10:00 A.M., December 19, 2023
Cal/EPA Building – Byron Sher Auditorium
Via Webcast
A. DIRECTOR’S REPORT
Presentations or discussions by the Director and/or Executive Offices regarding department matters, legislative updates, public affairs, or initiatives.
B. POLICY & PROGRAM UPDATE
Action Items
1. SB 1383 Implementation
Consideration of a Technology Determination for H Cycle Pursuant to Article 2 of the SB 1383 Regulations
Department Staff Contact: [email protected] Public Notice
C. GRANT AND LOAN PROGRAMS
Action Items
1. Awards for the Organics Grant Program (Fiscal Years 2021-22 and 2022-23) Department Staff Contact: [email protected] Public Notice
2. Eligibility Criteria and Evaluation Process for the Redemption Innovation Grant Program (California Beverage Container Recycling Fund, Fiscal Year 2022-23) Department Staff Contact: [email protected] Public Notice
3. Eligibility Criteria and Evaluation Process for the Local Conservation Corps SB 1013 Grant Program (SB1013, Fiscal Year 2022-23)
Department Staff Contact: [email protected]
Public Notice
4. Eligibility Criteria and Evaluation Process for the Workforce Development Grant Program (AB 179, Fiscal Year 2022‒23)
Department Staff Contact: [email protected] Public Notice
APPROVED APPROVED
Packet Pg. 641 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding
Information Item
1. Award for the Beverage Container Redemption Pilot Project Grant Program (California Beverage Container Recycling Fund Fiscal Year 2022-23) Department Staff Contact: [email protected] Public Notice
2. Awards for the Farm and Ranch Solid Waste Cleanup and Abatement Grant Program (Farm and Ranch Cleanup Account, Fiscal Year 2023-24) Department Staff Contact: [email protected] Public Notice
3. Awards and Distribution of Payments for the Used Oil Payment Program (Used Oil Recycling Fund, Fiscal Year 2023-24)
Department Staff Contact: [email protected] Public Notice
4. Awards for the Household Hazardous Waste Grant Program (Integrated Waste Management Account, Fiscal Year 2023-24)
Department Staff Contact: [email protected] Public Notice
5. Awards for the Rubberized Pavement Grant Program (Tire Recycling Management Fund, Fiscal Year 2023-24)
Department Staff Contact: [email protected] Public Notice
6. Approval of a Recycling Market Development Zone (RMDZ) Loan in the amount of $3,500,000 for Pinnpack Capital Holdings, a Delaware LLC (Recycling Market Development Revolving Loan Subaccount, Fiscal Year 2023–24).
Department Staff contact: [email protected] Public Notice
Open Applications:
Farm and Ranch Solid Waste Cleanup and Abatement Grant Program Application Due Dates: January 9, 2024 (Cycle 81); April 2, 2024 (Cycle 82) Beverage Container Recycling City/County Payment Program Application Due Date: January 17, 2024
Community Composting for Green Spaces Grant Program
Application Due Date: January 23, 2024
APPROVED APPROVED
Packet Pg. 642 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding
D. POLICY MANDATES/WORKSHOPS/RULEMAKING PROCEEDINGS
Extended Producer Responsibility Program Updates
1. SB 54 Implementation
Department Staff Contact: [email protected]
2. Review of the Drug Takeback Solutions Foundation’s Revised 2022 Annual Report for Covered Drugs
Department Staff Contact: [email protected]
Information Items
1. Consideration of Carpet America Recovery Effort’s Contingency Plan Amendment
Department Staff Contact: [email protected] Public Notice
2. Overview of the 2022 California Waste Tire Market Report Department Staff contact: [email protected] Public Notice
Action Items
1. AB 1201 Bifurcated Collection Determination
Department Staff Contact: [email protected] Public Notice
E. ELECTRONIC WASTE RECYCLING PROGRAM
Information Items
1. 2023 Covered Electronic Waste Net Cost Reporting Requirement Department Staff Contact: [email protected] Public Notice
F. LOCAL ASSISTANCE
Action Items
1. Five-Year Review Report for the Countywide Integrated Waste Management Plan for the County of Alameda
Department Staff Contact: [email protected] Public Notice
APPROVED APPROVED
Packet Pg. 643 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding
G. SOLID WASTE AND TIRE FACILITIES
Action Items
1. City of Claremont Community Services Department, located at 1616 Monte Vista Avenue, Claremont, CA 91711, San Bernardino County, New Solid Waste Facilities Permit, Action Needed January 8, 2024
Department Contact: [email protected]
Public Notice
2. Bee Canyon Greenery, located at 11002 Bee Canyon Access Road, Irvine, CA 92602, Orange County, Revised Compostable Materials Handling Facility Permit, Action Needed December 31, 2023
Department Contact: [email protected]
Public Notice
3. Yolo County Central Landfill, located at 44090 CR 28H, Woodland, CA 95776, Yolo County, Revised Solid Waste Facilities Permit, Action Needed January 19, 2024
Department Contact: [email protected]
Public Notice
4. Otay Mesa Compost Facility, located at 434 Alta Road, San Diego, CA 92154 San Diego County, New Compostable Materials Handling Facility Permit, Action Needed January 20, 2024
Department Contact: [email protected]
Public Notice
5. Mountain View Organic Waste Processing Facility, located at 1641 Mountain View Avenue, Oxnard, CA 93030, Ventura County, Revised Solid Waste Facilities Permit, Action Needed February 3, 2024
Department Contact: [email protected] Public Notice
6. Madison Materials, Inc., located at 1035 East Fourth Street, Santa Ana, CA 92701, Orange County, Modified Solid Waste Facilities Permit, Action Needed February 3, 2024
Department Contact: [email protected]
Public Notice
APPROVED APPROVED
Packet Pg. 644 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding
H. PUBLIC COMMENT
Get involved in CalRecycle’s decision-making process. To more fully engage with Californians on monthly public meeting agenda items, CalRecycle accepts welcomes live public comments in-person or over-the-phone.
_____________________________________________________________________ CalRecycle has a public noticing site to provide interested parties with information about programs, activities, and departmental decisions.
• To review final CalRecycle decisions and other department activities, please go to: CalRecycle.ca.gov/PublicInfo/ or CalRecycle.ca.gov/BevContainer/Notices. • For public meeting participation, listserv, and feedback information, please go to:
CalRecycle.ca.gov/PublicMeeting/
People may speak on any matter concerning CalRecycle with the exception of items related to pending adjudicative (certification or enforcement) proceedings.
APPROVED APPROVED
Packet Pg. 645 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 646
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 647
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 648
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 649
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 650
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 651
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 652
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 653
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 654
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 655
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 656
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 657
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding APPROVED Packet Pg. 658
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] Exhibit A
CITY OF REDDING
Goods Purchase Agreement
Supply & Commissioning of Biogas Conditioning Equipment, CHP Generators and Exhaust SCR Equipmentfor The City of Redding Clear Creek WWTP - RFP 5596 Project BID ITEM 1:
BIOGAS CONDITIONING SYSTEM
SECTION 46 73 37
Manufacturer: UNISON SOLUTIONS
EQUIPMENT/SUB-SYSTEMS
HYDROGEN SULFIDE REMOVAL SYSTEM
- Hydrogen Sulfide Removal Media Vessels
- Work Platform and Ladder
- Initial Charge of H2S Removal Media
GAS COMPRESSION/MOISTURE REMOVAL SYSTEM
- Gas Blower Inlet Moisture/Particulate Filter
- Gas Blowers
- Dual Core Heat Exchanger
- Gas Recirculation
- Skid Base
GLYCOL CHILLER
- Glycol Chiller
- Initial fill of Propylene Glycol/Water Mixture
SILOXANE/VOC REMOVAL SYSTEM
- Siloxane/VOC Removal Media Vessels
APPROVED
Packet Pg. 659 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] - Work Platform and Ladder
- Initial charge of Media
- Final Particulate Filter
CONTROL SYSTEM
- System Control Panel
EQUIPMENT/SUB-SYSTEM DETAILS
HYDROGEN SULFIDE REMOVAL SYSTEM
- (2) Hydrogen Sulfide Removal Media Vessels
- 6’Ø x 12’ straight side
- Rated for 5psig pressure and 1psig vacuum
- Materials of construction shall be 316L stainlesssteel - Flanged and dished top and bottom heads
- Vessels shall be free-standing on skirted base
- Vessels equipped with a 24” top manway with hinge
- Vessels equipped with a 24” side manway with hinge
- Internal supports and grating for media
- Temperature transmitter with thermowell
- Pressure/Vacuum relief valvesincluded
- Two top vents with stainless steel ball valves
- Bottom P-trap condensate drains with level switches and manual bypass valves -Lead/Lag piping and valves between Hydrogen Sulfide Removal Vessels will be provided.
- Work Platform and Ladder
-Work platform shall be welded carbon steel construction with satin black powder coat finish
- Ladder shall be aluminum construction
- Safety swing gate
- Initial Charge of Media
- The initial charge of media will be provided.
APPROVED
Packet Pg. 660 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] - Media to be loaded into vessel by INSTALLATION CONTRACTOR GAS COMPRESSION/MOISTURE REMOVAL SYSTEM (Unison Solutions) - Gas Blower Inlet Moisture/Particulate Filter
- Mounted upstream of the Gas Blowers
- 99% removal of 3micron and larger particulates and liquid droplets - Materials of construction shall be 304L stainlesssteel - Cleanable polypropylene structured mesh element
- Differential pressure gauge across the filter element - Sight glass for liquid level indication
- Level switches above the condensate drains for control and to warn of failure -Bottom drain with strainer, condensate pump, check valve, manual bypass,and piping
- Gas Blowers
- Two Rotary Lobe Positive Displacement Blowers (GardnerDenver) - One duty/One Standby Operation
- Belt driven 480V/3Ph/60Hz EXP electric motors
- Motor speed will be controlled by a VFD
- 120v motor heaters
- Cast iron casings
- Internal surfaces coated with corrosion resistant coatings - Inlet and discharge flex connectors
- Inlet and discharge isolation valves
- Discharge silencers
- Discharge check valves
- Discharge pressure safety valves
- Belt guards
- Dual Core Heat Exchanger (XchangerInc.)
- Stage 1 - Gas to gas plate/fin core
- Materials of constructions shall be aluminum plate and fins - Stage 2 - Gas to glycol fin/tube core
-Materials of construction shall be aluminum fins on 316L stainless steel tubes
- Mounted in single 316 stainless steel housing
APPROVED
Packet Pg. 661 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] - Insulated exterior housing
- 150# ANSI B16.5 inlet and outlet connections
-All condensation generated during cooling will be removed inside the heat exchanger housing
- Level switch mounted on the housing to warn of drainfailure -RTD mounted on the housing to verify the coldest temperature that thegas reaches
- Bottom drain with strainer, float drain, manual bypass, and piping - Gas Recirculation
-Modulating Valve shall be provided to allow excess gas to flow from the discharge of the system back to the inlet. This valve shall be controlled by monitoring the delivery pressure of the system.
- Type 7 explosion proof actuator
- Spring fail closed
- 120V weatherproof
- Flare Diversion Valve
-Modulating Valve shall be provided to allow gas to flow from the dischargeof the system to the flare if the engine is not available. This valve shall be controlled by monitoring the engine run signal.
- Type 7 explosion proof actuator
- Spring fail closed
- 120V weatherproof
- Skid Base
- Welded carbon steel construction with satin black powder coatfinish - All components mounted, piped, and wired on skid base - 24V and 120V electrical components wired to dedicated junction boxes - Conduit shall be rigid aluminum
- Condensate drains piped to edge of the skid base
- INSTALLATION CONTRACTOR
- To provide conduit and wiring directly to 480V components - To pipe condensate drains to floor/hub drains
APPROVED
Packet Pg. 662 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected]
GLYCOL CHILLER
- (2) Glycol Chillers (Johnson Thermal Systems)
- Duty/standby operation
- Sized for the process heat load
- Suitable for outdoor installation
- Refrigeration System
- One refrigeration circuit, with 100% capacity brushless DC scroll compressor
- Chiller capacity: 25% to 100% of rated capacity
- Aluminum micro-channel air cooled condenser
- 316L stainless steel evaporator, one per circuit
- 454B refrigerant.
-Glycol Chiller shall be factory tested and shipped with complete refrigerant charge
- Glycol Circulation
- One glycol circulation pump
- Stainless steel end suction centrifugal pump with TEFC Motor - Glycol reservoir is a 304 stainless steel closed tank - Glycol piping is copper with anti-corrosion coating
- Armaflex insulation
- Glycol Chiller to utilize propylene glycol/watermix
- Initial fill of Propylene glycol will be provided
- Support Structure
- G90 galvanized steel base
- Powder-coated steel cover panels
- All components mounted, piped, and wired on skid
- Glycol Chiller Control Panel
- UL Type 4x
- UL 508A Listed Industrial Control Panel
- 480V disconnect
- Carel Microprocessor with full text LCD display
- Phase monitor to protect against loss of phase, unbalance, orreversal
APPROVED
Packet Pg. 663 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] SILOXANE/VOC REMOVAL SYSTEM (Unison Solutions)
- (2) Siloxane/VOC Removal Media Vessels
- 48”Ø x 10’ straight side
- Materials of construction shall be 304L stainlesssteel - Flanged and dished top and bottom heads
- Vessels shall be free-standing
- Access nozzle on top of each vessel with hinge
- Internal septas for even gas distribution through media - Pressure relief valves included
- Bottom manual condensate drain with stainless steel ball valves - Test/purge ports with ball valves on the inlet and outlet of each vessel - Lead/Lag piping and valves between vessels will be provided - Work Platform and Ladder
-Work Platform shall be welded carbon steel construction with satin black powder coat finish
- Ladder shall be aluminum construction
- Safety swing gate
- Initial Charge of Media
- The initial charge of media will be provided.
-The media shall be specifically engineered for removal of siloxanes and similar contaminants from biogas
- Media to be loaded into vessel by INSTALLATIONCONTRACTOR - Final Particulate Filter
- Mounted downstream of the vessels
- 99% removal of 3 micron and larger particulates and liquid droplets - Materials of construction shall be 304L stainlesssteel - Cleanable polypropylene structured mesh element
- Differential pressure gauge across the filter element - Sight glass for liquid level indication
- Bottom drain on vessel with manual ball valve
APPROVED
Packet Pg. 664 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected]
CONTROL SYSTEM
- Gas Conditioning System Control Panel (Unison Solutions) - Enclosure
- UL Type 4X
- UL 508A Listed Industrial Control Panel
- 304 stainless steel
- Outdoor location, out of direct sunlight
- Thermal Management
- Air Conditioner
- Heater
- Power Distribution
- Circuit Breaker Disconnect
- 480V/3Ph/60Hz feed required
- 35kA Short Circuit Current Rating
- Over current and branch circuit protection
- Surge Suppression
- 480VAC Transient Voltage Surge Suppressor
- 120VAC Surge Filter
- Motor Control
- (2) 6 Pulse VFD for Gas Blower Motor
- (1) Motor Starter Overload for Condensate Pump
- Programmable Logic Controller
- Allen Bradley
- Compact Logix 5380 PLC and I/O
- Native Allen Bradley Ethernet IP data network
- Modbus TCP data network
- Human Machine Interface
- Emmerson IC755CSS12CDB
- 12” diagonal
- Transformer
- 3 kVA
- 480VAC to 120VAC
- NEMA 4X; 304 stainless steel
- Instrument wiring to terminate at terminal strips inside Control Panel -480VAC field wiring to terminate at the component or terminal strips inside control panel
APPROVED
Packet Pg. 665 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected]
INSTRUMENTATION
-All instrumentation provided will be designed for gas service and rated for use in a NEC Class I, Division 1 Group D area.
- Hydrogen Sulfide Removal System Instrumentation
- Inlet Pressure Transmitter
- Inlet Pressure Guage
- Vessel Temperature Transmitters (one per vessel)
- Vessel Temperature Gauges
- Level Switches at each Condensate Drain
- Discharge H2S Analyzer (remote mount/ship loose)
- Gas Compression/Moisture Removal System Instrumentation - Inlet Pressure Transmitter
- Level Switches at each Condensate Drain
- Level Indicators at each Condensate Drain
- Temperature Transmitter at each Temperature Change Point - Temperature Transmitter to Monitor Glycol Temperature - Bi-metal Thermometers at each Temperature Change Point - Gas Blower Discharge Pressure Transmitter
- Delivery Pressure Transmitter
- Delivery Pressure Guage
- Gas Analyzer (CH4, CO2, O2, H2S) (remote mount/ship loose) - Flow Meter (remote mount/ship loose)
- Siloxane Removal System Instrumentation
- Inlet Temperature Transmitter
- Inlet Pressure Guage
- Outlet Pressure Transmitter
- Outlet Pressure Guage
- Outlet Temperature Guage
PIPING
-Pipe upstream of H2S removal will be SA-312 TP315/316L Weld Pipe, minimum Schedule 10S. Threaded pipe shall be minimum Schedule 40S. -Pipe downstream of H2S removal will be SA-312 TP304/304L Weld Pipe, minimum Schedule 10S. Threaded pipe shall be minimum Schedule 40S. - Flange connections upstream of H2S removal will be ANSI B16.5, SA-182F316/316L Class 150.
APPROVED
Packet Pg. 666 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] - Flange connections downstream of H2S removal will be ANSI B16.5, SA-182F304/304L Class 150.
- Pipe welding will follow ASME B31.3 Process Piping. Welded pipe will be visually inspected, and pressure tested.
- Gaskets will be 1/16” nitrile bound non-asbestos ring gaskets.
VALVES
- Ball Valves
- Stainless steel with PTFE or RTFE seat.
- Valves will be full port.
- Butterfly Valves
- Lug style stainless steel body with stainless steel disc and stem and FKM seat. - Check Valves
- Will be one of 2 styles; ball or dual-door.
- Ball check valves shall be stainless steel with RTFE ball. -Dual-door check valves shall be wafer style body, material shall be aluminum and/or stainless steel with an FKM seat.
- Globe Valves
- Stainless steel with PTFE packing
FASTENERS
- Fasteners shall be ASTM F593 304/316 Stainless Steel.
SUBMITTALS
- Quantity: (1) electronic copy
-Shop Drawings and Product Data will be provided in sufficient detail to confirm compliance with the requirements for the project. Shop Drawings and Product Data will be provided in a complete submittal package.
- Shop Drawings
-Installation drawings and specifically prepared technical data, including design capacities will be provided.
-Specifically prepared wiring diagrams unless standard wiring diagrams are submitted with product data will be provided.
- Written description of operation will be provided.
- Product Data
- Catalog cuts and product specifications for each product specified will be provided.
APPROVED
Packet Pg. 667 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] -Standard wiring diagrams unless wiring diagrams are specifically preparedand submitted with Shop Drawings will be provided.
FACTORY TESTING
- The Compression/Moisture Removal System will be tested on ambient air at Unison’sfacility. -Media removal vessels will be hydrotested prior to shipment and will not be included in the Factory Testing. Due to scheduling hydrotesting is not able to bewitnessed. -The CUSTOMER can witness the testing, and Unison will inform the customer (2) weeksprior to anticipated testing date so customer can make travel arrangements.
OPERATION & MAINTENANCE MANUALS
- Quantity: (3) copies of 3 ring binders and (1) electronic copy -After shipment, the Gas Conditioning System will be provided with a specifically prepared Operation & Maintenance Manual. The information provided includes a system overview, operator interface, start-up/shut down procedures, communications, alarms procedures, maintenance overview, mechanical component spec sheets and electrical componentspec sheets.
MANUFACTURERS’ FIELD SERVICES
Per spec section 46 73 37.3.3 & 3.4: Unison will provide the following onsite field services listed in the specification and outlined below.
INSTALLATION SUPERVISION/SUPPORT
- Includes two (2), consecutive 8-hour days, one trip for one UnisonTechnician onsite with travel and expensesincluded.
OPERATIONAL AND MAINTENANCE TRAINING
- Includes two (2), consecutive 8-hour days, one trip for one UnisonTechnician onsite with travel and expensesincluded.
START-UP AND COMMISSIONING
- Includes ten (10) non-consecutive, 8-hour days, two trips for one Unison Technician onsite with travel and expensesincluded.
APPROVED
Packet Pg. 668 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected]
MAINTANANCE AND OPERATIONAL ASSISTANCE
- Includes four (4) non-consecutive, 8-hour days, two trips for one Unison Technician onsite with travel and expensesincluded.
- If, while performing work on the job site, Unison determines that, in its reasonable discretion, the job site is unsafe or the job site is not ready for startup and commissioning, Unison shall immediately notify the Contractor of the unsafe condition or lack of readiness. Unison may halt its work on the job site until the unsafecondition is remedied or the job site is made ready for startup and commissioning. Contractor acknowledges that this may result in additional billable costs and/or delays in startup and commissioning. In no event shall Unison's decision to halt work under this provision result in any liquidated damages for delay.
INCLUDED SPARE PARTS
One set of the following control panel components.
1. Fuses
2. Indicating lights
3. One spare of each type of PLC input/output card
4. One spare PLC power supply
5. One spare PLC communications module
GAS CONDITIONING DESIGN CONDITIONS
Design Conditions
Minimum ambient temperature (°F) 1 40
Maximum ambient temperature (°F) 120
Site elevation (‘AMSL) <600
Minimum gas flow (scfm) 40
Maximum gas flow (scfm) 250
Gas inlet pressure (“WC) 1
Biogas inlet temperature (°F) 80-120
Relative humidity (%) 100
Methane - CH4 (vol %) 60-65
Carbon Dioxide - CO2 (vol %) 35-40
Nitrogen - N2 (vol %) 1-2
Hydrogen sulfide - H2S (ppmv) 900
APPROVED
Packet Pg. 669 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] Siloxanes2 (L2, L3, L4, L5, D3, D4, D5, D6)(ppmv) <6
Volatile Organic Compounds (VOCs)(ppmv)2 <10
1. Freeze protection not included.
2. Speciated gas data not available at the time of this proposal Discharge Gas Conditions
Biogas discharge pressure (psig) 2.9
Biogas discharge temperature (°F) 80
Dew point temperature (°F) 40
Hydrogen sulfide - H2S (ppmv) ≤10
Siloxanes (ppbv) <100
BID ITEM 2:
COMBINED HEAT & POWER (CHP) SYSTEM
SECTION 46 78 48
Manufacturer: KRAFT ENERGY SYSTEMS
Quantity Two ( 2 ) Kraft Energy Systems Model KB 430 Outdoor Containerized CHP Modules, Continuous Duty Rated 430 kWe, 480V, 3 PH, 60 Hz, 1800 RPM Synchronous
EQUIPMENT/SUB-SYSTEMS
BIOGAS INDUSTRIAL ENGINE
MAN model E3262 LE242, 4-stroke Otto cycle gas engine, V-type ( 90° ) arrangement with 12 cylinders, 5.20” bore x 6.18” stroke, 1800 rpm, turbocharged, lean-burn combustion, displacement 1.573 in3
Aluminum pistons with compression ratio 12:1
4 valves per cylinder
Wet cylinder liners
Induction – hardened camshaft
Forged crankshaft with balancing weights
APPROVED
Packet Pg. 670 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] Dry exhaust manifold with thermal protection cover
Exhaust turbocharger with insulated/water-cooled turbine housing, pressure-lubricated bearings
Pressure lubrication by gear-driven pump, exchangeable lube oil filter in full flow and lube oil cooler integrated in engine coolant circuit
Engine pre-lube pumping system with mounted 24 VDC pump to reduce wear before engine starts
Oil pan with 24 gallon capacity
Extended Oil System, 40 gallon additional capacity, includes pump, heater piping and controls
Jacket water ( HT ) circuit cooling with temperature regulation Mixture ( LT ) circuit cooling
Spark plugs for industrial gas engines
Electric starter 24V DC
Rear mounted inertia flywheel, with ring gear, in SAE 1 housing Starting batteries, factory supplied with cables
Battery charger 20A, 120V AC mounted inside the CHP switchgear Digital microprocessor engine ignition system, individual ignition coil per cylinder Automatic engine oil level regulator installed on engine oil pan Automatic gravity fed oil makeup reservoir with sight gauge and piped engine mounted regulator
Engine speed governor suitable for utility parallel and stand-alone operation Engine air/fuel ratio control ( AFR ) for intelligent emissions control ( based on lambda sensor in exhaust and engine intake temperature and pressure sensors with continuous adjustment for varying load and changes in gas supply conditions ) Full load ( raw ) CHP Engine exhaust emissions levels as follows:
APPROVED
Packet Pg. 671 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected]
GENERATOR
Stamford, model S6L1D , synchronous 4-pole, 3 PH, brushless alternator with automatic voltage / PF control; parallel and stand-alone operation capable
Continuous operational duty / 105°C temperature rise, Class F Power factor operating range 0.8 - 1.0
Two-bearing, IP 22 protection
Torsional Coupling matched for Engine
BIOGAS FUEL GAS TRAIN
Gas fuel train is NFPA 37 Compliant
Gas butterfly valve ( outside the CHP container )
Gas filter
Double solenoid valve ( or two separated valves ) will open/close the gas inlet according to the engine operational status
Zero pressure regulator
Sensors for low/high pressure protection
Operating gas pressure at the gas train inlet is considered 0.36 - 0.73 psi ( 10 - 20 in WC )
NATURAL GAS FUEL TRAIN, SECONDARY
Gas fuel train is NFPA 37 Compliant
Gas butterfly valve ( outside the CHP container )
Gas filter
Double solenoid valve ( or two separated valves ) will open/close the gas inlet according to the engine operational status
Zero pressure regulator
Sensors for low/high pressure protection
Operating gas pressure at the gas train inlet is considered 0.36 - 0.73 psi ( 10 - 20 in WC )
APPROVED
Packet Pg. 672 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected]
ENGINE EXHAUST GAS SYSTEM
Exhaust heat recovery unit ( EHRU ):
EXHAUST WASTE HEAT RECOVERY UNIT – INTEGRAL ITEM TO ROOF/SKID EGHX KB 430
Type: Horizontal, SinglePass Shell & Tube
Thermal Output (kW) 198 (0.675 MBtu/hr)
Exp. Exhaust Temp: in/out (F) 851/356
Exp. Coolant Temp: in/out (F) 93/102
Coolant Flowrate: (gpm)
50/50 glycol
104
Fouling Factor Estimate: 10%
Exhaust Flange Size: (in) 10
Exhaust Pressure Drop: (inH2O) 2.5
Coolant Flange Size: (in) 10”
Estimate Weight: dry/wet (lb) 3363/6339
General Material: CS – Jacket, SS304 –
Tubes/Tube sheet
Shell/Tube Dimensions: D x L (in) 26 x 80
ASME Section VII, Div 1 Cert Included
Pressure Relief Size Customer
Temperature sensors located after EHRU to check proper EHRU operation Exhaust silencer supplied by DCL AeriNox, see SCR Equipment field mounting outside on the container roof by others
Both the CHP exhaust piping and the silencer are constructed of stainless-steel material
SPARE PARTS INCLUDING PLC SPARES
ON-SITE STARTUP & COMMISSIONING
OPTIONAL 2-YEAR WARRANTY
APPROVED
Packet Pg. 673 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected]
PRIMARY THERMAL RECOVERY CIRCUIT & EMERGENCY COOLING
• Plate heat exchanger integrated in the CHP module with Factory internal piping • 3-way valve with automatic control for flow diversion to the external emergency dry cooler ( radiator ) in cases of insufficient heat load from the plant heatingsystem • Separate thermostatic control valve for engine warm-up • Electric water pump with start/stop control by the CHP control system • Pressurized coolant expansion tank, coolant level protection switch and coolant filter with treatment cartridge
• Two temperature sensors ( engine inlet/outlet ) and an analog pressure sensor • Engine jacket water preheater, thermostatically controlled, in the range of 3000 - 5500W ( to be confirmed during engineering submittal ) is part of the CHP equipment
Remote Emergency dry cooler with horizontal core, field installed by others on grade, Güntner model S-GFH 090.3A/3-L(L)-G6/2P.M, 100°F Ambient Rated @ 1000' ASL, Noise pressure level 56 dB(A) @ 32.8 ft, Including:
Control Panel Heater
3 Fans with Standard AC Motors, 480V
Individual Start Contactors and Disconnects Mounted
APPROVED
Packet Pg. 674 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected]
SECONDARY WATER CIRCUIT ( TO CUSTOMER HEATING SYSTEM )
Plate Heat Exchanger, as listed in Primary Thermal Circuit, for transfer of combined heat from jacket water, intercooler HT and exhaust to the secondary water circuit Two temperature sensors ( inlet/outlet )
Load side circulating water pump is included for this application, including VFD, Factory installed Max operating pressure 87 psi
AUXILIARY CIRCUIT ( LT COOLING )
Electric water pump with start/stop control by the CHP control system Coolant expansion tank and coolant filter with treatment cartridge Remote LT dry cooler with horizontal core, for field installation by others on grade, Güntner model GFH 050.3B/3-N(L)-F6/6P.M, 100°F Ambient Rated @ 1000' ASL, Noise pressure level 55 dB (A) @ 32.8 ft, Including:
Control Panel Heater
3 Fans with Standard AC Motors, 480V
Individual Start Contactors and Disconnects Mounted
CHP CONTROL SYSTEM, SWITCHGEAR
Factory installed in separate CHP Control Room and functionally tested Free standing generator control, per UL-508
Integrated CHP controller ComAp IS2000
Digital Master Control with color graphic HMI color display, ComAp 1050 Communication through Modbus RTU, Modbus TCP/IP
ComAp AirGate remote monitoring system via GSM /LAN router Alarm list with histories
Emergency stop, local and panel mount
Metering:
kWh
kVAr
kWe
Power Factor
Volts, L-L / L-N
Frequency
APPROVED
Packet Pg. 675 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] Tachometer
Run Hour Meter
DC Control Voltage
Jacket Water Temperature/Pressure
Process Water Temperature
Mixture Temperature/Pressure
Turbo Surface Temperature
Exhaust Temperature
Oil Pressure
Container Interior Temperature ( CHP main compartment ) Alarms/Shutdowns:
Low Oil Pressure
Low Oil Level
High ( Jacket/Process/Mixture Cooling ) Water Temperature Low Jacket Water Level
Overspeed
High Exhaust Temperature
Low / High Gas Pressure
Gas Leakage Detection ( CH4 and CO ) is included in CHP/engine compartment Smoke Detection, optical smoke and heat detectors for CHP/engine compartment are included also, optical smoke detector in Controls compartment Industrial Grade AC Protection Relay Functions, see separate Power Switchgear section for IEEE 1547 Utility Grade protection relay device Overcurrent
Overvoltage
Overfrequency
Reverse Power
Under Voltage
Under Frequency
Monitoring & Safety CT’s
CHP GENERATOR POWER SWITCHGEAR SECTION
Separate Power Section with paralleling Circuit breaker ( 52G ) device, per UL-891 Multifunction Utility Grade Protective Relay, IEEE-1547 Compliant, SEL 700G Revenue accuracy AC power meter, Shark100
The controls and circuit breaker are 100% rated and configured to parallel with local Electrical Utility or in stand-alone operation. Interconnection agreement and establishment of required relay settings by others.
APPROVED
Packet Pg. 676 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected]
CHP MODULE STANDARD OUTDOOR CONTAINER
Weatherproof and sound attenuated outdoor container
Dimensions 354”L x 128”W x 122”H + height of roof mount equipment to be confirmed in submittal
CHP equipment average noise level is 65 ± 3 dB @ 30’ from the closed container ( based on the energetic sum of sound pressure levels of all mean frequencies found in octave band, using A- weighting corrections )
Upper and bottom ISO corner castings for easy handling during transportation Container strength is enhanced through a duly reinforced steel bottom and a trapezoidal metal sheet on side walls
Two internal equipment compartments separated by wall – the equipment room ( CHP/engine compartment ) and the control room
The equipment room is equipped with independent electrical overpressure ventilation to ensure proper air change and operating temperature; electric ventilation is equipped with variable speed control
The intake air module with filtration insert is placed on the container roof by others on site The container air discharge is provided through a gravity louver shutter in the container side wall; a noise damper is provided from the inner side of the CHP container Rooftop hand rails with kick plate, mounted by others on site Caged ladder, mounted by others on site
Base & Floor:
The base is made from structural steel; the base perimeter is made up U-beam members The container room floors are of sheet metal, with reinforced high point load locations The floor serves as a spill containment area as a prevention of the leakage of service liquids The floor is painted with a high performance direct to metal polyester urethane system paint, characterized by excellent hardness, mar and chemical resistance Side Walls & Roof:
Side walls, roof, and partition wall are filled with acoustic insulation Most of the surface of the side walls and the roof is formed by trapezoidal metal sheet to Increase the strength of the container
An air intake ventilation module is provided by Kraft separately, and field installed by others Factory installed on the container roof will be a custom engineered galvanized frame ready for field installation of the AeriNox SCR/exhaust recovery/silencer skid module by others The color of the container is RAL 6034; the painting materials are UV resistant and based on polyurethane
Maximal roof load is planned to 30lbs/ft2
The walls and roof are insulated with a thermal and acoustical rated insulation; the insulation is covered with a perforated galvanized steel panel
The perforated metal panels act as a protection of the insulation while allowing noise to permeate the absorptive material
APPROVED
Packet Pg. 677 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] Doors & Equipment Access:
All exterior doors include panic bar exit hardware for ease of egress in the event of an emergency The latch hardware allows escape from within when locked externally Exterior latches incorporate a handicapped-access style lever-type operator Exterior doors included an overhead rain gutter for directing water away from the door CHP Control ( Switchgear ) Room:
The control room is incorporated into one end of the container and is designed forthe purpose of isolating the controls in a clean, climate-controlled environment as well as some sound mitigation for operator
An electrical fan is provided at air discharge with gravity louver shutter (placed in the front wall of the CHP container) to ensure the necessary air exchange for the switchboard cooling as well as for the operator
The electrical switchgear is ventilated by an overpressure air fan integrated in the control panel An air convection heater is factory installed to improve operator comfort in cold weather Electrical Package, Safety Systems:
The CHP module is wired in accordance with standards and regulations of the current National Electrical Code
Protection against electric shock is accomplished through an automatic disconnection from the power supply and safe extra low voltage ( PELV ); enhanced protection is accomplished through additional protective connection
The CHP container is ready for grounding at two points, near to diagonally opposite bottom ISO corner castings
Adequate lighting is provided in the interior of the CHP container Three emergency stop pushbuttons are placed at the CHP module – the first one is integrated in the housing of electrical switchgear ( in the control room ), the second one is installed on side of the engine ( in the equipment room ) and the third one is placed on the exterior of the container ( at the entry to the control room ); all those have a standard look ( red and yellow ) of
EMERGENCY STOP
Alarm siren with beacon is mounted to the rooftop of the container Hazardous gas detection device ( CH4 and CO sensor ) is included within the CHP equipment portion of the container. This device is integrated into the equipment controls so that a shutdown occurs and alarm is initiated if CH4 level approaches the lower explosion limit and if CO level rises to harmful level
Smoke detection ( optical smoke plus thermal detection ) device is included within the CHP/engine portion of the container. This device is integrated into equipment controls so that a shutdown occurs and alarm is initiated if smoke or high temperature is detected. Optical smoke detector is provided in Control ( Switchgear ) Room and also integrated into equipment shutdown and alarm controls
( 1 ) Fire extinguisher is included within the container
APPROVED
Packet Pg. 678 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected]
CHP MODULE DELIVERY & HANDLING
Kraft Energy Systems provides for delivery of all equipment listed in this proposal. Installing contractor off-loads, sets and completes all site piping and electrical connections to mounted equipment.
STARTUP, TEST & TRAINING
Kraft Energy Systems provides the services of our Factory Trained Service Technicians to perform factory prescribed new unit startup diagnostics and subsequent adjustments. CHP engine fluids are included. Required 3rd party electrical testing services of an independent and Certified Testing Agency to perform the Utility Protective Relay calibration and testing is not included and must be provided for by others. Emissions stack testing, if required, is not included but can be arranged by Kraft and compensated separately. Upon completion of startup service, Kraft shall provide site operator training.
CHP ENGINE LIFECYCLE PERFORMANCE ESTIMATES:
CHP Expected Annual Operational Time: 8000 hours
Estimated CHP Engine operating hours to Major Overhaul: 40,000 hours, Vs. 48,000 hours R3 isn’t the only time this unit will need major services. In addition to R3 there are other service events which occur earlier. A parts listing indicating when the other services occur as well as the basic parts they require is included at the end of this section.
E1 E2 E3 R1 R2 R3
50 hr 2,000 hr 2,000 hr 16,000 hr 24,000 hr 48,000 hr
Inspection
performed
after each R1,
R2, R3
Lube Oil
Change
Spark Plugs Turbos /
Coolant
Top end / inframe
Overhaul
Major
Overhaul
Services are generally additive when the hours are multiples of each other. With the exception of R1 since it occurs out of sync with R2 and R3, but would include an E1, E2 and E3. For instance, during the R3 service, you would also have R2, E2, E3 and E1 50 hr later.
Example:
At approximately 16,000 hr, the engines would require an R1 turbo rebuild and coolant replacement, which would trigger at the same time as E2 and E3, and would also require the post service inspection E1, 50-100 hrs later to make sure everything went well with the R1 service.
APPROVED
Packet Pg. 679 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] At approximately 24,000 hr, the engines would require an R2, E1, E2, E3 services -- but would not require an R1 at that time.
At approximately 48,000 hr, everything would occur since all intervals are multiples of 48,000. 40,000 run hours has, however, been stated herein as conservative and based on field experience NOTE 1: These intervals are estimates and are contingent upon oil sampling and lab analysis to establish a baseline for the oil change intervals. It is possible that the E2 service will need to be adjusted if the oil comes back that it is recommended to be changed at a different interval. If it is determined the oil change needs to be 1300 or 1100 as an example, even though it is not necessarily a multiple of 16,000, 24,000 or 48,000, you would still want to change the oil during those significant services.
NOTE 2: The intervals are estimates and are based on MAN recommendations and Kraft experience. The hour intervals require the engines to be:
Properly maintained by qualified technicians at the determined intervals Operated within the package design envelope for loading, starting, and stopping and appropriate ambient temps.
Fuel quality is within guidelines
Maintenance and Overhaul Parts for MAN Gas Engine E 3262 LE 242 Parts Part Number Units Maintenance interval
E1 E2 E3 R1 R2 R3
Interval in operating hours at 1800 rpm 50 1,200 2,400 16,000 24,000 48,000 seal assembly* 51.00900-6842 1 x
oil filter 51.05504-0122 2 x x
seal oil filter incl in 51.05504.0122 51.96501-0558 2 x x gasket cylinder head cover 51.03905-0186 12 x
spark plug M18 51.25923-0062 12 x
turbocharger 51.09100-7842 1 x
turbocharger 51.09100-7843 1 x
gasket turbocharger 51.09901-0033 2 x
multi-plate ring exhaust manifold 51.98701-0127 20 x
wave spring 51.97651-0042 4 x
gasket exhaust elbow 51.08901-0228 2 x
gasket exhaust manifold 51.08901-0190 12 x
Exhaust manifold cylinder 1-2 51.08102-0381 1 x
Exhaust manifold cylinder 3-4 51.08102-0382 1 x
Exhaust manifold cylinder 5-6 51.08102-0383 1 x
Exhaust ellbow 51.08102-0508 1 x
Exhaust manifold cylinder 7-8 51.08102-0385 1 x
Exhaust manifold cylinder 9-10 51.08102-0386 1 x
Exhaust manifold cylinder 11-12 51.08102-0387 1 x
Exhaust ellbow 51.08102-0507 1 x
cylinder liner 51.01201-0465 12 x
keystone ring 51.02503-0851 12 x
compression ring 51.02503-0852 12 x
oil scraper ring 51.02503-0853 12 x
conrod bearing 51.02410-6702 12 x
cylinder head M18 51.03102-6057 12 x
piston Eps. 12:1 51.02500-6369 12 x
connection rod 51.02400-6256 12 x
screw 51.90020-0500 24 x
roller plunger 51.04301-0125 24 x
push rod 51.04302-0081 24 x
main bearing 51.01113-6141 7 x
thrust bearing 51.01114-6120 2 x
valve gear 51.04200-6059 12 x
Oil cooler with gasket 51.05601-0163 4 x
Oil pump 51.05100-7064 2 x
APPROVED
Packet Pg. 680 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] BID ITEM 3:
SELECTIVE CATALYTIC REDUCTION (SCR) SYSTEM
SECTION 46 78 48 - 2.3, H., 1.-3.
Manufacturer: AeriNOx/DCL
Hardware
Exhaust Skid: (Per Unit)
Mixing Duct with Electronic Injector, SS304 duct with CS flanges SCR/OXI Housing and Elements, SS304 housing with CS flanges, SCR - 2 Layers, Exhaust Silencer, Residential Grade, Vertical Orientation, SS304, 75 dBA at 3’ Painted Carbon Steel Skid (Galvanized available but have significant impact on price & lead-time) Optional Seismic Support Legs
SCR Control Panel (outdoor rated), Per Unit
230VAC with HMI. Allows for display of current value of NOx output and daily averages UL508a Labeling
PLC Enclosure w/ Purge
NEMA 4X Air Conditioner
2 x NOx Sensor w/ Purge
2 x Temperature Transmitter
1 x Differential Pressure Transmitter
Pump
Air Compressor, 7.5hp, 480VAC/3Ph with coalescing filter/separator. Power direct from customer MCC.
Designed for indoor installation
1 x 750-gallon urea tank with insulation and heat tracing, level transmitter, Suitable for 0-122F ambient conditions. Tank shipped loose.
Emissions Guarantee and Warranty:
Emission* Current Engine Out Required Stack Out*
NOx as NO2 500 mg/Nm3 @5% O2 90 ppmvd @rated O2
(~0.3 g/bhp-hr)
* Based on 1 hour averaging with the engine operating at 100% load
APPROVED
Packet Pg. 681 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Kraft Energy Systems, A Division of Kraft Power Corporation • 1483 O’Rourke Blvd • Gaylord, MI 49735 P: 989-748-4040 • F: 989-748-4042 • www.kraftenergysystems.com • [email protected] NOTE: Maximum 900F SCR inlet temperature
To meet the performance guarantee requires the following fuel gas conditions to be meet:
Siloxanes, <10ppb
H2S, <10ppm
This guarantee is subject to certain maintenance practices and engine operating conditions, as defined in the Terms & Conditions. The guarantee is also based on the emissions data provided to AeriNOx at the time of this quotation and defined in Section 1 of the Technical Description. AeriNOx reserves the right to modify Items 001 in the Scope of Supply and associated price once more accurate and complete emissions data are obtained in order to ensure the emission limits can be maintained as required.
APPROVED
Packet Pg. 682 Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--Authorize updated project cost for Redding Exhibit B
CITY OF REDDINGGOODS PURCHASE AND SERVICE AGREEMENTProposed Fee for the Manufacturing and Supply of Digester Biogas Conditioning & Combined Heat & Power Generator System Task 1 Task 2 Task 3 Task 4 Task 5
Item Description Submittals (15%) Submittals Approved/Begin Fabrication (15%) Notification of Readiness to Ship (30%) Product Delivered to Site (30%) Completion of Commissioning (10%) Biogas Conditioning System $234,929.25 $234,929.25 $469,858.50 $469,858.50 $156,619.50 $1,566,195 Combined Heat & Power (CHP) System $221,008.65 $221,008.65 $442,017.00 $442,017.30 $147,339.10 $1,473,391 Selective Catalytic Reduction (SCR) System $71,183.40 $71,183.40 $142,366.80 $142,366.80 $47,455.60 $474,556 Shipping & Delivery X X X $34,452.00 $34,452.00 $68,904 Taxes & Tariffs* X X $193,518.95 $193,518.95 X $387,038 * Taxes and Tariffs to be split between Task 3 and Task 4 - 50% to each task respectively. Grand Total $3,970,084 Total
APPROVED
Packet Pg. 683
Attachment: Previous Staff Report - 4.11a - Award RFP 5596 Kraft Energy Systems CCWTP (9.11(g)--
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept an update regarding the City’s Water Utility Pump Station 1 Replacement Project located along the Sacramento River.
Fiscal Impact
The total cost of the Pump Station 1 Replacement Project (Project) is currently estimated at approximately $74 million, as summarized in the following table.
Cost Summary
Item Estimated
Project Development Costs to Date $7,400,000
Remaining Development Costs through Bid $800,000
Purchase of Environmental Mitigation Credits $1,000,000 Construction Contract + Contingency $58,164,000
Contract Administration, Inspection, Testing $6,500,000 Post Construction Monitoring $250,000
Total Project Costs $74,114,000
The City of Redding’s Water Utility (Utility) has funded all Project costs to date with Utility funds.
Staff and the design consultant have applied for five grants and two loans for the Project. It was not selected for three of the five grants, and two grant applications remain under review. The two loan applications included:
• A low-interest loan for $50 million through the State Water Resources Control Board (SWRCB) Drinking Water State Revolving Fund (SRF) program; and • A $40 million loan through the U.S. Environmental Protection Agency Water Infrastructure Finance and Innovation Act (WIFIA) program.
MEETING DATE: August 18, 2026
ITEM NO. 9.11(h)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.11(h)--Consider report providing an update for the City of Redding (City) Pump Station 1 Replacement Project.
Michael Webb, Interim City
Manager/Public Works
Director
Packet Pg. 684
Report to Redding City Council August 11, 2026
Re: 9.11(h)--Accept Update for Pump Station 1 Replacement Project Page 2 SWRCB staff have indicated that the Project will very likely be included in their fiscal year 2026-2027 funding list and receive the full $50 million SRF loan. Although WIFIA invited the City to submit a full loan application, staff elected not to proceed with the WIFIA loan after determining that the SRF loan would cover the majority of project costs at a lower interest rate.
The following table summarizes grants that were not awarded and the WIFIA loan that staff does not intend to pursue:
Grants/Loans Not
Awarded or Not Being
Pursued
Funding
Type
Council
Approval
Request
Amount Status
United States Fish and
Wildlife Service (USFWS)
- National Fish Passage
Program Grant 9/19/2023 $2 M
Submitted Pre-App. Not
Selected.
California Wildlife
Conservation Board
(WCB) - Stream Flow
Enhancement Program Grant 9/19/2023 $5 M
Submitted Pre-App. Not
Selected.
California Department of
Fish and Wildlife (CDFW)
- FRGP Grant 4/1/2025 $6 M Submitted app. Not Selected
WIFIA Loan 3/21/2024 $40 M
Approved for full
application, will not proceed
with program
The table below summarizes grants and loans that may still provide funding for the Project:
Potential Grant/Loan
Funding
Type
Council
Approval
Request
Amount Status
National Marine Fisheries
Service (NMFS) -
Transformational Habitat
Restoration and Coastal
Resilience Program Grant 9/19/2023 $7.7 M
Submitted Application.
Awaiting response.
SWRCB - SRF Loan 9/19/2023 $50 M
SWRCB indicated that
Project should receive
$50M
U.S. Department of
Transportation Federal
Highway Administration
Culvert Aquatic Organism
Passage Grant 3/21/2024 $9.5 M
Submitted Application.
Awaiting response.
Total: $67.2 M
There has been a high level of competition for grant funding opportunities thus far, and it is unknown at this time whether either of the two remaining grant applications will result in funding for the project.
Packet Pg. 685
Report to Redding City Council August 11, 2026
Re: 9.11(h)--Accept Update for Pump Station 1 Replacement Project Page 3 Based on the total estimated project cost of $74 million, approximately $7.4 million in project costs incurred to date, and the anticipated $50 million SRF loan, approximately $16.6 million in project costs remain unfunded. Staff is considering the following alternatives to fund the balance:
1. Utilizing Water Utility reserves; and
2. Issuance of municipal bonds.
The Utility currently has approximately $62 million in reserves that could be used, although $42 million is earmarked for other projects. These elevated reserve levels are primarily due to delays in capital improvement project delivery. Utilizing reserves to fund at least the first year of construction would provide flexibility to determine actual construction costs and whether either of the outstanding grant applications receive funding.
Issuing municipal bonds could preserve Utility reserves, but would add to the long-term cost with fees and interest. In addition, bond issuance for amounts below approximately $20 million may not be feasible, so it may be necessary for the Water Utility to bundle other large projects into a bond issuance.
At this time, staff intends to proceed with the $50 million SRF loan, advertise the Project for construction bids in fall/winter 2026, and return to Council at the time of the construction contract award with a budget resolution to fund the remaining project balance using Utility funds. If, during the multi-year construction period, staff determines that issuing municipal bonds would be beneficial for remaining construction costs or other large capital projects, staff will return to Council with a recommendation or request at that time.
Background/Analysis
The City’s Pump Station 1, located on the Sacramento River, will be completely replaced and relocated upriver because it has reached the end of its service life (87 years old), its current location is in a shallow portion of the river that significantly limits its pumping capacity during low river levels, and its capacity will not meet expected future demands.
On September 19, 2023, March 21, 2024, April 1, 2025, and June 3, 2025, the Council approved the City as an applicant and increased funding request amounts for five grants and two loans associated with the Project, including an SRF loan through the SWRCB. On September 19, 2023, the Council also adopted a resolution authorizing the City to apply for funding through the SWRCB.
Environmental Review
This action is not a project as defined by the California Environmental Quality Act, and no further action is required. On April 22, 2025, the Planning Commission conducted a public hearing and upon conclusion adopted Resolution number 2025-01 certifying the Environmental Impact Report (EIR-2025-00478), thereby adopting the Findings of Fact and Statement of Overriding Considerations and Mitigation Monitoring and Reporting Program; and approved Use Permit Application UP-2024-01017 for the Pump Station 1 Replacement Project.
Packet Pg. 686
Report to Redding City Council August 11, 2026
Re: 9.11(h)--Accept Update for Pump Station 1 Replacement Project Page 4 Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” • Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
Location Map
Previous Staff Reports (multiple)
Packet Pg. 687
Packet Pg. 688
Attachment: Location Map (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following relative to the funding of the City of Redding Pump Station 1 Replacement Project:
(1) Authorize the City of Redding to increase its funding request amount from the State Water Resources Control Board Drinking Water State Revolving Fund Program from $40 million to $50 million;
(2) Authorize the City of Redding to increase its funding request amount from the U.S.
Environmental Protection Agency Water Infrastructure Finance & Innovation Act Loan Program from $25 million to $40 million; and
(3) Authorize the City of Redding to increase its funding request amount from the U.S.
Department of Transportation Federal Highway Administration, National Culvert Removal, Replacement, and Restoration Grant Program (Culvert Aquatic Organism Passage Program) from $6 million to $8 million.
Fiscal Impact
The total costs for the Pump Station 1 Replacement Project (Project) are currently estimated to be approximately $73 million. The Engineer’s construction cost estimate has increased substantially since the early design phases and is now nearly double the previous estimates from September 2023, when City Council (Council) approved the applications for several grants and loans for the project. Estimated construction costs have increased due to cost escalation, an increase in the pump station building footprint and screen intake sizes, also from what appears to be low cost estimates by the design consultant in previous design phases. Staff intends to obtain state and federal grants and loans to fund the majority of the project costs. Project costs in excess of grant and loan funds received, as well as costs for the local matches associated with the grants and interest or fees associated with the loans will come from the City of Redding’s (City) Water Utility (Utility) Fund. The project is included in the Utility’s current Capital Improvement Program. To date, the Utility has been setting aside six percent of annual revenues for several years and has saved approximately $17 million for the project. In the future, as opportunities are MEETING DATE: June 3, 2025
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Approve Increases to Grant and Loan Request Amounts to Fund Pump Station 1 Replacement Project
Michael Webb, Public Works
Director
APPROVED
Packet Pg. 689 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council May 27, 2025
Re: 4.11(d)--Approve City of Redding as Applicant for Grant Page 2 identified, staff may request Council approval for application of additional grants and/or loans for the project.
Alternative Action
The Council may choose not to increase the funding request amounts for these loan and grant programs and provide staff with alternative direction.
Background/Analysis
The City’s Pump Station 1, located within the Sacramento River, will be completely replaced and relocated upriver because it has reached the end of its service life, its current location is in a shallow portion of the river that significantly limits its capacity during low river levels, and its capacity will not meet expected future demands. For additional background and details concerning the project, please refer to the previous staff reports attached.
On September 19, 2023, March 21, 2024, and April 1, 2025, Council approved the City as an applicant for five grants and two loans associated with the project, including grants administered by U.S. Fish and Wildlife Service (USFWS), the Wildlife Conservation Board (WCB), the National Marine Fisheries Services (NMFS), the U.S. Department of Transportation Federal Highway Administration (FHWA), as well as loans administered by the State Water Resources Control Board (SWRCB), the U.S. Environmental Protection Agency (EPA), and the California Department of Fish and Wildlife (CDFW). A summary of the grant and loan applications that Council has approved to date, as well as the increased request amounts recommended herein, are provided in Table 1.
Table 1- Grant/Loan Project Funding Summary
Grant/Loan Program
Funding
Type
Council
Approval
Approved
Request
Amount
Revised
Request
Amount Status
USFWS- National Fish
Passage Program
Grant 9/19/2023 $2 M Submitted Pre-App.
Not Selected.
WCB - Stream Flow
Enhancement Program Grant 9/19/2023 $5 M Submitted Pre-App. Awaiting response.
NMFS - Transformational
Habitat Restoration and
Coastal Resilience Program
Grant 9/19/2023 $25 M
Preparing
Application.
SWRCB – Drinking Water
State Revolving Fund Loan 9/19/2023 $40 M $50 M
Submitted app.
Coordinating with
SWRCB.
Water Infrastructure Finance
& Innovation Act Loan 3/21/2024 $25 M $40 M Finalizing application.
FHWA- Culvert Aquatic
Organism Passage Grant 3/21/2024 $6 M $8 M Submitted app. Awaiting response.
CDFW – Fisheries Restoration
Grant Program Grant 4/1/2025 $6 M Submitted app. Awaiting response.
Previous Total
(Council Approved to Date): $109 M
Revised Total
(if Approved by Council) $136 M
APPROVED
Packet Pg. 690 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council May 27, 2025
Re: 4.11(d)--Approve City of Redding as Applicant for Grant Page 3 The City’s funding request amounts through these loan and grant programs were determined based on funding program limits and estimated project costs. Since the estimated project costs have increased significantly since the Council approved the applications for these grants and loans, it is recommended that funding request amounts be increased for the two low-interest loans, which could be the primary funding source(s) for the project, and the FHWA grant that could fund the Jenny Creek restoration work included in the project.
The City applied for a low-interest Drinking Water State Revolving Fund (DWSRF) loan through SWRCB in December of 2023 for $40 million, slightly above total estimated project costs at that time. The City’s application and environmental documents are still under review and the City is coordinating with SWRCB. The DWSRF program allows for applications up to $50 million and staff recommends that the application amount be increased to this maximum allowed, based on the current cost estimate for the project.
Staff intends to apply for a Water Infrastructure Finance & Innovation Act (WIFIA) loan through the EPA this summer. The maximum loan request amount through the WIFIA loan program is 49 percent of the total project cost. On March 21, 2024, the Council approved application for up to $25 million through this program, well over 49 percent of the estimated costs at that time. The recommended increase to $40 million is slightly above 49 percent of the current estimated cost.
On March 21, 2024, the Council approved application for up to $6 million through the FHWA Culvert AOP Program for the Jenny Creek restoration portion of the project (described in the May 21, 2024 staff report). The City applied for a grant in September of 2024 and the application is still under review. The recommended increase to $8 million is due to the increased cost estimate.
All of the grant and loan programs noted above are competitive and it is unknown at this point which programs will award funds for the project or how much will be awarded. Given the uncertainty of funding that will be received, the long timelines often associated with the review and award process for grants, and to ensure that adequate funding is secured to construct the project on schedule, staff intends to continue to seek and apply for funding opportunities, that could benefit the project and reduce costs to the Utility.
Environmental Review
This action is not a project as defined by the California Environmental Quality Act, and no further action is required. On April 22, 2025, the Planning Commission conducted a public hearing and upon conclusion adopted Resolution number 2025-01 certifying the Environmental Impact Report (EIR-2025-00478), thereby adopting the Findings of Fact and Statement of Overriding Considerations and Mitigation Monitoring and Reporting Program; and approved Use Permit Application UP-2024-01017 for the Pump Station 1 Replacement Project.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Location Map
Previous Staff Report- 09-19-2023
APPROVED
Packet Pg. 691 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council May 27, 2025
Re: 4.11(d)--Approve City of Redding as Applicant for Grant Page 4 Previous Staff Report- 05-21-2024
Previous Staff Report-04-01-2025
APPROVED
Packet Pg. 692 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 693
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to the funding, design, permitting, and construction of the Pump Station 1 Replacement Project:
(1) Approve the City of Redding (City) as applicant for a Service National Fish Passage Program Base Funding Grant, administered by the U.S. Fish and Wildlife Service, requesting up to $2 million with up to a 30 percent local match; (2) Approve the City as applicant for a Water Supply for Environmental Flows (Stream Flow Enhancement Program) Grant, administered by the Wildlife Conservation Board requesting up to $5 million with up to a 30 percent local match; (3) Approve the City as applicant for a Transformational Habitat Restoration and Coastal Resilience Grant, under Bipartisan Infrastructure Law and Inflation Reduction Act, administered by the National Marine Fisheries Service, requesting up to $25 million with up to a 30 percent local match;
(4) Approve the City as applicant for a Drinking Water State Revolving Fund grant, administered by the State Water Resources Control Board, requesting up to $40 million with no local match;
(5) Adopt Resolution approving a financial assistance application to the State Water Resources Control Board’s State Revolving Fund for the project and authorizing the Public Works Director or Assistant Public Works Director to sign and file necessary applications and amendments thereto on behalf of the City of Redding; and (6) Authorize the City Manager, or designee, to execute all documents necessary to apply for the above grants, and execute any agreements necessary to implement the project should the grant(s) be awarded.
Fiscal Impact
The total Pump House 1 Project (Project) costs are estimated to be approximately $40 million.
Project costs in excess of grant funds received, as well as costs for the local matches associated MEETING DATE: September 19, 2023
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Project and Adopt Resolution approving a financial assistance application Chuck Aukland, Public
Works Director
APPROVED
Packet Pg. 694 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 2
with the grants will come from the Water Utility (Utility) Fund. The proposed grant programs do not require a local match, but applicants who offer some local match will typically be scored and ranked higher by the administering agencies and have a higher likelihood of receiving grant funding.
The project is included in the Utility’s current Capital Improvement Program and it has been setting aside six percent of annual revenues for several years and accumulated a balance of approximately $16.5 million.
City staff may request approval from City Council (Council) for application of additional grants and/or loans for the project in the future, as opportunities are identified.
Alternative Action
The Council may choose not to apply for funds under one or all of these grant programs and provide staff with alternative direction.
Background/Analysis
The City’s Pump Station 1 (PS01) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately one-quarter mile west and upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP). The FWTP is the City’s largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands.
PS01 is the only source of raw water to the FWTP, which makes it a critical component of the City’s water supply system.
PS01 was constructed in 1937, and has been in continual service since that time. Major modifications were performed in 1968, 1981, and 1989, to replace aging pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 29 million gallons-per-day. Staff plans to completely replace PS01 because of the following general deficiencies:
• Its intake is located in a shallow area of the river that impacts its pumping capacity depending on the status of the Anderson Cottonwood Irrigation District dam, which is downriver;
• The existing intake and screens may not meet long-term state and federal criteria regarding protection of endangered fish species;
• Pumping capacity will need to be increased to meet the future demands of the FWTP; and • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during an earthquake.
On May 5, 2020, the Council authorized execution of a Consulting and Professional Services Contract (C-8541) with Jacobs to perform an evaluation of project alternatives and prepare a Preliminary Design Report for replacement of PS01. Based on recommendations in the Preliminary Design Report, the City has elected to proceed with a project alternative to replace and relocate PS01 at a new river trail location, approximately 1,600 feet west and upriver from the existing station.
APPROVED
Packet Pg. 695 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 3
The new PS01 location is in a deeper area within the Sacramento River that will allow for better operations and reliability. The new location is also adjacent to Jenny Creek, which presents an opportunity for the City to restore Jenny Creek in the area, a need that state regulating agencies have indicated the City will be required to perform, at some point. The creek restoration work will include removal of two existing culverts and restoration to an open channel. The culverts are currently preventing passage of Chinook salmon and steelhead into Jenny Creek. The restoration work will reconnect spawning salmon and steelhead in the Sacramento River to Jenny Creek, improve the pedestrian experience along the river trail, as well as open grant opportunities for the project.
On March 7, 2023, the Council authorized execution of an amendment to Jacobs’ contract for the second phase of professional consultant services associated with the project, including environmental permitting, project funding assistance, right-of-way acquisition, final design, and engineering services during bidding and construction for the selected project alternative. Under its scope of services, Jacobs has assisted the City in identifying these grant opportunities and will continue to assist the City with applications for the grants, if approved by the Council.
The National Fish Passage Program (NFPP) grant program provides direct technical and financial assistance to remove instream barriers and restore aquatic organism passage and aquatic connectivity for the benefit of Federal trust resources. It aims to maintain or increase fish populations to improve ecosystem resiliency, provide quality fishing experiences, support the modernization of infrastructure, and contribute to enhanced community resilience to the impacts from climate change and other public safety hazards. NFPP funds a variety of project types including, but not limited to, dam removals, culvert replacements, floodplain restoration, and the installation of fishways. The Jenny Creek restoration portion of the project makes it a good candidate to potentially receive grant funding from this program.
The Wildlife Conservation Board (WCB) was created by statute in 1947 to conserve California’s wildlife resources and provide for public recreation. WCB awards grants for fish and wildlife habitat conservation, restoration, and for development of compatible public access facilities. Its Stream Flow Enhancement Grant Program also presents a funding opportunity for the project with the Jenny Creek restoration work included.
The Transformational Habitat Restoration and Coastal Resilience Grant program aim is to support transformational habitat restoration projects that restore marine, estuarine, or coastal ecosystems, using approaches that enhance community and ecosystem resilience to climate hazards. It prioritizes funding for habitat restoration actions that demonstrate significant impacts, rebuild productive and sustainable fisheries, contribute to the recovery and conservation of threatened and endangered species, promote climate-resilient ecosystems, especially in tribal, indigenous, and/or underserved communities, and improve economic vitality. The project should be a good candidate for funding from this program because of the included Jenny Creek restoration work.
State Water Resources Control Board (SWRCB) provides drinking water State Revolving Fund (SRF) funds for a wide range of drinking water infrastructure projects, including projects for treatment, transmission, distribution, source, storage, consolidation, and creation of new systems.
City staff and Jacobs are confirming that the City will meet disadvantaged community requirements for loan forgiveness (grants) for this project. The City intends to apply for these grant funds to supplement design and construction costs associated with the Pump Station 1
APPROVED
Packet Pg. 696 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 4
replacement. Prior to any SRF application submittal, an authorizing resolution is required. Staff has prepared the attached resolution for the Council’s consideration. The application resolution also provides SWRCB staff with the assurance the City is committed to the project. The resolution has been approved as to form by the City Attorney.
Environmental Review
This action is not a project as defined by the California Environmental Quality Act, and no further action is required. The design and technical studies will provide the information necessary to ensure environmental compliance as the project progresses.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Resolution
^Location Map
Previous Staff Report
APPROVED
Packet Pg. 697 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
AUTHORIZING DESIGNATED CITY OFFICIALS TO FILE AN
APPLICATION FOR FINANCIAL ASSISTANCE FOR A FINANCIAL
AGREEMENT FROM THE STATE WATER RESOURCES CONTROL
BOARD TO ACCEPT AND EXPEND THOSE FUNDS IF THE
APPLICATION IS GRANTED
WHEREAS, the City of Redding (the “City) desires to apply for grant funding for its Pump Station 1 Replacement Project (the “Project”); and
WHEREAS, the City intends to finance the planning, design, construction, and associated fees of the Project with monies (the “Project Funds”) provided by the State of California, acting by and through the State Water Resources Control Board (the “State Water Board”); and WHEREAS, the State Water Board may fund the Project Funds with proceeds from the sale of obligations, the interest upon which is excluded from gross income for federal income tax purposes (the “Obligations”); and
WHEREAS, prior to either the issuance of Obligations or the approval by the State Water Board of the Project Funds, the City desires to incur certain capital expenditures (the “Expenditures”) with respect to the Project from available monies of the City; and WHEREAS, the City has determined that those monies to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the City for the Expenditures from the proceeds of the Obligations; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redding as follows:
1. The Public Works Director or Assistant Public Works Director (the “Authorized Representative”), or his/her designee, is hereby authorized and directed to sign and file, for and on behalf of, the City of Redding, a Financial Assistance Application for the financing agreement from the State Water Board for the planning, design, construction, and associated fees of the Project.
2. The Authorized Representative, or his/her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water resources Control Board and any amendments or changes thereto.
APPROVED
Packet Pg. 698 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
3. The Authorized Representative, or his/her designee, is designated to represent the City of Redding in carrying out the City’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the City of Redding and compliance with applicable state and federal laws.
I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 19th day of September, 2023, and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCILMEMBERS:
__________________________________
MICHAEL DACQUISTO, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________________ ___________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney
APPROVED
Packet Pg. 699 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 700
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Request for Proposals (RFP) No. 5094, to provide engineering services for the Pump House 1 Replacement Project:
(1) Award to Jacobs;
(2) Authorize the Mayor to execute the Consultant and Professional Services Contract with Jacobs for Phase 1 (preliminary design) of the project, including project management, data review, geotechnical investigations, survey/mapping, preliminary environmental review, construction financing evaluation, and preparation of a preliminary design report for replacement of Pump House 1 for a not-to-exceed fee of $488,829; and (3) Authorize the City Manager to approve contract amendments not to exceed $150,000.
Fiscal Impact
The total project costs are expected to be roughly $30 million. Funding for this project will come from the Water Utility Fund and the project is included in the current Capital Improvement Program. The City of Redding (City) plans to obtain State or Federal loans and/or grants, with the design consultant’s assistance, to fund a portion of the construction costs for the project.
Should funding from loans or grants not materialize, the City may need to issue municipal bonds.
Alternative Action
The City Council (Council) may choose not to award the contract for Phase 1 preliminary design services for the project. This alternative will delay or eliminate the construction of the Pump House 1 Replacement Project subjecting the City’s water system to significant vulnerabilities and potential regulatory action.
MEETING DATE: May 5, 2020
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Award Request for Proposals No. 5094 and Authorize Execution of Consulting and Professional Services Contract for the Pump House 1 Replacement Project Chuck Aukland, Public
Works Director
APPROVED
Packet Pg. 701 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 2 Background
The City’s water system includes two water treatment plants, approximately 555 miles of conveyance and distribution pipelines, 17 groundwater wells, 10 pump stations, and 12 reservoirs providing a total of 33.5 million gallons of storage. The City’s Pump House 1 (PH1) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately 1/4 mile upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP), its largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands. PH1 is the only source of raw water to the FWTP, making it a very critical component of the City’s water supply chain.
PH1 was constructed in 1937, and has been in continual service since that time. Major modifications were performed in 1968, 1981, and 1989, to replace aging pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 28.9 million gallons per day (MGD).
In 2002, a feasibility study entitled “Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project” (Feasibility Study) was prepared for the City by CH2M Hill (now Jacobs). Available funding was insufficient at that time to construct a new pumping facility or even to complete many of the recommended modifications. Therefore, the City was directed by National Oceanic and Atmospheric Administration (NOAA) Fisheries to pursue an interim retrofit solution for fish screening, which was installed at PH1 in 2006. However, the retrofitted screens depart from standard criteria under certain river and operating conditions and as such are not a long term solution.
City staff plans to completely replace PH1 because of the following general deficiencies:
• Its intake is located in a shallow area of the river that impacts its capacity depending on the status of the Anderson Cottonwood Irrigation District (ACID) dam downriver. • The existing intake and screens may not meet long term state and federal criteria regarding protection of endangered fish species.
• Its capacity will need to be increased to meet the future capacity of the FWTP. • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during a design earthquake.
City staff will consider four project alternatives, or combinations thereof, for replacement of Pump House 1, including:
• Replacement at the existing Pump House 1 location;
• Replacement at a new river trail location, approximately 2,000 feet upriver; • Replacement at the Keswick Reservoir; and
• Replacement with a riverbank filtration collector well system.
Design services for the PH1 replacement will be broken into two phases. Phase 1 of the design is included in the attached Consulting and Professional Services Contract. It will include preliminary design services for evaluation of the project alternatives, and preparation of a preliminary design report to allow the City to determine the appropriate project alternative to pursue.
APPROVED
Packet Pg. 702 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 3 Phase 2 of the design is not included in the attached Consulting and Professional Services Contract. It will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, preparation of contract documents, and design services during the bid and construction periods for the selected project alternative. If the City is satisfied with Jacobs’ services at the completion of Phase 1 (expected spring of 2021), then staff intends to recommend at that time that the Council authorize negotiation for an amendment with Jacobs to add Phase 2 design services to the Contract.
Otherwise, a separate RFP will be required for Phase 2 engineering services.
CONSULTANT SELECTION PROCESS
A review and selection panel was formed with five members from the Public Works Water and Engineering Divisions. The panel’s evaluation was based on consultants’ ability and qualifications to perform all phases of the engineering services that will be required, including both Phases 1 and 2.
Four proposals, including design fees in sealed envelopes, were received on January 24, 2020.
The panel members evaluated and scored each proposal based on consultants’ understanding of the project/scope, project approach, experience with fish screens, experience with riverbank filtration collector wells, qualifications of the project team and manager, familiarity with City projects and required procedures, ability to complete projects on-time and within budget, and the proposed teams’ location. After reviewing the proposals, the panel elected to interview all four of the firms that proposed.
Oral interviews were held on March 12, 2020, at City Hall. Each consultant team was allowed 55 minutes to provide a presentation and answer the City’s questions. The questions asked were the same for all consultant teams and were not provided to any team until they arrived for the interview; at which time, each participant was provided the questions in writing. Review Panel members evaluated and scored each consultant team based on their presentation and responses to the questions.
After the oral interviews, the review panel:
• Combined scores from the consultants’ proposals and oral interview to determine their overall score;
• Ranked consultants based on their overall score; and
• After ranking, opened consultant’s sealed fee envelopes.
The panel ranked the firms as follows:
Rank Firm Fee
1 Jacobs $488,829
2 Black & Veatch $576,210
3 West Yost $997,956
4 Stantech $1,160,516
Applying the evaluation criteria to the proposals and oral interview scoring, it is the opinion of the selection panel that Jacobs is the most qualified team to provide the required services. This opinion is in part based on Jacobs’:
• Excellent fish screen and riverbank collector well design experience and qualifications; • Environmental and compliance team has a proven track record with similar projects;
APPROVED
Packet Pg. 703 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 4 • Design experience in the Sacramento River near the project area; • Creative design approach and ideas presented in their oral interview; and • Local team.
Replacement of Pump House 1 has been included in the City’s Water Master Plan for several years and is a necessary and critical improvement for the City’s water supply chain. Staff believes that Jacobs is the most qualified team to provide the required design services and recommends that the Council authorize recommendations listed herein, including award to Jacobs’ for an amount not-to-exceed $488,829.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
Agreement (available online)
Location Map
APPROVED
Packet Pg. 704 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PREVWAGE-Consulting and Professional Services Contract Page 1 Rev. 02/17
CITY OF REDDING
CONSULTING AND PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT is made at Redding, California, by and between the City of Redding (“City”), a municipal corporation, and Jacobs Engineering Group Inc. (“Consultant”) for the purpose of City of Redding Pump House 1 Replacement Project (Phase 1-Preliminary Design).
WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services.
NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows:
SECTION 1. CONSULTANT SERVICES
Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, attached and incorporated herein. Consultant shall provide the services at the time, place and in the manner specified in Exhibit A.
SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Four Hundred Eighty-Eight Thousand Eight Hundred TwentyNine Dollars ($488,829). This sum includes all out-of-pocket travel, lodging and incidental expenses incurred by Consultant that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made to Consultant for services rendered pursuant to this Contract.
B. Consultant shall submit monthly invoices to City for work completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee and the hours worked.
C. All correct, complete and undisputed invoices sent by Consultant to City shall be paid within thirty (30) calendar days of receipt.
D. Pursuant to Section 1781 of the Labor Code, Consultant is advised that the work contemplated in Exhibit A, Task 2.2 and 2.3 of this contract is subject to the payment of prevailing wages and all other requirements of the Prevailing Wage Law. The prevailing wage of each job classification may be found by inquiry with the California Department of Industrial Relations. Consultant shall comply with all laws related to the performance of public work including, but not limited to, the
APPROVED
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employment of apprentices pursuant to Section 1777.5 of the Labor Code, work day/week hours and overtime rates pursuant to Sections 1813 and 1815of the Labor Code and the obligation set forth in Section 1774-1776 of the Labor Code in regards to payment of prevailing wages and to provide the City of Redding and Department of Industrial Relations certified payrolls when required. A certified copy of all payroll records relative to this project shall be submitted to the City of Redding along with the related invoice. Receipt of certified payroll records is a prerequisite to receiving payment.
E. No Consultant or subconsultant may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Consultant or subconsultant may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. All Consultants and subconsultants must furnish electronic certified payroll records to the Labor Commissioner. This requirement applies to all public works projects, whether new or ongoing. Consultant is further advised that the work contemplated herein is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
SECTION 3. TERM AND TERMINATION
A. Consultant shall commence work on or about May 11, 2020, and complete said work no later than December 31, 2021. Time is of the essence.
B. If Consultant fails to perform its duties to the satisfaction of City, or if consultant fails to fulfill in a timely and professional manner its obligations under this Contract, then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Consultant.
C. Either Party may terminate this Contract without cause on thirty (30) calendar days’ written notice. Notwithstanding the preceding, if the term set forth in Section 3.A. of this Contract exceeds ninety (90) calendar days in duration, Consultant’s sole right to terminate shall be limited to termination for cause.
D. Consultant hereby acknowledges and agrees that the obligation of City to pay under this Contract is contingent upon the availability of City’s funds which are appropriated or allocated by the City Council. Should the funding for the project and/or work set forth herein not be appropriated or allocated by the City Council, City may terminate this Agreement by furnishing at least thirty (30) calendar days’ written notice of its intention to terminate. In the event of a termination pursuant to this subdivision, Consultant shall not be entitled to a remedy of acceleration of payments due over the term of this Agreement. The Parties acknowledge and agree that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this Section.
APPROVED
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E. In the event that City gives notice of termination, Consultant shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Consultant pursuant to this Contract. City shall have full ownership, including, but not limited to, intellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.
F. In the event that City terminates the Contract, City shall pay Consultant the reasonable value of services rendered by Consultant pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Contract. Consultant shall, not later than ten (10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City’s representative is necessary to determine the reasonable value of the services rendered by Consultant.
G. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party’s failure to perform each obligation required by this Contract.
SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. City shall make its facilities accessible to Consultant as required for Consultant’s performance of its services under this Contract, and, upon request of Consultant, provide labor and safety equipment as required by Consultant for such access.
B. Pursuant to the City’s business license ordinance, Consultant shall obtain a City business license prior to commencing work.
C. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.
D. Consultant shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultant performs under this Contract. Any and all taxes imposed on Consultant’s income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant shall not
APPROVED
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be eligible for coverage under City’s workers’ compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit.
E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.
F. No portion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as City’s Risk Manager shall determine to be necessary.
G. Consultant, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.
H. Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of City.
Consultant shall retain such records for three (3) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.
I. Consultant shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant’s profession. All products of whatsoever nature which Consultant delivers to City pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.
J. All completed reports and other data or documents, or computer media including diskettes, and other materials provided or prepared by Consultant in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Consultant. City shall release, defend, indemnify and hold harmless Consultant from all claims, costs,
APPROVED
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expenses, damage or liability arising out of or resulting from City’s use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Consultant, except for use by City on those portions of the City’s project for which such items were prepared.
K. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultant shall comply with all requirements of the Political Reform Act (Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant’s economic interest, and 2) if required by the City Attorney, Consultant shall file financial disclosure forms with the City Clerk.
SECTION 5. INSURANCE
A. Unless modified in writing by City’s Risk Manager, Consultant shall maintain the following noted insurance during the duration of the Contract:
Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers’ Compensation and Employers’ Liability X
Professional Liability (Errors and Omissions) X
(Place an “x” in the appropriate box)
B. Coverage shall be at least as broad as:
1. Insurance Services Office form number CG-0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;
2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;
3. Statutory Workers’ Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;
APPROVED
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4. Professional Liability (Errors and Omissions) Insurance, appropriate to Consultant’s profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.
5. The City does not accept insurance certificates or endorsements with the wording “but only in the event of a named insured’s sole negligence” or any other verbiage limiting the insured’s insurance responsibility.
C. Any deductibles or self-insured retentions must be declared to and approved by City.
At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.
D. The General Liability shall contain or be endorsed to contain the following provisions:
1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant.
The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.
2. The insurance coverage of Consultant shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
3. Coverage shall state that the insurance of Consultant shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given to City. In addition, Consultant agrees that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days’ prior written notice has been given to City.
E. Insurance is to be placed with insurers with a current A.M.Best’s rating of no less than A-VII.
F. Consultant shall designate the City of Redding as a Certificate Holder of the
APPROVED
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insurance. Consultant shall furnish City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnished to: Risk Management Department, City of Redding, 777 Cypress Avenue, Redding, CA 96001. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City’s Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been provided, or not been provided in a timely manner.
G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification.
H. If any policy of insurance required by this Section is a “claims made” policy, pursuant to Code of Civil Procedure § 342 and Government Code § 945.6, Consultant shall keep said insurance in effect for a period of eighteen (18) months after the termination of this Contract.
I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Consultant shall immediately notify City’s Risk Manager by telephone at (530) 225-4068. No later than three (3) calendar days after the event, Consultant shall submit a written report to City’s Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Consultant’s insurance company; and 4) a detailed description of the damage and whether any City property was involved.
SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782.8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.
APPROVED
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B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.
C. The Consultant’s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant’s inability to evaluate liability. The Consultant shall respond within thirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City.
If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.
D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Contractor.
E. City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City’s interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.
SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.
B. This document, including all exhibits, contains the entire agreement between the
APPROVED
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parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Consultant. No verbal agreement or conversation with any official, officer, agent or employee of City, either before, during or after the execution of this Contract, shall affect or modify any of the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract.
C. No covenant or condition to be performed by Consultant under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Consultant of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.
D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.
E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.
F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.
G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.
H. In the event of a conflict between the term and conditions of the body of this Contract
APPROVED
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and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant.
SECTION 8. SURVIVAL
The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive termination of the Contract.
SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances and codes of federal, state and local governments.
B. In the performance of this Contract, Consultant shall not discriminate against any employee or applicant for employment because of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Consultant shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training.
SECTION 10. REPRESENTATIVES
A. City’s representative for this Contract is Kurt Maire, email [email protected], telephone number (530) 225-4081, fax number (530) 245-7024. All of Consultant’s questions pertaining to this Contract shall be referred to the above-named person, or to the representative's designee.
B. Consultant’s representative for this Contract is Kim Hein, email [email protected], telephone number (530) 355-8488. All of City’s questions pertaining to this Contract shall be referred to the above-named person.
C. The representatives set forth herein shall have authority to give all notices required herein.
SECTION 11. NOTICES
A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10) and delivered by facsimile,
APPROVED
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with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:
To City:
City of Redding – Engineering
Mr. Kurt Maire, P.E.
777 Cypress Avenue
Redding, CA 96001
To Consultant:
Jacobs Engineering Group Inc.
Mrs. Kimberly Hein, P.E.
2525 Airpark Drive
Redding, CA 96001
B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.
C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.
SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right, power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.
B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Consultant or otherwise substantially change the scope of the services provided herein.
SECTION 13. DATE OF CONTRACT
The date of this Contract shall be the date it is signed by City.
APPROVED
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APPROVED
Packet Pg. 716 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) 2525 Airpark Drive
Redding, CA 96001
United States
T +1.530.243.5831
F +1.530.243.1654
www.jacobs.com
Jacobs Engineering Group Inc.
PPS0402201345RDD 1
Exhibit A
April 14, 2020
Attention: Josh Watkins, Water Manager
City of Redding
777 Cypress Avenue
Redding, CA 96001
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project (Phase 1 – Preliminary Design)
Dear Mr. Watkins:
This letter presents Jacobs Engineering Group, Inc.’s (JACOBS) proposed Scope of Engineering Services (Exhibit A) for the Pump House 1 Replacement Project - Phase 1 Preliminary Design (Project). We are proposing to perform the work under the City of Redding Consulting and Professional Services Agreement on a not-toexceed time and materials basis per the rate schedule (Exhibit B).
Per Request for Proposal (RFP) No. 5094, the effort associated with this Project will require two separate phases.
Phase 1 will involve preliminary design (alternatives evaluation) services and preparation of a Preliminary Design Report (PDR) with recommendations. Phase 2 will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, and preparation of contract documents, as well as design services during the bid and construction periods for replacement of Pump House 1 (PS1)and installation of a new raw water pipeline, as required. The City will issue a contract for Phase 1. If the City is satisfied with the PDR and the JACOBS services to that point, the City intends to provide JACOBS a contract amendment to work on Phase 2.
Project Introduction
The City of Redding (City) PS1 supplies approximately 28.9 million gallons per day (mgd) of Sacramento River water to the Foothill Water Treatment Plant (FWTP) through two 30-inch-diameter pipelines. It is the primary delivery source and a critical component for the FWTP. PS1 is currently located on the right bank (looking downstream) of the Sacramento River along the Sacramento River Trail approximately 0.25 miles upstream of the Diestelhorst Bridge.
PS1 is scheduled for replacement based primarily on the following:
▪ Current location is within significant habitat for endangered winter-run salmon and the current screening is not optimal for species protection and does not meet state and federal fishery criteria. ▪ Limited intake capacity during low river stages due to shallow river depth during times when the AndersonCottonwood Irrigation District (ACID) diversion dam flashboards are not in place. This situation makes the City dependent on ACID operations at the diversion dam, which typically has flashboards installed only from April to November.
APPROVED
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Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 2
▪ The City’s General Plan identified PS1 as being located in an area of high seismic liquefaction potential and recommended that the structure be evaluated for its ability to withstand damage during a design earthquake.
▪ Proposed FWTP expansion up to a capacity of 42 mgd per the City’s Water Master Plan. ▪ Limited workspace for maintenance around the pumping units and other equipment.
The objective of Phase 1 Preliminary Design is to provide review of alternatives, sufficient engineering, major design elements, economic information, and screening the alternatives so the City can decide how to proceed with implementation of the Project. Alternatives, including combinations thereof, will be selected in a collaborative process with the City to be evaluated during Phase 1 and include the following:
▪ Alternative 1 – Existing Pump Station 1 Location
▪ Alternative 2 – New River Trail Location
▪ Alternative 4 – Keswick Reservoir Location
▪ Alternative 5 – Riverbank Filtration Collector Well System Scope of Engineering Services
The scope of engineering services to provide for the Project definition phase are outlined by tasks below:
Task 1 – Project Management, Meetings, and Quality Control Subtask 1.1 – Project Management
The purpose of this subtask is to provide for the initiation and overall management of Project activities. An overall schedule and work plan will be developed and implemented so that work activities are completed in an integrated and timely manner. In addition, this task includes those elements necessary to manage, lead, and control the Project.
JACOBS will furnish project management services for the Project, as follows:
▪ Status Reporting – Monitor budget, progress, and schedule. Monitor work efforts and evaluate actual versus planned progress. Changes in scope will be communicated to the City. Provide verbal progress reports to the City’s project manager as necessary.
▪ Administration – Maintain Project records, manage and process Project communications, and coordinate Project administrative matters. Prepare monthly invoices and Project status reports. ▪ Coordination – Coordinate tasks/subtasks and staff, including coordination with the City, to complete authorized work on schedule and within budget.
JACOBS will manage the health, safety, and environmental activities of its staff. JACOBS will prepare a projectspecific Health and Safety Plan. JACOBS will address safety in the office and during site visits. JACOBS is not responsible for the health and safety of other project participants.
Deliverables: Monthly invoices with status reports.
Subtask 1.2 – Meetings
The purpose of this subtask is to provide coordination of Project activities.
APPROVED
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Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 3
JACOBS will conduct meetings for the Project as follows:
▪ Kickoff meeting with City of Redding at City Hall to reinforce key project objectives, critical milestones, budget, critical success factors, and team roles and responsibilities (assume 4 hours with Project Manager, Design Manager, and four key design team members).
▪ Up to 12 monthly status conference calls or meetings at City Hall between City and JACOBS. JACOBS will prepare monthly agendas and summary minutes, including ongoing work, issues pending, action items, and status of open action items.
▪ One (1) Alternatives Analysis Workshop with the City (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting Leads).
▪ One (1) Preliminary Design Workshop with City and state/federal agencies (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting leads).
Deliverables: Meeting agendas and meeting minutes.
Subtask 1.3 – Quality Control
The purpose of this subtask is to provide quality assurance/quality control (QA/QC) for the Project. Upon completion of the Draft and Pre-Final PDR phases, senior members of the JACOBS team will review design and construction methodology, drawings, calculations, Project design report, and the overall integrity of the design.
Internal reviews by senior engineers using quality review forms (QRFs) will be performed on Draft and Pre-Final PDR deliverables.
Comments received from the quality control reviewers will be reviewed and adjudicated by the design team, with changes and additions incorporated into the design documents prior to delivery to the City.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
Task 2 – Data Review, Geotechnical Investigations, and Survey/Mapping Subtask 2.1 Data Review
JACOBS will review available data, reports, mapping, and geotechnical reports. The following information may include, but not limited to:
▪ CH2M HILL (now JACOBS) prepared the Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project in February 2002.
▪ Record Documents: JACOBS will review available record documents, including record drawings, technical specifications, design reports, and geotechnical data reports. ▪ Federal, State, and Local Requirements: JACOBS will determine, with assistance from the City, regulatory requirements applicable for the Project. JACOBS will research and document restrictions as they pertain to the proposed Project alternatives.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
APPROVED
Packet Pg. 719 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 4
Subtask 2.2 Geotechnical Investigations
JACOBS will perform geotechnical and geophysical investigations necessary to provide sufficient data for Phase 1.
Geophysical refraction surveys will be performed to provide profiles with well-contrasted changes in seismic velocity that facilitates interpretation of subsurface stratigraphy. The seismic velocity of the rock will evaluate the feasibility of excavation, or excavatability, of the rock and feasibility of driving sheet piles for scour protection and cofferdam construction.
One geophysical refraction survey line is proposed for each Alternative 1 and Alternative 2 (two lines total), but no survey lines will be provided for either Alternative 4 or Alternative 5. The survey reveals subsurface strata to the anticipated excavation depth. Following the completion of the geophysical survey, up to two soil borings will be drilled adjacent to the river trail at the location of the proposed pump station.
The potential for liquefaction will be evaluated from the borehole data, as liquefaction mitigation would significantly contribute to the cost of the alternative. Samples are tested in the laboratory to evaluate their consistency and properties.
Up to two soil borings total will first be drilled at two potential collector well sites. The sites are identified as Area 4 in the 1972 report to the City by Ranney, and an area on the south side of the river near the ACID Fish Screen.
If the soil borings find adequate sands and gravels are present for a potential collector well and the City approves the pumping well site, up to one 12-inch-diameter pumping well will be completed.
Three observation wells would be installed at approximate radial distances between 30 to 150 feet from the pumping/test well at a location approved by the City. These wells would be used to monitor how the water table responds to pumping from the test well. Following development of all the wells, the test well would be pumped for a minimum of 24 hours while observing the response in the monitoring wells. The results of the pumping test will be used to estimate the hydraulic capacity of the proposed collector well site.
Assumptions: The soil boring drilling and geophysical surveys are performed during the course of one working day at each location. The well installation development and testing would be completed during approximately 2 weeks at each location. It is assumed that site access is provided for the geophysical crew and drill rigs. It is assumed that no permits will be needed to perform the geophysical survey. Well permits will be obtained through Shasta County. The geophysical survey and drilling crews will work under the supervision of JACOBS.
Assume that City encroachment permits will be required for borings and City will waive the encroachment permit fees.
Deliverables: A geotechnical data report will be prepared to summarize the field investigation and testing results.
The geologic hazards associated with each alternative will be discussed and a determination will be made of the potential for a future collector well at up to two sites. A geotechnical data report will be incorporated in the PDR.
Subtask 2.3 Surveying and Mapping
Ground surface surveys, both on bank and on the river bottom, will be performed as necessary to complete the preliminary design for Alternative 1 and Alternative 2. Two cross-sections perpendicular to the river will be surveyed at both the Alternatives 1 and 2 sites to determine preliminary facility elevations. Assumes two people
APPROVED
Packet Pg. 720 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 5
for one day in the field for this task. No surveying and mapping are included herein for Alternatives 4 and 5 because this information is not required for Phase 1 evaluations.
JACOBS will perform a preliminary right-of-way assessment and identify potential right-of-way issues based on readily available GIS data. Right-of-way surveys will be performed in Phase 2.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
Task 3 – Preliminary Environmental Review
The purpose of this task is to evaluate the environmental viability and issues related to each proposed alternative. JACOBS will perform a screening-level review of the biological and cultural impact potential for each site based upon readily available data and technical experience in the Project area. This includes for each site:
▪ One-day reconnaissance level site visit with California Natural Diversity Data Base (CNDDB) and Biogeographic Information and Observation System Database (BIOS) data reviews for any potential endangered or listed species within each Project.
▪ Identification of the likely Area of Potential Effect (APE) and initial review by a JACOBS archaeologist and cultural resources specialist. California Historical Resource Information System (CHRIS) surveys will likely only be completed for the selected alternative in Phase 2. ▪ Review of water rights and evaluation for change in point-of-diversion. ▪ Preliminary delineation of the Ordinary High-Water Mark (OWHM) is performed for an engineering alternatives review. Detailed wetland delineation and permitting is completed in Phase 2 once the Project is defined.
▪ Coordination with National Marine Fisheries Service (NMFS), California Department of Fish & Wildlife (CDFW), and United States Army Corps of Engineers (USACE) to determine the preliminary feasibility of each selected alternative.
▪ Gather information related to existing river bank collector well systems adjacent to anadromous waterways in northern California and analyze their permitting and regulatory challenges.
Assumptions:
▪ Least Environmentally Damaging Practicable Alternative (LEDPA) document will not be completed in Phase
1. LEDPA analysis will be included in Phase 2 if individual permit cannot be avoided from USACE. ▪ California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance is considered for each alternative with assumptions. CEQA and NEPA documents are included in Phase 2.
Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.
Task 4 – Construction Funding Evaluation
The purpose of this task is to provide a list of viable funding alternatives like California State Revolving Fund (SRF) and the Water Infrastructure Finance and Innovation Act (WIFIA) for the project construction and rank them based on likelihood of successful application, associated interest rates, terms, design or construction related requirements, potential impacts to the project schedule, related reporting or monitoring requirements, and other important aspects associated with each funding alternative.
APPROVED
Packet Pg. 721 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 6
Assumptions:
▪ Up to four funding mechanisms are reviewed and ranked in the PDR. ▪ Applications for funding submission are not included in Phase 1.
Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.
Task 5 – Preliminary Design Report
The purpose of this task is to provide the City of Redding with a PDR with the preferred alternative for the City to consider for Phase 2 Final Design.
JACOBS will follow a three-phase process for delivery of the preliminary design for the Project. This process includes producing preliminary deliverables at three phases of the design (Draft, Pre-Final, and Final Preliminary Design). At the Draft and Pre-Final phases, JACOBS will provide information for review and provide for resolution of key issues before proceeding to the next phase. The information collected, and the concepts defined in each consecutive phase, will form the basis for subsequent work.
Each phase will include specific deliverables, which are identified in the following subtasks. Design review workshops (at City Hall) with the City of Redding will be conducted at critical design milestones as identified in the following subtasks. The City of Redding will provide comments to JACOBS within 3 weeks of receiving the documents.
Project Design Criteria
The Project design criteria will be developed for evaluating the alternatives and will be included in the PDRs.
Engineering design criteria will address resource agency criteria, structural, civil, geotechnical, mechanical, electrical, conveyance pipeline, cost and financial analysis, and construction elements. Operations criteria will encompass diversion requirements and other operations to maintain water deliveries during construction.
Development and Evaluation of Alternatives and Components Alternatives will be developed in concert with the City. JACOBS anticipates up to four alternatives will be evaluated per the project design criteria. JACOBS will prepare information associated with each alternative to provide information for a project workshop with the City and agencies to ensure consensus of alternatives.
JACOBS will evaluate design criteria and prepare conceptual design documents for the alternatives and components. Conceptual design documents will include approximately three drawings per alternative: site plan, facility layout plan, cross sections, river and screen criteria, construction phasing approach, operations and maintenance (O&M), construction cost estimates, and life-cycle cost will be included in the PDRs.
JACOBS will provide a clearly defined ranking system and rank the four alternatives based on performance, capital and operating costs, environmental impacts, and other factors that should be considered.
Subtask 5.1 – Draft Preliminary Design Report
JACOBS will prepare Draft Preliminary Design Report to document the information prepared to select the preferred design alterative for the Project.
APPROVED
Packet Pg. 722 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 7
The Draft PDR will include cost estimates for the remaining phases of the Project, including environmental and permitting, easement acquisition (City to provide land value assumptions), final engineering and design, services during construction (engineering support and construction management), construction, and O&M.
Construction cost estimates will be prepared to the level of accuracy based on the information available within normal industry standards. Estimates will be formatted in accordance with the Project design CSI specification format and segregated by facility. Where sufficient detailed information is lacking to obtain reasonably accurate prices of materials a contingency allowance may be applied. Escalation allowances will be used to provide an opinion of the estimated construction costs at the midpoint of construction.
This report is expected to be a working document at this stage of design.
JACOBS will facilitate a Preliminary Design Workshop with the City and agencies to review the preliminary design and receive input from the City and agencies.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Draft PDR documents and preliminary construction cost estimates.
Subtask 5.2 – Pre-Final Preliminary Design Report
JACOBS will prepare Pre-Final PDR for the Project. PDR review comments from the City and federal and state agencies will be incorporated. The Pre-Final submittal will include the concept drawings and preliminary construction costs. The PDR will include an estimate for annual operating costs, estimated service life for major components and equipment, and provide a life-cycle cost analysis for each alternative.
The Pre-Final PDR review submittal will recommend a project alternative and is intended to be essentially ready for City of Redding preferred alternative selection. The PDR will document the major design criteria used for the various project components.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Pre-Final PDR documents and preliminary construction cost estimates.
Subtask 5.3 – Final Preliminary Design Report
This is the final phase of the PDR. Review comments from the Pre-Final PDR from the City of Redding review will be incorporated. JACOBS will prepare the Final PDR, which will be stamped by California Registered Professional Engineers. The Final PDR will include design criteria, to be used as the preliminary basis of design for Phase 2, for the City’s preferred alternative.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of P.E. stamped PDR documents.
Schedule
The Scope of Engineering Services and activities is anticipated to commence in May 2020 and will be completed no later than March 2021 assuming COVID-19 does not affect field work schedules. The Scope of Engineering Services and activities associated with this Project will be completed in accordance with the following approximate milestones:
▪ Project Authorized and Notice to Proceed by City of Redding– Mid-May 2020 ▪ Complete Draft Preliminary Design – September 2020
APPROVED
Packet Pg. 723 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 8
▪ Complete Pre-Final Preliminary Design – December 2020 ▪ Complete Final Preliminary Design – March 2021
The Scope of Engineering Services shall be considered complete when final deliverables are deemed acceptable by the City. Efforts will be made by the JACOBS to complete the work in a timely manner. However, it is agreed that the JACOBS cannot be responsible for delays occasioned by factors beyond JACOBS control, or factors which would not reasonably have been foreseen at the time this Scope of Engineering Services was executed.
Budget
The budgetary amount for professional services and expenses are provided in Exhibit B. JACOBS will make reasonable efforts to complete the work within the budget. JACOBS is not obligated to incur costs beyond the indicated budget, as may be adjusted, and the City of Redding is not obligated to pay JACOBS beyond these limits.
The rates as shown in Exhibit B will be escalated for year 2021, while not exceeding the authorized total amount.
In the event that a task or subtask is complete and the task or subtask budget is not fully spent, upon City approval, remaining funds may be transferred to other tasks which might require additional budget, while not exceeding the authorized total amount.
Additional Services Not Included
The services described below are not included in this Scope of Engineering Services but can be performed if requested and approved by City and JACOBS. Time, scope, and fee have not been budgeted for the tasks listed hereunder. Authorization to proceed shall be in the form of an amendment to this Scope of Engineering Services specifying the work to be performed and the additional payment for such services rendered. ▪ Additional workshops not listed above
▪ Environmental permitting support exceeding those listed above ▪ Survey and mapping exceeding those listed above
▪ Final engineering and design services
▪ Construction management services
▪ Materials testing or special inspection services
▪ Additional items noted to be excluded within the Scope of Engineering Services If you have any questions or require further information do not hesitate to contact Kimberly Hein at 530.355.8488.
Sincerely,
Lisa Alliger, P.E. Kimberly Hein, P.E.
Manager of Projects Project Manager
cc: Kurt Maire, City of Redding Public Works Engineer
APPROVED
Packet Pg. 724 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Exhibit B
PPS0402201345RDD 1
Engineering Services for the Pump House 1 Replacement Project for the City of Redding
Consultant Fee
Phase 1 Fee Summary
Task
No. Description Labor Fee
Subcontractor
Fee Expenses Fee
Task 1 Project Management
Task 1.1 Project Management $23,376.00 $0.00 $0.00 $23,376.00 Task 1.2 Meetings $21,148.00 $0.00 $1,000.00 $22,148.00 Task 1.3 Quality Control $17,664.00 $0.00 $0.00 $17,664.00 Task 1 Subtotal $62,188.00 $0.00 $1,000.00 $63,188.00
Task 2 Data Review, Geotechnical Investigations, and Survey/Mapping Task 2.1 Data Review $14,892.00 $0.00 $0.00 $14,892.00
Task 2.2 Geotechnical
Investigations
$41,016.00 $19,541.00 $2,000.00 $62,647.00
Task 2.2 Drilling/Pump Testing $0.00 $135,524.00 $0.00 $135,524.00 Task 2.3 Surveying and Mapping $4,080.00 $7,455.00 $800.00 $12,335.00 Task 2 Subtotal $59,988.00 $162,520.00 $2,800.00 $225,308.00 Task 3 Preliminary Environmental
Review
$44,288.00 $0.00 $0.00 $44,288.00
Task 3 Subtotal $44,288.00 $0.00 $0.00 $44,288.00
Task 4 Construction Funding
Evaluation
$19,576.00 $0.00 $0.00 $19,576.00
Task 4 Subtotal $19,576.00 $0.00 $0.00 $19,576.00
Task 5 Preliminary Design Report
(Preliminary, Pre-Final, and
Final PDR)
$136,469.00 $0.00 $0.00 $136,469.00
Task 5 Subtotal $136,469.00 $0.00 $0.00 $136,469.00
TOTAL PHASE 1 $488,829.00
APPROVED
Packet Pg. 725 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PPS0402201345RDD 2
Consultant Rates
Engineering Services for the Pump House 1 Replacement Project for the City of Redding 2020 Hourly Billing Rates
Labor Classification
Hourly Billing
Rate
Office/Clerical/Accounting $108
Junior-Level Technician $80
Mid-level Technician $123
Senior-Level Technician $179
Staff Engineer 1 $122
Staff Engineer 2 $133
Associate Engineer $135
Project Engineer $187
Engineer Specialist/Associate Project Manager $204
Senior Technologist/Project Manager $255
Principal Technologist/Senior Project Manager $283
Includes engineering, consulting planner, and scientist disciplines.
Notes:
1) A markup of 5 percent will be applied to all Other Direct Costs and Expenses. 2) Direct expenses are those necessary costs and charges incurred for the PROJECT including, but not limited to:
a) The direct costs of transportation, meals and lodging, mail, subcontracts, outside services, and equipment and supplies.
b) Consultant’s current standard rate charges for direct use of Consultant’s vehicles, laboratory test and analysis, printing and reproduction services, and certain field equipment; and c) Consultant’s standard project charges for special health and safety requirements of Occupational Safety and Health Administration.
3) Consultant’s current standard rates for direct expenses shall be used. These rates are subject to change following internal audits and reviews.
4) These rates are effective January 1, 2020, through December 31, 2020. Rate schedule is subject to annual revision to reflect current rates and not to exceed 4 percent per year for subsequent years of the contract.
APPROVED
Packet Pg. 726 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 727
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to the City of Redding (City) Pump Station 1 Replacement Project:
(1) Authorize the City Manager to submit a U.S. Environmental Protection Agency, Water Infrastructure Finance & Innovation Act loan application in an amount not to exceed $25 million;
(2) Authorize the City Manager to submit U.S. Department of Transportation Federal Highway Administration, National Culvert Removal, Replacement, and Restoration Grant Program (Culvert Aquatic Organism Passage Program) application in an amount not to exceed $6 million with a 20 percent local match of $1.2 million; and (3) Authorize the City Manager, or designee, to execute all documents necessary to complete the loan and grant submittal process and if awarded loan or grant funds, appropriate the funds, negotiate terms, if any and execute any agreements to implement either the loan or grant.
Fiscal Impact
The total Pump Station 1 Replacement Project (Project) costs are estimated to be approximately $46 million. City of Redding (City) staff intends to obtain state and federal grants and potentially loans to fund the majority of the project costs. Project costs in excess of grant and loan funds received, as well as costs for the local matches associated with the grants and interest or fees associated with the loans will come from the Water Utility (Utility) Fund. The Project is included in the Utility’s current Capital Improvement Program. The Utility has been setting aside six percent of annual revenues for several years and has saved approximately $16.5 million for the Project to date.
City staff may request approval from City Council (Council) for application of additional grants and/or loans for the project in the future, as opportunities are identified.
MEETING DATE: May 21, 2024
ITEM NO. 4.11(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(c)--Approve City of Redding as Applicant for Water Infrastructure Finance and Innovation Act Low-Interest Loan to Fund Pump Station 1 Replacement Project Michael Webb, Public Works
Director
APPROVED
Packet Pg. 728 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 2
Alternative Action
The Council may choose not to apply for funds under the Water Infrastructure Finance & Innovation Act (WIFIA) loan program or the U.S. Department of Transportation Federal Highway Administration (FHWA) Culvert Aquatic Organism Passage (AOP) grant and provide staff with alternative direction.
Background/Analysis
The City’s Pump Station 1 (PS01) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately one-quarter mile west and upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP). The FWTP is the City’s largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands.
PS01 is the only source of raw water to the FWTP, which makes it a critical component in the City’s water supply system.
PS01 was constructed in 1937 and has been in continual service since, with modifications and upgrades performed in 1968, 1981, and 1989. Staff plans to completely replace and relocate PS01 because it has reached the end of its service life, its current location is in a shallow portion of the river that significantly limits its capacity during low river levels, and its capacity will not meet expected future demands. The replacement station will be relocated approximately 1,600 feet west and upriver from the existing location to a deeper pool in the river. The new station will also have increased capacity to meet anticipated future demands, with proposed firm capacity of 42 million gallons per day (MGD) compared to its current capacity of 29 MGD. Project construction is anticipated to start in 2026 with completion expected in 2027 or 2028.
The new PS01 will be located adjacent to the confluence of Jenny Creek to the Sacramento River, which presents an opportunity for the City to restore Jenny Creek during the construction of the Project. Jenny Creek is currently conveyed through two culverts beneath the Sacramento River Trail. The culverts are failing and their outlets are typically above the Sacramento River level preventing fish passage, so restoration of Jenny Creek is a need that state regulating agencies have indicated the City will need to perform at some point. The Jenny Creek restoration work will remove the culverts and restore the open channel, and provide two new bridges for trail access in the area. It will reconnect spawning salmon and steelhead from the Sacramento River to Jenny Creek, improve the pedestrian experience along the river trail, as well as open grant opportunities for the Project.
Jacobs was selected to provide professional consulting services for the Project, including a preliminary design report, environmental permitting, project funding assistance, right-of-way acquisition, final design, and engineering services during bidding and construction for the project. Within its scope of services, Jacobs has assisted the City in identifying grant and loan opportunities and applying for grants. If application for the WIFIA loan and Culvert AOP Program Grant are approved by the Council, then Jacobs will assist staff with the applications.
APPROVED
Packet Pg. 729 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 3
On September 7, 2023, the Council approved the City as an applicant for three grants and one loan associated with the Project, including grants administered by U.S. Fish and Wildlife Service (USFWS), the Wildlife Conservation Board (WCB), and the National Marine Fisheries Services (NMFS), and a loan administered by the State Water Resources Control Board (SWRCB). A summary of the grants and loans that Council has approved applications for to date, and those that are requested for Council approval herein are provided in Table 1.
Table 1- Grant/Loan Project Funding Summary
Grant/Loan Program
Funding
Type
Council
Approval
Request
Limit
City Cost
Share1 Status
USFWS- National Fish
Passage Program Grant 9/7/23 $2 M $0.6 M Submitted Pre-App. Not Selected.
WCB- Stream Flow
Enhancement Program Grant 9/7/23 $5 M $1.5 M Submitted Pre-App. Awaiting response.
NMFS- Transformational
Habitat Restoration and
Coastal Resilience Program
Grant 9/7/23 $25 M $1.5 M Awaiting next
application cycle.
SWRCB- State Revolving
Fund (SRF) Loan 9/7/23 $40 M
$0 or
Low
Interest
Submitted app.
Awaiting response.
Sub Total (Council Approved to Date): $72 M $3.6 M
WIFIA Loan Pending $25 M Low
Interest
FHWA- Culvert AOP Grant Pending $6 M $1.2 M
Total: $103 M $4.8 M
1. City cost share shown does not include potential fees or interest associated with loans.
Although the approved request total of $72 million and the total request of $103 million in the table above is much higher than the expected project cost of $46 million, it is unknown which of these funding sources will actually be awarded. The City was not selected for the USFWS National Fish Passage Program and there may be a high level of competition with the other programs. In addition, the eligible project costs through the NMFS grant are probably closer to $5 million (lower than the approved request limit of $25 million shown above), so the maximum funding that could come from the applications that Council has approved to date is likely closer to a maximum of $50 million.
Given the uncertainty of funding that will be received, the long timelines often associated with the review and award process for grants, and to ensure that adequate funding is secured to construct the Project on schedule, staff intends to continue to seek and apply for funding opportunities, if approved by the Council, that could benefit the Project and reduce costs to the Utility. If the City is fortunate and is awarded funding from grants or loans in excess of the project costs, then the Utility will utilize funding that will minimize its long-term costs. The Utility’s preferred funding sources are ranked from highest to lowest in the following Table 2.
Funding sources at the top would be utilized over sources at the bottom, as available.
APPROVED
Packet Pg. 730 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 4
Table 2- Preferred Funding Source Ranking
Rank Grant/Loan Program Reasons for Ranking
1 SWRCB- State Revolving Fund
(Principal Forgiveness, 0% interest)
No local match or interest.
2 Grant Programs No interest, but local match will likely be needed. 3 Water Utility Funds Insufficient funds for Project costs, but avoids loan interests.
4 SWRCB- State Revolving Fund
(with low interest rate)
Very low interest rates.
5 WIFIA Loan Interest rates likely higher than State Revolving Fund.
The WIFIA loan, which staff is requesting approval for application, is ranked the lowest of the identified funding options, but it could still be a good option to fund the Project if the other funding sources will not cover all Project costs. Staff’s intent, if Council approves, is to proceed with the initial steps for the WIFIA loan as a contingency plan to avoid project delays in the event that the other funding options do not become available.
The WIFIA program does not provide grants, but it still has a number of features and flexibilities that make it preferable to municipal revenue bonds and other loan programs for water, wastewater, and stormwater capital projects. Benefits include repayment period flexibility, low interest rates, an opportunity for a one-time renegotiation of the rate to a lower rate during the project implementation period, and lower initial costs/fees than municipal bonds. The repayment period for a WIFIA loan can be up to 35 years and the WIFIA program allows for the opportunity to delay the start of the repayment period up to five years after substantial completion of construction. Interest rates for WIFIA loans are set on the date the loan is closed and based on the U.S. Treasury State & Local Government Series interest rate for a comparable maturity. Interest rates are typically lower than municipal bond rates and currently the rate for a long-term WIFIA loan is approximately 4.4 percent.
The WIFIA loan program includes a two-part application process. If authorized by the Council, staff will proceed with part one of the process, which involves submitting a Letter of Interest to the U.S. Environmental Protection Agency (EPA). If the EPA selects the Project, then the City would be invited to proceed to part two of the process and apply for the loan. EPA only selects projects that it expects will proceed to closing. If the City were to proceed to part two of the process and submit a full application, then the City would be required to pay EPA an initial application review fee of $100,000 at the time of the application to cover costs for EPA’s external contractors’ (legal, financial and technical) review costs. When the loan is finalized the City would be required to pay the actual costs for EPA’s outside contractors, which are expected to total $100,000 to $150,000, including the initial review fee. The Utility Fund would pay for the application review fees, if necessary, and these review costs could be included in the loan.
Staff intends to proceed with part one of the process, which does not require any fees, and then await responses from the State Revolving Fund and grant applications prior to proceeding with Phase 2 of the WIFIA process and paying any fees, if selected and necessary.
APPROVED
Packet Pg. 731 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 5
The WIFIA program has a rolling selection process with funding available on an ongoing basis.
It announced in its Fiscal Year 2023 Notices of Funding Availability that up to $7.5 billion of financing will be available. The need for the Pump Station 1 Replacement Project and the public benefits that it will provide should make it a good candidate for EPA selection for a loan through its WIFIA program.
FHWA’s Culvert AOP Program is a competitive grant program that awards approximately $200 million in grants annually for projects that replace, remove, and repair culverts or weirs and meaningfully improve or restore fish passage for anadromous fish. It provides grants up to $50 million and would require a 20 percent non-federal match. The Jenny Creek restoration portion of the Project meets the selection criteria and makes the Project a good candidate for receiving funding through this grant program.
Environmental Review
Applying for a loan or grant funding is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required at this time. The design and environmental technical studies are currently under way for the Pump Station 1 Project. These studies will provide the information necessary to ensure CEQA compliance prior to construction.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Location Map
Previous Staff Report
APPROVED
Packet Pg. 732 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 733
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to the funding, design, permitting, and construction of the Pump Station 1 Replacement Project:
(1) Approve the City of Redding (City) as applicant for a Service National Fish Passage Program Base Funding Grant, administered by the U.S. Fish and Wildlife Service, requesting up to $2 million with up to a 30 percent local match; (2) Approve the City as applicant for a Water Supply for Environmental Flows (Stream Flow Enhancement Program) Grant, administered by the Wildlife Conservation Board requesting up to $5 million with up to a 30 percent local match; (3) Approve the City as applicant for a Transformational Habitat Restoration and Coastal Resilience Grant, under Bipartisan Infrastructure Law and Inflation Reduction Act, administered by the National Marine Fisheries Service, requesting up to $25 million with up to a 30 percent local match;
(4) Approve the City as applicant for a Drinking Water State Revolving Fund grant, administered by the State Water Resources Control Board, requesting up to $40 million with no local match;
(5) Adopt Resolution approving a financial assistance application to the State Water Resources Control Board’s State Revolving Fund for the project and authorizing the Public Works Director or Assistant Public Works Director to sign and file necessary applications and amendments thereto on behalf of the City of Redding; and (6) Authorize the City Manager, or designee, to execute all documents necessary to apply for the above grants, and execute any agreements necessary to implement the project should the grant(s) be awarded.
Fiscal Impact
The total Pump House 1 Project (Project) costs are estimated to be approximately $40 million.
Project costs in excess of grant funds received, as well as costs for the local matches associated MEETING DATE: September 19, 2023
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Project and Adopt Resolution approving a financial assistance application Chuck Aukland, Public
Works Director
APPROVED
Packet Pg. 734 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 2
with the grants will come from the Water Utility (Utility) Fund. The proposed grant programs do not require a local match, but applicants who offer some local match will typically be scored and ranked higher by the administering agencies and have a higher likelihood of receiving grant funding.
The project is included in the Utility’s current Capital Improvement Program and it has been setting aside six percent of annual revenues for several years and accumulated a balance of approximately $16.5 million.
City staff may request approval from City Council (Council) for application of additional grants and/or loans for the project in the future, as opportunities are identified.
Alternative Action
The Council may choose not to apply for funds under one or all of these grant programs and provide staff with alternative direction.
Background/Analysis
The City’s Pump Station 1 (PS01) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately one-quarter mile west and upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP). The FWTP is the City’s largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands.
PS01 is the only source of raw water to the FWTP, which makes it a critical component of the City’s water supply system.
PS01 was constructed in 1937, and has been in continual service since that time. Major modifications were performed in 1968, 1981, and 1989, to replace aging pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 29 million gallons-per-day. Staff plans to completely replace PS01 because of the following general deficiencies:
• Its intake is located in a shallow area of the river that impacts its pumping capacity depending on the status of the Anderson Cottonwood Irrigation District dam, which is downriver;
• The existing intake and screens may not meet long-term state and federal criteria regarding protection of endangered fish species;
• Pumping capacity will need to be increased to meet the future demands of the FWTP; and • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during an earthquake.
On May 5, 2020, the Council authorized execution of a Consulting and Professional Services Contract (C-8541) with Jacobs to perform an evaluation of project alternatives and prepare a Preliminary Design Report for replacement of PS01. Based on recommendations in the Preliminary Design Report, the City has elected to proceed with a project alternative to replace and relocate PS01 at a new river trail location, approximately 1,600 feet west and upriver from the existing station.
APPROVED
Packet Pg. 735 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 3
The new PS01 location is in a deeper area within the Sacramento River that will allow for better operations and reliability. The new location is also adjacent to Jenny Creek, which presents an opportunity for the City to restore Jenny Creek in the area, a need that state regulating agencies have indicated the City will be required to perform, at some point. The creek restoration work will include removal of two existing culverts and restoration to an open channel. The culverts are currently preventing passage of Chinook salmon and steelhead into Jenny Creek. The restoration work will reconnect spawning salmon and steelhead in the Sacramento River to Jenny Creek, improve the pedestrian experience along the river trail, as well as open grant opportunities for the project.
On March 7, 2023, the Council authorized execution of an amendment to Jacobs’ contract for the second phase of professional consultant services associated with the project, including environmental permitting, project funding assistance, right-of-way acquisition, final design, and engineering services during bidding and construction for the selected project alternative. Under its scope of services, Jacobs has assisted the City in identifying these grant opportunities and will continue to assist the City with applications for the grants, if approved by the Council.
The National Fish Passage Program (NFPP) grant program provides direct technical and financial assistance to remove instream barriers and restore aquatic organism passage and aquatic connectivity for the benefit of Federal trust resources. It aims to maintain or increase fish populations to improve ecosystem resiliency, provide quality fishing experiences, support the modernization of infrastructure, and contribute to enhanced community resilience to the impacts from climate change and other public safety hazards. NFPP funds a variety of project types including, but not limited to, dam removals, culvert replacements, floodplain restoration, and the installation of fishways. The Jenny Creek restoration portion of the project makes it a good candidate to potentially receive grant funding from this program.
The Wildlife Conservation Board (WCB) was created by statute in 1947 to conserve California’s wildlife resources and provide for public recreation. WCB awards grants for fish and wildlife habitat conservation, restoration, and for development of compatible public access facilities. Its Stream Flow Enhancement Grant Program also presents a funding opportunity for the project with the Jenny Creek restoration work included.
The Transformational Habitat Restoration and Coastal Resilience Grant program aim is to support transformational habitat restoration projects that restore marine, estuarine, or coastal ecosystems, using approaches that enhance community and ecosystem resilience to climate hazards. It prioritizes funding for habitat restoration actions that demonstrate significant impacts, rebuild productive and sustainable fisheries, contribute to the recovery and conservation of threatened and endangered species, promote climate-resilient ecosystems, especially in tribal, indigenous, and/or underserved communities, and improve economic vitality. The project should be a good candidate for funding from this program because of the included Jenny Creek restoration work.
State Water Resources Control Board (SWRCB) provides drinking water State Revolving Fund (SRF) funds for a wide range of drinking water infrastructure projects, including projects for treatment, transmission, distribution, source, storage, consolidation, and creation of new systems.
City staff and Jacobs are confirming that the City will meet disadvantaged community requirements for loan forgiveness (grants) for this project. The City intends to apply for these grant funds to supplement design and construction costs associated with the Pump Station 1
APPROVED
Packet Pg. 736 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 4
replacement. Prior to any SRF application submittal, an authorizing resolution is required. Staff has prepared the attached resolution for the Council’s consideration. The application resolution also provides SWRCB staff with the assurance the City is committed to the project. The resolution has been approved as to form by the City Attorney.
Environmental Review
This action is not a project as defined by the California Environmental Quality Act, and no further action is required. The design and technical studies will provide the information necessary to ensure environmental compliance as the project progresses.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Resolution
^Location Map
Previous Staff Report
APPROVED
Packet Pg. 737 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
AUTHORIZING DESIGNATED CITY OFFICIALS TO FILE AN
APPLICATION FOR FINANCIAL ASSISTANCE FOR A FINANCIAL
AGREEMENT FROM THE STATE WATER RESOURCES CONTROL
BOARD TO ACCEPT AND EXPEND THOSE FUNDS IF THE
APPLICATION IS GRANTED
WHEREAS, the City of Redding (the “City) desires to apply for grant funding for its Pump Station 1 Replacement Project (the “Project”); and
WHEREAS, the City intends to finance the planning, design, construction, and associated fees of the Project with monies (the “Project Funds”) provided by the State of California, acting by and through the State Water Resources Control Board (the “State Water Board”); and WHEREAS, the State Water Board may fund the Project Funds with proceeds from the sale of obligations, the interest upon which is excluded from gross income for federal income tax purposes (the “Obligations”); and
WHEREAS, prior to either the issuance of Obligations or the approval by the State Water Board of the Project Funds, the City desires to incur certain capital expenditures (the “Expenditures”) with respect to the Project from available monies of the City; and WHEREAS, the City has determined that those monies to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the City for the Expenditures from the proceeds of the Obligations; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redding as follows:
1. The Public Works Director or Assistant Public Works Director (the “Authorized Representative”), or his/her designee, is hereby authorized and directed to sign and file, for and on behalf of, the City of Redding, a Financial Assistance Application for the financing agreement from the State Water Board for the planning, design, construction, and associated fees of the Project.
2. The Authorized Representative, or his/her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water resources Control Board and any amendments or changes thereto.
APPROVED
Packet Pg. 738 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
3. The Authorized Representative, or his/her designee, is designated to represent the City of Redding in carrying out the City’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the City of Redding and compliance with applicable state and federal laws.
I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 19th day of September, 2023, and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCILMEMBERS:
__________________________________
MICHAEL DACQUISTO, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________________ ___________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney
APPROVED
Packet Pg. 739 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 740
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Request for Proposals (RFP) No. 5094, to provide engineering services for the Pump House 1 Replacement Project:
(1) Award to Jacobs;
(2) Authorize the Mayor to execute the Consultant and Professional Services Contract with Jacobs for Phase 1 (preliminary design) of the project, including project management, data review, geotechnical investigations, survey/mapping, preliminary environmental review, construction financing evaluation, and preparation of a preliminary design report for replacement of Pump House 1 for a not-to-exceed fee of $488,829; and (3) Authorize the City Manager to approve contract amendments not to exceed $150,000.
Fiscal Impact
The total project costs are expected to be roughly $30 million. Funding for this project will come from the Water Utility Fund and the project is included in the current Capital Improvement Program. The City of Redding (City) plans to obtain State or Federal loans and/or grants, with the design consultant’s assistance, to fund a portion of the construction costs for the project.
Should funding from loans or grants not materialize, the City may need to issue municipal bonds.
Alternative Action
The City Council (Council) may choose not to award the contract for Phase 1 preliminary design services for the project. This alternative will delay or eliminate the construction of the Pump House 1 Replacement Project subjecting the City’s water system to significant vulnerabilities and potential regulatory action.
MEETING DATE: May 5, 2020
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Award Request for Proposals No. 5094 and Authorize Execution of Consulting and Professional Services Contract for the Pump House 1 Replacement Project Chuck Aukland, Public
Works Director
APPROVED
Packet Pg. 741 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 2 Background
The City’s water system includes two water treatment plants, approximately 555 miles of conveyance and distribution pipelines, 17 groundwater wells, 10 pump stations, and 12 reservoirs providing a total of 33.5 million gallons of storage. The City’s Pump House 1 (PH1) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately 1/4 mile upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP), its largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands. PH1 is the only source of raw water to the FWTP, making it a very critical component of the City’s water supply chain.
PH1 was constructed in 1937, and has been in continual service since that time. Major modifications were performed in 1968, 1981, and 1989, to replace aging pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 28.9 million gallons per day (MGD).
In 2002, a feasibility study entitled “Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project” (Feasibility Study) was prepared for the City by CH2M Hill (now Jacobs). Available funding was insufficient at that time to construct a new pumping facility or even to complete many of the recommended modifications. Therefore, the City was directed by National Oceanic and Atmospheric Administration (NOAA) Fisheries to pursue an interim retrofit solution for fish screening, which was installed at PH1 in 2006. However, the retrofitted screens depart from standard criteria under certain river and operating conditions and as such are not a long term solution.
City staff plans to completely replace PH1 because of the following general deficiencies:
• Its intake is located in a shallow area of the river that impacts its capacity depending on the status of the Anderson Cottonwood Irrigation District (ACID) dam downriver. • The existing intake and screens may not meet long term state and federal criteria regarding protection of endangered fish species.
• Its capacity will need to be increased to meet the future capacity of the FWTP. • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during a design earthquake.
City staff will consider four project alternatives, or combinations thereof, for replacement of Pump House 1, including:
• Replacement at the existing Pump House 1 location;
• Replacement at a new river trail location, approximately 2,000 feet upriver; • Replacement at the Keswick Reservoir; and
• Replacement with a riverbank filtration collector well system.
Design services for the PH1 replacement will be broken into two phases. Phase 1 of the design is included in the attached Consulting and Professional Services Contract. It will include preliminary design services for evaluation of the project alternatives, and preparation of a preliminary design report to allow the City to determine the appropriate project alternative to pursue.
APPROVED
Packet Pg. 742 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 3 Phase 2 of the design is not included in the attached Consulting and Professional Services Contract. It will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, preparation of contract documents, and design services during the bid and construction periods for the selected project alternative. If the City is satisfied with Jacobs’ services at the completion of Phase 1 (expected spring of 2021), then staff intends to recommend at that time that the Council authorize negotiation for an amendment with Jacobs to add Phase 2 design services to the Contract.
Otherwise, a separate RFP will be required for Phase 2 engineering services.
CONSULTANT SELECTION PROCESS
A review and selection panel was formed with five members from the Public Works Water and Engineering Divisions. The panel’s evaluation was based on consultants’ ability and qualifications to perform all phases of the engineering services that will be required, including both Phases 1 and 2.
Four proposals, including design fees in sealed envelopes, were received on January 24, 2020.
The panel members evaluated and scored each proposal based on consultants’ understanding of the project/scope, project approach, experience with fish screens, experience with riverbank filtration collector wells, qualifications of the project team and manager, familiarity with City projects and required procedures, ability to complete projects on-time and within budget, and the proposed teams’ location. After reviewing the proposals, the panel elected to interview all four of the firms that proposed.
Oral interviews were held on March 12, 2020, at City Hall. Each consultant team was allowed 55 minutes to provide a presentation and answer the City’s questions. The questions asked were the same for all consultant teams and were not provided to any team until they arrived for the interview; at which time, each participant was provided the questions in writing. Review Panel members evaluated and scored each consultant team based on their presentation and responses to the questions.
After the oral interviews, the review panel:
• Combined scores from the consultants’ proposals and oral interview to determine their overall score;
• Ranked consultants based on their overall score; and
• After ranking, opened consultant’s sealed fee envelopes.
The panel ranked the firms as follows:
Rank Firm Fee
1 Jacobs $488,829
2 Black & Veatch $576,210
3 West Yost $997,956
4 Stantech $1,160,516
Applying the evaluation criteria to the proposals and oral interview scoring, it is the opinion of the selection panel that Jacobs is the most qualified team to provide the required services. This opinion is in part based on Jacobs’:
• Excellent fish screen and riverbank collector well design experience and qualifications; • Environmental and compliance team has a proven track record with similar projects;
APPROVED
Packet Pg. 743 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 4 • Design experience in the Sacramento River near the project area; • Creative design approach and ideas presented in their oral interview; and • Local team.
Replacement of Pump House 1 has been included in the City’s Water Master Plan for several years and is a necessary and critical improvement for the City’s water supply chain. Staff believes that Jacobs is the most qualified team to provide the required design services and recommends that the Council authorize recommendations listed herein, including award to Jacobs’ for an amount not-to-exceed $488,829.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
Agreement (available online)
Location Map
APPROVED
Packet Pg. 744 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PREVWAGE-Consulting and Professional Services Contract Page 1 Rev. 02/17
CITY OF REDDING
CONSULTING AND PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT is made at Redding, California, by and between the City of Redding (“City”), a municipal corporation, and Jacobs Engineering Group Inc. (“Consultant”) for the purpose of City of Redding Pump House 1 Replacement Project (Phase 1-Preliminary Design).
WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services.
NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows:
SECTION 1. CONSULTANT SERVICES
Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, attached and incorporated herein. Consultant shall provide the services at the time, place and in the manner specified in Exhibit A.
SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Four Hundred Eighty-Eight Thousand Eight Hundred TwentyNine Dollars ($488,829). This sum includes all out-of-pocket travel, lodging and incidental expenses incurred by Consultant that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made to Consultant for services rendered pursuant to this Contract.
B. Consultant shall submit monthly invoices to City for work completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee and the hours worked.
C. All correct, complete and undisputed invoices sent by Consultant to City shall be paid within thirty (30) calendar days of receipt.
D. Pursuant to Section 1781 of the Labor Code, Consultant is advised that the work contemplated in Exhibit A, Task 2.2 and 2.3 of this contract is subject to the payment of prevailing wages and all other requirements of the Prevailing Wage Law. The prevailing wage of each job classification may be found by inquiry with the California Department of Industrial Relations. Consultant shall comply with all laws related to the performance of public work including, but not limited to, the
APPROVED
Packet Pg. 745 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PREVWAGE-Consulting and Professional Services Contract Page 2 Rev. 02/17
employment of apprentices pursuant to Section 1777.5 of the Labor Code, work day/week hours and overtime rates pursuant to Sections 1813 and 1815of the Labor Code and the obligation set forth in Section 1774-1776 of the Labor Code in regards to payment of prevailing wages and to provide the City of Redding and Department of Industrial Relations certified payrolls when required. A certified copy of all payroll records relative to this project shall be submitted to the City of Redding along with the related invoice. Receipt of certified payroll records is a prerequisite to receiving payment.
E. No Consultant or subconsultant may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Consultant or subconsultant may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. All Consultants and subconsultants must furnish electronic certified payroll records to the Labor Commissioner. This requirement applies to all public works projects, whether new or ongoing. Consultant is further advised that the work contemplated herein is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
SECTION 3. TERM AND TERMINATION
A. Consultant shall commence work on or about May 11, 2020, and complete said work no later than December 31, 2021. Time is of the essence.
B. If Consultant fails to perform its duties to the satisfaction of City, or if consultant fails to fulfill in a timely and professional manner its obligations under this Contract, then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Consultant.
C. Either Party may terminate this Contract without cause on thirty (30) calendar days’ written notice. Notwithstanding the preceding, if the term set forth in Section 3.A. of this Contract exceeds ninety (90) calendar days in duration, Consultant’s sole right to terminate shall be limited to termination for cause.
D. Consultant hereby acknowledges and agrees that the obligation of City to pay under this Contract is contingent upon the availability of City’s funds which are appropriated or allocated by the City Council. Should the funding for the project and/or work set forth herein not be appropriated or allocated by the City Council, City may terminate this Agreement by furnishing at least thirty (30) calendar days’ written notice of its intention to terminate. In the event of a termination pursuant to this subdivision, Consultant shall not be entitled to a remedy of acceleration of payments due over the term of this Agreement. The Parties acknowledge and agree that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this Section.
APPROVED
Packet Pg. 746 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PREVWAGE-Consulting and Professional Services Contract Page 3 Rev. 02/17
E. In the event that City gives notice of termination, Consultant shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Consultant pursuant to this Contract. City shall have full ownership, including, but not limited to, intellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.
F. In the event that City terminates the Contract, City shall pay Consultant the reasonable value of services rendered by Consultant pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Contract. Consultant shall, not later than ten (10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City’s representative is necessary to determine the reasonable value of the services rendered by Consultant.
G. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party’s failure to perform each obligation required by this Contract.
SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. City shall make its facilities accessible to Consultant as required for Consultant’s performance of its services under this Contract, and, upon request of Consultant, provide labor and safety equipment as required by Consultant for such access.
B. Pursuant to the City’s business license ordinance, Consultant shall obtain a City business license prior to commencing work.
C. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.
D. Consultant shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultant performs under this Contract. Any and all taxes imposed on Consultant’s income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant shall not
APPROVED
Packet Pg. 747 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PREVWAGE-Consulting and Professional Services Contract Page 4 Rev. 02/17
be eligible for coverage under City’s workers’ compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit.
E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.
F. No portion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as City’s Risk Manager shall determine to be necessary.
G. Consultant, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.
H. Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of City.
Consultant shall retain such records for three (3) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.
I. Consultant shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant’s profession. All products of whatsoever nature which Consultant delivers to City pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.
J. All completed reports and other data or documents, or computer media including diskettes, and other materials provided or prepared by Consultant in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Consultant. City shall release, defend, indemnify and hold harmless Consultant from all claims, costs,
APPROVED
Packet Pg. 748 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PREVWAGE-Consulting and Professional Services Contract Page 5 Rev. 02/17
expenses, damage or liability arising out of or resulting from City’s use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Consultant, except for use by City on those portions of the City’s project for which such items were prepared.
K. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultant shall comply with all requirements of the Political Reform Act (Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant’s economic interest, and 2) if required by the City Attorney, Consultant shall file financial disclosure forms with the City Clerk.
SECTION 5. INSURANCE
A. Unless modified in writing by City’s Risk Manager, Consultant shall maintain the following noted insurance during the duration of the Contract:
Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers’ Compensation and Employers’ Liability X
Professional Liability (Errors and Omissions) X
(Place an “x” in the appropriate box)
B. Coverage shall be at least as broad as:
1. Insurance Services Office form number CG-0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;
2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;
3. Statutory Workers’ Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;
APPROVED
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4. Professional Liability (Errors and Omissions) Insurance, appropriate to Consultant’s profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.
5. The City does not accept insurance certificates or endorsements with the wording “but only in the event of a named insured’s sole negligence” or any other verbiage limiting the insured’s insurance responsibility.
C. Any deductibles or self-insured retentions must be declared to and approved by City.
At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.
D. The General Liability shall contain or be endorsed to contain the following provisions:
1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant.
The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.
2. The insurance coverage of Consultant shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
3. Coverage shall state that the insurance of Consultant shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given to City. In addition, Consultant agrees that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days’ prior written notice has been given to City.
E. Insurance is to be placed with insurers with a current A.M.Best’s rating of no less than A-VII.
F. Consultant shall designate the City of Redding as a Certificate Holder of the
APPROVED
Packet Pg. 750 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PREVWAGE-Consulting and Professional Services Contract Page 7 Rev. 02/17
insurance. Consultant shall furnish City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnished to: Risk Management Department, City of Redding, 777 Cypress Avenue, Redding, CA 96001. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City’s Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been provided, or not been provided in a timely manner.
G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification.
H. If any policy of insurance required by this Section is a “claims made” policy, pursuant to Code of Civil Procedure § 342 and Government Code § 945.6, Consultant shall keep said insurance in effect for a period of eighteen (18) months after the termination of this Contract.
I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Consultant shall immediately notify City’s Risk Manager by telephone at (530) 225-4068. No later than three (3) calendar days after the event, Consultant shall submit a written report to City’s Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Consultant’s insurance company; and 4) a detailed description of the damage and whether any City property was involved.
SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782.8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.
APPROVED
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B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.
C. The Consultant’s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant’s inability to evaluate liability. The Consultant shall respond within thirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City.
If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.
D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Contractor.
E. City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City’s interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.
SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.
B. This document, including all exhibits, contains the entire agreement between the
APPROVED
Packet Pg. 752 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PREVWAGE-Consulting and Professional Services Contract Page 9 Rev. 02/17
parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Consultant. No verbal agreement or conversation with any official, officer, agent or employee of City, either before, during or after the execution of this Contract, shall affect or modify any of the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract.
C. No covenant or condition to be performed by Consultant under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Consultant of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.
D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.
E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.
F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.
G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.
H. In the event of a conflict between the term and conditions of the body of this Contract
APPROVED
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and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant.
SECTION 8. SURVIVAL
The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive termination of the Contract.
SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances and codes of federal, state and local governments.
B. In the performance of this Contract, Consultant shall not discriminate against any employee or applicant for employment because of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Consultant shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training.
SECTION 10. REPRESENTATIVES
A. City’s representative for this Contract is Kurt Maire, email [email protected], telephone number (530) 225-4081, fax number (530) 245-7024. All of Consultant’s questions pertaining to this Contract shall be referred to the above-named person, or to the representative's designee.
B. Consultant’s representative for this Contract is Kim Hein, email [email protected], telephone number (530) 355-8488. All of City’s questions pertaining to this Contract shall be referred to the above-named person.
C. The representatives set forth herein shall have authority to give all notices required herein.
SECTION 11. NOTICES
A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10) and delivered by facsimile,
APPROVED
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with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:
To City:
City of Redding – Engineering
Mr. Kurt Maire, P.E.
777 Cypress Avenue
Redding, CA 96001
To Consultant:
Jacobs Engineering Group Inc.
Mrs. Kimberly Hein, P.E.
2525 Airpark Drive
Redding, CA 96001
B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.
C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.
SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right, power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.
B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Consultant or otherwise substantially change the scope of the services provided herein.
SECTION 13. DATE OF CONTRACT
The date of this Contract shall be the date it is signed by City.
APPROVED
Packet Pg. 755 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 756 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) 2525 Airpark Drive
Redding, CA 96001
United States
T +1.530.243.5831
F +1.530.243.1654
www.jacobs.com
Jacobs Engineering Group Inc.
PPS0402201345RDD 1
Exhibit A
April 14, 2020
Attention: Josh Watkins, Water Manager
City of Redding
777 Cypress Avenue
Redding, CA 96001
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project (Phase 1 – Preliminary Design)
Dear Mr. Watkins:
This letter presents Jacobs Engineering Group, Inc.’s (JACOBS) proposed Scope of Engineering Services (Exhibit A) for the Pump House 1 Replacement Project - Phase 1 Preliminary Design (Project). We are proposing to perform the work under the City of Redding Consulting and Professional Services Agreement on a not-toexceed time and materials basis per the rate schedule (Exhibit B).
Per Request for Proposal (RFP) No. 5094, the effort associated with this Project will require two separate phases.
Phase 1 will involve preliminary design (alternatives evaluation) services and preparation of a Preliminary Design Report (PDR) with recommendations. Phase 2 will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, and preparation of contract documents, as well as design services during the bid and construction periods for replacement of Pump House 1 (PS1)and installation of a new raw water pipeline, as required. The City will issue a contract for Phase 1. If the City is satisfied with the PDR and the JACOBS services to that point, the City intends to provide JACOBS a contract amendment to work on Phase 2.
Project Introduction
The City of Redding (City) PS1 supplies approximately 28.9 million gallons per day (mgd) of Sacramento River water to the Foothill Water Treatment Plant (FWTP) through two 30-inch-diameter pipelines. It is the primary delivery source and a critical component for the FWTP. PS1 is currently located on the right bank (looking downstream) of the Sacramento River along the Sacramento River Trail approximately 0.25 miles upstream of the Diestelhorst Bridge.
PS1 is scheduled for replacement based primarily on the following:
▪ Current location is within significant habitat for endangered winter-run salmon and the current screening is not optimal for species protection and does not meet state and federal fishery criteria. ▪ Limited intake capacity during low river stages due to shallow river depth during times when the AndersonCottonwood Irrigation District (ACID) diversion dam flashboards are not in place. This situation makes the City dependent on ACID operations at the diversion dam, which typically has flashboards installed only from April to November.
APPROVED
Packet Pg. 757 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 2
▪ The City’s General Plan identified PS1 as being located in an area of high seismic liquefaction potential and recommended that the structure be evaluated for its ability to withstand damage during a design earthquake.
▪ Proposed FWTP expansion up to a capacity of 42 mgd per the City’s Water Master Plan. ▪ Limited workspace for maintenance around the pumping units and other equipment.
The objective of Phase 1 Preliminary Design is to provide review of alternatives, sufficient engineering, major design elements, economic information, and screening the alternatives so the City can decide how to proceed with implementation of the Project. Alternatives, including combinations thereof, will be selected in a collaborative process with the City to be evaluated during Phase 1 and include the following:
▪ Alternative 1 – Existing Pump Station 1 Location
▪ Alternative 2 – New River Trail Location
▪ Alternative 4 – Keswick Reservoir Location
▪ Alternative 5 – Riverbank Filtration Collector Well System Scope of Engineering Services
The scope of engineering services to provide for the Project definition phase are outlined by tasks below:
Task 1 – Project Management, Meetings, and Quality Control Subtask 1.1 – Project Management
The purpose of this subtask is to provide for the initiation and overall management of Project activities. An overall schedule and work plan will be developed and implemented so that work activities are completed in an integrated and timely manner. In addition, this task includes those elements necessary to manage, lead, and control the Project.
JACOBS will furnish project management services for the Project, as follows:
▪ Status Reporting – Monitor budget, progress, and schedule. Monitor work efforts and evaluate actual versus planned progress. Changes in scope will be communicated to the City. Provide verbal progress reports to the City’s project manager as necessary.
▪ Administration – Maintain Project records, manage and process Project communications, and coordinate Project administrative matters. Prepare monthly invoices and Project status reports. ▪ Coordination – Coordinate tasks/subtasks and staff, including coordination with the City, to complete authorized work on schedule and within budget.
JACOBS will manage the health, safety, and environmental activities of its staff. JACOBS will prepare a projectspecific Health and Safety Plan. JACOBS will address safety in the office and during site visits. JACOBS is not responsible for the health and safety of other project participants.
Deliverables: Monthly invoices with status reports.
Subtask 1.2 – Meetings
The purpose of this subtask is to provide coordination of Project activities.
APPROVED
Packet Pg. 758 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 3
JACOBS will conduct meetings for the Project as follows:
▪ Kickoff meeting with City of Redding at City Hall to reinforce key project objectives, critical milestones, budget, critical success factors, and team roles and responsibilities (assume 4 hours with Project Manager, Design Manager, and four key design team members).
▪ Up to 12 monthly status conference calls or meetings at City Hall between City and JACOBS. JACOBS will prepare monthly agendas and summary minutes, including ongoing work, issues pending, action items, and status of open action items.
▪ One (1) Alternatives Analysis Workshop with the City (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting Leads).
▪ One (1) Preliminary Design Workshop with City and state/federal agencies (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting leads).
Deliverables: Meeting agendas and meeting minutes.
Subtask 1.3 – Quality Control
The purpose of this subtask is to provide quality assurance/quality control (QA/QC) for the Project. Upon completion of the Draft and Pre-Final PDR phases, senior members of the JACOBS team will review design and construction methodology, drawings, calculations, Project design report, and the overall integrity of the design.
Internal reviews by senior engineers using quality review forms (QRFs) will be performed on Draft and Pre-Final PDR deliverables.
Comments received from the quality control reviewers will be reviewed and adjudicated by the design team, with changes and additions incorporated into the design documents prior to delivery to the City.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
Task 2 – Data Review, Geotechnical Investigations, and Survey/Mapping Subtask 2.1 Data Review
JACOBS will review available data, reports, mapping, and geotechnical reports. The following information may include, but not limited to:
▪ CH2M HILL (now JACOBS) prepared the Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project in February 2002.
▪ Record Documents: JACOBS will review available record documents, including record drawings, technical specifications, design reports, and geotechnical data reports. ▪ Federal, State, and Local Requirements: JACOBS will determine, with assistance from the City, regulatory requirements applicable for the Project. JACOBS will research and document restrictions as they pertain to the proposed Project alternatives.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
APPROVED
Packet Pg. 759 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 4
Subtask 2.2 Geotechnical Investigations
JACOBS will perform geotechnical and geophysical investigations necessary to provide sufficient data for Phase 1.
Geophysical refraction surveys will be performed to provide profiles with well-contrasted changes in seismic velocity that facilitates interpretation of subsurface stratigraphy. The seismic velocity of the rock will evaluate the feasibility of excavation, or excavatability, of the rock and feasibility of driving sheet piles for scour protection and cofferdam construction.
One geophysical refraction survey line is proposed for each Alternative 1 and Alternative 2 (two lines total), but no survey lines will be provided for either Alternative 4 or Alternative 5. The survey reveals subsurface strata to the anticipated excavation depth. Following the completion of the geophysical survey, up to two soil borings will be drilled adjacent to the river trail at the location of the proposed pump station.
The potential for liquefaction will be evaluated from the borehole data, as liquefaction mitigation would significantly contribute to the cost of the alternative. Samples are tested in the laboratory to evaluate their consistency and properties.
Up to two soil borings total will first be drilled at two potential collector well sites. The sites are identified as Area 4 in the 1972 report to the City by Ranney, and an area on the south side of the river near the ACID Fish Screen.
If the soil borings find adequate sands and gravels are present for a potential collector well and the City approves the pumping well site, up to one 12-inch-diameter pumping well will be completed.
Three observation wells would be installed at approximate radial distances between 30 to 150 feet from the pumping/test well at a location approved by the City. These wells would be used to monitor how the water table responds to pumping from the test well. Following development of all the wells, the test well would be pumped for a minimum of 24 hours while observing the response in the monitoring wells. The results of the pumping test will be used to estimate the hydraulic capacity of the proposed collector well site.
Assumptions: The soil boring drilling and geophysical surveys are performed during the course of one working day at each location. The well installation development and testing would be completed during approximately 2 weeks at each location. It is assumed that site access is provided for the geophysical crew and drill rigs. It is assumed that no permits will be needed to perform the geophysical survey. Well permits will be obtained through Shasta County. The geophysical survey and drilling crews will work under the supervision of JACOBS.
Assume that City encroachment permits will be required for borings and City will waive the encroachment permit fees.
Deliverables: A geotechnical data report will be prepared to summarize the field investigation and testing results.
The geologic hazards associated with each alternative will be discussed and a determination will be made of the potential for a future collector well at up to two sites. A geotechnical data report will be incorporated in the PDR.
Subtask 2.3 Surveying and Mapping
Ground surface surveys, both on bank and on the river bottom, will be performed as necessary to complete the preliminary design for Alternative 1 and Alternative 2. Two cross-sections perpendicular to the river will be surveyed at both the Alternatives 1 and 2 sites to determine preliminary facility elevations. Assumes two people
APPROVED
Packet Pg. 760 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 5
for one day in the field for this task. No surveying and mapping are included herein for Alternatives 4 and 5 because this information is not required for Phase 1 evaluations.
JACOBS will perform a preliminary right-of-way assessment and identify potential right-of-way issues based on readily available GIS data. Right-of-way surveys will be performed in Phase 2.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
Task 3 – Preliminary Environmental Review
The purpose of this task is to evaluate the environmental viability and issues related to each proposed alternative. JACOBS will perform a screening-level review of the biological and cultural impact potential for each site based upon readily available data and technical experience in the Project area. This includes for each site:
▪ One-day reconnaissance level site visit with California Natural Diversity Data Base (CNDDB) and Biogeographic Information and Observation System Database (BIOS) data reviews for any potential endangered or listed species within each Project.
▪ Identification of the likely Area of Potential Effect (APE) and initial review by a JACOBS archaeologist and cultural resources specialist. California Historical Resource Information System (CHRIS) surveys will likely only be completed for the selected alternative in Phase 2. ▪ Review of water rights and evaluation for change in point-of-diversion. ▪ Preliminary delineation of the Ordinary High-Water Mark (OWHM) is performed for an engineering alternatives review. Detailed wetland delineation and permitting is completed in Phase 2 once the Project is defined.
▪ Coordination with National Marine Fisheries Service (NMFS), California Department of Fish & Wildlife (CDFW), and United States Army Corps of Engineers (USACE) to determine the preliminary feasibility of each selected alternative.
▪ Gather information related to existing river bank collector well systems adjacent to anadromous waterways in northern California and analyze their permitting and regulatory challenges.
Assumptions:
▪ Least Environmentally Damaging Practicable Alternative (LEDPA) document will not be completed in Phase
1. LEDPA analysis will be included in Phase 2 if individual permit cannot be avoided from USACE. ▪ California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance is considered for each alternative with assumptions. CEQA and NEPA documents are included in Phase 2.
Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.
Task 4 – Construction Funding Evaluation
The purpose of this task is to provide a list of viable funding alternatives like California State Revolving Fund (SRF) and the Water Infrastructure Finance and Innovation Act (WIFIA) for the project construction and rank them based on likelihood of successful application, associated interest rates, terms, design or construction related requirements, potential impacts to the project schedule, related reporting or monitoring requirements, and other important aspects associated with each funding alternative.
APPROVED
Packet Pg. 761 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 6
Assumptions:
▪ Up to four funding mechanisms are reviewed and ranked in the PDR. ▪ Applications for funding submission are not included in Phase 1.
Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.
Task 5 – Preliminary Design Report
The purpose of this task is to provide the City of Redding with a PDR with the preferred alternative for the City to consider for Phase 2 Final Design.
JACOBS will follow a three-phase process for delivery of the preliminary design for the Project. This process includes producing preliminary deliverables at three phases of the design (Draft, Pre-Final, and Final Preliminary Design). At the Draft and Pre-Final phases, JACOBS will provide information for review and provide for resolution of key issues before proceeding to the next phase. The information collected, and the concepts defined in each consecutive phase, will form the basis for subsequent work.
Each phase will include specific deliverables, which are identified in the following subtasks. Design review workshops (at City Hall) with the City of Redding will be conducted at critical design milestones as identified in the following subtasks. The City of Redding will provide comments to JACOBS within 3 weeks of receiving the documents.
Project Design Criteria
The Project design criteria will be developed for evaluating the alternatives and will be included in the PDRs.
Engineering design criteria will address resource agency criteria, structural, civil, geotechnical, mechanical, electrical, conveyance pipeline, cost and financial analysis, and construction elements. Operations criteria will encompass diversion requirements and other operations to maintain water deliveries during construction.
Development and Evaluation of Alternatives and Components Alternatives will be developed in concert with the City. JACOBS anticipates up to four alternatives will be evaluated per the project design criteria. JACOBS will prepare information associated with each alternative to provide information for a project workshop with the City and agencies to ensure consensus of alternatives.
JACOBS will evaluate design criteria and prepare conceptual design documents for the alternatives and components. Conceptual design documents will include approximately three drawings per alternative: site plan, facility layout plan, cross sections, river and screen criteria, construction phasing approach, operations and maintenance (O&M), construction cost estimates, and life-cycle cost will be included in the PDRs.
JACOBS will provide a clearly defined ranking system and rank the four alternatives based on performance, capital and operating costs, environmental impacts, and other factors that should be considered.
Subtask 5.1 – Draft Preliminary Design Report
JACOBS will prepare Draft Preliminary Design Report to document the information prepared to select the preferred design alterative for the Project.
APPROVED
Packet Pg. 762 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 7
The Draft PDR will include cost estimates for the remaining phases of the Project, including environmental and permitting, easement acquisition (City to provide land value assumptions), final engineering and design, services during construction (engineering support and construction management), construction, and O&M.
Construction cost estimates will be prepared to the level of accuracy based on the information available within normal industry standards. Estimates will be formatted in accordance with the Project design CSI specification format and segregated by facility. Where sufficient detailed information is lacking to obtain reasonably accurate prices of materials a contingency allowance may be applied. Escalation allowances will be used to provide an opinion of the estimated construction costs at the midpoint of construction.
This report is expected to be a working document at this stage of design.
JACOBS will facilitate a Preliminary Design Workshop with the City and agencies to review the preliminary design and receive input from the City and agencies.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Draft PDR documents and preliminary construction cost estimates.
Subtask 5.2 – Pre-Final Preliminary Design Report
JACOBS will prepare Pre-Final PDR for the Project. PDR review comments from the City and federal and state agencies will be incorporated. The Pre-Final submittal will include the concept drawings and preliminary construction costs. The PDR will include an estimate for annual operating costs, estimated service life for major components and equipment, and provide a life-cycle cost analysis for each alternative.
The Pre-Final PDR review submittal will recommend a project alternative and is intended to be essentially ready for City of Redding preferred alternative selection. The PDR will document the major design criteria used for the various project components.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Pre-Final PDR documents and preliminary construction cost estimates.
Subtask 5.3 – Final Preliminary Design Report
This is the final phase of the PDR. Review comments from the Pre-Final PDR from the City of Redding review will be incorporated. JACOBS will prepare the Final PDR, which will be stamped by California Registered Professional Engineers. The Final PDR will include design criteria, to be used as the preliminary basis of design for Phase 2, for the City’s preferred alternative.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of P.E. stamped PDR documents.
Schedule
The Scope of Engineering Services and activities is anticipated to commence in May 2020 and will be completed no later than March 2021 assuming COVID-19 does not affect field work schedules. The Scope of Engineering Services and activities associated with this Project will be completed in accordance with the following approximate milestones:
▪ Project Authorized and Notice to Proceed by City of Redding– Mid-May 2020 ▪ Complete Draft Preliminary Design – September 2020
APPROVED
Packet Pg. 763 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 8
▪ Complete Pre-Final Preliminary Design – December 2020 ▪ Complete Final Preliminary Design – March 2021
The Scope of Engineering Services shall be considered complete when final deliverables are deemed acceptable by the City. Efforts will be made by the JACOBS to complete the work in a timely manner. However, it is agreed that the JACOBS cannot be responsible for delays occasioned by factors beyond JACOBS control, or factors which would not reasonably have been foreseen at the time this Scope of Engineering Services was executed.
Budget
The budgetary amount for professional services and expenses are provided in Exhibit B. JACOBS will make reasonable efforts to complete the work within the budget. JACOBS is not obligated to incur costs beyond the indicated budget, as may be adjusted, and the City of Redding is not obligated to pay JACOBS beyond these limits.
The rates as shown in Exhibit B will be escalated for year 2021, while not exceeding the authorized total amount.
In the event that a task or subtask is complete and the task or subtask budget is not fully spent, upon City approval, remaining funds may be transferred to other tasks which might require additional budget, while not exceeding the authorized total amount.
Additional Services Not Included
The services described below are not included in this Scope of Engineering Services but can be performed if requested and approved by City and JACOBS. Time, scope, and fee have not been budgeted for the tasks listed hereunder. Authorization to proceed shall be in the form of an amendment to this Scope of Engineering Services specifying the work to be performed and the additional payment for such services rendered. ▪ Additional workshops not listed above
▪ Environmental permitting support exceeding those listed above ▪ Survey and mapping exceeding those listed above
▪ Final engineering and design services
▪ Construction management services
▪ Materials testing or special inspection services
▪ Additional items noted to be excluded within the Scope of Engineering Services If you have any questions or require further information do not hesitate to contact Kimberly Hein at 530.355.8488.
Sincerely,
Lisa Alliger, P.E. Kimberly Hein, P.E.
Manager of Projects Project Manager
cc: Kurt Maire, City of Redding Public Works Engineer
APPROVED
Packet Pg. 764 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Exhibit B
PPS0402201345RDD 1
Engineering Services for the Pump House 1 Replacement Project for the City of Redding
Consultant Fee
Phase 1 Fee Summary
Task
No. Description Labor Fee
Subcontractor
Fee Expenses Fee
Task 1 Project Management
Task 1.1 Project Management $23,376.00 $0.00 $0.00 $23,376.00 Task 1.2 Meetings $21,148.00 $0.00 $1,000.00 $22,148.00 Task 1.3 Quality Control $17,664.00 $0.00 $0.00 $17,664.00 Task 1 Subtotal $62,188.00 $0.00 $1,000.00 $63,188.00
Task 2 Data Review, Geotechnical Investigations, and Survey/Mapping Task 2.1 Data Review $14,892.00 $0.00 $0.00 $14,892.00
Task 2.2 Geotechnical
Investigations
$41,016.00 $19,541.00 $2,000.00 $62,647.00
Task 2.2 Drilling/Pump Testing $0.00 $135,524.00 $0.00 $135,524.00 Task 2.3 Surveying and Mapping $4,080.00 $7,455.00 $800.00 $12,335.00 Task 2 Subtotal $59,988.00 $162,520.00 $2,800.00 $225,308.00 Task 3 Preliminary Environmental
Review
$44,288.00 $0.00 $0.00 $44,288.00
Task 3 Subtotal $44,288.00 $0.00 $0.00 $44,288.00
Task 4 Construction Funding
Evaluation
$19,576.00 $0.00 $0.00 $19,576.00
Task 4 Subtotal $19,576.00 $0.00 $0.00 $19,576.00
Task 5 Preliminary Design Report
(Preliminary, Pre-Final, and
Final PDR)
$136,469.00 $0.00 $0.00 $136,469.00
Task 5 Subtotal $136,469.00 $0.00 $0.00 $136,469.00
TOTAL PHASE 1 $488,829.00
APPROVED
Packet Pg. 765 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PPS0402201345RDD 2
Consultant Rates
Engineering Services for the Pump House 1 Replacement Project for the City of Redding 2020 Hourly Billing Rates
Labor Classification
Hourly Billing
Rate
Office/Clerical/Accounting $108
Junior-Level Technician $80
Mid-level Technician $123
Senior-Level Technician $179
Staff Engineer 1 $122
Staff Engineer 2 $133
Associate Engineer $135
Project Engineer $187
Engineer Specialist/Associate Project Manager $204
Senior Technologist/Project Manager $255
Principal Technologist/Senior Project Manager $283
Includes engineering, consulting planner, and scientist disciplines.
Notes:
1) A markup of 5 percent will be applied to all Other Direct Costs and Expenses. 2) Direct expenses are those necessary costs and charges incurred for the PROJECT including, but not limited to:
a) The direct costs of transportation, meals and lodging, mail, subcontracts, outside services, and equipment and supplies.
b) Consultant’s current standard rate charges for direct use of Consultant’s vehicles, laboratory test and analysis, printing and reproduction services, and certain field equipment; and c) Consultant’s standard project charges for special health and safety requirements of Occupational Safety and Health Administration.
3) Consultant’s current standard rates for direct expenses shall be used. These rates are subject to change following internal audits and reviews.
4) These rates are effective January 1, 2020, through December 31, 2020. Rate schedule is subject to annual revision to reflect current rates and not to exceed 4 percent per year for subsequent years of the contract.
APPROVED
Packet Pg. 766 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 767
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to the funding, design, permitting, and construction of the Pump Station 1 Replacement Project:
(1) Authorize the City of Redding to submit an application in an amount not to exceed $6 million to the Fisheries Restoration Grant Program administered by the California Department of Fish and Wildlife in partnership with National Oceanic and Atmospheric Administration’s Pacific Coastal Salmon Recovery Fund; and (2) Authorize the City Manager, or designee, to execute all documents necessary to apply for the grant, and execute any agreements necessary to implement the grant, should it be awarded.
Fiscal Impact
The total Pump Station 1 Replacement Project (Project) costs are currently estimated to be approximately $55 million. City of Redding (City) staff intends to obtain state and federal grants and potentially loans to fund the majority of the project costs. Project costs in excess of grant and loan funds received, as well as costs for the local matches associated with the grants and interest or fees associated with the loans will come from the City’s Water Utility (Utility) Fund. The project is included in the Utility’s current Capital Improvement Program. The Utility has been setting aside six percent of annual revenues for several years and has saved approximately $16.5 million for the project to date.
If the City Council (Council) approves the California Department of Fish and Wildlife - Fisheries Restoration Grant Program (FRGP) application and funding is awarded for the project, then the FRGP funds could provide for roughly 10 percent of the project costs. In the future, as opportunities are identified, staff may request Council approval for application of additional grants and/or loans for the project.
MEETING DATE: April 1, 2025
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(e)--Approve City of Redding as Applicant for Fisheries Restoration Grant to Fund Pump Station 1 Replacement Project
Michael Webb, Public Works
Director
APPROVED
Packet Pg. 768 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council March 25, 2025
Re: 4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement Page 2
Alternative Action
The Council may choose not to apply for FRGP funds and provide staff with alternative direction.
Background/Analysis
The City’s Pump Station 1 will be completely replaced and relocated upriver because it has reached the end of its service life, its current location is in a shallow portion of the river that significantly limits its capacity during low river levels, and its capacity will not meet expected future demands. For additional background and details concerning the project, please refer to the previous staff reports attached.
On September 19, 2023, and March 21, 2024, the Council approved the City as an applicant for four grants and two loans associated with the project, including grants administered by U.S. Fish and Wildlife Service (USFWS), the Wildlife Conservation Board (WCB), the National Marine Fisheries Services (NMFS), the U.S. Department of Transportation Federal Highway Administration, as well as loans administered by the State Water Resources Control Board (SWRCB) and the U.S. Environmental Protection Agency. A summary of the grant and loan applications Council has approved to date, including the subject FRGP grant, are provided in Table 1.
Table 1- Grant/Loan Project Funding Summary
Grant/Loan Program
Funding
Type
Council
Approval
Request
Limit
City Cost
Share1 Status
USFWS- National Fish
Passage Program Grant 9/19/23 $2 M $0.6 M Submitted Pre-App. Not Selected.
WCB - Stream Flow
Enhancement Program Grant 9/19/23 $5 M $1.5 M Submitted Pre-App. Awaiting response.
NMFS - Transformational
Habitat Restoration and
Coastal Resilience Program
Grant 9/19/23 $25 M $1.5 M Preparing
Application.
SWRCB - State Revolving
Fund Loan 9/19/23 $40 M
$0 or
Low
Interest
Submitted app.
Awaiting response.
Water Infrastructure Finance
&
Innovation Act
Loan 3/21/24 $25 M Low
Interest
Finalizing
application.
U.S. Department of
Transportation Federal
Highway Administration
Culvert Aquatic Organism
Passage
Grant 3/21/24 $6 M $1.2 M Submitted app.
Awaiting response.
Sub Total (Council Approved to Date): $103 M $4.8 M
CDFW - FRGP Grant Pending $6 M $0
Total: $109 M $4.8 M
1. City cost share shown does not include potential fees or interest associated with loans
APPROVED
Packet Pg. 769 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council March 25, 2025
Re: 4.11(e)--Approve City of Redding as Applicant for Grant to Fund Pump Station 1 Replacement Page 3
All of the grant and loan programs listed above are competitive and it is unknown at this point which programs will award funds for the project or how much will be awarded. Given the uncertainty of funding that will be received, the long timelines often associated with the review and award process for grants, and to ensure that adequate funding is secured to construct the project on schedule, staff intends to continue to seek and apply for funding opportunities, that could benefit the project and reduce costs to the Utility.
The FRGP is a competitive grant program that has $17 million available this cycle for projects that restore, enhance, or protect anadromous salmonid habitat in watersheds of California. The Jenny Creek restoration portion of the project, further described in the May 13, 2024 staff report, meets the FRGP selection criteria and the project should be a good candidate for receiving funding through this grant program.
Environmental Review
This action is not a project as defined by the California Environmental Quality Act, and no further action is required. The design and technical studies will provide the information necessary to ensure environmental compliance as the project progresses.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Location Map
Previous Staff Report- 09-19-2023
Previous Staff Report- 05-21-2024
APPROVED
Packet Pg. 770 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 771
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to the funding, design, permitting, and construction of the Pump Station 1 Replacement Project:
(1) Approve the City of Redding (City) as applicant for a Service National Fish Passage Program Base Funding Grant, administered by the U.S. Fish and Wildlife Service, requesting up to $2 million with up to a 30 percent local match; (2) Approve the City as applicant for a Water Supply for Environmental Flows (Stream Flow Enhancement Program) Grant, administered by the Wildlife Conservation Board requesting up to $5 million with up to a 30 percent local match; (3) Approve the City as applicant for a Transformational Habitat Restoration and Coastal Resilience Grant, under Bipartisan Infrastructure Law and Inflation Reduction Act, administered by the National Marine Fisheries Service, requesting up to $25 million with up to a 30 percent local match;
(4) Approve the City as applicant for a Drinking Water State Revolving Fund grant, administered by the State Water Resources Control Board, requesting up to $40 million with no local match;
(5) Adopt Resolution approving a financial assistance application to the State Water Resources Control Board’s State Revolving Fund for the project and authorizing the Public Works Director or Assistant Public Works Director to sign and file necessary applications and amendments thereto on behalf of the City of Redding; and (6) Authorize the City Manager, or designee, to execute all documents necessary to apply for the above grants, and execute any agreements necessary to implement the project should the grant(s) be awarded.
Fiscal Impact
The total Pump House 1 Project (Project) costs are estimated to be approximately $40 million.
Project costs in excess of grant funds received, as well as costs for the local matches associated MEETING DATE: September 19, 2023
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Project and Adopt Resolution approving a financial assistance application Chuck Aukland, Public
Works Director
APPROVED
Packet Pg. 772 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 2
with the grants will come from the Water Utility (Utility) Fund. The proposed grant programs do not require a local match, but applicants who offer some local match will typically be scored and ranked higher by the administering agencies and have a higher likelihood of receiving grant funding.
The project is included in the Utility’s current Capital Improvement Program and it has been setting aside six percent of annual revenues for several years and accumulated a balance of approximately $16.5 million.
City staff may request approval from City Council (Council) for application of additional grants and/or loans for the project in the future, as opportunities are identified.
Alternative Action
The Council may choose not to apply for funds under one or all of these grant programs and provide staff with alternative direction.
Background/Analysis
The City’s Pump Station 1 (PS01) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately one-quarter mile west and upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP). The FWTP is the City’s largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands.
PS01 is the only source of raw water to the FWTP, which makes it a critical component of the City’s water supply system.
PS01 was constructed in 1937, and has been in continual service since that time. Major modifications were performed in 1968, 1981, and 1989, to replace aging pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 29 million gallons-per-day. Staff plans to completely replace PS01 because of the following general deficiencies:
• Its intake is located in a shallow area of the river that impacts its pumping capacity depending on the status of the Anderson Cottonwood Irrigation District dam, which is downriver;
• The existing intake and screens may not meet long-term state and federal criteria regarding protection of endangered fish species;
• Pumping capacity will need to be increased to meet the future demands of the FWTP; and • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during an earthquake.
On May 5, 2020, the Council authorized execution of a Consulting and Professional Services Contract (C-8541) with Jacobs to perform an evaluation of project alternatives and prepare a Preliminary Design Report for replacement of PS01. Based on recommendations in the Preliminary Design Report, the City has elected to proceed with a project alternative to replace and relocate PS01 at a new river trail location, approximately 1,600 feet west and upriver from the existing station.
APPROVED
Packet Pg. 773 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 3
The new PS01 location is in a deeper area within the Sacramento River that will allow for better operations and reliability. The new location is also adjacent to Jenny Creek, which presents an opportunity for the City to restore Jenny Creek in the area, a need that state regulating agencies have indicated the City will be required to perform, at some point. The creek restoration work will include removal of two existing culverts and restoration to an open channel. The culverts are currently preventing passage of Chinook salmon and steelhead into Jenny Creek. The restoration work will reconnect spawning salmon and steelhead in the Sacramento River to Jenny Creek, improve the pedestrian experience along the river trail, as well as open grant opportunities for the project.
On March 7, 2023, the Council authorized execution of an amendment to Jacobs’ contract for the second phase of professional consultant services associated with the project, including environmental permitting, project funding assistance, right-of-way acquisition, final design, and engineering services during bidding and construction for the selected project alternative. Under its scope of services, Jacobs has assisted the City in identifying these grant opportunities and will continue to assist the City with applications for the grants, if approved by the Council.
The National Fish Passage Program (NFPP) grant program provides direct technical and financial assistance to remove instream barriers and restore aquatic organism passage and aquatic connectivity for the benefit of Federal trust resources. It aims to maintain or increase fish populations to improve ecosystem resiliency, provide quality fishing experiences, support the modernization of infrastructure, and contribute to enhanced community resilience to the impacts from climate change and other public safety hazards. NFPP funds a variety of project types including, but not limited to, dam removals, culvert replacements, floodplain restoration, and the installation of fishways. The Jenny Creek restoration portion of the project makes it a good candidate to potentially receive grant funding from this program.
The Wildlife Conservation Board (WCB) was created by statute in 1947 to conserve California’s wildlife resources and provide for public recreation. WCB awards grants for fish and wildlife habitat conservation, restoration, and for development of compatible public access facilities. Its Stream Flow Enhancement Grant Program also presents a funding opportunity for the project with the Jenny Creek restoration work included.
The Transformational Habitat Restoration and Coastal Resilience Grant program aim is to support transformational habitat restoration projects that restore marine, estuarine, or coastal ecosystems, using approaches that enhance community and ecosystem resilience to climate hazards. It prioritizes funding for habitat restoration actions that demonstrate significant impacts, rebuild productive and sustainable fisheries, contribute to the recovery and conservation of threatened and endangered species, promote climate-resilient ecosystems, especially in tribal, indigenous, and/or underserved communities, and improve economic vitality. The project should be a good candidate for funding from this program because of the included Jenny Creek restoration work.
State Water Resources Control Board (SWRCB) provides drinking water State Revolving Fund (SRF) funds for a wide range of drinking water infrastructure projects, including projects for treatment, transmission, distribution, source, storage, consolidation, and creation of new systems.
City staff and Jacobs are confirming that the City will meet disadvantaged community requirements for loan forgiveness (grants) for this project. The City intends to apply for these grant funds to supplement design and construction costs associated with the Pump Station 1
APPROVED
Packet Pg. 774 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 4
replacement. Prior to any SRF application submittal, an authorizing resolution is required. Staff has prepared the attached resolution for the Council’s consideration. The application resolution also provides SWRCB staff with the assurance the City is committed to the project. The resolution has been approved as to form by the City Attorney.
Environmental Review
This action is not a project as defined by the California Environmental Quality Act, and no further action is required. The design and technical studies will provide the information necessary to ensure environmental compliance as the project progresses.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Resolution
^Location Map
Previous Staff Report
APPROVED
Packet Pg. 775 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
AUTHORIZING DESIGNATED CITY OFFICIALS TO FILE AN
APPLICATION FOR FINANCIAL ASSISTANCE FOR A FINANCIAL
AGREEMENT FROM THE STATE WATER RESOURCES CONTROL
BOARD TO ACCEPT AND EXPEND THOSE FUNDS IF THE
APPLICATION IS GRANTED
WHEREAS, the City of Redding (the “City) desires to apply for grant funding for its Pump Station 1 Replacement Project (the “Project”); and
WHEREAS, the City intends to finance the planning, design, construction, and associated fees of the Project with monies (the “Project Funds”) provided by the State of California, acting by and through the State Water Resources Control Board (the “State Water Board”); and WHEREAS, the State Water Board may fund the Project Funds with proceeds from the sale of obligations, the interest upon which is excluded from gross income for federal income tax purposes (the “Obligations”); and
WHEREAS, prior to either the issuance of Obligations or the approval by the State Water Board of the Project Funds, the City desires to incur certain capital expenditures (the “Expenditures”) with respect to the Project from available monies of the City; and WHEREAS, the City has determined that those monies to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the City for the Expenditures from the proceeds of the Obligations; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redding as follows:
1. The Public Works Director or Assistant Public Works Director (the “Authorized Representative”), or his/her designee, is hereby authorized and directed to sign and file, for and on behalf of, the City of Redding, a Financial Assistance Application for the financing agreement from the State Water Board for the planning, design, construction, and associated fees of the Project.
2. The Authorized Representative, or his/her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water resources Control Board and any amendments or changes thereto.
APPROVED
Packet Pg. 776 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
3. The Authorized Representative, or his/her designee, is designated to represent the City of Redding in carrying out the City’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the City of Redding and compliance with applicable state and federal laws.
I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 19th day of September, 2023, and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCILMEMBERS:
__________________________________
MICHAEL DACQUISTO, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________________ ___________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney
APPROVED
Packet Pg. 777 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 778
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Request for Proposals (RFP) No. 5094, to provide engineering services for the Pump House 1 Replacement Project:
(1) Award to Jacobs;
(2) Authorize the Mayor to execute the Consultant and Professional Services Contract with Jacobs for Phase 1 (preliminary design) of the project, including project management, data review, geotechnical investigations, survey/mapping, preliminary environmental review, construction financing evaluation, and preparation of a preliminary design report for replacement of Pump House 1 for a not-to-exceed fee of $488,829; and (3) Authorize the City Manager to approve contract amendments not to exceed $150,000.
Fiscal Impact
The total project costs are expected to be roughly $30 million. Funding for this project will come from the Water Utility Fund and the project is included in the current Capital Improvement Program. The City of Redding (City) plans to obtain State or Federal loans and/or grants, with the design consultant’s assistance, to fund a portion of the construction costs for the project.
Should funding from loans or grants not materialize, the City may need to issue municipal bonds.
Alternative Action
The City Council (Council) may choose not to award the contract for Phase 1 preliminary design services for the project. This alternative will delay or eliminate the construction of the Pump House 1 Replacement Project subjecting the City’s water system to significant vulnerabilities and potential regulatory action.
MEETING DATE: May 5, 2020
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Award Request for Proposals No. 5094 and Authorize Execution of Consulting and Professional Services Contract for the Pump House 1 Replacement Project Chuck Aukland, Public
Works Director
APPROVED
Packet Pg. 779 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 2 Background
The City’s water system includes two water treatment plants, approximately 555 miles of conveyance and distribution pipelines, 17 groundwater wells, 10 pump stations, and 12 reservoirs providing a total of 33.5 million gallons of storage. The City’s Pump House 1 (PH1) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately 1/4 mile upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP), its largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands. PH1 is the only source of raw water to the FWTP, making it a very critical component of the City’s water supply chain.
PH1 was constructed in 1937, and has been in continual service since that time. Major modifications were performed in 1968, 1981, and 1989, to replace aging pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 28.9 million gallons per day (MGD).
In 2002, a feasibility study entitled “Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project” (Feasibility Study) was prepared for the City by CH2M Hill (now Jacobs). Available funding was insufficient at that time to construct a new pumping facility or even to complete many of the recommended modifications. Therefore, the City was directed by National Oceanic and Atmospheric Administration (NOAA) Fisheries to pursue an interim retrofit solution for fish screening, which was installed at PH1 in 2006. However, the retrofitted screens depart from standard criteria under certain river and operating conditions and as such are not a long term solution.
City staff plans to completely replace PH1 because of the following general deficiencies:
• Its intake is located in a shallow area of the river that impacts its capacity depending on the status of the Anderson Cottonwood Irrigation District (ACID) dam downriver. • The existing intake and screens may not meet long term state and federal criteria regarding protection of endangered fish species.
• Its capacity will need to be increased to meet the future capacity of the FWTP. • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during a design earthquake.
City staff will consider four project alternatives, or combinations thereof, for replacement of Pump House 1, including:
• Replacement at the existing Pump House 1 location;
• Replacement at a new river trail location, approximately 2,000 feet upriver; • Replacement at the Keswick Reservoir; and
• Replacement with a riverbank filtration collector well system.
Design services for the PH1 replacement will be broken into two phases. Phase 1 of the design is included in the attached Consulting and Professional Services Contract. It will include preliminary design services for evaluation of the project alternatives, and preparation of a preliminary design report to allow the City to determine the appropriate project alternative to pursue.
APPROVED
Packet Pg. 780 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 3 Phase 2 of the design is not included in the attached Consulting and Professional Services Contract. It will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, preparation of contract documents, and design services during the bid and construction periods for the selected project alternative. If the City is satisfied with Jacobs’ services at the completion of Phase 1 (expected spring of 2021), then staff intends to recommend at that time that the Council authorize negotiation for an amendment with Jacobs to add Phase 2 design services to the Contract.
Otherwise, a separate RFP will be required for Phase 2 engineering services.
CONSULTANT SELECTION PROCESS
A review and selection panel was formed with five members from the Public Works Water and Engineering Divisions. The panel’s evaluation was based on consultants’ ability and qualifications to perform all phases of the engineering services that will be required, including both Phases 1 and 2.
Four proposals, including design fees in sealed envelopes, were received on January 24, 2020.
The panel members evaluated and scored each proposal based on consultants’ understanding of the project/scope, project approach, experience with fish screens, experience with riverbank filtration collector wells, qualifications of the project team and manager, familiarity with City projects and required procedures, ability to complete projects on-time and within budget, and the proposed teams’ location. After reviewing the proposals, the panel elected to interview all four of the firms that proposed.
Oral interviews were held on March 12, 2020, at City Hall. Each consultant team was allowed 55 minutes to provide a presentation and answer the City’s questions. The questions asked were the same for all consultant teams and were not provided to any team until they arrived for the interview; at which time, each participant was provided the questions in writing. Review Panel members evaluated and scored each consultant team based on their presentation and responses to the questions.
After the oral interviews, the review panel:
• Combined scores from the consultants’ proposals and oral interview to determine their overall score;
• Ranked consultants based on their overall score; and
• After ranking, opened consultant’s sealed fee envelopes.
The panel ranked the firms as follows:
Rank Firm Fee
1 Jacobs $488,829
2 Black & Veatch $576,210
3 West Yost $997,956
4 Stantech $1,160,516
Applying the evaluation criteria to the proposals and oral interview scoring, it is the opinion of the selection panel that Jacobs is the most qualified team to provide the required services. This opinion is in part based on Jacobs’:
• Excellent fish screen and riverbank collector well design experience and qualifications; • Environmental and compliance team has a proven track record with similar projects;
APPROVED
Packet Pg. 781 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 4 • Design experience in the Sacramento River near the project area; • Creative design approach and ideas presented in their oral interview; and • Local team.
Replacement of Pump House 1 has been included in the City’s Water Master Plan for several years and is a necessary and critical improvement for the City’s water supply chain. Staff believes that Jacobs is the most qualified team to provide the required design services and recommends that the Council authorize recommendations listed herein, including award to Jacobs’ for an amount not-to-exceed $488,829.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
Agreement (available online)
Location Map
APPROVED
Packet Pg. 782 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PREVWAGE-Consulting and Professional Services Contract Page 1 Rev. 02/17
CITY OF REDDING
CONSULTING AND PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT is made at Redding, California, by and between the City of Redding (“City”), a municipal corporation, and Jacobs Engineering Group Inc. (“Consultant”) for the purpose of City of Redding Pump House 1 Replacement Project (Phase 1-Preliminary Design).
WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services.
NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows:
SECTION 1. CONSULTANT SERVICES
Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, attached and incorporated herein. Consultant shall provide the services at the time, place and in the manner specified in Exhibit A.
SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Four Hundred Eighty-Eight Thousand Eight Hundred TwentyNine Dollars ($488,829). This sum includes all out-of-pocket travel, lodging and incidental expenses incurred by Consultant that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made to Consultant for services rendered pursuant to this Contract.
B. Consultant shall submit monthly invoices to City for work completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee and the hours worked.
C. All correct, complete and undisputed invoices sent by Consultant to City shall be paid within thirty (30) calendar days of receipt.
D. Pursuant to Section 1781 of the Labor Code, Consultant is advised that the work contemplated in Exhibit A, Task 2.2 and 2.3 of this contract is subject to the payment of prevailing wages and all other requirements of the Prevailing Wage Law. The prevailing wage of each job classification may be found by inquiry with the California Department of Industrial Relations. Consultant shall comply with all laws related to the performance of public work including, but not limited to, the
APPROVED
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employment of apprentices pursuant to Section 1777.5 of the Labor Code, work day/week hours and overtime rates pursuant to Sections 1813 and 1815of the Labor Code and the obligation set forth in Section 1774-1776 of the Labor Code in regards to payment of prevailing wages and to provide the City of Redding and Department of Industrial Relations certified payrolls when required. A certified copy of all payroll records relative to this project shall be submitted to the City of Redding along with the related invoice. Receipt of certified payroll records is a prerequisite to receiving payment.
E. No Consultant or subconsultant may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Consultant or subconsultant may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. All Consultants and subconsultants must furnish electronic certified payroll records to the Labor Commissioner. This requirement applies to all public works projects, whether new or ongoing. Consultant is further advised that the work contemplated herein is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
SECTION 3. TERM AND TERMINATION
A. Consultant shall commence work on or about May 11, 2020, and complete said work no later than December 31, 2021. Time is of the essence.
B. If Consultant fails to perform its duties to the satisfaction of City, or if consultant fails to fulfill in a timely and professional manner its obligations under this Contract, then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Consultant.
C. Either Party may terminate this Contract without cause on thirty (30) calendar days’ written notice. Notwithstanding the preceding, if the term set forth in Section 3.A. of this Contract exceeds ninety (90) calendar days in duration, Consultant’s sole right to terminate shall be limited to termination for cause.
D. Consultant hereby acknowledges and agrees that the obligation of City to pay under this Contract is contingent upon the availability of City’s funds which are appropriated or allocated by the City Council. Should the funding for the project and/or work set forth herein not be appropriated or allocated by the City Council, City may terminate this Agreement by furnishing at least thirty (30) calendar days’ written notice of its intention to terminate. In the event of a termination pursuant to this subdivision, Consultant shall not be entitled to a remedy of acceleration of payments due over the term of this Agreement. The Parties acknowledge and agree that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this Section.
APPROVED
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E. In the event that City gives notice of termination, Consultant shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Consultant pursuant to this Contract. City shall have full ownership, including, but not limited to, intellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.
F. In the event that City terminates the Contract, City shall pay Consultant the reasonable value of services rendered by Consultant pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Contract. Consultant shall, not later than ten (10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City’s representative is necessary to determine the reasonable value of the services rendered by Consultant.
G. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party’s failure to perform each obligation required by this Contract.
SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. City shall make its facilities accessible to Consultant as required for Consultant’s performance of its services under this Contract, and, upon request of Consultant, provide labor and safety equipment as required by Consultant for such access.
B. Pursuant to the City’s business license ordinance, Consultant shall obtain a City business license prior to commencing work.
C. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.
D. Consultant shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultant performs under this Contract. Any and all taxes imposed on Consultant’s income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant shall not
APPROVED
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be eligible for coverage under City’s workers’ compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit.
E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.
F. No portion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as City’s Risk Manager shall determine to be necessary.
G. Consultant, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.
H. Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of City.
Consultant shall retain such records for three (3) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.
I. Consultant shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant’s profession. All products of whatsoever nature which Consultant delivers to City pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.
J. All completed reports and other data or documents, or computer media including diskettes, and other materials provided or prepared by Consultant in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Consultant. City shall release, defend, indemnify and hold harmless Consultant from all claims, costs,
APPROVED
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expenses, damage or liability arising out of or resulting from City’s use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Consultant, except for use by City on those portions of the City’s project for which such items were prepared.
K. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultant shall comply with all requirements of the Political Reform Act (Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant’s economic interest, and 2) if required by the City Attorney, Consultant shall file financial disclosure forms with the City Clerk.
SECTION 5. INSURANCE
A. Unless modified in writing by City’s Risk Manager, Consultant shall maintain the following noted insurance during the duration of the Contract:
Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers’ Compensation and Employers’ Liability X
Professional Liability (Errors and Omissions) X
(Place an “x” in the appropriate box)
B. Coverage shall be at least as broad as:
1. Insurance Services Office form number CG-0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;
2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;
3. Statutory Workers’ Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;
APPROVED
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4. Professional Liability (Errors and Omissions) Insurance, appropriate to Consultant’s profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.
5. The City does not accept insurance certificates or endorsements with the wording “but only in the event of a named insured’s sole negligence” or any other verbiage limiting the insured’s insurance responsibility.
C. Any deductibles or self-insured retentions must be declared to and approved by City.
At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.
D. The General Liability shall contain or be endorsed to contain the following provisions:
1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant.
The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.
2. The insurance coverage of Consultant shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
3. Coverage shall state that the insurance of Consultant shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given to City. In addition, Consultant agrees that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days’ prior written notice has been given to City.
E. Insurance is to be placed with insurers with a current A.M.Best’s rating of no less than A-VII.
F. Consultant shall designate the City of Redding as a Certificate Holder of the
APPROVED
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insurance. Consultant shall furnish City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnished to: Risk Management Department, City of Redding, 777 Cypress Avenue, Redding, CA 96001. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City’s Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been provided, or not been provided in a timely manner.
G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification.
H. If any policy of insurance required by this Section is a “claims made” policy, pursuant to Code of Civil Procedure § 342 and Government Code § 945.6, Consultant shall keep said insurance in effect for a period of eighteen (18) months after the termination of this Contract.
I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Consultant shall immediately notify City’s Risk Manager by telephone at (530) 225-4068. No later than three (3) calendar days after the event, Consultant shall submit a written report to City’s Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Consultant’s insurance company; and 4) a detailed description of the damage and whether any City property was involved.
SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782.8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.
APPROVED
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B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.
C. The Consultant’s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant’s inability to evaluate liability. The Consultant shall respond within thirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City.
If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.
D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Contractor.
E. City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City’s interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.
SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.
B. This document, including all exhibits, contains the entire agreement between the
APPROVED
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parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Consultant. No verbal agreement or conversation with any official, officer, agent or employee of City, either before, during or after the execution of this Contract, shall affect or modify any of the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract.
C. No covenant or condition to be performed by Consultant under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Consultant of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.
D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.
E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.
F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.
G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.
H. In the event of a conflict between the term and conditions of the body of this Contract
APPROVED
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and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant.
SECTION 8. SURVIVAL
The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive termination of the Contract.
SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances and codes of federal, state and local governments.
B. In the performance of this Contract, Consultant shall not discriminate against any employee or applicant for employment because of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Consultant shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training.
SECTION 10. REPRESENTATIVES
A. City’s representative for this Contract is Kurt Maire, email [email protected], telephone number (530) 225-4081, fax number (530) 245-7024. All of Consultant’s questions pertaining to this Contract shall be referred to the above-named person, or to the representative's designee.
B. Consultant’s representative for this Contract is Kim Hein, email [email protected], telephone number (530) 355-8488. All of City’s questions pertaining to this Contract shall be referred to the above-named person.
C. The representatives set forth herein shall have authority to give all notices required herein.
SECTION 11. NOTICES
A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10) and delivered by facsimile,
APPROVED
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with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:
To City:
City of Redding – Engineering
Mr. Kurt Maire, P.E.
777 Cypress Avenue
Redding, CA 96001
To Consultant:
Jacobs Engineering Group Inc.
Mrs. Kimberly Hein, P.E.
2525 Airpark Drive
Redding, CA 96001
B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.
C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.
SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right, power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.
B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Consultant or otherwise substantially change the scope of the services provided herein.
SECTION 13. DATE OF CONTRACT
The date of this Contract shall be the date it is signed by City.
APPROVED
Packet Pg. 793 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 794 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) 2525 Airpark Drive
Redding, CA 96001
United States
T +1.530.243.5831
F +1.530.243.1654
www.jacobs.com
Jacobs Engineering Group Inc.
PPS0402201345RDD 1
Exhibit A
April 14, 2020
Attention: Josh Watkins, Water Manager
City of Redding
777 Cypress Avenue
Redding, CA 96001
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project (Phase 1 – Preliminary Design)
Dear Mr. Watkins:
This letter presents Jacobs Engineering Group, Inc.’s (JACOBS) proposed Scope of Engineering Services (Exhibit A) for the Pump House 1 Replacement Project - Phase 1 Preliminary Design (Project). We are proposing to perform the work under the City of Redding Consulting and Professional Services Agreement on a not-toexceed time and materials basis per the rate schedule (Exhibit B).
Per Request for Proposal (RFP) No. 5094, the effort associated with this Project will require two separate phases.
Phase 1 will involve preliminary design (alternatives evaluation) services and preparation of a Preliminary Design Report (PDR) with recommendations. Phase 2 will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, and preparation of contract documents, as well as design services during the bid and construction periods for replacement of Pump House 1 (PS1)and installation of a new raw water pipeline, as required. The City will issue a contract for Phase 1. If the City is satisfied with the PDR and the JACOBS services to that point, the City intends to provide JACOBS a contract amendment to work on Phase 2.
Project Introduction
The City of Redding (City) PS1 supplies approximately 28.9 million gallons per day (mgd) of Sacramento River water to the Foothill Water Treatment Plant (FWTP) through two 30-inch-diameter pipelines. It is the primary delivery source and a critical component for the FWTP. PS1 is currently located on the right bank (looking downstream) of the Sacramento River along the Sacramento River Trail approximately 0.25 miles upstream of the Diestelhorst Bridge.
PS1 is scheduled for replacement based primarily on the following:
▪ Current location is within significant habitat for endangered winter-run salmon and the current screening is not optimal for species protection and does not meet state and federal fishery criteria. ▪ Limited intake capacity during low river stages due to shallow river depth during times when the AndersonCottonwood Irrigation District (ACID) diversion dam flashboards are not in place. This situation makes the City dependent on ACID operations at the diversion dam, which typically has flashboards installed only from April to November.
APPROVED
Packet Pg. 795 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 2
▪ The City’s General Plan identified PS1 as being located in an area of high seismic liquefaction potential and recommended that the structure be evaluated for its ability to withstand damage during a design earthquake.
▪ Proposed FWTP expansion up to a capacity of 42 mgd per the City’s Water Master Plan. ▪ Limited workspace for maintenance around the pumping units and other equipment.
The objective of Phase 1 Preliminary Design is to provide review of alternatives, sufficient engineering, major design elements, economic information, and screening the alternatives so the City can decide how to proceed with implementation of the Project. Alternatives, including combinations thereof, will be selected in a collaborative process with the City to be evaluated during Phase 1 and include the following:
▪ Alternative 1 – Existing Pump Station 1 Location
▪ Alternative 2 – New River Trail Location
▪ Alternative 4 – Keswick Reservoir Location
▪ Alternative 5 – Riverbank Filtration Collector Well System Scope of Engineering Services
The scope of engineering services to provide for the Project definition phase are outlined by tasks below:
Task 1 – Project Management, Meetings, and Quality Control Subtask 1.1 – Project Management
The purpose of this subtask is to provide for the initiation and overall management of Project activities. An overall schedule and work plan will be developed and implemented so that work activities are completed in an integrated and timely manner. In addition, this task includes those elements necessary to manage, lead, and control the Project.
JACOBS will furnish project management services for the Project, as follows:
▪ Status Reporting – Monitor budget, progress, and schedule. Monitor work efforts and evaluate actual versus planned progress. Changes in scope will be communicated to the City. Provide verbal progress reports to the City’s project manager as necessary.
▪ Administration – Maintain Project records, manage and process Project communications, and coordinate Project administrative matters. Prepare monthly invoices and Project status reports. ▪ Coordination – Coordinate tasks/subtasks and staff, including coordination with the City, to complete authorized work on schedule and within budget.
JACOBS will manage the health, safety, and environmental activities of its staff. JACOBS will prepare a projectspecific Health and Safety Plan. JACOBS will address safety in the office and during site visits. JACOBS is not responsible for the health and safety of other project participants.
Deliverables: Monthly invoices with status reports.
Subtask 1.2 – Meetings
The purpose of this subtask is to provide coordination of Project activities.
APPROVED
Packet Pg. 796 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 3
JACOBS will conduct meetings for the Project as follows:
▪ Kickoff meeting with City of Redding at City Hall to reinforce key project objectives, critical milestones, budget, critical success factors, and team roles and responsibilities (assume 4 hours with Project Manager, Design Manager, and four key design team members).
▪ Up to 12 monthly status conference calls or meetings at City Hall between City and JACOBS. JACOBS will prepare monthly agendas and summary minutes, including ongoing work, issues pending, action items, and status of open action items.
▪ One (1) Alternatives Analysis Workshop with the City (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting Leads).
▪ One (1) Preliminary Design Workshop with City and state/federal agencies (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting leads).
Deliverables: Meeting agendas and meeting minutes.
Subtask 1.3 – Quality Control
The purpose of this subtask is to provide quality assurance/quality control (QA/QC) for the Project. Upon completion of the Draft and Pre-Final PDR phases, senior members of the JACOBS team will review design and construction methodology, drawings, calculations, Project design report, and the overall integrity of the design.
Internal reviews by senior engineers using quality review forms (QRFs) will be performed on Draft and Pre-Final PDR deliverables.
Comments received from the quality control reviewers will be reviewed and adjudicated by the design team, with changes and additions incorporated into the design documents prior to delivery to the City.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
Task 2 – Data Review, Geotechnical Investigations, and Survey/Mapping Subtask 2.1 Data Review
JACOBS will review available data, reports, mapping, and geotechnical reports. The following information may include, but not limited to:
▪ CH2M HILL (now JACOBS) prepared the Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project in February 2002.
▪ Record Documents: JACOBS will review available record documents, including record drawings, technical specifications, design reports, and geotechnical data reports. ▪ Federal, State, and Local Requirements: JACOBS will determine, with assistance from the City, regulatory requirements applicable for the Project. JACOBS will research and document restrictions as they pertain to the proposed Project alternatives.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
APPROVED
Packet Pg. 797 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 4
Subtask 2.2 Geotechnical Investigations
JACOBS will perform geotechnical and geophysical investigations necessary to provide sufficient data for Phase 1.
Geophysical refraction surveys will be performed to provide profiles with well-contrasted changes in seismic velocity that facilitates interpretation of subsurface stratigraphy. The seismic velocity of the rock will evaluate the feasibility of excavation, or excavatability, of the rock and feasibility of driving sheet piles for scour protection and cofferdam construction.
One geophysical refraction survey line is proposed for each Alternative 1 and Alternative 2 (two lines total), but no survey lines will be provided for either Alternative 4 or Alternative 5. The survey reveals subsurface strata to the anticipated excavation depth. Following the completion of the geophysical survey, up to two soil borings will be drilled adjacent to the river trail at the location of the proposed pump station.
The potential for liquefaction will be evaluated from the borehole data, as liquefaction mitigation would significantly contribute to the cost of the alternative. Samples are tested in the laboratory to evaluate their consistency and properties.
Up to two soil borings total will first be drilled at two potential collector well sites. The sites are identified as Area 4 in the 1972 report to the City by Ranney, and an area on the south side of the river near the ACID Fish Screen.
If the soil borings find adequate sands and gravels are present for a potential collector well and the City approves the pumping well site, up to one 12-inch-diameter pumping well will be completed.
Three observation wells would be installed at approximate radial distances between 30 to 150 feet from the pumping/test well at a location approved by the City. These wells would be used to monitor how the water table responds to pumping from the test well. Following development of all the wells, the test well would be pumped for a minimum of 24 hours while observing the response in the monitoring wells. The results of the pumping test will be used to estimate the hydraulic capacity of the proposed collector well site.
Assumptions: The soil boring drilling and geophysical surveys are performed during the course of one working day at each location. The well installation development and testing would be completed during approximately 2 weeks at each location. It is assumed that site access is provided for the geophysical crew and drill rigs. It is assumed that no permits will be needed to perform the geophysical survey. Well permits will be obtained through Shasta County. The geophysical survey and drilling crews will work under the supervision of JACOBS.
Assume that City encroachment permits will be required for borings and City will waive the encroachment permit fees.
Deliverables: A geotechnical data report will be prepared to summarize the field investigation and testing results.
The geologic hazards associated with each alternative will be discussed and a determination will be made of the potential for a future collector well at up to two sites. A geotechnical data report will be incorporated in the PDR.
Subtask 2.3 Surveying and Mapping
Ground surface surveys, both on bank and on the river bottom, will be performed as necessary to complete the preliminary design for Alternative 1 and Alternative 2. Two cross-sections perpendicular to the river will be surveyed at both the Alternatives 1 and 2 sites to determine preliminary facility elevations. Assumes two people
APPROVED
Packet Pg. 798 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 5
for one day in the field for this task. No surveying and mapping are included herein for Alternatives 4 and 5 because this information is not required for Phase 1 evaluations.
JACOBS will perform a preliminary right-of-way assessment and identify potential right-of-way issues based on readily available GIS data. Right-of-way surveys will be performed in Phase 2.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
Task 3 – Preliminary Environmental Review
The purpose of this task is to evaluate the environmental viability and issues related to each proposed alternative. JACOBS will perform a screening-level review of the biological and cultural impact potential for each site based upon readily available data and technical experience in the Project area. This includes for each site:
▪ One-day reconnaissance level site visit with California Natural Diversity Data Base (CNDDB) and Biogeographic Information and Observation System Database (BIOS) data reviews for any potential endangered or listed species within each Project.
▪ Identification of the likely Area of Potential Effect (APE) and initial review by a JACOBS archaeologist and cultural resources specialist. California Historical Resource Information System (CHRIS) surveys will likely only be completed for the selected alternative in Phase 2. ▪ Review of water rights and evaluation for change in point-of-diversion. ▪ Preliminary delineation of the Ordinary High-Water Mark (OWHM) is performed for an engineering alternatives review. Detailed wetland delineation and permitting is completed in Phase 2 once the Project is defined.
▪ Coordination with National Marine Fisheries Service (NMFS), California Department of Fish & Wildlife (CDFW), and United States Army Corps of Engineers (USACE) to determine the preliminary feasibility of each selected alternative.
▪ Gather information related to existing river bank collector well systems adjacent to anadromous waterways in northern California and analyze their permitting and regulatory challenges.
Assumptions:
▪ Least Environmentally Damaging Practicable Alternative (LEDPA) document will not be completed in Phase
1. LEDPA analysis will be included in Phase 2 if individual permit cannot be avoided from USACE. ▪ California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance is considered for each alternative with assumptions. CEQA and NEPA documents are included in Phase 2.
Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.
Task 4 – Construction Funding Evaluation
The purpose of this task is to provide a list of viable funding alternatives like California State Revolving Fund (SRF) and the Water Infrastructure Finance and Innovation Act (WIFIA) for the project construction and rank them based on likelihood of successful application, associated interest rates, terms, design or construction related requirements, potential impacts to the project schedule, related reporting or monitoring requirements, and other important aspects associated with each funding alternative.
APPROVED
Packet Pg. 799 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 6
Assumptions:
▪ Up to four funding mechanisms are reviewed and ranked in the PDR. ▪ Applications for funding submission are not included in Phase 1.
Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.
Task 5 – Preliminary Design Report
The purpose of this task is to provide the City of Redding with a PDR with the preferred alternative for the City to consider for Phase 2 Final Design.
JACOBS will follow a three-phase process for delivery of the preliminary design for the Project. This process includes producing preliminary deliverables at three phases of the design (Draft, Pre-Final, and Final Preliminary Design). At the Draft and Pre-Final phases, JACOBS will provide information for review and provide for resolution of key issues before proceeding to the next phase. The information collected, and the concepts defined in each consecutive phase, will form the basis for subsequent work.
Each phase will include specific deliverables, which are identified in the following subtasks. Design review workshops (at City Hall) with the City of Redding will be conducted at critical design milestones as identified in the following subtasks. The City of Redding will provide comments to JACOBS within 3 weeks of receiving the documents.
Project Design Criteria
The Project design criteria will be developed for evaluating the alternatives and will be included in the PDRs.
Engineering design criteria will address resource agency criteria, structural, civil, geotechnical, mechanical, electrical, conveyance pipeline, cost and financial analysis, and construction elements. Operations criteria will encompass diversion requirements and other operations to maintain water deliveries during construction.
Development and Evaluation of Alternatives and Components Alternatives will be developed in concert with the City. JACOBS anticipates up to four alternatives will be evaluated per the project design criteria. JACOBS will prepare information associated with each alternative to provide information for a project workshop with the City and agencies to ensure consensus of alternatives.
JACOBS will evaluate design criteria and prepare conceptual design documents for the alternatives and components. Conceptual design documents will include approximately three drawings per alternative: site plan, facility layout plan, cross sections, river and screen criteria, construction phasing approach, operations and maintenance (O&M), construction cost estimates, and life-cycle cost will be included in the PDRs.
JACOBS will provide a clearly defined ranking system and rank the four alternatives based on performance, capital and operating costs, environmental impacts, and other factors that should be considered.
Subtask 5.1 – Draft Preliminary Design Report
JACOBS will prepare Draft Preliminary Design Report to document the information prepared to select the preferred design alterative for the Project.
APPROVED
Packet Pg. 800 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 7
The Draft PDR will include cost estimates for the remaining phases of the Project, including environmental and permitting, easement acquisition (City to provide land value assumptions), final engineering and design, services during construction (engineering support and construction management), construction, and O&M.
Construction cost estimates will be prepared to the level of accuracy based on the information available within normal industry standards. Estimates will be formatted in accordance with the Project design CSI specification format and segregated by facility. Where sufficient detailed information is lacking to obtain reasonably accurate prices of materials a contingency allowance may be applied. Escalation allowances will be used to provide an opinion of the estimated construction costs at the midpoint of construction.
This report is expected to be a working document at this stage of design.
JACOBS will facilitate a Preliminary Design Workshop with the City and agencies to review the preliminary design and receive input from the City and agencies.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Draft PDR documents and preliminary construction cost estimates.
Subtask 5.2 – Pre-Final Preliminary Design Report
JACOBS will prepare Pre-Final PDR for the Project. PDR review comments from the City and federal and state agencies will be incorporated. The Pre-Final submittal will include the concept drawings and preliminary construction costs. The PDR will include an estimate for annual operating costs, estimated service life for major components and equipment, and provide a life-cycle cost analysis for each alternative.
The Pre-Final PDR review submittal will recommend a project alternative and is intended to be essentially ready for City of Redding preferred alternative selection. The PDR will document the major design criteria used for the various project components.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Pre-Final PDR documents and preliminary construction cost estimates.
Subtask 5.3 – Final Preliminary Design Report
This is the final phase of the PDR. Review comments from the Pre-Final PDR from the City of Redding review will be incorporated. JACOBS will prepare the Final PDR, which will be stamped by California Registered Professional Engineers. The Final PDR will include design criteria, to be used as the preliminary basis of design for Phase 2, for the City’s preferred alternative.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of P.E. stamped PDR documents.
Schedule
The Scope of Engineering Services and activities is anticipated to commence in May 2020 and will be completed no later than March 2021 assuming COVID-19 does not affect field work schedules. The Scope of Engineering Services and activities associated with this Project will be completed in accordance with the following approximate milestones:
▪ Project Authorized and Notice to Proceed by City of Redding– Mid-May 2020 ▪ Complete Draft Preliminary Design – September 2020
APPROVED
Packet Pg. 801 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 8
▪ Complete Pre-Final Preliminary Design – December 2020 ▪ Complete Final Preliminary Design – March 2021
The Scope of Engineering Services shall be considered complete when final deliverables are deemed acceptable by the City. Efforts will be made by the JACOBS to complete the work in a timely manner. However, it is agreed that the JACOBS cannot be responsible for delays occasioned by factors beyond JACOBS control, or factors which would not reasonably have been foreseen at the time this Scope of Engineering Services was executed.
Budget
The budgetary amount for professional services and expenses are provided in Exhibit B. JACOBS will make reasonable efforts to complete the work within the budget. JACOBS is not obligated to incur costs beyond the indicated budget, as may be adjusted, and the City of Redding is not obligated to pay JACOBS beyond these limits.
The rates as shown in Exhibit B will be escalated for year 2021, while not exceeding the authorized total amount.
In the event that a task or subtask is complete and the task or subtask budget is not fully spent, upon City approval, remaining funds may be transferred to other tasks which might require additional budget, while not exceeding the authorized total amount.
Additional Services Not Included
The services described below are not included in this Scope of Engineering Services but can be performed if requested and approved by City and JACOBS. Time, scope, and fee have not been budgeted for the tasks listed hereunder. Authorization to proceed shall be in the form of an amendment to this Scope of Engineering Services specifying the work to be performed and the additional payment for such services rendered. ▪ Additional workshops not listed above
▪ Environmental permitting support exceeding those listed above ▪ Survey and mapping exceeding those listed above
▪ Final engineering and design services
▪ Construction management services
▪ Materials testing or special inspection services
▪ Additional items noted to be excluded within the Scope of Engineering Services If you have any questions or require further information do not hesitate to contact Kimberly Hein at 530.355.8488.
Sincerely,
Lisa Alliger, P.E. Kimberly Hein, P.E.
Manager of Projects Project Manager
cc: Kurt Maire, City of Redding Public Works Engineer
APPROVED
Packet Pg. 802 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Exhibit B
PPS0402201345RDD 1
Engineering Services for the Pump House 1 Replacement Project for the City of Redding
Consultant Fee
Phase 1 Fee Summary
Task
No. Description Labor Fee
Subcontractor
Fee Expenses Fee
Task 1 Project Management
Task 1.1 Project Management $23,376.00 $0.00 $0.00 $23,376.00 Task 1.2 Meetings $21,148.00 $0.00 $1,000.00 $22,148.00 Task 1.3 Quality Control $17,664.00 $0.00 $0.00 $17,664.00 Task 1 Subtotal $62,188.00 $0.00 $1,000.00 $63,188.00
Task 2 Data Review, Geotechnical Investigations, and Survey/Mapping Task 2.1 Data Review $14,892.00 $0.00 $0.00 $14,892.00
Task 2.2 Geotechnical
Investigations
$41,016.00 $19,541.00 $2,000.00 $62,647.00
Task 2.2 Drilling/Pump Testing $0.00 $135,524.00 $0.00 $135,524.00 Task 2.3 Surveying and Mapping $4,080.00 $7,455.00 $800.00 $12,335.00 Task 2 Subtotal $59,988.00 $162,520.00 $2,800.00 $225,308.00 Task 3 Preliminary Environmental
Review
$44,288.00 $0.00 $0.00 $44,288.00
Task 3 Subtotal $44,288.00 $0.00 $0.00 $44,288.00
Task 4 Construction Funding
Evaluation
$19,576.00 $0.00 $0.00 $19,576.00
Task 4 Subtotal $19,576.00 $0.00 $0.00 $19,576.00
Task 5 Preliminary Design Report
(Preliminary, Pre-Final, and
Final PDR)
$136,469.00 $0.00 $0.00 $136,469.00
Task 5 Subtotal $136,469.00 $0.00 $0.00 $136,469.00
TOTAL PHASE 1 $488,829.00
APPROVED
Packet Pg. 803 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PPS0402201345RDD 2
Consultant Rates
Engineering Services for the Pump House 1 Replacement Project for the City of Redding 2020 Hourly Billing Rates
Labor Classification
Hourly Billing
Rate
Office/Clerical/Accounting $108
Junior-Level Technician $80
Mid-level Technician $123
Senior-Level Technician $179
Staff Engineer 1 $122
Staff Engineer 2 $133
Associate Engineer $135
Project Engineer $187
Engineer Specialist/Associate Project Manager $204
Senior Technologist/Project Manager $255
Principal Technologist/Senior Project Manager $283
Includes engineering, consulting planner, and scientist disciplines.
Notes:
1) A markup of 5 percent will be applied to all Other Direct Costs and Expenses. 2) Direct expenses are those necessary costs and charges incurred for the PROJECT including, but not limited to:
a) The direct costs of transportation, meals and lodging, mail, subcontracts, outside services, and equipment and supplies.
b) Consultant’s current standard rate charges for direct use of Consultant’s vehicles, laboratory test and analysis, printing and reproduction services, and certain field equipment; and c) Consultant’s standard project charges for special health and safety requirements of Occupational Safety and Health Administration.
3) Consultant’s current standard rates for direct expenses shall be used. These rates are subject to change following internal audits and reviews.
4) These rates are effective January 1, 2020, through December 31, 2020. Rate schedule is subject to annual revision to reflect current rates and not to exceed 4 percent per year for subsequent years of the contract.
APPROVED
Packet Pg. 804 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 805
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to the City of Redding (City) Pump Station 1 Replacement Project:
(1) Authorize the City Manager to submit a U.S. Environmental Protection Agency, Water Infrastructure Finance & Innovation Act loan application in an amount not to exceed $25 million;
(2) Authorize the City Manager to submit U.S. Department of Transportation Federal Highway Administration, National Culvert Removal, Replacement, and Restoration Grant Program (Culvert Aquatic Organism Passage Program) application in an amount not to exceed $6 million with a 20 percent local match of $1.2 million; and (3) Authorize the City Manager, or designee, to execute all documents necessary to complete the loan and grant submittal process and if awarded loan or grant funds, appropriate the funds, negotiate terms, if any and execute any agreements to implement either the loan or grant.
Fiscal Impact
The total Pump Station 1 Replacement Project (Project) costs are estimated to be approximately $46 million. City of Redding (City) staff intends to obtain state and federal grants and potentially loans to fund the majority of the project costs. Project costs in excess of grant and loan funds received, as well as costs for the local matches associated with the grants and interest or fees associated with the loans will come from the Water Utility (Utility) Fund. The Project is included in the Utility’s current Capital Improvement Program. The Utility has been setting aside six percent of annual revenues for several years and has saved approximately $16.5 million for the Project to date.
City staff may request approval from City Council (Council) for application of additional grants and/or loans for the project in the future, as opportunities are identified.
MEETING DATE: May 21, 2024
ITEM NO. 4.11(c)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(c)--Approve City of Redding as Applicant for Water Infrastructure Finance and Innovation Act Low-Interest Loan to Fund Pump Station 1 Replacement Project Michael Webb, Public Works
Director
APPROVED
Packet Pg. 806 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 2
Alternative Action
The Council may choose not to apply for funds under the Water Infrastructure Finance & Innovation Act (WIFIA) loan program or the U.S. Department of Transportation Federal Highway Administration (FHWA) Culvert Aquatic Organism Passage (AOP) grant and provide staff with alternative direction.
Background/Analysis
The City’s Pump Station 1 (PS01) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately one-quarter mile west and upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP). The FWTP is the City’s largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands.
PS01 is the only source of raw water to the FWTP, which makes it a critical component in the City’s water supply system.
PS01 was constructed in 1937 and has been in continual service since, with modifications and upgrades performed in 1968, 1981, and 1989. Staff plans to completely replace and relocate PS01 because it has reached the end of its service life, its current location is in a shallow portion of the river that significantly limits its capacity during low river levels, and its capacity will not meet expected future demands. The replacement station will be relocated approximately 1,600 feet west and upriver from the existing location to a deeper pool in the river. The new station will also have increased capacity to meet anticipated future demands, with proposed firm capacity of 42 million gallons per day (MGD) compared to its current capacity of 29 MGD. Project construction is anticipated to start in 2026 with completion expected in 2027 or 2028.
The new PS01 will be located adjacent to the confluence of Jenny Creek to the Sacramento River, which presents an opportunity for the City to restore Jenny Creek during the construction of the Project. Jenny Creek is currently conveyed through two culverts beneath the Sacramento River Trail. The culverts are failing and their outlets are typically above the Sacramento River level preventing fish passage, so restoration of Jenny Creek is a need that state regulating agencies have indicated the City will need to perform at some point. The Jenny Creek restoration work will remove the culverts and restore the open channel, and provide two new bridges for trail access in the area. It will reconnect spawning salmon and steelhead from the Sacramento River to Jenny Creek, improve the pedestrian experience along the river trail, as well as open grant opportunities for the Project.
Jacobs was selected to provide professional consulting services for the Project, including a preliminary design report, environmental permitting, project funding assistance, right-of-way acquisition, final design, and engineering services during bidding and construction for the project. Within its scope of services, Jacobs has assisted the City in identifying grant and loan opportunities and applying for grants. If application for the WIFIA loan and Culvert AOP Program Grant are approved by the Council, then Jacobs will assist staff with the applications.
APPROVED
Packet Pg. 807 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 3
On September 7, 2023, the Council approved the City as an applicant for three grants and one loan associated with the Project, including grants administered by U.S. Fish and Wildlife Service (USFWS), the Wildlife Conservation Board (WCB), and the National Marine Fisheries Services (NMFS), and a loan administered by the State Water Resources Control Board (SWRCB). A summary of the grants and loans that Council has approved applications for to date, and those that are requested for Council approval herein are provided in Table 1.
Table 1- Grant/Loan Project Funding Summary
Grant/Loan Program
Funding
Type
Council
Approval
Request
Limit
City Cost
Share1 Status
USFWS- National Fish
Passage Program Grant 9/7/23 $2 M $0.6 M Submitted Pre-App. Not Selected.
WCB- Stream Flow
Enhancement Program Grant 9/7/23 $5 M $1.5 M Submitted Pre-App. Awaiting response.
NMFS- Transformational
Habitat Restoration and
Coastal Resilience Program
Grant 9/7/23 $25 M $1.5 M Awaiting next
application cycle.
SWRCB- State Revolving
Fund (SRF) Loan 9/7/23 $40 M
$0 or
Low
Interest
Submitted app.
Awaiting response.
Sub Total (Council Approved to Date): $72 M $3.6 M
WIFIA Loan Pending $25 M Low
Interest
FHWA- Culvert AOP Grant Pending $6 M $1.2 M
Total: $103 M $4.8 M
1. City cost share shown does not include potential fees or interest associated with loans.
Although the approved request total of $72 million and the total request of $103 million in the table above is much higher than the expected project cost of $46 million, it is unknown which of these funding sources will actually be awarded. The City was not selected for the USFWS National Fish Passage Program and there may be a high level of competition with the other programs. In addition, the eligible project costs through the NMFS grant are probably closer to $5 million (lower than the approved request limit of $25 million shown above), so the maximum funding that could come from the applications that Council has approved to date is likely closer to a maximum of $50 million.
Given the uncertainty of funding that will be received, the long timelines often associated with the review and award process for grants, and to ensure that adequate funding is secured to construct the Project on schedule, staff intends to continue to seek and apply for funding opportunities, if approved by the Council, that could benefit the Project and reduce costs to the Utility. If the City is fortunate and is awarded funding from grants or loans in excess of the project costs, then the Utility will utilize funding that will minimize its long-term costs. The Utility’s preferred funding sources are ranked from highest to lowest in the following Table 2.
Funding sources at the top would be utilized over sources at the bottom, as available.
APPROVED
Packet Pg. 808 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 4
Table 2- Preferred Funding Source Ranking
Rank Grant/Loan Program Reasons for Ranking
1 SWRCB- State Revolving Fund
(Principal Forgiveness, 0% interest)
No local match or interest.
2 Grant Programs No interest, but local match will likely be needed. 3 Water Utility Funds Insufficient funds for Project costs, but avoids loan interests.
4 SWRCB- State Revolving Fund
(with low interest rate)
Very low interest rates.
5 WIFIA Loan Interest rates likely higher than State Revolving Fund.
The WIFIA loan, which staff is requesting approval for application, is ranked the lowest of the identified funding options, but it could still be a good option to fund the Project if the other funding sources will not cover all Project costs. Staff’s intent, if Council approves, is to proceed with the initial steps for the WIFIA loan as a contingency plan to avoid project delays in the event that the other funding options do not become available.
The WIFIA program does not provide grants, but it still has a number of features and flexibilities that make it preferable to municipal revenue bonds and other loan programs for water, wastewater, and stormwater capital projects. Benefits include repayment period flexibility, low interest rates, an opportunity for a one-time renegotiation of the rate to a lower rate during the project implementation period, and lower initial costs/fees than municipal bonds. The repayment period for a WIFIA loan can be up to 35 years and the WIFIA program allows for the opportunity to delay the start of the repayment period up to five years after substantial completion of construction. Interest rates for WIFIA loans are set on the date the loan is closed and based on the U.S. Treasury State & Local Government Series interest rate for a comparable maturity. Interest rates are typically lower than municipal bond rates and currently the rate for a long-term WIFIA loan is approximately 4.4 percent.
The WIFIA loan program includes a two-part application process. If authorized by the Council, staff will proceed with part one of the process, which involves submitting a Letter of Interest to the U.S. Environmental Protection Agency (EPA). If the EPA selects the Project, then the City would be invited to proceed to part two of the process and apply for the loan. EPA only selects projects that it expects will proceed to closing. If the City were to proceed to part two of the process and submit a full application, then the City would be required to pay EPA an initial application review fee of $100,000 at the time of the application to cover costs for EPA’s external contractors’ (legal, financial and technical) review costs. When the loan is finalized the City would be required to pay the actual costs for EPA’s outside contractors, which are expected to total $100,000 to $150,000, including the initial review fee. The Utility Fund would pay for the application review fees, if necessary, and these review costs could be included in the loan.
Staff intends to proceed with part one of the process, which does not require any fees, and then await responses from the State Revolving Fund and grant applications prior to proceeding with Phase 2 of the WIFIA process and paying any fees, if selected and necessary.
APPROVED
Packet Pg. 809 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council May 13, 2024
Re: 4.11(c)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 5
The WIFIA program has a rolling selection process with funding available on an ongoing basis.
It announced in its Fiscal Year 2023 Notices of Funding Availability that up to $7.5 billion of financing will be available. The need for the Pump Station 1 Replacement Project and the public benefits that it will provide should make it a good candidate for EPA selection for a loan through its WIFIA program.
FHWA’s Culvert AOP Program is a competitive grant program that awards approximately $200 million in grants annually for projects that replace, remove, and repair culverts or weirs and meaningfully improve or restore fish passage for anadromous fish. It provides grants up to $50 million and would require a 20 percent non-federal match. The Jenny Creek restoration portion of the Project meets the selection criteria and makes the Project a good candidate for receiving funding through this grant program.
Environmental Review
Applying for a loan or grant funding is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required at this time. The design and environmental technical studies are currently under way for the Pump Station 1 Project. These studies will provide the information necessary to ensure CEQA compliance prior to construction.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Location Map
Previous Staff Report
APPROVED
Packet Pg. 810 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 811
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to the funding, design, permitting, and construction of the Pump Station 1 Replacement Project:
(1) Approve the City of Redding (City) as applicant for a Service National Fish Passage Program Base Funding Grant, administered by the U.S. Fish and Wildlife Service, requesting up to $2 million with up to a 30 percent local match; (2) Approve the City as applicant for a Water Supply for Environmental Flows (Stream Flow Enhancement Program) Grant, administered by the Wildlife Conservation Board requesting up to $5 million with up to a 30 percent local match; (3) Approve the City as applicant for a Transformational Habitat Restoration and Coastal Resilience Grant, under Bipartisan Infrastructure Law and Inflation Reduction Act, administered by the National Marine Fisheries Service, requesting up to $25 million with up to a 30 percent local match;
(4) Approve the City as applicant for a Drinking Water State Revolving Fund grant, administered by the State Water Resources Control Board, requesting up to $40 million with no local match;
(5) Adopt Resolution approving a financial assistance application to the State Water Resources Control Board’s State Revolving Fund for the project and authorizing the Public Works Director or Assistant Public Works Director to sign and file necessary applications and amendments thereto on behalf of the City of Redding; and (6) Authorize the City Manager, or designee, to execute all documents necessary to apply for the above grants, and execute any agreements necessary to implement the project should the grant(s) be awarded.
Fiscal Impact
The total Pump House 1 Project (Project) costs are estimated to be approximately $40 million.
Project costs in excess of grant funds received, as well as costs for the local matches associated MEETING DATE: September 19, 2023
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Project and Adopt Resolution approving a financial assistance application Chuck Aukland, Public
Works Director
APPROVED
Packet Pg. 812 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 2
with the grants will come from the Water Utility (Utility) Fund. The proposed grant programs do not require a local match, but applicants who offer some local match will typically be scored and ranked higher by the administering agencies and have a higher likelihood of receiving grant funding.
The project is included in the Utility’s current Capital Improvement Program and it has been setting aside six percent of annual revenues for several years and accumulated a balance of approximately $16.5 million.
City staff may request approval from City Council (Council) for application of additional grants and/or loans for the project in the future, as opportunities are identified.
Alternative Action
The Council may choose not to apply for funds under one or all of these grant programs and provide staff with alternative direction.
Background/Analysis
The City’s Pump Station 1 (PS01) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately one-quarter mile west and upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP). The FWTP is the City’s largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands.
PS01 is the only source of raw water to the FWTP, which makes it a critical component of the City’s water supply system.
PS01 was constructed in 1937, and has been in continual service since that time. Major modifications were performed in 1968, 1981, and 1989, to replace aging pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 29 million gallons-per-day. Staff plans to completely replace PS01 because of the following general deficiencies:
• Its intake is located in a shallow area of the river that impacts its pumping capacity depending on the status of the Anderson Cottonwood Irrigation District dam, which is downriver;
• The existing intake and screens may not meet long-term state and federal criteria regarding protection of endangered fish species;
• Pumping capacity will need to be increased to meet the future demands of the FWTP; and • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during an earthquake.
On May 5, 2020, the Council authorized execution of a Consulting and Professional Services Contract (C-8541) with Jacobs to perform an evaluation of project alternatives and prepare a Preliminary Design Report for replacement of PS01. Based on recommendations in the Preliminary Design Report, the City has elected to proceed with a project alternative to replace and relocate PS01 at a new river trail location, approximately 1,600 feet west and upriver from the existing station.
APPROVED
Packet Pg. 813 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 3
The new PS01 location is in a deeper area within the Sacramento River that will allow for better operations and reliability. The new location is also adjacent to Jenny Creek, which presents an opportunity for the City to restore Jenny Creek in the area, a need that state regulating agencies have indicated the City will be required to perform, at some point. The creek restoration work will include removal of two existing culverts and restoration to an open channel. The culverts are currently preventing passage of Chinook salmon and steelhead into Jenny Creek. The restoration work will reconnect spawning salmon and steelhead in the Sacramento River to Jenny Creek, improve the pedestrian experience along the river trail, as well as open grant opportunities for the project.
On March 7, 2023, the Council authorized execution of an amendment to Jacobs’ contract for the second phase of professional consultant services associated with the project, including environmental permitting, project funding assistance, right-of-way acquisition, final design, and engineering services during bidding and construction for the selected project alternative. Under its scope of services, Jacobs has assisted the City in identifying these grant opportunities and will continue to assist the City with applications for the grants, if approved by the Council.
The National Fish Passage Program (NFPP) grant program provides direct technical and financial assistance to remove instream barriers and restore aquatic organism passage and aquatic connectivity for the benefit of Federal trust resources. It aims to maintain or increase fish populations to improve ecosystem resiliency, provide quality fishing experiences, support the modernization of infrastructure, and contribute to enhanced community resilience to the impacts from climate change and other public safety hazards. NFPP funds a variety of project types including, but not limited to, dam removals, culvert replacements, floodplain restoration, and the installation of fishways. The Jenny Creek restoration portion of the project makes it a good candidate to potentially receive grant funding from this program.
The Wildlife Conservation Board (WCB) was created by statute in 1947 to conserve California’s wildlife resources and provide for public recreation. WCB awards grants for fish and wildlife habitat conservation, restoration, and for development of compatible public access facilities. Its Stream Flow Enhancement Grant Program also presents a funding opportunity for the project with the Jenny Creek restoration work included.
The Transformational Habitat Restoration and Coastal Resilience Grant program aim is to support transformational habitat restoration projects that restore marine, estuarine, or coastal ecosystems, using approaches that enhance community and ecosystem resilience to climate hazards. It prioritizes funding for habitat restoration actions that demonstrate significant impacts, rebuild productive and sustainable fisheries, contribute to the recovery and conservation of threatened and endangered species, promote climate-resilient ecosystems, especially in tribal, indigenous, and/or underserved communities, and improve economic vitality. The project should be a good candidate for funding from this program because of the included Jenny Creek restoration work.
State Water Resources Control Board (SWRCB) provides drinking water State Revolving Fund (SRF) funds for a wide range of drinking water infrastructure projects, including projects for treatment, transmission, distribution, source, storage, consolidation, and creation of new systems.
City staff and Jacobs are confirming that the City will meet disadvantaged community requirements for loan forgiveness (grants) for this project. The City intends to apply for these grant funds to supplement design and construction costs associated with the Pump Station 1
APPROVED
Packet Pg. 814 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council September 11, 2023
Re: 4.11(d)--Approve City of Redding as Applicant for Grants to Fund Pump Station 1 Replacement Page 4
replacement. Prior to any SRF application submittal, an authorizing resolution is required. Staff has prepared the attached resolution for the Council’s consideration. The application resolution also provides SWRCB staff with the assurance the City is committed to the project. The resolution has been approved as to form by the City Attorney.
Environmental Review
This action is not a project as defined by the California Environmental Quality Act, and no further action is required. The design and technical studies will provide the information necessary to ensure environmental compliance as the project progresses.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Resolution
^Location Map
Previous Staff Report
APPROVED
Packet Pg. 815 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
AUTHORIZING DESIGNATED CITY OFFICIALS TO FILE AN
APPLICATION FOR FINANCIAL ASSISTANCE FOR A FINANCIAL
AGREEMENT FROM THE STATE WATER RESOURCES CONTROL
BOARD TO ACCEPT AND EXPEND THOSE FUNDS IF THE
APPLICATION IS GRANTED
WHEREAS, the City of Redding (the “City) desires to apply for grant funding for its Pump Station 1 Replacement Project (the “Project”); and
WHEREAS, the City intends to finance the planning, design, construction, and associated fees of the Project with monies (the “Project Funds”) provided by the State of California, acting by and through the State Water Resources Control Board (the “State Water Board”); and WHEREAS, the State Water Board may fund the Project Funds with proceeds from the sale of obligations, the interest upon which is excluded from gross income for federal income tax purposes (the “Obligations”); and
WHEREAS, prior to either the issuance of Obligations or the approval by the State Water Board of the Project Funds, the City desires to incur certain capital expenditures (the “Expenditures”) with respect to the Project from available monies of the City; and WHEREAS, the City has determined that those monies to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the City for the Expenditures from the proceeds of the Obligations; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redding as follows:
1. The Public Works Director or Assistant Public Works Director (the “Authorized Representative”), or his/her designee, is hereby authorized and directed to sign and file, for and on behalf of, the City of Redding, a Financial Assistance Application for the financing agreement from the State Water Board for the planning, design, construction, and associated fees of the Project.
2. The Authorized Representative, or his/her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water resources Control Board and any amendments or changes thereto.
APPROVED
Packet Pg. 816 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
3. The Authorized Representative, or his/her designee, is designated to represent the City of Redding in carrying out the City’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the City of Redding and compliance with applicable state and federal laws.
I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 19th day of September, 2023, and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCILMEMBERS:
__________________________________
MICHAEL DACQUISTO, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________________ ___________________________________ SHARLENE TIPTON, City Clerk BARRY E. DeWALT, City Attorney
APPROVED
Packet Pg. 817 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 818
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Request for Proposals (RFP) No. 5094, to provide engineering services for the Pump House 1 Replacement Project:
(1) Award to Jacobs;
(2) Authorize the Mayor to execute the Consultant and Professional Services Contract with Jacobs for Phase 1 (preliminary design) of the project, including project management, data review, geotechnical investigations, survey/mapping, preliminary environmental review, construction financing evaluation, and preparation of a preliminary design report for replacement of Pump House 1 for a not-to-exceed fee of $488,829; and (3) Authorize the City Manager to approve contract amendments not to exceed $150,000.
Fiscal Impact
The total project costs are expected to be roughly $30 million. Funding for this project will come from the Water Utility Fund and the project is included in the current Capital Improvement Program. The City of Redding (City) plans to obtain State or Federal loans and/or grants, with the design consultant’s assistance, to fund a portion of the construction costs for the project.
Should funding from loans or grants not materialize, the City may need to issue municipal bonds.
Alternative Action
The City Council (Council) may choose not to award the contract for Phase 1 preliminary design services for the project. This alternative will delay or eliminate the construction of the Pump House 1 Replacement Project subjecting the City’s water system to significant vulnerabilities and potential regulatory action.
MEETING DATE: May 5, 2020
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(d)--Award Request for Proposals No. 5094 and Authorize Execution of Consulting and Professional Services Contract for the Pump House 1 Replacement Project Chuck Aukland, Public
Works Director
APPROVED
Packet Pg. 819 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 2 Background
The City’s water system includes two water treatment plants, approximately 555 miles of conveyance and distribution pipelines, 17 groundwater wells, 10 pump stations, and 12 reservoirs providing a total of 33.5 million gallons of storage. The City’s Pump House 1 (PH1) is located on the south bank of the Sacramento River, along the Sacramento River Trail and approximately 1/4 mile upriver from the Diestelhorst and Lake Redding Bridges. It pumps water from the Sacramento River to the City’s Foothill Water Treatment Plant (FWTP), its largest and primary water supply, providing more than half of the City’s drinking water during average and peak demands. PH1 is the only source of raw water to the FWTP, making it a very critical component of the City’s water supply chain.
PH1 was constructed in 1937, and has been in continual service since that time. Major modifications were performed in 1968, 1981, and 1989, to replace aging pumps and add new pumps to increase the station’s capacity. It currently has five vertical turbine pumps and its firm capacity is approximately 28.9 million gallons per day (MGD).
In 2002, a feasibility study entitled “Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project” (Feasibility Study) was prepared for the City by CH2M Hill (now Jacobs). Available funding was insufficient at that time to construct a new pumping facility or even to complete many of the recommended modifications. Therefore, the City was directed by National Oceanic and Atmospheric Administration (NOAA) Fisheries to pursue an interim retrofit solution for fish screening, which was installed at PH1 in 2006. However, the retrofitted screens depart from standard criteria under certain river and operating conditions and as such are not a long term solution.
City staff plans to completely replace PH1 because of the following general deficiencies:
• Its intake is located in a shallow area of the river that impacts its capacity depending on the status of the Anderson Cottonwood Irrigation District (ACID) dam downriver. • The existing intake and screens may not meet long term state and federal criteria regarding protection of endangered fish species.
• Its capacity will need to be increased to meet the future capacity of the FWTP. • Based on the City’s General Plan seismic hazard map, it is located in an area of high seismic liquefaction potential and may not be adequate to withstand critical damage during a design earthquake.
City staff will consider four project alternatives, or combinations thereof, for replacement of Pump House 1, including:
• Replacement at the existing Pump House 1 location;
• Replacement at a new river trail location, approximately 2,000 feet upriver; • Replacement at the Keswick Reservoir; and
• Replacement with a riverbank filtration collector well system.
Design services for the PH1 replacement will be broken into two phases. Phase 1 of the design is included in the attached Consulting and Professional Services Contract. It will include preliminary design services for evaluation of the project alternatives, and preparation of a preliminary design report to allow the City to determine the appropriate project alternative to pursue.
APPROVED
Packet Pg. 820 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 3 Phase 2 of the design is not included in the attached Consulting and Professional Services Contract. It will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, preparation of contract documents, and design services during the bid and construction periods for the selected project alternative. If the City is satisfied with Jacobs’ services at the completion of Phase 1 (expected spring of 2021), then staff intends to recommend at that time that the Council authorize negotiation for an amendment with Jacobs to add Phase 2 design services to the Contract.
Otherwise, a separate RFP will be required for Phase 2 engineering services.
CONSULTANT SELECTION PROCESS
A review and selection panel was formed with five members from the Public Works Water and Engineering Divisions. The panel’s evaluation was based on consultants’ ability and qualifications to perform all phases of the engineering services that will be required, including both Phases 1 and 2.
Four proposals, including design fees in sealed envelopes, were received on January 24, 2020.
The panel members evaluated and scored each proposal based on consultants’ understanding of the project/scope, project approach, experience with fish screens, experience with riverbank filtration collector wells, qualifications of the project team and manager, familiarity with City projects and required procedures, ability to complete projects on-time and within budget, and the proposed teams’ location. After reviewing the proposals, the panel elected to interview all four of the firms that proposed.
Oral interviews were held on March 12, 2020, at City Hall. Each consultant team was allowed 55 minutes to provide a presentation and answer the City’s questions. The questions asked were the same for all consultant teams and were not provided to any team until they arrived for the interview; at which time, each participant was provided the questions in writing. Review Panel members evaluated and scored each consultant team based on their presentation and responses to the questions.
After the oral interviews, the review panel:
• Combined scores from the consultants’ proposals and oral interview to determine their overall score;
• Ranked consultants based on their overall score; and
• After ranking, opened consultant’s sealed fee envelopes.
The panel ranked the firms as follows:
Rank Firm Fee
1 Jacobs $488,829
2 Black & Veatch $576,210
3 West Yost $997,956
4 Stantech $1,160,516
Applying the evaluation criteria to the proposals and oral interview scoring, it is the opinion of the selection panel that Jacobs is the most qualified team to provide the required services. This opinion is in part based on Jacobs’:
• Excellent fish screen and riverbank collector well design experience and qualifications; • Environmental and compliance team has a proven track record with similar projects;
APPROVED
Packet Pg. 821 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Report to Redding City Council April 28, 2020
Re: 4.11(d)--Award Request for Proposals No. 5094 Page 4 • Design experience in the Sacramento River near the project area; • Creative design approach and ideas presented in their oral interview; and • Local team.
Replacement of Pump House 1 has been included in the City’s Water Master Plan for several years and is a necessary and critical improvement for the City’s water supply chain. Staff believes that Jacobs is the most qualified team to provide the required design services and recommends that the Council authorize recommendations listed herein, including award to Jacobs’ for an amount not-to-exceed $488,829.
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
Attachments
Agreement (available online)
Location Map
APPROVED
Packet Pg. 822 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PREVWAGE-Consulting and Professional Services Contract Page 1 Rev. 02/17
CITY OF REDDING
CONSULTING AND PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT is made at Redding, California, by and between the City of Redding (“City”), a municipal corporation, and Jacobs Engineering Group Inc. (“Consultant”) for the purpose of City of Redding Pump House 1 Replacement Project (Phase 1-Preliminary Design).
WHEREAS, City does not have sufficient personnel to perform the services required herein thereby necessitating this Contract for personal services.
NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows:
SECTION 1. CONSULTANT SERVICES
Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, attached and incorporated herein. Consultant shall provide the services at the time, place and in the manner specified in Exhibit A.
SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Consultant for services rendered pursuant to this Contract, at the times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Four Hundred Eighty-Eight Thousand Eight Hundred TwentyNine Dollars ($488,829). This sum includes all out-of-pocket travel, lodging and incidental expenses incurred by Consultant that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made to Consultant for services rendered pursuant to this Contract.
B. Consultant shall submit monthly invoices to City for work completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee and the hours worked.
C. All correct, complete and undisputed invoices sent by Consultant to City shall be paid within thirty (30) calendar days of receipt.
D. Pursuant to Section 1781 of the Labor Code, Consultant is advised that the work contemplated in Exhibit A, Task 2.2 and 2.3 of this contract is subject to the payment of prevailing wages and all other requirements of the Prevailing Wage Law. The prevailing wage of each job classification may be found by inquiry with the California Department of Industrial Relations. Consultant shall comply with all laws related to the performance of public work including, but not limited to, the
APPROVED
Packet Pg. 823 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PREVWAGE-Consulting and Professional Services Contract Page 2 Rev. 02/17
employment of apprentices pursuant to Section 1777.5 of the Labor Code, work day/week hours and overtime rates pursuant to Sections 1813 and 1815of the Labor Code and the obligation set forth in Section 1774-1776 of the Labor Code in regards to payment of prevailing wages and to provide the City of Redding and Department of Industrial Relations certified payrolls when required. A certified copy of all payroll records relative to this project shall be submitted to the City of Redding along with the related invoice. Receipt of certified payroll records is a prerequisite to receiving payment.
E. No Consultant or subconsultant may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Consultant or subconsultant may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. All Consultants and subconsultants must furnish electronic certified payroll records to the Labor Commissioner. This requirement applies to all public works projects, whether new or ongoing. Consultant is further advised that the work contemplated herein is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
SECTION 3. TERM AND TERMINATION
A. Consultant shall commence work on or about May 11, 2020, and complete said work no later than December 31, 2021. Time is of the essence.
B. If Consultant fails to perform its duties to the satisfaction of City, or if consultant fails to fulfill in a timely and professional manner its obligations under this Contract, then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Consultant.
C. Either Party may terminate this Contract without cause on thirty (30) calendar days’ written notice. Notwithstanding the preceding, if the term set forth in Section 3.A. of this Contract exceeds ninety (90) calendar days in duration, Consultant’s sole right to terminate shall be limited to termination for cause.
D. Consultant hereby acknowledges and agrees that the obligation of City to pay under this Contract is contingent upon the availability of City’s funds which are appropriated or allocated by the City Council. Should the funding for the project and/or work set forth herein not be appropriated or allocated by the City Council, City may terminate this Agreement by furnishing at least thirty (30) calendar days’ written notice of its intention to terminate. In the event of a termination pursuant to this subdivision, Consultant shall not be entitled to a remedy of acceleration of payments due over the term of this Agreement. The Parties acknowledge and agree that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this Section.
APPROVED
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E. In the event that City gives notice of termination, Consultant shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Consultant pursuant to this Contract. City shall have full ownership, including, but not limited to, intellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.
F. In the event that City terminates the Contract, City shall pay Consultant the reasonable value of services rendered by Consultant pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Contract. Consultant shall, not later than ten (10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City’s representative is necessary to determine the reasonable value of the services rendered by Consultant.
G. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party’s failure to perform each obligation required by this Contract.
SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. City shall make its facilities accessible to Consultant as required for Consultant’s performance of its services under this Contract, and, upon request of Consultant, provide labor and safety equipment as required by Consultant for such access.
B. Pursuant to the City’s business license ordinance, Consultant shall obtain a City business license prior to commencing work.
C. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.
D. Consultant shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultant performs under this Contract. Any and all taxes imposed on Consultant’s income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant shall not
APPROVED
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be eligible for coverage under City’s workers’ compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit.
E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.
F. No portion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as City’s Risk Manager shall determine to be necessary.
G. Consultant, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.
H. Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of City.
Consultant shall retain such records for three (3) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.
I. Consultant shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant’s profession. All products of whatsoever nature which Consultant delivers to City pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.
J. All completed reports and other data or documents, or computer media including diskettes, and other materials provided or prepared by Consultant in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Consultant. City shall release, defend, indemnify and hold harmless Consultant from all claims, costs,
APPROVED
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expenses, damage or liability arising out of or resulting from City’s use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Consultant, except for use by City on those portions of the City’s project for which such items were prepared.
K. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultant shall comply with all requirements of the Political Reform Act (Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant’s economic interest, and 2) if required by the City Attorney, Consultant shall file financial disclosure forms with the City Clerk.
SECTION 5. INSURANCE
A. Unless modified in writing by City’s Risk Manager, Consultant shall maintain the following noted insurance during the duration of the Contract:
Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers’ Compensation and Employers’ Liability X
Professional Liability (Errors and Omissions) X
(Place an “x” in the appropriate box)
B. Coverage shall be at least as broad as:
1. Insurance Services Office form number CG-0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;
2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;
3. Statutory Workers’ Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;
APPROVED
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4. Professional Liability (Errors and Omissions) Insurance, appropriate to Consultant’s profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.
5. The City does not accept insurance certificates or endorsements with the wording “but only in the event of a named insured’s sole negligence” or any other verbiage limiting the insured’s insurance responsibility.
C. Any deductibles or self-insured retentions must be declared to and approved by City.
At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.
D. The General Liability shall contain or be endorsed to contain the following provisions:
1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant.
The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.
2. The insurance coverage of Consultant shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
3. Coverage shall state that the insurance of Consultant shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given to City. In addition, Consultant agrees that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days’ prior written notice has been given to City.
E. Insurance is to be placed with insurers with a current A.M.Best’s rating of no less than A-VII.
F. Consultant shall designate the City of Redding as a Certificate Holder of the
APPROVED
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insurance. Consultant shall furnish City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnished to: Risk Management Department, City of Redding, 777 Cypress Avenue, Redding, CA 96001. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City’s Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been provided, or not been provided in a timely manner.
G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification.
H. If any policy of insurance required by this Section is a “claims made” policy, pursuant to Code of Civil Procedure § 342 and Government Code § 945.6, Consultant shall keep said insurance in effect for a period of eighteen (18) months after the termination of this Contract.
I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Consultant shall immediately notify City’s Risk Manager by telephone at (530) 225-4068. No later than three (3) calendar days after the event, Consultant shall submit a written report to City’s Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Consultant’s insurance company; and 4) a detailed description of the damage and whether any City property was involved.
SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782.8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.
APPROVED
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B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.
C. The Consultant’s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant’s inability to evaluate liability. The Consultant shall respond within thirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City.
If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.
D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Contractor.
E. City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City’s interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.
SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.
B. This document, including all exhibits, contains the entire agreement between the
APPROVED
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parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Consultant. No verbal agreement or conversation with any official, officer, agent or employee of City, either before, during or after the execution of this Contract, shall affect or modify any of the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract.
C. No covenant or condition to be performed by Consultant under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Consultant of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.
D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.
E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.
F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.
G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.
H. In the event of a conflict between the term and conditions of the body of this Contract
APPROVED
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and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant.
SECTION 8. SURVIVAL
The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive termination of the Contract.
SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances and codes of federal, state and local governments.
B. In the performance of this Contract, Consultant shall not discriminate against any employee or applicant for employment because of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Consultant shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training.
SECTION 10. REPRESENTATIVES
A. City’s representative for this Contract is Kurt Maire, email [email protected], telephone number (530) 225-4081, fax number (530) 245-7024. All of Consultant’s questions pertaining to this Contract shall be referred to the above-named person, or to the representative's designee.
B. Consultant’s representative for this Contract is Kim Hein, email [email protected], telephone number (530) 355-8488. All of City’s questions pertaining to this Contract shall be referred to the above-named person.
C. The representatives set forth herein shall have authority to give all notices required herein.
SECTION 11. NOTICES
A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10) and delivered by facsimile,
APPROVED
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with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:
To City:
City of Redding – Engineering
Mr. Kurt Maire, P.E.
777 Cypress Avenue
Redding, CA 96001
To Consultant:
Jacobs Engineering Group Inc.
Mrs. Kimberly Hein, P.E.
2525 Airpark Drive
Redding, CA 96001
B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.
C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.
SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right, power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.
B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Consultant or otherwise substantially change the scope of the services provided herein.
SECTION 13. DATE OF CONTRACT
The date of this Contract shall be the date it is signed by City.
APPROVED
Packet Pg. 833 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 834 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) 2525 Airpark Drive
Redding, CA 96001
United States
T +1.530.243.5831
F +1.530.243.1654
www.jacobs.com
Jacobs Engineering Group Inc.
PPS0402201345RDD 1
Exhibit A
April 14, 2020
Attention: Josh Watkins, Water Manager
City of Redding
777 Cypress Avenue
Redding, CA 96001
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project (Phase 1 – Preliminary Design)
Dear Mr. Watkins:
This letter presents Jacobs Engineering Group, Inc.’s (JACOBS) proposed Scope of Engineering Services (Exhibit A) for the Pump House 1 Replacement Project - Phase 1 Preliminary Design (Project). We are proposing to perform the work under the City of Redding Consulting and Professional Services Agreement on a not-toexceed time and materials basis per the rate schedule (Exhibit B).
Per Request for Proposal (RFP) No. 5094, the effort associated with this Project will require two separate phases.
Phase 1 will involve preliminary design (alternatives evaluation) services and preparation of a Preliminary Design Report (PDR) with recommendations. Phase 2 will involve the detailed design, environmental compliance documentation, permitting, project funding assistance, right-of-way acquisition, and preparation of contract documents, as well as design services during the bid and construction periods for replacement of Pump House 1 (PS1)and installation of a new raw water pipeline, as required. The City will issue a contract for Phase 1. If the City is satisfied with the PDR and the JACOBS services to that point, the City intends to provide JACOBS a contract amendment to work on Phase 2.
Project Introduction
The City of Redding (City) PS1 supplies approximately 28.9 million gallons per day (mgd) of Sacramento River water to the Foothill Water Treatment Plant (FWTP) through two 30-inch-diameter pipelines. It is the primary delivery source and a critical component for the FWTP. PS1 is currently located on the right bank (looking downstream) of the Sacramento River along the Sacramento River Trail approximately 0.25 miles upstream of the Diestelhorst Bridge.
PS1 is scheduled for replacement based primarily on the following:
▪ Current location is within significant habitat for endangered winter-run salmon and the current screening is not optimal for species protection and does not meet state and federal fishery criteria. ▪ Limited intake capacity during low river stages due to shallow river depth during times when the AndersonCottonwood Irrigation District (ACID) diversion dam flashboards are not in place. This situation makes the City dependent on ACID operations at the diversion dam, which typically has flashboards installed only from April to November.
APPROVED
Packet Pg. 835 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 2
▪ The City’s General Plan identified PS1 as being located in an area of high seismic liquefaction potential and recommended that the structure be evaluated for its ability to withstand damage during a design earthquake.
▪ Proposed FWTP expansion up to a capacity of 42 mgd per the City’s Water Master Plan. ▪ Limited workspace for maintenance around the pumping units and other equipment.
The objective of Phase 1 Preliminary Design is to provide review of alternatives, sufficient engineering, major design elements, economic information, and screening the alternatives so the City can decide how to proceed with implementation of the Project. Alternatives, including combinations thereof, will be selected in a collaborative process with the City to be evaluated during Phase 1 and include the following:
▪ Alternative 1 – Existing Pump Station 1 Location
▪ Alternative 2 – New River Trail Location
▪ Alternative 4 – Keswick Reservoir Location
▪ Alternative 5 – Riverbank Filtration Collector Well System Scope of Engineering Services
The scope of engineering services to provide for the Project definition phase are outlined by tasks below:
Task 1 – Project Management, Meetings, and Quality Control Subtask 1.1 – Project Management
The purpose of this subtask is to provide for the initiation and overall management of Project activities. An overall schedule and work plan will be developed and implemented so that work activities are completed in an integrated and timely manner. In addition, this task includes those elements necessary to manage, lead, and control the Project.
JACOBS will furnish project management services for the Project, as follows:
▪ Status Reporting – Monitor budget, progress, and schedule. Monitor work efforts and evaluate actual versus planned progress. Changes in scope will be communicated to the City. Provide verbal progress reports to the City’s project manager as necessary.
▪ Administration – Maintain Project records, manage and process Project communications, and coordinate Project administrative matters. Prepare monthly invoices and Project status reports. ▪ Coordination – Coordinate tasks/subtasks and staff, including coordination with the City, to complete authorized work on schedule and within budget.
JACOBS will manage the health, safety, and environmental activities of its staff. JACOBS will prepare a projectspecific Health and Safety Plan. JACOBS will address safety in the office and during site visits. JACOBS is not responsible for the health and safety of other project participants.
Deliverables: Monthly invoices with status reports.
Subtask 1.2 – Meetings
The purpose of this subtask is to provide coordination of Project activities.
APPROVED
Packet Pg. 836 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 3
JACOBS will conduct meetings for the Project as follows:
▪ Kickoff meeting with City of Redding at City Hall to reinforce key project objectives, critical milestones, budget, critical success factors, and team roles and responsibilities (assume 4 hours with Project Manager, Design Manager, and four key design team members).
▪ Up to 12 monthly status conference calls or meetings at City Hall between City and JACOBS. JACOBS will prepare monthly agendas and summary minutes, including ongoing work, issues pending, action items, and status of open action items.
▪ One (1) Alternatives Analysis Workshop with the City (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting Leads).
▪ One (1) Preliminary Design Workshop with City and state/federal agencies (assume 4 hours; attended by Project Manager, Design Manager, Environmental, and Permitting leads).
Deliverables: Meeting agendas and meeting minutes.
Subtask 1.3 – Quality Control
The purpose of this subtask is to provide quality assurance/quality control (QA/QC) for the Project. Upon completion of the Draft and Pre-Final PDR phases, senior members of the JACOBS team will review design and construction methodology, drawings, calculations, Project design report, and the overall integrity of the design.
Internal reviews by senior engineers using quality review forms (QRFs) will be performed on Draft and Pre-Final PDR deliverables.
Comments received from the quality control reviewers will be reviewed and adjudicated by the design team, with changes and additions incorporated into the design documents prior to delivery to the City.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
Task 2 – Data Review, Geotechnical Investigations, and Survey/Mapping Subtask 2.1 Data Review
JACOBS will review available data, reports, mapping, and geotechnical reports. The following information may include, but not limited to:
▪ CH2M HILL (now JACOBS) prepared the Draft Feasibility Study for the City of Redding Pump House No. 1 Fish Protection Project in February 2002.
▪ Record Documents: JACOBS will review available record documents, including record drawings, technical specifications, design reports, and geotechnical data reports. ▪ Federal, State, and Local Requirements: JACOBS will determine, with assistance from the City, regulatory requirements applicable for the Project. JACOBS will research and document restrictions as they pertain to the proposed Project alternatives.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
APPROVED
Packet Pg. 837 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 4
Subtask 2.2 Geotechnical Investigations
JACOBS will perform geotechnical and geophysical investigations necessary to provide sufficient data for Phase 1.
Geophysical refraction surveys will be performed to provide profiles with well-contrasted changes in seismic velocity that facilitates interpretation of subsurface stratigraphy. The seismic velocity of the rock will evaluate the feasibility of excavation, or excavatability, of the rock and feasibility of driving sheet piles for scour protection and cofferdam construction.
One geophysical refraction survey line is proposed for each Alternative 1 and Alternative 2 (two lines total), but no survey lines will be provided for either Alternative 4 or Alternative 5. The survey reveals subsurface strata to the anticipated excavation depth. Following the completion of the geophysical survey, up to two soil borings will be drilled adjacent to the river trail at the location of the proposed pump station.
The potential for liquefaction will be evaluated from the borehole data, as liquefaction mitigation would significantly contribute to the cost of the alternative. Samples are tested in the laboratory to evaluate their consistency and properties.
Up to two soil borings total will first be drilled at two potential collector well sites. The sites are identified as Area 4 in the 1972 report to the City by Ranney, and an area on the south side of the river near the ACID Fish Screen.
If the soil borings find adequate sands and gravels are present for a potential collector well and the City approves the pumping well site, up to one 12-inch-diameter pumping well will be completed.
Three observation wells would be installed at approximate radial distances between 30 to 150 feet from the pumping/test well at a location approved by the City. These wells would be used to monitor how the water table responds to pumping from the test well. Following development of all the wells, the test well would be pumped for a minimum of 24 hours while observing the response in the monitoring wells. The results of the pumping test will be used to estimate the hydraulic capacity of the proposed collector well site.
Assumptions: The soil boring drilling and geophysical surveys are performed during the course of one working day at each location. The well installation development and testing would be completed during approximately 2 weeks at each location. It is assumed that site access is provided for the geophysical crew and drill rigs. It is assumed that no permits will be needed to perform the geophysical survey. Well permits will be obtained through Shasta County. The geophysical survey and drilling crews will work under the supervision of JACOBS.
Assume that City encroachment permits will be required for borings and City will waive the encroachment permit fees.
Deliverables: A geotechnical data report will be prepared to summarize the field investigation and testing results.
The geologic hazards associated with each alternative will be discussed and a determination will be made of the potential for a future collector well at up to two sites. A geotechnical data report will be incorporated in the PDR.
Subtask 2.3 Surveying and Mapping
Ground surface surveys, both on bank and on the river bottom, will be performed as necessary to complete the preliminary design for Alternative 1 and Alternative 2. Two cross-sections perpendicular to the river will be surveyed at both the Alternatives 1 and 2 sites to determine preliminary facility elevations. Assumes two people
APPROVED
Packet Pg. 838 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 5
for one day in the field for this task. No surveying and mapping are included herein for Alternatives 4 and 5 because this information is not required for Phase 1 evaluations.
JACOBS will perform a preliminary right-of-way assessment and identify potential right-of-way issues based on readily available GIS data. Right-of-way surveys will be performed in Phase 2.
Deliverables: No specific deliverables; work products to be incorporated in the PDR.
Task 3 – Preliminary Environmental Review
The purpose of this task is to evaluate the environmental viability and issues related to each proposed alternative. JACOBS will perform a screening-level review of the biological and cultural impact potential for each site based upon readily available data and technical experience in the Project area. This includes for each site:
▪ One-day reconnaissance level site visit with California Natural Diversity Data Base (CNDDB) and Biogeographic Information and Observation System Database (BIOS) data reviews for any potential endangered or listed species within each Project.
▪ Identification of the likely Area of Potential Effect (APE) and initial review by a JACOBS archaeologist and cultural resources specialist. California Historical Resource Information System (CHRIS) surveys will likely only be completed for the selected alternative in Phase 2. ▪ Review of water rights and evaluation for change in point-of-diversion. ▪ Preliminary delineation of the Ordinary High-Water Mark (OWHM) is performed for an engineering alternatives review. Detailed wetland delineation and permitting is completed in Phase 2 once the Project is defined.
▪ Coordination with National Marine Fisheries Service (NMFS), California Department of Fish & Wildlife (CDFW), and United States Army Corps of Engineers (USACE) to determine the preliminary feasibility of each selected alternative.
▪ Gather information related to existing river bank collector well systems adjacent to anadromous waterways in northern California and analyze their permitting and regulatory challenges.
Assumptions:
▪ Least Environmentally Damaging Practicable Alternative (LEDPA) document will not be completed in Phase
1. LEDPA analysis will be included in Phase 2 if individual permit cannot be avoided from USACE. ▪ California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance is considered for each alternative with assumptions. CEQA and NEPA documents are included in Phase 2.
Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.
Task 4 – Construction Funding Evaluation
The purpose of this task is to provide a list of viable funding alternatives like California State Revolving Fund (SRF) and the Water Infrastructure Finance and Innovation Act (WIFIA) for the project construction and rank them based on likelihood of successful application, associated interest rates, terms, design or construction related requirements, potential impacts to the project schedule, related reporting or monitoring requirements, and other important aspects associated with each funding alternative.
APPROVED
Packet Pg. 839 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 6
Assumptions:
▪ Up to four funding mechanisms are reviewed and ranked in the PDR. ▪ Applications for funding submission are not included in Phase 1.
Deliverables: No specific deliverables; work products to be incorporated in the Preliminary Design Report.
Task 5 – Preliminary Design Report
The purpose of this task is to provide the City of Redding with a PDR with the preferred alternative for the City to consider for Phase 2 Final Design.
JACOBS will follow a three-phase process for delivery of the preliminary design for the Project. This process includes producing preliminary deliverables at three phases of the design (Draft, Pre-Final, and Final Preliminary Design). At the Draft and Pre-Final phases, JACOBS will provide information for review and provide for resolution of key issues before proceeding to the next phase. The information collected, and the concepts defined in each consecutive phase, will form the basis for subsequent work.
Each phase will include specific deliverables, which are identified in the following subtasks. Design review workshops (at City Hall) with the City of Redding will be conducted at critical design milestones as identified in the following subtasks. The City of Redding will provide comments to JACOBS within 3 weeks of receiving the documents.
Project Design Criteria
The Project design criteria will be developed for evaluating the alternatives and will be included in the PDRs.
Engineering design criteria will address resource agency criteria, structural, civil, geotechnical, mechanical, electrical, conveyance pipeline, cost and financial analysis, and construction elements. Operations criteria will encompass diversion requirements and other operations to maintain water deliveries during construction.
Development and Evaluation of Alternatives and Components Alternatives will be developed in concert with the City. JACOBS anticipates up to four alternatives will be evaluated per the project design criteria. JACOBS will prepare information associated with each alternative to provide information for a project workshop with the City and agencies to ensure consensus of alternatives.
JACOBS will evaluate design criteria and prepare conceptual design documents for the alternatives and components. Conceptual design documents will include approximately three drawings per alternative: site plan, facility layout plan, cross sections, river and screen criteria, construction phasing approach, operations and maintenance (O&M), construction cost estimates, and life-cycle cost will be included in the PDRs.
JACOBS will provide a clearly defined ranking system and rank the four alternatives based on performance, capital and operating costs, environmental impacts, and other factors that should be considered.
Subtask 5.1 – Draft Preliminary Design Report
JACOBS will prepare Draft Preliminary Design Report to document the information prepared to select the preferred design alterative for the Project.
APPROVED
Packet Pg. 840 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 7
The Draft PDR will include cost estimates for the remaining phases of the Project, including environmental and permitting, easement acquisition (City to provide land value assumptions), final engineering and design, services during construction (engineering support and construction management), construction, and O&M.
Construction cost estimates will be prepared to the level of accuracy based on the information available within normal industry standards. Estimates will be formatted in accordance with the Project design CSI specification format and segregated by facility. Where sufficient detailed information is lacking to obtain reasonably accurate prices of materials a contingency allowance may be applied. Escalation allowances will be used to provide an opinion of the estimated construction costs at the midpoint of construction.
This report is expected to be a working document at this stage of design.
JACOBS will facilitate a Preliminary Design Workshop with the City and agencies to review the preliminary design and receive input from the City and agencies.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Draft PDR documents and preliminary construction cost estimates.
Subtask 5.2 – Pre-Final Preliminary Design Report
JACOBS will prepare Pre-Final PDR for the Project. PDR review comments from the City and federal and state agencies will be incorporated. The Pre-Final submittal will include the concept drawings and preliminary construction costs. The PDR will include an estimate for annual operating costs, estimated service life for major components and equipment, and provide a life-cycle cost analysis for each alternative.
The Pre-Final PDR review submittal will recommend a project alternative and is intended to be essentially ready for City of Redding preferred alternative selection. The PDR will document the major design criteria used for the various project components.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of Pre-Final PDR documents and preliminary construction cost estimates.
Subtask 5.3 – Final Preliminary Design Report
This is the final phase of the PDR. Review comments from the Pre-Final PDR from the City of Redding review will be incorporated. JACOBS will prepare the Final PDR, which will be stamped by California Registered Professional Engineers. The Final PDR will include design criteria, to be used as the preliminary basis of design for Phase 2, for the City’s preferred alternative.
Deliverables: Electronic files (pdf format) and five (5) hard copy sets of P.E. stamped PDR documents.
Schedule
The Scope of Engineering Services and activities is anticipated to commence in May 2020 and will be completed no later than March 2021 assuming COVID-19 does not affect field work schedules. The Scope of Engineering Services and activities associated with this Project will be completed in accordance with the following approximate milestones:
▪ Project Authorized and Notice to Proceed by City of Redding– Mid-May 2020 ▪ Complete Draft Preliminary Design – September 2020
APPROVED
Packet Pg. 841 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) April 14, 2020
Subject: Scope of Engineering Services to City of Redding (COR) Pump House 1 Replacement Project PPS0402201345RDD 8
▪ Complete Pre-Final Preliminary Design – December 2020 ▪ Complete Final Preliminary Design – March 2021
The Scope of Engineering Services shall be considered complete when final deliverables are deemed acceptable by the City. Efforts will be made by the JACOBS to complete the work in a timely manner. However, it is agreed that the JACOBS cannot be responsible for delays occasioned by factors beyond JACOBS control, or factors which would not reasonably have been foreseen at the time this Scope of Engineering Services was executed.
Budget
The budgetary amount for professional services and expenses are provided in Exhibit B. JACOBS will make reasonable efforts to complete the work within the budget. JACOBS is not obligated to incur costs beyond the indicated budget, as may be adjusted, and the City of Redding is not obligated to pay JACOBS beyond these limits.
The rates as shown in Exhibit B will be escalated for year 2021, while not exceeding the authorized total amount.
In the event that a task or subtask is complete and the task or subtask budget is not fully spent, upon City approval, remaining funds may be transferred to other tasks which might require additional budget, while not exceeding the authorized total amount.
Additional Services Not Included
The services described below are not included in this Scope of Engineering Services but can be performed if requested and approved by City and JACOBS. Time, scope, and fee have not been budgeted for the tasks listed hereunder. Authorization to proceed shall be in the form of an amendment to this Scope of Engineering Services specifying the work to be performed and the additional payment for such services rendered. ▪ Additional workshops not listed above
▪ Environmental permitting support exceeding those listed above ▪ Survey and mapping exceeding those listed above
▪ Final engineering and design services
▪ Construction management services
▪ Materials testing or special inspection services
▪ Additional items noted to be excluded within the Scope of Engineering Services If you have any questions or require further information do not hesitate to contact Kimberly Hein at 530.355.8488.
Sincerely,
Lisa Alliger, P.E. Kimberly Hein, P.E.
Manager of Projects Project Manager
cc: Kurt Maire, City of Redding Public Works Engineer
APPROVED
Packet Pg. 842 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) Exhibit B
PPS0402201345RDD 1
Engineering Services for the Pump House 1 Replacement Project for the City of Redding
Consultant Fee
Phase 1 Fee Summary
Task
No. Description Labor Fee
Subcontractor
Fee Expenses Fee
Task 1 Project Management
Task 1.1 Project Management $23,376.00 $0.00 $0.00 $23,376.00 Task 1.2 Meetings $21,148.00 $0.00 $1,000.00 $22,148.00 Task 1.3 Quality Control $17,664.00 $0.00 $0.00 $17,664.00 Task 1 Subtotal $62,188.00 $0.00 $1,000.00 $63,188.00
Task 2 Data Review, Geotechnical Investigations, and Survey/Mapping Task 2.1 Data Review $14,892.00 $0.00 $0.00 $14,892.00
Task 2.2 Geotechnical
Investigations
$41,016.00 $19,541.00 $2,000.00 $62,647.00
Task 2.2 Drilling/Pump Testing $0.00 $135,524.00 $0.00 $135,524.00 Task 2.3 Surveying and Mapping $4,080.00 $7,455.00 $800.00 $12,335.00 Task 2 Subtotal $59,988.00 $162,520.00 $2,800.00 $225,308.00 Task 3 Preliminary Environmental
Review
$44,288.00 $0.00 $0.00 $44,288.00
Task 3 Subtotal $44,288.00 $0.00 $0.00 $44,288.00
Task 4 Construction Funding
Evaluation
$19,576.00 $0.00 $0.00 $19,576.00
Task 4 Subtotal $19,576.00 $0.00 $0.00 $19,576.00
Task 5 Preliminary Design Report
(Preliminary, Pre-Final, and
Final PDR)
$136,469.00 $0.00 $0.00 $136,469.00
Task 5 Subtotal $136,469.00 $0.00 $0.00 $136,469.00
TOTAL PHASE 1 $488,829.00
APPROVED
Packet Pg. 843 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project) PPS0402201345RDD 2
Consultant Rates
Engineering Services for the Pump House 1 Replacement Project for the City of Redding 2020 Hourly Billing Rates
Labor Classification
Hourly Billing
Rate
Office/Clerical/Accounting $108
Junior-Level Technician $80
Mid-level Technician $123
Senior-Level Technician $179
Staff Engineer 1 $122
Staff Engineer 2 $133
Associate Engineer $135
Project Engineer $187
Engineer Specialist/Associate Project Manager $204
Senior Technologist/Project Manager $255
Principal Technologist/Senior Project Manager $283
Includes engineering, consulting planner, and scientist disciplines.
Notes:
1) A markup of 5 percent will be applied to all Other Direct Costs and Expenses. 2) Direct expenses are those necessary costs and charges incurred for the PROJECT including, but not limited to:
a) The direct costs of transportation, meals and lodging, mail, subcontracts, outside services, and equipment and supplies.
b) Consultant’s current standard rate charges for direct use of Consultant’s vehicles, laboratory test and analysis, printing and reproduction services, and certain field equipment; and c) Consultant’s standard project charges for special health and safety requirements of Occupational Safety and Health Administration.
3) Consultant’s current standard rates for direct expenses shall be used. These rates are subject to change following internal audits and reviews.
4) These rates are effective January 1, 2020, through December 31, 2020. Rate schedule is subject to annual revision to reflect current rates and not to exceed 4 percent per year for subsequent years of the contract.
APPROVED
Packet Pg. 844 Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
APPROVED
Packet Pg. 845
Attachment: Previous Staff Reports (multiple) (9.11(h)--Accept Update for Pump Station 1 Replacement Project)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions:
(1) Adopt Resolution approving and adopting the 51st Amendment to City Budget Resolution No. 2025-049 appropriating $425,010; and
(2) Approve the First Amendment to the contract (C-11231) with Burke, Williams & Sorensen, LLP, in a not-to-exceed amount of $1,220,000, for the provision of legal services as Interim City Attorney for the City of Redding, effective upon signing.
Fiscal Impact
The proposed contract amendment will have a fiscal impact across multiple City funds. Costs will be allocated first by savings within the City Attorney’s office, as well as associated direct charges for City Attorney services. The total savings from vacant positions and associated direct charges is $740,020. The next amount is for the direct charges for negotiation and employee associated services of $100,000, which will be charged to the Employer Services Fund. After those amounts are utilized the remaining $379,980 will be allocated using the Cost Allocation Plan as the basis of the additional charges to the divisions and funds as outlined on the attached budget resolution. The General Fund will be directly responsible for $153,440, while the remaining amount will be the responsibility of the other funds.
Alternative Actions
City Council could decline to approve the proposed contract and give staff alternate direction with regard to seeking negotiations with another firm.
MEETING DATE: August 18, 2026
ITEM NO. 9.14(a)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.14(a)--First Amendment to Contract with Burke, Williams & Sorensen, LLP to provide legal services as Interim City Attorney.
Mary Anne Wagner, Interim
City Attorney
Packet Pg. 846
Report to Redding City Council August 13, 2026
Re: 9.14(a)--First Amendment to Contract with Burke, Williams & Sorensen, LLP to Provide Legal Services Page 2
Background/Analysis
The City Attorney is the legal counsel for the City Council and City staff, advising City officials on all legal matters involving the City. The City Attorney reviews all contracts, leases and agreements entered into by the City, assists departments in the research and development of City resolutions and ordinances, oversees the Risk Management Liability, Litigation and Insurance Division, and represents the City in state and federal court. Most matters addressed by the City Attorney are critical in nature and time sensitive.
Burke, Williams & Sorensen, LLP, has an experienced public law practice group that provides city attorney services. The managing partner of their Marin office, Benjamin Stock, has experience as a City Attorney for City of Benicia and Foster City and has tackled a range of challenging municipal law issues, including organizational turn around. The proposed contract would have Mr. Stock serve as the Interim City Attorney, although a majority of day-to-day work is expected to be handled by another partner in the firm, Mary Wagner. Ms. Wagner also has extensive municipal law experience, including twenty years as the City Attorney for the City of Sausalito.
It is recommended that City Council approve the proposed contract with Burke, Williams & Sorensen and appoint Ms. Mary Anne Wagner as the Interim City Attorney replacing Benjamin Stock. Mr. Stock’s schedule does not allow him to continue to serve in the official capacity of Interim City Attorney.
Environmental Review
This is not a project defined under the California Environmental quality Act, and no further action is required.
Council Priorities/City Manager Goals
This agenda item is a routine operational item.
Attachments
Budget Resolution
031726 Staff Report - Interim City Attorney
First Amendment - Burke Williams & Sorensen LLP -11231
C-11231 - Interim City Attorney Services Burke, Williams & Sorensen, LLP Packet Pg. 847
Resolution No. 2026 - ____
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2025-049 be and is hereby amended as follows:
Fiscal Year Ended 2027
Fund Division Description Increase Decrease
101 1001 City Council 510 -
101 1011 City Manager 10,800 -
101 1021 City Clerk 2,570 -
101 1031 City Attorney 890 -
101 1041 City Treasurer 1,060 -
101 1045 Finance 4,710 -
101 1048 Purchasing 580 -
101 1051 Personnel 11,570 -
101 1099 Non-Departmental 550 -
101 1101 Permit Center 860 -
101 1111 Building Department 3,160 -
101 1121 Planning 5,080 -
101 1131 Code Enforcement 1,240 -
101 1401 Police - Administration 5,070 -
101 1402 Police - Field Operations 25,560 -
101 1403 Police - Investigations 4,030 -
101 1404 Police - Services Division 3,920 -
101 1501 Fire - Administration 1,340 -
101 1502 Fire - Suppression 20,660 -
101 1503 Fire - Prevention 1,700 -
101 1550 Fire - Grants 550 -
101 1601 Public Works - Engineering 17,510 -
101 1621 Streets - General and Administrative 5,740 -
101 1701 Community Services Administration 7,950 -
101 1711 Parks 6,740 -
101 1721 Recreation Programs 7,410 -
101 1791 Parks Grants 550 -
101 1796 Parks Impact Fees 550 -
101 1999 Transportation & RABA Support 580 -
175 5201 Parking System - Operation 1,100 -
175 5211 Parking System - Enforcement 190 -
181 5301 Library 1,100 -
191 9161 CDBG Programs and Administration 890 -
191 9171 CDBG RLF Programs and Administration 540 -
191 9181 HOME Program - Federal Grants 910 -
191 9191 State & Local Housing and Community Development 1,660 - 195 9111 Successor Housing Agency 460 -
196 9103 RHA - Housing Choice Voucher Fund 2,130 -
201 7101 Redding Regional Airport 3,950 -
211 8003 REU - Interdepartmental 3,320 -
211 8005 REU - Administration 31,110 -
221 6101 Water - General and Administration 8,270 -
221 6104 Water - System Operation and Maintenance 1,100 - 221 6191 Water - Capital Outlay 550 -
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 51st AMENDMENT TO CITY BUDGET RESOLUTION NO. 2025-049 INCREASING APPROPRIATIONS BY $425,010 FOR THE CONTRACT WITH BURKE, WILLIAMS &
SORENSON, LLP FOR THE PROVISION OF LEGAL SERVICES AS INTERIM CITY ATTORNEY FOR FISCAL YEAR 2026-27.
51st AMENDMENT TO CITY BUDGET RESOLUTION NO. 2025 -049