Agenda packet — Redlands City Council, December 5, 2023 (part 4 of 5)

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DEPARTMENTAL EXPENSE DETAIL
101-15- 150 - City Attorney
Distribution Percentage 0.00% 30.00% 70.00% 0.00%
Expense Type Expense ($)
Personnel
Salaries & Wages 604,494$ S -$ 181,348$ 423,146$ -$ Subtotal Personnel Cost 604,494$ -$ 181,348$ 423,146$ -$ Operating Services & Supplies
Services 20,346$ S -$ 6,104$ 14,242$ -$ Supplies 1,995$ S -$ 599$ 1,397$ -$ Info Tech Service Charges 25,499$ S -$ 7,650$ 17,849$ -$ Legal Services 157,500$ S -$ -$ -$ 157,500$ Subtotal Operating Cost 205,340$ -$ 14,352$ 33,488$ 157,500$ DEPARTMENTAL EXPENDITURES 809,834$ -$ 195,700$ 456,634$ 157,500$ Disallowed Costs
Subtotal Disallowed Costs -$ -$ -$ -$ -$ Cost Adjustments
Subtotal Cost Adjustments -$ -$ -$ -$ -$ FUNCTIONAL COST 809,834$ -$ 195,700$ 456,634$ 157,500$ First Allocation
Incoming - All Others 31,501$ -$ 7,612$ 17,762$ 6,127$ Reallocate Admin Costs -$ -$ -$ -$ -$ Unallocated Costs (163,627)$ -$ -$ (163,627)$ Subtotal of First Allocation 677,709$ 203,313$ 474,396$ -$ Second Allocation
Incoming - All Others 40,003$ -$ 9,667$ 22,556$ 7,780$ Reallocate Admin Costs -$ -$ -$ -$ -$ Unallocated Costs (7,780)$ -$ -$ (7,780)$ Subtotal of Second Allocation 32,223$ 9,667$ 22,556.26$ -$ TOTAL ALLOCATED 709,932$ 212,980$ 496,952$ -$ Spread
Method
General
Admin Legal Counsel Agenda Support Litigation
FY23. FULL COST ALLOCATION PLAN
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CITY OF REDLANDS, CA
________________________________________________________________ ______________________________________________________________________________________________________________________________________________ Matrix Consulting Group
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
Legal Counsel .
.
101-11- 110 - City Clerk 2.00 0.385% 782$ 782$ 782$ 101-12- 120 - City Manager 2.99 0.575% 1,169$ 1,169$ 1,169$ 101-12- 121 - Communications & Comm. Relations 3.15 0.606% 1,232$ 1,232$ 1,232$ 101-12- 123 - Purchasing 2.10 0.404% 821$ 821$ 821$ 101-12- 125 - Human Resources 4.55 0.875% 1,779$ 1,779$ 1,779$ 101-15- 150 - City Attorney 2.20 0.423% 860$ 860$ 860$ 101-30- 301 - Building Maintenance Division 2.55 0.490% 997$ 997$ 49$ 1,046$ 101-50- 501 - Finance 9.29 1.787% 3,632$ 3,632$ 179$ 3,811$ 101-50- 502 - Revenue 3.10 0.596% 1,212$ 1,212$ 60$ 1,272$ 101-10-100 - City Council 1.13 0.217% 442$ 442$ 22$ 464$ 101-16-161 - Economic Development 2.00 0.385% 782$ 782$ 38$ 820$ 101-16-162 - Building & Safety 8.00 1.538% 3,128$ 3,128$ 154$ 3,282$ 101-16-163 - Land Use Engineering 2.65 0.510% 1,036$ 1,036$ 51$ 1,087$ 101-16-164 - Planning 10.00 1.923% 3,910$ 3,910$ 192$ 4,102$ 101-19-190 - Library Administration 20.00 3.846% 7,820$ 7,820$ 384$ 8,204$ 101-20-200 - Patrol Services 99.00 19.038% 38,707$ 38,707$ 1,903$ 40,609$ 101-20-201 - Communications Unit 16.00 3.077% 6,256$ 6,256$ 307$ 6,563$ 101-20-202 - Support Services Bureau 13.00 2.500% 5,083$ 5,083$ 250$ 5,333$ 101-25-250 - Fire Suppression 36.55 7.029% 14,290$ 14,290$ 702$ 14,993$ 101-25-251 - Community Risk Reduction 5.00 0.962% 1,955$ 1,955$ 96$ 2,051$ 101-25-254 - Emergency Preparedness 0.35 0.067% 137$ 137$ 7$ 144$ 101-30-300 - FCS - Administration 3.31 0.637% 1,294$ 1,294$ 64$ 1,358$ 101-30-302 - Electrical 0.01 0.002% 4$ 4$ 0$ 4$ 101-30-303 - Parks 12.88 2.477% 5,036$ 5,036$ 248$ 5,283$ 101-30-304 - Streets 0.01 0.002% 4$ 4$ 0$ 4$ 101-30-305 - Trees 4.22 0.812% 1,650$ 1,650$ 81$ 1,731$ 101-30-306 - Code Enforcement 4.58 0.881% 1,791$ 1,791$ 88$ 1,879$ 101-30-309 - Recreation and Senior Services 9.04 1.738% 3,534$ 3,534$ 174$ 3,708$ 101-30-310 - City Hall - State Street 0.80 0.154% 313$ 313$ 15$ 328$ 101-30-311 - Animal Services 4.00 0.769% 1,564$ 1,564$ 77$ 1,641$ FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
101-40-400 - Engineering 2.05 0.394% 802$ 802$ 39$ 841$ 101-40-401 - Streets & Inspections 15.80 3.038% 6,177$ 6,177$ 304$ 6,481$ 101-40-402 - Electrical 1.00 0.192% 391$ 391$ 19$ 410$ 205-25 - Emergency Medical Services Fund 22.00 4.231% 8,602$ 8,602$ 423$ 9,024$ 211-40 - PARIS 2.70 0.519% 1,056$ 1,056$ 52$ 1,108$ 260-30 - Street Lighting District #1 Fund 0.09 0.017% 35$ 35$ 2$ 37$ 261-30 - CFD 2004-1 Assessments Fund 0.50 0.096% 195$ 195$ 10$ 205$ 263-30 - Landscape Maintenance District Fund 0.03 0.006% 12$ 12$ 1$ 12$ 501-40 - Water Fund 64.03 12.313% 25,034$ 25,034$ 1,231$ 26,265$ 511-30 - Solid Waste 47.62 9.158% 18,618$ 18,618$ 915$ 19,534$ 521-40 - Wastewater Fund 31.76 6.108% 12,417$ 12,417$ 610$ 13,028$ 531-40 - Nonpotable Water Fund 0.52 0.100% 203$ 203$ 10$ 213$ 538-30 - Groves Fund 2.00 0.385% 782$ 782$ 38$ 820$ 562-30 - Cemetery Fund 4.45 0.856% 1,740$ 1,740$ 86$ 1,825$ 564-30 - Aviation Fund 1.26 0.242% 493$ 493$ 24$ 517$ 602-12 - Liability Self Insurance Fund 1.20 0.231% 469$ 469$ 23$ 492$ 604-50 - Information Technology Services Fund 12.79 2.460% 5,001$ 5,001$ 246$ 5,246$ 606-12 - Workers' Compensation Fund 4.20 0.808% 1,642$ 1,642$ 81$ 1,723$ 607-30 - Equipment Maintenance Fund 7.41 1.425% 2,897$ 2,897$ 142$ 3,040$ 608-50 - Utility Billing Fund 14.10 2.711% 5,513$ 5,513$ 271$ 5,784$ 820-16 - Successor to RDA Fund 0.04 0.008% 16$ 16$ 1$ 16$ Total 520.01 100.000% 203,313$ 203,313$ 9,667$ 212,980$ .

Allocation Basis: # of FTE
.

Source of Allocation: Staffing
FY23. FULL COST ALLOCATION PLAN
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101-15- 150 - City Attorney .
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
Agenda Support .
.
101-11- 110 - City Clerk 11.00 2.391% 11,344$ 11,344$ 11,344$ 101-12- 120 - City Manager 9.00 1.957% 9,282$ 9,282$ 9,282$ 101-12- 123 - Purchasing 1.00 0.217% 1,031$ 1,031$ 1,031$ 101-12- 125 - Human Resources 11.00 2.391% 11,344$ 11,344$ 11,344$ 101-15- 150 - City Attorney 10.00 2.174% 10,313$ 10,313$ 10,313$ 101-30- 301 - Building Maintenance Division 13.00 2.826% 13,407$ 13,407$ 702$ 14,108$ 101-50- 501 - Finance 31.00 6.739% 31,970$ 31,970$ 1,673$ 33,643$ 101-50- 502 - Revenue 4.00 0.870% 4,125$ 4,125$ 216$ 4,341$ 101-10-100 - City Council 27.00 5.870% 27,845$ 27,845$ 1,457$ 29,302$ 101-16-163 - Land Use Engineering 11.00 2.391% 11,344$ 11,344$ 594$ 11,938$ 101-16-164 - Planning 39.00 8.478% 40,221$ 40,221$ 2,105$ 42,325$ 101-19-190 - Library Administration 4.00 0.870% 4,125$ 4,125$ 216$ 4,341$ 101-20-202 - Support Services Bureau 23.00 5.000% 23,720$ 23,720$ 1,241$ 24,961$ 101-20-204 - Community Services Bureau 9.00 1.957% 9,282$ 9,282$ 486$ 9,767$ 101-25-250 - Fire Suppression 22.00 4.783% 22,689$ 22,689$ 1,187$ 23,876$ 101-30-300 - FCS - Administration 12.00 2.609% 12,376$ 12,376$ 648$ 13,023$ 101-30-303 - Parks 14.00 3.043% 14,438$ 14,438$ 755$ 15,194$ 101-30-304 - Streets 15.00 3.261% 15,469$ 15,469$ 809$ 16,279$ 101-30-305 - Trees 1.00 0.217% 1,031$ 1,031$ 54$ 1,085$ 101-30-306 - Code Enforcement 1.00 0.217% 1,031$ 1,031$ 54$ 1,085$ 101-30-309 - Recreation and Senior Services 45.00 9.783% 46,408$ 46,408$ 2,428$ 48,837$ 101-30-310 - City Hall - State Street 2.00 0.435% 2,063$ 2,063$ 108$ 2,171$ 101-40-400 - Engineering 59.00 12.826% 60,846$ 60,846$ 3,184$ 64,030$ 101-40-401 - Streets & Inspections 20.00 4.348% 20,626$ 20,626$ 1,079$ 21,705$ 200 - Grants 8.00 1.739% 8,250$ 8,250$ 432$ 8,682$ 210 - Measure I Fund (2010) 3.00 0.652% 3,094$ 3,094$ 162$ 3,256$ 254 - Freeway Interchange Fund 1.00 0.217% 1,031$ 1,031$ 54$ 1,085$ 501-40 - Water Fund 15.00 3.261% 15,469$ 15,469$ 809$ 16,279$ 511-30 - Solid Waste 4.00 0.870% 4,125$ 4,125$ 216$ 4,341$ 521-40 - Wastewater Fund 10.00 2.174% 10,313$ 10,313$ 540$ 10,853$ FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
538-30 - Groves Fund 5.00 1.087% 5,156$ 5,156$ 270$ 5,426$ 564-30 - Aviation Fund 5.00 1.087% 5,156$ 5,156$ 270$ 5,426$ 604-50 - Information Technology Services Fund 8.00 1.739% 8,250$ 8,250$ 432$ 8,682$ 607-30 - Equipment Maintenance Fund 6.00 1.304% 6,188$ 6,188$ 324$ 6,512$ 608-50 - Utility Billing Fund 1.00 0.217% 1,031$ 1,031$ 54$ 1,085$ Total 460.00 100.000% 474,396$ 474,396$ 22,556$ 496,952$ .

Allocation Basis: # of Agenda Items
.

Source of Allocation: Agenda Item Report
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION SUMMARY
101-15- 150 - City Attorney
101-11- 110 - City Clerk 782$ 11,344$ 12,126$ 101-12- 120 - City Manager 1,169$ 9,282$ 10,451$ 101-12- 121 - Communications & Comm. Relations 1,232$ -$ 1,232$ 101-12- 123 - Purchasing 821$ 1,031$ 1,852$ 101-12- 125 - Human Resources 1,779$ 11,344$ 13,123$ 101-15- 150 - City Attorney 860$ 10,313$ 11,173$ 101-30- 301 - Building Maintenance Division 1,046$ 14,108$ 15,154$ 101-50- 501 - Finance 3,811$ 33,643$ 37,454$
101-50- 502 - Revenue 1,272$ 4,341$ 5,613$
101-10-100 - City Council 464$ 29,302$ 29,765$ 101-16-161 - Economic Development 820$ -$ 820$ 101-16-162 - Building & Safety 3,282$ -$ 3,282$ 101-16-163 - Land Use Engineering 1,087$ 11,938$ 13,025$ 101-16-164 - Planning 4,102$ 42,325$ 46,427$
101-19-190 - Library Administration 8,204$ 4,341$ 12,545$ 101-20-200 - Patrol Services 40,609$ -$ 40,609$ 101-20-201 - Communications Unit 6,563$ -$ 6,563$ 101-20-202 - Support Services Bureau 5,333$ 24,961$ 30,293$ 101-20-204 - Community Services Bureau -$ 9,767$ 9,767$ 101-25-250 - Fire Suppression 14,993$ 23,876$ 38,868$ 101-25-251 - Community Risk Reduction 2,051$ -$ 2,051$ 101-25-254 - Emergency Preparedness 144$ -$ 144$ 101-30-300 - FCS - Administration 1,358$ 13,023$ 14,381$ 101-30-302 - Electrical 4$ -$ 4$
101-30-303 - Parks 5,283$ 15,194$ 20,477$
101-30-304 - Streets 4$ 16,279$ 16,283$
101-30-305 - Trees 1,731$ 1,085$ 2,816$
101-30-306 - Code Enforcement 1,879$ 1,085$ 2,964$ 101-30-309 - Recreation and Senior Services 3,708$ 48,837$ 52,545$ Total
Legal
Counsel
Agenda
Support
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION SUMMARY
101-15- 150 - City Attorney
Total
Legal
Counsel
Agenda
Support
101-30-310 - City Hall - State Street 328$ 2,171$ 2,499$ 101-30-311 - Animal Services 1,641$ -$ 1,641$ 101-40-400 - Engineering 841$ 64,030$ 64,871$ 101-40-401 - Streets & Inspections 6,481$ 21,705$ 28,186$ 101-40-402 - Electrical 410$ -$ 410$
200 - Grants -$ 8,682$ 8,682$
205-25 - Emergency Medical Services Fund 9,024$ -$ 9,024$ 210 - Measure I Fund (2010) -$ 3,256$ 3,256$ 211-40 - PARIS 1,108$ -$ 1,108$
254 - Freeway Interchange Fund -$ 1,085$ 1,085$ 260-30 - Street Lighting District #1 Fund 37$ -$ 37$ 261-30 - CFD 2004-1 Assessments Fund 205$ -$ 205$ 263-30 - Landscape Maintenance District Fund 12$ -$ 12$ 501-40 - Water Fund 26,265$ 16,279$ 42,544$
511-30 - Solid Waste 19,534$ 4,341$ 23,875$
521-40 - Wastewater Fund 13,028$ 10,853$ 23,880$
531-40 - Nonpotable Water Fund 213$ -$ 213$ 538-30 - Groves Fund 820$ 5,426$ 6,247$
562-30 - Cemetery Fund 1,825$ -$ 1,825$
564-30 - Aviation Fund 517$ 5,426$ 5,943$
602-12 - Liability Self Insurance Fund 492$ -$ 492$ 604-50 - Information Technology Services Fund 5,246$ 8,682$ 13,928$ 606-12 - Workers' Compensation Fund 1,723$ -$ 1,723$ 607-30 - Equipment Maintenance Fund 3,040$ 6,512$ 9,551$ 608-50 - Utility Billing Fund 5,784$ 1,085$ 6,869$ 820-16 - Successor to RDA Fund 16$ -$ 16$ Total 212,980$ 496,952$ 709,932$
FY23. FULL COST ALLOCATION PLAN
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8 Building Maintenance
The Building Maintenance Division, which is part of the Facilities and Community Services Department, is responsible for the maintenance and repair of all City owned and operated facilities. Costs associated with the Building Maintenance Department are allocated to Receiving Departments through the following function:

• Building Maintenance – represents the costs associated with routine and emergency upkeep of all City-owned facilities including managing contracted custodial services. This function is allocated based on the building square footage occupied by Department/Division/Fund.

The chart on the following page illustrates the functions and measures used to allocate Building Maintenance costs. The top tier shows the Central Service Department, the second tier shows the functions developed, and the third tier shows the measures used to allocate costs Citywide. The pages following the chart provide an aggregate picture of the Department’s expenses, a function-by-function breakdown of expenses, each function’s allocation, and an allocation summary.

FY23. FULL COST ALLOCATION PLAN
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BUILDING

MAINTENANCE
Building Maintenance
Sq. Ft. of Building
Maintained
FY23. FULL COST ALLOCATION PLAN
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COSTS TO BE ALLOCATED
101-30- 301 - Building Maintenance Division
First Second
Allocation Allocation Total
Departmental Expenditures 2,347,152$ 2,347,152$
Total Deductions -$ -$
Incoming Costs
-- Building and Equipment Use 11,068$ -$ 11,068$ 101-11- 110 - City Clerk 5,597$ 1,657$ 7,254$ 101-12- 120 - City Manager 11,153$ 1,318$ 12,471$ 101-12- 121 - Communications & Comm. Relations 1,285$ 185$ 1,470$ 101-12- 123 - Purchasing 4,187$ 718$ 4,905$ 101-12- 125 - Human Resources 29,970$ 1,110$ 31,080$ 101-15- 150 - City Attorney 14,404$ 751$ 15,154$ 101-30- 301 - Building Maintenance Division 50,074$ 50,074$ 101-50- 501 - Finance 25,050$ 25,050$
101-50- 502 - Revenue 116,780$ 116,780$
Total Incoming Costs 77,664$ 197,642$ 275,306$
Non-Capital Expenditures (105,000)$
Capital Lease (43,926)$
Total Cost Adjustments (148,926)$ (148,926)$
Total Costs to be Allocated 2,275,890$ 197,642$ 2,473,532$ FY23. FULL COST ALLOCATION PLAN
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DEPARTMENTAL EXPENSE DETAIL
101-30- 301 - Building Maintenance Division
Distribution Percentage 100.00%
Expense Type Expense ($)
Personnel
Salaries & Wages 405,545$ S 405,545$
Subtotal Personnel Cost 405,545$ 405,545$
Operating Services & Supplies
Services 21,241$ S 21,241$
Supplies 191,731$ S 191,731$
Info Tech Service Charges 68,247$ S 68,247$ Contractual Services 185,306$ S 185,306$
Non-Capital Expenditures 105,000$ S 105,000$ City Garage Charges 15,776$ S 15,776$
Janitorial Services 279,552$ S 279,552$
Utilities 1,030,828$ S 1,030,828$
Capital Lease 43,926$ S 43,926$
Subtotal Operating Cost 1,941,607$ 1,941,607$ DEPARTMENTAL EXPENDITURES 2,347,152$ 2,347,152$ Disallowed Costs
Subtotal Disallowed Costs -$ -$ Cost Adjustments
Non-Capital Expenditures (105,000)$ P (105,000)$ Capital Lease (43,926)$ P (43,926)$
Subtotal Cost Adjustments (148,926)$ (148,926)$ FUNCTIONAL COST 2,198,226$ 2,198,226$
First Allocation
Incoming - All Others 77,664$ 77,664$
Reallocate Admin Costs -$ -$
Unallocated Costs -$ -$
Subtotal of First Allocation 2,275,890$ 2,275,890$ Second Allocation
Incoming - All Others 197,642$ 197,642$
Reallocate Admin Costs -$ -$
Unallocated Costs -$ -$
Subtotal of Second Allocation 197,642$ 197,641.56$ TOTAL ALLOCATED 2,473,532$ 2,473,532$
Spread
Method
Building
Maintenance
FY23. FULL COST ALLOCATION PLAN
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101-30- 301 - Building Maintenance Division .
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
Building Maintenance .
.
101-11- 110 - City Clerk 6,823.44 1.134% 25,802$ 25,802$ 25,802$ 101-12- 120 - City Manager 3,364.16 0.559% 12,721$ 12,721$ 12,721$ 101-12- 121 - Communications & Comm. Relations 13,739.90 2.283% 51,957$ 51,957$ 51,957$ 101-12- 123 - Purchasing 9,046.79 1.503% 34,210$ 34,210$ 34,210$ 101-12- 125 - Human Resources 19,855.86 3.299% 75,084$ 75,084$ 75,084$ 101-15- 150 - City Attorney 4,849.02 0.806% 18,336$ 18,336$ 18,336$ 101-30- 301 - Building Maintenance Division 13,242.00 2.200% 50,074$ 50,074$ 50,074$ 101-50- 501 - Finance 7,127.05 1.184% 26,950$ 26,950$ 2,653$ 29,604$ 101-50- 502 - Revenue 4,959.30 0.824% 18,753$ 18,753$ 1,846$ 20,599$ 101-10-100 - City Council 25,813.40 4.289% 97,612$ 97,612$ 9,609$ 107,221$ 101-16-161 - Economic Development 1,688.88 0.281% 6,386$ 6,386$ 629$ 7,015$ 101-16-162 - Building & Safety 8,091.35 1.344% 30,597$ 30,597$ 3,012$ 33,609$ 101-16-163 - Land Use Engineering 2,680.26 0.445% 10,135$ 10,135$ 998$ 11,133$ 101-16-164 - Planning 10,114.19 1.680% 38,246$ 38,246$ 3,765$ 42,011$ 101-19-190 - Library Administration 44,962.00 7.471% 170,021$ 170,021$ 16,737$ 186,758$ 101-20-200 - Patrol Services 33,216.49 5.519% 125,606$ 125,606$ 12,365$ 137,971$ 101-20-201 - Communications Unit 5,368.32 0.892% 20,300$ 20,300$ 1,998$ 22,298$ 101-20-202 - Support Services Bureau 4,361.76 0.725% 16,494$ 16,494$ 1,624$ 18,117$ 101-25-250 - Fire Suppression 22,724.19 3.776% 85,930$ 85,930$ 8,459$ 94,389$ 101-25-251 - Community Risk Reduction 3,108.64 0.517% 11,755$ 11,755$ 1,157$ 12,912$ 101-25-254 - Emergency Preparedness 3,788.25 0.629% 14,325$ 14,325$ 1,410$ 15,735$ 101-30-300 - FCS - Administration 1,614.89 0.268% 6,107$ 6,107$ 601$ 6,708$ 101-30-302 - Electrical 4.88 0.001% 18$ 18$ 2$ 20$ 101-30-303 - Parks 5,889.00 0.978% 22,269$ 22,269$ 2,192$ 24,461$ 101-30-304 - Streets 4.88 0.001% 18$ 18$ 2$ 20$ 101-30-305 - Trees 2,058.86 0.342% 7,785$ 7,785$ 766$ 8,552$ 101-30-306 - Code Enforcement 2,234.50 0.371% 8,450$ 8,450$ 832$ 9,281$ 101-30-309 - Recreation and Senior Services 143,451.45 23.835% 542,452$ 542,452$ 53,400$ 595,852$ 101-30-310 - City Hall - State Street 390.31 0.065% 1,476$ 1,476$ 145$ 1,621$ 101-30-311 - Animal Services 3,599.00 0.598% 13,609$ 13,609$ 1,340$ 14,949$ FY23. FULL COST ALLOCATION PLAN
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101-30- 301 - Building Maintenance Division .
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
101-40-400 - Engineering 11,446.45 1.902% 43,284$ 43,284$ 4,261$ 47,545$ 101-40-401 - Streets & Inspections 6,840.00 1.136% 25,865$ 25,865$ 2,546$ 28,411$ 101-40-402 - Electrical 3,015.23 0.501% 11,402$ 11,402$ 1,122$ 12,524$ 205-25 - Emergency Medical Services Fund 13,678.04 2.273% 51,723$ 51,723$ 5,092$ 56,814$ 211-40 - PARIS 8,141.13 1.353% 30,785$ 30,785$ 3,031$ 33,816$ 260-30 - Street Lighting District #1 Fund 43.91 0.007% 166$ 166$ 16$ 182$ 261-30 - CFD 2004-1 Assessments Fund 243.94 0.041% 922$ 922$ 91$ 1,013$ 263-30 - Landscape Maintenance District Fund 14.64 0.002% 55$ 55$ 5$ 61$ 501-40 - Water Fund 9,889.00 1.643% 37,395$ 37,395$ 3,681$ 41,076$ 511-30 - Solid Waste 7,060.00 1.173% 26,697$ 26,697$ 2,628$ 29,325$ 521-40 - Wastewater Fund 23,186.00 3.852% 87,676$ 87,676$ 8,631$ 96,307$ 531-40 - Nonpotable Water Fund 1,567.92 0.261% 5,929$ 5,929$ 584$ 6,513$ 538-30 - Groves Fund 975.76 0.162% 3,690$ 3,690$ 363$ 4,053$ 562-30 - Cemetery Fund 14,807.00 2.460% 55,992$ 55,992$ 5,512$ 61,504$ 564-30 - Aviation Fund 48,700.00 8.092% 184,156$ 184,156$ 18,129$ 202,284$ 602-12 - Liability Self Insurance Fund 1,350.17 0.224% 5,106$ 5,106$ 503$ 5,608$ 604-50 - Information Technology Services Fund 11,959.11 1.987% 45,223$ 45,223$ 4,452$ 49,674$ 606-12 - Workers' Compensation Fund 4,725.58 0.785% 17,869$ 17,869$ 1,759$ 19,629$ 607-30 - Equipment Maintenance Fund 22,636.00 3.761% 85,597$ 85,597$ 8,426$ 94,023$ 608-50 - Utility Billing Fund 2,354.41 0.391% 8,903$ 8,903$ 876$ 9,779$ 820-16 - Successor to RDA Fund 33.78 0.006% 128$ 128$ 13$ 140$ Other 1,017.94 0.169% 3,849$ 3,849$ 379$ 4,228$ Total 601,859.03 100.000% 2,275,890$ 2,275,890$ 197,642$ 2,473,532$ .

Allocation Basis: Sq. Ft. of Building Maintained
.

Source of Allocation: Building Info 2022
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION SUMMARY
101-30- 301 - Building Maintenance Division
101-11- 110 - City Clerk 25,802$ 25,802$
101-12- 120 - City Manager 12,721$ 12,721$
101-12- 121 - Communications & Comm. Relations 51,957$ 51,957$ 101-12- 123 - Purchasing 34,210$ 34,210$
101-12- 125 - Human Resources 75,084$ 75,084$
101-15- 150 - City Attorney 18,336$ 18,336$
101-30- 301 - Building Maintenance Division 50,074$ 50,074$ 101-50- 501 - Finance 29,604$ 29,604$
101-50- 502 - Revenue 20,599$ 20,599$
101-10-100 - City Council 107,221$ 107,221$
101-16-161 - Economic Development 7,015$ 7,015$ 101-16-162 - Building & Safety 33,609$ 33,609$
101-16-163 - Land Use Engineering 11,133$ 11,133$ 101-16-164 - Planning 42,011$ 42,011$
101-19-190 - Library Administration 186,758$ 186,758$ 101-20-200 - Patrol Services 137,971$ 137,971$
101-20-201 - Communications Unit 22,298$ 22,298$ 101-20-202 - Support Services Bureau 18,117$ 18,117$ 101-25-250 - Fire Suppression 94,389$ 94,389$
101-25-251 - Community Risk Reduction 12,912$ 12,912$ 101-25-254 - Emergency Preparedness 15,735$ 15,735$ 101-30-300 - FCS - Administration 6,708$ 6,708$ 101-30-302 - Electrical 20$ 20$
101-30-303 - Parks 24,461$ 24,461$
101-30-304 - Streets 20$ 20$
101-30-305 - Trees 8,552$ 8,552$
101-30-306 - Code Enforcement 9,281$ 9,281$
101-30-309 - Recreation and Senior Services 595,852$ 595,852$ 101-30-310 - City Hall - State Street 1,621$ 1,621$ 101-30-311 - Animal Services 14,949$ 14,949$
Total
Building
Maintenance
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION SUMMARY
101-30- 301 - Building Maintenance Division
Total
Building
Maintenance
101-40-400 - Engineering 47,545$ 47,545$
101-40-401 - Streets & Inspections 28,411$ 28,411$ 101-40-402 - Electrical 12,524$ 12,524$
205-25 - Emergency Medical Services Fund 56,814$ 56,814$ 211-40 - PARIS 33,816$ 33,816$
260-30 - Street Lighting District #1 Fund 182$ 182$ 261-30 - CFD 2004-1 Assessments Fund 1,013$ 1,013$ 263-30 - Landscape Maintenance District Fund 61$ 61$ 501-40 - Water Fund 41,076$ 41,076$
511-30 - Solid Waste 29,325$ 29,325$
521-40 - Wastewater Fund 96,307$ 96,307$
531-40 - Nonpotable Water Fund 6,513$ 6,513$
538-30 - Groves Fund 4,053$ 4,053$
562-30 - Cemetery Fund 61,504$ 61,504$
564-30 - Aviation Fund 202,284$ 202,284$
602-12 - Liability Self Insurance Fund 5,608$ 5,608$ 604-50 - Information Technology Services Fund 49,674$ 49,674$ 606-12 - Workers' Compensation Fund 19,629$ 19,629$ 607-30 - Equipment Maintenance Fund 94,023$ 94,023$ 608-50 - Utility Billing Fund 9,779$ 9,779$
820-16 - Successor to RDA Fund 140$ 140$
Other 4,228$ 4,228$
Total 2,473,532$ 2,473,532$
FY23. FULL COST ALLOCATION PLAN
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9 Finance
The Finance Department is responsible for administering City finances by maintaining financial records, providing internal financial analyses, conducting financial audits, and guiding the annual budgeting process. The Finance Department’s costs are allocated to Receiving Departments as follows:

• General Accounting – represents the costs associated with reconciliation of accounting entries, month end reporting, reviewing general ledger expenses, and other financial reporting functions . This function is allocated based on number of journal entries by Department.

• Payroll – represents the costs associated with managing City-wide payroll activities. This function is allocated based on the number of full-time employees (FTE) by Department/Division/Fund.3

• Budget – represents the costs associated with developing and maintaining city budgets for all city Departments, boards, and commissions. This function is allocated based on budgeted expenditures by Department/Division/Fund.4

• Accounts Payable – represents the costs associated with reviewing invoices, processing payments, and reimbursing employee expenses. This function is allocated based on number of accounts payable (AP) transactions by Department/Division/Fund.

• Grant Accounting – represents the costs associated with compiling and reconciling grant funds. This function is allocated based on the number of grants by Department/Division/Fund.

The chart on the following page illustrates the functions and measures used to allocate Finance costs. The top tier shows the Central Service Department, the second tier shows the functions developed, and the third tier shows the measures used to allocate costs Citywide. The pages following the chart provide an aggregate picture of the Department’s expenses, a function-by-function breakdown of expenses, each function’s allocation, and an allocation summary.

3 Since various staff are directly funded out of 501 Water, 511 Solid Waste, and 521 Wastewater the FTE for these funds were ex cluded. Additionally, large one-time expenditures were excluded (i.e. Bad Debt Expense, Capital Leases, Depreciation Expense, General Govt. Services Surcharge, Interest, Resale Materials, R etiree Health Insurance, Taxes, Debt Services, and Fixed Assets). 4 In order to provide an accurate refle ction of Finance support, expenditures were weighted for the following receivers: 5% for 501 Water and 75% for 511 Solid Wast e and 521 Wastewater.

FY23. FULL COST ALLOCATION PLAN
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FINANCE
General Accounting
# of Journal Entries
Payroll
# of FTE
Budget
Budgeted
Expenditures
Accounts Payable
# of AP
Transactions
Grants Accounting
# of Grants
FY23. FULL COST ALLOCATION PLAN
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COSTS TO BE ALLOCATED
101-50- 501 - Finance
First Second
Allocation Allocation Total
Departmental Expenditures 1,811,199$ 1,811,199$
Total Deductions -$ -$
Incoming Costs
-- Building and Equipment Use 2,327$ -$ 2,327$ 101-11- 110 - City Clerk 13,347$ 3,951$ 17,298$ 101-12- 120 - City Manager 13,112$ 1,562$ 14,673$ 101-12- 121 - Communications & Comm. Relations 4,680$ 675$ 5,355$ 101-12- 123 - Purchasing 3,292$ 586$ 3,878$ 101-12- 125 - Human Resources 89,911$ 3,329$ 93,240$ 101-15- 150 - City Attorney 35,602$ 1,851$ 37,454$ 101-30- 301 - Building Maintenance Division 26,950$ 2,653$ 29,604$ 101-50- 501 - Finance 23,111$ 23,111$
101-50- 502 - Revenue 11,331$ 11,331$
Total Incoming Costs 189,221$ 49,049$ 238,270$
Total Cost Adjustments -$ -$
Total Costs to be Allocated 2,000,420$ 49,049$ 2,049,469$ FY23. FULL COST ALLOCATION PLAN
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DEPARTMENTAL EXPENSE DETAIL
101-50- 501 - Finance
Distribution Percentage 10.66% 32.49% 17.45% 12.69% 19.85% 6.85% Expense Type Expense ($)
Personnel
Salaries & Wages 1,181,335$ S 125,961$ 383,871$ 206,184$ 149,947$ 234,475$ 80,896$ Subtotal Personnel Cost 1,181,335$ 125,961$ 383,871$ 206,184$ 149,947$ 234,475$ 80,896$ Operating Services & Supplies
Services 125,792$ S 13,413$ 40,876$ 21,955$ 15,967$ 24,968$ 8,614$ Supplies 26,195$ S 2,793$ 8,512$ 4,572$ 3,325$ 5,199$ 1,794$ Info Tech Service Charges 170,242$ S 18,152$ 55,320$ 29,713$ 21,609$ 33,790$ 11,658$ Contractual Services 2,750$ S 293$ 894$ 480$ 349$ 546$ 188$ Professional Services 270,785$ S 28,873$ 87,991$ 47,261$ 34,371$ 53,746$ 18,543$ Legal Services 1,000$ S 107$ 325$ 175$ 127$ 198$ 68$ Bank / Collection Agent Fees 33,100$ S 3,529$ 10,756$ 5,777$ 4,201$ 6,570$ 2,267$ Subtotal Operating Cost 629,864$ 67,160$ 204,672$ 109,933$ 79,949$ 125,017$ 43,132$ DEPARTMENTAL EXPENDITURES 1,811,199$ 193,121$ 588,543$ 316,117$ 229,896$ 359,493$ 124,029$ Disallowed Costs
Subtotal Disallowed Costs -$ -$ -$ -$ -$ -$ -$ Cost Adjustments
Subtotal Cost Adjustments -$ -$ -$ -$ -$ -$ -$ FUNCTIONAL COST 1,811,199$ 193,121$ 588,543$ 316,117$ 229,896$ 359,493$ 124,029$ First Allocation
Incoming - All Others 189,221$ 20,176$ 61,487$ 33,026$ 24,018$ 37,557$ 12,958$ Reallocate Admin Costs (0)$ (213,297)$ 77,583$ 41,671$ 30,305$ 47,389$ 16,350$ Unallocated Costs -$ -$ -$ -$ -$ -$ Subtotal of First Allocation 2,000,420$ 727,613$ 390,814$ 284,219$ 444,439$ 153,336$ Second Allocation
Incoming - All Others 49,049$ 5,230$ 15,938$ 8,561$ 6,226$ 9,735$ 3,359$ Reallocate Admin Costs (0)$ (5,230)$ 1,902$ 1,022$ 743$ 1,162$ 401$ Unallocated Costs -$ -$ -$ -$ -$ -$ Subtotal of Second Allocation 49,049$ 17,840.71$ 9,582.56$ 6,968.91$ 10,897.43$ 3,759.73$ TOTAL ALLOCATED 2,049,469$ 745,453$ 400,396$ 291,188$ 455,336$ 157,096$ Grants
Accounting
Accounts
Payable
Sp
rea
d
General
Admin
General
Accounting Payroll Budget
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
General Accounting .
.
101-11- 110 - City Clerk 303.00 0.248% 1,805$ 1,805$ 1,805$ 101-12- 120 - City Manager 448.00 0.367% 2,669$ 2,669$ 2,669$ 101-12- 121 - Communications & Comm. Relations 233.00 0.191% 1,388$ 1,388$ 1,388$ 101-12- 123 - Purchasing 351.00 0.287% 2,091$ 2,091$ 2,091$ 101-12- 125 - Human Resources 3,646.00 2.986% 21,723$ 21,723$ 21,723$ 101-15- 150 - City Attorney 361.00 0.296% 2,151$ 2,151$ 2,151$ 101-30- 301 - Building Maintenance Division 1,574.00 1.289% 9,378$ 9,378$ 9,378$ 101-50- 501 - Finance 1,325.00 1.085% 7,894$ 7,894$ 7,894$ 101-50- 502 - Revenue 2,509.00 2.054% 14,949$ 14,949$ 393$ 15,342$ 101-10-100 - City Council 380.00 0.311% 2,264$ 2,264$ 60$ 2,324$ 101-12-124 - Print Shop 167.00 0.137% 995$ 995$ 26$ 1,021$ 101-16-161 - Economic Development 350.00 0.287% 2,085$ 2,085$ 55$ 2,140$ 101-16-162 - Building & Safety 6,658.00 5.452% 39,669$ 39,669$ 1,043$ 40,712$ 101-16-163 - Land Use Engineering 5.00 0.004% 30$ 30$ 1$ 31$ 101-16-164 - Planning 1,530.00 1.253% 9,116$ 9,116$ 240$ 9,355$ 101-19-190 - Library Administration 914.00 0.748% 5,446$ 5,446$ 143$ 5,589$ 101-19-191 - Lincoln Shrine 28.00 0.023% 167$ 167$ 4$ 171$ 101-20-200 - Patrol Services 835.00 0.684% 4,975$ 4,975$ 131$ 5,106$ 101-20-201 - Communications Unit 324.00 0.265% 1,930$ 1,930$ 51$ 1,981$ 101-20-202 - Support Services Bureau 1,632.00 1.336% 9,724$ 9,724$ 256$ 9,979$ 101-20-204 - Community Services Bureau 362.00 0.296% 2,157$ 2,157$ 57$ 2,214$ 101-20-205 - Special Services Bureau 512.00 0.419% 3,051$ 3,051$ 80$ 3,131$ 101-25-250 - Fire Suppression 1,600.00 1.310% 9,533$ 9,533$ 251$ 9,784$ 101-25-251 - Community Risk Reduction 1,233.00 1.010% 7,346$ 7,346$ 193$ 7,539$ 101-25-252 - Training Program 37.00 0.030% 220$ 220$ 6$ 226$ 101-25-254 - Emergency Preparedness 518.00 0.424% 3,086$ 3,086$ 81$ 3,167$ 101-30-300 - FCS - Administration 774.00 0.634% 4,612$ 4,612$ 121$ 4,733$ 101-30-302 - Electrical 1,067.00 0.874% 6,357$ 6,357$ 167$ 6,524$ 101-30-303 - Parks 2,117.00 1.733% 12,613$ 12,613$ 332$ 12,945$ 101-30-304 - Streets 1,353.00 1.108% 8,061$ 8,061$ 212$ 8,273$ 101-30-305 - Trees 390.00 0.319% 2,324$ 2,324$ 61$ 2,385$ 101-30-306 - Code Enforcement 1,592.00 1.304% 9,485$ 9,485$ 249$ 9,735$ 101-30-309 - Recreation and Senior Services 2,064.00 1.690% 12,297$ 12,297$ 323$ 12,621$ 101-30-310 - City Hall - State Street 1,182.00 0.968% 7,042$ 7,042$ 185$ 7,228$ 101-30-311 - Animal Services 787.00 0.644% 4,689$ 4,689$ 123$ 4,812$ 101-40-400 - Engineering 2,519.00 2.063% 15,008$ 15,008$ 395$ 15,403$ 101-40-401 - Streets & Inspections 15.00 0.012% 89$ 89$ 2$ 92$ 101-40-402 - Electrical 4.00 0.003% 24$ 24$ 1$ 24$ FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
200 - Grants 2,930.00 2.399% 17,457$ 17,457$ 459$ 17,916$ 205-25 - Emergency Medical Services Fund 2,087.00 1.709% 12,434$ 12,434$ 327$ 12,761$ 206 - Household Hazardous Waste Fund 471.00 0.386% 2,806$ 2,806$ 74$ 2,880$ 207 - Gas Tax 169.00 0.138% 1,007$ 1,007$ 26$ 1,033$ 209 - Transportation 51.00 0.042% 304$ 304$ 8$ 312$ 210 - Measure I Fund (2010) 98.00 0.080% 584$ 584$ 15$ 599$ 211-40 - PARIS 666.00 0.545% 3,968$ 3,968$ 104$ 4,072$ 221 - Air Quality Improvement Fund 57.00 0.047% 340$ 340$ 9$ 349$ 223 - Traffic Safety 445.00 0.364% 2,651$ 2,651$ 70$ 2,721$ 227 - Open Space Fund 194.00 0.159% 1,156$ 1,156$ 30$ 1,186$ 236 - Downtown Redlands Business Area Fund 1,042.00 0.853% 6,208$ 6,208$ 163$ 6,372$ 237 - Parking Authority Fund 346.00 0.283% 2,061$ 2,061$ 54$ 2,116$ 238 - Public Art Fund 23.00 0.019% 137$ 137$ 4$ 141$ 241 - Transportation Development Act Fund 34.00 0.028% 203$ 203$ 5$ 208$ 246 - Asset Forfeiture Fund 301.00 0.246% 1,793$ 1,793$ 47$ 1,841$ 249 - Supplemental Law Enforcement Fund 129.00 0.106% 769$ 769$ 20$ 789$ 250 - Park and Open Space Development Fund 252.00 0.206% 1,501$ 1,501$ 39$ 1,541$ 251 - Public Facility Development Fund 717.00 0.587% 4,272$ 4,272$ 112$ 4,384$ 252 - Arterial Street Construction Fund 552.00 0.452% 3,289$ 3,289$ 86$ 3,375$ 253 - Traffic Signals Fund 296.00 0.242% 1,764$ 1,764$ 46$ 1,810$ 254 - Freeway Interchange Fund 280.00 0.229% 1,668$ 1,668$ 44$ 1,712$ 260-30 - Street Lighting District #1 Fund 398.00 0.326% 2,371$ 2,371$ 62$ 2,434$ 261-30 - CFD 2004-1 Assessments Fund 1,017.00 0.833% 6,059$ 6,059$ 159$ 6,219$ 263-30 - Landscape Maintenance District Fund 623.00 0.510% 3,712$ 3,712$ 98$ 3,809$ 305 - General Debt Service Fund 194.00 0.159% 1,156$ 1,156$ 30$ 1,186$ 405 - Storm Drain Construction Fund 253.00 0.207% 1,507$ 1,507$ 40$ 1,547$ 406 - Safety / City Hall Replacement Fund 103.00 0.084% 614$ 614$ 16$ 630$ 501-40 - Water Fund 15,672.00 12.833% 93,374$ 93,374$ 2,455$ 95,829$ 508 - Source Acquisition Fund 127.00 0.104% 757$ 757$ 20$ 777$ 509 - Water Capital Improvement 271.00 0.222% 1,615$ 1,615$ 42$ 1,657$ 511-30 - Solid Waste 6,704.00 5.490% 39,943$ 39,943$ 1,050$ 40,993$ 517 - California St. Landfill Closure Fund 19.00 0.016% 113$ 113$ 3$ 116$ 519 - Solid Waste Capital Improvement 234.00 0.192% 1,394$ 1,394$ 37$ 1,431$ 521-40 - Wastewater Fund 8,150.00 6.674% 48,558$ 48,558$ 1,277$ 49,835$ 529 - Wastewater Capital Improvement Fund 268.00 0.219% 1,597$ 1,597$ 42$ 1,639$ 531-40 - Nonpotable Water Fund 808.00 0.662% 4,814$ 4,814$ 127$ 4,941$ 532 - Nonpotable Capital Improvement Fund 78.00 0.064% 465$ 465$ 12$ 477$ 538-30 - Groves Fund 2,797.00 2.290% 16,665$ 16,665$ 438$ 17,103$ 562-30 - Cemetery Fund 3,828.00 3.135% 22,807$ 22,807$ 600$ 23,407$ 564-30 - Aviation Fund 3,686.00 3.018% 21,961$ 21,961$ 577$ 22,539$ 602-12 - Liability Self Insurance Fund 1,732.00 1.418% 10,319$ 10,319$ 271$ 10,591$ FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
604-50 - Information Technology Services Fund 2,943.00 2.410% 17,534$ 17,534$ 461$ 17,996$ 606-12 - Workers' Compensation Fund 1,448.00 1.186% 8,627$ 8,627$ 227$ 8,854$ 607-30 - Equipment Maintenance Fund 13,148.00 10.766% 78,336$ 78,336$ 2,060$ 80,396$ 608-50 - Utility Billing Fund 2,415.00 1.978% 14,389$ 14,389$ 378$ 14,767$ 609 - Payroll Clearing 1,842.00 1.508% 10,975$ 10,975$ 289$ 11,263$ 705 - Simonds Endowment 17.00 0.014% 101$ 101$ 3$ 104$ 706 - Pauline Stancliff Memorial Trust 17.00 0.014% 101$ 101$ 3$ 104$ 810 - Community Facilities District Fund 161.00 0.132% 959$ 959$ 25$ 984$ 820-16 - Successor to RDA Fund 331.00 0.271% 1,972$ 1,972$ 52$ 2,024$ Total 122,123.00 100.000% 727,613$ 727,613$ 17,841$ 745,453$ .

Allocation Basis: # of Journal Entries
.

Source of Allocation: Journal Entry Report
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
Payroll .
.
101-11- 110 - City Clerk 2.00 0.531% 2,075$ 2,075$ 2,075$ 101-12- 120 - City Manager 2.99 0.794% 3,103$ 3,103$ 3,103$ 101-12- 121 - Communications & Comm. Relations 3.15 0.836% 3,269$ 3,269$ 3,269$ 101-12- 123 - Purchasing 2.10 0.558% 2,179$ 2,179$ 2,179$ 101-12- 125 - Human Resources 4.55 1.208% 4,722$ 4,722$ 4,722$ 101-15- 150 - City Attorney 2.20 0.584% 2,283$ 2,283$ 2,283$ 101-30- 301 - Building Maintenance Division 2.55 0.677% 2,646$ 2,646$ 2,646$ 101-50- 501 - Finance 9.29 2.467% 9,641$ 9,641$ 9,641$ 101-50- 502 - Revenue 3.10 0.823% 3,217$ 3,217$ 85$ 3,302$ 101-10-100 - City Council 1.13 0.300% 1,173$ 1,173$ 31$ 1,204$ 101-16-161 - Economic Development 2.00 0.531% 2,075$ 2,075$ 55$ 2,131$ 101-16-162 - Building & Safety 8.00 2.124% 8,302$ 8,302$ 220$ 8,522$ 101-16-163 - Land Use Engineering 2.65 0.704% 2,750$ 2,750$ 73$ 2,823$ 101-16-164 - Planning 10.00 2.655% 10,377$ 10,377$ 276$ 10,653$ 101-19-190 - Library Administration 20.00 5.311% 20,755$ 20,755$ 551$ 21,306$ 101-20-200 - Patrol Services 99.00 26.288% 102,736$ 102,736$ 2,728$ 105,464$ 101-20-201 - Communications Unit 16.00 4.249% 16,604$ 16,604$ 441$ 17,045$ 101-20-202 - Support Services Bureau 13.00 3.452% 13,491$ 13,491$ 358$ 13,849$ 101-25-250 - Fire Suppression 36.55 9.705% 37,929$ 37,929$ 1,007$ 38,937$ 101-25-251 - Community Risk Reduction 5.00 1.328% 5,189$ 5,189$ 138$ 5,326$ 101-25-254 - Emergency Preparedness 0.35 0.093% 363$ 363$ 10$ 373$ 101-30-300 - FCS - Administration 3.31 0.879% 3,435$ 3,435$ 91$ 3,526$ 101-30-302 - Electrical 0.01 0.003% 10$ 10$ 0$ 11$ 101-30-303 - Parks 12.88 3.420% 13,366$ 13,366$ 355$ 13,721$ 101-30-304 - Streets 0.01 0.003% 10$ 10$ 0$ 11$ 101-30-305 - Trees 4.22 1.121% 4,379$ 4,379$ 116$ 4,496$ 101-30-306 - Code Enforcement 4.58 1.216% 4,753$ 4,753$ 126$ 4,879$ 101-30-309 - Recreation and Senior Services 9.04 2.400% 9,381$ 9,381$ 249$ 9,630$ 101-30-310 - City Hall - State Street 0.80 0.212% 830$ 830$ 22$ 852$ 101-30-311 - Animal Services 4.00 1.062% 4,151$ 4,151$ 110$ 4,261$ 101-40-400 - Engineering 2.05 0.544% 2,127$ 2,127$ 56$ 2,184$ 101-40-401 - Streets & Inspections 15.80 4.195% 16,396$ 16,396$ 435$ 16,832$ 101-40-402 - Electrical 1.00 0.266% 1,038$ 1,038$ 28$ 1,065$ 205-25 - Emergency Medical Services Fund 22.00 5.842% 22,830$ 22,830$ 606$ 23,437$ 211-40 - PARIS 2.70 0.717% 2,802$ 2,802$ 74$ 2,876$ 260-30 - Street Lighting District #1 Fund 0.09 0.024% 93$ 93$ 2$ 96$ 261-30 - CFD 2004-1 Assessments Fund 0.50 0.133% 519$ 519$ 14$ 533$ 263-30 - Landscape Maintenance District Fund 0.03 0.008% 31$ 31$ 1$ 32$ FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
531-40 - Nonpotable Water Fund 0.52 0.138% 540$ 540$ 14$ 554$ 538-30 - Groves Fund 2.00 0.531% 2,075$ 2,075$ 55$ 2,131$ 562-30 - Cemetery Fund 4.45 1.182% 4,618$ 4,618$ 123$ 4,741$ 564-30 - Aviation Fund 1.26 0.335% 1,308$ 1,308$ 35$ 1,342$ 602-12 - Liability Self Insurance Fund 1.20 0.319% 1,245$ 1,245$ 33$ 1,278$ 604-50 - Information Technology Services Fund 12.79 3.396% 13,273$ 13,273$ 352$ 13,625$ 606-12 - Workers' Compensation Fund 4.20 1.115% 4,359$ 4,359$ 116$ 4,474$ 607-30 - Equipment Maintenance Fund 7.41 1.968% 7,690$ 7,690$ 204$ 7,894$ 608-50 - Utility Billing Fund 14.10 3.744% 14,632$ 14,632$ 389$ 15,021$ 820-16 - Successor to RDA Fund 0.04 0.011% 42$ 42$ 1$ 43$ Total 376.60 100.000% 390,814$ 390,814$ 9,583$ 400,396$ .

Allocation Basis: # of FTE
.

Source of Allocation: FY22-23 Payroll Staffing
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
Budget .
.
101-11- 110 - City Clerk 596,699.00 0.432% 1,227$ 1,227$ 1,227$ 101-12- 120 - City Manager 751,019.00 0.543% 1,545$ 1,545$ 1,545$ 101-12- 121 - Communications & Comm. Relations 691,193.00 0.500% 1,421$ 1,421$ 1,421$ 101-12- 123 - Purchasing 350,750.00 0.254% 721$ 721$ 721$ 101-12- 125 - Human Resources 915,501.00 0.662% 1,883$ 1,883$ 1,883$ 101-15- 150 - City Attorney 775,452.00 0.561% 1,595$ 1,595$ 1,595$ 101-30- 301 - Building Maintenance Division 2,205,710.00 1.596% 4,536$ 4,536$ 4,536$ 101-50- 501 - Finance 1,749,192.00 1.266% 3,597$ 3,597$ 3,597$ 101-50- 502 - Revenue 1,003,034.00 0.726% 2,063$ 2,063$ 54$ 2,116$ 101-10-100 - City Council 556,249.00 0.402% 1,144$ 1,144$ 30$ 1,174$ 101-12-124 - Print Shop 5,175.00 0.004% 11$ 11$ 0$ 11$ 101-16-161 - Economic Development 647,084.00 0.468% 1,331$ 1,331$ 35$ 1,365$ 101-16-162 - Building & Safety 1,772,111.00 1.282% 3,644$ 3,644$ 95$ 3,739$ 101-16-163 - Land Use Engineering 584,298.00 0.423% 1,202$ 1,202$ 31$ 1,233$ 101-16-164 - Planning 2,011,198.00 1.455% 4,136$ 4,136$ 108$ 4,244$ 101-19-190 - Library Administration 2,912,512.00 2.107% 5,990$ 5,990$ 156$ 6,146$ 101-19-191 - Lincoln Shrine 1,197.00 0.001% 2$ 2$ 0$ 3$ 101-20-200 - Patrol Services 25,451,432.00 18.416% 52,342$ 52,342$ 1,363$ 53,705$ 101-20-201 - Communications Unit 2,835,909.00 2.052% 5,832$ 5,832$ 152$ 5,984$ 101-20-202 - Support Services Bureau 5,429,198.00 3.928% 11,165$ 11,165$ 291$ 11,456$ 101-20-204 - Community Services Bureau 199,741.00 0.145% 411$ 411$ 11$ 421$ 101-20-205 - Special Services Bureau 455,556.00 0.330% 937$ 937$ 24$ 961$ 101-25-250 - Fire Suppression 16,477,696.00 11.923% 33,887$ 33,887$ 882$ 34,769$ 101-25-251 - Community Risk Reduction 1,002,760.00 0.726% 2,062$ 2,062$ 54$ 2,116$ 101-25-252 - Training Program 111,525.00 0.081% 229$ 229$ 6$ 235$ 101-25-254 - Emergency Preparedness 158,887.00 0.115% 327$ 327$ 9$ 335$ 101-30-300 - FCS - Administration 1,304,003.00 0.944% 2,682$ 2,682$ 70$ 2,752$ 101-30-303 - Parks 3,321,399.00 2.403% 6,831$ 6,831$ 178$ 7,008$ 101-30-305 - Trees 1,735,042.00 1.255% 3,568$ 3,568$ 93$ 3,661$ 101-30-306 - Code Enforcement 635,003.00 0.459% 1,306$ 1,306$ 34$ 1,340$ 101-30-309 - Recreation and Senior Services 1,976,583.00 1.430% 4,065$ 4,065$ 106$ 4,171$ 101-30-310 - City Hall - State Street 969,959.00 0.702% 1,995$ 1,995$ 52$ 2,047$ 101-30-311 - Animal Services 797,656.00 0.577% 1,640$ 1,640$ 43$ 1,683$ 101-40-400 - Engineering 971,058.00 0.703% 1,997$ 1,997$ 52$ 2,049$ 101-40-401 - Streets & Inspections 2,874,327.00 2.080% 5,911$ 5,911$ 154$ 6,065$ 101-40-402 - Electrical 1,461,713.00 1.058% 3,006$ 3,006$ 78$ 3,084$ 205-25 - Emergency Medical Services Fund 5,656,011.00 4.093% 11,632$ 11,632$ 303$ 11,935$ 206 - Household Hazardous Waste Fund 135,939.00 0.098% 280$ 280$ 7$ 287$ FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
211-40 - PARIS 509,568.00 0.369% 1,048$ 1,048$ 27$ 1,075$ 221 - Air Quality Improvement Fund 417.00 0.000% 1$ 1$ 0$ 1$ 236 - Downtown Redlands Business Area Fund 109,558.00 0.079% 225$ 225$ 6$ 231$ 237 - Parking Authority Fund 18,900.00 0.014% 39$ 39$ 1$ 40$ 246 - Asset Forfeiture Fund 191,924.00 0.139% 395$ 395$ 10$ 405$ 249 - Supplemental Law Enforcement Fund 251,391.00 0.182% 517$ 517$ 13$ 530$ 250 - Park and Open Space Development Fund 3,658.00 0.003% 8$ 8$ 0$ 8$ 253 - Traffic Signals Fund 100,000.00 0.072% 206$ 206$ 5$ 211$ 260-30 - Street Lighting District #1 Fund 20,012.00 0.014% 41$ 41$ 1$ 42$ 261-30 - CFD 2004-1 Assessments Fund 449,420.00 0.325% 924$ 924$ 24$ 948$ 263-30 - Landscape Maintenance District Fund 47,607.00 0.034% 98$ 98$ 3$ 100$ 305 - General Debt Service Fund 3,165.00 0.002% 7$ 7$ 0$ 7$ 405 - Storm Drain Construction Fund 571,500.00 0.414% 1,175$ 1,175$ 31$ 1,206$ 501-40 - Water Fund 13,103,888.00 9.482% 26,949$ 26,949$ 702$ 27,650$ 511-30 - Solid Waste 10,680,811.50 7.728% 21,966$ 21,966$ 572$ 22,537$ 521-40 - Wastewater Fund 9,410,158.50 6.809% 19,352$ 19,352$ 504$ 19,856$ 531-40 - Nonpotable Water Fund 551,473.00 0.399% 1,134$ 1,134$ 30$ 1,164$ 538-30 - Groves Fund 1,073,142.00 0.777% 2,207$ 2,207$ 57$ 2,264$ 562-30 - Cemetery Fund 1,002,818.00 0.726% 2,062$ 2,062$ 54$ 2,116$ 564-30 - Aviation Fund 338,091.00 0.245% 695$ 695$ 18$ 713$ 602-12 - Liability Self Insurance Fund 344,098.00 0.249% 708$ 708$ 18$ 726$ 604-50 - Information Technology Services Fund 3,052,645.00 2.209% 6,278$ 6,278$ 163$ 6,441$ 606-12 - Workers' Compensation Fund 1,132,651.00 0.820% 2,329$ 2,329$ 61$ 2,390$ 607-30 - Equipment Maintenance Fund 1,863,315.00 1.348% 3,832$ 3,832$ 100$ 3,932$ 608-50 - Utility Billing Fund 1,814,601.00 1.313% 3,732$ 3,732$ 97$ 3,829$ 810 - Community Facilities District Fund 48,000.00 0.035% 99$ 99$ 3$ 101$ 820-16 - Successor to RDA Fund 19,468.00 0.014% 40$ 40$ 1$ 41$ Total 138,202,051.00 100.000% 284,219$ 284,219$ 6,969$ 291,188$ .

Allocation Basis: Budgeted Expenditures
.

Source of Allocation: FY22-23 Adopted Budget
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
Accounts Payable .
.
101-11- 110 - City Clerk 62.00 0.175% 776$ 776$ 776$ 101-12- 120 - City Manager 109.00 0.307% 1,365$ 1,365$ 1,365$ 101-12- 121 - Communications & Comm. Relations 22.00 0.062% 275$ 275$ 275$ 101-12- 123 - Purchasing 59.00 0.166% 739$ 739$ 739$ 101-12- 125 - Human Resources 3,235.00 9.114% 40,508$ 40,508$ 40,508$ 101-15- 150 - City Attorney 103.00 0.290% 1,290$ 1,290$ 1,290$ 101-30- 301 - Building Maintenance Division 678.00 1.910% 8,490$ 8,490$ 8,490$ 101-50- 501 - Finance 158.00 0.445% 1,978$ 1,978$ 1,978$ 101-50- 502 - Revenue 115.00 0.324% 1,440$ 1,440$ 40$ 1,480$ 101-10-100 - City Council 59.00 0.166% 739$ 739$ 21$ 759$ 101-12-124 - Print Shop 139.00 0.392% 1,741$ 1,741$ 49$ 1,789$ 101-16-161 - Economic Development 29.00 0.082% 363$ 363$ 10$ 373$ 101-16-162 - Building & Safety 160.00 0.451% 2,003$ 2,003$ 56$ 2,060$ 101-16-164 - Planning 241.00 0.679% 3,018$ 3,018$ 85$ 3,102$ 101-19-190 - Library Administration 89.00 0.251% 1,114$ 1,114$ 31$ 1,146$ 101-19-191 - Lincoln Shrine 8.00 0.023% 100$ 100$ 3$ 103$ 101-20-200 - Patrol Services 158.00 0.445% 1,978$ 1,978$ 55$ 2,034$ 101-20-201 - Communications Unit 15.00 0.042% 188$ 188$ 5$ 193$ 101-20-202 - Support Services Bureau 746.00 2.102% 9,341$ 9,341$ 262$ 9,603$ 101-20-204 - Community Services Bureau 14.00 0.039% 175$ 175$ 5$ 180$ 101-20-205 - Special Services Bureau 1.00 0.003% 13$ 13$ 0$ 13$ 101-25-250 - Fire Suppression 463.00 1.304% 5,798$ 5,798$ 162$ 5,960$ 101-25-251 - Community Risk Reduction 82.00 0.231% 1,027$ 1,027$ 29$ 1,056$ 101-25-252 - Training Program 12.00 0.034% 150$ 150$ 4$ 154$ 101-25-254 - Emergency Preparedness 81.00 0.228% 1,014$ 1,014$ 28$ 1,043$ 101-30-300 - FCS - Administration 176.00 0.496% 2,204$ 2,204$ 62$ 2,266$ 101-30-302 - Electrical 725.00 2.043% 9,078$ 9,078$ 254$ 9,333$ 101-30-303 - Parks 990.00 2.789% 12,397$ 12,397$ 347$ 12,744$ 101-30-304 - Streets 527.00 1.485% 6,599$ 6,599$ 185$ 6,784$ 101-30-305 - Trees 59.00 0.166% 739$ 739$ 21$ 759$ 101-30-306 - Code Enforcement 40.00 0.113% 501$ 501$ 14$ 515$ 101-30-309 - Recreation and Senior Services 554.00 1.561% 6,937$ 6,937$ 194$ 7,131$ 101-30-310 - City Hall - State Street 266.00 0.749% 3,331$ 3,331$ 93$ 3,424$ 101-30-311 - Animal Services 126.00 0.355% 1,578$ 1,578$ 44$ 1,622$ 101-40-400 - Engineering 146.00 0.411% 1,828$ 1,828$ 51$ 1,879$ 101-40-401 - Streets & Inspections 7.00 0.020% 88$ 88$ 2$ 90$ 101-40-402 - Electrical 4.00 0.011% 50$ 50$ 1$ 51$ 200 - Grants 357.00 1.006% 4,470$ 4,470$ 125$ 4,596$ FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
205-25 - Emergency Medical Services Fund 630.00 1.775% 7,889$ 7,889$ 221$ 8,110$ 206 - Household Hazardous Waste Fund 9.00 0.025% 113$ 113$ 3$ 116$ 209 - Transportation 6.00 0.017% 75$ 75$ 2$ 77$ 211-40 - PARIS 96.00 0.270% 1,202$ 1,202$ 34$ 1,236$ 223 - Traffic Safety 66.00 0.186% 826$ 826$ 23$ 850$ 236 - Downtown Redlands Business Area Fund 348.00 0.980% 4,358$ 4,358$ 122$ 4,480$ 237 - Parking Authority Fund 64.00 0.180% 801$ 801$ 22$ 824$ 238 - Public Art Fund 3.00 0.008% 38$ 38$ 1$ 39$ 241 - Transportation Development Act Fund 3.00 0.008% 38$ 38$ 1$ 39$ 246 - Asset Forfeiture Fund 63.00 0.177% 789$ 789$ 22$ 811$ 249 - Supplemental Law Enforcement Fund 6.00 0.017% 75$ 75$ 2$ 77$ 250 - Park and Open Space Development Fund 3.00 0.008% 38$ 38$ 1$ 39$ 251 - Public Facility Development Fund 12.00 0.034% 150$ 150$ 4$ 154$ 253 - Traffic Signals Fund 18.00 0.051% 225$ 225$ 6$ 232$ 254 - Freeway Interchange Fund 3.00 0.008% 38$ 38$ 1$ 39$ 261-30 - CFD 2004-1 Assessments Fund 293.00 0.826% 3,669$ 3,669$ 103$ 3,772$ 263-30 - Landscape Maintenance District Fund 88.00 0.248% 1,102$ 1,102$ 31$ 1,133$ 305 - General Debt Service Fund 3.00 0.008% 38$ 38$ 1$ 39$ 405 - Storm Drain Construction Fund 3.00 0.008% 38$ 38$ 1$ 39$ 406 - Safety / City Hall Replacement Fund 18.00 0.051% 225$ 225$ 6$ 232$ 501-40 - Water Fund 5,870.00 16.538% 73,503$ 73,503$ 2,059$ 75,562$ 511-30 - Solid Waste 1,999.00 5.632% 25,031$ 25,031$ 701$ 25,732$ 521-40 - Wastewater Fund 3,083.00 8.686% 38,605$ 38,605$ 1,081$ 39,686$ 529 - Wastewater Capital Improvement Fund 4.00 0.011% 50$ 50$ 1$ 51$ 531-40 - Nonpotable Water Fund 106.00 0.299% 1,327$ 1,327$ 37$ 1,365$ 532 - Nonpotable Capital Improvement Fund 18.00 0.051% 225$ 225$ 6$ 232$ 538-30 - Groves Fund 1,377.00 3.880% 17,243$ 17,243$ 483$ 17,726$ 562-30 - Cemetery Fund 880.00 2.479% 11,019$ 11,019$ 309$ 11,328$ 564-30 - Aviation Fund 403.00 1.135% 5,046$ 5,046$ 141$ 5,188$ 602-12 - Liability Self Insurance Fund 1,026.00 2.891% 12,847$ 12,847$ 360$ 13,207$ 604-50 - Information Technology Services Fund 1,134.00 3.195% 14,200$ 14,200$ 398$ 14,598$ 606-12 - Workers' Compensation Fund 138.00 0.389% 1,728$ 1,728$ 48$ 1,776$ 607-30 - Equipment Maintenance Fund 6,209.00 17.494% 77,748$ 77,748$ 2,178$ 79,926$ 608-50 - Utility Billing Fund 478.00 1.347% 5,985$ 5,985$ 168$ 6,153$ 609 - Payroll Clearing 212.00 0.597% 2,655$ 2,655$ 74$ 2,729$ 820-16 - Successor to RDA Fund 6.00 0.017% 75$ 75$ 2$ 77$ Total 35,493.00 100.000% 444,439$ 444,439$ 10,897$ 455,336$ .

Allocation Basis: # of AP Transactions
.

Source of Allocation: Transaction Report
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
Grants Accounting .
.
101-12- 120 - City Manager 1.00 1.667% 2,556$ 2,556$ 2,556$ 101-16-161 - Economic Development 12.00 20.000% 30,667$ 30,667$ 765$ 31,432$ 101-25-251 - Community Risk Reduction 5.00 8.333% 12,778$ 12,778$ 319$ 13,097$ 101-30-300 - FCS - Administration 2.00 3.333% 5,111$ 5,111$ 127$ 5,239$ 101-30-309 - Recreation and Senior Services 1.00 1.667% 2,556$ 2,556$ 64$ 2,619$ 101-40-400 - Engineering 15.00 25.000% 38,334$ 38,334$ 956$ 39,290$ 200 - Grants 18.00 30.000% 46,001$ 46,001$ 1,147$ 47,148$ 511-30 - Solid Waste 1.00 1.667% 2,556$ 2,556$ 64$ 2,619$ 564-30 - Aviation Fund 5.00 8.333% 12,778$ 12,778$ 319$ 13,097$ Total 60.00 100.000% 153,336$ 153,336$ 3,760$ 157,096$ .

Allocation Basis: # of Grants
.

Source of Allocation: Active Grants
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION SUMMARY
101-50- 501 - Finance
101-11- 110 - City Clerk 1,805$ 2,075$ 1,227$ 776$ -$ 5,884$ 101-12- 120 - City Manager 2,669$ 3,103$ 1,545$ 1,365$ 2,556$ 11,237$ 101-12- 121 - Communications & Comm. Relations 1,388$ 3,269$ 1,421$ 275$ -$ 6,354$ 101-12- 123 - Purchasing 2,091$ 2,179$ 721$ 739$ -$ 5,731$ 101-12- 125 - Human Resources 21,723$ 4,722$ 1,883$ 40,508$ -$ 68,836$ 101-15- 150 - City Attorney 2,151$ 2,283$ 1,595$ 1,290$ -$ 7,318$ 101-30- 301 - Building Maintenance Division 9,378$ 2,646$ 4,536$ 8,490$ -$ 25,050$ 101-50- 501 - Finance 7,894$ 9,641$ 3,597$ 1,978$ -$ 23,111$ 101-50- 502 - Revenue 15,342$ 3,302$ 2,116$ 1,480$ -$ 22,241$ 101-10-100 - City Council 2,324$ 1,204$ 1,174$ 759$ -$ 5,461$ 101-12-124 - Print Shop 1,021$ -$ 11$ 1,789$ -$ 2,821$ 101-16-161 - Economic Development 2,140$ 2,131$ 1,365$ 373$ 31,432$ 37,441$ 101-16-162 - Building & Safety 40,712$ 8,522$ 3,739$ 2,060$ -$ 55,033$ 101-16-163 - Land Use Engineering 31$ 2,823$ 1,233$ -$ -$ 4,087$ 101-16-164 - Planning 9,355$ 10,653$ 4,244$ 3,102$ -$ 27,355$ 101-19-190 - Library Administration 5,589$ 21,306$ 6,146$ 1,146$ -$ 34,186$ 101-19-191 - Lincoln Shrine 171$ -$ 3$ 103$ -$ 277$ 101-20-200 - Patrol Services 5,106$ 105,464$ 53,705$ 2,034$ -$ 166,309$ 101-20-201 - Communications Unit 1,981$ 17,045$ 5,984$ 193$ -$ 25,203$ 101-20-202 - Support Services Bureau 9,979$ 13,849$ 11,456$ 9,603$ -$ 44,887$ 101-20-204 - Community Services Bureau 2,214$ -$ 421$ 180$ -$ 2,815$ 101-20-205 - Special Services Bureau 3,131$ -$ 961$ 13$ -$ 4,105$ 101-25-250 - Fire Suppression 9,784$ 38,937$ 34,769$ 5,960$ -$ 89,449$ 101-25-251 - Community Risk Reduction 7,539$ 5,326$ 2,116$ 1,056$ 13,097$ 29,134$ 101-25-252 - Training Program 226$ -$ 235$ 154$ -$ 616$ 101-25-254 - Emergency Preparedness 3,167$ 373$ 335$ 1,043$ -$ 4,918$ 101-30-300 - FCS - Administration 4,733$ 3,526$ 2,752$ 2,266$ 5,239$ 18,515$ 101-30-302 - Electrical 6,524$ 11$ -$ 9,333$ -$ 15,868$ Total
General
Accounting Payroll Budget
Accounts
Payable
Grants
Accounting
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION SUMMARY
101-50- 501 - Finance
Total
General
Accounting Payroll Budget
Accounts
Payable
Grants
Accounting
101-30-303 - Parks 12,945$ 13,721$ 7,008$ 12,744$ -$ 46,418$ 101-30-304 - Streets 8,273$ 11$ -$ 6,784$ -$ 15,068$ 101-30-305 - Trees 2,385$ 4,496$ 3,661$ 759$ -$ 11,301$ 101-30-306 - Code Enforcement 9,735$ 4,879$ 1,340$ 515$ -$ 16,468$ 101-30-309 - Recreation and Senior Services 12,621$ 9,630$ 4,171$ 7,131$ 2,619$ 36,173$ 101-30-310 - City Hall - State Street 7,228$ 852$ 2,047$ 3,424$ -$ 13,551$ 101-30-311 - Animal Services 4,812$ 4,261$ 1,683$ 1,622$ -$ 12,379$ 101-40-400 - Engineering 15,403$ 2,184$ 2,049$ 1,879$ 39,290$ 60,805$ 101-40-401 - Streets & Inspections 92$ 16,832$ 6,065$ 90$ -$ 23,079$ 101-40-402 - Electrical 24$ 1,065$ 3,084$ 51$ -$ 4,226$ 200 - Grants 17,916$ -$ -$ 4,596$ 47,148$ 69,659$ 205-25 - Emergency Medical Services Fund 12,761$ 23,437$ 11,935$ 8,110$ -$ 56,242$ 206 - Household Hazardous Waste Fund 2,880$ -$ 287$ 116$ -$ 3,283$ 207 - Gas Tax 1,033$ -$ -$ -$ -$ 1,033$ 209 - Transportation 312$ -$ -$ 77$ -$ 389$ 210 - Measure I Fund (2010) 599$ -$ -$ -$ -$ 599$ 211-40 - PARIS 4,072$ 2,876$ 1,075$ 1,236$ -$ 9,260$ 221 - Air Quality Improvement Fund 349$ -$ 1$ -$ -$ 349$ 223 - Traffic Safety 2,721$ -$ -$ 850$ -$ 3,571$ 227 - Open Space Fund 1,186$ -$ -$ -$ -$ 1,186$ 236 - Downtown Redlands Business Area Fund 6,372$ -$ 231$ 4,480$ -$ 11,082$ 237 - Parking Authority Fund 2,116$ -$ 40$ 824$ -$ 2,979$ 238 - Public Art Fund 141$ -$ -$ 39$ -$ 179$ 241 - Transportation Development Act Fund 208$ -$ -$ 39$ -$ 247$ 246 - Asset Forfeiture Fund 1,841$ -$ 405$ 811$ -$ 3,056$ 249 - Supplemental Law Enforcement Fund 789$ -$ 530$ 77$ -$ 1,396$ 250 - Park and Open Space Development Fund 1,541$ -$ 8$ 39$ -$ 1,587$ 251 - Public Facility Development Fund 4,384$ -$ -$ 154$ -$ 4,539$ FY23. FULL COST ALLOCATION PLAN
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ALLOCATION SUMMARY
101-50- 501 - Finance
Total
General
Accounting Payroll Budget
Accounts
Payable
Grants
Accounting
252 - Arterial Street Construction Fund 3,375$ -$ -$ -$ -$ 3,375$ 253 - Traffic Signals Fund 1,810$ -$ 211$ 232$ -$ 2,253$ 254 - Freeway Interchange Fund 1,712$ -$ -$ 39$ -$ 1,751$ 260-30 - Street Lighting District #1 Fund 2,434$ 96$ 42$ -$ -$ 2,572$ 261-30 - CFD 2004-1 Assessments Fund 6,219$ 533$ 948$ 3,772$ -$ 11,471$ 263-30 - Landscape Maintenance District Fund 3,809$ 32$ 100$ 1,133$ -$ 5,075$ 305 - General Debt Service Fund 1,186$ -$ 7$ 39$ -$ 1,232$ 405 - Storm Drain Construction Fund 1,547$ -$ 1,206$ 39$ -$ 2,792$ 406 - Safety / City Hall Replacement Fund 630$ -$ -$ 232$ -$ 862$ 501-40 - Water Fund 95,829$ -$ 27,650$ 75,562$ -$ 199,042$ 508 - Source Acquisition Fund 777$ -$ -$ -$ -$ 777$ 509 - Water Capital Improvement 1,657$ -$ -$ -$ -$ 1,657$ 511-30 - Solid Waste 40,993$ -$ 22,537$ 25,732$ 2,619$ 91,882$ 517 - California St. Landfill Closure Fund 116$ -$ -$ -$ -$ 116$ 519 - Solid Waste Capital Improvement 1,431$ -$ -$ -$ -$ 1,431$ 521-40 - Wastewater Fund 49,835$ -$ 19,856$ 39,686$ -$ 109,377$ 529 - Wastewater Capital Improvement Fund 1,639$ -$ -$ 51$ -$ 1,690$ 531-40 - Nonpotable Water Fund 4,941$ 554$ 1,164$ 1,365$ -$ 8,023$ 532 - Nonpotable Capital Improvement Fund 477$ -$ -$ 232$ -$ 709$ 538-30 - Groves Fund 17,103$ 2,131$ 2,264$ 17,726$ -$ 39,223$ 562-30 - Cemetery Fund 23,407$ 4,741$ 2,116$ 11,328$ -$ 41,592$ 564-30 - Aviation Fund 22,539$ 1,342$ 713$ 5,188$ 13,097$ 42,879$ 602-12 - Liability Self Insurance Fund 10,591$ 1,278$ 726$ 13,207$ -$ 25,802$ 604-50 - Information Technology Services Fund 17,996$ 13,625$ 6,441$ 14,598$ -$ 52,660$ 606-12 - Workers' Compensation Fund 8,854$ 4,474$ 2,390$ 1,776$ -$ 17,495$ 607-30 - Equipment Maintenance Fund 80,396$ 7,894$ 3,932$ 79,926$ -$ 172,148$ 608-50 - Utility Billing Fund 14,767$ 15,021$ 3,829$ 6,153$ -$ 39,770$ 609 - Payroll Clearing 11,263$ -$ -$ 2,729$ -$ 13,992$ FY23. FULL COST ALLOCATION PLAN
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ALLOCATION SUMMARY
101-50- 501 - Finance
Total
General
Accounting Payroll Budget
Accounts
Payable
Grants
Accounting
705 - Simonds Endowment 104$ -$ -$ -$ -$ 104$ 706 - Pauline Stancliff Memorial Trust 104$ -$ -$ -$ -$ 104$ 810 - Community Facilities District Fund 984$ -$ 101$ -$ -$ 1,086$ 820-16 - Successor to RDA Fund 2,024$ 43$ 41$ 77$ -$ 2,185$ Total 745,453$ 400,396$ 291,188$ 455,336$ 157,096$ 2,049,469$ FY23. FULL COST ALLOCATION PLAN
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COSTS TO BE ALLOCATED
101-50- 502 - Revenue
First Second
Allocation Allocation Total
Departmental Expenditures 1,034,455$ 1,034,455$
Total Deductions -$ -$
Incoming Costs
-- Building and Equipment Use 14,561$ -$ 14,561$ 101-11- 110 - City Clerk 1,722$ 510$ 2,232$ 101-12- 120 - City Manager 4,678$ 552$ 5,229$ 101-12- 121 - Communications & Comm. Relations 1,562$ 225$ 1,787$ 101-12- 123 - Purchasing 615$ 111$ 725$ 101-12- 125 - Human Resources 39,961$ 1,480$ 41,440$ 101-15- 150 - City Attorney 5,337$ 275$ 5,613$ 101-30- 301 - Building Maintenance Division 18,753$ 1,846$ 20,599$ 101-50- 501 - Finance 21,668$ 573$ 22,241$ 101-50- 502 - Revenue 31,113$ 31,113$
Total Incoming Costs 108,856$ 36,685$ 145,541$
Total Cost Adjustments -$ -$
Total Costs to be Allocated 1,143,311$ 36,685$ 1,179,996$ FY23. FULL COST ALLOCATION PLAN
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DEPARTMENTAL EXPENSE DETAIL
101-50- 502 - Revenue
Distribution Percentage 0.00% 62.00% 16.00% 22.00%
Expense Type Expense ($)
Personnel
Salaries & Wages 605,076$ S -$ 375,147$ 96,812$ 133,117$ Subtotal Personnel Cost 605,076$ -$ 375,147$ 96,812$ 133,117$ Operating Services & Supplies
Services 28,800$ S -$ 17,856$ 4,608$ 6,336$ Supplies 16,750$ S -$ 10,385$ 2,680$ 3,685$ Info Tech Service Charges 60,997$ S -$ 37,818$ 9,760$ 13,419$ Contractual Services 7,424$ S -$ 4,603$ 1,188$ 1,633$ Professional Services 308,908$ S -$ -$ -$ 308,908$ Non-Capital Expenditures 5,500$ S -$ 3,410$ 880$ 1,210$ City Garage Charges 500$ S -$ 310$ 80$ 110$ Debt 500$ S -$ 310$ 80$ 110$ Subtotal Operating Cost 429,379$ -$ 74,692$ 19,275$ 335,412$ DEPARTMENTAL EXPENDITURES 1,034,455$ -$ 449,839$ 116,088$ 468,528$ Disallowed Costs
Subtotal Disallowed Costs -$ -$ -$ -$ -$ Cost Adjustments
Subtotal Cost Adjustments -$ -$ -$ -$ -$ FUNCTIONAL COST 1,034,455$ -$ 449,839$ 116,088$ 468,528$ First Allocation
Incoming - All Others 108,856$ -$ 47,337$ 12,216$ 49,303$ Reallocate Admin Costs -$ -$ -$ -$ -$ Unallocated Costs (517,832)$ -$ -$ (517,832)$ Subtotal of First Allocation 625,479$ 497,176$ 128,303$ -$ Second Allocation
Incoming - All Others 36,685$ -$ 15,953$ 4,117$ 16,615$ Reallocate Admin Costs -$ -$ -$ -$ -$ Unallocated Costs (16,615)$ -$ -$ (16,615)$ Subtotal of Second Allocation 20,069$ 15,952.52$ 4,116.78$ -$ TOTAL ALLOCATED 645,549$ 513,128$ 132,420$ -$ Spread
Method
General
Admin
Revenue
Support Investments Busness
Licensing
FY23. FULL COST ALLOCATION PLAN
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10 Revenue
The Revenue Division, which is part of the Finance Department, is responsible for collecting of all City revenue sources (including user fees, taxes, assessments, etc.) and managing its investment efforts. Costs associated with Revenue are allocated to Receiving Departments through the following functions:

• Revenue Support – represents the costs associated with collection, processing, and reconciliation of monies collected by the city. This function is allocated based on a two-year average of number of accounts receivable (AR) and cashiering transactions by Department/Division/Fund.

• Investments – represents the costs associated with overseeing and managing the City’s investment portfolio. This function is allocated based on the value of cash balance by Department/Division/Fund.

• Business Licensing – represents the contracted costs associated with managing and processing business licenses. This function supports the business community and is not in relation to any City department, hence it is not further reallocated.

The chart on the following page illustrates the functions and measures used to a llocate Revenue costs. The top tier shows the Central Service Department, the second tier shows the functions developed, and the third tier shows the measures used to allocate costs Citywide. The pages following the chart provide an aggregate picture of th e Department’s expenses, a function-by-function breakdown of expenses, each function’s allocation, and an allocation summary.

FY23. FULL COST ALLOCATION PLAN
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REVENUE
Revenue Support
2 Yr. Avg. # of AR Cashering
Trans.

Investments
Value of Cash Balance
Business Licensing
Not Allocated
FY23. FULL COST ALLOCATION PLAN
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101-50- 502 - Revenue .
.

ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
Revenue Support .
.
101-11- 110 - City Clerk 1.00 0.004% 19$ 19$ 19$ 101-12- 120 - City Manager 4.50 0.017% 87$ 87$ 87$ 101-12- 121 - Communications & Comm. Relations 3.50 0.014% 67$ 67$ 67$ 101-15- 150 - City Attorney 2.00 0.008% 38$ 38$ 38$ 101-30- 301 - Building Maintenance Division 6,011.50 23.256% 115,622$ 115,622$ 115,622$ 101-50- 501 - Finance 547.00 2.116% 10,521$ 10,521$ 10,521$ 101-50- 502 - Revenue 1,593.50 6.165% 30,649$ 30,649$ 30,649$ 101-10-100 - City Council 1.00 0.004% 19$ 19$ 1$ 20$ 101-16-163 - Land Use Engineering 591.50 2.288% 11,377$ 11,377$ 534$ 11,910$ 101-16-164 - Planning 328.50 1.271% 6,318$ 6,318$ 296$ 6,614$ 101-19-190 - Library Administration 1.50 0.006% 29$ 29$ 1$ 30$ 101-20-201 - Communications Unit 204.50 0.791% 3,933$ 3,933$ 184$ 4,118$ 101-20-205 - Special Services Bureau 84.00 0.325% 1,616$ 1,616$ 76$ 1,691$ 101-25-250 - Fire Suppression 616.00 2.383% 11,848$ 11,848$ 556$ 12,403$ 101-25-254 - Emergency Preparedness 78.50 0.304% 1,510$ 1,510$ 71$ 1,581$ 101-30-300 - FCS - Administration 1.00 0.004% 19$ 19$ 1$ 20$ 101-30-302 - Electrical 1.00 0.004% 19$ 19$ 1$ 20$ 101-30-303 - Parks 107.50 0.416% 2,068$ 2,068$ 97$ 2,165$ 101-30-304 - Streets 142.00 0.549% 2,731$ 2,731$ 128$ 2,859$ 101-30-306 - Code Enforcement 1,559.50 6.033% 29,995$ 29,995$ 1,407$ 31,401$ 101-30-309 - Recreation and Senior Services 823.50 3.186% 15,839$ 15,839$ 743$ 16,582$ 101-30-310 - City Hall - State Street 45.50 0.176% 875$ 875$ 41$ 916$ 101-30-311 - Animal Services 229.50 0.888% 4,414$ 4,414$ 207$ 4,621$ 101-40-400 - Engineering 1,174.00 4.542% 22,580$ 22,580$ 1,059$ 23,639$ 200 - Grants 99.00 0.383% 1,904$ 1,904$ 89$ 1,993$ 205-25 - Emergency Medical Services Fund 37.50 0.145% 721$ 721$ 34$ 755$ 206 - Household Hazardous Waste Fund 218.50 0.845% 4,203$ 4,203$ 197$ 4,400$ 207 - Gas Tax 94.00 0.364% 1,808$ 1,808$ 85$ 1,893$ FY23. FULL COST ALLOCATION PLAN
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.

ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
209 - Transportation 1.50 0.006% 29$ 29$ 1$ 30$ 210 - Measure I Fund (2010) 25.50 0.099% 490$ 490$ 23$ 513$ 211-40 - PARIS 1.00 0.004% 19$ 19$ 1$ 20$ 221 - Air Quality Improvement Fund 10.00 0.039% 192$ 192$ 9$ 201$ 223 - Traffic Safety 238.50 0.923% 4,587$ 4,587$ 215$ 4,802$ 227 - Open Space Fund 138.50 0.536% 2,664$ 2,664$ 125$ 2,789$ 236 - Downtown Redlands Business Area Fund 200.50 0.776% 3,856$ 3,856$ 181$ 4,037$ 237 - Parking Authority Fund 26.50 0.103% 510$ 510$ 24$ 534$ 241 - Transportation Development Act Fund 1.50 0.006% 29$ 29$ 1$ 30$ 246 - Asset Forfeiture Fund 27.50 0.106% 529$ 529$ 25$ 554$ 249 - Supplemental Law Enforcement Fund 13.00 0.050% 250$ 250$ 12$ 262$ 250 - Park and Open Space Development Fund 158.50 0.613% 3,049$ 3,049$ 143$ 3,191$ 251 - Public Facility Development Fund 605.50 2.342% 11,646$ 11,646$ 546$ 12,192$ 252 - Arterial Street Construction Fund 477.50 1.847% 9,184$ 9,184$ 431$ 9,615$ 253 - Traffic Signals Fund 187.00 0.723% 3,597$ 3,597$ 169$ 3,765$ 254 - Freeway Interchange Fund 182.00 0.704% 3,500$ 3,500$ 164$ 3,665$ 260-30 - Street Lighting District #1 Fund 26.00 0.101% 500$ 500$ 23$ 524$ 261-30 - CFD 2004-1 Assessments Fund 31.00 0.120% 596$ 596$ 28$ 624$ 263-30 - Landscape Maintenance District Fund 26.50 0.103% 510$ 510$ 24$ 534$ 305 - General Debt Service Fund 32.50 0.126% 625$ 625$ 29$ 654$ 405 - Storm Drain Construction Fund 156.50 0.605% 3,010$ 3,010$ 141$ 3,151$ 406 - Safety / City Hall Replacement Fund 2.50 0.010% 48$ 48$ 2$ 50$ 501-40 - Water Fund 2,649.00 10.248% 50,949$ 50,949$ 2,389$ 53,339$ 508 - Source Acquisition Fund 70.00 0.271% 1,346$ 1,346$ 63$ 1,409$ 509 - Water Capital Improvement 185.00 0.716% 3,558$ 3,558$ 167$ 3,725$ 511-30 - Solid Waste 1,382.50 5.348% 26,590$ 26,590$ 1,247$ 27,837$ 519 - Solid Waste Capital Improvement 170.00 0.658% 3,270$ 3,270$ 153$ 3,423$ 521-40 - Wastewater Fund 1,029.00 3.981% 19,791$ 19,791$ 928$ 20,719$ 529 - Wastewater Capital Improvement Fund 193.00 0.747% 3,712$ 3,712$ 174$ 3,886$ 531-40 - Nonpotable Water Fund 67.50 0.261% 1,298$ 1,298$ 61$ 1,359$ 532 - Nonpotable Capital Improvement Fund 8.00 0.031% 154$ 154$ 7$ 161$ FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
538-30 - Groves Fund 27.00 0.104% 519$ 519$ 24$ 544$ 562-30 - Cemetery Fund 474.00 1.834% 9,117$ 9,117$ 428$ 9,544$ 564-30 - Aviation Fund 379.50 1.468% 7,299$ 7,299$ 342$ 7,641$ 602-12 - Liability Self Insurance Fund 70.00 0.271% 1,346$ 1,346$ 63$ 1,409$ 604-50 - Information Technology Services Fund 1.50 0.006% 29$ 29$ 1$ 30$ 606-12 - Workers' Compensation Fund 14.00 0.054% 269$ 269$ 13$ 282$ 607-30 - Equipment Maintenance Fund 957.00 3.702% 18,406$ 18,406$ 863$ 19,270$ 608-50 - Utility Billing Fund 988.50 3.824% 19,012$ 19,012$ 892$ 19,904$ 609 - Payroll Clearing 6.00 0.023% 115$ 115$ 5$ 121$ 810 - Community Facilities District Fund 2.50 0.010% 48$ 48$ 2$ 50$ 820-16 - Successor to RDA Fund 5.00 0.019% 96$ 96$ 5$ 101$ Total 25,849.50 100.000% 497,176$ 497,176$ 15,953$ 513,128$ .

Allocation Basis: 2 Yr. Avg. # of AR and Cashering Transactions .

Source of Allocation: FY21 & FY22 GCR Report
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
Investments .
.
101-11- 110 - City Clerk 533,929.00 0.215% 276$ 276$ 276$ 101-12- 120 - City Manager 672,015.00 0.271% 348$ 348$ 348$ 101-12- 121 - Communications & Comm. Relations 645,327.00 0.260% 334$ 334$ 334$ 101-12- 123 - Purchasing 313,853.00 0.127% 162$ 162$ 162$ 101-12- 125 - Human Resources 4,907,018.00 1.980% 2,540$ 2,540$ 2,540$ 101-15- 150 - City Attorney 693,878.00 0.280% 359$ 359$ 359$ 101-30- 301 - Building Maintenance Division 2,236,685.00 0.902% 1,158$ 1,158$ 1,158$ 101-50- 501 - Finance 1,565,185.00 0.631% 810$ 810$ 810$ 101-50- 502 - Revenue 897,967.00 0.362% 465$ 465$ 465$ 101-10-100 - City Council 497,734.00 0.201% 258$ 258$ 9$ 266$ 101-12-124 - Print Shop 4,631.00 0.002% 2$ 2$ 0$ 2$ 101-16-161 - Economic Development 583,488.00 0.235% 302$ 302$ 10$ 312$ 101-16-162 - Building & Safety 1,613,362.00 0.651% 835$ 835$ 28$ 863$ 101-16-163 - Land Use Engineering 545,202.00 0.220% 282$ 282$ 10$ 292$ 101-16-164 - Planning 1,831,126.00 0.739% 948$ 948$ 32$ 980$ 101-19-190 - Library Administration 2,785,638.00 1.124% 1,442$ 1,442$ 49$ 1,491$ 101-19-191 - Lincoln Shrine 1,071.00 0.000% 1$ 1$ 0$ 1$ 101-20-200 - Patrol Services 22,774,051.00 9.187% 11,787$ 11,787$ 398$ 12,186$ 101-20-201 - Communications Unit 2,537,584.00 1.024% 1,313$ 1,313$ 44$ 1,358$ 101-20-202 - Support Services Bureau 5,720,309.00 2.308% 2,961$ 2,961$ 100$ 3,061$ 101-20-204 - Community Services Bureau 178,729.00 0.072% 93$ 93$ 3$ 96$ 101-20-205 - Special Services Bureau 407,633.00 0.164% 211$ 211$ 7$ 218$ 101-25-250 - Fire Suppression 16,549,864.00 6.676% 8,566$ 8,566$ 289$ 8,855$ 101-25-251 - Community Risk Reduction 897,274.00 0.362% 464$ 464$ 16$ 480$ 101-25-252 - Training Program 99,793.00 0.040% 52$ 52$ 2$ 53$ 101-25-254 - Emergency Preparedness 142,173.00 0.057% 74$ 74$ 2$ 76$ 101-30-300 - FCS - Administration 1,179,686.00 0.476% 611$ 611$ 21$ 631$ 101-30-303 - Parks 4,172,342.00 1.683% 2,160$ 2,160$ 73$ 2,232$ 101-30-305 - Trees 1,681,307.00 0.678% 870$ 870$ 29$ 900$ FY23. FULL COST ALLOCATION PLAN
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101-50- 502 - Revenue .
.

ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
101-30-306 - Code Enforcement 593,059.00 0.239% 307$ 307$ 10$ 317$ 101-30-309 - Recreation and Senior Services 2,186,595.00 0.882% 1,132$ 1,132$ 38$ 1,170$ 101-30-310 - City Hall - State Street 867,923.00 0.350% 449$ 449$ 15$ 464$ 101-30-311 - Animal Services 719,362.00 0.290% 372$ 372$ 13$ 385$ 101-40-400 - Engineering 2,121,633.00 0.856% 1,098$ 1,098$ 37$ 1,135$ 101-40-401 - Streets & Inspections 3,539,682.00 1.428% 1,832$ 1,832$ 62$ 1,894$ 101-40-402 - Electrical 1,396,086.00 0.563% 723$ 723$ 24$ 747$ 200 - Grants 2,105,785.00 0.849% 1,090$ 1,090$ 37$ 1,127$ 206 - Household Hazardous Waste Fund 276,535.00 0.112% 143$ 143$ 5$ 148$ 209 - Transportation 237,719.00 0.096% 123$ 123$ 4$ 127$ 210 - Measure I Fund (2010) 2,730,927.00 1.102% 1,413$ 1,413$ 48$ 1,461$ 211-40 - PARIS 1,441,019.00 0.581% 746$ 746$ 25$ 771$ 221 - Air Quality Improvement Fund 403,136.00 0.163% 209$ 209$ 7$ 216$ 227 - Open Space Fund 2,234,761.00 0.902% 1,157$ 1,157$ 39$ 1,196$ 236 - Downtown Redlands Business Area Fund 41,848.00 0.017% 22$ 22$ 1$ 22$ 237 - Parking Authority Fund 3,380.00 0.001% 2$ 2$ 0$ 2$ 238 - Public Art Fund 12,402.00 0.005% 6$ 6$ 0$ 7$ 241 - Transportation Development Act Fund 13,766.00 0.006% 7$ 7$ 0$ 7$ 246 - Asset Forfeiture Fund 1,277,978.00 0.516% 661$ 661$ 22$ 684$ 249 - Supplemental Law Enforcement Fund 503,571.00 0.203% 261$ 261$ 9$ 269$ 250 - Park and Open Space Development Fund 2,141,984.00 0.864% 1,109$ 1,109$ 37$ 1,146$ 251 - Public Facility Development Fund 2,081,312.00 0.840% 1,077$ 1,077$ 36$ 1,114$ 252 - Arterial Street Construction Fund 4,599,365.00 1.855% 2,381$ 2,381$ 80$ 2,461$ 253 - Traffic Signals Fund 1,497,549.00 0.604% 775$ 775$ 26$ 801$ 254 - Freeway Interchange Fund 3,582,554.00 1.445% 1,854$ 1,854$ 63$ 1,917$ 260-30 - Street Lighting District #1 Fund 32,538.00 0.013% 17$ 17$ 1$ 17$ 261-30 - CFD 2004-1 Assessments Fund 289,602.00 0.117% 150$ 150$ 5$ 155$ 263-30 - Landscape Maintenance District Fund 44,959.00 0.018% 23$ 23$ 1$ 24$ 305 - General Debt Service Fund 216,504.00 0.087% 112$ 112$ 4$ 116$ 405 - Storm Drain Construction Fund 2,430,008.00 0.980% 1,258$ 1,258$ 42$ 1,300$ 406 - Safety / City Hall Replacement Fund 2,642,314.00 1.066% 1,368$ 1,368$ 46$ 1,414$ FY23. FULL COST ALLOCATION PLAN
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101-50- 502 - Revenue .
.

ALLOCATION DETAIL .

Allocation Allocated Gross First Second
Units Percent Allocation Allocation Allocation Total
501-40 - Water Fund 58,086,217.00 23.432% 30,064$ 30,064$ 1,016$ 31,080$ 508 - Source Acquisition Fund 1,490,119.00 0.601% 771$ 771$ 26$ 797$ 511-30 - Solid Waste 8,687,976.00 3.505% 4,497$ 4,497$ 152$ 4,649$ 517 - California St. Landfill Closure Fund 7,512,003.00 3.030% 3,888$ 3,888$ 131$ 4,019$ 519 - Solid Waste Capital Improvement 5,615,722.00 2.265% 2,907$ 2,907$ 98$ 3,005$ 521-40 - Wastewater Fund 20,446,519.00 8.248% 10,583$ 10,583$ 358$ 10,940$ 529 - Wastewater Capital Improvement Fund 1,645,286.00 0.664% 852$ 852$ 29$ 880$ 531-40 - Nonpotable Water Fund 2,559,433.00 1.032% 1,325$ 1,325$ 45$ 1,369$ 532 - Nonpotable Capital Improvement Fund 1,577,480.00 0.636% 816$ 816$ 28$ 844$ 538-30 - Groves Fund 53,223.00 0.021% 28$ 28$ 1$ 28$ 562-30 - Cemetery Fund 3,443,978.00 1.389% 1,783$ 1,783$ 60$ 1,843$ 564-30 - Aviation Fund 378,704.00 0.153% 196$ 196$ 7$ 203$ 602-12 - Liability Self Insurance Fund 3,110,914.00 1.255% 1,610$ 1,610$ 54$ 1,665$ 604-50 - Information Technology Services Fund 2,471,861.00 0.997% 1,279$ 1,279$ 43$ 1,323$ 606-12 - Workers' Compensation Fund 3,554,984.00 1.434% 1,840$ 1,840$ 62$ 1,902$ 607-30 - Equipment Maintenance Fund 4,288,144.00 1.730% 2,219$ 2,219$ 75$ 2,294$ 608-50 - Utility Billing Fund 1,054,805.00 0.426% 546$ 546$ 18$ 564$ 609 - Payroll Clearing 754,327.00 0.304% 390$ 390$ 13$ 404$ 705 - Simonds Endowment 38,279.00 0.015% 20$ 20$ 1$ 20$ 706 - Pauline Stancliff Memorial Trust 22,626.00 0.009% 12$ 12$ 0$ 12$ 820-16 - Successor to RDA Fund 2,163,557.00 0.873% 1,120$ 1,120$ 38$ 1,158$ Total 247,890,867.00 100.000% 128,303$ 128,303$ 4,117$ 132,420$ .

Allocation Basis: Value of Cash Balance
.

Source of Allocation: Cash Balance Report
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION SUMMARY
101-50- 502 - Revenue
101-11- 110 - City Clerk 19$ 276$ 296$ 101-12- 120 - City Manager 87$ 348$ 434$ 101-12- 121 - Communications & Comm. Relations 67$ 334$ 401$ 101-12- 123 - Purchasing -$ 162$ 162$ 101-12- 125 - Human Resources -$ 2,540$ 2,540$ 101-15- 150 - City Attorney 38$ 359$ 398$ 101-30- 301 - Building Maintenance Division 115,622$ 1,158$ 116,780$ 101-50- 501 - Finance 10,521$ 810$ 11,331$ 101-50- 502 - Revenue 30,649$ 465$ 31,113$ 101-10-100 - City Council 20$ 266$ 286$ 101-12-124 - Print Shop -$ 2$ 2$ 101-16-161 - Economic Development -$ 312$ 312$ 101-16-162 - Building & Safety -$ 863$ 863$ 101-16-163 - Land Use Engineering 11,910$ 292$ 12,202$ 101-16-164 - Planning 6,614$ 980$ 7,594$ 101-19-190 - Library Administration 30$ 1,491$ 1,521$ 101-19-191 - Lincoln Shrine -$ 1$ 1$ 101-20-200 - Patrol Services -$ 12,186$ 12,186$ 101-20-201 - Communications Unit 4,118$ 1,358$ 5,475$ 101-20-202 - Support Services Bureau -$ 3,061$ 3,061$ 101-20-204 - Community Services Bureau -$ 96$ 96$ 101-20-205 - Special Services Bureau 1,691$ 218$ 1,909$ 101-25-250 - Fire Suppression 12,403$ 8,855$ 21,259$ 101-25-251 - Community Risk Reduction -$ 480$ 480$ 101-25-252 - Training Program -$ 53$ 53$ 101-25-254 - Emergency Preparedness 1,581$ 76$ 1,657$ 101-30-300 - FCS - Administration 20$ 631$ 651$ 101-30-302 - Electrical 20$ -$ 20$ 101-30-303 - Parks 2,165$ 2,232$ 4,397$
101-30-304 - Streets 2,859$ -$ 2,859$
Total
Revenue
Support Investments
FY23. FULL COST ALLOCATION PLAN
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ALLOCATION SUMMARY
101-50- 502 - Revenue
Total
Revenue
Support Investments
101-30-305 - Trees -$ 900$ 900$
101-30-306 - Code Enforcement 31,401$ 317$ 31,719$ 101-30-309 - Recreation and Senior Services 16,582$ 1,170$ 17,752$ 101-30-310 - City Hall - State Street 916$ 464$ 1,381$ 101-30-311 - Animal Services 4,621$ 385$ 5,006$ 101-40-400 - Engineering 23,639$ 1,135$ 24,774$ 101-40-401 - Streets & Inspections -$ 1,894$ 1,894$ 101-40-402 - Electrical -$ 747$ 747$ 200 - Grants 1,993$ 1,127$ 3,120$
205-25 - Emergency Medical Services Fund 755$ -$ 755$ 206 - Household Hazardous Waste Fund 4,400$ 148$ 4,548$ 207 - Gas Tax 1,893$ -$ 1,893$
209 - Transportation 30$ 127$ 157$
210 - Measure I Fund (2010) 513$ 1,461$ 1,975$ 211-40 - PARIS 20$ 771$ 791$
221 - Air Quality Improvement Fund 201$ 216$ 417$ 223 - Traffic Safety 4,802$ -$ 4,802$
227 - Open Space Fund 2,789$ 1,196$ 3,985$
236 - Downtown Redlands Business Area Fund 4,037$ 22$ 4,060$ 237 - Parking Authority Fund 534$ 2$ 535$ 238 - Public Art Fund -$ 7$ 7$
241 - Transportation Development Act Fund 30$ 7$ 38$ 246 - Asset Forfeiture Fund 554$ 684$ 1,238$ 249 - Supplemental Law Enforcement Fund 262$ 269$ 531$ 250 - Park and Open Space Development Fund 3,191$ 1,146$ 4,338$ 251 - Public Facility Development Fund 12,192$ 1,114$ 13,306$ 252 - Arterial Street Construction Fund 9,615$ 2,461$ 12,076$ 253 - Traffic Signals Fund 3,765$ 801$ 4,567$ 254 - Freeway Interchange Fund 3,665$ 1,917$ 5,582$ 260-30 - Street Lighting District #1 Fund 524$ 17$ 541$ FY23. FULL COST ALLOCATION PLAN
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ALLOCATION SUMMARY
101-50- 502 - Revenue
Total
Revenue
Support Investments
261-30 - CFD 2004-1 Assessments Fund 624$ 155$ 779$ 263-30 - Landscape Maintenance District Fund 534$ 24$ 558$ 305 - General Debt Service Fund 654$ 116$ 770$ 405 - Storm Drain Construction Fund 3,151$ 1,300$ 4,451$ 406 - Safety / City Hall Replacement Fund 50$ 1,414$ 1,464$ 501-40 - Water Fund 53,339$ 31,080$ 84,419$
508 - Source Acquisition Fund 1,409$ 797$ 2,207$ 509 - Water Capital Improvement 3,725$ -$ 3,725$ 511-30 - Solid Waste 27,837$ 4,649$ 32,486$
517 - California St. Landfill Closure Fund -$ 4,019$ 4,019$ 519 - Solid Waste Capital Improvement 3,423$ 3,005$ 6,428$ 521-40 - Wastewater Fund 20,719$ 10,940$ 31,660$ 529 - Wastewater Capital Improvement Fund 3,886$ 880$ 4,766$ 531-40 - Nonpotable Water Fund 1,359$ 1,369$ 2,729$ 532 - Nonpotable Capital Improvement Fund 161$ 844$ 1,005$ 538-30 - Groves Fund 544$ 28$ 572$
562-30 - Cemetery Fund 9,544$ 1,843$ 11,387$ 564-30 - Aviation Fund 7,641$ 203$ 7,844$ 602-12 - Liability Self Insurance Fund 1,409$ 1,665$ 3,074$ 604-50 - Information Technology Services Fund 30$ 1,323$ 1,353$ 606-12 - Workers' Compensation Fund 282$ 1,902$ 2,184$ 607-30 - Equipment Maintenance Fund 19,270$ 2,294$ 21,564$ 608-50 - Utility Billing Fund 19,904$ 564$ 20,468$ 609 - Payroll Clearing 121$ 404$ 524$ 705 - Simonds Endowment -$ 20$ 20$ 706 - Pauline Stancliff Memorial Trust -$ 12$ 12$ 810 - Community Facilities District Fund 50$ -$ 50$ 820-16 - Successor to RDA Fund 101$ 1,158$ 1,258$ Total 513,128$ 132,420$ 645,549$
FY23. FULL COST ALLOCATION PLAN
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City Council/Successor Agency Meeting K. 1.

DATE: 12/05/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the agreement with Tec Equipment, Inc. for the supply of Original Equipment Manufacturer (OEM) autocar parts for an amount not to exceed $180,000 for the initial term, with the option to extend for two additional one-year terms for a total amount not-to-exceed $540,000 (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve an agreement with Tec Equipment, Inc. for the supply of OEM autocar parts for an amount not to exceed $180,000 for the initial term, with the option to extend for two additional one-year terms for a total amount not-to-exceed $540,000.

RECOMMENDATION:

Staff recommends that the City Council approve an agreement with Tec Equipment, Inc. for the supply of OEM Autocar parts in an amount not to exceed $180,000 for the initial term, with the option to extend for two (2) additional one-year (1) terms for a total amount not-to-exceed $540,000.

DISCUSSION:

The City of Redlands Facilities and Community Services Department's Equipment Maintenance Division oversees the maintenance of approximately 470 vehicles and the City’s fuel station. Among the City's vehicles, there are currently 10 front and side loader autocar solid waste vehicles in service and operating in day to day operations. Due to required maintenance and anticipated repairs of solid waste autocar vehicles, staff is requesting an agreement with Tec Equipment. Inc. for the supply of OEM Autocar parts.

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Equipment. Inc. for the supply of OEM Autocar parts.

In accordance with the City's procurement guidelines, a formal Request for Bids (RFB) was advertised for the supply of OEM Autocar parts. On October 12, 2023, the City Clerk's office received and opened one bid. Staff evaluated the bid for conformance with the scope of services and qualifications and verified the total price as shown in the table below. Tec Equipment, Inc. met all the bidding requirements and was deemed the only apparent bidder.

Vendor Name Amount
Tec Equipment, Inc. $97,475
Therefore, staff is recommending that the City Council approve an agreement with Tec Equipment, Inc. for the supply of OEM Autocar parts in an amount not to exceed $180,000 for the initial term, with the option to extend for two additional one-year terms for a total amount not-to-exceed $540,000.

ALTERNATIVES:

City Council may elect not to approve the agreement and provide alternative direction to staff.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramotvitz-Daniel, Procurement Manager
PREPARED BY:

Larry Alms, Senior Administrative Assistant
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Fiscal Impact
Fiscal Year: FY 2023-24
Amount: $180,000
Budgeted Y/N: Y
Account No.: 607900
Discussion:

Sufficient funding for this service is included in the Equipment Maintenance Division's (607900) budget for Fiscal Year 2023-24 as approved by City Council. Costs associated with any future renewal terms of the agreement will be included in subsequent budget requests prepared by the Department.

Attachments
A. Agreement
B. City Clerk's Bid Report
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NPS-2.1 (8.22)

I:\cmo\Agreements\Tec Equipment, Inc. Agreement FY22-0305.docx-ms 1 AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for the provision of a supply of Original Equipment Manufacturer (OEM) autocar parts (“Agreement”) is made and entered in this 5th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Tec Equipment, Inc., an Oregon corporation (“Contractor”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform the supply of original equipment manufacturer (OEM) autocar parts services for City (the “Services”).

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Contractor shall comply with applicable federal, state, and local laws and regulations in the performance of this agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Tabitha Crocker, Facilities and Community Services Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

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I:\cmo\Agreements\Tec Equipment, Inc. Agreement FY22-0305.docx-ms 2 4.2 The term of this Agreement shall be from the Effective Date of this Agreement and will expire on June 30, 2024 (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one -year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

4.3 If Contractor’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 Compensation: The compensation for Contractor’s performance of the Services shall not exceed the amount of One Hundred Eighty Thousand Dollars ($180,000) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor’s performance for the Services shall not exceed the amount of One Hundred Eighty Thousand Dollars ($180,000) for the first Extended Term; and One Hundred Eighty Thousand Dollars ($180,000) for the second Extended Term, bringing the total pos sible amount of compensation to a not -to-exceed amount of Five Hundred Forty Thousand Dollars ($540,000). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not -to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Price and Fee Schedule,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractors’ invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom.

City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk Georgia Field, Office Manager
City of Redlands Tec Equipment, Inc.
35 Cajon Street 1440 Randall Ave.

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I:\cmo\Agreements\Tec Equipment, Inc. Agreement FY22-0305.docx-ms 3 P.O. Box 3005 (mailing) Fontana, CA 92335
Redlands, CA 92373 [email protected]
[email protected] 909-349-0200
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.

Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

I:\cmo\Agreements\Tec Equipment, Inc. Agreement FY22-0305.docx-ms 4 the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule, or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend , or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fe es for the use of in - house counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be d eemed to have been Redlands Regular Meeting of 12-05-23
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I:\cmo\Agreements\Tec Equipment, Inc. Agreement FY22-0305.docx-ms 5 employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project re lated data, drawings, spe cifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein , an y amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tr ied and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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I:\cmo\Agreements\Tec Equipment, Inc. Agreement FY22-0305.docx-ms 6 IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS TEC EQUIPMENT, INC.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Georgia Field, Office Manager

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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I:\cmo\Agreements\Tec Equipment, Inc. Agreement FY22-0305.docx-ms 7 EXHIBIT "A"

SCOPE OF SERVICES

All items provided under this Agreement shall be Autocar original equipment manufacturer (OEM) line of replacement parts. All items provided under this Agreement shall be equivalent in function and workmanship to the parts originally supplied on the vehicle(s) unless superseded by the vehicle/equipment manufacturer. No generic parts shall be supplied.

Contractor shall be an established and factory authorized OEM parts dealer and/or service center for Autocar products.

Contractor shall furnish all supplies and materials to the satisfaction of the City.

All items provided under this agreement shall comply with all applicable Federal, State, and local regulations including State of California Vehicle Code, if applicable.

Availability and timely delivery are critical to the award and maintenance of this Agreement. Failure to maintain adequate inventory or provide timely delivery shall be grounds for termination.

Contractor shall accept the return of unused and undamaged items purchased through this Agreement at 100% of the contract price.

The provisions of this Agreement shall in no way prohibit the City from purchasing the same products and/or services listed herein from another supplier.

Warranty:

Any suppliers or manufacturers’ standard warranty coverage must be extended to the City.

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I:\cmo\Agreements\Tec Equipment, Inc. Agreement FY22-0305.docx-ms 8 EXHIBIT "B"

PRICE AND FEE SCHEDULE

It is understood that the specific parts ordered may vary according to the needs of the City. Quantities may be increased or reduced without invalidating any of the unit prices.

Parts Description Unit Price
Heater Core $260.51
Regulator Control $1000.19
Fan Shroud $1837.99
Fan Blade 28” $257.61
Steering Wheel 2 Spoke $326.34
F76 Gear Box $882.09
F453 Spark Plug $42.23
Fan Belt $111.03
Oil Filter $47.71
Window Regulator $332.61
Not to Exceed Markup Percent for other Parts 20%

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I:\cmo\Agreements\Tec Equipment, Inc. Agreement FY22-0305.docx-ms 9 EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply wit h such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

TEC EQUIPMENT, INC.

By: Date: ___________________
Georgia Field, Office Manager

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City Council/Successor Agency Meeting K. 2.

DATE: 12/05/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the agreement with Bernell Hydraulics Inc. for the supply of Original Equipment Manufactured (OEM) Parker Hannifin Hydraulic Hoses and Accessories for an amount not-to-exceed $150,000 for the initial term, with the option to extend for two additional one-year terms for a total amount not-to-exceed $450,000 (Facilities and Community Services Director Crocker) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve an agreement with Bernell Hydraulics Inc. for the supply of OEM Parker Hannifin Hydraulic Hoses and Accessories in an amount not-to-exceed $150,000 for the initial term, with the option to extend for two additional one-year terms for a total amount not-to-exceed $450,000.

RECOMMENDATION:

Staff recommends the City Council approve an agreement with Bernell Hydraulics Inc. for the supply of OEM Parker Hannifin Hydraulic Hoses and Accessories in an amount not-to-exceed $150,000 for the initial term, with the option to extend for two additional one-year terms for a total amount not-to-exceed $450,000.

DISCUSSION:

The City of Redlands Facilities and Community Services Department's Equipment Maintenance Division oversees the maintenance of approximately 470 vehicles and the City’s fuel station. Among the City's vehicles, 35 front and side loader solid waste vehicles are in service in day-to-day operations. The most frequent and anticipated repairs of solid waste trucks are related to the hydraulic system. To perform hydraulic repairs, it is imperative to have a supply Redlands Regular Meeting of 12-05-23
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hydraulic system. To perform hydraulic repairs, it is imperative to have a supply of OEM Parker Hannifin Hydraulic Hoses and Accessories. Therefore, staff is requesting an agreement with Bernell Hydraulics, Inc. to supply the OEM Parker Hannifin Hydraulic Hoses and Accessories. Per the purchasing guidelines, this amount requires City Council approval.

In accordance with the City's procurement guidelines, a formal Request for Bids (RFB) was advertised for the supply of OEM Parker Hannifin Hydraulic Hoses and Accessories. On October 2, 2023, the City Clerk's office received and opened one bid. Staff evaluated the bid for conformance with the scope of services and qualifications and verified the total price as shown in the table below. Bernell Hydraulics, Inc. met all the bidding requirements and was deemed the only apparent bidder.

Vendor Name Amount
Bernell Hydraulics Inc. $5,975.85
Staff is recommending that the City Council approve an agreement with Bernell Hydraulics, Inc. for the supply of OEM Parker Hannifin Hydraulic Hoses and Accessories in an amount not-to-exceed $150,000 for the initial term through Fiscal Year 2023-24, with the option to extend by two additional one-year terms for a total amount not-to-exceed $450,000.

ALTERNATIVES:

City Council may choose to reject the agreement with Bernell Hydraulics Inc.

However, this will impact the repairs and availability of solid waste and heavy duty vehicles to be placed in service.

STRATEGIC PLAN:

Not Applicable.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
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REVIEWED BY:

Larry Alms, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2023-24
Amount: $150,000
Budgeted Y/N: Y
Account No.: 607900
Discussion:

Attachments
A. Agreement with Bernell Hydraulics
B. Bid Report
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AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for the provision of Original Equipment Manufacturer (OEM) Parker Hannifin Hydraulic Hoses and Accessories (“Agreement”) is made and entered in this 5th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Bernell Hydraulics Inc., a California corporation (“Contractor”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform supply of OEM Parker Hannifin Hydraulic Hoses and Accessories services for City (the “Services”).

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

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4.2 The term of this Agreement shall be from the Effective Date of this Agreement (the “Initial Term”) and will expire on June 30, 2024 (the “Initial Term”) . The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one -year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to t he expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 Compensation: The compensation for Contractor’s performance of the Services shall not exceed the amount of One Hundred Fifty Thousand Dollars ($150,000) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor’s performance for the Services shall not exceed the amount of One Hundred Fifty Thousand Dollars ($1 50,000) for the first Extended Term; and One Hundred Fifty Thousand Dollars ($1 50,000) for the second Extended Term, bringing the total possible amount of compensation to a not -to-exceed amount of Four Hundre d Fifty Thousand Dollars ($450,000). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Price and Fee Schedule,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spe nt, and by whom. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by fir st class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

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CITY CONTRACTOR
City Clerk Rob Kinnee
City of Redlands Bernell Hydraulics Inc.
35 Cajon Street P.O. Box 417
P.O. Box 3005 (mailing) Rancho Cucamonga, 91739
Redlands, CA 92373 [email protected]
[email protected] 909-899-1751
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees, and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

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ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

ARTICLE 8 – GENERAL CONSIDERATIONS

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8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

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IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS BERNELL HYDRAULICS INC.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Rob Kinnee, Territory Sales Manager

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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7 I:\cmo\Agreements\Bernell Hydraulics Inc. Agreement FY22-0304.docx-ms EXHIBIT "A"

SCOPE OF SERVICES

The Contractor will be responsible for the supply and delivery of OEM Parker Hannifin Hydraulic Hoses and Accessories.

All items provided under this agreement shall be OEM Parker Hannifin Hydraulic Hoses and Accessories line of replacement parts. All items provided under this agreement shall be equivalent in function and workmanship to the parts originally supplied on the vehicle(s) unless superseded by the vehicle/equipment manufacturer. No generic parts shall be supplied.

Contractor shall be an established and factory authorized original equipment manufacturer (OEM) parts dealer and/or service center for Parker Hannifin Hydraulic Hoses and Accessories.

Contractor shall furnish all supplies and materials to the satisfaction of the City of Redlands.

All items provided under this agreement shall comply with all applicable Federal, State, and local regulations including State of California Motor Vehicle Code, if applicable.

Contractor shall accept the return of unused and undamaged items purchased through this agreement at 100% of the contract price.

The provisions of this agreement shall in no way prohibit the City from purchasing the same products and/or services listed herein from another supplier.

Items ordered should be delivered as soon as possible, but no later than three (3) business days from the date of each order. Availability and timely delivery are critical to the award and maintenance of this agreement. Failure to maintain adequate inventory or provide timely delivery shall be grounds for termination.

DELIVERY LOCATION: 1270 W. Park Avenue, Building E., Redlands, CA. 92373

Warranty:

Any suppliers or manufacturers’ standard warranty coverage must be extended to the City of Redlands.

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8 I:\cmo\Agreements\Bernell Hydraulics Inc. Agreement FY22-0304.docx-ms EXHIBIT "B"

PRICE AND FEE SCHEDULE

Item Description Item Price
387TC-16 -- GLBL HOSE 3K PSI TC 1" $13.09
10743-8-8 -- FEMALE NPT SWIVEL 43 SRS $8.63
13743-8-8 - FJIC SWIVEL 45'43 SRS $17.48
13943-8-8 - FJIC SWIVEL 90'CRIMP 43 SRS $20.20
14143-8-8-LONG FJIC-90 CRIMP 43 SRS $26.74
11143-8-8 -- SAE FLRLSS FERRUL -FIX 43SRS $15.76
1J043-8-8 -- MALE SEAL LOK 43 SRS $22.96
1JC43-8-8 --43 SRS FORFS SWIVEL SEAL -LOK $11.01
1J743-8-8 - FEMALE SEAL LOK 45'43SRS $22.09
1J943-8-8 - FEM SEAL LOK SWIVEL 90'43 SRS $23.98
1J143-8-8 FEM LONG 90 SEAL LOK 43 SRS $31.97
11543-8-8 SAE CD61 FLANGE 43 SRS CRIMP $39.06
11743-8-8 SAE CD6145'FLANGE 43 SRS $42.90
919-10 - TFE SS BARID HOSE $14.09
10691N-1010- FJIC PARFLEX TFE HOSE FTG $17.78
Not to Exceed Markup Percent for other Parts 20%

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NPS-2.1 (8.22)

9 EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

BERNELL HYDRAULICS INC.

By: Date: ___________________
Rob Kinnee, Territory Sales Manager

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City Council/Successor Agency Meeting K. 3.

DATE: 12/05/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Resolution No. 8527 approving ten (10) Homeless Resource Services Agreements with Encampment Resolution Funding Grant totaling $3,498,975 with partners as identified in the grant proposal and award, and determination that the agreements are exempt from environmental review pursuant to Section 15301 of the State’s guidelines implementing the California Environmental Quality Act (Homeless Coordinator David Rabindranath)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move to determine that adoption of Resolution No. 8527 approving the agreements for the Homeless Solutions Division is exempt from environmental review pursuant to Section 15301 of the State’s guidelines implementing the California Environmental Quality Act; and

1. I move to adopt Resolution No. 8527 approving ten (10) Homeless Resource Services agreements totaling $3,498,975.00 with partners identified in the Encampment Resolution Funding Grant proposal and award to provide shelter, rapid rehousing, housing, and employment services to the homeless population in Redlands.

2. RECOMMENDATION:

Staff recommends City Council adopt Resolution No. 8527 approving Homeless Resource Services agreements with partners identified in the Encampment Resolution Funding Grant proposal and award to provide shelter, rapid rehousing, housing, and employment services to the homeless population in Redlands.

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Staff further recommends that the City Council determine that the approval of the agreements is exempt from environmental review pursuant to Section 15301 of the State’s guidelines implementing the California Environmental Quality Act.

DISCUSSION:

The State of California has established the Encampment Resolution Funding Program (“ERF” or “Program”) which is administered by the California Interagency Council on Homelessness (“Cal ICH”) in the Business, Consumer Services and Housing Agency (“Agency”). ERF provides one-time, competitive grant funds for Continuum of Care and/or Local Jurisdictions. To date, there have been two rounds of the Encampment Resolution Funding Program.

The City of Redlands has been awarded $4,529,069 in ERF funds to resolve the experience of unsheltered homelessness for people residing in encampments.

Resolving these experiences of homelessness has the intent of addressing the safety and wellness of people within encampments, resolving critical encampment concerns, and transitioning individuals into interim shelter with clear pathways to permanent housing or directly into permanent housing, using data-informed, non-punitive, low-barrier, person-centered, Housing First, and coordinated approaches.

The Homeless Solutions Division will be leading the efforts to coordinate outreach teams, emergency shelter placements, rapid rehousing support, and employment services to individuals who meet the criteria of the grant funding.

As part of the City of Redlands grant proposal, the below listed local agencies, organizations, and businesses were identified as partners to perform specific program tasks. Resolution No. 8527 will approve agreements with these partners to perform the tasks required to meet program milestones and goals which include permanent housing placement for a minimum of 200 chronically or literally homeless individuals from the City of Redlands.

The Redlands Chamber of Commerce will provide employment services to individuals once placed in permanent housing in an effort to ensure sustainability of the placement. The agreement will be in the amount of seventy-five thousand dollars ($75,000).

Family Service Association of Redlands will provide rapid rehousing services, including placements into permanent housing opportunities, for homeless individuals in Redlands. Rapid re-housing will include payment of deposits and up to six months of rent to help ensure the sustainability of the placement. The agreement will be in the amount of one million nine thousand four hundred eighty-seven dollars and fifty cents ($1,009,487.50).

Goodwill Southern California will provide employment services Redlands Regular Meeting of 12-05-23
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Goodwill Southern California will provide employment services to individuals once placed in permanent housing in an effort to ensure sustainability of the placement. The agreement will be in the amount of seventy-five thousand dollars ($75,000).

The Salvation Army will provide rapid re-housing services, including placements into permanent housing opportunities for homeless individuals in Redlands. Rapid re-housing will include payment of deposits and up to six months of rent to help ensure the sustainability of the placement. The agreement will be in the amount of one million nine thousand four hundred eighty-seven dollars and fifty cents ($1,009,487.50).

The Salvation Army will provide an outreach team of two staff to work in the community to engage, screen, connect with services, and refer for additional support chronically or literally homeless persons in Redlands.

The agreement will be in the amount of two hundred twenty-five thousand dollars ($225,000.00).

The Salvation Army will provide emergency shelter beds to homeless individuals for up to 30 days while a permanent housing solution can be located. The agreement will be in the amount of one hundred fifteen thousand dollars ($115,000.00).

Step Up On Second will provide an outreach team of two staff to work in the community to engage, screen, connect with services, and refer for additional support chronically or literally homeless persons in Redlands.

The agreement will be in the amount of three hundred thousand dollars ($300,000.00).

Step Up On Second will provide continued operations and support of those once chronically or literally homeless in Redlands through the Step Up In Redlands facility that was funded by HomeKey 2 Grant funds and currently houses more than 100 individuals. The agreement will be in the amount of three hundred thousand dollars ($300,000.00).

SB Express One LLC. will provide emergency shelter beds in the form of hotel rooms to homeless individuals for up to 30 days while a permanent housing solution can be located. The agreement will be in the amount of three hundred thousand dollars ($300,000.00).

The Youth Hope Foundation will provide an outreach team of two staff to work in the community to engage, screen, connect with services, and refer for additional support teen and young adult homeless persons in Redlands. The agreement will be in the amount of ninety thousand dollars ($90,000.00).

The agreements with our local partner agencies and organizations included in Redlands Regular Meeting of 12-05-23
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The agreements with our local partner agencies and organizations included in this resolution add up to a total of three million four hundred ninety-eight thousand nine hundred seventy-five dollars ($3,498,975.00). The remaining grant funds awarded to the City through the ERF program are allocated to city staff, including two outreach workers and administrative assistant, as well as supplies, equipment, and administrative costs.

ALTERNATIVES:

Approval of these agreements is paramount to the successful implementation and outcome of the ERF grant.

STRATEGIC PLAN:

Priority B.4 Homelessness
SUBMITTED BY:

Christopher Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Don Craw, Sr. Manager, Facilities and Community Services Fiscal Impact
Fiscal Year: 2023-24
Revenue Generating: NO
Appropriation Required Y/N: NO
Amount: $3,498,975
Budgeted Y/N: YES
Account No.: 200120
Discussion:

Grant funds have been budgeted based on award.

Attachments
Resolution 8527
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Resolution 8527
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Exhibit H
Exhibit I
Exhibit J
Associated Grant Agreement
NOFA
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1 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms RESOLUTION NO. 8527

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

APPROVING HOMELESS RESOURCE SERVICE AGREEMENTS

FUNDED THOUGH ENCAMPMENT RESOLUTIONS FUNDING GRANT

WHEREAS, The City of Redlands (“City”) was awarded $4,529,069 in grant funds through the Encampment Resolution Funding Program (“ERF”) as administered by the California Interagency Council on Homelessness (“Cal ICH”) to fund the proposal put forth by the City; and

WHEREAS, The City identified numerous partners in the proposal for EFR funds to provide the resources, staffing, and capacity needed to service the population of unsheltered homeless within the City; and

WHEREAS, The City seeks to enter into agreements with these pre -identified partners to provide outreach, shelter, housing, and employment services to the target population through the use of the ERF grant funds.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section1. The City Council hereby approves the Homeless Resource Service Agreement with The Redlands Chamber of Commerce in the amount of seventy-five thousand dollars ($75,000) to provide employment services.

Section 2. The City Council hereby approves the Homeless Resource Service Agreement with Family Service Association of Redlands in the amount of one million nine thousand four hundred eighty-seven dollars and fifty cents ($1,009,487.50) to provide rapid rehousing services.

Section 3. The City Council hereby approves the Homeless Resource Service Agreement with Goodwill Industries of Southern California in the amount of seventy-five thousand dollars ($75,000) to provide employment services.

Section 4. The City Council hereby approves the Homeless Resource Service Agreement with The Salvation Army in the amount of one million nine thousand four hundred eighty -seven dollars and fifty cents ($1,009,487.50) to provide rapid rehousing services.

Section 5. The City Council hereby approves the Homeless Resource Service Agreement with The Salvation Army in the amount of two hundred twenty -five thousand dollars ($225,000.00) to provide outreach services.

Section 6. The City Council hereby approves the Homeless Resource Service Agreement with The Salvation Army in the amount of one hundred fifteen thousand dollars ($115,000.00) to provide temporary shelter beds.

Section 7. The City Council hereby approves the Homeless Resource Service Agreement with Step Up On Second Street, Inc. in the amount of three hundred thousand dollars ($300,000.00) to provide outreach services.

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2 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms Section 8. The City Council hereby approves the Homeless Resource Service Agreement with Step Up On Second Street, Inc. in the amount of three hundred thousand dollars ($300,000.00) to provide continued housing and operations at the HomeKey 2 housing facility known as Step Up In Redlands.

Section 9. The City Council hereby approves the Homeless Resource Service Agreement with SB Express One, LLC in the amount of three hundred thousand dollars ($300,000) to provide temporary shelter beds.

Section 10. The City Council hereby approves the Homeless Resource Service Agreement with The Youth Hope Foundation in the amount of ninety thousand dollars ($90,000.00) to provide outreach services.

ADOPTED, SIGNED AND APPROVED this 5th day of December, 2023.

________________________
Eddie Tejeda, Mayor

ATTEST:

____________________________
Jeanne Donaldson, City Clerk
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3 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 5th day of December, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk

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4 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms Exhibit “A”
Homeless Resource Services Agreement
Employment Services

THE REDLANDS CHAMBER OF COMMERCE

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5 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms Exhibit “B”
Homeless Resource Services Agreement
Rapid Rehousing Services

FAMILY SERVICE ASSOCIATION OF REDLANDS

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6 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms Exhibit “C”
Homeless Resource Services Agreement
Employment Services

GOODWILL INDUSTRIES OF SOUTHERN CALIFORNIA

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7 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms Exhibit “D”
Homeless Resource Services Agreement
Rapid Rehousing Services

THE SALVATION ARMY

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8 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms Exhibit “E”
Homeless Resource Services Agreement
Outreach Services

THE SALVATION ARMY

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9 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms Exhibit “F”
Homeless Resource Services Agreement
Shelter Bed Services

THE SALVATION ARMY

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10 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms Exhibit “G”
Homeless Resource Services Agreement
Outreach Services

STEP UP ON SECOND STREET, INC

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11 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms Exhibit “H”
Homeless Resource Services Agreement
Housing Operation Services

STEP UP ON SECOND STREET, INC.

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12 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms Exhibit “I”
Homeless Resource Services Agreement
Shelter Bed Services

SB EXPRESS ONE, LLC

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13 I:\cmo\Resolutions\8527 Approval of ERF Grant Partners.docx-ms Exhibit “J”
Homeless Resource Services Agreement
Outreach Services

THE YOUTH HOPE FOUNDATION

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1 I:\cmo\Agreements\The Redlands Chamber of Commerce ERF Partner Agreement FY22-0308.docx-ms

HOMELESS RESOURCE SERVICES AGREEMENT

This agreement for the provision of Homeless Resource Services (“Agreement”) is made and entered in this 5th day of December 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and The Redlands Chamber of Commerce, a California 501(c)(6) nonprofit public benefit corporation (“Provider”). City and Provider are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Provider agree as follows:

ARTICLE 1 – ENGAGEMENT OF PROVIDER

1.1 This Agreement is being funded by grant funding from the State of California Encampment Resolution Funding Program (“ERF Grant”) and administered by the California Interagency Council on Homelessness (“Cal ICH”). City is a grantee of the ERF Grant.

1.2 City hereby engages Provider to provide homeless resource s and services for City (the “Services”).

1.3 The Services shall be performed by Provider in a professional manner, and Provider represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Providers in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF PROVIDER

2.1 The Services that Provider shall provide are more particularly described in Exhibit “A,” titled, “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Provider shall comply with applicable federal, state , and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws. This Agreement is subject to any additional restrictions, limitations, conditions or statutes, regulations, or any other laws whether federal, State of California or any agency, department, or any political subdivision of the federal or State of California which may affect the provisions, terms or funding of the ERF Grant and this Agreement in any manner.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Provider information in its possession that may reasonably assist Provider in providing the Services.

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authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Provider shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services” (“Services”) which is attached hereto and incorporated herein by this reference.

4.2 The term of this Agreement shall be for a period of no more than twenty-nine (29) months commencing as of the Effective Date, until all available ERF Grant funds have been expended, or unless terminated earlier as provided herein.

4.3 Provider shall provide all information required by City to conform to the reporting and auditing requirements of the ERF Grant for which Services are associated as required by this Agreement.

4.4 If Provider’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Provider to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO PROVIDER

5.1 The t otal compensation for Provider’s Services shall be in the amount of seventy-five thousand dollars ($75,000). City shall pay Provider in full upon execution of this Agreement so that Services can be expedited to the homeless population.

5.2 Provider shall submit monthly reconciliation reports to City describing the Services provided during the preceding month in accordance with Exhibit “B” titled “ Rate Sheet,” which is attached hereto and incorporated herein by this reference. Provider’s reconciliation reports shall include a brief description of the Services performed, client identification, the dates the Services were performed, the value of resources expended, and any other pertinent information related to the Services. Additional ERF Grant auditing and reporting documents requirements are described in Exhibit “C” titled “ ERF Grant Reporting” which is attached hereto and incorporated herein by this reference. Any additional required information or reporting will be requested in writing by the City as needed and shall be provided by Provider in a timely manner.

5.3 Upon termination of Agreement, any unexpended funds shall be returned to the City within 15 days. If at any time during the term of the Agreement, Provider determines or anticipates unexpended funds will be present at termination, Provider is to contact the City in writing and coordinate possible reallocation of funds to ensure service goals of the ERF Grant are met.

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5.4 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first c lass, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY PROVIDER
City Clerk Evan Sanford, Executive Director
City of Redlands The Redlands Chamber of Commerce
35 Cajon Street 47 N. First St.

P.O. Box 3005 (mailing) Redlands, CA 92373
Redlands, CA 92373 [email protected]
[email protected] 909-793-2546
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Provider for the duration of its performance of the Services. Provider shall not perform any Services unless and until the required insurance listed below is obtained by Provider.

Provider shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except u pon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Provider is self-insured or exempt from the workers’ compensation laws of the State of California. Provider shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

connection with Provider’s provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

6.2 Provider shall defend, indemnify , and hold harmless City and its elected and appointed officials, employees, and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of Provider, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Provider covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Provider’s Services. Provider further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Provider agrees it is not a designated employee within the meaning of the Political Reform Act because Provider:

A. Does not make a governmental decision whether to:

7.3 In the event City determines that Provider must disclose its financial interests, Provider shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

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5 I:\cmo\Agreements\The Redlands Chamber of Commerce ERF Partner Agreement FY22-0308.docx-ms

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 No waiver of any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of City to enforce at any time the provisions of this Agreement, or to require at any time, performance by Provider of this Agreement, shall in no way be construed to be a waiver of such provision nor to affect the validity of this Agreement or the right City to enforce the provisions of this Agreement.

8.2 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in - house counsel by a Party.

8.3 Provider shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discr etion of City, results in City’s immediate termination of this Agreement.

8.4 Provider is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Provider or Provider’s employees, except as herein set forth. Provider shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Provider are for its account only, and in no event shall Provider or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Provider shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Provider have any authority, express or implied, to bind City to any obligation.

8.5 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Provider of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Provider’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Provider at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Provider. Upon receipt of a termination notice, Provider shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related d ata, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Provider in performing the Services. Provider shall be compensated on a pro -rata basis for Services completed up to the date of termination.

8.6 This Agreement is valid and enforceable only if sufficient funds are made available from the State of California by legislative appropriation to continue funding the ERF Grant. If the ERF G rant funding is not appropriated by the Legislature or the ERF G rant is terminated or cancelled, the City may terminate this Agreement pursuant to Section 8.4.

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8.7 Provider shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of five (5) years, or for any longer period required by law, from the date of final payment to Provider pursuant to this Agreement. City shall have the right to review, obtain and copy all records and supporting documentation pertaining to the performance of Services under the Agreement.

Such books shall be available upon reasonable notice and during normal business hours for examination, inspecting and copying of records and documentation related to the Services provided under this Agreement, by City at the office of Provider.

8.8 During the performance of this Agreement, Provider and its employees and subcontractors shall not unlawfully discriminate, harass, or allow harassment against an employee or applicant for employment because of sex (gender), sexual orientation, gender identity, gender expression, race, color, ances try, religion, creed, national origin, pregnancy, physical disability, mental disability, medical condition, age, genetic information, marital status, military and veteran status, denial of medical and family care leave, pregnancy disability leave or any other protected class under state or federal law. Provider shall ensure that the valuation and treatment of its employees and applicants for employment are free from such discrimination and harassment. Provider shall comply with the provisions of California law against discriminatory practices relating to such protected classes.

8.9 Provider agrees to comply with the Drug-Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and have or will provide a drug-free workplace.

8.10 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Provider.

8.11 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.12 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences , clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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IN WITNESS WHEREOF, duly authorized representatives of City and Provider have signed in confirmation of this Agreement.

CITY OF REDLANDS THE REDLANDS

CHAMBER OF COMMERCE

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Evan Sanford, Executive Director

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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EXHIBIT "A"

SCOPE OF SERVICES

Provide basic employment services to a minimum of 100 clients as referred by City’s Homeless Solutions Coordinator or designees to the following resources:

• Employment, education and training targeting particular labor market needs; • Employment, education and training targeting particular groups or populations; • Supportive services such as (interview and work clothing, transportation assistance, work items based on need and funding); and
• Intensive career assessment, counseling, and planning. • Occupational classroom training;
• Skills upgrading and retraining;
• On-the-Job Training;
• Job readiness training;
• Soft skills training;
• Private sector operated training;
• Industry-based, customized training based on employer need with up front agreement to hire based on established conditions.

Employment services shall include but not be limited to the following:

• Outreach, intake and orientation to services available; • Initial assessment of skills, aptitudes, abilities, and supportive services; • Job Search and placement assistance including career counseling; • Employment referral and follow-up services for customers attaining employment for not less than 12 months after the first known day of employment (obligation ends when contract is completed).
• Service hours shall be tracked for each client provided with employment resources.

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EXHIBIT "B"

RATE SHEET

Staff Hourly Rate (Fully Burdened) for Employment Services $32.00/hr Supplies / Services Provided Directly to Client Actual Cost Admin Cost 5%

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EXHIBIT "C"

ERF GRANT AUDITING AND REPORTING
Provider shall submit to all reporting and auditing requirements of the ERF Grant including but not limited to the following:

Provide monthly reports of expenditures and services provided that include outreach and service path data at the anonymized level;
Maintain housing status data for persons served in the aggregate; Continued confirmation that projects receiving ERF funds are populated timely into HMIS and use Cal ICH supplied funding codes;
Provider shall maintain and make available, individual, client -level data for persons served by grant funding to the City, in addition to any data reported through local Homeless Management Information System, as required by the ERF Grant for the purposes of research Provider shall comply with the data entry requirements of AB977, located at Welfare and Institutions Code section 8256(d).

Provider shall participate in a program evaluation regarding implementation of the ERF Grant is requested.

For the purpose of evaluation, Cal ICH, or its designee may visit sites related to the project and film, tape, photograph, interview, and otherwise document Grantee’s operations during normal business hours and with reasonable advance notice. Cal ICH will comply with Grantee’s site visit terms d uring any site visits. Provider should maintain active data, documents, and filings in anticipation of this evaluation. Special care should be taken to organize and preserve internal work products that guided implementation of the ERF Grant.

Provider shall coordinate and cooperate with City provided independent certified public accountant for audit purposes if requested.

Record Inspection: Cal ICH or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance under the ERF Grant and this agreement. The Provider agrees to provide the City, Cal ICH, or its designee, with any relevant information requested. The Provider agrees to give the City, Cal ICH or its designee access to its premises, upon reasonable notice and during normal business hours, for the purpose of interviewing employees who might reasonabl y have information related to such records, and of inspecting and copying such books, records, accounts, and other materials that may be relevant to an investigation of compliance with the ERF laws, Cal ICH guidance or directives, the ERF Grant, and this Agreement.

Record Retention: The Provider further agrees to retain all records described above for a minimum period of five (5) years after the termination of this Agreement. If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it.

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EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

PROVIDER,

THE REDLANDS CHAMBER OF COMMERCE

By: Date: ___________________
Evan Sanford, Executive Director

Redlands Regular Meeting of 12-05-23
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HOMELESS RESOURCE SERVICES AGREEMENT

This agreement for the provision of Homeless Resource Services (“Agreement”) is made and entered in this 5th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) an d Family Service Association of Redlands , a California 501 (c)(3) nonprofit public benefit corporation (“Provider”). City and Provider are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Provider agree as follows:

ARTICLE 1 – ENGAGEMENT OF PROVIDER

1.2 City hereby engages Provider to provide homeless resources and services for City (the “Services”).

ARTICLE 2 – SERVICES OF PROVIDER

2.1 The Services that Provider shall provide are more particularly described in Exhibit “A,” titled, “Scope of Services,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Provider information in its possession that may reasonably assist Provider in providing the Services.

3.2 City designates David Rabindranath, Homeless Solutions Coordinator, as City’s representative with respect to performance of the Services, and such person shall have the Redlands Regular Meeting of 12-05-23
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authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Provider shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled , “Scope of Services” (“Services”) which is attached hereto and incorporated herein by this reference.

4.2 The term of this Agreement shall be for a period of no more than thirty (3 0) months commencing as of the Effective Date, until all available ERF Grant funds have been expended, or unless terminated earlier as provided herein.

4.3 Provider shall provide all information required by City to conform to the reporting and auditing requirements of the ERF Grant for which Services are associated as required by this Agreement.

ARTICLE 5 – PAYMENTS TO PROVIDER

5.1 The total compensation for Provider’s Services shall be in the amount of one million nine thousand four hundred eighty-seven dollars and fifty cents ($1,009,487.50). City shall pay Provider in full upon execution of this Agreement so that Services can be expedited to the homeless population.

5.2 Provider shall submit monthly reconciliation reports to City describing the Services provided during the preceding month in accordance with Exhibit “B” titled, “Rate Sheet,” which is attached hereto and incorporated herein by this reference. Provider’s reconciliation reports shall include a brief description of the Services performed, client identification, the dates the Services were performed, the value of resources expended, and any other pertinent information related to the Services. Additional ERF Grant auditing and reporting documents requirements are described in Exhibit “C” titled “ ERF Grant Reporting” which is attached hereto and incorporated herein by this reference. Any additional required information or reporting will be requested in writing by the City as needed and shall be provided by Provider in a timely manner.

5.3 Upon termination of Agreement, any unexpended funds shall be returned to the City within 15 days. If at any time during the term of the Agreement, Provider determines or anticipates unexpended funds will be present at termination, Provider is to contact the City in writing Redlands Regular Meeting of 12-05-23
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and coordinate possible reallocation of funds to ensure service goals of the ERF Grant are met.

CITY PROVIDER
City Clerk Kyra Stewart, Executive Director
City of Redlands Family Service Association of Redlands 35 Cajon Street 612 Lawton St.

P.O. Box 3005 (mailing) Redlands, CA 92374
Redlands, CA 92373 [email protected]
[email protected] 909-793-2673
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Provider is self-insured or exempt from the workers’ compensation laws of the State of California. Provider shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

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C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Provider owned vehicles used in connection with Provider’s provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

ARTICLE 7 – CONFLICTS OF INTEREST

7.2 Provider agrees it is not a designated employee within the meaning of the Political Reform Act because Provider:

A. Does not make a governmental decision whether to:

7.3 In the event City determines that Provider must disclose its financial interests, Provider shall complete and file a Fair Political Practices Commission Form 700, Statement of Redlands Regular Meeting of 12-05-23
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Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

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8.7 Provider shall maintain books, ledgers, invoices, accounts , and other records and documents evidencing costs and expenses related to the Services for a period of five (5) years, or for any longer period required by law, from the date of final payment to Provider pursuant to this Agreement. City shall have the right to review, obtain and copy all records and supporting documentation pertaining to the performance of Services under the Agreement. Such books shall be available upon reasonable notice and during normal business hours for examination, inspecting and copying of records and documentation related to the Services provided under this Agreement, by City at the office of Provider.

8.9 Provider agrees to comply with the Drug-Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and have or will provide a drug-free workplace.

8.12 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained Redlands Regular Meeting of 12-05-23
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herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Provider have signed in confirmation of this Agreement.

CITY OF REDLANDS FAMILY SERVICE ASSOCIATION OF

REDLANDS

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Kyra Stewart, Executive Director

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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EXHIBIT "A"

SCOPE OF SERVICES

Provide rapid re -housing services for minimum of 100 clients as referred by City Homeless Solutions Coordinator or designees including but not limited to the following:

Housing Navigation:
• Receive referrals from City of Redlands and affiliated outreach teams. • Seek to move homeless individuals off the streets into shelters, hotels, transitional or bridge housing.
• Develop a housing plan with each homeless individual. • Identify barriers to housing and plan to address them. • Help individuals to acquire paperwork and documents needed for housing. • Arrange for and accompany individual/family through housing process. • Complete applications to landlords in coordination with City of Redlands team. • Complete subsidy applications and recertifications.
• Offer assistance to tenants in requesting and obtaining a reasonable accommodation. • Provide/Arrange for security deposits.
• Assist tenant with move in once housing is obtained.
• Acquire basic necessities.
• Arrange for utility deposits.
• Advocating with Property Management and other services providers. • Provide up to 6 months rental assistance (case by case).

Tenancy Supports/Housing Retention:
• Providing early identification and intervention for behaviors that may jeopardize housing, such as late rental payment and other lease violations. • Education and training on the tenant and landlord's roles, rights, and responsibilities; lodger and owner, shelter participation.
• Coaching on developing and maintaining critical relationships with landlords/property managers to foster successful tenancy. • Assistance in resolving disputes with landlords and/or neighbors to reduce risk of eviction or other adverse action.
• Advocacy and linkage with community resources to prevent eviction when housing is, or may potentially become, jeopardized.
• Coordinating with the individual on a regular basis to reflect current needs and address existing or recurring housing retention barriers; and • Continuing training in being a good tenant and lease compliance, including ongoing support with activities related to household management.

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• Assisting with residents' daily living activities and linking them to other supportive services and physical health care services in order to continue to improve their independent living skills.
• Working to promote lease compliance and successful tenancy. • Assist tenants in requesting and obtaining reasonable accommodation s during the tenancy.
• Working with eligible households in imminent danger of losing their housing including, being evicted to avoid finalization of the eviction process through voluntary departure.
• Ongoing communication with City of Redlands and other ERF grant partners regarding rental subsidy oversight.
• Assist consumers with additional moves if required.
• Maintain ongoing relationship with the Case Manager and housed consumer.

Case Management:
• Individual Service and Support Plan development.
• Coordination with medical, dental, and mental health providers. • Coaching and Crisis intervention.
• Transportation to appointments.
• Independent living skills coaching.
• Linkages to education, job skills training, and employment or assist with acquiring benefits.
• Maintain the ongoing relationship with the Tenancy Supports staff. • Case manage client up to 6 months.

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EXHIBIT "B"

RATE SHEET

Staff Hourly Rate (Fully Burdened) for Case Management / Housing Navigation
$32.00/hour
Housing Costs (Deposits, Rent) Paid on behalf of Client Actual Cost Supplies / Services Provided Directly to Client Actual Cost Mileage Current IRS Rate
Admin Cost 5%

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EXHIBIT "C"

ERF GRANT AUDITING AND REPORTING
Provider shall submit to all reporting and auditing requirements of the ERF Grant including , but not limited to the following:

Provide monthly reports of expenditures and services provided that include outreach and service path data at the anonymized level.

Maintain housing status data for persons served in the aggregate.

Continued confirmation that projects receiving ERF funds are populated timely into HMIS and use Cal ICH supplied funding codes.

Provider shall comply with the data entry requirements of AB977, located at Welfare and Institutions Code section 8256(d).

Provider shall participate in a program evaluation regarding implementation of the ERF Grant is requested.

Provider shall coordinate and cooperate with City provided independent certified public accountant for audit purposes if requested.

Record Inspection: Cal ICH or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance under the ERF Grant and this agreement. The Provider agrees to provide the City, Cal ICH, or its designee, with any relevant information requested. The Provider agrees to give the City, Cal ICH or its designee access to its premises, upon reasonable notice and during normal business hours, for the purpose of interviewing employees who might reasonably have information related to such records, and of inspecting and copying such books, records, accounts, and other materials that may be relevant to an investigation of compliance with the ERF laws, Cal ICH guidance or directives, the ERF Grant, and this Agreement.

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EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

PROVIDER,

FAMILY SERVICE ASSOCIATION OF REDLANDS

By: Date: ___________________
Kyra Stewart, Executive Director

Redlands Regular Meeting of 12-05-23
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HOMELESS RESOURCE SERVICES AGREEMENT

This agreement for the provision of Homeless Resource Services (“Agreement”) is made and entered in this 5th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Goodwill Industries of Southern California , a California nonprofit public benefit corporation (“Provider”). City and Provider are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Provider agree as follows:

ARTICLE 1 – ENGAGEMENT OF PROVIDER

1.2 City hereby engages Provider to provide homeless resource s and services for City (the “Services”).

ARTICLE 2 – SERVICES OF PROVIDER

2.1 The Services that Provider shall provide are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Provider information in its possession that may reasonably assist Provider in providing the Services.

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authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.2 The term of this Agreement shall be for a period of no more than twenty-four (24) months commencing as of the Effective Date, until all available ERF Grant funds have been expended, or unless terminated earlier as provided herein.

4.3 Provider shall provide all information required by City to conform to the reporting and auditing requirements of the ERF Grant for which Services are associated as required by this Agreement.

ARTICLE 5 – PAYMENTS TO PROVIDER

5.1 The t otal compensation for Provider’s Services shall be in the amount of seventy-five thousand dollars ($75,000.00). City shall pay Provider in full upon execution of this Agreement so that Services can be expedited to the homeless population.

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CITY PROVIDER
City Clerk Patrick McClenahan, President & CEO
City of Redlands Goodwill Industries of Southern California 35 Cajon Street 342 N San Fernando Road,
P.O. Box 3005 (mailing) Los Angeles, CA 90031
Redlands, CA 92373 [email protected]
[email protected] (323) 223- 1211
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Provider is self-insured or exempt from the workers’ compensation laws of the State of California. Provider shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

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6.2 Provider shall defend, indemnify , and hold harmless City and its elected and appointed officials, employees, and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Provider, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.2 Provider agrees it is not a designated employee within the meaning of the Political Reform Act because Provider:

A. Does not make a governmental decision whether to:

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ARTICLE 8 – GENERAL CONSIDERATIONS

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8.9 Provider agrees to comply with the Drug-Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and have or will provide a drug-free workplace.

8.12 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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IN WITNESS WHEREOF, duly authorized representatives of City and Provider have signed in confirmation of this Agreement.

CITY OF REDLANDS GOODWILL INDUSTRIES OF

SOUTHERN CALIFORNIA

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Patrick McClenahan, President & CEO

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 12-05-23
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EXHIBIT "A"

SCOPE OF SERVICES

Provide basic employment services to clients as referred by City’s Homeless Solutions Coordinator and designees.

Employment services shall include, but not be limited to the following:

• Outreach, intake, and orientation to services available; • Initial assessment of skills, aptitudes, abilities, and supportive services; • Job Search and placement assistance including career counseling; • Employment referral and follow up services for customers attaining employment for not less than 12 months after the first known day of employment; • Employment targeting particular labor market needs;
• Intensive career assessment, counseling and planning; • Skills upgrading and retraining;
• On-the-Job Training;
• Job readiness training;
• Soft-skills training;
• Private sector operated training;

Service hours shall be tracked for each client provided with employment resources.

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EXHIBIT "B"

RATE SHEET

Career Service Specialist Hourly Rate (Fully Burdened) for Employment Services
$33.32/hour
Supplies / Services Provided Directly to Client Actual Cost Admin Cost 5%

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EXHIBIT "C"

ERF GRANT AUDITING AND REPORTING
Provider shall submit to all reporting and auditing requirements of the ERF Grant including but not limited to the following:

Provide monthly reports of expenditures and services provided that include outreach and service path data at the anonymized level.

Maintain housing status data for persons served in the aggregate.

Continued confirmation that projects receiving ERF funds are populated timely into HMIS and use Cal ICH supplied funding codes.

Provider shall maintain and make available, individual, client -level data for persons served by grant funding to the City, in addition to any data reported through local Homeless Management Information System, as required by the ERF Grant for the purposes of research; Provider shall comply with the data entry requirements of AB977, located at Welfare and Institutions Code section 8256(d).

Provider shall participate in a program evaluation regarding implementation of the ERF Grant is requested;
For the purpose of evaluation, Cal ICH, or its designee may visit sites related to the project and film, tape, photograph, interview, and otherwise document Grantee’s operations during normal business hours and with reasonable advance notice. Cal ICH will comply with Grantee’s site visit terms d uring any site visits. Provider should maintain active data, documents, and filings in anticipation of this evaluation. Special care should be taken to organize and preserve internal work products that guided implementation of the ERF Grant.

Provider shall coordinate and cooperate with City provided independent certified public accountant for audit purposes if requested.

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EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

PROVIDER,

GOODWILL INDUSTRIES OF SOUTHERN CALIFORNIA

By: Date: ___________________
Patrick McClenahan, President & CEO

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HOMELESS RESOURCE SERVICES AGREEMENT

This agreement for the provision of Homeless Resource Services supporting rapid rehousing (“Agreement”) is made and entered in this 5th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and The Salvation Army, a California nonprofit corporation (“Provider”). City and Provider are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Provider agree as follows:

ARTICLE 1 – ENGAGEMENT OF PROVIDER

1.2 City hereby engages Provider to provide homeless resources, supporting rapid rehousing and services for City (the “Services”).

ARTICLE 2 – SERVICES OF PROVIDER

2.1 The Services that Provider shall provide are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Provider information in its possession that may reasonably assist Provider in providing the Services.

3.2 City designates David Rabindranath, Homeless Solutions Coordinator, as City’s representative with respect to performance of the Services, and such person shall have the Redlands Regular Meeting of 12-05-23
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authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.2 The term of this Agreement shall be for a period of no more than thirty-one (31) months commencing as of the Effective Date, until all available ERF Grant funds have been expended, or unless terminated earlier as provided herein.

4.3 Provider shall provide all information required by City to conform to the reporting and auditing requirements of the ERF Grant for which Services are associated as required by this Agreement

ARTICLE 5 – PAYMENTS TO PROVIDER

5.3 Upon termination of Agreement, any unexpended funds shall be returned to the City within 15 days. If at any time during the term of the Agreement, Provider determines or anticipates unexpended funds will be present at termination, Provider is to contact the City Redlands Regular Meeting of 12-05-23
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in writing and coordinate possible reallocation of funds to ensure service goals of the ERF Grant are met.

CITY PROVIDER
City Clerk J Koebel, Captain
City of Redlands The Salvation Army
35 Cajon Street 16941 Keegan Avenue
P.O. Box 3005 (mailing) Carson CA, 90746
Redlands, CA 92373 [email protected]
[email protected] (562)264-3620
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Provider is self-insured or exempt from the workers’ compensation laws of the State of California. Provider shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

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C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Provider owned vehicles used in connection with Provider’s provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

ARTICLE 7 – CONFLICTS OF INTEREST

7.2 Provider agrees it is not a designated employee within the meaning of the Political Reform Act because Provider:

A. Does not make a governmental decision whether to:

7.3 In the event City determines that Provider must disclose its financial interests, Provider shall complete and file a Fair Political Practices Commission Form 700, Statement of Redlands Regular Meeting of 12-05-23
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Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

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8.9 Provider agrees to comply with the Drug-Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and have or will provide a drug-free workplace.

8.12 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained Redlands Regular Meeting of 12-05-23
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herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Provider have signed in confirmation of this Agreement.

CITY OF REDLANDS THE SALVATION ARMY

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor J. Koebel, Captain

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 12-05-23
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EXHIBIT "A"

SCOPE OF SERVICES

Provide rapid rehousing services for a minimum of 100 clients as referred by City Homeless Solutions team including but not limited to the following:

Tenancy Supports/Housing Retention:
• Providing early identification and intervention for behaviors that may jeopardize housing, such as late rental payment and other lease violations. • Education and training on the tenant and landlord's roles, rights, and responsibilities; lodger and owner, shelter participation.
• Coaching on developing and maintaining critical relationships with landlords/property managers to foster successful tenancy. • Assistance in resolving disputes with landlords and/or neighbors to reduce risk of eviction or other adverse action.
• Advocacy and linkage with community resources to prevent eviction when housing is, or may potentially become, jeopardized.
• Coordinating with the individual on a regular basis to reflect current needs and address existing or recurring housing retention barriers, and; • Continuing training in being a good tenant and lease compliance, including ongoing support with activities related to household management.

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EXHIBIT "B"

RATE SHEET

Staff Hourly Rate (Fully Burdened) for Case Management / Housing Navigation
$35.00
Housing Costs (Deposits, Rent) Paid on behalf of Client Actual Cost Supplies / Services Provided Directly to Client Actual Cost Mileage Current IRS Rate
Admin Cost 5%

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EXHIBIT "C"

ERF GRANT AUDITING AND REPORTING
Provider shall submit to all reporting and auditing requirements of the ERF Grant including but not limited to the following:

Provide monthly reports of expenditures and services provided that include outreach and service path data at the anonymized level.

Maintain housing status data for persons served in the aggregate.

Continued confirmation that projects receiving ERF funds are populated timely into HMIS and use Cal ICH supplied funding codes.

Provider shall comply with the data entry requirements of AB977, located at Welfare and Institutions Code section 8256(d).

Provider shall participate in a program evaluation regarding implementation of the ERF Grant is requested.

Provider shall coordinate and cooperate with City provided independent certified public accountant for audit purposes if requested.

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EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

PROVIDER,

THE SALVATION ARMY

By: Date: ___________________
J. Koebel, Captain

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HOMELESS RESOURCE SERVICES AGREEMENT

This agreement for the provision of Homeless Resource Services supporting program outreach (“Agreement”) is made and entered in this 5th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and The Salvation Army , a California nonprofit c orporation (“Provider”). City and Provider are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Provider agree as follows:

ARTICLE 1 – ENGAGEMENT OF PROVIDER

1.2 City hereby engages Provider to provide homeless resources program outreach and services for City (the “Services”).

ARTICLE 2 – SERVICES OF PROVIDER

2.1 The Services that Provider shall provide are more particularly described in Exhibit “A,” titled, “Scope of Services,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Provider information in its possession that may reasonably assist Provider in providing the Services.

3.2 City designates David Rabindranath, Homeless Solutions Coordinator, as City’s representative with respect to performance of the Services, and such person shall have the Redlands Regular Meeting of 12-05-23
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authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.3 Provider shall provide all information required by City to conform to the reporting and auditing requirements of the ERF Grant for which Services are associated as required by this Agreement

ARTICLE 5 – PAYMENTS TO PROVIDER

5.1 The t otal compensation for Provider’s Services shall be in the amount of two hundred twenty-five thousand dollars ($225,000.00). City shall pay Provider in full upon execution of this Agreement so that Services can be expedited to the homeless population.

5.2 Provider shall submit monthly reconciliation reports to City describing the Services provided during the preceding month in accordance with Exhibit “B” titled, “Rate Sheet,” which is attached hereto and incorporated herein by this reference. Provider’s reconciliation reports shall include a brief description of the Services performed, client identification, the dates the Services were performed, the value of resources expended, and any other pertinent information related to the Services. Additional ERF Grant auditing and reporting documents requirements are described in Exhibit “C” titled , “ERF Grant Reporting” which is attached hereto and incorporated herein by this reference. Any additional required information or reporting will be requested in writing by the City as needed and shall be provided by Provider in a timely manner.

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CITY PROVIDER
City Clerk J. Koebel, Captain
City of Redlands The Salvation Army
35 Cajon Street 16941 Keegan Avenue
P.O. Box 3005 (mailing) Carson CA, 90746
Redlands, CA 92373 [email protected]
[email protected] (562)264-3620
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Provider is self-insured or exempt from the workers’ compensation laws of the State of California. Provider shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Provider owned vehicles used in Redlands Regular Meeting of 12-05-23
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ARTICLE 7 – CONFLICTS OF INTEREST

7.2 Provider agrees it is not a designated employee within the meaning of the Political Reform Act because Provider:

A. Does not make a governmental decision whether to:

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ARTICLE 8 – GENERAL CONSIDERATIONS

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8.9 Provider agrees to comply with the Drug-Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and have or will provide a drug-free workplace.

8.12 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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IN WITNESS WHEREOF, duly authorized representatives of City and Provider have signed in confirmation of this Agreement.

CITY OF REDLANDS THE SALVATION ARMY

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor J. Koebel, Captain

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 12-05-23
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EXHIBIT "A"

SCOPE OF SERVICES

Provide a two-person outreach team to engage the targeted population (homeless) in the City of Redlands, and provide the pathway to available healthcare, mental health services, shelter, transitional housing, substance abuse counseling, permanent housing, veteran services, and housing services.

Provider’s staff shall be available Monday – Friday (except holidays) during regular business hours for a total of 40 hours per week for a minimum of 104 weeks.

Provider’s staff shall be responsible for, but not limited to, the following tasks during outreach:
• Meet and coordinate with City Homeless Solutions Coordinator weekly or as requested. • Make spontaneous and regularly scheduled drop -ins at local shelters, clubhouses, encampments, etc.
• Engage individuals in the field in coordination with and as directed by the City Homeless Solutions team.
• Complete the Vulnerability Index -Service Prioritization Decision Assistance Tool (VI - SPDAT).
• Enter person’s information into CES and the Homeless Management Information System (HMIS).
• Link individuals to Homeless Provider Network to explore housing options. o Refer clients to appropriate ERF Grant housing providers for rapid rehousing assistance • Assist individuals in acquiring paperwork and documents needed for housing and benefits. • Obtain/complete Verification of Homelessness for individuals. • Assist individuals with obtaining / applying for entitlements and benefits such as:
o Medi-Cal
o General Relief
o CalFresh
o Cash Assistance Program for Immigrants (CAPI)
o Welfare-to-Work
o Social Security
• Link individuals to resources in the community and provide a warm hand-off to services. o Department of Behavioral Health
o Mental Health Services
o Substance Use Disorder Treatment
o Department of Aging and Adult Services
o In-Home Supportive Services
o Nutrition Services
o Age Wise Mental Health Program for high-risk older adults o Medical
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o Dental
• Provide or arrange for transportation to service appointments. • Assist individuals in strategies to increase income.
o Referrals to employment
o Linkage to provider to assist in obtaining Social Security Disability Income o Connect with employment service providers
• Provide field -based psychoeducation, system navigation training, health navigation training, and other types of individual and community education as needed. • Support individuals in their interactions with other service providers. • Maintain adequate records of engagements, status, and outcomes for individuals served under the ERF Grant funding under this Agreement.

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EXHIBIT "B"

RATE SHEET

Staff Hourly Rate (Fully Burdened) $32.00/hour
Supplies / Services Provided Directly to Clients Actual Cost Mileage Current IRS Rate
Admin Cost 5%

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EXHIBIT "C"

ERF GRANT AUDITING AND REPORTING
Provider shall submit to all reporting and auditing requirements of the ERF Grant including but not limited to the following:

Provide monthly reports of expenditures and services provided that include outreach and service path data at the anonymized level.

Maintain housing status data for persons served in the aggregate.

Continued confirmation that projects receiving ERF funds are populated timely into HMIS and use Cal ICH supplied funding codes.

Provider shall comply with the data entry requirements of AB977, located at Welfare and Institutions Code section 8256(d).

Provider shall participate in a program evaluation regarding implementation of the ERF Grant is requested.

Provider shall coordinate and cooperate with City provided independent certified public accountant for audit purposes if requested.

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EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

PROVIDER,

THE SALVATION ARMY

By: Date: ___________________
J. Koebel, Captain

Redlands Regular Meeting of 12-05-23
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HOMELESS RESOURCE SERVICES AGREEMENT

This agreement for the provision of Homeless Resource Services in support of providing temporary shelter beds (“Agreement”) is made and entered in this 5th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and The Salvation Army, a California nonprofit corporation (“Provider”). City and Provider are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Provider agree as follows:

ARTICLE 1 – ENGAGEMENT OF PROVIDER

1.2 City hereby engages Provider to provide homeless resource s in support of providing temporary shelter beds and services for City (the “Services”).

ARTICLE 2 – SERVICES OF PROVIDER

2.1 The Services that Provider shall provide are more particularly described in Exhibit “A,” titled, “Scope of Services,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Provider information in its possession that may reasonably assist Provider in providing the Services.

3.2 City designates David Rabindranath, Homeless Solutions Coordinator, as City’s representative with respect to performance of the Services, and such person shall have the Redlands Regular Meeting of 12-05-23
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authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Provider shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A ” titled , “Scope of Services” (“Services”) which is attached hereto and incorporated herein by this reference.

4.3 Provider shall provide all information required by City to conform to the reporting and auditing requirements of the ERF Grant for which Services are associated as required by this Agreement

ARTICLE 5 – PAYMENTS TO PROVIDER

5.1 The t otal compensation for Provider’s Services shall be in the amount of one hundred fifteen thousand dollars ($115,000.00). City shall pay Provider in full upon execution of this Agreement so that Services can be expedited to the homeless population.

5.2 Provider shall submit monthly reconciliation reports to City describing the Services provided during the preceding month in accordance with Exhibit “B” titled, “Rate Sheet,” which is attached hereto and incorporated herein by this reference. Provider’s reconciliation reports shall include a brief description of the Services performed, client identification, the dates the Services were performed, the value of resources expended, and any other pertinent information related to the Services. Additional ERF Grant auditing and reporting documents requirements are described in Exhibit “C” titled , “ERF Grant Reporting” which is attached hereto and incorporated herein by this reference. Any additional required information or reporting will be requested in writing by the City as needed and shall be provided by Provider in a timely manner.

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CITY PROVIDER
City Clerk J. Koebel, Captain
City of Redlands The Salvation Army
35 Cajon Street 16941 Keegan Ave
P.O. Box 3005 (mailing) Carson, CA 90746
Redlands, CA 92373 [email protected]
[email protected] (562)264-3620
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Provider is self-insured or exempt from the workers’ compensation laws of the State of California. Provider shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Provider owned vehicles used in Redlands Regular Meeting of 12-05-23
850 of 966
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ARTICLE 7 – CONFLICTS OF INTEREST

7.2 Provider agrees it is not a designated employee within the meaning of the Political Reform Act because Provider:

A. Does not make a governmental decision whether to:

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ARTICLE 8 – GENERAL CONSIDERATIONS

8.6 This Agreement is valid and enforceable only if sufficient funds are made available from the State of California by legislative appropriation to continue funding the ERF Grant. If Redlands Regular Meeting of 12-05-23
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the ERF G rant funding is not appropriated by the Legislature or the ERF G rant is terminated or cancelled, the City may terminate this Agreement pursuant to Section 8.4.

8.9 Provider agrees to comply with the Drug-Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and have or will provide a drug-free workplace.

8.12 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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IN WITNESS WHEREOF, duly authorized representatives of City and Provider have signed in confirmation of this Agreement.

CITY OF REDLANDS THE SALVATION ARMY

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor J. Koebel, Captain

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 12-05-23
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EXHIBIT "A"

SCOPE OF SERVICES

Provide temporary shelter beds for City Homeless Solutions-referred clients during transition to permanent housing solutions.

Shelter bed shall include the following:

• Occupation of space minimum of 7 p.m. – 7 a.m. daily
• Bed
• Access to restroom
• Heating/Cooling
• Access to shower
• Access to food resources or meals
• Case management and client support services

Provider to post all rules and guidelines for occupancy and make copy available to clients at time of check-in.

Provider shall maintain onsite staff at all times during occupancy.

Provider to maintain current occupancy report of clients and provide to City weekly.

Provider shall maintain 4 beds/1 room available for use by City through Homeless Solutions team referrals and placements only.

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EXHIBIT "B"

RATE SHEET

Shelter Bed / Room Nightly Cost $32.00/hour
Staff Hourly Rate (Fully Burdened) for Case Management / Housing Navigation
$32.00/hour
Supplies / Services Provided Directly to Client Actual Cost Admin Costs 5%

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EXHIBIT "C"

ERF GRANT AUDITING AND REPORTING
Provider shall submit to all reporting and auditing requirements of the ERF Grant including but not limited to the following:

Provide monthly reports of expenditures and services provided that include outreach and service path data at the anonymized level.

Maintain housing status data for persons served in the aggregate.

Continued confirmation that projects receiving ERF funds are populated timely into HMIS and use Cal ICH supplied funding codes.

Provider shall comply with the data entry requirements of AB977, located at Welfare and Institutions Code section 8256(d).

Provider shall participate in a program evaluation regarding implementation of the ERF Grant is requested.

Provider shall coordinate and cooperate with City provided independent certified public accountant for audit purposes if requested.

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EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

PROVIDER,

THE SALVATION ARMY

By: Date: ___________________
J. Koebel, Captain

Redlands Regular Meeting of 12-05-23
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HOMELESS RESOURCE SERVICES AGREEMENT

This agreement for the provision of Homeless Resource Services supporting program outreach (“Agreement”) is made and entered in this 5th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Step Up On Second Street, Inc., a California nonprofit public benefit corporation (“Provider”). City and Provider are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Provider agree as follows:

ARTICLE 1 – ENGAGEMENT OF PROVIDER

1.2 City hereby engages Provider to provide homeless resources supporting program outreach and services for City (the “Services”).

ARTICLE 2 – SERVICES OF PROVIDER

2.1 The Services that Provider shall provide are more particularly described in Exhibit “A,” titled, “Scope of Services,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Provider information in its possession that may reasonably assist Provider in providing the Services.

3.2 City designates David Rabindranath, Homeless Solutions Coordinator, as City’s representative with respect to performance of the Services, and such person shall have the Redlands Regular Meeting of 12-05-23
859 of 966
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authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.3 Provider shall provide all information required by City to conform to the reporting and auditing requirements of the ERF Grant for which Services are associated as required by this Agreement.

ARTICLE 5 – PAYMENTS TO PROVIDER

5.1 Total compensation for Contractor’s performance of the Services shall not exceed the amount of three hundred thousand dollars ($300,000). City shall pay Provider on a time and materials basis up to the not to exceed amount in accordance with Exhibit “ B” titled, “Rate Sheet,” which is attached hereto and incorporated herein by this reference.

5.2 Provider shall submit monthly invoices to City describing the Services provided during the preceding month in accordance with Exhibit “B” titled “ Rate Sheet,” Provider’s invoices shall include a brief description of the Services performed, client identification, the dates the Services were performed, the cost of resources expended, and any other pertinent information related to the Services . Additional ERF G rant auditing and reporting documents requirements are described in Exhibit “C” titled, “ERF Grant Reporting” which is attached hereto and incorporated herein by this reference. Any additional required information or reporting will be requested in writing by the City as needed and shall be provided by Provider in a timely manner. City shall pay Provider no later than thirty (30) days after receipt and approval by City of Provider’s invoice.

receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, r egistered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY PROVIDER
City Clerk Ivan Garcia, Senior Director of Programs City of Redlands Step Up On Second Street, Inc.
35 Cajon Street 1328 Second Street
P.O. Box 3005 (mailing) Santa Monica, CA 90401
Redlands, CA 92373 [email protected]
[email protected] (909) 963-5335 Ext. 1902 (909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Provider is self-insured or exempt from the workers’ compensation laws of the State of California. Provider shall execute and provide City with Exhibit “D,” titled, “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Provider owned vehicles used in connection with Provider’s provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - Redlands Regular Meeting of 12-05-23
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insurance maintained by City.

ARTICLE 7 – CONFLICTS OF INTEREST

7.2 Provider agrees it is not a designated employee within the meaning of the Political Reform Act because Provider:

A. Does not make a governmental decision whether to:

ARTICLE 8 – GENERAL CONSIDERATIONS

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8.9 Provider agrees to comply with the Drug-Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and have or will provide a drug-free workplace.

8.12 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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IN WITNESS WHEREOF, duly authorized representatives of City and Provider have signed in confirmation of this Agreement.

CITY OF REDLANDS STEP UP ON SECOND STREET, INC.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Ivan Garcia, Senior Director of
Programs

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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EXHIBIT "A"

SCOPE OF SERVICES

Provider’s staff shall be available Monday – Friday (except holidays) during regular business hours for a total of 40 hours per week for a minimum of 104 weeks.

Provider’s staff shall be responsible for, but not limited to, the following tasks during outreach:
• Meet and coordinate with City Homeless Solutions Coordinator weekly or as requested. • Make spontaneous and regularly scheduled drop -ins at local shelters, clubhouses, encampments, etc.
• Engage individuals in the field in coordination with and as directed by the City Homeless Solutions team.
• Complete the Vulnerability Index -Service Prioritization Decision Assistance Tool (VI - SPDAT).
• Enter person’s information into CES and the Homeless Management Information System (HMIS).
• Link individuals to Homeless Provider Network to explore housing options. o Refer clients to appropriate ERF Grant housing providers for rapid rehousing assistance.
• Assist individuals in acquiring paperwork and documents needed for housing and benefits. • Obtain/complete Verification of Homelessness for individuals. • Assist individuals with obtaining / applying for entitlements and benefits such as:
o Medi-Cal
o General Relief
o CalFresh
o Cash Assistance Program for Immigrants (CAPI)
o Welfare-to-Work
o Social Security
• Link individuals to resources in the community and provide a warm hand-off to services. o Department of Behavioral Health
o Mental Health Services
o Substance Use Disorder Treatment
o Department of Aging and Adult Services
o In-Home Supportive Services
o Nutrition Services
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o Age Wise Mental Health Program for high-risk older adults o Medical
o Dental
• Provide or arrange for transportation to service appointments. • Assist individuals in strategies to increase income.
o Referrals to employment
o Linkage to provider to assist in obtaining Social Security Disability Income o Connect with employment service providers
• Provide field -based psychoeducation, system navigation training, health navigation training, and other types of individual and community education as needed. • Support individuals in their interactions with other service providers. • Maintain adequate records of engagements, status, and outcomes for individuals served under the ERF Grant funding under this Agreement.

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EXHIBIT "B"

RATE SHEET
Staff Hourly Rate (Fully Burdened) $36.00/hour
Supplies / Services Provided Directly to Clients Actual Cost

Mileage Current IRS Rate

Admin Cost (Maximum 5%) 5%

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EXHIBIT "C"

ERF GRANT AUDITING AND REPORTING
Provider shall submit to all reporting and auditing requirements of the ERF Grant including but not limited to the following:

Provide monthly reports of expenditures and services provided that include outreach and service path data at the anonymized level.

Maintain housing status data for persons served in the aggregate.

Continued confirmation that projects receiving ERF funds are populated timely into HMIS and use Cal ICH supplied funding codes.

Provider shall comply with the data entry requirements of AB977, located at Welfare and Institutions Code section 8256(d).

Provider shall participate in a program evaluation regarding implementation of the ERF Grant is requested.

Provider shall coordinate and cooperate with City provided independent certified public accountant for audit purposes if requested.

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EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

PROVIDER,
STEP UP ON SECOND STREET, INC.

By: Date: ___________________
Ivan Garcia, Senior Director of Programs

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HOMELESS RESOURCE SERVICES AGREEMENT

This agreement for the provision of Homeless Resource Services maintaining and operating a Project HomeKey facility in Redlands, California (“Agreement”) is made and entered in this 5th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Step Up On Second Street, Inc., a California nonprofit public benefit corporation (“Provider”). City and Provider are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Provider agree as follows:

ARTICLE 1 – ENGAGEMENT OF PROVIDER

1.2 City hereby engages Provider to provide homeless resources maintaining and operating a Project HomeKey facility in Redlands, California, and services for City (the “Services”).

ARTICLE 2 – SERVICES OF PROVIDER

2.1 The Services that Provider shall provide are more particularly described in Exhibit “A,” titled, “Scope of Services,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Provider information in its possession that may reasonably assist Provider in providing the Services.

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3.2 City designates David Rabindranath, Homeless Solutions Coordinator, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.3 Provider shall provide all information required by City to conform to the reporting and auditing requirements of the ERF Grant for which Services are associated as required by this Agreement

ARTICLE 5 – PAYMENTS TO PROVIDER

5.1 Total compensation for Contractor’s performance of the Services shall not exceed the amount of three hundred thousand dollars ($300,000). City shall pay Provider in the amount of seventy -five thousand dollars ($75,000) upon execution of this Agreement so that Services can be expedited to the homeless population. Three additional disbursements of seventy-five thousand dollars ($75,000) will be made when reconciliation reports have been submitted and approved that show expenditures of ninety percent (90%) of the previous distribution.

5.2 Provider shall submit monthly reconciliation reports to City describing the Services provided during the preceding month in accordance with Exhibit “B” titled, “Rate Sheet,” which is attached hereto and incorporated herein by this reference . Provider’s reconciliation reports shall include a brief description of the Services performed, client identification, the dates the Services were performed, the value of resources expended, and any other pertinent information related to the Services. Additional ERF Grant auditing and reporting documents requirements are described in Exhibit “C” titled , “ERF Grant Reporting” which is attached hereto and incorporated herein by this reference. Any additional required information or reporting will be requested in writing by the City as needed and shall be provided by Provider in a timely manner.

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5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first c lass, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Provider is self-insured or exempt from the workers’ compensation laws of the State of California. Provider shall execute and provide City with Exhibit “D,” titled, “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars Redlands Regular Meeting of 12-05-23
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($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Provider owned vehicles used in connection with Provider’s provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

ARTICLE 7 – CONFLICTS OF INTEREST

7.2 Provider agrees it is not a designated employee within the meaning of the Political Reform Act because Provider:

A. Does not make a governmental decision whether to:

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ARTICLE 8 – GENERAL CONSIDERATIONS

8.6 This Agreement is valid and enforceable only if sufficient funds are made available from the State of California by legislative appropriation to continue funding the ERF Grant. If Redlands Regular Meeting of 12-05-23
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the ERF G rant funding is not appropriated by the Legislature or the ERF G rant is terminated or cancelled, the City may terminate this Agreement pursuant to Section 8.4.

8.9 Provider agrees to comply with the Drug-Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and have or will provide a drug-free workplace.

8.12 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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IN WITNESS WHEREOF, duly authorized representatives of City and Provider have signed in confirmation of this Agreement.

CITY OF REDLANDS STEP UP ON SECOND STREET, INC.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Ivan Garcia, Senior Director of
Programs

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 12-05-23
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EXHIBIT "A"

SCOPE OF SERVICES

Maintain and operate Project HomeKey facility, Step Up In Redlands, to support and house Redlands homeless referred through outreach teams.

Support costs may include the following:
- Security and utility deposits
- Up to six months rental subsidy

Operating costs may include the following:
- Onsite Security
- Onsite Case management
- Onsite programming

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EXHIBIT "B"

RATE SHEET
Staff Hourly Rate (Fully Burdened) $36.00/hour
Operational Costs for Project HomeKey Facility Actual Cost Supplies / Services Provided Directly to Clients Actual Cost

Housing Costs Actual Cost
Mileage Current IRS Rate

Admin Cost (Maximum 5%) 5%

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EXHIBIT "C"

ERF GRANT AUDITING AND REPORTING
Provider shall submit to all reporting and auditing requirements of the ERF Grant including but not limited to the following:

Provide monthly reports of expenditures and services provided that include outreach and service path data at the anonymized level.

Maintain housing status data for persons served in the aggregate.

Continued confirmation that projects receiving ERF funds are populated timely into HMIS and use Cal ICH supplied funding codes.

Provider shall comply with the data entry requirements of AB977, located at Welfare and Institutions Code section 8256(d).

Provider shall participate in a program evaluation regarding implementation of the ERF Grant is requested.

For the purpose of evaluation, Cal ICH, or its designee may visit sites related to the project and film, tape, photograph, interview, and otherwise document Grantee’s operations during normal business hours and with reasonable advance notice. Cal ICH will comply with Grantee’s site visit terms during any site visits. Provider should maintain active data, documents, and filings in anticipation of this evaluation. Special care should be taken to organize and preserve internal work products that guided implementation of the ERF Grant.

Provider shall coordinate and cooperate with City provided independent certified public accountant for audit purposes if requested.

Record Inspection: Cal ICH or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance under the ERF Grant and this agreement. The Provider agrees to provide the City, Cal ICH, or its designee, with any relevant information requested. The Provider agrees to give the City, Cal ICH or its designee access to its premises, upon reasonable notice and during normal business hours, for the purpose of interviewing employees who might reasonably have information related to such records, and of inspecting and copying such books, records, accounts, and other materials that may be relevant to an investigation of compliance with the ERF laws, Cal ICH guidance or directives, the ERF Grant, and this Agreement.

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EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

PROVIDER,
STEP UP ON SECOND STREET, INC.

By: Date: ___________________
Ivan Garcia, Senior Director of Programs

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HOMELESS RESOURCE SERVICES AGREEMENT

This agreement for the provision of Homeless Resource Services (“Agreement”) is made and entered in this 5th day of December, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and SB Express One , LLC, a California limited liability company, (“Provider”). City and Provider are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Provider agree as follows:

ARTICLE 1 – ENGAGEMENT OF PROVIDER

1.2 City hereby engages Provider to provide homeless resource s and services for City (the “Services”).

ARTICLE 2 – SERVICES OF PROVIDER

2.1 The Services that Provider shall provide are more particularly described in Exhibit “A,” titled, “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Provider shall comply with applicable federal, state , and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws. This Agreement is subject to any additional restrictions, limitations, conditions or statutes, regulations, or any other laws whether federal, State of California or any agency, department or any political subdivision of the federal or State of California which may affect the provisions, terms or funding of the ERF Grant and this Agreement in any manner.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Provider information in its possession that may reasonably assist Provider in providing the Services.

3.2 City designates David Rabindranath, Homeless Solutions Coordinator, as City’s representative with respect to performance of the Services, and such person shall have the Redlands Regular Meeting of 12-05-23
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authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.2 The term of this Agreement shall be for a period of no more than twenty-nine (29) months commencing as of the Effective Date, or until all available ERF Grant funds have been expended, whichever occurs earlier, or unless terminated earlier as provided herein.

4.3 Provider shall provide all information required by City to conform to the reporting and auditing requirements of the ERF Grant for which Services are associated as required by this Agreement

ARTICLE 5 – PAYMENTS TO PROVIDER

5.1 The total compensation for Provider’s Services shall be in the amount of three hundred thousand dollars ($300,000). City shall pay Provider in full upon execution of this Agreement so that Services can be expedited to the homeless population.

5.2 Provider shall submit monthly reconciliation reports to City describing the Services provided during the preceding month in accordance with Exhibit “B” titled, “Rate Sheet,” which is attached hereto and incorporated herein by this reference. Provider’s reconciliation reports shall include a brief description of the Services performed, client identification, the dates the Services were performed, the value of resources expended, and any other pertinent information related to the Services. Additional ERF Grant auditing and reporting documents requirements are described in Exhibit “C” titled , “ERF Grant Reporting” which is attached hereto and incorporated herein by this reference. Any additional required information or reporting will be requested in writing by the City as needed and shall be provided by Provider in a timely manner.

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CITY PROVIDER
City Clerk Dipak Patel, Owner
City of Redlands SB Express One, LLC
35 Cajon Street 205 E Hospitality Ln
P.O. Box 3005 (mailing) San Bernardino, CA 92408
Redlands, CA 92373 [email protected]
[email protected] 909-437-2755
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Provider is self-insured or exempt from the workers’ compensation laws of the State of California. Provider shall execute and provide City with Exhibit “D,” titled, “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

6.2 Provider shall defend, indemnify , and hold harmless City and its elected and appointed officials, employees, and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property Redlands Regular Meeting of 12-05-23
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occasioned by any negligent act or omission by, or the willful misconduct of, Provider, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Provider agrees it is not a designated employee within the meaning of the Political Reform Act because Provider:

A. Does not make a governmental decision whether to:

7.2 In the event City determines that Provider must disclose its financial interests, Provider shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

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8.6 This Agreement is valid and enforceable only if sufficient funds are made available from the State of California by legislative appropriation to continue funding the ERF Grant. If the ERF Grant funding is not appropriated by the Legislature or the ERF Grant is reduced, terminated or cancelled, the City may terminate this Agreement pursuant to Section 8.4.

gender expression, race, color, ancestry, religion, creed, national origin, pregnancy, physical disability, mental disability, medical condition, age, genetic information, marital status, military and veteran status, denial of medical and family care leave , pregnancy disability leave or any other protected class under state or federal law. Provider shall ensure that the valuation and treatment of its employees and applicants for employment are free from such discrimination and harassment. Provider shall co mply with the provisions of California law against discriminatory practices relating to such protected classes.

8.9 Provider agrees to comply with the Drug-Free Workplace Act of 1990 (Government Code Section 8350, et seq.) and have or will provide a drug-free workplace.

8.12 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Provider have signed in confirmation of this Agreement.

CITY OF REDLANDS SB EXPRESS ONE, LLC

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Dipak Patel, Owner

ATTEST:

___________________________
Jeanne Donaldson, City Clerk
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EXHIBIT "A"

SCOPE OF SERVICES

Provide temporary shelter beds for City Homeless Solutions-referred clients during transition to permanent housing solutions.

Shelter bed shall include the following:

• Occupation of space minimum of 7 p.m. – 7 a.m. daily
• Bed
• Access to restroom
• Heating/Cooling
• Access to shower
• Access to food resources or meals.
• Case management and client support services.

Provider to post all rules and guidelines for occupancy and make copy available to clients at time of check-in.

Provider shall maintain onsite staff at all times during occupancy.

Provider to maintain current occupancy report of clients and provide to City weekly.

Provider shall maintain three (3) hotel rooms available for use by City through Homeless Solutions team referrals and placements only.

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EXHIBIT "B"

RATE SHEET

Shelter Bed / Room Nightly Cost $110.00/night
Supplies / Services Provided Directly to Client Actual Cost Admin Cost 5%

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