Agenda
Regular Meeting
Redding City Council
Council Chambers
777 Cypress Avenue
Redding, CA
March 5, 2024
6:00 PM
1. CALL TO ORDER - MAYOR TENESSA AUDETTE
A. Pledge of Allegiance
B. Invocation - Jen McCloskey, Chaplain for the Redding Police and Fire Departments.
C. Roll Call
3. PUBLIC COMMENT - for non-agendized matters within the city’s jurisdiction.
4. CONSENT CALENDAR
PURSUANT TO THE BROWN ACT, CITY COUNCIL CANNOT TAKE ACTION ON PUBLIC
COMMENT ITEMS
The City Council will allocate up to a maxim um of three minutes per speaker for 30 minutes total, at the beginning of the meeting for Public Comment for non -agendized matters within the City’s jurisdiction.
The Mayor will determine the order of the speakers. If 30 minutes is not adequate to accomm odate all of the individuals who have submitted a Speaker Request Form to the City Clerk, the Council will trail this item to the end of the open session agenda. The remaining speakers will address the City Council at that time.
If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, please fill out a blue Speaker Request Form, located in the lighted alcoves at the back of the Council Chambers, and submit it to the City Clerk. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports are available on-line at the City’s web site at www.cityofredding.govor in the Public V iew binder located on the podium at the north side of the Chambers.
PLEASE SILENCE YOUR CELL PHONES. THANK YOU.
Redding City Council March 5, 2024
The Consent Calendar contains items considered routine and/or which have been individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calend ar, please fill out a Speaker Request Form and submit it to the City Clerk before the Consent Calendar is considered . It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation.
4(a). Approve Minutes: Regular Meeting of November 21, 2023; Regular Meeting of December 5, 2023; Regular Meeting of December 19, 2023; Special Meeting - Closed Session of January 16, 2024; Regular Meeting of January 16, 2024; Special Meeting – Closed Session of February 6, 2024; Regular Meeting of February 6, 2024; Special Meeting – Closed Session of February 20, 2024; and Regular Meeting of February 20, 2024.
4.1(a). Authorize the Mayor to send a Letter of Support to United States Senators Alex Padilla and Laphonza Butler for funding support to expand Simpson University's nursing programs.
4.1(b). Authorize and approve the following actions:
(1) Adopt Resolution to authorize the City Manager, or designee, to submit a grant application for the State of Californi a’s Department of Housing and Community Development Prohousing Incentive Program , and if awarded, execute any agreements and subsequent documentation to facilitate acceptance of the grant; and
(2) Find that applying for grant funding is not considered a projec t under the California Environmental Quality Act.
4.5(a). Acknowledge the upcoming annual City of Redding Far Nor Cal Regional Science Bowl to be held on Saturday, March 9, 2024, at Shasta College.
4.8(a). Authorize and approve the following for the Redding Fire Department:
(1) Approve submittal of a grant application to the Federal Emergency Management Agency Assistance to Firefighters Grant in the amount of $440,000 with a ten percent match requirement. The funds requested will cover vital training for th e department and cancer screening as recommended by the National Fire Protection Agency; and (2) Approve the International Association of Fire Fighters as the sole source provider of Fire Ground Survival Training should grant funds be awarded.
4.15(a). Adopt new City of Redding Personnel Policy – Hybrid/Remote and Remote Work Program Policy allowing remote work for City of Redding employees for select assignments.
RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, APPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.
11. COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
[A-050-060]
Information Only
Redding City Council March 5, 2024
12. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS
FOR FUTURE CITY COUNCIL MEETINGS
13. ADJOURNMENT
Pursuant to the Brown Act, non -confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspection during normal business hours at the Office of the City Clerk, 3 rd Floor, City Hall, 777 Cypress Avenue, Redding, California.
City Council Meetings will be televised live on Shasta Community Access Channels via Charter/Spectrum Cable channel 181 , and will be rer un on Thursday at 12:30 p.m. during the week in which the meeting is held. Additionally, the meeting can be viewed online at the following: http://scac.cablecast.tv:8080/CablecastPublicSite/watch/4?channel=1. Video of the City Council meetings can also be viewed on the City’s web site at http://www.cityofredding.gov/. Open the City’s meetings and agendas portal; Click on tab named "Meetings Videos" and select Redding City Council under “Available Archives 2022” select the desired date, then click on “video” to view the meeting.
In compliance with Title II of the Americans with Disabilities Act, the City of Redding will make available to persons with disabilities modifi cations or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needing assistance should contact the Redding City Clerk by telephone at (530) 225 -4447 or in person, or by mail at 777 Cypress Avenue, 3 rd Floor, Redding, California 96001 at least three (3) working days in advance.
The City of Redding will ensure that no person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any of its p rojects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, regardless of their citiz enship status, are covered under this regulation.
Questions, complaints, or requests for accommodations or additional information may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Personnel Dept., Redding, California 96001, Phone (530) 225-4065.
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve Minutes: Regular Meeting of Novembe r 21, 2023; Regular Meeting of December 5, 2023; Regular Meeting of December 19, 2023; Special Meeting - Closed Session of January 16, 2024; Regular Meeting of January 16, 2024; Special Meeting – Closed Session of February 6, 2024; Regular Meeting of Febru ary 6, 2024; Special Meeting – Closed Session of February 20, 2024; and Regular Meeting of February 20, 2024.
Attachments
Unofficial Minutes - Regular Meeting of November 21, 2023 Unofficial Minutes - Regular Meeting of December 5, 2023 Unofficial Minutes - Regular Meeting of December 19, 2023 Unofficial Minutes - Special Meeting Closed Session of January 16, 2024 Unofficial Minutes - Regular Meeting of January 16, 2024 Unofficial Minutes - Special Meeting - Closed Session of February 6, 2024 Unofficial Minutes - Regular Meeting of February 6, 2024 Unofficial Minutes - Special Meeting - Closed Session of February 20, 2024 Unofficial Minutes - Regular Meeting of February 20, 2024 MEETING DATE: March 5, 2024
ITEM NO. 4(a)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 4(a)--Approve City Council Minutes.
Sharlene Tipton, City Clerk
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11/21/2023
Unofficial Minutes Redding City Council, Regular Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
November 21, 2023, 6:00 PM
The meeting was called to order by Mayor Michael Dacquisto with the following Council Members present: Tenessa Audette, Mark Mezzano, Jack Munns, and Julie Winter.
Also present: City Manager Barry Tippin, Assistant City Manager Steve Bade, City Attorney Barry E. DeWalt, City Clerk Sharlene Tipton, and Assistant City Clerk Anette Cates.
The Pledge of Allegiance to the Flag was led by Mayor Dacquisto.
The Invocation was provided by Pastor Joshua Thompson, Westside Church of Redding.
PRESENTATION
2A. Mayor’s presentation of an Appreciation Clock to Kelsi Halvarson for her service on the City of Redding Community Development Advisory Committee from October 4, 2016, to November 30, 2023.
The City Council took no formal action on this informational item.
2B. Award of Appreciation Clock and Resolution to City of Redding Public Works Director Chuck Aukland in honor of his retirement from public service.
Mayor Dacquisto highlighted Mr. Aukland’s many accomplishments and presented him with the clock and framed Resolution.
City Manager Tippin, along with Council Members Mezzano, Audette, and Munns, expressed their appreciation for Public Works Director Aukland’s commitment and dedication to the City of Redding.
Public Works Director Aukland thanked the community, the City Council, and staff of the City of Redding.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Mezzano, to a ward City of Redding Clock of Appreciation; and adopt Resolution No. 2023-121, a resolution of the City Council of the City of Redding, honoring Charles (Chuck) Aukland for his distinguished service as the City of Redding’s Director of Public Works.
The Vote:
AYES: Council Members – Audette, Mezzano, Munns, Winter and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
2C. Award of Appreciation Clock and Resolution to City of Redding Community Services Director Kimberly Niemer in honor of her retirement from public service.
Mayor Dacquisto highlighted Ms. Niemer’s accomplishments and presented the Resolution to him.
City Manager Tippin, along with Council Members Mezzano, Audette, and Munns, expressed their appreciation for Community Services Director Niemer’s commitment and dedication to the City of Redding.
Community Services Director Niemer thanked the community, the City Council, and staff of the City of Redding.
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A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to: (1) award Ms. Niemer with a City of Redding Clock of Appreciation; and (2) adopt Resolution No. 2023-120, a resolution of the City Council of the City of Redding, honoring Kimberly A. Niemer for her distinguished service as the City of Redding’s Director of Community Services.
The Vote:
AYES: Council Members – Audette, Mezzano, Munns, Winter and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
PUBLIC COMMENT
Alex Bielecki talked about privilege versus rights of people using sidewalks.
Nick Gardner expressed his disappointment in the lack of initiative of the City and County to protect the citizens against out-of-town homeless that come to Redding and trash our community.
CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar and each Report to City Council (staff report) is incorporated herein by reference:
4(a). Approve Minutes: Special Meeting – Closed Session of November 7, 2023; and Special Meeting – Closed Session of November 10, 2023.
4(b). Accept and approve the following City of Redding Accounts Payable and Payroll Registers: (1) Accounts Payable Register No. 4 for the period of October 1, 2023, through October 31, 2023, for a total of $ 25,641,653.81; (2) Payroll Register No. 8 for the period of October 1, 2023, through October 14, 2023, for a total of $ 4,730,100.64; (3) Payroll Register No. 9 for the period of October 15, 2023, through October 28 , 2023, for a total of $4,575,699.15; SUMMARY TOTAL: $34,947,453.60.
4.5(a). Authorize and approve the following: (1) a ward Bid Schedule No. 5413, Electric Line Clearance Services for Area 1, (as shown in the map attached to the staff report), to bidder Arbor Pros LLC, California, for $565,000, plus a 20 percent contingency of $113,000, for the period beginning the date the City of Redding (“City”) issues the purchase order and ending on April 15, 2024; and (2) adopt Resolution No. 2023-122, a resolution of the City Council of the City of Redding, approving and ad opting the 22nd Amendment to City Budget Resolution No. 2023-060 appropriating an additional $328,000 for electric line clearance and emergency operations services.
4.11(a).Authorize the following actions related to the Downtown to Turtle Bay Gap Complet ion Project that will run along Sundial Bridge Drive from the intersection of Butte Street, north to the Sacramento River: (1) accept State Transportation Improvement Program funds; and (2) adopt Resolution No. 2023-123, a resolution of the City Council of the City of Redding, approving and adopting the 20 th Amendment to City Budget Resolution No. 2023 -060 appropriating $100,000 for Fiscal Year 2023-24.
4.11(b).Authorize and approve the Agreement for Sale of Conservation Credits from Riparian Ranch, LLC i n an amount not to exceed $297,500 , to offset long -term impacts on salmonids and designated critical habitat for the Sacramento Drive over Olney Creek Bridge Replacement Project.
4.11(c).Authorize the following actions relative to Bid Negotiation No. 5 408 (Job No. 2688), Stillwater Wastewater Treatment Plant Facultative Sludge Lagoon and Sludge Drying Bed Project: (1) reject the apparent low bid by T & S Construction Co., Inc. as nonresponsive and a ward the project to the second low bidder SnL Group, Inc. , in the amount of $7,660,744.83; (2) approve an additional $780,000 to cover the cost of administration and inspection fees and $228,074 for project development costs ; (3) a pprove $ 760,000 to provide construction contingency funding; (4) authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000; and (5) find that the Project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 - Existing Facilities, Section 15302 – Replacement or Reconstruction, and Section 15303 – New Construction or Conversion of Existing Facilities.
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4.11(d).Authorize the following actions relative to Bid Schedule No. 5379, Old Alturas Road over Churn Creek Bridge Widening Project: (1) award to S.T. Rhoades Inc., in the amount of $6,493,039.98; (2) approve an additional $ 1,139,200 to cover the cost of administration and inspection fees and $1,393,664 for project developm ent costs; (3) approve $649,000 to provide construction contingency funding; (4) authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $ 50,000; and (5) adopt Resolution No. 2023-124, a resolution of the City Council of the City of Redding, approving and adopting the 21st Amendment to City Budget Resolution No. 2023-060 appropriating $1,333,270 for the Old Alturas Road over Churn Creek Bridge Widening project; decreasing appropriation of federal grant funds by $506,040 and increasing appropriation of Transportation Impact Fee funds by $1,839,310.
4.11(e).Approve the sole source procurement of hardware, software and licenses, which is estimated to cost $98,000, to enhance and upgrade the access control and video management system at the Shasta County Libraries (Redding, Anderson , and Burney) by finding that the name AMAG Symmetry CompleteView Video Management System in the specifications for Public Works projects is authorized by Public Contract Code Section 3400(c)(2) in order to match other products already in use by the City of Redding.
A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Winter, that the foregoing items on the Consent Calendar be accepted, acknowledged, adopted, approved, and/or authorized.
The Vote:
AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution Nos. 2023-122 through 2023-124 are on file in the Office of the City Clerk.
APPOINTMENTS
5.1. Consider Mayor's appointments and reappointments to the City of Redding Community Development Advisory Committee.
A MOTION WAS MADE by Council Member Mezzano, and seconded by Cou ncil Member Munns, to approve Mayor’s recommendation to make the following appointments and reappointments to the City of Redding Community Development Advisory Committee: (1) appoint John Carelli to fill an unscheduled vacancy with a term ending November 30, 2025; (2) appoint Nicole Dues to fill a scheduled vacancy with a term ending November 30, 2026; (3) reappoint Blake Fisher to serve a full-term ending November 30, 2026; and (4) reappoint Roxanne Burke to serve a full-term ending November 30, 2026.
The Vote:
AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,
BOARDS, COMMISSIONS AND COMMITTEES
9.2(a). Consider appropriation of Encampment Resolution Funding (ERF) 3-L Award.
Housing and Community Development Manager Nicole Smith highlighted the Report to City Council (staff report), and provided a PowerPoint presentation, both incorporated herein by reference.
Jonathon Anderson, Chief Executive Officer for the Good News Rescue Mission, spoke in favor of the recommendation of the ERF 3-L Grant Expenditure award.
Nick Gardner spoke against the public funding for the Good News Rescue Mission opining that he would rather see funds be spent to return displaced homeless persons to the out of town locations they came from.
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City Manager Tippin discussed the ERF 3 -L Grant Expenditure Summ ary, incorporated herein by reference, and went through each of the line items with the Council Members.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Mayor Dacquisto, seconded by Council Member Mezzano, to direct staff to preliminarily investigate the position of the Good News Rescue Mission’s escrow and see if they want to transfer out of escrow, find out more information relative to costs, etc.; and (2) at the same time, direct staff to prepare a draft Request for Proposals for that same area and return to Council for consideration as soon as possible.
Motion failed.
A SECOND MOTION WAS MADE by Council Member Audette, seconded by Council Member Winter, to bring back information , including associated costs, regarding the building under escrow for purchase by the Good News Rescue Mission for City Council’s consideration at a future meeting.
The Vote:
AYES: Council Members – Audette, Munns, and Winter
NOES: Council Members – Mezzano and Dacquisto
ABSTAIN: Council Members – None
ABSENT: Council Members – None
A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Winter, to: (1) adopt Resolution No. 2023-125, a resolution of the City Council of the City of Redding, approving and adopting the 23rd Amendment to City of Redding (City) Budget Resolution No. 2023 -060 appropriating $8,354,960 of Encampment Resolution Funding Lookback Disbursement Round 3 ERF 3 -L funds and adding a full -time, Housing Specialist I/II position to the City’s Housing Division ; (2) approve the following as identified on the ERF 3 -L Grant Expenditure Summary to provide funding for the following: (a) $840,000 for 1.6 Full Time Employees – Crisis Intervention Team (CIRT) Officers; (b) $67,500 for Street Outreach Supplies; (c) $300,000 for S anitation Support; (d) $3,000,000 for a Day Resource Center; (e) $500,000 for remodel/rehabilitation of the Good News Rescue Mission’s current shelter; and (f) $473,455 allocation of City of Redding funding for overhead staff management for the program; all will return to Council with budget resolutions for consideration at a future Council meeting ; and (4) d etermine that allocating grant funding is not considered a project under the California Environmental Quality Act.
The Vote:
AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution No. 2023-123 is on file in the Office of the City Clerk.
ADJOURNMENT
There being no further business , at the hour of 7:54 p.m. Mayor Dacquisto declared the meeting adjourned.
APPROVED:
_______________________________
Michael Dacquisto, Mayor
ATTEST:
_______________________________
Sharlene Tipton, City Clerk
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Attachment: Unofficial Minutes - Regular Meeting of November 21, 2023 (4(a)--Approve City Council Minutes) 308
12/05/2023
Unofficial Minutes Redding City Council, Regular Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
December 5, 2023, 6:00 PM
The meeting was called to order by Mayor Michael Dacquisto with the following Council Members present: Tenessa Audette, Mark Mezzano, Jack Munns, and Julie Winter.
Also present: City Manager Barry Tippin, Assistant City Manager Steve Bade, City Attorney Barry E. DeWalt, City Clerk Sharlene Tipton, and Assistant City Clerk Anette Cates.
The Pledge of Allegiance to the Flag was led by Mayor Dacquisto.
The Invocation was provided by Lori Moretti, Chaplain for the Redding Fire and Redding Police Departments.
PRESENTATION
2A. Award of Appreciation Clock and Resolution to City of Redding City Attorney Barry E. DeWalt in honor of his retirement from public service.
Mayor Dacquisto highlighted Mr. DeWalt’s accomplishments and presented him with the clock and framed Resolution.
City Manager Tippin, along with Council Members Mezzano, Winter, Audette, and Munns, expressed their appreciation for City Attorney Barry E. DeWalt’s commitment and dedication to the City of Redding.
City Attorney DeWalt thanked the City Council and staff of the City of Redding.
A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to : (1) award City of Redding Clock of Appreciation to Barry E. Dewalt ; and (2) adopt Resolution No. 2023-126, a resolution of the City Council of the City of Redding, honoring Barry E. DeWalt for his distinguished service as the City of Redding’s City Attorney. The Vote:
AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution No. 2023-126 is on file in the Office of the City Clerk.
2B. City Council Reorganization.
The following spoke in favor of Vice Mayor Mark Mezzano becoming the Mayor:
David Backues, Steve Kohn, Kymberly Vollmers, Monique Wel in, Marcus Partin, Brooke McDonald, and Kathryn McDonald.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Mayor Dacquisto, seconded by Vice Mayor Mezzano, to appoint Mark Mezzano to serve as Mayor, Tenessa Audette to serve as Vice Mayor, and Council Member Jack Munns to serve as Mayor Pro Tempore for a one-year term expiring December 2024.
The Vote:
AYES: Council Members – Dacquisto, and Mezzano
NOES: Council Members – Audette, Munns, and Winter
ABSTAIN: Council Members – None
ABSENT: Council Members – None
The motion failed.
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A SECOND MOTION WAS MADE by Council Member Munns, seconded by Council Member Winter, to appoint Tenessa Audette to serve as the Mayor, Julie Winter to serve as Vice Mayor, and Mark Mezzano as Mayor Pro Tempore for a one-year term expiring December 2024. Mark Mezzano declined and appointment of the Mayor Pro Tempore position will be agendized for Council discussion at its December 19, 2023, meeting.
The Vote:
AYES: Council Members – Audette, Munns, and Winter
NOES: Council Members – Dacquisto, and Mezzano
ABSTAIN: Council Members – None
ABSENT: Council Members – None
2C. Presentation of Mayor's Appreciation Gavel from Mayor Tenessa Audette to Mayor Emeritus Michael Dacquisto in honor and appreciation of his service as the City of Redding’s Mayor from December 2022 to December 2023.
The City Council took no formal action on this informational item.
PUBLIC COMMENT
Nick Gardner expressed his disappointment in the City Council’s selection of Mayor, Vice Mayor, and Mayor Pro Tempore.
CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar and each Report to City Council (staff report) is incorporated herein by reference:
4(a). Approve Minutes: Regular Meeting of November 7, 2023; and Special Meeting - Closed Session of November 17, 2023.
4.5(a). Authorize the following related to the purchase of two bucket trucks for the City of Redding Electric Utility: (1) authorize the purchase from Altec Industries, Inc. using Sourcewell contract pricing, with a net deli vered cost of $436,698, including all applicable taxes and fees; and (2) authorize the City Manager, or designee, to approve future pricing adjustments, terms, and policy changes as needed up to a total of $40,000.
4.11(a).Authorize the Mayor to approve the Final Map for the Alturas Crossing Subdivision (Amendment AMND-2023-00295), an amendment to Tentative Subdivision Map (S-2017- 00239) and Planned Development Plan (formerly Live Oak Estates); and direct the City Clerk to file the map with the Shasta County Recorder.
4.15(e).Adopt Resolution No. 2023-127, a resolution of the City Council of the City of Redding, effective December 24, 2023, to amend : (a) the Unrepresented Schedule of Part -Time Employee Classifications and Wage Rates/Ranges; and (b) the Sc hedules of Wage Rates for Redding Independent Employees Organization – Clerical, Technical and Professional Unit (RIEO–CTP) to increase salaries for City of Redding positions impacted by the 2024 California Minimum Wage increase.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Munns, that the foregoing items on the Consent Calendar be accepted, acknowledged, adopted, approved, and/or authorized.
The Vote:
AYES: Council Members – Dacquisto, Mezzano, Munns, Winter, and Audette NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution No. 2023-127 is on file in the Office of the City Clerk.
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PUBLIC HEARINGS
6.1. Public Hearing to consider Resolution approving City of Redding Electric Utility (REU) rate increases and increasing the Residential Energy Discount.
Redding Electric Utility Director Nick Zettel summarized the report to City Council (staff report), and provided a PowerPoint presentation, both incorporated herein by reference.
The hour of 7:11 p.m. having arrived, Mayor Audette opened the Public Hearing.
The following spoke in opposition to the REU rate increases : Nick Gardner, Thomas Hildebrand, and Kristyn Kuroki.
Mayor Audette determined that no one else was present who wished to address this matter and closed the Public Hearing.
The Affidavit of Publication – Notice of Public Hearing is on file in the Office of the City Clerk.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Winter, and seconded by Council Member Munns, to: (1) adopt Resolution No. 2023-128, a resolution of the City Council of the City of Redding, to increase REU’s rates (four percent revenue increase per year) effective January 1, 2024, and January 1, 2025, for usage beginning on the first day of the first electric billing cycle; (2) approve a Fixed Charge Credit increase of $2.50 per month to Residential Energy Discount Program customers effective January 1, 2024, and January 1, 2025, for usage beginning on the first day of the first electric billing cycle; and (3) find that the adoption of this Resolution is exempt from the California Environmental Quality Act under the common-sense clause.
The Vote:
AYES: Council Members – Dacquisto, Mezzano, Munns, Winter, and Audette NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution No. 2023-128 is on file in the Office of the City Clerk.
REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,
BOARDS, COMMISSIONS AND COMMITTEES
9.2(a). Provide direction regarding the Housing and Homelessness Incentive Program.
City Manager Barry Tippin h ighlighted the Report to City Council (staff report), incorporated herein by reference.
Mr. Tippin explained that the purpose of this item is for the Council to determine how staff should move forward with allocation of the remaining Housing and Homelessness Incentive Program (HHIP) funds in the approximate amount of $1.6 million.
The following spoke in favor of funding programs and projects that reduce and prevent homelessness through local nonprofits and agencies who assist the homeless population :
C.J. Dodson, Laural Park, Marci F ernandes, Tim Danielson, Janet Chapman, Kalie Brisbon, Kristen Schr eder, Larry Olmstead, Charles White, Antoinette Franklin, Joh n Waldrop, and Susan Murray.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to approve funding the six remaining grant requests for programs and projects that reduce and prevent homelessness through local nonprofits and agencies as described in the Housing and Homelessness Incentive Program Requests and Recommended Awards document included in the November 7, 2023, City Council staff report.
The Vote: Unanimous Ayes.
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A SECOND MOTION WAS MADE by Council Member Audette to: (1) review the current Request for Proposals and redo the matrix, make recomme ndations, and have it ready within a week for Council discussion at the December 19, 2024, Council meeting.
The motion failed due to lack of a second.
9.15(b).Resolutions - approving a successor Memorandum of Understanding and Salary Exhibits with the Redding Police Managers Association (RPMA) and approving amendments to the Executive Management Pay -For-Performance Salary Plan to address compression in the Fire and Police departments.
Mayor Audette summarized the Report to City Council (staff report) , incorporated herein by reference.
There was no discussion amongst the Council.
A MOTION WAS MADE by Council Member Dacquisto, and seconded by Council Member Mezzano, (1) adopt Resolution No. 2023-129, a resolution of the City Council of the City of Redding, approving a successor Memorandum of Understanding and salary exhibits with the Redding Police Managers Association (RPMA) for a three -year term beginning December 6, 2023, and ending December 5, 2026; and approving amendment s to the RPMA Schedule of Salary Ranges effective December 10, 2023; and (2) adopt Resolution 2023-130, a resolution of the City Council of the City of Redding, approving amendments to the Executive Management Pay -For-Performance Salary Plan (Unrepresented) providing salary range adjustments for unrepresented managers in the Redding Police and Fire Departments due to compression with subordinate classifications; and authorizing salary increases for the employees in those classifications, effective December 10, 2023.
The Vote:
AYES: Council Members – Dacquisto, Mezzano, Munns, Winter, and Audette NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution Nos. 2023-129 and 2023-130 are on file in the Office of the City Clerk.
ADJOURNMENT
There being no further business , at the hour of 8:15 p.m. Mayor Dacquisto declared the meeting adjourned.
APPROVED:
_______________________________
Tenessa Audette, Mayor
ATTEST:
_______________________________
Sharlene Tipton, City Clerk
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Unofficial Minutes Redding City Council, Regular Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
December 19, 2023, 6:00 PM
The meeting was called to order by Mayor Tenessa Audette with the following Council Members present: Michael Dacquisto, Mark Mezzano, Jack Munns, and Julie Winter.
Also present: City Manager Barry Tippin, Assistant City Manager Steve Bade, Interim Assistant City Attorney Natalia Ebersole , City Clerk Sharlene Tipton , and Executive Assistant Erin Barnhart.
The Pledge of Allegiance to the Flag was provided by the Mayor.
The Invocation was provided by Tim Walls at the request of Mayor Audette.
2A. City Council Reorganization.
A MOTION WAS MADE by Council Member Dacquisto, seconded by Council Member Mezzano, to appoint Jack Munns to serve as Mayor Pro Temp ore for a one -year term expiring December 2024. The Vote: Unanimous Ayes.
PUBLIC COMMENT
Kevin Crye, District 1 Shasta County Board of Supervisor, spoke in support of the Accountability, Transparency, Housing, Outreach, Mitigation, Economic Opportunity (AT HOME) Shasta Action Plan (Plan) that addresses homelessness in the City of Redding and throughout Shasta County, and urged the Council to approve the Plan.
Nick Gardner spoke in opposition to the following: (1) the recall attempt of County Supervisor Kevin Crye; and (2) the Council’s decision to not repay the $3.5 million loan made from the Redding Electric Utility to the Soccer Park for new turf.
Justin Wandro, Director of Development for the Good News Rescue Mission, invited the Council to attend its annual Homeless Memorial to be held on December 20, 2023, at 11:00 a.m.
Alex Bielecki spoke in opposition to the recycling tax added on to the purchase of aluminum cans and glass bottles and opined that there is a lack of recycling facilities available to receive the tax refunds.
CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar and each Report to City Council (staff report) is incorporated herein by reference:
4(a). Approve Minutes: Regular Meeting of November 7, 2023; and Special Meeting - Closed Session of November 17, 2023.
4(b). Accept and approve the following City of Redding Accounts Payable and Payroll Registers:
(1) Accounts Payable Register No. 5 for the period of November 1, 2023 , through November 30, 2023, for a total of $21,955,709.15;
(2) Payroll Register No. 10 for the period of October 29, 2023, through November 11, 2023, for a total of $5,092,867.44; and
(3) Payroll Register No. 11 for the period of November 12, 2023 , through November 25, 2023, for a total of $4,919,750.13; SUMMARY TOTAL: $31,968,326.72
4.1(a). Adopt Resolution No. 2023 -131, a resolution of the City Council of the City of Redding, declaring approximately 90 acres of City of Redding-owned land located at 7501 Eastside Road (Assessor Parcel No. 050-040-010) as surplus property, subject to the retention of an easement(s), if required, for public service utilities.
4.1(b). This item was moved to the Regular Calendar as item number 9.1(b) at the request of Mayor Audette.
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4.2(a). Authorize Airport Division staff to release a Request for Proposals package for non - aeronautical development at Redding Regional Airport properties that include 6755 Lockheed Drive (Assessor Parcel No. (APN) 054 -640-001) and 6809 Lockheed Drive (APN 056-610-008) and portions of 3730 Flight Avenue (APN 054 -280-005) and 6783 Woodrum Circle (APN 056-010-025).
4.2(b). This item was moved to the Regular Calendar as item number 9.2(b) at the request of Mayor Audette.
4.2(c). This item was moved to the Regular Calendar as item number 9.2(c) at the request of Council Member Winter.
4.2(d). Authorize and approve the following actions: (1) authorize the City Manager, or his designee, to sign the Funding Agreement with No Boundaries Transitional Housing Inc., in the amount of $564,564 for the term of January 1, 2024, through June 30, 2024; (2) find that the project is categorically exempt from the California Environmental Quali ty Act pursuant to Section 15301(d) existing Facilities; and (3) find that according to the National Environmental Policy Act operating costs are categorically excluded, not subject to 24 CFR §58.5, convert to exempt and require no further environmental study or approval from the United States Department of Housing and Urban Development.
4.5(a). Approve and ratify the City Manager’s approval of purchase order PUR000922 for Padmount Distribution Transformers to Emerald Transformer, in the amount of $206,121.09, for the City of Redding Electric Utility.
4.11(a).Authorize the following actions relative to Bid Schedule No. 5416, Rock and Mineral Products: (1) reject the apparent low bids by Green Dream International as nonresponsive; and (2) award the lowest competitive bids to J. F. Shea, Loucks Landscaping, Stimp el- Wiebelhaus, and Tullis, Inc. for the annual purchase of rock, asphalt, and mineral aggregates at an estimated cost of $350,000.
4.11(b).Authorize the following related to the purchase of one 2024 Kenworth T880 chassis with an Enoven Water Tender Body assembly for a combined net delivered cost of $291,749.34, for the City of Redding Solid Waste Utility: (1) authorize the purchase of one 2024 Kenworth T880 chassis using Sourcewell contract pricing, with a net delivered cost of $196,002.21 including all a pplicable taxes and fees; (2) authorize the purchase of one 4,000-gallon Enoven Water Tender body from Enoven Truck and Equipment, with a net delivered cost of $95,747.13 including all applicable taxes and fees; and (3) authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000.
4.11(c).Accept the City of Redding Mitigation Fee Act Report Update, including an accounting of development fees; and adopt Resolution No. 2023-132, a resolution of the City Council of the City of Redding, making findings concerning unexpended funds.
4.11(d).Authorize and approve the following relative to the City of Redding’s COVID -19 Economic Stimulus Package proj ects: (1) accept an update on project progress; (2) ratify approval of City Manager award for the Aquatic Center Pumping System Upgrades Project (C19-P-03) to Tricon Construction, Inc. in the amount of $246,323; and (3) ratify approval of on-call construction for Window Replacements at Fire Station 5 (C19-W04a) to Harbert Roofing, Inc. in the amount of $15,526.
4.11(e).Accept Bid Schedule No. 5221 (Job No. 2644), South Bonnyview Road/I -5 Phase II Improvements Bechelli Lane Roundabout Project, awarded to Tullis Inc., as satisfactorily complete, with a final cost of $5,329,290.10.
4.11(f). Adopt Resolution No. 2023-133, a resolution of the City Council of the City of Redding, accepting the dedication for public use on Alfreda Way (Assessor Parcel No. 067-110-064) and adjacent Public Service Easements as described in the Center of Hope Parcel Map PM- 2021-01672 filed on February 10, 2022, in Book 39 of Parcel Maps at Page 94, Shasta County Records and shown on Exhibit A.
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4.12(a).Approve the Local Appointments List consisting of Exhibits A and B relative to 2024 term expirations and vacancies for City of Redding Boards, Commissions, and Committees to fulfill the requirements of Government Code Section 54972 (Maddy Act).
4.15(a).Adopt Resolution No. 2023 -134, a resolution of the City Council of the City of Redding, modifying the Employment and Benefit Policies for City of Redding Unrepresented Employees, effective December 20, 2023.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Munns, that the foregoing items on the Consent Calendar be accepted, acknowledged, adopted, approved, and/or authorized.
The Vote:
AYES: Council Members – Dacquisto, Mezzano, Munns, Winter, and Audette NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution Nos. 2023-131 through 2023-134 are on file in the Office of the City Clerk.
REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,
BOARDS, COMMISSIONS AND COMMITTEES
City Council
9A. Appoint Christian M. Curtis as City Attorney; and approve Employment Agreement.
City Manager Tippin summarized the Report to City Council (staff report), incorporated herein by reference.
There was no discussion amongst the Council.
A MOTION WAS MADE by Council Member Dacquisto, seconded by Council Member Winter, to: (1) a ppoint Christian M. Curtis as the City of Redding City Attorney ; and (2) authorize the Mayor to execute the Employment Agreement at an annual salary of $220,000. The Vote: Unanimous Ayes.
9.1(b). Item 4.1(b) was moved from the Consent Calendar to the Regular Calendar at the request of Mayor Audette.
Housing and Homelessness Incentive Program (HHIP) Award Recipient Agreements.
City Manager Tippin summarized the Report to City Council (staff report), incorporated herein by reference.
In response to Mayor Audet te’s concerns relative to potentially delaying funding agreements, City Manager Tippin noted that the Agreements do not have to come back to Council, this is simply to aut horize himself to begin negotiations, sign and execute the Agreements.
On behalf of the Rating and Ranking Committee, Kristen Schreder thanked the Council for its support and moving forward with this item.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Munns, to: (1) authorize t he City Manager to negotiate and execute the HHIP Award Recipient Agreements (Agreement) as approved by the Redding City Council at its December 5, 2023 , meeting; and (2) authorize Development Services staff to make the required California Environmental Quality Act findings/determinations as necessary for each respective Agreement. The Vote: Unanimous Ayes.
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9.1(c). AT HOME Shasta Action Plan.
City Manager Tippin highlighted the Report to City Council (staff report), incorporated herein by reference.
AT HOME Ad hoc Committee Member Mayor Pro Tempore Jack Munns and Mayor Tenessa Audette provided a brief update and overview of AT HOME’s purpose.
A discussion amongst Council ensued.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Mezzano, to: (1) a ccept the report and endorse the AT HOME (Accountability, Transparency, Housing, Outreach, Mitigation, Economic opportunity) Shasta Action Plan (Plan); (2) appoint Council Members Audette and Munns to continue to serve on the AT HOME Shasta Ad Hoc Committee on a continuous basis; and (3) authorize the Committee Members to approve Plan updates. The Vote: Unanimous Ayes.
9.2(b). Item 4.2(b) was moved from the Consent Calendar to the Regular Calendar at the request of Mayor Audette.
Subaward of Regional Early Action Planning Program (REAP) 2.0 funds from the Shasta Regional Transportation Agency (SRTA).
Assistant City Manager Bade provided an overview of the Report to City Council (staff report), incorporated herein by reference.
Mayor Audette wanted the public to be aware of the Request for Proposals being released for development of vacant parcels currently owned by the Successor Agency to the Redding Redevelopment Agency.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Munns, to: authorize the following actions relative to the subaward of REAP funds from SRTA: (1) authorize the Mayor to execute the Sub-Applicant Agreement for $750,000 and appropriate the funds to assist with the development costs of a 12-unit, income-qualifying, mixed-use building on vacant lots located at 815 Parkview Avenue (Assessor’s Parcel No. (APN) 104-350-019-000), 825 Parkview Avenue ( APN 104-350-018-000) and 2520 Leland Avenue ( APN 104-350-020-000); (2) authorize the City Manager to negotiate a Property Transfer Agreement for the City of Redding’s Successor Housing Agency to acquire the property located at 2520 Leland Avenue at no cost; (3) authorize City of Redding Housing Division staff to submit the Purchase Agreement to the Shasta County Consolidated Oversight Board for consideration and approval; and if approved, authorize the Mayor to execute the required documentation to complete the property transaction; (4) approve and authorize the release of the Request for Proposals - Schedule No. 5423, Purchase and Development of Real Property 815 Parkview Avenue, 825 Parkview Avenue, and 2520 Leland Avenue; and (5) make the finding that applying for and accepting grant funding is not considered a project under the California Environmental Quality Act.
The Vote: Unanimous Ayes.
9.2(c). Item 4.2(c) was moved from the Consent Calendar to the Regular Calendar at the request of Council Member Winter.
Shelter Crisis Annual Report.
Assistant City Manager Bade summarized the Report to City Council (staff report), incorporated herein by reference.
In response to Vice Mayor Winter’s questions, Mr. Bade provided a brief overview of the process to determine the quantity of the various shelters needed to house the unhoused, and then the process as to how to connect those unhoused individuals with transitional housing, and then into permanent supportive housing.
A discussion amongst the Council ensued.
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A MOTION WAS MADE by Council Member Winter, seconded by Council Member Mezzano, to: (1) approve the City of Redding’s 2023 Shelter Crisis Annual Report; (2) authorize staff to submit the City of Redding’s 2023 Shelter Crisis Annual Report to the State of California Senate and Assembly Committees by January 1, 2024; and (3) make the finding that approving a Shelter Crisis Annual Report and submitting the report to the State of California is not a project as defined under the California Environmental Qu ality Act and no further action is required. The Vote: Unanimous Ayes.
9.2(e). Report on Benton Field and Lease and Operating Permit for Fixed Base Operator at Benton Field (085).
Management Analyst William Wallace , City of Redding Airports Division, provided an overview of the Report to City Council (staff report), and a PowerPoint presentation, both incorporated herein by reference.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to: (1) accept the oral report on Benton Field; (2) approve the Benton Field Fixed Base Operator Lease Agreement and Commercial Operating Permit (Agreement) to Cardan Aircraft Services with an effective date of January 1, 2024, for an initial 10-year term with two optional five-year term extensions, including a rental abatement period for two years, to provide start -up relief in exchange for the Lessee accepting an obligation to conduct certain tenant improvements to the FBO facility; (3) authorize the Mayor to execute the Agreement; and (4) find that the action is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 – Existing Facilities. The Vote: Unanimous Ayes.
9.2(f). Award Request for Proposals, Schedule No. 5419, for the Development of Infrastructure that Supports a Single-Family Housing Development at 850 Quartz Hill Road.
Assistant City Manager Bade summarized the Report to City Council (staff report), iincorporated herein by reference.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Winter, to: (1) award the Request for Proposals - Schedule No. 5419 for the development of infrastructure to create a single -family subdivision located at 850 Quartz Hill Road (Assessor’s Parcel No. 115 -170-001) to K2 Development Companies; (2) authorize the City Manager, or designee, to negotiate a Deve lopment Funding Agreement with K2 Development Companies that includes Community Development Block Grant Disaster Recovery Infrastructure funds for predevelopment costs; (3) authorize the Mayor to execute the Development Funding Agreement; (4) adopt Resolut ion No. 2023 -135, a Resolution of the City Council of the City of Redding, approving and adopting the 24 th Amendment to the City Budget Resolution No. 2023-060 appropriating $22,563,040 for the Quartz Hill Infrastructure project ; (5) make the finding that entering into a Development Funding Agreement for predevelopment costs is not considered a project under the California Environmental Quality Act and a separate review will be completed for the resulting project; and (6) made the finding that entering into a Development Funding Agreement for predevelopment costs is considered exempt under the National Environmental Policy Act under Title 24 CFR 58.34(a)(1), and a separate review will be completed for the resulting project.
The Vote:
AYES: Council Members – Dacquisto, Mezzano, Munns, Winter, and Audette NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution No. 2023-135 is on file in the Office of the City Clerk.
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9.2(g). Provide direction to staff regarding a Navigation/Day Resource Center.
City Manager Tippin summarized the Report to City Council (staff report), incorporated herein by reference.
The following 28 individuals spoke in favor of the Navigation/Day Resource Center:
Staci Wadley, Jim Berry, Robert Cronic, Brett Johnson, David Pot, Jesse Barnes, Joshua Payne, Laural Park, Matthew Miles, Anthony Bannelos, Todd McEfee, Gavin Kie lty, Kirkwood Hale, Henry Chapman, Danielle Gehrung, Victoria Jackson, Rachel Puccinelli, Adam Schwartz, Joey Hughes, Dr. Daniel Slo an, Tiff inni Ohara, Linda Cadd, Brad Williams, Jim Jackson, Gary Cadd, Joshua Johnson, Matthew Maderios, and David Schott.
Lon Dean opposed establishing a Navigation/Day Resource Center at the Good News Rescue Mission, and provided a pamphlet to the Council for the Devereux Center in Coos Bay, Oregon, incorporated herein by reference, as an example of a successful resource center.
Jonathan Anderson, Executive Director of the Good New Rescue Mission, assured the Council that they are excited to partner with the City of Redding and noted that they would be doing outreach in the field to offer services and assistance to the unhoused that do not want to come to the Good News Rescue Mission.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Munns, seconded by Council Member Dacquisto, to: (1) authorize the City Manager to negotiate a Development Funding Agreement with the Good News Rescue Mission that includes financing in the form of a secured loan for the acquisition and rehabilitation of 3145 Veda Street (Assessor Parcel No. (APN) 104 -620-052) and 3150 South Market Street (APN 104 -620-059) with terms that include zero percent interest for a five -year period conditioned upon mutually agreed expectations; (2) authorize the City Manager to negotiate a Navigation/Day Resource Center Operations Agreement; and (3) direct staff to present the Development Funding and Operations Agreements to City Council for consideration at a future meeting; all related to a establishing a Navigation/Day Resource Center in the City of Redding.
The Vote: Unanimous Ayes.
*Council Member Munns left the Chambers at 8:59 p.m. and returned at 9:02 p.m.
9.5(b). Oral Report on the City of Redding Electric Utility's (REU) 2026 Strategic Plan.
Redding Electric Utility Director Nick Zettel, provided an overview of the Report to City Council (staff report), and a PowerPoint presentation, both incorporated herein by reference.
There was no discussion amongst the Council.
A MOTION WAS MADE by Council Member Wi nter, seconded by Council Member Munns, to accept the Redding Electric Utility (REU) Director’s report providing a progress update on REU’s 2026 Strategic Plan. The Vote: Unanimous Ayes.
ADJOURNMENT
There being no further business , at the hour of 9:15 p.m. Mayor Audette declared the meeting adjourned.
APPROVED:
_______________________________
Tenessa Audette, Mayor
ATTEST:
_______________________________
Sharlene Tipton, City Clerk
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Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
January 16, 2024, 5:15 PM
The meeting was called to order by Mayor Tenessa Audette with the following Council Members present: Michael Dacquisto, Mark Mezzano, Jack Munns, and Julie Winter.
Also present: City Manager Barry Tippin, Assistant City Manager Steve Bade, City Attorney Christian M. Curtis, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.
CLOSED SESSION
At the hour of 5: 15 p.m., Mayor Audette opened the Special Meeting and announced that the Council would adjourn to Closed Session.
At the hour of 6:00 p.m., Mayor Audette reconvened the Special Meeting to Open Session and reported that in reference to:
3A. Closed Session pursuant to California Government Code Section 54956.9(d)(2) & (3):
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant Exposure to Litigation
One potential case
Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.
3B. Closed Session pursuant to California Government Code Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATOR
Designated Agency Representative: Personnel Director Kibler Employee Organization: Local 1934 of International Association of Fire Fighters
Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.
ADJOURNMENT
There being no further business at the hour of 6:02 p.m., Mayor Audette declared the m eeting adjourned.
APPROVED:
_______________________________
Tenessa Audette, Mayor
ATTEST:
_______________________________
Sharlene Tipton, City Clerk
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Unofficial Minutes Redding City Council, Regular Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
January 16, 2024, 6:00 PM
The meeting was called to order at 6:03 p.m. by Mayor Tenessa Audette with the following Council Members present: Michael Dacquisto, Mark Mezzano, Jack Munns, and Julie Winter.
Also present: City Manager Barry Tippin, Assistant City Manager Steve Bade , Ci ty Attorney Christian M. Curtis, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.
The Pledge of Allegiance to the Flag was led by Mayor Audette.
The Invocation was provided by Lynn Fritz, Native American Tradition as a Karuk Tribal Descendant/Shasta County Interfaith Forum Chair; and Joey Carroll, Native American Flute.
PRESENTATIONS
2A. Presentation by Emergent providing an update on 3D printing projects for the City of Redding (City).
Don Ajamian provided a PowerPoint presenta tion, incorporated herein by reference . Mr.
Ajamian and Joe Chimenti relayed several challenges and successes of its partnership with the City of Redding for the concrete 3D printing of homes currently under contract , and asked the City Council to assist with finding and identifying additional sources of funding to reimburse part of Emergent’s equipment costs, increase building of additional housing units due to the housing shortage within the City, thereby creating jobs for young people learning new trades.
In response of Council Member Mezzano’s questions, Community Services Director Travis Menne provided a status update relative to the first house built at the Bonnyview Boat Ramp noting that park hosts are moved in all is well so far. He noted that the Enterprise Park location is still in the process of filling the park host positions.
The City Council took no formal action on this informational item.
PUBLIC COMMENT
Dr. Richard Penner commented on the war in Israel and urged the Council to write a resolution in support of Israel and provided two draft resolutions and a letter regarding a video , all three incorporated herein by reference.
Alex Belecki expressed concern with food short ages for the homeless and the lack of available affordable housing locally and across the state.
Jerry Garcee asked the Council to allow him to re-submit an appeal to the Council pursuant to Redding Municipal Code Section 18.11.090 (Appeals) relative to a Planning Commission decision upheld last year by the Council regarding Bethel Church’s expansion project.
Susan Weiss : (1) addressed the homelessness issue within the community and expressed her support of the City of Redding assuming the Continuum of Care as the lead agency; (2) asked for the Council to accept more public input and to be more collaborative with community members; and (3) noted that the AT Home Committee meetings should be better publicized.
Carl Pieplow provided the Council with a l ist of information sources, incorporated herein by reference, and urged the Council to adopt a resolution in support of Israel.
Kathryn McDonald noted that she filed a Brown Act violation against Council Members Tenessa Audette, Julie Winter, and Jack Mu nns, stating her evidence that they discussed their actions regarding their votes for the selection of Mayor, Vice Mayor, and Mayor Pro Tempore prior to the December 5, 2023, Council Meeting; and she requested that in order to avoid costly litigation, the vote taken on December 5, 2023, be rescinded, and a new vote be taken to follow tradition and select the previous Vice Mayor Mark Mezzano to be Redding’s new Mayor.
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CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar and each Report to City Council (staff report) is incorporated herein by reference:
4.1(a). This item was moved to the Regular Calendar as item number 9.1(a) at the request of Vice Mayor Julie Winter.
4.2(c). Authorize the following actions relat ive to the Community Development Block Grant Disaster Recovery Multi -Family Housing Program guidelines: (1) adopt Resolution No. 2024-001, a resolution of the City Council of the City of Redding, acknowledging Kennett Court Senior Apartments is complete pursuant to City of Redding requirements and the Community Development Block Grant-Disaster Recovery Multi-Family Housing Program guidelines; (2) find that adopting a completion resolution is not considered a project under the California Environmental Quality Act. The actual construction of the project was previously reviewed for CEQA compliance ; and (3) f ind that adopting a completion resolution is exempt under the National Environmental P olicy Act under Title 24 CFR
58.34(a)(3).
4.5(a). Authorize and approve the following modifications relative to the previously awarded Bid Schedule No. 5231, Furnish and Deliver 15kV Cable to The Okonite Cable Company (Okonite): (1) accept proposed changes in base contract pricing for contract year 3 and contract year 4; (2) amend the award amount previously issued to Okonite from a total of $303,799 to a not-to-exceed amount of $1.5 million per contract year based on line item evaluated pricing ; (3) authorize the City Manager , or designee, to approve price adjustments due to metals escalation and de -escalation relative to the established base price; and (4) approve Purchase Order 115278 in the amount of $644,856.50 for additional cable.
4.5(b). Award Bid Schedule No. 5427 , Padmount Distribution Transformers , to Hyundai Corporation USA (Hyundai) in the amount of $3,886,718.55, including tax, for the Redding Electric Utility.
4.5(c). Authorize and approve the following: (1) adopt Resolution No. 2024-002, a resolution of the City Council of the City of Redding, approving and adopting the 25th Amendment to City Budget Resolution No. 2023 -060 appropriating an additional $ 220,000 for offsite hosting and licensing fees related to Energy Trading and Modernization; (2) approve the First Amendment to with Power Settlements Consulting and Software LLC (“Power Settlements”) (C-8458) to move from on-premise to a hosted environment off-premise; (3) authorize staff to negotiate a one -time hosted environment implementation fee for a not - to-exceed fee of $120,750 with Power Settlements, which includes a 15 percent contingency; and (4) authorize the City Manager, or designee, to execute software license agreements associated with this project and to approve any required amendments to the agreements.
4.6(a). Authorize the following actions relative to Request for Proposals Schedule No. 5418, Architectural and Engineering Design Services for the South City Park Project: (1) award to Gates & Associates; (2) authorize the City Manager, or designee, to execute a Consulting and Professional Services Contract with Gates & Associates for an amount not to exceed $623,050; and (3) authorize the City Manager, or designee, to approve any amendments up to $62,300.The Vote:
AYES: Council Members – Mezzano, Munns, Winter, and Audette NOES: Council Members – Dacquisto
ABSTAIN: Council Members – None
ABSENT: Council Members – None
4.11(a). Authorize the following actions relative to Bid Schedule No. 5414 for furnishing various chemicals: (1) award contracts to Helix Labs, Wintersun Chemical, Thatcher Chemical , and Univar USA, Inc., for a total annual evaluated cost of $339,965.50 through December 31, 2024, not inclusive of sales tax, mill fees, or shipping; (2) authorize staff to purchase various chemicals from each of the suppliers depending on market availability or delays in product delivery; and (3) a uthorize the Purchasing Officer to approve quarterly rate changes and manufacturer price increases.
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4.11(b).Authorize the following actions relative to Bid Schedule No. 5431 for furnishing liquid chlorine, sodium bisulfite, and sodium hypochlorite: (1) award to Thatcher Company of California, Inc. for a total annual evaluated cost of $609,275 (not including tax and freight); (2) authorize the Purchasing Officer to approve the annual contract extensions through December 31, 2028; and (3) authorize the Purchasing Officer to approve price adjustments per manufacturer price increases, inflation, and other market factors.
4.11(c).Accept Bid Schedule No. 5362 (Job No. 2698), ADA Curb Ramps Project 2023, awarded to Axner Excavating, Inc., as satisfactorily complete, with a final cost of $330,606.46.
4.11(d).Accept Bid Schedule No. 5367 (Job No. 2692), Wastewater Treatment Plant Generators, awarded to Stewart Engineering, Inc. as satisfactorily complete, with a final cost of $519,158.07.
4.11(e).Authorize and approve the following actions relative to the Lice nse Agreement with the United States of America, Department of Energy, Western Area Power Administration at the southwest end of Mercedes Lane: (1) approve and authorize the Mayor, or designee, to execute the License Agreement; and (2) find that this actio n is categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 – Existing Facilities.
4.11(f).Authorize the following actions relative to Bid Schedule No. 5424, Street Striping and Pavement Marking Services Contract: (1) award to Specialized Pavement Marking, LLC, in the amount of $ 244,050; (2) find that the action is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 – Existing Facilities ; and (3) a uthorize the Purchasing Officer to extend the contract , if mutually agreeable, with all prices, terms, and conditions remaining the same, for two additional one-year periods.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Munns, that the foregoing items on the Consent Calendar be accepted, acknowledged, adopted, affirmed, approved, and/or authorized as recommended with the exception of those item(s) voted on separately above.
The Vote:
AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution Nos. 2024-001 and 2024-002 are on file in the Office of the City Clerk.
APPOINTMENTS
5.1. Reappointment to the City of Redding (City) Administrative Hearings Board.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Mezzano, to approve the Mayor’s recommendation to reappoint Kelly Kafel to the City’s Administrative Hearings Board to serve an additional four-year term effective February 1, 2024, and expiring January 31, 2028. The Vote: Unanimous Ayes.
REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,
BOARDS, COMMISSIONS AND COMMITTEES
Mayor Audette
9A. City Council Liaison Assignments for Calendar Year 2024.
City Manager Tippin highlighted the Report to the City Council (staff report), incorporated herein by reference.
The City Council took no formal action on this informational item.
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Audit Committee – Mayor Tenessa Audette and Vice Mayor Julie Winter 9B. Consider Reports from Independent Auditors for the year ended June 30, 2023.
Finance Director Gregory Robinett provided an overview of the Report to City Council (staff report), and a PowerPoint presentation, both incorporated herein by reference.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Winter, and seconded by Council Member Munns, to approve the Audit Committee’s recommendation to a ccept the Statement on Auditing Standards AU-C 260 Letter and the draft copy of the Single Audit Reports for the year ended June 30, 2023. The Vote: Unanimous Ayes.
***Clerk’s Note: Item 9.10(a) was moved after Item No. 9B at the request of City Manager Tippin.
9.10(a).City of Redding Annual Comprehensive Financial Report for the year ended June 30, 2023.
Finance Director Gregory Robinett summarized the Report to Cit y Council (staff report), and provided a PowerPoint presentation, both incorporated herein by reference.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Munns, seconded by Council Member Winter, to accept the City of Redding Annual Comprehensive Financial Report for the fiscal year ended June 30, 2023. The Vote: Unanimous Ayes.
9.1(a) This item was moved from the Consent Calendar as item number 4.1(a) at the request of Vice Mayor Winter.
Affirm a position supporting a new bill similar to Senate Bill 76.
City Manager Barry Tippin summarized the Report to City Council (staff report), incorporated herein by reference.
In response to Vice Mayor Winter’s questions, Mr. Tippin stated that should the City Council choose to adopt an ordinance related to Senate Bill 76, the Council would have the ability to set the parameters such as days of the week, hours, area of entertainment zones, and anything else the Council would want to include for consideration by the City Council at a future meeting.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to: (1) affirm a position supporting a new bill similar to Senate Bill 76 (Wiener) that would allow cities to designate entertainment zones where a patron could carry an alcoholic drink between establishments; and (2) authorize staff to generate a statement of support and/or a letter of support to be signed by the Mayor and sent to the Office of Senator Scott Wiener. The Vote: Unanimous Ayes.
9.4(a). Visions and Guiding Principles Framework for the update to the Redding Riverfront Specific Plan.
Development Services Director Jeremy Pagan highlighted the Report to City Council (staff report), and introduced Dan Amsden, AICP, Principal/Director of Planning and Design Services for MIG. They provided a PowerPoint presentation, both the staff report and PowerPoint are incorporated herein by reference.
On behalf of the Redding Rodeo Association, Baron Browning spoke in support of the framework.
The following members of the Wintu and Winneman Tribes spoke in opposition : David Martinez, Wintu Chief Caleen Sisk, Winneman Elder Betti Comas, Cassandra Curl, Lorraine Lindsay, and Jessie Rouse.
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The following community members expressed concerns: Marjy Cantrell, Susan Murray, Robert Trygar, Rebeca Ladron de Guerara, and David Ledger.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Audette, to a ccept the Redding Riverfront Specific Plan Visions and Guiding Principles Framework (City Council Review Draft/January 2, 2024) with the following updates to be included: (1) add the term “Economic Drivers” to Vision Element C (Economically Viable and Thriving Arts, Cultural, and Entertainment Venues) section C.1; and (2) add the term ”Sports” to section C.2. The Vote: Unanimous Ayes.
9.15(a).Resolution creating a new classification titled Public Works Manager - Financial and amending the Executive Management Pay -for-Performance Salary Plan to add the new classification.
City Manager Barry Tippin summarized the Report to City Council (staff r eport), incorporated herein by reference.
There was no discussion amongst the Council.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Mezzano, to adopt Resolution No. 2024-003, a resolution of the City Council of the City of Redding, effective January 21, 2024, creating a new classification titled Public Works Manager – Financial; and amending the Executive Management Pay -for-Performance Salary Plan to add the new classification.
The Vote:
AYES: Council Members – Audette, Mezzano, Munns, Winter, and Dacquisto NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution No. 2024-003 is on file in the Office of the City Clerk.
COUNCIL TRAVEL REPORT(S)
Mayor Audette advised the City Council that she self-funded a trip to Los Angeles, California, to view its homeless shelters, navigation centers, and to learn about what is available to assist the homeless communities.
ADJOURNMENT
There being no further business , at the hour of 9:04 p.m. Mayor Audette declared the m eeting adjourned.
APPROVED:
_______________________________
Tenessa Audette, Mayor
ATTEST:
_______________________________
Sharlene Tipton, City Clerk
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Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
February 6, 2023, 5:15 PM
The meeting was called to order by Mayor Tenessa Audette with the following Council Members present: Michael Dacquisto, Mark Mezzano, Jack Munns, and Julie Winter.
Also present: City Manager Barry Tippin, Management Assistant Jason Gibilisco , City Attorney Christian M. Curtis, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.
CLOSED SESSION
At the hour of 5: 15 p.m., Mayor Audette opened the Special Meeting and announced that the Council would adjourn to Closed Session.
At the hour of 6:00 p.m., Mayor Audette reconvened the Special Meeting to Open Session and reported that in reference to:
3A. Closed Session pursuant to California Government Code Section 54956.8:
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Locations: 12054 Daut Rd., Assessor’s Parcel No. (APN) 064-300-007; 12040 Daut Rd., APN 064-300-034;
12062 Daut Rd., APN 064-300-036;
12017 Daut Rd., APN 064-300-078;
12036 Daut Rd., APN 064-300-038;
12046 Daut Rd., APN 064-300-008;
18602 Old Oasis Rd., APN 074-100-013;
12008 Daut Rd., APN 064-300-013;
12020 Daut Rd., APN 064-300-012;
12038 Daut Rd., APN 064-300-042;
4300 Oasis Rd., APN 114-310-002
City Negotiator: Public Works Director Webb
Parties: City of Redding and:
(1) Frederick Amidon and Norma Amidon;
(2) Ossie J. Balbini III, successor trustee of the Ossie J. Balbini Jr.
Revocable Trust;
(3) Janice Faye Basco, Kevin Kyle, and Ashley Kyle;
(4) William and Loretta Blue Family Trust;
(5) Edward M.Z. Devan and L.P. Margaret Devan;
(6) James M. Drumm and M argaret D. Drumm, Trustees of the James M. and Margaret D. Drumm Revocable Trust 2014, dated March 26, 2014;
(7) Brandon Kittredge, Don E. Kittredge and Karen M. Kittredge; (8) Adam Lynch and Joanna Lynch;
(9) Ron Metcalf and Jerri Metcalf, Trustees of the Metcalf Family Trust dated October 26, 2020;
(10) Jeffrey Lynn Powell and Kathy Lynn Powell;
(11) Kay A. Baker Williams, Trustee of the Kay Williams Revocable Trust dated October 1, 1997, Mary Lee Gerlinger, as Trustee of the Mary Lee Gerlinger Revoc able Trust of 2001, and Donald W.
Swanger
Under Negotiation: Price and Terms
Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.
3B. Closed session pursuant to California Government Code Section 54957(b):
PUBLIC EMPLOYMENT
City Attorney
Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.
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ADJOURNMENT
There being no further business at the hour of 6:06 p.m., Mayor Audette declared the m eeting adjourned.
APPROVED:
_______________________________
Tenessa Audette, Mayor
ATTEST:
_______________________________
Sharlene Tipton, City Clerk
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Unofficial Minutes Redding City Council, Regular Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
February 6, 2024, 6:00 PM
The meeting was called to order at 6:07 p.m. by Mayor Tenessa Audette with the following Council Members present: Michael Dacquisto, Mark Mezzano, Jack Munns, and Julie Winter.
Also present: City Manager Barry Tippin, Management Assistant Jason Gibilisco, City Attorney Christian M. Curtis, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.
The Pledge of Allegiance to the Flag was led by Mayor Audette.
The Invocation was provided by Debbie Ivey, Chaplain for the Redding Police and Redding Fire Departments.
PUBLIC COMMENT
Jesse Rangle introduced himself to the City Council, and advised that he is the Department of Homeland Security Represen tative for Shasta County . He specializes in cyber secur ity, and trainings regarding de-escalation tactics, and various other security/safety trainings.
Alex Belecki opined that local and national news outlets are promoting war.
Marcia McGetrick-West expressed concerns regarding the Jenny Creek Connector Trail behind the Jenny Creek Subdivision , and provided Council with a letter from the Friends of the Jenny Creek Subdivision, incorporated herein by reference.
CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar and each Report to City Council (staff report) is incorporated herein by reference:
4(b). Accept and approve the following City of Redding Accounts Payable Registers:
(1) Accounts Payable Register No. 6 for the period of December 1, 2023, through December 31, 2023, for a total of $19,253,154.69;
(2) Payroll Register No. 12 for the period of November 26, 2023 through December 09, 2023, for a total of $5,322,695.09; and
(3) Payroll Register No. 13, for the period of December 10, 2023 through December 23, 2023, for a total of $6,141,819.66; SUMMARY TOTAL: $30,717,669.44.
4.2(a). Approve Consulting and Professional Services Contracts for services in support of the Redding Regional Airport for the following consultants: (1) Mead & Hunt, Inc. to provide On-Call Grant Administration, Architectural/Engineering, and Construction Management Services for a period of five years plus a one -year option; (2) Coffman Associates to provide On-Call Airport Planning and Environmental Consulting Services for a period of five years plus a one-year option; and (3) authorize the Mayor to execute the agreements.
4.2(b). Adopt Resolution No. 2024 -004, a resolution of the City Council of the City o f Redding (City) ratifying the City’s application to the California Department of Forestry and Fire Protection’s Wildfire Prevention Grants Program in the amount of $1,546,413.20 submitted on January 10, 2024; and authorize the City Manager to appropriate funds should the grant be awarded, and execute any agreements necessary to implement the project.
4.4(a). Adopt Resolution No. 2024-005, a resolution of the City Council of the City of Redding granting the County of Shasta’s request to waive the 60 -day noticing requirement for the lease of space located within the City of Redding limits, located at 1075 N. Court Street, for the temporary storage of property as needed, pursuant to the provisions contained in Government Code Section 25351.
4.5(a). Authorize award of Bid Schedule No. 5433, Furnish Electric Utility Pole Crossarms, to Wesco for bid groups 2 & 3, in the amount of $281,780.07, and Mader Supply LLC for bid group 1, in the amount of $109,180.50, for a combined purchase total of $390,960.57, for the City of Redding Electric Utility.
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4.5(b). Authorize award of Bid Schedule No. 5435, One Underground Cable Puller, to Premier Truck Rental for $290,489.20, including all applicable taxes and fees, for the City of Redding Electric Utility.
4.5(c). Authorize award of Bid Schedule No. 5444, Surge Arresters, to Wesco in the amount of $293,436, including tax, for the City of Redding Electric Utility.
4.5(d). Authorize award of Request for Proposals Schedule No. 5437 to PACE Engineering, not exceeding $320,000, for the Engineering and Design Services to build a new maintenance office building at the City of Redding Power Plant located at 17120 Clear Creek Road; and authorize the City Manager to negotiate and execute the agreement.
4.6(a). Authorize the fol lowing actions relative to the City of Redding Panorama Park Project:
(1) accept the California Department of Food and Agriculture Community Resilience Centers Program grant in the amount of $9.25 million; (2) authorize the City Manager, or designee, to e xecute the First Amendment to the Contract (C -9544) with NJ Associates, Inc., DBA NJA Architecture and NJA for a revised total amount not to exceed $1,089,200; (3) authorize the City Manager, or designee, to approve any amendments up to $108,920; and (4) adopt Resolution No. 2024 -006, a resolution of the City Council of the City of Redding approving and adopting the 27th Amendment to City Budget Resolution No. 2023- 060 appropriating $9,250,000 in state grant funds and $1,500,000 in City of Redding Parks Development funds for the project.
4.11(a).Accept Bid Schedule No. 5228 (Job No. 2660), California Alley Utility Improvement Project, awarded to Jason Abel Construction, is satisfactorily complete, with a final cost of $2,240,895.37.
4.11(b).Approve the following related to the purchase of one 2024 Caterpillar (CAT) D6 Dozer for the City of Redding Solid Waste Utility: (1) authorize the purchase using Sourcewell contract pricing, with a net delivered cost of $736,778.11, to replace a 2 012, CAT D6T Dozer currently used at the Richard W. Curry West Central Landfill; and (2) authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000.
4.11(c).Authorize the following relative to the State of California Public Utilities Commission Section 130 Federal grant for the Eastside Road Railroad Crossing Improvements Project:
(1) accept the Federal Section 130 grant funds; and (2) ado pt Resolution No. 2024-007, a resolution of the City Council of the City of Redding approving and adopting the 28 th Amendment to City Budget Resolution No. 2023 -060 appropriating $80,000 in grant funding for the project.
4.11(d).Authorize the following actions to approve increases to the project budget in the amount of $1,250,000 for the completion of Bid Schedule No. 5180, Eastside Road over Olney Creek Bridge Project as outlined below for additional project costs: (1) increase of $700,000 to the construction management budget, bringing the construction management total to $947,000; (2) increase of $550,000 to the construction contingency budget, bringing the construction contingency total to $1,240,000; and (3) adopt Resolution No. 2024-008, a resolution of the City Council of the City of Redding approving and adopting the 29 th Amendment to City Budget Resolution No. 2023 -060 appropriating $0 for the project.
4.11(e).Authorize the following actions regarding Carbon Reduction Program funding: (1) accept additional grant funds awarded to the City of Redding from the Shasta Regional Transportation Agency for the California Street Bikeway Project; and (2) adopt Resolution No. 2024 -009, a resolution of the City Council of the City of Redding approving and adopting the 30 th Amendment to City Budget Resolution No. 2023 -060 appropriating $500,000 for the project.
4.11(f).Authorize the following actions regarding Coronavirus Response and Relief Supplemental Appropriations Act of 2021 funding: (1) accept additional grant funds awarded to the City of Redding for the Railroad Avenue Study Project; and (2) adopt Resolution No. 2024 - 010, a resolution of the City Council of the City of Redding approving and adopting the 31st Amendment to City Budget Resolution No. 202 3-060 appropriating $110,190 for the project.
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4.11(g).Authorize the following actions regarding the California Department of Transportation’s Clean California Local Grant (CCLG) Program: (1) accept the awards and adopt Resolution No. 2024-011, a resolu tion of the City Council of the City of Redding for CCLG Program funds in the amounts of: (a) $4,029,000 for the Calaboose Creek Core Revitalization Project; (b) $2,111,000 for the Oregon Street Improvements Project; (c) $1,240,000 for the Redding Cultur al Trail Overlook Project; (2) authorize the City Manager to execute the CCLG Program Restricted Grant Agreements, any amendments, sub-recipient agreements and the associated documentation; and (3) adopt Resolution No. 2024-012, a resolution of the City Council of the City of Redding approving and adopting the 32nd Amendment to City Budget Resolution No. 2023-060 appropriating $7,380,000 of CCLG Program funds.
4.11(h).Authorize and approve the following: (1) accept grant funding in the amount of $10,000,000 from CalRecycle for the design and construction of the Redding Organics Diversion to Energy Operation project, a food waste receiving and biogas production facility at the City of Redding (City) Clear Creek Wastewater Treatment Plant; (2) adopt Resolution No. 2024-013, a resolution of the City Council of the City of Redding approving and adopting the 26th Amendment to City Budget Resolution No. 2023-060 appropriating $10,000,000 in state grant funds and $2,600,000 in City Wastewater Department funds for the project; and (3) authorize the Public Works Director to sign the required documents with Pacific Gas and Electric Company for the design and construction of a biogas Pipeline Injection Station.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Munns, that the foregoing items on the Consent Calendar be accepted, acknowledged, adopted, approved, and/or authorized as recommended.
The Vote:
AYES: Council Members – Dacquisto, Mezzano, Munns, Winter, and Audette NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution Nos. 2024-004 through 2024-013 are on file in the Office of the City Clerk.
REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,
BOARDS, COMMISSIONS AND COMMITTEES
9.1(a). Report regarding tobacco retailing within the City of Redding.
Management Assistant to the City Manager Jason Gibilisco summarized the Report to City Council (staff report), incorporated herein by reference.
The following spoke in favor of a tobacco ordinance enhancing enforcement efforts to ban tobacco retailers from selling to minors: Maddison Bible, Jackie Scott, Paula Taillant, Jim Berry, Debbie Thompson, Jason Sanchez, Kaitlyn Wendland, Kristen Schreder, and Cathy Grindstaff.
A robust discussion amongst the Council ensued.
Police Chief Brian Barner advised the Council that the Redding Police Department (RPD) received a grant for a shoulder tap program for retailers that sell tobacco in the City of Redding area. He stated that RPD will provide update s to the Council relative to the operations of the grant funded Tobacco Retail Minor Decoy Program working in conjunction with the Shasta County Health and Human Services Agency.
Council Members Audette and Winter expressed concerns with placing extra burdens on those retailers that are following the law.
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A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member to Winter, to accept the report and return to Council with information regarding : (1) a recommendation to cap retailers; (2) a presentation and plan to educate retailers; and (3) statistics from other cities similar to Redding relative to density, and instituting an additional business license fee for those that want to sell tobacco products.
The Vote:
AYES: Council Members – Dacquisto, and Mezzano
NOES: Council Members – Munns, Winter, and Audette
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Motion failed.
A SECOND MOTION WAS MADE by Mayor Audette, seconded by Council Member Dacquisto, to accept the report and request that the Police Chief bring return to Council with a report regarding RPD’s grant funded Tobacco Retail Minor Decoy Program.
The Vote:
AYES: Council Members – Dacquisto, Audette
NOES: Council Members – Mezzano, Munns, and Winter
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Motion failed.
A THIRD MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Winter, to: (1) accept the report on tobacco retailing; and (2) direct staff to canvass California municipalities to find out what is working and not working relative to tobacco retailers in their prospective jurisdictions with regards to enforcement; retailer density, how kids are targeted, everything and anything that has worked, has not worked, etc., collecting as much information as possible and return to Council with the findings for consideration at a future Council meeting.
The Vote:
AYES: Council Members – Dacquisto, Mezzano, Munns, Winter NOES: Council Members – Audette
ABSTAIN: Council Members – None
ABSENT: Council Members – None
9.2(c). Urgency Ordinance to establish distance between emergency housing sites within the City of Redding.
City Manager Tippin highlighted the Report to City Council (staff report), incorporated herein by reference.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Dacquisto, to: (1) adopt Urgency Ordinance No. 2667, an ordinance of the City Council of the City of Redding, to immediately establish Emergency Housing Site standards for distances between properties; (2) waive the full reading of the ordinance and read the ordinance by title only; (3) authorize the City Attorney to prepare, and the City Clerk to publish the summary ordinance according to law; and (4) find that the proposed ordinance is not considered a project under the California Environmental Quality Act.
The Vote:
AYES: Council Members – Dacquisto, Mezzano, Munns, Winter, and Audette NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
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9.2(d). Actions related to the Good News Rescue Mission Emergency Housing Site.
Community Development Manager Nicole S mith provided an overview of the Report to City Council (staff report), incorporated herein by reference.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to: (1) approve the Good News Rescue Mission’s Emergency Housing Site for 17 emergency sleeping cabins at 1411 Spruce Street (Assessor’s Parcel Number 104 -010- 028); (2) approve the Good News Rescue Mission’s Operations and Services Manual and Site Plan and authorize the City Manag er to establish the one -year term start date; (3) authorize the Mayor to execute a Funding Agreement with Good News Rescue Mission for site improvements including installation of required infrastructure for emergency sleeping cabins in a total amount not t o exceed $100,000; (4) authorize the City Manager to appropriate up to $198,800 in Encampment Resolution Funding and/or Affordable Housing Loan Funds for the project; (5) authorize the City Manager, or designee, to negotiate and execute any necessary documents to complete the project; and (6) b ased on the facts of the record, ma ke the finding that the subject project is categorically exempt under the California Environmental Quality Act Guideline Section 15061(b)(3) and 15304, Class 4 Minor Alterations to Land. The Vote: Unanimous Ayes
9.4(b). Oral report regarding the City of Redding Development Services discretionary emitting process.
Development Services Director Jeremy Pagan summarized the Report to City Council (staff report), and provided a PowerPoint presentation, both incorporated herein by reference.
The City Council took no formal action on this informational item.
9.15(a).Resolution approving an exception to the California Public Employee’s Retirement System (CalPERS) 180 day wait period with regard to re -hiring Kimberly Niemer as a retired annuitant in the position of Director of Community Services.
Personnel Director Kari Kibler summarized the Report to City Council (staff report), incorporated herein by reference.
A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to: (1) adopt Resolution No. 2024-014, a resolution of the City Council of the City of Redding approving a 180-day wait period exception and single interim appointment of Kimberly Niemer as Director of Community Services for the City of Redding pursuant to Government Code sections 7522.56 and 21224, effective February 7, 2024, for up to 960 hours; and (2) grant the City Manager authority to execute the necessary hiring documentation. The resolution allows retired Director of Community Services, Kimberly Niemer, to be rehired as an annuitant in the Community Services Department to manage the Emmerson Art Project.
The Vote:
AYES: Council Members – Dacquisto, Mezzano, Munns, Winter, and Audette NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution No. 2024-014 is on file in the Office of the City Clerk.
COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
Mayor Audette, and Mayor Pro Tempore Munns attended the League of California Cities Mayors and Council Members Academy in Monterey, California, from January 23-26, 2024.
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ADJOURNMENT
There being no further business , at the hour of 8:15 p.m. Mayor Audette declared the m eeting adjourned.
APPROVED:
_______________________________
Tenessa Audette, Mayor
ATTEST:
_______________________________
Sharlene Tipton, City Clerk
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Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
February 20, 2023, 5:15 PM
The meeting was called to order by Mayor Tenessa Audette with the following Council Members present: Michael Dacquisto, Mark Mezzano, Jack Munns, and Julie Winter.
Also present: City Manager Barry Tippin, Assistant City Manager Steve Bade, City Attorney Christian M. Curtis, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.
CLOSED SESSION
At the hour of 5: 15 p.m., Mayor Audette opened the Special Meeting and announced that the Council would adjourn to Closed Session.
At the hour of 6:00 p.m., Mayor Audette reconvened the Special Meeting to Open Session and reported that in reference to:
3A. Closed Session pursuant to California Government Code Section 54956.8:
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Locations: 3485 East Keswick Dam Rd., Assessor’s Parcel No. (APN) 114-090-041; 3481 East Keswick Dam Rd., APN 114-090-042;
3585 East Keswick Dam Rd., APN 114-220-048;
771 Shamrock St., APN 113-260-007
City Negotiator: Public Works Director Webb
Parties: City of Redding and:
James V. Blair and Allayne Blair;
Larry Dick and Lori Dick;
Thomas C. King and Carol A. King; and
James R. Spalding
Under Negotiation: Price and Terms
3B. Closed Session pursuant to California Government Code Section 54956.8:
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Location: 1503 Harpole Rd., APN 068-240-010
City Negotiator: Public Works Director Webb
Parties: City of Redding and Jessica Durand
Under Negotiation: Price and Terms
Pursuant to Government Code Section 54957.1(a), the City Council took no reporta ble action on this item.
3C. Closed Session pursuant to California Government Code Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATOR
Designated Agency Representative: Personnel Director Kibler Employee Organization: Local 1934 of International Association of Fire Fighters
Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.
ADJOURNMENT
There being no further business at the hour of 6:03 p.m., Mayor Audette declared the m eeting adjourned.
APPROVED:
_______________________________
Tenessa Audette, Mayor
ATTEST:
_______________________________
Sharlene Tipton, City Clerk
Packet Pg. 33
Attachment: Unofficial Minutes - Special Meeting - Closed Session of February 20, 2024 (4(a)--Approve City Council Minutes) 293
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Unofficial Minutes Redding City Council, Regular Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
February 20, 2024, 6:00 PM
The meeting was called to order at 6:04 p.m. by Mayor Tenessa Audette with the following Council Members present: Michael Dacquisto, Mark Mezzano, Jack Munns, and Julie Winter.
Also present: City Manager Barry Tippin, Assistant City Manager Steve Bade , City Attorney Christian M. Curtis, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart.
The Pledge of Allegiance to the Flag was led by Mayor Audette.
The Invocation was provided by Reverend Marygrace Sorensen, Unity in Redding.
PUBLIC COMMENT
Patrick Jones, District 5 Shasta County Board of Supervisor, requested the City Council to consider adopting a resolution authorizing concealed carry permitted citizens (CCW) on City of Redding property be allowed to bear arms. He provided backgr ound information relative to the recent passage of Senate Bill 2 (SB2), effective January 1, 2024, that created new mandates for the issuance of concealed carry permits and public carry regulations, including in government buildings and on governmental property
Richard Gallardo supported Mr. Jones request to the City Council to consider adopting a resolution to allow CCW citizens to bear arms on the City’s property. He affirmed with the Council that they did receive the sample resolutions he emailed to them previously.
Nick Gardner shared his frustration with his homeowners’ insurance being cancelled, an d opined that the City of Redding is negligent due to not preventing the homeless from starting warming fires in the greenbelt behind his home, and would like the City of Redding to take care of this to prevent fires from possibly destroying homes.
CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar and each Report to City Council (staff report) is incorporated herein by reference:
4(b). Accept and approve the following City of Redding Accounts Payable and Pay roll Registers:
(1) Accounts Payable Register No. 7 for the period of January 1, 2023 , through January 31, 2023, for a total of $23,766,404.27;
(2) Payroll Register No. 14 for the period of December 24, 2023, through January 6, 2024, for a total of $5,319,989.17; and
(3) Payroll Register No. 15 for the period of January 7, 2024 through January 20, 2024, for a total of $4,921,537.06; SUMMARY TOTAL: $34,007,930.50.
4.1(a). Approve construction of a joint trench crossing along Venture Pkwy for utility connections to lot 6A (5300 Venture Pkwy, Assessor’s Parcel Number 054 -220-033-000) in the Stillwater Business Park in the amount not to exceed $100,000; and authorize the City Manager, or designee, to do whatever is necessary to effectuate the work.
4.2(a). Approve the following actions relative to the State of California’s Housing and Community Development’s Community Development Block Grant - Disaster Recovery Workforce Development Program grant application: (1) adopt Resolution No. 2024-015, a resolution of the City Council of the City of Redding, authorizing the City Manager, or designee, to submit the grant application and any other necessary documents to apply, accept and appropriate the grant in the amount $6, 096,458; (2) find that applying for grant funds is not considered a project under the California Environmental Quality Act; and (3) find that applying for grant funds is categorically excluded, not subject to 24 CFR Section 58.5 and convert to exempt under the National Environmental Policy Act.
Packet Pg. 34
Attachment: Unofficial Minutes - Regular Meeting of February 20, 2024 (4(a)--Approve City Council Minutes) 294
2/20/2024
4.2(b). Authorize the City Manager , or designee, to execute all documents necessary to apply, accept, appropriate and implement the United States Economic Development Administration’s Public Works and Economic A djustment Assistance Program in an amount not to exceed $3,000,000 for infrastructure improvements located in the City of Redding Stillwater Business Park.
4.2(c). Authorize and approve the following actions: (1) authorize the Director of Finance, or designee, to establish a General Fund commitment of fund balance for $2,458,000 for the Community Development Block Grant Section 108 Guaranteed Loan security for the South City Park Project ; (2) direct the Director of Finance, or designee , to reduce this commitment annually by the Community Development Block Grant or other Community Development Fund principal payments ; and (3) direct the City Manager, or designee , to update the reserve policy to reflect the treatment of committed funds.
4.9(a). Approve and ratify submission of a grant application to the California Office of Traffic Safety Selective Traffic Enforcement Program in the amount of $438,563; and authorize the City Manager, or designee, to execute the grant agreement and all subsequent documents including administratively appropriating the funds if the grant is awarded.
4.11(a). Authorize and approve the following for the City of Redding Solid Waste Utility:
(1) authorize the purchase of one 2024 Kenworth T380 chassis using Sourcewell contract pricing with a net delivered cost of $124,050.59 including all applicable taxes and fees; (2) award Bid Schedule 5441 to the apparent low bidder Interstate Assembly Systems for the purchase of one 2023 or newer Heavy Equipment Service Body with Crane (Service Body) with a net delivered cost of $192,889.13 including all applicable taxes and fees; and (3) authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic con ditions up to a total of $30,000.
4.11(b).Authorize the following actions relative to Consulting and Professional Services Contract (C-5900) for the Old Alturas Road Bridge over Churn Creek Project: (1) approve the Fifth Amendment to the Consulting and Professional Services Contract (C-5900) with Morrison Structures, Inc., in the amount of $36,503.12, for a total not to exceed fee of $596,308.07; (2) authorize the City Manager to execute the Amendment; and (3) authorize the City Manager to approve additional contract amendments not to exceed $40,000.
4.11(c).Authorize and approve the following actions relative to the Summary Vacation of a portion of Twin View Boulevard (A-2022-00426): (1) adopt Resolution 2024-016, a resolution of the City Council of the City of Redding, summarily vacating a portion of Twin View Boulevard adjacent to Parcel Two as shown on the Record of Survey filed in Book 43 of Land Surveys at page 59, Shasta County Records described in Exhibit A and depicted in Exhibit B; (2) find the action consistent with the General Plan; and (3) find the action categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15035 – Minor Alterations in Land Use Limitations.
4.11(d).Accept Bid Schedule No. 5258 (Job No. 2488), Hollow Lane Storm Drain Project, awarded to Lakmann Builders, Inc., as satisfactorily complete, with a final cost of $883,071.
4.11(e).Accept Bid Schedule No. 5222 (Job No. 7336), Redding Aquatic Center 50 -Meter Pool Improvements, awarded to Western Water Features, Inc., as satisfactorily complete, with a final cost of $1,255,347.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Munns, that the foregoing items on the Consent Calendar be acce pted, acknowledged, adopted, approved, and/or authorized as recommended.
The Vote:
AYES: Council Members – Dacquisto, Mezzano, Munns, Winter, and Audette NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – None
Resolution Nos. 2024-015 and 2024-016 are on file in the Office of the City Clerk.
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Attachment: Unofficial Minutes - Regular Meeting of February 20, 2024 (4(a)--Approve City Council Minutes) 295
2/20/2024
REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,
BOARDS, COMMISSIONS AND COMMITTEES
9.2(d). Actions related to the Good News Rescue Mission's Property Purchase and development of a Day Resource Center.
City Manager Tippin summarized the Report to City Council (staff report), incorporated herein by reference.
Jack Baker stated his support of the Good News Rescue Mission, however, expressed concerns relative to the long-term impact for Redding.
Nick Gardner opposed spending taxpayer funds on the Day Center and opined that the City Council should be discouraging and not encouraging the homeless to come to Redding.
A discussion amongst the Council ensued.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Munns, to approve the following actions relative to the Good News Rescue Mission’s acquisition of 3145 Veda Street (Assessor’s Parcel Number (APN) 104-620-052-000) and 3150 South Market Street (APN 104-620-059-000) for the development of a community - served day resource center: (1) accept the use of a broker’s opinion of value to justify the $875,000 purchase price for the subject properties; (2) authorize the City Manager, or designee, to negotiate and finalize a Development Funding Agreement that includes but is not limited to: (a) providing an Encampment Resolution Funding Program grant in an amount not-to-exceed $3,000,000 as a secured, forgivable loan with a term that begins with the issuance of a building permit and ends three years after the opening date of the day resource center operating in accordance to a City Council approved operations agreement; (b) the City Manager establishing escrow specific conditions that include: a 45-day escrow term; disbursement of acquisition funding; Phase I environmental site assessment submittals; a $20,000 contingency fund for applicable escrow extension accommodations, American Land Title Association endorsements, or other due diligence cost s; and acknowledges a City of Redding approved use permit will be applied for after the close of escrow; (c) 18-month term schedule of performance; (d) scope and budget for the day resource center rehabilitation project; (e) Operations Agreement negotiated within 180 days; and (3) authorize the Mayor to execute the resulting Development Funding Agreement and the associated documents; and (4) find that the aforementioned actions are exempt from review under the California Environmental Quality Act (CEQA) Guidelines, pursuant to Section 15061(b)(3) – Common Sense Exemption. A CEQA review will be completed as part of the use permit process once the details of the day resource center rehabilitation are defined. The Vote: Unanimous Ayes.
9.10(a).City of Redding Mid-Year Budget Review and Associated Resolution.
Finance Director Greg Robinett summarized the report to City Council (staff report), and provided a PowerPoint presentation, both incorporated herein by reference.
A MOTION WAS MADE by Council Member Winter, seconded by Council Member Mezzano, to : (1) a ccept the City of Redding’s Fiscal Year 2023 -24 Mid -Year Budget Report; and (2) adopt Resolution No. 2024-017, a resolution of the City Council of the City of Redding, approving and adopting the 34 th Amendment to City Budget Resolution No. 2023-060 increasing appropriations by $1,420,600 for Fiscal Year 2023-24 and increasing appropriations by $163,800 for Fiscal Year 2024-25.
Resolution No. 2024-017 is on file in the Office of the City Clerk.
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Attachment: Unofficial Minutes - Regular Meeting of February 20, 2024 (4(a)--Approve City Council Minutes) 296
2/20/2024
SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENT IAL TOPICS FOR
FUTURE CITY COUNCIL MEETINGS
At Vice Mayor Winter’s suggestion, a consensus of the Council directed staff to provide a status update for consideration by the Council at a future meeting regarding how the body worn cameras are working for the Redding Police Department since its implementation in August 2023.
At Council Member Mezzano’s suggestion, a consensus of the Council directed staff to return to Council with information for consideration by the Council at a future meeting regarding Senate Bill 2, which went into effect on J anuary 1, 2024, that created new mandates for the issuance of concealed carry permits and public carry regulations, including in government buildings and on governmental property.
ADJOURNMENT
There being no further business , at the hour of 7:00 p.m. Mayor Audette declared the m eeting adjourned.
APPROVED:
_______________________________
Tenessa Audette, Mayor
ATTEST:
_______________________________
Sharlene Tipton, City Clerk
Packet Pg. 37
Attachment: Unofficial Minutes - Regular Meeting of February 20, 2024 (4(a)--Approve City Council Minutes)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the Mayor to send a Letter of Support to United States Senators Alex Padilla and Laphonza Butler for funding support to expand Simpson University's nursing programs.
Fiscal Impact
There is no fiscal impact to sending the attached letters of support.
Alternative Action
The City Council could choose to not send the letters of support.
Background/Analysis
Simpson University (Simpson) is seeking support for congressional funding to expand its nursing programs that are offered at the Universi ty. The additional funding will allow Simpson to make needed upgrades to modernize its simulation lab and acquire much needed equipment such as mannequins, software, and other needed equipment. Simpson is hoping to expand its nursing programs and offer ad ditional degree programs such as Family Nurse Practitioner, Doctorate of Nursing Practice, and Physician’s Assistant.
Simpson University is aware that there is a shortage of nurses in Northern California and hopes with expanding its nursing programs that it can increase the number of qualified nurses to the North State. This would allow more students to attend Simpson University with providing more class options and contribute to the local economy of Redding and neighboring areas.
Council Priority/City Manager Goals
• This item is a routine agenda item.
MEETING DATE: March 5, 2024
ITEM NO. 4.1(a)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.1(a)--Letter of Support for Simpson University Nursing Program Equipment Jason Gibilisco, Management
Assistant to the City Manager
Packet Pg. 38
Report to Redding City Council February 26, 2024
Re: 4.1(a)--Letter of Support for Simpson University Page 2
Attachments
^LOS Sen Butler
^LOS Sen Padilla
Packet Pg. 39
Tenessa Audette, Mayor
[email protected]
530.225.4447
March 5, 2024
The Honorable Laphonza Butler
United States Senator
112 Hart Senate Office Building
Washington, D.C., 20510
Dear Senator Butler,
On behalf of the City of Redding, I am writing to express support for the Congressionally Directed Spending request submitted by Simpson University in Redding, CA (Simpson) for nursing simulation equipment to further curriculum development.
Simpson University's nursing program has long been recognized for its commitment to producing skilled Registered Nurses who are equipped to lead in their respective fields. By investing in the modernization of the Simulation Lab, Simpson will further empower its students to excel in their studies. The integration of virtual simulation products into Simpson’s Simulation Lab holds immense promise not only for the advancement of nursing education at Simpson but also for the enhancement of healthcare delivery in Redding and its surrounding communities.
The shortage of qualified nurses in Northern California, particularly in Shasta County and rural areas, has been a persistent challenge over the past two decades. As we approach 2030, it is projected that California will rank among the top five states facing nursing shortages nationwide. This initiative will facilitate the expedited production of qualified nurses, addressing the immediate needs of the local healthcare sector.
This funding will enable Simpson to acquire state-of-the-art equipment, including new mannequins, software, and other essential resources, thereby enhancing the quality of education and training offered to nursing students. In addition, this project will also have a positive economic impact on our community. It will provide more class options with the latest technology and equipment, and contribute to the overall growth of our local economy by increasing the number of students Simpson serves in Redding and neighboring areas.
Thank you in advance for your consideration of this request.
Sincerely,
Tenessa Audette
Mayor
City of Redding
Packet Pg. 40
Attachment: ^LOS Sen Butler (4.1(a)--Letter of Support for Simpson University) Tenessa Audette, Mayor
[email protected]
530.225.4447
March 5, 2024
The Honorable Alex Padilla
United States Senator
331 Hart Senate Office Building
Washington, D.C., 20510
Dear Senator Padilla,
On behalf of the City of Redding, I am writing to express support for the Congressionally Directed Spending request submitted by Simpson University in Redding, CA (Simpson) for nursing simulation equipment to further curriculum development.
Simpson University's nursing program has long been recognized for its commitment to producing skilled Registered Nurses who are equipped to lead in their respective fields. By investing in the modernization of the Simulation Lab, Simpson will further empower its students to excel in their studies. The integration of virtual simulation products into Simpson’s Simulation Lab holds immense promise not only for the advancement of nursing education at Simpson but also for the enhancement of healthcare delivery in Redding and its surrounding communities.
The shortage of qualified nurses in Northern California, particularly in Shasta County and rural areas, has been a persistent challenge over the past two decades. As we approach 2030, it is projected that California will rank among the top five states facing nursing shortages nationwide. This initiative will facilitate the expedited production of qualified nurses, addressing the immediate needs of the local healthcare sector.
This funding will enable Simpson to acquire state-of-the-art equipment, including new mannequins, software, and other essential resources, thereby enhancing the quality of education and training offered to nursing students. In addition, this project will also have a positive economic impact on our community. It will provide more class options with the latest technology and equipment, and contribute to the overall growth of our local economy by increasing the number of students Simpson serves in Redding and neighboring areas.
Thank you in advance for your consideration of this request.
Sincerely,
Tenessa Audette
Mayor
City of Redding
Packet Pg. 41
Attachment: ^LOS Sen Padilla (4.1(a)--Letter of Support for Simpson University)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions:
(1) Adopt Resolution to a uthorize the City Manager, or designee, to submit a grant application for the State of California’s Department of Housing and Community Development Prohousing I ncentive Program , and if awarded, execute any agreements and subsequent documentation to facilitate acceptance of the grant; and (2) Find that applying for grant funding is not considered a project under the California Environmental Quality Act.
Fiscal Impact
Prohousing Incentive Program (PIP) funds are grant funds with no match obligation. There is no impact to the General Fund. Staff may apply for up to $1,000,000 in grant funds.
Alternative Action
The City Council could decline to authorize submission o f the PIP grant application for the requested project and staff would continue to search for alternative funds.
Background/Analysis
On September 19, 2023, Council approved staff to apply to the State of California’s Housing and Community Development Pro gram (HCD) to obtain the Prohousing Designation. For those jurisdictions that have a Prohousing Designation, HCD also offers the Prohousing Incentive Program (PIP) which is funded through Chapter 364, Statutes of 2017 (SB 2, Atkins), which established the Building Homes and Jobs Trust Fund, with five percent of annual collections to be used for this incentive program.
PIP is intended to increase participation in HCD’s Prohousing Designation Program by pairing MEETING DATE: March 5, 2024
ITEM NO. 4.1(b)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 4.1(b)--Authorization to apply for State of California Prohousing Incentive Program (PIP) Program Funding.
Barry Tippin, City Manager
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Report to Redding City Council February 28, 2024
Re: 4.1(b)--Authorization to apply for Prohousing Incentive Program Funding Page 2
the designation with an impactful award grant . HCD will award PIP funds to eligible jurisdictions with the Prohousing Designation, with additional bonus dollars available based on a jurisdiction’s Prohousing Designation Program application score. Staff has applied for the Prohousing Designation but h as not been awarded a score, as yet. PIP funding may be used for the predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, or rental housing that is affordable to extremely low -, very low-, low-, and moderate-income households, including necessary operating subsidies. Funds may also be used for affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of area median income, or 150 percent of area median income in high -cost areas as well as other eligible uses.
Environmental Review
Applying for grant funding is not considered a project under the California Environmental Quality Act (CEQA). Any project that is developed will be reviewed for CEQA compliance once the details are known.
Council Priority/City Manager Goals
• Government of the 21 st Century - “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development- “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Resolution
Packet Pg. 43
RESOLUTION NO. 2024-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
AUTHORIZING APPLICATION FOR, AND RECEIPT OF, PROHOUSING
INCENTIVE PROGRAM FUNDS
WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the California Department of Housing and Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to by the Department as the Prohousing I ncentive Program or “PIP”); and
WHEREAS the City Council of the City of Redding desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward plann ing and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and
WHEREAS, the Department has issued Guidelines and Application on January 23, 2024, in the amount of $9,483,402.17 for PIP;
NOW, THEREFORE, the City Council of the City of Redding (“Applicant”) resolves as follows:
SECTION 1. The City Manager of the City of Redding, or designee, is hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $1,000,000.
SECTION 2. In connection with the PIP grant, if the Application is approved by the Department, the City Manager of the City of Redding, or designee, is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount not to exceed $1,000,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the PIP grant, the Applicant’s obligations related thereto, and all amendments thereto.
SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement.
Pursuant to the Guidelines and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application.
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Attachment: ^Resolution (4.1(b)--Authorization to apply for Prohousing Incentive Program Funding) I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 5th day of March, 2024, and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
___________________________________
TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVED:
___________________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney
STATE OF CALIFORNIA
City of Redding
I, Sharlene Tipton, City Clerk of the City of Redding, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted at a duly noticed and convened meeting of said City Council on March 5, 2024, and that such resolution has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
__________________________________________
Sharlene Tipton, City Clerk of the City of Redding,
State of California
By: ______________________________________
Name and Title
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Attachment: ^Resolution (4.1(b)--Authorization to apply for Prohousing Incentive Program Funding)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Acknowledge the upcoming annua l City of Redding Far Nor Cal Regional Science Bowl to be held on Saturday, March 9, 2024, at Shasta College.
Fiscal Impact
The City of Redding Far Nor Cal Regional Science Bowl (Science Bowl) was included in the budget; there is no added fiscal impact.
Alternative Action
The City Council may choose not to acknowledge the upcoming Science Bowl.
Background/Analysis
The City of Redding hosts the Science Bowl annually, which consists of a highly challenging and technical question -and-answer competition . The Science Bowl includes some of Northern California's brightest middle and high school students. The event is open to the public and will take place at Shasta College on March 9, 2024, between 9 AM and 4 PM. The championship rounds, featuring the top t wo middle school and high school teams, will be held in front of a large, live audience in the Shasta College theater from 2:30-3:30 PM. The championship winners will earn an all -expense-paid trip to Washington, D.C., to compete in the Department of Energy’s National Science Bowl on April 25 – 29, 2024. We expect approximately 34 teams representing 22 middle schools and high schools from Butte, Humboldt, Lassen, Shasta, Siskiyou, Tehama, and Trinity Counties.
Environmental Review
This is not a project def ined under the California Environmental Quality Act, and no further action is required.
MEETING DATE: March 5, 2024
ITEM NO. 4.5(a)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.5(a)--Regional Science Bowl Acknowledgment Nick Zettel, Director of
Redding Electric Utility
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Report to Redding City Council February 26, 2024
Re: 4.5(a)--Regional Science Bowl Acknowledgment Page 2
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Packet Pg. 47
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following for the Redding Fire Department:
(1) Approve submittal of a grant application to the Federal Emergency Management Agency Assistance to Firefighters Grant in the amount of $440,000 with a ten percent match requirement. The funds requested will cover vital training for the department and cancer screening as recommended by the National Fire Protection Agency; and (2) Approve the International Association of Fire Fighters as the sole source provider of Fire Ground Survival Training should grant funds be awarded.
Fiscal Impact
The Redding Fire Department (RFD) is requesting $440,000 from the Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG). The grant requires a ten percent match of $44,000. As proposed, the match requirement would be funded through the Fire Department’s current budget without a budget request. If the grant is awarded, staff will return to the City Council (Council) for grant acceptance, match confirmation and fund allocation.
Alternative Action
The City Council could choose not to authorize the Fire Department to apply for grant funding for all or part of the request.
Background/Analysis
The AFG is a federal program that aims to meet the needs of firefighting, and emergency response. The funding provided through the grant is focused on firefighter health and safety.
Training: The Department is requesting funding for two certified training courses – International Association of Fire Fighters (IAFF) Fire Ground Survival and Confined Space Awareness.
MEETING DATE: March 5, 2024
ITEM NO. 4.8(a)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.8(a)--Authorize Application to Assistance to Firefighter Grant Jerrod Vanlandingham, Fire
Chief
Packet Pg. 48
Report to Redding City Council February 28, 2024
Re: 4.8(a)--Authorize Application to Assistance to Firefighter Grant Page 2
Fire Ground Survival training teaches the skills essential to survival if a firefighter is lost, trapped, injured, or experiencing a breathing apparatus malfunction. This program aims to ensure that training for Mayday prevention and ope rations is consistent among all firefighters with a focus on the following: Preventing the Mayday, Being Ready for the Mayday, Self -Survival Procedures, Self-Survival Skills, and Managing a Mayday.
The RFD has identified the IAFF Fire Ground Survival Co urse as the most comprehensive course that is compliant with National Fire Protection Agency ( NFPA) Standards. Consistency throughout the fire service is imperative when it comes to Mayday situations. The Department identified the IAFF course as the most c omprehensive and applies the lessons learned from firefighter fatality investigations conducted by the National Institute for Occupational Safety and Health (NIOSH) and has been developed by a committee of subject matter experts from the IAFF, the Internat ional Association of Fire Chiefs (IAFC) and NIOSH. Should funding be approved through this grant, the RFD is requesting this training be sole-sourced.
Confined Space Awareness training enables firefighters to recognize potential dangers in confined spaces, leading to improved safety for themselves and others while reducing the time needed to assess the situation and initiate rescue operations. This expedited response will maximize the chances of successful outcomes for victims.
The request to AFG for training will include the cost of the train -the-trainer course, all materials, equipment, and overtime for the attendees, or the overtime for shift coverage. Both trainings will result in certification for the entire Department and bring the RFD into complia nce with NFPA standards and continue to keep RFD in compliance with OSHA standards; OSHA Respiratory Protection Standard, Title 29, Code of Federal Regulations,1910.134 and OSHA Fire Brigade Standard, Title 29, Code of Federal Regulations.
Cancer Screening: The Department is requesting funding for cancer screening of all personnel over the next two years. Specifically, the RFD has identified testing which screens for over 50 types of cancers. The testing can identify cancers in their early stages. NFPA 15 83 Standard on Health-Related Fitness programs for Fire Department Members does not specify specific cancer screening methods but instead emphasizes the importance of cancer screening as part of a comprehensive health program. Firefighter occupational canc er is the leading cause of line -of- duty deaths in the fire service. This type of cancer screening can detect cancers before symptoms – the earlier the cancer is diagnosed, the greater the chance of successful treatment and survival.
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Public Safety – "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Budget and Financial Management – "Achieve balanced and stable 10—year Financial Plans for all funds."
Packet Pg. 49
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Adopt new City of Redding Personnel Policy – Hybrid/Remote and Remote Work Program Policy allowing remote work for City of Redding employees for select assignments.
Fiscal Impact
There is no immediate fiscal impact for developing a Hybrid/Remote and Remote Work Program Policy (Remote Work Policy).
Alternative Action
The City Council (Council) could decline to approve the proposed Remote Work Policy and/or provide alternative direction to staff. Failure to adopt a permanent Remote Work Policy would result in the current employees participating in the pilot program returning t o City of Redding designated work locations.
Background/Analysis
In August 2022, the Council approved a Hybrid/Remote and Remote Work Program Pilot. Since its inception, employees in the Redding Independent Employees Organization (RIEO), United Public Employees of California – Technical Unit (UPEC – Tech) and Unrepresented employees have participated in the pilot program.
MEETING DATE: March 5, 2024
ITEM NO. 4.15(a)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.15(a)--Approval of new Hybrid/Remote and Remote Work Program Policy Kari Kibler, Personnel
Director
Packet Pg. 50
Report to Redding City Council February 27, 2024
Re: 4.15(a)--Hybrid/Remote Work Program Policy Page 2
Creating arrangements where eligible classifications of employees can perform work outside the traditional office location, either on a regular or hybrid schedule, benefits City employees, departments/divisions and the community in the following ways:
• Improved recruitment and retention of highly qualified employees; • Improved employee morale and job satisfaction;
• Greater flexibility relative to work schedules;
• Reduced employee absenteeism;
• Increased productivity;
• Efficient use of City resources, including office space; • Reduced employee commute time and costs;
• Ability to function during an emergency when the regular worksite is inaccessible; and • Decreased energy consumption, air pollution, and traffic.
Staff recommends that Council adopt a permanent Remote Work Policy. The proposed policy is largely unchanged from the pilot policy, but does include the following changes:
• Clarification that the approval of any full remote work assignments will be very limited and determined by the City Manager; and
• Clarification that hybrid/remote work assignments should generally not exceed more than two days of remote work per week (decrease from three days).
If approved by Council, employees in the RIEO and UPEC -Tech units as well as Unrepresented employees would be eligible to participate in the program. Both RIEO and UPE C - Tech units have had the opportunity to review the draft policy and have executed side letters to participate in the permanent Hybrid/Remote and Remote Work Program, pending Council approval of the permanent policy.
Environmental Review
This is not a project defined under California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
• Government of the 21 st Century - “Be relevant and proactive to the opportunities and challenges of today’s residents and wo rkforce. Anticipate the future to make better decisions today.”
Attachments
^Personnel Policy - COR Hybrid Remote Work
^Personnel Policy - COR Hybrid Remote Work Program - Redline UPEC Tech Side Letter re Hybrid Remote Policy
RIEO Side Letter - Hybrid Remote Work Policy
Packet Pg. 51
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
3/5/24
1 Personnel Director ____________________________ City Manager ________________________________
Purpose
Hybrid/Remote (Hybrid) and Remote work is a voluntary arrangement that allows eligible City of Redding employees to request to solely work in a designated area outside the office (Remote), or work in a combination of onsite and remote work locations (Hybrid). Where approved, Hybrid and Remote work is a cooperative arrangement between employees, supervisors, and employing departments.
Hybrid and Remote work can benefit employees, departments, and the community. Benefits may include:
• Ability to function during an emergency when the regular worksite is inaccessible • Increased productivity
• Efficient use of City resources, including office space • Recruitment and retention of highly qualified employees • Greater flexibility for employees and departments
• Improved employee morale and job satisfaction
• Reduced employee absenteeism
• Reduced employee commute time and costs
• Decreased energy consumption, air pollution, traffic, and parking congestion
Onsite work benefits employees, departments, and the community in ways that include:
• Comprehensive communication unfettered by limitations of technology • Serendipitous, unscheduled collaboration
• Ongoing sharing of institutional knowledge and areas of expertise • Greater understanding of expectations, job requirements and how to get things done in the organization and community
• Recruitment and retention of highly qualified employees • Reinforcement of core values and sense of commitment to a common mission • Improved employee morale and job satisfaction
• Interactions with a broader variety of staff and the community, which facilitate professional growth
The Hybrid/Remote and Remote Work Policy applies citywide and is made available to all eligible employees in their respective departments upon Department Director recommendation and approval by the City Manager or his/her designee. The allowance of full Remote work will be very limited and any allowance will be as determined by the City Manager.
Packet Pg. 52
Attachment: ^Personnel Policy - COR Hybrid Remote Work (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
3/5/24
2 Policy
Hybrid and Remote work are neither an entitlement, nor a vested right as a condition of employment. They are a tool to allow for flexibility in work options where the work is conducive to Hybrid or Remote work. Availability will vary among specific job classifications and department needs/requirements. Not all employees perform work that will qualify for Hybrid or Remote work. Hybrid or Remote work does not change the duties, obligations, responsibilities, or terms and conditions of City employment. Hybrid and Remote workers must comply with all City rules, policies, practices, applicable MOUs, approved work schedules and instructions.
All City employees who request Hybrid or Remote work must have an approved Hybrid/Remote and Remote Work Agreement under this Policy. A City department may have additional hybrid and remote work requirements, guidelines, or procedures, provided they are consistent with, and not less restrictive than, the intent of this Policy. Employees must read the Hybrid/Remote and Remote Work Policy and guidelines and submit a Hybrid/Remote and Remote Work Application and Agreement and Hybrid/Remote and Remote Work Safety Checklist and Self-Certification through the departmental approval process.
The City Manager/designee or a Department Director may deny, end or modify a Hybrid/Remote and Remote Work Agreement at any time by written notice to the employee.
Denial, termination, or modification of the Hybrid/Remote and Remote Work Agreement may be accomplished without demonstration of cause being necessary Similarly, a Hybrid or Remote worker may end or request to change a Hybrid/Remote and Remote Work Agreement at any time. For requests to modify the arrangement but continue to work remotely, Department Director approval is required. Employees may be removed from the Hybrid/Remote and Remote Work Program if they do not comply with the terms of their hybrid/remote work agreements or, if in the sole discretion of their respective Department Director, the work being performed remotely is no longer appropriate to be performed remotely or for any other business, operational, performance or personnel-related reason.
While a Hybrid or Remote worker may be assigned a modified work schedule, the schedule must consist of scheduled core work hours when work must be performed to ensure accessibility. The core work hours are 9 am to 3 pm, Pacific Standard Time (PST). Hybrid and Remote workers shall follow standard lunch practices. Employees may not engage in activities while working remotely that would not be permitted at the regular work site, such as child, elder or other dependent care. Notwithstanding the core work hours, Hybrid and Remote workers may take care of personal business during standard break periods, as they would at the regular worksite.
Packet Pg. 53
Attachment: ^Personnel Policy - COR Hybrid Remote Work (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
3/5/24
3 Following approval, remote workers are required to comply with the terms of their Hybrid/Remote and Remote Work Program Agreement and must be accessible and readily available via telephone, video-conference and e-mail, just as they are when working at the main work site.
It is the employee’s responsibility to be aware of their work commitments and to make necessary arrangements to attend all meetings while working remotely. When appropriate, meetings can be attended via telephone, video-conference, or other electronic means. For those working on a Hybrid remote assignment, at the supervisor or manager’s discretion and upon four (4) hours’ notice, employees may be required to report to a central workplace as needed to attend work-related meetings or other events. Those on Remote assignment may be required to report to a central workplace, as directed by the supervisor or manager, within no fewer than three (3) days’ notice.
The Hybrid/Remote and Remote Work Policy is generally intended to be cost neutral and the City assumes no responsibility for the set up or operating costs of working remotely, other than City provided computing equipment, as the employee has volunteered for the benefits of working remotely. The City shall not be responsible for personal costs that are associated with remote work, including but not limited to energy, data or maintenance costs, network costs, home maintenance, home workspace furniture, ergonomic equipment, liability for third party claims, or any other incidental costs (e.g. utilities associated with the employee’s remote work). Exceptions will be evaluated on a case-by-case basis as needed.
Departments have the sole discretion to provide equipment (PC/laptop, keyboard, mouse, monitor(s), speakers, microphone), software, or supplies to use while working remotely.
Departments providing equipment, software, or other supplies to remote workers must reasonably allocate those resources based on operational and workload needs and must notify and work with the Information Technology (IT) Department when allowing use of City resources outside of City property.
All City rules regarding the use of computers and the internet apply while an employee is working remotely.
There is no change to existing compensation or benefits due to remote working. The City will follow state and local tax requirements for where the Remote worker resides.
Any breach of this Policy or the associated agreement by the employee may result in termination of the arrangement and agreement and/or disciplinary action, up to and including termination of employment.
Packet Pg. 54
Attachment: ^Personnel Policy - COR Hybrid Remote Work (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
3/5/24
4 Eligibility
Eligibility for Hybrid and Remote work is based on both the position and the employee. Not every position, assignment or every employee, is well-suited and/or eligible for Hybrid or Remote work. The Department Director and City Manager/designee has the absolute discretion to determine whether a position/assignment/employee is eligible to work remotely or on hybrid bases, utilizing criteria that includes, but is not limited to the following:
A. Position Eligibility:
An employee’s position may be suitable for Hybrid or Remote work when the job duties:
• Are independent in nature and remote work will not negatively impact the workload of others
• Are primarily knowledge-based
• Lend themselves to measurable deliverables
• Do not require frequent interaction at the regular worksite with supervisors, colleagues, clients, or the public, in person or by phone (For example, classifications which are the first point of contact at a public counter, or which must supervise the work of others in person, may not be suitable for working remotely.) • Do not require the employee’s immediate presence at the regular worksite to address unscheduled events, unless alternative arrangements for coverage are possible • Are not essential to the management of on-site workflow
B. Employee Eligibility:
Employees may be suitable for Hybrid or Remote work when they have demonstrated, as determined by the Director:
• Dependability and responsibility
• Effective communication with supervisors, coworkers, and customers • Demonstrated motivation
• The ability to work independently
• A consistently high rate of productivity
• A high level of skill and knowledge of the job
• The ability to prioritize work effectively
• Good organizational and time management skills
Other considerations include, but are not limited to: the employee’s ability to create a functional, reliable, safe, and secure remote workplace; the risk factors associated with performing the employee’s job duties from a location separate from the regular worksite; the ability to measure the employee’s work performance from a location separate from the regular Packet Pg. 55
Attachment: ^Personnel Policy - COR Hybrid Remote Work (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
3/5/24
5 worksite; the employee’s supervisory responsibilities; the ability to maintain effective working relationships; other considerations deemed necessary and appropriate by the employee’s immediate supervisor, Department Director, and the City Manager/designee.
Employees who are not upholding City obligations, such as meeting performance or conduct expectations and standards, as determined by the supervisor/manager, are not eligible to work on a hybrid or remote basis under this Policy. Employees must have rated as at least “Meets Expectations” in all competencies on their most recent performance evaluation (within the past 18 months) in order to be considered for Hybrid or Remote work. If an employee is subsequently marked “Below Expectations” in any competency or is subsequently placed on a Performance Improvement Plan (PIP), Hybrid or Remote work may be suspended until performance improves.
Disciplinary action, including Memos of Counseling and higher levels of discipline and/or being placed on a PIP within the last 12 months may preclude an employee from being able to work hybrid or remotely. Similarly, if an employee is working hybrid or remotely and is the subject of disciplinary action or is being considered for or pending disciplinary action, the Hybrid/Remote and Remote Work agreement will be reviewed for appropriateness.
Agreement Options
Hybrid and Remote work agreements are voluntary and can be on a long-term or short-term basis, regular and recurring, an occasional basis, or any combination thereof.
Regular and recurring means an employee works away from the regular worksite on an established day or days, and on a recurring schedule. This should generally not be more than two days per week for Hybrid Remote work.
Employees who work Hybrid remote on a regular or recurring basis must be available to work at the regular worksite on remote workdays, if needed. Employees must obtain prior authorization from their Department Director to change a regularly scheduled Hybrid remote workday.
Those working solely on a remote basis may be required to be present in the office to attend City business. In these instances, Remote workers will not be paid for commute time or reimbursed for expenses incurred for travelling to the work site or other locations as designated by the employee’s supervisor, unless approved by their Department Director prior to the travel. If the Remote worker is approved to attend a conference, the City will pay the difference of travel cost between City facilities and the conference location or the actual cost, whichever is less.
Occasional remote work means an employee works away from the office on an infrequent, Packet Pg. 56
Attachment: ^Personnel Policy - COR Hybrid Remote Work (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
3/5/24
6 one-time, or irregular basis. This option provides an ideal arrangement for employees who generally need to be in the office, but who sometimes have projects, assignments, or other circumstances that meet the eligibility criteria.
Work Hours
All the rules applicable at the regular worksite are applicable while working hybrid or remotely. That includes, but is not limited to:
• Remote workers must perform designated work during scheduled core work hours as stated in their Hybrid/Remote and Remote Work Program Agreement • Core hours of work will be required to be between 9 am and 3 pm, Pacific Standard Time
• Employees must account for and report time spent working remotely the same way they would at the regular worksite, or according to the terms of the Hybrid/Remote and Remote Work Agreement
• Employees may work overtime only when directed to do so and approved in advance by the supervisor
• Employees must obtain approval to use vacation, sick, or other leave in the same manner as departmental employees who do not work remotely • Hybrid and Remote workers who become ill must advise their supervisor and report the hours actually worked, and use sick leave for hours not worked the same way they would at the regular worksite, or according to the terms of the Hybrid Remote/Remote Work Agreement.
Worksite
A Hybrid or Remote worker must designate a work area suitable for performing official business. The employee must perform work in the designated area when working remotely.
When working remotely, workers must work in an environment free of distractions that allows them to focus and perform their duties safely and efficiently. Employees are responsible for ensuring their work areas are ergonomic and comply with health and safety requirements covered in the Hybrid/Remote and Remote Work Policy/guidelines/etc. The City and/or department may request video tours of the employee’s designated work area to determine compliance with health and safety rules. The remote worker must complete the associated Hybrid/Remote and Remote Work Safety Checklist and Self-Certification Form to ensure compliance. Any change in the conditions established in the Remote Work Safety Checklist and Self-Certification Form must be reported to the Department Director within one (1) business day.
Employees are covered by workers’ compensation laws when performing work duties at their designated alternate locations during regular work hours. An employee who suffers a work- Packet Pg. 57
Attachment: ^Personnel Policy - COR Hybrid Remote Work (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
3/5/24
7 related injury or illness while working hybrid or remotely must notify his or her supervisor and complete any required forms immediately.
The City is not liable for injury to the hybrid or remote worker that occurs outside of the working hours designated in their Hybrid/Remote and Remote Work Program Agreement or while not conducting City work. The City is not liable for damage to an employee’s personal or real property while the employee is working at an alternate worksite. The City is not liable for the injury to the hybrid or remote worker’s family members, or others within or around the remote worker’s home.
Equipment and Supplies
A Hybrid and Remote worker must have a suitable desk/work area and chair to work ergonomically safe and without disruption. A Hybrid and Remote worker must identify the equipment, software, supplies, and support required to successfully work at an alternate location, and must specify those items in the remote work application, and complete the Hybrid/Remote and Remote Agreement form.
If the department does not provide the needed equipment, software, supplies or support, and the employee does not have them, the employee will not be eligible to work remotely. The department will coordinate with the Chief Information Officer/designee to review and approve equipment and software as it relates to network safety and security, as well as track and monitor City-owned equipment utilized by a Hybrid or Remote worker.
Hybrid and Remote workers must immediately contact their supervisors if equipment, connectivity, or other problems prevent them from performing work remotely.
A. City Equipment
Equipment, software, or supplies provided by the City are for City business only. Hybrid and Remote workers do not obtain any rights to City equipment, software, or supplies provided in connection with working remotely. The employee must immediately return all City equipment, software and supplies at the conclusion of the remote work arrangement or at the department’s request.
A Hybrid and Remote worker must protect City equipment, software and supplies from possible theft, loss, and damage. Any repair or required maintenance on City-owned equipment will require the item be physically brought into the IT Department, returned to the IT Department as directed by IT staff, or the employee’s primary workplace if the issue cannot be resolved remotely by IT staff.
Any equipment, software, files and databases provided by the City shall remain the property of the City. Hybrid and Remote workers must adhere to all software copyright laws, and may not Packet Pg. 58
Attachment: ^Personnel Policy - COR Hybrid Remote Work (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
3/5/24
8 make unauthorized copies of any City-owned software. Hybrid and Remote workers may not add hardware or software to City equipment without prior written approval.
When a Hybrid and Remote worker is connecting to the City network with a City issued PC or laptop, either a VPN or RDWeb portal connection is acceptable.
B. Personal Equipment
When a Hybrid and Remote worker is connecting to the City network using personal PC or laptop, only a RDWeb portal connection is allowed. Hybrid and Remote workers assume any risk for damages caused by personal devices connected to a City computer. (i.e. keyboard, mouse, monitors, printers) The IT Department will not be responsible for the troubleshooting of personal devices.
Security of Confidential Information
All files, records, papers, or other materials created while working remotely are City property.
Hybrid and Remote workers and their supervisors shall identify any confidential, private or personal information and records to be accessed and ensure appropriate safeguards are used to protect them. Any supervisor of the employee may require an employee to work at private locations when handling confidential or sensitive material. To avoid breaches of confidentiality, the printing of any confidential information in remote work locations must be approved by the supervisor of the employee. Likewise, any meetings conducted while working remotely that may divulge sensitive/confidential information must be clearly communicated, and the remote worker will be required to conduct the meeting in a private location so as not to be overheard.
Hybrid and Remote workers are required to log off the City network when not in use and secure equipment when left unattended. Hybrid and Remote workers may not disclose, or leave available for risk of disclosure, confidential or private files, records, materials, or information, and may not allow access to City networks or databases to anyone who is not authorized to have access.
Except as directed by the Chief Information Officer or designee, Hybrid and Remote workers are not to store City documents or materials on their personal computer or device or use their personal e-mail accounts to transfer documents. Documents should be transferred through IT Department approved means such as the use of GoAnywhere file transfer software. All materials should be stored on the City network. Hybrid and Remote workers are required to follow all record retention/management and document disposal policies for all associated documents and work products.
In the event of an incidence of hacking or any compromise of City data and network systems, the Hybrid and Remote worker must notify their supervisor and the IT Department immediately.
Packet Pg. 59
Attachment: ^Personnel Policy - COR Hybrid Remote Work (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
3/5/24
9 Public Records Act Compliance
The California Public Records Act regarding public information and public records apply to remote workers. Public records include any writing containing information relating to the conduct of the public’s business prepared, owned, used, or retained by the City regardless of physical form or characteristic. Public information means the contents of a public record.
Upon receipt of an appropriate request, and subject to authorized exemptions, a Hybrid or Remote worker must permit inspection and examination of any public record or public information in his or her custody, or stored on a personal computer system, or device, or any segregable portion of a public record, within required time limits. This requirement exists regardless of where the public record is located.
Definitions
A. Hybrid/Remote Work (Hybrid) - An employee who works in a designated area outside of City facilities in combination with working onsite.
B. Remote Work (Remote) – An employee who works solely in a location that is not a City facility. The location could be outside of City of Redding and/or the state of California.
C. Core work hours – Designated hours that all hybrid and remote workers will work at a minimum. Those hours are from 9 am – 3 pm Pacific Standard Time (PST).
D. Confidential information – information or records, whether oral or documentary, in paper, electronic or other form that contains information which is protected from disclosure under the California Public Records Act including but not limited to, all personnel records including performance evaluations and discipline, records of complaints to the City of Redding, police reports, investigatory materials, preliminary draft notes or memoranda not retained in the ordinary course of business, litigation records including attorney-client privileged information, and personal information (i.e. social security numbers, home addresses).
Procedures
Employees must complete the following steps to request to work remotely before beginning to work remotely:
1. Talk with their supervisor to determine eligibility.
2. Complete the following:
a) Read and agree to the Hybrid/Remote and Remote Work Program Policy. b) Read and agree to comply with the Hybrid/Remote and Remote Work Technical Guidelines, all applicable MOUs, overtime policies, City policies/procedures.
3. Complete the Hybrid/Remote and Remote Work Application and Agreement form and the Hybrid/Remote and Remote Work Safety Checklist and Self-Certification Packet Pg. 60
Attachment: ^Personnel Policy - COR Hybrid Remote Work (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
3/5/24
10 Form.
4. Submit Hybrid/Remote and Remote Work Application and Agreement form and the Hybrid/Remote and Remote Work Safety Checklist and Self-Certification Form to their supervisor. The request will be routed from the supervisor, to the Department Director, Personnel and the City Manager for consideration.
5. If approved the supervisor and Employee will receive notification from Personnel of the approval.
Denial of Application
The City’s Hybrid/Remote and Remote Work Policy, and its application in any particular case, is not subject to the grievance procedures in any Memorandum of Understanding or Personnel Policy, or to any other review or appeal procedures. The decision of the Department Director and City Manager/designee to deny an application for remote work is final and also not subject to grievance or appeal. The decision to permit, disallow, suspend or terminate remote work is within the sole discretion of the City Manager. No employee has a right to work remotely even if he/she fulfills the eligibility criteria set forth in this Policy.
Employee Signature: ________________________________________________________
Date: ______________________________________
Packet Pg. 61
Attachment: ^Personnel Policy - COR Hybrid Remote Work (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/223/5/24
1 Personnel Director ____________________________ City Manager ________________________________
Purpose
Hybrid/Remote (Hybrid) and Remote work is a voluntary arrangement that allows eligible City of Redding employees to request to solely work in a designated area outside the office (Remote), or work in a combination of onsite and remote work locations (Hybrid). Where approved, Hybrid and Remote work is a cooperative arrangement between employees, supervisors, and employing departments.
Hybrid and Remote work can benefit benefits employees, departments, and the community.
Benefits may include:
• Ability to function during an emergency when the regular worksite is inaccessible • Increased productivity
• Efficient use of City resources, including office space • Recruitment and retention of highly qualified employees • Greater flexibility for employees and departments
• Improved employee morale and job satisfaction
• Reduced employee absenteeism
• Reduced employee commute time and costs
• Decreased energy consumption, air pollution, traffic, and parking congestion
Onsite work benefits employees, departments, and the community in ways that include:
• Comprehensive communication unfettered by limitations of technology • Serendipitous, unscheduled collaboration
• Ongoing sharing of institutional knowledge and areas of expertise • Greater understanding of expectations, job requirements and how to get things done in the organization and community
• Recruitment and retention of highly qualified employees • Reinforcement of core values and sense of commitment to a common mission • Improved employee morale and job satisfaction
• Interactions with a broader variety of staff and the community, which facilitate professional growth
The Hybrid/Remote and Remote Work Policy applies citywide and is made available to all eligible employees in their respective departments upon Department Director recommendation and approval by the City Manager or his/her designee. It is important to note, however, that during the pilot stage of this policy the amount of full remote will be very limited to ensure the policy is effective and provide value to both the employee and the employer. The allowance of full Remote work will be very limited and any allowance will be as determined by the City Manager.
Packet Pg. 62
Attachment: ^Personnel Policy - COR Hybrid Remote Work Program - Redline (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/223/5/24
2 Policy
Hybrid and Remote work are neither an entitlement, nor a vested right as a condition of employment. They are a tool to allow for flexibility in work options where the work is conducive to Hybrid or Remote work. Availability will vary among specific job classifications and department needs/requirements. Not all employees perform work that will qualify for Hybrid or Remote work. Hybrid or Remote work does not change the duties, obligations, responsibilities, or terms and conditions of City employment. Hybrid and Remote workers must comply with all City rules, policies, practices, applicable MOUs, approved work schedules and instructions.
All City employees who request Hybrid or Remote work must have an approved Hybrid/Remote and Remote Work Agreement under this Policy. A City department may have additional hybrid and remote work requirements, guidelines, or procedures, provided they are consistent with, and not less restrictive than, the intent of this Policy. Employees must read the Hybrid/Remote and Remote Work Policy and guidelines and submit a Hybrid/Remote and Remote Work Application and Agreement and Hybrid/Remote and Remote Work Safety Checklist and Self-Certification through the departmental approval process.
The City Manager/designee or a Department Director may deny, end or modify a Hybrid/Remote and Remote Work Agreement at any time with by written notice to the employee. Denial, termination, or modification of the Hybrid/Remote and Remote Work Agreement may be accomplished without demonstration of cause being necessary for any reason. Similarly, a Hybrid or Remote worker may end or request to change a Hybrid/Remote and Remote Work Agreement at any time. (fFor requests to modify the arrangement but continue to work remotely, Department Director approval is required). Employees may be removed from the Hybrid/Remote and Remote Work Program if they do not comply with the terms of their hybrid/remote work agreements or, if in the sole discretion of their respective Department Director, the work being performed remotely is no longer appropriate to be performed remotely or for any other business, operational, performance or personnel-related reason.
While a Hybrid or Remote worker may be assigned a modified work schedule, the schedule must consist of scheduled core work hours when work must be performed to ensure accessibility. The core work hours are 9 am to 3 pm, Pacific Standard Time (PST). Hybrid and Remote workers would shall follow standard lunch practices. Employees may not engage in activities while working remotely that would not be permitted at the regular work site, such as child, elder or other dependent care. Notwithstanding the core work hours, Hybrid and Remote workers may take care of personal business during standard break periods, as they Packet Pg. 63
Attachment: ^Personnel Policy - COR Hybrid Remote Work Program - Redline (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/223/5/24
3 would at the regular worksite.
Following approval, remote workers are required to comply with the terms of their Hybrid/Remote and Remote Work Program Agreement and must be accessible and readily available via telephone, video-conference and e-mail, just as they are when working at the main work site.
It is the employee’s responsibility to be aware of their work commitments and to make necessary arrangements to attend all meetings while working remotely. When appropriate, meetings can be attended via telephone, video-conference, or other electronic means. For those working on a Hybrid remote assignment, at the supervisor or manager’s discretion and upon four (4) hours’ notice, employees may be required to report to a central workplace as needed to attend work-related meetings or other events. Those on Remote assignment may be required to report to a central workplace, as directed by the supervisor or manager, within no fewer than three (3) days’ notice.
The Hybrid/Remote and Remote Work Policy is generally intended to be cost neutral and the City assumes no responsibility for the set up or operating costs of working remotely, other than City provided computing equipment, as the employee has volunteered for the benefits of working remotely. The City shall not be responsible for personal costs that are associated with remote work, including but not limited to energy, data or maintenance costs, network costs, home maintenance, home workspace furniture, ergonomic equipment, liability for third party claims, or any other incidental costs (e.g. utilities associated with the employee’s remote work). Exceptions will be evaluated on a case-by-case basis as needed.
Departments have the sole discretion to provide equipment (PC/laptop, keyboard, mouse, monitor(s), speakers, microphone), software, or supplies to use while working remotely.
Departments providing equipment, software, or other supplies to remote workers must reasonably allocate those resources based on operational and workload needs and must notify and work with the Information Technology (IT) Department when allowing use of City resources outside of City property.
All City rules regarding the use of computers and the internet apply while an employee is working remotely.
There is no change to existing compensation or benefits due to remote working. The City will follow state and local tax requirements for where the Rremote worker resides.
Any breach of this Policy or the associated agreement by the employee may result in Packet Pg. 64
Attachment: ^Personnel Policy - COR Hybrid Remote Work Program - Redline (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/223/5/24
4 termination of the arrangement and agreement and/or disciplinary action, up to and including termination of employment.
Eligibility
Eligibility for Hybrid and Remote work is based on both the position and the employee. Not every position, assignment or every employee, is well-suited and/or eligible for Hybrid or Remote work. The Department Director and City Manager/designee has the absolute discretion to determine whether a position/assignment/employee is eligible to work remotely or on hybrid bases, utilizing criteria that includes, but is not limited to the following:
A. Position Eligibility:
An employee’s position may be suitable for Hybrid or Remote work when the job duties:
• Are independent in nature and remote work will not negatively impact the workload of others
• Are primarily knowledge-based
• Lend themselves to measurable deliverables
• Do not require frequent interaction at the regular worksite with supervisors, colleagues, clients, or the public, in person or by phone (For example, classifications which are the first point of contact at a public counter, or which must supervise the work of others in person, may not be suitable for working remotely.) • Do not require the employee’s immediate presence at the regular worksite to address unscheduled events, unless alternative arrangements for coverage are possible • Are not essential to the management of on-site workflow
B. Employee Eligibility:
Employees may be suitable for Hybrid or Remote work when they have demonstrated, as determined by the Director:
• Dependability and responsibility
• Effective communication with supervisors, coworkers, and customers • Demonstrated motivation
• The ability to work independently
• A consistently high rate of productivity
• A high level of skill and knowledge of the job
• The ability to prioritize work effectively
• Good organizational and time management skills
Other considerations include, but are not limited to: the employee’s ability to create a Packet Pg. 65
Attachment: ^Personnel Policy - COR Hybrid Remote Work Program - Redline (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/223/5/24
5 functional, reliable, safe, and secure remote workplace; the risk factors associated with performing the employee’s job duties from a location separate from the regular worksite; the ability to measure the employee’s work performance from a location separate from the regular worksite; the employee’s supervisory responsibilities; the ability to maintain effective working relationships; other considerations deemed necessary and appropriate by the employee’s immediate supervisor, Department Director, and the City Manager/designee.
Employees who are not upholding City obligations, such as meeting performance or conduct expectations and standards, as determined by the supervisor/manager, are not eligible to work on a hybrid or remote basis under this Policy. Employees must have rated as at least “Meets Expectations” in all competencies on their most recent performance evaluation (within the past 18 months) in order to be considered for Hybrid or Remote work. If an employee is subsequently marked “Below Expectations” in any competency or is subsequently placed on a Performance Improvement Plan (PIP), Hybrid or Remote work may be suspended until performance improves.
Disciplinary action, including Memos of Counseling and higher levels of discipline and/or being placed on a PIP within the last 12 months may preclude an employee from being able to work hybrid or remotely. Similarly, if an employee is working hybrid or remotely and is the subject of disciplinary action or is being considered for or pending disciplinary action, the Hybrid/Remote and Remote Work agreement will be reviewed for appropriateness.
Agreement Options
Hybrid and Remote work agreements are voluntary and can be on a long-term or short-term basis, regular and recurring, an occasional basis, or any combination thereof.
Regular and recurring means an employee works away from the regular worksite on an established day or days, and on a recurring schedule. This should generally not be more than three two days per week for Hybrid Remote work.
Employees who work Hybrid remote on a regular or recurring basis must be available to work at the regular worksite on remote workdays, if needed. Employees must obtain prior authorization from their Department Director to change a regularly scheduled Hybrid remote workday.
Those working solely on a remote basis may be required to be present in the office to attend City business. In these instances, Remote workers will not be paid for commute time or reimbursed for expenses incurred for travelling to the work site or other locations as designated by the employee’s supervisor, unless approved by their Department Director prior to the travel. If the Remote worker is approved to attend a conference, the City will pay the difference of travel cost between City facilities and the conference location or the actual cost, Packet Pg. 66
Attachment: ^Personnel Policy - COR Hybrid Remote Work Program - Redline (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/223/5/24
6 whichever is less.
Occasional remote work means an employee works away from the office on an infrequent, one-time, or irregular basis. This option provides an ideal arrangement for employees who generally need to be in the office, but who sometimes have projects, assignments, or other circumstances that meet the eligibility criteria.
Work Hours
All the rules applicable at the regular worksite are applicable while working hybrid or remotely. That includes, but is not limited to:
• Remote workers must perform designated work during scheduled core work hours as stated in their Hybrid/Remote and Remote Work Program Agreement • Core hours of work will be required to be between 9 am and 3 pm, Pacific Standard Time
• Employees must account for and report time spent working remotely the same way they would at the regular worksite, or according to the terms of the Hybrid/Remote and Remote Work Agreement
• Employees may work overtime only when directed to do so and approved in advance by the supervisor
• Employees must obtain approval to use vacation, sick, or other leave in the same manner as departmental employees who do not work remotely • Hybrid and Remote workers who become ill must advise their supervisor and report the hours actually worked, and use sick leave for hours not worked the same way they would at the regular worksite, or according to the terms of the Hybrid Remote/Remote Work Agreement.
Worksite
A Hybrid or Remote worker must designate a work area suitable for performing official business. The employee must perform work in the designated area when working remotely.
When working remotely, workers must work in an environment free of distractions that allows them to focus and perform their duties safely and efficiently. Employees are responsible for ensuring their work areas are ergonomic and comply with health and safety requirements covered in the Hybrid/Remote and Remote Work Policy/guidelines/etc. The City and/or department may request video tours of the employee’s designated work area to determine compliance with health and safety rules. The remote worker must complete the associated Hybrid/Remote and Remote Work Safety Checklist and Self-Certification Form to ensure compliance. Any change in the conditions established in the Remote Work Safety Checklist and Self-Certification Form must be reported to the Department Director within one (1) business day.
Packet Pg. 67
Attachment: ^Personnel Policy - COR Hybrid Remote Work Program - Redline (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/223/5/24
7 Employees are covered by workers’ compensation laws when performing work duties at their designated alternate locations during regular work hours. An employee who suffers a work- related injury or illness while working hybrid or remotely must notify his or her supervisor and complete any required forms immediately.
The City is not liable for injury to the hybrid or remote worker that occurs outside of the working hours designated in their Hybrid/Remote and Remote Work Program Agreement or while not conducting City work. The City is not liable for damage to an employee’s personal or real property while the employee is working at an alternate worksite. The City is not liable for the injury to the hybrid or remote worker’s family members, or others within or around the remote worker’s home.
Equipment and Supplies
A Hybrid and Remote worker must have a suitable desk/work area and chair to work ergonomically safe and without disruption. A Hybrid and Remote worker must identify the equipment, software, supplies, and support required to successfully work at an alternate location, and must specify those items in the remote work application, and complete the Hybrid/Remote and Remote Agreement form.
If the department does not provide the needed equipment, software, supplies or support, and the employee does not have them, the employee will not be eligible to work remotely. The department will coordinate with the Chief Information Officer/designee to review and approve equipment and software as it relates to network safety and security, as well as track and monitor City-owned equipment utilized by a Hybrid or Remote worker.
Hybrid and Remote workers must immediately contact their supervisors if equipment, connectivity, or other problems prevent them from performing work remotely.
A. City Equipment
Equipment, software, or supplies provided by the City are for City business only. Hybrid and Remote workers do not obtain any rights to City equipment, software, or supplies provided in connection with working remotely. The employee must immediately return all City equipment, software and supplies at the conclusion of the remote work arrangement or at the department’s request.
A Hybrid and Remote worker must protect City equipment, software and supplies from possible theft, loss, and damage. The Hybrid and Remote worker may be liable to replacement of supplies or repair of the equipment due to negligence or intentional conduct that result in theft, loss, or damage. Depending on the circumstances, a Hybrid and Remote worker may be Packet Pg. 68
Attachment: ^Personnel Policy - COR Hybrid Remote Work Program - Redline (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/223/5/24
8 disciplined and/or may be allowed to voluntarily agree to pay for repair or replacement of supplies or equipment at the discretion of the City Manager. Any repair or required maintenance on City-owned equipment will require the item be physically brought into the IT Department, returned to the IT Department as directed by IT staff, or the employee’s primary workplace if the issue cannot be resolved remotely by IT staff.
Any equipment, software, files and databases provided by the City shall remain the property of the City. Hybrid and Remote workers must adhere to all software copyright laws, and may not make unauthorized copies of any City-owned software. Hybrid and Remote workers may not add hardware or software to City equipment without prior written approval.
When a Hybrid and Remote worker is connecting to the City network with a City issued PC or laptop, either a VPN or RDWeb portal connection is acceptable.
B. Personal Equipment
When a Hybrid and Remote worker is connecting to the City network using personal PC or laptop, only a RDWeb portal connection is allowed. Hybrid and Remote workers assume any risk for damages caused by personal devices connected to a City computer. (i.e. keyboard, mouse, monitors, printers) The IT Department will not be responsible for the troubleshooting of personal devices.
Security of Confidential Information
All files, records, papers, or other materials created while working remotely are City property.
Hybrid and Remote workers and their supervisors shall identify any confidential, private or personal information and records to be accessed and ensure appropriate safeguards are used to protect them. Any supervisor of the employee may require an employee to work in at private locations when handling confidential or sensitive material. To avoid breaches of confidentiality, the printing of any confidential information in remote work locations must be approved by the supervisor of the employee. Likewise, any meetings conducted while working remotely that may divulge sensitive/confidential information must be clearly communicated, and the remote worker will be required to conduct the meeting in a private location so as not to be overheard.
Hybrid and Remote workers are required to log off the City network when not in use and secure equipment when left unattended. Hybrid and Remote workers may not disclose, or leave available for risk of disclosure, confidential or private files, records, materials, or information, and may not allow access to City networks or databases to anyone who is not authorized to have access.
Except as directed by the Chief Information Officer or designee, Hybrid and Remote workers are not to store City documents or materials on their personal computer or device or use their Packet Pg. 69
Attachment: ^Personnel Policy - COR Hybrid Remote Work Program - Redline (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/223/5/24
9 personal e-mail accounts to transfer documents. Documents should be transferred through IT Department approved means such as the use of GoAnywhere file transfer software. All materials should be stored on the City network. Hybrid and Remote workers are required to follow all record retention/management and document disposal policies for all associated documents and work products.
In the event of an incidence of hacking or any compromise of City data and network systems, the Hybrid and Remote worker must notify their supervisor and the IT Department immediately.
Public Records Act Compliance
The California Public Records Act regarding public information and public records apply to remote workers. Public records include any writing containing information relating to the conduct of the public’s business prepared, owned, used, or retained by the City regardless of physical form or characteristic. Public information means the contents of a public record.
Upon receipt of an appropriate request, and subject to authorized exemptions, a Hybrid or Remote worker must permit inspection and examination of any public record or public information in his or her custody, or stored on a personal computer system, or device, or any segregable portion of a public record, within required time limits. This requirement exists regardless of where the public record is located.
Definitions
A. Hybrid/Remote Work (Hybrid) - An employee who works in a designated area outside of City facilities in combination with working onsite.
B. Remote Work (Remote) – An employee who works solely in a location that is not a City facility. The location could be outside of City of Redding and/or the state of California.
C. Core work hours – Designated hours that all hybrid and remote workers will work at a minimum. Those hours are from 9 am – 3 pm Pacific Standard Time (PST).
D. Confidential information – information or official records, whether oral or documentary, in paper, electronic or other form that contains information which is protected from disclosure under the California Public Records Act including but not limited to, all personnel records including performance evaluations and discipline, records of complaints to the City of Redding, police reports, investigatory materials, preliminary draft notes or memoranda not retained in the ordinary course of business, litigation records including attorney-client privileged information, and personal information (i.e. social security numbers, home addresses). for which the employee has been trained to recognize as such.
Procedures
Employees must complete the following steps to request to work remotely before beginning to Packet Pg. 70
Attachment: ^Personnel Policy - COR Hybrid Remote Work Program - Redline (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/223/5/24
10 work remotely:
1. Talk with their supervisor to determine eligibility.
2. Complete the following:
a) Read and agree to the Hybrid/Remote and Remote Work Program Policy. b) Read and agree to comply with the Hybrid/Remote and Remote Work Technical Guidelines, all applicable MOUs, overtime policies, City policies/procedures.
3. Complete the Hybrid/Remote and Remote Work Application and Agreement form and the Hybrid/Remote and Remote Work Safety Checklist and Self-Certification Form.
4. Submit Hybrid/Remote and Remote Work Application and Agreement form and the Hybrid/Remote and Remote Work Safety Checklist and Self-Certification Form to their supervisor. The request will be routed from the supervisor, to the Department Director, Personnel and the City Manager for consideration.
5. If approved the supervisor and Employee will receive notification from Personnel of the approval.
Denial of Application
The City’s Hybrid/Remote and Remote Work Policy, and its application in any particular case, is not subject to the grievance procedures in any Memorandum of Understanding or Personnel Policy, or to any other review or appeal procedures. The decision of the Department Director and City Manager/designee to deny an application for remote work is final and also not subject to grievance or appeal. The decision to permit, disallow, suspend or terminate remote work is within the sole discretion of the City Manager. No employee has a right to work remotely even if he/she fulfills the eligibility criteria set forth in this Policy.
Employee Signature: ________________________________________________________
Date: ______________________________________
Packet Pg. 71
Attachment: ^Personnel Policy - COR Hybrid Remote Work Program - Redline (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/223/5/24
11 Packet Pg. 72
Attachment: ^Personnel Policy - COR Hybrid Remote Work Program - Redline (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 73
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/22TBD
1 Personnel Director ____________________________ City Manager ________________________________
Purpose
Hybrid/Remote (Hybrid) and Remote work is a voluntary arrangement that allows eligible City of Redding employees to request to solely work in a designated area outside the office (Remote), or work in a combination of onsite and remote work locations (Hybrid). Where approved, Hybrid and Remote work is a cooperative arrangement between employees, supervisors, and employing departments.
Hybrid and Remote work can benefit benefits employees, departments, and the community.
Benefits may include:
• Ability to function during an emergency when the regular worksite is inaccessible • Increased productivity
• Efficient use of City resources, including office space • Recruitment and retention of highly qualified employees • Greater flexibility for employees and departments
• Improved employee morale and job satisfaction
• Reduced employee absenteeism
• Reduced employee commute time and costs
• Decreased energy consumption, air pollution, traffic, and parking congestion
Onsite work benefits employees, departments, and the community in ways that include:
• Comprehensive communication unfettered by limitations of technology • Serendipitous, unscheduled collaboration
• Ongoing sharing of institutional knowledge and areas of expertise • Greater understanding of expectations, job requirements and how to get things done in the organization and community
• Recruitment and retention of highly qualified employees • Reinforcement of core values and sense of commitment to a common mission • Improved employee morale and job satisfaction
• Interactions with a broader variety of staff and the community, which facilitate professional growth
The Hybrid/Remote and Remote Work Policy applies citywide and is made available to all eligible employees in their respective departments upon Department Director recommendation and approval by the City Manager or his/her designee. It is important to note, however, that during the pilot stage of this policy the amount of full remote will be very limited to ensure the policy is effective and provide value to both the employee and the employer. The allowance of full Remote work will be very limited and any allowance will be as determined by the City Manager.
Packet Pg. 74
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/22TBD
2 Policy
Hybrid and Remote work are neither an entitlement, nor a vested right as a condition of employment. They are a tool to allow for flexibility in work options where the work is conducive to Hybrid or Remote work. Availability will vary among specific job classifications and department needs/requirements. Not all employees perform work that will qualify for Hybrid or Remote work. Hybrid or Remote work does not change the duties, obligations, responsibilities, or terms and conditions of City employment. Hybrid and Remote workers must comply with all City rules, policies, practices, applicable MOUs, approved work schedules and instructions.
All City employees who request Hybrid or Remote work must have an approved Hybrid/Remote and Remote Work Agreement under this Policy. A City department may have additional hybrid and remote work requirements, guidelines, or procedures, provided they are consistent with, and not less restrictive than, the intent of this Policy. Employees must read the Hybrid/Remote and Remote Work Policy and guidelines and submit a Hybrid/Remote and Remote Work Application and Agreement and Hybrid/Remote and Remote Work Safety Checklist and Self-Certification through the departmental approval process.
The City Manager/designee or a Department Director may deny, end or modify a Hybrid/Remote and Remote Work Agreement at any time with by written notice to the employee. Denial, termination, or modification of the Hybrid/Remote and Remote Work Agreement may be accomplished without demonstration of cause being necessary for any reason. Similarly, a Hybrid or Remote worker may end or request to change a Hybrid/Remote and Remote Work Agreement at any time. (fFor requests to modify the arrangement but continue to work remotely, Department Director approval is required). Employees may be removed from the Hybrid/Remote and Remote Work Program if they do not comply with the terms of their hybrid/remote work agreements or, if in the sole discretion of their respective Department Director, the work being performed remotely is no longer appropriate to be performed remotely or for any other business, operational, performance or personnel-related reason.
While a Hybrid or Remote worker may be assigned a modified work schedule, the schedule must consist of scheduled core work hours when work must be performed to ensure accessibility. The core work hours are 9 am to 3 pm, Pacific Standard Time (PST). Hybrid and Remote workers would shall follow standard lunch practices. Employees may not engage in activities while working remotely that would not be permitted at the regular work site, such as child, elder or other dependent care. Notwithstanding the core work hours, Hybrid and Remote workers may take care of personal business during standard break periods, as they Packet Pg. 75
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/22TBD
3 would at the regular worksite.
Following approval, remote workers are required to comply with the terms of their Hybrid/Remote and Remote Work Program Agreement and must be accessible and readily available via telephone, video-conference and e-mail, just as they are when working at the main work site.
It is the employee’s responsibility to be aware of their work commitments and to make necessary arrangements to attend all meetings while working remotely. When appropriate, meetings can be attended via telephone, video-conference, or other electronic means. For those working on a Hybrid remote assignment, at the supervisor or manager’s discretion and upon four (4) hours’ notice, employees may be required to report to a central workplace as needed to attend work-related meetings or other events. Those on Remote assignment may be required to report to a central workplace, as directed by the supervisor or manager, within no fewer than three (3) days’ notice.
The Hybrid/Remote and Remote Work Policy is generally intended to be cost neutral and the City assumes no responsibility for the set up or operating costs of working remotely, other than City provided computing equipment, as the employee has volunteered for the benefits of working remotely. The City shall not be responsible for personal costs that are associated with remote work, including but not limited to energy, data or maintenance costs, network costs, home maintenance, home workspace furniture, ergonomic equipment, liability for third party claims, or any other incidental costs (e.g. utilities associated with the employee’s remote work). Exceptions will be evaluated on a case-by-case basis as needed.
Departments have the sole discretion to provide equipment (PC/laptop, keyboard, mouse, monitor(s), speakers, microphone), software, or supplies to use while working remotely.
Departments providing equipment, software, or other supplies to remote workers must reasonably allocate those resources based on operational and workload needs and must notify and work with the Information Technology (IT) Department when allowing use of City resources outside of City property.
All City rules regarding the use of computers and the internet apply while an employee is working remotely.
There is no change to existing compensation or benefits due to remote working. The City will follow state and local tax requirements for where the Rremote worker resides.
Any breach of this Policy or the associated agreement by the employee may result in Packet Pg. 76
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/22TBD
4 termination of the arrangement and agreement and/or disciplinary action, up to and including termination of employment.
Eligibility
Eligibility for Hybrid and Remote work is based on both the position and the employee. Not every position, assignment or every employee, is well-suited and/or eligible for Hybrid or Remote work. The Department Director and City Manager/designee has the absolute discretion to determine whether a position/assignment/employee is eligible to work remotely or on hybrid bases, utilizing criteria that includes, but is not limited to the following:
A. Position Eligibility:
An employee’s position may be suitable for Hybrid or Remote work when the job duties:
• Are independent in nature and remote work will not negatively impact the workload of others
• Are primarily knowledge-based
• Lend themselves to measurable deliverables
• Do not require frequent interaction at the regular worksite with supervisors, colleagues, clients, or the public, in person or by phone (For example, classifications which are the first point of contact at a public counter, or which must supervise the work of others in person, may not be suitable for working remotely.) • Do not require the employee’s immediate presence at the regular worksite to address unscheduled events, unless alternative arrangements for coverage are possible • Are not essential to the management of on-site workflow
B. Employee Eligibility:
Employees may be suitable for Hybrid or Remote work when they have demonstrated, as determined by the Director:
• Dependability and responsibility
• Effective communication with supervisors, coworkers, and customers • Demonstrated motivation
• The ability to work independently
• A consistently high rate of productivity
• A high level of skill and knowledge of the job
• The ability to prioritize work effectively
• Good organizational and time management skills
Other considerations include, but are not limited to: the employee’s ability to create a Packet Pg. 77
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/22TBD
5 functional, reliable, safe, and secure remote workplace; the risk factors associated with performing the employee’s job duties from a location separate from the regular worksite; the ability to measure the employee’s work performance from a location separate from the regular worksite; the employee’s supervisory responsibilities; the ability to maintain effective working relationships; other considerations deemed necessary and appropriate by the employee’s immediate supervisor, Department Director, and the City Manager/designee.
Employees who are not upholding City obligations, such as meeting performance or conduct expectations and standards, as determined by the supervisor/manager, are not eligible to work on a hybrid or remote basis under this Policy. Employees must have rated as at least “Meets Expectations” in all competencies on their most recent performance evaluation (within the past 18 months) in order to be considered for Hybrid or Remote work. If an employee is subsequently marked “Below Expectations” in any competency or is subsequently placed on a Performance Improvement Plan (PIP), Hybrid or Remote work may be suspended until performance improves.
Disciplinary action, including Memos of Counseling and higher levels of discipline and/or being placed on a PIP within the last 12 months may preclude an employee from being able to work hybrid or remotely. Similarly, if an employee is working hybrid or remotely and is the subject of disciplinary action or is being considered for or pending disciplinary action, the Hybrid/Remote and Remote Work agreement will be reviewed for appropriateness.
Agreement Options
Hybrid and Remote work agreements are voluntary and can be on a long-term or short-term basis, regular and recurring, an occasional basis, or any combination thereof.
Regular and recurring means an employee works away from the regular worksite on an established day or days, and on a recurring schedule. This should generally not be more than three two days per week for Hybrid Remote work.
Employees who work Hybrid remote on a regular or recurring basis must be available to work at the regular worksite on remote workdays, if needed. Employees must obtain prior authorization from their Department Director to change a regularly scheduled Hybrid remote workday.
Those working solely on a remote basis may be required to be present in the office to attend City business. In these instances, Remote workers will not be paid for commute time or reimbursed for expenses incurred for travelling to the work site or other locations as designated by the employee’s supervisor, unless approved by their Department Director prior to the travel. If the Remote worker is approved to attend a conference, the City will pay the difference of travel cost between City facilities and the conference location or the actual cost, Packet Pg. 78
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/22TBD
6 whichever is less.
Occasional remote work means an employee works away from the office on an infrequent, one-time, or irregular basis. This option provides an ideal arrangement for employees who generally need to be in the office, but who sometimes have projects, assignments, or other circumstances that meet the eligibility criteria.
Work Hours
All the rules applicable at the regular worksite are applicable while working hybrid or remotely. That includes, but is not limited to:
• Remote workers must perform designated work during scheduled core work hours as stated in their Hybrid/Remote and Remote Work Program Agreement • Core hours of work will be required to be between 9 am and 3 pm, Pacific Standard Time
• Employees must account for and report time spent working remotely the same way they would at the regular worksite, or according to the terms of the Hybrid/Remote and Remote Work Agreement
• Employees may work overtime only when directed to do so and approved in advance by the supervisor
• Employees must obtain approval to use vacation, sick, or other leave in the same manner as departmental employees who do not work remotely • Hybrid and Remote workers who become ill must advise their supervisor and report the hours actually worked, and use sick leave for hours not worked the same way they would at the regular worksite, or according to the terms of the Hybrid Remote/Remote Work Agreement.
Worksite
A Hybrid or Remote worker must designate a work area suitable for performing official business. The employee must perform work in the designated area when working remotely.
When working remotely, workers must work in an environment free of distractions that allows them to focus and perform their duties safely and efficiently. Employees are responsible for ensuring their work areas are ergonomic and comply with health and safety requirements covered in the Hybrid/Remote and Remote Work Policy/guidelines/etc. The City and/or department may request video tours of the employee’s designated work area to determine compliance with health and safety rules. The remote worker must complete the associated Hybrid/Remote and Remote Work Safety Checklist and Self-Certification Form to ensure compliance. Any change in the conditions established in the Remote Work Safety Checklist and Self-Certification Form must be reported to the Department Director within one (1) business day.
Packet Pg. 79
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/22TBD
7 Employees are covered by workers’ compensation laws when performing work duties at their designated alternate locations during regular work hours. An employee who suffers a work- related injury or illness while working hybrid or remotely must notify his or her supervisor and complete any required forms immediately.
The City is not liable for injury to the hybrid or remote worker that occurs outside of the working hours designated in their Hybrid/Remote and Remote Work Program Agreement or while not conducting City work. The City is not liable for damage to an employee’s personal or real property while the employee is working at an alternate worksite. The City is not liable for the injury to the hybrid or remote worker’s family members, or others within or around the remote worker’s home.
Equipment and Supplies
A Hybrid and Remote worker must have a suitable desk/work area and chair to work ergonomically safe and without disruption. A Hybrid and Remote worker must identify the equipment, software, supplies, and support required to successfully work at an alternate location, and must specify those items in the remote work application, and complete the Hybrid/Remote and Remote Agreement form.
If the department does not provide the needed equipment, software, supplies or support, and the employee does not have them, the employee will not be eligible to work remotely. The department will coordinate with the Chief Information Officer/designee to review and approve equipment and software as it relates to network safety and security, as well as track and monitor City-owned equipment utilized by a Hybrid or Remote worker.
Hybrid and Remote workers must immediately contact their supervisors if equipment, connectivity, or other problems prevent them from performing work remotely.
A. City Equipment
Equipment, software, or supplies provided by the City are for City business only. Hybrid and Remote workers do not obtain any rights to City equipment, software, or supplies provided in connection with working remotely. The employee must immediately return all City equipment, software and supplies at the conclusion of the remote work arrangement or at the department’s request.
A Hybrid and Remote worker must protect City equipment, software and supplies from possible theft, loss, and damage. The Hybrid and Remote worker may be liable to replacement of supplies or repair of the equipment due to negligence or intentional conduct that result in theft, loss, or damage. Depending on the circumstances, a Hybrid and Remote worker may be Packet Pg. 80
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/22TBD
8 disciplined and/or may be allowed to voluntarily agree to pay for repair or replacement of supplies or equipment at the discretion of the City Manager. Any repair or required maintenance on City-owned equipment will require the item be physically brought into the IT Department, returned to the IT Department as directed by IT staff, or the employee’s primary workplace if the issue cannot be resolved remotely by IT staff.
Any equipment, software, files and databases provided by the City shall remain the property of the City. Hybrid and Remote workers must adhere to all software copyright laws, and may not make unauthorized copies of any City-owned software. Hybrid and Remote workers may not add hardware or software to City equipment without prior written approval.
When a Hybrid and Remote worker is connecting to the City network with a City issued PC or laptop, either a VPN or RDWeb portal connection is acceptable.
B. Personal Equipment
When a Hybrid and Remote worker is connecting to the City network using personal PC or laptop, only a RDWeb portal connection is allowed. Hybrid and Remote workers assume any risk for damages caused by personal devices connected to a City computer. (i.e. keyboard, mouse, monitors, printers) The IT Department will not be responsible for the troubleshooting of personal devices.
Security of Confidential Information
All files, records, papers, or other materials created while working remotely are City property.
Hybrid and Remote workers and their supervisors shall identify any confidential, private or personal information and records to be accessed and ensure appropriate safeguards are used to protect them. Any supervisor of the employee may require an employee to work in at private locations when handling confidential or sensitive material. To avoid breaches of confidentiality, the printing of any confidential information in remote work locations must be approved by the supervisor of the employee. Likewise, any meetings conducted while working remotely that may divulge sensitive/confidential information must be clearly communicated, and the remote worker will be required to conduct the meeting in a private location so as not to be overheard.
Hybrid and Remote workers are required to log off the City network when not in use and secure equipment when left unattended. Hybrid and Remote workers may not disclose, or leave available for risk of disclosure, confidential or private files, records, materials, or information, and may not allow access to City networks or databases to anyone who is not authorized to have access.
Except as directed by the Chief Information Officer or designee, Hybrid and Remote workers are not to store City documents or materials on their personal computer or device or use their Packet Pg. 81
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/22TBD
9 personal e-mail accounts to transfer documents. Documents should be transferred through IT Department approved means such as the use of GoAnywhere file transfer software. All materials should be stored on the City network. Hybrid and Remote workers are required to follow all record retention/management and document disposal policies for all associated documents and work products.
In the event of an incidence of hacking or any compromise of City data and network systems, the Hybrid and Remote worker must notify their supervisor and the IT Department immediately.
Public Records Act Compliance
The California Public Records Act regarding public information and public records apply to remote workers. Public records include any writing containing information relating to the conduct of the public’s business prepared, owned, used, or retained by the City regardless of physical form or characteristic. Public information means the contents of a public record.
Upon receipt of an appropriate request, and subject to authorized exemptions, a Hybrid or Remote worker must permit inspection and examination of any public record or public information in his or her custody, or stored on a personal computer system, or device, or any segregable portion of a public record, within required time limits. This requirement exists regardless of where the public record is located.
Definitions
A. Hybrid/Remote Work (Hybrid) - An employee who works in a designated area outside of City facilities in combination with working onsite.
B. Remote Work (Remote) – An employee who works solely in a location that is not a City facility. The location could be outside of City of Redding and/or the state of California.
C. Core work hours – Designated hours that all hybrid and remote workers will work at a minimum. Those hours are from 9 am – 3 pm Pacific Standard Time (PST).
D. Confidential information – information or official records, whether oral or documentary, in paper, electronic or other form that contains information which is protected from disclosure under the California Public Records Act including but not limited to, all personnel records including performance evaluations and discipline, records of complaints to the City of Redding, police reports, investigatory materials, preliminary draft notes or memoranda not retained in the ordinary course of business, litigation records including attorney-client privileged information, and personal information (i.e. social security numbers, home addresses). for which the employee has been trained to recognize as such.
Procedures
Employees must complete the following steps to request to work remotely before beginning to Packet Pg. 82
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/22TBD
10 work remotely:
1. Talk with their supervisor to determine eligibility.
2. Complete the following:
a) Read and agree to the Hybrid/Remote and Remote Work Program Policy. b) Read and agree to comply with the Hybrid/Remote and Remote Work Technical Guidelines, all applicable MOUs, overtime policies, City policies/procedures.
3. Complete the Hybrid/Remote and Remote Work Application and Agreement form and the Hybrid/Remote and Remote Work Safety Checklist and Self-Certification Form.
4. Submit Hybrid/Remote and Remote Work Application and Agreement form and the Hybrid/Remote and Remote Work Safety Checklist and Self-Certification Form to their supervisor. The request will be routed from the supervisor, to the Department Director, Personnel and the City Manager for consideration.
5. If approved the supervisor and Employee will receive notification from Personnel of the approval.
Denial of Application
The City’s Hybrid/Remote and Remote Work Policy, and its application in any particular case, is not subject to the grievance procedures in any Memorandum of Understanding or Personnel Policy, or to any other review or appeal procedures. The decision of the Department Director and City Manager/designee to deny an application for remote work is final and also not subject to grievance or appeal. The decision to permit, disallow, suspend or terminate remote work is within the sole discretion of the City Manager. No employee has a right to work remotely even if he/she fulfills the eligibility criteria set forth in this Policy.
Employee Signature: ________________________________________________________
Date: ______________________________________
Packet Pg. 83
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy)
CITY OF REDDING, CALIFORNIA
PERSONNEL POLICIES AND PROCEDURES
SUBJECT
HYBRID/REMOTE AND REMOTE WORK PROGRAM POLICY
EFFECTIVE
DATE
PAGE
11/29/22TBD
11 Packet Pg. 84
Attachment: UPEC Tech Side Letter re Hybrid Remote Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 85
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 86
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 87
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 88
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 89
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 90
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 91
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 92
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 93
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 94
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 95
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy) Packet Pg. 96
Attachment: RIEO Side Letter - Hybrid Remote Work Policy (4.15(a)--Hybrid/Remote Work Program Policy)