CITY OF REDLANDS
CITY COUNCIL
A G E N D A
NOVEMBER 19, 2024
EDDIE TEJEDAMayor
PAUL T. BARICHMayor Pro Tempore
DENISE DAVISCouncil Member
JENNAGUZMAN-LOWERYCouncil Member
MARIO SAUCEDOCouncil Member***JEANNE DONALDSONCity Clerk PHILLIP DOOLITTLECity Treasurer
CHARLES M. DUGGAN JR.City Manager
YVETTE M. ABICH GARCIACity Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session)6:00 p.m. Open Session (Public Meeting)* * *City Council ChambersCivic Center, 35 Cajon Street, Redlands, California
A G E N D A The following information comprises the agenda for the regular meeting of the City Council of the City ofRedlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street,Redlands, California, on:
TUESDAY, NOVEMBER 19, 2024
To join via Zoom on a computer, laptop, or smart devicePlease visit www.zoom.us, click on Join a MeetingEnter the Meeting ID 896 2789 8341, then run the Zoom launcherTo join via Zoom with audio only (cell phone or landline):Dial 1-877-853-5247Enter the Meeting ID 896 2789 8341 Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To checkon the status of remote connectivity in the event of an outage, go to the City’s websiteat www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram pageat @CityofRedlands_CityHall.
In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayorwill adjourn the meeting to a future date.
PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during theconsideration of that item. Due to time constraints and the number of persons who may wish to give oraltestimony, public comments will be limited to three (3) minutes.
To provide comment while participating from Council Chambers: Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet"before the meeting is convened. Forms are available in the Office of the City Clerk or inCouncil Chambers.After the meeting has convened, you may place the speaker form in the basket at the tablealong the north wall of the Chambers. Please do not disturb the City Clerk while the meetingis in progress. To provide comment through Zoom (on a computer, laptop, or smart device): Click the "Raise Hand" button and the moderator will unmute you when it is your turn tospeak To provide comment via audio only (cell phone or landline): Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3numbers of your telephone number when it is your turn to speak.
PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONICCOMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.
A. Call City Council Meeting to Order.
B. Public Comment(Any person wishing to provide public comment on a closed session matter may do so at this time.)
C. Recess City Council Meeting to a Closed Session
1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)(City Attorney Garcia)Two Cases: a. Miller & Associates, LLC v. City of Redlands, San Bernardino Superior Court, Case No.CIVSB2203755 b. Salcido v. City of Redlands, et al., San Bernardino County Superior Court, Case No.CIVSB2218452
2. Conference with real property negotiators - Government Code §54956.8(Assistant City Manager Boatman) Property: APN: 0170-142-12-0000 (Property One Parcel) and APN: 0169-272-27-0000(City Parcel) AgencyNegotiators: Charles M. Duggan, City Manager; Christopher Boatman, Assistant CityManager Negotiating Party:Lance Lenhert, Manager, Property One, LLC Under Negotiation:Terms of possible exchange of real property by City.
3. Conference with Labor Negotiator – Government Code §54957.6(Assistant City Manager McConnell) Agency Negotiators: Mayor Tejeda and Mayor Pro Tempore Barich Unrepresented Employees:City Attorney
6:00 P.M.
D. Reconvene City Council Meeting
E. Invocation and Pledge of Allegiance by Council Member Saucedo(In keeping with long-standing traditions of legislative invocations, this City Council meeting mayinclude a brief invocation. Such invocations are not intended to proselytize or advance any one, orto disparage any other, faith or belief. Neither the City nor the City Council endorses any particularreligious belief or form of invocation.)
F. Closed Session Report(No reportable action taken in closed session unless otherwise announced by the City Attorney atthis time.)
G. Presentations
1. Recognition of 2024 City of Redlands Retirees (Mayor Tejeda)
H. Public Comment - City Council(At this time, the City Council will provide an opportunity for the public to address them on anysubject, within the jurisdiction of the City Council, which is not already scheduled on this agenda.However, any matter that requires action will be referred to staff for a report and possible action ata subsequent meeting. Comments will be limited to three {3} minutes.)
I. Consent Calendar(The following routine items have been recommended for approval and will be acted uponsimultaneously unless separate discussion and/or action is requested by a Councilmember or amember of the audience.)
1. Approve the special joint City Council and Planning Commission meeting minutes of October 8,2024, and the regular meeting minutes of October 15, 2024 (City Clerk Donaldson)
2. Approve recommendation for Student Commissioner Appointments for calendar year 2025(Mayor Tejeda)
3. Approve recommendation for the reappointment of Thomas Breitkreuz, David Garcia, and PaulNorwood to the Municipal Utilities/Public Works Commission (Mayor Pro Tem Barich)
4. Approve recommendation for the appointment of Brian Ball to serve the remainder of a four-yearterm on the Cultural Arts Commission (Council Member Davis)
5. Adopt Resolution No. 8603 for Street Vacation No. 194 - A request to summarily vacate anexcess portion of unimproved Mecca Street right-of-way that is 30 feet in width andapproximately 298 feet in length (total of approximately 8,941 square-feet) located approximately150 east of Gold Hill Lane and south of 31119 Outer Highway 10 (APNs: 0300-101-30-0000 and0300-101-23-0000). This proposal is exempt from environmental review pursuant to Section15061(b)(3) of the California Environmental Quality Act Guidelines (Development ServicesDirector Desatnik)
6. Approve First Amendment to the Agreement with Community Works Design Group, LLCextending the agreement to June 30, 2025, to complete the design of a BMX Pump Track(Facilities and Community Services Director Crocker)
7. Approve the Professional Services Agreement with Watearth, Inc. to perform a drainage studyfor San Timoteo Canyon, Live Oak Canyon, and Alessandro Road for an amount not to exceed$128,377, and determine that approval of the agreement is exempt from environmental reviewpursuant to Section 15061(b)(3) of the State's guidelines implementing the CaliforniaEnvironmental Quality Act (Facilities and Community Services Director Crocker)
8. Approve the use of city resources, the request for in-kind support in the amount of $2,209, thetemporary street closure of Fifth Avenue related to the New Year's Eve Beach Ball Drop eventhosted by the Redlands Visitor Center on December 31, 2024; and determine that this item iscategorically exempt from environmental review pursuant to Section 15311(c) of the State’sguidelines implementing the California Environmental Quality Act (Facilities and CommunityServices Director Crocker)
9. Approve the use of city resources and the request for in-kind support in the amount of$37,286.72 related to the Redlands Christmas Parade event hosted by the Kiwanis Club onDecember 7, 2024; and the temporary street closures related to this event; and determine thatthis item is categorically exempt from environmental review pursuant to Section 15311(c) of theState's guidelines implementing the California Enviromental Quality Act (Facilities andCommunity Services Director Crocker)
10. Accept the Fiscal Year 2022 Homeland Security Grant Program Funding award in the amount of$17,393 for the purchase of a DJI Mavic Thermal Drone Package, and authorize an additionalappropriation for the same amount (Fire Chief Sessler)
11. Approve a Memorandum of Understanding (MOU) between the San Bernardino CountyProbation Department and the City of Redlands Police Department to implement an after-school program for at-risk youth, and to authorize the Chief of Police to execute the agreement (DeputyPolice Chief Crane)
12. Approve the donation from Paul Smith, through Toyota of Redlands of $250,000 and approveadditional appropriation of the same (Deputy Police Chief Crane)
J. Communications
1. Conference Report- 2024 League of California Cities Annual Conference and Expo (CouncilMember Davis and Council Member Saucedo)
2. Presentation of the 2024 National Community Survey (NCS) Results (Assistant City ManagerMcConnell)
K. Public Hearings
1. Public Hearing to consider an Appeal of the Planning Commission's denial of a proposed new197,397 square-foot warehouse/distribution facility located at 301 Tennessee Street (APN: 0292-192-11-0000) and 360 Kansas Street (APN: 0292-192-14-0000) (Mayor to declare the meeting open as a public hearing) A. Mitigated Negative Declaration and Mitigation Monitoring and ReportingProgram prepared for the proposed project in accordance with Section 15074 of theCalifornia Environmental Quality Act (CEQA) Guidelines. B. Socio-Economic Cost/Benefit Study prepared for the proposed project in accordancewith Measure U.C. Conditional Use Permit No. 1182 – A request to construct and operate awarehouse/distribution facility totaling 197,397 square feet in size, in accordance withArticle XII of Chapter 18.156 of the Redlands Municipal Code.D. Commission Review and Approval No. 948 – A request to construct a 197,397 square-foot warehouse building with 8,000 square feet of office space, and related on-siteimprovements including parking lots, access driveways, landscaping, lighting, utilities anddrainage improvements. E. Lot Merger No. 006 - A request to merge 301 Tennessee Street (APN:0292-192-11-0000)and 360 Kansas Street (APN: 0292-192-14-0000), into a single 10.9-acre parcel fordevelopment purposes. (Development Services Director Desatnik)
L. New Business
1. Consideration of the Second Amendment to the City Attorney Employment Agreement betweenthe City of Redlands and Yvette M. Abich Garcia (Assistant City Manager McConnell)
2. Consideration of the Third Amendment to the Agreement with About Food, Inc., doing businessas Redlands Ranch Market, increasing the total compensation of the Agreement by $1,200,000to a total amount not to exceed $4,904,400 for the provision of monthly grocery gift cards tofacilitate Round 2 of the Resident Grocery Gift Card program (Assistant City ManagerMcConnell)
3. Consideration of a Homeless Resource Services Agreement with Step Up on Second Street, Inc.for property management services at Step Up in Redlands Project Home Key for an amount not-to-exceed Four Hundred Twenty-Five Thousand Dollars ($425,000), and determine that theservices provided are exempt from environmental review pursuant to Section 15061 (b)(3) of theState’s guidelines implementing the California Environmental Quality Act (Assistant City ManagerBoatman)
4. Consideration of a Real Property Exchange Agreement with Property One, LLC for the for theexchange of Assessor's Parcel Numbers 0169-272-27-0000 and 0170-142-12-0000, anddetermine that approval of the agreement is exempt from environmental review pursuant toSection 15061(b)(3) of the State’s guidelines implementing the California Environmental QualityAct (Assistant City Manager Boatman)
5. Consideration of a sole source purchase and Master Agreement with Systems & Software, Inc.for services to upgrade the utility billing and customer data management software for an amountof $737,261, approve an additional appropriation of the same, and authorize the City Manager,or designee, to execute all related documents as well as determine that approval of the MasterAgreement with Systems & Software, Inc. is exempt from environmental review pursuant toSection 15061(b)(3) of the State’s guidelines implementing the California Environmental QualityAct (Management Services/Finance Director Garcia)
6. Consideration of the cooperative piggyback contract for the purchase of a 4-cubic yard asphaltpatcher from PB Loader Corporation for an amount not to exceed $410,812.73 (Facilities andCommunity Services Director Crocker)
7. Consideration of the First Amendment to the Agreement with Larry Jacinto Farming, Inc. forgrove care, maintenance, and harvest increasing the total compensation amount by anadditional $399,975 for a total aggregate amount not-to-exceed $1,417,875 (Facilities andCommunity Services Director Crocker)
8. Consideration of a Public Works Construction Contract with All Cities Engineering, Inc. forthe 2024 CIP Sewer Pipeline Replacement Project for an amount not-to-exceed $1,367,514; anddetermination that the Project is categorically exempt from environmental review pursuant toSection 15302 of the State's Guidelines for Implementing the California Environmental QualityAct (Municipal Utilities and Engineering Director Harris)
9. Consideration of a Non-Professional Services Agreement with Hach Company to furnish andinstall a Claros Process Management Real Time Control system at the Wastewater TreatmentPlant for a not-to-exceed amount of $295,000, and determination that this action is exempt fromenvironmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing theCalifornia Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
10. Consideration of a Sole Source Procurement Waiver and Professional Services Agreement withDudek to provide engineering support services through the construction phase of the Hinckley Water Treatment Plant Sludge Press Project for an amount not-to-exceed $339,203, anddetermination that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (MunicipalUtilities and Engineering Director Harris)
M. Individual Council Member Announcements and/or Reports on Activities(No collective discussion or action.)
N. AdjournmentThe next regular meeting of the City Council will be held on December 3, 2024.
If you challenge any proposed development entitlement listed on this agenda in court, you may belimited to raising only those issues you or someone else raised at the public hearing described in thisnotice, or in written correspondence delivered to the City Council at or prior to this public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate inthis meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at(909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonablearrangements to ensure accessibility to this meeting.(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open sessionagenda item less than 72 hours before this meeting are available for public inspection at the City Clerk'sOffice or at the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available atthe A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s websitereferenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier)and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday,Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on theCity’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of theCity of Redlands are available online at: www.cityofredlands.org.