CITY OF REDLANDS
CITY COUNCIL
SUCCESSOR AGENCY
A G E N D A S
OCTOBER 3, 2023
EDDIE TEJEDAMayor
PAUL T. BARICHMayor Pro Tempore
DENISE DAVISCouncil Member
JENNAGUZMAN-LOWERYCouncil Member
MARIO SAUCEDOCouncil Member
***
JEANNE DONALDSONCity Clerk
PHILLIP DOOLITTLECity Treasurer
CHARLES M. DUGGAN JR.City Manager
YVETTE M. ABICH GARCIACity Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session)6:00 p.m. Open Session (Public Meeting)* * *City Council ChambersCivic Center, 35 Cajon Street, Redlands, California
A G E N D A The following information comprises the agenda for the regular meetings of the City Council of the City ofRedlands and the Board of Directors of the Successor Agency of the former Redevelopment Agency ofthe City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 CajonStreet, Redlands, California, on:
TUESDAY, OCTOBER 3, 2023
To join via Zoom on a computer, laptop, or smart devicePlease visit www.zoom.us, click on Join a MeetingEnter the Meeting ID 824 4618 0187, then run the Zoom launcherTo join via Zoom with audio only (cell phone or landline):Dial 1-877-853-5247Enter the Meeting ID 824 4618 0187 Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To checkon the status of remote connectivity in the event of an outage, go to the City’s websiteat www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram pageat @CityofRedlands_CityHall.
In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayorwill adjourn the meeting to a future date.
PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during theconsideration of that item. Due to time constraints and the number of persons who may wish to give oraltestimony, public comments will be limited to three (3) minutes.
To provide comment while participating from Council Chambers: Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet"before the meeting is convened. Forms are available in the Office of the City Clerk or inCouncil Chambers. After the meeting has convened, you may place the speaker form in the basket at the tablealong the north wall of the Chambers. Please do not disturb the City Clerk while the meetingis in progress. To provide comment through Zoom (on a computer, laptop, or smart device): Click the "Raise Hand" button and the moderator will unmute you when it is your turn tospeak To provide comment via audio only (cell phone or landline): Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3numbers of your telephone number when it is your turn to speak.
PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONICCOMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.
A. Call City Council Meeting to Order
B. Public Comment(Any person wishing to provide public comment on a closed session matter may do so at thistime.)
C. Recess City Council to a Closed Session
1. Conference with legal counsel: Initiation of Litigation – Government Code §54956.9(d)(4) - One(1) Case
6:00 P.M.
E. Reconvene City Council Meeting
F. Invocation by Mayor Pro Tem Barich- Pledge of Allegiance(In keeping with long-standing traditions of legislative invocations, this City Council meeting mayinclude a brief invocation. Such invocations are not intended to proselytize or advance any one,or to disparage any other, faith or belief. Neither the City nor the City Council endorses anyparticular religious belief or form of invocation.)
G. Closed Session Report(No reportable action taken in closed session unless otherwise announced by the City Attorneyat this time.)
H. Presentations
1. Redlands Pet Adoption (Redlands Animal Services)
2. Presentation of the Fire Prevention Week Proclamation to Fire Chief Sessler and Fire MarshalAnderson (Mayor Tejeda)
3. Presentation of the National Sickle Cell Awareness Month Proclamation to Dr. Akshat Jain ofLoma Linda University Children's Hospital (Mayor Tejeda)
I. Public Comment - City Council(At this time, the City Council will provide an opportunity for the public to address them on anysubject, within the jurisdiction of the City Council, which is not already scheduled on this agenda.However, any matter that requires action will be referred to staff for a report and possible actionat a subsequent meeting. Comments will be limited to three {3} minutes.)
J. Consent Calendar(The following routine items have been recommended for approval and will be acted uponsimultaneously unless separate discussion and/or action is requested by a Councilmember or amember of the audience.)
1. Approve regular meeting minutes of September 19, 2023, and special meeting minutes ofSeptember 14, 2023 (City Clerk Donaldson)
2. Authorize issuance of proclamation recognizing National Fire Prevention Week (Mayor Tejeda)
3. Authorize issuance of a proclamation declaring the month of September as National SickleCell Awareness Month in the City of Redlands (Mayor Tejeda)
4. Authorize a proclamation celebrating the Hino Sister City 60th Anniversary (Mayor Tejeda)
5. Adopt Resolution No.8518 - Adopting a Post-Employment Health Plan for the PublicEmployees of the City of Redlands (Assistant City Manager McConnell)
6. Approve the First Amendment to the Agreement with About Food Inc., dba Redlands RanchMarket to extend the term of the agreement to March 31, 2024, for the provision of grocery giftcards (Assistant City Manager McConnell)
7. Approve the Cooperative Fire Protection Agreement between the City of Redlands and theBureau of Land Management (BLM) California Desert District, and authorize Fire Chief Sesslerto execute the same (Fire Chief Sessler)
8. Approve the First Amendment to the Professional Services Agreement with Carollo Engineers,Inc. for the Tate Water Treatment Plant Raw Water Influent Pipeline Replacement Project toextend the completion time by 12-months to October 18, 2024 (Municipal Utilities andEngineering Department Director Harris)
9. Approve the Purchase Order with USA Bluebook for Water and Wastewater Treatment PlantSupplies for an amount not-to-exceed $150,000 (Municipal Utilities and Engineering DirectorHarris)
10. Approve the Third Amendment to the Professional Services Agreement with Huitt-Zollars, Inc.for the Live Oak Canyon Creek and Oakmont Park Project to extend the end date to April 30,2024 (Municipal Utilities and Engineering Director Harris)
11. Approve the request to hold the Dog Jog event hosted by the Redlands Chamber ofCommerce on October 22, 2023, within Ed Hales Park and the downtown area; authorizestreet closures related to the event; approve a request for in-kind support in the amount of$8,128.00 related to the event (Facilities and Community Services Director Crocker)
12. Approve Affiliation Agreement with San Bernardino County Superintendent of Schools(SBCSS) for work experience instruction of its students to support the City's Recreation andSenior Services Divisions (Facilities and Community Services Crocker)
13. Approve a sole source purchase order with Fuel Equipment Services, Inc. for upgrades to thefuel island at the City Yard located at 1270 W. Park Ave to a web-based software for anamount not to exceed $49,352.50 (Facilities and Community Services Director Crocker)
14. Approve the agreement with Fairview Ford Sales, Inc., for auto body repair services for anamount not to exceed $73,288 (Facilities and Community Services Director Crocker)
15. Approve the Professional Services Agreement with Architectural Resources Group, Inc. forArchitectural Design and Engineering Services associated with the A.K. Smiley Public LibraryLower Level Revive for an amount not to exceed $144,280 (Facilities and Community ServicesDirector Crocker)
16. Approve the Professional Services Agreement with Higginson Architects Inc. for the design ofthe City's Texonia Park Renovation Project for an amount not to exceed $149,500, anddetermination that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines (Facilities and CommunityServices Director Crocker)
K. Communications
1. Conference Report- 2023 League of California Cities Annual Conference and Expo (CouncilMember Davis and Council Member Saucedo)
L. Public Hearing
1. Public Hearing relating to TTLC REDLANDS TEXAS ST, LLC. in consideration of thefollowing:(Mayor to declare meeting open as a public hearing) a. Resolution No. 8516 of the development applications described below. The project siteis located on the east side of Texas Street approximately 500 feet north of DomesticAvenue (APN: 0167-041-01-0000) in the Agriculture (A-1) District. b. Mitigated Negative Declaration prepared for the project in accordance with Section15074 of the California Environmental Quality Act c. Socio-Economic Cost/Benefit Study prepared for the proposed project in accordancewith Measure U. d. Conditional Use Permit No. 1167 – A request for a Planned Residential Development(PRD) in accordance with RMC Chapter 18.144 on approximately 14.69 gross acresconsisting of 35 single-family residential lots, six open space lettered lots, and on-siterecreational amenities for residents. e. Tentative Tract Map No. 20520 – A request to subdivide a 14.69-acre vacant parcel into35 lots for future single-family residential development, with lot sizes ranging between7,200 and 10,755 square-feet each, and six lettered lots for open space and recreationpurposes. f. Resolution No. 8517 for Street Vacation No. 193 – A request to vacate a portion ofTexas Street right-of-way that is one foot (1’0”) in width and approximately 965 feet inlength, along a portion of the project site’s frontage. The portion of right-of-way is locatedon the east side of Texas Street, beginning approximately 500 feet north of DomesticAvenue, and proceeding 965 feet to the north.(Development Services Director Desatnik)
M. New Business
1. Consideration of the Professional Services Agreement with RHA Landscape Architects-Planners, Inc., for development of the City's Parks Master Plan for an amount not to exceed$248,890 and determination that approval of the agreement is exempt from the CaliforniaEnvironmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines (Facilitiesand Community Services Director Crocker)
2. Consideration of the agreement with Quinn Company, LLC for maintenance and service ofheavy-duty off-road equipment in an amount not-to-exceed $280,000 for the initial termthrough Fiscal Year 2023-24, with the option to extend by two additional one-year terms for atotal amount not-to-exceed $840,000 (Facilities and Community Services Director Crocker)
3. Consideration of agreements with Executive Facilities Services, Inc., for janitorial services notto exceed $359,781.48, and with F.M. Thomas Air Conditioning Inc. for heating/air conditioningservices not to exceed $50,000; and determine that the agreements are exempt fromenvironmental review pursuant to Section 15301 of the State's guidelines implementing theCalifornia Environmental Quality Act (Facilities and Community Services Director Crocker)
4. Consideration of the First Amendment to the Non-Professional Services Agreement withMariposa Landscapes, Inc., for an increase of $73,484.46 over the remaining two years of theagreement for a total contract amount of $999,458.84, for sports field maintenance anddetermination that approval of the Amendment is not subject to environmental review pursuantto Section 15301 of the State's guidelines implementing the California Environmental QualityAct (Facilities and Community Services Director Crocker)
THIS ITEM WAS REMOVED FROM THE AGENDA AND NOT HEARD
5. Consideration of the First Amendment to the Agreement with SDI Presence LLC for IT SupportServices to increase the total compensation amount of $500,000 by an additional $250,000 fora total aggregate amount not-to-exceed $750,000, and approve an additional appropriation of$250,000 to fund the IT design and planning services related to State Street City Hall and PDSafety Hall (Management Services/Finance Director Garcia)
N. Individual Council Member Announcements and/or Reports on Activities(No collective discussion or action.)
O. AdjournmentThe next regular meeting of the City Council will be held on October 17, 2023.
P. Successor Agency of the former Redevelopment Agency of the City of Redlands
1. Call regular meeting of the Successor Agency Board of Directors to order.
2. Public Comment(At this time, the Agency Board will provide an opportunity for the public to address them on anysubject, within the jurisdiction of the Successor Agency of the former Redevelopment Agency ofthe City of Redlands, which is not already scheduled on this agenda. However, any matter thatrequires action will be referred to staff for a report and possible action at a subsequent meeting.Comments will be limited to three {3} minutes.)
3. Approve minutes of the regular meeting of September 5, 2023 (Secretary Donaldson)
4. Adjourn Successor Agency Board of Directors' meetingThe next regular meeting of the Agency will be held on November 7, 2023.
If you challenge any proposed development entitlement listed on this agenda in court, you may belimited to raising only those issues you or someone else raised at the public hearing described in thisnotice, or in written correspondence delivered to the City Council at or prior to this public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate inthis meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at(909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonablearrangements to ensure accessibility to this meeting.(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open sessionagenda item less than 72 hours before this meeting are available for public inspection at the City Clerk'sOffice or at the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available atthe A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s websitereferenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier)and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday,Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on theCity’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of theCity of Redlands are available online at: www.cityofredlands.org.