CITY OF REDLANDSCITY COUNCIL
A G E N D A
FEBRUARY 6, 2024
EDDIE TEJEDAMayor
PAUL T. BARICHMayor Pro Tempore
DENISE DAVISCouncil Member
JENNAGUZMAN-LOWERYCouncil Member
MARIO SAUCEDOCouncil Member
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JEANNE DONALDSONCity Clerk
PHILLIP DOOLITTLECity Treasurer
CHARLES M. DUGGAN JR.City Manager
YVETTE M. ABICH GARCIACity Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session)6:00 p.m. Open Session (Public Meeting)* * *City Council ChambersCivic Center, 35 Cajon Street, Redlands, California
A G E N D A The following information comprises the agenda for the regular meetings of the City Council of the City of Redlands and the Board of Directors ofthe Successor Agency of the former Redevelopment Agency of the City of Redlands at the times noted below in the City Council Chambers, CivicCenter, 35 Cajon Street, Redlands, California, on:
TUESDAY, FEBRUARY 6, 2024
To join via Zoom on a computer, laptop, or smart devicePlease visit www.zoom.us, click on Join a MeetingEnter the Meeting ID 824 4618 0187, then run the Zoom launcherTo join via Zoom with audio only (cell phone or landline):Dial 1-877-853-5247Enter the Meeting ID 824 4618 0187 Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in theevent of an outage, go to the City’s website at www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram pageat @CityofRedlands_CityHall.
In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date. PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to timeconstraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.
To provide comment while participating from Council Chambers: Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Formsare available in the Office of the City Clerk or in Council Chambers. After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers.Please do not disturb the City Clerk while the meeting is in progress. To provide comment through Zoom (on a computer, laptop, or smart device): Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline): Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it isyour turn to speak.
PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONICCOMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
Property: APN 0292-063-38-0000; (former Goodnight Inn) Agency Negotiators:Charles M. Duggan, Jr., City Manager; Chris Boatman, Assistant City ManagerNegotiating Party:Andrew Meyers Abdul-Wahab; 1675 Industrial Park, LP.Under Negotiation: Terms of payment and price for possible purchase of property by the City.
5:00 P.M.
A. Call City Council Meeting to Order
B. Public Comment(Any person wishing to provide public comment on a closed session matter may do so at this time.)
C. Recess City Council Meeting to a Closed Session
1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)(City Attorney Garcia)Two Cases:
a. California Department of Housing and Community Development v. Shangri-la Industries, LLC, et al., Los Angeles Superior Court, CaseNo. 24STCV00629 b. City of Redlands v. Coyote Aviation, Inc., San Bernardino Superior Court, Case No. LLTVA2200544
2. Conference with real property negotiators - Government Code §54956.8(Assistant City Manager Boatman)
6:00 P.M.
D. Reconvene City Council Meeting
E. Invocation by Council Member Guzman-LoweryThe Civil Air Patrol Color Guard will present colors and lead the Pledge of Allegiance(In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Suchinvocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the CityCouncil endorses any particular religious belief or form of invocation.)
F. Closed Session Report(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations
1. Redlands Pet Adoption (Redlands Animal Services)
2. Presentation of Black History Month proclamation to Jina Imani, Josiah Bruny, Ken Ford, Joe Richardson, and Pastors Dr. Jackie Greenand Anthony Green
3. Recognition of Achievement certificate presented to Esteban Matute for Eagle Scout ranking
H. Public Comment - City Council(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the CityCouncil, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report andpossible action at a subsequent meeting. Comments will be limited to three {3} minutes.)
I. Consent Calendar(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussionand/or action is requested by a Councilmember or a member of the audience.)
1. Approve the regular meeting minutes of January 16, 2024, and the special meeting minutes of January 16, 2024 (City Clerk Donaldson)
2. Authorize issuance of a proclamation declaring the month of February to be Black History Month in the City of Redlands (CouncilMember Davis)
3. Approve Amendment No. 4 to the San Bernardino Associated Governments Joint Powers Authority Agreement, and approve theincremental increase in member dues to $50,139 (City Manager Duggan)
4. Adopt Resolution No. 8524 approving the destruction of certain public records in the City Manager's Office (Assistant City ManagerMcConnell)
5. Approve the Side Letter of Agreement between the City and Teamsters Local 1932 modifying language in Article 27 of theMemorandum of Understanding to clarify sick leave benefits at the time of retirement (Assistant City Manager McConnell)
6. Accept the 2021 Homeland Security Grant Program Funding award in the amount of $18,679 for the purchase of portable radios andauthorize an additional appropriation for the same amount (Fire Chief Sessler)
7. Approve the sole source purchases of the Collision Report Writer application from Crossroads Software in the amount of $39,900, andthe Spillman Crossroads Accident Computer Aided Dispatch (CAD) Interface from Motorola Solutions in the amount of $37,612.23 for atotal cost of $77,512.23 (Police Chief Tolber)
8. Approve the Agreement with CRS Redlands for $180,000, paid from the Encampment Resolution Funding Grant, to provide temporaryshelter beds to the homeless, and determine that the agreement is exempt from environmental review pursuant to Section 15301 of theState’s Guidelines for Implementing the California Environmental Quality Act (Assistant City Manager Boatman)
THIS ITEM WAS REMOVED FROM THE AGENDA AND NOT HEARD
9. Approve a $51,684.08 sole source purchase from Thermo Fisher Scientific, LLC for laboratory equipment (Municipal Utilities andEngineering Director Harris)
10. Approve a Non-Professional Services Agreement with R&J Construction LLC for the Wastewater Control Building Remodel Project, inan amount not to exceed $70,000 and determine that this project is exempt from environmental review pursuant to Section 15061(b)(3)of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
11. Approve a Cooperative Agreement with the San Bernardino County Flood Control District; and a Second Amendment to theProfessional Services Agreement with CASC Engineering and Consulting, Inc. to extend the project completion to December 31, 2024,and increase the agreement amount by $162,415, for the California Street and Redlands Boulevard Intersection Widening Project, anddetermination that these actions are exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelinesimplementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
12. Approve the Equipment Rental Agreement with C5 Equipment Rentals for the 5-month rental of a D8 Dozer in the amount of $90,000,and a sole source purchase order and that approval of the rental agreement is exempt from the California Environmental Quality Act(CEQA) pursuant to Section 15061(b)(3) of CEQA Guidelines (Facilities and Community Services Director Crocker)
13. Approve a Professional Services Agreement with Community Works Design Group for the design of the City's Sylvan Park BMX PumpTrack project for an amount not to exceed $99,279, approve an additional appropriation in the amount of $99,279, and determine thatapproval of the agreement is exempt from environmental review pursuant to Section 15301 of the State’s Guidelines Implementing theCalifornia Environmental Quality Act( Facilities and Community Services Director Crocker)
14. Approve the Facility Use Agreement with Civil Air Patrol, Redlands Cadet Squadron 411 at the Redlands Municipal Airport for a periodof 5 years (Facilities and Community Services Director Crocker)
15. Approve the Facility Use Agreement with the AARP Foundation for use of the Community Center and Joslyn Senior Center to providetax assistance and a driver safety program to senior citizens and determine that approval of the agreement is exempt fromenvironmental review pursuant to Section 15061 (b)(3) of the State's guidelines implementing the California Environmental Quality ActGuidelines (Facilities and Community Services Director Crocker)
J. Communications
1. Annual Report of the Airport Advisory Board by Chair Jason Golembeski (Facilities and Community Services Director Crocker) THIS ITEM WAS REMOVED FROM THE AGENDA AND NOT HEARD.
2. Annual Report of the Street Tree Committee by Vice Chair Christine Sedmack (Facilities and Community Services Diretor Crocker)
3. Conference Report- 2024 League of California Cities Mayors and Council Members Academy (Council Member Saucedo)
4. Discussion and possible action relating to the Bicycle Rideshare Program (Facilities and Community Services Department DirectorCrocker)
K. New Business
1. Consideration of the 2024-2025 Community Development Block Grant Program Year proposed project listing, and authorization forsubmittal of the 2024-2025 Cooperating City Recommended Projects Form to the County of San Bernardino Community and HousingDivision (Development Services Director Desatnik)
2. Consideration of a Public Work Contract with Matich Corporation for the Pavement Management Program (PMP) 2023 StreetResurfacing Project for an amount not-to-exceed $4,381,606, approval of a $381,606 additional appropriation from the unassignedPARIS Fund balance, and determination that the Project is categorically exempt from environmental review pursuant to Section 15301 ofthe State's Guidelines for Implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
3. Consideration of a purchase order modification with Enterprise FM Trust for a vehicle lease and maintenance program for an amount notto exceed $1,878,305, and approval of the list of authorized signers for the Enterprise Fleet Management Program (Facilities andCommunity Services Department Director Crocker)
4. Consideration of an Assignment and Assumption Agreement between the City of Redlands, Southern California Fleet Services, Inc., andSVT Fleet, LLC, for Onsite Fleet Maintenance and Repair Services (Facilities and Community Services Director Crocker)
5. Adoption of Resolution No. 8547, amending Resolution No. 8331 and rescinding Resolution No. 8496, to approve the First Amendmentto the Agreement with P & S Truck Center for heavy-duty truck repair parts, increasing the total compensation to an amount not-to-exceed $147,854; and a Second Amendment to the Agreement with Ken Grody Ford for Ford Original Equipment Manufacturer (OEM)parts and repair services, increasing the total compensation to an amount not-to-exceed $524,242 and make the determinationthat adoption is exempt from environmental review pursuant to Section 15061 (b)(3) of the State's guidelines implementing the CaliforniaEnvironmental Quality Act Guidelines (Facilities and Community Services Director Crocker)
6. Consideration of the Public Work Contract with Superior Roofing Systems, Inc. for an amount not-to-exceed $260,925 for the CitrusCenter Building Roof Repairs Project, approval of an additional appropriation in the amount of $287,017, and determination that theproject is exempt from environmental review pursuant to Section 15301(d) of the State's guidelines implementing the CaliforniaEnvironmental Quality Act (Facilities and Community Services Director Crocker)
L. Individual Council Member Announcements and/or Reports on Activities(No collective discussion or action.)
M. AdjournmentThe next regular meeting of the City Council will be held on February 20, 2024.
If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you orsomeone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to thispublic hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey,of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City tomake reasonable arrangements to ensure accessibility to this meeting.(28 CFR 35.102-35.104 ADA Title II) Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before thismeeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 WestVine Street, Redlands, California, and on the City’s website referenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the followingWednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for laterviewing on demand on the City’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of the City ofRedlands are available online at: www.cityofredlands.org.