CITY OF REDLANDS
CITY COUNCIL
A G E N D A
JUNE 20, 2023
EDDIE TEJEDAMayor
PAUL T. BARICHMayor Pro Tempore
DENISE DAVISCouncil Member
JENNAGUZMAN-LOWERYCouncil Member
MARIO SAUCEDOCouncil Member***JEANNE DONALDSONCity Clerk
CHARLES M. DUGGAN JR.City Manager
YVETTE M. ABICH GARCIACity Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session)6:00 p.m. Open Session (Public Meeting)* * *City Council ChambersCivic Center, 35 Cajon Street, Redlands, California
A G E N D A The following information comprises the agenda for the regular meeting of the City Council of the City ofRedlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street,Redlands, California, on:
TUESDAY, JUNE 20, 2023
To join via Zoom on a computer, laptop, or smart devicePlease visit www.zoom.us, click on Join a MeetingEnter the Meeting ID 824 4618 0187, then run the Zoom launcherTo join via Zoom with audio only (cell phone or landline):Dial 1-877-853-5247Enter the Meeting ID 824 4618 0187 Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To checkon the status of remote connectivity in the event of an outage, go to the City’s websiteat www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram pageat @CityofRedlands_CityHall.
In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayorwill adjourn the meeting to a future date.
PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during theconsideration of that item. Due to time constraints and the number of persons who may wish to give oraltestimony, public comments will be limited to three (3) minutes.
To provide comment while participating from Council Chambers: Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet"before the meeting is convened. Forms are available in the Office of the City Clerk or inCouncil Chambers.After the meeting has convened, you may place the speaker form in the basket at the tablealong the north wall of the Chambers. Please do not disturb the City Clerk while the meetingis in progress. To provide comment through Zoom (on a computer, laptop, or smart device): Click the "Raise Hand" button and the moderator will unmute you when it is your turn tospeak To provide comment via audio only (cell phone or landline): Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3numbers of your telephone number when it is your turn to speak.
PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONICCOMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
Agency Negotiator:Laura Kalty, Liebert Cassidy Whitmore; Janice McConnell; Tommi Ng,Danielle Garcia EmployeeOrganizations: Redlands Association of Department DirectorsRedlands Association of Management EmployeesRedlands Association of Mid-Management EmployeesRedlands Association of Safety Management EmployeesRedlands Association of Fire Management EmployeesRedlands Police Officers AssociationRedlands Professional Firefighters AssociationRedlands Civilian Safety EmployeesTeamsters Local 1932 Redlands Chapter
5:00 P.M.
A. Call City Council Meeting to Order.
B. Public Comment(Any person wishing to provide public comment on a closed session matter may do so at thistime.)
C. Recess City Council Meeting to a Closed Session
1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)(City Attorney Abich Garcia)One Case:
a. Davis v. City of Redlands, et al., San Bernardino Superior Court, Case No. CIVSB2132368
2. a. Performance Evaluations of Public Employees – Government Code §54957(b)(1)Position: City Attorney and City Manager b. Conference with labor negotiator - Government Code §54957.6(Assistant City Manager McConnell) Agency Negotiators:Mayor Tejeda and Mayor Pro Tem Barich UnrepresentedEmployees City Attorney and City Manager
3. Conference with labor negotiator - Government Code §54957.6(Assistant City Manager McConnell)
6:00
D. Reconvene City Council Meeting
E. Invocation by Mayor Pro Tem Barich- Pledge of Allegiance(In keeping with long-standing traditions of legislative invocations, this City Council meeting mayinclude a brief invocation. Such invocations are not intended to proselytize or advance any one,or to disparage any other, faith or belief. Neither the City nor the City Council endorses anyparticular religious belief or form of invocation.)
F. Closed Session Report(No reportable action taken in closed session unless otherwise announced by the City Attorneyat this time.)
G. Public Comment - City Council(At this time, the City Council will provide an opportunity for the public to address them on anysubject, within the jurisdiction of the City Council, which is not already scheduled on this agenda.However, any matter that requires action will be referred to staff for a report and possible actionat a subsequent meeting. Comments will be limited to three {3} minutes.)
H. Consent Calendar(The following routine items have been recommended for approval and will be acted uponsimultaneously unless separate discussion and/or action is requested by a Councilmember or amember of the audience.)
1. Approve the special meeting minutes of June 5, 2023, and the regular meeting minutes ofJune 6, 2023 (City Clerk Donaldson)
2. Approve recommendation for appointment to the Human Relations Commission (Mayor Tejedaand Council Member Saucedo)
3. Approve recommendation for an appointment to the Airport Advisory Board (Mayor Tejeda andCouncilmember Guzman-Lowery)
4. Adopt Resolution No. 8475 approving the destruction of certain public records in the CityClerk's Office (City Clerk Donaldson)
5. Disclosure of Settlement Agreement and Release of All Claims Candace Sheri Jean Davis;San Bernardino County Superior Court Case No. CIVSB2132368 (City Attorney Garcia)
6. Authorize Mayor Tejeda to sign a letter on behalf of the City of Redlands in support of AB 1657enacting the Affordable Housing Bond Act of 2024 (Assistant City Manager McConnell)
7. Adopt Resolution No. 8487 approving Agreement 3CA06326 with the Department of Forestryand Fire Protection (Cal Fire) for wildland protection during fiscal year 2023-2024 for anamount not to exceed $244,353.46 (Fire Chief Sessler)
8. Adopt Resolution No. 8481 authorizing the transfer of unclaimed checks and deposits fromtheir respective funds to the General Fund pursuant to California Government Code Section50053 (Management Services/Finance Director Garcia)
9. Approve an Agreement with San Bernardino County for the Collection of Special DistrictAssessments (Management Services/Finance Director Garcia)
10. Approve the single-source purchase of DIMS Linear Systems software in the amount of$43,997.14 (Police Chief Tolber)
11. Approve an agreement between the City of Redlands and the University of Redlands for eventservices for the Redlands Emergency Services Academy, and determine that approval of theagreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State'sguidelines implementing the California Environmental Quality Act (Police Chief Tolber)
12. Adopt Resolution No. 8488 for a new connection to the City of Redlands water distributionsystem and sewer collection system at 2160 Nice Avenue (APN: 0298-231-06-0000) in theunincorporated community of Mentone, adopt Resolution No. 8489 relating to Pre-AnnexationAgreement No. 23-07 and determine that approval of the Resolutions is exempt fromenvironmental review pursuant to Sections 15303 and 15319 of the California EnvironmentQuality Act (CEQA) guidelines (Development Services Director Desatnik)
13. Approve the Second Amendment to the sole source Professional Services Agreement withKeyser Marston Associates, Inc., to extend the term end date from June 30, 2023, to June 30,2024 with an option to extend one additional year, increase the total contract amount of$50,400 by an additional $50,000 for a total aggregate amount not-to-exceed $100,400, andapprove an additional appropriation of $50,000, allowing for the continued performance ofprofessional services associated with the implementation of the Inclusionary Housing Program(Development Services Director Desatnik)
14. Record Partial Notice of Non-Renewal of a Land Conservation Agreement relating to parcelsowned by Canyon Ranch Development, LLC (herein “Canyon Ranch”) located on San TimoteoCanyon Road (Development Services Director Desatnik)
15. Adopt Resolution No. 8482 for new connections to the City of Redlands water distribution andsewer collection systems for four vacant 0.20 acre parcels located at 1243 Ansley Lane, 1239Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue and identified as county of SanBernardino Assessor’s Parcel Numbers 0298-391-10-0000, 0298-391-09-0000, 0298-391-03-0000, and 0298-391-01-0000 in the unincorporated community of Mentone within SanBernardino County, adopt Resolution No. 8483 relating to Pre-Annexation Agreement No. 23-03 and determine that approval of the Resolutions is exempt from environmental reviewpursuant to Sections 15303 and 15319 of the California Environment Quality Act (CEQA)guidelines (Development Services Director Desatnik)
16. Approve the First Amendment to the Professional Services Agreement with Watearth, Inc. forthe Redlands Country Club Drainage Study, and determine that this action is exemptfrom environmental review pursuant to Section 15061(b)(3) of the State's guidelinesimplementing the California Environmental Quality Act (Municipal Utilities and EngineeringDirector Harris)
17. Approve a sole source purchase and agreement with LCPtracker, Inc. to furnish laborcompliance review software and related services (Municipal and Utilities and EngineeringDirector Harris) THIS ITEM WAS REMOVED FROM THE AGENDA AND NOT HEARD
18. Approve the Non-Professional Services Agreement with Quantum Analytical Services, Inc. forair quality sampling and analysis service for an amount not-to-exceed $102,500 and determinethat this action is exempt from environmental review pursuant to section 15061(b)(3) of theState's guidelines implementing the California Environmental Quality Act (Municipal Utilitiesand Engineering Director Harris)
19. Approve the First Amendment to the Professional Services Agreement with Carollo Engineers,Inc. for the Recycled Water Reservoir Engineering Project to extend the term by six (6) monthsand determine that this action is exempt from environmental review pursuant to Section15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act(Municipal Utilities and Engineering Director Harris)
20. Reject all bids received for the Mission Zanja Channel Improvements Project, Project No.405003, and direct staff to solicit new bids for the Project (Municipal Utilities and EngineeringDirector Harris)
21. Approve a request for in-kind support in the amount of $37,686 related to the Redlands Fourthof July Celebration event on July 4, 2023 at Sylvan Park and Moore Middle School, authorizestreet closures as necessary for the event; authorize the sale and consumption of alcoholicbeverages at each location; and determine that the event is categorically exempt fromenvironmental review pursuant to Section 15301 of the CEQA guidelines (Facilities andCommunity Services Assistant Director Crocker)
22. Approve the agreement with Pet Land Inc. DBA Highland Village Pet Hospital to provideveterinary services and medical supplies to the Redlands Animal Services Division for a five-year term for an amount not to exceed $1,243,267 and approve an additional appropriation inthe amount of $125,224 (Facilities and Community Services Assistant Director Crocker)
23. Adopt ORDINANCE No. 2922 (Second Reading), AN ORDINANCE OF THE CITY OFREDLANDS ADDING CHAPTER 12.45 AND AMENDING CHAPTER 12.44 TO THEREDLANDS MUNICIPAL CODE TO ESTABLISH REGULATIONS GOVERNING SIDEWALKVENDING (Facilities and Community Services Assistant Director Crocker)
24. Authorize issuance of proclamation declaring June 19, 2023, as Juneteenth (Mayor Tejeda andCouncilmember Davis)
I. Communications
1. Discussion and possible action relating to the appointment to fill the City Treasurer vacancy(Mayor Tejeda)
2. Discussion and possible action relating to the cancellation of the August 1 and August 15,2023, regular meetings of the City Council (Mayor Tejeda)
J. Public Hearings
1. ORDINANCE NO. 2959 - ORDINANCE OF THE CITY OF REDLANDS AMENDING TITLE 18(ZONING REGULATIONS) OF THE REDLANDS MUNICIPAL CODE BY ADDING CHAPTER18.230 FOR AN INCLUSIONARY HOUSING PROGRAM FOR THE CITY OF REDLANDS. (Mayor to declare meeting open as a public hearing)
a. Consideration of a determination of exemption pursuant to Sections 15061(b)(3) of theCalifornia Environmental Quality Act Guidelines. b. Public Hearing to consider Ordinance No. 2959 for Ordinance Text Amendment No. 367to amend Title 18 (Zoning Regulations) of the Redlands Municipal Code by addingChapter 18.230 for an Inclusionary Housing Program. (Development Services Director Desatnik)
2. Public Hearing to consider Resolution Nos. 8484 and 8485(Mayor to declare meeting open as a public hearing) a. Resolution 8484 - Calling a special election on the question of levying special taxeswithin the territory to be annexed to Community Facilities District No. 2004-1; and b. Resolution No. 8485 - Declaring results of special election of Annexation No. 25 toCommunity Facilities District No. 2004-1 (Development Services Director Desatnik)
3. Public Hearing to consider Resolution No. 8437 and Resolution No. 8438(Mayor to declare meeting open as a public hearing) a. Resolution No. 8437- Confirming a diagram and assessment for the 2023-2024 FiscalYear in connection with Landscape Maintenance District No. 1 b. Resolution No. 8438 - Confirming a diagram and assessment for the 2023-2024 FiscalYear in connection with Street Lighting District No. 1 (Facilities and Community Services Assistant Director Crocker)
K. New Business
1. Consideration of Memorandums of Understanding negotiated by City staff between the City ofRedlands and the Redlands Association of Department Directors, the Redlands Association ofManagement Employees, the Redlands Association of Mid-Management Employees, and theRedlands Association of Safety Management Employees (Assistant City Manager McConnell)
2. Consideration of the Fire Department's continued membership in the CONFIRE Joint UseAuthority for Fiscal Year 2023-2024 and pay associated annual fees in an amount not toexceed $864,568 (Fire Chief Sessler)
3. Consideration of a Request by the University of Redlands for the City of Redlands to serve asFiscal Agent for University Grant Funds of $8,000,000 Appropriated by the State of California -General Fund pursuant to AB 179 (The Budget Act of 2022) for the University Village Project;Authorization to Submit Request to the California Department of Housing and CommunityDevelopment (HCD) for Transfer of Grant Funds to the City of Redlands and Approve AnAdditional Appropriation to the Governmental Grant Funds Account; and Approval of the FundTransfer Agreement with the University of Redlands (Management Services/Finance DirectorGarcia)
4. Consideration of the Public Works Contract with F.M. Thomas Air Conditioning, Inc. for anamount not-to-exceed $193,050 for the A.K. Smiley Public Library Boiler Replacement Project,and determine that the project is exempt from environmental review pursuant to Section15302(c) of the State's guidelines implementing the California Environmental Quality Act(Facilities and Community Services Assistant Director Crocker)
5. Consideration of a Public Works Construction Contract with CEM Construction Corporation forthe 2022 CIP Sewer Pipeline Replacement Project for an amount not-to-exceed $3,314,268;and determination that the Project is exempt from environmental review pursuant to Section15302 of the State's guidelines implementing the California Environmental Quality Act(Municipal Utilities and Engineering Director Harris)
6. Consideration of Fiscal Year 23/24 Municipal Utilities and Engineering Department AnnualPurchase Orders and Agreements for a total encumbered amount not-to-exceed $5,305,000(Municipal Utilities and Engineering Director Harris)
L. Individual Council Member Announcements and/or Reports on Activities(No collective discussion or action.)
M. AdjournmentThe next regular meeting of the City Council will be held on Wednesday, July 5, 2023.
If you challenge any proposed development entitlement listed on this agenda in court, you may belimited to raising only those issues you or someone else raised at the public hearing described in thisnotice, or in written correspondence delivered to the City Council at or prior to this public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate inthis meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at(909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonablearrangements to ensure accessibility to this meeting.(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open sessionagenda item less than 72 hours before this meeting are available for public inspection at the City Clerk'sOffice or at the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available atthe A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s websitereferenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier)and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday,Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on theCity’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of theCity of Redlands are available online at: www.cityofredlands.org.