Agenda packet — Redlands City Council, October 18, 2022 (part 8 of 8)

B. Paleontological Monitoring
Paleontological monitoring of earthmoving activities within older Quaternary alluvial deposits will be initially conducted on a full-time basis, and earthmoving activities below five feet within younger Quaternary alluvial deposits will be conducted on a part-time (spot-checking) basis by the paleontological monitor. The Project Paleontologist may re-evaluate the necessity for paleontological monitoring after initial examination of the affected sediments during excavation, which may result in part-time or spotchecking the remainder of excavations, or cessation of monitoring.

Paleontological monitoring of construction excavations involves field inspection of trenches, spoils piles, scraped or graded surfaces. Monitors shall maintain close communication with the on-site construction personnel to maintain a safe working environment and to be fully appraised of the upcoming Project activity areas and any schedule changes. All monitors shall complete daily documentation of all construction activities requiring monitoring, including the location of monitoring activities throughout the day, observations of sediment type and distribution, observations regarding paleontological resources, collection of resources and other information. This documentation will be prepared by each monitor on each shift, in a Daily Redlands Regular Meeting of 10-18-22 1686 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-22
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
Field Monitoring Summary and Daily Paleontological Locality Collection log, as relevant to the discoveries each day. The monitor shall photograph ground disturbing activities, sediment, and resources for documentation purposes and will fill out a Photograph Log each day. The Daily Field Monitoring Summary, Daily Paleontological Locality Collection Log and/or Photograph Log shall comprise the field notes. These notes shall be filed weekly with the Project Paleontologist and be made available to the Proponent and City upon request.

C. Monitor’s Authority to Temporarily Halt Project Activities Paleontological monitors have authority to initiate a temporary work stoppage of construction activities to assess and/or recover paleontological discoveries. It is important that all earthmoving contractor personnel recognize the authority of the paleontological monitor(s) to redirect project construction activities. The monitor(s) will attempt to minimize schedule impacts, however, in cases of large discoveries, this process can be quite lengthy, and recent discoveries in the region have shown the area to be highly sensitive for paleontological materials. The monitor(s) will stay with the discovery and notify the construction foreman and the Project Paleontologist. The monitor will demarcate a 50-foot buffer zone around the specimen using flagging or other high-visibility methods until the find is assessed and potential impacts to paleontological resources are avoided, minimized, or mitigated.

D. Data Recovery Plan for Paleontological Resources
If fossils are discovered, the qualified paleontological monitor shall recover them. In the instance of an extended salvage period, the Project Paleontologist shall work with the construction manager to temporarily direct, divert, or halt earthwork to allow recovery of fossil remains in a timely manner. If the find is too large to be managed by one monitor, additional assistance will be called upon to expedite the process. Because of the potential for the recovery of small fossil remains, it may be necessary to collect bulk samples (up to 6,000 pounds) of sedimentary rock matrix. Screenwashing will only occur in the event of a significant discovery. The Project Redlands Regular Meeting of 10-18-22 1687 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-23
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
Paleontologist will consult with the Project Applicant/Proponent prior to collecting any bulk samples. Scientifically significant fossils of microscopic size consisting of vertebrates, invertebrates, plants, or trace fossils, may be in sediments that produce significant finds. The locations of any significant discoveries should be sampled and later screen-washed and picked in the paleontological laboratory to fully document the microfaunal or microfloral diversity of the locality.

Construction activities shall continue outside of a 50-foot buffer to the discovery site based on the size of the fossil and in consultation with the foreperson and other construction leads. All scientifically important fossils shall be salvaged and fully documented within a detailed stratigraphic framework as construction conditions and safety considerations permit. Fossils will only be retrieved from within the project boundaries. Once the fossils have been partially prepared in the laboratory, non-significant resources such as bone fragments lacking identifiable features (processes or definable skeletal structures) shall be discarded or used only for educational or public outreach purposes.

F. Monitoring Compliance Report
The Project Paleontologist shall prepare a final paleontological report prior to issuance of final building inspection, or other City milestone, to verify compliance with project conditions and mitigation measures. The report shall follow industry standard guidelines and City of Redlands requirements and shall include at a minimum: a discussion of monitoring methods and techniques uses, the results of the monitoring program including any fossils recovered, an inventory of any resources recovered, locality forms, if any, final disposition of the resources, and any additional recommendations.

G. Curation of Paleontological Resources
Fossil remains collected during monitoring and salvage shall be cleaned, repaired, sorted, and catalogued as part of the monitoring program. When potentially scientifically significant fossil discoveries are made by Redlands Regular Meeting of 10-18-22 1688 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-24
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
paleontological monitors, they should be quickly and professionally explored, assessed, and evaluated to minimize construction delays; the City Development Services Department and Project Paleontologist will be notified immediately. Additional paleontologists will be brought in to assist with the salvage as needed. Salvages may consist of the relatively rapid removal of small isolated fossils from an active cut, to hand-quarrying of larger fossils over several hours, to excavations of large fossils or large numbers of smaller fossils from a bone bed over several days or weeks.

At each paleontological locality, the Project Paleontologist or paleontological monitor will record the field number, date of discovery and date of collection, geographic coordinates, elevation, formation, stratigraphic provenance, lithologic description of sediment that produced the fossil(s), type(s) of fossils and type(s) of element(s), taphonomic and paleoenvironmental interpretations, associations with other fossils, photograph(s), and collector(s). All fossils and matrix samples must be properly labeled prior to removal from the locality where they were discovered and taken to a secure laboratory for preparation to the point of identification and curation.

HYDROLOGY AND WATER QUALITY
PPP HYD-1 National Pollutant Discharge Elimination System (NPDES).

Projects will be constructed in accordance with the NPDES General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities, NPDES No. CAS000002. Compliance requires a risk assessment, a SWPPP, and associated BMPs.

In Construction Plans and
Specifications. Prior to
Demolition and Grading
Permits
City of Redlands Building
and Safety Division
Redlands Regular Meeting of 10-18-22 1689 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-25
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
PPP HYD-2 Santa Ana RWQCB MS4 Permit. Projects will be constructed and operated in accordance with the Santa Ana RWQCB Municipal Stormwater (MS4) Permit for the part of the Santa Ana Basin in San Bernardino County in 2010 (Order No. R8-2010-0036). The MS4 Permit requires new development and redevelopment projects to adopt a WQMP to:
• Control contaminants into storm drain systems
• Educate the public about stormwater impacts
• Detect and eliminate illicit discharges
• Control runoff from construction sites
• Implement BMPs and site-specific runoff controls and treatments In Construction Plans and
Specifications. Prior to
Grading Permits
City of Redlands Building
and Safety Division
NOISE
MM NOI-1: Construction Equipment. Prior to the issuance of a demolition, grading, or construction permit for new development within the TVSP, the project plans and specifications shall require that construction contractors equip all construction equipment, fixed or mobile, with properly operating and maintained mufflers, consistent with manufacturers’ standards, and all stationary construction equipment shall be placed so that emitted noise is directed away from the noise-sensitive use nearest the construction activity.

In Construction Plans and
Specifications. Prior to
Demolition, Grading
Permits
City of Redlands Building
and Safety Division
MM NOI-2: Construction Staging. Prior to the issuance of a demolition, grading, or construction permit for new development within the TVSP, the project plans and specifications shall require that the construction contractor shall locate equipment staging in areas that will create the greatest distance between construction-related noise sources and noise-sensitive receiver nearest to the construction activity.

In Construction Plans and
Specifications. Prior to
Demolition, Grading, and
Building Permits
City of Redlands Building
and Safety Division
MM NOI-3: Construction Noise Levels. Prior to the issuance of a demolition, grading, or construction permit for new development within the TVSP, the project plans and specifications shall demonstrate that all construction activity within the TVSP will satisfy the exterior construction noise level of 80 dBA Leq at a sensitive receiver (e.g., residential).

In Construction Plans and
Specifications. Prior to
Demolition, Grading, and
Building Permits
City of Redlands Building
and Safety Division
Redlands Regular Meeting of 10-18-22 1690 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-26
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
MM NOI-4: Construction Noise Barriers: Prior to the issuance of a demolition, grading, or construction permit for new development within the TVSP that could exceed the exterior construction noise level of 80 dBA Leq at a sensitive receiver (e.g. residential), the project plans and specifications shall detail the installation of temporary construction noise barriers for occupied noise-sensitive uses for the duration of construction activities that could exceed the TVSP construction noise level thresholds. The noise control barrier(s) must provide a solid face from top to bottom and shall:
• Provide a minimum transmission loss of 20 dBA and be constructed with an acoustical blanket (e.g. vinyl acoustic curtains or quilted blankets) attached to the construction site perimeter fence or equivalent temporary fence posts;
• Be maintained and any damage promptly repaired. Gaps, holes, or weaknesses in the barrier or openings between the barrier and the ground shall be promptly repaired; and
• Be removed and the site appropriately restored upon the conclusion of the construction activity.

In Construction Plans and
Specifications. Prior to
Demolition, Grading, and
Building Permits
City of Redlands Building
and Safety Division
MM NOI-5: Residential Exterior Noise: Prior to the issuance of a building permit for new residential dwelling units within the TVSP, the Project plans and specifications shall demonstrate compliance with the 60 dBA CNEL exterior noise level standard as defined by Table 7-11 of the City of Redlands General Plan Healthy Community Element through preparation of an acoustical analysis. The outdoor environment is limited to private yard of single family as measured at the property line; multifamily private patio or balcony which is served by a means of exit from inside; mobile home park; hospital patio; park picnic area; school playground; hotel and recreational area as intended by the General Plan Healthy Community Element.

In Construction Plans and
Specifications. Prior to
Demolition, Grading, and
Building Permits
City of Redlands Building
and Safety Division
MM NOI-6: Residential Interior Noise: Prior to the issuance of a building permit for new residential dwelling units within the TVSP, the Project plans and specifications shall demonstrate compliance with the 45 dBA CNEL interior noise level standard as defined by Table 7-11 of the General Plan Healthy Community Element and by Title 24, Part 2, of the California Building Code through preparation of an acoustical analysis.

In Construction Plans and
Specifications. Prior to
Building Permits
City of Redlands Building
and Safety Division
Redlands Regular Meeting of 10-18-22 1691 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-27
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
MM NOI-7: Non-Residential Developments: Prior to the issuance of a building permit for a non-residential development within the TVSP that has the potential to impact noise sensitive residential land uses, the project plans and specifications shall demonstrate compliance with Municipal Code Section

8.06.090(F).

In Construction Plans and
Specifications. Prior to
Building Permits.

City of Redlands Building
and Safety Division
MM NOI-8: Construction Vibration: Prior to approval of a demolition permit, grading plans, and/or issuance of building permits for construction activities within 100 feet of existing residential structures or occupied noise-sensitive uses that require the use of large bulldozers, large loaded trucks, jackhammers, pile drivers, and/or caisson drills, the City of Redlands Building and Safety Division shall ensure that construction plans and specifications state that the use of such vibratory equipment shall be prohibited within 100 feet of existing residential structures or occupied noise-sensitive uses. Instead, small rubber-tired bulldozers shall be used within this area during demolition and/or grading operations to reduce vibration effects. If the use of large bulldozers, loaded trucks, jackhammers, pile drivers, and/or caisson drills is necessary within 100 feet of existing residential structures or occupied noisesensitive uses, the project Applicant/Developer shall demonstrate compliance with Municipal Code, Section 8.06.020 vibration perception threshold as 0.01 inches per second (in/sec) RMS.

In Construction Plans and
Specifications. Prior to
Demolition, Grading, and
Building Permits
City of Redlands Building
and Safety Division
MM NOI-9: Construction Vibration Near Fragile Historic: Any site-specific development project within 25 feet of an extremely fragile historic building shall engage a qualified structural engineer to conduct a pre-construction assessment of the structural integrity of the nearby historic structure(s) and submit evidence to the City of Redlands Building and Safety Division detailing that the operation of vibration-generating equipment associated with the new development would not result in structural damage to the adjacent historic building(s). If recommended by the pre-construction assessment, groundborne vibration monitoring of nearby historic structures shall be required.

In Construction Plans and
Specifications. Prior to
Demolition, Grading, and
Building Permits
City of Redlands Building
and Safety Division

PUBLIC SERVICES
Redlands Regular Meeting of 10-18-22 1692 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-28
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
PPP PS-1: Development Impact Fees. As a standard requirement for implementing projects within the TVSP Area, and prior to issuance of any building permits for the implementing project, the project applicants/developers shall pay all applicable City of Redlands Development Impact Fees (DIF) pursuant to the Redlands Municipal Code and/or adopted fee schedules.

Prior to Building Permit. City of Redlands Planning
Division
PPP PS-2: Park Fees. As a Condition of Approval for implementing projects within the TVSP area, the project applicants/developers shall pay applicable park related fees pursuant to Redlands Municipal Code Chapter 3.32.

Prior to Building Permit. City of Redlands Planning
Division

TRANSPORTATION
Mitigation Measure TR-1: VMT Screening. Prior to approval of any site plan, any applicant for an implementing project within a TPA or TAZ 53827101 shall prepare a VMT Screening Analysis pursuant to the City of Redlands CEQA Assessment VMT Analysis Guidelines and provide this Analysis to the City of Redlands Planning Division and Engineering Division. The VMT Screening Analysis shall demonstrate that the implementing project meets the screening criteria set forth in in the City of Redlands CEQA Assessment VMT Analysis Guidelines.

If the implementing project does not meet the screening criteria set forth in Screening Criteria 1, 2, 3, or 4, the implementing project applicant shall prepare a VMT analysis pursuant to the City of Redlands CEQA Assessment VMT Analysis Guidelines, and, if necessary, provide mitigation in order to reduce VMT generated by the implementing project such as:
• Modifying the project’s build environment characteristics to reduce the VMT generated by the project
• Implementing Transportation Demand Management (TDM) measures to reduce VMT generated by the project
• Participating in an available VMT fee program and/or VMT mitigation exchange or banking program if any exist to reduce VMT from the project or other land uses to achieve acceptable levels Prior to Discretionary
Project Approval.

City of Redlands Planning
Division
Redlands Regular Meeting of 10-18-22 1693 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-29
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
• Implementing pedestrian and sidewalk improvements consistent with the TVSP (i.e., wider than typical 5-foot-wide sidewalks for highpedestrian traffic areas) • Constructing bicycle network improvements along the project’s frontage consistent with the TVSP
City of Redlands Planning
Division

TRIBAL CULTURAL RESOURCES
MM TCR-1: Archaeological Resources Management Plan (ARMP). If resources are discovered within a given Project Area, for any ground disturbing activities within 300 feet of the Mill Creek Zanja, or if there is a high potential for encountering resources, an Archaeological Resources Management Plan (ARMP) and tribal monitoring shall be required. In this case, the ARMP should include the following, at a minimum:
• At least 90 days prior to issuance of grading permits, the project permittee/owner shall retain a qualified archaeological monitor to prepare the ARMP and to monitor all ground-disturbing activities in an effort to identify any unknown archaeological resources.

Qualified archaeological monitor(s) will have a minimum of a bachelor’s degree, verifiable training and one year of monitoring experience in Southern California on similar projects. Prior to grading, the project permittee/owner shall provide to the City Development Services Department verification that a qualified monitor and a Native American monitor from the consulting tribe(s) have been retained. Archaeological monitors will report to the project Archaeologist for the project and may work in collaboration with Native American monitors from consulting tribes. The project Archaeologist shall meet the U.S. Secretary of the Interior Standards. • Any newly discovered archaeological resource deposits shall be subject to a formal significance evaluation.
• The project Archaeologist will work in coordination with consulting tribes, the permittee/owner, and the City on the ARMP to address the details, timing, and responsibility of all archaeological activities that will occur on the project site. Details in the plan shall include, at a minimum:

In Construction Plans and
Specifications. Prior to
Grading Permits
City of Redlands Planning
Division
Redlands Regular Meeting of 10-18-22 1694 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-30
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
a. Project grading and development scheduling;
b. The development of a schedule in coordination with the permittee/owner, consulting Native American tribes, and the Project Archaeologist during grading, excavation and grounddisturbing activities on the site: including the scheduling, safety requirements, duties, scope of work, and Native American tribal monitors’ authority to stop and redirect grading activities in coordination with all project archaeologists; and,
c. The protocols and stipulations that the permittee/owner, City, tribes, and Project Archaeologist will follow in the event of inadvertent archaeological resource discoveries, including any newly discovered archaeological resource deposits that shall be subject to an archaeological resources evaluation.
• A final report documenting the monitoring activity and disposition of any recovered archaeological resources shall be submitted to the City of Redlands, South Central Coast Information Center (SCCIC), and consulting tribes within 60 days of completion of monitoring.

Mitigation Measure TCR-2: Inadvertent Discovery of Tribal Cultural Resources. In the event that Native American tribal cultural resources are inadvertently discovered during the course of grading for any project being developed under the Transit Villages Specific Plan, the following procedures will be carried out for treatment and disposition of the discoveries:

1. Temporary Curation and Storage: During the course of construction, all discovered resources shall be temporarily curated in a secure location onsite or at the offices of the Project archaeologist. The removal of any artifacts from the Project Site will need to be thoroughly inventoried with tribal monitor oversight of the process. Construction staff should also be provided with cultural sensitivity training, including identification of possible in situ tribal cultural resources.

2. Treatment and Final Disposition: The landowner(s) shall relinquish ownership of all cultural resources, including sacred items, burial goods, and all archaeological artifacts and non-human remains as part of the required In Construction Plans and
Specifications. Prior to
Grading Permits
City of Redlands Planning
Division
Redlands Regular Meeting of 10-18-22 1695 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-31
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
mitigation for impacts to cultural resources. The applicant shall relinquish the artifacts through one or more of the following methods and provide the City of Redlands with evidence of same:
a. Accommodate the process for onsite reburial of the discovered items with the interested Native American tribes or bands. This shall include measures and provisions to protect the future reburial area from any future impacts. Reburial shall not occur until all cataloguing and basic recordation have been completed.
b. A curation agreement with an appropriate qualified repository within San Bernardino County or Riverside County that meets federal standards per 36 CFR Part 79 and therefore would be professionally curated and made available to other archaeologists/researchers for further study.

The collections and associated records shall be transferred, including title, to an appropriate curation facility within San Bernardino County or Riverside County, to be accompanied by payment of the fees necessary for permanent curation.
c. For purposes of conflict resolution, if more than one Native American tribe or band is involved with the Project and cannot come to an agreement as to the disposition of cultural materials, they shall be curated at the San Bernardino County Museum (or similar appropriate qualified repository able and willing to accept the tribal cultural resources) by default.
d. At the completion of grading, excavation and ground disturbing activities on the site a Phase IV Monitoring Report shall be submitted to the City of Redlands documenting monitoring activities conducted by the Project Archaeologist and Native Tribal Monitors within 60 days of completion of grading. This report shall document the impacts to the known resources on the property; describe how each mitigation measure was fulfilled; document the type of cultural resources recovered and the disposition of such resources; provide evidence of the required cultural sensitivity training for the construction staff held during the required pregrading meeting; and, in a confidential appendix, include the daily/weekly monitoring notes from the archaeologist. All reports Redlands Regular Meeting of 10-18-22 1696 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-32
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
produced will be submitted to the City of Redlands, CHRIS, and consulting tribe(s).

Mitigation Measure TCR-3: Treatment and Disposition of Tribal Cultural Resources. In the event that tribal cultural resources, including historic and pre-contact materials, are discovered during the course of ground disturbance for any project being developed under the Transit Villages Specific Plan, the following procedures shall be implemented:

1. All work in the immediate vicinity of the find (within a 50-foot buffer) shall cease and the find shall be assessed by an archaeologist meeting the Secretary of the Interior’s standards. Work on the other portions of the project, outside of the buffered area, may continue during this assessment period.

2. Notification and information regarding the nature of the find shall be made to the representatives of all consulting tribe(s).

3. Temporary Curation and Storage: During construction, any cultural resources discovered shall be temporarily curated in a secure onsite location, as determined appropriate with consideration of input from consulting tribe(s).

The removal of any cultural resources from the project site shall be thoroughly inventoried and overseen by the Native American Tribal Monitor(s).

4. Treatment and Final Disposition: The Applicant shall relinquish ownership of all cultural resources, including sacred items, burial goods, archaeological artifacts, and non-human remains discovered during construction of the proposed project. The Applicant shall relinquish the cultural resources through one or more of the following methods and provide the City of Redlands with evidence of same:
a. Accommodate the onsite reburial of the discovered cultural resources in consultation with the consulting Native American tribe(s) or band(s). The reburial area shall be protected from any future impacts. All reburials are subject to a reburial agreement that shall be developed between the landowner and the consulting tribes outlining the determined reburial process/location, and shall include measures and provisions to protect the reburial area from any future impacts (vis-a-vis project plans, In Construction Plans and
Specifications. Prior to
Grading Permits
City of Redlands Planning
Division
Redlands Regular Meeting of 10-18-22 1697 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-33
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
conservation/preservation easements, etc.). Reburial shall not occur until all cataloguing and recordation have been completed.
b. In the event that reburial is infeasible, and/or if more than one Native American tribe or band is involved with the proposed project and cannot come to a consensus as to the disposition of cultural resources within one hundred and twenty (120) days from the initial recovery of the items, the cultural resources shall be curated. The landowner shall relinquish all ownership and rights to this material and confer with the consulting tribes to identify an American Association of Museums (AAM)-accredited facility within the County that can accession the materials into their permanent collections and provide for the proper care of these objects in accordance with the 1993 CA Curation Guidelines. A curation agreement with an appropriate qualified repository shall be developed between the landowner and museum that legally and physically transfers the collections and associated records to the facility.
c. Within 60 days following the completion of ground-disturbing activities, a Monitoring Compliance Report shall be submitted to the City of Redlands. The Monitoring Report shall document monitoring activities conducted by the Project Archaeologist and Native Tribal Monitor(s) including: any impact to cultural resources discovered on the project site; how each mitigation measure was fulfilled; the type of cultural resources recovered and the disposition of such resources; evidence of completion of pre-grading cultural sensitivity training required for the construction staff; and daily/weekly monitoring notes from the archaeologist in a confidential appendix. The Monitoring Compliance Report shall be submitted to the City of Redlands, the South Central Coastal Information Center, and the consulting tribe(s).

MM TCR-4: Discovery of Human Remains. In the event that human remains are encountered on any project site of any project being developed under the Transit Villages Specific Plan, the construction contractors, Project Archaeologist, and designated Native American Tribal Monitor (if any) shall immediately stop all work within 100 feet of the discovery. The Applicant shall immediate notify the San Bernardino County Coroner, the City of Redlands Police Department, and the City of Redlands Development Services In Construction Plans and
Specifications. Prior to
Grading Permits
City of Redlands Planning
Division
Redlands Regular Meeting of 10-18-22 1698 of 1815
Redlands General Plan Transit Villages District and Specific Plan Project 4. Mitigation Monitoring and Reporting Program City of Redlands 4-34
Final EIR
September 2022
Plans, Programs, and Policies /Project Design Feature/ Mitigation Measure Timing Responsible for
Ensuring Compliance /
Verification
Date Completed and
Initials
Department. The County Coroner shall be permitted to examine the remains consistent with the requirements of California Code of Regulations (CCR) §15064.5(e). State Health & Safety Code §7050.5 states that no further disturbance shall occur until the County Coroner has made a determination of origin and disposition pursuant to Public Resources Code (PRC) §5097.98. If the remains are determined to be Native American, the County Coroner shall notify the Native American Heritage Commission (NAHC), which shall determine and notify a Most Likely Descendant (MLD). The MLD shall complete the inspection and make recommendations or preferences for treatment within 48 hours of being granted access to the site. The MLD recommendations may include scientific removal and nondestructive analysis of human remains and items associated with Native American burials, preservation of Native American human remains and associated items in place, relinquishment of Native American human remains and associated items to the descendants for treatment, or any other culturally appropriate treatment.

The specific location of Native American burials and reburials will be proprietary and not disclosed to the general public. The locations will be documented by the Project Archaeologist in conjunction with the various stakeholders and a report of findings will be filed with the South Central Coastal Information Center and/or NAHC.

According to the California Health & Safety Code, six or more human burials at one location constitute a cemetery (Section 8100), and disturbance of Native American cemeteries is a felony (Section 7052). In the event that the project proponent and the MLD are in disagreement regarding the disposition of the remains, State law will apply and the mediation and decision process will occur with the NAHC (see Public Resources Code Sections 5097.98(e) and 5097.94(k)).

Redlands Regular Meeting of 10-18-22 1699 of 1815
-1-
L:\Reso\8401_GPA_for_TVSP.doc
RESOLUTION NO. 8401

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS ADOPTING GENERAL PLAN AMENDMENT NO. 146 TO THE REDLANDS 2035 GENERAL PLAN TO CHANGE THE LAND USE DESIGNATIONS
AND LAND USE MAP TO “TRANSIT VILLAGE” FOR MULTIPLE

PARCELS LOCATED WITHIN THE PROPOSED TRANSIT VILLAGES
SPECIFIC PLAN (SPECIFIC PLAN NO. 65) AREA, TOTALING
APPROXIMATELY 947 ACRES, AND OTHER RELATED AMENDMENTS
TO TEXT AND EXHIBITS.

WHEREAS, in accordance with Government Code section 65855, the Planning Commission of the City of Redlands reviewed proposed General Plan Amendment No. 146 to the Redlands 2035 General Plan (the “Amendment”) to amend the General Plan land use designation of approximately 947 acres to “Transit Village” generally bounded: on the west by Alabama Street, West Redlands Boulevard, Kansas Street, and Tennessee Street; on the north by Interstate 10, Colton Avenue, and Sylvan Boulevard; on the east by Judson Street; and on the south by Citrus Avenue, Central Avenue, East Redlands Boulevard, Olive Avenue, Brookside Avenue, Ash Street, Pine Avenue, Tennessee Street, and West State Street (see Exhibit “A” attached hereto); and WHEREAS, the proposed General Plan Amendment No. 146 is necessary to ensure the proposed Transit Villages Specific Plan (Specific Plan No. 65) (the “Project”) will be consistent with the 2035 General Plan, including text, data, and various maps and exhibits contained in the adopted 2035 General Plan; and
WHEREAS, a Draft Environmental Impact Report (DEIR) for the proposed project and Zone Change No. 475 was published on July 20, 2022, and circulated for a 45-day public review and comment period beginning on July 21, 2022, and ending on September 6, 2022; and WHEREAS, a Final Environmental Impact Report (Final EIR) was published on September 21, 2022, with responses to comments; and
WHEREAS, on October 5, 2022, the Planning Commission held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, General Plan Amendment No. 146 and at which the Planning Commission considered General Plan Amendment No. 146; and
WHEREAS on October 7, 2022, notice of the City Council’s public hearing for the proposed General Plan Amendment No. 146 and Project was published by a display ad in the Redlands Daily Facts by the City Clerk; and
WHEREAS, on October 18, 2022, the City Council held a public hearing and considered the staff written and oral reports, the recommendation of the Planning Commission, written public comments, and testimony by members of the public; and
Redlands Regular Meeting of 10-18-22 1700 of 1815
-2-
L:\Reso\8401_GPA_for_TVSP.doc
WHEREAS, following the public hearing on the proposed General Plan Amendment No. 146 and Project, the City Council determined that adoption of the Amendment is in the best interests of the public health, safety and general welfare.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. DESCRIPTION OF GENERAL PLAN AMENDMENT. Amendment to the following text, data, and various maps and exhibits contained in the adopted 2035 General Plan have been identified as being necessary in conjunction with the proposed Transit Villages Specific Plan document (strikethrough font indicates deletions and underlined font indicates additions):
a) Change the land use designation of parcels within the proposed Transit Villages Specific Plan boundary to the “Transit Village” land use classification, per Exhibit “A” attached hereto, and delete the word Zone from “Transit Village Overlay Zone” in the map key. b) Amend text in Action 2-A.90:
“Complete and adopt a Downtown Transit Villages Specific Plan as the guide for Downtown development that will establish guidelines or standards for roadways, building forms, architecture, signage, streetscape, parking, and public realm amenities.” c) Amend text in Action 2-A.94:
“Encourage mixed-use projects in the Transit Village areas and Downtown that integrate retail, restaurant, office, and residential uses. Permit urban housing at a density up to the High-Density Residential standard.”
d) Amend text on page 1-14:
“Downtown Specific Plan (Draft, 2011)
The Downtown Specific Plan was adopted in 1994 and revised through 2008. A comprehensive update took place in 2011 but has not yet been was not adopted. The plan’s primary goal is to support the economic vitality of Downtown Redlands, and it seeks to facilitate the development of financial, technical, professional and researchdevelopment offices and services Downtown, supported by retail, restaurants, entertainment, and cultural activities. As updated envisioned in 2011, the Downtown Specific Plan covers a larger area, including residential and civic areas in south Downtown. The plan also has a new emphasis on mixed-use and transit-oriented development, including guidelines to ensure compatibility with historic buildings. The plan identifies districts and corridors, and provides direction for vehicle and pedestrian circulation, and pedestrian-oriented street design. Land use proposals from the updated Draft Downtown Specific Plan were considered as part of the General Plan update. The new Transit Villages Specific Plan will replace the existing Downtown Specific Plan.” Redlands Regular Meeting of 10-18-22 1701 of 1815
-3-
L:\Reso\8401_GPA_for_TVSP.doc
e) Amend text on page 4-32:
“Mixed Use Core
Mixed Use Core covers areas within a quarter-mile radius (a 5-minute walking distance) of proposed passenger rail stations. A Mixed Use Core indicates areas in the Transit Villages with the potential for the highest development intensity and ability to support transit ridership. These areas would have policies and standards detailed in the Transit Village Plan intended to create vital, mixed-use environments in close proximity to the proposed transit stations. Mixed Use Cores are proposed for four of the Transit Villages:

California Street, Alabama Street, New York Street, and the University of Redlands. A Mixed Use Core is not proposed for the Downtown station, as that station area would be covered by the Downtown Specific Plan (DTSP) Transit Villages Specific Plan (TVSP) upon adoption of that Specific Plan. It is important to note that while the Mixed Use Cores indicate areas where high-density/intensity mixed-use development would be encouraged, such development may take place in the TVOZ outside of the cores as well, where appropriate.”
f) Amend Figure 4-7, Transit Village Concept, on page 4-33: update map key to state, “Downtown Specific Plan (rescinded)”.
g) Amend text in land use exhibits/graphics on pages 4-37, 4-39 and 4-40: update map keys to state, “Downtown Specific Plan (rescinded)”, and delete the word Zone from “Transit Village Overlay Zone”.
h) Amend roadway designation of certain street segments as shown in Figure 5-5 (Roadway Classification) on page 5-20:
i. Section of Colton Avenue between Texas Street to New York Street:
change from “Boulevard” to “Minor Arterial” designation. ii. Section of Colton Avenue between Texas Street to Orange Street:
change from “Boulevard” to “Minor Arterial” designation. iii. Section of Orange Street between Stuart Avenue to Redlands Boulevard:
change from “Boulevard” to “Minor Arterial” designation. iv. Section of Orange Street from 175 feet north of Sun Avenue to Union Avenue: change from “Boulevard” to “Minor Arterial” designation. v. Section of Citrus Avenue between Orange Street/Cajon Street to Eureka Street: change from “Major Arterial” to “Minor Arterial” designation. vi. Section of University Street from East Colton Avenue to approximately 215 feet north of East Citrus Avenue (i.e., Interstate 10 underpass):
change from “Boulevard” to “Minor Arterial” designation.

Redlands Regular Meeting of 10-18-22 1702 of 1815
-4-
L:\Reso\8401_GPA_for_TVSP.doc
i) Amend Table 7-10 on page 7-40 to add mixed uses for the category COMMERCIAL (Regional, Village District, Special): “Commercial Retail, Bank, Restaurant, Movie Theatre, Mixed Uses with residential units.”
j) Amend title of Table 4-3 on page 4-31: “Table 4-36”
k) Amend title of Table 4-1 on page 4-42: “Table 4-17”
l) Amend title of Table 4-4 on page 4-42: “Table 4-48”
m) Amend title of Table 4-5 on page 4-46: “Table 4-59”
SECTION 2. CALIFORNIA ENVIRONMENTAL QUALITY ACT. As adopted and certified by City Council Resolution No. 8399, the Draft and Final Environmental Impact Report for the proposed General Plan Transit Village District and General Plan Amendment No. 146 have been prepared in compliance with the California Environmental Quality Act (CEQA), pursuant to applicable sections of Articles 7, 8, 9 and 10 of the CEQA Guidelines.

SECTION 3. APPROVAL OF GENERAL PLAN AMENDMENT. General Plan Amendment No. 146 is hereby approved as described in this Resolution for the Transit Villages Specific Plan (Specific Plan No. 65) project, and as shown in Exhibit “A” attached hereto.

SECTION 4. EFFECTIVE DATE. This Resolution shall become effective upon adoption.

ADOPTED, SIGNED AND APPROVED this 18th day of October, 2022.

Paul T. Barich, Mayor
Redlands Regular Meeting of 10-18-22 1703 of 1815
-5-
L:\Reso\8401_GPA_for_TVSP.doc
ATTEST:

Jeanne Donaldson, City Clerk
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 18th day of October, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 10-18-22 1704 of 1815
-6-
L:\Reso\8401_GPA_for_TVSP.doc
EXHIBIT A-1
GENERAL PLAN FIGURE 4-1, GENERAL PLAN LAND USE MAP (EXISTING) Redlands Regular Meeting of 10-18-22 1705 of 1815
-7-
L:\Reso\8401_GPA_for_TVSP.doc
EXHIBIT A-2
AMENDED FIGURE 4-1, GENERAL PLAN LAND USE MAP (REVISED) Redlands Regular Meeting of 10-18-22 1706 of 1815
-
8-
L:\Reso\8401_GPA_for_TVSP.doc
Redlands Regular Meeting of 10-18-22 1707 of 1815
1 L:\Reso\8400_adopting_TVSP,_and_rescind_SP45.docx
RESOLUTION NO. 8400

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

ADOPTING THE TRANSIT VILLAGES SPECIFIC PLAN (SPECIFIC
PLAN NO. 65) AND RESCINDING THE DOWNTOWN SPECIFIC PLAN
(SPECIFIC PLAN NO. 45) FOR AREAS AROUND THREE REDLANDS
TRAIN STATIONS TOTALING APPROXIMATELY 947 ACRES
WHEREAS, on December 5, 2017, the City Council adopted the 2035 General Plan (General Plan Update) and related Climate Action Plan, affirmed its intent to adopt and implement the Transit Villages Concept and strategy contained therein, and requested the City’s Development Services Department hire consultants to prepare a Transit Villages Specific Plan and prepare an Environmental Impact Report related to the same; and WHEREAS, the City of Redlands has initiated General Plan Amendment No. 146 to make minor changes and edits to certain General Plan policies, exhibits, and maps to ensure consistency for the proposed Transit Villages Specific Plan project; and WHEREAS, the City of Redlands has initiated Specific Plan No. 65 to implement the proposed Transit Villages Specific Plan project; and
WHEREAS, the City of Redlands has initiated Zone Change No. 475 to amend the City’s official Zone Map to accommodate the proposed Transit Villages Specific Plan; and WHEREAS, an extensive public outreach effort was conducted to obtain resident input for the preparation of the Draft Transit Villages Specific Plan including nine public community workshops held beginning in September 2018 through May 2019, workshops by the Redlands Planning Commission, a project website www.redlandstransitvillages.org made available, information booths provided by Planning Division staff on thirteen dates of the Downtown Market Night between August 2018 through June 2019, a joint public workshop of the Planning Commission and City Council held on January 26, 2020; and WHEREAS, the final draft Transit Villages Specific Plan was published on May 19, 2020, at www.redlandstransitvillages.org to make available to the general public, other agencies, and other interested persons for public review and comment; and WHEREAS, the proposed Transit Villages Specific Plan meets legal adequacy requirements pursuant to California Government Code Sections 65450 through 65457; and WHEREAS, a Draft Environmental Impact Report (DEIR) on the Transit Villages Specific Plan was published on July 20, 2022, and circulated for a 45-day public review and comment period beginning on July 21, 2022, and ending on September 6, 2022; and WHEREAS, a Final Environmental Impact Report (Final EIR) was published on Redlands Regular Meeting of 10-18-22 1708 of 1815
2 L:\Reso\8400_adopting_TVSP,_and_rescind_SP45.docx
September 21, 2022, with responses to comments; and
WHEREAS, on September 23, 2022, the Planning Division caused a public notice display advertisement concerning the proposed project to be published in a newspaper of general circulation in the City, in accordance with Redlands Municipal Code and applicable Government Code; and
WHEREAS, on October 5, 2022, the Planning Commission held duly noticed public hearing on the proposed Transit Villages Specific Plan and related EIR, General Plan Amendment No. 146, Zone Change No. 475, and considered the staff report, oral report, the testimony and any written evidence submitted by the general public; and WHEREAS, on October 5, 2022, the Planning Commission recommended to the City Council approval of the Findings of Fact and Statement of Overriding Considerations and that the Final EIR for the new Redlands General Plan be certified; and WHEREAS, on October 5, 2022, the Planning Commission recommended to the City Council approval of the proposed “Transit Villages Specific Plan” (Specific Plan No. 65), General Plan Amendment No. 146, Zone Change No. 475, and rescinding the existing Specific Plan No. 45 (“Downtown Specific Plan”); and
WHEREAS, on October 18, 2022, the City Council held a public hearing and considered the staff report, oral report, the testimony and any written evidence submitted by the general public; and
WHEREAS, on October 18, 2022, the City Council considered the proposed Transit Villages Specific Plan document and related DEIR and FEIR, General Plan Amendment No. 146, and Zone Change No. 475, as set forth in this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. CALIFORNIA ENVIRONMENTAL QUALITY ACT. As adopted and certified by City Council Resolution No. 8399, the Draft and Final Environmental Impact Report for the proposed General Plan Transit Village District and the Transit Villages Specific Plan project have been prepared in compliance with the California Environmental Quality Act (CEQA), pursuant to applicable sections of Articles 7, 8, 9 and 10 of the CEQA Guidelines.

SECTION 2. FINDING OF CONSISTENCY WITH THE GENERAL PLAN. The City Council of the City of Redlands finds that the proposed “Transit Villages Specific Plan” (Specific Plan No. 65) is consistent with the purpose, intent, and stated Polices and Actions contained in the 2035 General Plan (adopted on December 5, 2017). The Transit Villages Specific Plan will implement the General Plan’s guiding strategy and unifying principle known as the Transit Village Concept contained therein.

SECTION 3. FINDING OF CONSISTENCY WITH THE CALIFORNIA
GOVERNMENT CODE. The City Council of the City of Redlands finds that the proposed “Transit Villages Specific Plan” (Specific Plan No. 65) is consistent with the applicable provisions Redlands Regular Meeting of 10-18-22 1709 of 1815
3 L:\Reso\8400_adopting_TVSP,_and_rescind_SP45.docx
of California Government Code Sections 65451, 65452, 65453, and 65454 pertaining to specific plans, including the requirements for content, regulation of land uses, development standards and criteria, implementation measures, and consistency with the general plan.

SECTION 4. RESCIND THE DOWNTOWN SPECIFIC PLAN (SPECIFIC PLAN 45).

The City Council of the City of Redlands hereby rescinds Specific Plan No. 45 (known as the “Downtown Specific Plan”) to accommodate implementation of the Transit Villages Specific Plan (Specific Plan No. 65) project.

SECTION 5. APPROVAL OF THE TRANSIT VILLAGES SPECIFIC PLAN (SPECIFIC PLAN NO. 65). The City Council of the City of Redlands hereby adopts the Transit Village Specific Plan (Specific Plan No. 65) for the applicable Transit Villages Specific Plan area, as shown in Exhibit “A” attached hereto.

ADOPTED, SIGNED AND APPROVED this 18th day of October, 2022. ______________________________
Paul T. Barich, Mayor
ATTEST:
_____________________
Jeanne Donaldson, City Clerk
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof, held on the 18th day of October, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 10-18-22 1710 of 1815
4 L:\Reso\8400_adopting_TVSP,_and_rescind_SP45.docx

EXHIBIT A

TRANSIT VILLAGES SPECIFIC PLAN
(SPECIFIC PLAN NO. 65)
[ Attached ]
Redlands Regular Meeting of 10-18-22 1711 of 1815
L:\Ord\2947_-_Zone_map_update_for_TVSP.docx
ORDINANCE NO. 2947

AN ORDINANCE OF THE CITY OF REDLANDS APPROVING ZONE
CHANGE NO. 475 AND AMENDING THE CITY’S ZONE MAP PURSUANT TO TITLE 18 (ZONING REGULATIONS) OF THE REDLANDS MUNICIPAL

CODE TO IMPLEMENT THE TRANSIT VILLAGES SPECIFIC PLAN
(SPECIFIC PLAN NO. 65) DISTRICTS AND PROJECT AREA.

WHEREAS, the City of Redlands has initiated Zone Change No. 475 to amend the City’s official Zone Map to accommodate the proposed Transit Villages Specific Plan (Specific Plan No. 65) project; and
WHEREAS, Ordinance No. 2947 (Zone Change No. 475) would amend the City’s official Zone Map of Title 18 (the City’s “Zoning Ordinance”) of the Redlands Municipal Code to change zoning designations of numerous properties located within the Transit Villages Specific Plan (Specific Plan No. 65) area, implement the Transit Villages Specific Plan (Specific Plan No. 65), and assign and implement new Specific Plan district designations contained therein; and WHEREAS, on October 5, 2022, the Planning Commission held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, Zone Change No. 475 and at which the Planning Commission considered Zone Change No. 475; and WHEREAS, a Draft Environmental Impact Report (DEIR) for the proposed project and Zone Change No. 475 was published on July 20, 2022, and circulated for a 45-day public review and comment period beginning on July 21, 2022, and ending on September 6, 2022; and WHEREAS, a Final Environmental Impact Report (Final EIR) was published on September 21, 2022, with responses to comments; and
WHEREAS, following the public hearing on October 5, 2022, the Planning Commission determined that Zone Change No. 475 would be in conformity with the 2035 General Plan, and would be consistent with goals of the General Plan for retail/commercial land use districts; and, WHEREAS, on October 5, 2022, the Planning Commission recommended to the City Council that proposed Zone Change No. 475 be approved; and WHEREAS, in accordance with Government Code section 65090, on or about October 7, 2022, the City Clerk gave notice by publication in a newspaper of general circulation of the holding of a public hearing at which Ordinance No. 2947 (Zone Change No. 475) would be considered by City Council; and
WHEREAS, on October 18, 2022, the City Council held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, Ordinance No. 2947.

Redlands Regular Meeting of 10-18-22 1712 of 1815
L:\Ord\2947_-_Zone_map_update_for_TVSP.docx

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:

SECTION 1. CALIFORNIA ENVIRONMENTAL QUALITY ACT. As adopted and certified by City Council Resolution No. 8399, the Draft and Final Environmental Impact Report for the proposed project, including Zone Change No. 475, have been prepared in compliance with the California Environmental Quality Act (CEQA), pursuant to applicable sections of Articles 7, 8, 9 and 10 of the CEQA Guidelines.

SECTION 2. APPROVAL OF ZONE CHANGE NO. 475. The City Council of the City of Redlands hereby adopts Zone Change No. 475 for the Transit Villages Specific Plan (Specific Plan No. 65) project area, as shown in Exhibit “A” attached hereto.

SECTION 3. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in the Redlands Daily Facts, a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect as provided by law.
_________________________________
Paul T. Barich, Mayor
Redlands Regular Meeting of 10-18-22 1713 of 1815
L:\Ord\2947_-_Zone_map_update_for_TVSP.docx
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the ______ day of ___________________, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 10-18-22 1714 of 1815
L:\Ord\2947_-_Zone_map_update_for_TVSP.docx

EXHIBIT A
ZONE CHANGE NO. 475

TRANSIT VILLAGES SPECIFIC PLAN
Redlands Regular Meeting of 10-18-22 1715 of 1815
City Council Meeting K. 3.

DATE: 10/18/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Public Hearing to consider Ordinance No. 2943-amending Section

12.56 of the Redlands Municipal Code relating to the establishment of regulations governing vehicle operating speeds at the Redlands Airport (Assistant City Manager Boatman)
(Mayor to declare meeting open as a public hearing)
PROCEDURE FOR PUBLIC HEARING:

1. Mayor declares the meeting open as a public hearing.

2. Mayor calls upon Department Director for report.

3. Mayor calls for questions/comments from members of the City Council.

Mayor calls for comments/questions/testimony from members of the public (3 minutes per speaker).

4. 5. Mayor calls upon City Clerk to note any written comments received.

6. Mayor closes the public hearing.

7. City Council considers the motion and votes.

MOTION(S):

Mayor requests the City Clerk to read the title of Ordinance No. 2943;

I move to waive further reading of Ordinance No. 2943 and introduce Ordinance No. 2943.

1. RECOMMENDATION:

Board Recommendation
At its April 21, 2022 meeting, the Airport Advisory Board voted 5 to 0 to support staff recommendation to amend section 13.56.320 of the Redlands Municipal Code relating to the establishment of regulations governing vehicle operating Redlands Regular Meeting of 10-18-22 1716 of 1815
speeds on the Redlands Airport.

Staff Recommendation
Staff recommends the City Council adopt Ordinance No. 2943 amending Chapter 12.56 to the Redlands Municipal Code relating to the establishment of regulations governing vehicle operating speed on the Redlands Airport.

DISCUSSION:

Redlands Municipal Airport (Airport) is a non-controlled general aviation facility owned by the City and managed by the Facilities and Community Services Department Aviation Division. The Airport encompasses 177 acres with one 4,505' runway, designated 8-26, and one parallel taxiway, designated Taxiway "A." There are 199 hangars, 307 tie downs, and approximately 200 based aircraft. There are currently 9 registered businesses based at the Airport.

Currently, section 12.56.320 of the Redlands Municipal code reads as follows:
"No person shall operate any vehicle on the airport in a careless or negligent manner, in disregard for the safety of others, or in excess of posted speed traffic signs, and in no event in excess of twenty-five (25) miles per hour. On ramps and around or near building areas, the maximum speed shall not exceed ten (10) miles per hour. (Ord. 2906, 2020: Ord. 2802, 2013)." Staff, Airport Tenants, and the Airport Advisory Board all agree this language confuses the issue of the speed limit on the airport contributing to safety and compliance concerns.

The proposed ordinance text amendment would eliminate the text "and in no event in excess of twenty-five (25) miles per hour."
ALTERNATIVES:

The Council may elect not to approve Ordinance No. 2943 or direct staff to address any outstanding questions or further issues.

STRATEGIC PLAN:

Not Applicable
Redlands Regular Meeting of 10-18-22 1717 of 1815
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Joe Bierma, Administrative Analyst
Fiscal Impact
Fiscal Year: 2022-2024
Discussion:

There is no fiscal impact associated with the adoption of this ordinance.

Attachments
A. Ordinance 2943 - Legislative
B. Ordinance 2943 - Clean
Redlands Regular Meeting of 10-18-22 1718 of 1815
1 L:\Ord\2943 Amending Chap 12.56 Airport Traffic Speed Legislative.docx ORDINANCE NO. 2943

AN ORDINANCE OF THE CITY OF REDLANDS AMENDING CHAPTER

12.56 OF THE REDLANDS MUNICIPAL CODE CLEARIFY REGULATIONS

GOVERNING VEHICLE OPERATING SPEEDS ON THE REDLANDS

MUNICIPAL AIRPORT
THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:

Section 1. Section 12.56.320 of the Redlands Municipal Code is hereby amended as follows:
“12.56.320: VEHICLES; NEGLIGENT OPERATION PROHIBITED:

No person shall operate any vehicle on the airport in a careless or negligent manner, in disregard for the safety of others, or in excess of posted speed traffic signs, and in no event in excess of twenty five (25) miles per hour. On ramps and around or near building areas, the maximum speed shall not exceed ten (10) miles per hour.”
Section 2. That the City Council hereby finds and determines that the adoption of this ordinance is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to sections 15061(b)(3) and 15301(c) of the State’s Guidelines implementing CEQA.

Section 3. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in the Redlands Daily Facts, a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect in accordance with law.

Paul T. Barich, Mayor
ATTEST:
_____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 10-18-22 1719 of 1815
2 L:\Ord\2943 Amending Chap 12.56 Airport Traffic Speed Legislative.docx I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the day of 2022, by the following vote:

AYES:

NOES:

ABSENT:

Jeanne Donaldson City Clerk
Redlands Regular Meeting of 10-18-22 1720 of 1815
1 L:\Ord\2943 Amending Chap 12.56 Airport Traffic Speed Clean.docx ORDINANCE NO. 2943

AN ORDINANCE OF THE CITY OF REDLANDS AMENDING CHAPTER

12.56 OF THE REDLANDS MUNICIPAL CODE CLEARIFY REGULATIONS

GOVERNING VEHICLE OPERATING SPEEDS ON THE REDLANDS

MUNICIPAL AIRPORT
THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:

Section 1. Section 12.56.320 of the Redlands Municipal Code is hereby amended as follows:
“12.56.320: VEHICLES; NEGLIGENT OPERATION PROHIBITED:

No person shall operate any vehicle on the airport in a careless or negligent manner, in disregard for the safety of others, or in excess of posted speed traffic signs. On ramps and around or near building areas, the maximum speed shall not exceed ten (10) miles per hour.” Section 2. That the City Council hereby finds and determines that the adoption of this ordinance is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to sections 15061(b)(3) and 15301(c) of the State’s Guidelines implementing CEQA.

Paul T. Barich, Mayor
ATTEST:
_____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 10-18-22 1721 of 1815
2 L:\Ord\2943 Amending Chap 12.56 Airport Traffic Speed Clean.docx I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the day of 2022, by the following vote:

AYES:

NOES:

ABSENT:

Jeanne Donaldson City Clerk
Redlands Regular Meeting of 10-18-22 1722 of 1815
City Council Meeting L. 1.

DATE: 10/18/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of an agreement with Genesis Staffing Firm for city-wide janitorial services for an amount not-to-exceed $1,735,406.16 for a three-year term with two additional one-year terms (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve an agreement with Genesis Staffing Firm for City-wide janitorial services for an amount not-to-exceed $1,735,406.16 for a three-year term with two additional one-year terms.

RECOMMENDATION:

Staff is recommending that the City Council approve an agreement with Genesis Staffing Firm for City-wide janitorial services in an amount not-to-exceed $1,735,406.16 for a three-year term with two additional one-year terms.

DISCUSSION:

The City of Redlands operates out of sixteen (16) facilities that require varying degrees of janitorial maintenance. The Facilities and Community Services Department, Building Maintenance Division, oversees the on-going maintenance and janitorial needs of each facility. Janitorial needs include tasks such as daily waste disposal, recycling, vacuuming, bathroom sanitation, and supply replenishment. Contractual services provide the benefits of scalable janitorial support staff, which eliminates the need and cost for additional full-time staff.

Redlands Regular Meeting of 10-18-22 1723 of 1815
As such, City staff solicited competitive bids for the provision of janitorial services on July 12, 2022. On July 20, 2022, staff conducted a job walk and sixteen (16) janitorial service companies attended. On August 3, 2022, the City Clerk received and opened one bid. The bid amount is listed below in the bid summary:

Bidder Name and Location Bid Amount for Five (5) Years
Genesis Staffing Firm, Moreno
Valley, CA $1,770,686.16
Revised Bid Amount for Five
(5) Years
Genesis Staffing Firm, Moreno
Valley, CA $1,735,406.16
The scope of services contained in the bid package was comprehensive to ensure that the awarded contractor practices a high level of responsiveness and professionalism while performing work on City property. In addition, staff was able to negotiate a 2% reduction in pricing over a five (5) year period, resulting in a savings of $35,280.00.

These requirements are summarized below:

Explicit adherence to equipment and supply specifications set forth in the bid package;
Bidders' experience and history of doing similar work, as well as a list of references;
An itemized cost breakdown of each city facility;
Coordination of recycling activities with the Solid Waste Division; Daily sanitation of all city facility restrooms;
The contractor must operate a corporate office within twenty-five (25) miles from the City of Redlands Civic Center;
Ability to utilize janitorial manager software for accountability purposes; Bid Bond;
Faithful Performance Bond; and Labor & Material Bond.

ALTERNATIVES:

The City Council may elect not to award the janitorial contract to Genesis Staffing Firm and provide alternative direction to staff.

STRATEGIC PLAN:

Supports Priority B - Public Health and Safety
Redlands Regular Meeting of 10-18-22 1724 of 1815
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Kathleen Giorgianni, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2022-23
Amount: $1,770,446.16
Account No.: Various
Discussion:

Funding for this service is included in the Department Operating Budgets for FY 2022-23 and FY 2023-24 as approved by City Council.

Attachments
A. Agreement with Genesis Staffing
B. Clerk's Bid Report
Redlands Regular Meeting of 10-18-22 1725 of 1815
1 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES
This agreement is for the provision of city-wide janitorial services (“Agreement”) is made and entered in this 18th day of October 2022 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Genesis Staffing Firm, (“Contractor”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform janitorial services for City (the “Services”).

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Chris Boatman, Assistant City Manager, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

4.2 The term of this Agreement shall be for a period of three (3) years from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year (1 year) terms (each, an “Extended Redlands Regular Meeting of 10-18-22 1726 of 1815
2 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

4.3 If Contractor’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from city staff.

4.4 Contractor shall furnish a faithful performance bond in the form attached hereto as Exhibit “B” which is attached hereto and incorporated herein by this reference.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of $1,008,000. for the Services provided during the initial three (3) year term.

Should this Agreement be renewed, the compensation for Contractor’s performance for the Services shall not exceed the amount of Three Hundred Fifty Eight Thousand Dollars One Hundred Ninety Two Dollars and Eighty Cents ($358,192.80) for the first Extended Term; and Three Hundred Sixty Nine Thousand Two Hundred Thirteen Dollars and Thirty Six Cents ($369,213.36) for the second and final Extended Term, for a the total amount of compensation in a not-to-exceed the amount of One Million Seven Hundred and Thirty Five Thousand Four Hundred Six Dollars and Sixteen Cents ($1,735,406.16). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “C,” titled “Fee Schedule,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom.

City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

Redlands Regular Meeting of 10-18-22 1727 of 1815
3 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

CITY CONTRACTOR
City Clerk Pearl Bluitt
City of Redlands Genesis Staffing Firm
35 Cajon Street 24384 Sunnymead Blvd., Suite 220-Ds
P.O. Box 3005 (mailing) Moreno Valley, California 92553 Redlands, CA 92373 [email protected]
[email protected] 951-251-3471
(909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.

Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

Redlands Regular Meeting of 10-18-22 1728 of 1815
4 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall Redlands Regular Meeting of 10-18-22 1729 of 1815
5 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

Redlands Regular Meeting of 10-18-22 1730 of 1815
6 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS GENESIS STAFFING FIRM
By: ___________________________ By: _________________________ Paul T. Barich, Mayor Pearl Bluitt, Owner
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 10-18-22 1731 of 1815
1 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

EXHIBIT A

SCOPE OF SERVICES
A. Where work is to be performed in City facilities, Contractor shall have examined the site of work and shall be responsible for having acquired full knowledge of the job and of any and all problems affecting it.

No variations or allowance from the cost breakdown for the Services will be made because of lack of such examination.

B. Damage to existing construction, equipment, planting, etc., by Contractor in the performance of the Services shall be replaced or repaired and restored to original condition by and at the expense of Contractor.

C. Contractor shall at all times, keep the facilities clean from accumulation of waste or recyclable materials caused by employees or janitorial work and shall remove all resulting materials from site (s) where the Services are performed.

D. Contractor shall appoint an experienced supervisor to be responsible for all Services required and performed under this Agreement. The Supervisor must be acceptable to City and have the authority to receive on behalf of Contractor any order or communication relating to the Services. The Supervisor shall be readily accessible to staff of the City at all times and have communication equipment (cell phone or pager). If a replacement Supervisor is deemed necessary by Contractor, replacement Supervisor shall be approved by City prior to commencement of any Supervisory duties. Supervisor shall “walk” all buildings with a check list and review janitorial work being performed by janitorial staff. Supervisor shall email said report to City Staff every two weeks with findings and resolutions.

Supervisor shall meet with individual city Site Supervisors every two weeks during City business hours for quality control check in.

E. Contractor will correct, within 24 hours, deficiencies for any task labeled as daily, weekly, or monthly. Contractor will correct, within 48 hours, any deficiencies for any task labeled as semi-monthly, quarterly, or annually.

City reserves the right to procure services for the correction of the deficiency from other sources and hold Contractor responsible for any costs incurred. Failure to correct a notice of deficient performance within 48 hours of notification from City will constitute cause for termination of this Agreement.

F. Invoices submitted must be itemized to include monthly costs for a given time period and include City’s Purchase Order Number. Any additional charges are required to be provided in writing with detailed descriptions of work performed.

G. The City requires a comprehensive LIVESCAN background check clearance of all employees accessing City property prior to their performing any work for the City. Contractor shall provide evidence that all employees engaged in providing the Services are covered under terms of Contractor’s insurance policy and have passed a thorough background check prior to submitting employees for a LIVESCAN background check.

Background checks are to be performed at the expense of the City (if any) and performed by the City of Redlands Police Department. Contractor’s Staff that are assigned to work within Redlands Police Facilities and Water Facilities are required to obtain a second, more extensive background check prior to performing any work within RPD facilities. This additional, more extensive background includes interviews with prior employers, DOJ, FBI, etc. and will be performed at the expense of and by the City.

H. Contractor is responsible for supplying, at its own expense, uniforms or identifying attire to all employees, which will be unvarying in style.

Redlands Regular Meeting of 10-18-22 1732 of 1815
2 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn All employees are expected to be in “uniform” while on duty, and the uniform is to be kept clean and in good condition. An example of uniform or identifying attire would be a same-colored collared shirt with the contractor’s name in clear view (logo).

Badges identified with the company name, photo and name of employee are required at all times janitors are at a City facility. ID badges for new janitorial staff must be submitted to City staff for approval prior to new staff performing any duties on City property.

Janitorial staff “turnover” must be communicated to City staff in writing (email) within 24 hours. No Janitorial staff shall be permitted on City property to perform work without prior approval by City staff.

I. Contractor shall make available upon request the following:
• Health and Safety Plan for Workers
• Accident Record from the last 5 years, including details of Contractor’s response, actions and outcomes

GENERAL REQUIREMENTS
A. All keys entrusted to Contractor for the fulfillment of this Agreement must be fully protected at all times. In the event of any loss of key (s), it will be the responsibility of Contractor to cover the cost of having the locks re-keyed. All rooms/buildings are to be secured after cleaning by ensuring all windows are closed/locked and doors that are required to be locked are locked and that all alarms are set properly.

B. Upon completion and during the sequence of their duties, janitorial personnel will turn off all lights in unoccupied areas unless otherwise directed.

C. Prior to leaving the building each night, Contractor shall check to see that all outside doors are locked and that the building is secure. Emergency phone numbers will be provided to Contractor and Contractor shall notify the appropriate person in a timely manner of any difficulties in securing the buildings. If City sites ongoing issues with Contractor staff not locking doors or setting alarms City may seek financial compensation from Contractor.

D. Any conditions in the facilities that may require repair shall be reported to City in a timely manner (i.e.; dripping faucets, damaged walls, burned out lights, etc.).

RECYCLING
A. Contractor shall coordinate recycling activities with City’s representative to minimize refuse disposal and maximize recycling from City facilities.

B. Contractor shall empty recyclable materials contained with designated recycling containers throughout the facility. This includes all blue, recycling desk-side containers and larger, blue 32-gallon recycling containers. Recyclable materials shall be emptied into the white recycling dumpster at the rear of the City Hall off of Citrus Avenue.

C. Recyclable materials set aside should be collected and emptied into the white recycling dumpster.

This includes office materials such as paper (e.g., boxes, blueprints, plans, files, etc.) that may or not be placed inside of a recycling container due to inadequate capacity but are clearly labeled “RECYCLE”.

D. Contractor shall contact City’s representative if the janitorial staff or supervisor are in doubt regarding the proper separation of materials.

Contractor will contact City’s representative to apprise him of improper separation of materials by City staff. Materials listed below should be separated for recycling by City office staff. Contractor shall NOT collect recyclables for personal use.

Redlands Regular Meeting of 10-18-22 1733 of 1815
3 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn Office Paper Junk Mail Envelopes Blueprints
Catalogs Computer Paper Colored Paper Aluminum Cans
Tin (steel) cans All Glass Bottles Flattened Cardboard Boxes All other plastic bottles or containers
E. The City of Redlands utilizes a web/app based software (Janitorial Manager) to manage janitorial activity vs. scope of services at each location, using a QR code method. Contractor is responsible for providing a means (mobile phone) to which their staff can access and use the Janitorial Manager system/app.

The City of Redlands maintains the data base and provides access as needed. There is no cost to the contractor for use of Janitorial Manager other than providing a phone and/or data access to their staff.

EQUIPMENT and SUPPLIES
A. Contractor will provide City with records to indicate the specifications, details and any other information available concerning the supplies and equipment used at City facilities.

B. All Paper and Hand Soap used in performing the scope of services contained herein under this Agreement shall be provided by the City and shall remain on City property at all times. Janitorial closets shall be stocked weekly by City staff with the use of a sign out sheet by janitorial staff of items taken. Any discrepancies shall be paid for in full by contractor.

C. All equipment used by janitorial staff shall be clean, and in good working order.

D. The term “CLEAN and SANITIZE FIXTURES, MIRRORS, COUNTERS and POLISH CHROME” includes top, bottom, sides, toilet seat, toilet flusher and toilet bowl.

Redlands Regular Meeting of 10-18-22 1734 of 1815
4 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

AK SMILEY LIBRARY
ITEM A
125 W. VINE STREET
LIBRARY CLEANING: SUNDAY, MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY BETWEEN THE HOURS OF 10:00 PM and 6:00 AM

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS
A1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly A2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
A3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly A4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly A5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
A6 Refill all dispensers with approved paper/soap products Five Times Weekly A7 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly

KITCHEN/BREAKROOMS
A8 Clean sinks, countertops and exterior of appliances with approved cleaner Six Times Weekly A9
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner Six Times Weekly
A10 Empty all trash/recycle receptacles and replace trash liners as necessary Six Times Weekly A11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly A12
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Six Times Weekly
A13
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways Six Times Weekly
A14 Clean and vacuum air conditioning vents Once Monthly Redlands Regular Meeting of 10-18-22 1735 of 1815
5 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

AK SMILEY LIBRARY
ITEM A
125 W. VINE STREET
LIBRARY CLEANING: SUNDAY, MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY BETWEEN THE HOURS OF 10:00 PM and 6:00 AM

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, MAIN ROOMS, STAIRS, GENERAL OFFICES, ELEVATORS A15 Dust all furniture, fixtures and equipment with approved cleaning product Six Times Weekly A16
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Six Times Weekly
A17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly A18
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Six Times Weekly
A19 Empty all trash/recycle receptacles and replace trash liners as necessary Six Times Weekly A20 A21Clean inside and out of glass doors with approved cleaning product Six Times Weekly A21 Vacuum all carpeted areas (entry mats included) Six Times Weekly A22 STAIRS: Sweep stairwells (interior, exterior and landings) Six Times Weekly A23 STAIRS: Dust rails and ledges with approved cleaning product Six Times Weekly A24 STAIRS: Mop interior stairs with approved cleaning product Two Times Weekly A25 ELEVATORS: Clean and vacuum carpeted elevators Six Times Weekly A26 ELEVATORS: Spot clean carpeted areas using approved cleaner Six Times Weekly A27 ELEVATORS: Detail clean threshold plates, removing fingerprints, etc. Six Times Weekly A28 ELEVATORS: Wipe down and sanitize button panel and interior doors Six Times Weekly A29
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways Once Monthly
A30 Spot clean carpets as required Once Monthly
A31
Dust all chairs, tabletops, ledges, moldings, and other low reaching areas with approved cleaner Once Monthly
Redlands Regular Meeting of 10-18-22 1736 of 1815
6 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

ANIMAL SHELTER
ITEM B (1)
504 NORTH KANSAS STREET

CLEANING SHALL BE PERFORMED EVERY WEDNESDAY THROUGH SATURDAY BETWEEN THE HOURS OF 5:30 P.M. and 7:30 A.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, TUESDAY THROUGH

SATURDAY

BATHROOMS
B1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly B2 Clean floor (mop)of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
B3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly B4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly B5 Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
B6 Refill all dispensers with approved paper/soap products Five Times Weekly B7 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly
B8 Clean and vacuum air conditioning vents Once Monthly RECEPTION and OFFICE AREA
B9 Dust/vacuum all furniture, fixtures and equipment Four Times Weekly B10 Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Four Times Weekly
B11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Four Times Weekly B12 Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Four Times Weekly
B13 Empty all trash/recycle receptacles and replace trash liners as necessary Four Times Weekly B14 Remove with vacuum spider webs from corners, baseboards, windowsills and doorways Four Times Weekly
B15 Clean and vacuum air conditioning vents Once Monthly B16
Clean and sanitize care room with germicide to include counter surfaces, sinks, floors and appliances. Four Times Weekly Redlands Regular Meeting of 10-18-22 1737 of 1815
7 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

ANIMAL SHELTER
ITEM B (1)
504 NORTH KANSAS STREET

CLEANING SHALL BE PERFORMED EVERY WEDNESDAY THROUGH SATURDAY BETWEEN THE HOURS OF 5:30 P.M. and 7:30 A.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, TUESDAY THROUGH

SATURDAY

KITCHEN
B17 Spot clean all walls, partitions, light switches, counters, appliances, baseboards and doors with approved cleaning product Four Times Weekly B18 Dust/Sweep all hard surface floors with clean broom or treated dust mop Four Times Weekly B19 Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Four Times Weekly
B20 Empty all trash/recycle receptacles and replace trash liners as necessary Four Times Weekly B21 Remove with vacuum spider webs from corners, baseboards, windowsills and doorways Once Monthly
**THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK**

CALIFORNIA STREET LANDFILL TRAILER
ITEM B (2)
2151 NEVADA STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 AM and 5:00 PM 2 DAYS A WEEK – TUESDAY, THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

BATHROOMS
Redlands Regular Meeting of 10-18-22 1738 of 1815
8 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn B1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly B2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
B3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly B4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly B5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
B6 Refill all dispensers with approved paper/soap products Five Times Weekly B7 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly KITCHEN and BREAKROOM
B8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly B9
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner Two Times Weekly
B10 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly B11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly B12
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
B13
Clean and vacuum air conditioning vents, baseboards, windowsills and remove spider webs Once Monthly

CALIFORNIA STREET LANDFILL TRAILER
ITEM B (2)
2151 NEVADA STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 AM and 5:00 PM 2 DAYS A WEEK – TUESDAY, THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, GENERAL OFFICES
Redlands Regular Meeting of 10-18-22 1739 of 1815
9 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn B14 Dust all furniture, fixtures and equipment with approved cleaning product Two Times Weekly B15
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Two Times Weekly
B16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly B17
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
B18 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly B19 Vacuum all carpeted areas (entry mats included) Two Times Weekly B20 Spot clean carpet as needed with approved cleaning product Two Times Weekly B21
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways. Two Times Weekly
B22 Clean and vacuum air conditioning vents Once Monthly ***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
Redlands Regular Meeting of 10-18-22 1740 of 1815
10 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

CARRIAGE HOUSE
ITEM C
1325 Prospect Drive Lane

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
7:00 PM and 6:00 AM 2 DAYS A WEEK
TWICE PER WEEK and AS NEEDED

BATHROOMS

KITCHEN
C8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly C9
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner Two Times Weekly
C10 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly C11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly C12
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
C13
Clean and vacuum air conditioning vents, baseboards, windowsills and remove spider webs Once Monthly
C1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly C2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
C3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly C4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly C5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
C6 Refill all dispensers with approved paper/soap products Five Times Weekly C7 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly Redlands Regular Meeting of 10-18-22 1741 of 1815
11 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

CARRIAGE HOUSE
ITEM C
1325 Prospect Drive Lane

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
7:00 PM and 6:00 AM 2 DAYS A WEEK
TWICE PER WEEK and AS NEEDED
MAIN ROOM and STAIRS
C14 Dust all furniture, fixtures and equipment with approved cleaning product Two Times Weekly C15
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Two Times Weekly
C16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly C17
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
C18 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly C19 Vacuum all carpeted areas (entry mats included) Two Times Weekly C20 Spot clean carpet as needed with approved cleaning product Two Times Weekly C21
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways. Two Times Weekly
C22 Empty and damp wipe ashtrays located outside building entrances Two Times Weekly C23 Clean and vacuum air conditioning vents Once Monthly **THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK**
Redlands Regular Meeting of 10-18-22 1742 of 1815
12 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

CIVIC CENTER
ITEM D
35 CAJON STREET
EVERY LOCATION EXCEPT TREASURER’S OFFICE CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 6:00 P.M. and 6:00 A.M. EVERY TUESDAY and THURSDAY
THE TREASURER’S OFFICE –TO BE CLEANED BETWEEN
5:00 P.M. and 6:00 P.M. ON TUESDAY and THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS
D1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly D2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
D3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly D4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly D5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
D6 Refill all dispensers with approved paper/soap products Five Times Weekly D7 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly

LOBBIES, CORRIDORS, GENERAL OFFICES

CIVIC CENTER
D8 Dust all furniture, fixtures and equipment with approved cleaning product Two Times Weekly D9
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Two Times Weekly
D10 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly D11
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
D12 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly D13 Clean inside and out both sets of glass doors with approved cleaning product Two Times Weekly D14 Vacuum all carpeted areas (entry mats included) Two Times Weekly D15
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways Once Monthly
Redlands Regular Meeting of 10-18-22 1743 of 1815
13 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn ITEM D
35 CAJON STREET
EVERY LOCATION EXCEPT TREASURER’S OFFICE CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 6:00 P.M. and 6:00 A.M. EVERY TUESDAY and THURSDAY
THE TREASURER’S OFFICE –TO BE CLEANED BETWEEN
5:00 P.M. and 6:00 P.M. ON TUESDAY and THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

KITCHEN/BREAKROOMS
**THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK**
COMMUNITY CENTER and SENIOR CENTER
D16 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly D17
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner Two Times Weekly
D18 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly D19 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly D20
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
D21
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways Once Monthly
D22 Clean and vacuum air conditioning vents Once Monthly Redlands Regular Meeting of 10-18-22 1744 of 1815
14 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn ITEM E
111 W. LUGONIA AVE.

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM and 6:00 AM

MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY

COMMUNITY SENIOR CENTER

LOBBY, HALLWAYS, CLASSROOMS, AND MULTI-PURPOSE ROOM
E1 Dust/Sweep all hard surface floors with clean broom or treated dust mop
Six Times Weekly
E2 Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product
Six Times Weekly
E3 Empty all trash/recycle receptacles and replace trash liners as necessary
Six Times Weekly
E4 Vacuum all carpeted areas (entry mats included), windowsills and baseboards
Six Times Weekly
E5 Spot clean all walls, light switches and doors with approved cleaning product
Six Times Weekly
E6 Remove with vacuum spider webs from corners, windowsills and doorways
Once Monthly

SENIOR CENTER AND NUTRITION SITE KITCHEN
E7
Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly
E8
Clean (mop) floor of dirt, dust, scuff marks and stains with approved cleaning product Six Times Weekly
E9
Empty all trash/recycle receptacles and replace trash liners as necessary Six Times Weekly
E10 Remove all collected trash/boxes to designated area Six Times Weekly E11
Spot clean all walls, light switches, doors, appliances and light switches with approved cleaning product Six Times Weekly
E12 Clean and sanitize fixtures, mirrors, counters, chrome Six Times Weekly E13 Refill all dispensers Six Times Weekly
E14
Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly
COMMUNITY CENTER and SENIOR CENTER
ITEM E
Redlands Regular Meeting of 10-18-22 1745 of 1815
15 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn 111 W. LUGONIA AVE.

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM and 6:00 AM

MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY

BATHROOMS ARE CLEANED SIX DAYS PER WEEK, MONDAY THROUGH SATURDAY

COMMUNITY CENTER

OFFICE AND CLASSROOMS

BATHROOMS
E22 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly E23
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Six Times Weekly
E24 Empty all trash/recycle receptacles and replace trash liners as necessary Six Times Weekly E25 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Six Times Weekly E26
Spot clean all walls, partitions, light switches and doors with approved cleaning product Six Times Weekly
E27 Refill all dispensers with approved paper/soap products Six Times Weekly E28
Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly
COMMUNITY CENTER and SENIOR CENTER
ITEM E
111 W. LUGONIA AVE.

E15 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly E16
Clean (mop) floor of dirt, dust, scuff marks and stains with approved cleaning product Six Times Weekly
E17 Empty all trash/recycle receptacles and replace trash liners as necessary Six Times Weekly E18 Remove all collected trash/boxes to designated area Six Times Weekly E19
Spot clean all walls, partitions, light switches, doorknobs and doors with approved cleaning product Six Times Weekly
E20 Vacuum all carpeted areas (entry mats included) Six Times Weekly E21
Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly
Redlands Regular Meeting of 10-18-22 1746 of 1815
16 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM and 6:00 AM

MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY

BATHROOMS ARE CLEANED SIX DAYS PER WEEK, MONDAY THROUGH SATURDAY

LOBBY, GAME ROOM, CLASSROOMS, MUSIC STUDIO, GYMNASIUM
E29 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly E30
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Six Times Weekly
E31 Vacuum all carpeted areas (entry mats included) Six Times Weekly E32 Empty all trash/recycle receptacles and replace trash liners as necessary Six Times Weekly E33
Spot clean all walls, partitions, light switches, doorknobs, baseboards and doors with approved cleaning product Six Times Weekly
E34
GYMNASIUM: Sweep floor then spot clean as needed with approved cleaning product. Six Times Weekly
E35 Remove with vacuum spider webs from corners, windowsills and doorways
Once Monthly
**THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK**

CONTEMPORARY CLUB
ITEM F
173 S. Eureka Street

CLEANING SHALL BE PERFORMED WEEKLY
Redlands Regular Meeting of 10-18-22 1747 of 1815
17 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn BETWEEN THE HOURS OF 10:00 PM and 6:00 AM

EVERY WEDNESDAY

BATHROOMS
F1
Dust/Sweep all hard surface floors with clean broom or treated dust mop One Time Weekly
F2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product One Time Weekly
F3
Empty all trash/recycle receptacles and replace trash liners as necessary One Time Weekly
F4
Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome One Time Weekly
F5
Spot clean all walls, partitions, light switches and doors with approved cleaning product One Time Weekly
F6 Refill all dispensers with approved paper/soap products One Time Weekly F7
Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly

KITCHEN
F8
Clean sink, countertops and exterior of appliances with approved cleaner One Time Weekly
F9
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner One Time Weekly
F10
Empty all trash/recycle receptacles and replace trash liners as necessary One Time Weekly
F11
Dust/Sweep all hard surface floors with clean broom or treated dust mop One Time Weekly
F12
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product One Time Weekly
F13
Clean and vacuum air conditioning vents, baseboards, windowsills and remove spider webs Once Monthly

CONTEMPORARY CLUB
ITEM F
173 S. Eureka Street
Redlands Regular Meeting of 10-18-22 1748 of 1815
18 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

CLEANING SHALL BE PERFORMED WEEKLY
BETWEEN THE HOURS OF 10:00 PM and 6:00 AM

EVERY WEDNESDAY
MAIN ROOM, LOBBY and HALLS
F14
Dust all furniture, fixtures and equipment with approved cleaning product Two Times Weekly
F15
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Two Times Weekly
F16
Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly
F17
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
F18
Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly
F19 Vacuum all carpeted areas (entry mats included) Two Times Weekly F20 Spot clean carpet as needed with approved cleaning product Two Times Weekly F21
Remove with vacuum spider webs from corners, baseboards, windowsills, and doorways. Two Times Weekly
F22 Empty and damp wipe ashtrays located outside building entrances Two Times Weekly F23 Clean and vacuum air conditioning vents Once Monthly ***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***

CORPORATE YARD
ITEM G
1270 W. PARK AVENUE

BUILDINGS A, B, E, I, J, M
CLEANING SHALL BE PERFORMED EVERY TUESDAY and THURSDAY AFTER 4:30 P.M.

THE GAS ISLAND IS TO BE CLEANED EVERY SUNDAY, TUESDAY and THURSDAY AFTER 4:30 P.M.

Redlands Regular Meeting of 10-18-22 1749 of 1815
19 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY BATHROOMS and LOCKER ROOMS

KITCHEN/BREAKROOM

CORPORATE YARD
ITEM G
1270 W. PARK AVENUE

BUILDINGS A, B, E, I, J, M
G1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly G2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
G3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly G4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly G5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
G6 Refill all dispensers with approved paper/soap products Five Times Weekly G7
LOCKER ROOMS: Fully clean and sanitize sinks, mirrors, showers, shower floors and shower ceilings with approved cleaning product Five Times Weekly G8 LOCKER ROOMS: Wipe down all lockers with approved cleaner Five Times Weekly G9 PURCHASING: Sweep storeroom area Twice Monthly
G10 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly G11 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly G12
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner Two Times Weekly
G13 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly G14 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly G15
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
G16
Clean and vacuum air conditioning vents, baseboards, windowsills and remove spider webs Once Monthly
Redlands Regular Meeting of 10-18-22 1750 of 1815
20 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn CLEANING SHALL BE PERFORMED EVERY TUESDAY and THURSDAY AFTER 4:30 P.M.

EXCEPT FOR BUILDING “A” PURCHASING DEPT. WHICH IS TO BE CLEANED BETWEEN THE HOURS OF 7:30 A.M. and 4:30 P.M. and THE GAS ISLAND WHICH ARE TO BE CLEANED EVERY SUNDAY, TUESDAY and THURSDAY AFTER 4:30 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, GENERAL OFFICES
***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
G17 Dust all furniture, fixtures and equipment with approved cleaning product Two Times Weekly G18
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Two Times Weekly
G19 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly G20
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
G21 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly G22 Vacuum all carpeted areas (entry mats included) Two Times Weekly G23
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways. Twice Monthly
G24 Clean and vacuum air conditioning vents Once Monthly Redlands Regular Meeting of 10-18-22 1751 of 1815
21 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

HILLSIDE MEMORIAL PARK
ITEM H
1540 ALESSANDRO ROAD

CLEANING SHALL BE PERFORMED
AFTER 4:30 P.M. EVERY TUESDAY and FRIDAY

BATHROOMS ARE CLEANED SIX DAYS PER WEEK, TUESDAY THROUGH SUNDAY

BATHROOM
GENERAL OFFICES, CARPETED AREAS and VINYL TILED AREAS
H8
Dust all furniture, fixtures and equipment. Wipe down and vacuum couch and chairs in lobby area. Two Times Weekly
H9
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product. Sanitize lobby counter tops. Two Times Weekly H10 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly H11
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
H12 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly H13
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways Two Times Weekly
H14 Vacuum all carpeted areas (entry mats included)) Two Times Weekly H15 Clean plexi-glass on both sides in lobby Two Times Weekly H16 Clean and vacuum air conditioning vents Once Monthly H1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly H2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Six Times Weekly
H3 Empty all trash/recycle receptacles and replace trash liners as necessary Six Times Weekly H4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Six Times Weekly H5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Six Times Weekly
H6 Refill all dispensers with approved paper/soap products Six Times Weekly H7 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly Redlands Regular Meeting of 10-18-22 1752 of 1815
22 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

HILLSIDE MEMORIAL PARK
ITEM H
1540 ALESSANDRO ROAD

CLEANING SHALL BE PERFORMED
AFTER 4:30 P.M. EVERY TUESDAY and FRIDAY

BATHROOMS ARE CLEANED SIX DAYS PER WEEK, TUESDAY THROUGH SUNDAY

BREAKROOM
H17
Spot clean all walls, partitions, light switches, appliances, baseboards and doors with approved cleaning product Two Times Weekly H18 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly H19
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
H20 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly H21 Clean and sanitize fixtures, counter tops, doorknobs and chrome Two Times Weekly H22
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways Once Monthly
**THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK**
Redlands Regular Meeting of 10-18-22 1753 of 1815
23 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

JOSLYN SENIOR CENTER
ITEM I
21 GRANT STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 PM and 6:00 AM 5 DAYS A WEEK – MONDAY, TUESDAY, WEDNESDAY, THURSDAY and FRIDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

BATHROOMS
I1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly I2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
I3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly I4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly I5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
I6 Refill all dispensers with approved paper/soap products Five Times Weekly I7 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly KITCHEN and BREAKROOM
I8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly I9
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner Two Times Weekly
I10 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly I11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly I12
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
I13
Clean and vacuum air conditioning vents, baseboards, windowsills and remove spider webs Once Monthly
Redlands Regular Meeting of 10-18-22 1754 of 1815
24 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

JOSLYN SENIOR CENTER
ITEM I
21 GRANT STREET
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 PM and 6:00 AM 5 DAYS A WEEK – MONDAY, TUESDAY, WEDNESDAY, THURSDAY and FRIDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, GENERAL OFFICES
I14 Dust all furniture, fixtures and equipment with approved cleaning product Five Times Weekly I15
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Five Times Weekly
I16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly I17
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
I18 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly I19 Vacuum all carpeted areas (entry mats included) Five Times Weekly I20 Spot clean carpet as needed with approved cleaning product Five Times Weekly I21
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways. Five Times Weekly
I22 Clean inside and out of glass doors with approved cleaning product Five Times Weekly I23 Clean and vacuum air conditioning vents Once Monthly ***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
Redlands Regular Meeting of 10-18-22 1755 of 1815
25 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

MUNICIPAL AIRPORT
ITEM J
1745 SESSUMS DRIVE

CLEANING SHALL BE PERFORMED
TUESDAY and FRIDAY AFTER 5:30 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS
J1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly J2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
J3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly J4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly J5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
J6 Refill all dispensers with approved paper/soap products Five Times Weekly J7 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly

AIRPORT MANAGERS OFFICE
J8 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly J9
Spot clean all walls, partitions, light switches, appliances, baseboards and doors with approved cleaning product Two Times Weekly
J10 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly J11
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
J12
Dust all chairs, table legs and rungs, tabletops, desktops, baseboards, ledges, and moldings Two Times Weekly
Redlands Regular Meeting of 10-18-22 1756 of 1815
26 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

MUNICIPAL AIRPORT
ITEM J
1745 SESSUMS DRIVE

CLEANING SHALL BE PERFORMED
TUESDAY and FRIDAY AFTER 5:30 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY LOBBY
J13 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly J14
Clean, disinfect and polish all drinking fountains, removing water marks, scale and splash marks on the sides and front Two Times Weekly J15
Spot clean all walls, partitions, light switches, appliances, baseboards and doors with approved cleaning product Two Times Weekly
J16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly J17
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
J18 Vacuum all carpeted areas (entry mats, and baseboards included) Two Times Weekly J19 Clean inside and outside of glass doors with approved cleaning product Two Times Weekly J20 As needed, spot clean carpeted areas Two Times Weekly J21
Dust all chairs, table legs and rungs, tabletops, baseboards, ledges, and moldings Two Times Weekly
**THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK**

PARK AVENUE POLICE STATION/JAIL
(CORPORATE YARD)
Redlands Regular Meeting of 10-18-22 1757 of 1815
27 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn ITEM K
1270 W. PARK AVENUE
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 A.M. AND 5:00 P.M. 7 DAYS PER WEEK – INCLUDES RECORDS AND DISPATCH DEPARTMENT

BATHROOMS ARE CLEANED SEVEN DAYS PER WEEK MONDAY THROUGH SUNDAY BATHROOMS and LOCKER ROOMS
K1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly K2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Seven Times Weekly
K3 Empty all trash/recycle receptacles and replace trash liners as necessary Seven Times Weekly K4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Seven Times Weekly K5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Seven Times Weekly
K6 Refill all dispensers with approved paper/soap products Seven Times Weekly K7
LOCKER ROOMS: Fully clean and sanitize sinks, mirrors, showers, shower floors and shower ceilings with approved cleaning product Seven Times Weekly K8 LOCKER ROOMS: Wipe down all lockers with approved cleaner Seven Times Weekly K9 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly KITCHEN and BREAKROOM
K10 Clean sink, countertops and exterior of appliances with approved cleaner Seven Times Weekly K11
Wipe down and sanitize all lunchroom tables, chairs and vending machines with approved cleaner Seven Times Weekly
K12 Empty all trash/recycle receptacles and replace trash liners as necessary Seven Times Weekly K13 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly K14
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Seven Times Weekly
K15
Clean and vacuum air conditioning vents, baseboards, windowsills and remove spider webs Once Monthly

PARK AVENUE POLICE STATION/JAIL
Redlands Regular Meeting of 10-18-22 1758 of 1815
28 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn (CORPORATE YARD)
ITEM K
1270 W. PARK AVENUE
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 A.M. AND 5:00 P.M. 7 DAYS PER WEEK – INCLUDES RECORDS AND DISPATCH DEPARTMENT

BATHROOMS ARE CLEANED SEVEN DAYS PER WEEK MONDAY THROUGH SUNDAY

LOBBIES, CORRIDORS, GENERAL OFFICES
***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***

POLICE ADMINISTRATIVE OFFICES
ITEM L
K16 Dust all furniture, fixtures and equipment with approved cleaning product Seven Times Weekly K17
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Seven Times Weekly
K18 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly K19
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Seven Times Weekly
K20 Empty all trash/recycle receptacles and replace trash liners as necessary Seven Times Weekly K21 Vacuum all carpeted areas (entry mats included) Seven Times Weekly K22 Spot clean carpet as needed Seven Times Weekly
K23
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways. Once Monthly
K24 Clean and vacuum air conditioning vents Once Monthly Redlands Regular Meeting of 10-18-22 1759 of 1815
29 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn 30 CAJON STREET

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. and 5:00 P.M. EVERY TUESDAY and THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS
BASEMENT and KITCHEN
L8
Spot clean all walls, partitions, light switches, appliances, baseboards and doors with approved cleaning product Two Times Weekly
L9 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly L10
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
L11 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly L12 Clean and sanitize fixtures, appliances, counter tops, doorknobs and chrome Two Times Weekly L13 Vacuum all carpeted areas (entry mats included)) Two Times Weekly L14 As needed, spot clean carpeted areas Two Times Weekly L1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly L2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
L3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly L4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly L5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
L6 Refill all dispensers with approved paper/soap products Five Times Weekly L7 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly Redlands Regular Meeting of 10-18-22 1760 of 1815
30 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

POLICE ADMINISTRATIVE OFFICES
ITEM L
30 CAJON STREET

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. and 5:00 P.M. EVERY TUESDAY and THURSDAY
MAIN FLOOR and SECOND FLOOR OFFICES and COMMON AREAS
L15 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly L16
Clean, disinfect and polish all drinking fountains, removing water marks, scale and splash marks on the sides and front Two Times Weekly L17
Spot clean all walls, partitions, light switches, appliances, baseboards and doors with approved cleaning product Two Times Weekly
L18 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly L19
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
L20 Vacuum all carpeted areas (entry mats included)) Two Times Weekly L21 Clean inside and out both sets of glass doors with approved cleaning product Two Times Weekly L22 As needed, spot clean carpeted areas Two Times Weekly L23 STAIRS: Sweep and mop stairs with approved cleaner Two Times Weekly L24 STAIRS: Clean stair railings and ledges with approved product Two Times Weekly L25 Clean and vacuum air conditioning vents Once Monthly L26 Dust/vacuum all furniture, fixtures, equipment and accessories One Monthly L27 Dust high and low areas (pictures, clocks, partition tops, etc.) Once Monthly **THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK**
Redlands Regular Meeting of 10-18-22 1761 of 1815
31 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

POLICE SUB-STATION
ITEM M
1150 BROOKSIDE, #J1A

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. and 5:00 P.M. EVERY TUESDAY and THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS
M1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly M2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
M3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly M4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly M5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
M6 Refill all dispensers with approved paper/soap products Five Times Weekly M7 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly

KITCHEN/BREAKROOMS
M8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly M9
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner Two Times Weekly
M10
Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly
M11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly M12
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
M13
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways Once Monthly
M14 Clean and vacuum air conditioning vents Once Monthly Redlands Regular Meeting of 10-18-22 1762 of 1815
32 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

POLICE SUB-STATION
ITEM M
1150 BROOKSIDE, #J1A

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. and 5:00 P.M. EVERY TUESDAY and THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, GENERAL OFFICES
M15 Dust all furniture, fixtures and equipment with approved cleaning product Two Times Weekly M16
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Two Times Weekly
M17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly M18
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
M19 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly M20 Vacuum all carpeted areas (entry mats included) Two Times Weekly M21
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways Once Monthly
***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
Redlands Regular Meeting of 10-18-22 1763 of 1815
33 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

WASTEWATER TREATMENT PLANT
ITEM N
1950 Nevada Street
CLEANING SHALL BE PERFORMED SUNDAY, TUESDAY and THURSDAY AFTER 7:00 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

BATHROOMS

KITCHEN AND BREAKROOM
N1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly N2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
N3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly N4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly N5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
N6 Refill all dispensers with approved paper/soap products Five Times Weekly N7
SHOWERS: Clean floors, walls, ceilings, faucets with approved cleaning product Once Weekly
N8 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly N9 Clean sink, countertops and exterior of appliances with approved cleaner Six Times Weekly N10
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner Six Times Weekly
N11 Empty all trash/recycle receptacles and replace trash liners as necessary Six Times Weekly N12 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly N13
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Six Times Weekly
N14
Clean and vacuum air conditioning vents, baseboards, windowsills and remove spider webs Once Monthly
Redlands Regular Meeting of 10-18-22 1764 of 1815
34 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

WASTEWATER TREATMENT PLANT
ITEM N
1950 Nevada Street
CLEANING SHALL BE PERFORMED SUNDAY, TUESDAY and THURSDAY AFTER 7:00 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, GENERAL OFFICES
N15 Dust all furniture, fixtures and equipment with approved cleaning product Three Times Weekly N16
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Three Times Weekly
N17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Three Times Weekly N18
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Three Times Weekly
N19 Empty all trash/recycle receptacles and replace trash liners as necessary Three Times Weekly N20 Vacuum all carpeted areas (entry mats included) Three Times Weekly N21
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways. Once Monthly
N22 Clean and vacuum air conditioning vents Once Monthly WATER PRODUCTION and OPERATIONS
Redlands Regular Meeting of 10-18-22 1765 of 1815
35 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn ITEM O
955 Parkford Drive
CLEANING SHALL BE PERFORMED SUNDAY AND WEDNESDAY AFTER 7:00 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

BATHROOMS
O1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly O2
Clean floor (mop) of dirt, dust, scuff marks and stains with approved cleaning product Five Times Weekly
O3 Empty all trash/recycle receptacles and replace trash liners as necessary Five Times Weekly O4 Clean and sanitize fixtures, mirrors, counters, doorknobs and chrome Five Times Weekly O5
Spot clean all walls, partitions, light switches and doors with approved cleaning product Five Times Weekly
O6 Refill all dispensers with approved paper/soap products Five Times Weekly O7 Remove with vacuum spider webs from corners, windowsills and doorways Once Monthly KITCHEN and BREAKROOM
O8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly O9
Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner Two Times Weekly
O10 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly O11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly O12
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
O13
Clean and vacuum air conditioning vents, baseboards, windowsills and remove spider webs Once Monthly
Redlands Regular Meeting of 10-18-22 1766 of 1815
36 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn WATER PRODUCTION and OPERATIONS
ITEM O
955 Parkford Drive
CLEANING SHALL BE PERFORMED SUNDAY AND WEDNESDAY AFTER 7:00 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, GENERAL OFFICES
O14 Dust all furniture, fixtures and equipment with approved cleaning product Two Times Weekly O15
Spot clean all walls, partitions, light switches, baseboards and doors with approved cleaning product Two Times Weekly
O16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly O17
Clean floors (mop) of dirt, dust, scuff marks and stains with approved cleaning product Two Times Weekly
O18 Empty all trash/recycle receptacles and replace trash liners as necessary Two Times Weekly O19 Vacuum all carpeted areas (entry mats included) Two Times Weekly O20
Remove with vacuum spider webs from corners, baseboards, windowsills and doorways. Once Monthly
O21 Clean and vacuum air conditioning vents Once Monthly ***THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK***
Redlands Regular Meeting of 10-18-22 1767 of 1815
37 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn EXHIBIT “B”

FAITHFUL PERFORMANCE BOND
Whereas, the City of Redlands (“City”), State of California, and Genesis Staffing Firm, (hereinafter designated as "Principal") have entered into an agreement dated Month Date, 2022 (“Agreement), which is hereby referred to and made a part hereof whereby Principal agrees to install and complete certain designated public improvements (the “Work”) for Janitorial Services Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to furnish a good and sufficient Faithful Performance bond with the City for the faithful performance of the Agreement;
Now, therefore, we, Principal and the undersigned, as corporate Surety, are held and firmly bound unto the City in the penal sum of written dollar amount ($_________________) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one-year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included in the judgment rendered.

As a condition precedent to the satisfactory completion of the Agreement, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the Work by the City, during which time if Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of Principal remains.

Whenever Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:

1. Complete the Agreement in accordance with its terms and conditions; or Redlands Regular Meeting of 10-18-22 1768 of 1815
38 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

2. Obtain a bid or bids for completing the Agreement in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to Principal.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by Principal.

Surety shall not utilize Principal in completing the Work nor shall Surety accept a bid from Principal for completion of the Work if the City, when declaring Principal in default, notifies Surety of the City’s objection to Principal’s further participation in the completion of the Work.

No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.

Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the Work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the Work or to the specifications.

No final settlement between the City and Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum. [Signature next page]
Redlands Regular Meeting of 10-18-22 1769 of 1815
39 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn In witness whereof, this instrument has been duly executed by Principal and Surety above named, on , 2022.
(SEAL) (SEAL)
Contractor
(Principal) (Surety)
BY:
(Signature) Name, Title (Signature)
Address:___________________________________
__________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone ( )___________________________
Redlands Regular Meeting of 10-18-22 1770 of 1815
40 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn

A. FEE SCHEDULE YEAR ONE (1) REVISION 1
Item
No. Location PricePer Month
Total Price
(12 months)
A1 Airport Lobby and Bathrooms $ 1,200.00 $ 14,400.00
A2 Airport Office, Classroom and Hangar Bathrooms $ 600.00 $ 7,200.00 A3 Animal Shelter $ 900.00 $ 10,800.00
A4 California Street Landfill Trailers $ 240.00 $ 2,880.00 A5 Carriage House $ 1,200.00 $ 14,400.00
A6 Civic Center $ 3,600.00 $ 43,200.00
A7 Community Center and Senior Center $ 5,040.00 $ 60,480.00 A8 Contemporary Club $ 240.00 $ 2,880.00
A9 Corporate Yard All B $ 1,200.00 $ 14,400.00
A10 Hillside Cemetery $ 1,200.00 $ 14,400.00
A11 Joslyn Senior Center $ 1,080.00 $ 12,960.00
A12 Library and Lincoln Shrine $ 3,420.00 $ 41,040.00
A13 Park Avenue Police Station/Jail/Bldg. C $ 4,200.00 $ 50,400.00 A14 Police Administrative Offices $ 2,160.00 $ 25,920.00 A15 Police Sub Station #J1A $ 360.00 $ 4,320.00
A16 Wastewater Treatment Plant $ 1,000.00 $ 12,000.00
A17 Water Production and Operations $ 360.00 $ 4,320.00 A. TOTAL PRICE TO CITY FOR YEAR ONE (1) OF CONTRACT $336,000.00 Redlands Regular Meeting of 10-18-22 1771 of 1815
41 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn B. FEE SCHEDULE YEAR TWO (2) REVISION 1
Item
No. Location PricePer Month
Total Price
(12 months)
B1 Airport Lobby and Bathrooms $ 1,200.00 $14,440.00
B2 Airport Office, Classroom and Hangar Bathrooms $ 600.00 $ 7,200.00 B3 Animal Shelter $ 900.00 $10,800.00
B4 California Street Landfill Trailers $ 240.00 $ 2,880.00 B5 Carriage House $ 1,200.00 $14,400.00
B6 Civic Center $ 3,600.00 $43,200.00
B7 Community Center and Senior Center $ 5,040.00 $60.480.00 B8 Contemporary Club $ 240.00 $ 2,880.00
B9 Corporate Yard All B $ 1,200.00 $14,400.00
B10 Hillside Cemetery $ 1,200.00 $14,400.00
B11 Joslyn Senior Center $ 1,080.00 $12,960.00
B12 Library and Lincoln Shrine $ 3,420.00 $41,040.00
B13 Park Avenue Police Station/Jail/Bldg. C $ 4,200.00 $50,400.00 B14 Police Administrative Offices $ 2,160.00 $25,920.00 B15 Police Sub Station #J1A $ 360.00 $ 4,320.00
B16 Wastewater Treatment Plant $ 1,000.00 $12,000.00
B17 Water Production and Operations $ 360.00 $ 4,320.00 B. TOTAL PRICE TO CITY FOR YEAR TWO (2) OF CONTRACT $336,000.00 Redlands Regular Meeting of 10-18-22 1772 of 1815
42 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn C. FEE SCHEDULE YEAR THREE (3) REVISION 1
Item
No. Location PricePer Month
Total Price
(12 months)
C1 Airport Lobby and Bathrooms $ 1,200.00 $14,440.00
C2 Airport Office, Classroom and Hangar Bathrooms $ 600.00 $ 7,200.00 C3 Animal Shelter $ 900.00 $10,800.00
C4 California Street Landfill Trailers $ 240.00 $ 2,880.00 C5 Carriage House $ 1,200.00 $14,400.00
C6 Civic Center $ 3,600.00 $43,200.00
C7 Community Center and Senior Center $ 5,040.00 $60.480.00 C8 Contemporary Club $ 240.00 $ 2,880.00
C9 Corporate Yard All B $ 1,200.00 $14,400.00
C10 Hillside Cemetery $ 1,200.00 $14,400.00
C11 Joslyn Senior Center $ 1,080.00 $12,960.00
C12 Library and Lincoln Shrine $ 3,420.00 $41,040.00
C13 Park Avenue Police Station/Jail/Bldg. C $ 4,200.00 $50,400.00 C14 Police Administrative Offices $ 2,160.00 $25,920.00 C15 Police Sub Station #J1A $ 360.00 $ 4,320.00
C16 Wastewater Treatment Plant $ 1,000.00 $12,000.00
C17 Water Production and Operations $ 360.00 $ 4,320.00 C. TOTAL PRICE TO CITY FOR YEAR THREE (3) OF CONTRACT $336,000.00 Redlands Regular Meeting of 10-18-22 1773 of 1815
43 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn D. FEE SCHEDULE YEAR FOUR (4)
Item No. Location Price
Per Month
Total Price
(12 months)
D1 Airport Lobby and Bathrooms $ 1,236.00 $ 14,832.00
D2 Airport Office, Classroom and Hangar
Bathrooms $ 618.00 $ 7,416.00
D3 Animal Shelter $ 927.00 $ 11,124.00
D4 California Street Landfill Trailers $ 247.20 $ 2,966.40 D5 Carriage House $ 1,236.00 $ 14,832.00
D6 Civic Center $ 3,708.00 $ 44,496.00
D7 Community Center and Senior Center $ 5,191.20 $ 62,294.40 D8 Contemporary Club $ 247.20 $ 2,966.40
D9 Corporate Yard All B $ 1,236.00 $ 14,832.00
D10 Hillside Cemetery $ 1,236.00 $ 14,832.00
D11 Joslyn Senior Center $ 1,112.40 $ 13,348.80
D12 Library and Lincoln Shrine $ 4,449.60 $ 53,395.20
D13 Park Avenue Police Station/Jail/Bldg. C $ 4,326.00 $ 51,912.00 D14 Police Administrative Offices $ 2,224.80 $ 26,697.60 D15 Police Sub Station #J1A $ 370.80 $ 4,449.60
D16 Wastewater Treatment Plant $ 1,112.40 $ 13,348.80
D17 Water Production and Operations $ 370.80 $ 4,449.60 D. TOTAL PRICE TO CITY FOR YEAR FOUR (4) OF CONTRACT $358,192.80 Redlands Regular Meeting of 10-18-22 1774 of 1815
44 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn E. FEE SCHEDULE YEAR FIVE (5)
Item No. Location Price
Per Month
Total Price
(12 months)
E1 Airport Lobby and Bathrooms $ 1,273.20 $ 15,278.40
E2 Airport Office, Classroom and Hangar
Bathrooms $ 636.60 $ 7,639.20
E3 Animal Shelter $ 954.90 $ 11,458.80
E4 California Street Landfill Trailers $ 254.64 $ 3,055.68 E5 Carriage House $ 1,293.20 $ 15,518.40
E6 Civic Center $ 3,819.60 $ 45,835.20
E7 Community Center and Senior Center $ 5,347.44 $ 64,169.28 E8 Contemporary Club $ 254.64 $ 3,055.68
E9 Corporate Yard All B $ 1,273.20 $ 15,278.40
E10 Hillside Cemetery $ 1,273.20 $ 15,278.40
E11 Joslyn Senior Center $ 1,145.88 $ 13,750.56
E12 Library and Lincoln Shrine $ 4,583.52 $ 55,002.24
E13 Park Avenue Police Station/Jail/Bldg. C $ 4,456.20 $ 53,474.40 E14 Police Administrative Offices $ 2,291.76 $ 27,501.12 E15 Police Sub Station #J1A $ 381.96 $ 4,583.52
E16 Wastewater Treatment Plant $ 1,145.88 $ 13,750.56
E17 Water Production and Operations $ 381.96 $ 4,583.52 E. TOTAL PRICE TO CITY FOR YEAR FIVE (5) OF CONTRACT $369,213.36 Redlands Regular Meeting of 10-18-22 1775 of 1815
45 L:\ca\Agreements\Genesis Staffing Firm Janitorial Agreement FY22-0038.docx.jn EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861). _____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

GENESIS STAFFING FIRM

By: Date: ___________________
Pearl Bluitt, Owner
Redlands Regular Meeting of 10-18-22 1776 of 1815
Redlands Regular Meeting of 10-18-22 1777 of 1815
City Council Meeting L. 2.

DATE: 10/18/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Resolution No. 8830 Establishing Fees for the Redlands Municipal Airport and determination that the project is exempt from further environmental review pursuant to Section 15061(b)(3) of the state’s guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman) MOTION(S):

If the City Council determines that the Board's and staff’s recommendations are appropriate, the following motions are provided:
"The City Council hereby finds and determines that the adoption of this Resolution is exempt from review and under the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code Section 21080(b)(8)(1) and CEQA Guidelines Section 15273 because this Resolution relates to fees and charges for the purpose of meeting the operating expenses of the City; and

1. 2. I move to adopt Resolution No. 8830."
RECOMMENDATION:

The Airport Advisory Board, at their regular meeting on April 21, 2022, recommended the City Council adopt the fee schedule as attached.

Furthermore, staff recommends the Council determine that the adoption of this Resolution is exempt from review and under the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code Section 21080(b)(8)(1) and CEQA Guidelines Section 15273 and approve Resolution No. 8830.

Redlands Regular Meeting of 10-18-22 1778 of 1815
DISCUSSION:

Redlands Municipal Airport staff have been researching, collecting, and evaluating FAA, State and local airport regulations relating to airport fees for the past five years. The Airport Advisory Board (AAB) has been equally involved in reviewing staff presentations and information briefs along with taking airport community testimony related to fees, and services, as well as, FAA and State Grant Assurances that speak to the need for fees supporting aviation lands, facilities, and equipment in concert with federal and state grant funds.

It is the City’s intent that airport fees be set based on the City’s cost and the fees charged by other municipal airports. The City’s airport competes in an open market, and undertakes a degree of business risk that is greater than other enterprises in which the City is involved. There is no guarantee that consumers will continue to use the airport. Moreover, the mix of property and services that the City offers to the aviation marketplace may have a value that is greater than its cost. Due to the market risk it undertakes, the City (and its citizens) should be fairly reimbursed for the value it delivers into the marketplace. Therefore, the City’s airport fees should not be limited to only covering the City’s costs. The City’s airport fees should be based on both cost and market.

On April 21, 2022, the Airport Advisory Board recommended new fees along with airport tenant consensus. The collective efforts in documenting research, connecting fees to direct costs, indirect costs, service charges, appraisals, etc. were detailed in staff briefings to both the AAB meeting and tenant group meetings in 2020 through 2022. In addition, the analysis covered areas of FAA classified general aviation airports such as, but not limited to airport services, airport access, airport businesses, types of aircraft, hangar/tie-down areas/capacity, fuel types and storage, ground leases, ramp usage, special events, and professional appraisals.

In summary, fees are necessary to sustain the airport's fiscal stability, staff salaries, infrastructure repairs, technological upgrades, air and ground side expansions, and covered costs not supported by Federal Aviation Administration (FAA) or State Aeronautical Grants. Furthermore, FAA Grant Assurances requires airport sponsors to develop fees for both aviation and non-aviation uses, ensuring FAA funds are not inadvertently subsidizing non-aviation uses.

ALTERNATIVES:

The City Council may reject the proposed resolution or provide alternative direction to staff.

Redlands Regular Meeting of 10-18-22 1779 of 1815
STRATEGIC PLAN:

Supports Priority A - Quality of Life; Strategic Objective 2 - Economic Vitality SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Adarian Lawson, Airport Supervisor
Fiscal Impact
Fiscal Year: FY 2022-23
Revenue Generating: Y
Account No.: 564900
Discussion:

The proposed fees will generate approximately $30,000 annual increase in revenue for the City's Airport Division, which will be applied to operational, maintenance and improvement projects at the Airport.

Attachments
A. Resolution No. 8830
Redlands Regular Meeting of 10-18-22 1780 of 1815
-1-
L:\Reso\8830 Redlands Airport Fees.docx
RESOLUTION NO. 8830

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

CONFIRMING THE AMOUNTS OF EXISTING FEES LEVIED, AND

ESTABLISHING PRICING FOR SERVICES IN CONNECTION WITH THE CITY’S MUNICIPAL AIRPORT
WHEREAS, under Health and Safety code Section 8130, the general management and operation of the Redlands Municipal Airport is under the jurisdiction and control of the City of Redlands (“City”); and
WHEREAS, pursuant to Health and Safety Code Section 8133, the City may make and enforce general rules, regulations, and fee schedules pertaining to the use and operation of Redlands Municipal Airport.

THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows:

Section 1. Intent. It is the City’s intent that airport fees set be set based on the City’s cost and the fees charged by other municipal airports. The City’s airport competes in an open market, and undertakes a degree of business risk that is greater than other enterprises in which the City is involved. There is no guarantee that consumers will continue to use the airport. Moreover, the mix of property and services that the City offers to the aviation marketplace may have a value that is greater than its cost. Due to the market risk it undertakes, the City (and its citizens) should be fairly reimbursed for the value it delivers into the marketplace. Therefore, the City’s airport fees should not be limited to only covering the City’s costs. The City’s airport fees should be based on both cost and market. Accordingly, the City Council, by adoption of this Resolution, confirms the City’s existing fees for the City’s Municipal Airport and establishes pricing for the products described in the attached Exhibit “A.”
Section 2. Authority for Administrative Orders. The City Manager is hereby delegated the authority to issue administrative orders establishing fee collection and financial procedures for implementation of this Resolution. All such administrative orders shall be signed by the Assistant City Manager and the Director of Management Services/Finance.

Section 3. Proposition 218 Determination. The City Council hereby finds and determines that the fees referenced within this Resolution are not subject to Article XIIIB of the California Constitution (Proposition 218). Taxes, fees and levies are subject to Prop 218 if they are for a property-related service that are imposed on a parcel or on a person as an incident of property ownership. However, the hangars and tie-downs are not ‘parcels’ as set forth in Proposition 218. The prices for hangars, tie-downs, etc., and the charges for services are not ‘imposed’ on customers of the airport. The customers of the airport chose whether or not they want to use the service. Therefore, the prices and fees charged at the cemetery are not subject to Proposition 218.

Redlands Regular Meeting of 10-18-22 1781 of 1815
-2-
L:\Reso\8830 Redlands Airport Fees.docx
Section 4. Proposition 26 Determination. The City Council hereby finds and determines that the fees referenced within this Resolution are not taxes as defined in Article XIII C Section 1(e) of the California Constitution because the fees are either:

A. Imposed for a specific benefit conferred or privilege granted directly to the payors, that is not provided to those not charged, and which do not exceed the reasonable costs in the City of conferring the benefit or granting the privilege; B. Imposed for a specific government service provided directly to the payor that is not provided to those not charged, and which do not exceed the reasonable costs to the City of providing the service;
C. Imposed for the reasonable regulatory costs to the City for issuing licenses and permits, performing investigations, inspections, or audits, and the administrative enforcement and adjudication thereof;
D. Imposed for entrance to, or use of, City property; or the purchase, rental or lease of City property; or
E. Charges imposed as a condition of property development.

Section 5. CEQA Exemption. The City Council hereby finds and determines that the adoption of this Resolution is exempt from review and under the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code Section 21080(b)(8)(1) and CEQA Guidelines Section 15273 because this Resolution relates to fees and charges for the purpose of meeting the operating expenses of the City.

Section 6. Severability. Should any part or portion of this Resolution be rendered or declared invalid by a court of competent jurisdiction, including any of the fees identified in the Exhibit to this Resolution, such invalidation of such part or portion of this Resolution, or of any fee, shall not invalidate the remaining portions hereof, of the remaining fees, and they shall remain in full force and effect.

Section 7. Effective Date. This Resolution and the prices established, and fees confirmed by this Resolution shall become effective on October 19, 2022.

ADOPTED, SIGNED AND APPROVED this 18th day of October, 2022. ________________________________
Paul T. Barich, Mayor
ATTEST:
_______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 10-18-22 1782 of 1815
-3-
L:\Reso\8830 Redlands Airport Fees.docx
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof, held on the 18th day of October, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 10-18-22 1783 of 1815
-4-
L:\Reso\8830 Redlands Airport Fees.docx
EXHIBIT "A"

CITY OF REDLANDS

FACILITIES & COMMUNITY SERVICES

AVIATION DIVISION

SCHEDULE OF FEES FOR REDLANDS MUNICIPAL AIRPORT
The following fees are established for airport use, airport services, airport access, hangar/tie down leases, fuel flowage fees, land leases, ramp use fees and special events:

Schedule 1 – Fees for Airport Use
Description Amount Comment
1a Photography/Motion Picture
(firm based outside Redlands) $446
The photography fees mirror those
current in place for the City of Redlands.

This particular fee will guarantee the fees
will go to the Aviation Division fund.
1b Photography/Motion Picture (firm
based within Redlands) $223
The photography fees mirror those
current in place for the City of Redlands.

This particular fee will guarantee the fees
will go to the Aviation Division fund.
1c
Main Lobby Use
(Main Lobby to remain open to pilot
use during reservation)
$15.00 per hour
This fee is to cover the staff time for
coordination and review of event plans
and the preparation and submission of
any additional documentation as
determined by the City Council
1d
Aviation Support/Oversize Vehicle
(medium duty trucks, Mobile
Command/Crew Trailers, etc.)
$47.00 per each tie down
space per month
(Subject to Annual CPI
increase)
This fee is for airport businesses to have
permission to park aviation support
vehicles within the secured airport fence
in approved/marked parking areas/tiedowns in excess of 72 hours due to operational requirements. (does not apply
to businesses that are part of Wildfire Fire
Operation addressed in Government Fire
Use Agreement)
1e Aviation Support Vehicle (Autos,
Vans, light duty trucks, etc.)
$47.00 per each tie down
space per month
(Subject to Annual CPI
increase)
1f
Non-flight worthy aircraft, parts, and
or non-operational ground support
vehicle parked outside (anywhere on
the airport)
$500 + legal and disposal
charges
Intent is to maximize space for flight
worthy aircraft and operational ground
support equipment and not obstruct
access to hangars
1g
Illegal Vehicle/equipment parked (i.e.
recreational vehicles, trailers,
motorhomes, or other non-aviation
related vehicles/equipment)
$258 + towing charge
Intent is to maximize space for legal
parking of vehicles and equipment and
not obstruct access to hangars
1h Unauthorized/non-compliant NonAeronautical Hangar storage use Hangar Lessee, FBO or
SASO shall pay a penalty
equal to twice the current
monthly lease rate until
use complies with FAA
guidelines, the lease
agreement and/or remove
the unauthorized use.

Redlands Regular Meeting of 10-18-22 1784 of 1815
-5-
L:\Reso\8830 Redlands Airport Fees.docx
Schedule 2 – Fees for Environmental Impacts
Description Amount Comment
2a
Maintenance Operation
Environmental Fee (per airport
maintenance operation/annually)
Based on specific event
and resources required
These fees will help offset costs incurred
by the airport for its industrial storm
water permit, training costs, testing
costs, and staff time for inspections
2b
Fueling Operation Environmental Fee
(per fuel island/resident fuel
truck/trailer; annually)
Based on specific event
and resources required
These fees will help offset costs incurred
by the airport for its industrial storm
water permit, training costs, testing
costs, and staff time for inspections
Schedule 3 – Fees for Airport Services
Description Amount Comment
3a Fuel Flowage Fee $0.06 per Gallon
This fee charged to recover the costs of
operating and managing fuel brought
onto the airport.

Schedule 4 – Fees for Airport Gate Cards
Description Amount Comment
4a Gate Card Fee (issue, update, and
replacement)
$30.00 for New Card
$15.00 Annual Renewal
per card for first card
$10.00 Annual Renewal
per each additional card
(Subject to Annual CPI
increase)
This fee charged to recover the costs of
operating and managing fuel brought
onto the airport.

Schedule 5 – Fees for Land Leases, Municipal Hangar Leases, Locks and Keys Description Amount Comment
5a Hangar/Box 1,730 sq. ft. - 2,400 sq. ft.
$779 per Month
(Subject to Annual CPI
increase)
The Hangar rates are based on a 2021
appraisal (recommend updating
appraisals every three years to adjust
per sq. ft. charges with CPI increase
clause)
5b Hangar/ "T" 1,180+sq ft.
$416 per Month
(Subject to Annual CPI
increase)
5c Aviation Business/Commercial -999
sq. ft.

Monthly Rate to be
determined at time of
lease based on current
appraisal
(Subject to Annual CPI
increase)
5d Aviation Storage/Industrial 500-675
sq. ft.-(monthly)
Monthly Rate to be
determined at time of
lease based on current
appraisal
(Subject to Annual CPI
increase)
Redlands Regular Meeting of 10-18-22 1785 of 1815
-6-
L:\Reso\8830 Redlands Airport Fees.docx
Description Amount Comment
5e Lost/Damaged Lock Replacement
Fee $100 per occurrence
The lost/damaged lock fees cover the
costs of, staff time, service calls, and
materials
5f Lock Rekey Fee $100 per occurrence
5f Land Rental Rates
Vacant unimproved
Rate per Square Feet
per Year based on
current appraisal rate
5g Land Rental Rates
Paved improved
Rate per Square Feet
per Year based on
current appraisal rate
Schedule 6 – Fees for Transient Aircraft Parking and Tie-Downs Description Amount Comment
6a Transient Tie-down (overnight single
engine)
$5.50 per Day
(Subject to Annual CPI
increase)
The Tie-Down fees are for the right to
utilize Airport ramp tie-down space for the
storage of an aircraft. If the aircraft takes
more than one tie down area it will be
billed for the adjacent tie-down area it
overlaps at the full rate.
6b Transient Tie-down (overnight twin
engine)
$7.50 per Day
(Subject to Annual CPI
increase)
6c Tie-down/Uncovered-
(three days or more)
$47.00 (Subject to
Annual CPI increase)
6d Tie-down/Uncovered-(monthly
w/agreement)
$47.00 per Month
(Subject to Annual CPI
increase)
Schedule 7 – Daily Ramp Use Fees
Description Amount Comment
7a Outside Agency Fire/Disaster
Response Daily Use Fee
$200.00 per Day
Plus Fuel Flowage Fee
These fees and fuel flowage fee are
based on federal agency 2021standard
rates for emergency firefighting
operations in regards to the use of the
airport by fire fighting and support
assets.
7b Outside Agencies Non-Aviation Based on specific event and resources required
These uses will not have priority over
aviation uses.

Redlands Regular Meeting of 10-18-22 1786 of 1815
-7-
L:\Reso\8830 Redlands Airport Fees.docx
Schedule 8 – Commercial Aeronautical Permit Fees
Description Amount Comment
8a Airport Special Event 100% of City Cost
(resources and staff)
These fees and fuel flowage fee are
based on federal agency 2021standard
rates for emergency firefighting
operations in regards to the use of the
airport by fire fighting and support
assets.

Schedule 9 – Late Fees
Description Amount Comment
9a
Late Fees: Fees are due and payable
the first day of each month. Fees will
be considered delinquent five (5) days
after due date. Postmark shall serve
as proof of date paid.

Penalty equal to ten
percent (10%) of the
amount delinquent for
each month but no less
than thirty dollars
($30.00) per each
month delinquent.

Where applicable, annual increases are based on in the Consumer Price Index, all urban consumers, RiversideSan Bernardino-Ontario.

Redlands Regular Meeting of 10-18-22 1787 of 1815
City Council Meeting L. 3.

DATE: 10/18/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a contract with My Electrician Inc. for an amount not-to-exceed $2,000,000 for the Redlands Bowl Electrical and Theatrical Lighting Upgrade, waive a minor error in the bid, approve additional appropriation totaling $1,500,000, and determine that the project is exempt from environmental review pursuant to Section 15303(e) of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council determine approval of the public works contract with My Electrician Inc. for the Redlands Bowl Electrical and Theatrical Lighting Upgrade Project is exempt from environmental review pursuant to Section 15303(e) of the State's guidelines implementing the California Environmental Quality Act;

1. I move to re-designate $300,000 from the Park Development Match within the Parks and Recreation category of the Nevada Palmetto Grove Proceeds to the Redlands Bowl Electrical and Theatrical Lighting Upgrade project and appropriate $1,500,000 as detailed in the staff report;

2. I move to waive the minor error in the bid by My Electrician Inc. and approve an award of contract in the amount of $2,000,000 for the Redlands Bowl Electrical and Theatrical Lighting Upgrade Project.

3. RECOMMENDATION:

Staff recommends that the City Council determine that approval of the contract for the Redlands Bowl Electrical and Theatrical Lighting Upgrade Project is categorically exempt from environmental review in accordance with Section 15303(e) of the State’s guidelines implementing the California Environmental Redlands Regular Meeting of 10-18-22 1788 of 1815
Quality Act. Staff further recommends that the City Council waive the minor error in the bid by My Electrician Inc., approve a construction contract with My Electrician Inc. for an amount not-to-exceed $2,000,000, and approve the appropriations as detailed in the staff report.

DISCUSSION:

Since the first season in 1924, the Redlands Bowl Performing Arts (RBPA), has served the City of Redlands and the Inland Empire region by providing musical and theatrical performances for the community, such as the Redlands Bowl Summer Music Festival. The Redlands Bowl Summer Music Festival holds the distinction of being the oldest continuously running summer music festival in the United States where no admission is charged. Other programs RBPA offers include the Children’s Summer Festival Workshops, Young Artists Auditions, and Music in the Schools Programs. The Redlands Bowl is also used for other community events, including graduations for local schools.

On January 16, 2007, the City Council approved an agreement with RBPA for the lease of the Redlands Bowl Procellis, including the associated offices, the courtyard, and the stage areas. Per Section 7A of the agreement, the City is responsible for the maintenance of the structural elements, including electrical and mechanical systems, except for the excluded areas which are outlined in Exhibit B of the agreement. The excluded areas house the electrical breakers and service feeds to the bowl electrical infrastructure. However, the City is responsible for the wiring and conduit from the existing service transformer (SCE service feed) to the room that holds the breakers and service feed.

In 2017, RBPA notified city staff that the sound and lighting system at the Redlands Bowl had experienced a series of malfunctions due to deteriorating sound and lighting infrastructure. Upon inspection, staff confirmed that much of the existing infrastructure had been in place for many decades and was in need of repair or replacement. Subsequently, city staff procured the services of an engineering firm to assess the system and prepare a report with cost estimates summarizing the needed repairs. The recommendations within the report included upgrades to the main electrical feed, breaker room, underground conduit and wiring, replacement of existing audio/ video towers, and the addition of new audio and video towers.

The findings of the report provided by the electrical engineering firm were presented to the Parks and Recreation Commission (Commission) on March 11, 2019. In addition, representatives from RBPA provided the Commission with an overview of the system and its future needs. Following the report, the Commission voted unanimously to recommend the project to the City Council.

On April 16, 2019, the City Council appropriated monies to fund infrastructure and design of the project, and staff proceeded with issuing a request for proposal for project design followed by soliciting bids for construction. The scope of the project consists of the removal and replacement of the existing theatrical Redlands Regular Meeting of 10-18-22 1789 of 1815
of the project consists of the removal and replacement of the existing theatrical sound and lighting system, including new towers, equipment, and a new utility service to provide sufficient power.

Design West Engineering prepared the plans and specifications and city staff advertised the project on August 31, 2022. The City Clerk's office received and opened four (4) bids for the project on September 22, 2022. On September 23, 2022, the City received a bid withdrawal letter from the lowest bidder. All other bids were reviewed by staff to determine if they were responsive to bid requirements. Based on the attached bid analysis, My Electrician Inc. is the lowest responsive and responsible bidder. Therefore, it is recommended that the City Council award a construction contract to My Electrician Inc., for an amount not-to-exceed $2,000,000.

The following four (4) Project bids were received before the submittal deadline:

BID OPENING REPORT SUMMARY

BIDDER BID AMOUNT

1. Jergensen Construction Inc. * $1,416,972

2. My Electrician Inc. ** $2,000,000

3. Armstrong Cal Builders Inc. $2,030,000

4. Pro-Cal Lighting Inc. $2,214,000
* Bid was withdrawn due to a clerical error by a subcontractor. ** The total base bid price and bid additive price were provided but were not totaled correctly. The bidder copied the bid additive price and placed it in the Base bid plus additive bid cell.

A bid protest was received on September 26, 2022 from Armstrong Cal Builders Inc. and a subsequent letter affirming the protest on October 5, 2022. The protest stated that an error in the submission on the Bid Summary Table of the bid submitted by My Electrician Inc. should cause the bid to be determined as non-responsive.

Staff reviewed the bid in response to this protest and determined that the bidder, in error, included only the additive bid in the Bid Summary Table. However, it is clear that the total was only the additive bid and did not include the base bid.

Staff reviewed the error with the City Attorney and determined, based on case law, that the error can be waived if deemed immaterial or inconsequential. In this case, it is clear from the face of the bid that My Electrician made a minor mathematical error by not adding the base bid of $1,800,000 and the additive bid of $200,000 and inserting the total of $2,000,000 on the last line of the bid summary table on page BD 11 of the bid. My Electrician acknowledges the error and confirms that the total of the base bid and the additive bid is $2,000,000.

Important to note is that the error does not change the amount of My Electrician’s bid or give My Electrician an unfair competitive advantage over the other bidders.

Redlands Regular Meeting of 10-18-22 1790 of 1815
The project is categorically exempt from environmental review in accordance with Section 15303(e) of the State's guidelines implementing the California Environmental Quality Act (CEQA) as the project involves the removal and replacement of the existing theatrical sound and lighting system.

ALTERNATIVES:

The City Council may elect not to approve the award of the contract and direct staff accordingly.

STRATEGIC PLAN:

The project supports Strategic Plan Priority A, Strategic Objective 1.

SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jawad Naderi, Associate Engineer
Fiscal Impact
Fiscal Year: FY 2022-23
Revenue Generating: N
Appropriation Required Y/N: Y
Amount: $2,200,000
Budgeted Y/N: N
Account No.: various
Discussion:

There is currently $700,000 in funds available in the FY22/23 Parks Division budget for this project. The total cost of the project will be $2,200,000 ($2,000,000 plus a 10% contingency of $200,000). Staff recommends an appropriation of $1,500,000 in additional funds as follows:

Redlands Regular Meeting of 10-18-22 1791 of 1815

PROJECT FUNDING
Parks Division Budget (Budgeted) $700,000
Capital Projects over $50,000 Reserve $545,580
Nevada Palmetto Grove Fund
(Park Development Match)
$300,000
Nevada Palmetto Grove Fund
(Redlands Bowl Sound and Lighting System)
$154,420
Maintenance: Building and Improvements $500,000
TOTAL $2,200,000
The current balances of the reserves for Capital Projects and Maintenance are as follows:

Reserve for Capital Projects over $50,000 account: $1,173,427; and Maintenance: Building & Improvements account: $1,691,543.

Attachments
Additional Appropriation
Public Work Contract
Bid Opening Report
Bid Analysis
Redlands Regular Meeting of 10-18-22 1792 of 1815
Redlands Regular Meeting of 10-18-22 1793 of 1815
1 L:\ca\Agreements\My_Electrician_Inc.-FY22-0054.doc-jm

PUBLIC WORK CONSTRUCTION CONTRACT
This Public Work Construction contract (“Contract”) is made and entered into this 18th day of October, 2022, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the State of California (hereinafter “City”), and My Electrician Inc. (hereinafter "Contractor").

City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
In consideration of the mutual promises contained herein, City and Contractor agree as follows:

1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: Redlands Bowl Electrical and Theatrical Lighting Upgrade, PROJECT NO.

FCS08012022JN, complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s Redlands Bowl Electrical and Theatrical Lighting Upgrade, PROJECT NO. FCS08012022JN (the “Work”).

2. CONTRACT SUM: City shall pay Contractor the sum of two million dollars ($2,000,000.00) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.

3. TIME FOR COMPLETION: The Work shall be completed within ninety (90) calendar days from and after the date of City’s issuance of a Notice to Proceed to Contractor.

4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of five hundred dollars/cents ($500) for each consecutive calendar day in excess of the specified time for completion of the Work.

Execution of this Contract shall constitute agreement by City and Contractor that five hundred dollars ($500) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.

5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).

6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.

7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy-five thousand dollars ($375,000) or less shall be made by Contractor and Redlands Regular Meeting of 10-18-22 1794 of 1815
2 L:\ca\Agreements\My_Electrician_Inc.-FY22-0054.doc-jm processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.

8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.

9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.

10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.

11. SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor.

Redlands Regular Meeting of 10-18-22 1795 of 1815
3 L:\ca\Agreements\My_Electrician_Inc.-FY22-0054.doc-jm IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.

CITY OF REDLANDS
(SEAL)
By:____________________________________
Paul T. Barich, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
(SEAL)
__________________________________________
Name of Contractor
By:_______________________________________
Signature of Authorized Agent
__________________________________________
Title
__________________________________________
Signature of Authorized Agent (if necessary)
__________________________________________
Title
__________________________________________
Contractor's License No.

Redlands Regular Meeting of 10-18-22 1796 of 1815
4 L:\ca\Agreements\My_Electrician_Inc.-FY22-0054.doc-jm

WORKER'S COMPENSATION INSURANCE CERTIFICATION
Description of Contract: City of Redlands
Facilities and Community Services Department
Redlands Bowl Electrical and Theatrical Lighting Upgrade Project No. FCS08012022JN
______________________
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to selfinsure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Dated this day of , 2022.
_____________________________________
(Contractor)
_____________________________________
(Signature)
_____________________________________
(Official Title)
(SEAL)
(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)
Redlands Regular Meeting of 10-18-22 1797 of 1815
5 L:\ca\Agreements\My_Electrician_Inc.-FY22-0054.doc-jm

FAITHFUL PERFORMANCE BOND
Whereas, the City of Redlands (“City”), State of California, and My Electrician Inc. (hereinafter designated as "Principal") have entered into an agreement dated October 18th, 2022 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as Redlands Bowl Electrical and Theatrical Lighting Upgrade, Project No. FCS08012022JN and is hereby referred to and made a part hereof; and Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and, _____________________________, as Surety, are held and firmly bound unto the City in the penal sum of two million dollars ($2,000,000.00) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

As a condition precedent to the satisfactory completion of the Work, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.

Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:

1. Complete the Work in accordance with its terms and conditions; or

2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses Redlands Regular Meeting of 10-18-22 1798 of 1815
6 L:\ca\Agreements\My_Electrician_Inc.-FY22-0054.doc-jm sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.

Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.

No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.

In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2022.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:___________________________________
__________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone ( )___________________________
Redlands Regular Meeting of 10-18-22 1799 of 1815
7 L:\ca\Agreements\My_Electrician_Inc.-FY22-0054.doc-jm

LABOR AND MATERIAL BOND
Whereas, the City Council of the City of Redlands, State of California, and My Electrician Inc. (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated October 18th, 2022, and identified as Redlands Bowl Electrical and Theatrical Lighting Upgrade, Project No. FCS08012022JN is hereby referred to and made a part hereof; and
Whereas, under the terms of the Agreement, Principal is required before commending the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of two million dollars ($2,000,000.00) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.

Redlands Regular Meeting of 10-18-22 1800 of 1815
8 L:\ca\Agreements\My_Electrician_Inc.-FY22-0054.doc-jm In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2022.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:
(Seal and Notarial Acknowledgement of Surety)
Telephone:

Redlands Regular Meeting of 10-18-22 1801 of 1815
Redlands Regular Meeting of 10-18-22 1802 of 1815
ATTACHMENT "C"
PROJECT NO.FCS08012022JN BID DATE: 22-Sep-2022
Redlands Bowl Electrical And Theatrical Lighting Upgrade EST. START DATE: 1-Nov-2022 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Installation per plans, Plan dated 8/30/22 1 LS $1,147,052.00 $1,147,052.00 $1,800,000.00 $1,800,000.00 $1,854,000.00 $1,854,000.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Base Bid
1 Bid Additive Alternate Price 1 LS $269,920.00 $269,920.00 $200,000.00 $200,000.00 $176,000.00 $176,000.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Bid Additive
Total Base Bid Plus Additive Bid $1,416,972.00 $2,000,000.00 $2,030,000.00 Bid additive price is provided
but not added to the Total
Addition error, total base bid
plus additive bid corrected
$1,147,052.00 $1,800,000.00 $1,854,000.00

CITY OF REDLANDS

FACILITIES AND COMMUNITY SERVICES DEPARTMENT

BID ANALYSIS
Item
No.

Armstrong Cal Builders Inc. Bid Item Quantity Unit
Jergensen Construction
Inc. My Electrician Inc
Bid Additive
$269,920.00 $200,000.00 $176,000.00
Low Bidders #1, #2 and #3
Sheet 1 of 2
Redlands Regular Meeting of 10-18-22 1803 of 1815
ATTACHMENT "C"
PROJECT NO.FCS08012022JN BID DATE: 22-Sep-2022
Redlands Bowl Electrical And Theatrical Lighting Upgrade EST. START DATE: 1-Nov-2022 Unit Price Item Price
1 Installation per plans, Plan dated 8/30/22 1 LS $1,899,000.00 $1,899,000.00 Last Minute Additions/Deductions $0.00
Total Base Bid
1 Bid Additive Alternate Price 1 LS $315,000.00 $315,000.00 Last Minute Additions/Deductions $0.00
Total Bid Additive
Total Base Bid Plus Additive Bid
$315,000.00
$2,214,000.00
$1,899,000.00
Bid Additive

CITY OF REDLANDS

FACILITIES AND COMMUNITY SERVICES DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit Pro-Cal Lighting Inc.

Low Bidders #4 , #5 and #6
Sheet 2 of 2
Redlands Regular Meeting of 10-18-22 1804 of 1815
City Council Meeting L. 4.

DATE: 10/18/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Single Source purchase order with Meridian Rapid Defense Group for an amount not-to-exceed $262,158.75 for the purchase of mobile crash barriers, consider reallocation of the remaining balance from the Premium Pay program from SLFRF through ARPA funds, and determine that approval of the purchase is exempt from environmental review pursuant to
Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that approval of a sole source purchase order with Meridian Rapid Defense Group is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act;

1. I move that City Council approve a Single Source purchase order with Meridian Rapid Defense Group for an amount not-to-exceed $262,158.75 for the purchase of mobile crash barriers; and

2. I move that City Council approve the reallocation of remaining funds from the Premium Pay program in the amount of $111,126.65 to fund a portion of the Single Source purchase order with Meridian Rapid Defense Group.

3. RECOMMENDATION:

Staff recommends that the City Council determine approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approve a Single Source Purchase order in an amount not-to-exceed Redlands Regular Meeting of 10-18-22 1805 of 1815
$262,158.75 with Meridian Rapid Defense Group for the purchase of mobile crash barriers.

Further, staff recommends that the City Council approve the reallocation of remaining funds from the Premium Pay program in the amount of $111,126.65 to fund a portion of the Single Source purchase order with Meridian Rapid Defense Group.

DISCUSSION:

The City of Redlands has a long history of holding seasonal, reoccurring and one-time events within the downtown area. In recent years, there has been a growing concern from the Redlands Police Department (RPD) and the Facilities and Community Services Department (FCS) in regard to the safety of patrons, visitors, merchants and city staff. In 2018, due to a number of incidents globally, FCS staff implemented the use of city field vehicles at all street intersections within any given event perimeter. Although effective, this required the addition of three to six staff members to facilitate the staging of units for the set-up and tear down process. This method offers an additional potential for loss as the city units being utilized would be damaged in the event of an actual crash occurrence.

FCS and RPD staff worked together to review different crash barrier types and how applicable each would be for the types of events held in the city. During staff's research, the Meridian Barrier system was identified and found to have been awarded the official Certification as Qualified Anti-Terrorism Technology (QATT) by the U.S. Department of Homeland Security under The SAFETY Act.

Staff from FCS and RPD met with representatives of Meridian and assessed the system. Staff found the system to be very effective as a crash barrier and the materials could be set-up and torn-down very efficiently.

The Meridian Barrier system offers additional benefits over other systems. As the barriers are mobile, the system may be used in locations other than the downtown area. Another benefit is the cost, as traditional post-type barriers require major street reconstruction for the placement of in-ground receivers. The cost estimate for barriers that are crash rated for a speed sufficient for the downtown street layout are estimated at $750,000.

Staff is recommending the approval of the sole source purchase order with Meridian Rapid Defense Group for mobile crash barriers to be utilized for City-wide events, although primarily in the downtown area. Staff has researched multiple crash rated barriers and found this system to be uniquely qualified as there are no other styles on the market currently that offer the testing data, durability and cost-effectiveness of the Meridian system. The purchase of this system is not anticipated to exceed $262,158.75.

Redlands Regular Meeting of 10-18-22 1806 of 1815
ALTERNATIVES:

City Council may decline to approve the Single Source Agreement with Meridian Rapid Defense Group and direct staff accordingly.

STRATEGIC PLAN:

Supports Priority B - Public Health and Safety
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Erik Reeves, Field Services Superintendent
Fiscal Impact
Fiscal Year: FY 2022-23
Amount: $158,873.35
Budgeted Y/N: Y
Account No.: 101303
Discussion:

Funding for this purchase is included in the Parks Division Fund (101303) of the Fiscal Year 2022-23 Budget as adopted by City Council.

Fiscal Year: FY 2022-23
Amount: $111,126.65
Budgeted Y/N: N
Account No.: 200120
Discussion:

The total Coronavirus State and Local Fiscal Recovery Funds (SLFRF) grant Redlands Regular Meeting of 10-18-22 1807 of 1815
The total Coronavirus State and Local Fiscal Recovery Funds (SLFRF) grant award to Redlands is $11,508,106. On April 19, 2022, $3,100,500 was appropriated to the Premium Pay program and $2,749,336.60 was used to fund this program, leaving a remaining balance of $351,163.40. On July 5, 2022, Council approved the reallocation of $200,000 from the program unused balance to fund the Homeless Street Outreach Program and in August, 2022, $32,160 was transferred by Finance as authorized by Council to the approved category of Utility Bill Assistance Program for the purchase of software to support the program. Staff is requesting that the remaining $111,126.65 from the Premium Pay balance be moved to fund a portion of the Meridian Rapid Defence Group purchase order.

Attachments
Barrier Quote
Meridian Barrier Sole Source
Vehicle Barrier Datasheet
Budget Transfer Request
Redlands Regular Meeting of 10-18-22 1808 of 1815
177 E. Colorado Blvd, Suite 200
Pasadena, CA 91105
+1 8186414431
[email protected]
Quote
QUOTE # DATE EXPIRATION DATE
07192022-RPD-Q3 07/19/2022 10/19/2022

PRODUCT DESCRIPTION QTY RATE AMOUNT
8 Barrier Trailer Kit - GSA 8 Barrier Trailer Kit 1 100,567.66 100,567.66 Archer 1200 Barrier- GSA Archer 1200 Anti-Vehicle Barrier 8 6,513.75 Archer Hauler - GSA Archer Hauler™ 3 1,925.18
Archer Field Tow Bar - Archer Field Tow Bar 6 574.18
GSA
Arrestor Cable (4ft) - GSA Arrestor Cable™ (4ft) 21 574.18 Arrestor Cable (10ft) - Arrestor Cable™ (10ft) 6 670.68 GSA
Archer 8-Barrier Drop Archer 8-Barrier Drop Deck Trailer 1 23,155.18 Deck Trailer - GSA
Archer 8-Barrier Drop Deck Archer 8-Barrier Drop Deck Trailer 2 23,155.18 46,310.36T Trailer - GSA
Archer 1200 Barrier - GSA Archer 1200 Anti-Vehicle Barrier 14 6,513.75 91,192.50T In-Field Installation & Certified In-Field Installation & Certified Training 1 1,495.00 1,495.00T Training
Freight/Shipping Freight/Shipping to customers location 1 1,500.00 1,500.00T PAYMENT TERMS: SUBTOTAL 241,065.52
Due to high demand levels, your delivery date will be TAX 21,093.23 guaranteed with your 50% deposit so that your protection starts when you need it.

Accepted By
Accepted Date
TOTAL USD 262,158.75
Erik Reeves
FCS Department
1270 W Park Ave Redlands,
CA 92373 United States

SHIP TO
Erik Reeves
FCS Department
35 Cajon St Ste 222
Redlands, CA 92373 United
States

ADDRESS
Redlands Regular Meeting of 10-18-22 1809 of 1815
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.

Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition # ___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _____________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitutes to the recommended vendor or brand are unacceptable, must be accompanied by a written justification explaining the circumstances that make alternatives unacceptable.

The City Manager will determine whether the justification is appropriate. Requests for exception must be supported by factual statements that will pass an audit.

Redlands Regular Meeting of 10-18-22 1810 of 1815
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS

1. Please check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory compatible with existing equipment.

Existing Equipment:

Manufacturer/Model Number:

Age:

Current Estimated Value:
b. The requested product has unique design/performance specifications or quality requirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. The requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-thannew cost. f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).

2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:

Redlands Regular Meeting of 10-18-22 1811 of 1815
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:

4. List below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.

5. Explain what action(s) the department would take if the sole/single source services were no longer available

6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Prepared by Date
_________________________________________________________ Department Director Date
Purchasing Approvals
______________________________________________________
Purchasing Agent Approval Date
_______________________________________________________ City Manager Approval Date
Redlands Regular Meeting of 10-18-22 1812 of 1815
Rapid Deployment,
Modular Design
Allows for one-person deployment of an
8-barrier trailer kit in under 10 minutes
Permits pedestrian and emergency vehicle
access without moving a barrier
Archer Hauler allows for easy movement of
barriers by adults of any stature
No maintenance, electricity, hydraulics or
batteries required
Full ballistic protection for any armor piercing
50 caliber rounds
Archer® 1200
Vehicle Barrier
www.amlrisk.com.au/archer1200
Best-in-class for Vehicle Safety Mitigation (VSM), MERIDIAN®’s Archer 1200 Vehicle Barriers fill a specific need that is simply unmatched by anything currently on the market. Strength and flexibility make them a vital component of your overall safety plan. MERIDIAN®’s ultimate rapidly deployable Archer®1200 Barrier can augment fixed-in-place Vehicle Safety Mitigation barriers or be utilised as a primary security system for entry points, roadways and perimeters.

Redlands Regular Meeting of 10-18-22 1813 of 1815
Can be connected into sets of two or more barriers
Heavy-duty back plate digs into force barrier into the vehicle Barriers feature ballistic-rated front plate and back gusset Ramped front plate levers into vehicle undercarriage
Drop and stop convenience with
no heavy equipment required
www.amlrisk.com.au/archer1200
Archer® 1200
Vehicle Barrier
Unlike fixed bollards, our barriers are non-lethal to the driver and minimize shrapnel spray. They are 100% reusable after impact and have a lifetime warranty.

Weight: 320kg 1200 mm
600 mm
900 mm
Redlands Regular Meeting of 10-18-22 1814 of 1815
Redlands Regular Meeting of 10-18-22 1815 of 1815

Redlands City CouncilOctober 18, 2022

Redlands City Council
October 18, 2022