CITY OF REDLANDS
CITY COUNCIL
SUCCESSOR AGENCY
A G E N D A S
SEPTEMBER 5, 2023
EDDIE TEJEDAMayor
PAUL T. BARICHMayor Pro Tempore
DENISE DAVISCouncil Member
JENNAGUZMAN-LOWERYCouncil Member
MARIO SAUCEDOCouncil Member
***
JEANNE DONALDSONCity Clerk
PHILLIP DOOLITTLECity Treasurer
CHARLES M. DUGGAN JR.City Manager
YVETTE M. ABICH GARCIACity Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session)6:00 p.m. Open Session (Public Meeting)* * *City Council ChambersCivic Center, 35 Cajon Street, Redlands, California
A G E N D A The following information comprises the agenda for the regular meetings of the City Council of the City ofRedlands and the Board of Directors of the Successor Agency of the former Redevelopment Agency ofthe City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 CajonStreet, Redlands, California, on:
TUESDAY, SEPTEMBER 5, 2023
To join via Zoom on a computer, laptop, or smart devicePlease visit www.zoom.us, click on Join a MeetingEnter the Meeting ID 824 4618 0187, then run the Zoom launcherTo join via Zoom with audio only (cell phone or landline):Dial 1-877-853-5247Enter the Meeting ID 824 4618 0187 Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To checkon the status of remote connectivity in the event of an outage, go to the City’s websiteat www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram pageat @CityofRedlands_CityHall.
In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayorwill adjourn the meeting to a future date.
PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during theconsideration of that item. Due to time constraints and the number of persons who may wish to give oraltestimony, public comments will be limited to three (3) minutes.
To provide comment while participating from Council Chambers: Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet"before the meeting is convened. Forms are available in the Office of the City Clerk or inCouncil Chambers. After the meeting has convened, you may place the speaker form in the basket at the tablealong the north wall of the Chambers. Please do not disturb the City Clerk while the meetingis in progress. To provide comment through Zoom (on a computer, laptop, or smart device): Click the "Raise Hand" button and the moderator will unmute you when it is your turn tospeak To provide comment via audio only (cell phone or landline): Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3numbers of your telephone number when it is your turn to speak.
PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONICCOMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
Property: APN 0292-166-08-0000
Agency Negotiators:Charles M. Duggan, Jr.; Chris Boatman Negotiating Party:Andrew Christopherson, The Grove School Under Negotiation:Terms of payment and price of possible lease amendment or purchase of Cityproperty
5:00 P.M.
A. Call City Council Meeting to Order
B. Public Comment(Any person wishing to provide public comment on a closed session matter may do so at this time.)
C. Recess City Council Meeting to a Closed Session
1. Conference with legal counsel: Initiation of Litigation – Government Code §54956.9(d)(4) - One (1)Case(City Attorney Garcia)
2. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)(City Attorney Garcia)One Case:
1. Rogers, et al. v. City of Redlands, San Bernardino Superior Court, Case No. CIVSB21260312. City of Redlands v. Coyote Aviation, Inc., San Bernardino Superior Court, Case No.LLTVA2200544
3. Conference with real property negotiators - Government Code §54956.8(Assistant City Manager Boatman)
6:00 P.M.
E. Reconvene City Council Meeting
F. Invocation by Council Member Saucedo- Pledge of Allegiance(In keeping with long-standing traditions of legislative invocations, this City Council meeting mayinclude a brief invocation. Such invocations are not intended to proselytize or advance any one, orto disparage any other, faith or belief. Neither the City nor the City Council endorses any particularreligious belief or form of invocation.)
G. Closed Session Report(No reportable action taken in closed session unless otherwise announced by the City Attorney atthis time.)
H. Presentations
1. Redlands Pet Adoption (Redlands Animal Services)
2. Presentation of California Native American Day Proclamation to Vanessa Brierty
3. Presentation of the Gurudev Sri Sri Ravi Shankar and Mental Health Day proclamation to SuketuPatel
4. Presentation of the San Bernardino Valley Demand Management incentive check to the City ofRedlands for the water savings achieved through conservation efforts for the DemandManagement Incentive Program by San Bernardino Valley’s Board President, Paul Kielhold, andDirector, T. Milford Harrison
5. Presentation of Recognition Certificate to the Redlands 14U Softball All Star Team members AddieGoff, Bailey Burgess, Cali Leverette, Dani Larsen, Emma Akimoto, Jayla Bowens, MarissaValentin, Macki Larsen, Mele Wilson, Ryleigh Flanigan, and Vanessa James, and coachingstaff Manager Wil Goff and Assistant Coaches Richie Burgess, Donnie Leverette, and ThomasWilson
6. Presentation of Certificates of Appreciation to Assistant Director of Finance James Garland;Finance Manager Marie Datuin; Senior Accountant Denise Camarillo, and Senior AccountantJannette Mendoza, and recognition of the Government Finance Officers Association Award forthe Annual Comprehensive Financial Report FY 2022 (Management Services/Finance DirectorGarcia)
I. Public Comment - City Council(At this time, the City Council will provide an opportunity for the public to address them on anysubject, within the jurisdiction of the City Council, which is not already scheduled on this agenda.However, any matter that requires action will be referred to staff for a report and possible action ata subsequent meeting. Comments will be limited to three {3} minutes.)
J. Consent Calendar(The following routine items have been recommended for approval and will be acted uponsimultaneously unless separate discussion and/or action is requested by a Councilmember or amember of the audience.)
1. Approve the minutes of the regular meeting of July 18, 2023, the adjourned meeting of July 25,2023, and the Special Meeting of August 22, 2023 (City Clerk Donaldson)
2. Authorize proclamation declaring August 10, 2023 as Gurudev Sri Sri Ravi Shankar and MentalHealth Day (Mayor Tejeda)
3. Authorize issuance of proclamation recognizing California Native American Day (Mayor Tejeda)
4. Approve recommendation for appointment to the Citizens' Measure T Oversight Committee(Mayor Pro Tem Barich)
5. Approve the agreement with The Counseling Team International to provide employee assistanceprogram services for safety employees (Assistant City Manager McConnell)
6. Approve a Memorandum of Understanding between the City of Redlands and San BernardinoCommunity College District to provide student interns (Assistant City Manager McConnell)
7. Accept the Department of Homeland Security, Federal Emergency Management Agency 2022Emergency Management Performance Grant award in the amount of $22,159, and authorize anadditional appropriation of the same amount to the Emergency Preparedness fund (Fire ChiefSessler)
8. Adopt Resolution No. 8510 amending the Appropriations Limit for Fiscal Year 2023-2024 andrescinding Resolution No. 8494 (Management Services/Finance Director Garcia)
9. Approve the agreement with the Office of Traffic Safety relating to the distribution of a grantaward in an amount not-to-exceed $130,000; authorize the Chief of Police to sign and executeagreements implementing the grant; approve an additional appropriation of the same (PoliceChief Tolber)
10. Adopt Resolution No. 8511 declaring the City Council's intention to vacate excess street right-of-way (Street Vacation No. 193) that is one foot in width and approximately 965 feet in length,and totaling approximately 965 square feet in area, located on the east side of Texas Street,approximately 400 feet north of Domestic Avenue, and along the property frontage of proposedTentative Tract Map No. 20520 (APN: 0167-041-01-0000). This proposal is exempt fromenvironmental review pursuant to Section 15061(b)(3) of the California Environmental QualityAct Guidelines (Development Services Director Desatnik)
11. Approve the First Amendment to the Professional Services Agreement with Walker ConsultantsInc., to increase the original agreement from $121,560 by $13,000 for a total aggregate amountnot-to-exceed $134,560 for professional consulting services related to preparation of theDowntown Parking Study (Development Services Director Desatnik)
12. Receive and file Pavement Accelerated Repair Implementation Strategy (PARIS) ProgramAnnual Report (Municipal Utilities and Engineering Director Harris)
13. Approve a sole source purchase and Software and Support Agreement with LCPtracker, Inc. tofurnish labor compliance review software and related services (Municipal Utilities andEngineering Director Harris)
14. Adopt Resolution No. 8509 for the 2023 Sewer System Management Plan, and determine thatthis action is exempt from environmental review in accordance with Sections 15061(b)(3),21000, 15301 and 15302 of the State's guidelines implementing the California EnvironmentalQuality Act (Municipal Utilities and Engineering Director Harris)
15. Approve a sole source purchase and Professional Services Agreement with Virtual ProjectManager, LLC for construction management software and software training for an amount not toexceed $36,000 for an initial period of three (3) years with two (2) additional one-year renewal options for $12,000 annually, for a total agreement amount not to exceed $60,000 (MunicipalUtilities and Engineering Director Harris)
16. Approve the request for in-kind support for $2,625 related to the The Artlands Walk event hostedby The Artlands Creative to be held on September 30, 2023; approve a request to temporarilyclose East Vine Street from Cajon Street to 6th Street and Civic Center parking lot; authorize therequest for the sale and consumption of alcoholic beverages at the event; and determine thatthe approval of the request is exempt from environmental review pursuant to Section 15311(c) ofthe state’s guidelines implementing the California Environmental Quality Act (Facilities andCommunity Services Director Crocker)
17. Approve the request for commercial vendors and the temporary closure of State Street for theArt-On-State-Street event on September 24, 2023, and determination that the event iscategorically exempt from environmental review pursuant to Section 15311(c) of the State'sguidelines implementing the California Environmental Quality Act (Facilities and CommunityServices Director Crocker)
18. Approve a request for the temporary closure of Clay Street, between Lugonia Avenue andWestern Avenue, for the Boys and Girls Club of Greater Redlands-Riverside Day for Kids eventon September 16, 2023, from 8:00 am to 4:00 pm, and determine that the event is categoricallyexempt from environmental review pursuant to Section 15311(c) of the State's guidelinesimplementing the California Environmental Quality Act (Facilities and Community ServicesDirector Crocker)
19. Approve the agreement with Geo-Logic Associates, Inc. to provide construction qualityassurance, observation, regulatory compliance and documentation for Gas Extraction WellsInstallation Phase 2 & 3 at the California Street Landfill in a total agreement amount not-to-exceed $194,138.16 (Facilities and Community Services Director Crocker)
20. Reject all bids for the Runway and Apron Pavement Treatment Project at the RedlandsMunicipal Airport, Project No. FCS662023JN (Facilities and Community Services DirectorCrocker)
K. Communications
1. Authorize expenditure of funds for travel to Sister Cities Hino,Japan, for Mayor Tejeda to attendthe 60-year celebration of Hino's establishment, and the anniversary of the Sister Citiesrelationship (Mayor Tejeda)
2. Discussion and possible action relating to the request to fly the Pride flag at City Hall for oneweek, Sept. 6-12, 2023, in honor of Laura Ann Carleton (Council Member Davis)
L. New Business
1. Consideration of Resolution No. 8491 Establishing a Pension Management Policy (ManagementServices/Finance Director Garcia)
2. Consideration of Memorandum of Understanding between the City of Redlands and theUniversity of Redlands for standby paramedic services at university football games for the 2023-2024 school year (Fire Chief Sessler)
3. Consideration of a Professional Services Agreement with Tilden-Coil Constructors, Inc., forMaster Construction Management Services of the City's new Police Department Safety HallFacility for an amount not to exceed $3,000,000; approval of an additional appropriation of thesame; and determination that approval of the agreement is exempt from the CaliforniaEnvironmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines (AssistantCity Manager Boatman)
4. Consideration of an award of construction contract for the California Street Landfill GasExtraction Wells Phase 2 & 3 to BSE General Engineering Inc, in the amount of $423,726.47;and determination that the project is not subject to further environmental review pursuant toSection 15162 of the State's guidelines implementing the California Environmental Act (Facilitiesand Community Services Director Crocker)
5. Consideration of a Public Works Construction Contract with Harbor Coating and Restoration forthe Mission Zanja Channel Improvements Project, Project No. 405003 for an amount not-to-exceed $381,799; and determination that the Project is exempt from environmental reviewpursuant to Section 15301 of the State’s guidelines implementing the California EnvironmentalQuality Act (Municipal Utilities and Engineering Director Harris)
6. Consideration of an additional appropriation of $4,932,257.96 from the Water Fund and approvalof a Non-Professional Services Agreement with Ferguson Enterprises, LLC for an amount not-to-exceed $6,747,257.96 for the third and final phase of the Water Meter Replacement Project(Municipal Utilities and Engineering Director Harris)
7. Consideration of a Highway Safety Improvement Program (HSIP) Cycle 9 Grant in the amount of$298,000, approving a Construction Contract with California Professional Engineering, Inc. forthe HSIP Cycle 9 Orange Blossom Trail Phase 3 Crossings Project for an amount not-to-exceed$259,245, approving an additional appropriation of $48,000 for this project, and determining thatthe Project is exempt from environmental review pursuant to Section 15301(c) of the State’sguidelines implementing the California Environmental Quality Act (Municipal Utilities andEngineering Director Harris)
M. Individual Council Member Announcements and/or Reports on Activities(No collective discussion or action.)
N. AdjournmentThis meeting is adjourned in memory of former Redlands Mayor Bill Cunningingham. The nextregular meeting of the City Council will be held on September 19, 2023.
O. Successor Agency of the former Redevelopment Agency of the City of Redlands
1. Call regular meeting of the Successor Agency Board of Directors to order.
2. Public Comment(At this time, the Agency Board will provide an opportunity for the public to address them on anysubject, within the jurisdiction of the Successor Agency of the former Redevelopment Agency ofthe City of Redlands, which is not already scheduled on this agenda. However, any matter thatrequires action will be referred to staff for a report and possible action at a subsequent meeting.Comments will be limited to three {3} minutes.)
3. Approve the regular meeting minutes of July 5, 2023 (Secretary Donaldson)
4. Adjourn Successor Agency Board of Directors' meetingThe next regular meeting of the Agency will be held on October 3, 2023
If you challenge any proposed development entitlement listed on this agenda in court, you may be limitedto raising only those issues you or someone else raised at the public hearing described in this notice, or inwritten correspondence delivered to the City Council at or prior to this public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in thismeeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909)798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonablearrangements to ensure accessibility to this meeting.(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agendaitem less than 72 hours before this meeting are available for public inspection at the City Clerk's Office orat the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available at theA. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s websitereferenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) andre-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday,Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on theCity’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of theCity of Redlands are available online at: www.cityofredlands.org.