Redding City Council
February 6, 2024

Agenda
Regular Meeting
Redding City Council
Council Chambers
777 Cypress Avenue, Redding, CA
February 6, 2024
6:00 PM

1. CALL TO ORDER - MAYOR TENESSA AUDETTE
A. Pledge of Allegiance
B. Invocation - Debbie Ivey, Redding Police and Fire Departments' Chaplain C. Roll Call

3. PUBLIC COMMENT - for non-agendized matters within the city’s jurisdiction.

4. CONSENT CALENDAR
The Consent Calendar contains items considered routine and/or which have been individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calendar, please fill out a Speaker Request Form and submit it to the City Clerk before the Consent Calendar is considered. It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation.

PURSUANT TO THE BROWN ACT, CITY COUNCIL CANNOT TAKE ACTION ON PUBLIC

COMMENT ITEMS
The City Council will allocate up to a maximum of three minutes per speaker for 30 minutes total, at the beginning of the meeting for Public Comment for non-agendized matters within the City’s jurisdiction.

The Mayor will determine the order of the speakers. If 30 minutes is not adequate to accommodate all of the individuals who have submitted a Speaker Request Form to the City Clerk, the Council will trail this item to the end of the open session agenda. The remaining speakers will address the City Council at that time.

If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, please fill out a blue Speaker Request Form, located in the lighted alcoves at the back of the Council Chambers, and submit it to the City Clerk. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports are available on-line at the City’s web site at www.cityofredding.gov and in the Public View binder located on the podium at the north side of the Chambers.

PLEASE SILENCE YOUR CELL PHONES. THANK YOU.

Redding City Council February 6, 2024

4(b). Accept City of Redding Accounts Payable Register No. 6; and Payroll Register Nos. 12 and 13.

4.2(a). Approve Consulting and Professional Services Contracts for services in support of the Redding Regional Airport for the following consultants:
(1) Mead & Hunt, Inc. to provide On-Call Grant Administration, Architectural/Engineering, and Construction Management Services for a period of five years plus a one-year option;
(2) Coffman Associates to provide On-Call Airport Planning and Environmental Consulting Services for a period of five years plus a oneyear option; and (3) Authorize the Mayor to execute the agreements.

4.2(b). Authorize the following:
(1) Adopt Resolution ratifying the City of Redding’s application to the California Department of Forestry and Fire Protection’s Wildfire Prevention Grants Program in the amount of $1,546,413.20 submitted on January 10, 2024; and
(2) Authorize the City Manager to appropriate funds should the grant be awarded, and execute any agreements necessary to implement the project.

4.4(a). Adopt Resolution granting County of Shasta’s request to waive the 60-day noticing requirement for the lease of space located within the City of Redding limits, located at 1075 N. Court Street, for the temporary storage of property as needed, pursuant to the provisions contained in Government Code Section 25351.

4.5(a). Authorize award of Bid Schedule No. 5433, Furnish Electric Utility Pole Crossarms, to Wesco for bid groups 2 & 3, in the amount of $281,780.07, and Mader Supply LLC for bid group 1, in the amount of $109,180.50, for a combined purchase total of $390,960.57, for the City of Redding Electric Utility.

4.5(b). Authorize award of Bid Schedule No. 5435, One Underground Cable Puller, to Premier Truck Rental for $290,489.20, including all applicable taxes and fees, for the City of Redding Electric Utility.

4.5(c). Authorize award of Bid Schedule No. 5444, Surge Arresters, to Wesco in the amount of $293,436, including tax, for the City of Redding Electric Utility.

4.5(d). Authorize award of Request for Proposals Schedule No. 5437 to PACE Engineering, not exceeding $320,000, for the Engineering and Design Services to build a new maintenance office building at the City of Redding Power Plant located at 17120 Clear Creek Road; and authorize the City Manager to negotiate and execute the agreement.

Redding City Council February 6, 2024

4.6(a). Authorize the following actions relative to the City of Redding Panorama Park Project:
(1) Accept the California Department of Food and Agriculture Community Resilience Centers Program grant in the amount of $9.25 million; (2) Authorize the City Manager, or designee, to execute the First Amendment to the Contract (C-9544) with NJ Associates, Inc., DBA NJA Architecture and NJA for a revised total amount not to exceed $1,089,200;
(3) Authorize the City Manager, or designee, to approve any amendments up to $108,920; and
(4) Adopt Resolution approving and adopting the 27th Amendment to City Budget Resolution No. 2023-060 appropriating $9,250,000 in state grant funds and $1,500,000 in City of Redding Parks Development funds for the project.

4.11(a). Accept Bid Schedule No. 5228 (Job No. 2660), California Alley Utility Improvement Project, awarded to Jason Abel Construction, is satisfactorily complete, with a final cost of $2,240,895.37.

4.11(b). Approve the following related to the purchase of one 2024 Caterpillar (CAT) D6 Dozer for the City of Redding Solid Waste Utility:
(1) Authorize the purchase using Sourcewell contract pricing, with a net delivered cost of $736,778.11, to replace a 2012, CAT D6T Dozer currently used at the Richard W. Curry West Central Landfill; and (2) Authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000.

4.11(c). Authorize the following relative to the State of California Public Utilities Commission Section 130 Federal grant for the Eastside Road Railroad Crossing Improvements Project:
(1) Accept the Federal Section 130 grant funds; and
(2) Adopt Resolution approving the 28th Amendment to City Budget Resolution No. 2023-060 to appropriate $80,000 in grant funding for the project.

4.11(d). Authorize the following actions to approve increases to the project budget in the amount of $1,250,000 for the completion of Bid Schedule No. 5180, Eastside Road over Olney Creek Bridge Project as outlined below for additional project costs:
(1) Increase of $700,000 to the construction management budget, bringing the construction management total to $947,000; (2) Increase of $550,000 to the construction contingency budget, bringing the construction contingency total to $1,240,000; and (3) Adopt Resolution approving and adopting the 29th Amendment to City Budget Resolution No. 2023-060 appropriating $0 for the project.

Redding City Council February 6, 2024

4.11(e). Authorize the following actions regarding Carbon Reduction Program funding:
(1) Accept additional grant funds awarded to the City of Redding from the Shasta Regional Transportation Agency for the California Street Bikeway Project; and
(2) Adopt Resolution approving and adopting the 30th Amendment to City Budget Resolution No. 2023-060 appropriating $500,000 for the project.

4.11(f). Authorize the following actions regarding Coronavirus Response and Relief Supplemental Appropriations Act of 2021 funding:
(1) Accept additional grant funds awarded to the City of Redding for the Railroad Avenue Study Project; and
(2) Adopt Resolution approving and adopting the 31st Amendment to City Budget Resolution No. 2023-060 appropriating $110,190 for the project.

4.11(g). Authorize the following actions regarding the California Department of Transportation’s Clean California Local Grant (CCLG) Program:
(1) Accept the awards and adopt Resolution for CCLG Program funds in the amounts of:
(a) $4,029,000 for the Calaboose Creek Core Revitalization Project; (b) $2,111,000 for the Oregon Street Improvements Project; (c) $1,240,000 for the Redding Cultural Trail Overlook Project; (2) Authorize the City Manager to execute the CCLG Program Restricted Grant Agreements, any amendments, sub-recipient agreements and the associated documentation; and
(3) Adopt Resolution approving and adopting the 32nd Amendment to City Budget Resolution No. 2023-060 appropriating $7,380,000 of CCLG Program funds.

4.11(h). Authorize and approve the following:
(1) Accept grant funding in the amount of $10,000,000 from CalRecycle for the design and construction of the Redding Organics Diversion to Energy Operation project, a food waste receiving and biogas production facility at the City of Redding (City) Clear Creek Wastewater Treatment Plant; (2) Adopt Resolution approving and adopting the 26th Amendment to City Budget Resolution No. 2023-060 appropriating $10,000,000 in state grant funds and $2,600,000 in City Wastewater Department funds for the project; and
(3) Authorize the Public Works Director to sign the required documents with Pacific Gas and Electric Company for the design and construction of a biogas Pipeline Injection Station.

RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, APPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.

Redding City Council February 6, 2024

9. REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,

BOARDS, COMMISSIONS AND COMMITTEES
City Manager

9.1(a). Accept report regarding tobacco retailing.

Recommendation:

Accept the report on tobacco retailing and provide direction to staff regarding next steps.

Assistant City Manager

9.2(c). Consider Urgency Ordinance to establish distance between emergency housing sites within the City of Redding.

Recommendation:

Authorize and approve the following actions:
(1) Adopt, by a four-fifths affirmative vote of the City Council, an uncodified Urgency Ordinance, to immediately establish Emergency Housing Site standards for distances between properties, waive the full reading of the ordinance and read the ordinance by title only;
(2) Authorize the City Attorney to prepare, and the City Clerk to publish, the summary ordinance according to law; and
(3) Find that the proposed ordinance is not considered a project under the California Environmental Quality Act.

9.2(d). Consider actions related to the Good News Rescue Mission Emergency Housing Site.

Recommendation:

Approve the following actions related to the Good News Rescue Mission’s Emergency Housing Site:
(1) Approve the Good News Rescue Mission’s Emergency Housing Site for 17 emergency sleeping cabins at 1411 Spruce Street (Assessor’s Parcel Number 104-010-028);
(2) Approve the Good News Rescue Mission’s Operations and Services Manual and Site Plan and authorize the City Manager to establish the one-year term start date;
(3) Authorize the Mayor to execute a Funding Agreement with Good News Rescue Mission for site improvements including installation of required infrastructure for emergency sleeping cabins in a total amount not to exceed $100,000;
(4) Authorize the City Manager to appropriate up to $198,800 in Encampment Resolution Funding and/or Affordable Housing Loan Funds for the project; (5) Authorize the City Manager, or designee, to negotiate and execute any necessary documents to complete the project; and
(6) Based on the facts of the record, make the finding that the subject project is categorically exempt under the California Environmental Quality Act Guideline Section 15061(b)(3) and 15304, Class 4 Minor Alterations to Land.

Redding City Council February 6, 2024

Development Services

9.4(b). Oral report regarding the City of Redding Development Services discretionary permitting process.

Recommendation:

Accept oral report regarding the City of Redding Development Services discretionary permitting process.

Personnel

9.15(a). Consider Resolution approving an exception to the California Public Employee’s Retirement System (CalPERS) 180 day wait period with regard to re-hiring Kimberly Niemer as a retired annuitant in the position of Director of Community Services.

Recommendation:

Adopt Resolution approving a 180-day wait period exception and single interim appointment of Kimberly Niemer as Director of Community Services for the City of Redding pursuant to Government Code sections 7522.56 and 21224, effective February 7, 2024, for up to 960 hours; and granting the City Manager authority to execute the necessary hiring documentation. The resolution, if approved, would allow retired Director of Community Services, Kimberly Niemer, to be rehired as an annuitant in the Community Services Department to manage the Emmerson Art Project.

11. COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
[A-050-060]
Information Only

12. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS

FOR FUTURE CITY COUNCIL MEETINGS

13. ADJOURNMENT
Redding City Council February 6, 2024

Pursuant to the Brown Act, non-confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspection during normal business hours at the Office of the City Clerk, 3rd Floor, City Hall, 777 Cypress Avenue, Redding, California.

City Council Meetings will be televised live on Shasta Community Access Channels via Charter/Spectrum Cable channel 181, and will be rerun on Thursday at 12:30 p.m. during the week in which the meeting is held. Additionally, the meeting can be viewed online at the following: https://www.shastaartscouncil.org/scactv. Video of the City Council meetings can also be viewed on the City’s web site at http://www.cityofredding.gov/. Open the Services tab, and select City Council Videos.

In compliance with Title II of the Americans with Disabilities Act, the City of Redding will make available to persons with disabilities modifications or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needing assistance should contact the Redding City Clerk by telephone at (530) 225-4447 or in person, or by mail at 777 Cypress Avenue, 3rd Floor, Redding, California 96001 at least three (3) working days in advance.

The City of Redding will ensure that no person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any of its projects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, regardless of their citizenship status, are covered under this regulation.

Questions, complaints, or requests for accommodations or additional information may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Personnel Dept., Redding, California 96001, Phone (530) 225-4065.

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept City of Redding Accounts Payable Register No. 6; and Payroll Register Nos. 12 and 13.

Fiscal Impact
There is no fiscal impact to accepting the registers.

Alternative Action
The City Council could choose to not accept the registers and provide alternate direction to staff.

Background/Analysis
Attached are the Accounts Payable and Payroll Registers as follows:

Accounts Payable:
(1) Register No. 6 for the period December 1, 2023 – December 31, 2023, in the amount of $19,253,154.69.

Payroll:
(1) Register No. 12 for the period November 26, 2023 – December 09, 2023, in the amount of $5,322,695.09 and Register No. 13 for the period December 10, 2023 – December 23, 2023, in the amount of $6,141,819.66.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

MEETING DATE: February 6, 2024
ITEM NO. 4(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4(b)--City of Redding Accounts Payable and Payroll Registers.

Greg Robinett, Director of
Finance/City Treasurer
Packet Pg. 8
Report to Redding City Council January 30, 2024
Re: 4(b)--Accounts Payable and Payroll Registers Page 2 Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 Packet Pg. 9
Packet Pg. 10
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 11
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 12
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 13
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 14
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 15
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 16
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 17
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 18
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 19
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 20
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 21
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 22
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 23
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 24
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 25
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 26
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 27
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 28
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 29
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 30
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 31
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 32
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 33
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 34
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 35
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 36
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 37
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 38
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 39
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 40
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 41
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 42
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 43
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 44
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 45
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 46
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 47
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 48
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 49
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 50
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 51
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 52
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 53
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 54
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 55
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 56
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 57
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 58
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 59
Attachment: Accounts Payable Register No. 6 and Payroll Register Nos. 12 & 13 (4(b)--Accounts Payable and Payroll Registers)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve Consulting and Professional Services Contracts for services in support of the Redding Regional Airport for the following consultants:
(1) Mead & Hunt, Inc. to provide On-Call Grant Administration, Architectural/Engineering, and Construction Management Services for a period of five years plus a one-year option; (2) Coffman Associates to provide On-Call Airport Planning and Environmental Consulting Services for a period of five years plus a one-year option; and (3) Authorize the Mayor to execute the agreements.

Fiscal Impact
There are no direct costs associated with executing these master agreements. Future task orders will be issued for the contracts in the form of an Authorization of Services Agreement, and each will include the negotiated fees. Individual task orders may require the City Council’s (Council) approval depending on value and will be budgeted appropriately. Most task orders will be associated with federal grants and may require a match from local funds.

Alternative Action
The Council may choose not to approve these consultant contracts to provide on-call grant administration, design/engineering, planning and environmental services and documentation, and construction management services. If that decision is made, then an alternative means for accomplishing the tasks associated with these services would need to be established, which may cause delays in meeting Federal Aviation Administration (FAA) grant deadlines.

Background/Analysis
MEETING DATE: February 6, 2024
ITEM NO. 4.2(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.2(a)--Approve Consulting and Professional Services Agreements for Redding Regional Airport
Steve Bade, Assistant City
Manager
Packet Pg. 60
Report to Redding City Council January 30, 2024
Re: 4.2(a)--Approve Consulting and Professional Services Agreement Page 2 Redding Regional Airport (RDD) is currently experiencing passenger growth for the airport terminal building and in need of updating its infrastructure. To address the short-term and longterm terminal area development needs and to provide a program for practical implementation, the City of Redding (City) on February 21, 2023 published a Request for Qualifications (RFQ) to solicit firms to submit Statements of Qualifications (SOQ) for various technical services for the terminal including grant administration, design/engineering, environmental analyses and documentation, planning services, and construction management services to undertake project development and construction work efforts for a terminal construction project and an option to include an emergency operations center, as well as any associated projects with the new terminal, such as associated landside infrastructure including intermodal transportation projects. The potential projects are likely to be subject to federal, state and local funding processes, may be accomplished during the course of multiple grants, and may involve approval prior to commencement. The FAA requires sponsors to solicit for airport consulting services for various technical and professional services associated with federal Airport Improvement Program funded projects
The RFQ stated that a separate selection could be made for each of these services. A total of three firms submitted a SOQ by the March 22, 2023, deadline. Airport staff established a selection committee that reviewed the SOQs and determined the following:
• Mead & Hunt scored the highest for the Grant Administration, Architectural/Engineering, and Construction Management Services; and
• Coffman & Associates scored the highest for On-Call Planning and Environmental Services.

If approved, these Professional Services Contracts will serve as the Master Agreements with subsequent individual task orders with specific scopes of work and negotiated fees for service.

Once under contract with each firm, Airports staff will begin working with the selected consultants and begin scoping the first task orders to accomplish planned airport projects pending FAA grant funding for specified scopes of work.

Environmental Review
This activity is not a project as defined by the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
Coffman MSA
Mead & Hunt MSA
Packet Pg. 61
Packet Pg. 62
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 63
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 64
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 65
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 66
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 67
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 68
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 69
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 70
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 71
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 72
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 73
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 74
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 75
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 76
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 77
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 78
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 79
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 80
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 81
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 82
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 83
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 84
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 85
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 86
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 87
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 88
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 89
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 90
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 91
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 92
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 93
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 94
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 95
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Exhibit B
Packet Pg. 96
Attachment: Coffman MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 97
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 98
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 99
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 100
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 101
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 102
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 103
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 104
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 105
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 106
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 107
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 108
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 109
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 110
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 111
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 112
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 113
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 114
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 115
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 116
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 117
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 118
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 119
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 120
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 121
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 122
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 123
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 124
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 125
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 126
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 127
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 128
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 129
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 130
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement) Packet Pg. 131
Attachment: Mead & Hunt MSA (4.2(a)--Approve Consulting and Professional Services Agreement)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following:
(1) Adopt Resolution ratifying the City of Redding’s application to the California Department of Forestry and Fire Protection’s Wildfire Prevention Grants Program in the amount of $1,546,413.20 submitted on January 10, 2024; and (2) Authorize the City Manager to appropriate funds should the grant be awarded, and execute any agreements necessary to implement the project.

Fiscal Impact
The City of Redding’s (City) California Department of Forestry and Fire Protection’s Wildfire Prevention Grants (CAL Fire WPG) Program’s application requests $1,546,413.20 for vegetation management and reduction of fuel loads on City-owned properties for a project known as the City of Redding Priority Hazardous Fuel Management Project (Project). No match is required for this grant program. The project would potentially span over the next two to three years.

Alternative Action
The City Council could decline to apply for the funds under this grant opportunity or provide staff with alternative direction. Due to staff workloads and expense, these sites would not be able to be cleared without the funding this grant could provide.

Background/Analysis
The CAL Fire WPG Program provides funding for wildfire prevention projects and activities in and near fire threatened communities that focus on increasing the protection of people, structures, and communities. Funded activities include hazardous fuel reduction, wildfire prevention planning, and wildfire prevention education with an emphasis on improving public health and safety while reducing greenhouse gas emissions.

MEETING DATE: February 6, 2024
ITEM NO. 4.2(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.2(b)--Resolution Authorizing Submittal of a CAL FIRE Wildfire Prevention Grant Program Application
Steve Bade, Assistant City
Manager
Packet Pg. 132
Report to Redding City Council January 30, 2024
Re: 4.2(b)--CAL FIRE Wildfire Prevention Grant Program Page 2 The funding, if awarded, will allow the City to remove fuels on City-owned property previously identified as having high fuel loads. The Project includes four key sites at the north end of Redding for a total of approximately 305 acres that require work to remove vegetation and prevent undesired re-sprouting of invasive vegetation. Activities include reducing hazardous fuel loads in great at-risk areas, followed by annual grazing. After initial treatments, undesired resprouted vegetation will be treated with appropriate herbicide applications. During treatments, areas will be re-evaluated to determine if additional fuel reduction is needed.

The proposed activities are consistent with the Cal Fire WPG Program’s mission to avoid or reduce the severity of potential wildfires, thereby limiting greenhouse gas emissions. The funds from this grant, if awarded, would allow the identified sites to be cleared such that City staff would be able to adequately maintain the locations upon completion of the project.

Environmental Review
Submitting an application to the Cal Fire WPF Program is not a project defined under the California Environmental Quality Act (CEQA), and no further action is required. If awarded grant funds, staff will process the applicable CEQA determination based on the eligible locations and scope of work.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
^2024 Cal Fire Grant Resolution
Packet Pg. 133
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

REDDING APPROVING THE APPLICATION FOR GRANT FUNDS FOR

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE

PROTECTION (CAL FIRE) WILDFIRE PREVENTION GRANTS

PROGRAM
WHEREAS, the Governor of the State of California, in cooperation with the State Legislature, has enacted State of California Climate Investment, which provides funds to the State of California and its political subdivision for fire prevention programs; and WHEREAS, the State Department of Forestry and Fire Protection (CAL FIRE) has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing the application by local agencies, non-profit organizations, and others under the program; and
WHEREAS, the applicant will enter into an agreement with the State of California to carry out the Priority Hazardous Fuel Management Project;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Redding hereby:

1. Approves the filing of an application for the "California Climate Investment Fire Prevention Grant Program;"

2. Certifies that said applicant has or will have sufficient funds to operate and maintain the project;

3. Certifies that funds under the jurisdiction of the City Council of the City of Redding are available to begin the project;

4. Certifies that said applicant will expend grant funds prior to March 15, 2030; and

5. Appoints the City Manager, or designee, to conduct all negotiations, execute and submit all documents including, but not limited to, applications, agreements, amendments, payment requests, and so on, which may be necessary for the completion of the aforementioned project.

Packet Pg. 134 Attachment: ^2024 Cal Fire Grant Resolution (4.2(b)--CAL FIRE Wildfire Prevention Grant Program) I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6th day of February, 2024, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
___________________________________
TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVED:
___________________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 135 Attachment: ^2024 Cal Fire Grant Resolution (4.2(b)--CAL FIRE Wildfire Prevention Grant Program)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution granting County of Shasta’s request to waive the 60-day noticing requirement for the lease of space located within the City of Redding limits, located at 1075 N. Court Street, for the temporary storage of property as needed, pursuant to the provisions contained in Government Code Section 25351.

Fiscal Impact
There is no financial impact associated with this action.

Alternative Action
The City Council (Council) could choose to not adopt the resolution and require the County of Shasta (County) to wait 60 days to lease and use the storage space.

Background/Analysis
The County has requested a waiver of the California Government Code requirement that it notify the City of Redding (City) at least 60 days prior to entering into a lease for building space to be used for County purposes. The 60-day notification requirement is established by Government Code Section 25351. The County has notified the City of its intent to lease space at 1075 N.

Court Street for temporary storage of property, as needed. In accordance with Government Code Section 25351, the County sent a 60-day notice letter on January 23, 2024, and the County expects that it will need to sign the lease before March 23, 2024.

The Government Code provides for a waiver of the 60-day requirement if the Council adopts a resolution authorizing the waiver. Lacking the waiver, the County would simply have to wait the 60 days otherwise required by state law before leasing and using the storage space.

MEETING DATE: February 6, 2024
ITEM NO. 4.4(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.4(a)--Adopt Resolution waiving the 60-day notification requirement for establishing a County facility in the City of Redding limits (1075 N. Court Street), pursuant to Government Code section 25351.

Jeremy Pagan, Development
Services Director/Bldg
Official
Packet Pg. 136
Report to Redding City Council January 30, 2024
Re: 4.4(a)--Adopt Reso waiving 60-day notification requirement for establishing County facility in City Page 2
The Redding General Plan and Zoning Map designate the property as “GC,” General Commercial, which allows storage uses. Staff finds no reason to oppose the County’s immediate lease and use of the storage units and, therefore, believes the 60-day noticing waiver is supportable.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Resolution
^Notice of Intent to Lease Property within City of Redding Limits Packet Pg. 137
RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING WAIVING THE 60-DAY NOTIFICATION REQUIREMENT FOR

ESTABLISHING A COUNTY FACILITY WITHIN THE CITY LIMITS, AS REQUIRED BY GOVERNMENT CODE SECTION 25351
WHEREAS, Government Code Section 25351 requires that a county notify a city in advance of its intent to locate a county facility in the incorporated area; and WHEREAS, Government Code Section 25351 further requires that said advance notification occur at least 60 days prior to use and occupancy of the county facility, unless the City Council waives the notification requirement by resolution; and
WHEREAS, the County of Shasta (County) has requested a waiver from the 60-day notification requirement in order to begin leasing indoor storage space at 1075 N. Court Street in the City of Redding (City); and
WHEREAS, the granting of the waiver will enable the County to immediately lease and occupy the storage space rather than waiting 60 days; and
WHEREAS, the use of the building by the county for storage would not be inconsistent with any City code or the goals and policies of the General Plan; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THAT the City of Redding grants the County of Shasta a waiver of the 60-day notification requirement to lease and use the building located at 1075 N. Court Street for indoor storage.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 6 th day of February, 2024, by the
following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
__________________________________
TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVED:
_____________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 138 Attachment: ^Resolution (4.4(a)--Adopt Reso waiving 60-day notification requirement for establishing County facility in City)

SHASTA COUNTY

ADMINISTRATIVE OFFICE
DAVID J. RICKERT

COUNTY EXECUTIVE OFFICER

1450 Court Street, Suite 308B
Redding, CA 96001-1673
(530) 225-5561
(800) 479-8009
FAX (530) 229-8238
January 23, 2024
Sharlene Tipton, City Clerk
City of Redding
PO Box 496071
Redding, CA 96049
RE: 60-Day Lease Notice
Dear Ms. Tipton,
Pursuant to Government Code section 25351, the County of Shasta (“County”) is providing notice that it intends to lease, subject to negotiation and approval of a lease acceptable to County, space at 1075 North Court Street, City of Redding. The anticipated County services are temporary storage of property, as needed.

The 60-day timeline expires March 23, 2024. The County plans to commence the lease prior to this date to provide indoor storage for County property and respectfully requests that the City Council, pursuant to Government Code section 25351, approve a resolution waiving the 60- day requirement for the County of Shasta to lease property within the City of Redding.

If you have any questions, comments, or concerns, please contact Bryce Ritchie, Administrative Analyst at (530) 782-4456 or via email at [email protected].

Thank you for conducting business with Shasta County.

Sincerely,
David J. Rickert
County Executive Officer
DocuSign Envelope ID: 5161B507-822E-454C-B503-8016DC2B2B03 Packet Pg. 139 Attachment: ^Notice of Intent to Lease Property within City of Redding Limits (4.4(a)--Adopt Reso waiving 60-day notification requirement for

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize award of Bid Schedule No. 5433, Furnish Electric Utility Pole Crossarms, to Wesco for bid groups 2 & 3, in the amount of $281,780.07, and Mader Supply LLC for bid group 1, in the amount of $109,180.50, for a combined purchase total of $390,960.57, for the City of Redding Electric Utility.

Fiscal Impact
Adequate funding is available in Redding Electric Utility’s (REU) current biennial General System Improvements capital budget, which includes purchases of all utility pole crossarms.

These costs include the annual recurring expenditures for installing infrastructure required to maintain reliable electric service.

Alternative Action
The City Council (Council) could choose not to award the bid to Wesco and Mader Supply LLC and provide alternative direction to staff.

Background/Analysis
This is a routine bid for the purchase of utility pole crossarms. These utility pole crossarms are required to support aerial conductors on power poles. This purchase consists of fiberglass and traditional treated wood crossarms. Fiberglass crossarms are designed to exceed years of life compared to the traditionally treated wood crossarms.

On Wednesday, December 20, 2023, three bids were opened for Utility Pole Crossarms. Staff analyzed the bids based on the bid price and compliance with specifications in the evaluation process. Wesco was the apparent low bidder for bid groups 2 & 3 at a cost of $281,780.07, and Mader Supply LLC for bid group 1 at a cost of $109,180.50.

MEETING DATE: February 6, 2024
ITEM NO. 4.5(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.5(a)--Award of Bid Schedule No. 5433, Furnish Electric Utility Pole Crossarms Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 140
Report to Redding City Council January 30, 2024
Re: 4.5(a)--Award of Bid Schedule No. 5433, Furnish Electric Utility Pole Crossarms Page 2 The products included in Wesco and Mader Supply LLC’s bids comply with the specifications, general conditions, and proposal requirements.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Bid Tabs Combined- Final
Packet Pg. 141

CITY OF REDDING

PURCHASING DIVISION-TABULATION OF BIDS
RFQ SCHEDULE NO. DATE OF OPENING 1 Addendum +

TIME OF OPENING
3:00 P.M. City Clerk

ITEM TOTAL PRICE TOTAL PRICE TOTAL PRICE
123
$ 403,660.04 417,434.17 $ 391,175.07 $
4 No No Yes
OneSource Supply Solutions
Revised Addendum Version
Mader Supply LLC
Revised Addendum Version
Wesco
Revised Addendum Version
$ 109,395.00$ 244,044.16
$ 40,752.86 $ 37,735.91$ 259,517.12$ 117,164.19 $ 109,180.50 $ 245,173.50$ 49,306.04

PUPI CROSSARMS
Bid Group 2
Bid 5433

DESCRIPTION
Furnish Electric Utility Pole Cross-Arms
5433
Bid Group 3

WOOD CROSSARMS
Total (All Bid Groups)
Bid Group 1
December 20, 2023
Addendum No. 1 Acknowledged??

FIBERGLASS CROSSARMS
Tyler Nash- Buyer- Purchasing Packet Pg. 142
Attachment: ^Bid Tabs Combined- Final (4.5(a)--Award of Bid Schedule No. 5433, Furnish Electric Utility

CITY OF REDDING

PURCHASING DIVISION-TABULATION OF BIDS
RFQ SCHEDULE NO. DATE OF OPENING 1 Addendum +

TIME OF OPENING
3:00 P.M. City Clerk

ITEM TOTAL PRICE TOTAL PRICE TOTAL PRICE
123
$ 270,157.39 265,799.29 $ 250,130.68 $
4 No No Yes
Total (All Bid Groups)
Addendum No. 1 Acknowledged??
Bid Group 3 $ 79,332.83 62,813.11 $ 59,736.72 $

WOOD CROSSARMS
Bid Group 2 $ 122,586.75 129,758.56 $ 122,022.08 $

FIBERGLASS CROSSARMS

DESCRIPTION
Bid Group 1 $ 68,237.81 73,227.62 $ 68,371.88 $

PUPI CROSSARMS
OneSource Supply Solutions Mader Supply LLC Wesco
Bid 5433
Furnish Electric Utility Pole Cross-Arms
5433
December 20, 2023
Original Bid Version Original Bid Version Original Bid Version Packet Pg. 143
Attachment: ^Bid Tabs Combined- Final (4.5(a)--Award of Bid Schedule No. 5433, Furnish Electric Utility

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize award of Bid Schedule No. 5435, One Underground Cable Puller, to Premier Truck Rental for $290,489.20, including all applicable taxes and fees, for the City of Redding Electric Utility.

Fiscal Impact
This equipment purchase was anticipated in the current fiscal year, and adequate funding is available within the Redding Electric Utility’s (REU) Rolling Stock Fund.

Over the past two years, there has been a notable increase in vehicle prices and extended delivery times, ranging from two to four years. In response to these prolonged lead times, REU may need to proactively initiate vehicle orders before their scheduled replacement year, ensuring the continuous functionality of the fleet. REU will consistently monitor and assess the financial implications of each vehicle purchase to guarantee that the Rolling Stock Fund maintains adequate funding.

Alternative Action
The City Council could choose not to approve the purchase and provide alternative direction to staff.

Background/Analysis
REU is currently in need of replacing one underground cable puller (ET490). The underground puller is used for cable replacement and the infrastructure cable replacement program. At this time, there are approximately 150 miles of cable slated for replacement. More than 100 miles of cable will need to be replaced over the next 10 years as our current cable reaches its life span of 30 years. The decision to replace this piece of equipment aligns with the guidelines established by the City of Redding’s (City) Fleet Department, which considers factors such as equipment age, hours of operation, and maintenance expenses.

MEETING DATE: February 6, 2024
ITEM NO. 4.5(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.5(b)--Award of Bid Schedule No. 5435, One Underground Cable Puller Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 144
Report to Redding City Council January 26, 2024
Re: 4.5(b)--Award of Bid Schedule No. 5435, One Underground Cable Puller Page 2 Eight bid opportunity notices were distributed to potential vendors, in addition to posting the bid on the City’s website and advertising in the Record Searchlight. On Friday, December 29, 2023, one bid was opened for the underground cable puller. Staff analyzed the bid based on the bid price and compliance with specifications and found Premier Truck Rental’s bid complies with the solicitation.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Underground Puller - Rolling Stock Request Form
Bid Tab- 5435 PDF
Packet Pg. 145
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Nicholas Zettel Digitally signed by Nicholas Zettel
Date: 2023.11.08 13:50:27 -08'00'
Packet Pg. 146 Attachment: ^Underground Puller - Rolling Stock Request Form (4.5(b)--Award of Bid Schedule No. 5435, One Underground Cable Puller) CITY OF REDDING Nash, Tyler
RFQ SCHEDULE NO. DATE OF OPENING

TIME OF OPENING

ITEM UNIT PRICE UNIT PRICE UNIT PRICE
$1,000.00
Hogg & Davis Inc.

Hydra 985
Model Year 2024
Ship: Est 20 Weeks after award
Factory Warranty Station within 20 miles
of Redding Corp Yard- NO
$19,569.20
Net Cost Delivered $290,489.20
Delivery/Freight
Bid 5435

DESCRIPTION
Furnish One (1) Underground Cable
Puller - Electric Utility
5435
Underground Cable Puller
3:00 P.M.

Sales Tax 7.25%
December 29, 2023
No Addendums Issued
$269,920.00

PURCHASING DIVISION-TABULATION OF BIDS
Premier Truck Rental N/A N/A
Purchasing Packet Pg. 147
Attachment: Bid Tab- 5435 PDF (4.5(b)--Award of Bid Schedule No. 5435, One Underground Cable Puller)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize award of Bid Schedule No. 5444, Surge Arresters, to Wesco in the amount of $293,436, including tax, for the City of Redding Electric Utility.

Fiscal Impact
The purchase of surge arresters is included in Redding Electric Utility’s (REU) General System Improvements Fiscal Year 2023-25 Biennial Budget and the Overhead/Underground Infrastructure Replacement Project for electric line construction services. Pursuant to REUs fiveyear financial plan, REU anticipated these projects may be bond-funded. If capital expenses related to these efforts are projected to exceed the approved budget, staff will return with additional recommendations related to budgetary adjustments and financing options.

Alternative Action
The Council could choose not to award the bid to Wesco and provide alternative direction to staff.

Background/Analysis
California’s Governor signed Senate Bill 901 in September 2018, which requires utilities to prepare wildfire mitigation measures if the utility’s overhead electrical lines and equipment are located in an area with a significant risk of wildfire that could result from those electrical lines and equipment. The first program in REU’s Wildfire Mitigation Plan (Plan), the Wildfire Prevention and Improved Response Program, was approved by the Council on May 7, 2019.

Three additional programs, the Technology Solutions Program, the Distribution 10-year Capital Improvement Program, and the Emergency Operations Program, were approved along with the plan on December 3, 2019.

MEETING DATE: February 6, 2024
ITEM NO. 4.5(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.5(c)--Award of Bid Schedule No. 5444, Surge Arresters Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 148
Report to Redding City Council February 1, 2024
Re: 4.5(c)--Award of Bid Schedule No. 5444, Surge Arresters Page 2 Section 5 of the Plan, Wildfire Prevention Strategies and Programs, outlines the strategy for system hardening to reduce the risk of REU overhead infrastructure igniting a wildfire in highrisk areas, specifically Tier 2 and Tier 3 fire-threat zones. One system hardening strategy includes revising construction standards to implement arc suppression components, including surge arresters. These particular arresters are much less likely to release molten sparks when they operate which significantly reduces the probability of REU infrastructure starting a wildfire.

Purchasing surge arresters as part of the Wildfire Prevention Strategies and Programs was previously approved by the Council on Tuesday, September 21, 2021. The total quantity purchased at the time was considered sufficient for all installations in Tier 2 and Tier 3 fire-threat areas. Subsequently, staff believes these additional arresters are needed due to general maintenance replacements of the previously installed arresters operating coupled with an expanded installation of arrester locations.

On Tuesday, January 16, 2024, two bids were opened for Bid 5444, and in the evaluation process, staff analyzed the bids based on the bid price and compliance with the bid specifications. The apparent low bidder, Wesco, is recommended for award.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^5444 Bid Tab
Packet Pg. 149

CITY OF REDDING

PURCHASING DIVISION-TABULATION OF BIDS
BID SCHEDULE NO. DATE OF OPENING

TIME OF OPENING
3:00 P.M.

ITEM QTY UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 800 $385.99 $308,792.00 $342.00 $273,600.00 $0.00
2 Included N/A
3 $22,387.42 $19,836.00 $0.00
$331,179.42 $293,436.00 $0.00
TUESDAY, January 16, 2024
Taxes
TOTAL COST:

Freight
Surge Arrester with Spark Prevention Unit
One Source Supply Solutions Wesco

DESCRIPTION
BID: SURGE ARRESTERS
5444
Zettel
Hopwood
S. Froeber - Purchasing Division
Packet Pg. 150 Attachment: ^5444 Bid Tab (4.5(c)--Award of Bid Schedule No. 5444, Surge Arresters)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize award of Request for Proposals Schedule No. 5437 to PACE Engineering, not exceeding $320,000, for the Engineering and Design Services to build a new maintenance office building at the City of Redding Power Plant located at 17120 Clear Creek Road; and authorize the City Manager to negotiate and execute the agreement.

Fiscal Impact
The cost of building the Power Plant Operations and Maintenance Building was included in Redding Electric Utility's (REU) Fiscal Year 2023-25 Biennial Budget. A total of $3 million was approved for this capital project, including engineering, design, and construction. If capital expenses associated with these efforts are projected to exceed the approved budget, staff will return with additional recommendations related to budgetary adjustments and financing options.

Alternative Action
The City Council (Council) could choose not to award the bid to PACE Engineering and provide alternative direction to staff.

Background/Analysis
REU owns and operates a natural gas-fired power generation plant at 17120 Clear Creek Road.

By the end of 2022, approximately 20 of the division's 30 maintenance employees worked in mobile office trailers. The mobile trailers have been under a lease agreement since 2004 and have reached the end of their useful life. The division's needs have outgrown the temporary space, which has numerous safety and maintenance issues.

MEETING DATE: February 6, 2024
ITEM NO. 4.5(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.5(d)--Award of RFP Schedule No. 5437 for engineering and design services for a new maintenance office building at the City of Redding Power Plant.

Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 151
Report to Redding City Council February 1, 2024
Re: 4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design Page 2 On June 20, 2023, the Council approved the 2023-2025 Biennial Budget, which included $3 million for renovations and maintenance at the Redding Power Plant. On December 5, 2023, staff issued a Request for Proposals (RFP) for Phase One of this project, engineering and design services to replace the temporary office building structures with a permanent office building. As part of the design process, the City must contract with qualified design firms to create buildable plans for project construction as outlined above.

On January 5, 2024, the City received proposals from two firms listed as follows:
- Form4 Architecture
- Pace Engineering
A three-member selection panel, consisting of City staff from the Power Plant Division, evaluated the proposals based on the criteria outlined in the RFP. The rating criteria consisted of project understanding, project schedule, and related experience, including at least three references. Following the review of the proposals and ranking by staff, the group selected Pace Engineering as their overall recommendation.

It was the opinion of the selection panel that Pace Engineering demonstrated an ability to meet the objectives of the RFP, and fully understood the project goals. The consultant had several examples of office building projects. When City staff contacted their references, Pace Engineering came highly recommended by previous associates. The RFP is a qualification-based selection process. Staff evaluated the cost proposal and determined that the proposed costs are consistent with pre-proposal estimates and provide good value for the services included.

Additionally, Pace Engineering's cost proposal was the lowest received.

Environmental Review
This action is not a project as defined by the California Environmental Quality Act, and no further action is needed. The consultant will provide the design information necessary to ensure environmental compliance as the project progresses.

Council Priority/City Manager Goals
Routine operational item
Attachments
PACE Engineering Proposal
Packet Pg. 152

PROPOSAL
Prepared for the City of Redding
5155 VENTURE PARKWAY • REDDING, CALIFORNIA 96002 • (530) 244‐0202 • PACEENGINEERING.US ENGINEERING SERVICES
SCHEDULE NO. 5437
POWER PLANT MAINTENANCE
OFFICE BUILDING
Packet Pg. 153 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) Complete engineering services with attention to individual client needs 5155 VENTURE PARKWAY • REDDING, CA 96002 • (530) 244-0202 • PACEENGINEERING.US January 5, 2024
City of Redding
City Clerk
777 Cypress Avenue
Redding, CA 96001
Subject: City of Redding Proposal for Engineering Services for the Design of a Power Plant Maintenance Office Building Schedule No. 5437
PACE Engineering, Inc. (PACE) is pleased to submit our Proposal for your consideration for design and engineering services for a Power Plant Maintenance Office Building located at the Redding Power Plant. We have an outstanding track record of providing similar services to clients throughout Northern California.

Our depth of experience, breadth of services, local expertise, and exceptional customer care differentiate PACE from other firms; we offer the best of a large firm with the personal touch of a small firm.

PACE is qualified to provide engineering, design, and surveying services in-house for the following types of facilities and operations:
• Land Development/Civil Engineering
• Land Surveying and Aerial Mapping
• Complete Building Design
• Fire and Life Safety Code Analyses
• Structural Engineering
• Mechanical/Plumbing Engineering
• Electrical Engineering
• Instrumentation and Controls Engineering
• Fire Alarm Engineering
• Water and Wastewater Engineering
• Engineering Assessments/Preliminary
Engineering
• Cost Estimating
• Construction Observation and Inspection
• Construction Administration
Over the last 47 years, our firm has consistently demonstrated the ability to manage complicated projects for a wide range of clients and funding sources. As a testament to our work, a majority of the clients we work with have more than a 15-year relationship with us. Our employees are our biggest asset, and our unique, employee-ownership program keeps our best employees engaged year after year and ensures that all are vested in delivering excellent solutions.

I acknowledge that I have received and reviewed the following:
• Request for Proposal for Engineering Services for the design of the Power Plant Maintenance Office Building (Schedule No. 5437) dated December 5, 2023.
• Addendum No. 1 to the Request for Proposal dated December 20, 2023.

PACE meets the qualifications defined in the Request for Proposal, understands the responsibilities of the project, and has the resources and availability to meet the project requirements as outlined in the Proposal.

Please contact me at (530) 244-0202 if I can assist you in any way.

Sincerely,
Shawn Wade, S.E.

Principal Engineer/CFO
[email protected]
Packet Pg. 154 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

TABLE OF CONTENTS
i

SECTION PAGE
FIRM OVERVIEW...........................................................................................................1 STATEMENT OF QUALIFICATIONS.................................................................................3 Structural Engineering.............................................................................................3 Civil Engineering......................................................................................................4 Mechanical Engineering ..........................................................................................5 Electrical Engineering..............................................................................................6 Land Surveying ........................................................................................................7 Construction Observation .......................................................................................8 Construction Administration...................................................................................8 Technical .................................................................................................................9 ENPLAN .................................................................................................................10 Materials Testing, Inc./KC Engineering Company..................................................11 PROJECT PROPOSAL....................................................................................................15 Project Background...............................................................................................15 Project Timeline ....................................................................................................16 Project Tasks.........................................................................................................17 Staffing Plan ..........................................................................................................28 Project Organization Chart....................................................................................30 Exceptions and Deviations ....................................................................................31 REFERENCES ...............................................................................................................32

ATTACHMENTS
Attachment 1 – Resumes
Attachment 2 – Consultant/Subcontractors Information
Attachment 3 – Project Costs (sealed in separate envelope) Attachment 4 – ENPLAN Scope of Work (sealed in separate envelope) Attachment 5 – KC Engineering Company Scope of Work (sealed in separate envelope) Attachment 6 – Materials Testing, Inc. Scope of Work (sealed in separate envelope) Packet Pg. 155 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

FIRM OVERVIEW
Complete engineering services with attention to
1 individual client needs
PACE Engineering, Inc. (PACE) was established in 1976 and has provided design, engineering, and surveying services in Northern California for over 45 years. We are a multi-discipline civil engineering firm located in Redding, California, specializing in water and wastewater facilities, instrumentation and control, electrical, mechanical, structural, street design, land development, surveying, and mapping. Our broad range of services allows us to meet the needs of our clients.

We currently provide engineering services to numerous cities and special districts throughout the North State from Yreka to Williams and from Orick to Susanville. As a firm, PACE has extensive experience in providing the personnel and services needed to complete major public works projects from the planning stage through construction and operation.

Currently, seventy-eight employees, including
twenty licensed civil engineers, four licensed electrical engineers, three licensed mechanical engineers, and
four licensed land surveyors, make up our professional
team. Four of our civil engineers are also licensed
structural engineers. We offer a full range of services including master planning and feasibility studies; rate studies; preliminary design; project funding
procurement; final design including construction plans
and specifications; construction cost estimating;
contract administration; construction observation
services; and contract operations of water and
wastewater treatment facilities.

Every project presents unique challenges pertaining
to the proper balance between client desires and
expectations, available funding, and satisfaction of regulatory requirements. PACE prides itself in our ability to work with all stakeholders involved to deliver a project that meets these expectations. It starts with proactive project management and effective communication between parties. Our project managers are trained to lead this communication effort from project inception through final construction, startup, and operations.

Packet Pg. 156 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

FIRM OVERVIEW
Complete engineering services with attention to
2 individual client needs
Principal Shareholders:

Paul J. Reuter, President and Managing Engineer
Shawn Wade, Secretary/CFO
Robert F. Harp, Vice President
Tony Bowser, Vice President
Laurie McCollum, Vice President
Seth Petrie, Principal Engineer
Jesse Lenaker, Principal Surveyor
Staff Shareholders:

Calvin Abshier, Bryan Barnes, Jessica Chandler, Paige Cibart, Jen Collins, Bryan Gentles, Tammy Hale, Nicole Harris, Garett Hattenhauer, Wesley Inman, Troy Jones, Eli Jurisich, Jeffrey Krantz, Keith Krantz, Karalee Layton, James Litts, Duayne Loucks, Grant Maxwell, Sean McGuigan, Adam Miller, Chris Needham, Karrie Nunes, Curtis Paget, Ignacio Sanchez, Ryan Turner, Michael Walters, and Steve Wilson
Firm Established: April 15, 1976
Number of Employees:
78 total employees (27 licensed engineers, 4 licensed land surveyors, 20 staff engineers, 10 administrative, and 17 technical)
Professional Licenses:

California
Civil ................. 20
Structural .......... 4
Electrical............ 4
Mechanical........ 3
Land Survey....... 4
Montana
Electrical............ 1
Educational Degrees:

B.S. Engineering..... 38
M.S. Engineering ..... 7
B.S. Geomatics ........ 2
Professional Services Annual Dollar Volume: Approximately $19,000,000 Nevada
Electrical...............1
Oregon
Civil.......................1
Structural..............1
Electrical...............1
Mechanical...........1
Washington
Electrical...............1
Packet Pg. 157 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

STATEMENT OF QUALIFICATIONS
Complete engineering services with attention to
3 individual client needs

STRUCTURAL ENGINEERING
PACE has four licensed structural engineers and fourstaff project engineers who provide full-time structural engineering. They have a broad range of design experience ranging from retaining walls to multi-story buildings and bridges. Our structural engineering team also has extensive experience with complete building design services for offices, industrial and processing facilities, and warehouses.

Design Capabilities:

Bridges
• Steel
• Concrete
• Timber
• Falsework Design
Water and Wastewater Facilities
• Tanks
• Basins
• Filters
Building Design
• Commercial
• Industrial
• Institutional
• Residential
Foundations
• Prefabricated Metal Buildings
• Shallow Foundations
• Deep Foundations
Construction Inspection and Testing:
• Masonry, Concrete, Steel, and Wood
• Quality Control Observation
• Paint and Coating Application
• Roofing
Computer Analysis:
• Cold-Formed Steel Design
• Two- and Three-Dimensional Truss
and Frame Analysis
• Computer-Aided Drafting
Packet Pg. 158 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

STATEMENT OF QUALIFICATIONS
Complete engineering services with attention to
4 individual client needs

CIVIL ENGINEERING
PACE’s civil design team offers diversified capabilities to suit the needs of both public and private clients. Our experience in land development includes site and utility design of water/wastewater facilities, industrial facilities, schools, healthcare facilities, commercial office buildings, commercial retail spaces, roadways, and storm drain facilities. This broad experience enables our team to provide exceptional design services for a variety of projects. Our team has completed dozens of projects from overseeing subdivisions to grading and utility plans for public and private developments.

Subdivision and site engineering capabilities include:
• Feasibility Studies
• Land Development Planning
• Site Layout, Roadway, Parking, and Accessibility Design • Grading Design and Analysis
• Utility Design and Coordination
• Hydrology/Hydraulic/Storm Water Analysis, Reports, and Compliance (MS4) • Erosion Control Design and SWPPP Preparation and Execution • GIS Services for Asset Management
PACE’s civil design team, managed by Seth Petrie,
Principal Engineer, includes three licensed engineers, two of whom are registered Qualified SWPPP
Practitioners/Qualified SWPPP Developers (QSPs/QSDs).

Our team is knowledgeable in all areas of site design and endeavors to use creative solutions to exceed the
expectations of our clients.

Site design project examples include Plumas County, Tehama County, and Shasta County administration buildings, Redding Bank of Commerce, The Vistas Assisted Living, Good News Rescue Mission, Shasta College, North Cottonwood School, Dollar General stores, and multiple other commercial, educational, and healthcare developments.

The team’s experience with public as well as private clients provides a well-rounded perspective for the process of land development, which provides a healthy interface between our City clients and their private clientele.

Packet Pg. 159 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

STATEMENT OF QUALIFICATIONS
Complete engineering services with attention to
5 individual client needs

MECHANICAL ENGINEERING
PACE offers a wide variety of mechanical engineering services. We continue to grow with the goal of staying ahead of changing regulations and new innovative technologies. Our primary services include design of heating, ventilation, air conditioning, plumbing, and fire suppression systems.

Additional services include evaluation and remediation reports for existing problematic systems, scope development, funding study reports, evaluation of system options, energy analysis, and building management control systems.

Our Mechanical Engineers have experience with a wide range of project types, including:
• Small to Large Office Buildings
• Medical Office Buildings
• Acute Care Hospitals
• Government Buildings
• Chemical and Biological Laboratories
• School Buildings
• University Facilities and Campus-Wide Systems
• Automotive Maintenance Shops
• Light Industrial
• Wastewater Treatment Facilities
• IT Server Rooms
• Central Chilled Water, Heating Water, and Steam Boiler Utility Plants • Conformance to Title 24 Energy Codes and LEED Certification Standards • Experience with the Latest Versions of AutoCAD and Revit PACE’s Mechanical Engineering Department, led by Adam Miller, Associate Engineer, includes three licensed engineers and is dedicated to meeting the needs of our clients.

Packet Pg. 160 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

STATEMENT OF QUALIFICATIONS
Complete engineering services with attention to
6 individual client needs

ELECTRICAL ENGINEERING
PACE has experience in a wide range of electrical engineering responsibilities and continues to expand capabilities to keep up with changing technology. Our range of electrical design projects includes water/wastewater facilities, industrial facilities, schools, healthcare facilities, commercial office buildings, commercial retail spaces, and sports field lighting.

Some of our specialty design projects consist of wireless SCADA and custom control systems for water/wastewater facilities, standby power systems consisting of generators and/or solar photovoltaic systems, and 12kV power distribution systems.

In order to meet project demands, PACE’s Electrical Engineering Department is capable of performing all of the following tasks:
• Electrical Power Distribution and Controls
• Medium Voltage Power Distribution and Controls
• Automated Control System Design and Implementation
• SCADA/PLC Programming and Configuration
• Radio Telemetry
• Standby Generation Facilities
• Photovoltaic System Design and Analysis
• Protective Device Studies and Arc Flash Hazard Analysis • Lighting System Design/Photometric Analysis
• Fire Alarm Design
• Conformance to CA Energy Codes, HCAI, and DSA Standards • Conformance to LEED Certification Standards
• Experience with the Latest Versions of AutoCAD and Revit PACE’s Electrical Engineering Department, led by Tony Bowser, Principal Engineer, includes four licensed engineers and is dedicated to meeting the needs of our clients. The goal for each project is to deliver a thorough and complete design within schedule that meets or exceeds expectations without compromising our integrity.

Packet Pg. 161 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

STATEMENT OF QUALIFICATIONS
Complete engineering services with attention to
7 individual client needs

LAND SURVEYING
PACE’s Survey Department is responsible for
property surveys and the preparation of legal
descriptions for hundreds of rights-of-way and
easements for road and utility projects. PACE
teams provide survey supervision and
coordination for control surveys, property
boundary surveys, aerial mapping, topographic
surveys, construction staking, and ALTA title
surveys. PACE’s widely respected Survey
Department is led by Jesse Lenaker, L.S.

Our survey crews are equipped with the latest in
“total station” technology, including two robotic
total stations. Additionally, PACE is one of the few
firms in Northern California that owns and
operates a GNSS continually operating GPS base
station. We are the northernmost member of the
California Survey and Drafting Supply’s CSDS RTN.

This GPS system provides significant cost savings
for control surveys and topographic surveys in
open areas.

Several years ago, PACE added 3D laser
scanning to the long list of surveying services
we provide. Now PACE is offering aerial
mapping with drones. Mapping with drones
provides an efficient method for
supplementing our field surveys with
up-to-date aerial imagery and the ability to
capture large amounts of data in relatively
short periods of time. Drone surveys are ideal
for providing incremental surveys to monitor
construction progress or provide volumetric
calculations for stockpiles or other masses.

Packet Pg. 162 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

STATEMENT OF QUALIFICATIONS
Complete engineering services with attention to
8 individual client needs

CONSTRUCTION OBSERVATION
PACE provides construction observation for many of our municipal projects. Our Construction Observers have experience covering a broad range of public works projectsincluding grading, paving, concrete placement, and utilities inspection. The Construction Observer reports the Contractor’s daily work and compliance with the contract documents to the Engineer. Construction observation services include:
• Soil compaction testing using ASTM, AASHTO, USBR, and Caltrans procedures
• Quality control observations during earthwork operations • In situ soil moisture and density determination
• Quality control observations for foundation excavations PACE has three nuclear density gauges. Most of our observers are certified nuclear gauge operators, which eliminates the need for separate compaction testing personnel.

CONTRACT ADMINISTRATION
As a full-service engineering firm, PACE offers end-to-end project management. For most projects, our involvement begins at the planning stage; we provide expert Feasibility Studies, Project Reports, and Preliminary Engineering Reports. We typically continue as project managers through the environmental review stage, design, contract administration, and services during construction. For most of the public works projects PACE designs, we also review the material submittals for compliance with the contract documents, review pay estimates, prepare change orders, and answer the Contractor’s questions during construction. In effect, we are a liaison between the Contractor and the Client to check for compliance with the plans and contract documents.

PACE prides itself with meeting established budgets and project schedules. On most PACE-designed construction projects, corrective-type change orders are usually less than 2% of the overall construction cost. Having to establish project budgets and schedules early in the planning phase in order to secure financing, we understand the importance of meeting these milestones and the potential financial impacts to small, disadvantaged communities if they are not met.

Packet Pg. 163 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

STATEMENT OF QUALIFICATIONS
Complete engineering services with attention to
9 individual client needs

TECHNICAL
The evolution of software and technology in the architectural/engineering/surveying field has resulted in increased productivity for engineers and surveyors. PACE embraces the role of technology in our industry and utilizes high performance, professional-grade workstations. We have a robust upgrade program, which includes regular updates to our computer hardware, software, and training. We replace our workstations every three years as part of this program.

Our primary design software for civil engineering is Autodesk Civil 3D. Our design engineers are fully proficient with Civil 3D, which enables our teams to leverage the powerful design capabilities of this software. PACE’s Structural, Mechanical, and Electrical Departments utilize Autodesk REVIT software for our building design projects. This allows us to 3D model design elements such as structural systems, HVAC, plumbing, electrical, fire alarm, and technology systems to convey all elements of design and to identify potential design issues.

For GIS services, we use ESRI’s software products, including ArcGIS Pro and ArcGIS Online, to take advantage of the rich GIS data available to us for use on planning and asset management projects.

PACE uses InfoWater and InfoSewer by Innovyze for our water and wastewater system hydraulic capacity analyses. We use these programs in tandem with ArcMap, ArcGIS Pro, and Civil 3D to accurately and efficiently model water distribution and sewer collection systems. We also utilize WinCan VX for tracking and reviewing collection system closed-circuit television inspection results, planning, and asset management.

In addition to design software, PACE also uses BIM 360 for complete BIM coordination during the project’s life cycle. PACE has extensive experience coordinating models and information over this platform with other engineers and architects, which fosters streamlined and seamless coordination between disciplines, which allows the Client to participate in the decision-making process by viewing modeled elements before construction occurs.

To streamline the process of client/agency review, reduce reliance on hard copies, and reduce paper use, PACE utilizes Bluebeam Revu for PDF coordination. We use Bluebeam Studio Sessions to facilitate communication, comment on documentation, track changes, and coordinate agency approvals.

PACE utilizes the following additional software for use in design projects:

1. HEC-RAS – Open-channel hydraulics and analysis

2. Hydraflow – Drainage and hydrology analysis

3. AGI32 – Comprehensive photometric lighting studies

4. HOBOware – Electrical equipment load studies with voltage and current sensors

5. ETAP 20 – Arc flash and coordination studies

6. BioWin – Biological modelling of wastewater treatment plants Packet Pg. 164 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

ENPLAN STATEMENT OF QUALIFICATIONS
Statement of Qualifications ENPLAN
For over 40 years, ENPLAN has provided environmental, GIS, and related services for public agencies and private clients throughout northern California. Project sites have ranged in size from small, urban infill parcels to large geographic areas.

Having provided consulting services on over 1,500 projects, successfully and efficiently guiding them through the environmental compliance process, the company and staff have earned a reputation for completing comprehensive, thorough, and legally defensible documentation. Our continued ability to meet these high standards is confirmed by the vast majority of our clientele being repeat clients.

Our team has extensive field experience, a sound working knowledge of pertinent California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) environmental statutes and policies, and familiarity with regulatory agency staff and procedures. With our office located in Redding, key personnel on our project team can quickly respond to requests for environmental services and attend meetings and field reviews with little advance notification.

Relevant experience includes the following:
• Preparing CEQA Notices of Exemption, Initial Studies, Negative Declarations, Mitigated Negative Declarations, Environmental Impact Reports, Mitigation Monitoring and Reporting Programs, Notices of Determination.
• Preparing NEPA documentation (e.g., Categorical Exclusions, Environmental Assessments, etc.) for various grant-funded programs, including the Community Development Block Grant (CDBG) program, State Water Resources Control Board State Revolving Fund (SRF) program, the U.S.

Department of Agriculture Rural Development funding programs, and projects funded through the U.S. Bureau of Reclamation and Federal Emergency Management Agency. • Preparing responses to agency and public comments.
• Preparing public notices, staff reports, and resolutions of approval and making presentations to City and County Planning Commissions, City Councils, Boards of Supervisors, and Boards of Directors for Special Districts.
• Preparing biological resources studies (botanical and wildlife), tree surveys, habitat inventories and assessments, and delineations of wetlands/other waters of the U.S. and State. • Preparing cultural resources studies, including Native American consultation, records searches, field surveys, and recordation of cultural sites.
• Completing construction worker awareness training, pre-construction surveys, and construction monitoring.
• Preparing resource agency permit applications (i.e., Section 404 permits from the U.S. Army Corps of Engineering [USACE]; Section 401 Water Quality Certifications from the Regional Water Quality Control Board [RWQCB]; and Section 1600 Lake and Streambed Alteration Agreements from the California Department of Fish and Wildlife [CDFW]). • Consulting with various federal, State, and local agencies, including the USACE, RWQCB, CDFW, and various funding agencies.
• Completing peer review of biological resources studies, federal biological assessments, wetland delineations, cultural resources reports, and miscellaneous CEQA and NEPA documentation. • Completing Phase 1 Environmental Site Assessments.
• Providing GIS analysis and mapping, LiDAR digital elevation data, and digital color orthoimagery. 10 Packet Pg. 165 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

Central California Office/Laboratory Northern California Office/Laboratory 865 Cotting Lane, Suite A 8798 Airport Road
Vacaville, Ca. 95688 Redding, Ca. 96002
(707) 447-4025, Fax 447-4143 (530) 222-1116, Fax 222-1611 David V. Cymanski, G.E., P.E. Andrew L. King, P.E.
[email protected] [email protected]
COMPANY PROFILE – STATEMENT OF QUALIFICATIONS
KC ENGINEERING COMPANY, a subsidiary of MATERIALS TESTING, INC. (MTI/KCE) established in 1996, is a full-service Geotechnical Engineering, Materials Testing, Special Inspection and Environmental Assessment firm. With over thirty-five years in the professional Geotechnical Engineering business, we have participated in the development and assessment of thousands of sites with varying topographic and geologic conditions from the initial site history and resulting subsurface soil and geologic investigations to quality control and quality assurance during public and private improvement construction.

MTI/KCE facilities have been laboratory certified by Caltrans and approved for all QC/QA projects. We are also accepted by the American Association of State Highway and Transportation Officials (AASHTO) through the AASHTO Accreditation Program (AAP). All Acceptance Testers assigned to public works or public facilities under the jurisdiction of Caltrans are fully certified and maintain the required certifications. Our experience with private and public facilities drives our company to assist City and County public works departments, schools, colleges, universities, health care centers, hospitals and construction managers with the ability to evaluate new projects, to assess site rehabilitations and to contribute intelligent geotechnical engineering, materials testing and special inspection services prior to and during construction. Our Geotechnical Engineers and Field-Laboratory Managers assure the applicable ASTM, ICBO, NICET, Caltrans, AASHTO, ACI and AWS requirements are properly utilized for each project.

GEOTECHNICAL ENGINEERING CONSULTATION or PEER REVIEW:
• Environmental Site Assessments
• Geotechnical & Geological Site Investigations
• Liquefaction & Seismic Analysis
• Foundation Analysis & Design Criteria
• Landslide Investigation & Mitigation
• Slope Stability Analysis
• Pavement Section Design & Rehabilitation
• Site Grading, Excavation, Filling, Underground
and Foundation Construction
• Geotechnical Forensic Investigations and Post
Construction Monitoring
MATERIALS TESTING, INC.

KC ENGINEERING CO.
www.mti-kcgeotech.com
11 Packet Pg. 166 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) SPECIAL INSPECTION QUALIFICATIONS:
• Foundation Excavation Piers/Footings
Observations
• Structural Masonry
• Steel & Bridge Inspection with a
AWS/Certified Welding and Caltrans
Certified Inspector
• Steel Reinforcement Inspection
• Anchor Bolt/Epoxy Installations
• Post Tension Certification
• Conditioning of Subgrade Soils
• Stressing Cable Inspection
• Shear Wall Diaphragm Nailing
• Soil Nail & Tieback Retaining Wall
Inspection
• Spray-Applied Fireproofing
MATERIALS TESTING QC/QA:

ASTM E329 & ASTM C1077 CERTIFIED, CALTRANS & AASHTO APPROVED • Aggregates
• Concrete (Including Mix Designs and
Reviews)
• Masonry
• Asphalt Concrete
• Structural and Reinforcing Steel
• Welding Inspection and Certification (Shop &
Field)
• Pursuant to ASTM C1077 Section 10.1.1.5,
MTI/KCE participates in the Cement and
Concrete Reference Laboratory (CCRL)
proficiency sample program of ASTM
International
MTI/KCE regularly participates in the Reference Sampling Programs by Caltrans, AASHTO Materials Reference Laboratory (AMRL) and Cement and Concrete Reference Laboratory (CCRL). We are licensed by the State of California, Department of Radiological Health to operate nuclear density and moisture testing devices and each of our technical staff is certified in their use. Our laboratory and technical staff are certified and accredited by Caltrans and AASHTO to perform QA/QC testing for projects.

MTI/KCE has provided Geotechnical Testing and Special Inspection services to the Northern California and Southern Oregon area since 1978. In Redding, MTI/KCE has the largest, most accredited and certified laboratory north of Sacramento, California. Our laboratories combine basic and sophisticated testing equipment with competent, motivated and certified laboratory technicians. All equipment is routinely calibrated and maintained to provide the highest degree of quality control. Under the direction 12 Packet Pg. 167 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) of our Engineering group, each office has a full time Field-Laboratory Manager or Professional Engineer who supervises our Technicians and Special Inspectors, and assures inspection reports are completed and submitted pursuant to code or local jurisdiction reporting requirements.

MTI/KCE provides geotechnical engineering consultation services for a wide variety of projects including water agencies, power generation, hotels, schools, health care centers, hospitals, and military and public works roads and facilities. We have extensive experience providing geotechnical consultation services in rural and urban environments from Central to Northern California including Bay Area communities. We have completed projects on the Sacramento, San Joaquin, Napa and Sonoma Valley floors and on the hillsides of the Sierra Nevada, Cascade, Shasta and Coast Ranges. MTI/KCE engineers and staff can be expected to be team players, to be familiar with regulatory specifications and requirements, and to communicate effectively with Construction Managers, Architects, Engineers, School Districts, and Municipal and State or Federal agencies. With over fifty years combined experience in the geotechnical engineering industry, we have participated in the exploration and development of numerous sites with widely varying topographic and geologic conditions.

GENERAL PROJECTS

Cypress Avenue Bridge Replacement Project
MTI-KCE was contracted to perform all inspection, sampling, and testing to verify that the construction complies with the plans, Prime Agreement special provisions, and specifications. This included preparation of reports and notifications of non-conforming work/failed tests, records management and record keeping. Inspections and compliance reports were performed on materials including soil, concrete, aggregate, structural steel, and asphalt. Sampling, testing, and special inspections were performed by our staff with relevant certifications and up to date training. Engineering technicians and special inspectors were available both day and night shifts for concrete placement and asphalt paving to facilitate traffic lane closures.

Our knowledge and services aided in the successful completion of this project. 13 Packet Pg. 168 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) (Before)
Pit 3, 4, & 5 Project Relicensing
Improvements
(After)
Modifications were needed at the existing dams to provide the appropriate facilities and devices for releasing, measuring, monitoring, and regulating the required flows under the new FERC license conditions. The new FERC license and the associated recommendations by the United States Forest Service (USFS) under Section 4(e) also required significant upgrades to project roads, restoration to several spoil pile sites, addition of new recreation facilities, and measures to improve the visual aspects of the project. In addition to the relicensing improvements, PG&E will construct a new 2.8 MW Britton Powerhouse in conjunction with the proposed instream flow release facility at Pit 3 Dam.

MTI-KCE was contracted to perform all necessary tests and inspections required to verify the quality of construction as specified on the Drawings and in the Specification or as otherwise necessary to assure sound and professional workmanship and the integrity of the final product. This included field and laboratory testing of soil, concrete, and aggregate. Materials not tested in the field were immediately transported to our full-service laboratory for necessary testing. Continuous monitoring and special inspection to provide the design-build team information without slowing the work progress was essential.

Full-time inspectors were re-located to the remote site to meet the aggressive schedule. Inspections and compliance reports were performed on materials including soil, concrete, anchors, structural steel, and asphalt.

In addition to testing, observation, and special inspection; our engineering staff worked closely with the design-build team to provide geotechnical consultation and slope monitoring. Slope stability and inclinometer/extensometer monitoring were important tools for construction within the steep canyon setting of the Pit River. A slope stability analysis was necessary for the crane pad adjacent to the Pit 3 Dam. In addition, slope inclinometers and extensometers were installed and monitored by our engineering staff during the cut slope excavation and rock bolt installation.

Our knowledge and services aided in the successful completion of the improvements for this project. 14 Packet Pg. 169 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
15 individual client needs

PROJECT BACKGROUND
It is our understanding that you are requesting a proposal for the following services:
• Environmental (to be provided by sub-consultant ENPLAN) • Geotechnical (to be provided by sub-consultant KC Engineering Co. [KC]) • Surveying
• Civil Engineering
• Architectural Design (to be performed by a California-licensed Structural Engineer) • Structural Engineering
• Electrical Engineering (including Fire Alarm and Technology Design) • Mechanical and Plumbing Engineering
• Special Inspection and Testing (to be provided by sub-consultant Materials Testing Inc. [MTI]).

This proposal is based on the following assumptions:

1. The office will be single story and roughly 5,000 square feet, with wood-framed construction.

2. Design will be similar to the conceptual floor plan and in the location provided in the RFP, Attachments 1.1 and 1.2, respectively.

3. Estimated construction cost is intended not to exceed $2,500,000.

4. Existing site infrastructure, including the adjacent paved parking area, will be utilized where feasible.

Packet Pg. 170 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
16 individual client needs

PROJECT TIMELINE
The below-proposed schedule is based on the submittal milestones provided in the RFP and on allowing adequate time between submittals for City of Redding (City) review, incorporating any necessary comments/changes, progressing design to the next milestone, updating estimated construction cost, and providing necessary QA/QC. This proposed preliminary schedule is based on four weeks of time between submittals, which will require quick review, input, and feedback from the City in order to meet deadlines shown. PACE understands that the target date of June 1, 2024, for design completion is provided in the RFP; however, we do not feel this is obtainable based on the provided award date and the requirements of the RFP. If awarded the project, we are happy to discuss potential options for improving the schedule, but it will require deviations from the requirements in the RFP. The proposed schedule is based on the following information:
• An expected start date for design services (Contract executed) by February 13, 2024. • Geotechnical report must be at least in draft form prior to submittal of 30% Construction Documents. After issuance of award, it will take a couple of weeks to schedule/coordinate the site reconnaissance and then six to eight weeks to complete laboratory testing and develop a draft report.
• 100% Construction Documents will be submitted to the City Building Department for initial review, which usually takes six to eight weeks to complete. Changes to the Construction Documents can be made and responses provided within one week of receiving comments from the City. PACE has a good track record of being able to receive permit approval shortly after the first round of comments. • We recommend going to bid after the first round of City Building Department comments are received and any necessary changes are made.

SCHEDULE

MILESTONE DUE DATE
Submittal of Site Preparation and Development April 12, 2024 Approval of Site Preparation and Development April 26, 2024 30% Contract Documents Submittal April 26, 2024
30% Contract Documents Review/Approval April 29-May 3, 2024 60% Contract Documents Submittal May 31, 2024
60% Contract Documents Review/Approval June 3-7, 2024
90% Contract Documents Submittal June 28, 2024
90% Contract Documents Review/Approval July 1-5, 2024
100% Contract Documents Submittal July 19, 2024
Permit Approval/Out to Bid September 2024
Packet Pg. 171 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
17 individual client needs

PROJECT TASKS
Task 1: Project Management, Review, and Scheduling
Project management activities, including contract management and quality control services, will be performed on an ongoing basis throughout the duration of the project. These tasks are not necessarily discrete tasks to be estimated separately but are to be included in the overall time allocated to PACE’s project management. Below are the discrete tasks:

1. Prepare internal project management plan.

2. Coordinate all meetings, including preparing and submitting an agenda and meeting minutes.

3. Coordination and consultation with local, state, and federal agencies as required.

4. Prepare and submit project schedules and schedule updates.

5. Prepare and submit monthly progress reports with monthly progress payment requests as requested in the RFP.

6. Prepare and adhere to the approved Quality Assurance/Quality Control (QA/QC) Program.

7. Maintain project files.

Project management is defined as the process and activity of planning, organizing, motivating, and controlling resources, procedures, and protocols to achieve specific project goals. The City has established the project goals, Scope of Work, and deliverables. It is up to PACE to meet these constraints within budget and schedule.

Our project management style will meet project goals by establishing clear lines of communication between the City and PACE. Communication is key to ensuring that the Project Manager understands what the City desires. Once the Project Manager is confident that he/she understands the City’s expectations, the PACE team will proceed with project planning and execution. This proposal presents the first pass at developing a clear line of communication between the responsible engineers and planners to meet the established goals, Scope of Work, and deliverables within the timetable and fee.

Packet Pg. 172 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
18 individual client needs
PACE will accomplish this by providing the Project Manager with authority to assign organizational resources to project activities. In addition, PACE provides high-quality professional engineering services through the establishment of a rigorous and detailed QA/QC Program that ranges from continued staff training to a step-by-step project delivery system. All Project Managers are trained and responsible for project oversight and QA/QC, performing quality review of all projects. As the project progresses, changes will undoubtedly be presented for consideration. PACE takes pride in being able to change plans to accommodate updated goals while still delivering the required product on time and within the constraints originally established.

The City’s Scope of Work includes submittal of several preliminary and interim deliverables that will provide review and comments from the City, which is desirable from PACE’s perspective. We have developed a comprehensive QA/QC Program that began in 1976 at the inception of the company and continues to evolve as our profession advances into the future.

Our QA/QC Program is composed of the following elements:

1. Continued training for all staff, including Professional Services Management Journal (PSMJ)-facilitated project management training.

2. Established design standards.

3. Updated drafting and CAD standards.

4. Project delivery system.

5. Knowledge library.

6. Extensive and current design and technical resources.

7. Design checklists.

8. Checklist verification.

9. Senior and/or principal level work checks throughout project delivery.

All projects are managed by an experienced and seasoned engineer who oversees all phases of a project from inception to completion. The QA/QC Manager and Principal-in-Charge (Shawn Wade, S.E.) will provide quality review during all stages of the project.

PACE has developed extensive design standards, drafting standards, and project delivery systems resulting in greater consistency throughout the firm, which ensures a better product for our clients.

PACE has an extensive library of technical resources that we rely on for resolving complex technical issues along with product information manuals. When problems occur or lessons are learned, the solutions to those problems are added to our library and distributed amongst our employees to avoid repetition.

QA/QC reviews are conducted in-house by QA/QC staff to catch mistakes, errors, or omissions contained in client deliverables as well as to make sure they are corrected. Documents are reviewed during all stages of the project to ensure delivery of accurate information. PACE believes our structure and effort put forth enables our team to provide their best product in the best interests of the client.

Packet Pg. 173 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
19 individual client needs
Task 1 Deliverables
• Monthly progress reports with progress payment requests. • Meeting agendas and minutes.

Task 2: Site Preparation and Development
Site Preparation and Development services includes the following subtasks:

Subtask 2A: Environmental Study and Permitting Support: PACE will retain the services of ENPLAN to perform the environmental study and prepare the necessary documents for permit approval. ENPLAN’s detailed proposal is provided in Attachment 4, but in general the Scope of Work is as follows:
• Review existing site documentation.
• Site reconnaissance and data collection.
• Preparation of Notice of Exemption (NOE) and submittal to the State Clearinghouse and Shasta County Clerk.

Based on the proposed location of the new site, it appears that the proposed project is categorically exempt from California Environmental Quality Act (CEQA) as a Class 3, New Construction or Conversion of Small Structures, and it is anticipated that CEQA compliance will be met through preparation of the NOE.

Subtask 2B: Data Collection and Field Survey: PACE’s survey crew will map the proposed site and surrounding area utilizing a combination of conventional equipment and low-altitude drone, which will produce a topographic surface map with ±0.5-foot accuracy. The drone will also produce a high-resolution, orthorectified image that will be utilized as a background for final plans. The following information will be shown:
• Roads and access driveways.
• Drainage courses.
• Existing site improvements including:
o Structures.
o Curbs.
o Paving.
o Concrete walkways.
o Existing site utilities visible from the surface.
o Significant grade changes (e.g. stairs, ramps, and vertical edges). o Delineation of unique site features as needed to provide a complete description of the existing condition of the survey area.
• Topography at one-foot contour intervals.

Mapping will be prepared based on City monumentation and coordination with California Coordinate System of 1983 (CCS83), which is based on the North American Datum of 1983 (NAD83), and elevations will be based on North American Vertical Datum of 1988 (NAVD88).

Packet Pg. 174 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
20 individual client needs
Several durable mapping control points will be set around the project site, which can be utilized for construction staking services during construction of the project (construction staking to be provided by the Construction Contractor).

PACE is registered with the Department of Industrial Relations and is intimately familiar with the requirements of prevailing wage, certified payroll, and the California labor requirements that are pertinent to the field work for surveying.

PACE will review all existing documentation that is pertinent to the project, including but not limited to any existing utility information, building and structural drawings, as-built drawings, and other environmental or geotechnical data that may exist.

Subtask 2C: Geotechnical Evaluation: PACE will retain the services of KC to perform a geotechnical evaluation at the proposed tank site. KC’s detailed proposal is provided in Attachment 5 but, in general, the Scope of Work is as follows:
• Literature review.
• Site reconnaissance.
• Surface and subsurface exploration consisting of drilling five borings up to 50 feet deep.
• Laboratory testing for the following: Moisture/Density, sieve analysis, Atterberg limits, strength testing, consolidation, R-value, and soil corrosivity. • Analysis and Report: A geotechnical report will provide recommendations for compliance with 2022 California Building Code (CBC) seismic criteria, pad and parking grading, foundations, pavement sections, drainage, and other related design criteria.

The report will also address geotechnical or geologic concerns on the site and any required mitigation measures such as lime treatment and/or subsurface ground improvement.
• Consultation and Plan Review: KC will provide assistance and input throughout the design process and review final plans for conformance with the geotechnical report.

A plan review letter will be provided for submittal to the City.

KC is registered with the Department of Industrial Relations and is intimately familiar with the requirements of prevailing wage, certified payroll, and the California labor requirements that are pertinent to the field work for the geotechnical investigation.

Subtask 2D: Utility Coordination: Requirement for Caltrans LAPM Right of Way and Utility Relocation services was removed from the Scope of Work in Addendum No. 1. However, PACE will review all existing pertinent information for the site, including as-built information and documentation of all utilities that are visible from the surface for coordination. Connections to existing utilities will be shown in the design drawings based on the available information.

Task 2 Deliverables
• Environmental study and permit documents.
• Draft and final geotechnical report.

Packet Pg. 175 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
21 individual client needs
Task 3: Preparation of Contract Documents
PACE will utilize our in-house disciplines of Civil, Structural, Mechanical/Plumbing, and Electrical Departments to prepare final Construction Documents (construction plans, technical specifications, and cost estimates) suitable for public bidding. The City will prepare upfront legal/bidding and contract documents.

A list of the Scope of Work for each discipline is as follows:

General:

1. The services proposed shall be compliant with current applicable codes.

2. Meetings with the City as required during design.

3. Bid Construction Documents shall include drawings and technical specifications in

8.5”x11” format.

4. All drawings will be prepared utilizing REU’s drafting standards and formats utilizing the following software:
a. Civil Drawings - Civil 3D by Autodesk.
b. All Other Disciplines - Revit by Autodesk, which is the industry standard for building projects. To meet the requirements of the RFP, the Revit drawings can be exported to AutoCAD files for delivery to REU.

5. Respond to AHJ permit comments and modify drawings as necessary.

6. Prepare construction cost estimates pertaining to the engineering disciplines within the Scope of Work with design submittals.

Civil:

1. Reconcile site plan with actual site conditions and topographic map.

2. Design development:
a. Preliminary grading and utility plans showing site grading with rough grading volumes, drainage, and utility concepts. Check proposed improvement clearances with existing site features and note any potential grading or utility issues. b. Review project geotechnical report and recommend pavement cross sections. c. Work with City to finalize site plan.

3. Construction Documents:
a. Prepare project improvement drawings:
i. Existing conditions/Topographic map.
ii. Demolition plan showing removal, as required, of existing buildings, site features, and utilities, including notes to Construction Contractor. iii. Grading and drainage plan.
iv. Utility plan showing the following:
a. Domestic water distribution.
b. Fire water distribution.
c. Sanitary sewer collection.
d. Dry utilities (electric, telecom, gas, etc.) for coordination purposes only. Design to be provided by others.
v. Interim erosion control plan.

Packet Pg. 176 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
22 individual client needs
vi. Enlarged plans, profiles, and details necessary to support site plans. b. Prepare grading, hydrology, and drainage calculations and reports necessary to support the Construction Documents.

Architectural:

1. Design development of floor plans and exterior elevations.

2. Code analysis to include allowable building area, occupancy classification, occupant loads for egress and minimum plumbing fixtures, and fire flows.

3. Construction Documents to include the following:
a. Cover sheet, general notes, abbreviations, code analyses, and sheet index. b. Testing and inspection checklists.
c. California Green Building Code Standards checklists. d. Life safety/Egress plans.
e. Typical architectural and accessibility details.
f. Door, window, and finish schedules.
g. Architectural floor plan.
h. Reflected ceiling plan.
i. Architectural roof plan.
j. Architectural elevations (interior and exterior).
k. Architectural sections and details.

Structural:

1. Structural calculations as necessary for items listed below.

2. Design development for foundation and roof framing plans.

3. Review and coordination of structural details for all disciplines.

4. Provide structural drawings to include the following:
a. General notes, design criteria, and structural specifications. b. Typical interior partition details.
c. Foundation plan.
d. Roof framing plan.
e. Details for site retaining walls.
f. Details for roof-mounted solar panels.
g. Structural sections and details as necessary for repairs.

Electrical:

Electrical Construction Documents:

1. One-line diagram showing power distribution throughout the area of work.

2. Electrical site plan: Site conduit/conductors to be fully detailed and coordinated with the City and sized in accordance with the California Electrical Code, Title 24, Part 3 (Electrical Code).

3. Electrical load, voltage drop, and short circuit calculations shall be performed in accordance with the Electrical Code and the California Energy Code, Title 24, Part 6 (Energy Code).

Packet Pg. 177 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
23 individual client needs

4. Power plans: Receptacle locations and quantities shall be fully coordinated. Low voltage device boxes and conduit requirements shall be coordinated. Devices and wiring shall be by others. Mechanical and special loads shall be fully coordinated.

5. Panelboard schedules with all new and modified loads identified.

6. Interior lighting plans: Luminaire and lighting device locations, types, and control within the new area of work shall be fully coordinated. Complete lighting calculations in accordance with Electrical Code and Energy Code requirements. Luminaire and device cut sheets shall be submitted for approval.

7. Exterior lighting plans: Luminaire and lighting device locations, types, and control within the new area of work shall be fully coordinated. The design will include both building and parking lot lighting. Complete lighting calculations and photometric study in accordance with Energy Code requirements and IES recommendations. Luminaire and device cut sheets shall be submitted for approval.

8. Manual transfer switch design to be coordinated with REU to match existing portable generator.

9. Photovoltaic (PV) and Battery Energy Storage System (BESS) design:
a. Three-line diagram depicting PV and BESS interconnections. b. PV array locations shall be fully coordinated.
c. PV modules, inverter, and racking shall be included on the drawings. It is assumed that the code-minimum required PV system will be roof mounted. d. BESS batteries, charge controllers, cabling, and racks shall be included on the drawings. It is assumed that the code-minimum required BESS system will be located inside of a dedicated battery room within the building. e. PV and BESS sizing calculations.
f. PV and BESS cut sheets.

10. Short Circuit Calculations:
a. Coordinate with City and utility to gather and verify electrical data as necessary to complete the short circuit study. This includes conductor sizes, conductor lengths, electrical equipment size and ratings, and incoming available fault current.
b. Perform short circuit calculations to ascertain proper ratings for applicable electrical equipment. Device ratings shall be summarized in tabular format.

11. Energy Code Compliance Documents:
a. Electrical Power Distribution Systems (NRCC-ELC-E).
b. Indoor Lighting (NRCC-LTI-E).
c. Outdoor Lighting (NRCC-LTO-E).
d. Solar and Battery (NRCC-SAB-E).

12. Arc Flash Study:
a. Site visit as required to document existing electrical infrastructure that will interface with the new facility. Items such as conductor sizes, conductor lengths, overcurrent protective device ratings, model numbers, settings, and switchboard/panelboard sizes and ratings will be fully documented. b. Utilize ETAP software model to calculate arc flash incident energy levels and flash protection boundary distances. The results of this analysis will determine Packet Pg. 178 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
24 individual client needs
the required Personal Protective Equipment (PPE) at each piece of equipment during normal, emergency, and other power conditions.
c. At a minimum, the arc flash report shall include:
i. Electric service and major electrical elevations as required. ii. An analysis of each applicable panel, including all data pertaining to arc flash requirements.
iii. Information on protective devices.
iv. Trip settings.
v. Electrical equipment and infrastructure ratings.
vi. Fault current values.
vii. Trip characteristic curves.
viii. Incident energy values.
ix. Arc flash information labels and floor marking recommendations for the facility compliant with NFPA 70E guidelines.
d. Provide labels for placing on equipment that identify appropriate PPE and boundaries of limit for working on the equipment. It is assumed that the labels shall be applied on the necessary equipment by PACE. Applicable boundaries will be identified on the drawings with the floor tape/paint provided by others. e. Complete a final arc flash report per NFPA 70E for the facility. Provide the City with the final report, including all data and calculations. The City will be provided with three copies of the arc flash report.
f. One site visit to apply arc flash labels. It is anticipated that one day will be required to apply the labels.

Fire Alarm Construction Documents:

1. Fire alarm site plan shall fully detail the locations of all fire alarm control panels and the routing of site conduit/conductors.

2. Fire alarm riser diagram showing the interconnection of fire alarm control panels and devices.

3. Fire alarm plan: Fire alarm panel locations shall be fully coordinated with the City. Fire alarm devices shall be placed in accordance with the NFPA and the device specifications.

4. Fire alarm cut sheets and CSFM listings shall be submitted to the City.

5. Details as required to accurately depict the improvements shown on the drawings.

Technology Construction Documents:

1. PACE anticipates the following technology systems will be included in our Scope of Work:
a. Telephone and voice.
b. Data/Technology.
c. Wireless Access Points.

2. Technology diagram showing the interconnection between the IDF and the new system devices.

3. Technology plans: Technology device locations and requirements shall be fully coordinated with the City. It is anticipated that the City will provide standards and/or manufacturer preferences as a basis for design. Raceways, device addresses, and Packet Pg. 179 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
25 individual client needs
connection diagrams shall be depicted on the plans. Cable routing will be detailed, and plans will be compliant with all applicable standards.

4. Details as required to accurately depict the improvements shown on the drawings.

Mechanical and Plumbing:

1. Calculate ventilation air and exhaust requirements to meet code and industry standards.

2. Trace 3D calculations to determine heating and cooling loads.

3. Sizing of plumbing piping localized within buildings in compliance with applicable codes.

4. Sizing and selection of water heater(s).

5. Coordination with City to determine standard or preferred plumbing fixtures.

6. Performance specifications for fire sprinklers. It is assumed that the design, review, and stamp shall be the Construction Contractor as a deferred submittal.

7. Construction drawings:
a. General notes, equipment/fixture schedules, and legends. b. Mechanical floor plans:
i. Supply, return, exhaust air duct systems.
ii. Primary HVAC equipment and systems, including cooling, heating, ventilation, and exhaust systems.
c. Plumbing floor plans:
i. Selection of plumbing fixtures in building.
ii. Single-line waste, vent, and water piping for plumbing fixtures. iii. HVAC equipment condensate drainage.
iv. Domestic water heater selection(s).

8. Energy Code compliance documents:
a. HVAC (NRCC-MCH-E).
b. Plumbing (NRCC-PLB-E).

9. Details as required to accurately depict the improvements shown on the drawings.

10. Provide Energy Code compliance calculations and forms using California Building Energy Code Compliance (CBECC) software.

Task 3 Deliverables
• Task 3 deliverables will be provided in accordance with the requirements set forth in the RFP for the following deliverables:
o 30% construction drawings and cost estimate.
o 60% construction drawings, technical specifications, and cost estimate. o 90% construction drawings, technical specifications, and cost estimate. o 100% construction drawings, technical specifications, and cost estimate that will be submitted to the City Building Department for permit approval. o Approved for construction drawings and technical specifications that will incorporate any necessary revisions from the permit review process and be utilized as the Bid Documents.

Packet Pg. 180 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
26 individual client needs
Task 4: Bidding and Construction Services
Assistance during the bidding and construction phases includes the following subtasks:

Subtask 4A: Bidding Support: PACE will attend a pre-bid meeting and present the project to prospective bidders along with key project considerations. A sign-in sheet will be prepared, and PACE will note questions asked along with responses provided during the meeting for inclusion in a subsequent addendum.

It is assumed questions from bidders will be directed to City staff since PACE will not be involved in the bid advertisement aspects of the project. PACE will take directives from City staff on required changes to the bid documents and prepare addendums, as needed, to clarify bidding requirements. Addendums will be distributed to City staff for distribution to bidders.

PACE will also review, as requested by the City, Construction Contractor submittals and assist with bid opening, bid evaluation, and recommendation of award.

Subtask 4B: Engineering Support during Construction: PACE will be actively involved during the construction phase to support the City in ensuring that the Construction Contractor understands and follows the technical aspects of the Construction Documents. PACE’s services during construction will include the following:

1. Attend pre-construction conference with the selected Construction Contractor to discuss project specifics and important aspects related to project implementation. PACE will work with City staff prior to the meeting in order to establish an inclusive agenda that touches on key aspects of the project.

2. Review and respond to Construction Contractor requests for information (RFIs) during construction pertaining to the original Scope of Work.

3. Prepare sketches, design change notifications (DCN), and change orders as necessary to rectify design/construction issues and to clarify design intent.

4. Review Construction Contractor shop drawings/submittals for general conformance with the Construction Documents.

5. Site visits throughout construction to review general progress. The number of site visits for each discipline are anticipated as follows:
a. Civil - Two site visits.
b. Architectural - Site visits on average every two weeks. c. Structural - Six site visits for structural observations prior to concrete pours, verifications of shear walls and roof sheathing nailing, and review installation of roof trusses and bracing, plus one additional site visit for general framing review. d. Electrical - Four site visits.
e. Mechanical/Plumbing - Three site visits.
f. All - Final punch list site visit.

6. Prepare field reports for all visits.

7. Prepare final punch list.

8. Lighting commissioning as required by the California Energy Code.

9. Prepare Authority Having Jurisdiction (AHJ) closeout forms as required.

Packet Pg. 181 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
27 individual client needs

10. Prepare record drawings based on markups from the Construction Contractor and documented changes during construction.

Subtask 4C: Special Inspections and Testing: PACE will retain the services of MTI to perform special inspections and testing. MTI’s detailed proposal is provided in Attachment 6 but, in general, the Scope of Work is as follows:
• Observation of main grading activities and field density testing for building pad and parking areas.
• Concrete sampling and testing for building footings and slab.

MTI is registered with the Department of Industrial Relations and is intimately familiar with the requirements of prevailing wage, certified payroll, and the California labor requirements that are pertinent to the field work for the special inspections and testing.

Task 4 Deliverables
• Bidder sign-in sheet.
• Addendums.
• Submittal review comments.
• Change orders, sketches, and DCNs.
• Responses to RFIs.
• Field reports.
• Develop punch list.
• Submit NRCA forms for lighting acceptance testing.
• Record Drawings.

Task 5: Optional Work - Solar Project
PACE appreciates the opportunity to assist with any additional solar-related projects for the City and has extensive experience with review, design, and utility coordination for both ground- and roof-mounted solar systems throughout the North State. Our experience ranges from small residential systems all the way up to large solar fields/arrays, as well as integrating PV systems with generator and/or battery backup systems. We have worked/coordinated with various utility companies, including several projects in REU’s jurisdiction. PACE’s electrical and structural teams are well equipped to assist the City in whatever fashion necessary for this optional solar work.

Task 6: Additional Work, As Needed
PACE is happy to assist with any additional work that is requested and our fee schedule for calendar year 2024 (both standard and prevailing wage) has been provided in Attachment 3.

Packet Pg. 182 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
28 individual client needs

STAFFING PLAN
Below is a brief summary of the qualifications for the key PACE individuals who would be scheduled for this project. Resumes have been provided in Attachment 1 for all staff anticipated to be involved on this project.

Shawn Wade, P.E., S.E. – Principal-in-Charge and QA/QC Manager Mr. Wade is a registered Structural and Civil Engineer in California with twelve years of experience in structural design. He graduated in 2010 with a B.S. in Architectural Engineering from Cal Poly, San Luis Obispo and in 2012 with an M.S. in Civil Engineering from University of California, Davis and has been a part of the PACE team since 2014. He has experience in a wide variety of building structures including schools, commercial, industrial, and municipal. In addition to buildings, he has experience with water storage and conveyance structures, dewatering plans including cofferdam designs, and repairs/maintenance of dam gates. Shawn also has experience in architectural design of office, commercial, and municipal buildings.

Jen Collins, P.E. – Project Manager
Ms. Collins is a registered Civil Engineer in California and Oregon with over nine years of experience. She earned her B.S. and M.S. in Civil Engineering from Portland State University in 2014 and 2016, respectively, and joined PACE in 2021. She has experience in the design of institutional campus facilities, Risk Category IV buildings, industrial facilities, port and airport facilities, hospitals, medical clinics, commercial buildings, multi-story buildings, water storage and pumping facilities, pedestrian bridges, rooftop and ground-mounted photovoltaic array support structures, and seismic assessment and retrofit of existing buildings.

Seth Petrie, P.E. – Civil Engineer
Seth Petrie is a registered Civil Engineer with over twenty years of experience in the civil engineering field. His responsibilities include project management and design as well as being the Head of the Land Development Department at PACE. He is experienced in the areas of subdivision, commercial, education, medical, industrial, low-impact development (LID), and utility design (storm drain, water distribution, and sanitary sewer), hydrology analysis (river, stream, floodplain using Hydraflow, HEC-1, and HEC RAS), flood elevation analysis and certification, geographic information systems (GIS), and Autodesk CAD software. Mr. Petrie is also the City Engineer for the Cities of Anderson, Dunsmuir, Mt. Shasta, Weed, and Yreka as well as District Engineer for the Chester Public Utility District and County Engineer for Siskiyou County.

Jesse Lenaker, L.S. – Survey Manager
Mr. Lenaker is a licensed Land Surveyor with eighteen years of experience. He joined PACE in 2016 and has been the Survey Manager since January 2017. His surveying background is wide ranging and includes experience completing boundary, cadastral, construction, control, and topographic surveys. Additionally, he has over four years of experience managing complex survey projects for both public and private sector clients. In addition to his experience, Mr. Lenaker furthered his education by completing the requirements for a B.A. in physical science from California State University, Chico.

Packet Pg. 183 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
29 individual client needs
Eli Jurisich, S.E. – Structural Engineer
Eli Jurisich is a registered Structural and Civil Engineer in the States of California and Oregon with over twenty-six years of experience in structural engineering. Mr. Jurisich has provided structural engineering services on a wide variety of building structures including schools, churches, office buildings, agricultural storage and processing facilities, and large industrial facilities. In addition to his extensive building engineering experience, Eli has substantial experience engineering structures that support large industrial machinery and equipment. Eli also has wide-ranging experience engineering retaining walls, water and wastewater treatment structures, and water storage and conveyance structures.

Tony Bowser, P.E. – Electrical Engineer
Tony Bowser is a registered Professional Electrical Engineer in the State of California with over twenty years of design and construction experience. His experience includes water/wastewater control systems as well as electrical power distribution, lighting system design, fire alarm system design, low voltage system design, alternative power sources, and standby generating systems.

Adam Miller, P.E. – Mechanical Engineer
Adam Miller is a registered Mechanical Engineer in the States of California and Oregon. He graduated with a B.S. in Mechanical Engineering from Western Michigan University in 2011 and is a member of ASHRAE. He has eleven years of engineering experience with planning, evaluation, and design of new and remodeled HVAC systems, plumbing systems, and automation and control systems. His experience includes K-12 schools, gymnasiums, office buildings, municipal facilities, assembly facilities, commercial kitchens, restaurants, conference and multipurpose facilities, natural and propane gas systems, equipment manufacturers, and automation of processes.

Packet Pg. 184 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
30 individual client needs

CITY OF REDDING

PROJECT ORGANIZATION CHART

PRINCIPAL-IN-CHARGE
Shawn Wade, S.E.

PACE PROJECT TEAM

GEOTECHNICAL/

TESTING & INSPECTION
(KC/MTI)
Andy King, P.E.

Travis Fiscus

ENVIRONMENTAL
(ENPLAN)
Don Burk
Carla Thompson, AICP

MECHANICAL/

PLUMBING
Adam Miller, P.E.

Kellyn Smith

PROJECT MANAGER
Jen Collins, P.E.

ELECTRICAL
Tony Bowser, P.E.

Calvin Abshier, P.E.

STRUCTURAL/

ARCHITECTURAL
Eli Jurisich S.E.

Adam Nichols
SURVEY
Jesse Lenaker, L.S.

CIVIL DESIGN
Seth Petrie, P.E.

David Phanthavady
Packet Pg. 185 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

PROJECT PROPOSAL
Complete engineering services with attention to
31 individual client needs

EXCEPTIONS AND DEVIATIONS
The following items are not exceptions or deviations to the RFP but are listed for clarity as they are not included in the Scope of Work:

1. Subsurface utility locating services. This is not required per Addendum No. 1.

2. Landscape or irrigation design. This is not required per Addendum No. 1.

3. Post-Construction Standards (MS4) design. This is not required per Addendum No. 1.

4. Septic tank and/or leach field design. The proposal assumes existing systems are adequate for the new office.

5. SWPPP documentation. This is to be provided by the Construction Contractor.

6. Demolition of existing maintenance office building. This will be handled separately by the City as necessary.

7. Backup generator design.

8. Electrical vehicle charging station design.

9. Water points of connection (POCs) shall have sufficient pressure and capacity, and waste POCs shall have sufficient invert depths such that additional pumping is not required.

10. Fire sprinkler system plumbing design. A performance specification will be provided by PACE, and the Construction Contractor will design the system.

11. Exhaust filtration, chemical and odor removal, process exhaust, and air purification.

12. Design of building management systems or site HVAC control systems. It is expected that the new system will be provided with a small central control system by the equipment manufacturer as detailed in the Construction Documents.

13. Equipment payback, equipment cost comparisons, life cycle cost analysis, or design to LEED standards.

14. Server room layout and design. The proposal assumes that this will be handled by the City with their current IT vendor.

15. Permitting fees will be paid for directly by the City.

16. Construction staking. This is to be provided by the Construction Contractor.

Packet Pg. 186 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

REFERENCES
Complete engineering services with attention to
32 individual client needs
Table 1 contains a list of projects that aligns with the scope requirements in the Request for Proposal, wherein PACE provided professional services in the recent past.

TABLE 1

PACE RELEVANT PROJECT EXPERIENCE

PROJECT INFORMATION CONTACT/REFERENCE
Project Name: Pit 3 Powerhouse and Rock Creek Powerhouse Consolidation and Modernization Projects
Owner: Pacific Gas and Electric (PG&E)
PACE Project Manager: Shawn Wade
Description: These projects consisted of modernization of two powerhouses for PG&E, Hydroelectric Division, that were constructed in the early 1900s. The project scope was to provide tenant improvements to the office areas that are utilized by the powerhouse operators. Improvements consisted of new ADA-compliant restrooms, offices, kitchens, break rooms, HVAC systems, power and lighting infrastructure, data infrastructure, and sound mitigation. PACE coordinated with PG&E for the specific requirements of the sites and buildings to ensure the new spaces accommodated all of the Owner’s needs while maintaining current operations and not interrupting critical functions.

PACE provide complete design services for these projects. Construction was completed in 2017.

Jonathan Edwards
PG&E
15449 Humbug Road
Magalia, CA 95954
(530) 514-9364
[email protected]
Rob Bowers
PG&E
31295 Manton Road
Manton, CA 96059
(530) 949-9387
[email protected]
Project Name: PACE Engineering Office Building
Owner: PACE Engineering, Inc.

PACE Project Manager: Shawn Wade
Description: After many years of continued growth, PACE outgrew our longtime home in downtown Redding, and we constructed a new office building in the Redding Stillwater Business Park. The project was designed completely in-house, and we partnered with G&S Construction early in the design process for constructability review, cost estimating, and selection of sub-contractors. Our new office is single-story, roughly 22,000 square feet, and contains an energy-efficient HVAC system that allows for more flexibility with climate control between offices.

PACE provided completed design services for this project, and it was completed in 2021.

Forrest Goehring
G&S Construction
880 Commerce Street
Redding, CA 96002
(530) 515-5022
[email protected]
Project Name: Shasta Community Services New Office Building Owner: Shasta Community Services
PACE Project Manager: Shawn Wade
Description: In July 2018, the Carr Fire burned through the communities of Keswick and Shasta, including much of County Service Area No. 25 (CSA 25) Keswick and Shasta Community Services District (Shasta CSD) facilities. The destroyed facilities include CSA 25’s Community Center and Fire Hall and Shasta CSD’s Main Office. In addition, much of the customer base of both communities’ water systems was lost. Thanks to funding provided by USDA Rural Development and Drinking Water State Revolving Fund, their new office building and shop is under construction. The project consists of a new 3,500-square-foot office and board room, a new 4,800-square-foot shop, and replacement of roughly 1,700 feet of water main to improve fire flows to the entire community. PACE’s services included funding acquisition, planning, design, and construction administration.

PACE provided completed design services for this project, and it will be completed in Spring of 2024.

Chris Koeper
General Manager
15611 Rock Creek Road
Shasta, CA 96087
(530) 241-6264
[email protected]
Packet Pg. 187 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design)

REFERENCES
Complete engineering services with attention to
33 individual client needs
TABLE 1

PACE RELEVANT PROJECT EXPERIENCE

PROJECT INFORMATION CONTACT/REFERENCE
Project Name: State-Mandated Wastewater Treatment and Disposal Improvement Projects
Owner: City of Mt. Shasta
PACE Project Manager: Grant Maxwell
Description: The City of Mt. Shasta’s existing wastewater treatment plant (WWTP) has been serving the community for over 45 years. Although the facility has undergone several upgrades over the years, recent regulatory requirements proved to be too much for the existing pond system. The City recognized that the new regulatory requirements would require an advanced treatment system but wanted to minimize the operations and maintenance burden of a more modern WWTP. The City solicited engineering firms for proposals, and PACE was selected to develop a plan for meeting the regulatory requirements and assisting with procurement of $11M in grant funds to complete the $20M project. The City broke ground in early 2021. This new facility will have a peak wet weather capacity of 3.6 million gallons per day and includes biological nutrient removal, mechanical sludge dewatering, secondary filtration, closed vessel ultraviolet disinfection, and emergency power generation. In addition, the City’s existing Sacramento River discharge, located just below Lake Siskiyou, will be rehabilitated. A new control building is also being constructed.

PACE provided completed design services for this project, and it will be completed in early 2024.

Todd Juhasz
City Manager
305 N. Mt. Shasta Blvd.

Mt. Shasta, CA 96067
(530) 926-7510
[email protected]
David Torres
Public Works Supervisor
305 N. Mt. Shasta Blvd.

Mt. Shasta, CA 96067
(530) 926-7526
[email protected]
Packet Pg. 188 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ATTACHMENT 1
Resumes
Packet Pg. 189 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ROLE
Principal-in-Charge
Project Manager
Structural Engineer

EDUCATION
MS, Civil Engineering, University of
California, Davis, 2012
BS, Architectural Engineering, California
Polytechnic State University, San Luis
Obispo, 2010

PROFESSIONAL REGISTRATIONS
California, Civil Engineer, 2013
California, Structural Engineer, 2017

MEMBERSHIPS
Structural Engineers Association
of Northern California
American Society of Civil Engineers
American Institute of Steel
Construction
SHAWN J. WADE
Principal Engineer

OVERVIEW
Mr. Wade has been a member of the PACE Engineering team since 2014. He is a member of the Board of Directors and a principal shareholder in the firm. He has experience in the following areas:
• AutoCAD and REVIT software
• Structural analysis using RISA-3D, ETABS, and SAP
computer software
• Structural design of concrete, timber, steel, and masonry structures
• Architectural and structural design of commercial,
residential, and municipal structures
• Preliminary engineering reports
• Division of the State Architect (DSA) and California’s Department of Health Care Access and Information (HCAI) regulated projects
• Seismic evaluation and retrofit of existing buildings

KEY PROJECTS
Halsey Afterbay Trash Rake Safety Improvements
In order to improve safety, PG&E wanted to install a trash rake at Halsey Afterbay in order to clean the trash rack. Mr. Wade provided the engineering and design to modify the existing intake structure to support the new trash rake. In addition, he prepared specifications and worked closely with the vendors of the new trash rake and gate house structure.

Pit 3 and Rock Creek Powerhouses Consolidation and
Modernization Projects
Mr. Wade provided architectural and structural design services for the consolidation and modernization projects at both Pit 3 and Rock Creek Powerhouses. Both powerhouses were improved to include new control rooms, kitchen, bathrooms, offices, and meetings rooms.

Blue Lake Rancheria Hotel Seismic Retrofit
Mr. Wade provided architectural and structural design services to repair both design and construction deficiencies on the four-story wood framed structure (approximately 68,000 square feet).

Repairs included complete renovation of the lateral force resisting system including diaphragms, chords/collectors, shear walls, and foundations.

Butte County Evidence and Morgue Facility
Mr. Wade provided structural engineering services for the new 11,000-square-foot structure. The structure consisted of metal deck over structural steel roof framing and masonry bearing/shear walls. Additionally, Mr. Wade served as the project manager for the PACE team that also included civil, mechanical, electrical, plumbing, and technology design services.

Pit 1 Low-Level Outlet Replacement and Cofferdam
Mr. Wade provided structural design for a Cofferdam at the Pit 1 Forebay Dam. The Cofferdam was designed such that only one of the two radial gates would be dewatered at a time to maintain the required in-stream flow releases. Additionally, Mr. Wade prepared several instream bypass schematics to dewater the spillway and facilitate installation of the Cofferdam.

Packet Pg. 190 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ROLE
Civil Engineer

EDUCATION
BS, Civil Engineering, Portland State
University, Portland, Oregon, 2014
MS, Civil Engineering, Portland State
University, Portland, Oregon, 2016

PROFESSIONAL REGISTRATIONS
California, Civil Engineer, 2023
Oregon, Civil Engineer, 2019

MEMBERSHIPS
American Institute of Steel
Construction
The Masonry Society
National Council of Structural
Engineers Association
JEN C. COLLINS
Staff Engineer

OVERVIEW
Ms. Collins has been a member of the PACE Engineering team since 2021 and is a shareholder in the firm. She has experience in the following areas:
• Structural design of buildings including commercial,
residential, and municipal structures
• Structural design of wood, cross-laminated timber (CLT), concrete, masonry, steel, and cold form metal structures • Seismic evaluation and retrofit of existing buildings • Structural analysis using RISA, ETABS, and SAP computer software

EXPERIENCE PRIOR TO JOINING PACE ENGINEERING
Prior to working for PACE, Ms. Collins was employed with KPFF Consulting Engineers in Portland, Oregon, for seven years. Her experience includes providing structural engineering services on the following projects:
• Project Engineer for Beaverton Public Safety Center, a Risk Category IV steel and CLT structure housing the municipal police and operations facility in Beaverton, Oregon
• Project Engineer for the seismic retrofit of an existing concrete tilt-up building for the Tualatin Valley Fire and Rescue Operations and Storage Facility in Tualatin, Oregon • Design Engineer for a thirteen-story steel building for the Multnomah County Health Department in Portland, Oregon
• Design Engineer for flood protection structures as part of Steigerwald Floodplain Restoration Project in Washougal, Washington
• Design Engineer of the seismic retrofit and tenant
improvement for the Carlton Grain Elevator, a 1918 wood structure
Packet Pg. 191 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) SETH A. PETRIE
Principal Engineer
ROLE
Principal-in-Charge
Project Manager
Civil Engineer

EDUCATION
BS, Civil Engineering, California State
University, Chico, 2003

PROFESSIONAL REGISTRATIONS
California, Civil Engineer, 2008

MEMBERSHIPS
American Society of Civil Engineers
(ASCE)
California Stormwater Quality
Association (CASQA)

OVERVIEW
Mr. Petrie has been a member of the PACE Engineering team since 2005 and is a principal shareholder in the firm. He is the head of PACE’s Land Development Department and has well-rounded experience in land development and municipal engineering.

Mr. Petrie has experience in the following areas:
• Land Development
• Subdivision Design and Site Planning
• Hydrology and Stormwater Quality Analysis
• Commercial Site Design
• Storm Drain Collection System Design
• Water Distribution and Sewage Collection Design
• Flood Elevation Analysis and Certification
• GIS Infrastructure Mapping

KEY PROJECTS
Land Development Planning and Design
Mr. Petrie has been a Project Engineer and Project Manager involved in all phases of land development planning and design. This work has involved representation of clients with municipal agencies, obtaining government approvals, design of roads, drainage systems, water distribution systems, and sewer collection systems.

Grading and Utility Design/Site Development
Mr. Petrie has been a Project Engineer and Project Manager for the development of grading and utility plans for various private, commercial, and institutional site development projects. These projects have covered a wide cross-section of uses including retail commercial, office complexes, apartments, medical facilities, schools, water and wastewater treatment plants, tank sites, and treatment ponds.

City Engineering Services
Mr. Petrie is currently acting as City Engineer for the Cities of Anderson, Yreka, Weed, Mt. Shasta, and Dunsmuir and Siskiyou County.

Mr. Petrie has been involved with design and project management responsibilities on the following PACE Engineering projects:
• Fall Creek Water Improvement
• Anderson Wastewater Treatment Plant; Yreka Wastewater Treatment Plant
• Dunsmuir Road Rehabilitation; Vista Drive Rehabilitation • Summerfield Meadows, Rocky Ledge Estates, McCloud
Meadow Ranch, Jordan Manor, Airpark Manor, and Jackson
Meadows Subdivisions; Alize Planned Development
• College of the Siskiyous Master Plan and Parking Lot Rehabilitation • Pit 3 Reach 2020 Road Evaluation; Pit 3/4/5 Traffic Use Survey and Road/Capacity Use
• American Valley Community Services District GIS; City of Yreka GIS • Shasta College Infrastructure Upgrade
Packet Pg. 192 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ROLE
Staff Engineer

EDUCATION
BS, Civil Engineering, California State
University, Chico, 2020

PROFESSIONAL REGISTRATIONS
California, Engineer-in-Training,
2020

MEMBERSHIPS
American Society of Civil Engineers
(ASCE)

DAVID PHANTHAVADY
Staff Engineer

OVERVIEW
Mr. Phanthavady has been a member of the PACE Engineering team since 2021. He has experience in the following areas:
• Land Development
• Commercial Site Design
• Subdivision Design and Site Planning
• AutoCAD Civil 3D
• Hydrology Analysis

KEY PROJECTS
Mr. Phanthavady has been assisting with engineering services on the following PACE projects:
• City of Weed Vista Drive Rehabilitation
• Caterpillar Road Tenant Improvement
• Rio Subdivision
• Maas Energy Works Office Development
• Sky View County Water System Improvement
• Weed Union Elementary School
• Shasta College RPSTC Phase 3
• City of Weed Boles Creek Stormwater Improvement
• City of Dunsmuir Tank Relocation and Replacement

OTHER RELEVANT EXPERIENCE
Prior to working for PACE, Mr. Phanthavady was employed with Department of Water Resources (Surface Water Investigation section in Red Bluff, California) and Forest Service (engineer section in Alturas, California).

Packet Pg. 193 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ROLE
Survey Manager
Land Surveyor

EDUCATION
BA, Natural Science,
California State University,
Chico, 2015

PROFESSIONAL REGISTRATIONS
California, Licensed Land Surveyor,
2008

MEMBERSHIPS
California Land Surveyors
Association (CLSA)
JESSE J. LENAKER
Principal Surveyor

OVERVIEW
Mr. Lenaker has been a member of the PACE Engineering team since 2016 and is a principal shareholder in the firm. Mr. Lenaker has a multifaceted background with experience in ALTA, boundary, topographic, control, residential development, commercial, construction, and public works land surveys. Mr. Lenaker specializes in managing projects requiring advanced techniques, such as GPS/GNSS surveying and statistical network analysis, to perform geodetic and mapping services in both the field and office environments. Additionally, Mr. Lenaker’s expertise includes:
• Aerial and LiDAR Surveying
• Earthwork Analysis/Surface Modeling
• Cadastral Surveying
• Right-of-Way Acquisition
• Legal Description/Exhibit Preparation
• City and District Surveying Services

KEY PROJECTS
As a licensed land surveyor and project manager, Mr. Lenaker has provided support for multiple projects at PACE, including:
• AT&T - Various Projects throughout Humboldt, Shasta,
Siskiyou, and Tehama Counties
• Bella Vista Water District - Various Projects
• Brookfield Renewable - Collett Dam – Monitoring
• Cities of Mt. Shasta, Redding, Weed, and Yreka - Various Projects (including Right-of-Way)
• Coleman National Fish Hatchery - Trapping and Sorting Facility • County of Siskiyou - County Surveyor (contract)
• Iron Mountain Mine - On-Call Survey/Monitoring
• Lewiston CSD - WWTP/Collection System
• Maxwell Public Utility District Well 6 Site - Boundary/Topo • PG&E - Various Projects throughout Alpine, Butte, Humboldt, Placer, Shasta, and Tehama Counties
• Redding Area Bus Authority - Parcel Acquisition
• Redding Rancheria - Topographic Survey for Health Campus • Shasta College - Topographic Survey of Overall Campus • Shasta CSD - Various Projects (including Right-of-Way) • Stewardship Council - Cadastral Surveying Projects throughout Fresno, Lake, Mendocino, Placer, and Shasta Counties
• Tehama County - Bridge Replacement Projects - Columbia Road, Kirkwood Road, and Evergreen Road
• Union Pacific Railroad, Dunsmuir Railyard, Interim Measures • Yuba Water Agency - Lake Francis Dam Survey
Packet Pg. 194 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ROLE
Civil Engineer
Structural Engineer

EDUCATION
BS, Civil Engineering, California
Polytechnic State University, San Luis
Obispo, 1996

PROFESSIONAL REGISTRATIONS
California, Civil Engineer, 1999
California, Structural Engineer, 2004
Oregon, Professional Engineer, 2022
Oregon, Structural Engineer, 2022

MEMBERSHIPS
Structural Engineers Association
of California
American Society of Civil Engineers
ELI S. JURISICH
Senior Engineer

OVERVIEW
Mr. Jurisich has been a member of the PACE Engineering team since 2019 and is a shareholder in the firm. He has experience in the following areas:
• Structural design of buildings including commercial,
industrial, educational, health care, and religious facilities. • Structural design of wood, concrete, masonry, steel, and aluminum structures.
• Structural design of industrial equipment supports and foundations including dynamic analyses of foundations.
• Structural design of water and wastewater facilities. • Structural design of power generation facilities.
• Seismic evaluation and retrofit of existing structures. • Division of the State Architect (DSA) of California’s Department of Health Care Access and Information (HCAI) regulated projects.
• Structural design of earth retaining structures.
• Structural design of agricultural storage and processing structure.

KEY PROJECTS
Mr. Jurisich has provided engineering services for the following PACE Engineering projects:
• Lewiston Community Services District Wastewater
Collection, Treatment, and Disposal Project
• City of Mt. Shasta State-Mandated Wastewater Treatment and Outfall Improvement Project
• Redding Rancheria Wellness Clinic
• PG&E Hendricks Canal Repair

EXPERIENCE PRIOR TO JOINING PACE ENGINEERING
Prior to working for PACE, Mr. Jurisich’s 22 years of structural engineering experience included employment with Kibler and Kibler Architecture and Engineering, CH2M Hill, and The Engineering Company, all in Redding, California. A brief sample of his experience includes providing structural engineering services on the following projects:
• Southern Nevada Water Authority, Lake Meade Low Level Aqueducts
• Redding School of the Arts, Redding, CA
• Risen King Church, Redding, CA
• Shasta Community Health Center Expansion, Redding, CA • Shasta Orthopedic and Sports Medicine, Redding, CA
• Crystal Geyser, Mt. Shasta, CA
• Sierra Pacific Cogeneration, Anderson, CA
• Sierra Pacific Sawmill, Burney, CA
• Boundary Bend Olive Oil Processing, Woodland, CA
• Anderson Ranch Walnut Storage and Processing, Vina, CA • Glenn County Landfill Transfer Station, Artois, CA
• Sheraton Hotel, Redding, CA
• Simpson College Student Services Building, Redding, CA Packet Pg. 195 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ROLE
Staff Engineer

EDUCATION
BS, Civil Engineering, California State
University, Chico, 2022

PROFESSIONAL REGISTRATIONS
California, Engineer-in-Training, 2021

ADAM NICHOLS
Staff Engineer

OVERVIEW
Mr. Nichols has been a member of the PACE Engineering team since 2022. He has experience in the following areas:
• AutoCAD and Revit software
• Structural analysis using RISA-3D
• Structural design of concrete, timber, steel, and masonry structures
• Architectural and structural design of commercial,
residential, and municipal structures
• Seismic evaluation and retrofit of existing buildings

KEY PROJECTS
Mr. Nichols has provided engineering services for the following PACE Engineering projects:

Shasta CSD Office Building
• Provided architectural and structural design services during construction of the office and shop buildings.

Paint Mart Larkspur Fire Damage
• Evaluated the fire-damaged building and provided
architectural and structural design services for the repairs and remodel.

SPI Eugene Large Log Mill
• Provided design and analysis of the steel substructure and footings.

SPI Lincoln Breakroom Building
• Provided architectural and structural design services for a 1,500-square-foot detached breakroom.

Corning High School Electrical Anchorage
• Provided structural design services for the design of equipment pads and anchorage of the transformer and
switchboard. Facilitated approval of construction
documents through Division of the State Architect (DSA).

Packet Pg. 196 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ANTHONY A. BOWSER
Principal Engineer
ROLE
Electrical Engineer

EDUCATION
BS, Electrical/Electronic
Engineering, California State
University, Chico, 2003

PROFESSIONAL

REGISTRATIONS
California, Electrical Engineer,
2006
Washington, Electrical Engineer,
2017
Montana, Electrical Engineer,
2018
Nevada, Electrical Engineer, 2020

MEMBERSHIPS
National Fire Protection
Association (NFPA)
Institute of Electrical and
Electronic Engineers (IEEE)
Tau Beta Pi (TBP)
Eta Kappa Nu (HKN)

OVERVIEW
Mr. Bowser has been a member of the PACE Engineering team since 2003. He is a member of the Board of Directors and a principal shareholder in the firm. He has extensive experience in the electrical design of educational, commercial, healthcare, and municipal facilities.

His areas of experience include:
• Electrical Power Distribution
• Lighting System Design
• Fire Alarm System Design
• Automated Control Systems
• Standby Generating Systems
• Stand Alone and Utility-Interactive Photovoltaic (PV) Design • Protective Device Studies and Arc Flash Hazard Analysis • Conformance to California Energy Commission, HCAI, DSA, and LEED Standards

KEY PROJECTS
Tehama County Health Services Agency (HSA)
Mr. Bowser provided the electrical and low voltage design to renovate an existing 10,000-square-foot facility into an outpatient clinic facility for Tehama County. Mr. Bowser provided the design for a new electrical service, new backup generator and automatic transfer system, new electrical distribution throughout, new fire alarm system design, new LED lighting system meeting the control requirements of 2019 Title 24, and complete low voltage data design.

Bureau of Land Management (BLM) Office
Mr. Bowser was the Electrical Engineer for a new 19,000-square-foot office building to house BLM off of Airport Road in Redding, CA.

Mr. Bowser provided the power and lighting designs, complete with photometric analysis, lightning risk assessment, and infrastructure for all low voltage systems. The design met all applicable government standards and close coordination with the Owner was essential.

RABA Bus Solar Canopy
Mr. Bowser provided the electrical engineering for the new PV system at the RABA facility in downtown Redding, CA. The PV system design consisted of a one-line diagram, three-line diagram, inverter connections, mounting details, utility coordination, and all applicable load calculations.

City of Redding Arc-Flash Analysis
Mr. Bowser has provided the arc-flash analysis for several City of Redding facilities, including City Hall, the Transfer Station, Corporation Yard, all of the remote sewer lift stations, and a majority of the water wells and pump station facilities.

Packet Pg. 197 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ROLE
Electrical Engineer

EDUCATION
BS, Electrical Engineering,
California Polytechnic State
University, San Luis Obispo, 2015

PROFESSIONAL

REGISTRATIONS
California, Electrical Engineer,
2018

MEMBERSHIPS
Institute of Electrical and
Electronic Engineers (IEEE)

CALVIN ABSHIER
Associate Engineer

OVERVIEW
Mr. Abshier has been a member of the PACE Engineering team since 2015 and is a shareholder in the firm. His areas of experience include:
• Electrical Power Distribution Design
• Lighting System Design
• Fire Alarm System Design
• Arc Flash System Analysis
• Breaker Coordination Studies
• Compliance with California Energy Commission and DSA
Standards

KEY EXPERIENCE
Electrical Power Distribution and Lighting System Design Mr. Abshier designs electrical power distribution and lighting systems for various types of facilities including schools, healthcare, restaurants, shopping centers, retail businesses, multi-family residences, and water/wastewater. Project design encompasses calculations for service sizing, lighting allowances, voltage drop and utility coordination, development of one-line diagrams, panelboard schedules, and electrical system compliance with CEC, Title 24, DSA, and HCAI requirements, as well as all applicable local ordinances and statutes.

Fire Alarm System Design
Mr. Abshier designs fire alarm systems for all building and occupancy types including fire stations, businesses, schools, healthcare facilities, and residences, among others. Integration of new fire alarm systems with existing is a regular component of project design, which includes device location and interconnection, system riser diagram, battery and voltage drop calculations, and coordination with the fire alarm monitoring company. Mr. Abshier is intimately familiar with the requirements of CEC, DSA, HCAI, and NFPA.

Power Generation Systems
Mr. Abshier’s power generation system design services extend from DC battery inverters to diesel, propane, and natural gas generators to PV systems, both stand-alone and utility interactive. Design elements include evaluation of connected load, system run-times, and integration with the electrical system. Mr. Abshier frequently performs reviews of PV systems for compliance with CEC and local requirements and works with clients and manufacturers on system components.

Arc Flash System Analysis and Protective Device Studies Mr. Abshier provides protective device studies and arc flash analysis for utility, industrial, and commercial facilities. Protective device studies involve analysis of the facility’s electrical system including overcurrent protective device (OCPD) models, one-line diagrams, modeling of electrical system, analysis of fault simulations, and selection of OCPD settings. Arc flash analysis encompasses analysis and modeling of the facility’s electrical system including model information and conductor sizes and run length, examination of arc flash simulation results, and development and placement of arc flash labels.

Packet Pg. 198 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ROLE
Mechanical Engineer

EDUCATION
BS, Mechanical Engineering, Western
Michigan University College of
Engineering, 2011

PROFESSIONAL REGISTRATIONS
California, Mechanical Engineer, 2021
Oregon, Mechanical Engineer, 2022

MEMBERSHIPS
ASHRAE – American Society of Heating,
Refrigeration, and Air Conditioning
Engineers

ADAM MILLER
Associate Engineer

OVERVIEW
Mr. Miller has been a member of the PACE Engineering team since 2018 and is a shareholder in the firm. He has experience in the following areas:
• Building Envelope and HVAC Load Calculation and
Computer Modeling
• HVAC, Kitchen Hood Systems, and Ductwork Design
• Plumbing and Water Heating Design
• Controls Design for Process, SCADA, and PLC Systems

KEY PROJECTS
Mr. Miller has been involved with HVAC and plumbing design for the following projects:
• Butte County Sheriff’s Department Morgue and
Evidence Storage Buildings
• Meadowlane Elementary School Gymnasium and
Kitchen
• Cal Fire, National Parks Service, and Various Utility Generator Additions
• Shasta Community Services District Office Building
• Redding Charter Communications Office Remodel
• Lakeport Community Center HVAC Remodel
• Sierra Pacific Eugene Fabrication Shop and Office
• Blue Lake Rancheria Tribal/Justice Center
• Department of Rehabilitation Tenant Infill
• Numerous Water and Wastewater Facilities
Mr. Miller was involved with controls design for the following PACE Engineering projects:
• Lewiston Community Services District Wastewater
Collection, Treatment, and Disposal Project
• City of Mt. Shasta State-Mandated Wastewater
Treatment and Disposal Improvement Project

OTHER RELEVANT EXPERIENCE
Industrial Control Systems, LLC
Provided engineering services to develop automation and control systems for plant processes and equipment
manufacturers. Worked with facility engineers and clients to maintain, upgrade, and install new systems. These systems consisted of natural gas processing, SCADA, paper
manufacturing, wastewater treatment facilities, and small and large equipment manufacturers.

Packet Pg. 199 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ROLE
Staff Engineer

EDUCATION
BS, Mechanical Engineering,
University of Portland, 2020

PROFESSIONAL REGISTRATIONS
California, Engineer-in-Training

KELLYN SMITH
Staff Engineer

OVERVIEW
Mr. Smith has been a member of the PACE Engineering team since 2021. He has experience in the following areas:
• HVAC design
• Plumbing design
• CAD software

KEY PROJECTS
Mr. Smith has been involved with the plumbing and HVAC design for the following projects:
• Ember Valley Manufacturing – New Processing Facility
• Huttopia Six Sigma – New Glamping Compound
• CSU Chico – Fourth Floor Library Renovation
• Westhaven CSD – New Control Services Building

EXPERIENCE PRIOR TO JOINING PACE
University of Portland Physical Plant
Provided maintenance assistance, including repairs and remodels, to mechanics and plumbers for campus buildings, campus grounds, and infrastructure.

Packet Pg. 200 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ENPLAN
DONALD M. BURK
Environmental Services Manager
Education
M.S. Botany
California State University, Chico
B.A. Chemistry and Biological Sciences
California State University, Chico
Professional Affiliations and Certifications
California Botanical Society
California Native Plant Society
Association of Environmental Professionals
With over 40 years in the environmental consulting field, Donald Burk has an in-depth background in a broad spectrum of environmental studies. His years of experience have provided him with the skills and experience to manage studies to achieve reliable data and concise, effective documentation in a timely and cost-efficient manner.

As Environmental Services Manager with ENPLAN, Mr. Burk is instrumental in the preparation of a wide range of environmental documents such as site assessment reports, environmental impact reports, biological studies, wetland delineations, and cultural resource evaluations. His responsibilities include project team management, key decision-making, coordination with applicable agencies, and final review of environmental documents.

Representative Experience
• CEQA/NEPA Compliance. Prepared environmental impact reports, environmental impact statements, and other environmental compliance documentation for a multitude of projects, including industrial parks; wastewater treatment plants, water supply projects, roads and bridges, communication towers, commercial developments; ski parks and recreation areas; new schools; residential developments; and many other projects.
• Environmental Site Assessments. Managed preparation of Phase I site investigations for a number of commercial and industrial facilities including manufacturing facilities, dry cleaners, medical clinics, ranches, automotive shops and service stations, electrical substations, and other facilities. • Biological and Wetland Studies. Managed preparation of wetland delineations and biological studies for thousands of acres throughout northern California, with an emphasis on special-status species, sensitive communities, habitat restoration and creation, preserve management, and resource-agency permitting, and construction monitoring.

Publications
Burk, D. et al. (29 contributing authors). 2001. Illustrated Field Guide to Selected Rare Plants of Northern California. University of California, Agriculture and Natural Resources. Publication 3395.

Luper, J. and D. Burk. 2014. Noteworthy collections: Froelichia gracilis (Amaranthaceae). Madrono 61(4):413-413.

Packet Pg. 201 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ENPLAN
CARLA L. THOMPSON, AICP
Senior Environmental Planner
Education
B.A. Organizational Leadership
Simpson University, Redding, CA
Land Use and Environmental Planning Program
U.C. Davis, Davis, CA
Professional Affiliations and Certifications
American Institute of Certified Planners (AICP)
American Planning Association
Association of Environmental Professionals
Carla L. Thompson, AICP, has over 25 years of professional experience related to land use and planning law, natural resources management, environmental compliance, and project management. Ms.

Thompson has managed and authored CEQA and NEPA documents for both public and private sector development projects. Previously, Ms. Thompson was the Development Services Director for the City of Shasta Lake and oversaw the Planning, Building and Code Enforcement Divisions for the City.

Representative Experience
• CEQA and NEPA Compliance. Prepared and edited CEQA Initial Studies, Mitigated Negative Declarations, project and program Environmental Impact Reports, Mitigation Monitoring and Reporting Programs, responses to comments, findings, and statements of overriding considerations for a variety of public and private development projects. Prepared and edited NEPA Environmental Assessments, Environmental Reports, and associated documentation for a variety of federally-funded projects.

Project types include wastewater treatment and collection system improvements, water treatment and distribution system improvements, water supply and storage projects, bridge replacements, road infrastructure improvements, residential subdivisions, educational facilities, and commercial/industrial facilities.
• Land Use Planning. Processed public and private development applications, including use permits, parcel and subdivision maps, general plan amendments, zoning code amendments, area plans, and development agreements. Responsibilities included conducting public outreach and stakeholder meetings, completing site investigations, and preparing legal notices, statistical reports, staff reports, conditions of approval, ordinances, and resolutions.
• Long-Range Planning. Completed a Program Environmental Impact Report for a comprehensive General Plan update, an Initial Study and Mitigated Negative Declaration for a School Facilities Master Plan update, and an Initial Study and Negative Declaration for a General Plan Housing Element update.
• Project Management. Provided project management and support for large- and small-scale projects involving multi-disciplinary authors, subconsultants, senior technical reviewers, and public and private sector clients. Additionally, coordinated technical editing, document production, GIS mapping, and graphics.
• Database Management and Planning. Supervised compilation of data for large-scale projects.

Responsibilities included data quality control and database organization.

Packet Pg. 202 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) 2023 CURRICULUM VITAE / RESUME
ANDREW L. KING, P.E.

EDUCATION 2002 - Bachelor of Science in Civil Engineering Oregon Institute of Technology, Klamath Falls, Oregon
AFFILIATIONS American Society of Civil Engineers (ASCE) ASTM
CERTIFICATIONS California Registered Civil Engineer, C 83139 ACI Concrete Field Testing Technician – Grade 1 #020492 Licensed Nuclear Gauge Operator
RSO Certified 09/22/10
OSHA 10-hour Construction Safety & Health #002305476

EXPERIENCE
January 2010 to Present MATERIALS TESTING, INC. /KC ENGINEERING CO., Vacaville & Redding, CA • Owner, Corporate Secretary & Principal Engineer
• Responsible charge of engineering, materials testing, special inspection • Manage subsurface exploration and geotechnical design activities including report preparation • Perform site evaluations & forensic studies of distressed structures, pavements and landslides • Engineering oversight for all grading, excavation and earthwork filling operations • Evaluate underground utility placement and construction • Analyze and recommend pavement designs including lime and cement stabilization • Foundation design & review including piling, drilled piers, caissons, footings and post-tension slabs • Evaluate and analysis of global slope stability, landslides and earth movement • Bridge, dams and canal studies
• Review civil and structural plans for geotechnical conformance • Responsible Engineer for laboratory and special inspection services in soils, concrete, asphalt, post-tensioning, masonry, reinforcing, high-strength bolting, welding, non-destructive testing and fireproofing

2002 to 2010 MATERIALS TESTING, INC. /KC ENGINEERING CO., Vacaville & Redding, CA • Project & Staff Engineer
• Performed geotechnical engineering investigations for commercial, residential and public works • Geotechnical report preparation
• Reviewed civil and structural plans for geotechnical conformance • Performed geotechnical evaluation and forensic studies of distressed structures • Analysis of global slope stability, landslides and earth movement • Accreditation contact for AMRL & CCRL with respect to aggregate and concrete

June 2001 to September 2001 MATERIALS TESTING, INC. /KC ENGINEERING CO., Vacaville & Redding, CA • Staff Engineer
• Performed geotechnical engineering investigations for commercial, residential and public works • Prepared job proposals
June 1999 to September 1999 MATERIALS TESTING, INC. /KC ENGINEERING CO., Vacaville & Redding, CA • Laboratory Technician
• Performed laboratory testing for aggregate, concrete and soil 865 Cotting Lane, Suite A
Vacaville, California 95688
(707) 447-4025, fax 447-4143
8798 Airport Road
Redding, California 96002
(530) 222-0832, fax 222-1611

KC ENGINEERING COMPANY
A SUBSIDIARY OF MATERIALS TESTING, INC.
www.mti-kcgeotech.com
Packet Pg. 203 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) 2023 RESUME

TRAVIS FISCUS
CERTIFICATIONS Certified Nuclear Gauge Operator
ACI Concrete Field-Testing Technician – Grade 1 #02137627 ACI Concrete Strength Testing Technician - #02137627
ACI Concrete Laboratory Testing Technician – Level 1 - #02137627 ACI Aggregate Testing Technician – Level 1 - #02137627
ICC Soils Special Inspector - #10165906
Caltrans Certified Acceptance Testing - #05537
OSHA 30-hr Construction Safety and Health - #20-602124966 CPR, AED, and Basic First Aid

EXPERIENCE
MATERIALS TESTING, INC. – Field & Laboratory Technician August 2021 - Present Duties included but not limited to:
• Laboratory tests on soils, aggregate and concrete specimens • Field nuclear density testing and soil inspection
• Sampling and identification of soils
K & S STAFFING – Floor Installer January 2016 to August 2021 Duties included but not limited to:
• Cut and trimmed flooring to suit specified area, including doorways, openings and projections • Measured floor area to be carpeted
• Estimated required materials
• Performed quality installations quickly and accurately while adhering to the highest standards in customer service
AMERICAN RIVER PACKAGING – Assistant Machine Operator / Mechanic July 2013 to January 2014 Duties included but not limited to:
• Detected work-piece defects and machine malfunctions, maintaining apparatus to prevent issues • Lubricated parts and performed minor maintenance to improve machine function • Established and adjusted feed rates and cutting parameters to keep operations in line with production demands
SK AND SONS CONCRETE AND CONSTRUCTION – Concrete Laborer June 2011 to October 2011 Duties included but not limited to:
• Collaborated with team members to complete assigned tasks and meet tight deadlines • Used picks and shovels to dig, spread and level dirt and gravel • Positioned wire mesh and rebar to reinforce concrete
• Poured concrete into forms using pump hose
• Constructed forms to create various concrete structures UNITED STATES MARINE CORPS – Avionics Electrical Technician August 2007 to March 2011 Duties included but not limited to:
• Traced and diagnosed electrical malfunctions using hand tools and test equipment • Interpreted schematics, blueprints and diagrams to complete projects on time • Directed electricians on installations, maintenance and repair on electrical wiring and equipment Packet Pg. 204 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) ATTACHMENT 2
Consultant / Subcontractor’s Information
Packet Pg. 205 Attachment: PACE Engineering Proposal (4.5(d)--Award of Bid Schedule No. 5437, RPP Office Building Design) Rev. 03/08/22

CONSULTANT / SUBCONTRACTORS INFORMATION
Each consultant shall submit with his Proposal a list of subcontractors in conformance with Section 2-3 of the 2021 Greenbook. If there are no subcontractors, Consultant shall so stipulate on this form.

Consultant
CSLB License Number, Expiration Date & Classification / DIR Registration Number and Expiration Date / E-Mail Address CSLB #: Exp.: Class:

DIR #: Exp.:

E-Mail Address:

Type of Work and
Percentage of Project
Subcontractor’s Name / Business Address /
CSLB License Number, Expiration Date & Classification / DIR Registration Number and Expiration Date / E-Mail Address CSLB #: Exp.: Class:

DIR #: Exp.:

E-Mail Address:

CSLB #: Exp.: Class:

DIR #: Exp.:

E-Mail Address:

CSLB #: Exp.: Class:

DIR #: Exp.:

E-Mail Address:

NOTE: DIR Registration expires annually on June 30th. You must renew your registration by July 1st of each year to be eligible to bid and or work on Public Work contracts.

Attachment 2
N/A Materials Testing, Inc./KC Engineering Co. 8798 Airport Rd., Redding, CA 96002 N/A 1000024798 [email protected] [email protected] ENPLAN 3179 Bechelli Ln. Suite 100, Redding, CA 96002
N/A N/A [email protected]

11.1%

2.6% 1000005957 6/30/2025 6/30/2024
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CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the City of Redding Panorama Park Project:
(1) Accept the California Department of Food and Agriculture Community Resilience Centers Program grant in the amount of $9.25 million;
(2) Authorize the City Manager, or designee, to execute the First Amendment to the Contract (C-9544) with NJ Associates, Inc., DBA NJA Architecture and NJA for a revised total amount not to exceed $1,089,200;
(3) Authorize the City Manager, or designee, to approve any amendments up to $108,920; and
(4) Adopt Resolution approving and adopting the 27th Amendment to Budget Resolution No. 2023-060 appropriating $9,250,000 in state grant funds and $1,500,000 in City of Redding Parks Development funds for the project.

Fiscal Impact
The California Department of Food and Agriculture (CDFA) Community Resilience Centers (CRC) Program grant application requested the program’s maximum of $10 million to construct the community center at Panorama Park - the City of Redding (City) was awarded $9.25 million.

The grant does not require a match. However, the City of Redding (City) secured $8.5 million from the Statewide Park Program and will contribute $1.5 million from the Park Development Fund. The grant funds will supplement the existing project budget for a combined total of $19.25 million.

The CRC Program grant operates on a reimbursement basis, the City’s general fund will front the reimbursements. As staff works through the design process and the project development timeline is fully understood, a quarterly reimbursement schedule will be developed and brought back to City Council (Council) at a future date.

MEETING DATE: February 6, 2024
ITEM NO. 4.6(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(a)--Accept the grant, approve the First Amendment to the contract, and adopt a Budget Resolution for the Community Resilience Center Program at Panorama Park.

Travis Menne, Director of
Community Services
Packet Pg. 221
Report to Redding City Council January 31, 2024
Re: 4.6(a)--Grant for Community Resilience Center Program at Panorama Park Page 2 The grant scope includes additional building features and square footage, which allows the building to provide emergency services functions for the public. To complete this portion of the project, staff needs to amend the current design contract with NJA Architects to expand the project’s scope and design to meet the additional grant requirements for the building at an additional cost of $149,800 which is covered by the grant budget.

The emergency services functions of the building will rely on existing programs and operations by the City and its partners during emergencies and other Community Resiliency Center (CRC) activation events and will not require any additional operations funding. On October 6, 2020, the Council considered future maintenance and staffing costs. Anticipated maintenance costs will be explored as part of the City’s unmet needs workshop in March 2024.

Alternative Action
The Council could decline to accept the grant funds and amend the contract, or provide staff with alternative direction.

Background/Analysis
The Panorama Park Project features a 10.5-acre community park with an approximately 22,100- square-foot community center. The project includes park amenities such as trails, landscaping, a playground, a dog park, shade structure, parking, and more. With the existing Statewide Park Program (SPP) grant and Park Development Fund commitment, the project has a $10 million budget. Due to the SPP grant award ceiling ($8.5 million) and inflationary factors since the application submittal in 2020, the current construction budget is inadequate. To address the deficiency in construction costs, the Community Services Department identified a strategy to seek opportunities for additional funding by expanding the role of the community center. With this funding, the community center would serve a dual purpose as a CRC, allowing it to function during natural disasters, extreme heat events, and other emergency or climate-related instances.

Staff leveraged existing project funding and momentum to apply for and obtain the CRC Program grant. For this grant program, the CDFA Fairs and Expositions Branch issued a onetime general fund allocation of $150 million for fairground and community resilience centers. Of that allocation, $38 million was awarded to five community centers throughout the state.

Redding and Oakland received the highest awards at $9.25 million each.

The award will elevate the design of the community center by adding additional elements and capacity for both sustainability and emergency operations. New project CRC infrastructure elements include solar and backup power, an emergency evacuation center with a community kitchen, shower facilities, and broadband. As seen in the Carr Fire, emergency events can be dynamic, widespread and require multiple options and plans for emergency centers and services.

Constructing a purpose-built facility in the City’s northwest quadrant will increase the geographic distribution and availability of emergency shelter infrastructure.

To complete the project, staff needs to amend the current design contract with NJA Architects to expand the project’s scope and design to meet the additional grant requirements for the building.

Packet Pg. 222
Report to Redding City Council January 31, 2024
Re: 4.6(a)--Grant for Community Resilience Center Program at Panorama Park Page 3 Environmental Review
On June 22, 2021, the Planning Commission (Commission) adopted the Mitigated Negative Declaration and the Mitigation Monitoring Programs and approved the Panorama Park Project, thereby satisfying the requirements of the California Environmental Quality Act Guidelines §15074 (CEQA). At this meeting, the Commission also approved Site Development Permit SDP2021-00785, General Plan Amendment GPA-2021-0786, and Rezoning Application RZ-2021- 0787. No further actions are required at this time.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Resolution
First Amendment to Consulting & Professional Services Contract (C-9544) Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application Previous Staff Report - February 15, 2023, Item 4.6(b) Grant Application C-9544_NJA Architecture_Executed
CDFA Grant Contract
Packet Pg. 223
Resolution No. 2024 - ____________
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 27 th
AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060 APPROPRIATING $10,750,000 FOR THE COMMUNITY CENTER AT PANORAMA PARK AND RELATED FUNDING SOURCES FOR FISCAL YEAR 2023-24.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
152
151
1791
1796
Parks Grants
Parks Development
$9,250,000
$1,500,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
152-1791-3629001-00000 State Grant Capital - Recreation & Culture $ 9,250,000 151-1796-2910000-00000 Fund Balance $ 1,500,000
Increase Expenditures
152-1791-7200008-00000 Recreation Areas 9,250,000
151-1791-7200008-00000 Recreation Areas $ 1,500,000
Total $ 10,750,000 $ 10,750,000
THAT the purpose is to appropriate $10,750,000 for the Community Center at Panorama Park for fiscal year 2023-24.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the ___ day of ______, 2024 and was duly adopted at said meeting by the following vote:

Packet Pg. 224 Attachment: ^Resolution (4.6(a)--Grant for Community Resilience Center Program at Panorama Park) AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN CURTIS, City Attorney Packet Pg. 225 Attachment: ^Resolution (4.6(a)--Grant for Community Resilience Center Program at Panorama Park) Packet Pg. 226 Attachment: First Amendment to Consulting & Professional Services Contract (C-9544) (4.6(a)--Grant for Community Resilience Center Packet Pg. 227 Attachment: First Amendment to Consulting & Professional Services Contract (C-9544) (4.6(a)--Grant for Community Resilience Center Packet Pg. 228 Attachment: First Amendment to Consulting & Professional Services Contract (C-9544) (4.6(a)--Grant for Community Resilience Center Packet Pg. 229 Attachment: First Amendment to Consulting & Professional Services Contract (C-9544) (4.6(a)--Grant for Community Resilience Center Packet Pg. 230 Attachment: First Amendment to Consulting & Professional Services Contract (C-9544) (4.6(a)--Grant for Community Resilience Center

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution approving the City of Redding as an applicant for the California Statewide Park Development and Community Revitalization Program grant administered by the California Department of Parks and Recreation; and authorize the City Manager, or designee, to execute all documents necessary to apply for the grant, appropriate funds should the grant be awarded, and execute any agreements necessary to implement the project.

Fiscal Impact
The grant application will request up to the maximum of $8.5 million to construct Panorama Park and Field House (gymnasium). Staff is required to complete the California Environmental Quality Act (CEQA) documentation and filing fees concurrent with the application. This is anticipated to cost $20,000 which can be funded out of an existing allocation in the parks development fund. The grant guidelines require a match for construction of indoor facilities.

Based on current project cost estimates a $1.5 million (15percent of total project) match will be required to complete the project. Funding from the Parks Development Fund will be utilized for the studies, fees, and match funding.

If awarded the grant, the new park and facility will require new funding for operations and maintenance. Staff estimates the early years to be close to $200,000 annually and grow to $300,000 over time as the facilities wear and require more repairs and maintenance. If approved, the ongoing operations and maintenance funding will need to be budgeted beginning in Fiscal Year 2023-2024. This cost would be a general fund expense with some offset from facility rental income.

Alternative Action
The City Council (Council) could decline to apply for the funds under this grant opportunity or provide staff with alternative direction.

MEETING DATE: October 6, 2020
ITEM NO. 4.6(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(b)--Adopt Resolution for California Statewide Park Program Application Kim Niemer, Community
Services Director
Packet Pg. 231 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Community Resilience Center Program at Report to Redding City Council September 29, 2020
Re: 4.6(b)--Resolution California Statewide Park Program Application Page 2 Background/Analysis
Following the passage of Proposition 68, the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018, the Statewide Park Development and Community Revitalization Grant Program allotted approximately $650 million to create, expand, and renovate parks and recreational opportunities in underserved communities. In 2019, the City of Redding (City) applied for round three of the program and received $6.7 million for the Caldwell Park Expansion project, becoming one of only 62 California communities to receive such funds. The highly competitive program received 478 applications totaling $2.3 billion in funding requests.

In July 2020, California State Parks announced round four of the program, and a total allotment of $395.3 million for park construction, improvement or expansion. To capitalize on the funding source, staff is beginning preparations for project planning and the public engagement process to submit an eligible application. Using the 2018-2021 Action Plan and the Parks, Trails, and Open Space Master Plan as a framework for selecting potential projects, staff analyzed the program guidelines alongside available park properties. The analysis determined that the 10.53-acre Panorama Park site, located at 950 Lake Blvd, demonstrated both the highest need in the community and proved to be the highest scoring park site currently in the City’s ownership. The City acquired these 10 undeveloped acres in 2006 for park purposes. In 2008, new park planning stalled as the recession hit.

The State’s Community Fact Finder tool shows that the area is considered “deficient” of park space, meaning there are no nearby parks for area residents. Additionally, the area’s median income is below the program’s low-income threshold of 80 percent of the statewide average, and is therefore considered a Severely Disadvantaged Community by those standards. The guidelines and scoring rubric for the grant favor low-income and park deficient areas, and staff believes the park site is the strongest candidate possible, more so than the already awarded Caldwell Park area was in 2019.

For the grant, the staff will propose the construction of a new large neighborhood park and recreation facility known as the Panorama Field House. The project will include park amenities such as trails, landscaping, playground, parking and more. The Field House is conceptually planned to be approximately 20,000 square feet of gym space (enough to accommodate two basketball courts) and 5,000 square feet of classroom, restroom, storage, and reception space.

This project will address the service area gap in the northwest quadrant, and address the critical lack of gymnasium space outlined in the Parks, Trails, and Open Space Master Plan. Providing recreational opportunities for the residents of the Lake Boulevard area will provide future jobs and economic investment into one of Redding’s Severely Disadvantaged Communities, as calculated by the California State Parks Community Fact Finder.

Adequate recreational gymnasium space is one of the longstanding recreational needs within the community. The City of Redding does not currently own a gym, which is atypical for a community of its size. Historically, school facilities and joint-use agreements allowed for some City programming of gym space and reduced the need for the City to operate its own facility.

Even with these partnerships, in 2004 the City’s Parks, Trails, and Open Space Master Plan highlighted the need for two additional gyms, and an additional two needed by 2020. Existing school functions, scheduling conflicts, limited availability, closed campuses and sheer capacity issues have diminished the City’s ability to rely on other facilities. When the City does have Packet Pg. 232 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Community Resilience Center Program at Report to Redding City Council September 29, 2020
Re: 4.6(b)--Resolution California Statewide Park Program Application Page 3 access to gyms, the school retains first priority and scheduling conflicts are a common occurrence, thus creating consistency issues for participants and staff. Furthermore, the current restrictions surrounding the COVID-19 pandemic have halted any shared use and no gymnasiums are available for City recreational programming.

At nearly 600 kids, participation in the City’s youth basketball program last year hit an all-time high. In fact, Redding Recreation turned 60 kids away due to lack of gym availability, which equates to about 10 percent of total participants. Providing a gymnasium with at least two basketball courts will address roughly 50 percent of the current identified need within the City. If funded, a City-owned facility would also be used for youth and adult volleyball leagues, adult basketball, Grasshopper sports, summer camps and much more. Staff anticipates generating rental revenue from AAU basketball teams, tournaments, and other uses as gym space in Redding is at a premium. The facility will also include classroom space for exercise and special interest classes.

As this is a new facility, there is no internal capacity to absorb the maintenance and operating costs. The grant will not fund ongoing maintenance, nor fund a project without a long term maintenance plan. Limited development opportunity makes the prospect of a new landscape maintenance district (LMD) in the area unlikely, and there are no existing LMD’s in the area into which the park could potentially be absorbed with district member approval. For these reasons, maintenance funding for the park would have to be appropriated internally. It is anticipated that construction of the facility would begin in 2023. Operations and maintenance funding would need to be budgeted for Fiscal Year 2023-2024.

As previously stated, the Lake Boulevard area has limited future development opportunities and is unlikely to generate much in terms of park in-lieu fees. Though, the nearby Kennett Court development, a recently approved affordable housing development, is currently under construction with approximately 160+ new multifamily units expected in the next few years. The project will generate park development funds that could be used for match, in addition to strong trends in park development fees throughout the City. These new residences are in addition to the 1,650 residents currently living within the park service area (0.5 mile of the site).

At its September 9, 2020, meeting, the Community Services Advisory Commission unanimously recommended that the Council approve the filing of the grant application. The application is due December 14, 2020, and involves extensive community input as required by the grant program.

During the public engagement process, it is typical for residents to bring new ideas and concepts to the table that will best fit the community’s needs. The process requires at least five public meetings to establish park needs and begin to develop the basic park feature selection and conceptual placement. Staff has experience with this framework, having followed the same guidelines during the planning phase for the Caldwell Park Expansion project. The process will conform to current COVID-19 health guidelines. Potential meeting strategies include online meetings, live and interactive broadcasts, socially distanced or independent site walks, and online polling. The state is issuing guidance on public engagement and staff will incorporate those strategies while meeting local guidelines to provide the best outcome for the current circumstances.

Council Priority/City Manager Goals
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage Packet Pg. 233 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Community Resilience Center Program at Report to Redding City Council September 29, 2020
Re: 4.6(b)--Resolution California Statewide Park Program Application Page 4 investment in the community.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
Resolution
Panorama Park Site Map
Panorama Field House Concept
Panorama Park Service Area
Packet Pg. 234 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Community Resilience Center Program at RESOLUTION NO 2020-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

APPROVING THE APPLICATION FOR STATEWIDE PARK

DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM

GRANT FUNDS
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Statewide Park Development and Community Revitalization Grant Program, setting up necessary procedures governing the application; and
WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of the application before submission of said application to the State; and
WHEREAS, successful Applicants will enter into a contract with the State of California to complete the Grant Scope project;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Redding hereby approves the filing of an application for the Panorama Park Project; and

1. Certifies that said Applicant has or will have available, prior to commencement of any work on the project included in this application, the sufficient funds to complete the project if the grant is awarded; and

2. Certifies that if the project is awarded, the Applicant has or will have sufficient funds to operate and maintain the project; and

3. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and

4. Delegates the authority to the City Manager to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and

5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines; and

6. Will consider promoting inclusion per Public Resources Code §80001(b)(8 A-G).

Packet Pg. 235 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Community Resilience Center Program at I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the Redding City Council on the 6th day of October, 2020, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
__________________________________
ADAM McELVAIN, Mayor
ATTEST: FORM APPROVED:
______________________________ ___________________________________ PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 236 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Community Resilience Center Program at

JULY WAY

LAKE FOREST DR

TAMARACK DR ST NICHOLAS AVE

SHERMAN WAY

AUGUST WAY

MIDDLE ST

VALLI CT

GOODVIEW WAY

POINSETTA AVE

LITTLE ST

LAKE BLVD

SANTA ROSA WAY
MTG. DATE:

ITEM:

ATTACHMENT:

INFORMATION TECHNOLOGY DEPARTMENT

GIS DIVISION SITE MAP
DATE PRODUCED: - 0 200 400Feet
AUGUST 4, 2020 PANORAMA PARK SITE
900 & 950 LAKE BLVD
AP# 113-120-011 & -012
P:\Parks\ProProjects\PanoramaParkSite.aprx

10.53 acres
Rocky Point
Charter School
Packet Pg. 237 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Community Resilience Center Program at Packet Pg. 238 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Packet Pg. 239 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Packet Pg. 240 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Packet Pg. 241 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Packet Pg. 242 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Packet Pg. 243 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Packet Pg. 244 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Packet Pg. 245 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Packet Pg. 246 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Park Service Areas
City of Redding
P:\Parks\MapDocuments\Parks_PopulationAnalysis.mxd
Airport Rd
Old Oregon Trl
Oasis Rd
Lake Blvd
Shasta V ei w Dr
Hilltop Dr
Hartnell Ave
V ci tor Ave
Old Al turas Rd
Placer St
Clear Creek Rd
Bechelli Ln
Quartz Hill Rd
Canyon Rd
Eureka Way
Churn Creek Rd
Keswi ck Dam Rd
Rancho Rd
S Bonnyview Rd
E Cypress Ave
Court St Railroad Ave
Placer Rd
Canby Rd
Cypress Ave
Hawley Rd
South St
Churn Creek Rd
Lake Blvd
Churn Creek Rd
Hartnell Ave
Old Oregon Trl
Pine St
Airport Rd
Churn Creek Rd
N Market St
Hilltop Dr
S Market St
Parkview Ave
Park Marina Dr
Girvan Rd
Buenaventura Blvd
I
0 1 2 Print Date: August 4, 2020
Miles
Public Park
Other City-Owned Property
Park Service Area (Within 0.5 Miles)
City Limit
Panorama Park Site
Packet Pg. 247 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve the City of Redding as an applicant for $10 million from the California Department of Food and Agriculture Community Resilience Centers Program grant for the Panorama Park and Community Center (Project); and authorize the City Manager, or designee, to execute all documents necessary to apply for the grant.

Fiscal Impact
The grant application will request up to the program’s maximum of $10 million to construct Panorama Park and a community center. The grant does not require a match. However, the City of Redding (City) has already secured $8.5 million from the Statewide Park Program and will contribute $1.5 million from the Park Development Fund. The grant funds would supplement the existing project budget. The emergency services functions will rely on existing programs and operations by the City and its partners during Community Resiliency Center (CRC) events. With award of the grant, the expansion of the project and associated services are not intended to place an additional impact on the General Fund.

Alternative Action
The City Council (Council) could decline to apply for the funds under this grant opportunity or provide staff with alternative direction.

Background/Analysis
The Panorama Park Project features a 10.5-acre community park with a 20,000-square-foot community center. The project includes park amenities such as trails, landscaping, a playground, a dog park, parking, and more. With the existing Statewide Park Program (SPP) grant and the City’s Park Development Fund allocation, the project has a $10 million budget. Due to the SPP grant award ceiling ($8.5 million) and inflationary factors since the application submittal in MEETING DATE: February 21, 2023
ITEM NO. 4.6(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(b)--Authorize Grant Application for Community Resilience Centers Program for Panorama Park
Kim Niemer, Community
Services Director
Packet Pg. 248 Attachment: Previous Staff Report - February 15, 2023, Item 4.6(b) Grant Application (4.6(a)--Grant for Community Resilience Center Program at Report to Redding City Council February 15, 2023
Re: 4.6(b)--Authorize Grant Application for Community Resilience Centers Program Page 2 2020, the current construction budget is inadequate. To address the construction cost deficiency, the Community Services Department identified a strategy to seek opportunities for additional funding by expanding the role of the community center. In this strategy, the community center would serve a dual purpose as a CRC, allowing it to function during natural disasters, extreme heat events, and other emergency or climate-related instances.

Staff is seeking to leverage existing project funding in the California Department of Food and Agriculture (CDFA) Community Resilience Centers Program and elevate the design of the community center by adding additional elements and capacity for both sustainability and emergency operations. Elements of CRC infrastructure may include a heating and cooling area, solar and backup power, clean air area, and extended emergency evacuation response centers with community kitchen, shower facilities, broadband, and other community needs due to wildfires, floods, and other emergencies or climate events. As seen in the Carr Fire, emergency events can be dynamic, widespread and require multiple options and plans for emergency centers. A successful CRC grant application will allow for the constructing a purpose-built facility in the City’s northwest quadrant, thereby increasing the geographic distribution and availability of emergency shelter infrastructure.

For this grant program, the CDFA Fairs and Expositions Branch was issued a one-time General Fund allocation of $150 million for fairground and community resilience centers. Of that allocation, $38 million will be awarded to community centers throughout the state. The City’s application will request up to $10 million to supplement the project’s current budget, for a total project budget of $20 million. The application is due February 27. If awarded, staff will need to amend the current design contract with NJA Architects to expand the project’s scope and design the additional square footage in the building.

Environmental Review
On June 22, 2021, the Planning Commission (Commission) adopted the Mitigated Negative Declaration (MND) and the Mitigation Monitoring Programs (MMP) and approved the Panorama Park Project, thereby satisfying the requirements of the California Environmental Quality Act Guidelines §15074 (CEQA). At this meeting, the Commission also approved Site Development Permit SDP-2021-00785, General Plan Amendment GPA-2021-0786, and Rezoning Application RZ-2021-0787. No further actions are required at this time.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Packet Pg. 249 Attachment: Previous Staff Report - February 15, 2023, Item 4.6(b) Grant Application (4.6(a)--Grant for Community Resilience Center Program at Packet Pg. 250
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Attachment: C-9544_NJA Architecture_Executed (4.6(a)--Grant for Community Resilience Center Program at Panorama Park) State of California, Department of Food and Agriculture

AGREEMENT
GAU-03 (Rev.12/2023)

GRANT AGREEMENT AGREEMENT NUMBER
SIGNATURE PAGE 23-0740-000-SG

1. This Agreement is entered into between the State Agency and the Recipient named below:

STATE AGENCY’S NAME

CALIFORNIA DEPARTMENT OF FOOD AND AGRICULTURE (CDFA)
RECIPIENT’S NAME

CITY OF REDDING

2. The Agreement Term is: January 10, 2024 through March 31, 2026

3. The maximum amount of this Agreement is: $9,250,000.00

4. The parties agree to comply with the terms and conditions of the following exhibits and attachments which are by this reference made a part of the Agreement:

Exhibit A: Recipient and Project Information 2 Page(s)
Exhibit B: General Terms and Conditions 5 Page(s)
Exhibit C: Payment and Budget Provisions 2 Page(s)
Attachments: Scope of Work and Budget
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

RECIPIENT
RECIPIENT’S NAME (Organization’s Legal Name)

CITY OF REDDING
BY (Authorized Signature)

DATE SIGNED


PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS
777 Cypress Avenue, Redding, CA 96001

STATE OF CALIFORNIA

AGENCY NAME

CALIFORNIA DEPARTMENT OF FOOD AND AGRICULTURE (CDFA)
BY (Authorized Signature) DATE SIGNED


PRINTED NAME AND TITLE OF PERSON SIGNING

LAURA RODRIGUEZ, STAFF SERVICES MANAGER I, OFFICE OF GRANTS ADMINISTRATION

ADDRESS
1220 N STREET, ROOM 120
SACRAMENTO, CA 95814 CJ
Packet Pg. 287 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

EXHIBIT A

RECIPIENT AND PROJECT INFORMATION

1. CDFA hereby awards an Agreement to the Recipient for the project described herein:

Panorama Park and Resiliency Center. The Center will include resilience and emergency features such as emergency supply storage, Hybrid Resilience System, and a Ultraviolet filtration system.

Improvements will enhance the states emergency preparedness capabilities, particularly in response to climate. Budget Act of 2021.

Project Title: Community Resilience Centers Program

2.The Managers for this Agreement are:

FOR CDFA: FOR RECIPIENT:

Name: Sofia Goss Name: Travis Menne
Division/Branch: Marketing / Fairs &
Expositions
Organization: CITY OF REDDING
Address: 1220 N Street Address: 777 Cypress Avenue
City/State/Zip: Sacramento, CA 95814 City/State/Zip: Redding, CA 96001 Phone: 916-708-9545 Phone: 530-245-7176
Email Address: [email protected] Email
Address:
[email protected]

3. The Grant Administrative Contacts for this Agreement are:

FOR CDFA: FOR RECIPIENT:

Name: Kaylen Yates Name:

Division/Branch: Marketing / Fairs &
Expositions
Organization:

Address: 1220 N Street Address:

City/State/Zip: Sacramento, CA 95814 City/State/Zip:

Phone: 916-708-9301 Phone:

Email Address: [email protected] Email Address:

FISCAL CONTACT FOR RECIPIENT
(if different from above):

Name:

Organization:

Address:

City/State/Zip:

Phone:

Email Address:

Packet Pg. 288 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

4. RECIPIENT: Please check appropriate box below:

Research and Development (R&D) means all research activities, both basic and applied, and all development activities that are performed by non-Federal entities. The term research also includes activities involving the training of individuals in research techniques where such activities utilize the same facilities as other R&D activities and where such activities are not included in the instruction function.

This award does does not support R&D.

5. For a detailed description of activities to be performed and duties, see Scope of Work and Budget.

Packet Pg. 289 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

EXHIBIT B

GENERAL TERMS AND CONDITIONS

1. Approval
This Agreement is of no force or effect until signed by both parties. The Recipient may not invoice for activities performed prior to the commencement date or completed after the termination date of this Agreement.

2. Agreement Execution
Unless otherwise prohibited by state law, regulation, or Department or Recipient policy, the parties agree that an electronic copy of a signed Agreement, or an electronically signed Agreement, has the same force and legal effect as an Agreement executed with an original ink signature. The term "electronic copy of a signed Agreement" refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed Agreement in a portable document format. The term "electronically signed Agreement" means an Agreement that is executed by applying an electronic signature using technology approved by all parties.

3. Assignment
This Agreement is not assignable by the Recipient, either in whole or in part, without the prior consent of the CDFA Agreement Manager or designee in the form of a formal written amendment.

4. Governing Law
This Agreement is governed by and will be interpreted in accordance with all applicable State and Federal laws.

5. State and Federal Law
It is the responsibility of the Recipient to know and understand which State, Federal, and local laws, regulations, and ordinances are applicable to this Agreement and the Project, as described in Exhibit A. The Recipient shall be responsible for observing and complying with all applicable State and Federal laws and regulations. Failure to comply may constitute a material breach.

6. Recipient Commitments
The Recipient accepts and agrees to comply with all terms, provisions, conditions and commitments of the Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by the Recipient in the application, documents, amendments, and communications in support of its request for funding.

7. Performance and Assurances
The Recipient agrees to faithfully and expeditiously perform or cause to be performed all Project work as described in the Scope of Work, and to apply grant funds awarded in this Agreement only to allowable Project costs.

8. Mutual Liability
Parties shall, to the extent allowed by law, each be individually liable for any and all claims, losses, causes of action, judgments, damages, and expenses to the extent directly caused by their officers, agents, or employees.

9. Unenforceable Provision
In the event that any provision of this Agreement is unenforceable or held to be unenforceable, the parties agree that all other provisions of this Agreement shall remain operative and binding.

Packet Pg. 290 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

10. Contractors/Consultants
The Recipient, and the agents and employees of Recipient, in the performance of this Agreement, are not officers, employees, or agents of the CDFA. The Recipient's obligation to pay its Contractors/Consultants is an independent obligation from the CDFA's obligation to make payments to the Recipient. Recipient agrees to comply with all applicable State and local laws and regulations during the term of this Agreement. The Recipient is responsible to ensure that any/all contractors/consultants it engages to carry out activities under this Agreement shall have the proper licenses/certificates required in their respective disciplines. The Contractors/Consultants shall not affect the Recipient’s overall responsibility for the management of the project, and the Recipient shall reserve sufficient rights and control to enable it to fulfill its responsibilities under this Agreement.

11. Non-Discrimination Clause
The Recipient agrees that during the performance of this Agreement, it will not discriminate, harass, or allow harassment or discrimination against any employee or applicant for employment based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. The Recipient agrees to require the same of all contractors and consultants retained to carry out the activities under this Agreement.

The Recipient agrees that during the performance of this Agreement, the evaluation and treatment of its employees and applicants for employment are free from discrimination and harassment. The Recipient will comply with the provisions of the Fair Employment and Housing Act (Government Code section 12990 et seq.) and the applicable regulations promulgated there under (California Code of Regulations, Title 2, section 10000 et seq.). The applicable regulations of the Fair Employment and Housing Council implementing Government Code section 12990 (a-f), set forth in Division 4.1 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. The Recipient will give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining unit or other Agreement.

The Recipient must include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Agreement.

The Recipient agrees to require the same of all contractors and consultants retained to carry out activities under this Agreement.

12. Excise Tax
The State of California is exempt from federal excise taxes and no payment will be made for any taxes levied on employees' wages. The CDFA will pay for any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this Agreement. California may pay any applicable sales and use tax imposed by another State.

13. Disputes
The Recipient must continue with the responsibilities under this Agreement during any dispute. In the event of a dispute, the Recipient must file a "Notice of Dispute" with the CDFA Agreement Manager, identified in Exhibit A, or designee within ten (10) calendar days of discovery of the problem. The Notice of Dispute must contain the Agreement number. Within ten (10) calendar days of receipt of the Notice of Dispute, the CDFA Agreement Manager or designee must meet with the Recipient for the purpose of resolving the dispute. In the event of a dispute, the language contained within this Agreement prevails.

Packet Pg. 291 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

14. Termination for Convenience
This Agreement may be terminated by either party upon written notice. Notice of termination must be delivered to the other party at least thirty (30) calendar days prior to the intended date of termination.

Notice of termination does not nullify obligations already incurred prior to the date of termination. In the event of Termination for Convenience of this Agreement by CDFA, CDFA must pay all responsible costs and non-cancellable obligations incurred by the Recipient as of the date of termination.

15. Termination for Cause
Either party may terminate this Agreement for cause in the event of a material breach of this Agreement, provided that the non-breaching party provides written notice of the material breach.

If the breach is not cured to the satisfaction of the non-breaching party, this Agreement shall automatically terminate and the CDFA shall reimburse the Recipient for all documented costs incurred up to the date of the notice of termination, including all non-cancellable obligations. Timelines associated with notice and curing of material breaches shall be consistent with the timelines outlined in paragraph 17.

16. Acceptable Failure to Perform
The Recipient shall not be liable for any failure to perform as required by this Agreement, to the extent such failure to perform is caused by any of the following: labor disturbances or disputes of any kind, accidents, the inability to obtain any required government approval to proceed, civil disorders, acts of aggression, acts of God, energy or other conservation measures, failure of utilities, mechanical breakdowns, materials shortages, disease, pandemics, or similar occurrences.

17. Breach
The parties may be in material breach under this Agreement if they fail to comply with any term of this Agreement, or a party determines that the other party is not implementing the Project in accordance with the provisions of this Agreement, or that a party has failed in any other respect to comply with the provisions of this Agreement. In the event of a material breach, the party identifying the breach shall provide a Notice of Material Breach to the breaching party within fifteen (15) calendar days upon discovery of breach. The breaching party shall have fifteen (15) calendar days from receipt of the notice to notify how it intends to cure the breach. Upon receipt of the proposed cure, the nonbreaching party has fifteen (15) days to accept or reject the proposed cure. Upon the non-breaching party’s approval of the cure, the breaching party has thirty (30) days to implement the cure. If the breaching party fails to cure the breach within thirty (30) days of the non-breaching party’s approval of the cure, the non-breaching party may take the following respective actions:

A. CDFA may suspend payments;
B. CDFA may demand repayment of all funding;
C. Either party may terminate the Agreement
D. CDFA may debar Recipient; or
E. Either party may take any other action deemed necessary to recover costs.

The non-breaching party shall send a Notice of Failure to Cure Material Breach upon its decision to carry out any of these actions. These actions are effective upon issuance of the Notice of Failure to Cure Material Breach, unless the Recipient appeals a Notice of Failure to Cure Material Breach, in which case the effective date falls on the issuance of a final decision on the appeal.

Where CDFA notifies the Recipient of its decision to demand repayment pursuant to this paragraph, the funds that are subject to the demand shall be repaid immediately. CDFA may consider the Recipient’s refusal to repay the requested disbursed amount a material breach.

A Notification of Failure to Cure Material Breach may be appealed to CDFA. The appeal must be post marked within ten (10) calendar days of the date the Recipient received the Notice of Failure to Cure Packet Pg. 292 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park) and addressed to the CDFA Legal Office of Hearing and Appeals or emailed to [email protected].

California Department of Food and Agriculture
Legal Office of Hearing and Appeals
1220 N Street
Sacramento, CA 95814
All notices, communications, and appeals described in this paragraph must be received in writing to be considered timely.

If CDFA notifies the Recipient of its decision to withhold the entire funding amount from the Recipient pursuant to this paragraph, this Agreement shall terminate upon receipt of such notice by the Recipient and CDFA shall no longer be required to provide funds under this Agreement and the Agreement shall no longer be binding on either party.

18. Publicity and Acknowledgement
The Recipient agrees that it will acknowledge CDFA’s support whenever projects funded, in whole or in part, by this Agreement are publicized in any news media, brochures, publications, audiovisuals, presentations or other types of promotional material and in accordance with the Grant Procedures Manual if incorporated by reference and attachment to the Agreement. The Recipients may not use the CDFA logo.

19. News Releases/Public Conferences
The Recipient agrees to notify the CDFA in writing at least two (2) business days before any news releases or public conferences are initiated by the Recipient or its Contractors/Consultants regarding the project described in the Attachments, Scope of Work and Budget and any project results.

20. Scope of Work and Budget Changes
Changes to the Scope of Work, Budget, or the Project term, must be requested in writing to CDFA Grant Administrative Contact no less than thirty (30) days prior to the requested implementation date.

Any changes to the Scope of Work and Budget are subject to CDFA approval and, at its discretion, CDFA may choose to accept or deny any changes. If accepted and after negotiations are concluded, the agreed upon changes will be made and become part of this Agreement. CDFA will respond in writing within ten (10) business days as to whether the proposed changes are accepted.

21. Reporting Requirements
The Recipient agrees to comply with all reporting requirements specified in Scope of Work and/or Grant Procedures Manual if incorporated by reference to this Agreement as an attachment.

22. California State Auditor
This Agreement is subject to examination and audit by the California State Auditor for a period of three (3) years after final payment under the Agreement.

23. Equipment
Purchase of equipment not included in the approved Budget requires prior approval. The Recipient must comply with state requirements regarding the use, maintenance, disposition, and reporting of equipment as contained in CCR, Title 3, Division 1, Chapter 5, sections 303, 311, 324.1 and 324.2.

24. Closeout
The Agreement will be closed out after the completion of the Project or project term, receipt and approval of the final invoice and final report, and resolution of any performance or compliance issues.

Packet Pg. 293 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

25. Confidential and Public Records
The Recipient and CDFA understand that each party may come into possession of information and/or data which may be deemed confidential or proprietary by the person or organization furnishing the information or data. Such information or data may be subject to disclosure under the California Public Records Act or the Public Contract Code. To the extent allowed by law, CDFA determines whether the information is releasable. Each party agrees to maintain such information as confidential and notify the other party of any requests for release of the information.

26. Amendments
Changes to funding amount or Agreement term require an amendment and must be requested in writing to the CDFA Agreement Manager or designee no later than sixty (60) calendar days prior to the requested implementation date. Amendments are subject to CDFA approval, and, at its discretion, may choose to accept or deny these changes. No amendments are possible if the Agreement is expired.

27. Grant Procedures Manual
The Recipient agrees to abide by all requirements and restrictions provided in the Grant Procedures Manual incorporated with this Agreement as an attachment.

28. Executive Order N-6-22 Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate agreements with, and to refrain from entering any new agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Recipient is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Recipient advance written notice of such termination, allowing Recipient at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

Packet Pg. 294 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

EXHIBIT C

PAYMENT AND BUDGET PROVISIONS

1. Invoicing and Payment
A. For activities satisfactorily rendered and performed according to the attached Scope of Work and Budget, and upon receipt and approval of the invoices, CDFA agrees to reimburse the Recipient for actual allowable expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement.

B. Invoices must include the Agreement Number, performance period, type of activities performed in accordance with this Agreement, and when applicable, a breakdown of the costs of parts and materials, labor charges, and any other relevant information required to ensure proper invoices are submitted for payment.

C. Unless stated in the Scope of Work and/or Grant Procedures Manual, if applicable, quarterly invoices must be submitted to the CDFA Administrative Contact, within thirty (30) calendar days after the end of each quarter in which activities under this Agreement were performed.

D. Unless stated in the Scope of Work and/or Grant Procedures Manual, if applicable, a final invoice will be submitted for payment no more than thirty (30) calendar days following the expiration date of this Agreement, or after project is complete, whichever comes first. The final invoice must be clearly marked “Final Invoice” thus indicating that all payment obligations of the CDFA under this Agreement have ceased and that no further payments are due or outstanding.

2. Allowable Expenses and Fiscal Documentation
A. The Recipient must maintain adequate documentation for expenditures of this Agreement to permit the determination of the allowability of expenditures reimbursed by CDFA under this Agreement. If CDFA cannot determine if expenditures are allowable under the terms of this Agreement because records are nonexistent or inadequate according to Generally Accepted Accounting Principles, CDFA may disallow the expenditures.

B. If mileage is a reimbursable expense, using a privately-owned vehicle will be at the standard mileage rate established by the United States (U.S.) Internal Revenue Service (IRS) and in effect at the time of travel. The standard mileage rate in effect at the time of travel can be found on IRS’s website regardless of funding source/type.

C. If domestic travel is a reimbursable expense, receipts must be maintained to support the claimed expenditures. The maximum rates allowable for travel within California are those established by the California Department of Human Resources (CalHR). The maximum rates allowable for domestic travel outside of California are those established by the United States General Services Administration (GSA).

D. If foreign travel is a reimbursable expense, receipts must be maintained to support the claimed expenditures. The maximum rates allowable are those established in a per diem supplement to Section 925, Department of State Standardized Regulations.

E. The Recipient will maintain and have available, upon request by CDFA, all financial records and documentation pertaining to this Agreement. These records and documentation will be kept for three (3) years after completion of the Agreement period or until final resolution of any performance/compliance review concerns or litigation claims.

Packet Pg. 295 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

3. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, California Government Code Title 1, Division 3.6, Part 3, Chapter 4.5, commencing with Section 927 - The California Prompt Payment Act.

4. Budget Contingency Clause
If funding for any fiscal year is reduced or deleted for purposes of this program, the CDFA has the option to either cancel this Agreement with no liability occurring to the CDFA or offer to amend the Agreement to reflect the reduced amount.

Packet Pg. 296 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

California Department of Food and Agriculture
Community Resilience Centers Program
Scope of Work
Recipient Name: City of Redding
Project Title: Panorama Park and Resiliency Center
Grant Award Amount: $9,250,000.00 – The Grant Agreement amount awarded to the City of Redding by the Community Resilience Centers (CRC) Program is only a portion of the total estimated project cost of $20,000,000.00. This CRC Program award will only cover Panorama Park and Resiliency Center expenses associated with professional services and project management costs, until the project is in the construction phase.

The awarded funds will also be used towards the construction contract, construction contingencies, and closeout tasks as listed in the Work Plan below. The remaining tasks and activities will be paid for by matching funds obtained by the City of Redding, but not required by the CRC Program.

Background/Purpose: The Budget Act of 2021 included a one-time General Fund allocation for the California Department of Food and Agriculture (CDFA) to support the development and enhancement of community resilience centers. This funding is available to improve both local fairground and other community facilities to enhance the state’s emergency preparedness capabilities, particularly in response to climate change. As part of this effort, CDFA created two resilience-focused infrastructure programs: one focused on fairgrounds ($94.5 million), and the other focused on other neighborhood-level Community Resilience Centers ($38 million). This program focuses on the latter.

The purpose of the CRC Program is to support infrastructure for emergency evacuation, shelter, base camps during emergency events, and critical deferred maintenance.

Elements for this infrastructure may include cooling and heating centers, clean air centers, and extended emergency evacuation response centers, equipped with community kitchens, shower facilities, broadband, backup power, and other community needs during an emergency or climate events.

A secondary goal of the CRC Program is to equip facilities to provide long-term, yearround community services and activities to enhance the community’s resilience through civic, social, educational, and economic development programming.

Project Goals: The goal of this project is for the City of Redding to build local resilience across California through community resilience facilities located in disadvantaged areas and disadvantaged unincorporated communities such as those in nearby Butte County, serving a total population of 275,766 residents. By fulfilling this critical need, the City of Redding will take the first step in aligning with California’s Statewide Climate Adaptation Strategy and other efforts to foster local resilience. CDFA funds will leverage already secured funding to create this new infrastructure for recreation, training, community education, community-building events, evacuation shelter, and a base of operation for aid groups during emergencies. Uses for the facility can include but are
Packet Pg. 297 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

not limited to operations as a cooling and heating center, a clean air center during fire season, and function as an emergency response center equipped with a community kitchen, shower facilities, broadband and backup power.

Project Scope: The City of Redding received $9.25 million to expand, elevate, and enhance the current design and function of the building to become the Panorama Park and Resiliency Center located at 950 Lake Boulevard, Redding, CA.

The awarded funds will be used towards the construction of the 22,100 square feet resiliency center. The Panorama Park and Resiliency Center will include a 14,600 square foot gymnasium and 7,500 square feet of recreation classroom spaces, restrooms, storage areas, and a kitchen that is accessible from outdoors for times when indoor use is not compatible with public health guidelines, such as in the case of pandemics. The total project cost is $20 million; however, the amount funded through the CRC Program will specifically cover a portion of the costs associated with the updates/revisions necessary to the construction drawings and documents, the professional services during the bidding process, the construction phase and closeout tasks the resiliency features of the construction project. The remaining funds will be matched and have been obtained through other state and city grant programs.

The Panorama Park and Resiliency Center will also include a playground, parking, public plaza, multi-use sports field, dog park (with small and large dog areas that can be utilized in emergency events), lighted walk trails, and more. They City of Redding has already received $8.5 million through the Proposition 68 Statewide Park Development Program and matched $1.5 million from the Park Development fund to provide the existing budget of $10 million. The funding from the CRC Program will strictly be used of the resiliency center portion of the project and will not be directed to the park improvements or outdoor recreation areas.

Project Timeline: January 2024 – March 2026
x Pre-Development Phase: January 2024 – May 2024
x Construction Phase: June 2024 – December 2025
x Project Verification/Closeout: January 2026 – March 2026 Work Plan:

Objective 1 – Construction Development
Task 1.1 Revise and update the construction drawings and documents, as necessary and required by plan reviews
Task 1.2 Continuous project management to ensure the pre-development tasks are completed on schedule to allow sufficient time for the construction phase Deliverables: A complete and final design/construction drawings Objective 2 – Develop and issue Request for Proposals (RFP) for construction contractor Packet Pg. 298 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

Task 2.1 Develop and issue Request for Proposals (RFP) for construction contractor (to include 3rd party construction manager and California Environmental Quality Act (CEQA) Mitigation Monitoring Plan, if required). Project Team:
x Project Manager
x 3rd Party / Independent Construction Oversight Manager x Contract Administrator
x Field Engineer
x Member from the Design Team will be a required Project Team to review construction in progress to ensure alignment with Final Design Plans Task 2.2 Host Bidder’s Conference, Receive, Review, Rank, Council Approval, Award Contract(s)
Deliverables: Contract with construction contractor for the successful completion of the Panorama Park and Resiliency Center
Objective 3 - Construction Phase
Task 3.1 Construct the 22,100 square foot Panorama Park and Resiliency Center according to Final Design Plans:
x Site Preparation
o Implement draining to building code
o Excavate site
o Lay utilities
o Arrange power, water, and sanitation
o Remove vegetation, if applicable
o Construct temporary storage facilities
o Begin inspections: structural, building code, utilities, HVAC, electrical, etc. o Foundation
o Framing
o Roofing, Siding, HVAC
o Interior
o Exterior
o Landscaping
Task 3.2 Install Resiliency Equipment including battery backup system, generator, solar panels, kitchen equipment, and security systems
Task 3.3 Testing and Training on Resiliency Features (back-up generators, etc.) Task 3.4 CEQA Mitigation Monitoring, as necessary
Task 3.5 Review Punch List and inspections on routine basis, resolve issues, correct deficiencies
Task 3.6 Provide overall project management to maintain and monitor construction progress and ensure alignment with Final Design Plans
Packet Pg. 299 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

Task 3.7 Issue Notice of Completion to Contractor(s)
Deliverables: A complete 22,100 square feet community resilience center that accomplishes the following objectives:
•Improves community facilities to enhance the state’s emergency preparedness capabilities, particularly in response to climate change; •Support current and new infrastructure used during emergency/evacuations events, such as shelter and base camps, and critical deferred maintenance of such infrastructure;
•Build social infrastructure and long-term resilience of facilities that support social services and advance workforce development;
•Offer multi-benefit physical spaces and resources, resilient to both current and future climate hazards, such as droughts, floods, rising sea levels, and wildfires. •Offer comprehensive, multi-benefit and holistic projects that support year-round community services and activities, with sustained benefits beyond emergency/evacuation events.
•Prioritize community resiliency, equity, and social infrastructure, especially for disadvantaged communities and disadvantaged unincorporated communities.

Objective 4 – Project Verification/Closeout
Task 4.1 Following project implementation, inform the CDFA Grant Manager that the project is complete and operational as proposed.

Task 4.2 Participate with CDFA staff, for the verification process: a site visit to ensure design specifications were met and the system is working effectively and assist with photographs; provide geotagged photos, if requested.

Deliverables: Project Verification and Closeout
Although the CRC Program is supported by California State Budget General Funds, projects are expected to serve the residents of their communities within one (1) year of project completion and be used and maintained for a minimum of 10 years.

Performance Monitoring/Reporting: Recipients are required to submit quarterly reports no later than 30 days after each reporting period ends. The progress report is used to identify tasks and activities achieved as listed in the above Work Plan (including, but not limited to progress on construction activities, permitting, licensing, and/or agreement status, equipment purchased), potential concerns or delays, matching funds expended to date, and any other pertinent information during the reporting period.

In addition to a progress report, Recipients must submit reimbursement requests and corresponding invoices to the CDFA Grant Manager for reimbursement of actual Packet Pg. 300 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

expenditures incurred to implement the CRC Program project. Reimbursement requests and invoices must be submitted at least quarterly and must include all financial supporting documentation to substantiate CRC Program expenses.

Invoices and financial supporting documentation submitted to the CDFA Grant Manager will be reviewed for completeness and accuracy. The CDFA Grant Manager will promptly notify the Recipient of any incompleteness or deficiencies, which appear on the reimbursement requests. Once the incompleteness or deficiencies are corrected, the CDFA Grant Manager will process the invoice for payment as long as the accompanying quarterly progress report is deemed satisfactory. It may take 30 to 45 days from the date the invoice is approved for a payment check to be issued by the State Controller’s Office.

CDFA will also perform site visits, at least two times within the term of the Agreement, and as necessary. CDFA will organize regular conference calls, or in-person meetings with the Recipient to discuss the progress of each step of the project, and/or any project concerns.

Recipients must notify the CDFA Grant Manager in writing that the project implementation is complete. Once CDFA is notified that projects are complete, the Recipient will be contacted within 30 days to schedule a site visit to complete the verification requirement. The purpose of the final verification is used to verify proper completion of the project according to the approved SOW and to summarize project accomplishments. In addition, the CDFA Grant Manger will take photographs to document project completion. The Recipient or a documented authorized representative must be present during the time of verification.

A Final Performance Report acknowledging the successful completion of the community resilience center shall be provided to the CDFA Grant Manager no later than 30 calendar days following the expiration of the Grant Agreement or after the Final Verification is complete, whichever comes first. The Final Performance Report shall be signed by the Recipient prior to submitting the Performance Report.

List of Attachments: The following attachments are incorporated in the SOW:

Attachment 1 – Project Budget
Attachment 2 – Pre-Development Plans and Design
Attachment 3 – Grants Procedures Manual
Packet Pg. 301 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park) Recipient Name: City of Redding
Project Name: Panorama Park and Community Resiliency Center Grant Amount Awarded: $9,250,000.00
Budget Categories Description Total Grant Funds
A. Design Development

1. Printing/Postage/Misc. Office Supplies $0.00

2. Professional Services $0.00

3. Design Development Contingency $0.00

4. Project Management $0.00
Design Development Subtotal $0.00
B. Construction Development

1. Printing/Postage/Misc. Office Supplies $0.00

2. Professional Services
Professional service activities within the Construction Development phase include environmental reports, inspections, engineering, and agency reviews of the site and design documents.
$155,000.00

3. Agency Review Fees $0.00

4. CD Contingency The Construction Development Contingency will cover unexpected costs associated with issues or delays to the project design. $10,000.00

5. Project Management
Project management activities within the Construction Development phase include ensuring that the pre-development tasks are completed on schedule to allow sufficient time for the construction phase.
$45,000.00
Construction Development Subtotal 210,000.00
C. Bidding Process

1. Printing/Postage/Misc. Office Supplies $0.00

2. Professional Services
Professional service activities within the Bidding Process include any additional architectural, engineering, and preparation of the bid package for contractor solicitation.
$9,000.00

3. Bidding Process Contingency $0.00

4. Project Management
Project management activities within the Bidding Process include ensuring that the sufficient bid proposals are received and that a reputable construction contractor is selected for the successful completion of the construction phase. $8,000.00
Bidding Process Subtotal 17,000.00
D. Construction

1. Printing/Postage/Misc. Office Supplies $0.00

2. Professional Services As the construction phase progresses, Professional Services such as inspections will arise and may be covered by the funds awarded. $325,000.00

3. Materials/Supplies/Equipment $0.00

4. Construction Contract
The awarded funds will be used towards the construction of the 22,100 square feet resiliency center. The Panorama Park and Resiliency Center will include a 14,600 square foot gymnasium and 7,500 square feet of recreation classroom spaces, restrooms, storage areas, and a kitchen that is accessible from outdoors for times when indoor use is not compatible with public health guidelines, such as in the case of pandemics. The 22,100 square-foot building will include resilience and emergency features such as emergency supply storage, Hybrid Resilience System (HyRS) for backup power, UV filtration for HVAC systems, showers, kitchen, broadband, and changing rooms.
$7,721,000.00

5. Construction Project Contingency
The Construction Project Contingency line-item will cover unexpected costs associated with issues or delays to the construction of the project due to issues, delays, increase in material costs, weather, etc.
$600,000.00

6. Project Management & Construction Management
Project Management activities will provide project oversight to ensure that the community resilience center is built according to the approved Final Design and Work Plan, as detailed in the CDFA Grant Agreement.
$377,000.00
Construction Subtotal $9,023,000.00
GRAND TOTAL (Sections A-D) $9,250,000.00
State of California
Department of Food & Agriculture
Marketing Division
Fairs & Expositions Branch
CRC-01 (Rev. 11 /22)
Attachment 1
California Department of Food and Agriculture
Community Resilience Centers Program
Project Budget
Packet Pg. 302 Attachment: CDFA Grant Contract (4.6(a)--Grant for Community Resilience Center Program at Panorama Park)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept Bid Schedule No. 5228 (Job No. 2660), California Alley Utility Improvement Project, awarded to Jason Abel Construction, is satisfactorily complete, with a final cost of $2,240,895.37.

Fiscal Impact
Wastewater Utility funding in the amount of $2,650,000 was approved for this project for Fiscal Year 2021-22. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $2,240,895.37.

Alternative Action
The City Council (Council) may choose not to accept the project as satisfactorily complete, and advise staff on how to proceed.

Background
Jason Abel Construction has completed all items of work on the California Alley Utility Improvement Project as of July 28, 2023, which was within the contract time frame. The project warranty period expires one year from the completion date. The Public Works Department subsequently filed a notice of completion with Shasta County.

At its meeting of November 16, 2021, the Council awarded a construction contract to Jason Abel Construction of Corning, California, for $1,621,355 and approved a $245,000 construction contingency fund. Also authorized was $175,000 for contract administration and construction inspection fees and $290,000 for project development costs, and the City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $100,000 for a total authorized amount of $2,431,355.

MEETING DATE: February 6, 2024
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)---Project Acceptance, BS No. 5228 Job No. 2660, California Alley Utility Improvement Project
Michael Webb, Public Works
Director
Packet Pg. 303
Report to Redding City Council January 31, 2024
Re: 4.11(a)---Project Acceptance, BS No. 5228 Job No. 2660, California Alley Utility Improvement Project Page 2
Project development costs include engineering, environmental, and consultant services. During construction, there were seven change orders in the amount of $174,294.89, leaving a balance of $70,705.11 in the contingency fund. The final project cost was $2,240,895.37.

During construction, a Stop Payment Notice was filed on April 21, 2023, to withhold construction funds due to lack of payment to a subcontractor that performed work on the project.

On April 27, 2023, the City withheld $15,342.10 from the construction contract as required per the contract documents and public contract code. Currently, the contractor has not paid their subcontractor and the subcontractor has commenced an action against the City per Civil Code 9502 in order to enforce payment of their claim.

Cost Summary
Awarded Amounts Actual Cost
Project Development Costs $290,000 $290,000
Construction Contract +
Contingency $1,866,355
Construction Contract +
Contract Change Orders $1,795,649.89
Contract Administration &
Inspection $175,000 $155,245.48
Additional City Manager
Authority $100,000 $0
Total $2,431,355 $2,240,895.37
The project involved the replacement of approximately 1,560 feet of sewer main within California Street Alley and Yuba Street. The project also connected existing roof drains to the existing storm drain system of California Street Alley between Yuba and Placer Streets.

Environmental Review
On November 16, 2021, Council determined that the California Alley Utility Improvement Project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15302(c) – Replacement or Reconstruction. No further action is needed.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Location Map
Previous Staff Report
Packet Pg. 304
Packet Pg. 305
Attachment: ^Location Map (4.11(a)---Project Acceptance, BS No. 5228 Job No. 2660, California Alley Utility Improvement Project) II I Ill lllll i n, mH „„
y q ' w °'

CITY OF REDDING
µ m ' REPORT TO THE CITY
COUNCIL MEETING DATE: November 16, 2021 FROM: Chuck Aukland, Public ITEM NO. 4. 11( a) Works
Director APPROVED
BY***
d
mf A fIf311C,. L1 1 C7fl CS}IT" CC .. j` Q7]. tYW.. u Gqi, wi, n, v>aw, a. wf; i nl5tierrg^ nG' hsri c s77ir ctl¢ ir 13' JrefY2 caukland@ci. redding. ca. us btippin@cityofredding. org SUBJECT: 4. 11( a)-- Award Bid Schedule No. 5228 ( Job Order No. 2660) California Alley Utilit Im rovement Pro
ect
Recommendation Authorize the following actions relative to Bid Schedule No. 5228 ( Job No. 2660) California Alley Utility Improvement
Project: 1) Award to Jason Abel Construction in the amount of$ 1,621, 355; 2) Approve an additional $ 175, 000 to cover the costof administration and inspection fees; and $290,000 forproject development
costs; 3) Approve $ 245,000 toprovide construction contingency funding; 4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to atotal of$100, 000; and 5) Find that the project iscategorically exempt from the California Environmental Quality Act per Section 15302( c) —Replacement or
Reconstruction. Fiscal
Impact The California Alley Utility Improvement Project ( Project) is currently being funded by Wastewater Utility funds. However, Community Development Block Grant ( CDBG) funds are anticipated tobackfill portions of the funding. If CDBG funding does get approved for this project, staff will return to the City Council ( Council) torequest additional budgeting of the funds for this
project.Cost
Summa Item
Estimated Pro ect Develo ment Costs 290,
000 Construction Contract+ Contin enc 1,866,
355 Contract Administration, Ins ection, Testin 175,
000 Additional Cit Mana er Authorit 100,
000 Total Pro' ect Costs 2,431,
355 Pro' ect Bud et 2,650,
Packet Pg. 306 Attachment: Previous Staff Report (4.11(a)---Project Acceptance, BS No. 5228 Job No. 2660, California Alley Utility Improvement Project) Report to Redding City Council November 9, 2021
Re: 4. 11( a)-- Award BS No. 5228 California Alley Improvement Project Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the proj ect within the approved budget.

Alternative Action
The Council could choose not to award the bid for the California Alley Utility Improvement Project and provide staff with alternate direction. If the project is not awarded, the existing sewer main within the alley will remain undersized for the Block 7 development and surrounding areas.

Background/Analysis
Attached is a tabulation of bids received and opened on October 14, 2021, for the California Alley Utility Improvement Project. The low bid in the amount of$ 1, 621, 355 was received from Jason Abel Construction of Corning, California. The engineer' s estimate was $ 1, 526, 975. Total project development costs for this project are estimated to be $ 290, 000. Project development costs include engineering, surveying, right- of-way, environmental, consultant services, and permit fees. There is $ 2, 650, 000 budgeted for the total project.

This project includes the replacement of approximately 1, 560 feet of aging, undersized vitrified clay pipe sewer main within the California Street Alley and Yuba Street. The project will also connect existing roof drains to the existing storm drain system in the California Street Alley between Yuba and Placer Street. In addition, these improvements are being completed ahead of the Block 7 alley improvements so that the new improvements will not have to be disturbed in the future.

Staff has determined that the project qualifies as Categorically Exempt from environmental review under California Environmental Quality Act Guidelines Section 15302. The project area does not have significant values for wildlife habitat or other environmental resources, and the project has no potential to have a significant effect on the environment.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
Bid Tabulation
Location Map
Notice of Exemption
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Packet Pg. 311 Attachment: Previous Staff Report (4.11(a)---Project Acceptance, BS No. 5228 Job No. 2660, California Alley Utility Improvement Project)

NOTICE OF EXEMPTION
To: 5hasta County Clerk FROM: City of Redding
County of Shasta Public Works Department
P. O. Box 990880, 1643 Market 5treet 7 7 Cypress Avenue Redding, CA 96099- 0880 Redding, CA 96001
Project Title: California Alle v Improvements Proiect, J. O. # 2660- 20 ED- 10- 211 Project Location— Specific: CalifornialMarket Alley from Placer Street to Tehama Street and Yuba Street from the Cali ornia/ Market Allev ta the Union Pacific Railroad lines Project Location— City: Reddin Project Lacation— County: Shasta Description of Project: The Citv of Reddin will conduct a wastewater and storm drain improvement project in downtown Reddin The project will replace approximatelv 1 600 linear feet of sanitary sewer main replace or rehabilitate the manholes, replace active private sewer laterals and connect roof drains and sump pumps to the storm drain svstem. Some manholes and sewer laterals will be abandoned in place The sanitarv sewer lines will be replaced bv bipe burstin( trenchlessl and/ or apen cut. All open trench will either be restored to ori inal condition or covered with steel plates at the end of each day. Traffic control will be required and the public will be notified prior to the project.

Name of Public Agency Approving Project: City of Reddin Name of Person or Agency Carrying Out Project: Kristen Rea a n, praject En ineer Exempt Status; ( check one)
Ministerial [ Section 21080( b)( 1); 1526$]
Declared Emergency [ Section 21080( b)( 3); 15269( a)]
Emergency Project [ Section 21080( b)( 4); 15269( b)]
Categorical Exemptian. State type and section number: Sec. 15302( c . Replacement or Reconstruction Statutory Exemptions. State code number:

Reasons why praject is exempt: Class 2 exembtions include the replacement or reconstruction of existin facilities includin- utilities. All work will occur within paved streets and previously disturbed areas There are no known biolo ical resources such as wetlands threatened or endan ered species or their habitats or sensitive ve etation comununities that will be impacted bv this proiect. There are no known cultural historic or scenic resources and no active hazardous waste sites within the proiect limits. The project has no patential to have a significant effect on the environment.

Lead Agency Contact Person: Amber Kelley Telephane: 530. 225. 4046 If Filed by Applicant:

1. Attach certified document of exemption finding.

2. Has a notice ofexemption been filed by the public agency appraving the project? Yes No Signature:_ _.,,..-' _. Date: -'/ -/
Title: Environmental Compliance Mana_ger
Signed by Lead Agency Date received for filing at OPR:

Signed by Applicant
Packet Pg. 312 Attachment: Previous Staff Report (4.11(a)---Project Acceptance, BS No. 5228 Job No. 2660, California Alley Utility Improvement Project)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve the following related to the purchase of one 2024 Caterpillar (CAT) D6 Dozer for the City of Redding Solid Waste Utility:
(1) Authorize the purchase using Sourcewell contract pricing, with a net delivered cost of $736,778.11, to replace a 2012, CAT D6T Dozer currently used at the Richard W. Curry West Central Landfill; and
(2) Authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000.

Fiscal Impact
Funding for the acquisition of this unit was approved by the Solid Waste Disposal Committee and adopted in the Fiscal Year 2023-25 Biennial Budget; therefore, there is no new fiscal impact to the Solid Waste Utility.

Alternative Action
The City Council may choose not to authorize the purchase using the Sourcewell contract and direct staff to use the competitive bid process.

Background/Analysis
The City of Redding (City) performs daily operations at the Richard W. Curry West Central Landfill. Dozers are primary pieces of equipment essential to performing the daily operational tasks. The City has two D6 dozers at the landfill that are used to push municipal solid waste, and construction and demolition materials from the working face to the fill area. They are also used for dirt work covering over the trash. These D6s are low ground pressure models which help during wet seasons to not tear up slopes, ramps, and working face areas. This new CAT D6 unit will replace a 2012 CAT D6T that currently has 12,064 hours and needs significant repairs resulting in overhauling.

MEETING DATE: February 6, 2024
ITEM NO. 4.11(b
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(b)--Authorize the Purchase of One Caterpillar D6 Dozer Using Sourcewell Contract Pricing
Michael Webb, Public Works
Director
Packet Pg. 313
Report to Redding City Council January 30, 2024
Re: 4.11(b)--Authorize the Purchase One Caterpillar D6 Dozer Using Sourcewell Contract Pricing Page 2
Staff researched the option of overhauling the old unit and the quote was $515,404 with an estimated repair time of 12 weeks and does not include the estimated cost of $36,000 for a rental unit during that time frame. Based on the cost of overhauling versus Sourcewell pricing of a new unit with warranty, staff recommends purchasing a new unit. Also, due to the harsh environment at the landfill, there are restrictions on the use of a rental unit that would have a significant negative impact to operations.

This unit is available under a Sourcewell competitively bid contract. Sourcewell develops national competitive solicitations that meet or exceed local standards, and offers its members the benefits derived from cooperative purchasing. Using the Sourcewell cooperative contract to purchase equipment saves significant staff time needed to prepare bid specifications and solicit individual quotations from vendors. The City also receives a significant price discount due to the economies of scale realized through the volume of purchases on a multi-agency cooperative contract.

Environmental Review
This is not a project as defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Agreement
Packet Pg. 314
Packet Pg. 315 Attachment: ^Agreement (4.11(b)--Authorize the Purchase One Caterpillar D6 Dozer Using Sourcewell Contract Pricing) Packet Pg. 316 Attachment: ^Agreement (4.11(b)--Authorize the Purchase One Caterpillar D6 Dozer Using Sourcewell Contract Pricing) Packet Pg. 317 Attachment: ^Agreement (4.11(b)--Authorize the Purchase One Caterpillar D6 Dozer Using Sourcewell Contract Pricing) Packet Pg. 318 Attachment: ^Agreement (4.11(b)--Authorize the Purchase One Caterpillar D6 Dozer Using Sourcewell Contract Pricing)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to the State of California Public Utilities Commission Section 130 Federal grant for the Eastside Road Railroad Crossing Improvements Project:
(1) Accept the Federal Section 130 grant funds; and
(2) Adopt Resolution approving the 28th Amendment to City Budget Resolution No. 2023- 060 to appropriate $80,000 in grant funding for the project.

Fiscal Impact
The Project costs are 100 percent funded by California Public Utilities Commission (CPUC) Section 130 Railway-Highway Crossing (Section 130) grant program. The only costs that are not eligible for reimbursement are those associated with right-of-way. No right-of-way costs are anticipated at this time. However, if during the project development process right-of-way is required, staff will determine appropriate funding sources and return to City Council (Council), if necessary.

Alternative Action
The Council may choose not to accept the Section 130 grant funds for the Eastside Road Railroad Crossing Improvements Project. The City of Redding (City) would not be able to fund any of the City’s portion of the hazard elimination and safety improvements at the Eastside Road Railroad crossing and would have to wait for future grant funding opportunities or identify other City funding sources.

MEETING DATE: February 6, 2024
ITEM NO. 4.11(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(c)--Accept Grant and Adopt Budget Resolution to appropriate funds for the Eastside Road Railroad Crossing Improvements Project.

Michael Webb, Public Works
Director
Packet Pg. 319
Report to Redding City Council January 31, 2024
Re: 4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements Page 2
Background/Analysis
City staff is partnering with the Union Pacific Railroad (UPRR) on a Section 130 Program grant for funding of the Eastside Road Railroad Crossing Improvements Project, with UPRR as the primary applicant. The Federal Section 130 Program provides project funding for hazard elimination and safety improvement projects for railroad at-grade crossings and is administered by the California Department of Transportation (Caltrans).

The City and representatives from Caltrans, UPRR, and the CPUC met to field-review the Eastside Road at-grade highway rail crossing. The safety issues and concerns identified by the group included motorists failing to yield to trains; skew train track crossing with substandard sight distance for trains traveling southwest-bound; general lack of effectiveness of the passive train track crossing warning devices; and a lack of street lighting.

The City improvements would occur on Eastside Road and include modifications to street signage/striping, and installation of street lighting near the crossing. The signage/striping improvements have been completed with the City’s Replace AC Surfacing 2022 project. These funds will allow installation of street lighting as well as staff time to coordinate the UPRR improvements. The UPRR improvements include upgrading from passive to active warning signals and crossarms, along with replacement of concrete panels to accommodate pedestrians and bicyclists, and associated improvements.

On August 16, 2016 Council authorized the City Manager, or the Director of Public Works to execute Master Agreement No. 02-5068F15 and any revisions or Program Supplements for Federal Aid Projects. Therefore, Council has previously authorized designated staff to execute the Program Supplement for this project.

Environmental Review
Funding acceptance is not a project as defined by the California Environmental Quality Act (CEQA), and no action is required at this time. Staff will request that Council make a CEQA determination for the Eastside Road Railroad Crossing Improvements Project after technical environmental studies are conducted.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
^Resolution
^Location Map
^Program Supplement
Packet Pg. 320
RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 28 TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $80,000 IN FEDERAL GRANT FUNDING FOR THE EASTSIDE ROAD RAILROAD CROSSING PROJECT FOR FISCAL YEAR 2023-2024

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
151 1671 Transportation Grant Projects $80,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
151-1671-3608001-00000
Federal Grant Capital -
Public Works $ 80,000
Increase Expenditures
151-1671-7700004-00000 Streets $ 80,000
Total $ 80,000 $ 80,000
THAT the purpose is to appropriate $80,000 in Federal grant funding for the Eastside Road Railroad Crossing project for the fiscal year 2023-2024.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6
th day of February, 2024, and was duly adopted at said
meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 321 Attachment: ^Resolution (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) WESTSIDE RDHWY 273

BRANSTETTER LN

EASTSIDE RD

MOORE RD

UNION PACIFIC RAILROAD

CITY OF REDDING

LOCATION MAP

EXHIBIT A

EASTSIDE RD - RAILROAD

CROSSING PUBLIC WORKS

DEPARTMENT

PROJECT

LOCATION
Packet Pg. 322 Attachment: ^Location Map (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) STATE OF CALIFORNIA Eastside Road, Redding

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 1 of 11
December 8, 2023
The City of Redding (hereinafter referred to as Local Agency) hereby agrees to do the work set forth herein for the State of California, Department of Transportation (hereinafter referred to as Caltrans) in accordance with the terms set established for Federal-Aid Funding under Local Agency Master Agreement FEDFUNDS15 #02-5068F15 and in accordance with the covenants set forth in this Program Supplement, including but not limited to, California Streets and Highways Code section 114(b) and California Government Code 14038 and the specific regulations and the provisions of this form including Exhibits A, B and C.

This Program Supplement shall be effective the date defined herein and when executed by all parties and is subject to all the terms and conditions thereof and authorizes reimbursement of eligible costs incurred during the effective dates of this agreement.

The work is located in the City of Redding, Shasta County at the grade crossing of Eastside Road and the Union Pacific Railroad (UPRR) tracks, identified as; California Public Utilities Commission (CPUC) ID # 001C255.00-C / SHA-1024. All work to be completed by Local Agency under the terms of this Contract is described in Exhibit A (hereinafter referred to as Project).

Under this agreement, funding is authorized for work in phases, beginning with the Preliminary Engineering (PE) phase. Additional funding to complete this Program Supplement will only be provided through the execution of amendments for additional work and with authorization for subsequent phase(s); Right of Way/Utility Relocation (RW), Construction (CON)/Construction Engineering (CE).

AMOUNT OF PROGRAM SUPPLEMENT
(Preliminary Engineering)
$80,000.00
It is expressly agreed that all persons engaged on this work are employees of the Local Agency and/or contractors hired by the Local Agency pursuant to its own policies and procedures and that none are employees of Caltrans.

Further, Caltrans hereby agrees to the terms as above set forth, and hereby agrees to pay the actual allowable costs incurred up to the limit set forth herein; provided, that by mutual consent of the Local Agency and Caltrans, this Program Supplement may be modified at any time.
[Signatures are on the next page.]
Item Chapter Budget Act Caltrans Project ID Unit Amount State Fiscal Year
2660-102-0890 12 2023 0223000173 3328 $80,000.00 2023/2024 The funds listed above are available for the period and purpose of the expenditures stated herein.

Railway-Highway Crossings Program
Section 130 Program Supplement
Eastside Road, Redding
PROJECT NUMBER (FED ID); STPLR-130L(302)
CALTRANS ACCOUNTING ID: 0223000173
PROGRAM SUPPLEMENT: 50LP302
LOCODE: 5068
(The numbers above shall be included with all invoices submitted to Caltrans) Caltrans Division of Local Assistance
Office of Federal Programs – Section 130
P.O. Box 942874, MS 1
Sacramento, CA 94274-0001
LOCAL
AGENCY:

ADDRESS:

PHONE:

City of Redding
777 Cypress Ave
Redding, CA 96001
530.225.4170
Effective Date of Program Supplement: October 26, 2023
Expiration Date of Program Supplement December 31, 2026 Packet Pg. 323 Attachment: ^Program Supplement (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) STATE OF CALIFORNIA Eastside Road, Redding

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 2 of 11
December 8, 2023
STPLR-130L(302)
CALTRANS ACCOUNTING ID: 0223000173
PROGRAM SUPPLEMENT: 50LP302
LOCODE: 5068
IN WITNESS WHEREOF, the parties have duly executed this Program Supplement as of the dates shown below with the effective date being the later hereunder.

CALIFORNIA DEPARTMENT OF TRANSPORTATION CITY OF REDDING Signature Signature
Name Bruce Roberts Name
Title Caltrans Section 130 Program Manager Title
Date Date
Packet Pg. 324 Attachment: ^Program Supplement (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) STATE OF CALIFORNIA Eastside Road, Redding

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 3 of 11
December 8, 2023

1. It is mutually understood between the parties that this Program Supplement may have been written before ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that might occur if the Program Supplement were executed after appropriations are actually made.

2. This Program Supplement is valid and enforceable only if sufficient funds are made available to Caltrans by the United States Government or the California State Legislature for the purpose of this program. In addition, this Program Supplement is subject to any additional restrictions, limitations, conditions or any statute enacted by the Congress or the State Legislature that may affect the provisions, terms or funding of this Program Supplement in any manner. It is mutually agreed that if the Congress or the State Legislature does not appropriate sufficient funds for the program, this Program Supplement shall be amended to reflect any reduction of funds.

3. This Program Supplement is for the elimination of hazards at railway-highway crossings with funds provided to Caltrans through the Federal Highway Administration (FHWA) for the Railway-Highway Crossings (Section 130) Program (23 U.S. Code § 130) and in accordance with 23 USC 130(f), Section 130 projects are funded at a 100% federal share. Said elimination of hazards are a cooperative effort between Local Agency, Railroads, Caltrans, and the CPUC. The CPUC has evaluated the railroad highway intersection and determined what improvements are most likely necessary, Caltrans provides oversight and stewardship for the federal funds provided to the Local Agency and the Railroad to design and construct the Project.

4. The Local Agency agrees to participate in the concurrent efforts being undertaken by the Railroad under separate contact with Caltrans. The Project’s safety improvements are to be completed in an expeditious manner without undue delay. Frequent coordination must be extended to the Railroad and the State Agencies associated with the Program Supplement (CPUC & Caltrans). The Project is for improved public safety, as such, the Local Agency is to Prosecute the Project Diligently through Completion. Caltrans under its USDOT/FHWA Stewardship Agreement, as a conduit for disbursement of Federal Surface Transportation Program funds for hazard elimination at railroad intersections on city streets, county roads and State Highways is reliant on the Local Agency to implement these safety improvements. Caltrans and Local Agency agree that the Project work as provided herein, is pursuant to federal rules and regulations and shall adhere to the guidance for local federal-aid projects as defined in the Caltrans Local Assistance Procedures Manual (LAPM). Additionally, Local Agency agrees to ensure that all construction work is performed in accordance with the provisions of Form FHWA-1273.

5. The basis of the design for the work to be performed by the Local Agency is identified in Exhibit A and made a part hereof (hereinafter referred to as Scope of Work). The Scope of work is based on; an analysis of existing conditions, accident history, and scoping reviews, to define the initial mutually agreed upon recommendations of improvements best suited for railroad-highways grade crossing hazards eliminations for the specific location and is subject to refinements or revisions; based on field diagnosis meeting(s), the progression of design, traffic engineering, signal pre-emption, or changed conditions, and only if approved by Caltrans and CPUC.

6. The reimbursement of federal funds is limited to the amount shown on the E-76. Only work performed after the date of federal authorization is eligible for federal reimbursement and all eligible reimbursements must be incurred prior to the FHWA Project End Date (PED). The E-76 for the authorized work under this supplement is attached hereto as Exhibit C, E-76 and made a part hereof.

Packet Pg. 325 Attachment: ^Program Supplement (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) STATE OF CALIFORNIA Eastside Road, Redding

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 4 of 11
December 8, 2023

7. Each phase of work; Preliminary Engineering (PE), Right of Way (R/W), Utility Relocation (R/W), and Construction (CON), will require additional federal funds with authorization through the issuance of an updated E-76 and an amendment to this Program Supplement. Any unexpended prior obligations from the completed phase(s), will be carried forward and used in conjunction with the additional federal funds for the next phase of work. All subsequent phases of work (R/W, CON) and any requests for additional funds, must be initiated by the Local Agency, in compliance with the Caltrans Local Assistance Procedures Manual (LAPM), aligned with the Project schedule and will be approved only if the state has sufficient Obligation Authority (OA) and available federal funds to undertake this action.

8. If federal funds are not available for a requested Construction (CON) obligation, the local agency may request in writing authorization to proceed with the project under the Local Assistance advance construction procedures. Under local advance construction procedures, the local agency will use its own funds to perform work eligible for future federal reimbursement. The local agency must have sufficient local funds to pay for all project costs until such time as federal funds become available.

9. Federal funds that have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date, per Government Code Section 16304, all project funds not liquidated prior to the end of the last day of the state fiscal reversion year, will revert unless an executed Cooperative Work Agreement extending these dates is requested by the Local Agency, supported by Caltrans and approved by the California Department of Finance.

10. Local Agency will not invoice for any work on the Project, nor will Local Agency purchase any materials, until authorized through the execution of this Program Supplement. Authorization shall not be issued by Caltrans until sufficient State or Federal funds have been obligated for the projects. State liability pursuant to this Program Supplement is limited to the amount set forth in this Program Supplement

11. The Local Agency shall comply with Build America Buy America Act (BABA), enacted as part of Infrastructure Investment and Jobs Act (IIJA, § 70912(2)), which requires the recipient of all federal-aid funds to ensure all iron, steel, manufactured products, and construction materials used on projects are produced in the United States. The Buy America provisions set forth in 23 CFR 635.410, for steel, iron and manufactured goods produced in the United States, apply to the Project and are subject to the conditions therein set forth.

12. Any person, company or corporation who performs construction work authorized under terms of this Program Supplement must have a valid and current California contractor’s license. All authorized work performed by employees of Local Agency and any CPUC regulated public utility, City, County or Public Service District is not subject to the above contractor’s license requirement.

13. Local Agency must coordinate Project work with the Railroad that owns and operates the tracks where the Project is located, and Local Agency is wholly responsibly to execute and maintain all agreements required by the Railroad for the Local Agency’s access and encroachment over the crossing.

14. Local Agency will secure all legally required and necessary permits and approvals before commencing Project construction.

Packet Pg. 326 Attachment: ^Program Supplement (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) STATE OF CALIFORNIA Eastside Road, Redding

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 5 of 11
December 8, 2023

15. Where Project work is in conjunction with work done by Railroad, Railroad will construct railroad track and signal work to its own standard specifications, Local Agency will not perform any work on the Railroad tracks or within railroad right of way without securing permission from the railroad. Project work done within twenty-five feet of the centerline of the Railroad track may require a Railroad employee to protect the workers of Local Agency or its contractors. This provision is pursuant to federal law regulation and must be clearly agreed to in writing between Local Agency and Railroad before commencement of Project work at the railroad-highway intersection. A copy of this agreement between Railroad and Local Agency shall be provided to Caltrans by Local Agency as soon as it is executed.

16. Any warning devices, medians, signs, pavement markings, structures, or other improvements, which may be installed in conjunction with Project must be agreed upon between Railroad, the Local Agency, Caltrans and the CPUC. The Railroad will be the lead applicant and coordinate with the Local Agency for the approval of a CPUC General Order 88-B authorization of rail crossing modifications

17. Guidance, regulatory, warning, and temporary traffic control signs, curb and pavement, or other markings and traffic signals installed or placed on any project constructed with federal funds shall conform to the Manual of Uniform Traffic Control Devices (MUTCD) and its California Supplement (CAMUTCD). Deviations from the Mandatory Standards for signs, markings, and traffic signals as defined and shown in the MUTCD and CAMUTCD are not permitted.

18. Caltrans will reimburse the Local Agency on the basis of actual cost, not to exceed the Project costs set forth herein. Any cost of the work determined by Caltrans to be not reimbursable, shall be borne and paid for solely and exclusively by Local Agency.

19. Local Agency invoice procedures shall conform to the California Prompt Payment Act (Gov. Code § 927 et seq.,) and submittals comply with LAPM procedures. Correspondence and/or invoices are by either/or:

By Email:

Documents can be sent to; [email protected] If by U.S. Mail:

Caltrans, Division of Local Assistance, Office of Federal Programs, MS-1 Section 130, P.O. Box 942873, Sacramento, CA 94273-0001
If by Courier:

Caltrans, Division of Local Assistance, Office of Federal Programs, MS-1 Section 130, 1120 N Street, Room 2400, Sacramento, California 95814.

20. Not more frequently than once a month, but at least quarterly, Local Agency will prepare and submit to Caltrans invoices for actual allowable costs incurred. Caltrans will review the invoice for compliance with this Program Supplement. Payment will be made by Caltrans to Local Agency within forty-five (45) days of the date of receipt of an invoice by Caltrans, unless disputed. Invoices which are determined not in compliance, or include unallowable costs, will be returned to Local Agency for correction of deficiencies, after which Local Agency will resubmit the invoice to Caltrans as prescribed above.

21. The Local Agency, upon completion of the work required of the Project, will provide to Caltrans a written declaration/notification that the Project has been final billed and ready to be closed. This declaration shall be based upon actual allowable Project cost, Project Scope and Project cost limits set forth herein.

Upon receipt of this declaration, Caltrans will pay all outstanding allowable invoiced Project costs. If upon Packet Pg. 327 Attachment: ^Program Supplement (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) STATE OF CALIFORNIA Eastside Road, Redding

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 6 of 11
December 8, 2023
final accounting, it is determined that Caltrans previously paid more than its share of said project, Local Agency shall refund the difference between Caltrans’ share and the amount paid by Caltrans. All records of the Local Agency, its contractors and subcontractors are subject to audit by representatives of the State of California and Federal Highway Administration. Such records will be retained and made immediately available for inspection by Caltrans’ Auditors for a period of three years from Caltrans’ date of final payment of aforementioned final invoice. Further, Local Agency agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Program Supplement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

22. Local Agency agrees to pay prevailing wages for the work performed, pursuant to the California Labor Code §1720, or any other applicable law.

23. All work to be done hereunder by Local Agency shall be done only by its employees on a force account basis, or by contractors, the cost thereof to be paid to Local Agency by Caltrans in the manner hereinafter set forth.

24. The Local Agency agrees that the 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall be used to determine the allowable individual items of indirect cost. Local Agency agrees to comply with the applicable Federal procedures in accordance with Office of Management and Budget Circular 2 CFR §200.

25. All applicable portions of 23CFR §140, Subpart I and 23 CFR §646, Subparts A and B are incorporated into this Agreement by reference. are by reference incorporated herein and made a part hereof.

26. Caltrans agrees to reimburse Local Agency for qualified insurance expenses as authorized by 23 CFR §646 et seq., and as set forth in the cost estimates or approved through amendment.

27. The Local Agency has 180 days after the expiration date of this Program Supplement to submit the final invoice to Caltrans for verification and payment. No compensation or reimbursement is payable for any cost or expense that is submitted on an invoice following 180 days after the expiration date of the Program Supplement.

28. In accordance with the California Public Utilities Commission General Orders, and in cooperation with the Railroad, the Local Agency shall maintain its Project improvements and shall either execute or update a Construction and Maintenance (C&M) Agreement with the Railroad, prior to commencing construction activities.

29. Subject to the availability of labor and material and securing the required and necessary permits and approvals of phase authorizations, it is the intent of the parties hereto that all construction work under this Program Supplement shall be completed within the effective date of this Program Supplement, unless a time extension is requested by Local Agency and approved in writing by Caltrans. The expiration date of this Program Supplement is shown on the face sheet. Costs incurred after the expiration date of Program Supplement are unallowable and shall not be billed by the Local Agency to Caltrans.

30. AMENDMENT: No amendment or variation of the terms of this Program Supplement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in this Program Supplement is binding on any of the parties.

Packet Pg. 328 Attachment: ^Program Supplement (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) STATE OF CALIFORNIA Eastside Road, Redding

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 7 of 11
December 8, 2023

31. ASSIGNMENT: This Program Supplement is not assignable, in whole or in part, without the consent of Caltrans in the form of a formal written amendment.

32. AUDIT: Local Agency agrees that Caltrans or its designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Program Supplement at all reasonable times during the entire period of this Program Supplement and Local Agency agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Local Agency agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records.

33. INDEMNIFICATION: Local Agency agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Program Supplement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be killed, injured or damaged except to the extent that such death injury or damage results from the sole or active negligence of Caltrans.

34. DISPUTES: Local Agency shall continue to perform under this Program Supplement during any dispute.

35. TERMINATION: State reserves the right to terminate this contract without cause upon 30 days written notice to the Local Agency. In the event of a termination; failure to receive funding, failure to acquire the required and necessary permits or approvals, loss of funding or inadequate funding for completion of the entire Project, or absence of a concurrent but separate Caltrans contract with the Railroad (hereinafter referred to as Terminating Event), State shall pay all actual Project costs incurred by Local Agency on the Project prior to receiving notice of any of the Terminating Event, and for actual Project costs that cannot be reasonably avoided following termination.

36. INDEPENDENT CONTRACTOR: Local Agency, and the agents and employees of Local Agency, in the performance of this Program Supplement, shall act in an independent capacity and not as officers or employees or agents of Caltrans or State.

37. NON-DISCRIMINATION CLAUSE: During the performance of this Program Supplement, Local Agency and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (cancer), age (over 40), marital status, and denial of family care leave. Contractor and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Program Supplement by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

Packet Pg. 329 Attachment: ^Program Supplement (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) STATE OF CALIFORNIA Eastside Road, Redding

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 8 of 11
December 8, 2023
Local Agency shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Program Supplement.

38. GOVERNING LAW: This Program Supplement is governed by and shall be interpreted in accordance with the laws of the State of California.

39. FORUM SELECTION CLAUSE: Sacramento County shall be used as the primary venue for any action arising from this Program Supplement, or an alternative location of competent jurisdiction within the State of California may be used, only if mutually agreed upon in writing.

40. ORDER OF PRECEDENCE; The Federal-Aid Master Agreement, this Program Supplement, Exhibit A, Scope of Work; Exhibit B, E-76; are incorporated by reference and constitute the entire agreement between Caltrans and Local Agency. The documents listed in this paragraph shall be hereinafter referred to as the “Contract”. In the event of a conflict between the contract documents, the controlling document shall be the Federal-Aid Master Agreement, this Program Supplement, then Exhibit A, Exhibit B. In the event and to the extent any provisions contained in multiple documents address the same or substantially the same subject matter but do not actually conflict, the more recent provisions shall be deemed to have superseded provisions over any conflicting provisions defined in the body of the Program Supplement or its exhibits.

41. ANTITRUST CLAIMS: The Local Agency by signing this Program Supplement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Local Agency shall comply with the requirements of the Government Code Sections set out below:
a. The Government Code Chapter on Antitrust claims contains the following definitions:

1. "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.

2. "Public purchasing body" means the State or the subdivision or agency making a public purchase.

Government Code Section 4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552. c. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553. d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, Packet Pg. 330 Attachment: ^Program Supplement (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) STATE OF CALIFORNIA Eastside Road, Redding

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 9 of 11
December 8, 2023
or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.

42. CHILD SUPPORT COMPLIANCE ACT: “For any Contract in excess of $100,000, the Local Agency acknowledges in accordance with Public Contract Code 7110, that:
a. The Local Agency recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
b. The Local Agency, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.”

43. UNENFORCEABLE PROVISION: In the event that any provision of this Program Supplement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Program Supplement have force and effect and shall not be affected thereby.

44. PRIORITY HIRING CONSIDERATIONS: If this Program Supplement includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Public Contract Code Section 10353.

Expiration of this Program Supplement does not release any party hereto from any ongoing performance requirements agreed to herein.

Packet Pg. 331 Attachment: ^Program Supplement (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) STATE OF CALIFORNIA Eastside Road, Redding

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 10 of 11
December 8, 2023
Exhibit A – Scope of Work
Eastside Road
Fed Xing ID: 750505B
CPUC ID: 001C-255.00-C / SHA-1024
Scope of Work.

Design efforts will be led by a design team under contract by Union Pacific Railroad (UPRR), their work will consist of the development of design plans, conducting onsite and virtual meetings as needed, and leading the submitting and approval of the CPUC General Order 88-B request.

The diagnostic team is comprised of all parties involved in this project: City, UPRR, CPUC and Caltrans. If additional scope items are identified during design, or need to be modified, those items will be done upon collaboration and agreement of all diagnostic team members.

City Scope of Work
• Diagnostic Team Membership
• Review of crossing designs, support and guidance for any needed permits or agreements. • Install of new street lighting near the crossing.
• Update or execution of a UPRR Construction and Maintenance Agreement, if needed.

UPRR Scope of Work
• Install new concrete panel surfacing approximately 170-feet in length. • Install two CPUC Standard 9 (automatic gate and flashing light signal assembly) warning devices, with additional sidelights directed towards the Moore Road driveway. • Install new signal house and circuitry.
• Civil design of crossing.
• Railroad circuit design.
• Lead for CPUC General Order 88-B request submittal.

Packet Pg. 332 Attachment: ^Program Supplement (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements) STATE OF CALIFORNIA Eastside Road, Redding

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 11 of 11
December 8, 2023
Exhibit B – E-76 (PE)
Eastside Road
Fed Xing ID: 750505B
CPUC ID: 001C-255.00-C / SHA-1024
Packet Pg. 333 Attachment: ^Program Supplement (4.11(c)--Accept Grant and Adopt Resolution for Eastside Rd. Railroad Crossing Improvements)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions to approve increases to the project budget in the amount of $1,250,000 for the completion of Bid Schedule No. 5180, Eastside Road over Olney Creek Bridge Project as outlined below for additional project costs:
(1) Increase of $700,000 to the construction management budget, bringing the construction management total to $947,000;
(2) Increase of $550,000 to the construction contingency budget, bringing the construction contingency total to $1,240,000; and
(3) Adopt Resolution approving and adopting the 29th Amendment to City Budget Resolution No. 2023-060 appropriating $0 for the project.

Fiscal Impact
The majority (88.53%) of the project is anticipated to be funded through the Federal Highway Bridge Program (HBP) and the balance (11.47%) is funded with Citywide Transportation Impact Fee Program (TIF) funds. Staff will be working with California Department of Transportation (Caltrans) to obtain additional HBP funding for the project. Staff anticipates the HBP to fully fund its share of the project total costs based upon previous experience with other bridge HBP funded projects. Staff anticipates additional HBP funds within nine months and does not expect it to delay or impact any currently identified TIF projects. Any additional HBP funds will be presented and budgeted in a separate resolution. Until those additional funds become available, the TIF will cover the additional costs. TIF funds are being re-budgeted from the Victor-Rancho-Churn Creek project as staff is anticipating grant funding to complete construction. The total project cost, including the proposed increase and change orders paid through December 2023, is expected to be just under $5,756,000.

MEETING DATE: February 6, 2024
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Approve Increase to Project Budget and Adopt Budget Resolution for the Eastside Road Over Olney Creek Bridge Project
Michael Webb, Public Works
Director
Packet Pg. 334
Report to Redding City Council January 31, 2024
Re: 4.11(d)--Approve Increase to Project Budget & Adopt Reso for Eastside Rd over Olney Creek Bridge Page 2
Alternative Action
The City Council (Council) may choose to reject the request and provide alternative direction to staff. Should Council choose to reject this request, the project would need to be terminated, repackaged and redesigned to show the current changes in the field, new environmental permits would need to be processed and acquired, a new request for funding through the Department of Transportation (DOT) would need to be processed and acquired which could potentially place this project back in construction in about three years or more with significant cost increases to design and the potential for the DOT to deny the reimbursement request for funds.

Background/Analysis
The Eastside Road over Olney Creek Bridge Project (Project) includes replacement of the Eastside Road bridge over Olney Creek and the rehabilitation of the approach roadway. The work will include removal of the existing bridge in stages, construction of a new bridge over two summer seasons, construction of retaining walls, sidewalk, curb and gutter, utility relocation, roadway construction, and other miscellaneous items of work.

On May 17, 2022, the Council awarded the construction contract for the Project to Abacus Construction, Inc. The notice to proceed was issued June 23, 2022, but due to material lead times (40-50 weeks) the project was suspended and construction did not begin until May 22, 2023. On June 5, 2023 Abacus was working to install a temporary diversion in the Olney Creek channel when potentially contaminated soil was encountered on Union Pacific Railroad (UPRR) property. Work was halted while sampling and testing was done to determine the nature of contaminants and to prepare a removal plan of the contaminated soil. No work was done onsite from June 6, 2023 through July 18, 2023. During this time, a City consultant prepared the soil removal plan and it was approved by the various permitting agencies.

Work to remove the contaminated soil began on July 19, 2023, and on July 26, 2023, a utility line belonging to UPRR was damaged while installing shoring used to remove the soil. UPRR required the City to update the access agreement to UPRR’s property, submit the contaminated soil removal plan for their approval, make notifications to various UPRR entities, coordinate UPRR preconstruction meetings and rail flaggers before granting access onto railroad property to perform the contaminated soil removal. No work was done on site from July 28, 2023 through November 26, 2023, to complete UPRR’s required process. On November 27, 2023, the contaminated soil removal work began, and the work was completed, including re-opening Eastside Road to two lanes, on December 8, 2023.

During the 2023 construction season, this project was delayed for about five and one-half months in total. Abacus was paid on a time and materials basis for traffic control equipment, pumping equipment, and daily pump maintenance. During construction, a transfer of construction management funds in the amount of $320,000 into the construction contingency was necessary to fully fund the change orders resulting from the delays and extra work described above.

Packet Pg. 335
Report to Redding City Council January 31, 2024
Re: 4.11(d)--Approve Increase to Project Budget & Adopt Reso for Eastside Rd over Olney Creek Bridge Page 3
The additional work will cause the project budget to exceed the awarded amounts. An additional $1,250,000 is requested to cover increases to the construction contingency ($550,000) and construction management ($700,000) project components.

Environmental Review
This activity is not a project as defined by the California Environmental Quality Act (CEQA).

On February 6, 2018, the Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring Program and approved the Project, thereby satisfying the requirements of the CEQA Guidelines Section 15074. No further action is required.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Resolution
^Location Map
Previous Staff Report 5-17-22

COST SUMMARY
Item Awarded
Amount
Adjusted
ed Amount
Balance Projected
Amount
This Increase
Contract Administration,
Inspection, Testing
$567,000 $(320,000) $247,000 $947,000 $700,000
Construction Contingency $370,000 $320,000 $690,000 $1,240,000 $550,000 Totals $937,000 $0 $937,000 $2,187,000 $1,250,000
Packet Pg. 336
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 29 TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $0 IN FUNDING FOR THE EASTSIDE ROAD OVER OLNEY CREEK BRIDGE PROJECT FOR FISCAL YEAR 2023-2024

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
151 1691 Construction Tax Capital
Projects
$0
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Expenditures
151-1691-7700004-00000 Streets $ (1,250,000)
151-1691-7700010-00000 Bridges $ 1,250,000
Total $ - $ -
THAT the purpose is to appropriate $0 in funding for the Eastside Road over Olney Creek bridge project for the fiscal year 2023-2024.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6th day of February, 2024, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 337 Attachment: ^Resolution (4.11(d)--Approve Increase to Project Budget & Adopt Reso for Eastside Rd over Olney Creek Bridge)

CITY OF REDDING

LOCATION MAP

EXHIBIT A

EASTSIDE RD AT OLNEY CREEK BRIDGE

REPLACEMENT PROJECT PUBLIC WORKS

DEPARTMENT

LOCATION

PROJECT
Packet Pg. 338 Attachment: ^Location Map (4.11(d)--Approve Increase to Project Budget & Adopt Reso for Eastside Rd over Olney Creek Bridge)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5180 (Job No. 2477), Eastside Road over Olney Creek Bridge Project (Project):
(1) Reject the apparent low bid by Stewart Engineering Inc. (SEI) as nonresponsive and award the project to the second low bidder Abacus Construction, Inc., in the amount of $3,703,683.84;
(2) Approve an additional $567,000 to cover the cost of contract administration and inspection fees and $645,000 for project development costs; (3) Approve $370,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases, in either the construction management or construction contingency amounts, up to a total of $15,000; and (5) Adopt Resolution approving and adopting the 42nd Amendment to City Budget Resolution No. 2021-078 appropriating $2,056,690 in federal grant funds and $1,380,390 in Transportation Impact Fee funds for the Project.

Fiscal Impact
The Eastside Road over Olney Creek Bridge Project (Project) is being funded by two sources which consist of the Federal Highway Bridge Program (HBP) and the City of Redding (City) Citywide Transportation Impact Fee Program (TIF). The HBP will fund 88.53 percent of the project while the remaining 11.47 percent will be through TIF. Since the bids were higher than the engineer’s estimated cost, staff will be working with California Department of Transportation (Caltrans) to obtain additional HBP funding for the project. Staff anticipates the HBP to fully fund its share of the project total costs based upon previous experience with other bridge HBP funded projects. Until those additional funds become available, the TIF will cover the costs above the estimate. Any additional HBP funds will be presented and budgeted in a separate resolution. The HBP funds being appropriated at this time are currently authorized funds that were not previously budgeted.

MEETING DATE: May 17, 2022
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Award Bid Schedule No. 5180 (Job No. 2477), Eastside Road over Olney Creek Bridge Project and Adopt Budget Resolution
Ryan Bailey, Assistant
Director of Public Works
Packet Pg. 339 Attachment: Previous Staff Report 5-17-22 (4.11(d)--Approve Increase to Project Budget & Adopt Reso for Eastside Rd over Olney Creek Report to Redding City Council May 10, 2022
Re: 4.11(a)--Award BS No. 5180, Eastside Road over Olney Creek Bridge Page 2 Cost Summary
Item Estimated
Project Development Costs $ 645,000
Construction Contract + Contingency $ 4,073,683.84
Contract Administration, Inspection, Testing $ 567,000
Additional City Manager Authority $ 15,000
Total Project Costs $ 5,300,683.84
Project Budget $ 5,300,700
Project cost components are estimated, and some shifting of the funds may be necessary to balance the project within the approved budget.

Alternative Action
Without this project, the bridge will not be replaced, and unsafe conditions for pedestrians and motorists will remain. In addition, the City would be at risk of losing federal funds and may have to reimburse project development federal funds spent to date. The City Council has the following alternative actions:
• Choose not to award the bid for the Eastside Road over Olney Creek Bridge Project to the second low bidder Abacus Construction Inc (Abacus), determine that SEI, the low bidder, did make adequate Good Faith Efforts (GFE), and award the project to SEI. This may jeopardize current or future federal funding if the City is audited and the audit determines that SEI did not perform an adequate GFE.
• Choose not to award the bid for the Eastside Road over Olney Creek Bridge Project and re-advertise the project. This action would delay the project; thereby missing the 2022 construction season and potentially requiring staff to update current environmental permits which would further delay the project. Re-advertising the project would, most likely, increase the number of bids received, and there are no guarantees the low bidder will meet the project’s Disadvantaged Business Enterprise (DBE) goal or that it would perform an adequate Good Faith Effort (GFE).
• Provide staff with other direction.

Background/Analysis
Attached is a tabulation of bids opened on January 25, 2022. The low bid in the amount of $3,539,305 was received from SEI of Redding, California. Because the HBP grant funds are from a federal source, the City was required to establish a Disadvantaged Business Enterprise (DBE) participation goal specifically for the project, and a goal of 19 percent was established for this project. SEI did not achieve the goal, therefore, per federal regulations, the contractor must perform a Good Faith Effort (GFE) to be awarded the project. Staff’s evaluation of a bidder’s GFE is based on Section 9 of the Caltrans Local Assistance Procedures Manual (LAPM) as well as Appendix A of Title 49 CFR Part 26 of the Code of Federal Regulations (CFR). Staff performed the following process in GFE evaluation for SEI. • Staff received SEI GFE documentation per the specified five days after bid opening. • Staff received a bid protest letter (January 31, 2022) from the 2 nd low bidder, Abacus,
which did not provide any reasonable argument as to why the City should reject SEI’s bid. It simply stated that because SEI did not meet the goal regardless of an adequate Packet Pg. 340 Attachment: Previous Staff Report 5-17-22 (4.11(d)--Approve Increase to Project Budget & Adopt Reso for Eastside Rd over Olney Creek Report to Redding City Council May 10, 2022
Re: 4.11(a)--Award BS No. 5180, Eastside Road over Olney Creek Bridge Page 3 GFE, SEI’s bid should be rejected and the project should be awarded to Abacus, which is not allowed per the CFR.
• Staff completed its GFE evaluation and determined that SEI did demonstrate an adequate GFE.
• Per LAPM Section 9.8 (Local Public Agency Responsibilities), because the project contract exceeds $2 million and the low bidder did not meet the DBE goal, the City must submit the low bidder’s GFE documentation to the Caltrans Division of Local Assistance (DLA). In addition, the City may not award the contract without receiving a memorandum from the DLA indicating that Caltrans has determined that the low bidder made a GFE. The City submitted SEI’s GFE to Caltrans District 2 DLA for review. • Staff received, via email from Caltrans District 2 DLA, a memorandum (March 2, 2022) stating that Caltrans did not concur with the City’s determination that SEI had demonstrated an adequate GFE and concluded that SEI did not demonstrate it performed a GFE. Caltrans DLA relies on Caltrans Office of Civil Rights (OCR) to perform the GFE evaluations.
• Staff received the Abacus DBE complaint on March 9, 2022. • Per LAPM Section 9.8, because Caltrans did not concur with the City, the City must take Caltrans feedback and re-evaluate the GFE. The City did re-evaluate SEI’s GFE and determined that SEI did not demonstrate an adequate GFE for the reasons noted in the reevaluation and a letter was sent to SEI dated March 21, 2022.

Therefore, in accordance with 49 CFR 26.53, the City must allow the bidder/offeror an opportunity for administrative reconsideration as outlined below:

1. As part of this reconsideration, the bidder/offeror must have the opportunity to provide written documentation or argument concerning the issue of whether it met the goal or made an adequate GFE to do so.

2. City decision on reconsideration must be made by an official who did not take part in the original determination that the bidder/offeror failed to meet the goal or make adequate GFE to do so.

3. The bidder/offeror must have the opportunity to meet in person with the City reconsideration official to discuss the issues of whether it met the goal or made an adequate GFE to do so.

4. City must send the bidder/offeror a written decision on reconsideration, explaining the basis for finding that the bidder did or did not meet the goal or make an adequate GFE to do so.

5. The result of the reconsideration process is not administratively appealable to the Department of Transportation.

The City’s March 21, 2022, letter to SEI was notification of the City’s determination and its right to reconsideration. SEI responded by email on March 21, 2022, requesting reconsideration and on March 28, 2022, provided the City with a written argument that it made an adequate GFE to meet the goal. The City acknowledged SEI’s request for reconsideration and began the reconsideration process as provided in the City’s letter to SEI, which was dated April 1, 2022.

The reconsideration hearing was held on April 14, 2022, and in attendance were SEI, two Reconsideration Officials (Officials), and staff. All parties agreed on the meeting format and presented positions regarding the SEI GFE to the Officials. After the reconsideration meeting, the Officials deliberated independently to make a final determination. The Officials’ final determination concluded that SEI did not perform an adequate GFE to meet the DBE participation goal for the reasons identified in the final GFE determination letter to SEI dated Packet Pg. 341 Attachment: Previous Staff Report 5-17-22 (4.11(d)--Approve Increase to Project Budget & Adopt Reso for Eastside Rd over Olney Creek Report to Redding City Council May 10, 2022
Re: 4.11(a)--Award BS No. 5180, Eastside Road over Olney Creek Bridge Page 4 April 22, 2022. All correspondence is attached for reference. Therefore, SEI’s bid is deemed nonresponsive to the bid solicitation. It should be noted that a nonresponsive bid is not unusual in the industry, and in no way provides a reflection of the contractor’s ability to perform the work, nor does it reflect the quality of work or affect the ability to bid on future public works projects.

The City proceeded to evaluate the second low bidder, Abacus, of Redding, California in the amount of $3,703,683.84. The City reviewed Abacus’s proposal and DBE commitment form.

Abacus achieved a 23.18 percent participation goal, thereby exceeding the project goal of 19 percent. Since Abacus met the project DBE goal, the CFR does not require the bidder to submit a GFE, although one was provided by Abacus. Staff recommends awarding the project to the second low bidder, Abacus Construction, Inc. The engineer’s estimate was $2,929,351.17. Total project development costs for this project are estimated to be $645,000. Project development costs include engineering, surveying, right-of-way, environmental, and consultant services.

This project includes the replacement of the Eastside Road bridge over Olney Creek and the rehabilitation of the approach roadway. The work will include removal of the existing bridge in stages, construction of a new bridge over two summer seasons, construction of retaining walls, sidewalk, curb and gutter, utility relocation, roadway construction, and other miscellaneous items of work.

On February 6, 2018, the Council adopted the Mitigated Negative Declaration (MND) and the Mitigation Monitoring Program (MMP) and approved the project, thereby satisfying the requirements of the California Environmental Quality Act Guidelines Section 15074 (CEQA).

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Resolution
^Location Map
^Bid Tab
^Mitigated Negative Declaration
01-31-2022 Abacus BS 5180 Protest of Apparent Low Bidder 02-15-2022 Stewart GFE Evaluation Final
03-02-2022 Caltrans GFE Memo
03-09-2022 Abacus DBE Complaint Form
03-21-2022 COR GFE Letter to SEI
03-21-2022 Stewart GFE Re-Evaluation final
03-28-2022 SEI Response Letter to GFE Evaluation
04-01-2022 COR Response to SEI GFE Evaluation Letter
04-01-2022 COR Reconsideration Meeting Letter
04-22-2022 COR SEI GFE Reconsideration Final Determination Letter Title 49 CFR 26.53
Title 49 CFR 26.53 Appendix A
Caltrans LAPM Section 9.8
Packet Pg. 342 Attachment: Previous Staff Report 5-17-22 (4.11(d)--Approve Increase to Project Budget & Adopt Reso for Eastside Rd over Olney Creek

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions regarding Carbon Reduction Program funding:
(1) Accept additional grant funds awarded to the City of Redding from the Shasta Regional Transportation Agency for the California Street Bikeway Project; and (2) Adopt Resolution approving and adopting the 30th Amendment to City Budget Resolution No. 2023-060 appropriating $500,000 for the project.

Fiscal Impact
Shasta Regional Transportation Agency (SRTA) has allocated $500,000 in Carbon Reduction Program (CRP) grant funds to the City of Redding (City) for the California Street Bikeway Project.

Alternative Action
The City Council (Council) may choose not to accept the additional grant funding. In this case, the City would lose $500,000 in grant funding for the project and the City’s Public Works Department would need to close the funding gap with local streets funding or traffic impact fee funds.

Background/Analysis
The CRP funds are available for five years, with 65 percent allocated as “Local” CRP to regional agencies based on a population formula and 35 percent to state departments of transportation.

SRTA received CRP funding totaling $657,005 for fiscal years 2022/23 and 2023/24 and administered the local CRP funds for the Shasta Region through a competitive process. As a result, SRTA allocated the City $500,000 to augment the existing California Street Bikeway Project.

This project will take place on the west side of California Street, spanning from Division Street to Tehama Street. This is a project to improve both biking and pedestrian infrastructure and will MEETING DATE: February 6, 2024
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(e)--Accept Carbon Reduction Program (CRP) Grant Funds from Shasta Regional Transportation Agency and Adopt Budget Resolution Appropriating Funds Michael Webb, Public Works
Director
Packet Pg. 343
Report to Redding City Council January 31, 2024
Re: 4.11(e)--Accept CRP Grant Funds and Adopt Budget Resolution Page 2 close a funding gap for the existing California Street project that was initially granted funds through the Affordable Housing and Sustainability Communities Grant - Phase 1 for Downtown Redding.

The project includes constructing a two-way Class IV bikeway and making various enhancements, such as installing a raised concrete barrier island, reconstructing curb ramps, creating bulb-outs, and improving visibility at crossings. The CRP funds for California Street will help complete the California Street cycle track project enhancing active transportation connections in the downtown core and increasing safety.

Environmental Review
Funding acceptance is not a project as defined under the California Environmental Quality Act (CEQA), and no action is required at this time. Staff will request a CEQA determination from Council when the contract is awarded for construction of the California Street Cycle Track Project.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Resolution
^Location Map
^Project Alignment Confirmation (unsigned)
Packet Pg. 344
RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 30TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $500,000 IN FEDERAL GRANT FUNDING FOR THE CALIFORNIA STREET BIKEWAY PROJECT FOR FISCAL YEAR 2023-2024

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
151 1671 Transportation Grant Projects $500,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
151-1671-3608001-00000
Federal Grant Capital -
Public Works $ 500,000
Increase Expenditures
151-1671-7700008-00000 Bike Paths & Lanes $ 500,000
Total $ 500,000 $ 500,000
THAT the purpose is to appropriate $500,000 in Federal grant funding for the California Street Bikeway project for the fiscal year 2023-2024.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6
th day of February, 2024, and was duly adopted at said
meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 345 Attachment: ^Resolution (4.11(e)--Accept CRP Grant Funds and Adopt Budget Resolution) Packet Pg. 346 Attachment: ^Location Map (4.11(e)--Accept CRP Grant Funds and Adopt Budget Resolution)

I I I I I I
I I I
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page 1 Carbon Reduction Program (CRP)
Project Alignment Confirmation
Project Alignment Confirmation
Carbon Reduction Strategy (CRS) for CRP Project
Agency Information
Local Agency Name:

County: Congressional District(s):

Caltrans Dist.: MPO1 (RTPA, if no MPO):

Contact2 Name:

Title:

Phone No.: (Office) (Cell)
Email:

Project Information
Project Name: Fed-Aid No:

Location:

Scope of Work
CRP Funds Programming
Prior 2022 2023 2024 2025 2026 Beyond
PE
RW
CON
CE
Schedule
PE [mm/yyyy] RW [mm/yyyy] CON/CE [mm/yyyy]
Authorize PE Authorize RW Authorize CON
Beg. Work Beg. Work Award
NEPA Doc. RW Cert. Beg CON.

PS&E Bid Pkg. FROE
Requesting "Flex" FTA funding transfer (for transit, transit related, and multi-modal projects)3 1 For urban area specify MPO; for rural area specify MPO or RTPA. Must have jurisdiction where project is located. 2 Enter the local agency contact to contact to answer any questions regarding this form and proposed project. 3 See FHWA CRP Guidance Section C, No. 3 for more information. rev. 04062023.0
Packet Pg. 347 Attachment: ^Project Alignment Confirmation (unsigned) (4.11(e)--Accept CRP Grant Funds and Adopt Budget Resolution)

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page 2 Carbon Reduction Program (CRP)
Project Alignment Confirmation
Local Agency Certification ( )
I affirm the information in this form is correct and true to the best of my knowledge. I certify this project complies with the Carbon Reduction Program Implementation Guidance, located on the Division of Local Assistance’s Caron Reduction Program (CRP) web page, and with other guidance, provided on, or linked to, the CRP web page. I understand reimbursable work for project phase of work shall not commence until a Request for Authorization (E76) for the project phase of work has been authorized by FHWA, and we have received the respective E-76 Notice to Proceed.

Signature:

Name Date:

Job Title:

Agency:

Phone & Email:

MPO, or Rural RTPA without MPO, Use Only
MPO Certification (or RTPA Certification for rural areas without an MPO) I affirm the local agency has consulted with us, the ( ), which represents the area where this project is located. In coordination with the local agency, and after careful review and consideration, we have decided to fund this project with our apportioned CRP funds. We, further understand the authority to select which CRP projects to fund, using our CRP designated apportionments, rests solely with the MPO, or RTPA for rural areas without an MPO, and cannot be delegated. We certify we have developed a competitive, performance-driven project selection process that aligns with the California Transportation Carbon Reduction Strategy, and that it was used to select this project for CRP funding. We further affirm the project selection process is documented, in writing, and is available to FHWA and Caltrans upon request.(*For local agencies in rural areas where there is no MPO, the RTPA shall serve as the MPO for development of the Regional Carbon Reduction Strategy (CRS) and CRP project selection process.)
Signature:

Name Date:

Job Title:

Agency:

Phone & Email:

Distribution: DLA-HQ Program Coordinator
rev. 04062023.0
Distribution: Submit this form to MPO, or Rural RTPA without MPO, per their instructions Packet Pg. 348 Attachment: ^Project Alignment Confirmation (unsigned) (4.11(e)--Accept CRP Grant Funds and Adopt Budget Resolution) STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page 3 Carbon Reduction Program (CRP)
Project Alignment Confirmation
Director’s Office of Equity, Sustainability & Tribal Affairs (ESTA) (HQ) Use Only CRS- CRP Project Alignment Confirmation
The signature below confirms this CRP project aligns with the California Carbon Reduction Strategy
Signature:

Printed Name:

Job Title:

Distribution: MPO (or Rural RTPA without MPO), DLA-HQ Program Coordinator rev. 04062023.0
Packet Pg. 349 Attachment: ^Project Alignment Confirmation (unsigned) (4.11(e)--Accept CRP Grant Funds and Adopt Budget Resolution)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions regarding Coronavirus Response and Relief Supplemental Appropriations Act of 2021 funding:
(1) Accept additional grant funds awarded to the City of Redding for the Railroad Avenue Study Project; and
(2) Adopt Resolution approving and adopting the 31st Amendment to City Budget Resolution No. 2023-060 appropriating $110,190 for the project.

Fiscal Impact
Shasta Regional Transportation Agency (SRTA) has allocated $110,186 in Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA) grant funds to the City of Redding (City) for the Railroad Avenue Study Project (Project).

Alternative Action
The City Council (Council) may choose not to accept the additional grant funding. In this case, the City would lose $110,186 in grant funding for the project.

Background/Analysis
In 2021, Congress passed the CRRSAA to provide funding to regions affected by the pandemic.

SRTA received $1,380,046 for its 2022 Regional Transportation Improvement Plan and $855,168 in Surface Transportation Block Grant Program (STBGP) funds.

Initially, SRTA approved $365,168 of the STBGP funds for an on-call engineering consultant to help understaffed jurisdictions take advantage of funding opportunities. However, Caltrans and California Transportation Commission staff advised SRTA that a more specific set of projects is necessary to use the funds as intended. After a brief call for projects, SRTA allocated $110,186 to the City to study the Railroad Avenue corridor and the remaining funds were allocated to Shasta County projects.

MEETING DATE: February 6, 2024
ITEM NO. 4.11(f)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(f)--Accept CRRSAA Grant Funds from Shasta Regional Transportation Agency Regional Agency and Adopt Budget Resolution Appropriating Funds Michael Webb, Public Works
Director
Packet Pg. 350
Report to Redding City Council January 29, 2024
Re: 4.11(f)--Accept Grant Funds and Adopt Budget Resolution Page 2 The study of the Railroad Avenue corridor will focus on the right-of-way needs to widen and potentially add a mixed-use path and/or sidewalk. A large part of the study will be dedicated to working with Union Pacific Railroad to determine fencing needs, right of way availability for paved surfaces, and generally prepare the City for future grant opportunities. The project will include preparing grant ready preliminary plans to improve the Railroad Avenue corridor.

Environmental Review
Funding acceptance is not a project as defined by the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Resolution
Packet Pg. 351
RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 31 ST AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $110,190 IN FEDERAL GRANT FUNDING FOR THE RAILROAD AVENUE STUDY PROJECT FOR FISCAL YEAR 2023-2024

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
151 1671 Transportation Grant Projects $110,190
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
151-1671-3601001-00000
Federal Grant Operating -
Public Works $ 110,190
Increase Expenditures
151-1671-6710805-00000 Study Expenses $ 110,190
Total $ 110,190 $ 110,190
THAT the purpose is to appropriate $110,190 in Federal grant funding for the Railroad Avenue Study project for the fiscal year 2023-2024.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6
th day of February, 2024, and was duly adopted at said
meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 352 Attachment: ^Resolution (4.11(f)--Accept Grant Funds and Adopt Budget Resolution)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions regarding the California Department of Transportation’s Clean California Local Grant (CCLG) Program:
(1) Accept the awards and adopt Resolution for CCLG Program funds in the amounts of:
(a) $4,029,000 for the Calaboose Creek Core Revitalization Project; (b) $2,111,000 for the Oregon Street Improvements Project; (c) $1,240,000 for the Redding Cultural Trail Overlook Project; (2) Authorize the City Manager to execute the CCLG Program Restricted Grant Agreements, any amendments, sub-recipient agreements and the associated documentation; and (3) Adopt Resolution approving and adopting the 32nd Amendment to City of Redding Budget Resolution No. 2023-060 appropriating $7,380,000 of CCLG Program funds.

Fiscal Impact
In September 2023, the City of Redding (City) was awarded a total of $7,380,000 in three separate projects in Cycle 2 of the California Department of Transportations’ (Caltrans) Clean California Local Grant (CCLG) Program. These funds, will finance the design and/or construction of the Calaboose Creek Core Revitalization Project, Oregon Street Improvements on Calaboose Creek, and the Redding Cultural Trail Overlook project. The Overlook Project requires a 12.5% local match ($155,000) which will be provided by in-kind staff time from the Community Services Department. The Overlook Project grant also funds $58,750 in maintenance costs through October 2026.

Alternative Action
The City Council (Council) may choose not to accept the Caltrans CCLG Program funds and not amend the City’s budget for the appropriation of CCLG funds to the three noted projects. This action would not allow the development of the projects.

MEETING DATE: February 6, 2024
ITEM NO. 4.11(g)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(g)--Accept the California Department of Transportation’s Clean California Local Grant (CCLG) Program Funds, and Authorize Agreements and Resolution for the three CCLG Cycle 2 Program Grant awards.

Michael Webb, Public Works
Director
Packet Pg. 353
Report to Redding City Council January 30, 2024
Re: 4.11(g)--Accept the Clean CA Local Grant Program Funds and Authorize Agreements and Resolutions Page 2
Background/Analysis
The CCLG Program is a competitive program created to beautify and clean up local streets and roads, tribal lands, parks, pathways, transit centers, and other public spaces. In March 2023, Council approved applications for Cycle 2 of the CCLG for Calaboose Creek improvement projects and the trail overlook. The Calaboose Creek application was ultimately split into two applications with one covering the north section of Calaboose Creek from Yuba Street north to Shasta Street, and the southern section that addressed the creek corridor from Placer Street south to Liberty Street along Waldon Street. The City was informed in September 2023 that all three applications were awarded. In order to utilize the CCLG Program funds, the Council must formally accept the CCLG Program grant, and approve a resolution amending the City’s budget to accommodate the additional Project funds. The grant agreements and approving resolution are attached.

1. The Calaboose Creek Core Revitalization Project, $4,029,000 - The Calaboose Creek Core Revitalization project focuses on unused excess City right-of-way (ROW) in the City’s downtown core. The project seeks to enhance this excess ROW with road improvements, sidewalks, parking spaces, and lighting. The areas improved follow the original creek bed of Calaboose Creek from its emergence under Placer Road at Railroad Avenue south along Waldon and Gold Street to Liberty Street. The project includes separated trails with curb, gutter, and sidewalk (10’-12’ foot in width), water-efficient landscaping, and decorative art fences created by local community artists. The project would rebuild, restore, and enhance the areas around this creek downtown and adjacent to the railroad tracks. This creek and its corridor provide an opportunity to enhance value to surrounding businesses and residences as well as establish a new and beautiful destination place in downtown Redding.

A major element of this grant award and the Oregon Street Project as well, is the inclusion of a grant partner that will aid in the landscape design, maintenance, clean-up, job-training and general trash collection for a minimum of three years. In this award and the Oregon Street Project, the local non-profit Plantable Inc., was the grant partner to complete these tasks for the City. Plantable will provide the staff to maintain the landscaping and general cleanliness of these facilities and the surrounding areas in downtown Redding. Staff will return at a later date when adequate information is available to prepare a draft sub-recipient agreement that includes maintenance. In addition, the grant includes funding for two, electric, three wheeled bicycles that will be utilized by Plantable staff to maintain these facilities.

2. Oregon Street Improvement Project - $2,111,000 - The project is also adjacent to the Calaboose Creek drainage, which runs north-south partially underground along the east side of Oregon Street from Yuba Street north to Shasta Street. The Oregon Street Project encloses and protects approximately 460 feet of the open drainage portions of the Creek to prevent litter from entering Calaboose Creek which serves as a spawning ground for the endangered Chinook salmon further south of the project area. The enclosed drainage allows for sidewalk infill with a ten-foot sidewalk along the east side of Oregon Street to close a critical sidewalk gap and better connects the underserved community to the many commercial, government, and transit services within the immediate vicinity of the project area.

Packet Pg. 354
Report to Redding City Council January 30, 2024
Re: 4.11(g)--Accept the Clean CA Local Grant Program Funds and Authorize Agreements and Resolutions Page 3

3. Redding Cultural Trail Overlook - $1,240,000 - The project will create a high-quality park asset and trail connection featuring an overlook located between the Union Pacific Railroad and Benton Drive along the Diestelhorst to the downtown river trail extension.

The project addresses public concerns about cleaning and maintaining this beloved area and will improve conditions of Redding’s most essential all ages and abilities walk/bike connections between the north and south areas of the City. The project will also deliver on the requests and longstanding hopes of local Native community members for a Redding Cultural Trail asset that celebrates local Native people and their culture, defined at the project’s start to be seen as an important piece of cultural heritage and of value to all residents of Redding and the region.

In addition to the design and construction of the Overlook, the grant funds noninfrastructure elements as well. As proposed in the grant application, the project will partner with Shasta Living Streets for a ribbon cutting celebration and a series of activation events throughout the project performance period. Staff will negotiate a contract with Shasta Living Streets in the amount of $160,000 to provide these services after grant acceptance. The contract will be reviewed, approved and executed by the City Manager.

Environmental Review
Funding acceptance is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required at this time. Acceptance of the grant funds will allow the applicable design and environmental technical studies to proceed.

On June 15, 2021, Council adopted the Mitigated Negative Declaration, the Mitigation Monitoring Program, and approved the Oregon Street Improvements Project as described, thereby satisfying the requirements of the CEQA Guidelines §15074.

Council Priority/City Manager Goals
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Resolution
^Budget Resolution
^Restricted Grant Agreement_Approved Draft
^Location Map
^Cycle 2 RGA Template_City of Redding_Calaboose Creek Project_CERT ^Cycle 2 RGA Template_City of Redding_Oregon Street Improvements Project_CERT Calaboose Creek Concept Plans
Previous Staff Report 6-15-2021
Overlook Conceptual Site Plan
Previous Staff Report - March 21, 2023, Item 4.6 (a) - Grant Application Packet Pg. 355
RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO ENTER A

CONTRACT WITH CALTRANS ON BEHALF OF THE AGENCY TO

EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION FOR THE CITY OF REDDING’S CALABOOSE

CREEK CORE REVITALIZATION PROJECT, OREGON STREET

IMPROVEMENTS PROJECT AND CULTURAL TRAIL OVERLOOK

PROJECT
WHEREAS, the City Council of the City of Redding is eligible to receive Federal and/or State funding for certain transportation planning related plans through the California Department of Transportation; and
WHEREAS, a Restricted Grant Agreement is needed to be executed with the California Department of Transportation before such funds can be claimed through the Clean California Local Grant Program; and
WHEREAS, the City of Redding wishes to delegate authorization to execute these agreements and any amendments thereto; and
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Redding authorizes the City Manager, or designee, to execute all Restricted Grant Agreements and any amendments thereto with the California Department of Transportation.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 6 th
day of February, 2024, by the
following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVED:
__
SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 356 Attachment: ^Resolution (4.11(g)--Accept the Clean CA Local Grant Program Funds and Authorize Agreements and Resolutions) RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 32 ND AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $7,380,000 IN STATE GRANT FUNDING FOR THE CALABOOSE

CREEK CORE REVITALIZATION, OREGON STREET IMPROVEMENT, AND REDDING CULTURAL TRAIL OVERLOOK PROJECTS FOR FISCAL YEAR 2023- 2024

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
151
152
1671
1791
Transportation Grant Projects
Parks Grants
$6,140,000
$1,240,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
151-1671-3629001-00000
State Grant Capital -
Public Works $ 6,140,000
152-1791-3629601-00000
State Grant Capital -
Recreation & Culture $ 1,240,000
Increase Expenditures
151-1671-7700004-00000 Streets $ 6,140,000
152-1791-7200008-00000 Recreation Areas $ 1,240,000
Total $ 7,380,000 $ 7,380,000
THAT the purpose is to appropriate $7,380,000 in State grant funding for the Calaboose Creek Core Revitalization, Oregon Street Improvement, and Redding Cultural Trail Overlook projects for the fiscal year 2023-2024.

Packet Pg. 357 Attachment: ^Budget Resolution (4.11(g)--Accept the Clean CA Local Grant Program Funds and Authorize Agreements and Resolutions) I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6
th day of February, 2024, and was duly adopted at said
meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 358 Attachment: ^Budget Resolution (4.11(g)--Accept the Clean CA Local Grant Program Funds and Authorize Agreements and Resolutions) Packet Pg. 359
Attachment: ^Restricted Grant Agreement_Approved Draft (4.11(g)--Accept the Clean CA Local Grant Program Funds and Authorize Packet Pg. 360
Attachment: ^Restricted Grant Agreement_Approved Draft (4.11(g)--Accept the Clean CA Local Grant Program Funds and Authorize Packet Pg. 361
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Attachment: ^Restricted Grant Agreement_Approved Draft (4.11(g)--Accept the Clean CA Local Grant Program Funds and Authorize

CITY OF REDDING

LOCATION MAP

EXHIBIT A

CLEAN CALIFORNIA GRANTS
CYCLE 2 PUBLIC WORKS

DEPARTMENT

BENTON DR
N. COURT ST

CALABOOSE CREEK

REVITALIZATION

PROJECT LOCATION

OREGON STREET

IMPROVEMENT

PROJECT LOCATION

CULTURAL OVERLOOK

PROJECT LOCATION

RIVERSIDE DR

MARKET ST

TEHAMA ST

OREGON ST

BUTTE ST CALIFORNIA ST COURT ST

SHASTA ST

YUBA ST

EUREKA WAY

WALDON ST

LINCOLN ST

CALIFORNIA ST

CENTER ST

GOLD ST

SOUTH ST

SACRAMENTO ST

OREGON ST PLACER ST

RAILROAD AVE

CENTER ST
Packet Pg. 378 Attachment: ^Location Map (4.11(g)--Accept the Clean CA Local Grant Program Funds and Authorize Agreements and Resolutions) City of Redding
Agreement Number: CCL-5068-068
AMS ADV ID: 0224000035