Agenda Packet — Redding City Council, November 19, 2024 (part 2 of 3)

6.9. Monitoring and Compliance
HUD describes monitoring as an integral management control standard and requires any entity receiving HUD funding to monitor and evaluate program performance and compliance, see CDBG Regulation 24 CFR 570.501(b). HCD staff monitors all CDBGDR programs and activities.

HCD is required to ensure that its Subrecipients comply with:
• The requirements of the DR-Workforce Program,
• FRN requirements applicable to the CDBG-DR program and any applicable waivers,
• Other federal regulatory guidance, such as Uniform Administrative Requirements, cost principles, and audit requirements outlined in 2 CFR 200, • Specific conditions as stated in 2 CFR 200.205 and 200.207 respectively to mitigate the risk of the grant,
• The Standard Agreement with HCD, including amendments if applicable, and • The annual monitoring assessment and strategy.

Monitoring provides information about Workforce Training Program participants, assesses quality of performance over time and is critical for making informed judgements about program effectiveness and management efficiency. It also identifies instances of fraud, waste, and abuse.
a. HCD’s Monitoring of Subrecipients
HCD monitors its Subrecipients and Contractors/vendors, when applicable, based upon an assessment of risk posed by the Subrecipient or Contractor/vendor and according to specific monitoring criteria per 2 CFR 200.331.

HCD conducts a risk assessment and monitors Subrecipients for compliance with program guidelines and all applicable state and federal regulations in accordance with the procedures set forth in the Grant Administration Manual. In accordance with 2 CFR 200.221, 24 CFR 570.492 and 42.U.S.C Section 5304(e)(2), the risk assessment seeks to gauge Subrecipient’s capacity to implement program or project, its compliance with the Standard Agreement, performance objective and assess operational risk. The goal 200
Packet Pg. 286 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner of this process is to determine the highest risk areas across all CDBG-DR activities and inform HCD with the programs, Subrecipients, and/or Contractors/vendors who require the greatest administrative oversight. The results of the risk assessment informs HCD of those high risk Subrecipients, Contractors/vendors to offer technical assistance, capacity training, scheduling frequency, and monitoring activities.

The Monitoring Plan provides HCD's responsibilities and procedures for monitoring its Subrecipients, as well as the Annual Monitoring Strategy. Two types of monitoring will be employed by HCD: desk monitoring and onsite monitoring. Both desk monitoring and onsite monitoring follow the same process as follows:
• Notification letter to the Subrecipient,
• Document collection and pre-monitoring work begins for the next 30 days after issuance of the notification letter,
• Entrance Conference via teleconference for desk monitoring and in person for onsite monitoring,
• Review of documents, interview of Subrecipients, and requests for additional documents,
• Exit conference via teleconference for desk monitoring and in person for on-site monitoring. Review of findings and concerns including next step discussion, and • Monitoring is concluded with a Monitoring Report which is issued to the Subrecipient within 30 days of the Exit conference.

HCD Program Managers and Program Monitors, or their designee, make scheduled visits to the Subrecipients to ensure Program compliance and accuracy of information sent to HCD.
b. Subrecipient Monitoring Responsibilities
Subrecipients must develop their own monitoring plan for CDBG-DR funded Workforce Training Programs. HCD monitoring plan is available for guidance to the Subrecipient to develop their own monitoring plan. Subrecipients are responsible for monitoring their program administrators, Partners, Contractors, and subcontractors to ensure compliance with terms of the Standard Agreement and applicable regulations.

Subrecipient monitoring includes but is not limited to:
• Complying with the terms and conditions of the Standard Agreement with HCD, specifically anti-fraud and abuse,
• Program and/or project milestones are being met,
• Following procurement processes in accordance with 2 CFR 200 or local standards if higher,
• Ensuring scopes of work are consistent with the scope of work described in submitted Applications, and attached to Exhibit F of the Standard Agreement, • Monitoring any Subrecipient for federal compliance standards, • Monitoring construction Contractors for equal opportunity, federal and state labor standards, and Section 3 requirement,
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Packet Pg. 287 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner • Performing sufficient financial controls to ensure are in compliance with 2 CFR 200 and CDBG-DR costs are eligible, allowable, reasonable and allocable, and • Documenting National Objective compliance for all activities.

Please see the Grant Administration Manual for additional monitoring and compliance procedures and requirements.

6.10. Grant Closeout
Prior to grant closeout, HCD must determine that all applicable administrative and Program requirements of the grant are completed. In general, a grant is ready for closeout when the following conditions are met:
• All eligible activities are completed and meet a National Objective, • All grant funds are expended, or remaining funds are scheduled to be returned to HUD,
• All reporting requirements are completed and submitted (except for the final report that is submitted during the closeout process, if applicable), • Special conditions of the grant are met, and
• All audit and monitoring issues affecting the grant are resolved.

HCD closes out each program after completion of the program or the Standard Agreement expires, whichever comes first. Each Subrecipient receives a closeout packet to complete and return to HCD within the specified timeframe.

The Grant Administration Manual provides additional closeout procedures and requirements.
a. Individual Activity Closeout Checklist
Individual activities of the CDBG-DR grant may be closed out as a course of program completion. Completion of the Closeout Checklist is coordinated between HCD and the Subrecipients. Upon completion of an activity, DRGR must be updated with the activity status.

As individual activities of the grant are closed, HCD reviews and updates the following, as needed, in DRGR:
• The total amount of funds drawn down for the activity. • The eligible activity.
• The National Objective.
• The activity accomplishments.
• Participant demographics for FHEO purposes.

Individual activity completion is reflected in the quarterly progress report (QPR). 202
Packet Pg. 288 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner b. Closeout of a Contract
Prior to grant closeout, Subrecipients must submit the following to HCD for each contract to complete closeout:
• Final Request for Funds,
• Evidence of a public hearing or governing body meeting reporting the program accomplishments and expenditures of each program/project to the residents of the serviced area, and
• If applicable, the final deliverables from the programs/projects.

HCD reviews the documentation and processes the final funds request if all documentation and the circumstances of the program warrant contract closeout. HCD disencumbers remaining funds, if applicable, and submits required information in DRGR to show the activities and programs are “completed.”
Once all Program documentation has been processed and DRGR has been updated, HCD sends a closeout letter to the Subrecipient with the official closeout date and the record retention requirements for the Program. HCD Subrecipients are required to retain CDBG-DR records for a period of not less than five years after the CDBG-DR grant closeout with HUD. HCD notifies Subrecipients when the HUD CDBG-DR grant has been closed.

Once all grant activities under the CDBG-DR Grant are completed, HCD completes the Subrecipient Closeout Certification Form (HUD Form 40175) along with the Grant Closeout Checklist (HUD Form 40183) and submits these forms to HUD.

Within 90 days of the execution date of the Closeout Certification, HCD submits to HUD a copy of the final performance and evaluation report described in 24 CFR part 91 as well as Federal Financial Report SF-425 or a financial report that meets the criteria in 24 CFR part 570.489(d). These requirements must:
• Be sufficiently specific to ensure that funds received under this subpart are used in compliance with all applicable statutory and regulatory provisions and the terms and conditions of the award.
• Ensure that funds received under this subpart are only spent for reasonable and necessary costs of operating programs under this subpart. • Ensure that funds received under this subpart are not used for general expenses required to carry out other responsibilities of state and local governments.

HCD may satisfy this requirement by:
• Using fiscal and administrative requirements applicable to the use of its own funds.
• Adopting new fiscal and administrative requirements.
• Applying the provisions in 2 CFR part 200.

If opting to satisfy this requirement for fiscal controls and administrative procedures by applying the provisions of 2 CFR part 200, HCD must comply with all requirements 203
Packet Pg. 289 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner therein. Additionally, HCD must ensure that recipients of the state's CDBG-DR funds comply with 2 CFR part 200.

Concurrent with the financial report is a final QPR as well as an update of all transactional data in DRGR. If an acceptable report is not submitted, an audit of the grant activities may be conducted by HUD.

Once a review has been completed by HUD, the HUD field office prepares a closeout agreement. The grant is considered closed on the date that the appropriate HUD official executes the closeout agreement. Any unused grant funds are recaptured by HUD as a course of the closeout process.

Note that grants cannot be closed out if there are open monitoring reports associated with the contract; all monitoring findings, concerns and requirements must be received and approved by HCD, and HCD must also receive a Clearance Letter stating the monitoring has been complete.
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Packet Pg. 290 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

7. Appendices
APPENDIX A: Map of the Eligible Disaster Impacted Areas APPENDIX B: Self Certification of Annual Income Form
APPENDIX C: Income Verification Packet
APPENDIX D-1: Limited English Proficiency (LEP) Requirements APPENDIX D-2: LAP Template for LEP
APPENDIX E-1: Authorizing Resolution Template for Jurisdictions APPENDIX E-2: Authorizing Resolution Template for Organizations APPENDIX E-3: Authorizing Resolution Template for Tribal Governments 205
Packet Pg. 291 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner APPENDIX A: Map of the Eligible Disaster Impacted Areas 206
Packet Pg. 292 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner Date: October 20, 2023
Re: Updated Beneficiary Self-Certification of Annual Income Form This cover page accompanies the minor change to the Beneficiary SelfCertification of Annual Income Form revised October 20, 2023.

This updated form replaces the version currently in the Policies and Procedures Manual v3. Please discard the previous version and use the revised form dated 10/20/23 for all beneficiary income certifications moving forward.

Updated Household demographics to reflect Family demographics, pages 1-2. “Family” means one or more persons living in your household who are related by birth, marriage, or adoption. Number of persons in your family shall reflect all family members, including those temporarily away from the home (e.g., college students, persons on extended vacation, etc.).

Family Demographic Definitions:
• Female Head of Household is an adult member of the family who is a woman responsible for managing the household without a spouse. • Senior Head of Household is an elderly family member, 62 years or older, responsible for managing the household. Note, a family could be both headed by a female and senior.
• Single Parent Family is a family with only one parent present in the home. The parent may be never married, widowed, divorced, married, or spouse absent.

This updated form will be replaced in the Policies and Procedures Manual v4, to be released at a future date.
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Packet Pg. 293 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

BENEFICIARY SELF CERTIFICATION OF ANNUAL INCOME
PURPOSE:
is collecting the following information because of participating in the U.S.

Housing and Urban Development’s (HUD) Community Development Block Grant Disaster Recovery (CDBG-DR) Workforce Development Program.

To meet federal regulations,
family income, race/ethnicity, and family demographics. This information is reported to HUD and eventually used by the U.S.

Congress to measure the effectiveness of the CDBG program. Your name and personal information will be kept private, and your income, race, and ethnicity information only shared with the federal government anonymously.

INSTRUCTIONS:

Applicants must complete the form and then sign and date the form certifying the information is correct. Your information can only be accepted if the required information is completed, signed, and dated.

1. Please complete the following family demographic information. “Family” means one or more persons living in your household who are related by birth, marriage, or adoption. Number of persons in your family shall reflect all family members, including those temporarily away from the home (e.g., college students, persons on extended vacation, etc.).

Family Demographics Yes No #
Female Head of Household: N/A
Senior Head of Household: N/A
Single Parent Family: N/A
Family contains a person with disabilities: N/A
How many in the family are elderly? (62 and over) N/A N/A How many in the family are adult full-time students? (18 and over) N/A N/A How many in the family are under the age of 18 years? N/A N/A

2. Please check the box that most closely identifies your race and ethnicity.

HCD understands that the choices listed in the box below do not include all of the ways in which people self-identify, and that many people identify with more than one of the categories listed. Applicant should check the box that most closely represents their racial identity. Race category definitions are provided on the last page.

White
Black/African American Black/African American and White Asian Asian and White
American Indian/Alaskan Native American Indian/Alaskan Native and African American Native Hawaiian/Other Pacific Islander Other Multi-Racial American Indian/Alaskan Native and White Prefer Not Answer Do you consider yourself as being of Hispanic ethnicity? Yes No Prefer Not to Answer (Enter Training Program Name)
(Enter Training Program Name) is required to collect statistical data on your 208
Packet Pg. 294 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

BENEFICIARY INSTRUCTIONS FOR COMPLETING

SELF CERTIFICATION OF ANNUAL INCOME FORM

1. Family Demographic Information
Family demographic information is collected to satisfy HUD reporting requirements. The answers to these questions do not impact your eligibility to participate in the program. • Female Head of Household is an adult member of the family who is a woman responsible for managing the household without a spouse. • Senior Head of Household is an elderly family member, 62 years or older, responsible for managing the household. Note, a family could be both headed by a female and senior.
• Single Parent Family is a family with only one parent present in the home. The parent may be never married, widowed, divorced, married, or spouse absent. • Disabled Person includes any (1) individual with a physical or mental impairment that substantially limits one or more major life activities; (2) individual with a record of such impairment; or (3) individual who is regarded as having such an impairment.

2. Racial Identification
Racial and ethnic information is required for HUD data reporting purposes. The applicant should choose the race that they most closely identify with. The answers to these questions do not impact your eligibility to participate in the program.

Please refer to 2020 Census Frequently Asked Questions About Race and Ethnicity for up to date racial and ethnicity information.
• White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. (For example: German, Irish, English, Spanish, Italian, Lebanese, Egyptian, etc.) • Black/African American: A person having origins in any of the black racial groups of Africa. (For example: Jamaican, Haitian, Nigerian, Ethiopian, Somali, etc.) • Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. • American Indian/Alaskan Native: A person having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment.
• Native Hawaiian/Other Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
• Prefer Not to Answer/ Unknown: The category used to report students or employees whose race and ethnicity are not known.

Ethnicity
Applicants will identify yes or no if they consider themselves of Hispanic ethnicity. • Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. (For example: Puerto Rican, Cuban, Mexican, etc.)
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Packet Pg. 295 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

3. Residential Address Information
Address Line 1: (Optional) City: (Required)
Address Line 2: (Optional) County: (Required)

4. Please indicate your current family size and income in the following table. “Family” means one or more persons living in your household who are related by birth, marriage, or adoption. Number of persons in your family shall reflect all family members, including those temporarily away from the home (e.g., college students, persons on extended vacation, etc.).

Please Circle # of
Persons in your
Family

FAMILY ANNUAL INCOME CATEGORY
Butte County
Please check your family income in the same row as the number of persons in your family.

Extremely Low-Income Low-Income Moderate Income Above Moderate Income 1 $0 - $17,350 $17,351 - $28,900 $28,901 - $46,200 Greater than $46,200 2 $0 - $19,800 $19,801 - $33,000 $33,001 - $52,800 Greater than $52,800 3 $0 - $24,860 $24,861 - $37,150 $37,151 - $59,400 Greater than $59,400 4 $0 - $30,000 $30,001 - $40,250 $40,251 - $65,950 Greater than $65,950 5 $0 - $35,140 $35,141 - $44,550 $44,551 - $71,250 Greater than $71,250 6 $0 - $40,280 $40,281 - $47,850 $47,851 - $76,550 Greater than $76,550 7 $0 - $45,420 $45,421 - $51,150 $51,151 - $81,800 Greater than $81,800 8 or more $0 - $50,560 $50,561 - $54,450 $54,451 - $87,100 Greater than $87,100 I certify that the information provided above is correct to the best of my knowledge.

Printed Name
/ /
Signature Date
WARNING: The information provided on thisform is subject to verification by the Subrecipient, HCD or HUD at any time. Title 18, Section 1001 of the U.S. Code states that a person is guilty of a felony and assistance can be terminated for knowingly and willingly making a false or fraudulent statement to a department of the United States Government.
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Packet Pg. 296 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

1. Family Size
Identify the row which appropriately determines the number of related persons in the household.

This number includes all family members, including those temporarily away from the home (e.g., college students, persons on extended vacation, etc.)
Family Income
Identify the income that appropriately indicates the total annualized income for the family.

Income should be determined by computing the total income of all adult family members for the last three (3) months and then multiplying that number by four (4), including persons temporarily away from the family/house.

Note: Income is not limited to salaries, wages, and tips. All other forms of income as specified by the Internal Revenue Service Form 1040 should be included (e.g., payments received from social security, pensions, annuities, dividends, taxable interest income, tax exempt interest income, IRA distributions, etc.)

2. Residential Address Information
Applicant will enter their residential address and county in which they reside to ensure the correct annual income limits were used to make an income eligibility determination.

3. Certification
Printed Name and Signature
Self-certification form must be signed by the Applicant/Workforce Trainee.

Date
Enter the date the form was completed.
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Packet Pg. 297 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

BENEFIARY SELF CERTIFICATION GUIDANCE FOR SUBRECIPIENTS Subrecipients will need to change all yellow highlighted areas on the self-certification form to correspond with the applicable County and HUD Income Limits for the Workforce Training Program. The 2023 HUD income limits for the DR-Workforce eligible disaster impacted areas are included on the following page for Subrecipient’s reference.

Subrecipients shall determine the appropriate dollar amounts to be identified in each column by referencing the current “CDBG Income Limits” on the HCD State and Federal Income, Rent, and Loan/Value Limits webpage:
https://www.hcd.ca.gov/grants-and-funding/income-limits/state-and-federal-income-rent-and-loan-value-limits Subrecipients should have forms readily available for surrounding counties in addition in which program is taking place. Remember, a person’s LMI status is based on the county in which they live.

Beneficiaries must be determined to be income eligible at the time assistance is provided. This declaration of income eligibility is called the income self-certification. Beneficiary must be recertified if assistance is not provided within 12 months of the initial income certification.

Low-income persons are people whose total annual family income falls below 80% of the area median family income based on family size. Additional expected sources of income and the amount expected during the period of federal assistance must be included in this calculation of annual family income. All income for all persons in the family must be included in calculating family income whether or not the family member receives assistance. Types of income to be included are wages, tips, self-employment income, interest/dividends, SSI or other public assistance, social security or other income received on a regular basis such as VA payments, retirement benefits, unemployment compensation, etc. “Total Family Annual Income” is the amount of verifiable income anticipated to be received over the next 12 months.

Family means all persons related by birth, marriage or adoption living in the same household. “Family” is different than “household”. Two different families may live in the same household. A single person can be a “family”. HUD updates annual family income limits every year. Subrecipients must also update their income limits as appropriate.

NOTE: “Income” is the total annual income of all family members as of the date that federal-funded assistance is provided.

HCD recommends that Subrecipients request source documentation for at least five percent of the training participant's income self-certification for accuracy. To sample five percent of the training participant's income claim, Subrecipients may use HCD’s Income Verification Packet to collect detailed income information and supporting documentation from the training participants.
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Packet Pg. 298 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner DR-Workforce Eligible Disaster Impacted Areas 2023 Annual Income Limits Please Circle # of
Persons in your
Family

FAMILY INCOME CATEGORY
Lake County
Please check your family income in the same row as the number of persons in your family.

FAMILY INCOME CATEGORY
Los Angeles
County
Please check your family income in the same row as the number of persons in your family.

Extremely Low-Income Low-Income Moderate Income Above Moderate Income 1 $0 - $26,500 $26,501 - $44,150 $26,501 - $70,650 Greater than $70,650 2 $0 - $30,300 $30,301 - $50,450 $50,451 - $80,750 Greater than $80,750 3 $0 - $34,100 $34,101 - $56,750 $56,751 - $90,850 Greater than $90,850 4 $0 - $37,850 $37,851 - $63,050 $63,051 - $100,900 Greater than $100,900 5 $0 - $40,900 $40,901 - $68,100 $68,101 - $109,000 Greater than $109,000 6 $0 - $43,950 $43,951 - $73,150 $73,150 - $117,050 Greater than $117,050 7 $0 - $46,950 $46,951 - $78,200 $78,201 - $125,150 Greater than $125,150 8 or more $0 - $50,560 $50,561 - $83,250 $83,251 - $133,200 Greater than $133,200 Please Circle # of
Persons in your
Family

FAMILY INCOME CATEGORY
Ventura
County
Please check your family income in the same row as the number of persons in your family.

Extremely Low-Income Low-Income Moderate Income Above Moderate Income 1 $0 - $27,900 $27,901 - $46,500 $46,501 - $74,400 Greater than $74,400 2 $0 - $31,900 $31,901 - $53,150 $53,151 - $85,000 Greater than $85,000 3 $0 - $35,900 $35,901 - $59,800 $59,801 - $95,650 Greater than $95,650 4 $0 - $39,850 $39,851 - $66,400 $66,401 - $106,250 Greater than $106,250 213
Packet Pg. 299 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner 5 $0 - $43,050 $43,051 - $71,750 $71,751 - $114,750 Greater than $114,750 6 $0 - $46,250 $46,251 - $77,050 $77,051 - $123,250 Greater than $123,250 7 $0 - $49,450 $49,451 - $82,350 $82,351 - $131,750 Greater than $131,750 8 or more $0 - $52,650 $52,651 - $87,650 $87,651 - $140,250 Greater than $140,250 Please Circle # of
Persons in your
Family

FAMILY INCOME CATEGORY
Butte County
Please check your family income in the same row as the number of persons in your family.

Extremely Low-Income Low-Income Moderate Income Above Moderate Income 1 $0 - $17,350 $17,351 - $28,900 $28,901 - $46,200 Greater than $46,200 2 $0 - $19,800 $19,801 - $33,000 $33,001 - $52,800 Greater than $52,800 3 $0 - $24,860 $24,861 - $37,150 $37,151 - $59,400 Greater than $59,400 4 $0 - $30,000 $30,001 - $40,250 $40,251 - $65,950 Greater than $65,950 5 $0 - $35,140 $35,141 - $44,550 $44,551 - $71,250 Greater than $71,250 6 $0 - $40,280 $40,281 - $47,850 $47,851 - $76,550 Greater than $76,550 7 $0 - $45,420 $45,421 - $51,150 $51,151 - $81,800 Greater than $81,800 8 or more $0 - $50,560 $50,561 - $54,450 $54,451 - $87,100 Greater than $87,100 214
Packet Pg. 300 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 670, 95833
P.O. Box 952054 Sacramento, CA 94252-2054
APPENDIX C:

CDBG-DR WORKFORCE DEVELOPMENT PROGRAM

INCOME VERIFICATION PACKET
If requested, submit the following information via the forms enclosed and attach any applicable supporting forms or documentation. Failure to complete the requested information may automatically disallow any scholarships, free services or other subsidy related to the workforce training activities funded by the CDBG-DR Workforce Program. Applicants are encouraged to request help as needed; technical assistance is available.

A. Complete the following forms as provided for in this packet:

1. ☐ Workforce Development Participant household information (pages 3-9)

2. ☐ Authorization to Share and Release Information (page 10) B. Attach copies of the following documentation for the applicant, or other household members, as applicable:

1. ☐ Copy of driver’s license(s), or State I.D. (s) from the applicant only, • Identification must be legal per State and Federal laws. If you need help obtaining proper identification, please indicate below:
☐ Assistance Requested.
• If you are applying to the program and you are under 18 years old and do not have legal identification, you may submit a copy of your birth certificate and social security card.

2. ☐ Copy of Signed Tax Return from prior year for ALL adult household members. If a tax return is not available, submit an affidavit that no taxes were filed or a copy of “No Filing Status” from the IRS for the previous year.

3. Submit either 3.a, 3.b or 3.c for each adult1 household member, as applicable:
a. Three (3) months of consecutive & current pay stubs for all household members 18 years and older and dated within 90 days prior to application or, b. Signed statement from employer verifying at a minimum:
• Date of employment
• Current Position
• Wages and frequency of pay
• Employer name and title and phone number or,
c. Submit Certification of Zero Income form (see item C.2)

4. ☐ Copies of three (3) months of consecutive & current bank statements for all adult household members dated within 90 days prior to application. Or indicate “N/A” 1 Do not submit income documentation for adults (18 years and older) that are enrolled in school. Indicate on Household Composition Form all household members that are in school. 215
Packet Pg. 301 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

5. ☐ Documentation of the following, as applicable:
• child support and alimony income
• Most recent social security income statements
• Copies of W2’s and 1099’s
C. Provide the following forms if applicable to your circumstances (circle “N/A” if not applicable):

1. ☐ Verification of Recurring Cash Contributions form, of N/A

2. ☐ Complete the “Certification of Zero Income” form for each adult without any income, or N/A

3. ☐ Complete the “Self-Employment Income Verification” form for each adult household member that is currently self- employed, or N/A
NOTE: Program personnel may contact 3rd parties to validate information 216
Packet Pg. 302 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

GENERAL INFORMATION OF PARTICIPANT
Last Name First Name MI
_
Current Address City State Zip
Home/Mobile Telephone
Email Address
Last 4-digits of Social Security Number Date of Birth
217
Packet Pg. 303 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

DISCLOSURE OF INCOME FOR PARTICIPANT
Any items indicated by “yes”, attach related documentation.

Do you receive periodic income, such as: Yes No
a. Retirement funds………………………………………. ___ ___
b. Pension………………………………………………. ___ ___
c. Social Security Benefits………………………………. ___ ___
d. Supplemental Security Income (SSI)………………. ___ ___
e. Annuities………………………………………………. ___ ___
f. Insurance Policies……………………………………. ___ ___
g. Disability or Death Benefits…………………………... ___ ___
h. AFDC……………………………………………………. ___ ___
i. Unemployment Benefits………………………………. ___ ___
j. Workmen’s Compensation……………………………. ___ ___
k. Child Support/Alimony………………………………… ___ ___
l. Military…………………………………………………… ___ ___
m. Taxable Asset Income ………………………………… ___ ___
n. Other Income……………………………………………. ___ ___
Are you receiving income from:
a. Employment……………………………………………. ___ ___
b. Self-Employment………………………………………. ___ ___
Do you have any of the following potential asset income:
a. Checking Account……………………………………… ___ ___
b. Savings Account………………………………………. ___ ___
c. CD (Certificate of Deposit Account) …………………. ___ ___ d. IRA or other Retirement Account (i.e., 401k, 457) …. ___ ___ Do you regularly receive monetary gifts or non-cash contributions from persons outside your household for2:
a. Mortgage, Rent, Living Expenses……………………. ___ ___
b. Utilities……………………………………………………. ___ ___
c. Groceries…………………………………………………. ___ ___
d. Clothing…………………………………………………… ___ ___
e. Miscellaneous……………………………………………. ___ ___
I certify that I have answered truthfully to the best of my knowledge. I further understand that submittal of false information is punishable under Federal Law. I have no objections to inquiries being made to verify any information listed above.

Participant Signature Date
2 For items in this section indicated “yes”, attach the Verification of Recurring Contributions form 218
Packet Pg. 304 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner DISCLOSURE OF INCOME FOR OTHER ADULT HOUSEHOLD MEMBER(S)3 Do you receive periodic income, such as: Yes No
a. Retirement funds………………………………………. ___ ___
b. Pension………………………………………………. ___ ___
c. Social Security Benefits………………………………. ___ ___
d. Supplemental Security Income (SSI)………………. ___ ___
e. Annuities………………………………………………. ___ ___
f. Insurance Policies……………………………………. ___ ___
g. Disability or Death Benefits…………………………... ___ ___
h. AFDC……………………………………………………. ___ ___
i. Unemployment Benefits………………………………. ___ ___
j. Workmen’s Compensation……………………………. ___ ___
k. Child Support/Alimony………………………………… ___ ___
l. Military…………………………………………………… ___ ___
m. Taxable Asset Income ………………………………… ___ ___
n. Other Income……………………………………………. ___ ___
Do you receive periodic income, such as?
a. Employment……………………………………………. ___ ___
b. Self-Employment………………………………………. ___ ___
Do you have any of the following:
a. Checking Account……………………………………… ___ ___
b. Savings Account………………………………………. ___ ___
c. CD (Certificate of Deposit Account) …………………. ___ ___ d. IRA or other Retirement Account (i.e., 401k, 457) …. ___ ___ Do you regularly receive monetary gifts or non-cash contributions from persons outside your household for:
a. Mortgage, Rent, Living Expenses……………………. ___ ___
b. Utilities……………………………………………………. ___ ___
c. Groceries…………………………………………………. ___ ___
d. Clothing…………………………………………………… ___ ___
e. Miscellaneous……………………………………………. ___ ___
I certify that I have answered truthfully to the best of my knowledge. I further understand that submittal of false information is punishable under Federal Law. I have no objections to inquiries being made to verify any information listed above.
_________________________________ ______________
Non-participant adult household member Date
3 *Complete additional forms for each adult member, as applicable 219
Packet Pg. 305 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner HOUSEHOLD4 COMPOSITION CERTIFICATION5
As of (date of application), I,
resided at: (property address)________________________________________________ Circle the correct response:
1) At the time of time of the application I was living alone, or I expect to be living alone within the next 12 months.
2) The following people live with me and will continue to do so for the foreseeable future:

Name Last 4 digits of
SSN#
Date of Birth Enrolled in School?
Do you expect your household composition to change in the next 12 months? _____ If yes, explain: _______________

CONFLICT OF INTEREST CERTIFICATION
Do you, or anyone in your household, have family or business ties to anyone who assisted in the development or operations of the workforce development program? Circle one: Yes No
If yes, describe the relationship and role:
4 “Household” is defined as all persons occupying a housing unit. The occupants may be a family, as defined in 24 CFR 5.403; two or more families living together; or any other group of related or unrelated persons who share living arrangements, regardless of actual or perceived, sexual orientation, gender identity, or marital status. (24 CFR 570.3). Note: An applicant may be considered a smaller “household” than their current actual “household” number if the living situation is temporary or transitional, i.e., aging out of foster care, temporarily homeless and formerly incarcerated are examples of individuals that may be temporarily part of a larger household than what would be considered in a “household calculation”.
5 Complete one form for each applicant household
220
Packet Pg. 306 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

CERTIFICATION OF HOUSEHOLD INFORMATION AND INCOME
(To be completed by participant and other adults of household, if applicable) I (We), _______________________________(and)_________________________do hereby certify that my (our) household consists of members. I (We) certify that my (our) yearly income is ___________________. I (We) also certify that all the information that I (we) have given is correct to the best of my (our) knowledge.

Participant Signature Date
Other Adult Household Signature Date
221
Packet Pg. 307 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

DISASTER RECOVERY BENEFITS COMPLIANCE
The workforce development program for which you are applying is funded in whole or part by Community Development Block Grant – Disaster Recovery funds related to the 2018 wildfire disasters in California. The following information is required to be collected for the program administrators to evaluate a potential Duplication of Benefits.
1) Are you currently receiving, or have you received in the last 3 years, any assistance for the purpose of workforce development training courses(s) you are currently applying for? (i.e., Pell Grants, Educational funds)
No __ or Yes ___
If yes, If yes, please provide the name of the program, last date of receipt of funds, and amount:
__________________________________________________________________________ 2) Have you entered into or completed the same or similar course(s) – that you are applying for – within the last 3 years? (If the response is yes, additional conversations with HCD Program staff may be required.)
No __ or Yes ___
I/We certify that I/We have been asked the above questions and they have been answered truthfullyto the best of my/our knowledge. I/We further understand that submittal of false information is punishable under Federal Law. I/We have no objections to inquiries being made to verify any information listed above.

Participant Other adult household member
For reviewer’s comments only with respect to Duplication of Benefits and other compliance items indicated above:
222
Packet Pg. 308 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner DEMOGRAPHIC INFORMATION – Workforce Development (CDBG-DR 2018) (for evaluation of equitable distribution of funds)6
Race and Ethnicity Marital Status
Single
Ethnicity: (select only one) Married
Hispanic or Latino Widowed
Not Hispanic or Latino Divorced
Separated
Race: (select one or more) Other
American Indian or Alaska Native
Asian
Black or African American Gender
Native Hawaiian or Other Pacific Islander Male
White Female
6 The race/ethnicity/gender information is requested by the Federal Government for certain federally supported programs to monitor compliance with equal opportunity laws. You are not required to furnish this information (race/ethnicity/gender) but are encouraged to do so. The law provides that a provider may not discriminate either based on this information, or on whether you choose to furnish it. 223
Packet Pg. 309 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 670, 95833
P.O. Box 952054 Sacramento, CA 94252-2054
Authorization to Share and Release Information
Purpose: Consent to allow California Department of Housing and Community Development (HCD) and/or a Workforce Development Program to request information from 3rd parties to verify an applicant’s eligibility. Moreover, a signed form grants permission for HCD to release applicants’ demographic information to HUD in aggregate form.

I, , authorize the following agencies collaborating
inthe CDBG-DR 18 Workforce Development Program to collect information relevant to my eligibility to participate in the Program.

Department of Housing and Community
Development
Name of Subrecipient
2020 W. El Camino Avenue, Suite 670,
Sacramento, CA 95833
Subrecipient Address
(916) 263-7400 Subrecipient Phone
The information that may be released includes, but is not limited to:

1. Information about my current employment status, wages and projected income

2. Information about recurring contributions

3. Information about my current household composition (who lives with me)

4. Information about my participation in other workforce development programs I also permit representatives from the agencies/organization listed above, who are working with me or on my behalf, to discuss these matters specifically related to my participation in the Workforce Development Program.

I further permit these agencies to share my demographic data7 (race, ethnicity, and gender) to HUD for the purposes of evaluating the Workforce Development Program and improving services.

My signature below indicates I have read this form and/or have had it read to me. I can revoke this consent in writing at any time.

Participant’s name (printed) ___________________________ Participant’s signature __________________________ Date _______________ 7 The race/ethnicity/gender information is requested by the Federal Government forcertain federally supported programs to monitor compliance with equal opportunity laws. You are not required to furnish this information (race/ethnicity/gender) but are encouraged to do so. The law provides that a provider may not discriminate either based on this information, or on whether you choose to furnish it. 224
Packet Pg. 310 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 670, 95833
P.O. Box 952054 Sacramento, CA 94252-2054
Verification of Recurring Cash Contributions
(Insert name of Workforce
DevelopmentParticipating
Jurisdiction)
AUTHORIZATION: Federal Regulations
require us to verify Recurring Cash
Contributions made to all members of the
household applying for participation in the
Workforce Development Program which
weoperate and to reexamine this income
periodically. We ask your cooperation in
supplying this information. This
informationwill be used only to determine
the eligibility status and level of benefit of
the household.

Purpose of Cash Contribution:

Amounts anticipated to be received during the
next12 months:

Date: $
Date: $
Date: $
Date: $
Date: $
Date: $
Date: $
Date: $
Date: $
Date: $
Date: $
Date: $
(Signature)
Date:

WARNING: Title 18, Section 1001 of the U.S. Code states that a person is guilty of a felony for knowingly and willingly making false or fraudulent statements to any department of the United States Government. 225
Packet Pg. 311 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 670, 95833
P.O. Box 952054 Sacramento, CA 94252-2054
Certification of Zero Income
(To be completed by each adult household member, as applicable) Name:

Address:
1) I hereby certify that I do not individually receive income from any of the following sources:
a. Wages from employment (including commissions, tips, bonuses, fees, etc.). b. Income from operation of a business.
c. Rental income from real or personal property.
d. Interest or dividends from assets.
e. Social Security payments, annuities, insurance policies, retirement funds, pensions, or death benefits.
f. Unemployment or disability payments.
g. Public assistance payments.
h. Periodic allowances such as alimony, child support, or gifts received from persons not living in my household.
i. Sales from self-employed resources (Avon, Mary Kay, Pampered Chef, etc.). j. Any other source not named above.
2) I currently have no income of any kind and there is no imminent change expected in my financial status or employment during the next 12 months. 3) I will be using the following sources of funds to pay for housing and other necessities:

Under penalty of perjury, I certify that the information presented in this certification is true and accurate to the best of my knowledge. The undersigned further understand(s) that providing false representations herein constitutes an act of fraud. False, misleading, or incomplete information may result in the termination of participation in the program. ____________________________ __________________________ __________ Signature Print Date
226
Packet Pg. 312 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 670, 95833
P.O. Box 952054 Sacramento, CA 94252-2054
Self-Employment Income Verification Form
Full Name:

Present Address:

I hereby certify that I, (Name) receive
income for the following work:

I expect to earn $ for the coming 12 months (from
__________________ to___________) for the following work: ___________________ _______________________________________________________________________ I understand that if my actual earnings are different from those reported above, that I may be required to reportany changes to the Workforce Development Program.

Signature of Participant Date
Signature of Notary Public Date
Name of Notary Public: ______________________________
Date Commission Expires: ___________________
227
Packet Pg. 313 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner APPENDIX D-1:

LIMITED ENGLISH PROFICIENCY REQUIREMENTS
Both Title VI of the Civil Rights Act of 1964 and Executive Order 31166 require that persons with limited English proficiency (LEP) have access to programs and operations assisted through federal funding, including public participation and outreach efforts. For the purposes of CDBG-DR, the Department has completed the preliminary public participation and outreach efforts for the DR-Workforce Program in general.

The below is to provide additional information about LEP requirements. Applicants must show that they are addressing LEP needs for their individual workforce development training programs prior to entering a Standard Agreement with the Department.

Final Notice on LEP and Frequently Asked Questions from HUD’s FHEO Headquarters The Fair Housing and Employment Office (FHEO) have already been making Title VI findings of non-compliance for many years if:

A. Program shows under-representation of protected class/es likely to include LEP persons.

B. Recipient cannot show effective outreach and marketing to LEP persons; and/or, C. Recipient cannot demonstrate policies to accommodate LEP persons.

Programs to which LEP Guidelines Apply
The LEP guidelines apply to any program to which federal financial assistance to HUD is applied, including:

A. Public and Indian Housing (PIH): Low-Income Public Housing, voucher, projectbased, homeownership, moving to work, etc.

B. CPD: CDBG, HOME, ESG, McKinney, etc.

C. Housing: project-based Section 8, mod, rehab, etc.
228
Packet Pg. 314 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner What LEP Requires of Recipients
The LEP Guidelines require recipients to:

A. Determine if there are LEP persons in the service area(s), utilizing the Four-Factor Analysis below.

B. Devise a plan for oral interpretation & written translations based upon four-factor analysis in:
a. Outreach
b. Conduct of day-to-day activities
C. Take necessary and reasonable steps to make sure LEP persons have access to information and resources by creating a Language Access Plan (LAP).

Four-Factor Analysis of Needs
Factor 1: Identify the number / proportion of LEP persons in the service area:

A. The more LEP persons, the greater the need.

B. NOT who speaks other languages, but who speaks English less than well or not at all.

C. Data Source: US Census / American Factfinder2 Table QT-P17 or SF 3/DP2 or B16001.

Factor 2: Analyze frequency of contact
A. The more frequent the contact, the greater the apparent need.

B. Anticipate that increased outreach may result in increased frequency of contact and higher overall participation by LEP persons.

Factor 3: Analyze importance of contact
A. The more important the contact, the greater the need.

B. Compulsory participation = high importance.

C. Identification of vital documents (documents that if not translated could result in denial of benefits / exclusion from program even if unintended).

Factor 4: Weighing of cost vs. resources vs. benefits
A. Consider sharing resources with other recipients.

B. Consider industry best practices.

C. Consider that HUD documents are already translated.
229
Packet Pg. 315 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner Oral Interpretation
A. Oral interpretation is always a requirement.

B. Recipient must have a plan for communicating with applicant/participant if he/she is unable to communicate effectively in English.

C. Language cards to allow identification of language spoken.

D. Resources such as language line, use of staff.

E. Never: “If you need a translator, bring your own.”
Written Translations
A. Guidelines establish “safe harbor of presumptive compliance” if a fourfactor analysis of needs establishes:
a. Less than 1,000 persons LEP in one language within service area – translation required.
b. Less than five percent of population LEP in one language (at least 50) = translation required.
c. Disclaimer on translated documents: “provided for information only.” Language Assistance Plan (LAP)
A. Identifies groups who need language assistance.

B. States how agency will provide language services (translation plan).

C. Train staff on plan.

D. Public notice of plan.

E. Self-assessment & monitoring of plan’s effectiveness. 230
Packet Pg. 316 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner Appendix D-2:

Language Access Plan Template
Language Access Plan: As a result of the Four-Factor Analysis, Enter Entity Name Here has identified the following types of language assistance to be provided on an as needed basis by Enter Entity Name Here throughout the implementation of the CDBG-DR program:

Mark the paragraphs below that best describe your planned activities. Additional information can be provided to clarify more accurately the entity’s planned activities:
☐ All CDBG DR program-related documents, public notices, and public outreach to attract training participants will be published in Enter Identified LEP Language Here on bulletin boards at the Enter Place(s) of Posting Here and in public places throughout the proposed project area(s) and/or the community. Additional Information Here.
☐ Additionally, all notices and advertisements will include a statement in Enter Identified LEP Language Here indicating that program materials are available in Enter Identified LEP Language Here upon request. Additional Information Here. ☐ All notices about participation will include a statement that interpreters will be available at public presentations upon prior request. Additional Information Here. ☐ If needed, an interpreter may be retained to provide oral interpretation in the field during the implementation of the program activities Additional Information Here. ☐ If other populations of LEP persons are identified in the future, Enter Entity Name Here will consider additional measures to serve the language access needs of those persons.

Click or tap here to enter text. Click or tap here to enter text.

Printed Name of Authorized Signatory Title
Click or tap here to enter text. Click or tap to enter a date.

Signature Date Adopted
231
Packet Pg. 317 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner APPENDIX E-1
Resolution of the Governing Body
Applicants are required to use this Resolution in content and form.

RESOLUTION NO.__

A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE

EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 20XX-20XX FUNDING YEAR OF THE STATE CDBGDR RECOVERY WORKFORCE PROGRAM BE IT RESOLVED by the Enter Governing Body Type of the Choose Type of [ENTER JURISDICTION NAME]_______________________________________ as follows:

SECTION 1:

The Enter Governing Body Type has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $______________ for the following CDBG-DR activities, pursuant to the March 2023 CDBG-DR NOFA:

List activities and amounts (activity totals should include Activity Delivery dollars and General Administration associated with the activity)
Activity (i.e. Public Services, Housing
Rehabilitation)
Dollar Amount Being Requested for
the Activity
$
$
$
$
SECTION 2:

The Choose Type acknowledges compliance with all state and federal public participation requirements in the development of its application(s).

SECTION 3:

The Choose Type hereby authorizes and directs the (ENTER TITLE OF DESIGNATED OFFICIAL) ___________________, or designee*, to execute and deliver all 232
Packet Pg. 318 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner applications and act on the Choose Type’s behalf in all matters pertaining to all such applications.

SECTION 4:

If an application is approved, the [ENTER TITLE OF DESIGNATED OFFICIAL], or designee*, is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

SECTION 5:

If an application is approved, the [ENTER TITLE OF DESIGNATED OFFICIAL], or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
* Important Note: If the designee is signing any application, agreement, or any other document on behalf of the designated official of the City/County, written proof of designee authority to sign on behalf of such designated official must be included with the Resolution, otherwise the Resolution will be deemed deficient and rejected.

Additionally, do not add limitations or conditions on the ability of the signatory or signatories to sign documents, or the Resolution may not be accepted. If more than one party’s approval is required, list them as a signatory. The only exception is for county counsel or city attorney to approve as to form or legality or both, IF such approval is already part of the standard city/county signature block as evidenced by the signed Resolution itself. Inclusions of additional limitations or conditions on the authority of the signer will result in the Resolution being rejected and will require your entity to issue a corrected Resolution prior to the Department issuing a Standard Agreement. 233
Packet Pg. 319 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner PASSED AND ADOPTED at a regular meeting of the Enter Governing Body Type of the Choose Type of ___________ held on [ENTER DATE]________ by the following vote:

Instruction: Fill in all four vote-count fields below. If none, indicate “0” for that field.

AYES: _____ NOES: _____
ABSENT: _____ ABSTAIN: _____
__________________________________
Signature and Title
[ENTER GOVERNING BODY TYPE]

STATE OF CALIFORNIA
City/County of ________________
I, __________________, City/County Clerk of the City/County of ________________, State of California, do hereby attest and certify the foregoing Resolution to be a full, true and correct copy of a resolution duly passed and adopted on the date stated thereon and that said Resolution has not been amended, modified, repealed, or rescinded since the date of adoption and is in full force and effect as of this ___ day of _____________, 20____.
__________________________________________
Name, City/County Clerk of the City/County of
_____________________, State of California
By: _____________________________________
Signature and Title
Note: The attesting officer cannot be the person identified in the Resolution as the authorized signer.
234
Packet Pg. 320 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner APPENDIX E-2
Resolution of the Organizational Body Entity
Applicants are required to use this Resolution in content and form.

RESOLUTION NO.__

A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE

EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 20XX-20XX FUNDING YEAR OF THE STATE CDBGDR RECOVERY WORKFORCE PROGRAM BE IT RESOLVED by the Enter Organizational Body Type of Click or tap here to enter text. as follows:

SECTION 1:

The Enter Organizational Body Type has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $Click or tap here to enter text. for the following CDBG-DR activities, pursuant to the March 2023 CDBG-DR NOFA:

The Click or tap here to enter text. acknowledges compliance with all state and federal public participation requirements in the development of its application(s). 235
Packet Pg. 321 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner SECTION 3:

The Enter Organizational Body Type hereby authorizes and directs the Click or tap here to enter text.,or designee*, to execute and deliver all applications and act on the Click or tap here to enter text.’s behalf in all matters pertaining to all such applications.

SECTION 4:

If an application is approved, the Click or tap here to enter text., or designee*, is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.

SECTION 5:

If an application is approved, the Click or tap here to enter text. or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
* Important Note: If the designee is signing any application, agreement, or any other document on behalf of the designated official of the City/County, written proof of designee authority to sign on behalf of such designated official must be included with the Resolution, otherwise the Resolution will be deemed deficient and rejected.

Additionally, do not add limitations or conditions on the ability of the signatory or signatories to sign documents, or the Resolution may not be accepted. If more than one party’s approval is required, list them as a signatory. The only exception is for county counsel or city attorney to approve as to form or legality or both, IF such approval is already part of the standard city/county signature block as evidenced by the signed Resolution itself. Inclusions of additional limitations or conditions on the authority of the signer will result in the Resolution being rejected and will require your entity to issue a corrected Resolution prior to the Department issuing a Standard Agreement. 236
Packet Pg. 322 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner PASSED AND ADOPTED at a regular meeting of the Enter Organizational Body Type of Click or tap here to enter text. held on Click or tap to enter a date. by the following vote:

Instruction: Fill in all four vote-count fields below. If none, indicate “0” for that field.

AYES: _____ NOES: _____
ABSENT: _____ ABSTAIN: _____
__________________________________
Signature and Title
Click or tap here to enter text.

CERTIFICATION OF SECRETARY
I, __________________, Secretary of Click or tap here to enter text. do hereby attest and certify the foregoing Resolution is a full, true and correct copy of a Resolution duly passed and adopted on the date stated thereon and that said Resolution has not been amended, modified, repealed, or rescinded since its date of adoption and is in full force and effect as of this Click or tap to enter a date.
__________________________________
[SECRETARY’S SIGNATURE]
__________________________________
[TYPE OR PRINT SECRETARY’S NAME]
Note: The attesting officer cannot be the person identified in the Resolution as the authorized signer.
237
Packet Pg. 323 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner APPENDIX E-3
Resolution of a Tribal Entity
Instructions: Please review this sample resolution provided and insert the appropriate information requested within each bracket. Certain brackets may prompt a choice selection; language that is not applicable may be deleted. Please be advised that this document is a sample form; Tribal/TDHE applicants may edit accordingly to comply with Tribal law. This top header with instructions and additional notes may be deleted prior to submission.

Additional Notes: All information provided will be verified using the entity’s bylaws, or appropriate governing documents. If the governing documents of the organization are not reflective of the current board makeup, the Applicant/Requestor must notify HCD in writing of the discrepancy and provide an explanation. Please note that while the NOFA for Tribal and other 2018 disaster impacted communities are the same, this resolution is applicable to Tribal Entities.

The Authorizing Resolution shall be submitted with the Application. The Department will not review any NOFA Application until the Department receives a fully executed Authorizing Resolution unless otherwise noted.
238
Packet Pg. 324 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner [Resolution Number]
[Insert Name of Tribal Entity]

AUTHORIZING RESOLUTION
Authorizing Resolution in Connection with the Award of Funding Under the 2018 Community Development Block Grant -Disaster Recovery (CDBG-DR) Workforce Development Program.
[All, or A necessary quorum and majority] of the [directors, supervisors, members, council members, or tribal council in accordance with tribal law, etc.] of [official name of applicant entity, and type of entity: Tribal Entity] (“Applicant”) hereby consents to, adopts and ratifies the following resolution:

WHEREAS The [insert name of Tribal Entity] is a [federallyrecognized Indian Tribe located in California] [an Indian tribe located in California that is on the contact list maintained by the Native American Heritage Commission] [a Tribally Designated Housing Entity (TDHE)] [an Indian Tribe as defined in Section 4103(13)(B) of Title 25 of the United States Code and Section 50104.6.5]; and WHEREAS The [insert name of Tribal Entity] is eligible for all rights, privileges, and benefits afforded to the eligible entities listed in the paragraph above, and the [Tribal Council of [insert name of Tribal Entity] is a duly authorized body, empowered to conduct government affairs on behalf of the people and to promote and foster the economic development and the well-being of the general membership] [the representative governing body of the TDHE is authorized under Tribal law to conduct government-to-government relations regarding Tribal housing matters on behalf of the Tribe], and
WHEREAS The representative governing body of the [Tribal Entity] [is responsible for the health and well-being of the Tribal Membership] [is responsible for providing affordable housing to the Tribal Membership], and
WHEREAS The representative governing body of the [Tribal Entity] has determined there is an immediate need for providing Tribally owned and/or operated affordable housing to its Tribal Membership, and
WHEREAS The California Department of Housing and Community Development (the “Department”) is authorized to allocate approximately $40,695,960 of 2018 CDBG-DR funds to be made available for the purposes set forth in the Workforce Development Policies and Procedures; and in the Department issued a 2018 Workforce Development Program Notice of Funding Availability (NOFA), to be issued Spring 2023, announcing the availability of funds available to the 2018 disaster impacted areas and Tribes, per federal disaster declarations DR-4407 and DR-4382.
239
Packet Pg. 325 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner WHEREAS The [Tribal Entity] is an Eligible Partner under the 2018 Workforce Development Program pursuant to the 2018 Workforce Development Policies and Procedures, and the 2018 Workforce Development NOFA, and is requesting a grant award in an amount not to exceed [insert amount] under the above-described NOFA from the Department of Housing and Community Development Department (Department), and
WHEREAS The [Tribal Entity] as an Eligible Partner under the 2018 Workforce Development Program, and if the Request for Funds is approved by the Department such approval is subject to the 2018 Workforce Development terms and conditions of Eligibility, Policies and Procedures, NOFAs, Program requirements, and the 2018 Workforce Development Program Standard Agreement (“Standard Agreement”) by and between the Department and 2018 Workforce Development Program Grant Recipients; NOW THEREFORE BE IT RESOLVED THAT: The representative governing body of the [Tribal Entity] hereby authorizes and directs such actions as are necessary and appropriate by representatives of the [Tribal Entity] to receive on behalf of the [Tribal Entity] an amount not to exceed $[ ] as calculated consistent with requirements of the NOFA.

BE IT FURTHER RESOLVED THAT: The [Tribal Entity] shall be subjected to the terms and conditions as specified in the Standard Agreement; that funds are to be used for eligible activities to be identified in Exhibit A of the Standard Agreement; the application in full will be incorporated as part of the Standard Agreement; that any and all activities funded, information provided, and timelines represented in the application are enforceable through the Standard Agreement; and that the Tribal Entity hereby agrees to use the funds for eligible activities in the manner presented in the application as approved by the Department and in accordance with the NOFA, Program Policies and Procedures, and application package.

BE IT FINALLY RESOLVED THAT: The [Tribal Council Chairperson, on behalf of the [(insert name of Tribe)] [government official, on behalf of the (insert name of Tribal Entity or TDHE] is authorized and directed, subject to such further government approvals as may be required by Tribal Law after legal review, to do all of the following:
1) execute the Request for Funds and any amendments thereto, 2) execute the State of California Standard Agreements, and any and all other documents required or deemed necessary or appropriate to evidence and secure the 2018 Workforce Development Program, allocation, and 3) fulfill all obligations required by or related to, the 2018 Workforce Development Program and all amendments the Department deems necessary in accordance with the 2018 Workforce Development Program, on behalf of the [insert name of Tribal Entity].

BE IT FURTHER AND FINALLY RESOLVED THAT: The [insert name of Tribal Entity], when approved by the Department to receive allocation of 2018 Workforce Development Program funds in the authorized amount of $[ ] pursuant to the above referenced Request for Funds, the [Tribal Entity] represents and certifies that it will use all such funds only for eligible activities as set forth in the 240
Packet Pg. 326 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner NOFA, as approved by the Department and in accordance with all 2018 Workforce Development Program requirements, policies and procedures, all applicable state and federal statutes, rules, regulations, and the Standard Agreement executed by and between the Applicant [insert name of Tribal Entity] and the Department.

CERTIFICATION
This is to certify that the foregoing Resolution No. [Insert Resolution Number] was duly adopted in accordance with Tribal law at a duly called meeting of the [Tribal Council] [Tribal Entity] on this [XX]th day of [Month], 2023 by a vote of [##] for, [##] against, and [##] abstaining.
_________________________________________
(Insert Name), Tribal Chairperson
ATTEST:
_________________________________________
(Insert Name), Tribal Secretary
241
Packet Pg. 327 Attachment: CDBG-DR Workforce Development CHYBA-COR Partner Agreement (4.2(c)--California Heritage Youth Build Academy Partner

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions regarding Bid Schedule No. 5513, Inspection and Overhaul of the Unit 9 Hydroelectric Turbine and Auxiliaries:
(1) Authorize additional funding for hydroelectric turbine repairs in the amount not to exceed $1,200,000;
(2) Authorize amendment to the Stephen’s Mechanical contract resulting from Bid Schedule No. 5513 for additional funding up to $1,200,000 ($725,000 for generator rewinding; $300,000 for turbine and bearing repair; and $175,000 of contingency); (3) Authorize the City Manager, or designee, to execute change orders and/or amendment to the Stephen’s Mechanical contract up to the total amount of the project; (4) Adopt Resolution approving and adopting the 63rd Amendment to City Budget Resolution No. 2023-060 appropriating $1,200,000 for the Unit 9 Hydroelectric Turbine Overhaul; and
(5) Find that this project is categorically exempt from review under the California Environmental Quality Act pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction).

Fiscal Impact
To fund this project, $884,000 was allocated from Redding Electric Utility’s (REU) Major Maintenance Fund in the Fiscal Year 2024-2025 Biennial Budget.

MEETING DATE: November 19, 2024
ITEM NO. 4.5(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.5(a)--Approve Budget Resolution and Change Order to Bid No. 5513 Inspection and Overhaul of the Unit 9 Hydroelectric Turbine Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 328
Report to Redding City Council November 13, 2024
Re: 4.5(a)--Budget Reso & Change Order for Unit 9 Hydroelectric Turbine Overhaul Page 2 Original Contract Approved on September 17, 2024 Actual Costs Inspection and Overhaul – Stephen’s Mechanical Corporation $543,320 Contingency Utilized for Findings – Generator transport, runner repairs, shutoff valve repairs and seals, and purchase and machining of new wicket gate bushings – Stephen’s Mechanical Corporation $300,680
Other Ancillary parts $40,000
TOTAL $884,000
Increased project costs and unplanned maintenance repair requirements have depleted the Major Maintenance Fund; however, REU has sufficient reserves to support the increased funding required for this Unit 9 project. Additionally, it is anticipated that reserves will be refunded as part of the planned 2025 bond issuance.

Proposed Amendments to Fund Additional Findings Estimated Costs Generator Rewind - Stephen's Mechanical Corporation $725,000 Turbine, Valve, and Bearing Repair - Stephen's Mechanical Corporation $300,000
Contingency $175,000
TOTAL $1,200,000
While not a direct project cost, it should be noted that REU must acquire replacement energy during the Unit 9 outage. Replacement energy, inclusive of environmental attributes, is estimated at approximately $10,000 per day, or $1.4 million during the 20-week outage.

Alternative Action
The Redding City Council (Council) could choose to reject additional funding, which would not allow for the Unit 9 to be returned to service, or provide alternative direction to staff.

Background/Analysis
The City of Redding (City) owns and operates a 3.5 MW Vevey Hydroelectric Generating Turbine (Unit 9) located at the base of Whiskeytown Dam. Unit 9 was commissioned in 1984 and provides continuous renewable energy to the City. Unit 9 consists of a turbine, generator, penstock isolating valve, and an auxiliary oil system for hydraulics and control oil. The turbine runs exclusively on water from Whiskeytown Lake and generates carbon-free, eligible renewable energy.

On September 17, 2024, the Council authorized an inspection and overhaul of Unit 9. During the overhaul and inspection of the Unit 9 hydroelectric turbine and auxiliaries, the following agerelated equipment repair items were discovered:

1. Damage to generator windings of stator, field, and exciter (complete rewind);

2. Extensive damage to turbine sleeve valve (complete replacement);

3. Cavitation and impact damage to turbine rotor (repair);

4. Out-of-spec bearing tolerances (rework); and

5. Damage to turbine shut-off valve (repair).

Packet Pg. 329
Report to Redding City Council November 13, 2024
Re: 4.5(a)--Budget Reso & Change Order for Unit 9 Hydroelectric Turbine Overhaul Page 3 The initial contract cost of overhaul services was $844,000, including the contingency. The original contingency has already been allocated to mobilization and transport costs, as well as additional repairs such as wicket gate bushing replacements. The discoveries listed above exceed the contract contingency and require additional funding to restore the generating unit to service.

Environmental Review
This project is providing major maintenance on an existing turbine at the Whiskeytown Power Plant and therefore is categorically exempt from review under the California Environmental Quality Act pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction).

Council Priority/City Manager Goals
This is a routine operational item.

Attachments
^Resolution

4.5(a)--Unit 9 Hydroelectric Turbine Overhaul 9/17/24 staff report Packet Pg. 330
Resolution No. 2024 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 63 RD AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $1,200,000 FOR UNIT 9 HYDROELECTRIC TURBINE OVERHAUL FOR FISCAL YEAR 2024-2025.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
211 8093 REU – Capital/ PP Major Maint $1,200,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease (Increase) Fund Balance
211-8093-2910000-00000 Fund Balance $ 1,200,000
Increase Expenditures
211-8093-7800058-00000 REU - Power Plant $ 1,200,000
Total $ 1,200,000 $ 1,200,000
THAT the purpose is to appropriate $1,200,000 for unit 9 hydroelectric turbine overhaul for fiscal year 2024-2025.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the ______day of __________, 2024 and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 331 Attachment: ^Resolution (4.5(a)--Budget Reso & Change Order for Unit 9 Hydroelectric Turbine Overhaul)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
MEETING DATE: September 17, 2024 FROM: Nick Zettel, Director of ITEIVI NO. 4. 5( a) Redding Electric I7tility
APPROVED BY***
v
1c ct c, yrectc ii' e in tri ttt32ity t 2 rS' P
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nzettel@cityofredding. org btippin@cityofredding. org
SUBJECT: 4. 5( a)-- Unit 9 Hydroelectric Turbine Overhaul Recommendation
Authorize and approve the following actions regarding Bid Schedule No. 5513, Inspection and Overhaul of the Unit 9 Hydroelectric Turbine and Auxiliaries:
1) Authorize an amount not to exceed 884, 000 for Unit 9 Hydroelectric Turbine overhaul; 2) Award Bid to Stephen' s Mechanical Corporation in the amount not to exceed $ 844, 000 543, 320.20 for overhaul services and $ 300, 679. 80 for potential replacement of components);
3) Authorize the City Manager, or designee, to execute change orders up to the total amount of the project contingency to address unforeseen work items discovered during the overhaul process; and
4) Find that this project is categorically exempt from review under the California Environmental Quality Act pursuant to Sections 15301 ( Existing Facilities) and 15302 Replacement or Reconstruction).

Fiscal Impact
Description
Estimated
Cost
Overhaul Services- Stephen' s Mechanical Corporation 543, 320. 20 Potential Replacement of Components( Equipment and Parts), 300 679. 80
Including Contingency- Stephen' s 1Vlechanical Corporation Other Ancillary Parts 40, 000. 00
TOTAL 884, 000.00
Packet Pg. 332 Attachment: 4.5(a)--Unit 9 Hydroelectric Turbine Overhaul 9/17/24 staff report (4.5(a)--Budget Reso & Change Order for Unit 9 Hydroelectric Report to Redding City Council September 21, 2024
Re: 4. 5( a)-- Unit 9 Hydroelectric Turbine Overhaul Page 2 The contract cost of overhaul services is $ 543, 320.20. The potential replacement cost of parts and equipment components, including a contingency for unfareseen expenses and change orders, is estimated at$ 300, 679. 80. Additionally, $ 40, 000. 00 is anticipated for ancillary parts that, while not major components, are essential for the system' s overall functionality. This brings the total projected cost of the project to $ 884, 000. 00.

Redding Electric Utility ( REU) initially budgeted $ 600, 000 in Major Maintenance funds for this Fiscal Year 2024- 25 project, based on historical activity. However, due to inflationary pressures and supply chain disruptions affecting major parts and equipment, the costs of industrial work have significantly increased. The necessary funds for the project, including contingency and additional work, are available within REU' s Major Maintenance Fund. The replenishment and adjustment of the Major Maintenance Fund and the funding plan will be addressed during the Fiscal Year 2026- 27 biennial budget. At that time, actual project expenditures will be reviewed and considered.

AZternative Action
The City Council could choose to reject the proposed pricing, which would prevent the overhaul and inspection of the Unit 9 Hydroelectric Turbine and Auxiliaries.

Backg ound/Analysis
The City of Redding ( City) owns and operates a 3. 5- megawatt Vevey hydroelectric turbine designated as Generating Unit 9. Unit 9 provides renewable energy to the City on a continuous basis. The hydroelectric plant is located at the base of Whiskeytown Dam and consists of a turbine, generator, penstock isolating valve, and an auxiliary oil system for hydraulics and control oil. The turbine runs exclusively on water from Whiskeytown Lake and generates power with no carbon footprint.

The hydroelectric plant has operated approximately 125, 000 hours since the last overhaul.

Although the equipment is still operational, certain components such as the turbine shut- off valve are exhibiting the beginning signs of failure. The continued delay of maintenance reflects an increase in operational risk to equipment as internal parts wear over time.

If maintenance is postponed, the possibility of an unplanned or catastrophic failure increases.

Failure will result in the cost of equipment replacement as well as the cost of replacement power during downtime. Cost associated with this scenario will be significantly higher than that of the overhaul.

The bid review team evaluated two proposals submitted in response to RFP 5513 for technical qualifications, schedule, and budget. Stephen' s Mechanical Corporation' s bid represents the best overall value to the City as their proposal demonstrated they have the best understanding of the project needs, the criticality of project timing, and the lowest cost, a11 of which reduce the potential for change order requests during the overhaul process.

Packet Pg. 333 Attachment: 4.5(a)--Unit 9 Hydroelectric Turbine Overhaul 9/17/24 staff report (4.5(a)--Budget Reso & Change Order for Unit 9 Hydroelectric Report to Redding City Council September 21, 2024
Re: 4. 5( a)-- Unit 9 Hydroelectric Turbine Overhaul Page 3 Environmental Review
This project is providing major maintenance on an existing turbine at the Whiskeytown hydrogeneration facility and, therefore, is categorically exempt from review under the California Environmental Quality Act pursuant to Sections 15301 ( Existing Facilities) and 15302 Replacement or Reconstruction).

Council P^iority/ City Manager Goals
This is a routine operational item.

Attachments
Attachment A- Final Proposal Rankings
Packet Pg. 334 Attachment: 4.5(a)--Unit 9 Hydroelectric Turbine Overhaul 9/17/24 staff report (4.5(a)--Budget Reso & Change Order for Unit 9 Hydroelectric

ATTACHMENT
A

FINA PROPOSAL RANKINGS

MINIMUM PROPOSAL TECHNICAL COST EVALUATION TOTAL
RANK BIDDER COST REQUIREMENTS MET EVA UATION SCORE SCORE 1 Stephen' s Mechanical Inc 543, 320. 20 Yes 68. 33 28 96. 33 2 NMI 812, 665. 00 Yes 49. 67 20. 25 69. 92 NA Ethos NA No NA NA NA
Packet Pg. 335 Attachment: 4.5(a)--Unit 9 Hydroelectric Turbine Overhaul 9/17/24 staff report (4.5(a)--Budget Reso &

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Approve and ratify submission of a grant application to the California State Library through the California Library Literacy Services for $120,380; (2) Approve and ratify acceptance of grant funds awarded from the California State Library through the California Library Literacy Services Program to fund the Shasta Public Libraries’ English as a Second Language Services;
(3) Authorize the City Manager, or designee, to execute the Award Agreement and all subsequent documentation relative to the grant; and
(4) Adopt Resolution approving and adopting the 60th Amendment to City Budget Resolution No. 2023-060 appropriating $60,190 for the California State Library award funds for English as a Second Language Services for fiscal year 2024-2025.

Fiscal Impact
There is no match required for this program and staff will submit frequent reimbursement requests. There is no impact to the General Fund.

Alternative Action
The City Council (Council) could choose not to accept the $120,376 grant from the California State Library. This action would severely limit literacy services and language support available to English learners in the Redding area.

Background/Analysis
The California Library Literacy Services (CLLS) is a program of the California State Library.

CLLS grant monies provide needed funding for the California Library Literacy and English MEETING DATE: November 19, 2024
ITEM NO. 4.6(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(a)--Ratification of Grant Agreement and Resolution to Accept Library Literacy Services Grant for English as a Second Language Services and Adopt Budget Resolution Appropriating Funds
Travis Menne, Director of
Community Services
Packet Pg. 336
Report to Redding City Council November 11, 2024
Re: 4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL ServicesPage 2 Acquisition Service Program. Staff applied for and received a grant through CLLS that will add capacity to the Shasta Public Libraries’ existing programs to increase the number of students receiving English as a Second Language (ESL) literacy support. ESL tutoring is time and resource intensive, as it is based on each student’s pace and goals. Expected outcomes include new fluency in reading, writing, spelling, and conversation, thus enhancing their work opportunities, lifelong learning, family roles, and community participation.

The award is a combined award for a total of $120,376. The award for the 2024-2025 fiscal year beginning July 1, 2024, is $60,188 and 2025-2026 fiscal year beginning July 1, 2025 is $60,188.

Pursuant to Redding Municipal Code, Section 2.42.070, the City of Redding is the designated fiscal agent for the Redding Municipal Library Fund. Should the City Council accept these grant funds, literacy services will continue to be offered at the Shasta Public Libraries with additional hours and learning resources.

The City Attorney’s office has reviewed and approved the proposed language of the agreement.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Resolution
Letter of Intent to Award
Packet Pg. 337
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 60TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $60,190 FOR THE CALIFORNIA STATE LIBRARY AWARD

FUNDS FOR ENGLISH AS A SECOND LANGUAGE SERVICES FOR FISCAL YEAR 2024-2025

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
181 5301 Library $60,190
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Revenue
181-5301-3622603-00000 State Library Grant - Main $ 60,190 Increase Expenditures
181-5301-6500136-00000 CA Library ESL Grant $ 60,190
Total $ 60,190 $ 60,190
THAT the purpose is to appropriate $60,190 for the California State Library award funds for English as a Second Language services for fiscal year 2024-25.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 19th day of November, 2024, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 338 Attachment: ^Resolution (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
26 January 2024
Jared Tolman
Shasta Public Libraries
1100 Parkview Ave.

Redding, CA 96001-3239
Dear Mr. Tolman,
We’re pleased to provide funds to support your English as a Second Language program and the important work you, your staff, and your volunteers do for your community through the California Library Literacy Services program.

In 2021-2022, the state budget included $15 million in one-time California Library Literacy Services funding for English as Second Language Services. These funds were to be allocated over a five-year period. This award letter provides a combined award covering Year Four and Year Five. Your total award is $120,376.

Your award for the 2024-2025 fiscal year beginning July 1, 2024, is: $60,188.

Your award for the 2025-2026 fiscal year beginning July 1, 2025, is: $60,188.

Year Four award funds must be spent between July 1, 2024, and June 30, 2025, and must be fully expended by June 30, 2025.

Year Five award funds must be spent between July 1, 2025, and June 30, 2026, and must be fully expended by June 30, 2026.

All funds must be spent in accordance with your approved budgets included in this award packet. Additionally, all California Library Literacy Services English as a Second Language funds must be fully expended by June 30, 2026, in accordance with the timeframe dictated by the California State Legislature.

Please review the California Library Literacy Services Allowable and Unallowable Expenses guidelines to ensure that program expenditures are consistent with the California Library Literacy Services allowable expenses. If you have any questions about expenses or expending your award funds, please contact Allyson Jeffredo at 916-603- 6709 or [email protected].

To strengthen your program, we strongly encourage your program staff to develop and maintain community partners, attend regular regional library literacy network meetings, participate in your local Adult Education Consortium, and participate in library literacy DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 339 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Library – Courts Building 916-323-9759
P.O. Box 942837 [email protected]
Sacramento, CA 94237-0001 www.library.ca.gov
training opportunities offered by the regional networks and the State Library to meet the CLLS Mission, Values, and Program Essentials. Additional California Library Literacy Services resources can also be found on the California Library Literacy Services webpage.

Year Four and Year Five funding will be distributed in separate claim processes:
• The payment process for your Year Four funding begins when we receive your completed and signed budget modification form (if needed), claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance (attached). All forms should be completed and signed through DocuSign to be processed for payment.
• The claim process for Year Five funding will begin after the successful completion of the 2024-2025 CLLS Mid-Year Report. Once the report is complete, the payment process for your Year Five funding will begin when we receive your completed and signed budget modification form (if needed), claim form, and certification form. All forms should be completed and signed through DocuSign to be processed for payment.

Our library literacy staff is available to assist you throughout the year. Please contact your Advisor Beverly Schwartzberg, [email protected], and your Grant Monitor Allyson Jeffredo, [email protected], with any questions.

Thank you for your willingness to do so much for those in your community. Best wishes for a successful year.

Respectfully yours,
Greg Lucas
California State Librarian
Cc: Beverly Schwartzberg, [email protected] Allyson Jeffredo, [email protected]
State Fiscal Office, [email protected]
Shae Darling, [email protected]
Jared Tolman, [email protected]
Enc: Re: ESL21-4-55: Claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance
DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 340 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
THE BASICS – YOUR GRANT AWARD
The following provides basic information about your grant and managing your grant.

Award #: ESL21-4-55
Library: Shasta Public Libraries
Total Award Amount: $120,376
APPROVED 2024-2025 ESL BUDGET
Salary and Benefits $53,399
Consultant Fees $ 0
Travel $ 1,289
Supplies & Materials $ 4,950
Equipment $ 0
Services $ 550
Subtotal $60,188
Indirect $ 0
Grant Total $60,188
APPROVED 2025-2026 ESL BUDGET
Salary and Benefits $53,399
Consultant Fees $ 0
Travel $ 1,289
Supplies & Materials $ 5,000
Equipment $ 0
Services $ 500
Subtotal $60,188
Indirect $ 0
Grant Total $60,188
Start Date: Upon execution
End Date: June 30, 2026
Please understand that it can take between eight to ten weeks following the receipt of an error free claim form before grant funds are delivered. If you have not received your payment after eight weeks, please contact your grant monitor.

CONTACT
We want your project to be successful. Please work with the program staff listed below to implement your project:

Literacy & Grant Analyst: Allyson Jeffredo
Phone Number: (916) 603-6709
Email Address: [email protected]
Library Programs Consultant: Beverly Schwartzberg
Phone Number: (916) 701-6880
Email Address: [email protected]
DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 341 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries

CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that the claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.

The claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS application and in Sections 18880-18883 of the California Education Code.
1100 Parkview Ave., Redding, CA 96001-3239

SIGNED DATE

Signature - Authorized representative

Typed/Printed Name and Title of Authorized Representative

Email address of authorized representative
DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 2/2/2024
Jared Tolman Library Director
[email protected]
Packet Pg. 342 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
PROJECT INFORMATION:

Invoice #: ESL21-4-55
Project Title: English as a Second Language Services
Grantee: Shasta Public Libraries
Funding Start Date: July 1, 2024
Term Completion: June 30, 2026
DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 343 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
Total Award: $120,376
PAYMENT SCHEDULE:

Libraries may claim their 2024-2025 English as a Second Language Services award upon receipt of the award letter. The 2025-2026 English as a Second Language Services award will be claimed after the successful completion of the 2024-2025 CLLS Mid-Year Report.

Note: Libraries have until the submission date of the 2024-2025 CLLS Final Report to fully spend their 2024-2025 English as a Second Language Services award funds beginning July 1, 2024, in which funds are awarded.

Libraries have until June 30, 2026, to fully expend all 2025-2026 English as a Second Language Services award funds beginning July 1, 2025, in which the funds are awarded.

English as a Second Language
Services Award
Initial Payment $60,188
Final Payment $60,188
Total: $120,376
REPORTING:

Libraries will be required to submit a mid-year financial and narrative report and a final report for their 2024-2025 English as a Second Language Services award funds and 2025-2026 English as a Second Language Services award funds.

Reminder emails will be sent out beginning six weeks before the required report is due.

All required reporting materials will be located on the California State Library’s website. The reporting schedule is detailed below.

Report Due Date
2024-2025 CLLS Mid-Year Report Due January 31, 2025
2024-2025 CLLS Final Report Due September 30, 2025
2025-2026 CLLS Mid-Year Report Due January 31, 2026
2025-2026 CLLS Final Report Due September 30, 2026
Note: A budget modification form will be required for all budget changes regardless of amount. Modification forms may be submitted throughout the year but no later than May 31st.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 344 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services)

STATE FUNDED GRANTS

AWARD AGREEMENT AND

CERTIFICATE OF COMPLIANCE
DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 345 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
English as a Second Language Services
2024-2026 ESL21-4-55

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TABLE OF CONTENTS
PROJECT SUMMARY........................................................................................................ 2 PROCEDURES and REQUIREMENTS ................................................................................ 3 A. Term of the Agreement.......................................................................................... 3 B. Scope of Work.......................................................................................................... 3 C. Budget Detail .......................................................................................................... 3 D. Narrative and Financial Reports ........................................................................... 4 E. Claim Form and Payment ...................................................................................... 5 EXHIBIT A: TERMS and CONDITIONS............................................................................... 7 EXHIBIT B: CERTIFICATION of COMPLIANCE FORM ....................................................22 EXHIBIT C: CALIFORNIA LIBRARY LITERACY SERVICES PROGRAM GUIDELINES .......26 EXHIBIT D: STATE REIMBURSABLE TRAVEL EXPENSES ....................................................29 DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 346 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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PROJECT SUMMARY
AWARD AGREEMENT BETWEEN THE STATE LIBRARY and Shasta Public Libraries for the English as a Second Language Services project.

AWARD AGREEMENT NUMBER ESL21-4-55
This Award Agreement (“Agreement”) is entered into on July 1, 2024, by and between the California State Library (“State Library”) and Shasta Public Libraries, (“Grantee”).

This Award Agreement pertains to Grantee’s State-funded English as a Second Language Services project.

The Library Development Services Bureau (“LDS”) of the State Library administers state and federal funds in the form of awards.

The Grantee was selected by the State Library to receive state grant funds in the amount of $120,376 through the process adopted by the State Library in administering such grants.

The State Library and the Grantee, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 347 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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PROCEDURES and REQUIREMENTS
A. Term of the Agreement
The Grant term begins on the date of execution of the Agreement by both parties, until June 30, 2026. If completion of the project occurs prior to the end of the grant period, this will be the end date of the term of this agreement. Grant eligible program expenditures may begin no earlier than the start date. The project period ends on June 30, 2026, and all eligible program costs must be incurred by this date.

B. Scope of Work

1. Grantee agrees to perform all activities specifically identified in the Grantee’s application and submitted to the State Library in response to the English as a Second Language Services project.

2. The following activities and deliverables to be performed by the Grantee include, but are not limited to the following:
• Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP). • Make financial records available to the State Library upon request. • Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.
• Prepare and submit required narrative and financial reports. • Procure equipment, and other supplies as needed for the project. • Issue contracts for services, personnel, and consultants as needed for the project.
• If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.
• Oversee the implementation of project activities.

C. Budget Detail
The State Library shall provide the Grantee funding for the expenses incurred in performing the Scope of Work and activities specified in the Grantee’s application. The Grantee shall request the distribution of grant funding consistent with its proposal and DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 348 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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the budget worksheet that was included with the application. Under no circumstances shall payments exceed the total grant amount identified in this Agreement.

D. Narrative and Financial Reports

1. The Grantee shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library.

2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Grantee under the Agreement and may be incorporated into the same reporting structure as the narrative reports.

3. The reports shall be submitted by the following dates:

Reporting Period Report Due Date
July – December 2024 2024-2025 CLLS Mid-Year Report Due January 31, 2025 January – June 2025 2024-2025 CLLS Final Report Due September 30, 2025 July – December 2025 2025-2026 CLLS Mid-Year Report Due January 31, 2026 January – June 2026 2025-2026 CLLS Final Report Due September 30, 2026

4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding.

5. The Grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant, subject to possible audit for a minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information.

6. In addition to the foregoing, the Grantee shall submit to the State Library such periodic reports, updates, documents and any information as deem necessary by the State Library to monitor compliance and/or perform program DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 349 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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evaluation. Any requested data or information shall be submitted in electronic format on a form specified by the State Library.

E. Claim Form and Payment

1. The California State Library shall provide the Grantee payment as outlined in the payment schedule only if all requirements for claiming the funds as outline in this document have been met, and only for those activities and costs specified in the approved award application.

2. The Grantee shall complete, sign, and submit Certification of Compliance form (Exhibit B) and the Financial Claim form (included in your award packet), to the California State Library within 14 days of receiving this award packet. These forms will be issued, signed, and submitted using the online signature and agreement platform, DocuSign, unless DocuSign is unallowable or inconsistent with practices and policies of the local jurisdiction. If the use of DocuSign is not acceptable to your organization, please contact your grant monitor regarding alternate options.

3. Any of the sums appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Grantee under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period.

4. If the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall immediately refund the excess payment amount to the California State Library.

5. The Award payments will only be made to the Grantee. It is the Grantee’s responsibility to pay all contractors and subcontractors for purchased goods and services.

6. The Final Payment of 10% (if applicable) will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and grant monitor approval of the interim and final narrative and financial reports, have been satisfied.

7. Prompt Payment Clause
The California State Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq.

The Grantee may typically expect payment within 45 days from the date a grant payment request is properly submitted and approved by the Grant Monitor.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 350 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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8. Budget Contingency Clause
a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library shall have no liability to pay any funds whatsoever to the Grantee or to furnish any other considerations under this Agreement and the Grantee shall not be obligated to perform any provisions of this Agreement.
b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Grantee to reflect the reduced amount.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 351 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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EXHIBIT A: TERMS and CONDITIONS

1. Accessibility: The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities. Grantee shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the Web Content Accessibility Guidelines 2.0, or a subsequent version, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.

However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library. When submitting the material make sure to note that the material is not accessible by including “NOT ACCESSIBLE” in the file name.

The California State Library reserves the right to post project materials to its website that are in compliance with these standards.

2. Acknowledgment: The State of California and the California State Library shall be acknowledged in all promotional materials and publications related to the English as a Second Language Services project.
a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator.
b. Publications and information releases about the project must credit the State of California. An appropriate statement for a publication or project press release is:
“This [publication/project] was supported in whole or in part by funding provided by the State of California, administered by the California State Library.”
Grantees must include the above statement in any publications, vehicle wraps, and promotional materials, including websites. If space is limited the State Library logo and the following shortened acknowledgement statement is acceptable:
“Funding provided by the State of California.”
DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 352 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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c. This credit line on products of a project, such as materials, is important to foster support from the public, and state funding sources. d. California State Library Logo: Use of the California State Library logo, which can be downloaded on the California State Library website, is required on any publication, vehicle wrap, or promotional material along with the above statement(s).
e. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library’s photo release form, or contact your grant monitor for the State Library’s form.

3. Agency: In the performance of this Agreement the Grantee and its agents and employees shall act in an independent capacity and not as officers, employees or agents of the California State Library. The Grantee is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Grantee shall not represent itself as an agent of the California State Library for any purpose and has no authority to bind the State Library in any manner whatsoever.

4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required.

No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified, or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.

5. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California.

6. Assignment, Successors, and Assigns: The Grantee may not assign this Agreement or delegate its performance to any third-party person or entity, either in whole or in part, without the California State Library’s prior written consent. The provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Grantee, and their respective successors and assigns.

7. Audit and Records Access: The Grantee agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. The Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after the final payment, or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 353 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.

Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks.

8. Authorized Representative: Grantee and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization’s behalf.

9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective grant manager or representative of the California State Library or Grantee. For this purpose, the following contact information is provided below:

Shasta Public Libraries
Jared Tolman
1100 Parkview Ave.

Redding, CA 96001-3239
[email protected]
(530) 245-7255
California State Library
Allyson Jeffredo
900 N Street
Sacramento, CA 95814
[email protected]
916-603-6709

1. Confidentiality: Grantee will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential or is protected by privilege. Grantee agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act.

2. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Grantee of his or her responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the State for the acts and omissions of its DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 354 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee’s obligation to pay its contractors and subcontractors is an independent obligation from the State’s obligation to make payments to the Grantee. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.

3. Copyright: Grantee owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Grantee is responsible for obtaining any necessary licenses, permissions, releases, or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post, or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing.

4. Discharge of Grant Obligations: The Grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Grantee is a non-profit entity, the Grantee’s Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.

5. Dispute Resolution: In the event of a dispute, Grantee will discuss the problem informally with the Grant Monitor. If unresolved, the Grantee shall file a written “Notice of Dispute” with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final. Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute.

6. Drug-free Workplace: The Grantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 355 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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b. Establish a Drug-Free Awareness Program to inform employees about all of the following:
1) The dangers of drug abuse in the workplace.
2) The Grantee’s policy of maintaining a drug-free workplace; 3) Any available counseling, rehabilitation, and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations.
c. Require that every employee who works on the Agreement will:
1) Receive a copy of the Grantee’s drug-free workplace policy statement.
2) Agrees to abide by the terms of the Grantee’s statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the California State Library determines that the grantee has made a false certification or violated the certification by failing to carry out the requirements as noted above.

7. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties.

8. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.

9. Exclusive Agreement: This is the entire Agreement between the California State Library and Grantee.

10. Executive Order N-6-22-Russia Sanctions: The Grantee shall comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

11. Extension: The State Librarian or designee may extend the final deadline for good cause. The Grantee’s request for an extension of the grant period must be DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 356 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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made in writing and received by the California State Library at least 30 days prior to the final deadline.

12. Failure to Perform: The grant being utilized by the Grantee is to benefit the English as a Second Language Services project. If the Grant Monitor determines the Grantee has not complied with this Agreement, the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including, but not limited to, the ten percent (10%) withhold.

13. Federal and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Grantee’s payments or make FICA payments on the Grantee’s behalf; or
b. Make Federal or State unemployment insurance contributions on Grantee’s behalf; or
c. Withhold Federal or State income taxes from Grantee’s payments Grantee shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.

14. Force Majeure: Neither the California State Library nor the Grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

15. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent (10%) withhold, and/or to repay to the California State Library any funds improperly expended.

16. Fringe Benefit Ineligibility: Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.

17. Generally Accepted Accounting Principles: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 357 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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18. Grant Monitor: The Grant Monitor’s responsibilities include monitoring grant progress and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement.

The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements.

19. Grantee: the government or legal entity to which a grant is awarded and which is accountable to the California State Library for the use of the funds provided. a. The grantee will make reports to the State Librarian in such form and containing such information as may be required to ensure the proper used of funds consistent with the grantee’s application and award agreement. The grantee will keep such records and afford such access as the California State Library may find necessary to assure the correctness and verification of such reports.

20. Grantee Accountability: The Grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Grantee is responsible for repayment of the funds to the California State Library.

21. Grantee Funds: It is mutually agreed that the Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.

22. Independent Action: Grantee reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Grantee’s employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet its obligations and complete the Project. The State Library shall not provide any personnel or other resources beyond the grant award and is not required to provide training in connection with this Agreement.

23. Indemnification: Grantee agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 358 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement.

24. License to Use: The California State Library reserves a fully paid-up, royalty-free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute, or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement. This includes intellectual property, with or without thirdparty rights. All such usages will be for public library and State governmental purposes:
a. The copyright in any work developed under this grant, sub-grant, or contract under this grant or sub-grant; and
b. Any rights of copyright to which a Grantee, sub-grantee, or a contractor purchases ownership with grant support.

25. Limitation of Expenditure: Expenditure for all projects must conform to the grantee’s approved budget and with applicable State laws and regulations. The total amount paid by the California State Library to the Grantee under this agreement shall not exceed $120,376 and shall be expended/encumbered in the designated award period.

During the award period, the grantee may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian or their designee. Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.

26. Lobbying: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.

27. Non-Discrimination Clause: During this grant period, the Grantee and the Grantee’s contractors, and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Grantee shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 359 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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Additionally, Grantee, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by the California State Library to implement such article.

Grantee shall permit access by representatives of the Department of Civil Rights and the California State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require ascertaining compliance with this clause. Grantee, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Grantee shall include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement.

28. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the California State Library’s Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice.

Notice is effective upon transmission.
d. Personally: When delivered personally to the recipient’s physical address as stated in this Agreement.
e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient’s address as stated in this Agreement.

29. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Certificate of Compliance, Project Summary, Activities Timeline, and Budget, of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”).

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 360 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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Grantee’s California State Library-approved Application (Grantee’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
a. Grant Agreement Coversheet and any Amendments thereto b. Terms and Conditions
c. Procedures and Requirements
d. Certificate of Compliance
e. Project Summary
f. Grantee’s Application (including Budget and Activities Timeline) g. All other attachments hereto, including any that are incorporated by reference.

30. Payment:
a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Project Summary and Activity Timeline included in the project application. California State Library shall provide funding to the Grantee for only the work and tasks specified in the Grantee’s Application at only those costs specified in the Budget and incurred in the term of the Agreement.
b. The Grantee shall carry out the work described in the Work Plan or in the Grantee’s Application in accordance with the approved Budget and shall obtain the Grant Monitor’s written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee’s Application, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs. c. The Grantee shall request funds in accordance with the funding schedule included in this agreement.
d. Ten percent (10%) will be withheld from the Payment Request (if applicable) and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.
e. Lodgings, Meals and Incidentals: Grantee’s eligible costs are limited to the amounts authorized in the California State Administrative Manual (see Exhibit C or contact the Grant Monitor for more information).

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 361 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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f. Payment will be made only to the Grantee.
g. Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements.

31. Personal Jurisdiction: The Grantee consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

Native American Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

32. Personnel Costs: Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled.

33. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It is mutually agreed that Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete outcomes or deliverables.

34. Privacy Protection: Both parties agree to protect the confidentiality of any nonpublic, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.

35. Prohibited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library.

36. Public Records Act: Material maintained or used by the California State Library is considered “public record” under the Public Records Act (PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties. Grantee agrees to ensure that all content contained in its written reports are appropriate for publication.

Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists.

37. Publicity Obligations: Grantee will notify the State Library of any promotional materials or publications resulting from the grant no later than five (5) days in DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 362 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library’s support as noted above. Grantee agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Grantee, and may distribute such information to third parties.

38. Records: Communications, grant related documents, data, original receipts, and invoices must be maintained by Grantee and shall be made available to the State Library upon request. Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library may monitor or conduct an onsite evaluation of Grantee’s operation to ensure compliance with this Agreement, with reasonable advance notice.

39. Reduction of Waste: In the performance of this Agreement, Grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.

40. Reimbursement Limitations: Under no circumstances shall the Grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program.

41. Reports and Claims: It is the responsibility of the grantee make the required reports and claims to the California State Library.
a. The grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
b. The grantee shall be responsible for submitting to the State Library Financial Reports reflecting grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c. To obtain payment hereunder the grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 363 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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reimburse the Library as soon thereafter as State fiscal procedures will permit.
d. The final 10% of the grant award (if applicable) is payable only upon approval of all final reports and receipt of claim form. Failure to provide timely reports is a serious breach of an award recipient’s administrative duty under the award.
e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner:
o $60,188 upon execution of the agreement and submission of claim by the grantee organization.
o Second payment will be made after the submission and approval of the first reports and receipt of claim form in the amount of $60,188.

42. Self-Dealing and Arm’s Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’slength transactions and not the result of, or motivated by, self-dealing on the part of the Grantee or any employee or agent of the Grantee. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.

43. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.

44. Site Visits: The Grantee shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.

45. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Grantee at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the Grantee shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination. The State Librarian DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 364 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days. If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.

46. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.

47. Unused Funds: At the end-of-term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Funds will be considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistent with the terms of this Agreement.

Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of-term or earlier termination, as determined by the State Library in its sole discretion.

48. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library’s right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Grantee, shall constitute a waiver of any of California State Library’s rights or of any of grantee’s obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library.

49. Work Products: Grantee shall provide California State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 365 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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50. Worker’s Compensation: The State of California will not provide Workers’ Compensation insurance for Grantee or Grantee’s employees or contract personnel. If Grantee hires employees to perform services required by this Agreement, Grantee shall provide Workers’ Compensation insurance for them.

The Grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the Grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 366 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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EXHIBIT B: CERTIFICATION of COMPLIANCE FORM

1. AUTHORIZED REPRESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Grantee for this Grant Agreement and project and is authorized to receive and expend funds in order to administer this grant program.

2. I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of this award, and I have the legal authority to do so.

3. I certify that any or all other participants or contractors in the grant program have agreed to the terms of the application/grant award and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian.

4. The authorized representative, on behalf of the Grantee, certifies that the Grantee will comply with all applicable requirements of State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form.

5. The authorized representative, on behalf of the Grantee, hereby certifies to the California State Library, for an award of funds in the amount $120,376. This award will provide library services as set forth in the Project Application as approved and/or as amended by the California State Librarian.

6. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102).

7. DRUG-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drugfree workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 367 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation, and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code § 8350 et. seq.)

8. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code § 10410):
a. No officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.
b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code § 10411):
a. For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. b. For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 368 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (Pub. Contract Code § 10420).

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub.

Contract Code § 10430 (e)).

9. LABOR CODE/WORKERS' COMPENSATION: Grantee needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700).

10. AMERICANS WITH DISABILITIES ACT: Grantee assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.)

11. RESOLUTION: For awards totaling $350,000 or more, a county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

12. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity.

13. DRUG FREE WORKPLACE:
a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In particular, the recipient must comply with drugfree workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707).
b. This includes but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drugfree workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.

14. ACCESSIBILITY: The organization receiving this award, as listed in the certification section below, and all program staff, will ensure all project materials will meet California accessibility standards.

15. NON-DISCRIMINATION: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with all California non-discrimination laws.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 369 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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16. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with California State Library acknowledgement requirements.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 370 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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EXHIBIT C: CALIFORNIA LIBRARY LITERACY SERVICES PROGRAM

GUIDELINES

1. California Library Literacy Services programs shall comply with the requirements in Sections 18880-18883 of the California Education Code.

2. California Library Literacy Services programs shall train and recruit volunteers to serve as tutors. Volunteer tutors are the primary instructors for the program.

3. California Library Literacy Services programs shall seek local government and community resources and develop cooperative relations with other local literacy services providers.

4. California Library Literacy Services programs will provide a base level of local and private fiscal support to be established by the California State Library.

5. In response to an expressed and recognized need from the field for specific program requirements, the California State Library and related stakeholders created a framework and program essentials. The framework and essentials describe what constitutes an effective program:
a. California Library Literacy Services programs must use the Roles and Goals framework to implement and evaluate their literacy services. b. California Library Literacy Services programs’ staff must attend their regional Library Literacy Network Meetings.
c. Tutor training for volunteers should include, at a minimum, a program orientation, tutoring basics, and instruction on learner-driven services. d. California Library Literacy Services programs must align with the following program essentials:
i. California Library Literacy Services are library based; ii. California Library Literacy Services are a core library service; iii. California Library Literacy Services are learner-driven; iv. California Library Literacy Services are community-focused; v. California Library Literacy Services are volunteer-supported; vi. California Library Literacy Services staff are professionally engaged; and
vii. California Library Literacy Services support families.

6. California Library Literacy Services Family Literacy programs (if applicable) shall provide services to prevent illiteracy through coordinated literacy and preliteracy services to families. Recruitment of parents not previously included in DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 371 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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public library literacy programs is a high priority. Family Literacy Programs are implemented and evaluated using the Family Literacy Evaluation Framework.

Certification

ORGANIZATION
Name: Address (official and complete):

PROJECT COORDINATOR
Name:

Email: Phone:

GRANTTEE AUTHORIZED REPRESENTATIVE
Name: Title:

Email: Phone:

Signature: Date:

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 1100 Parkview Ave Redding, CA 96001
[email protected]
Library Director
Shae Darling
530 245 7237
Shasta Libraries
2/2/2024
530 245 7255
Jared Tolman
[email protected]
Packet Pg. 372 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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Authorized Representative Signature

ORGANIZATION
Name: Address (official and complete):

AUTHORIZED REPRESENTATIVE
Signature: Date:

Printed Name of Person Signing: Title:

STATE OF CALIFORNIA
Agency Name: California State Library Address: 900 N Street, Sacramento, CA 95814 Signature: Date:

Printed Name of Person Signing: Title: California State Librarian DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 2/2/2024
Greg Lucas
2/2/2024
1100 Parkview Ave Redding, Ca 96001
Jared Tolman
Shasta Libraries
Library Director
Packet Pg. 373 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) Shasta Public Libraries
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EXHIBIT D: STATE REIMBURSABLE TRAVEL EXPENSES
Rates are subject to change per State of California, Department of Human Resources Please Check State of California, Department of Human Resources Website for updated expenses:
http://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx Mileage:

Rate subject to change
$0.585 per mile – approved business/travel expense
Meals:

Receipts are required
$7.00 – Breakfast
$11.00 – Lunch
$23.00 – Dinner
$5.00 - Incidentals
Meals Note: Lunch can only be claimed if travel is more than 24 hours. Incidental charge may be claimed once for every 24-hour period and should cover incidental expenses, such as but not limited to, tip, baggage handling, etc.

Hotel:

Receipts are required
and MUST have a zero
balance.
$ 90.00 plus tax for all counties/cities not listed below $ 95.00 plus tax for Napa, Riverside, and Sacramento
Counties
$ 110.00 plus tax for Marin County
$ 120.00 plus tax for Los Angeles, Orange, and Ventura
Counties, and Edwards AFB. Excluding the city of Santa
Monica
$ 125.00 plus tax for Monterey and San Diego Counties
$ 140.00 plus tax for Alameda, San Mateo and Santa
Clara Counties
$ 150.00 plus tax for the City of Santa Monica
$ 250.00 plus tax for San Francisco County
Out of State: Prior authorization must be obtained, as well as three print-out hotel quotes. Actual receipt must be included with authorization and additional quotes.

Hotel Note: If the above approved reimbursable hotel rates cannot be secured, please contact your grant monitor to obtain an excess lodging form. This form must be approved prior to actual travel.

AIRLINE TICKETS:

Itinerary and receipts are
required
Actual reasonable fees pertaining to airline travel will be reimbursed. Business, First Class, or Early Bird Check-in fee is not an approved reimbursable expense.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 374 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) 26 January 2024
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Grantee,
You are receiving this notification because you currently have an active grant through the California State Library.

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-UkraineExecutive-Order.pdf.

The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policyissues/financial-sanctions/sanctions-programs-and-country-information/ukrainerussia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

Please note that for any agreements or grants valued at $5 million or more, a separate notification will be sent outlining additional requirements specified under the EO.

Annly Roman
California State Library
900 N Street
Sacramento, CA 95814
DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 375 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) California Library Literacy and English Acquisition Services

FINANCIAL CLAIM
1st PAYMENT

CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.

By
(Signature of the Authorized Representative)
(Print Name) (Title)
*Legal payee name must match the payee’s federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/or address may cause delay in payment. If you need to change payee name and/or address, please contact Fiscal Services at [email protected].

State of California, State Library Fiscal Office
ENY: 2021 ITEM NO: 6120-2131-0001, Chapter 240, Statutes of 2021 PURCHASING AUTHORITY NUMBER: CSL-6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM #: 5312
FAIN: LS or N/A
By Date
(State Library Representative)
Grant Award #: ESL21-4-55 Date:

Invoice #: ESL21-4-55-01 PO #: 7115
Payee Name: City of Redding
(Legal name of authorized agency to receive, disburse and account for funds*) Complete Address:

Street Address, City, State, Zip Code (Warrant will be mailed to this address) Amount Claimed: $60,188 Type of Payment:
(Payable Upon Execution of Agreement) ☒ PROGRESS
Grantee Name: Shasta Public Libraries ☐ FINAL
(Name on Award Letter and Agreement) ☐ IN FULL
Project Title: English as a Second Language ☐ AUGMENT
For Period From: upon execution to end of grant period
DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 2/2/2024
777 Cypress Ave Redding, Ca 96001
Jared Tolman Library Director
2/5/2024
Packet Pg. 376 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services) STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
Section 1 – Payee Information
NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above) MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRESS
Section 2 – Entity Type
Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2) ☐ SOLE PROPRIETOR / INDIVIDUAL CORPORATION (see instructions on page 2) ☐ ☐ MEDICAL (e.g., dentistry, chiropractic, etc.) SINGLE MEMBER LLC Disregarded Entity owned by an individual ☐ PARTNERSHIP
☐ ESTATE OR TRUST
☐ LEGAL (e.g., attorney services)
☐ EXEMPT (e.g., nonprofit)
☐ ALL OTHERS
Section 3 – Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN. •
•
•
•
•
•
For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the sole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or
Individual Tax Identification Number (ITIN)
___ ___ ___ -___ ___ - ___ ___ ___ ___
OR
Federal Employer Identification Number
(FEIN)
___ ___ - ___ ___ ___ ___ ___ ___ ___
Section 4 – Payee Residency Status (See instructions)

☐ CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California. ☐ CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding. ☐No services performed in California
☐Copy of Franchise Tax Board waiver of state withholding is attached.

Section 5 – Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS SIGNATURE DATE TELEPHONE (include area code)
Section 6 – Paying State Agency
Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION
MAILING ADDRESS FAX TELEPHONE (include area code)

CITY STATE ZIP CODE E-MAIL ADDRESS
Print Form Reset Form
DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 95814
Ca. State Library
Sacramento CA [email protected]
916-603-7157
Admin/Accounting
900 N Street
Packet Pg. 377 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services)

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information
Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when applicable).
• Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return. • Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name. • Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level. • Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.

Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type
If the Payee in Section 1 is a(n)… THEN Select the Box for… Individual ● Sole Proprietorship ● Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships ● Limited Liability Partnerships (LLP) ● and, LLC treated as a Partnership Partnerships Estate ● Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. ● LLC that is to be taxed like a Corporation and is medical in nature Corporation-Medical
Corporation that is legal in nature (e.g., services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) ● LLC that is to be taxed like a Corporation and is legal in nature Corporation-Legal
Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above ● LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Corporation-All Other
Section 3 – Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the state provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.

Section 4 – Payee Residency Status
Are you a California resident or nonresident?
• A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
• A partnership is considered a resident partnership if it has a permanent place of business in California. • An estate is a resident if the decedent was a California resident at time of death. • A trust is a resident if at least one trustee is a California resident. o For individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

Withholding Services and Compliance Section: 1-888-792-4900 E-mail address: [email protected] For hearing impaired with TDD, call: 1-800-822-6268 Website: www.ftb.ca.gov Section 5 – Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signee can provide a power of attorney documented for the individual.

Section 6 – Paying State Agency
This section must be completed by the state agency/department requesting the STD 204.

Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.

All questions should be referred to the requesting state agency listed on the bottom front of this form.

DocuSign Envelope ID: 6EED4AEF-DCA6-4398-85BD-BB57A34E66E0 Packet Pg. 378 Attachment: Letter of Intent to Award (4.6(a)--Ratify and Adopt Reso to Accept Library Literacy Services Grant for ESL Services)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve the Memorandum of Understanding (MOU) with SHIELD Regional Training Consortium, Inc., a 501(c)(3) nonprofit organization dedicated to providing local training to the region’s law, fire, and emergency medical services entities; and authorize the City Manager, or designee, to execute the MOU.

Fiscal Impact
The Redding Police Department (RPD) currently pays $3,176.25 and the Redding Fire Department (RFD) currently pays $1,905.75 in annual dues to be members of SHIELD Regional Training Consortium, Inc. (SHIELD). The Memorandum of Understanding (MOU) contains the same fee structure as the prior agreement between the City of Redding (City) and SHIELD.

Alternative Action
City Council could choose to not approve the MOU with SHIELD. RPD and RFD would no longer be voting members of the SHIELD board and would lose access to the training facility that is afforded to member agencies.

Background/Analysis
The SHIELD training center is a 501(c)(3) nonprofit organization dedicated to providing local training to the region’s law, fire, and emergency medical services entities. The RPD and RFD often send staff out of the area for training and professional development. SHIELD was setup to bring quality public safety training to the region, which reduces cost to the member agencies.

SHIELD also serves as a forum for public safety leaders to meet and collaborate on crossjurisdictional public safety concerns and issues.

MEETING DATE: November 19, 2024
ITEM NO. 4.9(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.9(a)--Approve Memorandum of Understanding between the City of Redding and the SHIELD Regional Training Consortium, Inc.

Brian Barner, Chief of Police
Packet Pg. 379
Report to Redding City Council November 13, 2024
Re: 4.9(a)--SHIELD MOU Page 2
The MOU outlines the use of the facilities and participation in SHIELD. Both RPD and RFD will assign voting members and proxies to the SHIELD board. Those appointed will be required to attend the monthly board meeting and are strongly encouraged to participate in the annual fundraiser. The SHIELD board will set the actual rate of the dues each year. Membership dues are based on the number of personnel for each department - RPD and RFD will be billed separately. In 2018, the City signed a Joint Use Agreement (JUA) with SHIELD when SHIELD was formed and this MOU will replace the existing JUA.

The new MOU has been reviewed and approved as to form by the City Attorney.

Environmental Review
Approving this MOU is not a project as defined by the California Environmental Quality Act, therefore, no further action is required at this time.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
^Agreement for Public Safety Training Facilities- COR
Packet Pg. 380
4300 Caterpillar Road
Redding, CA 96003
(530) 768-1348

AGREEMENT FOR USE OF SHIELD REGIONAL TRAINING CENTER
This Agreement (“Agreement”) is made and entered into by and between SHIELD Regional Training Consortium, Inc. (“SHIELD”) and the City of Redding (“Agency”) with regard to use of the SHIELD Regional Training Center. SHIELD and Agency may individually be referred to as “Party” or collectively as “Parties” in this Agreement. The commencement date for this Agreement shall be July 1, 2024.

RECITALS
WHEREAS, SHIELD is a multi-agency training consortium made up of numerous public agencies from the counties of Shasta, Trinity, and Tehama; and WHEREAS, SHIELD has the right to possess and operate out of the training facility located at 4300 Caterpillar Road, Redding, California, which provides various resources for public safety training; and
WHEREAS, Agency would like to use the Premises for public safety training purposes and SHIELD is agreeable to providing such non-exclusive use as outlined herein.

AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which is acknowledged by the Parties, the Parties agree as follows:

ARTICLE 1. USE OF SHIELD FACILITIES
A. Non-Exclusive Use
SHIELD and Agency agree to the joint use, for the term and the conditions in this Agreement, of a portion of that real property located at 4300 Caterpillar Road, Redding, California, and other facilities which SHIELD has a right to possess and/or use (the “Premises”). The use will be nonexclusive as other public agencies will have access and authority to use the Premises during the Term.

B. Acceptance of Premises
Agency hereby acknowledges that (a) prior to the commencement of this Agreement, it has occupied the Premises and has examined the Premises and has satisfied itself with respect to the condition of the Premises and the present and future suitability of the Premises for Agency’s intended use; (b) neither SHIELD, nor SHIELD’s agents, has made any oral or written representations or warranties with respect to the Premises other than as set forth in this Agreement; (c) the Premises are subject to all applicable zoning ordinances, building codes and other SHIELD Regional Training Consortium
Packet Pg. 381 Attachment: ^Agreement for Public Safety Training Facilities- COR (4.9(a)--SHIELD MOU) applicable laws and to all easements, covenants, conditions, restrictions and other matters of record on the commencement date of this Agreement; and (d) Agency accepts the Premises in an “as-is, where-is condition, with all faults.”
C. Permitted Use
The Premises are to be used solely as a public safety training center. The Premises includes over 44,000 square feet of space, made up of seven classrooms, a mat room, a force option simulator room, eleven offices and two additional breakout rooms. Additionally, the Premises may include off-site locations such as Shasta College, the Emergency Vehicle Outfitting Company, or other locations which SHIELD has a right to possess and/or use. The Premises are all to be used for public safety training, education, administration, and instruction.

ARTICLE 2. FACILITY USE REQUIREMENTS
A. Payment of Dues
Dues for the Redding Police Department and Redding Fire Department will be billed separately based on their individual personnel counts. Membership dues are to be paid by Agency by October 31, 2024, and by July 31st of each year thereafter. Agency shall timely pay all SHIELD membership dues. The SHIELD Board of Directors may, at any time, adjust the amount and the deadline for payment of dues by a 2/3 vote. Payments made 90- 120 days late will incur a 2% late fee; payments made 120- 150 days late will incur a 3% late fee, payments made 150- 180 days late will incur a 5% late fee. Failure to pay the membership dues within 180 days of the due date will result in a revoked membership for that year and termination of this Agreement. Agency may still have access and use of the Premises following revocation of membership and termination of this Agreement but will be required to pay a facilities fee in an amount determined by SHIELD.

B. SHIELD Participation
Agency agrees to assign two voting members and proxies to the SHIELD board. One set is for the Redding Police Department and one set is for the Redding Fire Department. The voting members will be required to attend the monthly SHIELD board meeting and are strongly encouraged to participate in the annual SHIELD fundraiser. Participation in the annual fundraiser includes, but is not limited to, securing table sponsorships, securing donations and/or securing monetary contributions. Agency shall designate voting members and proxies within 180 days of execution of this Agreement and require those members to attend 3 consecutive board meetings. Failure of Agency to designate voting members or those voting members' failure to attend 3 consecutive board meetings may result in immediate termination of this Agreement. If termination occurs, Agency may still have access and use of the Premises but will be required to pay a facilities fee in an amount determined by SHIELD.

C. Compliance with Laws and Policies
Agency shall comply with all applicable laws, ordinances, and codes of federal, state, and local government. Agency further agrees to comply with all SHIELD policies and procedures presently existing or adopted during the term of this Agreement, along with any extensions or renewals.

Packet Pg. 382 Attachment: ^Agreement for Public Safety Training Facilities- COR (4.9(a)--SHIELD MOU) ARTICLE 3. TERM OF AGREEMENT
The term of this Agreement shall commence on July 1, 2024 and shall be for a one-year term.

This Agreement shall automatically renew on the terms and conditions set forth herein unless otherwise amended or terminated pursuant to Article 6 of this Agreement.

ARTICLE 4. INSURANCE REQUIREMENTS
Agency and SHIELD shall both be required to maintain insurance coverage during the term of this Agreement, as set forth below. Alternatively, Agency will comply with this section by providing documentation sufficient to SHIELD that Agency is self-insured.

Coverage shall be at least as broad as:

A. Insurance Services Office form number CG-0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage; B. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles; C. Statutory Workers’ Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence.

D. The General Liability shall contain or be endorsed to contain the following provisions:

1. SHIELD, its officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Agency. The coverage shall contain no special limitations on the scope of protection afforded to SHIELD, its officials, officers, employees, agents and volunteers.

2. Agency, its officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of SHIELD. The coverage shall contain no special limitations on the scope of protection afforded to Agency, its officials, officers, employees, agents and volunteers.

3. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given. In addition, both parties agree that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days’ prior written notice has been given.

E. Insurance is to be placed with insurers with a current A.M.Best’s rating of no less than A-VII.

F. If any policy of insurance required by this Section is a “claims made” policy, pursuant to Code of Civil Procedure § 342 and Government Code § 945.6, the parties shall Packet Pg. 383 Attachment: ^Agreement for Public Safety Training Facilities- COR (4.9(a)--SHIELD MOU) keep said insurance in effect for a period of eighteen (18) months after the termination of this Agreement.

I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Agreement, one party shall immediately notify the other no later than three (3) calendar days after the event, a written report shall be provided containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Agency’s insurance company; and 4) a detailed description of the damage and whether any SHIELD property was involved.

ARTICLE 5. INDEMNIFICATION
A. Agency, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, SHIELD, its officers, officials, employees, volunteers, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the legal counsel retained by SHIELD, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Agreement by Agency its officers, employees or agents in the performance of professional services under this Agency, except when liability arises due to the sole negligence, active negligence or misconduct of SHIELD.

B. SHIELD, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, Agency, its officers, officials, employees, volunteers, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the legal counsel retained by Agency, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Agreement by SHIELD its officers, employees or agents in the performance of professional services under this SHIELD, except when liability arises due to the sole negligence, active negligence or misconduct of Agency.

C. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Agency.

Packet Pg. 384 Attachment: ^Agreement for Public Safety Training Facilities- COR (4.9(a)--SHIELD MOU) ARTICLE 6. TERMINATION
Either Party may terminate this Agreement without cause on thirty (30) days’ written notice.

Termination shall relieve both Parties of any further obligations under the Agreement. Agency does have the option of continued use of Premises for payment of a facility fee in an amount set forth by SHIELD. The indemnification requirements set forth in Article 5 will survive termination of this Agreement.

ARTICLE 7. RELATIONSHIP BETWEEN PARTIES
Nothing in this Agreement is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust, or partnership or to allow SHIELD to exercise discretion or control over the professional manner in which Agency performs under this Agreement. Each Party acknowledges and agrees that it neither has, nor will give the appearance or impression of having any legal authority to bind or commit the other Party in any way.

ARTICLE 8. MISCELLANEOUS
A. Notices
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered (i) when hand delivered to the other party at such addresses listed below, or at such other addresses as the receiving party designated by proper notice to the sending party, or (ii) three (3) days after being deposited in the United States Mail, postage prepaid, addresses as follows:

To SHIELD:

Shield Regional Training Consortium
ATTN: Executive Director
4300 Caterpillar Road
Redding, CA 96003
To Agency
City of Redding
777 Cypress Avenue
Redding, CA 96001
Agency shall not assign its rights or obligations under this Agreement without the written approval of SHIELD. If written approval is provided by SHIELD for an assignment, the terms and conditions of this Agreement will remain in full force and effect.

Packet Pg. 385 Attachment: ^Agreement for Public Safety Training Facilities- COR (4.9(a)--SHIELD MOU) B. Assignment
Neither party shall assign its rights or obligations under this Agreement without the written approval of the other party. If written approval is provided for an assignment, the terms and conditions of this Agreement will remain in full force and effect.

C. Licenses and Permits
Agency shall, at its sole expense, obtain and keep in effect all licenses and permits necessary for its use of the Premises.

D. No Waiver
The failure of either party’s right to exercise the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of that party’s right to demand performance or to assert any right on a future occasion.

E. Venue and Jurisdiction
If any action arises in law or equity on the basis of any provision of this Agreement, or of Agency’s use of the Premises, venue for such an action shall lie in Shasta County, State of California, This Agreement shall be construed in accordance with the laws of the State of California.

F. Attorney’s Fees
Should any action be filed based upon an alleged breach of this Agreement, the prevailing party in such an action shall be entitled to attorney’s fees and costs incurred in such litigation.

G. Severability
If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions of the Agreement shall remain in full force and effect.

H. Signature Authority
The person signing this Agreement hereby represents that they have the legal authority to execute this Agreement on behalf of the respective party and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. Each party is fully entitled to rely on these warranties and representations and in entering into this Agreement or any amendments thereto.

I. Amendment
This Agreement shall not be altered, amended, or modified except by a writing signed by SHIELD and Agency. No verbal agreement or conversation with any official, officer, agent, or employee of SHIELD, either before, during or after the execution of this Agreement, shall affect or modify any of the terms or conditions contained in this Agreement, nor shall any such verbal agreement or conversation entitle the Parties to compensation beyond that contemplated in the Agreement.

J. Force Majeure
Except as otherwise expressly provided in this Agreement, if the performance of any act required Packet Pg. 386 Attachment: ^Agreement for Public Safety Training Facilities- COR (4.9(a)--SHIELD MOU) by this Agreement to be performed by either SHIELD or Agency is prevented or delayed by reason of any act of God, strike, lockout, labor trouble, inability to secure materials, restrictive governmental laws or regulations, or any other cause (except financial inability) not the fault of the party required to perform the act, the time for performance of the act will be extended for a period equivalent to the period of delay and performance of the act during the period of delay will be excused.

K. Neither Party is the Drafter
This Agreement shall not be construed in favor of or against any party by reason of the fact that this Agreement was drafted by one party or one party’s legal counsel but shall be subject to neutral construction.

L. Certified Access Specialist
The building and Premises have not undergone an inspection by a Certified Access Specialist (CASp). Since compliance with the American with Disabilities Act (ADA) is dependent upon Agency’s specific use of the Premises, SHIELD makes no representation or warranty as to whether or not the Premises comply with ADA or similar legislation. In the event that Agency’s specific use of the Premises directly and solely requires modifications or additions to the Premises in order to be in ADA compliance, Agency agrees to make any such necessary modifications and/or additions at Agency’s expense.

M. Entire Agreement
This Agreement, including any exhibits or addendums, contains the entire agreement between the Parties and supersedes whatever oral or written understanding each may have had prior to the execution of the Agreement. It supersedes all previous understandings between the Parties with respect to the Premises.

N. Counterparts
This agreement may be executed in any number of counterparts, each of which when executed and delivered shall constitute a duplicate original, but all counterparts together shall constitute a single agreement.

SIGNATURES ON FOLLOWING PAGE
Packet Pg. 387 Attachment: ^Agreement for Public Safety Training Facilities- COR (4.9(a)--SHIELD MOU) 4300 Caterpillar Road
Redding, CA 96003
(530) 768-1348
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.

SHIELD Date
Title: Executive Board Chair
Agency Date
Title
Agency Date
Title
SHIELD Regional Training Consortium
Packet Pg. 388 Attachment: ^Agreement for Public Safety Training Facilities- COR (4.9(a)--SHIELD MOU)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution approving and adopting the 67th Amendment to City of Redding Budget Resolution No. 2023-060 re-appropriating available American Rescue Plan Act funding from various projects which are not expected to be expended or encumbered in the appropriate time frame and moved to fund City of Redding Police Department, Park Rangers through November 2026 for fiscal year 2024-25.

Fiscal Impact
There is no impact to the General Fund as this action would move American Rescue Plan Act (ARPA) funding made available from redirecting previously allocated ARPA funding due to priorities of government operations.

Alternative Action
City Council (Council) could request additional details or provide alternative direction for use of the ARPA funds.

Background/Analysis
The City of Redding (City) received two equal tranches of ARPA funds in May of 2021 and 2022 totaling approximately $18.7 million. Council, on multiple occasions, has adopted and modified this funding over the years.

Many of the current projects have been fully expended or expect to be fully encumbered and allocated to meet ARPA specifications. ARPA funds require encumbering the funds by December 31, 2024, and to fully expend those funds within two years of that date by December 31, 2026.

MEETING DATE: November 19, 2024
ITEM NO. 4.10(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.10(a)--Consider modification to American Rescue Plan Act Funding Allocations
Greg Robinett, Director of
Finance/City Treasurer
Packet Pg. 389
Report to Redding City Council November 13, 2024
Re: 4.10(a)--Consider modifications to American Rescue Plan Act (ARPA) Funding Page 2 Below is a table showing the current budget with forecasted expenses, encumbrances through December 31, 2024, and the recommended adjustments.

Project Budget
Projected Expense &
Encumbered thru
12/31/24 Adjustment
Utility Assistance 1,026,720 1,026,720 -
Youth Programming 310,000 65,270 244,730
Street Maintenance 1,000,000 1,000,000 -
Police Park Rangers 3,263,290 4,133,500 (870,210)
Storm Drain Upgrades 2,000,000 2,000,000 -
COVID Expenses 12,000 9,760 2,240
Police 8th Beat 2,548,150 2,387,240 160,910
Sports Scholarships 15,000 15,000 -
MLK Center Upgrades 560,000 165,840 394,160
South City Park 92,270 92,270 -
Non-Profit Assistance 700,000 700,000 -
Riverfront Specific Plan 1,250,000 1,233,790 16,210
Youth CLC/RTC 73,280 21,320 51,960
Block 7 Infrastructure 2,407,730 2,407,730 -
Police Vehicles 1,000,000 1,000,000 -
General Fund Facilities 750,000 750,000 -
Fire Alerting System 1,000,000 1,000,000 -
Tiger Field Scoreboard 100,000 100,000 -
Sidewalk Repairs 500,000 500,000 -
Whistle Stop Park 85,000 85,000 -
Total 18,693,440 18,693,440 -
Staff has analyzed and determined the following projects should be modified in order to ensure that the available ARPA funding is fully expended and encumbered by the December 31, 2024.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable Ten-Year Financial Plans for all funds.”
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Attachments
^Resolution
Packet Pg. 390
RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 67TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060 REAPPROPRIATING $870,240 OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDING FOR POLICE PARK RANGERS FOR FISCAL YEAR 2024-25

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
101
101
101
101
383
1402
1099
1402
1711
3831
Police – Field Operations
Non-Departmental
Police – Field Operations
Parks
Risk – Worker’s Compensation
$870,210
$312,900
$160,910
$394,160
$2,240
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE OF
FUNDS

SOURCE OF
FUNDS
Increase (Decrease) Revenue
101-1402-3600402-00000 ARPA 8th Beat Revenue $ (160,910) 383-3831-3604902-00000 ARPA - COVID Revenue (2,240)
101-1711-3608602-00000 ARPA - MLK Jr. Revenue (394,160) 101-1099-3600104-00000 ARPA - RF Specific Revenue (16,210) 101-1099-3600102-00000 ARPA - Youth Revenue (296,690)
101-1402-3600403-00000 ARPA - RPD Park Rangers Revenue 870,210 Increase (Decrease) Expenditures
101-1099-6000714-00000 ARPA - Youth Programming $ (244,730) 383-3831-6000726-00000 ARPA- COVID Expenses (2,240)
101-1402-6000728-00000 ARPA - 8th Beat (160,910)
101-1711-6000732-00000 ARPA - MLK Center Upgrades (394,160) 101-1099-6000712-00000 ARPA - Riverfront Specific Plan (16,210) 101-1099-6000710-00000 ARPA - Youth CLC/RTC (51,960)
101-1402-6000718-00000 ARPA - Police Park Rangers 870,210 Total $ - $ -
THAT the purpose is to re-appropriate $870,240 of American Rescue Plan Act (ARPA) funding for Police Park Rangers for fiscal year 2024-25.

Packet Pg. 391 Attachment: ^Resolution (4.10(a)--Consider modifications to American Rescue Plan Act (ARPA) Funding) I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 19th day of November, 2024, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 392 Attachment: ^Resolution (4.10(a)--Consider modifications to American Rescue Plan Act (ARPA) Funding)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept update regarding the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project and, in accordance with Public Contract Code Section 22050(c)(1), make a determination by a four-fifths vote that there is a need to continue the emergency work.

Fiscal Impact
The Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project) costs will be funded by Public Works’ Wastewater, Water, and Streets Divisions. The updated, estimated total project cost of the repairs is $3,000,000.

Alternative Action
The City Council (Council) may choose not to accept the project status report and provide further direction to staff.

Background/Analysis
On May 7, 2024, Council adopted an emergency resolution for the project and authorized the negotiation of an emergency public works contract. Cox & Cox Construction (Contractor) completed all underground repairs at all locations by August 30, 2024, and also completed repaving of Placer Street on September 9, 2024. Additionally, the contractor completed restriping of Placer Street on September 27, 2024, raising of manhole and valve lids along Placer Street on October 16, 2024 and completed the remaining work which included new sign installation at various locations along Placer Street and minor punch list items which were completed by November 2, 2024. The final project closeout will be completed before the end of the calendar year.

MEETING DATE: November 19, 2024
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Update Regarding Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project Michael Webb, Public Works
Director
Packet Pg. 393
Report to Redding City Council November 11, 2024
Re: 4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Page 2
The below table provides further details of the contractor’s progress based on the number of locations that need to be addressed and estimated costs. Staff has not received all costs billed through October 2024 from the contractor, but we estimate the total costs to date at $3,000,000.

The estimated costs below do not include paving, restriping, raising of manhole and valve lids, sign installation and minor punch list items. Staff will continue to update Council as the project progresses.

Original
Locations
Additional
Locations
Total
Locations
Completed
Locations
Costs to Date
(Estimated)
96 0 96 96 $3,000,000
The project proposes to replace substandard sewer pipe, associated infrastructure, failing asphalt concrete and other miscellaneous public health and safety work on Placer Street and within the Magnolia Area Sewer Improvement Phase I project limits.

Environmental Review
This action is not a project as defined by the California Environmental Quality Act (CEQA) and no further action is required. On May 7, 2024, the Council determined that the project is categorically exempt from environmental review under the CEQA Guidelines, per Section 15269(b)-Emergency Projects.

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project):
(1) Adopt Resolution, by not less than four-fifths affirmative vote, authorizing the City Manager to negotiate and award an emergency public works contract for the Project in an amount not to exceed $2,000,000;
(3) Authorize the City Manager, or designee, to approve construction contingency amounts up to a total of $300,000;
(4) Authorize the City Manager, or designee, to approve construction management and inspection amounts up to a total of $175,000; and
(5) Find that the Project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects.

Fiscal Impact
The estimated Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project) total cost is $2,475,000. These costs include construction, construction contingency and staff time for construction management and inspections. The project will be funded with remaining Magnolia Area Sewer Improvements Phase 1 funds. Including withheld retention, liquidated damages and uncompleted work items which is approximately $2,160,000. Supplemental funding of $315,000 will come from the Wastewater, Water and Streets Division’s Fiscal Year 2023-24 budgets which have sufficient funds appropriated.

MEETING DATE: May 7, 2024
ITEM NO. 9.11(f)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.11(f)--Emergency Construction Contract to Repair and Replace Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Michael Webb, Public Works
Director

APPROVED
Packet Pg. 395 Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Report to Redding City Council May 2, 2024
Re: 9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 2
Alternative Action
The City Council (Council) may choose to not authorize the award of an emergency contract, and instead have staff prepare plans and specifications to award a contract to the low bidder in accordance with state and local contracting procedures. Or, Council could provide alterative direction to staff.

Background/Analysis
On April 1, 2024, Council voted to enter into a Contract Amendment, Settlement Agreement and Release with the contractor for the Magnolia Area Sewer Improvements Phase 1 project. This settlement agreement was partially due to the contractor’s refusal to make required repairs to substandard work done on the project. This substandard work has the potential to create public health and safety issues.

Staff has considered repackaging the project plans and specifications for bidding; however, this process would likely require a minimum of six months in order to obtain an executed contract and ultimately provide a contractor with a notice to proceed. This timeline is unacceptable given the condition of the installed sewer infrastructure and would jeopardize being able to complete all the repair work, including re-paving Placer Street, prior to the onset of winter. In addition, current Magnolia Area Sewer Improvement Phase 1 project site conditions present potential impacts to public health, property and safety. Therefore, staff proposes an emergency contract to replace the substandard sewer pipe and associated infrastructure, failing asphalt concrete and minor associated public health and safety work on Placer Street and within Magnolia Area Sewer Improvements Phase 1 project limits. Staff estimates the work will be complete within four months of commencement of construction activities.

It is noted that the Public Contract Code (PCC) (Section 20168) provides that the local government’s legislative body may pass a resolution by a four-fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health and property. Further, the PCC (Section 22050) provides that “in case of emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts.”
It is in the public’s interest and necessity to repair the sewer system, pave Placer Street and repair or replace other associated minor items of work immediately to ensure protection of the public’s health, safety and personal property occurs.

The Resolution has been approved as to form by the City Attorney.

Environmental Review
Staff has determined that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects. Section 15269(b) includes emergency repairs to publicly and privately-owned service facilities necessary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbance, and the repairs are necessary to maintain service essential to public health.

APPROVED
Packet Pg. 396 Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Report to Redding City Council May 2, 2024
Re: 9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 3
Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
^Resolution
^Location Map
^Notice of Exemption

APPROVED
Packet Pg. 397 Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING TO

AUTHORIZE THE CITY MANAGER TO AWARD AN EMERGENCY
CONSTRUCTION CONTRACT TO REPAIR AND REPLACE SUBSTANDARD SEWER PIPE AND FAILING ASHPHALT CONCRETE

PAVEMENT ON PLACER STREET
WHEREAS, Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A) provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts; and WHEREAS, on April 1, 2024, Council voted unanimously to enter into a Contract Amendment, Settlement Agreement and Release regarding the Magnolia Area Sewer Improvements – Phase I project; and WHEREAS, portions of the underground sewer improvements constructed as part of the Magnolia Area Sewer Improvements – Phase I project were not constructed in accordance with the contract documents; and
WHEREAS, proper sewer infrastructure is critical to public health; and WHEREAS, if not repaired immediately, the improperly installed sewer infrastructure has a high potential for failure during high-flow periods, winter, potentially ultimately causing significant disruptions in service, failures and damage to associated public and adjacent private infrastructure; and WHEREAS, Placer Street is a primary arterial with moderate traffic volumes and the asphalt concrete pavement is in a failing condition as a result of longitudinal and transverse sewer trench pavement patches within the roadway section presenting a public safety concern; and WHEREAS, a competitive solicitation for bids is anticipated to require six (6) months and would further delay the needed repairs to prevent sewer blockages, sink holes and further damage to the public and private infrastructure until 2025; and
WHEREAS, continued pavement failure and blockage of the sewer conveyance system would threaten the safety and property of roadway users and persons nearby; and WHEREAS, isolation of the impacted area so that the delay due to competitive bidding could be accommodated would not mitigate or eliminate the threat to persons and property; NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact.

2. The public interest and necessity require the immediate expenditure of public money to restore the sewer conveyance system to full capacity, protect the public health, safety and welfare, and prevent further damage to the roadway.

APPROVED
Packet Pg. 398 Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing

3. The City Council of the City of Redding therefore authorizes the City Manager to award an emergency construction contract to repair the sewer system and roadway along Placer Street.

4. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 7th day of May, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
____________________________________
TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVED:
_________________________________ _____________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

APPROVED
Packet Pg. 399 Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing CITY OF REDDING LOCATION MAP MAGNOLIA AREA SEWER IMPROVEMENTS - PHASE 1 EMERGENCY REPAIRS PUBLIC WORKS DEPARTMENT LOCATION PROJECT ORIGINAL REPAIR AREA EMERGENCY APPROVED Packet Pg. 400
Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing APPROVED Packet Pg. 401
Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following relative to the purchase of a dump truck for the City of Redding Storm Drain Utility Division:
(1) Authorize staff to use Sourcewell contract pricing, with a net delivered cost of $219,590.05, including all applicable taxes and fees; and (2) Authorize the City Manager, or designee, to approve future pricing adjustments, terms, and policy changes as needed up to an additional $10,000 for the purchase of the dump truck.

Fiscal Impact
Sufficient funds are available in the Storm Drain Utility Division rolling stock account for the proposed purchase totaling $219,590.05. This is a planned rolling stock replacement.

Alternative Action
The City Council could choose not to authorize the sole source purchase of a dump truck for the Storm Drain Utility; however, without the purchase, the Storm Drain Utility would not be able to adequately haul and dispose of debris and vegetation.

Background/Analysis
The Storm Drain Utility maintains approximately 200 miles of storm drain pipes and associated catch basins, area drains, manholes and outfalls; and nearly 200 miles of earthen and concrete channels. The nature of summer maintenance includes cleaning debris and vegetation from earthen and concrete channels into October to prevent flooding. Currently the Storm Drain, Water, and Streets divisions all utilize dump trucks.

MEETING DATE: November 19, 2024
ITEM NO. 4.11(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(b)--Authorize the Purchase of a Dump Truck for Storm Drain Utility Michael Webb, Public Works
Director
Packet Pg. 402
Report to Redding City Council November 8, 2024
Re: 4.11(b)--Truck with Dump Body for Storm Drain Page 2 Currently, the Storm Drain Utility operates a 2002 dump truck that was purchased for $96,484 that is scheduled for replacement due to its age (22 years old), total mileage (106,589 miles), high maintenance costs (approximately $108,000 to date), and California Air Resources Board compliance.

The dump truck chassis is manufactured by Kenworth under a Sourcewell competitive bid contract. Sourcewell develops national competitive solicitations that meet or exceed local standards, and offers its members the benefits derived from cooperative purchasing. Using the Sourcewell cooperative contract to purchase a dump truck saves significant staff time needed to prepare bid specifications and solicit individual quotations from vendors. The City also receives a significant price discount due to economies of scale realized through the volume of purchases on a multi-agency cooperative contract. The City is receiving a discount on the chassis, while the Dump Body is installed by competitive bid through Enoven Truck Body + Equipment. The total price of the dump truck through this contract is $219,590.05.

Environmental Review
This activity is not a project as defined by the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Quote
Packet Pg. 403
CUSTOMER TRUCK Page 1 of 2

SALES ORDER
SIC Code:

INVOICE
ADDRESS Buyer
Name

DELIVERY
ADDRESS Name
Address Address
City State Zip City State Zip
Phone Fax Phone Fax
PO No. Delivery/F.O.B. Est. Delivery Date
Yr/Make Mileage NEW USED

EQUIPMENT
Model VIN No.

Description:

See attached Kenworth Vehicle Summary or Addendum
Additional Equipment/Accessories
Add’l Equipment Sales Price
Transportation Charges
Federal Excise Tax
State Sales Tax
Yr/Make See attached Addendum Misc. Document/License Fee Model Less Net Trade-In Allowance
VIN No. Total Differential Price
Lienholder Mileage Less Deposit with Order
Trade In Allowance Less (Est.) Payoff Balance Due on Delivery * The Sales Price shown in this order will be adjusted by the same increase or decrease as any increase or decrease in Dealer’s factory list prices and any increase or decrease in transportation costs between today’s date and the date of delivery.

NEW STANDARD KENWORTH CHASSIS
VENDOR NEW EXTENDED (describe)
VENDOR NEW EXTENDED (describe)
USED (describe)

WARRANTY
AS IS / NO WARRANTY Buyer Initial: ____________
A heavy-duty tractor and 53-foot or longer box-type trailer operated in California may be subject to the California Air Resources Board Heavy-Duty Vehicle Greenhouse Gas Emission Reduction measure. These vehicles may be required to use low-rolling resistance tires and meet aerodynamic equipment requirements to reduce greenhouse gas emissions. For more information, please visit the California Air Resources Board website at http://www.arb.ca.gov/cc/hdghg/hdghg.htm.

If trade-in, Buyer certifies that there is no lien of any kind and that the Trade is free and clear and is his sole and absolute property except as noted above.

The undersigned Buyer places a firm order.

PAPÉ KENWORTH BUYER
Store
City State Zip By Title
By Title By Title
Date Date
Cost
TRADE
Packet Pg. 404 Attachment: ^Quote (4.11(b)--Truck with Dump Body for Storm Drain)

Page 2 of 2 ends

TERMS AND CONDITIONS OF SALE
TERMS AND CONDITIONS OF SALE: Sales Orders are based on the terms and conditions stated herein. Unless otherwise provided on the face hereof, offers are good for acceptance for a period of 30 days from the date hereof. An order by the Buyer shall constitute an acceptance of the terms and conditions herein proposed. If, and only if, no offer of sale is issued by Seller, then the invoice shall be deemed: an acceptance of the Buyer's order; a written confirmation; and a final, complete, and exclusive written expression of the agreement between Seller and Buyer. Buyer is hereby notified that additional or different terms from those contained herein are objectionable.

1. Taxes. Buyer shall pay all local, state, and federal taxes arising from or related to any sale or lease to which this document relates, except for taxes upon or measured by net income of Seller.

2. Delivery. Stated or promised delivery dates are estimates only based upon Seller's best judgment and Seller shall not be responsible for deliveries later than promised regardless of the cause. Delivery periods are projected from the date of receipt of any order by Seller, but if equipment to be furnished by Seller is to be manufactured specifically to fill a particular order, delivery periods will be projected from the date of Seller's receipt of complete manufacturing information. If the furnishing of equipment on orders accepted by Seller is hindered or prevented by public authority or by the existence of war or other contingencies, including, but not limited to, shortage of materials, fires, labor difficulties, accidents, delays in manufacture or transportation, acts of God, embargoes, inability to ship, inability to insure against war risks or substantially increased prices or freight rates, or other causes beyond Seller's control, the obligation to fill or complete such orders shall be excused by Seller's option.

3. Transportation and Claims. Prices quoted are net F.O.B. point designated in writing by Seller. When no F.O.B. point is designated in writing by Seller, prices for new equipment shall be deemed to be net F.O.B. point of manufacture and prices for all other equipment shall be deemed to be F.O.B. Seller's place of business at which the order for the equipment is accepted. Seller's responsibility for the equipment shall cease and all risk of loss shall become the Buyer's upon delivery of the equipment to the first carrier for shipment to the Buyer or his consignee, even though such delivery shall be made prior to the arrival of the equipment at the F.O.B. point designated, and any and all claims for shortages, deliveries, damages or nondelivery must be made by the Buyer or his consignee to the carrier.

Seller shall in no event be responsible for shortages in shipments unless notice of such shortage is given in writing to Seller within 15 days after receipt of shipment.

4. Payment and Security. Buyer agrees to pay in full for the equipment at time of delivery. Buyer agrees to pay the late charge on any past due balance at the rate of 18% per annum. The signator warrants that he/she has authority to execute this order on behalf of any party for whom he/she signs, and that such party has the power to enter into this agreement and perform its terms. As security for all of Buyer's obligations to Seller, Buyer grants to Seller a security interest in the equipment and authorizes Seller to file all documents necessary to perfect Seller's security interest. The security interest granted hereunder is in addition to any other rights available to Seller, and Seller shall have all of the rights and remedies available to a secured party under the Uniform Commercial Code, all of which are cumulative. Throughout the duration of Seller's security interest.

Buyer shall keep the equipment fully insured against theft and loss or damage by fire and other casualty as Seller may from time to time require in accordance with such terms as Seller may require.

5. Buyer to Furnish. Performance by Seller is subject to the Buyer furnishing a satisfactory credit rating certificate, letter of credit, evidence of financing, or any other similar papers necessary for the satisfactory completion of such order.

6. Assignment. The right to any monies due or to become due hereunder may be assigned by Seller, and Buyer, upon receiving notice of such assignment, shall make payment as directed.

7. Limitations of Warranties. If "NEW" warranty is indicated on the reverse side or if new equipment is purchased hereunder, all warranties are strictly given only by the manufacturer. Copies of manufacturer's warranty can be obtained from Seller. If "USED" warranty is indicated on the reverse side. Seller hereby warrants to Buyer that the equipment or components thereof designated on the reverse side, shall be free under normal use and service from defects in material and workmanship for the period shown, commencing on the date of delivery. Buyer's exclusive remedy for breach of the limited warranty shall be the repair or replacement of the warranted equipment without charge to Buyer when returned at Buyer's expense to the Seller's facility where the equipment was purchased, with proof of purchase. Buyer must give notice of any warranty claim not later than 7 days after the expiration of the warranty period and must return the equipment to Seller for repair or replacement no later than 30 days after expiration of the warranty period. Any action against Seller for breach of the limited warranty must be commenced within one year after the date of delivery of the equipment. Seller's warranty does not extend to any defect, claim, or damage attributable to the failure to operate and/or maintain the equipment in accordance with the manufacturer's specifications, or due to the failure to operate or maintain the equipment in accordance with any recommendations of Seller. If "AS IS" is indicated on the reverse side, no warranty of any kind is being given and the equipment is being sold with all faults. THE WARRANTIES IN THIS

PARAGRAPH AND ON THE REVERSE SIDE ARE THE

EXCLUSIVE WARRANTIES GIVEN BY SELLER AND SUPERSEDE
ANY PRIOR. CONTRARY, OR ADDITIONAL REPRESENTATIONS,
WHETHER ORAL OR WRITTEN. SELLER HEREBY DISCLAIMS

AND EXCLUDES ALL OTHER WARRANTIES, WHETHER

EXPRESS, IMPLIED, OR STATUTORY, INCLUDING THE IMPLIED

WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A

PARTICULAR PURPOSE, AND ANY IMPLIED WARRANTIES

OTHERWISE ARISING FROM COURSE OF DEALING OR USAGE
OF TRADE. SELLER SHALL NOT BE LIABLE FOR ANY LOSS,

INJURY, OR DAMAGE TO PERSONS OR PROPERTY

RESULTING FROM THE FAILURE OR DEFECTIVE OPERATION
OF THE EQUIPMENT; NOR WILL SELLER BE LIABLE FOR

DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR

CONSEQUENTIAL DAMAGES OF ANY KIND SUSTAINED FROM
ANY CAUSE. This exclusion applies regardless of whether such damages are sought for breach of warranty, breach of contract, negligence, or strict liability in tort or under any other legal theory.

8. Notice. This paragraph shall serve as notice that The Papé Group, Inc. has assigned its rights to sell its rental equipment (as may be described in this sales order) and its rights to sales proceeds (including "trade-in assets" related thereto) to North Star Deferred Exchange as part of an IRC Sec. 1031 exchange.

9. Attorneys Fees. In the event suit or action is instituted against Buyer on account of or in connection with or based upon the terms hereof, the Buyer agrees to pay, in addition to the costs and disbursements provided by law, such sum as the court may adjudge reasonable attorney's fees in both the trial and appellate courts, or in connection with any bankruptcy proceeding.

10. Entire Agreement. The foregoing and any addendum shall constitute the complete and exclusive agreement between the parties, and it is expressly understood and agreed that no promises, provisions, terms, warranties, conditions, guarantees, or obligations whatsoever, either expressed or implied, other than as herein set forth or provided for shall be binding on either party. Each party may transmit its signature by facsimile to the other party and such facsimile signatures shall have the same force and effect as an original signature.

I have read, understand and am bound by the above Terms and Conditions of Sale.

Buyer Initial Here
Packet Pg. 405 Attachment: ^Quote (4.11(b)--Truck with Dump Body for Storm Drain) Customer Name:

ADDENDUM TO
CUSTOMER TRUCK SALES ORDER Sales Order:

ADDITIONAL PURCHASES
Yr/Make Model VIN Description

ADDITIONAL TRADE-INS
Yr/Make Model VIN Description

If trade-in, Buyer certifies that there is no lien of any kind and that the Trade is free and clear and is his sole and absolute property except as noted above.

The undersigned Buyer places a firm order.

PAPÉ KENWORTH BUYER
Store
City State Zip By Title

By Title By Title
Date Date
Packet Pg. 406 Attachment: ^Quote (4.11(b)--Truck with Dump Body for Storm Drain) Packet Pg. 407
Attachment: ^Quote (4.11(b)--Truck with Dump Body for Storm Drain) Packet Pg. 408
Attachment: ^Quote (4.11(b)--Truck with Dump Body for Storm Drain)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve an increase to the project construction contingency budget in the amount of $90,000, bringing the construction contingency total to $233,070, for the completion of Bid Negotiation No. 5452, Churn Creek Lift Station Rehabilitation Project.

Fiscal Impact
The Churn Creek Lift Station Rehabilitation Project (Project) is being funded by Public Works’ Wastewater Utility Division funds, as will the proposed $90,000 contingency increase. The total project cost, including the proposed increase, is expected to be just over $864,600.

Alternative Action
The City Council (Council) may choose not to approve the request and provide alternative direction to staff.

Background/Analysis
This project includes the rehabilitation of the Churn Creek lift station to address the issues and deficiencies listed below, including coating/lining the wet well interior with epoxy, replacing the influent slide gates, rehabilitating and securing the pump guide rail systems, installing combination air valves on the two force mains, installing drain outlets and piping from the vaults, and replacing the force main discharge structure with a new polymer concrete corrosion resistant structure.

MEETING DATE: November 19, 2024
ITEM NO. 4.11(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(c)--Approve Increase to Project Budget for Churn Creek Lift Station Rehabilitation Project
Michael Webb, Public Works
Director
Packet Pg. 409
Report to Redding City Council November 8, 2024
Re: 4.11(c)--Approve Increase to Project Budget for Churn Creek Lift Station Rehabilitation Project Page 2
• The existing wet well liner is failing and exposing concrete to corrosive gasses; • Two influent slide gates have exceeded their service lives and are difficult to operate; • Pump guide rails separate and make pump removal and installation difficult; • Air valves on the force mains have failed, exposing the station to potential surge damage; • Service vaults at the station do not have drains and regularly fill with rain water; and • The station’s force main discharge structure is severely corroded.

On April 2, 2024, the Council awarded the construction contract for the project to SnL Construction, Inc. The notice to proceed was issued May 10, 2024, and due to material delays, the project was suspended and construction did not begin until September 9, 2024. During the course of construction, it was found that the existing 12-inch sewer main entering the wet well has a major failure to the sewer main causing a significant amount of Inflow & Infiltration (I&I) to the Wastewater Utility’s system requiring the existing 12-inch sewer main to be replaced. Due to the magnitude of this failure, the project requires additional funding as the contingency funds originally awarded for the project is not adequate to cover the additional required work.

On November 6, 2024, staff transferred City Manager approved funds to the project contingency funds in the amount of $50,000 and an additional $90,000 increase to the construction contingency is requested to cover the costs of the additional required work.

COST SUMMARY
Item Awarded Amount Transfer Amount
ed Amount
Increase Projected Amount
Contract Administration,
Inspection, Testing
$80,000 $0 $0 $80,000
Construction Contingency $57,000 $50,000 $90,000 $197,000 Additional City Manager
Funds
$50,000 (-$50,000) $0 $0
Totals $187,000 $0 $90,000 $277,000
Environmental Review
This action is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. On April 2, 2024, the Council determined that the project is categorically exempt from environmental review under CEQA, pursuant to Sections 15301 – Existing Facilities, 15302 – Replacement or Reconstruction, and 15303 - New Construction or Conversion of Small Structures.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Location Map
Previous Staff Report
Packet Pg. 410
Packet Pg. 411
Attachment: ^Location Map (4.11(c)--Approve Increase to Project Budget for Churn Creek Lift Station Rehabilitation Project)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5452 (Job No. 2663), City of Redding Churn Creek Lift Station Rehabilitation Project:
(1) Award to SnL Group, Inc., in the amount of $562,600; (2) Approve an additional $80,000 to cover the cost of administration and inspection fees; (3) Approve $25,000 for project development costs;
(4) Approve $57,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000; and (6) Find that the Project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301 - Existing Facilities, 15302- Replacement or Reconstruction, and 15303 - New Construction or Conversion of Small Structures.

Fiscal Impact
The Churn Creek Lift Station Rehabilitation Project (Project) is being funded by the Wastewater Utility. The Wastewater Utility has sufficient budget for this project and its funding will not impact other activities or projects.

Cost Summary
Item Estimated
Project Development Costs $25,000
Construction Contract + Contingency $619,600
Contract Administration, Inspection, Testing $80,000
Additional City Manager Authority $50,000
Total Project Costs $774,600
MEETING DATE: April 2, 2024
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Award Bid Negotiation No. 5452 (Job Order No. 2663) Churn Creek Lift Station Rehabilitation Project
Michael Webb, Public Works
Director
Packet Pg. 412 Attachment: Previous Staff Report (4.11(c)--Approve Increase to Project Budget for Churn Creek Lift Station Rehabilitation Project) Report to Redding City Council March 26, 2024
Re: 4.11(d)--Award BN No. 5452 Churn Creek Lift Station Rehabilitation Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action
City Council may choose not to award the bid for the project and provide staff with alternate direction. If the project is not awarded, then the service life of the City of Redding’s (City) Churn Creek Lift Station could be reduced, decreasing reliability for City customers and increasing potential risk of sanitary sewer overflows into Churn Creek.

Background/Analysis
The City currently owns and operates 18 lift stations within its wastewater collection system, including the Churn Creek Lift Station (Station). The station is located on the southwest side of Shasta View Drive and the Highway 44 overpass, between Highway 44 and Churn Creek Road, as shown in the attached location map. The station has capacity for 14.4 million gallons per day (MGD) and includes five submersible pumps located in a concrete wet well, dual force mains (20” and 16” diameter), vaults for force main maintenance and valves, an emergency standby generator, and a control building.

The station is in decent condition overall and it is expected to have adequate capacity for the foreseeable future, but there are several issues and deficiencies at that station that need to be addressed to extend the service life of the station and meet operation and maintenance needs, including:
• The existing wet well liner is failing and exposing concrete to corrosive gasses; • Two influent slide gates have exceeded their service lives and are difficult to operate; • Pump guide rails separate and make pump removal and installation difficult; • Air valves on the force mains have failed, exposing the station to potential surge damage;
• Service vaults at the station do not have drains and regularly fill with rain water; and • The station’s force main discharge structure is severely corroded.

This project will include rehabilitation of the station to address the issues and deficiencies listed above, including coating/lining the wet well interior with epoxy, replacing the influent slide gates, rehabilitating and securing the pump guide rail systems, installing combination air valves on the two force mains, installing drain outlets and piping from the vaults, and replacing the force main discharge structure with a new polymer concrete corrosion resistant structure.

Attached is a tabulation of bids received and opened on March 12, 2024, for construction of the project. The low bid in the amount of $562,600 was received from SnL Group, Inc., of Redding, California. The engineer's estimate was $457,347. Total project development costs for this project are estimated to be $25,000. Project development costs include engineering and environmental for the project.

Packet Pg. 413 Attachment: Previous Staff Report (4.11(c)--Approve Increase to Project Budget for Churn Creek Lift Station Rehabilitation Project) Report to Redding City Council March 26, 2024
Re: 4.11(d)--Award BN No. 5452 Churn Creek Lift Station Rehabilitation Page 3 Environmental Review
Staff has determined that the project is categorically exempt from environmental review under California Environmental Quality Act Guidelines, pursuant to Sections 15301 - Existing Facilities, 15302 – Replacement or Reconstruction, and 15303 - New Construction or Conversion of Small Structures. Class 1 exemptions include the minor alteration of existing public structures and facilities. Class 2 exemptions consists of replacement or reconstruction where the new structure will be located on the same site and will have substantially the same purpose and capacity. Class 3 exemptions consist of construction and location of new small facilities and equipment, or conversion of existing structures. The existing wastewater facility will be rehabilitated in order to provide reliable service that meets public health and safety standards. The project will be located on City property and will result in no expansion of use.

The action area does not have significant values for wildlife habitat or other environmental resources and the project has no potential to have a significant effect on the environment.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Location Map
^Bid Tabulation
^Notice of Exemption
Packet Pg. 414 Attachment: Previous Staff Report (4.11(c)--Approve Increase to Project Budget for Churn Creek Lift Station Rehabilitation Project)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions relative to Bid Negotiation No. 5531 (Job No. 2700), Liberty Street Sidewalk Improvement Project:
(1) Award to SnL Group, Inc. in the amount of $489,708; (2) Approve $60,000 to cover the cost of administration and inspection fees; (3) Approve $150,000 for project development costs;
(4) Approve $50,292 to provide construction contingency funding; (5) Authorize the City Manager, or designee, to approve additional increases in either the construction management or construction contingency amounts up to a total of $44,575; and
(6) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 – Existing Facilities.

Fiscal Impact
The Liberty Street Sidewalk Improvement Project (Project) is being funded by Community Development Block Grant (CDBG) funds in the amount of $244,575, American Rescue Plan Act (ARPA) funds in the amount of $500,000, and Streets Maintenance Funds in the amount $50,000.

Cost Summary
Item Estimated
Project Development Costs $150,000
Construction Contract + Contingency $540,000
Contract Administration, Inspection, Testing $60,000
Additional City Manager Authority $44,575
Total Project Costs $794,575
Total Project Budget $794,575
MEETING DATE: November 19, 2024
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Award Bid Negotiation No. 5531 (Job Order No. 2700) Liberty Street Sidewalk Improvement Project
Michael Webb, Public Works
Director
Packet Pg. 415
Report to Redding City Council November 11, 2024
Re: 4.11(d)--Bid Negotiation No. 5531 Liberty St Sidewalk Improvement Project Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action
The City Council (Council) may choose not to award the bid for the project and provide staff with alternate direction. Without this project, pedestrian accessible routes will continue to be deficient, and there is a risk of losing CDBG and ARPA funding.

Background/Analysis
Attached is a tabulation of project bids received and opened on October 31, 2024. The apparent low bid was received from Zeis Construction (Zeis). However, after staff reviewed all seven proposals and created a bid tab it was apparent that an error had been made in Zeis’ proposal.

The error made by Zeis was a mistake in the calculation for bid item 2, where they used the total price as the unit price. Per the Instructions to Bidders in the project Special Provisions, if there is a discrepancy between unit prices and totals, unit prices will prevail. Staff consulted with the City Attorney and confirmed this is not a mistake that can be waived as it would be a material change to Zeis’ bid. Therefore, after staff made corrections to Zeis’ bid proposal, as shown in the attached bid tab, they were no longer the low bidder. Staff has contacted Zeis to inform them of the mistake, that it cannot be waived, and that they were no longer the low bidder.

The low bid in the amount of $489,708 was received from SnL Group, Inc. of Redding, California. The engineer's estimate was $484,250. Total project development costs for this project are estimated to be $150,000. Project development costs include engineering, surveying, right-of-way, environmental, and permit and utility connection fees.

The project consists of replacing damaged portions of sidewalk, curb, gutter and asphalt concrete on Liberty Street, Eureka Way, East Street and Trinity Street that have been severely damaged by tree roots. In addition, the project will replace damaged and aged water meter boxes, valve boxes, and signs, as well as remove existing problem trees, replacing with new trees that will not damage infrastructure, and install irrigation.

Environmental Review
Staff has reviewed the project and determined that it is categorically exempt from review under the California Environmental Quality Act Guidelines, per Section 15301 – Existing Facilities.

Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. The project will repair damaged portions of sidewalk, as well as associated infrastructure, and replace damaged trees. The project includes the repair or replacement of existing infrastructure in the same location and serving the same purpose and capacity. Therefore, the project has no potential to have a significant effect on the environment and further environmental review is not required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Packet Pg. 416
Report to Redding City Council November 11, 2024
Re: 4.11(d)--Bid Negotiation No. 5531 Liberty St Sidewalk Improvement Project Page 3 Attachments
^Location Map
^Bid Tab
^Notice of Exemption
Packet Pg. 417
Packet Pg. 418 Attachment: ^Location Map (4.11(d)--Bid Negotiation No. 5531 Liberty St Sidewalk Improvement Project) BID TABULATION FOR:

Liberty Street Sidewalk Improvement Project
Bid Schedule No.: 5531

ENGINEER'S EST
10/31/2024 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 TRAFFIC CONTROL LS 1 $10,000.00 $10,000.00 $18,000.00 $18,000.00 $14,196.00 $14,196.00 2 CONSTRUCTION AREA SIGNS EA 12 $250.00 $3,000.00 $250.00 $3,000.00 $300.00 $3,600.00 3 WATER POLLUTION CONTROL LS 1 $4,000.00 $4,000.00 $1,000.00 $1,000.00 $6,167.00 $6,167.00 4 PROJECT FUNDING SIGN EA 1 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,200.00 $1,200.00 5 REMOVE TREE EA 20 $2,400.00 $48,000.00 $3,500.00 $70,000.00 $3,739.00 $74,780.00 6 IRRIGATION SYSTEM LS 1 $12,500.00 $12,500.00 $22,893.00 $22,893.00 $23,400.00 $23,400.00 7 ROOT BARRIER LF 660 $20.00 $13,200.00 $18.00 $11,880.00 $18.00 $11,880.00 8 TREE (15-gallon) EA 28 $1,000.00 $28,000.00 $775.00 $21,700.00 $816.00 $22,848.00 9 REPLACE AREA DRAIN EA 1 $4,700.00 $4,700.00 $5,000.00 $5,000.00 $2,808.00 $2,808.00 10 REPLACE CATCH BASIN TOP EA 2 $9,500.00 $19,000.00 $2,500.00 $5,000.00 $3,733.00 $7,466.00 11 REPLACE WATER METER BOX EA 4 $250.00 $1,000.00 $1,225.00 $4,900.00 $1,557.00 $6,228.00 12 REPLACE WATER VALVE BOX EA 5 $250.00 $1,250.00 $1,150.00 $5,750.00 $1,152.00 $5,760.00 13 REPLACE SIGN EA 4 $450.00 $1,800.00 $1,200.00 $4,800.00 $720.00 $2,880.00 14 CURB AND GUTTER (6") LF 930 $60.00 $55,800.00 $72.00 $66,960.00 $95.00 $88,350.00 15 SIDEWALK (4" PCC) SF 6400 $30.00 $192,000.00 $22.00 $140,800.00 $18.00 $115,200.00 16 DRIVEWAY (COMMERCIAL) SF 550 $70.00 $38,500.00 $66.00 $36,300.00 $40.00 $22,000.00 17 REPLACE ASPHALT CONCRETE CF 3650 $8.00 $29,200.00 $15.00 $54,750.00 $16.00 $58,400.00 18 CONCRETE CURB RAMP SF 355 $60.00 $21,300.00 $45.00 $15,975.00 $65.00 $23,075.00 TOTAL - CONTRACT ITEMS $484,250.00 $489,708.00 $490,238.00 SnLGroup, Inc Axner Excavating Inc
Shaded areas indicate corrections made in accordance with the Special Provisions. Page 1 of 3 Packet Pg. 419 Attachment: ^Bid Tab (4.11(d)--Bid Negotiation No. 5531 Liberty St Sidewalk Improvement Project) BID TABULATION FOR:

Liberty Street Sidewalk Improvement Project
Bid Schedule No.: 5531
10/31/2024

ITEM DESCRIPTION UNIT QTY
1 TRAFFIC CONTROL LS 1
2 CONSTRUCTION AREA SIGNS EA 12
3 WATER POLLUTION CONTROL LS 1
4 PROJECT FUNDING SIGN EA 1
5 REMOVE TREE EA 20
6 IRRIGATION SYSTEM LS 1
7 ROOT BARRIER LF 660
8 TREE (15-gallon) EA 28
9 REPLACE AREA DRAIN EA 1
10 REPLACE CATCH BASIN TOP EA 2
11 REPLACE WATER METER BOX EA 4
12 REPLACE WATER VALVE BOX EA 5
13 REPLACE SIGN EA 4
14 CURB AND GUTTER (6") LF 930
15 SIDEWALK (4" PCC) SF 6400
16 DRIVEWAY (COMMERCIAL) SF 550
17 REPLACE ASPHALT CONCRETE CF 3650
18 CONCRETE CURB RAMP SF 355

TOTAL - CONTRACT ITEMS

UNIT UNIT UNIT

PRICE TOTAL PRICE TOTAL PRICE TOTAL
$27,019.00 $27,019.00 $25,000.00 $25,000.00 $17,026.00 $17,026.00 $470.00 $5,640.00 $400.00 $4,800.00 $5,965.00 $71,580.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $9,584.00 $9,584.00 $2,000.00 $2,000.00 $4,000.00 $4,000.00 $3,234.00 $3,234.00 $3,230.00 $64,600.00 $3,000.00 $60,000.00 $1,650.70 $33,014.00 $35,000.00 $35,000.00 $42,000.00 $42,000.00 $29,520.00 $29,520.00 $17.00 $11,220.00 $20.00 $13,200.00 $18.45 $12,177.00
$784.00 $21,952.00 $800.00 $22,400.00 $836.43 $23,420.04 $6,700.00 $6,700.00 $4,500.00 $4,500.00 $4,271.00 $4,271.00 $5,900.00 $11,800.00 $3,500.00 $7,000.00 $4,911.00 $9,822.00 $300.00 $1,200.00 $600.00 $2,400.00 $689.50 $2,758.00
$300.00 $1,500.00 $500.00 $2,500.00 $461.80 $2,309.00
$540.00 $2,160.00 $600.00 $2,400.00 $904.75 $3,619.00
$60.00 $55,800.00 $48.00 $44,640.00 $95.99 $89,270.70
$30.00 $192,000.00 $25.00 $160,000.00 $17.59 $112,576.00 $40.00 $22,000.00 $20.00 $11,000.00 $43.48 $23,914.00
$12.00 $43,800.00 $28.00 $102,200.00 $20.45 $74,642.50
$50.00 $17,750.00 $58.00 $20,590.00 $68.69 $24,384.95
$526,141.00 $533,630.00 $547,122.19
FBD Vanguard Construction,
Inc. RTA Construction, Inc Zeis Construction
Shaded areas indicate corrections made in accordance with the Special Provisions. Page 2 of 3 Packet Pg. 420 Attachment: ^Bid Tab (4.11(d)--Bid Negotiation No. 5531 Liberty St Sidewalk Improvement Project) BID TABULATION FOR:

Liberty Street Sidewalk Improvement Project
Bid Schedule No.: 5531
10/31/2024

TOTAL - CONTRACT ITEMS

AVERAGES

UNIT UNIT UNIT

PRICE TOTAL PRICE TOTAL PRICE
$35,151.00 $35,151.00 $39,051.27 $39,051.27 $23,382.05
$250.00 $3,000.00 $498.01 $5,976.12 $1,313.84
$5,000.00 $5,000.00 $5,658.97 $5,658.97 $5,235.00
$1,000.00 $1,000.00 $2,134.32 $2,134.32 $2,261.39
$917.45 $18,349.00 $3,744.09 $74,881.80 $3,143.97
$20,000.00 $20,000.00 $28,473.25 $28,473.25 $30,214.38
$15.00 $9,900.00 $18.29 $12,071.40 $18.29
$375.00 $10,500.00 $829.33 $23,221.24 $806.79
$5,000.00 $5,000.00 $5,275.61 $5,275.61 $4,759.10
$5,000.00 $10,000.00 $3,340.31 $6,680.62 $3,980.72
$200.00 $800.00 $997.17 $3,988.68 $894.78
$1,250.00 $6,250.00 $444.28 $2,221.40 $668.01
$600.00 $2,400.00 $667.26 $2,669.04 $772.00
$114.00 $106,020.00 $116.37 $108,224.10 $81.23
$25.50 $163,200.00 $27.04 $173,056.00 $23.27
$34.50 $18,975.00 $47.89 $26,339.50 $42.90
$28.50 $104,025.00 $12.11 $44,201.50 $17.26
$107.00 $37,985.00 $57.40 $20,377.00 $57.35
$557,555.00 $584,501.82 $532,699.43
Average Bid Total
Site Works Solutions
S. T. Rhoades Construction,
Inc
Shaded areas indicate corrections made in accordance with the Special Provisions. Page 3 of 3 Packet Pg. 421 Attachment: ^Bid Tab (4.11(d)--Bid Negotiation No. 5531 Liberty St Sidewalk Improvement Project) Packet Pg. 422
Attachment: ^Notice of Exemption (4.11(d)--Bid Negotiation No. 5531 Liberty St Sidewalk Improvement Project)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution approving and adopting the 62nd Amendment to City Budget Resolution No. 2023-060 appropriating an additional $82,920 for environmental mitigation credits and balancing account budgets associated with three obligated Federal Emergency Management Agency projects for repairs along the Sacramento River trail for damages caused by the 2017 flooding event.

Fiscal Impact
The three Federal Emergency Management Agency (FEMA) obligations included in the budget resolution are Project Worksheets (PW) 935, PW990, and PW991. These projects are being funded by three Public Assistance and California Disaster Assistance Act (CDAA) grants through FEMA. The anticipated reimbursement from the grants is 93.75 percent of the total project cost; 75 percent from FEMA, and 18.75 percent from the California Governor’s Office of Emergency Services (Cal-OES). The City of Redding (City) is responsible for the remaining

6.25 percent as the local share. The City’s share will come from the General Fund. Costs will initially be funded with reserves until reimbursements from FEMA and Cal OES are received.

In June 2020, the City received fund obligations from FEMA for $1,325,456.25 from Cal-OES for the purpose of completing this project. The total authorized project cost was $1,413,820. In a staff report on September 1, 2020, staff sought permission to appropriate $1,325,460 in grant funds and $88,360 in City funds to complete the project.

Since receiving the award, the total estimated project cost has increased to $1,496,740. To complete the project, an additional $77,740 in funding will be requested from FEMA upon project closeout. An additional $5,180 will be required from the General Fund to cover the City’s share of the increased costs. The City will not receive confirmation that the additional funding has been approved until project closeout documents are submitted to FEMA. Once FEMA receives the project closeout documents, they may obligate additional funds based on the actual MEETING DATE: November 19, 2024
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(e)--Adopt Resolution for FEMA Flood Claim Funding Michael Webb, Public Works
Director
Packet Pg. 423
Report to Redding City Council November 13, 2024
Re: 4.11(e)--Adopt Resolution for FEMA Flood Claim Funding Page 2 costs to complete the eligible scope of work.

Alternative Action
The City Council may choose not to adopt the budget resolution and provide staff with alternate direction. This option could delay repairs along the City’s Sacramento River Trail and potentially delay payment to the contractor for work being performed until another funding sources is identified to complete the work.

Background/Analysis
Severe storms and flooding in the winter of 2017 caused significant damage at various locations along the City’s Sacramento River Trail, including erosion and damage to pavement, concrete, and bench areas. On March 17, 2017, through Declaration 4301, FEMA announced that federal disaster assistance was available to the State of California to supplement state, tribal, and local recovery efforts in the areas affected by the severe storms, flooding, and mudslides. Following the disaster declaration, staff worked closely with Cal OES and FEMA to develop project scopes associated with the repairs required from the storm damage. The process to agree upon the eligible project scopes and receive obligations from FEMA took a substantial amount of time, but in the summer of 2020 the City received funding obligations from FEMA. On September 1, 2020, the Council authorized a budget resolution appropriating funds to complete these and other storm damage repairs.

Staff elected to consolidate the work associated with these 2017 storm damage obligations, and also one Carr Fire FEMA obligation in the same area, into a single bid package titled the Sacramento River Trail Repairs Project to reduce overall construction costs and to avoid potential conflicts during construction with multiple contractors working in the same areas. On June 18, 2024, the Council awarded the Sacramento River Trail Repairs Project contract and construction is underway.

Substantial environmental permitting was required for this repair work along the Sacramento River. As part of the environmental permit requirements, the National Fish and Wildlife Foundation (NFWF) required that the City purchase mitigation credits for impacts to stream channels and wetlands. Two credit transfer agreements between the City and the NFWF were executed in August 2024 for the City to pay for mitigation credits associated with the storm damage FEMA obligations. PW935 and PW990 were consolidated into one agreement requiring the City to pay $52,750 for mitigation credits. A separate agreement for PW991 required the City to pay $23,500 for mitigation credits. This budget resolution is needed to pay for these mitigation credits and the staff time associated with them, as well as transfer funds between the accounts for these PW’s to balance their overall budgets based on the awarded construction contract.

Environmental Review
This action is not a project as defined by the California Environmental Quality Act (CEQA). On August 16, 2022, the Council adopted the Mitigated Negative Declaration and Mitigation Monitoring Program, and approved the Sacramento River Trail Repairs Project thereby satisfying the requirements of the CEQA Guidelines §15074. No further action is required.

On June 1, July 7, and July 8, 2020, FEMA determined that the project activities are Categorically Excluded pursuant to Category Code n4 (Federal Assistance for Actions Involving Packet Pg. 424
Report to Redding City Council November 13, 2024
Re: 4.11(e)--Adopt Resolution for FEMA Flood Claim Funding Page 3 Stream Work and Modification, and Floodways) as it relates to the National Environmental Policy Act of 1969, as amended.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Resolution
Previous Staff Report- 9/1/2020
Previous Staff Report- 6/18/2024
Previous Staff Report 8-16-22
Packet Pg. 425
Resolution No. 2024 - ____________
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 62nd AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060 APPROPRIATING AN ADDITIONAL $82,920 FOR ENVIRONMENTAL MITIGATION CREDITS AND

BALANCING ACCOUNT BUDGETS ASSOCIATED WITH THREE OBLIGATED FEDERAL

EMERGENCY MANAGEMENT AGENCY (FEMA) PROJECTS FOR REPAIRS ALONG THE SACRAMENTO RIVER TRAIL FOR DAMAGES CAUSED BY THE 2017 FLOODING EVENT.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
152
101
1791
1099
Parks Grants
Non-Departmental
$77,740
5,180
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease (Increase) Fund Balance
101-1099-2910000-00000 Fund Balance Non Departmental 5,180 Increase (Decrease) Revenue
152-1791-3608601-00000 Federal Grant Capital - Rec & Culture 62,190 152-1791-3629601-00000 State Grant Capital - Rec & Culture 15,550 Increase (Decrease) Expenditures
152-1791-6000214-00000 4301-PW 935 $ (95,050)
101-1711-6000214-00000 4301-PW 935 $ (6,340)
152-1791-6000222-00000 4301-PW 990 $ 13,510
101-1711-6000222-00000 4301-PW 990 $ 202,550
152-1791-6000224-00000 4301-PW 991 $ (29,770)
101-1711-6000224-00000 4301-PW 991 $ (1,980)
Total $ 82,920 $ 82,920
THAT the purpose is to appropriating an additional $82,920 for environmental mitigation credits and balancing account budgets associated with three obligated Federal Emergency Management Agency (FEMA) projects for repairs along the Sacramento River trail for damages caused by the 2017 flooding event.

Packet Pg. 426 Attachment: ^Resolution (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 19th day of November, 2024 and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 427 Attachment: ^Resolution (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution approving the 53rd Amendment to City Budget Resolution No. 2019-050 appropriating $1,413,820 for design, engineering, permitting, and construction work for three obligated and one pending Federal Emergency Management Agency (FEMA) projects for repairs to trails and parks damaged by the 2017 flooding event.

Fiscal Impact
Three additional 2017 flood project scopes have been obligated by FEMA to proceed to design, environmental, and construction - PW935, PW990, and PW991 (see attached project summary).

The final pending claim, PW1119, has been tentatively approved and is undergoing final review at FEMA. The total estimated cost of these projects through construction is $1,413,820, which will initially be funded with reserves. For these projects, the anticipated reimbursement is 93.75 percent of the total project cost; 75 percent from FEMA, and 18.75 percent from the California Governor’s Office of Emergency Services (Cal-OES). The City of Redding (City) is responsible for the remaining 6.25 percent estimated at $88,364 as the local share. The projects will only proceed after FEMA clearance is confirmed.

Alternative Action
The Council may decline to adopt the resolution to fund the flood recovery projects. This option would prevent crucial repairs to City trails and parks including Lake Redding Park and the Sacramento River Trail from being completed and prevent the City from receiving reimbursement for recovery activities. The Council may provide alternate direction.

MEETING DATE: September 1, 2020
ITEM NO. 4.6(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(a)--Adopt Resolution for FEMA Flood Claim Funding Kim Niemer, Community
Services Director
Packet Pg. 428 Attachment: Previous Staff Report- 9/1/2020 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) Report to Redding City Council August 24, 2020
Re: 4.6(a)--Adopt Resolution for FEMA Flood Claim Funding Page 2 Background/Analysis
On April 2, 2017, through Declaration 4301, FEMA announced that federal disaster assistance was available to the State of California to supplement state, tribal, and local recovery efforts in the areas affected by severe winter storms, flooding, and mudslides from February 1 to February 23, 2017. With record amounts of rain falling in the North State and high outflows from Keswick and Shasta Dams, the parks and trails along the Sacramento River and its tributaries sustained significant damage.

On February 5, 2019, the Council authorized a budget resolution for the first three of seven projects including repairs to damaged trails at Turtle Bay East, Blue Gravel Trail (Buenaventura/Teton), and Enterprise Park; construction of culverts at Lake Redding Park; and asphalt replacement on several portions of the Sacramento River Trail.

Below is a history of the FEMA Flood Projects since the February 2019 Council meeting:
• March 2019 – Received FEMA approval to withdraw PW938 from the FEMA Flood claim due to a location conflict with one of the four bridges along the Sacramento River Trail destroyed during the CARR Fire. The bridge was replaced under the CARR Fire claim.
• February 2020 – Request for Proposal (RFP) was awarded to Jacobs Engineering Group for design and environmental engineering. Work is currently underway under contract C8445. • April 2020 – PW991 Site V, Carter Creek Spillway, was changed to an alternate project (PW1119). The estimated FEMA award was determined to be insufficient to repair the site due to requirements from environmental agencies. The department anticipates using the award to fund the replacement of a tenth bridge (only remaining bridge and upgrade to fire resistant standards) on Buenaventura - 10 Bridges Trail damaged during the CARR Fire.
• June-July 2020 – Received fund obligations from FEMA for three outstanding projects and a tentative obligation notice for the final project, under final FEMA review. • August 2020 – Parks staff completed work for PW940 removing debris and sediment, and replacing rip rap protection at six locations on the Sacramento River Trail.

The attached list describes details of all the FEMA projects pertaining to the 2017 flood disaster including cost estimates provided for the work to be performed. Once FEMA approves the project scope, the reimbursement is based on actual costs. City staff continues to work closely with Cal-OES and FEMA representatives to ensure successful completion of the projects through reimbursement.

When the environmental review and design work is complete, a public works bid for construction will be advertised, evaluated, and awarded. The estimated final construction completion date is August 2021, pending permitting and FEMA project approval.

Packet Pg. 429 Attachment: Previous Staff Report- 9/1/2020 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) Report to Redding City Council August 24, 2020
Re: 4.6(a)--Adopt Resolution for FEMA Flood Claim Funding Page 3 Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” • Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Attachments
FEMA Flood Project Tracking
Resolution
Packet Pg. 430 Attachment: Previous Staff Report- 9/1/2020 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5436 (Job No. 3621 & 3651) Sacramento River Trail Repairs:
(1) Award to Stimple-Wiebelhaus Associates, Inc., in the amount of $1,082,516.75; (2) Approve an additional $180,000 to cover the cost of administration and inspection fees; and $390,000 for project development costs;
(3) Approve $110,000 to provide construction contingency funding; and (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $35,000.

Fiscal Impact
The Sacramento River Trail Repairs (Project) is being funded by four Public Assistance and California Disaster Assistance Act (CDAA) grants through the Federal Emergency Management Agency (FEMA). Three of the grants are associated with damage that occurred in 2017 from severe storms and flooding and one grant is associated with damage from the Carr Fire. The anticipated reimbursement from the grants is 93.75 percent of the total project cost; 75 percent from FEMA, and 18.75 percent from the California Governor’s Office of Emergency Services (Cal-OES). The City of Redding (City) is responsible for the remaining 6.25 percent as the local share. The City’s share will come from the Parks Fund. Costs will initially be funded with reserves until reimbursements from FEMA and Cal OES are received. The Parks Fund has sufficient budget to cover its share of this project and funding the project will not impact other activities or projects. Project costs are summarized in the following table:

MEETING DATE: June 18, 2024
ITEM NO. 4.11(h)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(h)--Award Bid Schedule No. 5436 (Job Order No. 3621 & 3651) Sacramento River Trail Repairs
Michael Webb, Public Works
Director

APPROVED
Packet Pg. 431 Attachment: Previous Staff Report- 6/18/2024 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) Report to Redding City Council June 10, 2024
Re: 4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs Page 2 Cost Summary
Item Estimated
Project Development Costs $390,000
Construction Contract + Contingency $1,192,516.75
Contract Administration, Inspection, Testing $180,000
Additional City Manager Authority $35,000
Total Project Costs $1,797,516.75
Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action
Council may choose not to award the bid for the project and provide staff with alternate direction. This option could prevent crucial repairs to the Sacramento River Trail.

Following the disaster declaration, staff worked closely with Cal OES and FEMA to develop project scopes associated with the repairs required from the storm damage. The process to agree upon the eligible project scopes and receive obligations from FEMA took a substantial amount of time, but in the summer of 2020 the City received funding obligations from FEMA for the three 2017 storm damage project scopes along the Sacramento River Trail that are associated with this project, FEMA PW935, PW990, and PW991. On September 1, 2020, the Council authorized a budget resolution appropriating funds to complete these and other storm damage repairs.

While Staff was working with Cal OES and FEMA through the storm damage scopes, the Carr Fire caused further damages to the Sacramento River Trail in the same area in the summer of 2018, damaging trail pavement and fencing. In January of 2020, FEMA provided another obligation, PW0075, to fund the fire damage repairs. Then, in February 2020 a Request for Proposal was awarded to Jacobs Engineering Group, Contract C-8445, to provide engineering consulting and environmental services for the City’s FEMA related projects. Jacobs assisted with the environmental permitting required for each of the obligations included in the Project.

Staff elected to consolidate the work associated with the three 2017 storm damage obligations and the Carr Fire obligation into a single bid package for the Project because of the close proximity of the work areas included in the obligations, to reduce overall construction costs, and to avoid potential conflicts during construction with multiple contractors working in the same areas. In general, the Project will include repairs for replacement of damaged asphalt, concrete, trail shoulder backing, aggregate base, benches, and fencing along the Sacramento River Trail. It will also include backfilling eroded areas with riprap, and an asphalt concrete overlay for a portion of the trail.

APPROVED
Packet Pg. 432 Attachment: Previous Staff Report- 6/18/2024 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) Report to Redding City Council June 10, 2024
Re: 4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs Page 3 Attached is a tabulation of bids received and opened on May 23, 2024, for construction of the Project. The low bid in the amount of $1,082,516.75 was received from Stimpel-Wiebelhaus Associates, Inc., of Redding, California. The engineer's estimate was $867,692.50. Total project development costs for this project are estimated to be $390,000. Project development costs include engineering, grant applications and management, surveying, right-of-way, extensive environmental permitting, consultant services, and permit fees.

Environmental Review
On August 16, 2022, City Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Environmental Commitment Program; and approved the Sacramento River Trail Repairs Project, thereby satisfying the requirements of the California Environmental Quality Act Guidelines §15074. This project has also been determined, including FEMA concurrence, to be Categorically Excluded under National Environmental Policy Act (NEPA) and no further action is required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Location Map
^Bid Tabulation
^Staff Report 8-16-22

APPROVED
Packet Pg. 433 Attachment: Previous Staff Report- 6/18/2024 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding)

CITY OF REDDING

LOCATION MAP

SACRAMENTO RIVER TRAIL

PUBLIC WORKS REPAIRS PROJECT

DEPARTMENT

LOCATION

PROJECT
N. MARKET ST

QUARTZ HILL RD

BUENAVENTURA BLVD RIVERSIDE DR

EUREKA WAY HARLAN DR LAKE REDDING DR

BENTON DR SACRAMENTO RIVER

TURTLE BAY
HWY 299 W KESWICK DAM RD

UNION PACIFIC RAILROAD MARKET ST

COURT ST

MAGNOLIA AVE

APPROVED
Packet Pg. 434 Attachment: Previous Staff Report- 6/18/2024 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) BID TABULATION FOR:

SACRAMENTO RIVER TRAIL REPAIRS
Bid Schedule No.: 5436

ENGINEER'S EST
5/23/2024 UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL FEMA NO. PA-09-CA4301-PW-0935
1 Water Pollution Control LS 1 $5,000.00 $5,000.00 $750.00 $750.00 $17,382.00 $17,382.00 2 Contractor Supplied Biologists LS 1 $15,000.00 $15,000.00 $23,000.00 $23,000.00 $27,610.00 $27,610.00 3 Fence (Temporary, Type ESA) LS 1 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $9,048.00 $9,048.00 4 Traffic Control and Public Safety LS 1 $20,000.00 $20,000.00 $6,000.00 $6,000.00 $32,340.00 $32,340.00 5 Clearing and Grubbing SY 824 $15.00 $12,360.00 $56.00 $46,144.00 $44.50 $36,668.00 6 Excavation (Unclassified) CY 131 $75.00 $9,825.00 $280.00 $36,680.00 $166.00 $21,746.00 7 Aggregate Base CY 81.5 $110.00 $8,965.00 $208.00 $16,952.00 $311.00 $25,346.50 8 Shoulder Backing CY 25.5 $120.00 $3,060.00 $347.00 $8,848.50 $328.00 $8,364.00 9 Concrete (4") CY 26.5 $1,500.00 $39,750.00 $2,400.00 $63,600.00 $1,552.00 $41,128.00 10 Concrete Curb (6") LF 20 $100.00 $2,000.00 $220.00 $4,400.00 $105.00 $2,100.00 11(F) Riprap (Class VI, Vegetated) CY 81 $300.00 $24,300.00 $315.00 $25,515.00 $299.00 $24,219.00 12 Remove and Reinstall Bench (Concrete) EACH 1 $500.00 $500.00 $1,200.00 $1,200.00 $4,233.00 $4,233.00 13 Remove and Replace Bench (Concrete) EACH 2 $2,000.00 $4,000.00 $3,000.00 $6,000.00 $4,947.00 $9,894.00 FEMA NO. PA-09-CA4301-PW-0990
14 Water Pollution Control LS 1 $5,000.00 $5,000.00 $750.00 $750.00 $1,632.00 $1,632.00 15 Contractor Supplied Biologists LS 1 $7,500.00 $7,500.00 $34,000.00 $34,000.00 $42,202.00 $42,202.00 16 Fence (Temporary, Type ESA) LS 1 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $9,048.00 $9,048.00 17 Traffic Control and Public Safety LS 1 $30,000.00 $30,000.00 $8,500.00 $8,500.00 $47,740.00 $47,740.00 18 Clearing and Grubbing SY 1727 $15.00 $25,905.00 $37.00 $63,899.00 $42.50 $73,397.50 19 Excavation (Unclassified) CY 337 $75.00 $25,275.00 $140.00 $47,180.00 $103.00 $34,711.00 20 Clean Existing Culvert LF 46 $10.00 $460.00 $149.00 $6,854.00 $109.00 $5,014.00 21 Shoulder Backing CY 458 $120.00 $54,960.00 $121.00 $55,418.00 $164.00 $75,112.00 22 Replace Asphalt Concrete CY 13.5 $1,650.00 $22,275.00 $945.00 $12,757.50 $847.00 $11,434.50 23(F) Riprap (1/4 Ton) CY 382 $250.00 $95,500.00 $190.00 $72,580.00 $187.00 $71,434.00 24(F) Riprap (Backing No. 2) CY 34 $250.00 $8,500.00 $200.00 $6,800.00 $290.00 $9,860.00 25 Articulated Block SF 32 $100.00 $3,200.00 $800.00 $25,600.00 $800.00 $25,600.00 FEMA NO. PA-09-CA4301-PW-0991
26 Water Pollution Control LS 1 $5,000.00 $5,000.00 $750.00 $750.00 $1,764.00 $1,764.00 27 Project Funding Sign LS 1 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $720.00 $720.00 28 Contractor Supplied Biologists LS 1 $10,000.00 $10,000.00 $2,000.00 $2,000.00 $3,600.00 $3,600.00 29 Fence (Temporary, Type ESA) LS 1 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $9,048.00 $9,048.00 30 Construction Funding Sign EA 1 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $480.00 $480.00 31 Traffic Control and Public Safety LS 1 $12,000.00 $12,000.00 $5,000.00 $5,000.00 $16,940.00 $16,940.00 Stimpel-Wiebelhaus
Associates, Inc. Axner Excavating Inc.

Shaded areas indicate corrections made in accordance with the Special Provisions.

APPROVED
Packet Pg. 435 Attachment: Previous Staff Report- 6/18/2024 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) BID TABULATION FOR:

SACRAMENTO RIVER TRAIL REPAIRS
Bid Schedule No.: 5436

ENGINEER'S EST
5/23/2024 UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL Stimpel-Wiebelhaus
Associates, Inc. Axner Excavating Inc.
32 Temporarily Remove and Reinstall
Trellises LS 1 $5,000.00 $5,000.00 $2,725.00 $2,725.00 $5,710.00 $5,710.00 33 Replace Stamped Concrete (4") CY 5 $2,000.00 $10,000.00 $5,500.00 $27,500.00 $4,452.00 $22,260.00 34 Concrete Key Curb (12") LF 45 $100.00 $4,500.00 $260.00 $11,700.00 $156.00 $7,020.00 35(F) Riprap (Class VI, Vegetated) CY 110 $300.00 $33,000.00 $255.00 $28,050.00 $211.00 $23,210.00 36 Remove and Replace Reinforced
Concrete Bench CY 10 $2,000.00 $20,000.00 $7,000.00 $70,000.00 $4,932.00 $49,320.00 37 Relocate Rock Mounted Plaque EA 1 $1,500.00 $1,500.00 $2,725.00 $2,725.00 $2,673.00 $2,673.00 FEMA NO. PA-09-CA4382-PW-00075
38 Water Pollution Control LS 1 $5,000.00 $5,000.00 $750.00 $750.00 $1,632.00 $1,632.00 39 Traffic Control and Public Safety LS 1 $30,000.00 $30,000.00 $7,000.00 $7,000.00 $20,020.00 $20,020.00 40 Crack Sealing LS 1 $20,000.00 $20,000.00 $38,000.00 $38,000.00 $19,250.00 $19,250.00 41 Pavement Fabric SY 1200 $10.00 $12,000.00 $13.00 $15,600.00 $4.80 $5,760.00 42 Shoulder Backing CY 130 $120.00 $15,600.00 $188.00 $24,440.00 $499.00 $64,870.00 43 Fence (4' Wood) LF 240 $125.00 $30,000.00 $175.00 $42,000.00 $187.00 $44,880.00 44 Replace Fence Fabric (4' Chain Link) LF 85 $60.00 $5,100.00 $50.00 $4,250.00 $58.00 $4,930.00 45 Cold Mill Asphalt Concrete SF 1070 $10.00 $10,700.00 $16.00 $17,120.00 $12.00 $12,840.00 46 Asphalt Concrete Overlay Ton 800 $225.00 $180,000.00 $230.00 $184,000.00 $235.00 $188,000.00 47 Traffic Stripe (4" Paint) LF 9983 $2.50 $24,957.50 $1.25 $12,478.75 $1.50 $14,974.50 TOTAL - CONTRACT ITEMS $867,692.50 $1,082,516.75 $1,187,165.00 Shaded areas indicate corrections made in accordance with the Special Provisions.

APPROVED
Packet Pg. 436 Attachment: Previous Staff Report- 6/18/2024 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) BID TABULATION FOR:

SACRAMENTO RIVER TRAIL REPAIRS
Bid Schedule No.: 5436
5/23/2024

ITEM DESCRIPTION UNIT QTY
FEMA NO. PA-09-CA4301-PW-0935
1 Water Pollution Control LS1
2 Contractor Supplied Biologists LS1
3 Fence (Temporary, Type ESA) LS1
4 Traffic Control and Public Safety LS
1 5 Clearing and Grubbing SY 824 6 Excavation (Unclassified) CY 131 7 Aggregate Base CY 81.5 8 Shoulder Backing CY 25.5 9 Concrete (4") CY 26.5 10 Concrete Curb (6") LF 20
11(F) Riprap (Class VI, Vegetated) CY 81
12 Remove and Reinstall Bench (Concrete) EACH1
13 Remove and Replace Bench (Concrete) EACH2
FEMA NO. PA-09-CA4301-PW-0990
14 Water Pollution Control LS1
15 Contractor Supplied Biologists LS1
16 Fence (Temporary, Type ESA) LS1
17 Traffic Control and Public Safety LS1
18 Clearing and Grubbing SY 1727
19 Excavation (Unclassified) CY 337
20 Clean Existing Culvert LF 46
21 Shoulder Backing CY 458
22 Replace Asphalt Concrete CY 13.5
23(F) Riprap (1/4 Ton) CY 382
24(F) Riprap (Backing No. 2) CY 34
25 Articulated Block SF 32
FEMA NO. PA-09-CA4301-PW-0991
26 Water Pollution Control LS1
27 Project Funding Sign LS1
28 Contractor Supplied Biologists LS1
29 Fence (Temporary, Type ESA) LS1
30 Construction Funding Sign EA1
31 Traffic Control and Public Safety LS1

AVERAGES

UNIT UNIT

PRICE TOTAL PRICE
$6,000.00 $6,000.00 $8,044.00
$17,000.00 $17,000.00 $22,536.67
$3,500.00 $3,500.00 $4,849.33
$9,000.00 $9,000.00 $15,780.00
$20.00 $16,480.00 $40.17
$200.00 $26,200.00 $215.33
$500.00 $40,750.00 $339.67
$800.00 $20,400.00 $491.67
$1,200.00 $31,800.00 $1,717.33
$325.00 $6,500.00 $216.67
$350.00 $28,350.00 $321.33
$1,500.00 $1,500.00 $2,311.00
$5,500.00 $11,000.00 $4,482.33
$6,000.00 $6,000.00 $2,794.00
$34,000.00 $34,000.00 $36,734.00
$3,500.00 $3,500.00 $5,849.33
$3,500.00 $3,500.00 $19,913.33
$20.00 $34,540.00 $33.17
$190.00 $64,030.00 $144.33
$180.00 $8,280.00 $146.00
$250.00 $114,500.00 $178.33
$1,200.00 $16,200.00 $997.33
$250.00 $95,500.00 $209.00
$560.00 $19,040.00 $350.00
$250.00 $8,000.00 $616.67
$3,500.00 $3,500.00 $2,004.67
$4,000.00 $4,000.00 $2,406.67
$20,000.00 $20,000.00 $8,533.33
$2,500.00 $2,500.00 $4,182.67
$5,000.00 $5,000.00 $2,660.00
$3,500.00 $3,500.00 $8,480.00
RTA Construction, Inc
Shaded areas indicate corrections made in accordance with the Special Provisions.

APPROVED
Packet Pg. 437 Attachment: Previous Staff Report- 6/18/2024 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) BID TABULATION FOR:

SACRAMENTO RIVER TRAIL REPAIRS
Bid Schedule No.: 5436
5/23/2024

ITEM DESCRIPTION UNIT QTY
32 Temporarily Remove and Reinstall
Trellises LS
1 33 Replace Stamped Concrete (4") CY
5 34 Concrete Key Curb (12") LF 45
35(F) Riprap (Class VI, Vegetated) CY 110
36 Remove and Replace Reinforced
Concrete Bench CY 10
37 Relocate Rock Mounted Plaque EA
1 FEMA NO. PA-09-CA4382-PW-00075
38 Water Pollution Control LS1
39 Traffic Control and Public Safety LS1
40 Crack Sealing LS1
41 Pavement Fabric SY 1200
42 Shoulder Backing CY 130
43 Fence (4' Wood) LF 240
44 Replace Fence Fabric (4' Chain Link) LF 85
45 Cold Mill Asphalt Concrete SF 1070
46 Asphalt Concrete Overlay Ton 800
47 Traffic Stripe (4" Paint) LF 9983

TOTAL - CONTRACT ITEMS

AVERAGES

UNIT UNIT

PRICE TOTAL PRICE
RTA Construction, Inc
$6,000.00 $6,000.00 $4,811.67
$7,000.00 $35,000.00 $5,650.67
$550.00 $24,750.00 $322.00
$300.00 $33,000.00 $255.33
$6,000.00 $60,000.00 $5,977.33
$4,000.00 $4,000.00 $3,132.67
$2,000.00 $2,000.00 $1,460.67
$5,000.00 $5,000.00 $10,673.33
$25,000.00 $25,000.00 $27,416.67
$6.00 $7,200.00 $7.93
$175.00 $22,750.00 $287.33
$235.00 $56,400.00 $199.00
$65.00 $5,525.00 $57.67
$13.00 $13,910.00 $13.67
$300.00 $240,000.00 $255.00
$5.00 $49,915.00 $2.58
$1,254,520.00 $1,174,733.92
Shaded areas indicate corrections made in accordance with the Special Provisions.

APPROVED
Packet Pg. 438 Attachment: Previous Staff Report- 6/18/2024 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt the Mitigated Negative Declaration and the Mitigation Monitoring and Environmental Commitment Program; and approve the Sacramento River Trail Repairs Project as described, thereby satisfying the requirements of the California Environmental Quality Act Guidelines §15074.

Fiscal Impact
Approval of the Sacramento River Trail Repairs Project (Project), along with adoption of the Mitigated Negative Declaration (MND) and the Mitigation Monitoring and Environmental Commitment Program (MMP) allows the project to move toward the final design and construction phases. There is no fiscal impact as a direct result of adopting the MND, MMP, and approving the project.

The City of Redding (City) has received funding assistance from the Federal Emergency Management Agency (FEMA) for public assistance projects PA-09-CA-4301-PW-00935; PA09-CA-4301-PW-00990; and PA-09-CA-4301-PW-00991 to complete the collective Project.

FEMA has obligated approximately $731,000 for delivery of this project. Actual project costs are shared by FEMA (75 percent), State (18.75 percent) and City (6.25 percent).

Alternative Action
The City Council (Council) may choose to not adopt the MND and the MMP, and not approve the project as described. This project could not proceed without the approval of these documents, as it would be out of compliance with the California Environmental Quality Act (CEQA).

APPROVED
Packet Pg. 439 Attachment: Previous Staff Report- 6/18/2024 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) Report to Redding City Council August 5, 2022
Re: 4.11(a)--Sacramento River Trail Repairs Project Page 2 the Sacramento River which damaged various parks and trails. The City sought funding assistance from FEMA and developed multiple projects to repair the storm damage.

The proposed project features a total of 26 work sites, located along the Sacramento River Trail.

The scope of the project includes the repair of seating and viewing areas, as well as, trail surfaces, trail embankments, and trail shoulders. Work will include vegetation removal, demolition, excavation, grading, sediment removal, culvert cleaning, paving, concrete repair, bench replacement, placement of rock slope protection, vegetation planting, and hydro-seed application. Work will occur on City property or within easements. Construction is anticipated to take one season and will be completed in the fall of 2023. The project sites are located on the north and south side of the River Trail between the Stress Ribbon Bridge and the Market Street Bridge. Additional project sites are located along the trail east of Turtle Bay Exploration Park.

The project is needed so pedestrians and bicyclists can continue to use the park and trail areas for recreation purposes.

An Initial Study (IS) was prepared to satisfy the CEQA requirements. It describes why the project is being proposed and the potential impacts to the existing environment. The IS shows that the proposed project could have a significant effect on biological resources, but with implementation of mitigation measures, those impacts will be reduced to a level considered less than significant. The mitigation measures and conservation measures to be implemented are common practices and include, but are not limited to, biological pre-construction surveys, inwater work windows, water quality monitoring, impact minimization, exclusionary fencing, and erosion control.

Based on the conclusions made in the IS, an MND was prepared. The MND describes the project, including mitigation measures, and makes the determination that there will be no significant effect on the environment provided that the defined mitigation measures are implemented as part of the project. In addition, an MMP has been written and incorporated into the MND (CEQA Section 21081.6). The MMP will be used by City staff, contractors, agencies, and monitoring personnel during and after the project to ensure effective implementation of the adopted mitigation measures outlined in the MND.

The IS/MND/MMP documents were sent to the State Clearinghouse for a 30-day public review period and distribution to pertinent state agencies. They were sent to local resource agencies, the Shasta County Clerk, and posted on the Public Works Department website. A public notice was also sent to landowners in the vicinity of the project and posted in the local newspaper. No comment letters were received during the public review period.

Pursuant to CEQA, the City of Redding is the lead agency for the project. As the lead CEQA agency, the Council is authorized to adopt the MND per Redding Municipal Code Section §18.24.070.E and state law. Upon adoption of the MND and approval of the project by the Council, a Notice of Determination will be filed with the Shasta County Clerk’s Office and the State Clearinghouse, thereby completing the environmental review process. The IS/MND is available in the Public Works Department and is currently available online at https://www.cityofredding.org/departments/public-works/environmental-management.

APPROVED
Packet Pg. 440 Attachment: Previous Staff Report- 6/18/2024 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) Report to Redding City Council August 5, 2022 Re: 4.11(a)--Sacramento River Trail Repairs Project Page 3 Council Priority/City Manager Goals • This agenda item is a routine operational item.

Attachments
^Location Map
Mitigated Negative Declaration
Mitigation Monitoring Program
Obligation Notification_NEPA_ PW935
Obligation Notification_NEPA_ PW990
Obligation Notification_NEPA_PW991

APPROVED
Packet Pg. 441 Attachment: Previous Staff Report- 6/18/2024 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding)

CITY OF REDDING

FEMA has obligated approximately $731,000 for delivery of this project. Actual project costs are shared by FEMA (75 percent), State (18.75 percent) and City (6.25 percent).

Background/Analysis
In January 2017, heavy rains and severe flooding caused water to overtop embankments along MEETING DATE: August 16, 2022
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Adoption of Sacramento River Trail Repairs Project, Mitigated Negative Declaration and the Mitigation Monitoring Program
Chuck Aukland, Public
Works Director
Packet Pg. 442 Attachment: Previous Staff Report 8-16-22 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) Report to Redding City Council August 5, 2022
Re: 4.11(a)--Sacramento River Trail Repairs Project Page 2 the Sacramento River which damaged various parks and trails. The City sought funding assistance from FEMA and developed multiple projects to repair the storm damage.

The proposed project features a total of 26 work sites, located along the Sacramento River Trail.

The project is needed so pedestrians and bicyclists can continue to use the park and trail areas for recreation purposes.

Packet Pg. 443 Attachment: Previous Staff Report 8-16-22 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding) Report to Redding City Council August 5, 2022
Re: 4.11(a)--Sacramento River Trail Repairs Project Page 3 Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Location Map
Mitigated Negative Declaration
Mitigation Monitoring Program
Obligation Notification_NEPA_ PW935
Obligation Notification_NEPA_ PW990
Obligation Notification_NEPA_PW991
Packet Pg. 444 Attachment: Previous Staff Report 8-16-22 (4.11(e)--Adopt Resolution for FEMA Flood Claim Funding)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Partially accept the improvements in Shastina Ranch Subdivision–Unit 6 (S-7-03/PD-5- 04) as satisfactorily complete, with the exception of the streetlights; and (2) Adopt Resolution accepting the Shastina Ranch Subdivision–Unit 6 (S-7-03/PD-5-04) streets for maintenance and operation.

Fiscal Impact
There will be cumulative impacts to the Public Works Department due to the increase in public street infrastructure requiring annual maintenance, especially the asphalt pavement. The project will generate an incremental increase in State of California gas-tax funds based on population and point-of-origin sales; however, the increase in these revenues falls short of the anticipated annualized maintenance cost.

In addition, there will be an incremental increase in the City of Redding (City) utility costs due to the additional infrastructure. Generally, except for the Storm Drain Utility, sufficient revenue is generated by monthly use charges to offset any increase in annual maintenance costs. The StormDrain Utility is pressed with increasing requirements that current rates do not cover.

Alternative Action
The City Council (Council) may choose not to accept the improvements. Under this alternative, the City would be inconsistent with a long-standing policy of maintaining streets and infrastructure following the completion of the improvements in accordance with City standards.

MEETING DATE: November 19, 2024
ITEM NO. 4.11(f)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(f)--Accept Improvements and Adopt Resolution Accepting the Streets in the Shastina Ranch Subdivision - Unit 6 (S--03/PD-5-04)
Michael Webb, Public Works
Director
Packet Pg. 445
Report to Redding City Council November 13, 2024
Re: 4.11(f)--Project Acceptance, Shastina Ranch, Unit 6 Page 2 Background/Analysis
The developer, Sierra Pacific Land and Timber Company, has satisfactorily completed the installation of all improvements, with the exception of the streetlights, in Unit 6 of the Shastina Ranch Subdivision, (S-7-03/PD-5-04). The subdivision is located south of Rancho Road and Shasta View Drive. A map showing the location of the subdivision is attached.

The Shastina Ranch Subdivision – Unit 6, (S-7-03/PD-5-04) was approved by the Planning Commission on July 16, 2005, and all conditions of the map have been fulfilled. The final map for the subdivision was approved by the Council on July 16, 2024. All improvements have been satisfactorily completed, with the exception of the streetlights, and all required fees have been paid. The decorative streetlights were delivered to the developer in the wrong color; the developer has already sent the streetlights to a powder-coating facility to have the color corrected. The powder-coating process is lengthy and has been initiated and the streetlights are expected to be delivered and installed within weeks. This subdivision was also required to form a landscape maintenance district, which has been formed.

The developer has completed all the conditioned improvements, with the exception of those listed herein, for the Shastina Ranch Subdivision – Unit 6, (S-7-03/PD-5-04). It is prudent to accept the improvements completed to date and adoption of a resolution accepting streets for maintenance and operation. Partial acceptance is recommended at this time in order to support and facilitate future stages of subdivision development activities such as the commencement of home construction, as installation of the streetlights is anticipated to be completed shortly and is not required until time of occupancy. A separate acceptance and resolution will be prepared once the streetlights are properly installed.

The resolution has been approved to form by the City Attorney.

Environmental Review
On June 15, 2005, the Council held a public hearing and adopted a resolution approve the Tentative Subdivision Map Application (S-7-03) and Planned Development Application (PD-5- 04) for the Shastina Ranch Subdivision Project after adopting a resolution certifying the completeness and adequacy of the Environmental Impact Report, EIR-1-03, on April 15, 2005.

On March 11, 2008, after a public hearing was held, the Planning Commission adopted a Mitigated Negative Declaration and approved the Tentative Subdivision Map Application (S-9- 05).

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Resolution - Streets and Maintenance
^Site Location Map
Staff Report 071624
Packet Pg. 446
RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

ACCEPTING FOR MAINTENANCE AND OPERATION THE STREETS
IN SHASTINA RANCH SUBDIVISION, UNIT 6, S-7-03/PD-5-04
WHEREAS, improvements have been satisfactorily completed in Shastina Ranch Subdivision, Unit 6, S-7-03/PD-5-04; and
WHEREAS, the City Council has considered the recommendation of the Public Works Department that the streets in Shastina Ranch Subdivision, Unit 6, S-7-03/PD-5-04, be accepted into the City street system for maintenance and operation by the City; NOW, THEREFORE, IT IS RESOLVED by the City Council that, pursuant to the authority provided in Section 1806 of the California Streets and Highways Code, the streets in Shastina Ranch Subdivision, Unit 3, S-7-03/PD-5-04 as shown on the map attached and incorporated herein – are accepted into the City street system for maintenance and operation by the City.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 19th day of November, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: APPROVED AS TO FORM:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 447 Attachment: ^Resolution - Streets and Maintenance (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) Packet Pg. 448
Attachment: ^Site Location Map (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the Mayor to execute a Subdivision Agreement with Sierra Pacific Land and Timber Company, and approve the final map for Shastina Ranch Subdivision, Unit 6 (S-7-03/PD-5-04), thereby, instructing the City Clerk to file the map with the Shasta County Recorder.

In addition, there will be an incremental increase in the City of Redding (City) utility costs due to the additional infrastructure. Generally, except for the Storm-Drain Utility, sufficient revenue is generated by monthly use charges to offset any increase in annual maintenance costs. The StormDrain Utility is pressed with increasing requirements that current rates do not cover.

MEETING DATE: July 16, 2024
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(e)--Approve Final Map and Execute Subdivision Agreement for Shastina Ranch Subdivision, Unit 6 (S-7-03)/Planned Development PD-5-04 Michael Webb, Public Works
Director

APPROVED
Packet Pg. 449 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) Report to Redding City Council July 9, 2024
Re: 4.11(e)--Final Map-Shastina Ranch Subdivision, Unit 6 Page 2 Background/Analysis
The Shastina Ranch Subdivision, Unit 6 (S-7-03/PD-5-04) was approved by the Planning Commission on July 16, 2005. Attached is a map showing the subdivision, which is located south of Rancho Road and Shasta View Drive.

The developer, Sierra Pacific Land and Timber Company, has submitted the final map and all other required data which has been checked and approved by various City Departments. Relevant subdivision map conditions of approval have been met with the exception of some portions of roadway conditions (placing asphalt concrete, striping, pouring curb/gutter/sidewalk, centerline monument survey, street name signs, utility manholes, street lights and valve grade adjustments).

The developer has agreed to the execution of a subdivision agreement, has committed to completing these conditions, and has submitted a related security in the amount of $1,853,864 for the remaining work. The developer has been informed that no occupancy permits will be granted for residences constructed on lots until all related subdivision agreement conditions have been met.

Environmental Review
On June 15, 2005, the Council held a public hearing and adopted a resolution approving the Tentative Subdivision Map Application (S-7-03) and Planned Development Application (PD-5- 04) for the Shastina Ranch Subdivision Project after adopting a resolution certifying the completeness and adequacy of the Environmental Impact Report, EIR-1-03, on April 15, 2005.

On March 11, 2008, after a public hearing was held, the Planning Commission adopted a Mitigated Negative Declaration and approved the Tentative Subdivision Map Application (S-9- 05).

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Location Map
Subdivision Agreement
Final Map
Performancee Bond

APPROVED
Packet Pg. 450 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6)

APPROVED
Packet Pg. 451
Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6)

SUBDIVISION AGREEMENT
THIS AGREEMENT is made and entered into by and between the CITY OF REDDING, a Municipal Corporation, hereinafter called City, and Sierra Pacific Land and Timber Company, hereinafter called Subdivider, both of whom understand and agree as follows:

RECITALS:

A. Subdivider has presented to City for approval a final subdivision map, hereinafter called Map, entitled:

Shastina Ranch Subdivision, Unit 6
B. The Map has been filed with the City Clerk of City for presentation to the City Council of the City for its approval, which Map is hereby referred to and incorporated herein; C. Subdivider has requested approval of the Map prior to the construction and/or completion of improvements , including all streets, highways, or public ways and public utility facilities which are a part of, or appurtenant to, the subdivision, hereinafter called Subdivision, designated on the Map, all in accordance with, and as required by, the plans and specifications for all or any of said improvements in, appurtenant to, or outside the limits of Subdivision, which plans and specifications are now on file in the office of the City Engineer:

D. This agreement is executed pursuant to the provisions of the Subdivision Map Act of the State of California.

NOW THEREFORE, for and in consideration of the approval of the Map and of the acceptance of the dedications or same thereof, therein offered, and in order to insure satisfactory performance by Subdivider of Subdivider's obligations under said Subdivision Map Act, the parties agree as follows:

1. Performance of Work
Subdivider will do and perform, or cause to be done and performed, at Subdivider's own expense, in a good and workmanlike manner and furnish all required materials, all under the direction and to the satisfaction of City Engineer all of the following work and improvements within, and/or without, the Subdivision, to wit:

Tentative Subdivision Map S-7-03/Planned Development PD-5-04 Shastina Ranch Subdivision, Unit 6
See Conditions of Approval
Streets and Circulation
17 thru 38
Sewer, water, and Electric Utilities
39 thru 52
Fire Protection
70 thru 74

APPROVED
Packet Pg. 452 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) Subdivision Agreement: Shastina Ranch, Unit 6 2
SEE EXHIBIT "A" ATTACHED HERETO AND INCORPORATED HEREIN BY

THIS REFERENCE
Subdivider shall also do all work and furnish all materials necessary in the opinion of the City Engineer and on his order to complete the improvements in accordance with the plans and specifications on file as hereinbefore specified, or with any changes required or ordered by City Engineer which in his opinion are necessary or required to complete the work. The funding amount set forth in Exhibit “A” shall not be construed as a limitation on the subdivider’s obligation to fully construct the improvements.

2. Places and Grades to be Fixed by City Engineer
All of said work is to be done at the places, of the materials, in the manner and at the grades, all as shown upon the plans and specifications therefor heretofore approved by City Engineer and which are now on file in his office, and to the satisfaction of said City Engineer.

3. Time and Commencement and Performance
City hereby fixes the time for the commencement of said work on the 16th day of July, 2024, and for its completion to be within 360 calendar days of the date of commencement. Prior to the commencement of work hereunder Subdivider shall notify City Engineer in writing of the date fixed by Subdivider for commencement thereof, so that City Engineer shall be able to provide services of inspection.

4. Occupancy
Pursuant to Section 17.26.010 of the Redding Municipal Code, occupancy of structures shall not be permitted until all public improvements associated with the subdivision have been duly accepted by City Council.

5. Time of Essence - Extension
Time is of the essence of this agreement; provided, that in the event good cause is shown therefor, the City Council may extend the time for completion of the improvements hereunder. Any such extension may be granted without notice to the Subdivider's surety, and extensions so granted shall not relieve the surety's liability on the bond to secure the faithful performance of this agreement. The City Council shall be the sole and final judge as to whether or not good cause has been shown to entitle Subdivider to an extension.

6. Repairs and Replacements
Subdivider shall replace, or have replaced, or repair or have repaired, as the case may be, all pipes and monuments shown on the Map which have been destroyed or damaged, and Subdivider shall replace or have replaced, repair or have repaired, as the case may be, or pay to the owner the entire cost of replacement or repairs, of any and all property damaged or destroyed by reason of any work done hereunder whether such property be owned by the United States or any agency thereof, or the State of California, or any agency or political subdivision thereof, or by the City or by any public or private corporation, or by any person whomsoever or by any combination of such owners. Any such repair or replacement shall be to the satisfaction, and subject to the approval, of City Engineer.

APPROVED
Packet Pg. 453 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) Subdivision Agreement: Shastina Ranch, Unit 6 3

7. Utility Deposits - Statement
Subdivider shall file with the City Clerk, prior to the commencement of any work to be performed within the area delineated on the Map, a written statement signed by each public utility corporation involved, to the effect that Subdivider has made all deposits legally required by such public utility corporation for the connection of any and all public utilities to be supplied by such public utility corporation within the Subdivision.

8. Permits; Compliance with Law
Subdivider shall obtain all necessary permits and licenses for the construction of such improvements, give all necessary notices, and pay all fees and taxes required by law.

9. Superintendence by Subdivider
Subdivider shall give personal superintendence to the work of said improvement, or have a competent foreman or superintendent, satisfactory to City Engineer on the work at all times during progress, with authority to act for Subdivider.

10. Inspection by City
Subdivider shall at all times maintain proper facilities, and provide safe access for inspection by City Engineer to all parts of the work, and to the shops wherein the work is in preparation.

Subdivider shall be liable for the payment of all inspection fees and other fees required by the City of Redding within thirty (30) days of invoice.

11. Contract Security
Concurrently with the execution hereof, Subdivider shall furnish one of the following: (1) A bond or bonds in the sum of at least 100 percent of the estimated cost of the improvements remaining to be constructed, plus a contingency cost not to exceed 10 percent of the improvement costs, plus an estimated inflation factor based on the change in the Construction Cost Index over the averaged previous three years’ changes as published in the Engineering News Record, plus an additional amount of 50 percent of the estimated cost of improvements securing payment to the contractor, or (2) and instrument of credit from an approved financial institution in the same amount, or (3) cash deposit in the same amount.

As to (1) or (2), both the issuer and the form shall be satisfactory to City Attorney.

12. Hold Harmless Agreement
Subdivider hereby agrees to, volunteers and shall, hold City, its elective and appointive boards, commissions, officers, agents, and employees, harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for property damage which may arise from Subdivider's or Subdivider's contractors; subcontractors; agents; or employees' operations under this agreement, whether such operations be by Subdivider or by any of Subdivider's contractors, subcontractors, or by any one or more persons directly or indirectly employed by, or acting as agent for Subdivider or any of Subdivider's contractors or subcontractors. Subdivider agrees to, and shall, defend City and its elective and appointive boards, commissions, officers, agents, and employees from any suits or actions at law or in equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid operations; provided as follows:

APPROVED
Packet Pg. 454 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) Subdivision Agreement: Shastina Ranch, Unit 6 4
a. That City does not, and shall not, waive any rights against Subdivider which it may have by reason of the aforesaid hold harmless agreement, because of the acceptance by City, or the deposit with City by Subdivider of any of the insurance policies described in paragraph 12 hereof.
b. That the aforesaid hold harmless agreement by Subdivider shall apply to all damages, fines, penalties, and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations referred to in this paragraph, regardless of whether or not City has prepared, supplied, or approved of, plans and/or specifications for the subdivision, or regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

13. Subdivider's Insurance
Subdivider shall not commence work under this agreement until Subdivider shall have obtained all insurance required under this paragraph and such insurance shall have been approved by Risk Manager as to form, amount, and carrier nor shall Subdivider allow any contractor or subcontractor to commence work on his contract or subcontract until all similar insurance required of the contractor or subcontractor shall have been so obtained and approved. All requirements herein provided shall appear either in the body of the insurance policies or as endorsements and shall specifically bind the insurance carrier. Subdivider shall procure and maintain for the duration of the agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this agreement by the subdivider, its agents, representatives, employees or subcontractors.

Minimum Scope and Limits of Insurance
Coverage shall be at least as broad as:
a. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), with limits no less than $1,000,000 per occurrence/$2,000,000 general aggregate for bodily injury, personal injury and property damage. b. Insurance Services Offices form number CA 0001 (Ed. 1/87) covering Automobile Liability, owned, non-owned, and hired, with limits no less than $1,000,000 per accident for bodily injury and property damage.
c. Workers’ Compensation insurance as required by the State of California, with statutory limits, and Employers’ Liability insurance, with limits no less than $1,000,000 per bodily injury or disease.

Deductibles and Self-Insurance Retentions
Any deductibles or self-insured retentions shall be declared to and approved by the City.

APPROVED
Packet Pg. 455 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) Subdivision Agreement: Shastina Ranch, Unit 6 5
Other Insurance Provisions
The general liability and automobile policies are to contain or be endorsed to contain the following provisions:
a. The City, its officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of or in connection with the performance of this agreement by or on behalf of the subdivider; premises owned, occupied or used by the subdivider; and automobiles owned, leased, hired or borrowed by the subdivider. The coverage shall contain no special limitations of the scope of protection afforded to the City, its officers, officials, employees, and volunteers.
b. The Subdivider’s insurance shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees and volunteers shall be excess of the insurance of the subdivider and shall not contribute with it. c. The subdivider’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
d. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except after thirty (30) days’ prior written notice has been given to the City.

The Workers’ Compensation and Employers’ Liability insurance shall contain the Insurer’s waiver of subrogation in favor of the City, its officers, officials, employees, and volunteers.

Approval of the subdivider’s insurance by the City shall not decrease the extent to which the subdivider may be held responsible for payment of any and all damages resulting from subdivider’s performance under this agreement.

Acceptability of Insurers
Insurance is to be placed with insurers licensed to do business in the State of California and with a current A.M. Best’s rating of no less than A-:VII.

Verification of Coverage
The Consultant shall furnish the City with certificates of insurance and original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by the City before approval of the agreement and work commences. The City reserves the right to request a certified copy of any or all policies at any time. The subdivider shall provide such

APPROVED
Packet Pg. 456 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) Subdivision Agreement: Shastina Ranch, Unit 6 6
policies within thirty (30) days of such a request.

14. Title to Improvements
Title to, and ownership of, all improvements constructed hereunder by Subdivider shall vest absolutely in City, upon completion and acceptance of such improvements by City.

15. Repair or Reconstruction of Defective Work
If, within a period of one year after final acceptance of the work performed under this agreement, any structure or part of any structure furnished and/or installed or constructed, or caused to be installed or constructed by Subdivider or any of the work done under this agreement, fails to fulfill any of the requirements of this agreement or the specifications referred to herein, Subdivider shall without delay and without any cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should Subdivider fail to act promptly or in accordance with this requirement, or should the exigencies of the case require repairs or replacements to be made before Subdivider can be notified, City may, at its option, make the necessary repairs or replacements or perform the necessary work and Subdivider shall pay to City the actual cost of such repairs plus fifteen (15) percent.

16. Subdivider Not Agent of City
Neither Subdivider nor any of Subdivider's agents or contractors are, or shall be considered to be, agents of City in connection with the performance of Subdivider's obligations under this agreement.

17. Cost of Engineering and Inspection
Subdivider shall pay to City the actual cost for all engineering, inspection, and other services furnished by City in connection with the Subdivision, plus the applicable overhead charge in effect at the time. City will furnish a statement of all charges for services performed by City upon request, and Subdivider shall complete payment of such charges within ten (10) days after receipt thereof. Said costs shall be paid in full by the Subdivider prior to acceptance by the City of the Map or improvements.

18. Notice of Breach and Default
If Subdivider refuses or fails to obtain prosecution of the work, or any severable part thereof, with such diligence as will insure its completion within the time specified, or any extensions thereof, or fails to obtain completion of said work within such time, or if the Subdivider should be adjudged a bankrupt, or Subdivider should make a general assignment for the benefit of Subdivider's creditors, or if a receiver should be appointed in the event of Subdivider's insolvency, or if Subdivider or any of Subdivider's contractors, subcontractors, agents, or employees should violate any of the provisions of this agreement, City Engineer or City Council may serve written notice upon Subdivider and Subdivider's surety of breach of this agreement, or of any portion thereof, and default of Subdivider.

19. Breach of Agreement; Performance by Surety or City
In the event of any such notice, Subdivider's surety shall have the duty to take over and complete the work and the improvement herein specified; provided, however that if the

APPROVED
Packet Pg. 457 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) Subdivision Agreement: Shastina Ranch, Unit 6 7
surety, within five (5) days after the serving upon it of such notice of breach, does not give City written notice of its intention to take over the performance of the contract, and does not commence performance thereof within five (5) days after notice to City of such election, City may take over the work and prosecute the same to completion, by contract or by any other method City may deem advisable, for the account and at the expense of Subdivider and Subdivider's surety shall be liable to City for any excess cost or damages occasioned City thereby; and, in such event, City, without liability for so doing, may take possession of and utilize in completing the work, such materials, appliances, plant, and other property belonging to Subdivider as may be on the site of the work and necessary thereof.

20. Notices
All notices herein required shall be in writing, and delivered in person or sent by registered mail, postage prepaid.

Notices required to be given to: City of Redding
shall be addressed as follows: 777 Cypress Avenue
Redding, California 96001
Notices required to be given to: M D Emmerson
shall be addressed as follows: 19794 Riverside Drive
Redding, CA 96007
Notices of breach or default required to be given to: Marsh USA, Inc. shall be addressed as follows: 1301 Fifth Ave., Ste 1900 Seattle, WA 98101
Provided that any party or the surety may change such address by notice in writing to the other party and thereafter notices shall be addressed and transmitted to the new address.

21. Interpretation
The laws of the State of California shall govern the interpretation of and the resolution of disputes under this Agreement. If any claim, at law or otherwise, is made by either party to this Agreement, the prevailing party shall be entitled to recover from the other party all reasonable costs, including, without limitation, reasonable attorney(s) fees. “Prevailing party” shall include, without limitation, a party who dismisses an action for specific performance or for damages in exchange for sums allegedly due, performance for covenants allegedly breached for consideration substantially equal to the relief sought in the action, or which receives from the other party, in connection with any dispute, performance substantially equivalent to any of these.

22. Amendment of Agreement
This document, including any exhibits, contains the entire Agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be altered, amended, or modified except by a writing signed by City and Subdivider.

APPROVED
Packet Pg. 458 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) Subdivision Agreement: Shastina Ranch, Unit 6 8

23. Enforcement of Agreement
If any portion of this Agreement or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Agreement shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

24. Disputes
In the event of a dispute between the parties hereto over the meaning of this Agreement, no party shall be deemed to have been the drafter hereof, and the principle of law that contracts are construed against the drafter shall not apply.

25. Effective Date
The effective date of this agreement shall be the date it is signed by the City.

APPROVED
Packet Pg. 459 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) Subdivision Agreement: Shastina Ranch, Unit 6 9
IN WITNESS WHEREOF, City and Developer have executed this Agreement on the days and year set forth below:

CITY OF REDDING,
A Municipal Corporation
Dated: , 2024
By
:

TENESSA AUDETTE, Mayor
Attest: Form Approved:

CHRISTIAN CURTIS
City Attorney
SHARLENE TIPTON, City Clerk By: CHRISTIAN CURTIS, City Attorney M D Emmerson, Sierra Pacific Land and Timber
Company
Dated: , 2024
By
:

M D Emmerson,
Sierra Pacific Land and Timber Company
(Subdivider)

APPROVED
Packet Pg. 460 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) Estimated Amount of Final Map Security
FOR
Shastina Ranch Subdivision, Unit 6

ENGINEERING DIVISION
P.O. Box 496071
REDDING, CA 96049-6071
(530) 225-4170
Date: 6/3/2024
Original Construction Estimate: 7-14-22 $6,099,750
Performance Security: Remaining work (provided by engineer) $ 1,093,725 (work remaining to be completed) 10% CONTINGENCY $ 109,373

3.0% INFLATION $ 32,812
Performance Security $ 1,235,909
Payment Security: Payment Security $ 617,955
(50% of Perf. Security)
TOTAL SECURITY $ 1,853,864
Calc'd By: Kyle A. Jones
Construction Manager
(530) 225-4181
[email protected]
Calculated using Prelim. Engineer's
Estimate from SDS, dated 6-3-24
Shastina U6 Security Calcs Page 1
EXHIBIT "A" APPROVED
Packet Pg. 461 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) EXHIBIT "A" APPROVED
Packet Pg. 462 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) EXHIBIT "A" APPROVED
Packet Pg. 463 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6)

APPROVED
Packet Pg. 464 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6)

APPROVED
Packet Pg. 465 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6)

APPROVED
Packet Pg. 466 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6)

APPROVED
Packet Pg. 467 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6)

APPROVED
Packet Pg. 468 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6)

APPROVED
Packet Pg. 469 Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) APPROVED Packet Pg. 470
Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) APPROVED Packet Pg. 471
Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6) APPROVED Packet Pg. 472
Attachment: Staff Report 071624 (4.11(f)--Project Acceptance, Shastina Ranch, Unit 6)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept the improvements in Silverstone Subdivision Unit 3 (AMND-2020-01135/S-2019-00280) as satisfactorily complete; and adopt Resolution accepting the Silverstone Subdivision Unit 3 (AMND-2020-01135/S-2019-00280) streets for maintenance and operation.

MEETING DATE: November 19, 2024
ITEM NO. 4.11(g)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(g)--Accept Improvements and Adopt Resolution Accepting the Streets in the Silverstone Subdivision Unit 3 (AMND-2020-01135/S-2019-00280) Michael Webb, Public Works
Director
Packet Pg. 473
Report to Redding City Council November 11, 2024
Re: 4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3 Page 2 Background/Analysis
The developer, Sierra Pacific Land and Timber Company, has satisfactorily completed the installation of all improvements in Unit 3 of the Silverstone Subdivision, (AMND-2020- 01135/S-2019-00280). The subdivision is located south of Rancho Road and Shasta View Drive.

A map showing the location of the subdivision is attached.

The Silverstone Subdivision Unit 3 was approved by the Planning Commission on September 22, 2020, and all conditions of the map have been fulfilled. The final map for the subdivision was approved by the Council on August 20, 2024. All improvements have been satisfactorily completed, and all required fees have been paid. This subdivision was also required to form a landscape maintenance district, which has been formed.

The developer has completed all the conditioned improvements for the Silverstone Subdivision Unit 3. It is prudent to accept the improvements and adopt a resolution accepting streets for maintenance and operation.

The resolution has been approved to form by the City Attorney.

Environmental Review
On April 5, 2005, Council held a public hearing and adopted Resolution 2005-048 certifying the completeness and adequacy of EIR-01-03, thereby satisfying the requirements of the California Environmental Quality Act. No further action is required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Resolution - Streets and Maintenance
^Location Map
Previous Staff Report 082024
Packet Pg. 474
RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

ACCEPTING FOR MAINTENANCE AND OPERATION THE STREETS
IN SILVERSTONE SUBDIVISION, UNIT 3, AMND-2020-00135/S-2019- 00280
WHEREAS, improvements have been satisfactorily completed in Silverstone Subdivision, Unit 3, AMND-2020-00135/S-2019-00280; and
WHEREAS, the City Council has considered the recommendation of the Public Works Department that the streets in Silverstone Subdivision, Unit 3, AMND-2020-00135/S-2019-00280, be accepted into the City street system for maintenance and operation by the City; NOW, THEREFORE, IT IS RESOLVED by the City Council, pursuant to the authority provided in Section 1806 of the California Streets and Highways Code, that the streets in Silverstone Subdivision, Unit 3, AMND-2020-00135/S-2019-00280 as shown on the map attached and incorporated herein – are accepted into the City street system for maintenance and operation by the City.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 19th day of November, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: APPROVED AS TO FORM:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 475 Attachment: ^Resolution - Streets and Maintenance (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) Packet Pg. 476
Attachment: ^Location Map (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the Mayor to execute a Subdivision Agreement with Sierra Pacific Land and Timber Company; and approve the final map for Silverstone Subdivision, Unit 3 (AMND-2020- 01135/S-2019-00280), thereby, instructing the City Clerk to file the map with the Shasta County Recorder.

Fiscal Impact
There will be cumulative impacts to the City of Redding’s (City) Public Works Department due to the increase in public street infrastructure requiring annual maintenance, especially the asphalt pavement. The project will generate an incremental increase in State of California gas-tax funds based on population and point-of-origin sales; however, the increase in these revenues falls short of the anticipated annualized maintenance cost.

In addition, there will be an incremental increase in the City’s utility costs due to the additional infrastructure. Generally, except for the Storm-Drain Utility, sufficient revenue is generated by monthly use charges to offset any increase in annual maintenance costs. The Storm-Drain Utility is pressed with increasing requirements that current rates do not cover.

MEETING DATE: August 20, 2024
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(e)--Approve Final Map and Execute Subdivision Agreement for Silverstone Subdivision, Unit 3 (AMND-2020-01135, S-2019-00280)
Michael Webb, Public Works
Director

APPROVED
Packet Pg. 477 Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) Report to Redding City Council August 14, 2024
Re: 4.11(e)--Final Map-Silverstone Subdivision, Unit 3 Page 2 Background/Analysis
The Silverstone Subdivision, Unit 3 (AMND-2020-01135/S-2019-00280) was approved by the Planning Commission on September 22, 2020. Attached is a map showing the subdivision, which is located south of Rancho Road and Shasta View Drive.

The developer has agreed to the execution of a Subdivision Agreement, has committed to completing these conditions, and has submitted a related security in the amount of $157,805 for the remaining work. The developer has been informed that no occupancy permits will be granted for residences constructed on lots until all related Subdivision Agreement conditions have been met.

The agreement has been approved as to form by the City Attorney.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Silverstone Unit 3 - Location Map
Subdivision Agreement
Final Map
Performance Bond

APPROVED
Packet Pg. 478 Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3)

APPROVED
Packet Pg. 479
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 480
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 481
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 482
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 483
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 484
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 485
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 486
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 487
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 488
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 489
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 490
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3)

APPROVED
Packet Pg. 491
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 492
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 493
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3) APPROVED Packet Pg. 494
Attachment: Previous Staff Report 082024 (4.11(g)--Project Acceptance, Silverstone Subdivision Unit 3)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution approving and adopting the 64th Amendment to the City Budget Resolution No. 2023-060 increasing appropriations by $24,000 for utility expense in Fiscal Year 2023-24 and increasing appropriations by $10,000 for operating materials and supplies in Fiscal Year 2024-25, for the City of Redding-owned Benton Landfill.

Fiscal Impact
The recommended change will not impact the General Fund. The City of Redding (City) Solid Waste Utility maintains a restricted cash account for the Benton Landfill. Currently, the Cash - Restricted Landfill account balance is $1,767,109.09.

Alternative Action
The City Council could choose not to adopt the Resolution and provide alternate direction to staff.

Background/Analysis
The City owns the closed Benton Landfill (APN 104-100-032) and is required to perform monitoring and maintenance of the closed landfill. The expenses incurred at the landfill are paid for by a restricted landfill account funded by a percentage charge on all Solid Waste Utility customers monthly bill.

For Fiscal Year 2023-24, the adopted budget for the landfill was $234,510 actual expenses incurred amounted to $258,404.22. Increases in utility costs and labor (related to care and maintenance of the property and equipment building) drove the expenses over the budgeted amount.

MEETING DATE: November 19, 2024
ITEM NO. 4.11(h)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(h)--Adopt Budget Resolution Increasing Appropriations for Benton Landfill Budget Adjustments
Michael Webb, Public Works
Director
Packet Pg. 495
Report to Redding City Council November 12, 2024
Re: 4.11(h)--Benton Landfill Budget Adjustments Page 2
For Fiscal Year 2024-25, The Benton Landfill Operating Materials and Supplies budget is $8,500. There have been two large expenses that have already exceeded the budgeted amount.

The unanticipated expenses were for replacement of the pilot light for the flare ($7,493.56) and replacement of an air conditioner for the equipment room ($1,393.18) totaling $8,886.74. Staff is requesting to increase the fiscal budget for Fiscal Year 2024-25 by $10,000 to cover operating and materials expenditures for the remainder of the fiscal year.

Environmental Review
This activity is not a project as defined by the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable Ten-Year Financial Plans for all funds.”
Attachments
^Resolution
Packet Pg. 496
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 64 th AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060 INCREASING APPROPRIATIONS BY $24,000 FOR UTILITY EXPENSE IN FISCAL YEAR 2023-24 AND INCREASING APPROPRIATIONS BY $10,000 FOR OPERATING MATERIALS AND SUPPLIES IN FISCAL YEAR 2024-25

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

Fiscal Year Ended 2024

FUND DIVISION DESCRIPTION INCREASE DECREASE
251 6581 Benton Landfill Monitoring $24,000
Fiscal Year Ended 2025

FUND DIVISION DESCRIPTION INCREASE DECREASE
251 6581 Benton Landfill Monitoring $10,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

Fiscal Year Ended 2024

USE SOURCE

OF FUNDS OF FUNDS
Decrease (Increase) Beginning Balance
251-0000-2910000 Beginning Balance $ 24,000
Increase Expenditures
251-6581-5095001 Utility Expense $24,000
Total $ 24,000 $ 24,000
Fiscal Year Ended 2025

USE SOURCE

OF FUNDS OF FUNDS
Decrease (Increase) Beginning Balance
251-0000-2910000 Beginning Balance $ 10,000
Increase Expenditures
251-6581-5125001 Operating Materials & Supplies $ 10,000 Total $ 10,000 $ 10,000
Packet Pg. 497 Attachment: ^Resolution (4.11(h)--Benton Landfill Budget Adjustments) THAT the purpose is to appropriate $24,000 for Utility Expense in Fiscal Year 2023-24 and $10,000 for Operating Materials and Supplies in Fiscal Year 2024-25.

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 498 Attachment: ^Resolution (4.11(h)--Benton Landfill Budget Adjustments)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution approving an amended Appendix A (Designated Positions) to the City of Redding’s Conflict of Interest Code, Redding Municipal Code Chapter 2.90 (Conflict of Interest for designated positions of the City), in compliance with the California Fair Political Practices Commission biennial review requirements.

Fiscal Impact
There is no fiscal impact to the General Fund resulting from this action to comply with California Fair Political Practices Commission regulations.

Alternative Action
The City Council (Council) could choose to amend Appendix A and/or B in a different manner; or decline to adopt the Resolution and provide direction to staff.

Background/Analysis
Redding Municipal Code Chapter 2.90 – Conflict of Interest for Designated Positions of the City lists designated positions within City of Redding (City) departments and agencies, boards, commissions, and committees that make or participate in the making of governmental decisions.

Government Code Section 87302 requires that employees in positions involved in making (and/or those who participate in making) decisions that may have a material effect on personal financial interest shall file applicable Statement(s) of Economic Interests. The Political Reform Act requires every local agency to review its conflict of interest code biennially to determine whether the code is accurate or if an amendment is necessary.

MEETING DATE: November 19, 2024
ITEM NO. 4.12(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.12(a)--Resolution amending the City of Redding's Conflict of Interest Code.

Sharlene Tipton, City Clerk
Packet Pg. 499
Report to Redding City Council November 13, 2024
Re: 4.12(a)--Resolution amending City's Conflict of Interest Code Page 2 It is recommended that the Conflict of Interest Code, Appendix A, the list of designated positions, be amended. The last biennial review was in 2023. With this amendment, the next biennial review will not occur until 2026. All City Directors have reviewed and approved the designations for their respective departments.

The City Clerk and City Attorney have completed a biennial review, and recommend that the attached resolution be adopted amending Appendix A to the Conflict of Interest Code to accurately reflect designated positions within the City’s jurisdiction. There are no changes to Appendix B at this time.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• This is a routine operational item.

Attachments
^Resolution
^Appendix A - Designated Positions
^Appendix A - strikeout version Designated Positions
^Appendix B - 2024 Final Version
^Exhibit A - Summary of Amendments
Packet Pg. 500
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING APPROVING AND ADOPTING AN AMENDED “APPENDIX A” TO THE

CONFLICT OF INTEREST CODE FOR DESIGNATED POSITIONS OF

THE CITY AND THE AGENCIES AND ENTITIES FOR WHICH THE

CITY SERVES AS CODE REVIEWING BODY, PURSUANT TO THE
POLITICAL REFORM ACT OF 1974
WHEREAS, the Legislature of the State of California enacted the Political Reform Act of 1974, Government Code Section 8100, et seq. (the “Act”), which contains provisions relating to conflicts of interest which potentially affect all officers, employees and consultants of the City of Redding (the “City”), and which requires all public agencies to adopt and promulgate a conflict of interest code; and
WHEREAS, the City Council adopted a Conflict of Interest Code (the “Code”), which was last amended on November 7, 2023, in compliance with the Act; and WHEREAS, subsequent changed circumstances within the City have made it advisable and necessary to amend and update the Appendix to the City’s Code pursuant to Sections 87306 and 87307 of the Act; and
WHEREAS, the potential penalties for violation of the provisions of the Act are substantial and may include criminal and civil liability, as well as equitable relief which could result in the City being restrained or prevented from acting in cases where the provisions of the Act may have been violated; and
WHEREAS, Ordinance No. 2426, adopted on December 16, 2008, ordained that Redding Municipal Code Title 2, Chapter 2.90 - Conflict of Interest for Designated Positions of the City, Section 2.90.020, Appendix A and Appendix B, be periodically updated by resolution of the City Council and shall constitute the Conflict Interest Code of the City and for each agency for which the City serves as the Code Reviewing Body; NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council that “Appendix A” of the City’s Conflict of Interest Code be amended, as attached and made a part hereof by reference, to accurately reflect designated positions and disclosure categories within the City’s jurisdiction.

Packet Pg. 501 Attachment: ^Resolution (4.12(a)--Resolution amending City's Conflict of Interest Code) I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 19th day of November, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
________________________________
TENESSA AUDETTE, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ __________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 502 Attachment: ^Resolution (4.12(a)--Resolution amending City's Conflict of Interest Code) Appendix A

DESIGNATED POSITIONS
City of Redding - 2024
City Dept/Division
Assigned
Disclosure Category
City Attorney
134 Assistant City Attorney II 1
135 Assistant City Attorney I 1
151 Deputy City Attorney 1
090 Risk Manager 1
City Clerk
096 City Clerk 1
098 Administrator of the Office of the City Clerk 1
109 Reprographics Manager 2,3,4
187 Assistant City Clerk 1
231/232 Management Analyst I/II 1
City Manager
012 Assistant City Manager 1
018 Deputy City Manager 1
075 Airports Manager 1
138 Planning Manager/Community Development Manager 1
175 Management Assistant to City Manager 1
202 Transit Manager 2,3,4,6,7
209 Assistant Airports Manager 2,3,4
231/232 Management Analyst I/II (Airports; RABA) 2,3,4,6,7 City Treasurer/Finance
60 Finance Officer 1
64 Director of Finance 1
099 Administrator of the Office of the City Treasurer 1 166 Purchasing Officer 1
188 Deputy City Treasurer 1
231/232 Management Analyst I/II 1
238 Buyer 2,3,4
239 Senior Buyer 2,3,4
Community Services
050 Assistant Director of Community Services 1
051 Communications Manager 5
052 Director of Community Services 1
092 Parks & Facilities Manager 1
146 Senior Project Coordinator - Community 5
158 Associate Project Coordinator - Community 5
159 Assistant Project Coordinator - Community 5
160 Facility Supervisor 5
165 Parks Superintendent 5
169 Recreation Superintendent 5
Development Services
043 Director of Development Services 1
071 Asst Director of Development Services/Building Official 1 119 Senior Planner 1
138 Planning Manager/Community Development Manager 1
153 Deputy Building Official 1
211 Code Enforcement Supervisor 1
222 Development Services Supervisor 1
Job Code / Position / Title
Packet Pg. 503 Attachment: ^Appendix A - Designated Positions [Revision 1] (4.12(a)--Resolution amending City's Conflict of Interest Code) Appendix A

DESIGNATED POSITIONS
City of Redding - 2024
City Dept/Division
Assigned
Job Code / Position / Title Disclosure Category
Electric Utility
030 Director of Electric Utility 1
031 Assistant Director-Electric Utility 1
041 Electric Program Supervisor - Meter Shop 2,3,4,6
054 Cyber Security Officer 1
058 Electric Program Supervisor - Operational Technology 2,3,4,6 059 Electric Program Supervisor - Power Production 2,3,4,6 061 Electric Manager - Energy Management 1
062 Electric Program Supervisor - Transmission & Distribution 2,3,4,6 063 Electric Manager - Customer Services and Metering 1 066 Compliance Officer 1
067 Electric Manager - Operational Technology 1
068 Operations/Compliance Engineer 2,3,4,6
069 Electric Manager-Financial 1
076 Electric Manager-Power Production 1
077 Electric Manager-Line 1
078 Electric Program Supervisor-Line 2,3,4,6
080 Electric Program Supervisor-Substations 2,3,4,6
081 Electric Manager 1
082 Electric Program Supervisor 2,3,4,6
083 Electric Manager - Engineering 1
084 Electric Manager - Operations 1
086 Electric Manager-Resources 1
087 Electrical Engineering Supervisor 2,3,4,6
088 Electric Program Supervisor-Energy Management 2,3,4,6 089 Electric Program Supervisor-Service Planning 2,3,4,6 116 Electric Utility Resource Planner 2
120 Safety and Environmental Compliance Coordinator 2
155 Electric Utility Senior Project Engineer 2,3,4,6
181 Senior Electric Utility Distribution Planner/System Inspector
2,3,4,6
195 Electric Utility Associate Resource Planner 2
243 Senior Project Coordinator - Technical 1
267 Electric Utility Analyst - Risk and Pricing 2
266 Electric Utility Analyst - Power Settlements 2
260 Electric Utility Senior Resource Planner 2
273 Electric Program Supervisor - Vegetation
Management
2,3,4,6
275 Electric Program Superivsor - Customer Service 2,3,4,6 276 Electric Program Supervisor - Compliance 2,3,4,6
277 Electric Program Supervisor - Settlements 2,3,4,6
278 Electric Program Supervisor - Financial Services 2,3,4,6 308 Electric Utility Senior System Operator - Power 2
311 Electric Utility System Operator-Power 2
Fire
040 Fire Chief 1
042 Deputy Fire Chief 1
126 Battalion Chief/Division Chief/Fire Marshal 1
133 Battalion Chief-Shift 2,3
164 Assistant Fire Marshal 1
231/232 Management Analyst I/II 1
Packet Pg. 504 Attachment: ^Appendix A - Designated Positions [Revision 1] (4.12(a)--Resolution amending City's Conflict of Interest Code) Appendix A

DESIGNATED POSITIONS
City of Redding - 2024
City Dept/Division
Assigned
Job Code / Position / Title Disclosure Category
Information Technology
054 Cyber Security Officer 1
094 Director of Information Technology/Chief Information Office 1 176 Information Technology Supervisor 1
182 Geographic Information Systems Manager 1
230 Associate Project Coordinator - Technical 1
243 Senior Project Coordinator - Technical 1
Personnel
056 Senior Personnel Analyst 1
065 Personnel Director 1
090 Risk Manager 1
095 Personnel Manager 1
215 Personnel Analyst II 1
Police
035 Chief of Police 1
114 Police Captain 2
Public Works
020 Director of Public Works 1
024 Public Works Manager - Financial 1
072 Environmental Compliance Manager 3,4,6
074 Construction Manager 3,4,6
093 Deputy Director of Public Works 1
106 Assistant Director of Public Works 1
124 Senior Civil Engineer 3,4,6
125 Street Maintenance Superintendent 1
130 Fleet Manager 2
167 Safety Specialist 3,4,6
216 City Surveyor 1
226 Assistant Project Coordinator - Technical 1
231/232 Management Analyst I/II 1
252 Municipal Utility Manager-Water/Wastewater System 2 252 Municipal Utility Manager-Solid Waste 2
City Agencies Assigned Disclosure
Category per Agency's
Adopted Code
Redding Capital Services Corporation (RCSC)
011 City Manager 1
064 Director of Finance 1
Board Members 1
* Consultants 1
General Counsel 1
Redding Housing Authority (RHA)
011 City Manager 1
012 Assistant City Manager 1
138 Planning/Community Development Manager 1
064 Director of Finance 1
099 City Treasurer 1
103 Housing Manager 2,3,4,6,7 Packet Pg. 505 Attachment: ^Appendix A - Designated Positions [Revision 1] (4.12(a)--Resolution amending City's Conflict of Interest Code) Appendix A

DESIGNATED POSITIONS
City of Redding - 2024
City Dept/Division
Assigned
Job Code / Position / Title Disclosure Category
173 Housing Program Supervisor 2,3,4,6,7
210 Senior Housing Specialist 2,3,4,6
231/232 Management Analyst I/II 2,3,4,6
Commissioners 1
* Consultants 1
General Counsel 1
Housing Administrator (City Manager Designee) 1
Redding Joint Powers Financing Authority (RJPFA)
011 City Manager 1
064 Director of Finance 1
Board Members 1
* Consultants 1
General Counsel 1
Redding Municipal Library Board
052 Director of Community Services 1
064 Director of Finance 1
Board of Trustees Member(s) 1
* Consultant-Library Systems & Services, LLC (LLSI) 1
Executive Director 1
General Counsel 1
City of Redding as Successor Agency to the Redding Redevelopment Agency 011 City Manager 1
012 Assistant City Manager 1
064 Director of Finance 1
099 City Treasurer 1
Agency Member(s) 1
General Counsel 1
City Boards/Commissions/Committees
Member-Administrative Hearings Board 1
Member-Board of Administrative Review 3,4,6
Member-Community Development Advisory Committee 1
Member-Community Services Advisory Commission 5
Member-Shasta Public Library Citizens Advisory Committee 8 Member-Building Code Board of Appeals 3,4,6
Consultants*
William Avery Associates 1
Library Systems & Services, LLC (LSSI) 1
George Hills Company, Inc. & Local Representative 1
*Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the Conflict of Interest Code, subject to the following limitations:

The City Manager, or designee, may determine in writing that a particular consultant, although a "designated position," is hired to perform a range of duties that are limited in scope, and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The determination of the City Manager, or designee, is a public record and shall be retained for public inspection in the same manner and locations as this Conflict of Interest Code.

Packet Pg. 506 Attachment: ^Appendix A - Designated Positions [Revision 1] (4.12(a)--Resolution amending City's Conflict of Interest Code) Appendix A

DESIGNATED POSITIONS
City of Redding - 2024
City Dept/Division
Assigned
Disclosure Category
City Attorney
134 Assistant City Attorney II 1
135 Assistant City Attorney I 1
151 Deputy City Attorney 1
090 Risk Manager 1
City Clerk
096 City Clerk 1
098 Administrator of the Office of the City Clerk 1
109 Reprographics Manager 2,3,4
187 Assistant City Clerk 1
231/232 Management Analyst I/II 1
City Manager
012 Assistant City Manager 1
018 Deputy City Manager 1
075 Airports Manager 1
138 Planning Manager/Community Development Manager 1
175 Management Assistant to City Manager 1
202 Transit Manager 2,3,4,6,7
209 Assistant Airports Manager 2,3,4
231/232 Management Analyst I/II (Airports; RABA) 2,3,4,6,7 City Treasurer/Finance
60 Finance Officer 1
64 Director of Finance 1
099 Administrator of the Office of the City Treasurer 1 166 Purchasing Officer 1
188 Deputy City Treasurer 1
231/232 Management Analyst I/II 1
238 Buyer 2,3,4
239 Senior Buyer 2,3,4
Community Services
050 Assistant Director of Community Services 1
051 Communications Manager 5
052 Director of Community Services 1
092 Parks & Facilities Manager 1
146 Senior Project Coordinator - Community 5
158 Associate Project Coordinator - Community 5
159 Assistant Project Coordinator - Community 5
160 Facility Supervisor 5
165 Parks Superintendent 5
169 Recreation Superintendent 5
Development Services
043 Director of Development Services 1
071 Asst Director of Development Services/Building Official 1 119 Senior Planner 1
138 Planning Manager/Community Development Manager 1
153 Deputy Building Official 1
211 Code Enforcement Supervisor 1
222 Development Services Supervisor 1
Job Code / Position / Title
Packet Pg. 507 Attachment: ^Appendix A - strikeout version Designated Positions [Revision 1] (4.12(a)--Resolution amending City's Conflict of Interest Code) Appendix A

DESIGNATED POSITIONS
City of Redding - 2024
City Dept/Division
Assigned
Job Code / Position / Title Disclosure Category
Electric Utility
030 Director of Electric Utility 1
031 Assistant Director-Electric Utility 1
041 Electric Program Supervisor - Meter Shop 2,3,4,6
054 Cyber Security Officer 1
058 Electric Program Supervisor - Operational Technology 2,3,4,6 059 Electric Program Supervisor - Power Production 2,3,4,6 061 Electric Manager - Energy Management 1
062 Electric Program Supervisor - Transmission & Distribution 2,3,4,6 063 Electric Manager - Customer Services and Metering 1 066 Compliance Officer 1
067 Electric Manager - Operational Technology 1
068 Operations/Compliance Engineer 2,3,4,6
069 Electric Manager-Financial 1
076 Electric Manager-Power Production 1
077 Electric Manager-Line 1
078 Electric Program Supervisor-Line 2,3,4,6
080 Electric Program Supervisor-Substations 2,3,4,6
081 Electric Manager 1
082 Electric Program Supervisor 2,3,4,6
083 Electric Manager - Engineering 1
084 Electric Manager - Operations 1
086 Electric Manager-Resources 1
087 Electrical Engineering Supervisor 2,3,4,6
088 Electric Program Supervisor-Energy Management 2,3,4,6 089 Electric Program Supervisor-Service Planning 2,3,4,6 116 Electric Utility Resource Planner 2
120 Safety and Environmental Compliance Coordinator 2
155 Electric Utility Senior Project Engineer 2,3,4,6
181 Senior Electric Utility Distribution Planner/System Inspector
2,3,4,6
195 Electric Utility Associate Resource Planner 2
243 Senior Project Coordinator - Technical 1
267 Electric Utility Analyst - Risk and Pricing 2
266 Electric Utility Analyst - Power Settlements 2
260 Electric Utility Senior Resource Planner 2
273 Electric Program Supervisor - Vegetation
Management
2,3,4,6
274 Electric Program Supervisor - Customer Programs 2,3,4,6 275 Electric Program Superivsor - Customer Service 2,3,4,6 276 Electric Program Supervisor - Compliance 2,3,4,6
277 Electric Program Supervisor - Settlements 2,3,4,6
278 Electric Program Supervisor - Financial Services 2,3,4,6 308 Electric Utility Senior System Operator - Power 2
311 Electric Utility System Operator-Power 2
Fire
040 Fire Chief 1
042 Deputy Fire Chief 1
126 Battalion Chief/Division Chief/Fire Marshal 1
133 Battalion Chief-Shift 2,3
164 Assistant Fire Marshal 1
231/232 Management Analyst I/II 1
Packet Pg. 508 Attachment: ^Appendix A - strikeout version Designated Positions [Revision 1] (4.12(a)--Resolution amending City's Conflict of Interest Code) Appendix A

DESIGNATED POSITIONS
City of Redding - 2024
City Dept/Division
Assigned
Job Code / Position / Title Disclosure Category
Information Technology
054 Cyber Security Officer 1
094 Director of Information Technology/Chief Information Office 1 176 Information Technology Supervisor 1
182 Geographic Information Systems Manager 1
230 Associate Project Coordinator - Technical 1
243 Senior Project Coordinator - Technical 1
Personnel
056 Senior Personnel Analyst 1
065 Personnel Director 1
090 Risk Manager 1
095 Personnel Manager 1
215 Personnel Analyst II/Volunteer Coordinator 1
Police
035 Chief of Police 1
114 Police Captain 2
Public Works
020 Director of Public Works 1
024 Public Works Manager - Financial 1
072 Environmental Compliance Manager 3,4,6
074 Construction Manager 3,4,6
093 Deputy Director of Public Works 1
106 Assistant Director of Public Works 1
124 Senior Civil Engineer 3,4,6
125 Street Maintenance Superintendent 1
130 Fleet Manager 2
167 Safety Specialist 3,4,6
216 City Surveyor 1
226 Assistant Project Coordinator - Technical 1
231/232 Management Analyst I/II 1
252 Municipal Utility Manager-Water/Wastewater System 2 252 Municipal Utility Manager-Solid Waste 2
City Agencies Assigned Disclosure
Category per Agency's
Adopted Code
Redding Area Bus Authority (RABA) - Went to County of Shasta's jurisdiction on July 16, 2024. 011 City Manager 1
012 Assistant City Manager 1
064 Director of Finance 1
099 City Treasurer 1
202 Transit Manager 1
Board Members 1
* Consultants 1
General Counsel 1
Redding Capital Services Corporation (RCSC)
011 City Manager 1
064 Director of Finance 1
Board Members 1
* Consultants 1
General Counsel 1
Packet Pg. 509 Attachment: ^Appendix A - strikeout version Designated Positions [Revision 1] (4.12(a)--Resolution amending City's Conflict of Interest Code) Appendix A

DESIGNATED POSITIONS
City of Redding - 2024
City Dept/Division
Assigned
Job Code / Position / Title Disclosure Category
Redding Housing Authority (RHA)
011 City Manager 1
012 Assistant City Manager 1
138 Planning/Community Development Manager 1
064 Director of Finance 1
099 City Treasurer 1
103 Housing Manager 2,3,4,6,7
173 Housing Program Supervisor 2,3,4,6,7
210 Senior Housing Specialist 2,3,4,6
231/232 Management Analyst I/II 2,3,4,6
Commissioners 1
* Consultants 1
General Counsel 1
Housing Administrator (City Manager Designee) 1
Redding Joint Powers Financing Authority (RJPFA)
011 City Manager 1
064 Director of Finance 1
Board Members 1
* Consultants 1
General Counsel 1
Redding Municipal Library Board
052 Director of Community Services 1
064 Director of Finance 1
Board of Trustees Member(s) 1
* Consultant-Library Systems & Services, LLC (LLSI) 1
Executive Director 1
General Counsel 1
City of Redding as Successor Agency to the Redding Redevelopment Agency 011 City Manager 1
012 Assistant City Manager 1
064 Director of Finance 1
099 City Treasurer 1
Agency Member(s) 1
General Counsel 1
City Boards/Commissions/Committees
Member-Administrative Hearings Board 1
Member-Board of Administrative Review 3,4,6
Member-Community Development Advisory Committee 1
Member-Community Services Advisory Commission 5
Member-Shasta Public Library Citizens Advisory Committee 8 Member-Building Code Board of Appeals 3,4,6
Consultants*
William Avery Associates 1
Library Systems & Services, LLC (LSSI) 1
George Hills Company, Inc. & Local Representative 1
*Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the Conflict of Interest Code, subject to the following limitations:

APPENDIX B

LIST OF DISCLOSURE CATEGORIES SPECIFICATION SHEET

REPORTABLE INVESTMENTS, INTERESTS IN REAL PROPERTY AND INCOME

CONFLICT OF INTEREST CODE

FOR THE CITY OF REDDING AND RELATED AGENCIES
Disclosure Category
1 All investments and business positions in business entities, sources of income, and interests in real property in the City of Redding or property located within a two-mile radius of any property owned or used by the City of Redding or it’s related agencies, whether in the City or not.
2 Investments and business positions in business entities, and sources of income from entities providing supplies, services, equipment, or machinery of the type used by the designated employee's unit.
3 Investments and business positions in business entities, and income from sources engaged in construction, building, or material supply.
4 Investments and business positions in, and income from sources engaged in, the construction of public works projects.
5 All reportable interests in real property located in the City and located within or outside the City if within a two-mile radius of any open space or park property owned or used by the City. All reportable business positions, investments, or income for any person, firm or entity which supplies goods or services to the Community Services Department of the City of Redding, including businesses with leaseholds in City parks, construction firms, recreational equipment supplyfirms, financial institutions, aquatic equipment or supply firms or landscape design or maintenance businesses. 6 All real property, all investment in, all business positions in, or income from construction firms, building supply firms, engineering firms, architecture firms and financial institutions.
7 Investments and business positions in business entities, and sources of income from entities involved in any business relationship with any entity having a history of making applications before the board or commission which the designated position serves on.
8 Investments and business positions in business entities, and sources of income from entities providing supplies, services, equipment or machinery of the type used by the Redding Main Library, the Burney Branch Library or the Anderson Branch Library.

Packet Pg. 511 Attachment: ^Appendix B - 2024 Final Version [Revision 1] (4.12(a)--Resolution amending City's Conflict of Interest Code)

ASSIGNED

TITLE JOB DISCLOSURE

CITY DEPT/COMMISSION/AGENCY CHANGE ADDITION DELETION CODE POSITION TITLE CATEGORY City Manager
x 231/232 Management Analyst I/II (Airports, RABA) 2,3,4,6,7 Community Services
x 158 Associate Project Coordinator - Community 5
x 159 Assistant Project Coordinator - Community 5
Development Services
x 153 Deputy Building Official 1
Electric Utility
x 67 Electric Manager - Operational Technology 1
x 243 Senior Project Coordinator - Technical 1
x 274 Electric Program Supervisor - Customer Programs 2,3,4,6 Fire
x 126 Battalion Chief/Division Chief/Fire Marshal 1
x 231/232 Management Analyst I/II 1
Information Technology
x 230 Associate Project Coordinator - Technical 1
x 243 Senior Project Coordinator - Technical 1
Personnel
x 215 Personnel Analyst II 1
Public Works
x 24 Public Works Manager - Financial 1
Redding Area Bus Authority (RABA)
(transferred to County of Shasta's jurisdiction 7/16/24) x 11 City Manager 1 x 12 Assistant City Manager 1
x 64 Director of Finance 1
x 99 City Treasurer 1
x 202 Transit Manager 1
x Board Members 1
x Consultants 1
x General Counsel 1

PROPOSED CHANGES TO CONFLICT OF INTEREST CODE APPENDIX A CITY OF REDDING DESIGNATED POSITIONS - 2024

EXHIBIT A
Packet Pg. 512 Attachment: ^Exhibit A - Summary of Amendments [Revision 1] (4.12(a)--Resolution amending City's Conflict of Interest Code)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Offer an uncodified Ordinance, approving Rezoning Application (RZ-2023-01709) consisting of rezoning of the Riverstone Subdivision to “RS-3.5-PD” Single Family Residential with Planned Development Overlay, for first reading by title only, and waive the full reading. The subject property consists of 10.5 acres located on property previously addressed as 2980 Wyndham Lane, generally located on the north side of Wyndham Lane at Lagoon Drive;
(2) Adopt the Addendum to the Mitigated Negative Declaration prepared for Tentative Subdivision Map (S-2023-00582), Riverstone Subdivision, upon a determination that the necessary findings for approval are in evidence;
(3) Direct the City Attorney to prepare and the City Clerk to publish a summary ordinance according to law; and
(4) Approve Planned Development Application (PD-2023-01708) subject to the draft conditions of approval with added Condition 7.f. to require the private maintenance of street lights.

Fiscal Impact
There will be no impact to the General Fund. The Riverstone Subdivision’s homeowners association will be responsible for maintaining the streets internal to the subdivision.

Alternative Action
The City Council (Council) may choose from one of the following alternatives:

MEETING DATE: November 19, 2024
ITEM NO. 6.1
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 6.1--Consider Planned Development Application and Ordinance approving a Rezoning Application by L&S Redding Development, LLC, to add the “PD” Planned Development Zoning Overlay Designation to the previously approved Riverstone Subdivision.

Jeremy Pagan, Development
Services Director/Bldg
Official
Packet Pg. 513
Report to Redding City Council November 13, 2024
Re: 6.1--Planned Development App PD-2023-01708 and Rezoning Application RZ-2023- 01709 Page 2

1. Approve the project with modifications to the draft conditions that the Council deems necessary to support the project. Minor modifications may be incorporated into the motion for approval; or

2. Deny the Planned Development and Rezoning application. Such action must be based upon a finding that the project is inconsistent with the General Plan or other City development standards or poses a threat to public health, safety, or welfare. Staff has not identified any justification for denial of the project.

Background/Analysis
On December 12, 2023, the Planning Commission approved Tentative Subdivision Map Application S-2023-00582 for the Riverstone Subdivision. The approved project is a standard subdivision that adheres to all base zoning district regulations. The project consists of 20 singlefamily lots on approximately 10.5 gross acres of land adjacent to the Sacramento River and is surrounded on all other sides with single-family residential development.

While the project is currently under construction, the applicant now wishes to create a private, gated street for the subdivision. The Subdivision Ordinance allows private streets with an approved Planned Development Plan (PD Plan) on property zoned with the “PD” Planned Development Overlay District. Rezoning the Riverstone Subdivision to include the overlay district and approval of the PD Plan necessitates Council approval.

On October 22, 2024, the Planning Commission recommended that the Council approve Planned Development Application PD-2023-01708 and Rezoning Application RZ-2023-01709 in order to convert the Riverstone Subdivision into a private gated neighborhood.

The PD Plan proposes to privatize the public street and add a gate to its entrance. The Draft Conditions of Approval for the project include provisions for easements over public infrastructure and access to the private cul-de-sac by emergency services. This project does not propose any development in addition to the subdivision’s original proposal save for the installation of a gated access.

Maintenance of the curb, gutter, sidewalk, and street interior to the subdivision by the private homeowner’s association are included in the Draft Conditions of Approval reviewed and recommended by the Planning Commission. However, the private maintenance of street lights was not originally included in the Draft Conditions of Approval reviewed by the Planning Commission. The added condition for maintenance of street lights is now a part of staff’s recommendation to the Council, and a strike/underline version of the draft conditions showing this change is attached to this staff report.

Environmental Review
On December 12, 2023, the Planning Commission certified a Mitigated Negative Declaration for the previously approved Riverstone Subdivision. Staff has determined that the preparation of an Addendum to the Mitigated Negative Declaration adopted for Tentative Subdivision Map S-2023-00582, Riverstone Subdivision, is appropriate under CEQA for the proposed Planned Development (see attached Addendum). The preparation of an addendum to a previouslyadopted environmental document is specifically provided for under CEQA, to address minor technical changes to a previously-approved project that do not alter the findings and determination of the adopted environmental document.

Packet Pg. 514
Report to Redding City Council November 13, 2024
Re: 6.1--Planned Development App PD-2023-01708 and Rezoning Application RZ-2023- 01709 Page 3
Council Priority/City Manager Goals
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Draft Ordinance
^Current Location / Zoning Map
^Proposed Zoning Map
^Staff Recommended Draft Conditions of Approval
^Planning Commission Staff Report - October 22, 2024
Packet Pg. 515
ORDINANCE NO. ______

AN ORDINANCE OF THE CITY OF REDDING ADOPTING AN

AMENDMENT TO THE CITY OF REDDING ZONING MAP RELATING TO

THE REZONING OF THE RIVERSTONE SUBDIVISION (PREVIOUSLY
APN-048-500-048) CONSISTING OF 10.5 ACRES LOCATED ON PROPERTY PREVIOUSLY ADDRESSED AS 2980 WYNDHAM LANE IN THE CITY OF REDDING (RZ-2023-01709)
WHEREAS, the Zoning Map of the City of Redding is incorporated in and made part of the Redding Municipal Code Title 18, known as the City of Redding Zoning Ordinance; and WHEREAS, an application was submitted to the City of Redding Development Services Department requesting to rezone property shown as Lots 1 through 20 on Final Map S-2023-00582, filed in Book 25 of Maps, at Page 44, Shasta County records, in association with a planned development application; and
WHEREAS, the Planning Commission held a duly noticed public hearing pertaining to the amendment to the Zoning Map on October 22, 2024 (RZ-2023-01709), and recommended that the City Council adopt the attached amendment to the Zoning Map; and WHEREAS, the City Council held a duly noticed public hearing on November 19, 2024, prior to the first reading of the ordinance;

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF REDDING AS FOLLOWS:

Section 1. Finding of fact: The City finds and declares as follows:

A. The proposed amendment to the Zoning Map is consistent with the General Plan and any applicable specific plan.

B. Adoption of this Ordinance will not impact the welfare of the citizens of Redding and its surrounding region.

Section 2. On the basis of the Addendum prepared for Planned Development Application PD-2023-01708 and Rezoning Application RZ-2023-01709 to the Mitigated Negative Declaration prepared for Tentative Subdivision Map S-2023-00582, Riverstone Subdivision, the City Council finds that the subject rezoning will not have a significant effect on the environment and approves the Addendum to the Mitigated Negative Declaration with the following findings:

1. The City of Redding has completed an Addendum to a Mitigated Negative Declaration for the rezoning. Based on the analysis of the potential impacts associated with the rezoning, the project will not have a significant effect on the environment.

2. The Addendum reflects the independent judgment and analysis of the City of Redding.

Packet Pg. 516 Attachment: ^Draft Ordinance (6.1--Planned Development App PD-2023-01708 and Rezoning Application RZ-2023-01709) Section 3. The boundaries of the districts referred to in Section 18.01.050 of the Redding Municipal Code, as designated on a map entitled "Zoning Map of the City of Redding, California," dated January 7, 2003, are hereby altered as set forth on the map attached hereto and made a part hereof by:

REZONING: The Riverstone Subdivision, shown as Lots 1 through 20 on Final Map S-2023-00582, filed in Book 25 of Maps, at Page 44, Shasta County records FROM: “RS-3.5” Residential Single-Family District
TO: “RS-3.5-PD” Residential Single-Family District with Planned Development Overlay District
Section 4. This Ordinance shall take effect thirty (30) days after the date of its adoption, and the City Clerk shall certify to the adoption of this Ordinance and cause its publication according to law.

I HEREBY CERTIFY that the foregoing ordinance was introduced and read at a regular meeting of the City Council of the City of Redding on the 19th day of November, 2024, and was duly read and adopted at a regular meeting of the City Council on the ____ day of _____________, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVED:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 517 Attachment: ^Draft Ordinance (6.1--Planned Development App PD-2023-01708 and Rezoning Application RZ-2023-01709) RS-2 PF
RS-3.5
RS-3.5

ELLIS ST
DOV

VALENTINE LN

RIVELLA VISTA DR

LAGOON DR

BRENT RD

TEAL CT

COVE POINT CT

RIVERVIEW DR

WYNDHAM LN

RIVERVIEW DR
MTG. DATE:

ITEM:

ATTACHMENT:

GIS DIVISION

INFORMATION TECHNOLOGY DEPARTMENT
DATE PRODUCED: - 0 200 400 Feet

ZONING MAP
P:\Planning\ProProjects\SDD\SDD-2023-01709.aprx
JANUARY 9, 2024
RZ-2023-01709

RIVERSTONE SUBDIVISION
2980 WYNDHAM LN
AP# 048-500-048 Packet Pg. 518 Attachment: ^Current Location / Zoning Map (6.1--Planned Development App PD-2023-01708 and Rezoning Application RZ-2023-01709) RS-3.5-PD
RS-2
PF
RS-3.5
RS-3.5

ELLIS ST
DOV

VALENTINE LN

RIVELLA VISTA DR

LAGOON DR

BRENT RD

TEAL CT

COVE POINT CT

RIVERVIEW DR

WYNDHAM LN

RIVERVIEW DR
MTG. DATE:

ITEM:

ATTACHMENT:

GIS DIVISION

INFORMATION TECHNOLOGY DEPARTMENT
DATE PRODUCED: - 0 200 400 Feet

PROPOSED ZONING MAP
P:\Planning\ProProjects\SDD\SDD-2023-01709.aprx
JANUARY 29, 2024
RZ-2023-01709

RIVERSTONE SUBDIVISION
2980 WYNDHAM LN
AP# 048-500-048 Packet Pg. 519 Attachment: ^Proposed Zoning Map (6.1--Planned Development App PD-2023-01708 and Rezoning Application RZ-2023-01709)

DRAFT CONDITIONS OF APPROVAL

RIVERSTONE SUBDIVISION
PLANNED DEVELOPMENT APPLICATION PD-2023-01708
General Requirements

1. In accordance with Chapter 18.11.100 of the Zoning Ordinance, the entitlement authorized by approval of this permit shall automatically expire 3 years from the date of approval, without further notice or action by the City, unless any one of the following occurs:
a. A building permit has been issued and substantial construction has occurred upon reliance of the entitlement as determined by the Development Services Director. b. The use of the property specifically authorized by the entitlement has been established or commenced as determined by the Development Services Director. c. Approval of the entitlement has been extended for one year by the Development Services Director.

2. The requirements of the California Buildings Standards Code and the California Fire Code are to be met. The project proponent is responsible for contacting the offices of the Building Division and Fire Department to verify compliance or the need to obtain permits.

3. Prior to issuance of a building permit for a gate on the street shown as Road ‘A’ in the approved Planned Development Plan, the following shall be complete:
a. The abandonment of the public right-of-way interior to the Riverstone Subdivision by the City with a private access easement, to the benefit of Lots 1 through 18 as shown on Final Map S-2023-00582, recorded in its place.
b. The changing of Lagoon Drive and River Mist Lane to a street name or names ending in "Trail," "Path," "Trace," or "Walk" in accordance with Municipal Code Section

17.64.020.
c. The recordation and/or reservation of public service easements over all public sewer, water, electrical services, and joint trench, as well as over all curb, gutter, sidewalk, and street originally dedicated to the City with the project.

4. Applicant shall note that the signing of private streets shall conform to City standards for public streets and shall have the abbreviation of private (pvt.) in order to indicate that the street is not a public street.

5. Any mechanical gates at the project’s Road ‘A’ entrance shall comply with the following:

Packet Pg. 520 Attachment: ^Staff Recommended Draft Conditions of Approval (6.1--Planned Development App PD-2023-01708 and Rezoning Application RZ- PD-2023-01708/Riverstone Planned Development Plan

Page 2 ends

Redding City CouncilNovember 19, 2024

Redding City Council
November 19, 2024