CITY OF REDLANDS
CITY COUNCIL
A G E N D A
DECEMBER 17, 2024
EDDIE TEJEDAMayor
PAUL T. BARICHMayor Pro Tempore
DENISE DAVISCouncil Member
JENNAGUZMAN-LOWERYCouncil Member
MARIO SAUCEDOCouncil Member***JEANNE DONALDSONCity Clerk PHILLIP DOOLITTLECity Treasurer
CHARLES M. DUGGAN JR.City Manager
YVETTE M. ABICH GARCIACity Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session)6:00 p.m. Open Session (Public Meeting)* * *City Council ChambersCivic Center, 35 Cajon Street, Redlands, California
A G E N D A The following information comprises the agenda for the regular meeting of the City Council of the City ofRedlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street,Redlands, California, on:
TUESDAY, DECEMBER 17, 2024
To join via Zoom on a computer, laptop, or smart devicePlease visit www.zoom.us, click on Join a MeetingEnter the Meeting ID 896 2789 8341, then run the Zoom launcherTo join via Zoom with audio only (cell phone or landline):Dial 1-877-853-5247Enter the Meeting ID 896 2789 8341 Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To checkon the status of remote connectivity in the event of an outage, go to the City’s websiteat www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram pageat @CityofRedlands_CityHall.
In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayorwill adjourn the meeting to a future date.
PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during theconsideration of that item. Due to time constraints and the number of persons who may wish to give oraltestimony, public comments will be limited to three (3) minutes.
To provide comment while participating from Council Chambers: Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet"before the meeting is convened. Forms are available in the Office of the City Clerk or inCouncil Chambers.After the meeting has convened, you may place the speaker form in the basket at the tablealong the north wall of the Chambers. Please do not disturb the City Clerk while the meetingis in progress. To provide comment through Zoom (on a computer, laptop, or smart device): Click the "Raise Hand" button and the moderator will unmute you when it is your turn tospeak To provide comment via audio only (cell phone or landline): Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3numbers of your telephone number when it is your turn to speak.
PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONICCOMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.
A. Call City Council Meeting to Order.
B. Public Comment(Any person wishing to provide public comment on a closed session matter may do so at thistime.)
C. Recess City Council Meeting to a Closed Session
1. Conference with legal counsel - Anticipated litigation pursuant to Government Code Sections54956.9(d)(2) and (e)(3):
A point has been reached where, in the opinion of the legislative body of the local agency, and onthe advice of its legal counsel based on existing facts and circumstances, there is a significantexposure to litigation against the local agency, based on the local agency’s receipt ofcommunication dated November 25, 2024, from Jonathan Shardlow, legal counsel for Prologis,Inc. to City Attorney Yvette Abich Garcia threatening litigation (copy available for public inspectionin City Clerk’s Office)
2. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)(CityAttorney Garcia)One Case:a. Miller & Associates, LLC v. City of Redlands, San Bernardino Superior Court, Case No.CIVSB2203755
3. Conference with real property negotiators - Government Code §54956.8(Assistant City Manager Boatman) Property: APN: 0171-191-30-0000
AgencyNegotiators: Charles M. Duggan, City Manager; Christopher Boatman,Assistant City Manager Negotiating Party:Steve Stockton, President, Redlands Historical MuseumAssociation UnderNegotiation: Terms of possible lease with City.
6:00 P.M.
D. Reconvene City Council Meeting
E. Invocation by Mayor Pro Tem BarichPledge of Allegiance by the Student Council of Smiley Elementary School (In keeping with long-standing traditions of legislative invocations, this City Council meeting mayinclude a brief invocation. Such invocations are not intended to proselytize or advance any one, orto disparage any other, faith or belief. Neither the City nor the City Council endorses any particularreligious belief or form of invocation.)
F. Closed Session Report(No reportable action taken in closed session unless otherwise announced by the City Attorney atthis time.)
G. Presentations
1. Performance by Barry Johansson (Mayor Tejeda)
H. Certification of Election - Oaths of Office - Reorganization of the City Council
1. Consideration of Resolution No. 8638 of the City Council of the City of Redlands reciting thefacts of the General Municipal Election held on Tuesday, November 5, 2024, declaring theresults and such other matters as provided by law (City Clerk Donaldson)
2. Presentation of certificates of election - Administration of oaths of office a. Newly re-elected City Clerk (Mayor Tejeda)b. Newly elected City Treasurer (City Clerk Donaldson)c. Newly re-elected Council Member District 2 (City Clerk Donaldson)d. Newly elected Council Member District 4 (City Clerk Donaldson
3. Discussion and possible action relating to Resolution No. 8508 establishing the process for theselection of the Mayor and Mayor Pro Tempore and their respective terms of office andrepealing Resolution No. 8414 (Mayor Tejeda)
4. Selection of Mayor and Mayor Pro Tempore (City Clerk Donaldson)
5. Comments from Mayor, Mayor Pro Tempore, and newly elected and re-elected City CouncilMembers, City Clerk, and City Treasurer
6. Brief Recess
I. Reconvene City Council Meeting
J. Public Comment - City Council(At this time, the City Council will provide an opportunity for the public to address them on anysubject, within the jurisdiction of the City Council, which is not already scheduled on this agenda.However, any matter that requires action will be referred to staff for a report and possible action ata subsequent meeting. Comments will be limited to three {3} minutes.)
K. Consent Calendar(The following routine items have been recommended for approval and will be acted uponsimultaneously unless separate discussion and/or action is requested by a Councilmember or amember of the audience.)
1. Approve the regular meeting minutes December 3, 2024 (City Clerk Donaldson)
2. Approve recommendations for the reappointment of Margo Mullen and Edie Punt to serve onthe Cultural Arts Commission (Mayor Tejeda)
3. Approve recommendations for the reappointment of Andrew Hoder, and the appointments ofPatrick Taylor and Donivan Fox to the Traffic and Parking Commission (Mayor Tejeda andCouncil Member Saucedo)
4. Approve recommendation for reappointment of William Hardy, Jr. to the Library Board ofTrustees (Council Member Davis)
5. Approve the acceptance of a grant award from the County of San Bernardino Office ofHomeless Services in the amount of $300,000 from Homeless, Housing, Assistance, andPrevention 4 (HHAP-4) grant for case management at the Project Home Key site; approve theHomeless Resource Services Agreement with Step Up on Second Street, Inc. for casemanagement services at Project Home Key in an amount not-to-exceed $300,000; approve theassociated additional appropriation in the amount of $300,000; and determine that the servicesprovided are exempt from environmental review pursuant to Section 15061 (b)(3) of the State’s guidelines implementing the California Environmental Quality Act (Assistant City ManagerBoatman)
6. Approve the First Amendment to the sole source Professional Services Agreement with Dyett &Bhatia, Urban and Regional Planners, to include an additional Scope of Services, an increase tothe Agreement by $21,600 from $129,800 to a total aggregate amount not-to-exceed $151,400,to extend the agreement term to December 31, 2025, and determine that the proposed action iscategorically exempt from environmental review pursuant to Section 15061(b)(3) of the State'sguidelines implementing the California Environmental Quality Act (Development ServicesDirector Desatnik)
7. Approve the Professional Services Agreement with EnviroMINE, Inc., to perform annual siteinspections and related services associated with the Surface Mining and Reclamation Act of1975 Compliance, for an aggregate amount not to exceed $122,500 over a five-year period(Development Services Director Desatnik)
8. Adopt Resolution No. 8646 Designating the City's Authorized Agents for cost recovery purposesfor the California Governor's Office of Emergency Management (CalOES) and the FederalEmergency Management Agency (FEMA) (Fire Chief Sessler)
9. Approve the purchase of a mobile office from Mobile Modular for the California Street Landfill ata cost of $117,550.24 (Facilities and Community Services Director Crocker)
10. Approve the Professional Services Agreement with Higginson Architects Inc. for generalarchitecture design services for an amount not to exceed $100,000, and determine thatapproval of the agreement is exempt from the California Environmental Quality Act pursuant toSection 15061(b)(3) of the CEQA Guidelines (Facilities and Community Services DirectorCrocker)
11. Approve a $30,000 contribution for the 2025 Fourth of July Celebration to the Redlands 4th ofJuly Committee and determine that the financial support serves a public benefit and approve theadditional appropriation in the amount of $30,000 (Facilities and Community ServicesDepartment Director Crocker)
12. Adopt Salary Resolution No. 8650 establishing a Salary Schedule and Compensation Plan forCity Employees and rescinding Resolution No. 8624 (Human Relations and Risk ManagementDirector Meteau)
13. Approve the invoice payment to Systems & Software, Inc. for support of the enQuesta UtilityDatabase for Customer Management in an amount of $203,771 for annual softwaremaintenance and support (Management Services/Finance Director Garcia)
14. Approve the $75,000 JCI Jones Chemical, Inc. purchase order modification and determine thisaction is exempt from environmental review pursuant to Section 15061(b)(3) of the State'sguidelines implementing the California Environmental Quality Act (Municipal Utilities andEngineering Director Harris)
15. Adopt Resolution No. 8644 establishing a contractor list pursuant to the Uniform PublicConstruction Cost Accounting Act, and determine that approval of the Resolution is exempt fromenvironmental review pursuant to Section 15061(b)(3) of the State's guidelines implementingthe California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
16. Approve the Third Amendment to the Professional Services Agreement with CASC Engineeringand Consulting, Inc. for the California Street and Redlands Boulevard Intersection WideningProject to extend the time for completion to December 31, 2025, and determine that this actionis exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and EngineeringDirector Harris)
17. Approve purchase of four (4) chemical fume hoods with cabinets and one (1) samplerefrigerator unit from Thomas Scientific, LLC, for a total purchase price of $85,673.25, anddetermine that this action is exempt from environmental review pursuant to Section 15061(b)(3)of the State's guidelines implementing the California Environmental Quality Act (MunicipalUtilities and Engineering Director Harris)
18. Approve the Professional Services Agreement with AGA Engineers, Inc. to design and provideconstruction support services for the installation of a new traffic signal at the Church Street/SanBernardino Avenue intersection for an amount not-to-exceed $115,000, and determine thatapproval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (MunicipalUtilities and Engineering Director Harris)
19. Accept the grant award from the FY 2023 Homeland Security Grant Program, and approve anadditional appropriation of $23,962 to the Police Department (Police Chief Tolber)
L. New Business
1. Consideration of a Lease Agreement with the Redlands Historical Museum Association for theMuseum of Redlands property located at 1 North Center Street, for a not to exceed amount of$36,000 and determine that approval of the lease agreement is exempt from environmentalreview pursuant to Section 15061(b)(3) of the State’s guidelines implementing the CaliforniaEnvironmental Quality Act (Assistant City Manager Boatman)
2. Consideration of a Sole Source Procurement Waiver and Professional Services Agreement withTilden-Coil Constructors, Inc., for Master Construction Management Services for State StreetCity Hall for an amount not to exceed $1,363,358, approval of an additional appropriation, anddetermination that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (AssistantCity Manager Boatman)
3. Consideration of a Professional Services Agreement with TK Security, Inc., for the provision ofunarmed, on-site security services at the Step-Up In Redlands Project Home Key facility, in anamount not-to-exceed $196,560 for the initial term of one year, with the option to extend by twoadditional one-year terms for a total amount not-to-exceed $589,680 (Assistant City ManagerBoatman)
4. Consideration of the California Department of Housing and Community Development (HCD)Encampment Resolution Funding Program (ERF-3) grant award in the amount of $5,341,800,authorizing the City Manager or his designee to execute the grant agreement and relatedprogram documents, and authorize an additional appropriation of $5,341,800 (Assistant CityManager Boatman)
5. Consideration of the 2025-2026 Community Development Block Grant Program Year proposedproject listing, and authorization for submittal of the 2025-2026 Cooperating City RecommendedProjects Form to the County of San Bernardino Community and Housing Division (DevelopmentServices Director Desatnik)
6. Consideration of Resolution No. 8643 determining that a proposed mixed-use development onan approximately 3.15-acre site located at the northeast corner of Stuart Avenue and EurekaStreet is exempt from Measure 'U' (Development Services Director Desatnik)
7. Consideration of a Professional Services Agreement with Activu Corporation for an amount notto exceed $257,779, for the purchase and installation of an audiovisual system for the City'sEmergency Operations Center (EOC) as part of the grant-funded EOC Renovation Project (FireChief Sessler)
8. Consideration of a $12,058,362.99 construction contract with MCC Pipeline, Inc. forconstruction of the 2023 CIP Water Pipeline and Highline Replacement Project, Project No.501063, approval of an additional appropriation in the amount of $3,058,363, and determinationthat the project is categorically exempt under Sections 15302 and 15303 of the State'sguidelines implementing the California Environmental Quality Act (Municipal Utilities andEngineering Director Harris)
9. Consideration of Resolution No. 8645 to adopt a Mitigated Negative Declaration and MitigationMonitoring/Reporting Program prepared for the proposed California Street and RedlandsBoulevard Intersection Widening Project in accordance with Section 15074 of the CaliforniaEnvironmental Quality Act Guidelines (Municipal Utilities and Engineering Director Harris)
M. Individual Council Member Announcements and/or Reports on Activities(No collective discussion or action.)
N. AdjournmentThe next regular meeting of the City Council will be held on January 21, 2025.
If you challenge any proposed development entitlement listed on this agenda in court, you may belimited to raising only those issues you or someone else raised at the public hearing described in thisnotice, or in written correspondence delivered to the City Council at or prior to this public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate inthis meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at(909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonablearrangements to ensure accessibility to this meeting.(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open sessionagenda item less than 72 hours before this meeting are available for public inspection at the City Clerk'sOffice or at the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available atthe A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s websitereferenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier)and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday,Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on theCity’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of theCity of Redlands are available online at: www.cityofredlands.org.