFL - CIO – Electric Employees

4. CONSENT CALENDAR
The Consent Calendar contains items considered routine and/or which have bee n individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calend ar, please fill out a Speaker Request Form and submit it to the City Clerk before the Consent Calendar is considered . It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation.

4(a). Approve Minutes: Special Meeting – Closed Session of September 5, 2023; Regular Meeting of September 5, 2023; and Special Meeting – Closed Session of September 19, 2023.

If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, please fill out a blue Speaker Request Form, located in the lighted alcoves at the back of the Council Chambers, and submit it to the City Clerk. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports are available on-line at the City’s web site at www.cityofredding.org or in the Public View binder located on the podium at the north side of the Chambers.

PLEASE SILENCE YOUR CELL PHONES. THANK YOU.

Redding City Council October 2, 2023

4.2(a). Approve the following:
(1) Adopt Resolution authorizing the City of Redding Housing Division, serving as the NorCal C ontinuum of Care’s Administrati ve Entity, to submit a California Department of Housing and Community Development’s Emergency Solutions Grant application in an amount up to $157,151; and authorize the City Manager to execute any documents necessary to complete the application and appropr iate funds upon grant approval including any required match funds;
(2) Find that applying for, and accepting, grant funding is not considered a project under the California Environmental Quality Act; and (3) Find that applying for, and accepting, grant fun ding is an administrative activity and exempt under the National Environmental Policy Act 24 CFR 58.34(a)(3).

4.6(b). Adopt Resolution to name the new downtown park Whistle Stop Park in the City of Redding.

4.6(c). Authorize the following actions relat ive to the Clover Creek Clubhouse located at 3100 Venus Way in the Clover Creek Preserve:
(1) Approve the Shasta-Trinity Fly Fishers – Clover Creek Clubhouse Land and Building Amended and Restated Lease Agreement (C-5991) with the Shasta-Trinity Fly Fishers th rough March 26, 2043 , in the amount of $2,670.96 annually, with Consumer Price Index adjustments every three years, to cover the cost of pest control and long -term maintenance projects and an option to extend for three additional ten -year periods through March 26, 2073; and
(2) Find that the adoption of the Amended and Restated Lease is categorically exempt from review under the California Environmental Quality Act Guidelines pursuant to Section 15301 of Title 14 of the California Code of Regulations – Existing Facilities, as renew al of the lease will not result in a significant impact on the environment and will not cause an expansion of the existing use.

4.6(d). Approve and authorize the following:
(1) Ratify the a cceptance of a grant from the California State Library in the amount of $6 4,051 for Library Literacy Services for Fiscal Year 2023- 24;
(2) Adopt Resolution approving and adopting the 14th Amendment to City Budget Resolution No. 2023-060 appropriating said funds; and (3) Authorize the City Manager, or designee , to execute all subsequent documentation and augmentations relative to the grant.

4.11(a). Adopt Resolution authorizing the submittal of a grant application by the City of Redding Water Utility to the Bureau of Reclamation’s Fiscal Year 2024 WaterSMART Drought Response Program funding in the amount of $2,000,000 for the construction of a new drought resiliency well.

Redding City Council October 2, 2023

4.11(b). Authorize the following for the City of Redding Solid Waste Utility with a total delivered cost of $540,771.64:
(1) Authorize the p urchase of two, 2024 Kenworth T880 chassis using Sourcewell contract pricing, with a net delivered cost of $367,578.14 including all applicable taxes and fees;
(2) Authorize bypassing the formal bid process and authorize the purchase of two, Ampliroll Hook Li ft bodies from Enoven Truck and Equipment with a net delivered cost of $173,193.50 including all applicable taxes and fees; and
(3) Authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unsta ble economic conditions up to a total of $30,000.

4.11(c). Authorize the following actions relative to Bid Negotiation No. 5400 , Trinity Street Bikeway Project:
(1) Award to S.T. Rhoades Inc., in the amount of $1,615,736.40; (2) Approve an additional $183,500 to cover the cost of administration and inspection fees;
(3) Approve $310,000 for project development costs;
(4) Approve $205,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000;
(6) Approve the project design plans, specifications and special provisions; and
(7) Find that the Project is categorically exempt from the California Environmental Quality Act per Section 15301 – Existing Facilities and Section 15302 – Replacement or Reconstruction.

4.11(d). Authorize the following actions relative to Bid Negotiation No. 5398 (Job No. 5424), Council Chambers and City Hall Roof Replacement Project:
(1) Award to Harbert Roofing Inc., in the amount of $246,174; (2) Approve an additional $ 25,000 to cover the cost of administration and inspection fees;
(3) Approve $15,000 for project development costs;
(4) Approve $25,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $15,000;
(6) Approve the project design plans, specifications and special provisions ; and
(7) Find that the Project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301 - Existing Facilities.

Redding City Council October 2, 2023

4.11(e). Authorize the Mayor, or designee, to:
(1) Sign a forthcoming technical comment letter from the City of Redding Public Works Department to the State Water Resources Control Board regarding "Making Conservation a California Way of Life" draft regulation;
(2) Submit future letters regarding this proposed regulation; and (3) Sign any professional association comment letters as appropriate.

4.11(f). Accept Bid Schedule No. 5324 (Job No. 2687), Replace Asphalt Concrete Surfacing 2022 Project, awarded to JV Lucas Paving, Inc., as satisfactorily complete, with a final cost of $1,260,832.70.

4.11(g). Authorize the following actions relative to Bid Negotiation No. 5402 (Job No. 2707), Replace Asphalt Concrete Surfacing 2023:
(1) Award to Tullis, Inc, in the amount of $1,498,756.00; (2) Approve $192,200 to cover the cost of administration and ins pection fees;
(3) Approve $66,000 for project development costs;
(4) Approve $275,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contin gency amounts up to a total of $25,000;
(6) Approve the project design plans, specifications, and special provisions; and
(7) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to S ection 15301(c) – Existing Facilities.

RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, APPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.

Redding City Council October 2, 2023

9. REGULAR CALENDAR: REPORTS & COMMUNIC ATIONS OF DEPARTMENT S,

BOARDS, COMMISSIONS AND COMMITTEES

City Manager

9.1(a). Consider authorizing the City Manager to finalize negotiations and execute change orders to contracts with the City of Redding and Graviton Consulting for implementation and project management services related to change of the go live date and with the City of Redding and BerryDunn LLC for post go live support services.

Recommendation:

Approve the following actions:
(1) Authorize the City Manager to finalize negotiations and, upon completion, execute a Change Order with Graviton Consulting, moving the proposed go live date from January 1, 2024, to July 1, 2024, for an amount not to exceed $319,150 for the Oracle Enterprise Resource Planning/ Human Capital Management Implementation Services;
(2) Authorize the City Manager to finalize negotiations and, upon completion, execute a Change Order with BerryDunn LLC for an amount not to exceed $87,250 for the Oracle project and change management services; and (3) Authorize the City Manager to finalize negotiations and, upon completion, execute a contract for a Managed Services Agreement with Graviton Consulting for an amount not to exceed $270,000.

Community Services

9.6(a). Consider hiring Consultant and adopting a Resolution appropriating funds for a Market Analysis and Project Cost Report for a Multi -Court Facility in the City of Redding.

Recommendation:

Authorize and approve the following:
(1) Authorize staff to hire a consultant to prepare a Multi-Court Facility Market Opportunity Analysis Feasibility Report including a p ro-forma and economic impact analysis. This would be Opt ion 2 described in the background of this report; and
(2) Adopt Resolution adopting and approving the 15 th Amendment to Budget Resolution No. 2023 -060 appropriating $63,500 for the Market Analysis and Project Cost Report for the Multi-Court Facility from the City of Redding Parks Development Fund.

Redding City Council October 2, 2023

Personnel

9.15(a).

Consider Resolution approving Successor Memorandum of Understanding and Salary Exhibits with United Public Employees of California, Local 792, Redding Fire Management Unit (UPEC RFMU)

Recommendation:

Adopt Resolution approving a successor Memorandum of Understanding and salary exhibits with the UPEC RFMU for a three-year term beginning October 1, 2023 , and ending September 30, 2026; and approvin g amendments to the UPEC RFMU Schedule of Wage Rates effective October 1, 2023.

9.15(b).

Consider Resolution approving Successor Memorandum of Understanding and Salary Exhibits with the Redding Peace Officers Association (RPOA).

Recommendation:

Adopt Resolution approving a successor Memorandum of Understanding and salary exhibits with RPOA for a three -year term beginning October 1, 202 3, and ending September 30, 2026; and approving amendments to the R POA Schedule of Wage Rates effective October 1, 2023.

11. COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
[A-050-060]

Information Only

12. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS

FOR FUTURE CITY COUNCIL MEETINGS

13. ADJOURNMENT

Redding City Council October 2, 2023

Pursuant to the Brown Act, non -confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspe ction during normal business hours at the Office of the City Clerk, 3 rd Floor, City Hall, 777 Cypress Avenue, Redding, California.

City Council Meetings will be televised live on Shasta Community Access Channels via Charter/Spectrum Cable channel 181, and will be rerun on Thursday at 12:30 p.m. during the week in which the meeting is held. Additionally, the meeting can be viewed online at the following: http://scac.cablecast.tv:8080/CablecastPublicSite/watch/4?channel=1. Video of the City Council meetings can also be viewed on the City’s web site at http://www.cityofredding.org/. Open the City’s meetings and agendas portal; Click on tab named "Meetings Videos" and select Redding City Council under “Available Archives 2023” select the desired date, then click on “video” to view the meeting.

In compliance with Title II of the Americans with Disabilities Act, the City of Redding will make available to persons with disabilities modifications or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needing assistance should contact the Redding City Clerk by telephone at (530) 225 -4447 or in person, or by mail at 777 Cypress Avenue, 3 rd Floor, Redding, California 96001 at least three (3) working days in advance.

The City of Redding will ensure that no person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any of its projects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, regardless of their citizenship status, are covered under this regulation.

Questions, complaints, or requests for accommodations or additional information may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Personnel Dept., Redding, California 96001, Phone (530) 225-4065.

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Closed Session pursuant to California Government Code Section 54957.6:

CONFERENCE WITH LABOR NEGOTIATOR
Designated Agency Representative: Personnel Director Kibler Employee Organization: International Brotherhood of Electrical Workers AFL-CIO – Electric Employees
MEETING DATE: October 2, 2023
ITEM NO. 3A
FROM:

***APPROVED BY***
[email protected]
SUBJECT: 3A--Closed Session - Labor Negotiations - IBEW-Electric Kari Kibler, Personnel
Director
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CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Approve Minutes: Special Meeting – Closed Session of September 5, 2023; Regular Meeting of September 5, 2023; and Special Meeting – Closed Session of September 19, 2023.

Attachments
Unofficial Minutes - Special Meeting - Closed Session of September 5, 2023 Unofficial Minutes - Regular Meeting of September 5, 2023 Unofficial Minutes - Special Meeting - Closed Session of September 19, 2023 MEETING DATE: October 2, 2023
ITEM NO. 4(a)
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 4(a)--Approve City Council Minutes.

Sharlene Tipton, City Clerk
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Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
September 5, 2023, 5:15 PM

The meeting was called to order by Mayor Michael Dacquisto, with the following Council Members present: Tenessa Audette, Mark Mezzano, Jack Munns, and Julie Winter.

Also present were: City Manager Barry Tippin , Assistant City Manager Steve Bade, City Attorney Barry E. DeWalt, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.

Ms. Tipton called the roll prior to leaving the Closed Session meeting.

PUBLIC COMMENT

Mayor Dacquisto determined that no one present wished to address the items agendized for Closed Session.

CLOSED SESSION

At the hour of 5:15 p.m., Mayor Dacquisto opened the Special Meeting and announced that the Council would adjourn to Closed Session.

At the hour of 6:00 p.m., Mayor Dacquisto reconvened the Special Meeting to Open Session and reported that in reference to:

3A. Closed Session pursuant to California Government Code Section 54957.6:

CONFERENCE WITH LABOR NEGOTIATOR
Designated Agency Representative: Personnel Director Kibler Employee Organizations:
(1) International Brotherhood of Electrical Workers AFL -CIO – Electric Employees;
(2) Redding Peace Officers' Association; and
(3) United Public Employees of California – Redding Fire Management Unit

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

ADJOURNMENT

There being no further business, Mayor Dacquisto declared the meeting adjourned at the hour of 6:04 p.m.

APPROVED:

_______________________________
Michael Dacquisto, Mayor
ATTEST:

______________________________
Sharlene Tipton, City Clerk
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Unofficial Minutes Redding City Council, Regular Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
September 5, 2023, 6:00 PM

The meeting was called to order by Mayor Michael Dacquisto with the following Council Members present: Tenessa Audette, Mark Mezzano, Jack Munns, and Julie Winter.

Also present were: City Manager Barry Tippin, Assistant City Manager Steve Bade, City Attorney Barry E. DeWalt, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.

The Pledge of Allegiance to the Flag was led by Mayor Dacquisto.

The Invocation was provided by Lori Moretti, Redding Police and Redding Fire Departments’ Chaplain.

PRESENTATION

2A. Shasta County Assessor -Recorder Leslie Morgan provided a PowerPoint presentation, incorporated herein by reference regarding the Office of Shasta County Assessor - Recorder’s Annual Report for 2023-2024.

The City Council took no formal action on this informational item.

PUBLIC COMMENT

Alex Bielecki opined that dinosaur fish in the Sacramento River have been disrupted due to the homeless related issues.

Kate English from Upstate California Film Commission provided the Council with its April to June 2023 Quarterly Report, incorporated herein by reference.

CONSENT CALENDAR

The following matters were considered inclusively under the Consent Calendar and each Report to City Council (staff report) is incorporated herein by reference:

4(a). Approve Minutes: Special Meeting – Budget Workshop No. 2 of April 5, 2023; Special Meeting – Closed Session of August 15, 2023; and Regular Meeting of August 15, 2023.

4(b). Accept City of Redding Accounts Payable and Payroll Registers as follows: (1) Accounts Payable Register No. 1 for the period of July 1, 2023, through July 31, 2023, for a total of $52,148,001.16 for check numbers 1000000 through 1000308, inclusive, ACH Transfer numbers 40000000 through 40000092 inclusive, and Wire Transfer numbers 60000000 through 60000016, inclusive; and (2) Payroll Register No. 1 for the period of June 25, 2023, through July 8, 2023, in the amount of $ 4,515,790.14 for check numbers 588836 through 589933; and check numbers 609235 through 609298, inclusive; and (3) Payroll Register No. 2 for the period of July 9, 2023, through July 22, 2023, in the amount of $4,739,296.38 for check numbers 589934 through 591036; and check numbers 609299 through 609399, inclusive; SUMMARY TOTAL: $61,403,087.68.

4(d). Accept City of Redding Proof of Cash reconciliation and ACR133 report for the month of June 2023.

4.2(a). This item was moved to the Reg ular Calendar as item number 9.2 (a) at the request of Council Member Julie Winter.

4.5(a). Authorize the following relative to Bid Schedule No. 5390, 200- & 600-Amp Elbows and Assemblies for the Redding Electric Utility: (1) award Bid Group I (200-Amp Elbows and Assemblies), and Bid Group II (600-Amp Elbows and Assemblies), to Anixter, Inc., for an annual evaluated price of $266,677.00; (2) award Bid Group III (Mounting Bracket and Parking Stands) to OneSource Supply Solutions for an annual evaluated price of $33,292.80; (3) award Bid Group I (200 -Amp Elbows and Assemblies) to OneSource Supply Solutions as a secondary provider in cases of supply chain issues; and (4) authorize the Purchasing Officer to extend the bid award annually with Anixter, Inc. and OneSource Supply Solutions through June 30, 2026, if mutually agreeable, with all terms and conditions remaining the same and price adjustments in direct proportion to a Producer Price Index.

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4.6(a). Authorize the following actions relative to California Strategic Growth Council’s Community Resilience Centers Program: (1) adopt Resolution No. 2023-082, a resolution of the City Council of the City of Redding, authorizing the City of Redding Parks Department to apply for $ 10 million to the California Strategic Growth Council’s Community Resilience Centers Program grant for the Panorama Park and Resiliency Center; and (2) authorize the City Manager, or designee, to execute all documents necessary to apply for the grant, appropriate funds should the grant be awarded, and execute any agreements necessary to implement the project.

In response to Vice Mayor Mezzano, Comm unity Services Director Kim Niemer advised that supply chain costs are higher than they originally bid for the project . If the City of Redding does not receive the grant funds, the City will have to revise the scope of the project.

4.6(b). Adopt Resolution No. 2023-083, a resolution of the City Council of the City of Redding, approving and adopting the 10th Amendment to City Budget Resolution No. 202 3-060 appropriating $ 200,000 from the City of Redding General Fund to fund contracted instructors for community recreational programs.

In response to Vice Mayor Mezzano, Community Services Director Kim Niemer explained that the funds should have been included in the budget preparation, however, were inadvertently missed during the manual entry, and noted that the vendors have already worked under this budget entry.

4.8(a). Authorize and approve the following: (1) accept grant funding in the amount of $212,150 from the Federal Emergency Management Agency for the Assistance to Firefighters Grant; (2) authorize the City Manager to execute the agreement and any associated documents to complete the grant process; and (3) adopt Resolution No. 2023-084, a resolution of the City Council of the City of Redding, approving and adopting the 9th Amendment to City Budget Resolution No. 2023-060 appropriating said funds.

4.9(a). Authorize the following actions relative to the award of a California Office of Traffic Safety, Selective Traffic Enforcement Program grant: (1) accept the grant in the amount of $127,000 to fund Redding Police Department overtime, training, and minor equipment to assist with additional traffic safety enforcement; (2) authorize the City Manager, or designee, to execute the grant agreement and all subsequent documentation to complete the grant process; and (3) adopt Resolution No. 2023-085, a resolution of the City Council of the City of Redding, approving and adopting the 11 th Amendment to City Budget Resolution No. 2023-060 appropriating said funds.

In response to Vice Mayor Mezzano, Redding Police Chief Bill Schueller advised the Council that at the end of the grant, a copy of the report showing the data of arrests will be shared with the Council.

4.9(b). Adopt Resolution No. 2023-086, a resolution of the City Council of the City of Redding, supporting crime prevention efforts in Redding, a nd proclaiming Tuesday, October 3, 2023, as National Night Out in the City of Redding.

4.11(a).Accept Bid Schedule No. 5306 (Job No. 2651), Pedestrian Crossing Enhancement Project, awarded to Axner Excavating, Inc., as satisfactorily complete, with a final cost of $1,220,397.24.

4.11(b).Authorize and approve the following acti ons relative to Request for Proposals Schedule No. 5382, Construction Management and Inspection Services for the City of Redding Well 12 Water Treatment Plant Project: Award to Water Works Engineers, LLC; Authorize the Mayor to execute a Consulting and Professional Services Contract for a not-to-exceed fee of $499,781 with Water Works Engineers, LLC, to provide Construction Management and Inspection Services; and Authorize the City Manager to approve contract amendments not to exceed $50,000.

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4.11(c).Authorize the following actions relative to Bid Schedule No. 5381 (Job No. 2422), City of Redding Well 12 Water Treatment Plant Project: (1) award to SnL Group , Inc., in the amount of $5,995,970; (2) approve an additional $640,000 to cover the cost of administration and inspection fees; (3) approve $250,000 for project development costs; (4) Approve $600,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the const ruction management or construction contingency amounts up to a total of $100,000; (6) Approve the project design plans, specifications and special provisions; and (7) Find that the Project is categorically exempt from review under the California Environmen tal Quality Act, pursuant to Section 15301 - Existing Facilities, 15302 - Replacement or Reconstruction, and 15303 - New Construction or Conversion of Small Structures.

4.12(a). Item removed from agenda at the request of staff to be considered at a future City Council Meeting.

City of Redding’s Conflict of Interest Code, Redding Municipal Code Chapter 2.90 (Conflict of Interest for designated positions of the City), in compliance with the California Fair Political Practices Commission biennial review requirements.

A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, that the foregoing items on the Consent Calendar be accepted, acknowledged, adopted, approved, and/or authorized as recommended.

The Vote:

AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None

Resolution Nos. 2023-082 through 2023-086 are on file in the Office of the City Clerk.

REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,

BOARDS, COMMISSIONS AND COMMITTEES

9.2(a). Item 4.2(a) was moved from the Consent Calendar to the Regular Calendar at the request of Council Member Julie Winter

Submission of a California Strategic Growth Council’s Community Resilience Centers Program Application.

Assistant City Manager Steve Bade highlighted the Report to City Council (staff report), incorporated herein by reference.

A discussion amongst the Council ensued.

A MOTION WAS MADE by Council Member Winter, and seconded by Council Member Audette, to: (1) authorize staff to submit a California Strategic Growth Council’s Community Resilience Cent ers Program planning grant application for a day resource center in an amount not to exceed $500,000; (2) adopt Resolution No. 2023 -087, a resolution of the City Council of the City of Redding, to authorize the City Manager, or designee, to execute all documents necessary to apply for the grant, appropriate funds, and if awarded, execute any agreements necessary to implement the award; (3) find that applying for funding is not considered a project under the California Environmental Quality Act; and (4) find that administrative activities such as applying for funding is exempt under the National Environmental Policy Act.

The Vote:

AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None

Resolution No. 2023-087 is on file in the Office of the City Clerk.

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9.2(b). Award of bid for the City of Redding Downtown Park Plaza Project 2023.

Assistant City Manager Steve Bade highlighted the Report to City Council (staff report), incorporated herein by reference.

A discussion amongst the Council ensued.

A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to a uthorize the following actions relative to the Downtown Park Plaza Project 2023, for construction of a public park located at 1470 Market St: (1) awarded bid to SnL Group Inc. in the amount of $3,985,883; Approve $100,000 for administration costs and inspection fees; $350,000 for project development costs; and $101,463 to provide construction contingency funding; and (2) found that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15300.1 - Relation to Ministerial Projects. The Vote: Unanimous Ayes.

9.9(c). Extension of the Redding Police Department's $40,000 signing bonus for an additional 18- months

Police Captain Brian Barner provided an overview of the Report to City Council (staff report), incorporated herein by reference. He noted that since the inception of this program 22 lateral police officers were hired in first 18 -month period, and cu rrently 16 of the 22 laterals are still employed with the City of Redding.

A discussion amongst the Council ensued.

A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to : (1) extend the lateral signing incentive for an additional 18 -months in the amount of $40,000, with payment of the bonus to continue to be in installments of $20,000 at hiring, $10,000 at successful completion of field training, and $10,000 after completion of probation, with a contract remaining in place requiring a three -year commitment to the Redding Police Department to receive the bonus, lateral officers that resign prior to the full three years are required to repay the incentive at a prorated rate; and (2) a uthorize and approve the City Manager to reduce or cancel the incentive without City Council approval due to unforeseen issues such as budget reductions. The Vote: Unanimous Ayes.

9.11(d).Update to the Downtown Redding Parking Program, including proposed changes, and adoption of a Resolution to amend the traffic control map of the City of Redding.

Public Work Director Chuck Aukland, Transportation Planner Zachary Bonnin, and Dixon Resource Unlimited Consultant, Julie Dixon provided an overview of the report to City Council (staff report) and a PowerPoint presentation, both incorporated herein by reference.

The following spoke in opposition: Marjy Cantrell, Nolan Hawkins, and Leah Sullivan.

Lynn Fritz, local business owner, suggested utilizing the City of Redding’s business license information for people downtown in order to communicate and determine who needs a parking permit.

Vice Chair Mezzano requested that the pay sites be evaluated by staff because some of the pay sites are not operating properly.

A discussion amongst the Council ensued.

A MOTION WAS MADE by Council Member Mezzano to: (1) accept the staff report outlining the status of Downtown Redding parking; (2) adopt Resolution No. 2023-088, a resolution of the City Council for the City of Redding, to amend the traffic control map thereby allowing on-street employee permit exempt parking zones, increasing the number of employee parking permits sold from 175 to 300, allowing Shasta College students to purchase employee parking permits and changing the Oregon Street loading zone from 12 minutes to 30 minutes; (3) find that the action is exempt from environmental review under the California Environmental Quality Act pursuant to 14 CCR 15601(b)(3) (Common Sense Exemption; and (4) to extend the time zones by one hour to be 8:00 am to 6:00 pm instead of the current designated 5:00 pm end time for the non-two hour parking spaces.

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09/05/2023
The motion failed due to the lack of a second.

A SECOND MOTION WAS MADE by Council Member Winter, seconded by Council Member Audette, to: (1) accept the staff report outlining the status of Downtown Redding parking; (2) adopt Resolution No. 2023-088, a resolution of the City Council for the City of Redding, to amend the traffic control map thereby allowing on -street employee permit exempt parking zones, increasing the number of employee parking permits sold from 175 to 300, allowing Shasta College students to purchase employee parking permits and changing the Oregon Street loading zone from 12 minutes to 30 minutes; and (3) find that the ac tion is exempt from environmental review under the California Environmental Quality Act pursuant to 14 CCR 15601(b)(3) (Common Sense Exemption).

The Vote:

AYES: Council Members – Audette, Munns, and Winter
NOES: Council Members – Mezzano, and Dacquisto
ABSTAIN: Council Members – None
ABSENT: Council Members – None

Resolution No. 2023-088 is on file in the Office of the City Clerk.

**Clerk’s Note: Council Member Munns left chambers at 7:38 pm and returned at 7:41 pm.

9.11(e).Set a Public Hearing regarding a four -year service rate package for the City of Redding Solid Waste, Water, and Wastewater Utilities.

Public Work Director Chuck Aukland provided an overview of the Report to City Council (staff report) and a PowerPoint presentation, both incorporated herein by reference.

Will Bond spoke in opposition to the rate increase.

A discussion amongst the Council ensued.

A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Winter, to: (1) approve the Protest Notice format; (2) approve adding a new rate for the Solid Waste Utility for commercial source -separated food waste collection; and (3) approve setting a Public Hearing on November 7, 2023, 6:0 0 p.m., in the City Council Chambers, 777 Cypress Avenue, Redding, California, to consider the four-year package of rates for City of Redding Solid Waste, Water, and Wastewater Utilities proposed for implementation on or about January 1, 2024. The Vote: Unanimous Ayes.

**Clerk’s Note: Council Member Winter left the room at 8:25 pm and returned at 8:28 pm.

9.15(a).Uncodified Ordinance amending the City of Redding's contract with the California Public Employees Retirement System for classic local miscellaneous members in the International Brotherhood of Electrical Workers AFL-CIO (IBEW) – Power Production Unit.

Personnel Director Kari Kibler p rovided an overview of the report to City Council (staff report), incorporated herein by reference.

A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to: (1) adopt uncodified Ordinance No. 2663 to amend the Retirement Contract (C- 99) between the City of Redding (City) and California Public Employees Retirement System (CalPERS) to adopt Government Code Section 20516 (Employees Sharing Additional Cost) for classic local miscellaneous members in the IBEW–Power Production Unit; (2) authorize the Mayor to sign the contract for the City upon receipt of the final document from CalPERS; (3) authorize the City Clerk to sign the Certification of Compliance with Government Code Section 20516 (CON 500); and (4) authorize the City Clerk to sign the Certification of Compliance with Government Code Section 7507 (CON 12A).

The Vote:

AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None

Ordinance No. 2663 is on file in the Office of the City Clerk.

Packet Pg. 16
Attachment: Unofficial Minutes - Regular Meeting of September 5, 2023 (4(a)--Approve City Council Minutes) 269

09/05/2023

9.15(b).Resolution approving an exception to the California Public Employee's Retirement System 180-day wait period with regard to re-hiring Deborah Ivey as a retired annuitant.

Personnel Director Kari Kibler p rovided an overview of the r eport to City Council (staff report), incorporated herein by reference.

A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to: (1) adopt Resolution No. 2023-089, a resolution of the City Council of the City of Redding, approving a 180-day wait period exception and single interim appointment of Deborah Ivey as Payroll and Benefits Technician for the City of Redding pursuant to Government Code sections 7522.56 and 21224, effective September 6, 2023, for up to 960 hours; and (2) authorize the City Manager to execute the necessary hiring documentation to allow retired Payroll and Benefits Technician, Deborah Ivey, to be rehired as an annuitant in the Finance Department to assist with special projects such as the implementation of the City -wide Enterprise Resource Planning and Human Capital Management systems.

The Vote:

AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None

Resolution No. 2023-089 is on file in the Office of the City Clerk.

9.15(c).Resolution approving amendments to Executive Management Pay -For-Performance Salary Plan for Unrepresented Employees.

Personnel Director Kari Kibler p rovided an overview of the report to City Council (staff report), incorporated herein by reference.

A discussion amongst the Council ensued.

A MOTION WAS MADE by Council Member Audette, seconded by Council Member Winter, to open the discussion from Closed Session regarding Unrepresented Salary Increases. The Vote:

AYES: Council Members – Audette, Munns, and Winter
NOES: Council Members – Mezzano and Dacquisto
ABSTAIN: Council Members – None
ABSENT: Council Members – None

Council Member Audette questioned Mayor Dacquisto regarding a previous discussion in Closed Session where the Council had planned to be a unanimous vote for personnel salary increases. Mr. Dacquisto opined that he can vote how he wants without providing an explanation, and stated that he is against approving the salary increases.

A brief discussion amongst the Council ensued.

A SECOND MOTION WAS MADE by Council Member Winter, seconded by Council Member Munns, to adopt Resolution No. 2023-090, a resolution of the City Council of the City o f Redding, approving amendments to the Executive Management Pay -For- Performance Salary Plan (Unrepresented) providing classification -specific salary range adjustments as a result of a compensation and compression study, including the City Manager classification, and authorizing immediate salary increases for the employees in those classifications, effective September 3, 2023.

The Vote:

AYES: Council Members – Audette, Mezzano, Munns, and Winter NOES: Council Members – Dacquisto
ABSTAIN: Council Members – None
ABSENT: Council Members – None

Resolution No. 2023-090 is on file in the Office of the City Clerk.

Packet Pg. 17
Attachment: Unofficial Minutes - Regular Meeting of September 5, 2023 (4(a)--Approve City Council Minutes) 270
09/05/2023

ADJOURNMENT
There being no further business, at the hour of 10:00 p.m. Mayor Dacquisto declared the meeting adjourned.

APPROVED:

_______________________________
Michael Dacquisto, Mayor

ATTEST:

_______________________________
Sharlene Tipton, City Clerk
Packet Pg. 18
Attachment: Unofficial Minutes - Regular Meeting of September 5, 2023 (4(a)--Approve City Council Minutes) 271
09/19/2023
Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
September 19, 2023, 5:15 PM

The meeting was called to order by Mayor Michael Dacquisto, with the following Council Members present: Tenessa Audette, Mark Mezzano, Jack Munns, and Julie Winter.

Also present were: City Manager Barry Tippin , Assistant City Manager Steve Bade, City Attorney Barry E. DeWalt, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.

Ms. Tipton called the roll prior to leaving the Closed Session meeting.

PUBLIC COMMENT

Mayor Dacquisto determined that no one present wished to address the items agendized for Closed Session.

CLOSED SESSION

At the hour of 5:15 p.m., Mayor Dacquisto opened the Special Meeting and announced that the Council would adjourn to Closed Session.

At the hour of 6:00 p.m., Mayor Dacquisto reconvened the Special Meeting to Open Session and reported that in reference to:

3A. Closed Session pursuant to California Government Code Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Location: 8085 Airport Road, Assessor’s Parcel No. 056-360-033 City Negotiator: Public Works Director Aukland
Parties: City of Redding and Anderson Grange #418
Under Negotiation: Price and Terms

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

3B. Closed Session pursuant to California Government Code Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Location: 6065 Eastside Road, Assessor’s Parcel No. 050-270-012 City Negotiator: Public Works Director Aukland
Parties: City of Redding and David Daniel Arrighi
Under Negotiation: Price and Terms

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

3C. Closed Session pursuant to California Government Code Section 54956 .8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Location: 95 Hilltop Drive, Assessor’s Parcel No. 112-500-009 City Negotiator: Public Works Director Aukland
Parties: City of Redding and Shasta-Redding, a California Limited Partnership Under Negotiation: Price and Terms

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

3D. Closed Session pursuant to California Government Code Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property Location: 2525 Tarmac Road; Assessor’s Parcel No. 109-280-056 Agency Negotiator: City Manager Tippin
Negotiating Parties: City of Redding and State Compensation Insurance Fund Under Negotiation: Price and Terms

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

Packet Pg. 19
Attachment: Unofficial Minutes - Special Meeting - Closed Session of September 19, 2023 (4(a)--Approve City Council Minutes) 272
09/19/2023

3E. Closed Session pursuant to California Government Code Section 54957.6:

CONFERENCE WITH LABOR NEGOTIATOR
Designated Agency Representative: Personnel Director Kibler Employee Organizations:
(1) International Brotherhood of Electrical Workers AFL -CIO – Electric Employees;
(2) Redding Peace Officers’ Association; and
(3) United Public Employees of California – Redding Fire Management Unit

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

ADJOURNMENT

There being no further business, Mayor Dacquisto declared the meeting adjourned at the hour of 6:02 p.m.

APPROVED:

_______________________________
Michael Dacquisto, Mayor
ATTEST:

______________________________
Sharlene Tipton, City Clerk
Packet Pg. 20
Attachment: Unofficial Minutes - Special Meeting - Closed Session of September 19, 2023 (4(a)--Approve City Council Minutes)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Approve the following:
(1) Adopt Resolution authorizing the City of Redding Housing Division, serving as the NorCal Continuum of Care’s Administrative Entity, to submit a California Department of Housing and Community Development ’s Emergency Solutions Grant application in an amount up to $157,151 ; and authorize the City Manager to execute any documents necessary to complete the application and appropriate funds upon grant approval including any required match funds;
(2) Find that applying for, and accepting, grant funding is not considered a project under the California Environmental Quality Act; and
(3) Find that applying for, and accepting, grant funding is an administrative activity and exempt under the National Environmental Policy Act 24 CFR 58.34(a)(3).

Fiscal Impact

Should the application for Emergency Solutions Grant (ESG) funds prove successful, the NorCal Continuum of Car e (NorCal CoC ) or the subsequent subrecipient would need to prov ide matching funds in the amount of $ 151,171 from any federal, state or local source. However, there is an opportunity for a match waiver that will reduce the match to $51,171. Continuum of Care Program funds are eligible sources of match, and would be use d for this purpose. There is no impact to the City of Redding’s General Fund.

Alternative Action

The City Council (Council) could choose to not approve the application submittal for grant funds which may result in a missed opportunity to fund Rapid Rehousing Operations within the NorCal CoC seven-county region.

MEETING DATE: October 2, 2023
ITEM NO. 4.2(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.2(a)--Adopt Resolution Authorizing Emergency Solutions Grant Submittal to the California Department of Housing and Community Development Steve Bade, Assistant City
Manager
Packet Pg. 21
Report to Redding City Council September 28, 2023
Re: 4.2(a)--Emergency Solutions Grant Submittal to the CA Dept of Housing and Community Development Page 2

Background/Analysis

The California Department of Housing and Community Development (HCD) receives ESG funding from the United States Department of Housing and Urban Development (HUD) on a yearly basis. Each year, HCD allocates these funds to eligible Continuum of Care (CoC) service areas. For the NorCal CoC, seven county region, t his year’s allocation totals $314,301. Of this amount, $157,151 is considered non-competitive and available for Rap id Rehousing and HMIS projects. The balance of $157,150 is available for competitive projects.

On Thursday, September 7, 2023, the NorCal CoC Executive Board (Executive Board) notified NorCal CoC participants of the ESG grant oppo rtunity and associated application process. To apply for ESG funds , NorCal participants were required to submit a short application by September 18, 2023. In turn, the Executive Board reviews the applications then rates and ranks them according to HUD guidelines. Only one applicant applied for the competitive funds. The Executive Board accepted the application and requested that HCD be notified of the results for the competitive category . On September 22, 2023, s ince no applications were received for the non-competitive funding category, the Executive Board requested that the City of Redding as the Administrative Entity to the Executive Board apply directly to HCD for the non-competitive funds of $157,151 to be distributed at a later date to support Rapid Rehousing and Homeless Management Information System projects within the NorCal CoC.

The ESG application deadline is October 16, 2023. HCD award announcements should be made by December 2023.

Environmental Review

Applying for grant funding is not considered a project under the California Environmental Quality Act (CEQA). Any project that is developed will be reviewed for CEQA compliance once the details are known.

Under the National Environmental Policy Act (NEPA), administrative and management activities such as applying for grant funding are considered exempt activities and no further action is required. Any construction projects will be reviewed for NEPA requirements if awarded funding.

Council Priority/City Manager Goals

• Government of the 21 st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development- “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community”

Attachments
^Resolution
Packet Pg. 22
RESOLUTION NO. 2023–___

A RESOLUTION APPROVING AN APPLICATION FOR FUNDNG AND

THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 202 3-2024 FUNDING YEAR OF THE STATE

EMERGENCY SOLUTIONS GRANTS PROGRAM, BALANCE OF STATE

ALLOCATION

WHEREAS, the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability (“NOFA”) for the Balance of State Allocation dated 07/28/2023 under the Emergency Solutions Grants (ESG) Program (Program, or ESG Program); and

WHEREAS:

SECTION 1:

Applicant is an approved Applicant by their Continuum of Care under the Balance of State Allocation and is hereby authorized and directed to receive an ESG Program grant, in an amount not to exceed $314,301 in accordance with all applicable rules and laws.

SECTION 2:

The Department may approve funding allocations for the ESG Program, subject to the terms and conditions of the NOFA, Program regulations, and the Standard Agreement. The Applicant acknowledges compliance with all state and federal public participation requ irements in the development of its application(s).

SECTION 3:

If applicant receives a grant of ESG funds from the Department pursuant to the above referenced ESG NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the ESG Program, as well as any and all other contracts Applicant may have with the Department.

SECTION 4:

The Applicant hereby authorizes and directs Barry Tippin, City Manager , or designee, to execute and deliver all applications and act on the Applicant’s behalf in all matters pertaining to all such applications.

SECTION 5:

If an application is approved, Barry Tippin, City Manager, or designee, is authorized to enter into, execute and deliver the grant agreement ( i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

Packet Pg. 23
Attachment: ^Resolution (4.2(a)--Emergency Solutions Grant Submittal to the CA Dept of Housing and Community Development) SECTION 6:

If an application is approved, Barry Tippin, City Manager , or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.

I HEREBY CERTIFY that the foregoing resolution was introduced at a special meeting of the City Council of the City of Redding on the 2nd day of October, 2023, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBER:

NOES: COUNCIL MEMBER:

ABSENT: COUNCIL MEMBER:

ABSTAIN: COUNCIL MEMBER:

____________________________________
MICHAEL DACQUISTO, Mayor

ATTEST: APPROVED AS TO FORM:

________________________________ ____________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney

I, Sharlene Tipton , am the City Clerk of the City of Redding, a municipal corporation (the "Corporation"), and as such, am familiar with the facts herein and do hereby certify as follows:

That the Corporation is a municipal corporation, duly formed, validly existing and duly qualified to transact business in the State of California, with full power and authority to enter into agreements with the Department of Housing and Community Development (“Department”)

____________________________________
By: SHARLENE TIPTON, CITY CLERK
Date: October ___, 2023
Packet Pg. 24
Attachment: ^Resolution (4.2(a)--Emergency Solutions Grant Submittal to the CA Dept of Housing and Community Development)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Adopt Resolution to name the new downtown park Whistle Stop Park in the City of Redding.

Fiscal Impact

There is no new impact to the General Fund.

Alternative Action

The City Council (Council) could decline to approve the name and provide staff with alternate direction.

Background/Analysis

In September 2019, the Council approved the North Block Parking Project that included authorizing the City Manager to negotiate a non -binding Memorandum of Understanding with the Shasta-Tehama-Trinity District for the transfer of property for the purpose of developing a public park.

In March 2022, the City of Redding (City) and The McConnell Foundation were awarded $3.89 million from the California Department of Transportation’s Clean Calif ornia Local Grant Program. These funds, combined with the City’s Park and Recreation Facilities Impact Fees , are financing the design and development of the downtown park, which is adjacent to and east of the California Street Mixed Use Development commonly referred to as the Block 7 Project.

On February 2, 2023, Council adopted Policy No. 1203 (Policy) that governs the naming of park facilities, including parks, trails, park buildings, facilities, and open spaces. The policy includes guidelines for naming public facilities and identifies policy guidelines for naming parks.

MEETING DATE: October 2, 2023
ITEM NO. 4.6(b)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.6(b)--Adopt Resolution to name the new downtown park Whistle Stop Park in the City of Redding.

Kim Niemer, Community
Services Director
Packet Pg. 25
Report to Redding City Council September 27, 2023
Re: 4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park Page 2

In April 2023, the Community Services Director established a n advisory committee for the downtown park , which included representatives of adjacent landowners, Shasta Historical Society, VIVA Downtown and the City to develop a recommendation for the name of the new park. The advisory committee met on June 20, 2023, and July 12, 2023 . The group came to a consensus on the recommendation to name the park Whistle Stop Park due to the City ’s historic relationship with the railroad and the trio of 20 ft. steam whistles recently installed near the park.

According to the dictionary Merriam Webster, a whistle stop is either a small station at which trains stop only on signal, a small community, or a brief personal appearance especially, by a political candidate, usually on the rear platform of a train during the course of a tour.

The Railroad’s Influence in the development of the City

In 1868, Benjamin B. Redding, a former California Secretary of State and mayor of Sacramento, left his political career to become a land agent for the Central Pacific Railroad. He purchased the property six miles east of Shasta to construct a railroad hub. In 1872, the railroad constructed buildings to accommodate the people traveling through the area referred to as Poverty Flats.

California Street was created when the construction of the railroad between San Francisco and Portland crossed into Redding. In 1887, the City of Redding became incorporated.

Park Facilities Naming Policy

Based on the guidelines established in the policy and in consideration of what would best identify the City ’s new downtown park, the advisory committee’s review concluded with Whistle Stop Park as the preferred name.

At the September 20, 2023, meeting, the Community Services Advisory Commission unanimously recommended that Council approve the proposed change.

Environmental Review

Per the California Environmental Quality Act, the recommended action is exempt from further review per S ection 15061 (b)(3). This general rule exemption is allowed, provided it can be determined with certainty that the proposed project will not have a significant effect on the environment. As the project consists of renaming a public park, the general rule e xemption is applicable.

Council Priority/City Manager Goals

• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”

Attachments
^Proposed Resolution - Whistle Stop Park
^Location Map and Renderings
CC Policy 1203 - Park Facilities Naming Policy
Staff Report_June 7, 2022
Staff Report_February 7, 2023
Packet Pg. 26
RESOLUTION NO. 2023-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

APPROVING THE NAMING OF THE CITY DOWNTOWN PARK
LOCATED AT 1470 MARKET STREET WHISTLE STOP PARK

WHEREAS, the City of Redding (“City”) and the Shasta -Tehama-Trinity Joint Community College District executed a Memorandum of Understanding to enter into a Park Dedication Agreement (D-4761) dated June 9, 2022 for the transfer of property to the City for the development of a public park; and

WHEREAS, the property located at 1470 Market Street is designated to be a park; and

WHEREAS, the railroad’s development resulted in the establishment and growth of the City of Redding; and

WHEREAS, The City of Redding was named after Benjamin B. Redding, a land agent for the Central Pacific Railroad; and

WHEREAS, the Whistle Stop is defined as a small station at which trains stop only on signal; and

WHEREAS, on September 20, 202 3, the Community Services Advisory Commission recommended Whistle Stop Park as the preferred name recognizing the historical influence of the railroad;

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Redding hereby:

1. Approves the naming of the downtown park located at 14 70 Market Street as Whistle Stop Park.

2. Authorizes the Community Services Director to make necessary changes to reflect the new name.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 2nd day of October, 2023, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

___________________________________
MICHAEL DAQUISTO, Mayor

ATTEST: FORM APPROVED:

_________________________________ ____________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney Packet Pg. 27
Attachment: ^Proposed Resolution - Whistle Stop Park (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park) Packet Pg. 28
Attachment: ^Location Map and Renderings (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park) Packet Pg. 29
Attachment: ^Location Map and Renderings (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park) Packet Pg. 30
Attachment: ^Location Map and Renderings (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park)

CITY OF REDDING, CALIFORNIA

COUNCIL POLICY

SUBJECT
ParkFacilitiesNamingPolicy

RESOLUTION
NUMBER
POLICY
NUMBER

EFFECTIVE
DATE
PAGE
2023-016 1203 02/07/2023 1

BACKGROUND
Theact of namingpark facilities is significantandmeaningful. A namecaninvoke powerful emotions, createimagesandhelpto recallhistory. Thenamingof aparkfacility whichincludes parks, trails, parkbuildings, andfacilitiesor openspaces, is intendedto beapermanentactand, therefore, shouldbeapproachedin a thoughtfulmanner. Thenamingof a parkfacility should take into considerationthe past, present, and future history of the land, its use, and our relationshipto it.

PURPOSE
Thepurposeof thispolicy is to provideasystematicandconsistentapproachto namingourpark facilities.

POLICY
A. It is the policy of the ReddingCity Council that the namingor renamingof parksand/or recreationalfacilities will servetheinterestsof theCity andprovidea worthyandenduring legacyfor theCity's parksandrecreationsystem.

B. TheCity of Reddingstrivesto nameparks, naturalareas, recreationalfacilities, andtrailsto bestreflectthesignificanceof thefacility or individual featureandthecommunityit serves while also providing a worthy and enduringlegacyfor the City of Redding's parksand recreationsystem. Thenameof parkassetsmustbeappropriateto thelocationandremain relevantasthecommunitygrowsandchanges.

C. To this end, the City supportsthe considerationof namingrequestswithin the following broadcategories:

1. Events, People, and Places
Thehistoryof a majorevent, place, or personmayplay animportantrolein thenaming or renamingof apark, ascommunitiesoftenwish to preserveandhonorthehistoryof a city. This historymayincludeits founders, otherhistoricalfigures, its NativeAmerican heritage, local landmarks, prominentgeographicallocations, andnaturalandgeological features.

2. Extraordinary Individuals
The City has benefited, through the years, from the contributionsmade by many outstandingindividuals. This category is designedto acknowledgethe sustained contributionthathasbeenmadeby suchindividualsto theCity andthedevelopmentand Packet Pg. 31
Attachment: CC Policy 1203 - Park Facilities Naming Policy (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park)

CITY OF REDDING, CALIFORNIA

COUNCIL POLICY

SUBJECT
ParkFacilitiesNamingPolicy

RESOLUTION
NUMBER
POLICY
NUMBER

EFFECTIVE
DATE
PAGE
2023-016 1203 02/07/2023 2
managementof theCity's parkandrecreationsystem.

3. Major Gifts
Overtheyears, theReddingcommunityhasbenefitedfrom thegenerosityof residents, businesses, and foundations. On occasion, the significanceof such donationsmay warrantconsiderationbeinggivento requestsfrom eitherthedonoror anotherpartyto acknowledgesucha gift by naming.

DEFINITIONS
A. Naming: Thepermanentnameassignedby theCity of Reddingto a givenparkfacility.

B. Park Facility: Any body of water, land, trail, openspace, archeologicalsite, skatepark, building, structure, recreationalfacility, or otherappurtenanceownedby theCity.

C. Director: In this policy, shallreferto theDirectorof CommunityServices.

D. Commission: In this policy shallreferto theCommunityServicesAdvisoryCommission.

E. Donation: Thegiving, to theCity of Redding, of property, goods, or cash, generallywith no expectationof return.

F. Sponsorship: Thegiving of financialor in-kind supportfrom anindividual or corporation for aspecificservice, program, facility, park, or eventin returnfor certainbenefits.

GUIDING PRINCIPLES
A. In consideringproposalsfor the namingor renamingof parkfacilities, oneor moreof the following generalprincipleswill be considered. Whennaminga park asset, the proposed namewill:

1. Engendera strongpositiveimage

2. Beappropriate, havingregardto theparkasset's locationand/or history

3. Havehistorical, cultural, or socialsignificancefor futuregenerations

4. Commemorateplaces, people, or eventsthat areof continuedimportanceto the City, region, State, and/or nation

5. Honorandrespectnativeandtribal communities

6. Have symbolic value that transcendsits ordinary meaningor use and enhancesthe characterandidentityof theparkand/or recreationalfacility

7. Havebroadpublicsupport

8. Avoid unduecommercializationof theparkand/or recreationalfacility

9. Beassociatedwith therespectivestreetor subdivisionwherelocated Packet Pg. 32
Attachment: CC Policy 1203 - Park Facilities Naming Policy (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park)

CITY OF REDDING, CALIFORNIA

COUNCIL POLICY

SUBJECT
ParkFacilitiesNamingPolicy

RESOLUTION
NUMBER
POLICY
NUMBER

EFFECTIVE
DATE
PAGE
2023-016 1203 02/07/2023 3

PROCEDURES & GUIDELINES
A. ReviewCommittee
An adhocparknamingadvisorycommitteewill beconvenedby theDirectorandwill review namingsuggestionssubmittedby the communityand staff. The committeewill consider namesbasedonthecriteriaoutlinedbelowandwith considerationof public comment.

B. Naming Categories
In general, thenamingof parkfacilities will fall into oneof thefollowing categories:

1. Naming for Events, People, and Places
Whena ParkFacility is associatedwith or locatednearevents, people, andplacesof historical, cultural, or socialsignificance, considerationwill begivento namingthatPark Facility after such events, people, and places. In consideringsuch proposals, the relationshipof theevent, person, or placeto theparkand/or recreationalfacility mustbe demonstratedthroughresearchanddocumentation, includingconsiderationof impacts ondisadvantagedcommunities.

2. Naming for Extraordinary Individuals
Naminga ParkFacility for anoutstandingindividual is allowedposthumously (at least threeyearsfrom the dateof passing), and wherethat person's significanceand good reputationhavebeenreviewedandacknowledgedin theCity's, State's, and/or nation's history.

Whenconsideringthe namingof a ParkFacility after a person, considerationwill be givenwhen:
a. The personwas exceptionallydedicatedor demonstratedexcellencein servicein waysthatmadea significantcontributionto theland, community, City of Redding, Stateof California, or theUnitedStates;
b. Thepersonvolunteeredandgaveextraordinaryhelpor careto individuals, families, or groups, or supportto thecommunity;
c. Thepersonriskedhis or herlife to saveor protectothers; or d. Thepersondemonstratedacommitmentto equity, inclusion, andjustice.

3. Naming for Donations
A significantdonationmadeto theCity of Reddingthataddsconsiderablevalueto the parksandrecreationsystemmayberecognizedthroughnaming.

As a guideline, thethresholdfor consideringthenamingof a ParkFacility will include oneor moreof thefollowing:

Packet Pg. 33
Attachment: CC Policy 1203 - Park Facilities Naming Policy (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park)

CITY OF REDDING, CALIFORNIA

COUNCIL POLICY

SUBJECT
ParkFacilitiesNamingPolicy

RESOLUTION
NUMBER
POLICY
NUMBER

EFFECTIVE
DATE
PAGE
2023-016 1203 02/07/2023 4
a. Landfor the majority of the parkwasdeededto theCity by the donorwithout fee credit.
b. Contributionof a minimumof 60% of thecapitalconstructioncostsassociatedwith developingthepark/recreationalfacility.
c. Provision of a minimum 20-year endowmentfor the continued maintenance, operation, and/or programmingof theparkasset.

Donors seekingto name an assetassociatedwith major donationsin honor of an individual mustfollow the principlesandprocessthat apply to naminga park for an outstandingperson. Exceptionswill beconsideredby theDirectorandtheparknaming advisorycommittee.

Namingparkfacilities with a companynameis prohibited. Corporatelogos, insignias, brands, or directadvertisingtextshallnotbeusedin theCity of Reddingfacility naming.

Corporatesponsorshipandnamingrightsmaybenegotiatedoutsideof this policy.

4. Renaming
The renamingof Park Facilities is discouraged. Namechangeswill be subjectto an examinationthatincludesconsiderationof theoriginaljustificationfor thecurrentname, thevalueof prior contributors, andtherationalefor changingthename.

C. Naming Conventions

1. Namesthatarecurrentlyin usein theCity will notbeconsidered.

2. Namesthatarediscriminatoryor derogatorywill not beconsidered.

D. Naming Application Process
Any person, group, or organizationmay submitan applicationto nameor renamea Park Facility. Theapplicationshouldbesubmittedto theDirector.

Applicationsshouldcontainthefollowing minimuminformation:

1. Nameof applicant

2. Proposednamefor theparkfacility

3. Background/supportfor theproposedname

4. Demonstratedcommunitysupportfor theproposedname

5. Identificationof interested/impactedstakeholders

6. Description/mapshowingthelocation

7. If proposingto namea recreationfacility within a park, include a description/map showingthelocationof thefacility within thepark

8. If proposingto namea park assetafter an outstandingperson, documentationof that person’s contributionto theCity’s, State’s, or Nation’s history

9. If proposingto renamea facility, the application should also include background Packet Pg. 34
Attachment: CC Policy 1203 - Park Facilities Naming Policy (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park)

CITY OF REDDING, CALIFORNIA

COUNCIL POLICY

SUBJECT
ParkFacilitiesNamingPolicy

RESOLUTION
NUMBER
POLICY
NUMBER

EFFECTIVE
DATE
PAGE
2023-016 1203 02/07/2023 5
informationon thecurrentnameandtherationalefor requestinganewname.

E. Naming Approval Process
A detailedstep-by-stepprocessis listed at the end of this document. What follows is a summaryof thatprocess.

Uponreceiptof a namingapplication, theDirectorwill convenetheparknamingadvisory committee.

Theparknamingadvisorycommitteemaysuggestmodificationof thenameproposedby an applicant, with theagreementof theapplicant.

Once the park naming advisory committee has identified a preferred name, the recommendationwill bepresentedto theDirectorin writing by thesupportingstaff person.

A recommendationfrom thecommitteemusthaveeithertheconsensusof thecommitteeor a2/3 majorityvotein supportof thename.

The Director will take a recommendationto the Commission, which will take public commentprior to takingactionon therequest. TheCommissionmayconveneadditional publicmeetingsto gainadditionalinformationprior to makingthenamingrecommendation.

TheCommissionwill forwardits recommendationto theCity Council.

F. Research
It is essentialthat any name, especiallynamesreferencingindividualsand/or families, be thoroughlyresearched. Somesuggestionsfor learningmore aboutthe history of a name include:

1. HistoricPlatMapsandSanbornMaps

2. CaliforniaArchives: Availableathttps://oac.cdlib.org/

3. Googlesearchfor onlinedocumentsor references

4. Library searchfor documentsor references (aska researchlibrarianfor assistance)

5. ShastaHistoricalSociety

6. USCensusArchives

7. NationalArchives: http://www.archives.gov/index.html

8. Areatribesandnativecommunitygroups

9. SHPO - StateHistoricPreservationOffice

10. CaliforniaAdvisory CommitteeonGeographicNames: https://cacgn.ca.gov/ Communicating Naming Decisions
Within two weeks, the Director will be responsiblefor communicatingthe meetingdates andoutcomesto theapplicants, theCommission, andtheparknamingadvisorycommittee.

Whena newnamehasbeenchosen, theDirectorwill publicizethenameanddirectits use Packet Pg. 35
Attachment: CC Policy 1203 - Park Facilities Naming Policy (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park)

CITY OF REDDING, CALIFORNIA

COUNCIL POLICY

SUBJECT
ParkFacilitiesNamingPolicy

RESOLUTION
NUMBER
POLICY
NUMBER

EFFECTIVE
DATE
PAGE
2023-016 1203 02/07/2023 6
thereafter. All graphical representationswithin the park systemare subject to design standardsandwill bereplacedovertime.

G. Appeals
Any applicantwhoseproposalto name/renamea parkfacility is deniedby theCommission mayappealto City Councilby petitionthroughtheDirectorwithin 30 calendardaysof the Commission'sdecision. TheDirectorwill scheduletheappealto City Councilwithin 60days of receiptof theappeal.

INTERIM NAMES
TheCity of Reddingsometimesacquiresland. TheCity of Reddingwill assignthenewparcel anametemporarilyfollowing establisheddatamanagementsystems.

In general:

1. Parcelsacquiredcontiguousto anotherthatareintendedto expandthesitewill benamed for theoriginalsite.

2. New, free-standingparcelsacquiredfor future developmentas a park will be named basedonthestreetinfrastructureor historicalreference. (e.g. downtownplazaproperty).

3. Natural Area acquisitionswill be named for prominent or significant geographic features, if present, andapprovedby theDirector.

NAMING PROCESSSTEPS
Thenamingprocessshouldbecompletedprior to theopeningof a newparkor facility.

1. Staffwill reviewsubmittedproposalsfor completenessandadherenceto theguidelines.

2. Within 60 days of receipt of a completeapplicationfor naming, the Director shall conveneanadhocparknamingadvisorycommitteeof up to sevenmembers. Members will be recruited from relevant groups which may include but not limited to the Commission, the Planning Commission, the ShastaHistorical Society, and other stakeholdersrelevantto thefacility beingdiscussed.

3. Theparknamingadvisorycommitteereviewsproposals, conductsadditionalresearch, and develops a written recommendationfor the Community Services Advisory Commission. If noneof the submittedproposalsareacceptableto the committee, the committeemaysubmita newproposalbasedon their discussionsandpublic input. All parknamingadvisorycommitteediscussionswill beheldin openpublicmeetings. Notes from meetingswill includereasonsfor andagainstsubmittednames. Theamountof time requiredto completethis work will dependon the numberof proposals, amountof research, andlevel of controversyin theprocess.

4. TheCommunityServicesAdvisoryCommissionreviewsrecommendationsandeither:
a. Acceptsthe park namingadvisorycommitteerecommendationand forwards the recommendationto City Council,
Packet Pg. 36
Attachment: CC Policy 1203 - Park Facilities Naming Policy (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park)

CITY OF REDDING, CALIFORNIA

COUNCIL POLICY

SUBJECT
ParkFacilitiesNamingPolicy

RESOLUTION
NUMBER
POLICY
NUMBER

EFFECTIVE
DATE
PAGE
2023-016 1203 02/07/2023 7
b. Declinesthe park namingadvisorycommitteerecommendation, in which casethe parknamingadvisorycommitteemaychooseoneof threeoptions:
i. The park naming advisory committee continues to review other submissions; or
ii. Theparknamingadvisorycommitteemaysuggesta newoptionbased on theirdiscussionsandpublicinput to date; or
iii. Theprocessstartsoverwith anewsolicitationof names.

The Community ServicesAdvisory Commissionwill respondto any park naming advisory committee recommendation within thirty days of receiving the recommendation.

5. If thenamingrecommendationis approvedby theCommission, it is referredto theCity Councilfor final action.

6. If the naming recommendationis approvedby the City Council, the new nameis implemented. Thedecisionof theCity Councilis final.

7. Applicantswill be notified of the City Council's decisionwithin two weeksvia email and/or mailedletter.

Adopted – February7, 2023 – ResolutionNo. 2023-016
Packet Pg. 37
Attachment: CC Policy 1203 - Park Facilities Naming Policy (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park)

CITY OF REDDINGREPORT TO THE CITY COUNCIL
RecommendationApprove and authorize the following: (1) Authorize the Mayor to execute the Park Dedication and Easement Agreement with theShasta-Tehama-Trinity Joint Community College District related to a portion of propertylocated at 1400 Market Street further described and shown on Exhibit A and Exhibit B(the Property and Easement);(2) Based on the facts in the record, make the finding that the acceptance of the Property,establishment of an Easement, and the potential development of a park are categoricallyexempt under California Environmental Quality Act (CEQA) Guideline Section15061(b)(3) and 15304, Class 4 Minor Alterations to Land; and(3) Authorize the City Manager to execute any other documents to complete the Propertytransaction.Fiscal Impact The dedication of the property transaction, the design and construction of the improvements, andthe maintenance of the City park will not have an impact on the General Fund. There is a minimal cost related to the escrow transaction.In April 2022, the City of Redding (City) and The McConnell Foundation were awarded Local Grant Program. These funds, combined with CityPark and Recreation Facilities Impact Fees, funded by the Market Center and Block 7 Projects, will finance the design and development of the park. As proposed, ongoing maintenance of the City park could be funded by the potential downtown property-based improvement district or a landscape maintenance district, which are conditions within the Park Agreement to be considered by the City Council (Council) at the June 21, 2022, meeting.

MEETING DATE:June 7, 2022ITEM NO. 4.2(b)FROM:***APPROVED BY*** [email protected]
[email protected]:4.2(b)--Park Dedication and Easement AgreementSteve Bade, Deputy City Manager Packet Pg. 38
Attachment: Staff Report_June 7, 2022 (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park) Report to Redding City Council June 1, 2022Re: 4.2(b)--Park Dedication and Easement Agreement Page 2Alternative ActionThe Council could choose not to approve the Park Dedication and Easement Agreement and the property would remain as a parking lot for the Shasta-Tehama-Trinity Joint Community College District(District) Downtown Redding Campus.Background/AnalysisIn September 2019, the Council approved the North Block Parking Project that included authorization for the City Manager to negotiate a non-binding Memorandum of Understanding with the District for the transfer of property associated with the development of a public park. OnNovember 19, 2019, the District and the City executed a Memorandum of Understanding Regarding Intent to Enter into a Park Dedication Agreement for the transfer of property associated with the development of a public park. On May 11, 2022, the District Board of Trustees approved the Park Dedication and Easement Agreement (Agreement). Pursuant to the Agreement, the City would administratively split the property into two smaller parcels with the entirety of the parking lot situated on the southern portion of the property becoming a separate and independent parcel as described in Exhibit A and depicted in Exhibit B of the Agreement. The remainder of the property will be designated as Parcel A, and will remain in fee simple ownership by the District. Subsequent to the parcel split, the District will deed Parcel B to the City for purposes of developing a park, subject to an easement burdening Parcel A and benefiting the City.The Agreement states that the District will convey fee simple title to Parcel B by grant deed, and in return, the City acknowledges that the property will be for park or recreational use. The effective date of the Agreement is May 11, 2022, with a 60-day escrow period closing before July 10, 2022. In November 2021, Remedy Engineering, Inc., was retained by the City to complete a Phase I Environmental Site Assessment (ESA) for the subject Property. The ESA revealed 18 ControlledRecognized Environmental Conditions, one Historical Recognized Environmental Condition, and one Recognized Environmental Condition in connection with the subject property. Based on the information presented in this Phase I ESA, a Phase II Environmental Site Assessment is not warranted.The subject property is currently covered by an asphalt parking lot and has no discernible environmental attributes as to plant or wildlife. The subject property consists of 13,741 square-feet, which is of minor area. Any tree that may be removed as a result of construction of the park will be an ornamental tree. There are no heritage or scenic trees that will be impacted.Additionally, any vegetation removed will be replaced with new landscaping of like kind.Pursuant to the CEQA Guidelines, there is no substantial evidence that the proposed dedication of the property could have a significant effect on the environment. However, the dedication of Staff proposes that the Council finds that there is no possible significant effect directly related to the project because it will not cause a substantial or adverse physical change in the environment, andtherefore no further action is required under CEQA 15061(b)(3) and, independently, that the project is categorically exempt from CEQA under Section 15304, Class 4 Minor Alterations to Land.

Packet Pg. 39
Attachment: Staff Report_June 7, 2022 (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park) Report to Redding City Council June 1, 2022Re: 4.2(b)--Park Dedication and Easement Agreement Page 3Council Priority/City Manager GoalsGovernment of the 21stCenturye opportunities andAnticipate the future to make betterAttachments^Park Exhibits A and BPark Dedication and Easement Agreement Packet Pg. 40
Attachment: Staff Report_June 7, 2022 (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Adopt Resolution establishing a City Council Policy outlining the procedures for naming City Park Facilities.

Fiscal Impact

The fiscal impact of adopting the Park Facilities Naming Policy is minimal. Existing staff will manage th e review process, and signage costs will be built into future development and redevelopment projects.

Alternative Action
The City Council could decline to adopt the resolution and leave existing practices in place or provide staff with alternate direction.

Background
Parks and recreation facilities are an essential and integral part of the community. The facilities' names and amenities play a significant role in fostering identities in the surrounding communities. If approved, this will be the City of Redding's (City) first formal naming policy and is specific to park facilities.

Assigning a name is an influential and recognizable identity for a public place. The naming and renaming of City facilities often require significant resources in terms of chang ing names on signs, maps, and literature. In addition, excessive and constant name-changing can be a source of confusion for the public. For these reasons, great care and consideration must be given during the naming process.

The draft policy sets out guiding principles, guidelines for selecting names, and a general process for evaluating a naming request. This process will be collaborative and will involve coordination MEETING DATE: February 7, 2023
ITEM NO. 9.6(c)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 9.6(c)--Consider Resolution establishing a City Council Policy regarding naming Park Facilities.

Kim Niemer, Community
Services Director
Packet Pg. 41
Attachment: Staff Report_February 7, 2023 (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park) Report to Redding City Council January 31, 2023
Re: 9.6(c)--Resolution adopting City Council Policy-Park Facilities Naming Policy Page 2

with appropriate stakeholders, as determined by the Director of Community Services . Proposals will go to the Community Services Advisory Commission (CSAC) and the City Council for final approval.

The Community Services Advisory Commission tasked a subcommittee composed of Commissioners Denise Yergenson and James Finck to work with staff on developing the policy.

Policies from several other cities were reviewed. These examples provided good discussion with the sub-committee and later with the full Commission. At its regular meeting on December 15, 2022, CSAC unanimously recommended the attac hed policy be presented to the Council for approval.

Environmental Review

This action is not a project as defined under the California Environmental Quality Act (CEQA), and no further action is required.

Council Priority/City Manager Goals

• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”

Attachments
^Resolution
^Proposed City Council Policy re Naming Park Facilities Packet Pg. 42
Attachment: Staff Report_February 7, 2023 (4.6(b)--Adopt Resolution Naming the New Downtown Park, Whistle Stop Park)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following actions relative to the Clover Creek Clubhouse located at 3100 Venus Way in the Clover Creek Preserve:
(1) Approve the Shasta -Trinity Fly Fishers – Clover Creek Clubhouse Land and Building Amended and Restated Lease Agreement (C -5991) with the Shasta-Trinity Fly Fishers through March 26, 2043 , in the amount of $2,670.96 annually, with Consumer Price Index adjustments every three years, to cover the cost of pest control and long -term maintenance projects and an option to extend for three additional ten -year periods through March 26, 2073; and
(2) Find that the adoption of the Amended and Restated Lease is categorically exempt from review under the California Environmental Quality Act Guidelines pu rsuant to Section 15301 of Title 14 of the California Code of Regulations – Existing Facilities, as renewal of the lease will not result in a significant impact on the environment and will not cause an expansion of the existing use.

Fiscal Impact

The projected annual lease revenue for the Shasta-Trinity Fly Fishers – Clover Creek Clubhouse Land and Building A mended and Restated Lease Agreement (Agreement) is $ 2,670.96, with Consumer Price Index (CPI) adjustments every three years. This revenue covers the cost of pest control and long-term maintenance projects such as Heating, Ventilation, and Air Conditioning (HVAC) and roof replacement.

Alternative Action

The City Council (Council) could decline to approve the agreement which would result in the existing agreement remaining in place without the updated expenses and monthly impound rate.

Or, the Council could provide staff with alternate direction.

MEETING DATE: October 2, 2023
ITEM NO. 4.6(c)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.6(c)--Approve Amended and Restated Lease Agreement with the Shasta -Trinity Fly Fishers for the Clover Creek Clubhouse
Kim Niemer, Community
Services Director
Packet Pg. 43
Report to Redding City Council September 26, 2023
Re: 4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers Page 2

Background/Analysis

The Shasta-Trinity Fly Fishers (STFF ) is an affiliate of Fly Fishers International, promotes all aspects of fly fishing from the art of casting instruction, fly tying and general fly -fishing education, to the protection of our fresh and salt water fisheries. STFF funded and constructed the clubhouse building (approx. 3100 sq. ft) including two exterior facing public restrooms. The City provided the land and some modest support through construction. Following construction, STFF deeded the building to the City. Since opening the Clubhouse in April 2018, the STFF membership has grown. They actively host meetings, educational outreach classes, and socials for both STFF membership and the general public.

The Clubhouse, located within the Clover Creek Preserve, is a 130 -acre natural park area located on Shasta View Drive. Existing amenities incl ude a paved walking trail around the perimeter, natural surface interior trails, a pond, interpretive signage, drinking fountains, benches and opportunities for wildlife viewing. The preserve draws visitors of all ages from the surrounding neighborhoods.

The City and STFF executed the first lease agreement (C -5991) in 2013, which was amended five times as the Clubhouse project progressed. In 2018, the City amended and restated the lease agreement with the Shasta -Trinity Fly Fishers. In 2023, the City and STFF met to discuss rent, building repair, and maintenance charges due to inflation and overall increases in short and long - term maintenance costs. As a result, the City and STFF have agreed to the following updates:

Highlights of the Amended and Restated Lease are:

• Added extensions to term. The n ew agreement allows STFF, as the l essee, three additional periods of 10 years each called an “Option Term” to potentially extend through 2073;
• Replaced “rent” with “impounds;”
• Revised monthly impound charges f rom $142.00 to $222.58 per month based on new replacement schedule;
o Reroofing replacement updated from 40 years to 25 years for replacement. o HVAC replacement updated from 10 years to 20 years.
o Lessee shall contribute $50.00 monthly to a new contingency fund. • Moved paving from impound account to lessee responsibility every five years; and • Revised limits on private rentals to increase attendance threshold to 50 in rental cap of 15 events. Rentals with less than 50 attendees are not capped.

Environmental Review

The a pproval of this agreement is categorically exempt from environmental review under the California Environmental Quality Act pursuant to Section 15301 of Title 14 of the California Code of Regulations. This exemption permits the lease of existi ng public facilities when there is negligible or no expansion of use. The a pproval of this agreement does not expand the use of the facility beyond what was originally contemplated in the lease dated September 24, 2013.

Packet Pg. 44
Report to Redding City Council September 26, 2023
Re: 4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers Page 3

Council Priority/City Manager Goals

• Budget and Financial Management – “Achieve balanced and stable 10 -year Financial Plans for all funds.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”

Attachments
^Fly Fishers Clubhouse Location Map
^Shasta Trinity Fly Fishers Clubhouse photo
Amended and Restated Lease Agreement (C-5991)
C-5991_2018_LEASE
C-5991_2013_LEASE
C-5991_1st Amend
C-5991_2nd Amend
C-5991_3rd Amend
C-5991_4th Amend
C-5991_5th Amend
Packet Pg. 45

CAPRICORN W
AY

DUNE ST

NEWBURY LN

BRISTOL DR

SAFFRON W
AY
M
EADOW
OAK W
AY

FOREST HILLS CT

SHASTA VIEW
DR

VENUS WAY

GALAXY WAY

SATURN SKWY
P:\CommunityServices\MapDocuments\Fly Fishers Clubhouse.mxd MTG. DATE:

ITEM:

ATTACHMENT:

LOCATION MAPGIS DIVISION

INFORMATION TECHNOLOGY DEPARTMENT
DATE PRODUCED:

April 16, 2018
0 300150 Feet-
Exhibit 1
Shasta -Trinity Fly Fishers Club House
Clover Creek Preserve
Club House
Packet Pg. 46
Attachment: ^Fly Fishers Clubhouse Location Map (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers)

Shasta Trinity Fly Fishers Clubhouse @ Clover Creek Preserve

Packet Pg. 47
Attachment: ^Shasta Trinity Fly Fishers Clubhouse photo (4.6(c)--Amended & Restated Lease Agreement

Packet Pg. 48
Attachment: ^Shasta Trinity Fly Fishers Clubhouse photo (4.6(c)--Amended & Restated Lease Agreement Amended and Restated Shasta-Trinity Fly Fishers – Clover Creek Preserve Clubhouse Agreement (C-5991) Page 1 SHASTA-TRINITY FLY FISHERS – CLOVER CREEK CLUBHOUSE LAND AND

BUILDING AMENDED AND RESTATED LEASE AGREEMENT
C-5991
This A
mended and Restated Lease Agreement is made and entered into this ______ day of _______, 2023, is replacing entirely (C-5991) dated June 25, 2018, by and between the City of Redding ("Lessor"), a municipal corporation, and Shasta- Trinity Fly Fishers (“Lessee”), a non-profit corporation, is hereby amended as follows:

RECI
TALS:

W
HEREAS, Lessor owns land compatible with this activity. The proposed partnership is consistent with the policies delineated in the City’s Parks, Trails, and Open Space Master Plan; W
HEREAS, Lessee completed construction of Clubhouse;
W
HEREAS, Lessor desires to lease the Clubhouse to the Lessee and Lessee desires to lease the Clubhouse from the Lessor for the purpose of operating the Clubhouse in accordance with the terms of this Agreement. The Land and the Clubhouse Improvement constructed thereon are sometimes collectively referred to as the ‘Premises’, Exhibit “1” at 3100 Venus Way. The Lease of the Premises by the Lessee from the Lessor shall be in accordance with the terms and conditions set forth in this Agreement.

N
OW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:

AG

REEMENT
Sectio n 1 . Term
A. L
essor, for and in consideration of the covenants, conditions, and agreements herein set forth to be kept and performed by Lessee, does hereby grant, demise, and lease unto Lessee, subject to all of the conditions, covenants, terms, and agreements hereinafter set forth, that Premises described in Exhibit “1” attached hereto and incorporated herein by reference for a n initial term of twenty-five (25) years commencing on the 26
th of March, 2018.

B. I
f the Lessee is not in default of the terms, cov enants and the conditions herein contained, Lessee may, with the consent of Lessor, extend the term of this Lease for three (3) additional periods of ten (10) yea rs each (each, an “Option Term ”). Lessee shall provide notice of its intent to exerc ise said Options through written notice by Lessor to Lessee at least sixty (60) days prior to the expiration of the Initial Term or immediately preceding Option Term. Lessor shall not unreasonably withhold its consent to each such extension. Lessor shall grant or withhold its consent to such extension, if any, by delivering written notice thereof to Lessee within thirty (30) days following Lessor's receipt of Lessee's exercise notice. All terms, covenants and conditions of this Lease shall remain in effect during each Option Term. The Initial Term and all Option Terms, if any, are hereinafter sometimes referred to collectively as the "Term".

Packet Pg. 49
Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly

Amended and Restated Shasta-Trinity Fly Fishers – Clover Creek Preserve Clubhouse Agreement (C-5991) Page 2

Section 2. Clubhouse Ownership

A. Title the premises shall vest, without necessity of formal written transfer of ownership, in Lessor upon the issuance of a Certificate of Occupancy.

B. Guarantee of Materials. Lessee shall guarantee all work performed by or for Lessee in the construction of the Clubhouse Improvements against defective workmanship and materials for a period of ten (10) years from the Term Commencement Date (or such longer period as may be specified in the Plans and Specifications). Lessee, shall assign to Lessor (or enforce for Lessor’s benefit) any and all guarantees and/or warranties of workmanship and materials which it may receive or which are required in the Plans and Specifications with respect to those portions of the Premises required to be maintained and repaired by Lessor hereunder within a ten (10) day period, then Lessor shall be deemed to have accepted the Premises in its entirety subject to Lessee’ s guarantee obligations described above and any repair and maintenance obligations of Lessee under Section 2 (C) below.

C. Fixtures,
Furnishing and Equipment (FF&E). FF&E will be purchased by the Lessee. Lessee will be solely responsible for all FF&E costs and shall own all equipment it purchases or is given.

D. Warranty of Storm Drain Culvert. Lessee shall warranty the construction, materials, and labor related to the installation of the storm drain culvert installed beneath the new driveway to the Clubhouse. The culvert installed was not specified in the approved plans. In the event the culvert fails in any way, the Lessee shall replace it as specified in the approved plans at its sole expense.

E. If requested by the Lessor, Lessee shall provide reasonable storage space within premises for Lessor to store janitorial supplies and paper goods for public restroom.

Section 3. Impounds and Other Charges

A. To budget for future building repair(s) and/or replacement of equipment , and preventative pest control described below as items (1), (2), and (3), at the Clubhouse, the Lessor shall establish a pro-rata monthly charge, called an impound charge. The impound charge paid by Lessee to Lessor under this Lease Agreement, as described in Exhibit “2” attached hereto and incorporated herein by reference is based on the estimated costs for the following:

(1) Reroofing the building every 25 years.
(2) Replacement of HVAC equipment every 20 years.
(3) Annual Pest control services.

The initial impound payment is $172.58 per month. Said impound shall be payable in advance on the first day of each and every month during the term of the Lease Agreement. The estimated costs for items in Section A, (1), (2), (3) are provided by Lessor to Lessee. Impound Packet Pg. 50
Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly

Amended and Restated Shasta-Trinity Fly Fishers – Clover Creek Preserve Clubhouse Agreement (C-5991) Page 3

funds collected from the May 1, 2018 Lease Agreement (C -5991) were accounted for in impound calculation as described in Exhibit “2”.

B. The estimated annualized cost for items (1) and (2) of paragraph 3.A. above shall be adjusted every (3) years, commencing the date of the original Agreement, and adjusted by the average increase of the United State Bureau of Labor Statistics National Consumer Price Index (CPI) for the San Francisco/Oakland area for the previous three-year period.

C. The impound payments of (3) of paragraph 3.A. above shall be adjusted annually, based on bids for work. The bid for pest control services are the responsibility of the Lessor.

D. In addition to the amounts set forth in Section 3.B, Lessee shall contribute the amount of fifty dollars ($50.00) per month into a contingency fund. Contingency funds shall be used when necessary to fund capital replacement costs related to roof, HVAC or other replacement when mutually agreed. The annualized payment into the contingency fund shall be adjusted every (3) years, commencing the date of the original Agreement, and adjusted by the average increase of the United State Bureau of Labor Statistics National Consumer Price Index (CPI) for the San Francisco/Oakland area for the previous three-year period.

E. Lessor is entitled to collect from Lessee, and Lessee agrees to pay to Lessor; upon invoice; any rentals, fees, and charges set forth- herein. Without prejudice to any other remedy which otherwise might be used for non-payment of impound, fees, and charges, or other breach of this Lease Agreement, if Lessor is required or elects to pay any sum or sums or incurs any obligations or expense by reason of a failure, neglect, or refusal of Lessee to perform any one of more of the terms, conditions, and covenants of this Lease Agreement or as the result of any act or omission of Lessee contrary to said terms, conditions, or covenants, the sum or sums so paid by Lessor, including all interest, costs, damages, or penalties, may be added, after thirty (30) days’ writte n notice by Lessor to Lessee, to any installment or impound thereafter due hereunder, and each and every day thereafter the same shall be and become additional impound recoverable by Lessor in the same manner and with like remedies as though it were originally a part of the impound as set forth hereinabove.

Section 4. Utilities

A. Lessee shall pay the costs for any utility services that are furnished to it at said Premises, expressly including, but not limited to, sewer, water, electricity, natural gas, telephone, cable television, building alarm or internet services.

Section 5. Taxes

A. Lessee shall pay promptly any taxes assessed against its personal property, and any possessory interest tax levied by reason of its occupancy of the subject Premises and the improvements constructed thereon.

B. Lessee covenants and agrees to pay any and all taxes which may be levied and assessed against the leased Premises, in additional to the rental payments herein provided. Pursuant to Packet Pg. 51
Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly

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Revenue & Taxation Code section 107.6, Lessee is advised that this Lease may create a possessory interest subject to taxation. Provided, however, that Lessee shall not be liable for increases in real property taxes that result from changes in ownership of the Premises. For the purposes of the L ease Agreement, “change in ownership” has the same definition as in California Revenue and Taxation Code sections 60- 62, or any amendments or successor statutes to those sections. Lessor shall not resist Lessee’s challenge of nor appeal of property tax assessments or valuations. Any property taxes payable for the current year shall be prorated as of the date on which this Lease Agreement term commences.

Section 6. Use of Premises

A. The premises shall be used by the Shasta- Trinity Fly Fishers, and for spons ored or co- sponsored activities traditionally associated with the Shasta-Trinity Fly Fishers and except as hereinafter set forth. No political and/or religious activities or uses shall be permitted on the leased Premises. Lessee shall be permitted to rent premises to private parties for events.

Events exceeding fifty (50) people are limited to fifteen (15) annually and must end by 11:00 pm. Events shall not exceed one hundred (100) people. In addition, no overnight lodging shall be permitted on the leased Premises without permission of the Lessor’s representative.

B. No activities shall be conducted or carried on within the demised Premises in violation of any ordinance, law, statute, by law, order, or rule of any governmental agency having jurisdiction thereover.

Section 7. Hours

A. Lessee shall not commence use of the Premises prior to 6:00 a.m. and shall conclude activities by 11:00 p.m. Lessee will be provided with a key to the parking lock gate. Lessee shall be responsible for locking gate upon exit after park hours.

Section 8. Community Service

A. Lessee shall be responsible for conducting sixty (60) hours annually of free instruction and tours for community groups, including thirty (30) hours in coordination with the Recreation Division. Programs and dat es will be determined each March between the Community Services Director and the President of the Shasta-Trinity Fly Fishers.

Section 9. Parking

A. On the occasion of a special event at the Clubhouse, Lessee shall reserve at least ten (10) parking spaces for park users. Lessee is responsible for all maintenance, landscape maintenance, and litter abatement within its lease area.

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Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly

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Section 10. Compliance with Law

A. Lessee covenants and agrees to comply with all statutes, laws, ordinances, regulations, orders, judgments, decrees, directions, and requirements of Lessor, and of all Federal, State, County, and City authorities now in force or which may hereafter be in force applicable to said leased Premises. Except that Lessee shall not be obligated to comply w ith any that requires alterations, maintenance, or restoration to the Premises, unless the alterations, maintenance, or restoration are required as a result of Lessee’s particular and specific use of the Premises at the time. Lessor shall make any alterati ons, maintenance, or restoration to the Premises required by such laws that Lessee is obligated to make. The judgment of any Court of competent jurisdiction or the admission of Lessee in any action or proceeding against Lessee, whether Lessor be a party thereto or not, that Lessee has violated any such ordinance or statute in the use of the Premises shall be conclusive of the fact as between Lessor and Lessee and shall subject this Lease Agreement to immediate termination at the option of Lessor.

Section 11. Services to the Public

A. Lessee shall make its activities available without discrimination as to race, color, creed, religion, sex, age, or national origin, and shall refrain from imposing or levying excessively discriminatory or otherwise unreasonable rules, charges, or fees for any use of its facilities or activities; provided, however, that Lessee have the privilege to refuse admittance to any person or persons for just cause, but not to discriminate by virtue of race, color, creed, religion, sex, age, or national origin.

Section 12. Waste; Quiet Conduct

A. Lessee shall not commit nor suffer to be committed any waste upon said Premises, nor any nuisance or other act or thing which may disturb the quiet enjoyment of any other occupant or use of Lessor’s adjoining Premises.

Section 13. Maintenance

A. By entry hereunder, Lessee accepts the Premises as being in good condition and repair, and shall, upon termination of this Lease Agreement or earlier cancellation thereof, leave said Premises in as good a condi tion and repair as the same are now, reasonable use and wear thereof excepted.

B. Lessee shall maintain at all times its building and improvements in a safe, clean, neat, and sanitary condition, and shall comply with all laws, ordinances, and regulations pertaining to health and safety.

C. Commencing on the date of this Agreement , Lessee shall be responsible to resurface the parking lot, restripe parking areas every five (5) years and replace the carpets every fifteen (15) years or when the warranty period has surpassed. Parking spaces to be restriped are the Americans with Disability Act (ADA) spaces and three (3) spaces in front of club house.

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Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly

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D. Lessee shall be responsible for all interior and exterior maintenance of the premises, excluding the public restrooms, to include janitorial work, painting, window replacement if necessary, all other repairs to the entire structure, finishes and systems, and maintenance by contract or otherwise for Heating, Ventilation and Air Conditioning (HVAC) equipment. Lessor shall be responsible for all interior maintenance of the public restrooms associated with the Premises, to include janitorial work, painting and other minor repairs to the interior and all maintenance and repair of fixtures and furnishings. Lessor shall be responsible for maintenance of exterior doors and associated hardware of the public restrooms.

E. Lessee shall maintain any electrical appliances required or desired by Lessee in the use of said Premises.

F. Lessee shall maintain basic landscaping surrounding the Clubhouse as outlined in Exhibit “1”.

Section 14. Improvements; Alterations

A. Lessee shall not make or permit anyone to make any alterations, exterior decorations, additions, or improvements, structural or otherwise, in or to the Premises or the building without the prior written consent of Lessor. When granting its consent, Lessor may impose any conditions it deems appropriate, including, without limitation, payment of prevailing wages, the approval of plans and specifications and obtaining of specifi ed insurance. As a condition precedent to such written consent of Lessor, Lessee agrees to obtain and deliver to Lessor written and unconditional waivers of mechanics’ and materialmen’s liens upon the land and building, of which the Premises are a part, for all work, labor, and services to be performed and materials to be furnished by them in connection with such work, signed by all contractors, subcontractors, materialmen, and laborers to be involved in such work.

If, notwithstanding the foregoing, any me chanics’ or materialmen’s lien is filed against the Premises, the building, and/or the land for which work is claimed to have been done or materials claimed to have been furnished to Lessee, such lien shall be discharged by Lessee within ten (10) days ther eafter, at Lessee’s sole cost and expense, by the payment thereof or by filing any bond required by law. If Lessee shall fail to discharge any such mechanics ’ or materialmen’s lien, Lessor may, at its option, discharge the same and treat the cost thereof as additional rent payable with the monthly installment of rent next becoming due; it being hereby expressly covenanted and agreed that such discharge by Lessor shall not be deemed to waive or release the default of Lessee in not discharging the same.

It is understood and agreed by Lessor and Lessee that any alterations, exterior decorations, additions, or improvements shall be constructed on behalf of Lessee; and that in the event Lessor gives its written consent to Lessee making any such alterations, exterior decorations, additions, or improvements, such written consent shall not be deemed to be an agreement or consent by Lessor to subject Lessor’s interest in the Premises, the building, or the land to any mechanics’ or materialmen’s liens which may be filed in respect to any such work done by or on behalf of Lessee.

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Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly

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B. All alterations, exterior decorations, additions, or improvements, including wall-to-wall carpet, upon the Premises (whether with or without the prior written consent of Lessor) shall, at the election of Lessor, remain upon the Premises and become the property of Lessor and be surrendered with the Premises at the expiration or termination of this Lease Agreement without disturbance, molestation, or injury. Should Lessor elect that alterations, exterior decorations, additions, or improvements made by Lessee upon the Premises, including telephone or computer cabling, security systems, conduit or wiring, be removed upon expiration or termination of this Lease Agreement, Lessee hereby agrees to cause same to be removed at Lessee’s sole cost and expense. Should Lessee fail to remove the same, Lessor may cause same to be removed at Lessee’s expense, and Lessee hereby agrees to reimburse Lessor for the cost of such removal, together with any and all da mages which Lessor may suffer and sustain by reason of the failure of Lessee to remove the same.

C. Lessee shall indemnify and hold Lessor harmless from and against any and all expenses, liens, claims, or damages to persons or property which arise directly or indirectly by reason of the making of any such alterations, exterior decorations, additions, or improvements. If any such work is done without the prior written consent of Lessor, Lessor may correct or remove the same, and Lessee shall be liable for any and all expenses incurred by Lessor in the performance of this work. All alterations, exterior decorations, additions, or improvements in or to the Premises or the building made by either party shall immediately become the property of Lessor, and shall remain upon and be surrendered with the Premises as a part thereof at the expiration or termination of the term hereof without disturbance, molestation, or injury; provided, however, that if Lessee is not in default in the performance of any of its obligations under this Lease Agreement, Lessee shall have the right to remove, prior to expiration of the term hereof, all movable furniture, furnishings, or equipment installed in the Premises at the expense of Lessee. If such property of Lessee is not removed by Lessee within ten (10) days after termination or earlier cancellation of this Lease Agreement, the same shall become the property of Lessor and shall be surrendered with the Premises as a part thereof.

Section 15. Signs

A. Lessee shall be limited to a maximum of two (2) identification signs, to be approved by Lessor, which approval will not be unreasonably withheld. One sign may be placed near the front of the building at a location near the principal entrance of Lessee. A second sign not exceeding fifteen (15) square feet in area may be placed near the entrance of the parking lot.

Section 16. Property of Lessee

A. Fixtures, equipment, and personal property of Lessee shall be removed by Lessee within ten (10) days after termination or earlier cancellation of this Lease Agreement; provided, however, that any fixtures which cannot be removed without damaging said Premises shall become the property of Lessor.

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Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly

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Section 17. Insurance

A. Unless modified in writing by City’s Risk Manager, Lessee shall maintain the f ollowing noted
insurance during the duration of the Contract:

Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers’ Compensation and Employers’
Liability
X
Professional Liability (Errors and Omissions) X
B. Coverage shall be at least as broad as:

1. Insurance Services Office form number CG -0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;

2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;

3. Statutory Workers’ Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence.

Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;

4. Professional Liability (Errors and Omissions) Insurance, appropriate to Consultant’s profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000;

5. The City does not accept insurance certificates or endorsements with the wording “but only in the event of a named insured’s sole negligence” or any other verbiage limiting the insured’s insurance responsibility.

C. In addition, Lessee shall procure and maintain from a company authorized to do business in the State of California, and its sole cost and expense and at all times during the term of this Lease Agreement, fire insurance on the existing building, and structures to be erected on the Premises, to the full insurable value thereof, with the City of Redding named as loss payee.

Lessee shall furnish to the Risk Manager of Lessor, to be approved by him prior to the commencement of the term thereof, a Certificate of insurance showing that this insurance coverage is in effect. The Certificate shall guarantee Lessor at least ten (10) days written notice Packet Pg. 56
Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly

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of cancellation or reduction in coverage. In the event of damage to the facility, which is covered by the fire insurance policy provided by the Lessee, the Lessor will utilize the insurance funds received to repair or replace the clubhouse. No funds in excess of the insurance proceeds are required.

D. It is further understood and agreed as a condition of this Lease Agreement that should Lessee hire an employee or employees, it will provide workers ’ compensation insurance on its employees as required by the Labor code, and shall furnish Lessor with a Certificate evidencing such insurance. To obtain an exemption from this requirement Lessee shall have no employees, Lessee shall provide the Risk Manager of Lessor with a letter stating that it is not employing any person or persons in any manner so as to become subject to the workers ’ compensation laws of California . H owever, should Lessee later become subject to the workers’ compensation provisions of the Labor Code, it will forthwith comply with the insurance requirements set forth above.

Section 18. Indemnification and Hold Harmless

A. To the fullest extent permitted by law, Consultant shall indemnify protect, defend and hol d harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, clai ms, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

B. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable.

The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Consultant.

C. City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City’s interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.

Section 19. Assignment or Subletting

A. Lessee shall not assign this Lease Agreement or any interest therein, and shall not sublet the Premises or any part thereof, nor any right or privilege pertinent thereto, nor suffer any other person (the officers, agents, employees, members and invitees of Lessee excepted) to occupy or use said Premises, or any portion thereof, without the written consent of Lessor first had and obtained. A consent by Lessor to one assignment, subletting, occupancy, or use by another party shall not be deemed to be a consent to any subsequent assignment, subletting, occupancy, or use by the same or another party. Any such assignment, subletting, Packet Pg. 57
Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly

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occupancy, or use without such consent shall be void and shall, at the option of Lessor, terminate this Lease Agreement. This Lease Agreement or any interest therein shall not be assignable as to the interest of Lessee, by operation of law, without the written consent of Lessor. Lessor will not unreasonably withhold its consent to a sublease or assignment by Lessee.

Section 20. Inspection and Notice

A. Insofar as the same may be necessary for the protection of Lessor’s rights, Lessor or its agents shall during normal business hours of Lessee have the right to go upon and inspect the ground area and improvements hereby leased and any and every structure or improvement erected or constructed or in the course of being erected or constructed, repaired, added to, rebuilt, or restored thereon; and also to serve, or to post and keep posted thereon, or any part thereof, any notices that may at any time be required or permitted by law.

Section 21. Right to Cure

A. Upon written notice from Lessor to Lessee that Lessee is committing a breach of a term, covenant, or condition of this Lease Agreement, Lessee shall forthwith cure such breach. In the event that Lessee has not cured such breach within thir ty (30) days following the date of mailing such written notice thereof to Lessee by Lessor, Lessor shall have the right to enter and take over the demised Premises and exclude Lessee therefrom.

Section 22. Waiver

A. No delay or failure by any party to exercise any right, power, or remedy with regard to any breach or default by such party under this Lease Agreement, or to insist upon strict performance of any of the provisions hereof, shall impair any right, power, or remedy of such party, and shall not be construed to be a waiver of any breach or default of the same or any other provision of this Agreement. The waiver by Lessor of any breach or default of any term, covenant, or condition herein contained shall not be deemed to be a waiver of such term, covenant, or condition, or any subsequent breach of the same, or any other term, covenant, or condition herein contained.

Section 23. Default

A. If Lessee shall be in arrears in the payment of rent for thirty (30) days or more, or if the transfer or assignment, voluntarily or involuntarily, of this Lease Agreement or any interest therein is attempted, except as herein provided, or if Lessee violates or neglects or fails to keep, observe, and perform any of the covenants, promises, or conditions herein contained which are on its part to be kept, observed, and performed, Lessor may, at its election, give Lessee written notice of such default. If such default shall continue for thirty (30) days, and Lessee has failed to commence good faith efforts to cure such default within said period and diligently prosecute the same to completion, Lessor shall have the right at any time thereafter and while such neglect or default continues to enter into or upon said Premises, or any part thereof, and repossess the same, including all buildings and improvements thereon, and expel Packet Pg. 58
Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly

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Lessee and those claiming under Lessee, and remove their effects, forcibly if necessary, without prejudice to any remedies which might otherwise be invoke by Lessor. Every covenant, promise, term or condi tion set forth in this Lease is deemed by the Parties to be material.

Section 24. Bankruptcy or Insolvency

A. If Lessee shall be adjudged bankrupt, either by voluntary or involuntary proceedings, or should be the subject of any proceedings to stay the enforcement of obligations against it in the form of reorganization or otherwise under and pursuant to any existing or future laws of the Congress of the United States, or if Lessee shall discontinue business or fail in business, or abandon or vacate said real property, or make an assignment for the benefit of creditors, or if said real property should come into possession and control of any trustee in bankruptcy, or if any receiver should be appointed in any action or proceeding with power to charge, possession, control, or care of said property, Lessor shall have the option to forthwith terminate this Lease Agreement, and re-enter the property and take possession thereof. In no event shall this Lease Agreement be deemed an asset of Lessee after adjudication i n bankruptcy.

Section 25. Cancellation

A. This Lease Agreement may be cancelled by Lessee at any time upon giving proper written notice six (6) months in advance of such cancellation.

Section 26. Surrender

A. At the termination of this Lease Agreement by lapse of time or otherwise, Lessee shall surrender possession of the Premises to Lessor; deliver all keys to the Premises and all locks therein to Lessor; make known to Lessor the combination of all combination locks in the Premises; and return the Premises and all equipment and fixtures of Lessor therein to Lessor in broom -clean condition and in as good a condition as when Lessee originally took possession, ordinary wear and tear excepted, failing which Lessor may restore the Premises and such equipment and fixtures to such condition and Lessee shall pay the cost thereof to Lessor on demand.

Section 27. Administration by Lessor

A. Whenever Lessee is required to secure the approval or consent of Lessor under this Lease Agreement, “Lessor” shall mean the Director of Community Services of the City of Redding.

Section 28. Entire Agreement

A. This Lease Agreement, which includes all exhibits attached hereto and incorporated by reference herein, contains all the representations and the entire understanding and agreement between the parties pertaining to the Premises or any other matters connected therewith. This Lease Agreement shall not be altered, amended or modified except by a written notice signed Packet Pg. 59
Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly

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by Lessor and Lessee. The Director of Community Services is delegated authority to amend this Lease in any manner that does not result in a decrease in the impound due under this Lease.

Section 29. Invalid Provisions

A. In the event any covenant, condition, or provision herein contained is held invalid by any Court of competent jurisdiction, the invalidity of the same shall in no way affect any other covenant, condition, or provision herein contained, provided that the validity of any such covenant, condition, or provision does not materially prejudice either Lessor or Lessee in its respective rights and obligations contained in the valid covenants, conditions, and provisions of this Agreement.

Section 30. Notice

A. Any notices or demands that may be given by either party hereunder, including notice of default and notice of termination, shall be deemed to have been fully and properly given when made in writing, enclosed in a sealed envelope, and deposited in the United States Post Office with postage prepaid, certified mail, addressed as follows: To Lessor c/o Director o f Community Services, 777 Cypress Avenue, Redding California 96001; and to Lessee c/o President of the Shasta-Trinity Fly Fishers, PO Box 990002, Redding, CA 96099.

Section 31. Attorney’s Fees

A. In case suit or action is instituted to enforce any of the provisions of this Lease Agreement, the prevailing party therein shall be entitled to attorney’s fees and other sums as may be adjudged reasonable and necessary at trial and on appeal.

Section 32. Binding on Successors

A. All terms, covenants, and conditions herein contained shall extend to and bind the successors and assigns of the respective parties hereto.

Section 33. Time of Essence

A. Time is of the essence of this Lease Agreement and of each and every provision thereof.

Section 34. CEQA

A. It has been determined that this matter is categorically exempt from the provisions of the California Environmental Quality Act.

Section 35. Authorization

Packet Pg. 60
Attachment: Amended and Restated Lease Agreement (C-5991) (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Amended and Restated Shasta-Trinity Fly Fishers – Clover Creek Preserve Clubhouse Agreement (C-5991) Page 13 A. The City Manager or designee is hereby authorized to make any amendments on behalf of the Lessor to this Lease as is necessary to effectuate its intent.

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Attachment: C-5991_2018_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) OFFICE OF THE CllY CLERK
777 Cypress Avenue Redding CA 96001
P O Box 496071 Redding CA 96049 6071
530 225 4447 fAX 530 225 4463
Pamela Mize City Clerk
Teresa Rudolph Assistant City Clerk
September25 2013
Shasta Trinity Fly Fishers
Attn President
PO Box 990002
Redding CA 96099
SUBJECT Shasta Trinity Fly Fishers Clover Creek Clubhouse Land and Building Lease Agreement C 5991
Dear Ladies and Gentlemen
Enclosed is a fully executed originali of the above subjectAgreementby and between the City of Reddingand the Shasta Trinity Fly Fishers regardingthe Clover Creek Clubhouse Land and Building Lease Agreement
The agreement was approved by the Redding City Council at its regular meeting on September17 2013
If you have any questionsregardingthis matter or if we can be of assistance pleasecontact the Office of the City Clerk at 530 225 4439
Sincerely
Pamela Mize
City Clerk
Enclosures
c Kim Niemer Sarah Sheetz CommunityServices Department
Shasta CountyAssessor s Office
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers)

SHASTA TRINITY FLY FISHERS CLOVER CREEK CLUBHOUSE

LAND AND BUILDING LEASE AGREEMENT
77 4 N r
THIS LEASE AGREEMENT is made and entered into this 2 Ljli day OfS cr 2013 by and between the CITY OF REDDING a Municipal Corporation and General aw City hereinafter referred to as Lessor and the SHASTA TRINITY FLY FISHERS a Non profit corporation hereinafter referred to as Lessee

RECITALS
WHEREAS Lessee desires to developand operate the Shasta Trinity Fly Fishers Clover Creek Clubhouse the Clubhouse on certain real property the Land owned by the City Location plan for the Club are attached and incorporated herein as Exhibit 1 WHEREAS Lessor owns land compatiblewith this activity The proposedpartnershipis consistent with the policies delineated in the City s Parks Trails and Open SpaceMaster Plan
WHEREAS Lessee intends to construct the Clubhouse in general conformance with the Preliminary Drawings attached and incorporated herein as Exhibit 2 WHEREAS Lessee intends to donate the completed Clubhouse to the Lessor upon completion of construction
WHEREAS Lessor desires to lease the completed Clubhouse to the Lessee and Lessee desires to lease the completedClubhouse from the Lessor for the purpose of operating the Clubhouse in accordance with the terms of this Agreement The Land and the Clubhouse Improvement to be hereafter constructed thereon are sometimes collectively referred to as the Premises The Lease of the Premises by the Lessee from the Lessor shall be in accordance with the terms and conditions set forth in this Agreement NOW THEREFORE IT IS AGREED by and between the parties hereto as follows

AGREEMENT
1 Term
Lessor for and in consideration of the covenants conditions and agreements herein set forth to be kept and performed by Lessee does hereby grant demise and lease unto Lessee subject to all of the conditions covenants terms and agreements hereinafter set forth that Premises described in Exhibit 1 and Exhibit 2 attached hereto and incorporatedherein by reference for a term of twenty five 25 years commencing on the date of issuance of the Certificate of Occupancy for the Clubhouse Upon mutual agreement and City Council concurrence the lease may be extended prior to end of term C1
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) 2 Lessee s Development of the Clubhouse
k Lessee s Construction Obligations SubjecM0 approval of a bid by the Lessee the Clubhouse Improvements shall be constructed by Lessee as set forth in the Preliminary Drawings described in Exhibit 2 promptly and with due diligence The construction project will be subject to the payment of prevailing wages The parties specifically understand and agree that the Lessor has no financial commitment to the Project The quality of construction and the quality of materials used in the construction ofthe Clubhouse Improvements shall be in accordance with the project plans and specifications The Clubhouse designincludes two exterior facing public restrooms that will be constructed by the Lessor and at the Lessor s sole expense Lessee shall prosecute Lessee s construction obligations hereunder to completion without undue interruption or delay and in a good workmanlike manner In connection with its construction obligations hereunder Lessee shall comply with any and all applicable federal state and local laws rules and regulations Lessee warrants that it will endeavor to cause the Clubhouse Improvements to be completed and possession of the Premises delivered to Lessor on or before December 31 2015 Title the premises shall vest without necessityof formal written transfer of ownership in Lessor upon the issuance of a Certificate of Occupancy Upon failure to diligently pursue construction to completion City may in its sole discretion elect to accept title and ownership of any partially constructed improvements or require that Lessee remove the same and return the premises to its pre construction condition within sixty 60 calendar days of written notice by Lessor In the event Lessee does not remove all partially constructed improvement Lessor may remove the same and chargeall such costs of removal to Lessee In the event the Clubhouse Improvements are not completed and possession of the Premises is not delivered to Lessor Lessee shall have no obligation to pay any rent or other payments or perform any other obligations under this Agreement until the Term Commencement Date Lessee shall have no liability to Lessor for failure to complete the Clubhouse Improvements and deliver possessionof the Premises on or before the date hereinbefore described Lessor shall however have the option to terminate this Agreement without further obligation or liability hereunder in the event Lessee is unable to complete Clubhouse Improvements and deliver possessionof the Premises to Lessor on or before December 31 2015
B Guarantee of Materials Lessee shall guarantee all work performed by or for Lessee in the construction of the Clubhouse Improvements against defective workmanship and materials for a period often 10 years from the Term Commencement Date or such longer period as may be specified in the Plans and Specifications Lessee shall assignto Lessor or enforce for Lessor s benefit any and all guarantees and or warranties of workmanship and materials which it may receive or which are required in the Plans and Specificationswith respect to those portions of the Premises required to maintained and repairedby Lessor hereunder Within ten 10 qays after receipt of Lessee s certification of substantial completion ofthe Premises bessor shall supply to Lessee a written punch list the Punch List setting forth any additional corrective work to the Premises which Landlord believes is required to be performed pursuant to the Plans and Specifications In the event that no Punch List is provided by Lessor Clover Creek Preserve Clubhouse Lease Page 2
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) within such ten 10 day period then Lessor shall be deemed to have acceptedthe Premises in its entirety subject to Lessee s guarantee obligations described above and J
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ariY repair and maintenance obligations orn ts6Fund r Section 2 C below C Fixtures Furnishing and Equipment FF E FF E will be purchasedby the Lessee Lessee will be solely responsible for all FF E costs and shall own all equipment it purchasesor is given
D Termination and or Partial Construction if Financing Unavailable Notwithstanding any other provision of this Lease if Lessee is in good faith unable to secure adequate construction financing to enable it to award a construction contract based upon bid prices received by it Lessee may terminate this Lease without liability of any kind to the Lessee by giving Landlord written notice Further at Lessee s option Lessee may without liability of any kind to Lessor scale back the scope ofthe project with prior approvalfrom the Lessor via deductive changeorders to be able to build a project that is within budget Changesper deductive changeorders must be approvedby Lessor 3 Rent and Other Charges
A The rent to be paid by Lessee to Lessor under this Lease Agreement shall commence upon the issuance of a Certificate of Occupancy and shall consist of a building repair and maintenance charge as described in Exhibit 3 attached hereto and incorporated herein by reference which is based on the estimated cost to Lessor to provide the following
1 Reroofing the building every 40 years
2 Resurfacingthe parking lot 20 spaces every 15 years
3 Maintenance by contract or otherwise for Heating Ventilation and Air Conditioning HV AC equipment
4 Replacementof HV AC equipment 10 years
5 Miscellaneous repairs such as roof leaks or plumbing
6 Restriping of parking areas every five years
7 Pest control services
The initial rental rate is 310 00 per month Said rent shall be payablein advance on the first day of each and every month during the term of this Lease Agreement B The estimated annualized cost for item 1 2 4 and 6 of paragraph3 A above shall be adjusted every three 3 years commencing the date of this Agreement and adjusted by the average increase of the United States Bureau of Labor Statistics National Con sumer Price Index CPI for the San Francisco Oakland area for the previous three year period
C The rental payments for items 3 5 and 7 of paragraph3 A above shall be adjusted annually based on bids for work
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) D Rent and other charges called for in this Lease Agreement shall be payable monthly in advance Lessor is entitled to collect from Lessee and Lessee agrees to pay to Lessor up0p inv0iGe any rentals fees and charges set forthherein c Without prejudice to any other remedy which otherwise might be used for non payment of rent fees and charges or other breach of this Lease Agreement if Lessor is required or elects to pay any sum or sums or incurs any obligations or expense by reason of a failure neglect or refusal of Lessee to perform anyone of more of the terms conditions and covenants of this Lease Agreement or as the result of any act or omission of Lessee contrary to said terms conditions or covenants the sum or sums so paid by Lessor including all interest costs damages or penalties may be added after thirty 30 days written notice by Lessor to Lessee to any installment or rent thereafter due hereunder and each and every day thereafter the same shall be and become additional rent recoverable by Lessor in the same manner and with like remedies as though it were originally a part of the rent as set forth hereinabove
4 Utilities
Lessee shall pay the costs for any utility services that are furnished to it at said Premises and area immediately surrounding expressly including but not limited to sewer water electricity natural gas telephone cable television building alarm or internet services
5 Taxes
A Lessee shall pay promptly any taxes assessed against its personalproperty and any possessory interest tax levied by reason of its occupancy of the subject Premises and the improvements constructed thereon
B Lessee covenants and agrees to pay any and all taxes which may be levied and assessed against the leased Premises in additional to the rental payments herein provided Pursuant to Revenue Taxation Code section 107 6 Lessee is advised that his Lease may create a possessory interest subject to taxation Provided however that Lessee shall not be liable for increases in real property taxes that result from changes in ownership of the Premises For the purposes of the Lease Agreement change in ownership has the same definition as in California Revenue and Taxation Code sections 60 62 or any amendments or successor statutes to those sections Lessor shall not resist Lessee s challengeof nor appealof property tax assessments or valuations Any property taxes payable for the current year shall be prorated as of the date on which this Lease Agreement term commences
6 Use ofPremises
The premises shall be used by the Shasta Trinity Fly Fishers and activities traditionally associated with the Shasta Trinity Fly Fishers and except as hereinafter set forth for no Qtherpurpose No political and or religious activities or uses shall be permitted on the eased Premises Lessor shall not rent out the Clubhouse to third parties In addition no overnightlodging shall be permitted on the leased Premises without permission of Lessor s representative
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) No activities shall be conducted or carried on within the demised Premises in violation of anyordi a l e law statute by law order or rule of any goernmental agency having jurisdictiri thereover
7 Hours
Lessee shall not commence use of the Premises prior to 6 00 a m and shall conclude activities by 11 00 p m Lessee will be provided with a key to the parking lock gate Lessee shall be responsiblefor locking gate upon exit after park hours 8 Community Service
Lessee shall be responsiblefor conducting sixty 60 hours annually of free instruction and tours for community groups including thirty 30 hours in coordination with the Recreation Division Programs and dates will be determined each March between the Community Services Director and the President ofthe Shasta Trinity Fly Fishers 9 Parking
Notwithstanding anything to the contrary Lessee may be required to construct additional pavedparking on site as a requirementof the Site DevelopmentPermit On the occasion of a specialevent at the Clubhouse Lessee shall reserve at least ten 10 parking spaces for park users Lessee is responsible for all maintenance landscapemaintenance and litter abatement within its lease area
10 Compliancewith Law
Lessee covenants and agrees to comply with all statutes laws ordinances regulations orders judgments decrees directions and requirements of Lessor and of all Federal State County and City authorities now in force or which may hereafter be in force applicableto said leased Premises Except that Lessee shall not be obligated to comply with any that requires alterations maintenance or restoration to the Premises unless the alterations maintenance or restoration are required as a result of Lessee s particular and specific use of the Premises at the time Lessor shall make any alterations maintenance or restoration to the Premises required by such laws that Lessee is obligated to make The judgment of any Court of competent jurisdiction or the admission of Lessee in any action or proceeding against Lessee whether Lessor be a party thereto or not that Lessee has violated any such ordinance or statute in the use of the Premises shall be conclusive ofthe fact as between Lessor and Lessee and shalLsubject this Lease Agreement to immediate termination at the option of Lessor
11 Services to the Public
Lessee shall make its activities available to area residents without discrimination as to race color creed religion sex age or national origin and shall refrain from imposing or levying excessively discriminatory or otherwise unreasonable rules charges or fees for any use of its facilities or activities provided however that Lessee have the privilege to refuse admittance to any person or persons for just cause but not to discriminate by virtue of race color creed religiOI1 sex age or national origin 12 Waste Quiet Conduct
Lessee shall not commit nor suffer to be committed any waste upon said Premises nor any nuisance or other act or thing which may disturb the quiet enjoymentof any other occupant or use of Lessor s adjoining Premises
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) 13 Maintenance
n
A By entry hereunder Les i ee acceptstne Premises as being in good conditionarrdc y repair and shall upon termination of this Lease Agreement or earlier cancellation thereof leave said Premises in as good a condition and repair as the same are now reasonable use and wear thereof excepted
B Lessee shall at all times keep its building and improvements in a safe clean neat and sanitary condition and shall comply with all laws ordinances and regulations pertaining to health and safety
C Lessee shall be responsiblefor all interior maintenance of the Premises excluding the public restrooms to include janitorial work painting window replacement if and when necessary other minor repairs to the interior and all maintenance and repair of Lessee s own fixtures and furnishings Lessor shall be responsiblefor all interior maintenance of the public restrooms associated with the Premises to include janitorial work painting and other minor repairs to the interior and all maintenance and repair of fixtures and furnishings Lessor shall be responsible for maintenance of exterior doors and associated hardware of the public restrooms D Lessee shall maintain any electrical appliancesrequired or desired by Lessee in the use of said Premises
E Lessee shall maintain basic landscapingsurrounding the Clubhouse 14 Improvements Alterations
A Lessee shall not make or permit anyone to make any alterations exterior decorations additions or improvements structural or otherwise in or to the Premises or the building without the prior written consent of Lessor When granting its consent Lessor may impose any conditions it deems appropriate including without limitation payment of prevailing wages the approval of plans and specifications and obtaining of specified insurance As a condition precedent to such written consent of Lessor Lessee agrees to obtain and deliver to Lessor written and unconditional waivers of mechanics and materialmen s liens upon the land and building of which the Premises are a part for all work labor and services to be performed and materials to be furnished by them in connection with such work signed by all contractors subcontractors materialmen and laborers to be involved in such work
If notwithstanding the foregoing any mechanics or materialmen s lien is filed against the Premises the building and or the land for which work is claimed to have been done or materials claimed to have been furnished to Lessee such lien shall be dischargedby Lessee within ten 10 days thereafter at Lessee s sole cost and expense by the payment thereof or by filing any bond required by law If Lessee shall fail to dischargeany such mechanics or materialmen s lien Lessor may at its option discharge the same and treat the cost thereof as additional rent payable with the monthly installment of rent next becoming due it being hereby Clover Creek Preserve Clubhouse Lease Page 6
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) expresslycovenanted and agreedthat such dischargeby Lessor shall not be deemed to waiye or release the default of Lessee in not discharging the same 7 It is understood and agreed by Lessor and Lessee that any alterations exterior decorations additions or improvements shall be constructed on behalf of Lessee and that in the event Lessor gives its written consent to Lessee making any such alterations exterior decorations additions or improvements such written consent shall not be deemed to be an agreement or consent by Lessor to subject Lessor s interest in the Premises the building or the land to any mechanics or materialmen s liens which may be filed in respect to any such work done by or on behalf of Lessee
B All alterations exterior decorations additions or improvements upon the Premises whether with or without the prior written consent of Lessor shall at the election of Lessor remain upon the Premises and become the property of Lessor and be surrendered with the Premises at the expiration or termination of this Lease Agreement without disturbance molestation or injury Should Lessor elect that alterations exterior decorations additions or improvements made by Lessee upon the Premises including telephoneor computer cabling security systems conduit or wiring be removed upon expiration or termination of this Lease Agreement Lessee hereby agrees to cause same to be removed at Lessee s sole cost and expense Should Lessee fail to remove the same Lessor may cause same to be removed at Lessee s expense and Lessee hereby agrees to reimburse Lessor for the cost of such removal together with any and all damageswhich Lessor may suffer and sustain by reason of the failure of Lessee to remove the same C Lessee shall indemnify and hold Lessor harmless from and against any and all expenses liens claims or damagesto persons or property which arise directly or indirectly by reason of the making of any such alterations exterior decorations additions or improvements If any such work is done without the prior written consent of Lessor Lessor may correct or remove the same and Lessee shall be liable for any and all expenses incurred by Lessor in the performance of this work All alterations exterior decorations additions or improvements in or to the Premises or the building made by either party shall immediately become the property of Lessor and shall remain upon and be surrendered with the Premises as a part thereof at the expiration or termination of the term hereof without disturbance molestation or injury provided however that if Lessee is not in default in the performance of any of its obligations under this Lease Agreement Lessee shall have the right to remove prior to expiration of the term hereof all movable furniture furnishings or equipment installed in the Premises at the expense of Lessee If such property of Lessee is not removed by Lessee prior to the expiration or termination of this Lease Agreement the same shall become the property of Lessor and shall be surrendered with the Premises as a part thereof 15 Lessee shall be limited to a maximum oftwo 2 identification signs to be approvedby Lessor which approval will not be unreasonably withheld One sign may be placed on Clover Creek Preserve Clubhouse Lease Page 7
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) the front of the building at a location near the principal entrance of Lessee A second sign not exceeding fifteen 15 square feet in area may be placed near the entrance of the parking lot
16 Property of Lessee
Fixtures equipment and personal property of Lessee shall be removed by Lessee within thirty 30 days after termination or earlier cancellation of this Lease Agreement provided however that any fixtures which cannot be removed without damaging said Premises shall become the property of Lessor 17 Hold Harmless Insurance
A This Lease Agreement is grantedupon the express condition that Lessor its officers agents and employees shall be free from any and all liability including fines and penalties and claims for damagesfor personalinjury death or property damagein any way connected with Lessee s use of the Premises hereunder leased including claims of Lessee its officers agents employees members or invitees Except as provided in Section l7 B Lessee shall indemnify and save harmless Lessor its officers agents and employees from any and all liability loss cost or obligation on account of or arising out of any such injury death or loss caused by the negligence or other legal fault of Lessee or its officers agents employees members or invitees B Lessee its officers agents and employees shall be free from any and all liability including fines and penalties and claims for damagesfor personal injury death or property damagein any way connected with the Public Restrooms including claims of Lessor its officers agents employees members or invitees Lessor shall indemnify and save harmless Lessee its officers agents and employees from any and all liability loss cost or obligation on account of or arising out of any such injury death or loss caused by the negligence or other legal fault of Lessor or its officers agents employees members or invitees connected with the Public Restrooms C It is specifically understood and agreed as a condition of this Lease Agreement that Lessee shall procure and maintain from a company authorized to do business in the State of California at its sole cost and expense and at all times during the term of this Lease Agreement comprehensive general liability insurance in the amount of One million dollars 1 000 000 00 combined single limits Said insurance shall be in form and content sufficient and adequateto save Lessor its officers agents and employees harmless from any and all claims typically covered which arise out of the use and occupancyof said Premises A Certificate evidencing such insurance shall be approved by the Risk Manager and filed with him or her The policies of insurance shall be endorsed to name Lessor its officers agents and employees as additional insureds and guaranteeingat least ten 10 days advance notice to Lessor in writing before any cancellation or reduction of such insurance coverage insurance requirements will be reevaluated every year
D In addition Lessee shall procure and maintain from a company authorized to do business in the State of California and its sole cost and expense and at all times during the term ofthis Lease Agreement fire insurance on the existing building and structures to be erected on the Premises to the full insurable value thereof with the City of Clover Creek Preserve Clubhouse Lease Page 8
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Redding named as loss payee Lessee shall furnish to the Risk Manager of Lessor to be approved by hini prior to the commencement of the term thereof a Certificate of insuiiu lcesfow iig tniiC this insurance coverage is in effecC Tlie Certitic ate shall guarantee Lessor at least ten 10 days written notice of cancellation or reduction in coverage
E It is further understood and agreedas a condition of this Lease Agreement that should Lessee hire an employee or employees it will provide workers compensation insurance on its employeesas requiredby the Labor code and shall furnish Lessor with a Certificate evidencingsuch insurance To obtain an exemption from this requirement should Lessee have no employees Lessor shall provide the Risk Manager of Lessor with a letter stating that it is not employing any person or persons in any manner so as to become subjectto the workers compensationlaws of California provided however that should Lessee later become subject to the workers compensation provisions ofthe Labor Code it will forthwith comply with the insurance requirements set forth above
18 Assignment or Subletting
Lessee shall not assignthis Lease Agreement or any interest therein and shall not sublet the Premises or any part thereof nor any right or privilege pertinent thereto nor suffer any other personthe officers agents employees members and invitees of Lessee excepted to occupy or use said Premises or any portion thereof without the written consent of Lessor first had and obtained A consent by Lessor to one assigmnent subletting occupancy or use by another party shall not be deemed to be a consent to any subsequentassigmnent subletting occupancy or use by the same or another party Any such assignment subletting occupancy or use without such consent shall be void and shall at the option of Lessor terminate this Lease Agreement This Lease Agreement or any interest therein shall not be assignableas to the interest of Lessee by operationoflaw without the written consent of Lessor Lessor will not unreasonably withhold its consent to a sublease or assigmnentby Lessee
19 Inspection and Notice
Insofar as the same may be necessary for the protection of Lessor s rights Lessor or its agents shall during normal business hours of Lessee have the right to go upon and inspect the ground area and improvements hereby leased and any and every structure or improvement erected or constructed or in the course of being erected or constructed repaired added to rebuilt or restored thereon and also to serve or to post and keepposted thereon or any part thereof any notices that may at any time be required or permitted by law
20 Right to Cure
Upon written notice from Lessor to Lessee that Lessee is committing a breach of a term covenant or condition of this Lease Agreement Lessee shall forthwith cure such breach In the event that Lessee has not cured such breach within thirty 30 daysfollowing the date of mailing such written notice thereof to Lessee by Lessor Lessor shall have the right to enter and take over the demised Premises and exclude Lessee therefrom Clover Creek Preserve Clubhouse Lease Page 9
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) 21 Waiver
No delay or failure by any party to exercise any right power or remedy with regard to any ft bteacli or default by such party under thi f Eea seAgfeenieIi or to insist upon strict performance of any of the provisions hereof shall impair any right power or remedy of such party and shall not be construed to be a waiver of any breach or default of the same or any other provision of this Agreement The waiver by Lessor of any breach or default of any term covenant or condition herein contained shall not be deemed to be a waiver of such term covenant or condition or any subsequentbreach of the same or any other term covenant or condition herein contained
22 Default
If Lessee shall be in arrears in the payment of rent for thirty 30 days or more or if the transfer or assignmentvoluntarily or involuntarily ofthis Lease Agreement or any interest therein is attempted except as herein provided or if Lessee violates or neglects or fails to keep observe and perform any of the covenants promises or conditions herein contained which are on its part to be kept observed and performed Lessor may at its election give Lessee written notice of such default If such default shall continue for thirty 30 days and Lessee has failed to commence good faith efforts to cure such default within said period and diligently prosecute the same to completion Lessor shall have the right at any time thereafter and while such neglect or default continues to enter into or upon said Premises or any part thereof and repossess the same including all buildings and improvements thereon and expel Lessee and those claiming under Lessee and remove their effects forcibly if necessary without prejudice to any remedies which might otherwise be invoke by Lessor Every covenant promise term or condition set forth in this Lease is deemed by the Parties to be material
23 Bankruptcy or Insolvency
If Lessee shall be adjudgedbankrupt either by voluntary or involuntary proceedings or should be the subjectof any proceedingsto stay the enforcement of obligations againstit in the form of reorganization or otherwise under and pursuant to any existing or future laws of the Congress of the United States or if Lessee shall discontinue business or fail in business or abandon or vacate said real property or make an assignment for the benefit of creditors or if said real property should corne into possessionand control of any trustee in bankruptcy or if any receiver should be appointed in any action or proceeding with power to charge possession control or care of said property Lessor shall have the option to forthwith terminate this Lease Agreement and re enter the property and take possession thereof In no event shall this Lease Agreement be deemed an asset of Lessee after adjudication in bankruptcy
24 Cancellation
This Lease Agreement may be cancelled by Lessee at any time upon giving proper written notice twelve 12 months in advance of such cancellation 25 Surrender
At the termination of this Lease Agreement by lapse of time or otherwise Lessee shall surrender possessionof the Premises to Lessor deliver all keys to the Premises and all locks therein to Lessor make known to Lessor the combination of all combination locks in the Premises and return the Premises and all equipment and fixtures of Lessor therein to Clover Creek Preserve Clubhouse Lease Page 10
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) 26 27
28 28
Lessor in broom clean condition and in as good a condition as when Lessee originally took possession ordinary wear and tear excepted failing which Lessor may restore the Premises and sucH eqtipiifeftrand fixtures to such condition and Lessee sna frpay1li dbsf thereof to Lessor on demand
Administration bv Lessor
Whenever Lessee is required to secure the approval or consent of Lessor under this Lease Agreement Lessor shall mean the City Manager or hislher designee of the City of Redding However at the option of the City Manager of Lessor or the Lessee any such requestedapprovalsor consents maybe referred to the City Council ofthe City of Redding whose decision thereon shall be final
Entire Agreement
This Lease Agreement sets forth the entire agreement between the parties hereto Modifications or additions to this Lease Agreement shall be considered valid only when mutually agreedupon by the parties in writing
Invalid Provisions
In the event any covenant condition or provision herein contained is held invalid by any Court of competent jurisdiction the invalidity of the same shall in no way affect any other covenant condition or provision herein contained provided that the validity of any such covenant condition or provision does not materially prejudice either Lessor or Lessee in its respective rights and obligations contained in the valid covenants conditions and provisions of this Agreement
Notice
Any notices or demands that may be given by either party hereunder including notice of default and notice of termination shall be deemed to have been fully and properly given when made in writing enclosed in a sealed envelope and depositedin the United States Post Office with postage prepaid certified mail addressed as follows To Lessor c o Director of Community Services 777 Cypress Avenue Redding California 96001 and to Lessee c o President of the Shasta Trinty Fly Fishers PO Box 9 0002 Redding CA 96099 i
29 Attorney s Fees
In case suit or action is instituted to enforce any of the provisions of this Lease Agreement the prevailing party therein shall be entitled to attorney s fees and other sums as may be adjudgedreasonable and necessary at trial and on appeal 30 Binding on Successors
All terms covenants and conditions herein contained shall extend to and bind the successors and assignsof the respectiveparties hereto
31 Time of Essence
Time is of the essence of this Lease Agreement and of each and every provision thereof 32 CEOA
It has been determined that this matter is categorically exempt from the provisions of the Clover Creek Preserve Clubhouse Lease Page 11
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) California Environmental Quality Act
33 5 lifnorizafror e
The Gity Manager is hereby authorized to make any amendments to this Lease as is necessary to effectuate its intent
ct It
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) or
IN WITNESS WHEREOF the partieshereto have executed this Lease Agreement in the presence of their respective oIffbefs rulynti1brizedin that behalf on the day and yearset fort1i above
Lessor
Dated
qllJY 2013 CITY OF REDDING
A Municipal Corporation
7uJ3 7tJRICK BOSETTI
Mayor
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M P AMEL Z
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1 APPROVED AS TO FORM
2 dRICHARD A DUVERNAY
City Attorney

BARRYE WALT
Lessee

SHAST A TRINITY FLY FISHERS
a non profit corporation
f1By Richard Recchia
President
1 7 1
Date
Exhibit 1
Exhibit 2
Exhibit 3
Clover Creek Preserve Clubhouse Lease Page 13
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers)

N GIS DIVISION

LOCA TION MAP

MTG DATE
W E

DEVELOPMENTSERVICES DEPARTMENT

DATE PRODUCED ITEM
May30 2013
Shasta Trinity Fly Fishers Proposed Club House
S 0 150 300 Feet
Clover Creek PreserveI

ATTACHMENT
P CommunitvService MaDOocuments Pronosed FIv Fishers Clubhouse mxd zX H I BIT
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) J
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Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Exhibit 3
Breakout O Rent Components
I Components
1 Reroofing
2 Repave Parking Lot
3 HVAC Maintenance
4 HVAC Replacement
5 Miscellaneous Repairs
6 Restripe Parking Lot
7 Termites Pest Control Service
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15 years 2 288 00 15 152 53 12 71
annual 1 500 00 1 1 500 00 125 00
10 years 7 000 00 10 444 20 37 02
annual 1 000 00 1 1 000 00 83 33
5 years 400 00 5 80 00 6 67
annual 300 00 1 300 00 25 00
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Packet Pg. 98
Attachment: C-5991_2013_LEASE (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 99
Attachment: C-5991_1st Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 100
Attachment: C-5991_1st Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 101
Attachment: C-5991_1st Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 102
Attachment: C-5991_1st Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 103
Attachment: C-5991_1st Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 104
Attachment: C-5991_1st Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 105
Attachment: C-5991_1st Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 106
Attachment: C-5991_1st Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 107
Attachment: C-5991_2nd Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 108
Attachment: C-5991_2nd Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) CITY 0 F
REDEuiGCITY

OF REDDING
777 CYPRESS AVENUE REDDING CA 96001
CALIFORNIA P O Box 496071 REDDING CA 96049 6071

OFFICE OF THE CITY CLERK

PAMELA MIZE CITY CLERK

TERESA RUDOLPH ASSISTANT CITY CLERK
530 225 4447
530 225 4463 FAX
December 18 2015
Phil Ryan President
ShastaTrinity Fly Fishers Inc
P O Box 99002
Redding CA 96099
SUBJECT Third Amendment to Shasta Trinity Fly Fishers Clover Creek Clubhouse Land and Building LeaseAgreement C 5991
Dear Mr Ryan
Enclosed is a fully executed original of the above subject Third Amendment to Agreement betweenthe City of Redding and ShastaTrinity Fly Fishers Inc If you have any questions regarding this matter or if we can be of assistance pleasecontact the Office of the City Clerk at 530 225 4439
Sincerely
0 e k 0 4eS
Anette Cates
Executive Assistant
Enclosure
c Kim Niemer Community Services
Finance
i 0v Re
Olt
U
P
Packet Pg. 109
Attachment: C-5991_3rd Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers)

THIRD AMENDMENT TO

SHASTA TRINITY FLY FISHERS CLOVER CREEK CLUBHOUSE
LAND AND BUILDING LEASE AGREEMENT C 5991
The Lease Agreement C 5991 dated September 24 2013 and amended on March 16 2015 and May 12 2015 by andbetweenthe City of Redding a Municipal CorporationandGeneralLaw City hereinafter referred to as Lessor and ShastaTrinity Fly Fishers a not for profit corporation hereinafter referred to as Lessee is hereby amendedasfollows Section2 Lessees Developmentof the Clubhouse isamendedin its entiretyto read A Lessee s Construction Obligations Subject to approval of a bid by the Lessee the ClubhouseImprovementsshall be constructedby Lessee assetforth in the Preliminary Drawings describedin Exhibit 2 promptly andwith due diligence The parties specifically understand and agreethat the Lessor has no financial commitment to the Project The quality of construction and the quality of materials used in the construction of the Clubhouse Improvements shall be in accordance with the project plans and specifications The Clubhouse design includestwo exterior facing public restrooms thatwill beconstructedby the Lessor and at the Lessor s sole expense Lessee shall prosecute Lessee s construction obligations hereunder to completion without undue interruption or delay and in a good workmanlike manner In connectionwith its construction obligations hereunder Lesseeshall comply with any and all applicable federal state and local laws rules and regulations Lessee warrants that it will endeavor to cause the Clubhouse Improvements to be completed and possession of the Premises delivered to Lessor on or before December 31 2016 Title the premises shallvest without necessityof formal written transferof ownership in Lessor upontheissuanceof aCertificateof Occupancy Uponfailureto diligently pursueconstruction to completion City may in its sole discretion elect to accept title and ownership of any partially constructedimprovements or require that Lessee remove the same and return the premises to its pre construction condition within sixty 60 calendardaysof written notice by Lessor In the event Lessee doesnot removeall partially constructedimprovement Lessormay removethe same and charge all such costs of removal to Lessee In the event the Clubhouse Improvements are not completed and possession of the Premises is not delivered to Lessor Lesseeshall haveno obligation to pay any rent or other paymentsor perform any other obligations under this Agreement until the Term CommencementDate Lesseeshall have noliability to Lessorfor failure to complete the Clubhouse Improvements and deliver possession of the Premises on or before the date hereinbefore described Lessor shall however have the option to terminatethis Agreement without further obligation or liability hereunder in ro e04 z
Third Amendment to Lease Agreement C 5991 p Page 1
Packet Pg. 110
Attachment: C-5991_3rd Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) the event Lessee is unable to complete Clubhouse Improvements and deliver possession of the Premises to Lessor on or before December 31 2016 IN WITNESS WHEREOF Lessor and Lessee have executed this Second Amendment on the days and year set forth below

CITY OF RE P I I
Dated I P 1 2015 MIA
MISSY MCARTHU Mayor

ATTEST APPROVED AS TO FORM
BARRY DeWALT
City Attorney
J
41 PAMELA E City Clerk By Barry i eWa t City At orney

SHASTA TRINITY FLY FISHERS
DATED 2015
Phil Ryan President
Tax ID No 20 3343094
Third Amendment to Lease Agreement C 5991 Page 2
Packet Pg. 111
Attachment: C-5991_3rd Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 112
Attachment: C-5991_4th Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 113
Attachment: C-5991_4th Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 114
Attachment: C-5991_4th Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 115
Attachment: C-5991_5th Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 116
Attachment: C-5991_5th Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 117
Attachment: C-5991_5th Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers) Packet Pg. 118
Attachment: C-5991_5th Amend (4.6(c)--Amended & Restated Lease Agreement with the Shasta-Trinity Fly Fishers)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Approve and authorize the following:
(1) Ratify the a cceptance o f a grant from the California State Library in the amount of $64,051 for Library Literacy Services for Fiscal Year 2023-24; (2) Adopt Resolution approving and adopting the 14th Amendment to City Budget Resolution No. 2023-060 appropriating said funds; and
(3) Authorize the City Manager, or designee, to execute all subsequent documentation and augmentations relative to the grant.

Fiscal Impact

There is no impact to the General Fund.

Alternative Action

The City Council (Council) could choose not to ratify the acceptance of the $64,051 grant from the California State Library. This would further limit adult and family literacy se rvices at the Redding, Anderson, and Burney Libraries. Or, t he Council could provide staff with alternate direction.

Background/Analysis

The California Library Literacy Services (CLLS) campaign was created in 1984 as the first state - wide, library-based, adult literacy service to help reduce the high level of illiteracy in California and connect more Californians with public libraries. Adult and family literacy p rograms through CLLS reach and support English -speaking adults with low literacy skills who hav e yet to succeed in the traditional classroom environment. These no -cost programs help adults improve their basic reading, writing, math, and speaking skills, connect them to resources , and provide additional programming to support their families.

MEETING DATE: October 2, 2023
ITEM NO. 4.6(d)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.6(d)--Ratification of Grant Agreement from the California State Library to Support the Shasta Public Libraries' Library Literacy Services Programs Kim Niemer, Community
Services Director
Packet Pg. 119
Report to Redding City Council September 25, 2023
Re: 4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services Page 2

Shasta Public Libraries currently provides adult and family literacy services at the Redding, Anderson, and Burney Libraries where a dults receive personalized one-on-one tutoring in reading, writing, math, and finances. The libraries also offer high school equi valency certificate preparation, assistance with attaining U.S. citizenship, computer literacy and device technology workshops, and job skills development. Weekly family literacy events round out the program to create positive associations with learning as a family.

Should the Council accept the funds from the California State Library, the Shasta Public Libraries will be able to enhance adult and family literacy services at the Redding, Anderson, and Burney Libraries. Such funding would help residents prepare to achieve their high school equivalency certificate , improve skills toward employability, establish the value of family learning, and increase community participation. Weekly family -focused literacy events will complement the adult literacy programs, thereby creating a positive family learning experience.

The City Attorney’s office has reviewed and approved the proposed language of the agreement.

Environmental Review

This is not a project defined under the California Environmental Quality Act and n o further action is required.

Council Priority/City Manager Goals

• Budget and Financial Management – “Achieve balanced and stable 10 -year Financial Plans for all funds.”
• Government of the 21 st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new one s, and encourage investment in the community.”

Attachments
^Resolution
2023-2024 Award Letter and Agreement
Packet Pg. 120
RESOLUTION NO. 2023-____

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 14TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $64,060 FOR THE CALIFORNIA LIBRARY LITERACY SERVICES GRANT FOR FISCAL YEAR 2023-2024

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING

THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
181

5301 Library

$64,060

THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease (Increase) Fund Balance
181-5301-3622604-00000 Adult Literacy State Grant 64,060$ Increase Expenditures
181-5301-6500127-00000
Adult Literacy Program -
State 64,060$
Total 64,060$ 64,060$

THAT the purpose is to appropriate $64,060 for the California Library Literacy Services grant for the fiscal year 2023-2024.

I HEREBY CERTIFY that the foregoing resolution was introduced at a special meeting of the City Council of the City of Redding on the 2nd day of October, 2023, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

MICHAEL DACQUISTO, Mayor

ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney

Packet Pg. 121
Attachment: ^Resolution (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 122
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 123
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 124
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 125
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 126
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 127
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 128
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 129
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 130
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 131
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 132
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 133
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 134
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 135
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 136
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 137
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 138
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 139
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 140
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 141
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 142
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 143
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 144
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 145
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 146
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 147
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 148
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 149
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 150
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 151
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 152
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 153
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 154
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 155
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 156
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 157
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 158
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 159
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 160
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services) Packet Pg. 161
Attachment: 2023-2024 Award Letter and Agreement (4.6(d)--Ratification of Grant Agreement for Adult and Family Literacy Services)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Adopt Resolution authorizing the submittal of a grant application by the City of Redding Water Utility to the Bureau of Reclamation’s Fiscal Year 2024 WaterSMART Drought Response Program funding in the amount of $2,000,000 for the construction of a new drought resiliency well.

Fiscal Impact

Adoption of this Resolution would have no fiscal impact. However, if the application is successful, the City of Redding (City) could receive up to $2, 000,000 from the Bureau of Reclamation’s (Reclamation) WaterSMART Drought Response (DR) Program. The WaterSMART DR Program requires local matching funds that are equal to or greater than the amount requested. The Water Utility would use funds that have bee n budgeted for a future groundwater well to fulfill the local match requirement. The estimated total project value is $4,175,505 for design and construction of a new well along Airport Road, in southeast Redding, including infrastructure connecting the well to the City’s water system.

Alternative Action
The City Council may choose not to adopt the Resolution and, therefore, not authorize an application to the WaterSMART DR Program. In this case, the City would not apply for the funding opportunity and wou ld not have the opportunity to receive grant funding from this program.

MEETING DATE: October 2, 2023
ITEM NO. 4.11(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(a)--Adopt Resolution Authorizing Submittal of Grant Application to the Bureau of Reclamation 2024 WaterSMART Drought Response Program Chuck Aukland, Public
Works Director
Packet Pg. 162
Report to Redding City Council September 25, 2023
Re: 4.11(a)--2024 WaterSMART DRP Grant Page 2

Background/Analysis

The Reclamation is a federal agency tasked with the management of water resources.

Reclamation accomplishes this mission through a number of mechanisms incl uding grant funding for state, local, and private organizations. The WaterSMART D R Program enables partner organizations to leverage federal resources to plan and implement actions that increase water supply reliability by investing in existing infrastruct ure. Eligible projects under this program are intended to build long-term resilience to drought.

The Water Utility is responsible for providing customers with a reliable supply of high -quality drinking water. The Water Utility serves approximately 90,000 customers over a 60-square-mile service area. The Water Utility’s 2020 Urban Water Management Plan identified the addition of new groundwater wells as a critical element of drought resiliency, particularly because additional groundwater sources help reduce reliance upon available surface water from Whiskeytown Lake and the Sacramento River.

The Fiscal Year 2024 WaterSMART DR Program opportunity would enable the Water Utility to partner with federal funding to provide an additional groundwater well that would come online in 2025. The new well would be located in south Redding as a result of the geography of groundwater availability and quality. The Water Utility would request up to $2,000,000 from the WaterSMART DR Program and provide up to $2, 175,505 in l ocal matching funds for a total project cost of up to $4,175,505. This opportunity represents a responsible use of public funds by leveraging local funding to access federal resources.

Environmental Review

This action is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. Should the City receive grant funding project specific environmental analysis will be conducted in compliance with CEQA.

Council Priority/City Manager Goals

• Budget and Financ ial Management – “Achieve balanced and stable 10 -year Financial Plans for all funds.”
• Government of the 21 st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”

Attachments
^Resolution
Packet Pg. 163
RESOLUTION NO. 2023-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

AUTHORIZING A GRANT APPLICATION TO THE BUREAU OF

RECLAMATION WATERSMART DROUGHT RESPONSE PROGRAM

WHEREAS, the United States Department of the Interior Bureau of Reclamation WaterSMART Drought Response Program: Drought Resiliency Projects for Fiscal Year 2024 is a mechanism for leveraging federal resources to plan, implement, and construct groundwater facilities that increase water supply reliability through investments in new infrastructure; and

WHEREAS, the City of Redding Water Utility strives to increase drought resiliency by developing new groundwater wells that will reduce the reliance on Bureau of Reclamation contract surface water from the Sacramento River and Whiskeytown Lake; and WHEREAS, the United States Department of the Interior Bureau of Reclamation WaterSMART Drought Response Program: Drought Resiliency Projects for Fiscal Year 202 4 is a potential funding source for an additional well that will provide greater drought resiliency;

NOW, THEREFORE, THE CITY COUNCIL FINDS, RESOLVES AND ORDERS as follows:

1. The above recitals are true and correct.

2. The City Manager, or approved designee, is authorized to execute all documents necessary to facilitate grant application and grant acceptance thereby contractually binding the City of Redding to all grant conditions;

3. The City Council has reviewed and supports the application submitted;

4. The City of Redding has the capability to provide the amount of funding and/or in -kind contributions specified in the funding plan;

5. The City of Redding will work with the Bureau of Reclamation to meet established deadlines for entering into a grant or cooperative agreement.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 2nd day of October, 2023, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

_______________________________
MICHAEL DACQUISTO, Mayor

ATTEST: APPROVED AS TO FORM:

_____________________________ ________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney Packet Pg. 164
Attachment: ^Resolution (4.11(a)--2024 WaterSMART DRP Grant)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following for the City of Redding Solid Waste Utility with a total delivered cost of $540,771.64:
(1) Authorize the purchase of two , 2024 Kenworth T880 chassis using Sourcewell contract pricing, with a net delivered cost of $367,578.14 including all applicable taxes and fees; (2) Authorize bypassing the formal bid process and authorize the purchase of two, Ampliroll Hook Lift bodies from Enoven Truck and Equipment with a net delivered cost of $173,193.50 including all applicable taxes and fees; and (3) Authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000.

Fiscal Impact

The Solid Waste Utility (Utility) has a budget of $760,000 for the purchase of two Hooklift trucks. The t otal for two Kenworth chassis and two Ampliroll bodies fully assembled and delivered is $540,771.64.

Alternative Action

The City Council may choose not to authorize the purchase using Sourcewell contract pricing for the Kenworth chassis and/or the bypass of the competitive bid process for the Ampliroll bodies and direct staff to use the competitive bid process, which would significantly delay the acquisition of the units. This action would cause the loss of build slots with the truck manufacturer who has temporarily held these slots for the City of Redding (City). Due to regulatory changes that impact availability , most manufactures have build dates that are 12 months out or longer and there is no gu arantee of having the order filled or an honoring of the price.

MEETING DATE: October 2, 2023
ITEM NO. 4.11(b)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(b)--Authorize the Purchase of Two Hook Lift Trucks for the Solid Waste Utility
Chuck Aukland, Public
Works Director
Packet Pg. 165
Report to Redding City Council September 25, 2023
Re: 4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility Page 2

Background/Analysis

Currently at the Richard W. Curry West Central Landfill (Landfill), staff utilizes a roll-off style truck for moving and emptying drop box containers used at the public d umping area. After evaluation, staff determined that the change to a hooklift style truck would be a better fit for use at the Landfill due to its versatility . The design of the hooklift truck has the ability to quickly change between different mountable apparatus to perform multiple jobs including drop boxes for refuse/recycling, water tender body for dust suppression, dump bed for sand and gravel , and flat bed for hauling large items like hay bales used for erosion control . The hooklift style truck compared to the current roll -off style will improve efficiency and versatility. Staff had also planned and budgeted for a second hooklift unit that was approved by the Solid Waste Disposal Committee at its regularly scheduled meeting on June 15, 2023.

As a reminder, Shasta County owns the Landfill, the City performs daily operations and provides the equipment and employees, while the Solid Waste Disposal Committee provides oversight and approves the tipping fees and budget.

At its regularly scheduled meeting o n March 21, 2023, Council approved the purchase of one hooklift truck . Following the approval, a purchase order was issued to Dobbs Peterbuilt for a 2024 Autocar Hooklift Truck. Dobbs Peterbilt has since reached out and informed staff that they cannot fill the purchase order with the specified engine due to CARB restriction s. That purchase order has been cancelled, and staff has worked with a different manufacturer ( Kenworth) to secure build slots for two trucks (one previously approved and now the second p lanned unit) with appropriate specifications (including the specified engine) for use in landfill operations. The Landfill has been operating a 2010 Kenworth T800 chassis water tender which has proved to hold up in the Landfill environment.

Kenworth chass is are available under a Sourcewell competitive bid contract. Sourcewell develops national competitive solicitations that meet or exceed local standards and offers its members the benefits derived from cooperative purchasing. In addition to being an indust ry standard, using the Sourcewell cooperative contract to purchase equipment saves significant staff time needed to prepare bid specifications and solicit individual quotations from vendors. The City also receives a significant price discount due to econom ies of scale realized through the volume of purchases on a multi-agency cooperative contract.

Staff proposes the bypass of the normal bidding process due to time constraints stipulated by the chassis manufacture r. Not all hooklift body manufacture rs specify the same frame lengths for their body. Time is of the essence to utilize the build slots that have been temporarily held by the manufacturer. Kenworth needs this critical measurement of chassis length from the body manufacture to build the right chassi s. The competitive bid process would prolong the time of procurement and the City would lose the reserved build slots, therefor to accelerate the process staff acquired three quotes from hooklift manufacturers and received the best price from Enoven for an Ampliroll brand hooklift.

Environmental Review

This is not a project defined under California Environmental Quality Act, and no further action is required.

Packet Pg. 166
Report to Redding City Council September 25, 2023
Re: 4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility Page 3

Council Priority/City Manager Goals

This agenda item is a routine operational item.

Attachments
^Kenworth Quote
^Enoven Quote
^Request to Bypass Hooklifts
Previous Staff Report
Rolling Stock Request-2 Hooklift Truck Chassis
Rolling Stock Request-2 Hooklift Truck Bodies
SW Disposal Mtg 061523
Packet Pg. 167
CUSTOMER TRUCK Page 1 of 2

SALES ORDER
SIC Code:

INVOICE
ADDRESS Buyer
Name

DELIVERY
ADDRESS Name
Address Address
City State Zip City State Zip
Phone Fax Phone Fax
PO No. Delivery/F.O.B. Est. Delivery Date
Yr/Make Mileage NEW U SEDEQUIPMENT
Model VIN No.

Description:

See attached Kenworth Vehicle Summary or Addendum
Additional Equipment/Accessories
Add’l Equipment Sales Price
Transportation Charges
Federal Excise Tax
State Sales Tax
Yr/Make See attached Addendum Misc. Document/License Fee Model Less Net Trade-In Allowance
VIN No. Total Differential Price
Lienholder Mileage Less Deposit with Order
Trade In Allowance Less (Est.) Payoff Balance Due on Delivery * The Sales Price shown in this order will be adjusted by the same increase or decrease as any increase or decrease in Dealer’s factory list prices and any increase or decrease in transportation costs bet ween today’s date and the date of delivery .

NEW STANDARD KENWORTH CHASSIS
VENDOR NEW EXTENDED (describe)
VENDOR NEW EXTENDED (describe)
USED (describe)

WARRANTY
AS IS / NO WARRANTY Buyer Initial: ____________
A heavy-duty tractor and 53-foot or longer box-type trailer operate d in California may be subject to the California Air Resourc es Board Heavy-Duty Vehicle Greenhouse Gas Emission Reduction measure. These vehicles may be required to use lo w-rolling resistance tires and meet aerodyn amic equipment requirements to reduce greenhouse gas emissions. For more informat ion, please visit the Californi a Air Resources Board website at http://www.arb.ca.gov/cc/hdghg/hdghg.htm .

If trade-in, Buyer certifies that there is no lien of any kind and that the Trade is fr ee and clear and is his sole and absolut e property except as noted above.

The undersigned Buyer places a firm order.

PAPÉ KENWORTH BUYER
Store
City State Zip By Title
By Title By Title
Date Date
Cost
TRADE
Packet Pg. 168
Attachment: ^Kenworth Quote (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility)

TERMS AND CONDITIONS OF SALE

TERMS AND CONDITIONS OF SALE: Sales Orders are based on the terms and conditions stated herein. Unless otherwise provided on the face hereof, offers are good for acceptance for a period of 30 days from the date hereof. An order by the Buyer shall constitute an acceptance of the terms and condi tions herein proposed. If, and only if, no offer of sale is issued by Seller, then the invoice shall be deemed: an acceptance of the Buyer' s order; a written confirmation; and a final, complete, and exclusiv e written expression of the agreement between Seller and Buyer. Buyer is hereby notified that additional or different terms fr om those contained herein are objectionable.

1. Taxes. Buyer shall pay all local, st ate, and federal taxes arising from or related to any sale or l ease to which this document relates, except for taxes upon or measured by net income of Seller.

2. Delivery. Stated or promised delivery dates are estimates only based upon Seller's best judgment and Seller shall not be responsible for deliveries later than promised regardless of the cause. Delivery periods are projected from the date of receipt of any order by Seller, but if equipment to be furnished by Seller is to be manufactured specifically to fill a particular order, delivery periods will be projected from the date of Seller's receipt of complete manufacturing information. If the furnishing of equipment on orders accepted by Seller is hindered or prevented by public authority or by the existence of war or other cont ingencies, including, but not limited to, shortage of materials, fires, labor difficulties, accidents, delays in manufacture or transportation, acts of God, embargoes, inability to ship, inability to insure against war risks or substantially increased prices or freight rates, or other causes beyond Seller's control, the obligation to fill or complete such orders shall be excused by Seller's option.

3. Transportation and Claims. Prices quoted are net F.O.B. point designated in writing by Seller. When no F.O.B. point is designated in writing by Seller, prices for new equipment shall be deemed to be net F.O.B. point of manufacture and prices for all other equipment shall be deemed to be F.O.B. Seller' s place of business at which the order for the equipment is accepted. Seller's responsibility for the equipment shall cease and all risk of loss shall become the Buyer's upon delivery of the equipment to the fi rst carrier for shipment to the Buyer or his consignee, even though such delivery shall be made prior to the arrival of the equipment at the F.O.B. point designated, and any and all claims for shortages, deliveries, damages or non- delivery must be made by the Buyer or his consignee to the carrier.

Seller shall in no event be responsib le for shortages in shipments unless notice of such shortage is gi ven in writing to Seller within 15 days after receipt of shipment.

4. Payment and Security. Buyer agrees to pay in full for the equipment at time of delivery. Buyer agrees to pay the late charge on any past due balance at the rate of 18% per annum. The signator warrants that he/she has authority to execute this order on behalf of any party for whom he/she signs, and that such party has the power to enter into this agreement and perform its terms. As security for all of Buyer's obligations to Seller, Buyer grants to Seller a security interest in the equipment and authoriz es Seller to file all documents necessary to perfect Seller's security interest. The security interest granted hereunder is in addition to any other rights available to Seller, and Seller shall have all of the rights and remedies available to a secured party under the Uniform Commercial Code, all of which are cumulative. Throughout the durati on of Seller's security interest.

Buyer shall keep the equipment fully insured against theft and loss or damage by fire and other casualty as Seller may from time to time require in accordance with such terms as Seller may require.

5. Buyer to Furnish. Performance by Seller is subject to the Buyer furnishing a satisfactory credit ra ting certificate, letter of credit, evidence of financing, or any other similar papers necessary for the satisfactory completion of such order.

6. Assignment. The right to any monies due or to become due hereunder may be assigned by Seller, and Buyer, upon receiving notice of such assignment, shall make payment as directed.

7. Limitations of Warranties. If "NEW" warranty is indicated on the reverse side or if new equipment is purchased hereunder, all warranties are strictly given only by the manufacturer. Copies of manufacturer's warranty can be obtained from Seller. If "USED" warranty is indicated on the reverse side. Seller hereby warrants to Buyer that the equipment or components thereof designated on the reverse side, shall be free under normal use and service from defects in material and workmanship for the period shown, commencing on the date of delivery. Buyer's exclusive remedy for breach of the limited warranty shall be the repair or replacement of the warranted equipment without charge to Buyer when returned at Buyer's expense to the Seller's facility where the equipment was purchased, with proof of purchase. Buyer must give notice of any warranty claim not later than 7 da ys after the expiration of the warranty period and must return the equipment to Seller for repair or replacement no later than 30 days after expiration of the warranty period. Any action against Seller fo r breach of the limited warranty must be commenced within one year after the date of delivery of the equipment. Seller's warranty does not extend to any defect, claim, or damage attributable to the failure to operate and/or maintain the equipment in accordance with the ma nufacturer's specifications, or due to the failure to operate or main tain the equipment in accordance with any recommendations of Seller. If "AS IS" is indicated on the reverse side, no warranty of any kind is being given and the equipment is being sold with all faults. THE WARRANTIES IN THIS

PARAGRAPH AND ON THE REVERSE SIDE ARE THE

EXCLUSIVE WARRANTIES GIVEN BY SELLER AND SUPERSEDE
ANY PRIOR. CONTRARY, OR A DDITIONAL REPRESENTATIONS,
WHETHER ORAL OR WRITTEN. SELLER HEREBY DISCLAIMS

AND EXCLUDES ALL OTHER WARRANTIES, WHETHER

EXPRESS, IMPLIED, OR STATUTORY, INCLUDING THE IMPLIED

WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A

PARTICULAR PURPOSE, AND ANY IMPLIED WARRANTIES

OTHERWISE ARISING FROM COURSE OF DEALING OR USAGE
OF TRADE. SELLER SHALL NOT BE LIABLE FOR ANY LOSS,

INJURY, OR DAMAGE TO PERSONS OR PROPERTY

RESULTING FROM THE FAILURE OR DEFECTIVE OPERATION
OF THE EQUIPMENT; NOR WILL SELLER BE LIABLE FOR

DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR

CONSEQUENTIAL DAMAGES OF ANY KIND SUSTAINED FROM
ANY CAUSE. This exclusion applie s regardless of whether such damages are sought for breach of warranty, breach of contract, negligence, or strict liability in tort or under any other legal theory.

8. Notice. This paragraph shall serve as notice that The Papé Group, Inc. has assigned its righ ts to sell its rental equipment (as may be described in this sales order) and its rights to sales proceeds (including "trade-in assets" relate d thereto) to North Star Deferred Exchange as part of an IRC Sec. 1031 exchange.

9. Attorneys Fees. In the event suit or action is instituted against Buyer on account of or in connection with or based upon the terms hereof, the Buyer agrees to pay, in addition to the costs and disbursements provided by law, su ch sum as the court may adjudge reasonable attorney's fees in both the trial and appellate courts, or in connection with any bankruptcy proceeding.

10. Entire Agreement. The foregoing and any addendum shall constitute the complete and exclusive agreement between the parties, and it is expressly unders tood and agreed that no promises, provisions, terms, warranties, conditions, guarantees, or obligations whatsoever, either expressed or im plied, other than as herein set forth or provided for shall be bindi ng on either party. Each party may transmit its signature by facsimile to the other party and such facsimile signatures shall have the same force and effect as an original signature.

I have read, understand and am bound by the above Terms and Conditions of Sale.

Buyer Initial Here
Packet Pg. 169
Attachment: ^Kenworth Quote (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Customer Name:

ADDENDUM TO
CUSTOMER TRUCK SALES ORDER Sales Order:

ADDITIONAL PURCHASES
Yr/Make Model VIN Description

ADDITIONAL TRADE-INS
Yr/Make Model VIN Description

If trade-in, Buyer certifies that there is no lien of any kind and that the Trade is free and clear and is his sole and absolut e property except as noted above.

The undersigned Buyer places a firm order.

PAPÉ KENWORTH BUYER
Store

City State Zip By Title

By Title By Title

Date Date
Packet Pg. 170
Attachment: ^Kenworth Quote (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 171
Attachment: ^Enoven Quote (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 172
Attachment: ^Enoven Quote (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 173
Attachment: ^Enoven Quote (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 174
Attachment: ^Enoven Quote (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 175
Attachment: ^Enoven Quote (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility)

REQUEST TO BYPASS BIDDING/SOLICITATION
(check all that apply)

1. Council approved sole-source (date of meeting and Item #): __________________________________

2. Currently owned City equipment or product is not compatible with alternatives and must be replaced with OEM/identical or otherwise compatible product.

3. Product or service is only available from one source or considered specialized. • If other similar services can be identified then provide additional back-up justification regarding why the other providers/products do not meet requirements.

4. Can the sole-sourced service or product lead to additional work, product purchases or cost? Yes No
• If yes, describe the budgetary impact and why it is in the City’s best interest to still move forward with the purchase/contract.

5. This work is not considered “public project” as defined by the California Uniform Construction Cost Accounting Act, as contained in Public Contract Code (PCC) Section 22000, et seq.

6. Other circumstances (describe below in detail the justification for bypassing the bidding process).

Project:

Location: West Central Landfill
Name of Vendor/Supplier/Product: Enoven/Ampliroll/Hooklift Body x 2 Description: Hooklift body for moving/dumping various sized container boxes used at the landfill Estimated Cost: $ 175,000.00 one-time annually as needed Additional Justification for Requested Approval
The chassis for these bodies have been given to the City for build slots verbally through Kenworth. Kenworth needs a critical measurement from the body manufacture to then firmly place the order for the chassis. In research the various Hooklift body manufactures all have different measurement requirements for the chassis frame length. Three quotes have been obtained for Hooklift bodies to justify low price and apples to apples. The chassis is the time constraint and why bypassing the bid process for the Hooklift bodies is requested. Kenworth chassis have proven to withstand the elements up at West Central Landfill and whey they are being requested to be purchased. The chassis will be purchased through Sourcewell Contract. The current water truck is a Kenworth chassis and is an older version of what we would like for the Hooklift trucks. We have recently issued PO’s for a replacement fuel truck, which will be on a Kenworth chassis. Also due to an incident, a replacement transfer truck PO was issued to Kenworth as well. Kenworth has been approved by our Fleet department as an approved vendor. They have a local repair facility with parts shop, located in Anderson, CA (Pape Kenworth).

Time is sensitive to this approval to meet the build slots Kenworth is currently saving for us. Staff is confident the product received will service the duties required from this piece of equipment.

Support from Kenworth has met expectations for parts availability and service requests. Another factor for requesting Kenworth chassis.

A staff report will be generated via this approval for the purchase of (2) Kenworth T880 chassis’ with Hooklift bodies. It is estimated both fully equipped trucks will be $600,000.00 combined.

Packet Pg. 176
Attachment: ^Request to Bypass Hooklifts (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following related to the purchase of one 2024 Autocar ACX64 Hook Lift truck for the City of Redding Solid Waste Utility:
(1) Authorize the purchase using Sourcewell contract pricing, with a net delivered cost of $359,600.50 including all applicable taxes and fees; and (2) Authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000.

Fiscal Impact

The previously approved budget for the Solid Waste Utility (Utility) Rolling Stock Plan included $275,000 for the purchase of a Hook Lift truck. Due to significant manufacturing price increases, the current net delivered cost for this unit is $359, 600.50. At the Jan uary 2023 , Solid Waste Disposal Committee (Committee) meeting, an additional $100,000 was approved by the Committee to account for the cost increase. The total available funding for this purchase is $375,000. Utility staff continues to monitor increasing prices and updates the Rolling Stock Plan while seeking ways to reduce acquisition costs. The current balance of the W est Central Landfill Rolling Stock Fund is $3,445,363, which is more than sufficient to proceed with approved purchases.

Alternative Action

The City Council (Council) may choose not to authorize the purchase using Sourcewell contract pricing, and direct staff to use a new competitive bid process . This alternative would significantly delay the procurement of the additional truck and likely result in a higher acquisition cost.

MEETING DATE: March 21, 2023
ITEM NO. 4.11(b)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(b)--Authorize the Purchase of One 2024 Hooklift Truck Using Sourcewell Contract Pricing
Chuck Aukland, Public
Works Director

APPROVED
Packet Pg. 177
Attachment: Previous Staff Report (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Report to Redding City Council March 16, 2023
Re: 4.11(b)--Authorize the Purchase of One 2024 Hooklift Truck Using Sourcewell Contract Pricing Page 2

Background/Analysis

The City of Redding (City) provides staff and equipment to perform daily operations at the Shasta County owned Richard W. Curry West Central Landfill (West Central). Staff relies upon a myriad of vehicles to perform the various functions. The versatility of a Hook Lift style truck makes it a valued addition to the equipment at West Central. A Hook Lift truck is unique in that the design of the truck allows staff to mount various apparatus to accommodate necessary tasks including drop boxes for refuse/recycling, a water tender body, a dump bed for sand and gravel , and a flat-bed for hauling large items. The available apparatus of interest to the Utility are drop boxes, flat -bed for use of hauling h ay bales and piping, and water tender body for dust suppression efforts. The hook lift style truck compared to the current roll off style will improve efficiency and versatility. The angle of approach to service boxes is broadened with the fixed hook style and the dump angle is increased to help with the unloading process. In addition to the one proposed, the Utility has a Hook Lift style truck on order for use at the City of Redding Transfer and Recycling Facility.

The Sourcewell contract was competitivel y bid. In addition to being an industry standard, using the Sourcewell contract to purchase equipment saves significant staff time needed to prepare bid specifications and solicit individual quotations from vendors. The City also receives a significant price discount due to economies of scale realized through the volume of purchases on a multi - agency cooperative contract.

Environmental Review

This is not a project as defined under the California Environmental Quality Act (CEQA), and no further action is required.

Council Priority/City Manager Goals

• This agenda item is a routine operational item.

Attachments
^Quote

APPROVED
Packet Pg. 178
Attachment: Previous Staff Report (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility)

Autocar Sourcewell Quote
Customer Name:

City of Redding
Quote #: Q0047418
Part #:

ACX
Model: ACX64
Base Chassis Type: Diesel
Engine: X12 - 380 HP
Transmission: 4500
Front Axle: 20,000 lb
Rear Axle: 40,000 lb
MSRP:

$ 298,403.00
Sourcewell Member Discount: 20% $ (59,680.60)
Freight: $ 2,550.00
Warranties: $ 2,434.00
$
Locally Sourced Options:

Galbreath Hooklift Body
Arata Equipment local options,
Freight, training, PDI
$ 65,856.00
$ 15,500.00

Additional Local Options
Engine Mounted Shutoff
Detail (Wash)
Fuel
Flooring

$ 10,110.6

Unit Total Price:

$ 335,173.00
Quantity 1 $ 335,173.00
Sales tax 7.25%

$ 24,300.04

Fees – Doc, registration and tire tax:

$ 127.50

Total 1 $ 359,600.50

Millard Williamson

Millard Williamson
Autocar Trucks
Director of Sales Operations
4680 Pinson Valley Parkway
Birmingham, AL 35215
Direct: 205.613.1081
APPROVED Packet Pg. 179
Attachment: Previous Staff Report (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Cell: 205.336.7888
Main: 765.489.5499

APPROVED
Packet Pg. 180
Attachment: Previous Staff Report (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 181
Attachment: Rolling Stock Request-2 Hooklift Truck Chassis (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 182
Attachment: Rolling Stock Request-2 Hooklift Truck Chassis (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 183
Attachment: Rolling Stock Request-2 Hooklift Truck Chassis (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 184
Attachment: Rolling Stock Request-2 Hooklift Truck Chassis (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 185
Attachment: Rolling Stock Request-2 Hooklift Truck Chassis (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 186
Attachment: Rolling Stock Request-2 Hooklift Truck Chassis (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 187
Attachment: Rolling Stock Request-2 Hooklift Truck Bodies (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 188
Attachment: Rolling Stock Request-2 Hooklift Truck Bodies (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 189
Attachment: Rolling Stock Request-2 Hooklift Truck Bodies (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 190
Attachment: Rolling Stock Request-2 Hooklift Truck Bodies (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 191
Attachment: Rolling Stock Request-2 Hooklift Truck Bodies (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 192
Attachment: Rolling Stock Request-2 Hooklift Truck Bodies (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 193
Attachment: Rolling Stock Request-2 Hooklift Truck Bodies (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Packet Pg. 194
Attachment: Rolling Stock Request-2 Hooklift Truck Bodies (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility)

REPORT TO SOLID WASTE DISPOSAL COMMITTEE

Recommendation

Approve the attached proposed budget for Fiscal Year 2023-24 in the amount of $7,709,220 and adopt the appropriate tipping fees. Total spending for Fiscal Year 2023-24 is projected to be $8,382,820.

Fiscal Impact

The proposed Richard W. Curry West Central Landfill (Landfill) budget for Fiscal Year 2023-24 is based upon estimated operating costs and the tonnage of waste received. Total spending for Fiscal Year 2023 -24 is projected to be $8,383,810, which exceeds projected revenue by $673,600 due to equipment purchase s that utilize funds from the Equipment Replacement Fund and rate per ton rounding reduction of $10.

Entity Tons
Proposed Tipping Fee
Per Ton Revenue Budget
Tipping Fee Per Ton Using the
Rate Stabilization Fund
City of Redding 98,000 $46.73 $4,579,540 $43.50
Shasta County 58,000 $53.96 $3,129,680 $48.50
Total 156,000 $7,709,220

The tipping fees as shown in the last column are the proposed fees using fund transfers from the Rate Stabilization Fund.

For Fiscal Year 2023 -24, the Ci ty of Redding (City) tipping fee will be reduced $3.23 from $46.73 to $43.50, requiring a projected transfer of $316,540 from the Rate Stabilization Fund.

The City’s Rate Stabilization fund balance as of June 30, 2022 is $1,282,308. The Shasta County (County) tipping fee will be reduced $5.46 from $53.96 to $48.50, requiring a projected transfer of $316,680 from the Rate Stabilization Fund. The County’s Rate Stabilization fund balance as of June 30, 2022 is $1,222,777.

The attached tables show the unbun dled tipping fees for both the City and County, as well as a 10-year history.

MEETING DATE: June 15, 2023
ITEM NO. 5(c)
FROM:

***APPROVED BY***

[email protected]

SUBJECT: 5(c)--Approve Fiscal Year 2023 -24 Budget and Ten -Year Financial Plan and Adopt Tipping Fees
Chuck Aukland, Public
Works Director
Packet Pg. 195
Attachment: SW Disposal Mtg 061523 (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Report to Solid Waste Disposal Committee June 12, 2023 Re: 5(c)--Approve Fiscal Year 2023-24 Budget and Ten-Year Financial Plan and Adopt Tipping Fees Page 2

Alternative Action

Alternatives are as follows:

1. Modify the recommended transfer amounts from the Rate Stabilization Funds and reduce or increase the per ton tipping fees accordingly.

2. Provide direction to staff regarding increases/decreases to the proposed budget.

Background/Analysis

Each June, the Committee meets to review and approve the tipping fees and budget for the West Central Landfill. The tipping fees are determin ed by calculating the projected operating budget divided by the projected tonnages to be delivered to the Landfill and various regulatory fees. The table below is a summary of the elements of the budget and projected revenue related to each element of the tipping fee with an overall tonnage projection of 156,000 tons.

Operating Budget 3,269,760
Closure/Post Closure 936,000
R & I Fund 2,109,120
CA Integrated Waste Management 218,400
Community Education 58,000
Local Enforcement 70,200
Equipment Replacement 686,400
Metropolitan Area Disposal Fee (Hazardous Waste and eWaste) 361,340 Total Budget 7,709,220
Difference in Equipment Fee Collected vs Spending 673,600 Total Spending 8,382,820
Rounding (10)
Total Including Rounding 8,382,810

Operating Budget: The operating budget for Fiscal Year 2023-24 totals $3,269,750, an increase of $ 302,290 from the amended budget of $2, 967,460 for Fiscal Year 2022 -23. Based on a projection of 156,000 tons of waste being delivered to the Landf ill, the operating tipping fee for this Fund will be $20.96 per ton in Fiscal Year 2023 -24, $4.06 per ton more than Fiscal Year 2022-23.

Personnel

Staff is proposing an increase in Personnel of $206,620. Of this increase, $112,482 is for the addition of a second full -time Mechanic position. Currently, there is one Mechanic for servicing, maintaining and repairing the vehicles and equipment at the Landfill . The existing Mechanic position has also been assigned additional duties which include maintaining equipment for gas extraction, pumps, evaporators, and the flare system. With these expanded duties and the addition of new equipment like the shredder and excavator, the workload has significantly increased. The additional Mechanic will primarily perform routine services on heavy equipment, attend to other vehicles as directed and assist with repairs. Adding a second Mechanic would help keep equipment running and maintained, Packet Pg. 196
Attachment: SW Disposal Mtg 061523 (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Report to Solid Waste Disposal Committee June 12, 2023 Re: 5(c)--Approve Fiscal Year 2023-24 Budget and Ten-Year Financial Plan and Adopt Tipping Fees Page 3

reduce outsourcing of work to vendors, and provide coverage for vacation and sickn ess.

The remaining increase of $94,138 is due to adjustments to overtime and cross charges between Solid Waste and Landfill personnel and scheduled changes in salary and benefits due to negotiations between the two bargaining units and the City of Redding.

Operating and Materials
Overall, Operating and Materials increased by $17,320. Of this increase, $59,820 is due to increased projections for Shasta County Administration, Security, Specialized Services, Vehicle Repair/Maintenance, Work Equipment Repair/ Maintenance, Utility Expense, Permit Fees, Travel Expense, Training, and Radios. Accounts projecting a decrease are Vehicle Fuel & Lubricant and Operating Materials & Supplies which amount to a reduction of $42,500.

Other Charges

Other Charges increased $8,350 from $1 51,470 to $159,820, due to an increase in Interdepartmental Charges.

Capital Outlay

Staff is proposing a Capital Outlay budget of $170,000; $50,000 will go towards the purchase of drop boxes to be used in the public dumping area and $120,00 0 will go to the purchase of (10) litter screens to continue to mitigate windblown litter.

The attached table details the proposed changes in the Operating Budget.

Closure/Post-Closure Maintenance Fund: The budget in Fiscal Year 2023 -24 totals $936,000, a decrease of $54,000 from Fiscal Year 2021 -22. The tipping fee for this Fund will remain at $6.00 per ton in Fiscal Year 2023 -24. Further details of the Closure/Post-Closure Maintenance Fund are provided in agenda item 5(b).

Replacement & Improvement Fu nd: The budget in Fiscal Year 2023 -24 totals $2,109,120, which is an increase of $89,520 from Fiscal Year 2022 -23. The tipping fee for this Fund will be increased from $12.24 per ton to $13.52 per ton. Further details of the Replacement and Improvement Fund are provided in agenda item 5(b).

California Integrated Solid Waste Management Fee : This portion of the tipping fee will remain at $1.40 per ton per the state -imposed fee. Based on collecting 156,000 tons, $218,400 will be collected. CalRecyle uses the funds from the Integrated Waste Management Fee to promote waste management programs including solid waste reduction, recycling and reusing waste, composting, environmentally safe transformation, and safe land disposal practices.

Community Education Fund : Shasta County will collect $58,000 based on a projection of 58,000 tons of waste being delivered to the Landfill at a tipping fee of $1 per ton. Redding finances its own education efforts from the City’s solid waste rates.

Packet Pg. 197
Attachment: SW Disposal Mtg 061523 (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Report to Solid Waste Disposal Committee June 12, 2023 Re: 5(c)--Approve Fiscal Year 2023-24 Budget and Ten-Year Financial Plan and Adopt Tipping Fees Page 4

Local Enforcement: This porti on of the tipping fee will remain at $0.45 per ton. Based on a projection of 156,000 tons of waste, $70,200 will be collected in tipping fees. This fee is used to pay for Landfill inspections and enforcement by the County’s Environmental Health Division.

Equipment Replacement Fund : For Fiscal Year 2023 -24, staff is proposing to expend $1,360,000; $850,000 to purchase a bulldozer, $385,000 to purchase a hooklift truck, and $125,000 to purchase a light tower plant.

• The bulldozer that is used for movin g waste and dirt at the face of the Landfill needs replacement. The current unit is a 2012 Caterpillar D6T bulldozer with 11,313 hours. It needs a complete undercarriage replacement with an estimated cost of $65,000. With the replacement of the bulldozer, the current unit would be auctioned avoiding the repair work and down-time for the bulldozer.
• The roll-off truck is used to haul drop boxes of waste from the public dumping area to the face, boxes of cardboard and mixed recycling to the Transfer Station, a nd boxes of metal to Northstate Recycling. The current truck is a 2008 Freightliner M -2112 Roll-Off Truck and needs constant repairs due to its age and usage. The Landfill is switching from roll - off style trucks to hooklift style trucks to allow for more f lexibility with operations for the drop off area. This replacement and swap to a hooklift style truck will ensure a reliable unit is available for operations as there are no rental units available locally if we were to have issues.
• A light ing system is nee ded on the working face for use during early morning and emergency operations . Portable units with batteries and solar charging ability are the preferred system. Staff have identified several options and are evaluating solutions that could also be utilized in the event that daylight saving time changes cease.

Staff is proposing $4.40 per ton (an increase of $0.10) be collected for the Equipment Replacement Fund in Fiscal Year 2023 -24. Based on a projection of 156,000 tons being delivered to the Landfill, $ 686,400 will be collected. The projected available ending Equipment Replacement Fund balance for Fiscal Year 2022 -23 is $1,773,555. Any proceeds from the sale of surplus equipment are deposited into this Fund. In Fiscal Year 2023 -24, $1,360,000 will be expended, $673,600 higher than what will be collected from tipping fees.

Metropolitan Area Disposal Fee : The Committee utilizes a metropolitan area approach to funding the disposal of household hazardous waste and e -waste at the City of Redding’s Household Hazardous Waste Facility, located within the Transfer Station. City of Redding customers pay for the cost of the Household Hazardous Waste Facility through rates, and County customers pay for the cost of the Household Hazardous Waste Facility through tipping fees.

Packet Pg. 198
Attachment: SW Disposal Mtg 061523 (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Report to Solid Waste Disposal Committee June 12, 2023 Re: 5(c)--Approve Fiscal Year 2023-24 Budget and Ten-Year Financial Plan and Adopt Tipping Fees Page 5

The following table shows the annual pro rata share for the County’s tipping fees per ton for household hazardous waste and e-waste:

Program
Approved
Tipping Fee
Element
FY 2022-23
Proposed
Tipping Fee
Element
FY 2023-24
Projected
Tonnage
Proposed
FY 2023-24
Tipping Fee
Element
Revenue
Household
Hazardous Waste $4.47 $5.94 58,000 $344,520
E-waste $0.10 $0.29 58,000 $16,820

Tipping Fees:

To implement the proposed budget, it is necessary to adopt a tipping fee rate schedule to produce the necessary revenue. Tipping fees set the basic rate per ton for large loads. Also attached is the schedule for small loads, where rather than weighing the loads, the gate attendant can use the table to estimate the weights and make applicable charges. A ll weighed loads, weighing less than 2,000 pounds, will be charged a minimum fee of $17.50. Estimated loads will use the fee schedule. The tipping fee for construction/demolition is set at $10.00 higher than the rate for general waste to reflect the extra work required to handle these heavy and bulky materials.

Whenever tonnage exceeds projections or there is a savings in operations, the remaining or additional funds are deposited into a Rate Stabilization Fund. The Rate Stabilization Fund is then used to supplement tipping fees in order to reduce the impact of tipping fee increases.

In Fiscal Year 2023 -24, the City proposes decreasing its tipping fee by $3.23 from $46.73 to $43.50 which would result in a transfer of $316,540 from its Rate Stabilization Fund. Funds in the amount of $204,784 were transferred into the City’s Rate Stabilization Fund as a result of excess tonnage and budget savings in Fiscal Year 2021-22, leaving a balance of $1,282,308 as of June 30, 2022. Staff is projecting that the Cit y will exceed projected tonnage for Fiscal Year 2022-23.

In Fiscal Year 2023 -24, the County proposes decreasing its tipping fee by $5.46 from $53.96 to $48.50 which would result in a transfer of $316,680 from the Rate Stabilization Fund to offset tipping fees. Funds in the amount of $28,799 were transferred into the County’s Rate Stabilization Fund as a result of excess tonnage and budget savings from Fiscal Year 2021 -22, leaving a balance of $1,222,777 as of June 30, 2022. Staff is projecting that the County will not exceed projected tonnage for Fiscal Year 2022-23.

Based on actual tonnages delivered, staff will address excess/shortfall revenue according to the adopted Committee policy.

In summary, the proposed tipping fees for next Fiscal Year, as c ompared to the current rate, are as follows, with the transfers from the Rate Stabilization Fund and/or unrestricted retained earnings. The proposed rates are as follows:

Packet Pg. 199
Attachment: SW Disposal Mtg 061523 (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility) Report to Solid Waste Disposal Committee June 12, 2023 Re: 5(c)--Approve Fiscal Year 2023-24 Budget and Ten-Year Financial Plan and Adopt Tipping Fees Page 6

Agency FY 2022-23 FY 2023-24

Redding $41.00 $43.50

Shasta County $46.00 $48.50

The tipping fees for the Cities of Anderson and Shasta Lake are the same as for the County.

Also, fees for all self -hauled loads, regardless of jurisdiction, are the same as the County’s tipping fees.

Attachments
Richard W. Curry West Central Landfill Operating Budget Comparison Richard W. Curry West Central Landfill Ten-Year Financial Plan for Operating Budget Richard W. Curry West Central Landfill Equipment Replacement Fund Richard W. Curry West Central Landfill Rate Stabilization Fund Richard W. Curry West Central Landfill Gate Fees
Richard W. Curry West Central Landfill Tipping Fee History Richard W. Curry West Central Landfill Tipping Fee Breakdown Packet Pg. 200
Attachment: SW Disposal Mtg 061523 (4.11(b)--Authorize Purchase of Two Hook Lift Trucks for the Solid Waste Utility)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following actions relative to Bid Negotiation No. 5400 , Trinity Street Bikeway Project:
(1) Award to S.T. Rhoades Inc., in the amount of $1,615,736.40; (2) Approve an additional $183,500 to cover the cost of administration and inspection fees; (3) Approve $310,000 for project development costs;
(4) Approve $205,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000; (6) Approve the project design plans, specifications and special provisions; and (7) Find that the Project is categorically exempt from the California Environmental Quality Act per Section 15301 – Existing Facilities and Section 15302 – Replacement or Reconstruction.

Fiscal Impact

The Trinity Street Bikeway Project (Project) is being funded by the Affordable Housing and Sustainable Communities (AHSC) Grant associated with the Downtown Block 7 Project.

Cost Summary
Item Estimated
Project Development Costs $310,000
Construction Contract + Contingency $1,820,736.40
Contract Administration, Inspection, Testing $183,500
Additional City Manager Authority $50,000
Total Project Costs $2,364,236.40
Project Budget $2,709,220

MEETING DATE: October 2, 2023
ITEM NO. 4.11(c)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project Chuck Aukland, Public
Works Director
Packet Pg. 201
Report to Redding City Council September 25, 2023
Re: 4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project Page 2

Project cos t components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action

The City Council (Council) may cho ose not to award the bid for the project and provide staff with alternate direction. If the project is not awarded, there will be a gap within the existing bicycle network between Center Street and Turtle Bay. In addition, AHSC grant funds will not be used and may need to be returned to the state.

Background/Analysis

Attached is a tabulation of bids received and opened on September 12, 2023, for the project. The low bid in the amount of $1,615,736.40 was received from S.T. Rhoades Construction, Inc., of Redding, California. The engineer's estimate was $1,593,538.00. Total project development costs for this project are estimated to be $310,000. Project development costs include engineering, surveying, right-of-way, environmental, consultant services, and permit fees.

The purpose of this project is to provide an east-west bicycle and pedestrian connection thr ough downtown Redding. This project will connect the existing cycle track on Center Street to Sundial Bridge Drive. This project includes the construct ion of a two -way cycle track along Trinity, Continental, and Butte Streets, ADA curb ramps and signage. The project will relocate the traffic signal at the northwest corner of Market and Trinity Streets and will update the signal at this location to accomm odate bicycle traffic. New street lights will be installed along the new cycle track route.

Environmental Review

Staff has determined that the project qualifies as categorically exempt from environmental review under California Environmental Quality Act Guidelines Section 15301 – Existing Facilities and Section 15302 - Replacement or Reconstruction. Class 1 exemptions include the operation, repair and alteration of existing structures and facilities including the installation of bicycle lanes. Class 2 exe mptions consist of replacement or reconstruction where the new structure will be located on the same site and will have substantially the same purpose and capacity. The project will add bicycle facilities within the existing right of way. The facility will have the same purpose and capacity and will result in negligible expansion of use, as new vehicle lanes are not proposed. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetatio n communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment.

Council Priority/City Manager Goals

This agenda item is a routine operational item.

Attachments
^Location Map
^Bid Tabulation
^Notice of Exemption
Plans
Specifications and Special Provisions
Addendum 1
Packet Pg. 202
Packet Pg. 203
Attachment: ^Location Map (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) BID TABULATION FOR:

Trinity Street Bikeway Project
Bid Schedule No.: 5400

ENGINEER'S EST
9/12/2023 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Prepare Water Pollution Control LS 1 $10,000.00 $10,000.00 $900.00 $900.00 $2,000.00 $2,000.00 2 Water Polution Control LS 1 $35,000.00 $35,000.00 $5,000.00 $5,000.00 $7,500.00 $7,500.00 3 Traffic Control LS 1 $100,000.00 $100,000.00 $300,000.00 $300,000.00 $95,000.00 $95,000.00 4 Project Funding Sign LS 1 $3,000.00 $3,000.00 $1,995.00 $1,995.00 $1,500.00 $1,500.00 5 Construction Area Signs EA 42 $650.00 $27,300.00 $262.00 $11,004.00 $500.00 $21,000.00 6 (F) Excavation (Unclassified) CY 185 $100.00 $18,500.00 $100.00 $18,500.00 $220.00 $40,700.00 7 Cold Mill AC SY 2105 $12.00 $25,260.00 $7.00 $14,735.00 $20.00 $42,100.00 8 Microsurface (Type II) SY 33295 $5.00 $166,475.00 $3.65 $121,526.75 $5.00 $166,475.00 9 Asphalt Concrete TON 355 $250.00 $88,750.00 $225.00 $79,875.00 $400.00 $142,000.00 10 Aggregate Base CY 155 $100.00 $15,500.00 $165.00 $25,575.00 $350.00 $54,250.00 11 Cross Gutter SF 520 $75.00 $39,000.00 $80.00 $41,600.00 $45.00 $23,400.00 12 Curb and Gutter LF 135 $150.00 $20,250.00 $140.00 $18,900.00 $80.00 $10,800.00 13 Concrete Curb Ramp SF 665 $50.00 $33,250.00 $60.00 $39,900.00 $38.00 $25,270.00 14 Sidewalk (4" PCC) SF 655 $25.00 $16,375.00 $35.00 $22,925.00 $30.00 $19,650.00 15 Replace Manhole Frame and Cover (SD) EA 5 $200.00 $1,000.00 $1,750.00 $8,750.00 $2,000.00 $10,000.00 16 Replace Manhole Frame and Cover (SS) EA 5 $200.00 $1,000.00 $1,750.00 $8,750.00 $2,000.00 $10,000.00 17 Remove Pavement Marking SF 2215 $5.00 $11,075.00 $8.00 $17,720.00 $9.40 $20,821.00 18 Remove Traffic Stripe (Thermoplastic) LF 17252 $1.00 $17,252.00 $1.20 $20,702.40 $1.70 $29,328.40 19 Pavement Marking (Thermoplastic) SF 7100 $9.00 $63,900.00 $13.00 $92,300.00 $15.00 $106,500.00 20 Pavement Marking (Green Bike) SF 5000 $17.00 $85,000.00 $29.00 $145,000.00 $34.00 $170,000.00 21 Traffic Stripe (4" Thermoplastic) LF 305 $2.00 $610.00 $10.00 $3,050.00 $12.00 $3,660.00 22 Traffic Stripe (6" Thermoplastic) LF 28800 $2.00 $57,600.00 $1.85 $53,280.00 $2.20 $63,360.00 23 Traffic Stripe (8" Thermoplastic) LF 815 $3.00 $2,445.00 $3.55 $2,893.25 $3.75 $3,056.25 24 Pavement Marker EA 1043 $7.00 $7,301.00 $10.00 $10,430.00 $11.00 $11,473.00 25 Install Sign EA 12 $600.00 $7,200.00 $600.00 $7,200.00 $650.00 $7,800.00 26 Remove Sign EA 15 $225.00 $3,375.00 $85.00 $1,275.00 $200.00 $3,000.00 27 Marker Post EA 280 $150.00 $42,000.00 $285.00 $79,800.00 $45.00 $12,600.00 28 Traffic Signal Modifications LS 1 $400,000.00 $400,000.00 $165,000.00 $165,000.00 $400,000.00 $400,000.00 29 Street Light (Standard & LED Luminaire) EA 12 $8,000.00 $96,000.00 $7,500.00 $90,000.00 $10,000.00 $120,000.00 30 Pullbox (2E) EA 10 $1,500.00 $15,000.00 $1,100.00 $11,000.00 $1,200.00 $12,000.00 31 Pullbox (3E) EA 3 $2,000.00 $6,000.00 $2,000.00 $6,000.00 $1,500.00 $4,500.00 32 Conduit (2" PVC) LF 2282 $50.00 $114,100.00 $65.00 $148,330.00 $80.00 $182,560.00 33 Conduit (4" PVC) LF 327 $100.00 $32,700.00 $80.00 $26,160.00 $120.00 $39,240.00 34 Conductor (#6) LF 2610 $12.00 $31,320.00 $6.00 $15,660.00 $3.00 $7,830.00 TOTAL - CONTRACT ITEMS $1,593,538.00 $1,615,736.40 $1,869,373.65 Shaded areas indicate corrections made in accordance with the special provisions.

S.T. Rhoades Construction Inc. Cal Electro Inc.

Attachment: ^Bid Tabulation (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) BID TABULATION FOR:

Trinity Street Bikeway Project
Bid Schedule No.: 5400
9/12/2023

ITEM DESCRIPTION UNIT QTY
1 Prepare Water Pollution Control LS 1
2 Water Polution Control LS 1
3 Traffic Control LS 1
4 Project Funding Sign LS 1
5 Construction Area Signs EA 42
6 (F) Excavation (Unclassified) CY 185
7 Cold Mill AC SY 2105
8 Microsurface (Type II) SY 33295
9 Asphalt Concrete TON 355
10 Aggregate Base CY 155
11 Cross Gutter SF 520
12 Curb and Gutter LF 135
13 Concrete Curb Ramp SF 665
14 Sidewalk (4" PCC) SF 655
15 Replace Manhole Frame and Cover (SD) EA 5
16 Replace Manhole Frame and Cover (SS) EA 5
17 Remove Pavement Marking SF 2215
18 Remove Traffic Stripe (Thermoplastic) LF 17252
19 Pavement Marking (Thermoplastic) SF 7100
20 Pavement Marking (Green Bike) SF 5000
21 Traffic Stripe (4" Thermoplastic) LF 305
22 Traffic Stripe (6" Thermoplastic) LF 28800
23 Traffic Stripe (8" Thermoplastic) LF 815
24 Pavement Marker EA 1043
25 Install Sign EA 12
26 Remove Sign EA 15
27 Marker Post EA 280
28 Traffic Signal Modifications LS 1
29 Street Light (Standard & LED Luminaire) EA 12
30 Pullbox (2E) EA 10
31 Pullbox (3E) EA 3
32 Conduit (2" PVC) LF 2282
33 Conduit (4" PVC) LF 327
34 Conductor (#6) LF 2610

TOTAL - CONTRACT ITEMS
Shaded areas indicate corrections made in accordance w
Average

UNIT UNIT

PRICE TOTAL PRICE
$3,000.00 $3,000.00 $1,966.67
$27,250.00 $27,250.00 $13,250.00
$103,000.00 $103,000.00 $166,000.00
$2,800.00 $2,800.00 $2,098.33
$325.00 $13,650.00 $362.33
$255.00 $47,175.00 $191.67
$12.00 $25,260.00 $13.00
$7.00 $233,065.00 $5.22
$318.00 $112,890.00 $314.33
$489.00 $75,795.00 $334.67
$73.00 $37,960.00 $66.00
$205.00 $27,675.00 $141.67
$35.00 $23,275.00 $44.33
$28.00 $18,340.00 $31.00
$2,000.00 $10,000.00 $1,916.67
$2,000.00 $10,000.00 $1,916.67
$10.90 $24,143.50 $9.43
$1.80 $31,053.60 $1.57
$16.65 $118,215.00 $14.88
$35.75 $178,750.00 $32.92
$16.50 $5,032.50 $12.83
$2.40 $69,120.00 $2.15
$7.60 $6,194.00 $4.97
$12.40 $12,933.20 $11.13
$1,100.00 $13,200.00 $783.33
$250.00 $3,750.00 $178.33
$735.00 $205,800.00 $355.00
$203,000.00 $203,000.00 $256,000.00
$7,000.00 $84,000.00 $8,166.67
$1,500.00 $15,000.00 $1,266.67
$2,000.00 $6,000.00 $1,833.33
$60.00 $136,920.00 $68.33
$85.00 $27,795.00 $95.00
$6.30 $16,443.00 $5.10
$1,928,484.80 $1,804,531.62
SnL Group Inc.

Attachment: ^Bid Tabulation (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) Packet Pg. 206
Attachment: ^Notice of Exemption (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project)

EUREKA WAYPINE STBUTTE STSEQUOIA ST
CENTER STPRINCE STSHASTA STGILBERT STMARKET STCONTINENTAL STCALIFORNIA STEAST STLIBERTY STCONTINENTAL STHWY 44SUNDIAL BRIDGE DR

TRINITY ST
CITY OF REDDINGPROJECT PLANS FOR THE CONSTRUCTION OFJOB NO 8687PROJECT LOCATIONVICINITY MAPA-32883

TRINITY STREET BIKEWAY PROJECT

REDUCEDPLANSCITY OF REDDINGTITLEPUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTLOCATIONPROJECT SHEET INDEXSHEET NO.SHEET TITLEDRAWING NO.1TITLEA-328832DATAA-328843NOTES AND QUANTITIESA-328854CONTROLA-328865KEY MAPA-328876TYPICAL SECTIONSA-328887 THRU 12PAVEMENT DELINEATION AND SIGNSA-32889 THRUA-3289413PAVEMENT DELINEATION QUANTITIESA-3289514PAVEMENT DELINEATION DETAILSA-3289615 THRU 16CONSTRUCTION DETAILSA-32897 THRUA-3289817TRAFFIC SIGNAL NOTESA-3289918 THRU 19TRAFFIC SIGNAL PLANA-32900 THRUA-3290120TRAFFIC SIGNAL SCHEDULES AND DETAILSA-3290221CONSTRUCTION SIGNSA-3290322 THRU 26REU PLANSA-32904 THRUA-32908BID NEGOTIATION NO 5400 Packet Pg. 207
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32884

ABBREVIATIONS

CITY OF REDDINGDATAPUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECT

LEGEND(DO NOT DISTURB)

REDUCEDPLANS
Packet Pg. 208
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32885
GENERAL NOTESSUMMARY OF QUANTITIESITEMQUANTITYUNITCITY OF REDDINGNOTES AND QUANTITIESPUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTCITY OF REDDING CONSTRUCTION STANDARDSCALTRANS STANDARD PLANS 2022ITEMPAGEDETAIL

REDUCEDPLANS
Packet Pg. 209
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project)

EUREKA WAYPINE STBUTTE STSEQUOIA ST
CENTER STPRINCE STSHASTA STGILBERT STMARKET STCONTINENTAL STCALIFORNIA STEAST STLIBERTY STCONTINENTAL STHWY 44SUNDIAL BRIDGE DR

TRINITY ST
A-32886CITY OF REDDINGCONTROLPUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS CONTROL POINT TABLECP No.NorthingEastingPoint ElevationDescription6012097108.106456523.92506.18COR WASHER6092097148.826456097.53491.33COR WASHER6102097208.426455518.05500.26COR WASHER6112096960.036454943.39509.37COR WASHER6122096918.856454584.71522.356202097625.846454287.49528.106212098034.326454155.23543.13COR WASHER6222098459.236454046.30545.23COR WASHER6232098352.266453870.34543.93COR WASHER6242098244.326453527.30542.95COR WASHER6252098156.006453248.89548.72COR WASHER6262098134.106453006.34558.22COR WASHER6282097874.086452213.72565.71COR WASHERCP 628CP 626CP 625CP 624CP 623CP 622CP 621CP 620CP 612CP 611CP 610CP 609CP 601COR CAP ON REBARCOR WASHER Packet Pg. 210
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project)

EUREKA WAYPINE STBUTTE STSEQUOIA ST
CENTER STPRINCE STSHASTA STGILBERT STMARKET STCONTINENTAL STCALIFORNIA STEAST STLIBERTY STCONTINENTAL STHWY 44SUNDIAL BRIDGE DR TRINITY STA-32887CITY OF REDDINGKEY MAPPUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS SHEET 7SHEET 8SHEET 9SHEET 10SHEET 11SHEET 12
Packet Pg. 211
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32888CITY OF REDDINGTYPICAL SECTIONSPUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS

CONTINENTAL STREETBUTTE STREETCONTINENTAL STREETBUTTE STREETTRINITY STREETTRINITY STREETTRINITY STREET Packet Pg. 212
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32889CITY OF REDDINGPAVEMENT DELINEATION AND SIGNS 1PUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS

CENTER STTRINITY ST
MATCHLINE 'T' 15+50
MARKET STTRINITY STMATCHLINE 'T' 21+00
MATCHLINE 'T' 15+50

CALIFORNIA ST
'T' LINE'T' LINE
'T' LINE'T' LINED215D115
Packet Pg. 213
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32890CITY OF REDDINGPAVEMENT DELINEATION AND SIGNS 2PUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANSEAST STTRINITY ST MATCHLINE 'T' 27+00

LIBERTY STTRINITY ST
MATCHLINE 'T' 32+50
MATCHLINE 'T' 27+00GILBERT STPINE STPINE STMATCHLINE 'T' 21+00

EAST STLIBERTY ST
'T' LINE'T' LINE
'T' LINE'T' LINED315
Packet Pg. 214
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32891CITY OF REDDINGPAVEMENT DELINEATION AND SIGNS 3PUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS

CONTINENTAL ST
MATCHLINE 'T' 38+00
TRINITY STMATCHLINE 'T' 32+50
EUREKA WAYCONTINENTAL STMATCHLINE 'T' 44+00
MATCHLINE 'T' 38+00

SHASTA ST
'T' LINE
'T' LINE
'T' LINE'T' LINE
Packet Pg. 215
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project)

ONLYBUSONLYBUS
A-32892CITY OF REDDINGPAVEMENT DELINEATION AND SIGNS 4PUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS CONTINENTAL STMATCHLINE 'T' 50+00BUTTE STMATCHLINE 'T' 56+00 MATCHLINE 'T' 50+00MATCHLINE 'T' 44+00

BUTTE ST
'T' LINE'T' LINE
'T' LINE'T' LINE
D516
Packet Pg. 216
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32893CITY OF REDDINGPAVEMENT DELINEATION AND SIGNS 5PUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANSMATCHLINE 'T' 67+00 MATCHLINE 'T' 61+50BUTTE ST
MATCHLINE 'T' 61+50
MATCHLINE 'T' 56+00BUTTE ST

SEQUOIA ST'T' LINE
'T' LINE
'T' LINE
'T' LINE
Packet Pg. 217
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32894CITY OF REDDINGPAVEMENT DELINEATION AND SIGNS 6PUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS MATCHLINE 'T' 67+00BUTTE STSUNDIAL BRIDGE DR
'T' LINE
'T' LINE
Packet Pg. 218
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32895CITY OF REDDINGPAVEMENT DELINEATION QUANTITIESPUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS THERMOPLASTIC TRAFFIC STRIPETHERMOPLASTIC PAVEMENTMARKINGPAVEMENT MARKERSSTRIPING NOTES:LEGEND FOR STRIPING SIGN PLACEMENT ABBREVIATIONSSIGN LABELINGCALTRANS CODED11-1R81 (CA)R81A (CA)R81B (CA)R9-6R24R32CRABAW16-5PR61-7R61-5BIKE BUFFER FOR ON-STREET PARKING (TYP)R1-1 Packet Pg. 219
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32896CITY OF REDDINGPAVEMENT DELINEATION DETAILSPUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS

PARALLEL PARKING LINES

BIKE LANE DETECTOR SYMBOLBIKE LANE ARROWLARGE BIKE LANESYMBOLUSE FOR BIKE LANESSIX OR MORE FEET WIDE

BUFFERED CYCLE TRACKABDRIVEWAY CYCLE TRACK AREACYCLE TRACK STRIPINGYIELD TRIANGLESCYCLE TRACK GUIDE LINECYCLE TRACK TREATMENT DETAILSHIGH VISIBILITY PEDESTRIAN CROSSING AT CYCLE TRACKHIGH VISIBILITY CYCLE TRACK CROSSING (GREEN)MODIFIED BIKE LANE ARROWFLEXBOLLARD WITH SIGN POST DETAILSTOPCYCLE TRACKENDPEDSYIELDTO Packet Pg. 220
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32897CITY OF REDDINGCONSTRUCTION DETAIL 1PUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS TRINITY STPINE STDETAIL 3CONSTRUCTION NOTESLEGENDDETAIL 1DETAIL 2MARKET STTRINITY STTRINITY ST Packet Pg. 221
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) A-32898CITY OF REDDINGCONSTRUCTION DETAIL 2PUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS

CONTINENTAL STTRINITY ST
EUREKA WAY'T' LINEDETAIL 4LEGENDDETAIL 5CONSTRUCTION NOTESCONTINENTAL ST Packet Pg. 222
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) E-1 CITY OF REDDING

TRAFFIC SIGNAL NOTESPUBLIC WORKS DEPARTMENT

,,

,
·
·

TRINITY STREET BIKEWAYPROJECT
Packet Pg. 223
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) E-2 CITY OF REDDING

TRAFFIC SIGNAL PLANPUBLIC WORKS DEPARTMENT
S MARKET STREETSR 273/299

TRINITY STREET TRINITY STREET

TRINITY STREET BIKEWAYPROJECT

ALLEY ALLEY
ALLEY

REMOVING SIGNAL AND LIGHTINGMARKET ST AND TRINITY ST(EXISTING) Packet Pg. 224
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) E-3 CITY OF REDDING

TRAFFIC SIGNAL PLANPUBLIC WORKS DEPARTMENT
S MARKET STREETSR 273/299

TRINITY STREET TRINITY STREET

TRINITY STREET BIKEWAYPROJECT

ALLEY ALLEY
ALLEY

MODIFY SIGNAL AND LIGHTINGMARKET ST AND TRINITY ST
13'
8'
30"
Packet Pg. 225
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) E-4CITY OF REDDINGTRAFFIC SIGNAL SCHEDULES AND DETAILS PUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTMODIFY SIGNAL AND LIGHTINGMARKET ST AND TRINITY ST Packet Pg. 226
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project)

EUREKA WAYPINE STBUTTE STSEQUOIA ST
CENTER STPRINCE STSHASTA STGILBERT STMARKET STCONTINENTAL STCALIFORNIA STEAST STLIBERTY STCONTINENTAL STHWY 44SUNDIAL BRIDGE DRPARK MARINA DR

TRINITY ST
A-32903PROJECT FUNDING SIGNCONSTRUCTION AREA SIGNS (STATIONARY MOUNTED)TRINITY STREET BIKEWAYPROJECTTHIS PROJECT HAS BEEN MADEPOSSIBLE BY FINANCING FROM:

CITY OF REDDINGCONSTRUCTION SIGNSPUBLIC WORKS DEPARTMENTTRINITY STREET BIKEWAYPROJECTREDUCEDPLANS

CALIFORNIA CLIMATEINVESTMENTS
Packet Pg. 227
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) .---------------------------·--------------------------------------------------------------------------------------------------. ◄
H:\Servioo Plannlog\ 1. Planning Projects\3. In Design Const Projects Applications submitted\2023\23--062 Trinity St Bikeway ligh ting\23-062 Trinity St Bikeway Lighting.dwg

REVISIONS
MARK DATE DESCRIPTION VERIFY SCALE s, CK"O APPR

BAR IS ONE INCH ON
ORIGINAL DRAWING.
0 1 "

IF NOT ONE INCH ON
THIS SHEET. ADJUST

SCALES ACCORDINGLY
SYMBOL
350
/16
+G
■ SIZE INDICATED
■
---
(j.
~
fil
~
[0J

SYMBOL LEGEND

DESCRIPTIO N
4" CONDUff (SECONDARY)
2" CONDUff (SECONDARY)
2-/1350 + 1-#4/0
USE-2/RHW-2 AL
2-/16 + 1-/16 GN GROUND
USE-2/RHW-2 AL
1- #6 GN GROUNDING CONDUCTOR
USE-2/RHW-2 AL
SPLICE BOX (3E/ 4E/5E}
SPLICE BOX {2E}
LED COBRA-HEAD STREET LIGHT, 25'
STANDARD, W/LUMEN PACKAGE S10

EXISTING POLE, W/ RISER

REPLACEMENT POLE, W/ RISER

WORK LOCATION IDENTIFIER
EXISTING 3- PADMOUNT TRANSFORMER
EXISTING 1 - PADMOUNT TRANSFORMER
0/~ / ' / ' EXISTING STANDARD STREET LIGHT OR

POLE MOUNTED STREET LIGHT
DESIGN BY R. SHAEFFER
DRAWN BY R. SHAEFFER C
CHECKED BY C,. {!')_.,....,...,
CIRCUIT MAP C-1 4
ATLAS NO H- 28, J-29

SCALE DATE
AS NOTED 05/11/23
o-{)TL
/ '
Ll]
[l]
l3X51
6 --------=---
~

EXISTING STREET LIGHT ON

TRAFFIC SIGNAL
EXISTING 3E BOX
EXISTING 2E BOX
EXISTING 3X5 BOX
EXISTING 1- POLE-MOUNT

TRANSFORMER

EXISTING SERVICE LATERAL

EXISTING POLE
~u APPRVEDBY:

ELECTRIC MANAGER -

ENGINEERING

PUBLIC WORKS

CONSTRUCTION

STANDARDS
520.80, 521, 522, 526,
620, 622
520.80, 521, 522, 526,
620, 622
510
510
510
512, 524, 525
512, 524, 525
512, 554, 555, 556, 560,
580
547
547
GENERAL NOTES:

1. DETAILED CONSTRUCTION REQUIREMENTS FOR WORK SHOWN ON

THESE DRAWINGS ARE DESCRIBED IN THE CITY OF REDDING PUBLIC WORKS CONSTRUCTION STANDARDS BOOK. STANDARDS REFERENCED

IN THE LEGEND OR LISTED ELSEWHERE ON THESE DRAWINGS SHALL

BE FOLLOWED WHEN PERFORMING WORK SHOWN ON THESE
DRAWINGS. STANDARDS ARE AVAILABLE ON-LINE OR AT THE PUBLIC WORKS DEPARTMENT, CrrY OF REDDING, 777 CYPRESS AVE.,
REDDING, CA.

2. ALL SUB-GRADE WORK SHALL BE INSPECTED BY REU PRIOR TO COVER/BACKFILL. CALL THE REU INSPECTOR, CELL: 530- 510-6746 TO SCHEDULE AN INSPECTION. SCHEDULE INSPECTIONS AT LEAST 48 HOURS PRIOR TO DESIRED BACKFIWNG.

3. ffEMS AND TEXT SHOWN BOLD ON THESE DRAWINGS REPRESENT

WORK GOVERNED BY THE ELECTRIC UTILITY THAT IS PART OF THIS PROJECT. rrEMS AND TEXT SHOWN THIN OR SCREENED REPRESENT EXISTING rrEMS OR PROJECT WORK THAT IS NOT COVERED BY THE ELECTRIC UTILITY DESIGN. BOLD TEXT ASSOCIATED WITH ITEMS

SHOWN THIN OR SCREENED REPRESENT WORK TO BE PERFORMED
ON THOSE ITEMS AS PART OF THIS PROJECT. REFER TO THE
"DIVISION OF WORK RESPONSIBILITIES" SECTION ON THIS SHEET AND WORK LOCATION DESCRIPTIONS FOR ADDITIONAL INFORMATION.

4. THIS DRAWING IS SCHEMATIC IN NATURE. EXACT DIMENSIONS OR

LOCATIONS OF ITEMS OR EQUIPMENT ARE NOT SHOWN UNLESS
SPECIFICALLY DIMENSIONED OR NOTED. TRrnCH REQUIREMENTS, CONDUIT SPACING, CLEARANCES, ETC. SHALL BE AS DESCRIBED IN

THE PUBLIC WORKS CONSTRUCTION STANDARDS REFERENCED IN THE SYMBOL LEGEND ON THIS SHEET.

DIVISION OF WORK RESPONSIBILITIES :

CUSTOMER TO FURNISH AND INSTALL:
• ALL 4" CONDUff
• ALL SECONDARY CONDUCTORS (POLE MOUNTED EXCLUDED)
• ALL SECONDARY BOXES; 2E,3E,4E etc.
• ALL 2• CONDUff
• ALL STREET LIGHTS (POLE MOUNTED EXCLUDED)
• ALL STREET LIGHT CONDUCTORS {POLE MOUNTED EXCLUDED)
REU TO FURNISH AND INSTALL:
• ALL SECONDARY CONDUCTOR SPLICES
• ALL POLE MOUNTED STREET LIGHTS
-

1. 2.

3. 4,

5. 6.

7. 8.

9. 10.
i 1.

12. 13.

14. 15.

16. 17.

18. 19.

20. 21.

22. 23.

24. 25.

26. 27.

PAGE
REDDING ELECTRIC UTILITY 501 00
CONSTRUCTION REQUIREMENTS APPLICABLE FOR ALL TYPES OF SERVICE '---'-·-'--'-· -•-'-·-· ---1 {i.e., Residential, Commercial, and Industrial)
The Developer/Customer shall perlorm all trenching and backfill per City of Redding Public Works Ccnstruction Standards pages 507,521, and 620 through 624.20.

The Developer/Customer shall furnish and install (unless otherwise shown) all conduits for services, secondary and 4" primary conduits. Below grade conduits shall meet the requirements of Standard 521. For new primary express feeders, REU will normally furnish any required 6" conduit~ {excluding secondary or service) for the Developer's/Customer's installation. The Developer/Customer shall be required to transport the 6" conduit to the job site from the REU storage location, The customer/developer shall be responsible for 6" conduit required for relocat(ons and undergrounding of existing REU facilities.

Bell ends shall be placed on all conduit terminations. Bell ends shall be of the same type material as conduit to which they are attached (i.e., D.B., Sch. 40, Sch. 80).

All conduits installed by the Developer/Customer shall be cleaned by using brushes and/or swabs.

All 4" conduit runs. less than 600' long without conductors shall have a minimum 1250Ib poJyester MULETAPE®, or equal (especially designed for that purpose) pull line provided and Installed by the customer/developer. All 6" conduit and 4" conduit runs greater than 600' without conductors shall have a minimum 2500Ib polyester MU LET APE® or equal pull line provided and installed by customer/developer.

Conduit system is for future use as well as initial cable installation; therefore, Developer/Customer shall use all care required during pulling cable to insure that conduit is not damaged.

All conduit sweeps shall be PVC Schedule 40. All conduit riser bends shall be PVC Schedule 80, or equal, per Standard. 547.

Conduit sweeps or bends sh.all not be cut or otherwise modified. All joints shall be glued per manufacturer1s specification and provide a water tight ftt.

Developer/Customer shall furnish and install all low voltage (0-600V) cable. Cable shall be XLPE insulated, NEC type "U.S.E.-2" Aluminum per Standard 510, unless otherwise specified.

Developer/Customer shall coil 3' of cable in each splice enclosure with ends protected by plastic caps taped secure to the cable.

All cable will be spliced by REU except at the service entrance (note Item 16 beiow).

The Developer/Customer shall furnish and install all substructures, 3' x 5' boxes and smaller. REU will normally -furnish for the Developer/Customers installation any required boxes larger than 3' x 5'.

Conduit runs shaU be limited to not more than 3-90° bends, or a combination of anglos with not more than 270" (leflection throughout the conduit run unless shown otherwise on REU approved plans.

All conduit and wire sizing will be by the Electric Utility Engineering staff.

There shall be no splices in low voltage (600V) wire except in REU approved splice enclosuros.

All new panels over 200 amp rating shall be served by an underground service (City ordinance).

Developer/Customer shall furnish, insl;!II, own and maintain conduit 2 feet from his outer builcling line to his terminating facility.

All service conductors shall be terminated by the Developer/Customer at his service entrance panel. All terminations will be by 2-hole NEMA pad compression lugs except ior 200 amp and smaller residential panels. Service conductors larger than 4/0 must use .2~ hole NEMA pad compression lugs. All connections will be properly torqued and installed to manufacturer's specifications. Approved corrosion inhibitor will be applied on wire ends at all connections.

Replacement or enlargement of low voltage wire and condutt due to relocation or increased load shall be the responsibility of the Developer/Customer.

REU will determine all points of service. Service points normally shall provide minimum cable lengths and provide accessibility for operations and maintenance.

The neutral conductor of low voltage (600V) tri-plex cable shall be insulated with a yellow pigmented XLP compound for easy .identification. Single conductor cable used as neutral without yellow marking (pigmented) shall be identified at each splicing point by approve d white electrical tape.

The Developer/Customer shall provide all necessary easements for electric supply facil"ies as required by REU.

Developer/Customer shall be responsible to locate and properly place electric utility facilities within utUity easements and public right of way.

Developer/Customer shall furnish and install street light base, conduit, standard, arm, luminaire, and conductor per Standards 554, 555, and 556.
lt is the responsibility of the Deve loper/Customer to set all primary boxes- so "that the box lid is at the same elevation as the lowest final elevation of the adjacent sidewalk, top of curb or pavement edge (existing, proposed, or future). All secondary boxes will be set at the same elevation and slope of the adjacent sidewalk, curb or pavement.

All conduit and substructures to be used by REU must be inspected prior to backfilling. Failure to obtain an inspection will require the installer to expose any or all of the buried facilities for an lnspecilon. Call 224-4390, 48 hrs prior to backfilling, to schedule an inspection by the Electric Utility lnsp!l\>tor.

All utility padmount transformers and switchgear equipment shall be located within 8' of a paved driveable access.

Groundwater/stormwater intrusion and migration in any trench is the responsibility of the customer and/or his trenching agent for the life of facilities placed in the trench.

Electric meter service panels must meet Electric Utility Service Equipment Requirements Committee (EUSERC) standards accepted by REU.

CHANGED CONSTRUCTION STANDARD REFERENCES TO PUBLIC WORKS STANDARDS SHEET 1 OF 1

ELECTRIC CONSTRUCTION STANDARD

ELECTRIC SERVICE CONSTRUCTION REQUIREMENTS
Redding Electric Utility DES/REV
RO/JCR
I DATE AS~•NTDIRECTOR, DISTRIBUTION I REVISED rt DWG. NO.

I 02/01/87 - 7, I// /?A.' II, I 03/27/18 /lll\. CS0102
(REU USE ONL YI

REU POLE DATA
Remaing Reason
Pole No. Location Ht. Class Strength (Comp, Const.
(%) Non-Comp, Deadlin e
New)
Comments
H28165 1025 CONTINENTAL ST. 45 2 65 COMP 07/13/23
H28181 1055 CONTINENTAL ST. 50 2 56 COMP 06/29/23 BUTT/ SHELL ROT H28179 1201 CONTINENTAL ST 50 2 65 COMP 04/28/23 POLE TOP IS HOLLOW RIIJ
TRINITY ST./CONTINENT AL ST,/BUTTE ST. WORK-ORDER NO.

City of Redding
Electric Utility
Know what's below.

Call before you dig.

TRINITY ST. BIKEWAY LIGHTING
23-062
REVISION:

SHEET 1 OF 5
Packet Pg. 228
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) ◄
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REVISIONS

MARK DA TE DESC RIP TION
1 iDG
H28136
NL' / 45'
SM/ ,
C306
1 E-
1200RI
C.,_ I I
·-- U) · H28137 :-,,-,
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ELECTRIC UTILITY PLAN
SCALE: 1"=30'
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ELECTRIC UTILITY PLAN
SCALE: 1"=30'
• s
DESIGN BY R. SHAEFFER
DRAWN BY R. SH AEFFER
CHECKED BY v .M;-e
CIRCUIT ,1AP C-1 4 r
lAA ATLAS NO H-28. J- 2 9
APPRO g DBY: SCALE DATE
ELECTRIC MANAGER AS NOTED 05/11/23 ENGINEERING
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556AAC

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City of Redding Know what's below. Electric Utility Coll before you dig.

I
1135
I
SHEET NOTES:
0 WORK LOCATION TAGS ADJACENT TO STREET LIGHTS ALSO INCLUDE CONDUIT, CONDUCTORS, AND BOXES ASSOCIATED WITH EACH STREET LIGHT.
0 CUSTOMER IS RESPONSIBLE FOR UNDERGROUND CONDUIT STUB UP AT NEW RISER LOCATION.

CUSTOMER SHALL COORDINATE WITH REU INSPECTOR AT (530) 510-6746 TO DETERMINE ACCEPTABLE POLE QUADRANT PRIOR TO INSTALLING NEW RISER. CUSTOMER SHALL COIL SUFFICIENT CONDUCTOR AT BASE OF POLE FOR REU INSTALLED RISER.

WORK BY REU
@\ll~----
(1)-USR-21-SINGI.E PHASE RISER, SECONDARY 2"
(3)-E76230--CONN,SEC,3-TERM,f6-35DKCML
@\ll-------
(1)-NLBW-M-SL/NL MEDIUM LED W/6'ARM
(113)-E645.92-CABLE, SERV OH 6 ACSR TRI 600V V(
@\ll~----
(1)-USR-21-SINGLE PHASE RISER, SECONDARY 2"
(3)-E76230--CONN,SEC,3-TERM,,S-350KCML
@\ll~------
(1)-NLBW-M-SL/NL MEDIUM LED W/6'ARM
&Ill _____ _
(1)-NLBW-M-SL/NL MEDIUM LED W/6'ARM
Bl!
(1)-NL6W-M-SL/NL MEDIUM LED W/6'ARM
@\ll~------
(1)-NL6W-M-SL/NL MEDIUM LED W/6'ARM
@\ll~----
(1)-NLBW-M-SL/NL MEDIUM LED W/6'ARM
(125)-E645.92-CABlf, SERV OH 6 ACSR TRI 600V VOLUTE
TRINITY ST./CONTINENTAL ST,/BUTTE ST. WORK-ORDER NO.
23-062
TRINITY ST. BIKEWA Y LIGHTING REVISION:

SHEET 2 OF 5
Packet Pg. 229
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) ◄
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ELECTRIC UTILITY PLAN
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SHEET NOTES:
0 WORK LOCATION TAGS ADJACENT TO STREET LIGHTS ALSO INCLUDE CONDUIT, CONDUCTORS, AND BOXES ASSOCIATED WITH EACH STREET LIGHT.
0 CUSTOMER IS RESPONSIBLE FOR UNDERGROUND CONDUIT STUB UP AT NEW RISER LOCATION.

CUSTOMER SHALL COORDINATE WITH REU INSPECTOR AT (530) 510-3421 TO DETERMINE ACCEPTABLE POLE QUADRANT PRIOR TO INSTALLING NEW RISER. CUSTOMER SHALL COIL SUFFICIENT CONDUCTOR AT BASE OF POLE FOR REU INSTALLED RISER.
0 REU SHALL RE-ORIENTATE EXISTING STREET LIGHT ON POLE Afj SHOWN ON DRAWING

INTENTION TO CONSTRUCT AND AUTHORIZATION
DA TE, 05 /11 /23 REU WORK ORDER NO. 23-062
,aoM, Redding Electric Utlllty av, R. SHAEFFER Redding, CA

UTILI TY REPRESENTATIVE AUTHORIZATION REASON FOR VOLTAGE !EMAIL! No. INSTALLATION/REPLACEMENT LIMITATION
~ REU
Ryon Shaeffer ~ OETERIORA TED ~'2<V
rshoe ff er@reupow er.com
□ NEW BU~NESS □ 115KV
Join t Pole Clerk (Owne r t o Owne r) □ RELOCATION □ OTHER □ PG&E pge join tpo leogenc [email protected]
APPROVED, □ ABANDONMENT
□ CAR VS POLE
Jo int Pole Clerk
□ OTHER
~ AT&T g20418@o tt.com
APPROVEO:

LOADING CALCULATIONS PER O'-CALC, ATTACHED

JOINT POLE DAT A

POLE OR POLE OR POLE SP ACING YEAR

PLACE TOP REM
ANC. NO. ANG.SIZE CLASS AT&T NEUT. REU NEUT. P G&E SET
NEW JP-1 45' 2 REU 24' 6' 8.5' 2023
EXIS TING H28165 45' 2 24' 6' 8.5' 1981 REU ATT
NEW JP-2 50' 1 REU 24' 6' 13' 2023
EXISTING H28181 50' 2 24' 6' 13' REU ATT
NEW JP-3 50' 2 REU 24' 6' 13' 2023
EXIS TING H28179 50' 2 24' 6' 13' REU ATT

WORK BY REU
@llL~--- -
(1}-NL6W-M-SL/NL MEDIUM LED W/6'MM
@llL~----
(1)-NL6W-M-SL/NL MEDIUM LED W/6' MM
Bll
(1)-NL6W-M-SL/NL MEDIUt.4 LED W/6'MM
@!!!;,--------
(1}-NL6W-M-Sl./NL MEDIUM LED W/6'MM
.l3/llla--------
(1}-NL6W-M-SL/NL MEDIUM LED W/6'MM
(100}-E645.92-CABLE, SERV OH 6 ACSR lRI 600V VOWTE
(1)-E415.08-INSULATOR, SECONDARY SPOOL J101
@l!J.--- ----
(1}-NL6W-M-SL/NL MEDIUM LED W/6'MM
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WORK-ORDER NO.
23-062
REVISION:

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Packet Pg. 230
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) ◄
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0 WORK LOCATION TAGS ADJACENT TO STREET LIGHTS ALSO INCLUDE CONDUIT, CONDUCTORS, AND BOXES ASSOCIATED WITH EACH STREET LIGHT.
0 CUSTOMER IS RESPONSIBLE FOR UNDERGROUND CONDUIT STUB UP AT NEW RISER LOCATION.

CUSTOMER SHALL COORDINATE WITH REU INSPECTOR AT (530) 510-3421 TO DETERMINE ACCEPTABLE POLE QUADRANT PRIOR TO INSTALLING NEW RISER. CUSTOMER SHALL COIL SUFFICIENT CONDUCTOR AT BASE OF POLE FOR REU INSTALLED RISER.
@ CUSTOMER SHALL REMOVE (E) 2E SPLICE BOX & REPLACE W/ NEW 3E SPLICE BOX 0 CUSTOMER SHALL RUN NEW GROUND WIRE THROUGH EXISTING CONDUIT RUN, IF UNABLE TO PULL CONDUCTOR, EXISTING CONDUCTOR SHALL BE REPLACED W/ NEW CONDUCTOR + GROUND. CUSTOMER

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SHEET NOTES:
0 WORK LOCATION TAGS ADJACENT TO STREET LIGHTS ALSO INCLUDE CONDUIT, CONDUCTORS, AND BOXES ASSOCIATED WITH EACH STREET LIGHT.
0 CUSTOMER IS RESPONSIBLE FOR UNDERGROUND CONDUIT STUB UP AT NEW RISER LOCATION.

CUSTOMER SHALL COORDINATE WITH REU INSPECTOR AT (530) 510-3421 TO DETERMINE ACCEPTABLE POLE QUADRANT PRIOR TO INSTALLING NEW RISER. CUSTOMER SHALL COIL SUFFICIENT CONDUCTOR AT BASE OF POLE FOR REU INSTALLED RISER.

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TRINITY ST./CONTINENTAL ST,/BUTTE ST.

TRINITY ST. BIKEWAY LIGHTING
WORK-ORDER NO.
23-062
REVISION :

SHEE T 5 OF 5
Packet Pg. 232
Attachment: Plans (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project)

SPECIFICATIONS

For

TRINITY STREET BIKEWAY PROJECT
(Job No. 8687)

BID NO. 5400

Prepared by:

City of Redding
Public Works Department
Engineering Division

Chuck Aukland, City Engineer Date

FOR INFORMATION CONCERNING THIS PROJECT, CONTACT:

Kristen Reagan, 530-225-4469, [email protected]

Packet Pg. 233
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 2 PROPOSAL DOCUMENTS (BOUND SEPARATELY)
ENGINEER’S ESTIMATE ........................................................................................................ P1 PUBLIC CONTRACT CODES SECTIONS 10162 & 10232 ..................................................... P4 PUBLIC CONTRACT CODES SECTION 10285.1 ................................................................... P5 NONCOLLUSION AFFIDAVIT ................................................................................................ P6 LIST OF SUBCONTRACTORS ............................................................................................... P7 SIGNATURE PAGE ................................................................................................................. P8 BIDDER’S BOND .................................................................................................................... P9

SPECIAL PROVISIONS
NOTICE INVITING BIDS ........................................................................................................... 5 PUBLIC WORK AGREEMENT ................................................................................................. 11 PUBLIC WORKS PAYMENT (LABOR AND MATERIALS) BOND ..........................................13 PUBLIC WORKS PERFORMANCE BOND ..............................................................................14 PUBLIC WORKS MAINTENANCE BOND ...............................................................................15 SUPPLEMENTAL DISPOSAL SITE AGREEMENT ................................................................. 16 SUBCONTRACTING REQUEST ..............................................................................................18 TEMPORARY WASTEWATER DISCHARGE APPLICATION .................................................20 REFERENCE DOCUMENTS ....................................................................................................22 PROJECT INTRODUCTION AND SPECIAL REQUIREMENTS...............................................23 SCOPE OF THE WORK........................................................................................................23 TIME OF COMPLETION .......................................................................................................23 MISCELLANEOUS REQUIREMENTS ..................................................................................23 Preconstruction Conference ...........................................................................................23 Watering ...........................................................................................................................23 Surface Mining and Reclamation Act .............................................................................24 Contract Provision Requiring Personal Certification of all Claims ..............................24 Construction Area Signs ................................................................................................. 24 Construction Project Funding Sign ................................................................................25 Sound Control Requirements .........................................................................................25 Erosion Control ................................................................................................................26 Local Topsoil ....................................................................................................................30 Plastic Netting ..................................................................................................................30 Fiber Rolls ........................................................................................................................30 As-Built/Record Documents ............................................................................................ 31 Order of Work ...................................................................................................................32 Notification of Work .........................................................................................................32 Packet Pg. 234
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 3 Contract Item List ............................................................................................................33 PART 1 GENERAL PROVISIONS ............................................................................................ 47 SECTION 1 GENERAL .........................................................................................................47 SECTION 2 SCOPE OF WORK ............................................................................................ 50 SECTION 3 CONTROL OF THE WORK ...............................................................................56 SECTION 4 CONTROL OF MATERIALS .............................................................................67 SECTION 5 LEGAL RELATIONS & RESPONSIBILITIES ....................................................67 SECTION 6 PROSECUTION AND PROGRESS ...................................................................75 SECTION 7 MEASUREMENT AND PAYMENT ....................................................................76 PART 2 MODIFICATIONS TO CONSTRUCTION MATERIALS ...............................................80 SECTION 200 ROCK MATERIALS ......................................................................................80 SECTION 203 BITUMINOUS MATERIALS...........................................................................80 SECTION 207 GRAVITY PIPE ..............................................................................................80 SECTION 210 PAINT AND PROTECTIVE COATINGS ........................................................81 SECTION 217 BEDDING AND BACKFILL MATERIALS .....................................................82 PART 3 MODIFICATIONS TO CONSTRUCTION METHODS ..................................................83 SECTION 300 EARTHWORK ...............................................................................................83 SECTION 301 SUBGRADE PREPARATION, TREATED MATERIALS, AND PLACEMENT OF BASE MATERIALS .........................................................................................................84 SECTION 302 ROADWAY SURFACING ..............................................................................85 SECTION 303 CONCRETE AND MASONRY CONSTRUCTION ..........................................86 SECTION 306 OPEN TRENCH CONDUIT CONSTRUCTION ............................................88 SECTION 314 TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT MARKERS........................................................................................................90 PART 4 EXISTING IMPROVEMENTS ......................................................................................92 SECTION 400 PROTECTION AND RESTORATION .........................................................92 SECTION 402 UTILITIES ......................................................................................................93 PART 6 TEMPORARY TRAFFIC CONTROL .......................................................................94 SECTION 600 ACCESS .....................................................................................................94 SECTION 601 TEMPORARY TRAFFIC CONTROL FOR CONSTRUCTION AND MAINTENANCE WORK ZONES ...........................................................................................94 PART 7 STREET LIGHTING AND TRAFFIC SIGNAL SYSTEMS ...........................................96 SECTION 700 MATERIALS ..................................................................................................96

Packet Pg. 235
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 4 Attachments
Caltrans Encroachment Permit 0223-NSN-0345 ...................................... Attachment A Drawings ...................................................................................................... A-32883 to A-32908 Packet Pg. 236
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 5 NOTICE INVITING BIDS

TRINITY STREET BIKEWAY PROJECT
(Job No. 8687)
BID NO. 5400

In accordance with the Municipal Code of the City of Redding, sealed bids will be received at the office of the City Clerk, 777 Cypress Avenue, Redding, CA 96001, until 3 p.m., September 12, 2023. at which time they will be publicly opened and read for the performing of the work as follows:

New Class IV bike facility from Sundial Bridge Drive to Center Street, along Butte, Continental, and Trinity Streets. Project includes new signal at the intersection of Market and Trinity Streets.

The Engineer’s Estimate is $1,635,000. There are 55 working days.

The Contractor shall possess a valid Class A license at the time bid is opened.

No contractor or subcontractor may be listed on a bid proposal for this project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. Failure to register prior to bid opening shall cause the bid to be deemed nonresponsive and no exception will be allowed including the renewal exception allowed in Labor Code Section 1725.5(c).

No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Each bid shall be made in accordance with the specifications and proposal requirements thereof and no bid will be received unless it is made on a proposal form furnished by the City Engineer.

Each bid must be accompanied by c ash, certified or cashier’s check, or original bidder’s bond made payable to the City of Redding for an amount equal to at least ten percent (10%) of the total amount of the bid as a guarantee that the Contractor will execute the contract in conformance with his proposal and the specifications. Such Guarantee shall be forfeited should the bidder to whom the contract is awarded fail to enter into the contract.

The City of Redding hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, all businesses will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, gender, disability, or other protected class in consideration for an award.

The State of California general prevailing wage rate shall be the current prevailing wage for each craft, classification, or type of workman needed to execute the contract as determined by the Director of the California Department of Industrial Relations, pursuant to California Labor Code Part 7, Chapter 1, Sections 1770, 1773, and 1773.1. Copies of the current prevailing wage rates are available on their internet web site at:
www.dir.ca.gov/DLSR/PWD

Packet Pg. 237
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 6 Copies of referenced Standard Specifications for Public Works Construction, commonly called the “Greenbook,” 2021 Edition containing the General Provisions and Standard Technical Specifications may be obtained from Building News, Inc., 990 Park Center Drive, Suite E, Vista CA 92081 (888) 264-2665.

Plans, specifications, proposal, contract forms, and addenda may be obtained at www.cityofredding.org
/pwbids at no char ge. Supporting documents as required (i.e. environmental permits, geotechnical reports, record drawings, etc.) will also be posted on this site. Supporting and informational documents are for informational purposes only and for the convenience of the Bidders and are not considered a part of the Contract.

City bid documents are provided electronically and free of charge. It is the responsibility of each prospective bidder to verify the completeness of their printed bid documents before submitting their bid and accompanying executed addenda acknowledgement forms. Users are cautioned that City of Redding does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading, or printing of the contract documents.

The contract documents shall supersede any information posted or transmitted by www.cityofredding.org/pwbids.

Be advised that the information contained on www.cityofredding.org /pwbids may change and without notice to prospective bidders. It is the responsibility of each prospective bidder to check the City’s website www.cityofredding.org/pwbids on a daily basis through the close of bids for any applicable addenda or updates. Notifications updates, bidder inquiries, or addenda will not be provided via email or any other method.

For general information please contact the City of Redding Public Works – Engineering office at 530-225-4170. For technical questions please contact Kristen Reagan at 530-225-4469, [email protected]. Bids must be submitted on City supplied forms. No bid will be accepted from a contractor who is not licensed in acco rdance with the provisions of California Business and Professions Code Sections 7000 et seq. and regulations adopted by the Contractors’ State Licensing Board, as amended. The envelope enclosing the proposal shall have stated thereon, “ Trinity Street Bike way Project .” Project includes new signal at the intersection of Market and Trinity Streets and a signal upgrade and Butte and Continental Streets., (Bid No. 5400).”

The City Council of the City of Redding reserves the right to accept or reject any and/or all bids and to make that award which is in the best interest of the City.

CHUCK AUKLAND, CITY ENGINEER

Publishing Dates:

August 11, 2023
Packet Pg. 238
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 7 INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

Each proposal shall be made in accordance with the specificat ions and contract documents prepared by the City of Redding, Public Works Department, Engineering Division, 777 Cypress Avenue, Redding, CA 96001.

B. BIDDER’S UNDERSTANDING

The Bidder shall examine carefully the site of the proposed work and the Contract Documents therefor. The submission of a proposal shall be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality and quantities of work to be performed and materials to be furnished, and as to the requirements of the contract documents.

C. PREPARATION AND SUBMISSION OF PROPOSALS

Proposals shall be submitted on the forms provided by the City Engineer and must be signed by the Bidder or his authorized representative. When signing the proposal, please set forth whether the entity/individual is a corporation, a partnership, a joint venture, a sole proprietorship, etc. The name of the person signing the documents, as well as their authorized capacity, must be typed or printed below the signature. Any corrections to entries made on proposal forms shall be initialed by the person signing the proposal.

Bidders must quote on all items appearing on the Proposal form, unless specific directions allow for partial bids. Failure to quote an item means that the item will be provided at no cost. The bidder shall legibly enter unit or lump sum price in figures, for all items required on the Proposal.

When bids on all items are not required, Bidders shall insert the wor ds “NO BID” wher e appropriate. In case of discrepancy, between unit prices and totals, unit prices will prevail. Failure to legibly quote on items may disqualify the bid. Alternate bids will not be considered unless specifically called for in the proposal form.

Telegraphic and facsimile proposals will not be considered.

In order to insure consideration, the proposal shall be enclosed in a sealed envelope clearly marked PROPOSAL, including the name of the job, and the opening date and filed with the City Clerk, City of Redding, 777 Cypress Avenue, Redding, CA 96001, before the time set forth in the Notice Inviting Bids . Proposals received after the time indicated will be returned unopened whether or not bids are opened exactly at the time fixed in the Notice Inviting Bids.

D. PROPOSAL GUARANTY

All Bids shall be accompanied by cash, certified check, cashier’s check, or bidder’s bond executed by a lawfully authorized surety company, made payable to the City of Redding.

The Proposal Guaranty must be enclosed in the same envelope with the proposal. The amount of the Proposal Guaranty shall not be less than 10 percent of the total amount of the Proposal unless otherwise noted in the Notice Inviting Bids. The Proposal will not be considered unless one of the forms of Proposal Guaranty is enclosed with it. Bidder’s Bond shall be dated.

Packet Pg. 239
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 8 A Bidder’s Bond will be accepted only if it is an original made out on either the Bidder’s bond form enclosed in these documents or on a form which conforms to it. Bidder’s Bond shall be s igned by Bidder and by Surety. Surety’s signature shall be notarized and the proof of notary and the power of attorney shall also be original and attached to the original bond at the time the bid is opened. Copies will not be accepted in satisfaction of these requirements.

E. PUBLIC WORKS CONTRACTOR REGISTRATION PROGRAM

All contractors and subcontractors who bid or work on a public works project must register with the Director Industrial Relations (DIR) at:

http://www.dir.ca.gov/Public-Works/PublicWorks.html

The City will not accept a bid with, enter into a contract with, or allow work on a project from an unregistered contractor. Failure of a prime contractor to register prior to bid opening shall cause the bid to be deemed nonresponsive by the City and no exception will be allowed including the renewal exception allowed in Labor Code Section 1725.5(c).

An inadvertent error in listing a subcontractor who is not registered pursuant to Labor Code Section 1725.5 in a bid proposal will be allowed, provided that within 24 hours after the bid opening, the subcontractor is registered and has paid the penalty registration fee specified in subparagraph (E) of paragraph (2) of subdivision (a) of Labor Code Section 1725.5.

F. LIST OF SUBCONTRACTORS

Each bidder shall submit with his Proposal a list of subcontractors in conformance with Section 3-3, “Subcontractors,” of the Standard Specifications. Public Contract Code Section 4104 requires contractors to list subcontractor license numbers at time of bid. Failure to list the license number shall cause the bid to be deemed nonresponsive.

Subcontractor may be listed on more than one Prime Contractor bid.

G. ADDENDA AND EXPLANATIONS TO BIDDERS

Any explanation regarding the meaning or interpretation of plans, specifications, or other Contract Document shall be requested in writing, with sufficient allowance of time for receipt of reply before the time set for opening of proposals. Any such expl anations or interpretations will be made in the form of Addenda to the documents and will be furnished to all listed planholders. Bidders shall acknowledge receipt via email at [email protected] of all Addenda posted
on www.cityofredding.org/pwbids prior to bid opening. Failure to acknowledge receipt of all Addenda via email shall cause the bid to be nonresponsive and may be rejected. O ral explanations and interpretations shall not be binding.

All bidder inquiries must be received 7 calendar days prior to the bid opening.

Packet Pg. 240
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 9 H. CORRECTION OF WITHDRAWAL OF PROPOSALS

Bid proposal packets shall be submitted to the City Clerk’s office prior to the closing date and time indicated in the Notice Inviting Bids. Bid proposal packets shall not be considered as officially submitted until the Clerk’s office has stamped and accepted the proposals. Once bid proposal packets are officially received, the packets shall not be returned to the bidder and any changes or corrections to the bid proposal shall only be allowed as follows:

1. Request for Correction to Bid Proposal

Any changes or corrections to the bid proposal shall be made in writing, shall clearly define the nature of the changes, and shall be hand delivered to the City Clerk’s office in person prior to the official closing time for submitting proposals. The written changes or corrections shall be submitted in a sealed envelope which has the bidders name and bid schedule number clearly marked on the outside. The envelope shall also clearly indicate on the front that it contains a correction to the original bid.

The Clerk’s office shall stamp the new envelope as “Received” and sign and date the front of the envelope. The bidder (or the bidder ’s representative) and the office staff person shall both sign, date, and print their names over the seal of both the original bid proposal packet and the new envelope containing the corrected documents as evidence that the two envelopes where not opened. In the presence of the bidder (or the bidder’s representative), the office staff person shall staple the new envelope to the original bid proposal packet.

At the bid opening, the person supervising t he bid opening shall open and publicly announce the contents of both the original bid proposal packet and the new envelope with the corrections. The material in both envelopes shall be treated as one document and the correction document shall take precedence in determining the corrected bid amount. The Clerk’s office shall maintain both documents in the bid file along with both sides of the envelopment.

2. Request for Withdrawal of Bid Prior to Bid Opening

Requests for withdrawal of bids shall be made either in person or in writing. No telephonic requests, FAX transmittals, or emails shall be considered for the withdrawal of a bid.

If the request is made in person, the requesting party and the office staff person processing the request shall both sign their names and write the date over the seal on the bid proposal envelope as evidence that it was not opened. The office staff person shall then write on the front of the bid proposal envelope “Bid requested to be withdrawn on [date] by [printed name of requesting part y].” The office staff person and the requesting party shall then sign, date and print their names on the front of the bid proposal envelope. A copy of the front and back of the bid envelope shall be kept in the bid file.

If the request is made in writing, the office staff person shall sign his/her name and write the date over the seal of the bid proposal envelope. The office staff person shall then write on the front of the bid proposal envelope “Bid requested to be withdrawn by letter from [name] dated [date].” The office staff person shall then sign, date, and print his/her name on the front of the bid proposal envelope and shall staple a copy of the letter Packet Pg. 241
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 10 requesting the bid withdrawal to the bid proposal envelope. The original letter and a copy of the front and back of the signed bid envelope shall be kept in the bid file.

At the bid opening, the bid proposal packet will NOT be opened. The bid proposal packet and a copy of the letter requesting withdrawal, if any, shall be returned unopened to the bidder in the same manner as bid securities are returned to unsuccessful bidders.

I. BID OPENING

At the time and place fixed for opening of Proposals, the contents of all proposals will be read publicly. All bidders and other interested par ties are invited to be present in person or by representatives.

J. PLANS AND SPECIFICATIONS

Upon request, the Contractor will be provided five (5) sets of plans (11 x 17) and specifications at the Preconstruction Conference. Additional sets will be avai lable from the Engineer at the Contractor’s expense.

Packet Pg. 242
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project)

PUBLIC WORK AGREEMENT

THIS AGREEMENT, made and entered into in d uplicate, on the date below written, by and between the CITY OF REDDING, State of California, a Municipal Corporation and General Law, City through its City Council, hereinafter referred to as City, and Contractor
Address
City
hereinafter referred to as Contractor.

WITNESSETH, that, for the considerations hereinafter mentioned, the City and the Contractor agree as follows:

The Contractor agrees, at his own expense, to furnish all labor, materials, tools and equipment, and to perform all the work required to construct and complete in good and workmanlike manner, in strict accordance with the Contract Documents, and to the satisfaction of the City, those improvements entitled:

Project Title
Bid No. #
Job No. #

The Contract Documents herein referred to consist of the following document:

Notice Inviting Bids
Instructions to Bidders
Proposal
Bidder’s Bond
Agreement
Payment Bond
Performance Bond`
General Provisions
Special Provisions
Addendum
Contract Drawings
Public Liability Insurance
Fire Insurance
Workers’ Compensation Insurance

It is expressly agreed between the parties hereto that should there be any conflict between the terms of this instrument, or any of the other Contract Documents, and the bid or proposal of the Contractor, then this instrument, together with the other Contract Documents, shall control and nothing therein shall be considered as an acceptance of the terms of said bid or proposal of said Contractor.

The City shall make payments on the account of the Contract as specified in the General Provisions.

Except as provided in Section 12940 et seq. of the Government Code, Contractor shall not discriminate against any person because of his/her race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sexual orientation, domestic partners, sex gender identify, gender expression, age or other protected class nor refuse to hire or employ the person or to refuse to select the person for a training program leading to employment, or to discriminate against the person in compensation or in terms, conditions or privileges of employment. The Contractor shall insert in all subcontracts for any work covered by this [agreement/contract] this nondiscrimination provisions.

Packet Pg. 243
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) The City agrees to pay the Contractor for the performance of the contract, subject to additions and deducti ons provided therein, the following prices, and the Contractor agrees to receive and accept said following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement, and for all loss or damage arising out of the nature of the aforesaid work or from the action of the elements and from any unforeseen difficulties or obstructions which may arise our be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work, and for all expenses incurred by or in consequence of the suspension or discontinuance of the work and for well and faithfully completing the work and the whole thereof in the manner and according to the Contract Documents and the requirements of the City Engineer, to wit:

The Contractor shall commence work within the time period set forth in the General Provisions and shall diligently prosecute the same to completion within ________ (__) working days from the date of the commencement of work.

IN WITNESS WHEREOF, the parties to these presents have hereto set our hands and seals this ___ day of ________, 2023.

APPROVED AS TO FORM:

By:

CITY OF REDDING

By:

City Attorney Mayor
Name of Contractor
ATTEST:

By:

Type of Entity
City Clerk Taxpayer Identification

By:
“Name” as Filed with IRS

By:

Contractor

By:
(Seal)
Packet Pg. 244
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 13 BOND NO.:

PUBLIC WORKS PAYMENT (LABOR AND MATERIALS) BOND

KNOW ALL MEN BY THESE PRESENTS:

THAT WHEREAS, athe City Council of the City fo Redding, a Municipal Corporation, in the State of California as Owner, has on , conditionally awarded to as Principal, a Contract to do and perform the following work to-wit:

as will more full appear in said C ontract, the terms and conditions of said contract being fully incorporatred herein by this reference; and
WHEREASE, under the terms of the Contract and pursuant to Chapter 5 of Title 3 of Part 6 of Division 4 of the California Civil Code (commencing with Civil Code 9550), Principal is required to furnish a good and sufficient payment bond to secure payment of the claims to which reference is made in Civil Code Section 9554; NOW, THEREFORE, we, the Principal and , a corporation duly authorized and admitt ed to transact business and issue surety bonds in the State of California, hereinafter call Surety, are held and firmly bound unto the Owner, and unto all persons or entities entitled to assert a claim against a payment bond under any of the aforesaid Civil Code provisions in the penal sum of Dollars ($ ) lawful
money of the United States of America, for the payment whereof, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLICATION IS SUCH , that if said Principal, his or its heirs, executors, administrators, successors or assigns, or subcontractors, shall fail to pay for any materials or equipment furnished or used in performance of the Contract, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, or for any amounts required to be deducted, withheld, and paid over to the Franchise Tax Board or the Employment Development Department from wages of employees of the Contractor and all subcontractors with respect to such work or labor, then the Surety shall pay the same in an amount not to exceed the sum specified above. If suit is brought upon this bond, Surety shall pay, in addition to the above sum, all costs, expenses and fees, including attorney’s fees, reasonably incurred by any party in successfully enforcing the obligation secured hereby, all to be taxed as costs and included in any judgment rendered. Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect, and shall bind Contractor, Surety, their heirs, executors, administrators, successors and assigns, jointly and severally.

It is hereby stipulated and agreed that this bond shall insure to the benefit of all persons, companies, corporations, political subdivisions, State agencies and other entities entitled to assert a claim agai nst a payment bond under any of the aforesaid Civil Code provisions, so as to give a right of action to them or their assigns in any suit brought upon this bond. The Surety, for value received, hereby stipulates and agrees that no change, extension of tim e, alteration or addition to the terms of the Contract or to the work to be performed thereunder or to the specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extens ion, alteration, or addition. Furthermore, and for valuable considerations, Surety hereby waives the provisions of California Civil Code Sections 2819, 2845, and 2849.

IN WITNESS WHEREOF, we have hereto set our hands and seals on this day of , .

APPROVED AS TO FORM:

Principal
City Attorney By:

ATTEST: (Seal)

Pamela Mize, City Clerk Name of Surety
By: (Seal)
Attorney-In-Fact

Packet Pg. 245
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 14 Bond No.:

PUBLIC WORKS PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS

THAT WHEREAS, the City Council of City of Redding, a Municipal corporation, as Owner, at its regular meeting held on , has awarded to as Principal, a contract to do and perform the following work to-wit:

as will more fully appear in said contract, the terms and condi tions of said contract being fully incorporated herein by this reference.

WHEREAS, said Principal is required under terms of said contract to furnish a bond for the faithful performance of said contract;

NOW, THEREFORE, we, the Principal and as Su rety, are held and firmly bound unto the Owner in the sum of ($ ) lawful money of the United States of America, for the payment whereof, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, his or its heirs, executors, administrators, successors or assigns, or subcontractors, shall in all things stand to and abide by, and w ell truly keep and perform the covenants, conditions, and agreements in the said contract and any alteration thereof as there provided, on his or their part, to be kept and performed at the time and in the manner therein specified and in all respects accordi ng to their true intent and meaning and shall indemnify and save harmless the Owner, its officers, and agents as therein stipulated then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue.

As the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications.

If said Owner shall require any further or other bond for its protection in the premises, such further or other bond shall be furnished by the Principal with Surety or Sureties satisfactory to the Owner within ten days after notice of such requirement is given to the Principal, and in case of failure on the part of the Principal to comply with said requirement, the Owner shall have the right, at its option, to terminate said contract with said Principal.

IN WITNESS WHEREOF, we have hereto set our hands and seals on this day of , .

APPROVED AS TO FORM:

Principal
City Attorney By:

ATTEST: (Seal)

Pamela Mize, City Clerk Name of Surety
By: (Seal)
Attorney-In-Fact
Packet Pg. 246
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 15 Bond No.:

PUBLIC WORKS MAINTENANCE BOND

KNOW ALL MEN BY THESE PRESENTS

THAT WE, the undersigned, as Principal, and
a corporation organized and existing under the laws of the State of California, and authorized to do business in the State of California, as Surety, are held and firmly bound unto the CITY OF REDDING, hereinafter called Obligee, in the sum of ( )
Dollars, lawful money of the United States of America, for the payment of which well and truly to be made, we do hereby jointly and severally bind ourselves, our heirs executors, administrators, successors , and assigns firmly by these presents.

WHEREAS, said Principal has heretofore entered into a contract with the Obligee above named for , and

WHEREAS, the work called for under said contract has been completed and accepted by said Obligee:

NOW, THEREFIREM THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal shall, for a period of one year(s) from and after the day of , , \indemnify the Obligee against any loss or damage directly arising by reason of any defect in the material or workmanship which may be discovered within the period aforesaid, then this obligation shall be void; otherwise the same shall remain in full force and effect.

IN WITNESS WHEREOF, we have hereto set our hands and seals on this day of , .

APPROVED AS TO FORM:

Principal
City Attorney By:

ATTEST: (Seal)

Pamela Mize, City Clerk Name of Surety
By: (Seal)
Attorney-In-Fact

Packet Pg. 247
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 16 SUPPLEMENTAL DISPOSAL SITE AGREEMENT

Contract Bid No.:

Job No.:

Chuck Aukland
City Engineer
777 Cypress Avenue
Redding, CA 96001

Dear Sir:

In accordance with Section 401 , Removal , of the Standard Specifications, the following agreement for usage of the disposal site for subject contract is submitted, as required prior to disposal of said materials.

WHEREAS, Contractor has entered into Contract B/S No. with the City of Redding, hereinafter called “City,” for the performance of work on , and

WHEREAS, pursuant to the authority of said Contract, , Contractor, and , Owner have entered into an
agreement under which Contractor may dispose of materials on Owner’s Property.

NOW THEREFORE, pursuant to said Contract B/S No. Contractor and Owner hereby notify the City that disposal of materials by Contractor on Owner’s property located at will be done pursuant to agreement
between Contractor and Owner and not pursuant to the arrangement between the City and Owner, dated , and Owner specifically agrees that the City is hereby released from any and all obligations to Owner under the City’s said arrangement with Owner.

Date Owner

Date Contractor

By:

Authorized Agent

Title
c: City Engineer
Contractor
Property Owner
Resident Engineer
Packet Pg. 248
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 17 CONTRACT PROVISION REQUIRING PERSONAL CERTIFICATION OF ALL CLAIMS:

I, , being the
(must be an officer) of
(General Contractor), declare under penalty of perjury under the laws of the State of California, and do personally certify and attest that I have thoroughly reviewed the attached claim for additional compensation and/or extension of time, and know it’s contents, and said claim is made in good faith; the supporting data is truthful and accurate/that the amount requested accurately reflects the contract adjustment for which the Contractor believes the owner is liable; and, further, that I am familiar with California Penal Code Section 72, pertaining to false claims, and further know and understand that submission or certification of a false claim may lead to fines, imprisonment and/or other severe legal consequences.

Submission of a claim, properly certified, with all required supporting documentation and written rejection or denial of all or part of the claim by owner, is a condition precedent to any action, proceeding, litigation, suit, or demand for arbitration by Contractor.

Packet Pg. 249
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 18 SUBCONTRACTING REQUEST
Project:

Contractor Name & Address:

Subcontractors
(Name, Business, Address, Phone)
Bid Item
Number(s)
% of Bid Item
Subcontracted
Describe Work When Less
than 100% of Work is
Subcontracted
Dollar Amount Based on Bid
Amount

I certify that the Standard Specifications and Special Provisions for labor set forth in the contract apply to the subcontracted work.

Contractor Signature: Date:

This section is to be completed by the Resident Engineer

1. Total of Bid Items $

2. Specialty items previously approved (if applicable, see note in the instructions) $

3. Total (lines 1+2) $

4. Contractor must perform with own forces (lines 1 minus 2) x % $

5. Bid items subcontracted $

6. Balance of work Contractor to perform (line 1 minus 5) $ Approved:

Resident Engineer Date:

Packet Pg. 250
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 19 INSTRUCTIONS FOR COMPLETING SUBCONTRACTING REQUEST FORM

All First-tier subcontractors shall be included on a subcontracting request.

Submit in accordance with Section 1 -6 of these Special Provisions. Type or print requested information. A copy is to be retained by the Contractor. Submit to project’s Resident Engineer.

After approval, the original will be returned to the Contractor.

When an entire item is subcontracted, the value to be shown is the Contractor’s bid price. When a portion of an item is subcontracted, describe the portion, and show the percent of bid item and value.

Packet Pg. 251
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 20 Return completed application to:

City of Redding, Public Works
Industrial Waste Division
P.O. Box 496071
Redding, CA 96049-6071
530-224-4319 Fax 530-224-6052

TEMPORARY WASTEWATER DISCHARGE APPLICATION
Submit at least two weeks prior to anticipated discharge to the Public Works Industrial Waste Division .

Type or print clearly, attach additional sheets if necessary.

Company Name:

Site Address:

Telephone:

Responsible Party: Mailing Address, City, State, Zip:

Telephone:

Contact Person:

Cell phone:

Mailing Address, City, State, Zip:

Email:

Telephone:

Fax:

Property Owner:

Mailing Address, City, State, Zip:

Telephone:

Emergency Contact Person:

Title: Telephone: After hour phone:

Correspondence to be sent to: ☐ Responsible Party ☐ Contact Person ☐ Property Owner ☐ Other:

Billing to be sent to: ☐ Responsible Party ☐ Contact Person ☐ Property Owner ☐ Other:

I have read this application and the attached material. The information provided is accurate and complete.

Signature:

Printed Name, Title Date
Nature of discharge: ☐ Groundwater well purge for sampling ☐ Excavation Water ☐ Tank Cleaning Water ☐ Other:____________________________________________________________________________ Type of Contamination: ☐ Petroleum products ☐ Sediment ☐ Chlorine ☐ Other:_______________________ Description of liquid treatment, storage, and disposal activity:

Discharge will be: ☐ Intermittent ☐ Continuous Flow rate: _________ gal/minute ☐ Estimated ☐ Measured Total Volume: __________ gal ☐ Estimated ☐ Measured Proposed Discharge Dates from: _________ to __________ Discharge location (submit site layout drawing(s), including discharge and sample points):

Pollutants and concentrations (submit analytical results):

Solid residue disposal method:

Notes:

A
C
B
Packet Pg. 252
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 21 Site proposing temporary discharge must be connected to the City of Redding sanitary sewer.

Sewer Account No.: Billed to:

Other businesses on account:

List other environmental control permits held by this operation:

EPA ID Number:

Notes:

Office Use Only

Received by:

Permit Number:

Issue Date:

Expiration Date:

Manhole
Number:

WWTP:
☐ Stillwater
☐ Clear Creek
Permit Fee:
$500 billed by City
Industrial Waste at
the end of the
project.

Volume
Discharge:

Unit Cost: Volume Cost:
$6.59/CCF
(CCF = 748 gallons)
$8.81/1000 gallons
Prices valid through
12/31/23
Connection Fee: Total Cost:

Billed at the end
of the project
Notes: Volume cost is waived on water and sewer line projects managed by the City of Redding Public Works Department.

Supplemental Information Required:
☒ Plumbing Plans ☒ Site Plan ☒ Pretreatment Facilities ☐ Water Meter on Site ☐ City Meter Needed Analytical Reports Required: ☐ Petroleum Products ☐ Solids ☐ Chlorine Residual ☐ Other Notes:

Date Requested:

Date Received:

Approved by: Approval Date:

D
Packet Pg. 253
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 22 REFERENCE DOCUMENTS

Standard Specifications for Public Works Construction

Standard Specifications for Public Works Construction (SSPWC) the “Greenbook,” 2021 Edition and current supplements as amended, prepared by the Southern California Chapter of American Public Works Association, and the Southern California District, Associated General Contractors of California, relates to the Work of this Project and is hereby made a part of this Contract as though fully contained herein.

The Contractor is hereby specifically directed, as a condition of the Contract, to obtain the necessary number of copies of Standard Specifications for Public Works Construction, to acquaint himself with the Articles contained therein, and to notify and apprise all subcontractors and any other parties to the Contract, or individuals or agencies engaged in the work, as to its contents.

No contractual adjustments shall be due or become critical as a result of failure on the part of the Contractor to fully acquaint himself with the conditions of Standard Specifications for Public Works Construction.

Copies of Standard Specifications for Public Works Construction commonly called the “Greenbook,” 2021 Edition and current supplements, may be obtained from Building News, Inc., 990 Park Center Drive Suite E, Vista, CA (888) 264-2665.

City of Redding Construction Standards

The documents hereinafter referred to as the “City Standards” shall be the current version posted on the City of Redding website:

https://www.cityofredding.org/departments/public-works/engineering/construction-standards

Other Reference Specifications

Where other reference specifications such as those of ASTM, AASHTO, etc., have been referred to, the applicable portion of such specifications shall become a part of these Contract Documents.

In case of conflict between the Standard Specifications and these special provisions, the special provisions shall take precedence over and be used in lieu of the conflicting portions.

Packet Pg. 254
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 23 PROJECT INTRODUCTION AND SPECIAL REQUIREMENTS

SCOPE OF THE WORK

The work to be performed under this contract consists of the following:

New Class IV bike facility from Sundial Bridge Drive to Center Street, along Butte, Continental, and Trinity Streets. Project includes new signal at the intersection of Market and Trinity Streets.

TIME OF COMPLETION

Attention is directed to Sections 6 -1 and 6-3 of the General Provisions, “Construction Sc hedule and Commencement of Work” and “Time of Completion.” In accordance with the provisions of these Subsections, the Contractor shall begin work within fifteen (15) days after the date of the Notice to Proceed and thereafter diligently prosecute the same to completion within a period not to exceed fifty-five (55) working days. The contract time shall commence on the fifteenth day after the Notice to Proceed or on the date of commencement of the work, whichever occurs first.

MISCELLANEOUS REQUIREMENTS

Preconstruction Conference

A meeting will be scheduled between staff and the successful bidder at a time and place determined by the Engineer to review the project plans, specifications, and any special requirements of the funding program.

Attention is directed to Caltrans Encroachment Permit No 0223- NSN-0345 “Prior to Work” for additional requirements.

Watering

Watering shall consist of developing a water supply and furnishing all water required for the work, including water used in the performance of work paid for as extra work, and applying all water.

Developing a water supply may include obtaining water for contract purposes from fire hydrant(s) located at or near the work site as determined by the City of Redding Water Division or from private sources provided by the Contractor at his expense. If he obtains water from a fire hydrant, the Contractor shall install a hydrant meter and control valve on the fire hydrant designated as the water source. The Contractor shall obtain the hydrant meter and control valve from the City of Redding Water Division.

The cost of the hydrant meter and control valve are as follows:

$25.00 (nonrefundable; payable when picked up)
$225.00
(refundable deposit for any nonpayment on account and/or repairs to hydrant meter and control valve; payable when picked up)
$276.50 (monthly charge for 3-inch hydrant meter and control valve; billed monthly)

Packet Pg. 255
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 24 The cost of water is $1.59/CCF.

In the event that a water truck or tank is filled directly from a fire hydrant, there shall be either an air gap or a backflow device acceptable to the City Water Division on the filler pipe.

Full compensation for developing a sufficient supply of water required for the work shall be considered as included in the prices paid for the various contract items of work involving the use of water and no separate payment will be made therefor.

Full compensation for applying water will be considered as included in the prices paid for the various contract items requiring water and no separate payment will be made therefor, except that applying water for work paid for extra work in accordance with Section 7-4, “Payment for Extra Work,” will be paid for as a part of said extra work.

Surface Mining and Reclamation Act

Attention is directed to the Surfac e Mining and Reclamation Act of 1975, commencing in Public Resources Code, Mining, and Geology, Section 2710, which establishes regulations pertinent to surface mining operations.

Material from mining operations furnished for this project shall only come from permitted sites in compliance with the Surface Mining and Reclamation Act of 1975 , and listed in the California Department of Conservation’s Office of Mine Reclamation 3098 list.

The requirements of this section shall apply to all materials furnished for the project, except that the Contractor, with the approval of the Engineer, may use in the proposed construction such stone gravel, sand, or other material suitable in the opinion of the Engineer as may be found in excavation. The Contractor will be paid for the excavation of those materials at the contract price for excavation, but the Contractor shall replace at the Contractor’s expense with other suitable material all of that portion of the material so removed and used which was contemplated for use in the work, except that the Contractor need not replace, at the Contractor’s expense, any material obtained from structure excavation used as structure backfill. No charge for materials so used will be made against the Contractor. The Contractor shal l not excavate or remove any material from within the project location that is not within the excavation, as indicated by the slope and grade lines, without written authorization from the Engineer.

Contract Provision Requiring Personal Certification of all Claims

The Contractor’s attention is directed to the Contract Provision Requiring Personal Certification of all Claims found in the Agreement. The Contract Provision Requiring Personal Certification of all Claims shall be completed and included with any claim for additional compensation and/or extension of time.

Construction Area Signs

Construction area signs shall be furnished, installed, maintained, and removed when no longer required in conformance with the plans and these special provisions. The Contractor shall be fully and completely responsible for the furnishing, installing, and maintaining all construction area signing. This requirement shall apply continuously and not be limited to working hours.

The Contractor shall notify the appropriate regional notification center for operators of subsurface installations at least 2 working days, but not more than 14 calendar days, prior to commencing Packet Pg. 256
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 25 excavation for construction area sign posts. The regional notification centers include, but are not limited to, the following:

Notification Center Telephone Number
Underground Service Alert-Northern California (USA) 811

Excavations required to install construction area signs shall be performed by hand methods without the use of power equipment, except that power equipment may be used if it is determined there are no utility facilities in the area of the proposed post holes.

The contract unit price paid for “Construction Area Signs” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals for doing all the work involved in construction area signs, complete in place, as shown on the plans, as specified in these special provisions, and as directed by the Engineer.

Construction Project Funding Sign

Before any major physical construction work readily visible to the public is started on this contract, the Contractor shall furnish and erect Construction Project Funding Identification Signs at the locations designated by the Engineer.

The signs shall be of a type and material consistent with the estimated time of completion of the project and shall conform to the detail shown on the plans. The sign letters and City of Redding logo shall conform to the colors and details shown on the plans and shall be on a white background (non-reflective). The letter sizes to be used shall be as shown on the plans. The information shown on the signs shall be limited to that shown on the plans. The signs shall be kept clean and in good repair by the Contractor during the course of construction.

Upon completion of the work, it shall be the Contractor’s responsibility to remove and dispose of the signs per the contract specifications.

The lump sum paid for “Project Funding Sign” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals for doing all the work involved in constructing and installing construction project funding signs, complete in place, as shown on the plans, as specified in these special provisions, and as directed by the Engineer.

Sound Control Requirements

The noise level from the Contractor’s operations, between the hours of 8:00 p.m. and 7:00 a.m., shall not exceed 86 dbA at a distance of 50 feet without the written approval of the Engineer. This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level.

Said noise level requirement shall apply to all equipment on the job or related to the job, including but not limited to trucks, transit mixers, or transient equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.

Packet Pg. 257
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 26 Full compensation for conforming to the r equirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefor.

Erosion Control

Erosion Control shall conform to the provisions in Section 3-12.6, “Water Pollution Control,” of these special provisions and shall consist of applying Erosion Control materials to the areas shown on the plans, embankment and excavation slopes and other areas disturbed by construction activities and as directed by the Engineer.

Erosion Control is to be placed between September 1 st and March 15th. Areas completed and ready for application of Erosion Control outside of these dates shall be temporarily stabilized until the acceptable window begins, or as direct ed by the Engineer. Areas may be temporarily stabilized using soil binders, temporary seed and straw, or just straw. Prior to application of permanent seed, areas temporarily stabilized using soil binders must be scarified by track walking or other means to break up crusted soils. If areas were temporarily stabilized using seed and straw or just straw, the straw and thick vegetation must be removed and soils scarified prior to application of permanent seed. Topsoil shall be placed in those areas to receive permanent stabilization prior to application of permanent seed, or as directed by the Engineer.

Erosion control materials shall consist of seed, fertilizer, fiber, straw, and tackifier.

Seed is required to be labeled under the California Food and Agr icultural Code and shall be labeled by the vendors supplying the seed. Seed shall have been tested for purity and germination not more than 12 months prior to the application of the seed. Seed labels furnished by the vendors shall indicate the purity, germination, and pure live seed (PLS) as determined by testing. Results from testing the seed for purity and germination shall be furnished to the Engineer prior to applying seed.

Seed shall be delivered to the job site in unopened separate containers with the seed tag attached. Containers without a seed tag will not be accepted.

Seed for erosion control work shall consist of one or more of the following types:

Temporary

Seed for temporary erosion control work shall consist of the following mix:

Species Lbs. PLS/Acre
Hordeum vulgare 250

Permanent

Seed for permanent erosion control work shall consist of the following mix:

Species Lbs. PLS/Acre
Achillea millefolium 2
Packet Pg. 258
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 27 Bromus carinatus 15
Eschscholzia californica 3
Trifolium willdenovii 5
Festuca microstachy 5
Hordeum vulgare 100
Total 130

Fertilizer shall consist of a natural based product with a slow release formulation of 7 -2-3 (N-P- K), 10 percent sulfur is optional, or as approved by the Engineer. Fertilizer for erosion control work shall conform to the requirements of the California Food and Agricultural Code, shall be in pelleted or granular form for hydroseeding, and shall have a minimum guaranteed chemical analysis of 7 percent nitrogen, 2 percent phosphoric acid, 3 percent water soluble potash, and 10 percent sulfur. Fertilizer shall be a formulation suitable for hydroseeding purposes and soluble in water.

Straw for erosion control work shall be sterile upland straw, dry oat, wheat, or rice straw, free from weeds and foreign matter detrimental to plant life. The Contractor shall furnish evidence that clearance has been obtained from the County Agricultural Commissioner, as required by law, before straw obtained from outside the County is delivered to the site of the work. Straw that has been used for stable bedding shall not be used. Hay or chopped cornstalks are not acceptable.

Straw shall be chopped and uniformly applied at a rate specified in this section.

Fiber must be wood fiber, cellulose fiber, alternate fiber, or a combination of these fibers.

• Wood fiber must be long strand, whole wood fiber thermomechanically processed from clean whole wood chips.

• Cellulose fiber must be made from natural or recycled pulp fiber, such as wood chips, sawdust, newsprint, chipboard, corrugated cardboard, or a combination of these materials.

• Alternate fiber must be a long strand, whole natural fiber made from clean straw, cotton, corn, or other natural feed stock.

Fiber must:

1. Disperse into a uniform slurry when mixed with water.

2. Contain ¾-inch fiber strands for at least 25 percent by total volume.

3. Have at least 40 percent retained when passed through a No. 25 sieve.

4. Have an initial moisture content of no more than 15 percent of its dry weight when tested under CA Test 226. The moisture content must be marked on the packaging.

Packet Pg. 259
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 28 5. Have a water holding capacity, by weight, of at least 1,200 percent when tested under the procedure designated in Caltrans final report, CA-DOT-TL-2176-1-76-36, “Water holding capacity for hydromulch,” available from METS.

6. Be nontoxic to plants and animal life.

7. Be free of synthetic or plastic materials, lead paint, printing ink, varnish, petroleum products, seed germination inhibitors, and chlorine bleach.

8. Contain less than 250 parts per million of boron.

9. Contain less than 7 percent ash when tested under the Technical Association of the Pulp and Paper Industry, TAPPI Standard T 413.

10. Be colored to contrast with the area on which the fiber is to be applied. The coloring agent must be biodegradable, nontoxic, and free from copper, mercury, and arsenic and must not stain concrete or painted surfaces.

Fiber for temporary hydraulic mulch must be at least 50 percent wood fiber. The remaining percentage must be cellulose fiber, alternate fiber, or a combination.

Tackifier must be:

1. Free from growth or germination inhibiting factors.

2. Nonflamable.

3. Nontoxic to aquatic organisms.

4. Functional for a minimum of 180 days.

General purpose tackifier may be either a plant-based product or a polymeric emulsion blend as follows:

1. Plant based tackifier must be a natural high molecular weight polysaccharide. A high viscosity hydrocolloid that is miscible in water, and labeled as either guar, psyllium, or starch, as follows:

1.1. Guar gum-based product must be derived from the ground endosperm of the guar plant, Cyanmopsis tetragonolobus. It must be treated with dispersing agents for easy mixing. It must be able to be diluted at the rate of 1 to 5 pounds per 100 gallons of water.

1.2. Psyllium based product must be manufac tured from the finely ground, mucilloid coating of Plantago ovata or Plantago ispaghula seeds and able seeds and able to dry and form a firm but rewettable membrane.

1.3. Starch based product must be a nonionic, water-soluble, granular material derived from corn, potato, or other plant-based source.

2. Polymeric emulsion blend tackifier must be a prepackaged liquid or dry powder, aniomic formulation with a residual monomer content not exceeding 0.05 percent by weight. The Packet Pg. 260
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 29 tackifier must contain and be labeled wi th one of the following as the primary active ingredients:

2.1. Acrylic copolymers and polymers.

2.2. Polymers of methacrylates and acrylates.

2.3. Copolymers of sodium acrylates and acrylamides.

2.4. Polyacrylamide and copolymer of acrylamide.

2.5. Hydrocolloid polymers.

Erosion control materials shall be applied in separate applications in the following sequence:

A. The following seed and fertilizer mixture shall be applied with hydro- seeding equipment within 30 minutes after the seed has been added to the mixture:

Material Temporary Pounds
Per Acre (Minimum)
Permanent Pounds
Per Acre (Minimum)
Seed 250 130
Commercial Fertilizer 600 600
Fiber 125 125

B. Straw shall be applied at the rate of 2 tons per acre, or 2.5 tons per acre for slopes greater than or equal to 4 percent slope, based on slope measurements. Incorporation of straw will not be required. Straw shall be distributed evenly without clumping or piling. When weather conditions are suitable, straw may be pneumatically spread.

C. The following mixture in the rates indicated shall be applied with hydro-seeding equipment:

Material Temporary Pounds
Per Acre (Minimum)
Permanent Pounds
Per Acre (Minimum)
Fiber 500 500
Tackifier 150 150

The ratio of total water to total tackifier in the mixture shall be as recommended by the manufacturer.

Once seed is started in an area, straw and stabilizing emulsion applications shall be completed in that area on the same working day.

The rates of erosion control materials may be changed by the Engineer to meet field conditions .

Erosion control will be measured by the square yard or acre.

Packet Pg. 261
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 30 Full compensation for “Erosion Control” shall be considered as included in the contract lump sum price paid for “Water Pollution Control” and no separate payment will be made therefor.

Local Topsoil

This work includes excavating, stockpiling, removing from stockpiles, spreading, and consolidating topsoil.

Material

Topsoil obtained from sources within the right-of-way shall be excavated to the lines and depths as directed by the Engineer. All lumps or clods shall be broken up before the topsoil is spread.

Topsoil obtained from within the project will be considered as selected material. Imported topsoil must consist of fertile, friable soil of loamy character that contains organic matter in am ounts natural to the region and be capable of sustaining healthy plant life. Imported topsoil must be free from deleterious substances such as litter, refuse, toxic waste, stones larger than 1 inch in size, coarse sand, heavy or stiff clay, brush, noxious weeds, and other substances detrimental to plant, animal, and human health.

Construction

Preparation shall include all the work required to make ready the areas for application of topsoil and erosion control materials. Rocks and debris larger than 2-1/2 inches in maximum dimensions shall be removed and disposed of outside the highway right-of-way as permitted by the Engineer.

Topsoil shall be spread uniformly at the rate specified in the special provisions or shown on the plans. The finished surface after spreading topsoil shall be approximately 1 inch below the top of adjacent grade.

Topsoil shall not be placed until all equipment, except equipment required for spreading topsoil, is through working in an area.

Spread topsoil to a uniform thickness. Topsoil shall be placed a minimum of 6 inches thick on all disturbance areas to be seeded and mulched per “Erosion Control” of these special provisions.

Topsoil shall be placed 4 inches thick on cut slopes that are 2:1 and flatter. Cut slopes shall be scarified to a depth of 2 inches prior to placing topsoil to ensure sufficient contact. Topsoil shall be roughened by trackwalking or rolling with a sheepsfoot roller prior to seeding and mulching.

Trackwalk topsoil with tracked equipment run perpendicular to slope contours. Water may be used to assist this process but must not cause erosion. Finished surfaces after topsoil placement must achieve a minimum of 85 percent compaction.

Full compensation for local topsoil shall be considered as included in t he contract price paid for “Water Pollution Control” and no additional compensation will be allowed therefor.

Plastic Netting

Photodegradable or biodegradable plastic netting shall not be used in fiber rolls, erosion control blankets, or any other erosion control BMP unless specified or approved by the Engineer.

Packet Pg. 262
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 31 Fiber Rolls

Fiber rolls shall conform to the provisions in Section 3- 12.6, “Water Pollution Control,” of the Standard Specifications and these special provisions and shall consist of apply ing fiber rolls materials to the areas shown on the plans, embankment, and excavation slopes and other areas disturbed by construction activities and as directed by the Engineer.

Fiber rolls shall be premanufactured roll of rice or wheat straw, wood excel sior, or coconut fiber encapsulated within a biodegradable jute, sisal, or coir fiber netting. The netting shall have a minimum durability of one year after installation. The netting shall be secured tightly at each end of the roll. Rolls shall be between 8 inches and 10 inches in diameter and shall have a minimum weight of 1 pound per linear foot and a minimum length of 20 feet.

Wood stakes shall be a minimum of 1” x 1” x 24” in size and made of untreated fir, redwood, cedar, or pine and cut from sound timber. They shall be straight and free of loose or unsound knots and other defects which would render them unfit for the purpose intended. Metal stakes shall not be used.

Fiber rolls shall be installed by constructing a furrow to a depth between 2 inches and 4 inches, and to a sufficient width to hold the fiber roll. The bedding area for the fiber rolls shall be cleared of obstructions including rocks, clods, and debris greater than one inch in diameter before installation. Stakes shall be installed 48 inches apart along the length of the fiber rolls and stopped at 12 inches from each end of the rolls. Stakes shall be driven to a maxium of 2 inches above, or flush with the top of the roll. Fiber rolls shall be placed parallel to the slope contour and 8 feet apart on 2:1 slopes and as shown on the plans.

If the intended function of the fiber rolls to disperse concentrated water runoff and to reduce runoff velocities is impaired, the Contractor shall take action to repair or replace the fiber rolls. S plit, torn, or unraveling rolls shall be repaired or replaced. Broken or split stakes shall be replaced.

Sagging or slumping fiber rolls shall be repaired with additional stakes or replaced. Locations where rills and other evidence of concentrated runof f have occurred beneath the rolls shall be corrected. Fiber rolls shall be repaired or replaced within 24 hours of identifying the deficiency.

Fiber rolls will be measured by lineal foot.

Full compensation for “Fiber Rolls” shall be considered as included in the contract lump sum price paid for “Water Pollution Control” and no separate payment will be made therefor.

As-Built/Record Documents

The Contractor shall keep and maintain on the Project Site, one record set of the Contract Documents, which shall be updated weekly to reflect current as-built conditions of the Work as it progresses and document changes to the Work shown on the Project Plans.

Record Documents shall be produced by marking a full-size (22”x34”) copy of the Project Plans.

The Contractor’s as-built information shall be clear and legible, marked in red, and at a minimum identify the following: the exact horizontal and vertical location of all installations in their finished condition, including all underground wor k and components; all electrical, plumbing and mechanical installations; all changes in construction, materials and installed equipment; and buried or concealed construction and utility features that are revealed during the course of Packet Pg. 263
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 32 construction. Special attention shall be given to recording of all buried utilities that differ from locations indicated in the Contract Documents.

The updated drawings shall be available for review by the Engineer and Inspector. Failure to comply with the preparation and submission of as -builts may result in the Engineer withholding the current progress payment, or be subject to administrative deductions as per Section 7-3.2.

Where specified in the Special Provisions or Technical Specifications as a condition to certification of final completion, the Contractor shall provide the original Record Documents, together with a certification by the Contractor that the Record Documents are a true representation of the Work as actually constructed. Timely submission of complete Record Documents shall be a condition to certification of final completion and to final payment. Delays in the submission of complete Record Documents may subject the contractor to liquidated damages.

Full compensation for As-Built/Record Documents shall be considered as included in the contract price paid for the various items of work and no additional compensation will be allowed therefor.

Order of Work

The first order of work shall be to place the order for the traffic signal equipment within 15 days after the notice to proceed has been issued. The Contractor shall furnish the Engineer with a statement from the vendors that the orders for the signal equipment have been received and accepted by the vendors.

Work Hours

Attention is directed to Caltrans E ncroachment Permit No. 0223 -NSN-0345 “Work Hours” abnd “Traffic Control”.

Notification of Work

The Contractor shall notify all affected customers (business or residence) at least 48 hours in advance of the anticipated work in the area. If the customer is not present, a notice approved by the Engineer shall be left attached to the front door (NOT in a mailbox). The Contractor shall prepare and submit its proposed door hanger notice for City review and approval.

Full compensation for notifications shall be included in the cost of the various contract items and no additional compensation will be allowed therefore.

Temporary Pavement Delineation

Attention is directed to Caltrans Encroachment Permit No. 0223 -NSN-0345 “Temporary Pavement Delineation”

Full compensation for Temporary Pavement Delineation shall be considered as included in the contract price paid for Traffic Stripe (Thermo plastic 4”, 6”, and 8”) and no further compensation will be allowed therefor.

Packet Pg. 264
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 33 Pavement Marker

Attention is directed to C altrans Encroachment Permit No. 0223 -NSN-0345 “Markers and Delineators”
Full compensation for Temporary Pavement Delineation shall be considered as included in the contract price paid for Traffic Stripe (Thermo plastic 6” and 8”) and no further compensation will be allowed therefor.

Contract Item List

Prepare Water Pollution Control
Attention is directed to Special Requirements for “Erosion Control” and Section 3- 12.6, “Water Pollution Control,” of the special provisions.

Water Pollution Control

Attention is directed to Special Requirements for “Erosion Control” and Section 3- 12.6, “Water Pollution Control,” of the special provisions.

Traffic Control

Attention is directed to Caltrans Encroachment Permit No. 0223-NSN-0345 “Traffic Control”.

Attention is directed to Part 6, “Temporary Traffic Control,” of the Standard Specifications and these special provisions.

Project Funding Sign

Attention is directed to the Special Requirements for “Project Funding Sign” of the Miscellaneous Requirements of the special provisions.

Construction Area Signs

Attention is directed to the Special Requirements for “Construction Area Signs” of the Miscellaneous Requirements of the special provisions.

Excavation (Unclassified)
Attention is directed to Section 300-2 “Unclassified Excavation” of the Special Provisions and Section 300-2.9 “Payment” of the Standard Specifications.

Cold Mill Asphalt Concrete
Attention is directed to Section 404 “Cold Milling” of the Standard Specifications and the Special Provisions.

Packet Pg. 265
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 34 Microsurface (Type II)

Microsurface (Type II) shall consist of mixing a polymer modified, cationic microsurfacing emulsion (MS), aggregate, mineral filler, set-control additives, and water; as well as spreading the mixture on a pavement surface where shown on the plans, in conformance with these special provisions, and as directed by the Engineer. Microsurfacing is to be a quick -traffic system, meaning that it will be able to accept traffic after a short period. Normally, these systems have been required to accept rolling traffic on a one- half (½) inch thick surface within one hour after placement in +75o F temperature and 50 percent or less humidity.

Materials

The material for microsurfacing shall conform to the following requirements:

Microsurfacing Emulsion (MS)

Microsurfacing Emulsion (MS) shall be homogenous and shall conform to these special provisions. The polymer shall be milled or blended into the asphalt or blended into the emulsifier solution prior to the emulsification process.

The MS shall conform to the following requirements when tested in conformance with the following test methods:

Polymer Modified, Cationic Microsurfacing Emulsion (MS) Specification Designation Test Method Requirement
Viscosity SDF @ 77 °F AASHTO T 59 15-90 Seconds
Sieve, max. AASHTO T 59 0.30 Percent
Settlement, 5 days, max. ASTM D244 5 Percent
Storage Stability, 1 day,
max.

AASHTO T 59 1 Percent
Residue by Evaporation,
min.

California Test 331 62 Percent

Specification Designation for Residue
Specification Designation Test Method Requirement
Penetration@ 77 F
100g, 5s ,0.1mm
AASHTO T 51 40-90
Softening Point F Min. AASHTO T53 135

Water and Additives

Water shall be potable and free of harmful soluble salts, reactive chemicals, and o ther contaminants. Additives may be added to the emulsion mix or any of the component materials to provide the control of the quick -traffic properties. The additives must be included as part of the mix design and be compatible with other components of the mix.

Packet Pg. 266
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 35 Mineral Filler

Mineral filler shall be Portland cement or hydrated lime that is free of lumps. Portland cement shall be either Type I, Type II, Type III or combination thereof. The type and amount of mineral filler shall be determined by the C ontractor based on laboratory mix designs. The mineral filler will be considered part of the aggregate gradation requirement. An increase or decrease of 1 percent may be permitted when the Micro surfacing is being placed if it is found to be necessary for better consistency or set times.

Aggregate

The mineral aggregate used shall be of the type and grade specified for the particular use of the micro surfacing. Aggregate shall consist of sound, durable, crushed stone or crushed gravel and approved mineral filler. The material shall be free from vegetable matter and other deleterious substances. Aggregates shall be 100% crushed material with no rounded particles and shall be volcanic in origin. All aggregate shall be free of caked lumps and oversize particles.

The aggregate, prior to the addition of emulsion shall conform to the requirements of this section. If aggregates are blended each component aggregate shall meet the sand equivalency and abrasion resistance and shall be 100% crushed as tested in accordance with California Test 205. The definition of a crushed particle in California Test 205 Section D, is amended to read: “Any particle having two or more fresh mechanically fractured faces shall be considered a crushed particle.”

The percentage composition by mass of the aggregate (including mineral filler) shall conform to the following grading requirements when tested in conformance with California Test 202:

TYPE II
Sieve Sizes Percentage Passing
3/8" 100
No. 4 94-100
No. 8 65-90
No. 16 40-70
No. 30 25-50
No. 50 20-30
No. 100 10-20
No. 200 5-15

The aggregate (excluding mineral filler) shall conform to the following quality requirements:

Test California Test Requirements
Sand Equivalent (Min.) 217 70
Durability Index (Min.) 229 75
Packet Pg. 267
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 36 Percentage of Crushed
particles (Min.)1 205 100%
Los Angeles Rattler
Loss at 500 Rev. (Max) 211 35%
Notes: 1. CT205, Section D, is amended to read: “Any particle having 2 or more freshly, mechanically fractured faces shall be considered a crushed particle.”

If the results of the aggregate grading do not meet the specified gradation, the micro surfacing represented by the test shall be removed. Also, if the results of the Sand Equivalent test for aggregate do not meet the specified requirement, the micro surfacing represented by the test shall be removed. No single aggregate grading or Sand Equivalent test shall represent more than 300 ton or one day's production, whichever is smaller.

Mix Design

At least seven working days before the microsurfacing placement commences, the Contractor shall submit for approval of the Engineer a laboratory report of tests and a proposed mix design covering the specific materials proposed for use on the project.

The percentages of each individual material proposed in the mix design shall be shown in the laboratory report. Individual materials shall be within the following limits:

Residual Asphalt ............ 5.5% to 9.5% by dry mass of aggregate Mineral Filler .................. 0% to 3% by dry mass of aggregate Additive .......................... As needed
Water ............................ As needed

Adjustments may be required during construction based on field conditions.

The mix design and aggregate tests shall be performed by a laboratory capable of performing the applicable International Slurry Surfacing Association (ISSA) tests. The proposed microsurfacing mixture shall conform to the specified requirements when tested in conformance with the following tests:

Test ISSA Test Method Requirements
Wet Cohesion
@ 30 Minute (Set) (Min.)
@ 60 Minute (Traffic) (Min.)
TB* 139

12 kg-cm
20 kg-cm
Excess Asphalt TB* 109 540 g/m2
Wet Stripping (Min.) TB* 114 90%
Wet Track Abrasion
6-day Soak Loss (Max.)
TB* 100

810 g/m2
Displacement
Lateral (Max.)
Specific Gravity After 1000
Cycles of 125 lbs. (56.8 kg)(Max.)
TB* 147A

5%

2.10 Classification Compatibility TB* 144 (AAA, BAA) 11 Grade Points
Packet Pg. 268
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 37 Mix Time @ 77°F (25°C) TB* 113 Controllable to 120
Seconds
TB* = Technical Bulletin

The laboratory that performed the tests and designed the mixture shall sign the laboratory report.

The report shall show the results of the tests on individual materials and shall compare their values to those required by these special provisions. The report shall clearly show the proportions of aggregate, filler (minimum and maximum), water (minimum and maximum), set control additive, and MSE solids content (minimum and maximum) based on the dry mass of aggregate. The laboratory shall report the quantitative effects of moisture content on the unit mass of the aggregate (bulking effect) in conformance with the requirements of ASTM Designation C 29M.

Previous laboratory reports covering the same materials may be accepted provided the material test reports were completed within the previous 12 months.

Once the mix design is approved by the Engineer, no substitution of other material will be permitted unless the materials proposed for substitution are first tested and a laboratory report is submitted for the substituted design in conformance with these special provisions. Substituted materials shall n ot be used until the mix design for those materials has been approved by the Engineer.

The completed mixture, after addition of water and set control agent, if used, shall be such that the micro surfacing mixture has proper workability. At the expiration of the road closure hours, in conformance with the provisions in Part 6 - Street Closures, Detours, Barricades, of these special provisions, the microsurfacing mixture shall be sufficiently cured to support unrestricted traffic.

Proportioning

Aggregate, mineral filler, MS, water, and additives, including the set -control agent, if used, shall be proportioned by volume utilizing the mix design approved by the Engineer. If more than one kind of aggregate is used, the correct amount of each kind of aggregate to produce the required grading shall be proportioned separately, prior to adding the other materials of the mixture, in a manner that will result in a uniform and homogeneous blend.

The aggregate shall be proportioned using a belt feeder operated with an adjustable cutoff gate.

The height of the gate opening shall be determinable. The MS shall be proportioned by a positive displacement pump. Variable rate emulsion pumps, if used, shall be calibrated and sealed in the pump's calibrated condition in conformance with California Test 109 prior to usage.

The delivery rate of aggregate and MS per revolution of the aggregate feeder shall be calibrated at the appropriate gate settings for each mixer-spreader truck used on the project in conformance with California Test 109 and in conformance with the provisions of these special provisions.

The aggregate belt feeder shall deliver aggregate to the pugmill with such volumetric consistency that the deviation for any individual aggregate delivery rate check-run shall not exceed 2.0 percent of the mathematical average of 3 runs of at least three tons each. The emulsion pump shall deliver MS to the pugmill with such volumetric consistency that the deviation for any individual delivery rate check -run shall be within 2.0 percent of the mathematical average of 3 runs of at least 300 gallons each. The water pump shall deliver water to the pugmill with such volumetric consistency that the deviation for any individual delivery rate check-run shall be within 2.0 percent of the mathematical average of 3 runs of at least 300 gallons each.

Packet Pg. 269
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 38 The MS storage tank shall be located immediately before the emulsion pump and shall be equipped with a device which will automatically shut down the power to the emulsion pump and aggregate belt feeder when the MS level is lowered to a point where the pump suction line is exposed.

A temperature- indicating device shall be installed in the emulsion storage tank at the pump suction level. The device shall indicate the temperature of the MS and shall be accurate to within 10°F.

The belt delivering the aggregate to the pugmill shall be equipped with a device to monitor the depth of aggregate being delivered to the pugmill. The device for monitoring the depth of aggregate shall automatically shut down the power to the aggregate belt feeder whenever the depth of aggregate is less than the target depth of flow. A second device shall be located where the device will monitor the movement of the aggregate belt by detecting revolutions of the bel t feeder. The devices for monitoring no flow or belt movement shall automatically shut down the power to the aggregate belt when the aggregate belt movement is interrupted. The device to detect revolutions of the belt feeder will not be required where the aggregate delivery belt is an integral part of the drive chain. To avoid erroneous shutdown by normal fluctuation, a delay of 3 seconds will be permitted between sensing and shutdown of the operation.

Mixing and Spreading Equipment

The micro surfacing shall be mixed in continuous pugmill mixers of adequate size and power for the type of micro surfacing to be placed. All indicators shall be in conformance with these special provisions and shall be in working order prior to commencing mixing and spreading operations.

Mixer-spreader trucks shall be equipped to proportion the MS, water, aggregate, mineral filler, and set-control additives by volume. Rotating and reciprocating equipment on mixer -spreader trucks shall be covered with metal guards.

The mix er-spreader truck shall not be operated unless low -flow and no- flow devices and revolution counters are in good working condition and functioning and metal guards are in place.

Indicators required by these special provisions shall be visible while walking alongside the mixer- spreader truck.

Aggregate feeders shall be connected directly to the drive on the emulsion pump. The drive shaft of the aggregate feeder shall be equipped with a revolution counter reading to the nearest one - tenth of a revolution.

The microsurfacing mixture shall be spread by means of a spreader box conforming to the following requirements:

Spreader Box

The spreader box shall be capable of placing the microsurfacing a minimum of 12 -feet wide and shall have strips of flexible rubber belting or similar material on each side of the spreader box and in contact with the pavement to prevent the loss of micro- surfacing from the box.

Spreader boxes shall have baffles, reversible motor driven augers, or other suitable means to insure uniform application on super -elevated sections and shoulder slopes. Spreader box skids shall be maintained in such manner as to prevent chatter (wash boarding) in the finished mat. The spreader box in use shall be clean and free of micro surfacing and MS at the start of each work shift.

Packet Pg. 270
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 39 The spreader box shall have a series of strike-off devices at the rear of the box. The leading strike-off device shall be fabricated of steel, stiff rubber or other suitable material. The number of strike-off devices shall be determined by the Contractor. The first strike-off device shall be designed to maintain close contact with the pavement during the spreading operations, shall obtain the thickness required, and shall be capable of being adjusted to the various pavement cross sections for application of a uniform micro surfacing finished surface. The final strike - off device shall be fabricated of flexible material suitable for the intended use and shall be designed and operated to ensure a uniform texture is achieved in t he finished surface of the micro surfacing. The final strike-off device shall be cleaned or changed daily if problems with longitudinal scouring occur.

Flexible fabric drags attached to the rear of the spreader box shall not be used.

The microsurfacing mixture, to be spread in areas inaccessible to the controlled spreader box, may be spread by other methods upon approval of the Engineer.

Preparation for Microsurfacing

Before placing the microsurfacing, all pavement surfaces shall be cleaned by pick -up broom to remove loose particles of paving, dirt, and other extraneous material. Manholes, valve boxes, drop inlets and other service entrances shall be protected from the microsurfacing by a suitable method acceptable to the Engineer. When required, the roadway surface may be fogged with water ahead of the spreader box. The application of the fog spray may be adjusted to suit temperatures, surface texture, humidity and dryness of pavement.

All weeds shall be removed prior to application of microsurface.

Placing

The microsurfacing mixture shall be uniformly spread on the existing surfacing within the rate specified without spotting, rehandling or otherwise shifting of the mixture.

The microsurfacing shall not be placed prior to seven days after replaci ng AC surfacing unless the fresh AC surface area is covered with a prime coat as specified in Section 302- 5.3 of these special provisions. In no case shall the micro surfacing be placed on fresh asphalt prior to three days curing time.

The microsurfacing mixture shall not be placed when the ambient temperature is below 60- degrees F, humidity above 60 percent or during unsuitable weather. Microsurfacing shall not be placed if rain is imminent or there is the possibility that there will be freezing temperatures within 24 hours.

Microsurfacing shall be spread at a rate within the following ranges of pound of dry aggregate per square yard (kilograms of dry aggregate per square meter).

Micro-surfacing Type Location Spread Rate
Type II Full Traffic Width 15 – 20

Packet Pg. 271
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 40 Longitudinal joints shall correspond with the edges of the traffic lanes. The Engineer may permit other patterns of longitudinal joints if the patterns will not adversely affect the quality of the finished product.

Through traffic lanes shall be spread in full lane widths only. Longitudinal joints common to two traffic lanes shall be butt joints with overlaps not to exceed 3 inches. Building paper shall be placed at the transverse joints to avoid double placement of the micro surfacing. Other s uitable methods to avoid double placement of the micro surfacing will be allowed. Hand tools shall be available to remove spillage.

The mixture shall be uniform and homogeneous after placing on the surfacing and shall not show separation of the MS and aggregate after setting. The completed surface shall be of uniform texture and free from ruts, humps, depressions, or irregularities.

Adequate means shall be provided to protect the microsurfacing from damage by traffic until such time that the mixture has cured sufficiently so that the micro surfacing will not adhere to or be picked up by the tires of vehicles.

Placement of the microsurfacing shall cease a minimum of one hour before the expiration of the road closure hours as specified in Part 6 - Street Closures, Detours, Barricades, of these special provisions, unless the Contractor proves to the satisfaction of the Engineer that the surface will be ready for unrestricted traffic at the expiration of the road closure hours.

Broadcast Sand

Sand may be used to open limited traffic to driveways only with the Engineer’s authorization.

Sand shall be “washed” sand and applied only by using a mechanical broadcaster. All broadcast sand shall be swept up within 24 hours of application.

Repair of Early Distress

If bleeding, raveling, delamination, rutting, or washboarding occurs within the one- year maintenance period, the Contractor shall diligently pursue repairs within 15 days of notification by any method approved by the Engineer. The Contractor shall not be relieved from maintenance until repairs have been completed.

Payment

The contract price paid per square yard for “ Microsurfacing (Type II) ” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in placing microsurfacing, complete in place, including testing for and furnishing mix design, cleaning the surface, furnishing added water and set -control additives, rolling, sanding, and protecting the micro surfacing until i t has set, as shown on the plans, as specified in these special provisions, and as directed by the Engineer.

Asphalt Concrete
Attention is directed to Section 302-5 “Asphalt Concrete Pavement” of the Special Provisions and Standard Specifications.

Packet Pg. 272
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 41 Aggregate Base
Attention is directed to Section 301-2 “Untreated Base” of the Standard Specifications and the Special Provisions.

Cross Gutter

The contract price paid per square foot for “Cross Gutter” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in the installation of the concrete cross gutter, complete in place, including removal and disposal of the existing asphalt concrete shown on the plans , removal of any existing pipe, placement of concrete or asphalt transitions, tie-in paving, etc. as necessary to provide a complete and fully functioning cross gutter as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

Curb and Gutter

The contract unit price paid per linear foot for “Curb and Gutter” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all work involved in the installation of the curb and gutter including but not limited to sawcutting for trim line, removal and disposal of the existing asphalt concrete and existing curb and gutter, additional aggregate base needed to make base grade, AC tie-in paving, protection of the existing sidewalk, trees, etc. as necessary to provide a complete and fully functioning curb and gutter as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

Concrete Curb Ramp

Ramp types shall be as noted on the plans unless otherwise approved by the Engineer and shall be constructed per City of Redding Construction Standards Pages 141.10, 141.20, and 141.30, per Caltrans Standard A88A, or as shown on the plans.

The contract price paid per square foot of “Concrete Curb Ramp” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in installing concrete cu rb ramps, complete in place, including grading, excavation, , removal and disposal of the existing asphalt and concrete, base, compaction of base, forming, finishing, curing, installing detectable warning surfaces, installing expansion joint material, grooving, retaining curb, pedestrian accommodations, and public safety as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the engineer.

Sidewalk (4” PCC)
The contract price paid per square foot for "Sidewalk (4" PCC)" shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in the construction of Sidewalk (4" PCC), complete in place, including all watering, trenching, excavation, grading, relocation of irrigation systems as required, root pruning and removal of offensive tree roots, aggregate base backfill, compacting, bar reinforcing steel, integral curbs, concrete forming and curing, tree planters disposal of excess materials, Packet Pg. 273
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 42 pedestrian accommodation, public safety, and all specific items shown on the plans, specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

Replace Manhole Frame and Cover (SD)
The Contractor shall replace storm drain manhole frame and covers as shown on the plans and per City of Redding Construction Standards page 264.00 and 264.10.

The contract unit price paid for “Replace Manhole Frame and Cover (SD)” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in replacing manhole frame and cover complete in place as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

Replace Manhole Frame and Cover (SS)
The Contractor shall replace sanitary sewer manhole frame and covers as shown on the plans and per City of Redding Construction Standards page 364.20 and 364.30.

The contract unit price paid for “Replace Manhole Frame and Cover (SS)” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in replacing manhole frame and cover complete in place as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

Remove Pavement Marking (Thermoplastic)

All thermoplastic pavement marking shall be removed prior to asphalt concrete or micro surfacing application by grinding. Depth of grind shall be slightly less than the thickness of the marking and the resulting surface shall be left rough for proper asphalt concrete or micro-surfacing adhesion.

The contract price paid per square f oot of “Remove Pavement Marking (Thermoplastic)” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in removing pavement marking including traffic control, clean up, air pollution control, and mobilization, as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

Remove Traffic Stripe (Thermoplastic)

Traffic stripes measuring 4-inch, 6-inch, and 8-inch wide and pavement markers to be removed shall be removed at the locations shown on the plans and at the locations designated by the Engineer.

Traffic stripes shall be removed to the fullest extent possible from the pavement by any method that does not materially damage the surface or texture of the pavement or surfacing. Sand or other material deposited on the pavement as a result of removing traffic stripes shall be removed as the work progresses. Accumulations of sand or other material which might interfere with drainage or might constitute a hazard to traffic will not be permitted.

Traffic stripes shall be removed before any change is made in the traffic pattern.

Packet Pg. 274
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 43 Remove traffic stripe measuring 4- inch, 6-inch, and 8- inch wide will be measured by the linear foot. Gaps in the broken traffic stripes will not be measured. All paint which is evident in these gaps shall be removed to the fullest extent possible.

The contract price paid per linear foot for “Remove Traffic Stripe (Thermoplastic)” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in removing traffic stripes, complete in place, to include removal of pavement markers including underlying adhesive, provide temporary pavement delineation, disposal of excess materials, as shown on the plans, specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

Pavement Marking (Thermoplastic)

Attention is directed to Section 314-4 Application of Traffic Striping and Curb and Pavement Markings of the special provisions and the Standards Specifications.

Pavement Marking (Green - Bike)

Attention is directed to Section 314 -4 Application of Traffic Striping and Curb and Pavement Markings of the special provisions and the Standards Specifications.

Install 90 mil preformed, fused thermoplastic film high skid, that has intermixed reflective elements with factory installed crushed class or aggregate on the surface in the locations shown on the plans. The pavement marking material shall be designed to minimize loss of traction for bicyclists.

The pattern of the green colored marking shall be continuous or segment ed in a manner that matches the pattern of the associated dashed lines, thus filling in only the areas that are directly between a pair of dashed lines segments, as shown on the plans.

Pavement Marking (Green - Bike) shall be Ennis-Flint PreMark with Vizigrip or approved equal.

The daytime chromaticity for the green colored marking shall be:
1 2 3 4

X Y X Y X Y X Y

0.230 0.754 0.266 0.500 0.367 0.500 0.444 0.555

The daytime luminance factor (Y) shall be at least 7, but no more than 35.

The nighttime chromaticity for the green colored marking shall be:

1 2 3 4
X Y X Y X Y X y

0.230 0.754 0.336 0.540 0.450 0.500 0.479 0.520

Packet Pg. 275
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 44 Traffic Stripe (4” Thermoplastic), (6" Thermoplastic), (8" Thermoplastic)

Attention is directed to S ection 314-4 Application of Traffic Striping and Curb and Pavement Markings, of the special provisions and the Standard Specifications.

Pavement Marker

The Contractor shall provide and install Pavement Markers in accordance with Caltrans Standard Plans Details A20A thru and A20D and City of Redding Construction Standards 171.00 and as specified in these special provisions, and as directed by the Engineer.

Pavement markers outside the project limits marred or destroyed by the Contractor’s operations shall be replaced to the satisfaction of the Engineer at no cost to the City of Redding.

The contract unit price paid for “Pavement Marker” shall include full compensation for furnishing all labor, materials, tools, equipment, and incident als and for doing all the work involved in installing pavement markers, complete in place, as shown on these plans, as specified in these special provisions, and as directed by the Engineer.

Install Sign

The distance from the finish grade to the bottom edge of the lowest sign shall be 7 feet where located in pedestrian walkways.

The contract unit price paid for each “Install Sign” shall include full compensation for furnishing all labor, materials, tools, equipment , and incidentals and for doing all the work involved in installing signs complete in place, including all required mounting hardware, sign post and quick -change base per the City of Redding Standards Page 152.10, excavation, concrete, and providing temporary signage during the transition as shown on the plans, as specified in the Standard Specifications, these special provisions, and as directed by the Engineer.

Remove Sign

The contract unit price paid for “Remove Sign” shall include full compensat ion for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in removing and disposing of existing signs and posts, including all work necessary to backfill the existing post hole, as shown on the plans, as specified in the Standard Specifications, these special provisions, and as directed by the Engineer.

Marker Post

Marker Posts shall be Type K17 Flexible Post by US Reflector or approved equal. The posts shall be white in color with two, white reflective collars. Posts shall be installed with an anchor bolt that screws into a flush mounted metal sleeve, which is bonded into the pavement. The Contractor shall mark the post locations for approval by the Engineer prior to installation.

Marker Post with cycle track sign shall be FlexBollard with Sign Post of Seton or approved equal.

The posts shall be red in color with two, white reflective stripes. Posts shall be installed with an anchor bolt that screws into a flush mounted metal sleeve, which is bonded to the pavement. The Contractor shall mark the post locations for approval by the Engineer prior to installation.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 45 The contract unit price paid for “Marker Post” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in installing marker posts complete in place including all required mounting hardware as shown on the plans, as specified in the Standard Specifications, and these special provisions, and as directed by the Engineer.

Traffic Signal Modifications

Attention is directed to Part 7, Section 700 Materials of these Special Provisions.

Street Light (Standard & LED Luminaire)

The contract unit price paid for “Street Light (St andard & LED Luminaire)" shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in installing the street lights, including foundation standard and luminaire, as set forth o n the project plans, complete in place, including all watering, trenching, excavation, aggregate base backfill, concrete forming and curing, disposal of excess materials, trimming of existing trees that will block lighting, all necessary to provide a compl ete and fully functioning street light as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

Pullbox (2E), (3E)

Attention is directed to section 701-11 of the Standard Specifications.

Conduit (2" PVC), (4” PVC)

Attention is directed to section 701 of the Standard Specifications and these special provisions.

Conductor (#6)

Attention is directed to section 701 of the Standard Specifications and these special provisions.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 46 Electric Plans

The project electric plans (sheets 22-26) refer to work to be completed by the "Customer". On this project, the Customer is the City of Redding Public Works Department. All work set forth in the electric plans as being completed by Customer shall be completed by the Contractor as necessary to provide a complete and operational street light system as set forth in the plans, as specified in the Standard Specifications, the City of Redding Construction Standards, these special provisions, and as directed by the Engineer.

Full compensation for interpreting the electric plans and providing the required electric improvements shall be considered as included in the contract price paid for various items of work and no further compensation will be allowed therefor.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 47 PART 1 GENERAL PROVISIONS

SECTION 1 GENERAL

1-1 General

The following terms are added:

“Wherever in these documents the words “City” or “Agency” appear, it shall be understood to refer to and indicate the City of Redding, a general law city, existing under and by virtue of the laws of the State of California.

Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended or if delivered at or sent by registered mail to the last business address known to him who gives the notice.”

1-2 Terms and Definitions

Definitions are amended or added as follows:

1. Bid Guaranty – The cash, cashier’s check, certified check, or bidder’s bond accompanying the Bid as a guaranty that the Bidder will enter into a contract with the Agency for the performance of the work.

2. Board, Council, and Agency – The officer or body constituting the awarding authority of the Agency.

3. City, Contractor, and Engineer - The City, Contractor, and Engineer are those as defined in the Standard Specifications. They are treated throughout the contract document as if each were of the singular number and masculine gender.

4. Date of Execution of the Contract – The date on which the Contract is signed by the Agency’s authorized representative.

5. Plans – The drawings, profiles, cross sections, working drawings and supplemental drawings, or reproductions thereof, approved by the Engineer, which show the location, character, dimensions, or details of the Work. Plans may either be bound in the same book as the Specifications or bound in separate sets, and are part of the Contract Documents regardless of the method of binding.

6. Standard Specifications – Standard Specifications for Public Works Construction (SSPWC) the “Greenbook,” 2021 Edition and current supplements as amended, prepared by the Southern California Chapter American Public Works Association, and the Southern California Districts, Associated General Contractors of California.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 48 1-6 BIDDING AND SUBMISSION OF THE BID

1-6.1 General

Add the following paragraph:

“When an item of work is designated as (S) in the Bid or Proposal, the estimated quantity for that item of work shall be designated as a “Specialty Item.”

1-7 AWARD AND EXECUTION OF THE CONTRACT

1-7.1.1 Acceptance or Rejection of Proposals

The City reserves the right to reject any and all proposals. Without limiting the generality of the foregoing, any proposal which is incomplete, illegible, or irregular may be rejected; any proposal having erasures or corrections in the price sheet may be rejected; any proposal in which the unit price is omitted or in which the unit price is obviously unbalanced may be rejected; any proposal accompanied by an insufficient or irregular bid security may be rejected.

1-7.1.2 Forfeiture of Proposal Guaranty

If a bidder should, after being awarded the contract, fail to execute the contract and furnish the necessary bonds, certifications, and insurance in the manner and within the time provided in these specifications, the bid security shall be forfeited to the City as liquidated damages, and the award of the contract shall be annulled.

1-7.1.3 Return of Proposal Guaranties

All securities will be returned except that of the successful bidder and that of the next lowest bidders up to four (4), which the City will hold until the contract documents have been executed and the required contract bonds and insurance have been submitted by the successful bidders and accepted by the City or until bids are rejected.

1-7.1.4 Award of Contract

Any contract awarded will be to the lowest responsible bidder who submits a responsive bid. Any award will be made within 90 days after the opening of the proposals. The period of time specified above within which the award of contract may be made shall be subject to extension. All bidders who submitted a bid that was not rejected will be asked to extend their bids.

All bids will be compared on the basis of the Engineer’s estimate of the quantites of work to be done.

1.7.1.5 Execution of Contract

The contract in form and content satisfactory to the City shall be executed by the bidder to whom the contract is awarded and returned, together with all required bonds, policies, and certificates, within 10 days, (not including Sundays and legal holidays), after award of the contract. No proposals shall be considered binding on the City unt il the contract has been executed by all parties thereto.

Packet Pg. 280
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 49 1-7.1.6 Early Start of Work

The Contractor may start job site activities before receiving notice of Contract approval under the following conditions;

1. Submit the contract, bonds, and insurance listed in 1-7.1.5, Execution of Contract.

2. Provide a letter to the City with at least 72-hour notice requesting an early start of work.

3. Request and obtain an encroachment permit from the City.

4. Receive written approval from the City Engineer to start work.

5. Perform work at your own risk.

6. If the Contract is approved, work already performed that complies with the Contract is authorized.

7. If the Contract is not approved, the Contractor shall leave the job site in a neat condition, restore the site or facility to its former condition or equal. The City will not pay for this work.

8. The City does not adjust working days for work performed before Contract approval.

9. Ground disturbing/job site activities are still subject to the requirements of the Water Pollution Control Plan or Storm Water Pollution Prevention Plan.

1-7.2 Contract Bonds

Delete this section in its entirety and add the following:

“Before execution of the Contract by the Agency, the Bidder shall file with the Agency surety bonds satisfactory to t he Agency in the amounts and for the purposes noted below. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California shall be issued by a surety who is listed in the latest revision of the U.S.

Department of Treasury Circular 570, is authorized to issue bonds in California, and whose bonding limitation shown in said circular is sufficient to provide bonds in the amount required by the Contract. The Bidder shall pay all bond premiums, costs, and incidentals.

Each bond shall incorporate, by reference, the Contract and be signed by both the Bidder and Surety and the signature of the authorized agent of the surety shall be notarized.

The Bidder shall provide two good and sufficient surety bonds. The “Payment Bond” (Material and Labor Bond) shall be for not less than 100 percent of the contract price, to satisfy claims of material suppliers and of mechanics and laborers employed by it on the work. The bo nd shall be maintained by the Contractor in full force and effect until the Work is accepted by the Agency, and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.

The “Performance Bond” shall be for 100 percent of the contract price to guarantee fai thful performance of all work, within the time prescribed, in a manner satisfactory to the A gency, and that all materials and workmanship will be free from original or developed defects. In Packet Pg. 281
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 50 addition, the Performance Bond shall include a one-year Maintenance Bond which shall begin upon acceptance of the Work. The amount of the Maintenance Bond shall be for 50 percent of the final contract price. The Maintenance Bond shall be submitted on the form contained in these specifications or on a form which conforms to it prior to release of final payment (less retention) for the work.

Should any bond become insufficient, the Contractor shall renew the bond within ten (10) days after receiving notice from the Agency.

Should any Surety at any time be unsatisfactor y to the Agency, notice will be given the Contractor to that effect. No further payments shall be deemed due or will be made under the Contract until a new Surety shall qualify and be accepted by the Agency.

Changes in the Work, or extensions of time, made pursuant to the contract, shall in no way release the Contractor or Surety from their obligations. Notice of such changes or extensions shall be waived by the Surety.”

SECTION 2 SCOPE OF WORK

2-2 PERMITS

Add the following paragraph(s):

“The Contrac tor and any subcontractor working under the Contractor shall obtain a City business license prior to doing any work on a job site in the City. It shall be the responsibility of the Contractor, who is signature to the Contract, to notify their subcontractor(s) to abide to this requirement. In the event a required business license is not obtained, the City shall give the Contractor written notice of 10 days to correct the deficiency. In the event the business license(s) is not obtained, the City shall withhold the estimated cost of the license(s) from the next payment to the Contractor until the license is obtained. If during the course of construction a City business license expires and the Contractor or subcontractor continues to work, these same provisions will apply.”

The City of Redding has obtained an encroachment permit (No. 0223-NSN-0345) from Caltrans. The Contractor shall be responsible for obtaining a double encroachment permit from Caltrans at a cost of $164. The Contractor shall also be responsible for meeting with Caltrans staff to go over all the requirements prior to start of construction. The Contractor shall familiarize himself with the permit requirements and shall be responsible for the implementation of all permit conditions.

Environmental Compliance

The Contractor’s activities on this project are subject to certain environmental compliance limitations. The City has obtained or adopted permits, agreements, approvals, and/or other environmental documentation (Permits) for the project that are binding on the Contractor and affect the Contractor’s work. Such Permits include:

1. The project includes pre -construction biological survey areas. If vegetation removal or construction occurs during the nesting season fo r migratory birds or raptors (February 1 and August 31), the Contractor will hire a qualified biologist to conduct pre-construction surveys for nesting birds.

Packet Pg. 282
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 51 The Contractor shall be fully aware of the Permits and shall be responsible for constructing the project in compliance with all provisions of the Permits, and those applicable measures contained in the Permits reasonably pertaining to construction of the project as indicated below in ENVIRONMENTAL COMPLIANCE. Proposed changes to the Permits shall be submitted to the Engineer for transmittal to the appropriate approving authority. Changes shall not be implemented until approved in writing by the Engineer. All changes shall be fully binding on the Contractor.

Contractor shall be responsible for penalties assessed or levied on the Contractor or the City of Redding as a result of the Contractor’s failure to comply with applicable provisions and measures of the Permits.

Modifications made as a result of the Contractor’s non-compliance with the conditions of the Permits shall not be cause for additional compensation to the Contractor. The provisions of this section shall be made a part of every subcontract executed pursuant to this contract.

Days when the Contractor’s operations are restricted by the requirements of this section shall not be considered to be non- working days. No time extensions shall be granted as a result of the restrictions of this section.

Contract Environmental Manager

The Contractor shall designate a Contractor Environmental Manager (CEM) to coordinate, manage, and ensure implementation of all environmental related measures as required by environmental permits and these Specifications. The CEM will be located at the project site and available for coordination with the City as n ecessary to ensure compliance with these Specifications. The CEM shall monitor the Contractor’s activities and have the authority to implement or cause implementation of measures necessary to ensure compliance with these Specifications. The CEM may be assigned other duties and responsibilities by the Contractor as desired.

Environmental Compliance

1. The construction related conditions in the Permits and Agreements shall be implemented by the Contractor including pre- construction notifications, meetings, trainings, surveys, ESA fence installation, or post-construction notifications and reporting.

2. If vegetation removal or construction activities will occur between February 1 and August 31, a Contractor supplied Biologist shall conduct a preconstruction s urvey within 7 days of construction activities beginning (including mobilization). If construction activities cease for a period greater than 7 days, additional preconstruction surveys will be required.

3. If nesting birds or raptors are found, the Biologi st and Contractor must contact the City Resident Engineer and the City Environmental Compliance Manager. The City will consult with CDFW. An appropriate buffer, as determined by CDFW will be placed around the nest until the young have fledged.

4. Resource agency representatives shall have the right to enter the Project site at any time.

5. If human remains are discovered during project activities, all work will stop in the vicinity of the find and both the City and the Shasta County Coroner’s Office shall be notified.

Packet Pg. 283
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 52 Treatment of the remains shall be conducted in accordance with the direction of the Coroner and/or the Native American Heritage Commission, as appropriate.

6. Staging and storage areas for equipment, materials, fuels, lubricants and solvents along with all maintenance and re-fueling activities for all machinery and equipment shall be no less than fifty (50) feet away from any watercourse (drainage, ditch, creek, stream, or river).

7. Any equipment or vehicles driven and/or operated within or adjacent to a watercourse shall be checked and maintained daily to prevent leaks or materials that could be deleterious to aquatic and terrestrial life or riparian habitat.

8. Stationary equipment such as motors, pumps, generators, and welders, located within or adjacent to a watercourse shall be positioned over drip pans.

9. All activities performed in or near a watercourse shall have absorbent materials designated for spill containment and clean- up activities on- site for use in an accidental spill. The Contractor shall immediately notify the Engineer and the California Emergency Management Agency at 1-800-852-7550 and immediately initiate the clean- up activities.

CDFW shall be notified by the Contractor and consulted regarding clean-up procedures.

10. The Contractor shall prevent the discharge of sediment, and/or muddy, turbid, or silt-laden waters, resulting from the project, into any watercourse. Where necessary to prevent such discharge, the Contractor shall properly install and maintain sediment barriers (including but not limited to filter fabric fencing, fiber mats, rice straw or fiber waffles or rolls) capable of preventing downstream sedimentation/turbidity. Said devices shall be cleaned of all trapped sediment as necessary to maintain proper function. Recovered sediment shall be disposed of where it shall not return to the watercourse. Said devices shall be completely removed from the channel, along with all temporary fills, upon completion of operations.

11. Best management practices (BMPs) for erosion, sediment, turbidity and pollutant control shall be implemented and in place at commencement of, during, and after any ground clearing activities, construction activities, or any other project activities that could result in erosion, sediment, or other pollutant discharges to waters. An effective combination of erosion and sediment control BMPs shall be implemented year round, regardless of season or time of year.

12. Groundwater and subsurface flow encountered during excavation shall be pumped to a natural or excavated settling basin on stable soil. The settling basin shall not be allowed to drain to or be pumped to any watercourse until the stored water is less turbid than the stream flow into which it is released.

13. Exposed soils and materials stockpiles that are exposed by project operations shall be adequately stabilized when there is a 50 percent chance of rainfall forecast by the National Weather Service during construction, and immediately upon completion of construction, to prevent the mobilization of pollutants and sediment off -site. National Weather Service forecasts for the City of Redding shall be monitored by the Contractor to determine the chance of precipitation.

14. Water discharged as a result of pipeline pressure testing, dewatering, or other means shall be free of all contaminants, pollutants, and chemicals. In no case shall such water be discharged to streams, ditches, storm drains, or other waterways or areas whereby the Packet Pg. 284
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 53 water eventually discharges over the surface of the ground to such areas without the prior written consent of the Engineer.

15. All open trenches shall be covered with steel plates or restored to original surface conditions at the end of each day.

16. Excavated trench materials shall not be placed or stored on any paved streets, gutters, or sidewalks.

Definitions

Cementitious Materials: Any substance containing concrete, cement, grout, or related materials, in either it’s cured, wet, or dry form, including discharge water when its pH has been altered due to contact with such substances.

Contractor Environmental Manager (CEM): The Contractor’s designated representative that shall coordinate, manage, and ensure implementation of all environmental related measures as required by the Permits and these Specifications.

Environmental Sensitiv e Area (ESA): That area delineated by the plans, specifications, Permits, or on the project site, that must be protected and avoided during construction, including protection from pollutant laden construction- or storm-water run-off. No access shall be allowed unless approved by the Engineer.

Riparian Vegetation: That specific vegetation community growing along and within the corridors of creeks, streams, rivers, lakes, and other aquatic habitats, including their floodplain, which is typically affected by the hydrology and wet soil conditions.

Stormwater Pollution Prevention Plan (SWPPP): The stormwater pollution prevention plan is a contractor prepared document required by the State Water Resources Control Board, Statewide National Pollutant Discharge Elimination System (NPDES) Construction General Permit, Water Quality Order 2009 -0009-DWQ for storm water and non- storm water discharges associated with construction activities. The SWPPP shall be prepared pursuant to these specifications.

Watercourse: Drainage Channel, Creek, Stream Channel, Stream Banks, Banks, Stream, Stream Course, Streambed, Creek, Creek Bed, Bed and Bank, Ordinary High Water Mark, High Water Mark, Active Stream Channel.

Water Pollution Control Plan (WPCP): The water pollution c ontrol plan is a contractor prepared document required by the City of Redding pursuant to the State Water Resources Control Board, Statewide National Pollutant Discharge Elimination System (NPDES) MS4 General Permit, No. CAS000004 for storm water and non-storm water discharges associated with construction activities. The WPCP shall be prepared pursuant to these specifications.

Waters of the State, Waters of the U.S.: Any surface water or groundwater, or areas that hold such waters, including saline waters, within the boundaries of the state.

Work Boundary: Environmental Study Limits, Construction Limits, Project Work Limits: That area delineated by the plans, specifications, approvals, or on the project site, in which all work must be completed. No work is allowed outside of this limit without the written approval of the Engineer.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 54 2-10 DISPUTED WORK

Delete the first paragraph in its entirety and replace with the following:

“In accordance with Public Contract Code Section 9204 the following shall apply to any claim by Contractor:

“Claim” means a separate demand by a contractor, which includes any of the following. (1) a time extension, including, without limitation, for relief from damages or penalties for delay assessed by the City, (2) payment by the City of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled, (3) payment of the amount that is disputed by the City.

Upon receipt of a claim sent by registered mail or certified mail with return receipt requested, the City will conduct a review of the claim and, within a period not to exceed 45 days, will provide a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, the City and Contractor may, by mutual agreement, extend the time period provided in this subdivision.

The Contractor shall furnish reasonable documentation to support the claim.

Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement.

If the Contractor disputes the City’s written response, or if the City fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute.

Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute.

Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the City shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to nonbinding mediation, with the City and the claimant sharing the associated costs equally. The City and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim.

Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.

For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the time frames in this section.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 55 Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Public Contractor Code Section 20104.4 to mediate after litigation has been commenced.

This section does not preclude the City from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties’ dispute.

Failure by the City to respond to a claim from a Contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the City’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant.

Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.

If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against the City because privity of contract does not exist, the Contractor may present to the City a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the Contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the City shall furnish reasonable documentation to support the clam. Within 45 days of receipt of this written request, the Contractor shall notify the subcontractor in writing as to whether the Contractor presented the claim to the City and, if the original Contractor did not present the claim, provided the subcontractor with a statement of the reasons for not having done so.

A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) the City may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the time frames and procedures set forth in this section.”

The second paragraph of Section 2-10 is amended to read:

“Although not to be construed as proceeding under extra work provisions, the Contractor shall keep records of Disputed Work in accordance with Section 7-4, and shall furnish the records to the Agency by the close of the next working day following each date that the Disputed Work is performed. Failure to create and maintain the required records will operate as a waiver of the Disputed Work claim. Failure to present the records to the Agency in the time required herein shall operate as a waiver of the Disputed Work claim for each date that the records are not timely presented.”

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 56 SECTION 3 CONTROL OF THE WORK

3-3 SUBCONTRACTORS

The second paragraph is amended to read:

“…before work starts, the Contractor shall submit to the Engineer for approval a Subcontracting Request form listing the name, business address, contractor license number, Department of Industrial Relations Public Works Contractor Registration Number, and a description and value of each portion of Work…”

3-5 INSPECTION

Add the following paragraph:

“The City will not make inspections on weekends, holidays, or outside the normal work hours of 7 a.m. to 5 p.m. except when agreed to by the Engineer. At the Engineer’s direction compensation may be demanded of the Contractor if overtime inspections are required (withheld from monies due the Contractor).”

Attention is directed to Caltrans Encroachment Permit No. 0223-NSN-0345 “Signal, Lighting, and Electrical Systems.”

3-8 SUBMITTALS

3-8.4 Supporting Information

Delete Item M and add the following:

m) Data, including, but not limited to, make model, serial number, manufacturer, catalog sheets, manufacturer’s brochures, technical bulletins, and other information necessary to describe a system, product or item. The City will furnish the Contractor with electronic spreadsheet forms (Microsoft Excel) to be completed and submitted to the Engineer. This information is required for motors, instruments, electrical equipment and panels, valves, and pumps as specified in the technical specifications, shown on the plans, directed by the Engineer or these Special Provisions.
n) Operations and Maintenance (O&M) manuals shall be furnished as specified in the technical specifications and these Special Provisions. The Contractor shall furnish an electronic Adobe Acrobat (pdf) copy of the O&M manual.
o) Training shall be provided as specified in the technical specifications and these special provisions. Where applicable the Contractor shall provide video training electronically.

3-10 SURVEY

3-10.1 General

Add the following:

“The Contractor’s attention is directed to Section 400-2, Permanent Survey Markers.”

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 57 3-12 WORK SITE MAINTENANCE

3-12.6 Water Pollution Control

Delete sections 3-12.6.1 through 3-12.6.3 in their entirety and replace with following:

Prior to any construction activity, the Contractor shall prepare, submit, and obtain approval of a Water Pollution Control Plan (WPCP) that addresses both temporary and permanent erosion control Best Management Practices (BMPs) for stormwater and non -stormwater discharges associated with construction activities. Approval of the WPCP shall not relieve the Contractor of any liability for violations of State or Federal law relating to water pollution. The Contractor shall maintain copies of the WPCP at the project site and it shall be available during construction.

The Contractor shall know and fully comply with applicable provisions of all Federal, State, and local regulations and requirements that govern the Contractor’s operations and stormwater and non- stormwater discharges from both the project site and areas of disturbance outside the project limits during construction.

The WPCP shall address stormwater and non-stormwater discharges from areas immediately outside the project site which are directly related to construction activities for this contract including, but not limited to, asphalt batch plants, material borrow areas, concrete plants, staging areas, storage yards, and access roads. The Contractor shall implement, inspect, and maintain the required water pollution control practices. Installing, inspecting, and maintaining water pollution control practices in areas outside the right-of-way not specifically arranged and provided for by the City of Redding for the execution of this contract, will not be paid for.

The Contractor shall be responsible for penalties assessed or levied on the Contractor or the City of Redding as a result of the Contractor’s failure to comply with the provisions in this section “Water Pollution Control” including, but not limited to, compliance with the applicable provisions of Federal, State, and local regulations and requirements as set forth therein.

Penalties as used in this section, “Water Pollution Control,” shall include fines, penalties, and damages, whether proposed, assessed, or levied against the City of Redding or the Contractor, including those levied under the Federal Clean Water Act, State Fish & Game Code, and the State Porter-Cologne Water Quality Control Act, by governmental agencies or as a result of citizen suits. Penalties shall also include payments made or costs incurred due to stop work orde rs, work suspension, scheduled days, and/or Contractor delays or in settlement for alleged violations of applicable laws, regulations, or requirements. Costs incurred could include sums spent instead of penalties, due to agency or City imposed mitigation or to remediate or correct violations, or damages resulting from stop work orders, work suspension, or scheduled delays.

Retention of Funds

Notwithstanding any other remedies authorized by law, the City of Redding may retain money due the Contractor under the contract, in an amount determined by the City of Redding, up to and including the entire amount of Penalties proposed, assessed, or levied as a result of the Contractor’s violation of Federal or State law, regulations, or requirements. Funds may be retained by the City of Redding until final disposition has been made as to the Penalties. The Packet Pg. 289
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 58 Contractor shall remain liable for the full amount of Penalties until such time as they are finally resolved with the entity seeking the Penalties.

Retention of funds for failure to conform to the provisions in this section, “Water Pollution Control,” shall be in addition to the other retention amounts required by the contract. The amounts retained for the Contractor’s failure to conform to provisions in this s ection will be released for payment on the next monthly estimates for partial payment following the date when an approved WPCP has been implemented and maintained, and when water pollution has been adequately controlled, as determined by the Engineer.

When the City or a regulatory agency identifies a failure to comply with Federal, State, or local requirements, the City will retain money due the Contractor, in the amount of 10 percent of the work done to date or any fine whichever is greater. This amount is in addition to the retention specified in Section 7 -3.2, Partial and Final Payment, subject to the following: the City will give the Contractor written notice of the City’s intent to retain funds from partial payments which may become due to the Contrac tor prior to recording of the Notice of Completion.

During the first estimate period that the Contractor fails to conform to the provisions in this section, “Water Pollution Control,” the City of Redding may retain an amount equal to 25 percent of the estimated value of the contract work performed.

The Contractor shall notify the Engineer immediately upon request from the regulatory agencies to enter, inspect, sample, monitor, or otherwise access the project site or the Contractor’s records pertaining to water pollution control work. The Contractor and the City of Redding shall provide copies of correspondence, notices of violation, enforcement actions, or proposed fines by regulatory agencies to the requesting regulatory agency.

Water Pollution Control Plan Preparation and Approval

As part of the water pollution control work, a WPCP is required for this contract. The WPCP shall conform to the provisions in this section, “Water Pollution Control.” Upon the Engineer’s approval of the WPCP, the WPCP shall be considered to fulfill the provisions in this section, “Prepare Water Pollution Control Plan.”

No work having potential to cause water pollution, shall be performed until the WPCP has been approved by the Engineer. Approval shall not constitute a finding that the WPCP complies with applicable federal, state, and local laws, regulations, permits, and requirements, nor does approval supersede the requirements and provisions of these special provisions or any other federal, state, or local regulations or permit in the event of a conflict.

The WPCP shall be prepared by a Qualified Stormwater Pollution Prevention Plan (SWPPP) Developer (QSD), a registered Civil Engineer experienced in erosion control, or a certified professional Erosion and Sediment Control Specialist. Implementation, monitoring, and maintenance of BMPs shall be by or under the supervision of same. The WPCP should be commensurate with the size, timing, duration, location, and scope of the project. It shall address stormwater run -off and run-on for all disturbed and affected areas of construction, including temporary and permanent measures.

The WPCP shall be submitted to the Engineer for review and approval within 7 calendar days of the Notice to Proceed date. The Contractor shall submit three (3) copies of the draft WPCP to the Engineer. The Engineer will have 5 working days to review the WPCP. If revisions are Packet Pg. 290
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 59 required, as determined by the Engineer, the Contractor shall revise and resubmit the WPCP within 5 working days of receipt of the Engineer’s comments. The Engineer will have 5 working days to review the revisions. Upon the Engineer’s approval of the WPCP four approved hard copies and one electronic copy of the WPCP shall be submitted to the Engineer. No ground disturbing work shall occur until the WPCP has been approved by the Engineer.

The WPCP shall apply to the areas within and outside of the right-of-way directly related to all construction activities including, but not limited to, material borrow or disposal areas, staging areas, storage yards, and access roads, including those on- site areas developed by the Contractor with third parties for use during the project.

The requirements described herein are considered minimum requirements to satisfy the City of Redding erosion control standards. All BMPs shall be designed, installed, maintained, and otherwise managed pursuant to the provisions set forth in the most recent revision of the California Department of Transportation (Caltrans) Stormwater Quality Handbook, Construction Site BMP Manual, or the most recent revision of the California Stormwater Quality Association (CASQA), California Stormwater PMP Handbook for Construction. The Contractor may recommend equivalent erosion control applications that provide equal or better performance for consideration and approval by the Engineer. Approval of the WPCP by the City shall not relieve the Contractor of any liability for violations of state or federal water pollution control laws, Clean Water Act, Porter -Cologne Water Quality Control Act, Federal Endangered Species Act, State Fish and Wildlife Code, and other applicable laws and regulations. Attention is directed to Sections 5-1, Laws and Regulations, and 5-4, Insurance of the Standard Specifications and these special provisions.

The WPCP shall incorporate water pollution control practices in the following categories:

A. Soil stabilization.

B. Sediment control.

C. Wind erosion control.

D. Tracking control.

E. Non-stormwater management.

F. Waste management and materials pollution control.

The Contractor shall develop a Water Pollution Control Schedule that describes the timing of grading or other work activities that could affect water pollution. The Water Pollution Control Schedule shall be updated by the Contractor to reflect changes in the Contractor’s operations that would affect the necessary implementation of water pollution control practices.

Water pollution control practices shall include both Contractor-selected water pollution control practices from the WPCP and the “Project-Specific Minimum Requirements” identified in the Water Pollution Control Cost Break-Down of this section.

The Contractor shall incorporate water pollution control practices into the WPCP as defined in the CASQA or Caltrans handbooks. Water pollution control pr actices shall include Contractor- selected water pollution control practices and “Project -Specific Minimum Requirements” identified in the Water Pollution Control Cost Break-Down of this section.

The Contractor shall prepare an amendment to the WPCP such as when there is a change in construction activities or operations which may affect the discharge of pollutants to surface waters, ground waters, or storm drain systems; when the Contractor’s activities or operations Packet Pg. 291
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 60 violate a condition of these Specifications; when there is a change in the schedule that affects the discharge of pollutants; or when directed by the Engineer. Amendments shall identify additional water pollution control practices or revised operations, including those areas or operations not identified in the initially approved WPCP. Amendments to the WPCP shall be prepared and submitted for review and approval within the time approved by the Engineer.

The Contractor shall keep one copy of the approved WPCP and approved amendments at the project site. The WPCP shall be made available upon request by regulatory resource agency personnel. Requests by the public shall be directed by the Engineer.

Cost Break-down

The Contractor shall include a Water Pollution Control Cost Break-Down in the WPCP which itemizes the contract lump sum price for water pollution control work. The Contractor shall use the Water Pollution Control Cost Break-Down provided in this section as the basis for the cost break-down submitted with the WPCP. The Contractor shall use the Water Pollution Control Cost Break -Down to identify items, quantities and non- adjustable values for water pollution control work, excluding water pollution control practices for which there are separate bid items. The Contractor shall be responsible for the accuracy of the quantities and non - adjustable values used in the cost break -down submitted with the WPCP. Payment for the item of “Prepare Water Pollution Control Plan” will not be made until the Water Pollution Control Cost Break-Down is approved by the Engineer.

Line items indicated in the Water Pollution Control Cost Break -Down with a specified Estimated Quantity shall be considered “Project -Specific Minimum Requirements.” The Contractor shall incorporate Project -Specific Minimum Requirements with the Contractor - designated quantities and values into the Water Pollution Control Cost Break-Down submitted with the WPCP. Line items with estimated quantities can be increased, if desired, by the Contractor. In the Water Pollution Control Cost Break-Down submitted with the WPCP, the Contractor shall list only those water pollution control practices selected for the project, including quantities and non-adjustable values required to complete the work for those items.

The sum of the amounts for the items of work listed in the Water Pollution Control Cost Break- Down shall be equal to the contract lump sum price bid for “Water Pollution Control.” Water pollution control practices listed as separate bid items shall not be included in the contract lump sum amount. Overhead and profit shall be included in the individual items listed in the cost break-down.

WATER POLLUTION CONTROL COST BREAK-DOWN
Contract No.

Item Description Unit Estimated
Quantity Value Amount
Erosion Control (Temporary) Acre
Erosion Control (Permanent) Acre
Straw Mulch Acre
Compost Blanket SQYD
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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 61 WATER POLLUTION CONTROL COST BREAK-DOWN
Contract No.

Item Description Unit Estimated
Quantity Value Amount
Geotextiles, Plastic Covers & Erosion
Control Blankets/Mats SQYD
Wood Mulching SQYD
Earth Dikes/Drainage Swales & Lined
Ditches LF
Outlet Protection/Velocity D issipation
Devices EA
Slope Drains EA
Silt Fence LF
Desilting Basin EA
Sediment Trap EA
Gravel Check Dam Ton
Fiber Rolls LF
Compost Sock (8”) LF
Compost Sock (12”) LF
Gravel Bag Berm LF
Street Sweeping and Vacuuming LS
Sandbag Barrier LF
Straw Bale Barrier LF
Storm Drain Inlet Protection EA
Wind Erosion Control LS
Stabilized Construction Entrance/Exit EA
Stabilized Construction Roadway EA
Entrance/Outlet Tire Wash EA
Water Conservation Practices LS
Dewatering Operations EA
Paving and Grinding Operations LS
Temporary Stream Crossing EA
Clear Water Diversion EA
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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 62 WATER POLLUTION CONTROL COST BREAK-DOWN
Contract No.

Item Description Unit Estimated
Quantity Value Amount
Illicit Connection/Illegal Discharge
Detection and Reporting LS
Potable Water/Irrigation LS
Vehicle and Equipment Cleaning LS
Vehicle and Equipment Fueling LS
Vehicle and Equipment Maintenance LS
Material Delivery and Storage LS
Material Use LS
Stockpile Management LS
Spill Prevention and Control LS
Solid Waste Management LS
Hazardous Waste Management LS
Contaminated Soil Management LS
Concrete Waste Management LS
Sanitary/Septic Waste Management LS
Liquid Waste Management LS
Total

No adjustment in compensation will be made to the contract lump sum price paid for “Water Pollution Control” due to differences between the quantities shown in the approved cost break- down and the quantities required to complete the work as shown on the approved WPCP. No adjustment in compensation will be made for ordered changes to correct WPCP work resulting from the Contractor’s own operations or from the Contractor’s negligence.

The approved cost break-down will be used to determine partial payments during the progress of the work and as the basis for calculating the adjustment in compensation for the item of “Water Pollution” Control due to increases or decreases of quantities ordered by the Engineer.

When an ordered change increases or decreases the quantities of an approved cost break - down item, the adjustment in compensation will be determined in the same manner specified for increases and decreases in the quantity of a contract item of work in conformance with the provisions of Section 2, “Scope of Work,” of the Standard Specifications. If an ordered change requires a new item which is not on the approved cost break -down, the adjustment in compensation will be determined in the same manner specified for extra work in conformance with Section 7-4, “Extra Work,” of the Standard Specifications.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 63 WPCP Implementation

If there is a discrepancy between the WPCP and these special provisions, the special provisions shall supersede. Unless otherwise specified, upon approval of the WPCP, the Contractor shall be responsible throughout the duration of the project for instal ling, constructing, inspecting, maintaining, replacing, removing, and disposing of temporary water pollution control practices, and installing, constructing, inspecting, maintaining, and replacing permanent water pollution control practices specified in the WPCP, including amendments.

The duration of work includes that time period between initial mobilization to the site and acceptance of the work. Unless otherwise directed by the Engineer, the Contractor’s responsibility for WPCP implementation shall continue throughout temporary suspensions of work. Requirements for installation, construction, inspection, maintenance, replacement, removal, and disposal of water pollution control practices shall conform to the requirements in these special provisions and to project permits.

Installing, inspecting, and maintaining water -pollution control practices on areas outside the right-of-way (or designated work area) not specifically arranged and provided for by the City of Redding for the execution of this contract, will not be paid for.

If the Contractor or the Engineer identifies a deficiency in the implementation of the approved WPCP or amendments, the deficiency shall be corrected immediately unless requested by the Contractor and approved by the Engineer in wr iting, but shall be corrected prior to the onset of precipitation. If the Contractor fails to correct the identified deficiency by the date agreed or prior to the onset of precipitation, the project shall be in nonconformance with this section, “Water Pollution Control.”

If the Contractor fails to conform to the provisions of this section, the Engineer may order the suspension of construction operations and/or may hire a third party to correct the deficiency.

All costs associated with such work will be deducted from the Contractor’s retention.

Year-Round Implementation Requirements

Implementation of water pollution control practices may vary by season. The Contractor shall have a year -round program for implementing, inspecting, and maintaining water pollution control practices for wind erosion control, tracking control, non-stormwater management, and waste management and materials pollution control.

The National Weather Service weather forecast shall be monitored and used by the Contractor on a daily basis. If 50 percent or greater precipitation is predicted, the necessary water pollution control practices shall be deployed prior to the onset of the precipitation. If there is less than a 50 percent chance of precipitation, the Contractor shall still be responsible for ensuring the project site does not result in a discharge of pollutants off -site. Regardless of the chances of precipitation, the Contractor shall allow adequate time to properly install all required BMPs prior to precipitation.

Disturbed soil areas shall be considered active whenever the soil disturbing activities have occurred, continue to occur, or will occur during the ensuing 14 days. Non-active areas shall be stabilized with water pollution control practices within 14 days of cessation of soil disturbing activities or prior to the onset of precipitation, whichever occurs first.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 64 Maintenance

To ensure the proper implementation and functioning of water pollution control practices, the Contractor shall regularly inspect and maintain all water pollution control practices identified in the WPCP. The construction site shall be inspected by the Contractor as follows:

A. Prior to a forecast storm.

B. After a precipitation event which causes site runoff.

C. At 24-hour intervals during extended precipitation events.

D. Routinely, a minimum of once every two weeks.

The Contractor shall use a Stormwater Quality Construction Site Inspection Checklist approved by the Engineer. One copy of each site inspection record shall be submitted to the Engineer within 24 hours of completing the inspection.

Report of Discharges, Notices, or Orders

If the Contractor identifies discharges from the project site, regardless of source, in a manner causing, or potentially causing, a condition of pollution in surface waters, or drainage systems, the Contractor shall immediately inform the Engineer. In addition, the Contractor shall submit a written Notice of Discharger report to the Engineer within 24 hours of the discharge event.

The report shall include the following information:

A. The date, time, location, nature of the operation, and type of discharge, including the cause or nature of the notice or order.

B. The water pollution control practices deployed before the discharge event.

C. The date of deployment and type of water pollution control practices deployed after the discharge event, including additional measures installed or planned to remediate and clean-up the discharge, and/or reduce or prevent reoccurrence.

D. An implementation and maintenance schedule for affected w ater pollution control practices.

Report of First-Time Non-Stormwater Discharge

The Contractor shall notify the Engineer at least 3 days in advance of first -time non - stormwater discharge events. The Contractor shall notify the Engineer of the operations causing non- stormwater discharges and shall obtain field approval for first -time non - stormwater discharges. Non- stormwater discharges shall be monitored at first -time occurrences and routinely thereafter.

If the Contractor receives a written Notice, Or der, or other non-compliance action letter from a regulatory agency as a result of stormwater or other discharges from the project site, the Contractor shall immediately notify the Engineer. The Contractor shall be solely responsible for responding to and complying with the Notice, Order, or action letter, unless otherwise directed by the Engineer.

Unless otherwise directed in this Section, the Contractor shall submit for approval, all inspection reports, monitoring reports, action plans, notices, amendments, and other documentation required in these special provisions, to the Engineer within 3 days of their completion. If the documents are not complete and sufficient, the Engineer will return them to the Contractor for resubmittal. The Contractor shall be responsible for submitting complete, Packet Pg. 296
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 65 accurate, and detailed reporting documents sufficient to satisfy all conditions of these special provisions and any pertinent regulatory agency requirements.

Payment

The contract lump sum price paid for “Prepare Water Pollution Control Plan” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals for doing all the work involved in developing, preparing, obtaining approval of, revising, and amending the WPCP, and as directed by the Engineer.

No additional payment will be made to correct deficiencies in the approved WPCP or Amendments.

Payments for “Prepare Water Pollution Control Plan” will be made as follows:

A. After the WPCP has been approved by the Engineer, 75 percent of the contract item price for “Prepare Water Pollution Control Plan” or $5,000 whichever is less will be included in the monthly progress payment.

B. The payment for the balance of the contract item price for “Prepare Water Pollution Control Plan” will be made with the final progress payment.

The contract lump sum price paid for “Water Pollution Control” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in water poll ution control, complete in place, including implementing the WPCP, installing, constructing, maintaining, removing, and disposing of water pollution control practices, reporting, non-stormwater management, and waste management and materials for water pollution control practices as provided for in the approved WPCP, including amendments, except those for which there is a contract item of work as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

No additional payment will be made for Water Pollution Control Practices necessary to correct deficiencies in the approved WPCP or Amendments.

Water pollution control practices for which there is a contract item of work, will be measured and paid for as that contract item of work.

Payments for “Water Pollution Control” will be made as follows:

A. Monthly progress payments for “Water Pollution Control” will be paid in accordance with Section 7-2, Lump Sum Work, or at the Engineer’s discretion will be based on the monthly project completion percentage.

B. The proposed final estimate payment will include the final balance of payment for this item of work.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 66 3-12.6.4 Dewatering

Add the following after the second paragraph:

Temporary Wastewater/Discharge
In the event tha t the Contractor proposes to discharge any groundwater, runoff, or other project required dewatering to the City’s wastewater collection system, the Contractor will be required to submit a Temporary Wastewater Discharge Application. The Contractor shall submit the application to the City Industrial Waste Division a minimum of two weeks prior to any temporary discharge into the City sanitary sewer system. The Contractor may be responsible for water sampling prior to discharge if the City determines contami nation may exist.

At no time shall the Contractor discharge any groundwater, run- off, potable water, or other non-storm water into the storm drain system, creeks, streams, ditches, or other conveyances whereby the water could enter such areas without obtaining written approval from the Regional Water Quality Control Board and the Engineer. Existing discharge permits obtained by the City of Redding for Water Utility operations shall not be used for this purpose.

The cost for the Temporary Wastewater Discharge Application is as follows:

$500 Filing Fee
$8.81/1,000 gallons (Prices valid through 12/31/2023) Volume Cost

Full compensation for temporary wastewater discharge shall be considered as included in the prices paid for the various contract items of work involving temporary wastewater discharge and no separate payment will be made therefor.

3-13 COMPLETION, ACCEPTANCE, AND WARRANTY

3-13.3 Warranty

Delete the fourth paragraph and add the following:

“The Contractor shall repair or replace to the satisfaction of the Engineer any or all such work that may prove defective in workmanship or materials within that period, ordinary wear and tear and unusual abuse or neglect excepted, together with any other work which may be damaged or displaced in so doing.

In the event of failure to comply with the above mentioned conditions within a reasonable time after being so notified in writing, the Engineer is authorized to have the defects repaired and made good at the expense of the Contractor who will pay the costs and charges therefore immediately upon demand.

The signing of the agreement by the Contractor shall constitute execution of the above guaranties. A contract maintenance bond shall remain in full effect during the guaranty period and will not be released until the expiration of such period. Said bond shall be in an amount equal to 50 percent of the final contract price. The Maintenance Bond shall be submitted on the form contained in these specifications or on the form which conforms to it prior to release of final payment (less retention) for the work.”
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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 67 SECTION 4 CONTROL OF MATERIALS

4-1 GENERAL

Add the following sentence to the first paragraph:

“If required by the Engineer, the Contractor shall furnish duplicate invoices to the Engineer on all material furnished to the job.”

Add the following paragraph:

“If the Contractor does not remove such condemned work and materials within a reasonable time, fixed by written notice, the City may remove them and may store the material at the expense of the Contractor. If the Contractor does not pay for the expense of the removal within 10 days written notice, the City may sell such material at auction or at private sale, and may account for the net proceeds thereof, after deducting all the costs and expenses that should have been borne by the Contractor.”

4-1.2 Protection

Add the following after the first sentence of the first paragraph:

“Unless otherwise specifically stated in the special provisions, any existing equipment or material either to be salvag ed or reused in the work shall be restored and protected by the Contractor and shall remain the property of the Agency. Equipment shall be removed with care to prevent unnecessary damage.”

SECTION 5 LEGAL RELATIONS & RESPONSIBILITIES

5-1 LAWS AND REGULATIONS

Add the following after the first paragraphs:

“Contractor shall post job site notices as prescribed by regulation.”

Title VI Assurances

During the performance of this Agreement, the Contractor, will ensure that no person is excluded from participating in, denied the benefits of, or otherwise subjected to discrimination under any of its projects, activities, or services and business opportunities on the basis of race, color, national origin, age, sex, or disability as afforded by Title VI of the Civil Rights Act of 1964 and related statutes, as amended. All persons, regardless of their citizenship status, are covered under this regulation.

Equal Employment Opportunity Clause

During the performance of this contract, the Contractor agrees as follows:

1. The Contractor will not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, medical disability, medical condition, genetic information, Packet Pg. 299
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 68 marital status, sex, gender, gender identity, gender expression, age, or sexual orientation of such persons. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, domestic partners, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous spaces, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

2. The Contractor will, in all solicitations or advertisement solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, domestic partners, or national origin.

3. The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice advising the said labor union or workers’ representatives of the Contractor’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Contractor will comply with all provisions of Executive Order NO. 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this contract or with any rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor may be declared ineligible for further City contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order No. 11246 September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

7. The Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unles s exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or i s threatened with litigation with a subcontractor or vendor as a result of such direction by the Packet Pg. 300
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 69 administering agency, the Contractor may request the City to enter into such litigation to protect the interests of the City.”

5-3 LABOR

5-3.2 Prevailing Wage

Add the following paragraphs:

“All contractors and subcontractors shall furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

The Contractor and its agents shall comply with Sections 1771, 1774-1776, 1777.5, 1813, and 1815 of the Labor Code.

Attention is directed to Section 1735 of the Labor Code, which reads as follows:

A contractor shall not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter.”

5-3.3 Payroll Records

Add the following paragraph:

“When submitting certified payroll, eliminate the social security number. Should the City request certified payrolls with social security numbers, hard copies shall be provided.

Disclaimer:

Electronic submission of information is offered for convenience of the submitting party. When submitting any information electronically, the submitting party agrees and accepts ful l responsibility for such submission(s), including, but not limited to, any subsequent disclosure by the City, intentional, or otherwise. The City accepts no responsibility or liability for any information submitted electronically.”

5-3.5 Apprentices

Add the following after the first paragraph:

“The provisions in Section 1777.5 and Section 1777.6 of the California Labor Code concerning the employment of apprentices shall be complied with by the Contractor or any subcontractor under him.

The responsibility for compliance with this section for all apprenticeship occupations shall rest solely with the prime Contractor.

Compliance with California Labor Code Section 1777.5 requires all public works contractors and subcontractors to:

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 70 Submit contract award information to the applicable joint apprenticeship committee which shall include an estimate of journeyman hours to be performed under the contract, the number of apprentices to be employed, and the approximate dates the apprentices will be employed.

Employ apprentices on the public work in a ratio to journeymen of no less than one hour of apprentices work for every five hours of labor performed by a journeyman.

Pay the apprentice rate on public works projects only to those apprentices who are registered, as defined in Labor Code Section 3077.

Contribute to the training fund in the amount indicated in the PWR publication for journeymen and apprentices. Contractors who choose not to contribute to the local training trust fund must make their contributions to the California Apprenticeship Council, P. O. Box 420604.

Information relative to apprenticeship standards, wages schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from Sacramento of Division of Apprenticeship Standards, Telephone (916) 263-2877.”

5-4 INSURANCE

Delete Sections 5-4.1 through 5-4.4 in its entirety and replace with following:

“Liability Insurance and Auto Insurance

The Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, it s agents, representatives, employees or subcontractors.

The Contractor shall furnish the Agency a policy or certificate evidencing liability insurance with original endorsements effecting coverage required by this subsection. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the Agency before work commences.

Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached thereto, the Agency shall be the insured or named as an additional insured covering the work, whether liability is attributable to the Contractor or the Agency. Except as provided for in Subsection 6-5, the Agency, its officers, officials, employees, and agents are to be covered as insured for general liability and automobile liability, and contractor’s pollution insurance as respects: liability arising out of activities performed by or on behalf of the Contractor; with limits of liability indicated below and including coverage no less than the following:

Packet Pg. 302
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 71 1 Premises and operations.

2 Products and completed operations. Completed Operations Liability shall be kept in force for one year after the date of final acceptance by the City.

3 Contractual liability insuring the obligations assumed by the Contractor in this contract.

4 Broad form property damage (including completed operations).

5 Fire legal liability, Explosion, Collapse and Underground Hazards.

6 Personal Injury Liability.

7 Independent Contractors.

8 Contractor’s Pollution Insurance.

The coverage shall provide the following minimum scope and limits:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 001) in the amount of $1,000,000 per occurrence for bodily injury, personal injury, and property damage.

2. Insurance Services Office Automobile Liability Code 1 (any auto) (form CA 0001, Ed 1/87), in the amount of $1,000,000 per accident for bodily injury and property damage.

3. Course of Construction Insurance providing coverage for all “risks” of loss in the amount of the completed project value.

4. Contractor Pollution Liability, in the amount of $1,000,000, to include but not limited to coverage for bodily injury, property damage and cleanup arising from pollution conditions created by the Contractor or encountered during work at job site. Coverage must apply to cleanup, damage or injury that occurs on, or that originates from, the site.

Insurance is to be placed with insurers with current A.M. Best’s rating of not less than A-: VII.

Any deductibles or self-insured retentions must be declared to and approved by the Agency.

At the option of the Agency, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Agency, its officers, officials, employees, and agents; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

All liability policies shall bear an endorsement or shall have attached a rider whereby it is provided that:

1. The Agency, its officers, officials, employees and agents are added as additional insureds.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 72 2. For any claims related to this project; the Contractor’s insurance coverage shall be primary insurance as r espects the Agency, its officers, officials, employees, and agents shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the Agency, its officers, officials, employees, or agents.

4. The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5. In the event of expiration or proposed cancellation of such policies for any reason whatsoever, the Agency shall be notified by registered mail return receipt requested, giving a sufficient time before the date thereof to comply with any ap plicable law or statue but in no event less than 30 days before expiration or cancelation is effective.

Course of construction policies shall bear an endorsement or shall have attached a rider whereby it is provided that:

1. The Agency shall be named loss payee.

2. The insurer shall waive all rights of subrogation against the Agency.

The Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsement of each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

Workers’ Compensation Insurance

Said certification is included in the contract by reference and signature and return of the contract shall constitute signing and filing of said certificate.

The Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of the contract Workers’ Compensation Insurance, with limits as required by the Labor Code of the State of California and Employee’s Liability with limits of $1,000,000 per accident. The Workers’ Compensation insurance must be accompanied by a Waiver of Subrogation endorsement. The Contractor shall furnish a Certificate of Insurance to the Engineer before execution of the Contract. The agency, its officers, officials, employees, and agents, will not be responsible for any claims in law or equity occasioned by failure to the Contractor to comply with this paragraph.

All compensation insurance policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policies for any reason whatsoever, the Agency shall be notified by registered mail not less than 30 days before expiration or cancellation is effective.

No separate payment will be made for insurance. Payment shall be considered as included in the contract price.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 73 5-4.5 Contractor’s Performance

To the fullest extent permitted by law, the Contractor shall indemnify, defend and hold harmless the City and its officials, employees, agents, representatives and volunteers from and against any and all losses, claims, demands, damages, costs, expenses, attorney’s fees, or liability of every nature arising out of or in any way connected with the performance or attempted performance of the provisions of this Contract, caused in whole or in part by any negligent or willful act or omission of the Contractor, regardless of whether caused in part by a party indemnified hereunder. Nothing contained in the foregoing indemnity provisions shall be construed to require the Contractor to indemnify the indemnified party in contravention of Section 2782 of the Civil Code for the active or sole negligence or willful misconduct of that indemnified party.

To the fullest extent permitted by law, the Contractor’s duty to defend shall extend, without limitation, to any suit or action founded upon any losses, claims, demands, damages, costs, expenses, attorney’s fees, or liability of every nature arising out of or in any way connected with the performance or attempted performance of the provisions hereof, or in any way arising out of or connected with this Contract.

The defense and indemnity obligations expressly extend to and include any and all claims, demands, damages, costs, expenses, liability occasioned as a result of the violation by the Contractor, the Contractor’s agents, employees, or independent contractors, subcontractors , or suppliers of any provisions of federal, state or local law, including applicable administrative regulations.

The defense and indemnity obligations also expressly extend to and include any claims, demands, damages, costs, expenses, or liability occasioned by injury to or death of any person, or any property damage to property owned by any person while on or about the site or as a result of the Work, whether such persons are on or about the site by right or not, whenever the Work is alleged to have been a contributing cause in any degree whatsoever.

In claims against any person or entity herein indemnified that are made by an employee of the Contractor or an employee of any of the Contractor’s agents, independent contractors, subcontractors or suppliers, a person indirectly employed by the Contractor or by any of the Contractor’s agents, independent contractors, subcontractors or suppliers, or anyone for whose acts the Contractor or any of the Contractor’s agents, independent contractors, subcontractors , or suppliers may be liable, the defense and/or independent contractors, subcontractors , or suppliers under workers’ compensation acts, disability acts, or other employee benefit acts.

The defense and indemnification obligations herein shall not be limited by any assertion or finding that the person or entity indemnified is liable by reason of non-delegable duty.

The defense and indemnities set forth herein shall not be limited by the insurance requirements set forth in the Contract.

The defense and indemnification requirements herein set forth shall extend to claims occurring after this Contract is terminated as well as while it is in force.

Indemnification of Adjacent Property Owners

In the event the Contractor enters any agreement with the owners of any adjacent property to enter upon or adjacent to such property for the purpose of performing this Contract, the Contractor shall fully indemnify, defend and save harmless such person, firm, or corporation, state or other Packet Pg. 305
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 74 governmental agency which owns or has any interest in the adjacent property. The form and content of the indemnification agreement shall be approved by the Agency prior to commencement of any work on or about such property. The Contractor also shall indemnify the Agency, its officers, officials, employees, agents , representatives, and volunteers a provided in the Contract. These provisions shall be in addition to any other requirements of the owners of adjacent property.”

5-7 SAFETY

5-7.1 Work Site Safety

5-7.1.1 General

Add the following:

“Accidents

The Contractor shall provide at t he site, such equipment and medical facilities as are necessary to supply first aid service to anyone who may be injured in connection with the work.

The Contractor must promptly report in writing to the Engineer all incidents whatsoever arising out of, or in connection with, the performance of the work whether on, or adjacent to the site, which caused death, personal injury, or property damages, giving full details and statements of witnesses. In addition, if death or serious injuries or serious damages are caused, the incident shall be reported promptly by telephone or messenger to both the Engineer and owner, if other than Agency.

If any claim is made by anyone against the Contractor or any subcontractor on account of any accident, the Contractor shall promptly report the facts in writing to the Engineer, giving full details of the claim.”

Attention is directed to Caltrans Encroachment Permit No. 0223- NSN-0345 “Public Safety Control.”

5-7.4 Hazardous Substances

Add the following paragraphs:

“When applicable, the Contractor shall file with the Redding Fire Department and the Shasta County Department of Public Health, hazardous materials release response plans and inventories (business plans) and Shasta County Department of Public Health fees for the prevention and mitigation of hazardous material releases in accordance with Chapter 6.95 of the California Health and Safety Code.

Contractors, including subcontractors, shall not perform work on or around City of Redding Asbestos Cement Pipe (ACP) infrast ructure unless the Contractor has had and can provide appropriate documentation of approved ACP initial and refresher training in compliance of all federal, State and local laws, regulations and standards.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 75 Training Requirements

No employee or contractor is permitted to handle or work on or around ACP without completing an approved training course on ACP.”

SECTION 6 PROSECUTION AND PROGRESS

6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK

6-1.1 Construction Schedule

Add the following after the first paragraph:

“A weekly construction schedule shall be furnished in writing, if required by the Engineer, one working day prior to the first working day of the week to which the schedule is pertinent. The weekly construction shall be in such form and in such detail as to accurately and clearly show the major type and location of the work to be performed during the work week. In addition, all requests for survey work required to be provided by the City shall be a part of this schedule.”

6-2 PROSECUTION OF THE WORK

Add the following paragraph:

“Work Done by the Agency for the Contractor

The City will not perform any work for the Contractor except in emergency situations or as otherwise agreed to by the Engineer. The City will be reimbursed for any w ork done for the Contractor (withheld from monies due the Contractor). This will include all costs (direct straight time or overtime wages, all overhead, administration, engineering, vehicle, and equipment costs).”

6-9 LIQUIDATED DAMAGES

Delete this section in its entirety and add the following:

“Failure of the Contractor to complete the Work within the time allowed will result in damages being sustained by the Agency. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each consecutive calendar day in excess of the time specified, as adjusted i n accordance with Subsection 6- 4, for completion of the Work the Contractor shall pay to the Agency, or have withheld from monies due it, the sum of $1,000.

Execution of the Contract shall constitute agreement by the Agency and Contractor that $1,000 per day is the minimum value of the costs and actual damage caused by failure of the Contractor to complete the Work within the allotted time, that such sum is liquidated damages and shall not be construed as penalty, and that such sum may be deducted from payment due the Contractor if such delay occurs.”

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 76 SECTION 7 MEASUREMENT AND PAYMENT

7-2 LUMP SUM WORK

Add the following section:

“Lump Sum Cost Schedule of Values

The Contractor shall furnish to the Engineer a schedule of values for each contract lump sum item of work described in this section.

The Contractor shall determine the quantities required to complete the work shown on the plans. The quantities and values shall be included in the schedule submitted to the Engineer for approval. The Contractor shall be responsible for the accuracy of the quantities and values used in the schedule submitted for approval. Any quantities shown on the plans or noted in these specifications are approximate and shall be considered as informational only.

No adjustment in compensation will be made in the contract lump sum prices paid for the various work items due to any differences between the quantities shown in the cost break - down furnished by the Contractor, or the planned quantities, and the quantities required to complete the work as shown on the plans and as specified in these special provisions.

The sum of the amounts for the unit s of work listed in the cost break-down shall be equal to the contract lump sum price bid for the work. Overhead, profit, bond premium, temporary construction facilities, plant and other items shall be included in each individual unit listed in the cost break-down and shall not be listed separately.

The cost break-down shall be submitted to the Engineer for approval within 15 days after the contract has been approved. The cost break -down shall be approved, in writing, by the Engineer before any partial payment for the lump sum items of work will be made.

At the Engineer’s discretion the approved cost br eak-down schedule may be used to determine partial payments during the progress of the work and as the basis of calculating the adjustment in compensation for the item or items of work due to c hanges ordered by the Engineer. When an ordered change increases or decreases the quantities of an approved schedule, the adjustment in compensation may be determined at the Engineer’s discretion in the same manner specified for increases and decreases in the quantity of a contract item of work in accordance with Section 2, “Scope of the Work” of the Standard specifications and elsewhere in these special provisions.”

7-3 PAYMENT

7-3.1 General

Add the following paragraphs:

“’In accordance with Labor Code Section 3700, every contractor will be required to secure the payment of compensation to his or her employees.

Attention is directed to the provisions of Sections 10262 and 10262.5 of the Public Contact Code and Section 7108.5 of the Business and Professions Code concerning prompt payment to subcontractors.

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 77 The Contractor shall return all moneys withheld in retention for the subcontractor within 30 days after receiving payment for work satisfactorily completed, even if the other contract work is not completed and has not been accepted. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the Contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the Contractor or deficient subcontract performance or noncompliance by a subcontractor.”

Delete the last sentence of the eighth paragraph and substitute the following:

“Prior to the expiration of 60 days from the date of completion, or as prescribed by law, the amount deducted from the final progress pay estimate and retained by the Agency will be paid to the Contractor, except 125 percent of such amounts as are required by law to be withheld by properly executed and filed notices to stop payment, or as may be authorized by the contract to be further retained. Upon settlement of all notices to stop payment, any remaining funds held by the Agency, less an amount for expenses incurred by the Agency in conjunction with the notice(s) to stop payment will be paid to the Contractor.”

Add the following paragraph:

“Manufacturers’ warranties and guarantees furnished for materials used in the work and instruction sheets and parts lists supplied with materials shall be delivered to the Engineer prior to acceptance of the project.”

7-3.2 Partial and Final Payment

The first paragraph shall read:

“The closure date for the purpose of making monthly progress payments shall be the last Friday of the month.”

Delete the third paragraph and substitute the following:

“From each progress payment, 5 percent will be deducted and retained by the Agency, and the remainder less the amount of all previous payments will be paid. Administrative deductions for missing documents including, but not limited to, as -builts, product warranties, operation and maintenance manuals, and bonds may be taken. Each administrative deductions withheld will be a minimum of $5,000 and a maximum of $25,000.

In accordance with Labor Code Section 1771.5(b)5, the Agency shall withhold contract payments when payroll records are delinquent or inadequate.

In accordance with Labor Code Section 1771.5(b)6, the Agency shall withhold contract payments equal to the amount of underpayment and applicable penalties when, after investigation, it is established that underpayment has occurred.”

Add the following after the last paragraph:

“Final Pay Quantities

When an item of work is designated as (F) or (S-F) in the Engineer’s Estimate, the estimated quantity for that item of work shall be the final pay quantity, unless the dimensions of any Packet Pg. 309
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 78 portion of that item are revised by the Engineer, or the item or any portion of the item is eliminated. If the dimensions of any portion of the item are revised, and the revisions result in an increase or decrease in the estimated quantity of that item of work, the final pay quantity for the item will be revised in the amount represented by the changes in the dimensions. If a final pay item is eliminated, the estimated quantity for the item will be eliminated. If a portion of a final pay item is eliminated, the final pay quantity will be revised in the amount represented by the eliminated portion of the item of work.

The estimated quantity for each item of work designated as (F) or (S -F) in the Engineer’s Estimate shall be considered as approximate only, and no guarantee is made that the quantity which can be determined by computations, based on the details and dimensions shown on the plans, will equal the estimated quantity. No allowance will be made in the event that the quantity based on computations does not equal the estimated quantity.

In case of discrepancy between the quantity shown in the Engineer’s Estimate for a final pay item and the quantity or summation of quantities for the same item shown on the plans, payment will be based on the quantity shown in the Engineer’s Estimate.”

7-3.3 Delivered Materials

Add the following paragraph:

When an item of work is designated as (P) the Agency will include in the progress payments 50 percent of the cost of materials delivered but not incorporated in the work when requested by the Contractor. Before these costs will be included, the Contractor must present to the Engineer, copies of his invoices.

7-4 PAYMENT FOR EXTRA WORK

7-4.2 Basis for Establishing Costs

7-4.2.1 Labor

The first paragraph is amended to read:

“The cost of labor shall be the actual wages paid which shall include any employer payments to or on behalf of the workers for health and welfare, pension, vacation, and apprenticeship funds. To the actual wages paid will be added a labor surcharge set forth in the Department of Transportation publication entitled Labor Surcharge and Equipment Rental Rates found at the following web site.

http://www.dot.ca.gov/hq/construc/equipmnt.html

The rates are in effect on the date upon which the work is accomplished. The labor surcharge shall constitute full compensation for all payments imposed by State and Federal laws including, but not limited to, workers’ compensation insurance, and liability insurance.”

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 79 7-4.2.3 Tool and Equipment Rental

Delete the second paragraph and add the following:

“Regardless of ownership; the latest edition of the State of California Department of Transportation equipment rental rates shall be used to determine equipment rental costs.”

7-4.3 Markup

Delete this section in its entirety and add the following:

a. Work by Contractor. The following percentages shall be added to the Contractor’s costs and shall constitute full payment for all overhead and profit.

Overhead costs shall include, but not be limited to such items as project superintendence, project managers, field and home office expenses.

1) Labor 35%
2) Material 15%
3) Equipment Rental & Other Items 15%
4) Subcontractor Work 10% (this markup may be applied a maximum of one time to the extra work bill)

b. Work by Subcontractor. When extra work is performed by a subcontractor, the following percentages shall be added to the subcontractor’s costs and shall constitute full payment for all overhead and profit.

Overhead costs shall include, but not be limited to such items as project superintendence, project managers, field and home office expenses.

1) Labor 35%
2) Material 15%
3) Equipment Rental & Other Items 15%
4) Second-Tier Subcontractor 10% (this markup may be applied a maximum of one time to the extra work bill)

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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 80 PART 2 MODIFICATIONS TO CONSTRUCTION MATERIALS

SECTION 200 ROCK MATERIALS

200-2 UNTREATED BASE MATERIALS

200-2.2.2 Grading

Delete this paragraph and substitute the following:

“'The aggregate shall be uniformly graded and shall conform to the State of California Department of Transportation Standard Specifications Section 26 “Aggregate Base” grading requirements for Class 2 Aggregate Base, ¾-inch (20 mm) maximum size.”

SECTION 203 BITUMINOUS MATERIALS

203-6 ASPHALT CONCRETE

203-6.1 General

The first sentence of the first paragraph is amended to read:

“…mineral aggregate and up to 25 percent reclaimed asphalt pavement (RAP…”

Delete the second paragraph.

The third paragraph is amended to read:

“Unless otherwise specified, the Contractor shall submit a mix design for ½ inch, Type A Hot Mix Asphalt with PG 64- 10 that has been preapproved by the California Department of Transportation (Caltrans) or is in compliance with the current Caltrans Standard Specifications.”’

SECTION 207 GRAVITY PIPE

207-1 NONREINFORCED CONCRETE PIPE

207-1.1 General

Add the following paragraph:

“Nonreinforced concrete pipe shall be extra strength.”

207-2 REINFORCED CONCRETE PIPE (RCP)

207-2.1 General

The second paragraph is amended to read:

“The size, type, and strength class of the concrete pipe to be furnished shall be as shown on the Plans.”
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Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 81 207-2.9.1 General

The last sentence is amended to read:

“c) Acceptance of certification of compliance with these specifications and inspection of the completed pipe.”

Add the following paragraph:

“The basis for acceptance shall be by certification of compliance with these specifications and inspection of the completed pipe.”

207-15 ABS SOLID WALL PIPE

207-15.1 General

The third sentence is modified to read:

“Minimum wall thickness shall correspond with SDR 23.5”

207-17 PVC GRAVITY PIPE

Section 207-17.1 General

Modify Table 207-17.1 as follows:

“Wall Thickness Min. SDR 26”

SECTION 210 PAINT AND PROTECTIVE COATINGS

210-1 PAINT

210-1.5 Paint Systems

Add the following:

“All components to be painted shall be painted as follows:

1. Preparation – Painting preparation shall be accomplished using an industrial strength, biodegradable cleaner to remove all dirt, grease, oil, and other contaminants.

Surfaces shall be thoroughly power washed with water to ensure all residues have been removed. Provide Devoe Devprep 88 or equal.

Aluminum surfaces to b e painted shall be treated as described above, then treated with an etching wash such as Jasco Prep and Primer or equal.

Pre-painting preparation shall include removal of all paper signs, masking tape, scotch tape, and similar contaminates that exist on surfaces to be painted.

Packet Pg. 313
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 82 2. Primer – The primer shall be a low VOC, two component high performance, rust inhibitive epoxy coating. Primer thickness shall be 4-8 mils, when dry, 6-8 mils, when wet. Provide Devoe Devran 203 water borne epoxy primer or equal.

3. Finish Coat – The finish coat shall be a low VOC, two component high performance chemically-cured Aliphatic Urethane Gloss Enamel. Finish coat thickness shall be 2- 3 mils when dry, 2.8-4.3 mils when wet. Provide Devoe Devthane 379H or equal.

The industrial cleaner, primer, and finish coat shall all be produced by the same manufacturer and shall be compatible and appropriate for the intended application.

Paint color shall be City of Redding light pole green. Color samples will be provided to the Contractor for color matching.

Five copies of the cleaner, etching wash, primer, and paint specifications including MSDS sheets, shall be submitted to the Engineer for review prior to the start of work.

All work of this item of work shall be done between the hours of 9 p.m. and 6 a.m.

The contract lump sum price paid for “Paint Traffic Signal” at each location shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in painting al l the traffic signal equipment at an intersection, complete in place, including preparing surfaces, cleanup, and all extra work and equipment needed to do this item of work at night as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.”

SECTION 217 BEDDING AND BACKFILL MATERIALS

217-2 TRENCH BACKFILL

217-2.2 Imported Trench Backfill

Add the following paragraph:

“Backfill material shall be 3 -inch (75 mm) maximum in size and shall be reasonably well graded. Any material proposed to be used that has 30 percent or more not passing the ¾ - inch (20 mm) sieve will be rejected.”

Packet Pg. 314
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 83 PART 3 MODIFICATIONS TO CONSTRUCTION METHODS

SECTION 300 EARTHWORK

300-2 UNCLASSIFIED EXCAVATION

300-2.2.2 Wet Material

Replace in its entirety with the following:

“If required excavated material is unsatisfactory for the specified use on the project solely because of high moisture content, the Contractor may either process the material to reduce the moisture content to an optimum condition, or to remove the material and replace it with suitable material. The cost of drying or removing and replacing the wet material shall be at the expense of the Contractor.”

300-2.6 Surplus Material

The first sentence of the first paragraph is modified as follows:

“… no surplus excavated material may be disposed of within the right-of-way unless directed by the Engineer. Compaction shall be by wheel rolling as occurs during placement.”

300-2.8 Measurement

Delete all paragraphs of this subsection and add the following:

“There will be no measurement of material excavated from this site.”

Add the following paragraphs:

“Payment shall be based on the Engineer’s estimate and is a Final (F) Pay Item.”

300-2.9 Payment

Delete the first sentence of the first paragraph and substitute the following:

“Payment for all unclassified excavation shall be included in the unit prices paid for the various items of work done at the different locations.”

300-4 UNCLASSIFIED FILL

300-4.1 General

Add this sentence to the first paragraph:

“Embankment shall be designated as unclassified fill.”

Add the following paragraphs:

“The preparation, placing, compacting, and other procedures of fill materials (topsoil Class “A”) shall be in conformance with applicable provisions of this section.

Packet Pg. 315
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 84 The fill material (topsoil Class “A”) shall be placed on the site as shown on the drawings. The extent of the placement quantities in the site shall be determined by the Engineer.”

300-4.10 Payment

The first paragraph is amended to read:

Full compensation for unclassified fill shall be considered as included items involved and no further separate payment will be made therefor.”

300-5 BORROW EXCAVATION

300-5.2 Imported Borrow

The second paragraph is amended to read as follows:

“The Contractor shall notify the Engineer sufficiently in advance of opening any borrow site so that adequate time will be allowed for testing the material.”’

300-5.4 Measurement and Payment

Add the following paragraphs:

“The quantity for measurement of imported borrow shall be that quantity remaining after deducting the calculated unclassified excavation quantity utilizing the cross sections provided in the plans.

Payment for imported borrow shall include full compensation for excavating, sloping, loading, stockpiling, hauling it to its final location, and doing all the work involved in unclassified fill construction.”

“After the removal of the existing concrete or unclassified excavation, the areas shall be prepared as outlined above, aggregate base material added where needed, and the entire area compacted by the use of vibratory plate- type equipment to the specified relative compaction.”

SECTION 301 SUBGRADE PREPARATION, TREATED MATERIALS, AND PLACEMENT OF

BASE MATERIALS

301-1 SUBGRADE PREPARATION

301-1.2 Preparation of Subgrade

Add the following paragraphs:

Preparation of subgrade shall include the cutting and trimming of existing AC surfaces to neat straight lines as delineated by the Engineer. It shall also include the excavation and removal of all unclassified excavation material and existing AC surfacing.

Packet Pg. 316
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 85 Existing AC removed may be incorporated into the embankment to be constructed provided it is smaller than six inches (150 mm) in its largest dimension and well distributed throughout the embankment material.

301-1.3 Relative Compaction

Delete the first paragraph and add the following paragraph:

“The top six inches of subgrade material shall be compacted to a relative compaction of 95 percent, except subgrade under driveways and sidewalks shall be compacted to a relative compaction of 90 percent.”

301-1.7 Payment

Add the following paragraph:

“Payment for furnishing and placing additional aggregate base materials and the mechanical compaction of all ar eas shall be considered as included in the unit prices paid for the work involved, and no additional compensation will be allowed.”

301-2 UNTREATED BASE

301-2.1 General

Replace this paragraph in its entirety with the following:

“Untreated base for pavement, curb, gutter, and similar types of improvements, shall be constructed of material as specified in subsection 200-2.2.2 and as modified in these special provisions.”

301-2.4 Measurement and Payment

The following sentence is added to the first paragraph:

“Payment for furnishing and placing aggregate base shall be considered as included in the unit prices paid for concrete sidewalk, concrete curb, concrete curb and gutter, concrete alley and valley gutters, concrete curb ramps, complete in place, and no additional compensation will be allowed.”

SECTION 302 ROADWAY SURFACING

302-5 ASPHALT CONCRETE PAVEMENT

302-5.1 General

Add the following paragraph after the first paragraph:

“The Contractor shall furnish and place all temporary striping and markings in accordance with the California MUTCD.

When asphaltic emulsion is used as a tack coat, asphalt concrete shall not be placed until the emulsified asphalt has cured.”
Packet Pg. 317
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 86 302-5.4 Tack Coat

Add the following sentence:

“In the first and third paragraphs, the tack coat shall be Grade CSS -1h or SS -1 emulsified asphalt.”

302-5.9 Measurement and Payment

Add the following paragraph:

“Payment for permanent resurfacing shall be considered to be included in the price bid for pipe and appurtenances or structures, complete in place, and no additional compensation will be allowed.”

The second sentence of the first paragraph shall read:

“Such price shall constitute full compensation for preparation of subgrade, apply tack coat if required, and placement of temporary striping and markings.”

SECTION 303 CONCRETE AND MASONRY CONSTRUCTION

303-1 CONCRETE STRUCTURES

303-1.12 Payment

Add the following sentence to the second paragraph:

“Payment for concrete structures shall be considered as included in the unit price bid for the various items to which the concrete is pertinent, and no additional compensation will be allowed.”

303-5 CONCRETE CURBS , WALKS, GUTTERS, CROSS GUTTERS, ALLEY

INTERSECTIONS, ACCESS RAMPS, AND DRIVEWAYS

303-5.1.1 General

Delete the second sentence of the first paragraph and substitute the following:

“Cement mortar shall not be used in finishing curbs.”

The first sentence of the second paragraph shall read:

“The minimum thickness of walks shall be 4 inches (100 mm) adjacent to vertical curb and the minimum thickness of walks shall be 6 inches (150 mm) adjacent to roll curb.”

303-5.1.2 Drainage Outlets through Curb

Add the following sentence to the last paragraph:

“Curb drains shall be constructed using Schedule 40 galvanized steel pipe.” Packet Pg. 318
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 87 303-5.1.3 Driveway Entrances

Delete the first sentence of the second paragraph and substitute the following:

“The fully depressed curb opening at driveway entrances shall be ½ -inch (13 mm) plus or minus 1/8-inch (3 mm) above gutter flow line at the curb face.”

Delete the last sentence of the third paragraph and substitute the following:

“At residential driveways, the thickness of the walk shall be 6 inches (150 mm) unless otherwise specified.”

303-5.4.2 Expansion Joints

The first sentence of the second paragraph shall read:

“One-half inch (1/2-inch) joints…”

Delete the first sentence of the third paragraph and substitute the following:

“Expansion joint filler ½ -inch (13 mm) thick shall be placed in walk at the BC and EC of all walk returns, around all utility poles which may project into the concrete along the line of the work, at commercial driveways, and between the walk and all buildings or other structures at the right-of-way line or when required by the Engineer.”

303-5.4.3 Weakened Plane Joints

The second and third paragraphs are amended to read as follows:

“…intervals not exceeding 12 feet.”

303-5.5.2 Curb

Delete the last two sentences of the first paragraph and substitute the following:

“Cement mortar shall not be used in finishing curb.”

The last sentence of the second paragraph is amended to read:

“The surface of the work shall be finished as prescribed; after which the name of the Contractor, together with the year in which the improvement is constructed, may be stamped therein to a depth of ¼-inch in letters not less than ¾-inch high, at BC and EC of curb returns.”

303-5.9 Measurement and Payment

Add the following paragraphs:

“Full compensation for all required sawcutting, excavation, removal, and disposal of concrete rubble and asphalt concrete pavement, aggregate base placed under curbs, gutters, sidewalks, bus turnouts, and driveways, asphalt concrete tie-in paving and any other items of work necessary to construct curb, gutter, sidewalks, handicap ramps, and driveways shall be Packet Pg. 319
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 88 considered as included in the unit prices paid for the various items to which the work is pertinent.”

Delete the first paragraph and substitute the following:

“Curb and gutter shall be measured continuous through driveways, handicap ramps, and curb returns. Curb and gutter shall be measured at the top face of curb. Unless otherwise specified elsewhere in these special provisions, curb and gutter shall be paid for at the linear foot price set forth in the bid documents. Local depressions at catch basins shall be included in the unit price paid for catch basins. Curb and gutter for bus turnouts and cross gutter spandrels shall be included in the unit price paid for bus turnouts and cross gutter.”

SECTION 306 OPEN TRENCH CONDUIT CONSTRUCTION

306-4 SHORING AND BRACING

Add the following:

“All excavations shall be shored per CAL-OSHA requirements.

Work in excavations over 60 inches (5 feet) in depth shall be in strict conformance with CAL- OSHA requirements.

In the event that the trenching operation exceeds 5 feet in depth, the Contractor shall be responsible for providing and installing trench shoring as required by CAL-OSHA and the cost for such shoring shall be included in the price paid for “Trench Sheeting and Shoring” and no additional compensation will be allowed.

On Public Works’ construction, it shall be understood that the Owner, Owner/Operator, etc., shall be considered the same as an employee or workman for determining conformance with the CAL-OSHA requirements.”

306-6 BEDDING

306-6.1 General

Delete the second sentence of the fourth paragraph and add the following:

“If soft, spongy, unstable, or other similar material is encountered upon which the bedding material or pipe is to be placed, this unsuitable material shall be removed to a depth ordered by the Engineer and replaced with trench stabilization material suitably densified. The Engineer may also require an envelope of an approved filter fabric be installed around the stabilization material if it appears migration of adjacent materials into the stabilization material could be a problem. Addition of trench stabilization material so ordered will be paid for as specified in Section 7-4 “Payment for Extra Work” in the General Provisions. The Contractor shall bear any additional expense f or trench excavation, shoring, or dewatering. If the necessity for such trench stabilization material has been caused by an act or failure to act on the part of the Contractor, the Contractor shall bear the entire expense of the additional material.”

Packet Pg. 320
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 89 306-8.9 Pipeline Pressure Testing, Disinfection, and Commissioning

306-8.9.1 General

Add the following sentence to the first paragraph:

“All chlorination, flushing, and testing of new lines shall be accomplished prior to any tie-ins to existing water lines.”

306-8.9.2 Hydrostatic Pressure Test

Delete this section in its entirety and refer to the City of Redding Construction Standards Page 400.50.

306-8.9.4.3 Potable Water System Disinfection Procedures

Delete this section in its entirety and refer to the City of Redding Construction Standards Page 400.50.

306-12.4 Jetted Trench Backfill

Replace this section with the following:

“Jetting shall not be considered as a suitable method of compaction.”

306-13.1 Temporary Resurfacing

Add the following paragraph:

“Temporary resurfacing of trenches shall be completed at the end of each work day.”

306-15 Payment

306-15.1 General

In Item m), substitute “including” for “excluding” in reference to temporary resurfacing.

Add the following paragraphs:

“All temporary and permanent striping, marking and markers, abandoning existing sewer (and laterals) and/or water which includes filling the exposed end of the pipe with a minimum of 2 feet of concrete and ensuring that plug is watertight and capable of withstanding all internal and external pressures without leakage, and Class 200 (DR14) C-900 pipe (as required), and couplers necessary to connect to existing sewer mains.

The contract price paid per lineal foot for “Sanitary Sewer Lateral (Reconnect)” shall include full compensation for furnishing all labor, material, tools, equipment, and incidentals, and for doing all the work involved in replacing a live sanitary sewer lateral, complete in place, including sawcutting existing paving, off-site disposal of concrete and asphalt rubble, existing pipe, trench spoils, excavating, dewatering, two- way lateral cleanout with cast iron traffic lid and precast concrete block (where required), lateral pipe material, backfill and compaction, replacing curb, gutter, and sidewalk; connecting to the sanitary sewer main; and all necessary Packet Pg. 321
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 90 coordination with City staff, as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.”

306-15.9 Temporary Resurfacing

Replace this section with the following:

“Payment for temporary resurfacing shall be considered to be included in the price bid for the various items of work and no additional compensation will be allowed.”

SECTION 314 TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT

MARKERS

314-4 APPLICATION OF TRAFFIC STRIPING AND CURB AND PAVEMENT MARKINGS

314-4.4.1 General

Replace this section with the following paragraphs:

“All traffic striping and pavement markings shall be thermoplastic and Sections 84-1 and 84- 2 of the Caltrans Standard Specifications, latest edition, are hereby made a part of these specifications as though fully contained herein, except that the minimum thickness of traffic stripes and pavement markings shall be as follows:

Traffic Stripes – 90 mil.

Pavement Markings – 120 mil.

When striping trails traffic stripe shall be 3-lineal-feet broken stripe with 9 lineal feet between each stripe.

Unless otherwise directed by the Engineer, all new traffic striping and pavement markings shall be as shown on the drawings. Lane width dimensions shall be from center-to-center of striping.

The Engineer shall have 72 hours to review and approve all cat tracking prior to application of striping and pavement markings.”

314-4.4.5 Measurement

Replace the first paragraph with the following paragraphs:

“Traffic stripes will be measured by the linear foot along the line of the traffic stripe without deduction for gaps in broken traffic stripes. A double traffic stripe, consisting of two 6 -inch- wide yellow stripes, will be measured as two traffic stripes.

Pavement markings will be measured by the square foot and will include all crosswalk bars, limit lines, arrows, words, and bike lane symbols.

Traffic stripes, pavement markings, and permanent pavement markers shall not be applied to new paved surfaces until a minimum of seven days curing time has elapsed.”

Packet Pg. 322
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 91 314-4.4-6 Payment

Add the following paragraph:

“At work areas consisting only of “Replace Asphalt Concrete Surfacing,” pavement markings and striping shall be replaced as directed by the Engineer. Payment for marking and striping will be in accordance with the bid schedule prices.”
Packet Pg. 323
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 92 PART 4 EXISTING IMPROVEMENTS

SECTION 400 PROTECTION AND RESTORATION

400-1 General

Add the following paragraph after the second paragraph:

“The Contractor shall thoroughly inspect the street surface over which his equipment will move and only schedule that equipment and methods which will not cause damage to the existing surface. Repairs made necessary from noncompliance, shall be as directed by the Engineer, and the original appearance of the area shall weigh heavily in determining the extent of the repair.”

Add the following paragraph after the third paragraph:

“When the Contractor is required on private property, the Contractor shall furnish the City of Redding with a signed waiver notice from each of the property owners stating:

I hereby declare that the work performed on my property by the Contractor for the City of Redding has been satisfactorily cleaned up, and that I hereby waive any claim for damages to my property caused by said work.”

SECTION 401 REMOVAL

401-1 General

Add the following paragraphs:

“In the event the Contractor proposes to dispose of concrete, asphalt, or other materials at a site other than an approved landfill, the Contractor shall obtain written permission from the Engineer of the location of the disposal site and provide the City with a completed “Supplement Disposal Site Agreement” included in these specifications.

It shall be the responsibility of the Contractor to remove and dispose of all excess material and concrete rubble from the job site prior to the end of each work day unless otherwise approved by the Engineer.

The cost of removing and disposing of the material from the sites shall be considered as included in the unit prices paid for the work, and no additional compensation will be allowed therefor.”

401-2 Asphalt Concrete Pavement

The second sentence of the first paragraph is amended to read:

“Sawcutting of edges is required when shown on the plans or directed by the Engineer.”

Packet Pg. 324
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 93 SECTION 402 UTILITIES

402-1 Location

402-1.1 General
Replace the last sentence of paragraph 3 with the following:
“The Contractor shall provide the subsurface installation location data to the Engineer ten (10) Working Days prior to any scheduled excavation.”

Packet Pg. 325
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 94 PART 6 TEMPORARY TRAFFIC CONTROL

SECTION 600 ACCESS

600-1 General

Add the following paragraphs after the second paragraph:

“The Contractor shall provide traffic control dur ing all construction survey staking to be performed by City staff.”

“The Contractor shall designate a person whose sole responsibility is to manage the coordination of all traffic control, the traffic control plan, public notification, automobile removal, and other activities necessary to minimize the inconvenience to the public. The Contractor shall provide a sufficient number of workers to assist the designated person with coordination of all traffic control, traffic control plan, public notification, automobile removal, and other activities necessary to minimize the inconvenience to the public. The designated person shall be available to the Eng ineer, inspectors, and the public for the duration of the contract through the use of a cellular phone. T he phone number for the designated person shall be listed on all notifications for coordinating, submitting, making changes to, submitting proposed revisions to, and maintaining the traffic control plan and implementing all traffic control measures.”

SECTION 601 TEMPORARY TRAFFIC CONTROL FOR CONSTRUCTION AND

MAINTENANCE WORK ZONES

601-2 Temporary Traffic Control Plan (TTCP)

Add the following paragraphs:

“Submittals for TTCP shall be consistent with the City for Redding’s “Guideline for Temporary Traffic Control Plan (TTCP) Development (
Engineering Division Forms and Handouts | City of
Redding.)

The Contractor shall submit traffic control plans for rev iew, revision, and/or approval by the Engineer. The Contractor shall allow a minimum of five (5) working days for review and shall not begin work until plans are approved. The control measures shall be in conformance with the California Manual of Uniform Traffic Control Devices (CA -MUTCD). The Engineer shall reserve the right to stop any construction activity from proceeding if the work involves traffic detours and/or controls that have not been previously approved or are not in conformance with the approved plan. The Contractor shall not be allowed to claim damages for delay arising from work stoppages by the Engineer in cases involving unauthorized or improper traffic Control regulations.”

Packet Pg. 326
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 95 601-2.2 Payment

Add the following paragraph:

The contract l ump sum price paid for “Traffic Control” shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in traffic control, complete in place, as shown on the plans, as specified i n the Standard Specifications and these special provisions, and as directed by the Engineer.”

Packet Pg. 327
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 96 PART 7 STREET LIGHTING AND TRAFFIC SIGNAL SYSTEMS

SECTION 700 MATERIALS

Scope of Work
The work to be performed under this portion of the contract consists of modifying the existing traffic signal control and lighting system with provisions of new controller cabinet, controller assembly, and furnish and installation of bicycle signal, traffic loop detectors, and such other items or details not mentioned above that are required by the plans, Standard Specifications, or the Special Provisions to make a complete and operational system. 700-1 General
Traffic signals and lighting conform to the standard provisions of Division X “Electrical Work” inclusive of Section 86 “General” and Section 87 “Electrical Systems” of the 2022 State of California Department of Transportation Standard Specifications and these special provisions.

Traffic signal work shall be performed at the following location:

Location 1: Market Street and Trinity Street
Cost Break-Down

Cost break-downs shall conform to the provisions in Section 86-1.01C, "Submittals," of the State of California Department of Transportation Standards Specifications and these special provisions.

The Engineer shall be furnished a cost break -down for each contract lump sum item of work described in this section.

The cost break-down shall be submitted to the Engineer for approval within fifteen days after the contract has been approved. The cost break-down shall be approved, in writing, by the Engineer before any partial payment for the items of electrical work will be made.

Equipment List and Drawings
The controller cabinet schematic wiring diagram and intersection sketch shall be combined into one drawing, so that, when the cabinet door is fully open, the drawing is oriented with the intersection.

A maintenance manual shall be furnished for all controller units, auxiliary equipment, and vehicle detector sensor units, control units, and amplifiers. The maintenance manual and operation manual may be combined into one manual. The maintenance manual or combined maintenance and operation manual shall be submitted at the time the controllers are delivered for testing or, if ordered by the Engineer, prior to purchase. The maintenance manual shall include, but need not be limited to, the following items:

Packet Pg. 328
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 97 a. Specifications
b. Design characteristics
c. General operation theory
d. Function of all controls
e. Trouble shooting procedure (diagnostic routine)
f. Block circuit diagram
g. Geographical layout of components
h. Schematic diagrams
I. List of replaceable component parts with stock numbers

TRAFFIC SIGNAL CONSTRUCTION
Maintaining Existing and Temporary Electrical Systems
Traffic signal system shutdowns shall be limited and approved by Public Works Department prior to being permitted. Contractor must submit to the engineer in writing a request for shutdown, inclusive of specific date and time at least 2 days prior to date.

Standards, Steel Pedestals, and Posts
Where the plans refer to the side tenon detail at the end of the signal mast arm, the applicable tip tenon detail may be substituted.

The sign mounting hardware shall be installed at the locations shown on the plans.

Sign panels and sign mounting hardware shall be furnished and installed at the locations shown on the plans by the Contractor. When nonilluminated street name signs are called out on the plans sign mounting hardware for street name signs mounted on signal mast arms shall be supplied by the City. Brackets shall be attached to signal mast arm by strap and saddle bracket method.

Conduit
Conduit to be installed underground shall be Type 3 per Section 86- 1.02B of the California Department of Transportation Standard Specifications; unless otherwise specified elsewher e.

Detector termination conduits shall also be Type 3.

Conduit from the standard to the adjacent pull box shall be 2-inch minimum, conduit to all detector loops under curbs shall be 1 ½-inch minimum.

Conduit sizes shown on the plans and specified in the Standard Specifications and these special provisions are referenced to metallic type conduit. When rigid nonmetallic conduit is required or allowed, the normal equivalent industry size shall be used as shown in the following table:

Packet Pg. 329
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 98 Size Designation
for
Metallic Type Conduit
Equivalent Size
for
Rigid Nonmetallic Conduit
21 20
27 25
41 40
53 50
63 65
78 75
103 100

When Type 3 conduit is placed in a trench (not in pavement or under portland cement concrete sidewalk), after the bedding material is placed and the conduit is installed, the trench shall be backfilled with commercial quality concrete, containing not less than 610 lbs of portland cement per cubic yard, to not less than 4 inches above the conduit before additional backfill material is placed.

Conduit runs shown on the plans to be located behind curbs may be installed in the street, within 3 feet of, and parallel with the face of the curb, by the "Trenching in Pavement Method" in conformance with the provisions in Section 87 -1.03B(3)(b)(iii), of the California Department of Transportation Standard Specifications. Pull boxes shall be located behind the curb or at the locations shown on the plans.

All conduit to inductive loops shall extend three feet beyond the lip of gutter, AC dike, or edge of asphalt.

After conductors have been installed, the ends of conduits terminating in pull boxes, service equipment enclosures, and controller cabinets shall be sealed with an approved type of sealing compound.

After the conduit is backfilled, it shall be mandrelled with a mandrel sized for the conduit. In addition to the minimum conduit size requirements of Section 87-1.03B(1) of the California Department of Transportation Standard Specifications, the minimum diameter of all conduits shall be 2 inches.

All conduits, new and existing, shall be blown out with compressed air and then sealed for future use.

Conduits terminating in pole bases shall terminate 2 inches below handhole in pole base.

Pull Boxes
All pull boxes shall be No. 6 unless otherwise noted on the plans. All No. 6 pull boxes shall be poly boxes by Quazite Part No. PG1730BA12 or approved equal.

Packet Pg. 330
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 99 Grout shall not be placed in the bottom of the pull boxes , for pull boxes installed in the City of Redding right-of-way. For pull boxes i nstalled in the Caltrans right -of-way, grout pull boxes per Section 87-1.03C(2)(a) of the California Department of Transportation Standard Specifications.

Pull boxes shall be bedded with a 12-inch minimum thickness of clean, crushed rock. The clean, crushed rock shall extend for a minimum of six inches beyond the outside edges of the pull box.

Pull box covers for traffic signals shall be imprinted with "City of Redding Traffic Signal ,” for pull boxes in the City of Redding right-of-way. Pull box covers for traffic signals shall be imprinted with “Caltrans Traffic Signal” for pull boxes within the Caltrans right-of-way.

Conductors and Wiring
Conductors and conductor cables shall conform to Section 86-1.02F of the California Department of Transportation Standard Specifications, unless otherwise specified elsewhere.

For electrical work in the City of Redding right -of-way, Splices of conductors shall be insulated with heat -shrink tubing conforming to IAW 86- 2.09E of the appropriate size after thoroughly painting the spliced conductors with electrical insulating coating.

For electrical work in the Caltrans right-of-way, use Method B to insulate a splicer per Section 87-

1.03H(2) of the California Department of Transportation Standard Specifications.

Conductors and cables from the terminal compartment through the mast arm to each signal head shall comply with Section 87- 1.03F of the California Department of Transportation Standard Specifications.

The minimum insulation thickness, at any point, for Type USE, RHH, or RHW wire shall be 39 mils for conductor sizes No. 14 to No. 10, inclusive, and 51 mils for No. 8 to No. 2, inclusive. The minimum insulation thickness, at any point, for Type THW and TW wires shall be 27 mils for conductor sizes No. 14 to No. 10, inclusive, 40 mils for No. 8, and 52 mils for No. 6 to No. 2, inclusive.

Signal Interconnect Cable
Signal Interconnect Cable (SIC) shall be the 6-pair type. The pairs to be connected are as follows:

TBO-1 Black
Pair
TBO-2 White
TBO-3 Green
Pair
TBO-4 Red

Packet Pg. 331
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 100

Service
Minimum conduit size shall be two inch.

The functional test for each system shall consist of not less than seven days. If unsatisfactory performance of the system develops, the conditions shall be corrected and the test shall be repeated until the seven days of continuous, satisfactory operation is obtained. The functional test for grounds shall be conducted with a 3-point ground tester.

Controller Cabinet and Assembly
Controller Cabinet and assembly shall conform to Section 86-1.02Q of the California Department of Transportation Standard Specifications. Caltrans Department furnishes the controller unit, controller cabinet, and all auxiliary equipment required to operate the system. Also, the Department shall furnish a fully wired and functioning battery backup system including the cabinet.

Contractor shall furnish 4 BBS batteries, C&D model UPS12-300MR.

Signal Faces and Signal Heads
Signal faces, signal heads and auxiliary equipment, as shown on the plans, and the installation thereof, shall conform to Section 86 -1.02R, “Signal Heads” of the California Department of Transportation Standard Specifications.

LEDs for vehicular traffic signal units will be Contractor furnished Type MAS mounting shall utilize Pelco bracket assembly number AS -0125 or approved equal, within the City of Redding right -of-way. Mast arm mountings will use tenons for Caltrans poles within the Caltrans right-of-way.

All Signal section housings, visors, backplates, and mounting assemblies shall be metal, painted black inside and out.

Only tunnel visors shall be used. Pipe fittings shall be ductile iron, galvanized steel, or bronze.

Aluminum fittings shall not be used.

Back plates shall be the louvered type and shall have a 2-inch yellow retroreflective strips on the face around the perimeter.

Drain holes, 1/4-inch in diameter, shall be drilled in the bottom of signal heads.

Light Emitting Diode Signal Modules
For traffic signal faces, all sections, including all 12- inch sections, all bicycle sections, all arrow sections, and all pedestrian "Walk" and "Don't Walk" symbols shall utilize light emitting diode (LED) signal modules, as contained on the most current Caltrans Authorized Material List and approved by the Caltrans materials testing laboratory.

Contractor shall install LED lights in all display indications per the Section 86- 1.02R(4)(c) of the California Department of Transportation Standard Specifications and special provisions.

Packet Pg. 332
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 101

Pedestrian Signals
Pedestrian signals shall conform to Section 86- 1.02S “Pedestrian Sig nal heads” of Caltrans Standard Specifications. Pedestrian signal face shall be Type A, and shall include the countdown mode.

Pedestrian signals shall have LED countdown pedestrian signal face modules conforming to current Caltrans Specifications. Message symbols for pedestrian signal faces shall be a white WALKING PERSON and Portland orange UPRAISED HAND conforming to the requirements in the Institute of Transportation Engineers Standards: "Pedestrian Traffic Control Signal Indications" and the "Manual on Uniform Traffic Control Devices." Luminaires
Ballasts shall be the lag or lead regulator type.

Photoelectric Controls
Contactors shall be the mechanical armature type.

Photoelectric controls shall be located in the control cabinet.

Detectors
Detectors shall conform to Section 87-1.03V “Detectors” of Caltrans Standard Specifications.

Detector cards will be furnished by Caltrans.

Type D detector loops which are adjacent to limit lines shall have five turns of loop wire and Type A detector loops shall have three turns of loop wire.

Bicycle detector loops shall be 3-foot by 6-foot Modified Type D shown on the plans.

Loop wire shall be Type 2 per Section 86 -1.02F(2)(c)(iii) of California Department of Transportation Standard Specifications.

Loop detector lead-in cable shall be Type B per Section 86-1.02F(d)(iii) of California Department of Transportation Standard Specifications.

Slots shall be filled with hot-melt rubberized asphalt sealant.

Slots cut in the pavement shall be washed clean, blown out, and thoroughly dried before installing conductors. Residue resulting from slot cutting operations shall not be permitted to flow across shoulders or lanes occupied by public traffic and shall be removed from the pavement surface.

Residue from slot cutting operations shall be disposed of outside the highway right -of-way in accordance with Greenbook Section 300-1.2 Removal and Disposal of Materials.

Packet Pg. 333
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 102

Pedestrian Push Buttons

Pedestrian push buttons shall be Pelco Intellicross, 2291-PXX, or approved equal. Push button color shall be black. Install the APS cable between the APS and corresponding pedestrian signal.

Attach the accessible pedestrian signal to the standard with screws by drilling and tapping. Drill an 1-inch diameter hole on the standard.

Terminations for the APS cable must be as follows:
4 Conductor Systems
Red 12 VDC
Black Ground
Green Walk
White Don’t Walk

LED Safety Lights

LED safety lights shall be Lumec RFL-105W100LED4K-G2-R2M-UNV-DMG-FAWS-RCD7-GY3, Leotek GCM2-40H-mV-NW-2R-GY-PCR7-WL, or approved equal.

The photocell shall be installed with sensor facing north.

Grey finish (GY3) standard.

Required Features:
• LED Correlated Color Temperature of 4000K.
• Typical Color Rendering Index (CRI) of 75.
• Passive Thermal Management.
• Ambient Operating Temperature Range of -40 Degrees C to +50 Degrees C. • Single Latch, Tool -Less Access to Electrical Compartment with Removable Door (Secured) and Integral Bubble Level.
• Vibration Meets ANSI 136.31-2018 (30, 100K Cycles).
• Minimum Warranty of 10 Years.
• 1-1/4 inches to 2 inches Slipfitter.
• Maximum Effective Projected Area of .92 Square Feet.
• Maximum Weight of 28 LBS.
• 7 Pin ANSI 136.41 Photo Electric Receptacle.
• Voltage Range of 120-277.
• 0-10V Dimmable LED Driver.
• Field Adjustable Wattage Selector (FAWS) with 10 Discrete Steps.

Removing, Reinstalling, or Salvaging Electrical Equipment Salvaged electrical materials shall be hauled to the Caltrans Electrical Maintenance Yard located at 5065 Mountain Lakes Boulevard, phone number 530-225-3062.

Packet Pg. 334
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) 103

The Contractor shall provide the equipment, as necessary, to safely unload and stockpile the material. A minimum of two working days' notice shall be given prior to delivery.

Equipment
All equipment shall be provided by a vendor from the Caltrans Qualified Product List. The following equipment, or approved equal, shall be furnished by the Contractor:

1. Other equipment as required to complete the signal in accordance with the plans and these special provisions.

Payment
The contract unit price paid for "Modify Traffic Signal" shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in furnishing and installing the system, as shown on the plans, as specified in the Standard Specifications, these special provisions, and as directed by the Engineer, including but not limited to any necessary pull boxes , temporary systems, excavation (including removal of existing foundation in conflict with new foundation) and backfill, concrete foundations, conduit of various sizes, cameras, detector loops, traffic signal heads, poles, mast arms, controllers, cabinets, etc., microwave vehicle detection system, restoring sidewalk or pavement and appurtenances damaged or destroyed during construction, salvaging existing materials, and making all required tests.

Full compensation for all additional materials and labor shown on the plans or specified, which are necessary to complete the installation of the various systems, shall be considered as included in the various traffic signal systems, shall be considered as included in the prices paid for the systems, or units thereof, and no additional compensation will be allowed therefor.

Full compensation for hauling and stockpiling electrical materials shall be considered as included in the contract price paid for the item requiring the material to be salvaged and no additional compensation will be allowed therefor.

Packet Pg. 335
Attachment: Specifications and Special Provisions (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) Packet Pg. 336
Attachment: Addendum 1 (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project) Packet Pg. 337
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Attachment: Addendum 1 (4.11(c)--Award BN No. 5400 Trinity Street Bikeway Project)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the following actions relative to Bid Negotiation No. 5398 (Job No. 5424), Council Chambers and City Hall Roof Replacement Project:
(1) Award to Harbert Roofing Inc., in the amount of $246,174; (2) Approve an additional $25,000 to cover the cost of administration and inspection fees; (3) Approve $15,000 for project development costs;
(4) Approve $25,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional in creases in either the construction management or construction contingency amounts up to a total of $15,000; (6) Approve the project design plans, specifications and special provisions; and (7) Find that the Project is categorically exempt from review und er the California Environmental Quality Act, pursuant to Section 15301 - Existing Facilities.

Fiscal Impact

The Council Chambers and City Hall Roof Replacement Project (Project) is being funded by the General Fund as well as some American Rescue Plan Ac t (ARPA) funds – approximately $20,000-25,000. This expenditure was approved in the 2023 -25 Biennial Budget and funding the project will not impact other activities or projects.

Cost Summary
Item Estimated
Project Development Costs $15,000
Construction Contract + Contingency $271,174
Contract Administration, Inspection, Testing $25,000
Additional City Manager Authority $15,000
Total Project Costs $326,174

MEETING DATE: October 2, 2023
ITEM NO. 4.11(d)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.11(d)--Award Bid Negotiation No. 5398 (Job Order No. 5424) Council Chambers & City Hall Roof Replacement Project
Chuck Aukland, Public
Works Director
Packet Pg. 390
Report to Redding City Council September 25, 2023
Re: 4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement ProjectPage 2

Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action

City Council may choose not to award the bid for t he project and provide staff with alternate direction. If the project is not awarded, then the C ouncil Chambers and City Halls roof will have continued maintenance since the existing roof has reached the end of its useful life.

Background/Analysis

The main portion of the City Hall roof was replaced in 2019, however , there was a small section that did not get completed along with the Council Chambers roof. This project will replace approximately 5,500 square feet of existing membrane roof with a new PVC membrane roofing system. In general, the project improvements wi ll include removing the existing membrane and installing insulation and new PVC membrane on the roof as well as up the inside face of the parapet walls.

Attached is a tabulation of bids received and opened on September 7, 2023, for construction of the project. The low bid in the amount of $ 246,174 was received from Harbert Roofing Inc., of Redding, California. The engineer's estimate was $200,000. Total project development costs for this project are estimated to be $ 15,000. Project development costs includ e engineering, surveying, environmental, consultant services, construction management, and permit fees.

Environmental Review

Staff has determined that the project is categorically exempt from environmental review under California Environmental Qual ity A ct Guidelines, pursuant to Sections 15301 - Existing Facilities. Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing public facilities. The project involves the removal and replacement of existing roof on City Hal l and the City Council Chambers. This is maintenance activity with no proposed expansion of the buildings or their existing use. The project area has no underlying value for sensitive resources and the project has no potential to have a significant effect on the environment.

Council Priority/City Manager Goals

This agenda item is a routine operational item.

Attachments
^Location Map
^Bid Tabulation
^Notice of Exemption
Plans
Specifications and Special Provisions
Packet Pg. 391
Packet Pg. 392
Attachment: ^Location Map (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) BID TABULATION FOR:

Council Chambers & City Hall Roof Replacement Project
ENGINEER'S EST Barth Roofing Company, Inc Harbert Roofing, Inc 9/5/2023 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Water Pollution Control LS 1 $2,500.00 $2,500.00 $0.00 $0.00 $2,500.00 $2,500.00 2 Parapet Cap and Flashing LS 1 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $40,738.00 $40,738.00 3 Fanfold Underlayment SF 5500 $3.00 $16,500.00 $55,000.00 $302,500,000.00 $2.82 $15,510.00 4 Walkway Pad LF 157 $45.00 $7,065.00 $9,000.00 $1,413,000.00 $35.00 $5,495.00 5 Membrane Roof System LS 1 $125,000.00 $125,000.00 $171,000.00 $171,000.00 $181,931.00 $181,931.00 TOTAL - CONTRACT ITEMS $161,065.00 $304,094,000.00 $246,174.00 Shaded areas indicate corrections made in accordance with the special provisions.

Bid Schedule No. 5398
Shaded areas indicate corrections made in accordance with the Special Provisions. Page 1 of 1 Packet Pg. 393
Attachment: ^Bid Tabulation (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Packet Pg. 394
Attachment: ^Notice of Exemption (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project)

CITY OF REDDING

PROJECT PLANS FOR THE CONSTRUCTION OF
JOB NO 5424BID NEGOTIATION
32878
32879
32880
32881
32882
A-
A-
A-
A-
A-

VICINITY MAP
A-32878

COUNCIL CHAMBERS AND CITY HALL

ROOF REPLACEMENT PROJECT

REDUCED
PLANS

CITY OF REDDING
TITLE

PUBLIC WORKS DEPARTMENT

COUNCIL CHAMBERS AND CITY

HALL ROOF REPLACEMENT

PROJECT

REDDING CITY HALL

PARKVIEW AVENUE

CIVIC CENTER

CYPRESS AVENUE
DRIVE

REDDINGCITY HALL

COUNCILCHAMBERS
777 CYPRESS AVENUE

LOCATION MAP

SHEET INDEX
SHEET NO. SHEET TITLE DRAWING NO.
1TITLE
2NOTES AND QUANTITIES
3SITE SHEET
4PLAN SHEET
5CONSTRUCTION DETAILS
08/01/2023
Packet Pg. 395
Attachment: Plans (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) A-32879

SUMMARY OF QUANTITIESITEMQUANTITYUNITCITY OF REDDINGNOTES AND QUANTITIESPUBLIC WORKS DEPARTMENTCOUNCIL CHAMBERS AND CITYHALL ROOF REPLACEMENTPROJECTREDUCEDPLANS

ABBREVIATIONSGENERAL NOTES
Packet Pg. 396
Attachment: Plans (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) A-32880CITY OF REDDINGSITE SHEETPUBLIC WORKS DEPARTMENTCOUNCIL CHAMBERS AND CITYHALL ROOF REPLACEMENTPROJECTREDUCEDPLANS COUNCILCHAMBERSCITY HALL3RD FLOOR ROOF
Packet Pg. 397
Attachment: Plans (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) A-32881CITY OF REDDINGPLAN SHEETPUBLIC WORKS DEPARTMENTCOUNCIL CHAMBERS AND CITYHALL ROOF REPLACEMENTPROJECTREDUCEDPLANSLEGENDCITY HALL DETAILNTSCOUNCIL CHAMBERS DETAILNTS Packet Pg. 398
Attachment: Plans (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) A-32882CITY OF REDDINGCONSTRUCTION DETAILSPUBLIC WORKS DEPARTMENTCOUNCIL CHAMBERS AND CITYHALL ROOF REPLACEMENTPROJECTREDUCEDPLANSTYP. (E) TRANSITION EIFS ROOFING SYSTEM NTS4TYP. (E) PARAPETNTS14TYP. (E) ROOF DRAINNTS10TYP. (E) PARAPET NTS2TYP. (E) VERTICAL MRS NTS3TYP. (E) BASE TIE-IN NTS5 TYP. (E) TRANSITION EIFS ROOFING VERTNTS8TYP. (E) BASE TIE-IN NTS9TYP. (E) ROOF HATCHNTS11TYP. (E) ROOF HATCHNTS12TYP. (E) PARAPETNTS15 Packet Pg. 399
Attachment: Plans (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) S

PECIFICATIONS
For
CO

UNCIL CHAMBERS AND CITY HALL ROOF REPLACEMENT PROJECT
(Job No. 5424)
BI
D NEGOTIATION NO. 5398
P
repared by:

City of Redding
Public Works Department
Engineering Division
Chuck Aukland, City Engineer Date
F
OR INFORMATION CONCERNING THIS PROJECT, CONTACT:

Corri Vandiver, 530-245-7120, [email protected] 08/01/2023
Packet Pg. 400
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) 2 P

ROPOSAL DOCUMENTS (BOUND SEPARATELY)
ENGINEER’S ESTIMATE ........................................................................................................ P1 PUBLIC CONTRACT CODES SECTIONS 10162 & 10232 ..................................................... P2 PUBLIC CONTRACT CODES SECTION 10285.1 ................................................................... P3 NONCOLLUSION AFFIDAVIT ................................................................................................ P4 LIST OF SUBCONTRACTORS ............................................................................................... P5 SIGNATURE PAGE ................................................................................................................. P6 BIDDER’S BOND .................................................................................................................... P7

SPECIAL PROVISIONS
NOTICE INVITING BIDS ........................................................................................................... 4 INSTRUCTIONS TO BIDDERS ................................................................................................. 6 PUBLIC WORK AGREEMENT ................................................................................................. 10 PUBLIC WORKS PAYMENT (LABOR AND MATERIALS) BOND ..........................................12 PUBLIC WORKS PERFORMANCE BOND ..............................................................................13 PUBLIC WORKS MAINTENANCE BOND ...............................................................................14 SUPPLEMENTAL DISPOSAL SITE AGREEMENT ................................................................. 15 SUBCONTRACTING REQUEST ..............................................................................................17 TEMPORARY WASTEWATER DISCHARGE APPLICATION .................................................19 REFERENCE DOCUMENTS ....................................................................................................21 PROJECT INTRODUCTION AND SPECIAL REQUIREMENTS...............................................22 SCOPE OF THE WORK........................................................................................................22 TIME OF COMPLETION .......................................................................................................22 MISCELLANEOUS REQUIREMENTS ..................................................................................22 Prebid Conference ...........................................................................................................22 Preconstruction Conference ...........................................................................................22 Watering ...........................................................................................................................22 Surface Mining and Reclamation Act .............................................................................23 Contract Provision Requiring Personal Certification of all Claims ..............................23 Construction Area Signs ................................................................................................. 24 Sound Control Requirements .........................................................................................24 As-Built/Record Documents ............................................................................................ 24 Contract Item List ............................................................................................................25 PART 1 GENERAL PROVISIONS ............................................................................................ 27 SECTION 1 GENERAL .........................................................................................................27 SECTION 2 SCOPE OF WORK ............................................................................................ 30 SECTION 3 CONTROL OF THE WORK ...............................................................................33 Packet Pg. 401
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) 3 SECTION 4 CONTROL OF MATERIALS .............................................................................37 SECTION 5 LEGAL RELATIONS & RESPONSIBILITIES ....................................................38 SECTION 6 PROSECUTION AND PROGRESS ................................................................... 46 SECTION 7 MEASUREMENT AND PAYMENT ....................................................................46

Drawings ...................................................................................................... A-32878 to A-32882 Packet Pg. 402
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) 4 NOTICE INVITING BIDS

COUNCIL CHAMBERS AND CITY HALL ROOF REPLACEMENT PROJECT (Job No. 5424)
BID NOGOTIATION NO. 5398

In accordance with the Municipal Code of the City of Redding, sealed bids will be received at the office of the City Clerk, 777 Cypress Avenue, Redding, CA 96001, until 3 p.m., September 7, 2023 at which time they will be publicly opened and read for the performing of the work as follows:

Replace approximately 5,500 square feet of existing membrane roof with a new PVC membrane roofing system. The work includes but is not limited to the following: preparing the existing roof by removing the existing membrane roof and installing VersiFlex (or equal) PVC membrane roof system and continuing the PVC roof system vertically on the inside face of parapet walls.

The Engineer’s Estimate is $200,000. There are 20 working days.

The Contractor shall possess a valid Class A or C-39 license at the time bid is opened.

No contractor or subcontractor may be listed on a bid proposal for this project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. Failure to register prior to bid opening shall cause the bid to be deemed nonresponsive and no exception will be allowed including the renewal exception allowed in Labor Code Section 1725.5(c).

No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

A prebid conference is scheduled between staff and interested bidders at 9:00 a.m. on August 11, 2023, interested contractors shall meet in the lobby of City Hall. A field trip over/through the proposed site will be conducted following a short project discussion.

Each bid shall be made in accordance with the specifications and proposal requirements thereof and no bid will be received unless it is made on a proposal form furnished by the City Engineer.

Each bid must be accompanied by cash, certified or cashier’s check, or original bidder’s bond made payable to the City of Redding for an amount equal to at least ten percent (10%) of the total amount of the bid as a guarantee that the Contractor will execute the contract in conformance with his proposal and the specifications. Such Guarantee shall be forfeited should the bidder to whom the contract is awarded fail to enter into the contract.

The City of Redding hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, all businesses will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, gender, disability, or other protected class in consideration for an award.

The State of California general prevailing wage rate shall be the current prevailing wage for each craft, classification, or type of workman needed to execute the contract as determined by the Director of the California Department of Industrial Relations, pursuant to California Labor Code Packet Pg. 403
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) 5 Part 7, Chapter 1, Sections 1770, 1773, and 1773.1. Copies of the current prevailing wage rates are available on their internet web site at:
www
.dir.ca.gov/DLSR/PWD
Co
pies of referenced Standard Specifications for Public Works Construction, commonly called the “Greenbook,” 2021 Edition containing the General Provisions and Standard Technical Specifications may be obtained from Building News, Inc., 990 Park Center Drive, Suite E, Vista CA 92081 (888) 264-2665.

P
lans, specifications, proposal, contract forms, and addenda may be obtained at www.cityofredding.org/pwbids at no charge. Supporting documents as required (i.e. environmental permits, geotechnical reports, record drawings, etc.) will also be posted on this site. Supporting and informational documents are for informational purposes only and for the convenience of the Bidders and are not considered a part of the Contract.

C
ity bid documents are provided electronically and free of charge. It is the responsibility of each prospective bidder to verify the completeness of their printed bid documents before submitting their bid and accompanying executed addenda acknowledgement forms. Users are cautioned that City of Redding does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading, or printing of the contract documents.

T
he contract documents shall supersede any information posted or transmitted by www.cityofredding.org/pwbids.

B
e advised that the information contained on www.cityofredding.org /pwbids may change and without notice to prospective bidders. It is the responsibility of each prospective bidder to check the City’s website www.cityofredding.org/pwbids on a daily basis through the close of bids for any applicable addenda or updates. Notifications updates, bidder inquiries, or addenda will not be provided via email or any other method.

For
general information please contact the City of Redding Public Works – Engineering office at 530-225-4170. For technical questions please contact Corri Vandiver at 530-245-7120, c
[email protected]. Bids must be submitted on City supplied forms. No bid will be ac
cepted from a contractor who is not licensed in accordance with the provisions of California Business and Professions Code Sections 7000 et seq. and regulations adopted by the Contractors’ State Licensing Board, as amended. The envelope enclosing the proposal shall have stated thereon, “Council Chambers and City Hall Roof Replacement Project , (B i d
Ne
gotiation No. 5398).”
T
he City Council of the City of Redding reserves the right to accept or reject any and/or all bids and to make that award which is in the best interest of the City.

CHUCK AUKLAND, CITY ENGINEER
P
ublishing Dates:

August 7, 2023
Packet Pg. 404
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) 6 INSTRUCTIONS TO BIDDERS

A. Introduction

Each proposal shall be made in accordance with the specifications and contract documents prepared by the City of Redding, Public Works Department, Engineering Division, 777 Cypress Avenue, Redding, CA 96001.

B. Bidder’s Understanding

The Bidder shall examine carefully the site of the proposed work and the Contract Documents therefor. The submission of a proposal shall be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality and quantities of work to be performed and materials to be furnished, and as to the requirements of the contract documents.

C. Preparation and Submission of Proposals

Proposals shall be submitted on the forms provided by the City Engineer and must be signed by the Bidder or his authorized representative. When signing the proposal, please set forth whether the entity/individual is a corporation, a partnership, a joint venture, a sole proprietorship, etc. The name of the person signing the documents, as well as their authorized capacity, must be typed or printed below the signature. Any corrections to entries made on proposal forms shall be initialed by the person signing the proposal.

Bidders must quote on all items appearing on the Proposal form, unless specific directions allow for partial bids. Failure to quote an item means that the item will be provided at no cost. The bidder shall legibly enter unit or lump sum price in figures, for all items required on the Proposal.

When bids on all items are not required, Bidders shall insert the wor ds “NO BID” where appropriate. In case of discrepancy, between unit prices and totals, unit prices will prevail. Failure to legibly quote on items may dis qualify the bid. Alternate bids will not be considered unless specifically called for in the proposal form.

Telegraphic and facsimile proposals will not be considered.

In order to insure consideration, the proposal shall be enclosed in a sealed envelope clearly marked PROPOSAL, including the name of the job, and the opening date and filed with the City Clerk, City of Redding, 777 Cypress Avenue, Redding, CA 96001, before the time set forth in the Notice Inviting Bids . Proposals received after the time i ndicated will be returned unopened whether or not bids are opened exactly at the time fixed in the Notice Inviting Bids.

D. Proposal Guaranty

All Bids shall be accompanied by cash, certified check, cashier’s check, or bidder’s bond executed by a lawfully authorized surety company, made payable to the City of Redding.

The Proposal Guaranty must be enclosed in the same envelope with the proposal. The amount of the Proposal Guaranty shall not be less than 10 percent of the total amount of the Proposal unless otherwise noted in the Notice Inviting Bids. The Proposal will not be considered unless one of the forms of Proposal Guaranty is enclosed with it. Bidder’s Bond shall be dated.

Packet Pg. 405
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) 7 A Bidder’s Bond will be accepted only if it is an original made out on either the Bidder’s bond form enclosed in these documents or on a form which conforms to it. Bidder’s Bond shall be signed by Bidder and by Surety. Surety’s signature shall be notarized and the proof of notary and the power of attorney shall also be original and attached to the original bond at the time the bid is opened. Copies will not be accepted in satisfaction of these requirements.

E. Public Works Contractor Registration Program

All contractors and subcontractors who bid or work on a public works project must register with the Department of Industrial Relations (DIR) at:

http://www.dir.ca.gov/Public-Works/PublicWorks.html

The City will not accept a bid with, enter into a contrac t with, or allow work on a project from an unregistered contractor. Failure of a prime contractor to register prior to bid opening shall cause the bid to be deemed nonresponsive by the City and no exception will be allowed including the renewal exception allowed in Labor Code Section 1725.5(c).

An inadvertent error in listing a subcontractor who is not registered pursuant to Labor Code Section 1725.5 in a bid proposal will be allowed, provided that within 24 hours after the bid opening, the subcontractor is registered and has paid the penalty registration fee specified in subparagraph (E) of paragraph (2) of subdivision (a) of Labor Code Section 1725.5.

F. List of Subcontractors

Each bidder shall submit with his Proposal a list of subcontractors in conf ormance with Section 3-3, “Subcontractors,” of the Standard Specifications. Public Contract Code Section 4104 requires contractors to list subcontractor license numbers at time of bid. Failure to list the license number shall cause the bid to be deemed nonresponsive.

Subcontractor may be listed on more than one Prime Contractor bid.

G. Addenda and Explanations to Bidders

Any explanation regarding the meaning or interpretation of plans, specifications, or other Contract Document shall be requested in writing, with sufficient allowance of time for receipt of reply before the time set for opening of proposals. Any such explanations or interpretations will be made in the form of Addenda to the documents and will be furnished to all listed planholders. Bidders shall acknowledge receipt via email at [email protected] of all Addenda posted
on www.cityofredding.org/pwbids prior to bid opening. Failure to acknowledge receipt of all Addenda via email shall cause the bid to be nonresponsive and may be rejected. Oral explanations and interpretations shall not be binding.

All bidder inquiries must be received 7 calendar days prior to the bid opening.

Packet Pg. 406
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) 8 H. Correction of Withdrawal of Proposals

Bid proposal packets shall be submitted to the City Clerk’s office prior to the closing date and time indicated in the Notice Inviting Bids. Bid proposal packets shall not be consider ed as officially submitted until the Clerk’s office has stamped and accepted the proposals. Once bid proposal packets are officially received, the packets shall not be returned to the bidder and any changes or corrections to the bid proposal shall only be allowed as follows:

1. Request for Correction to Bid Proposal

Any changes or corrections to the bid proposal shall be made in writing, shall clearly define the nature of the changes, and shall be hand delivered to the City Clerk’s office in person prior to the official closing time for submitting proposals. The written changes or corrections shall be submitted in a sealed envelope which has the bidders name and bid schedule number clearly marked on the outside. The envelope shall also clearly indicate on the front that it contains a correction to the original bid.

The Clerk’s office shall stamp the new envelope as “Received” and sign and date the front of the envelope. The bidder (or the bidder ’s representative) and the office staff person shall both sign, date, and print their names over the seal of both the original bid proposal packet and the new envelope containing the corrected documents as evidence that the two envelopes where not opened. In the presence of the bidder (or the bidder’s representative), the office staff person shall staple the new envelope to the original bid proposal packet.

At the bid opening, the person supervising the bid opening shall open and publicly announce the contents of both the original bid proposal packet and the new envelope with the corrections. The material in both envelopes shall be treated as one document and the correction document shall take precedence in determining the corrected bid amount. The Clerk’s office shall maintain both documents in the bid file along with both sides of the envelopment.

2. Request for Withdrawal of Bid Prior to Bid Opening

Requests for withdrawal of bids shall be made either in person or in writing. No telephonic requests, FAX transmittals, or emails shall be considered for the withdrawal of a bid.

If the request is made in person, the requesting party and the office staff person processing the request shall both sign their names and write the date over the seal on the bid proposal envelope as evidence that it was not opened. The of fice staff person shall then write on the front of the bid proposal envelope “Bid requested to be withdrawn on [date] by [printed name of requesting part y].” The office staff person and the requesting party shall then sign, date and print their names on the front of the bid proposal envelope. A copy of the front and back of the bid envelope shall be kept in the bid file.

If the request is made in writing, the office staff person shall sign his/her name and write the date over the seal of the bid proposal envelope. The office staff person shall then write on the front of the bid proposal envelope “Bid requested to be withdrawn by letter from [name] dated [date].” The office staff person shall then sign, date, and print his/her name on the front of the bi d proposal envelope and shall staple a copy of the letter Packet Pg. 407
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) 9 requesting the bid withdrawal to the bid proposal envelope. The original letter and a copy of the front and back of the signed bid envelope shall be kept in the bid file.

At the bid opening, the bid proposal packet will NOT be opened. The bid proposal packet and a copy of the letter requesting withdrawal, if any, shall be returned unopened to the bidder in the same manner as bid securities are returned to unsuccessful bidders.

I. BID OPENING

At the time and place fixed for opening of Proposals, the contents of all proposals will be read publicly. All bidders and other interested parties are invited to be present in person or by representatives.

J. PLANS AND SPECIFICATIONS

Upon request, the Contractor will be provided five (5) sets of plans (11 x 17) and specifications at the Preconstruction Conference. Additional sets will be available from the Engineer at the Contractor’s expense.

Packet Pg. 408
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project)

PUBLIC WORK AGREEMENT

THIS AGREEMENT, made and entered into in d uplicate, on the date below written, by and between the CITY OF REDDING, State of California, a Municipal Corporation and General Law, City through its City Council, hereinafter referred to as City, and Contractor
Address
City
hereinafter referred to as Contractor.

WITNESSETH, that, for the considerations hereinafter mentioned, the City and the Contractor agree as follows:

The Contractor agrees, at his own expense, to furnish all labor, mate rials, tools and equipment, and to perform all the work required to construct and complete in good and workmanlike manner, in strict accordance with the Contract Documents, and to the satisfaction of the City, those improvements entitled:

Project Title
Bid Schedule No. #
Job No. #

The Contract Documents herein referred to consist of the following document:

Notice Inviting Bids
Instructions to Bidders
Proposal
Bidder’s Bond
Agreement
Payment Bond
Performance Bond`
General Provisions
Special Provisions
Addendum
Contract Drawings
Public Liability Insurance
Fire Insurance
Workers’ Compensation Insurance

It is expressly agreed between the parties hereto that should there be any conflict between the terms of this instrument, or any of the other Contract Documents, and the bid or proposal of the Contractor, then this instrument, together with the other Contract Documents, shall control and nothing therein shall be considered as an acceptance of the terms of said bid or proposal of said Contractor.

The City shall make payments on the account of the Contract as specified in the General Provisions.

Except as provided in Section 12940 et seq. of the Government Code, Contractor shall not discriminate against any person because of his/her race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sexual orientation, domestic partners, sex gender identify, gender expression, age or other protected class nor refuse to hire or employ the person or to refuse to select the person for a training program leading to employment, or to discriminate against the person in compensation or in terms, conditions or privileges of employment. The Contractor shall insert in all subcontracts for any work covered by this [agreement/contract] this nondiscrimination provisions.

Packet Pg. 409
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) The City agrees to pay the Contractor for the performance of the contract, subject to additions and deductions provided therein, the following prices, and the Contractor agrees to receive and accept said following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement, and for all loss or damage arising out of the nature of the aforesaid work or from the action of the elements and from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work, and for all expenses incurred by or in consequence of the suspension or discontinuance of the work and for well and faithfully completing the work and the whole thereof in the manner and according to the Contract Documents and the requirements of the City Engineer, to wit:

The Contractor shall commence work within the time period set forth in the General Provisions and shall diligently prosecute the same to completion within ________ (__) working days from the date of the commencement of work.

IN WITNESS WHEREOF, the parties to these presents have hereto set our hands and seals this ___ day of ________, 2023.

APPROVED AS TO FORM:

By:

CITY OF REDDING

By:

City Attorney Mayor
Name of Contractor
ATTEST:

By:

Type of Entity
City Clerk Taxpayer Identification

By:
“Name” as Filed with IRS

By:

Contractor

By:
(Seal)
Packet Pg. 410
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) 12 BOND NO.:

PUBLIC WORKS PAYMENT (LABOR AND MATERIALS) BOND

KNOW ALL MEN BY THESE PRESENTS:

THAT WHEREAS, athe City Council of the City fo Redding, a Municipal Corporation, in the State of California as Owner, has on , conditionally awarded to as Principal, a Contract to do and perform the following work to-wit:

as will more full appear in said Co ntract, the terms and conditions of said contract being fully incorporatred herein by this reference; and
WHEREASE, under the terms of the Contract and pursuant to Chapter 5 of Title 3 of Part 6 of Division 4 of the California Civil Code (commencing with Civil Code 9550), Principal is required to furnish a good and sufficient payment bond to secure payment of the claims to which reference is made in Civil Code Section 9554; NOW, THEREFORE, we, the Principal and , a corporation duly authorized and admitted to transact business and issue surety bonds in the State of California, hereinafter call Surety, are held and firmly bound unto the Owner, and unto all persons or entities entitled to assert a claim against a payment bond under any of the aforesaid Civil Code provisions in the penal sum of Dollars ($ ) lawful
money of the United States of America, for the payment whereof, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLICATION IS SUCH , that if said Principal, his or its heirs, executors, administrators, successors or assigns, or subcontractors, shall fail to pay for any mat erials or equipment furnished or used in performance of the Contract, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, or for any amounts required to be deducted, withheld, and paid over to the Franchise Tax Board or the Employment Development Department from wages of employees of the Contractor and all subcontractors with respect to such work or labor, then the Surety shall pay the same in an amount not to exceed the sum specified above. If suit is brought upon this bond, Surety shall pay, in addition to the above sum, all costs, expenses and fees, including attorney’s fees, reasonably incurred by any party in successfully enforcing the obligation secured hereby, all to be taxed as costs and included in any judgment rendered. Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect, and shall bind Contractor, Surety, their heirs, executors, administrators, successors and assigns, jointly and severally.

It is hereby stipulated and agreed that this bond shall insure to the benefit of all persons, companies, corporations, political subdivisions, State agencies and other entities entitled to assert a claim against a payment bond under any of the aforesaid Civil Code provisions, so as to give a right of action to them or their assigns in any suit brought upon this bond. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or to the specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration, or addition. Furthermore, and for valuable considerations, Surety hereby waives the provisions of California Civil Code Sections 2819, 2845, and 2849.

IN WITNESS WHEREOF, we have hereto set our hands and seals on this day of , .

APPROVED AS TO FORM:

Principal
City Attorney By:

ATTEST: (Seal)

Pamela Mize, City Clerk Name of Surety
By: (Seal)
Attorney-In-Fact

Packet Pg. 411
Attachment: Specifications and Special Provisions (4.11(d)--Award BN No. 5398 Council Chambers & City Hall Roof Replacement Project) 13 Bond No.: