CITY OF REDLANDS
CITY COUNCIL
A G E N D A
APRIL 16, 2024
EDDIE TEJEDA
Mayor
PAUL T. BARICH
Mayor Pro Tempore
DENISE DAVIS
Council Member
JENNA
GUZMAN-LOWERY
Council Member
MARIO SAUCEDO
Council Member
***
JEANNE DONALDSON
City Clerk
PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.
City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
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A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:
TUESDAY, APRIL 16, 2024
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PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.
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5:00 P.M.
A. Call City Council Meeting to Order.
B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
C. Recess City Council Meeting to a Closed Session
1. Conference with legal counsel: Initiation of Litigation – Government Code §54956.9(d)(4) One (1) Case.
2. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
One (1) Case.
California Department of Housing and Community Development v. Shangri-la Industries, LLC, et al., Los Angeles Superior Court, Case No. 24STCV00629 a.
6:00 P.M.
E. Reconvene City Council Meeting
F. Invocation by Council Member Guzman-Lowery
Pledge of Allegiance by the Student Council Leaders of Highland Grove Elementary School.
(In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) G. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
H. Presentations
1. Presentation of the Annual Day of Prayer Proclamation presented to Carolyn Preschern (Mayor Tejeda)
2. Presentation of the National Library Week Proclamation presented to Library Director, Don McCue, William Hatfield, Board President, and Rosa Gomez, Board Vice President (Mayor Tejeda)
3. Presentation of the Arts, Culture, and Creativity Month proclamation to Josiah Bruny (Council Member Guzman-Lowery)
I. Public Comment - City Council
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I. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) J. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)
1. Approve the regular meeting minutes April 2, 2024 (City Clerk Donaldson)
2. Authorize issuance of a proclamation declaring the week, April 7-13, 2024, as National Library Week (Mayor Tejeda)
3. Authorize issuance of a proclamation declaring April 20, 2024, as Earth Day (Mayor Tejeda)
4. Authorize issuance of a proclamation declaring April 26, 2024, as Arbor Day in the City of Redlands (Mayor Tejeda)
5. Authorize issuance of a proclamation declaring the month of April 2024 as Arts, Culture, and Creativity Month (Mayor Tejeda and Council Member Davis)
6. Authorize issuance of a proclamation declaring May 2, 2024, as National Day of Prayer in the City of Redlands (Mayor Tejeda)
7. Approve the sole source purchase order for Temporary Housing Services on an as-needed basis with SB Express One, LLC for an amount not to exceed $50,000 (Assistant City Manager Boatman)
8. Approve the First Amendment to the Non-Professional Services Agreement with J.T. Lewis, doing business as National Garage Door, for the procurement and installation of fire station folding doors, to change the door manufacturer to Door Engineering (Fire Chief Sessler)
9. Adopt Ordinance No. 2961, to amend Redlands Municipal Code Chapter 18.20 (A-1, Agricultural District) to permit certain types of agritourism and related uses as ancillary land uses within the A-1, Agricultural zone, as well as adopt development standards and sign standards for agritourism uses (Development Services Director Desatnik)
10. Adopt Resolution No. 8572 to authorize a one-year time extension to the expiration date of Conditional Use Permit No. 1107 and associated entitlements for the adaptive reuse of a historic single-family residence as a medical clinic and pediatrician’s office. The project site is located at 1605 Calvary Circle (APN: 0293-133-13-0000) (Development Services Director Desatnik)
11. Approve a Fourth Amendment to the Professional Services Agreement with Webb Municipal Finance, LLC increasing the total agreement amount to $136,500, and an additional appropriation of $50,000 (Development Services Director Desatnik)
12. Adopt Resolution No. 8562 for new water service connection to the City of Redlands water distribution system at 31455 E. Citrus Avenue (APN: 0299-141-11-0000) in the unincorporated community of Mentone, adopt Resolution No. 8563 relating to Pre-Annexation Agreement No. 24-01 (Development Services Director Desatnik)
13. Adopt Resolution No. 8565 for a new water service connection to the City of Redlands water Recycled Paper
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13. Adopt Resolution No. 8565 for a new water service connection to the City of Redlands water distribution system at 31565 E. Highland Avenue (APN: 0299-152-04-0000) in the unincorporated community of Mentone, adopt Resolution No. 8566 relating to Pre-Annexation Agreement No. 24-02 (Development Services Director Desatnik)
14. Reject all bids for the 2023 CIP Sewer Pipeline Replacement Project, Project No. 521030, and direct staff to solicit new bids for the project (Municipal Utilities and Engineering Director Harris)
15. Approve the Non-Professional Services Agreement with Valley Cities Gonzales Fence, Inc. for on-call fence and/or gate repair and installation services for an amount not-to-exceed $180,000, and determine that this action is exempt from environmental review pursuant to section 15301(l)(4) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
16. Approve the Cooperative Agreement with the County of Riverside to rehabilitate portions of Live Oak Canyon Road for an amount not-to-exceed $39,780, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
17. Accept the grant award from the Department of Resources Recycling and Recovery (CalRecycle) of $94,312 for projects related to the implementation of the Short-Lived Climate Action (SLCP) SB 1383; and approve an additional appropriation of the same (Facilities and Community Services Department Director Crocker)
18. Approve the request for the temporary closure of Brockton Avenue for the University of Redlands Commencement on April 25 and 26, 2024, and determination that the event is categorically exempt from environmental review pursuant to Section 15311 of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
K. Communications
1. Receive and file the Annual Report from the Measure T Citizens' Oversight Committee for FY 2023 (Management Services/Finance Director Garcia)
2. Council Member Priority Research Project: Affordability Programs (Assistant City Manager McConnell)
L. Public Hearings
1. Public Hearing to consider Resolution No. 8571 and Ordinance No. 2962 pertaining to Development Impact Fees continued to a future date (Municipal Utilities and Engineering Director Harris)
M. New Business
1. Consideration of the Public Works Contract with AME Builders, Inc. for the repair and replacement of the City's Emergency Operations Center roof and rooftop HVAC units, for an amount not-to-exceed $425,706, and rejection of Best Contracting Services as the apparent lower bidder; and determination that these actions are categorically exempt from environmental review pursuant to Section 15301(d) of the State's guidelines implementing the California Environmental Quality Act (Fire Chief Sessler)
2. Consideration of the First Amendment to the Professional Services Agreement with George Hills Recycled Paper
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2. Consideration of the First Amendment to the Professional Services Agreement with George Hills Company, Inc. increasing annual compensation for the remaining duration of the agreement bringing the total compensation to an amount not to exceed $270,052 providing third party liability claims administration on a time and expense basis, and adopt Resolution No. 8574, granting authority at the City’s request, to initiate small claims actions on behalf of the City and rescind Resolution No. 7830 (Human Resources/Risk Management Director Meteau)
3. Consideration of the First Amendment to the Non-Professional Service Agreement with General Pump Company to revise the first Extended Term compensation to $750,000 and extend the term to two (2) years (Municipal Utilities and Engineering Director Harris)
4. Consideration of an agreement with SCA of CA, LLC for city-wide street sweeping services in the amount not-to-exceed $1,334,479.32 for an initial period of three years, and with two additional one-year renewal options at $444,826.44 for each extension for a possible agreement total amount not-to-exceed $2,224,132.20, and determination that the project is not subject to environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
5. Consideration of the termination of the Homekey Grant agreement between the City of Redlands, Shangri-La Industries, 1675 Industrial Park, LP, and Step Up on Second Street, Inc. funding the operating subsidy for the motel c
onversion project located at 1675 Industrial Park Avenue, authorize the City Manager to sign and submit a Notice of Termination, and for City to Directly Fund Step Up Redlands Facility With Grant Funding (Assistant City Manager Boatman) N. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
O. Adjournment
The next regular meeting of the City Council will be held on May 7, 2024.
If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org
. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.
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City Council Meeting J. 1.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the regular meeting minutes April 2, 2024 (City Clerk Donaldson)
MOTION:
I move to approve the regular meeting minutes of April 2, 2024.
Attachments
Regular meeting minutes of April 2, 2024
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MINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on April 2, 2024 at 5:00 P.M.
Present: Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mario Saucedo, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director
Mayor Tejeda called the meeting to order and announced there were no closed session matters scheduled for the City Council to consider. The meeting recessed at 5:00 P.M.
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Mayor Tejeda. The pledge of allegiance to the American flag was conducted by the Flag Folder and Safety Squad of Kingsbury Elementary School.
PRESENTATIONS
Redlands Pet Adoption
Animal Services Supervisor Jodi Kroeger and Kennel Attendant Hailey Stuck introduced "Ariel", a three-year-old female Australian Kelpie, who is available for adoption, along with forty-three other dogs and ten cat at the Redlands Animal Shelter. Ms. Kroeger informed the Council there had been forty-one dogs and eight cats adopted in March 2024. She announced the Shelter was full, and all dog adoption fees would be waived.
Proclamation National Crime Victims’ Rights Week
Council Member Saucedo and Police Chief Tolber presented a Proclamation declaring April 21-27, 2024, as National Crime Victims’ Rights Week to Rose Madsen of Family and Friends of Murder Victims.
Proclamation Dolores Huerta Day
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Proclamation Dolores Huerta Day
Council Member Saucedo presented a Proclamation to Yolanda Contreras in celebration of Dolores Huerta Day.
Proclamation Child Abuse Prevention Month
Mayor Tejeda presented a Proclamation declaring the month of April 2024 as Child Abuse Prevention Month to Kevin Anderson, Interim Children's Network Officer, San Bernardino County.
Council Members agreed to move Agenda Item I-4 of New Business to the first item of discussion under New Business. Consideration of Resolution No. 8573, naming the park in Tract No. 20336 in honor of Jerry Coyazo, naming the baseball field within the park in honor of Joe Gonzales, and the placement of a commemorative plaque in honor of Patrick J. Meyer on the flag pole at the park.
PUBLIC COMMENT
Mayor Tejeda announced that comments could be presented in-person, via Zoom, via cell phone or landline.
Construction Industry TaxFraud - Eddie Campos and Delshawn McClellon, of Western States Regional Council of Carpenters, brought attention to a growing problem of employer tax fraud in the construction industry, which they said was allowing businesses to cheat their employees, evade taxes and defraud communities. A Days of Action event is planned from April 13 - April 19, to protest and raise awareness.
Parking Enforcement
- Dennis Bell noted that the City had increased the levels of parking enforcement in the downtown area, but he said this same level of enforcement should apply across the City.
CONSENT CALENDAR
Minutes
On motion of Council Member Denise Davis, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, the regular meeting minutes of March 19, 2024.
Vote: 5 - 0 Passed
Proclamation National Crime Victims’ Rights Week
On motion of Council Member Denise Davis, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously authorized, by roll call vote, the issuance of a proclamation declaring April 21-27, 2024 National Crime Victims’ Rights Week.
Vote: 5 - 0 Passed
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Proclamation Dolores Huerta Day
On motion of Council Member Denise Davis, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously authorized, by roll call vote, the issuance of a proclamation declaring April 10, 2024, as Dolores Huerta Day.
Vote: 5 - 0 Passed
Proclamation Child Abuse Prevention Month
On motion of Council Member Denise Davis, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously authorized, by roll call vote, the issuance of a proclamation declaring the month of April 2024 as Child Abuse Prevention Month.
Vote: 5 - 0 Passed
Conflict of Interest Code Review
On motion of Council Member Denise Davis, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously directed staff, by roll call vote, to review the Conflict of Interest Code for the City of Redlands in accordance with Section 87306.5 of the California Government Code.
Vote: 5 - 0 Passed
Resolution No. 8569 Small Claims Court Representatives
On motion of Council Member Denise Davis, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, Resolution No. 8569 appointing Small Claims Court Representatives to act for the City of Redlands and on the City's behalf and Rescinding Resolution No.8405.
Vote: 5 - 0 Passed
Homeless Resources Services Agreement
Homeless Solutions Manager David Rabindranath introduced a Homeless Resources Services Agreement and purchase order with Swami Shriji Investment Inc. doing business as Super 8 Redlands for Temporary Housing Services on an as-needed basis for an amount not to exceed $66,300. He added that the Super 8 Redlands operates the motel within the City of Redlands and the purchase order will facilitate the use of the motel for the purpose of providing emergency rooms for homeless individuals and families, ranging in stay from one to seven nights. As public comment, Dennis Bell thought the City's strategy was only just to warehouse the homeless population instead of addressing the bigger problems associated with homelessness.
On motion of Mayor Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich, the City CC_April 2, 2024
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On motion of Mayor Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, a Homeless Resources Services Agreement and a sole source purchase order with Swami Shriji Investment Inc. doing business as Super 8 Redlands for Temporary Housing Services on an as-needed basis for an amount not to exceed $66,300.
Vote: 5 - 0 Passed
Amending On-Call Plumbing Services Agreement
On motion of Council Member Denise Davis, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, the First Amendment to the agreement to perform on-call plumbing services with Pro-Craft Construction, Inc. for an additional $30,000 per year for the remaining two years, resulting in a total agreement amount of $210,000.
Vote: 5 - 0 Passed
Amending Development Impact Fee Study Professional Services Agreement
On motion of Council Member Denise Davis, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously determined, by roll call vote, that the Fourth Amendment to the Professional Services Agreement with David Taussig and Associates, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Fourth Amendment to the Professional Services Agreement with David Taussig and Associates, Inc. increasing the total compensation to $67,480.
Vote: 5 - 0 Passed
RESA Event Services Agreement
On motion of Council Member Denise Davis, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously determined, by roll call vote, that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the agreement with the University of Redlands for the Redlands Emergency Services Academy.
Vote: 5 - 0 Passed
RAFME Side Letter Agreement
On motion of Council Member Denise Davis, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, the Side Letter of Agreement between the City and Redlands Association of Fire Management Employees modifying language in Article 19 of the Memorandum of Understanding to clarify sick leave benefits at the time of retirement.
Vote: 5 - 0 Passed
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PUBLIC HEARINGS
Ordinance No. 2961 Agritourism
Mayor Tejeda opened the public hearing and called on Planning Manager Brian Foote, of Development Services, for details of Ordinance No. 2961, to amend Redlands Municipal Code Chapter 18.20 (A-1, Agricultural District) to permit certain types of agritourism and related uses as ancillary land uses within the A-1, Agricultural zone, as well as adopt development standards and sign standards for agritourism uses. He reported the applicant, Two Canyon Farmers Guild, represents multiple property owners and farmers who predominantly reside or operate citrus groves in the San Timoteo Canyon and Live Oak Canyon areas of Redlands. The applicant has applied to amend the provisions of Redlands Municipal Code (RMC) Chapter 18.20 for the A-1, Agricultural District to expand the list of allowable ancillary and supportive activities to enhance and diversify revenue sources from existing agricultural land uses. The largest contiguous area of Redlands with A-1 zoning is in San Timoteo Canyon and Live Oak Canyon (south Redlands). On February 27, 2024, the Planning Commission held a public hearing and voted 7 to 0, recommending that the City Council approve the ordinance.
Representing Two Canyon Farmers Guild, Anna Knight explained the group's intent was to promote the longevity and economic sustainability of farming operations (i.e., economic development opportunities) without sacrificing or diminishing the existing agricultural uses of the land. As citrus production in the region has gradually declined over recent decades, landowners are seeking additional ancillary revenue streams to augment declining crop income. This proposed code amendment will allow for a variety of related land uses that are intended to be ancillary and supportive of agriculture activities, without detrimentally affecting the rural and historic character of the agricultural areas. She introduced another local farmer, Tony Hicks, who added that fewer restrictions in connection to pumpkin patches, "glamping", and wineries would be helpful.
As public comment, fifteen speakers, including Dennis Bell, Linda Hamilton, Phil Courtney, Bob Knight, Ann Van Damme, Kaito Knight, John P Beall, Teresa Mattura, Julie Estrella, Tammy White, Doug Powell, Hans and Mary Ann Schaepper, Chamber of Commerce Executive Director, Evan Sanford and Jaimie Fanous addressed the Council to voice their support of the proposal. Speakers represented a diverse segment of the population including Redlands property owners (farmers), residents, local business representatives, members from local school districts, and other interested persons. Overall, they stressed the value the proposed changes would bring and stated these would benefit not only the farmers, but bring a revenue boost to the local economy, and would preserve the rich agricultural heritage of the community.
Four written comments were received from Sherli Leonard representing Redlands Conservancy and also representing Two Canyons Conservancy, Samiha Hamdi of Fresh Approach and Jamie Fanous, of Community Alliance with Family Farmers. All letters were in full support of the proposal. As rebuttal, Anna Knight urged the Council to include four line items to be classified under the administrative review processes, rather than under the Conditional Use Permit processes. These items included farm stays, educational farm camp (no motor vehicles/trailers), retail self-pick onsite by customers, and tours, day classes and farm experience excursions. With no additional comments, Mayor Tejeda closed the public hearing.
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Council Members thanked Anna Knight for her informative and passionate presentation and announced their support of agritourism. They were anxious to make this work for both the farmers and the City but wanted to make sure clear standards were set. Several questions were raised, and they asked for clarification regarding the timing to approve the ordinance, the timing to consider revisions to the ordinance and possible continuation of the hearing to the May 7 Council meeting, definition of certain terms, such as "glamping", the use of RVs, permit requirements and cost of permits. During the lengthy discussion, it was agreed to introduce the ordinance as originally presented and continue to work with the applicant to evaluate the additional revisions they requested.
On motion of Mayor Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously introduced, by roll call vote, Ordinance No. 2961, to amend the Redlands Municipal Code Chapter 18.20 (A-1, Agricultural District) to permit certain types of agritourism and related uses as ancillary land uses within the A-1, Agricultural zone, as well as adopt development standards and sign standards for agritourism uses; and determined that the proposal is exempt from environmental review under the California Environmental Quality Act in accordance with Section 15061(b)(3) of the CEQA Guidelines.
Vote: 5 - 0 Passed
NEW BUSINESS
Arts and Culture Master Plan Agreement
Facilities and Community Services Director Crocker reviewed a Professional Services Agreement with The Cultural Planning Group, LLC for the development of an Arts and Culture Master Plan for an amount not to exceed $126,000. The Cultural Arts Commission recommended that the City Council direct staff to procure the services of a consultant to develop an Arts and Culture Master Plan (Plan), as the Plan is a necessary tool to ensure that art is promoted and utilized in a cohesive and intentional manner throughout the community. On December 6, 2022, the City Council directed staff to advertise a request for proposal for the development of the Plan. As public comment, Dennis Bell said the City didn't need another plan, and he thought it was a waste of taxpayers' money.
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council determined, by roll call vote, that approval of a Professional Services Agreement with The Cultural Planning Group, LLC for the development of an Arts and Culture Master Plan is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines; and approved the Professional Services Agreement with The Cultural Planning Group, LLC for an amount not to exceed $126,000.
Vote: 4 - 0 Passed
Mayor Pro Tem Barich was absent during the vote
Amending Applied LNG Technologies, LLC Agreement
Facilities and Community Services Director Crocker explained the need to amend the CC_April 2, 2024
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Facilities and Community Services Director Crocker explained the need to amend the Agreement with Applied LNG Technologies, LLC to increase the total agreement amount not to exceed $3,909,879. During the first extended term of this agreement, the City has experienced an increase in RLNG and CNG sales. This Second Amendment will increase the agreement amount and provide for the purchase order modification to account for the increased expense and revenue associated with the additional fuel sales. The estimated revenue for FY 2023-24 is $851,500, which is a 39% increase over FY 2022-23 totals.
On motion of Council Member Mario Saucedo, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, an additional expense appropriation in the amount of $136,902; a revenue appropriation in the amount of $243,000 for the Equipment Maintenance Fund; and approved the Second Amendment to the Agreement with Applied LNG Technologies, LLC.
Vote: 5 - 0 Passed
Resolution No. 8559 Master Lease & Purchase Caterpillar Model D8 Track Type Tractor
Facilities and Community Services Director Crocker detailed Resolution No. 8559 approving a Master Lease and Purchase Agreement with Caterpillar Financial Services Inc. for the lease and purchase of a replacement Caterpillar Model D8 Track Type Tractor for $1,363,518.10. The City uses a D8 Dozer at the City landfill on a daily basis and plays a crucial role in daily landfill operations and has now surpassed its recommended service life and is no longer in working condition. The dozer is essential to maintain regulatory compliance, and its replacement is needed immediately to stay in compliance, avoid unnecessary fines, and incur violations at the California Street Landfill. The purchase price will be paid over a six-year term with the first (5) five annual payments in the amount of $272,683.42 and a remaining payment in the sixth year in the amount of $101.00. At the end of the agreement and upon the last payment, the City will own the vehicle outright.
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8559 approving a Master Lease and Purchase Agreement with Caterpillar Financial Services Inc. for the lease and purchase of a replacement Caterpillar Model D8 Track Type Tractor for $1,363,518.10.
Vote: 5 - 0 Passed
Resolution No. 8753 Naming of Park, Baseball Field & Commemorative Plaque in Tract No. 20336
Facilities and Community Services Department Director Crocker provided background for Resolution No. 8573 and the proposal to name the park in Tract No. 20336 in honor of Jerry Coyazo, name the baseball field within the park in honor of Joe Gonzales, and to place a commemorative plaque in honor of Patrick J. Meyer on the flag pole at the park. As part of the development of Tract 20336, now known as the Live Oak neighborhood, MLC Holdings LLC will build and dedicate to the City of Redlands an 11.8-acre public park with 7 sports fields, parking, public restroom facilities, picnic, and passive open space areas. The Master Landscape Plan incorporates several features in the park, including: one CC_April 2, 2024
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baseball/softball field, six soccer fields, a basketball court, sports field lighting, restrooms, and multi-use trails. The developer requested the City name the park and the Parks and Recreation Advisory Commission led the effort in accordance with the park naming resolution. They received over 150 park name suggestions from the public.
As public comment, Jim Holmes, President and CEO of Redlands Community Hospital, spoke in honor of Pat Meyer, who was instrumental in bringing many developments to fruition, including this one. Mr. Holmes spoke for the many others also in attendance, and he expressed their deep sadness of Mr. Meyer's recent passing, on March 31, 2024. Mayor Tejeda and Council Member Saucedo praised Mr. Meyer for his efforts to encourage developers to incorporate parks and trails and sports fields within their developments, bringing great value to the whole community. Andy Coyazo, on behalf of the Coyazo family, and Gloria Candelaria, on behalf of her father, Joe Gonzales, said they were humbled and honored to have the park and baseball field named for their families.
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, Resolution No. 8573, naming the park in Tract No. 20336 in honor of Jerry Coyazo, naming the baseball field at the park in honor of Joe Gonzales, and placing a commemorative plaque in honor of Patrick J. Meyer on the flag pole at the park.
Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Council Member Guzman-Lowery announced the West Valley National Crime Week Memorial will be held on April 22, 2024 in Rancho Cucamonga. On a personal note, she was grateful for City staff members and gave special recognition to the Redlands Fire Department, Station 1 crew, for their incredible response to a family emergency.
Council Member Saucedo
expressed his appreciation of Esther Martinez, Redlands Emergency Operations Specialist, who was honored by Assemblymember James C. Ramos as one of the 2024 Women of Distinction in Assembly District 45. The annual award honors women in the district who exemplify leadership, innovation, and service in Assembly District 45.
ADJOURNMENT
There being no further action required the meeting adjourned at 8:20 P.M. in honor of Pat J.
Meyer, who passed away on March 31, 2024. Mayor Tejeda called for a moment of silence and praised him for his dedication and selfless service to the betterment of the community.
He will be greatly missed. The next regular meeting of the City of Redlands City Council will be held on April 16, 2024.
CC_April 2, 2024
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City Council Meeting J. 2.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring the week, April 7-13, 2024, as National Library Week (Mayor Tejeda)
MOTION:
I move to authorize issuance of a proclamation declaring the week, April 7-13, 2024, as National Library Week
Attachments
National Library Week 2024
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City Council Meeting J. 3.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring April 20, 2024, as Earth Day (Mayor Tejeda)
MOTION:
I move to authorize the issuance of a Proclamation declaring April 20, 2024, as Earth Day.
Attachments
Proclamation
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PROCLAMATION
Earth Day
A Day of Climate Action in Redlands
WHEREAS, climate change is no longer a far-off threat- it is already endangering human and natural environments around the world; and
WHEREAS, the United Nations has declared "human activities, principally through the emissions of greenhouse gases, have unequivocally caused global warming"; and WHEREAS, global warming has the entire world facing extraordinary challenges, such as rising temperatures, global health issues, food and water shortages, rising sea levels, and economic struggles; and
WHEREAS, Earth Day is celebrated worldwide to raise awareness, educate us, and inspire us to take actions to conserve and heal mother earth; and
WHEREAS, the City of Redlands is committed to the sustainability of our community; and WHEREAS, groups in Redlands are working to assist residents and businesses to achieve greater climate resiliency through educational programs, public policy, and grassroots action; and WHEREAS, Redlands groups have planned projects on Earth Day to demonstrate to residents actions on how to reduce greenhouse gas emissions and become more resilient to the impacts of climate change.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Redlands does hereby proclaim April 20, 2024 as Earth Day - A Day of Climate Action in Redlands and encourages residents, businesses, and institutions to take initial and ongoing actions to address climate
change,
IN WITNESS WHEREOF, we hereunto affix our signatures and Official Seal of the City of Redlands on this 16th day of April 2024.
Eddie Tejeda, Mayor
Attest:
Jeanne Donaldson, City Clerk
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City Council Meeting J. 4.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring April 26, 2024, as Arbor Day in the City of Redlands (Mayor Tejeda)
MOTION(S):
I move to authorize the issuance of a proclamation declaring April 26, 2024, as Arbor Day in the City of Redlands.
RECOMMENDATION:
Staff recommends that the City Council authorize issuance of the proclamation for calendar year 2024 recognizing the celebration of Arbor Day in the City of Redlands.
DISCUSSION:
The City of Redlands has enjoyed a long-term standing as a Tree City USA. The award is bestowed annually in recognition of work completed by the City during the previous calendar year. Tree City USA cities are recognized for their urban forestry aesthetics, enhanced air quality, positive public image, and heightened civic pride through urban forestry management.
Each year, the City declares its continued dedication to National Arbor Day by approving a proclamation recognizing the celebration of this day with the planting of trees at locations recommended by the Street Tree Committee and approved by the Facilities and Community Services Department.
The City Council's approval of the proclamation for the annual celebration of the National Arbor Day is a prerequisite to the City being recognized by the National Arbor Day Foundation as a Tree City USA. This year, 2024, will mark the twenty-ninth year that the National Arbor Day Foundation will bestow the City of Redlands with the designation of Tree City USA.
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ALTERNATIVES:
The City Council may choose not to approve the proclamation.
STRATEGIC PLAN:
Supports Focus Area D: Land Resource Management
SUBMITTED BY:
Tabitha Crocker, Facililities and Community Services Department Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
PREPARED BY:
Jocelynn Butters, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: N/A
Revenue Generating: N/A
Appropriation Required Y/N: N/A
Amount: N/A
Budgeted Y/N: N/A
Account No.: N/A
Discussion:
Attachments
Proclamation
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WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of h·ees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and
WHEREAS, trees in Redlands increase property values, enhance the economic vitality of business areas, and beautify our community. Trees, wherever they are planted, are a source of joy and spiritual renewal; and
WHEREAS, the City of Redlands enjoys a rich heritage and dedication to the continued health and preservation of the City's urban forest;
NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Redlands declares April 26th, 2024, as Arbor Day and encourages all residents to support efforts to protect our trees and woodlands; and
BE IT FURTHER RESOLVED, that the City Council of the City of Redlands encourage all residents to plant trees to gladden the heart and promote the well-being of this and future generations.
IN WITNESS WHEREOF, we hereunto affix our signatures and Official Seal of the City of Redlands on this 1
6th day of April, 2024.
Eddie Tejeda, Mayor
Attest:
Jeanne Donaldson, City Clerk
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City Council Meeting J. 5.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring the month of April 2024 as Arts, Culture, and Creativity Month (Mayor Tejeda and Council Member Davis)
MOTION:
I move to authorize issuance of a proclamation declaring the month of April 2024 as Arts, Culture, and Creativity Month.
Attachments
Arts Culture and Creativity Month 2024
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City Council Meeting J. 6.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring May 2, 2024, as National Day of Prayer in the City of Redlands (Mayor Tejeda) MOTION:
I move to authorize issuance of a proclamation declaring May 2, 2024, as National Day of Prayer in the City of Redlands
Attachments
National Day of Prayer Proclamation-2024
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City Council Meeting J. 7.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the sole source purchase order for Temporary Housing Services on an as-needed basis with SB Express One, LLC for an amount not to exceed $50,000 (Assistant City Manager Boatman) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve a sole source purchase order for Temporary Housing Services on an as-needed basis with SB Express One, LLC for an amount not to exceed $50,000.
RECOMMENDATION:
Staff recommends City Council approve a sole source purchase order for Temporary Housing Services on an as-needed basis with SB Express One, LLC for an amount not to exceed $50,000.
DISCUSSION:
In April 2022, the City Council created a Homeless Solutions Division to address chronic homelessness in the City. The Homeless Solutions Division is responsible for connecting people experiencing homelessness in the City with appropriate resources. The Homeless Solutions Division partners with local nonprofits and government entities to connect homeless people with resources such as shelter, transitional housing, food assistance, outreach services, mental health counseling, substance abuse treatment, and more.
SB Express One, LLC (SB Express) operates the Super 8 motel within San Bernardino County. This facility is used for the purpose of providing emergency motel rooms for homeless individuals and families ranging in stays from one to seven nights. SB Express also provides case management services, accepts Redlands Regular Meeting of 04-16-2024
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seven nights. SB Express also provides case management services, accepts pets, and offers a small food pantry for homeless clients from various programs.
These services are unique to SB Express, therefore quotes or bids are not applicable.
ALTERNATIVES:
City Council may elect not to approve the sole source purchase order and direct staff accordingly.
STRATEGIC PLAN:
Supports Priority B - Public Health and Safety, Objective 4 - Homelessness SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Sandy Munoz, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2023-24
Amount: $50,000
Budgeted Y/N: Y
Account No.: 101300.7901.300008
Discussion:
Funding for this purchase order is included in the Homeless Solutions Division Fund (101300.300008) of the Fiscal Year 2023-24 Budget as approved by City Council.
Attachments
Sole Source Form
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City Council Meeting J. 8.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the First Amendment to the Non-Professional Services Agreement with J.T. Lewis, doing business as National Garage Door, for the procurement and installation of fire station folding doors, to change the door manufacturer to Door Engineering (Fire Chief Sessler)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve a First Amendment to the Non-Professional Services Agreement with J.T. Lewis, Inc.
RECOMMENDATION:
Staff recommended the City Council approve the First Amendment to the Non-Professional Services Agreement with J.T. Lewis, doing business as National Garage Door to change the door manufacturer to Door Engineering.
DISCUSSION:
On January 16, 2024, the City Council authorized a contract with J.T. Lewis for the procurement and installation of folding doors for fire stations 261, 262 and 263. Recently, J.T. Lewis, the contractor, notified staff that the manufacturer specified in the existing agreement, BATOR, was facing financial difficulties.
Expressing apprehension about BATOR's capability to deliver the customized doors, J.T. Lewis recommended an alternative brand, Door Engineering, renowned for its production of four-fold doors. Door Engineering, headquartered in Minnesota, stands as a huge supplier of such doors to fire stations nationwide.
Switching to Door Engineering would ensure continuity in quality and functionality, maintaining all safety features and the aesthetic appeal of the BATOR doors. Furthermore, the contractor J.T. Lewis and manufacturer Door Redlands Regular Meeting of 04-16-2024
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BATOR doors. Furthermore, the contractor J.T. Lewis and manufacturer Door Engineering, have agreed to honor the price of the original agreement.
Staff is seeking approval of a first amendment to the existing agreement with J.T. Lewis to change the four-folding door manufacturer from BATOR to Door Engineering. All terms and pricing of the existing agreement will remain the same.
ALTERNATIVES:
City Council may choose to not approve the first amendment to the existing agreement with J.T. Lewis and provide alternate direction.
STRATEGIC PLAN:
Priority B - Public Health and Safety
SUBMITTED BY:
Rich Sessler, Fire Chief
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2023-2024
Revenue Generating: N
Appropriation Required Y/N: N
Discussion:
The total cost of the purchase and installation of bay doors at Fire Stations 261, 262 and 263 is $490,205. This cost is budgeted within the Fire Department budget. The amendment to the agreement will not affect the pricing or terms of the contract as it serves only to change the door manufacturer from BATOR Doors to Door Engineering.
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Attachments
First Amendment to Agreement with J.T. Lewis
Executed Agreement with J.T. Lewis
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1 I:\cmo\Agreements\J.T. Lewis, Inc. dba National Garage Door First Amendment FY23-0063.docx-ms
FIRST AMENDMENT TO AGREEMENT TO PERFORM NON-PROFESSIONAL
SERVICES FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS
This first amendment (“First Amendment”) to the agreement for the provision of Installation of Fire Station overhead rollup doors (“Agreement”), dated January 16, 2024 by and between the City of Redl ands, a municipal corporation and a general law city (“City”), and J.T.
Lewis, Inc. dba National Garage Door (“Contractor”), is made and entered into this 16th day of April, 2024.
RECITALS
WHEREAS, it is the desire of the City and Contractor to amend their existing Agreement, specifically to amend the Scope of Services change the bay doors manufacturer and specifications, and consquently amend the Price Sheet to reflect the type of bay doors that will be installed at Fire Station 261, 262, and 263.
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:
AGREEMENT
Section 1. Exhibit “A” of the Agreement, entitled “Scope of Services,” is hereby amended and attached hereto and incorporated herein by reference.
Section 2. Exhibit “C” of the Agreement, entitled “Price Sheet,” is hereby amended and attached hereto and incorporated herein by reference.
Section 3. All other provisions of the Agreement shall remain unchanged by th is First Amendment and in effect.
IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of April 16, 2024.
CITY OF REDLANDS
________________________________ By: ________________________________ Eddie Tejeda, Mayor Kevin Lewis, Vice President
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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2 I:\cmo\Agreements\J.T. Lewis, Inc. dba National Garage Door First Amendment FY23-0063.docx-ms
EXHIBIT “A”
SCOPE OF SERVICES
- Furnish and install three (3) – 12’ X 12’ Door Engineering Four-Fold FF300 Folding Doors, RAL Paint Finish, Exterior Mount, 115 Volt, Single Phase, Light Curtian on inside of door, Electric Edge, Timer to Close, Fully Glazed Door with 1’ Insulated Tempered Glass, Remote Control and Receiver per Door, Long Range Antenna, IS40 Presence Sensor, Exterior Saw Cut Loop and Detector at Fire Station 261.
- Furnish and install two (2) 11 x 10-9 Door Engineering Four -Fold FF300 Folding Doors, RAL Paint Finish, Exterior Mount, 115 Volt, single Phase, Light Curtain on Inside of Door, Electric Edgew, Timer to Close, Fully Glazed Door with 1” Insulated Temepered Glass, Remote Control and Receiver per Door, Long Range Anenna, IS40 Presence Sensor, Exterior Saw Cut Loop and Detector at Fire Station 262.
- Furnish and install two (2) 11 x 10-9 Door Engineering Four-Fold FF300 Folding Doors, RAL Paint Finish, Exterior Mount, 115 Volt, Single Phase, Light Curtain on Inside of Door, Electric Edge, Timer to Close, Fully Glazed Door with 1” Insulated Tempered Glass, Remote Control and Receiver per Door, Long Range Antenna, IS40 Presence sensor, Exterior Saw Cut Loop and Detector at Fie Station 263.
- Demolition and Disposal of seven (7) Sectional Doors.
- Electrical Wiring, Conduit and Hookup of seven (7) Doors.
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EXHIBIT “C”
PRICE SHEET
Supply and Installation of 12x12 Door
Engineering Four-Fold FF300 Folding Doors at
Fire Station 261
$163,875.00
Electrical Work $15,000.00
Supply and Installation of 11-6x10-9 Door
Engineering Four-Fold FF300 Folding Doors at
Fire Station 262
$144,665
Electrical Work $15,000
Supply and Installation of 11-6x14 Door
Engineering Four-Fold FF300 Folding Doors at
Fire Station 263
$136,665
Electrical Work $15,000
TOTAL $490,205.00
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AGREEMENT T PERFORMNON-PROFESSIONALSSIO.NAL SERVICES.
FORIMPROVEMENTTOPUBLICBUILDINGS ANDOR U.NIDS
Thisagreementfor"the. provisionoftheinstallationoffirestationoyerhetdtrollopdoorsAgreement") isMadeandenterd. Inthismothdayot'Jauany, 2024 ("Effective late") by and betaerntheCityofI .edlauds,amunicipalcorporation (" City")' andJT Lewis, Isla., 6 California corporation dba National CraarageDoor (" Contractor"). C'ity and Contractorare soinetinres individuallyreferredtoherein. ra.s.a "Patty" arid,, together, as the'' Part1es.' Irreensidierttion 'orthe mutualpromiseseonttairie:dherein, CityandrConraotora,gree:ra1"dlidwws ARTICT., E l — ENGAGEMENT OF CONTRACTOR
Li City herebyenngagContractor toperforminstallatienofMirestationoverheadr011aapdoorsServicesfor c"( the l' iSer°viecns`) The ,ServicesthatContractorshallperformaremoreparticularlydescribedin F :hibit "A,". titled ;"Scopeof Services," Which is attached heretoandincorporatedptrrehiby reference,
11 The Servicessludlbeperforinedby 'ContractorrlraprOfessionaliWanner, andContractor representsthat ithastheskillandtheprofessional -expertisenecessaryto providethe Services toCityala levelofcompetency presently maintainedbyotherpracticing professionalContractorsintheindustryprovidinglikeandsimilartypesof Services.
ARTICLE R.ESPONSIB1LIr1E'l CJit.CONTRACTOR
I Contractorstallcomplywithall appp.lica'blefederal., state, andlocalllpwvs ,iiadregulations in ilia performancesof theServT:ces. iancluding, biltnotlimited, to ail 1ppliviblleLabor..
Codeandprevailingwagelawsandlion -discriminationlaws, including :theAmerican with Disabilities Act. PursuanttoLaborCodesecticeam1773. 2., copiesofthepprcvailiTngratesof perdiemwages ,asdeterminedbythe:;DireetOrof theCaliforniaDepartmentoI' Industrial Relationsfor eachcrag., -classification 'OrtypeOfworkerneededto tmdertake the Services are on Idleat ity'sMunicipalUtilitiesandEngineeringDepartment, located at the Civic Center, :35 Cajon Street, Suite 15A ((Vialling.. P.0, Bib' 3005). Redlands,:
California 92373.
2,
Contractoracknowledgesthatifit violates: theLaborCodeprovisions relatingto proVailingmacsthatCity mayettforee .suchprevisionsby withholdingpaymentsto Contractor oritssubcontractorspursuanttoLaborCodasraction1771.6. 2, 3 If Contractorexecutesan ,agreementwithasubcontractortoperformanyportionofthe Services, Contractor shallcomplywith :LaborCodesections177atad1777.7, andshalll. prov ide thesnbeontraactorwith copiesof theptovisiornaor Labor: Code .sections1771, 177.
5. 1776, 1777. 5, I8 [ 3 and181 . Contractoracknowledgesthat the statutoryprovisions establishingpenalties : for fail to comply^ with statewageend hourlam and to payprevailingwages may be ernfcaecedby Citypursuantto. LaborCondesections1775 and 1813. 2.
4 Ccmt; i' atctor:and its suhcontrtrctors'shall . complywith the provisionsof LaborCodeseclio:n 1776 regardingpayroll ro tadsnr. a nntonanroe, cel; tifications, retention Amid inspection. r. crtam;rconcrrwrrI, rwI , Inc rrhrr'Nation! (imp!. T.) nr 1grexmea1FY23.: 0003.dnex-nos Redlands Regular Meeting of 04-16-2024
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Nr" 5,2 ) 2111
Contractoracrknowleresthateight (ll);tacaurs.constitutesa legaldtiy+'s pursuant toLaborr~ Codo section',1810..
2. 6 Corotetorshallccrrrnplywiththeprovisionsof LaborCede :section1777.5 as .t; Epprenticeships, andLaborCode ,sections177i, 1775, 177 : 1777„ 5,;1813and 1815. 7 Pursuantto .fk blic.:ContractCodescctien7105( h), Contractor offers and agrees to assigntbCityallrights, titleandinterestin andto.all 'causesofactionitmayhaveunderseal 4 ,or•Ihe lai.ton Act 05 LIS,;C, section1) or under- the l*r;:artwrigfu Act ( Chapter coarrrrrencingwithsection16700) of Part2 ot''.Division7 of theBusinessand I' rofessions Coda), rarisi» froon f :urclrusesof aods, goodsor materials 'pursuant: to thisAgreement.
MITT(' E 3 - I L PO 1St"B1'Ll t`IES :Oh' cl' l Y
3. 1
Cityshall makeavailablett Cnctitracteirafr-niaation' n itsposse ; emthatmay _ arssist: Contractorin -performingtheSer•VIces, 3,2 City designatesRich Sesser, Fine Chief, as ity' s representativewith respectto performanceof theServices, andsuchperson shallhavetheauthoritytcatransmit: instructionsreceiveinformation, Int'er`pret, anddefineCity'sPoliciesanddecisionswith respect to perfOrnra„narjcof lire Services,
AIMS LEA 0' I 1CDII' 1 a's1cCOFERV1 S
4. 1 ContractorshallperformandQomplletetheServiccsina'pror'in.pt anddiligentmannerin 4ieoordsrreewith the schedulesit forthrin Exhibit "A,°" which is attachedbereto aMad incorporatedhereinbyreference. TheServicesshall continenceasof theElTectiveDate ref`this Agreement.
4.. Contractorshall completethe ServiecshAtone .30. 2— , unlessthe Se' viresart cariiertermiaoated as permittedherein. 4.
3 Contractorshall famishar, aabarrand materialbond in thefont)) attachedhereto as Exhibiti3," whichis attachedheretoand incorporate(' herein by relerance, in anamountequalto ono hundredpercent (100%) of the : totalcompensationto bepaidto Contractorpaorsuaantto thisAgreement, IT1CL1u`— tlAYf' N' IF.NTSTO.CONTRACTOR5,
1 Total compensation .ror Contrarctor's performanceOfthe- Services ,shall be in theamountof pour'HundredNincoty "I' lrcarsancITwo Five.: Dollars ($ 490, 2o5oo), Cityshallp€ ay :Contractorin accordanceWith Exhibit "C" titled ",Pricc Sheet," which is attachedhereto', and incorporatedherein by reference, 1714nrnM;
reemt, nrs . 0ba Corms 1. 1rASr etliVrl16r' ' i. GIKrfl Redlands Regular Meeting of 04-16-2024
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NP,S-2, 2 (ap4d2' 1 p
5.'2 Any notice or other comm [ cation required,. orWhichmviy begiven, ptntuKanttothis.
Agreement,; shallbeinwriting. Anysuchnutse.shallbedeemeddelivered (i) on: the datect deliveryiir. perscna (li) :( 5)rdays after depositInfirstclass. registeredmail, withreturn receipt requested; (iii) Onthe actualdeliverydateif depositedwithanovernight courier; or ( iv) onthy: dalesentbyfacsimileoreleetronticmailtransnaisslon (includingI'DF), if confirmedwith a copyscancontempornerwsly by nisi class, aeriffie(1, registeredor expressmail; in each ,caseproperlypostedand fullyprepaidto theappropriateIdra; ss;s ^t foathbel w, car ,such .dtheraddress. as rrParty ^ mayprovidenoticeiraIlletOrda1100With ; tltis ste it aa» CITY City
Cleric. City
or RedlaudsCrkion
Street Box
3. 00,5)(inarilirng) Ret;
Ilands, C 92373Wolfe
Idscneityo.. FredIa.rnds.card909)
798, 7531CONTRACTOR
Kevin
Le uis, V' IeePrM:siicknt I"
l" leiis, `diha:. dls'u :I*1atirrrralC; carrr,c i3ccnr31$ 5 ritzageraldReed. R11110.
140.'.Co.t ' Icwn., CA5' 7412kevin
natiera gaga , etltarar.cuaa7 91!
S) 6 8¢ 4554ARTICLE .:—
INSURANCE C rANDINDEMNIFICATION6,
1 The fel' Iowitr:;g insurance 'coverageatgerequiredby tilisgreen ent shillbe m lintainedb. Conract ar ro duPationof itsperrornmin0rar tkcsr rvices, ;C' carttrralfor shallnot perf` orrnanyServicesunll s anduntilthe re.gtlil insuranc,e. listedbelowis obtainedby Contractor.
Cdautnactershall provide. C. i wwithcertificatesof insuranceand endorsementsevidencing r7cingsuchinsuraance1prior to commencementof thegerv,iees., insurancepoliciesshallincludea ; provisionprohibiting, cancellationor modificationof thepolicyexceptuponthirty" (3, 0) dayspriorwrittenloom e toCity, A, Workers' ', c,, rnpensatianand Ernplayer' s Li:ahi.Iity 'insurancein theamountthat meetsstttutorywregniirernenlsinsuraarne c; arrrieracceptableto City, or rr rtiit ationto Citythat Contractoris ~ rill -insuredor exemptfrom the worker& compeltsatio:tt lawsoftheStrati, or California, contreetc-hill executepnd prcvldeCity with`; Exhibit"D." titled "' Werkers' Conapenuti anInsuranceC' ertificat:iorn,'° whkh isattachedhereto and Iwo:
olterateclhereinby t; fais.refernee,.:priorto performance ; of theServices13, ComprehensiveGeneral Liabilityinsurancewith carriersgceeptabletry- City :in theminimumamotarat of OneMillionDollars, (($1, 00O,Ct00) goer oecurr,n e miciTwoKnelt l" ollaarsSE. P0i, 000,l.. aaggregate, for pulla li il ilityr, pi aprrtywdamageand petsuoUP injuey Is required. City s1tnlbe namedas anaadditionaIinsured and suchitisrrr roc Shallbe printteryand non- r;cwntrinarlint; to any iragniraneaeor self- iaasaar, tanranraintainecby City, C. I : ushtess
AutoLiabilitycoverage, with nairditturnlimits of One Million:Dollars1,, 000, 000) peroccurrence,. combineds1r. Jd Aiirnit bodilyinjury+ liabilityaanel. property ,d4naageliability, This coverage . erati' actorowned ve it: les t. ticinnkpreemhJ oteclr Loviw. W. iabaplate thimflo it AgromenkF' Y2.1,- Redlands Regular Meeting of 04-16-2024
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NPS-22.1(I kip
usedinconnectionwithContractoar5sproVisionoltherServiceS, hiredandnon -owned veltioles, andemployeenoat.r +,wneraiipiaehiicles. CityShall benamedastinadditional insuredandsuchinsuranceshallheprmaary;taradnon-eontributingtoanyinttarance,orsalf=ifsnarn,ncaxmaintainedbytity.
6.2 Contrnctorsltalldefend, itltlennnlP, nttd'11o1dharmlessCityandlitselectedandappointed officials, employees,. anadn,gents'`fibrilandagainstanyandallclaims, lossesorl'tanhiiityr, includingatttarncys' fees, arisingfrothbjttryordeath. topersonsordamagetoprcpettyoccasionedbyanyrteglig,entaetorcnaisSkn ' the i1lruhnise a:rtduct ai , contractor, oritsofficers, employees:and. agentsinapertoimiigthe ' erVk. s.
RTECL ; 7.— COIN; ICTS F'114'illiRE T
7. 1 !
Contractorcovenantsandrepresents: thanit doesnothot anyInv, etattcntton- interestit any tealpropertythatmaybetlaa> subjectof'thisAgreement rirany othersourceof income, interestin realpropertyorinvestm+ nt. that wouldbeaffectedinany manneror degreel,ytheperformance ofCntraaetor's• Services. 'Contractorfurthercovenantsandrepresentsthatintheperformance. ofitsdutieshereunder; nopersonhayinganyflsuch. interestshallperformany:Servicesunderthis ,Ag'reetnent, 7,2 Contractor- agreesit is netradesignatedemployee themeaningof thePileaLReform Act becauseContractor! A.
Does, not makeit governmentaldeeisionwhether to: i).
approvea r atct, male, or regulation, or arlraptor eaRorieti (: ty' ii) isstaa , deny, suspendow ' revoke • tiny Citypermit, license, npppieatat''ra, certl akatata approval,. rder or similarauthorizationor entitfenaentifi) eath0314eCity tr, eniar: into, modifyor reneweontraaat; iv) granatt Cityapprovalto a r;'ontract .thntr cpuararayCiy° aporoyaaiandto whichCity ,is at party,.orto thespecifciyiiansIbr Such. a eoatt.rtct v) grant city
0pproyalto. aa pliarirdr^sigtr, report, studyor similaritem; v` i) adopt, or , gr aittwilyaapprovata6f',` jxt 11cies, standardsor guidelinesforCity oCftaraanysatidfieisionthereof, Does attar ; truein as straff:capacit;y with Cityandin thatca+ptieity, participatein making. n gnverrnnnentnldecisionr otherwise perform' the . same or substantiallythesitnie dudeskw tatty Amwouldotherwisebe performed byan individualholdingapositionspecifiedan Ci ', s Conflict,orInterest Codeunder GovermentCody, section 87302. 7. 3
inrite cveatitCiiy'dote rmInesdirt Contractorfor rnr. ast discloseits financial interestsCon aratet+, ar shalleoataplete ;rind trite a PairPolitical 'p raavituesCommissionFortin '760 Statementof Eeonomiriinterests; With the ( 2ity tet t" s officepursuantto the writteninstructionsprovided by the CityClerk, 4 r".
croe'
LAgrrcrrcnimrCn. ev+ ati.:rtac_ IbaNaIkiMl tqp, . ar.¢ ancartPY23.
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lir+ 4 2r Ilt2b3
A,I~ I'D l. l GENERAL CONSIDERATIONS
8. 1
Inthe eventany .actionisc rxum.ricedtoenforceorintepre't anyofthetermsorrrondrtionsol'thisAgreementth prevailingPartyshall, ionadditiontoanycasts andouter relief, beentitledto therecoveryofits ;reasonableattorneys' kerns, includingf sfor .theuseofirt,.housecounselbyaParty.
8. 2
ContractorshallrnotnassinanyoftheServlees, exep:twiththepriorwrittenapprovalofCityandinstrictcompliance: withthetermstrndconditionnsofthis. Agreement, Anyassignmentorattempted assignmentwithoutsuchpriorwrittenconsentmay, inthestabdiscretion [ofCity, resultsinCity ;simmediatetorrinatttrnQft'his -Agreemeaat, 8, 3
Comtraritori.s:foraliparrposesr.mder this. Agreei7ertt:anrindependent'eontraotorandshall peroorntlnc;derwis .as.,[aniitrle;etpdetd:R.;rrnttdr, trorNeither ,Citynoranyofitsagents:
shalllhavecontrolovertheecmdiictofContractor orContractorseinplvyeeS, exceptashereitt,.sotforth. Contractorshallsupply. eee,ssn.r° tnolsgrid 'rTnaat-Lirttent&ll[ ies r aairel. toperformthe; Services, Assignedpersonnelet. Tipioyedbycrittraaetor:tareOritsaoount. onlyd,:aandirnntoeventsteallCeuntraotororpersoanrielreironedby itbe. deemedtohavebeendnnixployntl by CityOr ur.ngagodIs CuyFeartheaetio.rratof, noronehafofCity,',ContractorShall inayeminauthority, expressor tm;plied, to actonbehalfof Citylit -anycapaeityrwhilSoeVer, s amagent, nor Shall 'Contractor :hayeatn;y atartlnnrity, expressor itntplr"ed, to bindCity .to , anyobligation. This Agreementtarty be terminatedby City, in itssole.disoretion, by prov;idiflrnot lessthanfive (5) ' dayfspriorwrittennotrec at„ o. olitractor rapCity`, intent to terminate, If thisAgreement
is terminatedby City, an adjustmentto Contractor's eopensatlon .sill be made. 'but (i) noamountshall be allowed ''hr atrtieipatedprofit pr, unperionned 'Serwvices, and' '( 1) Danypaymentdue C' rrntrtavtorat thetittleed ternninntionmay be at -Oustedto theextentofanyadditionaleestto . Cityotreasione1 f r anydefaultby Contractor. Uponreceipt of a tornntittrat;iomnonce, Contractorshallimmediatelydiscontinueits provisionofthe Servicesfend. withinive (5) daysoftinedateof thoterrttinationnotice, deliver or otherwisemake availableto City, copies (in both hard' copyand .ele trorniei=.fernt, whereapplicable) ,of projectrdlmeddata, designealenlations,, drawings,. specit" reallorns, reports, estimates, -summaries and su ItotheritntoornnitiOnand materials, as Ituly have _ beenacetnTtttrlatetlmyContraetor;in ;perfoorunningtheerviees..Conlraetorshall be compensatedrainnn .pro -ratanbasis.lbr Servicesconvictedup to thedateoftermination. 8.5 Contractor :shall maintain books, lodgerS. irrVi+ teS, .. tteionatsandotherrecords ai l documentsevi'deneing Bost aridexpensesrelatedto the Servietsfora periodofthree (3) years, or for any longerperiodrrerpnniredby Iaivw, frgm thedateof finalpaymentto Contractorptrr•stiannttothis . Agreement, Suehbooks. shallbeavrailable-at reasonablesonable.timesfor examinationby City at theoffice' ot`Cntractnr; 6 'ThisAgreennent, including! t1rnE hibrts incorporatedherein City reference, ropn'ese+its the. entireagreementandunderstaandinng ,betweenthe partiesas to the mattersen; antainei hereiun, and'arty priorncfotiaCirons, written prOporalsor Verbalagreements.relatingto sr. rehnnnattorsare SupersededbythisAgreernent, EXceptasotherwiseprovidedfor herein, any 45I; vu 110. AgreemrttiVT I.
d"uar n c. baNprrSalGatedr" Cttxpr,11m mcltEY23.t10O2cla it . n Redlands Regular Meeting of 04-16-2024
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IsEFS-22 ( G+Id;'?I)
amendmenttothis Agreement shallbeinwriting, approvedbyCityandsignedbyCityand Contractor.
8. 7
ThisAgreementshallbegovernedbyandconstruedinaccordancewiththelawsofthe StateofCalifornia, withoutregardtoitsconflictsoflawsprovisions, ThePartiesagree that all actionsor proceedingsarisingin connectionwiththisAgreementshallbetried andlitigatedonlyinthestatecourtslocatedinSanBernardinoCounty, California, and thefederalcourts locatedinRiverside County, California.
8. 8 If oneor moreof thesentences; clauses, paragraphscarsectionscontained in this Agreement is declared invalid. void or tutenforceableby a court of competent jurisdiction, thesameshallbedeemedseverablefromtheremainderofThisAgreement andshallnotaffect, impairorinvalidatetheremainingsentences, clauses- paragraphsor sections containedherein, unlesstodosowoulddepriveaPartyofamaterialbenefitof its bargain under this Agreement.
INWITNESSWHEREOF, dulyauthorizedrepresentativesofCityandContractorhave signed in confirmation of this Agreement.
CITY Or R
ddie TTjeda, Mayo
ATTEST:
to Donaldson, City Clerk
JT LEWIS, INC.
DI3A NA`1IONAI. GARAGE DOOR
13v: 2
Kevin l. e vis, Vice President
6 I:'cmo,Aurcements\IF r.a+cif Inc. dbaNationalGarageOno Agrant-lentFY23-O803.dikN.m•.
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NRS-2. 2011.1.(211
ScOPE:,OF:SPRVIcliS
Furnish and install three (1) 12'' x 12' BATOKfonr.fold ,AFF158foldingi.doors, powder coatliniSh, eXterior Mount, 115: YOlt, SingleHire Lightcwiainoninsideof .400r, eleetricedge, timer to close, fulUyglazeddoor with 1" insultedtemperedglass, remote controlandreeeiver perdoor, longrange .antenna,184,0Presencesensor,• exteriorsawcut loop:anddetectorat :rireStation 26
Furnishadd *installtwo (2) — 11x "BATOR:four- fhldA PPI 5$ foldingdoors, powdercoat flish, exterioromu, 1 15Volt. SinglePhase, Light ,eurtain.on insideof door, electriedge, timerto , close, hilly glazeddoor With .1." nsultedtemperod.glass„ remote , control.and receiverper door, longrangeiintenna„IS40 : Presence: sensor, ,exteriorsawcut loopand detectorat FireStation .262 Furnish rind installtwo ( 2)- 11 -(5" x14' BATORfour - foldA FF158Ibldingdoors, powdercoatfinish, exteriormount, 1 15VOlt, :SinglePhase, Light ,eurtainon inside, of , door, electric edge, tinier to flatly
glazeddoorwith1" insultedtemperedglass, remotecontro1andreceiverper door, long :rangeantenna, 1S40 Presencesensor, exteriorsaw cutloopanddetectorat FireStation203 DeMolition and disposalof 7 sectionaldoors Electrical
wiring,eonduit, and hookupof three ()) Ifbqr. lbid. doM7 rn
rnrgI lAvirit dtdiilnido. biti firirapDcior: 414,ii•oornvniFY23,0003AiwKrim, Redlands Regular Meeting of 04-16-2024
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NPS. 22I614, 21i
EXHIBIT'° B"
LABOR AND MATERLAL BOND
Whereas. the City of Redlands, Stateof California. and JT Lewis, Inc, dha National Garage Door hereinafter designated as " Principal") have entered into an agreement ( the " Agreement") whereby Principal agrees tofurnish and install fire stationoverheadrollup doors (the "Work"), which said agreement, dated„ January16, 2024, andtitled as "Agreementto Perform Non -ProfessionalServicesfor Improvementto Public BuildsandGrounds" is herebyreferredtoandmadea parthereof; and Whereas, underthetermsof the Agreement. Principal is required beforecommencingthe performance of theWork, to file a goad andsufficient Laborand Materialbondwith theCity of Redlandsto securethe claims to which referencec is made in Title 3 (commencingwith Section9550) of Part6 of Division 4 of the Civil Code of the State of California.
Now, therefore, said Principal andttte undersignedascorporatesurety', areled firmly bound untothe City andall contractors, subcontractors, laborers, materialmenandotherpersonsemployedin theperformance of theAgreementandreferredto in thealbresaidCodeof Civil Procedurein thesumof Fourl lundredNinety I housand Two Hundred Five Dollars ($ 490,205. 00). for materialsfitrrtishedor labor thereonof any kind, or for amountsduewider theUnemploymentInsuranceAct with respectto suchwork or labor. thatsaid surety will paythesamein an amount nut exceedingtheamounthereitabovesetforth, andalsoin casesuit is brought upon this bond, will pay. in addition to the face amount thereof. costs and reasonable expensesand fees, includingreasonableattorneys' fees, incurredby the City in successfullyenforcingsuchobligation, to be awardedandfixed by thecourt, andto hetaxedascosts and tobeincludedin thejudgmentthereinrendered.
It is herebyexpresslystipulatedand agreedthatthis bond shallinsureto the benefitof any and all persons, companiesandcorporationsentitledto file ClaimsunderTitle 3 (commencingwith Section9550) of Part fi of Division 4 of the Civil Code, so as to dive tt right of action to them or their Assigns in any suit brought upon this bond.
Shouldthe condition of this hond be fully performed, then thisobligation shall becomenull and void, otherwise it shall be and remain in full force and effect.
The surety herebystipulatesand agreesthat no change, extensionuftime, alteration, or addition to the erns of the Agreementor thespecificationsacvompanyincthe sameshall in anymanneraffectits obligations on this bond, andit does herebywaive notice of any sut:h change. extension of liaise., alteration. or addition.
In witnesswhcreoCthis instrumenthasbeenduly executedby the Principaland suretyabovellama on s20
SEAL)! !
t0t3 (
SEAL)
fi GF #' G-
Contractor ( Surety)
BY:
Signature) tSignattrrc )
AddrS.:
Seal and Notarial Acknowledgment of Tel, phon it
Surety)
8 t., eosii'.Agreerents, JT Lewis. Inc. dtv haiioarl Garage Door Agreement Irir: 3.O ) 3.clocx•ius Redlands Regular Meeting of 04-16-2024
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C"
PRICE $ FLEET
Supply andInstallationor 1,21,412BATOR
NP8-2 2 0. 141211
163, 75,00F'`our-Foldppors. t .FireStation261
Eleetricni Work
SupplyandInstallattorrof 1t-6x.14BATOR
Four..Fold Doors, at Fire :Station 262
LE1eetirleal 'Work
SOpply_andInto llationof I1-6x14BATOR,
Four -Fold .Doorsat Fire Station:263
Bleetrical Woik,
TOTAL
9 11.'wintMoteolaciiI9a. 1.4p.vis, ' Ntuni1 ( Immo r r Iltj1IP 2241001driv4.inc 15,000.00
444,665
15,000
136, 665
15,000
410, 205. 100_
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NP8.2 kW] 11i2114
EXFllBiT " D
WORKERS' :COMPENSATION INSURANCECERTIFICATION
Everyenmloyer, excepttheState, shallsecurethepaymentofcompensationinoneormoreoftheroflowinsways:
il)
By being- insuredagainstliability10paycornpensritionbyoneormoreinsurersduly •authorizedtowritecompensationinsurancein thiSSlate, b) ' Bysecuring fromtheDirector. ofIndustrial.. Relations, acertificateofconsentto Seir-irtSUrel, eitheras• anindividualenn)loyer, orasoneemiployerinagroupofemployerS, whichmay be ,aileenLLLIfuiiishi aproofsatisfactorytotheDireetor of Industrial Relations tosoff'.insureandtopayanycompensationthat maybecomedueto .Idsor her employees,
VECK.
1airyawareoftheproviskersof :Section ,37(1)0.: oftheLabor :Codewhichrequires -everyeiArilOyerto blpinuredagairkgt: liabilityForWorkers' 'ConipensationOrto linWertakesttraiic n ZICCOrthinCe • 'Withthe: provisions- of tliat (de,', Odwill ortiplywith .,I0C1), provision • before commencingthe performattee.of hework 'andtietiVitieS .f. ertrrrit'od orpermittedunder Wis. Agreement, (Labor Code •,§1861)„ 1:
affitin •that.at a 11iimes_ in performttg. theWork, andactivitiesrequiredor i. rmitieduhdef • this AgrOintnt, hall not amploy,innypersonin any. manner ...Web .thatLbet:Orne...sitbjectio. the voiXpeg:: coMpensation laws of Californist :HoweVer, at any 11irrie,:if T etripleyanypersonsnob. that I.:become: subjectto the workers' 'Conilansatienla. V4 ofcidifernia,„ imfriediatelyJ shall providetheCity. with =a certilicrite .of ',conSent= to .selNairsurti,,,, :ora : Certillcationofworkers' corrtpettsalionrta m* 40,, I certify kinderpenaltyor perjuryunderthe 1141,y.: oftheStateof Californiathatthe intbrmatojlBAC1representationsmadein- this. centificatearetrue andeorrept. JI LEI,, ArIS, DRAN
AT IONAI, GARAGEDOORBy: Kevin
Lewis
Vice, President10 1.',
enlo'..
ewrecutentAnrJfie. danlirrokal 0AI-op poorAgrartteliilot", 211. ait:11doem.im Redlands Regular Meeting of 04-16-2024
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City Council Meeting J. 9.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Ordinance No. 2961, to amend Redlands Municipal Code Chapter 18.20 (A-1, Agricultural District) to permit certain types of agritourism and related uses as ancillary land uses within the A-1, Agricultural zone, as well as adopt development standards and sign standards for agritourism uses (Development Services Director Desatnik)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to adopt Ordinance No. 2961.
RECOMMENDATION:
It is recommended the City Council consider adoption of Ordinance No. 2961, to amend Redlands Municipal Code Chapter 18.20 (A-1, Agricultural District) to permit certain types of agritourism and related uses as ancillary land uses within the A-1, Agricultural zone, as well as adopt development standards and sign standards for agritourism uses.
DISCUSSION:
The proposed ordinance and staff report prepared for the introduction of this ordinance are available in the City Clerk's office.
ALTERNATIVES:
The City Council may continue this matter in order to allow additional time to review Ordinance No. 2961.
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STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Jeanne Donaldson, City Clerk
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
PREPARED BY:
Jeanne Donaldson, City Clerk
Fiscal Impact
Discussion:
Codification: $22/per page affected by the change
Legal Publication: $285
Attachments
Ordinance No. 2961 Agritourism
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1 I:\cmo\Ordinances\2961 Amending Title 18 (2nd Reading).docx-ms ORDINANCE NO. 2961
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REDLANDS AMENDING TITLE 18 (ZONING REGULATIONS) OF THE REDLANDS
MUNICIPAL CODE TO PERMIT AGRICULT URAL TOURISM AND
RELATED LAND USES, AND ADOPTING NEW ZONING REGULATIONS
AND DEVELOPMENT STANDARDS FOR AGRITOURISM AND RELATED
USES IN THE A-1, AGRICULTURAL ZONE.
WHEREAS, Two Canyons Farmers Guild (“Applicant”) , has submitted an application for Ordinance Text Amendment No. 36 6 to amend RMC Title 18 (Zoning Regulations), Chapter 18.20, to permit agricultural tourism and related ancillary land uses as permitted or conditionally permitted uses within the A-1, Agricultural District; and,
WHEREAS, on February 27, 2024, the Planning Commission held a public hearing and considered the staff report, oral report, the testimony and written evidence submitted by City staff; and,
WHEREAS, on February 27, 2024, the Planning Commission held a public hearing and considered the testimony and written evidence submitted by the Applicant and the general public; and,
WHEREAS, on February 27, 2024, the Planning Commission unanimously recommended that the City Council approve Ordinance Text Amendment No. 366; and,
WHEREAS, on or about March 22, 2024, the City Clerk gave notice by publication in a newspaper of general circulation of the holding of a public hearing at which Ordinance No. 2961 would be considered by City Council; and
WHEREAS, on April 2, 2024, the City Council held a public hearing and considered the staff report, oral report, the testimony and written evidence submitted by City staff, the Applicant, and the public; and,
WHEREAS, adoption of the proposed ordinance qualifies for exemption from environmental review under the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061(b)(3); and,
WHEREAS, after closing the public hearing and deliberating upon the matter, the City Council finds that the proposed amendment to Title 18 (Zoning Regulations) of the Redlands Municipal Code will be consistent with the public health, safety, and general welfare; and,
WHEREAS, Action 4-A.40 in the 2035 General Plan states, “Permit commercial functions related to agricultural uses to encourage the sustainability of farming in Redlands and the Planning Area. Such functions can include: roadside stands, packing and processing operations, agri-tourism events, and bed-and-breakfast inns. Amend the Zoning Ordinance to permit such uses.”
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2 I:\cmo\Ordinances\2961 Amending Title 18 (2nd Reading).docx-ms
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
SECTION 1. General Plan Consistency . The proposed Ordinance Text Amendment is consistent with the City of Redlands General Plan 2035, including Principle 4-P.23, Action 4-A.37, and Action 4-A.40.
SECTION 2. Approval of Ordinance Text Amendment No. 366 to RMC Section
18.20.030. The proposed amendment to Title 18 of the Redlands Municipal Code , Chapter 18.20 (A-1 Agricultural District), Section 18.20.030, entitled “Permitted Uses,” is hereby amended to read as follows:
“Principal permitted uses in the A-1 zone include:
A. Accessory public parking areas which serve existing public facilities such as parks, trails or linear parks, or similar public uses, pursuant to the review procedures set forth in section 18.12.190 of this title for lots containing ten thousand (10,000) square feet or less or twenty (20) spaces or fewer. In this instance, "accessory" shall mean that the parking area is accessory to the existing land use of either park, trail or linear park, or similar public use.
B. Apiaries, provided that no hives or boxes housing bees are kept closer than three hundred feet (300') from any dwelling other than that occupied by the owner of the apiary.
C. Farms or ranches for the grazing, breeding or raising of not more than two (2) horses, cattle, pigs, goats or sheep per acre. Except for the keeping of up to three (3) horses, as provided for in sections 18.44.020 through 18.44.050 of this title of the R-1 zone, no animal(s) shall be housed or corralled closer than five hundred feet (500') from any existing residence in the R-1, R-1-D, R-2, R-2-2000 or R-3 zone, or one hundred feet (100') from any property line.
D. Farms or ranches with non-commercial or incidental keeping of poultry. No more than one hundred (100) chickens or poultry for each contiguous one acre of lot area; provided, however, that such fowl are housed or corralled at least five hundred feet (500') from any residential zone, church, school, park or hospital, or one hundred feet (100') from any property line.
E. Horse boarding.
F. Orchards, groves, nurseries, the raising of field crops, tree crops, berry crops, bush crops, truck gardening and commercial flower growing.
G. Single-family residences; provided, however, that there shall be not more than two (2) dwellings on each parcel of five (5) acres or more. Where parcels of land are already subdivided into parcels less than five (5) acres in area, there shall be permitted one dwelling for each lot, provided the lot contains dimensions and an area equivalent to the closest single-family residential zone.
H. The sale of fruit, vegetables, produce, flowers, eggs/meats, and other similar products grown on the property; provided, however, that roadside stands located on private Redlands Regular Meeting of 04-16-2024
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3 I:\cmo\Ordinances\2961 Amending Title 18 (2nd Reading).docx-ms property used for such sales shall not exceed one thousand two hundred (1,200) square feet. Roadside or other interior stands shall include architectural treatment that blends the structure into the rural open space character of the area. Exterior treatment materials consisting of primarily natural materials such as wood, stone, brick, or stucco are permitted. Roof materials shall be fire- resistant and may include metal roofing. Structures with predominantly metal siding, or other structures or objects not originally designed as occupiable structures (such as shipping containers or otherwise utilizing corrugated metal), are prohibited. Roadside stands for serving customers shall comply with all applicable provisions of the California Building Code (including ADA accessibility), Redlands Municipal Code Title 15 (Buildings and Construction), and California Fire Code.
I. Compost production and processing, not to exceed a total of nine hundred (900) tons per year for on-site use, which may include incidental sale of compost for off-site use (not to exceed 25% of the total cubic yards produced), and no piling or storage of compost higher than fifteen feet above ground level.
J. Related ancillary activities including agritourism activities that are secondary and supplemental (not to exceed 25% of the land area in active agriculture/ranching) to the primary agricultural uses of the land, including the following:
1. Preparation of farm-to-table meals (for on-site or off-site consumption).
2. Retail sale of ancillary farm grown products, prepackaged food items, gardening tools, and other small food- or farm-related sundry items to individual consumers.
3. Retail self-pick or u-pick by customers of produce grown on-site (not to exceed 150 persons daily).
4. Temporary holiday sales facilities, including but not limited to pumpkin lots and tree lots, subject to approval of a permit in accordance with Chapter
18.194 of this title.
5. Walking tours, day classes, farm experience excursions, living history farms, processing demonstrations (not to exceed 150 persons daily).”
SECTION 3. Approval of Ordinance Text Amendment No. 366 to RMC Section
18.20.050. The proposed amendment to Title 18 of the Redlands Municipal Code , Chapter 18.20 (A-1 Agricultural District), Section 18.20.050, entitled “Conditional Uses,” is hereby amended to read as follows:
“Uses permitted by conditional use permit in the A-1 zone include:
A. Accessory public parking areas which serve existing public facilities such as parks, trails or linear parks, or similar public uses, containing more than ten thousand (10,000) square feet or twenty (20) spaces. In this instance, "accessory" shall mean that the parking area is accessory to the existing land use of either park, trail or linear park, or similar public use.
B. Aviaries and hatcheries.
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4 I:\cmo\Ordinances\2961 Amending Title 18 (2nd Reading).docx-ms C. Dairies, including the processing of milk.
D. Farms or ranches for commercial raising of poultry or rabbits. No more than five hundred (500) poultry or rabbits for each twenty thousand (20,000) square feet of lot area; provided, however, that such rabbits or fowl are kept at least fifty feet (50') from any property line, and five hundred feet (500') from any residential zone, church, school, park or hospital.
E. Grange halls and similar uses incidental to the promotion and development of sound agriculture.
F. Related ancillary activities to agricultural or ranching operations, including agritourism activities, that are secondary and supplemental to the primary agricultural uses of the land (not to exceed 25% of the land area in active agriculture/ranching), including but not limited to the following:
1. Bed and breakfast, resort hotel, farm-stay, or general tent camping/glamping facilities (no motor vehicles or trailers).
2. Food processing operations, wholesale or retail (including canning, food packaging, with or without ancillary on-site retail food sales).
3. Compost production and processing that exceeds a total of nine hundred (900) tons per year for on-site use, with or without incidental sale of compost for off- site use.
4. Educational farm camp (day camp and/or overnight camp).
5. Harvest festivals, seasonal or special events, or other periodic assembly uses.
6. Retail self-pick or u-pick by customers of produce grown on-site (with more than 150 persons daily).
7. Tours, day classes, and farm experience excursions (with more than 150 persons daily).
8. Sales of other food or beverage products, with a portion of the ingredients sourced on-site.
9. Wineries, including the following related ancillary activities:
a. Wine tasting room;
b. Retail sale of vintner products, which must include some products that are produced on-site; and,
c. Hospitality activities limited to the education of growing vineyards or the production of wine, provided that not more than forty percent (40%) of the interior floor area is utilized for such activity.
G. Riding stables or academies; provided, that the minimum lot size for such use shall be not less than five (5) acres, and that all such buildings for the housing, feeding or rental of such animals shall be at least one hundred feet (100') from any property line, and five hundred feet (500') from any R-S or R-1 zone, church, school, park or hospital.
H. Wedding venue, indoors or outdoors, on non-prime agricultural land or soils.
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5 I:\cmo\Ordinances\2961 Amending Title 18 (2nd Reading).docx-ms I. Water harvesting, no bottling on site.”
SECTION 4. Approval of Ordinance Text Amendment No. 366 to add new RMC Section 18.20.200. The proposed amendment to Title 18 of the Redlands Municipal Code, Chapter 18.20 (A -1 Agricultural District), is hereby amended to add S ection 18.20.200, entitled “Development Standards for Agritourism Facilities,” as follows:
“18.20.200: AGRITOURISM FACILITIES AND ACTIVITIES:
A. Definition of Agritourism. Agritourism is the act of visiting a working farm/ranch or agricultural operation for the purpose of enjoyment, education, or active involvement in the activities of the farm/ranch or agricultural operation that adds to the economic viability of the agricultural operation. Agritourism activities are secondary and supplemental to the agricultural uses of the land, and do not create conflicts with agricultural activities on said lands and/or adjacent lands.
B. Purpose. Agritourism allows for enhanced economic viability of working farms while maintaining the rural character of agricultural districts for the continued operation and preservation of farming and ranching land uses. All activities shall be consistent with The Right to Farm Act (Calif. Civil Code §3482.5).
C. Definition of Non-Prime Agricultural Land. Land that is not “prime agricultural land” as defined by the California Department of Conservation is the preferred location for agritourism activities and any structures or improvements appurtenant thereto. Land that is defined as “prime agricultural land” means those lands and soils as defined as prime agricultural lands by the California Department of Conservation.
D. Compatibility with Agriculture. Agritourism rides and attractions shall be limited to the following (as a permitted use or a conditionally permitted use):
1. One (1) farm animal petting zoo on non-prime soils.
2. One (1) pony ride area located on non-prime soils.
3. One (1) food vendor, mobile or on-site (with County environmental health permit if applicable) located on non-prime soils.
4. One (1) pre-packaged food/snack bar on non-prime soils.
5. One (1) haunted house/barn on non-prime soils.
6. One (1) hay maze on non-prime soils.
7. One (1) train and tracks located on non-prime soils.
8. Inflatable devices on non-prime soils, subject to case-by-case review.
9. One (1) hayride on all soils.
10. Train rides on rubberized wheels throughout all soils, subject to case-by-case review.
11. One (1) produce stand on all soils.
12. Other recreational/educational activities, subject to review and approval of the Development Services Director or Planning Commission.
13. Days and hours of operation as per determination by the Development Services Director or Planning Commission.
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6 I:\cmo\Ordinances\2961 Amending Title 18 (2nd Reading).docx-ms E. Development and Performance Standards for Agritourism. Agritourism uses shall be consistent with the following operating and development standards, including but not limited to:
1. Adequate on-site parking to accommodate the uses must be provided on non- prime soils and designated on the site plan for review by Development Services staff. The parking requirement shall be determined by the Development Services Director (for permitted agritourism uses) or the Planning Commission (for conditionally permitted uses). All required parking and motor vehicle maneuvering areas shall be located on the same or contiguous parcel(s) of land under the same ownership or leasehold as the use the parking is intended to serve.
Parking areas shall be provided in accordance with Chapter 18.164, Article III (Property Development Standards), except Section 18.164.310 may be waived or modified by the Development Services Director or Planning Commission.
2. Signs related to agritourism uses shall be subject to the applicable provisions of the Redlands Sign Regulations (RMC Chapter 15.36, Section 15.36.390).
3. On parcels with a minimum of ten (10) contiguous acres or more in size, all agritourism elements should be clustered and shall consume no more than one (1) gross acre in aggregate per every ten contiguous acres of site area (excludes hayrides or trains with rubberized wheels). Parking is excluded from the acreage calculation.
4. On parcels less than ten (10) contiguous acres in size, all agritourism elements should be clustered and shall consume no more than ten percent (10%) in aggregate of the gross site acreage (excludes hayrides or trains with rubberized wheels). Parking is excluded from the acreage calculation.
5. All agritourism facilities, structures, uses and activities shall be located and conducted at least three hundred feet (300') from any residential zone, church, school, park or hospital, as measured to the nearest property line of the adjacent use. Parking is excluded from the separation requirement.
6. If non-agricultural development is to occur, it shall minimize its impacts on natural areas and on nearby farming and agricultural operations. Natural land forms shall be preserved as much as practicable, and any grading or cut/fill activity shall be minimized for roads, driveways, and site grading.
7. Development and new structures shall include high quality of architectural design and site planning utilizing design themes that blend structures into the rural open space character of the area. Natural exterior treatment materials such as wood, stone, brick, and stucco are permitted. Roof materials shall be fire-resistant and may include metal roofing. Structures with predominantly metal siding, or other structures or objects not originally designed as occupiable structures (such as utilizing corrugated metal or shipping containers), are prohibited. These design standards shall not be applicable to any structures utilized solely and exclusively Redlands Regular Meeting of 04-16-2024
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7 I:\cmo\Ordinances\2961 Amending Title 18 (2nd Reading).docx-ms for farm operations, maintenance, farm-related equipment or vehicles.
8. Development and structures shall comply with all applicable provisions of the California Building Code (including ADA accessibility by the public), Redlands Municipal Code Title 15 (Buildings and Construction), California Fire Code, City of Redlands Local Agency Management Program for Onsite Wastewater Treatment Systems, and any applicable development regulations of other agencies (e.g., Regional Water Quality Control Board).
9. Outdoor lighting standards for agritourism uses.
a. Lighting and glare overspill shall be contained on-site and shall not exceed one-half (0.5) foot-candle as measured at the property line.
b. All outdoor fixtures shall be fully shielded, installed, and maintained in such a manner that shielding does not permit excessive light trespass.
c. All outdoor lighting shall be extinguished by eleven p.m. (11:00 p.m.), close of business, or when people are no longer present in exterior areas, whichever is later, except for the following:
i. Lighting used for entry or exit points of a structure, parking areas, driveways, and driveway ingress/egress points; or,
ii. Lighting activated by motion sensor that extinguishes no later than five minutes after activation.
d. Blinking, flashing, or high-intensity lighting that causes light trespass are prohibited.
10. Noise control shall be subject to the Noise Ordinance (Redlands Municipal Code Chapter 8.06) and the exterior noise standards for residential uses.
11. Property owners and operators shall comply with all applicable regulations and permitting requirements of other agencies (e.g., San Bernardino County Health Department, South Coast Air Quality Management District, California Department of Alcoholic Beverage Control, Department of Agriculture, etc.).
12. Additional conditions of approval that may be attached to a land use approval to protect the public health, safety, and general welfare.”
SECTION 5. Approval of Ordinance Text Amendment No. 366 to add new RMC Section 15.36.390. The proposed amendment to Title 15 of the Redlands Municipal Code, Chapter 15.36 (Sign Regulations), is hereby amended to add Section 15.36.390, entitled “A-1 Zoning District,” as follows:
“15.36.390: A-1 ZONING DISTRICT:
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Commercial signs for agritourism uses in the A-1 zoning district shall be subject to the following requirements:
A. The sign provisions for the Administrative and Professional Office (A-P) zoning district (Section 15.36.260 of this title) shall apply to approved nonresidential uses within the A-1, Agricultural District subject to a building permit and/or applicable sign permit.
B. A temporary sign or banner shall be permitted for approved nonresidential uses that include seasonal sales of agricultural products or approved seasonal or periodic activities, subject to the applicable development standards and design criteria contained in Sections
15.36.520 and 15.36.530 of this title.
C. One (1) portable or A-frame sign shall be permitted per property for the seasonal sales of agricultural products or approved seasonal or periodic activities, subject to the applicable development standards and design criteria contained in Section 15.36.240 (subsections B through F) of this title.”
SECTION 6. California Environmental Quality Act. The proposed Ordinance Text Amendment does not require environmental review in accordance with Section 15061(b)(3) of the CEQA Guidelines , as this proposal is exempt because there is no possibility that the zoning code amendment may have a significant effect on the environment.
SECTION 7. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect as provided by law.
Eddie Tejeda, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
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9 I:\cmo\Ordinances\2961 Amending Title 18 (2nd Reading).docx-ms I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the 16th day of April, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
Jeanne Donaldson, City Clerk
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City Council Meeting J. 10.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8572 to authorize a one-year time extension to the expiration date of Conditional Use Permit No. 1107 and associated entitlements for the adaptive reuse of a historic single-family residence as a medical clinic and pediatrician’s office.
The project site is located at 1605 Calvary Circle (APN:
0293-133-13-0000) (Development Services Director Desatnik) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8572.
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 8572 to approve a one-year extension of time for Conditional Use Permit No. 1107, Historic Parking Modification No. 31, and associated entitlements, for the adaptive reuse of a historic single-family residence as a medical clinic and physician’s office located at 1605 Calvary Circle (APN: 0293-133-13-0000).
DISCUSSION:
The approved project includes rehabilitation and the adaptive reuse of an existing single-family dwelling as a medical office and includes construction of a 1,238 square-foot addition resulting in a total building size of 3,649 square-feet (see Attachments A, B, C). The entitlements also include Variance No. 799 that approved a reduced street-side setback (for a parking lot area) as well as Historic Parking Modification No. 31 to reduce specified parking lot improvements in order to accommodate the reuse of the property. The Council also approved Historic Designation No.135 that added the property to the City’s list of Designated Historic Resources.
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list of Designated Historic Resources.
The approval of Conditional Use Permit No.1107 and associated entitlements will expire on April 19, 2024, unless a building permit has been issued to commence construction of the project, or an extension of time is granted (see Attachment D). The applicant currently has two building permits under review in Plan Check, but permits are not expected to be issued and construction is not expected to begin prior to April 19, 2024.
Approval of the time extension will make the new expiration date April 19, 2025, for this project. No changes to the project are proposed, and the original Conditions of Approval remain applicable for the project (see Attachment D).
Approval of a one-year time extension will provide additional time for the new property owner to continue processing the building plans currently in the plan check process.
In accordance with RMC Section 18.192.090, the City Council may grant a one-year extension of time, and not to exceed a total number of three (3) extensions. This is the applicant’s first request for a time extension.
ALTERNATIVES:
The City Council may deny the request, which would result in the expiration of Conditional Use Permit No. 1107 and the associated entitlements. This would require the applicant to submit an entirely new development application.
STRATEGIC PLAN:
Not applicable.
SUBMITTED BY:
Brian Desatnik, Development Services Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Brian Foote, City Planner/Planning Manager
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Fiscal Impact
Fiscal Year: 23-24
Appropriation Required Y/N: No
Discussion:
No fiscal impact to the General Fund. The applicant paid the applicable application filing fee.
Attachments
Attachment A: Location Map & Aerial Photo
Attachment B: City Council Staff Report of April 19, 2022 Attachment C: Approved Project Plans
Attachment D: Approved Council Resolutions 8323, 8324, and 8325 Attachment E: Resolution No. 8572 (Extension of Time)
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BROOKSIDE AVE
BARTON RD
TERRACINA BLVD
ALABAMA ST
MILBURN AVE
PARKER CT
LUPINE ST
CROCUS ST
CALVARY CIR
KANSAS ST
IOWA ST
BELLEVUE AVE
11126
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0 0
0 00
1331
0 1690
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0 0
1690
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93 0
1500
1639
110
1573 1001567 104 1408
125
1627 102105
1498
1633
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14951621 130
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1435
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135334
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62 1555
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70 1555
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1364
1555
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82 1555
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1377
58 0
1350
1356
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70 1366
7678
57 65
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73 79 93
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63 75
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69 1663
93 66
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75 93
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74 68
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61 1667
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69 1687
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73 93
64 1695
93 55
62 83
93 9355
11444
1601
1691
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58 93
84 11446
15241554 15141564
25 18
9 1500
1351
34 1367
1570
1536 1375
10 26
2 44
1359
1602
17 15341544
33 1716
1738
1736
1730
1734
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1711 1703
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1723
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93 27180
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27240
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1721
0 Copyright nearmap 2015
Location Map
OneStop.mxd
0 190 380
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.
The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.
The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.
February 14, 2022
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BARTON RD
ALABAM
A
ST
CALVARY CIR
1609
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1601
1500
1536
27240
Aerial
OneStop.mxd
0 30 60
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.
The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.
The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.
February 14, 2022
.
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City Council Meeting AGENDA ITEM NO. K. 1.
DATE: 04/19/2022
TO: Honorable Mayor and City Council Members
SUBJECT: GUADALUPE COBANOV, APPLICANT
(Mayor to declare meeting open as a public hearing)
PUBLIC HEARING to consider the following applications for the property located at 1605 Calvary Circle in the Administrative Professional (EV/AP) District of the East Valley Corridor Specific Plan (APN: 0293-133-13-0000), and associated California Environmental Quality Act Exemptions:
Resolution No. 8321 (Historic Designation No. 135)
designating the property located at 1605 Calvary Circle as a Historic Resource (Historic and Scenic Resource
No. 135).
1. Resolution No. 8322 (Specific Plan No. 40,
Amendment No. 47), approving Amendment No. 47 to
Specific Plan No. 40 to amend Division 4 (Community
Design), Chapter 1 (Circulation), Section EV4.0110(B)
(Road Standards), Section EV4.0155(A) (Special
Landscaped Streets), and Section EV4.0125(2)
(Setbacks and Intersections) to amend the required road right-of-way requirements for the property located at
1605 Calvary Circle.
2. Resolution No. 8323 (Conditional Use Permit No.
1107) approving Conditional Use Permit No. 1107 for
the adaptive reuse of the property located at 1605
Calvary Circle.
3. Resolution No. 8324 (Variance No. 799) approving
Variance No. 799 relating to a front yard and parking lot setback requirements for property located at 1605
Calvary Circle.
4. Resolution No. 8325 (Historic Parking Modification5.
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Resolution No. 8325 (Historic Parking Modification
No. 31) approving a Historic Parking Modification No. 31 in connection with the adaptive reuse of the property
located at 1605 Calvary Circle.
5. (Development Services Director Desatnik)
PROCEDURE FOR PUBLIC HEARING:
Mayor declares the meeting open as a public hearing.1.
Mayor calls upon Department Director for report.2.
Mayor calls for questions/comments from members of the City Council.
3. Mayor calls upon applicant, or his/her representative, for comments and testimony.
4. Mayor calls for comments/questions/testimony from members of the public
(3 minutes per speaker).
5. Mayor calls upon City Clerk to note any written comments received.
6. Mayor calls upon the applicant, or representative, for rebuttal comments (5 minutes).
7. Mayor closes the public hearing.8.
City Council considers the motion and votes.9.
MOTION(S):
If the City Council determines that the recommendations of the Historic and Scenic Preservation Commission and the Planning Commission are appropriate, the following motion is provided:
I move that the City Council adopt Resolution Nos. 8321, 8322, 8323, 8324, and 8325.
COMMISSION RECOMMENDATION:
The Historic and Scenic Preservation Commission (HSPC) reviewed the request to adaptively reuse the single family dwelling as a medical office on July 10, 2019 and again on November 4, 2022, after the project transitioned to the current owner, as well as the applicant’s related request to nominate the structure as a locally designated historic resource (Historic Resource No. 135).
The applicant worked with this Commission to incorporate its design comments to implement the best rehabilitation practices of the Secretary of the Interior’s Standards for the Treatment of Historic Properties in finalizing the design of the Redlands Regular Meeting of 04-16-2024
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project. The HSPC indicated its support for the adaptive reuse project as an effort to encourage the building’s long-term preservation and continued use, unanimously recommending that the City Council locally designate the property, and making recommendations to the Planning Commission and City Council that these respective bodies recommend approval and approve the adoption of the Specific Plan Amendment, Conditional Use Permit, Variance, and Historic Parking Modification to facilitate the project.
On February 22, 2022, the Planning Commission reviewed Specific Plan No. 40, Amendment No. 47, Conditional Use Permit No. 1107, Variance No. 799, and Historic Parking Modification No. 31, and unanimously voted to recommend that the City Council determine the project is exempt from the California Environmental Quality Act subject to Section 15061(b)(3), Section 15301 (Existing Facilities) and Section 15305 (Minor Alterations in Land Use Limitations), and approve the project.
BACKGROUND:
Project Description
: The project is proposed at 1605 Calvary Circle, located on the south side of Calvary Circle, and at the northwest corner of Alabama Street and Barton Road (see Attachment A – Location Map & Aerial Photograph). The proposal includes the following applications (See Attachment B, Project Plans):
Historic Resource Designation to designate the property located at 1605 Calvary Circle as a locally designated historic resource;
1. Amendment to the East Valley Corridor Specific Plan (Specific Plan No. 40) to amend the required road right-of-way and streetscape landscaping requirements along the project site’s Alabama Street frontage (which will reduce the amount of dedication required and allow greater flexibility in the street landscaping design);
2. Conditional Use Permit to adaptively reuse the existing single family dwelling as a medical office;
3. Variance for a reduction in the front yard setback (from 25’0” to 20’2”) to allow the encroachment of a ramp to accommodate ADA accessibility, and a recommendation for a reduction to the parking lot setback (from 15 feet to 0 feet) to accommodate the adaptive reuse of the property; and,
4. Historic Parking Modification allow a reduction in the width of landscape planters to 3 feet, allow up to 4 compact parking stalls, without requiring 25 standard spaces, allow for the deletion of the loading space requirements for historic structures having less than 6,000 square feet of gross floor area, and allow the reduction of driveway approach from 26 feet to approximately 20’4” feet.
5. ANALYSIS:
A) General Plan
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The proposed project is located in the Office land use designation of the General Plan (Attachment C – General Plan Land Use Map), which designates are for the development of a wide range of office types, including general office, medical, and other professional uses, as well as ancillary commercial uses. The 2035 General Plan addresses topic areas including those promoting office and commercial land uses and the preservation of historic resources. See Attachment D, General Plan Policies, for a list of applicable policies and the project’s consistency with each.
The proposed adaptive reuse and rehabilitation project furthers the implementation of the policies within the General Plan and ensures the long-term preservation of a local historic resource.
B) East Valley Corridor Specific Plan
The project site is located within the Administrative Professional District of the East Valley Corridor Specific Plan (Attachment E – Zoning Map), which supports businesses and professions which provide services primarily from offices and maintain no stock of foods for retail trade. This district provides a transition or buffer between more intensive commercial areas and major arterials and residential land uses. The East Valley Corridor Specific Plan provides the current development standards for the Administrative Professional District, a detailed analysis for which has been provided in Attachment F – Development Standards.
The project includes a request to convert a residential building from a residential use to an office use. The East Valley Corridor Specific Plan does not specifically address this in the Administrative Professional District, however the use of an office use in a residential structure is not prohibited in the district and would otherwise be permitted in the Administrative Professional District. As such, staff has used the provisions for the conversion of a residential structure within the provisions of the City’s Municipal Code (Sections 18.156.390 through18.156.420). This approach was utilized to approve other similar conversions of residential structures to office uses within the same zoning designation, including the conversion of the Barton House (Conditional Use Permit No. 803), located north of Barton Road on Nevada Street. The Municipal Code allows for the conversion of certain structures subject to specific requirements and under the approval of a Conditional Use Permit.
C) Historic Resource Designation
Section 2.62.180 of the RMC provides that any person or group may request the nomination and designation of a resource by submitting an application to the Historic and Scenic Preservation Commission.A nominated or designated resource may include single structures or sites, portions of structures, urban design features, manmade or natural landscape elements, or works of art that are fifty (50) years old or older.
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The criteria set forth in Section 2.62.170 is used to determine if the nominated resource is significant.Based on the inventory survey submitted by the applicant, staff recommends that the subject property meets the following criterion for designation as follows: Based upon consideration of the Determination of Eligibility and the updated DPR form, three local eligible criteria are recommended as being met for designation as a historic resource.These include:
Chapter 2.62.170(F): “It embodies elements of architectural design, detail, materials, or craftsmanship that represents a significant architectural innovation;” Chapter 2.62.170(H): “It has unique design or detailing.” Chapter 2.62.170(I): “It is a particularly good example of a period or style.” Response: The structure represents the Queen Anne-Victorian architectural style and front porch, which influences from the beginning of the Craftsman style as seen in the dwelling’s front windows. As such, the structure appears to represent a transitional example between the two styles. The Queen Anne style is seen through significant characteristics such as the turret-bay tower, at the northwest corner, featuring curved glass windows on each floor and witch’s cap roof, multiple roof planes, large overhangs with exposed elliptical cut rafters and exposed eaves, a large wrap around porch, cylindrical Corinthian columns, and decorative moldings. The dwelling is built on a rock foundation, and utilizes shingles and shiplap on the exterior.
The significant characteristics of the Craftsman style seen include the three large square double-hung windows on the first floor, the mild pitched lower roof, flat porch roof. The inventory form suggests that the architect, who is unknown, may have been more inclined to emphasize the Queen Anne style, which was popular in 1905, and may have been experimenting with elements of the beginning of the Craftsman style.
Following the designation of the historic resource, exterior alterations, demolition, moving of the structure, or other permanent change to the property will require review by City staff and the Historic and Scenic Preservation Commission and will be subject to the provisions of Article III of Chapter 2.26 of the RMC (Application for Certificate of Appropriateness).
The structure, while in need of rehabilitation, has not been significantly modified over the years. Permit history is limited and indicates a reroof in the 1990s.
Google Street View and Google Street photography indicates that an addition was previously constructed to the rear of the dwelling that was not compatible with the architectural style, and was subsequently removed, exposing the previous framing of the original exterior wall. While this has a minor effect on the integrity of the building, the remaining building is largely intact. The applicant intends to rehabilitate the structure and construct a new two-story addition to the Redlands Regular Meeting of 04-16-2024
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rear of the building.
The applicant does not intend to include the accessory structure (garage) as part of the nomination, as it is utilitarian is nature and would not meet the eligibility criteria as a historic structure. The applicant proposed to return with a request to demolish the structure, to accommodate parking lot improvements necessary for the adaptive reuse and preservation of the primary structure.
D) Specific Plan Amendment
A Specific Plan Amendment is proposed as part of the project scope to amend Division 4 (Community Design), Chapter 1 (Circulation), Section EV4.0110(b) (Road Standards), Section EV4.0115(a)(Special Landscaped Streets), and Section EV4.0125(2) (Setbacks at Intersections) to amend the required road right-of-way requirements of a 300 linear foot segment of Alabama Street on the north side of Barton Road (from a width of 120 feet to 110 feet), allow for a 50 foot half-width on the western side and a 60 foot half-width on the eastern side of Alabama Street, and exclude the segment of Alabama Street from the special landscape street and intersection design requirements.
Currently, the East Valley Corridor Specific Plan would require that the property provide ten (10’0”) additional feet of right-of-way dedication along Alabama Street, and utilize special landscaping street and intersection design requirements. Due to the unique shape of the parcel, the loss of 10 additional feet to the property would render an adaptive reuse project infeasible, as the property would no longer be able to retain enough room for the required parking lot and landscaping improvements. As indicated above, the General Plan supports adaptive reuse projects as a preservation mechanism for historic resources. The emphasis of historic adaptive reuse is to retain as much of the historic character and features as possible. Implementing the special landscape street and intersection standards would require substantial alteration to historic elements of the property and would require the removal of existing mature trees and affect a historic garden wall intended to remain on the property. In addition, the implementation of special intersection landscaping standards would be difficult due to topographical differences at the intersection and would require substantial grading and additional retaining walls to incorporate room for additional trees that would be located outside of the corner cut-off area to ensure safe intersection visibility protection. The subject property would be the sole property affected by the Specific Plan Amendment, and as such, the change would be very limited in scope and would not affect other sections of Alabama Street. The amendment would allow the property to be adaptively reused without additional dedication and would allow the Planning Commission and City Council to review the site design with a historic preservation scope in- mind.
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this property’s eastern frontage and determined that it is unlikely that such dedication would be utilized for street widening due to the existing and foreseen needs of this intersection and the difficulties and potential impacts upon historic improvements and topographical differences. A legislative version of the proposed changes has been included as Attachment G – Specific Plan Amendment.
E) Conditional Use Permit
As referenced in the analysis above, a Conditional Use Permit is required to establish a non- residential use in a residential building. The medical office use would essentially replace the residential use of the structure and allow the building and property to be adaptively reused in this capacity, aiding in its long-term viability and rehabilitation. The Conditional Use Permit application includes:
The approval of a nonresidential use (medical office) in a residential structure;
1. Construction of a two-story 1,238 square foot addition to the rear (a 51% enlargement);
2. Façade improvements, including a new 50-year asphalt shingle roofing material, new decorative corbels at a basement stairway, new turned solid wood architectural columns on the addition, new rafter tails on the addition, similar compatible materials (shingles and siding on addition to match existing materials), a new ADA accessible ramp and guard rail; and
3. Construction of related on-site improvements, including a parking lot and landscaping planters, which will require the removal of an existing accessory building, subject to approval of a subsequent demolition application.
4. To adaptively reuse a residential building for a non-residential use, RMC Section
18.156.410 indicates that the building must have historical, architectural, cultural or aesthetic interest or value to the community proposed to be preserved or continued. The Historic and Scenic Preservation Commission (HSPC) has reviewed the proposed property and made a recommendation to the City Council to designate the property as a local historic resource, indicating that the property meets three of the City’s historic eligibility criteria for designation, Criterion F, H, and I, as referenced above.
Documentation of the property’s historic significance has been prepared on Department of Parks and Recreation (DPR) forms, reviewed by the HSPC, included as Attachment H – DPR Forms. The structure represents the Queen Anne-Victorian architectural style and front porch, which influences from the beginning of the Craftsman style as seen in the dwelling’s front windows. As such, the structure appears to represent a transitional example between the two styles. The Queen Anne style is seen through significant characteristics such as the turret-bay tower, at the northwest corner, featuring curved glass windows on each floor and witch’s cap roof, multiple roof planes, large overhangs with Redlands Regular Meeting of 04-16-2024
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exposed elliptical cut rafters and exposed eaves, a large wrap around porch, cylindrical Corinthian columns, and decorative moldings. The dwelling is built on a rock foundation, and utilizes shingles and shiplap on the exterior.
The significant characteristics of the Craftsman style seen include the three large square double- hung windows on the first floor, the mild pitched lower roof, flat porch roof. The historic inventory form suggests that the architect, who is unknown, may have been more inclined to emphasize the Queen Anne style, which was popular in 1905, and may have been experimenting with elements of the beginning of the Craftsman style.
The proposed conversation will include a 1,238 square foot two-story addition (resulting in a total building size of 3,649 square feet). The addition and the rehabilitation has been designed utilizing the Secretary of the Interior’s Standards for the Treatment of Historic Properties, in a manner to respect the original design of the historic structure and will retain the original appearance of a single family dwelling. The new addition will integrate a design that is compatible and consistent with the original structure, while implementing the Historic and Scenic Preservation Commission’s comments for subtle differentiation of the columns and rafter tails of the new addition to differentiate new work from the original work, as recommended by historic preservation practices. While the HSPC has reviewed and indicated their support the design of the project, a Certificate of Appropriateness application for the exterior improvements will be required by the HSPC, upon approval and recordation of the historic designation, as incorporated in the Conditions of Approval.
RMC Section 18.156.420 discusses the property development standards required for non-residential uses in residential buildings. These are discussed below:
The residential structure shall be improved to conform with the requirements of the Fire and Building and Safety Departments.Their requirements shall be developed from a careful study of each structure and the appropriate building and fire ordinances of the City.It is anticipated that all possible alternatives will be explored to retain the structure and still comply with the spirit and intent of the codes.
The project will be required to comply with all requirements of the Building and Fire Code. With historic designation of the property, the project will be able to utilize the California Historic Building Code to aid in additional flexibility to retain the structure and comply with the spirit and intent of the code. The Fire Department has provided conditions of approval, which require the applicant to provide adequate fire flow, follow the California Fire Code requirements, maintain minimum fire hydrant flow rates and distance requirements, provide an unobstructed fire access to the building, adequately address the building to commercial standards, and provide a knox box and fire sprinklers.
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The exterior of the structure shall not be modified in a manner that would alter its residential character.
The design of the project will retain the residential character and architectural design of the structure. The addition to the building has been designed to be compatible and consistent with the design of the structure, without detracting or calling attention away from the primary, historic portion of the building.
2. The Commission may require complete exterior renovation of the structure, including repainting and reroofing.
The project scope already increases the complete exterior renovation of the structure, including a reroofing with a new 50-year asphalt shingle roofing material, new decorative corbels at a basement stairway, new simplified turned solid wood architectural columns to differentiate the new columns from the existing columns, new simplified rafter tails on the addition to differentiate the new columns from the existing, similar compatible materials (shingles and siding on addition to match existing materials), and a new ADA accessible ramp and guard rail.
3. Off-street parking shall be provided as required in Sections 18.152.140 through 18.152.320 of the Redlands Municipal Code. No parking permitted in any existing front-yard area.
The residential structure is proposed to be adaptively reused as a medical office. Medical offices are required to provide 1 parking space per 200 square feet of gross floor area with a minimum of five (5) parking stalls.
The total parking required on-site is nineteen (19) parking stalls. As designed, the project complies with the amount of parking stalls required.
Due to the unique shape of the parcel, which originally only anticipated a narrow northern portion to accommodate a residential driveway, a Historic Parking Modification and Variance application have also been submitted, which will provide the property flexibility to meet the parking requirements, given the property constraints and the difficulties involved with adaptive reuse projects, within the intent of the parking requirements.
4. One identification sign containing the name of the business and/or use, not exceeding twenty square feet in area, is permitted. In reviewing the sign, special emphasis will be placed on the proper integration of the sign with the project.
The applicant has not submitted any plans for signage, however, room for a future monument sign has been accommodated on the site plan as part of planning the site design. Prior to the development of any signs on the property, subsequent approval from the Planning and Historic and Scenic
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Preservation Commission for any signs.
F) Variance
The applicant is requesting a variance for two specific areas in order to allow the property to have enough area to meet the development standards for parking lots and accessibility (Attachment I – Applicant’s Variance Request). RMC Section 18.196.010 states that the purpose of a variance shall be to ensure that no property, because of special circumstances applicable to it (such as size, shape, topography, location or surroundings) shall be deprived of privileges commonly enjoyed by other properties in the same vicinity. The variance requests are:
Reduction in the parking lot setback from 15 feet to 0 feet adjacent to Alabama Street, with modified parkway standards, to accommodate the adaptive reuse and long-term preservation of the property.
1. Reduction in the front yard setback by 20% (from 25’0” to 20’2”) to allow the encroachment of a ramp to accommodate the required
ADA-accessibility improvements.
2. The subject parcel is irregularly shaped, with the existing single family dwelling located on the widest part of the lot at a higher elevation, and the usable area for the development of a parking lot extending on a narrower finger sloping downwards towards Calvary Circle. The area for the parking lot is 60 feet in width, and needs to incorporate landscape planters, 19 foot deep parking lot stalls, a 26 foot wide driveway, 15 foot deep compact parking stalls, and 8 foot wide parallel parking stalls. As indicated in the background above, when the existing parcel was created as part of the recordation of an earlier parcel map, there were no known plans for the adaptive reuse of the property, as the area transitioned through the development of adjacent commercial and high density uses after this time. As such, the shape and size of the lot was driven towards maintaining access for a single family dwelling and allowing enough room for the development of the commercial day care facility located to the west. As such, there are constraints created by the properties unique shape, the adjacency of the property along streets on three sides, creating larger setbacks on three sides of the property, the sloping topography of the lot, and the existing placement of the historic resource.
The variance would be essential for the conversion of the property to an office use. The property is currently constructed as a single family dwelling, which is no longer a use permitted by right in the underlying zoning district, the Administrative Professional (EV/AP) District of the East Valley Corridor Specific Plan. In order to convert the property to an office use, and retain the historic structure, the property would be required to construct a paved and striped parking lot. The use proposed for the structure, a medical office, is a use permitted by right in the zoning district. Therefore, its establishment of a permitted use is contingent on the development standard reliefs requested in the variance. The construction of an ADA accessible ramp for access is a Redlands Regular Meeting of 04-16-2024
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variance. The construction of an ADA accessible ramp for access is a requirement to establish a commercial use in the building. To preserve the historic integrity of the building and establish the necessary slope gradient maximum allowed for ramps, the new ramp structure would extend into the 25-foot setback by less than 5 feet.
G) Historic Parking Modification
The intent of a Historic Parking Modification is to allow for the consideration and approval of a permit for modified parking requirements for historic structures.
Pursuant to RMC Section 18.164.410, the permit allows certain specified citywide parking requirements to be modified as an incentive to preserve and maintain designated historic structures. The residential structure is proposed to be adaptively reused as a medical office, and medical offices are required to provide 1 parking space per 200 square-feet of gross floor area, with a minimum of five (5) parking stalls. Based on the proposed square-footage (including the addition), the total parking required on-site is 19 parking stalls, and 20 will be provided.
The applicant is seeking a Historic Parking Modification to:
Allow a reduction in the width of landscape planters to 3 feet;1.
Allow up to 4 compact parking stalls, without requiring the 25 standard (full-size) spaces;
2. Allow for the deletion of the loading space requirements for historic structures having less than 6,000 square-feet of gross floor area; and
3. Allow the reduction of the driveway width from 26 feet minimum to approximately 20’4” feet.
4. The table below shows how the project is designed to comply with the requirements of a Historic Parking Modification, given the practical difficulties and infeasibility of meeting the standard parking lot requirements that would otherwise be required for new developments.
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Development
Standard
Municipal Code
Requirement
(Without an Exception)
Municipal Code
Requirement
(With Exception)
Landscaping Planter
Width 5 ft, 6 inches 3 feet
Number of Compact
Parking Stalls
Allowed
25 full-size parking stalls;
25% of remaining stalls
may be compact.
25% of stalls may be
compact stalls (5
stalls)
Loading Stalls 1 0
Driveway Approach 26 feet wide 14 feet wide
As designed, with the relief indicated above, the project site can be designed to incorporate 20 parking stalls, therefore allowing them to meet the minimum parking requirement. The modification will not require a reduction in the overall number of parking stalls, even with incorporation of the addition. The proposal has been reviewed by Planning and Engineering staff, and the Historic and Scenic Preservation Commission and Planning Commissions have made recommendations for approval to the City Council.
ENVIRONMENTAL REVIEW:
The Specific Plan Amendment would be exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines. Section 15061(b)(3) is referred as the “general rule” and applies to those projects where it is seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
Conditional Use Permit would be exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) and Section 15331 (Historical Resource Restoration/Rehabilitation) of the CEQA Guidelines and the Variance and Historic Parking Modification would be exempt pursuant to Section 15305 (Minor Alterations in Land Use Limitations) of the CEQA Guidelines.
ALTERNATIVES:
The City Council may continue the public hearing and direct staff to address any issues or bring back additional information; or,
1. The City Council may continue the public hearing and direct staff to prepare findings supporting denial of the request.
2. SUBMITTED BY:
Brian Desatnik, Development Services Director
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Brian Desatnik, Development Services Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:
Loralee Farris, Principal Planner
Attachments
Attachment A: Location Map & Aerial Photo
Attachment B: Site Plans, Floor Plans, Elevations
Attachment C: General Plan Land Use Map
Attachment D: General Plan Policies
Attachment E: Zoning Map
Attachment F: Table of Development Standards
Attachment G: Specific Plan Amendment
Attachment H: DPR Forms
Attachment I: Variance Request
Attachment J: Resolution No. 8321 - Historic Resource No. 135 Attachment K: Resolution No. 8322 - Specific Plan No. 40 Amendment No. 47 Attachment L-1: Resolution No. 8323 - Conditional Use Permit No. 1107 Attachment L-2: Exhibit B (MUED Conditions of Approval) Attachment L-3: Exhibit C (Fire Dept. Conditions of Approval) Attachment M: Resolution No. 8324 - Variance No. 799
Attachment N: Resolution No. 8325 - Historic Parking Modification No. 31 Redlands Regular Meeting of 04-16-2024
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1 1
1 1
2 3
3 3 4 4 5
6 6
6 7
8 9
10 11
11 12
13 13 14
15 17
T-1.0
TITLE SHEET , PROJECT INFORMATION,
PROJECT SUMMARY, SCOPE OF WORK,
ARCHITECTURAL GENERAL NOTES
NO SCALE
Revisions:
Scale:
Checked By:
Sheet Number
Date:
Shan McNaughton, AIA
MCNAUGHTON
ARCHITECTURE, INC.
Job Title: Owner: Architect:
SHAN MCNAUGHTON, AIA
300 E. STATE ST. SUITE 360 REDLANDS CA 92373
PHONE (909) 557-7358
[email protected]
www.mna-p.com
Drawn By:
Thunyamon Locharoenrat, AIA
Sheet Title:
HISTORIC RESTORATION / ADAPTIVE USE
1605 CALVARY CIRCLE, REDLANDS, CA GUADALUPE AND JENNIFER COBANOV (310)896-6545 / (909)647-8783
[email protected]
1605 CALVARY CIRCLE, REDLANDS, CA 92373
2019
1605 CALVARY CIR., REDLANDS, CA 92373 2019
2019
2019
ZONE : A-P (ADMINISTRATIVE & PROFESSIONAL OFFICE DISTRICT) CONSTRUCTION TYPE : V-B (WITH FIRE SPRINKLERS)
FIRE SPRINKLERS REQUIRED DUE TO CHANGE OF USE
OCCUPANCY GROUP : B (PEDIATRIC OFFICE)
NUMBER OF STORIES : 2
FIRE DEPT. : FIRE FLOW TEST TO BE PROVIDED, FIRE HYDRANT TO BE
PROVIDED AS REQUIRED UNDER SEPARATE PERMIT
APN : 0293-133-13
2019
SCOPE OF WORK :
RESTORATION & ADAPTIVE USE OF
HISTORIC RESIDENCE TO
COMMERCIAL OFFICE USE INCLUDING
1,238 SF ADDITION
(E) FIRST FLOOR: 2,254 GSF
(E)SECOND FLOOR: 1,141 GSF
TOTAL:3,395 GSF
(E) FIRST FLOOR AREA
TO BE REMOVED:-984 GSF
TOTAL:2,411 GSF
(N) FIRST FLOOR ADD: 608 GSF
(N)SECOND FLOOR ADD: 630 GSF
TOTAL:1,238 GSF
TOTAL(N)+(E): 3,649 GSF
(E) BUILDING AREA2,752 SF
(E) COVERED PORCH373 SF
(E) NONPERIOD
TO BE REMOVED-986 SF
(E)
GARAGE
TO BE REMOVED-421 SF
TOTAL (E) LOT COVERAGE 1,718 SF
(N) BUILDING AREA608 SF
(N) COVERED PORCH98 SF
(N) CONC. STAIR64 SF
(N)
ADA RAMP175 SF
TOTAL945 SF
TOTAL(N)+(E) 2,663 SF
GROSS LOT AREA 19,970 SF= 0.46 ACRE
LOT AREA COVERAGE:
TOTAL BUILDING AREA/NET LOT AREA
= 2,663/19,970= 13.33%
A-P ZONE : 60% ALLOWED - OK
LOT AREA COVERAGE :
12 1
1 1
1 2
2 2
3 4
4 4
5 5
66 6 7 7 7
8 9
9 1011 11 11
13 14
16 (N) CEDAR SHINGLE - COLOR : ARGOS (NC04)
(N) 50 YEAR ASPHALTIC SHINGLE ROOFING1
PERSPECTIVE KEYNOTES
(E) SHINGLE (N) PAINT FINISH -
RESTORE AS REQUIRED
(N) WOOD HORIZONTAL SIDING TO MATCH (E)
(E) HORIZONTAL BELT COURSE TRIM PAINT
FINISH
(N) HORIZONTAL BELT COURSE TO MATCH (E)
(E)
ARCHITECTURAL COLUMNS -
RESTORE AS REQUIRED
(N) TURNED SOLID WOOD ARCHITECTURAL
COLUMNS TO MATCH (E) PAINT FINISH
(E)
GUARDRAIL (N) PAINT FINISH
2 3
(E) WOOD HORIZONTAL SIDING (N) PAINT
FINISH - RESTORE AS REQUIRED
4 5
6 7
8 9
10 11
12 (N) RAFTER TAIL TO MATCH (E)14
(N) GUARDRAIL TO MATCH (E)
(N) CONCRETE ADA COMPLIANT RAMP SLOPE
NOT TO EXCEED 8.3%
13(E) RAFTER TAIL (N) PAINT FINISH
(E) ROOF BRACKET (N) PAINT FINISH15
(N) DECORATIVE CORBEL16
(E) FINIAL TO REMAIN17
3/02/21
SHEET INDEX :
TITLE SHEET , PROJECT INFORMATION, PROJECT
SUMMARY, SCOPE OF WORK, ARCHITECTURAL
GENERAL NOTES
ARCHITECTURAL SITE PLAN
ARCHITECTURAL CONTEXT PLAN
EXISTING PLAN / DEMO NOTES
ARCHITECTURAL FLOOR PLAN
ROOF / ATTIC PLAN
ELEVATIONS
ELEVATIONS
PERSPECTIVES
PERSPECTIVES
T-1.0
T-1.1
T-1.2
A-1.0
A-2.0
A-3.0
A-4.0
A-5.0
A-6.0
A-7.0
1CITY COMMENTS
2/18/21
1 NORTHEAST PERSPECTIVE1
SOUTHEAST PERSPECTIVE2
Redlands Regular Meeting of 04-16-2024
77 of 428
DRIVEWAY
N 23°50'34" E
152.16'
N 01°02'07" W
77.18'
N 18°50'34" E
7.54'
N 01°02'07" W
164.93'
N 89°32'43" E 40.20'
N 66°09'26" W
94.01'
L=33.16'
R=20.00'
Δ=95°00'00"
T=21.83'
ASPH
EB
EB
PP
SLV
TSV
TS
TS
SL
SGN
RAMP
ASPH
ASPH
ASPH
ASPH
ASPH
ASPH
CV
CP
SGNSGNTV
3'-4"H BLOCK WALL
3'-4"H BLOCK WALL
3'-4"H BLOCK WALL
3'-4"H BLOCK WALL
5'H CHAIN-LINK FENCE
4'H BLOCK WALL
PUBLIC UTILITY EASEMENT PER
P.M. 8897
P.M.B. 103/77-78
DRIVEWAY
CONC
LANDSCAPE
CURB (TYP.)
SGN
WM
10'-0"
9'-0"
26'-10"
(E) RESIDENCE
TO BE CONVERTED
TO COMMERCIAL
OCCUPANCY
PROPOSED
MONUMENT
SIGN (UNDER
SEPARATE PERMIT)
1" = 10'
T-1.1
3'-0"
IMPERVIOUS AREA CALCULATION
(E) SITE AREA20,076 SF
(E) BUILDING FOOT PRINT
- (E) HOUSE2,394 SF
-
(E) ENCLOSED PATIO335 SF
SUB TOTAL2,729 SF
(E) GARAGE421 SF
(E) COVERED AREA163 SF
(E) WALK WAY AND ENTRANCE
- (E) COVERED PORCH560 SF
- (E) CONCRETE WALK954 SF
SUB TOTAL1,514 SF
(E) ASPHALT DRIVE WAY2,961 SF
TOTAL (E) IMPERVIOUS AREA7,788 SF
(N) HOUSE ADDITION- 295 SF
(N) WALK WAY ADDITION-873 SF
(N) CONCRETE DRIVE WAY ADDITION 4,834 SF
TOTAL (N) IMPERVIOUS AREA3,666 SF
SITE PLAN KEYNOTES
(E) PUBLIC SIDEWALK
(N) SIDE WALK PER CITY STANDARD
CROSS SLOPE NOT TO EXCEED 2%
(N) RETAINING WALL PER A-A SECTION
(N) 4" CONCRETE DRIVEWAY
PLANTER
TRASH ENCLOSURE 5' HIGH
(N) ADA COMPLIANT WALK
(E)
GARDEN WALL TO BE REPAIRED AS REQUIRED
TO MATCH EXISTING HISTORIC DETAIL
(E) CROSSWALK
(N)
CONC
(N) ADA PARKING SIGN : VAN ACCESSIBLE PER
DETAIL ON T-1.0
INTERNATIONAL SYMBOL OF ACCESSIBILITY. SEE
T-1.0
(N)
SIDEWALK CONSTRUCTED BY OTHERS
HOURS OF OPERATION
MEDICAL/ OFFICE USE
M-F8AM-5PM
(E) BUILDING AREA2,752 SF
(E) COVERED PORCH373 SF
(E) NONPERIOD TO BE REMOVED -986 SF
(E) GARAGE TO BE REMOVED-421 SF
TOTAL1,718 SF
(N) BUILDING AREA608 SF
(N) COVERED PORCH98 SF
(N)
CONC. STAIR64 SF
(N) ADA RAMP175 SF
TOTAL945 SF
TOTAL(N)+(E)2,663 SF
GROSS LOT AREA19,970 SF= 0.46 ACRE
LOT AREA COVERAGE:
TOTAL BUILDING AREA/NET LOT AREA
= 2,663/19,970= 13.33%
A-P ZONE : 60% ALLOWED - OK
ADA PATH OF TRAVEL
5'-0"
LOT AREA COVERAGE:
SITE SECTION A-A
SCALE 1/2" = 1'-0"
Revisions:
Scale:
Checked By:
Sheet Number
Date:
Shan McNaughton, AIA
MCNAUGHTON
ARCHITECTURE, INC.
Job Title: Owner: Architect:
SHAN MCNAUGHTON, AIA
300 E. STATE ST. SUITE 360 REDLANDS CA 92373
PHONE (909) 557-7358
[email protected]
www.mna-p.com
Drawn By:
Thunyamon Locharoenrat, AIA
Sheet Title:
HISTORIC RESTORATION / ADAPTIVE USE
1605 CALVARY CIRCLE, REDLANDS, CA GUADALUPE AND JENNIFER COBANOV (310)896-6545 / (909)647-8783
[email protected]
1605 CALVARY CIRCLE, REDLANDS, CA 92373
6'-11"
14'
11/10/20
35'-0"
35'-0"
5'-0"
1 2
3 4
5 6
7 8
9 11
12 13
1 1
12 13
10 2
3 3
4 4
5 6
6 6
6 6
7 8
9 10
10 9
24'-0"
5'-0"
5'-0"
3'-0"
#4 @TOP
N.G.
PL
2'-4"
(2) #4 @BOTTOM
#4 VERTICAL REBAR
@16" ON CENTER
5'-0"
(2) #4 @BOTTOM
#4 VERTICAL REBAR
@16" ON CENTER
(N) CMU RETAINING
WALL
(N) CMU RETAINING
WALL
(E) SLOPE TO BE
CUT
#4 @TOP
4" CONCRETE
SIDE WALK
NATURAL GRADE
(E) CURB WITH
24" GUTTER
(E) PAVEMENT
3 5'-0"
5'-6"
5'-0"
5'-0"
5'-6"
14 14
1268
1269
1270
1271
1272
1273
1274
12 13
2 22
6'-0"
8'-0"
(COMPACT)
9'-0"
LANDSCAPE CALCULATION:
PER SECTION EV4.0255(a)(17), LANDSCAPE LESS
THAN (5') IN WIDTH CANNOT BE COUNTED
TOWARDS THIS PERCENTAGE
OVERALL LANDSCAPE :
LOT AREA20,076 GSF
(N) LANDSCAPE (PLANTER >5') 7,471 GSF
7,471/20,076 = 37% > 20% OK
PARKING LOT LANDSCAPE :
(N)
PARKING LOT7,173 GSF
(N) LANDSCAPE (PLANTER >5')617 GSF
617 / 7,173 = 0.86 =8.6% >7% OK
19'-0" 3'-0"
1 3'-0"5'-0"
20'-4"
6 50'-0"
8'-0"2'-0"
6 15'-0"
28'-9"
5'-0"
5'-0"
PARKING SUMMARY
(E) FIRST FLOOR:2,254 GSF
(E) SECOND FLOOR: 1,141 GSF
TOTAL:3,395 GSF
(E) FIRST FLOOR AREA
TO BE REMOVED:-984 GSF
TOTAL:2,411 GSF
(N) FIRST FLOOR ADD: 608 GSF
(N) SECOND FLOOR ADD: 630 GSF
TOTAL:1,238 GSF
TOTAL(N)+(E): 3,649 GSF
FOR MEDICAL OFFICE USE
3,649 GSF/200 = 18.245 SPACES
19 PARKING SPACES
REQUIRED
UTILIZING HISTORIC PARKING
MODIFICATION 18.164.430(A)1
20 SPACES PROVIDED
UTILIZING HISTORIC
PARKING MODIFICATION
INCLUDING
(4) COMPACT SPACES AND
(3) PARALLEL SPACES
WITHIN CITY DEDICATION
(8) OFF SITE PARKING
SPACES PROVIDED ON
SOUTH SIDE OF CALVARY CIR.
PER 18.164.430 PERMITTED
MODIFICATIONS ALLOWS FOR THE
FOLLOWING
A 1. A REDUCTION OF THE REQUIRED
NUMBER OF PARKING SPACES BY
20%
B 2. ALLOW THE USE OF OFF SITE
PARKING IN PARKING LOTS THAT ARE
LOCATED UP TO 400' AWAY FROM THE
HISTORIC STRUCTURE
4. ALLOW 25% OF THE PARKING LOT
LOCATED ON THE SITE OF THE
HISTORIC STRUCTURE TO BE
COMPACT SPACES, WITHOUT
REQUIRING THE FIRST 25 SPACES TO
BE FULL SIZE
5. ALLOW TANDEM PARKING WHERE
THE PLANNING COMMISSION
DETERMINES THAT SUCH PARKING
WOULD BE EFFECTIVE USED
6. ALLOW REDUCTION OF TWO-WAY
AISLE WIDTHS FORM 20' TO 10' WHERE
THE LOCATION PF HISTORIC
STRUCTURE ON THE SITE PROHIBITS
CONSTRUCTION OF A FULL DRIVEWAY,
AND ALLOW THE REDUCTION OF
DRIVEWAY APPROACHES TO 14', AS
OPPOSED TO 26'. SUCH REDUCTIONS
SHALL ONLY BE APPROVED FOR
DRIVEWAY TO PARKING AREAS
HAVING LESS THAN 20 PARKING
SPACES
7. ALLOW FOR THE USE OF 3' WIDE
PLANTERS FOR REQUIRED
LANDSCAPE AREA
8. ALOW FOR THE DELETION OF THE
LOADING SPACE REQUIREMENTS FOR
HISTORIC STRUCTURE HAVING LESS
THAN 6,000 SQ.F. OF GROSS FLOOR
AREA
PER 18.164.440 EFFECT OF ADDITIONS
TO HISTORIC STRUCTURES
(E) GROSS BLDG AREA = 3,395 SF
(N) GROSS BLDG ADDITION = 1,575 GSF
ADDITION = 46.4% OF ORIGINAL
< 115% ALLOWED OK
NO PARKING AGREEMENT
REQUIRED
54'-8"
19'-1"
26'-2"
8'-6"
(N)EMERGENCYBACK UPGENERATOR/ A.T.S.
(N) ADDITION
(N) COVERED
PORCH
19'-0"
20'-2"
1 1
1 1
1 1
(N) SAFETY
RAILING
1 CITY COMMENTS
2/18/21
25'-0"
1 17'-6"
34'-7"
7'-6"
98 SF
1ST FL 608 GSF
2ND FL 630 GSF
175 SF
1 1
1 1
1 UP
UP
UP
UP
48'-6"
38'-6"10'-0"
DEDICATION TO CITY
UP
1 1
PORTION OF RAMP
WITHIN 25'-0" OK P.L.
1 (N) CONC. STAIR TO
BASEMENT 64 SF
DN1
PROPOSED
FIRE HYDRANT
1 Redlands Regular Meeting of 04-16-2024
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RAMP
DRIVEWAY DRIVEWAY
STOP
CITY OF REDLANDS,CA
PARK AVE
REDLANDS BLVD
I-10 FREEWAY
STATE ST
ORANGE AVE
BARTON RD
CALVARY CIR
BROOKSIDE AVE
VICINITY MAP
PINE AVE
JERSEY ST
NEVADA ST
IOWA ST
ALABAMA ST
KANSAS ST
TENESSEE ST
NEW YORK ST
LAKESIDEAVE
NOT TO SCALE
PROJECT
T-1.2
1" = 30'
Revisions:
Scale:
Checked By:
Sheet Number
Date:
Shan McNaughton, AIA
MCNAUGHTON
ARCHITECTURE, INC.
Job Title: Owner: Architect:
SHAN MCNAUGHTON, AIA
300 E. STATE ST. SUITE 360 REDLANDS CA 92373
PHONE (909) 557-7358
[email protected]
www.mna-p.com
Drawn By:
Thunyamon Locharoenrat, AIA
Sheet Title:
HISTORIC RESTORATION / ADAPTIVE USE
1605 CALVARY CIRCLE, REDLANDS, CA GUADALUPE AND JENNIFER COBANOV (310)896-6545 / (909)647-8783
[email protected]
1605 CALVARY CIRCLE, REDLANDS, CA 92373
12/21/20
LEGEND
PROPERTY BOUNDARY LINE
STREET CENTER LINE
ADA PATH OF TRAVEL
EXISTING SEWER LINE
(E) CURB RAMP
(N) ADA COMPLIANT CONCRETE RAMP
PER CIVIL PLAN/ CITY STANDARD
(E) CONCRETE SIDE WALK
(N) CONCRETE SIDE WALK PER CIVIL/
CITY STANDARD
(N) PARKWAY PER LANDSCAPE PLAN
(N) SIDE WALK CONSTRUCT BY OTHERS
(N) ADDITIONAL OFF-SITE PARKING
1 2
3 4
5 6
7 (N)EMERGENCY
BACK UP
GENERATOR /
A.T.S.
PROPOSED
FIRE HYDRANT
1 1CITY COMMENTS
2/18/21
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1/4" = 1'-0"
11/6/20
A-1.0
Revisions:
Scale:
Checked By:
Sheet Number
Date:
Shan McNaughton, AIA
MCNAUGHTON
ARCHITECTURE, INC.
Job Title: Owner: Architect:
SHAN MCNAUGHTON, AIA
300 E. STATE ST. SUITE 360 REDLANDS CA 92373
PHONE (909) 557-7358
[email protected]
www.mna-p.com
Drawn By:
Thunyamon Locharoenrat, AIA
Sheet Title:
SCALE 1/4"= 1'-0" 2EXISTING / DEMO 2ND FL PLAN
EXISTING / DEMO PLAN
HISTORIC RESTORATION / ADAPTIVE USE
1605 CALVARY CIRCLE, REDLANDS,CA
1EXISTING / DEMO 1ST FL PLANSCALE 1/4"= 1'-0"
UP
UP
DEMO SCHEDULE
(E) WALL TO REMAIN
(E) WALL TO BE REMOVE
ROUGH OPENING FOR
(N) DOOR/ WINDOW
REMOVE DOOR/ WINDOW
D
R
(310)896-6545 / (909)647-8783
[email protected]
1605 CALVARY CIRCLE, REDLANDS,CA
GUADALUPE AND JENNIFER COBANOV
Redlands Regular Meeting of 04-16-2024
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LIBRARY /
COUNSELING
OFFICE
WAITING ROOM
COVERED
PORCH
CONFERENCE /
DINING ROOM
NUTRITIONIST
OFFICE
1'-6"
1'-6"
ADA
BATHROOM
RECEPTION
HALL
MULTI PROPOSE
ROOM
KITCHEN
DENTAL OFFICE
DOCTOR'S
OFFICE
EXAM ROOM 4
EXAM ROOM 3
EXAM ROOM 2
EXAM ROOM 1
ADA
BATHROOM
ADA
ELEVATOR
ADA
ELEVATOR
HALL
HALL
HALL
COVERED
PORCH
ACCOUNTING
OFFICE
LAB
1/4" = 1'-0"
11/6/20
ARCHITECTURAL FLOOR PLAN
HISTORIC RESTORATION / ADAPTIVE USE
1605 CALVARY CIRCLE, REDLANDS,CA
(310)896-6545 / (909)647-8783
[email protected]
1605 CALVARY CIRCLE, REDLANDS,CA
A-2.0
Revisions:
Scale:
Checked By:
Sheet Number
Date:
Shan McNaughton, AIA
MCNAUGHTON
ARCHITECTURE, INC.
Job Title: Owner: Architect:
SHAN MCNAUGHTON, AIA
300 E. STATE ST. SUITE 360 REDLANDS CA 92373
PHONE (909) 557-7358
[email protected]
www.mna-p.com
Drawn By:
Thunyamon Locharoenrat, AIA
Sheet Title:
OVEN /
MICRO. REF.
DN
UP
DN
DN
UP
UP
DN
(N) GAS METER
(N) ELECTRICAL 400A
MAIN SERVICE PANEL
13'-10"
15'-1"
13'-6"
17'-2"
12'-0"11'-11"
15'-6"
8'-2"
11'-10"
4'-1"
3'-7"
5'-11"
7'-10"
9'-2"
17'-0"
4'-10"
6'-0"
6'-0"
9'-1"
10'-0"
13'-10"
10'-2"10'-2"10'-7"
11'-11"
3'-2"
15'-5"
9'-7"
5'-11"
11'-2"
TO ATTIC
7'-9"
9'-8"
3'-3" 3'-5"
2'-9"
5'-5"
4'-7"
4'-10"
SCALE 1/4"= 1'-0" 2SECOND FLOOR PLAN1FIRST FLOOR PLAN SCALE 1/4"= 1'-0" 34'-7"
PHYSICAL
THERAPY
SPEECH
THERAPY
11'-5"
8'-3"
16'-4"
0'-6"
1'-6"
3'-6"
BASMENT
ENT.
UP
LAUNDRY
15'-10"
12'-10"
3BASEMENT PLANSCALE 1/4"= 1'-0"
MECHANICAL
CHASE
D
W
4" CONC SLAB
7'-0"
12'-6"
8' CEILING HEIGHT
6'-9"
50 G GAS TANK
WATER HEATER
4'-6"
5'-8"
3'-0"
4'-6"
5'-8"
3'-0"
(N)EMERGENCY
BACK UP
GENERATOR /
A.T.S.
WALL LEGEND
(E) WALL TO REMAIN
(E) WALL TO BE REMOVED
NEW WALL
10'-3"
UPPER CABINETRY
DN
3'-6"
BASE CABINETRY
DW
RETAINING
WALL
RETAINING
WALL
UPPER
CAB.
UPPER
CAB.
42" RANGE
48" WALL
RANGE
HOOD
12'-11"
4'-0"
7'-3"
17'-0"
4'-0"4'-0" 5'-0"
17'-6"
G.M
FILE
CABINET
E.M
EXAM
TABLE
EXAM
TABLE
EXAM
TABLE
GUADALUPE AND JENNIFER COBANOV
(E) CHIMNEY
(E) ROOF
(E) CHIMNEY
EXAM TABLE
COVERED
PORCH
ELEVATOR ABOVE
ROOF
OVER
STAIRCASE
23'-5"
1'-2" CABINET
HALL
CABINET
DN
7'-8" 3'-0"
7'-6"
17'-0"
19'-10"
8'-3"
STORAGE
1'-6"
10'-0"
1'-6"
10'-0"2'-5" 5'-0"7'-2"
3'-0"
3'-6"
3'-6"
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ROOF / ATTIC PLAN
HISTORIC RESTORATION / ADAPTIVE USE
1605 CALVARY CIRCLE, REDLANDS,CA
A-3.0
Revisions:
Scale:
Checked By:
Sheet Number
Date:
Shan McNaughton, AIA
MCNAUGHTON
ARCHITECTURE, INC.
Job Title: Owner: Architect:
SHAN MCNAUGHTON, AIA
300 E. STATE ST. SUITE 360 REDLANDS CA 92373
PHONE (909) 557-7358
[email protected]
www.mna-p.com
Drawn By:
Thunyamon Locharoenrat, AIA
Sheet Title:
SCALE 1/4"= 1'-0" 2ATTIC PLAN1ROOF PLAN SCALE 1/4"= 1'-0" DN
2.5 ft
GUADALUPE AND JENNIFER COBANOV
(310)896-6545 / (909)647-8783
[email protected]
1605 CALVARY CIRCLE, REDLANDS,CA
5 ft
6'-0"
6'-0"
5'-2"5'-2"
6'-0"
7'-4"
1'-6"
1'-6"1'-6"
1'-6"
1'-6"
1'-6"
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1/4" = 1'-0"
11/6/20
ELEVATIONS
HISTORIC RESTORATION / ADAPTIVE USE
1605 CALVARY CIRCLE, REDLANDS,CA
A-4.0
Revisions:
Scale:
Checked By:
Sheet Number
Date:
Shan McNaughton, AIA
MCNAUGHTON
ARCHITECTURE, INC.
Job Title: Owner: Architect:
SHAN MCNAUGHTON, AIA
300 E. STATE ST. SUITE 360 REDLANDS CA 92373
PHONE (909) 557-7358
[email protected]
www.mna-p.com
Drawn By:
Thunyamon Locharoenrat, AIA
Sheet Title:
SCALE 1/4"= 1'-0" 1EAST ELEVATION
SCALE 1/4"= 1'-0" 2NORTH ELEVATION
GUADALUPE AND JENNIFER COBANOV
(310)896-6545 / (909)647-8783
[email protected]
1605 CALVARY CIRCLE, REDLANDS,CA
(N) CEDAR SHINGLE - COLOR : ARGOS (NC04)
(N) 50 YEAR ASPHALTIC SHINGLE ROOFING1
ELEVATIONS KEYNOTES
(E) SHINGLE (N) PAINT FINISH -
RESTORE AS REQUIRED
(N) WOOD HORIZONTAL SIDING TO MATCH (E)
(E) HORIZONTAL BELT COURSE TRIM PAINT
FINISH
(N) HORIZONTAL BELT COURSE TO MATCH (E)
(E) ARCHITECTURAL COLUMNS -
RESTORE AS REQUIRED
(N) TURNED SOLID WOOD ARCHITECTURAL
COLUMNS TO MATCH (E) PAINT FINISH
(E) GUARDRAIL (N) PAINT FINISH
2 3
(E) WOOD HORIZONTAL SIDING (N) PAINT
FINISH - RESTORE AS REQUIRED
4 5
6 7
8 9
10 11
12 (N) RAFTER TAIL TO MATCH (E)14
(N) GUARDRAIL TO MATCH (E)
(N) CONCRETE ADA COMPLIANT RAMP SLOPE
NOT TO EXCEED 8.3%
13(E) RAFTER TAIL (N) PAINT FINISH
(E) ROOF BRACKET (N) PAINT FINISH15
(N) DECORATIVE CORBEL16
(E) FINIAL TO REMAIN17
1 1
1 1 1
3 3
3 4
6 6
15 8
10 8
11 12
3 3
13 17
17 1
1 1
11 1
111 1
2 2
2 2
2 3
3 3
4 4
5 6 6
66 6 7 7
8 8
9 9
1011
11 11
12 13 14
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ELEVATIONS
HISTORIC RESTORATION / ADAPTIVE USE
1605 CALVARY CIRCLE, REDLANDS,CA
A-5.0
Revisions:
Scale:
Checked By:
Sheet Number
Date:
Shan McNaughton, AIA
MCNAUGHTON
ARCHITECTURE, INC.
Job Title: Owner: Architect:
SHAN MCNAUGHTON, AIA
300 E. STATE ST. SUITE 360 REDLANDS CA 92373
PHONE (909) 557-7358
[email protected]
www.mna-p.com
Drawn By:
Thunyamon Locharoenrat, AIA
Sheet Title:
SCALE 1/4"= 1'-0" 1SOUTH ELEVATION
SCALE 1/4"= 1'-0" 2WEST ELEVATION
GUADALUPE AND JENNIFER COBANOV
(310)896-6545 / (909)647-8783
[email protected]
1605 CALVARY CIRCLE, REDLANDS,CA
(N) CEDAR SHINGLE - COLOR : ARGOS (NC04)
(N) 50 YEAR ASPHALTIC SHINGLE ROOFING1
ELEVATIONS KEYNOTES
(E) SHINGLE (N) PAINT FINISH -
RESTORE AS REQUIRED
(N) WOOD HORIZONTAL SIDING TO MATCH (E)
(E) HORIZONTAL BELT COURSE TRIM PAINT
FINISH
(N) HORIZONTAL BELT COURSE TO MATCH (E)
(E) ARCHITECTURAL COLUMNS -
RESTORE AS REQUIRED
(N) TURNED SOLID WOOD ARCHITECTURAL
COLUMNS TO MATCH (E) PAINT FINISH
(E) GUARDRAIL (N) PAINT FINISH
2 3
(E) WOOD HORIZONTAL SIDING (N) PAINT
FINISH - RESTORE AS REQUIRED
4 5
6 7
8 9
10 11
12 (N) RAFTER TAIL TO MATCH (E)14
(N) GUARDRAIL TO MATCH (E)
(N) CONCRETE ADA COMPLIANT RAMP SLOPE
NOT TO EXCEED 8.3%
13(E) RAFTER TAIL (N) PAINT FINISH
(E) ROOF BRACKET (N) PAINT FINISH15
(N) DECORATIVE CORBEL16
(E) FINIAL TO REMAIN17
1 1
1 1 1
33 4
6 14
10 8
11 12
3 13
17 17
1 1
1 1
2 2
2 66
8 11
13 3
77 11 3
1 1
1 4
45 15
1 1
2 5 5
77 9
14 14
16 16
16 1616
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NO SCALE
11/6/20
PERSPECTIVES
HISTORIC RESTORATION / ADAPTIVE USE
1605 CALVARY CIRCLE, REDLANDS,CA
A-6.0
Revisions:
Scale:
Checked By:
Sheet Number
Date:
Shan McNaughton, AIA
MCNAUGHTON
ARCHITECTURE, INC.
Job Title: Owner: Architect:
SHAN MCNAUGHTON, AIA
300 E. STATE ST. SUITE 360 REDLANDS CA 92373
PHONE (909) 557-7358
[email protected]
www.mna-p.com
Drawn By:
Thunyamon Locharoenrat, AIA
Sheet Title:
NO SCALE 1SOUTHEAST PERSPECTIVE VIEW FROM BARTON RD.
NO SCALE 2NORTHEAST PERSPECTIVE VIEW FROM ALABAMA ST.
GUADALUPE AND JENNIFER COBANOV
(310)896-6545 / (909)647-8783
[email protected]
1605 CALVARY CIRCLE, REDLANDS,CA
(N) CEDAR SHINGLE - COLOR : ARGOS (NC04)
(N) 50 YEAR ASPHALTIC SHINGLE ROOFING1
PERSPECTIVE KEYNOTES
(E) SHINGLE (N) PAINT FINISH -
RESTORE AS REQUIRED
(N) WOOD HORIZONTAL SIDING TO MATCH (E)
(E) HORIZONTAL BELT COURSE TRIM PAINT
FINISH
(N) HORIZONTAL BELT COURSE TO MATCH (E)
(E) ARCHITECTURAL COLUMNS -
RESTORE AS REQUIRED
(N) TURNED SOLID WOOD ARCHITECTURAL
COLUMNS TO MATCH (E) PAINT FINISH
(E) GUARDRAIL (N) PAINT FINISH
2 3
(E) WOOD HORIZONTAL SIDING (N) PAINT
FINISH - RESTORE AS REQUIRED
4 5
6 7
8 9
10 11
12 (N) RAFTER TAIL TO MATCH (E)14
(N) GUARDRAIL TO MATCH (E)
(N) CONCRETE ADA COMPLIANT RAMP SLOPE
NOT TO EXCEED 8.3%
13(E) RAFTER TAIL (N) PAINT FINISH
(E) ROOF BRACKET (N) PAINT FINISH15
(N) DECORATIVE CORBEL16
(E) FINIAL TO REMAIN17
1 1
1 1
2 3
3 3 4 4 5
6 6
6 7
8 9
10 11
11 12
12 13
13 14
15 17
1 1
1 1
2 2
2 3
4 4
4 5
5 66 6 7 7 7
8 9
9 1011 11 11
13 14
16 Redlands Regular Meeting of 04-16-2024
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NO SCALE
11/6/20
PERSPECTIVES
HISTORIC RESTORATION / ADAPTIVE USE
1605 CALVARY CIRCLE, REDLANDS,CA
A-7.0
Revisions:
Scale:
Checked By:
Sheet Number
Date:
Shan McNaughton, AIA
MCNAUGHTON
ARCHITECTURE, INC.
Job Title: Owner: Architect:
SHAN MCNAUGHTON, AIA
300 E. STATE ST. SUITE 360 REDLANDS CA 92373
PHONE (909) 557-7358
[email protected]
www.mna-p.com
Drawn By:
Thunyamon Locharoenrat, AIA
Sheet Title:
NO SCALE 1SOUTHWEST PERSPECTIVE VIEW
GUADALUPE AND JENNIFER COBANOV
(310)896-6545 / (909)647-8783
[email protected]
1605 CALVARY CIRCLE, REDLANDS,CA
(N) CEDAR SHINGLE - COLOR : ARGOS (NC04)
(N) 50 YEAR ASPHALTIC SHINGLE ROOFING1
PERSPECTIVE KEYNOTES
(E) SHINGLE (N) PAINT FINISH -
RESTORE AS REQUIRED
(N) WOOD HORIZONTAL SIDING TO MATCH (E)
(E) HORIZONTAL BELT COURSE TRIM PAINT
FINISH
(N) HORIZONTAL BELT COURSE TO MATCH (E)
(E) ARCHITECTURAL COLUMNS -
RESTORE AS REQUIRED
(N) TURNED SOLID WOOD ARCHITECTURAL
COLUMNS TO MATCH (E) PAINT FINISH
(E) GUARDRAIL (N) PAINT FINISH
2 3
(E) WOOD HORIZONTAL SIDING (N) PAINT
FINISH - RESTORE AS REQUIRED
4 5
6 7
8 9
10 11
12 (N) RAFTER TAIL TO MATCH (E)14
(N) GUARDRAIL TO MATCH (E)
(N) CONCRETE ADA COMPLIANT RAMP SLOPE
NOT TO EXCEED 8.3%
13(E) RAFTER TAIL (N) PAINT FINISH
(E) ROOF BRACKET (N) PAINT FINISH15
(N) DECORATIVE CORBEL16
(E) FINIAL TO REMAIN17
1 1
2 3
4 5
6 11
13 14
15 17
1 1
777
3 3
45 5
2 9
7 1616
16 Redlands Regular Meeting of 04-16-2024
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N 23°50'34" E
152.16'
N 01°02'07" W
77.18'
N 18°50'34" E
7.54'
N 01°02'07" W
164.93'
N 89°32'43" E 40.20'
N 66°09'26" W
CONC
1 LANDSCAPE PLAN
CONCEPTUAL
PRELIMINARY-NOT FOR CONSTRUCTION
North
200204060
Scale 1" = 20'
REVISIONS
OF SHEETS
SHEET
SCALE
JOB NO.
DATE
CHECKED BY
DESIGNED BY
DRAWN BY
exp. date
signature
date
REDLANDS, CA
CALVARY CIRCLE
PROFESSIONAL BUILDING
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1 I:\cmo\Resolutions\8572 Time Extension for Conditional Use Permit No. 1107.docx-ms RESOLUTION NO. 8572
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
APPROVING A ONE-YEAR EXTENSION OF TIME TO THE EXPIRATION DATE FOR CONDITIONAL USE PERMIT NO. 1107 AND ASSOCIATED
ENTITLEMENTS PERTAINING TO THE ADAPTIVE REUSE OF A SINGLE- FAMILY DWELLING LOCATED AT 1605 CALVARY CIRCLE.
WHEREAS, Guadalupe Cobanov, property owner and applicant, has submitted an application for Extension of Time No. 1 to construct the project approved with Conditional Use Permit No. 1107 for a physician’s office and medical clinic located at 1605 Calvary Circle (APN:
0293-133-13-0000); and
WHEREAS, on April 1 9, 20 22, the Redlands City Council held a public hearing and adopted Resolution No s. 8321, 8322, 8323, 8324, and 8325 to approve Historic Resource Designation No. 135, Amendment 47 to Specific Plan No. 40, Conditional Use Permit No. 1107, Variance No. 799, and Historic Parking Modification No. 31 for the project; and
WHEREAS, Redlands Municipal Code section 18.192.090 permits an applicant to request a one-year extension of time to extend the expiration date for a Conditional Use Permit, provided the total number of such one-year extensions does not exceed three; and
WHEREAS, the applicant intends to develop the project approved by Conditional Use Permit No. 1107, and filed an Extension of Time application prior to the entitlement’s expiration date in accordance with the Redlands Municipal Code; and
WHEREAS, on April 16, 2024, the City Council determined that the approval of the requested one-year extension of time is in the best interests of the public health, safety, and general welfare.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
SECTION 1. California Environmental Quality Act . Approval of this Resolution is exempt from further environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act , as there is no possibility of any potentially significant environmental effects as a result of the time extensi on. City Council Resolution No. 8323 was adopted on April 19, 2022, and determined the project was exempt from environmental review in accordance with the California Environmental Quality Act (Sections 15061(b)(3), 15301, 15305, and 15331 of the CEQA Guidelines).
SECTION 2. Approval of Extension of Time. The proposed one-year extension of time for Conditional Use Permit No. 1107 , with associated entitlements, is hereby approved in accordance with Redlands Municipal Code Section 18.192.090.
SECTION 3. Expiration Date. The new expiration date for Conditional Use Permit No.
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2 I:\cmo\Resolutions\8572 Time Extension for Conditional Use Permit No. 1107.docx-ms 1107 and associated entitlements shall be April 19, 2025. The project shall remain subject to all original Conditions of Approval contained in City Council Resolutions 8323, 8324, and 8325.
SECTION4. Effective Date. This Resolution shall become effective upon adoption.
ADOPTED, SIGNED AND APPROVED this 16th day of April, 2024.
Eddie Tejeda, Mayor
ATTEST:
Jeanne Donaldson, City Clerk
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3 I:\cmo\Resolutions\8572 Time Extension for Conditional Use Permit No. 1107.docx-ms I, Jeanne Donaldson , City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 16th day of April, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jeanne Donaldson, City Clerk
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City Council Meeting J. 11.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Fourth Amendment to the Professional Services Agreement with Webb Municipal Finance, LLC increasing the total agreement amount to $136,500, and an additional appropriation of $50,000 (Development Services Director Desatnik)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move that City Council determine that approval of this contract amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move to approve the Fourth Amendment to the Agreement with Webb Municipal Finance, LLC, and an additional appropriation.
2. RECOMMENDATION:
Staff recommends City Council approve the Fourth Amendment to the Professional Services Agreement with Webb Municipal Finance, LLC by $50,000, increasing it from $86,500 to $136,500, and an additional appropriation of $50,000.00, to allow for the continued performance of professional services for the annual levy administration and annexations for Community Facilities District No. 2004-1 (District) which is exempt from the California Environmental Quaility Act pursuant to Section 15061(b)(3) of the CEQA Guidelines.
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DISCUSSION:
On September 18, 2018, City Council approved an agreement with Webb Municipal Finance, LLC for an amount not to exceed $56,500.
On November 5, 2019, City Council approved a first amendment to the agreement with Webb Municipal Finance, LLC to change the City's representative and to extend the term of the agreement for 3 years through December 31, 2022.
On December 20, 2022, City Council approved the Second Amendment to the agreement with Webb Municipal Finance, LLC to change the City's representative and to extend the term of the agreement for 3 years through December 31, 2025,
On February 7, 2023, City Council approved the Third Amendment to the Agreement with Webb Municipal Finance, LLC which included an increase from $56,500 to $86,500, and an additional appropriation of $33,577.59.
This Fourth Amendment will allow for continued performance of professional services for the annual levy administration and annexations for the District. This action will increase the total aggregate amount to $136,500 and authorize an increase of appropriations in the amount of $50,000 to the Development Services Land Use Engineering Division 2023-2024 budget.
The proposed action is exempt from the requirements of the California Environmental Quality Act's (CEQA) guidelines pursuant to Section 15061(b)(3) as the amendment of an existing agreement would be covered by the general rule common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment, where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, and there is negligible expansion of existing facilities.
ALTERNATIVES:
City Council may elect not to amend the existing agreement and provide staff with an alternative recommendation. However, not approving these actions would result in a halt in the processing of future annexations until a new CFD engineering firm is selected.
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STRATEGIC PLAN:
Not applicable.
SUBMITTED BY:
Brian Desatnik, Development Services Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Tricia Munoz, Development Services/Management Analyst
Fiscal Impact
Fiscal Year: 2023-24
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $50,000
Budgeted Y/N: N
Account No.: 101163-6106
Discussion:
Approval of this item will impact the General Fund in the amount of $50,000 and will be offset by revenue received as fees associated with this service are collected each time an annexation into the CFD is requested.
Attachments
Fourth Amendment_Webb Municipal Finance LLC
Third Amendment_Webb Municipal Finance LLC
Second Amendment_Webb Municipal Finance LLC
First Amendment_Webb Municipal Finance LLC
Original Agreement_Webb
Additional Appropriation Form
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1 I:\cmo\Agreements\Webb Municipal Finance, LLC Fourth Amendment FY23-0064.docx-ms
FOURTH AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This fourth amendment (“Fourth Amendment”) to the agreement for the provision of services associated with Community Facilities District (“Agreement”), dated September 18, 2018, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Webb Municipal Finance, LLC, a California limited liability company (“Consultant”), is made and entered into this 16th day of April, 2024.
RECITALS
WHEREAS, the Parties entered into a Professional Services Agreement (“Agreement”) on September 18, 2018, to provide Community Facilities District services to the City; and
WHEREAS, the Parties entered into a First Amendment to the Agreement (“First Amendment”) on November 5, 2019; and
WHEREAS, the Parties entered into a Second Amendment to the Agreement (“Second Amendment”) on December 20, 2022; and
WHEREAS, the Parties entered into a Third Amendment to the Agreement (“Third Amendment”) on February 7, 2023; and
WHEREAS, it is the desire of the Parties to amend their existing Agreement, specifically to make a change to the total amount of the Agreement.
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:
AGREEMENT
Section 1. Article 5 of the Agreement, entitled “Payments to Consultant,” is hereby amended to read as follows:
“5.1 Total compensation for Consultant’s performance of the Services shall not exceed the amount of One Hundred Thirty-six Thousand Five Hundred Dollars ($136,500). City shall pay Consultant on a time and materials basis up to the not-to-exceed amount in accordance with Exhibit “B” entitled “HOURLY RATE SCHEDULE” attached hereto and incorporated herein by reference."
Section 2. The hourly rate schedule set forth in Exhibit “B” of the Agreement, entitled “Hourly Rate Schedule,” is hereby amended and replaced by an amended Exhibit “B”, which is attached hereto and incorporated herein by this reference as Attachment 1.
Section. 3. All other provisions of the Agreement shall remain unchanged by this Fourth Amendment and in effect.
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2 I:\cmo\Agreements\Webb Municipal Finance, LLC Fourth Amendment FY23-0064.docx-ms
IN WITNESS WHEREOF, the parties have executed this Fourth Amendment, to be effective as of April 16, 2024.
CITY OF REDLANDS WEBB MUNICIPAL FINANCE, LLC
By:
Eddie Tejeda, Mayor Heidi Schoeppe
President/Managing Director
ATTEST:
Jeanne Donaldson, City Clerk
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3 I:\cmo\Agreements\Webb Municipal Finance, LLC Fourth Amendment FY23-0064.docx-ms
ATTACHMENT 1
EXHIBIT “B”
HOURLY RATE SCHEDULE
CLASSIFICATION
Engineers/Project Managers/Planners/Scientists/ Rates
Assessment/Special Tax Consultants/Landscape Architects/Designers $/Hour Principal II. .............................................................................................................................. 293.00 Principal I ................................................................................................................................ 279.00 Senior III ................................................................................................................................. 252.00 Senior II .................................................................................................................................. 240.00 Senior I ................................................................................................................................. 232.00 Associate III ............................................................................................................................ 208.00 Associate II ............................................................................................................................. 197.00 Associate I .............................................................................................................................. 191.00 Assistant V ............................................................................................................................. 173.00 Assistant IV ............................................................................................................................ 156.00 Assistant III ............................................................................................................................. 144.00 Assistant II .............................................................................................................................. 135.00 Assistant I ............................................................................................................................... 98.00 Survey Services
2-Person Survey Party ............................................................................................................ 302.00 1-Person Survey Party ........................................................................................................... 208.00 Inspection Services
Construction Manager II ......................................................................................................... 245.00 Construction Manager I .......................................................................................................... 185.00 Inspector (Non-Prevailing Wage) ........................................................................................... 141.00 Inspector Overtime (Non-Prevailing Wage) ........................................................................... 190.00 Inspector (Prevailing Wage) ................................................................................................... 152.00 Inspector Overtime (Prevailing Wage) ................................................................................... 200.00 Administrative Services
Project Coordinator ................................................................................................................ 115.00 Administrative Assistant III ..................................................................................................... 102.00 Administrative Assistant II ...................................................................................................... 91.00 Administrative Assistant I ....................................................................................................... 72.00 Other Direct Expenses
Incidental Charges ................................................................................................................. Cost Postage .................................................................................................................................. Cost Subcontracted Services ......................................................................................................... Cost Special Consultant… ............................................................................................................. 365.00 Survey/Inspection Per Diem. .................................................................................................. Prevailing Wage Rate
In-House Delivery Up to 1/2 hour. .......................................................................................... 32.00 In-House Delivery 1/2 Hour up to 1 Hour ................................................................................ 64.00 In-House Delivery Over 1 Hour up to 2 Hours ....................................................................... 118.00 In-House Delivery Over 2 Hours ............................................................................................ 170.00 Survey/Inspection Vehicle ...................................................................................................... 0.81/Mile Mileage ................................................................................................................................... 0.72/Mile
Note: All rates are subject to change based on annual inflation and cost of living adjustments. Prevailing wages are dictated by the California Department of Industrial Relations (DIR). As such, the indicated rate will remain in effect until revised rates are published by the DIR. The rate shown shall be subject to renegotiation to remain in compliance with State requirements if prevailing wages are increased by the DIR.
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DATE
OF REQUEST:
An a
dditional appropriation is hereby requested as follows:
Department:
JUSTIFICATION:
Requested By:
Recommended By Finance Director: Recommended:
Yes No Signed
Comments: Approved by City Council:
Date:
Signed:
City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$
-
$
-
TRANSACTION
NO:
ACCOUNTING PERIOD:
Acc
ount Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) AmountAccount Description Orgkey Object Code Department Head
City Manager
CITY
OF REDLANDS
REQ
UEST FOR ADDITIONAL APPROPRIATION
FINANC
E USE ONLY
Pag
e 1 of 1
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City Council Meeting J. 12.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8562 for new water service connection to the City of Redlands water distribution system at 31455 E. Citrus Avenue (APN: 0299-141-11-0000) in the unincorporated community of Mentone, adopt Resolution No. 8563 relating to Pre-Annexation Agreement No. 24-01 (Development Services Director Desatnik) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8562, and Resolution No. 8563. 1.
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 8562 for a new connection to the City of Redlands water distribution system at 31455 E. Citrus Avenue in the unincorporated community of Mentone, Outside Service Case (OSC) No. 24-01.
Upon City Council adoption of Resolution No. 8562, staff recommends that the City Council adopt Resolution No. 8563 to approve Pre-Annexation No. 24-01 for the provision of water service to a 4.3 acre parcel located at 31455 E. Citrus Avenue in the unincorporated community of Mentone.
DISCUSSION:
Staff recently received a water connection application from Dave and Melissa Sanborn for the property located at 31455 E. Citrus Avenue (APN 0299-141-11-0000), in the unincorporated community of Mentone, which is a parcel located approximately 1.06 miles east of the Redlands city limits in the Mentone area. The applicant is proposing to connect to the City's domestic water system to obtain water for the existing residence. The house is currently Redlands Regular Meeting of 04-16-2024
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served by an onsite well. Due to high concentrations of nitrates, the applicant has requested to connect to the City system for domestic water. The grove on this parcel and the adjacent parcel to the west will still be irrigated by the onsite well. The applicant is aware that a backflow preventer will be a City requirement in order to eliminate the potential for non-potable well water from mixing into the City municipal potable water supply. If the privately owned well system fails in the future, the applicant will need to repair/rehabilitate or replace the well at no cost to the city because the permission for connection to the City system is for domestic usage only. No information was provided by the applicant on efforts for nitrate removal. They did not disclose the costs or efficacy of a whole house reverse osmosis system or an ion exchange system.
The Redlands Municipal Code (RMC) requires the Municipal Utilities and Engineering Department (MUED) Director and Development Services Department (DSD) Director to present completed applications for utility connections outside the city limits to the City Council for a determination if the public health, safety and welfare, and the best interests of the citizens of Redlands is served by the application, and to provide direction to staff regarding the preparation of a Pre-Annexation Agreement.
The following items were reviewed and deemed complete by the MUED and DSD Directors:
Application for availability for an Outside Service Contract (OSC) water connection;
1. Application for environmental review and a Pre-Annexation Agreement;2.
OSC 24-01 is for a water service connection of an existing single residence currently served by an on-site well. The number of service connections for small projects outside of the City is limited to twenty-five per year per Measure U. Currently, twenty-five residential unit water and sewer connections are available for small projects for 2024.
Pursuant to the RMC, the City Council may consider the following factors in making its determination that the public health, safety and welfare, and the best interests of the citizens of Redlands are served by the application:
The relationship of the property and its proposed use to the City’s General Plan and zoning ordinances;
1. The relationship of the property and its proposed use to the City’s Water Master Plan, the City’s Water Capital Improvement Programs, the City’s Sewer Master Plan, and the City’s Sewer Capital Infrastructure program;
2. The proximity of the property to the City’s boundaries and existing utility infrastructure;
3. The proposed potential for new revenue sources for the City to pay for City services provided to the project as a result of annexation and development of the property; and,
4. The standards proposed for development of the property.5.
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Approval of OSC 24-01 allows the applicant to physically connect to the water system, which serves the public health, safety, and welfare, and the best interests of the citizens of Redlands.
Consistency with the General Plan:
The subject property is located in the Rural Living land use designation of the General Plan, which supports residential uses such as single-family homes. The property is approximately 4.3 acres and is currently developed with a single family residence and an orange grove. The proposed use of this parcel is consistent with the City of Redlands General Plan. In the event that the property is annexed into the City, the property would most appropriately be zoned Agricultural (A) under the City’s zoning code.
Water facilities are already site-adjacent with an 8” water main located in Citrus Avenue.
The site is located in the County of San Bernardino (County) and the County would be the approval authority for any construction on this parcel due to the site's location outside of the City limits. See Attachment A and Attachment B.
The County does not provide domestic water or sewer services to the site. The City of Redlands has the ability to provide both water and sewer services to unincorporated areas surrounding the City. The specific area of this property does not yet have sewer service available. The nearest sewer main is approximately 900’ westerly of this particular property.
With the adoption of Resolution No.8562 (Attachment C), the City Council will make a finding that OSC 24-01 for water distribution for 31455 E. Citrus Avenue, Mentone is consistent with the Redlands General Plan and the public health, safety, and welfare of the citizens of Redlands. By adoption of Resolution 8562, the City Council authorizes staff to proceed with the preparation of a Pre-Annexation Agreement for the subject property.
In the interests of expediency, a Pre-Annexation Agreement has already been prepared and is attached to Resolution No. 8563 (Attachment D). This request for a Pre-Annexation Agreement is necessary for the property owner to obtain City water service.
The “project” before the City for purposes of the California Environmental Quality Act (CEQA) is the decision by the City Council to enter into a Pre-Annexation Agreement with the property owner for a parcel located outside the City. This will enable the provision of City domestic water service making it possible for the property owner to obtain domestic water for the existing single-family residence.
This type of application is exempt from environmental review pursuant to CEQA Guidelines Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities) and Section 15303 (New Construction of Small Structures), which exempts construction of a single-family residence and extensions of water Redlands Regular Meeting of 04-16-2024
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mains of a reasonable length to support the construction of a single-family residence. There is no possibility of any significant environmental effects as a result of the Pre-Annexation Agreement.
ALTERNATIVES:
City Council may deny the staff recommendation if Council determines OSC 24-01 does not serve the public health, safety, and welfare, and the best interests of the citizens of Redlands, or is inconsistent with the General Plan.
Additionally, the City Council can continue the item and request more information on any specific concerns.
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Brian Desatnik, Development Services Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
John Harris, Municipal Utilities and Engineering Director PREPARED BY:
Donald Young, One Stop Permit Center Manager
Fiscal Impact
Fiscal Year: 24/25
Revenue Generating: Yes
Appropriation Required Y/N: N
Discussion:
Property owner will pay all fees required per Measure "U" prior to installation of the water meter.
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Attachments
Attachment A - Location Map
Attachment B - Aerial Photo
Attachment C - Resolution No. 8562
Attachment D - Resolution No. 8563
Attachment E - Pre-Annexation Agreement
Agreement Exhibit A site plan
Agreement Exhibit B Grant Deed
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SAND CANYON RD
OP
AL AV
E
E CITRUS AVE
5TH AVE
CRA
FT
ON
AVE
APPENDIX A
OneStop.mxd
0 380 760
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.
The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.
The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.
January 16, 2024
.
OSC 24-01
31455 E. CITRUS AVE
DAVE AND MELISSA
SANBORN
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! !
M
M
F.C.R.#11020" 1960STL HI-LINE-CEMENT-LINED
APN: 0299-141-11
APPENDIX B
OneStop.mxd
0 60 120
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.
The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.
The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.
January 16, 2024
.
OSC 24-01
31455 E. CITRUS AVE
DAVE AND MELISSA
SANBORN
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1 I:\cmo\Resolutions\8562 Determining Case No. 24-01 Consistent with Redlands General Plan.docx-ms
RESOLUTION NO. 8562
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS DETERMINING OUTSIDE CITY CASE NO. 24-01 IS CONSISTENT WITH THE
REDLANDS GENERAL PLAN AND THE PUBLIC HEALTH, SAFETY, WELFARE
AND BEST INTERESTS OF THE CITIZENS OF REDLANDS ARE SERVED BY THE CONTINUED PROCESSING OF OUTSIDE CITY CASE NO. 24-01 WHEREAS, Dave and Melissa Sanborn have filed an application for an Outside City Case No. 24-01 with the City of Redlands for a water connection for an existing single family residence on a parcel located at 31455 E. Citrus Avenue in the unincorporated community of Mentone (APN: 029 9-141-11-0000) ; and
WHEREAS, Dave and Melissa Sanborn have concurrently applied for a pre - annexation agreement with the Development Services Department;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. The City Council hereby determines that approval of this Resolution is exempt from review under California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15303(a) and 15319(b) as CEQA exempts the conversion of small structures and the annexation of lots for exempt facilities.
Section 2. The City Council hereby determines that O utside City Case No. 24-01 is consistent with the City of Redlands General Plan and the public health, safety, welfare and best interests of the citizens of Redlands are served by the City’s continued processing of the application; and
Section 3. The City Council hereby directs staff to p repare a pre -annexation agreement for 31455 E. Citrus A venue in the unincorporated community of Mentone (APN: 0299-141-11-0000).
ADOPTED, SIGNED AND APPROVED this 16th day of April, 2024.
______________________________
Eddie Tejeda, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 16th day of April, 2024, by the following vote:
AYES:
NOES:
ABSENT:
______________________________
Jeanne Donaldson, City Clerk
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1 I:\cmo\Resolutions\8563 Approving Pre-Annexation Agreement No. 24-01.docx-ms
RESOLUTION NO. 8563
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING PRE-ANNEXATION AGREEMENT NO. 24-01, RELATED TO
OUTSIDE CITY UTILITY CONNECTIONS FOR WATER SERVICE FOR A LOT LOCATED AT 31455 E. CITRUS AVENUE (APN: 0299-141-11-0000),
WITHIN THE UNINCORPORATED COMMUNITY OF MENTONE WITHIN
SAN BERNARDINO COUNTY.
WHEREAS, Dave and Melissa Sanborn have filed an application for Outside City Case No. 24-01 and Pre-Annexation No. 24-01 with the City for an outside City utility connection for a
4.3 acre parcel located at 31455 E. Citrus Avenue (APN: 0299-141-11-0000) in the unincorporated community of Mentone within San Bernardino County; and
WHEREAS, on April 16, 2024, the City Council found that Outside City Case No. 24-01 was consistent with the City ’s General Plan and determined the public health, safety, welfare of the residents of Redlands would be served by the City’s continued processing of the Outside City Case application, determined that the City of Redlands was acting as a Responsible Agency under the California Environmental Quality Act, and directed staff to prepare a Pre -Annexation Agreement; and
WHEREAS, the subject property’s land use designation in the 2035 General Plan is Low Density Residential and the proposed project is consistent with the 2035 General Plan land use designation;
WHEREAS, the proposal is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301(a) for existing facilities and Section 15319 pertaining to annexations of existing facilities and lots for exempt facilities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
SECTION 1. The City Council of the City of Redlands hereby determines that the proposed Pre -Annexation Agreement is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities) and Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities).
SECTION 2. The City Council hereby approve s Pre-Annexation No. 24-01 (Exhibit A) for the provision of water service to enable development of a water service connection for an existing single family residence on the lot located at 31455 E. Citrus Avenue (APN: 0299-141-11- 0000) in the unincorporated community of San Bernardino County.
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ADOPTED, SIGNED AND APPROVED this 16th day of April, 2024.
______________________________
Eddie Tejeda, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson , City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 16th day of April, 2024, by the following vote:
AYES:
NOES:
ABSENT:
______________________________
Jeanne Donaldson, City Clerk
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EXHIBIT A
Pre-Annexation Agreement
[Attached]
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1 I:\cmo\Agreements\31455 E. Citrus Avenue Agreement for Annexation and Provision for City Utility Services FY23-0046.docx-msv2
RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
CITY CLERK'S OFFICE
CITY OF REDLANDS
P.O. BOX 3005
REDLANDS, CA 92373
(THIS SPACE FOR RECORDER'S USE ONLY)
AGREEMENT FOR ANNEXATION AND PROVISION
FOR CITY UTILITY SERVICES
This Agreement for Annexation and Provision of City Utility Services (“Agreement”) is made and entered into this 16th day of April, 2024, by and between the City of Redlands, a municipal corporation organized and existing under the laws of the State of California (“City”) and Dave Sanborn and Melissa Sanborn (“Property Owner s”). City and Property Owner s are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
RECITALS
WHEREAS, to provide for orderly planning, City (1) has the authority pursuant to Government Code sections 65300 and 65301 to include within its General Plan property outside its boundaries which is in City's sphere of influence or, which in City's judgment, bears a relation to its strategic planning, and (2) also has the authority pursuant to Government Code section 65859 to pre -zone property within its sphere of influence for the purpose of determining the zoning designation that will apply to such property in the event of a subsequent annexation of the property to City; and
WHEREAS, California case law, including but not limited to, Dateline Builders, Inc. v.
City of Santa Rosa (1983) 146 Cal. App. 3d, 520 and County of Del Norte v. City of Crescent City (1999) which state in relevant part that it is not against the law or public policy for a city or county to use utilities as a tool to manage growth, provides that a city has no obligation, and may use its sole discretion, to extend utility services outside its corporate boundaries; and
WHEREAS, Property Owners own a parcel of land generally located at 31455 E. Citrus Avenue, Redlands, CA 92374 and identified as county of San Bernardino Assessor’s Parcel Number 0299-141-11-0000 (“Property”) in the unincorporated area of the county of San Bernardino within the City’s sphere of influence, as described in Exhibit “A” titled “Site Plan” and Exhibit “B” titled “Grant Deed” has made a request and application to City to receive water service for property located in the unincorporated area of the county of San Bernardino, and has provided evidence satisfactory to City that the Property Owners are the fee owners of the Property; and
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WHEREAS, Government Code section 56133 authorizes the City to provide new or extended utility services by contract outside its jurisdictional boundaries if it first receives written approval from the Local Agency Formation Commission for San Bernardino County (“LAFCO”), and provides that LAFCO may authorize City to provide such services within City's sphere of influence in anticipation of a later change of organization; and
WHEREAS, City's General Plan and Chapter 13.60 of the Redlands Municipal Code establish policies and procedures for the approval of City utility services to properties located within the City's sphere of influence and require, among other things, the owners of the property to be served to enter into an agreement, and record the same in the official records of the county of San Bernardino, requiring the property owner s to annex the property to City upon certain conditions; and
WHEREAS, City has prepared a General Plan for the unincorporated area in which the Property is located to provide for the orderly planning of such area, and has determined that the proposed development of the Property is consistent with the goals and polic ies of City's General Plan; and
WHEREAS, it is the policy and goal of City to discourage and not facilitate development in City's sphere of influence which is unwilling and/or fails to comply with City's General Plan and City's development standards by refusing to extend utility services in such instances; and
WHEREAS, pursuant to the requirements of Chapter 13.60 of the Redlands Municipal Code and in consideration for City's agreement to extend utility services outside its jurisdictional boundaries to the Property, the Property Owners have entered into this Agreement to provide assurances to City that connection to City’s domestic water system will occur in accordance with the Redlands General Plan and the development standards of the Redlands Municipal Code, and that the Property shall be annexed to City in acc ordance with this Agreement's terms, provisions and conditions;
NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt of which is hereby acknowledged, the City of Redlands and the Property Owners agree as follows:
AGREEMENT
1. Recitals. The foregoing recitals are true and correct.
2. Provision of Utility Services . City agrees to provide domestic water service only for residential indoor use and incidental residential landscaping to the Property. Use of domestic water service for agricultural or fa rming irrigation activities is proh ibited. The p rovision of domestic water service shall be consistent with the terms and conditions of this Agreement, provided that the connection complies with all rules and regulations of City governing the extension and provision of utility services to properties located outside City’s boundaries at the time a request by the Property Owners for application for a water connection is approved by City's Municipal Utilities and Engineering Department. Nothing herein represents a commitment by City Redlands Regular Meeting of 04-16-2024
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to provide such service unless and until the Property Owner s comply with all such rules and regulations. As a condition of approval of an application for water connection, and prior to receiving any service, the Property Owners agree to pay the full cost of such service as established by City for the extension of utility services to the Property.
3. Agreement to Develop by City Standards. In consideration of City’s agreement to provide City water service to the Property, the Property Owner s shall develop the Property in accordance with the Redlands General Plan and any applicable development standards of the Redlands Municipal Code.
4. Agreement to Annex. In consideration of City's agreement to provide City water service to the Property, the Property Owner s hereby irrevocably consent to annexation of the Property to City and agrees it shall take any and all reasonable and necessary actions, and fully and in good faith cooperate with City, to cause the annexation of the Property to City. Property Owners and City agree that in the event City initiates an annexation of the Property, City shall be responsible for the costs of such annexat ion. In all other instances where the annexation of the Property is proposed to City, Property Owners shall be responsible for such costs.
5. Payment of Fees. As a condition of receiving domestic water service from City, Property Owners shall pay to City all then-established applicable development impact fees, water acquisition fees, and user fees specifically for such domestic water service.
6. Taxes and Assessments. Property Owners hereby consent to the imposition of, and agrees that Property Owner s shall pay, all taxes and assessments imposed and/or levied by City which may be applicable to the Property at the time the Property is annexed to City.
7. Recordation. By entering into this Agreement, Property Owner s and City acknowledge and agree that, among other things, it is the express intention of the Parties that any and all successors in interest, assigns, heirs and executors of Property Owner s shall have actual and constructive notice of Property Owner's obligations under, and the benefits and burdens of, this Agreement. Therefore, this Agreement and any amendments hereof, shall be recorded in the official records of the county of San Bernardino. Property Owners further agree that City shall, at the sole cost of the Property Owners, have the right to cause the recordation of this Agreement.
8. Breach/Failure to Annex In the event Property Owner s fail to comply with its obligations under this Agreement or takes any action to protest, challenge, contravene or otherwise breach any of its obligations or representations under this Agreement, City shall have the right to, without any liability whatsoever, cease the provision of City utility services to the Property. This right shall be in addition to any other legal or equitable relief available to City.
9. Not a Partnership. The Parties specifically acknowledge that Property Owner’s development of the Property is a private project, that neither Party is acting as the agent of the other in any respect hereunder, and that each Party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Agreement. No partnership, joint-venture or other association of any kind is formed by this Agreement. The only relationship between City and Property Owner s is that of a governmental entity regulating the development of private Redlands Regular Meeting of 04-16-2024
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property and the owners of such property.
10. Indemnity and Cost of Litigation.
A. Property Owner s agree to and shall hold City, and its elected and appointed officials, officers, agents, and employees free and harmless from any and all liability for damage or claims for damage for personal injury, including death, and claims for property damage which may arise from the operations, errors, or omissions of Property Owners or those of its contractors, subcontractors, agents, employees or any other persons acting on Property Owner's behalf which relate to development of the Property. Property Owners agree to and shall defend, indemnify and hold harmless City, its elected officials, officers, agents, employees and representatives from all actions for damages caused or alleged to have been caused by reason of Property Owner’s acts, errors or omissions in connection with the development of the Property. This hold harmless agreement applies to all damages and claims for damages suffered or alleged to have been suffered by reason of Property Owner’s or its representatives’ acts, errors or omi ssions regardless of whether or not City supplied, prepared or approved plans or specifications relating to the development of the Property and regardless of whether or not any insurance policies of Property Owners relating to such development are applicable.
B. Property Owners shall defend, at its expense, including attorneys' fees, indemnify and hold harmless City, and its elected and appointed officials, officers, agents and employees from any claim, action or proceeding against any of them to attack, set aside, void or annua l the approval of this Agreement or the approval of any permit or entitlement granted in furtherance of this Agreement. City may, in its sole discretion, participate in the defense of any such claim, action or proceeding.
11. Liquidated Damages. In the event that the property is not annexed to City in accordance with the terms of the Agreement, the then existing owner s of the Property shall pay each year to City, as liquidated damages, a sum equal to the property taxes and any sales taxes the City would have received had the Property been annexed. Failure to make such liquidated damages payments shall be good cause for City to cease service to the Property.
12. Section Headings. All section headings and sub -headings are inserted for convenience only and shall not affect any construction or interpretation of this Agreement.
13. Governing Law. This Agreement and any dispute arising hereunder shall be governed by and construed in accordance with the laws of the State of California.
14. Attorneys' Fees. In the event any action is commenced to enforce or interpret the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees f or a Party’s use of in-house counsel.
15. Binding Effect. The burdens of this Agreement bind and the benefits of this Agreement inure to the assigns and successors in interest of the Parties.
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16. Authority to Execute. The person or persons executing this Agreement warrant and represent that they have the authority to execute this Agreement on behalf of the legal, fee title owners of the Property.
17. Waiver and Release . Property Owner s hereby waives and releases any and all claims it may have against City, and its elected and appointed officials, officers, employees and agents with respect to any City actions or omissions relating to the development of the Property, and the Parties’ entry into, and execution of, this Agreement. Property Owners makes such waiver and release with full knowledge of Civil Code Section 1542, and hereby waives any and all rights thereunder to the extent of this waiver and release, of such Section 1542 is applicable. Civil Code Section 1542 provides as follows:
"A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor."
18. Construction. The Parties agree that each Party and its counsel have reviewed this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not apply in the interpretation of this Agreement. The Parties further agree that this Agreement represents a voluntary "arms-length" transaction agreed to by and between the Parties and that each Party has had the opportunity to consult with legal counsel regarding the terms, conditions and effect of this Agreement.
19. Entire Agreement. This Agreement sets forth and contains the entire understanding and agreement of the Parties as to the matters contained herein, and there are no oral or written representations, understandings or ancillary covenants or agreements which are not containe d or expressly referenced herein, and no testimony or evidence of any such representations, understandings or covenants shall be admissible in any preceding of any kind or nature to interpret or determine the terms or conditions of this Agreement.
[Signatures on the Next Page]
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CITY OF REDLANDS PROPERTY OWNERS
By: ___________________________ By: _____________________________ Eddie Tejeda, Mayor Dave Sanborn, Owner
By:__________________________
Melissa Sanborn, Owner
ATTEST:
By: ___________________________
Jeanne Donaldson, City Clerk
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EXHIBIT “A”
SITE PLAN
[Attached]
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EXHIBIT “B”
GRANT DEED
[Attached]
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EXHIBIT A
OSC 24-01
31455 E. CITRUS AVENUE
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City Council Meeting J. 13.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8565 for a new water service connection to the City of Redlands water distribution system at 31565 E.
Highland Avenue (APN: 0299-152-04-0000) in the unincorporated community of Mentone, adopt Resolution No. 8566 relating to Pre-Annexation Agreement No. 24-02 (Development Services Director Desatnik)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8565, and Resolution No. 8566.
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 8565 for a new connection to the City of Redlands water distribution system at 31565 E.
Highland Avenue in the unincorporated community of Mentone, Outside Service Case (OSC) No. 24-02, and determine that the adoption of Resolution No. 8565 is exempt from environmental review pursuant to Sections 15303(a) and 15319(b) of CEQA guidelines.
Upon City Council adoption of Resolution No. 8565, staff recommends that the City Council adopt Resolution No. 8566 to approve Pre-Annexation No. 24-02 for the provision of water service to a 4.78 acre parcel located at 31565 E.
Highland Avenue in the unincorporated community of Mentone, and determine that adoption of Resolution No. 8566 is exempt from environmental review pursuant to Sections 15319 and 15303 of CEQA guidelines.
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DISCUSSION:
Staff recently received a water connection application from Ernest A. Zinke and Nancy Anne Zinke for the property located at 31565 E. Highland Avenue (APN 0299-152-04-0000), in the unincorporated community of Mentone, which is a parcel located approximately 1.12 miles east and 1.43 miles south of the Redlands city limits in the Mentone area. The applicant is proposing to connect to the City's domestic water system to obtain water for the existing residence.
The property has an onsite well which will continue to be used for irrigation purposes. The applicant would prefer to have city water for domestic use. The meter size is appropriate for domestic usage. The applicant is aware that a backflow preventer will be a City requirement in order to eliminate the potential for non-potable well water from mixing into the City municipal potable water supply. If the well system fails in the future, the applicant will need to repair/rehab the well because the permission for connection to the City system is for domestic usage only. No information was provided by the applicant on efforts for nitrate removal. They did not disclose the costs or efficacy of a whole house reverse osmosis system or an ion exchange system.
The Redlands Municipal Code (RMC) requires the Municipal Utilities and Engineering Department (MUED) Director and Development Services Department (DSD) Director to present completed applications for utility connections outside the city limits to the City Council for a determination if the public health, safety and welfare, and the best interests of the citizens of Redlands is served by the application, and to provide direction to staff regarding the preparation of a Pre-Annexation Agreement.
The following items were reviewed and deemed complete by the MUED and DSD Directors:
Application for availability for an Outside Service Contract (OSC) water connection;
1. Application for environmental review and a Pre-Annexation Agreement;2.
OSC 24-02 is for a water service connection of an existing single residence currently served by an on-site well. The number of service connections for small projects outside of the City is limited to twenty-five per year per Measure U. Currently, Twenty-four residential unit water and sewer connections are available for small projects for 2024.
Pursuant to the RMC, the City Council may consider the following factors in making its determination that the public health, safety and welfare, and the best interests of the citizens of Redlands are served by the application:
The relationship of the property and its proposed use to the City’s General Plan and zoning ordinances;
1. The relationship of the property and its proposed use to the City’s Water2.
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Master Plan, the City’s Water Capital Improvement Programs, the City’s Sewer Master Plan, and the City’s Sewer Capital Infrastructure program; The proximity of the property to the City’s boundaries and existing utility infrastructure;
3. The proposed potential for new revenue sources for the City to pay for City services provided to the project as a result of annexation and development of the property; and,
4. The standards proposed for development of the property.5.
Approval of OSC 24-02 allows the applicant to physically connect to the water system, which serves the public health, safety, and welfare, and the best interests of the citizens of Redlands.
Consistency with the General Plan:
The subject property is located in the Rural Living land use designation of the General Plan, which supports residential uses such as single-family homes. The property is approximately 4.78 acres and is currently developed with a single family residence and an avocado grove. The proposed use of this parcel is consistent with the City of Redlands General Plan. In the event that the property is annexed into the City, the property would most appropriately be zoned Agricultural (A) under the City’s zoning code.
An 8" water main is in Highland Avenue approximately 350 feet north of the prroperty. A private easement will be obtained from the adjacent parcel for the water service lateral with the meter to be installed in the parkway area of Highland Avenue.
The site is located in the County of San Bernardino and the County would be the approval authority for any construction on this parcel due to the site's location outside of the Redlands City limits. See Attachment A and Attachment B. The County does not provide domestic water or sewer services to the site. The City of Redlands has the ability to provide both water and sewer services to unincorporated areas surrounding the City. The specific area of this property does not yet have sewer service available. The nearest sewer main is approximately 1.12 miles westerly of this particular property.
With the adoption of Resolution No. 8565 (Attachment C), the City Council will make a finding that OSC 24-02 for water distribution for 31565 E. Highland Avenue, Mentone is consistent with the Redlands General Plan and the public health, safety, and welfare of the citizens of Redlands. By adoption of Resolution 8565, the City Council authorizes staff to proceed with the preparation of a Pre-Annexation Agreement for the subject property.
In the interests of expediency, a Pre-Annexation Agreement has already been prepared and is attached to Resolution No. 8566 (Attachment D). This request for a Pre-Annexation Agreement is necessary for the property owner to obtain City water service.
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City water service.
The “project” before the City for purposes of the California Environmental Quality Act (CEQA) is the decision by the City Council to enter into a Pre-Annexation Agreement with the property owner for a parcel located outside the City. This will enable the provision of City domestic water service making it possible for the property owner to obtain domestic water for the existing single-family residence.
This type of application is exempt from environmental review pursuant to CEQA Guidelines Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities) and Section 15303 (New Construction of Small Structures), which exempts construction of a single-family residence and extensions of water mains of a reasonable length to support the construction of a single-family residence. There is no possibility of any significant environmental effects as a result of the Pre-Annexation Agreement.
ALTERNATIVES:
City Council may deny the staff recommendation if Council determines OSC 24-02 does not serve the public health, safety, and welfare, and the best interests of the citizens of Redlands, or is inconsistent with the General Plan.
Additionally, the City Council can continue the item and request more information on any specific concerns.
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Brian Desatnik, Development Services Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
John Harris, Municipal Utilities and Engineering Director PREPARED BY:
Donald Young, One Stop Permit Center Manager
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Fiscal Impact
Fiscal Year: 24/25
Revenue Generating: Yes
Appropriation Required Y/N: N
Discussion:
Property owner will pay all fees required per Measure "U" prior to installation of the water meter.
Attachments
Attachment A - Location Map
Attachment B - Aerial Photgraph
Attachment C - Resolution No. 8565
Attachment D - Resolution No. 8566
Attachment E - Pre-Annexation Agreement
Agreement Exhibit A site plan
Agreement Exhibit B Grant Deed
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FO
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Title
OneStop.mxd
0 990 1,980
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.
The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.
The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.
February 12, 2024
.
ATTACHMENT B
OSC 24-02
31565 HIGHLAND AVE.
LOCATION MAP
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þ þÊ( Ê(! !!!!
!
(S
(S
M
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1413
SELBY1 WELL
(OLD REES2 WELL)
HAPPE WELL
SELBY2 WELL
(OLD REES3 WELL)
NYE WELL
D-20549 2017 8" DIP D-20549 2017 8" DIP 3"
D-20549 2
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0299-152-04-0000
31565 HIGHLAND AVE
PROPOSED LATERAL
LOCATION - TBD
HIGHLAND AVE
31595
31539
0 0
31499
31452
0 0
31413
0 2220
31565
029915113
029915206
029915205
029915203
029914108
029915201
029915116
029914107
029915114
029915102
029914218
029915115
029915202
029914212
029915204
Copyright nearmap 2015
Title
OneStop.mxd
0 80 160
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.
The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.
The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.
February 12, 2024
.
ATTACHMENT B
OSC 24-02
AERIAL PHOTO
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RESOLUTION NO. 8565
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS DETERMINING OUTSIDE CITY CASE NO. 24-02 IS CONSISTENT WITH THE
REDLANDS GENERAL PLAN AND THE PUBLIC HEALTH, SAFETY, WELFARE
AND BEST INTERESTS OF THE CITIZENS OF REDLANDS ARE SERVED BY THE CONTINUED PROCESSING OF OUTSIDE CITY CASE NO. 24-02 WHEREAS, Ernest A. Zinke and Nancy Anne Zinke have filed an application for an Outside City Case No. 24-02 with the City of Redlands for a water connection for an existing single family residence on a parcel located at 31565 E. Highland Avenue in the unincorporated community of Mentone (APN: 0299-152-04-0000); and
WHEREAS, Ernest A. Zinke and Nancy Anne Zinke have concurrently applied for a pre-annexation agreement with the Development Services Department;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. The City Council hereby determines that approval of this Resolution is exempt from review under California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15303(a) and 15319(b) as CEQA exempts the conversion of small structures and the annexation of lots for exempt facilities.
Section 2. The City Council hereby determines that O utside City Case No. 24-02 is consistent with the City of Redlands General Plan and the public health, safety, welfare and best interests of the citizens of Redlands are served by the City’s continued processing of the application; and
Section 3. The City Council hereby directs staff to p repare a pre -annexation agreement for 31565 E. Highland Avenue in the unincorporated community of Mentone (APN: 0299-152-04-0000).
ADOPTED, SIGNED AND APPROVED this 16th day of April, 2024.
______________________________
Eddie Tejeda, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 16th day of April, 2024, by the following vote:
AYES:
NOES:
ABSENT:
______________________________
Jeanne Donaldson, City Clerk
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RESOLUTION NO. 8566
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING PRE-ANNEXATION AGREEMENT NO. 24-02, RELATED TO
OUTSIDE CITY UTILITY CONNECTIONS FOR WATER SERVICE FOR A LOT LOCATED AT 31565 E. HIGHLAND AVENUE (APN: 0299-152-04-0000),
WITHIN THE UNINCORPORATED COMMUNITY OF MENTONE WITHIN
SAN BERNARDINO COUNTY.
WHEREAS, Ernest A. Zinke and Nancy Anne Zinke have filed an application for Outside City Case No. 24-02 and Pre -Annexation No. 24-02 with the City for an outside City utility connection for a 4.8 acre parcel located at 31565 E. Highland Avenue (APN: 0299-152-04-0000) in the unincorporated community of Mentone within San Bernardino County; and
WHEREAS, on April 16, 2024, the City Council found that Outside City Case No. 24-02 was consistent with the City ’s General Plan and determined the public health, safety, welfare of the residents of Redlands would be served by the City’s continued processing of the Outside City Case application, determined that the City of Redlands was acting as a Responsible Agency under the California Environmental Quality Act, and directed staff to prepare a Pre -Annexation Agreement; and
WHEREAS, the subject property’s land use designation in the 2035 General Plan is Low Density Residential and the pro posed project is consistent with the 2035 General Plan land use designation;
WHEREAS, the proposal is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301(a) for existing facilities and Section 15319 pertaining to annexations of existing facilities and lots for exempt facilities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
SECTION 1. The C ity Council of the City of Redlands hereby determines tha t the proposed Pre -Annexation Agreement is n ot subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities) and Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities).
SECTION 2. The City Council hereby approve s Pre-Annexation No. 24-02 (Exhibit A) for the provision of water service to enable development of a water service connecti on for an existing single family residence on the lot located at 31565 E. Highland Avenue (APN: 0299-152- 04-0000) in the unincorporated community of San Bernardino County.
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ADOPTED, SIGNED AND APPROVED this 16th day of April, 2024.
______________________________
Eddie Tejeda, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, d o hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 16th day of April, 2024, by the following vote:
AYES:
NOES:
ABSENT:
______________________________
Jeanne Donaldson, City Clerk
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EXHIBIT A
Pre-Annexation Agreement
[Attached]
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
CITY CLERK'S OFFICE
CITY OF REDLANDS
P.O. BOX 3005
REDLANDS, CA 92373
(THIS SPACE FOR RECORDER'S USE ONLY)
AGREEMENT FOR ANNEXATION AND PROVISION
FOR CITY UTILITY SERVICES
This Agreement for Annexation and Provision of City Utility Services (“Agreement”) is made and entered into thi s 16 th day of April, 2024, by and between the City of Redlands, a municipal corporation organized and existing under the laws of the State of California (“City”) and Ernest A. Zinke and Nancy Anne Zinke (“Property Owners”). City and Property Owners are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
RECITALS
WHEREAS, to provide for orderly planning, City (1) has the authority pursuant to Government Code sections 65300 and 65301 to include within its General Plan property outside its boundaries which is in City's sphere of influence or, which in City's judgment, bears a relation to its strategic planning, and (2) also has the authority pursuant to Government Code section 65859 to pre -zone property within its sphere of influence for the purpose of determining the zoning designation that will apply to such property in the event of a subsequent annexation of the property to City; and
WHEREAS, California case law, including but not limited to, Dateline Builders, Inc. v.
City of Santa Rosa (1983) 146 Cal. App. 3d, 520 and County of Del Norte v. City of Crescent City (1999) which state in relevant part that it is not against the law or public policy for a city or county to use utilities as a tool to manage growth, provides that a city has no obligation, and may use its sole discretion, to extend utility services outside its corporate boundaries; and
WHEREAS, Property Owners own a parcel of land generally located at 31565 Highland Avenue, Redlands, CA 92374 and identified as county of San Bernardino Assessor’s Parcel Number 0299-152-04-0000 (“Property”) in the unincorporated area of the county of San Bernardino within the City’s sphere of influence, as described in Exhibit “A” titled “Site Plan” and Exhibit “B” titled “Grant Deed” has made a request and application to City to receive water service for property located in the unincorporated area of the county of San Bernardino, and has provided evidence satisfactory to City that the Property Owners are the fee owners of the Property; and
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2 I:\cmo\Agreements\31565 Highland Ave. Agreement for Annexation and Provision for City Utility Services FY23-0066.docx-ms WHEREAS, Government Code section 56133 authorizes the City to provide new or extended utility services by contract outside its jurisdictional boundaries if it first receives written approval from the Local Agency Formation Commission for San Bernardino County (“LAFCO”), and provides that LAFCO may authorize City to provide such services within City's sphere of influence in anticipation of a later change of organization; and
WHEREAS, City's General Plan and Chapter 13.60 of the Redlands Municipal Code establish policies and procedures for the approval of City utility services to properties located within the City's sphere of influence and require, among other things, the owners of the property to be served to enter into an agreement, and record the same in the official records of the county of San Bernardino, requiring the property owner s to annex the property to City upon certain conditions; and
WHEREAS, City has prepared a General Plan for the unincorporated area in which the Property is located to provide for the orderly planning of such area, and has determined that the proposed development of the Property is consistent with the goals and polic ies of City's General Plan; and
WHEREAS, it is the policy and goal of City to discourage and not facilitate development in City's sphere of influence which is unwilling and/or fails to comply with City's General Plan and City's development standards by refusing to extend utility services in such instances; and
WHEREAS, pursuant to the requirements of Chapter 13.60 of the Redlands Municipal Code and in consideration for City's agreement to extend utility services outside its jurisdictional boundaries to the Property, the Property Owners have entered into this Agreement to provide assurances to City that connection to City’s domestic water system will occur in accordance with the Redlands General Plan and the development standards of the Redlands Municipal Code, and that the Property shall be annexed to City in acc ordance with this Agreement's terms, provisions and conditions;
NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt of which is hereby acknowledged, the City of Redlands and the Property Owners agree as follows:
AGREEMENT
1. Recitals. The foregoing recitals are true and correct.
2. Provision of Utility Services . City agrees to provide domestic water service only for residential indoor use and incidental residential landscaping to the Property. Use of domestic water service for agricultural or farming irrigation activities is prohibited. The provision of domestic water service shall be consistent with the terms and conditions of this Agreement, provided that the connection complies with all rules and regulations of City governing the extension and provision of utility services to properties located outside City’s boundaries at the time a request by the Property Owners for application for a water connection is approved by City's Municipal Utilities and Engineering Department. Nothing herein represents a commitment by City Redlands Regular Meeting of 04-16-2024
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3. Agreement to Develop by City Standards. In consideration of City’s agreement to provide City water service to the Property, the Property Owner s shall develop the Property in accordance with the Redlands General Plan and any applicable development standards of the Redlands Municipal Code.
4. Agreement to Annex. In consideration of City's agreement to provide City water service to the Property, the Property Owner s hereby irrevocably consent to annexation of the Property to City and agrees it shall take any and all reasonable and necessary actions, and fully and in good faith cooperate with City, to cause the annexation of the Property to City. Property Owners and City agree that in the event City initiates an annexation of the Property, City shall be responsible for the costs of such annexat ion. In all other instances where the annexation of the Property is proposed to City, Property Owners shall be responsible for such costs.
5. Payment of Fees. As a condition of receiving domestic water service from City, Property Owners shall pay to City all then-established applicable development impact fees, water acquisition fees, and user fees specifically for such domestic water service.
6. Taxes and Assessments. Property Owners hereby consent to the imposition of, and agrees that Property Owner s shall pay, all taxes and assessments imposed and/or levied by City which may be applicable to the Property at the time the Property is annexed to City.
7. Recordation. By entering into this Agreement, Property Owner s and City acknowledge and agree that, among other things, it is the express intention of the Parties that any and all successors in interest, assigns, heirs and executors of Property Owner s shall have actual and constructive notice of Property Owner's obligations under, and the benefits and burdens of, this Agreement. Therefore, this Agreement and any amendments hereof, shall be recorded in the official records of the county of San Bernardino. Property Owners further agree that City shall, at the sole cost of the Property Owners, have the right to cause the recordation of this Agreement.
8. Breach/Failure to Annex In the event Property Owner s fail to comply with its obligations under this Agreement or takes any action to protest, challenge, contravene or otherwise breach any of its obligations or representations under this Agreement, City shall have the right to, without any liability whatsoever, cease the provision of City utility services to the Property. This right shall be in addition to any other legal or equitable relief available to City.
9. Not a Partnership. The Parties specifically acknowledge that Property Owner’s development of the Property is a private project, that neither Party is acting as the agent of the other in any respect hereunder, and that each Party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Agreement. No partnership, joint-venture or other association of any kind is formed by this Agreement. The only relationship between City and Property Owner s is that of a governmental entity regulating the development of private Redlands Regular Meeting of 04-16-2024
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10. Indemnity and Cost of Litigation.
A. Property Owner s agree to and shall hold City, and its elected and appointed officials, officers, agents, and employees free and harmless from any and all liability for damage or claims for damage for personal injury, including death, and claims for property damage which may arise from the operations, errors, or omissions of Property Owners or those of its contractors, subcontractors, agents, employees or any other persons acting on Property Owner's behalf which relate to development of the Property. Property Owners agree to and shall defend, indemnify and hold harmless City, its elected officials, officers, agents, employees and representatives from all actions for damages caused or alleged to have been caused by reason of Property Owner’s acts, errors or omissions in connection with the development of the Property. This hold harmless agreement applies to all damages and claims for damages suffered or alleged to have been suffered by reason of Property Owner’s or its representatives’ acts, errors or omi ssions regardless of whether or not City supplied, prepared or approved plans or specifications relating to the development of the Property and regardless of whether or not any insurance policies of Property Owners relating to such development are applicable.
B. Property Owners shall defend, at its expense, including attorneys' fees, indemnify and hold harmless City, and its elected and appointed officials, officers, agents and employees from any claim, action or proceeding against any of them to attack, set aside, void or annua l the approval of this Agreement or the approval of any permit or entitlement granted in furtherance of this Agreement. City may, in its sole discretion, participate in the defense of any such claim, action or proceeding.
11. Liquidated Damages. In the event that the property is not annexed to City in accordance with the terms of the Agreement, the then existing owner s of the Property shall pay each year to City, as liquidated damages, a sum equal to the property taxes and any sales taxes the City would have received had the Property been annexed. Failure to make such liquidated damages payments shall be good cause for City to cease service to the Property.
12. Section Headings. All section headings and sub -headings are inserted for convenience only and shall not affect any construction or interpretation of this Agreement.
13. Governing Law. This Agreement and any dispute arising hereunder shall be governed by and construed in accordance with the laws of the State of California.
14. Attorneys' Fees. In the event any action is commenced to enforce or interpret the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees f or a Party’s use of in-house counsel.
15. Binding Effect. The burdens of this Agreement bind and the benefits of this Agreement inure to the assigns and successors in interest of the Parties.
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16. Authority to Execute. The person or persons executing this Agreement warrant and represent that they have the authority to execute this Agreement on behalf of the legal, fee title owners of the Property.
17. Waiver and Release . Property Owner s hereby waives and releases any and all claims it may have against City, and its elected and appointed officials, officers, employees and agents with respect to any City actions or omissions relating to the development of the Property, and the Parties’ entry into, and execution of, this Agreement. Property Owners makes such waiver and release with full knowledge of Civil Code Section 1542, and hereby waives any and all rights thereunder to the extent of this waiver and release, of such Section 1542 is applicable. Civil Code Section 1542 provides as follows:
"A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor."
18. Construction. The Parties agree that each Party and its counsel have reviewed this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not apply in the interpretation of this Agreement. The Parties further agree that this Agreement represents a voluntary "arms-length" transaction agreed to by and between the Parties and that each Party has had the opportunity to consult with legal counsel regarding the terms, conditions and effect of this Agreement.
19. Entire Agreement. This Agreement sets forth and contains the entire understanding and agreement of the Parties as to the matters contained herein, and there are no oral or written representations, understandings or ancillary covenants or agreements which are not containe d or expressly referenced herein, and no testimony or evidence of any such representations, understandings or covenants shall be admissible in any preceding of any kind or nature to interpret or determine the terms or conditions of this Agreement.
CITY OF REDLANDS PROPERTY OWNER
By: ___________________________ By: _____________________________ Eddie Tejeda, Mayor Ernest A. Zinke, Owner
By: _____________________________
Nancy Anne Zinke, Owner
ATTEST:
By: ___________________________
Jeanne Donaldson, City Clerk
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EXHIBIT “A”
SITE PLAN
[Attached]
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EXHIBIT “B”
GRANT DEED
[Attached]
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Site Plan
31565 Highland Avenue,
Redlands, CA 92374
Pre-Annexation Agreement
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City Council Meeting J. 14.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Reject all bids for the 2023 CIP Sewer Pipeline Replacement Project, Project No. 521030, and direct staff to solicit new bids for the project (Municipal Utilities and Engineering Director Harris) MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motion is provided:
I move that the City Council reject all bids received for the 2023 CIP Sewer Pipeline Replacement Project, and direct staff to solicit new bids.
RECOMMENDATION:
Staff recommends City Council reject all bids received for the 2023 CIP Sewer Pipeline Replacement Project, Project No. 521030, and direct staff to solicit new bids for the project.
DISCUSSION:
The 2023 CIP Sewer Pipeline Replacement Project (Project) will rehabilitate wastewater collection pipelines at numerous locations throughout the City. The Project will use cured-in-place pipe (CIPP) technology to rehabilitate approximately 12,560 linear feet of sewer pipelines, and will remove and replace approximately 7,200 linear feet of sewer pipeline using traditional trenching practices. These pipelines were selected based on maintenance history and inspection records.
Staff prepared plans and specifications and advertised the Project for bids in January 2024. On February 14, 2024, the City Clerk's office received and opened four (4) bids for the Project. Bid Opening Report is attached to the report and summarized in the table below:
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BID OPENING REPORT SUMMARY
Bidder Bid Schedule
Total Price
1. CEM Construction Corp, Montebello, CA $2,891,935.00
2. Pacific West Underground Inc, Yucaipa, CA $2,916,417.00
3. GRBCON, Inc., Baldwin Park, CA $3,175,518.50
4. Tryco General Engineering, Rimforest, CA $3,207,058.00 All bids significantly exceed the $2,500,000 construction cost estimate and available Project funding. Staff recommends that the City Council reject all bids and direct staff to re-advertise the Project. If approved, the Project will be re-advertised in late-April 2024.
ALTERNATIVES:
City Council may deny the staff recommendation and provide alternate direction.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Goutam K. Dobey, City Engineer
Fiscal Impact
Discussion:
There is no fiscal impact associated with rejecting all bids received.
Attachments
Bid Opening Report
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City Council Meeting J. 15.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Non-Professional Services Agreement with Valley Cities Gonzales Fence, Inc. for on-call fence and/or gate repair and installation services for an amount not-to-exceed $180,000, and determine that this action is exempt from environmental review pursuant to section 15301(l)(4) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that City Council determine approval of a Non-Professional Services Agreement with Valley Cities Gonzales Fence, Inc. is exempt from environmental review pursuant to section 15301(l)(4) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move to approve the Non-Professional Services Agreement with Valley Cities Gonzales Fence, Inc.
2. RECOMMENDATION:
Staff recommends that City Council determine approval of the Non-Professional Services Agreement with Valley Cities Gonzales Fence, Inc. is exempt from environmental review pursuant to section 15301(l)(4) of the State's guidelines implementing the California Environmental Quality Act, and approve the Non-Professional Services Agreement with Valley Cities Gonzales Fence, Inc. for on-call fence and/or gate repair and installation services for an amount not-to-exceed $180,000.
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DISCUSSION:
The Municipal Utilities and Engineering Department (MUED) operates and maintains water and wastewater utility infrastructure and facilities throughout the City including forty-five (45) potable and non-potable groundwater wells, thirty-eight (38) booster pumps, two (2) surface water treatment plants, one (1) wastewater treatment plant, one (1) sewer lift station, and percolation ponds.
Each of these facilities is enclosed by security fencing that also ensures public safety and regulatory compliance. MUED staff has noted an alarming increase in fence tampering and breach incidents related to vandalism and theft, each of which requires unanticipated fencing and/or equipment repairs.
In accordance with Redlands Municipal Code 2.16.180, staff issued a Request for Bids (RFB) for on-call fence and/or gate repair and installation services on February 21, 2024. The RFB requested unit prices for linear foot quantities of typical fencing repair/installation services for bid comparison only. No minimum quantity or value of work is guaranteed, and actual costs will be determined as services are needed throughout the year. The City Clerk's office received the following five (5) proposals on March 07, 2024:
MUED staff reviewed each bid and determined that Valley Cities Gonzales Fence, Inc. submitted the lowest responsive and responsible bid. Staff recommends City Council approval of the Non-Professional Services Agreement with Valley Cities Gonzales Fence, Inc. for an initial term of one (1) year, with a not-to-exceed value of $60,000. If approved, the Agreement may be extended for two (2) additional one (1) year periods, each with an annual not-to-exceed value of $60,000, resulting in a total potential agreement value of $180,000.
Approval of the Non-Professional Service Agreement with Valley Cities Gonzales Fence, Inc. is exempt from environmental review pursuant to section 15301(l)(4) of the State's guidelines implementing the California Environmental Quality Act, which exempts the demolition and removal of individual small structures, including fences.
N0. Plan Holder's Name Location Total Bid
Amount
1 Valley Cities Gonzales
Fence, Inc.
Norco, CA $99,800.00
2 AB Fence Company Beaumont, CA $190,000.00
3 Everfence Santa Fe
Springs, CA
$229,500.00
4 Red Hawk Services, Inc. Perris, CA $417,642.00
5 Baja Coast Fence Menifee, CA $541,800.00
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ALTERNATIVES:
City Council may deny the staff recommendation and provide alternate direction.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Fernando Mata, Wastewater Utility Manager
Fiscal Impact
Fiscal Year: FY 23/24
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $30,000
Budgeted Y/N: Yes
Account No.: 501900
Discussion:
Sufficient funding for these services is included in the Fiscal Year 23/24 Water Service Budget.
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Fiscal Year: FY 23/24
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $30,000
Budgeted Y/N: Yes
Account No.: 521900
Discussion:
Sufficient funding for these services is included in the Fiscal Year 23/24 Wastewater Service Budget.
Attachments
Agreement
Bid Proposal
Bid Report
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I:\cmo\Agreements\Valley Cities Gonzales Fence, Inc. Agreement FY23-0061.docx-ms 1 AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS
This agreement for the provision of On-call Fence/Gate Repair & Installation Services (“Agreement”) is made and entered in this 16th day of April, 2024 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Valley Cities Gonzales Fence, Inc., a California corporation (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONTRACTOR
1.1 City hereby engages Contractor to perform On-call Fence/Gate Repair & Installation Service services for City (the “Services”). The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.
ARTICLE 2 – RESPONSIBILITIES OF CONTRACTOR
2.1 Contractor shall comply with all applicable federal, state, and local laws and regulations in the performance of the Services including, but not limited, to all applicable Labor Code and prevailing wage laws and non -discrimination laws, including the Americans with Disabilities Act. Pursuant to Labor Code section 1773.2, copies of the prevailing rates of per diem wages as determined by the Director of the California Department of Industrial Relations for each craft, classification or type of worker nee ded to undertake the Services are on file at City’s Municipal Utilities and Engineering Department, located at the Civic Center, 35 Cajon Street, Suite 15A (Mailing: P.O. Box 3005), Redlands, California 92373.
2.2 Contractor acknowledges that if it violates the Labor Code provisions relating to prevailing wages that City may enforce such provisions by withholding payments to Contractor or its subcontractors pursuant to Labor Code section 1771.6.
2.3 If Contractor executes an agreement with a subcontractor to perform any portion of the Services, Contractor shall comply with Labor Code sections 1775 and 1777.7, and shall provide the subcontractor with copies of the provisions of Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor acknowledges that the statutory provisions establishing penalties for failure to comply with state wage and hour laws and to pay prevailing wages may be enforced by City pursuant to Labor Code sections 1775 and 1813.
2.4 Contractor and its subcontractors shall comply with the provisions of Labor Code section 1776 regarding payroll records maintenance, certifications, retention, and inspection.
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I:\cmo\Agreements\Valley Cities Gonzales Fence, Inc. Agreement FY23-0061.docx-ms 2 2.5 Contractor acknowledges that eight (8) hours constitutes a legal day’s work pursuant to Labor Code section 1810.
2.6 Contractor shall comply with the provisions of Labor Code section 1777.5 as to apprenticeships, and Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815.
2.7 Pursuant to Public Contract Code section 7103.5(b), Contractor offers and agrees to assign to City all rights, title and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. section 15) or under the Cartwright A ct (Chapter 2 (commencing with section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, goods or materials pursuant to this Agreement.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.
3.2 City designates John R. Harris , Municipal Utilities and Engineering Director , as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 The Services shall commence as of the Effective Date of this Agreement. Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” which is attached hereto and incorporated herein by this reference.
4.2 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.
4.3 Contractor shall furnish a labor and material bond in the form attached hereto as Exhibit “B,” which is attached hereto and incorporated herein by this reference, in an amount equal to one hundred percent (100%) of the total compensation to be paid to Contractor pursuant to this Agreement.
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I:\cmo\Agreements\Valley Cities Gonzales Fence, Inc. Agreement FY23-0061.docx-ms 3 ARTICLE 5 – PAYMENTS TO CONTRACTOR
5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of sixty thousand dollars ($60,000) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor’s performance for the Services shall not exceed the amount of sixty thousand dollars ($60,000) for the first Extended Term; and sixty thousand dollars ($60,000) for the second Extended Term, bringing the total possible amount of compensation to a not -to-exceed amount o f one hundred eighty thousand dollars ($180,000). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not -to-exceed amount in accordance with the rates specified in Exhibit “ C,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by reference.
5.2 Contractor shall submit an invoice to City upon completion of the Services. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.
5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF) , if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accor dance with this section:
CITY CONTRACTOR
City Clerk David Gonzales, President
City of Redlands Valley Cities Gonzales Fence, Inc.
35 Cajon Street 1338 Sixth St.
P.O. Box 3005 (mailing) Norco, CA, 92860
Redlands, CA 92373 [email protected]
[email protected] (951) 735-1145
(909) 798-7531 (951) 735-9683
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.
Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
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NPS-2.2 (2/22)
I:\cmo\Agreements\Valley Cities Gonzales Fence, Inc. Agreement FY23-0061.docx-ms 4 A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “ D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.
6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees, and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of Contractor, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; Redlands Regular Meeting of 04-16-2024
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I:\cmo\Agreements\Valley Cities Gonzales Fence, Inc. Agreement FY23-0061.docx-ms 5 (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fe es for the use of in - house counsel by a Party.
8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.
8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be d eemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (i) no amount shall be allowed for anticipated profit or unperformed Services, and (ii) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related d ata, design calculations, drawings, specifications, reports, estimates, Redlands Regular Meeting of 04-16-2024
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I:\cmo\Agreements\Valley Cities Gonzales Fence, Inc. Agreement FY23-0061.docx-ms 6 summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein , an y amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.
CITY OF REDLANDS Valley Cities Gonzales Fence, Inc.
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor David Gonzales, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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I:\cmo\Agreements\Valley Cities Gonzales Fence, Inc. Agreement FY23-0061.docx-ms 7 EXHIBIT "A"
SCOPE OF SERVICES
Provide all labor, equipment, and materials to repair and/or install fences and/or gates as requested by the City of Redlands in locations including, but not limited to:
• City-owned building facilities and grounds
• City-owned rights-of-way
• City-owned Water/Wastewater Facilities, but not limited to:
surface water treatment plant(s), wastewater treatment plant, well site(s), reservoir site(s), lift station, percolations ponds.
The Contractor shall provide and repair/install various types of fencing as requested by the City to secure various structures or properties. Additionally, the Contractor shall be responsible for the removal and environmentally sound disposal of any existing fencing and gates being replaced or repaired, in accordance with local regulations and guidelines.
The Contractor shall provide such services at any time (24 hours/day, seven days/week). The response time for repairs/installations must be within 72 hours, and emergency repairs/installations must be completed within 24 hours of notification by the City.
The Contractor must expedite all work and maintain continuous operations until the repairs/installations are completed.
City may request items that are not listed in Part 4, Price and Fee Bid. In such an event, City is willing to pay an amount equal to the manufacturer's current published list price plus a nominal markup up to 10%.
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I:\cmo\Agreements\Valley Cities Gonzales Fence, Inc. Agreement FY23-0061.docx-ms 8 EXHIBIT "B"
LABOR AND MATERIAL BOND
Whereas, the City of Redlands, State of California, and Valley Cities Gonzales Fence, Inc. (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to Description of Improvement Services to Public Buildings and/or grounds (the “Work”), which said agreement, dated April 16, 2024, and titled as “Agreement to Perform Non-Professional Services for Improvement to Public Builds and Grounds” is hereby referred to and made a part hereof; and
Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.
Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the a foresaid Code of Civil Procedure in the sum of One Hundred Eighty Thousand Dollars ($180,000) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reas onable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.
The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.
In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2024.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:
_______________________________________
________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone( ) ___________________________
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(“Price and Fee Bid”)
BID SCHEDULE TOTAL PRICE WRITTEN IN WORDS: Ninety-Nine Thousand Eight Hundred Dollars
Item No. Description Qty. UoM Unit Price Extended Price 1 6 ft Chain Link Fence (Installation) 1000 LF 29.00$ 29,000.00$ 2 6 ft Chain Link Fence (Repair) 500 LF 35.00$ 17,500.00$ 3 6 ft Chain Link Gate Removed and Discarded 1000 LF 9.50$ 9,500.00$ 4 6 ft Chain Link Gate , with Gate Posts (Installation) 200 LF 72.00$ 14,400.00$ 5 6 ft Chain Link Gate , with Gate Posts (Repair) 100 LF 65.00$ 6,500.00$ 6 6 ft Chain Link Gate and Gate Posts Removed and Discarded 200 LF 32.00$ 6,400.00$ 7 Conventional Twisted Barbed Wire (Installation) 1000 LF 7.00$ 7,000.00$ 8 Conventional Twisted Barbed Wire (Repair) 500 LF 9.00$ 4,500.00$ 9 Conventional Twisted Barbed Wire Removed and Discarded 1000 LF 5.00$ 5,000.00$ Total Bid
(Extended
Price) 99,800.00$
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I:\cmo\Agreements\Valley Cities Gonzales Fence, Inc. Agreement FY23-0061.docx-ms 10 EXHIBIT “D”
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply wit h such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
Valley Cities Gonzales Fence, Inc.
By: Date: _____________________
David Gonzales, President
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City Council Meeting J. 16.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Cooperative Agreement with the County of Riverside to rehabilitate portions of Live Oak Canyon Road for an amount not-to-exceed $39,780, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that City Council determine that approval of the Cooperative Agreement with the County of Riverside to rehabilitate portions of Live Oak Canyon Road is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move City Council approval of the Cooperative Agreement with the County of Riverside to rehabilitate portions of Live Oak Canyon Road for an amount not-to-exceed $39,780.
2. RECOMMENDATION:
Staff recommends City Council approval of a Cooperative Agreement with the County of Riverside to rehabilitate portions of Live Oak Canyon Road and determination that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.
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DISCUSSION:
In January 2024, Riverside County (County) staff informed MUED staff of the County's plan to slurry seal portions of Live Oak Canyon Road within the County's jurisdiction. Approximately 1.10 miles of Live Oak Canyon Road within the County project corridor crosses into the Redlands city limits and will be excluded from the County's project without collaboration between the County and City. Additionally, this segment of Live Oak Canyon Road is scheduled for improvement with the City's FY 24/25 Street Rehabilitation Project, and including this work with the County's project will reduce contractor mobilization costs.
Therefore, the County and MUED staff partnered to draft a Cooperative Agreement to ensure the entire pavement surface within the project corridor is improved. A project location map is included on page 9 of the Cooperative Agreement.
The improvement of the portions of Live Oak Canyon Road within the City's jurisdiction is estimated to cost $30,780 and County administrative, testing, and inspection services are not anticipated to exceed $5,000. MUED staff recommends City Council approve the $39,780 Cooperative Agreement with the County, which also includes $4,000 to resolve unanticipated construction issues.
Approval of the Cooperative Agreement with the County will confirm each agency's roles, responsibilities, and contributions to the project and is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act because this activity will not result in a direct or reasonably foreseeable indirect physical change in the environment.
ALTERNATIVES:
City Council may deny the staff recommendation and provide alternate direction.
STRATEGIC PLAN:
Strategic Priority D, Strategic Objective 3 - Infrastructure. Engineer and construct transportation facilities to accommodate all potential users – motorists, cyclists and pedestrians.
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
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REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Goutam K. Dobey, City Engineer
Fiscal Impact
Fiscal Year: FY 24/25
Appropriation Required Y/N: No
Budgeted Y/N: No
Account No.: 211910
Discussion:
There is no fiscal impact associated with this action since the City's proportional share of the project cost will be included in the FY 24/25 budget.
Attachments
Riverside County Service Agreement
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SERVICE AGREEMENT BY AND BETWEEN
COUNTY OF RIVERSIDE
AND
CITY OF REDLANDS
FOR
LIVE OAK CANYON ROAD SLURRY SEAL IMPROVEMENTS
This Agreement is entered into this 16th day of April, 2024, by and between the County of Riverside, a political subdivision of the State of California, on behalf of its Transportation Department (hereinafter "COUNTY") and the City of Redlands, a municipal corporation , (hereinafter “CITY”) for slurry seal improvements located within the jurisdictional boundaries of CITY. The COUNTY and CITY are sometimes hereinafter referred to individually as a “PARTY” and collectively as the “PARTIES”.
RECITALS
A. WHEREAS, CITY has determined to seal the existing asphalt surface on Live Oak Canyon Road which consists of the following segment: Live Oak Canyon Road from 1680’ E San Timoteo Canyon Road to 7508’ E San Timoteo Canyon Road (approximately 5876 linear feet by 11 feet wide) in the Redlands area of Riverside County (hereinafter “CITY PROJECT”).
B. WHEREAS, CITY has determined that it requires construction services to place the slurry seal on Live Oak Canyon Road as shown in Exhibit A and that a slurry seal will be applied that consists of the application of a mixture of wat er, asphalt emulsion, aggregate , and chemical additives to an existing asphalt concrete pavement surface.
C. WHEREAS, COUNTY is fully qualified to administer t he work that includes traffic control, rout and seal random cracks, replacement of any pavement marking s, including cross walks, striping and raised pavement markers.
D. WHEREAS, COUNTY has slurry seal improvement projects within the jurisdictional boundaries of COUNTY along the COUNTY and CITY boundary, which slurry seal improvement projects are sometimes hereinafter referred to collectively as “COUNTY PROJECT”.
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E. WHEREAS, CITY will benefit from the cost savings associated with a larger improvement project, and CITY desires to work with the COUNTY to construct the CITY PROJECT, together with the COUNTY PROJECT since COUNTY has extensive experience in the development and implementation of similar type projects.
F. WHEREAS, COUNTY will therefore provide the administrative, technical, managerial, and support services necessary for the implementation of the CITY PROJECT as part of the COUNTY PROJECT.
G. WHEREAS, COUNTY and CITY desire to define herein the terms and conditions under which said CITY PROJECT is to be administered, engineered, coordinated, and constructed.
AGREEMENT
NOW THEREFORE, in consideration of the mutual promises contained herein, the PARTIES hereto agree as follows:
SECTION 1 • COUNTY AGREES to:
1. Act as the lead agency on behalf of the CITY for the overall implementation of the CITY PROJECT. The COUNTY is providing services on a reimbursable basis and has no obligation to fund any portion of the CITY PROJECT. Nothing in this Agreement is intended to commit the COUNTY to provide replacement funding for or to continue with the CITY PROJECT, if funds are not available.
2. Furnish CITY with Maps, Plans, Specifications & Estimate ( PS&E) documents for the CITY PROJECT.
Final plans for improvements are prepared to COUNTY standards and signed by a Civil Engineer registered in the State of California. Deviations from standards shall be coordinated with and approved by CITY.
COUNTY shall not begin construction within CITY until CITY has approved the CITY PROJECT portion of the PS&E documents, which approval shall not be unreasonably withheld.
3. Direct COUNTY’s contractor to identify any existing surface utility facilities within the limits of the CITY PROJECT and to protect the facilities as detailed in the Special Provisions of the PS&E.
4. Direct COUNTY’s contractor to make written application to CITY for a n encroachment permit authorizing entry into CITY right of way for the purposes of constructing COUNTY PROJECT and CITY PROJECT.
5. Advertise, award, and administer a public works contract for the construction of the COUNTY PROJECT and the CITY PROJECT in accordance with all applicable federal, state or local statutes, ordinances, orders, governmental requirements, laws or regulations, including but not limited to the local agency public Redlands Regular Meeting of 04-16-2024
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construction codes, California Labor Code, and California Public Contract Code, and in accordance with the encroachment permits issued by CITY.
6. Furnish a representative to perform the function of Resident Engineer during construction of CITY PROJECT.
7. Furnish qualified support staff to assist the Resident Engineer in, but not limited to, construction surveys, soils and compaction tests, measurement and computation of quantities, testing of construction materials, checking submittals, preparation of estim ates and reports, preparation of as -built drawings, and other inspection and staff services necessary to assure that the construction is performed in accordance with the PS&E documents.
8. Construct the CITY PROJECT in accordance with approved PS&E documents.
9. Submit any contract change order that causes the construction contract to exceed 10% of the contract bid amount for CITY PROJECT improvements to CITY for review and approval prior to final authorization by COUNTY. If any contract change order causes the construction contract to change by less than 10% of the bid amount for CITY PROJECT, COUNTY is authorized by CITY’s approval of this Agreement to move forward with such change.
10. Furnish CITY a final reconciliation of CITY PROJECT expenses within ninety (90) days following the completion and acceptance of the COUNTY PROJECT and CITY PROJECT construction contract. If final costs associated with the CITY PROJECT are in excess of the Deposit provided in Section 2, COUNTY shall include a final bill with the financial reconciliation. If final costs associated with the CITY PROJECT are less than the Deposit provided in Section 2, COUNTY shall include a reimbursement for the difference with the financial reconciliation.
11. Provide CITY one complete set of reproducible as -built plans and all contract documents including calculations, estimates, and other documents produced as part of this contract within ninety (90) days after completion and acceptance of the CITY PROJECT.
SECTION 2 • CITY AGREES to:
1. Fund one hundred percent (100%) of the cost of the CITY PROJECT, as shown in Exhibit “B”. CITY agrees that should unforeseen circumstances arise which result in an increase of any cost s over those shown in Redlands Regular Meeting of 04-16-2024
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Exhibit “B”, CITY will pay such costs pursuant to Subsection 9 and Subsection 10 of Section 1.
2. Deposit with COUNTY, prior to COUNTY start of work and upon written request by COUNTY, Thirty Nine Thousand Seven Hundred Eighty Dollars and Zero Cents ($39,780.00) (the “Deposit”), which represents one hundred percent (100%) of the estimated costs to complete construction including construction administration, inspection and materials testing and contingency for CITY PROJECT, as provided in Exhibit “B”.
3. Prepare and approve CEQA clearance for the CITY PROJECT.
4. Issue, at no cost to COUNTY or its contractor, upon proper application by COUNTY or COUNTY ’s contractor, an encroachment permit authorizing entry onto CITY right -of-way to complete construction, including traffic control, construction survey, inspection and materials testing for the COUNTY PROJECT and CITY PROJECT.
5. Provide at no cost to the COUNTY, oversight of the CITY PROJECT , to provide prompt reviews and approvals, as appropriate, of submittals by COUNTY, and to cooperate in timely processing of the CITY PROJECT.
6. Provide at no cost to COUNTY, a representative to coordinate and assist the COUNTY Resident Engineer during the construction of the CITY PROJECT and to verify facilities are constructed as required by this Agreement.
7. Pay COUNTY for any final costs associated with the C ITY PROJECT that are in excess of the Deposit as determined pursuant to Subsection 10 of Section 1.
SECTION 3 • IT IS MUTUALLY AGREED AS FOLLOWS:
1. If upon opening of bids for construction of the CITY PROJECT the bids indicate a cost overrun of no more than ten percent (10%) of the construction cost estimate will occur, as described in Exhibit “B”, COUNTY may award the contract.
2. If upon opening of bids it is found that a cost overrun exceeding ten percent (10%) of the construction cost estimate will occur, COUNTY and CITY shall endeavor to agree upon an alternative course of action. If, after fourteen (14) calendar days from the date of bid opening, an alternative course of action is not agreed upon, this Agreement shall be deemed to be terminated by mutual consent. COUNTY shall reimburse CITY Redlands Regular Meeting of 04-16-2024
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with any unspent portion of the Deposit within forty-five (45) days of termination.
3. COUNTY and CITY acknowledge and agree that any funding shortfall for the completion of the CITY PROJECT will be the sole responsibility of CITY. Nothing in this Agreement is intended to commit the COUNTY to funding any portion of CITY PROJECT or shall be construed as obligating the COUNTY to provide replacement funding for any anticipated funding or to continue with the CITY PROJECT, if funds are no longer available. In the event that adequate funds are not available to move forward or to complete CITY PROJECT, PARTIES agree to meet and confer and collectively work to identify adequate funding for CITY PROJECT.
4. The total cost to CITY to complete construction, including construction administration, inspection and materials testing and a contingency for CITY PROJECT is estimated to be Thirty Nine Thousand Seven Hundred Eighty Dollars and Zero Cents ($39,780.00) as detailed in Exhibit “B”.
5. COUNTY shall not be obligated to commence the CITY PROJECT until after receipt of CITY's Deposit as required in Section 2.
6. Construction by COUNTY of improvements for CITY PROJECT shall not be commenced until an Encroachment Permit to COUNTY, or COUNTY's contractor, authorizing such work has been issued by CITY.
7. COUNTY shall cause COUNTY's contractor to maintain in force, until completion and acceptance of the slurry seal improvements, a policy of Commercial Liability Insurance, including coverage of Bodily Injury Liability and Property Damage Liability, in the amount of $2,000,000 minimum single limit coverage, and a policy of Automobile Liability Insurance in the amount of $1,000,000 minimum. Endorsements to each policy shall be required which name CITY, its officers, agents and employees, as additionally insure d.
COUNTY shall also require COUNTY's contractor to maintain Worker's Compensation Insurance.
COUNTY shall cause COUNTY’s contractor to provide Certificates of Insurance and Additional Insured Endorsements which meet the requirements of this section to CITY prior to the start of construction.
8. Ownership and title to all materials, equipment, and appurtenances installed as part of this Agreement will be automatically vested with the jurisdiction in which the improvements reside, and no further agreement will be necessary to transfer ownership.
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9. CITY shall be responsible for the maintenance of the improvements provided by CITY PROJECT within CITY right of way except as specified in this Agreement or future agreements.
10. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by all PARTIES and no oral understanding or agreement not incorporated herein shall be binding on each PARTY hereto.
11. Neither COUNTY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of any act or omission of CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is further agreed that pursuant to Government Code Section 895.4, CITY shall fully indemnify and hold COUNTY harmless from any liability impos ed for injury (as defined by Government Code Section 810.8) occurring by reason of any act or omission of CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement.
12. Neither CITY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of any act or omission of COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under this Agreement. It is further agreed that pursuant to Government Code Section 895.4, COUNTY shall fully indemnify and hold CITY harmless from any liability i mposed for injury (as defined by Government Code Section 810.8) occurring by reason of any act or omission of COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under this Agreement.
13. In the event that CITY defaults in the performance of any of its obligations under this Agreement or materially breaches any of the provisions of this Agreement, the COUNTY shall have the option to terminate this Agreement upon ninety (90) days written notice to CITY.
14. CITY and COUNTY shall retain or cause to be retained for audit, all records and accounts relating to the CITY PROJECT for a period of minimum three (3) years from the date of Notice of Completion of the CITY PROJECT.
15. This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each PARTY to this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this Redlands Regular Meeting of 04-16-2024
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Agreement. The PARTIES further agree that the electronic signatures of the PARTIES included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic s ound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the PARTY using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the PARTIES. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.
16. All notices, demands, invoices, and other communications required or permitted hereunder shall be in writing and delivered to the following addresses or such other address as the PARTIES may designate:
COUNTY: CITY:
Riverside County Transportation Department City of Redlands Attn: Patty Romo Attn: John Harris Director of Transportation Municipal Utilities & Engineering Director 4080 Lemon Street, 8th Floor 35 Cajon St Suite 15A
Riverside, CA 92501 Redlands, CA 92374
Phone: (951) 955-6740 Phone: (909) 798-7551
[Signature Page Follows]
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29 APPROVALS
COUNTY Approvals
RECOMMENDED FOR APPROVAL:
Patty Romo
Director of Transportation
APPROVED AS TO FORM:
COUNTY COUNSEL
By______________________________________
DANIELLE MALAND
Deputy County Counsel
APPROVAL BY THE BOARD OF SUPERVISORS
_______________________________________
PRINTED NAME
Chair, Riverside County Board of Supervisors
ATTEST:
______________________ ________________
KIMBERLY A. RECTOR
Clerk of the Board (SEAL)
CITY OF REDLANDS Approvals
APPROVED BY:
_____________________________________
Eddie Tejeda
Mayor
APPROVED AS TO FORM:
_____________________________________
Yvette M. Abich Garcia
City Attorney
ATTEST:
Jeanne Donaldson
City Clerk
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29 EXHIBIT A
VICINITY/ CITY PROJECT MAP
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29 EXHIBIT B
CITY PROJECT BUDGET
ESTIMATED COSTS:
TASK COSTS
Construction $30,780.00
Contingency $4,000.00
Administration, Inspection & Testing $5,000.00
TOTAL COST $39,780.00
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City Council Meeting J. 17.
DATE: 04/16/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Accept the grant award from the Department of Resources Recycling and Recovery (CalRecycle) of $94,312 for projects related to the implementation of the Short-Lived Climate Action (SLCP) SB 1383; and approve an additional appropriation of the same (Facilities and Community Services Department Director Crocker)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move to accept the grant award from the Department of Resources Recycling and Recovery (CalRecycle); and
1. I move to approve and additional appropriation of $94,312.2.
RECOMMENDATION:
Staff recommend that City Council accept a grant award in the amount of $94,312 from the Department of Resources Recycling and Recovery (CalRecycle) for projects related to the implementation of the Short-Lived Climate Action (SLCP) SB 1383; and approve and additional appropriation of the same.
DISCUSSION:
The Department of Resources Recycling and Recovery (CalRecycle) offers the SB 1383 Local Assistance Grant Program pursuant to Chapter 395, Statutes of 2016. The purpose of the grant is to provide funding to local jurisdictions to assist with the implementation of regulation requirements associated with SB 1383. On February 20, 2024, City Council adopted Resolution No. 8561 approving the submittal of a grant proposal to CalRecycle to fund efforts to Redlands Regular Meeting of 04-16-2024
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reduce, recycle, and reuse solid waste generated in the state, thereby preserving landfill capacity and protecting public health and safety and the environment.
Grant funds will be used to build on its existing SB 1383 organics recycling program (established 2021), which complies with the requirement standards set by SB1383. The City introduced a Residential Food Waste Recycling Drop-Off Program that provides drop-off locations for food waste collection throughout the City. This program welcomes all residents who want to participate in California's efforts to reduce climate pollutants by separating their food waste.
In October, 2022 City Council adopted Ordinance No. 2945, introducing a new Chapter (13.67) related to Mandatory Organic Waste Disposal Reduction.
Ordinance No. 2945 lays out clear guidelines for separating organic waste from regular refuse for different waste generators, including single-family homes, business requirements for Edible Food Recovery, and instructions for enforcement. The City is committed to sustainable practices and has established specific regulations for Edible Food Recovery, including, but not limited to, procurement procedures and reporting requirements. The Edible Food Recovery program is currently being developed and is expected to launch in early 2024. This approach allows the departments to thoroughly evaluate and refine the program, ensuring that it seamlessly integrates with the City's existing initiatives.
The proposed budget will enable staff to dedicate substantial time engaging in fieldwork and interacting with all eligible parties. This approach will assist staff to better understand how to successfully implement food recovery measures, promote collaboration, and ensure program adherence. The proposed budget will also include funds for organic cart stickers to serve as visual aids to display acceptable/unacceptable organic cart items, printing costs for bill inserts, print media, and advertisements for outreach. The investment in equipment will enhance the organic material recovery program's operational capacity through the purchase of 720 64-gal organic carts, 4,800 small household food waste pails, and four electronic tablets for inspections, organic tracking, education, and outreach by one supervisor and three coordinators. The budget allocation also finances the cost of the City's solid waste compliance software Recyclist for another year and provides resources for four data pulls, ensuring seamless integration between the City's utility billing and tracking systems.
The City of Redlands is dedicated to using funds for initiatives promoting edible food recovery, which is a major component of CalRecycle’s Short Lived Climate Reduction (SLCP) program. It is the Solid Waste Division's goal to work with local food assistance organizations to help in the ongoing fight against food insecurity. In addition, staff is currently pursuing a cooperative agreement with the County of San Bernardino Department of Public Health Environmental Health Services (County). As outlined in the proposed Memorandum of Understanding (MOU), this agreement will designate the County as the Redlands Regular Meeting of 04-16-2024
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inspector and enforcement agent for all Tier 1 and Tier 2 generators. The proposed MOU has provisions for compensation, aligning with Fiscal Provisions (Section V) as specified in San Bernardino County Code Title 3 Division 15 County Ordinance No. 4434. This agreement provides a clear framework for the City to compensate the County for the outlined services.
ALTERNATIVES:
The City Council may elect to not accept the grant award from CalRecycle at this time.
STRATEGIC PLAN:
Supports Priority D: Sustainability.
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Nathalie Ayala, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2023-24
Revenue Generating: No
Appropriation Required Y/N: Y
Amount: $ 94,312
Budgeted Y/N: N
Account No.: 511910
Discussion:
The additional appropriation will be applied to the Solid Waste Division fund, offsetting expenses related to the implementation of the Short-Lived Climate Action (SLCP) SB 1383 program.
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Attachments
A. Additional Appropriation Form
B. Award Letter
C. Resolution for Grant Submittal
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