Agenda packet — Redlands City Council, March 1, 2022

CITY OF REDLANDS

CITY COUNCIL

SUCCESSOR AGENCY

A G E N D A S
MARCH 1, 2022

PAUL BARICH
Mayor

EDDIE TEJEDA
Mayor Pro Tempore

DENISE DAVIS
Council Member
JENNA

GUZMAN-LOWERY
Council Member

MICK GALLAGHER
Council Member
***

JEANNE DONALDSON
City Clerk

ROBERT DAWES
City Treasurer

CHARLES M. DUGGAN JR.

City Manager
DANIEL J. McHUGH
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California

March 1, 2022
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A G E N D A

The following information comprises the agenda for the regular meetings of the City Council of the City of Redlands and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California. Although the meeting is open to the public, seating has been reduced to allow for social distancing.

TUESDAY, MARCH 1, 2022
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us, click on Join a Meeting
Enter the Meeting ID 824 4618 0187, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 824 4618 0187
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak

To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS

5:00 P.M.

A. Call City Council Meeting of the City of Redlands to Order.

March 1, 2022
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B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)

C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney McHugh)
One Case:
a. Chase Management, Inc vs. City of Redlands, San Bernardino Superior Court Case No.CIVDS 1907758

2. Conference with labor negotiator - Government Code §54957.6 (Mayor Barich, and Council Member Gallagher)
Agency Negotiators: Paul Barich, and Mick Gallagher
Employment Organization: Redlands Professional Firefighters Association (RPFA)

March 1, 2022
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6:00 P.M.

D. Reconvene City Council Meeting

1. Consideration of selecting a preferred map and introduction of Ordinance No. 2931 amending Chapter 2.03.030 of the Redlands Municipal Code relating to the adjustment of current City Council Member Election District Boundaries (Mayor to declare meeting open as a public hearing) (Development Services Director Desatnik)

E. Invocation by Mayor Barich - Pledge of Allegiance
(In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.)

F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)

G. Public Comments - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)

H. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve minutes of the regular meeting of February 15, 2022 (City Clerk Donaldson)

2. Authorize issuance of a Proclamation declaring the month of March 2022 as American Red Cross Month (Mayor Barich)

3. Authorize issuance of a proclamation declaring the month of March 2022 as Women's History Month (Council Member Davis and Council Member Guzman-Lowery)

4. Approve Resolution No. 8310 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days (Council Member Davis)

5. Approve an agreement with Genesis Staffing Firm for City-wide janitorial services in the amount of $21,400.75 per month for a term of six (6) months with a total agreement amount not-to-exceed $128,404.51 (Assistant City Manager Boatman)

6. Receive and File a Municipal Utilities and Engineering Department Emergency Procurement for the construction of a Sanitary Sewer Collection System Trunk Line, and approve an additional appropriation of $109,172 (Municipal Utilities and Engineering Department Director Harris)

I. Communications

1. Discussion and possible action relating to the use of State and Local Fiscal Recovery Funds March 1, 2022
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1. Discussion and possible action relating to the use of State and Local Fiscal Recovery Funds (SLFRF) through the American Rescue Plan Act (ARPA) (Assistant City Manager McConnell)

2. Discussion and possible action relating to the Mid-Year General Fund Budget Review for Fiscal Year 2021-22 and consideration of additional appropriations included therein (City Manager Duggan and Management Services/Finance Director Garcia)

3. Discussion regarding the position of Mayor being elected “at large”, and possible direction to staff to develop two district maps to support having an “at large” Mayor (Mayor Pro Tem Tejeda)

J. New Business

1. Consideration of a request for the serving and consumption of alcoholic beverages at Heritage Park and the Grove School property for the Farm to Fork Dinner Fundraiser supporting the Armantrout Education Foundation to be held on April 30, 2022, and determination that approval of the request is exempt from environmental review pursuant to Section 15061(b)(3) of the state’s guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)

K. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)

L. Adjournment
The next regular meeting of the City Council will be held on March 15, 2022

M. Successor Agency of the former Redevelopment Agency of the City of Redlands

1. Call regular meeting of the Successor Agency Board of Directors to order.

2. Public Comments
(At this time, the Agency Board will provide an opportunity for the public to address them on any subject, within the jurisdiction of the Successor Agency of the former Redevelopment Agency of the City of Redlands, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)

3. Consent Calendar

a. Approve minutes of the regular meeting of February 1, 2022 (Secretary Donaldson)

b. Communication to the Successor Agency Board of the Approval of the Recognized Obligation Payment Schedule and Administrative Budget for July 1, 2022, through June 30, 2023 (Management Services/Finance Director Garcia)

c. Approve Resolution No. 492 Delegating Investment Authority to the City Treasurer Pursuant to Government Code Section 53607 (City Treasurer Dawes)

4. Adjourn Successor Agency Board of Directors' meeting The next regular meeting of the Agency will be held on April 5, 2022

March 1, 2022
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If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)

Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcasted at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Agendas, staff reports and minutes of the City Council of the City of Redlands are available on the Internet:

http://www.cityofredlands.org
March 1, 2022
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City Council/Successor Agency Meeting H. 5.

DATE: 03/01/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve an agreement with Genesis Staffing Firm for City-wide janitorial services in the amount of $21,400.75 per month for a term of six (6) months with a total agreement amount not-to-exceed $128,404.51 (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move City Council approve an Agreement with Genesis Staffing Firm for City-wide janitorial services in the amount of $21,400.75 per month for a term of six (6) months with a total agreement amount not-to-exceed $128,404.51.

RECOMMENDATION:

Staff recommends City Council approve an Agreement with Genesis Staffing Firm for City-wide janitorial services in the amount of $21,400.75 per month for a term of six (6) months with a total agreement amount not-to-exceed $128,404.51.

DISCUSSION:

The City operates 16 facilities that require varying degrees of janitorial maintenance and sanitation. This includes, but is not limited to, tasks such as daily waste disposal, bathroom/customer service counter sanitizing, recycling, vacuuming, and supply replenishment. Staff utilizes outside contractual services to provide these sanitation and janitorial services. Contractual services offer the benefit of allowing the janitorial support to be scalable for Covid-19 outbreaks while reducing the need and expense of additional full-time City Staff.

City staff solicited competitive bids for a six-month service period so that sanitation and janitorial services could adapt to the changing health landscape and allow for additional oversight by staff. An annual contract for janitorial services for Fiscal Year 2022-23 will be brought to the City Council for consideration at a future meeting.

Staff followed the City procurement protocol by preparing an RFB for janitorial services. The scope of services in the bid package was comprehensive to ensure a high level of responsiveness and professionalism while performing services on City property. The requirements are summarized below:

Security clearance and bonding for all employees that are to perform work under the terms of this contract
Explicit adherence to Covid-19 related protocols
Bidders experience and history in performing similar work as well as a list of references
A complete cost breakdown by City facility
A Description of the firm's organizational structure and level of accessible staff
Coordination of the recycling activities at City facilities Client reference verification
On January 13, 2022, the City Clerk's office received and opened six bids. A bid analysis was completed by staff following the bid opening, and Genesis Staffing Firm was identified as the apparent responsive and responsible low bidder. The table below lists the bid amounts outlined in the City Clerk's Bid Opening Report.

During the analysis period, the Omni Enterprise Inc. bid submittal was deemed non-responsive and non-responsible.

Bidder Name and Location Bid Amount
Six (6) Months
*Omni Enterprise, Inc., Santa Ana, CA $ 93,900.00
Genesis Staffing Firm, Moreno Valley, CA $128,404.51
Valley Maintenance Corp., Santa Fe Springs, CA $143,568.00 Vested Solutions, Palm Desert, CA $145,000.00
Joncowest, LLC, Corona, CA $186,600.00
Basehill Inc., Santa Fe Springs, CA $193,647.24
(*non-responsive and non-responsible)
ALTERNATIVES:

City Council may elect not to enter into an agreement with Genesis Staffing Firm and provide alternative direction to staff.

STRATEGIC PLAN:

Supports Focus Area E: Safety and Community Services
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Purchasing Manager
PREPARED BY:

Kathleen Giorgianni, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2021-22
Amount: $128,404.51
Budgeted Y/N: Yes
Account No.: Various
Discussion:

Sufficient funding for this service is included in the FY 2021-22 Budget as approved by City Council.

Attachments
A. Agreement with Genesis Staffing Firm
B. City Clerk's Bid Report
1 L:\ca\djm\Agreements\Genesis Staffing Firm Agreement.NPS-2.1.FY21-0076.docx.jn

AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for the provision of janitorial services (“Agreement”) is made and entered in this 1st day of March , 2022 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Genesis Staffing Firm (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform janitorial services for City (the “Services”).

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents th at it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City des ignates Chris Boatman, Assistant City Manager , as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The Services shall commence immediately after the Effective Date of this Agreement.

Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A.”

4.2 The term of this Agreement shall be for a period of six months (6) , commencing as of the Effective Date, unless terminated earlier as provided herein. 2 L:\ca\djm\Agreements\Genesis Staffing Firm Agreement.NPS-2.1.FY21-0076.docx.jn

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 Total compensation for Contractor’s performance of the Services shall not exceed the amount of One Hundred Twenty Eight Thousand Dollars and Fifty One Cents ($128,404.51). City shall pay Contractor in accordance with Exhibit “B,” titled “City-Wide Janitorial Services Fee Schedule,” which is attached hereto and incorporated herein by this reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services . City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF) , if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk Pearl Bluitt
City of Redlands Genesis Staffing Firm
35 Cajon Street 24384 Sunnymead Blvd. Suite 222-D
P.O. Box 3005 (mailing) Moreno Valley, CA 92553
Redlands, CA 92373 [email protected]
[email protected] 951-251-3471
Phone: (909) 798-7531
Fax: (909) 798-7535

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.

Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. I nsurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

3 L:\ca\djm\Agreements\Genesis Staffing Firm Agreement.NPS-2.1.FY21-0076.docx.jn A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non- contributing to any insurance or self - insurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and i ts elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor , or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; 4 L:\ca\djm\Agreements\Genesis Staffing Firm Agreement.NPS-2.1.FY21-0076.docx.jn (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable at torneys’ fees, including fees for the use of in- house counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities require d to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City , in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a 5 L:\ca\djm\Agreements\Genesis Staffing Firm Agreement.NPS-2.1.FY21-0076.docx.jn termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for he rein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS GENESIS STAFFING FIRM

By: ___________________________ By: _________________________ Paul T. Barich, Mayor Pearl Bluitt, Owner

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

6 L:\ca\djm\Agreements\Genesis Staffing Firm Agreement.NPS-2.1.FY21-0076.docx.jn EXHIBIT "A"

SCOPE OF SERVICES

A. Where work is to be performed in City facilities, Contractor shall have examined the site of work and shall be responsible for having acquired full knowledge of the job and of any and all problems affecting it. No variations or allowance from the cost breakdown for the Services will be made because of lack of such examination.

B. Damage to existing construction, equipment, planting, etc., by Contractor in the performance of the Services shall be replaced or repaired and restored to original condition by and at the expense of Contractor.

C. Contractor shall at all times, keep the facilities clean from accumulation of waste or recyclable materials caused by employees or janitorial work and shall remove all resulting materials from site(s) where the Services are performed.

D. Contractor shall appoint an experienced supervisor to be responsible for all Services required and performed under this Agreement. The Supervisor shall have the authority to receive on behalf of Contractor any order or communication relating to the Services, and shall be readily accessible to staff of the City at all times and have communication equipment (cell phone or pager). If a replacement Supervisor is deemed necessary by Contractor, the replacement Supervisor shall be approved by City prior to commencement of any Supervisory duties. Supervisor shall “walk” all buildings with a check list and review janitorial work being performed by janitorial staff. Supervisor shall email said report to City Staff every two weeks with findings and resolutions. Supervisor shall meet with individual City site supervisors every two weeks during City business hours for quality control check in.

E. Contractor will correct, within 24 hours, deficiencies for any task labeled as daily, weekly, or monthly.

Contractor will correct, within 48 hours, any deficiencies for any task labeled as semi -monthly, quarterly, or annually. City reserves the right to procure services for the correction of the deficiency from other sources and hold Contractor responsible for any costs incurred. Failure to correct a notice of deficient performance from City will constitute cause for termination of this Agreement.

F. Invoices submitted must be itemized to include monthly costs for a given time period, and in clude City’s Purchase Order Number. Any additional charges are required to be provided in writing with detailed descriptions of work performed.

G. City requires a comprehensive LIVESCAN background check clearance of all employees accessing City property prior to their performing any work for the City. Contractor shall provide evidence that all employees engaged in providing the Services are covered under terms of Contractor’s insurance policy and have passed a thorough background check prior to submitting employees for a LIVESCAN background check. Background checks are to be performed at the expense of the Contractor (if any) and performed by the City of Redlands Police Department H. Contractor is responsible for supplying, at its own expense, uniforms or identifying attire to all employees, which will be unvarying in style. All employees are expected to be in “uniform” while on duty, and the uniform is to be kept clean and in good condition. An example of uniform or identifying attire would be a same colored collared shirt with the contractors name in clear view (logo). Badges identified with the company name, photo and name of employee are required at all times janitors are at a City facility.

I. Contractor shall make available upon request the following:
• Health and Safety Plan for Workers
• Accident Record from the last 5 years, including details of Contractor’s response, actions and 7 L:\ca\djm\Agreements\Genesis Staffing Firm Agreement.NPS-2.1.FY21-0076.docx.jn outcomes

GENERAL REQUIREMENTS

A. All keys entrusted to Contractor for the fulfillment of this Agreement must be fully protected at all times. In the event of any loss of key(s), it will be the responsibility of Contractor to cover the cost of having the locks re-keyed. All rooms/buildings are to be secured after cleaning by ensuring all windows are closed/locked and doors that are required to be locked are locked and that all alarms are set properly.

B. Upon completion and during the sequence of their duties, janitorial personnel will turn off all lights in unoccupied areas unless otherwise directed.

C. Prior to leaving the building each night, Contractor shall check to see that all outside doors are locked and that the building is secure. Emergency phone numbers will be provided to Contract or and Contractor shall notify the appropriate person in a timely manner of any difficulties in securing the buildings. If City sites ongoing issues with Contractor staff not locking doors or setting alarms City may seek financial compensation from Contractor.

D. Any conditions in the facilities that may require repair shall be reporte d to City in a timely manner (e.g.; dripping faucets, damaged walls, burned out lights, etc.).

RECYCLING

A. Contractor shall coordinate recycling activities with City’s representative to minimize refuse disposal and maximize recycling from City facilities.

B. Contractor shall empty recyclable materials contained with designated recycling containers throughout the facility. This includes all blue, recycling desk-side containers and larger, blue 32-gallon recycling containers. Recyclable materials shall be emptied into the white recycling dumpster at the rear of the City Hall off of Citrus Avenue.

C. Recyclable materials set aside should be collected and emptied into the white recycling dumpster. This includes office materials such as paper (e.g., boxes, blueprints, plans, files, etc.) that may or not be placed inside of a recycling container due to inadequate capacity but are clearly labeled “RECYCLE.” D. Contractor shall contact City’s representative if the janitorial staff or supervisor are in doubt regarding the proper separation of materials.

E. Contractor will contact City’s representative to apprise him of improper separation of materials by City staff. Materials listed below should be separated for recycling by City office staff. Contractor shall NOT collect recyclables for personal use.

Office Paper Junk Mail Envelopes Blueprints
Catalogs Computer Paper Colored Paper Aluminum Cans Tin (steel) cans All Glass Bottles Flattened Cardboard Boxes All other plastic bottles or containers

EQUIPMENT and SUPPLIES

A. Contractor will provide City with records to indicate the specifications, details and any other information available concerning the supplies and equipment used at City facilities.

B. Supplies and materials used in performing the scope of services contained herein under this Agreement shall conform to the following specifications listed in the chart below: (any non-conforming specification must be provided in the blank column for consideration and approval by City). *For treatment of various types of flooring, carpeting, etc., only materials recommended and approved by the 8 L:\ca\djm\Agreements\Genesis Staffing Firm Agreement.NPS-2.1.FY21-0076.docx.jn flooring manufacturers shall be used. It shall be the prime responsibility of the successful bidder to protect the owner’s property at all times, and to use only materials and treatments that will enhance the appearance of the flooring, etc., and preserve the surface against deterioration 9 L:\ca\djm\Agreements\Genesis Staffing Firm Agreement.NPS-2.1.FY21-0076.docx.jn

DESCRIPTION OF ITEM MIN. REQUIRED SPECIFICATIONS
Heavy duty small trash can liners Grainger, 500 count, 10 gallon, 24 x 23, black or approved functionally equivalent Heavy duty medium trash can liner Grainger, 250 count, 20-30 gallon, 30x36, black or grey, or approved functionally equivalent Toilet tissue, coreless roll 2-ply, 1000 sheets per roll, 36 rolls/case or approved functionally equivalent Toilet tissue to match various dispensers 2-ply, white, Kleenex Cottonelle, or approved functionally equivalent Paper towels, single fold to match
various dispensers
Must fit each specific dispenser at each location (to be noted during facility walk-through) Toilet Seat Covers Waxie, or equivalent, 250 count, 20 pack/case or approved functionally equivalent.

Paper Towels, EnMotion 10” x 800’, 6 rolls/case, touchless roll or approved functionally equivalent Glass Cleaner Trigger spray bottle, non-streaking
Disinfectant Aerosol Must be: pseudomoacidal, vircidal against HIV, salmonellacidal, bactericidal, fungicidal, staphylocidal, tuberculocidal
Urinal Deodorizing Screens Waxie, deluxe urinal deodorizing screen, 12/ea or approved functionally equivalent Soap- Liquid Hand Cleaner Gojo Castulian Ltn Soap
Hand Soap Push Pack Waxie, push pack, pink lotion, 33.8 fl. Oz. or approved functionally equivalent Hand Soap Medicated Provon Medicated Lotion Soap with Chlovoxylenal, 33.8 fl. Oz. or approved functionally equivalent
Toilet Bowl Cleaner Acid Base, Squeeze Bottle
Industrial Strength Disinfectant Lysol or approved functionally equivalent Furniture Polish Pledge or approved functionally equivalent Cleanser Comet or approved functionally equivalent cleaner with chlorinal Room Deodorizer Air Freshener, Airlift Aerosol, or approved functionally equivalent Industrial Strength Bleach Any Brand
Floor Stripper Baseboard Stripper or approved functionally equivalent * Carpet Stain Remover Spray Bottle *
Mop Cleaner Any Brand
Carpet Shampoo For Carpet Cleaning Machines *
Floor Wax TBD
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SENIOR CENTER AND COMMUNITY SENIOR CENTER
ITEM A1

111 W. LUGONIA AVE.

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
11:00 P.M.-6:00 A.M. MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY

COMMUNITY SENIOR CENTER

 Lobby, Hallways, Classrooms, and Multi-purpose room

Clean floor of dirt, dust, scuff marks and stains with cleaning product Six times weekly

Empty all trash receptacles and replace liners as necessary Six times weekly

Sweep Debris Six times weekly

Dust/sweep all hard surface floors with treated dust mop Six times weekly

Damp mop all hard surface areas with cleaning product Six times weekly

Vacuum mats clean at every doorway Six times weekly

Strip and apply adequate coatings of floor sealer/finish Once monthly

Apply uniform coat of self-polishing floor wash with clean synthetic mop, allow time to dry, apply second coat, after allowing time for an overnight cure, buff with white-fine polish pad with machine under 175 RPM Once monthly

 Senior Center Restrooms and Restrooms in the Nutrition Site Kitchen

Clean and sanitize fixtures, mirrors, counters, polish chrome Six times weekly

Mop floors completely with cleaning product Six times weekly

Refill all dispensers (toilet, paper towels and soap) Six times weekly

Empty all trash receptacles and replace liners as necessary Six times weekly

Remove all collected trash to designated area Six times weekly

Spot clean all walls, light switches and doors with cleaning product Six times weekly

Spot wash all restroom partitions with cleaning product Six times weekly

Strip and apply adequate coatings of floor sealer/finish Once monthly

D. Office and Classrooms

Empty all trash receptacles and replace liners as necessary Six times weekly

Vacuum carpet Six times weekly

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COMMUNITY CENTER

 Offices

Empty all trash receptacles and replace liners as necessary Six times weekly

Vacuum carpet
Six times weekly
 Community Center Restrooms