D.4 Policies Primary and Non-Contributory
All policies required above are to be primary and non-contributory with any insurance or selfinsurance programs carried or administered by the County.
D.5 Severability of Interests
The Contractor agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between the Contractor and the County or between the County and any other insured or additional insured under the policy.
D.6 Proof of Coverage
The Contractor shall furnish Certificates of Insurance to the Sheriff’s Department to the address referenced in Paragraph F, evidencing the insurance coverage at the time the Agreement is executed, additional endorsements, as required shall be provided prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the Department, and Contractor shall maintain such insurance from the time Contractor commences performance of services hereunder until the completion of such services. Within fifteen (15) days of the commencement of this contract, the Contractor shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.
D.7 Acceptability of Insurance Carrier
Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best” Insurance Guide rating of “AVII”.
D.8 Deductibles and Self-Insured Retention
Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management.
D.9 Failure to Procure Coverage
In the event that any policy of insurance required under this Agreement does not comply with the requirements, is not procured, or is canceled and not replaced, the County has the right but not the obligation or duty to cancel the Agreement or obtain insurance if it deems necessary and any premiums paid by the County will be promptly reimbursed by the Contractor or County invoices to the Contractor will be increased to pay for County purchased insurance.
D.10 Insurance Review
Insurance requirements are subject to periodic review by the County. The Direction of Risk Management or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County. In addition, if the Department of Risk Management determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director of Risk Management or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County’s risk.
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Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this Agreement. Contractor agrees to execute any such amendment within thirty (30) days of receipt.
Any failure, actual or alleged, on the part of the County to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the County.
D.11 The Contractor agrees to provide insurance set forth in accordance with the requirements herein.
If the Contractor uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, the Contractor agrees to amend, supplement or endorse the existing coverage to do so.
For contractors which are considered self-insured public entities: Both Contractor and County are authorized self-insured public entities for purposes of Professional Liability, General Liability, Automobile Liability, and Workers’ Compensation. Contractor and County warrant that through their respective program of self-insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this agreement.
For contractors which are not considered self-insured public entities: Without in anyway affecting the indemnity herein provided and in addition thereto, the Contractor shall secure and maintain throughout the Agreement the following types of insurance with limits as shown:
D.11.1 Workers’ Compensation Liability - A program of Workers’ Compensation insurance or a state-approved self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer’s Liability with $250,000 limits, covering all persons including volunteers providing services on behalf of the Contractor and all risks to such persons under this Agreement.
D.11.2 Commercial/General Liability Insurance - The Contractor shall carry General Liability Insurance covering all operations performed by or on behalf of the Contractor providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include:
a. Premises operations and mobile equipment.
b. Products and completed operations.
c. Broad form property damage (including completed operations). d. Explosion, collapse and underground hazards.
e. Personal injury.
f. Contractual liability.
g. $2,000,000 general aggregate limit.
D.11.3 Automobile Liability Insurance - Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non-owned automobiles or symbol 1 (any auto). The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence.
If the Contractor is transporting one or more non-employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence.
If the Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.
D.11.4 Umbrella Liability Insurance - An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a “dropdown” provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability.
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D.11.5 Abuse/Molestation Insurance – Contractor shall have abuse or molestation insurance providing coverage for all employees for the actual or threatened abuse or molestation by anyone of any person in the care, custody, or control of any insured, including negligent employment, investigation and supervision. The policy shall provide coverage for both defense and indemnity with liability limits of not less than one million dollars ($1,000,000) with a two million dollars ($2,000,000) aggregate limit.
D.12 Any such reduction or waiver for the entire term of the agreement and any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this agreement. Contractor agrees to execute any such amendment within thirty (30) days of receipt.
E. NOTICES
All written notices provided for in this Agreement or which either party desires to give to the other shall be deemed fully given, when made in writing and either served personally, or by facsimile, or deposited in the United States mail, postage prepaid, and addressed to the other party as follows:
San Bernardino County Sheriff’s Department
Bureau of Administration, Contracts Unit
655 East Third Street
San Bernardino, CA 92415-0061
City of Redlands
ATTN: City Clerk
PO Box 3005
Redlands, CA 92373
Notice shall be deemed communicated two (2) County working days from the time of mailing if mailed as provided in this paragraph.
F. AUTHORITY
The Sheriff/Coroner/Public Administrator of San Bernardino County, or designee, shall have the right to exercise the County’s authority under this Agreement including the right to give notice of termination on behalf of the County at his sole discretion.
G. AGREEMENT AUTHORIZATION
The Contractor warrants and represents that the individual signing this Agreement is a properly authorized representative of the Contractor and has the full power and authority to enter into this Agreement on the Contractor’s behalf.
H. ENTIRE AGREEMENT
This Agreement, including all Exhibits and Schedules, which are attached hereto and incorporated by reference, represents the final, complete and exclusive agreement between the parties hereto. Any prior agreement, promises, negotiations or representations relating to the subject matter of this Agreement not expressly set forth herein are of no force or effect. This Agreement is executed without reliance upon any promise, warranty or representation by any party or any representative of any party other than those expressly contained herein.
This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Agreement.
The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other mail transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Agreement upon request.
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IN WITNESS WHEREOF, the San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers and delivered this Agreement on the Execution Date on its behalf.
FOR SAN BERNARDINO COUNTY SHERIFF’S USE ONLY
Approved as to Legal Form Reviewed/Approved by Sheriff-Coroner Authorized Signature
Richard D. Luczak, Deputy County Counsel Kelly Welty, Chief Deputy Director of Sheriff Administration
Date Date
Approved as to Legal Form City of Redlands
(Print or type name of agency/department)
By
Name, Title (Authorized signature - sign in blue ink)
Dated: Name
(Print or type name of person signing contract)
Title
Agency Name_________________________________ (Print or Type) Dated:
Signature
Address PO Box 3005
Redlands, CA 92373
ATTEST:
_________________________________________
Jeanne Donaldson
City Clerk
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SCHEDULE A
SUPPLIES AND SERVICES PROVIDED BY THE SAN BERNARDINO COUNTY SHERIFF’S DEPARTMENT FOR USE OF THE RANGE FACILITIES:
1. Target backing.
2. Target frames (stands).
3. Gun cleaning supplies and a designated area for gun cleaning.
ADDITIONAL INFORMATION:
• CONTRACTOR will provide targets, staple guns and staples. Additional imported targets (steel, windshields, etc.) need the approval of the Rangemaster or Designee. • Inmate assistance for range set up and target maintenance is available on a limited basis and is not guaranteed.
• Nighttime use of the range facilities is available on a limited basis and must be approved by the Sheriff’s Rangemaster or Designee.
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SCHEDULE B
SAN BERNARDINO COUNTY SHERIFF’S DEPARTMENT
USE OF WEAPONS FIRING RANGE FACILITIES
FEE SCHEDULE 2022-27 *
HALF DAY FULL DAY
(Per Session)
Shooting Range
Live Fire House $460 $920
Gas House $220 $440
RAC House / Simmunition House / TAC House $460 $920
Mat Room **
Classroom **
* The rates on this page are for the fiscal year 2022-23 only and may be adjusted each fiscal year. $220
$220
FACILITY
** Charged when no other exercise is being conducted by an agency on the same day. $23 per Shooter
UP TO FOUR (4)
HOURS/DAY
(UP TO 20 SHOOTERS)
MORE THAN FOUR (4)
HOURS/DAY
(MORE THAN 20
SHOOTERS)
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EXHIBIT A
NOTICE
RANGE SAFETY ADVISORY
THE FOLLOWING SAFETY PROCEDURES WILL BE STRICTLY ENFORCED:
1. Upon arrival, all weapons are to remain holstered until participants are instructed to report to the firing line and given commands for the course of fire.
2. All shooters must wear proper ear and eye protection as approved by the Sheriff’s Range.
3. Weapons are to be loaded or down loaded at the firing line, or as otherwise instructed by the Range Safety Officer.
4. Only magazines and speed loaders may be down loaded and replaced with live ammunition in the staging area.
5. After completing the course of fire, weapons are to be re-holstered upon leaving the firing line.
6. Weapons may be un-holstered in the cleaning room and rendered safe for cleaning by using the bullet containment system located in the cleaning room.
7. A duty round may only be re-chambered at the firing line or by using the bullet containment system located in the cleaning room.
8. Violation of any safety rule will result in removal of the violator from the Range. Flagrant safety violations could lead to suspension of future range privileges to the violator and/or the agency or organization the violator represents.
9. Eating, open toed shoes, and shorts are not permitted on the firing ranges
IF THERE ARE ANY QUESTIONS, PLEASE CONSULT THE RANGE SAFETY OFFICER OR
RANGEMASTER
Rev. 06/2022 Page 1 of 1
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EXHIBIT B
San Bernardino Sheriff’s Department
Live Fire House Regulations and Safety Rules
1. Approval for use of the Live Fire House must be made by the or the Rangemaster or his/her Designee; authorized firearms instructors must be present during use; the primary (lead) instructor is responsible for the safe operation and maintenance of the Live Fire House; all training, presentation, or demonstrations, whether live fire or not, will be under the direct supervision of an instructor; the primary instructor will ensure that all participants involved in live fire training are qualified to do so; all instructors must have satisfactorily completed a “Live Fire House OperationsInstructor Development Course”, as offered by either San Bernardino County Sheriff’s Department (or equivalent subject to the approval of the Sheriff’s Rangemaster); the primary instructor will ensure that all participants involved in Live Fire House training receive a safety briefing that includes basic firearms safety, and the safe operating procedures for the Live Fire House; all loading and unloading of weapons will be under the direct supervision of a firearms instructor; the primary instructor will ensure that the following safety equipment is on-hand prior to “Live Firearms Training”, these include, first aid trauma kit, radio or other form of communication, that fire extinguishers are present and charged, and the approach gate to the LFH remains clear of obstruction at all times.
2. Under most circumstances, the student to authorized instructor ratio will not exceed 3 to 1; body armor, eye and hearing protection must be worn by everyone who enters the Live Fire House; prior to live fire exercises, all rooms will be checked to ensure that no personnel are present; firearm instructors will ensure that targets are placed so that, when engaged, rounds will hit the proper backstop and rounds will not exit the building; authorized/approved frangible ammunition shall only be used, if your ammunition is not on the approved list a test must be conducted by the Range Staff to verify that the ammunition is appropriate for the facility; no metal targets will be allowed; instructors shall review all targets and angles of deflections before beginning live fire; if during any training a safety whistle is blown or a command that is designated as a “Cease Fire” command is made, the shooter(s) shall freeze their movement, place trigger fingers outside of trigger guards, depress the weapons muzzles, repeat “Cease Fire” and wait for further commands from the instructor; students are required to follow the direction of the instructors and the safe operating procedures at all times, failure to do so is just cause for removal from training, all observers are required to follow the safety rules established for the Live Fire House at all times, failure to comply with these safety rules is just cause for removal from the Live Fire Facility; instructors shall ensure that no shots impact any containment wall closer than 18” from its upper edge; instructors shall monitor students to ensure that firing positions are not taken that may endanger other students or may allow fired round(s) from escaping the containment area.
3. The red range flag must be hoisted prior to use; at the conclusion of the training session the building shall be checked for damage, potential fire concerns and then secured; all damage not consistent with normal wear must be repaired, replaced and reported.
4. The entrance gates to the Live Fire House will be closed during all live fire exercises, with entry being approved only by the primary safety officer; no unauthorized persons shall be present in or around the Live Fire House without checking in with the safety officer and having his or her consent to be present; any injuries must be immediately reported to the Range Safety Officer or Rangemaster; a post operation inspection of the Live Fire House facility will be made by the primary Redlands Regular Meeting of 09-20-2022 298 of 359
instructor to ensure the following: all weapons, ammunition, diversionary devices, body armor, and other equipment used during the training period are accounted for, that brass has been collected and that all other debris within the Live Fire House has been removed, that no student(s) has sustained any injuries during training, that no damage has been caused by the training; account for all personnel who used the Live Fire House.
5. All agencies seeking to use the Live Fire House must have a current contract with the County of San Bernardino for such use, and insurance document, on file; curriculum of exercises that are to be conducted in the Live Fire House must be submitted in advance to the Rangemaster for approval; specific safety policies and procedures of the San Bernardino County Sheriff’s Department must be followed at all times; firearms shall not be handled by persons with a blood alcohol content in excess of .00% by weight or under the influence of drugs or medication that would impair their motor skills, judgment, or balance; and no chemical agents may be used in the Live Fire House.
6. All ammunition(s) used at the Life Fire House must be approved by the San Bernardino County Sheriff’s Department and meet Department standards.
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EXHIBIT C
San Bernardino County Sheriff’s Department
Chemical Agents Facility Regulations and Safety Rules
1. Approval for use of the Sheriff’s Chemical Agents Facility (CAF) must be made by the Rangemaster or his/her designee; authorized chemical agents instructors must be present during use; the primary (lead) instructor is responsible for the safe operation and maintenance of the CAF; all training, presentation, or demonstrations, whether live training or not, will be under the direct supervision of an instructor; the primary instructor will ensure all participants involved in training are qualified to do so; all instructors must have satisfactorily completed a POST certified “Chemical Agents Instructor Course,” as offered by either the San Bernardino County Sheriff’s Department or equivalent, subject to the approval of the Sheriff’s Rangemaster; the primary instructor will ensure the following safety equipment is on-hand prior to live training, these include, first aid trauma kit, radio or other form of communication, charged fire extinguisher(s), operable water source, “dud” container(s) with water.
2. No firearms and/or edged weapons shall be present by those involved in chemical agents training; chemical agents shall not be handled by persons with a blood alcohol content more than .00% by weight or under the influence of drugs or medication that would impair their motor skills, judgment, or balance; any injuries shall be immediately reported to the Rangemaster or readily available Range staff member; a post operation inspection of the CAF will be made by the primary instructor to ensure any related equipment utilized during the training period are accounted for and removed; damage to the CAF shall be immediately reported to the Rangemaster or his/her designee; if at any time, flagrant safety violations are observed, the Rangemaster or his/her designee shall assume control of the training session until its conclusion.
3. Chemical agents training shall adhere to the most current “POST Guidelines for Student Safety in Certified Courses” manual and section six (6) of the Sheriff’s Training Division Safety Policy (available via the Range Office); all participants are required to follow the direction of the instructors and the safe operating procedures at all times, failure to do so is just cause for removal from training, all observers are required to follow the safety rules established for the CAF; the red notification flag must be hoisted prior to using the CAF; at the conclusion of the training session the CAF shall be checked for damage, potential fire concerns and then secured; all damage not consistent with normal wear must be repaired and/or replaced and reported.
4. Students/participants who are issued or using an air-purifying respirator (APR) when participating in chemical agents training must have completed any agency required medical examination, shall have met CAL/OSHA requirements for fit testing and use a NIOSH approved APR; the following staff-to-student ratios shall be used inside the CAF:
Verbal/Classroom Instruction 1:20
Application/Practical’s 1:1
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EXHIBIT D
San Bernardino Sheriff’s Department
Tac-House Regulations and Safety Rules
1. Approval for use of the Tac-House must be made by the Rangemaster or his/her designee; authorized firearms instructors must be present during use; the primary (lead) instructor is responsible for the safe operation and maintenance of the Tac-House; all training, presentations, demonstrations, and live training evolutions will be under the direct supervision of an instructor; the primary instructor will ensure all participants involved in training evolutions are qualified to do so; all instructors must have satisfactorily completed a “Live Fire House Operations-Instructor Development Course,” as offered by either the San Bernardino County Sheriff’s Department (or equivalent subject to the approval of the Sheriff’s Rangemaster) or a certified “Active Shooter Instructor” course; the primary instructor will ensure all participants involved in training receive a safety briefing that includes basic firearms safety, and the safe operating procedures for the TacHouse; all loading and unloading of training weapons will be under the direct supervision of a firearms instructor; the primary instructor will ensure the following safety equipment is on-hand prior to live training evolutions, these include, first aid trauma kit, radio or other form of communication, that fire extinguishers are present and charged, and the Tac-House interior/exterior boundaries remains clear of obstruction(s) at all times; live firearms or live ammunition is not authorized inside the Tac-House, nor to be present during live training evolutions.
2. Under most circumstances, the student to authorized instructor ratio will not exceed 3 to 1; body armor, long sleeve clothing, pants, eye and hearing protection shall be worn by everyone who enters the Tac-House; prior to live training evolutions, all rooms will be checked to ensure no personnel are present other than role players; firearm instructors will ensure targets are placed so that, when engaged, rounds will impact the proper backstop and rounds will not exit the building; authorized/approved “non-permanent marking simunition rounds” shall only be used, if your simunition rounds are not on the approved list, a test must be conducted by the Range Staff to verify that simunition rounds are appropriate for the facility; instructors shall review all targets and angles of deflections before beginning live training evolutions; if during any training a safety whistle is blown or a command that is designated as a “Cease Fire” command is made, the shooter(s) shall freeze their movement, place trigger fingers outside of trigger guards, depress the weapons muzzles, engage the safety selector and repeat “Cease Fire” and wait for further commands from the instructor; students are required to follow the direction of the instructors and the safe operating procedures at all times, failure to do so is just cause for removal from training, all observers are required to follow the safety rules established for the Tac-House at all times, failure to comply with these safety rules is just cause for removal from the Tac-House and Training Center Campus; instructors shall ensure that no shots impact any containment wall closer than 18” from its upper edge or within 18” of any role player; instructors shall monitor students to ensure that firing positions are not taken that may endanger other students or may allow fired round(s) from escaping the containment area.
3. The red range flag must be hoisted prior to use; at the conclusion of the training session the TacHouse shall be checked for damage, potential fire concerns and then secured; all damage not consistent with normal wear must be repaired, replaced and reported.
4. With the exception of training evolution vehicles, the ingress/egress of the Tac-House shall be cordoned off during all live training evolutions, with entry being approved only by the primary safety Redlands Regular Meeting of 09-20-2022 301 of 359
officer; no unauthorized persons shall be present in or around the Tac-House without checking in with the safety officer and having his or her consent to be present; any injuries must be immediately reported to the Range Office or Rangemaster; a pre and post operation inspection of the Tac-House facility will be made by the primary instructor to ensure the following: all weapons, munitions, body armor, and other equipment used during the training period are accounted for, that FCC’s have been collected and that all other debris within the Tac-House has been removed, that no student(s) have sustained any injuries during training, that no damage has been caused by the training; account for all personnel who used the Tac-House.
5. All agencies seeking to use the Tac-House must have a current contract with the County of San Bernardino for such use, and insurance document, on file; curriculum of exercises that are to be conducted in the Tac-House must be submitted in advance to the Rangemaster for approval; specific safety policies and procedures of the San Bernardino County Sheriff’s Department must be followed at all times; live or training firearms shall not be handled by persons with a blood alcohol content in excess of .00% by weight or under the influence of drugs or medication that would impair their motor skills, judgment, or balance; and no chemical agents or flammable/non-flammable incendiary devices may be used inside the Tac-House.
6. All simunition(s) used at the Tac-House must be approved by the San Bernardino County Sheriff’s Department and meet Department standards
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City Council/Financing Authority Meeting I. 11.
DATE: 09/20/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the agreement between the City and the Department of Alcoholic Beverage Control (ABC) concerning the distribution of an Alcohol Policing Partnership (APP) grant in the amount of $24,790; the additional appropriation of $24,790 in grant funds to the Police Department; and authorize the Chief of Police to sign and execute any agreements concerning the grant (Police Chief Catren) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve the agreement between the City and the Department of Alcoholic Beverage Control (ABC) concerning the distribution of an Alcohol Policing Partnership (APP) grant in the amount of $24,790; the additional appropriation of $24,790 in grant funds to the Police Department; and authorize the Chief of Police to sign and execute any agreements concerning the grant.
RECOMMENDATION:
Staff recommends Council approve the agreement between the City and the Department of Alcohol and Beverage Control (ABC) concerning the distribution of an Alcohol Policing Partnership (APP) grant in the amount of $27,490; appropriate the grant of $27,490.00 to the Police Department; and authorize the Chief of Police to sign and execute any agreements concerning the grant.
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DISCUSSION:
The Department of Alcoholic Beverage Control's APP grant program offers grants that enable selected local law enforcement agencies to expand their efforts in addressing alcohol-related problems through a comprehensive ABC program that will encompass a wide range of strategies. The project period began July 1, 2022, and concludes June 30, 2023. During this period, the grant funds will be used to increase the hours officers have to enforce alcohol-related crimes, raise public awareness regarding underage drinking, conduct minor decoy operations, conduct shoulder tap operations, and conduct IMPACT inspections at “on-sale” and “off-sale” licensed locations.
ALTERNATIVES:
Do not accept the grant.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Christopher R. Catren, Chief of Police
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Rachel Tolber, Commander
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Fiscal Impact
Fiscal Year: 2022/23
Appropriation Required Y/N: Y
Amount: 24,790
Budgeted Y/N: N
Account No.: 200202
Discussion:
This project is grant funded and will not impact the General Fund.
Attachments
Award letter
Grant exhibits
Additional Appropriation
Agreement
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EXHIBIT A
SCOPE OF WORK
I. SCOPE OF WORK
• Contractor agrees to implement the Department of Alcoholic Beverage Control (ABC), Alcohol Policing Partnership program. This program is intended to work with law enforcement agencies to develop an effective, comprehensive and strategic approach to eliminate the crime and public nuisance problems associated with problem alcoholic beverage outlets.
• Contractor agrees to implement ABC’s Minor Decoy, Shoulder Tap Programs and conduct Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) Inspections. These Programs target both ABC licensed premises and individuals who furnish alcoholic beverages to the underage operators. The project is targeted to reduce underage drinking and the resultant DUI driving injuries and fatalities, and/or property damages, reduce youth access to alcoholic beverages through the education of licensee(s), enforcement intervention and the impressions of omnipresence of law enforcement. In addition, Contractor agrees to the following goals:
1. The operation period of the grant is July 1, 2022 through June 30, 2023.
2. Contractor agrees to raise public awareness that selling, serving and/or furnishing alcoholic beverages to individuals under twenty-one years old is a criminal violation that will be prosecuted by local city and district attorneys.
3. Minor Decoy operations are designed to educate and deter licensed locations from selling/furnishing alcohol to minors. Contractor agrees to conduct Minor Decoy Operations at both “On-Sale” and “Off-Sale” licensed establishments within the operation period of the grant.
4. Shoulder Tap operations are used to detect and deter adult furnishers outside of a licensed business. Contractor agrees to conduct Shoulder Tap Operations at “Off-Sale” licensed locations to apprehend adults that are unaffiliated with the licensed businesses and who are purchasing alcohol for minors outside of the stores within the operation period of the grant.
5. Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) primary goal is to educate licensee’s on alcohol related laws to help reduce alcohol-related crime in and around licensed premises. Contractor agrees to conduct visits and inspections of licensed premises identifying areas of non-compliance at “On-Sale” and “Off-Sale” licensed locations within the operation period of the grant.
II. GOALS AND OBJECTIVES
1. Conduct at least four (4) Minor Decoy operations.
2. Conduct at least four (4) Shoulder Tap operations.
3. Conduct at least four (4) IMPACT operations.
4. Conduct at least two (2) Trap Door operations.
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5. Conduct at least two (2) Undercover operations to identify DUIs, narcotics activity, and overserving, mostly focusing on the downtown area.
6. Schedule at least two (2) joint ABC/RPD LEAD training classes at the RDP Annex.
7. School Resource officers will conduct four (4) alcohol education/awareness presentations to high school sports teams/student clubs.
8. Facilitate at least seven (7) TRACE trainings by an ABC TRACE Agent.
9. Produce at least three (3) educational videos directed towards alcohol laws, over consumption of alcohol, and/or ABC operations.
10. Provide at least eight (8) social media/press releases on grant enforcement activities.
A. To announce the start of the program;
B. At the conclusion of each Minor Decoy Operation has been held (to announce the number of licensed premises who sold to the minor decoy) C. At the conclusion of each Shoulder Tap Operation has been held (to announce the number of adults arrested for purchasing alcoholic beverages for the decoy).
11. Contractor will fax (916) 419-2599 or email each press release to the Department’s Public Information Officer ([email protected]) as soon as it is released.
12. Contractor agrees in all press releases, in addition to any credits the agency wishes to give, will include the following statement: “This project is part of the Department of Alcoholic Beverage Control’s Alcohol Policing Partnership.”
Contractor agrees to complete and submit monthly reports, on a format designed and provided by the Department of Alcoholic Beverage Control due no later than 15th of the following month.
III. PROJECT REPRESENTATIVES
The project representatives during the term of this agreement will be:
Redlands Police Department
Michael Merriman, Police Corporal
30 Cajon Street
Redlands, CA 92373
(909) 798-7681
[email protected]
Department of Alcoholic Beverage Control
Brandon Shotwell, Supervising Agent in Charge
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 419-2329
[email protected]
Direct all fiscal inquiries to:
Redlands Police Department
Brenda Boon, Management Analyst
30 Cajon Street
Redlands, CA 92373
(909) 335-4751
[email protected]
Department of Alcoholic Beverage Control
Kristine Okino, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 419-2572
[email protected]
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EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
I. INVOICING AND PAYMENT
• For services satisfactorily rendered and upon receipt and approval of the invoice, the Department of Alcoholic Beverage Control agrees to pay a monthly payment of approved reimbursable costs per the Budget Detail of personnel overtime and benefits (actual cost) and/or allowable costs. • Invoices shall clearly reference this contract number (22-APP19) and must not exceed the contract total authorized amount of $24,790.00. Invoices are to be submitted by the 15th of every month, on the prescribed form designed by the Department of Alcoholic Beverage Control.
Submit to: Department of Alcoholic Beverage Control
Attn: Kristine Okino, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, California 95834
• Payment shall be made in arrears within 30 days from the receipt of an undisputed invoice. Nothing contained herein shall prohibit advance payments as authorized by Item 2100-101-3036, Budget Act, Statues of 2022.
• Contractor understands in order to be eligible for reimbursement; cost must be incurred on or after the effective date of the project, July 1, 2022 and on or before the project termination date, June 30, 2023. • Revisions to the “Scope of Work” and the “Budget Detail” may be requested by a change request letter submitted by the Contractor. If approved, the revised Grant Scope of Work and/or Budget Detail supersedes and replaces the previous grant and will initiate an amendment. No revisions can exceed allotted amount as shown on the Budget Detail. The total amount of the grant must remain unchanged. • Contractor agrees to refund to the State any amounts claimed for reimbursement and paid to Contractor which are later disallowed by the State after audit or inspection of records maintained by the Contractor.
• Only the costs displayed in the Budget Detail are authorized for reimbursement by the State to Contractor under this agreement. Any other costs incurred by Contractor in the performance of this agreement are the sole responsibility of Contractor.
• Title shall be reserved to the State for any State-furnished or State-financed property authorized by the State which is not fully consumed in the performance of this agreement. Contractor is responsible for the care, maintenance, repair, and protection of any such property. Inventory records shall be maintained by Contractor and submitted to the State upon request. All such property shall be returned to the State upon the expiration of this grant unless the State otherwise directs. • Prior approval by the State in writing is required for the location, costs, dates, agenda, instructors, instructional materials, and attendees at any reimbursable training seminar, workshop or conference, and over any reimbursable publicity or educational materials to be made available for distribution.
Contractor is required to acknowledge the support of the State whenever publicizing the work under this grant in any media.
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II. BUDGET DETAIL
COST CATEGORY TOTAL COST
A. Personnel Services
Overtime
Corporal (88 hours @ $100/hour) $8,800.00
Officer (148 hours @ $85/hour) $12,580.00
Benefits (estimated @ 1.45%) $310.00
TOTAL Personnel $21,690.00
B. Operating Expenses (receipts required)
Buy Funds $600.00
TOTAL Operating $600.00
C. Equipment (receipts required, must be purchased by 12/31) n/a $0.00
TOTAL Equipment $0.00
D. Travel Costs
Registration, lodging and other travel costs $2,500.00
TOTAL Travel $2,500.00
GRANT TOTAL $24,790.00
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III. BUDGET CONTINGENCY CLAUSE
• It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.
• If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.
IV. PROMPT PAYMENT CLAUSE
• Payment will be made in accordance with, and within the time specified in, Government Code Chapter
4.5, commencing with Section 927.
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EXHIBIT C
GENERAL TERMS AND CONDITIONS
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of theState.
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9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal.
Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2,§11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
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a. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code. 2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
c. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553. d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
a. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and b. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
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17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
a. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt. Code § 14841.)
b. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and addressof the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).) Redlands Regular Meeting of 09-20-2022 315 of 359
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. Disputes: Any disputes concerning a question of fact arising under this contract which is not disposed of by agreement shall be decided by the Director, Department of Alcoholic Beverage Control, or designee, who shall reduce his decision in writing and mail or otherwise furnish a copy thereof to the Contractor. The decision of the Department shall be final and conclusive unless, within 30 days from the date of receipt of such copy, the Contractor mails or otherwise furnishes to the State a written appeal addressed to the Director of the Department of Alcoholic Beverage Control. The decision of the Director of Alcoholic Beverage Control or his duly authorized representative for the determination of such appeals shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence. In connection with any appeal proceeding under this clause, the contractor shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of a dispute hereunder, Contractor shall proceed diligently with the performance of the contract and in accordance with the decision of the State.
2. Cancellation/Termination: This agreement may be cancelled or terminated without cause by either party by giving thirty (30) calendar days advance written notice to the other party. Such notification shall state the effective date of termination or cancellation and include any final performance and/or payment/invoicing instructions/requirements. No penalty shall accrue to either party because of contract termination.
3. Contract Validity: This contract is valid and enforceable only if adequate funds are appropriated in Item 2100-101-3036, Budget Act of 2022, for the purposes of this program.
4. Contractor Certifications: By signing this agreement, Contractor certifies compliance with the provisions of CCC 04/2017, Standard Contractor Certification Clauses. This document may be viewed at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-ServicesResources-List-Folder/Standard-Contract-Language
5. If the State determines that the grant project is not achieving its goals and objectives on schedule, funding may be reduced by the State to reflect this lower level of project activity and/or cancel the agreement.
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SCO ID: 2100-22Al-'l-'l 9
STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES ----------------------------
STANDARD AGREEMENT
STD 213 (Rev. 04/2020)
AGREEMENT NUMBER
22-APPl 9
PURCHASING AUTHORITY NUMBER (If Applicable)
ABC-2100
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Department of Alcoholic Beverage Control
CONTRACTOR NAME
City of Redlands through the Redlands Police Department
2. The term of this Agreement is:
START DATE
July 1, 2022
THROUGH END DATE
June 30, 2023
3. The maximum amount of this Agreement is:
$24,790.00 Twenty four thousand seven hundred ninety dollars and no cents
4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.
Exhibits Title
Exhibit A Scope of Work
Exhibit B Budget Detail and Payment Provisions
Exhibit C * General Terms and Conditions
+
- Exhibit D Special Terms and Conditions -
+ Attachment - RFP RFP Scope of Work -
Items shown with an asterisK 1*), are hereby incorporated by reference and made part of this agreement as if attached hereto.
These documents can be viewed at https://www.dqs.ca.gov/OLS/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Redlands through the Redlands Police Department
CONTRACTOR BUSINESS ADDRESS
30 Cajon Street
PRINTED NAME OF PERSON SIGNING
Christopher R. Catren
CONTRACTOR AUTHORIZED SIGNATURE
CITY
Redlands
TITLE
Chief of Police
DATE SIGNED
Pages
2 3
4 1
7 STATE ZIP
CA 92373
Paqe 1 of2
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SCO ID: 2100-22Al-'l-'l 9
STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES ~-----------~--------------~
STANDARD AGREEMENT
STD 213 (Rev. 04/2020)
CONTRACTING AGENCY NAME
Department of Alcoholic Beverage Control
CONTRACTING AGENCY ADDRESS
3927 Lennane Drive, Suite 100
PRINTED NAME OF PERSON SIGNING
Pattye Baker
CONTRACTING AGENCY AUTHORIZED SIGNATURE
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL
AGREEMENT NUMBER
22-APP19
STATE OF CALIFORNIA
PURCHASING AUTHORITY NUMBER (If Applicable)
ABC-2100
CITY STATE ZIP
Sacramento CA 95834
TITLE
Chief, Business Management Branch
DATE SIGNED
EXEMPTION (If Applicable)
Paqe 2 of 2
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City Council/Financing Authority Meeting I. 12.
DATE: 09/20/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the sole source purchase of a Leica Geosystems Laser Scanner and Software for the amount of $36,664.46 (Police Chief Catren)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to authorize the sole source purchase of a Leica Geosystems Laser Scanner and Software in the amount of $36,664.46.
RECOMMENDATION:
Staff recommends the sole source purchase of a Leica Geosystems Laser Scanner and Software in the amount of $36,664.46.
DISCUSSION:
The Redlands Police Department frequently investigates complex crime scenes which require detailed and accurate scene documentation. This documentation is frequently used in both criminal and civil court proceedings. Juries rely on this type of documentation to understand what occurred and what the evidence dictates. Over the years, expectations of police and the ability to evaluate evidence and document it has increased - the "CSI effect". The department last purchased laser scanner equipment approximately 14 years ago. Since that time, technology has continued to advance and the department has implemented drones to assist in various capacities, including the documentation of crime scenes.
Staff began researching possible replacement systems and identified the Leica Geosystems Laser Scanner and software. This is a 3D laser scanning system that integrates data obtained on the ground (via the scanner) and aerial data (via Redlands Regular Meeting of 09-20-2022 329 of 359
that integrates data obtained on the ground (via the scanner) and aerial data (via drone), preserving the scene exactly the way it was discovered. Over the last couple of years, department members have been faced with crime scenes where a portion of the crime scene is blocked from view from the sky (under a freeway underpass or under a large tree). This new technology will allow staff to document these types of scenes with various methods, and then link them together to best depict the scene as it was found. This new scanner can also document via laser scanning the interior of buildings, which will help document crime scenes with 3D imaging. The department currently does not have a device that can produce 3D imaging, nor scan the interior of a building. 3D imaging with this Leica scanner will allow for precise measuring of crime scenes.
Precision Survey Supply (PSS) is an authorized Leica Geosystems Public Safety distributor. PSS is the only distributor that offers the training, equipment, technical support and configuration specifically for the department's needs.
Additionally, PSS is the only company that sells and configures the software to ensure that it integrates drone photogrammetry with a ground 3D laser scanner.
Obtaining the Leica Geosystems Laser Scanner and software from PSS is the only way to obtain this technology, combined with training and 24-hour support.
Obtaining this technology and capability will greatly enhance the department’s ability to document crime scenes, an extremely important component in successful prosecutions and civil proceedings. Due to the unique offerings from PSS, a sole source purchase for the equipment, software and support in the amount of $36,664.46 is requested. This price reflects a $6,381 discount provided by PSS.
ALTERNATIVES:
Do not approve the purchase of a Leica Geosystems Laser Scanner and Software in the amount of $36,664.46.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Christopher R. Catren, Chief of Police
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
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Dana Abramovitz, Purchasing Manager
PREPARED BY:
Rachel Tolber, Commander
Fiscal Impact
Fiscal Year: FY 2022/23
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $36,664.46
Budgeted Y/N: Y
Discussion:
This resource was included in the fiscal year 2022-23 section of the 12-month estimate in the City Manager's FY2022-24 Proposed Budget.
Attachments
Specs and Price
Sole Source
Sole Source Form
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Precision Survey Supply, LLC
8628 Utica Avenue #800
Rancho Cucamonga, CA 91730 US
909-931-4040
[email protected]
www.precisionsurveysupply.com
Estimate
ADDRESS
Eduardo Hererra
Redlands Police Dept
30 Cajon Ave
Redlands, CA 92373
SHIP TO
Eduardo Hererra
Redlands Police Dept
30 Cajon Ave
Redlands, CA 92373
ESTIMATE # DATE
32119 08/09/2022
SALES REP
SE
ACTIVITY QTY RATE AMOUNT
6017752
BLK360 G2 Starter Package
To Include:
BLK360 G2 Laser Scanner (951110) x1
GST29 BLK360 Tripod (853638) x1
GAD52 BLK360 Tripod Adapter (853639) x1
GVP735 BLK Mission Bag (879639) x1
Cyclone Subscription Base, 1 Year (5308150) x1
Cyclone Register 360 BLK Edition Option, 1 Year
(5310212) x1
BLK360 G2 CCP Basic, 1 Year (6017499) x1
1 23,867.00 23,867.00T
Square Line Discount
Loyalty Discount
Per Sam
Discount for BLK360 G2 Starter Pack
1 -867.00 -867.00
5310455
Cyclone PUBLISHER Option
Add-on for Cyclone 1yr Subscription.
1 1,750.00 1,750.00T
Square Line Discount
Loyalty Discount
Per Sam
Discount for Cyclone Publisher 1 yr Subscription
Option
1 -100.00 -100.00
5308175
MAP360 Pro Edition 1 yr. Subscription
1 3,350.00 3,350.00T
Square Line Discount
Loyalty Discount
Per Sam
Discount for MAP360 Pro Edition 1 yr. Subscription
1 -250.00 -250.00
5310747
Infinity Subscription (1 yr)
1 49.00 49.00T
Square Line Discount 1 -49.00 -49.00
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ACTIVITY QTY RATE AMOUNT
Loyalty Discount
Per Sam
Discount for Infinity Subscription (1 yr)
5310687
Infinity Survey Base License
1 835.00 835.00T
Square Line Discount
Loyalty Discount
Per Sam
Discount for Infinity Survey Base License
1 -35.00 -35.00
5310690
Infinity Point Clouds from Images Option
1 1,080.00 1,080.00T
Square Line Discount
Loyalty Discount
Per Sam
Discount for Infinity Point Clouds from Images
Option
1 -80.00 -80.00
PSS32215
On-Site Forensic Training
Accepted By:
Signature:
4 days total at customer site. Forensic training
manuals provided to attendees.
Maximum class size of 8. Equipment, computers
and facilities provided by
customer. Travel and expenses of the trainer
included.
1 9,408.00 9,408.00
Square Line Discount
Loyalty Discount
Per Sam
Discount for On-Site Forensic Training
1 -5,000.00 -5,000.00
Total Discounts Applied
$6,381.00
Does not include applicable taxes or shipping charges. Thank you! SUBTOTAL 33,958.00 TAX (0.0875) 2,706.46
TOTAL $36,664.46
Accepted By Accepted Date
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Monday, August 9, 2022
Re: Sole Source Letter for Leica Public Safety Group
Redlands Police Department
30 Cajon Ave.
Redlands, CA
Please accept this statement confirming Precision Survey Supply is an authorized Leica Geosystems Public Safety distributor for the state of Arizona. PSS is the only distributor that offers ACTAR training as well as certified MAP360 training Leica laser scanner systems is the only 3D laser scanning systems available which works, day or night, long range, and eye safe. Defeats “The CSI effect”. Preserving the scene exactly the way it was discovered. Enables prosecutors to place the jury into the scene.
Leica Geosystems operates a Segment base distribution model for the US. Our network of distributors is based on the company’s background and expertise. Leica represents and warrants that the Distributor, under this Agreement will be performed in a professional manner with reasonable skill, care and diligence, all in accordance with prudent Forensic practices. PSS has historically offered additional unique aspects in relation to Leica equipment:
• PSS provides 24-hour, lifetime operational support for all products they sell • PSS provides a unique training program that encompasses not only equipment use, but also aspects of crime and crash scene reconstruction.
Please contact PSS for information regarding these sole source aspects of their company’s offerings.
Dietrich Evans
Public Safety Group Regional Manager – West
Leica Geosystems, Inc.
Direct: 925 719 0667 | Fax: 925 790 2455
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Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition # ___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitutes to the recommended vendor or brand are unacceptable, must be accompanied by a written justification explaining the circumstances that make alternatives unacceptable.
The City Manager will determine whether the justification is appropriate. Requests for exception must be supported by factual statements that will pass an audit.
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INSTRUCTIONS
1. Please check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory compatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality requirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. The requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-thannew cost. f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
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3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Prepared by Date
_________________________________________________________ Department Director Date
Purchasing Approvals
______________________________________________________
Purchasing Agent Approval Date
_______________________________________________________ City Manager Approval Date
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City Council/Financing Authority Meeting I. 13.
DATE: 09/20/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request to close East San Bernardino Avenue for the Revel Big Bear Marathon event hosted by the Brooksee
Foundation on November 11th and November 12th, 2022;
authorize the request for the sale and consumption of alcoholic beverages on East San Bernardino Avenue at Dearborn Street during the Revel Big Bear Marathon to be held on November 12, 2022, and determine that the approval of the request is exempt from environmental review pursuant to Section 15061(b)(3) of the state’s guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that staff's recommendation is appropriate, the following motions are provided:
I move that the City Council determine that approval of the request for the sale and consumption of alcoholic beverages on East San Bernardino Avenue at Dearborn Street during the Revel Big Bear Marathon is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act;
1. I move to authorize the closure of East San Bernardino Avenue on the event dates; and
2. I move to approve the request for the sale and consumption of alcoholic beverages on East San Bernardino Avenue at Dearborn Street during the Revel Big Bear Marathon to be held on November 12, 2022.
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RECOMMENDATION:
Staff recommends that City Council approve the temporary street closure of East San Bernardino Avenue on November 11th and 12th, 2022 for the Revel Big Bear Marathon event. Staff further recommends that the City Council provide staff direction regarding the request for the sale and consumption of alcoholic beverages and determine that approval of the request for the sale and consumption of alcoholic beverages on East San Bernardino Avenue at Dearborn Street during Revel Big Bear Marathon is exempt from environmental review pursuant to Section 15061(b)(3) of the state’s guidelines implementing the California Environmental Quality Act (CEQA).
DISCUSSION:
The Brooksee Foundation, in partnership with Revel Races, will be hosting the Big Bear Marathon/Half-Marathon on November 12, 2022. The marathon and half-marathon begin in Angelus Oaks and end in Redlands along East San Bernardino Avenue adjacent to the Redlands Sports Park. The Brooksee Foundation is requesting permission to serve one beer to each race participant as a courtesy and give the option to purchase additional beer by the participants only. Serving and selling alcohol at the event is scheduled to end no later than 11:00 a.m. and the event road closure being lifted no later than 5:00 p.m. The Redlands Municipal Code includes provisions that allow for the reservation of public areas by private parties. Staff's approval authority for the consumption of alcoholic beverages is limited to only enclosed public areas in public parks as defined by Resolution No. 7559 adopted September 1, 2015. Therefore, City Council approval is required for the request for the sale and consumption of alcohol.
The applicant shall comply with requirements set by the Police Department, including payment for police staffing the event. The applicant may be required to provide the City with certificates of public liability insurance to protect against loss from liability for damages on account of bodily injury and property damage arising from the applicant’s activity. Such insurance shall include not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) in the aggregate of comprehensive general liability insurance, including bodily injury and property damage coverage, together with such other additional coverage as the City’s Risk Manager may determine to be prudent.
Insurance coverage shall be obtained before the event and maintained for the duration of the applicant’s activity.
The proposed project is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15061(b)(3). Section 15061(b)(3), referred to as the “common sense rule,” applies to those activities where it is seen with certainty that there is no possibility that the activity in Redlands Regular Meeting of 09-20-2022 339 of 359
question may have a significant effect on the environment. Approval of the project authorizes the consumption of alcoholic beverages within the City's right-of-way and will not result in any physical change to the environment.
ALTERNATIVES:
The City Council may deny the request.
STRATEGIC PLAN:
Priority A - Quality of Life, Strategic Objective 1. Beautification, Arts and Culture.
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Christopher R. Catren, Police Chief
PREPARED BY:
Larry Alms, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2022-23
Discussion:
There is no fiscal impact related to the approval of the request to serve alcohol.
All applicable reservation, street closure, and permit fees have been paid by the applicant.
Attachments
A. Authorization to Serve Alcohol
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City Council/Financing Authority Meeting J. 1.
DATE: 09/20/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Video Series: Working for You: Making Redlands a Better Place (Public Information Officer Baker)
DISCUSSION:
For this evening's City Council meeting, staff will present a new video from the video series “Working for You: Making Redlands a Better Place.” The series highlights one employee each month, from various departments and divisions, specifically describing how that employee’s job fits into the larger mission of the City to improve residents’ lives and make Redlands a better place to live. The videos are available for viewing on the City’s website and social media platforms in addition to being shown in rotation on Redlands TV.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
Carl Baker, Public Information Officer
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City Council/Financing Authority Meeting J. 2.
DATE: 09/20/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Conference Report- 2022 League of California Cities Annual Conference and Expo (Council Member Davis)
DISCUSSION:
For this evening’s City Council Meeting, Council Member Davis will provide a report relating to her attendance at the 2022 League of California Cities Annual Conference and Expo held September 7-9, in Long Beach, California.
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City Council/Financing Authority Meeting K. 1.
DATE: 09/20/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration to reprogram $343,776 in Community Development Block Grant (CDBG) funding from the Sylvan Park Restroom Project to the Joslyn Senior Center Rehabilitation Project (Development Services Director Desatnik)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move to authorize the reprogramming of $343,776 from the Sylvan Park Restroom Project to the Joslyn Senior Center Rehabilitation Project;
1. I further move to authorize staff to make any minor adjustments to reprogram any remaining funds from other CDBG activities to the Joslyn Senior Center Rehabilitation Project.
2. RECOMMENDATION:
Staff recommends that Council approve the reprogramming of the CDBG in the amount of $343,776 from the Sylvan Park Restroom Project to the Joslyn Senior Center Rehabilitation Project. The Sylvan Park Restoom Project has been absorbed into a larger Citywide park improvement project. Therefore, it is recommended that the funds be reprogrammed to the Joslyn Senior Center Rehabilitation Project. The use of CDBG funds must also be expended in a timely manner and the Joslyn Senior Center Rehabilitation Project will tentatively begin at the end of September 2022 upon approval of a construction contract.
Reprogramming these funds to an active project will ensure we meet timeliness deadlines with the County as well.
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DISCUSSION:
In February 2021, the Development Services Department (Department) submitted the FY2021-22 CDBG Program Year grant funding request which included the Sylvan Park Restroom Project. Since then, the Facilities and Community Services Department has been working on a restroom design plan that would be applicable not only to this project, but become a standard plan across all parks within the city slated for restroom upgrades. The design plan moved outside of timeliness and the scope of a CDBG identified project.
CDBG funding is allocated to a program year and must be spent in a timely manner. Currently, the funds need to be expended no later than February 23, 2023. By reprogramming the funds to the Joslyn Senior Center Rehabilitation Project, it ensures we will expend CDBG funds on an active CDBG project.
ALTERNATIVES:
City Council may elect not to approve these actions. However, electing not to approve these actions may result in a loss or reduction of CDBG funding and impact the existing CDBG project.
STRATEGIC PLAN:
Not applicable.
SUBMITTED BY:
Brian Desatnik, Development Services Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Chris Boatman, Assistant City Manager
PREPARED BY:
Tricia Munoz, Management Analyst/Development Services
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Fiscal Impact
Fiscal Year: 2023
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $343776
Budgeted Y/N: Y
Account No.: 200164
Discussion:
Funding from the Sylvan Park Restroom Project (F164029) will be reallocated to the Joslyn Senior Center Rehabilitation Project (F164010) with no impact on the General Fund.
Attachments
Request for Budget Transfer
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CITY OF REDLANDS
REQUEST FOR BUDGET TRANSFER
DATE
REQUESTED: September 20, 2022
REQUESTING
DEPARTMENT: Development Services
ACCOUNT DESCRIPTION ORGKEY OBJECT
Full Time Salaries 200164 5001
Pension Contributions 200164 5401
FICA/Medicare 200164 5501
Health/Dental Insurance 200164 5701
Workers' Comp Insurance 200164 5702
Disability Insurance 200164 5703
Unemployment Insurance 200164 5704
Life Insurance 200164 5705
Architect & Engineer 200164 6101
License & Permits 200164 6005
Building & Const/Improvement 200164 8503
License & Permits 200164 6005
Building & Const/Improvement 200164 8503
POSTING DATE:
TRANSACTION NO: ------- (FINANCE TO COMPLETE)
JOB
LEDGER INCREASE DECREASE
12290.00
3246.00
939.00
2043.00
49.00 78.00
121.00
10.00 30000.00
2000.00
293000.00
2000.00
341776
$343,776.00 $343,776.00
JUSTIFICATION: Transfer funds from F164029 Sylvan Park to F164010 Joslyn Senior Center per approval of City Council on September 20, 2022.
INITIATING DEPARTMENT
1 �£-zll
Department Head
tf-21-22
Date
RECOMMENDED 0
NOT RECOMMENDED 0
Finance Director
Date
Finance Director/City Manager Comments:
APPROVED 0
NOT APPROVED 0
City Manager
Date
F164029
F164029
F164029
F164029
F164029
F164029
F164029
F164029
F164029
F164029
F164029
F164010
F164010
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City Council/Financing Authority Meeting N. 3.
DATE: 09/20/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the regular meeting minutes of May 17, 2022 (Secretary Donaldson)
MOTION:
I move to approve the regular meeting minutes of May 17, 2022.
Attachments
Regular meeting minutes of May 17, 2022
Redlands Regular Meeting of 09-20-2022 348 of 359
MINUTES
Regular meetings of the City Council and the Redlands Financing Authority of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on May 17, 2022 at 5:00 P.M.
Present: Paul Barich, Mayor
Eddie Tejeda, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mick Gallagher, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Dan McHugh, City Attorney; Robert Dawes, City Treasurer; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Chris Catren, Police Chief; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief
Mayor Barich called the meeting to order. He announced this was conducted as a teleconference meeting in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California. Mayor Pro Tem Tejeda was present via teleconferencing and all votes during the meeting were conducted by roll call. The Mayor explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.
PUBLIC COMMENT
None forthcoming
CLOSED SESSION
Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney McHugh)
One Case:
a. Lydia Rodriguez v. City of Redlands, San Bernardino Superior Court Case No.
CIVDS1935452
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Mayor Barich followed by the pledge of allegiance to the American flag.
CLOSED SESSION REPORT
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CLOSED SESSION REPORT
City Attorney McHugh announced that no reportable action was taken during the closed session.
PRESENTATIONS
Proclamation Commending Daniel J. McHugh
Mayor Barich and the Council Members presented a Proclamation commending Daniel J.
McHugh for his twenty-eight years of service as the principle legal advisor to the City.
Each Council Member offered their praise and gratitude for his integrity, patience, dedication and thoughtful insight. He will be greatly missed.
PUBLIC COMMENT
Public comments were presented in-person, via Zoom, via cell phone or landline.
Redlands Mall Project - Andy Hoder voiced his concerns with the recent approval of the Mall Project and the developer's plans to construct 4-story buildings on the site. He thought the project was in conflict with the wishes of the voters who overwhelmingly defeated Measure G in 2020 and the almost 8,000 people who signed an initiative petition scheduled to be on the ballot in November of this year. He said these voters have sent a strong message to the Council indicating they oppose high rises, want to restrict development downtown and limit buildings to three stories.
CONSENT CALENDAR
Minutes
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, the minutes of the regular meeting of May 3, 2022.
Vote: 5 - 0 Passed
Proclamation Commending Daniel J. McHugh
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, the issuance of a proclamation commending Daniel J. McHugh for his years of service to the City and Community of Redlands.
Vote: 5 - 0 Passed
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Proclamation Celebrating Redlands Youth Council
Council Member Davis highlighted the Proclamation celebrating the Redlands Youth Council, a program designed to provide local high school students with learning and development opportunities related to local government and civic engagement. She was proud to announce thirty students had actively participated in the program since its inception in September 2021 and will be "graduating" next week during a special meeting.
On motion of Council Member Mick Gallagher, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the issuance of a proclamation celebrating Redlands Youth Council.
Vote: 5 - 0 Passed
Resolution No. 8349 Remote Teleconference Meetings
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, Resolution No. 8349 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days.
Vote: 5 - 0 Passed
Reject Bids CDBG Joslyn Center Renovation Project
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, to reject the bids for the 21/22 Community Development Block Grant (CDBG) Joslyn Center Renovation Project due to the bids exceeded the funding and additional appropriation.
Vote: 5 - 0 Passed
Emergency Resolution No. 8065 Report
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, to accept the Report regarding Emergency Resolution No. 8065 proclaiming the existence of a local emergency in response to COVID-19.
Vote: 5 - 0 Passed
Medical Director Services Independent Contractor Agreement On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, a Second Amendment to the Independent Contractor Agreement between the City of Redlands and Dr. Phong Nguyen increasing the annual fee to $18,000 for the provision of medical director services.
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Vote: 5 - 0 Passed
Resolution No. 8328 Traffic Regulations
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously determined, by roll call vote, that approval of the resolution is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act; and approved Resolution No. 8328 establishing a 270 foot ‘No-Parking Zone’ on Lugonia Avenue at the northwest corner of the Lugonia Avenue and Texas Street intersection.
Vote: 5 - 0 Passed
Fiscal Year 21/22 P.O. Modification Water Meters
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, a Fiscal Year 21/22 purchase order modification of $150,000 with Ferguson US Holdings, Inc. to purchase Neptune Water Meters and related supplies.
Vote: 5 - 0 Passed
Engineering Services Live Oak Canyon Creek and Oakmont Park Project On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, a Second Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. to Provide Final Engineering Services for the Live Oak Canyon Creek and Oakmont Park Project.
Vote: 5 - 0 Passed
Resolution No. 8333 Citywide Wastewater Master Plan
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously determined, by roll call vote, that approval of the resolution is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved Resolution No. 8333 adopting the Citywide Wastewater Master Plan.
Vote: 5 - 0 Passed
Forklift Trucks Purchase
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, the purchase of two Mitsubishi Caterpillar Forklift Trucks from Naumann Hobbs in the amount of $68,482.72.
Vote: 5 - 0 Passed
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4-Post Vehicle Lift Purchase
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, the purchase of one 4-Post Vehicle Lift from Stertil-Koni in the amount of $83,911.69.
Vote: 5 - 0 Passed
Receive and File Annual Report CPC
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, to receive and file the Annual Report of the Citrus Preservation Commission as submitted by Chairman Michael Day.
Vote: 5 - 0 Passed
In-Kind Request Summer Music Festival
As public comment, Dennis Bell thanked City Attorney McHugh for his service and wished him the best on his retirement. He questioned why the Summer Music Festival at the Redlands Bowl needed publicly funded security, and he said that in the past the Citizen Volunteer Patrol worked the events. He's found the Bowl attracts too many dogs and too many people who are smoking, and he suggested there be more enforcement against such activities. He raised doubts about the attendance numbers listed in the report and thought they were inflated in order to gain a public benefit.
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously determined, by roll call vote, that the event is categorically exempt from environmental review pursuant to Section 15301 of the state's guidelines implementing the California Environmental Quality Act; and approved the request for in-kind support in the amount of $19,824 related to the 2022 Summer Music Festival event hosted by the Redlands Bowl Performing Arts.
Vote: 5 - 0 Passed
P.O. Modification Tennis Classes
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, a Fiscal Year 2021-22 purchase order modification in the amount of $12,000 with Gabriel Jacobs for Tennis classes at Ford Park for the remainder of the fiscal year.
Vote: 5 - 0 Passed
Resolution No. 8329 Backhoe Loader Master Lease/Purchase On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, CC_RFA_May 17, 2022
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On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, Resolution No. 8329 for a Master Lease and Purchase Agreement with Caterpillar Financial Services, Inc., for the lease and purchase of a 2021 Caterpillar Model 420-07 Backhoe Loader in the amount of $160,105.60.
Vote: 5 - 0 Passed
PMP 2021 Street Resurfacing Project Contract Amendment
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, a First Amendment to the Public Works Contract with Matich Corporation for the PMP 2021 Street Resurfacing Project to increase Contractor's compensation in the amount of $176,291.47 for the Community and Senior Center access parking lot and ADA improvements.
Vote: 5 - 0 Passed
Resolution No. 8319 Setting Priorities Written Arguments This item was removed from the agenda and was not considered.
Resolution No. 8318 Candidate Statement Regulations
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, Resolution No. 8318, adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at the General Municipal Election scheduled for November 8, 2022.
Vote: 5 - 0 Passed
University of Redlands Agreement RESA
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously determined, by roll call vote, that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the agreement between the City of Redlands and the University of Redlands for event services for the Redlands Emergency Services Academy, to be held Wednesday, July 13 through Wednesday, July 20, 2022.
Vote: 5 - 0 Passed
COMMUNICATIONS
Video Series: Making Redlands a Better Place
Public Information Officer Baker presented a new video from the video series “Working for CC_RFA_May 17, 2022
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Public Information Officer Baker presented a new video from the video series “Working for You: Making Redlands a Better Place.” This month's video highlighted Kyle Wagner, Construction Manager. Filming and production work was provided by Cheryl Williams, Multimedia Production Coordinator.
Accelerate Neighborhood Climate Action
Mayor Pro Tem Tejeda announced this was the fourth of a series of presentations by Accelerate Neighborhood Climate Action (ANCA), and he introduced Richard Corneille, for a presentation on ways to prepare for increasing heat. The impacts of climate change caused by global warming include, more frequent droughts, more intense and destructive wildfires, more severe weather and increased human health risks and deaths and heat is the deadliest of climate change weather impacts. Ways to address the increasing heat were: Increasing tree canopies, identifying cooling centers, encouraging cool roofs and paving and preparing city-wide heatwave action plans. He added ANCA can help promote heat reduction and mitigation actions by educating neighborhoods on ways to survive the heat, encouraging heat resiliency plans and assisting underserved neighborhoods. Mitigation actions include, planting and maintaining trees for shade, educating neighbors to be safe during heat waves, promoting energy efficient upgrades such as solar panels, insulation, double pane window and reflective roofs, and developing plans for checking on and caring for vulnerable neighbors. Council Members Davis and Guzman-Lowery appreciated the fact that practical and concrete action items were provided.
Municipal Utilities/Public Works Commission Annual Report Chairperson Adekunle Ojo presented the Annual Report of the Municipal Utilities/Public Works Commission. He defined the Commission's role and explained the members were a great resource for City Council, staff and the public. The Commission was represented by engineers, public works professionals, utilities and environmental specialists, and some Commissioners have served as MUED Directors in the past. The following projects included a partial list of work begun in 2021: Pavement Management Program, WWTP Improvement Project – Phase 1B, Water Systems & Wastewater System Master Plan Updates, Groundwater Well & Booster Pump Rehabilitation Project, Waterline Replacement Project, Wastewater Replacement & Slip-Lining Projects, Water Infrastructure Condition, Seismic, Structural Assessment, Water System SCADA Expansion Project and Citywide Water Meter Replacement Project. He reviewed the Commission's goals for 2022 to include: Complete WWTP Improvement Project – Phase 1B, Transition to WWTP Improvement Project – Phase 2, Implement Utility Planning Document Project Recommendations, Continue Groundwater Well & Booster Pump Rehabilitation Project, Pavement Management Project – 30 Miles, Waterline Replacement Project – 4.2 Miles, Wastewater Replacement & Slip-Lining Projects – 4.5 Miles, Complete Water System SCADA Expansion Project, Continue Citywide Water Meter Replacement Project. Mayor Pro Tem Tejeda was pleased Chair Ojo mentioned the varied diversity and experience, as seen on this Commission, and he thanked them for their service.
Library Board Annual Report
Library Director Don McCue introduced Board Member William Hardy who provided an CC_RFA_May 17, 2022
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Library Director Don McCue introduced Board Member William Hardy who provided an update of the Library's accomplishments and activities over the past year. The FY 21-22 was a year of recovery and with the improved economic situation and Measure T passage, all the General Fund cuts have been fully restored to the budget and the library has resumed to 56 hours a week of in person services. The popular Books to Go program continues to run at full force and despite COVID-19, slowly but surely, the statistics show the patrons are becoming more comfortable returning. From July 1 through April 30, 152,917 visits were recorded at the library, the Lincoln Shrine and the Contemporary Club and 158,474 books, DVDs and magazines were circulated.
Activities included, resolving challenging infrastructure issues, submitting an application to the California State Library for a potential reimagining of the lower level space to better serve teens and literacy learners; the advantages of the Contemporary Club facility offering staff, city departments and the public another option for event scheduling; celebration of the Watchorn Lincoln Memorial Shrine 90th anniversary in February and thanks to Boyd Nies, a long desired reproduction 1857 Napoleon 12 pound Civil War cannon arrived in August and was christened by a welcoming program featuring live firing by reenactment artillerymen. Collaborative efforts accelerated with the Redlands Historical Museum Association as the old Redlands Daily Facts building transforms into the Museum of Redlands; celebration of third consecutive year of Dia de los Muertos in November; special collections division archivists Nathan Gonzales and Maria Carrillo Colato spoke at the Common Vision Coalition’s community event in March celebrating Cesar Chavez and Dolores Huerta, building on their community history initiative. The Adult Literacy Program continued to rebuild from the effects of the pandemic; a video version of the Smiley Heritage Tours was made available to all the schools; in-person outdoor Family Day was staged in October 2021; the traditional springtime Library Days event, held last weekend, resumed after a two-year hiatus with more than 600 guests in attendance. Finally, he encouraged everyone to mark their calendars for the evening of Saturday, October 15 when the quadrennial library gala will take place.
NEW BUSINESS
ARPA Resident Grocery Gift Card Program Agreement
Assistant City Manager McConnell presented an agreement with Redlands Ranch Market in an amount not to exceed $2,024,400 to provide a maximum of 1,687 monthly grocery gift cards for the ARPA Resident Grocery Gift Card Program. On March 15, 2022, Council approved the Resident Grocery Gift Card Program funded by the State and Local Fiscal Recovery Funds (SLFRF) through the American Rescue Plan Act (ARPA). The program will provide grocery assistance to a maximum of 1,687 eligible households in the form of a monthly $100 grocery gift card for a period of 12 months. Mayor Barich and Council Member Davis pointed out this was a great way to directly help people. Applications are currently being taken.
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, an agreement with Redlands Ranch Market in an amount not to exceed $2,024,400 to provide a maximum of 1,687 monthly grocery gift cards for the ARPA Resident Grocery Gift Card Program.
Vote: 5 - 0 Passed
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Vote: 5 - 0 Passed
University of Redlands Alternate Ballot Measure
This item was removed from the agenda and was not considered.
Resolution No. 8317 Calling and Giving Notice of Municipal Election This item was removed from the agenda and was not considered.
LNG Supply and Delivery Agreement
Assistant City Manager Boatman summarized an agreement with Applied LNG Technologies, LLC for supply and delivery of renewable liquefied natural gas in an amount not-to-exceed $637,098.00 for the initial term of one year, with the option to extend by two additional one-year terms. The fuels are used by the City's fleet of natural gas vehicles in addition to being sold to external customers and provide a revenue source.
On motion of Council Member Mick Gallagher, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, an agreement with Applied LNG Technologies, LLC for supply and delivery of renewable liquefied natural gas in an amount not-to-exceed $637,098.00 for the initial term of one year, with the option to extend by two additional one-year terms for a total amount not-to-exceed $1,911,294.
Vote: 5 - 0 Passed
Contract Award 2021 Citywide Sidewalk and ADA Ramp Replacement Municipal Utilities and Engineering Director Harris detailed a contract for the 2021 Citywide Sidewalk and ADA Ramp Replacement Phase II Project and staff's recommendation to award the contract to Universal Construction and Engineering.
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, that approval of the contract and construction of the 2021 Citywide Sidewalk and ADA Ramp Replacement Phase II is exempt from environmental review in accordance with Section 15301 (c) of the State's guidelines implementing the California Environmental Quality Act; approved the 2021 Citywide Sidewalk and ADA Ramp Replacement Phase II Project plans and specifications; awarded a Construction Contract to Universal Construction and Engineering in an amount not-to-exceed $981,152.05; and approved an additional appropriation of $849,538 from the General Fund Sidewalk Replacement Reserve for this project.
Vote: 5 - 0 Passed
University and Brockton Avenue Traffic Signal Improvements Contract Municipal Utilities and Engineering Director Harris introduced a Construction Contract with CC_RFA_May 17, 2022
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Municipal Utilities and Engineering Director Harris introduced a Construction Contract with Elecnor Belco Electric, Inc. for the University Street and Brockton Avenue Traffic Signal Improvements Project in an amount not-to-exceed $507,745. As public comment, Dennis Bell said the Colton Avenue and University Street intersection should be addressed before the one being considered tonight. Director Harris explained that originally the City intended to improve the intersection located at Colton and University, but a new residential development, currently processing through the City, may be conditioned to install a signal at that location.
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the contract and construction of a new traffic signal at University Street and Brockton Avenue is exempt from environmental review in accordance with Section 15301 (c) of the State's Guidelines implementing the California Environmental Quality Act; approved the University Street and Brockton Avenue Traffic Signal Project plans and specifications: and awarded a Construction Contract to Elecnor Belco Electric, Inc. in an amount not-to-exceed $507,745.
Vote: 5 - 0 Passed
Resolution No. 8335 Reducing FY 22/23 Wastewater Rates and Charges Municipal Utilities and Engineering Director Harris provided background of Resolution No. 8335, to reduce Fiscal Year 22/23 Wastewater Rates and Charges and explained that on March 15, 2022, City Council directed staff to initiate expenditures of $11,508,106 of American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) for various programs. This direction included applying $1,000,000 of ARPA SLFRF to Phase 2 of the proposed Wastewater Treatment Plant Improvement Project, which reduces the cost incurred by the City to provide wastewater service to its customers. Therefore, a fifteen percent (15%) wastewater rate increase scheduled for implementation beginning July 1, 2022, is no longer necessary, and may be reduced to eight percent (8%) without impacting the City's ability to fund wastewater services for its customers. Mayor Pro Tem Tejeda thanked the City Manager and staff for their efforts towards making these funds available.
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8335 reducing Fiscal Year 22/23 Wastewater Rates and Charges.
Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Community Day of Service Mayor Barich, Mayor Pro Tem Tejeda and Council Member Davis expressed appreciation for all the volunteers, including Service Club members and those from the Church of Latter Day Saints, who showed up to work at five separate project locations during the Community Day of Service on May 7, 2022. The day was a great success.
Council Member Gallagher commended Sylvia Lemus, Animal Control Supervisor, for stepping in to assist him with an injured baby hawk found near the Cemetery. She displayed great skill, patience and kindness in caring for the recovery and safe return of the bird.
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ADJOURNMENT
There being no further action required the meeting adjourned at 7:26 P.M. The next regular meeting of the City of Redlands City Council will be held on June 7, 2022.
REDLANDS FINANCING AUTHORITY
Chairman Barich called the meeting to order and offered anyone present the opportunity to address the Board on any subject, not already on the agenda, within the jurisdiction of the Redlands Financing Authority.
PUBLIC COMMENT
None forthcoming
Minutes
On motion of Board Member Guzman-Lowery, seconded by Board Member Davis, the minutes of the regular meeting of January 18, 2022, were unanimously approved by roll call vote.
Vote: 5 - 0 Passed
ADJOURNMENT
There being no further business, the Redlands Financing Authority adjourned at 7:29 P.M. The next regular meeting of the Agency will be held on September 20, 2022.
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