Agenda packet — Redlands City Council, December 3, 2024 (part 1 of 3)

CITY OF REDLANDS

CITY COUNCIL

A G E N D A
DECEMBER 3, 2024

EDDIE TEJEDA
Mayor
PAUL T. BARICH
Mayor Pro Tempore

DENISE DAVIS
Council Member
JENNA

GUZMAN-LOWERY
Council Member

MARIO SAUCEDO
Council Member
***

JEANNE DONALDSON
City Clerk

PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.

City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
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A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

TUESDAY, DECEMBER 3, 2024
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us, click on Join a Meeting
Enter the Meeting ID 896 2789 8341, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 896 2789 8341
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.

A. Call City Council Meeting to Order.

B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
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C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
One Case:
a. Harper v. City of Redlands, et al. , U.S. District Court Central District of California , Case No. 5:23-cv-00695-SSS-KKy

2. Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Boatman)
Property: APNs: 0173-231-23-0000 and 0173-231-26-0000 (England Grove)
Agency
Negotiators:

Charles M. Duggan, City Manager; Christopher Boatman,
Assistant City Manager
Negotiating
Party:

Johanna Crooker, ACIP Director of Forward Planning -
Entitlements, Southern California; Meritage Homes of
California, Inc.

Under
Negotiation:

Terms of payment and price of possible land purchase by City.

3. Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Boatman)
Property: APN: 0171-191-30-0000
Agency
Negotiators:

Charles M. Duggan, City Manager; Christopher Boatman,
Assistant City Manager
Negotiating Party: Steve Stockton, President, Redlands Historical Museum Association
Under
Negotiation:

Terms of possible lease with City.

4. Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Boatman)
Property: APN: 0292-166-08-0000 (Grove School)
Agency
Negotiators:

Charles M. Duggan, City Manager; Christopher Boatman,
Assistant City Manager
Negotiating
Party:

Jason Hill, Deputy Superintendent, Business Services/CBO; Redlands Unified School District
Under
Negotiation:

Terms of possible property transfer to Redlands Unified School District.
6:00 P.M.

D. Reconvene City Council Meeting
E. Invocation by Council Member Davis-Pledge of Allegiance Recycled Paper
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E. Invocation by Council Member Davis-Pledge of Allegiance (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations

1. Holiday Performance by the Redlands Girls Vocal Ensemble led by Katharine Bond (Mayor Tejeda)

2. Presentation of holiday video from the City of Redlands (Mayor Tejeda)

3. Presentation of a $25,000 check to Animal Shelter from Tom Bell Chevrolet (Mayor Pro Tem Barich)
H. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve the regular meeting minutes November 19, 2024 (City Clerk Donaldson)

2. Approve the Local Appointments List for 2025 of all regular and ongoing commissions and boards of the City of Redlands (Mayor Tejeda)

3. Adopt Resolution No. 8642 to receive an annual report of City of Redlands surplus lands (Assistant City Manager Boatman)

4. Approve the Second Amendment to the Professional Services Agreement with CASC Engineering and Consulting, Inc., increasing the Agreement by $50,000 to an aggregate amount not-to-exceed $125,000 to allow for the continued performance of professional services for field survey and survey mapping/improvement plan review services for the City and determine that approval of this agreement amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Development Services Director Desatnik)

5. Adopt Resolution No. 8648 to authorize a one-year time Extension of Time to the expiration date of Commission Review & Approval No. 949 for the construction of a 48,079 square-foot light industrial building with ancillary office space on a 2.56-acre parcel located at the northeast corner of New Jersey Street and West Park Avenue (APN: 0292-153-20-0000) in the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan (Development Services Director Desatnik)

6. Reject all bids received for the Redlands Fire Department Household Hazardous Waste Recycled Paper
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6. Reject all bids received for the Redlands Fire Department Household Hazardous Waste Collection Site Metal Canopy; bids received exceed the available budget (Facilities and Community Services Director Crocker)

7. Reject all bids received for the Joslyn Senior Center HVAC and Roofing project; bids received exceed the available budget (Facilities and Community Services Director Crocker)

8. Approve the Professional Services Agreement with Jacob Green & Associates, Inc in the amount of $71,950 for the development and implementation of an Emergency Management Comprehensive Training and Exercise program (Fire Chief Sessler)

9. Authorize the annual maintenance payment to Motorola Solutions, Inc. in the amount of $110,887.77 for the Police Department's Spillman Computer Aided Dispatch/Records Management System (Management Services/Finance Director Garcia)

10. Approve the negotiation of Cooperative Agreement with the San Bernardino Municipal Water Department and partnering agencies for the development of a Regional Biosolids Program Feasibility Study for an amount not-to-exceed $50,000, designate the City Manager or his designee as the City's representative, authorize approval when agreement is finalized, and determine that this action is exempt from environmental review pursuant to Section 15378 of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

11. Approve the Professional Services Agreement with Leslie Palencia, doing business as Palencia Consulting Engineers, for an amount not-to-exceed $79,280 to prepare Watershed Sanitary Survey 5-Year Updates, and determine that approval of this Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

12. Adopt Resolution No. 8640 authorizing the Redlands Police Department’s participation in the Tobacco Grant Program funded by the California Department of Justice for Fiscal Year 2024-25 and appropriation of the grant of $43,148.00 to the Police Department (Police Chief Tolber)

13. Approve the Memorandum of Understanding with the Inland Regional Narcotics Enforcement Team and authorize the Chief of Police to execute the Memorandum of Understanding (Police Chief Tolber)

14. Approve the submission of a Facility Request Form to the University of Redlands for use of its facilities from January 1, 2025 through December 31, 2026 for the purpose of Redlands Police Department training, presentations, and testing and authorize the Chief of Police or her designee to execute the request form and related facility use documents (Police Chief Tolber) J. Communications

1. Recognition of outgoing Council Member Jenna Guzman-Lowery K. Public Hearings

1. PUBLIC HEARING to consider Resolution No. 8641 related to the development applications for the proposed “Tennessee Village” project located on a 13.48-acre site located on the east side of Tennessee Street approximately 600 feet north of West Lugonia Avenue within the Special Development (EV/SD) District of the East Valley Corridor Specific Plan (APN: 0167-171-15-0000):
(Mayor to declare the meeting open as a public hearing) Recycled Paper
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Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the project in accordance with Section 15074 of the California Environmental Quality Act (CEQA) Guidelines.

Socio-Economic Cost/Benefit Study prepared for the proposed project as required by Measure U.

Amendment No. 50 to Specific Plan 40 – A request to amend the East Valley Corridor Specific Plan (Specific Plan No. 40) to remove the project site consisting of 13.48 acres (gross) from the boundaries of Specific Plan 40 area.

Zone Change No. 477 – A request to change the zoning designation of the 13.48 (gross) acre project site from Special Development (EV/SD) District to General Commercial (C-3) District.

Tentative Parcel Map No. 20688 – A request to subdivide the entire project site into four parcels consisting of 1.37 net acres, 1.49 net acres, 5.02 net acres, and 4.88 net acres in size for development purposes.

Conditional Use Permit No. 1173 – A request to construct a mixed-use project consisting of 460 apartments and approximately 18,000 square feet of commercial space on a vacant

13.48-acre site as allowed in the C-3, General Commercial District.

Commission Review and Approval No. 956 – A request for site plan approval and architectural design review to construct a mixed used development composed of 460 apartment units within ten buildings and approximately 18,000 square feet of commercial space. The residential units include one-bedroom, two-bedroom, and three-bedroom floor plans ranging from 755 to 1,599 square feet each.

Density Bonus Agreement with Declaration of Affordable Housing Covenants and Restrictions – A request to approve a Density Bonus Agreement which sets forth the terms and conditions to allow the Density Bonus Units and increased density for the project, the concessions and waivers that the developer is entitled to pursuant to State law, and affordability covenants to ensure the affordability of twenty (20) apartment units for Very Low Income households.
(Development Services Director Desatnik)
H.

L. New Business

1. Consideration of the Agreement with Schmidt Geomatic Mapping, Inc. to provide aerial mapping and land surveying services for the California Street Landfill for a potential total amount not-to-exceed $266,976 and determine that approval of the Agreement is exempt from environmental review pursuant to Section 15301 of the State’s guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)

2. Consideration of the Non-Professional Services Agreement with Clean Infusion LLC for the Wastewater Treatment Plant Secondary Clarifier Rehabilitation Project for an amount not-to-exceed $430,000, and determination that the project is categorically exempt from environmental review pursuant to Section 15302(c) of the State's Guidelines for Implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) M. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
N. Adjournment
The next regular meeting of the City Council will be held on December 17, 2024.

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If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.

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City Council Meeting I. 1.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the regular meeting minutes November 19, 2024 (City Clerk Donaldson)
MOTION:

I move to approve the regular meeting minutes of November 19, 2024.

Attachments
Meeting Minutes of November 19, 2024
Redlands Regular Meeting of 12-03-24 8 of 875

MINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on November 19, 2024 at 5:00 P.M.

Present: Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mario Saucedo, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Stephen Crane, Deputy Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director

Mayor Tejeda called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.

PUBLIC COMMENT
Open Government - Stephen Rogers raised concerns about the proposed extension of the City Attorney's employment contract and urged the Council to establish a set of goals and objectives which should be tied to the City Manager's employment contract.

CLOSED SESSION
Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
Two Cases:
a. Miller & Associates, LLC v. City of Redlands, San Bernardino Superior Court, Case No. CIVSB2203755 b. Salcido v. City of Redlands, et al., San Bernardino County Superior Court, Case No. CIVSB2218452 Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Boatman)
Property: APN: 0170-142-12-0000 (Property One Parcel) and APN: 0169-272-27-0000 (City Parcel)
Agency
Negotiators:

Charles M. Duggan, City Manager; Christopher Boatman, Assistant City Manager Negotiating Party: Lance Lenhert, Manager, Property One, LLC Under Negotiation: Terms of possible exchange of real property by City.

Conference with Labor Negotiator – Government Code §54957.6 (Assistant City Manager McConnell)

Agency Negotiators: Mayor Tejeda and Mayor Pro Tempore Barich Unrepresented Employees: City Attorney
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RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Council Member Saucedo followed by the pledge of allegiance to the American flag.

CLOSED SESSION REPORT
City Attorney Garcia announced that no reportable action was taken during the closed session.

PRESENTATIONS
Recognition of 2024 City of Redlands Retirees
Mayor Tejeda listed the names of the 2024 City of Redlands retirees, thanked them for their service and presented a small gift of appreciation to the retirees who attended the meeting, including Lynn Rezendes, Tommi Ng, Joseph Valdivia and Heather Collier.

PUBLIC COMMENT
Crystal Springs Property - Steve Rogers requested the City purchase the Crystal Springs Ranch property and designate it as open space, due to its cultural and historical significance. Additionally, he asked the Council to prevent the current owners from ravaging the property.

Council Member Appreciation - Anthony Dodd and Tracy Wise expressed their sincere gratitude for the work that Council Member Guzman-Lowery has accomplished over the last four years and thanked her for her thoughtful, intelligent, and caring efforts.

Various Musings - Dennis Bell complimented Director Harris and his staff for providing informative tours of the wastewater treatment plant and the Hinckley Water Treatment plant. He complained about the public outreach efforts related to the Arts and Culture Master Plan, and thought this was a waste of money.

So Cal Gas Introductions - Janel Ruiz introduced herself as the new Public Affairs Manager of the South Inland region of So Cal Gas.

CONSENT CALENDAR
Minutes
On motion of Council Member Denise Davis, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the special joint City Council and Planning Commission meeting minutes of October 8, 2024, and the regular meeting minutes of October 15, 2024.

Vote: 5 - 0 Passed
Student Commissioner Appointments
On motion of Council Member Denise Davis, seconded by Council Member Mario Saucedo, the City Council unanimously appointed, by roll call vote, Grace Emrick, Redlands High School, to serve as the student commissioner on the Human Relations Commission for calendar year 2025; appointed Vincent Fu, Citrus Valley High School, to serve as the student commissioner on the Traffic and Parking Commission for calendar year 2025; and appointed Victoria Grace Montaghami, The Grove High School, to serve as the student commissioner on the Parks and Recreation Advisory Commission for calendar year 2025.

Vote: 5 - 0 Passed
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Municipal Utilities/Public Works Commission Appointments On motion of Council Member Denise Davis, seconded by Council Member Mario Saucedo, the City Council unanimously reappointed, by roll call vote, Thomas Breitkreuz, David Garcia, and Paul Norwood to the Municipal Utilities/Public Works Commission to serve additional four-year terms each on the Municipal Utilities/Public Works Commission ending November 16, 2028.

Vote: 5 - 0 Passed
Cultural Arts Commission Appointment
On motion of Council Member Denise Davis, seconded by Council Member Mario Saucedo, the City Council unanimously appointed, by roll call vote, Brian Ball to serve the remainder of a four-year term on the Cultural Arts Commission ending January 6, 2027.

Vote: 5 - 0 Passed
Resolution No. 8603 Street Vacation No. 194 Mecca Street Development Services Director Desatnik reviewed Resolution No. 8603 for Street Vacation No. 194 and the request to summarily vacate an excess portion of unimproved Mecca Street right-of-way that is 30 feet in width and approximately 298 feet in length (total of approximately 8,941 square-feet) located approximately 150 east of Gold Hill Lane and south of 31119 Outer Highway 10. While Mecca Street is considered public right-of-way, it is unimproved, there is no public access, and the adjacent landowners have built fences and placed storage materials within the right-of-way. The property owner asked for the vacation of the portions of Mecca Street adjacent to the parcels they own, in order to allow potential future property improvements or development of the properties without further concern about potential encroachment onto public right-of-way.

As public comment, Steve Rogers asserted he thought the strip of land is not excess property and even though it is dirt, people use it as a trail and a pedestrian pathway. He said the property should be opened for pedestrian and trail use. Director Desatnik pointed out that the right-of-way does not connect to any other access point and stops at a dead-end. Assistant City Manager Boatman clarified that Gold Hill Lane provides public right-of-way.

On motion of Council Member Mario Saucedo, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that the proposal is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act Guidelines; and adopted Resolution No. 8603 for Street Vacation No. 194, to summarily vacate an excess portion of unimproved Mecca Street right-of-way that is 30 feet in width and approximately 298 feet in length (total of approximately 8,941 square-feet) located approximately 150 east of Gold Hill Lane and south of 31119 Outer Highway 10 (APNs: 0300-101-30-0000 and 0300-101-23-0000).

Vote: 5 - 0 Passed
First Amendment Community Works Design Group for BMX Pump Track On motion of Council Member Denise Davis, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the First Amendment to the Agreement with Community Works Design Group, LLC to extend the agreement to June 30, 2025, to complete the design of a BMX Pump Track.

Vote: 5 - 0 Passed
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Drainage Study Agreement San Timoteo Canyon, Live Oak Canyon, and Alessandro Road Facilities and Community Services Director Crocker reported on a Professional Services Agreement with Watearth, Inc. to perform a drainage study for San Timoteo Canyon, Live Oak Canyon, and Alessandro Road for an amount not to exceed $128,377. The Streets Division provides for the general maintenance and repair of 314 miles of streets and 90 miles of storm drains within city limits. One particular area is the canyon area along Live Oak Canyon Road, San Timoteo Road, and Alessandro Road has become the main thoroughfare for commuters and visitors. With increased vehicular traffic and a significant amount of residential construction, these routes may experience concerns during and after heavy rains, and result in an increase in water erosion. To assess and mitigate the issues along these routes, the proposed drainage study will be prepared to effectively address future operations and maintenance of this area.

As public comment, Stephen Rodgers wondered why the project was being run through Facilities and Community Services, when he said it was clear this work should be managed by engineers. Municipal Utilities and Engineering Director Harris clarified that City Engineer Goutam Dobey had developed the scope, and he will be reviewing the project.

On motion of Council Member Denise Davis, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that approval of the Professional Services Agreement with Watearth, Inc. is exempt from environmental review pursuant to Section 15061 (b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Professional Services Agreement with Watearth, Inc. to perform a drainage study for San Timoteo Canyon, Live Oak Canyon, and Alessandro Road for an amount not to exceed $128,377.

Vote: 5 - 0 Passed
NYE Beach Ball Drop Event In-kind Request
On motion of Council Member Denise Davis, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; authorized and approved a request for In-Kind support in the amount of $2,209, and temporary street closure of Fifth Avenue related to the New Year's Eve Beach Ball Drop event hosted by the Redlands Visitor Center on December 31, 2024.

Vote: 5 - 0 Passed
In-KInd Request Redlands Christmas Parade
On motion of Council Member Denise Davis, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; authorized and approved a request for in-kind support in the amount of $37,286.72, and the temporary street closures related to the Redlands Christmas Parade event hosted by the Kiwanis Club on December 7, 2024.

Vote: 5 - 0 Passed
Accept FY 2022 Homeland Security Grant Program Funding Award On motion of Council Member Denise Davis, seconded by Council Member Mario Saucedo, the City Council unanimously accepted, by roll call vote, the Federal Emergency Management Agency 2022 Homeland Security Grant Program funds in the amount of $17,393 to purchase a DHI Mavic Thermal Drone Package; and approved an additional appropriation for the same amount.

Vote: 5 - 0 Passed
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MOU SBC Probation Department After-School Program At-risk Youth On motion of Council Member Denise Davis, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the Memorandum of Understanding (MOU) between the San Bernardino County Probation Department and the City of Redlands Police Department to implement an after-school program for at-risk youth; and authorized the Chief of Police to execute the agreement.

Vote: 5 - 0 Passed
Paul Smith, through Toyota of Redlands Donation of $250,000 Mayor Pro Tem Barich recused himself from this item due to his source of income relationship with Toyota of Redlands. Deputy Police Chief Crane was pleased to report that Paul Smith, through Toyota of Redlands notified the Police Department of his intent to donate $250,000 to the City to outfit the new Redlands Police Department's Wellness facility. The facility will provide members of the organization access to free weights, dumbbells, cardio equipment, mat space for defensive tactics/yoga/recovery, a sauna, cold plunge, and other recovery methods.

On motion of Council Member Denise Davis, seconded by Council Member Mario Saucedo, the City Council unanimously accepted, by roll call vote, the monetary donation in the amount of $250,000 from Paul Smith, through Toyota of Redlands; and approved an additional appropriation of the same.

Vote: 4 - 0 Passed
Other: Mayor Pro Tempore Paul Barich (RECUSE)

COMMUNICATIONS
2024 League of California Cities Annual Conference Report Council Member Davis and Council Member Saucedo each reported on their attendance at the League of California Cities Annual Conference and Expo held October 16-18, 2024 in Long Beach. They were honored to represent the City and enjoyed meeting with a variety of colleagues from across the state and beyond. Council Member Davis highlighted the following sessions: the LGBTQ Caucus meeting, the Path Towards Plastic Pollution Prevention, Navigating the EV Transition and Trolls on Social Media. Council Member Saucedo attended courses related to housing and wildfire prevention and, as the voting delegate, he reviewed the process by which the Resolutions Committee hears, debates and considers resolutions addressing issues facing California's cities.
2024 National Community Survey (NCS) Results Presentation Assistant City Manager McConnell introduced Brandon Barnett, Senior Survey Associate with Polco, who detailed the 2024 National Community Survey (NCS) results. In order to effectively gauge Redlands residents' continued satisfaction with City services, in August 2024, the City released the 2024 NCS, during the months of August, September and early October. The NCS includes standard questions for measuring resident satisfaction levels and perceptions of the quality of local government services and a half page of customized questions regarding specific local issues. The standardized portions of the NCS allow Polco to provide benchmark comparisons to any of the hundreds of communities that have conducted the survey. Polco compiled the results into a report which highlighted historical trends since 2021, noting areas where the City received positive feedback from Redlands residents, while also identifying areas where City services can improve. A summary of conclusions included, 1) Most residents feel a strong sense of safety in Redlands; 2) Redlands’ economic health is important to residents; 3) Residents appreciate many aspects of the City's leadership and governance; 4) Residents consider mobility a priority and praise walkability and the ease of travel by bicycle in the city; and 5) Redlands' educational and cultural opportunities are a valued aspect of community livability.

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As public comment, Dennis Bell said the number of respondents was hardly significant in comparison to the City's population. He thought there was an overall lack of confidence in the government and this survey was a waste of taxpayer money. Expressing concern about some of the results, Mayor Pro Tem Barich suggested the City needed to evaluate its methods for communicating with the public and work towards finding better methods of reaching out to the community. Council Member Davis suggested the city consider taking a look at an effective newsletter produced by the City of Corona.

On motion of Council Member Mario Saucedo, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously agreed, by roll call vote, to receive and file the presentation on the results of the 2024 National Community Survey (NCS) conducted by Policy Confluence, Inc. dba Polco.

Vote: 5 - 0 Passed
PUBLIC HEARINGS
Appeal of Planning Commission's Denial Warehouse/Distribution Facility Mayor Tejeda announced that he would recuse himself from voting and discussing this item out of an abundance of caution. He also announced that City Attorney Garcia advised him that he did not have a conflict of interest based on monetary contributions made to his recent campaign reelection efforts running for Council Member, District 2, concerns which were communicated to the City Attorney earlier in the day by a member of the public.

Mayor Pro Tem Barich declared the meeting open as a public hearing and called on Principal Planner Sean Reilly for background on an Appeal of the Planning Commission's denial of a proposed new 197,397 square-foot warehouse/distribution facility located at 301 Tennessee Street (APN: 0292-192-11-0000) and 360 Kansas Street (APN: 0292-192-14-0000). As ex-parte communication, the remaining four Council Members announced they each had met separately with the Applicant for a review of the project.

The appellant, Prologis, filed an appeal of the Planning Commission's decision to deny entitlements for a proposed warehouse building. The building includes 8,000 square feet of office space and up to ten percent of the building is proposed for refrigerated storage and is not being constructed for the purposes of any specific tenant.

The project area consists of two parcels that have been previously developed. The site is approximately 10.9 acres and located at 360 Kansas Street and 301 Tennessee Street, generally between Tennessee Street and Kansas Street, and north of W. State Street. The building includes 25 truck loading dock doors, 242 automobile parking stalls, and other related site improvements including driveways, landscaping, lighting, utilities, and drainage improvements.

On April 23, 2024, the Planning Commission deliberated upon the project, indicating an intent to deny the project. The Commission voted 6 to 0 to continue the matter until May 14, 2024, to allow staff sufficient time to prepare an appropriate resolution with written findings for denial. On May 14, 2024, the Planning Commission continued the matter to the meeting of May 28, 2024, at which time, they adopted Resolution No. 1632, denying the project. The resolution includes the findings that could not be made, and therefore, resulted in denial of the project. The findings included: 1) The proposed development would adversely affect the land use plans of the City; 2) The development will be detrimental to public health, safety, and welfare, due to the amount of vehicular traffic; 3) The project is not appropriate at the proposed location; 4) The public streets that serve the project site are not properly designed and improved to carry the type and quantity of traffic to be generated by the proposed use, particularly the type and quantity of trucks and tractor-trailer traffic (115 semi-truck trips per day and a total of 1,387 passenger car equivalent trips) that is to be generated by a large warehouse/logistics facility; 5) The overall height, form, and mass of the warehouse building will not be consistent or compatible with surrounding nearby commercial structures on all sides, which are one-story and two-story buildings.

Nicole Torstvet, representing Prologis and Meghan Macias, the Applicant's traffic consultant, presented an overview of the project and highlighted several revisions that were made to accommodate to the needs and concerns of the surrounding neighbors. It was pointed that some revisions were purely voluntary and not a part of the conditions of approval.

As public comment, twenty people urged the City Council to deny the appeal and uphold the Planning Commission decision. Speakers included, Gregory Weisberg, Michael Paisner, Elizabeth McDonald, Lorraine CC_November 19, 2024

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Redlands Regular Meeting of 12-03-24 14 of 875
Enriquez, Germaine Miles, Cindy Blatchley, John Corey Oliver, Joshua Hall, Dale Broome, Linda Hamilton, Julia Lenhardt, Bryan Whitehead of University of Redlands, Tholia Davila, Stephen Rogers, Jennifer Maravillas, Stephanie, Ana Gonzales, Sam Wong, Margot Bordne and Toni Momberger. They cited several reasons to uphold the Planning Commission and deny the appeal, stating the project would increase air pollution, increase traffic, and was not compatible with the neighborhood.

Eight people spoke in support of the project and requested the Council uphold the Appeal. It was noted that denying this project would not eliminate the current warehouse use and would not make the area safer or the air cleaner than before. Speakers included Bill Blankenship, Jon Shardlow, Eddie Campos, Richard Reaves, Head of Redlands Christian Schools Brian Bell, Nathaniel Keith and Mario Segura of Laborers' International Union of North America, and Darrel Olson. Twenty-two written comments were received in opposition to the warehouse project, urging the Council to deny the appeal, while two written comment letters requested the Council support the project and uphold the appeal.

The Applicant provided a rebuttal to public comment, addressing greenhouse gas emissions and a review of the traffic study. Mayor Pro Tem Barich closed the public hearing.

Council Members raised questions and concerns with staff and discussed the project at length. Before them were three options to consider: 1) Deny the appeal by adopting Resolution No. 8633; 2) Uphold the appeal; 3) Uphold the appeal and request changes to the project design.

On motion of Council Member Davis, seconded by Council Member Guzman-Lowery, the City Council, by roll call vote, failed to adopt Resolution No. 8633 denying the Appeal and upholding the Planning Commission's denial of Conditional Use Permit No. 1182, Commission Review & Approval No. 948, Lot Merger No. 06, and the Socio-Economic Cost/Benefit Study prepared for the proposed project.

Vote: 2 – 2 Tied (NO ACTION)
NAY: Mayor Pro Tem Barich, Council Member Saucedo
Other: Mayor Tejeda (RECUSE)
On motion of Council Member Saucedo, seconded by Mayor Pro Tem Barich, the City Council, by roll call vote, failed to uphold the appeal and request changes to the project design.

Vote: 2 – 2 Tied (NO ACTION)
NAY: Council Member Davis, Council Member Guzman-Lowery Other: Mayor Tejeda (RECUSE)
NEW BUSINESS
Second Amendment City Attorney Employment Agreement
Assistant City Manager McConnell reviewed the Second Amendment to the City Attorney Employment Agreement between the City of Redlands and Yvette M. Abich Garcia, which proposes the following terms: 1) Base salary: Beginning with the pay period to be paid on January 15, 2025, annual base salary will increase to Three Hundred Thousand Dollars ($300,000); 2) Other terms as set forth in the current contract remain unchanged. As public comment, Stephen Rogers stressed the importance of following the rule of law. He questioned whether the City was setting up an environment that allowed people to overlook the Brown Act, and he thought City Attorney Garcia should not receive a raise. Mayor Tejeda praised the City Attorney's work, adding she has consistently displayed excellence, professionalism, and patience throughout her time at the City.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, the Second Amendment to the City Attorney Employment Agreement between the City of Redlands and Yvette M. Abich Garcia, which includes the following terms: 1) Base salary: Beginning with the pay period to be paid on January 15, 2025, annual base salary will increase to Three Hundred Thousand Dollars ($300,000); 2) Other terms as set forth in the current contract remain unchanged.

Vote: 5 - 0 Passed
CC_November 19, 2024

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Redlands Regular Meeting of 12-03-24 15 of 875
Ranch Market Third Amendment for Round 2 Resident Grocery Gift Card Program Assistant City Manager McConnell summarized the provision of monthly grocery gift cards to facilitate Round 2 of the Resident Grocery Gift Card program. The Third Amendment to the Agreement with About Food, Inc., doing business as Redlands Ranch Market, will increase the total compensation of the Agreement by $1,200,000 to a total amount not to exceed $4,904,400 for the provision of monthly grocery gift cards to facilitate Round 2 of the Resident Grocery Gift Card program.

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the Third Amendment to the Agreement with About Food, Inc., doing business as Redlands Ranch Market, increasing the total compensation of the Agreement by $1,200,000 to a total amount not to exceed $4,904,400 for the provision of monthly grocery gift cards to facilitate Round 2 of the Resident Grocery Gift Card program.

Vote: 5 - 0 Passed
Property Management Services at Step Up in Redlands Project Home Key Assistant City Manager Boatman explained the need for a Homeless Resource Services Agreement with Step Up on Second Street, Inc. for property management services at Step Up in Redlands Project Home Key for an amount not-to-exceed $425,000,
On motion of Council Member Mario Saucedo, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, approval of the homeless resource services agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act; and approved the homeless resource services agreement with Step Up on Second Street, Inc. for an amount not-to-exceed Four Hundred Twenty-Five Thousand Dollars ($425,000).

Vote: 5 - 0 Passed
Real Property Exchange Agreement with Property One
Assistant City Manager Boatman presented a Real Property Exchange Agreement with Property One, LLC for the exchange of Assessor's Parcel Numbers 0169-272-27-0000 and 0170-142-12-0000. The City owns certain real property located at or about the west side of Eureka Street, north of west Redlands Blvd, and south of Oriental Avenue. Property One, LLC owns certain real property located at or about the west side of Division Street, south of Sylvan Blvd and north of Interstate 10. The parcel is located and contiguous to Sylvan Park and therefore, has value to the city due to its proximity to the open space. The City and Property One desire to exchange titles to their respective properties. Furthermore, an appraisal was conducted and indicated that the properties are of essentially equal value.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously determined, by roll call vote, that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act; and approved the Real Property Exchange Agreement with Property One, LLC for the exchange of Assessor's Parcel Numbers 0169-272-27-0000 and 0170-142-12-0000.

Vote: 5 - 0 Passed
Master Agreement Upgrade Utility Billing Customer Data Management Software Management Services/Finance Director Garcia introduced a sole source purchase and Master Agreement with CC_November 19, 2024

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Redlands Regular Meeting of 12-03-24 16 of 875
Management Services/Finance Director Garcia introduced a sole source purchase and Master Agreement with Systems & Software, Inc. for services to upgrade the utility billing and customer data management software for an amount of $737,261.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously determined, by roll call vote, that approval of the Master Agreement with Systems & Software, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act; approved a sole source purchase and Master Agreement with Systems & Software, Inc. in an amount not to exceed $737,261 to upgrade utility billing and customer data management software from enQuesta Version 5R to enQuesta Version 6, including the Capricorn Portal, Software License, Subscription, Services, Support and Maintenance and Hosting Services Agreement; approved an additional appropriation of $737,261; and authorized the City Manager, or designee, to execute all related documents.

Vote: 5 - 0 Passed
Cooperative Piggyback Contract for Asphalt Patcher from PB Loader Corporation Facilities and Community Services Director Crocker described the cooperative piggyback contract for the purchase of a 4-cubic yard asphalt patcher from PB Loader Corporation for an amount not to exceed $410,812.73.

The proposed purchase of a new asphalt patch truck is intended to replace the current unit, which has experienced frequent mechanical issues, resulting in operational delays. The new truck is a self-contained unit equipped to carry all the necessary tools and materials for efficient pothole and asphalt repairs. The primary benefit of acquiring this new unit is a significant reduction in downtime, leading to improved response times and increased productivity for our maintenance crews. By consolidating all repair functions into a single, reliable truck, the City will be able to maintain its roadways more effectively, providing enhanced service and infrastructure reliability for the community.

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the cooperative piggyback contract for the purchase of a 4-cubic yard asphalt patcher from PB Loader Corporation for an amount not to exceed $410,812.73.

Vote: 5 - 0 Passed
First Amendment Larry Jacinto Farming, Inc. Agreement for Grove Care Facilities and Community Services Director Crocker highlighted the First Amendment to the Agreement with Larry Jacinto Farming, Inc. for grove care, maintenance, and harvest increasing the total compensation amount by an additional $399,975 for a total aggregate amount not-to-exceed $1,417,875. On September 6, 2022, the City and Larry Jacinto Farming, Inc. entered into a three-year agreement for Jacinto to provide specialized grove services in the City groves. The Agreement includes but is not limited to the following services: rodent/pest control, brown rot and frost control, hedging and topping, brush chopping, trip spray, ACP Treatment, and PCA reporting. Over the course of the agreement, the amount of services required to keep the groves viable for commercial farming has exceeded original estimates due to staffing shortages, additional tasks brought on by the Oriental Fruit Fly infestation, and other unforeseen circumstances. To ensure that the City groves are maintained and the health of the trees is sustained for the longevity of the preservation of the city groves, these additional services are necessary.

On motion of Council Member Mario Saucedo, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the First Amendment to the Agreement with Larry Jacinto Farming, Inc. for grove care, maintenance, and harvest increasing the total compensation amount by an additional $399,975 for a total aggregate amount not-to-exceed $1,417,875.

Vote: 5 - 0 Passed
CC_November 19, 2024

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Redlands Regular Meeting of 12-03-24 17 of 875

Contract Award 2024 CIP Sewer Pipeline Replacement Project Municipal Utilities and Engineering Director Harris detailed a Public Works Construction Contract with All Cities Engineering, Inc. for the 2024 CIP Sewer Pipeline Replacement Project for an amount not-to-exceed $1,367,514. The 2024 CIP Sewer Pipeline Replacement Project (Project) will rehabilitate wastewater collection pipelines at numerous locations throughout the City. The Project will employ cured-in-place pipe (CIPP) technology to reline approximately 5,844 linear feet of pipelines with diameters of eight-inch and ten-inch, and will replace approximately 2,444 linear feet of eight-inch and ten-inch diameter pipelines through conventional trenching methods. These pipelines have been selected for improvement based on maintenance history and closed-circuit television inspections. The Project will also remove and replace thirteen sewer manholes to reduce inflow and infiltration throughout the sewer collection system.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the contract and construction of the 2024 CIP Sewer Pipeline Replacement Project is exempt from environmental review in accordance with Section 15302 of the State's Guidelines implementing the California Environmental Quality Act; approved the 2024 CIP Sewer Pipeline Replacement Project plans and specifications; and awarded the Public Works Construction Contract to All Cities Engineering, Inc. for an amount non-to-exceed $1,367,514.

Vote: 5 - 0 Passed
Services Agreement Furnish and Install Real Time Control System at WWTP Municipal Utilities and Engineering Director Harris reported on a Non-Professional Services Agreement with Hach Company to furnish and install a Claros Process Management Real Time Control system at the Wastewater Treatment Plant for a not-to-exceed amount of $295,000.

In 2013, the WWTP installed a Hach Real Time Control Unit to optimize the nitrification process based on load variations. This eleven-year old equipment has been useful and reliable, but is no longer supported by the Hach Company (Hach). Hach recently introduced the Claros Process Management (CPM) Real Time Control System as a replacement for their older equipment. This system measures ammonia loading and automatically adjusts the oxygen setpoint for proper denitrification, ensuring compliance with discharge parameters. Since 2013, significant community growth has increased the WWTP influent volume and contaminant variability, regulatory agency standards have become more rigid, and peak load events now occur more frequently. The use of automated process monitoring and control systems is necessary to maintain continuous WWTP regulatory compliance.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of a Non-Professional Services Agreement with Hach Company is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Non-Professional Services Agreement with Hach Company to furnish and install a Claros Process Management Real Time Control system at the Wastewater Treatment Plant for a not-to-exceed amount of $295,000.

Vote: 5 - 0 Passed
Professional Services Agreement Engineering Support Hinckley Water Treatment Plant Sludge Press Project Municipal Utilities and Engineering Director Harris reviewed a Sole Source Procurement Waiver and Professional Services Agreement with Dudek to provide engineering support services through the construction phase of the Hinckley Water Treatment Plant Sludge Press Project for an amount not-to-exceed $339,203. The Hinckley WTP produces approximately 12,000 gallons of wet sludge from the sedimentation basins and 14,000 gallons of wet sludge from the waste wash water recycle treatment plant each day. The current de-watering process is lengthy, labor-intensive, and requires the use of diesel-fueled heavy equipment to move the sludge as it dries. Typically, 2,400 cubic feet of dry sludge is produced each day. More advanced technologies exist that are capable of significantly expediting the wet sludge CC_November 19, 2024

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Redlands Regular Meeting of 12-03-24 18 of 875
de-watering process.

In April 2022, the City Council approved a Professional Services Agreement with Dudek to engineer piping, valving, pumping, and associated infrastructure necessary to improve the Hinckley WTP sludge de-watering process. This project required Dudek to analyze Hinckley WTP processes, prepare construction plans, and develop a construction specification package reducing operating costs.

As the construction phase of this project develops, engineering support services will be necessary to ensure the various unique elements of the project are executed successfully. These services include equipment submittal reviews and approvals, construction phase document preparation and bid support, and periodic on-site support as the project is constructed. To avoid engineering design conflicts and reduce liability for the City,
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that approval of a Professional Services Agreement with Dudek for the Hinckley Water Treatment Plant Sludge Press Project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; agreed to waive competitive procurement procedures to contract directly with Dudek to provide engineering support services for the construction phase of the Hinckley Water Treatment Plant Sludge Press Project; and approved the Professional Services Agreement with Dudek to provide engineering support through the construction phase of the Hinckley Water Treatment Plant Sludge Press Project for an amount not-to-exceed $339,203.

Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Council Members agreed to forgo announcements and reports.

ADJOURNMENT

There being no further action required the meeting adjourned at 10:22 P.M. The next regular meeting of the City of Redlands City Council will be held on December 3, 2024.

CC_November 19, 2024

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Redlands Regular Meeting of 12-03-24 19 of 875
City Council Meeting I. 2.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Local Appointments List for 2025 of all regular and ongoing commissions and boards of the City of Redlands (Mayor Tejeda)
MOTION:

I move to approve the Local Appointments List for 2025 as required by Government Code Section 54972.

DISCUSSION:

In accordance with Government Code Section 54972, each legislative body is required to prepare a list of all regular and ongoing commissions and boards which are appointed by the City Council. The list is to include all appointive terms which will expire during the next calendar year with the name of the incumbent appointee, the date of appointment, the date the term expires and the necessary qualifications for the position. To comply with Government Code Section 54972, staff has prepared the attached local appointments list for calendar year 2025.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
REVIEWED BY:

Charles Duggan, City Manager
Christopher Boatman, Assistant City Manager
PREPARED BY:

Jennifer Macias, Management Analyst
Redlands Regular Meeting of 12-03-24 20 of 875
Attachments
Local Appointments list 2025
Redlands Regular Meeting of 12-03-24 21 of 875
1 C:\Users\DESTIN~2\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@4C440A39\@[email protected]

CITY OF REDLANDS

BOARDS, COMMISSIONS AND

COMMITTEES LOCAL APPOINTMENTS LIST
FOR 2025
(Govt. Code § 54972)

AIRPORT ADVISORY BOARD
Board members shall serve without compensation and shall be residents of the City and neither officers nor employees thereof.

Name of Incumbent Appt. Date Date Term Expires
Amber Harrison 3/19/24 5/1/25
Val Dotchkov 3/19/24 5/1/25
Dennis Nodine 3/21/23 5/1/25

CITRUS PRESERVATION COMMISSION
Commission members shall serve without compensation and shall be neither officers nor employees of the City.

There are no terms expiring on this commission in 2025.

CULTURAL ARTS COMMISSION
Commission members shall serve without compensation and shall be residents of the City and neither officers nor employees thereof.

Name of Incumbent Appt. Date Date Term Expires
Jina Edwards 4/5/22 1/6/25
Margo Mullen 10/1/19 1/6/25

HISTORIC AND SCENIC PRESERVATION COMMISSION
Commission members shall serve without compensation and shall be residents of the City and neither officers nor employees thereof.

Name of Incumbent Appt. Date Date Term Expires
Rose-Marie Raumin 3/2/21 1/18/25
Greg Weissman 2/4/20 1/18/25
Justine Guirdy 2/2/21 1/18/25

HUMAN RELATIONS COMMISSION
Commission members shall serve without compensation and shall be residents of the City of Redlands and neither officers nor employees thereof. The student member of the Commission shall serve without compensation and shall be from the junior class of a Redlands Unified School District High School at the time of appointment to the Commission.

Name of Incumbent Appt. Date Date Term Expires
Student Commissioner 01/01/2025 12/31/2025
Roop Kishor Goyal 3/5/24 7/18/25
Gail Howard 5/15/21 5/18/25
Redlands Regular Meeting of 12-03-24 22 of 875
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LIBRARY BOARD
Name of Incumbent Appt. Date Date Term Expires
William Hardy Jr. 1/1/89 1/1/25

MUNICIPAL UTILITIES/PUBLIC WORKS COMMISSION
Commission members shall serve without compensation and shall be residents of the City of Redlands and neither officers nor employees thereof.

Name of Incumbent Appt. Date Date Term Expires
Robert Meals 7/19/22 11/16/25
Adekunle Ojo 1/16/18 11/16/25

MEASURE T OVERSIGHT COMMITTEE
Committee members shall serve without compensation, shall each be a resident of the city with the exception of the two (2) members representing the city's employee bargaining units, and shall be neither a member of any other standing commission, board or committee of the city nor an employee thereof.

Name of Incumbent Appt. Date Date Term Expires
Ruth Cook 4/20/21 4/20/25
Edwards Ico 4/20/21 4/20/25
Toni Momberger 4/20/21 4/20/25
Scott Welsh 9/5/23 9/5/25

PARKS & RECREATION COMMISSION
Commission members shall serve without compensation and shall be residents of the City of Redlands and neither officers nor employees thereof. The student member of the Commission shall serve without compensation and shall be from the junior class of a Redlands Unified School District High School at the time of appointment to the Commission.

Name of Incumbent Appt. Date Date Term Expires
Student Commissioner 01/01/2025 12/31/2025
Scott Carlson 12/6/22 3/1/25
Joanne Lessard 11/2/21 3/15/25

PLANNING COMMISSION
The Commission members shall be residents of the City of Redlands and neither officers nor employees thereof.

Name of Incumbent Appt. Date Date Term Expires
Conrad Guzkowski 12/6/23 1/6/25

STREET TREE COMMITTEE
The Committee members shall serve without compensation and shall be residents of the City of Redlands and neither officers nor employees thereof.

Name of Incumbent Appt. Date Date Term Expires
Christine Sedmack 7/20/17 7/5/25
Paul Hodson 4/4/17 2/16/25
Jessica Barrios 3/16/21 2/16/25
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TRAFFIC AND PARKING COMMISSION
Members of the Commission shall serve without compensation and shall be residents of the City of Redlands and neither officers nor employees thereof. The student member of the Commission shall serve without compensation and shall be from the junior class of a Redlands Unified School District High School at the time of appointment to the Commission.

Name of Incumbent Appt. Date Date Term Expires
Carl Davis 6/6/23 12/21/25
Cassie Macduff 12/21/21 12/21/25
Student Commissioner 01/01/2025 12/31/2025
Redlands Regular Meeting of 12-03-24 24 of 875
City Council Meeting I. 3.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8642 to receive an annual report of City of Redlands surplus lands (Assistant City Manager Boatman) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8642.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8642 declaring certain City-owned properties classified as "not surplus" or “exempt property”, and determine that adoption of the Resolution is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act.

DISCUSSION:

Assembly Bill (AB) 1486 was approved by the State Legislature and signed by the Governor in the Fall of 2019. AB 1486 made various amendments to Government Code Sections 54220 et seq., concerning the process for disposition of surplus land by cities and other local agencies. These new laws became effective on January 1, 2020. As such, these new laws require the City to annually report on surplus land held by the City. The intent of this legislation, is to improve the process for providing notice of surplus land to facilitate the development of affordable housing around the State. The new law requires that any land “not necessary for the agency’s use” be declared surplus.

Prior to the disposition of the land, “Agency’s use” is defined in the new law as land that is used or planned to be used for the agency’s work or operations, such as a water treatment plant, park, detention basin, or other agency use. The Redlands Regular Meeting of 12-03-24 25 of 875
such as a water treatment plant, park, detention basin, or other agency use. The state law definition of “Agency use” expressly excludes commercial or industrial uses, such as non-government retail, entertainment, or office development. If an agency disposes of land to finance such a project or activity, that disposition must go through the surplus land process under the new law.

Resolution No. 8642 includes Exhibit "A", a table of properties that are not surplus, and for which the agency has a use. Exhibit "B" includes a table of exempt properties with the criteria for exemption.

Adoption of Resolution No. 8642 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (CEQA). This section states that a project is exempt from CEQA if it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The recommended action is consistent with this section as it only identifies certain property as not surplus and will not have a physical effect on the environment.

ALTERNATIVES:

The City Council may elect not to adopt the resolution or provide alternative direction to staff.

STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Christopher Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Tricia Swope, Manager, Facilities and Community Services Department Fiscal Impact
Discussion:

There is no fiscal impact related to approval of this Resolution.

Redlands Regular Meeting of 12-03-24 26 of 875
Attachments
Resolution No. 8642
Redlands Regular Meeting of 12-03-24 27 of 875
1 I:\cmo\Resolutions\8642 Declaring Certain City-Owned Real Properties Not Surplus (Govt. Code 54220).docx-ms RESOLUTION NO. 8642

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

DECLARING CERTAIN CITY-OWNED REAL PROPERTIES NOT SURPLUS PURSUANT TO GOVERNMENT CODE SECTION 54220, ET SEQ.

WHEREAS, the Surplus Property Land Act, Government Code Section 54220, et seq., defines surplus property as land owned by any local agency that is not necessary for the agency’s use; and WHEREAS, staff has completed a review of City-owned property and has identified certain sites that may not be necessary for the City’s use as defined in state law; and WHEREAS, the passage of this resolution will not cause a direct physical change in the environment, nor a reasonably foreseeable indirect physical change in the environment; this action is therefore exempt from further environmental review pursuant to Sections 15061(b)(3) of the California Environmental Quality Act guidelines; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows:

Section 1. The City Council hereby determines that approval of this Resolution is exempt from further environmental review pursuant to Sections 15061(b)(3) of the California Environmental Quality Act guidelines as approval of this resolution will not cause a direct physical change to the environment, nor a reasonably foreseeable indirect physical change to the environment.

Section 2. The City Council hereby declares that those certain City-owned properties, and any rights, title, and interest therein, listed in Exhibit “A,” attached hereto and incorporated by this reference, are necessary for the City’s use and are declared not surplus.

Section 3. The City Council hereby declares that those certain City-owned properties, and any rights, title, and interest therein, listed in Exhibit “B,” attached hereto and incorporated by this reference, are exempt from Articles II and III of Government Code Section 54220, et seq.

Section 4. This Resolution shall take effect take effect immediately upon its adoption.

ADOPTED, SIGNED AND APPROVED this 3
rd day of December 2024
________________________
Eddie Tejeda, Mayor
ATTEST:
_________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12-03-24 28 of 875
2 I:\cmo\Resolutions\8642 Declaring Certain City-Owned Real Properties Not Surplus (Govt. Code 54220).docx-ms I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at regular meeting thereof held on the 3 rd day of
December 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12-03-24 29 of 875
A-1
EXHIBIT “A”
APN Address Agency Use
1 016701104 8195 ALABAMA ST Settling Pond
2 016701109 ALABAMA ST & SANTA ANA RIVER
Rock, Sand and Gravel
Production
3 016705104 Between Church/Orange, San Bdno/PA COMMUNITY PARK/FIELD 4 016708146 RIVERVIEW DR & CHURCH ST Open Space
5 016710115 1660 TEXAS ST Reservoir
6 016710116 TEXAS ST & SAN BERNARDINO AVE Citrus
7 016715122 10 W PENNSYLVANIA AVE Fire Station
8 016716106 1535 N CHURCH ST Park
9 016716108 1521 N CHURCH ST Park
10 016717101 1321 TEXAS ST Reservoir/Park
11 016724215 1251 CLAY ST Boys & Girls Club
12 016724217 1251 CLAY ST Boys & Girls Club
13 016724316 111 W LUGONIA AVE Community Center
14 016739107 EASEMENT - W. OF ALABAMA & E. OF CALIFORNIA City Citrus Groves (By Landfill) 15 016739108 1950 NEVADA ST Wastewater
16 016739111 1950 NEVADA ST Wastewater/Landfill
17 016741201 RIVERVIEW DR & CLEMENTINE ST Park
19 016742243 TEXAS ST & DOMESTIC AVE Greenbelt
20 016751111 2401 W SAN BERNARDINO AVE Citrus
21 016751112 2401 ALMOND AVE Citrus
22 016784173 RIVERVIEW DR & KINGSBURY DR Open Space
23 016786119 RIVERVIEW DR & GLOVER ST Open Space
24 016786155 RIVERVIEW DR & BROOKSTONE ST Open Space
25 016789126 140 W. RIVERVIEW DR PARK
26 016803108 SESSUMS DR & WABASH AVE Airport
27 016803110 SESSUMS DR & WABASH AVE Airport
28 016803112 1551 SESSUMS DR Airport
29 016803121 1790 N DEARBORN ST Park
30 016803122 1790 N DEARBORN ST Park
31 016804119 1625 SESSUMS DR Airport
32 016804121 1745 SESSUMS DR Airport
33 016804125 SESSUMS DR & WABASH AVE Airport
34 016804145 1790 N DEARBORN ST Park
35 016804146 1790 N DEARBORN ST Park
36 016804149 1655 SESSUMS DR Airport
37 016804153 1795 SESSUMS DR Airport
38 016804160 1755 SESSUMS DR Airport
39 016807102 1790 N DEARBORN ST Park
40 016807172 SESSUMS & DEARBORN Citrus
Redlands Regular Meeting of 12-03-24 30 of 875
A-2
APN Address Agency Use
41 016809102 1790 N DEARBORN ST Park
42 016809105 1790 N DEARBORN ST Park
43 016809109 1790 N DEARBORN ST Park
44 016812102 SAN BERNARDINO AVE & JUDSON ST Citrus
45 016816108 300 E LUGONIA AVE Citrus
46 016831108 SESSUMS DR & WABASH AVE Airport
47 016832111 CRAFTON AVE & ANZIO AVE Water Treatment
48 016834102 1330 AMETHYST ST Clubhouse
49 016834301 MILL CREEK RD & MENTONE AVE Well Site
50 016835105 MILL CREEK RD & JULIAN DR W Spreading Basin 51 016835107 MILL CREEK RD & PLUMMERS LN Intake Structure for Tate 52 016835108 MILL CREEK RD & PLUMMERS LN Intake Structure for Tate 53 016836201 MILL CREEK RD & BRYANT ST Existing/Future Utilities 54 016836202 MILL CREEK RD & BRYANT ST Existing/Future Utilities 55 016836203 MILL CREEK RD & BRYANT ST Existing/Future Utilities 56 016836205 MILL CREEK RD & BRYANT ST Existing/Future Utilities 57 016836301 34001 MILL CREEK RD Existing/Future Utilities 58 016836302 MILL CREEK RD & BRYANT ST Existing/Future Utilities 59 016836303 MILL CREEK RD & BRYANT ST Existing/Future Utilities 60 016873126 DEARBORN ST & FOOTHILL WAY Citrus
61 016873127 DEARBORN ST & SAN BERNARDINO AVE Citrus
62 016874179 DEARBORN ST & FOOTHILL WAY Citrus
63 016874180 DEARBORN ST & FOOTHILL WAY Citrus
64 016874181 CAPRI & GRANITE ST Citrus
65 016875157 SAN BERNARDINO AVE & DEARBORN ST Citrus
66 016875158 SAN BERNARDINO AVE & DEARBORN ST Citrus
67 016875160 DEARBORN ST & FOOTHILL WAY Citrus
68 016877151 CAPRI & GRANITE ST Citrus
69 016879129 1320 REVELATION WAY Citrus
70 016879130 LUGONIA AVE & REVELATION WAY Citrus
71 016880139 VALLEY FALLS AVE & WABASH AVE Citrus
72 016880140 1781 VALLEY FALLS AVE Citrus
73 016889121 JUDSON ST & PIONEER AVE Citrus
74 016889122 JUDSON ST & LUCAS LN Park
75 016889123 JUDSON ST & LUCAS LN Park
76 016889127 JUDSON ST & PIONEER AVE Park
77 016890168 ADELINE AVE & SAN BERNARDINO AVE Citrus
78 016890170 ADELINE AVE & PENNSYLVANIA AVE Citrus
79 016890172 ADELINE AVE & PENNSYLVANIA AVE Citrus
80 016891153 PENNSYLVANIA AVE & SHANNON AVE Greenbelt
81 016891154 PENNSYLVANIA AVE & ADELINE AVE Greenbelt
82 016891155 PENNSYLVANIA AVE EAST OF JUDSON ST Citrus
Redlands Regular Meeting of 12-03-24 31 of 875
A-3
APN Address Agency Use
83 016892155 1443 GALWAY AVE Park
84 016909113 1006 OXFORD DR Quad
85 016930130 5TH ST & REDLANDS BLVD Parking Lot
86 016932103 CHURCH ST & CENTRAL AVE Public Facility
87 016935101 1270 W PARK AVE City Yard
88 016935104 1267 W REDLANDS BLVD Public Facility
89 016935105 1270 W PARK AVE City Yard
90 016935106 1270 W PARK AVE City Yard
91 016935107 KANSAS ST & REDLANDS BLVD Public Facility
92 017008209 939 E HIGH AVE Public Facility
93 017008301 UNIVERSITY ST & COLTON AVE Park
94 017008303 UNIVERSITY ST & COLTON AVE Park
95 017014207 525 N UNIVERSITY ST Park
96 017014208 UNIVERSITY ST & COLTON AVE Park
97 017014209 UNIVERSITY ST & COLTON AVE Park
98 017014210 UNIVERSITY ST & COLTON AVE Park
99 017018144 Church St & Stuart Ave Public Facility
100 017023125 CHURCH ST & CENTRAL AVE High School
101 017028116 1490 SYLVAN BLVD Park
102 017028118 1450 SYLVAN BLVD Park
103 017028120 1446 SYLVAN BLVD Park
104 017030206 500 N DEARBORN ST Reservoir
105 017030217 DEARBORN ST & SYLVAN BLVD Reservoir
106 017030218 500 N DEARBORN ST Reservoir
107 017031102 WABASH AVE & COLTON AVE Park
108 017031104 WABASH AVE & INDEPENDENCE AVE Park
109 017031106 WABASH AVE & COLTON AVE Park
110 017031231 WABASH AVE & INDEPENDENCE AVE Park
111 017037501 SYLVAN BLVD & LINCOLN ST Flood Control
112 017046102 LARAMIE AVE & LINCOLN ST Park
113 017046103 LARAMIE AVE & LINCOLN ST Park
114 017046104 LARAMIE AVE & LINCOLN ST Park
115 017102103 REDLANDS BLVD & NEW YORK ST Park
116 017102109 NEW YORK ST & REDLANDS BLVD Park
117 017102112 REDLANDS BLVD & TEXAS ST Parking Lot
118 017106217 REDLANDS BLVD & 5TH ST Parking Lot
119 017108801 525 E CITRUS AVE Fire Station
120 017113216 300 E STATE ST Public Facility
121 017124101 PARKWOOD DR & GLENWOOD DR Park
122 017124201 PARKWOOD DR & GLENWOOD DR Park
123 017124301 PARKWOOD DR & GLENWOOD DR Park
124 017124406 GRANT ST & GLENWOOD DR Redlands Bowl
Redlands Regular Meeting of 12-03-24 32 of 875
A-4
APN Address Agency Use
125 017124407 GRANT ST & GLENWOOD DR Redlands Bowl
126 017124430 168 S EUREKA ST Public Facility
127 017126101 30 CAJON ST Police Annex
128 017127111 35 CAJON ST Civic Center
129 017127113 35 CAJON ST <Null>
130 017129101 125 W VINE ST Library
131 017129120 173 S EUREKA ST Clubhouse
132 017209118 OLIVE AVE & MELBURY PL Citrus
133 017209119 OLIVE AVE & MELBURY PL Citrus
134 017209120 OLIVE AVE & MELBURY PL Citrus
135 017401402 1352 PROSPECT DR Park
136 017401403 1352 PROSPECT DR Park
137 017401404 HIGHLAND AVE & CAJON ST Citrus
138 017401405 HIGHLAND AVE & CAJON ST Citrus
139 017401406 1352 PROSPECT DR Park
140 017402304 PROSPECT ST & FOUNTAIN AVE Citrus
141 017406208 REDLANDS BLVD & FORD ST Well Site
142 017407111 FRANKLIN AVE & CAJON ST Park
143 017414125 PARKFORD DR & MARSHALL ST Park
144 017414201 PARKFORD DR & MARSHALL ST Park
145 017422141 5TH ST & MARION RD Citrus
146 017425203 SUNSET DR & SOUTH AVE Reservoir
147 017425206 SUNSET DR & FELISA CT Reservoir
148 017428124 851 WABASH AVE Open Space
149 017428126 WABASH AVE & PANORAMA DR Open Space
150 017428128 WABASH AVE & PANORAMA DR Open Space
151 017465135 5TH AVE & WABASH AVE Greenbelt
152 017501135 SMILEY HEIGHTS DR & CALLE DE LAS PALMAS Reservoir 153 017501162 SAN TIMOTEO CANYON RD & FERN AVE Open Space 154 017501176 447 SAN TIMOTEO CANYON RD Open Space
155 017501177 SAN TIMOTEO CANYON RD & FERN AVE Open Space 156 017512211 SAN TIMOTEO CANYON RD & FERN AVE Open Space 157 017513101 SAN TIMOTEO CANYON RD & FERN AVE Open Space 158 017513114 SAN TIMOTEO CANYON RD & ALESSANDRO RD Open Space 159 017513118 SAN TIMOTEO CANYON RD & FERN AVE Open Space 160 017513119 SAN TIMOTEO CANYON RD & ALESSANDRO RD Open Space 161 017513120 SAN TIMOTEO CANYON RD & ALESSANDRO RD Open Space 162 017513121 SAN TIMOTEO CANYON RD & ALESSANDRO RD Open Space 163 017513124 SAN TIMOTEO CANYON RD & FERN AVE Open Space 164 017514208 SAN TIMOTEO CANYON RD & ALESSANDRO RD Open Space 165 017514210 SAN TIMOTEO CANYON RD & ALESSANDRO RD Open Space 166 017514434 1540 ALESSANDRO RD Cemetery
Redlands Regular Meeting of 12-03-24 33 of 875
A-5
APN Address Agency Use
167 017514435 1540 ALESSANDRO RD Cemetery
168 017524103 SAN TIMOTEO CANYON RD & ALESSANDRO RD Open Space 169 017525111 SAN TIMOTEO CANYON RD & ALESSANDRO RD Open Space 170 017526103 1540 ALESSANDRO RD Cemetery
171 017526107 1540 ALESSANDRO RD Cemetery
172 017526204 ALESSANDRO RD & W SUNSET DR Cemetery
173 017537122 ARROYO CREST & SMILEY HEIGHTS DR Reservoir 174 017603309 MARGARITA DR & MARILYN LN Reservoir
175 017603310 MARGARITA DR & MARILYN LN Reservoir
176 017603311 MARGARITA DR & MARILYN LN Reservoir
177 017607418 1716 GARDEN ST Fire Station
178 017613401 MARIPOSA DR & W SUNSET DR Park
179 017613402 MARIPOSA DR & W SUNSET DR Park
180 017613405 MARIPOSA DR & W SUNSET DR Park
181 017613406 MARIPOSA DR & W SUNSET DR Park
182 017613407 MARIPOSA DR & W SUNSET DR Park
183 017613408 MARIPOSA DR & W SUNSET DR Park
184 017613502 1741 CHAPPARAL RD Park
185 017615112 MARIPOSA DR & W SUNSET DR Park
186 017619212 COUNTRY CLUB DR & VERDE VISTA DR Reservoir 187 028123227 DAVIDSON ST & CURTIS ST Well Site
188 028123228 DAVIDSON ST & CURTIS ST Well Site
189 029117206 RIVERVIEW DR & ORANGE ST Well Site
190 029117207 RIVERVIEW DR & ALTA ST Citrus
191 029117212 RIVERVIEW DR & CAVE ST Well Site
192 029117213 RIVERVIEW DR & GLOVER ST Well Site
193 029118113 RIVERVIEW DR & RIVERBEND RD Well Site
194 029120103 SESSUMS DR & WABASH AVE Airport
195 029120104 SESSUMS DR & WABASH AVE Airport
196 029120105 SESSUMS DR & WABASH AVE Airport
197 029120106 SESSUMS DR & WABASH AVE Airport
198 029120107 SESSUMS DR & WABASH AVE Airport
199 029120111 SESSUMS DR & WABASH AVE Airport
200 029120117 SESSUMS DR & WABASH AVE Airport
201 029203435 BRYN MAWR AVE & 10 FREEWAY Citrus
202 029203436 BRYN MAWR AVE & 10 FREEWAY Citrus
203 029203437 CALIFORNIA ST & 10 FREEWAY Citrus
204 029204136 1950 NEVADA ST Wastewater
205 029204137 1950 NEVADA ST Wastewater
206 029204139 ALABAMA ST & SANTA ANA RIVER Landfill
207 029204401 27050 PALMETTO AVE Landfill
208 029204402 27050 PALMETTO AVE Landfill
Redlands Regular Meeting of 12-03-24 34 of 875
A-6
APN Address Agency Use
209 029204403 27050 PALMETTO AVE Landfill
210 029204404 1951 NEVADA ST Landfill
211 029204407 27050 PALMETTO AVE Landfill
212 029204408 2151 NEVADA ST Citrus
213 029204415 27050 PALMETTO AVE Landfill
214 029204416 NEVADA ST & PALMETTO AVE Landfill
215 029206432 CALIFORNIA ST & 10 FREEWAY Citrus
216 029207102 ALABAMA ST & SANTA ANA RIVER Settling Pond 217 029207103 ALABAMA ST & SANTA ANA RIVER Settling Pond 218 029207104 ALABAMA ST & SANTA ANA RIVER Settling Pond 219 029207134 ALABAMA ST & SANTA ANA RIVER Percolating Ponds for WWTP 220 029215716 1625 W REDLANDS BLVD Public Facility
221 029216608 11126 IOWA ST Park
222 029218402 KANSAS ST & REDLANDS BLVD Public Facility 223 029218405 1301 W REDLANDS BLVD Public Facility
224 029218418 1341 W REDLANDS BLVD Public Facility
225 029303138 1ST ST & WHITTIER AVE Well Site
226 029303138 1ST ST & WHITTIER AVE Well Site
227 029313301 BROOKSIDE AVE & TERRACINA BLVD Park
228 029409160 1900 ALESSANDRO RD Open Space
229 029409161 SAN TIMOTEO CANYON RD & ALESSANDRO RD Open Space 230 029409162 1908 ALESSANDRO RD Open Space
231 029412131 CREEKSIDE DR & HORSE TRAIL DR Open Space
232 029711105 SESSUMS DR & WABASH AVE Airport
233 029711107 SESSUMS DR & WABASH AVE Airport
234 029815137 AGATE AVE & SALERNO AVE Reservoir
235 029833134 1369 FAIRVIEW LN Reservoir
236 029921206 WABASH AVE & PANORAMA DR Vehicle Access
237 029929115 VALENCIA DR & KING ST Reservoir
238 029932163 CAMPUS DR & SAND CANYON RD Reservoir
239 029942141 WABASH AVE & CITRUS AVE Greenbelt
240 029943135 MONTECITO LN & WABASH AVE Greenbelt
241 029943137 MONTECITO LN & WABASH AVE Greenbelt
242 029943138 MONTECITO LN & WABASH AVE Greenbelt
243 030023124 SOUTH OF OAKMONT PARK Open Space Emerald Necklace 244 030023131 SOUTH OF OAKMONT PARK Open Space Emerald Necklace 245 030023136 LIVE OAK CANYON RD Open Space Emerald Necklace 246 030023138 31110 LIVE OAK CANYON RD Open Space Emerald Necklace 247 030023161 31215 SUTHERLAND DR Park
248 030024115 31200 LIVE OAK CANYON RD Open Space Emerald Necklace 249 030024124 LIVE OAK CANYON RD Open Space Emerald Necklace 250 030024125 31313 LIVE OAK CANYON RD Open Space Emerald Necklace Redlands Regular Meeting of 12-03-24 35 of 875
A-7
APN Address Agency Use
251 030024136 EAST OF OAKMONT PARK Open Space
252 030045108 13198 HELEN CT Reservoir
253 030045113 HELEN DR & BRUDER LN Vacant
254 030045114 HELEN DR & BRUDER LN Vacant
255 030045124 HELEN DR & BRUDER LN Vacant
256 030045125 HELEN DR & BRUDER LN Vacant
257 030046121 COUNTRY CLUB DR & VERDE VISTA DR Reservoir 258 030119119 31839 HIGHVIEW DR Open Space
259 030208206 33663 NEWPORT AVE Well Site
260 030217106 3040 MILL CREEK RD Reservoir
261 030218101 33501 MILL CREEK RD Open Space
262 030218102 33251 MILL CREEK RD Open Space
263 121201172 RIVERVIEW DR & CHURCH ST Open Space
264 121202163 RIVERVIEW DR & MADISON ST Open Space
265 121203101 RIVERVIEW DR & RIVERBEND RD Citrus
266 121203102 RIVERVIEW DR & RIVERBEND DR Citrus
267 121220129 PENNSYLVANIA AVE & JUDSON ST Well Site
268 121221101 SAN BERNARDINO AVE & JUDSON ST Citrus
269 121244102 RIVERVIEW DR & CHURCH ST Well Site
270 121245162 PIONEER AVE & JUDSON ST Citrus
271 121245163 SAN BERNARDINO AVE & JUDSON ST Greenbelt
272 121245165 HARRISON LN & LUCAS LN Greenbelt
273 121245168 PIONEER AVE & JUDSON ST Flood Control
Redlands Regular Meeting of 12-03-24 36 of 875
B-1
EXHIBIT “B”

EXEMPT PROPERTY
Criteria for Exemption

1. Is less than 21,780 square feet and not contiguous to land owned by a state or local agency that is used for open space or lowand moderate-income housing purposes APN Address Agency Use Less than
21,780 Ft Contiq
1 016706123 DOMESTIC AVE & TEXAS ST Utility Yes No
2 016716107 CHURCH ST & SAN BERNARDINO AVE Park Yes No
3 016724215 1251 CLAY ST Boys & Girls Club Yes No
4 016724216 1251 CLAY ST Boys & Girls Club Yes No
5 016724217 1251 CLAY ST Boys & Girls Club Yes No
6 016725313 1257 HERALD ST Next to right-of-way Yes No
7 016742243 TEXAS ST & DOMESTIC AVE Greenbelt Yes No
8 016742244 CLEMENTINE DR & DOMESTIC AVE Greenbelt Yes No 9 016742245 DESERT LIME CT & DOMESTIC AVE Greenbelt Yes No 10 016742246 DOMESTIC AVE & CITRON CT Greenbelt Yes No
11 016743241 PIONEER AVE & CLEMINTINE DR Greenbelt Yes No 12 016743242 PIONEER AVE & CLEMINTINE DR Greenbelt Yes No 13 016750104

SAN BERNARDINO AVE & MTN VIEW
AVE Utility Yes No
14 016757106

CALIFORNIA ST & SAN BERNARDINO
AVE Well Site Yes No
15 016786119 RIVERVIEW DR & GLOVER ST Open Space Yes No 16 016807101

SAN BERNARDINO ST & DEARBORN
AVE Well Site Yes No
17 016807173 SAN BERNARDINO AVE & LUCAS LN Greenbelt Yes No 18 016807174 LUCAS LN & SAN BERNARDINO AVE Greenbelt Yes No 19 016807175 LUCAS LN & SAN BERNARDINO AVE Greenbelt Yes No 20 016807190 SAN BERNARDINO AVE & LUCAS LN Greenbelt Yes No 21 016809101

DEARBORN ST & SAN BERNARDINO
AVE Well Site Yes No
22 016809107 FLORIDA ST & GREENSPOT RD Utility Yes No
23 016832107 FLORIDA ST & GREENSPOT RD Next to right-of-way Yes No 24 016832108 FLORIDA ST & GREENSPOT RD Next to right-of-way Yes No 25 016835104 NEWPORT AVE & EMERALD ST Utility Yes No
26 016836205 MILL CREEK RD & BRYANT ST
Existing/Future
Utilities Yes No
27 016837108 1500 CRAFTON AVE Well Site Yes No
28 016873126 DEARBORN ST & FOOTHILL WAY Citrus Yes No
29 016874179 DEARBORN ST & FOOTHILL WAY Citrus Yes No
Redlands Regular Meeting of 12-03-24 37 of 875
B-2
APN Address Agency Use Less than
21,780 Ft Contiq
30 016875159 1334 N DEARBORN ST Citrus Yes No
31 016875160 DEARBORN ST & FOOTHILL WAY Citrus Yes No
32 016880139 VALLEY FALLS AVE & WABASH AVE Citrus Yes No 33 016889123 JUDSON ST & LUCAS LN Park Yes No
34 016889124 LUCAS LN & JUSTIN CT Greenbelt Yes No
35 016889125 LUCAS LN & JUSTIN CT Greenbelt Yes No
36 016889126 LUCAS LN & TAYLOR CT Greenbelt Yes No
37 016890169

ADELINE AVE & SAN BERNARDINO
AVE Citrus Yes No
38 016890173 ADELINE AVE & PENNSYLVANIA AVE Citrus Yes No 39 016890174 ADELINE AVE & ELLIOTT CT Greenbelt Yes No
40 016890175 ADELINE AVE & ELLIOTT CT Greenbelt Yes No
41 016890176 ADELINE AVE & SHANE CT Greenbelt Yes No
42 016890177 ADELINE AVE & KRISTION CT Greenbelt Yes No 43 016891154 PENNSYLVANIA AVE & ADELINE AVE Greenbelt Yes No 44 016892154 PENNSYLVANIA & ADELINE AVE Greenbelt Yes No 45 016892155 1443 GALWAY AVE Park Yes No
46 016909113 1006 OXFORD DR Quad Yes No
47 016927227 REDLANDS BLVD & EUREKA ST Parking Lot Yes No 48 016930120 ORANGE ST & REDLANDS BLVD Parking Lot Yes No 49 016930130 5TH ST & REDLANDS BLVD Parking Lot Yes No
50 016930133 5TH & REDLANDS BLVD Parking Lot Yes No
51 016936208 845 ALABAMA ST Well Site Yes No
52 016939103 TEXAS ST & STUART AVE Public Utility Yes No 53 016939103 REDLANDS BLVD & TENNESSEE ST Right-of-Way Yes No 54 017018144 CHURCH ST & STUART AVE Public Facility Yes No 55 017023121 CENTRAL AVE & CHURCH ST High School Yes No 56 017023125 CHURCH ST & CENTRAL AVE High School Yes No 57 017028118 1450 SYLVAN BLVD Park Yes No
58 017028120 1446 SYLVAN BLVD Park Yes No
59 017030218 500 N DEARBORN ST Reservoir Yes No
60 017031102 WABASH AVE & COLTON AVE Park Yes No
61 017034230 SYLVAN BLVD & LINCOLN ST Greenbelt Yes No
62 017037501 SYLVAN BLVD & LINCOLN ST Flood Control Yes No 63 017046102 LARAMIE AVE & LINCOLN ST Park Yes No
64 017046103 LARAMIE AVE & LINCOLN ST Park Yes No
65 017046104 LARAMIE AVE & LINCOLN ST Park Yes No
66 017102111 REDLANDS BLVD & TEXAS ST Park Yes No
67 017102112 REDLANDS BLVD & TEXAS ST Parking Lot Yes No 68 017106207 STATE ST & 5TH ST Park Yes No
Redlands Regular Meeting of 12-03-24 38 of 875
B-3
APN Address Agency Use Less than
21,780 Ft Contiq
69 017108611 725 E STATE ST Next to right-of-way Yes No 70 017108801 525 E CITRUS AVE Fire Station Yes No
71 017108802 525 E CITRUS AVE Fire Station Yes No
72 017108913 21 N CHURCH ST Next to right-of-way Yes No 73 017112119 50 ORANGE ST Park Yes No
74 017117133 STATE ST & TEXAS ST Well Site Yes No
75 017118126 NEW YORK ST & PINE AVE Well Site Yes No
76 017118139 NEW YORK ST & PINE AVE Well Site Yes No
77 017123221 OLIVE AVE & BUENA VISTA ST Storm Drain Yes No 78 017123224 OLIVE AVE & BUENA VISTA ST Storm Drain Yes No 79 017123319 PARKWOOD DR & OLIVE AVE Park Yes No
80 017124407 GRANT ST & GLENWOOD DR Redlands Bowl Yes No 81 017124408 21 GRANT ST Senior Center Yes No
82 017124409 21 GRANT ST Senior Center Yes No
83 017124410 15 GRANT ST Parking Lot Yes No
84 017124428 EUREKA ST & VINE ST Parking Lot Yes No
85 017124429 GRANT ST & GLENWOOD DR Redlands Bowl Yes No 86 017124430 168 S EUREKA ST Public Facility Yes No
87 017126114 10 CAJON ST Greenbelt Yes No
88 017127201 CITRUS AVE & 6TH ST Parking Lot Yes No
89 017127202 CITRUS AVE & 6TH ST Parking Lot Yes No
90 017127203 CITRUS AVE & 6TH ST Parking Lot Yes No
91 017127204 CITRUS AVE & 6TH ST Parking Lot Yes No
92 017127205 CITRUS AVE & 6TH ST Parking Lot Yes No
93 017127206 CITRUS AVE & 6TH ST Parking Lot Yes No
94 017127207 CITRUS AVE & 6TH ST Parking Lot Yes No
95 017131212 OLIVE AVE & BUENA VISTA ST Storm Drain Yes No 96 017134110 213 MYRTLE ST Parking Lot Yes No
97 017134111 203 MYRTLE ST Parking Lot Yes No
98 017134112 312 E OLIVE ST Parking Lot Yes No
99 017135211 FERN AVE & BUENA VISTA ST Storm Drain Yes No 100 017244141 123 TERRACINA BLVD Well Site Yes No
101 017302110 FERN AVE & BUENA VISTA ST Storm Drain Yes No 102 017302211 CYPRESS AVE & BUENA VISTA ST Storm Drain Yes No 103 017314120 CYPRESS AVE & BUENA VISTA ST Storm Drain Yes No 104 017401403 1352 PROSPECT DR Park Yes No
105 017414112 PARKFORD DR & MARSHALL ST Park Yes No
106 017414201 PARKFORD DR & MARSHALL ST Park Yes No
107 017414203 PARKFORD DR & MARSHALL ST Park Yes No
108 017428119 WABASH AVE & PANORAMA DR Next to right-of-way Yes No Redlands Regular Meeting of 12-03-24 39 of 875
B-4
APN Address Agency Use Less than
21,780 Ft Contiq
109 017428120 WABASH AVE & PANORAMA DR Next to right-of-way Yes No 110 017428124 851 WABASH AVE Open Space Yes No
111 017428128 WABASH AVE & PANORAMA DR Open Space Yes Yes 112 017501152

SMILEY HEIGHTS DR & CALLE DE LAS
PALMAS Reservoir Yes No
113 017514435 1540 ALESSANDRO RD Cemetery Yes No
114 017545117 1540 ALESSANDRO RD Cemetery Yes No
115 017603106 FORD ST & EUCALYPTUS DR Well Site Yes No
116 017603309 MARGARITA DR & MARILYN LN Reservoir Yes No 117 017603310 MARGARITA DR & MARILYN LN Reservoir Yes No 118 017603311 MARGARITA DR & MARILYN LN Reservoir Yes No 119 017613406 MARIPOSA DR & W SUNSET DR Park Yes No
120 017614210 W SUNSET DR & VALLE VISTA DR Greenbelt Yes No 121 017615112 MARIPOSA DR & W SUNSET DR Park Yes No
122 028123227 DAVIDSON ST & CURTIS ST Well Site Yes No
123 028123228 DAVIDSON ST & CURTIS ST Well Site Yes No
124 029203207 BRYN MAWR AVE & LUGONIA AVE Well Site Yes No 125 029218402 KANSAS ST & REDLANDS BLVD Public Facility Yes No 126 029218405 1301 W REDLANDS BLVD Public Facility Yes No 127 029218418 1341 W REDLANDS BLVD Public Facility Yes No 128 029302206 WHITTIER AVE & 1ST ST Well Site Yes No
129 029304103 LAWTON AVE & WHITTIER BLVD Well Site Yes No 130 029304108 WHITTIER AVE & LAWTON AVE Well Site Yes No 131 029426214 CREEKSIDE DR & CANYON VIEW LN Open Space Yes No 132 029814213 BERYL AVE & BRIGHTON AVE Vehicle Access Yes No 133 029818108 AGATE AVE & MENTONE BLVD Well Site Yes No 134 029829102 GARNET ST & MILL CREEK RD Well Site Yes No 135 029829206 GARNET ST & MILL CREEK RD Well Site Yes No 136 029831112 NAPLES AVE & ROSE ST Well Site Yes No
137 029841142 CRAFTON AVE & MENTONE BLVD Well Site Yes No 138 029841143 CRAFTON AVE & MENTONE BLVD Well Site Yes No 139 029921206 WABASH AVE & PANORAMA DR Vehicle Access Yes No 140 029932163 CAMPUS DR & SAND CANYON RD Reservoir Yes No 141 029932164 CAMPUS DR & SAND CANYON RD Utility Yes No 142 029932165 CRAFTON HILLS RIDGE CIR Reservoir Yes No
143 029942142 CITRUS AVE & JACINTO RANCHES LN Greenbelt Yes No 144 029943136 WABASH AVE & MONTECITO LN Common Recreation Yes No 145 029943136 MONTECITO LN & WABASH AVE Greenbelt Yes No 146 029943137 MONTECITO LN & WABASH AVE Greenbelt Yes No 147 121220129 PENNSYLVANIA AVE & JUDSON ST Well Site Yes No Redlands Regular Meeting of 12-03-24 40 of 875
B-5
APN Address Agency Use Less than
21,780 Ft Contiq
148 121221102 JUDSON ST & PENNSYLVANIA AVE Well Site Yes No 149 121242104 LUGONIA AVE & JUDSON ST Vehicle Access Yes No 150 121245164

SAN BERNARDINO AVE & HARRISON
LN Greenbelt Yes No
151 121245166 LUCAS LN & HARRISON LN Greenbelt Yes No
152 121245167 LUCAS LN & HAMILTON CT Greenbelt Yes No
Redlands Regular Meeting of 12-03-24 41 of 875
City Council Meeting I. 4.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Second Amendment to the Professional Services Agreement with CASC Engineering and Consulting, Inc., increasing the Agreement by $50,000 to an aggregate amount not-to-exceed $125,000 to allow for the continued performance of professional services for field survey and survey
mapping/improvement plan review services for the City and determine that approval of this agreement amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Development Services Director Desatnik)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that City Council determine that approval of this agreement amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I further move that City Council approve the Second Amendment to the Professional Services Agreement with CASC Engineering and Consulting, Inc. increasing the aggregate amount of the Agreement to $125,000.

2. RECOMMENDATION:

Staff recommends that City Council approve the Second Amendment to the Professional Services Agreement with CASC Engineering and Consulting, Inc. (CASC), increasing the amount of the agreement by $50,000 from $75,000 for an aggregate not-to-exceed amount of $125,000, to allow for the continued performance of professional services for field survey and survey mapping/improvement plan review services to for the City. These services are vital to division operations and allow for seamless delivery of services in the Redlands Regular Meeting of 12-03-24 42 of 875
Development Services Department Land Use Engineering Division.

DISCUSSION:

On October 19, 2021 (Agenda Item No. I.13.), City Council approved an agreement with CASC for an amount not to exceed $75,000 to provide field survey and survey mapping/improvement plan review services for the City through the Municipal Utilities and Engineering Department (MUED).

On July 1, 2022, the Land Use Engineering division of the MUED was moved under Development Services which had a remaining balance of $57,415 of the original agreement amount of $75,000 which was issued under Purchase Order 22400307.

On July 5, 2023 (Agenda Item No. J.10.), City Council approved the First Amendment to the Agreement with CASC changing the name of the City's representative, extending the term of the original agreement from October 19, 2023, to October 19, 2024, and providing for an optional one-year extension which is in effect until October 19, 2025.

CASC provides Professional Land Surveying and supplemental plan review services, which may include filed surveying for Capital Improvement Projects, development of easement legal descriptions and exhibits, technical review of land improvement plans, parcel maps, tract maps, and other documents for accuracy. A competitive process was completed in July 2021 to procure these services. These services are vital to the day-to-day operations of the Land Use Engineering Division to provide for seamless delivery of services during peak times of demand for the services provided by CASC.

The proposed action is exempt from the requirements of the California Environmental Quality Act's (CEQA) guidelines pursuant to Section 15061(b)(3) as the amendment of an existing agreement would be covered by the general rule common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment, where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, and there is negligible expansion of existing facilities.

ALTERNATIVES:

City Council may elect not to amend the existing agreement and provide staff with an alternative recommendation. However, not approving these actions would result in a halt in the processing of future services provided by CASC Engineering and Consulting, Inc.

Redlands Regular Meeting of 12-03-24 43 of 875
STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramavitz-Daniel, Procurement Manager
PREPARED BY:

Tricia Munoz, Development Services Management Analyst
Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $50,000
Budgeted Y/N: Y
Account No.: 101163-6106
Discussion:

There is no additional impact to the General Fund as sufficient budget was included in the Development Services Department Engineering (101163-6106) 2024-2025 Budget. Approval of this action will increase the total not-to-exceed amount of the Agreement to $125,000 and Purchase Order 22400307 by $50,000 from $54,715.00 to $104,715.00. $20,285 was previously expended on Purchase Order 22210990 under MUED.

Attachments
Second Amendment CASC
Extension of Time Letter
First Amendment
Original Agreement
Purchase Order Change Order
Redlands Regular Meeting of 12-03-24 44 of 875
1 I:\cmo\Agreements\Second Amendment CASC Engineering and Consulting, Inc. FY24-0065.docx-ms

SECOND AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This second amendment (“Second Amendment”) to the agreement for the provision of professional services for the provision of field survey and survey mapping/improvement plan review services (“Agreement”), dated October 19, 2021, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and CASC Engineering and Consulting, Inc., a California Corporation (“Consultant”), is made and entered into this 3 rd day of December
2024.

RECITALS
WHEREAS, the Parties entered into a Professional Services Agreement (“Agreement”) on October 19, 2021, for the provision of field survey and survey mapping/improvement plan review services;
WHEREAS, the Parties entered into a First Amendment to the Agreement (“First Amendment”) on July 5, 2023; and
WHEREAS, it is the desire of the Parties to amend their existing Agreement, specifically to make a change to the total not-to-exceed amount of the Agreement.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT
Section 1. Article 5 of the Agreement, entitled “Payments to Consultant,” is hereby amended to read as follows:
“5.1 Total compensation for Consultant’s performance of the Services shall not exceed the amount of One Hundred Twenty-Five Thousand Dollars ($125,000). City shall pay Consultant on a time and materials basis up to the not-to-exceed amount in accordance with Exhibit “B,” titled “Hourly Rate Schedule,” which is attached hereto and incorporated herein as reference.

Section 2. Exhibit “B” of the Agreement, entitled “Hourly Rate Schedule,” is hereby amended as shown in Attachment “1,” attached to this Second Amendment.

Section 3. All other provisions of the Agreement and First Amendment shall remain unchanged by this Second Amendment and in effect.

Section 4. All recitals above are true and correct and are hereby incorporated herein by this reference.

Section 5. This Second Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.

Redlands Regular Meeting of 12-03-24 45 of 875
2 I:\cmo\Agreements\Second Amendment CASC Engineering and Consulting, Inc. FY24-0065.docx-ms IN WITNESS WHEREOF, the parties have executed this Second Amendment, to be effective as of December 3, 2024.

CITY OF REDLANDS CASC ENGINEERING AND
CONSULTING, INC.
________________________________ By: ________________________________ Eddie Tejeda, Mayor Richard J. Sidor, President/CEO
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12-03-24 46 of 875
3 I:\cmo\Agreements\Second Amendment CASC Engineering and Consulting, Inc. FY24-0065.docx-ms Attachment 1
EXHIBIT “B”

HOURLY RATE SCHEDULE
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CHANGE ORDER
Vendor
Bill To
Fiscal Year
Department
Purchase Order Date
Purchase Order Number
Required By
Ship To

VENDOR PHONE NUMBER VENDOR FAX NUMBER VENDOR NUMBER REQUISITION NUMBER BUYER NAME DELIVERY REFERENCE NOTES
ITEM # DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED PRICE Ship Email:

PURCHASE ORDER

CASC ENGINEERING AND CONSULTING INC
1470 E COOLEY DRIVE
COLTON, CA 92324

CITY OF REDLANDS
PO BOX 3005
REDLANDS, CA 92373
EMAIL: [email protected]
*Emailing invoice and referencing PO No.
is required and will expedite payment*
.

FINBIL
22400307-002

MUNICIPAL UTIL & ENGINEERING
07/13/2023

THIS PURCHASE ORDER NUMBER MUST APPEAR ON
ALL INVOICES, PACKAGES, AND SHIPPING PAPERS.
10/21/2021
2024 Page 1 of 1
Development Services Dept
35 Cajon St
Suite 20
Redlands, CA 92373
DSD
855-383-0101 12400343 Tricia Munoz Tricia Munoz

FIELD SURVEY SERVICES & MAPPING/IMPROVEMENT PLAN
PURCHASE ORDER TERM:

OCTOBER 19, 2021 - OCTOBER 19, 2025.
.

PURCHASE ORDER AS PER CITY COUNCIL APPROVAL AND AGREEMENT DATED OCTOBER 19, 2021, AS PER CITY COUNCIL APPROVAL AND FIRST AMENDMENT TO THE AGREEMENT DATED JULY 5, 2023, AND PER LETTER OF EXTENSION DATED SEPTEMBER 18, 2024. .

NOT TO EXCEED DOLLAR AMOUNT PER PO TERM. THIS PO WILL BE CLOSED WHEN THE TOTAL AMOUNT IS EXHAUSTED. .

PURCHASE ORDER WILL BE VALID ONLY WITH A CURRENT APPROVED MINIMUM LIABILITY COVERAGE ON FILE WITH RISK MANAGEMENT. .

THIS PURCHASE ORDER IS CORRELATED TO PURCHASE ORDER 22210990 AND REPRESENTS A PARTIAL AMOUNT FROM THE TOTAL AMOUNT INDICATED IN THE REFERENCED AGREEMENT.
.

AS NEEDED FIELD SURVEY AND SURVEY MAPPING/IMPROVEMENT PLAN REVIEW 1.0000 EA $54,715.0000 $54,715.00 SERVICES FOR THE CITY OF REDLANDS DEVELOPMENT SERVICES DEPARTMENT. 1 [email protected]
PROCUREMENT MANAGER Purchase Order Total
Total Ext. Price $54,715.00
$54,715.00
PURCHASING DIVISION - 1270 W. PARK AVE. REDLANDS, CA 92373 - Email: [email protected]

PLEASE SEE ATTACHED PURCHASE ORDER TERMS AND CONDITIONS Redlands Regular Meeting of 12-03-24 60 of 875

CITY OF REDLANDS

PURCHASE ORDER TERMS AND CONDITIONS
unless otherwise specified in an executed agreement, the following shall apply

1. INVOICES: Each purchase order is to be invoiced separately and all invoices shall be submitted to the billing address as shown on the front of the Purchase Order. All invoices, shipping documents, correspondence, and-related papers must have the purchase order number and consignee shown clearly in their face.

2. PACKAGING AND DRAYAGE: Unless so specified on the Purchase Order and evidenced by a copy of the freight bill attached to the invoice, there shall be no charge to the City for either packaging and/or drayage

3. INSPECTION: All materials and workmanship provided under the terms of the Purchase Order are subject to inspection and test by the City to ensure compliance with the requirements and specifications contained therein. In the event that the goods or services delivered are defective, or are not in conformity with the Purchase Order, the City shall have the right to either reject said goods or services, or require that they be corrected or otherwise brought into conformity with the terms set forth in the Purchase Order.

4. RESPONSIBILITIES: Unless otherwise specified in the Purchase Order, the supplier/contractor shall be responsible for all items covered in said Purchase Order until delivered at the designated delivery point and thereafter accepted by the City. Supplier/contractor shall bear all risks as the goods and services provided until they are finally accepted by the City. Upon the City’s notice to supplier/contractor of its rejection of the goods or services provided or the need for the correction thereof. All such defective goods or services shall be removed from City premises, and any and all expenses incurred in the removal and/or correction of such defective goods or services shall be borne entirely by the supplier/contractor.

5. ACCEPTANCE: The City’s final acceptance of the goods or services provided under the Purchase Order shall be conclusive except in those instances where a latent defect or fraud is subsequently discovered, or when a supplier/contractor has committed such gross mistakes that they are tantamount to a fraud. The City’s failure to inspect and either accept or reject the goods or services delivered shall not relieve the supplier/contractor for the responsibility for strict compliance with the terms and specifications of the Purchase Order.

6. CHANGES: This Purchase Order may, at any time, be changed with regard to the materials or services to be furnished, the quantity ordered, the unit price, discount, delivery point or arrangements, terms or any other matters affecting a valid order. However, in order to be effective, any such change or amendment causes an increase or decrease in the cost of performance hereunder, an equitable adjustment shall be made to reflect the increase or the decrease in the cost thereof. Any such adjustment shall be subject to the written approval of the Purchasing Agent. No variation in the quality, quantity, or coat of any item called for by this Purchase Order Shall be acceptable by the City except in pursuance of a written Change Order approved by the Purchasing Agent.

7. TERMINATION: This Purchase Order may be terminated, in whole or in part, at any time, by written notice to the supplier/contractor. Such termination shall be effective with respect to the quantity, manner, and time specified in such notice. The City shall be liable at the stipulated price only for such materials and/or services as have been delivered and/or rendered and accepted as of the effective date of said written notice. The City shall not be liable for any excess cost arising out of such termination, and failure of the supplier/contractor to cease delivery and/or work upon receipt of such termination notice shall not occasion a claim for extra costs.

8. TIME IS OF THE ESSENCE: In the event that the supplier/contractor fails to perform this Purchase Order within the time specified, the Purchasing Agent may, by written notice, order the supplier/contractor to cease further deliveries and may hold the supplier/contractor liable for any damages caused to the City by reason of such delay. If no time is specified, it is expected that the supplier/contractor shall begin performance within a reasonable time after placement of the order. The City may extend periods of performance if the facts as to the cause of the delay, in sole opinion of the Purchasing Agent, justify such an extension.

9. LIABILTIY: The supplier/contractor shall defend, indemnify and hold harmless the City, its elected officials, officers, employees, and agents from all claims, losses, damages, costs, expenses and suits, in law or in equity, because of personal injury, property damage, or alleged or actual patent infringements, based on the performance of this Purchase Order or asserted against it. Further, supplier/contractor warrants that the City shall not be responsible for any damages that may be claimed by reason or death injury of the person of the supplier/contractor’s officer, agents, employees, invitees or licensees or for damage to any property of the supplier/contractor or any other damage that may arise or result at anytime because of personal injury or damage to property sustained by any other person or persons, which may have been caused or contributed by proximately or otherwise by reason of, or in course of, carrying out this Purchase Order.

10. DISPUTES: All disputes concerning questions of fact which may arise under this Purchase Order under this Purchase Order, and not disposed of by mutual agreement and/or consent, shall be decided by the sole discretion of the Purchasing Agent. All disputes concerning questions of law, which may arise under this Purchase Order, shall be decided under applicable laws of the State of California.

11. PAYMENTS: Payments shall be made upon submission of an itemized invoice, presented in duplicate of the prices stipulated in the Purchase Order and within 30 days of becoming due for supplies delivered and accepted or services rendered and accepted, less deductions if any. When requested by the supplier/contractor, payment on partial deliveries may be made whenever, in the sole discretion of the Purchasing Agent, the surrounding circumstances warrant such partial payment. In the event and, if for any reason, an overpayment is made; the City requires prompt refund of said overpayment by way of supplier/contactor’s properly referenced check.

12. LICENSOR: All supplier/contractors who perform work within the City, must have on file at the Redlands City Revenue Office, a current and valid city business license.

13. CONFORMITY WITH SAFETY ORDERS: The goods and/or services covered by this Purchase Order or contract must conform to the safety order of OSHA, CAL-OSHA, and/or NIOSHA and any and all applicable material safety data sheets (MSDS).

14. PREVAILING WAGES: When applicable, the City is subject to the State of California prevailing wage laws as set forth in California Labor Code Section 1770 et seq. The contractor is responsible for determining the appropriate Department of Industrial Relations (DIR) classification for the various employees and subcontractors used for a particular project or service. The rates for each classification are posted on the DIR website at http://www.dir.ca.gov/DIRdatabases.html. All contractors performing work for the City are responsible for abiding by all applicable prevailing wage laws, and must furnish the City with Certified Payroll Records upon request.

Redlands Regular Meeting of 12-03-24 61 of 875
City Council Meeting I. 5.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8648 to authorize a one-year time Extension of Time to the expiration date of Commission Review & Approval No. 949 for the construction of a 48,079 square-foot light industrial building with ancillary office space on a 2.56-acre parcel located at the northeast corner of New Jersey Street and West Park Avenue (APN: 0292-153-20-0000) in the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan (Development Services Director Desatnik)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8648 and approve a one-year Extension of Time for Commission Review & Approval No. 949.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8648 to approve a one-year Extension of Time for Commission Review & Approval No. 949.

DISCUSSION:

The approved project includes the construction of a concrete tilt-up light industrial building with storage and office areas (see Attachments A and B). The gross floor area is 48,079 square-feet including up to 4,000 square-feet of office areas. The development would include a total of 85 vehicle parking spaces and four truck dock doors. The building and project site is arranged in such a manner that it could be subdivided to accommodate two tenants with approximately equal halves of the building and property. Potential businesses that could occupy the building include any of the permitted uses allowed within the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Redlands Regular Meeting of 12-03-24 62 of 875
the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan (categories of uses such as manufacturing, service commercial, research & development, retail sales, wholesale trade, distribution or warehousing, and offices). The development application also included Street Vacation No. 190 for a small portion of the project’s frontage along New Jersey Street (right-of-way two feet wide), which has not yet been approved or completed. The project site is located at the northeast corner of New Jersey Street and West Park Avenue, 300 feet south of Industrial Park Avenue (APN: 0292-153-20-0000). See Attachment C for the Planning Commission Staff Report.

The Planning Commission approved Commission Review & Approval No. 949 on December 13, 2022, and the Conditions of Approval are included in Resolution No. 1605 (Attachment D). The approval of the entitlements will expire on December 13, 2024, unless a grading or building permit has been issued to commence construction of the project, or an extension of time is granted. At this time, the developer does not have any construction permits under review in plan check and is in the process of securing financing for the project.

Approval of the time extension will make the new expiration date for this project December 13, 2025. No changes to the project are proposed, and the original Conditions of Approval remain applicable for the project. The applicant has indicated the approval of a one-year time extension will provide additional time to find an investor and begin the process of submitting building and grading plans for plan check.

In accordance with RMC Section 18.12.130, a Commission Review & Approval permit shall expire two (2) years from the date of approval unless the holder of the permit obtains a permit and begins construction or obtains an extension of time. The City Council may grant a one-year extension of time, not to exceed a total number of three (3) extensions. This is the applicant’s first request for a time extension.

ALTERNATIVES:

The City Council may deny the request, which would result in the expiration of Commission Review & Approval No. 949. This would require the applicant to resubmit an entirely new development application.

STRATEGIC PLAN:

Not applicable.

Redlands Regular Meeting of 12-03-24 63 of 875
SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Brian Foote, City Planner/Planning Manager
Fiscal Impact
Fiscal Year: 24-25
Revenue Generating: No
Appropriation Required Y/N: No
Discussion:

No fiscal impact. The applicant paid the applicable application filing fee.

Attachments
Attachment A: Location Map & Aerial Photo
Attachment B: Approved Project Plans
Attachment C: Planning Commission Staff Report of 12/13/2022 Attachment D: Planning Commission Resolution No. 1605
Attachment E: Resolution No. 8648 (Extension of Time)
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W REDLANDS BLVD

NEVADA ST

CALIFORNIA ST

TAFF ST

RHONDA ST

SEVERN ST

SEVILLE LN

NAVEL WAY

AVALON WAY

SIRIANNI CT

VERNA CT
TU
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RANCHO DR

HOWARD PL

ESSEX CT

SCARLET ST

SATSUMA ST

MORO ST

ROBLE ST

CARDIGANPL

MEYER ST

GOLDEN ROD ST

HEIRLOOM WAY

TANGELO WAY

AMIGOS DR

CITRUS AVE

SNOWDEN AVE

CLEMENTINE WAY

VERNA LN

NEW JERSEY ST

W CITRUS AVE

W PARK AVE

IOWA ST
E 210 TO 10 FRWY
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Copy right near map 2015
Location Map
CRA No. 949
(Extension
of Time #1)
OneStop.mxd
0 390 780
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current. .

Redlands Regular Meeting of 12-03-24 65 of 875

NEW JERSEY ST

W PARK AVE
Aerial Photo
CRA No. 949
(Extension
of Time #1)
OneStop.mxd
0 50 100
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

November 26, 2022 .

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35'-0" DRIVEWAY 30'-3" DRIVEWAY
32'-6"

DRIVEWAY
9@9'=81'-0" 7'-0" 14@8'=112'-0" 21'-3" 8@9'=72'-0" 20'-0" 6'-0" 6'-6" 3@9'=27'-0" 6@9'=54'-0" 7'-0" 10@9'=90'-0" 7'-0" 35'-6" 18'-0" 5'-7" 25'-0"
6@9'=54'-0" 7'-0" 13@9'=117'-0" 18'-0" 5'-6" 70'-5" 70'-0" 60'-0" 49'-6" 15'-0" 25'-0" 140'-5" 124'-6" 5'-7" 25'-1" 54'-0" 238'-0" 56'-6" 7'-0"
30'-0" 18'-0" 6'-0" 41'-0" 52'-0" 52'-0" 52'-0" 41'-0" 6'-0" 32'-6" 18'-0" 70'-1" 70'-0" 23'-0" 26'-0" 11'-0"

PROPERTY LINE

PROPERTY LINE PROPERTY LINE
R25'-0"
R25'-0"
R15'-0"
R15'-0"
R25'-0"
R25'-0" 9'-0" 37'-6"
6'-0" 30'-11" 18'-0" 7'-0" 2@9'=18'-0" 26'-5" TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. SWING GATE TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. BUILDING AREA 48,079 S.F. 4 DOCK DOORS POTENTIAL OFFICE 30' WIDE FIRE LANE 30' WIDE FIRE LANE 30' WIDE FIRE LANE
61'-11" 80'-7" 23'-11" TYP. W E S T P A R K A V E N U E N E W J E R S E Y S T R E E T TYP. TYP. TYP. TYP. TYP. TYP. 2'-6" 23'-7"
60'-9" 141'-6"
6'-0" 24'-0" 295'-5"
380'-5" 273'-2"
31'-10"
358'-7"
ZONING: EV/IC
ZONING: EV/IC ARCHITECTURAL SITE PLAN OVERALL SITE PLAN DRC-A1.01 CHECKED SHEET TITLE SHEET NUMBER JOB No. DRAWN 22-021 No. ISSUANCE DATE REN. 12-31-23 NO. C-33677 I
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NG

E STEVE HONG CONSULTANTS
Plot Date: 5/24/2022 10:03:47 AM Last Save By: steve Login: Steve Hong L:\Projects\UCR Group\22-021 UCR Group, Redlands 1980 Park Avenue\03 - Design\05 - Construction Documents\DRC-A1.01.dwg LAND ENGINEERING CONSULTANTS INC. PO BOX 541, 650 AVENUE K CALIMESA CA 92320 909-795-8882 EMAIL: [email protected] ATTN: STEVE RITCHEY CIVIL ENGINEER HUNTER LANDSCAPE 711 FEE ANA STREET PLACENTIA, CA 92870 714-986-2400 EMAIL: [email protected] ATTN: TOM HAYES LANDSCAPE ARCHITECT STEVE HONG 4 5 9 0 M A C A R T H U R B L V D. S U I T E 5 0 0 I R V I N E C A L I F O R N I A 9 2 6 6 0 PROJECT MANAGER: STEVE HONG 714 - 822 - 1171, [email protected] PARK AVENUE GENERAL NOTES 1KEYNOTES DECORATIVE PAVEMENT AT ENTRY - COLORED CONCRETE W/ SAW CUT PATTERN23 PRIMARY BUILDING4 PEDESTRIAN CONCRETE WALKWAY WITH MEDIUM BROOM FINISH5 RETAINING WALL PER CIVIL 6 WROUGHT IRON FENCE 8 FT 8'H BLACK PAINTED VEHICULAR ROLLING GATE WITH KNOX PAD LOCK. MANUALLY OPERATED. PROVIDE CONDUITS FOR FUTURE OPERATOR7 5'-6" X 6' X 4" THICK CONCRETE LANDING PAD AT ALL EXTERIOR MANDOORS WITH MEDIUM BROOM FINISH. 89 FUTURE MONUMENT SIGN WITH ELEC. CONDUITS EMPLOYEE BREAK AREA, TENANT FURNISHED UNLESS NOTED OTHERWISE 1011 TRASH ENCLOSURE 12 NOT USED 13 EXTERIOR CONCRETE STAIR APPROXIMATE LOCATION OF ELEC. TRANSFORMER WITH BOLLARD PROTECTION AND LANDSCAPE SCREENING 1415 NOT USED. LEGEND 1. ALL DIMENSIONS ARE TO FACE OF CONCRETE WALL, FACE OF CONCRETE CURB OR GRID LINES UNLESS NOTED OTHERWISE, 2. ENTIRE PROJECT SHALL BE PERMANENTLY MAINTAINED WITH A SMART AUTOMATIC IRRIGATION SYSTEM. 3. SEE CIVIL DRAWINGS FOR ADDITIONAL INFORMATION REGARDING SITE DRAINAGE, TOPOGRAPHY AND UTILITIES. 4. FOR PAVING SECTIONS, CONCRETE CURBS, SWALES AND GUTTERS SEE CIVIL DRAWINGS. 5. PROPERTY LINE ARE REFERENCE ONLY. REFER TO CIVIL DRAWINGS FOR HORIZONTAL CONTROL. 6. LANDSCAPE AREAS SHALL BE DELINEATED WITH A MIN. 6" CONCRETE CURB. STANDARD PARKING STALL 9' X 19' CLEAN AIR, VANPOOL / EV 9' X19' 16 SHORT TERM - BICYCLE RACK 8% OF PARKING STALL 17 DESIGNATED SMOKING AREA - 25' AWAY FROM ANY ENTRY ADA PARKING VAN 12' X 19' OR STANDARD 9' X 19' WITH 5' CLR AISLE PROPERTY LINE ACCESSIBLE PATH OF TRAVEL. MAX 5% SLOPE AND MAX 2% CROSS SLOPE WITH 48" MIN. CLEAR, UNLESS NOTED OTHERWISE WITH ADA ACCESSIBLE RAMP LANDSCAPE, SEE LANDSCAPE DRAWINGS APPLICANT/OWNER PROJECT ADDRESS / APN UCR GROUP PO BOX 9716 REDLANDS CA 92374 909-492-1374 EMAIL: [email protected] ATTN: TOM STODDARD PROJECT DESCRIPTION 1980 PARK AVENUE REDLANDS CA 92373 APN: 0292-153-20 NEW CONSTRUCTION FOR (1) SPECULATIVE 48,079 SF TYPE III-B, S-1/B OCCUPANCY WAREHOUSE WITH ESFR FIRE SPRINKLER SYSTEM. PROPOSED SITE IMPROVEMENTS CONSIST OF TRASH ENCLOSURE, SITE LIGHTING STANDARDS, WROUGHT IRON FENCE AND HARDSCAPE/LANDSCAPE IMPROVEMENTS PER CITY STANDARDS. PROJECT DATA VICINITY MAP SITE PAVING SEE CIVIL TRUE NORTH 1/16"=1'-0" SCALE 1 SITE 10 FREEWAY W. REDLANDS BLVD PARK AVE.

NEW JERSEY ST
CALIFORNIA ST.

ALABAMA ST.

SITE AREA 112,224 SF

2.58 Acres
BUILDING AREA1ST FLOOR WAREHOUSE 40,079 SF
OFFICE 4,000 SF
1ST TOTAL 44,079 SF2ND FLOOR OFFICE 1,500 SF
WAREHOUSE 2,500 SF
TOTAL 48,079 SFPROJECT FACT
F.A.R 0.43CLEAR HEIGHT 32'CONTRUCTION TYPE IIIB
ZONINGZONE ORDINANCEMAX BUILDING HEIGHT 50'SET BACK BUILDING LANDSCAPE FRONT 25' 25'SIDE 0' 0'REAR 0' 0'
TOTAL PARKING/HARDSCAPE 49,631 SFLANDSCAPE REQ. @ PRKNG 3,474 SF 7%LANDSCAPE PROV. @ PRKNG 5,738 SF 11%TOTAL LANDSCAPE REQ 16,834 SF 15%TOTAL LANDSCAPE PROVIDED 18,514 SF 16%PARKING REQUREMENT AUTO PARKINGSIZE 9'X19'OFFICE: 1/250 SF 22WAREHOUSE 1ST 20K @1/500 SF 40WAREHOUSE 2ND 20K @ 1/1000 SF 23TOTAL 85

PROJECT PROVIDEDPARKING PROVIDED
AUTO PARKINGSTARNDARD 9'X19' 62COMPACT 8'X15' 19ADA 4TOTAL 85

UCR- REDLANDS
Light Industrial
Redlands Regular Meeting of 12-03-24 67 of 875
TYP. 200'-5" 70'-5" 70'-0" 60'-0" 1" 3'-0" 3'-0" 11'-6" 200'-5" 70'-5" 70'-0" 60'-0" 1" 3'-0" 13'-10" 3'-0" 238'-0"
41'-0" 52'-0" 41'-0"
238'-0"
41'-0" 52'-0" 52'-0" 52'-0" 41'-0"
39'-0" 13'-0" 13'-0" 39'-0"
1" 11'-11" 12'-0" 4'-1"
6'-0" 13'-6" 3'-0" 23'-0" 3'-0" 23'-2" 6'-0" 13'-8"
4 DOCK DOORS POTENTIAL OFFICE TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. 70'-5" 3'-6" 3'-6" 3'-6" 19'-0" 19'-0" 14'-11" 1" 3'-0" 11'-6" 5'-8" 3'-0" 7'-0"
4'-0" 6'-5" 6'-2" 6'-5" 6'-5" 6'-2" 6'-5"
41'-0"
11'-6" 3'-4" 19'-0" 7'-2"
6'-6" 6'-0" 6'-6" POTENTIAL OFFICE TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. ARCHITECTURAL FLOOR PLAN OVERALL FLOOR PLAN DRC-A2.01 CHECKED SHEET TITLE SHEET NUMBER JOB No. DRAWN 22-021 No. ISSUANCE DATE REN. 12-31-23 NO. C-33677I HO L RC ST O TE A F CA LI E ED SNE STC VE K . A IA FORN IT H TC NGE STEVE HONG CONSULTANTS Plot Date: 5/19/2022 3:00:29 PM Last Save By: Steve Login: Steve Hong L:\Projects\UCR Group\22-021 UCR Group, Redlands 1980 Park Avenue\03 - Design\05 - Construction Documents\DRC-A2.01.dwg LAND ENGINEERING CONSULTANTS INC. PO BOX 541, 650 AVENUE K CALIMESA CA 92320 909-795-8882 EMAIL: [email protected] ATTN: STEVE RITCHEY CIVIL ENGINEER HUNTER LANDSCAPE 711 FEE ANA STREET PLACENTIA, CA 92870 714-986-2400 EMAIL: [email protected] ATTN: TOM HAYES LANDSCAPE ARCHITECT STEVE HONG 4 5 9 0 M A C A R T H U R B L V D. S U I T E 5 0 0 I R V I N E C A L I F O R N I A 9 2 6 6 0 PROJECT MANAGER: STEVE HONG 714 - 822 - 1171, [email protected] PARK AVENUE GENERAL NOTES 1 CONCRETE TILT UP PANEL. KEYNOTES 2 STRUCTURAL STEEL BUILDING COLUMN STOREFRONT SYSTEM AND GLAZING SEE ELEVATION FOR SPECIFICATION 3 CONCRETE RAMP WITH 42" H CONC. TILT UP GUARD WALL OR BUILDING WALL 4 9'X10' X 24 GA OVER HEAD ROLL UP DOOR, COUNTER BALANCED WITH 24" X 6" VISION PANEL. STANDARD GRADE WITH WHITE FACTORY FINISH 5 12'X14' X 24 GA OVER HEAD ROLL UP DOOR, COUNTER BALANCED WITH 24" X 6"VISION PANEL STANDARD GRADE WITH WHITE FACTORY FINISH. 6 3'X7' HOLLOW METAL DOOR AND FRAME. 78 PROTECTIVE BOLLARD 9 CONCRETE STAIR 10 LONG TERM INTERIOR BICYCLE RACK 11 ROOF ACCESS LADDER 12 ELECTRICAL ROOM 1. REFER TO CIVIL DRAWINGS FOR SLAB ON GRADE FINISH FLOOR ELEVATION ANY DIRECTION OF SLOPE IF ANY. 2. SLOPE POUR STRIP 12" TO EXTERIOR AT ALL MAN DOORS AND DOCK DOORS. SEE STRUCTURAL DRAWINGS FOR POUR STRIP LOCATIONS. 3. ALL DIMENSIONS ARE TO FACE OF CONCRETE PANEL WALL, GRID LINE OR FACE OF STUD UNLESS NOTED OTHERWISE. 4. REFER TO CIVIL DRAWINGS FOR POINT CONNECTION TO OFF-SITE UTILITIES AND CONTRACTOR TO VERIFY ACTUAL UTILITY LOCATIONS. 5. CONTRACTOR TO PROTECT AND KEEP FLOOR SLAB CLEAN. ALL EQUIPMENT TO BE DIAPERED INCLUDING CARS AND TRUCKS TO PREVENT OIL SPILLS. 6. CONCRETE SLAB TO HAVE STEEL FLOAT TROWEL BURNISHED FINISH. 7. ALL FLOOR SLAB NAIL OR BRACE FRAME HOLES SHALL BE FILLED WITH APPROVED 2 PART EPOXY COMPOUND TO MATCH CONCRETE COLOR. 8. PROVIDE MM-EP-90 AT CONTROL/EXPANSION JOINTS AT THE SPEEDBAY ONLY. PAINT NOTES 1. INTERIOR CONCRETE WALL: SINGLE COAT OF ACRYLIC PAINT ON INTERIOR WALLS. SHERWIN WILLIAMS, "SNOWBOUND" SW 7004 - FLAT SHEEN. 2. ALL STRUCTURAL STEEL MEMBER INCLUDING COLUMNS, LEDGERS, JOISTS, GIRDERS SHALL RECEIVE LIGHT GRAY SHOP PRIMER. ANY FIELD WELDS SHALL BE TOUCHED UP TO MATCH SHOP PRIMER. 3. STRUCTURAL COLUMNS SHALL, SHALL RECEIVE A COAT OF OSHA YELLOW SAFETY WARNING COLOR, PAINT UP TO 12' ABOVE FINISH FLOOR. 4. ARCHITECTURAL COATINGS REQUIRE USE OF HVLP SPRAYING EQUIPMENT OR MINIMUM TRANSFER RATE OF AT LEAST 50% OR MANUAL APPLICATION TECHNIQUE. 5. PAINT SHALL BE OF "SUPER COMPLIANT" LOW VOC PER SCAQMD RULE 1113. 1/8" = 1' SCALE ENLARGED FLOOR PLAN 2 1" = 20' SCALE OVERALL FLOOR PLAN 1 TRUE NORTH TRUE NORTH Redlands Regular Meeting of 12-03-24 68 of 875
TYP. 200'-5" 60'-0" 70'-0" 70'-5" TYP.
38'-6"
38'-6" TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. 41'-0" 52'-0" 29'-6" 3'-6" 8'-0" 12'-6" 24'-0" 7'-9" 7'-9" 14'-9" 22'-6" 4'-0"
2'-0"
2'-0" TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. 10'-0" 5'-0" 10'-0" 15'-6"
40'-6" F.F. T.O.P. TVTVTVTVTVTV TVTVTVTVTVTV TV TVTVTVTV TV TVTVTVTVTVTV TVTVTVTVTVTV TS TS TS TS TS TS 238'-0" 41'-0" 52'-0" 52'-0" 52'-0" 41'-0" 38'-6"
38'-6" TYP. TYP. TYP. TYP. TYP. TYP. TYP. 238'-0" 41'-0" 39'-0" 13'-0" 52'-0" 52'-0" 41'-0" 38'-6"
38'-6" TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. 200'-5" 70'-5" 70'-0" 60'-0" 38'-6"
38'-6" TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. ARCHITECTURAL ELEVATIONS ELEVATIONS DRC-A3.01 CHECKED SHEET TITLE SHEET NUMBER JOB No. DRAWN 22-021 No. ISSUANCE DATE REN. 12-31-23 NO. C-33677I HO L RC ST O TE A F CA LI E ED SNE STC VE K . A IA FORN IT H TC NGE STEVE HONG CONSULTANTS Plot Date: 5/19/2022 3:01:30 PM Last Save By: Steve Login: Steve Hong L:\Projects\UCR Group\22-021 UCR Group, Redlands 1980 Park Avenue\03 - Design\05 - Construction Documents\DRC-A3.01.dwg LAND ENGINEERING CONSULTANTS INC. PO BOX 541, 650 AVENUE K CALIMESA CA 92320 909-795-8882 EMAIL: [email protected] ATTN: STEVE RITCHEY CIVIL ENGINEER HUNTER LANDSCAPE 711 FEE ANA STREET PLACENTIA, CA 92870 714-986-2400 EMAIL: [email protected] ATTN: TOM HAYES LANDSCAPE ARCHITECT STEVE HONG 4 5 9 0 M A C A R T H U R B L V D. S U I T E 5 0 0 I R V I N E C A L I F O R N I A 9 2 6 6 0 PROJECT MANAGER: STEVE HONG 714 - 822 - 1171, [email protected] PARK AVENUE 1/8" = 1' SCALE ENLARGED WEST ELEVATION 5 1/16" = 1' SCALE NORTH ELEVATION 2 GENERAL NOTES 1KEYNOTES 2 CONCRETE PANEL JOINT 3 PAINTED CONCRETE REVEAL. 4 9' X 10' OVER HEAD DOCK HIGH DOOR 12' X 14' OVER HEAD GRADE LEVEL DOOR 5 ALUMINUM STOREFRONT GLAZING SYSTEM. SEE GLAZING LEGEND 67 3'X7' HOLLOW METAL DOOR AND FRAME. GLAZING LEGEND 1. ALL PAINT COLOR CHANGES TO OCCUR AT INSIDE CORNERS UNLESS NOTED OTHERWISE. 2. ALL PAINT FINISHES ARE TO BE FLAT UNLESS NOTED OTHERWISE. 3. STOREFRONT CONSTRUCTION: GLASS, METAL ATTACHMENTS AND LINTELS SHALL BE DESIGNED TO RESIST WIND EXPOSURE "C" WINDS. CONTRACTOR SHALL SUBMIT SHOP DRAWINGS PRIOR TO INSTALLATION. 4. CONTRACTOR SHALL FULL PAINT ONE CONCRETE PANEL WITH SELECTED COLORS. ARCHITECT AND OWNER SHALL APPROVE PRIOR TO PAINT REMAINDER OF BUILDING. 5. BACK SIDE OF PARAPETS TO HAVE SMOOTH FINISH AND BE PAINTED WITH ELASTOMERIC PAINT. 6. FOR SPANDREL GLAZING, ALLOW SPACE BEHIND SPANDREL TO BREATH BY PROVIDING A MINIMUM 34" DIAMETER HOLE ON THE CORNER. 7. USE ADHESIVE BACK WOOD STRIPS FOR ALL REVEAL FORMS. 8. FIRST COAT OF PAINT TO BE ROLLED-ON AND THE SECOND COAT TO BE SPRAYED ON. 9. WATER BLAST EXTERIOR FACE OF BUILDING WALLS PRIOR TO PAINT. 10. ALL CONCRETE PANEL JOINTS SHALL BE CLEARED OF DEBRIS BY PRESSURING WASHING THE CAVITY AND GRIND ANY SHARP EDGES PRIOR TO APPLY PANEL CAULK JOINT. 11. ALL EXTERIOR DOORS AND LOUVERS SHALL BE FABRICATED AND WEATHER STRIPPED TO WITHSTAND WIND EXPOSURE "C" 12. CONTRACTOR TO PROVIDE MOCK UP PAINT FOR OWNER AND ARCHITECT'S APPROVAL PRIOR TO COMMENCING THE WORK. CONCRETE TILT UP WALL, SEE PAINT AND FINISH LEGEND BELOW 8 4'X8' PAINTED METAL LOUVER 9 ROOF DRAIN TEMPERED VISION GLASS TEMPERED CONCRETE BACKED SPANDREL GLASS OFFICE / POTENTIAL OFFICE AREAS: VITROGLAZING, VISTACOOL (2) PACIFICA + SOLARBAN 60 (3) VLT: 26, SHGC: 0.17, U VALUE: 0.29 1" INSULATED UNIT WITH 12" AIRSPACE AND (2) 14" UNITS WAREHOUSE GLAZING AREA: SINGLE PANE 14" VITROGLAZING VISTALCOOL PACIFICA. COLOR / FINISH LEGEND SHERWIN WILLIAMS PURE WHITE SW 7005 SHERWIN WILLIAMS OLYMPUS WHITE SW 6253 SHERWIN WILLIAMS GRAY SCREEN SW 7071 SHERWIN WILLIAMS CYBER SPACE SW 7075 SHERWIN WILLIAMS CITY SCAPE SW 7067 CANOPY: REYNOBOND COLORWELD 500 XL NIGHTFALL METALLIC 10 VINE WALL MESH. OMEGA ECO MESH 1/16" = 1' SCALE SOUTH ELEVATION 4 WEST ELEVATION 1/16" = 1' EAST ELEVATION SCALE 3 1/16" = 1' SCALE 1 Redlands Regular Meeting of 12-03-24 69 of 875
Redlands Regular Meeting of 12-03-24 70 of 875
Redlands Regular Meeting of 12-03-24 71 of 875
BUILDING 01-01 01-02 01-04 01-03 01-04 01-05 01-06 01-05 01-07 01-01 01-08 01-09 01-10 PARK AVE NEW JERSEY 01-11 01-12 01-08 PLANT SCHEDULE 01-01 01-02 01-03 01-04 01-05 01-06 01-07 01-08 01-09 01-10 01-11 01-12 REFERENCE NOTES SCHEDULE ..\..\..\DRAW\LAND ENGINEERING\UCR-PARK AVE\ARCHDWGS\5=24-22 PDF SITE PLAN CALCS\SITE S.F. CALCS.JPG North 20 0 20 40 60 Scale 1" = 20' PRELIMINARY-NOT FOR CONSTRUCTION CLP-1 LANDSCAPE PLAN PROJECT LOCATION VICINITY MAP NTS REVISIONS OF SHEETS SHEET SCALE JOB NO. DATE CHECKED BY DESIGNED BY DRAWN BY UNDERGROUND SERVICE ALERT CALL: TOLL FREE 811 TWO WORKING DAYS BEFORE YOU DIG 1980 W. PARK AVENUE
REDLANDS, CA 92373
UCR PARK AVENUE exp. date signature date 10/22 5/25/22

INDUSTRIAL WAREHOUSE MAWA AND ETWU CALCULATIONS

CONCEPTUAL
Redlands Regular Meeting of 12-03-24 72 of 875
City of Redlands

REQUEST FOR PLANNING COMMISSION ACTION
Planning Commission Agenda Item NO. 4. C.

Meeting Date: 12/13/2022
APPLICANT:

UCR Group, LLC
(PROJECT PLANNER: CATHERINE LIN, PRINCIPAL PLANNER)
PUBLIC HEARING to consider the following development applications for a vacant 2.56-acre lot located at 1980 West Park Avenue, at the northeast corner of West Park Avenue and New Jersey Street (APN: 0292-153-20-0000), in the Commercial Industrial (EV/IC) district of the East Valley Corridor Specific Plan.

1. Consideration of a Socio-Economic Cost/Benefit Study prepared for the proposed project in accordance with Measure U.

2. Consideration of Commission Review and Approval No. 949 – A request to construct a new warehouse building totaling 48,079 square feet to include 42,579 square foot of warehouse space and 5,500 square foot of office space, and related site improvements including parking lot, driveways, landscape, lighting, walls, and utility connections. The proposed project qualifies for exemption from environmental review in accordance with Section 15332 (In-Fill Development Projects) of the California Environmental Quality Act (CEQA) Guidelines.

3. Consideration of Street Vacation No. 190 – A request to vacate excess public right-of-way that is 2 feet wide and approximately 361.45 feet in length, along the western property line of the subject property along New Jersey Street. The street vacation proposal qualifies for exemption from environmental review in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines.

SYNOPSIS

1. General Plan Designation: Commercial/Industrial

2. Existing Zoning: Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan

3. Surrounding Zoning: EV/IC District to the north, south, east, and west

4. Existing Land Use: There are presently two residential homes, a detached garage, and RV storage on the property.

5. Surrounding Land Use:

North: Multi-tenant office and light industrial uses
South: Office and warehouse uses
West: Office and light industrial uses
East: Office and light industrial uses

6. Area/Topography: The parcel is generally flat in topography.

7. Environmental Determination: Exempt from CEQA Guidelines pursuant to Section 15332 (In-Fill Development Projects)
Redlands Regular Meeting of 12-03-24 73 of 875

8. Socio-Economic/Cost Benefit
Study:

A Socio-Economic Cost/Benefit Study was prepared, and the project has a positive ratio of +14.71.

9. Planning Commission
Submittal Dates:
(A) Date Submitted:
(B) Date Accepted As Complete:
(C) Planning Commission Meeting:

May 26, 2022
October 14, 2022
December 13, 2022

PROPOSAL
The applicant proposes to construct a new warehouse building totaling 48,079 square feet, to include 41,579 square feet of warehouse space and 5,500 square feet of office space, on a 2.56 acre property located at 1980 W. Park Avenue (APN: 0292-153-20) (see Attachment A – Location Map and Aerial Photo). Also, the developer requests to vacate excess public right-of-way 2 feet in width and 361.45 feet in length, along the western frontage of the property. The development includes necessary on-site improvements including parking, landscaping, sidewalk, parkway, streetlights, curb and gutter (see Attachment B - Site Plan).

BACKGROUND
The property and surrounding sites were used for citrus production until the 1980s. According to historic aerial photographs, the citrus groves on the site were removed by 1994, and the site has been utilized as a residential use since. Adjacent properties to the north, south, and east have been developed as warehouse uses, while the adjacent property to the west was developed as an office complex. The project site is located within the East Valley Commercial Industrial (EV/IC) District.

ANALYSIS
A) General Plan

The project site has a land use designation as Commercial/Industrial on the General Plan Land Use Map, which is intended for a compatible mix of commercial, manufacturing, and light industrial uses (see Attachment C – General Plan Land Use Map). The 2035 General Plan states that this land use category includes flex commercial space as well as business parks, and supports uses such as commercial retail, services, and manufacturing. The proposed speculative warehouse building would be consistent with the Commercial/Industrial land use designation. The proposed use is consistent with the applicable goals and polices of the General Plan as listed below.
4-P.10: Ensure that that scale and character of new development is appropriate for surrounding terrain and the character of existing development.
4-P.19: Provide lands to accommodate a wide range of light industrial uses including research and development, manufacturing, agricultural processing, and logistics near transportation corridors in areas where low- to moderate-intensity operations would be sufficiently buffered. 4-P.20: Provide for the concentration of office, industrial, and commercial uses in appropriate locations near transportation corridors to encourage the development of employment centers and reduce the potential for land use conflicts with sensitive uses.

B) East Valley Corridor Specific Plan
Redlands Regular Meeting of 12-03-24 74 of 875

The site is located within the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan, which is intended to serve a regional area with a wide variety of wholesale, warehouse, light manufacturing, retail and service uses (see Attachment D – Zone Map). The proposed warehouse building will be consistent with the intent of the EV/IC District. The proposed project will meet all applicable development standards of the EV/IC District (see Attachment E – Table of EV/IC Zoning Standards), as summarized in Table 1.

Development Standard Requirement Proposed Complies
Lot Area 12,000 sq. ft. 111,513 sq. ft. Yes
Lot Width 100 ft. 380 ft. Yes
Lot Depth 150 ft. 295 ft. Yes
Floor Area Ratio 0.8 max. 0.43 Yes
Building Height 50 ft. 38.5 ft. Yes
Front Setback 25 ft. 25'- New Jersey St.
25' - W. Park Ave Yes
Side Setback 0 ft. Side (North): 6 ft. Yes
Rear Setback 0 ft. Rear (South): 5.5 ft. Yes
Lot Coverage 50% max. 39% Yes
Site Landscaping 15% min. 16% Yes
Parking Lot Landscaping Min. 7% of total area 15% Yes
Table 1 - Summary of Development Standards for the EVIC/District

C) Commission Review and Approval

Proposed Use: The proposed development is a new warehouse totaling 48,079 square feet. The intended tenant of the proposed warehouse also has facilities in nearby warehouses, and the proposed warehouse will support the company’s expansion. In terms of business hours, two work shifts are anticipated. The first shift is anticipated to run from 7:00 a.m. to 5:00 p.m., while the second shift is anticipated to run from 4:00 p.m. to midnight. The anticipated employment of the facility is anticipated to range between 87 to 100 full-time employees.

Elevations and Building Design: The architectural design incorporates pop-ups and recessed elements, as well as roof parapets at varying heights. The building will incorporate a color palette consisting of three shades of grey and white colors at the indented concrete panels to create visual interest and variation. In addition, the applicant is proposing to use blue reflective glazing for the windows, as well as for both floors at the street corner and at the entrance to the parking lot to allow light into the building, and to create a sense of opening. Furthermore, painted metal louver will be installed along the west elevation facing New Jersey Street, as well as at the street corner of W. Park Avenue and New Jersey Street. Finally, the design also incorporates trellis to accommodate vines. See Attachment B-3 - Elevations & Renderings.

Parking and Circulation: The proposed project will provide 85 spaces and complies with the requirement for 85 spaces. The parking stall dimensions proposed for the standard parking spaces are 9 feet in width by 18 feet in depth with a 1-foot clear area for overhang. As indicated in Table 2, the project complies with the minimum parking requirements.

Redlands Regular Meeting of 12-03-24 75 of 875

Parking Requirement Spaces
Required
Spaces
Provided
Office: 1 space/250 square feet of gross floor area 22 spaces 22 spaces Warehouse: 1 space/500 square feet of gross floor
area up to 20,000 square feet 40 spaces 40 spaces
Warehouse: 1 space/1,000 square feet of gross floor
area over 20,000 square feet 23 spaces 23 spaces
TOTAL 85 spaces 85 spaces
Table 2. Parking Requirement
Proposed parking spaces are either to be located behind the building, or are sufficiently setback from the streets. A total of four dock doors are proposed along the rear/west elevation of the building (i.e., not visible from public right-of-way) for truck deliveries.

Walls & Fences: In order to maintain an open front yard setback consistent with surrounding properties, the applicant is not proposing any fencing within the front yard areas facing Park Avenue and New Jersey Street. Along the northerly property line (an adjacent warehouse use), a six-foot high block wall will be constructed to secure the property. Along the westerly property line (adjacent to another existing warehouse use), the applicant is proposing to keep the existing six-foot high chain link fence in place.

Landscaping: The proposed plant palette consists of a combination of trees, shrubs, accent plants, and ground cover (see Attachment B-4 – Landscape Plans). The minimum landscaping requirement is 15% for industrial uses, and the proposed project provides 16% (or 18,514 square feet) of landscaping. In addition, a minimum of 7% of landscaping is required for the parking area, and the project provides 11% (or 5,738 square feet).

The trees that were selected were reviewed and approved by the Facilities & Community Services Department. The selected species include Weeping Bottlebrush, Shademaster Locust, Flaxleaf Paperbark, Keith Davey Chinese Pistache, and Long Leafed Yellow Wood Column.

Furthermore, 82% of the trees proposed to be planted within the parking lot area are evergreen trees, therefore meeting the requirement of at least 50% evergreen trees for the parking lot area.

D) Architectural Review Criteria

It is intended that design submittals be compatible with the character of adjacent and surrounding developments, and that they be of comparable composition, materials, textures and colors. Conformance is evaluated based on the following seven criteria. The proposal will also comply with the applicable architectural design guidelines for commercial buildings (see Attachment F – Table of Architectural Design Guidelines).

1. Site layout, orientation, location of structures and relationship to one another, as well as open spaces and topography.

The proposed site layout, building orientation, location of structures and relationship to one another are physically suitable in size and shape to support the development. The site will be accessed via three two-way driveways – one facing New Jersey Street and two facing W. Park Avenue. The site layout and driveway design meets all applicable development standards of the Redlands Regular Meeting of 12-03-24 76 of 875
EVCSP.

2. Harmonious relationship of building with existing and proposed adjoining developments.

The project site is surrounded by light industrial development to the north, south, and east, as well as an office complex to the west. The proposed building and use are compatible with the context of the area which is primarily composed of light industrial uses.

3. Maximum height, area, setbacks and overall mass of building, as well as other structures such as walls, screens, towers or signs, and effective concealment of all mechanical equipment.

The proposed project meets all applicable development standards of the Commercial Industrial (EV/IC) District of the EVCSP including floor-area ratio, setbacks, building height, and lot coverage. The proposed building will have an overall height of approximately 38.5 feet and any proposed roof-mounted mechanical equipment will be screened from the public right-of-way through the incorporation of parapet walls. In addition, the loading dock area will be screened through the placement of the building from the public right-of-way.

4. Harmony of construction materials and colors in relation to all exterior elevations.

The proposed architectural design of the building is consistent with the surrounding development in terms of material, color, and scale. The design of the building provides variation in parapet height, pop outs, as well as use of glass materials along all four elevations of the building particularly the street corner. A white and grey-scale color palette was selected consisting of six shades of gradient from white to nightfall metallic grey. In addition, metal louvers are proposed along the west elevation facing New Jersey Street to create visual interest.

The applicant is also proposing to install multiple trellises for growing vines. The proposed building material and selected colors are in harmony with each other. And relates well with the proposed architecture.

5. Location and type of planting, with due regard for the preservation of specimen trees upon a site.

Landscaping is proposed along the front yard setback area facing W. Park Avenue and New Jersey Street, as well as within the proposed parking lot area. The proposed landscaping consists of groundcovers, shrubs, vines, and trees. A total of 51 trees are proposed to be planted. The proposal meets the landscaping requirements of the East Valley Corridor Specific Plan in terms of the landscaping requirement within parking areas and the requirements for street trees. Industrial uses that are located within the EVCSP are required to provide a minimum of 15% of landscaping. The project provides 18,514 square feet (or 16%) of landscaping.

6. Design and appropriateness of signs in relation to the architectural style of the building.

No signs are proposed as part of this application. The East Valley Corridor Specific Plan indicates that signs within the EV/IC District would utilize the sign standards for the C-4.

Highway Commercial District. Any future wall signs would be reviewed administratively and would require a sign permit. In addition, any future monument signs would be processed with a Commission Sign Review and would require separate approval by the Planning Commission.

7. Glazing or image reflective surfaces (specular reflectance) shall be limited to a maximum reflectance value of twenty five percent (25%). "Specular reflectance" means any mirror like reflection, as contrasted to diffused reflection from such surfaces as concrete or vegetation.

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The project proposes the use of blue reflective glazing. To ensure compliance with the EV/IC District development standards, a condition of approval has been added to the project that glazing or image reflective surfaces (specular reflectance) shall be limited to a maximum reflectance of 25%.

E) Street Vacation

The developer is requesting that the City vacate a portion of excess right-of-way along the project’s frontage along the westerly side along New Jersey Street (see Attachment G – Street Vacation Exhibit). The proposal will vacate two feet (2'0") of right-of-way, approximately 361 linear feet in length, on the east side of New Jersey Street. California Government Code Section 65402(a) requires that prior to considering a vacation or abandonment of public right-of-way, the planning agency (Planning Commission) shall review the matter and render its report as to the vacation being in conformity with the City’s General Plan.

The vacation will allow the applicant to maintain the required 25-foot front yard setback, and maintain the excess public street right-of-way as landscaping improvement for the proposed warehouse. The Municipal Utilities & Engineering Department has reviewed the street vacation and dedication plans for consistency, and has expressed no concerns regarding the street vacation.

General Plan Conformity: The 2035 General Plan, Chapter 5 (Figure 5-5: Roadway Classification), designates New Jersey Street as a local road. In accordance with Figure 5-6 (Illustrative Street Sections), local streets shall have a minimum half-width of 33 feet and a full width of 64 feet for the public right-of-way. Figure 5-6 also indicates that the street sections are illustrative only, and that minor variations and deviations from dimensions are permitted and would therefore not require a General Plan Amendment. The proposal is consistent with the following General Plan policies.

Policy 5.P-11: Implement standards for pavement design and roadway and intersection striping so streets are accessible by all users and all modes, and safety is improved.

Policy 5-A.52: Allow the City Engineer to require additional right-of-way and pavement width for local and collector roads in the Commercial, Commercial/Industrial, Light Industrial, and Public/Institutional land use designations based on existing street sections, traffic volumes, and truck traffic.

F) Socio-Economic Cost/Benefit Study

A Socio-Economic Cost/Benefit Study was prepared for this project (see Attachment H-1) per Measure U. According to the Cost/Benefit Model used by the City, the project is expected to result in annual non-residential revenues of $18.98 per square-foot to the City upon project implementation, and annual ongoing costs of $1.29 per square foot. The surplus is $17.69 per square foot, for a cost/benefit ratio of +14.71. The complete Cost/Benefit Model results are attached herein (see Attachment H-2).

ENVIRONMENTAL REVIEW
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The project qualifies for categorical exemption from environmental review pursuant to Section 15332 (In-Fill Development Projects) of the California Environmental Quality Act (CEQA) Guidelines. Section 15332 pertains to infill development sites and the proposal meets all the conditions for the exemption, as discussed below.

a. The project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designations and regulations; b. The proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses;
c. The project site has no value as habitat for endangered, rare or threatened species; d. Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality; and
e. The site can be adequately served by all required utilities and public services.

The proposal meets all criteria above to utilize Section 15332 for infill development projects. The project complies with the General Plan land use designation as “Commercial/Industrial” as well as the EV/IC zoning designation and applicable development standards. The subject lot is located is 2.56 acres in size and surrounded by urban uses. The site is surrounded by other industrial developments and has no value as habitat for endangered, rare or threatened species. The proposed warehouse use is consistent with the General Plan and zoning, and there is no information or evidence that the project is likely to result in any significant effects relating to traffic, noise, air quality, or water quality. The project site, as well as parcels in the surrounding area, currently receive utilities and public services from the City. In conclusion, the proposed project meets all of the criteria for categorical exemption from environmental review pursuant to Section 15332 (In-Fill Development Projects) of the California Environmental Quality Act (CEQA) Guidelines.

FINDINGS
Commission Review and Approval

1. The site for the intended use is adequate in size and shape to accommodate the use, and all of the required yards, setbacks, walls or fences, landscaping and other features will adjust the use to those existing or permitted future uses of land in the neighborhood.

The project site will be developed with a concrete tilt-up warehouse building, and the proposed use is permitted in the zoning district. The project meets the applicable development standards of the Commercial Industrial (EV/IC) District including setbacks, lot coverage, and floor area ratio. The proposed use will be compatible with the surrounding uses that are located in the vicinity of the project site, which primarily consist of light industrial uses.

2. The site for the proposed use relates to streets and highways which are properly designed and improved to carry the type and quantity of traffic generated or to be generated by the proposed use.

The site has access to local streets and highways which are designed to carry the type and quantity of traffic that will be generated by the proposed use. The site will have access via three two-way driveways (one facing New Jersey Street and two facing W. Park Avenue). Access to the project site vicinity can be provided via nearby major arterials including Redlands Boulevard, California Street, and Alabama Street.

3. The conditions set forth in the approval and those shown on the approved site plan are deemed necessary to protect the public health, safety and general welfare.

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The conditions of approval for the project will protect the public health, safety, and general welfare. The project site will be developed in accordance with standard engineering design requirements as well as standard building code and fire code requirements. The project has been conditioned to comply with the applicable provisions of the Redlands Municipal Code and the provisions of the East Valley Corridor Specific Plan.

Request to Waive Undergrounding Utilities (RMC 17.17.020)

4. The subdivision is within an area where existing utilities have not been undergrounded and that deferral will be allowed because underground is impractical due to physical constraints, or the surrounding neighborhood is absent of similar improvements.

The applicant is requesting to waive the requirement to underground one overhead fiber optic pole along West Park Avenue. The project site is in an area where existing utilities have not been undergrounded, as utilities poles on both sides of West Park Avenue to the west of the project site have not been undergrounded, and only partial undergrounding of utilities have been completed for the segment of West Park Avenue to the east of the project site. In addition, this segment of New Jersey Street has similar condition as West Park Avenue where most of the utilities poles have not been undergrounded. Therefore, this finding may be made.

5. Overhead utilities will have no significant visual impact.

The visual character and quality of West Park Avenue along the project’s frontage and the surrounding area will not be detrimentally affected by deferring the undergrounding of utility lines. The applicant is required to pay the estimated cost of undergrounding along the project frontages. Fees collected in lieu of undergrounding are to be used by the City to fund undergrounding of utilities in the future. Deferring the undergrounding is not expected to result in any significant visual impacts since the aforementioned utility lines will remain as-is surrounding the subject property, and the project will not contribute to any additional visual impact.

Therefore, this finding may be made.

RECOMMENDATIONS
Staff recommends that the Planning Commission adopt Resolution No. 1605 and approve Commission Review & Approval No. 949 and the Socio-Economic Cost/Benefit Study prepared for the project. Further, staff recommends that the Planning Commission adopt Resolution No. 1606 to determine that Street Vacation No. 190 is in conformance with the City’s General Plan.

MOTIONS
If the Planning Commission concurs with Staff's recommendation, the following motions have been provided:
"I move that the Planning Commission adopt Resolution No. 1605 to approve the Socio-Economic Cost/Benefit Study for the project and approve Commission Review & Approval No. 949, based on the findings contained in the staff report, and subject to the attached Conditions of Approval."
"I move that the Planning Commission adopt Resolution No. 1606 and determine that Street Vacation No. 190 is in conformance with the City’s General Plan." Redlands Regular Meeting of 12-03-24 80 of 875
Attachments
Attachment A: Location Map & Aerial Photo
Attachment B-1: Site Plan
Attachment B-2: Floor Plan
Attachment B-3: Elevation & Color Renderings
Attachment B-4: Landscape Plan
Attachment C: General Plan Land Use Map
Attachment D: Zone Map
Attachment E: Table of EV/IC Zoning Standards
Attachment F: Table of Architectural Guidelines
Attachment G: Street Vacation legal description & exhibit Attachment H-1: Socio-Economic Cost/Benefit Study
Attachment H-2: Socio-Economic Cost/Benefit Model
Attachment I-1: Resolution No. 1605 (Commission Review & Approval) Attachment I-2: Engineering Conditions of Approval
Attachment J: Resolution No. 1606 (Street Vacation)
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1 I:\cmo\Resolutions\8648 Approving One Year Extension for CRA No. 949.docx-ms RESOLUTION NO. 8648

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

APPROVING A ONE-YEAR EXTENSION OF TIME TO THE EXPIRATION DATE FOR COMMISSION REVIEW & APPROVAL NO. 949 FOR THE
CONSTRUCTION OF A 48,079 SQUARE-FOOT LIGHT INDUSTRIAL
BUILDING ON 2.56 ACRES LOCATED AT THE NORTHEAST CORNER OF WEST PARK AVENUE AND NEW JERSEY STREET.

WHEREAS, UCR Group, LLC, has submitted an application for Extension of Time No. 1 to construct a 48,079 square foot light industrial building with ancillary office space on a 2.56- acre parcel located at the northeast corner of New Jersey Street and West Park Avenue (APN:
0292-153-20-0000) in the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan; and
WHEREAS, on December 13, 2022, the Redlands Planning Commission held a public hearing, and adopted Resolution No. 1605 to approve Commission Review& Approval No. 949; and
WHEREAS, on December 13, 2022, the Redlands Planning Commission adopted Resolution No. 1606 recommending approval to the City Council for Street Vacation No. 190 for the project; and
WHEREAS, Redlands Municipal Code section 18.12.130 permits an applicant to request a one-year extension of time to extend the expiration date for a Commission Review & Approval, provided the total number of such one-year extensions do not exceed three; and WHEREAS, the applicant intends to develop the project approved by Commission Review & Approval No. 949, and requests the extension to allow more time to secure appropriate funding and submit construction plans for plan check; and
WHEREAS, following the meeting for the extension of time to Commission Review & Approval No. 949, the City Council determined that the approval of the requested one-year extension of time is in the best interests of the public health, safety, and general welfare.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. California Environmental Quality Act. Approval of this Resolution is exempt from further environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act, as there is no possibility of any potentially significant environmental effects as a result of the Extension of Time. Planning Commission Resolution No. 1605 was adopted on December 13, 2022, and determined the project was exempt from environmental review in accordance with the California Environmental Quality Act. There are no changes proposed to the approved project as part of the Extension of Time.

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2 I:\cmo\Resolutions\8648 Approving One Year Extension for CRA No. 949.docx-ms SECTION 2. Approval of Extension of Time. The proposed one-year extension of time for Commission Review & Approval No. 949 is hereby approved in accordance with Redlands Municipal Code Section 18.12.130.

SECTION 3. Expiration Date. The new expiration date for Commission Review & Approval No. 949 shall be December 13, 2025. The project shall remain subject to all original Conditions of Approval (contained in Planning Commission Resolution No. 1605).

SECTION 4. Effective Date. This Resolution shall become effective upon adoption.

ADOPTED, SIGNED AND APPROVED this 3
rd day of December, 2024.

Eddie Tejeda, Mayor
ATTEST:

Jeanne Donaldson, City Clerk
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3 I:\cmo\Resolutions\8648 Approving One Year Extension for CRA No. 949.docx-ms I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 3 rd day
of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jeanne Donaldson, City Clerk
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City Council Meeting I. 6.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Reject all bids received for the Redlands Fire Department Household Hazardous Waste Collection Site Metal Canopy; bids received exceed the available budget (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council reject all bids received for the Redlands Fire Department Household Hazardous Waste Collection Site Metal Canopy project.

RECOMMENDATION:

Staff recommends that the City Council reject all bids received for the Redlands Fire Department Household Hazardous Waste Collection Site Metal Canopy project.

DISCUSSION:

The Redlands Fire Department Household Hazardous Waste Collection Site Metal Canopy, project number FCS08272024KG, includes labor and materials to install a concrete slab with a metal overhead canopy to be used for household hazardous waste collection for the community.

On September 18, 2024, the City Clerk's office received and opened 14 bids for the project. Staff evaluated the bids for conformance with the City's purchasing ordinance, and verified the total prices as shown in the table below.

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BIDDER BID
AMOUNT
Cornerstone CC, Victorville, CA

$399,500.00
MWC Group, Inc., Adelanto, CA $421,380.32
Vet Corps Contracting, Inc., Temecula, CA $466,775.00
*Facility Builders & Erectors, Anaheim, CA $475,000.00
**Total Western, Paramount, CA $491,000.00
Rhome Profile Construction, Bellflower, CA $494,819.39
Oaktree Engraving & Monuments $549,000.00
MLC Constructors Inc., Corona, CA $659,841.00
Corner Keystone Construction Corp., Covina, CA $677,880.00 ***Jergensen Concrete, Inc., Phelan, CA $686,371.62
R. Dependable Construction, San Bernardino, CA $749,000.00 Metro Builders & Engineers Group, Newport
Beach, CA $750,525.00
Elegant Construction, Irvine, CA $800,000.00
Blackstone Builders, Inc., Corona, CA $923,312.00
*Bid disqualified -No labor and material breakdown ** Bid disqualified-No signature on bid ***Bid disqualified -Bid response did not reflect revised pricing as specified in Addendum 1 Funding for this project was to be provided by a grant from CalRecycle in the amount of $244,500. The bids received exceeded the available budget and construction cost estimate for the project. No additional funding has been allocated for this project. Therefore, staff recommends the rejection of the bids received for the project.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

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REVIEWED BY:

Janice McConnell, Assistant City Manager
Donald Craw, Senior Manager
PREPARED BY:

Kathleen Giorgianni, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: No
Appropriation Required Y/N: No
Amount: 0
Budgeted Y/N: No
Discussion:

Attachments
City Clerk's Report
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City Council Meeting I. 7.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Reject all bids received for the Joslyn Senior Center HVAC and Roofing project; bids received exceed the available budget (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council reject all bids received for the Joslyn Senior Center HVAC and Roofing project.

RECOMMENDATION:

Staff recommends that the City Council reject all bids received for the Joslyn Senior Center HVAC and Roofing project.

DISCUSSION:

The Joslyn Senior Center HVAC and Roofing project, FCS06102024KG, includes labor and materials to provide new roofing and HVAC for the Center. On August 12, 2024, the City Clerk's office received and opened 3 bids for the project. City staff evaluated the bids for conformance with the City's purchasing ordinance, and verified the total prices as shown in the table below.

BIDDER BID AMOUNT
*MMJ Construction, Temecula, CA $663,211.00
Rhome Profile Construction, Bellflower, CA $712,017.00
Best Contracting Service, Gardena, CS $859,559.98
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*Disqualified - did not acknowledge revised price sheet in Addendum 1 The bids received exceeded the available budget and construction cost estimate for the project. Therefore, staff recommends the rejection of the bids received for the project.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
PREPARED BY:

Kathleen Giorgianni, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: No
Appropriation Required Y/N: No
Amount: 0
Budgeted Y/N: No
Account No.: N/A
Discussion:

Attachments
City Clerk's Report
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City Council Meeting I. 8.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Professional Services Agreement with Jacob Green & Associates, Inc in the amount of $71,950 for the development and implementation of an Emergency Management Comprehensive Training and Exercise program (Fire Chief Sessler)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve the Professional Services Agreement in the amount of $71,950, with Jacob Green & Associates, Inc for the development and implementation of an Emergency Management Training and Exercise program.

RECOMMENDATION:

Staff recommends the City Council approve the Professional Services Agreement with Jacob Green & Associates, Inc for the development and implementation of an Emergency Management Training and Exercise program. This initiative aims to ensure that Redlands is well-prepared to respond to and mitigate any potential disasters or community crises.

DISCUSSION:

An efficient Emergency Operations Center (EOC) is crucial for effective emergency management. It serves as the central hub for coordination, communication, and decision-making during disasters or crises. An efficient EOC ensures that resources are allocated swiftly, information is shared effectively, and all agencies involved work collaboratively. This streamlined approach minimizes confusion and enhances the overall response, ultimately saving lives and reducing damage to the community. Training and exercises are equally important for emergency management as they prepare personnel to effectively utilize the EOC's resources and systems under pressure. Regular Redlands Regular Meeting of 12-03-24 112 of 875
effectively utilize the EOC's resources and systems under pressure. Regular training helps staff become familiar with protocols, tools, and procedures; ensuring that everyone is ready to respond when emergencies arise. Exercises simulate real-life scenarios, allowing teams to practice their roles, identify areas for improvement, and strengthen coordination among various agencies.

Together, these elements enhance the preparedness and resilience of the community, ensuring a more effective response during actual emergencies.

Jacob Green & Associates, Inc along with their team, bring extensive experience in Emergency Management, having collaborated with a diverse range of clients throughout Southern California, including special districts, local municipalities, the Governor's Office of Emergency Services (CalOES), and the Federal Emergency Management Agency (FEMA). Under the Professional Services Agreement, their services will include training and exercises focused on activating the Emergency Operations Plan, ensuring staff are well-versed in their roles and responsibilities, and managing Emergency Operations Center (EOC) operations.

Jacob Green & Associates, Inc have previously worked with the Redlands Fire Department to develop a plan for the EOC renovation, assess the operational needs of the Redlands EOC, and create the Redlands Emergency Operations Plan, giving them a strong understanding of the specific needs of the Redlands EOC. Staff is therefore requesting that the City Council approve the Professional Services Agreement as a sole source purchase.

ALTERNATIVES:

The City Council may decide not to approve the Professional Services Agreement with Jacob Green & Associates, Inc and may provide alternative direction to staff.

STRATEGIC PLAN:

Priority B - Public Health and Safety
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
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PREPARED BY:

Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: N
Appropriation Required Y/N: N
Discussion:

The total cost for the Emergency Management Training and Exercise Program is $71,950, and sufficient funds have been allocated in the department's FY2024-2025 budget.

Attachments
Sole Source Form
Professional Services Agreement
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AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Emergency Management Training and Exercises (“Agreement”) is made and entered in this 3
rd day of December, 2024 (“Effective Date”), by and
between the City of Redlands, a municipal corporation (“City”) and Jacob Green & Associates, Inc, a California corporation. (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide Emergency Management comprehensive training and conducting exercises services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Rich Sessler, Fire Chief, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by reference.

4.2 Consultant shall complete the Services by June 30, 2025, unless the Services are terminated earlier as provided for herein.

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ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation: Total compensation for Consultant’s performance of the Services shall be in the amount of Seventy One Thousand Nine Hundred Fifty Dollars ($71,950). City shall pay Consultant in accordance with Exhibit “B,” titled “Fee Schedule” which is attached hereto and incorporated herein by this reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

Rich Sessler, Fire Chief Jacob Green, President
Redlands Fire Department Jacob Green & Associates, Inc
35 Cajon Street 1327 Jamboree Rd., Suite 24B
P.O. Box 3005 (mailing) Tustin, CA 92782
Redlands, CA 92373 [email protected]
[email protected] Phone: (626)755-5270
Phone: (909) 798-7600
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a Redlands Regular Meeting of 12-03-24 120 of 875
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A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “C ,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by Redlands Regular Meeting of 12-03-24 121 of 875
4 I:\cmo\Agreements\Jacob & Associates, Inc Emergency Management Training and Exercises Agreement FY24-0068.docx-ms the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to Redlands Regular Meeting of 12-03-24 122 of 875
5 I:\cmo\Agreements\Jacob & Associates, Inc Emergency Management Training and Exercises Agreement FY24-0068.docx-ms perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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6 I:\cmo\Agreements\Jacob & Associates, Inc Emergency Management Training and Exercises Agreement FY24-0068.docx-ms IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS JACOB GREEN & ASSOCIATES, INC
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Jacob Green, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12-03-24 124 of 875
7 I:\cmo\Agreements\Jacob & Associates, Inc Emergency Management Training and Exercises Agreement FY24-0068.docx-ms EXHIBIT "A"

SCOPE OF SERVICES
Training is a crucial component of an effective emergency management program. Consultant recognizes its significance and is committed to providing annual emergency management training and exercises to the City of Redlands team. The primary objectives of these training sessions are:

P A G E 3

1. Activation of the Emergency Operations Plan (EOP): The training will ensure that City staff members are well-versed in the activation procedures of the jurisdiction's EOP. This will enable City staff to effectively initiate the plan during emergencies, ensuring a swift and coordinated response.

2. Understanding Roles and Responsibilities: Participants will gain a comprehensive understanding of their specific disaster roles and responsibilities within the emergency management structure. This will enable them to execute their tasks competently and confidently, contributing to an efficient and well-coordinated response effort.

3. Emergency Operations Center (EOC) Operations: The training will focus on enhancing the participants' knowledge and skills in operating within the EOC. This includes familiarizing City staff with the EOC's functions, communication protocols, decisionmaking processes, and coordination mechanisms. By building their EOC competency, the participants will be better prepared to support effective emergency response and management.

In addition to training sessions, Consultant will design and conduct tabletop exercises (TTX) and functional exercises (FE) to validate the EOC training delivered as part of this task. These exercises will simulate realistic emergency scenarios, allowing participants to apply their knowledge and skills in a controlled environment. The TTX will facilitate discussions and decision-making processes, while the FE will involve active participation and practical demonstrations of emergency response capabilities.

By providing comprehensive training and conducting exercises, Consultant aims to enhance the City of Redlands's emergency management readiness, ensuring that personnel are well-prepared, competent, and confident in executing their roles and responsibilities during emergencies. The training and exercises will contribute to a more resilient and effective response system within the City.

Redlands Regular Meeting of 12-03-24 125 of 875
8 I:\cmo\Agreements\Jacob & Associates, Inc Emergency Management Training and Exercises Agreement FY24-0068.docx-ms Course/Training Descriptions
Course A – Disaster Response for Senior Officials
Time: 2 sessions @ 1.5 hours each (Delivered 2 times over 18 months) Audience: City Senior Officials, Executive Leadership Team Description: This training course will provide City senior officials, such as the Executive Leadership Team and other Senior Officials and Senior Management, with the basic fundamentals of the City’s emergency management systems and infrastructure.

Topics Include:
• Overview of the California Standardized Emergency Management Systems • Overview of the National Incident Management System
• Overview of the City’s Emergency Organization
• Overview and purpose of the City’s EOP
• Overview and function of the City’s EOC
• Purpose and Process for Proclaiming a Local Emergency • Senior Official’s role in preparedness, response, and recovery Note: The Disaster Response for Senior Officials course is designed as a standalone course for those who will not be attending other emergency management training courses in this series.

Course B – Emergency Operations Plan (EOP) Orientation Training Time: 2 sessions @ 1.5 hours each (Delivered 2 times over 18 months) Audience: Senior Staff, EOC Responders
Description: This training course will provide EOC Responders and other City leadership team staff with a foundational understanding of the City’s EOP.

Topics Include:
• Application and activation of the EOP
• Authorities and responsibilities of the City
• Roles and responsibilities of City Departments and other organizations • City’s emergency organization structure
• Preemptive emergency actions
• Concept of emergency response and management
• Integration with county, state, and federal authorities • Role of the City’s Emergency Operations center (EOC)
Course C – EOC Management & Operations Training
Time: 2 sessions @ 4.0 hours each (Delivered 2 times over 18 months) Audience: EOC Responders
Description: This training course will provide EOC Responders with the concepts involved in activating, managing, and operating the City’s EOC.

Topics Include:
• Purpose and overview of the EOC
• Activation policy and criteria for the EOC
• EOC Activation levels
Redlands Regular Meeting of 12-03-24 126 of 875
9 I:\cmo\Agreements\Jacob & Associates, Inc Emergency Management Training and Exercises Agreement FY24-0068.docx-ms • EOC Priorities & Actions
• Roles and responsibilities of the EOC
• EOC assignments and Roles for City Departments and other organizations • City’s EOC organization structure
• The Planning Cycle of the EOC
• The Operational Cycle of the EOC
• Developing an EOC Action Plan
• Deactivating and demobilizing the EOC
Course D - EOC Section Specific Training
Time: 2 sessions @ 4.0 hours each (Delivered 2 times over 18 months) Audience: EOC Responders
Description: This training course will provide EOC Responders with an understanding of the staffing of the EOC Organization and the specific roles and responsibilities of each of the four EOC Sections and each respective EOC Position.

Topics Include:
• Jurisdictional EOC organizational structure
• Department and other organizations assignments within the EOC organization
• Organizational structure of the EOC
• Staffing the EOC organization
• Section coordination and interaction
• Section roles and responsibilities
• Section specific considerations
• Position roles and responsibilities
• Section and position tools & resources
EOC Exercise E – EOC Tabletop Exercise (TTX)
Time: 2 sessions @ 2.0 hours each (Delivered 2 times over 18 months) Audience: EOC Responders
Type: Discussion-based
Description: Utilizing the City's EOP and Local Hazard Mitigation Plan (LHMP), a TTX will be designed and executed. This discussion-based exercise will be conducted as a group (EOC Response Team) activity to discuss and solve notional response issues based on a probable natural, technological, or human-caused emergency scenario.

The focus will be on creating a low-stress, inclusive, discussion-based learning environment providing staff with a practical understanding of the EOP and EOC activation and application.

Lessons learned from the TTX will be used to inform the EOC functional exercise.

Exercises are designed to validate emergency planning; test tools, technology, and procedures; and reinforce staff and team training. Exercise outcomes should inform future emergency planning, improvements in systems and tools, subsequent emergency training, and exercises.

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10 I:\cmo\Agreements\Jacob & Associates, Inc Emergency Management Training and Exercises Agreement FY24-0068.docx-ms EOC Exercise F – EOC Functional Exercise (FE)
Time: 1 session @ 4.0 hours (Delivered 1 time over 18 months) Audience: EOC Response Team
Type: Operations-based
Description: Incorporating lessons learned from the TTX, an EOC Functional Exercise (FE) will be designed and executed to further validate and condition the City’s EOP, EOC, and EOC Response Team. The FE may use the same general emergency event scenario but will include variations to provide problem-solving challenges for participants.

This operations-based exercise will provide an opportunity for participants to utilize available technology, tools, resources, and the EOC facility to solve incident challenges and apply best-practice response approaches in real time. This exercise is hands-on focused while the table-top exercise is discussion-based.

A debriefing will be held to solicit participant feedback.

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11 I:\cmo\Agreements\Jacob & Associates, Inc Emergency Management Training and Exercises Agreement FY24-0068.docx-ms EXHIBIT "B"

FEE SCHEDULE
Note (1): The cost for training and exercises is computed for activities that will be provided on-site in a bundled format and not as single activities. All Training and Exercise activities will be delivered onsite at Redlands and in a format not to exceed two (2) onsite trips by JGA staff.

Exclusions
The following program expenses, if necessary, are not included in consultant fees and are the responsibility of the City:
• Printing of program materials
• Venue rental fees
• Advertisement/marketing expenses
• Food and beverages for trainings and/or meetings
• Incident/EOC Response
The prices, specifications, and conditions covered within this proposal are satisfactory and hereby accepted. JGA is authorized to do the work as specified.

Emergency Operations Center (EOC) Fundamentals Package – In-Person Delivery Cost Course A: Disaster Response for Senior Officials (2 Sessions) $9,250 Course B: EOP Orientation Training (2 Sessions) $7,750
Course C: EOC Management & Operations Training (2 Sessions) $15,950 Course D: EOC Section Specific Training (2 Sessions) $15,950 Exercise E: EOC TTX (2 Sessions) $10,550
Exercise F: EOC FE (1 Session) $12,500
Total Cost $71,950
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12 I:\cmo\Agreements\Jacob & Associates, Inc Emergency Management Training and Exercises Agreement FY24-0068.docx-ms EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Jacob Green & Associates, Inc
By: Date: ___________________
Jacob Green, President
Redlands Regular Meeting of 12-03-24 130 of 875
City Council Meeting I. 9.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize the annual maintenance payment to Motorola Solutions, Inc. in the amount of $110,887.77 for the Police Department's Spillman Computer Aided Dispatch/Records Management System (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council authorize payment of the annual invoice for the Police Department's Spillman Computer Aided Dispatch/Records Management System to Motorola Solutions, Inc. in the amount of $110,887.77.

RECOMMENDATION:

City staff recommends that the City Council authorize payment of the annual invoice for the Police Department's Spillman Technology or Computer Aided Dispatch/Records Management System to Motorola Solutions, Inc. in the amount of $110,887.77.

DISCUSSION:

Motorola Solutions, Inc, is the vendor and owner of the Police Department's Spillman Computer Aided Dispatch/Records Management System (CAD/RMS).

Since it was installed and deployed over ten years ago, Spillman, the developer, has provided maintenance and support to City staff through the annual maintenance agreement which has been renewed every year since. As with many other software applications in use by the City (and is the case in all other jurisdictions for that matter), Motorola is the only provider of software maintenance and support for the Spillman CAD/RMS system and is, as such, a sole source. Payment of the annual invoice to Motorola Solutions ensures access to routine software updates and technical support.

Redlands Regular Meeting of 12-03-24 131 of 875
access to routine software updates and technical support.

ALTERNATIVES:

Not Applicable
STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Danielle Garcia, Management Service/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Rachel Tolber, Chief of Police
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Eric Owens, Information Technology Manager
Fiscal Impact
Fiscal Year: 2024-25
Revenue Generating: No
Appropriation Required Y/N: No
Amount: 110,887.77
Budgeted Y/N: Yes
Account No.: 604900
Discussion:

The annual maintenance for this system totals $110,887.77 Funding for this expense was included in the FY 2024-25 budget for Management Services/DoIT.

Attachments
Motorola Spillman FY2024-25 Renewal Invoice
Redlands Regular Meeting of 12-03-24 132 of 875

Page 1 ends

Motorola Solutions, Inc.
500 West Monroe
Chicago IL 60661
United States
Federal Tax ID: 36-1115800

ORIGINAL INVOICE
Transaction Number Transaction Date Transaction Total
8230486901 24-OCT-2024 110,887.77 USD
P.O. Number P.O. Date Customer Account No
1011860485
Visit our website at www.motorolasolutions.com
Payment Terms Payment Due Date
Net Due in 30 Days 23-NOV-2024
Bill To Address Ship To Address

REDLANDS POLICE DEPARTMENT
ATTN: Accounts Payable
P.O. BOX 1025
REDLANDS CA 92373
United States

REDLANDS POLICE DEPARTMENT
30 CAJON STREET
1270 W PARK #C
REDLANDS CA 92373
United States

IMPORTANT INFORMATION
For all invoice payment inquiries contact
[email protected]
Telephone: 800-247-2346
Fax: +1(631)883-4238
Sales Order(s): USC000202163-R02-JUN-24 07:31:24

SPECIAL INSTRUCTIONS / COMMENTS
General Comment: Regular Invoice
To view your invoices in other formats and perform secure online bill payment, login to your account on http://www.motorolasolutions.com/selfservice/myaccount/billingmanagement/. For online support, contact the Motorola Solutions Support team using the online Chat feature or by calling 1-800-422-4210 Please detach here and return the bottom portion with your payment _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Payment Coupon
Transaction Number Customer Account No Payment Due Date Transaction Total Amount Paid 8230486901 1011860485 23-NOV-2024 110,887.77 USD
Please put your Transaction Number and your Customer Account Number on your payment for prompt processing.

REDLANDS POLICE DEPARTMENT
ATTN: Accounts Payable
P.O. BOX 1025
REDLANDS CA 92373
United States
Payment Transfer Details
Bank of America, Dallas
WIRE Routing Transit Number: 026009593
ACH/EFT Routing Transit Number: 111000012
SWIFT: BOFAUS3N
Bank Account No: 3756319806
Send Payments To:

Motorola Solutions, Inc.
13108 Collections Center Drive
Chicago IL 60693
United States
Please provide your remittance details to:

[email protected]

DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED
Line
Item #
Item Number Description Qty. Unit Price
(USD)
Amount
(USD)
Equipment at Site: 1862975
1011860485 30 CAJON STREET
1270 W PARK #C
REDLANDS CA 92373
United States
1 SSV00S00012A-SP FLEX CAD MAINTENANCE (ENHANCED) - STANDARD:01-OCT2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 2,159.26 2,159.26
2 SSV00S00181A-SP E9-1-1 INTERFACE MAINTENANCE - STANDARD:01-OCT-2024:30- SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 2,159.26 2,159.26

Redlands Regular Meeting of 12-03-24 133 of 875

Page 2 ends

Motorola Solutions, Inc.
500 West Monroe
Chicago IL 60661
United States
Federal Tax ID: 36-1115800

DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED
Line
Item #
Item Number Description Qty. Unit Price
(USD)
Amount
(USD)
3 SSV00S00184A-SP FLEX EQUIPMENT MAINTENANCE MAINTENANCE - STANDARD:01-OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 0.00 0.00
4 SSV00S00262A-SP FLEX IMAGING MAINTENANCE - STANDARD:01-OCT-2024:30-SEP2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 6,074.72 6,074.72
5 SSV00S00301A-SP FLEX LICENSES AND PERMITS MAINTENANCE - STANDARD:01- OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 1,038.55 1,038.55
6 SSV00S00331A-SP FLEX MOBILE ARREST FORM MAINTENANCE - STANDARD:01- OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 4,098.19 4,098.19
7 SSV00S00334A-SP FLEX MOBILE FIELD REPORT WITH FIELD INTERVIEW MAINTENANCE - STANDARD:01-OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 3,193.15 3,193.15
8 SSV00S00352A-SP FLEX MOBILE STATE & NATIONAL QUERIES MAINTENANCE - STANDARD:01-OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 838.60 838.60
9 SSV00S00354A-SP FLEX MOBILE VOICELESS CAD MAINTENANCE - STANDARD:01- OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 4,392.89 4,392.89
10 SSV00S00396A-SP FLEX NON-CUSTODIAL ARREST MAINTENANCE - STANDARD:01- OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 0.00 0.00
11 SSV00S00015A-SP FLEX HUB MAINTENANCE (ENHANCED) - STANDARD:01-OCT2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 36,761.47 36,761.47
12 SSV00S00432A-SP FLEX PERSONNEL MANAGEMENT MAINTENANCE - STANDARD:01-OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 2,535.92 2,535.92
13 SSV00S00438A-SP FLEX PIN MAPPING MAINTENANCE - STANDARD:01-OCT-2024:30- SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 3,655.07 3,655.07
14 SSV00S00447A-SP FLEX PREMISES AND HAZMAT INFORMATION MAINTENANCE - STANDARD:01-OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 1,038.55 1,038.55
15 SSV00S00480A-SP FLEX SENTRYX GIS (GEOBASE) MAINTENANCE - STANDARD:01- OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 0.00 0.00
16 SSV00S00527A-SP FLEX TRAFFIC INFORMATION MAINTENANCE - STANDARD:01- OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 1,798.09 1,798.09
17 SSV00S00566A-SP XML ACCIDENT INTERFACE MAINTENANCE - STANDARD:01-OCT2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 3,586.86 3,586.86
18 SSV00S006026-SP MOBILE SERVER CAD SHARE - STANDARD:01-OCT-2024:30-SEP2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 12,381.96 12,381.96
19 SSV00S00028A-SP FLEX TOUCH MAINTENANCE - STANDARD:01-OCT-2024:30-SEP2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 1,647.73 1,647.73

Redlands Regular Meeting of 12-03-24 134 of 875

Page 3 ends

Motorola Solutions, Inc.
500 West Monroe
Chicago IL 60661
United States
Federal Tax ID: 36-1115800

DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED
Line
Item #
Item Number Description Qty. Unit Price
(USD)
Amount
(USD)
20 SSV00S00033A-SP FLEX LAW RECORDS MAINTENANCE - STANDARD:01-OCT2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 1,698.87 1,698.87
21 SSV00S00036A-SP FLEX MOBILE AVL AND MAPPING MAINTENANCE - STANDARD:01- OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 8,449.43 8,449.43
22 SSV00S00038A-SP FLEX MOBILE RECORDS MAINTENANCE - STANDARD:01-OCT2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 2,535.92 2,535.92
23 SSV00S00052A-SP FLEX STATELINK MAINTENANCE - STANDARD:01-OCT-2024:30- SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 4,234.80 4,234.80
24 SSV00S00072A-SP FLEX CAD MAPPING MAINTENANCE - STANDARD:01-OCT-2024:30- SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 4,496.75 4,496.75
25 SSV00S00164A-SP DATA WAREHOUSE INTERFACE MAINTENANCE - STANDARD:01- OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 0.00 0.00
26 SSV00S00050A-SP FLEX IBR MAINTENANCE - STANDARD:01-OCT-2024:30-SEP-2025:

Service From: 01-OCT-2024 Service To: 30-SEP-2025
1 2,111.73 2,111.73
Site CA Tax at 0% 0.00
Site Total 110,887.77

Total Tax CA 0.00
USD Subtotal
USD Total Tax
USD Total
USD Amount Due
110,887.77

0.00 110,887.77
110,887.77
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City Council Meeting I. 10.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the negotiation of Cooperative Agreement with the San Bernardino Municipal Water Department and partnering agencies for the development of a Regional Biosolids Program Feasibility Study for an amount not-to-exceed $50,000, designate the City Manager or his designee as the City's representative, authorize approval when agreement is finalized, and determine that this action is exempt from environmental review pursuant to Section 15378 of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that the City Council determine approval of a Cooperative Agreement is exempt from environmental review pursuant to Section 15378 of the State's guidelines implementing the California Environmental Quality Act, and

1. I move that City Council approve a Cooperative Agreement with San Bernardino Municipal Water Department and partnering agencies for the development of a Regional Biosolids Program Feasibility Study for an amount not-to-exceed $50,000 and designate the City Manager or his designee as the City's representative.

2. RECOMMENDATION:

Staff recommends that City Council determine approval of the Cooperative Agreement is exempt from environmental review pursuant to Section 15378 of the State's guidelines implementing the California Environmental Quality Act; and
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Staff recommends City Council approval of the Cooperative Agreement with San Bernardino Municipal Water Department and partnering agencies for the development of a Regional Biosolids Program Feasibility Study for an amount not-to-exceed $50,000 and designate the City Manager or his designee as the City's representative.

DISCUSSION:

The City's Wastewater Treatment Plant (WWTP) operates three (3) primary anaerobic digesters and one (1) secondary digester. These digesters treat and stabilize sludge, which is a byproduct of the wastewater treatment process. The digesters function in the absence of oxygen and use bacteria to break down organic matter in the sludge. The City currently contracts with Synagro-WWT, Inc. to haul and dispose of approximately 5,000 tons of Class B biosolids each year to composting facilities.

Regulatory agency requirements related to biosolids land application, as well as the City's reliance on hauling and disposal contractors, have driven the WWTP staff to explore more resilient and sustainable strategies for long-term biosolids management. Over the past several months, representatives from several Southern California wastewater treatment agencies have collaborated to develop a Regional Biosolids Program Feasibility Study (Project) scope of work to identify and evaluate potential regional solutions for biosolids management.

The total Project cost, which is not anticipated to exceed $500,000, is proposed to be shared equally by all participating agencies, and the City's financial commitment is not anticipated to exceed $50,000.

The agreement for participation in this Project is still under development and will be subject to review by the City’s legal team prior to finalization. A draft of the agreement has been reviewed by the City Attorney. Should any major changes be proposed in the agreement, staff will return to the City Council for further discussion and direction.

Staff recommends City Council approval of a Cooperative Agreement with San Bernardino Municipal Water Department and partnering agencies for the development of the Project for an amount not-to-exceed $50,000 and designate the City Manager or his designee as the City's representative. This action is exempt from environmental review pursuant to Section 15378 of the State's guidelines implementing the California Environmental Quality Act, as there is no potential for a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

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STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Fernando Mata, Wastewater Utility Manager
Fiscal Impact
Fiscal Year: FY 24/25
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $50,000
Budgeted Y/N: Yes
Account No.: 521900
Discussion:

There is no fiscal impact associated with this action. This expenditure is included in the FY 24/25 Wastewater Service Fund.

Attachments
Draft Agreement
Regionalized Biosolids Management Discussion
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COOPERATIVE AGREEMENT AMONG THE SAN BERNARDINO

MUNICIPAL WATER DEPARTMENT AND THE PARTNERING

AGENCIES REGARDING THE REGIONAL BIOSOLIDS

PROGRAM FEASIBILITY STUDY (PHASE I) PROJECT
This Cooperative Agreement (“Agreement”) is entered into and effective this xx day of xxx, 2024 by and among the City of San Bernardino Municipal Water Department (“SBMWD”), and the Partnering Agencies listed below. SBMWD and the Partnering Agencies are each sometimes referred to herein individually as a “Party” and are collectively referred to herein as the “Parties.”

PARTNERING AGENCIES
A. Coachella Valley Water District (“CVWD”)
B. Colton, City of (“Colton”)
C. Corona, City of (“Corona”)
D. Eastern Municipal Water District (“EMWD”)
E. East Valley Water District (“EVWD”)
F. Elsinore Valley Municipal Water District (“EVMWD”)
G. Los Angeles, City of (“LA City San”)
H. Los Angeles County Sanitation Districts (“LA County San”) I. Moulton Niguel Water District (“MNWD”)
J. Orange County Sanitation District (“OC San”)
K. Ramona Municipal Water District (“RMWD”)
L. Redlands, City of (“Redlands”)
M. Western Municipal Water District (“WMWD”)
N. Western Riverside County Regional Wastewater Authority (“WRCRWA”) SBMWD, CVWD, Colton, Corona, EMWD, EVWD, EVMWD, LA City San, LA County San, MNWD, OC San, RMWD, Redlands, WMWD, and WRCRWA are all collectively referred to herein as “Partnering Agencies.”

RECITALS
A. WHEREAS, at present, SBMWD and all Partnering Agencies are local and/or regional governmental utilities that own and/or operate wastewater treatment plants (“WWTPs”); and
B. WHEREAS, the Parties each currently treat and then legally dispose of sewage sludge generated during the treatment of domestic sewage in a treatment works (“biosolids”) at Redlands Regular Meeting of 12-03-24 139 of 875
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one or more of many permitted locations in accordance with Title 40 Chapter I Subchapter O Part 503 “Standards for the Use or Disposal of Sewage Sludge” promulgated by the United States Environmental Protection Agency (USEPA; “EPA 503”); and C. WHEREAS, The Parties have decided to consider alternative options for the disposal of biosolids in the future; and
D. WHEREAS, the Parties desire to discuss the feasibility of establishing and governing a regional, publicly-owned facility or facilities (“Regional Biosolids Program”) to legally treat and dispose of the biosolids generated at their respective WWTPs in compliance with EPA 503 regulations in a manner that will maximize the benefits to the Parties and their ratepayers (hereinafter, the “Project”); and
E. WHEREAS, the Parties desire to share the costs associated with the preparation of a Phase I Feasibility Study for the Project to cover the Scope of Work attached hereto as Exhibit A (“Study”); and
F. WHEREAS, the Parties desire to share equally in the cost of the Study and wish to memorialize their agreement to pay for such costs as set forth in this Agreement.

NOW THEREFORE, the Parties hereto agree as follows:

AGREEMENTS
A. Lead Agency. The Parties agree that SBMWD will act as the lead agency in the selection and engagement of a consultant for the preparation of the Study in accordance with its procurement rules. Nevertheless, SBMWD shall consult with Partnering Agencies in both the preparation of any request for proposals and in the selection process. Partnering Agencies agree to participate in these processes, including participating in the review of proposals and in interviews of consultants.

B. Cost Sharing. The Parties agree to share equally in the cost of the Study. a. Anticipated Cost. The Parties acknowledge the anticipated cost of the Study shall not exceed $500,000.00. SBMWD anticipates that a minimum of nine (9) Partnering Agencies intend to participate in the Study. Each Party's participation, therefore, shall not exceed $50,000.00 without prior written notice and approval by all Parties, hereto.
b. Actual Cost and Billing. Upon completion of the selection process for the consultant, SBMWD shall submit an invoice to each Partnering Agency for its share of the cost of the Study. Payment shall be made within 45 days following receipt of the invoice. If following the selection process, the consultant costs exceed the anticipated cost, an amendment to this Agreement shall be sought prior to engagement of the consultant.
c. Subsequent Phases. If the Project moves forward after the completion of the Study, the Parties may enter into further participation or cost-sharing agreements for any subsequent phase that will be responsible for the Project going forward.

Nothing herein shall bind any Party to participate in a subsequent phase or bind any particular cost-sharing mechanism.

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C. Project Management.
a. Good Faith. The Parties agree to work together in good faith. b. Party Obligations. The Parties agree to comply with the obligations required of each Party as set forth in Exhibit A (occasionally indicated as “Owner”), as it relates to each of them individually.
c. Responsiveness. The Parties agree to respond in a timely fashion to all requests for information or promptly advise SBMWD and the selected consultant with the expected date that the information will be provided. SBMWD shall respond to Party inquiries regarding Project status in a timely fashion. d. Project Manager. Each Party will designate one Project Manager that will be the primary point of contact for day-to-day project management and communications not intended to be an official notice (which will be sent to the address indicated on the signature page for that Party).
e. Monthly Meeting. SBMWD will hold no less than one videoconference meeting per month on a recurring basis to provide a status update to the Parties. Upon selection and engagement of a consultant for the Study, the consultant shall be present for these meetings. Special in-person workshops may be held as deemed necessary.

D. Miscellaneous Provisions. Text.
a. Amendment, Termination, and Assignment. This Agreement may not be amended, changed, modified, terminated, or assigned, except in accordance with the express provisions of this Agreement or with the written consent of all parties hereto. b. Execution in Counterpart. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.
c. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any suit, action, or proceeding brought under the scope of this Agreement shall be brought and maintained to the extent allowed by law in the County of San Bernardino.
d. Sections; Headings. Headings at the beginning of each section and subsection are solely for convenience and reference and are not part of this Agreement. e. No Construction Against Drafter. The Parties hereby acknowledge that they have reviewed this Agreement and concur that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of any provision of this Agreement.
f. Successors and Assigns. This Agreement shall be binding on and inure to the benefit of the successors and assigns of the respective Parties to this Agreement.

No Party may assign its interests in or obligations under this Agreement without the written consent of the other Parties.

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g. Effective Date; Term. This Agreement shall become effective as of the first date set forth above. This Agreement shall continue in full force and effect until completion and distribution of the Study (“Term”). If the proposed cost of the Study exceeds the anticipated cost set forth in Section B.a., and the Parties are unable to agree to amend the Agreement to increase the participation costs, any Party may terminate the Agreement. Upon the end of the Term, this Agreement shall expire without further action or acknowledgement from any Party hereto. h. Severability. If any portion of this Agreement shall be declared by any court of competent jurisdiction to be invalid, illegal, or unenforceable, such portion shall be deemed severed from this Agreement, and the remaining parts of the Agreement shall remain in full force and effect.
i. Authority. Each signatory of this Agreement represents that they are duly authorized to execute this Agreement on behalf of the Party for which such signatory executes this Agreement. Each Party represents that it has the appropriate legal authority to enter into this Agreement and to perform all obligations under this Agreement.
j. Compliance with Law. In performing their respective obligations under this Agreement, the Parties shall comply with and conform to all applicable laws, rules, regulations, and ordinances.
k. Attorneys’ Fees. Except as otherwise expressly provided herein, each Party who files any action or brings any action or proceeding against the other arising from this Agreement, seeks resolution of disputes pursuant to this Agreement or is made a party to any action or proceeding brought by any other person or governmental entity, shall bear its own costs and fees. l. Approvals. Approvals required by the Parties, or any officers, agents or employees of either Party, shall not be unreasonably withheld and approval or disapproval shall be given within a reasonable time.
m. Further Actions and Instruments. Each of the Parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and the satisfaction of the conditions of this Agreement.
n. Third Party Beneficiaries. This Agreement and the performance of the Parties’ obligations hereunder are for the sole and exclusive benefit of the Parties. No person or entity who or which is not a signatory to this Agreement shall be deemed to be benefited or intended to be benefited by any provision hereof, and no such person or entity shall acquire any rights or causes of action against any Party hereunder as a result of a Party’s performance or non-performance of its obligations under this Agreement.
o. Relationship of Parties. The Parties agree and intend that they are independent contracting entities and do not intend by this Agreement to create any partnership, joint venture, or similar business arrangement, relationship or association between them.

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IN WITNESS HEREOF, the Parties have executed this Agreement on the dates set forth below:
[SIGNATURE PAGES FOLLOW]
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CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT
By: _________________________ Dated: _____________
Miguel J. Guerrero, P.E.

General Manager
Notifications to:

Kevin T. Stewart, P.E., Director of Water Reclamation
San Bernardino Municipal Water Department
399 Chandler Place
San Bernardino, CA 92408
Phone: (909) 453-6213
E-mail: [email protected]
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COACHELLA VALLEY WATER DISTRICT
By: _________________________ Dated: _____________
J.M. Barrett
General Manager
Notifications to:

J.M. Barrett, General Manager
Coachella Valley Water District
P.O. Box 1058
Coachella, CA 92236
Phone: (760) 398-2651
E-mail: [email protected]
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CITY OF COLTON
By: _________________________ Dated: _____________
William R. Smith
City Manager
Notifications to:

Bassam Alzammar, Water/Wastewater Operations Manager
City of Colton – Water Utilities Department
160 S. 10th Street
Colton, CA, 92324
Phone: (909) 370-6101
E-mail: [email protected]
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CITY OF CORONA
By: _________________________ Dated: _____________
Tom Moody
Director of Utilities
Notifications to:

Tom Moody, Director of Utilities
City of Corona
755 Public Safety Way
Corona, CA 92878
Phone: (951) 736-2477
E-mail: [email protected]
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EASTERN MUNICIPAL WATER DISTRICT
By: _________________________ Dated: _____________
[Insert Name]
[Insert Title]
Notifications to:

Name, License., Title
Agency Name
Address
City, CA Zip
Phone: (xxx) xxx-xxxx
E-mail:

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EAST VALLEY WATER DISTRICT
By: _________________________ Dated: _____________
Michael Moore, P.E.

General Manager/CEO
Notifications to:

Michael Moore, P.E., General Manager/CEO
East Valley Water District
31111 Greenspot Road
Highland, CA 92346
Phone: (909) 889-9501
E-mail: [email protected]
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ELSINORE VALLEY MUNICIPAL WATER DISTRICT
By: _________________________ Dated: _____________
Jessie Arellano
Wastewater Operations Manager
Notifications to:

Jessie Arellano, Wastewater Operations Manager
Elsinore Valley Municipal Water District
31315 Chaney Ave
Lake Elsinore, CA 92530
Phone: (951) 674-3146
E-mail: [email protected]
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CITY OF LOS ANGELES; BUREAU OF SANITATION
By: _________________________ Dated: _____________
[Insert Name]
[Insert Title]
Notifications to:

Name, License., Title
Agency Name
Address
City, CA Zip
Phone: (xxx) xxx-xxxx
E-mail:

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LOS ANGELES COUNTY SANITATION DISTRICTS
By: _________________________ Dated: _____________
[Insert Name]
[Insert Title]
Notifications to:

Name, License., Title
Agency Name
Address
City, CA Zip
Phone: (xxx) xxx-xxxx
E-mail:

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MOULTON NIGUEL WATER DISTRICT
By: _________________________ Dated: _____________
Matt Collings, P.E.

Assistant General Manager
Notifications to:

David Larsen, P.E., Director of Infrastructure and Reuse Moulton Niguel Water District
26161 Gordon Road
Laguna Hills, CA 92653
Phone: (949) 425-3578
E-mail: [email protected]
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ORANGE COUNTY SANITATION DISTRICT
By: _________________________ Dated: _____________
[Insert Name]
[Insert Title]
Notifications to:

Name, License., Title
Agency Name
Address
City, CA Zip
Phone: (xxx) xxx-xxxx
E-mail:

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RAMONA MUNICIPAL WATER DISTRICT
By: _________________________ Dated: _____________
Erica Wolski, P.E.

General Manager
Notifications to:

Erica Wolski, P.E., General Manager
Ramona Municipal Water District
105 Earlham St
Ramona, CA 92065
Phone: (760) 788-2214
E-mail: [email protected]
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CITY OF REDLANDS
By: _________________________ Dated: _____________
[Insert Name]
[Insert Title]
Notifications to:

Name, License., Title
Agency Name
Address
City, CA Zip
Phone: (xxx) xxx-xxxx
E-mail:

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WESTERN MUNICIPAL WATER DISTRICT
By: _________________________ Dated: _____________
Craig Miller, P.E.

General Manager
Notifications to:

Brian Noh, P.E., Operations Field Manager
Western Municipal Water District
14651 El Sobrante Road
Riverside, CA 92503
Phone: (951) 789-5710
E-mail: [email protected]
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WESTERN RIVERSIDE COUNTY REGIONAL WASTEWATER AUTHORITY
By: _________________________ Dated: _____________
Gary Miller
WRCRWA Administrator
Notifications to:

Gary Miller, Administrator
Western Riverside County Regional Wastewater Authority
16451 El Sobrante Road
Riverside, CA 92503
Phone: (951) 789-5165
E-mail: [email protected]
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AGENCY 14
By: _________________________ Dated: _____________
[Insert Name]
[Insert Title]
Notifications to:

Name, License., Title
Agency Name
Address
City, CA Zip
Phone: (xxx) xxx-xxxx
E-mail:

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AGENCY 15
By: _________________________ Dated: _____________
[Insert Name]
[Insert Title]
Notifications to:

Name, License., Title
Agency Name
Address
City, CA Zip
Phone: (xxx) xxx-xxxx
E-mail:

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Exhibit A: “Scope of Work”
Redlands Regular Meeting of 12-03-24 161 of 875
Regionalized Biosolids
Management Discussion
March 19, 2024
Redlands Regular Meeting of 12-03-24 162 of 875
2 Overview
• Welcome
• Introductions
• Agenda
• EMWD Biosolids Masterplan
• CRRRA Successful Regionalization Project – Lessons Learned • BC & Carollo Facilitated Discussion
• SBMWD Feasibility SOW
Redlands Regular Meeting of 12-03-24 163 of 875
3 Agenda
Time Speaker Topic Time Frame
Food will be available upon arrival. Grab, sit down, and eat while we go through content
10:50- Ken
11:03
Welcome/House Keeping Items/Opening Comments – Recognize 2 min.

Kevin Stewart and CoSB
11:03 Ken
11:05 Ken Introductions – Go around the room 15 min.

Introduce EMWD and Biosolids Master Plan 10 min.
• Project Reasoning and Drivers
• State of the Industry
• Project Overview, Approach, Status Update

EMWD, BC,
Carollo
11:20
11:30 CRRRA Successful Regionalization Project – Lessons Learned 15 – 20 min. 11:50 BC & Carollo Regionalization Facilitated Discussion 45 min. 12:35 Kevin SBMWD Feasibility Study SOW 20 – 25 min.
12:58 Ken Wrap Up 2 min.

Redlands Regular Meeting of 12-03-24 164 of 875
4 Introductions
• City of Banning
• City of Colton
• City of Corona
• East Valley Water District
(EVWD)
• Eastern Municipal Water District
(EMWD)
• Elsinore Valley Municipal Water
District (EVMWD)
• Inland Empire Utilities Agency
(IEUA)
• Los Angeles County Sanitation
Districts (LACSD)
• Mission Springs Water District
(MSWD)
• Orange County Sanitation
District (OCSD)
• City of Palm Springs
• City of Redlands
• City of Riverside
• San Bernardino Municipal Water
Department (SBMWD)
• Valley Sanitary District (VSD)
• Western Municipal Water District
(WMWD)
• Yucaipa Valley Water District
(YVWD)
• Black and Veatch (B&V)
• Brown and Caldwell (BC)
• California Association of
Sanitation Agencies (CASA)
• Carollo
• Charleston Regional Resource
Recovery Authority (CRRRA)
• Hazen
Redlands Regular Meeting of 12-03-24 165 of 875
EMWD Biosolids Masterplan
Redlands Regular Meeting of 12-03-24 166 of 875
6 Project Reasoning and Drivers
• Assess biosolids program, manage risk,
control costs
• Drivers:
– California’s SB 1383
– Arizona’s HB 2669
– Contaminants of Emerging Concern: PFAS
– Unprecedented cost escalation
• Hauling costs
• Reliability
• Labor challenges
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7 Project Overview and Approach
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8 Facilities Review, Establish Baseline, CIP Development 8 Task 2 Review SHFs & Establish Planning Baseline Task 5.2 CIP Development for Existing RWRFs • Design criteria
and
performance
evaluation.
• PS and WAS load
projections.
• Findings from site
assessment.
• Recommended
projects and cost
estimates. Spec
Assessment Questionnaire
Drawings
1 •Review of equipment, process, and facility information provided at the project kick-off.
2 •Initial review of Hach WIMS parameters for four RWRFs and parameter screening.
3 •Prepare reports for Task 2 Review Existing District Solids Handling Facilities and Establish Planning Basis.
4 •Follow-up data request as needed.

CIP Planning BioWin Models
Engineering Design Documents
RWRF HachWIMS Database
RFP Info Package
Solids System Site Assessments
Findings from Task 2
On-site Interviews with Staff
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9 RWRF Solids Handling Technologies Evaluations
Evaluate technologies for specific solids
processes
• Digestion
• Dewatering
• Post-Dewatering (On-site or Regional)
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10 Offsite Biosolids Management Alternatives Evaluation 10 Market Assessment Ranking Offsite Biosolids Management Alternatives Market Assessment Findings
Biosolids Market Considerations
Prioritize
feasible markets
Processing vs cost
Biosolids Products
Developed and Ranked Evaluation Criteria
Aggregate Criteria Weights Survey Results
Incorporate into
“end-to-end”
alternatives in
Task 4
Rankings
County Ordinance Requirements and Biosolids Bans
Prioritized Offsite Biosolids Mgt Alts
Offsite Biosolids Management Alternatives
Rank end use
options and
considerations
for the treatment
trains required to
produce them
Biosolids Product Market Access
Weighed Criteria
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11 End to End Alternatives
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12 Flexible Implementation
Roadmap
20-Year CIP
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CRRRA Successful Regionalization Project –
Lessons Learned
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The Future Vision for Biosolids in the Lowcountry
Jarred Jones (North Charleston Sewer District), Mark Cline (Charleston Water System), Allan Clum (Mount Pleasant Waterworks) Redlands Regular Meeting of 12-03-24 175 of 875
Meet the CRRRA
15 Redlands Regular Meeting of 12-03-24 176 of 875
Phase 3
Phased Implementation
TBD
Phase 1
Feasibility Assessment
February 2020 – February 2021
2 Utilities
Leave Group
Phase 2
Plan Development
May 2021 – Present
1 Utility
Leaves Group August 2022
CRRRA officially formed
6 Charleston Wastewater Utilities
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17 The CRRRA consists of 3 utilities serving over 400k people in Charleston County Goal: diversify disposal options and reduce biosolids management costs Utility Treatment Plant Permit Capacity (mgd) 2020 Cake Mass (wtpd) Plum Island WPCP 36 76
Hanahan WTP - 39
Center Street WWTP 3.7 12
Henry Clay Duffie WRF 10.6 24
Felix C. Davis WWTP 32 36
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Complexities of Creating
an Authority
19 Redlands Regular Meeting of 12-03-24 180 of 875
Discussions between CWS, MPW, and NCSD began in December 2017 20 Engaged Hazen for Phase 1 Study ($232,000)
June 2019: First BCD Regional Biosolids Management
meeting
Discussions with SCPW, DCWS, BCWS
January 2018: First meeting

THIS INTERGOVERNMENTAL PARTICIPATION
AGREEMENT (this “Agreement”) is made and
entered into this ___ day of January, 2020, by and
among the Commissioners of Public Works of the
City of Charleston d/b/a Charleston Water System
(“CWS”), North Charleston Sewer District (“NCSD”),
Mount Pleasant Waterworks (“MPW”), Berkeley
County Water & Sanitation (“BCWS”), Dorchester
County (“DC”), and the Commissioners of Public
Works of the Town of Summerville (“SCPW”). CWS,
NCSD, MPW, BCWS, DCWSC and SCPW are
referred to herein collectively as the “Parties.”
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CRRRA formation accelerated after December 2020 landfill fee increases 21 December 2022: Modified Phase 2 Study Complete ($106,500) DCWS drops out
December 2021: Phase 2 Study kickoff ($282,000)
BCWS and SCPW drop out
February 2021: Phase 1 Study complete Effective 30 days from the date of this letter, the base rate for Profile VA2324 will increase to $80 per
ton. To the extent required by your service terms,
your consent to your new disposal rate will be
effective upon your invoice payment. If you choose to
not accept this increase, we will no longer be able to
accept your wet waste.

THIS INTERGOVERNMENTAL PARTICIPATION
AGREEMENT (this “Agreement”) is made and
entered into this ___ day of May, 2021, by and
among the Commissioners of Public Works of the
City of Charleston, d/b/a Charleston Water System
(“CWS”), North Charleston Sewer District (“NCSD”),
Mount Pleasant Waterworks (“MPW”), and
Dorchester County (“DC”). CWS, NCSD, MPW, and
DC are referred to herein collectively as the “Parties.” Redlands Regular Meeting of 12-03-24 182 of 875
CRRRA officially incorporated in 2022
22 • Governance discussions increased at beginning of year • Several meetings between CWS, MPW, and NCSD
• Engaged Rosen Hagood and Burr Forman for legal
• Experience setting up Lake Moultrie Water Agency
• Structure
• Six Commissioners
• Capital and O&M costs proportionally split
• Strong withdrawal penalties
• Other typical entity requirements
• 2023 budget complete...for now
CWS

63.3%
NCSD

24.4%
MPW

12.3%
Redlands Regular Meeting of 12-03-24 183 of 875
23 • Member entity structures
• Final process selection
• Equality
• Land purchase
• SCIIP funding
• Landfill escalations
• Precedent setting
• Formation
• Site visits
• Collaboration
• Future vision
Challenges Successes
Redlands Regular Meeting of 12-03-24 184 of 875
Uncertainties moving forward include…
24 • Siting/Permitting/Zoning
• Construction Costs
• Composting Progressive DB
• PFAS
• Land Application General Permit
• Taxes
• Energy/RIN Credits
• SCIIP Funding
Redlands Regular Meeting of 12-03-24 185 of 875
Future Vision
25 Redlands Regular Meeting of 12-03-24 186 of 875
Future Vision
26 Implement composting Secure additional land
Implement technologies to
reduce mass and address
emerging contaminants
Redlands Regular Meeting of 12-03-24 187 of 875
Facilitated Discussion on
Regionalized Biosolids Management
Redlands Regular Meeting of 12-03-24 188 of 875
28 Regional Ideas
• Examples
– Anaergia Organics Processing Facility at Rialto
BioEnergy Facility
– IEUA Regional Composting Facility
• Benefits of regionalization
– Economy of scale (capital, O&M)
– Biosolids management diversification
– Reduced hauling distance
– Local Class A market opportunities
• Drawbacks of regionalization
– Financing and cost control
– Risk
– Sidestream management
– Facility operation and management
Source: CWEA Tour of Anaergia Installation at Rialto BioEnergy Facility Source: IEUA.org
Redlands Regular Meeting of 12-03-24 189 of 875
29 Brainstorming Discussion
Question 1 Question 2 Question 3 Question 4
Redlands Regular Meeting of 12-03-24 190 of 875
30 Question No. 1
What are the main benefits/drivers of
regionalization?
• Regulatory drivers
• Capacity constraints
• Potential cost savings
• Diversification
Redlands Regular Meeting of 12-03-24 191 of 875
31 Question No. 2
What are your perceived barriers or concerns?
• Agreement elements
• Permitting
• Location
• Financing
• Technologies
Redlands Regular Meeting of 12-03-24 192 of 875
32 Question No. 3
Has anyone tried or evaluated a regionalized facility? Does anyone know of potential partners?
• No, have not evaluated
• Yes, evaluated regionalization opportunities
• Yes, implemented a biosolids regionalization project (describe your experience / lessons learned)
• Potential Partners
– Anaergia
– Synegro
– CR&R
Redlands Regular Meeting of 12-03-24 193 of 875
33 Question No. 4
What is your ideal level of participation in a
regionalized approach?
• None
• Send solids to regional facility for fee
• Co-own and co-operate facility
• Solely own and operate facility
• Other
Redlands Regular Meeting of 12-03-24 194 of 875
34 Question No. 5
What are potential sites/locations for
regional facility?
• We have space on-site or land owned by agency (If so, please specify location)
• We do not have space on-site
• Other ideas/off-site locations
Redlands Regular Meeting of 12-03-24 195 of 875
35 Question No. 6
What type of partnership would you
prefer?
• None
• Public-Private Partnership (PPP)
• Joint Power Authority (JPA)
• Other, please specify
Redlands Regular Meeting of 12-03-24 196 of 875
36 Question No. 7
What portion of biosolids would you like to
send to the facility?
• None
• Small (<50%)
• Large (>50%)
• All
Redlands Regular Meeting of 12-03-24 197 of 875
37 Question No. 8
What biosolids products would you be
interested in producing at a regional
facility?
• No preference
• Class A dried product
• Class A compost
• Class B cake
• Other, please specify
Redlands Regular Meeting of 12-03-24 198 of 875
SBMWD Feasibility SOW
Redlands Regular Meeting of 12-03-24 199 of 875
39 Where is SBMWD now?
November 2021
Biosolids Strategic Plan (BSP)
* Prioritized Cost
2022 & 2023
• 5 nearly simultaneous roadblocks
highlighted lack of resilience
• Can we effectively & efficiently
handle all of the problems that arise
at the speed at which they arise
July 2023 to March 2024
• Complete BSP Update
Prioritized Resilience
• Phase 0 – Gauging of Interest
SBMWD met w/ 12 Agencies
Redlands Regular Meeting of 12-03-24 200 of 875
40 SBMWD’s In-Person Meeting Expectations
• Every Agency is in a very different place
• Every Agency experienced the same recent events differently • Many different Agencies have tried regionalization with varied rates of success in the past
• SBMWD’s view on regionalization
• We’re all fighting the same monster.
• Although there are significant drawbacks of regionalization, • There are more benefits than drawbacks
• Now is the time to move forward together, as a group
• SBMWD sees this portion of the In-Person Meeting as the beginning of a transition from Phase 0 to Phase 1 FOR THOSE WHO ARE INTERESTED • Begin to refine a DRAFT Scope of Work for a Feasibility Study • Aiming to reduce quantity of iterations of the DRAFT
• Not looking for a commitment to Phase 1 as a result of this Meeting Redlands Regular Meeting of 12-03-24 201 of 875
41 Feasibility Study Scope of Work – PURPOSE
• Produce a detailed summary of the
– agencies,
– conditions, and
– drivers
• to objectively and rationally analyze
• whether further design development of a jointly-owned Regional Biosolids Facility is favorable
• based upon clearly understood
– details,
– estimates,
– strengths and weaknesses of the project.

Redlands Regular Meeting of 12-03-24 202 of 875
42 Feasibility Study Scope of Work – END PRODUCT
• Product of Phase 1 will be used for
– Agency Staff and
– Governing Bodies
• to decide whether to proceed to Phase 2
– Preliminary Design and Environmental Clearance.

Redlands Regular Meeting of 12-03-24 203 of 875
43 Feasibility Study Scope of Work – TASKS & DISCUSSION TASK 1 TASK 2 TASK 3 TASK 4 TASK 5
Task 1 – Project Administration and Meetings
Task 2 – Background, Regional Sludge Production, Quality, and Site Availability Task 3 – Evaluate Regulatory and Market Framework
Task 4 – Preliminary Alternatives & Options Development and Feasibility Analysis Task 5 – Final Phase I Feasibility Assessment
4 Topics to Address:
• Contaminants of Emerging Concern
• Private Involvement
• Resiliency vs Cost
• Phase 1 cost split vs Phase 2+ cost split
4 TOPICS
Redlands Regular Meeting of 12-03-24 204 of 875
44 Feasibility Study Scope of Work - TASKS
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5
Task 1 – Project Administration and Meetings

1. Project Administration

2. Progress Meetings

3. Workshops
4 TOPICS
Redlands Regular Meeting of 12-03-24 205 of 875
45 Feasibility Study Scope of Work - TASKS
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5
Task 2 – Background, Regional Sludge Production, Quality, and Site Availability

1. Summarize each Agency
• Facility operating details
• Agency residuals discharge strategy
• Agency-specific challenges

2. Estimate Solids Quantity (production rates of each agency) • As-hauled (wet) production
• Dry ton equivalent production

3. Evaluate Solids Quality
• Biosolids EPA 503 classification
• Nutrients
• Criteria Pollutants
• TCLP (Toxicity Characteristic Leaching Procedure)
• VOC (Volatile Organic Compounds)
• Emerging Contaminants (PFAS, etc)

4. Identify Available Space at Existing Agency Properties and Potential Hauling Burden

5. Potential Unidentified Additional Participants (Agencies; Educational Institutions)

6. Identify potential resource recovery aspects

7. TM on Task 2 content
4 TOPICS
Redlands Regular Meeting of 12-03-24 206 of 875
46 Feasibility Study Scope of Work - TASKS
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5
Task 3 – Evaluate Regulatory and Market Framework

1. Review Regulatory Requirements, Project Drivers, Roadblocks and Other Considerations

2. Analyze Biosolids Market

3. TM on Task 3 content
4 TOPICS
Redlands Regular Meeting of 12-03-24 207 of 875
47 Feasibility Study Scope of Work - TASKS
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5
Task 4 – Preliminary Alternatives & Options Development and Feasibility Analysis

1. Alternative #1 – Composting Facility (primary) with Class A Other (secondary) • Indoor
• Outdoor

2. Alternative #2 – Define

3. Alternative #3 – Define

4. TELOS Feasibility Analysis
• Technical – Is the project technically possible?
• Economic – Can the project be afforded?
• Legal – Is the project legal?
• Operational – How will the current operations support the change? • Scheduling – Can the project be done on time?

5. Risk and Resiliency Analysis

6. Grant and Loan Funding Opportunities

7. Produce Draft Recommended path forward
• Highest Priority – Resiliency
• Second Priority – Cost Effectiveness

8. TM on Task 4 content
4 TOPICS
Redlands Regular Meeting of 12-03-24 208 of 875
48 Feasibility Study Scope of Work - TASKS
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5
Task 5 – Final Phase I Feasibility Assessment

1. Final Phase I Feasibility Assessment

2. Stakeholder Discussion and Decisions Workshop
4 TOPICS
Redlands Regular Meeting of 12-03-24 209 of 875
49 Feasibility Study Scope of Work – 4 TOPICS
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5
4 Topics to Address:
• Contaminants of Emerging Concern
• Consider: inclusion of verbiage in the Feasibility Study to acknowledge the emerging issue and lack of regulatory direction • Do not consider: inclusion of new infrastructure to address this • Differing views on how to address things like PFAS in the absence of firm regulations • Private Involvement
• Resiliency vs Cost
• Phase 1 cost split vs Phase 2+ cost split
4 TOPICS
Redlands Regular Meeting of 12-03-24 210 of 875
50 Feasibility Study Scope of Work – 4 TOPICS
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5
4 Topics to Address:
• Contaminants of Emerging Concern
• Private Involvement
• Private involvement can reduce costs
• Private involvement impacts control, which reduces resiliency • Differing views on whether and to what extent to allow • Resiliency vs Cost
• Phase 1 cost split vs Phase 2+ cost split
4 TOPICS
Redlands Regular Meeting of 12-03-24 211 of 875
51 Feasibility Study Scope of Work – 4 TOPICS
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5
4 Topics to Address:
• Contaminants of Emerging Concern
• Private Involvement
• Resiliency vs Cost
• Improved resilience comes at a cost
• Cost is a reality and some governing bodies may view cost for increased resilience differently • Phase 1 cost split vs Phase 2+ cost split
4 TOPICS
Redlands Regular Meeting of 12-03-24 212 of 875
52 Feasibility Study Scope of Work – 4 TOPICS
TASK 1 TASK 2 TASK 3 TASK 4 TASK 5
4 Topics to Address:
• Contaminants of Emerging Concern
• Private Involvement
• Resiliency vs Cost
• Phase 1 cost split vs Phase 2+ cost split
• Phase 2+ cost split should be based on careful considerations of volume, treatment levels, etc and should be prorated • Phase 1, based on its simplicity, should be based on an even split between the parties, regardless of volume or treatment 4 TOPICS
Redlands Regular Meeting of 12-03-24 213 of 875
53 Next Steps
• EMWD – Carollo and Brown & Caldwell to complete Biosolids Master Plan • SBMWD – Black & Veatch to complete Biosolids Strategic Plan • SBMWD – Regional Facility – Transition from Phase 0 to Phase 1 – SBMWD timeline road map:
• Staff development of DRAFT RFP – March and May 2024
• Staff development of DRAFT MOU – March and May 2024 (follow BHB Salinity Management FS MOU/CSA) • Solidify partners for Phase 1 (commitment at Staff level) – May 2024 • SBMWD to advertise RFP – May 2024
• Governing bodies approve MOU (with approval for SBMWD to award) – May and June 2024 • Staff recommendation of consultant selection as a group – July 2024 • SBMWD Water Board to approve Contract w/ Consultant – August 2024 • Issue NTP – September 2024
• Complete Feasibility Study – September 2024 to June 2025 Redlands Regular Meeting of 12-03-24 214 of 875
54 Redlands Regular Meeting of 12-03-24 215 of 875
City Council Meeting I. 11.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Professional Services Agreement with Leslie Palencia, doing business as Palencia Consulting Engineers, for an amount not-to-exceed $79,280 to prepare Watershed Sanitary Survey 5-Year Updates, and determine that approval of this Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of a Professional Services Agreement with Leslie Palencia, doing business as Palencia Consulting Engineers, is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move that City Council approve the Professional Services Agreement with Palencia Consulting Engineers.

2. RECOMMENDATION:

Staff recommends that City Council determine approval of a Professional Services Agreement with Leslie Palencia, doing business as Palencia Consulting Engineers, to prepare Watershed Sanitary Survey 5-Year Updates is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends approval of a Professional Services Agreement with Palencia Consulting Engineers for an amount not-to-exceed $79,280.

Redlands Regular Meeting of 12-03-24 216 of 875
DISCUSSION:

The City owns and operates two (2) conventional surface water treatment plants (SWTP) that are regulated by the State Water Resources Control Board Division of Drinking Water (DDW), which requires a watershed sanitary conditions evaluation and summary report of findings every five (5) years. These engineering reports are used by regulators and staff to ensure treatment processes align with current water quality monitoring, and watershed control practices and activities.

In accordance with the City's Purchasing guidelines, MUED staff prepared and issued a Request for Proposals (RFP) on August 28, 2024. On September 11, 2024, one (1) proposal was received from the following firm:

Name of Consultant
Palencia Consulting Engineers, Fullerton, CA
Engineering services identified in the RFP include system operations and watershed research, preliminary and final technical reports, and improvement recommendations. A selection committee evaluated and rated this proposal and determined that Palencia Consulting Engineers (Palencia) is qualified to complete this project. Palencia has successfully completed several projects of similar scope and size for other municipalities, including previous projects for the City. In accordance with Redlands Municipal Code Chapter 2.16.180, MUED and Palencia staff negotiated a reasonable and responsible consultant fee of $79,280. Staff recommends approval of a Professional Services Agreement with Palencia for an amount not-to-exceed $79,280.

Approval of the Professional Services Agreement with Palencia is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act since it can be seen with certainty that doing so will have no possibility of causing a significant effect on the environment.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
Redlands Regular Meeting of 12-03-24 217 of 875
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Paul Mariscal, Water Utility Manager
Fiscal Impact
Fiscal Year: FY 24/25
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $79,280
Budgeted Y/N: Y
Account No.: 501900
Discussion:

There is no fiscal impact associated with this action. The FY 24/25 Water fund budget includes sufficient funding for this project.

Attachments
Palencia Consulting Engineers - Agreement
Redlands Regular Meeting of 12-03-24 218 of 875
1 I:\cmo\Agreements\Leslie Palencia dba Palencia Consulting Engineers (Watershed Sanitary Survey) FY24-0072.docx-ms

AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Watershed Sanitary Survey 5 Year Updates (“Agreement”) is made and entered in this 3
rd day of December, 2024 (“Effective Date”), by and
between the City of Redlands, a municipal corporation (“City”) and Leslie Palencia, an individual, dba Palencia Consulting Engineers (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide Watershed Sanitary Survey 5-Year Updates services for City (the “Services”).

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates John Harris, Municipal Utilities & Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner.

4.2 The term of this Agreement shall be for a period of one (1) year commencing as of the Effective Date, unless terminated earlier as provided herein.

4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Redlands Regular Meeting of 12-03-24 219 of 875
2 I:\cmo\Agreements\Leslie Palencia dba Palencia Consulting Engineers (Watershed Sanitary Survey) FY24-0072.docx-ms Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation: Total compensation for Consultant’s performance of the Services shall not exceed the amount of Seventy-Nine Thousand Two Hundred Eighty Dollars ($79,280.00).

City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit “B,” titled (“Fee Schedule”) which is attached hereto and incorporated herein by reference.

CITY: CONSULTANT:

City Clerk Leslie Palencia, Owner
City of Redlands Palencia Consulting Engineers
35 Cajon Street 2837 Lemonwood Ct.

P.O. Box 3005 (mailing) Fullerton, Ca. 92835
Redlands, CA 92373 [email protected]
[email protected] Phone: (714) 293-7033
Phone: (909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

Redlands Regular Meeting of 12-03-24 220 of 875
3 I:\cmo\Agreements\Leslie Palencia dba Palencia Consulting Engineers (Watershed Sanitary Survey) FY24-0072.docx-ms A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that Redlands Regular Meeting of 12-03-24 221 of 875
4 I:\cmo\Agreements\Leslie Palencia dba Palencia Consulting Engineers (Watershed Sanitary Survey) FY24-0072.docx-ms in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

ARTICLE 8 – GENERAL CONSIDERATIONS

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, Redlands Regular Meeting of 12-03-24 222 of 875
5 I:\cmo\Agreements\Leslie Palencia dba Palencia Consulting Engineers (Watershed Sanitary Survey) FY24-0072.docx-ms and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

Redlands Regular Meeting of 12-03-24 223 of 875
6 I:\cmo\Agreements\Leslie Palencia dba Palencia Consulting Engineers (Watershed Sanitary Survey) FY24-0072.docx-ms IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS LESLIE PALENCIA DBA PALENCIA

CONSULTING ENGINEERS
By: ___________________________ By: _________________________________ Eddie Tejeda, Mayor Leslie Palencia, Owner
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 12-03-24 224 of 875
7 I:\cmo\Agreements\Leslie Palencia dba Palencia Consulting Engineers (Watershed Sanitary Survey) FY24-0072.docx-ms EXHIBIT "A"

SCOPE OF SERVICES
The Mill Creek Watershed Sanitary Survey and the Santa Ana River Watershed Sanitary Survey will cover the time period from January 2019 to December 2023. Technical work will focus on four major areas for each report:

Task 1 - Information Collection
Consultant will develop an Agency Survey form to obtain water quality and operational data from the City. The objectives are to collect data from the period of interest as efficiently as possible by utilizing a survey form and data request package. Water quality constituents to be evaluated are turbidity, total organic carbon, Giardia and Cryptosporidium, total and fecal coliform, total trihalomethanes, total haloacetic acids, and UCMR 4/UCMR 5 monitoring. This Agency Survey will also request information on actions taken by the City to address the recommendations from the Fourth WSS Updates for both sources.

For the watershed contaminant sources, we will contact various agencies within the watershed to obtain information, search their websites for new programs, download maps, and query databases for various information such as water quality, spills, chemical usage, inspection reports, permits, and facilities identified as a concern for stormwater runoff to name a few.

Consultant’s project team has the distinct advantage of having recently prepared the 2022 Watershed Sanitary Survey for East Valley Water District for the Santa Ana River. Therefore, the team already knows what agencies and specific staff to contact for information related to watershed contaminant sources.

Mill Creek contaminant sources to be investigated will include Wastewater, Recreation, Urban Runoff, Leaking Underground Storage Tanks, Floods/Erosion, Spills, Fires, and Invasive Plants.

Santa Ana River contaminant sources to be investigated will include Wastewater, Recreation, Urban Runoff, Leaking Underground Storage Tanks, Seven Oaks Dam, Spills, Fires, and Management of Big Bear Lake. Additional information will be provided on the Total Maximum Daily Loads for Big Bear Lake Watershed.

Task 2 - Information Analysis
Once the water quality data has been obtained, Consultant will conduct a statistical evaluation, construct graphs over time, and look for any seasonal or geographic trends, relationships between source water quality and contaminant sources, and relationship of source water quality to treatability issues.

For treated water, Consultant will also conduct an individual regulatory evaluation for the Tate and Hinckley WTPs focusing on the following regulations:
• Surface Water Treatment Rule
• Interim Enhanced Surface Water Treatment Rule
Redlands Regular Meeting of 12-03-24 225 of 875
8 I:\cmo\Agreements\Leslie Palencia dba Palencia Consulting Engineers (Watershed Sanitary Survey) FY24-0072.docx-ms • Long Term 2 Enhanced Surface Water Treatment Rule
• Stage 2 Disinfection/Disinfection By-Product Rule
• Unregulated Contaminant Monitoring Rule 4 and 5
Task 3 - Development of Updated Watershed Map and other Maps The consultant team recommends a watershed map, a land ownership map and a land use map for each report. For cost saving purposes, the team assumes that the maps can be created inhouse by City staff, with assistance from Consultant team. The Consultant team will provide direction on what information each map should include and map formatting. Consultant assumes that the City will locate the GIS layers needed to create the maps.

Task 4 - Development of Source Water Protection Recommendations After the Watershed Contaminant Sources and Source and Treated Water Quality have been reviewed, the team will develop recommendations to be considered by the City to be completed over the next five years until the next watershed sanitary survey is due. This is a requirement from the DDW Watershed Sanitary Survey Guidance Manual. The Consultant team will provide recommendations that are practical and implementable within the resources of the City.

These recommendations will be presented and discussed at the last meeting.

Task 5 - Report Deliverables
• Annotated outline
• Draft Report
• Final Report
Task 6 - Project Management/Meetings
In addition to the five technical areas above, project management and meetings will be an additional separate task. Project management will consist of controlling quality of the work, budget and schedule, preparing for and leading meetings, preparing meeting summaries and action items, and insuring good communication between the project team and the client project manager. This will also include monthly project updates if determined necessary by the client project manager.

There will be a minimum of one kickoff meeting and two meetings to discuss the work in progress at key points and to advise the City of Redlands staff and solicit input. Starr Consulting will teleconference for all meetings.

Meeting #1 – Kick Off Meeting
Meeting #2 – Presentation on information collection/analysis for potential contaminant sources and water quality
Meeting #3 – Presentation and discussion of evaluation and source water protection recommendations
Redlands Regular Meeting of 12-03-24 226 of 875
9 I:\cmo\Agreements\Leslie Palencia dba Palencia Consulting Engineers (Watershed Sanitary Survey) FY24-0072.docx-ms EXHIBIT "B"
Fee Schedule
Redlands Regular Meeting of 12-03-24 227 of 875
10 I:\cmo\Agreements\Leslie Palencia dba Palencia Consulting Engineers (Watershed Sanitary Survey) FY24-0072.docx-ms EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

LESLIE PALENCIA,

DBA PALENCIA CONSULTING ENGINEERS
By: Date: ___________________
Leslie Palencia, Owner
Redlands Regular Meeting of 12-03-24 228 of 875
City Council Meeting I. 12.

DATE: 12/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8640 authorizing the Redlands Police Department’s participation in the Tobacco Grant Program funded by the California Department of Justice for Fiscal Year 2024-25 and appropriation of the grant of $43,148.00 to the Police Department (Police Chief Tolber)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8640 authorizing the Redlands Police Department's participation in the Tobacco Grant Program funded by the California Department of Justice; and

1. I move to approve the appropriation of the grant of $43,148.00 to the Police Department.

2. RECOMMENDATION:

Staff recommends that Council adopt Resolution No. 8640 authorizing participation in the Tobacco Grant Program funded by the California Department of Justice, to include: Approval of the acceptance of State of California Department of Justice Tobacco Grant in the amount of $43,148.00 for FY 2024-25 to be distributed over two years; Approval of the memorandum of understanding between the City of Redlands and the State of California DOJ regarding the grant; Authorization for the Chief of Police to execute the MOU concerning the distribution of the grant; Appropriation of the grant of $43,148.00 to the Police Department.

Redlands Regular Meeting of 12-03-24 229 of 875
DISCUSSION:

The California Healthcare, Research, and Prevention Tobacco Tax Act of 2016 (Proposition 56) supports efforts to create a healthier California by targeting the illegal sale and marketing of cigarettes, tobacco products, and e-cigarettes to minors. Through the Tobacco Grant Program, administered by the Office of the Attorney General, local law enforcement agencies across California can access annual grant funding to enhance these efforts. Since its inception in 2017, the program has awarded approximately $184.7 million in grant funding through a competitive process. In Fiscal Year 2019-20, the City Council accepted $57,606 in grant funds from the California Department of Justice’s Tobacco Grant, enabling the Redlands Police Department (RPD) to focus on enforcing tobacco-related state laws and local ordinances. Specifically, these funds supported initiatives aimed at reducing illegal tobacco sales to minors through decoy operations, “shoulder tap” operations, inspections, and educational outreach to approximately 55 tobacco-licensed retailers in the city. These efforts mirror the RPD's successful approaches used to combat alcohol-related offenses.

This year, the RPD has once again been awarded grant funds for its continued work in tobacco education and enforcement. On October 16, 2024, RPD staff received official notification that their application for the Fiscal Year 2024-25 grant cycle was approved. These funds will further RPD’s objective to curb the sale and marketing of tobacco products to underage youth in the City of Redlands. In order to participate in the Tobacco Grant Program, the Department of Justice requires a resolution from the participating agency's governing body expressing authorization to accept grant funds and to enter into an agreement regarding the terms for how these grant funds will be utilized.

ALTERNATIVES:

Council may choose to not adopt Resolution No. 8640 and not participate in the Tobacco Grant Program.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Rachel Tolber, Chief of Police
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Redlands Regular Meeting of 12-03-24 230 of 875
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Chay Miller, Executive Assistant
Fiscal Impact
Fiscal Year: 2024-25
Revenue Generating: N
Appropriation Required Y/N: Y
Amount: $43,148.00
Budgeted Y/N: N
Account No.: 200202
Discussion:

There will be no fiscal impact to the General Fund.

Attachments
Additional Appropriation

DOJ MOU
Summary of Award
Award Letter
Resolution No. 8640
Redlands Regular Meeting of 12-03-24 231 of 875

CITY OF REDLANDS

REQUEST FOR ADDITIONAL APPROPRIATION
DATE OF REQUEST: 11/20/2024 FINANCE USE ONLY
TRANSACTION NO: --------
An additional appropriation is hereby requested as follows: ACCOUNTING PERIOD: _______ _ Department: ----------- Police
i;:·
_,s
· ,_ ·
:>·: -": . :- ,
. . . . . :El(PENOITURE APPROPR!"'t 11::>N, .

Account Description Orgkey Object Code
Overtime Salaries 200202 5101
Special Program Expenditures 200202 6708
A"»;"' Jilt i!n<!'/C!!Jtl!l) .

Job Ledger (If Amount applicable)
8202038 42,508
8202038 640
$ 43,148 -
IE1:<:;�\;:· i:: ,, ., . •.· ..
.
. · REYENUE APPROPRIAl'ION INCREASE !if ann(icable ·'• < , •• •••.

Orgkey Object Code Job Ledger (If Amount applicable) Account Description State Grants 200202 4401 43,148
$ 43,148 -
JUSTIFICATION: Tobacco Grant FY24-25 & 25-26
Requested By: '�� i=
Department Head
Recommended By Finance Director: Recommended:

City Manager
Yes ___ No ___ Signed _______ _
Comments: ---------------- Approved by City Council:

Date:

Signed: ------------ City Clerk

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Redlands Regular Meeting of 12-03-24 232 of 875
Tobacco Grant Program
Grant Services Branch – Local Assistance
Division of Operations
Redlands Police Department DOJ-PROP56-2024-25-1-055

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MEMORANDUM OF UNDERSTANDING

PURPOSE
This Memorandum of Understanding (“MOU”) is entered into by the Department of Justice (“DOJ”) and the Redlands Police Department (“Grantee”), for the purpose of disbursing grant funds to Grantee for reimbursement of expenditures in compliance with the California Code of Regulations and the Fiscal Year 2024-25 Grantee Handbook.

Commencing January 1, 2023, the California Code of Regulations, Title 11, Division 1, Chapter 5:

Department of Justice Tobacco Grant Program (“TGP Regulations”) shall govern the policies and procedures of the Tobacco Grant Program.

The TGP Regulations, Request for Proposals, Grantee Handbook (dated April 2024), and Summary of Award document are hereby incorporated by reference into this MOU. Grantee will expend funds for the purposes identified in the approved Summary of Award document. Reimbursements are to be funded under the California Healthcare, Research and Prevention Tobacco Tax Act of 2016, approved by the voters as Proposition 56.

COST REIMBURSEMENT
DOJ agrees to reimburse Grantee in arrears, for Grantee’s actual expenditures in performing the project or scope of work included in the approved Summary of Award document. Reimbursements for line items in the approved Budget Detail will be made upon receipt of invoices from Grantee and approval of the invoices by DOJ, in accordance with the reimbursement procedures set forth in the TGP Regulations and Grantee Handbook.

BUDGET CONTINGENCY CLAUSE
It is mutually agreed, if the Budget Act of the current fiscal year and/or any subsequent years covered under the MOU does not appropriate sufficient funds, the MOU shall be of no further force and effect.

In the event this situation occurs, DOJ shall have no liability to reimburse/pay any funds to Grantee, or to furnish any other considerations under this MOU. As well, Grantee shall not be obligated to continue performing the provisions of this MOU, for which the Grantee would have been reimbursed.

If funding for any fiscal year is reduced or deleted in the Budget Act for purposes of this MOU, DOJ shall have the option to either cancel this MOU with no liability occurring to DOJ or offer an addendum to the Grantee to reflect the reduced amount.

Redlands Regular Meeting of 12-03-24 233 of 875
Redlands Police Department DOJ-PROP56-2024-25-1-055

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Redlands City CouncilDecember 3, 2024

Redlands City Council
December 3, 2024