REDDING CITY COUNCIL SPECIAL MEETING
Civic Center Council Chambers
777 Cypress Avenue, Redding, CA
MONDAY, OCTOBER 2, 2023, 5:15 P.M.
NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN that a Special Meeting of the Redding City Council i s hereby called by the undersigned and under the authority vested in him by Section 54956 of the Government Code of the State of California. The meeting is to take place at the date, time, and location listed above.
Business to be transacted at said meeting, and the only business to be transacted is as follows:
1. See Attached Agenda
_______________________
Michael Dacquisto, Mayor
Dated: September 28, 2023
Redding City Council October 2, 2023
Agenda
Special Meeting
Redding City Council
Council Chambers (Doors open 30 minutes prior)
777 Cypress Avenue, Redding, CA
October 2, 2023
5:15 PM
1. CALL TO ORDER - MAYOR MICHAEL DACQUISTO
A. Roll Call
3. CLOSED SESSION
The City Council will recess to Closed Session to discuss the following item(s). At the conclusion of the Closed Session, Open Session will reconvene and reportable action, if any, will be announced.
3A. Closed Session pursuant to California Government Code Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATOR
Designated Agency Representative: Personnel Director Kibler Employee Organization: International Brotherhood of Electrical Workers AFL - CIO – Electric Employees
4. CONSENT CALENDAR
The Consent Calendar contains items considered routine and/or which have bee n individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calend ar, please fill out a Speaker Request Form and submit it to the City Clerk before the Consent Calendar is considered . It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation.
4(a). Approve Minutes: Special Meeting – Closed Session of September 5, 2023; Regular Meeting of September 5, 2023; and Special Meeting – Closed Session of September 19, 2023.
If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, please fill out a blue Speaker Request Form, located in the lighted alcoves at the back of the Council Chambers, and submit it to the City Clerk. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports are available on-line at the City’s web site at www.cityofredding.org or in the Public View binder located on the podium at the north side of the Chambers.
PLEASE SILENCE YOUR CELL PHONES. THANK YOU.
Redding City Council October 2, 2023
4.2(a). Approve the following:
(1) Adopt Resolution authorizing the City of Redding Housing Division, serving as the NorCal C ontinuum of Care’s Administrati ve Entity, to submit a California Department of Housing and Community Development’s Emergency Solutions Grant application in an amount up to $157,151; and authorize the City Manager to execute any documents necessary to complete the application and appropr iate funds upon grant approval including any required match funds;
(2) Find that applying for, and accepting, grant funding is not considered a project under the California Environmental Quality Act; and (3) Find that applying for, and accepting, grant fun ding is an administrative activity and exempt under the National Environmental Policy Act 24 CFR 58.34(a)(3).
4.6(b). Adopt Resolution to name the new downtown park Whistle Stop Park in the City of Redding.
4.6(c). Authorize the following actions relat ive to the Clover Creek Clubhouse located at 3100 Venus Way in the Clover Creek Preserve:
(1) Approve the Shasta-Trinity Fly Fishers – Clover Creek Clubhouse Land and Building Amended and Restated Lease Agreement (C-5991) with the Shasta-Trinity Fly Fishers th rough March 26, 2043 , in the amount of $2,670.96 annually, with Consumer Price Index adjustments every three years, to cover the cost of pest control and long -term maintenance projects and an option to extend for three additional ten -year periods through March 26, 2073; and
(2) Find that the adoption of the Amended and Restated Lease is categorically exempt from review under the California Environmental Quality Act Guidelines pursuant to Section 15301 of Title 14 of the California Code of Regulations – Existing Facilities, as renew al of the lease will not result in a significant impact on the environment and will not cause an expansion of the existing use.
4.6(d). Approve and authorize the following:
(1) Ratify the a cceptance of a grant from the California State Library in the amount of $6 4,051 for Library Literacy Services for Fiscal Year 2023- 24;
(2) Adopt Resolution approving and adopting the 14th Amendment to City Budget Resolution No. 2023-060 appropriating said funds; and (3) Authorize the City Manager, or designee , to execute all subsequent documentation and augmentations relative to the grant.
4.11(a). Adopt Resolution authorizing the submittal of a grant application by the City of Redding Water Utility to the Bureau of Reclamation’s Fiscal Year 2024 WaterSMART Drought Response Program funding in the amount of $2,000,000 for the construction of a new drought resiliency well.
Redding City Council October 2, 2023
4.11(b). Authorize the following for the City of Redding Solid Waste Utility with a total delivered cost of $540,771.64:
(1) Authorize the p urchase of two, 2024 Kenworth T880 chassis using Sourcewell contract pricing, with a net delivered cost of $367,578.14 including all applicable taxes and fees;
(2) Authorize bypassing the formal bid process and authorize the purchase of two, Ampliroll Hook Li ft bodies from Enoven Truck and Equipment with a net delivered cost of $173,193.50 including all applicable taxes and fees; and
(3) Authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unsta ble economic conditions up to a total of $30,000.
4.11(c). Authorize the following actions relative to Bid Negotiation No. 5400 , Trinity Street Bikeway Project:
(1) Award to S.T. Rhoades Inc., in the amount of $1,615,736.40; (2) Approve an additional $183,500 to cover the cost of administration and inspection fees;
(3) Approve $310,000 for project development costs;
(4) Approve $205,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000;
(6) Approve the project design plans, specifications and special provisions; and
(7) Find that the Project is categorically exempt from the California Environmental Quality Act per Section 15301 – Existing Facilities and Section 15302 – Replacement or Reconstruction.
4.11(d). Authorize the following actions relative to Bid Negotiation No. 5398 (Job No. 5424), Council Chambers and City Hall Roof Replacement Project:
(1) Award to Harbert Roofing Inc., in the amount of $246,174; (2) Approve an additional $ 25,000 to cover the cost of administration and inspection fees;
(3) Approve $15,000 for project development costs;
(4) Approve $25,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $15,000;
(6) Approve the project design plans, specifications and special provisions ; and
(7) Find that the Project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301 - Existing Facilities.
Redding City Council October 2, 2023
4.11(e). Authorize the Mayor, or designee, to:
(1) Sign a forthcoming technical comment letter from the City of Redding Public Works Department to the State Water Resources Control Board regarding "Making Conservation a California Way of Life" draft regulation;
(2) Submit future letters regarding this proposed regulation; and (3) Sign any professional association comment letters as appropriate.
4.11(f). Accept Bid Schedule No. 5324 (Job No. 2687), Replace Asphalt Concrete Surfacing 2022 Project, awarded to JV Lucas Paving, Inc., as satisfactorily complete, with a final cost of $1,260,832.70.
4.11(g). Authorize the following actions relative to Bid Negotiation No. 5402 (Job No. 2707), Replace Asphalt Concrete Surfacing 2023:
(1) Award to Tullis, Inc, in the amount of $1,498,756.00; (2) Approve $192,200 to cover the cost of administration and ins pection fees;
(3) Approve $66,000 for project development costs;
(4) Approve $275,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contin gency amounts up to a total of $25,000;
(6) Approve the project design plans, specifications, and special provisions; and
(7) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to S ection 15301(c) – Existing Facilities.
RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, APPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.
Redding City Council October 2, 2023
9. REGULAR CALENDAR: REPORTS & COMMUNIC ATIONS OF DEPARTMENT S,
BOARDS, COMMISSIONS AND COMMITTEES
City Manager
9.1(a). Consider authorizing the City Manager to finalize negotiations and execute change orders to contracts with the City of Redding and Graviton Consulting for implementation and project management services related to change of the go live date and with the City of Redding and BerryDunn LLC for post go live support services.
Recommendation:
Approve the following actions:
(1) Authorize the City Manager to finalize negotiations and, upon completion, execute a Change Order with Graviton Consulting, moving the proposed go live date from January 1, 2024, to July 1, 2024, for an amount not to exceed $319,150 for the Oracle Enterprise Resource Planning/ Human Capital Management Implementation Services;
(2) Authorize the City Manager to finalize negotiations and, upon completion, execute a Change Order with BerryDunn LLC for an amount not to exceed $87,250 for the Oracle project and change management services; and (3) Authorize the City Manager to finalize negotiations and, upon completion, execute a contract for a Managed Services Agreement with Graviton Consulting for an amount not to exceed $270,000.
Community Services
9.6(a). Consider hiring Consultant and adopting a Resolution appropriating funds for a Market Analysis and Project Cost Report for a Multi -Court Facility in the City of Redding.
Recommendation:
Authorize and approve the following:
(1) Authorize staff to hire a consultant to prepare a Multi-Court Facility Market Opportunity Analysis Feasibility Report including a p ro-forma and economic impact analysis. This would be Opt ion 2 described in the background of this report; and
(2) Adopt Resolution adopting and approving the 15 th Amendment to Budget Resolution No. 2023 -060 appropriating $63,500 for the Market Analysis and Project Cost Report for the Multi-Court Facility from the City of Redding Parks Development Fund.
Redding City Council October 2, 2023
Personnel
9.15(a).
Consider Resolution approving Successor Memorandum of Understanding and Salary Exhibits with United Public Employees of California, Local 792, Redding Fire Management Unit (UPEC RFMU)
Recommendation:
Adopt Resolution approving a successor Memorandum of Understanding and salary exhibits with the UPEC RFMU for a three-year term beginning October 1, 2023 , and ending September 30, 2026; and approvin g amendments to the UPEC RFMU Schedule of Wage Rates effective October 1, 2023.
9.15(b).
Consider Resolution approving Successor Memorandum of Understanding and Salary Exhibits with the Redding Peace Officers Association (RPOA).
Recommendation:
Adopt Resolution approving a successor Memorandum of Understanding and salary exhibits with RPOA for a three -year term beginning October 1, 202 3, and ending September 30, 2026; and approving amendments to the R POA Schedule of Wage Rates effective October 1, 2023.
11. COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
[A-050-060]
Information Only
12. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS
FOR FUTURE CITY COUNCIL MEETINGS
13. ADJOURNMENT
Redding City Council October 2, 2023
Pursuant to the Brown Act, non -confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspe ction during normal business hours at the Office of the City Clerk, 3 rd Floor, City Hall, 777 Cypress Avenue, Redding, California.
City Council Meetings will be televised live on Shasta Community Access Channels via Charter/Spectrum Cable channel 181, and will be rerun on Thursday at 12:30 p.m. during the week in which the meeting is held. Additionally, the meeting can be viewed online at the following: http://scac.cablecast.tv:8080/CablecastPublicSite/watch/4?channel=1. Video of the City Council meetings can also be viewed on the City’s web site at http://www.cityofredding.org/. Open the City’s meetings and agendas portal; Click on tab named "Meetings Videos" and select Redding City Council under “Available Archives 2023” select the desired date, then click on “video” to view the meeting.
In compliance with Title II of the Americans with Disabilities Act, the City of Redding will make available to persons with disabilities modifications or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needing assistance should contact the Redding City Clerk by telephone at (530) 225 -4447 or in person, or by mail at 777 Cypress Avenue, 3 rd Floor, Redding, California 96001 at least three (3) working days in advance.
The City of Redding will ensure that no person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any of its projects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, regardless of their citizenship status, are covered under this regulation.
Questions, complaints, or requests for accommodations or additional information may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Personnel Dept., Redding, California 96001, Phone (530) 225-4065.