Redlands’ Market Night Re-Opening Plan
Since its beginning in 1988, the Market Night Event in Downtown Redlands has been a local community experience that provides residents a unique opportunity for entertainment, shopping, and dining. The Market started as an initiative to draw business and visitors into the downtown area during a time when big chain stores where driving sales away from these areas. Since then, the event has become one of the many key attributes which sets Redlands apart from the rest of the Inland Empire. It has drawn visitors from many surrounding jurisdictions to the City’s downtown resulting in a positive impact on the City’s economic vitality.
Prior to the closure of the market as a result of the COVID-19 pandemic, the City Council had considered changes to the market in response to downtown businesses. In addition, there have been numerous discussions over the past few years concerning impacts that the market poses. Such conversations included impacts to parking accessibility, closure of State Street, store front visibility, sell of quality products, and the benefits and impacts that the market generates. In response to those discussions, staff has prepared this memo to provide a summary on the background of the market, existing operations, fiscal impact, and resources necessary to support the event. Also, this memo presents results of a survey distributed to the downtown businesses and alternative scenarios that could be considered for the reopening.
Background:
In 2018, there were numerous discussions that had occurred regarding the impacts that the market presents on the downtown businesses. On July 17th 2018, an item was placed on the City Council agenda to discuss and consider a revised schedule for market night that would potentially address the needs of the downtown businesses. The item proposed revising the vendor setup time to avoid traffic issues between vendors and State Street customers. Prior to this proposal, State Street was closed to the public at 5:00 p.m. on Thursdays and concurrently vendors were permitted to begin Market Night setup. However, many parking stalls remained occupied due to the fact that the parking was not prohibited until 5:30 p.m. Additional factors included the increase in customers visiting State Street and conflicts between customers leaving State Street when the “no parking” takes effect and vendors entering for setup.
At the meeting, the following schedule was proposed:
• 5:00-5:30 p.m.: Street closure begins. Customers exit State Street • 5:30-6:30 p.m.: remaining vehicles are relocated to designated parking areas. Vendors are permitted to enter State Street for setup after the Redlands Police Department determines a given area is free from traffic hazards.
• 6:30 p.m.: market night opens to the general public
• 9:30 p.m.: closure time
During the July 17th meeting the City had received various public comments concerned with the modified schedule. As such, the City Council directed staff to maintain the existing schedule but seek additional public input on the proposed changes. Following the meeting, staff surveyed vendors and instituted additional changes to ensure a safe and orderly setup. These changes include:
• Placing additional signage at 3:30 p.m. advertising the parking restrictions (previously placed at 5:00 pm);
• Allocating six additional personnel to assist in the setup process; and • Increasing the number of tow trucks present to relocate illegally parked vehicles from two to five trucks.
In addition, staff surveyed various vendors in response to the proposed changes. Staff received 30 responses from the survey including 4 local farmers, 4 non-local farmers, 2 non-profits, 3 state street businesses, 10 product/retail sales, 2 local realtors, and 5 food vendors. The following is a summary of the survey results:
• The majority of vendors stated that they required between 30 minutes and 1 hour to setup.
However, most farmers required less than 30 minutes to setup. • The majority of vendors (non-farmers) sampled would continue to participate if market night began at 6:30 pm instead of its current start time of 6:00 pm. • Of the four local farmers surveyed, two stated they would no longer participate with a start time of 6:30 pm. In addition, the majority of non-local farmers surveyed stated they may not participate if the start time were changed to 6:30 pm.
• The majority of vendors sampled preferred to close at 9:30 pm year around to allow for a full three hours of operation with the exception of farmers who prefer that market night close at 9:00 pm during the winter.
Based on the input received, on September 4, 2018, City staff recommended to City Council to approve Resolution No. 7895 that established the following schedule:
• 5:00 p.m. Street Closure begins
• 6:00 p.m. Certified Farmers Market opens (located on State Street between Orange Street and 5th Street)
• 6:30 p.m. Vendor booths open
• 9:30 p.m. Closure time
Staff Resources:
Prior to the pandemic, the market occurred every Thursday night from 6:00 p.m. to 9:30 p.m. along East State Street from Orange Avenue to 9th Street. The event ranged in size from 150 to 180 various vendors selling food, produce, merchandise, attractions, and live entertainment. It also included a certified farmer’s market for the sale of local produce.
The street closure procedures began at 3:00 p.m. where signs were placed along State Street notifying businesses and patrons of the event. The street closure began at 5:00 p.m. as well as the towing of vehicles to clear the street. On average the City would tow and relocate approximately 15 vehicles per event which required 3 tow trucks to complete before vendor setup at 5:30 p.m.
Hard closures were erected at Orange Street and State, 9th Street and State, and at every cross street (8th Street, 7th Street, 6th Street, etc.). In addition, barricades were staged between 3:00 p.m. and 5:00 p.m. and replaced with street closures at 5:00 p.m. along streets and intersections mentioned above. Clean up of the event started at 9:30 p.m. and finished by 11:00 p.m.
The staffing level of Market Night has fluctuated since its start in 1988. There have been a mix of full time and part time staffing positions utilized to administer the program. At the time the Facilities and Community Services Department was responsible for Market Night, the staff consisted of two part time Administrative Assistants, and one full time Event Coordinator.
Additionally, Market Night also required field staff and Police Department Officers. Police Officers varied from 4 and 6 depending on the season. Facilities Community Services field staff work included approximately 8 hours for 2 staff members (or 16 per week) for trash, signage and barricades and relocations; 2 hours for 4 additional staff members (or 8 hours per week) for staff members during the relocation for vendor/patron safety; resulting in approximately 24 hours of staff time for event.
Revenues and Expenditures:
Market Night is operated as an enterprise and the budget is included with the Downtown Business Area Fund (236). In years prior to the pandemic, the average budget included approximately $26,000 per month in expenses and $20,000 in revenues. The largest increase in revenue is generally seen between the months of April and June, and the largest drop in the months of December and January. Reasons for the increase and drop during these times are numerous, but are likely influenced largely by weather as well as competing opportunities to spend money at certain times of the year such as holiday gifts and holiday travel during the winter season.
There is also a small amount of additional revenue from SNAP, called CalFresh in California, and occasionally referred to as "food stamps." It is the largest food assistance program in the nation.
Market Match is California’s SNAP healthy food incentive program which matches customers’ nutrition assistance benefits, like CalFresh and WIC, at farmers’ markets. The matching funds allow SNAP recipients to buy more fruits and vegetables from eligible farmers' markets such as the Redlands Certified Farmers Markets. Market Match empowers qualifying shoppers to make healthy food choices by overcoming financial barriers. The intent of the grant is to encourage job creation, local economic development, and civic engagement by leveraging the benefits of farmers’ markets for a broader community. The program has been an extraordinary success, with 700 participants who have used the program and $9,000 in incentives provided for the purchase of locally grown fresh fruits and vegetables as of February, 2021.
The community benefit market night provides may not be immediately evident based strictly on the hard revenue and expenditure data. The market has acted as a type of “business incubator” in the past, such as in the case of Cheesewalla where the business was originally located in a booth and then moved to a brick and mortar building. There may also be residual economic benefits such as visitors coming to the market but choosing to eat at one of the many restaurants on State Street.
It’s something which draws people together and offers opportunities to purchase items not normally available in town. It is also an opportunity to purchase fresh produce from small growers rather than a chain store.
Survey Results:
In an exercise to obtain feedback from the City’s downtown businesses regarding market night operations, a survey was disturbed in October 2021. The surveys were provided in person to most of the businesses on State Street, between Orange Avenue and 8th Street. Surveys were requested to be emailed, faxed, or dropped off at City Hall; however in some instances, staff collected them in person. The survey had 12 questions, with some questions asking multiple responses. There were 38 completed surveys that were returned and collected. The results of the survey indicated that a majority of the downtown businesses wanted the market to return and be located on State Street. Additionally, there was 58% that preferred that vendors be located in the center of the street and 79% stated they would favor priority be given to Redlands businesses. The survey is attached to this memo for the Council’s reference. The results are summarized below:
• 82% wanted the market to return;
• 82% wanted the market to remain on State Street;
• 32% stated the market had a negative effect on their business; • 50% stated they were not open during the market operating hours; • 53% preferred to keep the same amount of street blocks used; • 42% preferred the same day (operating on Thursday);
• 79% stated they would favor priority be given to Redlands Businesses; • 58% preferred that vendors be located in the center of the street; • 47% preferred products being offered to remain the same; • 47% preferred products to be more artsy or of higher quality; and Question #5, “do you see an impact to your business”
• 46% indicated that there was a positive impact to their business as a result of the market • 31% indicated that there was a negative impact to their business as a result of the market • 23% indicated that there was neither a positive or negative impact that occurred as a result of the market
As a result of the first survey, it appeared that the downtown businesses were in favor of exploring alternative days for the operation of the market. As such, city staff sent out another survey with four remaining questions to better understand the needs and impact in the downtown. The second survey was sent out in March of 2022, 33 surveys were returned and collected. The questions are as follows:
1) Should Market Night remain held on Thursdays?
a. Seventeen responded yes
b. Twelve responded no
c. Four had no opinion
2) Is your business open Thursday from 6-9:30 p.m.?
a. Seventeen responded yes
b. Eleven responded no
c. One responded no opinion
3) Should Market Night be changed to Saturday?
a. Sixteen responded yes
b. Eleven responded no
c. One responded no opinion
4) Is your business open Saturday from 8-noon?
a. Twenty six responded yes
b. Six responded no
In summary, the results of the two surveys demonstrated that the downtown businesses supported the market to operate on Thursday night or Saturday morning. Basically, the results illustrated a 50/50 split.
Recommendation:
Based upon the discussions above and previous operations, staff is recommending the following schedule for the immediate reopening of the Market Night Event. Under this scenario, the market would operate on Saturday mornings along with the City’s Certified Farmers Market that is currently held within Ed Hales Park parking lot. The market would be held from 8:00 to 12:00 p.m. during the spring, summer and fall seasons and include approximately 100 vendors.
By combining these events the City is utilizing resources and staff time that currently is being applied. In addition, the downtown businesses and community is familiar with existing operations.
The market would also lead to reformatting polices and guidelines to include higher quality merchandise or artsy products as suggested in the returned surveys. This option would also help alleviate conflicts from the State Street merchants and customers regarding impacts to parking and accessibility during the evening hours.
Under this scenario, costs for staff resources would be reduced from previous operation. In addition, impacts to parking accessibility and closure of State Street would be lighten.
Furthermore, police officers would not be immediately necessary for this option, as the current farmer’s market has not demonstrated a need for this service.
Staff and resources used are 4 staff members from parks for assistance with setup and closure, 1 full time event coordinator and 1 part time position to manage and monitor the event, 1 tow truck to clear the street for the event and 5 city vehicles required for crash barricades. The following is a summary:
• Occurs on Saturday mornings from spring to fall;
• Street closure from Orange Street to 6th Street; 5th Street from Citrus to Redlands Blvd.; and Ed Hales Parking lot;
• Vendors would set up along north and south curb lines; • 1 tow truck required;
• 5 city units required for crash barricades;
• 4 staff members from parks; and
• 1 full time event organizer and 1 part time positions.
Market Night Alternatives:
There are three other alternatives that were considered for resuming market night operations. Each option listed below was developed with respect to the results of the survey and input from the downtown business owners, costs, expenditures, staff resources, revenue, and the potential impacts and benefits to the community. They are as follows:
• Option 1: Reopen market night with seasonal changes;
• Option 2: Reopen market night with vendors located in the center of the street; and • Option 3: Phase approach for the reopening of market night Option 1: Reopen market night with seasonal changes
Under this recommendation, the City would resume previous operations with seasonal changes and close during the winter season. The winter season, in the past, was less attended by both vendors and customers and consistently produce less participation and revenue. Closure of the market during this period also lightens the impact on holiday events and shopping that occurs within our downtown area.
The market would occur on Thursday night from 6:00 p.m. to 9:30 p.m. with setup beginning at 5:00 p.m. The Market would occur Vendors would be located along the north and south curb lines of State Street from Orange Street to 9th Street. This layout would provide space for approximately 180 vendors. Staff and resources used would be 6 staff members from parks for assistance with setup and closure, 1 full time event coordinator and 2 part time positions to manage and monitor the event, 6 full time police officers for patrol services, 5 tow trucks to
clear the street for the event and 15 city vehicles required for crash barricades. This alternative would satisfy the desire to bring the market back and continue with similar operations. The following is a summary:
• Preexisting layout, Orange Street to 9th Street;
• Occurs every Thursday night;
• Seasonal operation;
• Vendors setup along north and south curb lines;
• Set up begins at 5:00 pm;
• Vendor set up begins 6:00 p.m.
• 5 tow trucks required at minimum;
• 6 staff members from parks;
• 1 full time event organizer and 2 part time positions; • 6 Police Officers for patrol; and
• 15 city vehicles required for crash barricade
Option 2: Reopen market night with vendors located in the center of the street • Preexisting layout, Orange Street to 9th Street
• Occurs every Thursday night during Spring through Fall seasons • Vendors set up along the center of State Street
• Set up begins at 4:00 pm
• 8 staff members from parks division
• 1 full time event organizer and 2 part time positions • 6 police officers for patrol services
• 15 city units required for crash barricade
• Approximately 450 rubber cable protector ramps, 2 spider boxes and 2 generators (one time cost of $40,000).
• 5 tow trucks required at a minimum for removing of vehicles Under this scenario, the City would resume previous operations with the exception of closing during the winter season. The market would occur on Thursday night from 6:00 pm to 9:00 pm with setup beginning at 4:00 pm during the spring, summer and fall seasons. Vendors would be located in the center of State Street from Orange Street to 9th Street. This layout provides space for approximately 100 vendors. Staff and resources used would be 6 staff members from parks for assistance with setup and closure, 1 full time event coordinator and 2 part time positions to manage and monitor the event, 6 full time police officers for patrol services, 5 tow trucks to clear the street for the event and 15 city vehicles required for crash barricades. This layout would require additional time to setup to insure that all electrical cables and connectors are secured and available for vendors use. A one-time purchase of 450 rubber cable protector ramps, 2 spider boxes and 2 generators of approximately $40,000 would be necessary to setup the vendors within the center of the street.
Furthermore, this layout would decrease the area used by the vendors by approximately 80 spaces as a result of the existing bulb outs along State Street. Under this option, clearance for emergency vehicles would also need to be maintained within the public right of way.
Option 3: Phase approach for the reopening of market night • Street closure from Orange Street to 7th Street (including 5th Street) short term; • Street closure from Orange Street to 9th Street (including 5th Street) long term; • Vendors set up down the center of State Street;
• Set up would begin at 4:00 p.m.;
• 3 tow trucks (short term);
• 5 tow trucks (long term);
• Market will occur Thursday Night from 6:00 p.m. to 9:00 p.m. from Spring to Fall; • 4 staff members from parks division (short term) 8 staff members (long term); • 1 full time event organizer and 2 part time positions; • 3 Police Officers (short term) and 6 Police Officers (long term); • 7 city units required for crash barricade (short term) and 15 required for long term; and • Approximately 450 rubber cable protector ramps, 2 spider boxes and 2 generators (one time cost of $40,000).
Under this scenario, the market would resume operations in a phased approach. For the first six months of resuming operations, the market would be held between Orange Street and 7th Street (including 5th Street). Long term operations would extend the market to 9th Street. The market would operate every Thursday Night from 6:00 p.m. to 9:00 p.m. during the spring, summer and fall seasons. This alternative would require 3 tow trucks for the short term and 5 tow trucks for the long term. Staff include 4 staff members from parks division (short term) 8 staff members (long term); 1 full time event organizer and 2 part time positions; 3 Police Officers (Short term) 6 Police Officers (Long term); and 7 city units required for crash barricade.
Vendors would be located within the center of the street and setup would occur at 4:00 p.m. A one-time purchase of 450 rubber cable protector ramps, 2 spider boxes and 2 generators of approximately $40,000 would be necessary to setup the vendors within the center of the street.
This layout would decrease the area used by the vendors by approximately 80 spaces as a result of the existing bulb outs along State Street. Under this option, clearance for emergency vehicles would also need to be maintained within the public right of way. The benefit of this scenario would allow an easy transition to reopening the market. In addition, it provides time for the downtown businesses to adjust to the once familiar atmosphere.
Attachments:
1) Survey distributed to Downtown Businesses in October 2021 2) Survey distributed to Downtown Businesses in March 2022 City Council/Successor Agency Meeting L. 8.
DATE: 10/04/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of an agreement with Patrol Solutions, LLC., for the provision of platform and parking lot security for the Redlands Passenger Rail Downtown and University Stations in an amount not-to-exceed $410,000 for the initial term of one year, with the option to extend by one additional one-year term for a total amount not-to-exceed $820,000; and additional appropriations of $160,000 in both revenue and expenses for FY 2022-23, and FY 2023-2024 (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move to approve an agreement with Patrol Solutions, LLC., for the provision of platform and parking lot onsite security services for the Redlands Passenger Rail Downtown and University Stations in an amount not-to-exceed $410,000 for the initial term of one year, with the option to extend by one additional one-year term for a total amount not-to-exceed $820,000.
1. I move to appropriate $160,000 in both revenue and expenses in FY 2022-23, and FY 2023-2024.
2. RECOMMENDATION:
Staff recommends that the City Council approve an agreement with Patrol Solutions, LLC., for the provision of platform and parking lot security associated with the Redlands Passenger Rail Project in an amount not-to-exceed $410,000 for the initial term of one year, with the option to extend by one additional one-year term for a total amount not-to-exceed $820,000.
Staff further recommends that the City Council appropriate $160,000 in both revenue and expenses in FY 2022-23, and FY 2023-2024.
DISCUSSION:
The San Bernardino County Transportation Authority (SBCTA) is currently testing the Redlands Passenger Rail Project in anticipation of the inauguration of the Arrow Service in October 2022. The project is a nine-mile regional rail line that provides alternative transportation by introducing a new rail service, known as the Arrow, which integrates with other transportation modes such as autos, buses, and bicycles. When complete, Arrow will connect the City of Redlands to the City of San Bernardino and offer residents, businesses, and visitors a new commuting option to travel to a variety of leisure, educational, and healthcare destinations.
The project includes three commuter rail stations within the city. The Esri station, which is located at Redlands Boulevard and New York Street; the Downtown Station, located on Orange Street; and the University Station, located near University Street and Park Avenue. Esri will provide security and maintenance for the station located on New York Street, while the City agreed to maintain the Downtown Station and University Station, including associated parking lots.
SBCTA and the City have agreed that the City will provide a security guard at both stations, beginning 15 minutes prior to the arrival of the first train until 15 minutes after the last scheduled train departs; approximately 18-19 hours daily.
SBCTA is responsible for reimbursing the City for costs associated with maintenance and security for the initial two-year period. After the initial period, the City and SBCTA will reassess the need for full-time onsite security. The tentatively agreed upon schedule between SBCTA and the City is listed below:
Schedule provided by SBCTA
9-9-22
Monday-Friday: Security Total Hours
Start End
University Station: 4:30 23:00 18.50
First:4:52
Last:22:21
Downtown Station 4:30 23:30 18.00
First: 4:48
Last: 22:26
Weekend:
University Station: 5:15 12 MID 18.75
First:5:34
Last:23:32
Downtown Station 5:15 12 MID 18.75
First: 5:41
Last: 23:25
In accordance with the City's procurement policies, a request for bid for the security services was advertised on September 13, 2022 and bid packages were opened at the City Clerks' office on September 26, 2022. Patrol Solutions, LLC was identified as the lowest responsive and responsible bidder. During the bid opening, Blue Bar Security Services was identified as the lowest bidder.
However, due to a mathematical error, they were determined not to be the lowest bidder.
ALTERNATIVES:
City Council may elect not to approve the agreement and direct staff accordingly.
STRATEGIC PLAN:
Supports Strategic Plan Priorities A - Quality of Life and B - Public Health and Safety
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Erik Reeves, Field Services Superintendent
Fiscal Impact
Fiscal Year: FY 2022-23
Appropriation Required Y/N: Y
Amount: $410,000
Account No.: 101303.6710
Discussion:
Pursuant to the agreements approved for the Downtown and University Stations, SBCTA is responsible for reimbursing the City 100% of the costs for the provision of security services for the first two years. After 18 months, the City and SBCTA will reassess the need for onsite security services.
Funding in the amount of $250,000 for this service is included in the FY 2022-2023 Parks Division budget (101303) as approved by City Council. An appropriation of $160,000 in both revenue (101303-4415) and expenses (101303-6710) is necessary to fund the remaining amount of this agreement.
Fiscal Year: FY 2023-24
Appropriation Required Y/N: Y
Amount: $410,000
Account No.: 101303.6710
Discussion:
Funding in the amount of $250,000 for this service is included in the FY 2023-24 Parks Division budget (101303) as approved by City Council. An appropriation of $160,000 in both revenue (101303-4415) and expenses (101303-6710) is necessary to fund the remaining amount of this agreement.
Attachments
A. Professional Services Agreement Patrol Solutions
B. City Clerk's Bid Report
C. Additional Appropriation Forms
1 L:\ca\Agreements\Patrol Solutions Security Services Agreement.PS-1.1.FY22-0040.docx.jn
AGREEMENT TO PERFORM PROFESSIONAL SECURITY SERVICES
This agreement for the provision of unarmed rail station security services (“Agreement”) is made and entered in this 4th day of October, 2022 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Patrol Solutions, LLC., a California corporation (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONTRACTOR
1.1 City hereby engages Contractor to provide unarmed rail station security services for City (the “Services”).
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONTRACTOR
2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates Chris Boatman, Assistant City Manager, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by reference.
4.2 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by one (1) additional term (“Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. 2 L:\ca\Agreements\Patrol Solutions Security Services Agreement.PS-1.1.FY22-0040.docx.jn
4.3 If Contractor’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONTRACTOR
5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of Four Hundred Ten Thousand Dollars ($410,000.00) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Contractor’s performance for the Services shall not exceed the amount of Four Hundred Ten Thousand Dollars ($410,000.00) for the first Extended Term, bringing the total possible amount of compensation to a not-to-exceed amount of Eight Hundred Twenty Thousand ($820,000.00). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by this reference.
5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONTRACTOR:
City Clerk Carl Cunngingham, General Manager
City of Redlands Patrol Solutions, LLC
35 Cajon Street 1788 Mesa Verde Dr.
P.O. Box 3005 (mailing) San Bernardino, CA 92404
Redlands, CA 92373 [email protected]
[email protected] Phone: (415) 760-8116
Phone: (909) 798-7531
3 L:\ca\Agreements\Patrol Solutions Security Services Agreement.PS-1.1.FY22-0040.docx.jn ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.
Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Contractor shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.
E. Contractor is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Contractor shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Contractor shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property 4 L:\ca\Agreements\Patrol Solutions Security Services Agreement.PS-1.1.FY22-0040.docx.jn occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.
8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any 5 L:\ca\Agreements\Patrol Solutions Security Services Agreement.PS-1.1.FY22-0040.docx.jn assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California. 6 L:\ca\Agreements\Patrol Solutions Security Services Agreement.PS-1.1.FY22-0040.docx.jn
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.
CITY OF REDLANDS PATROL SOLUTIONS, LLC
By: ___________________________ By: ________________________________ Paul T. Barich, Mayor Carl Cunningham, General Manager
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
7 L:\ca\Agreements\Patrol Solutions Security Services Agreement.PS-1.1.FY22-0040.docx.jn EXHIBIT "A"
SCOPE OF SERVICES
Holidays:
There are 10 recognized holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day and the Friday after, and Christmas Day.
Post Orders: Assignment instructions for each post, whether a fixed location or roaming locations, must be adhered to in their entirety.
Pass Downs: Additional or special instructions by City of Redlands for posts on a temporary basis and must be adhered to in their entirety.
Security Guard-Site Specific Shift-Regular Time-Hourly Rate: For weekly scheduled security guard shift, M-F, excludes holidays.
Security Guard-Site Specific Weekend Shift Time-Hourly Rate: For weekly scheduled 19 hr. weekend security guard shift, Sat-Sun, excludes holidays.
Security Guard-Holiday-Hourly Rate: For all security guard shifts on City recognized holidays only.
Table: Holiday:
Only the listed City holidays are subject to any premium (overtime, etc.) rates.
LN DATE EVENT
1 January 1 New Year’s Day
2 Third Monday in January Martin Luther King’s Birthday 3 Third Monday in February President’s Day
4 Last Monday in May Memorial Day
5 July 4 Independence Day
6 First Monday in September Labor Day
7 November 11 Veteran’s Day
8 Fourth Thursday in November Thanksgiving Day
9 Friday after Thanksgiving
10 December 25 Christmas Day
8 L:\ca\Agreements\Patrol Solutions Security Services Agreement.PS-1.1.FY22-0040.docx.jn Service Schedule
Monday-Friday: Security Total Hours
Start End
University Station: 4:30 23:00 18.50
First train: 4:52
Last train: 22:21
Downtown Station 4:30 22:30 18.00
First train: 4:48
Last train: 22:26
Weekend:
University Station: 5:15 11:15 19.00
First train: 5:34
Last train: 23:32
Downtown Station 5:15 12 MID 18.75
First train: 5:41
Last train: 23:25
Reports
A) Submit activity reports from the prior security shift within six hours.
B) Include any pertinent information or backup documentation with your reports.
C) Ensure that all reports are submitted prior to submission of the invoice.
D) General: Report immediately, verbally and or in writing as soon as practically possible taking safety into consideration; especially concerning issues that may require immediate action to avoid potential escalation. If possible, take photos of the observation or interaction and attach to email, text, pictures, and written reports.
E) Safety, Injury, or Damage: any impending, occurring, or potential hazards, incidents, or accidents that have harmed, are harming, or could likely harm persons, animals, plants, property, environment, or the like.
F) Public Nuisances: any observations of any public nuisances.
G) Business Interactions: any interactions with business owners and or persons.
H) Work Performance Delays: anything that is or could potentially delay or prevent work from being performed within the designated times and locations.
I) Follow up Activities: all action items from the above section, which may have been verbally reported, but a written report was not possible at the time; and all action items as required by City Representative.
Posts: Site Specific
Downtown rail platform at Orange Street and Stuart Avenue University of Redlands rail platform at University Street and Park Avenue A) Provide a security “presence” through patrolling on foot at the rail station platform. 9 L:\ca\Agreements\Patrol Solutions Security Services Agreement.PS-1.1.FY22-0040.docx.jn B) Security personnel shall call the designated FCS staff personnel to report any maintenance concerns or for miscellaneous questions.
C) Security personnel shall call the Redlands Police Department (depending on the incident) upon the observance of any illegal activity, vandalism, or suspicious or inappropriate behavior.
D) Restrooms are available inside train depots at both locations.
NOTE: During breaks and meals, security service may be temporarily halted; however, the guard must return promptly to their post afterward.
10 L:\ca\Agreements\Patrol Solutions Security Services Agreement.PS-1.1.FY22-0040.docx.jn EXHIBIT "B"
PRICE AND FEE BID
Description Unit Hourly Rate
1. Security Guard – Site Specific Shift, Regular Time,
WEEKDAY shift begins on M – F,
Hour $27.44
2. Security Guard - Site Specific Shift,
WEEKEND shift, begins on Sat - Sun
Hour $27.44
3. Security Guard - Site Specific Shift, Holiday Time, for any shift that begins or ends on a holiday
Hour $35.68
11 L:\ca\Agreements\Patrol Solutions Security Services Agreement.PS-1.1.FY22-0040.docx.jn EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
PATROL SOLUTIONS, LLC
By: Date: ___________________
Carl Cunningham, General Manager
CITY OF REDLANDS
OFFICE OF THE CITY CLERK
BID OPENING REPORT
The following bids were opened on the 26th day of September 2022 at 10:00 a.m. on behalf of the Facilities and Community Services Department for Unarmed Security Services for Railway Platform Stations - FCS09092022JB. The bid amounts have not been checked and are subject to correction after the bids have been completely reviewed.
No. Plan Holder's Name
1 Blue Bar Security Services, Rosamond CA
2 Vigilant Eye Security Inc., Woodland Hills CA
3 Patrol Solutions, LLC San Bernardino CA
4 Contact Security, Inc., Brea CA
5 Brapga Security Systems Inc., West Covina CA
6 Alltech Industries, Inc., Monterey Park CA
7 Absolute Security International Inc., Irwindale CA
8 America One Security, Oxnard CA
9 Prime International Security, Inglewood CA
10 Quest National Security, Woodland Hills, CA
11 Palicon Group, Riverside CA
Emailed: Councilmembers,
City Manager, City Treasurer, PIO, Press
Department Head: Chris Boatman
Staff: Jocelyn Butters
Bid
Signed
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Addenda
Acknowledged Total Bid Amount (NIA)
NIA $140,607.00
NIA $191,916.00
NIA $194,002.32
NIA $197,226.81
NIA $197,986.40
NIA $207,341.31
NIA $211.818.40
NIA $224,416.00
NIA $227,456.00
NIA $231,365.40
NIA
�
$234,279.00
�City Clerk
City of Redlands, California
City Council/Successor Agency Meeting O. 3.
DATE: 10/04/2022
TO: The Successor Agency Board of Directors
SUBJECT: Approve the regular meeting minutes of September 6, 2022 (Secretary Donaldson)
MOTION:
I move to approve the regular meeting minutes of September 6, 2022.
Attachments
Regular meeting minutes of September 6, 2022
MINUTES
Regular meetings of the City Council and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on September 6, 2022 at 5:00 P.M.
Present: Paul Barich, Mayor
Eddie Tejeda, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mick Gallagher, Council Member
Staff: Janice McConnell, Assistant City Manager; Yvette M. Abich Garcia, City Attorney; Robert Dawes, City Treasurer; Jeanne Donaldson, City Clerk; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Chris Catren, Police Chief; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief
Mayor Barich called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.
PUBLIC COMMENT
Stephen Rogers listed concerns that he said the Council should consider when reviewing the City Manager's performance. These included environmental documents for the Transit Village Specific Plan, qualifications of city engineering staff and the lasting effects of the policies of the former City Manager.
CLOSED SESSION
Due to ownership of property within 500 feet of the Grove School, Council Member Davis recused herself from this Closed Session Item, C-1.
Conference with real property negotiators - Government Code §54956.8 (Facilities and Community Services Director Boatman)
Property: APN 0292-166-08-0000
Agency Negotiators: Charles M. Duggan, Jr.; Chris Boatman Negotiating Party: Andrew Christopherson, The Grove School Under Negotiation: Terms of payment and price of possible lease amendment or purchase of City property
Conference with real property negotiators - Government Code §54956.8 CC_SA_September 6, 2022
Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Boatman)
Property: Vacant Property; APN 0172-013-76-0000
Agency Negotiators: Charles M. Duggan, Jr. and Chris Boatman Negotiating Parties: Shahzad Farukhi and Keisha Baldeosingh Under Negotiation: Terms of payment and price of possible purchase of real property Conference with labor negotiator - Government Code §54957.6 (Assistant City Manager McConnell)
Agency Negotiators: Mayor Barich and Mayor Pro Tem Tejeda Unrepresented Employee: City Manager
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:14 P.M. with an invocation by Mayor Barich followed by the pledge of allegiance to the American flag.
CLOSED SESSION REPORT
City Attorney Abich Garcia announced the closed session report as follows:
C-1: Council Member Davis recused herself due to property ownership within 500 feet of the Grove School, with no reportable action taken. Closed Session C-2 and C-3, no reportable action taken.
PRESENTATIONS
Redlands Pet Adoption – Animal Control Officer Joseph Martinez, introduced “Charming”, a three-year-old male pitbull, who is available for adoption. Chaming has been living at the Shelter since November of 2021 and would love a good home. Mr. Martinez informed the Council that about twenty dogs had been adopted this month.
Police Department Certificate of Recognition
Mayor Barich presented a Certificate of Recognition to Detective Eric Strobaugh of the Redlands Police Department, for his outstanding public service and dedication to serving the community.
Proclamation Redlands a Purple Heart City
Mayor Barich presented a Proclamation designating the City of Redlands as a Purple Heart City to Raymond Wetzel, Adjutant for Chapter #2929 Military Order of the Purple Heart.
Proclamation 135th Anniversary Citrograph Printing
CC_SA_September 6, 2022
Proclamation 135th Anniversary Citrograph Printing
Council Member Davis and Mayor Barich presented a Proclamation recognizing the 135th Anniversary of Citrograph Printing Co. to Al Hernandez and Ryan Bailey and thanked them for their commitment to excellence while serving the community.
PUBLIC COMMENT
TVSP Environmental Documents - Stephen Rogers reiterated his concerns with the City's General Plan and the environmental documents associated with the Transit Village Specific Plan. He was worried the City had not developed a strong vision to lead and protect the community into the future.
Dog Park - Kathy Havert suggested the Council consider adding protections for humans and dogs alike at the dog park, and she recommended shade sails and bubbling water features be installed. Paul Cashin complained the dog park was filthy and was not being maintained properly.
He added there were often no poop bags, the grass was kept too high, algae was growing in various spots and it was unsafe. He said the Council could consider raising funds to support the park, such as "pay to play", sponsorships, and donations.
Issues - Dennis Bell questioned the state-approved extension to rezone land related to the Housing Element, which he said was an invitation to do nothing. He suggested the Council consider appointing a committee, similar to the General Plan Committee, in order to accomplish the rezoning. He wondered why the current City Hall was undergoing some renovations when City staff would be moving into the new City Hall soon enough.
CONSENT CALENDAR
Minutes
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the special meeting minutes of August 2, 2022, and August 4, 2022.
Vote: 5 - 0 Passed
Proclamation Redlands a Purple Heart City
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the issuance of a Proclamation designating Redlands as a Purple Heart City.
Vote: 5 - 0 Passed
Proclamation Citrograph Printing Co.'s 135th Anniversary On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the CC_SA_September 6, 2022
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the issuance of a Proclamation celebrating Citrograph Printing Co.'s 135th Anniversary.
Vote: 5 - 0 Passed
Resolution No. 8386 Remote Teleconference Meetings
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8386 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days.
Vote: 5 - 0 Passed
Ordinance No. 2942 Termination of Residential Tenancies On motion of Mayor Paul Barich, seconded by Mayor Pro Tempore Eddie Tejeda, the City Council adopted, by roll call vote, Ordinance No. 2942, adding Chapter 9.38 to Article 9 of the Redlands Municipal Code regulating the termination of residential tenancies due to demolition or substantial remodel.
Vote: 5 - 0 Passed
Settlement Agreement Disclosure
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the public disclosure of details of a Settlement Agreement and Release of All Claims between the City of Redlands and Lissette Atkinson. Under the terms of the agreement, the City agrees to pay Ms. Atkinson the aggregate sum of $5,000.00 to settle and dispose of disputes and controversies associated with dealings between the parties with respect to a civil action pending in the San Bernardino County Superior Court, Court Case No. CIVSB2206157.
Vote: 5 - 0 Passed
Office of Traffic Safety Grant Award
As public comment, Dennis Bell thought the grant award was a waste of taxpayer's money because, in his estimation, the City was not enforcing the traffic laws.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the agreement with the Office of Traffic Safety relating to the distribution of a grant award in an amount not-to-exceed $130,000; authorized the Chief of Police to sign and execute agreements implementing the grant; and approved an additional appropriation of the same amount.
Vote: 5 - 0 Passed
CC_SA_September 6, 2022
Ordinance No. 2933 Development Agreement "State Street Village" As public comment, Andy Hoder said the public may not be aware that the approved Development Agreement for State Street Village, the mixed-use development at the Redlands Mall, provided for a 5-story parking structure, and he claimed many residents were opposed to something that tall. Stephen Rogers thought the agreement was archaic, did not offer appropriate protections, was worried the City could lose federal funding sources, and he added that public improvements should be funded by the developer and not the City. Development Services Director Desatnik pointed out the 5-story parking structure proposed for State Street Village provides for one level, which is underground.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Mick Gallagher, the City Council unanimously adopted, by roll call vote, Ordinance No. 2933, approving Development Agreement No. 25 for the "State Street Village" mixed use development project located at 101 Redlands Mall (APNs: 0171-251-06-0000, 0171-251-07-0000, 0171-251-08-0000, 0171-251-09-0000, 0171-251-10-0000) and the southeast corner of West Citrus Avenue and Eureka Street (APNs: 0171-251-06-0000, 0171-251-07-0000, 0171-251-08-0000, 0171-251-09-0000, 0171-251-10-0000) in the C-3, General Commercial zoning district.
Vote: 5 - 0 Passed
Outside Water Service Resolution No. 8376 Pre-Annexation Agreement On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8376 relating to Pre-Annexation Agreement No.22-01 for the provision of water service to a vacant lot for irrigation purposes located at 2371 Naples Avenue (APN: 0298-301-33-0000); and determined that approval of the Resolution is exempt from environmental review pursuant to Sections 15319 and 15303(d) of the State's guidelines implementing the California Environmental Quality Act.
Vote: 5 - 0 Passed
Second Amendment Planning, Environmental, and Development Review Services On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Second Amendment to the Professional Services Agreement with Michael Baker International to increase the original agreement from $149,990 by $150,000 to a total aggregate of $299,990 for professional planning, environmental, and development review services, to allow Development Services Department to continue to provide development review services to its customers as the recruitment process continues to fill multiple Department vacancies.
Vote: 5 - 0 Passed
Resolution No. 8382 Annexation No. 27 Intent to Annex Territory CFD 2004-1 On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the CC_SA_September 6, 2022
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8382 Annexation No. 27 declaring intent to annex territory into Community Facilities District 2004-1; and determined that the proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.
Vote: 5 - 0 Passed
WWTP Chemicals Price Increase
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of price increases for water and wastewater treatment plant chemicals, the appropriation of additional funds to purchase these chemicals, and the authorization of Municipal Utilities and Engineering Director John R. Harris authority to approve additional chemical price increases as needed, not to exceed 20%, are exempt from environmental review pursuant to Section 15061(b)(3) of the State guidelines implementing the California Environmental Quality Act; and approved the price increases for water and wastewater treatment plant chemicals, appropriate additional funds to purchase these chemicals, and authorize Municipal Utilities and Engineering Director John R. Harris authority to approve additional chemical price increases as needed, not to exceed 20%.
Vote: 5 - 0 Passed
Contract Award Hinckley Water Treatment Plant Roof Replacement On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of a Public Works Contract with McDonnell Roofing, Inc. for the Hinckley Water Treatment Plant Roof Replacement Project is categorically exempt from environmental review pursuant to Section 15301(d) of the State's guidelines implementing the California Environmental Quality Act; approved the Public Works Contract with McDonnell Roofing, Inc. for the Hinckley Water Treatment Plant Roof Replacement Project for an amount not-to-exceed $118,003; and approved the additional appropriation of $118,003 for the Hinckley Water Treatment Plant Roof Replacement Project.
Vote: 5 - 0 Passed
Resolution No. 8380 Five-Year Capital Project Needs Analysis As public comment, Stephen Rogers questioned how the projects listed under the Five-Year Capital Project Needs Analysis were prioritized, and he urged the City to install a signal light at University Street and Park Avenue in connection with the Redlands Passenger Rail project.
Municipal Utilities and Engineering Director Harris explained he was aware of the signal request near University Station and his staff had been coordinating efforts with the PUC and planning for some sort of crosswalk to make this area safe for the public.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the CC_SA_September 6, 2022
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8380 adopting a Five-Year Capital Project Needs Analysis for FY 23/24 through FY 27/28 and determining this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.
Vote: 5 - 0 Passed
MUED Purchase Order Modifications
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the Purchase Order modifications with Grainger Industrial Supply and HERC Rentals are exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved Purchase Order modifications with Grainger Industrial Supply ($20,000.00) and HERC Rentals ($10,000.00).
Vote: 5 - 0 Passed
HSIP Cycle 8 Pedestrian Countdown Heads Project Contract Amendment On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the First Amendment to the Public Works Contract with Econolite Systems, Inc. for the HSIP Cycle 8 Pedestrian Countdown Heads Project to extend the time for completion by two hundred and seventy (270) calendar days.
Vote: 5 - 0 Passed
San Bernardino County MOU Homeless Services
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Memorandum of Understanding between the County of San Bernardino acting by and through the County of San Bernardino Community Revitalization Group Office of Homeless Services and the City of Redlands for Homeless Management Information System. The HMIS is a local database application used to collect client-level data and data on the provision of housing and services to homeless individuals and families and persons at risk of homelessness in the County.
Vote: 5 - 0 Passed
CRYROP MOU Second Amendment
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the Second Amendment to the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program for the provision of temporary staffing is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Second Amendment to the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program for the provision of temporary staffing services to support the City's Recreation and Senior Services Divisions in an amount not-to-exceed CC_SA_September 6, 2022
$40,000.
Vote: 5 - 0 Passed
PO Modification Unleaded & Diesel Fuel
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, a purchase order modification in the amount of $105,431.81 with Pinnacle Petroleum for delivery and supply of unleaded and diesel fuel.
Vote: 5 - 0 Passed
In-Kind Support Chamber Dog Jog Event
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously authorized, by roll call vote, the closure of E. State St., 9th St., Olive Ave., Center St., Brookside Ave. and Eureka St., from 9:00 a.m. to 2:00 p.m. on the event day; and approved the expenditure of city resources and in-kind support in the amount of $7,825 related to the Dog Jog event hosted by the Redlands Chamber of Commerce on October 22, 2022, within Ed Hales Park and the downtown area.
Vote: 5 - 0 Passed
2022 Library Gala Consumption of Alcoholic Beverages
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the request for the consumption of alcoholic beverages within a City park during the 2022 Library Gala is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act; and approved the request for the consumption of alcoholic beverages at Smiley Park during the 2022 Library Gala to be held on October 15, 2022.
Vote: 5 - 0 Passed
SBC Agreement Police Use of Force Trimester Training
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the agreement between the City of Redlands and the County of San Bernardino for police use of force trimester training at a total cost not to exceed $80,040, to obtain mandated POST perishable skills training and firearms qualifications for its officers.
Vote: 5 - 0 Passed
NEW BUSINESS
CC_SA_September 6, 2022
MOU for Standby Paramedic Services U of R Football Games Fire Chief Sessler presented a Memorandum of Understanding between the City of Redlands and the University of Redlands for the provision of standby paramedic services for home football games held at the University's stadium.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, the Memorandum of Understanding with the University of Redlands for the provision of standby paramedic services during the 2022-2023 school year football games held at the University's stadium.
Vote: 5 - 0 Passed
Residential Refuse Bins Supply and Delivery
Assistant City Manager Boatman summarized the Assignment and Assumption Agreement between the City of Redlands, Otto Environmental Systems North America, Inc. and Duramax Holdings LLC, to revise the Contractor's business name and contact information as it relates to the supply and delivery of residential refuse bins.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, an Assignment and Assumption Agreement between the City of Redlands, Otto Environmental Systems North America, Inc. and Duramax Holdings LLC, for supply and delivery of residential refuse bins.
Vote: 5 - 0 Passed
Downtown Parking Study Agreement
Development Services Director Desatnik offered details of the agreement with Walker Consultants, Inc. for the completion of a Downtown Parking Study and explained the last downtown parking study was prepared in-house about five years ago. The scope of work included in the new proposal provided for inventory and mapping of existing parking facilities; parking utilization analysis; parking management recommendations; strategies to improve utilization; and opportunities for new parking facilities. As public comment, Dennis Bell wondered if the public scoping meetings would be open, transparent and encourage public participation. Evan Sanford, representing the Chamber of Commerce, stressed the importance of considering all the many variables affecting parking downtown and requested the City develop a strong public awareness campaign, with a detailed plan of action. He looked forward to being involved in the process.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the agreement with Walker Consultants, Inc. for the completion of a Downtown Parking Study for an amount not-to-exceed $121,560.
Vote: 5 - 0 Passed
CC_SA_September 6, 2022
Wastewater Bio-Solids Hauling and Disposal
Municipal Utilities and Engineering Department Director Harris reviewed the Non-Professional Services Agreement with Synagro-WWT, Inc. for wastewater bio-solids hauling and disposal.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Mick Gallagher, the City Council unanimously determined, by roll call vote, that approval of the Non-Professional Services Agreement with Synagro-WWT, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Non-Professional Services Agreement with Synagro-WWT, Inc. for wastewater bio-solids hauling and disposal with an initial one (1) year term value not-to-exceed $350,000 with options to extend for two (2) additional years.
Vote: 5 - 0 Passed
Plumbers Depot Jet/Vac Truck Purchase
Municipal Utilities and Engineering Director Harris provided background on the need for a 2023 GapVax MC1510-3S3S combination Jet/Vac truck purchase from Plumbers Depot, Inc. This purchase will allow city crews to perform preventative maintenance and clean storm drains in advance of a storm but also be an effective tool in emergency situations.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, a 2023 GapVax MC1510-3S3S combination Jet/Vac truck purchase from Plumbers Depot, Inc. for $657,806.09.
Vote: 5 - 0 Passed
Stronger Together Now Latina Love Fest Temporary Closure Request Assistant City Manager Boatman introduced the request for commercial vendors and the temporary closure of 5th Street for the Stronger Together Now Latina Love Fest within Ed Hales Park on October 8, 2022. The event is intended to bring the community together to celebrate Latinas and their contributions to the City with an awareness on women and domestic abuse.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that the event is categorically exempt from environmental review pursuant to Section 15061 (b)(3) of the state's guidelines implementing the California Environmental Quality Act; approved commercial vendors and the temporary closure of 5th Street for the Stronger Together Now Latina Love Fest within Ed Hales Park on October 8, 2022.
Vote: 5 - 0 Passed
CC_SA_September 6, 2022
Agreement for City-Owned Citrus Groves Maintenance and Harvest Assistant City Manager Boatman presented the agreement with Larry Jacinto Farming, Inc., for the care, maintenance and harvest of city-owned citrus groves. He explained the City maintains the groves using internal staff, while this agreement would provide for supplemental specialized contractual services, such as rodent control, brown rot and frost control, hedging and topping, brush chopping, trip spray, ACP Treatment, and PCA reporting. As public comment, Dennis Bell expressed concerns about the availability of water supplies and the irrigation of citrus groves in the future. Andy Hoder pointed out it was noteworthy that only one contractor responded to the bid request, and he said the orange groves in Redlands were a symbol of a bygone era. He thought that once the citrus groves were no longer profitable, the City would need to make tough decisions to justify their continued operations.
On motion of Mayor Pro Tempore Eddie Tejeda, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, the agreement with Larry Jacinto Farming, Inc., for the care, maintenance and harvest of city-owned citrus groves for an amount not-to-exceed $1,017,900 for a period of three years.
Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Mayor Barich enjoyed attending an event celebrating 75 years of the independence of India.
Council Member Davis announced September 15, 2022 was the deadline for Redlands high school students to apply to the Youth Council. This will be the second year of the program, initiated to expose students to various aspects of municipal government and provide them with an outlet for advocacy.
ADJOURNMENT
There being no further action required, the meeting adjourned at 7:37 P.M. The next regular meeting of the City of Redlands City Council will be held on September 20, 2022.
SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS
Chairman Barich called the meeting to order and offered anyone present the opportunity to address the Board on any subject, not already on the agenda, within the jurisdiction of the Successor Agency.
PUBLIC COMMENT
None forthcoming
Minutes
CC_SA_September 6, 2022
On motion of Vice Chair Tejeda, seconded by Board Member Davis, the minutes of the regular meeting of July 5, 2022, were unanimously approved by roll call vote.
Vote: 5 - 0 Passed
ADJOURNMENT
There being no further business, the Successor Agency Board of Directors' meeting was adjourned at 7:38 P.M. The next regular meeting of the Agency will be held on October 4, 2022.
CC_SA_September 6, 2022