Redlands City Council
October 3, 2023

CITY OF REDLANDS

CITY COUNCIL

SUCCESSOR AGENCY

A G E N D A S
OCTOBER 3, 2023

EDDIE TEJEDA
Mayor
PAUL T. BARICH
Mayor Pro Tempore

DENISE DAVIS
Council Member
JENNA

GUZMAN-LOWERY
Council Member

MARIO SAUCEDO
Council Member
***

JEANNE DONALDSON
City Clerk

PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.

City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
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A G E N D A
The following information comprises the agenda for the regular meetings of the City Council of the City of Redlands and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

TUESDAY, OCTOBER 3, 2023
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us
, click on Join a Meeting
Enter the Meeting ID 824 4618 0187, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 824 4618 0187
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or
to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
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5:00 P.M.

A. Call City Council Meeting to Order
B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
C. Recess City Council to a Closed Session

1. Conference with legal counsel: Initiation of Litigation – Government Code §54956.9(d)(4) - One (1) Case
6:00 P.M.

E. Reconvene City Council Meeting
F. Invocation by Mayor Pro Tem Barich- Pledge of Allegiance (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) G. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
H. Presentations

1. Redlands Pet Adoption (Redlands Animal Services)

2. Presentation of the Fire Prevention Week Proclamation to Fire Chief Sessler and Fire Marshal Anderson (Mayor Tejeda)

3. Presentation of the National Sickle Cell Awareness Month Proclamation to Dr. Akshat Jain of Loma Linda University Children's Hospital (Mayor Tejeda) I. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) J. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve regular meeting minutes of September 19, 2023, and special meeting minutes of September 14, 2023 (City Clerk Donaldson)
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2. Authorize issuance of proclamation recognizing National Fire Prevention Week (Mayor Tejeda)

3. Authorize issuance of a proclamation declaring the month of September as National Sickle Cell Awareness Month in the City of Redlands (Mayor Tejeda)

4. Authorize a proclamation celebrating the Hino Sister City 60th Anniversary (Mayor Tejeda)

5. Adopt Resolution No.8518 - Adopting a Post-Employment Health Plan for the Public Employees of the City of Redlands (Assistant City Manager McConnell)

6. Approve the First Amendment to the Agreement with About Food Inc., dba Redlands Ranch Market to extend the term of the agreement to March 31, 2024, for the provision of grocery gift cards (Assistant City Manager McConnell)

7. Approve the Cooperative Fire Protection Agreement between the City of Redlands and the Bureau of Land Management (BLM) California Desert District, and authorize Fire Chief Sessler to execute the same (Fire Chief Sessler)

8. Approve the First Amendment to the Professional Services Agreement with Carollo Engineers, Inc. for the Tate Water Treatment Plant Raw Water Influent Pipeline Replacement Project to extend the completion time by 12-months to October 18, 2024 (Municipal Utilities and Engineering Department Director Harris)

9. Approve the Purchase Order with USA Bluebook for Water and Wastewater Treatment Plant Supplies for an amount not-to-exceed $150,000 (Municipal Utilities and Engineering Director Harris)

10. Approve the Third Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. for the Live Oak Canyon Creek and Oakmont Park Project to extend the end date to April 30, 2024 (Municipal Utilities and Engineering Director Harris)

11. Approve the request to hold the Dog Jog event hosted by the Redlands Chamber of Commerce on October 22, 2023, within Ed Hales Park and the downtown area; authorize street closures related to the event; approve a request for in-kind support in the amount of $8,128.00 related to the event (Facilities and Community Services Director Crocker)

12. Approve Affiliation Agreement with San Bernardino County Superintendent of Schools (SBCSS) for work experience instruction of its students to support the City's Recreation and Senior Services Divisions (Facilities and Community Services Crocker)

13. Approve a sole source purchase order with Fuel Equipment Services, Inc. for upgrades to the fuel island at the City Yard located at 1270 W. Park Ave to a web-based software for an amount not to exceed $49,352.50 (Facilities and Community Services Director Crocker)

14. Approve the agreement with Fairview Ford Sales, Inc., for auto body repair services for an amount not to exceed $73,288 (Facilities and Community Services Director Crocker)

15. Approve the Professional Services Agreement with Architectural Resources Group, Inc. for Architectural Design and Engineering Services associated with the A.K. Smiley Public Library Lower Level Revive for an amount not to exceed $144,280 (Facilities and Community Services Director Crocker)

16. Approve the Professional Services Agreement with Higginson Architects Inc. for the design of the Recycled Paper
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16. Approve the Professional Services Agreement with Higginson Architects Inc. for the design of the City's Texonia Park Renovation Project for an amount not to exceed $149,500, and determination that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines (Facilities and Community Services Director Crocker)
K. Communications

1. Conference Report- 2023 League of California Cities Annual Conference and Expo (Council Member Davis and Council Member Saucedo)
L. Public Hearing

1. Public Hearing relating to TTLC REDLANDS TEXAS ST, LLC. in consideration of the following:
(Mayor to declare meeting open as a public hearing)
Resolution No. 8516  of the development applications described below. The project site is located on the east side of Texas Street approximately 500 feet north of Domestic Avenue (APN: 0167-041-01-0000) in the Agriculture (A-1) District. a.

Mitigated Negative Declaration prepared for the project in accordance with Section 15074 of the California Environmental Quality Act
b.

Socio-Economic Cost/Benefit Study prepared for the proposed project in accordance with Measure U.
c.

Conditional Use Permit No. 1167 – A request for a Planned Residential Development (PRD) in accordance with RMC Chapter 18.144 on approximately 14.69 gross acres consisting of 35 single-family residential lots, six open space lettered lots, and on-site recreational amenities for residents.
d.

Tentative Tract Map No. 20520 – A request to subdivide a 14.69-acre vacant parcel into 35 lots for future single-family residential development, with lot sizes ranging between 7,200 and 10,755 square-feet each, and six lettered lots for open space and recreation purposes. e.

Resolution No. 8517 for Street Vacation No. 193 – A request to vacate a portion of Texas Street right-of-way that is one foot (1’0”) in width and approximately 965 feet in length, along a portion of the project site’s frontage. The portion of right-of-way is located on the east side of Texas Street, beginning approximately 500 feet north of Domestic Avenue, and proceeding 965 feet to the north.
(Development Services Director Desatnik)
f.

M. New Business

1. Consideration of the Professional Services Agreement with RHA Landscape Architects-Planners, Inc., for development of the City's Parks Master Plan for an amount not to exceed $248,890 and determination that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines (Facilities and Community Services Director Crocker)

2. Consideration of the agreement with Quinn Company, LLC for maintenance and service of heavy-duty off-road equipment in an amount not-to-exceed $280,000 for the initial term through Fiscal Year 2023-24, with the option to extend by two additional one-year terms for a total amount not-to-exceed $840,000 (Facilities and Community Services Director Crocker)

3. Consideration of agreements with Executive Facilities Services, Inc., for janitorial services not to Recycled Paper
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3. Consideration of agreements with Executive Facilities Services, Inc., for janitorial services not to exceed $359,781.48, and with F.M. Thomas Air Conditioning Inc. for heating/air conditioning services not to exceed $50,000; and determine that the agreements are exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)

4. Consideration of the First Amendment to the Non-Professional Services Agreement with Mariposa Landscapes, Inc., for an increase of $73,484.46 over the remaining two years of the agreement for a total contract amount of $999,458.84, for sports field maintenance and determination that approval of the Amendment is not subject to environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)

5. Consideration of the First Amendment to the Agreement with SDI Presence LLC for IT Support Services to increase the total compensation amount of $500,000 by an additional $250,000 for a total aggregate amount not-to-exceed $750,000, and approve an additional appropriation of $250,000 to fund the IT design and planning services related to State Street City Hall and PD Safety Hall (Management Services/Finance Director Garcia) N. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
O. Adjournment
The next regular meeting of the City Council will be held on October 17, 2023.

P. Successor Agency of the former Redevelopment Agency of the City of Redlands

1. Call regular meeting of the Successor Agency Board of Directors to order.

2. Public Comment
(At this time, the Agency Board will provide an opportunity for the public to address them on any subject, within the jurisdiction of the Successor Agency of the former Redevelopment Agency of the City of Redlands, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)

3. Approve minutes of the regular meeting of September 5, 2023 (Secretary Donaldson)

4. Adjourn Successor Agency Board of Directors' meeting The next regular meeting of the Agency will be held on November 7, 2023.

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If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org
. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.

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City Council/Successor Agency Meeting J. 1.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve regular meeting minutes of September 19, 2023, and special meeting minutes of September 14, 2023 (City Clerk Donaldson)
MOTION:

I move to approve the regular meeting minutes of September19, 2023, and special meeting minutes of September 14, 2023
Attachments
Regular meeting minutes of September 19, 2023
Special meeting minutes of September 14, 2023
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MINUTES

Regular meetings of the City Council and the Redlands Financing Authority of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on September 19, 2023 at 5:00 P.M.

Present:  Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member

Absent: Mario Saucedo, Council Member
Staff: Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director

Mayor Tejeda called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.

PUBLIC COMMENT

Coyote Aviation - Ten people, including Gil and Carol Brown, Bill Cheesman, Brad Evans, Barry Neumayer, Martha Wethey, Joel Rothschild, Dr. Pamela Miller, David Vannix, and Keith Kasin voiced their displeasure with the City's treatment of Coyote Aviation, stating it seemed the City was determined to shutter the local business not because they were a danger or nuisance to the community, but because of an administrative error. They questioned the City's method for calculating fair market pricing for a ground-only lease and thought it was not fair or ethical to take away private property. Many speakers praised the honesty, character and integrity of Gil and Carol Brown.

CLOSED SESSION

Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
Four Cases:

Harper v. City of Redlands, et al., U.S. District Court, Central District, Case No. 5:23-cv-00695-SSS-KKx

a.

Sedlick, et al. v. City of Redlands, et al., U.S. District Court, Central District, Case No. 5:23-cv-00457-JGB-KKx

b.

Scates v. City of Redlands, San Bernardino Superior Court, Case No. CIVSB2127794

c.

CC_RFA_September 19, 2023

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City of Redlands v. Coyote Aviation, Inc., San Bernardino Superior Court, Case No.

LLTVA2200544

d.

RECONVENE CITY COUNCIL MEETING

The meeting reconvened at 6:21 P.M. with an invocation by Council Member Davis. The Pledge of Allegiance was conducted by Mariposa Elementary School 5th Grade Leaders.

CLOSED SESSION REPORT

City Attorney Garcia announced that no reportable action was taken during the closed session.

PRESENTATIONS

Proclamation September 24, 2023 as Adult Literacy Day
Mayor Tejeda and Mayor Pro Tem Barich presented a Proclamation declaring September 24, 2023 as Adult Literacy Day in the City of Redlands to Nathan Gonzales, A.K. Smiley Public Library Archivist/Curator; Diane Shimota, Adult Literacy Coordinator; Raul Becerra, Program Participant; and Susan Hodges, Volunteer.

Proclamation The Unforgettables 25 Year Anniversary
Mayor Pro Tem Barich presented a Proclamation celebrating The Unforgettables 25 Year Anniversary to Tim Evans.

Sickle Cell Disease Program Recognition
Mayor Tejeda presented a Certificate of Recognition to Dr. Akshat Jain for his extraordinary commitment and valued contribution to the Sickle Cell Disease Program at Loma Linda University Children's Hospital.

PUBLIC COMMENT

Government Waste - Dennis Bell briefly complained about government waste including inflated salaries and mismanagement of CalPers.

Concerned Citizens - Ediberto Flores II, Ryes Quezada, Linda Macleod, Gilberto Gil and Rudy Lozano raised several concerns about recent allegations regarding actions of the Council Members, the City Manager and the Police Department. Issues were related to what was considered discrimination towards a police officer requesting bilingual pay and the poor treatment of the City's workforce, institutional racism, the possible cover-up of a high-ranking police officer's alleged sexual misconduct and the possible cover-up surrounding safety factors in connection to the fatal train accident. They insisted council members must show integrity, act swiftly and stand up for what was right.

CONSENT CALENDAR
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Minutes

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the regular meeting minutes of September 5, 2023.

Vote: 4 - 0 Passed

Proclamation September 24, 2023 as Adult Literacy Day

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously authorized, by roll call vote, the issuance of a Proclamation declaring September 24, 2023 as Adult Literacy Day in the City of Redlands.

Vote: 4 - 0 Passed

Proclamation The Unforgettables 25 Year Anniversary

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously authorized, by roll call vote, the issuance of a Proclamation celebrating the The Unforgettables 25 Year Anniversary.

Vote: 4 - 0 Passed

Resolution No. 8515 Voting Authorization Water Company Meetings

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that adoption of Resolution No. 8515 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and adopted Resolution No. 8515 authorizing City staff to vote on behalf of the City at water company meetings. Each water company holds annual Shareholders Meetings, Board of Directors Meetings, and specially called meetings from time-to-time. The City is able to participate in these companies by voting on various issues at these meetings and historically, City staff has voted on behalf of the City at these meetings. Resolution No. 8515 ratifies that practice.

Vote: 4 - 0 Passed

Joint Utilities Laboratory Equipment Purchase

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the non-competitive purchase of Joint Utilities Laboratory equipment and related services directly from IDEXX Distribution, Inc. for an amount not-to-exceed $41,161.02.

Vote: 4 - 0 Passed

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Redlands Oktoberfest In-Kind Support

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, the Redlands Oktoberfest event is categorically exempt from environmental review pursuant to Section 15061 (b)(3) of the State’s guidelines implementing the California Environmental Quality Act; authorized and approved a request for in-kind support in the amount of $14,061 related to this event; and authorized the sale and consumption of alcoholic beverages for the Redlands Optimist Club to be held on October 7, 2023, and October 8, 2023, at Sylvan Park.

Vote: 4 - 0 Passed

Joslyn Senior Center Renovation Project Third Amendment

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that the approval of the agreement is exempt from an environmental review pursuant to Section 15061 of the State's CEQA guidelines; and approved the Third Amendment to the Public Works Contract with Armstrong Cal Builders, Inc. for the Joslyn Senior Center Renovation Project to extend the time for completion by ninety-two (92) calendar days.

Vote: 4 - 0 Passed

Stater Bros Charities Believe Walk In-Kind Support

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the request for in-kind support in the amount of $38,861 related to the Stater Bros. Charities Believe Walk; and approved the temporary street closures related to the event to be held on Sunday, October 1, 2023.

Vote: 4 - 0 Passed

Public Disclosure Settlement Agreement
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council approved, by roll call vote, the public disclosure of details of an Agreement of Settlement and General Release between the City of Redlands and Stanley Claiborne. Under the terms of the agreement, the City agrees to pay Mr. Claiborne $20,000.00 to settle and dispose of disputes and controversies associated with a civil action pending in the United States District Court and entitled Stanley Claiborne v. City of Redlands, et al., Case No. 5:22-cv-01287-DMG-SK.

Vote: 4 - 0 Passed

COMMUNICATIONS

Accelerate Neighborhood Climate Action
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Mayor Tejeda introduced Richard Corneille and Linda Hamilton of Accelerate Neighborhood Climate Action (ANCA) who reported on the organization's first year accomplishments. They established three strong programs: Community Education, Neighborhood Action Planning and Community Outreach and Engagement, which was supported by six teams and a coordinating council. Partnerships were developed with the University of Redlands, Inland Empire Resource Conservation District, Esri, and Inland Empire Master Gardeners.

They stated that climate change was the most serious threat facing humanity as witnessed through several local events, such as severe drought throughout the southwest, rivers and reservoirs at an all-time low, record rain and snowpack and record temperatures. Preparation was key at every level of the community, and they invited everyone to join them to strive to become a resilient community. ANCA goals for the next year include, the continuation of educational events; launch of neighborhood planning in at least 6 neighborhoods; bringing together at least 3 community networks to encourage working together on climate challenges; and leading a coalition to hold the second annual Day of Climate Action for Earth Day 2024. They thanked everyone with special thanks to Mayor Tejeda, Council Member Davis and the whole City Council for their support. As public comment, Dennis Bell pointed out inconsistencies with the City's policies and the City's actions.

Council Policy to Add Items to Agenda

Council Member Davis opened the discussion to consider establishing a policy for council members to add items to future City Council meeting agendas, as a way to provide for more transparency. This has been handled informally through requests made directly to the City Manager. As the administrative head of the City government, the City Manager prepares the agenda and has the authority to schedule agenda items based on those business items requiring City Council action. Staff conducted a brief survey of cities in the surrounding area to identify what methods, formal or informal, were currently being used for agenda preparation. Council Member Davis recommended her colleagues consider the policy of the City of Corona, which she said might be a good model for Redlands to follow. Mayor Pro Tem Barich and Council Member Guzman-Lowery were not ready to make a decision tonight and asked for more time and more details related to the Corona policy. Mayor Tejeda was comfortable with the current process for agendzing items. Council Members agreed to bring the item back to a future meeting and directed staff to include additional details related to the policy of Corona.

PUBLIC HEARINGS

Appeal HSPC Certificate of Appropriateness Permit No. 665

Mayor Tejeda opened the public hearing and called on Planning Manager Brian Foote, of Development Services, for a summary of the applicant’s request to appeal a decision by the Historic and Scenic Preservation Commission (HSPC) that denied Certificate of Appropriateness Permit No. 665. The appellants, Beverly and Kenneth Winchester, requested the approval of an existing 6-foot-high vinyl fence and a rolling gate within the street-side setback for the property located at 232 West Olive Avenue. The existing vinyl fence does not meet the recommended guidelines of the Secretary of the Interior's Standards CC_RFA_September 19, 2023

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because it is incompatible with historic building materials and the home's Victorian style.

Over the course of four meetings, HSPC Commissioners proposed several design alternatives for the applicant to explore, such as painting the fence, installing wood slats in front of the fence and gate, but a consensus was not found.

Beverly Winchester offered background of how the fence came to be, adding that she was not aware that her contractor should have pulled a City permit, but she said that she had cooperated with the requests of the HSPC. While driving through her historic neighborhood, she cited there were multiple examples of other vinyl fences in the district. As public comment, Bobby Garrity, of Yes In My Backyard (YIMBY), was opposed to policies limiting home ownership and burdening property owners. He added the historic preservation policies were counterproductive to those longing to purchase a home in Redlands. Andy Hoder warned the Council about setting a precedent and allowing a non-compliant fence to remain, and he pointed to other examples of homeowners who had been required to comply with the City's Municipal Code.

Council Members raised questions about the next steps for the property owners if the appeal was upheld tonight and wondered if there was a way to comply with the City's historic preservation codes while also balancing the cost of replacing the fence. With no further comment, the Mayor closed the public hearing, and it was determined the Council preferred to continue the matter.

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously agreed, by roll call vote, to continue the appeal of the HSPC denial of Minor Certificate of Appropriateness No. 665, and allow staff more time to work with the property owners for an acceptable alternative to the 6-foot high vinyl fence.

Vote: 4 - 0 Passed

Resolution No. 8513 TVSP Sign Standards

Mayor Tejeda opened the public hearing and called on Planning Manager Brian Foote, of Development Services, who through a series of slides, provided details of Resolution No. 8513 to consider Amendment No. 1 to the Transit Villages Specific Plan (Specific Plan No. 65) consisting of the following items: Wall Signs; Canopy Signs; Sign Brightness; Sign Standards for Special District 1; Standards for Emergency Shelters; General Plan Consistency; Environmental Review. With no further comment, Mayor Tejeda closed the public hearing.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, Resolution No. 8513 and approved Amendment No. 1 to the Transit Villages Specific Plan, and determined that adoption of Resolution No. 8513 is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines. Amendment No. 1 to the Transit Villages Specific Plan (Specific Plan No. 65) consists of the following components: 1. Amend Section 4.9 (Sign Standards) to permit internally-illuminated wall signs and canopy signs within all TVSP districts except for designated historic properties; 2. Amend Section 4.9 (Sign Standards) to add regulations pertaining to sign illumination brightness; 3. Amend Section 4.2 (Zones Established) to state that signs on properties within Special District 1 shall be subject CC_RFA_September 19, 2023

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(Zones Established) to state that signs on properties within Special District 1 shall be subject to the sign regulations contained in Redlands Municipal Code Chapter 15.36 for C-3, General Commercial zone; 4. Amend Section 4.8 (Emergency Shelter Standards) to update the development and operating standards pertaining to emergency shelters to comply with the requirements of current State law.

Vote: 4 - 0 Passed

NEW BUSINESS
Mayor Tejeda called for a brief recess at 7:55 P.M. The meeting reconvened at 8:00 P.M.

Agreement Occupational Training for City Employees

Assistant City Manager McConnell reviewed the need for an agreement with Reliance Safety Consultants for occupational training for City employees for the period August 1, 2023 through August 1, 2026. Cal/OSHA (California Occupational Safety and Health Administration) requires employees to undergo safety training to ensure a safe working environment. These training courses cover essential topics such as hazard identification, proper equipment usage, emergency procedures, and compliance with safety regulations. By equipping staff with the knowledge and skills to identify and mitigate potential risks, these trainings uphold regulatory requirements, reduce the likelihood of accidents, injuries, and costly liabilities, while promoting the well-being of both staff and the public they serve.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, an agreement with Reliance Safety Consultants for occupational training for City employees for the period August 1, 2023 through August 1, 2026, with two optional one-year extensions for a total not to exceed amount of $425,000.

Vote: 4 - 0 Passed

Design and Construction Management Agreement New City Hall Facility

Assistant City Manager Boatman introduced a Professional Services Agreement with Miller Architectural Corporation for design and construction management services in an amount not to exceed $1,368,579, for the new City Hall Facility Project on State Street. He introduced Gary Miller who provided an overview of the project team, existing conditions, project justification, scope/vision, budgeting, and scheduling. The scope of work includes plans and specifications for the renovations, including structural retrofit of the building, and construction management. The proposal estimates the process to take approximately two years, with the design drawing completed in June 2024 and construction beginning in early 2025. Staff will provide periodic updates to the City Council throughout the entire project process, including construction cost estimates. The project budget was estimated at $11M.

As public comment, Dennis Bell was concerned about containing project costs and thought the renderings were excessive and looked like the Taj Mahal.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise CC_RFA_September 19, 2023

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On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of a Professional Services Agreement with Miller Architectural Corporation for the design of the City Hall Facility is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines; approved the Professional Services Agreement with Miller Architectural Corporation for the design of the City Hall Facility in an amount not to exceed $1,368,579; and approved an additional appropriation in the amount of $1,368,579.

Vote: 4 - 0 Passed

Resolution No.8512 Five-Year Capital Project Needs Analysis

Municipal Utilities and Engineering Director Harris summarized Resolution No. 8512, adopting a Five-Year Capital Project Needs Analysis for FY 24/25 through FY 28/29 and explained this matter was an administrative action to retain the City's eligibility for Measure I funding. He pointed out the list of projects could be revised.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, Resolution No.8512 adopting a Five-Year Capital Project Needs Analysis for FY 24/25 through FY 28/29; and determined this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

Vote: 4 - 0 Passed

Mission Zanja Channel Improvements Project Additional Appropriation

Municipal Utilities and Engineering Director Harris explained that on September 5, 2023, City Council approved a construction contract with Harbor Coating and Restoration for the Mission Zanja Channel (MZC) Improvement Project between Texas Street and Eureka Street. However, the staff report inadvertently identified the incorrect funding source, the Storm Drain Fund, for this project. This fund uses Development Impact Fees (DIF), the use of which is restricted to infrastructure capacity expansion related to new development, which is not an appropriate use for this project since this section of the MZC is being maintained rather than expanded.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, a $381,799 additional appropriation from the General Fund unassigned fund balance for the Mission Zanja Channel Improvements Project.

Vote: 4 - 0 Passed

COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES

Mayor Pro Tem Barich and Mayor Tejeda expressed their great sadness about the recent loss of the Los Angeles County Sheriff's Deputy killed in an ambush shooting. They urged a stop to violence.

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ADJOURNMENT

There being no further action required the meeting adjourned at 8:25 P.M. The next regular meeting of the City of Redlands City Council will be held on October 3, 2023.

REDLANDS FINANCING AUTHORITY

Chairperson Tejeda called the meeting to order and offered anyone present the opportunity to address the Board on any subject not already on the agenda, within the jurisdiction of the Redlands Financing Authority.

PUBLIC COMMENT

None forthcoming

Minutes

On motion of Vice Chair Barich, seconded by Board Member Davis, the minutes of the regular meeting of May 16, 2023 were unanimously approved by roll call vote.

Vote:  4 - 0 Passed

ADJOURNMENT

There being no further business, the Redlands Financing Authority meeting was adjourned at 8:26 P.M. The next Redlands Financing Authority meeting will be held on January 16, 2024.

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MINUTES

Special meeting of the City Council of the City of Redlands held on September 14, 2023 at 12:00 P.M. at the Fox Event Center, 123 Cajon Street, Redlands, California.

Present:  Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mario Saucedo, Council Member
Staff: Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Jeanne Donaldson, City Clerk; Don McCue, Library Director; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Ross Wittman, Project Manager

Executive Director Evan Sanford and President Lisa Jeffers of the Redlands Chamber of Commerce opened the State of the City event and welcomed and acknowledged several dignitaries. They expressed their appreciation of all the event sponsors for making this day possible. The event’s Presenting Sponsor was Prologis. Additional sponsors included the Rotary Club of Redlands, Southern California Edison, Rochford Foundation, Kaiser Permanente, Alta Vista Credit Union, Redlands Community Hospital, Crafton Hills College, Viewpoint Advocacy, SoCal Gas, Barich & Associates and Fern Cottage Florals.

To address Brown Act considerations, Mayor Tejeda called the special meeting of the Redlands City Council to order at 12:25 P.M. to provide the opportunity for Council Members to attend the State of the City luncheon. On behalf of the City, he thanked the Redlands Chamber of Commerce and the Fox Event Center for hosting and organizing today’s event.

AWARD PRESENTATIONS

Beautification Award - Ross Wittman read the citations while Mayor Eddie Tejeda presented awards recognizing individuals and organizations for their efforts in support of the Redlands community. In the category of Beautification Awards, recognition was given to Judson & Brown Elementary School, located on Pennsylvania Avenue and situated in the groves. As a way to embrace the past, they invited Larry Dierdorff to create two new murals, incorporating both history and a positive school culture that is on display to the community. The murals are a daily reminder to students about how to positively interact with one another.

Community Hero Award
- In the category of Redlands Heroes, recognition was given to Kirk Escher who demonstrated commendable commitment to the Redlands Community Center. Kirk volunteers at the Community Center assisting with the youth basketball league, volunteering to support Saturday games, operating the scoreboard, and acting as an announcer for each youth game. Despite the many activities that Kirk is involved in, he still finds time to volunteer and support youth sports. Kirk's dedication to this community is a tremendous asset to the success of the Redlands Community Center youth basketball program.

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the Redlands Community Center youth basketball program.

Mayor's Special Awards - Mayor Tejeda honored Mary Reyes Sanchez, posthumously, with a Special Award for her dedication and commitment as a Community Volunteer for over 25 years at the Senior Center. Her son, Robert Lanas accepted the award. Susan Knobler, local small business owner of Suze Q Shops for You, was recognized for donating her time and money to care for housebound elderly and is currently partnering with charitable organizations to make a positive difference to help those who have been diagnosed with cancer. Brian Seghers, local small business owner of Rendition Tattoo, reaches out every year to his fellow small business owners to join in his Christmas toy drive to give toys away to those in need, so no child has a sad holiday season because a family can't afford toys. Linda Hamilton, Mary Clements and Richard Corneille, representing ANCA Redlands Chapter, a local nonprofit organization, were recognized for their dedication and efforts to empower residents with knowledge about how they can positively impact climate change.

STATE OF THE COMMUNITY

City Council Member Presentations
Council Member Mario Saucedo highlighted the importance of Regional Boards, including Southern California Associations of Governments (SCAG), San Bernardino County Transportation Authority (SBCTA), Omnitrans and the League of California Cities. Council Member Jenna Guzman-Lowery reflected on her experiences as a Council Member and thought the best way to serve the community was to be engaged, be a good listener and be willing to tackle hard questions.

Having difficult conversations helps to identify how the City can better serve the needs of everyone. Council Member Denise Davis listed accomplishments and success stories for the City, including programs such as, Youth Council, an eight-month leadership academy designed as a training ground for local high school students; the Climate Policy Council, an initiative she helped to establish, along with a great team of people associated with ANCA and the University of Redlands; the Utility Bill Assistance Program, now active and providing eligible customers with much needed financial relief; and the completion of Step Up in Redlands making a positive impact in the fight against homelessness. Mayor Pro Tem Paul Barich was proud to report that the City had made great strides towards addressing the community's concerns related to homelessness and renovations of the hotel conversion project, Step Up in Redlands, were complete. This permanent supportive housing project opened in January 2023 to establish a community living environment to encourage the homeless to get off the streets. It offers 98 studio apartments for single adults, on-site case management, along with other support services.

State of the City

Focusing on our Community
Mayor Eddie Tejeda provided an overview of the City's accomplishments of last year and pointed out his mission was to bridge any perceived divide in the community and give all residents the confidence that their city government was truly responsive to everyone. Top priorities for the City remained consistent and included the economy, the community's quality of life and the environment. He stressed the importance of encouraging small businesses, especially those along State Street, which represent the greatest generator of sales tax revenue per square foot. He spoke of the transformational developments which will be seen with State Street Village, City Center and Special CC_September 14, 2023

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The Grand and he added that the City was fully cognizant of the concerns over parking in the downtown area.

He was pleased to report a Parks Master Plan was in the works, and he highlighted infrastructure improvement projects including water line replacements, sewer lines, alleys and 37 miles of street either repaired or resurfaced and ongoing Wastewater Treatment Plant projects. The City recognizes the serious and complex problems associated with homelessness and is committed to utilizing a multi-pronged approach to address the issues, such as transitional housing and collaborating with partners in the nonprofit sector, Steps for Life, Family Services, Youth Hope and others. The goal is to have Redlands become a model city for how to end the crisis.

Mayor Tejeda spoke of the climate crisis and the importance of striving to improve air quality. He mentioned that staff has positioned the City to be completely transitioned to 300 State Street as the new City Hall, has projected the new police station to begin operations by 2027, and has identified two future sites for additional fire stations. In closing, he added that the State of the City continues to be resilient and strong. Revenues from Measure T continue to provide the funding needed to help the City become fully staffed and to ensure the City can focus on providing all residents with the quality of life they expect.

PUBLIC COMMENTS
None forthcoming

ADJOURNMENT
There being no further discussion, Mayor Tejeda again thanked the Redlands Chamber of Commerce and all the event sponsors. The special meeting was adjourned at 1:33 P.M.

Special CC_September 14, 2023

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City Council/Successor Agency Meeting J. 2.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of proclamation recognizing National Fire Prevention Week (Mayor Tejeda)
MOTION:

I move to authorize issuance of a proclamation recognizing National Fire Prevention Week.

Attachments
Fire Prevention Week Proclamation
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City Council/Successor Agency Meeting J. 3.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring the month of September as National Sickle Cell Awareness Month in the City of Redlands (Mayor Tejeda)
MOTION:

I move to authorize the issuance of a Proclamation declaring the month of September as National Sickle Cell Awareness Month in the City of Redlands.

Attachments
Proclamation - Sickle Cell Awareness Month
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PROCLAMATION
National Sickle Cell Awareness Month
WHEREAS, Sickle Cell Disease (SCD) is a genetic blood disorder affecting millions of individuals worldwide, predominantly those of African, Hispanic, Mediterranean, and Asian descent; and

WHEREAS,
Sickle Cell Disease causes red blood cells to become rigid and form a crescent or "sickle" shap
e, leading to reduced blood flow, organ damage, and severe pain episodes; and WHEREAS, early diagnosis and ongoing medical care, including proper management and support, can significantly improve the quality of life for individuals living with Sickle Cell Disease; and
WHEREAS, the month of September has been designated as National Sickle Cell Awareness Month, dedicated to raising awareness about Sickle Cell Disease, advocating for research, and supporting affected individuals and their families; and WHEREAS, the City of Redlands is committed to promoting public health and well-being and recognizes the importance of raising awareness about Sickle Cell Disease and the need for continued research and support;
and
WHEREAS, the City of Redlands acknowledges the dedication and hard work of local organizations, healthcare professionals, advocates, and individuals living with Sickle Cell Disease in our community;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Redlands does hereby proclaim the month of September 2023 as "National Sickle Cell Awareness Month" in our city. We urge all citizens to join in raising awareness about Siclde Cell Disease, support affected individuals, allow opportunities for social dialogue and discourse to help with genetic counseling services to the African American and Hispanic teens in our community, and support scientists and researchers in our region many of whom have made Redlands proud by their groundbrealdng research and medical care to improve the lives of those living with this condition.

IN WITNESS WHEREOF, we hereunto affix our signatures and Official Seal of the City of Redlands on this 3rd day of October 2023.

Eddie Tejeda, Mayor
Attest:

Jeanne Donaldson, City Clerk
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City Council/Successor Agency Meeting J. 4.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize a proclamation celebrating the Hino Sister City 60th Anniversary (Mayor Tejeda)
MOTION:

I move to authorize the issuance of a proclamation celebrating the Hino Sister City 60th Anniversary.

Attachments
Hino Sister City 60th Anniversary
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City Council/Successor Agency Meeting J. 5.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No.8518 - Adopting a Post-Employment Health Plan for the Public Employees of the City of Redlands (Assistant City Manager McConnell)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8518 approving a Post-Employment Health Plan for the Public Employees of the City of Redlands.

RECOMMENDATION:

Staff recommends Council adopt Resolution No. 8518 approving a Post-Employment Health Plan for the Public Employees of the City of Redlands.

DISCUSSION:

On December 21, 2010, the City Council adopted Resolution No. 7015 to implement a Post-Employment Health Plan (PEHP) for employees. The PEHP plan is a benefit to active employees which allows them to set aside tax-free funds in order to cover medical costs after retirement for themselves and eligible dependents. As a result of the Memoranda of Understanding that were negotiated for the period of July 1, 2023 through June 30, 2026, updates to the plan documents are required. The attached updated plan documents for the PEHP reflect the new benefits provided to employees, including deposit of cafeteria plan dollars and deposit of specified leave accruals into the plan.

ALTERNATIVES:

None
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STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Janice McConnell, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Tommi Ng, Assistant Director, HR/Risk Management
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Liz Marin, HR Manager
Fiscal Impact
Fiscal Year: 2023/2024
Revenue Generating: No
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Discussion:

The City shall contribute an amount through the City's cafeteria plan that is equal to the difference between the City's minimum PEMHCA contribution and the following as listed below.

Coverage
Level
City
Contribution
Effective
1/1/2024
Effective
1/1/2025
Employee
Only
$750 $775 $800
Employee + 1 $1,500 $1,550 $1,600
Family $1,950 $2,025 $2,100
The costs of the City's contributions are as follows:

FY 2024 FY2025 FY2026 3 Year Total
General Fund $2,578,603 $2,791,462 $2,902,893 $8,272,958 Other Funds $2,131,467 $2,244,408 $2,300,880 $6,676,755 $4,710,070 $5,035,870 $5,203,773 $14,949,713
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Attachments
Resolution No. 8518
Exhibit A
PEHP Adopting Resolution
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1 I:\cmo\Resolutions\8518 _Reso PEHP.docx-jm

RESOLUTION NO. 8518

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

ADOPTING A POST EMPLOYMENT HEALTH PLAN FOR PUBLIC

EMPLOYEES OF THE CITY OF REDLANDS

WHEREAS, a Post Employment Health Plan (“PEHP”) for the Public Employees of the City of Redlands may be established for eligible public employees, pursuant to section 501 (c)(9) of the Internal Revenue Code permitting such plans; and

WHEREAS, the City desires to make contributions, on behalf of its eligible employees, in a manner permitted under the PEHP to meet its employees’ post -employment health care needs and expense; and

WHEREAS, under the PEHP, Nationwide Retirement Solutions (“NRS”), Inc. will provide administrative services in exchange for a fee as agreed upon the City and NRS; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City Council of the City of Redlands meeting in reg ularly scheduled session this 3rd day of October 2023, herby adopts the PEHP program on behalf of the eligible employees of the City.

Section 2 . The officials of the City of Redlands, and/or the City Manager, or his or her designee, are herby authorized to execute, on behalf of the eligible employees of the City, a participation agreement with NRS, substantially in the form attached hereto as Exh ibit “A,” authorizing NRS to act as the Administrator of the Plan and the agent of the City, and other such agreements and contracts as are necessary to implement the PEHP program.

ADOPTED, SIGNED AND APPROVED this 3rd day of October 2023.

________________________
Eddie Tejeda, Mayor

ATTEST:

____________________________
Jeanne Donaldson, City Clerk

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2 I:\cmo\Resolutions\8518 _Reso PEHP.docx-jm

I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 3rd day of October, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk
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DC-2936 [NRN-0478AO.5] (09/2017)
Employer Participation Agreement
for the Post Employment Health Plan
for Collectively Bargained Public Employees
Cop
yright 2017, 2015, 2014
Nationwide Retirement Solutions, Inc.

All Rights Reserved

EXHIBIT A
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DC-2936 [NRN-0478AO.5] (09/2017)
This Participation Agreement (“Agreement”), effective as of the day of , 20 , (the “Effective Date”), by and between the undersigned employer (the “Employer”), and Nationwide Retirement Solutions (“NRS”), as the administrator (the “Administrato r”) of the Post Employment Health Plan for Collectively Bargained Public Employees (the “Plan”).

WITNESSETH:

WHEREAS, the Employer is a State or a political subdivision thereof, or an agency or instrumentality of any of the foregoing; and
WHEREAS, the Plan provides post -retirement reimbursement of Qualifying Medical Care Expenses and Health Care Insurance Premiums (as defined in the Plan) for the benefit of eligible government employees who become participants in the Plan, and their dependents; and WHEREAS, pursuant to a collective bargaining agreement (“CBA”) with a union representing certain employees of the Employer (the “Union”), the Employer has agreed to make contributions pursuant to and in compliance with the Plan and this Agreement and subject to th e Internal Revenue Code of 1986, as amended (“Code”) and its accompanying regulations for work performed by its eligible employees covered by the collective bargaining agreement (“Contributions”); and WHEREAS, the Contributions will be held in trust by th e Trustee, or its successor, designated under the Trust for the Post Employment Health Plan for Public Employees (the “Trust”) for the exclusive benefit of eligible employees, Plan participants, and their dependents; and WHEREAS, the Employer adopts the Pl an by entering into this Participation Agreement with the Administrator; and
WHEREAS, the Administrator accepts the Employer as an Employer under the Plan upon the terms and conditions set forth in the Plan, the Trust and this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants in this Agreement, the Employer and the Administrator hereby agree as follows:

1. By execution of this Agreement, the Employer adopts and agrees to be bound by all of the terms and provisions of the Plan, this Agreement and the Declaration of Trust governing the Trust (the “Trust Agreement” a copy of which the Employer acknowledges receipt thereof) and such subsequent amendments which are adopted as provided in the Trust Agreement. The Employer agrees to be bound by all actions taken by the Administrator and the Trustee pursuant to the powers granted them by the Plan and Trust Agreement. The Employer further acknowledges that under the terms of the Plan, the Administrator’s resolution regarding questions relating to administration of the Plan is final and binding upon the Employer, eligible employees and participants.

2. By execution of this Agreement with the Employer, the Administrator agrees to carry out the responsibilities of the Administrator as set forth in th e Plan, this Agreement and the Trust Agreement.

3. This Agreement authorizes the Administrator or Trustee to enforce any rights which are provided as a matter of law in favor of the Plan, its eligible employees and participants and their dependents or the Trustee. This provision notwithstanding, if, in the opinion of the Administrator, the terms of the Employer’s participation in the Plan conflict or come to conflict with the Code and accompanying regulations, the Administrator may refuse Contributions until such time as the conflict is cured. If an Employer desires to change the terms of its participation in the Plan, such change must be submitted to the Administrator for acceptance prior to its becoming effective and binding on the Administrator.

Such acceptance shall not be unreasonably withheld.

4. This Agreement shall apply to only those employees and participants that the Employer has determined are eligible and for whom the Employer agrees to make Contributions to the Plan. The Employer agrees that in determining who is eligible to receive Contributions under the Plan, the Employer will comply Redlands Regular Meeting of 10-3-23
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DC-2936 [NRN-0478AO.5] (09/2017)
with Code section 105(h) and will not discriminate in favor of highly compensated individuals. The Employer acknowledges that the Administrator has no responsibility t o determine which employees or participants of the Employer are eligible to receive contributions under the Plan or to enforce the Employer’s compliance with Code section 105(h).

5. Subject to Section 8 of this Agreement, this Agreement shall remain in effect until such time as the Employer withdraws from the Plan pursuant to the withdrawal provision of the Plan document (see Section 9.2). The Employer acknowledges that withdrawal from the Plan, and exhaustion of the assets associated with that Plan will no longer entitle the Employer’s representative or its employees’ representative to participate in the Advisory Committee created under the terms of the Trust. The Administrator, however, reserves the right to terminate the Employer’s participation in the Plan for any of the following reasons:
a. should the Employer fail to make Contributions to the Plan; b. if at any time the Employer’s terms of participation in the Plan are modified in a manner which affects the operation or administration of the Plan in a manner which is unacceptable to the Administrator or Trustee;
c. if at any time the Employer’s terms of participation in the Plan are modified in a manner which, in the opinion of the Administrator, jeopardizes the tax qualification of the Trust or the regulatory approval of the Plan or would conflict with applicable law; or d. as otherwise provided in the Plan or Trust Agreement.

6. The commencement and continuation of the Employer’s participation in the Plan is contingent upon such commencement or continuation of participa tion not impairing the attainment, or retention, of the tax exempt status of the Trust under Code section 501(c)(9) .

7. The commencement and continuation of the Employer’s participation in the Plan is further contingent upon such commencement or continuation of participation not violating any provisions of the Internal Revenue Code and its regulations or any ruling or guidance published by the Internal Revenue Service (“IRS”) applicable to the Plan, including the terms of any IRS ruling issued to the Plan or other applicable law. The Employer acknowledges that failure to comply with the terms of the Plan and Trust may subject it and its employees to adverse tax consequences.

8. In order to provide for the payment of benefits under the Plan, the Employer hereby ag rees to make Contributions to the Trust, as it specifies in the attached Employer Data Sheet. The Employer may change its Contributions from time to time, consistent with the objectives of the Plan and applicable law by a mutually agreeable method between the Employer and the Administrator (which method could include updating the PEHP Employer Data Sheet).

With each Contribution to the Plan, the Employer will provide the Administrator with a Contribution Summary Sheet (or similar report) which lists the ful l name of each employee or participant for whom contributions are made, his or her Social Security number, the amounts to be allocated on behalf of each such employee or participant and whether the contributions should be credited to the 05 or 06 sub-accounts as defined in the Plan document. The Administrator or its designee shall record the Contribution and reconcile the Employer’s Contribution Summary Sheet or other report.

The Administrator may reject Contributions that do not comply with the requirement s of the Plan, the Trust and the Code. If the Administrator rejects any Contributions, the Contributions and the Contribution Summary Sheet will be returned to the Employer for resolution. The Administrator shall instruct the Trustee to transfer the Contributions in good order from the lockbox to the Trust investment account upon completion of such recording and reconciliation. Contributions shall not accrue income or share in investment gains or losses while they are in the lockbox prior to the transfer to the Trust investment account or while the Administrator seeks resolution of Contributions not received in good Redlands Regular Meeting of 10-3-23
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DC-2936 [NRN-0478AO.5] (09/2017)
order. The Employer understands that failure to make Contribution in a timely manner may result in sanctions permitted by law, as well as the te rmination of its participation in the Plan, as provided in rules established in this Agreement.

9. The Employer hereby appoints, and approves of, NRS to provide claims payment services and to act as the Administrator for the Plan. The Employer further agrees that the Administrator’s compensation for its services shall be an annual charge per participant or eligible employee of $30.00. The Employer represents and warrants that it has advised its eligible employees or participants of the annual charge.

Such charge shall be assessed to each participant or eligible employee’s account on the anniversary date, which is one year after the date the initial contribution to the Plan was made, and each succeeding anniversary of such date. The Administrator’s annual charge shall remain fixed for the duration of this Agreement unless the Employer and Administrator mutually agree in writing to adjust the charge. The Employer acknowledges that other fees may apply to the Plan, eligible employee or the participant accounts law as described in Section 11 or as required by applicable law.

10. The Employer hereby acknowledges that the Trustee of the Trust will be the Trustee identified in the Trust Agreement, and hereby ratifies the terms of the Trust Agreement, a copy of which has be en provided to the Employer. The Employer further acknowledges that the Trust Agreement sets forth the method for appointment and removal of the Trustee. NRS is responsible for paying the Trustee compensation for its services as Trustee in accordance with the schedule agreed upon from time to time between the Administrator and the Trustee. In the event this compensation is assessed against the assets of the Trust while NRS is acting as the Administrator of the Trust, NRS agrees to indemnify or reimburse the Trust and make it whole for any compensation paid to the Trustee from the assets of the Trust.

11. The Employer hereby acknowledges that it has received and reviewed the Group Variable Annuity Contract (the “Variable Annuity”) for the Post Employment Health P lans which serves as the funding vehicle for the Trust. The Employer understands and agrees that part of the arrangement between NRS as the Administrator and product provider Nationwide Life Insurance Company includes fees. The Employer further acknowledge s that, in addition to the annual charge described in Section 9, a fee equaling an annual rate up to a maximum of 0.50% of the daily net asset value will be assessed on every participant or eligible employee’s fund balance in the Variable Annuity. In the F ixed Annuity, this fee is included in the calculation of the net crediting rate.

12. The Employer hereby acknowledges it has received the “Disclosure and Acknowledgement Form” (the “Form”) which is incorporated into this Agreement, and further agrees to be bou nd by the Form.

13. The parties agree that no waiver of any default in performance on the part of the Administrator or the Employer or any breach or series of breaches of any of the terms of this Agreement shall constitute a waiver of any subsequent breach. Th e parties further agree that resort to any remedies referred to herein shall not be construed as a waiver or any other rights and remedies to which the Administrator is entitled under this Agreement or otherwise.

14. Should any part of this Agreement for any r eason be declared invalid, such determination shall not affect the validity of any remaining portion of the Agreement, which remaining portion shall remain in force and effect as if this Agreement had been executed without the invalid portion.

15. The Employer shall indemnify and hold the Administrator harmless for and against all losses, damages, liabilities or expenses (including, but not limited to, reasonable attorney’s fees and litigation expenses) which the Administrator may incur as a result of claims ba sed upon any breach by the Employer, its affiliates, agents or employees of any provisions of this Agreement, the Plan Document or related items that are within their reasonable control.

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DC-2936 [NRN-0478AO.5] (09/2017)

16. The Administrator shall indemnify and hold the Employer harmless for and against all losses, damages, liabilities or expenses (including, but not limited to reasonable attorney’s fees and litigation expenses) which the Employer may incur as a result of claims based upon any breach by the Administrator, its affiliates, agents or employees of any provisions of this Agreement, the Plan Document or related items that are within their reasonable control.

17. This Agreement shall be interpreted, and the rights and liabilities of the parties determined, in accordance with the laws of the State of Ohio. The parties consent to the jurisdiction of any Local, State or Federal Court located within Ohio.

18. This Agreement, together with the Plan and the Trust Agreement, contain the entire agreement between the Employer and the Administrator with respect to the respective rights and obligations contemplated herein, and no representation, promise, inducement, or statement of intention relating to the respective rights and obligations contemplated by this agreement has been made by either party whic h is not set forth herein. This Agreement supersedes in all respects all prior agreements among the parties any may not be modified or amended, except by a duly executed instrument in writing.

IN WITNESS WHEREOF , the Employer has caused this Agreement to be executed on its behalf by a duly authorized officer, and a duly authorized representative of NRS executed this Agreement on behalf of the Administrator.

By:
(Employer Printed Name)
Date:
(Employer Signature)
By: Date:
(Officer of Nationwide as Administrator)
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DC-2983-A [NRI-0205AO.3] (02/2016)

POST EMPLOYMENT HEALTH PLAN (PEHP) FOR PUBLIC EMPLOYEES PROGRAM

SPECIMEN COPY OF RESOLUTION
On the day of , the following resolution was adopted by (the Employer):

IN THE MATTER OF ADOPTING THE POST EMPLOYMENT HEALTH PLAN FOR PUBLIC EMPLOYEES (PEHP) FOR THE EMPLOYEES OF (the Employer).

WHEREAS, a Post Employment Health Plan for Public Employees has been established for eligible public employees, pursuant to section 501(c)(9) of the Internal Revenue Code permitting such plans; and WHEREAS, the Plan may be funded with Employer contributions, mandatory Eligible Employee contributions or combination of both on behalf of the eligible employees in a manner permitted under the Plan; and WHEREAS, under the PEHP program, Nationwide Retirement Solutions (NRS), Inc. will provide administrative services in exchange for a fee as agreed upon by the Employer and NRS; NOW THEREFORE THE EMPLOYER DOES HEREBY RESOLVE AS FOLLOWS:

The (City Council, Board of Commissioners, Governing Body etc.) of the Employer, meeting in regularly scheduled session, this day of , hereby adopts this PEHP program on behalf of the eligible employees of the Employer.

The officers and employers of the Employer are hereby authorized to execute, on behalf of the eligible employees of the Employer, a participation agreement with NRS, authorizing NRS to act as the Administrator of the Plan and the agent of the Employer, and other such agreements and contracts as are necessary to implement the program.

This Resolution is intended to include the necessary language for adoption of the PEHP program, but is intended only as example. It is not intended as legal advice and any reliance as such is strictly prohibited. The Employer should consult with legal counsel regarding this language before using it.

Plan Sponsor Representative:

Name (please print):

Signature: Title:

Speciman Copy of Resolution
Post Employment Health Plan (PEHP)
Nationwide and the Nationwide N and Eagle are service marks of Nationwide Mutual Insurance Company. ©2016 Nationwide PO Box 182797, Columbus, OH 43218-2797
Phone: 877-677-3678 • Fax: 877-677-4329 • NRSforu.com
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City Council/Successor Agency Meeting J. 6.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the First Amendment to the Agreement with About Food Inc., dba Redlands Ranch Market to extend the term of the agreement to March 31, 2024, for the provision of grocery gift cards (Assistant City Manager McConnell)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council approve the First Amendment to the Agreement with About Food Inc., dba Redlands Ranch Market to extend the term of the agreement to March 31, 2024, for the provision of grocery gift cards.

1. RECOMMENDATION:

Staff recommends that the City Council approve the First Amendment to the Agreement with About Food Inc., dba Redlands Ranch Market to extend the term of the agreement to March 31, 2024, for the provision of grocery gift cards.

DISCUSSION:

On March 11, 2021, The American Rescue Plan Act was signed into law, and established the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Funds, which together make up the Coronavirus State and Local Fiscal Recovery Funds (SLFRF). This program provides support to State, territorial, local, and Tribal governments in responding to the economic and public health impacts of COVID-19.

On March 15, 2022, the City Council approved the Resident Grocery Gift Card Program funded by the State and Local Fiscal Recovery Funds (SLFRF) through the American Rescue Plan Act (ARPA). The program provides grocery Redlands Regular Meeting of 10-3-23
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assistance to a maximum of 1,687 eligible households in the form of a monthly $100 grocery gift card for a period of 12 months.

On May 17, 2022, the City entered into an agreement with About Food Inc., dba Redlands Ranch Market for the provision of monthly gift cards through October 2023. In April of this year, the grocery gift card program reached its maximum participants. In order to provide the full 12-month period for these participants, an amendment to the agreement is necessary to extend the term of the agreement through March 31, 2024. For the City Council's consideration, staff has prepared the attached first amendment to extend the term of the agreement with About Food Inc., dba Redlands Ranch Market for the provision of grocery gift cards through March 31, 2024.

ALTERNATIVES:

The City Council may elect not to approve the First Amendment to the agreement; however, this will result in some participants not receiving the full 12-month benefit for the monthly grocery gift cards.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Janice McConnell, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Selina Sanchez, Grants Coordinator
Fiscal Impact
Fiscal Year: 2022-24
Revenue Generating: No
Appropriation Required Y/N: N
Amount: $2,024,400
Discussion:

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Discussion:

There is no fiscal impact, as the item does not request additional funds for the agreement. Approval of this amendment will only extend its duration.

For background, $2,024,400 out of the City's $11,508,106 ARPA State and Local Fiscal Recovery Funds award was approved by City Council on March 15, 2022 for use towards the Grocery Gift Card program.

Attachments
Attachment A - Contractor Agreement
1st Amendment-Redlands Ranch Market
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AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for the provision of ARPA Resident Food Assistance Program - Grocery Gift Cards (“Agreement”) is made and entered in this 17 th day of May, 2022 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and About Food Inc., dba Redlands Ranch Market, a California S C orporation (“Contractor”). City and Co ntractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to provide up to 1,687 gift cards on a monthly basis to City commencing as of the Effective Date of this Agreement through October 2023 (the “Services”).

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Maira Durazo, Grants Coordinator, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The Services shall commence immediately after the Effective Date of this Agreement.

Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhib it “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by this reference.

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The term of this Agreement shall commence on May 17th 2022 and expire on October 31st 2023 unless terminated earlier as provided herein or otherwise modified by the Parties.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 Total compensation for Contractor’s performance of the Services shall not exceed the amount of Two Million Twenty-Four Thousand Four Hundred Dollars ($2,024,400). City shall pay Contractor on a time and materials basis up to the not to exceed amount in accordance with Exhibit “C,” titled “ Payment Schedule ,” which is attached hereto and incorporated herein by this reference.

5.2 Contractor shall submit monthly the completed attached “Invoice Form” te mplate to City describing the Services performed during the preceding month in accordance with Exhibit “D” titled “Invoice Form .” Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, and the number of gift cards provided to City. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk David Ireland , General Manager
City of Redlands About Food Inc. dba Redlands Ranch Market 35 Cajon Street 800 E. Lugonia Ave.

P.O. Box 3005 (mailing) Redlands, CA, 92374
Redlands, CA 92373 [email protected]
[email protected] (951) 741-1884
(909) 798
-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.

Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a Redlands Regular Meeting of 10-3-23
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provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “E,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Commercial
General Liability (CGL) insurance with carriers acceptable to City:

a. Limits of insurance not less than:

1. $1,000,000 Each Occurrence Limit

2. $1,000,000 Personal and Advertising Injury Limit

3. $2,000,000 Annual Aggregate Limit

4. $2,000,000 Products‐Completed Operations Limit
b. City shall be included as an Additional Insured. Contractor shall also cause its policy to be amended to provide that the coverage afforded to the additional insured is primary to and noncontributing with any other insurance, self‐insurance or deductible amount maintained by or provided to the additional insured. Attached to each certificate of insurance shall be a copy of the additional insured endorsement that is part of the Contractor’s
CGL, as well as a copy of the policy’s endorsement
providing coverage to the additional insured on a primary and non‐ contributing basis.
c. CGL coverage shall be written on ISO Occurrence form CG00011093 or a substitute form providing equivalent coverage and shall cover liability arising from premises, operations, independent contractors, products‐ completed operations, and personal and advertising injury. Use of any CGL form covering defense costs within the limits of insurance requires the prior written consent of City.

C. On the certificate of insurance, the Certificate Holder section should read as follows:

City of Redlands
Attn: Risk Management
P. O. Box 3005
Redlands, CA 92373

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees,
and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its
officers, employees and agents in performing the Services.

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ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

(i) Approve a rate, rule or regulation, or adopt or enforce a City law; (ii) Issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii)
Authorize City to enter into, modify or renew a contract; (iv) Grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) Grant City approval to a plan, design, report, study or similar item; (vi) Adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in- house counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

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8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.5 This Agreement shall be governed by and construed in accordance with the Department of the Treasury’s Interim Final Rule (31 CFR Part 35) ; 2 CFR Part 200 of Federal Grant Regulations; and the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.6 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

ARTICLE 9 – UNIFORM GUIDANCE PROVISIONS
By executing this Agreement, the Contractor hereby certifies that it will adhere to and comply with the following provisions as may be applicable to a Non-Federal Entity Contractor per Appendix II to Title 2 CFR Part 200 of the Federal Uniform Guidance:

9.1 Remedies for Brea ch – Any waiver by the City of any breach of any one or more of the terms of this Agreement shall not be construed to be a waiver of any subsequent or other breach of the same or of any other term of this Agreement. Failure on the part of City to require exact, full and complete compliance with any terms of this Agreement shall not be construed as in any manner changing the terms or preventing City from enforcement of the terms of the Agreement.

9.2 Termination for Cause - This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Redlands Regular Meeting of 10-3-23
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Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

9.3 Equal Employment Opportunity – No construction is to be funded with moneys under this program; as such, the funds used for this program are not subject to Equal Employment Opportunity.

9.4 Davis-Bacon, as amended (40 U.S.C. 3141-3148) – No construction is to be funded with moneys under this Program; as such, the funds used for this program are not subject to Davis Bacon.

9.5 Contract Work Hours/Safety Standards Act (40 U.S.C. 3701-3708)- Where applicable, all contracts awarded by the City in excess of $100,000 that involve the employment of mechanics or laborers shall include a provision for compliance with 40 U.S.C. 3702 and 3704
, as supplemented by Department of Labor Regulations (29 CFR Part 5). Under Section 40 U.S.C. 3702, each contractor shall be required to compute the wages of every mechanic and laborer on the basis of a standard workweek of 40 hours. Work in excess of the standard workweek is permissible provided that the worker is compensated at a rate of not less than 1 1/2 times the basic rate of pay for all hours worked in excess of 40 hours in the workweek. The requirements of 40 U.S.C. 3704 are applicable to
construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.

These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

9.6 Rights to Inventions – Contracts or agreements for the performance of experimental, developmental, or research work shall provide for the rights of the Federal Government and the recipient in any resulting invention in accordance with 37 CFR Part 401.2, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by
the U.S. Department of the Treasury.

9.7 Clean Air Act (42 U.S.C. 7401-7671q) and Water Pollution Act (33 U.S.C. 1251-1387) – Contracts and subgrants of amounts in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 – 7671q) and the Redlands Regular Meeting of 10-3-23
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Federal Water Pollution Control Act as amended (33 U.S.C.A. Section 1251 - 1387).

Violations shall be reported to the U.S. Department of the Treasury and the Regional Office of the Environmental Protection Agency (EPA).

9.8 Energy Efficiency – Mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94 - 163, Dec. 22, 1975; 42 U.S.C.A.

Section 6201, et. seq., 89 Stat.871).

9.9 Debarment and Suspension (Executive Orders (E.O.) 12549 and 12689) – No contract shall be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with OMB guidelines at 2 CFR 180 that implement E.O.s 12549 and 12689, “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than E.O. 12549.

9.10 Anti-Lobbying Certification (31 U.S.C.A. 1352) – The language of the certification set forth in this paragraph 9.10 shall be required in all contracts or subcontracts entered into in connection with this program activity and all Contractors shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C.A. Section 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and no more than $100,000 for such failure. “The undersigned certifies, to the best of his or her knowledge or belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant loan or cooperative agreement, he/she will complete and submit Standard Form –
LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.”

9.11 Procurement of Recovered Materials – A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with 42 U.S.C. Section 6962 of the Solid Waste Disposal Act (42 U.S.C.A. Section 6901, et seq.), as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Redlands Regular Meeting of 10-3-23
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Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

9.12 Access to Records and Records Retention - Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services. Such books shall be available at reasonable times for examination by City at the office of the Contractor. The Contractor, shall allow all duly authorized Federal, State, and/or City officials or authorized representatives access to the work area, as well as all books, documents, materials, papers, and records of the Contractor, and any sub- consultants or sub-contractors, that are directly pertinent to this specific program for the purpose of making audits, examinations, excerpts, and transcriptions. The Contractor, and any sub-consultants or sub-contractors, further agree to maintain and keep such books, documents, materials, papers, and records, on a current basis, recording all transactions pertaining to this agreement in a form in accordance with generally acceptable accounting principles. All such books and records shall be retained for such periods of time as required by law, provided, however, notwithstanding any shorter periods of retention, all books, records, and supporting detail shall be retained for a period of at least eight (8) years after the expiration of the term of this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS CONTRACTOR

By: ___________________________ By: _________________________ Paul T. Barich, Mayor David Ireland, General Manager
Redlands Ranch Market
ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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EXHIBIT "A"

SCOPE OF SERVICES

A. Purpose:

According to a Resident COVID-19 Impact Survey conducted by the City, Redlands’ residents listed food assistance as one of the top 3 areas of relief that would be of greatest benefit in aiding their recovery from the economic effects of COVID-19. The Grocery Gift Card Program would provide relief to impacted and disproportionately impacted households by issuing a monthly grocery gift card exclusively for the purchase of food at Contractor’s grocery retail store
for a period of 12 months.

During the term of this Agreement for the ARPA Program - Grocery Gift Card Purchase entered into between Contractor and the City, Contractor shall provide up to 1,687 gift cards on a monthly basis to the City through October 2023. The gift cards are for exclusive use at Contractor’s grocery retail store for purchase of food items only.

B. Description of services/deliverables:

The City will accept applications from eligible households and distribute the gift cards beginning in June 2022 and will continue to accept applications until October 1st 2022.

The program will conclude with the distribution of the final monthly gift card or October 2023, whichever is sooner.


Because the City will be accepting applications on a rolling basis from May-October 1, 2022, the number of needed gift cards will vary each month, but will not exceed 1,687 in any given month. The Contractor must designate a window timeframe to allow City staff to communicate the number of gift cards needed for the following month. The Contractor MUST register on SAM.gov and provide UEI, DUNS or TIN # prior to commencement of services and before any payment to be made

The monthly services/deliverables include:
 Provide the number of requested physical gift cards to the City each month  Gift cards must be valued at $100 each
 Ensure that participant purchases made with gift cards exclude all purchases of tobacco and alcohol products
 Ensure that gift cards are used to purchase food only by participants

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EXHIBIT "B"

PROJECT SCHEDULE

May - October 1,
2022
• Participant Enrollment Period
June 2022 -
October 2023
• Eligible households receive monthly gift cards from
City program staff- provided to staff by contractor
October 31,
2023 or sooner
• Program concludes when the last enrollee receives
their final (12th) gift card
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EXHIBIT "C"

PAYMENT SCHEDULE

Proposed Scope of Work Product or Outcome

The Scope of Work for this effort
encompasses the description of
services/deliverables found in Exhibit A,
Sections A-B. All Scope of Work activities
will be completed by the end of the contract
term.

 Must register on SAM.gov and
provide UEI, DUNS or TIN # prior to
commencement of services and before
any payment to be made

 Provide the determined number of gift
cards requested by the City each
month – not to exceed a maximum of
1,687 gift cards in any given month

 Ensure that participant purchases
made with gift cards exclude all
purchases of tobacco and alcohol
products

 Ensure that gift cards are used to
purchase food only by participants

Monthly Invoice Not To Exceed $168,700.00

TOTAL NOT TO EXCEED

$2,024,400.00

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EXHIBIT “D”

INVOICE FORM

TO BE PROVIDED ON LETTERHEAD

Contractor Name: About Foods Inc., dba Redlands Ranch Market

Mailing Address:

Redlands Ranch Market
800 E. Lugonia Ave.

Redlands CA, 92374

Invoice Number:

Payment Request for Services Rendered

Please provide a brief description of services performed:

Date Deliverable Cost

Total for this Invoice:

$

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EXHIBIT "E"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self- insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

CONTRACTOR

By: Date: ___________________
David Ireland, General Manager
Redlands Ranch Market

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FIRST AMENDMENT TO AGREEMENT TO PERFORM NON-PROFESSIONAL

FOR EQUIPMENT AND SUPPLIES

This first amendment (“First Amendment”) to the agreement for the provision of ARPA Resident Food Assistance Program - Grocery Gift Cards (“Agreement”), dated May 17, 2022, by and between the City of Redl ands, a municipal corporation ( “City”), and About Food Inc., dba Redlands Ranch Market, a California S Corporation (“Contractor”) is made and entered into this 3rd day of October, 2023.

RECITALS

WHEREAS, it is the desire of the City and Contractor to amend their existing Agreement, specifically to extend the term of the agreement to March 31, 2024, and update the City’s representative;

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Contractor agree as follows:

AGREEMENT

Section 1. Article 1 of the Agreement, entitled "Engagement of Contractor," is hereby amended to read as follows:

“1.1 City hereby engages Contractor to provide up to 1,687 gift cards on a monthly basis to City commencing as of the Effective Date of this Agreement through March 2024 (the “Services”).”

Section 2. Article 3 of the Agreement, entitled “Responsibilities of City,” is hereby amended to read as follows:

“3.2 City designates Selina Sanchez, Grants Coordinator, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.”

Section 3. Article 4 of the Agreement, entitled “Performance of Services,” is hereby amended to read as follows:

“4.1 The Services shall commence immediately after the Effective Date of this Agreement. Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by this reference.

The term of this Agreement shall commence on May 17, 2022 and expire on March 31, 2024, unless terminated earlier as provided herein or otherwise modified by the Parties.”

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2 I:\cmo\Agreements\Ranch Market First Amendment FY22-0223.docx-jm Section 4. Exhibit “A” of the Agreement, entitled “Scope of Services,” is hereby amended as shown in Exhibit “1,” attached to this First Amendment.

Section 5. Exhibit “B” of the Agreement, entitled “Project Schedule,” is hereby amended as shown in Exhibit “2,” attached to this First Amendment.

Section 6. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of October 3, 2023.

CITY OF REDLANDS CONTRACTOR

________________________________ By: ________________________________ Eddie Tejeda, Mayor Dave Ireland, General Manager
Redlands Ranch Market

ATTEST:

__________________________________
Jeanne Donaldson, City Clerk

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3 I:\cmo\Agreements\Ranch Market First Amendment FY22-0223.docx-jm EXHIBIT 1

SCOPE OF SERVICES

A. Purpose:

According to a Resident COVID-19 Impact Survey conducted by the City, Redlands’ residents listed food assistance as one of the top 3 areas of relief that would be of greatest benefit in aiding their recovery from the economic effects of COVID-19. The Grocery Gift Card Program would provide relief to impacted and disproportionately impacted households by issuing a monthly grocery gift card exclusively for the purchase of food at Contractor’s grocery retail store for a period of 12 months.

During the term of this Agreement for the ARPA Program - Grocery Gift Card Purchase entered into between Contractor and the City, Contractor shall provide up to 1,687 gift cards on a monthly basis to the City through March 2024. The gift cards are for exclusive use at Contractor’s grocery retail store for purchase of food items only.

B. Description of services/deliverables:

The City will accept applications from eligible households and distribute the gift cards beginning in June 2022 and will continue to accept applications until March 1st, 2023.

The program will conclude with the distribution of the final monthly gift card or March 2024, whichever is sooner.

• Because the City will be accepting applications on a rolling basis from May-March 1, 2023, the number of needed gift cards will vary each month but will not exceed 1,687 in any given month. The Contractor must designate a window timeframe to allow City staff to communicate the number of gift cards needed for the following month. The Contractor MUST register on SAM.gov and provide UEI, DUNS or TIN # prior to commencement of services and before any payment to be made.

The monthly services/deliverables include:
• Provide the number of requested physical gift cards to the City each month • Gift cards must be valued at $100 each
• Ensure that participant purchases made with gift cards exclude all purchases of tobacco and alcohol products
• Ensure that gift cards are used to purchase food only by participants

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4 I:\cmo\Agreements\Ranch Market First Amendment FY22-0223.docx-jm EXHIBIT 2

PROJECT SCHEDULE

May - March
2023
• Participant Enrollment Period
June 2022 -
March 2024
• Eligible households receive monthly gift cards from
City program staff- provided to staff by contractor
March 31, 2024
or sooner
• Program concludes when the last enrollee receives
their final (12th) gift card
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City Council/Successor Agency Meeting J. 7.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Cooperative Fire Protection Agreement between the City of Redlands and the Bureau of Land Management (BLM) California Desert District, and authorize Fire Chief Sessler to execute the same (Fire Chief Sessler)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve a Cooperative Fire Protection Agreement between the City of Redlands and the Bureau of Land Management California Desert District, and authorize Fire Chief Sessler to execute the same.

RECOMMENDATION:

Staff recommends approval of the Cooperative Fire Protection Agreement between the City of Redlands and the Bureau of Land Management California Desert District, and authorize Fire Chief Sessler to execute the same.

DISCUSSION:

Currently, the Bureau of Land Management has approximately 467 acres within the City of Redlands in the Santa Ana River area. While Redlands is responsible for approximately 1,794 acres in the project area, BLM has reclaimed their statutory responsibility to protect their land, which is called Area 69. This area encompasses a land mass that runs north of the southern bluff of the Santa Ana River; south of Greenspot Road in the City of Highland; east of the 210 Freeway; and west of Greenspot/Florida in Highland.

The well-defined boundary provides a mutually protected zone between the BLM and the City of Redlands. The BLM is responsible only for wildland fire protection and not improvement or infrastructure. The respective cities retain the Redlands Regular Meeting of 10-3-23
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protection and not improvement or infrastructure. The respective cities retain the statutory responsibility of providing EMS and fire protection for improvements/infrastructure on the BLM land.

Overall, the addition of Area 69 will be beneficial to the City of Redlands. The response of Federal resources will assist in suppression efforts and will alleviate potential financial burdens associated with suppression costs. BLM, through its cooperator (Forest Service), will augment the ground response, provide aerial supervision, and bring rotary wing aircraft into the Area upon dispatch. Through the Unified Command process, both agencies will provide a stronger and greater weighted response with specialized resources.

ALTERNATIVES:

The City Council may choose not to enter into this Cooperative Fire Protection Agreement with the Bureau of Land Management.

STRATEGIC PLAN:

Priority B - Public Health and Safety
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:

Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2023-2024
Revenue Generating: N
Appropriation Required Y/N: N
Discussion:

There is no fiscal impact associated with the approval of the Cooperative Fire Protection Agreement with the Bureau of Land Management. The agreement serves to formalize cooperative action that already occurs.

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Attachments
USDI BLM Agreement
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APP Agreement No.

BLM Agreement No.

COOPERATIVE FIRE PROTECTION AGREEMENT
Between The

CITY OF REDLANDS
And The

USDI BUREAU OF LAND MANAGEMENT, CALIFORNIA DESERT

DISTRICT

This COOPERATIVE FIRE PROTECTION AGREEMENT is made and entered into by and between the City of Redlands, hereinafter referred to as “the City”, and the USDI, Bureau of Land Management, California Desert District, hereinafter referred to as the “BLM,” under the authority and provisions of: Reciprocal Fire Protection Act of May 27, 1955 (42 U.S.C. 1856a), I. PURPOSE

The purpose of this Agreement is to provide for cooperation in the prevention, detection, and suppression of wildland fires within the protection areas of parties’ signatory to this Agreement. This Agreement describes the conditions in which “mutual aid” periods are established to provide resources to each other on a non-reimbursable basis. This Agreement also describes the conditions of "Assistance by Hire" on a reimbursable basis.

This Agreement provides for cooperation only in wildland fire management activities on lands managed by the City of Redlands boundaries. The BLM shall not respond to structure fires, vehicle fires or traffic accidents in lieu of the City. The BLM, as available, can respond to such incidents when adjacent wildlands covered under this Agreement are threatened by fire from such incidents.

Any requests for Redlands resources to respond to incidents outside of the City of Redlands will be through the California Fire Assistance Agreement (CFAA) or another agreement.

II. STATEMENT OF MUTUAL BENEFITS AND INTERESTS
The BLM has the responsibility for prevention, protection, and suppression of wildland fires on Federal administered lands, and on adjacent or intermingled State and private forested lands as identified through the California Master Cooperative Wildland Fire Management and Stafford Act Response Agreement (CFMA).

The City of Redlands has the responsibility for prevention, protection, and suppression of wildland fires on private lands, structure fires and other non-wildland fires within the established city boundaries. These structures and lands protected by Redlands are intermingled or adjacent to lands protected by the BLM.

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Nothing in this Agreement shall be considered as obligating the parties to this Agreement to expend funds.

III. EXHIBITS

The following Exhibits are hereby incorporated into this agreement: Operating Plan, Resource Lists, Special Management Areas, Agencies Frequencies and Agencies Contact Lists. Except for the Operating Plan, exhibits to this Agreement maybe revised upon the mutual agreement of the parties, and the latest revision will automatically be incorporated into this Agreement.

If there are any conflicts between the Agreement and an exhibit, the Agreement takes precedence.

IV. OPERATING PLANS

The parties will meet annually, prior to the initiation of fire season, to review and update, if necessary, the Operating Plan (OP). This OP will include protection area maps/links for all parties, lists of principal personnel, dispatching procedures, and any other items identified in this Agreement as necessary for efficient implementation. This OP, as it may be updated from time to time, shall become attached to and made a part of this Agreement. See the attached exhibits hereto and incorporated herein by reference.

V. GENERAL PROVISIONS

1. RECIPROCAL FIRE PROTECTION (MUTUAL AID) As deemed appropriate, the parties will include within the OP reciprocal Initial Attack response areas for lands of intermingled or adjoining protection responsibilities. Within such areas the Supporting Party will, upon request or voluntarily, take Initial Attack action in support of the Protecting Party. The Protecting Party will not be required to reimburse the Supporting Party for Initial Attack actions taking place in these areas within the first 12 hours following initial dispatch of suppression resources. All assistance beyond this Mutual Aid period will be Assistance by Hire (ABH) and will be billed retroactively for the full period from the time of initial dispatch. Reciprocal initial attack will follow the guidelines specified in the current OP.

2. REQUESTED ASSISTANCE Outside Initial Attack areas, when requested by the Protecting Party, the Supporting Party will, within their capability, provide initial action to mitigate the incident or other support on wildland fires. Such requested assistance is reimbursable.

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3. ASSISTANCE BY HIRE Assistance by Hire (ABH) is the provision of fire suppression resources, by one to another, on a reimbursement basis. All requests for ABH must be clear and precise and shall be processed and recorded through the dispatching systems of the Parties. Requests not processed in this manner will not be reimbursable. Personnel, equipment, supplies, or services provided by the Supporting Party and essential to filling the resource order, which are necessary and reasonable, shall be considered as reimbursable as ABH.

Except for Mutual Aid, all requests for fire suppression assistance in either party’s Direct Protection Area (DPA) shall be ABH. Any other resources provided by the Supporting Party, and not specifically ordered by the Protecting Party, shall be considered a voluntary contribution, and not reimbursed under the terms of this agreement.

This Agreement only covers BLM requests for ABH for those lands protected or managed by the City of Redlands. Any request by other Federal Agencies for Redlands resources must be processed through the CFAA or some other local agreement.

4. INDEPENDENT ACTION Except as otherwise described in the OP, any party on its own initiative and without reimbursement may go upon lands protected by the other party to suppress wildfires, if the fire is a threat to property within that party's protection responsibility. In such instances, the party who takes the action will promptly notify the Protecting Party.

If either party takes Initial Attack action on a fire independently, the Supporting Party will furnish the Protecting Party a preliminary report (oral) of the action taken through the Emergency Command Centers as soon as possible.

5. CLOSEST FORCES The parties agree to aggressively pursue Initial Attack plans that utilize “Closest Forces Concept” wherever appropriate, and to identify preplanned Initial Attack areas within their respective protection responsibility areas. This philosophy dictates that the closest available resources, regardless of agency, shall be utilized initially. The emphasis to get the closest resources to respond to initial attack fires is in the best interest of all parties.

6. NOTIFICATIONS Each party will promptly notify the Protecting Party of fires burning on or threatening lands for which that party has protection responsibility. When performing Initial Attack actions, the Supporting Party will, as soon as possible, notify the Protecting Party in accordance with the OP; detailing what equipment and personnel have been dispatched to the incident location.

7. BOUNDARY LINE FIRES Both parties shall have responsibility for Initial Attack in the case of a Boundary Fire. Neither party will assume the other is aware of the fire or is taking action. The officer-in-charge who arrives first at the boundary line fire will act as Incident Commander. When both parties have arrived, they will mutually agree to the designation of the Incident Commander or the initiation of a Unified Command structure.

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8. COST SHARING On multi-jurisdictional incidents and incidents which threaten or burn across direct protection boundaries, the parties will jointly develop and execute a written cost share agreement which describes a fair distribution of financial responsibilities. Billing timeframes are dictated by the cost share agreement. These timeframes supersede the billing timelines identified in Clause 17.

9. COMMUNICATION SYSTEMS The parties agree to share the use of communication systems, radios and radio frequencies for the implementation of this Agreement. Sharing of frequencies must be approved only by authorized personnel for each party and documented in an Exhibit attached hereto and incorporated herein by reference.

10. FACILITIES, EQUIPMENT AND SUPPORT The parties may procure, loan, lease, share or exchange facilities, equipment, and support services. This may include, but is not limited to, such things as dispatch centers, training facilities, administrative offices, fire stations, air attack bases, lookouts, warehouses, vehicles, fire equipment, remote automated weather stations, lightning “detection” equipment and communications equipment. The OP may outline conditions for specific situations. Whenever it has been mutually agreed, fees for such use, as might be found in special use permits or other similar documents, may be waived. Any operational costs required for such proposed use may be shared and reimbursed by the using party.

11. JOINT PROJECTS The parties may jointly conduct appropriate mutual interest projects to maintain or improve the fire protection capability of the parties. Such projects will be properly documented in a Supplemental Project Agreement signed by each party prior to starting the project, which agreement shall include an explanation of the objectives of each undertaking and the role each party will play in accomplishing that objective. Any shared cost or reimbursements will be governed in accordance with the Supplemental Project Agreement.

12. REPLACEMENT OF FIRE SUPPLIES Replacement of Party-owned supplies that are lost, damaged, or expended may be re-supplied at the incident prior to demobilization and according to established procedures. Items not available at the incident and that have been approved for replacement by the incident will be documented and an "S" number will be issued to authorize replacement after the resource leaves the incident.

The following items are not reimbursable in the execution of this Agreement and are considered standard personal support supply/equipment.

a) Incident position support kits
b) Calculators
c) Computers
d) Printers
e) GPS units
f) Cell phones costs
g) Personal telephone charges
h) Support items normally available in Supply Unit, e.g., tents, sleeping bags, pads, water coolers, etc.

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13. PRESERVATION OF EVIDENCE Both parties will take action to protect and preserve the fire origin area and evidence pertaining to the fire cause. Both parties will notify the other party when they have located and secured the fire origin. Both parties agree to share information during the investigation in cases of cost recovery/trespass when the fire is caused by a third party.

14. TRAINING The parties will cooperate to ensure that jointly provided training will produce, maintain, or enhance safe and effective fire and aviation programs. The intent is to provide high quality training that will minimize training costs by sharing of resources, standardization of courses, improve firefighting efficiency and safety. Each party will bear the cost of training for their respective employees unless specifically addressed in the OP.

15. FIRE TRAINING CENTERS The parties agree to reimburse (or bill) for fire training rendered at training center(s). Billing and reimbursement procedures for this training will use the process identified at the respective fire training facility. Reimbursement and billing arrangements for the rent of either party's training facilities is also considered part of this Agreement and billings will also be processed as identified by each training facility. Currently, neither party has a training center.

16. INDIRECT COST RATES Indirect costs are those items of expense incurred as part of general management and administrative support of an organization. These costs are not attributable to a specific project, program, or output, but are distributed among many benefiting activities. Often, they are proposed as a percentage of direct project costs and are referred to as administrative costs, overhead, or burden. Examples may include office space, computer equipment, postage, utilities, salaries for administrative activities, such as procurement, personnel, accounting, and so forth. Direct charging of these costs, however, may be appropriate if they can be specifically identified to a project or program and the nature of the work performed creates a unique need or requires an extensive amount of support.

The parties agree to the following:

1. If the payment recipient has never received or does not currently have a negotiated indirect cost rate, they are eligible for a de Minimis indirect cost rate up to 10% of Modified Total Direct Costs (MTDC). MTDC is defined as all salaries and wages, fringe benefits, materials and supplies, services, travel, and contracts up to the first $25,000 of each contract.

For rates greater than 10%, the payment recipient shall provide either an applicable negotiated indirect cost rate agreement (NICRA) from a cognizant Federal agency, or an indirect cost rate summary in a format that clearly defines the indirect cost rate and MTDC.

The payment recipient must maintain adequate documentation to support the methodology and computation of the indirect cost rate. Documentation must be made available to the Federal agency upon request.

Failure to provide adequate documentation supporting the indirect cost rate could result in disallowed costs and repayment to the Federal agency.

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17. BILLING PROCEDURES The Supporting Party will bill the Protecting Party for actual costs incurred for ABH. Reimbursements will be limited to the provisions of the Agreement and the applicable OP and will be authorized on the resource order or other documentation produced by the incident.

Reimbursable costs may include transportation, salary, overtime, per diem and other approved expenses of Supporting Party personnel.

Parties shall submit a bill within 90 days of the incident being declared out (i.e., the fire being controlled).

Parties must use their own invoice form for billing under this Agreement to avoid any confusion with other services that may have been ordered under other agreements.

Invoices must identify Supporting Party’s name, address, UEI number, fire name, order and request number, and bill number and amount. Invoice supporting documentation must include description of services performed, period of services performed, and any applicable cost share agreements.

Supporting documentation will itemize details of billing, listing personnel, equipment, travel and per diem, aircraft, supplies and purchases as approved in the attached OP. It will also include itemized deductions for maintenance and repair of equipment.

Invoices for services under this agreement must be sent to:

Bureau of Land Management City of Redlands

BUREAU OF LAND MANAGEMENT
Email: [email protected]

CITY OF REDLANDS
Email:

[email protected]

All bills will have a payment due date 60 days upon receipt.

Contested Billings: Written notice that a bill is contested will be e-mailed to the party within 60 days of receipt of the invoice and will fully explain the contested items. Contested items should be resolved no later than 60 days following receipt of the written notice. Parties are responsible for facilitating resolution of contested billings.

18. FIRE PREVENTION Parties may agree to share responsibilities and materials for fire prevention activities. Materials may include posters for display in public buildings, businesses, and the like.

Parties may share responsibility for fire prevention and rural fire safety presentations and demonstrations.

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19. FIRE RESTRICTIONS AND CLOSURES Parties will notify each other of any restrictions or closures in or near each other’s protection areas.

20. PRESCRIBED FIRE AND FUELS MANAGEMENT Parties will keep each other informed of Prescribed Fire operations when near the other Party’s protection areas.

21. NATIONAL EMERGENCIES Parties to this Agreement may respond upon request to National declared emergencies provided there are no statutory prohibitions against such use. Any requests for Redlands resources outside of the City of Redlands will be through the CFAA or another agreement.

22. EMPLOYMENT POLICY Employees of the parties to this Agreement shall always be subject only to the laws, regulations, and rules governing their employment, regardless of incident location, and shall not be entitled to compensation or other benefits of any kind other than specifically provided by the terms of their employment.

23. EXAMINATION OF RECORDS Each party shall give the other, or their authorized representative, access to, and the right to examine all records, books, papers, and documents related to this Agreement as provided by the Freedom of Information Act (FOIA) and Privacy Act. Parties shall retain and make supporting documents available for a period of 7 years after final payment.

24. FUNDING LIMITATION Nothing herein shall be considered as obligating either party to expend, or as involving either in any contract or other obligation for the future payment of, money in excess of funding approved and made available for payment under this Agreement and any modification thereto.

25. NATIONAL INTERAGENCY INCIDENT MANAGEMENT SYSTEM Parties to this Agreement will operate under the concepts defined in the National Interagency Incident Management System (NIMS) including Incident Command System (ICS), qualifications system, certification system, training system, the management of publications, and participate in the review, exchange, and transfer of technology as appropriate for providing qualified resources, and for the management of incidents covered by this Agreement.

26. FIREFIGHTER & OVERHEAD QUALIFICATIONS The BLM agrees to send qualified personnel who meet all position requirements specified in PMS-310-1 to any Redlands incident. Redlands agrees to send qualified personnel who meet the training and qualification standards specified by Redlands policies.

27. PERSONAL PROTECTIVE EQUIPMENT The parties agree to provide their respective responding personnel with approved personal protective equipment (PPE) suitable for the assignment.

In the case of Federal Agency resources, NFPA standards apply in wildland fire situations. In the case of resources NFPA or CAL OSHA, title 8 specifications meet the requirement. At no time will personnel respond without the approved PPE.

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28. LAW ENFORCEMENT The parties shall render mutual assistance in law enforcement activities pertaining to wildfire investigations and the gathering of evidence, and in actual court prosecutions to the fullest extent practicable. Law enforcement efforts shall be coordinated to the maximum extent possible, at all levels by all parties.

29. EQUIPMENT The party that owns the equipment is responsible for the operation, service, and repair of such equipment. Notwithstanding the general waiver of claims against each other, the Protecting Party shall pay or reimburse for damage in excess of normal wear and tear, and shall replace or reimburse items lost or destroyed, except for damages occurring as a result of negligence by the Supporting Party. Special rates for Federal Excess Personal Property (FEPP) equipment will be displayed in the rate schedules, which eliminate any purchase or replacement costs for the apparatus.

30. RECIPROCAL FIRE WAIVER OF CLAIMS Except as expressly set forth in Section 12, Parties to this agreement shall each be responsible for their own losses arising out of the performance of this agreement, and
each party hereby waives any claim against any other party for compensation for any loss or damage of its property and/or personal injury or death of its employees or agents occurring as a consequence of performance of this agreement; provided, this provision shall not relieve any party from responsibility for claims from third parties for losses for which the party is otherwise legally liable.

31. NONDISCRIMINATION Parties shall comply with all Federal statutes relating to nondiscrimination and all applicable requirements of all other Federal laws, Executive orders, regulations, and policies. These include but are not limited to Sections 119 and 504 of the Rehabilitation Act of 1973 as amended, which prohibits discrimination on the basis of race, color, religion, sex, age, national origin, marital status, familial status, sexual orientation, participation in any public assistance program, or disability.

32. ACCIDENT INVESTIGATIONS Whenever an accident occurs involving the equipment or personnel of a Supporting Party, the Protecting Party shall take immediate steps to notify the Supporting Party that an accident has occurred. As soon as practical, the Protecting Party shall initiate an investigation of the accident. A team made up of appropriate representatives from all affected agencies shall conduct the investigation. Costs for investigation personnel are party-specific and will be borne by the Sending Party. Other accident or incident investigation costs are the fiscal responsibility of the party(ies) that has jurisdiction and/or investigative responsibility. The sharing of information between parties on accident investigations and their findings and probable causes is a valuable tool for safety and must be encouraged.

33. FREEDOM OF INFORMATION ACT (FOIA) Any information furnished to the Federal Agencies under this instrument is subject to the Freedom of Information Act (5 U.S.C. 552).

34. UNIQUE ENTITY ID NUMBER The City shall furnish their Unique Entity ID (UEI) number upon execution of this agreement. The UEI was previously known as the Dunn and Bradstreet Number (DUN). You may obtain a UEI number by visiting www.sam.gov.

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35. ELECTRONIC FUNDS TRANSFER (EFT) The City shall designate a financial institution or an authorized payment agent through which a federal payment may be made in accordance with US Treasury Regulations, Money, and Finance at 31 CFR 208, which requires that federal payments are to be made by EFT to the maximum extent possible. A waiver may be requested, and payments received by check by certifying in writing that one of the following situations apply:

1. The payment recipient does not have an account at a financial institution.

2. EFT creates a financial hardship because direct deposit will cost the payment recipient more than receiving a check.

3. The payment recipient has a physical or mental disability, or a geographic, language, or literacy barrier.

To receive EFT payments, the recipient/cooperator shall register in the System for Award Management (SAM). The City of Redlands may register by going to www.sam.gov and follow the instructions provided online. For assistance, contact the SAM User Help by contacting the supporting Federal Service Desk at (866) 606-8220 or www.fsd.gov .

36. PREVIOUS AGREEMENTS CANCELED This Agreement supersedes and cancels any prior Cooperative Fire Protection Agreement between the parties.

37. TERMINATION Both parties retain the right to terminate their participation under this Agreement by providing 30 days written notice to the other party.

38. MODIFICATIONS Within the scope of the instrument must be made by mutual consent of the parties, by the issuance of a written modification, signed and dated by all parties, prior to any changes being performed. The parties are not obligated to fund any changes not properly approved in advance.

39. COMMENCEMENT/EXPIRATION DATE This instrument is executed as of the date of last signature and is effective for five years from that date, at which time it will expire unless extended.

If this agreement expires during an incident, the terms of this agreement will apply until the end of the incident. The parties must execute a written modification within 30 days following the incident to properly document the time extension.

40. POSSESSION OF AGREEMENT AND OP ON INCIDENTS On incidents, the Supporting Party shall furnish the Protecting Party, upon demand, a signed copy of this Agreement and current OP.

41. ALTERNATE DISPUTE RESOLUTION The parties agree to cooperate in good faith to resolve disputes informally. In the event of any issue(s) under this agreement that cannot be resolved, the parties can provide a written notice of dispute to their respective agency’s next level for review and resolution. The written notice must include:
a. An explanation of the reason for the dispute, including relevant facts; and b. Citation to the relevant provision(s) of the agreement; and c. Copies of supporting documents, if any; and
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42. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their respective areas for matters related to this instrument.

Principal City of Redlands Contacts:

Redlands Fire Program Contact Redlands Fire Administrative Contact Name: Rich Sessler, Fire Chief
Address: 35 Cajon Street, Suite 12,
Redlands, CA 92373
Telephone: 909-798-7600

Email: [email protected]
Name: Bruni Reyes
Address: 35 Cajon Street, Suite 12,
Redlands CA 92373
Telephone: 909-798-7695

Email: [email protected]

Principal BLM California Desert District Office Contacts:

Bureau of Land Management Contact Bureau of Land Management Administrative Contact
Paul Gibbs, Fire Chief CA Desert District
4955 Canyon Crest Drive
Riverside, CA 92507
Telephone: 951-903-4135
Email: [email protected]
Sandra Nieman, Incident Business Specialist
1201 Bird Center Drive
Palm Springs, CA 92262
Telephone: 909-665-2490
FAX: 951-697-5299
Email: [email protected]
Alternate Administrative Contact:

Vanessa Kobilis, State Fire Business Analyst
2800 Cottage Way, Ste W-1623
Sacramento, CA 95825
Telephone: 916-978-4446
FAX: 916-978-4438
Email: [email protected]

43. AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this instrument. In witness whereof, the parties hereto have executed this instrument as of the last date written below.

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IN WITNESS WHEREOF, the parties have executed this Agreement as of the last date written below:

RICH SESSLER, Fire Chief
City of Redlands Fire Department

Date

MICHELL LYNCH, District Manager
U.S. Bureau of Land Management, California Desert District

Date

The authority and format of this instrument have been reviewed and approved for signature.

VANESSA KOBILIS, BLM STATE FIRE BUSINESS ANALYST Date

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EXHIBIT A

COOPERATIVE FIRE PROTECTION AGREEMENT

OPERATING PLAN

I. IDENTIFICATION

This Operating Plan (“OP”) is between City of Redlands (“Redlands”) and the United States Department of the Interior Bureau of Land Management (“BLM”), California Desert District, sometimes referred to herein as the “parties” or “agencies.” Undefined terms shall have the same meaning as that set forth by the parties in the Cooperative Fire Protection Agreement and Stafford Act Response Agreement.

II. AUTHORITY

This Operating Plan is required by the local Cooperative Fire Protection Agreement (“CFPA”), referred to herein as the Agreement, between Redlands and the Bureau of Land Management. This plan shall be attached to and become part of the Agreement upon signature of all the parties and should be reviewed annually.

III. PURPOSE

This Operating Plan provides the officers and employees of the parties with guidelines and information necessary to properly execute the terms of the Agreement.

IV. DELINEATION AND DESCRIPTION OF FIRE PROTECTION E L E M E N T S

The Direct Protection Areas (“DPA”) of the following protection units are covered by this plan:

• City of Redlands

• United States Department of the Interior – Bureau of Land Management California Desert District

A. Direct Protection Area Boundaries:

Boundaries will be delineated on a GIS layer. Link to the DPA maps:

http://www.arcgis.com/apps/View/index.html?appid=1484ce1c5824487da50f24b0369e9247

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The First map below identifies Area 69 Redlands/Highland area.

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The second map below identifies the BLM managed lands (yellow parcels) within the City of Redlands and surrounding area.

DPA boundaries will be reevaluated annually. When the need to change the DPA boundary is identified, the Protecting Party will notify the Supporting Party of the need for a change in writing by email or letter.

B. Reciprocal Fire Protection (Mutual Aid) and Closest Forces Concept:

Protection units shall coordinate their Initial Attack (“IA”) response by utilizing the "closest forces" to each planned response area, agreeing to which resources will be automatically dispatched, and entering that planned response in that party’s individual dispatch database. All resources except aircraft listed in the initial attack planned response will be “Mutual Aid” for up to 12 hours from the time of initial dispatch. All other ordered resources will be Assistance by Hire. “Mutual Aid” periods, during which the Parties provide resources to each other on a non-refundable basis, carries the same meaning as that set forth in the Agreement.

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If agreed to by the Supporting Party unit, fire engines may be used for move-up and cover assignments on a Mutual Aid basis. Otherwise, move-up and cover assignments will be on Assistance-By-Hire basis. Move-up and cover resources may be ordered directly between the Parties to this OP.

Move up and cover resources provided by the Bureau of Land Management are limited to wildland fire response, where vegetation is the primary fuel. BLM will not supplant local government responsibilities, or routinely serve as the primary emergency response to non-wildland fire emergencies (for example, medical aids, HAZMAT, automobile accidents, water rescue, and so forth). The Protecting Party may provide vehicle fuel, minor maintenance, and lodging at no cost to the Supporting Party, who is coming to the aid of the Protecting Party.

D. Special Management Considerations:

“Special Management Areas” where restrictions on normal suppression methods apply include such areas as Federal Wilderness Areas, Wilderness Study Areas, Federal Wild and Scenic Rivers, Areas of Critical Environmental Concern, Designated Critical Habitat for Threatened and Endangered Species, sensitive cultural sites, botanical areas and areas with naturally occurring asbestos. In most of these areas, the use of dozers for fireline construction is the most impacting action and should be avoided, except in situations where life and property are directly threatened. The use of dozers in Wilderness and/or Wilderness Study Areas requires authorization from the authorized Federal Agency Administrator prior to use.

It is essential to request an Agency Administrator Representative/Agency Representative and Resource Advisor from the jurisdictional agency to advise the supporting agency regarding specific modified suppression necessary in these areas. Specific objectives for protection of sensitive resources will be included in Wildland Fire Decision Support System (WFDSS) analyses and the Incident Commander will incorporate special management considerations into the incident planning process.

A list and map of Special Management Areas is included in Exhibits E1-E4. The Jurisdictional Agency will provide necessary instructions for suppression and other wildland fire management actions in a supplement to this Operating Plan. The supplement and more detailed maps of Special Management Areas will be provided to all command centers and to appropriate local suppression units.

The Jurisdictional Agency will provide necessary instructions for fire management actions in a supplement to this Operating Plan for the following areas as applicable:

1. Wilderness Areas

2. Wild and Scenic Rivers

3. Research Natural Areas

4. Wilderness Study Areas

5. Cultural and Archeological Sites
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6. Roadless Areas

7. Communities/Structures

8. Threatened and Endangered Species

9. State Parks with SRA located within Federal DPA

10. Other areas identified in land management planning documents or otherwise requiring special procedures.

E. Non-Wildland Fire Emergencies:

When Redlands resources are covering a federal station, they may be dispatched to structure or other fires, medical aid calls, or other emergency incidents.

Federal resources may be requested to respond to non-wildland fire emergencies but will only provide assistance commensurate with the policies and training of the responding personnel and equipment. Redlands shall notify the Federal Interagency Communication Center (FICC) of all Non-Wildland Fire Emergencies occurring on Federal Lands and provide necessary information required for agency reporting requirements.

F. Wildfire Suppression Activity Damage Repair:

Repair of suppression activity damage (e.g., spreading of dozer berms, installation of water bars, minor road repairs, etc.) will normally be done by the agency with direct protection responsibility for the fire as an integral part of overhaul/mop-up. Protecting and Jurisdictional Agencies may develop written suppression repair plans (refer to addenda). Suppression repair work should occur with oversight from Resource Advisors.

Specialized equipment may be needed to complete necessary erosion control work, especially in highly erodible soils. Protecting Party will order proper equipment needed to repair damage such as excavators or masticators. In extraordinary circumstances, such as excessively wide dozer lines, excessive slopes, or significant damage in highly sensitive areas, additional efforts may be needed, e.g. providing adequate ground cover (pulling brush back over lines or spreading rice straw). Any rehabilitation beyond the level described herein is the responsibility of the landowner.

G. Suppression Policy:

For all fires within Federal Direct Protection Areas and on Federal lands, the basic Initial Attack objective will be to control the fire at 10 acres or less. If the objectives are determined by a Federal Agency (for FRA) to be different than the objective for the surrounding area, the area shall be considered a Special Management Area (see Section D above).

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V. FIRE PROTECTION ORGANIZATION

See Exhibits C and D

Both protection units will, to the extent possible, provide fire prevention programs and enforcement as necessary to adequately address the fire problem in their Direct Protection Areas. In addition, units are encouraged to undertake joint prevention activities in areas of mutual interest whenever practical.

VI. QUALIFICATIONS/MINIMUM REQUIREMENTS:

All agencies (federal, state, local and tribal) accept each other’s standards for personnel qualifications.

VII. MAPS

The latest Federal agency map indicating land ownership will be used to display the information required in this Operating Plan. Maps will be kept on file in the headquarters office of each protection unit. The following items shall be shown on each map according to the attached standard legend:

A. Protection Boundary (DPA) and Mutual Threat Zones (MTZ’s) B. Protection Unit Facilities
C. Administrative Boundaries
D. Special Management Areas with approved suppression plans.

VIII. OPERATING PROCEDURES

A. Notification and Reports:

Notification of fires burning or threatening the lands of another agency will immediately be made by the Protecting Party once the location of the fire is verified by calling the 24-hour phone number shown in Exhibit H.

B. Mutual Dispatch Area Revisions or Establishment of IA dispatch needs:

The preplanned Initial Attack responses will be reviewed annually prior to fire season and revised as necessary to assure immediate coordinated response of the closest available resources for Initial Attack. Dispatch levels will be determined using the most recently calculated level of the Protecting Party.

C.

Joint Response Coordination:

In joint response or boundary fire situations, these guidelines should be followed to coordinate Initial Attack response between the agency’s signatory to this operating plan:

1. The unit receiving the first report of the incident will immediately notify the other agency, giving:

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b) Descriptive location
c) Legal location, or latitude and longitude
d) Aircraft radio frequency and contact
e) Ground radio frequency and contact
f) Responding resources

2. Each agency will dispatch its closest available resources according to the preplanned response criteria. Dispatchers of cooperating protection units should keep each other advised of the status of initial attack resources.

3. Any additional information obtained about the fire will be immediately shared with the other agency.

4. Once the location/jurisdiction is determined, affected agencies will go into unified command and the protecting agency with the greatest threat will become the Unified Ordering Point. If resources are needed from the Supporting Party, those resources may be kept by placing them on the Protecting Party’s Order Number.

D. Boundary Fires:

The first arriving officer of the responding agency is responsible for immediately determining the exact location and jurisdiction of the incident. Once the location is determined and it is safe to do so the protecting agency(cies) will take over coordination. The Agency with DPA responsibility may use or return the incoming resources of the other agencies. Fires in areas of Mutual Threat will be determined by the MTZ Maps and responding Chief Officer(s). The following guidelines apply to initial attack, extended attack, or major fire situations:

1. Unified Command: A Unified Command organization will be implemented on all boundary fires. While in unified command, the Agency Administrators and/or Incident Commanders of the involved agencies shall mutually agree upon fire objectives, strategies, commitment of agency resources, priorities, and establishment of a Unified Ordering Point.

When any agency operating on a Unified Command incident decides to change command and/or staff personnel it will inform and coordinate this action with all other agencies.

If it is determined that the fire is confined to the DPA of Redlands or the BLM, the protecting agency will designate an Incident Commander. If necessary, the protecting agency may request the supporting agency to assume command of the fire.

Agencies in Unified Command must collocate at the Incident Command Post.

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2. Incident Information: Incident information requests are to be referred to the protecting agency for single responsibility incidents. For joint responsibility incidents, appropriate unit line officers will jointly determine the need and procedures for operation of joint incident information centers. The participating agencies will attempt to reach agreement on origin and cause before release of fire cause information, or initiation of civil or criminal actions.

E. Assistance by hire and resource order process beyond IA:

All requests for fire suppression resources must be clear and precise (i.e. state the numbers and types of resources needed, the nature of the assignment, and the urgency of need), and processed and recorded through appropriate channels. Preplanned initial attack ordering will be as per Section IV above.

1. Aircraft Use:

Aircraft will be assistance by hire.

2. Handcrews and Dozers:

Handcrews and Dozers will be assistance by hire.

F. Agency Representatives/Agency Administrator Representatives:

It is mutually agreed that any agency providing resources may, at its own discretion, request an agency representative who will be ordered and paid for by the protecting agency. Any support staff required by an agency representative will be mutually agreed to and ordered by the protecting agency or will be considered a voluntary contribution.

An agency with jurisdictional interest, but not providing resources may, at its discretion, send an agency administrator representative who will be considered a voluntary contribution.

G. Interagency Sharing of Communications Systems and Frequencies:

A Cooperative Radio Frequency Plan specifying the radio frequencies available for shared use and any appropriate guidelines or restrictions for such use are attached as Exhibit F. Each responsible dispatch office shall retain control of, police the use of, and allocate frequency use as necessary.

In mutual aid situations, a common designated radio frequency identified in the OP should be used for incident communications. All incident resources should utilize and monitor this frequency for incident information, tactical use, and changes in weather conditions or other emergency situations.

See Exhibit F for frequency list.

H. Move-up and Cover Stations:

1. A “Cover Crew Guide” will be available at each fire station facility and contain enough information to allow a cover engine to provide Mutual Aid if called upon.

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2. There may be times when cooperators are involved in emergency operations and unable to provide mutual aid. In this case other cooperators may be contacted for assistance.

I. Shared Equipment Facilities and Services:

Authorization and conditions for the use of shared equipment, facilities, or services will be jointly developed according to the provisions of the Agreement.

J. Wildland Fire Decision Support System:

Wildland Fire Decision Support System (WFDSS) entry is required whenever a wildland fire is on or threatening federal lands if a fire exceeds initial attack or is being managed for multiple objectives including resource benefit. It is the responsibility of the appropriate federal line officer/manager to ensure inclusion of all federal partners affected (or designee) to complete and document the WFDSS decision. A BLM Agency Administrator needs to be assigned in WFDSS if BLM management lands are within the WFDSS planning area of another agency. It is the responsibility of the Incident Commander (or designee) to participate in the WFDSS decision process and to develop an achievable WFDSS decision, and to use the WFDSS decision in developing the Incident Action Plan. The final responsibility for implementation of safe appropriate strategy and tactics rests with the Incident Commander. https://wfdss.usgs.gov/WfdssApp/faces/facelets/login/WFDSSLogin.xhtml

K. Post-Incident Action Analysis:

Upon the request of a Fire Chief or Designee, a post-incident action analysis (critique) will be initiated for any fire escaping initial attack to obtain information that may enhance the administration of the Agreement or this Operating Plan. Any such critique should involve members of the incident command and general staffs, and officers from each involved protection and jurisdictional unit. The appropriate next higher-level office of each agency may also be invited to participate in or facilitate the critique. Any critique, upon completion, will be shared between the Parties.

L. Reimbursement and Compensation

1. Refer to the Agreement

IX. FIRE PREVENTION ACTIVITIES

A. General Cooperative Activities:

All protection units will, to the extent possible, provide fire prevention programs, inspections, and enforcement as necessary to adequately address the fire situations in their Direct Protection Areas.

In addition, units are encouraged to undertake joint prevention activities in areas of mutual interest whenever practical.

B. Information and Education:

1. Fire Danger Operations: The protection units will advise each other of increased fire danger and will coordinate activities, including patrols, as necessary to avoid any duplication of effort or public confusion.

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2. Smokey Bear Program: Protection units should cooperate in the coordinated delivery of Smokey Bear program in direct protection areas as well as areas close to the boundaries.

3. Local Educational Program: The use of interagency teams to conduct local educational programs is encouraged to facilitate improved public knowledge of the mission and responsibilities of all the cooperating agencies especially in direct protection areas.

4. Fire Prevention Signs: Coordination and placement of fire prevention signs should be used in order to prevent duplication of effort or sending of mixed messages. This is especially important for fire danger rating signs.

C. Engineering:

1. Railroads and Utilities: Where railroad or utility lines cross the protection boundary, the adjacent protection units should coordinate their inspections and contacts with the companies to achieve consistency in application of laws and regulations whenever possible.

D. Enforcement:

1. Burning and Campfire Permits:

a. Only Federal personnel will issue permits, when required, for project burning (other burning) on Federal lands.

b. Redlands personnel may issue California Campfire permits on BLM managed lands.

c. BLM and Redlands officers issuing burn permits on their own jurisdiction should solicit the cooperative participation of a representative of the other agency whenever appropriate.

2. Restrictions and Closures: When any party plans, activates, or deactivates any suspension, closure, or restriction, the adjacent protection unit(s) will be notified, and a copy of the notice promptly provided. BLM restrictions and closures will not affect City, private, BIA or SRA lands.

3. Fire Origin and Cause Determinations: Authorized Federal agency personnel may conduct an origin and cause determination of any wildfire originating in Federal DPA.

Redlands agency personnel may conduct an origin and cause determination of any wildfire originating in City DPA. Agency personnel (administrators) may decide that a joint investigation under Unified Command is appropriate. After consulting with each other, authorized Agency administrators will determine whether the agency with original jurisdiction needs to assume the full responsibility for the overall investigation.

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A. Periodic Reviews:

If collocated, both Agencies will make their facilities available to the other Agency at least one day during the fire season for an on-the-ground inspection of the operations under this plan. Parties shall provide at least ten (10) calendar days’ notice before their planned on-the- ground inspection.

B. Updating of Plan:

Both Agencies should meet at least annually by June 15, or as soon as reasonably practicable, to review the Operating Plan and Exhibits. These documents will be updated, as necessary.

C. Public Information:

Both Agencies will attempt to provide only current, accurate information on their own activities to the public or media, to refer inquiries to the appropriate agency, or to develop a joint response when the topic relates to cooperative efforts under this Operating Plan.

D. Budget Changes:

If during the effective period of this Operating Plan any unit receives a budget change (increase or decrease) that could significantly modify the provisions of this plan, a revision to the plan will be jointly negotiated.

E. Changes During the Year:

Any long-term change in the fire protection organizations which will directly affect the protection level of lands assigned to the direct protection of another unit under this Operating Plan must be agreed to in advance by the affected agencies. Discussions of potential changes should be initiated at the protection unit level and then referred to the next higher organizational level for approval or resolution.

F. Agency Reviews and Investigations:

1. The BLM will follow the Interagency Standards for Fire and Aviation Operations for Agency reviews and investigations.

2. Redlands will follow their agency policies & procedures and cooperate with federal agencies whenever possible.

G. Information Exchange:

To encourage the resolution of issues associated with this Agreement or this Operating Plan at the lowest possible organizational level, the Redlands Fire Chief is designated as the

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H. Interagency Training:

Interagency training activities can be mutually beneficial, and units are encouraged to:

1. Participate in shared local level training at each other's facilities on an ongoing basis.

2. Allocate available slots in appropriate formalized training sessions for personnel of the other agencies.

3. Utilize instructors from the other agencies when they are available.

4. Conduct fire officer meetings, tabletop exercise and field exercises when appropriate.

XI. COOPERATING AGENCY CONTACT LISTINGS:

See Exhibits G and H

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EXHIBIT B

Glossary

ADMINISTRATIVE RATE: That pre-established percentage charge that will be applied by the billing PARTY.

AIRCRAFT: Any firefighting fixed, or rotary-winged aircraft owned or contracted exclusively to Redlands or BLM.

ASSISTANCE BY HIRE: Fire suppression resources and associated support resources needed to fill the incident order that are to be reimbursed by the Protecting Party to the Supporting Party.

AVAILABLE: Following the Incident Command System protocols, the status of a firefighting resource that indicates its availability for assignment on an incident.

BACKFILLING: The act of providing cover staffing at the station or administrative site that has been vacated by the resources provided to the incident

BOUNDARY FIRE: A fire burning on or directly adjacent to the Direct Protection Boundary between Redlands and the BLM.

CLOSEST FORCES CONCEPT: The philosophy of committing the closest available appropriate resources, regardless of ownership, to a wildfire for initial response or for critical need.

COOPERATIVE FIRE PROTECTION: Specific fire protection services furnished by one party to the other on a reimbursable basis pursuant to the Operation Plan.

COST SHARE AGREEMENT: An interagency agreement describing the conditions and/or percentage of City and BLM financial responsibility for costs incurred as a result of jointly approved operations pursuant to the terms of this agreement.

DETECTION: The act or system of discovering and locating a fire.

DIRECT PROTECTION AREA (DPA): That area which, by law, is provided wildland fire protection by the City of Redlands or by the BLM. DPAs may include a mixture of City and BLM responsibility areas.

DIRECT PROTECTION AREA MAPS: Official maps which identify areas of direct wildland fire protection for each Party.

FEDERAL AGENCY ADMINISTRATOR: The managing officer of an agency, division thereof, or jurisdiction having statutory responsibilities for incident mitigation and management.

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25 \\files\dept\CMO\cmo\Agreements\USDI BLM Coop Fire Protection Agreement FY22-0262.docx-jm FEDERAL EXCESS PERSONAL PROPERTY (FEPP) PROGRAM: A program in which Federal property originally purchased for use by a Federal agency, but no longer needed by that entity, is acquired by the DOI for loan to one of the 50 States or the Territories for use in the State’s rural or wildland fire protection program. As a result, the equipment stays in service to America, protecting lives and property across the nation. The term “personal” simply refers to any tangible property that is not real estate. This can include trucks, aircraft, personal protective equipment, fire hose, et cetera, but not buildings.

FIRE HELICOPTER: A rotary wing aircraft provided by Redlands or the BLM for planned availability and initial fire response.

FIRE PREVENTION: Activities directed at reducing the number of fires that start, including public education, law enforcement, dissemination of information, and the reduction of hazards through engineering methods.

FIRESCOPE (Firefighting Resources of California for Potential Emergencies): A cooperative effort involving all agencies with firefighting responsibilities in California. Organized to create and implement new applications in fire service management, technology and coordination, with an emphasis on incident command and multi-agency coordination.

HANDCREW: A wildland fire suppression crew consisting of approximately 15 to 20 persons.

HELITACK: A firefighting module consisting of a “fire helicopter”, helitender, and firefighting crew.

The number of personnel in the crew may vary.

HOSTING UNIT: The organization or area responsible for the incident or the area where the incident occurs.

INCIDENT: An occurrence or event, either human-caused or natural phenomenon that requires action by emergency service personnel to prevent or minimize loss of life or damage to property and/or natural resources.

INCIDENT COMMANDER: The first company officer at the scene that is in charge of the incident and who has overall command at the scene.

INITIAL RESPONSE or INITIAL ATTACK: Resources initially committed to an incident.

JURISDICTIONAL AGENCY: The agency having overall land and resource management and/or wildland fire protection responsibility for a specific geographical or functional area as provided by federal, state or local law.

JURISDICTIONAL PARTY: The party which has overall land and resource management and/or protection responsibility as provided by law.

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MOVE-UP AND COVER: Identifies a relocation of fire suppression resources from their established location to a temporary location to provide fire protection coverage for an initial response area.

MUTUAL AID: Automatic initial response by suppression resources (excluding aircraft and pilot[s]) as for specific pre-planned initial response areas and provided at no cost to the Protecting Party for the first specified hours from the time of initial report. Mutual Aid is limited to those Initial response resources or move-up and cover assignments that have been determined to be appropriate by the Supporting Party. Aircraft (fixed and rotary-winged, including pilot[s]) shall always be Assistance by Hire, EXCEPT when the response is under a unified command and the fire threatens both local and federal jurisdictions. Fiscal responsibility for all aircraft will be determined by the ordering process, utilization and cost share agreements.

PRESCRIBED FIRE: The planned use of fire on wildlands to accomplish specific objectives including reducing fire hazard, providing flood protection, enhancing wildlife and fisheries, or improving water yields and/or air quality.

PROTECTING PARTY: The Party responsible for providing direct wildland fire protection to a given area pursuant to this agreement.

RECIPROCAL FIRE PROTECTION (MUTUAL AID): Automatic initial response by suppression resources as specified in the Operating Plan for specific pre-planned initial response areas and provided at no cost to the Protecting Party for the specified mutual aid period. Aid is limited to those resources or move-up and cover assignments that have been determined to be appropriate in the Operation Plan.

REIMBURSABLE WORK: Reinforcements exceeding reciprocal fire protection services furnished by either Party, at the request of the other, or fire protection furnished as a chargeable cooperative fire protection service

REPAIR OF SUPPRESSION ACTIVITY DAMAGE: Those activities undertaken by fire suppression forces during or immediately after the control of a wildfire to ensure the prevention of erosion or to repair other damages resulting from fire suppression activities.

RESOURCE ADVISOR (READ and/or REAF): Provides guidance during the implementation of rehabilitation activities. Identifies potential resource issues that may occur as a result of the incident or incident activities. Develops a recommended fire suppression rehabilitation plan for the agency administrator and the incident commander.

SENDING PARTY: Either the Protecting Party or the Supporting Party.

SUPPORTING PARTY: The Party directly contributing suppression, rescue, and support or service resources to the Party possessing direct fire protection responsibility for the area upon which an incident is located.

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UNIFIED COMMAND: The organizational structure implemented on multi-jurisdictional incidents.

The Parties' Incident Commanders will jointly determine incident objectives.

WILDFIRE: An unwanted fire burning uncontrolled on wildland.

WILDLAND: Lands covered wholly or in part by timber, brush, grass, grain, or other flammable vegetation.

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EXHIBIT C

RESOURCES - REDLANDS FIRE DEPARTMENT

LOCATION IDENTIFIER ICS
TYPE

STAFFING PERIOD
Station 261
525 E. Citrus Ave
Redlands, CA 92373
Medic Engine 261
Medic Truck 261
Battalion Chief
OES8638
1 1

3 3
4 1
Cross staffed
12 Months

Station 262
1690 Garden Street
Redlands, CA 92373

Medic Engine 262
Brush Engine 262

1 3
3 Cross staffed

12 Months

Station 263
10 W. Pennsylvania Ave.

Redlands, CA 92373
Medic Engine 263
Water Tender 263
Incident Support 263
1 2
3 Cross staffed
Cross staffed
12 Months

Station 264
1270 W. Park Ave.

Redlands, CA 92373
Medic Engine 264
Medic Squad 264
Brush Engine264
1 3
3 2
Cross staffed

12 Months

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EXHIBIT D

RESOURCES BLM CALIFORNIA DESERT INTERAGENCY FIRE

PROGRAM (CDIFP)

LOCATION IDENTIFIER ICS TYPE STAFFING PERIOD

Redlands
Engine 261 1 3 12 months
Truck 261 1 4 12 months
Battalion Chief 1 1 12 months
OES8638 3 Cross staffed 12 Months
Engine 262 1 3 12 months
Brush Engine 3 Cross staffed 12 months
Engine 263 1 3 12 months
Water Tender 263 2 Cross staffed 12 months
Incident Support 263 Cross staffed 12 months
Engine 264 1 3 12 months
Squad 264 2 12 months
Brush Engine 3 Cross staffed 12 months

Hole-In-Wall
Engine 7373 3 5 May-Sept.

Engine 7374 (NPS) 3 5 May-Sept.

Salt Wells Engine 7377 3 5 May-Sept.

Yucca Valley
Engine 7371
(NPS)
3 5 May-Sept.

Engine 7372 3 5 May-Sept.

Olancha Engine 7663 6 4 May-Sept.

Morongo
Reservation
Engine 7370 3 5 May-Sept.

El Cajon Patrol 7540 N/A 1 12 Months
Palm Springs Engine 7660 6

4 12 Months
Reserve Engine 7661 6 2 As Needed
Riverside Patrol 7542 N/A 1 12 Months
El Centro Patrol 7541 N/A 1 12 Months
Note: All BLM and NPS Engines are 4x4
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EXHIBIT E-1

SPECIAL MANAGEMENT AREAS BLM

Special Suppression Requirements within BLM Wilderness Areas (WAs), Wilderness Study Areas (WSAs) and Area of Critical Environmental Concern (ACEC).

This EXHIBIT to the Operating Plan of the Cooperative Fire Management Agreement is to establish suppression requirements on BLM lands managed as Wilderness Areas, Wilderness Study Areas, and Areas of Critical Environmental Concern. There are certain policy and practical differences in management of WAs, WSAs and ACECs with respect to other public land. These differences are based on the “Interim Management Policy and Guidelines for Lands under Wilderness Review” Handbook, Fire Management section. The main consideration is to eliminate surface disturbance associated with fire suppression activities. Areas of Critical Environmental Concern will be managed under the same criteria as Wilderness Areas and Wilderness Study Areas.

Attached are:

1. Special Suppression Requirements for WAs, WSAs and ACECs (Addendum E-2)

2. Wilderness Areas, Wilderness Study Areas, and Area of Critical Environmental Concern Areas (see link below.

3. Maps of WAs, WSAs and ACECs by county (see link below).

Maps:

https://nifc.maps.arcgis.com/apps/View/index.html?appid=810ab59da5e749bc88e8ae106 72eb07b
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California Desert District - BLM

EXHIBIT E-2

SPECIAL SUPPRESSION REQUIREMENTS WITHIN

WILDERNESS AREAS, WILDERNESS STUDY AREAS
(WSA), BLM WILDERNESS AREAS, AND AREAS OF CRITICAL

ENVIRONMENTAL CONCERN (ACEC)

The lands within the California Desert District have significant value to the BLM and to the public that uses them. Many special flora and fauna species exist in a delicate balance with their environment. Human disturbances to habitat and or the individual can have dramatic consequences whether intended or not. All fire activities are based on the requirements identified in agency planning documents that exist in each of our response areas. At a minimum, the BLM Zone Fire Management Officers (Division Chief) will have a copy of the BLM fire management plan. Agency Administrators will provide additional requirements in writing or in briefings.

Special Management Areas where restrictions on normal suppression methods apply include such areas as Federal Wilderness Areas, Wilderness Study Areas, Federal Wild and Scenic Rivers, Areas of Critical Environmental Concern, habitat for Threatened and Endangered Species, sensitive cultural sites, botanical areas, and areas with naturally occurring asbestos. In most of these areas, the use of dozers for fireline construction is the most impacting action and should be avoided, except in situations where life and property are directly threatened.

It is essential to request a Resource Advisor from the jurisdictional agency to advise the protecting agency regarding specific modified suppression necessary in these areas.

Specific objectives for protection of sensitive resources will be included in Wildland Fire Decision Support System (WFDSS) analyses and the Incident Commander will incorporate special management considerations into the incident planning process. In the absence of an Agency Administrator, a qualified Agency Administrator Representative will be assigned to incidents to represent the political, social, and economic issues of the Agency Administrator to the incident commander.

The jurisdictional agency will provide necessary instructions for suppression and other wildland fire management actions. To provide the best information possible, information from unit and agency specific Fire Management Plans, Land Use Plans, and Resource Management Plans will be provided as necessary. These reference documents provide agency specific guidelines concerning each Special Management Area and considerations to be taken while engaging in fire suppression/ rehabilitation activities in the identified areas, as well as maps of Special Management Areas. Maps of Special Management Areas should be provided to all command centers/dispatch centers and to appropriate local suppression units.

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There are guidelines in place for "light hand on the land" and Minimum Impact Suppression Tactics (MIST) actions for fire suppression tactics in the California Desert.

MIST Guidelines can be found in the IRPG.

The main consideration is to eliminate surface disturbances associated with fire suppression efforts as much as possible within BLM Wilderness, Wilderness Study Areas (WSA) and Areas of Critical Environmental Concern (ACEC). This also reduces rehabilitation costs associated with suppression activities. The BLM-managed lands near the Santa Anna Wash are in an ACEC.

Repair of suppression activity damage (e.g., spreading of dozer berms, installation of water bars, minor road repairs, etc.) will normally be done by the agency with direct protection responsibility for the fire as an integral part of overhaul/mop-up. Any rehabilitation beyond this level is the responsibility of the landowner or jurisdictional government agency.

PRINCIPLES

1. When engaged in suppressing wildfires in wilderness, WSAs or ACECs, the following Special Suppression Requirements will be incorporated into the fire suppression action:

a. Safety of fire-fighting personnel will receive the highest priority. b. All suppression actions will be carried out in a manner that least impairs wilderness values, i.e., minimum impact suppression techniques.

Any action necessary to prevent loss of life or real property may be taken, even if the action impairs wilderness values or ACEC values if such action is consistent with the values at risk and the safety of personnel.

c. All fires in wilderness, WSAs or ACECs that are protected by a non-Interior agency will have an Interior Department Agency Representative and Resource Advisor (READ) assigned to the fire to advise the protecting agency of Interior Department laws and policies, including the Wilderness Act.
d. Incident equipment (bulldozers/tractors) will not be used in wilderness areas or WSAs, except to prevent loss of human life or real property, or in extreme circumstances to protect specific or essential park resources, specifically authorized by the BLM State Director. Dozer use in ACECs needs approval of the Field Manager.
e. All rubber-tired suppression vehicles will be driven on existing residual ways of passage.

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f. Engines and portable pumps may be used to support fire line construction through hose lays, where possible.
g. Suppression tactics will attempt to use foam, fire-line explosives, fugitive (uncolored) retardant and other new technologies in lieu of more surface- disturbing suppression tactics.
h. Retardant will be dropped no closer than 300 feet from any wetland or riparian area.
i. Where feasible, it will be acceptable to burn out ridges, washes, other natural barriers and roads to stop the spread of fire and serve as control lines. Fire lines may tie into but not proceed through meadows, spring areas, riparian zones, or cultural sites.
j. Helicopters and retardant aircraft may be used in initial attack and reinforcement as deemed necessary by the Incident Commander. Helicopters may be landed on existing heliports, helispots, or unimproved sites in wilderness, WSAs and ACECs.
k. Fire suppression repair requirements will be determined by the Incident Commander and the Agency Representative. Suppression repair will be determined during suppression activities while fire forces and equipment are still on incident.

2. A Wildland Fire Decision Support System (WFDSS) decision must be published for every wildfire burning BLM-managed lands that is not immediately suppressed. The WFDSS will prescribe the level of suppression action. The WFDSS may prescribe actions that range from surveillance/monitoring to full suppression. The WFDSS will be used to reconcile resource management issues as they relate to the wildfire.

3. The Agency Administrator or their delegated representative is responsible for developing and approving the WFDSS in conjunction with the Incident Commander.

4. Fire management and suppression will conform to the Fire Management Plan that is in force for the lands in question.

5. The signatories will support standardized job performance requirements and qualification for agency representatives and READs between agencies.

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EXHIBIT E-3

REHABILITATION GUIDELINES FOR FEDERAL LANDS

Rehabilitation is a critical need. This need arises primarily because of the impacts associated with fire suppression and the logistics that support it. The process of constructing control lines, transport of personnel and materials, providing food and shelter for personnel, and suppression activities has a significant impact on sensitive resources regardless of the mitigating measures used. Therefore, rehabilitation must be undertaken in a timely, professional manner. During implementation, the resource advisor should be available for expert advice and support of personnel doing this work as well as quality control.

Rehabilitation Guidelines:
a. Pick up and remove all flagging, litter and equipment. Dispose of trash appropriately. b. Clean fire pit of unburned materials and fill back in. c. Discourage use of newly established foot trails created during the suppression effort by covering with brush, limbs, small diameter poles, and rotten logs in a naturally appearing arrangement.
d. Replace dug-out soil and/or duff, and obliterate any berms created during suppression.
e. If impacted trails have developed on slopes greater that 6%, construct water bars according to the following spacing guide:

FIRE
LINE

GRADIEN
T

EROSION HAZARD RATING FOR AREA

(Assume very high is not available)
Percent Low Medium High Very High
1-6 400 ft. 350 ft. 300 ft. 250 ft.
7-9 300 ft. 250 ft. 200 ft. 150 ft.
10-14 200 ft. 175 ft. 150 ft. 125 ft.
15-20 150 ft. 120 ft. 90 ft. 60 ft.
21-40 90 ft. 70 ft. 50 ft. 30 ft.
41-60 50 ft. 40 ft. 25 ft. 15 ft.

Dozer lines and hand lines:

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A. Pull dozer berms back onto the control lines.

B. Waterbars will be constructed when needed. The table above provides recommended spacing for these structures. As a rule of thumb, construct waterbars at an angle of approximately 5 degrees greater than the slope angle.

C. Reshape the control line to match the natural contour of the terrain where major disturbance has taken place. Be sure to maintain natural drainage patterns across lines.

D. If seeding is needed, use only locally collected native seed.

E. Consider using existing seed in native topsoil displaced in dozer berms to provide future plant coverage.

F. Where soil has been exposed and compacted, such as in camps, trails, helispots, and staging areas, scarify the top 2-4 inches and spread cut brush over the barren area.

G. Where trees were cut or limbed, cut stumps flush with ground level and scatter limbs out of sight in the unburned area.

H. Remove newly cut tree boles that are visible from trails or meadows. Drag other highly visible woody debris created during the suppression effort into timbered areas and disperse.

Tree boles that are too large to move should be slant cut so a minimal amoun t of the cut surface is exposed to view.

I. Leave tops of felled trees attached. This will appear more natural than scattering the debris.

J. Break down dams where they have been used as fill sites and return area to natural conditions. Replace any displaced rocks or stream bed material that has been moved.

K. Walk through adjacent area and evaluate your rehab effort to determine additional needs.

Source: Border Agency Fire Council - Natural Resources Protection Guidebook for Fire Management and Law Enforcement Officers, June 1998.

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EXHIBIT E-4

INTERAGENCY POLICY FOR AERIAL AND GROUND DELIVERY

OF WILDLAND FIRE CHEMICALS NEAR WATERWAYS AND

OTHER AVOIDANCE AREA
This policy is an expansion and update for the 2000 and 2009 updated Guidelines for Aerial Delivery of all wildland fire chemicals, including retardant, foam, and water enhancers, which were established and approved by the Department of the Interior (DOI). The policy includes additional avoidance areas (both aquatic and terrestrial) for aerial delivery of fire chemicals as designated by individual agencies.

This policy does not require the helicopter or airtanker pilot-in-command to fly in such a way as to endanger his or her aircraft, other aircraft, or structures or compromise ground personnel safety.

Aerial Delivery Policy:

Avoid aerial application of all wildland fire chemicals within 300 feet (ft.) of waterways.

• Additional mapped avoidance areas may be designated by individual agency.

Ground Delivery Policy:

Avoid application of all wildland fire chemicals into waterways or mapped avoidance Definition of Waterway:

Any body of water (including lakes, rivers, streams, and ponds) whether or not it contains aquatic life.

Definition of Waterway Buffer:

300 ft. distance on either side of a waterway
Guidance for pilots:

Pilots will avoid all waterways and additional mapped avoidance areas designated by individual agencies. To meet the 300 ft. waterway buffer zone or additional mapped avoidance areas guideline, implement the following:
• All Aircraft: When approaching a waterway or other avoidance areas, the pilot shall terminate application of wildland fire chemical approximately 300 ft. before reaching the area. When flying over a waterway, the pilot shall not begin application of wildland fire chemical until 300 ft. after crossing the far bank or shore. The pilot shall make adjustments for airspeed and ambient conditions such as Redlands Regular Meeting of 10-3-23
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wind to avoid the application of wildland fire chemicals within the 300 ft. buffer zone. Riparian vegetation may be an indicator of waterways and pilots should confirm to the extent possible that no water is present before dropping.

Exceptions:

• When alternative line construction tactics are not available due to terrain constraints, congested area, life and property concerns or lack of ground personnel, it is acceptable to anchor the wildland fire chemical application to the waterway.

When anchoring a wildland fire chemical line to a waterway, use the most accurate method of delivery in order to minimize placement of wildland fire chemical in the waterway (e.g., a helicopter rather than a heavy airtanker). • Deviations from the policy are acceptable when life or property is threatened, and the use of wildland fire chemical can be reasonably expected to alleviate the threat. • When potential damage to natural resources outweighs possible loss of aquatic life, the unit administrator may approve a deviation from these guidelines.

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EXHIBIT F

FREQUENCIES

Redlands and BLM agree to authorize use by the other Party frequencies for fire/emergency within or adjacent to the Parties’ responsibility areas.

Note: BLM will be changing to a 32-tone system over the next several months (see below).

BLM FREQUNCIES

CH RX TX USE
1 166.4875 167.0750 CDD FIRE REPEATER (SECONDARY)
2 166.3750 166.9750 CDD ADMIN REPEATER (PRIMARY)
3 168.3000 168.3000 BLM SOA
4 168.4875 168.4875 R5 A/G-53
5 169.1125 169.1125 R5 A/G-59
6 156.0750 156.0750 CALCORD (TONE 6)
7 154.0325 155.9175 BDC V4 R
8 154.2950 154.2950 VFIRE 23 (TONE 6)
9 154.2725 154.2725 VFIRE 24 (TONE 6)
10 154.2875 154.2875 VFIRE 25 (TONE 6)
11 154.3025 154.3025 VFIRE 26 (TONE 6)
12 172.5000 166.2750 JTP BELL RX PL 146.2 TX PL 127.3 13 171.6750 166.2750 JTP ONYX RX PL 146.2 TX PL 141.3 14 171.1000 169.5500 DVP REPEATER
15 169.9875 164.0875 MNP REPEATER
16 168.6250 168.6250 AIR GUARD (TONE 1)

NOAA WEATHER SERVICE 1
RX 162.550

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CDD REPEATER TONES (From North to South)
(USE WITH CDD CH.2)

SITE TONE SITE TONE
CERRO GORDO 7 SNOW 29
ROGERS 3 INDIO HILLS 6
BIRD SPRINGS 2 CALICO 9
GOVERNMENT 1 TORO 10
TURQUOISE 4 CHUCKWALLA 11
CHRISTMAS TREE 30 LYONS 12
OLD WOMANS 31 LAGUNA 13
FROST 5 TABLE 17
RODMAN 20 BLACK 14
BOX SPRINGS 28 TECATE 15
ONYX PEAK 8

CALIFORNIA STANDARD 32 TONES

TONE FREQ NAC TONE FREQ NAC
1 110.9 $455 17 67.0 N/A
2 123.0 $4CE 18 71.9 N/A
3 131.8 $526 19 74.4 N/A
4 136.5 $555 20 77.0 N/A
5 146.2 $5B6 21 79.7 N/A
6 156.7 $61F 22 82.5 N/A
7 167.9 $68F 23 85.4 N/A
8 103.5 $40B 24 88.5 N/A
9 100.0 $3E8 25 91.5 N/A
10 107.2 $430 26 94.8 N/A
11 114.8 $47C 27 97.4 N/A
12 127.3 $4F9 28 118.8 N/A
13 141.3 $585 29 173.8 N/A
14 151.4 $5EA 30 179.9 N/A
15 162.2 $656 31 186.2 N/A
16 192.8 $788 32 203.5 N/A

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REDLANDS FIRE DEPARTMENT

FREQUENCIES

Bendix-King Radio group and 800 Radio
Command: 2-CMD-3 (800) MHz
Primary Tac: BDC V15
Secondary: BDC V17
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EXHIBIT G

REDLANDS FIRE DEPARTMENT

CONTACTS

HEADQUARTERS OFFICE
35 Cajon Street, Suite 12
Redlands, CA 92373 (909) 798-7600
Name Rank
Office
Phone Cell Phone Email
Rich Sessler Fire Chief 700 (909) 798-7604 (909) 714-1795 [email protected] Vacant Deputy Chief 701
Reggie Brown Battalion Chief 705 (909)798-7693 (909) 265-6128 [email protected] Dave Ketcherside Battalion Chief 704 (909) 233-9041 [email protected] Nathan Bristol Battalion Chief 706 (909)836-4609 [email protected] Josh Hannan Battalion Chief 707 (909)742-2080 [email protected]

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EXHIBIT H
BUREAU of LAND MANAGEMENT

CONTACTS

HEADQUARTERS OFFICE
4955 Canyon Crest Drive
Riverside, CA 92507
Name
Radio
Identifier Office Phone Cell Phone Location Email
Paul Gibbs CH 7100 NA 951-903-4135 Riverside [email protected] Freddie Espinoza CH 7101 NA 951-903-4137 Riverside [email protected] Ray Ucha DV 7106 NA 951-903-4136 Lancaster [email protected] James Gannon DV 7102 NA 951-903-4141 Riverside [email protected] Scott Truman DV 7105 951-382-2917 951-269-9021
San Bernardino
FICC/ECC [email protected]
Vacant DV 7104 760-367-3041 760-221-5801 Yucca Valley
James Aragon DV 7103 760-252-6008 951-903-4139 Apple Valley [email protected] Jason Winbigler BC 7120 760-219-5417 951-903-4140 El Cajon [email protected] Mitch Silvester BC 7124 NA 760-499-9449 Riverside [email protected] Robert
Giovannetti BC 7121 NA 951-567-1650 Riverside [email protected] Garth Crow BC 7122 NA 760-628-4422 Riverside
Eric Downard BC 7125 760-240-8538 760-718-8048 Apple Valley [email protected]

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City Council/Successor Agency Meeting J. 8.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the First Amendment to the Professional Services Agreement with Carollo Engineers, Inc. for the Tate Water Treatment Plant Raw Water Influent Pipeline Replacement Project to extend the completion time by 12-months to October 18, 2024 (Municipal Utilities and Engineering Department Director Harris) MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motion is provided:

I move to approve the First Amendment to the Professional Services Agreement with Carollo Engineers, Inc. for the Tate Water Treatment Plant Raw Water Influent Pipeline Replacement Project to extend the completion time by 12-months to October 18, 2024.

RECOMMENDATION:

Staff recommends City Council approve the First Amendment to the Professional Services Agreement with Carollo Engineers, Inc. for the Tate Water Treatment Plant Raw Water Influent Pipeline Replacement Project to extend the completion time by 12-months to October 18, 2024.

DISCUSSION:

The City extracts groundwater and receives raw water from two (2) surface water sources for treatment and disinfection to meet drinking water standards prior to distribution through the potable water system. Santa Ana River surface water is received and treated at the Hinckley Water Treatment Plant, and Mill Creek surface water is received and treated at the Tate Water Treatment Plant (Tate). Tate has a potable water treatment capacity of twenty million gallons per day (20 MGD), with average daily production of seven (7) MGD and peak day production of eleven (11) MGD during the peak water use season Redlands Regular Meeting of 10-3-23
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production of eleven (11) MGD during the peak water use season (July-September). Tate operates in the 2,340' pressure zone and is able to supply approximately eighty-seven percent (87%) of the City's water service area customers. The Tate facility has been upgraded, and its processes enhanced to improve water supply reliability by allowing State Water Project water to be mixed with Mill Creek water for treatment. Brady & Associates, Inc. recently completed a Condition, Structural, and Seismic Assessment of the Tate raw water transmission line and recommended replacement.

The goal of this phase of the Tate Water Treatment Plant Raw Water Influent Pipeline Replacement Project (Project) is to engineer a new raw water influent pipeline from the box structure near the Southern California Edison Power House #1, across Mill Creek, and joining existing pipeline valving at the Tate connection point. The Project also includes a distribution pipeline to Crafton Water Company with two (2) separate valve and flow meter vaults. The influent pipeline will likely be constructed in two (2) separate phases in the future and construction documents will be provided for each phase.

On April 19, 2022, City Council approved a Professional Services Agreement with Carollo Engineers, Inc. (Carollo) for this phase of the Project and determined the Project to be exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act. The engineering phase of the Project is currently under-budget. However, coordinating engineering reviews and permitting with outside agencies has caused unanticipated delays that require a completion time extension to the Agreement. The First Amendment to the Agreement extends the completion time by twelve (12) months. If approved, the amended completion date will be October 18, 2024. No additional Agreement revisions are proposed.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

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REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:

John R. Harris, Municipal Utilities and Engineering Director Fiscal Impact
Discussion:

There is no fiscal impact associated with this action.

Attachments
Carollo Professional Services Agreement
Carollo Engineers, Inc. First Amendment
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1 I:\cmo\Agreements\Carollo Engineeris, Inc. First Amendment FY22-0251.docx-jm

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This first amendment (“First Amendment”) to the agreement for Engineering services related to the Tate Water Treatment Plant Raw Water Influent Pipeline Replacement Project dated April 19, 2022 (“Agreement”), by and between the City of Redl ands, a municipal corporation (“City”), and Carollo Engineers , Inc. (“Consultant”), is made and entered into this 3rd day of October, 2023.

RECITALS

WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically to extend the contract term by twelve (12) months to October 18, 2024.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AMENDMENT

Section 1. Section 4.2 of Article 4 (“Performance of Services”) of the Agreement, is hereby amended to read as follows:

“4.2 The term of this Agreement shall be for a period of thirty (30) months commencing as of the Effective Date, unless terminated earlier as provided herein.”

Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of October 3, 2023.

CITY OF REDLANDS Carollo Engineers, Inc.

________________________________ By: ________________________________ Eddie Tejeda, Mayor Graham J.G. Juby, Senior Project
Manager

ATTEST:

__________________________________
Jeanne Donaldson, City Clerk
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City Council/Successor Agency Meeting J. 9.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Purchase Order with USA Bluebook for Water and Wastewater Treatment Plant Supplies for an amount not-to-exceed $150,000 (Municipal Utilities and Engineering Director Harris) MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motion is provided:

I move to approve the purchase order with USA BlueBook, Inc. for an amount not-to-exceed $150,000.

RECOMMENDATION:

Staff recommends City Council approval of a purchase order with USA Bluebook, Inc. for an amount not-to-exceed $150,000.

DISCUSSION:

In accordance with the City's purchasing policy, City staff developed a Request for Bid (RFB) for Water and Wastewater Treatment Plant consumables and supplies on June 8, 2023. The RFB was competitively advertised, and the City Clerk conducted a public bid opening on June 22, 2023. USA Bluebook submitted the lowest responsive and responsible bid.

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Vendor Name Bid
Amount Comments
Ferguson $80,152.88 Bid rejected, vendor did not bid on all line items
USA Bluebook $111,638.42 All Line Items Bidded
Aviate
Enterprise $168,295.17 All Line Items Bidded
Staff recommends City Council approval of a purchase order for an amount not-to-exceed $150,000.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Ashley Rosario, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 23/24
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $150,000
Budgeted Y/N: Y
Account No.: 501900-521900
Discussion:

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Discussion:

There is no fiscal impact associated with this action. The approved FY 23/24 MUED budget includes funding for these purchases.

Attachments
RFB USA Bluebook
Bid Report
Bid Analysis Summary
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BID NO. 20230608-AR BID DATE: 6/8/2023
Annual P.O. W/WW TREATMENT PLANT SUPPLIES FISCAL YEAR: 2023/2024 Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 HACH 27256 Water, Deionized, 4 L 12 $56.26 $675.12 $52.61 $631.32 $34.72 $416.64 2 HACH 246149 Formazin Turbidity Standard, 4000 NTU, 500 mL 6 $167.07 $1,002.42 $96.02 $576.12 3 HACH 2097000 Disposable Wipes, 11 x 22 cm, 280 per package 60 $13.35 $801.00 $10.33 $619.80 4 HACH 2105560 DPD Free Chlorine Reagent, Swiftes Dispenser Refill Vial, 250 Tests 30 $119.98 $3,599.40 $85.40 $2,562.00 $56.89 $1,706.70 5 HACH 2444400 Chlorine (Total) Test Kit, Model CN-21P 10 $131.18 $1,311.80 $121.95 $1,219.50 $76.33 $763.30 6 HACH 2659505 Stablcal® Turbidity Standards Calibration Kit, 0 - 7500 NTU, Sealed Vials 10 $621.49 $6,214.90 $383.15 $3,831.50
7 HACH 2660153 Stabl cal® Turbidity Standard, 20.0 NTU, Bottle (1 L) 1 2 $310.08 $3,720.96 $180.42 $2,165.04 8 HACH 2756549 pH Electrode Storage Solution, 500 mL 6 $72.11 $432.66 $44.47 $266.82 9 HACH 2947600 Buffer Solution Kit, Color-coded, pH 4.01, pH 7.00 and pH

10.01, 500 mL 6 $54.65 $327.90 $51.11 $306.66 $35.40 $212.40 10 HACH 7121649 Turbidity Standard, Stablcal®, 400.0 NTU, 500 mL 6 $143.01 $858.06 $85.93 $515.58 11 HACH 9531000 Pocket Pro pH Tester 4 $239.24 $956.96 $115.43 $461.72 12 HACH HQ440D HQ440D Laboratory Dual Input, Multi-Parameter Meter 2 $3,342.69 $6,685.38 $1,918.30 $3,836.66 13 HACH LXV445.99.10112 Hach TU5300sc Low-Range Turbidimeter 5 $3,706.23 $18,531.15 $2,773.00 $13,865.00 14 HACH LZY901 Hach Glass Verification Rod, <0.1 NTU (Solid Secondary Standard) 2 $1,958.03 $3,916.06 $1,465.00 $2,930.00
15 HACH LZY835 Hach StablCal Calibration Set w/ RFID Tags 2 $939.59 $1,879.18 $703.00 $1,406.00 16 HACH LPV442.99.01012 TU5200 Laboratory Laser Turbidimeter without RFID, EPA Version 2 $7,270.78 $14,541.56 $5,440.00 $10,880.00
17 HACH LXV445.99.53112 TU5300 sc Low Range Laser Turbidimeter with Flow Sensor, Automatic Cleaning, RFID, and System Check, EPA Version 4 $5,231.22 $20,924.88 $4,605.00 $18,420.00 $3,232.04 $12,928.16 18 HACH PHC30101 Intellical™ PHC301 Laboratory General Purposes Refillable pH Electrode, 1 m Cable 6 $564.02 $3,384.12 $342.41 $2,054.46 19 HACH S21M004 Filling Solution, Reference, 3 M KCl with AgCl, 100 mL 12 $45.43 $545.16 $28.03 $336.36 20 HACH 2802300 DPD Free Chlorine Reagent, Swiftest Dispenser 20 $115.54 $2,310.80 $112.40 $2,248.00 $74.87 $1,497.40 21 HACH 1895000 Lamp Assembly for 1720D and 1720E Low-range Turbidimeters 20 $140.34 $2,806.80 $76.19 $1,523.80 22 HACH 2106069 PhosVer 3 Powder Pillow 100 count 14 $70.42 $985.88 $65.25 $913.50 $43.46 $608.44 23 HACH 2427606 G lass Sample Cells 6 count 1 2 $89.40 $1,072.80 $83.15 $997.80 $44.32 $531.84 24 Lutz B36/MI4 Lutz 120v 640w Open Drip Proof Motor 2 $915.46 $1,830.92 $684.95 $1,369.90 25 Blue-White A1-1T Blue-White FLEXFLO A-100N Replacement Flex-A-Thane 12 $65.49 $785.88 $49.00 $588.00 $34.08 $408.96 26 Rosemont 2051CD2A22A1AM4 Rosemount 2051 Pressure Transmitter‚ with LOI Differential‚ - 250 to 250"H2O 8 $3,444.37 $27,554.96 $2,540.10 $20,320.00 $1,794.45 $14,355.60 27 Rosemont 2088G2S22A1M4 2088 Gauge Pressure Transmitter 0 to 150 psi‚ with LOI Display 8 $2,231.96 $17,885.68 $1,664.55 $13,316.40 $1,309.45 $10,475.60 28 Rosemont 3051CD2A22A1A M5 3051 Differential pressure transmitter, with LCD display 4 $4,477.35 $17,909.40 $3,097.80 $12,391.20 $2,648.05 $10,592.20 29 Rosemont 0306RT Rosemount 306 In-Line Manifold 8 $322.04 $2,576.32 $303.50 $2,428.00 $189.67 $1,517.36 30 Vita-D-Chlor N/A DE chlorination Tablets‚ 45 lbs 6 $224.67 $1,348.02 $634.95 $3,809.70 $603.20 $3,619.22 31 Zenner FHZ25S**-GV High-Performance Hydrant Meter w/ Gate Valve, 22"L, Cubic Feet 4 $237.26 $949.04 $1,341.46 $5,365.84
$37,320.71 $168,325.17 $13,466.77 $80,152.08 $25,865.02 $111,638.42 Ferguson USA Bluebook
TOTAL SUM BID (Item 1 - 31)

CITY OF REDLANDS

MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT

BID ANALYSIS
Line
No.

Aqviate Enterprises
Manufacture A.

Part No.

B.

Description
C.

Quantity
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City Council/Successor Agency Meeting J. 10.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Third Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. for the Live Oak Canyon Creek and Oakmont Park Project to extend the end date to April 30, 2024 (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motion is provided:

I move to approve the Third Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. to provide final engineering for the Live Oak Canyon Creek and Oakmont Park Project to extend the end date to April 30, 2024.

RECOMMENDATION:

Staff recommends City Council find that approval of a Third Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

Staff further recommends that City Council approve a Third Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. to extend the termination date for final engineering services for the Live Oak Creek and Oakmont Park Project to April 30, 2024.

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DISCUSSION:

On October 15, 2019, City Council approved a Professional Services Agreement (Agreement) with Huitt-Zollars, Inc. (HZ) to engineer bank stabilization improvements within Live Oak Canyon Creek and Oakmont Park. The project was temporarily suspended soon after HZ began work due to COVID-19 impacts to City and HZ staff. On October 5, 2021, City Council approved a First Amendment to the HZ Agreement that extended the termination of services date to October 15, 2023 and identified John R. Harris as the City's project representative. At that time, the original scope of work was revised to limit bank stabilization improvements to the upstream portions of Oakmont Creek, adjacent to Oakmont Park.

On May 17, 2022, City Council approved a Second Amendment to the HZ Agreement that revises the scope of work to advance the project design to include final engineering plans, specifications, and construction cost estimates adequate for permitting agency review and approval. The final project plans have been completed and submitted to the permitting agencies for review and approval by each. Additionally, several meetings have been conducted to answer agency questions. However, these agencies have indicated that staffing shortages and workflow issues will delay the permit approval process, and permits will not be issued until early 2024. Therefore, the HZ Agreement must be extended to successfully complete the engineering phase of this project. Staff recommends extending the termination of services date to April 30, 2024.

Approval of the Third Amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act since it can be seen with certainty that doing so will have no possibility to cause a significant effect on the environment.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
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SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:

John R. Harris, Municipal Utilities and Engineering Director Fiscal Impact
Discussion:

There is no fiscal impact associated with this action.

Attachments
Huitt-Zollars PSA Third Amendment
Huitt-Zollars PSA
Huitt-Zollars PSA First Amendment
Huitt-Zollars PSA Second Amendment
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I:\cmo\Agreements\Huitt-Zollars, Inc FY 22-0260.docx-jm

THIRD AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This third amendment (“Third Amendment”) to the agreement for Engineering services related to the Live Oak Canyon Creek and Oakmont Park Restoration Project dated October 15, 2019 (“Agreement”), by and between the City of Redlands, a municipal corporation (“City”), and Huitt-Zollars, Inc., a California corporation (“Consultant”), is made and entered into this 3rd day of October, 2023.

RECITALS

WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically to extend the contract term to April 30, 2024.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AMENDMENT

Section 1. Section 4.2 of Article 4 (“Performance of Services”) of the Agreement, is hereby amended to read as follows:

“4.2 The term of this Agreement shall be through April 30, 2024, unless terminated earlier as provided herein.”

Section 2. All other provisions of the Agreement shall remain unchanged by this Third Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this Third Amendment, to be effective as of October 3, 2023.

CITY OF REDLANDS Huitt-Zollars, Inc.

________________________________ By: ________________________________ Eddie Tejeda, Mayor Johnny Murad, Vice President

ATTEST:

__________________________________
Jeanne Donaldson, City Clerk
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City Council/Successor Agency Meeting J. 11.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request to hold the Dog Jog event hosted by the Redlands Chamber of Commerce on October 22, 2023, within Ed Hales Park and the downtown area; authorize street closures related to the event; approve a request for in-kind support in the amount of $8,128.00 related to the event (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that the requests are appropriate, the following motions are provided:

I move to authorize the closure of East State Street, 9th Street, Olive Avenue, Center Street, Brookside Avenue and Eureka Street, from 9:00 a.m. to 2:00 p.m. on the event day; and

1. I move to authorize the expenditure of city resources and in-kind support in the amount of $8,128.00 related to this event.

2. RECOMMENDATION:

Staff recommends that the City Council authorize the request for in-kind support in the amount of $8,128.00, and approve the temporary street closures related to the event.

DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the city. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a Redlands Regular Meeting of 10-3-23
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community benefit, the City Council will, from time to time, consider the authorization of in-kind support including the use of city equipment, staff, and facilities for special events.

The Redlands Chamber of Commerce has reserved Ed Hales Park and Smiley Park to hold the Dog Jog event from 9:00 a.m. to 2:00 p.m. on Sunday, October 22, 2023 and is requesting the temporary closure of East State Street, 9th Street, Brookside Avenue, Center Street, Glenwood Drive and Eureka Street.

Additionally, the Chamber of Commerce is requesting in-kind support including Police Personnel, Facilities and Community Services Personnel and equipment, and the waiving of fees associated with reservations for Ed Hales and Smiley Parks. The estimated total of this support is $8,128.00. The Redlands Chamber of Commerce is a non-profit organization operating out of the City of Redlands.

According to the submitted application, the event registration and sponsorships will generate revenue for the Redlands Chamber of Commerce and grant the Chamber more opportunities to offer services to businesses and the local community. In addition, part of the proceeds will be donated to the Redlands Animal Shelter to continue and enhance operations. The proposed event is expected to draw 250 attendees to the downtown area where attendees will patronize local businesses and restaurants.

ALTERNATIVES:

The City Council may elect to deny the in-kind service request and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Strategic Objective 1. Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Joe Bierma, Administrative Analyst
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Fiscal Impact
Fiscal Year: 2023-2024
Amount: $8,128.00
Discussion:

In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal city operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2023 Amount Type 2022
Amount
Police Personnel1 $6,440.00 Hard
Cost
$7,637.00
Fire Personnel1 $0.00 Hard
Cost
$
Facilities & Community Services
Personnel1
$1,500.00 Hard
Cost
$
Personnel & Equipment Subtotal $7,940.00 $7,637.00

Fees Established by City Council
Resolution

Park Reservation $188.00 Soft
Cost
$188.00
FCS Equipment $ Soft
Cost

Fire Equipment $ Soft
Cost

Fees Subtotal $188.00 $188.00
Total Departmental Charges and
Fees
$8,128.00 $7,825.00
$7,940.00 (Hard
Cost)
$188.00 (Soft
Cost)
$8,128.00 (Total)
$7,637.00
$188.00
$7,825.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario.

Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year Redlands Regular Meeting of 10-3-23
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City resources and waiver of fees approved for events scheduled during Fiscal Year 2023-24 to date:

TABLE 2: FY 2023-24 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$116,810.14 $12,758.96 $ $ $129,569.10

Attachments
Verification of Nonprofit
In-Kind Support Attachment
Dog Jog 2023 Rte
Dog Jog In-Kind Request
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6/19/23, 10:24 AM Tax Exempt Organization Search Details | Internal Revenue Service https://apps.irs.gov/app/eos/details/ 1/1

REDLANDS CHAMBER OF

COMMERCE
EIN: 95-1137980 | United States
Copies of Returns (990, 990-EZ, 990-PF , 990-
T)
Electronic copies (images) of Forms 990, 990-EZ, 990-PF or 990-T returns filed with the IRS by charities and non-profits.

Tax Year 2020 Form 990EO
Tax Year 2019 Form 990O
Tax Year 2018 Form 990O
Tax Year 2017 Form 990O
Tax Year 2016 Form 990O
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REDLANDS
Event Description: The Redlands Chamber of Commerce will present the annual Dog Jog on Sunday, 10/22/2023, at 1 0:00am. It is a family-friendly and fun-filled event with both 2-legged and 4-legged participants walking through Downtown Redlands. The finish line will be at the Smiley Library/Shrine Park, where there will be festivities, activities and booths.

Positive Outcomes: The Dog Jog registration and sponsorships will generate much­ needed revenue for the Chamber. Such fundraisers provide the ability for the Chamber to continue its programs and services not only for member businesses, but also for the community.

Economic Benefit: The Dog Jog will bring Redlands residents, families and friends together to enjoy the walk, then stay to shop and dine in Downtown Redlands. In addition, a part of the proceeds will be donated to the Redlands Animal Shelter to continue and enhance their operations.
47 N. 1st Street• Redlands, CA 92373 • 909-793-2546
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Dog Jog Route

Lap 1 = 1.7 Miles
Lap 2 = 1.0 Miles
Total = 2.7 Miles
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City of Redlands In-Kind Support Request
Event Name: I Redlands Chamber of Commerce Dog Jog
Location(s): I Ed Hales Park to Smiley Library/Shrine Park I �
Event Date(s): I 10/22/2023
Rain Out Date: In/a -------� Beginning Time: '-I 9_:_0_ 0_a_m ___ � Describe Your Request:

This completed form with all supporting docu­
mentation shall be submitted a minimum of 60
days prior to the scheduled event. Additional
information may be attached to this application
form, as needed.

See attached
End Time: 12:00pm
Select and Describe All City Provided Services That May Apply to Your Request:
[j] Traffic (Personnel, equipment, cones, barricades, no-parking I Barricades [j] Police (Public Safety Personnel) I Officers and CVPs �---------------------------� D Fire (Paramedics, Inspectors)
[j] Parks (Cleanup Personnel, Ball Field Lights)
'-I T_r _a _s_ h_re_c_e_p_ta_c_l_e_s _______________
__J
□ Facility
Refuse/Recycling (Event Receptacles, Roll-Off Service) acquired by Event Organizers through Redlands Customer Service Section 13. 65 of the Redlands Municipal Code requires that events that serve more than 2,000 individuals per day will be required to submit for review and approval a Large Venue Recycling Plan. The Quality of Life Department may require smaller events to comply with City recycling practices as a condition of waiving fees.

D Other
Group/Organization Name: I Redlands Chamber of Commerce Is your Group/Organization
a Registered Non-Profit:

Does your Group/Organization
Presently Have Liability Insurance?
[j] Yes
0 No
[j] Yes
0 No
Non-Profit Federal Tax ID Number: 195-1137980
Please be advised that depending upon your request, you may be required to provide proof of insurance coverage in an amount determined by the City and naming the City as an additional insured.

Has your Group/Organization received fee
Iveswaivers from the City in the past? �-----------------------� Primary Contact Name & Title: I Evan Sanford, Executive Director Mailing Address: 147 N. 1st St., Redlands, CA 92373
Phone Number: 1909-793-2546
Updated 6/2021
E-Mail Address: I [email protected]
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As a part of our commitment to fiscal responsibility, the City of Redlands gathers data associated with the economic and social benefits associated with in-kind support. Please provide estimates, as applicable, for your event.

Positive outcomes for your See attached
organization from this
Describe what economic See attached
benefit and impact this
event will bring to the City:

In April 2002, the City Council adopted Resolution No. 6038, which encourages groups or organizations requesting in-kind support from the City to use local businesses when procuring goods and services associated with the event. Receipts will need to be submitted through a follow up form. Failure to submit post event documentation (within 15 days) may affect future requests
Proposed Event Previous Event Vendors
Actuals
Attendance: Redlands
250 200 Residents
Attendance: Non-
50 30 Residents
Food & Beverage Sales
Merchandise Sales
Ticket/Entrance Fees $4000 $3000
Other $5000 $4000
Total Revenue $9000 $7000
I certify that all statements on this application are true and complete to the best of my knowledge.

Signature: lk--::J;µ Title: I Executive Director
Please Print Your Name: �I E_v_a_n_S_a_n_f_o-rd--------� Date:! 6,/f/7D2] To Be Completed by the City of Redlands
Date Received: Received By:

Notes:

City Manager Approval: City Council Approval:

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City Council/Successor Agency Meeting J. 12.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Affiliation Agreement with San Bernardino County Superintendent of Schools (SBCSS) for work experience instruction of its students to support the City's Recreation and Senior Services Divisions (Facilities and Community Services Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve the Agreement with San Bernardino County Superintendent of Schools for work experience instruction of its students to support the City's Recreation and Senior Services Division.

1. RECOMMENDATION:

Staff recommends the City Council approve the Affiliation Agreement with San Bernardino County Superintendent of Schools for work experience instruction of its students to support the City's Recreation and Senior Services Divisions.

DISCUSSION:

The Facilities and Community Services Recreation Division offers programs that provide enrichment opportunities for Redlands residents by focusing on community support and partnerships, nutrition and healthy eating, active living and promoting healthy attitudes towards fitness. The Recreation Division also facilitates the operation of the Redlands Community Center, Joslyn Senior Center and the rental of a number of indoor and outdoor recreation sites. The San Bernardino County Superintendent of Schools accelerates the skill development and education of high school students in the region to prepare them to be career ready, technically skilled and academically prepared. SBCSS offers a broad range of occupational and educational programs.

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The Affiliation Agreement will allow the SBCSS, through the City of Redlands, to provide work experience for students attending Redlands High School, Redlands East Valley High School and Citrus Valley High School within the City's Recreation and Senior Services Divisions at no cost to the City. Under this Agreement, SBCSS will pay for the program participants while the City will provide supervision, training, equipment, and uniform shirts.These paid participants will be instrumental in the increased programs offered by the Recreation Division.

ALTERNATIVES:

The City Council may elect to not approve the agreement; however, this will hinder the Recreation and Senior Service Division's ability to enhance service levels for the Community and Senior Center patrons.

STRATEGIC PLAN:

Objective E8 - Enhance Recreational Program Services
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Chris Boatman, Assistant City Manager
Janice McConnell, Assistant City Manager
PREPARED BY:

Dave Jaffe, Recreation Supervisor
Fiscal Impact
Discussion:

There is no fiscal impact associated with the approval of the Affiliation Agreement- San Bernardino County Superintendent of Schools Work Experience Program.

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Attachments
SBCSS Affiliation Agreement
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1 I:\cmo\Agreements\SBCSS Affiliation Agreement FY22-0261.docx-jm

AFFILIATION AGREEMENT
NO. 23/24-______
THIS AGREEMENT, made and entered into this 3rd day of October , 2023 , by and between The San Bernardino County Superintendent of Schools, hereinafter referred to as “SUPERINTENDENT” and City of Redlands , hereinafter
referred to as “AFFILIATE” located at 111 West Lugonia Ave. Redlands, CA 92373 .

W I T N E S S E T H

WHEREAS, the SUPERINTENDENT is desirous of providing work experiences for students in its programs; and

WHEREAS, the AFFILIATE is willing to make available to the SUPERINTENDENT facilities for use in the work experience instruction of its students.

NOW, THEREFORE, the SUPERINTENDENT and AFFILIATE mutually agree to the following:

1. Term of Agreement
a. The term of this Agreement shall be from the date first set forth above until it is terminated by either party giving thirty (30) days written notice to the other party. Agreement shall be re-visited after the standard five-year term has passed unless otherwise terminated by either party.

2. Responsibilities of the AFFILIATE
a. Provide a facility, tools, equipment, supplies, and supervision, as may be necessary, for the work experience of students from the SUPERINTENDENT.

b. Work cooperatively with SUPERINTENDENT’s staff to identify the areas or departments to be used and the time schedule for use.

c. Keep records of hours worked by the students.

d. The AFFILIATE will on a regular basis evaluate the performance of the student in accordance with the SUPERINTENDENT’s policy.

e. The AFFILIATE agrees that the training of the students will not result in the reduction or termination of the AFFILIATE’s regular employees.

3. Responsibilities of the SUPERINTENDENT
a. Provide to the AFFILIATE necessary consultation services relative to the desired goals for each student.

b. The student s are not the employees of AFFILIATE, but shall be considered employees of the SUPERINTENDENT under Division 4 (commencing with Section 3201) of the Labor Code of the State of California and for purposes of Section 4.f below.

c. Include students in its Workers’ Compensation Insurance coverage.

4. SUPERINTENDENT and AFFILIATE Mutually Agree to the Following a. Students will be subject to the rules and regulations of the AFFILIATE during the hours they are in the AFFILIATE’s facility.

b. Students shall be under the direct supervision of the AFFILIATE and/or managing personnel of the AFFILIATE.

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c. The AFFILIATE may request the removal of any student from its place of business. d. The SUPERINTENDENT and the AFFILIATE shall meet and confer on an as -needed basis to evaluate program progress and to identify and resolve any problems arising from the conduct of the program.

e. The AFFILIATE shall not be responsible for any transportation to or from the AFFILIATEs place of business.

f. The SUPERINTENDENT and AFFILIATE mutually agree to indemnify, defend, save, and hold harmless each other, and their respective officers, agents, and employees, of and from any and all liability, claims, demands, debts, suits, actions, and causes of action, including wrongful death and reasonable attorneys’ fees for the defense thereof which arise out of or result from the negligent acts or omissions of such indemnifying party, or its officers, agents, and employees, but only in proportion to and to the extent of the negligence caused by them.

g. The SUPERINTENDENT and AFFILIATE agree to maintain in force during the term of this Agreement, such General Liability Insurance as will protect each with respect to its own operations.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written.

SAN BERNARDINO COUNTY

SUPERINTENDENT OF SCHOOLS

AFFILIATE NAME

Amber L. Arias, Manager
Procurement Services
Signature
Eddie Tejeda
Date Name
Mayor

EAST VALLEY

SELPA/TRANSITION

PARTNERSHIP PROGRAM
Title
10/3/2023
Name of Program Representative Date
(909) 798-7510
Title Phone #
[email protected]
Signature E-mail Address

Date

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City Council/Successor Agency Meeting J. 13.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a sole source purchase order with Fuel Equipment Services, Inc. for upgrades to the fuel island at the City Yard located at 1270 W. Park Ave to a web-based software for an amount not to exceed $49,352.50 (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to authorize a sole source purchase order with Fuel Equipment Services, Inc. for upgrades to the fuel island at the City Yard located at 1270 W. Park Ave to a web-based software for an amount not to exceed $49,352.50.

RECOMMENDATION:

Staff recommends that the City Council authorize the Sole Source Purchase Order with Fuel Equipment Services, Inc. for upgrades to the fuel island at the City Yard located at 1270 W. Park Ave to a web-based software in an amount not to exceed $49,352.50.

DISCUSSION:

The City of Redlands Corporate Yard provides alternative fuel to customers seven days a week. It is also a significant revenue source for the City, generating approximately $1.1 million in sales annually. Two of the primary fuels dispensed at the fuel islands are Renewable Liquefied Natural Gas (RLNG) and Compressed Natural Gas (CNG). These fuels are used by the City's fleet of natural gas vehicles in addition to being sold to external customers. Additionally, the fuel island provides unleaded and diesel to the City's fleet of light and heavy-duty vehicles. As part of the City's ongoing efforts to retain existing and attract new fuel sales customers, multiple projects have been undertaken to Redlands Regular Meeting of 10-3-23
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attract new fuel sales customers, multiple projects have been undertaken to provide additional revenue-generating opportunities.

Currently, the fuel island operates via the Fuel Master system via a Local Area Network (LAN) system. The current LAN system has become antiquated, requiring an update. The proposed update will consist of 3 FM live upgrades.

The upgrade will consist of the replacement of the upper head units completely on all 3 existing Fuel Master Units (FMUs) for Diesel, unleaded, CNG, and RNLG pumps. The software will be copied and converted to web-hosted and web-based access. This upgrade will allow staff to work with Fuel Master to transfer existing database data files. User software training will be included and performed upon completion of the on-site hardware upgrade. All three units will be able to accept and process credit cards via an internal cell modem and will utilize cell modems to transfer data to the web portal.

Staff is recommending approval of a Sole Source purchase order with Fuel Equipment Services, Inc. for an amount not to exceed $49,352.50. Fuel Equipment Services, Inc. is an Authorized Service Contractor for the Fuel Master Line of equipment. They are the sole contractor for the installation, training and troubleshooting of the Fuel Master AIM2 and AIM2.4 in San Bernardino County. They are also an authorized distributor for the Fuel Maser line of parts and equipment.

ALTERNATIVES:

The City Council may elect not to approve the sole-source purchase order and direct staff accordingly.

STRATEGIC PLAN:

Not Applicable.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Chris Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

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PREPARED BY:

Larry Alms, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2023-24
Revenue Generating: Yes
Amount: 49,352.50
Budgeted Y/N: Yes
Account No.: 607900
Discussion:

Sufficient funding for these services are included in the Equipment Maintenance Division (607900) budget for Fiscal Year 2023-24 as approved by City Council. In addition, the expense will be offset by revenue from outside fuel sales.

Attachments
A. Sole Source Request Form
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WHEN QUALITY MATTERS AND EXPERIENCE COUNTS!

FUEL SERV
4190 Mission Blvd
Montclair, CA 91763-6012
+1 8005813710
[email protected]
QUOTE

ADDRESS
Tricia Swope
City of Redlands
Accounts Payable
P.O. Box 3005
Redlands, CA 92373

SHIP TO
Tricia Swope
City of Redlands
City of Redlands site
Attn: Aaron Jenkins, Fleet
Supervisor
1270 W Park Ave, #E
Redlands, CA 92378-8112
QUOTE # 23-0162s
DATE 08/10/2023
EXPIRATION DATE 09/10/2023

QTY DESCRIPTION RATE AMOUNT
SCOPE OF WORK: Perform (3) FM Live Upgrades. The Upgrade will consist of replacement of the upper head units completely on all (3) existing FMUs.

Software will be copied and converted to Web Hosted and Web based access.

Customer will work with Fuel Master to transfer existing database data files.

User Software training will be included and performed upon completion of on site hardware upgrade. All three units will be able to accept and process credit cards via an internal cell modem and will utilize cell modems to transfer data to Web portal. NOTE: Customer must coordinate with their NBS credit card processor for the change from phone to cell modem dial in and must provide Account ID and Terminal ID. New system will have annual reoccurring fee for cell modems and hosting totaling $7,596. Pervailing Wage is included.

EXCLUSIONS:
-Installation of network communication cable or hardware. -Replacement or repair of damaged conduit and/or junction boxes, above or below ground.
-Installation or pulling of new wire and or communication cable into/to/inside the building.
-Cost increases of the equipment or materials 30 days after the date of this proposal, if increases occur the additional cost will be charged as an extra. -Replacement or repair of any existing equipment beyond the scope of this proposal.
-Engineering, architectural drawings, or blue prints of any kind. -Permitting of any kind.
-Insurances beyond those already possessed.
-Any testing not specifically mentioned it the scope of work. -Cost incurred due to delays on this project, not caused by Fuel Serv, such as delays in payment, project change orders or acts of GOD, etc. -The Client shall assume costs incurred do to change orders or delay in receipt of payments as scheduled.

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WHEN QUALITY MATTERS AND EXPERIENCE COUNTS!

QTY DESCRIPTION RATE AMOUNT
-The Client shall assume costs incurred, after this proposal, due to regulatory directives.
1 Fuel Master Parts, Set-Up, Activation, Data Base Conversion, First Year of FMLive Services
39,000.00 39,000.00T
1 TOTAL EQUIPMENT, TRAVEL AND LABOR 6,565.00 6,565.00

If you have any questions or need modifications to your quote please let us know.

SIGN, DATE AND RETURN TO PROCEED.

By signing this document you certify you are authorized to do so on behalf of your company and agree to all
terms, schedules, exclusions and scope of work here in.

SUBTOTAL 45,565.00
TAX (8.75%) 3,412.50
SHIPPING 375.00
TOTAL $49,352.50
Accepted By Accepted Date
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1 | P a g e S y n t e c h S y s t e m s , I n c .

August 29, 2023

To Whom It May Concern:

FuelServ Group is an authorized distributor for Syntech Systems, Inc. and currently has certified FuelMaster Technicians that have satisfied all training requirements.

If you should require further documentation demonstrating the FuelMaster certification for, FuelServ please contact us at 800-888-9136, or email [email protected]

Sincerely,

Syntech Systems, Inc.

Bobby Bell
Distributor Relationship Coordinator
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City Council/Successor Agency Meeting J. 14.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the agreement with Fairview Ford Sales, Inc., for auto body repair services for an amount not to exceed $73,288 (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that the staff’s recommendation is appropriate, the following motion is provided:

I move to approve an agreement with Fairview Ford Sales, Inc., for auto body repair services for an amount not to exceed $73,288.

1. RECOMMENDATION:

Staff recommends that City Council approve the award of an agreement with Fairview Ford Sales, Inc., for the provision of auto body repair services for an amount not to exceed $73,288.

DISCUSSION:

The City of Redlands Equipment Maintenance Division oversees the maintenance of approximately 470 vehicles and the maintenance and operations of the City’s fuel station at the corporate yard. To accommodate the maintenance of City vehicles that require auto body repair services, staff is seeking approval for the following:

In accordance with the City's procurement guidelines, a form Request for Bids (RFB) was advertised for auto body repair services. On July 6, 2023, the City Clerk received and opened one bid. Staff evaluated the bid for verification of the total. Fairview Ford Sales Inc., met all the bidding requirements and was deemed the apparent low bidder. The total annual agreement amount is not-to-exceed $73,288.

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Vendor Name Bid Amount
Fairview Ford Sales Inc. $73,288
ALTERNATIVES:

City Council may elect to reject all bids, not approve the agreement, and direct staff accordingly.

STRATEGIC PLAN:

Not Applicable.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Chris Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Jocelynn Butters, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2023-24
Amount: $73,288
Budgeted Y/N: Y
Account No.: 607900
Discussion:

Sufficient funding for this service is included in the Equipment Maintenance Division's (607900) budget for Fiscal Year 2023-24 as approved by City Council.

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Attachments
A. Agreement with Fairview Ford
B. City Clerk Bid Report
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1 AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for auto body repair services (“Agreement”) is made and entered in this 3rd day of October, 2023(“Effective Date”), by an d between the City of R edlands, a municipal corporation (“City”) and Fairview Ford Sales, Inc., a California Corporation (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform auto body repair services for City (the “Services”).

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Servi ces that Contractor shall perform are more particula rly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached here to and incorporated herein by this reference.

2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement incl uding, but not limited to , any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Tabitha Crocker, Faci lities and Community Services Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s pol icies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Contractor shall perfo rm and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “ A,” titled “Scope of Services ,” which is attached hereto and incorporated herein by this reference.

4.2 The term of this Agreement shall be for a period of one (1) year from the Effective Dat e of this Agreement (the “Initial Term”).

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2 4.3 If Contractor’s Services include del iverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligatio n of C ontractor to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of Seventy-Three Thousand Two Hundred Eighty-Eight Dollars ($73,288). City shall pay Contractor on a time and ma terials basis up to the not to exceed amount in accordance with Exhibit “ B,” titled “Fee Schedule Title,” which is attached he reto and incorporated herein by this reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates t he Services were performed, the number of h ours spent and by whom. City shall pay Contractor no later than thirty (30) days after re ceipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant t o this Agreement, shall be in writing. Any such notice shall be deeme d delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if dep osited with an overnight courier; or (iv) on the date sent by facsimi le or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by fi rst class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such ot her address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk Shawn Sommer, Body Shop Manager
City of Redlands Fairview Ford Sales, Inc.
35 Cajon Street P.O. Box 1390
P.O. Box 3005 (mailing) San Bernardino, CA 92410
Redlands, CA 92373 [email protected]
[email protected] (909) 884-9261
(909) 798-7531 (909) 884-3775 Fax

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintai ned by Contractor for the duration of its performance of the Services . Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor. Contractor shall provide City with certificates of insurance an d endorsements evidencing such insurance prior to commencement of the Services. Insuranc e policies shall include a provision prohibiting cancellation or modifi cation of the policy except upon thirty (30) days prior written notice to City.

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3 A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum am ount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,00 0) aggregate, for public liability, property damage and personal injury is required. City shall b e named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self -insurance maintained by City.

C. Business Aut o L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, com bined single limit bodily injury liability and property damage liabil ity. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non -owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, l osses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Ag reement or any other source of income, interest in real property or i nvestment that would be affected in any manner or degree by the performance of Contractor’s S ervices. Contractor further covenants and represents that in the performance of its duties her eunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a designated employee within the meani ng of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; Redlands Regular Meeting of 10-3-23
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4 (iv) grant City approval to a contract that requ ires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and , in that capacity, p articipate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individua l holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests , Contractor shall complete and file a Fair Political Practices Commi ssion Form 700, Statement of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the term s or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict complian ce with the terms and conditions of this Agreement. Any assignment or attempted assignment withou t such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes un der this Agreement an independent contractor and shall perform the Services as an independent con tractor. Neither City nor any of its agents shall have control over t he conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigne d personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authorit y, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by provi ding not less than ten (10) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment du e Contractor at the ti me of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or Redlands Regular Meeting of 10-3-23
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5 otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project re lated data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other rec ords and documents evidencing costs and expenses related to the Services for a period of t hree (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at re asonable times for examination by City at the office of Contractor.

8.6 This Agreement, inclu ding the Exhibits incorporated herein by reference, represents the entire agreement and understan ding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are su perseded by this Agreement. Except as otherwise provided for herein, an y amendment to this Agreem ent shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreeme nt shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of t he sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS FAIRVIEW FORD SALES, INC.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Shawn Sommer, Body Shop Manager

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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6 EXHIBIT "A"

SCOPE OF SERVICES

Provide off-site automotive body repair services on an as-needed basis for the City’s Equipment Maintenance Division. All work must be done per specifications, according to all applicable and acceptable industry standards, of the highest quality workmanship, and completed by the time required.

Security: City vehicles, equipment, and materials shall be maintained in a secure storage at all times.

Materials and Equipment: Contractor shall only use Original Equipment Manufacturer (OEM) parts unless authorized by Fleet Services Coordinator or Authorized City Representative.

Estimates: Contractor shall submit a final estimate, which is true and accurate, of the body repair to the by Fleet Services Coordinator or Authorized City Representative for consideration and authorization.

Pick-up and delivery: Contractor shall provide pickup and delivery servi ces as requested to the Equipment Maintenance Corporate Yard, 1270 W. Park Avenue #Bldg. E. Vendor shall pick up and drop off or arrange for pickup and drop off of City vehicles from City Corporate yard, using shop tow truck or towing subcontractor. Upo n receiving a request, vehicles ar e to be picked up by the contractor from the City Corporate yard within 24 hours of request for repairs. Upon completion of the work, the contractor shall deliver the vehicle to the City Corporate yard within 24 hours.

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7 EXHIBIT "B"

FEE SCHEDULE TITLE

Labor Type (per hour) Hourly Rate
Body work: labor rate $45.00
Heavy Duty (class 8 & above) body work: labor rate $65.00 Mechanical: labor rate $65.00
Heavy Duty (class 8 & above) mechanical: labor rate $80.00 Framework: labor rate $65.00
Body paint work: labor rate $45.00
Body aluminum work: labor rate $80.00
Paint materials rate: $34.00
Hazardous Material Disposal $15.00
Pick up & delivery charge, per vehicle No charge
Parts mark up 20%
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8 EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of c ompensation in one o r more of the following ways:

(a) By being insured against liability to pay compensation by one or mor e insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a cert ificate of consent t o self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof s atisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensa tion that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of th e work and activities required or p ermitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing t he work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subje ct to the workers’ c ompensation laws of California, immediately I shall provide the City with a certificate of consent t o self-insure, or a certification o f workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

FAIRVIEW FORD SALES, INC

By: Date: ___________________
Shawn Sommer, Body Shop Manager

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City Council/Successor Agency Meeting J. 15.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Professional Services Agreement with Architectural Resources Group, Inc. for Architectural Design and Engineering Services associated with the A.K. Smiley Public Library Lower Level Revive for an amount not to exceed $144,280 (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council approve a professional services agreement with Architectural Resources Group, Inc. in an amount not-to-exceed $144,280.

1. RECOMMENDATION:

Staff recommends that the City Council approve a professional services agreement with Architectural Resources Group, Inc. for Architectural Design and Engineering Services associated with the A.K. Smiley Public Library Lower Level Revive (FCS06022023JN) for an amount not to exceed $144,280.

DISCUSSION:

The City Council accepted a grant from the California State Library on October 19, 2022, for the A.K. Smiley Public Library, with a 50% city match contribution.

An initial cost study and conceptual design for the A.K Smiley Public Library basement improvement was conducted by a consultant in early 2022. Due to funding limitations, this project has been divided into two phases.

The first portion will include the architectural design and engineering services for the project. The second portion will involve the construction and remodeling, including the replacement of the elevator, upgrading of the existing fire shutter, Redlands Regular Meeting of 10-3-23
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and changing the current use of the basement stacks, art storage room, dark room, and friends' room to maker/young adult rooms, literacy learning rooms, a literacy office, and Friends' Bookstore room.

On June 14, 2023, staff proceeded with issuing a request for proposals (RFP) for the Library Lower Level Revive Architectural Design and Engineering Services. On July 19, 2023, staff received eight (8) proposals from the following firms:

Heritage Arch And Planning1.

Ids Group2.

Higginson Architects, Inc.3.

Onyx Architects4.

Radar, Inc.5.

Architectural Resources Group, Inc.6.

Adrian Gaus Architects, Inc.7.

Gglo Design, Inc.8.

In accordance with Chapter 2.16.180 of the City's Municipal Code, an evaluation committee reviewed and ranked the proposals based on the demonstrated competence and professional qualifications of each firm, in accordance with specific evaluation criteria identified in the RFP. Architectural Resources Group, Inc. was identified as the most qualified consultant to perform the tasks listed in the RFP. City staff negotiated a reasonable consulting fee and is recommending that the Council approve an agreement with Architectural Resources Group, Inc. for an amount not to exceed $144,280.

ALTERNATIVES:

The City Council may elect not to approve the agreement for the Architectural and Professional services and direct staff accordingly. However, electing not to approve the agreement may result in a loss of the California State Library funding.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

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REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jawad Naderi, Associate Engineer
Fiscal Impact
Fiscal Year: FY 2022-23
Revenue Generating: N
Appropriation Required Y/N: N
Budgeted Y/N: Y
Discussion:

The total cost of the professional services will be $158,708 ($144,280 plus a 10% contingency). Sufficient funding for the services is included in the California State Library grant.

Attachments
Architectural Resource Group, Inc.

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1 I:\cmo\Agreements\Architectural Resource Group, Inc. FY22-0254.doc-jm

AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This agreement for Architectural Design and Engineering Services (“Agreement”) is made and entered in this 3rd day of October, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Architectural Resources Group, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide services for City (the “Services”).

1.2 The Services shall be perfor med by Consultant i n a professional manner, and Consultant represents that it h as the skill and the professio nal expertise necessary to prov ide the Services to City at a level of co mpetency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Servi ces that Consultant shall perfor m are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorpora ted herein by this reference.

2.2 Consultant shall comply wi th applicable federal , state and local laws and reg ulations in the performance of this A greement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Jawad Naderi, as City’s representative with respect to performance of the Services, and such person shall have the autho rity to transmit instructions, receive information, interpret a nd define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and di ligent manner in accordance with the sched ule set forth in Exhibit “ A,” titled “Scope of Services ,” which is attached hereto and incorporated herein by reference.

4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for th e same. It sh all be the obligation of Consultant t o obtain a copy of such policy from City staff.

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2 I:\cmo\Agreements\Architectural Resource Group, Inc. FY22-0254.doc-jm ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation:

Total compensation for the Consultant’s performance of the Services shall not exceed the amount of One hundred forty-four thousand two hundred eighty dollars ($144,280). City shall p ay Consultant on a time and materials basis up to the not to e xceed amount in accordance with Exhibit “ B,” titled Fee Schedule ” which is attached hereto and incorporated herein by reference.

5.2 Consultant s hall submit mont hly invoi ces to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed , th e number of hours spent and by wh om, and a descri ption of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any n otice or other communica tion required, or which may be gi ven, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on t he actual delivery date if depo sited wit h an overnight courier; or (iv) on the date sent by facsimile or electronic mail transm ission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered o r express mail; in each case prop erly posted and fully pre paid to the appropriate address set forth below, or such other address as a Party may p rovide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Katie Horak, Principal
City of Redlands Architectural Resources Group, Inc. 35 Cajon Street 360 E. 2nd Street, Suite 225.

P.O. Box 3005 (mailing) Los Angeles, CA 90012
Redlands, CA 92373 [email protected]
[email protected] Phone: 626.583.1401
Phone: (909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall b e ma intained by Consultant for the duration of its performance of the Ser vices. Consultant shall not perform any Services unless and until the requi red insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement o f the Services. Insurance policies shall include a provis ion prohibiting ca ncellation or modification of the policy except upon thirty (30) days prior written notice to City.

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3 I:\cmo\Agreements\Architectural Resource Group, Inc. FY22-0254.doc-jm A. Workers’ Compensation and Employer’s Liability insurance in the amount that meet s statutory requirements with an insurance carrie r acceptable to City, or c ertification to City that Consultant is self -insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million D ollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. Ci ty sh all be name d as an additional insured and such insurance shall be pri mary and non -contributing to any insurance or sel f-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this A greement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto L iability coverage, with minimum limits o f One Million Doll ars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liabilit y. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services , hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

E. Consultant is expressly proh ibited f rom assigning or s ubcontracting any of the Services without the prior written consent of City. In the event of mutual agreem ent by the Parties to assign or subcontract a portion of the Services, Co nsultant shall add such assignee or subcontractor as an ad ditional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and it s elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to person s or damage to property occasioned by any negligent act or omission by, or th e willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any inves tment or interest in any real property that may b e the su bject of this Agre ement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant f urther covenants and Redlands Regular Meeting of 10-3-23
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4 I:\cmo\Agreements\Architectural Resource Group, Inc. FY22-0254.doc-jm represents that in the perfo rmance o f its duties hereu nder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agree s it is not a de signated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental de cision or otherwise perfor m the same or substantially the same duties for City that would otherwise be p erformed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City deter mines th at Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests , with the City Clerk’s office p ursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or i nterpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to an y costs and other relief, be entitled to the reco very of its reasonable att orneys’ fees, including fees for the use of in-house counsel by a Party.

8.2 Consultant shall not assign any o f the Services, except with the prior written approval of City and in s trict compliance with the terms and conditions of th is Agree ment. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all p urposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduc t of Consultant or Consultant’s employees, except as herein set forth. Con sultant shall supply all necessary tools and inst rumentalities required to perform the Services. Assigned personnel employed by Consultant are for its ac count Redlands Regular Meeting of 10-3-23
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5 I:\cmo\Agreements\Architectural Resource Group, Inc. FY22-0254.doc-jm only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor sh all Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written no tice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustme nt to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment du e Consultant at the time of te rmination may be adjusted to the extent of any additional costs to City oc casioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the term ination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of proj ect related data, design calculations, drawings, specifications, reports, estimates, summaries and such oth er in formation a nd materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall mai ntain books, ledgers, invoices, ac counts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated her ein by reference, represents the entire agreement and understanding between th e Parties as to the matters c ontained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, an y amendment to this Agreement shall be in writing, approved by City an d signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of Cal ifornia, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in con nection with thi s Agreement shall be tried and litigated only in the state courts located in San Bernardino County, Califor nia, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or section s con tained in t his Agreement is declared invalid, void or unenforceable b y a court of competent jurisdiction, the same sha ll be de emed severable fro m the remainder of this Agreement and shall not affect, impair or invalidate t he remaining sentences, claus es, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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6 I:\cmo\Agreements\Architectural Resource Group, Inc. FY22-0254.doc-jm IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS Architectural Resources Group, Inc.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Katie Horak, Principal

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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7 I:\cmo\Agreements\Architectural Resource Group, Inc. FY22-0254.doc-jm EXHIBIT "A"

SCOPE OF SERVICES

The consultant shall develop plans, specifications, contract documents for bidding, engineer's estimates, and construction management for each phase of the project adhering to the requirements of the City of Redlands, the General Plan, the current Standard Specifications for Public Works Construction (Greenbook), the current California Building Code (CBC) and all California applicable codes and standards and Specifications.

Providing various architectural services as defined, but not limited to those defined in Section 2.0 (SCOPE OF SERVICES) of the RFP.

1. Complete set of Construction Drawings and specifications including, but not limited to:

1.1 Overall Basement Site Plan

1.2 Code Analysis Site Plan (ADA and Occupancy)

1.3 Demolition and Remodel Plans

1.4 Architectural, Electrical, Mechanical and Plumbing Plans

1.5 Architectural, Electrical, Mechanical and Plumbing details and schedules

1.6 Photometric Plans

1.7 Title 24 compliance documents

2. Written Specifications package for bidding purposes

3. Engineer’s Estimate

4. Construction management and administrative services throughout the proje ct phases including, but not limited to:

4.1 Review of submittals

4.2 Review of RFIs

4.3 Review of Change order requests and cost analysis

4.4 Attending progress meetings with the contractor.

4.5 Site visits

4.6 Punch lists

5. As-Built Drawings

It is anticipated the length of time for the Architectural design and professional ser vices associated with this agreement will be two hundred forty (240) calendar days.

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A. K. Smiley Public Library Lower Level Revive
Fee Proposal per the June 14, 2023 City of Redlands RFP Submitted by the Architectural Resources Group team, July 19, 2023 REVISED Per City of Redlands Request, August 24, 2023 ARG: Architectural Resources Group Architecture
DWE: Design West Engineering MEP, Lighting, Fire/Life Safety VDA: VDA Consulting Elevator
KPJ: KPJ Consulting Cost Estimate
personnel role rate/hr hrs $ hrs $ hrs $ hrs $ hrs $ hrs $ hrs $ hrs $ ARG
K. Horak PiC 260$ 0 -$ 1 260$ 0.5 130$ 0.5 130$ 0.5 130$ 0 -$ 0.5 130$ 0.5 130$ L. MacLean PM 180$ 2 360$ 8 1,440$ 14 2,520$ 8 1,440$ 6 1,080$ 1 180$ 2 360$ 4 720$ K. Frutiger PA 180$ 8 1,440$ 16 2,880$ 40 7,200$ 32 5,760$ 32 5,760$ 4 720$ 24 4,320$ 30 5,400$ draftsperson staff 150$ 6 900$ 8 1,200$ 48 7,200$ 40 6,000$ 20 3,000$ 2 300$ 4 600$ 8 1,200$ 2,700$ 5,780$ 17,050$ 13,330$ 9,970$ 1,200$ 5,410$ 7,450$ 62,890$ DWE
S. Johnson PE 220$ 2 440$ 4 880$ 6 1,320$ 4 880$ 3 660$ 1 220$ 2 440$ 2 440$ R. Morales Elec 220$ 1.5 330$ 2 440$ 4 880$ 3 660$ 2 440$ 0.5 110$ 1.5 330$ 1 220$ M. Stewart FLS 220$ 1.5 330$ 2 440$ 4 880$ 3 660$ 2 440$ 0.5 110$ 1 220$ 1 220$ proj manager staff 170$ 4 680$ 12 2,040$ 24 4,080$ 20 3,400$ 16 2,720$ 3 510$ 16 2,720$ 16 2,720$ designer staff 130$ 2 260$ 4 520$ 16 2,080$ 16 2,080$ 12 1,560$ 2 260$ 4 520$ 4 520$ 2,040$ 4,320$ 9,240$ 7,680$ 5,820$ 1,210$ 4,230$ 4,120$ 38,660$ VDA
J. Clavet AM 350$ 4 1,400$ 6 2,100$ 8 2,800$ 6.5 2,275$ 4 1,400$ 11.5 4,025$ 8 2,800$ n/a CA staff staff 295$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 24 7,080$ n/a 1,400$ 2,100$ 2,800$ 2,275$ 1,400$ 4,025$ 9,880$ 23,880$ KPJ
J. Chan CE 130$ n/a n/a 50 6,500$ 60 7,800$ 35 4,550$ n/a n/a n/a 6,500$ 7,800$ 4,550$ 18,850$
TOTAL PER PHASE 6,140$ 12,200$ 35,590$ 31,085$ 21,740$ 6,435$ 19,520$ 11,570$

TOTAL ESTIMATED FEE
90% Documents 100% Documents &
Permitting
60% Documents
144,280$
Bidding Support Construction Support
(excluding construction observation)
Phase 1 Phase 2

TOTAL PER

TEAM MEMBER
Survey & Verification Design Resolution
EXHIBIT "B"

FEE SCHEDULE
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EXHIBIT C

WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insur ed against liabi lity to pay compensation by one or more insurer s duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a cer tificate of consent to self-insure, either as an individual employe r, or as one emp loyer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relation s of ability to self -insure and to pay any compens ation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performan ce of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times , in performing the work and activities required or permitted under this Agreement, I shall not emp loy any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any ti me, if I employ any person such that I become subj ect to the workers’ compensati on laws of California, immediately I shall provide th e City with a certificate of c onsent to self -insure, or a certification of workers’ compensation insurance.

I certify unde r penalty of perjury under the law s of the State o f California that the informat ion and representations made in this certificate are true and correct.

By: Date: ___________________

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City Council/Successor Agency Meeting J. 16.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Professional Services Agreement with Higginson Architects Inc. for the design of the City's Texonia Park Renovation Project for an amount not to exceed $149,500, and determination that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council find that approval of a Professional Services Agreement with Higginson Architects Inc. for the design of the City's Texonia Park Renovation project is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines; and

1. I move that the City Council approve the Professional Services Agreement with Higginson Architects Incorporated for the design of the City's Texonia Park Renovation project for an amount not to exceed $149,500.

2. RECOMMENDATION:

Staff recommends that the City Council approve the Professional Services Agreement with Higginson Architects Incorporated for the design of the City's Texonia Park Renovation project for an amount not to exceed $149,500 and further recommends that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines.

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DISCUSSION:

With the implementation of the Measure T sales tax ordinance that took effect on April 1, 2021, project funding was added to the City's budget for Fiscal Years 2022-23/24 to the areas of Public Safety, Parks and Recreation, Library, Street Repairs and Paving, and Storm Drains. Funds were allocated to complete a renovation project for the City's Texonia Park. In order to utilize the allotted funds most efficiently, a complete park rehabilitation plan and design of the park is being developed as a first step in the renovation project. The design will incorporate new and renovated features, such as, a parking lot, playground facilities, sidewalks, pedestrian pathways, bathroom facilities, park lighting and enhanced sports fields.

In May 2023, staff advertised a Request for Proposal for the development of drawings and specifications for the rehabilitation plan of Texonia Park. Five hundred and fifty-one consultants were solicited and five responsive proposals were received. A selection committee reviewed and ranked each organization in accordance with the City's procurement policy. Based on these evaluations, Higginson Architects, Inc., was selected as the most highly qualified firm, due to the demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services required. The attached to this report is a Professional Services Agreement with Higginson Architects Incorporated to perform design services for the City's Texonia Park Renovation project for an amount not to exceed $149,500.

ALTERNATIVES:

City Council may elect not to approve the agreement and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
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PREPARED BY:

Joe Bierma, Administrative Analyst
Fiscal Impact
Fiscal Year: 2023-2024
Appropriation Required Y/N: No
Amount: 164,450
Budgeted Y/N: Yes
Account No.: 101303-8501
Discussion:

The funding for the design of the improvements at Texonia Park will come from Measure T funds and is budgeted in the Parks budget for Fiscal Years 2022-23/24. The total allocation for the design plans and specifications is $164,450 ($149,500 plus 10% contingency).

Attachments
Higginson Agreement
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AGREEMENT TO PERFORM PROFESSIONAL SERVICES

TEXONIA PARK RENOVATION AND REHABILITATION PROJECT
1301 – 1413 TEXAS ST, REDLANDS, CA. 92374

This agreement for architectural design and construction management services (“Agreement”) is mad e and entered in this 3rd day of October, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City) and Higginson Architects, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein a s a “Party” and, together, as the “Parties.” In consideratio n of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide architectural design and construction management services for City (the “Services”).

1.2 The Services shall be performed by Consul tant in a professional manner, and Consultant represents that it h as the skill an d the professio nal expertise necessary to prov ide the Services to City at a level of co mpetency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply wi th applicable federal, state, and local laws and reg ulations in the performance of this A greement including, but not l imited to, any applicable State prevailing wage laws.

2.3 Services provided by Consultant under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Donald Craw, as the City’s representative with respect to performance of the Services, and such person shall have the autho rity to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

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2 I:\cmo\Agreements\Higginson Architecture Inc. FY22-0250 .docx-jmv2 ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and di ligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by reference.

4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for th e same. It shall be the obligation of Consultant t o obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation:

Total compensation for the Consultant’s performance of the Services shall not exceed the amount of One Hundred and Forty-Nine Thousand Five Hundred Dollars ($149,500). City shall p ay Consultant on a time and materials basis up to the not to e xceed amount in accordance with Exhibit “ B,” titled Fee Schedule ” which is attached hereto and incorporated herein by reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a descri ption of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any n otice or other communicati on required, or which may be gi ven, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transm ission (including PDF) , if confirmed with a copy sent contemporaneously by fir st class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may p rovide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk David Higginson, CEO/President
City of Redlands Higginson Architects, Inc.
35 Cajon Street 34247 Yucaipa Blvd., Ste D
P.O. Box 3005 (mailing) Yucaipa, CA 92399
Redlands, CA 92373 [email protected] [email protected] Phone: (909) 797-1924
Phone: (909) 798-7531 California Licensed Architect C-19168 Redlands Regular Meeting of 10-3-23
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ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall b e ma intained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Consultant shall provide City with certificates of ins urance and endorsements evidencing such insurance prior to commencement o f the Services. Insurance policies sh all include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrie r acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acc eptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggrega te, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secur e and maintain professional liabil ity insurance throughout the term of this A greement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto L iability coverage, with minimum limits of On e Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named a s an additional insured and such insurance shall be primary and non -contributing to any i nsurance or self - insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written cons ent of City. In the event of mutual agreem ent by the Parties to assign or subcontract a portion of the Services, Co nsultant shall add such assignee or su bcontractor as an additional insured to the insurance policies req uired hereby and provide City with the insurance endorsements prior to any Ser vices being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and it s elected and appointed officials, employees and agents from and against any and all claim s, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property Redlands Regular Meeting of 10-3-23
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4 I:\cmo\Agreements\Higginson Architecture Inc. FY22-0250 .docx-jmv2 occasioned by any negligent act or omissio n by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may b e the subject of this Agreement or any other source of i ncome, interest in real property o r investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agree s it is not a de signated employee within the me aning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant Cit y approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Govern ment Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk’s office p ursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Part y shall, in addition to an y costs and other relief, be entitled to the reco very of its reasonable attorneys’ fees, including fees f or the use of in - house counsel by a Party.

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8.2 Consultant shall not assign any o f the Services, except with the prior written approval of City and in s trict compliance with the terms and condit ions of th is Agr eement. Any assignment or attempted assignment wit hout such prior written consent ma y, in the sole discretion of City, result in Cit y’s immedia te termination of this Agreement .

8.3 Consultant is for all p urposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduc t of Consultant or Consultant’s employees, except as herein set forth. Con sultant shall supply all necessary tool s a nd inst rumentalities require d to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event s hall Consultant or personnel retained by it be d eemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority , express or implied, to act on be half of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City , in its sole discretion, by provid ing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is termi nated by City, an adjustme nt to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or other wise make available to Cit y, copies (in both hard copy and electronic form, where applicable) of project related data, design calcu lations, drawings, specifications, reports, estimates, summaries and such oth er information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, ac counts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be availa ble at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, inc luding the Exhibits incorporated herein by reference, represents t he entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by th is Ag reement. Except as otherwise provided for her ein, an y amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws o f the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in con nection with thi s Agreement shall be tried and Redlands Regular Meeting of 10-3-23
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8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable b y a court of competent jurisdiction, th e same shall be deemed severabl e from the remainder of this Agreem ent and shall not affect, impair o r invalidate the remaining sentences, claus es, p aragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

8.9 All reports, plans, specifications, field data and notes and other documents, including all documents on electronic media, prepared by the architect as instruments of service shall remain the property of the Architect. The client agrees to waive any claim against the architect arising from any unauthorized reuse or modification of the plans and specifications.

8.10 Architects are licensed and regulated by the California Architects Board located at 2420 Del Paso Road, Suite 105, Sacramento, CA 95834.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS Higginson Architects, Inc.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor. David Higginson, Principal/CEO
California Licensed Architect C-19168

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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7 I:\cmo\Agreements\Higginson Architecture Inc. FY22-0250 .docx-jmv2 EXHIBIT "A"

SCOPE OF SERVICES

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FEE SCHEDULE

EXHIBIT “C”
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WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Direc tor of Industrial Rel ations, a certificate of consent to self-insure, either as an indi vidual e mployer, or as one emp loyer in a group of employers, which may be given upon furnishing proof satisfactory to the D irector of Industrial Relation s of ability to sel f-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisi ons of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions o f that Code, and I will comply with such provisions b efore commencing the per formance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities requir ed or permitted under this Agreement, I shall not emp loy any per son in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificat e of consent to self -insure, or a certification of workers’ compensat ion insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

By: Date: ___________________
David Higginson, CEO/President
Higginson Architects, Inc.

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City Council/Successor Agency Meeting K. 1.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Conference Report- 2023 League of California Cities Annual Conference and Expo (Council Member Davis and Council Member Saucedo)
DISCUSSION:

For this evening’s City Council Meeting, Council Member Davis and Council Member Saucedo will provide a report relating to their attendance at the 2023 League of California Cities Annual Conference and Expo held September 20-22, 2023 in Sacramento, California.

Council Member Saucedo has highlighted workshops he attended and/or that were part of the conference and would be of interest to City Council in the attached program.

Attachments
2023 League Conference Program
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Sept. 20-22, 2023
Sacramento, CA
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League of California Cities 2023 Annual Conference and Expo

MISSION
To expand and protect local control for cities through education and advocacy to enhance the quality of life for all Californians.

VISION
To be recognized and respected as the leading advocate for the common interests of California’s cities.

WE BELIEVE
u Local self-governance is the cornerstone of democracy. u Our strength lies in the unity of our diverse communities of interest.
u In the involvement of all stakeholders in establishing goals and in solving problems.
u In conducting the business of government with transparency, openness, respect, and civility.
u The spirit of honest public service is what builds communities. u Open decision-making that is of the highest ethical standards honors the public trust.
u Cities are vital to the strength of the California economy. u The vitality of cities is dependent upon their fiscal stability and local autonomy.
u The active participation of all city officials increases Cal Cities' effectiveness.
u Partnerships and collaborations are essential elements of focused advocacy and lobbying.
u Ethical and well-informed city officials are essential for responsive, visionary leadership, and effective and efficient city operations.

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League of California Cities 2023 Annual Conference and Expo2 What’s Inside
Welcome ..............................................................................3 Board of Directors ...............................................................4 Conference Information
....................................................5
Resolutions Process
.............................................................7 Program
Wednesday .........................................................................9 Thursday

.............................................................................17 Friday

..................................................................................36 How to Get Involved ........................................................41 Helen Putnam Awards
......................................................43 Cal Cities Partners

.............................................................44 Exhibitor Listings

.................................................................45 Past Presidents
...................................................................53 Upcoming Conferences ...................................................55 Floor Plans
..........................................................................56 Cal Cities Partner - Premier Level - This session is either planned with or includes a speaker representing a Premier Cal Cities Partner.

Institute for Local Government - This session is planned with the Institute for Local Government.

MCLE Credits Offered - Cal Cities (Provider No. 1985) is a State Bar of California approved provider and certifies this activity meets the standards for MCLE Credit. To earn MCLE, please scan your badge at one of the available kiosks during these timeframes:
u Once during Wednesday afternoon sessions.
u Twice on Thursday: once during morning sessions and once during afternoon sessions.
u Once on Friday during morning sessions.

Program Icons
Look for the following icons used throughout the program.

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League of California Cities 2023 Annual Conference and Expo3 Welcome to the 2023 Annual Conference and Expo!
We are excited for you to join us in Sacramento
for the 2023 League of California Cities Annual
Conference and Expo! This year we are celebrating
125 years of Cal Cities and the enduring strength of
the organization. The key to Cal Cities’ effectiveness
over the years is the generations of city leaders
committed to uplifting California’s communities, so
really, this anniversary celebration is about all of you! This year’s conference features a variety of
speakers and timely presentations on key topics for
local leaders, plus numerous opportunities for peer-
to-peer sharing. These three days are a time for us
to renew our energy for service to our communities,
expand our knowledge, and celebrate the
accomplishments of cities and Cal Cities!
While at the conference, be sure to visit the
Expo Hall, where you will see new and familiar
exhibitors excited to share valuable produces
and solutions that can help enhance city
services. I hope you enjoy the conference and
bring back valuable insights to your cities.
2022-2023 League of
California Cities President
Ali Sajjad Taj
Council Member, Artesia
Officers of the League of California Cities
First Vice President
Daniel Parra
Mayor, Fowler
Second Vice President
Lisa Middleton
Council Member, Palm Springs
Immediate Past President
Cindy Silva
Mayor, Walnut Creek
Executive Director and CEO
Carolyn Coleman
League of California Cities
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League of California Cities 2023 Annual Conference and Expo4 2023 BOARD OF DIRECTORS
Teresa Acosta, Council Member, Carlsbad,
At-large
Ashleigh Aiken, Mayor, Anaheim, Large City
Representative
Jan Arbuckle, Mayor, Grass Valley, At-large
Al Austin, Council Member, Long Beach, Large
City Representative
Melanie Bagby, Council Member, Cloverdale,
At-large
Karen Bass, Mayor, Los Angeles, Large City
Representative
Scott Bauer, Council Member, Eureka, Redwood
Empire Division
LaTanya Bellow, Deputy City Manager, Berkeley,
Personnel and Employee Relations Department
London Breed, Mayor, San Francisco, Large City
David Cohen, Council Member, San Jose, Large
City Representative
Michael Colantuono, City Attorney, Grass
Valley, City Attorneys Department
Alice Dowdin Calvillo, Mayor, Auburn,
Sacramento Valley Division
Phil Dupper, Mayor, Loma Linda, Inland Empire
Division
Jerry Dyer, Mayor, Fresno, Large City
Marilyn Ezzy Ashcraft, Mayor, Alameda, East Bay
Division
Neysa Fligor, Council Member, Los Altos,
Peninsula Division
Edgard Garcia, Council Member, El Centro,
Imperial County Division
Todd Gloria, Mayor, San Diego, Large City
Karen Goh, Mayor, Bakersfield, Large City
Marshall Goodman, Mayor, La Palma, At-large
Eric Guerra, Mayor Pro Tem, Sacramento, Large
City Representative
Rene Guerrero, Director of Public Works,
Pomona, Public Works Department
Mike Healy, Council Member, Petaluma, North
Bay Division
Britt Huff, Mayor, Rolling Hills Estates, At-large
Randi Johl, Legislative Director/City Clerk,
Temecula, City Clerks Department
Dan Kalb, Council Member, Oakland, Large City
Representative
Ellen Kamei, Council Member, Mountain View,
Women’s Caucus
Lynne Kennedy, Mayor Pro Tem, Rancho
Cucamonga, At-large
Jim Lewis, City Manager, Atascadero, City
Managers Department
Ray Marquez, Council Member, Chino Hills, At-large
Steve Martin, Mayor, Paso Robles, Channel
Counties
Porsche Middleton, Council Member, Citrus
Heights, At-large
John Minto, Mayor, Santee, San Diego County
Division
Richard Montgomery, Mayor, Manhattan
Beach, At-large
Scott Nassif, Mayor, Apple Valley, Desert
Mountain Division
Eric Nelson, Planning Commissioner, Dana Point,
Planning and Community Development Department
Kim Nguyen, Council Member, Garden Grove,
Orange County Division
Lori Ogorchock, Council Member, Antioch,
Mayors and Council Members Department
Jaime Patino, Council Member, Union City,
At-large
Dave Potter, Mayor, Carmel, Monterey Bay Division
Ana Maria Quintana, Vice-Mayor, Bell, Los
Angeles County Division
Gabe Quinto, Council Member, El Cerrito, At-large
Roberta Raper, Dir. Of Finance and Technology,
West Sacramento, Fiscal Officers Department
Dana Reed, Council Member, Indian Wells,
Riverside County Division
David Sander, Vice Mayor, Rancho Cordova, NLC
Jeff Smith, Police Chief, Pismo Beach, Police
Chiefs Department
Dan Stefano, Fire Chief, Costa Mesa, Fire Chiefs
Department
Kuldip Thusu, Council Member, Dinuba, South
San Joaquin Valley Division
Racquel Vasquez, Mayor, Lemon Grove, African
American Caucus
Anna Velazquez, Mayor, Soledad, Latino Caucus
Malia Vella, Council Member, Alameda, Asian
Pacific Islanders Caucus
Tyller Williamson, Mayor, Monterey, Lesbian Gay
Bisexual Transgender Queer Caucus
Dan Wright, Council Member, Stockton, Central
Valley Division
Nancy Young, Mayor, Tracy, At-large
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League of California Cities 2023 Annual Conference and Expo5 Conference Information
Event Locations
Unless otherwise noted, all events
take place in the SAFE Credit Union
Convention Center.

Offsite Locations
Hyatt Regency Sacramento
1209 L Street
Sheraton Grand Sacramento
1230 J Street
Convention Center
Amenities
Complimentary wireless internet is
available in the public areas. The
network is named “Free Internet”
and a password is not required.

Water stations are available
throughout the Convention Center
for your convenience.

Lost and Found
For help locating or turning in a lost
item during the conference, take
the item to Cal Cities conference
registration. The item will be
held until the conclusion of the
conference, at which time the SAFE
Credit Union Convention Center
administrative offices will hold it for
seven days after the conference.

To contact the administrative
offices call (916) 808-5291.

Shuttle Information
Route 1 runs between Embassy
Suites, Holiday Inn Downtown, Hyatt
Centric and SAFE Credit Union
Convention Center.
*
Note: Guests staying at The Exchange
or The Kimpton Sawyer will meet at the
Holiday Inn Downtown pickup location.

Route 2 runs between Hilton Arden
West, DoubleTree by Hilton, Fort
Sutter Hotel, Hyatt House and SAFE
Credit Union Convention Center.

For more detailed schedule
information please visit
www.calcities.org/ACshuttle
Wednesday 9/20
No service from 2:15 - 5:00 p.m. Service
resumes at the Convention Center.
u First hotel pickup: 7:30 a.m.
u Last Convention Center pickup:

Route 1 7:00 p.m.

Route 2 6:15 p.m.

CitiPAC Annual Leadership Reception
u Continuous loop between SAFE
Credit Union Convention Center
and Delta King from 6:45 - 11:30 p.m.

Thursday 9/21
No service from 11:15 a.m. - 3:00 p.m.

Service resumes at the Convention
Center.
u First hotel pickup: 6:30 a.m.
u Last Convention Center pickup:

Route 1 7:00 p.m.

Route 2 6:45 p.m.

Friday 9/22
No service from 10:45 - 11:30 a.m. Service
resumes at the Convention Center.
u First hotel pickup: 7:00 a.m.
u Last Convention Center pickup:

Route 1 1:30 p.m.

Route 2 2:00 p.m.

Please note: No alcohol, open or closed,
is permitted to be carried on the shuttle.

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League of California Cities 2023 Annual Conference and Expo6 Conference Information
Event and Meeting Policies
For a full description of Cal Cities' Event and Meeting Policies, please visit www.calcities.org/event-policies.

Providing a Safe and Respectful Environment
The League of California Cities is committed to ensuring a safe and respectful environment for all participants and staff at Cal Cities events and meetings.

We expect participants and staff to:
u Be considerate and respectful in your speech and actions. u Refrain from behavior and speech that could be perceived as demeaning, discriminatory, or harassing.
u Be mindful of your surroundings and your fellow participants.

If you experience or witness harassment during a Cal Cities event or meeting, or have any other concerns, please contact a member of Cal Cities staff immediately. All reports are confidential.

Photo and Video Usage
Photos and videos taken by Cal Cities staff and contractors may be used in communications and promotional material, including on social media platforms and for future Cal Cities events and programs. Event participants are prohibited from recording or livestreaming Cal Cities events and meetings without prior permission.

Brown Act and Cal Cities
Conferences
The Brown Act permits the
attendance of a majority of the
members of a legislative body at
a conference or similar gathering
open to the public that addresses
issues of general interest to the
public or to public agencies of the
type represented by the legislative
body. However, a majority of the
members cannot discuss among
themselves, other than as part of the
scheduled program, business of a
specific nature that is within the local
agency’s subject matter jurisdiction.

Member Services Booth
Get informed! Get involved! Be a
leader! The Member Services Booth,
inside the Cal Cities Pavilion, will
expand your knowledge about Cal
Cities. Learn about your roadmap
to Cal Cities leadership and how to
use your membership to the fullest.

Talk to a Cal Cities representative
about how to participate in
the professional
departments, regional
divisions and diversity
caucuses. Get
involved and make a
difference.

Session Materials
Our goal is to provide exceptional educational experiences, networking opportunities, and innovative tools that will make attendees and their cities more successful. Presentation materials are an important element of the Annual Conference and will be available online at www.calcities.org/ac.

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League of California Cities 2023 Annual Conference and Expo7

HOW TO PARTICIPATE IN CAL CITIES' ANNUAL

CONFERENCE RESOLUTIONS PROCESS
Cal Cities policies directly guide the organization’s advocacy to promote local decision-making, and lobby against statewide policies that erode local control. The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy.

General Resolutions
Sixty days before the annual conference, Cal Cities members may submit policy proposals on issues of importance to cities. The resolution must have the concurrence of at least five additional member cities or individual members.

The Cal Cities President assigns general resolutions to policy committees where members review, debate, and recommend positions for each policy proposal. Recommendations are forwarded to the Resolutions Committee.

Petitioned Resolutions
The petitioned resolution is an alternate method to introduce policy proposals during the annual conference. The petitioned resolution must be signed by voting delegates from 10% of member cities to qualify and submitted to the Cal Cities President at least 24 hours before the beginning of the General Assembly (8:30 a.m., Sept. 21). All qualified petitioned resolutions are forwarded to the General Assembly for consideration, regardless of the action recommended by the Resolutions Committee.

Resolutions Consideration at the Annual Conference
The Resolutions Committee considers all resolutions at a meeting during the annual conference. The Resolutions Committee consists of representatives from each Cal Cities diversity caucus, regional division, municipal department, policy committee, and individuals appointed by the Cal Cities president.

General resolutions approved by either a policy committee or the Resolutions Committee are next considered by the General Assembly.

General resolutions not approved, or referred for further study by both a policy committee and the Resolutions Committee, do not go to the General Assembly. The Resolutions Committee may also amend the resolution, prior to moving it forward for consideration by the General Assembly. Resolutions approved by the General Assembly become Cal Cities policy.

The General Assembly and Voting Delegates
The General Assembly is a meeting of the collective body of all voting delegates — one from every member city. During the General Assembly, which takes place on the final day of the annual conference, voting delegates debate and consider general and petitioned resolutions forwarded by the Resolutions Committee.

Learn more at www.calcities.org/general-assembly
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CSCDA is a Joint Powers Authority with tools to help finance some of the most important projects in your city.

Financing designed for
cities to assist developers
in accessing tax-exempt
bonds for the financing of
low-income, multi-family, and
senior housing projects.

Low-cost, tax-exempt
financing of impact fees to
pay for streets, roads, water,
sewer, storm drainage,
parks and other capital
improvements.

Affordable
Housing
Local Streets
and Roads
Founded and sponsored by
Learn about all of CSCDA’s financing programs at www.CSCDA.org Housing Bond Program
Statewide Community
Infrastructure Program (SCIP)
Effective tools for the timely financing of community-based public benefit projects.

Visit booth 611 for
more information.

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League of California Cities 2023 Annual Conference and Expo9 WEDNESDAY, SEPTEMBER 20
8:00 a.m. - 6:00 p.m. R egistration Open
West Lobby
8:00 a.m. - 6:00 p.m. V oting Delegates Desk Open
West Lobby
Are you the voting delegate or alternate for your city? Check in before Friday morning to receive information
and a voting card. Staff can also provide updates on
the status of Resolutions and answer general questions
from attendees.
8:30 a.m. - 1:00 p.m. City Clerks Department Meeting and W orkshop:
2024 Elections: Trends, Legislation, and Practical
Advice
Gardenia, Sheraton Grand Sacramento
Additional registration of $175 per attendee from a member city/$350 per attendee from a non-member city. (Department meeting 8:30 – 9:00 a.m. followed by a four-hour workshop).

Accredited for one CMC/MMC Advanced Education Point.

The 2024 elections are right around the corner. This
session will focus on trends for the upcoming local and statewide elections, related legislation and case law,
and practical tips for preparing for the worst while
hoping for the best in our elections.

Speakers: Randi Johl, Legislative Director / City Clerk, Temecula Paul Mitchell, Owner, Redistricting Partners
Holly Whatley, Shareholder, Colantuono, Highsmith & Whatley, PC
10:00 a.m. - noon Understanding Public Service Ethics Laws and Principles (AB 1234)
Room A7-A8
State law requires elected and appointed officials to
receive two hours of training in specified ethics laws
and principles every two years. Newly elected and
appointed officials must receive this training within
one year of becoming a public servant. Join a panel
of experts as they help navigate the ethics laws and
principles. Sign-in will begin 30 minutes prior to the
session and you must be present for the full two hours
to receive the certification of attendance. Entry will be prohibited once the session begins.

The Institute for Local Government is a State Bar of California minimum continuing legal education (MCLE) approved
provider and certifies this activity meets the standards for MCLE credit by the State Bar of California in the total amount of 2 hours (general credits). Provider #13881
Speaker: Kimberly Horiuchi, Associate, Liebert Cassidy
Whitmore
Check-in begins at
9:30 a.m.

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League of California Cities 2023 Annual Conference and Expo10 WEDNESDAY, SEPTEMBER 20
11:00 - 11:30 a.m. P ublic Works Department Meeting
Department Meeting Room A2-A3
11:00 a.m. - noon City Managers Department Meeting
Department Meeting Room A1
11:00 a.m. - noon A frican American Caucus Business Meeting Caucus Meeting Meeting Room 2
11:30 a.m. - 1:15 p.m. Riv erside County Division General Membership MeetingDivision Event
Regency EF, Hyatt Regency Sacramento
Space is limited; please RSVP to your Regional Public Affairs Manager, Laura Morales, [email protected]. Additional fees may apply.
11:30 a.m. - 1:30 p.m. Inland Empir e and Desert Mountain Division Lunch MeetingDivision Event
Camellia, Sheraton Grand Sacramento
Space is limited; please RSVP to your Regional Public Affairs Manager, Laura Morales, [email protected]. Additional fees may apply.
11:45 a.m. - 1:00 p.m. South San Joaquin V alley Division Lunch Meeting Division Event Regency B, Hyatt Regency Sacramento
Space is limited; please RSVP to your Regional Public Affairs Manager, Rajveer Rakkar, [email protected]. Additional fees may apply.
11:45 a.m. - 1:15 p.m. L os Angeles County Division Lunch Division Event Magnolia, Sheraton Grand Sacramento
Space is limited; please RSVP to your Regional Public Affairs Manager, Jennifer Quan, [email protected]. Additional fees may apply.
11:45 a.m. - 1:15 p.m. North Ba y Division Election and Installation of OfficersDivision Event
Regency D, Hyatt Regency Sacramento
Space is limited; please RSVP to your Regional Public Affairs Manager, Nancy Hall Bennett, [email protected].

Additional fees may apply.
11:45 a.m. - 1:15 p.m. R edwood Empire Division Luncheon Division Event Big Sur, 2nd floor, Hyatt Regency Sacramento Space is limited; please RSVP to your Regional Public Affairs Manager, Sara Sanders, [email protected]. Additional fees may apply.

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League of California Cities 2023 Annual Conference and Expo11 WEDNESDAY, SEPTEMBER 20
11:45 a.m. - 1:15 p.m. Sacr amento Valley Division Membership Meeting Division Event Regency C, Hyatt Regency Sacramento
Space is limited; please RSVP to your Regional Public Affairs Manager, Charles Anderson, [email protected].

Additional fees may apply.
12:45 - 1:15 p.m. Firs t-Time Attendee Orientation
Room A7-A8
Join Cal Cities leadership and staff as you begin your
first Annual Conference experience. Hear about Cal
Cities and how to get the most out of your conference
experience.
1:30 - 3:30 p.m. Opening Gener al Session
Hall D
Presiding: Ali Sajjad Taj, President, League of California Cities and Council Member, Artesia
National Anthem and Presentation of the Colors
Host City Remarks: Eric Guerra, Vice Mayor, Sacramento
State of Cal Cities Annual Report: Carolyn Coleman,
Executive Director and CEO, League of California Cities National League of Cities Remarks: Victoria Woodards,
President, National League of Cities and Mayor, Tacoma, Washington
Nominating Committee Report: Randi Johl, Nominating
Committee Chair and Legislative Director / City Clerk, Temecula Past Presidents’ Lifetime Achievement Award: Cindy
Silva, Immediate Past President, League of California Cities and Mayor, Walnut Creek
Keynote Address: From Conflict to Conversation
Must disagreement be disagreeable? Amidst
unprecedented disruption and uncertainty, there's
never been a more necessary time for community
leaders to learn how to tackle complex and sensitive
issues in ways that leave people feeling heard,
respected, and empowered.

Speaker: Matt Lehrman, Managing Director of Social
Prosperity Partners
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3:30 - 5:00 p.m. Legal Issues Session
Concurrent Session Meeting Room 9-11
Moderator: Eric Danly, City Attorney, Petaluma
Artificial Intelligence and the Practice of Law
Speakers: Peter Lee, Martin Luther King Jr. Professor of Law, Director, Center for Innovation, Law, and Society, UC Davis School of Law
Matthew Slentz, Senior Counsel, Colantuono, Highsmith & Whatley
General Municipal Litigation Update
Speakers: Pamela K. Graham, Senior Counsel, Colantuono, Highsmith & Whatley
Meghan Wharton, Senior Counsel, Colantuono, Highsmith & Whatley
3:45 - 4:15 p.m. Fir e Chiefs Department Meeting
Department Meeting Meeting Room 4
3:45 - 4:15 p.m. Fiscal Offic ers Department Meeting
Department Meeting Meeting Room 3
3:45 - 4:15 p.m. La tino Caucus Business Meeting
Caucus Meeting Meeting Room 2
3:45 - 5:00 p.m. Building a Cultur e of Accountability in Your Police DepartmentConcurrent Session

Room A1
It is more important than ever before to reinforce
trust between law enforcement agencies and
citizens. Law enforcement must build, bolster, and
demonstrate transparency and accountability within
their departments. Hear from law enforcement leaders
from throughout California about their strategies for
building a culture of accountability through community
conversations, transparent policies, technology
deployment, and public auditing.

Moderator: Hector Soliman-Valdez, Director of Local
Government Affairs, Flock Safety
Speakers: Angela S. Averiett, Chief of Police, Los Altos Danny Renfrow, Chief of Police, Truckee
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League of California Cities 2023 Annual Conference and Expo13 WEDNESDAY, SEPTEMBER 20
3:45 - 5:00 p.m. F ees! You Got ‘Em. How Do They Work Today? Concurrent Session Room A2-A3
Every city has fees, and the state has plenty of laws
governing them. Receive an update on the full range
of municipal fees, including general, regulatory,
development impact, and property-related fees, as
well as recent legal developments. Panelists will discuss the impact of a case allowing property-related fees
for parts of the mandate viewed as “trash fees” on
stormwater fees, changes to franchise fees under the
Zolly Case, and how the proposed California Business
Roundtable measure would severely restrict municipal
fees and other revenue tools.

Moderator and Speaker: Timothy William Seufert, Managing Director, NBS
Speakers: Michael Colantuono, City Attorney, Grass Valley, Colantuono, Highsmith & Whatley
Christina Judith Turner, City Manager, Morgan Hill
3:45 - 5:00 p.m. California Cannabis: Seven Years After LegalizationConcurrent Session
Room A4
It’s been almost seven years since voters approved
Prop. 64 to regulate and authorize cannabis for adult
use. Now the question is: How are we doing? Join
top regulatory, industry, and local representatives
for a coffee table-style conversation on the state of
the industry, emerging issues, and how to effectively
regulate cannabis in your community.

Moderator: Barigye McCoy, Chief of Communications, Culture Cannabis Club
Speakers: Scott Matas, Mayor, Desert Hot Springs
Amy O’Gorman Jenkins, President, Precision Advocacy
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League of California Cities 2023 Annual Conference and Expo14 WEDNESDAY, SEPTEMBER 20
3:45 - 5:00 p.m. Homeles sness to Housed: How Cities Create and Leverage Strong PartnershipsConcurrent Session

Room A5-A6
City leaders in every part of California struggle with
homelessness. A 2023 Public Policy Institute of California Statewide survey found that seven out of every 10
Californians view homelessness as a big problem
in their area. While federal and state resources are
essential, it is local leadership and political will where strong collaborative partnerships are formed and
sustainable solutions are created. This panel brings
together federal, county, city, and nonprofit leaders
for a discussion on best practices in effective street
outreach engagement, public/private shelter and
housing partnerships, and how to leverage funding to
its maximum impact.

Moderator: Helene Schneider, Senior Regional Advisor, U.S.

Interagency Council on Homelessness
Speakers: Elizabeth Funk, CEO and Cofounder, DignityMoves Mike LeBarre, Mayor, King City
Terri Maus-Nisich, Assistant County Executive Officer - Retired, County of Santa Barbara
3:45 - 5:00 p.m. Building Mobile Crisis R esponse Teams Concurrent Session Room A9 Planned with the Cal Cities LGBTQ Caucus BeWell OC and the West Hollywood Care Team have
a successful track record of providing compassionate
care to vulnerable community members, including
the LGBTQ+ community. In this session, gain valuable
insight into how you can bring similar programs to
your own city. This includes understanding how to
provide compassionate care, build effective mobile
crisis response teams, secure funding for innovative
programs, and replicate successful models in your own
communities.

Moderator: Tyller Windell Williamson, Mayor, Monterey
Speakers: Karen W. Linkins, Principal, Desert Vista Consulting Corri Planck, Human Services Manager, West Hollywood
Sepi Shyne, Mayor, West Hollywood
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League of California Cities 2023 Annual Conference and Expo15 WEDNESDAY, SEPTEMBER 20
3:45 - 5:00 p.m. Minority L eaders Reshaping Local Government Concurrent Session Room A10-A11
California has become increasingly diverse and so
too are the faces of local government. This panel will
discuss all the challenges that minority leaders face
in local government and ways to manage these
challenges, including how to create real diversity,
equity, inclusion, and belonging. The panel will explore how each of these leaders has faced their own
challenges in the communities they’ve served and the
ways they’ve turned these challenges into opportunities for learning, growth, and management.

Moderator: Domenica Megerdichian, Deputy City Manager,
South Pasadena
Speakers: Armine Chaparyan, City Manager, South Pasadena Ingrid Hardy, Assistant City Manager, Thousand Oaks
Carmen Nichols, Assistant City Manager, Camarillo
4:30 - 5:00 p.m. P ersonnel and Employee Relations Department MeetingDepartment Meeting
Meeting Room 4
5:00 - 7:00 p.m. Hos t City Reception and Expo Hall Grand Opening Hall ABC
Join your fellow attendees at a reception hosted by the City of Sacramento in the Expo Hall. Get your first look at more than 200 companies that offer products and
services to cities, all while enjoying some amazing hors d'oeuvres and getting to know colleagues from across
the state. Stop by the Cal Cities Pavilion to connect
with leadership of the Mayors and Council Members
Department, Caucuses, and Cal Cities Partners.

A registration badge is required to access the event.

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League of California Cities 2023 Annual Conference and Expo16 Sponsorship Opportunities Available
Please contact Mike Egan,
Manager, Sponsorship & Corporate Development
[email protected] /uni2219 916-658-8271
Attendance at this event by a public official may constitute acceptance of a reportable gift.

Rollin’ on the River

Wednesday, September 20, 2023
7:00 – 10:00pm
Aboard the Delta King
1000 Front St, Sacramento, CA 95814
All aboard the Delta King riverboat
for a night of Casino style gaming, dancing, and more
Please see page 5 for shuttle times.

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League of California Cities 2023 Annual Conference and Expo17 THURSDAY, SEPTEMBER 21
7:30 a.m. - 4:00 p.m. R egistration Open
West Lobby
7:30 a.m. - 4:00 p.m. V oting Delegates Desk Open
West Lobby
Are you the voting delegate or alternate for your city? Check in before Friday morning to receive information
and a voting card. Staff can also provide updates on
the status of Resolutions and answer general questions
from attendees.
7:30 - 8:30 a.m. Br eakfast Snacks
Pre-function A
8:30 - 9:45 a.m. A ddressing the Fentanyl Crisis
Concurrent Session Room A1
Fentanyl and other synthetic opioid overdoses are
spiking in every community. With no end to the crisis
in sight, local officials are responding with strategies to support communities and public safety. This session
will explore how two communities are responding to
the spike in fentanyl overdoses through educational
campaigns, prevention, and early intervention.

Panelists will also discuss possible law enforcement
responses and what can be done increased access to
overdose treatment.

Speaker: Sandi Snelgrove, Chief, Community Support Branch, Department of Health Care Services
8:30 - 9:45 a.m. T he Mayor Said What?! Staying Ahead of the News Concurrent Session Room A2-A3
News and information are often sourced from not
only local media outlets but also social media. To
ensure that your agency’s message is relevant, and its
reputation is sterling, you must tune into the world of media relations and social listening. Navigating of-
the-moment buzz includes monitoring news and social
sources, cultivating relationships with reporters and
influencers, and analyzing data from diverse channels.

Learn how public agencies can pair proactive listening
with data analysis to get a leg up on their local
scuttlebutt.

Moderator: Katherine Juhl Griffiths, Principal, Tripepi Smith Speakers: Sharon Gonsalves, Director of Government Affairs, Renne Public Law Group
Peter Pirnejad, City Manager, Los Altos Hills
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League of California Cities 2023 Annual Conference and Expo18 THURSDAY, SEPTEMBER 21
8:30 - 9:45 a.m. A T ale of Two Cities: The Mental Health Crisis Concurrent Session Room A4
The nation’s mental health crisis, exacerbated by
pandemic isolation, has prompted a new wave of
advocacy for de-stigmatization, equitable access,
and open dialogue. It is critical that we find new
ways of delivering care. Mental health is often linked
to homelessness and crime, with hospitals and jails
serving as default, cyclical destinations. Data shows
that this is a tale of two cities, with the most vulnerable populations facing the most difficulties. In this fireside chat, speakers will explore the mental health data from more than 300 California communities and propose
new frameworks for addressing the needs of the
community.

Speakers: Chad Castruita, CEO, Care Solace
Gilbert Livas, Retired City Manager, Downey
8:30 - 9:45 a.m. Case S tudy: Response to Homelessness in the City of RialtoConcurrent Session
Room A5-A6
Recognizing deep-rooted issues beyond the normal
parameters of policing, the Rialto Police Department
teamed up with Social Work Action Group to
enhance the city’s response to homelessness. The
nonprofit, which focuses on helping individuals and
families achieve sustainable independence through
community support, provided the city with outreach
expertise and new resources. The drastic improvements
in quality of life issues and homeless-related activities are now highlighted in academia as a model for public
administration.

Moderator: Rafael Trujillo, Council Member, Rialto
Speakers: Jared Kisselovich, Police Officer, Rialto
Mark Kling, Chief of Police, Rialto
Mike J. Martinez, Corporal Community Service Bureau, Rialto Aaron Anthony Petroff, Vice President, Social Work Action Group
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League of California Cities 2023 Annual Conference and Expo19 THURSDAY, SEPTEMBER 21
8:30 - 9:45 a.m. Na vigating the New State Housing Laws Concurrent Session Room A7-A8
California has passed more than 100 new state housing
laws affecting cities since 2016. Many cities around
the state have limited planning and housing capacity
and are overwhelmed by the task of understanding
and implementing these laws. In this panel from the
Terner Center for Housing Innovation at the University of California, Berkeley, learn how to understand these new state housing laws, the “tricks of the trade” developers are learning about using in cities, and how cities can
effectively implement these laws with limited capacity.

Moderator: David Garcia, Policy Director, UC Berkeley Terner Center for Housing Innovation
Speakers: Barbara Ehrlich Kautz, Partner, Goldfarb & Lipman LLP
Megan Kirkeby, Deputy Director, Housing Policy Development, California Department of Housing and Community
Development
David T. Loya, Community Development Director, Arcata
8:30 - 9:45 a.m. Building in E conomically Challenging Times Concurrent Session Room A9 Planned with the Cal Cities Latino Caucus Against the backdrop of less state funding, more state
regulations, and a slowing economy, many cities
are struggling to meet their housing goals, secure
state financing for their civic projects, and attract
private developers to stimulate economic growth. A
growing number of cities have endorsed public-private
partnerships for libraries, city halls, convention centers, emergency services, housing, and other buildings.

What can we learn from these developments?
Moderator: Grace Ruiz Stepter, Director, Housing and
Community Development, Anaheim
Speakers: Korin Crawford, Executive Vice President, Griffin Swinerton
Yvonne Martinez Beltran, Council Member, Morgan Hill
Joy Silver, Chief Strategy Officer, Community Housing
Opportunity Corp
Ernesto M. Vasquez, Founder and CEO, SVA Architects, Inc. Cal Cities Partner - Premier Level Institute for Local Government
MCLE Credits Offered
Program Icons
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League of California Cities 2023 Annual Conference and Expo20 THURSDAY, SEPTEMBER 21
8:30 - 9:45 a.m. City Attorneys Business Meeting
Concurrent Session Meeting Room 9-11
MCLE credit is available only for the presentation following the business meeting.

Moderator: Eric Danly, City Attorney, Petaluma
Welcoming Remarks
Speaker: Susana Alcala Wood, City Attorney, Sacramento
Department Business Meeting
u Director’s Report
u President’s Report
u Nominating Committee Report
u Election of Department Officers
Meeting Disruptions, Workplace Violence Restraining
Orders, and the Bane Act
Speakers: Jon R. di Cristina, Senior Counsel, Colantuono, Highsmith & Whatley
Ryan Richardson, Chief Assistant City Attorney, Oakland 8:45 - 9:45 a.m. W omen’s Caucus Business Meeting
Caucus Meeting Meeting Room 3
9:00 a.m. - 3:00 p.m. V isit the Expo Hall
Hall ABC
There’s so much to do on the Expo Floor! Don’t miss
your opportunity to meet businesses that can solve
your product and service needs. Explore CSCDA
(booth 611) and California CLASS (booth 609), both
sponsored by Cal Cities, that can enhance and
safeguard your city’s financial resources. Stop by the
Cal Cities Pavilion to find out how you can get more
involved in your Department, Division or Caucus. Meet
up with a colleague in the brand new ConnectLounge,
sponsored by California CLASS. Participate in a
community service project benefiting Kids First and
Children’s Receiving Home of Sacramento sponsored
by Keenan.

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League of California Cities 2023 Annual Conference and Expo21 THURSDAY, SEPTEMBER 21
10:00 - 11:30 a.m. Gener al Session
Hall D
Presiding: Daniel Parra, First Vice President, League of California Cities and Mayor, Fowler
Helen Putnam Award for Excellence
Outgoing President’s Remarks: Ali Sajjad Taj, President, League of California Cities and Council Member, Artesia Keynote Address: The Brandon Fleming Story: A
Motivational Speech
This riveting, high-energy presentation has inspired
millions across vast industries ranging from corporate
and educational gatherings to international platforms
and even federal prisons, as it teaches critical life
lessons from Fleming's remarkable transformation from
at-risk youth and drug-dealing dropout to nationally
acclaimed author & Harvard educator. Fleming uses
his story to help us understand what it means to defy
all odds. But most importantly, he teaches about the
most important part of our journey on the climb to
success, which is our responsibility to reach back and
pull others up, too. This presentation will leave your
audience challenged and charged, as it provides an
honest and living example of struggle, success, and
service.

Speaker: Brandon P. Fleming, Nationally-acclaimed
educator, award-winning author of MISEDUCATED, former
debate coach at Harvard University, and Founder & CEO of The Veritas School
11:30 a.m. - 1:00 p.m. A ttendee Lunch In Expo Hall
Hall ABC
11:30 a.m. - 1:00 p.m. Mont erey Bay Division Lunch
Division Event Mayahuel, 1200 K Street
Space is limited; please RSVP to your Regional Public Affairs Manager, Deanna Sessums, [email protected]. Additional fees may apply.

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League of California Cities 2023 Annual Conference and Expo22 THURSDAY, SEPTEMBER 21
11:45 a.m. - 12:05 p.m. C entralized Customer Relations Speed Session Hall ABC, Speaker Theater
Beverly Hills has created a centralized customer
relations program to provide concierge-level access
to information and non-emergency assistance to
residents, businesses, and visitors. Get a speedy look
at how Beverly Hills developed a high-performing
centralized customer service program, some of the
lessons learned, and the benefits to date.

Speaker: Michael V. Hensley, Deputy Director of Public Works, Beverly Hills
12:15 - 12:35 p.m. Intr oduction to the California Fire and Rescue Mutual Aid SystemSpeed Session
Hall ABC, Speaker Theater
The California Fire and Rescue Mutual Aid System
provides firefighters and fire engines to local
communities during all-hazard disasters. The concept of mutual aid is based on neighbor helping neighbor. This
session will give leaders an understanding of how their community benefits from the system and how their fire
department participates.

Speaker: Brian S. Marshall, Fire and Rescue Chief, California Governor’s Office of Emergency Services
12:30 - 1:00 p.m. Y oung Professionals Meet and Greet
Hall ABC, ConnectLounge
Are you a young professional? Come to this informal
gathering to meet other attendees who are dedicated
to bettering their cities and growing their professional networks.
12:45 - 1:05 p.m. Opt In: W hy Cities Should Care About Digital Rights Speed Session Hall ABC, Speaker Theater
Digital technology is increasingly embedded into how
our cities work. We deploy and operate cameras,
sensors, and other technologies that collect data
to help advance transportation, public safety, and
climate goals. How can we help our constituents
understand how that data is used to manage city
operations? Drawing on examples from Long Beach
and a growing coalition of California cities, this session will discuss the importance of being transparent
and engaging with residents about the use of smart
technologies in the public realm, as well as the
intersections with data privacy and the emerging
concept of digital rights.

Speaker: Ryan Kurtzman, Smart Cities Program Manager, Long Beach
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League of California Cities 2023 Annual Conference and Expo23 THURSDAY, SEPTEMBER 21
1:00 - 2:00 p.m. Asian P acific Islander Caucus Business Meeting Caucus Meeting Meeting Room 3
1:00 - 2:15 p.m. Enhancing Emer gency Preparedness Through Whole Community Collaboration and PartnershipsConcurrent Session

Room A1
Collaboration between cities, counties, and other
stakeholders is crucial to disaster preparation, response, recovery, and mitigation. Hear from community
leaders about effective strategies, lessons learned,
and resources that can enhance local emergency
management and disaster response. Speakers will
also discuss how promoting authentic community
engagement can strengthen community resilience
and trust while reducing risks (and costs) in the face of disasters.

Moderator: Robert Madrid, Senior Associate, Operations
Support (Planning), Team Rubicon
Speakers: Nancy A. Brown, PhD, Community Preparedness
Program Manager, Department of Emergency Management,
Sonoma County
Patrice Chamberlain, Health Program Specialist, California Department of Public Health
Jason Roberts, City Council Member, Vacaville
Sophia Rome, Community Relations Manager (PIO), Salinas 1:00 - 2:15 p.m. One City , One Team: Establishing Effective City Manager-Council RelationsConcurrent Session

Room A2-A3
Running cities is complex and challenging, even
when things are going well. The key to a thriving
city is establishing productive relationships between
the city council and the city manager. This means
that choosing the right person as city manager and
providing them with proper support and guidance is
the most crucial responsibility of the city council. In this session geared for city managers and city councils,
learn how you can navigate issues — both common
and difficult — to create significant results for your
community.

Moderator: Reva Feldman, Strategic Advisor, Avenu Insights and Analytics
Speakers: Aaron J. Adams, City Manager, Temecula
Rachelle Arizmendi, Former Mayor, Sierra Madre and
Government Industry Advisor, Avenu Insights and Analytics Patricia Lock Dawson, Mayor, Riverside
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League of California Cities 2023 Annual Conference and Expo24 THURSDAY, SEPTEMBER 21
1:00 - 2:15 p.m. A dapting Main Street for a Changing
Retail LandscapeConcurrent Session
Room A4
The state of retail has changed. New research from
the National League of Cities shows that retail is
rebounding, but downtowns are still affected by the
growth in flexible, work-from-home schedules. The
session will begin with a brief presentation about
important retail trends for cities, followed by a
moderated conversation with three city leaders about
lessons learned and creative strategies that promote
downtown and main street vitality in a post-pandemic
world.

Moderator: Lena Geraghty, Director, Sustainability and
Innovation, National League of Cities
Speakers: Brooke Fox, Marketing and Communications
Consultant, California Main Street
David M. Sander, Vice Mayor, Rancho Cordova
Sepi Shyne, Mayor, West Hollywood
1:00 - 2:15 p.m. As sets and Opportunities: Surplus Land Act 101 Concurrent Session Room A5-A6
Cities across the state are examining their land assets and considering possibilities for the future. But they’re not the only ones. The state has revamped the Surplus
Land Act and its implementing regulations. Drawing
from the speakers’ experience as city planners, city
attorneys, and planning and development consultants,
attendees will learn the ins and outs of the Surplus
Land Act. Despite surface concerns, the law can
be a valuable tool for cities’ housing, economic
development, and community improvement plans.

Speakers: Genesis Crank, Planning & Community Development Administrator, Barstow
Matthew Summers, City Attorney, Barstow, Calabasas, Ojai, Colantuono, Highsmith & Whatley, PC
Mark Teague, Managing Principal, Placeworks
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League of California Cities 2023 Annual Conference and Expo25 THURSDAY, SEPTEMBER 21
1:00 - 2:15 p.m. S top Hate: How Local Elected Officials Can Combat Rising Hate Crimes and Hate SpeechConcurrent Session

Room A7-A8
Whether it’s community members being targeted
based on their appearance or hate speech in our
council chambers, it is key that local elected officials directly speak to rising hate and help lead the city’s
response. Panelists will share their experiences with
hate crimes and hate speech at the local level,
lessons learned, and tips on how local elected officials can support their constituencies in this time of rising polarization.

Moderator: Tessa Rudnick, Mayor Pro Tem, El Cerrito
Speakers: Lily Mei, Mayor, Fremont
Letecia “Holly” Tillman, Council Member, Clayton
Kevin Wilk, Council Member, Walnut Creek
Cesar Zepeda, Council Member, Richmond
1:00 - 2:15 p.m. Black Health and W ellness: Healthcare Services within Communities of ColorConcurrent Session
Room A9 Planned with the Cal Cities African American Caucus African Americans seek and access health care
services like any other ethnic group. But in most cases, they are provided subpar or negligent care. In light
of the 2020 conversation about racism as a health
crisis, this panel will explore and provide insight into how communities of color can seek adequate health
care services and self-advocate for top-tier health
care services that address mental, reproductive, and
maternal health, as well as the overall healthcare
needs of millions of African Americans in California.

Moderator: Walt Allen III, President, Cal Cities African American Caucus
Speakers: Lehman E. Black III, Pediatrician (Retired)
Rhonda M. Smith, Executive Director, California Black Health Network
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League of California Cities 2023 Annual Conference and Expo26 THURSDAY, SEPTEMBER 21
1:00 - 2:15 p.m. “What the Bleep!” Limits of Public Comment Concurrent Session Room A10-A11
What are the limitations of public comment? What is
protected speech and when can public comment
be limited? In this panel discussion, hear stories and
examples of how and when public comments can
be terminated. The panel will also review the newly
enacted SB 1100 (Cortese, 2022), which allows a
presiding officer to remove a person from a public
meeting.

Speakers: Henry Castillo, Associate, Best Best & Krieger Lauren Langer, City Attorney, West Hollywood, Best Best & Krieger
Christopher Lopez, City Manager, Livingston
1:00 - 2:30 p.m. Legal Issues Session
Concurrent Session Meeting Room 9-11
Moderator: Michael Colantuono, City Attorney, Grass Valley, Colantuono, Highsmith & Whatley
Land Use and CEQA Litigation Update
Speaker: John Luebberke, Of Counsel, Herum Crabtree
Suntag
Affirmatively Furthering Fair Housing – State and
Federal Law
Speakers: Celeste Stahl Brady, Shareholder, Stradling Yocca Carlson & Rauth
Yolanda M. Summerhill, Assistant City Attorney, Newport Beach
1:00 - 2:30 p.m. R esolutions Committee
Regency ABC, Hyatt Regency Sacramento
The Resolutions Committee will hear debate and
consider

all resolutions, and provide an

opportunity
for attendees who are not voting delegates to
comment on proposed resolutions. General resolutions
approved

by either a policy committee or the
Resolutions Committee are next considered by the
General Assembly. General resolutions not approved,
or referred for further study by both a policy committee and the Resolutions Committee, do not go to the
General Assembly. All Petitioned Resolutions are
considered by the General Assembly, unless they are
disqualified.

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League of California Cities 2023 Annual Conference and Expo27 THURSDAY, SEPTEMBER 21
1:15 - 1:35 p.m. Building America’ s Greenest City Hall Speed Session Hall ABC, Speaker Theater
In 2023, Sunnyvale will complete the nation’s first net zero energy city hall. The project will also achieve
a LEED Platinum rating for sustainability. This session will describe the development of the project — from
initial community outreach to planning, financing,
design, and construction — with an emphasis on its
sustainable features, such as the solar energy system
and microgrid.

Speaker: Kent Steffens, City Manager, Sunnyvale
1:45 - 2:05 p.m. Fr om Idea to Action: Budgeting for Strategic Impact Speed Session Hall ABC, Speaker Theater
To create meaningful outcomes, city leaders need to
identify strategic priorities, resources, and opportunities early in the budget process. No matter how you
budget or measure performance, you can make small
and meaningful changes that increase your budget
framework maturity, better align your processes with
your strategic plan, track your progress, and drive
community outcomes. In this session, dive into best-in- class examples of budget planning and performance
frameworks that led to exceptional progress.

Speaker: Monica Cook, Director, Solutions Engineering,
OpenGov
2:00 - 3:00 p.m. C elebrate Cal Cities’ 125th Anniversary! Hall ABC, Cal Cities Pavilion
Since 1898, the League of California Cities has
been providing cities with education, advocacy,
and networking. Come enjoy a slice of cake as we
celebrate these many years of amazing work on behalf
of California.

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League of California Cities 2023 Annual Conference and Expo28 THURSDAY, SEPTEMBER 21
2:15 - 2:35 p.m. AI in Go vernance: Opportunities and Ethical ConsiderationsSpeed Session
Hall ABC, Speaker Theater
Machine learning has the potential to reshape
governance and create a sustainable future for
communities — for good or ill. It can enhance
public safety, refine transportation, and promote
environmental sustainability. Explore the challenges
faced by governing bodies and how artificial
intelligence (AI) can empower decision-makers with
data-driven insights, with an emphasis on unbiased
data, algorithmic fairness, transparency, and
accountability. Attendees will leave the session with an appreciation for AI’s transformative impact on policy,
its applications, and crucial ethical challenges for
responsible, equitable use.

Speaker: Scott Larson, CFO, Inquisio.AI Inc
2:15 - 3:15 p.m. L esbian Gay Bisexual Transgender Queer Caucus Business MeetingCaucus Meeting
Meeting Room 3
2:30 - 3:45 p.m. Ma yors and Council Members Department Meeting Department Meeting Room A1
2:30 - 3:45 p.m. R educing Wildfire Risk to Wildland-Urban Interface CommunitiesConcurrent Session

Room A2-A3
Wildfires are hotter, more common, and frequently,
popping up in new places. In this panel, learn how
to understand and quantify the wildfire risk your
community faces and prioritize key mitigations. The
panel will also explore opportunities and gaps in the
current policy framework through a review of relevant
codes and statutes. Speakers will share best practices
and model ordinances from throughout the San
Francisco Bay Area to show how regional cooperation
can create fire-adapted communities that comply with
the often-contradictory requirements of local housing
elements.

Moderator: Jonathan V. Holtzman, Founding Partner, Renne Public Law Group
Speakers: Keith May, Deputy Fire Chief, Berkeley
Dave Winnacker, Fire Chief, Moraga-Orinda Fire District Redlands Regular Meeting of 10-3-23
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League of California Cities 2023 Annual Conference and Expo29 2:30 - 3:45 p.m. A L ocal Agency’s Guide to HCD’s Housing Accountability UnitConcurrent Session

Room A4
Get practical, hands-on tips to help your agency better comply with state housing law. Panelists will provide
an overview of the state’s Housing Accountability
Unit, examples of common accountability cases, and
recommendations for documenting state housing
law compliance. This session is tailored both for local agency staff processing residential development
projects and those working on land use changes in the
general plan or zoning code.

Moderator: Shannan West, Housing Accountability Unit
Chief, California Department of Housing and Community
Development
Speakers: Brian Heaton, Senior Housing Accountability
Manager, California Department of Housing and Community Development
David Zisser, Assistant Deputy Director, California Department of Housing and Community Development
2:30 - 3:45 p.m. C oastal Cities Group Annual Meeting
Issues Group Meeting Room A5-A6
2:30 - 3:45 p.m. Ho w to Solve Big City Problems in Small Towns Concurrent Session Room A7-A8
Anyone that has worked in a small town or city
understands the challenges and opportunities that
exist in smaller communities. This interactive session will bring together elected officials and city managers to
discuss the trials, tribulations, and triumphs of working through complex problems in a small town. The panel
of experts will share their perspective from the council dais and the staff desk on how to work through local
government challenges that affect all cities, regardless of size, when the role of administrator, volunteers,
elected, resident, and tenant cross the traditional lanes established in a council-manager form of government.

Moderator: Peter Pirnejad, City Manager, Los Altos Hills Speakers: Laurel Prevetti, Town Manager, Los Gatos
Marico Sayoc, Former Mayor, Los Gatos
Frank V. Zerunyan, Professor, USC and Council Member, Rolling Hills Estates
THURSDAY, SEPTEMBER 21
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League of California Cities 2023 Annual Conference and Expo30 2:30 - 3:45 p.m. C onnecting and Engaging to Make a Difference:

Mentoring, Not ManagingConcurrent Session
Room A9 Planned with the Cal Cities Women’s Caucus
Connecting with team members is crucial to achieving
organizational goals and creating high-functioning,
passionate, and effective teams. In this session, focus on simple tactics for connecting and engaging with
your team in a way that strengthens their skills, fosters open communication, gives work a sense of meaning,
and unlocks your organization’s full potential. The
discussion will cover active listening and ways to
empower team members, promote ownership and
growth, and encourage togetherness.

Moderator: Priya Bhat-Patel, Mayor Pro Tem, Carlsbad
Speakers: Diandra Bremond, President, CA Women Lead
Sonya Harris, Founder and CEO, Sage Strategies
2:30 - 3:45 p.m. Increasing Collaboration Between Local Governments and Utilities on Installing InfrastructureConcurrent Session

Room A10-A11
Installing infrastructure is an expensive process,
especially when you factor in the cost to resurface
streets after a project is complete. Increasing the
communications between local governments, utilities,
and other stakeholders can reduce costs for everyone,
minimize traffic interruptions, and optimize projects
so that multiple projects can be completed at once.

Learn about potential technological solutions and how
city leaders can better track projects that have the
potential for collaboration between multiple entities.

Moderator: Justin Skarb, VP, Government & Community Affairs, California Water Service
Speakers: Erik Gustafson, Public Works Director - Operations & Maintenance, Chico
Reed A. Reisner, Division Manager, SCE
Kenneth Rosenfield, Director, ASCE Region 9
2:45 - 4:15 p.m. Legal Issues Session
Concurrent Session Meeting Room 9-11
Moderator: Susana Alcala Wood, City Attorney, Sacramento Case Study: A Capital City’s Approach to Unsheltered
Community
Speakers: Emilio Camacho, Senior Deputy City Attorney,
Sacramento
Aaron M. Israel, Senior Deputy City Attorney, Sacramento Beau Parkhurst, Senior Deputy City Attorney, Sacramento THURSDAY, SEPTEMBER 21
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League of California Cities 2023 Annual Conference and Expo31 4:00 - 5:15 p.m. Building Relationships Between Police Departments and the CommunityConcurrent Session
Room A1
It is critical to build and maintain strong relationships between police departments and the communities
they serve. The community must have trust and
confidence in the police department that protects
them. In this panel discussion, three seasoned
police chiefs will share their experiences building
and maintaining positive community relationships.

Attendees will learn strategies to build and strengthen relationships with their communities.

Moderator: Jeb Brown, Senior Counsel, Liebert Cassidy
Whitmore
Speakers: Larry V. Gonzalez, Chief of Police, Riverside Jeremiah Hart, Chief of Police, Torrance
4:00 - 5:15 p.m. Hiring Future Local Leaders: How to Attract Top TalentConcurrent Session
Room A2-A3
In an epidemic of high turnover, building a sustainable, all-star team of staff is a top priority for many municipal agencies. This session centers on exploring the most
effective recruitment strategies that cities can use to attract and retain top talent.

Moderator: Karen Pinkos, City Manager, El Cerrito
Speakers: Valerie Phillips, President and Owner, Bob Murray & Associates
Cathy R. Thompson, Executive Recruiter, TS Talent Solutions 4:00 - 5:00 p.m. T he Joint Powers Act and Its Utilization in California Concurrent Session Room A4
California has more joint powers authorities (JPAs) than any other state by a considerable margin. Learn how
and why JPAs are formed and more specifically, the
how and why of investment pooling within the JPA
legal and administrative framework. After this session, attendees will understand the rationale for forming a
JPA investment pool, the benefits of diversifying a city’s investment program with JPA investment pools, and
how JPA investment pools are managed for the benefit
of participating public agencies.

Speakers: Jenna Magan, Partner, Orrick, Herrington & Sutcliffe LLP Thomas N. Tight II, Managing Director, Public Trust Advisors THURSDAY, SEPTEMBER 21
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League of California Cities 2023 Annual Conference and Expo32 4:00 - 5:15 p.m. DEI Recruitment at All Levels of Your Organization Concurrent Session Room A7-A8
Cities deliver services to communities that are
becoming more diverse every day, which means their
teams need to become more diverse. Building a strong
team with different cultural backgrounds requires
an environment that fosters respect for others and
makes your organization a welcoming place for all.

It also requires the right recruitment process, starting with the hiring of the city manager and continuing
through intentional staff development and investment
in retention. Join this exciting and interactive discussion to learn about the executive recruitment process,
strategies for diverse recruitment and retention, and
city manager perspectives on leading courageous
conversations on diversity and organizational change.

Moderator: Tony Winney, Assistant City Manager, Coronado Speakers: Teri Black, President, Teri Black & Co., LLC
Maxine Gullo, Assistant City Administrator, Carmel-by-the-Sea Reina J. Schwartz, Retired City Manager, Clayton
4:00 - 5:15 p.m. Righting Wrongs: Addressing Discrimination Against AAPIsConcurrent Session
Room A9 Planned with the Cal Cities Asian Pacific Islander Caucus Over 11,000 acts of hate against Asian Americans
and Pacific Islanders (AAPI) have been reported to
the nationwide Stop AAPI Hate coalition since the
start of the COVID-19 pandemic. That is likely an
undercount since many incidents go unreported.

These acts are not just hate crimes but harassment
and discrimination. Delve into the results of a landmark survey by Stop AAPI Hate and NORC at the University
of Chicago to understand the discrimination faced
by Asian Americans and Pacific Islanders and hear
recommendations for governments to address these
challenges
.

Moderator: Juslyn Manalo, President, CalCities API Caucus and Vice Mayor, Daly City
Speakers: Candice Cho, Managing Director of Policy and
Counsel, AAPI Equity Alliance
Annie Lee, Managing Director of Policy, Stop AAPI Hate
THURSDAY, SEPTEMBER 21
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League of California Cities 2023 Annual Conference and Expo33 4:00 - 5:15 p.m. After the Storm: Lessons Learned from the California StormsConcurrent Session

Room A10-A11
The last two years brought a string of storms that
battered California’s Central Coast. Cities along the
coast experienced an unprecedented amount of
rainfall that wreaked havoc, caused mudslides and
evacuations, and taxed city infrastructure. Quickly
and collaboratively managing the minute-by-minute
impacts and recovering from the effects of a major
disaster is a crucial component of a public agency’s
resilience. Join the California JPIA and Central Coast
cities to learn how they managed and recovered from
disasters.

Moderator: Tim Karcz, Senior Risk Manager, California Joint Powers Insurance Authority
Speakers: James Blattler, Emergency Manager, Fire
Department, San Luis Obispo
Jorge Garcia, Interim City Manager, Pismo Beach
Gregory Kwolek, Public Works Director, Morro Bay
4:00 - 5:15 p.m. Rur al City Information Exchange Meeting Issues Group Meeting Room A5-A6
4:30 - 6:00 p.m. Legal Issues Session
Concurrent Session Meeting Room 9-11
Moderator: Joseph Montes, City Attorney, Alhambra, San
Marino, and Santa Clarita, Burke, Williams & Sorensen
Labor and Employment Litigation Update
Speakers: Geoffrey S. Sheldon, Partner, Liebert Cassidy Whitmore
Elizabeth Tom Arce, Partner, Liebert Cassidy Whitmore
CalPERS Legal Update, Emerging Issues, and Common
Compliance Problems
Speakers: Steve M. Berliner, Partner, Liebert Cassidy
Whitmore
Michael D. Youril, Partner, Liebert Cassidy Whitmore
THURSDAY, SEPTEMBER 21
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League of California Cities 2023 Annual Conference and Expo34 THURSDAY, SEPTEMBER 21
5:30 - 6:30 p.m. Women’s Caucus Reception
Caucus Event Morgan's Restaurant, Sheraton Grand Sacramento 5:30 - 7:00 p.m. Channel Counties Division R eception
Division Event Torch Club, 904 15th Street
Space is limited; please RSVP to your Regional Public Affairs Manager, David Mullinax, [email protected]. Additional fees may apply.
5:30 - 7:00 p.m. East Ba y Division Reception
Division Event Pool Deck, Hyatt Regency Sacramento
Space is limited; please RSVP to your Regional Public Affairs Manager, Sam Caygill, [email protected]. Additional fees may apply.
5:30 - 7:00 p.m. Orange County Division Board Installation Reception Division Event Capitol View, 15th Floor, Hyatt Regency Sacramento Space is limited; please RSVP to your Regional Public Affairs Manager, Connor Medina, [email protected]. Additional fees may apply.
5:30 - 7:00 p.m. San Diego and Imperial Counties Division R eception Division Event Camellia, Sheraton Grand Sacramento
Space is limited; please RSVP to your Regional Public Affairs Manager, Catherine Hill, [email protected]. Additional fees may apply.
6:00 - 9:00 p.m. Latino Caucus Annual Awards Gala
Caucus Event Kimpton Sawyer Hotel, 500 J Street
6:30 - 8:30 p.m. African American Caucus Reception
Caucus Event Gardenia, Sheraton Grand Sacramento
6:30 - 9:00 p.m. Central Valley Division Meeting
Division Event Frank Fat’s, 806 L Street
Space is limited; please RSVP to your Regional Public Affairs Manager, Stephen Qualls, [email protected]. Additional fees may apply.
8:00 - 9:00 p.m. Lesbian Gay Bisexual Transgender Queer Caucus R
eceptionCaucus Event
Mango's Sacramento (Outdoor Patio), 1930 K Street
9:00 - 11:00 p.m. Asian Pacific Islander Caucus R eception Caucus Event Magnolia, Sheraton Grand Sacramento
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A Joint Powers Authority Investment Pool
for California Public Agencies
√ Preservation of principal and access to liquidity
√ Same-day liquidity for Prime fund
√ Next-day liquidity for Enhanced Cash fund
√ No minimum balance requirements nor
maximum contributions
√ Managed to generate a competitive daily yield
√ Ratings of ‘ AAAm’ and ‘ AAAf/S1’
√ Governed by a Board of Trustees of city, county,
and special district finance professionals
√ Professionally managed by Public Trust Advisors
Sponsored by
www.californiaclass.com
Visit booth 609 for more information.

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League of California Cities 2023 Annual Conference and Expo36 FRIDAY, SEPTEMBER 22
7:30 a.m. - 12:30 p.m.
7:00 - 8:15 a.m.

Division Event
8:15 - 9:15 a.m.
8:30 - 10:30 a.m.
8:30 - 10:00 a.m.

Concurrent Session
Registration Open
West Lobby
Peninsula Division Breakfast
Camellia, Sheraton Grand Sacramento
Space is limited; please RSVP to your Regional Public Affairs Manager, Seth Miller, [email protected]. Additional fees may apply.

Breakfast Snacks
Pre-function A
Gener
al Assembly
Room A1
During the General Assembly, voting delegates
will debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.

Are you a voting delegate or alternate? If you have not already checked in to receive your voting card, you
may do so in this room beginning at 8:00 a.m.

Le
gal Issues Session
Meeting Room 9-11
Moderator: Michael Colantuono,
City Attorney, Grass Valley,
Colantuono, Highsmith & Whatley
Municipal Tort and Civil Rights Litigation Update
Speakers: Jeremiah Johnson, Partner, ColeHuber
Neil Okazaki, Senior Deputy City Attorney / Constitutional Policing Advisor, Corona
Pay to Play No More? Levine Act (SB 1439)
Speakers: Robert Fabela, City Attorney, Anaheim
Amanda B. Freeman, Senior Deputy City Attorney, Fresno
Rebecca L. Moon, Senior Assistant City Attorney, Sunnyvale Cal Cities Partner - Premier Level
Institute for Local Government
MCLE Credits Offered
Program Icons
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League of California Cities 2023 Annual Conference and Expo37 FRIDAY, SEPTEMBER 22
8:45 - 10:45 a.m. Managing Difficult Conversations with Constituents Concurrent Session Room A7-A8
Getting stopped at the post office or grocery store by
a constituent is part of daily life as an elected official.

Learn how you can show people you disagree with
that they have been heard, find areas of commonality
or agreement, and share your views in a way that is
likely to be heard. This lively and interactive session will combine clear explanations and guided practice
around common scenarios that elected officials
encounter every day, with a focus on one-to-one
conversations rather than large public meetings.

Speaker: Elizabeth Doll, Director of Braver Politics, Braver Angels 8:45 - 10:45 a.m. Harassment Prevention Training for Supervisors and Officials (AB 1661)
Room A9
This informational and interactive workplace
harassment prevention training will teach officials
and supervisors how to identify, prevent, and properly
respond to workplace harassment, discrimination,
retaliation, and abusive conduct in order to avoid
personal and agency liability in compliance with AB
1825/2053/1661 and SB 396. Sign-in will begin 30 minutes prior to the session and you must be present for the full two hours to receive the certification of attendance.

Entry will be prohibited once the session begins.

The Institute for Local Government is a State Bar of California minimum continuing legal education (MCLE) approved
provider and certifies this activity meets the standards for MCLE credit by the State Bar of California in the total amount of 2 hours (general credits). Provider #13881
Speaker: Gymmel Trembly, Attorney, Hanson Bridgett LLP
Check-in begins at
8:15 a.m.

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League of California Cities 2023 Annual Conference and Expo38 FRIDAY, SEPTEMBER 22
9:30 - 10:45 a.m. C onnecting With Your Community Through Human- Centered CommunicationConcurrent Session
Room A2-A3
Cities have greatly expanded their communication
capacity, with the number of related positions more
than doubling in the last 10 years. At the same time,
digital outreach — from social media to email to
app-based service delivery — has become the norm,
accelerated even more by the COVID-19 pandemic.

Using several case studies, this presentation will cover how to retain the human touch in today’s highly digital communication environment while increasing trust and
transparency with the public.

Moderator and Speaker: Tom Mallory, Staff Writer, Carlsbad Speakers: Scott Chadwick, City Manager, Carlsbad
Kristina Ray, Communication & Engagement Director,
Carlsbad
9:30 - 10:45 a.m. C ybersecurity Checklist
Concurrent Session Room A4
With ransomware attacks attacking municipalities
more than any other industry—even more than schools
or healthcare organizations—a perfect storm exists
as municipalities are also often the least-equipped
to handle a cyberattack. Many municipalities do not
even have the “basic basics” in place such as multi-
factor authentication (MFA), endpoint detection and
response (EDR), and data backup. We will answer the
question, “Where do I begin with cybersecurity?” and
present a checklist that distills tips, best practices, and recommendations that cities and towns can use to
score themselves, find cybersecurity gaps, and create
an action plan.

Speaker: Corey Kaufman, General Manager, US West, VC3
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League of California Cities 2023 Annual Conference and Expo39 FRIDAY, SEPTEMBER 22
9:30 - 10:45 a.m. Calif ornia Economic Forecast: A Look Ahead Concurrent Session Room A5-A6
The University of California, Los Angeles (UCLA) and
Avenu Insights & Analytics are joining forces for a
report on the Golden State’s economic future. For 60
years, UCLA Anderson Forecast has provided forecasts
for economies across the country; its projections are
recognized as one of the most accurate, widely
followed, and frequently cited in California. Avenu
has provided regional/local forecasts and trends in
California for 40 years. Together, their reports provide a comprehensive macro and micro forecast for cities.

The session will include a detailed explanation of the
numbers and a Q&A session.

Moderator: Reva Feldman, Strategic Advisor, Avenu Insights and Analytics
Speakers: Francesco Mancia, Vice President of National
Government Relations, Avenu Insights and Analytics
Jerry Nickelsburg, Professor, UCLA
9:30 - 10:45 a.m. CalPERS Funding L evels, Projections and Strategic UpdateConcurrent Session
Room A10-A11
Join CalPERS leaders for a discussion on the status of
the state pension fund, strategies for managing market
volatility, and what it means for cities and employees.

Attendees will learn about the challenges facing
pension funding today and gain valuable insights into
the steps CalPERS is taking to mitigate them. Panelists will also explore the implications of these strategies for employer contribution rates and provide a roadmap
for the upcoming year.

Speaker: Michael Cohen, Interim Chief Investment Operating Officer, California Public Employees’ Retirement System 10:15 - 11:30 a.m. Legal Issues Session (Specialty MCLE) Concurrent Session Meeting Room 9-11
Moderator: Joseph Montes, City Attorney, Alhambra, San
Marino, and Santa Clarita, Burke, Williams & Sorensen
Practicing Ethics
Speaker: Valerie Silverman Massey, Chief Deputy City
Attorney, Chief Ethics & Compliance Officer, San Diego
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League of California Cities 2023 Annual Conference and Expo40 FRIDAY, SEPTEMBER 22
11:00 a.m. - 12:30 p.m. Closing Gener al Session
Hall D
Presiding: Lisa Middleton, Second Vice President, League of California Cities and Council Member, Palm Springs
Annual Business Meeting
Cities for Workforce Health Awards
Beacon Awards
Leadership Transition
Swearing in of the Cal Cities Board of Directors
Incoming President’s Remarks:

Daniel Parra, 2023-24
President, League of California Cities and Mayor, Fowler Keynote Address: Pivot with Courage: Finding
Resilience through Creativity and Connection
We are all born creative, full of imagination and
unafraid to make mistakes. And these qualities are
often dulled by time—but they don’t have to be.

It’s by reconnecting with our innate confidence
(as well as with each other) that we can face crisis,
change, and fear with agility and grace. Val provides
powerful insights on how to do this through her own
unique stories of overcoming adversity, punctuated
by songs which elevate and clarify her message.

This moving, resonant presentation is ideal for any
organization wishing to help their people be more
creative, connected and fearless.

Speaker: Val Vigoda, Keynote Speaker, Indie Rocker, Electric Violinist and Singer/Songwriter for Disney & Off-Broadway

SHARE YOUR
THOUGHTS!
Send us your feedback
on the Conference by
scanning this QR code.

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League of California Cities 2023 Annual Conference and Expo41

GENERAL INFORMATION
How To Get Involved
There are many ways to be involved in helping your city, and all cities, through Cal Cities. Opportunities include:
u Be active locally in legislative advocacy
u Participate in Cal Cities educational programs
u Serve on Cal Cities task forces or committees
u Work with key organizations in your city on grassroots lobbying u Participate in the Cal Cities policy development process u Become an officer of your department or division
u Contribute to newsletter articles or Western City magazine u Participate in information sharing on Cal Cities' website and listservs u Volunteer as a speaker or submit session ideas for Cal Cities meetings For more information, visit www.calcities.org/get-involved.

Mayors and Council
Members Leadership
Academy Torch Program
The Mayors and Council Members
Torch Program is for elected
officials who are seeking continuing
education to enhance their own
knowledge and skills in order to
better serve the public. Each year
officials from throughout the state
earn recognition as they progress
upward through three sequential
levels of achievement. For more
information visit
www.calcities.org/mayors-and-
council-members.

Private Sector Relations
Although membership in Cal
Cities is restricted to the cities
of California, businesses can still
be involved through numerous
means such as being a Cal Cities
Partner, sponsoring a conference,
exhibiting at the Annual
Conference, advertising in Western
City magazine, or participating
in CitiPAC. For more information,
please visit www.calcities.org.

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League of California Cities 2023 Annual Conference and Expo42 Caucuses
Join one or more of Cal Cities' Caucuses. Each will host a networking event at the Annual Conference, open to all attendees, and an information table in the Expo Hall, Cal Cities Pavilion.

African American Caucus
Representing the interests of
African American city officials and
their communities.
www.calcities.org/african-
american-caucus
Asian Pacific Islander Caucus
Provides Asian Pacific Islander
municipal officials and their
colleagues a forum to share ideas,
develop leadership experience
and opportunities to communicate
with the state’s API constituency.
www.cacitiesapicaucus.org
Latino Caucus
The Latino Caucus continues its
goal of improving quality of life
through advocacy by addressing
professional, socio-economics,
educational, cultural, and political
issues. www.cacitieslatinocaucus.org
LGBTQ Caucus
The Lesbian Gay Bisexual
Transgender Queer Caucus mission
is to improve the quality of life
in California through advocacy
by addressing professional,
socioeconomic, educational,
cultural, and civic issues.
www.calcities.org/lgbtq-caucus
Additional Partnerships
The Institute for Local Government
promotes good government at the
local level with practical, impartial,
and easy-to-use resources for
California communities. Current
program areas and resources
to help local officials in service
to their communities include
local government basics, public
engagement, sustainable
communities and public service
ethics. Please visit www.ca-ilg.org
or their table in the Expo Hall.

National League of Cities
The National League of Cities
(NLC) is dedicated to helping city
leaders build better communities.

NLC serves as a resource to and
an advocate for the more than
19,000 cities, villages and towns it
represents. www.nlc.org
Sister Cities International
Founded in 1956 by President
Dwight Eisenhower to advance
peace and prosperity through
cultural, educational, humanitarian
and economic exchanges. It is the
world’s oldest and largest volunteer
network of citizen diplomats.
www.sistercities.org
Women’s Caucus
Supports the locally elected women of California to lead more effectively and succeed on every level. www.cacitieswomenscaucus.org Redlands Regular Meeting of 10-3-23
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League of California Cities 2023 Annual Conference and Expo43 2023 AWARD FOR

EXCELLENCE WINNERS
This program, supported by the Cal Cities Partners,
recognizes outstanding cities that deliver the highest
quality and level of service in the most effective manner possible. Visit the special displays, located in the Expo Hall, by cities that won the prestigious 2023 awards and learn what your city can adapt from their success.

Community Services and
Economic Development
City of AzusA
All in for Azusa (AIFA)
Economic Development
through the Arts
City of RiveRside
Cheech Marin Center for Chicano
Art & Culture
Enhancing Public Trust, Ethics,
and Community Involvement
City of CoRonA
Utilizing technology to improve
citizen experience and drive
resident engagement
Health and Wellness Programs
City of PleAsAnton
Alternate Response Program
Housing Programs and
Innovations
City of Modesto
Continuum of Care for Youth
Experiencing Homelessness
Intergovernmental
Collaboration
City of shAfteR
Shafter Library & Learning Center
Internal Administration
City of AgouRA hills
The Good Life Agoura Hills Podcast
Partners Award for Excellence
in City-Business Relations
City of West sACRAMento
West Sacramento Home Run Paid
Internship Program
Planning and Environmental
Quality
City of CoRonA
Urban Forest Management Plan
Public Safety
City of Modesto
CHAT-Community Health and
Assessment Team
Public Works, Infrastructure,
Transportation
City of sAntA MoniCA
Sustainable Water Infrastructure
Project
Ruth Vreeland Award for
Engaging Youth in City
Government
City of MoReno vAlley
Moreno Valley and Moreno Valley
College Youth Collaborative
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League of California Cities 2023 Annual Conference and Expo44 HdL Companies
Johnson Controls
Kaiser Permanente
Kosmont & Associates
Kronick Moskovitz Tiedemann & Girard
Learn4Life
LECET Southwest
Liebert Cassidy Whitmore
Southern California Contractors Association
Western States Petroleum Association
Aleshire & Wynder, LLP
American Beverage Association
AT&T
Avenu Insights & Analytics
California Grocers Association
Centrica Business Solutions
Charter Communications
Colantuono, Highsmith & Whatley, PC
Comcast
Cox Communications
Crown Castle
Elite Level Partners
Premier Level Partners
Thank you to our 2023 Cal Cities Partners!
Partial list as of 7.28.23
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League of California Cities 2023 Annual Conference and Expo45

EXHIBITOR LISTING
KEY: Cal CitiEs PartnEr First-timE Exhibitor
institutE For loCal GovErnmEnt PartnEr
4LEAF, Inc.

Booth#: 837
www.4leafinc.com
A
ABM Infrastructure Solutions
Booth#: 1113
www.abm.com
Abstract.us
Booth#: 218
www.Abstract.us
Accela
Booth#: 1322
www.accela.com
AchieveIt
Booth#: 1013
www.achieveit.com
Agromin / California Compost
Booth#: 1230
www.californiacompost.net
Airbnb
Booth#: 1435
www.airbnb.com
AM Signal
Booth#: 1134
www.amsignalinc.com
Amazon/Amazon Web Services (AWS)
Booth#: 304
aws.amazon.com
American Ramp Company
Booth#: 1119
americanrampcompany.com
Apptegy
Booth#: 1218
www.apptegy.com/municipal-websites
Arcadis IBI Group
Booth#: 1414
www.ibigroup.com
Avenu Insights & Analytics
Booth#: 700
www.avenuinsights.com
B
Bay Area Receivership Group
Booth#: 939
www.bayarearg.com
Best Best & Krieger LLP
Booth#: 601
www.bbklaw.com
Best Friends Animal Society
Booth#: 306
www.bestfriends.org
Bob Hall & Associates
Booth#: 1039
www.bobhallandassociates.com
Bob Murray Associates
Booth#: 931
www.bobmurrayassoc.com
BOSS Homes
Booth#: 1131
bosscubez.com
Burke, Williams & Sorensen, LLP
Booth#: 408
www.bwslaw.com
BuyBoard National Purchasing Cooperative
Booth#: 921
www.buyboard.com/home.aspx
C
CA Geological Survey
Booth#: 1032
www.conservation.ca.gov/cgs
Cal State University San Bernardino the
Office of Graduate Studies
Booth#: 207
www.csusb.edu/graduate-studies
California Association of Code
Enforcement Officers (CACEO)
Booth#: 212
www.caceo.us
California CLASS
Booth#: 609
californiaclass.com
California Community Choice
Association (CalCCA)
Booth#: 1312
cal-cca.org
California Consulting, Inc.

Booth#: 814
www.californiaconsulting.org
California for All Animals
Booth#: 1115
www.sheltermedicine.com
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League of California Cities 2023 Annual Conference and Expo46

EXHIBITOR LISTING
KEY: Cal CitiEs PartnEr First-timE Exhibitor
institutE For loCal GovErnmEnt PartnEr
California High-Speed Rail Authority
Booth#: 209
www.hsr.ca.gov
California Housing Finance Agency (CalHFA)
Booth#: 1337
www.calhfa.ca.gov
California Joint Powers Insurance
Authority
Booth#: 412
www.cjpia.org
California School Board Association
Booth#: 1212
www.csba.org
Calix
Booth#: 1015
www.calix.com
CalPERS
Booth#: 709
www.calpers.ca.gov
California Prison Industry Authority (CALPIA)
Booth#: 1232
www.calpia.ca.gov
Calsense
Booth#: 923
www.calsense.com
CardX/BANC Certified Merchant Services
Booth#: 208
www.cardx.com
Carl Warren & Company
Booth#: 933
www.carlwarren.com
Catalis
Booth#: 1038
catalisgov.com
CEB - Continuing Education of the Bar
Booth#: 1412
https://www.ceb.com/
Center for Contract Compliance
Booth#: 1238
www.Socalccc.org
Centrica Business Solutions
Booth#: 533
www.centricabusinesssolutions.com/us
Certified Payments by Deluxe
Booth#: 1138
www.certifiedpayments.com
Charles Abbott Associates, Inc
Booth#: 706
www.caa.inc
Cintas Corporation
Booth#: 1310
www.cintas.com
Climate Change Impacts and Risk
Analysis (CIRA)
Booth#: 920
www.epa.gov/cira
Citrus Pest Disease Prevention
Booth#: 732
californiacitrusthreat.org
City of Agoura Hills
Booth#: 935
www.agourahillscity.org
City of Azusa
Booth#: 1234
www.ci.azusa.ca.us
City of Corona
Booth#: 1121
www.coronaca.gov
City of Modesto
Booth#: 1336
www.modestogov.com
City of Modesto
Booth#: 1338
www.modestogov.com
City of Moreno Valley
Booth#: 1112
moval.gov
City of Riverside
Booth#: 807
www.riversideca.gov
City of Santa Monica
Booth#: 637
www.santamonica.gov
City of Shafter
Booth#: 1033
www.shafter.com
City of West Sacramento
Booth#: 222
www.cityofwestsacramento.org
City Ventures
Booth#: 821
www.cityventures.com
Redlands Regular Meeting of 10-3-23
291 of 781
League of California Cities 2023 Annual Conference and Expo47

EXHIBITOR LISTING
KEY: Cal CitiEs PartnEr First-timE Exhibitor
institutE For loCal GovErnmEnt PartnEr
Citygovapp, Inc.

Booth#: 532
www.citygovapp.com
Cityside Fiber
Booth#: 1125
www.citysidefiber.com
ClearGov
Booth#: 206
cleargov.com
Climatec
Booth#: 615
www.climatec.com
Code Publishing, A General Code Company
Booth#: 433
www.codebook.com
Connect Homes
Booth#: 1423
www.connect-homes.com
Core & Main
Booth#: 1239
www.coreandmain.com
CourseCo
Booth#: 919
www.CourseCo.com
CPS HR Consulting
Booth#: 719
www.cpshr.us
Crown Castle
Booth#: 1024
www.crowncastle.com
CSCDA
Booth#: 611
cscda.org
CSG Consultants
Booth#: 530
www.csgengr.com
Culture Cannabis Club
Booth#: 422
www.culturecannabisclub.com
D
Dapeer, Rosenblit & Litvak, LLP
Booth#: 702
www.drllaw.com
Dave Bang Associates, Inc.

Booth#: 330
www.davebang.com
Davey Resource Group, Inc.

Booth#: 835
www.davey.com
Deckard Technologies
Booth#: 1431
www.deckard.com
DGS - Office of Fleet and Asset Management
Booth#: 1136
www.dgs.ca.gov/OFAM/Travel
DignityMoves
Booth#: 1210
www.dignitymoves.org
DRC Emergency Services, LLC
Booth#: 802
www.drcusa.com
DTA Municipal Solutions
Booth#: 930
www.financedta.com
DynaTouch
Booth#: 934
www.dynatouch.com
E
Emergent 3D
Booth#: 1139
www.emergent-3d.com
ENGIE N.A.

Booth#: 404
www.engie-na.com
Enterprise Fleet Management
Booth#: 607
www.enterprise.com
Environmental Systems Research Institute
Inc. (ESRI)
Booth#: 730
www.esri.com
Equality Labs LLC
Booth#: 1438
www.equalitylabs.org
Exeloo Public Restrooms
Booth#: 232
www.exeloo.com
Redlands Regular Meeting of 10-3-23
292 of 781
League of California Cities 2023 Annual Conference and Expo48

EXHIBITOR LISTING
KEY: Cal CitiEs PartnEr First-timE Exhibitor
institutE For loCal GovErnmEnt PartnEr
F
Fieldman, Rolapp & Associates, Inc.

Booth#: 721
www.fieldman.com
Flock Safety
Booth#: 204
www.flocksafety.com
Fonroche Lighting America
Booth#: 1231
www.fonrochesolarlighting.com
G
GBL Infrastructure Solutions, Inc.

Booth#: 1314
www.gblsolutionsinc.com
George Hills
Booth#: 710
www.georgehills.com
GOGov
Booth#: 1034
www.gogovapps.com
Gordian
Booth#: 1220
www.gordian.com
Granicus
Booth#: 820
www.granicus.com
Graphic Solutions
Booth#: 431
www.graphicsolutions.com
Grasstik
Booth#: 1323
www.grasstik.com
Great Western & MRC Recreation
Booth#: 904
www.gametime.com
Greenfields Outdoor Fitness
Booth#: 331
gfoutdoorfitness.com
Griffin Structures
Booth#: 1432
www.grifinstructures.com
Griswold Law APC
Booth#: 734
www.griswoldlawca.com
H
HdL Companies
Booth#: 714
www.hdlcompanies.com
Holman Capital Corporation
Booth#: 322
www.holmancapital.com
Howard Lighting Products
Booth#: 1020
www.howard-lighting.com
HR Green, Inc.

Booth#: 924
www.hrgreen.com
I
IBank
Booth#: 1223
ibank.ca.gov
In God we Trust America
Booth#: 1439
www.ingodwetrustamerica.org
Interwest Consulting Group
Booth#: 810
interwestgrp.com
J
Jamboree Housing Corporation
Booth#: 215
www.jamboreehousing.com
Jewish Community Relations Council
Booth#: 937
www.jcrc.org
Jones Mayer
Booth#: 432
www.jones-mayer.com
JustServe
Booth#: 224
www.justserve.org
K
Keenan
Booth#: 811
www.keenan.com
Keyser Marston Associates, Inc.

Booth#: 718
www.keysermarston.com
Redlands Regular Meeting of 10-3-23
293 of 781
League of California Cities 2023 Annual Conference and Expo49

EXHIBITOR LISTING
KEY: Cal CitiEs PartnEr First-timE Exhibitor
institutE For loCal GovErnmEnt PartnEr
Kier + Wright
Booth#: 1324
kierwright.com
Koff & Associates
Booth#: 1035
koffassociates.com
Kosmont Companies
Booth#: 825
www.kosmont.com
Kronick
Booth#: 315
www.kmtg.com
L
LaneLight Traffic Technologies, Inc
Booth#: 1225
www.lanelight.com
Learn4Life
Booth#: 319
www.learn4life.org
LECET Southwest
Booth#: 1236
www.lecetsouthwest.org
Library Systems & Services
Booth#: 430
www.lsslibraries.com
Liebert Cassidy Whitmore
Booth#: 800
www.lcwlegal.com
Lost City Event Consulting
Booth#: 220
www.lostcityevents.com
M
Magellan - ENTRUST Solutions Group
Booth#: 818
www.magellanbroadband.com
MASA Medical Transport Solutions
Booth#: 1211
www.masamts.com
Mattress Recycling Council
Booth#: 225
www.MattressRecyclingCouncil.org
Meyers Nave
Booth#: 531
www.meyersnave.com
Mosaic Public Partners
Booth#: 1219
www.mosaicpublic.com
Murdock Mfg
Booth#: 1018
www.murdockmfg.com
N
Nan McKay and Associates
Booth#: 1111
www.nanmckay.com
NASPO ValuePoint
Booth#: 1135
www.naspovaluepoint.org
National Construction Rentals
Booth#: 231
www.rentnational.com
NLC Service Line Warranties by HomeServe
Booth#: 703
watersolutions.homeserve.com/nlc-
service-line-warranty-program-overview
Nor Cal Carpenters Union
Booth#: 1023
www.norcalcarpenters.org

NORESCO
Booth#: 715
www.noresco.com
Novo Nordisk Inc.

Booth#: 332
www.novonordisk-us.com
NV5
Booth#: 815
www.nv5.com
O
OpenCounter, a Euna Solutions Brand
Booth#: 1114
opencounter.com
OpenGov
Booth#: 325
www.opengov.com
Orenco Systems, Inc
Booth#: 221
www.orenco.com
Redlands Regular Meeting of 10-3-23
294 of 781
League of California Cities 2023 Annual Conference and Expo50

EXHIBITOR LISTING
KEY: Cal CitiEs PartnEr First-timE Exhibitor
institutE For loCal GovErnmEnt PartnEr
P
PARS
Booth#: 305
www.pars.org
Paya, a Nuvei Company
Booth#: 1418
paya.com/industry/government
Peckham & McKenney Executive Search
Booth#: 323
www.PeckhamAndMcKenney.com
PERC Water / CWCO
Booth#: 831
www.percwater.com
Pinnacle Training Systems
Booth#: 1022
www.pinnacletrainingsystems.com
Piper Sandler & Co
Booth#: 632
www.pipersandler.com
Precision Civil Engineering
Booth#: 635
precisioneng.net
Precision Concrete Cutting
Booth#: 1011
pccnorcal.com
PSD Citywide Inc.

Booth#: 230
psdcitywide.com
PublicInput
Booth#: 1421
www.publicinput.com
Public Restroom Company
Booth#: 839
www.publicrestroomcompany.com
Push Publish
Booth#: 1433
www.pushpublish.co
R
Radarsign, LLC
Booth#: 1030
www.radarsign.com
Ralph Andersen & Associates
Booth#: 318
www.ralphandersen.com
Raven SR
Booth#: 1237
ravensr.com
Records Consultants Inc
Booth#: 1036
www.rcitech.com
Refined Reporting Resource LLC
Booth#: 1333
www.RefinedReportingResource.com
Renne Public Law Group, LLP
Booth#: 307
rennepubliclawgroup.com
Republic Services
Booth#: 205
www.republicservices.com
Retail Strategies
Booth#: 309
www.retailstrategies.com
Revize Government Websites
Booth#: 219
www.revize.com
Richards Watson & Gershon
Booth#: 701
www.rwglaw.com
Ridgeline Municipal Strategies, LLC
Booth#: 213
www.ridgelinemuni.com
RKA Consulting Group
Booth#: 619
www.rkagroup.com

RMS INC
Booth#: 922
www.retailsolutionshq.com
RSG, Inc
Booth#: 1424
webrsg.com
Ruff Ruff Poop Bags
Booth#: 1321
www.ruffruffpoopbags.com
S
Schneider Electric
Booth#: 806
www.se-enable.com
ScholarShare Investment Board
Booth#: 1213
www.treasurer.ca.gov/scholarshare
Redlands Regular Meeting of 10-3-23
295 of 781
League of California Cities 2023 Annual Conference and Expo51

EXHIBITOR LISTING
KEY: Cal CitiEs PartnEr First-timE Exhibitor
institutE For loCal GovErnmEnt PartnEr
Security Lines US
Booth#: 918
www.securitylines.us
Shums Coda Associates
Booth#: 214
www.shumscoda.com
Siemens Industry, Inc.

Booth#: 707
www.siemens.com/us/en.html
SiFi Networks
Booth#: 938
sifinetworks.com
SitelogiQ
Booth#: 418
www.sitelogiq.com
Sloan Sakai Yeung & Wong LLP
Booth#: 819
www.sloansakai.com
Slovak Baron Empey Murphy & Pinkney

LLP (SBEMP)
Booth#: 1037
www.sbemp.com
Smart Coast California
Booth#: 1410
www.smartcoastca.org
Softdocs
Booth#: 1420
www.softdocs.com/local_government
Sol by Sunna Design
Booth#: 1339
solarlighting.com
Southern California Edison
Booth#: 424
www.edison.com
Southland Industries
Booth#: 631
southlandind.com
Spohn Ranch
Booth#: 1031
www.spohnranch.com
St. Nick’s Christmas Lighting
Booth#: 1311
www.st-nicks.com
StreetBond
Booth#: 1118
www.Streetbond.com
Streetlight Restoration Specialists
Booth#: 816
www.streetlightrestoration.com
Superior Tank Solutions
Booth#: 1422
www.superiortanksolutions.com
SurveillanceGRID
Booth#: 639
www.surveillancegrid.com
SW Sustainability Solutions Inc.

Booth#: 1214
swssglobal.com
Sweeping Corporation of America
Booth#: 1434
www.sweepingcorp.com/
SyTech Solutions
Booth#: 805
www.sytechsolutions.com
T
T2 Systems
Booth#: 936
www.t2systems.com
Techline Sports Lighting
Booth#: 1123
www.sportlighting.com
The EZ Street Company
Booth#: 1019
www.ezstreetasphalt.com
The KYA Group
Booth#: 1319
www.theKYAgroup.com
The Retail Coach, LLC
Booth#: 1215
www.theretailcoach.net
The Wildfire Conservancy
Booth#: 1221
wildfireconservancy.org
TheGovApp.com
Booth#: 1419
www.TheGovApp.com
Titan Environmental
Booth#: 1331
www.titanenviro.com
TKE Engineering, Inc.

Booth#: 1430
www.tkeengineering.com
Redlands Regular Meeting of 10-3-23
296 of 781
League of California Cities 2023 Annual Conference and Expo52

EXHIBITOR LISTING
KEY: Cal CitiEs PartnEr First-timE Exhibitor
institutE For loCal GovErnmEnt PartnEr
TNT Fireworks
Booth#: 630
www.TNTFireworks.com
Townsend Public Affairs
Booth#: 914
www.townsendpa.com
Transtech Engineers, Inc.

Booth#: 736
www.transtech.org
U
U.S. Flood Control Corp.

Booth#: 910
www.usfloodcontrol.com
UC ANR Statewide IPM Program
Booth#: 932
ipm.ucanr.edu
UNICO Engineering
Booth#: 1318
www.unicoengineering.com
V
Vanir
Booth#: 313
www.vanir.com
VC3
Booth#: 1425
www.vc3.com
Verkada
Booth#: 333
www.verkada.com
Vortex Aquatic Structures International
Booth#: 1110
www.vortex-intl.com
VSS Emultech
Booth#: 1132
www.emultech.com
VSS International, Inc.

Booth#: 1130
www.slurry.com
W
Wastequip
Booth#: 1320
www.wastequip.com
WBCP, Inc
Booth#: 1222
www.wbcpinc.com
Websoft Developers, Inc.

Booth#: 1224
www.websoftdev.con
Weidner/MagneGrip
Booth#: 1137
www.magnegrip.com
West Coast Arborists, Inc.

Booth#: 720
www.wcainc.com
Willdan
Booth#: 312
www.willdan.com/index.aspx
Witt O’Brien’s
Booth#: 1315
www.wittobriens.com
Z
ZacTax
Booth#: 1335
www.zactax.com
Listings as of August 25, 2023
Redlands Regular Meeting of 10-3-23
297 of 781
League of California Cities 2023 Annual Conference and Expo53

PAST PRESIDENTS
James D. Phelan, San Francisco (1898 - 00)
R. W. Snow, Oakland (1900 - 01)
Joseph Hutchinson, Palo Alto (1901 - 02)
M. P. Snyder, Los Angeles (1902 - 03)
D. C. Clark, Santa Cruz (1904 - 05)
Frank P. Frary, San Diego (1904 - 05)
L. O. Stephens, Fresno (1905 - 06)
F. P. Brown, San Jose (1906 - 07)
W. H. Turner, Merced (1907 - 08)
J. J. Hanford, San Bernardino (1908 - 09)
A. K. Orr, Visalia (1909 - 10)
S. C. Evans, Riverside (1910 - 11)
B. L. Hodgehead, Berkeley (1911 - 12)
A. E. Dodson, San Diego (1912 - 13)
F. K. Mott, Oakland (1913 - 14)
Percy V. Long, San Francisco (1914 - 15)
A. E. Snow, Fresno (1915 - 16)
A. H. Wright, San Diego (1916 - 17)
Wallace Rutherford, Napa (1917 - 18)
L. A. Handley, Los Angeles (1918 - 19)
W. P. Butcher, Santa Barbara (1919 - 20)
Charles E. Hewes, Long Beach (1920 - 21)
Louis Bartlett, Berkeley (1921 - 22)
F. C. Merritt, Oakland (1922 - 23)
C. N. Kirkbride, San Mateo (1923 - 24)
N. E. Malcolm, Palo Alto (1924 - 25)
H. L. Moody, San Diego (1925 - 26)
J. J. Sippy, Stockton (1926 - 27)
J. C. Albers, Beverly Hills (1927 - 28)
H. C. Bottorff, Sacramento (1928 - 29)
G. Gordon Whitnal, Los Angeles (1929 - 30)
C. H. S. Bidwell, Sacramento (1930 - 31)
J. H. Mitchell, Burbank (1931 - 32)
George R. Caden, Santa Rosa (1932 - 33)
Earl C. Thomas, Palo Alto (1933 - 34)
A. I. Steward, Pasadena (1934 - 35)
Hollis R. Thompson, Berkeley (1935 - 36)
Jean L. Vincenz, Fresno (1936 - 37)
Charles H. Mann, Anaheim (1937 - 38)
Leo J. Smith, Marysville (1938 - 39)
C. W. Shelly, Montebello (1939 - 40)
John J. O’Toole, San Francisco (1940 - 41)
P. J. Maher, Santa Barbara (1941 - 42)
C. H. Baker, Watsonville (1942 - 43)
Lawrence E. Olson, Glendale (1943 - 44)
Charles R. Schwanenberg, Oakland (1944 - 45)
Harley E. Knox, San Diego (1945 - 46)
Fitch Robertson, Berkeley (1946 - 47)
Roger D. Lapham, San Francisco (1947)
Edwin L. Carty, Oxnard (1947 - 48)
Arch B. Davison, Colusa (1948 - 49)
Charles A Pearson, Anaheim (1949 - 50)
Robert H. Rinn, Lodi (1950 - 51)
Fletcher Bowron, Los Angeles (1951 - 52)
George Demmon, Vallejo (1952 - 53)
Clarence E. Wagner, Long Beach (1953 - 54)
Charles P. Burgess, Menlo Park (1954 - 55)
O. W. Campbell, San Diego (1955 - 56)
Theodore Meriam, Chico (1956 - 57)
Norris Poulson, Los Angeles (1957 - 58)
John Erreca, Los Banos (1958 - 59)
Ira J. Chrisman, Visalia (1959 - 60)
Charles P. Walker, Manhattan Beach (1960 - 61)
Charles Dial, San Diego (1961 - 62)
Redlands Regular Meeting of 10-3-23
298 of 781
League of California Cities 2023 Annual Conference and Expo54

PAST PRESIDENTS
Noel Porter, Palo Alto (1962 - 63)
John Bergin, Riverside (1963 - 64)
James McKinney, Sacramento (1964 - 65)
Erwin Sklar, Oceanside (1965 - 66)
Jack D. Maltester, San Leandro (1966 - 67)
Edward H. Rademacher, Santa Rosa (1967 - 68)
Jack Ryersen, Santa Rosa (1968 - 69)
Edwin W. Wade, Long Beach (1969 - 70)
Clifford F. Loader, Delano (1970 - 71)
Ray D. Prueter, Port Hueneme (1971 - 72)
Thomas J. Mellon, San Francisco (1972 - 73)
Harold M. Hayes, Montclair (1973 - 74)
Lee H. Davies, Modesto (1974 - 75)
Pete Wilson, San Diego (1975 - 76)
Helen Putnam, Petaluma (1976 - 77)
Duane Winters, Fullerton (1977 - 78)
Rex Clark, Watsonville (1978 - 79)
Tom Bradley, Los Angeles (1979 - 80)
George Buljan, Roseville (1980 - 81)
Tom Clark, Long Beach (1981 - 82)
William H. Armstrong, Clovis (1982 - 83)
Dorrill Wright, Port Hueneme (1983 - 84)
William Carroll, Vacaville (1984 - 85)
Pat Russell, Los Angeles (1985 - 86)
Jane Baker, San Mateo (1986 - 87)
Gregory R. Cox, Chula Vista (1987 - 88)
Rena M. Murphy, Cathedral City (1988 - 89)
Iola Williams, San Jose (1989 - 90)
Norm Woods, South Lake Tahoe (1990 - 91)
Hal Conklin, Santa Barbara (1991 - 92)
Patricia Castillo, Sunnyvale (1992 - 93)
Bob Bartlett, Monrovia (1993 - 94)
Mary Andrews, Chico (1994 - 95)
Sedalia Sanders, El Centro (1995 - 96)
Jim Worthen, Eureka (1996)
Ron Bates, Los Alamitos (1996 - 98)
Carolyn Ratto, Turlock (1998 - 99)
John Ferraro, Los Angeles (1999 - 2000)
David Fleming, Vacaville (2000 - 01)
Beverly O’Neill, Long Beach (2001 - 02)
John Russo, Oakland (2002 - 03)
Ron Loveridge, Riverside (2003 - 04)
Pat Eklund, Novato (2004 - 05)
Alex Padilla, Los Angeles (2005 - 06)
Maria Alegria, Pinole (2006 - 07)
Jim Madaffer, San Diego (2007 - 08)
Heather Fargo, Sacramento (2008)
Judith Mitchell, Rolling Hills Estates (2008 - 09)
Robin Lowe, Hemet (2009 - 10)
Jim Ridenour, Modesto (2010 - 11)
Mike Kasperzak, Mountain View (2011 - 12)
Bill Bogaard, Mayor, Pasadena (2012 - 13)
José Cisneros, Treasurer, City and County of San
Francisco, (2013 - 14)
Tony Ferrara, Arroyo Grande (2014)
Stephany Aguilar, Scotts Valley (2014 - 15)
L. Dennis Michael, Rancho Cucamonga (2015 - 16)
JoAnne Mounce, Lodi (2016 - 17)
Rich Garbarino, Council Member, South San
Francisco (2017 - 18)
Janet Arbuckle, Council Member, Grass Valley
(2018 - 19)
John F. Dunbar, Mayor, Yountville (2019 - 20)
Cheryl Viegas Walker, Council Member, El
Centro (2020 - 2021)
Cindy Silva, Mayor Pro Tem, Walnut Creek (2021-22)
Redlands Regular Meeting of 10-3-23
299 of 781
League of California Cities 2023 Annual Conference and Expo55

UPCOMING CONFERENCES

CITY CLERKS NEW LAW AND ELECTIONS SEMINAR
December 13 - 15 | San Diego

FIRE CHIEFS LEADERSHIP SEMINAR
December 13 - 14 | San Diego

MUNICIPAL FINANCE INSTITUTE
December 14 - 15 | San Diego

MAYORS AND COUNCIL MEMBERS ACADEMY
January 24 - 26 | Monterey

CITY MANAGERS CONFERENCE
February 7 - 9 | Los Angeles

PLANNING COMMISSIONERS ACADEMY
March 6 - 8 | Long Beach

PUBLIC WORKS OFFICERS INSTITUTE
March 13 - 15 | Monterey

CITY LEADERS SUMMIT
April 17 - 19 | Sacramento

CITY ATTORNEYS SPRING CONFERENCE
May 8 - 10 | Rancho Mirage
2024 ANNUAL CONFERENCE AND EXPO
October 16 - 18 | Long Beach
2025 ANNUAL CONFERENCE AND EXPO
October 8 - 10 | Long Beach
Find out more at www.calcities.org
Did You Know?
Cal Cities relies on volunteers to speak at and plan our conferences. If you would like to receive more information, please email [email protected] with the conference and role you are interested in.

Redlands Regular Meeting of 10-3-23
300 of 781
League of California Cities 2023 Annual Conference and Expo56

REGENCY ABC

REGENCY A REGENCY B REGENCY C

REGENCY EF

REGENCY D REGENCY E REGENCY F

REGENCY FOYER SOUTH
First Floor
13th Street
Convention Center
Entrance
Main Entrance and Hotel Lobby
Hyatt Regency Sacramento
The Hyatt Regency Sacramento is easily accessible and adjacent to the convention center’s West Lobby entrance on K Street. From the West Lobby entrance, exit the SAFE Credit Union Convention Center, cross 13th Street then turn left.

Big Sur is located on the 2nd floor and
Capitol View is located on the 15th floor.

Redlands Regular Meeting of 10-3-23
301 of 781
League of California Cities 2023 Annual Conference and Expo57 Sheraton Grand Sacramento
The Sheraton Grand Sacramento is conveniently located near the SAFE Credit Union Convention Center’s West Lobby entrance on K Street. From the West Lobby entrance, exit the convention center, cross 13th Street then turn right. Continue up 13th street to J Street. The hotel entrance will be on the corner of 13th and J Street.

GRAND NAVE BALLROOM

BALLROOM LEVEL

MAGNOLIA CAMELLIA GARDENIA
13th Street
J Street
Convention Center
Redlands Regular Meeting of 10-3-23
302 of 781
League of California Cities 2023 Annual Conference and Expo

CONVENTION CENTER FLOOR PLAN
L

J STREET

K STREET
(one way)
15TH STREET(one way)
13TH STREET
14TH STREET
(one way)
Marriott ResidenceInn
Registration
West Lobby: Level 1
Hall ABC
General Session
Hall D
Hall D
Entrance
Pre-Function ABallroom A
A2-A3
A5-A6
A7-A8
A10-A11
Ballroom B
9-11Meeting Rooms
Meeting Rooms
To shuttle
Shuttle Pickup/Drop off
Hyatt Regency
HotelEntrance
Sheraton
Grand
HotelEntrance
Redlands Regular Meeting of 10-3-23
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Strengthening California Cities
through Advocacy and Education
Redlands Regular Meeting of 10-3-23
304 of 781
City Council/Successor Agency Meeting L. 1.

DATE: 10/03/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Public Hearing relating to TTLC REDLANDS TEXAS ST, LLC. in consideration of the following:
(Mayor to declare meeting open as a public hearing)
Resolution No. 8516 of the development applications described below. The project site is located on the east side of Texas Street approximately 500 feet north of Domestic Avenue (APN: 0167-041-01-0000) in the Agriculture (A-1) District.

a.

Mitigated Negative Declaration prepared for the project in accordance with Section 15074 of the California Environmental Quality Act

b.

Socio-Economic Cost/Benefit Study prepared for the proposed project in accordance with Measure U.

c.

Conditional Use Permit No. 1167 – A request for a Planned Residential Development (PRD) in accordance with RMC Chapter 18.144 on approximately 14.69 gross acres consisting of 35 single-family residential lots, six open space lettered lots, and on-site recreational amenities for residents.

d.

Tentative Tract Map No. 20520 – A request to subdivide a 14.69-acre vacant parcel into 35 lots for future single-family residential development, with lot sizes ranging between 7,200 and 10,755 square-feet each, and six lettered lots for open space and recreation purposes.

e.

Resolution No. 8517 for Street Vacation No. 193 – A request to vacate a portion of Texas Street right-of-way that is one foot (1’0”) in width and approximately 965 feet in length, along a portion of the project site’s frontage. The portion of right-of-way is located on the east side of Texas Street, beginning approximately 500 feet north of Domestic Avenue, and proceeding 965 feet to the north.
(Development Services Director Desatnik)
f.

PROCEDURE FOR PUBLIC HEARING:

Mayor declares the meeting open as a public hearing.1.

Mayor calls upon Department Director for report.2.

Mayor calls for questions/comments from members of the City Council.3.

Mayor calls upon applicant, or his/her representative, for comments and testimony.4.

Mayor calls for comments/questions/testimony from members of the public (3 minutes per speaker).

5. Mayor calls upon City Clerk to note any written comments received.6.

Mayor calls upon the applicant, or representative, for rebuttal comments (5 minutes).7.

Mayor closes the public hearing.8.

City Council considers the motion and votes.9.

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MOTION(S):

If the City Council determines that the Planning Commission's recommendation is appropriate, the following motions are provided:

I move that the City Council adopt Resolution No. 8516.

I move that the City Council adopt Resolution No. 8517.

COMMISSION RECOMMENDATION:

On August 8, 2023, the Planning Commission reviewed the project and voted to approve Resolution 1628 recommending approval of the project entitlements by a 5-0 vote (Chair Stephen Frasher and Commissioner Matt Endsley were absent).

The Planning Commission recommends that the City Council approve the project by the following actions:

Adopt the Mitigated Negative Declaration for the proposed project and related Mitigation Monitoring/Reporting Program prepared in accordance with the California Environmental Quality Act Guidelines;
Adopt the Socio-Economic Cost/Benefit Study prepared for the project; Approve Street Vacation No. 193;
Approve Tentative Tract Map No. 20520; and,
Approve Conditional Use Permit No. 1167 for a Planned Residential Development, subject to the attached Conditions of Approval.”
The August 8, 2023, Planning Commission staff report is included as Attachment A.

BACKGROUND:

Project Description:

The applicant is proposing to subdivide a 14.69-acre parcel located on the east side of Texas Street approximately 500 feet north of Domestic Avenue (see Attachments B) to develop a subdivision as a Planned Residential Development (“PRD”). Currently, the parcel is vacant. The project consists of three primary areas: an 11.68-acre residential development area, which includes 2.9 acres of landscaped common open space, and a three acre undeveloped open space area along the property’s northernmost boundary.

The residential development area of the project includes 35 residential lots with a minimum lot size of 7,200 square feet. Homes are all two-stories and range from approximately 2,700 to 3,200 square feet in living area. The majority of the residential development area is planned with homes fronting onto three streets that take access from Texas Street and end in cul-de-sacs. Two homes front onto Texas Street at the northern end of the project.

The largest portion of the project’s common open space area is located to the immediate north and northeast of the residential lots, where a 2.5-acre park is proposed that includes open play areas, a tot lot, the continuation of the Santa Ana River Trail (to be constructed by the applicant), and a water quality detention basin. The park sits on a bluff area overlooking the Santa Ana River Wash. Beyond the park area, the site slopes significantly down toward the Santa Ana River Wash to an area that will be preserved as undeveloped natural open space. The northernmost portion of the site (3.0 acres) will be avoided and will remain in its natural condition. Tentative Tract Map No. 20520 is included as Attachment C to this report.

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Senate Bill 330:

Senate Bill 330 (Housing Crisis Act of 2019) became effective on January 1, 2020. Senate Bill 330 is intended to remove barriers for housing developments to alleviate the continued housing shortage crisis in California. It made many changes to the entitlement process for housing developments, including prohibiting jurisdictions from making decisions on housing projects based on subjective standards (not objective standards). It also “locks in” the development regulations that were adopted and in effect when the development application was deemed complete. Additionally, if there is an inconsistency between a site’s zoning and General Plan designation, a project must be allowed to develop at the allowable density of the General Plan even if that density is higher than what is allowed by the zoning.

The proposed project was submitted in February 2022 and deemed complete in October 2022. The project site’s zoning is Agriculture (A-1) which requires a minimum lot size of five (5.0) acres. The site’s General Plan designation is Very Low Density Residential, which allows up to 2.7 units per acre. Based on the development standards of the A-1 zone, the project would not be able to achieve the maximum allowable density of 2.7 DU/acre that is allowed by the General Plan designation.

Senate Bill 330 requires the City to allow the applicant to utilize standards that will allow development of the site consistent with the allowable General Plan density. In this case, the applicant is requesting the Planned Residential Development – Estate Residential (PRD-RE) development standards to achieve the higher allowable density without the need for a Zone Change, and these development standards are similar to those that have been previously applied to surrounding single-family developments to the south and east.

Based upon the requirements of SB 330, the project can be developed in a manner consistent with the Very Low Density Residential General Plan designation and the Planned Residential Development-Estate Residential (PRD-R-E) development standards to achieve the density allowed by the General Plan (2.7 units per acre).

Analysis:

A) General Plan Consistency
The General Plan land use designation for the project site is Very Low Density Residential and allows between 0 to 2.7 dwelling units per gross acre. The project site’s gross area is 14.69 acres. Based upon the allowable density of 2.7 units per gross acre, the project could potentially develop 39 units.

The proposed density of 2.31 dwelling units per gross acre will be consistent with the type and density of development indicated on the 2035 General Plan Land Use Map (see Attachment D-1). The proposed detached single-family residential design of the subdivision will implement several General Plan policies.

See Attachment D-2 for a detailed list and analysis of the project’s consistency with the General Plan.

B) Tentative Tract Map & Planned Residential Development Standards Tentative Tract Map 20520 is designed as a Planned Residential Development (with a Conditional Use Permit as required). Redlands Municipal Code (RMC) Chapter 18.144 contains development standards for a PRD such as density, open space, and site design. The Municipal Code also outlines development standards that allow flexibility with respect to the underlying zoning district requirements for lot area, lot dimensions, and setbacks. The purpose of the PRD provisions is to provide for greater flexibility in the design of residential developments and the promotion of a more efficient, aesthetically pleasing, and desirable use of land.

As detailed in RMC Section 18.144, PRDs are to be submitted and reviewed through the Conditional Use Permit process. Typically, Conditional Use Permits are approved by the Planning Commission. However, in this case, the project is required to be approved by the City Council due to the applicant's request for smaller lot sizes than what would typically be permitted in the applicable zoning district. RMC Chapter

18.144.100 allows a reduction in lot size subject to the approval of a Conditional Use Permit and a determination by the City Council that the provisions of the PRD Ordinance are met, Similarly, the PRD Redlands Regular Meeting of 10-3-23
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ordinance
The table below summarizes the project's compliance with the required development standards. Items requiring specific determinations by the City Council are detailed below. A more complete discussion of development standards and project design is included in the Planning Commission Staff Report previously prepared for the project, which is included as Attachment A.

Table 1. TTM No. 20520: Compliance with Development Standards Development Standard Requirement Provided Complies
(Yes/No)

1. Density of
Development
Not to exceed 3 dwelling units per acre
(net)
3 D.U. /net
acre
Yes

2. Lot Size 14,0000 square feet Min. 7,200 Min.,
7,708 Avg.

Yes**

3. Lot Dimensions:

Width 100' Min. 60' Min. Yes**
Depth 120 Min. 100' Min. Yes**

4. Common Open Space 20% Min. (2.34 acres min.) 2.9 acres Yes **if deemed appropriate by the City Council

1. Density of Development
While the project’s gross acreage is 14.69 acres, the net development area is 11.68 acres (due to avoidance of approximately three acres in the north part of the project site that is adjacent to the Santa Ana River Wash area). RMC Chapter 18.144 for PRD allows for a density of up to 3.0 dwelling units per “net” acre of development area in the Residential Estate (R-E) District. The maximum allowable number of units for the project based on this density is 35 dwelling units. The proposed density is 3.0 dwelling units per net acre (a total of 35 houses) and would be consistent with the density allowed by RMC Section

18.144.050.

2. Lot Sizes
RMC Chapter 18.144 for PRD allows a reduction in lot size subject to the approval of a Conditional Use Permit and a determination that the provisions of the PRD Ordinance are met. "18.144.100: LOT AREA: Individual lot areas may be reduced below the minimum standard required for the zone upon the finding by the city council that the provisions of this chapter are satisfied. Individual lots shall comply with all required setbacks, yard areas and private outdoor living areas required by the zone."living areas required by the zone."
The minimum lot size requirement for the R-E zoning district is 14,000 square feet. The lot sizes proposed by the applicant range in size from 7,200 square-feet up to 10,755 square-feet (Lot 15). The average lot size is 7,708 square-feet (total residential lot area is 269,770 sq. ft. / 35 lots = 7,707.7 sq. ft. average).

Based upon Section 18.144.100 included above, the reduced lot size may be approved provided that the City Council finds that the project complies with the applicable standards. The discussion below details the project’s ability to meet the applicable development standards.

3. Lot Dimensions
The lot dimensions for the R-E District require a minimum of 100 feet in width and 120 feet in depth. The typical lot within the proposed project is 60 feet with and 120 feet deep although there are minor variations.

Section 18.144.110 states that lot widths and depths may be reduced below the standard of the district.

Except for six lots, all lots exceed 120’ in depth. These lots are located at the bulb ends of the cul-de-sacs on the east side of the project where a reduction in lot depth is necessary to accommodate the cul-de-sac.

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These lots all maintain an average depth of over 100’.

Regarding lot widths, Section 18.144.110 states that to preserve and maintain the quality of the zone and surrounding neighborhoods, all lots abutting a dedicated public street shall have a lot width not less than the minimum required for the zone. The project does not include any residential lots abutting a dedicated public street. The project has been designed with open space lots abutting Texas Street and the applicant is proposing reduced lot widths with (minimum 60’ wide) which are similar to the existing homes to the south and southeast of the project. If the Planning Commission determines that these reduction is appropriate, this reduction may be approved.

4. Common Open Space
Projects processed under the PRD Ordinance are required to provide open space. The net developable area of the site is 11.68 acres and the project is required to provide 20% (2.34 acres) of this area as common open space. The largest portion of the project’s common open space is Lot A, which is 2.53 acres and exceeds the common open space requirement. This area is designed as a park for active and passive recreational uses. The park area will be unfenced and accessible to the residents of the project as well as the public. It contains an open play area, a tot lot, and a new portion of the Santa Ana River Trail will also pass through this area of the project. The applicant will construct the Santa Ana River Trail as a 12’ wide path beginning at the northern terminus of Texas Street and connect to the existing trail within Israel Beal Park (immediately to the east). An additional connection to the trail is provided from the project’s northernmost cul-de-sac.

In addition to the park, the project includes five lettered landscaped lots (Lots B through F). When combined, the five open space lots and the park total 2.9 acres, which exceeds the amount of open space required (24.8%). It should be noted that the project is also providing three acres of natural undeveloped open space at the northernmost portion of the site (adjacent to the Santa Ana River Wash area). This area does not count toward the project’s common open space requirement and is not included in calculations for the project’s allowable density.

The applicant is conditioned to provide Covenants, Conditions & Restrictions (CC&Rs) for the project that will include maintenance and ownership responsibilities for all the open space areas within the project. The applicant’s intent is that the open space will be owned and maintained by the Home Owner’s Association (HOA) of the project. The CC&Rs detailing the permanent HOA ownership and maintenance requirements will be recorded prior to Final Map recordation of Tract 20520.

C) Project Design

1. Proposed Architecture
All proposed homes are two stories high, and range in size from approximately 2,700 to 3,200 square feet in living area (with two and three car garages). Three floor plans and three different architectural styles are proposed. Architectural styles are Spanish, Cottage and Modern Seaside. Each style includes varied materials and finish treatments which will be provided on all four sides of each home. See Attachment E for the proposed floor plans and architectural elevations.

2. Landscaping
Front yard landscaping includes a variety of shrubs and groundcover as well as a tree on each parcel.

Trees within the project included Ginko Biloba trees for font yards, and Englemann Oaks and Rosy Trumpet trees for street trees throughout the project. Front yard shrubs are inclusive of Magenta Rockrose, Autumn Sage and English Lavender as well as a number of other varieties of shrubs. Front yard shrubs will range in size from one gallon to 5 gallons. Within the common open space areas and the park, several types of deciduous trees including Chinese Flame, California Sycamore, Crape Myrtle and Desert Willow as well as open lawn areas are proposed.

The preliminary landscape plan includes a wall/fence plan for the subdivision (see Attachment F). As indicated on the wall plan, 5’6” tall slump stone block walls are proposed throughout the project, between individual residential lots and surrounding the residential portions of the project.

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D) Street Vacation
The applicant is requesting to vacate a one-foot wide portion of the Texas Street right-of-way. This strip of roadway is one foot in width and approximately 965 feet in length, located on the east side of Texas Street, approximately 400 feet north of Domestic Avenue along the property frontage of the Project (Attachment G).

California Government Code Section 65402(a) requires that prior to considering a vacation or abandonment of any public right-of-way, the planning agency (i.e., Planning Commission) shall review the matter and render a determination as to the proposal’s conformity with the City’s General Plan.

On August 8, 2023, the Planning Commission found that the requested Street Vacation is consistent with the 2034 General Plan and subsequently, the City Council adopted Resolution No. 8511 declaring the City Council's intention to vacate the excess street right-of-way.

The 2035 General Plan’s “Connected City” chapter indicates Texas Street as a Collector on “Figure 5-5:

Roadway Classifications.” Collector Streets are designed with a right-of-way width of 64’ (32’ on each half of the roadway centerline). Currently, dedicated right-of-way exists adjacent to the project that is 66’ wide with a 33’ half width. The applicant is requesting to vacate a one-foot portion of the right-of-way, which would bring the roadway to the standard that exists in the General Plan and allow the applicant to include the vacated area within the project.

E) Socio-Economic Cost/Benefit Study
In accordance with the Principles of Managed Development in the General Plan, a Socio-Economic Cost/Benefit Study (Attachment H) was prepared for the proposed project. According to the Cost/Benefit Model, the project is expected to generate a revenue/cost ratio of +2.26. According to the Cost/Benefit Model used by the City, this project will provide the City with approximately $60,914 in annual revenue and costs of $26,934 resulting in a positive balance of $33,979 annually (Cost/Benefit Ratio of +2.26) over the period of 2024-2033.

ENVIRONMENTAL REVIEW:

The City retained a qualified consultant to prepare an Initial Study and Mitigated Negative Declaration (IS/MND) as required by the California Environmental Quality Act (CEQA). The IS/MND and Mitigation Monitoring & Reporting Program contain a total of 14 mitigation measures that have been recommended to reduce potential impacts associated with Biological Resources, Cultural Resources, Geology & Soils, Hydrology, Noise, and Tribal Cultural Resources. After mitigation, there are no potentially significant environmental effects as a result of the proposed project.

The IS/MND was circulated for public review from April 21, 2023, to May 22, 2023. During the review period, a total of two comments were received (one from San Bernardino Valley Water Conservation District and one from Redlands Shooting Park). Comment topics included areas of concern related to issues such as Biological Resources and Noise. The Final IS/MND document (Attachment I) includes copies of the comment letters received, responses to all comments, an Errata section, and a complete copy of the circulated IS/MND.

ALTERNATIVES:

1. The City Council may continue the public hearing and direct staff to address any issues or bring back additional information; or

2.The City Council may continue the public hearing and direct staff to prepare findings for denial of the project.

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SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Chris Boatman, Assistant City Manager
Janice McConnell, Assistant City Manager
PREPARED BY:

Sean Reilly, Principal Planner
Attachments
Attachment A: Planning Commission Staff Report
Attachment B: Location Map and Aerial Photograph
Attachment C: Tentative Tract Map No. 20520
Attachment D-1: General Plan Map
Attachment D-2: General Plan Consistency Table
Attachment E: Architecture and Elevations
Attachment F: Landscape Plans
Attachment G: Street Vacation Exhibit
Attachment H: Socio-Economic Cost/Benefit Study
Attachment I: Final IS/MND
Attachment J-1: City Council Resolution No. 8516
Attachment J-2: Land Use Engineering Conditions of Approval Attachment K-1 Resolution No. 8517 (Street Vacation)
Attachment K-2: Exhibit A - Legal Description
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City of Redlands

REQUEST FOR PLANNING COMMISSION ACTION

Planning Commission Agenda Item NO. 5. A.

Meeting Date:08/08/2023
APPLICANT:

TTLC Redlands Texas St, LLC
(PROJECT PLANNER: SEAN REILLY, PRINCIPAL PLANNER)

PUBLIC HEARING for the consideration of a recommendation to the City Council on the development applications described below. The project site is located on the east side of Texas Street approximately 500 feet north of Domestic Avenue (APN: 0167-041-01-0000) in the Agriculture (A-1) District.

1. Consideration of a Mitigated Negative Declaration prepared for the project in accordance with Section 15074 of the California Environmental Quality Act

2. Consideration of a Socio-Economic Cost/Benefit Study prepared for the proposed project in accordance with Measure U.

3. Conditional Use Permit No. 1167 – A request for a Planned Residential Development (PRD) in accordance with RMC Chapter 18.144 on approximately 14.69 gross acres consisting of 35 single-family residential lots, six open space lettered lots, and on-site recreational amenities for residents.

4. Tentative Tract Map No. 20520 – A request to subdivide a 14.69-acre vacant parcel into 35 lots for future single-family residential development, with lot sizes ranging between 7,200 and 10,755 square-feet each, and six lettered lots for open space and recreation purposes.

5. Street Vacation No. 193 – A request to vacate a portion of Texas Street right-of-way that is one foot (1’0”) in width and approximately 960 feet in length, along a portion of the project site’s frontage. The portion of right-of-way is located on the east side of Texas Street, beginning approximately 500 feet north of Domestic Avenue, and proceeding 960 feet to the north.

SYNOPSIS

1.  General Plan
Designation: Very Low Density Residential (0-2.7 dwelling units per acre)

2.  Existing Zoning:

Agriculture (A-1)

3.  Surrounding Zoning:

North: Open Space (O)
South: Planned Residential Development- Residential Estate (PRD/R-E) East: Planned Residential Development- Residential Estate (PRD/R-E) West: East Valley Corridor Specific Plan Science Research Park (EV/SRP)

4.  Existing Land Use: The project site is currently vacant and has been previously used as a citrus grove.

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5.  Surrounding Land Use:

North: Santa Ana River Wash
South: Single-Family Residential neighborhoods
East: Israel Beal Park, Single Family Residential neighborhoods West: Parcels with agriculture (Citrus Grove) and Bergamot Specific Plan under construction further to the west; Citrus Valley High School campus to the southwest

6.  Area / Topography:

The majority of the 14.69-acre site is generally flat. There is a bluff area with a steep slope down toward the Santa Ana River Wash in the northern portion of the site.

7.  Environmental
Determination:

A Mitigated Negative Declaration has been prepared for the project in accordance with Section 15074 of the CEQA Guidelines.

8.  Socio-Economic Cost
/ Benefit Study:

A Socio-Economic Cost/Benefit Study was prepared per the requirements of Measure 'U’, and the project has a positive Cost/Benefit Ratio of +2.26

9.  Planning Commission
Submittal Dates:
(A) Date Submitted:
(B) Date Accepted As Complete:
(C) Planning Commission Meeting:

February 3, 2022
October 13, 2022
August 8, 2023

PROPOSAL
The applicant is proposing to subdivide a 14.69-acre parcel located on the east side of Texas Street approximately 500 feet north of Domestic Avenue (see Attachments A & B) to develop a subdivision as a Planned Residential Development (“PRD”). Currently, the parcel is vacant. The project consists of three primary areas: an 11.68-acre residential development area, which includes 2.9 acres of landscaped common open space, and a three acre undeveloped open space area along the property’s northernmost boundary.

The residential development area of the project includes 35 residential lots with a minimum lot size of 7,200 square feet. Homes are all two-stories and range from approximately 2,700 to 3,200 square feet in living area. The majority of the residential development area is planned with homes fronting onto three streets that take access from Texas Street and end in cul-de-sacs. Two homes front onto Texas Street at the northern end of the project.

The largest portion of the project’s common open space area is located to the immediate north and northeast of the residential lots, where a 2.5-acre park is proposed that includes open play areas, a tot lot, the continuation of the Santa Ana River Trail (to be constructed by the applicant), and a water quality detention basin. The park sits on a bluff area overlooking the Santa Ana River Wash. Beyond the park area, the site slopes significantly down toward the Santa Ana River Wash to an area that will be preserved as undeveloped natural open space. The northernmost portion of the site (3.0 acres) will be avoided and will remain in its natural condition. Tentative Tract Map No. 20502 is included as Attachment B to this report.

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BACKGROUND
Senate Bill 330 (Housing Crisis Act of 2019) became effective on January 1, 2020. Senate Bill 330 is intended to remove barriers for housing developments to alleviate the continued housing shortage crisis in California. It made many changes to the entitlement process for housing developments, including prohibiting jurisdictions from making decisions on housing projects based on subjective standards (not objective standards). It also “locks in” the development regulations that were adopted and in effect when the development application was deemed complete. Additionally, if there is an inconsistency between a site’s zoning and General Plan designation, a project must be allowed to develop at the allowable density of the General Plan even if that density is higher than what is allowed by the zoning.

The proposed project was submitted in February 2022 and deemed complete in October 2022. The project site’s zoning is Agriculture (A-1) which requires a minimum lot size of five (5.0) acres. The site’s General Plan designation is Very Low Density Residential which allows up to 2.7 units per acre. Based on the development standards of the A-1 zone, the project would not be able to achieve the maximum allowable density of 2.7 DU/acre that is allowed by the General Plan designation.

Senate Bill 330 requires the City to allow the applicant to utilize standards that will allow development of the site consistent with the allowable General Plan density. In this case, the applicant is requesting the Planned Residential Development – Estate Residential (PRD-RE) development standards to achieve the higher allowable density without the need for a Zone Change, and these development standards are similar to those that have been previously applied to surrounding single-family developments to the south and east.

Based upon the requirements of SB330, the project can be developed in a manner consistent with the Very Low Density Residential General Plan designation and the Planned Residential Development-Estate Residential (PRD-R-E) development standards to achieve the density allowed by the General Plan (2.7 units per acre).

ANALYSIS
A) General Plan Consistency

The General Plan land use designation for the project site is Very Low Density Residential and allows between 0 to 2.7 dwelling units per gross acre. The project site’s gross area is 14.69 acres. Based upon the allowable density of 2.7 units per gross acre, the project could potentially develop 39 units. The proposed density of 2.31 dwelling units per gross acre will be consistent with the type and density of development indicated on the 2035 General Plan Land Use Map (see Attachment C-1).

The proposed detached single-family residential design of the subdivision will implement several General Plan policies. See Attachment C-2 for a detailed list and analysis of the project’s consistency with the General Plan.

B) Tentative Tract Map & Planned Residential Development

The proposed Tentative Tract Map is designed as a Planned Residential Development (with a Conditional Use Permit required). Redlands Municipal Code (RMC) Chapter 18.144 contains development standards for a PRD such as density, open space, and site design. The code also outlines development standards that allow flexibility with respect to the underlying zoning district requirements for lot area, lot dimensions, and setbacks. The purpose of the PRD provisions is to provide for greater flexibility in the design of residential developments and the promotion of a more efficient, aesthetically pleasing, and desirable use of land. As detailed in RMC Section 18.192, PRDs are to be submitted and reviewed through the Conditional Use Permit process.

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The Planning Commission reviews the proposed development to determine its conformity with the standards set forth in the city's General Plan, the regulations of the PRD Ordinance, and recognized principles of urban design, land use planning, circulation, and landscape architecture. With respect to this project, the Commission may recommend approval of the proposed plan and recommend conditions of approval regarding the layout, circulation, methods of operation, and maintenance of the proposed development. In addition, the Commission may recommend that appropriate and enforceable deed restrictions be filed with the County Recorder. The Commission may recommend disapproval of the plan if, in its opinion, the application does not comply with any of these criteria.

Table 1. TTM No. 20520: Compliance with Development Standards Development Standard Requirement Provided Complies (Yes/No)

1. Density of
Development
Not to exceed 3 dwelling units
per acre (net)
3 D.U./ net
acre
Yes

2. Lot Size 14,0000 square feet Min. 7,200 Min.,
7,708  Avg.

Yes, requires City Council
approval

3. Lot Dimensions:

Width 100' Min. 60' Min. Yes
Depth 120 Min. 100' Min. Yes

4. Common Open Space 20% Min. (2.34 acres min.) 24.83%
(2.9 ac.)
Yes

5. Private Outdoor Open
Space
25' Min. 25' Min. Yes

6. Setbacks:

Front 25’ Min.,
40’ Max.
25' Min.,

33.5' Max.

Yes
Rear 25’ 25'  Yes
Side 10’ on each side 10'  Yes

7. Lot Coverage 30% Max. 11.00% Yes

1. Density of Development

While the project’s gross acreage is 14.69 acres, the net development area is 11.68 acres (due to avoidance of approximately three acres in the north part of the project site that is adjacent to the Santa Ana River Wash area). RMC Chapter 18.144 for PRD allows for a density of up to 3.0 dwelling units per “net” acre of development area in the Residential Estate (R-E) District. The maximum allowable number of units for the project based on this density is 35 dwelling units. The proposed density is 3.0 dwelling units per  net
acre (a total of 35 houses) and would be consistent with the density allowed by RMC Section 18.144.050.

2. Lot Sizes

RMC Chapter 18.144 for PRD allows a reduction in lot size subject to the approval of a Conditional Use Permit and a determination that the provisions of the PRD Ordinance are met.

"18.144.100: LOT AREA:  Individual lot areas may be reduced below the minimum standard required for the zone upon the finding by the city council that the provisions of this chapter are satisfied. Individual lots shall comply with all required setbacks, yard areas and private outdoor living areas required by the zone."
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living areas required by the zone."

The minimum lot size requirement for the R-E zoning district is 14,000 square feet. The lot sizes proposed by the applicant range in size from 7,200 square-feet up to 10,755 square-feet (Lot 15). The average lot size is 7,708 square-feet (total residential lot area is 269,770 sq. ft. / 35 lots = 7,707.7 sq. ft. average).  Based upon Section 18.144.100 included above, the reduced lot size may be approved provided that the City Council finds that the project complies with the applicable standards. The discussion below details the project’s ability to meet the applicable development standards.

3. Lot Dimensions

The lot dimensions for the R-E District require a minimum of 100 feet in width and 120 feet in depth. The typical lot within the proposed project is 60 feet with and 120 feet deep although there are minor variations.

Section 18.144.110 states that lot widths and depths may be reduced below the standard of the district.

Except for six lots, all lots exceed 120’ in depth. These lots are located at the bulb ends of the cul-de-sacs on the east side of the project where a reduction in lot depth is necessary to accommodate the cul-de-sac. These lots all maintain an average depth of over 100’.

Regarding lot widths, Section 18.144.110 states that to preserve and maintain the quality of the zone and surrounding neighborhoods, all lots abutting a dedicated public street shall have a lot width not less than the minimum required for the zone. The project does not include any residential lots abutting a dedicated public street. The project has been designed with open space lots abutting Texas Street and the applicant is proposing reduced lot widths with (minimum 60’ wide) which are similar to the existing homes to the south and southeast of the project. If the Planning Commission determines that these reduction is appropriate, this reduction may be approved.

4. Common Open Space
Projects processed under the PRD Ordinance are required to provide open space. There are three ways that a project can comply with the Common Open Space requirement, and the one provision applicable to this project (properties having under 15% slope) states the following:
“Not less than twenty percent (20%) of the gross land area shall be developed in common, landscaped, recreational open space. Such open space shall contain a minimum dimension of fifty feet (50'), and be accessible to each lot through a system of public or private walkways. Open space areas may include swimming pools, putting greens, court games, and other recreational leisure facilities.”
The net developable area of the site is 11.68 acres and the project is required to provide 20% (2.34 acres) of this area as common open space. The largest portion of the project’s common open space is Lot A, which is 2.53 acres and exceeds the common open space requirement. This area is designed as a park for active and passive recreational uses. The park area will be unfenced and accessible to the residents of the project as well as the public. It contains an open play area, a tot lot, and a new portion of the Santa Ana River Trail will also pass through this area of the project. The applicant will construct the Santa Ana River Trail as a 12’ wide path beginning at the northern terminus of Texas Street and connect to the existing trail within Israel Beal Park (immediately to the east). An additional connection to the trail is provided from the project’s northernmost cul-de-sac. The project’s detention basin is located within Lot A.

As proposed, the basin has side slopes that are approximately ten feet long and have a slope of 3:1 ratio (three feet of horizontal distance for every one foot of vertical decline).

In addition to the park, the project includes five lettered landscaped lots (Lots B through F). When combined, the five open space lots and the park total 2.9 acres, which exceeds the amount of open space required (24.8%). It should be noted that the project is also providing three acres of natural Redlands Regular Meeting of 10-3-23
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undeveloped open space at the northernmost portion of the site (adjacent to the Santa Ana River Wash area). This area does not count toward the project’s common open space requirement and is not included in calculations for the project’s allowable density.

The applicant is conditioned to provide Covenants, Conditions & Restrictions (CC&Rs) for the project that will include maintenance and ownership responsibilities for all the open space areas within the project.

The applicant’s intent is that the open space will be owned and maintained by the Home Owner’s Association (HOA) of the project. The CC&Rs detailing the permanent HOA ownership and maintenance requirements will be recorded prior to Final Map recordation of Tract 20520.

5. Private Outdoor Living Space
The PRD Ordinance requires each lot to have a private outdoor living area with minimum dimensions of twenty-five feet (25') located to the rear of the front setback line. The open space area may not contain any detached accessory building or be used for off street parking of motor vehicles. The project complies with this requirement and private open space areas are shown on Attachment D.

6. Yards & Setbacks
Front Yard Setbacks: RMC Section 18.144.150 requires the minimum front yard provisions for the zone in which the site is located (R-E) to apply to all lots. The R-E zone requires a minimum front yard setback of 25’ and a maximum setback of 40’. As proposed, all lots meet the front yard setback requirements.

Side Yard Setbacks: RMC Section 18. 144. 160 requires PRDs to utilize the side yard provisions of the zone in which the site is located. The R-E zone requires a minimum 10’ side yard on both sides of the structure. As proposed, all lots meet the side yard setback requirements.

Rear Yard Setbacks: RMC Section 18.144.170 requires PRDs to utilize the rear yard provisions of the zone in which the site is located. The R-E zone requires a minimum 25’ rear yard setback. As proposed, all lots meet the rear yard setback requirements.

D) Project Design

1. Proposed Grading
Approximately 200 feet south of the project’s northern property line, there is a steep slope down from the majority of the project site (i.e., developable area) into a lower area that abuts the Santa Ana River Wash.

The slope of the bluff area is steep, dropping approximately 30’ over a 74-foot distance (or 40% slope).

The project does not propose to develop or grade the northern portion of the project site.

Along the upper portion of the site (developable area), there is a gradual slope downward from the southeast corner of the site to the northwest corner near the existing terminus of Texas Street.  From high point to low point, within the project’s upper area, there is a drop of approximately 19 feet over an approximate 1,100-foot distance (or approximately 2% slope). All development is contained within the flatter upper portion of the site.

RMC Section 18.144.280 includes grading restrictions, and the intent of this section is to limit grading so that the proposed PRD will minimize grading. Where grading is found necessary to improve the overall development of the site, all cut and fill slopes shall not exceed three to one (3:1), or three (3) feet horizontal to one foot vertical dimension.

Within the PRD area of Tentative Tract 20520, private residential lots will contain slopes ranging up to 3:1 (three feet horizontal to one-foot vertical). These are typically rear yard slopes that step-down approximately 3’0” as the site slopes toward the Santa Ana River Wash. Within the project’s open space areas, slopes are minimized to be 3:1 or less throughout the active open space area and the basin area.

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2. Proposed Architecture
All of the homes proposed for the project are two-story and range in size from approximately 2,700 to 3,200 square feet in living area (with two and three car garages). Three floor plans and three different architectural styles are proposed. Architectural styles are Spanish, Cottage and Modern Seaside. Each style includes varied materials and finish treatments which will be provided on all four sides of each home. See Attachment E for the proposed floor plans and architectural elevations.

3. Landscaping
Front yard landscaping includes a variety of shrubs and groundcover as well as a tree on each parcel.

Trees within the project included Ginko Biloba trees for font yards, and Englemann Oaks and Rosy Trumpet trees for street trees throughout the project. Front yard shrubs are inclusive of Magenta Rockrose, Autumn Sage and English Lavender as well as a number of other varieties of shrubs. Front yard shrubs will range in size from one gallon to 5 gallons. Within the common open space areas and the park, several types of deciduous trees including Chinese Flame, California Sycamore, Crape Myrtle and Desert Willow as well as open lawn areas are proposed.

The preliminary landscape plan includes a wall/fence plan for the subdivision (see Attachment F). As indicated on the wall plan, 5’6” tall slump stone block walls are proposed throughout the project, between individual residential lots and surrounding the residential portions of the project.

E) Street Vacation – General Plan Conformity

California Government Code Section 65402(a) requires that prior to considering a vacation or abandonment of any public right-of-way, the planning agency (i.e., Planning Commission) shall review the matter and render a determination as to the proposal’s conformity with the City’s General Plan.

The applicant is requesting to vacate a one-foot wide portion of the Texas Street right-of-way. The 2035 General Plan’s “Connected City” chapter indicates Texas Street as a Collector on “Figure 5-5: Roadway Classifications.”  Collector Streets are designed with a right-of-way width of 64’ (32’ on each half of the roadway centerline). Currently, dedicated right-of-way exists adjacent to the project that is 66’ wide with a 33’ half width. The applicant is requesting to vacate a one-foot portion of the right-of-way, which would bring the roadway to the standard that exists in the General Plan and allow the applicant to include the vacated area withing the project.

In addition, the proposal will be consistent with the following General Plan policy:

Action 5-A.39: Allow the City Engineer to adjust road standards where needed, based on actual conditions on the ground such as right-of-way availability, traffic volumes, and adjoining land uses.

The proposed Street Vacation would not result in a negative impact on the traffic-carrying capacity of Texas Street, since the area proposed to be vacated has been determined to be excess right-of-way by the City Engineer.

F) Socio-Economic Cost/Benefit Study

In accordance with the Principles of Managed Development in the General Plan, a Socio-Economic Cost/Benefit Study (Attachment G) was prepared for the proposed project. According to the Cost/Benefit Model, the project is expected to generate a revenue/cost ratio of +2.26. According to the Cost/Benefit Model used by the City, this project will provide the City with approximately $60,914 in annual revenue and costs of $26,934 resulting in a positive balance of $33,979 annually (Cost/Benefit Ratio of +2.26) over the period of 2024-2033.

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In terms of planned infrastructure improvements, the data provided by the applicant’s engineer indicates the project will construct the following public improvements:
13 new public street lights;
2,112 linear feet of public roadway;
1,350 ft of storm drain; and,
15,500 square-feet of parkway (landscape) areas.

The developer will also be required to construct a sewer line to the nearest point of connection in Texas Street to serve their project (which would be located to the south where the future Bergamot Specific Plan residential development is to construct its sewer improvements in future Street "N"). The developer may also propose an alternative method of sewer connection in accordance with Condition No. B-12 in the Land Use Engineering conditions (see Attachment I-2). This project will not be permitted to construct septic systems in lieu of a sewer connection. The developer will also be required to pay all applicable Development Impact Fees (DIF) prior to permit issuance for their project’s proportionate share of costs.

ENVIRONMENTAL REVIEW
The City retained a qualified consultant to prepare an Initial Study and Mitigated Negative Declaration (IS/MND) as required by the California Environmental Quality Act (CEQA). The IS/MND and Mitigation Monitoring & Reporting Program  contain a total of 14 mitigation measures that have been recommended to reduce potential impacts associated with Biological Resources, Cultural Resources, Geology & Soils, Hydrology, Noise, and Tribal Cultural Resources. After mitigation, there are no potentially significant environmental effects as a result of the proposed project.

The IS/MND was circulated for public review from April 21, 2023, to May 22, 2023. During the review period, a total of two comments were received (one from San Bernardino Valley Water Conservation District and one from Redlands Shooting Park). Comment topics included areas of concern related to issues such as Biological Resources and Noise. The Final IS/MND document (Attachment H) includes copies of the comment letters received, responses to all comments, an Errata section, and a complete copy of the circulated IS/MND.

FINDINGS
Each of the entitlements for the proposed project has specific findings, which are established by the Redlands Municipal Code, and are required to be made by Planning Commission before the Commission can recommend approval for the requested entitlements for the project. A complete list of findings is included in the Planning Commission Resolution (see Attachment I-1).

RECOMMENDATIONS
Based on the above analysis and the findings in this staff report, staff recommends that the Planning Commission recommend approval to the City Council for the proposed subdivision, Planned Residential Development, Street Vacation, and including adoption of the Mitigated Negative Declaration.

MOTIONS
If the Planning Commission deems it appropriate for a recommendation for approval, the following motions are provided:
“I move that the Planning Commission adopt Resolution No. 1628 recommending that the City Council:

Adopt the Mitigated Negative Declaration for the proposed project and related Mitigation Monitoring/Reporting Program prepared in accordance with the California Environmental Quality Act Guidelines;
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Act Guidelines;
Adopt the Socio-Economic Cost/Benefit Study prepared for the project; Approve Street Vacation No. 193;
Approve Tentative Tract Map No. 20520; and,
Approve Conditional Use Permit No. 1167 for a Planned Residential Development, subject to the attached Conditions of Approval.”

Attachments
Attachment A: Location Map and Aerial Photograph
Attachment B: Tentative Tract Map No. 20520
Attachment C-1: General Plan Map
Attachment C-2: General Plan Consistency
Attachment D: Plot Plan and Private Open Space
Attachment E: Architecture and Elevations
Attachment F: Landscape Plans
Attachment G: Socio-Economic Cost/Benefit Study
Attachment H-1: Initial Study/Mitigated Negative Declaration Attachment H-2: Mitigation Monitoring & Reporting Program Attachment H-3: Public Comments, Response to Comments, and Errata Attachment I-1: Resolution No. 1628
Attachment I-2: Land Use Engineering Conditions of Approval Redlands Regular Meeting of 10-3-23
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016742235
016702107
016742233
016742215
016742232
016741201
016789125
016789120
016702121
016742210
016789113
016742229
016789101
016742205
016790105
029117110
016789108016742239
016703109 016742231
016703108
016742204
016789111
016790104
016703107
016789119
016703106
016742237
016703105
016704101
Copyright nearmap 2015
OneStop.mxd
0 160 320
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

July 24, 2023
.

Project Location
Redlands Regular Meeting of 10-3-23
322 of 781
Redlands Regular Meeting of 10-3-23
323 of 781
Redlands Regular Meeting of 10-3-23
324 of 781
Israel Beal Park

CLEMENTINE ST

COLORADO
ST

W RIVERVIEW DR
FURLOW
DR

TEXAS ST
2055
2035
0 2075
2025
0 2070
2075
2045
2055
2035
445
2055
2030
2060
0 2070
2050
2075
2070 2095
20652065
2095
2060
2040
405
2040
2065
2025
0 0
2040
2085
2050
2125
20602060 2055
140
2045
355
2035
2080
0 2085
2025 2040
2075
0 2080
2045
0 2030
2050
425
2045
2085
2045
2025
2125
205020502040
2030
0 2065
0 2035
2080
2045
0 2055
0 2060
0 0
Copyright nearmap 2015
OneStop.mxd
0 160 320
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

July 24, 2023
.

Project LocationProject Location
Very Low Density Residential
Very Low
Density Residential
Low Density Residential
Very Low Density Residential
Parks/Golf Courses
Open Space
Redlands Regular Meeting of 10-3-23
325 of 781
General Plan Consistency Table
Policies primarily applicable to the proposed project include the following.

4-P.1: Promote a balanced rate and
distribution of development and uses
pursuant to the standards identified in
Measure U and compatible with the fabric
of the existing community.

One of the policies of Measure U is to
foster housing opportunities for a broad
segment of the City’s residents, while also
maintaining a predominately single-family
residential character. The addition of 35
single-family residences would provide
needed housing opportunities and further
aid in achieving that goal.

4-A.6: Provide for the extension of public
services in a logical and functional manner
to minimize impacts on service providers
while focusing development in infill areas
that can accommodate development in a
timely manner.

The project is located in an area where
existing services will be available directly
adjacent to the site. This allows extension
into the project in a functional manner with
reduced impacts.
4-P.17: Limit negative impacts to
residential neighborhoods from
incompatible uses.

The project would result in the
development of approximately 11.69
acres. The site is a logical extension of
existing residential uses that are present
and planned for the area. The
development of single family homes within
this area is consistent with this General
Plan policy to avoid incompatible uses in
residential neighborhoods.

4-A.8: Promote the development of a
greater variety of housing types, including
single-family homes on small lots,
accessory dwelling units, townhomes,
lofts, live-work spaces, and senior and
student housing to meet the needs of
future demographics and changing family
sizes.

The proposed project design includes
single family homes on lots that are
reduced based upon the allowances in
Section 18.144 of the Municipal Code.

These homes meet the objective of
providing a variety of housing types
changing family sizes

4.40q: Plan for a housing mix at buildout
consisting of 75 percent single family
dwelling unit and 25 percent multi-family
dwelling units.

Policy 4.40q is an implementation policy of
Measure ‘U’ (incorporated into the General
Plan) and targets the housing mix at build-
out. The project will implement the policies
of the General Plan’s Housing Element
and foster housing opportunities for a
broad segment of the City’s residents,
Redlands Regular Meeting of 10-3-23
326 of 781
while also maintaining a predominately
single-family residential character.

According to the Housing Element, the
City currently has a mix of 73% single-
family and 27% multiple-family. The
addition of 35 single-family residences
would provide needed housing
opportunities and further aid in achieving
that goal.

5-P.10: Require developers to construct or
pay their fair share toward improvements
for all travel modes consistent with the
layered network.

The project will be required to construct
improvements adjacent to the project site
including additional sidewalk, curb and
gutter repair and street lighting. These
items improve travel for both pedestrians
and motor vehicles.
5-A.14: Close the gaps in the sidewalk
network where streets are built out but
side-walks are not complete.

The proposed project will be required to
complete sidewalk improvements along
the Texas Street frontage. This will provide
improved pedestrian connectivity where
there currently is no sidewalk and an
additional connection to the existing and
future portions of the Santa Ana River
Trail.
5-P.19: Enhance street lighting for
pedestrians where current lighting is
inadequate.

The proposed project will be required to
install additional street lighting along the
project frontages where there currently is
no lighting. Lighting will be provided along
the proposed Santa Ana River Trail
extension in the form of decorative bollard
lighting.

Redlands Regular Meeting of 10-3-23
327 of 781
#21111

REDLANDS, CA

09.21.2022
Redlands Regular Meeting of 10-3-23
328 of 781
A-1
A-2
A-3
A-4
A-5
A-6
A-7
A-8
A-9
A-10
A-11
A-12
A-13
A-14
A-15
A-16
A-17
A-18
A-19
A-20
A-21
A-22
A-23
A-24
Plan 1 (2727) - Front Elevations
Plan 1A (2727) - Floor Plans
Plan 1A (2727) - Spanish “A” Elevations
Plan 1A (2727) - Spanish “A” Enhanced Elevations
Plan 1B (2727) - Cottage “B” Elevations
Plan 1B (2727) - Cottage “B” Enhanced Elevations
Plan 1C (2727) - Modern Seaside “C” Elevations
Plan 1C (2727) - Modern Seaside “C” Enhanced Elevations Plan 1 (2727) - Roof Plans
Plan 1X (2727) - Front Elevations
Plan 1AX (2727) - Floor Plans
Plan 1AX (2727) - Spanish “A” Elevations
Plan 1BX (2727) - Cottage “B” Elevations
Plan 1CX (2727) - Modern Seaside “C” Elevations
Plan 1X (2727) - Roof Plans
Plan 2 (3046) - Front Elevations
Plan 2A (3046) - Floor Plans
Plan 2A (3046) - Spanish “A” Elevations
Plan 2A (3046) - Spanish “A” Enhanced Elevations
Plan 2B (3046) - Cottage “B” Elevations
Plan 2B (3046) - Cottage “B” Enhanced Elevations
Plan 2C (3046) - Modern Seaside “C” Elevations
Plan 2C (3046) - Modern Seaside “C” Enhanced Elevations Plan 2 (3046) - Roof Plans
A-25
A-26
A-27
A-28
A-29
A-30
A-31
A-32
A-33
A-34
A-35
A-36
A-37
C-1
C-2
C-3
L-1
L-2
L-3
L-4
L-5
L-6
L-7
L-8
Plan 3 (3180) - Front Elevations
Plan 3A (3180) - Floor Plans
Plan 3A (3180) - Spanish “A” Elevations
Plan 3A (3180) - Spanish “A” Enhanced Elevations
Plan 3B (3180) - Cottage “B” Elevations
Plan 3B (3180) - Cottage “B” Enhanced Elevations
Plan 3C (3180) - Modern Seaside “C” Elevations
Plan 3C (3180) - Modern Seaside “C” Enhanced Elevations Plan 3 (3180) - Roof Plans
Written Color Schemes
Color Boards - Spanish “A”
Color Boards - Cottage “B”
Color Boards - Modern Seaside “C”
Conceptual House Plotting Exhibit
Tentative Tract Map, Tract Map
Tentative Tract Map, Typical Sections and Details
Conceptual Landscape Plan
Landscape Feature Diagram
Open Space Diagram
Landscape Calculations and Imagery
Planting Palette
Landscape Typical - Plan A
Landscape Typical - Plan B
Landscape Typical - Plan C
Contact: Mike Barker
Email: [email protected]
Business: (949) 660-1591
www.klcarch.com
Architect: Kevin L. Crook Architect Inc.
1360 Reynolds Ave. Suite 110
Irvine, Ca 92614
Developer: TTLC Redlands Texas St, LLC
2942 Century Place Suite 121
Costa Mesa, Ca 92626
Civil Engineer: Huitt-Zollars
2603 Main Street Suite 400
Irvine, Ca 92614
Landscape Engineer: RRM Design Group
Camino Capristrano Suite 205
San Juan Capristano, Ca 92678
Contact: Gordon Jones
Email: [email protected]
Contact: Michael Torres
Email: [email protected]
Contact: Jeff Okamoto
Email: [email protected]
Business: (949) 998-5815
Contact: Scott Neiman
Business: (949) 361-7950
#21111STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
329 of 781
JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE
0 2 4 8
Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 "B" COTTAGE
Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 "A" SPANISH
"C" MODERN SEASIDE
"A" SPANISH "B" COTTAGE
"C" MODERN SEASIDE

MARTINSVILLE YORKTOWN

SAUGANASH

EXTERIOR LIGHTS

09.21.2022
A-1
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
330 of 781
COATS
20'-8"20'-1" x
GARAGE
10'-7"11'-0" x
BEDRM. 4
27'-6"19'-0" x
GREAT RM.

LINEN
PANTRY
PORCH
ENTRY

KITCHEN
BATH 3
10'-0"20'-5" x
CALIFORNIA RM.

HALL
57'-0"
40'-0"

UNCONDITIONED SPACE

CONDITIONED SPACE

AREA TABULATION
LINEN
BATH 2
HALL
LAU.

M. BATH
W.I.C.
28'-0" L.F.
16'-0"19'-1" x
M. BEDRM.
12'-2"10'-0" x
BEDRM. 2
11'-3"12'-2" x
BEDRM. 3
15'-11"13'-5" x
LOFT

OPEN TO
BELOW
JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE
0 2 4 8

FIRST FLOOR PLANSECOND FLOOR PLAN

09.21.2022
A-2
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
331 of 781

09.21.2022
A-3
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
332 of 781

09.21.2022
A-4
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
333 of 781

09.21.2022
A-5
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
334 of 781

09.21.2022
A-6
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
335 of 781

09.21.2022
A-7
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
336 of 781

09.21.2022
A-8
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
337 of 781
JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE

ROOF PLANS
0 2 4 8

09.21.2022
A-9
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
338 of 781
JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE
0 2 4 8
Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 "BX" COTTAGE
Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 "AX" SPANISH
"CX" MODERN SEASIDE
"A" SPANISH "B" COTTAGE
"C" MODERN SEASIDE

MARTINSVILLE YORKTOWN

SAUGANASH

EXTERIOR LIGHTS

09.21.2022
A-10
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
339 of 781
COATS
20'-8"20'-1" x
GARAGE
10'-7"11'-0" x
BEDRM. 4
27'-6"19'-0" x
GREAT RM.

LINEN
PANTRY
PORCH 1
ENTRY

KITCHEN
BATH 3
10'-0"20'-5" x
CALIFORNIA RM.

HALL
PORCH 2
57'-0"
45'-0"

UNCONDITIONED SPACE

CONDITIONED SPACE

AREA TABULATION
LINEN
BATH 2
HALL
LAU.

M. BATH
W.I.C.
28'-0" L.F.
16'-0"19'-1" x
M. BEDRM.
12'-2"10'-0" x
BEDRM. 2
11'-3"12'-2" x
BEDRM. 3
15'-11"13'-5" x
LOFT

OPEN TO
BELOW
JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE
0 2 4 8

FIRST FLOOR PLANSECOND FLOOR PLAN

09.21.2022
A-11
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
340 of 781

09.21.2022
A-12
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
341 of 781

09.21.2022
A-13
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
342 of 781

09.21.2022
A-14
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
343 of 781
JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE

ROOF PLANS
0 2 4 8

09.21.2022
A-15
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
344 of 781
JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE
0 2 4 8
Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 "B" COTTAGE
Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 "A" SPANISH
"C" MODERN SEASIDE
"A" SPANISH "B" COTTAGE
"C" MODERN SEASIDE

MARTINSVILLE YORKTOWN

SAUGANASH

EXTERIOR LIGHTS

09.21.2022
A-16
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
345 of 781
PANTRY
PORCH
ENTRY

KITCHEN
BATH 3
34'-7"19'-0" x
GREAT RM.

COATS
20'-1"20'-2" x
GARAGE
22'-4"10'-1" x
10'-0"11'-0" x
BEDRM. 5
9'-0"19'-5" x
CALIFORNIA RM.
40'-0"
58'-0"

UNCONDITIONED SPACE

CONDITIONED SPACE

AREA TABULATION
HALL
M. BATH
LAU.

HALL
W.I.C.
26'-5" L.F.

LINEN
10'-4"11'-1" x
BEDRM. 2
10'-4"10'-1" x
BEDRM. 3
11'-1"11'-1" x
BEDRM. 4
BATH 2
16'-1"14'-6" x
LOFT
18'-3"19'-0" x
M. BEDRM.

W.I.C.

W.I.C.

JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE
0 2 4 8

FIRST FLOOR PLANSECOND FLOOR PLAN

09.21.2022
A-17
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
346 of 781

09.21.2022
A-18
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
347 of 781

09.21.2022
A-19
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
348 of 781

09.21.2022
A-20
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
349 of 781

09.21.2022
A-21
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
350 of 781

09.21.2022
A-22
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
351 of 781

09.21.2022
A-23
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
352 of 781
JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE

ROOF PLANS
0 2 4 8

09.21.2022
A-24
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
353 of 781
JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE
0 2 4 8
Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 "B" COTTAGE
Refer to landscape drawings for wall, tree, and shrub locationsC Kevin L. Crook Architect, Inc.2022 "A" SPANISH
"C" MODERN SEASIDE
"A" SPANISH "B" COTTAGE
"C" MODERN SEASIDE

MARTINSVILLE YORKTOWN

SAUGANASH

EXTERIOR LIGHTS

09.21.2022
A-25
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
354 of 781
LINEN
COATS
PANTRY
PORCH
ENTRY #1

KITCHEN
PWDR.

BATH 3
HALL
LAU.
12'-0"14'-1" x
STUDIO
20'-2"20'-1" x
GARAGE
12'-2"13'-9" x
DINING
18'-11"24'-4" x
GREAT RM.
9'-0"24'-2" x
CALIFORNIA RM.
11'-6"14'-1" x
SUITE
16'-1"10'-1" x
ENTRY #2
W.I.C.
40'-0"
69'-0"

UNCONDITIONED SPACE

AREA TABULATION

RESIDENCE STUDIO
+ =
+ =
TOTAL
+ =

CONDITIONED SPACE
LINEN
BATH 2
HALL
LAU.

M. BATH
W.I.C.
18'-2" L.F.
14'-4"18'-7" x
M. BEDRM.
11'-6"15'-3" x
BEDRM. 2
12'-2"14'-1" x
BEDRM. 3
11'-0"12'-1" x
LOFT
W.I.C.

W.I.C.

OPEN TO
BELOW
JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE

FIRST FLOOR PLANSECOND FLOOR PLAN
0 2 4 8

09.21.2022
A-26
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
355 of 781

09.21.2022
A-27
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
356 of 781

09.21.2022
A-28
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
357 of 781

09.21.2022
A-29
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
358 of 781

09.21.2022
A-30
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
359 of 781

09.21.2022
A-31
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
360 of 781

09.21.2022
A-32
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
361 of 781
JOB #: 21111
Kevin L. Crook
Inc
klcarch.com
Architect
PLANNING + ARCHITECTURE

ROOF PLANS
0 2 4 8

09.21.2022
A-33
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
362 of 781
JOB # 21111
CREATED 12/21/2021
SSCCHHEEMMEE 11 SSCCHHEEMMEE 22 SSCCHHEEMMEE 33

MAIN STUCCO

PAINT BODY
SW7037

BALANCED BEIGE
SW7004

SNOWBOUND
SW6113

INTERACTIVE CREAM

FASCIA / TRIM /

GARAGE DOOR
SW7041

VAN DYKE BROWN
SW7034

STATUS BROZNE
SW9099
SADDLE UP PPAAIINNTT:: SHERWIN WILLIAMS

FRONT DOOR /

SHUTTERS
SW0033

REMBRANDT RUBY
SW0048

BUNGLEHOUSE BLUE
SW2816
RKWD DARK GREEN RROOOOFF:: BORAL
GABLE END DETAIL SW6061

TANBARK
SW6061

TANBARK
SW6061
TANBARK VVEENNEEEERR:: CULTURED STONE /

ELDORADO
WROUGHT IRON SW6990
CAVIAR
SW6990
CAVIAR
SW6990
CAVIAR GGRROOUUTT:: ORCO or EQUAL

TERRACOTTA PAVERS

11.8" x 11.8"

SALTILLO TILES
SQUARE SAT-SQ1

SALTILLO TILES
SQUARE SAT-SQ1

SALTILLO TILES
SQUARE SAT-SQ1 PPAAVVEERRSS:: CASA CASTILLO
ROOF: LOW PROFILE "S"
(VILLA)
1VICS6464

CA MISSION BLEND
1VICS6464

CA MISSION BLEND
1VICS6464

CA MISSION BLEND

DDEECCOORRAATTIIVVEE
TTIILLEE:: CASA CASTILLO

BARROCO FP CHAPALA
TB86-FP

APRILIA
TB166-FP

MONTERONI
TB154-FP
""BB"" EELLEEVVAATTIIOONNSS
CCOOTTTTAAGGEE SSCCHHEEMMEE 44 SSCCHHEEMMEE 55 SSCCHHEEMMEE 66

MAIN STUCCO

PAINT BODY
SW7023

REQUISITE GRAY
SW6107

NOMADIC DESERT
SW6079

DIVERSE BEIGE
FASCIA / TRIM SW7026

GRIFFIN
SW6111

COCONUT HUSK
SW6082

COBBLE BROWN

LAP SIDING /

GARAGE DOOR
SW7025

BACKDROP
SW6109

HOPSACK
SW9084

COCOA WHIP

FRONT DOOR /

SHUTTERS
SW0006

TOILE RED
SW6215

ROCKY RIVER
SW7665

WALL STREET
ROOF: FLAT 1FBCJ3181

SMOKEY TOPAZ BLD
1FBCJ3181

SMOKEY TOPAZ BLD
1FBCJ3181

SMOKEY TOPAZ BLD
BRICK: CS ANTIQUE RED
USED

CS HIGH DESERT
USED

ES LATIGO
TUNDRA
GROUT: MAC MISTY COVE MAC MISTY COVE MAC MISTY COVE
""CC"" EELLEEVVAATTIIOONNSS
SSCCHHEEMMEE 77 SSCCHHEEMMEE 88 SSCCHHEEMMEE 99

MAIN STUCCO

PAINT BODY
SW7004

SNOWBOUND
SW6148

WOOL SKEIN
SW9085

TOUCH OF SAND
FASCIA / TRIM SW7047

POPOISE
SW6152

SUPERIOR BRONZE
SW9090

CARAIBE
GARAGE DOOR SW9171

FELTED WOOL
SW9117

URBAN JUNGLE
SW9088

UTAUPEIA

FRONT DOOR /

SHUTTERS / AWNINGS
SW0032

NEEDLEPOINT NAVY
SW6202

CAST IRON
SW7592

CRABBY APPLE
WROUGHT IRON SW6990
CAVIAR
SW6990
CAVIAR
SW6990
CAVIAR
ROOF: FLAT - COUNTRY
SLATE
1FECY0300

BRONZE PEARL BLD
1FECY0300

BRONZE PEARL BLD
1FECY0300

BRONZE PEARL BLD

TERRACOTTA PAVERS

11.8" x 11.8"

SALTILLO TILES
SQUARE SAT-SQ1

SALTILLO TILES
SQUARE SAT-SQ1

SALTILLO TILES
SQUARE SAT-SQ1
ALL FLASHING, GUTTERS, DOWNSPOUTS ETC. TO BE PAINTED TO MMAATTCCHH ADJACENT SURFACE. ALL PAINT BREAKS TO BE CUT AT INSIDE CORNERS.

Todas las tapajuntas, cañaleras, cañalones, etc. seran pintadas para iigguuaallaarr la superficie de junto. Todas las restauras de pintura se cortaran en las esquinas interiores.

Las elevaciones de los lados y traceras recibiran el mismo tratamiento que las delanteras.

TEXAS STREET 35

REDLANDS, CA
""AA"" EELLEEVVAATTIIOONNSS

SSPPAANNIISSHH

MMOODDEERRNN SSEEAASSIIDDEE

WRITTEN COLOR SCHEMES

09.21.2022
A-34
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
363 of 781
*COLORS MAY VARY DUE TO SCREEN AND PRINTER
CALIBRATION. REFER TO PAINT CHIPS AND MATERIAL
BOARDS FOR ACTUAL COLORS.

SPANISH

TEXAS STREET 35
REDLANDS, CA DEC. 21, 2021
#21111
SCHEME #1

WROUGHT IRON
ROOF

STUCCO BODY

FASCIA / TRIM /

GARAGE DOOR

FRONT DOOR /

SHUTTERS

CLA Y PIPES

DECORATIVE TILE

SPANISH

TEXAS STREET 35
REDLANDS, CA DEC. 21, 2021
#21111
SCHEME #2

WROUGHT IRON
ROOF

STUCCO BODY

FASCIA / TRIM /

GARAGE DOOR

FRONT DOOR /

SHUTTERS

CLA Y PIPES

DECORATIVE TILE

SPANISH

TEXAS STREET 35
REDLANDS, CA DEC. 21, 2021
#21111
SCHEME #3

WROUGHT IRON
ROOF

STUCCO BODY

FASCIA / TRIM /

GARAGE DOOR

FRONT DOOR /

SHUTTERS

CLA Y PIPES

DECORATIVE TILE
COLOR BOARDS - “A” SPANISH

09.21.2022
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#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
364 of 781
COLOR BOARDS - “B” COTTAGE

COTTAGE

TEXAS STREET 35
REDLANDS, CA DEC. 21, 2021
#21111
SCHEME #4
ROOF

STUCCO BODY

FASCIA / TRIM

L A P S I D I N G /

GARAGE DOOR

FRONT DOOR /

SHUTTERS
BRICK

COTTAGE

TEXAS STREET 35
REDLANDS, CA DEC. 21, 2021
#21111
SCHEME #5
ROOF

STUCCO BODY

FASCIA / TRIM

L A P S I D I N G /

GARAGE DOOR

FRONT DOOR /

SHUTTERS
BRICK

COTTAGE

TEXAS STREET 35
REDLANDS, CA DEC. 21, 2021
#21111
SCHEME #6
ROOF

STUCCO BODY

FASCIA / TRIM

L A P S I D I N G /

GARAGE DOOR

FRONT DOOR /

SHUTTERS
BRICK

09.21.2022
A-36
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
365 of 781
COLOR BOARDS - “C” MODERN SEASIDE

MODERN SEASIDE

TEXAS STREET 35
REDLANDS, CA DEC. 21, 2021
#21111
SCHEME #7

WROUGHT IRON
ROOF

STUCCO BODY

FASCIA / TRIM

GARAGE DOOR

F R O N T D O O R /

S H U T T E R S /

AWNINGS

MODERN SEASIDE

TEXAS STREET 35
REDLANDS, CA DEC. 21, 2021
#21111
SCHEME #8

WROUGHT IRON
ROOF

STUCCO BODY

FASCIA / TRIM

GARAGE DOOR

F R O N T D O O R /

S H U T T E R S /

AWNINGS

MODERN SEASIDE

TEXAS STREET 35
REDLANDS, CA DEC. 21, 2021
#21111
SCHEME #9

WROUGHT IRON
ROOF

STUCCO BODY

FASCIA / TRIM

GARAGE DOOR

F R O N T D O O R /

S H U T T E R S /

AWNINGS

09.21.2022
A-37
#21111
STREET 35

REDLANDS, CA
Redlands Regular Meeting of 10-3-23
366 of 781
L1

TEXAS STREET SUBDIVISION
REDLANDS, CALIFORNIA January 13, 2023 TTLC Redlands Texas St. LLC 1 7 13
14 14
2 8
9 7
3 4
5 10
6 PARKWAY PLANTING

SIDEWALK
12’ WIDE ASPHALT BIKE PATH
12’ WIDE CONCRETE BIKE & PEDESTRIAN
PATH

RECREATION LAWN
“RIVER WASH” THEME PLANTING

PLAY AREA WITH FIBAR MULCH SURFACE SMALL

STRUCTURES & SHADE TREES WITH SEATING
12’ WIDE FIRE ACCESS

PLAY LAWN AND SEATING AREA

CONNECTION TO EXISTING TRAIL

PARALLEL PARKING (9’ X 18’ TYP.)
PRIVATE OUTDOOR LIVING SPACE, 25’ MIN.

DIMENSION TYPICAL
8’ WIDE DECOMPOSED

GRANITE
BASIN

SITE PLAN LANDSCAPE KEY

TEXAS STREET

ISRAEL BEAL PARK
11 12

DECIDUOUS FLOWERING TREE

KOELREUTARIA BIPINNATA / CHINESE

FLAME TREE

DECIDUOUS SHADE TREE

LAGERSTROEMIA INDICA / CRAPE
MYRTLE

DECIDUOUS SHADE TREE
CHILOPSIS LINEARIS ‘BUBBA’ / DESERT
WILLOW

DECIDUOUS SKYLINE TREE

PLATANUS RACEMOSA/

CALIFORNIA SYCAMORE

SYMBOL SYMBOLSPECIES SPECIES

TREE LEGEND

DECIDUOUS STREET TREE

QUERCUS ENGELMANNII / ENGELMANN OAK

STREET TREE

TABEBUIA ROSEA / PINK TRUMPET

NEIGHBORHOOD TREE

PER OWNERS

DECIDUOUS STREET TREE

GINKGO BILOBA /GINKGO
0’ 200’100’50’ 300’
SCALE 1” = 50’ NORTH

CONCEPTUAL LANDSCAPE PLAN

SHOOTING CLUB ACCESS ROAD
1 2
9 5
6 13
1 310

STREET A

STREET B

STREET C

LANDSCAPE CALCULATIONS
12 11
4 12
TRAIL LENGTH: 770’
8 Redlands Regular Meeting of 10-3-23
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TEXAS STREET SUBDIVISION
REDLANDS, CALIFORNIA January 13, 2023 TTLC Redlands Texas St. LLC

TEXAS STREET
0’ 200’100’50’ 300’
SCALE 1” = 50’ NORTH

LANDSCAPE FEATURE DIAGRAM

SHOOTING CLUB ACCESS ROAD

STREET A

STREET B

STREET C
5’-6” SLUMPSTONE CMU WALL WITH BRICK CAP COLOR: SAND
EXISTING 5’-6” SLUMPSTONE WALL
36” H 360 DEGREE BOLLARD ON CONCRETE PLINTH

POTENTIAL MAILBOX LOCATION

SITE LANDSCAPE LEGEND
MB1
MB1
MB1
MB1

PRIVATE OUTDOOR
LIVING SPACE, 25’ MIN.

DIMENSION TYPICAL
PARKING AREA 9’ X 18’
TYP.

ISRAEL BEAL PARK
5-6"
VARIES
\\corp\rrm\on-site\2400\2583-01-RS21-Texas-St-Subdivision\Landscape-Architecture\Task-L1-Concept Design\GraphicImages\2021-12-16 IND Entitlment package\Links\2022-03-11 Wall Elevation.dwg, 3/11/2022 4:11:40 PM, 51-DWG To PDF-600-LinesOverwrite.pc3 Product Data Sheet
Ashbery Path Light
2 Revised July 23, 2020 | Landscape Forms Inc. | 800.521.2546 | F 269.381.3455 | 7800 E. Michigan Ave., Kalamazoo, MI 49048 T o Order
Specify: Product, Lamp, Drive Current, Color T emperature, Input Voltage, Mounting Option, and Powdercoat Color.

Product Lamp Drive Current Color Temp. Input Voltage Mounting AP

ASHBERY
006L4
( 6 LED, Type 4 )
012L5
( 12 LED, Type 5 )
035F
( Standard Output )
40K ( 4000K )
35K ( 3500K )
30K ( 3000K )
UV1
( 100-277VAC )
SM
( Surface Mount )
EXAMPLE: AP – 006L4 – 035F – 35K – UV1 – SM – Powdercoat Color Product Modifications
Don't see what you are looking for? Our goal is to partner with you as the designer to manufacture solutions needed for the space you are creating. We offer the option to modify our standard product to meet certain design specifications or needs.

Contact your local Landscape Forms representative to learn more about these offerings.

Warranty
LED lighting products are warranted for six years.

Other
UL Listed, CE, RoHS Compliant, Dark-Sky Approved,
US Patent Pending
LED Product Partner
RoHS

COMPLIANT
Ashbery is designed by Robert A.M. Stern Architects
Finish
Pangard II®, offered exclusively by Landscape Forms, is a 19 step program of cleaning, priming, and powdercoating that resists rusting, chipping, peeling and fading to produce the finest metal finish available for site furniture and outdoor lighting. In addition, Pangard II® contains no heavy metals and is free of Hazardous Air Pollutants.
9 1/2"
243 mm
36 3/4"
936 mm
7 1/4"
184 mm
Visit our landscapeforms.com for more information. Specifications are subject to change without notice. Landscape Forms supports the Landscape Architecture Foundation at the Second Century level. ©2019 Landscape Forms, Inc. Printed in U.S.A.

WALL ELEVATION
SLUMPSTONE BLOCK WALL:

CONCEPT
BOLLARD:
“ASHBERY” BY LANDSCAPE FORMS
Redlands Regular Meeting of 10-3-23
368 of 781

TEXAS STREET

RED PARK

STREET A

STREET B

STREET C

ISRAEL BEAL PARK
L3

TEXAS STREET SUBDIVISION
REDLANDS, CALIFORNIA January 13, 2023 TTLC Redlands Texas St. LLC \\corp\rrm\on-site\2400\2583-01-RS21-Texas-St-Subdivision\Xrefs\XLB-2583-01-RS21.dwg, 1/11/2022 8:40:38 AM, 51-DWG To PDF-600-LinesOverwrite.pc3 \\corp\rrm\on-site\2400\2583-01-RS21-Texas-St-Subdivision\Xrefs\XLB-2583-01-RS21.dwg, 1/11/2022 8:40:38 AM, 51-DWG To PDF-600-LinesOverwrite.pc3

ACTIVE OPEN SPACE

UNDEVELOPED

CDFW RAFSS HABITAT

WATERS OF THE STATE

ACTIVE OPEN SPACE RECREATION AREA FOR SHOOTING FACILITY OPEN SPACE LEGEND 0’ 200’100’50’ 300’
SCALE 1” = 50’ NORTH

OPEN SPACE DIAGRAM

SHOOTING CLUB ACCESS ROAD

TRACT BOUNDARY

TRACT BOUNDARY

PRIVATE OUTDOOR
LIVING SPACE, 25’ MIN.

DIMENSION TYPICAL
PARKING AREA 9’ X 18’
TYP.

OPEN SPACE CALCULATIONS
OPEN SPACE AREA S.F. PERCENTAGE
ACTIVE OPEN SPACE 126,027 49%
UNDEVELOPED 83,199 33%
CDFW RAFSS HABITAT 29,185 11%
WATERS OF THE STATE 2,613 1%

ACTIVE OPEN SPACE RECREATION AREA

FOR SHOOTING FACILITY
15,246 6%
TOTAL 257,004 100%
\\corp\rrm\on-site\2400\2583-01-RS21-Texas-St-Subdivision\Xrefs\XLB-2583-01-RS21.dwg, 12/16/2021 2:50:16 PM, 51-DWG To PDF-600-LinesOverwrite.pc3 \\corp\rrm\on-site\2400\2583-01-RS21-Texas-St-Subdivision\Xrefs\XLB-2583-01-RS21.dwg, 12/16/2021 2:50:16 PM, 51-DWG To PDF-600-LinesOverwrite.pc3 \\corp\rrm\on-site\2400\2583-01-RS21-Texas-St-Subdivision\Xrefs\XLB-2583-01-RS21.dwg, 12/16/2021 2:50:16 PM, 51-DWG To PDF-600-LinesOverwrite.pc3 \\corp\rrm\on-site\2400\2583-01-RS21-Texas-St-Subdivision\Xrefs\XLB-2583-01-RS21.dwg, 12/16/2021 2:50:16 PM, 51-DWG To PDF-600-LinesOverwrite.pc3 C:\Users\mnmondon\Documents\Drawing1.dwg, 12/22/2021 9:21:22 AM, 51-DWG To PDF-600-LinesOverwrite.pc3

SANTA ANA RIVER
Redlands Regular Meeting of 10-3-23
369 of 781
L4

TEXAS STREET SUBDIVISION
REDLANDS, CALIFORNIA January 13, 2023 TTLC Redlands Texas St. LLC

LANDSCAPE CALCULATIONS & IMAGERY

PLANTING DESIGN CRITERIA

BASED ON THE CITY OF REDLANDS CITYWIDE DESIGN GUIDELINES, THE PLANT PALETTE BELOW IS

COMPRISED OF PLANT MATERIALS AND TREES KNOWN TO THRIVE IN THE LOCAL CLIMATE AND SOIL CONDITIONS. THE PLANT PALETTE IS COMPRISED OF PLANTS NATIVE TO MEDITERRANEAN CLIMATES. 20% OR LESS OF THE PLANT MATERIAL WILL REQUIRE MODERATE WATER, AND THE REMAINDER WILL REQUIRE LOW TO VERY LOW WATER ONCE ESTABLISHED. THIS PLANT PALETTE COUPLE WITH

THE IRRIGATION SYSTEM DESCRIBED AT THE LEFT WILL MEET OR EXCEED THE STATE AND LOCAL

STANDARDS FOR WATER CONSERVATION THROUGH WATER EFFICIENT LANDSCAPE IRRIGATION DESIGN. 90% OF ORNAMENTAL SHRUBS AND GRASSES BY AREA WILL BE 1 GALLON CONTAINERS SPACED ON AVERAGE 30” O.C. 10% OF PLANTING BY AREA WILL BE 5 GALLON CONTAINERS, AND WILL BE UTILIZED FOR SPECIMEN PLANTING AND SCREENING.

LANDSCAPE SHALL NOT INTERFERE WITH FIRE APPLIANCES, FIRE ACCESS, OR EGRESS.

ALL ABOVE UTILITIES WILL BE SCREENED WITH VEGETATION.

IRRIGATION DESIGN CRITERIA
A WEATHER SENSING, ‘SMART CONTROLLER’ WILL BE USED TO MONITOR THE IRRIGATION WATER

AND MANAGE DAILY WATER CONSUMPTION TO THE MINIMUM REQUIREMENTS FOR EACH HYDROZONE.

ALL TREES, POTTERY, SHRUB AND GROUNDCOVER AREAS WILL BE IRRIGATED ON SEPARATE

HYDROZONES WITH DRIP OR BUBBLER IRRIGATION, SO THAT ONCE ESTABLISHED, WATER CAN BE REGULATED IN A MORE EFFICIENT MANNER.

I CERTIFY THAT THIS PLANT PALETTE COUPLED WITH THE IRRIGATION SYSTEM DESCRIBED ABOVE WILL MEET OR EXCEED THE STATE MODEL WATER EFFICIENT LANDSCAPE ORDINANCE (MWELO).

SCOTT NEIMAN
LANDSCAPE ARCHITECT | CA LICENSE NUMBER 6104

LANDSCAPE NOTESENLARGEMENT PLAN
GAMES
GAMES

RIVER WASH PLANTING
“SPIDER MOUNTAIN” ROCK STRUCTURE

BENCHES

FIBAR PLAY SURFACING
“WOOD PODS” “LOG SEE SAW” STRUCTURE “TENT” STRUCTURE

PRODUCT IMAGERY PLAY STRUCTURE CUTSHEETS
0’ 60’40’20’ 80’
SCALE 1” = 20’ NORTH
1-877-854-3319 [email protected] PLAY elephantplay.com

NATURE SERIES
Log See-Saw
EP-NS-002 (ASTM &CSA)

CHARACTERISTICS
Age group: 5-12 years
Fall height: 35” (0,89 m)
Capacity: 6
Safety zone: 24’ x 12’-5’’ (7.32m x 3.78m)

MATERIALS
Log : 8 to 12” dia. minimum peeled white cedar - may be shaped as a canoe or other shapes on demand
Mounting Brackets : Galvanized Steel
Fulcrum : Heavy Duty Steel

ANCHORS TYPE
In-ground Galvanized Steel freestanding footing or in concrete base 60’’ (1,50 m) depth.

PLAY VALUE
This play equipment has an important role in the development of the children’s vestibular system. Having a strong vestibular system enhanc- es the sense of the body in space, a better balance and a bigger ca- pacity in sports in general. The Log See-Saw is a group play equipment where kids must communicate to make the log go up and down.

SAFETY ZONE

AVALAIBLE COLORS - STRUCTURE
Ral 9003
Ral 6026
Ral 4003
Ral 7035
Ral 1019 Ral 3000Ral 1023
Ral 5021
Ral 4006
Ral 5002
Ral 8024
Ral 6018
Ral 2004
Noir
Ral 5012
Silver matte
Ral 1028
Ral 6027Ral 6019
1-877-854-3319 [email protected] PLAY elephantplay.com

NATURE SERIES
Woods pods
EP-NS-008 2-5 ans (ASTM & CSA)

CHARACTERISTICS
Age Group : 2-5
Height : variable
Capacity : variable
Safety Zone US : variable

MATERIALS
Cedar tronk(s), 10’’ to 12’’ diameter.

ANCHORS TYPE
Freestanding; galvanized steel structure.

PLAY VALUE
This equipment favorises balance, stability, coordination and glob- al motricity. It can be used by many users simultaneously, which encourages collaborative and social play. Moreover, the vestibular and proprioceptive systems are stimulated by this type of equipment, which helps to develop the perception of the body into space.

AVAILABLE COLORS - WOOD
White
cedar
Black
Locust

FREESTANDING ANCHOR

NATURE SERIES
Tent
EP-NS-006 (ASTM & CSA)

CHARACTERISTICS
Age group: 2-5 years old
Fall height: 4’-7”
Height (structure): 5’-10”
Capacity: 12
Safety Zone: 17’-12” (5,5m) x 23’-3” (7.1m)
This equipment must be installed on leveled ground.

MATERIALS
Structure: Cedar tronk(s), minimum 6’’ diameter. Protection applied in the workshop. If you want to avoid graying, protection must be applied annually.

Ropes:
braided UV-resistant nylon over seven (7) galvanized steel cables; 0,8’’ (20mm) diameter
Mechanical Assembly:
seamless 2’’ (51mm) diameter aluminum
mechanical cross joint castings.

ANCHORS TYPE
Freestanding; galvanized steel structure.

The base shoud be at least 36’’ or deeper deepending on the frost line in your area. The equipment is design to be installed in a 12’’ (300mm) of resilient material (EWF, rubber or sand).

PLAY VALUE
This equipment favorises balance, stability, coordination and global motricity. It can be used by many users simultaneously, which encourages collaborative and social play. Moreover, the vestibular and proprioceptive systems are stimulated by this type of equipment, which helps to develop the perception of the body into space. 4'-7"
[1.40m]
5'-10"
[1.78m]4'-8"
[1.42m] 3'-0"
[0.91m]
12'' (0.30m) EWF or
other SHOCK ABSORBING

MATERIAL

SAFETY ZONE
23'-3"
[7.08m]
5'-11"
[1.81m]
17'-0"
[5.18m]
18'-0"
[5.48m]

NATURE SERIES CUTSHEET
1 877 854-3319 [email protected] PLAY elephantplay.com

AVALAIBLE COLORS - PLASTIC - AND PLASTIC-WOOD
Sand Urban grey Cedar

AVAILABLE COLORS - CABLES
Black Blue Green Red

AVALAIBLE COLORS - STRUCTURE
Ral 9003Ral 6026
Ral 4003
Ral 7035
Ral 1019 Ral 3000Ral 1023
Ral 5021Ral 4006 Ral 5002
Ral 8024
Ral 6018
Ral 2004
Black
Ral 5012
Silver matt
Ral 1028
Ral 6027
Ral 6019Ral 5017
Ral 3022

AVALAIBLE COLORS - WOODS
Cedar
Ipe
Ral 9003Ral 6026
Ral 4003
Ral 7035
Ral 1019 Ral 3000Ral 1023
Ral 5021Ral 4006 Ral 5002
Ral 8024
Ral 6018
Ral 2004
Black
Ral 5012
Silver matt
Ral 1028
Ral 6027
Ral 6019Ral 5017
Ral 3022
1-877-854-3319 [email protected] PLAY elephantplay.com

COLOR CHART
Galvanised

SWING BUMPER
Yellow Blue Green Red
Black Light
Blue
Green Red Orange Grey BrownLight
Green
Blue
Black LocustWhite Cedar

AVALAIBLE COLORS - WOODS
Wood plastic
Sand
Wood plastic
Urban Gray
Wood plastic
Cedar

AVAILABLE COLORS - WOOD
Wood Ipe
Wood
Garapa
Wood
Robinia

AVAILABLE COLORS - PAINT

AVAILABLE COLORS - CABLES

AVALAIBLE COLORS - PLASTIC - AND PLASTIC-WOOD
Sand Urban grey Cedar

AVAILABLE COLORS - CABLES
Black Blue Green Red

AVALAIBLE COLORS - STRUCTURE
Ral 9003Ral 6026
Ral 4003
Ral 7035
Ral 1019 Ral 3000Ral 1023
Ral 5021Ral 4006 Ral 5002
Ral 8024
Ral 6018
Ral 2004
Black
Ral 5012
Silver matt
Ral 1028
Ral 6027
Ral 6019Ral 5017
Ral 3022

AVALAIBLE COLORS - WOODS
Cedar
Ipe
Ral 9003Ral 6026
Ral 4003
Ral 7035
Ral 1019 Ral 3000Ral 1023
Ral 5021Ral 4006 Ral 5002
Ral 8024
Ral 6018
Ral 2004
Black
Ral 5012
Silver matt
Ral 1028
Ral 6027
Ral 6019Ral 5017
Ral 3022
1-877-854-3319 [email protected] PLAY elephantplay.com

COLOR CHART
Galvanised

SWING BUMPER
Yellow Blue Green Red
Black Light
Blue
Green Red Orange Grey BrownLight
Green
Blue
Black LocustWhite Cedar

AVALAIBLE COLORS - WOODS
Wood plastic
Sand
Wood plastic
Urban Gray
Wood plastic
Cedar

AVAILABLE COLORS - WOOD
Wood Ipe
Wood
Garapa
Wood
Robinia
2021.09

AVALAIBLE COLORS - PLASTIC - AND PLASTIC-WOOD
Sand Urban grey Cedar

AVAILABLE COLORS - CABLES
Black Blue Green Red

AVALAIBLE COLORS - STRUCTURE
Ral 9003Ral 6026
Ral 4003
Ral 7035
Ral 1019 Ral 3000Ral 1023
Ral 5021Ral 4006 Ral 5002
Ral 8024
Ral 6018
Ral 2004
Black
Ral 5012
Silver matt
Ral 1028
Ral 6027
Ral 6019Ral 5017
Ral 3022

AVALAIBLE COLORS - WOODS
Cedar
Ipe
Ral 9003Ral 6026
Ral 4003
Ral 7035
Ral 1019 Ral 3000Ral 1023
Ral 5021Ral 4006 Ral 5002
Ral 8024
Ral 6018
Ral 2004
Black
Ral 5012
Silver matt
Ral 1028
Ral 6027
Ral 6019Ral 5017
Ral 3022
1-877-854-3319 [email protected] PLAY elephantplay.com

COLOR CHART
Galvanised

SWING BUMPER
Yellow Blue Green Red
Black Light
Blue
Green Red Orange Grey BrownLight
Green
Blue
Black LocustWhite Cedar

AVALAIBLE COLORS - WOODS
Wood plastic
Sand
Wood plastic
Urban Gray
Wood plastic
Cedar

AVAILABLE COLORS - WOOD
Wood Ipe
Wood
Garapa
Wood
Robinia

AVAILABLE WOOD
Eastern white cedar is installed by default.

The robinia is also available on request at an additional cost. “TENT”
“WOOD PODS”
“LOG SEE-SAW”
“SPIDER MOUNTAIN”

LANDSCAPE CALCULATIONS
AREA TYPE DESCRIPTION AREA S.F. %
PERVIOUS LANDSCAPE- YARDS 171,488 26%

PERVIOUS LANDSCAPE-

PARKWAYS
15,684 3%

PERVIOUS LANDSCAPE-

OPEN SPACE
116,650 18%
PERVIOUS OPEN SPACE- RIVER 130,670 20%
IMPERVIOUS ROOFS 81,115 12%
IMPERVIOUS STREETS 73,122 11%

IMPERVIOUS SIDEWALKS/

DRIVEWAYS
40,173 7%
IMPERVIOUS TRAIL PAVING 9,361 2%
PERVIOUS TOTAL 434,492 68%
IMPERVIOUS TOTAL 203,771 32%
TOTAL 638,263 100%
Redlands Regular Meeting of 10-3-23
370 of 781
L5

TEXAS STREET SUBDIVISION
REDLANDS, CALIFORNIA January 13, 2023 TTLC Redlands Texas St. LLC

TREES TYPE SIZE

SHRUBS COMMON NAME SIZE

KOELREUTARIA BIPINNATA LAGERSTROEMIA INDICA

CONCEPTUAL PLANT PALETTE

GINKGO BILOBA

PLATANUS RACEMOSA QUERCUS ENGELMANNII
CHILOPSIS LINEARIS ‘BUBBA’

TABEBUIA ROSEA
AGAVE ATTENUATA AGAVE X ‘BLUE FLAME’ ARISTIDA PURPUREA BACCHARIS ‘PIGEON POINT’ CAREX PRAEGRACILIS CRASSULA ‘JADE BLUE’ EPILOBIUM CANUM LESSINGIA ‘SILVER CARPET’ LAVANDULA ANGUSTIFOLIA DIANELLA ‘CASSA BLUE’

ERIGERON KARVINSKIANUS
LOMANDRA LONGIFOLIA ‘BREEZE’

EUPHORBIA RIGIDA
LEYMUS CONDENSATUS ‘CANYON
PRINCE’
JUNCUS ‘ELK BLUE’

MUHLENBERGIA RIGENS MYOPORUM PARVIFOLIUM

HESPERALOE PARVIFLORA
ROSMARINUS OFFICINALIS SALVIA LEUCANTHA ‘SANTA
BARBARA’
SALVIA ‘POZO BLUE’SALVIA APIANA ‘COMPACTA’

PLANTING PALETTE AND WATER CALCS
CHILOPSIS LINEARIS ‘BUBBA’ DECIDUOUS FLOWERING 15 GAL GINKGO BILOBA DECIDUOUS 15 GAL
KOELREUTARIA BIPINNATA DECIDUOUS FLOWERING 15 GAL LAGERSTROEMIA INDICA DECIDUOUS SHADE 15 GAL
OLEA WILSONII FRUITLESS EVERGREEN 15 GAL
PLATANUS RACEMOSA MULTI-TRUNK DECIDUOUS 15 GAL
QUERCUS ENGELMANNII EVERGREEN 24” BOX
TABEBUIA ROSEA DECIDUOUS FLOWERING 15 GAL
AGAVE ATTENUATA AGAVE 1 GAL
AGAVE X ‘BLUE FLAME’ BLUE FLAME AGAVE 1 GAL
ARISTIDA PURPUREA PURPLE THREE-AWN 1 GAL
BACCHARIS ‘PIGEON POINT’ DWARF COYOTE BRUSH 1 GAL CAREX PRAEGRACILIS SEDGE GRASS 1 GAL
CRASSULA ‘JADE BLUE’ SILVER DOLLAR JADE 1 GAL
DIANELLA ‘CASSA BLUE’ DIANELLA 1 GAL
EPILOBIUM CANUM CALIFORNIA FUCHSIA 1 GAL
EUPHORBIA RIGIDA DWARF SPURGE 1 GAL
ERIGERON KARVINSKIANUS SANTA BARBARA DAISY 1 GAL
JUNCUS ‘ELK BLUE’ ELK BLUE RUSH 1 GAL
HESPERALOE PARVIFLORA RED YUCCA 1 GAL
LAVANDULA ANGUSTIFOLIA SPANISH LAVENDAR 1 GAL
LESSINGIA ‘SILVER CARPET’ SILVER CARPET BEACH ASTER 1 GAL LEYMUS CONDENSATUS ‘CANYON PRINCE’ CANYON PRINCE WILD RYE 1 GAL LOMANDRA LONGIFOLIA ‘BREEZE’ DWARF MAT RUSH 1 GAL MUHLENBERGIA RIGENS DEER GRASS 1 GAL
MYOPORUM PARVIFOLIUM GROUNDCOVER MYOPORUM 1 GAL
PENSTEMON ‘MARGARITA BOP’ BEARDTONGUE 1 GAL
PEROVSKIA ‘LITTLE SPIRE’ RUSSIAN SAGE 1 GAL
RHAMNUS CALIFORNICA COFFE BERRY 1 GAL
ROSMARINUS OFFICINALIS ‘TUSCAN BLUE’ ROSEMARY 1 GAL SALVIA APIANA ‘COMPACTA’ COMPACT WHITE SAGE 1 GAL SALVIA ‘POZO BLUE’ CLEVELAND SAGE 1 GAL
SALVIA LEUCANTHA ‘SANTA BARBARA’ MEXICAN BUSH SAGE 1 GAL SANTOLINA CHAMAECYPARISSUS SANTOLINA 1 GAL
SPHAERALCEA AMBIGUA DESERT MALLOW 1 GAL
TEUCRIUM FRUTICANS BUSH GERMANDER 1 GAL
VERBENA LILACINA ‘DE LA MINA’ ISLAND VERBENA 1 GAL Redlands Regular Meeting of 10-3-23
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TEXAS STREET SUBDIVISION
REDLANDS, CALIFORNIA January 13, 2023 TTLC Redlands Texas St. LLC

LANDSCAPE TYPICAL - PLAN A
AeccDbLotLine (AeccLand120)
AeccDbLotLine (AeccLand120)
AeccDbLotLine (AeccLand120)
AeccDbLotLine (AeccLand120)

1. ALL REAR YARDS WILL BE LANDSCAPED BY THE PRIVATE HOMEOWNER IN THE FUTURE AND SHALL COMPLY WITH MWELO AT THAT TIME.

2. ALL PLANTING SHALL BE PRIVATELY MAINTAINED FOR THE LIFE OF THE PROJECT.

3. SEE CIVIL PLANS FOR SPECIFIC LOT GRADING AND DRAINAGE.

4. ALL LANDSCAPED AREAS TO RECEIVE MULCH, SEE SPECIFICATIONS FOR DEPTH AND TYPE.

5. PLANT LOCATIONS ON THE PLANS ARE DIAGRAMMATIC. CONTRACTOR SHALL

LOCATE ALL PLANT MATERIAL UNDER THE SUPERVISION OF AN AUTHORIZED REPRESENTATIVE PRIOR TO PLANTING HOLE EXCAVATION.

6. THE AUTHORIZED REPRESENTATIVE RESERVES THE RIGHT TO MAKE SUBSTITUTIONS, ADDITIONS, AND DELETIONS TO THE PLANTING LAYOUT AS WORK PROGRESSES.

7. PLANTING PLAN IS TYPICAL TO PLAN TYPE UNITS. REFER TO PARCEL MAP.

8. STREES TREES REQUIRED BY THE SPECIFIC PLAN MAY REQUIRE MODERATE WATER USAGE. SEE IRRIGATION PLANS FOR WATER USE CALCULATIONS.

TREES BOTANICAL NAME COMMON NAME CONT QTY
GINKGO BILOBA MAIDENHAIR TREE 15 GAL 1
QUERCUS ENGELMANNII ENGELMANN OAK 24"BOX 2
TABEBUIA ROSEA ROSY TRUMPET TREE 15 GAL 1

SHRUBS BOTANICAL NAME COMMON NAME CONT QTY
ARCTOSTAPHYLOS EDMUNDSII LITTLE SUR MANZANITA 1 GAL 24
CALLISTEMON VIMINALIS 'LITTLE JOHN' LITTLE JOHN WEEPING BOTTLEBRUSH 1 GAL 12 CISTUS X 'SUNSET' MAGENTA ROCKROSE 1 GAL 9
COLEONEMA PULCHELLUM 'SUNSET GOLD' SUNSET GOLD BREATH OF HEAVEN 1 GAL 12 DIETES IRIDIOIDES FORTNIGHT LILY 1 GAL 8
LAVANDULA HIDCOTE ENGLISH LAVENDER 1 GAL 9
LOMANDRA LONGIFOLIA 'BREEZE' TM BREEZE MAT RUSH 1 GAL 21 MAHONIA AQUIFOLIUM OREGON GRAPE 1 GAL 24
PHORMIUM TENAX 'BRONZE BABY' BRONZE BABY NEW ZEALAND FLAX 5 GAL 7 ROSMARINUS OFFICINALIS 'TUSCAN BLUE' TUSCAN BLUE ROSEMARY 1 GAL 3 SALVIA CHAMAEDRYOIDES MEXICAN BLUE SAGE 1 GAL 19
SALVIA GREGGII AUTUMN SAGE 1 GAL 10

GROUND COVERS BOTANICAL NAME COMMON NAME CONT SPACING QTY JUNIPERUS HORIZONTALIS 'ICEE BLUE' CREEPING JUNIPER 1 GAL 48" o.c. 17 *JUNIPERUS HORIZONTALIS 'ICEE BLUE' *CREEPING JUNIPER
MYOPORUM PARVIFOLIUM TRAILING MYOPORUM 1 GAL 60" o.c. 69 *MYOPORUM PARVIFOLIUM *TRAILING MYOPORUM
ROSMARINUS OFFICINALIS 'HUNTINGTON CARPET' HUNTINGTON CARPET ROSEMARY 1 GAL 24" o.c. 73 *AJUGA REPTANS *CARPET BUGLE
PLANT_SCHEDULE_PLAN_A

SPACING
48" O.C.
36" O.C.
48" O.C.
36" O.C.
36" O.C.
36" O.C.
36" O.C.
48" O.C.
36" O.C.
48" O.C.
36" O.C.
48" O.C.
*ARCTOSTAPHYLOS EDMUNDSII
*CALLISTEMON VIMINALIS 'LITTLE JOHN'
*CISTUS X 'GRISEUS'
* COLEONEMA PULCHELLUM 'SUNSET GOLD'
*DIETES IRIDIOIDES
*LAVANDULA HIDCOTE
*LOMANDRA LONGIFOLIA 'BREEZE' TM
* MAHONIA AQUIFOLIUM
*PHORMIUM TENAX 'BRONZE BABY'
*ERICAMERIA LARICIFOLIA
*SALVIA CHAMAEDRYOIDES
*SALVIA MELIFERA
*LITTLE SUR MANZANITA
*LITTLE JOHN WEEPING BOTTLEBRUSH
*ORCHID ROCKROSE
* SUNSET GOLD BREATH OF HEAVEN
*FORNIGHT LILY
*ENGLISH LAVENDER
*BREEZE MAT RUSH
* OREGON GRAPE
*BRONZE BABY NEW ZEALAND FLAX
*LARCHLEAF GOLDENWEED
*MEXICAN BLUE SAGE
*BLACK SAGE
*OPTIONAL SUBSTITUTE FOR SHADE APPLICATION.

WELO CERTIFICATION OF COMPLIANCE

THIS TYPICAL LANDSCAPE PLAN, WHEN INSTALLED, WILL COMPLY WITH THE RIVERSIDE COUNTY MUNICIPAL CODE

AND THE WATER CONSERVATION MANDATE 'WATER EFFICIENT LANDSCAPE ORDINANCE' (WELO) PREPARED IN ACCORDANCE WITH THE WATER EFFICIENT LANDSCAPE WORK SHEETS APPENDIX A AND APPENDIX B. THE

WUCOLS VALUES WERE GIVEN IN THE PLANT APPENDICES LOCATED IN THE RICE RANCH SPECIFIC PLAN DESIGN

GUIDELINES AND ARE USED TO DETERMINE PF (PLANT FACTOR) VALUE IN THE CALCULATION IN THE CONSTRUCTION DOCUMENT PHASE.

THE WATER CONSERVATION METHOD FOR THE NEW LANDSCAPE PLANT MATERIAL WILL HAVE A LOW TO

LOW/MED PF (PLANT FACTOR) RATING AND THE ETWU (ESTIMATED TOTAL WATER USE) PER YEAR IS ESTIMATED TO

BE WITH IN THE MAXIMUM ALLOWABLE WATER ALLOCATION (MAWA) WHICH WILL BE CALCULATED FOR THE PROJECT. ADDITIONALLY, A 'SMART CONTROLLER' WITH A CLIMATE CONTROL WEATHER STATION WILL BE USED

TO MONITOR THE IRRIGATION WATER AND PRO-RATE DAILY WATER CONSUMPTION TO THE MINIMUM REQUIREMENTS FOR EACH HYDROZONE. ALL TREES WILL BE IRRIGATED ON SEPARATE SYSTEMS SO THAT ONCE ESTABLISHED, WATER CAN BE REGULATED IN A MORE EFFICIENT MANNER. x
SCOTT NEIMAN, LANDSCAPE ARCHITECT RLA NO. 6104
NOTES

NOTICE TO CONTRACTOR

THE LANDSCAPE PLAN PROVIDED IS A PROTOTYPICAL LANDSCAPE PLAN INTENDED TO BE ADJUSTED BASED ON THE ACTUAL LOT CONFIGURATION. ACTUAL PLANT LAYOUT SHALL BE PROVIDED IN SIMILAR PLANT DENSITIES AS SHOWN ON THIS PLAN. WHERE LOT SIZES ARE

LARGER THAN THE TYPICAL SHOWN, THE CONTRACTOR SHALL INSTALL ADDITIONAL PLANT MATERIAL USING THE SAME DROUGHT TOLERANT PLANT PALETTE PROVIDED. THE FINAL

LANDSCAPE LAYOUT SHALL MAINTAIN THE SAME MODEL WATER EFFICIENT LANDSCAPE ORDINANCE (MWELO) CONFORMANCE STANDARDS. THE LANDSCAPE ARCHITECT WILL

WALK THE JOBSITE POST CONSTRUCTION TO CONFIRM MWELO CONFORMANCE WITH EACH LOT.
0 feet16
1"=8'
8 24 32
ROSMARINUS OFFICINALIS 'HUNTINGTON CARPET' HUNTINGTON CARPET ROSEMARY 1 GAL 24" o.c. 73 *AJUGA REPTANS *CARPET BUGLE
Redlands Regular Meeting of 10-3-23
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