Agenda packet — Redlands City Council, April 18, 2023 (part 2 of 2)

MUED-Wastewater Div
1950 Nevada St
Redlands, CA 92373
WTSWTR
209-835-7204 12300244 AS NEEDEDChristian Duenez2718
W/WW SODIUM HYPCHLORITE 12.5% (WATER)
PURCHASE ORDER TERM:

JULY 1, 2022 - JUNE 30, 2023.
.

PURCHASE ORDER AS PER CITY COUNCIL APPROVAL DATED JUNE 21, 2022. .

NOT TO EXCEED DOLLAR AMOUNT PER YEAR. THIS PO WILL BE CLOSED WHEN THE TOTAL AMOUNT IS EXHAUSTED. .

1.0000 EA $295,000.0000 $295,000.00PROVIDE SODIUM HYPCHLORITE (NaOCI 12.5%) AT THE RATE OF $1.489/GAL, ON A

NEED-BY-NEED BASIS FOR THE CITY OF REDLANDS MUNICPLE UTILITIES AND ENGINEERING DEPARTMENT, WATER AND WASTE WATER DIVISIONS. 1 PROCUREMENT MANAGER Purchase Order Total
Total Ext. Price $295,000.00
$295,000.00
PURCHASING DIVISION - 1270 W. PARK AVE. REDLANDS, CA 92373 - Email: [email protected]

PLEASE SEE ATTACHED PURCHASE ORDER TERMS AND CONDITIONS Redlands Regular Meeting of 04/18/2023
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CITY OF REDLANDS

PURCHASE ORDER TERMS AND CONDITIONS
unless otherwise specified in an executed agreement, the following shall apply

1. INVOICES: Each purchase order is to be invoiced separately and all invoices shall be submitted to the billing address as shown on the front of the Purchase Order. All invoices, shipping documents, correspondence, and-related papers must have the purchase order number and consignee shown clearly in their face.

2. PACKAGING AND DRAYAGE: Unless so specified on the Purchase Order and evidenced by a copy of the freight bill attached to the invoice, there shall be no charge to the City for either packaging and/or drayage

3. INSPECTION: All materials and workmanship provided under the terms of the Purchase Order are subject to inspection and test by the City to ensure compliance with the requirements and specifications contained therein. In the event that the goods or services delivered are defective, or are not in conformity with the Purchase Order, the City shall have the right to either reject said goods or services, or require that they be corrected or otherwise brought into conformity with the terms set forth in the Purchase Order.

4. RESPONSIBILITIES: Unless otherwise specified in the Purchase Order, the supplier/contractor shall be responsible for all items covered in said Purchase Order until delivered at the designated delivery point and thereafter accepted by the City. Supplier/contractor shall bear all risks as the goods and services provided until they are finally accepted by the City. Upon the City’s notice to supplier/contractor of its rejection of the goods or services provided or the need for the correction thereof. All such defective goods or services shall be removed from City premises, and any and all expenses incurred in the removal and/or correction of such defective goods or services shall be borne entirely by the supplier/contractor.

5. ACCEPTANCE: The City’s final acceptance of the goods or services provided under the Purchase Order shall be conclusive except in those instances where a latent defect or fraud is subsequently discovered, or when a supplier/contractor has committed such gross mistakes that they are tantamount to a fraud. The City’s failure to inspect and either accept or reject the goods or services delivered shall not relieve the supplier/contractor for the responsibility for strict compliance with the terms and specifications of the Purchase Order.

6. CHANGES: This Purchase Order may, at any time, be changed with regard to the materials or services to be furnished, the quantity ordered, the unit price, discount, delivery point or arrangements, terms or any other matters affecting a valid order. However, in order to be effective, any such change or amendment causes an increase or decrease in the cost of performance hereunder, an equitable adjustment shall be made to reflect the increase or the decrease in the cost thereof. Any such adjustment shall be subject to the written approval of the Purchasing Agent. No variation in the quality, quantity, or coat of any item called for by this Purchase Order Shall be acceptable by the City except in pursuance of a written Change Order approved by the Purchasing Agent.

7. TERMINATION: This Purchase Order may be terminated, in whole or in part, at any time, by written notice to the supplier/contractor. Such termination shall be effective with respect to the quantity, manner, and time specified in such notice. The City shall be liable at the stipulated price only for such materials and/or services as have been delivered and/or rendered and accepted as of the effective date of said written notice. The City shall not be liable for any excess cost arising out of such termination, and failure of the supplier/contractor to cease delivery and/or work upon receipt of such termination notice shall not occasion a claim for extra costs.

8. TIME IS OF THE ESSENCE: In the event that the supplier/contractor fails to perform this Purchase Order within the time specified, the Purchasing Agent may, by written notice, order the supplier/contractor to cease further deliveries and may hold the supplier/contractor liable for any damages caused to the City by reason of such delay. If no time is specified, it is expected that the supplier/contractor shall begin performance within a reasonable time after placement of the order. The City may extend periods of performance if the facts as to the cause of the delay, in sole opinion of the Purchasing Agent, justify such an extension.

9. LIABILTIY: The supplier/contractor shall defend, indemnify and hold harmless the City, its elected officials, officers, employees, and agents from all claims, losses, damages, costs, expenses and suits, in law or in equity, because of personal injury, property damage, or alleged or actual patent infringements, based on the performance of this Purchase Order or asserted against it. Further, supplier/contractor warrants that the City shall not be responsible for any damages that may be claimed by reason or death injury of the person of the supplier/contractor’s officer, agents, employees, invitees or licensees or for damage to any property of the supplier/contractor or any other damage that may arise or result at anytime because of personal injury or damage to property sustained by any other person or persons, which may have been caused or contributed by proximately or otherwise by reason of, or in course of, carrying out this Purchase Order.

10. DISPUTES: All disputes concerning questions of fact which may arise under this Purchase Order under this Purchase Order, and not disposed of by mutual agreement and/or consent, shall be decided by the sole discretion of the Purchasing Agent. All disputes concerning questions of law, which may arise under this Purchase Order, shall be decided under applicable laws of the State of California.

11. PAYMENTS: Payments shall be made upon submission of an itemized invoice, presented in duplicate of the prices stipulated in the Purchase Order and within 30 days of becoming due for supplies delivered and accepted or services rendered and accepted, less deductions if any. When requested by the supplier/contractor, payment on partial deliveries may be made whenever, in the sole discretion of the Purchasing Agent, the surrounding circumstances warrant such partial payment. In the event and, if for any reason, an overpayment is made; the City requires prompt refund of said overpayment by way of supplier/contactor’s properly referenced check.

12. LICENSOR: All supplier/contractors who perform work within the City, must have on file at the Redlands City Revenue Office, a current and valid city business license.

13. CONFORMITY WITH SAFETY ORDERS: The goods and/or services covered by this Purchase Order or contract must conform to the safety order of OSHA, CAL-OSHA, and/or NIOSHA and any and all applicable material safety data sheets (MSDS).

14. PREVAILING WAGES: When applicable, the City is subject to the State of California prevailing wage laws as set forth in California Labor Code Section 1770 et seq. The contractor is responsible for determining the appropriate Department of Industrial Relations (DIR) classification for the various employees and subcontractors used for a particular project or service. The rates for each classification are posted on the DIR website at http://www.dir.ca.gov/DIRdatabases.html. All contractors performing work for the City are responsible for abiding by all applicable prevailing wage laws, and must furnish the City with Certified Payroll Records upon request.

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City Council Meeting L. 5.

DATE: 04/18/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of an agreement with Quinmar Janitorial, Inc. for city-wide janitorial services for a three-year term, not to exceed $1,495,309.92 and approval of additional appropriations in the amount of $81,578.71 for Fiscal Year 2022-23 and $139,731.84 for Fiscal Year 2023-24 (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council approve an agreement with Quinmar Janitorial, Inc. for city-wide janitorial services for a three-year term, not to exceed $1,495,309.92;

1. I move that the City Council approve additional appropriations in the amount of $81,578.71 for Fiscal Year 2022-23 and $139,731.84 for Fiscal Year 2023-24.

2. RECOMMENDATION:

Staff recommends the approval of an agreement with Quinmar Janitorial, Inc. for city-wide janitorial services for a three-year term, not to exceed $1,495,309.92 and approval of additional appropriations in the amount of $81,578.71 for Fiscal Year 2022-23 and $139,731.84 for Fiscal Year 2023-24.

DISCUSSION:

The Facilities and Community Services Department is responsible for maintenance and janitorial services for the City's facilities. The City operates out of 16 facilities that require varying degrees of janitorial maintenance and sanitation. This includes tasks such as daily waste disposal, restroom facilities, customer service, counter sanitation, recycling, vacuuming, and supply Redlands Regular Meeting of 04/18/2023
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replenishment. On January 26, 2023, staff solicited a Request for Proposal (RFP) for janitorial services. The scope of services in the RFP package was comprehensive to ensure a high level of responsiveness and professionalism while performing services on City property. The requirements for services are summarized below:

Security clearance and bonding for all employees that perform work under the terms of this agreement;
Located within 20 miles of the City Civic Center;
Ability to utilize Janitorial Management software;
Experience and history of doing similar work as well as a list of references; A complete cost breakdown by city facility;
A description of the firm's organizational structure and level of accessible staff; and
Coordination of the recycling activities at city facilities.

On February 14, 2023, staff received and opened four proposals. The proposals were reviewed by staff and rated using the "Best Value Approach." Quinmar Janitorial Services, Inc. was identified as the apparent responsive and responsible proposer. The table below outlines how proposals were rated and cost/fee submittals reviewed.

CONTRACTOR RATED
SCORE

COST/FEE
AMOUNT
Quinmar Janitorial, Inc. 298 $1,495,309.92
+Executive Facilities Services 280 $2,406,057.00
*Premier Property
Preservation, LLC
NOT RATED $1,433,899.43
*Vested Solutions NOT RATED $ 810,301.44
Request for Proposal Rating and Fee Table
*Did not meet the minimum qualifications of RFP.
+Rated due to the existing Citrus Center contract, but not within the 20 mile radius requirement.

ALTERNATIVES:

City Council may elect not to enter into an agreement with Quinmar Janitorial Services, Inc. for city-wide janitorial services.

STRATEGIC PLAN:

Supports Priority B - Public Health and Safety
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SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Kathleen Giorgianni, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2022-23
Appropriation Required Y/N: Yes
Amount: $81,579
Budgeted Y/N: No
Account No.: Various
Discussion:

Fiscal Year: FY 2023-24
Appropriation Required Y/N: Yes
Amount: $139,731.84
Budgeted Y/N: No
Account No.: Various
Discussion:

Due to increases in labor and material costs, prices have increased for city-wide janitorial services. The agreement with Quinmar, Janitorial, Inc. includes a term from April 18, 2023, to April 20, 2026. The annual expenses are as follows; $478,861.92 for the first-year term; $499,004.64 for the second-year term; and $517,443.36 for the third and final year term for a total agreement amount of $1,495,309.92.

The tables below detail the additional appropriations requested for the remainder of FY 2022-23 and FY 2023-24. Expenses that will be incurred in subsequent fiscal years will be included in each department's request for City Council consideration.

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Division Object Code Appropriation
Amount
Cost of
Services
Airport 564900 $3,000.00 $2,445.90
Building Maintenance 101301 $66,579.00 $100,292.82
Cemetery 562900 $12,000.00 $4,764.72
Total $81,579.00 $117,396.66
FY 2022-23
FY 2023-24
Division Object Code Appropriation
Amount
Cost of
Services
Building Maintenance 101301 $126,654.96 $406,206.96
Cemetery 562900 $13,076.88 $19,058.88
Total $139,731.84 $425,265.84
Attachments
Pricing
Agreement
C. Additional Appropriation Form FY 2022-23
D. Additional Appropriation Form FY 2023-24
Rating Sheets
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AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for the provision of janitorial services and supplies (“Agreement”) is made and entered in this 18th day of April, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Quinmar Janitorial, Inc., a California Corporation (“Contractor”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform janitorial services and supplies for City (the “Services”).

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Chris Boatman, Assistant City Manager Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The Services shall commence immediately after the Effective Date of this Agreement.

Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A.”

4.2 If Contractor’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from City staff.

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4.3 The Term of this Agreement shall commence on the Effective Date stated above and expire on April 19, 2026.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 Total compensation for Contractor’s performance of the Services shall not exceed the amount of One Million Six Hundred Twelve Thousand, Seven Hundred and Six Dollars and Fifty-Eight Cents ($1,612,706.58). City shall pay Contractor on a time and materials basis up to the not to exceed amount in accordance with Exhibit “B,” titled “Fee Schedule,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spe nt, and by whom. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk Quinmar Janitorial, Inc.

City of Redlands Max Quintana, President
35 Cajon Street 7532 Webster Street
P.O. Box 3005 (mailing) Highland, CA 92346
Redlands, CA 92373 [email protected]
[email protected] 951-258-5376
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to Redlands Regular Meeting of 04/18/2023
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3 I:\cmo\Agreements\Quinmar_Janitorial_3_Year_Agreement FY22-0149.docx-la City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non- ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non- contributing to any insurance or self - insurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a des ignated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

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B. Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in- house counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herei n set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than thirty (30) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor ’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

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8.5 Contractor shall maintain books, ledgers, invoices , accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant t o this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS QUINMAR JANITORIAL SERVICES, INC .

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Max Quintana, Owner

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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SCOPE OF SERVICES

Contractor shall appoint an experienced supervisor to be responsible for all Services required & performed under this Agreement. The Supervisor must be acceptable to City and have the authority to receive on behalf of Contractor any order or communication relating to the Services. The Supervisor shall be always readily accessible to staff of the City and have communication equipment (cell phone and email). If a replacement Supervisor is deemed necessary by Contractor, replacement Supervisor sha ll be approved by City prior to commencement of any Supervisory duties. Supervisor shall “walk” all buildings with a checklist and review janitorial work being performed by janitorial staff. Supervisor shall attend bi-monthly meetings with City Staff and report findings and challenges.

SERVICE LEVEL (Acceptable Quality):

The level of services as outlined in these Specifications must be consistently maintained. During the Contract period, appropriate City Staff will conduct routine inspections of the facilities under this Contract.

The inspections are based on standards for commercial facilities within the maintenance industry. This scope of work establishes the minimum requirements for providing Janitorial Services to the City of Redlands. The Contractor is required to meet all specifications listed herein, as a minimum, and is required to submit a firm, fixed cost for all commodities/services. The Contractor shall fully and timely provide all deliverables described herein in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations including the Displaced Janitorial Act (California Labor Code 1060 et seq.). Contractor shall provide all labor, materials, equipment, and mobilization to complete the services for the City of Redlands.

DETAILED SPECIFICATIONS:

Task specifications are provided for general cleaning and should be applied to any and all public and office areas. Task specifications for general restroom cleaning should be applied to any and all restrooms. Special task requirements unique to each facility are also detailed. All items not specifically included but found to be necessary to properly clean the facilities shall be included as though written into them.

DEFINITIONS:

Where “as directed”, “as required”, “as permitted”, “approved”, “acceptance”, or words of similar importance are used, it shall be understood that the direction, requirement, permission, approval, or acceptance of the Maintenance Manager is intended unless otherwise stated. As used herein, “provide” shall be understood to mean “provide complete”, “in place”, “this is”, “furnish and install”; the work “site” as used hereinafter shall be understood to m ean the location receiving the service. The use of the word “Director” shall be construed to mean the Maintenance Manager or his delegated representative(s). The use of the word “Contractor” shall be held to mean the Contractor and/or any person employed by them and working under this contract. The use of the words “shall” and “may” shall be held to mean “mandatory” and “permissive” respectively. The use of the words “his” or “him” shall be construed to mean either gender, as appropriate.

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7 I:\cmo\Agreements\Quinmar_Janitorial_3_Year_Agreement FY22-0149.docx-la CLEANING TASKS:

Contractor shall accomplish all cleaning tasks to meet the completeness, quality, and frequency requirements set forth under these definitions.

1. Plumbing Fixtures and Dispenser Cleaning:

Plumbing fixtures and dispensers are clean when free of all deposits and stains so that items are left without dust, streaks, film, odor, or stains.

2. Sweeping:

Contractor shall sweep all floors, including corners and abutments, so that after sweeping they are free of all visible litter, dust, and foreign debris. Chairs, trash receptacles and easily movable items shall be tilted or moved to sweep underneath and returned to their original location when sweeping has been completed.

3. Cleaning Floors:

Contractor shall clean all tile and/or vinyl floors, including corners and abutments so that they are uniform in appearance and are free of streaks, swirl marks, detergent residue, or any evidence of stains, soil film, debris, or standing water. Chairs, trash recep tacles, and easily movable items shall be moved to clean underneath and returned to their original location when cleaning has been completed. Contractor shall remove all splash marks on furniture, walls, baseboards, etc. Contractor shall remove all splash marks on furniture, walls, baseboards, etc. Contractor shall clean bathroom tile floors, including corners and abutments so that they are uniform in appearance and free of streaks, swirl marks, detergent, residue, or any evidence of stains, soil, film d ebris or standing water. Contractor shall ensure that the mop used to clean the bathroom floor is not used on any other common floor area. Contractor shall display caution signs when floors are wet and personnel other than Contractor personnel are present in the area. Signs shall remain in place until floors are completely dry.

4. Maintaining Floors:

Contractor shall maintain all tile and vinyl floors accessible with a floor cleaning machine, unless specified elsewhere as having carpet or special flooring. After tile and/or vinyl floors receive floor maintenance, the entire floor shall have a uniform coating of nonskid finish and have a uniform glossy appearance and be free of scuff marks, heel marks and other stains and discoloration. Contractor shall remove floor finish solutions from baseboards, walls, furniture, trash receptacles, etc. Chairs, trash recepta cles and easily movable items shall be tilted or moved to maintain floors underneath and returned to their original location when maintenance has been completed. Contractor shall apply these techniques only to the portion of the floor needing work to bring the entire surface up to the above stated standard.

5. Mirror/Glass Cleaning:

Contractor shall clean interior and exterior glass doors and surrounding glass areas to include sills/ledges, display cases, glass cabinets, mirrors, and adjacent trim so t hat after cleaning there shall be no traces of film, dirt, smudges, water, or other foreign matter. All accessible glass surfaces shall be without streaks, film deposits and stains and have a uniform bright appearance.

6. Shampooing Carpets:

Contractor shall shampoo carpets so that after shampooing, the carpet area is uniform in appearance and free of embedded dirt, grime, cleaning solution, film, debris, stains, marks, and discoloration. Carpet shall Redlands Regular Meeting of 04/18/2023
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8 I:\cmo\Agreements\Quinmar_Janitorial_3_Year_Agreement FY22-0149.docx-la be cleaned with a commercial floor machine with power scrubbing capability that will clean both sides of the carpet using extraction methods and a drying time of four to five hours. All shampooing solutions shall be removed from walls, furniture, trash receptacles, chairs, and similar items. Chairs, trash receptacles, and easily moveable items shall be moved to shampoo carpet area underneath and then returned to their original location.

7. Baseboard Cleaning:

After cleaning, the surfaces of all baseboards (wood, resilient, ceramic will have a uniformly clean appearance, free from dirt, stains, streaks, wax, and cleaning marks.

8. Washing of Walls:

Wash all wall surfaces. Use cleaning materials consistent with finish material of wall. All exposed surfaces of walls are to be cleaned and made free of all dirt, dust, grit and left without streaks, film, odor, or stains.

9. Supplies:

Contractor shall provide all consumable supplies including but not limited to the following: all paper products (i.e., seat covers, toilet paper, hand towels), hand soap and trash can liners. Paper products shall contain a minimum of 30% post-consumer material.

The Contractor shall use cleaning supplies that are of a quality that will not be abrasive, stain, discolor, corrode, or otherwise damage the surfaces being cleaned. The City reserves the right to require the Contractor to substitute supplies at any time during the contract term.

10. Removal of Trash:

Contractor shall empty and return to their location waste baskets and if clearly marked, ot her trash containers within the area (empty boxes, etc.). Contractor shall empty and return to their original location bathroom waste baskets, sanitary napkin disposal containers, and other trash containers within the area.

Plastic trash liners shall be placed in waste receptacles and replaced when soiled or torn. Interior and exterior of trash receptacles shall be cleaned as required to assure cleanliness. Contractor shall dispose of trash in plastic bags secured with a bag tie. Contractor shall pick up any trash that may fall in or around the building during the removal of collected trash. Contractor shall deposit the trash in the outside trash collection point (trash bin).

11. Low Dust:

Contractor shall perform low dusting so that after dusting, all dust, smudges, cobwebs, litter, lint, and dry soil are removed from surfaces of chairs, file cabinets and other types of office furniture, wall hangings, tops of partitions, partition ledges, windowsills, window blinds, light fixtures, ceiling corners, etc. to a line of 8’-0” above floor level. Contractor shall not dust typewriters, business machines or computer equipment.

12. Drinking Fountains and Sinks:

Contractor shall clean and disinfect all polished metal surfaces, including the opening and drain, so that after cleaning, drinking fountains and break room sinks shall be free from streaks, spots, stains, smudges, scale and other obvious soil.

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13. Vacuum Carpet:

Contractor shall vacuum all carpeted floor areas so that after vacuuming, they are free of all litter, dust, soil, etc. Chairs, trash receptacles and easily moveable items shall be moved to vacuum underneath and returned to their original location when vacuuming has been completed.

14. Restrooms/Showers Cleaning:

Contractor shall perform restroom cleaning as specified:

A. CLEAN/DISINFECT: Contractor shall completely clean and disinfect all surfaces of toilet bowls, urinals, lavatories, showers, plumbing fixtures and other such surfaces, using germicidal detergent. After cleaning all surfaces shall be free of dirt, grime, film, stains, scum, soap residue, dust, and other foreign matter.

B. SPOT CLEAN: Contractor shall remove smudges, fingerprints, marks, streaks, dust, deposits from washable surface of partitions, stalls, stall doors, handrails, wall areas adjacent to lavatories, urinals, toilets, interior and exterior doors, and soap/towel dispensers. Contractor shall spot clean using a germicidal detergent. After spot cleaning, the surface shall have a clean, uniform appearance. Other wall surfaces not mentioned shall be spot cleaned as needed to the same standards.

C. DESCALE: Contractor shall descale interior of toilet bowls, showers, and urinals as needed so that after cleaning, the entire surface is free of streaks, stains, scum, scale, urine deposits and rust stains.

D. CLEAN MIRRORS: Contractor shall clean mirrors and adjacent trim so that after cleaning, they are free of dirt, film, smudges, water spots, streaks, etc.

E. SHOWER MATS: Contractor shall clean and disinfect weekly shower mats located in both the men’s and women’s showers. The Contractor shall clean the shower floor under the mats weekly.

15. Remove Spider Webs:

Contractor shall remove all spider webs from walls and windows inside buildings and on the outside entrances. Dust sills on all windows including floor length windows.

16. Vacuum Upholstery of all Fabric Furniture:

Contractor shall vacuum all upholstery of all fabric furniture.

17. Dust Vacuum Heating and Ventilating Grills:

Contractor shall dust or vacuum all heating and ventilating grills.

18. Location and Frequency of Services: The Location and Frequency of Services are outlined below immediately following the GENERAL REQUIREMENTS.

GENERAL REQUIREMENTS:

Equipment and Supplies : The Contractor shall furnish and keep in good working order, all necessary cleaning supplies, tools, and equipment. This includes, but is not limited to cleaners, waxes, mops, brooms, buffers, ladders, hoses, and vacuums, etc. Non-complying equipment and supplies shall be changed out at the request of the City. Contractor shall provide all consumable supplies including but not limited to the Redlands Regular Meeting of 04/18/2023
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Contractor shall submit all cleaning product information for approval prior to use. Any change of product shall be pre-approved by the City.

Contractor is responsible for supplying MSDS sheets to the Maintenance Supervisor for all cleaning liquids, chemicals, solvents, additives, floor waxes, etc., which Contractor is using. These will be kept on file for immediate access to the Building Maintenance Team and updated as needed.

Janitorial closet areas shall be always kept clean and free of debris and odor. All supplies sha ll be stored in a neat and orderly manner and in such a way as to prevent injury to City or Contractor’s employees.

Supervision: Contractor will assign a supervisor and lead custodial person to this contract and one or both are required to be present during all scheduled cleaning hours and special work assignments. This custodial supervisor or lead person is required to speak, read, and understand English. Site supervisor shall carry a cell phone and/or pager by which the City Staff will be able to communicate with him/her. They are required to attend bi -monthly meetings with Building Maintenance Manager to review performance and discuss outstanding issues. Additional meetings may be required as requested by other departments and their city representatives.

Inspection: The City shall inspect the work areas daily and with the Contractor every week to ensure adequacy of maintenance and that methods of performing the work are in compliance with the contract.

However, this walk -through shall not be construed to relieve the Contractor of the duty to provide continuous inspection of the work area. Discrepancies and deficiencies in the work shall be brought to the attention of the Contractor and corrected in the same manner specified by the Director. Same day corrections of deficiencies are required.

Staffing: The Contractor shall submit a breakdown of BONDED staffing proposed to adequately perform the tasks as outlined in these specifications. As part of the breakdown, the Contractor shall list the percentage of staff who are employed by the Contractor and the percentage of staff that will be assigned to this contract.

DESCRIPTION OF ITEM MIN. REQUIRED SPECIFICATIONS
Heavy duty small trash can liners Grainger, 500 count, 10 gallon, 24 x 23, black or approved functionally equivalent Hand Soap Waxie Select NRG No-Touch Foam
Heavy duty medium trash can liner Grainger, 250 count, 20-30 gallon, 30x36, black or grey, or approved functionally equivalent
Toilet tissue, coreless roll 2-ply, 1000 sheets per roll, 36 rolls/case or approved functionally equivalent Toilet tissue to match various dispensers 2-ply, white, Kleenex Cottonelle, or approved functionally equivalent Paper towels, single fold to match
various dispensers
Must fit each specific dispenser at each location (to be noted during facility walk-through) Toilet Seat Covers Waxie, or equivalent, 250 count, 20 pack/case or approved functionally equivalent.

Paper Towels, EnMotion 10” x 800’, 6 rolls/case, touchless roll or approved functionally equivalent Glass Cleaner Trigger spray bottle, non-streaking
Urinal Deodorizing Screens Waxie, deluxe urinal deodorizing screen, 12/ea or approved functionally equivalent Toilet Bowl Cleaner Acid Base, Squeeze Bottle
Industrial Strength Disinfectant Lysol or approved functionally equivalent Furniture Polish Pledge or approved functionally equivalent Cleanser Comet or approved functionally equivalent cleaner with chlorinal Floor Stripper Baseboard Stripper or approved functionally equivalent * Carpet Stain Remover Spray Bottle *
Mop Cleaner Any Brand
Carpet Shampoo For Carpet Cleaning Machines *
Floor Wax TBD
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Employee Conduct:

Employees of the Contractor while performing work under this contract, WILL NOT:

1. Be accompanied in their work area by acquaintances, family members, assistants, or any other person unless such person is an on-duty, authorized Contractor employee.

2. Remove any City property or personal property, equipment, monies, form, or any other item from any city facility.

3. Engage in horseplay or loud boisterous behavior.

4. Be under the influence of alcohol or drugs.

5. Gamble.

6. Smoke in any building.

7. Turn on or use any equipment (i.e., computers, typewriters, fax machines, copy machines, radios, televisions, etc.) except any Contractor or City supplied equipment.

8. Use any City telephone except those designated by the City for purposes of business under this contract.

9. Open any desk, file cabinet or storage cabinet.

10. Remove any articles from desks.

11. Consume any food or beverage, other than that brought with or purchased by the employee, and only in areas designated as break or lunchrooms.

12. Enter any facility that they are not specifically approved to enter.

Employee Removal: The Contractor shall remove from service on the premises of the City any employee of the Contractor who, in the opinion of the City, is not performing the services in a proper manner, or who is incompetent, disorderly, abusive, dangerous, or disruptive, or does not comply with the rules and regulations of the City.

Employee Appearance and Identification: Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. The Contractor shall provide each employee wi th an identification badge and uniform. Identification badges may be worn on collared shirts or tee shirts with company logos. Long pants are required. No shorts, skirts, or open-toed shoes are allowed.

Security: The City will provide access to all facilities and properties after which the Contractor is required to always have all keys and alarm codes available when providing services to the City. The Contractor is responsible for the replacement of all lost keys, fobs, or card access keys at a cost of $50.00 each.

Contractor will be financially responsible for any and all costs resulting from the need to re-key or re-code alarms in a facility.

The Contractor shall ensure all facilities are secure. Contractor is responsible for resetting alarms, turning off lights and locking doors upon completion of all duties. Failure to secure a facility correctly may result Redlands Regular Meeting of 04/18/2023
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Quality Control and Janitorial Manager: The City of Redlands utilizes a web/app-based software called “Janitorial Manager” to manage janitorial activity vs. scope of services at each location, using a QR code method. Contractor is responsible for providing a means (mobile phone) to which their staff can access and use the Janitorial Manager system/app. The City of Redlands maintains the data base and provides access as needed. There is no cost to the contractor for use of Janitorial Manager other than providing a phone and/or data access to their staff while on City property.

Contractor shall attend bi -monthly meetings with Building Maintenance Staff for review of areas of improvement, Contractor questions and/or issues with facilities.

Property Damage: The Contractor shall be held responsible for damages that occur during the hours pertaining to performance of this contract to the interior of the facilities or contents thereof. The Contractor, as his/her expense, shall pay to repair the damage and/or replace the items(s) damaged.

Missed Cleanings: Should the Contractor fail to clean a facility in accordance with scheduled times and requirements, the City will automatically remove payment for t hat cleaning from the invoice. Continued failure to clean in accordance with the schedule may result in termination of the contract. The sum of Two Hundred Fifty Dollars ($250.00) per day will be deducted and forfeit ed from payments to the Contractor for each instance where an item of work is not completed in accordance with the schedule or Specifications.

Special Events: The Contractor can expect to support special events during and outside of normal duty hours. Special events may include but are not limited to, City council meetings, City commission meetings, special meetings, and/or functions. The Contractor shall adjust the service schedule so that these services will be performed after the event. Contractor shall propose an hourly rate per person for this service and provide adequate procedures for receiving and responding to special event service requests.

Labor Strike: It is the Contractor’s responsibility to provide continuous maintenance services, without interruption, to all buildings and facilities specified herein. In the event of a labor action, the Contractor shall provide other means, at the Contractor’s expense, to provide continuous and comparable service.

Failure to do so will cause the City to take whatever action is necessary to provide the service, with any cost above and beyond the contractor normal rates (which will be deducted from the Contractor’s payment) to the City being borne by the Contractor.

Additions/Deletions: The City may, without invalidating the contract, modify the contract by adding, deleting, or changing areas to the contract; by adding deleting, or changing usage or space, by adding, deleting, or changing routine services; by deleting or changing specifications. All changes shall be ordered by means of a written change order to the purchase order. Additions shall be added at the contracted square foot for comparable facilities under contract. If there are no comparable facilities, the price shall be negotiated by the City with the Contractor.

Holidays: Contractor shall not provide services on City observed holidays. City holidays include

New Year’s Day Martin Luther King Day President’s Day
Memorial Day Juneteenth Independence Day
Labor Day Veteran’s Day Thanksgiving Day
Day after Thanksgiving Christmas Eve Day Christmas Day
New Year’s Eve Day

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13 I:\cmo\Agreements\Quinmar_Janitorial_3_Year_Agreement FY22-0149.docx-la Qualifications/Security: The Contractor, subcontractors , and all employees shall be capable and experienced in the contract work to be performed. The contractor or any principal, officer or employee of the Contractor who has been convicted of any felony or any crime involving moral turpitude with the previous 10 years is prohibited from working on City premises until such time as the charges are dismissed.

The city may limit or reject certain individuals if their presence is determined by the Building Maintenance Supervisor to be detrimental to the normal conduct of its business.

Prior to commencing any Work under this contract, the City of Redlands requires that the Contractor and any principals, officers or employees who will work on City premises undergo a security check through the City of Redlands Police Department. This is a LIVESCAN background check and is considered a Background Check 1. There is no cost to the contractor for this service and the Contractor shall ensure this requirement is met prior to ANY personnel arriving onsite to conduct janitorial services.

Contractor personnel that is scheduled to work in ANY Redlands Police Department facility will be required to undergo a more in -depth background check (Background Check 2) that includes reviewing online presence, Officers speaking with neighbors, prior employers, family members, etc.

Background Check 2 can take up to six (6) weeks to complete and is a requirement for all janitorial personnel entering ANY Redlands Police Department facility for purposes of work.

In the event Contractor enters any Redlands Police Department facility to perform any janitorial functions, without having successfully passed a Background 2, the Contract and Purchase Order are subject to immediate cancellation.

Fidelity Bond: Contractor must provide a Fidelity Bond in the amount of $100,000.00 and provide to City prior to commencing work.

Recycling: Contractor shall coordinate recycling activities with the City’s Recycling Coordinator to minimize refuse disposal & maximize recycling from City facilities.

Contractor shall empty recyclable materials contained in designated recycling containers throughout the facility. This includes all blue, recycling desk-side containers & larger, blue 32-gallon recycling containers.

Recycling materials shall be emptied into the white recycling dumpster at the rear of the City Hall (Citrus Avenue).

Recyclable materials set aside should be collected & emptied into the white recycling dumpster. This includes office materials such as paper (e.g., boxes, blueprints, plans, files, etc.) that may or may not be placed inside of a recycling container due to inadequate capacity but are clearly labeled “RECYCLE”.

Contractor shall contact the City’s Recycling Coordinator to apprise him/her of improper separation of materials by City staff. Materials listed below should be separated for recycling by City office staff.

Contractor shall NOT collect recyclables for personal use or sale.

Office Paper Blueprints Junk Mail Envelopes
Catalogs Computer Paper Colored Paper Aluminum Cans
Tin (steel) cans Glass Bottles Flattened Cardboard
Boxes
All other plastic bottles
and containers

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AK SMILEY LIBRARY
ITEM A
125 W. VINE STREET

LIBRARY CLEANING: SATURDAY, SUNDAY, MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY BETWEEN THE HOURS OF 10:00 PM & 6:00 AM

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

KITCHEN/BREAKROOMS
A1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly A2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly A3 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly A4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Seven Times Weekly A5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Seven Times Weekly A6 Refill all dispensers with approved paper/soap products Seven Times Weekly A7
Remove with vacuum spider webs from corners, windowsills & doorways.

Vacuum/Clean Air Conditioning Vents Once Monthly
A8 Clean sinks, countertops and exterior of appliances with approved cleaner Seven Times Weekly A9
Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner Seven Times Weekly
A10 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly A11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly A12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly A13
Remove with vacuum spider webs from corners, baseboards, windowsills & doorways Seven Times Weekly
A14 Clean & vacuum air conditioning vents Once Monthly
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AK SMILEY LIBRARY
ITEM A
125 W. VINE STREET
LIBRARY CLEANING: SUNDAY, MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY BETWEEN THE HOURS OF 10:00 PM & 6:00 AM

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, MAIN ROOMS, STAIRS, GENERAL OFFICES, ELEVATORS

A15 Dust all furniture, fixtures & equipment with approved cleaning product Seven Times Weekly A16
Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Seven Times Weekly
A17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly A18 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly A19 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly A20 Clean inside and outside of glass doors and entrances with approved cleaning product Seven Times Weekly A21 Vacuum all carpeted areas (entry mats included) Seven Times Weekly A22 STAIRS: Sweep stairwells (interior, exterior & landings) Seven Times Weekly A23 STAIRS: Dust rails & ledges with approved cleaning product Seven Times Weekly A24 STAIRS: Mop interior stairs with approved cleaning product Seven Times Weekly A25 ELEVATORS: Clean & vacuum carpeted elevators Seven Times Weekly A26 ELEVATORS: Spot clean carpeted areas using approved cleaner Seven Times Weekly A27 ELEVATORS: Detail clean threshold plates, removing fingerprints, etc. Seven Times Weekly A28 ELEVATORS: Wipe down and sanitize button panel & interior doors Seven Times Weekly A29
Remove with vacuum spider webs from corners, baseboards, windowsills & doorways Once Monthly
A30 Spot clean carpets as required Once Weekly
A31
Dust all chairs, tabletops, ledges, moldings, and other low reaching areas with approved cleaner Once Weekly
A32 DRINKING FOUNTAINS: Clean and sanitize drinking fountains Once Weekly Redlands Regular Meeting of 04/18/2023
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ANIMAL SHELTER
ITEM B
504 NORTH KANSAS STREET

CLEANING SHALL BE PERFORMED EVERY TUESDAY
THROUGH SATURDAY BETWEEN THE HOURS OF 5:30 P.M. &
7:30 A.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK,

TUESDAY THROUGH SATURDAY

BATHROOMS

RECEPTION & OFFICE AREA

B1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly B2 Clean floor (mop)of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly
B3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly B4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly B5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly
B6 Refill all dispensers with approved paper/soap products Five Times Weekly B7 Remove with vacuum spider webs from corners, windowsills & doorways.

Vacuum and clean air conditioning vents Once Monthly
B8 Dust/vacuum all furniture, fixtures & equipment Four Times Weekly B9 Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product

Four Times Weekly
B10 Dust/Sweep all hard surface floors with clean broom or treated dust mop Four Times Weekly B11 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product

Four Times Weekly
B12 Empty all trash/recycle receptacles & replace trash liners as necessary Four Times Weekly B13 Remove with vacuum spider webs from corners, baseboards, windowsills & doorways

Four Times Weekly
B14 Clean & vacuum air conditioning vents Once Monthly
B15
Clean & sanitize care room with germicide to include counter surfaces, sinks, floors & appliances.

Four Times Weekly
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ANIMAL SHELTER
ITEM B

504 NORTH KANSAS STREET

CLEANING SHALL BE PERFORMED EVERY TUESDAY
THROUGH SATURDAY BETWEEN THE HOURS OF 5:30 P.M. &
7:30 A.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK,

TUESDAY THROUGH SATURDAY

KITCHEN/BREAKROOM

B16 Spot clean all walls, partitions, light switches, counters, appliances, baseboards & doors with approved cleaning product

Four Times Weekly
B17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Four Times Weekly B18 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Four Times Weekly
B19 Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner Four Times Weekly
B20 Empty all trash/recycle receptacles & replace trash liners as necessary Four Times Weekly B21 Remove with vacuum spider webs from corners, baseboards, windowsills & doorways

Once Monthly

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CALIFORNIA STREET LANDFILL TRAILER
ITEM C

2151 NEVADA STREET

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 AM & 5:00 PM 2 DAYS A WEEK – TUESDAY, THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

BATHROOMS

C1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly C2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly C3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly C4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly C5
Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly
C6 Refill all dispensers with approved paper/soap products Five Times Weekly C7 Remove with vacuum spider webs from corners, windowsills & doorways Once Monthly

KITCHEN & BREAKROOM

C8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly C9
Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner Two Times Weekly
C10 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly C11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly C12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly C13
Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider webs Once Monthly
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CALIFORNIA STREET LANDFILL TRAILER
ITEM C

2151 NEVADA STREET

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 AM & 5:00 PM 2 DAYS A WEEK – TUESDAY, THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, GENERAL OFFICES

C14 Dust all furniture, fixtures & equipment with approved cleaning product Two Times Weekly C15
Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Two Times Weekly
C16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly C17 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly C18 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly C19 Vacuum all floor mats Two Times Weekly
C20
Remove with vacuum spider webs from corners, baseboards, windowsills & doorways. Two Times Weekly
C21 Clean & vacuum air conditioning vents Once Monthly

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CARRIAGE HOUSE
ITEM D

1325 Prospect Drive Lane
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 PM & 6:00 AM 2 DAYS A WEEK

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

TWICE PER WEEK & AS NEEDED

BATHROOMS

KITCHEN

D1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly D2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly D3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly D4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly D5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly D6 Refill all dispensers with approved paper/soap products Five Times Weekly D7
Remove with vacuum spider webs from corners, windowsills, air conditioning vents, doorways. Remove spider webs Once Monthly
D8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly D9 Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner Two Times Weekly
D10 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly D11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly D12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly D13
Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider webs Once Monthly
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CARRIAGE HOUSE
ITEM D

1325 Prospect Drive Lane
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 PM & 6:00 AM 2 DAYS A WEEK

TWICE PER WEEK & AS NEEDED

MAIN ROOM & STAIRS

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D14 Dust all furniture, fixtures & equipment with approved cleaning product Two Times Weekly D15
Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Two Times Weekly
D16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly D17 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly D18 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly D19 Vacuum all carpeted areas (entry mats included) Two Times Weekly D20 Spot clean carpet as needed with approved cleaning product Two Times Weekly D21
Remove with vacuum spider webs from corners, baseboards, windowsills & doorways. Two Times Weekly
D22 Empty & damp wipe ashtrays located outside building entrances Two Times Weekly D23 Clean & vacuum air conditioning vents Once Monthly
D24 DRINKING FOUNTAIN: Clean and sanitize Two Times Weekly Redlands Regular Meeting of 04/18/2023
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CIVIC CENTER
ITEM E
35 CAJON STREET

EVERY LOCATION EXCEPT TREASURER’S OFFICE CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 6:00 P.M. & 6:00 A.M. EVERY TUESDAY & THURSDAY THE TREASURER’S OFFICE –TO BE CLEANED BETWEEN
5:00 P.M. & 6:00 P.M. ON TUESDAY & THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS

E1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly E2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly E3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly E4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly E5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly E6 Refill all dispensers with approved paper/soap products Five Times Weekly E7
Remove with vacuum spider webs from corners, windowsills, blinds, doorways & air conditioning vents Once Monthly

KITCHEN/BREAKROOMS

E8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly E9
Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner Two Times Weekly
E10 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly E11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly E12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly E13
Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds, doorways and air conditioning vents. Once Monthly

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CIVIC CENTER
ITEM E
35 CAJON STREET

EVERY LOCATION EXCEPT TREASURER’S OFFICE CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 6:00 P.M. & 6:00 A.M. EVERY TUESDAY & THURSDAY

THE TREASURER’S OFFICE –TO BE CLEANED BETWEEN
5:00 P.M. & 6:00 P.M. ON TUESDAY & THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, GENERAL OFFICES

E14 Dust all furniture, fixtures & equipment with approved cleaning product Two Times Weekly E15
Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Two Times Weekly
E16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly E17 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly E18 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly E19 Clean inside and out both sets of glass doors with approved cleaning product Two Times Weekly E20 Vacuum all carpeted areas (entry mats included) Two Times Weekly E21
Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds, doorways & air conditioning vents Once Monthly
E22
ELEVATORS: Dust/Sweep all hard surface floors, mop floors, remove scuff marks and stains with approved cleaning product. Two Times Weekly E23 ELEVATORS: Detail clean threshold plates, removing fingerprints, etc. Two Times Weekly E24 ELEVATORS: Wipe down and sanitize button panel., interior doors and walls Two Times Weekly E25 GLASS ENTRY DOORS: Clean glass doors and windows inside and outside Two Times Weekly E26 DRINKING FOUNTAINS: Clean and sanitize Two Times Weekly

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COMMUNITY RECREATION & SENIOR CENTER
ITEM F

111 W. LUGONIA AVE.

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM & 6:00 AM

MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY

COMMUNITY SENIOR CENTER

LOBBY, HALLWAYS, CLASSROOMS, & MULTI-PURPOSE ROOM

F1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly F2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Six Times Weekly F3 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly F4 Vacuum all entry mats, windowsills, window blinds, corners & baseboards Six Times Weekly F5 Spot clean all walls, light switches & doors with approved cleaning product Six Times Weekly F6 Remove with vacuum spider webs from corners, windowsills, window blinds & doorways
Once Monthly
F7 Clean & Sanitize tables, chairs, and vending machines with approved cleaner Six Times Weekly F8 Clean inside and outside of entry door and windows Six Times Weekly F9 DRINKING FOUNTAINS: Clean and sanitize Six Times Weekly

SENIOR CENTER & NUTRITION SITE KITCHEN

F10 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly F11 Clean (mop) floor of dirt, dust, scuff marks & stains with approved cleaning product Six Times Weekly F12 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly F13 Remove all collected trash/boxes to designated area Six Times Weekly F14
Spot clean all walls, light switches, doors, appliances & light switches with approved cleaning product Six Times Weekly
F15 Clean & sanitize fixtures, mirrors, counters, chrome, tabletops Six Times Weekly F16 Remove with vacuum spider webs from corners, windowsills & doorways Once Monthly

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COMMUNITY RECREATION & SENIOR CENTER
ITEM F

111 W. LUGONIA AVE.

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM & 6:00 AM

MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY

BATHROOMS

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F17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly F18 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly F19 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly F20 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly F21 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly F22 Refill all dispensers with approved paper/soap products Five Times Weekly F23
Remove with vacuum spider webs from corners, windowsills, window blinds, doorways & air conditioning vents Once Monthly
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COMMUNITY RECREATION & SENIOR CENTER
ITEM F
111 W. LUGONIA AVE.

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM & 6:00 AM

MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY

BATHROOMS ARE CLEANED SIX DAYS PER WEEK, MONDAY THROUGH SATURDAY

RECREATION CENTER

BATHROOMS

F24 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly F25
Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Six Times Weekly
F26 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly F27 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Six Times Weekly F28
Spot clean all walls, partitions, light switches & doors with approved cleaning product Six Times Weekly
F29 Refill all dispensers with approved paper/soap products Six Times Weekly F30
Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

GYMNASIUM and DANCE ROOMS

F31 Dust/sweep all hard surface floors with treated dust mop. Six Times Weekly F32 Spot clean as needed with approved cleaning product Six Times Weekly F33 Spot clean walls, partitions, light switches, door knobs & doors with approved cleaning product Six Times Weekly
F34 Clean all mirrors and bars with approved cleaner Six Times Weekly F35 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly F36 Spot clean metal bleachers as needed, remove gum/trash as needed Six Times Weekly F37 Vacuum entry mats Six Times Weekly
F38 Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

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COMMUNITY RECREATION & SENIOR CENTER
ITEM F

111 W. LUGONIA AVE.

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 11:00 PM & 6:00 AM

MONDAY, TUESDAY, WEDNESDAY, THURSDAY, FRIDAY, SATURDAY

BATHROOMS ARE CLEANED SIX DAYS PER WEEK, MONDAY THROUGH SATURDAY

LOBBY, GAME ROOM, CLASSROOMS, MUSIC STUDIO, OFFICES

F39 Vacuum all carpeted areas (entry mats included) Six Times Weekly F40 Remove with vacuum spider webs from corners, windowsills, window blinds & doorways
Once Monthly
F41 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly F42
Clean (mop) floor of dirt, dust, scuff marks & stains with approved cleaning product Six Times Weekly
F43 Clean & Sanitize tables, chairs, and vending machines with approved cleaner Six Times Weely F45 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly F46 Remove all collected trash/boxes to designated area Six Times Weekly F47
Spot clean all walls, partitions, light switches, door knobs & doors with approved cleaning product Six Times Weekly
F48
Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly
F49 Clean inside and outside of entry glass doors and windows Six Times Weekly F50 DRINKING FOUNTAIN: Clean and sanitize Six Times Weekly

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CONTEMPORARY CLUB
ITEM G
173 S. Eureka Street

CLEANING SHALL BE PERFORMED WEEKLY BETWEEN THE HOURS OF 10:00 PM & 6:00 AM

EVERY WEDNESDAY

BATHROOMS

G1 Dust/Sweep all hard surface floors with clean broom or treated dust mop One Time Weekly G2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product One Time Weekly G3 Empty all trash/recycle receptacles & replace trash liners as necessary One Time Weekly G4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome One Time Weekly G5
Spot clean all walls, partitions, light switches & doors with approved cleaning product One Time Weekly
G6 Refill all dispensers with approved paper/soap products One Time Weekly G7
Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

KITCHEN

G8 Clean sink, countertops and exterior of appliances with approved cleaner One Time Weekly G9 Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner One Time Weekly G10 Empty all trash/recycle receptacles & replace trash liners as necessary One Time Weekly G11 Dust/Sweep all hard surface floors with clean broom or treated dust mop One Time Weekly G12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product One Time Weekly G13
Clean & vacuum air conditioning vents, baseboards, windowsills, window blinds & remove spider webs Once Monthly

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CONTEMPORARY CLUB
ITEM G
173 S. Eureka Street

CLEANING SHALL BE PERFORMED WEEKLY BETWEEN THE HOURS OF 10:00 PM & 6:00 AM

EVERY WEDNESDAY

MAIN ROOM, LOBBY & HALLS

G14 Dust all furniture, fixtures & equipment with approved cleaning product One Time Weekly G15
Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product One Time Weekly
G16 Dust/Sweep all hard surface floors with clean broom or treated dust mop One Time Weekly G17 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product One Time Weekly G18 Empty all trash/recycle receptacles & replace trash liners as necessary One Time Weekly G19 Vacuum all carpeted areas (entry mats included) One Time Weekly G20 Spot clean carpet as needed with approved cleaning product One Time Weekly G21
Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds & doorways. One Time Weekly
G22 Empty & damp wipe ashtrays located outside building entrances One Time Weekly G23 Clean & vacuum air conditioning vents Once Monthly
G24 DRINKING FOUNTAIN: Clean and sanitize One Time Weekly

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CORPORATE YARD
ITEM H
1270 W. PARK AVENUE

BUILDINGS A, B, E, I, J, M, N, O, P

CLEANING SHALL BE PERFORMED EVERY TUESDAY & THURSDAY AFTER 4:30 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS/FUEL ISLAND BATHROOM/LOCKER ROOMS/SHOWERS

H1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly H2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly H3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly H4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly H5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly H6
Refill all dispensers with approved paper/soap products (including Gas Pump paper towel dispensers) Five Times Weekly
H7 LOCKER ROOMS: Wipe down lockers, sinks, door knobs, floors with approved cleaner Five Times Weekly H8 PURCHASING: Sweep storeroom area Twice Monthly
H9
Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly
H10 SHOWERS: Clean and sanitize floors, mats, walls, ceilings, partitions, and fixtures Five Times Weekly

KITCHEN/BREAKROOM

H11 Clean and sanitize sink, countertops and exterior of appliances with approved cleaner Two Times Weekly H12
Clean & Sanitize all lunchroom tables, chairs and vending machines with approved cleaner Two Times Weekly
H13 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly H14 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly H15 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly H16
Clean & vacuum air conditioning vents, baseboards, windowsills, window blinds & remove spider webs Once Monthly
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CORPORATE YARD
ITEM H

1270 W. PARK AVENUE

BUILDINGS A, B, E, I, J, M, N, O, P

CLEANING SHALL BE PERFORMED EVERY TUESDAY & THURSDAY AFTER 4:30 P.M.

EXCEPT FOR BUILDING “A” PURCHASING DEPT. WHICH IS TO BE CLEANED BETWEEN THE
HOURS OF 7:30 A.M. & 4:30 P.M. & THE GAS ISLAND WHICH ARE TO BE CLEANED EVERY SUNDAY, TUESDAY & THURSDAY AFTER 4:30 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, GENERAL OFFICES

H17 Dust all furniture, fixtures & equipment with approved cleaning product Two Times Weekly H18
Clean & sanitize all walls, partitions, light switches, baseboards & doors with approved cleaning product Two Times Weekly
H19 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly H20 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly H21 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly H22 Vacuum all carpeted areas (entry mats included) Two Times Weekly H23
Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds & doorways. Twice Monthly
H34 DRINKING FOUNTAINS: Clean and sanitize Two Times Weekly H25 Clean & vacuum air conditioning vents Once Monthly

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HILLSIDE MEMORIAL PARK
ITEM I

1540 ALESSANDRO ROAD

CLEANING SHALL BE PERFORMED
AFTER 4:30 P.M. EVERY TUESDAY & FRIDAY

BATHROOMS ARE CLEANED SIX DAYS PER WEEK, TUESDAY THROUGH SUNDAY

BATHROOM

I1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Six Times Weekly I2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Six Times Weekly I3 Empty all trash/recycle receptacles & replace trash liners as necessary Six Times Weekly I4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Six Times Weekly I5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Six Times Weekly I6 Refill all dispensers with approved paper/soap products Six Times Weekly I7
Remove with vacuum all spider webs from corners, windowsills, window blinds & doorways Once Monthly

GENERAL OFFICES

I8 Dust furniture, fixtures & equipment. Wipe down & vacuum couch/chairs in lobby Two Times Weekly I9
Spot clean walls, partitions, light switches, baseboards & doors with approved cleaning product. Sanitize lobby counter tops. Two Times Weekly I10 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly I11 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly I12 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly I13
Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds & doorways Two Times Weekly
I14 Vacuum all entry mats Two Times Weekly
I15 Clean plexi-glass on both sides in lobby Two Times Weekly I16 Clean & vacuum air conditioning vents Once Monthly
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HILLSIDE MEMORIAL PARK
ITEM I

1540 ALESSANDRO ROAD

CLEANING SHALL BE PERFORMED
AFTER 4:30 P.M. EVERY TUESDAY & FRIDAY

BATHROOMS ARE CLEANED SIX DAYS PER WEEK, TUESDAY THROUGH SUNDAY

KITCHEN/BREAKROOM

I17
Clean & sanitize all walls, partitions, light switches, appliances, baseboards & doors with approved cleaning product Two Times Weekly
I18 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly I19
Clean & Sanitize lunchroom tables, chairs, and vending machines with approved cleaner Two Times Weekly
I20 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly I21 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly I22 Clean & sanitize fixtures, counter tops, doorknobs & chrome Two Times Weekly I23
Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds & doorways Once Monthly

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JOSLYN SENIOR CENTER
ITEM J

21 GRANT STREET

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 PM & 6:00 AM 5 DAYS A WEEK – MONDAY, TUESDAY, WEDNESDAY, THURSDAY & FRIDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

BATHROOMS

KITCHEN

J8 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly J9 Clean (mop) floor of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly J10 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly J11 Remove all collected trash/boxes to designated area Five Times Weekly J12
Spot clean all walls, light switches, doors, appliances & light switches with approved cleaning product Five Times Weekly
J13 Clean & sanitize fixtures, mirrors, counters, chrome, tabletops Five Times Weekly J14 Remove with vacuum spider webs from corners, windowsills & doorways Once Monthly J1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly J2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly J3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly J4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly J5
Clean & sanitize walls, partitions, light switches & doors with approved cleaning product Five Times Weekly
J6 Refill all dispensers with approved paper/soap products Five Times Weekly J7
Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly
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JOSLYN SENIOR CENTER
ITEM J

21 GRANT STREET

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 PM & 6:00 AM 5 DAYS A WEEK – MONDAY, TUESDAY, WEDNESDAY, THURSDAY & FRIDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, MULTI-PURPOSE ROOMS, GENERAL OFFICES

J15 Dust all furniture, fixtures & equipment with approved cleaning product Five Times Weekly J16
Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Five Times Weekly
J17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly J18 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly J19 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly J20 Vacuum all entry mats and carpeted areas Five Times Weekly J21 Spot clean carpet as needed with approved cleaning product Five Times Weekly J22
Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds & doorways. Five Times Weekly
J23 Clean inside and outside of entry door and windows Five Times Weekly J24 Clean & vacuum air conditioning vents Once Monthly
J25 DRINKING FOUNTAIN: Clean and sanitize Once Weekly

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MUNICIPAL AIRPORT
ITEM K

1745 SESSUMS DRIVE

CLEANING SHALL BE PERFORMED TUESDAY & FRIDAY AFTER 5:30 P.M.

HANGAR BATHROOM CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

HANGAR BATHROOM

K1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly K2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly K3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly K4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly K5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly K6 Refill all dispensers with approved paper/soap products Five Times Weekly K7 Remove with vacuum spider webs from corners, windowsills & doorways Once Monthly

AIRPORT MANAGERS OFFICE

K8 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly K9
Spot clean all walls, partitions, light switches, appliances, baseboards & doors with approved cleaning product Two Times Weekly
K10 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly K11 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly K12
Dust all chairs, table legs and rungs, table tops, desktops, baseboards, ledges, & moldings Two Times Weekly

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PARK AVENUE POLICE STATION/JAIL
(CORPORATE YARD)
ITEM L
1270 W. PARK AVENUE
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 A.M. AND 5:00 P.M. 7 DAYS PER WEEK – INCLUDES RECORDS AND DISPATCH DEPARTMENT

BATHROOMS ARE CLEANED SEVEN DAYS PER WEEK MONDAY THROUGH SUNDAY

BATHROOMS, SHOWERS & LOCKER ROOMS

L1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly L2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly L3 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly L4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Seven Times Weekly L5
Spot clean all walls, partitions, light switches & doors with approved cleaning product Seven Times Weekly
L6 Refill all dispensers with approved paper/soap products Seven Times Weekly L7
LOCKER ROOMS: Fully clean and sanitize sinks, mirrors, showers, shower floors, walls & ceilings with approved cleaning product Seven Times Weekly L8 LOCKER ROOMS: Wipe down all lockers with approved cleaner Seven Times Weekly L9
Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

KITCHEN/BREAKROOM

L10 Clean and sanitize sink, countertops and exterior of appliances with approved cleaner Seven Times Weekly L11 Clean & Sanitize lunchroom tables, chairs, and vending machines Seven Times Weekly L12 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly L13 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly L14 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly L15
Clean & vacuum air conditioning vents, baseboards, windowsills, window blinds & remove spider webs Once Monthly
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PARK AVENUE POLICE STATION/JAIL
(CORPORATE YARD)
ITEM L

1270 W. PARK AVENUE
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 A.M. AND 5:00 P.M. 7 DAYS PER WEEK – INCLUDES RECORDS AND DISPATCH DEPARTMENT

BATHROOMS ARE CLEANED SEVEN DAYS PER WEEK MONDAY THROUGH SUNDAY

LOBBIES, CORRIDORS, GENERAL OFFICES

LOCKUP FACILITY

L24
Clean and sanitize sink, toilet, all surfaces, all fixtures including doorknobs & benches Seven Times Weekly
L25 Dust mop or sweep all hard surface floors with a clean treated dustmop Seven Times Weekly L26 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly L27 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly L28
Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider webs Once Monthly

L16 Dust all furniture, fixtures & equipment with approved cleaning product Seven Times Weekly L17
Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Seven Times Weekly
L18 Dust/Sweep all hard surface floors with clean broom or treated dust mop Seven Times Weekly L19 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Seven Times Weekly L20 Empty all trash/recycle receptacles & replace trash liners as necessary Seven Times Weekly L21 Vacuum all carpeted areas (entry mats included) Seven Times Weekly L22 Spot clean carpet as needed Seven Times Weekly
L23
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POLICE ADMINISTRATIVE OFFICES
ITEM M

30 CAJON STREET

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. & 5:00 P.M. EVERY TUESDAY & THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS

M1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly M2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly M3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly M4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly M5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly M6 Refill all dispensers with approved paper/soap products Five Times Weekly M7
Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

BASEMENT & KITCHEN/BREAKROOM

M8
Clean all walls, partitions, light switches, appliances, baseboards & doors with approved cleaning product Two Times Weekly
M9 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly M10 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly M11 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly M12 Clean & sanitize fixtures, appliances, counter tops, doorknobs & chrome Two Times Weekly M13 Vacuum all carpeted areas (entry mats included) Two Times Weekly M14 As needed, spot clean carpeted areas Two Times Weekly M15 DRINKING FOUNTAINS: Clean & sanitize Two Times Weekly Redlands Regular Meeting of 04/18/2023
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POLICE ADMINISTRATIVE OFFICES
ITEM M

30 CAJON STREET

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. & 5:00 P.M. EVERY TUESDAY & THURSDAY

MAIN FLOOR & SECOND FLOOR OFFICES & COMMON AREAS

M16 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly M17
Clean, disinfect and polish all drinking fountains, removing water marks, scale and splash marks on the sides and front Two Times Weekly
M18
Spot clean all walls, partitions, light switches, appliances, baseboards & doors with approved cleaning product Two Times Weekly
M19 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly M20 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly M21 Vacuum all carpeted areas (entry mats included)) Two Times Weekly M22 Clean inside and out both sets of glass doors with approved cleaning product Two Times Weekly M23 As needed, spot clean carpeted areas Two Times Weekly M24 STAIRS: Sweep and mop stairs with approved cleaner Two Times Weekly M25 STAIRS: Clean stair railings and ledges with approved product Two Times Weekly M26 Clean & vacuum air conditioning vents Once Monthly
M27 Dust/vacuum all furniture, fixtures, equipment & accessories One Monthly M28 Dust high and low areas (pictures, clocks, partition tops, etc.) Once Monthly

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POLICE SUB-STATION
ITEM N

1150 BROOKSIDE, #J1A

CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
3:00 P.M. & 5:00 P.M. EVERY TUESDAY & THURSDAY

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY

BATHROOMS

N1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly N2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly N3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly N4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly N5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly N6 Refill all dispensers with approved paper/soap products Five Times Weekly N7 Remove with vacuum spider webs from corners, windowsills & doorways Once Monthly

KITCHEN/BREAKROOMS

N8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly N9 Damp wipe all lunchroom tables, chairs, and vending machines with approved cleaner Two Times Weekly N10 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly N11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly N12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly N13 Remove with vacuum spider webs from corners, baseboards, windowsills & doorways Once Monthly N14 Clean & vacuum air conditioning vents Once Monthly

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WASTEWATER TREATMENT PLANT

ITEM O

1950 NEVADA STREET
CLEANING SHALL BE PERFORMED SUNDAY, TUESDAY & THURSDAY AFTER 7:00 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

BATHROOMS

O1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly O2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly O3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly O4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly O5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly O6 Refill all dispensers with approved paper/soap products Five Times Weekly O7
SHOWERS: Clean and sanitize floors, walls, ceilings, faucets with approved cleaning product Five Times Weekly
O8 Remove with vacuum spider webs from corners, windowsills & doorways Once Monthly

KITCHEN AND BREAKROOM

O9 Clean and sanitize sink, countertops and exterior of appliances with approved cleaner Three Times Weekly O10 Damp wipe all lunchroom tables, chairs and vending machines with approved cleaner Three Times Weekly O11 Empty all trash/recycle receptacles & replace trash liners as necessary Three Times Weekly O12 Dust/Sweep all hard surface floors with clean broom or treated dust mop Three Times Weekly O13 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Three Times Weekly O14
Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider webs Once Monthly

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WASTEWATER TREATMANT PLANT

ITEM O

1950 NEVADA STREET
CLEANING SHALL BE PERFORMED SUNDAY, TUESDAY & THURSDAY AFTER 7:00 P.M.

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, GENERAL OFFICES

O15 Dust all furniture, fixtures & equipment with approved cleaning product Three Times Weekly O16
Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Three Times Weekly
O17 Dust/Sweep all hard surface floors with clean broom or treated dust mop Three Times Weekly O18 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Three Times Weekly O19 Empty all trash/recycle receptacles & replace trash liners as necessary Three Times Weekly O20 Vacuum all entry mats Three Times Weekly
O21
Remove with vacuum spider webs from corners, baseboards, windowsills, window blinds & doorways. Once Monthly
O22 Clean & vacuum air conditioning vents Once Monthly
O23 DRINKING FOUNTAIN: Clean and sanitize Three Times Weekly

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WATER PRODUCTION & OPERATIONS
ITEM P

955 PARKFORD DRIVE
CLEANING SHALL BE PERFORMED SUNDAY AND WEDNESDAY AFTER 7:00 P.M

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

BATHROOMS

P1 Dust/Sweep all hard surface floors with clean broom or treated dust mop Five Times Weekly P2 Clean floor (mop) of dirt, dust, scuff marks & stains with approved cleaning product Five Times Weekly P3 Empty all trash/recycle receptacles & replace trash liners as necessary Five Times Weekly P4 Clean & sanitize fixtures, mirrors, counters, doorknobs & chrome Five Times Weekly P5 Spot clean all walls, partitions, light switches & doors with approved cleaning product Five Times Weekly P6 Refill all dispensers with approved paper/soap products Five Times Weekly P7
Remove with vacuum spider webs from corners, windowsills, window blinds & doorways Once Monthly

KITCHEN/BREAKROOM

P8 Clean sink, countertops and exterior of appliances with approved cleaner Two Times Weekly P9
Clean & sanitize all lunchroom tables, chairs and vending machines with approved cleaner Two Times Weekly
P10 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly P11 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly P12 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly P13
Clean & vacuum air conditioning vents, baseboards, windowsills & remove spider webs Once Monthly

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WATER PRODUCTION & OPERATIONS
ITEM P

955 PARKFORD DRIVE

CLEANING SHALL BE PERFORMED SUNDAY AND WEDNESDAY AFTER 7:00 P.M

BATHROOMS ARE CLEANED FIVE DAYS PER WEEK MONDAY THROUGH FRIDAY

LOBBIES, CORRIDORS, GENERAL OFFICES

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P14 Dust all furniture, fixtures & equipment with approved cleaning product Two Times Weekly P15
Spot clean all walls, partitions, light switches, baseboards & doors with approved cleaning product Two Times Weekly
P16 Dust/Sweep all hard surface floors with clean broom or treated dust mop Two Times Weekly P17 Clean floors (mop) of dirt, dust, scuff marks & stains with approved cleaning product Two Times Weekly P18 Empty all trash/recycle receptacles & replace trash liners as necessary Two Times Weekly P19 Vacuum all carpeted areas (entry mats included) Two Times Weekly P20
Remove with vacuum spider webs from corners, baseboards, windowsills & doorways. Once Monthly
P21 Clean & vacuum air conditioning vents Once Monthly
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FEE SCHEDULE

(APRIL, MAY, AND JUNE 2023)
YEAR 1 (JULY 1, 2023 through JUNE 31, 2024)
YEAR 2 (JULY 1, 2024 through JUNE 31, 2025)
YEAR 3 (JULY 1, 2025 through JUNE 31, 2026)

3 MONTHS YEAR ONE YEAR TWO YEAR THREE

LOCATION PER MONTH PER MONTH PER MONTH PER MONTH

Animal Shelter $ 1,230.92 $ 1,230.92 $ 1,252.89 $ 1,304.86 # Airport $ 815.30 $ 815.30 $ 849.94 $ 884.58 Carriage House $ 1,612.48 $ 1,612.48 $ 1,652.52 $ 1,692.56 # Civic Center $ 5,269.16 $ 5,269.16 $ 5,570.21 $ 5,872.26 Cemetery $ 1,588.24 $ 1,588.24 $ 1,634.14 $ 1,680.04 Contemporary Club $ 800.48 $ 800.48 $ 837.37 $ 874.26 Corporate yard $ 2,649.46 $ 2,649.46 $ 2,836.20 $ 3,022.94 3 Joslyn Sr. Center $ 1,592.48 $ 1,592.48 $ 1,701.83 $ 1,811.18 Landfill $ 822.48 $ 822.48 $ 862.52 $ 902.56 Library & Shrine $ 5,824.92 $ 5,824.92 $ 6,010.31 $ 6,195.70 Park Ave. PD Station/Jail $ 4,976.70 $ 4,976.70 $ 5,108.77 $ 5,240.84 PD Annex $ 2,992.42 $ 2,992.42 $ 3,129.89 $ 3,267.36 PD Sub Station $ 665.74 $ 665.74 $ 697.68 $ 729.62 Senior Center/Recreation $ 5,816.18 $ 5,816.18 $ 5,943.55 $ 6,072.92 Waste Water Treatment Plant $ 2,075.72 $ 2,075.72 $ 2,246.26 $ 2,241.80 Water Production & Operations $ 1,172.48 $ 1,172.48 $ 1,249.64 $ 1,326.80 TOTALS 39,905.16 $ 39,905.16 $ 41,583.72 $ 43,120.28

12 MONTH TOTAL $ 478,861.92 Year 1
12 MONTH TOTAL $ 499,004.64 Year 2
12 MONTH TOTAL $ 517,443.36 Year 3
AGREEMENT TOTAL $ 1,495,309.92

EXHIBIT "C"
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Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activ ities required or permitted under this
Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

QUINMAR JANITORIAL SERVICES, INC.

By: Date: ___________________
Max Quintana, Owner
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City Council Meeting L. 6.

DATE: 04/18/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the First Amendment to the Agreement with Southern California Fleet Services to increase the total compensation for an amount not to exceed $2,230,000; adoption of Resolution No. 8463 amending Resolution No. 8331 to approve a Purchase Order Modification with Ray Gaskin Service, Inc. not-to-exceed $300,000 to obtain equipment-specific parts (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council approve an amendment to an agreement with Southern California Fleet Services to increase the total compensation to an amount not to exceed $2,230,000; and

1. I move that the City Council adopt resolution No. 8463 amending Resolution No. 8331 to approve a purchase order modification with Ray Gaskin Service, Inc.

2. RECOMMENDATION:

Staff recommends that City Council approve an amendment to an agreement with Southern California Fleet Services to increase the not-to-exceed amount to $2,230,000 and adoption of Resolution No. 8463 approving a purchase order modification with Ray Gaskin Service, Inc.

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DISCUSSION:

The City of Redlands Facilities and Community Services Department's Equipment Maintenance Division oversees the maintenance of approximately 470 vehicles and the City’s fuel station. In June 2021, the City Council approved an agreement with Southern California Fleet Services, Inc. to provide onsite fleet maintenance and repair services. During Fiscal Year 2022-23, the division experienced staffing shortages, resulting in a need for contractual services.

Recruitments for in-house staffing are underway and are anticipated to be filled by the end of this Fiscal Year. Therefore, the third and final term of the existing agreement will continue at the original contract rate. Staff is requesting an amendment to the agreement in order to increase the not-to-exceed amount of the second term of the agreement to $880,000, resulting in a total three-year agreement amount not-to-exceed amount of $2,230,0000.

In addition, on June 1, 2022, the City Council approved the annual purchase orders for the Facilities and Community Services Department, Resolution No. 8331 that included a sole-source purchase order with Ray Gaskin Service, Inc to provide heavy-duty truck parts (or Original Equipment Manufacturer (OEM)) on an as-needed basis. OEM parts have unique design features that cannot be replaced by non-OEM parts and use of alternate parts would void a manufacturer's warranty. Due to excessive wear, a solid waste front loader vehicle (unit #815) requires repairs to the body of the truck. City staff researched various options, including switching the body from another truck that was due to be decommissioned. However, it was determined the most fiscally sound decision was to refurbish the vehicle. The estimated cost to complete the work is between $30,000 and $50,000, which will result in the vehicle being put back into a like-new condition and extending the service life. In addition, this repair will require additional parts, also contributing to the increased cost of $50,000. In comparison, a new vehicle's estimated cost is over $455,000. Staff is requesting adoption of Resolution No. 8463 amending Resolution No. 8331 approving a purchase order modification with Ray Gaskin Service, Inc to increase the not-to-exceed amount from $200,000 to $300,000 to cover the cost of the vehicle repair.

ALTERNATIVES:

City Council may elect not to approve the amendment with Southern California Fleet Services or adopt Resolution No. 8463. However, this action will adversely affect the Division's ability to service the City's equipment.

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STRATEGIC PLAN:

Not Applicable.

SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
EVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Tricia Swope, Manager, Facilities & Community Services
Fiscal Impact
Fiscal Year: FY 2022-23
Amount: $305,000
Budgeted Y/N: Y
Account No.: 607900
Discussion:

If approved by the City Council, the agreement with Southern California Fleet Services will increase by $205,000. In addition, the purchase order with Ray Gaskin Service, Inc. will increase by $100,000. Sufficient funding for these services is included in the Equipment Maintenance Division's (607900) budget for Fiscal Year 2022-23 as approved by the City Council.

Attachments
A. First Amendment with So Cal Fleet
B. Agreement with So Cal Fleet
C. Resolution No. 8331
D. Resolution No. 8463
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FIRST AMENDMENT TO AGREEMENT TO PERFORM NON-PROFESSIONAL

SERVICES FOR EQUIPMENT AND SUPPLIES

This First Amendment (“First Amendment”) to the agreement for the provision of onsite fleet maintenance and repair services (“Agreement”), dated June 1, 2021, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Southern California Fleet Services, Inc., a California corporation (“Consultant”) , is made and entered into this 18 th day of April, 2023.

RECITALS

WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically the payments to contractor;

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT

Section 1. Article 5 of the Agreement, entitled “Payments to Contractor ,” is hereby amended to read as follows:

The compensation for Contractor’s performance of the Services shall not exceed the amount of six hundred seventy-five thousand dollars ($675,000) for the Services provided during the Initial Term. The compensation for Contractor’s performance for the Services shall not exceed the amount of eight hundred eighty thousand dollars ($880,000) for the first Extended Term; and six hundred seventy-five thousand dollars ($675,000) for the second Extended Term, bringing the total possible amount of compensation to a not-to-exceed amount of two million two hundred thirty thousand dollars ($2,230,000). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “C,” titled “Fee Schedule,” which is attached hereto and incorporated herein by reference.

Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

[SIGNATURES ON NEXT PAGE]

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2 I:\cmo\Agreements\First_Amendment_So_Cal_Fleet FY22-0147.docx-la IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of April 18, 2023.

CITY OF REDLANDS SOUTHERN CALIFORNIA FLEET
SERVICES, INC.

________________________________ By: ________________________________ Eddie Tejeda, Mayor Tom Franchina, President

ATTEST:

__________________________________
Jeanne Donaldson, City Clerk

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AGREEMENT TO PERFORM NON- PROFESSIONAL SERVICES FOR

EQUIPMENT AND SUPPLIES
This agreement for the provision of onsite fleet maintenance and repair services Agreement") is made and entered in this 1st day of June, 2021 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City") and SouthernCalifornia Fleet Services, Inc. a California corporation (" Contractor '). City and Contractor are sometimes individually referred to herein as a `Party' and, together, as the ` Parties. In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 — ENGAGEMENT OF CONTRACTOR

1. 1 City hereby engages Contractor to perform onsite fleet maintenance and repair services for City ( the ` Services").

1. 2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 — SERVICES OF CONTRACTOR

2. 1 The Services that Contractor shall perform are more particularly described in Exhibit A, titled ` Scope of Services, which is attached hereto and incorporated herein by reference.

2. 2 Contractor shall comply with applicable federal, state and local laws and regulations in the performanceof this agreementincluding, but not limited to, anyapplicableStateprevailing wage laws.

ARTICLE 3 — RESPONSIBILITIES OF CITY

3. 1 City shall make available to Contractor information in its possession that may assist Contractor in performing the Services.

3. 2 City designatesChris Boatman, Facilities and Community ServicesDirector, as City' s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receiveinformation, interpretanddefine City' s policies and decisions with respect to performance of the Services.

ARTICLE 4 — PERFORMANCE OF SERVICES
4 1 Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit ' B, titled ` Preventative Equipment MaintenanceSchedule, which is attachedhereto and incorporatedherein by reference.

The Services shall commence on June 5 2021
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4. 2 The Initial term of this Agreement shall commence on its Effective Date and ending on June 30, 2022 ( the ` Initial Term"). City shall have the option to extend the Initial Term of this Agreement by two ( 2) additional terms (each, an `Extended Term"), on the same terms and conditions, by providing written notice to Contractor at least thirty ( 30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are collectively referred to herein asthe ` Term' of this Agreement.

4. 3 If Contractor s Services include deliverable electronic visual presentation materials, such materialsshall bedelivered in a form, andmadeavailableto the City consistentwith City Council adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from City staff.

ARTICLE 5 — PAYMENTS TO CONTRACTOR
5 1 The compensation for Contractor' s performance of the Services shall not exceed the amount of six hundred seventy five thousand dollars ($ 675,000) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Contractor' s performance for the Services shall not exceed the amount of six hundred seventy five thousand dollars ($ 675,000) for the first Extended Term; and six hundred seventyfive thousanddollars ($675,000) for the secondExtendedTerm, bringing thetotal possible amount of compensation to a not -to -exceed amount of two million twenty five thousanddollars ($2,025,000). For the Initial Term and eachExtendedTerm, City shall pay Contractor on a time and materials basis up to the not to not -to -exceed amount in accordance with the rates specified in Exhibit ` C, titled ` Fee Schedule, which is attached hereto and incorporated herein by reference.

5. 2 Contractorshallsubmitmonthly invoicesto City describingtheServicesperformedduring the preceding month. Contractor' s invoices shall include a brief description of the Services performed, thedatesthe Serviceswereperformed, thenumberof hoursspentandby whom, and a description of reimbursable expensesrelated to the Services. City shall pay Contractorno later thanthirty (30) daysafter receiptandapprovalby City of Contractor s invoice.

5. 3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shallbe in writing. Any suchnotice shall be deemeddelivered (i) on the date of delivery in person; (ii) five ( 5) days after deposit in first class registered mail, with return receiptrequested; (iii) on the actualdelivery dateif depositedwith anovernightcourier, or iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneouslyby first class, certified, registered or expressmail; in eachcaseproperly postedandfully prepaidto the appropriateaddressset forth below or suchother addressasa Party may provide notice in accordancewith this section.

CITY.

City Clerk
City of Redlands
CONTRACTOR.

Tom Franchina, President
Southern California Fleet Services, Inc.
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35 Cajon Street
P.O Box 3005 (mailing)
edlands, CA 92373
jdonaldson@cityofredlands. org
Phone: ( 909) 798- 7531
Fax: ( 909) 798- 7535
2855 Sampson Avenue
Corona, CA 92879
tfranchina@socalfleet. com
Phone: ( 951) 272- 8655
ARTICLE 6 — INSURANCE AND INDEMNIFICATION

6. 1 The following insurancecoverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.

Contractorshall provide City with certificatesof insuranceandendorsementsevidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty ( 30) days prior written notice to City
A. Workers' Compensation and Employer' s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City or certification to City that Contractor is self- insured or exempt from the workers' compensation laws of the State of California. Contractor shall execute and provide City with Exhibit ' D, titled ` Workers' Compensation Insurance Certification, which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. ComprehensiveGeneral Liability insurancewith carriers acceptableto City in the minimum amount of One Million Dollars ($ 1, 000, 000) per occurrence and Two Million Dollars ($ 2,000,000) aggregate, for public liability property damage and personal injury is required. City shall be named as an additional insured and such insurance shall beprimary andnon-contributing to any insuranceor self-insurancemaintainedby City C. Business Auto Liability coverage, with minimum limits of One Million Dollars 1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability This coverage shall include all Contractor owned vehicles used in connection with Contractor' s provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non- contributing to any insurance or self- insurance maintained by City

6. 2 Contractor shall defend, indemnify and hold harmless City and its elected officials, employees and agents from and against any and all claims, losses or liability including attorneys' fees, arising from injury or deathto personsor damageto propertyoccasioned by anynegligentactor omissionby orthewillful misconductof, Contractor, orits officers, employees and agents in performing the Services.
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ARTICLE 7 — CONFLICTS OF INTEREST
7 1 Contractorcovenantsandrepresentsthat it doesnot haveany investmentor interestin any real property that may be the subject of this Agreement or any other source of income, interest in real property or investmentthat would be affectedin any manneror degreeby the performance of Contractor' s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7. 2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor.

A. Does not make a governmental decision whether to:
i) approve a rate, rule or regulation, or adopt or enforce a City law. ii) issue, deny suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement, iii) authorize City to enter into, modify or renew a contract; iv) grant City approval to a contract that requires City approval and to which City is a party or to the specifications for such a contract; v) grant City approval to a plan, design, report, study or similar item; vi) adopt, or grant City approval of, policies, standardsor guidelines for City or for any subdivision thereof.

B. Doesnot servein a staff capacitywith City and, in that capacity participatein making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City' s Conflict of Interest Code under Government Code section 87302.

7. 3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk' s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 — GENERAL CONSIDERATIONS

8. 1 In theeventany action is commencedto enforceor interpretany of thetermsor conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys fees, including fees for the use of in- house counsel by a Party

8. 2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agrcement. Any assignment or attempted assignment without such prior written consent may in the sole discretion of City results in City' s immediate termination of this Agreement. 4 L;\ ea\djnMt; its\ Southern Califo Fleet Services Agreement. NPS- 2. 1. 17Y20- 0117. docxjn Redlands Regular Meeting of 04/18/2023
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8. 3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Servicesasan independentcontractor. Neither City nor any of its agentsshall have control over the conduct of Contractor or Contractor s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City Contractor shall have no authority express or implied, to act on behalf of City in any capacity whatsoeverasanagent, nor shallContractorhaveanyauthority expressor implied, to bind City to any obligation.

8. 4 This Agreement may be terminatedby City in its solediscretion, by providing not less than ten ( 10) days prior written notice to Contractor of City' s intent to terminate. If this Agreement is terminated by City an adjustment to Contractor' s compensation shall be made, but ( 1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five ( 5) days of the date of the termination notice, deliver or otherwise make available to City copies ( in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro -rata basis for Services completed up to the date of termination.

8. 5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three ( 3) years, or for any longer period required by law from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8. 6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are supersededby this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor

8. 7 This Agreement shall be governed by and construed in accordance with the laws of the State of California.

8. 8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declaredinvalid, void or unenforceableby a court of competentjurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
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IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement

CITY NDS SOUTHERN CALIFORNIA FLEET

SERVICES, INC
By. By ?» t- P -,aite
Paul T Barich, Mayor Torn Francluna, President
ATTEST
By
3 Donaldson, City Clerk
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EXHIBIT " A"

SCOPE OF SERVICES
Time estimatesfor equipmentrepairsarenot to exceedthe industrystandardrepairguidelinesusingsources such as, Chilton, Mitchell or All Data time. Additional time above and beyond guideline will not be accommodated unless previously approved in writing or email by an authorized City representative.

The Scope of Work and Specifications are a general guide, and are not intended to be all- inclusive list of all the work necessaryfor providing the Onsite Fleet MaintenanceandRepair Programscope. It shall be the Contractor's responsibility to developand implement a preventative maintenance (PM) program to effectively maintain all vehicles and equipment listed in the Fleet Availability Performance Standards Tables ( Table A List of Fleet Vehicles; Table B — List of Enterprise Vehicles, Table C — Vehicle Descriptions) to the satisfaction of City' s Representative.

The current hours of operation for City staff at the Fleet Facility is Monday through Friday from 6:00 am to 4. 30 pm. The Contractor will be required to have technician' s onsite from 7: OOam until 10: 30prn.

Monday through Thursday and Fridays from 7.00am to 8:30 pm. Schedule is not set and is workable.

Personnel Requirements are as follows:

Three ( 3) fleet technicians
o Two ( 2) technicians will be onsite Monday through Thursday from 2pm- 10: 30pm and Fridays from 12pm- 8: 30pm.
o One ( 1) technician will be onsite Monday through Friday from 7am-3 30pm o One ( 1) light duty service truck to perform onsite BIT inspections.

Admin Staff:
o One ( 1) admin staff onsite once week, each Thursday from 8am-4. 30pm. Admin staff shall be responsible for processing paperwork, and creating weekly invoices.

Janitorial Service:
o One ( 1) person onsite ( part- time) Monday through Thursday from 6am- 1lam.

Contractor will ensureall employee's certifications and licensesmust stay current, ineluding, but not limited to
Class AIB License
ASE' s
Forklift
Contractor will not use the contracted assets or other City furnished property for work on vehicles or equipment not owned or leased by City unless otherwise authorized by City City property will not be used in any manner for any personal advantage, business gain, or other personal endeavors by Contractor or Contractor' s employees other than in the performance of the work described in the Agreement, unless otherwise authorized.

Within ten (10) daysof Agreementaward, Contractor shall schedulewith City ajoint facility inspectionfor the purpose of identifying pre- existing deficiencies pertaining to the buildings, utility systems, equipment, andotherassets. ContractorandCity will togethermakeacompleteandsystematicinspectionandinventory of all structural, mechanical, electricalandfurniture to which Contractor will haveaccessduring thecourse of the Agreementperiod. Contractorwill thenprepareandsubmit to City aPre -Existing Deficiency Report 7 L:\ ca\ djm\ Agreements\ Southern Califor Fleet Services Agreement. NPS- 2. . FY20- 0117. docx. jn Redlands Regular Meeting of 04/18/2023
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describingall observeddeficienciespertaining to thebuilding structure, systems, equipment, or otherassets noted during thejoint inspection. Contractorwill include and identify aspart of this listing, any facility feature or system which is functional but which should be considered for replacement or upgrade due to age or overall condition.

City does not warrant or guarantee against the possibility that safety or environmental hazards or potential hazardsmay exist at this facility Contractorshall be responsiblefor identifying anyhazardousconditions locatedin the facility andnotifying City in writing within thirty ( 30) daysof AgreementAward. This will be accomplished by conducting an environmental assessmentand an occupational, health, and safety inspection of facility acceptable to City Contractor will be responsible for the conduct of the assessment and inspection and will pay for the cost of these services.

City will be responsiblefor supplyingheat, water andelectricity to thesefacilities. Contractormay useCity phone system, but must pay for local service, equipmentchargesand long distancecalls. In using these facilities, Contractor will develop and adhereto an energyconservationplan that is consistentwith City policy To the extent Contractor operatesthesefacilities in a manner that unnecessarilyincreasesutility costsincurredby City (e.g. doesnot turn off lights whenappropriateto conserveenergyandutility usage), City may chargeContractorthe excessutility costsof suchpractices.

City will be responsible for preventative maintenanceand repair of facility structure and all elements containedtherein that are subletto Contractor andthat arethe property of City unlesssuchrepair is dueto negligence of Contractor.

City from time to time, may add equipment, tools, or furniture to the garage and will entertain Contractor recommendationsin this regard. Theseitems will be addedto the inventory of itemsthat areContractor's responsibility asthey areput into service. Alternatively Contractormay purchaseandinstall equipmentin the garage upon approval by City At the conclusion of the Agreement, City shall have the option to purchase this equipment at its depreciated cost. If City elects not to purchase this equipment, Contractor will remove the equipment and return the garage to its pre -equipment installation condition.

Hazardous Material Disposal
Contractor will be responsible for disposal of all wastes ( e.g. used oils, oil filters, coolants, transmission fluids, tires, etc.) generated during the course of the Agreement. Disposal of all waste materials will be done in accordancewith City County StateandFederallaws andregulations. Contractorwill train its employees in working with and handling hazardousmaterials, and will obtain all necessarypermits for storage, handling and disposing of waste material in an enviromnentally acceptable and lawful manner.

Contractorwill maintain records, including Material SafetyData Sheets (MSDS) andcontingencyplansfor handling a spill or mishap, on all hazardous chemicals and other hazardous wastes, which will contain the materials original, use, transportation, and ultimate distribution and disposal.

Contractorwill aid City Staff with anannualCertified Unified ProgramAgency (CUPA) Filing.

Contractor will be responsible for assuring that as much as possible, the disposal of items will be recycled and in keeping with City' s Green Initiative.

Diesel Particulate Filters
Contractorshall maintain andserviceDiesel ParticulateFilters asrequiredby AQMD 8 L:\ ca\ djm\ Agrcements\ Southern California Fleet Se es Agreement. NPS- 2. I. FY20- 0117. docx. jn Redlands Regular Meeting of 04/18/2023
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Parts Procurement
Contractor may utilize City existing parts procurement contracts for their existing term( s). Contractor shall demonstrate to City that he/she/it is receiving the preferred customer pricing for City for all other parts or supplies.

In the spirit of competitive pricing and the best interest of City Contractor shall indicate their best markup costs, if any in the Proposal. City reserves the right to purchase parts directly for Contractor' s use in effecting maintenanceor repairs, whetherfrom existing contractsor from anyvendor of its choice.

Repairs
Contractor must be an authorized Enterprise Fleet Management vendor for repairs and maintenance.

Estimatesfor equipment repair are not to exceedthe industry standardflat rate repair guidelines using sources such as, Chilton, Mitchell or All Data time. Additional time and charges above and beyond guideline will not be accommodated unless previously approved by City Representative.

If it is determinedthat a City vehicle needsrepairsbeyond regularmaintenancesuch asnew brakes, tires, major electrical improvements, or other repairs deemedasnecessarythe PreventativeMaintenanceform will become a repair work order The City Representative will be contacted to obtain authorization to proceed before any repairs are performed, as required by California State law The Contractor will not perform the repair until receiving approval from City Representative in writing or e-mail. Contractor will alsoadviseCity Representativeof the estimateddowntime before completingthe repair Work shall not be sub -contracted without approval from City Representative. Any subcontractor to be utilized for maintenance or repair work shall meet City' srequired qualifications, repair certificates, licenses, and insurance requirements and provide repair and maintenance as provided in the turnaround time requirements identified in the Agreement.

Warranty and Recall Work
Contractor will administer all warranties and recalls, both for vehicles and parts, associated with management of City' s fleet. Contractor will be required to attempt to obtain authorization from various vehicle manufactures to perform in house warranty work on City vehicles. Such work will be reimbursed directly to theContractorby the manufacturerandCity will beheld harmlessfrom paymentfor suchwork.

Work performedby theContractor for which reimbursementis provided by the manufacturerswill not be billed to City Contractorcansendwarranty or recall work out to others, subjectto applicableprovisions of the manufacturer' s warranty when it is more cost-effective to City to do so. Contractor will be responsible for any deductible on work performed at a dealership. The cost of repairs made if a vehicle is sent out for suspected warranty work — and the suspected problem is not warrantied — will be absorbed by Contractor as part of the annual maintenance cost.

Emission ( Smog) Testing / Opacity Testing
Emissiontesting shall beperformedannually on qualifying vehiclesby Contractor. Due to configuration of City's fleet, therewill bevehiclesto testeveryyearbasedon vehicleidentification numbers. Opacity testing doneannually with comprehensiverecordsmaintained.

DOT/ BIT Inspection Vehicles ( Heavy Trucks, Trailers and Buses) Contractor shall manage and City' s DOT/ BIT Inspection to include, but not limited to:
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1) Serviced accordingly every 90 days as per DOT guidelines with CHP approved checklists 2) Maintain records for all vehicles regulated by DOT per DOT and CHP guidelines City will manageandmaintain personnelrecordsandconductrandomdrug screeningfor City employees affectedby the DOT/BIT program.

Management Information System
City shall provide and maintain all software and hardware needed for the Ron Turley & Associates ( RTA) Fleet Management Software, Version 7. 3. 2. 2. 0 System.

The Contractorwill be responsiblefor accuratedaily entry of all work order information, (e.g. parts, labor, repair type, outside vendor repair costs, etc.) into the RTA Fleet Management System.

The Contractor will follow existing City Policies with respect to adding or modifying any information to the RTA Fleet Management Software.

Sensitivity of City Property
Contractor must acknowledge that certain property owned by City is sensitive in nature and requires concertedefforts by Contractor to insurethat the sensitivenature of suchproperty is not compromised.

Vehicles designatedby City asunmarkedpolice undercovervehicleswill be servicedandmaintainedby Contractor. Contractor will insure that the confidential and sensitive nature of these vehicles, including, but not limited to, the specialequipmentinsidethe vehiclesaremaintained. Securityproceduresby Contractor for such vehicles will include written acknowledgement of the agreement of staff to:

A) Control and limit discussion about these vehicles
B) Prohibit handling and tampering with special machinery and tools C) Insuring that the integrity of the mechanics and other staff and subcontractors is sufficient Turn Around Time — Public Safety
In the course of maintenance and repair of City owned Police vehicles, there shall not be more than 10% of the safetyfleet down at onetime for maintenanceor repair. Repairswill needto be coordinatedwith City Representative to minimize equipment downtime for response.

Safety Requirements
Contractor shall be solely and completely responsiblefor conditions of thejobsite, including safety of all persons (including employees) andproperty during performanceof the work. This requirementshall apply continuously and not be limited to normal working hours. Safety provisions shall conform to U. S.

Department of Labor ( OSHA), California Department of Labor ( CAL) and all other applicable federal, state, county andlocal laws, ordinances, codesandregulations. Whereanyof thesearein conflict, themore stringentrequirementshall be followed. Contractor s failure to thoroughly familiarize themselveswith the aforementioned safety provisions shall not relieve them from compliance with the obligations and penalties set forth therein. City reserves the right, but is not obligated to make safety inspections at any time Contractor is on City property and to ensure safety rules are not being violated. 10 L:\ ca\ djm\ Agreements\ Southen Califor is Fleet Ser Agreement. NPS- 2. 1.FY20- 0117. docx. jn Redlands Regular Meeting of 04/18/2023
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A) Contractor will furnish adequate safety equipment and comply with the various OSHA regulationsestablishedby the FederalGovernment, the Stateandamendmentsandchangesthatmay occur from time to time. Contractor will maintain safety records in connection with its operation of City facilities recording the relevant details regarding any accidents or injuries occurring on City of Redlands property B) All work will be conductedin asafemannerandwill comply with therequirementsof Stateand local rules and regulations and OSHA safety standards. Prior to commencement of the work, Contractor will meetin conferencewith a representativefrom the Risk ManagementDivision to discussand develop a mutual understanding relative to the administration of City safety program.

C) If at any time Contractor fails or refusesto comply with Federal, State, or City of Redlands safety requirements; City may issue an order to stop all work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order will be made the subject of any claims for excess cost, damageor extension of time againstCity its agentsor employees.

D) Contractor will report to City all accidents ( personal injury vehicle or equipment damage) within twenty- four ( 24) hours of their occurrence or discovery Additional Duties
A) Road calls in field
B) Minimal welding and fabrication
C) Large truck and car tire repairs and installation
D) Unload deliveries for warehouse/ UPS/ Fed- Ex
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Fleet Availability Performance Standards
Table A — List of Vehicles
Thesevehiclesdo not accruedowntime until thenext businessdaybegins. Accident damagerepairs, acts of natureor any time spentwaiting for customerapprovalto precedewith repair doesnot accruedowntime. 12 L:\ unajtmgr Its \ South Califo nia Fleet Se vic Agi rt.NPS-2. I.FY20-0117.docx.p

DEPARTMENT/ FLEET

MONTHLY

AVAILABILITY
GOAL
1 Entire City of RedlandsFleet Between 95% and 97%
2 Police — Available 24 x 7 Between 95% and 97%
3 Solid Waste* -Available 8 — 9 Hours per businessday
a. Commercial Collections
b. Residential Collections
c. Recycling
Between 95% and 97%
4 a. Water Production*
b. Water Distribution*
c. Waste Water*
Between 94% and 97%
5 a. Building & Safety*
b. Parks*
c. Building Maintenance*
d. Electrical*
Between 94% and 97%
6 a. Code Enforcement*
b. Animal Control*
c. Cemetery*
d. Meter Readers*
Between 95% and 97%
7 a. FCS*
b. Senior Transport*
Between 94% and 97%
8 a. Recreation*
b. Streets*
c. Street Trees*
Between 94% and 97%
9 MUED
a. Administration*
b. Engineering*
Between 94% and 97%
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EXHIBIT " B"

PREVENTATIVE EQUIPMENT MAINTENANCE SCHEDULE
Preventative maintenance shall be defined as scheduled routine inspection, servicing, repair and replacement of equipment components on a regular basis so as to facilitate operations with a minimum of downtime. The preventative maintenance program shall be in accordance with industry recognized best Onsite Fleet Maintenance and Repair Program practices, and shall comply with the original equipment manufacturer ( OEM) specifications.

Safety Checklist: The listed items must be inspected, serviced and/or repaired at every PM interval. 1 Headlights ( High and Low Beams) 9 Steering and Suspension Components 2 Beam Indicator Lamp 10 Windshield Wipers and Washers
3 Parking Lights 1I Horn and/or Audible Warning Devices ( Siren, etc.) 4 License Plate Light_ 12 All Interior and Exterior Mirrors 5 Tail/ Stop Lights 13 Exhaust Pipes and all Hanger/ Clamps 6 Turn Signals 14 Seat Belts
7 Hazard and 4 Way Lights 15 Window Operation and Door Locks 8 Emergency/ Parking Break 16 Tire Pressure and Wear
Preventative Maintenance Level A Service ( PM - A)
Perform all itemslisted every3000miles orfour months, whichever occursfirst, on all cars, light trucks ( 1 ton and below) vans, utility vehicles, etc. Exceptions from the PM work listed will beconsideredif approvedby theCity Representative.
1 Inspect service and repair all interior lights.
2 Inspect, service and refill fluid levels:
a. Coolant
b. Windshield Washer Solvent
c. Transmission
d. Differentials
e. Power Steering
f Brake Fluids
3 Inspect, serviceandrepair chargingsystem, batteryterminals, cablesandbox 4 Inspect, serviceandrepair heating/air conditioning system 5 Inspect, serviceandrepair frame, crossmembersandbodyjoints 6 Inspect, serviceandrepair the enginestarting componentsand circuits 7 Inspect, service and repair drive train components
8 Inspect, serviceandrepair any noted oil, fuel, coolant or other fluid leaks 9 Inspect, service and repair air emission Filters and valves as needed 10 Inspect, service and repair drive belts, hoses and clamps 11 Inspect, service and repair all gauges for proper calibration and operation 12 Inspect, service, repair and lubricate all grease points on chassis, body booms, hoists and winching mechanisms
13 Change engine oil and filter — products shall meet OEM specifications 14 Inspect, serviceandreplaceair filter asnecessary
15 Inspect, service, repair/replacetires asnecessaryReplaceat3/32 inch treadlife. 16 Inspectbrakes, repair/*replaceasnecessary
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NPS - 2. 1 ( 2/ 26/ 20)
Preventative Maintenance Level B Service ( PM - B)
Perform item listed every 6,000 miles or 8 months, whichever occurs first. 1 Perform all items listed in PM - A
2 Inspect, service and repair emissions systems as required by original equipment manufacturer 3 Rotate and Balance all Tires — check for wear and replace as appropriate 4 Scope engine and perform minor tune up as necessary
5 Inspect and service brake components as necessary
Note: Every brakejob shall include completenew brake hardware kit and cleaning/repacking of wheel bearings.

Preventative Maintenance Level C Service ( PM - C)
Perform items listed every 9,000 miles or 12 months, whichever occurs first 1 Perform all items listed in PM - A and PM - B
2 Inspect and service transmission, which includes but is not limited to adjustment, fluid and filter changeasnecessaryand/or requiredby original equipmentmanufacturer _ 3 Perform front endalignment aswell asinspectfor work or broken components; replaceasnecessary 4 Drain, flush and replace differential fluids
5 Drain, flush and replace engine coolant
6 Remove all wheels and inspect brakes; * replace or repair as needed 7 Clean particulate diesel filters per OEM specifications 30, 000 Mile Service
Perform itemslisted every30,000miles
14 L:\ ca\ djn\ Agreements\ Southe Califo Fleet Se Agreen rt. NPS- 2. 1. FY20- 0117. docx Perform a pressure check of the coolant system for leaks. Drain coolant and perform black flush to system. Replace coolant; tighten all hose clamps and fittings. 2 Change air and fuel filters
3 Performacompletesystemchecktoincludeignition/timing, thechargingvoltage, chargingamperage and the cranking amperage. The results must be recorded on the PM checklist. 4 Drain the transmission fluid, replace the filter, adjust the transmission bands and replace the pan gasket.

Fill transmission with manufacturer required type and specified amount of transmission fluid. Perform a roadtest to ensurefluid is circulated andbandsareproperly adjusted. 5 Replaceallsparkplugsandwires, distributorcapandrotor, PVCvalvewithnewOEMorbetter quality parts. Perform overhead service.
6 Remove thermostat and gasket and replace with new OEM or better quality part 7 A road test shall be performed for each preventative service performed for diagnosing problems, checking the effectiveness of repairs and testing overall operation of the vehicle. Technician to make recommendations as appropriate.
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NPS - 2. 1 ( 2/ 26/ 20)
EXHIBIT " C"
Fee Schedule
Labor Rates
Administrative Fee 50.00 / per day
Utility/ Custodial Fee 250.00 / per day
Tier 1 Technician x 2 69. 50 / per hour
Tier 2 Technician x 1 92. 00 / per hour
Tier 1 Technicians
Technicians dedicatedto the shop in Redlands. Rate is for light duty vehicles and equipment including preventive maintenance outlined in Exhibit ' B' of this agreement. Technicians will conduct preventative maintenance on all pieces of equipment. Any work outside of preventive maintenance and light duty repairs will be billed at Tier 2 rate
Tier 2 Technicians
Technicians dedicated to the shop in Redlands. Rate is for refuse trucks, medium and heavy- duty vehicles including preventive maintenance outlined in Exhibit ' B' of this agreement. Technicians will conduct preventative maintenance on all pieces of equipment.

Material / Parts / Subcontractor Rates
Parts Markup Cost + 15%
Subcontractor Costs Cost + 15%
No annual rate escalation will be applied
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NPS - 2. 1 ( 2/ 26/ 20)
EXHIBIT " D"

WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a) By being insuredagainstliability to pay compensationby oneor more insurersduly authorized to write compensation insurance in this State. b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. ( Labor Code § 1861).

I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Southern California Fleet Services, Inc.

By itm Pi€zneidat Date: 05/ 24/ 2021
Tom Franchina, President
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1 I:\cmo\Resolutions\8463 FCS Amend Reso 8331 for PO modification.docx RESOLUTION NO. 8463

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS AMENDING RESOLUTION NO. 8331 TO INCREASE THE AMOUNT OF THE

SINGLE/SOLE SOURCE PURCHASE ORDER WITH RAY GASKIN
SERVICE, INC. FOR THE CITY’S FACILIT IES AND COMMUNITY SERVICES DEPARTMENT FOR FISCAL YEAR 2022-23

WHEREAS, the Facilities and Community Services Department regularly purchases a variety of supplies and services from to support City operations pursuant to bids for products and services in accordance with the Redlands Municipal Code; and

WHEREAS, on June 21, 2022, the City Council of the City of Redlands approved Resolution No. 8331 approving annual purchas e orders for the City’s Facilities and Community Services Department for Fiscal Year 2022-23; and

WHEREAS, there is a need to amend the purchase order with Ray Gaskin Service, Inc. due to increased vehicle repairs.

NOW, THEREFORE, BE IT RESOLVED BY THE C ITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City Council hereby approves the amendment to Resolution No. 8331 pertaining to the purchase order with Ray Gaskin Service, Inc. to read as follows:

Original Equipment Manufacturer (OEM) New Way Parts

Vendor Purchase Order Request
Ray Gaskin Service, Inc. $300,000

Staff is requesting a single source annual purchase order with Ray Gaskin Service Inc. The requested parts are specific to New Way make trucks within the City’s fleet; Original Equipment Manufacturer (OEM) parts have unique design features that cannot be replaced by non-OEM parts. Use of alternate parts would void manufacturer warranty. R ay Gaskin Service Inc., is an approved seller and distributor of New Way OEM parts; their location is in Fontana, CA , 17 miles from the corporate yard. The next close st vendor is Ruckstell California Sales Co in Fresno, CA, 279 miles from the corporate yard.

Section 2. All other provisions of Resolution No. 8331 shall remain unchanged and in effect.

[SIGNATURES ON NEXT PAGE]

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2 I:\cmo\Resolutions\8463 FCS Amend Reso 8331 for PO modification.docx ADOPTED, SIGNED, AND APPROVED this 18th day of April 2023.

________________________
Eddie Tejeda, Mayor
ATTEST:

____________________________
Jeanne Donaldson, City Clerk
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3 I:\cmo\Resolutions\8463 FCS Amend Reso 8331 for PO modification.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 18th day of April, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk

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City Council Meeting L. 7.

DATE: 04/18/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Memorandum of Understanding for Land Use Entitlement Processing with the County of San Bernardino and PR III/MP Redlands Industrial, LLC (Assistant City Manager Boatman) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve a Memorandum of Understanding for Land Use Entitlement Processing with the County of San Bernardino and PR III/MP Redlands Industrial, LLC.

RECOMMENDATION:

Staff recommends that the City Council approve the Memorandum of Understanding for Land Use Entitlement Processing with the County of San Bernardino and PR III/MP Redlands Industrial, LLC.

DISCUSSION:

In July 2021, the City entered into a Purchase and Sale Agreement for Assessor's Parcel Nos. (APN) 0292-041-08; -38; and -44-0000 with LDC Industrial Realty, LLC (now PR III/MP Redlands Industrial, LLC). APNs 0292-041-08 and -44 are fully within the County of San Bernardino, while 0272-041-38 is within the City of Redlands boundary. As APN 0292-041-38 is only .89 acres and any development of the remaining two parcels will be processed through the County of San Bernardino Land Use Services office, the City and County agreed that the County will be the sole permitting authority for all discretionary land use approvals associated with any development project for all three parcels, including, but not limited to, zoning approvals, variances, and issuance of conditional use permits or the like, to the extent any such approvals may be necessary for the entire property. The City agreed to delegate its Redlands Regular Meeting of 04/18/2023
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may be necessary for the entire property. The City agreed to delegate its authority as the lead agency under CEQA to the County and to approve any improvements on the property as ministerial actions.

ALTERNATIVES:

There are no alternatives, as during the escrow process, the City agreed to delegate its authority as the lead agency under CEQA to the County, and to approve any improvements on the property as ministerial actions in order for the buyer to develop their project on all three parcels,
STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Tricia Swope, Manager, Facilities & Community Services
Fiscal Impact
Discussion:

There is no fiscal impact related to approval of the Memorandum of Understanding.

Attachments
A. MOU for Land Use Entitlement Processing
B. Map of Subject Properties
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4877-9243-8823.1
392871.00001/4-4-23/jes/jes

MEMORANDUM OF UNDERSTANDING
Land Use Entitlement Processing
This Memorandum of Understanding ( “MOU”) is entered into the last day listed below (“Effective Date”), between San Bernardino County (“County”), City of Redlands ( “City”) and PR III/MP Redlands Industrial , LLC (“Developer”). The County, City and Developer are collectively referred to herein as the “Parties” or referred to individual as “Party.”

RECITALS
A. Developer is proposing to develop an approximately 380,579 square foot high-cube warehouse distribution facility with associated parking and improvements (“Project”), located on Nevada Street, primarily located in the unincorporated area of San Bernardino County (APNs 0292-041-08 and 0292-41-44) with a de minimis portion of the Project Site located within the City (APN 0292-041-38) (“Property”). The Property is depicted in Exhibit A attached hereto and incorporated herein by reference. The portion of the Property located within the City is hereinafter identified as “De Minimis City Property.”
B. As proposed by Developer, the portion of the Project and associated improvements located within the De Minimis City Property includ e curb, landscaping, and a portion of parking stalls0 (collectively identified as “De Minimis Improvements”) . Proposals for similar type of improvements are reviewed and acted upon by the City as part of a ministerial action, such as a building permit.

C. Given that a very small portion of the Project is located in the City, the City agrees and concurs t hat all discretionary land use approvals for the Project are properly within the County’s sole land use jurisdiction and the development of the De Minimis Improvements on the De Minimis City Property will be reviewed and a cted upon by the City as part of a ministerial action. In addition, the City acknowledge s that the County is the sole lead agency in connection with processing the Project under the California Environmental Quality Act.

D. The Parties desire that the Property be developed in an efficient and timely manner, and in a manner compatible with the surrounding properties. In lieu of annexation of the De Minimis City Property, the City has agreed to accept a one-time sum from the Developer necessary to offset any obligations and municipal services, if any, that may be related to the De Minimis City Property portion of the Project.

E. Each of the jurisdictions will benefit from the development of th e P roperty, as compared to its existing undeveloped condition, in the event the Project is approved.

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the Parties hereto agree as follows:

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1. INCORPORATION OF RECITALS.

The recitals set forth above are true and correct and incorporated herein by reference.

2. LAND USE AUTHORITY AND APPROVALS.
(a) City and County agree that the County will be the sole permitting authority for all discretionary land use approvals associated with the Project, including, but not limited to, zoning approvals, variances, and issuance of conditional use permits or the like, to the extent any such approvals may be necessary for the entire Property. City and County further agree that all discretionary land use review for the Project is properly within the County’s land use jurisdiction and that no land use permit or approval, ministerial or discretionary, will be required by City to implement the Project within County’s land use jurisdiction. City acknowledges that the Project’s De Minimis I mprovements to the De Minimis City Property includ e curb, landscaping, and a portion of parking stalls only and will be processed by the City via ministerial action , such as by issuance of a building permit. City further acknowle dges that no structures associated with the Project will be built within the City’s land use jurisdiction and finds that the Project within the De Minimis City Property is consistent with the City’s General Plan and zoning code. (b) The Parties agree that nothing in this MOU precludes the City and County from the proper exercise of its land use or police powers, or constitute a waiver of any lawful discretion under any law regarding the City and County’s future determination on Developer’s request for Project approvals or permits from the respective jurisdictions. (c) County will provide City with at least ten (10) days’ notice before any public hearing on land use matters and before any discretionary approvals associated with the Property.

3. PAYMENT TO CITY TO COVER MUNICIPAL SERVICES
Developer shall solely be responsible to pay to the City a sum of $20,000 prior to issuance of building permit on the De Minimis City Property to the “City of Redlands” c/o the Redlands City Treasurer to cover the allocation of costs, if any, for the provision of future emergency, public safety services , and municipal services to the D e Minimis City Property. Such payment is exclusive of any costs Developer will be required to pay for the provision of water and sewer from the City.

4. INDEMNIFICATION.

Developer hereby agrees to defend, indemnify, and save harmless the City and County, its City Council and/or Board of Supervisors, commissions, officers, employees and agents, from and against any and all claims, suits, actions, liability, loss, damage, expense, cost (including, without limitation, attorneys’ fees, costs and fees of litigation) of every nature, kind or description, which may be brought by a third party against, or suffered or sustained by, the City and/or County, or its City Council and/or Board of Supervisors, commissions, officers, employees and agents, from and against any and all claims, suits, or actions to challenge or void this MOU.

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5. GOVERNING LAW AND VENUE.

This MOU shall be governed by the laws of the State of California. The venue for any dispute arising from or related to this MOU , its performance, and its interpretation shall be the Superior Court of California, County of San Bernardino.

6. MODIFICATIONS.

This MOU represents and contains the entire agreement and understanding among the Parties hereto with respect to the subject matter of this MOU, as of the Effective Date, and supersedes any and all prior written and oral agreements and understandings. Any modification of or amendment to this MOU will be effective only if it is signed in writing by all Parties. The Parties shall notify each other at least ten (10) days before making any changes to this MOU and shall cooperate with each other in making any such changes.

7. COUNTERPARTS.

This MOU may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same MOU.

The Parties shall be entitled to sign and transmit an electronic signature of this MOU (whether by facsimile, PDF or other mail transmission), which signature shall be binding on the Party whose name is contained therein. Each P arty providing an electronic signature agrees to promptly execute and deliver to the other Party an original signed MOU upon request.

8. INTERPRETATION
This MOU shall be construed as a whole according to its fair meaning, and not strictly for or against any Party. The Parties acknowledge that this MOU documents a negotiated agreement and it shall not be construed or interpreted in favor of any Party due to the fact that one of the Party’s attorneys drafted this MOU.

IN WITNESS WHEREOF, the Parties have entered into this Memorandum of Understanding as of the Effective Date.

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SAN BERNARDINO COUNTY

By:_________________________________
Dawn Rowe, Chair
Board of Supervisors
Dated:

SIGNED AND CERTIFIED THAT A COPY

OF THIS DOCUMENT HAS BEEN

DELIVERED TO THE CHAIRMAN OF

THE BOARD OF SUPERVISORS

Lynna Monell,
Clerk of the Board of Supervisors

By: ________________________________
(deputy)

Approved as to form:

TOM BUNTON
County Counsel

By: ________________________________
Jason M. Searles
Supervising Deputy County Counsel

CITY OF REDLANDS
By: __________________________
Eddie Tejeda
Its: Mayor
Date: __________________________

ATTEST:

By: ________________________________
Jeanne Donaldson, City Clerk
Approved as to form:

By: ________________________
Yvette M. Abich Garcia,
City Attorney
PR III/MP Redlands Industrial LLC
By: __________________________.

Its: __________________________
Date:

Approved as to form:

By: ___________________________
Developer’s Counsel

4877-9243-8823.1
392871.00001/4-4-23/jes/jes

EXHIBIT A
-1-

EXHIBIT A

PROPERTY DESCRIPTION

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NEVADA ST

PALMETTO AVE

MILL ST
Copyright nearmap 2015
0 100 200 300 400
Feet
February 12, 2021
wo1702ParcelsToBeSold
ICity Boundary
Parcels To Be Sold
Parcels:
0292-041-08 9.1 acres
0292-041-38 0.9 acres
0292-041-44 7.8 acres
City of Redlands
County of San Bernardino
0292-041-08 0292-041-44
0292-041-38
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Redlands City CouncilApril 18, 2023

Redlands City Council
April 18, 2023