Agenda Packet — Redding City Council, June 17, 2025 (part 2 of 4)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the City of Redding Aquatic Center Grant:
(1) Accept the State of California – Natural Resources Agency Department of Parks and Recreation: Division of Boating and Waterways (Cal Boating) Aquatic Center Grant in the amount of $40,000;
(2) Authorize the City Manager, or designee, to execute the grant agreement and associated documents with Cal Boating to implement the Aquatic Center Grant FY 2024-25 project; and
(3) Adopt Resolution approving and adopting the 81st Amendment to Budget Resolution No. 2023-060 appropriating $40,000 for the Cal Boating Aquatic Center Grant FY 2024-25.

Fiscal Impact
The State of California – Natural Resources Agency Department of Parks and Recreation:

Division of Boating and Waterways (Cal Boating) Aquatic Center Grant funds allow the City of Redding (City) to pay for staff time and materials to provide youth-oriented safe boating courses during Summer 2025. There is no impact to the General Fund.

Alternative Action
The City Council (Council) could choose to not accept the $40,000 Cal Boating grant. In this case, other funds would need to be identified to cover this expense or the programs could be suspended for 2025. Or, Council could provide staff with alternate direction.

MEETING DATE: June 17, 2025
ITEM NO. 4.6(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(b)--Accept Grant from California State Parks Division of Boating and Waterways and Adopt Resolution to Fund Boating Safety Scholarships for Youth and Boating Program Equipment
Travis Menne, Director of
Community Services
Packet Pg. 543
Report to Redding City Council June 11, 2025
Re: 4.6(b)--Grant - Boating and Waterways Page 2
Background/Analysis
The mission of Cal Boating is to provide safe and convenient public access to California's waterways and leadership in promoting the public's right to safe, enjoyable and environmentally sound recreational boating. As part of its mission, Cal Boating manages the Aquatic Center Grant Program to enhance boaters’ knowledge of boating laws, practical handling of vessels on the water, weather and water conditions, equipment requirements and environmental stewardship. Funding is provided to organizations that offer on-the-water training to the general public.

Since 2005, the City’s Redding Recreation Division has received annual grant funding from Cal Boating to provide Redding youth with scholarships for safe boating programs (kayaking, sailing, and stand up paddling) intended to teach boating skills that will keep youth safe in, on, and around the water. Grant-funded programs include youth sailing, stand-up paddling, and kayaking. Approximately 600 local youth will benefit from these scholarships.

The City Attorney’s Office has reviewed and approves the proposed language of the grant agreement.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” • Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Resolution
Grant Agreement C8969332 FY 2024-2025
Packet Pg. 544
RESOLUTION NO. 2025 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 81 st AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060 APPROPRIATING $40,000 FOR THE CAL BOATING AQUATIC CENTER GRANT FY 2024-25

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
102 1793 Recreation & Parks Operating
Grants
$40,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Beginning Balance
102-1793-3601602-00000 Small Water 3181 Revenue 40,000
Increase Expenditures
102-1793-6200202-00000 Boating & Waterway #3181 $ 40,000 Total $ 40,000 $ 40,000
THAT the purpose is to appropriate $40,000 for the Cal Boating Aquatic Center Grant FY 2024-

25. I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 17th day of June, 2025 and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

JACK MUNNS, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 545 Attachment: ^Resolution (4.6(b)--Grant - Boating and Waterways) Packet Pg. 546
Attachment: Grant Agreement C8969332 FY 2024-2025 (4.6(b)--Grant - Boating and Waterways) Packet Pg. 547
Attachment: Grant Agreement C8969332 FY 2024-2025 (4.6(b)--Grant - Boating and Waterways) Packet Pg. 548
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Attachment: Grant Agreement C8969332 FY 2024-2025 (4.6(b)--Grant - Boating and Waterways)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions regarding the Integrated Climate Adaption and Resiliency Program (ICARP) Extreme Heat and Community Resilience Program for the City of Redding Panorama Park Sprayground Project:
(1) Accept the ICARP Extreme Heat and Community Resilience Program funds in the amount of $1,995,000 to build heat-resilient play infrastructure at Panorama Park; (2) Authorize the City Manager to execute the ICARP Extreme Heat and Community Resilience Grant Agreements, any amendments, sub-recipient agreements and the associated documentation; and
(3) Adopt Resolution approving and adopting the 82nd Amendment to City of Redding Budget Resolution No. 2023-060 appropriating $1,995,000 in ICARP Extreme Heat and Community Resilience Program state grant funds for Panorama Park for fiscal year 2024-

25. Fiscal Impact
The Extreme Heat and Community Resilience Program (EHCRP) grant application requested $1,995,000 to build a heat-resilient sprayground at Panorama Park. This is a reimbursement grant with no required matching funds. To date, the Panorama Park Project (Project) has secured $23.25 million in grants but the overall project may cost up to $27 million. The grant funding will bolster the overall project budget and reduce the funding gap deficit. Staff will explore gap funding options for the remainder of the project in FY 2025-2026.

Accepting the grant and building the water play features will require future maintenance funding of approximately $20,000 annually. Future maintenance costs would have to be added to the operations and maintenance funding figures previously considered by City Council (Council) at its October 6, 2020, meeting. The maintenance cost is based on the additional staff time required to clean and maintain the sprayground as well as routine repairs and upkeep typical for the City of Redding’s (City) existing splash pad, Fantasy Fountain at Enterprise Park.

MEETING DATE: June 17, 2025
ITEM NO. 4.6(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(c)--Accept the Integrated Climate Adaption and Resiliency Program's Extreme Heat and Community Resilience Program Funds, Authorize Agreements, and Adopt a Budget Resolution for the Panorama Park Project.

Travis Menne, Director of
Community Services
Packet Pg. 618
Report to Redding City Council June 11, 2025
Re: 4.6(c)--Accept Extreme Heat Grant for Sprayground at Panorama Page 2 Alternative Action
The Council could decline to accept the grant funds or provide staff with alternate direction.

Background/Analysis
The Integrated Climate Adaptation and Resiliency Program (ICARP) drives California’s response to climate impacts. ICARP’s is part of the Governor's Office of Planning and Research which administers the EHCRP. This grant program funds and supports local, regional, and tribal efforts to reduce the impacts of extreme heat. The EHCRP aims to address extreme heat and reduce the urban heat island effect. Extreme heat interventions such as providing shade, promoting evaporative cooling, and offering public education can reduce the harm of extreme heat on California’s communities.

During community outreach, staff received many requests for shade structures to make traditional play infrastructure usable during the hottest months of the year as well as water play infrastructure to help residents remain cool. In December 2024, staff received an award notification in the amount of $1,995,000 in grant funding and subsequently, on May 30, 2025 staff received the standard agreement to design and build a sprayground and shade structure at Panorama Park. Developing this facility provides a free way for children and families to stay cool and active during the summer months, enhancing the quality of life for residents in the northwest quadrant of the City.

Environmental Review
On June 22, 2021, the Planning Commission (Commission) adopted the Mitigated Negative Declaration and the Mitigation Monitoring Programs and approved the Panorama Park Project, thereby satisfying the requirements of the California Environmental Quality Act Guidelines §15074 (CEQA). At this meeting, the Commission also approved Site Development Permit SDP2021-00785, General Plan Amendment GPA-2021-0786, and Rezoning Application RZ-2021- 0787. No further actions are required at this time.

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 82nd AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $1,995,000 IN INTEGRATED CLIMATE ADAPATION AND

RESILIENCY PROGRAM (ICARP) EXTREME HEAT AND COMMUNITY

RESLIENCE PROGRAM STATE GRANT FUNDS FOR PANORAMA PARK FOR FISCAL YEAR 2024-25.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
152 1791 Parks Grants $1,995,0000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Increase (Decrease) Beginning Balance
152-1791-3629601-00000 State Grant Capital - Recreation & Culture 1,995,000 Increase Expenditures
152-1791-7200008-00000 Recreation Areas $ 1,995,000
Total $ 1,995,000 $ 1,995,000
THAT the purpose is to appropriate $1,995,000 in Integrated Climate Adaption and Resiliency Program (ICARP) Extreme Heat and Community Resilience Program state grant funds for Panorama Park for fiscal year 2024-25.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 17th day of June, 2025 and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

JACK MUNNS, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 620 Attachment: ^Resolution (4.6(c)--Accept Extreme Heat Grant for Sprayground at Panorama) Packet Pg. 621 Attachment: ^Resolution (4.6(c)--Accept Extreme Heat Grant for Sprayground at Panorama)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution approving the City of Redding as an applicant for the California Statewide Park Development and Community Revitalization Program grant administered by the California Department of Parks and Recreation; and authorize the City Manager, or designee, to execute all documents necessary to apply for the grant, appropriate funds should the grant be awarded, and execute any agreements necessary to implement the project.

Fiscal Impact
The grant application will request up to the maximum of $8.5 million to construct Panorama Park and Field House (gymnasium). Staff is required to complete the California Environmental Quality Act (CEQA) documentation and filing fees concurrent with the application. This is anticipated to cost $20,000 which can be funded out of an existing allocation in the parks development fund. The grant guidelines require a match for construction of indoor facilities.

Based on current project cost estimates a $1.5 million (15percent of total project) match will be required to complete the project. Funding from the Parks Development Fund will be utilized for the studies, fees, and match funding.

If awarded the grant, the new park and facility will require new funding for operations and maintenance. Staff estimates the early years to be close to $200,000 annually and grow to $300,000 over time as the facilities wear and require more repairs and maintenance. If approved, the ongoing operations and maintenance funding will need to be budgeted beginning in Fiscal Year 2023-2024. This cost would be a general fund expense with some offset from facility rental income.

Alternative Action
The City Council (Council) could decline to apply for the funds under this grant opportunity or provide staff with alternative direction.

MEETING DATE: October 6, 2020
ITEM NO. 4.6(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(b)--Adopt Resolution for California Statewide Park Program Application Kim Niemer, Community
Services Director
Packet Pg. 622 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Extreme Heat Grant for Sprayground at Report to Redding City Council September 29, 2020
Re: 4.6(b)--Resolution California Statewide Park Program Application Page 2 Background/Analysis
Following the passage of Proposition 68, the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018, the Statewide Park Development and Community Revitalization Grant Program allotted approximately $650 million to create, expand, and renovate parks and recreational opportunities in underserved communities. In 2019, the City of Redding (City) applied for round three of the program and received $6.7 million for the Caldwell Park Expansion project, becoming one of only 62 California communities to receive such funds. The highly competitive program received 478 applications totaling $2.3 billion in funding requests.

In July 2020, California State Parks announced round four of the program, and a total allotment of $395.3 million for park construction, improvement or expansion. To capitalize on the funding source, staff is beginning preparations for project planning and the public engagement process to submit an eligible application. Using the 2018-2021 Action Plan and the Parks, Trails, and Open Space Master Plan as a framework for selecting potential projects, staff analyzed the program guidelines alongside available park properties. The analysis determined that the 10.53-acre Panorama Park site, located at 950 Lake Blvd, demonstrated both the highest need in the community and proved to be the highest scoring park site currently in the City’s ownership. The City acquired these 10 undeveloped acres in 2006 for park purposes. In 2008, new park planning stalled as the recession hit.

The State’s Community Fact Finder tool shows that the area is considered “deficient” of park space, meaning there are no nearby parks for area residents. Additionally, the area’s median income is below the program’s low-income threshold of 80 percent of the statewide average, and is therefore considered a Severely Disadvantaged Community by those standards. The guidelines and scoring rubric for the grant favor low-income and park deficient areas, and staff believes the park site is the strongest candidate possible, more so than the already awarded Caldwell Park area was in 2019.

For the grant, the staff will propose the construction of a new large neighborhood park and recreation facility known as the Panorama Field House. The project will include park amenities such as trails, landscaping, playground, parking and more. The Field House is conceptually planned to be approximately 20,000 square feet of gym space (enough to accommodate two basketball courts) and 5,000 square feet of classroom, restroom, storage, and reception space.

This project will address the service area gap in the northwest quadrant, and address the critical lack of gymnasium space outlined in the Parks, Trails, and Open Space Master Plan. Providing recreational opportunities for the residents of the Lake Boulevard area will provide future jobs and economic investment into one of Redding’s Severely Disadvantaged Communities, as calculated by the California State Parks Community Fact Finder.

Adequate recreational gymnasium space is one of the longstanding recreational needs within the community. The City of Redding does not currently own a gym, which is atypical for a community of its size. Historically, school facilities and joint-use agreements allowed for some City programming of gym space and reduced the need for the City to operate its own facility.

Even with these partnerships, in 2004 the City’s Parks, Trails, and Open Space Master Plan highlighted the need for two additional gyms, and an additional two needed by 2020. Existing school functions, scheduling conflicts, limited availability, closed campuses and sheer capacity issues have diminished the City’s ability to rely on other facilities. When the City does have Packet Pg. 623 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Extreme Heat Grant for Sprayground at Report to Redding City Council September 29, 2020
Re: 4.6(b)--Resolution California Statewide Park Program Application Page 3 access to gyms, the school retains first priority and scheduling conflicts are a common occurrence, thus creating consistency issues for participants and staff. Furthermore, the current restrictions surrounding the COVID-19 pandemic have halted any shared use and no gymnasiums are available for City recreational programming.

At nearly 600 kids, participation in the City’s youth basketball program last year hit an all-time high. In fact, Redding Recreation turned 60 kids away due to lack of gym availability, which equates to about 10 percent of total participants. Providing a gymnasium with at least two basketball courts will address roughly 50 percent of the current identified need within the City. If funded, a City-owned facility would also be used for youth and adult volleyball leagues, adult basketball, Grasshopper sports, summer camps and much more. Staff anticipates generating rental revenue from AAU basketball teams, tournaments, and other uses as gym space in Redding is at a premium. The facility will also include classroom space for exercise and special interest classes.

As this is a new facility, there is no internal capacity to absorb the maintenance and operating costs. The grant will not fund ongoing maintenance, nor fund a project without a long term maintenance plan. Limited development opportunity makes the prospect of a new landscape maintenance district (LMD) in the area unlikely, and there are no existing LMD’s in the area into which the park could potentially be absorbed with district member approval. For these reasons, maintenance funding for the park would have to be appropriated internally. It is anticipated that construction of the facility would begin in 2023. Operations and maintenance funding would need to be budgeted for Fiscal Year 2023-2024.

As previously stated, the Lake Boulevard area has limited future development opportunities and is unlikely to generate much in terms of park in-lieu fees. Though, the nearby Kennett Court development, a recently approved affordable housing development, is currently under construction with approximately 160+ new multifamily units expected in the next few years. The project will generate park development funds that could be used for match, in addition to strong trends in park development fees throughout the City. These new residences are in addition to the 1,650 residents currently living within the park service area (0.5 mile of the site).

At its September 9, 2020, meeting, the Community Services Advisory Commission unanimously recommended that the Council approve the filing of the grant application. The application is due December 14, 2020, and involves extensive community input as required by the grant program.

During the public engagement process, it is typical for residents to bring new ideas and concepts to the table that will best fit the community’s needs. The process requires at least five public meetings to establish park needs and begin to develop the basic park feature selection and conceptual placement. Staff has experience with this framework, having followed the same guidelines during the planning phase for the Caldwell Park Expansion project. The process will conform to current COVID-19 health guidelines. Potential meeting strategies include online meetings, live and interactive broadcasts, socially distanced or independent site walks, and online polling. The state is issuing guidance on public engagement and staff will incorporate those strategies while meeting local guidelines to provide the best outcome for the current circumstances.

Council Priority/City Manager Goals
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage Packet Pg. 624 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Extreme Heat Grant for Sprayground at Report to Redding City Council September 29, 2020
Re: 4.6(b)--Resolution California Statewide Park Program Application Page 4 investment in the community.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
Resolution
Panorama Park Site Map
Panorama Field House Concept
Panorama Park Service Area
Packet Pg. 625 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Extreme Heat Grant for Sprayground at RESOLUTION NO 2020-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

APPROVING THE APPLICATION FOR STATEWIDE PARK

DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM

GRANT FUNDS
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Statewide Park Development and Community Revitalization Grant Program, setting up necessary procedures governing the application; and
WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of the application before submission of said application to the State; and
WHEREAS, successful Applicants will enter into a contract with the State of California to complete the Grant Scope project;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Redding hereby approves the filing of an application for the Panorama Park Project; and

1. Certifies that said Applicant has or will have available, prior to commencement of any work on the project included in this application, the sufficient funds to complete the project if the grant is awarded; and

2. Certifies that if the project is awarded, the Applicant has or will have sufficient funds to operate and maintain the project; and

3. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and

4. Delegates the authority to the City Manager to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and

5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines; and

6. Will consider promoting inclusion per Public Resources Code §80001(b)(8 A-G).

Packet Pg. 626 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Extreme Heat Grant for Sprayground at I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the Redding City Council on the 6th day of October, 2020, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
__________________________________
ADAM McELVAIN, Mayor
ATTEST: FORM APPROVED:
______________________________ ___________________________________ PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 627 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Extreme Heat Grant for Sprayground at

JULY WAY

LAKE FOREST DR

TAMARACK DR ST NICHOLAS AVE

SHERMAN WAY

AUGUST WAY

MIDDLE ST

VALLI CT

GOODVIEW WAY

POINSETTA AVE

LITTLE ST

LAKE BLVD

SANTA ROSA WAY
MTG. DATE:

ITEM:

ATTACHMENT:

INFORMATION TECHNOLOGY DEPARTMENT

GIS DIVISION SITE MAP
DATE PRODUCED: - 0 200 400Feet
AUGUST 4, 2020 PANORAMA PARK SITE
900 & 950 LAKE BLVD
AP# 113-120-011 & -012
P:\Parks\ProProjects\PanoramaParkSite.aprx

10.53 acres
Rocky Point
Charter School
Packet Pg. 628 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Extreme Heat Grant for Sprayground at Packet Pg. 629 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Packet Pg. 630 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Packet Pg. 631 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Packet Pg. 632 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Packet Pg. 633 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Packet Pg. 634 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Packet Pg. 635 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Packet Pg. 636 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Packet Pg. 637 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Park Service Areas
City of Redding
P:\Parks\MapDocuments\Parks_PopulationAnalysis.mxd
Airport Rd
Old Oregon Trl
Oasis Rd
Lake Blvd
Shasta V ei w Dr
Hilltop Dr
Hartnell Ave
V ci tor Ave
Old Al turas Rd
Placer St
Clear Creek Rd
Bechelli Ln
Quartz Hill Rd
Canyon Rd
Eureka Way
Churn Creek Rd
Keswi ck Dam Rd
Rancho Rd
S Bonnyview Rd
E Cypress Ave
Court St Railroad Ave
Placer Rd
Canby Rd
Cypress Ave
Hawley Rd
South St
Churn Creek Rd
Lake Blvd
Churn Creek Rd
Hartnell Ave
Old Oregon Trl
Pine St
Airport Rd
Churn Creek Rd
N Market St
Hilltop Dr
S Market St
Parkview Ave
Park Marina Dr
Girvan Rd
Buenaventura Blvd
I
0 1 2 Print Date: August 4, 2020
Miles
Public Park
Other City-Owned Property
Park Service Area (Within 0.5 Miles)
City Limit
Panorama Park Site
Packet Pg. 638 Attachment: Previous Staff Report - October 6, 2020, Item 4.6 (b) Grant Application (4.6(c)--Accept Extreme Heat Grant for Sprayground at Panorama)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve and ratify the City of Redding as an applicant to the Extreme Heat and Community Resilience Program in the amount of $2 million to build heat-resilient play infrastructural elements at Panorama Park; and authorize the City Manager, or his designee, to execute the grant agreement and all subsequent grant documents, if the grant is awarded.

Fiscal Impact
The grant application requested $2 million to build heat-resilient play infrastructural elements at Panorama Park. This is a reimbursement grant with no required matching funds. Accepting the grant and building the water play features will require future maintenance funding of approximately $20,000 annually. Future maintenance costs would have to be added to the operations and maintenance funding figures previously considered by City Council (Council) at its October 6, 2020, meeting. These figures are based on the additional staff time required to clean and maintain the structure as well as routine repairs and upkeep typical for the City of Redding’s (City) existing splash pad, Fantasy Fountain at Enterprise Park.

Alternative Action
The Council could decline to ratify the grant application. In this case, staff would withdraw the application and it would not be considered for funding. The Council could also provide staff with alternate direction.

Background/Analysis
The Governor's Office of Planning and Research administers the Extreme Heat and Community Resilience Program (EHCRP). This grant program funds and supports local, regional, and tribal efforts to reduce the impacts of extreme heat. The EHCRP aims to address extreme heat and reduce the urban heat island effect. Extreme heat interventions such as providing shade, promoting evaporative cooling, and offering public education can reduce the harm of extreme heat on California’s communities.

MEETING DATE: June 4, 2024
ITEM NO. 4.6(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(a)--Ratify Extreme Heat Community Resilience Program Grant Application for Panorama Park
Travis Menne, Director of
Community Services
Packet Pg. 639 Attachment: Previous Staff Report - June 4th, 2024 - Item 4.6(a) Grant App (4.6(c)--Accept Extreme Heat Grant for Sprayground at Panorama) Report to Redding City Council May 29, 2024
Re: 4.6(a)--Ratify EHCRP Grant Application Page 2
During community outreach staff received many requests for shade structures to make traditional play infrastructure usable during the hottest months of the year as well as water play infrastructure to help residents remain cool during the hottest months of the year. The application requested $2 million in grant funding to build a splash pad and additional shade structures to keep the park usable year-round. Developing this facility allows the public to have a free way for children and families to remain cool and active during the summer months and bolsters the quality of life for residents in the northwest quadrant of the City. Staff submitted the grant application on May 7, 2024, and awards will be announced in Summer 2024.

Environmental Review
On June 22, 2021, the Planning Commission (Commission) adopted the Mitigated Negative Declaration and the Mitigation Monitoring Programs and approved the Panorama Park Project, thereby satisfying the requirements of the California Environmental Quality Act Guidelines §15074. At this meeting, the Commission also approved Site Development Permit SDP-2021- 00785, General Plan Amendment GPA-2021-0786, and Rezoning Application RZ-2021-0787.

No further actions are required at this time.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
Previous Staff Report - October 6, 2020, Item 4.6(b) Grant Application Packet Pg. 640 Attachment: Previous Staff Report - June 4th, 2024 - Item 4.6(a) Grant App (4.6(c)--Accept Extreme Heat Grant for Sprayground at Panorama) State of California Governor’s Office of Land Use and Climate Innovation 1400 10th Street. Sacramento, California, 95814
lci.ca.gov
Governor’s Office of Land
Use & Climate Innovation
1400 Tenth Street
Sacramento, CA 95814
December 5, 2024
Travis Menne
[email protected]
RE: Award Notification – Extreme Heat and Community Resilience Program Round 1, Large Implementation Grant Award, City of Redding, City of Redding - Panorama Park Sprayground
Dear Travis Menne and partners,
The Governor’s Office of Land Use and Climate Innovation is pleased to inform you that City of Redding has been selected as a Round 1 Grantee for the Extreme Heat and Community Resilience Program award of $1,995,000.00 for the project City of Redding - Panorama Park Sprayground. The Extreme Heat and Community Resilience Program funds planning and implementation projects to mitigate the impacts of extreme heat. The Program will build frameworks for change and invest in local, regional, and tribal projects that strengthen communities that are vulnerable to extreme heat. Congratulations on your successful application!
In the coming weeks, staff from the Extreme Heat and Community Resilience Program (EHCRP) will schedule a kickoff meeting to discuss and address any outstanding issues identified by staff and an interagency review panel, as well as to finalize the partnership and grant agreement.

Grantees and Partners will need to work closely and collaboratively with staff to address all issues prior to grant execution. Please note, this is a preliminary award, and LCI reserves the right to rescind or make changes to awards before the agreement is executed. This award is contingent on the execution of a grant agreement.

We ask that you keep the awards announcement confidential until LCI posts the information publicly on our website.

We look forward to our partnership in the coming years. If you have any questions, please contact Braden Kay, EHCRP Program Manager, at [email protected]; and Kelly Meza Prado, EHCRP Senior Adaptation and Resilience Planner, at [email protected].

Sincerely,
Sam Assefa
Director, Governor’s Office of Land Use and Climate Innovation Packet Pg. 641 Attachment: Panorama Park Sprayground EHCRP Award Letter (4.6(c)--Accept Extreme Heat Grant for Sprayground at Panorama) State of California Governor’s Office of Land Use and Climate Innovation 1400 10th Street. Sacramento, California, 95814
lci.ca.gov
Governor’s Office of Land
Use & Climate Innovation
1400 Tenth Street
Sacramento, CA 95814
Packet Pg. 642 Attachment: Panorama Park Sprayground EHCRP Award Letter (4.6(c)--Accept Extreme Heat Grant for Sprayground at Panorama)

2. The term of this Agreement is:

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 643 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 644 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

Page 1 ends

Exhibit A: Scope of Work
Exhibit A: SCOPE OF WORK_________________________________________________________________ 3

1. Purpose of the Agreement ___________________________________________________________________________ 3

2. The Project is Defined by the Application and Award Letter _________________________________________________ 3

3. Grant Term________________________________________________________________________________________ 3

4. Authorized Signatories_______________________________________________________________________________ 3

5. Party Representatives _______________________________________________________________________________ 4

6. Grantee Responsibilities _____________________________________________________________________________ 4

7. Document Submission _______________________________________________________________________________ 5

8. Reporting Requirements _____________________________________________________________________________ 5

9. No Work Outside the Project Area _____________________________________________________________________ 6

10. Conditions for Beginning Work ________________________________________________________________________ 6 Exhibit B: Budget Detail and Payment Provisions _____________________________________________ 9

1. Fiscal Administration and Payment_____________________________________________________________________ 9

2. How to Submit Invoices ______________________________________________________________________________ 9

3. Invoice Dispute____________________________________________________________________________________ 10

4. Budget Contingency Clause __________________________________________________________________________ 10

5. Payment Provisions ________________________________________________________________________________ 10

6. Travel Reimbursement _____________________________________________________________________________ 11

7. Work Plan and Budget Modifications __________________________________________________________________ 11

8. Amendments _____________________________________________________________________________________ 12 Exhibit C, General Terms and Conditions ___________________________________________________ 13

1. Approval _________________________________________________________________________________________ 13

2. Amendment ______________________________________________________________________________________ 13

3. Assignment_______________________________________________________________________________________ 13

4. Records Retention _________________________________________________________________________________ 13

5. Audit and Accounting_______________________________________________________________________________ 13

6. Indemnification ___________________________________________________________________________________ 14

7. Disputes _________________________________________________________________________________________ 14

8. Independent Grantee ______________________________________________________________________________ 14

9. Non-Discrimination Clause __________________________________________________________________________ 14

10. Timeliness________________________________________________________________________________________ 15

11. Governing Law ____________________________________________________________________________________ 15

12. Unenforceable Provision ____________________________________________________________________________ 15

13. Revenue _________________________________________________________________________________________ 15 Exhibit D, Special Terms and Conditions ____________________________________________________ 16

1. Compliance with Laws and Regulations ________________________________________________________________ 16

2. Subcontractors and Partners_________________________________________________________________________ 16

3. No Third-Party Beneficiaries _________________________________________________________________________ 16

4. Project Monitoring and Oversight_____________________________________________________________________ 16

5. Dispute Resolution_________________________________________________________________________________ 17

6. Termination ______________________________________________________________________________________ 18

7. Waiver of Rights___________________________________________________________________________________ 19

8. Insurance Requirements ____________________________________________________________________________ 19

9. Stop Work________________________________________________________________________________________ 20

10. Remedies of Nonperformance _______________________________________________________________________ 20

11. Publicity _________________________________________________________________________________________ 20

12. Drug-Free Workplace Certification ____________________________________________________________________ 22

13. Americans with Disabilities Act _______________________________________________________________________ 22

14. Air/Water Pollution Violation Certification______________________________________________________________ 22

15. Payee Data Record Form - STD 204____________________________________________________________________ 23

16. Equipment _______________________________________________________________________________________ 23

17. Infrastructure _____________________________________________________________________________________ 24

18. Debt Security _____________________________________________________________________________________ 24

19. Force Majeure ____________________________________________________________________________________ 24

20. Expatriate Corporations_____________________________________________________________________________ 25

21. Corporation Qualified to do Business in California________________________________________________________ 25

22. Self-Dealing and Arm’s Length Transactions_____________________________________________________________ 25

23. Relocation _______________________________________________________________________________________ 25

24. Child Support Compliance Act________________________________________________________________________ 25 Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 645 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

Page 2 ends

Exhibit A: Scope of Work

25. Environmental Justice ______________________________________________________________________________ 25

26. Union Organizing __________________________________________________________________________________ 26

27. Prevailing Wages and Labor Compliance _______________________________________________________________ 26 Exhibit E, EHCRP Guidelines _______________________________________________________________ 28 Exhibit F, Award Letter ____________________________________________________________________ 29 Exhibit G, Grant Application_______________________________________________________________ 30 Attachment 1: Authorized Signatory Form__________________________________________________ 31 Attachment 2: Work Plan _________________________________________________________________ 33 Attachment 3, Budget Detail Worksheet ___________________________________________________ 35 Attachment 4, Invoice____________________________________________________________________ 36 Attachment 5, Invoice Dispute Notification ________________________________________________ 38 Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 646 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

Page 3 ends

Exhibit A: Scope of Work
Exhibit A: SCOPE OF WORK

1. Purpose of the Agreement
The purpose of this agreement, which includes Standard Agreement form 213 (STD 213), and all exhibits and attachments (collectively referred to as “Grant Agreement”) is to memorialize the terms and conditions related to the Governor's Office of Land Use and Climate Innovation (LCI) award of grant funds to the City of Redding (“the Grantee”).

The EHCRP funds local, regional, and tribal planning and implementation projects to mitigate the impacts of extreme heat or the urban heat island effect.

The EHCRP is administered by LCI. The Grant Agreement will be executed between the Grantee and the LCI, which collectively are referred to as “Parties.” “Coapplicants”, “Contributors”, and “Supporters” identified in the EHCRP Application are referred to as “Partners” in this Agreement but are not parties to it. (See Exhibit A, Section 6G, for requirements regarding partnership agreements for Grantees and Partners.)
For fiscally sponsored projects: the Grantee is understood to be the Fiscal Sponsor for the purposes of this agreement, acting on behalf of the sponsored project.

2. The Project is Defined by the Application and Award Letter LCI released the final EHCRP Guidelines for this Grant Agreement on April 5, 2024 (hereafter, “the Grant Guidelines” or “the Guidelines”) (Exhibit E). In accordance with the Guidelines, Grantee submitted its application (“Application”) (Exhibit G) by May 7, 2024. LCI awarded a grant to fund the project described in the Application, subject to any conditions contained within the Award Letter (Exhibit F). This project, described in the Application and Award Letter, will be referred to as the “Project” throughout this Grant Agreement.

The Guidelines, the Application, and the Award Letter are hereby incorporated into this Agreement.

3. Grant Term
The term of this Grant Agreement will commence on the date that all parties have signed the Grant Agreement on page one of the Standard Agreement (STD 213) and will conclude upon completion of the Project and payment of the last invoice, unless otherwise terminated pursuant to this Agreement (hereafter referred to as “Grant Term”).

All work outlined in the Project must be completed within thirty months of executing the Grant Agreement. Submit last invoice by end of month 30.

4. Authorized Signatories
The LCI Director or designee is authorized to sign this Grant Agreement and related documents on behalf of the LCI.

Grantee’s Authorized Signatory or designee is authorized to sign this Grant Agreement and grant-related documents as shown in the Authorized Signatory Form (Attachment 1).

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 647 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

Page 4 ends

Exhibit A: Scope of Work
Grantee must keep Authorized Signatory Forms up to date. Within seven (7) working days of any change to the authorized signatory or to the delegated authorized signatory, Grantee shall notify LCI in writing of the change. The written notice shall be sent as an electronic mail (email) attachment to be filed with the Grant Agreement.

5. Party Representatives
The Party Representatives are the primary contacts for the LCI and Grantee. The Party Representatives during the Grant Term are:

LCI
Name Title Phone Number Email
Dr Braden Kay Grant
Manager
(279) 228 – 6133 - [email protected]

Grantee
Name Title Phone Number Email
Grantee Primary
Contact:

Travis Menne,
Leah Mancabelli
Director of
Community
Services,
Project
Coordinator
[email protected],
[email protected]
Budget Lead:

Chanel Kincaid
Project
Coordinator
[email protected]
Authorized Signatory:

Barry Tippin
City Manager [email protected]
LCI and Grantee must keep the Party Representative(s) up to date. Any changes to the Party Representatives by either Grantee or LCI shall be made by providing notice within seven (7) working days of the change to the other party. The written notice shall be sent as an email attachment to be filed with the Grant Agreement.

6. Grantee Responsibilities
LCI will notify the Grantee when work may proceed. Grantee is responsible for:

A. Using grant funds only as set forth in the Project and within the specified timelines set forth in this Grant Agreement.

B. Completing work on time and within budget. This includes meeting all milestones and deliverables, as described in and in accordance with the Work Plan (Attachment 2), unless otherwise agreed to by all parties through the amendment process described in Exhibit B, Section 8.

C. Submitting invoices for reimbursement pursuant to Exhibit B, Section 2 and using the Invoice template. The Invoice Template will be provided during Invoice Training, and a sample is included in Attachment 5.

D. Meeting all reporting requirements as set forth in Exhibit A, Section 8.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 648 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

Page 5 ends

Exhibit A: Scope of Work
E. Complying with all applicable statutes, rules, and regulations.

F. Maintaining an accounting system that accurately reflects all fiscal transactions and provides accounting information, retaining all records and required documents as specified in Exhibit C, Section 4, and providing all required documents during an audit, as specified in Exhibit C, Section 5.

G. Entering into a partnership agreement with Co-Applicant(s) and Contributor(s), if any, and ensuring that the agreement is maintained throughout the Grant Term.

The partnership agreement must: 1)outline the respective obligations of the Grantee and its Partners throughout the Grant Term to implement the Project, 2) include commitments from the Grantee and the Partners that they will implement their respective obligations, 3) require co-applicants and contributors to provide copies of all documentation of actions taken related to the Project to the Lead Applicant for retention in compliance with the requirements specified in Exhibit C, Sections 4 and 5, and 4) include information about how the partners will make decisions and resolve disputes.

H. Any other obligations set forth in this Grant Agreement.

7. Document Submission
A. Electronic Mail
When this Grant Agreement requires Grantee to give invoices, reports, or other documents to the LCI, Grantee must use email and, if available, the LCIprovided online submission platform and unless this Grant Agreement specifically requires that the document be sent by mail.

All emails must contain the Grant Agreement number and Grantee’s name in the subject line.

B. Grantee acknowledges that submissions to LCI may be subject to the California Public Records Act. For tribal grantees, program staff will consult on alternative methods for information sharing to address any concerns.

8. Reporting Requirements
A. Check-Ins
i. Grantee must participate in regular check-in meetings with EHCRP staff and report on Project progress toward meeting High Level Tasks identified in the Work Plan along with any Performance Metrics and Timeliness related to that progress. The Grantee’s check-in meeting schedule will align with the invoicing frequency set forth in Exhibit B, Section 2. The Grantee must participate in no fewer than two check-in meetings per year. Grantee’s attendance and participation at scheduled check-ins are a material part of this Agreement.”
B. Progress Reports
i. Grantee will submit progress reports as specified in the grant guidelines.

Grantee must use the templates that will be made available to grantees via Grantee’s attendance and participation at scheduled check-ins are a material part of this Agreement. the program’s SharePoint. The progress reports must contain documentation of the work performed and should discuss how that work relates to specific deliverables outlined in the Work Plan (Attachment 2) and the Budget Detail Worksheet (Attachment 4).

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 649 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

Page 6 ends

Exhibit A: Scope of Work
ii. Grantee will submit a mid-term progress report to LCI half-way through the Grant Term at a date to be included in the Work Plan (Attachment 2) and using a template that will become available through the program’s SharePoint folder. The mid-term progress report will track the work completed during the first half of the Grant Term and should include the following information:
a. Outline of all activities taken pursuant to the Work Plan (Attachment 2) and the outcomes of each activity.
b. Meetings and actions taken by the Grantee.
c. An accounting of the expenditures made by the Grantee d. Feedback on the implementation process for EHCR program staff including barriers, challenges, and opportunities.
iii. When the Project is completed, Grantee must submit a Final Report. To complete and submit the Final Report:
a. Submit the Final Report with the last invoice. If Grantee does not submit the Final Report with the last invoice, then the last invoice will be considered incomplete and returned following the process specified in Exhibit D, Section 5A.
b. Use the Final Report Template, which will be available in the program’s SharePoint folder.
c. Sign the Final Report. Make sure the Final Report is signed by the person authorized to sign on the most current Authorized Signatory Form (Attachment 1).
d. Include details in the Final Report. Put enough detail in the Final Report to show that Grantee completed the Project and fulfilled the terms of the Grant Agreement and that both the last invoice and the five percent (5%) retention should be paid for completing the Project.

C. Additional Reporting Requirements
i. Grants that are funded by the Greenhouse Gas Reduction Fund (GGRF) funds must comply with all GGRF reporting requirements.

9. No Work Outside the Project Area
A. The “Project Area” shall be defined as the area boundary for the Project, as identified in application (Exhibit G) and workplan (Attachment 2). Invoices submitted need to reflect that work has occurred on the project area (Exhibit G).

B. No work outside the Project Area will be reimbursable through this agreement.

LCI disclaims any representations, express or implied, that any work outside the Project Area that was not approved as part of the Application is or will be funded by the EHCRP. Grantee waives any claims against LCI related to such work.

10. Conditions for Beginning Work
A. Readiness Requirements
a. Conditions for beginning work apply to all projects proposing physical infrastructure, nature-based solutions, or other modifications to a property.

Grantee must ensure that the Project meets all readiness requirements Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 650 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

Page 7 ends

Exhibit A: Scope of Work
prior to expending any direct project costs (“Direct Costs”). For the purposes of the Conditions for Beginning Work Section (Exhibit A, Section 10A), Direct Costs are defined as expenses directly tied to physical items necessary for implementation. Examples of Direct Costs may include, but are not limited to, the purchase of tangible construction and installation materials.
b. Indirect costs (“Indirect Costs”) that support project readiness are allowed during the first six months. For the purposes of the Conditions for Beginning Work Section (Exhibit A, Section 10A) of this agreement, Indirect Costs are not directly tied to grant-funded tasks related to the construction or modification of physical infrastructure. Examples of Indirect Costs may include, but are not limited to, programmatic activities such as research and community outreach, personnel costs for administrative, supervisory, legal, or executive staff, and expenses for support units such as clerical support and housekeeping.
c. Readiness requirements include:
i. CEQA compliance documentation if applicable.
ii. A demonstration of site control. For Projects where the Grantee or one of its partners does not own the site, the Grantee must provide evidence of a legally binding commitment of the site owner(s) to transfer ownership or allow the Grantee and/or its partners to access the site as needed for the purposes of implementing the Project.
iii. Documentation of all permits required to implement the Project. A list of all permits required to implement the Project must be included in the Work Plan included with this Agreement in Attachment 2.
iv. Documentation of any other pre- implementation requirements identified in the Work Plan (Attachment 2).
d. Grantee must demonstrate readiness within the first 6 months of the Grant Term. Readiness will be assessed and approved independently for each project.
e. LCI has sole discretion to determine when the Grantee has demonstrated readiness for the Project. The Grantee and its partners may only expend Direct Costs on the Project once Grantee receives written notice from LCI. f. LCI will provide written notice regarding the readiness status of each Project in a Readiness Memo. The Readiness Memo will be updated as the Grantee submits additional readiness documentation.

B. Failure to meet Readiness Requirements
a. If Grantee fails to meet all required readiness requirements within the 6 months of the Grant Term will be, the project will be deemed infeasible and ineligible for reimbursement, unless LCI gives written approval to extend the timeline to meet the readiness requirements. b. Grantee may petition LCI for approval to extend the deadline to meet readiness requirements by submitting a written petition to LCI no later than one month prior to the readiness deadline. The written petition shall Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 651 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

Page 8 ends

Exhibit A: Scope of Work
include information detailing the actions the Grantee and its partners have taken up to this point to attempt to meet the readiness deadline, the reason(s) that it is not feasible for the Grantee and its partners to meet the readiness deadline, and how much additional time is needed for the Grantee to fulfill all remaining readiness requirements. c. If the Project is deemed infeasible and ineligible for reimbursement, Grantee may not allocate Project funds to any different project without written LCI approval.

C. CEQA Readiness Requirements
a. Grantee is responsible for complying with all applicable laws and regulations for the Project, including the California Environmental Quality Act (CEQA) (PRC § 21000 et seq.) if applicable. Documentation of CEQA compliance must be provided to LCI to establish readiness prior to Project implementation.
b. The following documentation is acceptable to demonstrate CEQA compliance:
i. Documentation for projects to which CEQA does not apply

1. A signed letter or similar document from the head of the administrative approving entity (e.g., Planning Director) of the lead agency stating that CEQA does not apply to the Project and the basis for that determination.
ii. Documentation for projects that are categorically or statutorily exempt

1. A CEQA Notice of Exemption (NOE) that has been
approved by the appropriate body pursuant to their
obligations under CEQA; or

2. Other documentation confirming that the project is exempt from CEQA, including but not limited to:
a. A resolution adopted by the legislative body of the
lead agency (e.g., City Council, Board of Supervisors)
confirming a project’s exemption. If a resolution or
similar mechanism is not available or does not exist,
meeting minutes documenting the legislative body’s
consideration and approval of the project’s CEQA
compliance may be submitted.
b. A signed letter or similar document from the head of an administrative approving entity (e.g., Planning
Director) of the lead agency.
iii. Documentation for all other projects subject to CEQA

1. A file-stamped Notice of Determination
D. Although not required to establish readiness for Project implementation, Grantee must inform LCI if any legal claims are filed challenging any of the approvals for the Project, including CEQA approvals, within 3 business days of service of the complaint.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 652 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit B, Budget Detail and Payment Provisions
Exhibit B: Budget Detail and Payment Provisions

1. Fiscal Administration and Payment
A. The Grantee is responsible for maintaining records that fully disclose its activities to implement the Project. Adequate documentation for each reimbursable transaction shall be maintained to permit the determination, through an audit if requested by the LCI, of the accuracy of the records and the eligibility of the expenditures charged to EHCRP grant funds. If the eligibility of the expenditure cannot be determined because records or documentation are inadequate, the expenditure may be disallowed.

B. To receive payments of grant funds, Grantee must submit to LCI the documentation listed in Exhibit B, Section 2. LCI agrees to reimburse Grantee for actual costs incurred for work performed, in accordance with the rates specified in the Budget Detail Worksheet (Attachment 4).

C. LCI will withhold five percent (5%) of each invoice, to be paid once all terms of the Grant Agreement have been satisfied.

D. Payment shall be made within forty-five (45) days of receipt and approval of an invoice. Failure to comply with requirements may result in non-payment or delayed payment.

E. For additional payment principles, see Exhibit B, Section 5.

F. LCI does not currently have infrastructure to support administering advance payments. At its election, LCI may offer an advance payment process to Grantee through an amendment to this Agreement.

2. How to Submit Invoices
A. Grantee must email the Invoice (PDF) to [email protected] and copy the Grant Manager and Senior Planner identified by LCI in Exhibit A, Section 5 on the email as well. The email must include the Grant Agreement number and Grantee’s name in the subject line. Grantee shall submit invoices at least quarterly but no more frequently than monthly to the Grant Manager unless specified otherwise. A request for payment shall consist of:
i. The Invoice on official letterhead and signed by the Authorized Signatory or authorized designee specified in this Agreement (Exhibit A, Section 3), certifying the expenditures are for actual expenses for the tasks performed under this Grant Agreement. While an example of the Invoice Template will be provided during training, a sample is included in Attachment 5. ii. Each cost category and task must correspond to a cost category and task identified in the Budget Detail Worksheet (Attachment 4). iii. Supporting documentation for all itemized costs. Documentation may include but is not limited to: copies of purchase orders, receipts, subcontractor invoices, and timesheets. These items must contain sufficient information to establish that the specific service was rendered, or purchase was made.
a. Supporting documentation should be clearly labeled by task. b. Records documenting time spent performing the work shall identify the individual, the date on which the work was performed, the specific grantrelated activities or objectives to which the individual’s time was devoted, the hourly rate, and the amount of time spent.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 653 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit B, Budget Detail and Payment Provisions
B. Supporting documentation (e.g., timesheets, activity logs, cancelled checks) for matching funds does not need to be submitted to LCI but should be retained by Grantee in the event of an audit (Exhibit C, Section 5).

C. At any time, LCI may request hard copies of invoices, reports, supporting documentation, and evidence of progress.

3. Invoice Dispute
In the event of an invoice dispute, see Exhibit D, Section 5.

4. Budget Contingency Clause
A. If the Budget Act of the current year and/or any subsequent years covered under this Grant Agreement does not appropriate sufficient funds for the program, this Grant Agreement shall have no further force nor effect. In this event, LCI shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Grant Agreement, and Grantee shall not be obligated to perform any provisions of this Grant Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, LCI shall have the option to either cancel this Grant Agreement or offer an amendment to reflect the reduced amount. In the event that LCI cancels the Grant Agreement, LCI shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Grant Agreement, and Grantee shall not be obligated to perform any provisions of this Grant Agreement.

5. Payment Provisions
A. All costs to be reimbursed must be consistent with the Guidelines and the Project (Exhibit E).

B. Partners must invoice Grantee before Grantee submits an invoice to LCI. All payments will be issued to the Grantee, who will be responsible for disbursing payment to Partners. All invoices submitted by Partners to the Grantee must be contain sufficient information for Grantee to be able to invoice LCI in accordance with Exhibit B, Sections 1 and 2.

C. All costs to be reimbursed must be reasonable, as defined below:
i. A cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. In determining reasonableness of a given cost, consideration must be given to:
i. Whether the cost is of a type generally recognized as ordinary and necessary for the operation of the entity or the proper and efficient performance of this Agreement.
ii. The restraints or requirements imposed by such factors as: sound business practices; arm's-length bargaining; federal, state, local, tribal, and other laws and regulations; and terms and conditions of this Agreement.
iii. Market prices for comparable goods or services for the geographic area.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 654 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit B, Budget Detail and Payment Provisions
iv. Whether the Grantee or Partner acted with prudence in the circumstances considering their responsibilities to their employees, the public at large, and the state.
v. Whether the cost significantly deviates from the acquiring entity’s established practices and policies regarding the incurrence of costs.
ii. LCI has the sole discretion to determine if a cost is reasonable. Any costs that do not meet the requirements above may not be reimbursed by the State. The Grantee may file a Dispute to contest LCI’s determination as set forth at Exhibit D, Section 5.

D. Indirect Costs exceeding twenty percent (20%) of the total grant award are not eligible for reimbursement, as defined in the Guidelines.

E. LCI will reimburse Grantee only for actual expenses incurred during the term of this Grant Agreement, as specified in the Budget Detail Worksheet (Attachment 4).

6. Travel Reimbursement
Travel expenses directly related to the performance of this Grant Agreement will be subject to the State of California travel reimbursement rates in effect during the Grant Term.

A. LCI will only reimburse for actual expenditures incurred for in-state travel with the exception of incidental costs, which are not reimbursable.

B. Grantee shall maintain, and submit upon request, detailed travel records and supporting documents (e.g., travel request and approval forms, expense claims, invoices, and receipts for lodging and transportation) showing the date and purpose of the grant-related travel, destination, and, in the case of travel by automobile, the number of miles driven.

C. Grantee shall ensure travel costs are included in the Budget Detail Worksheet (Attachment 4) and are tied to tasks and deliverables in the Work Plan (Attachment 2).

D. Grantee and any person traveling pursuant to this Grant Agreement indemnifies and holds harmless LCI and the State of California for any liabilities resulting from such travel.

7. Work Plan and Budget Modifications
A. Grantee must keep the Work Plan (Attachment 2) and Budget Detail Worksheet (Attachment 4) up to date as specified in this Section and Exhibit B, Section 8.

B. Changes of up to twenty percent (20%) of the cost description outlined in the Budget Detail Worksheet(Attachment 4) shall be made by providing a written request to LCI before submission of the affected invoice and shall be effective upon written approval from the Grant Manager. Total costs cannot exceed the maximum grant fund amount set forth in this Agreement. Once effective, the change shall be deemed incorporated into the Grant Agreement.

C. Moderate changes to deliverable due dates and minor changes to subtask descriptions in the Work Plan (Attachment 2) shall be made by providing a written request to LCI before submission of the affected invoice and shall be Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 655 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit B, Budget Detail and Payment Provisions
effective upon written approval from the Grant Manager. Once effective, the change shall be deemed incorporated into the Grant Agreement. Once effective, the change shall be deemed incorporated into the Grant Agreement.

D. Material changes to the Work and Budget shall follow the amendment process, specified in Exhibit B Section 8. Material changes include:
i. Cost changes of more than twenty percent (20%) between cost descriptions in the Budget Detail Worksheet
ii. Elimination or alteration of tasks or deliverables
iii. Significant changes to deliverable due dates
iv. Change in Partners, see Exhibit A, Section 1
v. Other changes deemed material by the Grant Manager

8. Amendments
A. This section applies to all amendments to this Grant Agreement, except for the following:
i. Changes to the Authorized Signatory Form (Attachment 1). For changes to the Authorized Signatory Form see Exhibit A, Section 3. ii. Changes to Party Representatives as set forth in Exhibit A, Section 4. iii. Non-Material changes to the Work Plan and Budget Detail Worksheet as set forth in Exhibit B, Section 7.

B. For all other amendments, Grantee must request and obtain prior written approval before any amendment to this Grant Agreement is valid.

C. Request for amendments must:
i. Be prepared, in writing, on official letterhead and signed by the Authorized Signatory or designee for Grantee.
ii. Be submitted to the Grant Manager at least two (2) months prior to when the amendment is needed.
iii. Include the Grant Agreement number, a detailed explanation of the proposed amendment, reason for the proposed amendment, and the effect of not approving the request.
iv. Include a copy of the document(s) requested for amendment that shows the requested changes.

D. The Grant Manager will make reasonable efforts to respond in writing within fifteen (15) working days from receipt of request to approve or deny the request for amendment, including the reason for the decision.

E. The Grant Manager will make reasonable efforts to process amendments within thirty (30) days of the approval date. The amendment will not be in effect until both Parties’ Authorized Signatories or designees have signed the Grant Agreement amendment.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 656 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit C, General Terms and Conditions
Exhibit C, General Terms and Conditions

1. Approval
This Grant Agreement is of no force or effect until signed by both Parties. Grantee may not commence performance until such approval has been obtained.

2. Amendment
No change to this Grant Agreement shall be valid unless made in accordance with Exhibit B. No oral understanding or change not incorporated in this Grant Agreement is binding on any of the Parties.

3. Assignment
This Grant Agreement is not assignable by Grantee, either in whole or in part, without the consent of LCI in the form of an amendment.

4. Records Retention
A. Grantee shall establish an official file containing adequate documentation of all actions taken with respect to the Project, including copies of the Grant Agreement, changes, amendments, letters, email correspondence, invoices, financial records, and reports and other documentation for a minimum of four (4) years following the final payment of funds or until completion of any action and resolution of all issues which may arise as a result of an audit, whichever is later. Grantee further agrees to require co-applicants (see Exhibit A, Section 6G for partnership agreement requirements) and subcontractors to provide copies of all documentation of actions taken related to the Project to the Grantee for retention in compliance with this section.

B. Grantee shall adequately protect all records, physical and electronic, from loss, damage, or destruction during the four (4) year retention period.

C. Grantee must establish a separate ledger account for receipts and expenditures of grant funds and maintain expenditure details in accordance with the Work Plan (Attachment 2) and Budget Detail Worksheet (Attachment 4). Separate bank accounts are not required. Grantee must maintain financial records of expenditures in accordance with generally accepted accounting principles.

D. Grantee must maintain documentation of its normal procurement policies and procedures.

5. Audit and Accounting
A. Grant funded projects are subject to audit by the State of California during the grant term and for up to four (4) years following the termination of the Grant Agreement. Grantee agrees that LCI, the Department of Finance, the Bureau of State Audits, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Grant Agreement. The audit may consist of examining and auditing pertinent books, documents, papers, and records including financial transactions and supporting documents, general accounting systems, internal controls, management practices, policies, and procedures pertaining to the performance of this Grant Agreement. Grantee shall be given advance notice when the grant-funded Project is selected for an audit or review by LCI, the Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 657 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit C, General Terms and Conditions
Department of Finance, the Bureau of State Audits, or their designated representative(s). Grantee agrees to allow the auditor(s) access to such records during normal business hours, excluding State of California holidays, and to allow interviews of any employees who might reasonably have information related to such records.

B. Grantee further agrees to comply with Government Code section 8546.7 in its interactions with co-applicants and subgrantees and be aware of the penalties for violations of fraud and for obstruction of investigation as set forth in Public Contract Code section 10115.10.

C. Partners and subcontractors of the Grantee who are paid with grant funds under the terms of this Grant Agreement shall be responsible for maintaining accounting records as specified above. Grantee shall include a term in all contracts to that effect.

6. Indemnification
Grantee agrees to indemnify, defend, and hold harmless the State of California, its officers, agents, and employees from any and all claims and losses accruing or resulting to any and all Grantees, partners, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by Grantee in the performance of this Grant Agreement.

7. Disputes
Grantee shall continue with the responsibilities under this Grant Agreement during any dispute.

8. Independent Grantee
Grantee, and the agents and employees of Grantee, in the performance of this Grant Agreement, shall act in an independent capacity and not as officers, employees, or agents of LCI.

9. Non-Discrimination Clause
During the performance of this Grant Agreement, Grantee and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, color, ancestry, national origin, religion, creed, age (over 40), mental disability, physical disability, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, and military and veteran status. Grantee and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

Grantee and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, §§12990, subds. (a)-(f) et seq.) and the applicable regulations promulgated thereunder (Cal. Code Regs., tit. 2§, § 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Grant Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 658 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit C, General Terms and Conditions
Agreement by reference and made a part hereof as if set forth in full. Grantee and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Grant Agreement.

Grantee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Grant Agreement.

10. Timeliness
Time is of the essence in this Grant Agreement. LCI and Grantee will work collaboratively to ensure this Grant Agreement and the Project are administered in a timely fashion.

11. Governing Law
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California.

12. Unenforceable Provision
If any provision of this Grant Agreement is unenforceable or held to be unenforceable, then the Parties agree that all other provisions of this Grant Agreement have force and effect and shall not be affected thereby.

13. Revenue
All revenue generated as a part of the Project by Grantee, their partners or subcontractors must be used to further the Project to the extent reasonably possible.

Grantee must keep records of revenue expenditures for audit purposes.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 659 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions
Exhibit D, Special Terms and Conditions

1. Compliance with Laws and Regulations
By signing this Grant Agreement, Grantee certifies that it shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits and shall secure any new permits required by authorities having jurisdiction over the Project(s), and maintain all presently required permits.

Grantee is responsible for complying with all applicable requirements, if any, of the California Environmental Quality Act (CEQA) (Pub. Resources Code, §§ 21000 et seq.). LCI’s selection of a Project for a planning grant does not foreclose appropriate consideration of alternatives or mitigation measures that would reduce or eliminate adverse environmental effects of any project during the CEQA review process. Nor does it foreclose the possibility that the project may be denied due to its significant environmental effects, if any. No work that is subject to CEQA may proceed until clearance is given by all lead and responsible agencies.

2. Subcontractors and Partners
LCI ’s contractual relationship is with Grantee, and not any of its Partners or subcontractors. Grantee is entitled to make use of its own staff, Partners, and subcontractors, as identified in the Budget Detail Worksheet (Attachment 4), and will comply with its own competitive bidding and sole sourcing requirements for subcontracts that arise out of or in connection with this Grant Agreement. Grantee shall manage, monitor, and accept responsibility for the performance of its own staff, Partners, and subcontractors, and will conduct Project activities and services consistent with professional standards for the industry and type of work being performed under this Grant Agreement.

Nothing contained in this Grant Agreement or otherwise shall create any contractual relationship between LCI and any Partners or subcontractors, and no subcontract shall relieve Grantee of its responsibilities and obligations hereunder.

Grantee agrees to be as fully responsible to LCI for the acts and omissions of Partners and subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by Grantee. Grantee's obligation to pay Partners and subcontractors is an independent obligation from LCI’s obligation to make payments to Grantee. As a result, LCI shall have no obligation to pay or to enforce the payment of any moneys to any Partner or subcontractor.

3. No Third-Party Beneficiaries
This Grant Agreement is not intended for the benefit of any person or entity other than the Parties, and no one other than the Parties themselves may enforce any of the rights or obligations created by this Grant Agreement.

4. Project Monitoring and Oversight
A. Project monitoring and oversight is essential to ensure the Project stays within scope and is completed on schedule and within budget in accordance with this Grant Agreement. It is the responsibility of the Grantee to monitor the Project to ensure that it is completed in accordance with this Grant Agreement.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 660 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions
B. Grantee agrees that LCI has the right to visit the site of the Project described in the Application (Exhibit G) and the Project Area (Exhibit G).

C. Grantee agrees that LCI has the right to conduct a final inspection of completed Projects, as determined by LCI. For any construction projects which require certification by the appropriate registered professional (such as a California Registered Civil Engineer or Geologist) that the Project has been completed in accordance with any final plans and specifications, Grantee must notify the LCI Grant Manager of the inspection date at least (10) working days prior to the inspection in order to provide LCI the opportunity to participate.

D. The LCI Grant Manager has the right to request phone calls or in-person meetings with the Grantee’s Party Representatives to discuss the progress of the Project. Grantee must work with the LCI Grant Manager to accommodate monitoring requests.

5. Dispute Resolution
A. Invoice Disputes
i. In the event of an invoice dispute, the Grant Manager will notify Grantee by phone and follow up in writing using the Invoice Dispute Notification Template (Attachment 6) within ten (10) working days of receipt of the disputed invoice.
ii. During the dispute, both parties shall deal in good faith to resolve the dispute.

Grantee shall continue to meet its responsibilities and obligations under the terms of this Grant Agreement.
iii. If Grantee contests the decision made by the Grant Manager, Grantee shall submit a written “Notice of Dispute” on official letterhead, according to Subsection C below.

B. General Disputes
i. In the event of a dispute unrelated to the dispute of an invoice, Grantee shall first attempt to resolve the dispute with the Grant Manager. ii. Both parties shall deal in good faith and attempt to resolve the dispute informally.
iii. Grantee shall continue to meet its responsibilities and obligations under the terms of this Grant Agreement during a dispute.
iv. If Grantee contests the decision made by the Grant Manager, Grantee shall submit a written “Notice of Dispute” on official letterhead, according to Subsection C below.

C. Contesting a Dispute Decision
i. If Grantee contests a decision made by the Grant Manager, Grantee may submit a written “Notice of Dispute” on official letterhead. The “Notice of Dispute” shall include:
• The Grant Agreement number
• A complete description of the basis for the dispute
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 661 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions
• Legal authority or pertinent facts, supporting arguments and documentation
• Action requested for resolution
The “Notice of Dispute” shall be sent to the following address, with copies sent via email to the LCI contacts in Exhibit A, Section 4:

Governor’s Office of Land Use and Climate Innovation
EHCRP
Attn: EHCRP Program Manager
1400 Tenth Street
Sacramento, CA 95814
ii. Within 30 days after receipt of the “Notice of Dispute,” the LCI EHCRP Program Manager shall review the dispute and submit a written decision to Grantee, which shall include:
• The decision made
• An explanation for the decision
iii. The written dispute decision of the LCI EHCRP Program Manager is considered final and cannot be disputed further by the Grantee.

6. Termination
A. Completion of Project. This Grant Agreement shall terminate upon completion of the Project and payment of the last invoice, except those provisions which survive termination.

B. Early Termination. Either Party may terminate this Grant Agreement upon thirty (30) days advance written notice by certified mail to the other Party. The notice shall specify the reason for early termination and may permit Grantee or LCI to rectify any deficiency(ies) prior to the early termination date. i. Conditions of early termination:
a. Upon any termination, Grantee must deliver all invoices, reports, and other deliverables required by this Grant Agreement up to the time of termination. Grantee must deliver all materials within sixty (60) calendar days of the termination date.
b. Upon receipt of notice from LCI of Termination for Convenience, or upon sending the notice of early termination to LCI, Grantee shall immediately take action to ensure neither it nor any Partner or Subcontractor incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities.
c. LCI will examine the extent of Grantee compliance for work partially completed and reasonably determine costs eligible for reimbursement based on final invoices submitted and compliance with this Grant Agreement.
ii. The rights and remedies of LCI and Grantee provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Grant Agreement.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 662 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions

7. Waiver of Rights
A. Grantee waives any and all rights to any type of express or implied indemnity or right of contribution from LCI, its officers, agents, or employees for any liability arising from, growing out of, or in any way connected with this Grant Agreement.

B. Grantee waives all claims and recourses against LCI, including the right to contribution for loss or damage to persons or property arising from, growing out of, or in any way connected with or incident to this Grant Agreement, except claims arising from the gross negligence of LCI, its officers, agents, and employees.

C. None of the provisions of this Grant Agreement shall be deemed waived unless expressly waived in writing.

8. Insurance Requirements
A. A Grantee that is a governmental organization may provide evidence of sufficient self-insurance to satisfy the insurance requirements below.

B. If Grantee is not a governmental organization or is a governmental organization that is unable to provide evidence of sufficient self-insurance, then the following are the insurance requirements:

C. Grantee must ensure the following insurance policies are obtained and kept in force for the term of this Grant Agreement, with no lapses in coverage, that cover any acts or omissions of Grantee or its employees engaged in carrying out any tasks specified in this Grant Agreement:
i. Workers’ Compensation Insurance in an amount of not less than the statutory requirement of the State of California (Labor Code, § 3700 et seq.). ii. Commercial general liability insurance in an amount of not less than $1,000,000 per occurrence for bodily injury and property damage combined. iii. Motor vehicle liability with limits not less than $1,000,000 per accident for bodily injury and property damage combined. Such insurance shall cover liability arising out of a motor vehicle including owned or hired, and nonowned motor vehicles.

D. Insurance policies must name the State of California, its officers, agents, employees, and servants as additional insured parties for the commercial general liability and automobile liability insurance, but only with respect to work performed under this Grant Agreement.

E. Grantee is responsible for guaranteeing that a copy of each Certificate of Insurance is submitted LCI within sixty (60) calendar days of the Grant Agreement signature. The grant number must be included on each submitted Certificate of Insurance.

F. Grantee must notify LCI prior to any insurance policy cancellation or substantial change of policy, including lapse of coverage, change in coverage amount, or change in carrier. Grantee shall submit proof of new or updated policy based on insurance requirements within thirty (30) days of policy cancellation or substantial policy change. Failure to provide proof of insurance may result in termination of this Grant Agreement.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 663 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions

9. Stop Work
If it is determined, at the sole discretion of LCI, that Grantee is not meeting the terms and conditions of this Grant Agreement, immediately upon receiving a written notice through certified mail from LCI to stop work, Grantee shall cease all work under this Grant Agreement. LCI has the sole discretion to determine that Grantee meets the terms and conditions of this Grant Agreement after a stop work order, and to send a written notice to Grantee to resume work under this Grant Agreement.

10. Remedies of Nonperformance
Grantee’s failure to comply with any of the terms and conditions of this Agreement shall constitute a breach of this Agreement. LCI will give written notice to the Grantee to cure the breach or violation within a period of not less than 15 days.

In addition to the other remedies that may be available to LCI in law or equity for breach of this Agreement, LCI may at its discretion exercise the following remedies:

A. Undertake the dispute resolution process set forth at Exhibit D, Section 5; B. Issue a stop work order pursuant to Exhibit D, Section 9; C. Disqualify the Grantee from applying for future EHCRP funds or other LCI administered grant programs;
D. Revoke existing EHCRP grant funds to the Grantee;
E. Require the repayment of EHCRP grant funds disbursed and expended under this Agreement;
F. Seek a court order for specific performance of the obligation defaulted upon, or the appointment of a receiver to complete the obligations in accordance with the EHCRP Guidelines and this Agreement;
G. Other remedies available by law, or by and through this Agreement. All remedies available to LCI are cumulative and not exclusive.

11. Publicity
Grantee agrees that it will acknowledge LCI in all publications, websites, signage, invitations, and other media-related and public-outreach products related to the EHCRP. LCI staff will provide LCI logo files and guidance on their usage directly to Grantee. Grantee agrees to adhere to the Communications Kit provided by LCI (Exhibit H). If Grantee is planning an event or announcement, needs sample materials, or needs assistance or advice, Grantee shall contact the Grant Manager.

A. Long-Form Materials: Long-form written materials, such as reports, must include the following standard language about LCI, EHCRP, and the Integrated Climate Adaptation and Resiliency Program (ICARP):

The Extreme Heat and Community Resilience Program supports a growing practice of extreme heat relief and long-term resilience to extreme heat across California. Extreme heat will impact every county in California. However, there are many actions we can take to reduce or prevent heat-related impacts to public health, our ecosystems, and the economy. EHCRP is dedicated to supporting a statewide movement to build resilience to extreme heat through job creation, placemaking, place-keeping, and protecting and improving health outcomes of Californians who are disproportionately impacted, exposed to, or Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 664 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions
at risk of harm from extreme heat.
• The EHCRP is an initiative of the Integrated Climate Adaptation and Resiliency Program (ICARP) housed within the Governor’s Office of Land Use and Climate Innovation. ICARP advances statewide climate adaptation and resilience by coordinating investments, partnerships and climate science to ensure people, natural systems, and the built environment are protected, prepared, and thrive in the face of climate change. Learn more:
https://opr.ca.gov/climate/icarp/
• Press Releases, Flyers, and Visual Materials: Any informational materials that do not qualify as long-form, but that include at least a paragraph of text, such as press releases, media advisories, short case studies, flyers, etc., must include either of the following messages:

Long version:
“[Project Name] is supported by the Extreme Heat and Community Resilience Program at the Governor’s Office of Land Use and Climate Innovation (LCI).

The Extreme Heat and Community Resilience Program is an initiative of LCI’s Integrated Climate Adaptation and Resiliency Program (ICARP). ICARP advances climate adaptation and resilience in California by coordinating investments, partnerships and climate science to ensure people, natural systems, and the built environment are protected, prepared, and thrive in the face of climate change.

Short version:
“[Project Name] is supported by the Extreme Heat and Community Resilience Program implemented by the Governor’s Office of Land Use and Climate Innovation.”
Grantee may at times produce promotional materials that are primarily visual in nature, such as banners, signage, certain flyers, and sharable images for social media. In such cases, when including the above boilerplate language acknowledging ICARP and LCI support is not practical, Grantee should instead include the official LCI logo, preceded by the words “Funded by.” B. Media Inquiries: Grantees must distribute a press release after grant decisions are presented during ICARP Technical Advisory Council (TAC) Meetings, and may be requested to present before the TAC and release communications materials for other major milestones throughout the lifecycle of the grant. All press releases must be approved by the LCI Communications and External Affairs prior to distribution and LCI must be alerted to all press events related to the grant.

C. Communications Materials and Photos: Grantee shall share between 8-12 highresolution, color photos with LCI during the Grant Term. These photos should include pictures of people involved with the Project, the Project area, and/or Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 665 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions
activities conducted during the Grant Term. LCI reserves the right to use these photos across its communications platforms.

D. Social media: Grantee is encouraged to use social media to share and inform the public of activities under this Grant Agreement. We are present in LinkedIn, Facebook, Instagram, Snapchat, and X. .

12. Drug-Free Workplace Certification
In signing this Grant Agreement, Grantee certifies that it will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

A. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

B. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or organization's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations.

C. Every employee who works on this Grant Agreement will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on this Grant Agreement.

Failure to comply with these requirements may result in suspension of payments under this Grant Agreement or termination of this Grant Agreement or both, and Grantee may be ineligible for award of any future State of California agreements if LCI determines that any of the following has occurred: Grantee has made false certification, or violated the certification by failing to carry out the requirements as noted above (Gov. Code, § 8350 et seq.).

13. Americans with Disabilities Act
Grantee will comply with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 U.S.C. 12101 et seq.).

14. Air/Water Pollution Violation Certification
Under State of California laws, Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the California Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 666 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions

15. Payee Data Record Form - STD 204
This form must be completed by all Grantees that are not another state agency or other governmental entity.

16. Equipment
A. The cost to lease equipment to use in the grant project area may be charged to the grant. Cost of leased equipment charged to the grant must be substantiated with receipts identifying equipment was leased, lease rate and total cost.

B. Use of equipment owned by the Grantee but not purchased with grant funds, may be charged to the grant at a rate set by the California Department of Transportation Labor Surcharge and Equipment Rental Rate Guide. Use of Grantee equipment must be substantiated with an equipment usage log that identifies the equipment used, rate, and total rental cost.

C. Purchase of equipment using grant funds is allowable only with prior approval by the LCI Grant Manager. The Grantee must provide to LCI a cost-benefit analysis to justify the cost of purchasing equipment as opposed to leasing the same equipment.
i. The cost of equipment purchased shall be substantiated by purchase receipt.
ii. Any equipment purchased with grant funds with LCI approval that is reimbursable as a Direct Cost of the Project must be solely owned on the title by the Grantee or Partner.
iii. Each grant-funded piece of equipment must be dedicated to the same use described in proportion in scope as in the Grant Agreement, unless LCI otherwise approves in writing, for the useful life of the equipment. iv. If the owner of the grant-funded equipment determines that it no longer has need for the grant-funded equipment before the end of the equipment’s useful life, the owner shall donate the grant-funded equipment to a public entity or nonprofit organization that will use the grant-funded equipment for purposes that are similar to the purpose intended in the Grant Agreement or to a public entity or nonprofit that serves the project area.
v. For the duration of the useful life of each grant-funded piece of equipment, the grantee shall maintain a record identifying each piece of grant-funded equipment, the expected useful life of each item, and the ultimate disposition (disposal or donation). The requirements of this section will survive termination of this agreement.

D. Grantee will assume all risk including cost for maintenance, repair, loss, destruction, and damage to all equipment until disposition of equipment. LCI may, at its discretion, repair any damage or replace any lost or stolen items and deduct the cost thereof from Grantee’s invoice to the State, or require Grantee to repair or replace any damaged, lost, or stolen equipment to the satisfaction of LCI with no expense to the State.

E. In the event of theft, a report must be filed immediately with the California Highway Patrol (State Administrative Manual § 8643 [Lost, Stolen, or Destroyed Property]).

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 667 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions
F. Grantee must maintain an inventory record for grant-funded equipment purchased or built with funds provided under this Grant Agreement. In addition, items of grant-funded equipment or supplies that are prone to theft, loss, and misuse and may contain sensitive data (e.g., computers, printers, smartphones, tablets, cameras, GPS devices, etc.) must be inventoried. This equipment inventory record must be updated within mid-term reports and reports accompanying quarterly invoices, and upon request [reference reporting requirements section].

17. Infrastructure
A. Grantee must ensure all necessary rights of way, property ownership, or leases have been secured prior to construction for at least the useful life of the Project.

Purchases of all real property required for the Project must be free and clear of liens, conflicting easements, obstructions, and encumbrances. Any property acquisition by Grantee must not involve eminent domain proceedings or threat of eminent domain proceedings. Grantee must record deed restrictions on Project property, as applicable.

B. For any rights of way, real and personal property, leases, improvements, and infrastructure funded as a reimbursable direct cost of the Project, the Grantee, Partner, or public agency, as approved in writing by the LCI Grant Manager, must be the sole owner of the title or leasehold. Each site acquired or improved upon with funding provided under this Grant Agreement must remain permanently dedicated to the described use in the same proportion and scope as was in the Grant Agreement, unless LCI agrees otherwise in writing. If the ownership or use of the property changes to a use not in accordance with the Grant Agreement, Grantee may be required to reimburse the State in a manner determined by LCI.

C. Grantee, Partner, or Subcontractor, as applicable, is obligated to continue operation and maintenance of the physical aspects of the Project for its full useful life, which, for the purpose of this Grant Agreement, includes any extensions of that life achievable by reconstruction, rehabilitation or enhancements, in accordance with the described use in the same proportion and scope as in the Grant Agreement, unless LCI agrees in writing. Grantee may be excused from its obligations for operation and maintenance of the Project site only upon written approval from LCI. The Project and its facilities must be maintained, supervised, and inspected by adequate and well-trained staff and/or professionals and technicians as the project reasonably requires.

18. Debt Security
Grantee will not use or allow the use of any portion of real property purchased solely with EHCRP grant funds as security for any debt.

19. Force Majeure
Neither the State nor Grantee will be responsible hereunder for any delay, default, or nonperformance of this Grant Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, enemy or hostile governmental action, civil commotion, strikes, lockouts, labor disputes, fire or other casualty, or other contingencies unforeseen by the State or Grantee, its Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 668 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions
Partners, Subcontractors, or vendors, and beyond the reasonable control of such party.

20. Expatriate Corporations
Grantee hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Sections 10286 and 10286.1, and is eligible to contract with the State of California.

21. Corporation Qualified to do Business in California
When work under this Grant Agreement is to be performed in California by a corporation, the corporation must be in good standing and currently qualified to do business in the state. "Doing business" is defined in Revenue and Taxation Code Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit.

22. Self-Dealing and Arm’s Length Transactions
All expenditures for which reimbursement pursuant to this Grant Agreement is sought must be the result of arm’s-length transactions and not the result of, or motivated by, self-dealing on the part of Grantee or any employee or agent of Grantee.

23. Relocation
If a project is subject to State Relocation Law and a relocation plan is required by State Relocation Law (Gov. Code, § 7260 et seq.) and Section 6038 of the Relocation Assistance and Real Property Guidelines (25 Cal. Code of Regulations, div. 1, ch. 6, § 6000 et seq.) for the Project Area, Grantee must provide a copy of the relocation plan.

24. Child Support Compliance Act
Grantee recognizes the importance of child and family support obligations and must fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code Section 5200 et seq.; and
Grantee, to the best of its knowledge, is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

25. Environmental Justice
In the performance of this Grant Agreement, Grantee must conduct its programs, policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low-income populations of California, consistent with Government Code section 65040.12, subdivision (e).

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 669 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions

26. Union Organizing
By signing this Grant Agreement, Grantee hereby acknowledges the applicability of Government Code Sections 16645, 16645.2, 16645.8, 16646, 16647, and 16648 to this Grant Agreement and hereby certifies that:

A. No grant funds disbursed by this Grant Agreement will be used to assist, promote, or deter union organizing by employees performing work under this Grant Agreement.

B. If Grantee makes expenditures to assist, promote, or deter union organizing, Grantee must maintain records sufficient to show that no state funds were used for those expenditures, and that Grantee must provide those records to the Attorney General upon request.

27. Prevailing Wages and Labor Compliance
Grantee certifies that it will comply with all prevailing wage requirements under California law, pursuant to Section 1720 et seq. of the California Labor Code. The California Labor Code requires payment of locally prevailing wages to workers and laborers on state government contracts in excess of $1,000 for public works projects. A “public work” is the construction, alteration, demolition, installation, repair, or maintenance work done under contract and paid for in whole or in part out of public funds. The definition applies to private contracts when certain conditions exist. Grantee can identify additional stipulations and exceptions under Cal. Labor Code § 1720 et seq.

A. Grantee must ensure the following on “public work” activities under this Grant Agreement:
i. Prevailing wages are paid;
ii. The project budget and invoices for labor reflects these prevailing wage requirements, or if exempt, provide the applicable exemption to EHCRP with the project budget; and
iii. The project complies with all other requirements of prevailing wage law including but not limited to keeping accurate payroll records and complying with all working hour requirements and apprenticeship obligations.

B. Grantee must ensure that its Partners and Subcontractors, if any, also comply with prevailing wage requirements. Grantee must ensure that all agreements with its Partners and Subcontractors to perform work related to the EHCRP Project contain the above terms regarding payment of prevailing wages on public works projects.

C. The Department of Industrial Relations (DIR) is the primary resource for consultation on the requirements of California prevailing wage law.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 670 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit D, Special Terms and Conditions
i. Grantee can identify the rates for prevailing wage on the DIR website at http://www.dir.ca.gov. Grantee may contact DIR for a list of covered trades and the applicable prevailing wage.
ii. If Grantee is unsure whether the EHCRp Project or individual projects receiving this award is a “public work” as defined in the California Labor Code, it may wish to seek a timely determination from the DIR or an appropriate court.
iii. If Grantee has questions about this contractual requirement, recordkeeping, apprenticeship, or other significant requirements of California prevailing wage law, it is recommended Grantee consult DIR and/or a qualified labor attorney before accepting this grant award.

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 671 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit E, EHCRP Guidelines
Exhibit E, EHCRP Guidelines
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 672 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit F, Award Letter
Exhibit F, Award Letter
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 673 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Exhibit G, Grant Application
Exhibit G, Grant Application
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 674 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Attachment 1: Authorized Signatory Form
Attachment 1: Authorized Signatory Form
I hereby verify that I am an authorized Grantee representative and signatory and, as such, can sign and/or delegate authorization to sign and bind Grantee as it relates to the above-referenced Grant Agreement and grant related documents.

Grantee Authorized Signatory:

Name: Barry Tippin Title: City Manager
(Type or Print Name)
Signature: Date:

Delegated Authorized Signatories:

1. Name: Title:
(Type or Print Name)
Signature: Date:

Document(s) Authorized to sign:
 All Grant Related Documents
 Grant Agreement
 Grant Amendments
 Budget Amendments
 Reports
 Invoices
 Other ______

2. Name: Title:
(Type or Print Name)
Signature: Date:

Document(s) Authorized to sign:
 All Grant Related Documents
 Grant Agreement
 Grant Amendments
 Budget Amendments
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 675 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Attachment 1: Authorized Signatory Form
 Reports
 Invoices
 Other ______
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 676 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Attachment 2: Work Plan
Attachment 2: Work Plan
Project Name:

Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 677 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Attachment 2: Work Plan
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 678 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Attachment 4: Budget Detail Worksheet
Attachment 3, Budget Detail Worksheet
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 679 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Attachment 5: Invoice
Attachment 4, Invoice
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 680 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Attachment 5: Invoice
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 681 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Attachment 6: Invoice Dispute Notification
Attachment 5, Invoice Dispute Notification

INVOICE DISPUTE NOTIFICATION

INVOICE DATE

INVOICE
NUMBER

GRANTEE

ADDRESS

INVOICE
AMOUNT
$

DATE INVOICE RECEIVED

GRANT AGREEMENT NUMBER

The invoice referenced above is disputed for the following reasons:

Request reimbursement for expenses not in the
Budget Detail
Invoiced for indirect cost reimbursement
above 10% cap
Invoiced for incidental costs or travel costs outside
of CA
Work performed prior to the Grant start or end
date
Insufficient evidence of progress made or task
completion
Invoice submitted without using required
templates
Insufficient supporting document for
reimbursement
Progress Report or Final Report not included
with invoice
Request reimbursement through another funding
source Other not listed above:

Comments:

THIS NOTIFICATION IS A FOLLOW UP TO A PHONE CONVERSATION WITH THE GRANTEE OR DESIGNEE WHOSE NAME APPEARS BELOW.

NAME DATE OF

CONVERSATION
IF YOU HAVE ANY QUESTIONS REGARDING THIS DISPUTE, CONTACT:

NAME
TELEPHONE NUMBER (include Area Code)
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 682 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at Governor’s Office of Land Use and Climate Innovation– Extreme Heat and Community Resilience Program – Round 1 Grant Number: SPPD24147, City of Redding

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Attachment 6: Invoice Dispute Notification

STATE OF CALIFORNIA USE ONLY

RETURN A COPY OF THIS NOTIFICATION WITH THE
CORRECTED INVOICE TO: DATE DISPUTE RESOLVED INITIALS

RESOLUTION
Docusign Envelope ID: D9AA8E1F-69B9-493F-B1C2-36CB89022118 Packet Pg. 683 Attachment: Extreme Heat and Community Resilience Program Grant - $1.995 (4.6(c)--Accept Extreme Heat Grant for Sprayground at

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Authorize the City Manager or designee to negotiate the final terms of the Redding Sports Park Lease and Concessions Agreement with the Shasta Regional Soccer Association (SRSA) for a two-year term with three, one year options, utilizing a net income split model that provides the City of Redding with 75 percent of all remaining net income after monthly expenses, and SRSA would keep the remaining 25 percent; and (2) Authorize the Mayor to execute the agreement when complete.

Fiscal Impact
The Redding Sports Park Lease and Concessions Agreement (Agreement) a net income split model that provides the City of Redding (City) with 75 percent of all remaining net income after monthly expenses. The Shasta Regional Soccer Association (SRSA) would keep the remaining 25 percent. Revenue projections are speculative at this point, but staff estimates the revenue split model would generate significantly more funds for the Redding Sports Park (Sports Park) and SRSA than a traditional rent/lease model. Enhanced revenue is essential to the Sports Park’s ability to be financially sustainable. Each entity has a vested interest in the success of the food and beverage operations, as the revenue generated only helps support the operations of each sides’ respective facility, which may reduce future needs for maintenance funding at the California Soccer Park. Further benefits include revenue splitting from sponsorships, shared maintenance responsibilities, and general cooperative programming.

Alternative Action
The City Council (Council) could choose not to authorize staff to finalize the agreement or provide staff alternate direction.

MEETING DATE: June 17, 2025
ITEM NO. 4.6(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.6(d)--Consider Redding Sports Park Lease and Concessions Agreement Travis Menne, Director of
Community Services
Packet Pg. 684
Report to Redding City Council June 11, 2025
Re: 4.6(d)--Consider Lease for the Redding Sports Park Restaurant Page 2 Background/Analysis
At the March 4, 2025, Council direct staff to begin negotiations with SRSA regarding food and beverage operations. Since that time, staff met with SRSA and drafted the attached agreement.

The model allows the City to focus on the Sports Park programming and events, and lets SRSA use their expertise in concessions and restaurants to maximize the revenue food and beverage operations.

The agreement is nearly complete, but staff and SRSA are still negotiating some of the final terms and responsibilities. To meet timelines for beginning operations in summer 2025, staff is seeking approval for the City Manager to complete the negotiations and the agreement, which is conditioned upon City Attorney approval.

Since the proposed agreement term is two-years with three, one-year options for a total of five years, the agreement will not trigger the Surplus Land Act.

Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all Funds.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
Draft Lease and Concessions Agreement
Packet Pg. 685

REDDING SPORTS PARK LEASE AND CONCESSIONS AGREEMENT
THIS LEASE AGREEMENT is made and entered in this ______ day of __________, 2025, by and between the CITY OF REDDING, a Municipal Corporation and General Law City, hereinafter referred to as “Lessor” and the SHASTA REGIONAL SOCCER ASSOCIATION, a Non-Profit Corporation, hereinafter referred to as “Lessee;”
WITNESSETH:

WHEREAS, Lessor owns certain lands and premises at 20155 Viking Way, 2355 Abernathy Way, 2175 Abernathy Way, and 2357 Abernathy Way, all in Redding, California (Redding Sports Park); and
WHEREAS, portions of 20155 Viking Way, 2355 Abernathy Way, 2175 Abernathy Way are not needed for municipal purposes in the immediate future; and WHEREAS, Lessee desires to provide food and beverage services to the Redding Sports Park; and
WHEREAS, Lessee has need for commercial restaurant space and concessions areas to carry on its non-profit charitable activities;
NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:

SECTION 1. TERM
Lessor, for and in consideration of the covenants, conditions, and agreements herein set forth to be kept and performed by Lessee, does hereby lease unto Lessee, subject to all of the conditions, covenants, terms and agreements hereinafter set forth, those parts of the Redding Sports Park described in Exhibit “A” attached hereto and incorporated herein by reference (hereinafter called “Premises”) for a term of two (2) years commencing on XXXX, 2025. By mutual agreement of Lessee and Lessor, this agreement may be extended on an annual basis for three (3) consecutive one-year periods, through XXXX, 2030.

SECTION 2. LEASE AREA AND CONCESSIONS AREA
A. Lessee shall lease the areas depicted in Exhibit A, attached to and incorporated herein by reference.

B. Lessee shall have the sole right to sell and serve food and beverages throughout the Concession Area as outlined in Exhibit A, attached to and incorporated herein by reference. Additional food and beverage vendors may operate in Concession Area if mutually approved by Lessor and Lessee. Any revenue generated by outside food and beverage vendors shall be split as outlined in Section 3.

C. Lessee shall, at Lessee’s own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, federal, state and county or municipal, relating to food service. If any license, permit, or other governmental authorization is required for the Lessee’s operation, the Lessee shall procure and maintain it, at Lessee’s sole Packet Pg. 686 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) cost and expense, throughout the term of this Agreement.

SECTION 3. RENT AND OTHER CHARGES
A. For the purposes of this agreement, no rent shall be charged to Lessee by Lessor.

B. In lieu of rent, Lessee shall split the net income generated through the food and beverage services at the Redding Sports Park with Lessor in the following formula:

1. Lessee shall retain 25 percent of all net income generated during the course of the calendar month for which the monthly report is prepared.

2. Lessee shall remit to Lessor the remaining 75 percent of all net income generated during the course of the calendar month for which the monthly report is prepared.

C. Net income shall be defined as the remainder of monthly income after all monthly expense deductions are subtracted from the gross monthly income.

D. Gross monthly income shall be defined as all funds generated prior to consideration of monthly expenses, by food and beverage services, sponsorships, contracts, sales, or any income generated by Lessee using the Premises during the course of the calendar month for which the monthly report is prepared.

E. Monthly expenses shall be mutually approved by both parties and may include, but are not limited to, personnel costs, food, supplies, building maintenance, utilities as outlined in Section 4, building maintenance as outlined in Section 5, and other contracts during the course of the calendar month for which the monthly report is prepared. Monthly expenses paid by Lessee to Lessor shall be accounted for prior to the split of net income and paid to City directly as a separate line item in monthly payments and included with the monthly report.

F. Income payments to Lessor shall be payable, monthly, no more than 30 days after the end of the previous month. Lessor is entitled to collect from Lessee, and Lessee agrees to pay Lessor, upon invoice, the split of net income set forth herein. A monthly report shall be prepared stating all revenue, monthly expenses, and the net income split amounts. An annual summary report shall be submitted at the end of the City’s Fiscal Year in June.

Any amount owed more than thirty (30) days past due shall be subject to a service charge of one and one-half (1.5%) per month, based on an annual rate of eighteen percent (18%). Without prejudice to any other remedy which otherwise might be used for non-payment of the net income split or other breach of this Lease, if Lessor is required or elects to pay any sum or sums or incurs any obligation or expense by reason of ads failure, neglect, or refusal of Lessee to perform any one or more of the terms, conditions, covenants of this Lease, or as the result of any act or omission of Lessee contrary to said terms, conditions, or covenants, the sum or sums so paid by Lessor, including all interest, costs, damages or penalties, may be added, after thirty (30) days written notice by Lessor to Lessee, to an installment or rent thereafter due hereunder, and each and every day thereafter the same shall be and become additional monies owed, recoverable by Lessor in the same manner and with like remedies as though it were originally a part of the net income split as set forth herein above.

G. Lessee shall maintain financial records for five (5) years following the submittal of any Packet Pg. 687 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) monthly or annual report. Records, books and any account statements shall be kept safe and intact and made available for examination or audit by Lessor at any reasonable time during this period. Lessor shall have the right to make abstracts or copies of any or all of the records, and examine or copy any and all contracts, licenses or other agreements.

H. Lessee shall immediately renovate the interior of the premises. Lessor shall not collect payment from Lessee until the full value of the interior upgrades has been recuperated by Lessee. The cost of said improvements, which will be performed per Section 11, shall be a one-time monthly expense from which the amount is reduced every month by the net income. The remaining balance of the cost of improvements shall roll over monthly until such time as the net income retained by Lessee equals the cost of the agreed upon improvements. After the improvement value is recuperated by Lessee, the net income shall be split per Section 3. B.

SECTION 4. UTILITIES AND SERVICES
Lessor shall directly pay the costs for the following utility services that are furnished to Lessee at said Premises. Accounts to be held by Lessor shall expressly include wastewater, water, electricity, janitorial, pest, and security. Lessee shall pay a portion of Park utilities as follows:

A. Lessee shall pay a flat utility fee of $4,000 per month, covering a portion of electricity, water, wastewater, pest control, security and solid waste.

B. Lessee shall pay 100% of natural gas costs.

C. Lessee shall pay 0% of janitorial services for janitorial activities in the Lease Area, but shall be partially responsible for janitorial services per Section 5.

D. Lessee shall pay for 100% of their own phone, cable, and internet service. Lessor shall collaborate to provide access to vendors as needed to perform installations, and shall have the sole right to approve installation methods. Installation shall be performed at Lessee’s sole cost.

SECTION 5. MAINTENANCE
A. Lessee accepts that the Premises as being in good condition and repair, and shall, upon termination of this Lease Agreement or earlier cancellation thereof, leave said Premises in as good a condition and repair or better as originally issued at the contract date, reasonable use and wear thereof excepted.

B. At their own expense, Lessee shall be responsible for maintaining or providing the following:

1. General interior building maintenance and repairs, including interior plumbing, electrical, lighting.

2. Lessee shall maintain any restaurant equipment, up to and including full replacement as-needed.

3. Lessee shall maintain any electrical appliances required or desired by Lessee in the use of said Premises, up to and including full replacement as-needed.

4. Restaurant signage.

5. Lessee shall at all times keep the Premises in a safe, clean, neat, and sanitary condition, subject to the limitation herein above set forth in Section 7, and shall comply with all laws, ordinances, and regulations.

6. Lessee shall arrange and provide its own janitorial services to maintain the interior Packet Pg. 688 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) of said Premises in a neat and clean condition at all times

7. No outdoor storage shall be permitted on the leased Premises, nor is the keeping of animals permitted.

C. At their own expense, Lessor shall be responsible for maintaining and providing the following:

1. Pest Control.

2. Maintenance, by contract or otherwise for heating and air conditioning equipment.

3. Exterior building maintenance and repairs, including roofing, exterior walls, exterior plumbing, windows, and doors.

4. Once daily cleaning of the restrooms in Restaurant and adjacent to the Field House Interior Lease Space (both as depicted in Exhibit A) at the beginning or at the end of each day the Lessee or Lessor utilize the restrooms.

SECTION 6. TAXES
A. Lessee shall promptly pay any taxes assessed against its personal property, and any possessory interest tax levied by reason of their occupancy of the subject Premises and the improvements constructed.

B. Lessee agrees to pay any and all taxes which may be levied and assessed against the Premises, in addition to the rental payments provided.

C. Lessee is advised pursuant to Revenue and Taxation Code 107.6 that a possessory interest subject to taxation may be created by the grant of this Lease to Lessee.

SECTION 7. USE OF PREMISES, EQUIPMENT AND CONCESSION AREA A. The Premises shall be used by Lessee for the purposes of preparing, selling and consumption of food and beverages and for no other purpose. In addition, no overnight lodging for any reason whatsoever shall be permitted on the leased Premises.

B. It is the intent of this Lease Agreement that the usage of the leased Premises shall be confined to food or beverage services, even if such activities are customary to activity of Lessee.

C. No activities shall be conducted or carried on within the demised Premises in violation of any ordinance, law, statute, bylaw, order, or rule of any governmental agency having jurisdiction thereover.

D. The Concession Area will be available to Lessee to serve food and beverages, as depicted in Exhibit A. Sales outside of the Premises, its walk-up windows or any other appurtenant structure may be approved by the Director of Community Services, or their delegate. ‘ E. Upon commencement of the Lease term, the Premises shall be fully furnished with restaurant kitchen equipment and operable by Lessee. Lessee shall maintain or replace the equipment at their own expense as required to perform the activities noted in Section 5 (a). Upon termination of the lease, the premises and the included equipment shall be returned in the condition in which the Lessor provided at the commencement of the Lease. Any equipment replaced by the Lessee shall become the property of the Lessor. Lessor shall have no ongoing obligation to maintain or replace kitchen equipment after the commencement of the Lease.

Packet Pg. 689 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) F. Unless otherwise closed by Lessor, Lessee shall operate at least five (5) days per week. Lessor shall strive to maintain at least five (5) days of programming per week.

G. Lessor and Lessee hereby agree to be collaborative partners, and parties shall be mutually responsible for advertising, programming, or otherwise encouraging patronship.

SECTION 8. COMPLIANCE WITH LAWS
Lessee shall comply with all laws, statutes and regulations of local, state and federal authority.

Lessor shall make any alterations, maintenance, or restoration to the Premises required by such laws that Lessee is obligated to make. The judgement of any court of competent jurisdiction or the admission of Lessee in any action or proceeding against Lessee whether Lessor be a party to or not, that nay such ordinance or statute has been violated in the use of the Premises shall be conclusive of the fact as between Lessor and the offending party and shall subject this Lease Agreement to immediate termination at the option of Lessor, subject to lessee’s right to cure any default of this Lease Agreement as hereinafter set forth.

SECTION 9. DISCRIMINATION
Lessee shall make its activities and services available to area residents without discrimination as to race, color, creed, religion, sex age, or national origin, and shall refrain from imposing or levying excessively discriminatory or otherwise unreasonable rules, charges or fees for any use of the facilities or activities; provided, however, that Lessee shall have the privilege to refuse admittance to any person or persons for just cause, but not to discriminate by virtue of race, color, creed, religion, sex, age, or national origin.

SECTION 10. WASTE AND QUIET CONDUCT
Lessee shall not commit nor permit to be committed, any waste upon the Premises, nor any nuisance or other act or thing which may disturb the quiet enjoyment or use of adjoining parcels by others.

SECTION 11. IMPROVEMENTS; ALTERATIONS
A. Lessee shall not make or permit anyone to make any alterations, decorations, additions, or improvements, structural or otherwise, in or to the Premises or the building with the prior written consent of Lessor, which shall not be unreasonably withheld. When granting its consent, Lessor may impose any conditions it deems appropriate, including, without limitation, the approval of plans and specifications and obtaining of specified insurance. As a condition precedent to such written consent of Lessor, Lessee agrees to obtain and deliver to Lessor written and unconditional waivers of mechanics’ and materialmen’s liens upon the land and building, of which the Premises are a part, for all work, labor and services to be performed and materials to be furnished by them in connection with such work, signed by all contractors, subcontractors, materialmen, and laborers to be involved with such work.

If, notwithstanding the foregoing, any mechanics’ or materialmen’s lien is filed against the Premises, the building, and/or the land for which work is claimed to have done or materials claimed to have been furnished to Lessee, such lien shall be discharged by Lessee within thirty Packet Pg. 690 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) (30) days thereafter, at Lessee sole cost and expense, by the payment thereof or by filing any bond required by law. If Lessee shall fail to discharge any such mechanics’ or materialmen’s lien, Lessor may, at its option, discharge the same and treat the cost thereof as additional rent payable with the monthly installment of rent next becoming due; it being hereby expressly covenanted and agreed that such discharge by Lessor shall not be deemed to waive or release the default of Lessee in not discharging the same.

It is understood and agreed by Lessor and Lessee that any alterations, exterior decorations, additions, or improvements shall be constructed on behalf of Lessee; and that in the event Lessor gives written consent to Lessee making any such alteration, exterior decorations, additions, or improvements, such written consent shall not be deemed to be an agreement or consent by lessor to subject Lessor’s interest in the Premises, the building, or the land to any mechanics’ or materialmen’s liens which may be filed in respect to any such work done by or on behalf of Lessee.

B. All alterations, exterior decorations, additions, or improvements, including wall to wall carpet, upon the Premises (whether with or without prior consent of Lessor), but excluding Lessee’s fixtures, equipment, furniture, and furnishings, shall, at the election of Lessor, remain upon the Premises at the expiration or termination of this Lease Agreement without disturbance, molestation, or injury. Should Lessor elect that alterations, exterior decorations, additions, or improvement made by Lessee upon the Premises, including telephone or computer cabling, security systems, conduit, or wiring, may be removed upon expiration or termination of the Lease Agreement, Lessee hereby agrees to cause same to be removed at Lessee’s sole cost and expense, and Lessee hereby agrees to reimburse Lessor for the cost of such removal, together with any and all damages which Lessor may suffer and sustain by reason of the failure of Lessee to remove the same.

C. Lessee shall indemnify and hold Lessor harmless from and against any and all expenses, liens, claims, or damages to persons or property which arise directly or indirectly by reason of the make of any such alterations, exterior decorations, additions, or improvements. If any such work is done without the prior written consent of Lessor, Lessor may correct or remove the same and Lessee shall be liable for any and all expenses incurred by Lessor in the performance of this work. All alterations, exterior decorations, additions, or improvement in or to the premises or the building made by either party shall immediately become the property of Lessor, and shall remain upon and be surrendered with the Premises as a part thereof at the expiration or termination of the term hereof without disturbance, molestation, or injury; provided, however, that if Lessee is not in default in the performance of any of their obligations under this Lease Agreement, Lessee shall have the right to remove, prior to expiration of the term hereof, all movable fixtures, furniture, furnishings, or equipment, installed in the Premises at the expense of Lessee. If such property of Lessee is not removed by Lessee prior to the expiration or termination of this Lease Agreement, the same shall become the property of Lessor and shall be surrendered with the Premises as part thereof.

SECTION 12. SIGNS
Lessee shall be allowed to post identification signs, to be approved by Lessor, which approval will not be unreasonably withheld.

SECTION 13. PROPERTY OF LESSEE
Packet Pg. 691 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) Fixtures, equipment, and personal property of Lessee shall be removed by same within a reasonable time after termination or earlier cancellation of this Lease Agreement; provided, however, that any fixture which cannot be removed without damaging said Premises shall become the property of Lessor. Equipment purchased by Lessee to replace equipment originally issued on the contract date shall become the property of Lessor.

SECTION 14. HOLD HARMLESS; INSURANCE
A. This Lease Agreement is granted upon the express condition that Lessor, its officers, agent and employees, shall be free from any and all liability and claims for damages for personal injury, death, or property damage in any way connected with Lessee’s use of the Premises hereunder leased, including claims of Lessee, it’s officers, agents, employees, members, or invitees. Lessee shall indemnify and save harmless Lessor, its officers, agents and employees, from any and all liability, loss, cost or obligation on account of or arising out of any such injury, death, or loss caused by the negligence or other legal fault of Lessee or its officers, agents, employees, members or invitees.

B. Lessee shall procure and maintain for the duration of this LEASE AGREEMENT the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with Lessee's operation and use of the Premises. The cost of such insurance shall be borne by Lessee.

Coverage shall include commercial general liability insurance at least as broad as ISO occurrence form CG 0001 with limits of $1,000,000 per occurrence/$2,000,000 general aggregate.

The general liability policy is to contain, or be endorsed to contain, the following provisions:

1. Lessor, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Lessee, and premises owned, occupied or used by the Lessee. The coverage shall contain no special limitations of the scope of protections afforded to Lessor, its officers, officials, employees, agents, or volunteers.

2. Lessee's insurance coverage shall be primary insurance as respects Lessor, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by Lessor, its officers, officials, employees, agents, or volunteers shall be in excess of Lessee’s insurance and shall not contribute with it.

3. Lessee's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after thirty (30) days prior written notice has been given to Lessor.

5. Lessee shall furnish Lessor with certificates of insurance and original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be Packet Pg. 692 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) received and approved by the Risk Manager of Lessor prior to the commencement date of this Lease Agreement.

C. It is further understood and agreed as a condition of this Lease Agreement that should Lessee hire an employee or employees, Lessee will provide worker's compensation insurance on its employees as required by the Labor Code, and shall furnish Lessor with a Certificate evidencing such insurance. To obtain an exemption from this requirement should Lessee have no employees, Lessee shall provide the Risk Manager of Lessor with a letter stating that it is not employing any person or persons in any manner so as to become subject to the workers' compensation laws of California; provided, however, that should Lessee later become subject to the workers' compensation provisions of the Labor Code, it will forthwith comply with the insurance requirements set forth above.

SECTION 15. ASSIGNMENT AND SUBLETTING
A. Lessee shall not voluntarily assign or encumber Lessee’s interest in this Lease Agreement or in the Premises, or sublease all or any part of the Premises, or allow any other person or entity (except Lessee’s authorized representatives) to occupy or use all or any part of the Premises, without first obtaining Lessor’s prior written consent. Any assignment, encumbrance, or sublease without Lessor’s consent shall be voidable and, at the sole election of Lessor, shall constitute a default of this Lease Agreement. No consent to any assignment, encumbrance, or sublease, shall constitute a further waiver of the provisions of this section. If Lessee consists of more than one person, a purported assignment, voluntary, involuntary, or by operation of law, from one person to the other shall be deemed a voluntary assignment.

B. No interest of Lessee in this Lease Agreement shall be assignable by operation of law (including, without limitation, the transfer of this Lease Agreement by testacy or intestacy).

Each of the following acts shall be considered an involuntary assignment:

1. If Lessee is or becomes bankrupt or insolvent, makes an assignment for the benefit of creditors, or institutes a proceeding under the Bankruptcy Act in which Lessee is the bankrupt; or, if Lessee is a partnership or consists of more than one person or entity, if any partner of the partnership, or other person or entity is or becomes bankrupt or insolvent, or makes an assignment for the benefit of creditors;

2. If a writ of attachment or execution is levied on this Lease Agreement;

3. If, in any proceeding or action to which Lessee is a party, a receiver is appointed with authority to take possession of the Premises.

C. An involuntary assignment shall constitute a default by Lessee, and Lessor shall have the right to elect to terminate this Lease Agreement, in which case this Lease Agreement shall not be treated as an asset of Lessee.

SECTION 16. LESSOR’S ENTRY ON PREMISES
A. Lessor and its authorized agents and employees shall have the right to enter the Premises at all reasonable times to determine whether the Premises are in good condition and whether Lessee is complying with Lessee’s obligations under this Lease Agreement.

Packet Pg. 693 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) B. Lessor shall not be liable in any manner for any inconvenience, disturbance, loss of business, nuisance, or other damage arising out of Lessor’s entry on the Premises as provided in this section. Lessee shall not be entitled to an abatement or reduction of rent if Lessor exercises any rights reserved in this section. Lessor shall conduct its activities on the Premises as allowed in this section in a manner that will cause the least possible inconvenience, annoyance or disturbance to Lessee.

SECTION 17. WAIVER
No delay or omission in the exercise of any right or remedy of Lessor on any default by Lessee shall impair such a right or remedy or be construed as a waiver. The receipt and acceptance by Lessor of delinquent rent shall not constitute a waiver of any other default, but it shall constitute a waiver of timely payment of the particular rent payment involved. No act or conduct of Lessor, including, without limitation, the acceptance of the keys to the Premises or the combination to any combination locks on the Premises, shall constitute an acceptance of the surrender of the Premises by Lessee before the expiration of the term or extension of the term of this Lease Agreement. Only a notice from Lessor to Lessee shall constitute acceptance of the surrender of the Premises and accomplish a termination of this Lease Agreement. Lessor’s consent to or approval of any act by Lessee requiring Lessor’s consent or approval shall not be deemed to waive or render unnecessary Lessor’s consent to or approval of any subsequent act by Lessee. Any waiver by Lessor or any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Lease Agreement.

SECTION 18. DEFAULT
The occurrence of any of the following shall constitute a material default by Lessee:

A. Failure to pay rent when due, if the failure continues for five (5) calendar days after notice has been given to Lessee.

B. Failure to perform any other provision of this Lease Agreement if the failure to perform is not cured within ten (10) calendar days after notice has been given to Lessee. If the default cannot be reasonably cured within ten (10) calendar days, Lessee shall not be in default of this Lease Agreement if Lessee commences to cure the default within the ten (10) calendar day period and diligently and in good faith continues to cure the default.

C. Notices given under this section shall specify the alleged default and the applicable provisions of this Lease Agreement, and shall demand that Lessee perform the provisions of this Lease Agreement or pay the rent that is in arrears, as the case may be, within the applicable period of time, or quit the Premises. No such notice shall be deemed a forfeiture or a termination of this Lease Agreement unless Lessor so elects in the notice. The purpose of the notice requirements set forth in this section is to extend the notice requirements of the unlawful detainer statutes in California.

SECTION 19. EMINENT DOMAIN
A. In the event the Premises shall be appropriated or taken under the power of eminent domain by any public or quasi-public authority, this Lease Agreement shall terminate and expire as of the date of such taking, and Lessee shall thereupon be released from any liability thereafter accruing under this Lease Agreement.

Packet Pg. 694 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) B. In the event a portion of the Premises is taken under the power of eminent domain by any public or quasi-public authority, such that the improvements thereon cannot, in Lessee’s opinion, be used for its intended purposes, Lessee shall have the right to terminate this Lease Agreement as of the date Lessee is required to vacate a portion of the Premises, upon the giving of notice in writing of such election within thirty (30) days after said Premises have been so appropriated or taken. In the event of such termination, both Lessor and Lessee shall thereupon be released from any liability thereafter accruing hereunder. Lessor agrees, immediately after learning of any appropriation or taking, to give Lessee notice thereof in writing.

C. If the Premises are taken, or Lessee elects to terminate upon a partial taking, Lessor agrees to offer to lease to Lessee similar space on similar terms for a term equal to the remaining term hereunder, if any such land is available for lease at the Diestelhorst Landing Office Park.

D. If this Lease Agreement is terminated in either manner herein above provided, lessor shall be entitled to the entire award or compensation for the land in such proceedings, but the rent and other charges for the last month of Lessee’s occupancy shall be prorated and Lessor agrees to refund to the vacating party any unused portion of said rent or other charged paid in advance.

Lessee’s right to receive compensation or damages for its improvements, fixtures, personal property, and of the moving or relocation expenses shall not be affected in any manner hereby, and Lessee reserves the right to bring an action for such compensation or damages, including loss of business, leasehold interest, and other reasonable damages.

SECTION 20. BANKRUPTCY OR INSOLVENCY
If Lessee shall be adjudged bankrupt, either by voluntary or involuntary proceeding, or should be subject of any proceedings to stay the enforcement of obligations against it in the form of reorganization or otherwise under and pursuant to any existing or future laws of the Congress of the United States, or if Lessee shall discontinue business or fail in business, or abandon or vacate said real property, or make an assignment for the benefit of creditors, or if said real property should come into possession and control of any trustee in bankruptcy, or if any receiver should be appointed in any action or proceeding with power to take charge, possession, control, or care of said property, Lessor shall have the option to forthwith terminate this Lease agreement, and reenter the property and take possession thereof. In no event shall this Lease agreement be deemed an asset of Lessee after adjudication in bankruptcy.

SECTION 21. TERMINATION
A. Either with cause, or termination by mutual agreement , this Lease Agreement may be canceled without cause by either party at any time during the term or any extended term of this Lease Agreement upon giving written notice six (6) months in advance of such cancellation. If this Lease Agreement is canceled by either party pursuant to this section, Lessor shall not be obligated to save or protect any equipment remaining on the Premises which have been abandoned. Lessee shall remove any and all of Lessee’s personal property from the Premises on or before the date of cancellation.

B. In the event of cancellation by either party pursuant to this section, Lessee shall prorate any rent amount owed by Lessee through the date of cancellation and shall pay such prorated amount to Lessor with the cancellation notice. Similarly, any rent amount paid in advance by Packet Pg. 695 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) Lessee that is for a period of time beyond the date of cancellation shall be reimbursed to Lessee by Lessor.

SECTION 22. SURRENDER OF PREMISES
On the expiration, cancellation or termination of this Lease Agreement, Lessee shall surrender possession of the Premises to Lessor, deliver all keys to the locks on the Premises, and make known to Lessor the combination of all combination locks on the Premises. Lessee shall return the Premises and all equipment and fixtures of Lessor therein to Lessor in broom-clean condition and in as good a condition as when Lessee originally took possession, ordinary wear and tear excepted, failing which Lessor may restore the Premises and such equipment and fixtures to such condition and Lessee shall pay the cost thereof to Lessor on demand.

SECTION 23. SETTLEMENT DISPUTES
It is hereby agreed by Lessor and Lessee that in cases of unresolved disputes between the occupants of the Premises which involve the Premises, such dispute shall be referred to the City Manager of the City of Redding, whose decision thereon shall be final.

SECTION 24. ADMINISTRATION BY LESSOR
Whenever Lessee is required to secure the approval or consent of Lessor under this Lease Agreement, “Lessor” shall mean the City Manager of the City of Redding.

SECTION 25. ENTIRE AGREEMENT AND MODIFICATION OR AMENDMENT This Lease Agreement, which includes all exhibits attached hereto and incorporated by reference herein, contains all the representations and the entire understanding and agreement between the parties pertaining to the Premises or any other matters connected therewith. This Lease Agreement shall not be altered, amended or modified except by a writing signed by Lessor and Lessee. The City Manager is delegated authority to amend this Lease in any manner which does not result in a decrease in the rent due under this Lease.

SECTION 26. INVALID PROVISIONS
In the event any covenant, condition, or provision herein contained is held invalid by any Court of competent jurisdiction, the invalidity of the same shall in no way effect any other covenant, condition, or provision herein contain, provided that the validity of any such covenant, condition or provision does not materially prejudice either Lessor or Lessee in their respective rights and obligations contained in the valid covenants, conditions, and provisions of this Lease Agreement.

SECTION 27. NOTICES
All notices and other communications authorized or required under this Lease Agreement shall be in writing and shall be given by (a) personal delivery, (b) mailing by certified mail or registered mail, return receipt requested, postage prepaid, or United States express mail, or (c) delivery by commercially recognized courier service. Any such notice or other communication shall be deemed to have been given on the date of delivery or refusal to accept delivery if addressed as follows:

Packet Pg. 696 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) LESSEE
Shasta Regional Soccer Association
ATTN: Brian Salado
President
9800 Old Oregon Trail
Redding, California 96003
LESSOR
City of Redding
ATTN: Travis Menne
Director of Community Services
777 Cypress Avenue
Redding, California 96001
Either party may change its address for the purposes of this section by giving written notice of such change to the other party in the manner provided in this section.

SECTION 28. ATTORNEYS’ FEES
In any dispute between Lessor and Lessee, whether or not resulting in litigation, the prevailing party shall be entitled to recover from the other party all reasonable costs, including without limitation, reasonable attorney’s fees and experts’ fees. “Prevailing party” shall include without limitation, a party who dismisses an action for specific performance or for damages in exchange for sums allegedly due, performance for covenants allegedly breached or consideration substantially equal to the relief sought in the action, or which receives from the other party, in connection with any dispute, performance substantially equivalent to any of these. No sum for attorney fees shall be included in calculating the amount of a judgment for purposes of deciding whether a party is entitled to its costs or attorney fees.

SECTION 29. BINDING ON SUCCESSORS
Subject to the provisions in this Lease Agreement respecting assignment or subletting, all covenants, terms and conditions in this Lease Agreement shall extend to and bind the successors, heirs, and assigns of the respective parties to this Lease Agreement.

SECTION 30. TIME OF ESSENCE
Time is of the essence of this Lease Agreement and of each and every provision in this Lease Agreement.

SECTION 31. SURVIVAL
Sections 3 and 14 shall survive termination of the Lease.

Packet Pg. 697 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) IN WITNESS WHEREOF, the parties hereto have executed this Lease Agreement in the presence of their respective officers duly authorized in that behalf on the day and year set forth above.

CITY OF REDDING,
A Municipal Corporation
Dated: ________________, 2025 __________________________________ JACK MUNNS, Mayor

ATTEST: APPROVED AS TO FORM:

CHRISTIAN M. CURTIS
City Attorney
__________________________________ ___________________________________ SHARLENE TIPTON, City Clerk By:

SHASTA REGIONAL SOCCER

ASSOCIATION
Dated: ________________, 2025 ___________________________________ BRIAN SALADO, President
Packet Pg. 698 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) Packet Pg. 699 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant) Exhibit B
Redding Sports Park MOU
0 Lease Area 2
20155 Viking Way
Redding, Packet Pg. 700 CA 96003 Attachment: Draft Lease and Concessions Agreement (4.6(d)--Consider Lease for the Redding Sports Park Restaurant)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Adopt Resolution authorizing the acceptance of an Alcohol Policing Partnership grant administered by the California Department of Alcoholic Beverage Control in the amount of $60,000 for overtime, training, and operating expenses designed to address alcohol enforcement in the City of Redding; and
(2) Authorize the City Manager, or designee, to execute the grant agreement, any associated amendments and administratively appropriate the funds.

Fiscal Impact
There is no fiscal impact in accepting this grant. The grant does not require any matching funds.

Alternative Action
The City Council could choose not to adopt the resolution accepting the grant. This action would not allow the Redding Police Department (RPD) to take advantage of funding to address alcohol enforcement in the City of Redding.

Background/Analysis
On March 25, 2025, RPD submitted a proposal to California Department of Alcoholic Beverage Control (ABC) through their Alcohol Policing Partnership grant requesting $74,900 to augment and enhance law enforcement efforts addressing alcohol related problems through a wide range of strategies. In an email dated June 4, 2025, ABC notified RPD of the $60,000 award. This grant will provide funding for training, overtime for general enforcement, minor decoy and shoulder tap operations targeting underage drinking, and general operating expenses.

MEETING DATE: June 17, 2025
ITEM NO. 4.9(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.9(a)--Resolution accepting California Department of Alcoholic Beverage Control grant
Brian Barner, Chief of Police
Packet Pg. 701
Report to Redding City Council June 11, 2025
Re: 4.9(a)--Resolution for Grant from ABC Page 2
Environmental Review
Accepting the grant is not a project as defined by the California Environmental Quality Act, therefore, no further action is required at this time.

Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work and play in the City of Redding.” Attachments
^Resolution
Packet Pg. 702
RESOLUTION NO. 2025-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE

CALIFORNIA ALCOHOLIC BEVERAGE CONTROL DEPARTMENT
WHEREAS, The Redding City Council desires to undertake a certain project designated as the Grant Assistance Program (GAP) to be funded in part from funds made available through the Alcohol Policing Partnership (APP) Grant administered by the Department of Alcoholic Beverage Control (hereafter referred to as ABC); and
WHEREAS, any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and ABC disclaim responsibility for any such liability; and WHEREAS, grant funds received hereunder shall not be used to supplant expenditures controlled by this body; and
WHEREAS, this award is not subject to local hiring freezes; NOW, THEREFORE, BE IT RESOLVED that the Chief of Police of the City of Redding is authorized by the City Council to execute on behalf of the City Council the contract for the Grant Assistance Program (GAP) administered by ABC, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted by the City Council of the City of Redding at a regular meeting held on the 17th day of June, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
__________________________________
JACK MUNNS, Mayor
ATTEST: FORM APPROVED:
______________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 703 Attachment: ^Resolution (4.9(a)--Resolution for Grant from ABC)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution establishing the appropriation limit for Fiscal Year 2025-26 for the City of Redding at $317,710,148.

Fiscal Impact
There is no fiscal impact from adopting an appropriation limit.

Background/Analysis
The Gann Spending Limitation Initiative (Proposition 4) was approved by the voters of California on the November 1979 special ballot election. This Proposition created Article XIII B of the State Constitution, which sets forth the calculation of state and local jurisdictions’ annual appropriations limit on monies that can be spent from tax revenues. California Government Code Section 7910 requires that each fiscal year, the governing body of the local agency must establish the appropriations limit, by resolution, before the beginning of the following fiscal year. The goal of Proposition 4 was to keep state and local government spending capped at 1978-79 levels, adjusted for changes in population combined with either the change in California per capita personal income or the change in the local assessment roll associated with new non-residential construction. Under Proposition 4, if a city ends the fiscal year having exceeded its GANN limit, it must return the excess to taxpayers within two years.

MEETING DATE: June 17, 2025
ITEM NO. 4.10(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.10(a)--Adopt Resolution establishing the Appropriation Limit for Fiscal Year 2025-26
Greg Robinett, Director of
Finance/City Treasurer
Packet Pg. 704
Report to Redding City Council June 9, 2025
Re: 4.10(a)--Appropriation Limit for Fiscal Year 2025-26 Page 2 Staff has completed a calculation of the Fiscal Year 2025-26 appropriations limit for the City of Redding (City) as follows:

Appropriation Limit 2024-25 $ 298,219,153
Percentage increases:

Per Capita Change 6.44%
Population Change .09%
Change Factor Formula
Percentage converted to ratio of change 1.0654
Appropriation Limit 2025-26 $ 317,710,148
As noted above, the appropriation limit for the City for Fiscal Year 2025-26 is $317,710,148.

The City’s appropriations that are subject to the limit total $80,618,747. Thus, the City is well within the amount allowed by law.

Environmental Review
This is not a project defined by under the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Resolution
Packet Pg. 705
RESOLUTION NO. 2025-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2025- 26 FOR THE CITY OF REDDING
WHEREAS, State of California Government Code Section 7910 requires that each fiscal year the governing body of a local jurisdiction shall by resolution establish an appropriation limit; and
WHEREAS, the Director of Finance for the City of Redding has calculated the appropriation limit;
NOW, THEREFORE, be it resolved that the appropriation limit for the City of Redding for fiscal year 2025-26 shall be $317,710,148.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 17th day of June, 2025, and was duly adopted at said meeting by the following vote:

AYE: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
__________________________________
JACK MUNNS, Mayor
ATTEST: FORM APPROVAL:
______________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 706 Attachment: ^Resolution (4.10(a)--Appropriation Limit for Fiscal Year 2025-26)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following relative to the South Street Water Main at Railroad Emergency Replacement Project (Project):
(1) Accept update regarding the Project; and
(2) Pursuant to Public Contract Code Section 22050(c)(1), make a determination by a fourfifths vote that there is a need to continue the emergency work.

Fiscal Impact
The South Street Water Main at Railroad Emergency Replacement Project (Project) will be funded by the City of Redding’s Water Utility. The current total estimated project cost is $1,380,000. The Water Utility Division’s Fiscal Year 2024-2025 Budget has sufficient funds appropriated to complete the project.

Alternative Action
The City Council (Council) may choose not to accept the project status report and provide alternate direction to staff.

Background/Analysis
On February 4, 2025, Council adopted an emergency resolution for the project and authorized the negotiation of emergency contracts. The project proposes to replace and relocate the failed section of 12-inch, cast-iron water main and corrugated steel pipe casing in South Street that is beneath the Union Pacific Railroad (UPRR) tracks by jack and boring a new steel pipe casing and installing a 16-inch, ductile iron pipe. Work also includes water main tie-in fittings, isolation valves, asphalt concrete pavement, curb, gutter, sidewalk and other miscellaneous items.

MEETING DATE: June 17, 2025
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Update for the Emergency Work for the South Street Water Main at Railroad Emergency Replacement Project.

Michael Webb, Public Works
Director
Packet Pg. 707
Report to Redding City Council June 11, 2025
Re: 4.11(a)--Update for Emergency Repair to South Street Water Main ER Project Page 2 Staff has contracted with RTA Construction, Inc. (RTA) for the construction of the project based on their technical knowledge of utility construction and previous performance on projects of similar size and scope. Construction activities started on April 8, 2025, and are expected to be completed by August 15, 2025.

During excavation for the jack and bore pits, an unmarked AT&T utility was discovered to be in conflict with both the entry and exiting pits for the jack and bore operations. Due to this, it has created a minor delay in construction. Staff is currently redesigning the project to match existing conditions and staff will resubmit the design to UPRR for approval. Staff anticipates that the work will recommence by June 30, 2025 with the jack and bore work to install the new 30-inch, steel casing and the installation of the new 16-inch, ductile iron pipe water main.

Environmental Review
This action is not a project as defined by the California Environmental Quality Act (CEQA) and no further action is required. On February 4, 2025, the Council determined that the project is statutorily exempt from environmental review under the CEQA Guidelines, per Section 15269(b)-Emergency Projects.

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the South Street Water Main at Railroad Emergency Replacement Project (Project):
(1) Adopt Resolution, by not less than four-fifths affirmative vote, authorizing the City Manager to negotiate and award an emergency public works contract for the project in an amount not to exceed $630,000;
(2) Authorize the City Manager, or designee, to approve construction contingency amounts up to a total of $180,000;
(3) Approve $95,000 to cover costs for project development costs; (4) Approve $135,000 to cover costs for construction management and inspection fees; and (5) Find that the Project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects.

Fiscal Impact
The South Street Water Main at Railroad Emergency Replacement Project (Project) is being funded by the City of Redding’s (City) Water Utility. The Water Utility’s Fiscal Year 2024-2025 budget has sufficient funds appropriated to complete the project. The following table provides a summary of estimated costs for the project:

Cost Summary
Item Estimated Cost
Project Development Costs $95,000
Construction Contract + Contingency $810,000
Contract Administration, Inspection, Testing $135,000
Total Project Costs $1,040,000
MEETING DATE: February 4, 2025
ITEM NO. 9.11(g)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.11(g)--Consider declaring an emergency for the South Street Water Main at Railroad Emergency Replacement Project.

Michael Webb, Public Works
Director

APPROVED
Packet Pg. 709 Attachment: Previous Staff Report (4.11(a)--Update for Emergency Repair to South Street Water Main ER Project) Report to Redding City Council January 29, 2025
Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action
The City Council (Council) may choose not to authorize the award of an emergency contract, and instead have staff prepare plans and specifications to award a contract to the low bidder in accordance with state and local contracting procedures. This would result in the broken water main remaining out of service through the summer of 2025 and during peak water demands which could significantly reduce reliability of the water system for City customers and fire flows in the area. Or, the Council could provide alterative direction to staff.

Background/Analysis
On December 9, 2024, a 12-inch, cast-iron, water main in South Street broke beneath the Union Pacific Railroad (UPRR) tracks. The corrugated steel casing under the UPRR tracks that surrounds the water main also broke, resulting in erosion and voids beneath the railroad tracks.

City crews quickly made temporary repairs to close water valves and isolate the broken section of water main. They also backfilled voids in the soil caused by the break and coordinated with UPRR for repair of the railroad tracks in the area. The railroad tracks were quickly restored to normal operation, but because the pipeline break was beneath the tracks and the steel casing failed, City crews were unable to repair the water main and this segment of piping remains out of service.

Since both the water main and the casing failed beneath the railroad tracks, simply pulling a new pipe through the existing casing is not feasible. To adequately repair this main, staff intends to design for a jack and bore installation of a new steel casing and ductile iron water main, sized to convey peak flows in accordance with the City’s design standards, across the UPRR right-of-way for connection to the existing main piping on both sides.

Computer modeling of the City’s water system indicates that there should not be issues with the South Street water main remaining out of service through the winter and early spring, when water demands are relatively low. However, during the summer months and peak water demands, this main conveys significant flows eastward and its outage would have substantial impacts. If it remains out of service through the summer then peak flows would need to be conveyed through alternate routes and water mains, which will increase flow velocities, stress, and potential for surges and damage to other aging water mains in the downtown area.

If the South Street main remains out of service through the summer months, then there are several areas where increased flow velocities and potential for further pipeline damage are a concern. One, in particular, is another 12-inch water main crossing the UPRR tracks along Shasta Street, approximately one-half-mile north of the South Street water main break. The Shasta Street water main was installed in 1958 and is a cast iron pipe, similar to the South Street main that broke. The City has plans to replace the Shasta Street main with a separate capital improvement project in the near future because of concerns with its reliability. Recently, on June 19, 2024, it also had a break, just three blocks west of its railroad crossing. With the South Street water main out of service, flows through the Shasta Street main would increase to velocities above the maximum allowed by many agencies and recommended maximum in the City’s Water Master Plan. The increased flow velocities would lead to additional stress and potential for surges in the Shasta Street main that will increase the risk of additional failures.

APPROVED
Packet Pg. 710 Attachment: Previous Staff Report (4.11(a)--Update for Emergency Repair to South Street Water Main ER Project) Report to Redding City Council January 29, 2025
Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 3 The South Street water main provides critical redundancy for the Shasta Street main and other water mains in the area. While the South Street main remains out of service, this critical redundancy is not available. The lack of redundancy, combined with the increased velocities and stress to other aging mains where there are already concerns of reliability, including in Shasta Street, put the City at a much higher risk for additional water main failures that would have major impacts on the water system.

To provide necessary redundancy in the water system and mitigate the risks of additional pipeline breaks, disruptions in service, potential damage to infrastructure and property, and a loss of available storage and fire flow, staff recommends that the South Street Main be repaired as soon as possible and before the high water demands in the summer of 2025. Staff has considered proceeding with typical design and bid process for a capital improvement project; however, this process would likely require a minimum of seven months in order to prepare the bid package, obtain UPRR permits, advertise for bids, and award a contract for construction. At that point, the contractor would still need to order and procure materials, which would result in the construction work not starting until late 2025. This timeline is substandard and the repairs would not be completed prior to the high impact and risk period during the summer.

The broken water main presents potential impacts to public health, property and safety.

Therefore, staff proposes an emergency contract to repair and replace the broken water main in South Street beneath the UPRR crossing. If approved, staff estimates the construction will be complete in May 2025, before the high water demands in the summer and greatest risks occur.

It is noted that the Public Contract Code (PCC) (Section 20168) provides that the local government’s legislative body may pass a resolution by a four-fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health and property. Further, the PCC (Section 22050) provides that “in case of emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts.”
It is in the public’s interest and necessity to repair the broken water main in South Street to ensure reliability of the water system, protection of property and the public’s health and safety.

The attached Resolution has been approved as to form by the City Attorney.

Environmental Review
Staff has determined that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects. Section 15269(b) includes emergency repairs to publicly and privately-owned service facilities necessary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbance, and the repairs are necessary to maintain service essential to public health.

APPROVED
Packet Pg. 711 Attachment: Previous Staff Report (4.11(a)--Update for Emergency Repair to South Street Water Main ER Project) Report to Redding City Council January 29, 2025
Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 4 Attachments
^Resolution
^Location Map
^Notice of Exemption

APPROVED
Packet Pg. 712 Attachment: Previous Staff Report (4.11(a)--Update for Emergency Repair to South Street Water Main ER Project) RESOLUTION NO. 2025-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

REDDING TO DECLARE AN EMERGNCY AND AUTHORIZE THE

CITY MANAGER TO AWARD EMERGENCY CONTRACTS FOR THE

SOUTH STREET WATER MAIN AT RAILROAD EMERGENCY

REPLACEMENT PROJECT
WHEREAS, Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A) provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts; and
WHEREAS, on December 9, 2024, a 12-inch water main in South Street broke beneath the Union Pacific Railroad (UPRR) tracks; and
WHEREAS, City crews isolated the broken segment of piping but are unable to repair it, due to its location under the UPRR tracks, and the pipe remains out of service; and WHEREAS, proper water infrastructure is critical for public health, safety, and fire protection; and
WHEREAS, if not repaired before high water demands during the summer months, there will be a lack of redundancy in the water system that will result in higher flow velocities, stress, and potential for surges in other water mains, increasing potential for additional pipeline failures; and WHEREAS, additional pipeline failures would result in disruptions in service, potential damage to associated public and adjacent private infrastructure, and a significant decrease in available water storage and fire flows; and
WHEREAS, a competitive solicitation for bids is anticipated to require at least seven (7) months to design, advertise for bids, and award a contract for construction, after which construction would not occur until the autumn of 2025, failing to complete the necessary repairs until after the summer and highest risk period for additional pipeline damage or failures, water pressure losses, and deficient fire flows; and
WHEREAS, continued outage of the water main will significantly reduce the reliability of water systems to provide adequate pressures and fire flows, which threatens the safety of the public and properties in the downtown area; and
WHEREAS, the continued isolation and outage of the broken water main in South Street to accommodate the delay necessary for the competitive bidding process would not mitigate or eliminate the threat to persons and property;

APPROVED
Packet Pg. 713 Attachment: Previous Staff Report (4.11(a)--Update for Emergency Repair to South Street Water Main ER Project) NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact.

2. The public interest and necessity require the immediate expenditure of public money to restore the water conveyance system to full capacity, protect the public health, safety and welfare, and prevent further damage to the water system.

3. The City Council of the City of Redding therefore declares an emergency and authorizes the City Manager to award emergency contracts to repair the broken water main in South Street at the UPRR crossing.

4. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 4th day of February, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED
Packet Pg. 714 Attachment: Previous Staff Report (4.11(a)--Update for Emergency Repair to South Street Water Main ER Project)

APPROVED
Packet Pg. 715
Attachment: Previous Staff Report (4.11(a)--Update for Emergency Repair to South Street Water Main ER Project) APPROVED Packet Pg. 716
Attachment: Previous Staff Report (4.11(a)--Update for Emergency Repair to South Street Water Main ER Project)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution nominating Josh Watkins, Water Utility Manager, for representation on the Association of California Water Agencies Region 2 Board of Directors.

Fiscal Impact
This action would incur a minor cost - $1,000 or less over two-years - to accommodate travel expenses for the nominee. This cost is included in the Water Utility’s budget.

Alternate Action
The City Council may choose not to approve the resolution nominating Josh Watkins, Water Utility Manager, for representation on the Association of California Water Agencies (ACWA) Region 2 Board of Directors and provide alternate direction for staff.

Background/Analysis
ACWA is a statewide coalition of 470 public water agency members collectively responsible for 90 percent of the water deliveries to cities, farms, and businesses in California. ACWA’s mission is to assist its members in promoting the development, management, and reasonable beneficial use of good quality water at the lowest practical cost in an environmentally balanced manner.

Region 2 is comprised of seven counties, including the counties of Butte, Colusa, Glenn, Shasta, Sutter, Tehama, and Yuba. Approximately 45 water, utility, irrigation, levee, sewer, and reclamation districts are members of Region 2. This area is roughly 8,362 square miles in size and has a population of about 520,000.

MEETING DATE: June 17, 2025
ITEM NO. 4.11(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(b)--Adopt Resolution Nominating Josh Watkins, Water Utility Manager, for Representation on the Association of California Water Agencies Region 2 Board of Directors Michael Webb, Public Works
Director
Packet Pg. 717
Report to Redding City Council June 11, 2025
Re: 4.11(b)--Resolution for ACWA Region 2 Board Member Nomination Page 2 The Board of Directors for Region 2 consists mostly of agricultural water providers. Urban water providers, such as the City of Redding, need representation on the ACWA Region 2 Board of Directors to ensure that urban water user needs and concerns are heard and considered. The Public Works Director supports Water Utility Manager, Josh Watkins as the appropriate choice to represent the City of Redding. Josh has served on the Region 2 Board since 2018 and must reapply to continue in 2026 and 2027.

This resolution has been approved to form by the City Attorney.

Environmental Review
This action is not a project as defined by the California Environmental Quality Act, and no further action is required.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Resolution
Packet Pg. 718
RESOLUTION NO. 2025-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

PLACING IN NOMINATION JOSH WATKINS AS A MEMBER OF THE
ASSOCIATION OF CALIFORNIA WATER AGENCIES REGION 2 BOARD

OF DIRECTORS
WHEREAS, the City Council of the City of Redding does encourage and support the participation of its members in the affairs of the Association of California Water Agencies; and WHEREAS, Josh Watkins, Water Utility Manager, has indicated a desire to serve as a Board of Director of ACWA Region 2;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Redding hereby places its support in the nomination of Josh Watkins for the Board of Directors of the Association of California Water Agencies Region 2, and that related expenses shall be borne by the City of Redding.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 17th day of June, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCILMEMBERS:

JACK MUNNS, Mayor
ATTEST: FORM APPROVAL:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 719 Attachment: ^Resolution (4.11(b)--Resolution for ACWA Region 2 Board Member Nomination)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept an update relative to the City of Redding’s COVID-19 Economic Stimulus Package projects.

Fiscal Impact
The City Council (Council) previously approved an allocation of $9.5 million in Greenhouse Gas Cap and Trade auction proceeds for projects that reap an energy savings benefit to the City of Redding (City). To date, the City Manager has authorized purchases and projects totaling approximately $4.3 million and a consulting services agreement for engineering and construction management support of more than $1.2 million. There is no fiscal impact to the General Fund.

Alternative Action
The Council may choose not to accept the Project Status Report and provide further direction to staff.

Background/Analysis
On April 21, 2020, the Council unanimously approved the City’s Economic Response Plan.

Included in the plan, is the allocation of $9.5 million in Cap and Trade auction proceeds to be used for several projects associated with the Local Economic Stimulus Package that equates to a savings in energy costs for the City. On May 5, 2020, the Council authorized the City Manager to execute agreements, purchase orders, and contracts associated with the program to ensure an expedited delivery schedule. The Council also directed staff to provide regular status updates of the program and ratify all City Manager awards.

MEETING DATE: June 17, 2025
ITEM NO. 4.11(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(c)--COVID-19 Economic Stimulus Package Projects Michael Webb, Public Works
Director
Packet Pg. 720
Report to Redding City Council June 9, 2025
Re: 4.11(c)--COVID-19 Economic Stimulus Package Projects Update Page 2 As directed by the City Manager, staff has endeavored to break up most of the work into smaller contracts, with values lower than $500,000, with the idea that local contractors and vendors will compete better due to lack of mobilization costs and other local advantages. However, the City has limited control because these are Public Works contracts and must be awarded to the lowest responsible and responsive bidder in accordance with State of California law.

To date, staff has awarded 18 projects totaling roughly $4.3 million that include:
• Projects for lighting improvements at sport fields, the Library, Corporation Yard, City Hall, Police Department, Civic Auditorium, fire stations, and various other City buildings;
• Projects to install solar power generation systems, including roof replacements, at various fire stations;
• A project for pumping efficiency improvements at the Redding Aquatic Center; • A project for upgrade of the heating, ventilation, and air conditioning (HVAC) at City Hall; and
• Purchase orders and on-call contract services for lighting, plumbing, mechanical work, window replacements, and equipment.

There have been 15 projects completed, and 10 of the 18 projects have been awarded to local contractors. Only one project, for the HVAC upgrades at the Corporation Yard, has yet to enter the construction phase and staff plans to advertise it for construction bids this summer. Due to extensive delays with the construction of the lighting project at the Civic Auditorium, staff is working to cancel this contract, as City Building Maintenance staff has already replaced a majority of the existing lamps with new LED lamps and will continue to replace the few remaining lamps over time as they fail. The attached Project Status Report provides more detailed information on project status and costs. Staff will continue to return to the Council quarterly to provide progress updates, with the next update anticipated to be September 16, 2025.

Environmental Review
Accepting the Project Status Report is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. The individual projects within this report may be subject to CEQA and are individually analyzed.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Packet Pg. 721
Report to Redding City Council June 9, 2025
Re: 4.11(c)--COVID-19 Economic Stimulus Package Projects Update Page 3 Attachments
^Project Status Report
Previous Staff Report 04-21-20
Previous Staff Report 05-05-20
Packet Pg. 722
Project # Description Project Type Contract Method
Award/PO
Date
Ratification
Date Contractor
Local Contractor,
Sub, or Supplier? Cost Est Actual Cost
$ to Local
Contractors
Estimated
Completion
Date
Acceptance
Date Project Status

PROJECTS IN CONSTRUCTION
C19-L-06 LED Lighting Retrofit at Civic Auditorium Lighting Standard Bid 11/23/2021 12/21/2021 Fluoresco Services, LLC No $ 162,111 $ 77,387 $ - - Canceling contract due to delays. Building Maintenance staff will replace lights with LEDs as needed.

C19-P-03 Aquatic Center Pumping System Upgrade Plumbing Standard Bid 11/30/2023 12/19/2023 Tricon Construction, Inc No $ 250,356 $ 246,323 $ - 2/1/2026 Contractor ordering materials. Construction scheduled to start in October 2025.

C19-M-03 Upgrade HVAC at City Hall HVAC Standard Bid 2/5/2025 3/18/2025 Jessee Heating and Air No $ 368,000 $ 480,763 $ - 10/1/2025 Contractor ordered and is awaiting materials.

PROJECTS IN DESIGN
C19-M-04 Upgrade HVAC at Caldwell Park Rec Center HVAC Standard Bid - TBD Design on hold until future of rec center and ownership is resolved.

C19-M-05 Upgrade HVAC at Corp Yard HVAC Standard Bid $ 195,000 2/1/2026 Jacobs finalizing bid package.

C19-S-03 Solar PV & Replace Roofs - Fire Stations 1 and 3 Solar Standard Bid $ 250,000 TBD Design on hold until future plan for these fire stations is determined.

C19-W-04b Replace Windows at Fire Stations 1, 2, 3, 4, and 6 Windows Standard Bid $ 153,000 TBD Design on hold until future plan for the fire stations is determined.

C19-M-06 Replace HVAC at Civic Auditorium HVAC Standard Bid $ 3,500,000 TBD Design on hold until City determines if budget will be available.

C19-S-04 Install Solar and Replace Roof at Civic Auditorium Solar Standard Bid $ 1,600,000 TBD Design on hold until City determines if budget will be available.

PROJECTS COMPLETE
C19-L-01 LED Lighting Retrofit at three Non Profit Buildings at Diestelhorst Landing. Lighting On-Call Contract 6/9/2020 7/21/2020 B&C Yes $ 48,000 $ 13,000 $ 13,000 7/9/2020 7/31/2020 Construction completed.

C19-L-02 LED Lighting Retrofit at Library Lighting Standard Bid 11/19/2020 12/15/2020 Clear Blue Energy Corp. No $ 194,263 $ 53,633 $ - 3/1/2021 2/22/2021 Construction completed.

C19-L-03 LED Lighting Retrofit at Corp Yard Lighting Standard Bid 12/15/2020 1/19/2021 Fluoresco Services, LLC No $ 391,117 $ 137,294 $ - 6/22/2021 8/6/2021 Construction completed.

C19-L-04 LED Lighting Retrofit at City Hall and Police Station Lighting Standard Bid 8/2/2021 8/17/2021 Fluoresco Services, LLC No $ 519,000 $ 189,367 $ - 10/1/2022 9/20/2022 Construction completed.

C19-L-05
LED Lighting Retrofit at Various Locations (Aquatic Center, Caldwell Park, Fire Stations, MLK Jr Center, Enterprise Park, Old City Hall, Senior Citizens Hall, and California Soccer Park)
Lighting Standard Bid 6/2/2022 6/21/2022 Advanced Lighting Services, Inc.

No $ 386,077 $ 145,255 $ - 1/31/2023 2/1/2023 Construction completed.

C19-PO-01 Sourcewell purchase order for stadium lighting (Equipment Only) at Alta Mesa Park, Softball Park, South City Park, Buckeye Park, and Caldwell Park Stadium Lighting Purchase Order
(Equipment Only) 7/16/2020 7/21/2020 Musco No $ 1,227,941 $ 1,227,941 $ - 12/31/2022 2/8/2023 Purchase order with Musco for equipment. Projects complete.

C19-LS-01 Installation of City purchased stadium lighting equipment at Alta Mesa Park, Softball park, South City Park Kiwanis 1, and Tiger Field Stadium Lighting Standard Bid
(Installation Only) 3/31/2021 4/20/2021 Builders Solutions, Inc. Yes $ 465,014 $ 750,691 $ 750,691 12/31/2022 2/8/2023 Construction completed.

C19-LS-02
Installation of City purchased stadium lighting equipment at Buckeye Park and Caldwell Park
Stadium Lighting Standard Bid
(Installation Only) 2/17/2021 3/16/2021 Builders Solutions, Inc. Yes $ 341,500 $ 319,647 $ 319,647 4/25/2022 5/10/2022 Construction completed.

C19-P-01 Replace Water Heaters in Fire Stations 2, 3, 4, and 6 Plumbing On-Call Contract 6/30/2020 7/21/2020 American Leak Detection Yes $ 49,000 $ 13,050 $ 13,050 9/16/2020 10/2/2020 Construction completed.

C19-P-02 Replace Laundry Facilities in Fire Stations 2, 3, 5, 7, and 8 Plumbing On-Call Contract 6/25/2020 7/21/2020 American Leak Detection Yes $ 17,000 $ 12,759 $ 12,759 9/16/2020 10/2/2020 Construction completed.

C19-M-01 Replace HVAC Units in Fire Stations 1,2,4,6 HVAC On-Call Contract 6/9/2020 7/21/2020 ACCO Yes $ 92,109 $ 95,278 $ 95,278 12/1/2020 11/30/2020 Construction completed.

C19-M-02 Replace HVAC Units in Old City Hall HVAC On-Call Contract 6/15/2020 7/21/2020 ACCO Yes $ 135,755 $ 97,985 $ 97,985 1/20/2021 1/13/2021 Construction completed.

C19-S-01 Solar PV at Fire Stations 7 & 8 Solar Standard Bid 9/29/2021 10/19/2021 B & B Solar Inc. Yes $ 100,529 $ 98,900 $ 98,900 8/1/2023 9/22/2023 Construction completed.

C19-S-02 Solar PV & Replace Roofs at Various Fire Stations (Stations 2, 4, 5, and 6) Solar Standard Bid 11/23/2021 12/21/2021 Harbert Roofing, Inc. Yes $ 525,610 $ 372,068 $ 372,068 9/8/2023 12/18/2023 Construction Completed.

C19-W-04a Replace Windows at Fire Station 5 Windows On-Call Contract 3/1/2023 12/19/2023 Harbert Roofing, Inc. Yes $ 16,000 $ 15,526 $ 15,526 12/31/2023 12/22/2023 Construction Completed.

Sub Total: $ 10,987,382 $ 4,346,866 $ 1,788,904

PROJECT MANAGEMENT/DESIGN/CONSTRUCTION MANAGEMENT SERVICES C-19-DC-01 Project Management, Design and Construction Services Engineering Consultant PSA 6/9/2020 7/21/2020 Jacobs Engineering Yes $ 1,240,816 On-going design and construction management services Total $ 12,228,198 $ 4,346,866 $ 1,788,904
Project Budget $9 M. Projects will be prioritized and delivered to fit within approved budget
Energy Efficiency Economic Response Plan (EEERP) Project Status Report Packet Pg. 723 Attachment: ^Project Status Report (4.11(c)--COVID-19 Economic Stimulus Package Projects Update)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept the City of Redding Economic Response Plan and provide direction to staff as follows:
(1) Approve deferral of Transient Occupancy Tax (TOT) hotels and motels. (2) Approve modification of existing Community Assistance for Redding Electric Services (CARES) guidelines.
(3) Approve modification of amortization policy for City of Redding utility bills. (4) Approve the refund of all City of Redding utility deposits. (5) Rescind approval of allocation of Cap and Trade funds for the Wildfire Mitigation and Building Electrification programs; approve Cap and Trade auction proceeds to be distributed to electric customers; and adopt Resolution approving and adopting the 32nd Amendment to City of Redding Budget Resolution No. 2019-050 to appropriate a total of $9 million in Greenhouse Gas allotment for utility rebates. (6) Approve adoption of a utility grant program for small businesses utilizing $600,000 of Community Development Block Grant (CDBG) funding.
(7) Economic Stimulus Package
a. Approve additional use of $5 million of Greenhouse Gas allotment and adopt Resolution approving and adopting the 33rd Amendment to City of Redding Budget Resolution No. 2019-050 allocating money for projects designated as providing energy savings for the general fund.
b. Provide direction on projects involving utilities funding and borrowing.

Fiscal Impact
The amount of impact of this proposal depends on the City Council’s (Council) direction for staff. The programs implemented thus far are expected to impact the General Fund due to approximately $500,000 in missed revenue projections. Programs such as modifying the Amortization Program guidelines and deferring Transient Occupancy Tax will reduce reserves in the short term by providing cash flow relief to businesses. Using restricted revenue funds to modify existing CARES program guidelines, and also refunding City of Redding utility deposits MEETING DATE: April 21, 2020
ITEM NO. 9.1(b)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(b)--Consider Economic Response Plan related to the Covid-19 pandemic's impact on the City and provide direction regarding mitigation measures.

Barry Tippin, City Manager
Packet Pg. 724 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) Report to Redding City Council April 16, 2020
Re: 9.1(b)--Economic Response Plan Page 2
and creating a utility grant program for small business will not impact unrestricted reserves. If the additional utility credit is approved, $9 million in Cap and Trade auction proceeds would need to be allocated, some of which would be reallocated from previously funded projects, to bring the total allocation to $11 million for utility rebates. To complete projects listed in the Local Economic Stimulus Package, $5 million in Cap and Trade auction proceeds would need to be allocated in addition to the $4 million already allocated. The Council could also, through approval of this report, provide direction and identify an amount of money to reserve to pay for any potential borrowing for projects that would be approved through the Local Economic Stimulus Package.

Alternative Action
The Council has multiple options with this report. If it chooses to not accept the report in its entirety, all currently implemented programs would cease and no additional community assistance programming would take place at this time. The Council could choose to accept the report, and therefore all of the currently implemented projects as well, and provide direction to staff regarding which new projects to move forward.

Background/Analysis
The Covid-19 global pandemic has been a health catastrophe causing significant disruption in individual, community and societal norms while devastating the economy. The City of Redding, as the local governmental entity, needs to take bold action in line with the State and Federal Government to not only protect the health and welfare of the individual but also of the economy.

The City of Redding City Council will be presented with a number of proposed initiatives and projects to help individuals and businesses through this difficult time. The attached City of Redding Economic Response Plan is a report detailing programming currently implemented, as well as programming that could be implemented to assist the community. These items are varied in cost and source of funding.

Currently implementing
 Maintain City services
 Suspend Return to Owner fees for impounded animals
 Suspend late fees and interest on payments due to the City of Redding  Suspend City of Redding utility shut-offs due to non-payment  Suspend City of Redding utility payment late fees
 Cap and Trade distribution of $50 to every Redding Electric Utility (REU) account holder
Pending approval
 Deferral of Transient Occupancy Tax payment from hotel and motel businesses  Modify existing –Community Assistance for Redding Electric Services (CARES) program guidelines to provide opportunity for additional financial assistance to qualifying utility customers
 Modify Utilities Amortization program guidelines to extend the amortization period, and extend the program to commercial customers
 Refund City of Redding utility deposits to residential and commercial customers  Additional Cap and Trade distribution of $200 to every REU account holder  Utility grant program for small businesses
 Local Economic Stimulus Package containing multiple projects that will result in local contract work opportunities and energy savings to the City of Redding Packet Pg. 725 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) Report to Redding City Council April 16, 2020
Re: 9.1(b)--Economic Response Plan Page 3
Council Priority/City Manager Goals
 Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
 Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”  Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
 Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
 Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
Resolution - GHG Customer Distribution
Resolution - Green House Gas Allotment
COR Economic Response Plan 2020
Packet Pg. 726 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) Resolution No. 2020 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 32ND AMENDMENT TO CITY BUDGET RESOLUTION NO. 2019-050 RESCINDING

APPROVAL OF ALLOCATION OF CAP AND TRADE FUNDS FOR THE WILDFIRE MITIGATION AND BUILDING ELECTRIFICATION PROGRAMS; APPROVE THE APPROPRIATION OF $9,000,000 OF CAP AND TRADE AUCTION PROCEEDS TO BE DISTRIBUTED TO RATEPAYERS FOR FISCAL YEAR 2019-20.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2019-050 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
142 854 GHG Customer Distribution $9,000,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease in Beginning Balance
142-851-01-0001-01 Beginning Balance $ 1,077,910
Decrease in Cap and Trade Revenues
142-851-01-4400-01 Environmental Attributes $ 2,022,090 Elimination of Building Electrification Project
142-854-8908-98 Building Electrification $ 4,000,000
Elimination of Wildfire Mitigation Project
142-854-8908-99 Wildfire Mitigation $ 1,900,000
Increase in GHG Customer Distribution
142-854-8908-90 GHG Customer Distribution $ 9,000,000
Total $ 9,000,000 $ 9,000,000
THAT the purpose is to rescind approval of allocation of Cap and Trade funds for the Wildfire Mitigation and Building Electrification programs; approve the appropriation of $9,000,000 of Cap and Trade auction proceeds to be distributed to ratepayers for fiscal year 2019-20.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 21st day of April, 2020 and was duly adopted at said meeting by the following vote:

Packet Pg. 727 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ADAM McELVAIN, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 728 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) Resolution No. 2020 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 33RD AMENDMENT TO CITY BUDGET RESOLUTION NO. 2019-050 APPROVE AND APPROPRIATE ADDITIONAL USE OF $5,000,000 OF GREENHOUSE GAS

ALLOTMENT FOR PROJECTS DESIGNED AS PROVIDING ENERGY SAVINGS FOR THE GENERAL FUND FOR FISCAL YEAR 2019-20.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2019-050 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
142 854 Energy Efficiency Measures $5,000,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease in Beginning Balance
142-851-01-0001-01 Beginning Balance $ 5,000,000
Increase in Energy Efficiency Measures
142-854-8908-96 Energy Efficiency Measures $ 5,000,000
Total $ 5,000,000 $ 5,000,000
THAT the purpose is to approve and appropriate additional use of $5,000,000 of Greenhouse Gas allotment allocating money for projects designed as providing energy savings for the General Fund for fiscal year 2019-20.

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ADAM McELVAIN, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 729 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) Packet Pg. 730 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
1 Table of Contents
Executive Summary.......................................................................................................................................2 Plan Elements................................................................................................................................................2 Elements currently implemented .............................................................................................................2 Maintain City Services..........................................................................................................................2 Suspend Return to Owner fees............................................................................................................3 Suspend Late Fees and Interest on City Payments .............................................................................3 Suspend Utility Shut-Off ......................................................................................................................4 Suspend Utility Late Fees.....................................................................................................................4 Distribution of $50 to REU Account Holders.......................................................................................4 Pending the City Council’s approval .........................................................................................................4 Deferral of Transient Occupancy Tax...................................................................................................5 Modify Existing CARES Program Guidelines........................................................................................5 Modify Utilities Amortization Program Guidelines.............................................................................5 Refund City of Redding Utilities Deposits............................................................................................6 Additional Cap and Trade Distribution................................................................................................6 Utility Grant Program for Small Businesses ........................................................................................6 Local Economic Stimulus Package........................................................................................................7 Packet Pg. 731 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
2 Executive Summary
The Covid-19 global pandemic is a health catastrophe causing significant disruption in individual, community and societal norms. While the direct human suffering owed to the disease itself is horrific, the damage to the economy due to necessary health precautions is equally devastating. The City of Redding (City), as the local governmental entity, needs to take bold action in line with the State and Federal Government to not only protect the health and welfare of the individual but also that of the local economy. The City of Redding City Council (Council) has directed that a plan be developed to assist the community in economic recovery to coincide with the cessation of the pandemic. This report provides detailed information on the various programs that have been developed to help foster the economy through this economic disaster.

Some programs have already been implemented while others still need final approval from the City Council. In brief, the programs are listed below.

Currently implement Plan Element Value
Suspend Return to Owner fees $200
Suspend late fees and interest on City of
Redding payments
$60,000
Suspend City of Redding utility shut-offs Increased Cash Flow Suspend City of Redding utility late fees $425,000
Distribution of $50 to REU account holders $2,200,000
Plan Element Pending approval
Deferral of Transient Occupancy Tax $250,000 Est. deferred Modify existing CARES program guidelines $1,500,000
Modify existing Utilities amortization
program guidelines
Increased Cash Flow
Refund City of Redding utility deposits $3,400,000
Additional Cap and Trade distribution $9,000,000
Utility grant program for small businesses $600,000
Local Economic Stimulus Package $20,000,000
Total Value of City Response Plan Est @ $37,500,000
Plan Elements
Elements currently implemented
Maintain City Services
City services provided to the community are critical in nature and are unable to cease in functionality. A multitude of projects, already in the works, have to continue processing in spite of the pandemic that has affected the nation. In order to keep projects moving forward, and to Packet Pg. 732 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
3 continue to serve the community in this critical capacity, City departments implemented immediate changes to comply with State and Federal directives. Personnel able to work from home were provided resources to do so. Meetings of large groups of staff and/or the public were eliminated, and preparations were made to provide access to public meetings without further endangering the community. As a result of the rapid response of staff, City services continue to function for the bulk of the community. In spite of the closure of City Hall and the diminished personnel in the Avtech and Corp Yard buildings, and the Transfer Station, critical City services such as police, fire, electric, solid waste removal, water and wastewater maintenance, and parks services still operate to the benefit of the community. Each position, whether working from home or in the office, is a critical component of maintaining the support of these services. Department directors monitor work product and load to ensure the City continues to function efficiently. The City is providing increased availability of cleaning supplies and sanitizing materials to offices and meeting spaces to maintain worker health.

To provide additional relief to residents and business owners, several programming decisions were implemented. Taking into consideration the varied economic status of Redding residents and businesses, the following steps were taken to provide some help financially.

Suspend Return to Owner fees
Effective March 23, 2020, Haven Humane Society suspended the charging of return to owner fees for animals impounded for running at large. A small portion of the fee is typically returned to the City to recoup costs of providing animal regulation services for the community. The total cost is expected to be less than $200 for the City. This allows Haven to reduce the number of animals left in the shelter while it is being operated at minimum capacity, and it is a benefit for community members who are unable to make the payment at this time.

Suspend Late Fees and Interest on City Payments
The City has initiated the suspension of late fees and penalties for payments and all General Accounts Receivable for items like hangar rents and imposed fines. This is made possible through individual review of accounts as payments are submitted and the reporting is analyzed. Both systems are housed in the legacy system so adjustments are applied manually to individual accounts. The $35 returned check and returned ACH payment fees have been suspended as well. Returned check and ACH fees are charged on an individual basis, and returned items are reported from the City’s banking system daily. When applicable, the returned item amount with the additional fee are typically charged back to established accounts. The fee will be eliminated from these charge backs.

The current plan is to suspend penalties and interest for receivables due in March and April 2020, which would include payments due in April and May. Based on last year’s activities, it is estimated that the loss of revenue to the general fund from the suspensions will be $55,000. The suspension of the returned check and ACH fees is estimated to be $5,000 for the same time period. If extended an additional month through the end of the fiscal year (June 30, 2020), the savings to the community equates to an estimated $60,000 which will result in an equal amount of lost revenue for the City.

Packet Pg. 733 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
4 Suspend Utility Shut-Off
Effective March 18, 2020, the City of Redding Utilities Customer Service suspended the practice of utility shut-offs due to non-payment. Each month, under normal circumstances, approximately 220 utility accounts are disconnected after failure to pay for utility service received over the previous 60 days. Typically, 75 percent of these customers pay their past due amount and have their utilities reconnected within two weeks. With the Covid-19 pandemic and the anticipated increase in the number of utility customers having difficulty keeping up with all of their monthly expenses, it was decided that loss of utility service should not contribute to the stress and anxiety already experienced. Once the pandemic has passed, the Customer Services division will work with customers using various tools to bring the accounts into good standing. It is known that this effort will result in a temporary increase in accounts receivable and decreased cash flow for all utilities – resulting in an equal amount of temporary financial relief to residents of the City of Redding. This measure may result in an increase in bad debt expense, however, additional proposed measures, listed later in this report, could assist in reducing bad debt expense.

Furthermore, bad debt would be sent to a collection agency with a recovery rate of approximately 30 percent.

Suspend Utility Late Fees
Like shut-offs, late fees for utility payments have been suspended. Late fees, historically, amount to $1.7 million per year. While late fee collections are not always linear, it is a close approximation that the suspension will save customers in excess of $425,000 due to the high potential that there will be an increase in late payments. Late fees are an administrative penalty, and therefore, are deposited in the General Fund. If it is assumed that there will be no attempt to collect the past-due late fees, the General Fund will miss revenue projections in this category by at least $425,000.

Distribution of $50 to REU Account Holders
The City Council approved the distribution of excess reserves to be credited to every Redding Electric Utility customer in December 2019 in the amount of $50 per account. The funding source for the distribution is the Greenhouse Gas Allowance Auction Proceeds (also referred to as GHG or Cap and Trade), in an amount equal to about $2.2 million, and will be accomplished via a bill credit.

Pending the City Council’s approval
The following programming ideas were developed to provide additional options to provide financial relief to residents and businesses. These plan elements vary in how they target a diverse set of community members. Reaching as much of the community as possible is crucial for Redding to solidify its economic foundation. These proposals require the City Council’s approval to proceed. Some of the following items can be implemented immediately, while others will need to be further developed and brought back to the Council for further direction.

Packet Pg. 734 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
5 Deferral of Transient Occupancy Tax
Defer payment of TOT from hotel and motel business until August 1, 2020 (payment due August 19, 2020). This deferral would be interest free and full payback would be made by November 1, 2020. The TOT deferral program could provide for much need cash flow for the Hotel and Motel industry by allowing an estimated $250,000 to remain with the business for operating expense. This program would be limited to Hotels/Motels with Business Licenses of 65-40-1 or 65-50-1.

Modify Existing CARES Program Guidelines
Community Assistance for Redding Electric Services (CARES) provides up to $300 of emergency assistance for the electric portion of bills for City of Redding utility customers. The intent of the CARES program is to help customers who have suffered a temporary financial hardship and to bring their account to a current status. Customers are eligible for CARES assistance once every 12 months. This program is funded out of the Public Benefits charges included in each ratepayers’ bill. Staff recommends applying a $300 CARES credit to all residential customers enrolled in the Residential Energy Discount Program (REU’s low income program). This would provide $1.2 million of immediate utility cost relief to our lowest-income customers with an additional $600,000 of additional relief available to those who may apply due to becoming eligible due to impacts from covid-19. These funds would be replenished with the new budget year beginning on July 1, 2020. Should the Council choose to do this, staff recommends providing the Electric Utility Director authority to repeat this process, should the Stay at Home order continue through the summer, and also suspend the once-per-year limitation for applicants. This would have no impact on the Electric Utility’s financial metrics as defined in Council Policy 1414, as Public Benefit Programs are restricted.

Modify Utilities Amortization Program Guidelines
The City of Redding Utilities Customer Service provides amortization for residential customer bills that are past due. This allows customers to “catch-up” on their bill for up to 12 months by amortizing the past-due balance. Staff recommends temporarily expanding this to commercial customers and temporarily extending the amortization for a period of up to 24 months, which would essentially provide a zero percent loan to customers that are past-due and having trouble paying their bill. In addition, this would allow commercial customers who receive Small Business Administration Loans to focus on other essential costs. This would have a temporary impact on City of Redding Utilities, as cash would not be received for up to two years. The risk to the utilities would be any eventual non-performance of these loans; non-performance would mean not paying the full amortization over the 24-month period. Therefore, staff recommends establishing an “eligibility criteria” that the customer must have not been disconnected for nonpayment of utilities in the previous year to be automatically approved for the amortization.

Customers not eligible for automatic amortization may still request it and approval will be granted on a case by case basis. Should the Council choose to do this, Staff recommends providing the Electric Utility Director administrative authority to modify program elements as necessary. As this could affect water, wastewater, and solid waste utilities, the Public Works Packet Pg. 735 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
6 Director would collaborate in these decisions. This plan element will potentially provide millions of dollars in available cash flow for residents and businesses.

Refund City of Redding Utilities Deposits
Staff recommends returning all customer deposits held by Utilities Customer Services. This would return approximately $3.4 million to customers, including approximately $600,000 to commercial customers. The City holds utility deposits on customer accounts that present a higher credit risk to the utilities. By returning deposits, the City is returning monies to customers most in need. This would have no immediate impact on the Electric Utility’s financial metrics as defined in Council Policy 1414 as customer deposits are not included in unrestricted reserves for the purpose of calculating days of cash on hand. The risk to the utilities would be future bad debt accruals of non-payment of utilities by customers who have demonstrated difficulty paying bills.

However, this bad debt would be sent to a collection agency with a recovery rate of approximately 30 percent. Should the Council choose to do this, Staff recommends providing the Electric Utility Director authority to modify administrative processes for billing future utility deposits as defined in City Council Policy 1404. The deposit requirement will be reinstated at an unknown time in the future.

Additional Cap and Trade Distribution
Staff recommends a $200 credit on Electric utility bills to all customers out of Cap and Trade auction proceeds, which is similar to the $50 refund recently approved by Council. This would provide an additional $9 million in rebates to electric utility customers, bringing the total rebate amount, including the Council’s action on March 26, 2020, to approximately $11 million. To fund this program, the Council would need to allocate the balance of current year Cap and Trade revenues and cancel two Council-approved programs that have yet to launch: Wildfire Mitigation and Building Electrification. Wildfire Mitigation has yet to start due to the California Air Resources Board not providing a quantification methodology for reduced greenhouse gasses achieved through fuels reduction, thus the Cap and Trade funds are not available for this purpose. Building Electrification has yet to start due to staffing limitations. This would have no impact on the Electric Utility’s financial metrics as defined in Council Policy 1414 as Cap and Trade revenues are restricted.

Utility Grant Program for Small Businesses
As an entitlement city for the U.S. Department of Housing and Urban Development (HUD) the City receives an annual allocation of Community Development Block Grant funding which is used for public service and public improvements. Due to the Federal CARES act the City received an additional allocation of $447,450. This funding, combined with unused funding from past projects, for a total of $600,000 provides the City an opportunity to provide funding toward eligible small business utility payments for those in the most need or are unable to receive Federal assistance or grants. If approved, staff will present the program and the amount available as part of the required public hearing to approve the use of the funding.

Packet Pg. 736 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
7 Local Economic Stimulus Package
The Local Economic Stimulus Package is composed of multi-departmental projects intended to result in a combination of benefits to the City. In its infancy, this was a mass project designed to create an energy savings with each completed project. The City, however, has multiple deferred maintenance projects that must be completed to maintain the infrastructure stability of its assets.

Staff developed the following plan in a response to a need to merge the energy savings needs of the City with its deferred maintenance needs and infuse much needed capital into the local economy.

The projects in this package were specifically chosen as critical needs either in the realm of energy savings, which qualifies the project to be paid for through GHG auction proceeds, or for its contribution to eliminating the deferred maintenance needs of the City. A combination of GHG funding, utility reserves, municipal bond, and energy cost savings would be used to fund the package with little or no net budgetary impact to the General Fund. The total value of the economic stimulus package is estimated at approximately $20 million. Approximately $9.5 million of GHG money could be allocated for the completion of the projects that realize an energy savings for the City. The energy savings over time for the General Fund could be used to fund the deferred maintenance needs.

Several of the anticipated projects such as the work at various fire stations and lighting upgrades would be started immediately and put out to bid as soon as possible. Other projects, such as the replacement of the heating and air conditioning system at the Civic Auditorium will need to be analyzed further. The intent is to move quickly to infuse available GHG funds and provide economic benefit for the community.

The calculated energy savings from the energy savings projects could be used to secure bond funding to accelerate up to another $10 million in local projects including improvements to the Redding Aquatic Center, park facilities, required building maintenance, and other amenities.

Staff will return to the City Council with a full project list and borrowing options should the City Council provide direction to do so.

Completion of projects totaling up to $20 million is quite a large endeavor. However, the plan would be to bid multiple smaller projects to provide the best opportunity for local contractors to participate in the process, and thereby providing the local economy a direct opportunity to see quick and significant economic benefit in jobs and business activity. According to multipliers provided by the Shasta County Economic Development Corporation, the City of Redding would see a direct benefit equal to 328 jobs and $30 million of economic impact.

Packet Pg. 737 Attachment: Previous Staff Report 04-21-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the City Manager to award any public works contract, purchase order, or agreements, of any value, associated with the $ 9.5 million GHG funding approved as part of the Local Economic Stimulus Package.

Fiscal Impact
The City Council has previously approved the allocation of $9.5 million in Cap and Trade auction proceeds to be used for projects that reap an energy savings benefit to the City of Redding. There is no further fiscal impact to granting authority to the City Manager to execute the agreements, purchase orders, and contracts associated with these projects. There may, however, be an added benefit of seeing the money infused more rapidly into the local economy.

Alternative Action
The City Council could choose to not authorize the City Manager to execute the agreements, purchase orders, or contracts associated with the Cap and Trade distribution funds to expedite delivery of the work. This would lengthen the process to use the authorized funding.

Background/Analysis
On Tuesday, April 21, 2020, the City Council unanimously approved the Economic Response Plan. Included in the plan is the allocation of $9.5 million in Cap and Trade auction proceeds to be used for projects associated with the Local Economic Stimulus Package that equate to a savings in energy costs for the City of Redding. By authorizing the City Manager to negotiate, execute, and direct the agreements, purchase orders and contracts, staff can proceed with rapidly assigning the work and awarding bids. The benefit to this is being able to see the Cap and Trade action proceeds go to work as soon as possible in the community, and thereby providing the local MEETING DATE: May 5, 2020
ITEM NO. 9.1(b)
FROM:

APPROVED BY***
btippin@cityofredding. org
[email protected]
SUBJECT: 9.1(b)-- Consider authorizing the City Manager to award energy savings contracts, purchase orders, and agreements related to the Green House Gas ( GHG) funding approved by the City Council as part of the Local Economic Stimulus.

Barry Tippin, City Manager
Packet Pg. 738 Attachment: Previous Staff Report 05-05-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update) Report to Redding City Council April 28, 2020
Re: 9.1(b)--Authorize City Manager to award energy savings contracts Page 2 economy a direct opportunity to see a quick positive impact to jobs and business activity. The projects within the package may include, , LED light replacement in City facilities, reroofing and some solar installation at Fire Stations, replacing largely older and heavy energy using equipment with newer more efficient equipment, and additional energy saving projects to be determined
Council Priority/ City Manager Goals
Budget and Financial Management – “ Achieve balanced and stable 10- year Financial Plans for all funds.”
Public Safety – “ Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Communication and Transparency – “ Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
Government of the 21st Century – “ Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Economic Development – “ Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Packet Pg. 739 Attachment: Previous Staff Report 05-05-20 (4.11(c)--COVID-19 Economic Stimulus Package Projects Update)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following relative to Bid Schedule No. 5588 for the purchase of one hydro-cleaner for the maintenance of the City of Redding Wastewater Utility Collection System:
(1) Award bid to U-Rock Utility Equipment Inc. in the amount of $272,424.00 for the purchase of a replacement hydro-cleaner; and
(2) Authorize the City Manager, or designee, to approve future pricing adjustments, terms, and policy changes, as needed, up to an additional $20,000.00 for the purchase of the hydro-cleaner.

Fiscal Impact
Funds are available in the City of Redding (City) Wastewater Utility (Wastewater) rolling stock account for the $272,424 purchase.

Alternative Action
The City Council (Council) could choose not to award Bid 5588 for the Hydro-Cleaner and provide staff alternate direction. If the purchase is not approved, then the Wastewater will continue to operate the existing unit at a higher maintenance cost and reduced reliability.

Background/Analysis
Wastewater staff maintain approximately 443 miles of sanitary sewer pipes. The nature of the maintenance includes the continual cleaning of sewer pipes to help prevent blockages and subsequent Sanitary Sewer Overflows (SSO’s). The hydro-cleaner sends a hose and nozzle up sewer lines and cleans them with high pressure water, averaging around 3000 psi. The highpressure water removes grease, small roots, and debris from the sewer lines.

MEETING DATE: June 17, 2025
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Award of Bid Schedule No. 5588 for one Hydrocleaner for the Wastewater Utility.

Michael Webb, Public Works
Director
Packet Pg. 740
Report to Redding City Council June 11, 2025
Re: 4.11(d)--Award of Bid Schedule 5588 Hydrocleaner for WW Page 2 Wastewater currently operates a 2014 Pipe Hunter ½” Hydro-Cleaner (Fleet #2377) which is scheduled for replacement due to age and serviceability. This unit is used for safe maintenance of all diameters of sewer pipes and is the most critical equipment used in emergency response efforts. Most sewer main blockages can be relieved safely and efficiently with this unit which aids the reduction of SSO’s. The utility receives on average nearly 80 calls per year for possible sewer stoppages. This vehicle responds to calls 24 hours a day, 365 days a year and is able to clear any debris and or prevent possible SSO’s.

The vehicle has 76,200 miles, over 7,460 engine hours, 4,480 idle hours, and 2,180 auxiliary engine hours. Due to the nature of the work, the vehicle drives to a location, and then only drives minimal distances from manhole to manhole to clean the lines. Though the mileage is relatively low, the engine is running continuously throughout the day during operations. Based on the City’s Fleet standard hours to mileage calculations, with 7,460 engine hours, this equates to 373,000 vehicle miles. The auxiliary pump, hose reels, hoses, and ancillary cleaning equipment are in constant need of repairs and replacement.

Fifteen bid opportunity notices were distributed to potential vendors, in addition to posting the bid on the City’s website, and advertising in the Record Searchlight. One bid was received by the City Clerk’s Office. The sole submission and apparent low bid was received from URock Utility Equipment Inc. with a total net delivered cost, including sales tax and tire tax, of $272,424.00.

Environmental Review
This action, the purchase of equipment, is not a project as defined by the California Environmental Quality Act. No further action is required.

Council Priority/City Manager Goals
This item is a routine operational item.

Attachments
^Tabulation of Bids- Bid 5588
Packet Pg. 741
DATE: May 12, 2025
TO: Michael Webb, Director of Public Works
FROM: Tyler Nash, Senior Buyer
SUBJECT: Bid Schedule 5588 – Wastewater/Sewer Hydro-Jetter Truck The requesting department shall,

1. Write staff report to Council; which shall include all pertinent background information, issues, alternatives, departments recommendation, and available budgeted funds.

2. Subject of agenda item shall be "Award of Bid Schedule 5588” Fifteen (15) bid opportunity notices were distributed to potential vendors, in addition to posting the bid on the City’s website, and advertising in the Record Searchlight. One (1) bid was formally received by the City Clerk. The sole submission and apparent low bid was received from U-Rock Utility Equipment Inc, with a total net delivered cost including sales tax and tire tax of $272,424.00.

The proposed truck is a 2025 Chevrolet Silverado 6500 4WD with 2025 Sewer Equip Co of America Model 747-TK-ECO body.

The bid packet submission has been provided to Jim Schmitz and Kevin Garner for further technical review and evaluation. They shall notify you and Purchasing of any irregularities found.

Please include Michelle Kempley in the Minute Traq process for approval, as well as provide her with a copy of your staff report to City Council.

If you have any questions, please feel free to email or call me at (530) 225-4135.

Attachment - Bid Tabulation(s)
c: Katelyn Edwards, City Clerk’s Office
Jim Schmitz; Fleet Manager
Kevin Garner; Wastewater Supervisor
Joshua Vandiver; Municipal Utilities Manager

INTERNAL COMMUNICATION
Council Memo #5588 Page 1 of 2
Packet Pg. 742 Attachment: ^Tabulation of Bids- Bid 5588 (4.11(d)--Award of Bid Schedule 5588 Hydrocleaner for WW) BID SCHEDULE NO.

Qty
$18,415.00
$9.00$0.00
$272,424.00
Chevrolet
Sewer Equip Co
180 Days
N/A
Sales Tax 7.25%
Tire Tax
Other Fees/Charges
Net Cost Delivered
May 12, 2025

DESCRIPTION
3:00 P.M.
5588 TIME OF OPENING
Current Model, New, Unused, 4WD, Medium-Duty
Standard-Cab Truck w/ Sewer Jet Cleaner Body per
Bid Specifications
1 Sewer Body MFG
Delivery Time
Addendums Acknowledged?
U-Rock Utility Equipment Inc

CITY OF REDDING

PURCHASING DIVISION-TABULATION OF BIDS
Bid 5588
Furnish and Deliver One (1) 4WD Medium-Duty StandardCab Truck with Sewer Jet Cleaner Body per Bid Specifications

DATE OF OPENING
Cab & Chassis MFG
$254,000.00

UNIT PRICE
Council Memo #5588 Page
Packet Pg. 743
2 of
2 Attachment: ^Tabulation of Bids- Bid 5588 (4.11(d)--Award of Bid Schedule 5588 Hydrocleaner for WW)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Authorize staff to submit a United States Department of Transportation Safe Streets and Roads for All (SS4A) Program application in an amount not-to-exceed $15 million for the design and construction of a roundabout and related curve-safety improvements at the intersection of Churn Creek Road, Victor Avenue, and Rancho Road; and (2) Authorize commitment of up to 20 percent in City of Redding Public Works’ Traffic Impact Fee funds, which may be satisfied through a combination of, in-kind services, or other eligible local sources.

Fiscal Impact
If awarded, the City of Redding (City) could receive up to $15 million in federal implementation funding under the United States Department of Transportation (U.S. DOT) Safe Streets and Roads for All (SS4A) Program. The program requires a 20 percent local match, equating to a local funding commitment of approximately $3 million. This local match may be fulfilled through the Traffic Impact Fee (TIF) program since this project is on the TIF eligibility list and is a high priority for the City.

By securing this implementation grant, the City would significantly offset the total projected project cost - estimated to exceed $15 million - with the potential to leverage additional resources and reduce long-term infrastructure liabilities through federal investment.

Alternative Action
The City Council (Council) may choose not to authorize an SS4A Program grant application; in that case, the City would not be considered for an award and the Churn Creek/Victor/Rancho Intersection Project (Project) would remain on the action plan until other funding sources are identified.

MEETING DATE: June 17, 2025
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(e)--Authorize Submission of a Grant Application to the U.S. Department of Transportation Safe Streets and Roads for All Program.

Michael Webb, Public Works
Director
Packet Pg. 744
Report to Redding City Council June 10, 2025
Re: 4.11(e)--Grant Application - US Dept of Transportation Safe Streets & Roads For All Program Page 2
Background/Analysis
The SS4A grant program was established by the Bipartisan Infrastructure Law to support regional, local, and tribal efforts to prevent roadway fatalities and serious injuries. Administered by the U.S. DOT, the program offers $5 billion in competitive funding over five years (FY 2022–2026), with approximately $1.26 billion available in FY 2024.

The SS4A program offers two types of grants:

1. Action Plan Grants – To develop or update comprehensive safety action plans. ($300,000 grant obtained in 2024)

2. Implementation Grants – To carry out strategies and projects identified in eligible action plans.

The City is currently working to update the Local Road Safety Plan (LRSP), as part of an Action Plan Grant recently received from this program. The update to the LRSP will help to satisfy the eligibility requirement for an implementation grant. The Churn Creek/Victor/Rancho intersection is a critical safety concern, with documented collision history and substandard geometry contributing to higher-than-average crash rates. The proposed project includes:
• Reconstructing the existing non-signalized intersection into a modern roundabout to improve traffic flow and reduce conflict points;
• Realigning and softening dangerous horizontal curves on all approaches to improve driver sight distance and maneuverability;
• Installing enhanced pedestrian and bicycle crossing features to improve multimodal safety; and
• Implementing new signage, lighting, and drainage infrastructure.

To advance the roundabout project, the City has invested TIF dollars in preliminary engineering, and the environmental review is nearly complete under the California Environmental Quality Act (CEQA). The City anticipates completing all environmental clearance requirements in the near term and is preparing to initiate right-of-way acquisition activities. These investments position the project to move quickly into design finalization and construction if implementation funding is secured.

This level of readiness enhances the competitiveness of the project under SS4A criteria, which prioritizes projects with demonstrated safety benefits, strong planning foundations, and near-term implementation potential.

According to Federal Highway Administration research, roundabouts can reduce injury crashes by 75 percent and fatal crashes by over 90 percent compared to traditional intersections. The City’s project aligns with SS4A’s core emphasis on systemic safety improvements, speed management, and context-sensitive design.

Environmental Review
This action, authorizing submission of a grant application, is not a project as defined by CEQA, and no further action is necessary. If a grant is awarded and accepted by Council, any projects utilizing the grant funding will be subject to review under CEQA.

Packet Pg. 745
Report to Redding City Council June 10, 2025
Re: 4.11(e)--Grant Application - US Dept of Transportation Safe Streets & Roads For All Program Page 3
Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” • Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
^Location Map
Packet Pg. 746

CITY OF REDDING

LOCATION MAP

EXHIBIT A

CHURN CREEK RD, VICTOR AVE &

RANCHO RD ROUNDABOUT PROJECT PUBLIC WORKS

DEPARTMENT

EL VERANO ST FIDDLENECK DR AMANDA DR

FILAREE DR

DAPPLE GRAY DR ALTA SAGA DR

LARIAT LN

PROJECT

LOCATION

RANCHO RD

VICTOR AVE
CHURN CREEK RD DEBBIE LN X:\Projects\ChrnCrkVictorRancho_Roundabout_2618\Design\Plans\Drawings\Location Map.dwg, Exhibit CC 8x11 Packet Pg. 747 Attachment: ^Location Map (4.11(e)--Grant Application - US Dept of Transportation Safe Streets & Roads For All Program)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution relative to Sanitary Sewer Maintenance Districts (SSMD) 01-07 Hope Lane, and 01-19 Seven Bridges, authorizing and approving the following:
(1) Approving the Engineer’s Reports for Fiscal Year 2025-26 for SSMD 01-07 and SSMD 01-19 as filed with the City Clerk;
(2) Setting a Public Hearing for 6:00 p.m. on July 15, 2025, in the City Council Chambers, located at 777 Cypress Avenue, Redding, California; and (3) Declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2025–26 pursuant to the State of California Improvement Act of 1911.

Fiscal Impact
Generally, sanitary sewer maintenance districts are self-supporting and there are no fiscal impacts to the City of Redding’s General Fund.

Alternative Action
The City Council (Council) may choose not to approve and provide alternative direction to staff or make changes to each of the Engineer’s Reports.

Background
Sanitary Sewer Maintenance District (SSMD) 01-07 was formed to comply with the conditions of approval for the Hope Lane Subdivision, S-12-03, and SSMD 01-19 was formed to comply with the conditions of approval for the Seven Bridges Subdivision, S-03-09/PD-1-09/RZ-2-09.

These subdivisions are not able to use standard gravity sewer lines and the developers were conditioned to form SSMDs so that the cost of maintenance and operation of the lift station will be borne by the tributary property owners. Lift stations are not commonly used in the public system for individual developments, and the use of SSMDs ensures that the maintenance responsibilities are born by owners of lots within their respective districts and not by other utility customers.

MEETING DATE: June 17, 2025
ITEM NO. 4.11(f)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(f)--Resolution Setting Public Hearing of Sanitary Sewer Maintenance Districts 01-07 and 01-19
Michael Webb, Public Works
Director
Packet Pg. 748
Report to Redding City Council June 9, 2025
Re: 4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19 Page 2 The proposed per-lot assessment is based on the amount initially estimated at the time of district formation and then adjusted annually by the cost inflation factor associated with the "20 Cities Construction Cost Index" from the most recent March edition of Engineering News Record. The proposed levy per lot reflects the anticipated maintenance needs of the districts for Fiscal Year 2025-26.

SSMD District Name General Location Proposed
Assessment
Proposed
Levy
01-07 Hope Lane At the intersection of Hope Lane and
Carnegie Drive
$ 531.68 $ 214.36
01-19 Seven Bridges At the intersection of Oasis Road and Rialto Parkway
$ 192.97 $ 192.96*
* Levies are required to be rounded to an even number.

Environmental Review
This activity is not a project as defined by the California Environmental Quality Act. On January 25, 2005, the Planning Commission adopted the Mitigation Negative Declaration for the Hope Lane Subdivision, and on March 10, 2015, the Planning Commission adopted the Mitigation Negative Declaration for the Hope Lane Phase 2 Subdivision. On September 7, 2010, Council adopted the Mitigation Negative Declaration for the Seven Bridges Subdivision. No further action is required.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
Attachments
^Resolution
^Location Map
SSMD 1-07 Engineers Report 2025-26
SSMD 1-19 Engineer's Report 2025-26
Packet Pg. 749
RESOLUTION NO. 2025-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

APPROVING THE REPORT OF THE ENGINEER AS FILED AND
DECLARING ITS INTENTION TO:
(1) SET A PUBLIC HEARING DATE REGARDING SANITARY
SEWER MAINTENANCE DISTRICTS: 01-07 AND 01-19
(2) LEVY AND COLLECT ASSESSMENTS IN THESE DISTRICTS
FOR FISCAL YEAR 2025-26 PURSUANT TO THE
IMPROVEMENT ACT OF 1911
WHEREAS:

A. The City Council heretofore ordered the formation of Sanitary Sewer Maintenance Districts 01-07 and 01-19 (Districts) under authority granted by the Improvement Act of 1911, Chapter 26, Maintenance Districts, Streets and Highways Code of the State of California, Section 5820, et seq.

B. The purpose of the Districts is to provide maintenance to the sewer lift station improvements as required by the conditions of development approval of the Hope Lane Subdivision, S-12-03 and Seven Bridges Subdivision, S-03-09/PD-1-09/RZ-2-09.

C. The Engineer has filed his Reports with the City Clerk.

D. The assessment for Fiscal Year 2025–26 is not an increase, because the cost of living adjustment provided for herein was approved at the time of the formation of the District.

NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL THAT:

1. The matters set forth above are true, correct, and are adopted herein.

2. The Engineer’s Reports, as filed, are hereby approved.

3. The Engineer’s Reports, on file with the City Clerk, contain a full and detailed description of the improvements, the boundaries of the Districts, and the proposed assessments upon the assessable lots within the Districts.

4. The existing improvements for the Districts are set forth in the Engineer’s Reports on file with the City Clerk.

5. The general locations of the lots in the Districts are set forth in Part A of the Engineer’s Reports on file with the City Clerk.

6. Only costs for maintenance and repairs to the sewer lift station, including electric and water charges; replacement of pumps, force mains, and appurtenances; maintenance of Packet Pg. 750 Attachment: ^Resolution (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) any buildings or structures housing sewer lift station facilities; other improvements to remove or cover graffiti; administrative costs; and such other maintenance and incidental expenses as are authorized by Streets and Highways Code Sections 5821, will be assessed.

7. A public hearing will be held on July 15, 2025, at the hour of 6:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chambers located at 777 Cypress Avenue, Redding, California, to address the confirmation and approval of the proposed assessment for Fiscal Year 2025–26.

SSMD District
Name General Location Proposed Assessment
Proposed
Levy
01-07 Hope Lane At the intersection of Hope Lane
and Carnegie Drive $ 531.68 $ 214.36
01-19 Seven
Bridges
At the intersection of Oasis Road
and Rialto Parkway $ 192.97 $ 192.96

8. The method of calculating the annual assessment is set forth in Part B of the Engineer’s Report on file with the City Clerk.

9. The City Clerk shall give notice of said public hearing.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 17 th day of June, 2025, by the
following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
____________________________________
JACK MUNNS, Mayor
ATTEST: FORM APPROVED:
__________________________________ ____________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN CURTIS, City Attorney Packet Pg. 751 Attachment: ^Resolution (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Packet Pg. 752 Attachment: ^Location Map (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Sanitary Sewer
Maintenance District
SSMD 01-07
Hope Lane
Engineer's Report
Annual Update for Fiscal Year 2025-26
Prepared under the provisions
of the Improvement Act of 1911of the
California Streets & Highways Code

Prepared by
Michael Webb, RCE
Director of Public Works/
City Engineer
May 2025
Packet Pg. 753 Attachment: SSMD 1-07 Engineers Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) SSMD 01-07 Certificates
The undersigned respectfully submits the enclosed Engineer’s Report as directed by the City Council.

Dated this ________ day of June, 2025.

By: ___________________________________________
Michael Webb, RCE 73986
Director of Public Works/City Engineer
I HEREBY CERTIFY that the enclosed Engineer’s Report, together with Assessment Roll and Assessment Diagram thereto attached, was filed with me on the ______ day of ___________, 2025.

City Clerk of the City of Redding
County of Shasta
By: ___________________________________________
I HEREBY CERTIFY that the enclosed Engineer’s Report, together with the Assessment Roll thereto attached, was approved and confirmed by the City Council of the City of Redding, on the _____ day of _______, 2025.

City Clerk of the City of Redding
County of Shasta
By: ___________________________________________
City of Redding Sanitary Sewer Maintenance District Annual Update - District SSMD 01-07 Page 1 Packet Pg. 754 Attachment: SSMD 1-07 Engineers Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Overview
The purpose of this report is to update the Sanitary Sewer Maintenance District (District) budget and assessments for the upcoming fiscal year. The District is authorized and administered under provisions of the Improvement Act of 1911, Chapter 26, (commencing with Section 5280) of the Streets and Highways Code, “Proposition 218” (Article XIIID of the California Constitution), and the “Proposition 218 Omnibus Implementation Act” (California Senate Bill 919). The aforementioned are collectively referred to as “Assessment Law.”
This Engineer’s Report addresses the annual maintenance of identified improvements within the District.

Part A: Assessment Map (See Part A Attachment)
Sanitary Sewer Maintenance District SSMD 01-07 (Hope Lane) is located in the City of Redding, County of Shasta, State of California. The District boundary is depicted on the Part A Attachment and includes 48 Lots from Hope Lane Subdivision Units 1 and 2 and 4 lots from Parcel Map No. 2013-01137. Parcel Map No. 2013-01137 recorded in Book 39 of Parcel Maps at Page 9, Shasta County Records, is a subdivision of a parcel that was annexed into the district in 2014.

Part B: Estimated Maintenance Expenses (See Part B Attachment) The Part B Attachment is a cost breakdown that includes actual costs from the previous fiscal year and the projected costs, assessment, and recommended levy amount for Fiscal Year 2025-26. This estimate is intended to account for a more significant capital improvement to maintain the District's integrity into the future.

No bonds will be issued in connection with this District.

Part C: District Assessment and Levy Calculation
The assessments are authorized to be indexed (increased) annually based on the published “20-City Construction Cost Index” (20-City CCI) compiled by the Engineering News Record. The maximum authorized assessments contained in this Engineer’s Report represent an increase over the previous year’s assessments. The increase (1.9%) is based on the change in the 20-City CCI (March 2025) and is consistent with the cost indexing provisions approved by property owners. Therefore, the vote requirements of Section 4 of Article XIIID of the California Constitution do not apply to these proceedings.

The actual per lot levy is the lesser of the amount calculated to be needed for each lot (total funds needed divided by number of lots/acres) and the maximum authorized assessment. The levy is the amount that will be assessed on each benefit unit. (See Part B Attachment) In the event that assessment revenues are insufficient to cover the cost of annual maintenance activities, services may be reduced to avoid a deficit.

City of Redding Sanitary Sewer Maintenance District Annual Update - District SSMD 01-07 Page 2 Packet Pg. 755 Attachment: SSMD 1-07 Engineers Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Part D: Analysis of Benefits of Properties Being Assessed Construction and maintenance of the identified improvements were a condition of development for the subdivision. The lift station is necessary to convey sewage generated by the subdivision to the existing public gravity sewer system. These are special benefits conferred upon each assessed lot within the District. The benefit received by the identified parcel is “special” in that the City does not generally provide such improvements or services to the public at large.

Part E: Method of Apportionment
The improvements generally consist of sanitary sewer lift station components including force mains.

Plans and specifications for the identified improvements are on file in the City’s Engineering Division. The plans depict materials and other appurtenances. The plans and specifications are hereby incorporated into this report by reference. The improvements and approximate maintenance qualities are conceptually depicted on the maps referenced in Part A.

Part F: Assessed Parcels (See Part F Attachment)
The Part C Attachment contains a list of the Shasta County Assessor's Parcel numbers within the Assessment District for Fiscal Year 2024-2025 The Assessment Roll is filed in the Office of the City Clerk and is incorporated in this Report by reference. The list is keyed to the records of the Shasta County Assessor, which are incorporated herein by reference.

City of Redding Sanitary Sewer Maintenance District Annual Update - District SSMD 01-07 Page 3 Packet Pg. 756 Attachment: SSMD 1-07 Engineers Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Part A Attachment
Packet Pg. 757 Attachment: SSMD 1-07 Engineers Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19)

PART B ATTACHMENT
Estimated Cost of Maintenance for Fiscal Year 2025-26
Sanitary Sewer Maintenance District (SSMD) 1-07
Hope Lane
FY 2024-25 FY 2025-26
*ACTUAL
Expenses

ESTIMATED
Expenses
BEGINNING BALANCE $ 18,138
REVENUE $16,706
Maintenance Expenses

1. Lift Station Operational Maintenance…………………………………………………………… 8,253 12,000 Maintenance performed through weekly visits by Public Works staff.

2. Electric / Water/ Data Usage……………………………………………………………………….. 1,144 1,200 9,397 12,200
Administrative Expenses

3. City Administration............................................................................................. 1,324 1,300 Preparation of annual Engineer’s Report, Staff Reports, Resolutions, and admin charges by any or all of the following City Departments:

City Clerk, Planning, Parks, and Public Works.

4. County Administration ....................................................................................... 110 110 $99.00 base fee and $0.22 per lot assessed (2024-25)

TOTAL EXPENSES
ACTUAL
$10,831

ESTIMATED
$14,610
DISTRICT BALANCE $24,013

LEVY CALCULATION
A. District Balance as of *June 30, 2025.................................................................. 24,013 B. Total Estimated Expenses for 2025/26 (July 1, 2025 - June 30, 2026)................ 14,610 C.

District Reserve (50% of Estimated Expenses Lines 1 & 2)..................................

Parts Replacement Reserve (100%)………………………………………………………………… 6,450
14,100
D. Funds Needed to Provide Maintenance and Maintain District Reserve this Fiscal Year (Total Expenses + Reserves – District Balance) .............. 11,147 E. Number of Lots to be Levied ............................................................................... 52 F. Max Assessment Allowable, adjusted annually by CCI (1.9%) ........................... 521.77 531.68 G. Lot Assessment based on Total Funds Needed................................................... 258.67 214.36 H. Lot Levy (Lesser of Lines F and G) ............................................................ *Amounts include 10 months actual costs plus 2 months estimated costs (May and June).

Exception: County Admin
$ 258.66 $ 214.36

Packet Pg. 758 Attachment: SSMD 1-07 Engineers Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19)

PART F ATTACHMENT
Assessment Roll Fiscal Year 2024-25
District APN Subdivision Unit Benefit Units
SSMD01-07 073-300-033 Parcel Map 39-9 1
SSMD01-07 073-300-034 Parcel Map 39-9 1
SSMD01-07 073-300-035 Parcel Map 39-9 1
SSMD01-07 073-300-036 Parcel Map 39-9 1
SSMD01-07 073-520-001 Hope Lane 1 1
SSMD01-07 073-520-002 Hope Lane 1 1
SSMD01-07 073-520-003 Hope Lane 1 1
SSMD01-07 073-520-004 Hope Lane 1 1
SSMD01-07 073-520-005 Hope Lane 1 1
SSMD01-07 073-520-006 Hope Lane 1 1
SSMD01-07 073-520-007 Hope Lane 1 1
SSMD01-07 073-520-008 Hope Lane 1 1
SSMD01-07 073-520-009 Hope Lane 1 1
SSMD01-07 073-520-010 Hope Lane 1 1
SSMD01-07 073-520-012 Hope Lane 1 1
SSMD01-07 073-520-013 Hope Lane 1 1
SSMD01-07 073-520-014 Hope Lane 1 1
SSMD01-07 073-520-015 Hope Lane 1 1
SSMD01-07 073-520-016 Hope Lane 1 1
SSMD01-07 073-520-017 Hope Lane 1 1
SSMD01-07 073-520-018 Hope Lane 1 1
SSMD01-07 073-520-022 Hope Lane 1 1
SSMD01-07 073-520-028 Hope Lane 1 1
SSMD01-07 073-520-029 Hope Lane 1 1
SSMD01-07 073-520-032 Hope Lane 1 1
SSMD01-07 073-520-033 Hope Lane 1 1
SSMD01-07 073-520-035 Hope Lane 2 1
SSMD01-07 073-520-036 Hope Lane 2 1
SSMD01-07 073-520-037 Hope Lane 2 1
SSMD01-07 073-520-038 Hope Lane 2 1
SSMD01-07 073-520-039 Hope Lane 2 1
SSMD01-07 073-520-040 Hope Lane 2 1
SSMD01-07 073-520-041 Hope Lane 2 1
SSMD01-07 073-520-042 Hope Lane 2 1
SSMD01-07 073-520-043 Hope Lane 2 1
SSMD01-07 073-520-044 Hope Lane 2 1
SSMD01-07 073-520-045 Hope Lane 2 1
Packet Pg. 759 Attachment: SSMD 1-07 Engineers Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) SSMD01
-07073-520-048 Hope Lane21
SSMD01-07 073-520-049 Hope Lane21
SSMD01-07073-520-050 Hope Lane21
SSMD01-07073-520-051 Hope Lane21
SSMD01-07073-520-052 Hope Lane21
SSMD01-07073-520-053 Hope Lane21
SSMD01-07073-520-054 Hope Lane21
SSMD01-07073-520-055 Hope Lane21
SSMD01-07073-520-056 Hope Lane21
SSMD01-07073-520-057 Hope Lane21
SSMD01-07073-520-058 Hope Lane21
SSMD01-07073-520-059 Hope Lane21
SSMD01-07073-520-060 Hope Lane21
SSMD01-07073-520-062 Hope Lane21
SSMD01-07073-520-064 Hope Lane21
Packet Pg. 760 Attachment: SSMD 1-07 Engineers Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Sanitary Sewer
Maintenance District
SSMD 01-19
Seven Bridges
Engineer's Report
Annual Update for Fiscal Year 2025-26
Prepared under the provisions
of the Improvement Act of 1911of the
California Streets & Highways Code

Prepared by
Michael Webb, RCE
Director of Public Works/
City Engineer
May 2025
Packet Pg. 761 Attachment: SSMD 1-19 Engineer's Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) SSMD 01-19 Certificates
The undersigned respectfully submits the enclosed Engineer’s Report as directed by the City Council.

Dated this ________ day of June, 2025.

City Clerk of the City of Redding
County of Shasta
By: ___________________________________________
City of Redding Sanitary Sewer Maintenance District Annual Update - District SSMD 01-19 Page 1 Packet Pg. 762 Attachment: SSMD 1-19 Engineer's Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Overview
The purpose of this report is to update the Sanitary Sewer Maintenance District (District) budget and assessments for the upcoming fiscal year. The District is authorized and administered under provisions of the Improvement Act of 1911, Chapter 26, (commencing with Section 5280) of the Streets and Highways Code, “Proposition 218” (Article XIIID of the California Constitution), and the “Proposition 218 Omnibus Implementation Act” (California Senate Bill 919). The aforementioned are collectively referred to as “Assessment Law.”
This Engineer’s Report addresses the annual maintenance of identified improvements within the District.

Part A: Assessment Map (See Part A Attachment)
The District is located in the City of Redding, County of Shasta, State of California. The District boundary encompasses the Seven Bridges Subdivision (S-03-09 / PD-1-09 / RZ-2-09) and is depicted on the Part A Attachment.

No bonds will be issued in connection with this District.

City of Redding Sanitary Sewer Maintenance District Annual Update - District SSMD 01-19 Page 2 Packet Pg. 763 Attachment: SSMD 1-19 Engineer's Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Part D: Analysis of Benefits of Properties Being Assessed Construction and maintenance of the identified improvements were a condition of development for the subdivision. The lift station is necessary to convey sewage generated by the subdivision to the existing public gravity sewer system. These are special benefits conferred upon each assessed lot within the District. The benefit received by the identified parcel is “special” in that the City does not generally provide such improvements or services to the public at large.

Part E: Method of Apportionment
The improvements generally consist of sanitary sewer lift station components including force mains.

Part F: Assessed Parcels (See Part F Attachment)
The Part C Attachment contains a list of the Shasta County Assessor's Parcel numbers within the Assessment District for Fiscal Year 2024-25. The Assessment Roll is filed in the Office of the City Clerk and is incorporated in this Report by reference. The list is keyed to the records of the Shasta County Assessor, which are incorporated herein by reference.

City of Redding Sanitary Sewer Maintenance District Annual Update - District SSMD 01-19 Page 3 Packet Pg. 764 Attachment: SSMD 1-19 Engineer's Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Part A Attachment
Packet Pg. 765 Attachment: SSMD 1-19 Engineer's Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) Part B Attachment
Estimated Cost of Maintenance for Fiscal Year 2025-26
Sanitary Sewer Maintenance District (SSMD) 1-19
Seven Bridges
FY 2024-25 FY 2025-26
*ACTUAL
Expenses

ESTIMATED
Expenses
BEGINNING BALANCE $ 5,468
REVENUE $ 12,984
Maintenance Expenses

1. 2.

Lift Station Operational Maintenance…………………………………………………………… Maintenance performed through weekly visits by Public Works staff.

Outside Services…………………………………………………………………………………………….
8,439
0 8,500
0 3. Electric / Water / Data Usage………………………………………………………………………... 2623 2650 11,062 11,150
Administrative Expenses

3. City Administration............................................................................................. 1383 1400 Preparation of annual Engineer’s Report, Staff Reports, Resolutions, and admin charges by any or all of the following City Departments:

City Clerk, Planning, Finance, and Public Works.

4. County Administration ....................................................................................... 115 115 $99.00 base fee and $0.22 per lot assessed

TOTAL EXPENSES
ACTUAL
$12,560

ESTIMATED
$12,665
DISTRICT BALANCE $5,044

LEVY CALCULATION
A. District Balance as of *June 30, 2025.................................................................. 5,044 B. Total Estimated Expenses for 2025/26 (July 1, 2025 - June 30, 2026)................ 12,665 C.

District Reserve……………………………………………………………………………………………….

Current Parts Replacement Reserve (year 6 of 10)……………………...………………….

Total 10 year estimate replacement parts cost is $23,462 0 14,077
D. Funds Needed to Provide Maintenance and Maintain District Reserve this Fiscal Year (Total Expenses + Reserves – District Balance) ................................ 21,698 E. Number of Lots to be Levied ............................................................................... 74 F. Max Assessment Allowable, adjusted annually by CCI (1.9%) ........................... 189.31 192.97 G. Lot Assessment based on Total Funds Needed................................................... 189.30 293.22 H. Lot Levy (Lesser of Lines F and G) ............................................................ *Amounts include 10 months actual costs plus 2 months estimated costs (May and June).

Exception: County Admin
$ 189.30 $ 192.96

Packet Pg. 766 Attachment: SSMD 1-19 Engineer's Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19)

PART F ATTACHMENT
Assessment Roll Fiscal Year 2024-25
District __ APN Subdivision Unit Benefit Units
SSMD 01-19 074-420-003 Seven Bridges 1 1
SSMD 01-19 074-420-004 Seven Bridges 1 1
SSMD 01-19 074-420-005 Seven Bridges 1 1
SSMD 01-19 074-420-006 Seven Bridges 1 1
SSMD 01-19 074-420-007 Seven Bridges 1 1
SSMD 01-19 074-420-008 Seven Bridges 1 1
SSMD 01-19 074-420-013 Seven Bridges 1 1
SSMD 01-19 074-420-018 Seven Bridges 1 1
SSMD 01-19 074-420-019 Seven Bridges 1 1
SSMD 01-19 074-420-020 Seven Bridges 1 1
SSMD 01-19 074-420-021 Seven Bridges 1 1
SSMD 01-19 074-420-022 Seven Bridges 1 1
SSMD 01-19 074-420-023 Seven Bridges 1 1
SSMD 01-19 074-420-024 Seven Bridges 1 1
SSMD 01-19 074-420-025 Seven Bridges 1 1
SSMD 01-19 074-420-026 Seven Bridges 1 1
SSMD 01-19 074-420-027 Seven Bridges 1 1
SSMD 01-19 074-250-028 Seven Bridges 1 1
SSMD 01-19 074-250-029 Seven Bridges 1 1
SSMD 01-19 074-250-030 Seven Bridges 1 1
SSMD 01-19 074-250-031 Seven Bridges 1 1
SSMD 01-19 074-250-032 Seven Bridges 1 1
SSMD 01-19 074-250-033 Seven Bridges 1 1
SSMD 01-19 074-250-037 Seven Bridges 1 1
SSMD 01-19 074-250-039 Seven Bridges 1 1
SSMD 01-19 074-250-045 Seven Bridges 1 1
SSMD 01-19 074-250-047 Seven Bridges 1 1
SSMD 01-19 074-250-048 Seven Bridges 1 1
SSMD 01-19 074-250-049 Seven Bridges 1 1
SSMD 01-19 074-420-050 Seven Bridges 1 1
SSMD 01-19 074-420-051 Seven Bridges 1 1
SSMD 01-19 074-420-053 Seven Bridges 1 1
SSMD 01-19 074-420-058 Seven Bridges 1 1
SSMD 01-19 074-420-059 Seven Bridges 1 1
SSMD 01-19 074-430-001 Seven Bridges 2 1
SSMD 01-19 074-430-002 Seven Bridges 2 1
SSMD 01-19 074-430-003 Seven Bridges 2 1
SSMD 01-19 074-430-004 Seven Bridges 2 1
SSMD 01-19 074-430-005 Seven Bridges 2 1
SSMD 01-19 074-430-006 Seven Bridges 2 1
SSMD 01-19 074-430-007 Seven Bridges 2 1
SSMD 01-19 074-430-008 Seven Bridges 2 1
SSMD 01-19 074-430-009 Seven Bridges 2 1
SSMD 01-19 074-430-010 Seven Bridges 2 1
Packet Pg. 767 Attachment: SSMD 1-19 Engineer's Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19) SSMD 01
-19 074-430-011 Seven Bridges 2 1
SSMD 01-19 074-430-012 Seven Bridges 2 1
SSMD 01-19 074-430-013 Seven Bridges 2 1
SSMD 01-19 074-430-014 Seven Bridges 2 1
SSMD 01-19 074-430-015 Seven Bridges 2 1
SSMD 01-19 074-430-016 Seven Bridges 2 1
SSMD 01-19 074-430-017 Seven Bridges 2 1
SSMD 01-19 074-430-018 Seven Bridges 2 1
SSMD 01-19 074-430-019 Seven Bridges 2 1
SSMD 01-19 074-430-020 Seven Bridges 2 1
SSMD 01-19 074-430-021 Seven Bridges 2 1
SSMD 01-19 074-430-022 Seven Bridges 2 1
SSMD 01-19 074-430-023 Seven Bridges 2 1
SSMD 01-19 074-430-024 Seven Bridges 2 1
SSMD 01-19 074-430-025 Seven Bridges 2 1
SSMD 01-19 074-430-026 Seven Bridges 2 1
SSMD 01-19 074-430-027 Seven Bridges 2 1
SSMD 01-19 074-430-028 Seven Bridges 2 1
SSMD 01-19 074-430-029 Seven Bridges 2 1
SSMD 01-19 074-430-030 Seven Bridges 2 1
SSMD 01-19 074-430-031 Seven Bridges 2 1
SSMD 01-19 074-430-032 Seven Bridges 2 1
SSMD 01-19 074-430-033 Seven Bridges 2 1
SSMD 01-19 074-430-034 Seven Bridges 2 1
SSMD 01-19 074-430-035 Seven Bridges 2 1
SSMD 01-19 074-430-036 Seven Bridges 2 1
SSMD 01-19 074-430-037 Seven Bridges 2 1
SSMD 01-19 074-430-038 Seven Bridges 2 1
SSMD 01-19 074-430-039 Seven Bridges 2 1
SSMD 01-19 074-430-040 Seven Bridges 2 1

Packet Pg. 768 Attachment: SSMD 1-19 Engineer's Report 2025-26 (4.11(f)--Resolution Setting Public Hearing of SSMD 01-07 and 01-19)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions relative to Bid Negotiation No. 5593, Cape Seal 2025 Project:
(1) Award to VSS International, Inc. in the amount of $2,272,120; (2) Approve $300,000 to cover the cost of administration and inspection fees; (3) Approve $60,000 for project development costs;
(4) Approve $230,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $25,000; and (6) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301(c) – Existing Facilities.

Fiscal Impact
The Cape Seal 2025 Project is funded by the City of Redding’s (City) Streets Division. Project cost components are estimated, and some shifting of the funds may be necessary to balance the project within the approved budget.

Cost Summary
Item Estimated
Project Development Costs $ 60,000
Construction Contract + Contingency $ 2,502,120
Contract Administration, Inspection, Testing $ 300,000
Additional City Manager Authority $ 25,000
Total Project Costs $ 2,887,120
Project Budget $ 3,500,000
MEETING DATE: June 17, 2025
ITEM NO. 4.11(g)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(g)--Award Bid Negotiation No. 5593 Cape Seal 2025 Project Michael Webb, Public Works
Director
Packet Pg. 769
Report to Redding City Council June 11, 2025
Re: 4.11(g)--Award Bid Negotiation No. 5593 Cape Seal 2025 Project Page 2 Alternative Action
The City Council may choose not to award the project or provide alternate direction to staff. If the project does not move forward, the streets will continue to deteriorate and may require roadway reconstruction.

Background/Analysis
Cape seal roadway surface treatments extend the life of worn pavements by combining a chip seal with slurry seal treatments. The City has utilized this method to successfully preserve residential streets since 2008. This project includes the pavement preservation treatment within various neighborhoods in northwest Redding (see attached Location Map). This project will apply approximately 275,000 square yards of pavement preservation treatment on existing streets, in addition to removing and applying the associated striping and markings.

Attached is a tabulation of bids opened on May 29, 2025. The low bid in the amount of $2,272,120 was received from VSS International, Inc., of West Sacramento, California. The engineer’s estimate was $2,420,081. Total project development costs for this project are estimated to be $60,000. Project development costs include engineering, environmental, and consultant services (design support).

Environmental Review
Staff has determined that the project is categorically exempt from environmental review under the California Environmental Quality Act Guidelines, per Section 15301 (c) – Existing Facilities.

Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing public facilities. The project will extend the life of the existing pavement and will not result in expansion of use. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Location Map
^Bid Tab
^Notice of Exemption
Packet Pg. 770
Packet Pg. 771
Attachment: ^Location Map (4.11(g)--Award Bid Negotiation No. 5593 Cape Seal 2025 Project) BID TABULATION FOR:

CAPE SEAL 2025
Bid Schedule No.: 5593

ENGINEER'S EST
1/0/1900 UNIT UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Water Pollution Control LS 1 $5,000.00 $5,000.00 $2,700.00 $2,700.00 $7,500.00 $7,500.00 2 Traffic Control LS 1 $220,000.00 $220,000.00 $210,210.72 $210,210.72 $164,000.00 $164,000.00 3 Polymer Modified Asphalt Rubber SY 274900 $5.10 $1,401,990.00 $4.50 $1,237,050.00 $4.70 $1,292,030.00 4 Micro-Surfacing (Type II) SY 274900 $2.35 $646,015.00 $2.50 $687,250.00 $2.73 $750,477.00 5 Adjust Water Valve EA 33 $1,500.00 $49,500.00 $1,080.00 $35,640.00 $1,000.00 $33,000.00 6 Adjust Manhole EA 20 $1,400.00 $28,000.00 $1,620.00 $32,400.00 $1,500.00 $30,000.00 7 Adjust Monument EA 14 $1,500.00 $21,000.00 $1,620.00 $22,680.00 $750.00 $10,500.00 8 Remove Pavement Markings SF 1726 $4.50 $7,767.00 $8.64 $14,912.64 $4.50 $7,767.00 9 Thermoplastic Traffic Stripe (6") LF 9100 $1.50 $13,650.00 $1.08 $9,828.00 $2.00 $18,200.00 10 Thermoplastic Pavement Markings SF 1725 $13.00 $22,425.00 $8.64 $14,904.00 $12.00 $20,700.00 11 Pavement Marker EA 526 $9.00 $4,734.00 $8.64 $4,544.64 $8.00 $4,208.00 TOTAL - CONTRACT ITEMS $2,420,081.00 $2,272,120.00 $2,338,382.00 Average

UNIT UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE
1 Water Pollution Control LS 1 $12,500.00 $12,500.00 $7,566.67 2 Traffic Control LS 1 $152,000.00 $152,000.00 $175,403.57 3 Polymer Modified Asphalt Rubber
(PMAR) Chip Seal SY 274900 $5.52 $1,517,448.00 $4.91
4 Micro-Surfacing (Type II) SY 274900 $2.74 $753,226.00 $2.66 5 Adjust Water Valve EA 33 $1,250.00 $41,250.00 $1,110.00 6 Adjust Manhole EA 20 $2,000.00 $40,000.00 $1,706.67
7 Adjust Monument EA 14 $1,250.00 $17,500.00 $1,206.67
8 Remove Pavement Markings SF 1726 $4.75 $8,198.50 $5.96 9 Thermoplastic Traffic Stripe (6") LF 9100 $2.10 $19,110.00 $1.73 10 Thermoplastic Pavement Markings SF 1725 $12.70 $21,907.50 $11.11 11 Pavement Marker EA 526 $8.45 $4,444.70 $8.36
Average Bid
TOTAL - CONTRACT ITEMS $2,587,584.70 $2,399,362.23
VSS International Inc
American Pavement Systems
Inc
Pavement Coatings Co

Page 1 of 1 ends

Redding City CouncilJune 17, 2025

Redding City Council
June 17, 2025