Redlands City Council
January 21, 2025

CITY OF REDLANDS

CITY COUNCIL

FINANCING AUTHORITY

A G E N D A S
JANUARY 21, 2025

MARIO SAUCEDO
Mayor

MARC SHAW
Mayor Pro Tempore
PAUL T. BARICH
Council Member

EDDIE TEJEDA
Council Member

DENISE DAVIS
Council Member
***

JEANNE DONALDSON
City Clerk

PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.

City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California

January 21, 2025
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A G E N D A

The following information comprises the agenda for the regular meetings of the City Council of the City of Redlands and the Redlands Financing Authority of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

TUESDAY, JANUARY 21, 2025

To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us, click on Join a Meeting
Enter the Meeting ID 896 2789 8341, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 896 2789 8341
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

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After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak

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Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS

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5:00 P.M.

A. Call City Council Meeting to Order

B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)

C. Recess City Council Meeting to a Closed Session

1. Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Boatman)
Property: APNs: 0173-231-23-0000 and 0173-231-26-0000 (England Grove) Agency
Negotiators:

Charles M. Duggan, City Manager; Christopher Boatman, Assistant City Manager
Negotiating
Party:

Johanna Crooker, ACIP Director of Forward Planning - Entitlements, Southern California; Meritage Homes of California, Inc.

Under
Negotiation:

Terms of payment and price of possible land purchase by City.

2. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)(City Attorney Garcia)
Two Cases:

Miller & Associates, LLC v. City of Redlands, San Bernardino Superior Court, Case No.

CIVSB2203755
a.

Price v. City of Redlands, San Bernardino Superior Court, Case No. CIVSB2218802b.

6:00 P.M.

D. Reconvene City Council Meeting

E. Invocation by Mayor Pro Tem Shaw
Pledge of Allegiance by Lugonia Elementary School Students (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.)

F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)

G. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda.

However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)

H. Consent Calendar

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H. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve the regular meeting minutes December 17, 2024 (City Clerk Donaldson)

2. Approve recommendation for the reappointments of Greg Weissman and Justine Guidry and the appointment of Bridget Lawlor to the Historic and Scenic Preservation Commission (Mayor Saucedo and Mayor Pro Tem Shaw)

3. Approve City Council Liaison assignments to the City's Boards, Commissions, Committees and Outside Agencies (Mayor Saucedo)

4. Adopt Resolution No. 8655 to determine that the criteria contained in Government Code Section 65583.4 have been met, pertaining to a one-year extension of time to complete the rezoning actions that will implement the City’s 6 th Cycle Housing Element and the Regional Housing Needs Assessment allocation (City Planner/Planning Manager Foote)

5. Adopt Resolution No. 8654 declaring weeds to be a public nuisance and setting February 4, 2025, as the public hearing for objections to the proposed weed abatement (Fire Chief Sessler)

6. Adopt Resolution No. 8656 acknowledging acceptance of a report for completed state-mandated fire and life safety inspections by the City of Redlands Fire Department in compliance with SB 1205 and California Health and Safety Code Section 13146.4 (Fire Chief Sessler)

7. Approve the Public Works Contract with Metrocell Construction Inc. for Guardrail Installations for an amount not-to-exceed $174,600; and determine that the project is exempt from environmental review pursuant to Section 15304 of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)

8. Adopt Resolution No. 8649 - Annual Report of Development Impact Fees for the Year Ended June 30, 2024, and Adoption of Findings (Management Services/Finance Director Garcia)

9. Receive and file the Annual Reports for Community Facility District (CFD) No. 2001-1 and Community Facility District (CFD) No. 2003-1 pursuant to Local Agency Special Tax and Bond Accountability Act (SB 165) (Management Services/Finance Director Garcia)

10. Approve an Intergovernmental Purchase of Dell Workstations in the amount of $99,794.13 (Management Services/Finance Director Garcia)

11. Approve the property lease agreement with the South Coast Air Quality Management District and determine that this action is exempt from environmental review pursuant to Section 15601(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

12. Approve a Professional Services Agreement with Public Sector Personnel Consultants Inc. for Citywide Classification and Compensation Study Services for an amount not-to-exceed $192,000; and approve an additional appropriation in the same amount (Human Resources/Risk Management Director Meteau)

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I. Communications

1. Presentation and acceptance of the Fiscal Year 2024 City of Redlands Annual Comprehensive Financial Report, and the Independent Accountants’ Report on Applying Agreed-Upon Procedures Related to the Article XIII-B Appropriations Limit Calculation (Management Services/Finance Director Garcia)

2. Discussion and possible action relating to the designation of Voting Delegates to represent the City at the 2025 Regional Conference of the Southern California Association of Governments (SCAG) and General Assembly (Mayor Saucedo)

3. Annual Report of the Parks and Recreation Commission by Chair Douglas Gonzales and Commissioner Roy Cencirulo (Facilities and Community Services Director Crocker)

4. Annual Report of the Airport Advisory Board by Chair Jason Golembeski (Facilities and Community Services Director Crocker)

J. New Business

1. Consideration of the process to select new members to the City's Planning Commission; authorize the formation of, and appointments to an ad hoc subcommittee of the City Council to interview Planning Commission candidates; and direct staff to prepare an ordinance formalizing the selection process for City Council consideration at a future meeting (Assistant City Manager Boatman)

2. Consideration of a Purchase and Sale Agreement with Meritage Homes of California, Inc. for the acquisition of Assessor Parcel Numbers 0173-231-23-0000 and 0173-231-26-0000 for $100,000 and an additional appropriation in the same amount and determination that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)

3. Consideration of Amendment No. 1 to an Operations and Maintenance Agreement with San Bernardino County Transportation Authority and the University of Redlands (Assistant City Manager Boatman)

4. Consideration of an unsolicited offer of donation of property identified as Assessor’s Parcel No. 0170-302-07 000 (Assistant City Manager Boatman)

5. Introduction of Ordinance No. 2975 to amend Title 13 (Public Services) relating to water, sewer and solid waste charges and payments, and consideration of Resolution No. 8647 revising the Policy on Residential Water Service Discontinuation and Rescinding Resolution No. 8048 (Management Services/Finance Director Garcia)

6. Introduction of Ordinance No. 2974 amending Section 2.48.040 of Chapter 2.48 of the Redlands Municipal Code relating to the Traffic and Parking Commission (Municipal Utilities and Engineering Director Harris)

7. Introduction of Ordinance No. 2978, establishing an exhaustion of administrative remedies procedure for challenges to fees, charges, and assessments, and consideration of Resolution No. 8657, amending the utility rate protest submission and tabulation procedure (Municipal Utilities and Engineering Director Harris)

8. Consideration of the twelve (12) year sole source Wastewater Treatment Plant Membrane January 21, 2025
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8. Consideration of the twelve (12) year sole source Wastewater Treatment Plant Membrane Bioreactor filter preventive maintenance and replacement Agreement with Zenon Environmental Corporation with $219,578 annual payments, for a total value of $2,634,939, and determination that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

K. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)

L. Adjournment
The next regular meeting of the City Council will be held on February 4, 2025.

M. Redlands Financing Authority

1. Call regular meeting of the Board of Directors of the Redlands Financing Authority to order

2. Public Comment - Redlands Financing Authority
(At this time, the Redlands Financing Authority will provide an opportunity for the public to address them on any subject, within its jurisdiction, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)

3. Approve the regular meeting minutes of September 17, 2024 (Secretary Donaldson)

4. Adjourn Redlands Financing Authority meeting
The next Redlands Financing Authority meeting will be held on May 20, 2025.

January 21, 2025
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If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)

Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session meeting begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.

January 21, 2025
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City Council/Financing Authority Meeting H. 1.

DATE: 01/21/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the regular meeting minutes December 17, 2024 (City Clerk Donaldson)
MOTION:

I move to approve the regular meeting minutes of December 17, 2024.

Attachments
Meeting minutes of December 17, 2024

MINUTES

Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on December 17, 2024 at 5:00 P.M.

Present:  Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Mario Saucedo, Council Member

Absent: Jenna Guzman-Lowery, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director

Mayor Tejeda called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.

PUBLIC COMMENT

None forthcoming

CLOSED SESSION

Conference with legal counsel - Anticipated litigation pursuant to Government Code Sections 54956.9(d)(2) and (e)(3):

A point has been reached where, in the opinion of the legislative body of the local agency, and on the advice of its legal counsel based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, based on the  local agency’s receipt of communication dated November 25, 2024, from Jonathan Shardlow, legal counsel for Prologis, Inc. to City Attorney Yvette Abich Garcia threatening litigation (copy available for public inspection in City Clerk’s Office)

City Attorney Garcia announced this item was pulled from the Closed Session Agenda.

Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)(City Attorney Garcia)
One Case:
a. Miller & Associates, LLC v. City of Redlands, San Bernardino Superior Court, Case No.

CIVSB2203755

CC_December 17, 2024

Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Boatman)
Property: APN: 0171-191-30-0000
Agency
Negotiators:

Charles M. Duggan, City Manager; Christopher Boatman,
Assistant City Manager
Negotiating Party: Steve Stockton, President, Redlands Historical Museum Association
Under
Negotiation:

Terms of possible lease with City.

RECONVENE CITY COUNCIL MEETING

The meeting reconvened at 6:00 P.M. with an invocation by Mayor Pro Tem Barich. The Pledge of Allegiance to the American flag was conducted by the Student Council of Smiley Elementary School.

CLOSED SESSION REPORT

City Attorney Garcia announced the following: Council Member Guzman-Lowery was absent from Closed Session, Mayor Tejeda recused himself from Item C-1, and Ms. Garcia declared no reportable action was taken during the closed session.

PRESENTATIONS

Mayor Tejeda introduced Barry Johansson, who sang musical selections in celebration of the holidays. Mr. Johansson is the Executive Director of the Freedom Philharmonic.

ELECTION CERTIFICATION - OATHS - CITY COUNCIL REORGANIZATION

Resolution No. 8638 Election Results Certification

City Clerk Donaldson presented Resolution No. 8638, reciting the facts of the general municipal election held on Tuesday, November 5, 2024, declaring the following results:

Member of the City Council District 2 Votes
Eddie Tejeda 2,661
Jennifer Maravillas 1,893

Member of the City Council District 4 Votes
Jenna Guzman-Lowery 2,673
Jesus Cisneros    937
Marc R. Shaw 3,047

CC_December 17, 2024

City Clerk

Votes
Jeanne Donaldson   26,113

City Treasurer Votes
Phillip Doolitte 18,770
John Paul Maier                                             8,730

On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8638 reciting the facts of the General Municipal Election held on Tuesday, November 5, 2024, declaring the results and such other matters as provided by law, declaring that Eddie Tejeda was elected as a Member of the City Council District 2; Marc R. Shaw was elected as a Member of the City Council District 4; Jeanne Donaldson was elected as the City Clerk; and Phillip Doolittle was elected as the City Treasurer.

Vote: 4 - 0 Passed

Administration of Oaths
Mayor Tejeda administered the oath of office to City Clerk Jeanne Donaldson. City Clerk Donaldson administered the oath of office and presented certificates of election to newly elected Council Members Eddie Tejeda and Marc Shaw and newly elected City Treasurer Phillip Doolittle.

Resolution No. 8508 Selection of Mayor and Mayor Pro Tempore

Mayor Tejeda opened the discussion relating to Resolution No. 8508, establishing the process for the selection of the mayor and mayor pro tempore and their respective terms of office and repealing Resolution No. 8414. On December 20, 2022, the City Council reviewed potential changes to the selection process by which the council selects the mayor and mayor pro tempore and adopted Resolution No. 8414 to provide for a seniority-based rotating schedule beginning December 2024 and continuing thereafter, every even numbered year. On January 17, 2023, the City Council adopted Ordinance No. 2953 amending Chapter 2.02 of the Redlands Municipal Code relating to the selection process. Resolution No. 8508 would eliminate the rotation system and states that the City Council shall meet after each general municipal election, choose one of its members as mayor, and one of its members as mayor pro tempore, for a two-year term of office.

Council Member Davis stated her reasons for supporting the rotation methodology, pointing out it was designed to be fair, equitable and allow each district representative an opportunity to be Mayor. She said this was a move forward for the City, and she was worried that repealing the rotation method was a betrayal of the public's trust and would undermine the democratic process that was established two years ago.

As public comment, twenty-nine people urged the Council to give the rotation method a chance, highlighting the fact that there was no data to prompt the reversal of the current resolution.

Speakers raised several topics, including, the value of providing each district equal and fair representation, Council Member Davis's strong qualifications to be mayor, the need for transparency, and the timing and motivation behind bringing this matter before the Council again.

CC_December 17, 2024

transparency, and the timing and motivation behind bringing this matter before the Council again.

Many said there was an appearance that the proposed resolution attempted to reduce the power of a woman leader, diminish the LGBTQ community and target Council Member Davis specifically.

Fifteen people supported having council members select the mayor and mayor pro tempore among themselves, stating this method was based on merit, not on seniority. At least four speakers suggested the Council consider electing the mayor at-large, so that every voter was given an opportunity to determine who represents the city as mayor.

Mayor Tejeda preferred selecting the mayor and mayor pro tempore positions using historical methodology. Council Member Saucedo also favored the system whereby council members determined who would fill the leadership roles, as this was based on competency, not on seniority. Mayor Pro Tem Barich added that serving as the mayor required an extra time commitment. Council Members were grateful to every single speaker and to those who provided written comments, as well.

On motion of Council Member Tejeda, seconded by Council Member Mario Saucedo, the City Council approved, by roll call vote, Resolution No. 8508 establishing the process for the selection of the Mayor and Mayor Pro Tempore and their respective terms of office and repealing Resolution No. 8414.

Vote: 4 - 1 Passed
NAY: Council Member Denise Davis

Selection of Mayor and Mayor Pro Tempore

City Clerk Donaldson conducted the elections of the Mayor and Mayor Pro Tem for a term of two years, announcing that nominations do not require a second. She called for nominations for the office of Mayor. Council Member Barich nominated Denise Davis. Council Member Tejeda nominated Mario Saucedo. There being no further nominations, a roll call vote was taken:

VOTE: Nominee Denise Davis - Vote Failed 2-3
Ayes: Paul Barich, Denise Davis
Nays: Eddie Tejeda, Mario Saucedo, Marc Shaw
VOTE: Nominee Mario Saucedo - Vote Passed 4-1 - Mario Saucedo was declared the new Mayor Ayes: Eddie Tejeda, Paul Barich, Mario Saucedo, Marc Shaw Nays: Denise Davis
Ms. Donaldson called for nominations for the office of Mayor Pro Tem for a term of two years.

Council Member Paul Barich nominated Marc Shaw. There being no further nominations, Marc Shaw was declared the new Mayor Pro Tem.

PRESENT:

Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tem
Eddie Tejeda, Council Member
Paul Barich, Council Member
Denise Davis, Council Member
CC_December 17, 2024

Brief comments were provided by Mayor Saucedo and Mayor Pro Tem Shaw. A ten-minute recess was called at 8:40 P.M. and the meeting reconvened at 8:50 P.M.

PUBLIC COMMENT

SBVWCD Representative - Newly elected Mark Falcone introduced himself as the Division 2 Board Member of the San Bernardino Valley Water Conservation Board. He looked forward to working with the City and Council Members.

Christmas Parade Event Organizers - Michael Paisner raised concerns about the actions of the Kiwanis Club and wondered whether they discriminated against one of the Christmas Parade entrants, "The Neighborhood Gays".

No to High Rises - Gregory Brittain reminded the Council that the voters had twice rejected ballot measures pushing for higher densities and higher building heights, and he urged the Council to honor the will of the voters.

CONSENT CALENDAR

Minutes

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved the regular meeting minutes of December 3, 2024.

Vote: 5 - 0 Passed

Cultural Arts Commission Appointments

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously reappointed, by roll call vote, Margo Mullen to serve a second four-year term on the Cultural Arts Commission ending January 6, 2029; and reappointed Edie Punt to serve her first full four-year term on the Cultural Arts Commission ending January 6, 2029.

Vote: 5 - 0 Passed

Traffic and Parking Commission Appointments

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously reappointed, by roll call vote, Andrew Hoder to serve his first full four-year term on the Traffic and Parking Commission ending December 20, 2028; appointed Patrick Taylor to serve a four-year term on the Traffic and Parking Commission ending December 20, 2028, and appointed Donivan Fox to serve the remainder of a four-year term on the Traffic and Parking Commission ending December 20, 2025.

Vote: 5 - 0 Passed

CC_December 17, 2024

Library Board of Trustees Appointment

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously reappointed, by roll call vote, William Hardy Jr. to serve a three-year term on the Library Board of Trustees ending January 1, 2028.

Vote: 5 - 0 Passed

Accept Grant Award SB County Homeless Services

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that acceptance of the Homeless, Housing, Assistance, and Prevention 4 (HHAP-4) grant and the award of a Homeless Resource Services Agreement with Step Up on Second Street, Inc. for case management services are exempt from environmental review pursuant to Sections 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; accepted the Homeless, Housing, Assistance, and Prevention 4 (HHAP4) grant in the amount of $300,000 for case management services at the Project Home Key site; approved a Homeless Resource Services Agreement for the provision of case management services with Step Up on Second Street, Inc., in an amount not-to-exceed $300,000; and approved the additional appropriation in the amount of $300,000 as described in the staff report.

Vote: 5 - 0 Passed

First Amendment with Dyett & Bhatia, Urban and Regional Planners

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of the First Amendment to the Professional Services Agreement with Dyett & Bhatia Urban and Regional Planners is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the First Amendment to the sole source Professional Services Agreement with Dyett & Bhatia, Urban and Regional Planners, to include an additional Scope of Services, an increase to the Agreement by $21,600 from $129,800 to a total aggregate amount not-to-exceed $151,400, to extend the agreement term to December 31, 2025.

Vote: 5 - 0 Passed

EnviroMINE, Inc. Agreement for Annual Site Inspections and Related Services

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approve the Agreement with EnviroMINE, Inc., for an initial term of three (3) years with an option to extend for two additional one-year terms for an annual amount of $24,500 and an aggregate amount not to exceed $122,500 over a five-year period for the provision of professional services for sand and gravel annual site inspections and related services associated with the Surface Mining and Reclamation Act of 1975 (SMARA).

Vote: 5 - 0 Passed
CC_December 17, 2024

Resolution No. 8646 Designating City's Authorized Agents

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, Resolution No. 8646, designating the City's Authorized Agents for cost recovery purposes through the California Governor's Office of Emergency Services (CalOES) and Federal Emergency Management Agency (FEMA) for any damages and emergency work that may occur during a natural or man-made disaster.

Vote: 5 - 0 Passed

Mobile Office Purchase

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, the purchase of a mobile office from Mobile Modular for the California Street Landfill at a cost of $117,550.24, for a new updated office space to ensure that staff assigned to the Landfill Division have efficient resources to provide essential landfill compliance.

Vote: 5 - 0 Passed

General Architecture Design Services Agreement

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of a Professional Services Agreement with Higginson Architects Inc. for general architecture design services is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines; and approved the Professional Services Agreement with Higginson Architects Inc. for general architecture design services for an amount not to exceed $100,000.

Vote: 5 - 0 Passed

Contribution to Redlands 4th of July Committee

Facilities and Community Services Department Director Crocker introduced a request from the Redlands 4th of July Committee for a $30,000 contribution from the City for the 2025 Fourth of July Celebration. She explained that in order to approve the contribution, the Council must determine that the financial support serves a public benefit. As background, the City Council approved a $30,000 contribution in 2024 for the fireworks display. However, due to technical issues with the display, including the grand finale, the pyrotechnics contractor provided a $15,000 credit, reducing the Committee’s financial need to $15,000. As the City disburses payment only after the event, the Redlands 4th of July Committee will receive a $15,000 payment for the 2024 event.

For the 2025 Fourth of July celebration, the Committee is requesting a $30,000 financial contribution to secure the fireworks display. This contribution will represent only a portion of the total event cost. Committee Chair and event organizer Tim Murone clarified that the contribution request was a deposit to hold the date and was due to the vendor in January 2025.

CC_December 17, 2024

request was a deposit to hold the date and was due to the vendor in January 2025.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, a $30,000 contribution for the 2025 Fourth of July Celebration to the Redlands 4th of July Committee and determined that the financial support serves a public benefit; and approved the additional appropriation in the amount of $30,000.

Vote: 5 - 0 Passed

Resolution No. 8650 Salary Schedule

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, the City Council unanimously approved, by roll call vote, Resolution No. 8650 establishing a Salary Schedule and Compensation Plan for City Employees and rescinding Resolution No. 8624. Resolution No. 8650 incorporates position changes in the City Manager's Office, Human Resources Department and the Library.

Additionally, salary adjustments have been made to certain part-time classifications in order to maintain compliance with minimum wage requirements.

Vote: 5-0 Passed

Payment for enQuesta Utility Database for Customer Management

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, payment of the invoice to Systems & Software, Inc. (“S&S”), providers of the City’s utility billing software, in an amount of $203,771 for annual software maintenance and support for the calendar year 2025.

Vote: 5-0 Passed

PO Modification JCI Jones Chemical Inc.

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of a $75,000 JCI Jones Chemical, Inc. purchase order modification is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved a $75,000 JCI Jones Chemical, Inc. purchase order modification to operate and maintain water utility production, treatment, and distribution systems.

Vote: 5-0 Passed

CC_December 17, 2024

Resolution No. 8644 Establishing Contractor List

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of Resolution No. 8644 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and adopted Resolution No. 8644 establishing a contractor list pursuant to the Uniform Public Construction Cost Accounting Act.

Vote: 5-0 Passed

Amending Agreement California St / Redlands Blvd Intersection Widening Project

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of the Third Amendment to the Professional Services Agreement with CASC Engineering and Consulting, Inc. for the California Street and Redlands Boulevard Intersection Widening Project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Third Amendment to the Professional Services Agreement with CASC Engineering and Consulting, Inc. for the California Street and Redlands Boulevard Intersection Widening Project to extend the time for completion to December 31, 2025.

Vote: 5-0 Passed

Purchase Chemical Fume Hoods with Cabinets and Sample Refrigerator

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that purchasing four (4) laboratory fume hoods with cabinets and one (1) sample refrigerator is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the purchase four laboratory fume hoods with cabinets and one sample refrigerator from Thomas Scientific, LLC for a total purchase price of $85,673.25.

Vote: 5-0 Passed

Installation Traffic Signal at Church St/San Bernardino Ave Intersection

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of a Professional Services Agreement with AGA Engineers, Inc. to engineer and provide construction support services for the installation of a new traffic signal at the Church Street/San Bernardino Avenue intersection is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Professional Services Agreement with AGA Engineers, Inc. for an amount not-to-exceed $115,000.

CC_December 17, 2024

$115,000.

Vote: 5-0 Passed

Accept Grant Award FY 2023 Homeland Security Grant Program

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously accepted, by roll call vote, the grant award from the FY 2023 Homeland Security Grant Program; and approved an additional appropriation of $23,962 to the Police Department.

Vote: 5-0 Passed

NEW BUSINESS

Redlands Historical Museum Association for MOR Lease Agreement

Assistant City Manager Boatman reviewed a Lease Agreement with the Redlands Historical Museum Association (RHMA) for the Museum of Redlands (MOR) property located at 1 North Center Street, for a not to exceed amount of $36,000. Since 2021, in recognition of the community benefit of the MOR, the City Council has contributed to the fundraising for the project. At their April 19, 2022 meeting, the City Council approved a midyear grant agreement with RHMA for $1 million toward the construction of the museum. On May 7, 2024, the City Council agreed to provide RHMA a loan of $1 million from the City to RHMA with interest at 4% to be repaid in 2 years.  At that same meeting, the City Council also agreed to a promissory note with RHMA, advancing $2 million at zero interest to RHMA. This grant will be repaid by a $2 million grant from the state of California to the city of Redlands, which the state has committed to send to the city upon the conclusion of the construction.

The construction of MOR is scheduled to be substantially completed by the end of 2024. The RHMA is desirous of turning the building over to the City as soon as possible. In a spirit of cooperation, RHMA and the City have agreed to conclude a lease arrangement for a limited period (2 – 6 months) in 2025 until the transfer agreement can be finalized and adopted.

The proposed lease agreement between the RHMA (Landlord) and the City of Redlands (Tenant) establishes a short-term arrangement to facilitate the City’s use and operation of the property. The lease is intended to provide the City access to the property for museum-related activities, administrative setup, and cultural promotions, while allowing the City to assume operational costs prior to the anticipated donation of the property. Key summary points of the lease include: 1) Term: Four months starting February 4, 2025, with a two-month extension option. Lease terminates automatically upon transfer of the Premises to Tenant; 2) Rent:
$6,000 per month, plus Tenant is responsible for utilities and janitorial services. Landlord covers property maintenance and landscaping; 3) Use: Museum exhibit staging, artifact storage, office setup, cultural promotions, and Landlord-approved activities.

As public comment, MOR President Steve Stockton was pleased to act as cheerleader for the Museum and expressed his enthusiasm to bring this 25-year journey to the next phase and transfer ownership to the City. Dennis Bell was concerned about the Council's spending priorities, and he questioned how the City was planning and budgeting for these future CC_December 17, 2024

expenses.

On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of the lease agreement with the Redlands Historical Museum Association is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act; and approved the lease agreement with the Redlands Historical Museum Association.

Vote: 5-0 Passed

Master Construction Management Services Agreement State Street City Hall

Assistant City Manager Boatman presented a Sole Source Procurement Waiver and Professional Services Agreement with Tilden-Coil Constructors, Inc., for Master Construction Management Services for State Street City Hall for an amount not to exceed $1,363,358. With the development of the new City Hall Facility, staff has determined a Master Construction Management Services is necessary for this facility improvement project. This approach has been successful with the City's Police Department Safety Hall Facility development. The pre-construction evaluation of the design and master construction management services will provide expertise for the City, lowering potential costs associated with change orders, and other unexpected challenges that occur during major construction projects. To avoid delays and reduce liability for the City, staff is recommending waiving the competitive procurement process and contracting directly with Tilden Coil Constructors, Inc. for these services. Staff negotiated a reasonable fee to provide these services, similar to services being provided for the City's Safety Hall project. The agreement total is in the amount of $1,363,358, which includes $50,000 for pre-construction phase services, $813,358 for general conditions (project site support services), and a construction management fee based on 5% of the project construction budget. Many public agencies are beginning to use a method referred to as construction management/ multiple prime delivery to better manage large projects and mitigate risk. Construction Management Multi-Prime, as it is commonly referred to, is a project delivery method in which the professional contractor/ construction manager ("CM") serves as a consultant on a project from inception to completion. The City also enters into separate construction contracts directly with subcontractors who are managed by the CM.

As public comment, Dennis Bell said the City was spending a lot of money on a building that was supposed to be in good shape when the City originally purchased it.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that approval of a Professional Services Agreement with Tilden-Coil Constructors, Inc., for Master Construction Management Services for State Street City Hall is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; approved to waive competitive procurement procedures to contract directly with Tilden-Coil Constructors, Inc., for Master Construction Management Services for State Street City Hall; approved the Professional Services Agreement with Tilden-Coil Constructors, Inc. for Master Construction Management Services for State Street City Hall in the amount not to exceed $1,363,358; and approved an additional appropriation of $1,363,358.

CC_December 17, 2024

Vote: 5-0 Passed

Unarmed On-Site Security Services at Step-Up In Redlands Facility

Assistant City Manager Boatman described the Professional Services Agreement with TK Security, Inc., for the provision of unarmed, on-site security services at the Step-Up In Redlands Project Home Key facility. Project Home Key facility, known as Step Up In Redlands, currently houses 120 people and provides supportive services such as mental health counseling and medical services. The original grant agreement included Step Up on Second, a nonprofit partner, to provide case management and property management services, which are still being provided at the site. With the City of Redlands being a partner in the State Project Home Key grant, the City is committed to providing safety to the residents at the housing site. The City has agreed to provide an onsite security presence at the facility, up to 24 hours daily, to assist in maintaining the desired atmosphere and activities at the facility. After the initial period, the City will reassess the need for full-time onsite security. Additionally, staff may reassess the times a security guard is necessary and adjust the schedule as needed during the term of the agreement.

On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Marc Shaw, the City Council unanimously approved, by roll call vote, the Professional Services Agreement with TK Security, Inc., for the provision of unarmed, on-site security services at the Step-Up In Redlands Project Home Key facility, in an amount not-to-exceed $196,560 for the initial term of one year, with the option to extend by two additional one-year terms for a total amount not-to-exceed $589,680.

Vote: 5-0 Passed

Encampment Resolution Funding Program (ERF-3)

Assistant City Manager Boatman summarized the California Department of Housing and Community Development (HCD) Encampment Resolution Funding Program (ERF-3) grant award in the amount of $5,341,800. In January 2024, Governor Gavin Newsom announced a significant $300 million initiative aimed at addressing homelessness by assisting individuals living in encampments to transition into safe and stable housing. As part of this initiative, Redlands received over $5.3 million through the Encampment Resolution Fund (ERF-3) grant. These funds will focus on addressing homelessness and creating sustainable pathways to housing within Redlands. The program will specifically target approximately 100 homeless individuals currently residing in encampments along major transportation corridors, including the Interstate 10 and 210 freeways, Highway 38, and the Santa Ana River basin. Services offered under this program include street outreach, shelter provision, housing navigation, rapid rehousing, permanent housing placements, and temporary accommodations through hotel vouchers.

The majority of the grant funds will be allocated to local nonprofit organizations, which will act as subcontractors to deliver critical services aligned with the program's goals. This approach leverages the expertise of community-based organizations to ensure efficient and effective service delivery. Upon the City Council's formal acceptance of the grant, staff will prepare detailed agreements with these subcontractors for future Council approval. In addition to funding service delivery, a portion of the grant will be used to bolster the City's Homeless CC_December 17, 2024

Solutions Division by hiring dedicated personnel,
On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously accepted, by roll call vote, the award of $5,341,800; authorized the City Manager or his designee to execute the grant agreement and related program documents; authorized the additional appropriation of $5,341,800 as shown in the staff report; and approved the limited-term positions as described in the staff report for the Homeless Solutions Division with a term for each not-to-exceed two years.

Vote: 5-0 Passed

2025-2026 CDBG Program Proposed Project Listings

Development Services Director Desatnik presented staff's recommendation for FY 2025-2026 Community Development Block Grant Program (CDBG) proposed project listing. Requested funding distributions included:
1) Sylvan Park Rehabilitation Project - City of Redlands Restroom Replacement & ADA Sidewalk Improvements $265,386.16
2) Family Service Association of Redlands Housing and Food Assistance $9,340 3) Boys & Girls Club of Greater Redlands - Riverside Family Strengthening $9,340 4) YMCA of the East Valley Legal Aid Services $9,340
5) Partners Against Violence Supportive Services for Victims of Violence $9,340 6) Girls on the Run Youth Services $9,340
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Marc Shaw, the City Council unanimously directed staff, by roll call vote, to prepare the 2025-2026 Community Development Block Grant Program Cooperating City of Recommended Projects Form and submit to the County of San Bernardino Community Development and Housing Division, based on staff's funding requests as listed in the staff report. The requests were based on an evaluation and analysis of all the applications submitted, received, and deemed eligible for the 2025-2026 Community Development Block Grant (CDBG) Program Year beginning on July 1, 2025.

Vote: 5-0 Passed

Resolution No. 8643 Mixed-Use Development Measure 'U' Exemption

Development Services Director Desatnik provided background on Resolution No. 8643 determining that a proposed mixed-use development on an approximately 3.15-acre site located at the northeast corner of Stuart Avenue and Eureka Street is exempt from Measure 'U'. On November 12, 2024, the Planning Commission reviewed the application and unanimously recommended that the City Council determine that the proposed project qualifies for exemption from Measure 'U.' Measure U, by its own provisions, recognizes that certain types of development or projects may be determined to be exempt from those provisions of the Redlands General Plan established by Measure U, including five “Special Categories of Development” specifically listed in the measure. Among the Special Categories of Development, Measure U provides a specific exemption that states, “Development directly related to proposed Metrolink stations in the City of Redlands, including one at the University CC_December 17, 2024

of Redlands.”
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, Resolution No. 8643 finding that the proposed mixed-use project on an approximately 3.15-acre site located at the northeast corner of Stuart Avenue and Eureka Street, near the Downtown Redlands train station is exempt from Measure 'U'.

Vote: 5-0 Passed

Agreement for EOC Audiovisual System

Fire Chief Sessler introduced a Professional Services Agreement with Activu Corporation for an amount not to exceed $257,779, for the purchase and installation of an audiovisual system for the City's Emergency Operations Center (EOC) as part of the grant-funded EOC Renovation Project. The grant is designed to enhance emergency management and preparedness by supporting flexible, sustainable, secure, strategically located, and fully interoperable EOCs, with a focus on addressing identified deficiencies and needs. Key renovations include optimizing the space for improved functionality, upgrading workspaces, IT/computer systems, and audiovisual equipment, and addressing facility enhancements.

Priorities include replacing the EOC's aging rooftop HVAC units and roofing, as well as upgrading the audiovisual system.

On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, the Professional Services Agreement with Activu Corporation for an amount not to exceed $257,779, for the purchase and installation of an audiovisual system for the City's Emergency Operations Center (EOC) as part of the grant-funded EOC Renovation Project.

Vote: 5-0 Passed

Contract Award 2023 CIP Water Pipeline and Highline Replacement Project

Municipal Utilities and Engineering Director Harris highlighted the details of a $12,058,362.99 construction contract with MCC Pipeline, Inc. for construction of the 2023 CIP Water Pipeline and Highline Replacement Project, Project No. 501063. (Project). The Project) will replace approximately seven miles of aging and deteriorated water pipelines. Each year, a portion of revenues generated through water utility rates is used to replace aging water pipelines throughout the City. These pipelines are selected based on maintenance history, inspection records, and coordination with future paving improvements. The Project also includes replacing approximately two miles of a large diameter water transmission line known as the "Highline" from Fifth Avenue/Crafton Avenue to Reservoir Road/I-10. The Highline distributes water from the Henry Tate water treatment plant to the Fifth Avenue and Country Club water reservoirs. The Highline is approximately seven miles long and was constructed in the 1950s using unlined steel pipe with an anticipated service life of fifty years. Due to its age and condition, the pipe has reached the end of its useful life and the City has already replaced approximately five miles of the Highline. Director Harris pointed out there is funding available in the Water Fund's unassigned fund balance sufficient to cover this expense.

CC_December 17, 2024

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that approval of a construction contract and construction of the 2023 CIP Water Pipeline and Highline Replacement Project, Project No. 501063 are categorically exempt from environmental review pursuant to Sections 15302 and 15303 of the State’s guidelines implementing the California Environmental Quality Act; approved an additional appropriation in the amount of $3,058,363; approved the 2023 CIP Water Pipeline and Highline Replacement Project plans and specifications; and approved a construction contract with MCC Pipeline, Inc.

Vote: 5-0 Passed

Resolution No. 8645 California St & Redlands Blvd Intersection Widening Project IS/MND

Municipal Utilities and Engineering Director Harris detailed the need for Resolution No. 8645 to adopt a Mitigated Negative Declaration and Mitigation Monitoring/Reporting Program prepared for the proposed California Street and Redlands Boulevard Intersection Widening Project in accordance with Section 15074 of the California Environmental Quality Act Guidelines.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, Resolution No. 8645 to adopt a Mitigated Negative Declaration and Mitigation Monitoring/Reporting Program prepared for the proposed California Street and Redlands Boulevard Intersection Widening Project in accordance with Section 15074 of the California Environmental Quality Act Guidelines.

Vote: 5-0 Passed

COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES

Council Member Davis represented the City at the Chamber of Commerce Rise & Shine meeting, participated in the Christmas parade, and enjoyed the Omnitrans Gala held at the Mitten Building.

ADJOURNMENT

There being no further action required the meeting adjourned at 9:35 P.M. The next regular meeting of the City of Redlands City Council will be held on January 21, 2025.

CC_December 17, 2024

City Council/Financing Authority Meeting H. 2.

DATE: 01/21/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for the reappointments of Greg Weissman and Justine Guidry and the appointment of Bridget Lawlor to the Historic and Scenic Preservation Commission (Mayor Saucedo and Mayor Pro Tem Shaw)
MOTION:

I move to reappoint Greg Weissman, and Justine Guidry to each serve another four-year term on the Historic and Scenic Preservation Commission ending January 18, 2029; and

1. I move to appoint Bridget Lawlor to serve a four-year term on the Historic and Scenic Preservation Commission ending January 18, 2029.

2. RECOMMENDATION:

It is recommended by Mayor Pro Tem Shaw that the City Council consider this appointment to the Historic and Scenic Preservation Commission. Pursuant to the Redlands Municipal Code, appointments to this commission are made by the Mayor and approved by the City Council. However, Mayor Saucedo has expressed his desire to rotate recommendations for commission/board appointments among the City Council Members; therefore, Mayor Pro Tem Shaw has been delegated authority by Mayor Saucedo to make the recommendation for this appointment.

DISCUSSION:

Commissioners Rose-Marie Raumin, Greg Weissman, and Justine Guirdy's terms on the Historic and Scenic Preservation Commission expire on January 18, 2025. Two commissioners are seeking re-appointment and are in good standing with the commission. Commissioner Rose-Marie Raumin has decided to resign from the commission at the end of her term. A public notice requesting interested residents to submit an application to the Historic and Scenic interested residents to submit an application to the Historic and Scenic Preservation Commission was issued in October. The public notice was aired on Redlands TV and posted on the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice. Three new applications were received.

The Historic and Scenic Preservation Commission consists of seven members as follows:

Rose-Marie Raumin (Resigned)
Greg Weissman (term expires 1/18/25)
Justine Guidry (term expires 1/18/25)
Kurt Heidelberg
Nathan Gonzales (permanent member)
Dr. Lauren Weiss Bricker
Steven Holm
ALTERNATIVES:

The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
REVIEWED BY:

Charles M. Duggan Jr., City Manager
PREPARED BY:

Jennifer Macias, Management Analyst
Attachments
Applications
Public Notice
Received by the City
Manager's Office 12.3.24
Address Verified - AE

CITY OF REDLANDS

COMMISSION APPLICATION FORM
(Please note that this form is a public record that may be subject to disclosure upon request.) COMMISSION\BOARD APPLIED FOR
______________________________________________________________________________ Name_________________________________________________________________________ Address _ _______________________________________________ Telephone (Work) _ ______ (Cell / Home) _________________________ Email_ _______
Occupation ____________________________________________________________________ Reasons for desiring to serve – relevant experience and qualifications:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Signature ___________________________________________ Date __________________ * If appointed, please be advised that all City commissioners and committee/board members must complete mandatory harassment prevention training consistent with the requirements of Assembly Bill No. 1825. (Resolution No. 7206 adopted July 26, 2012)
Two References: (Please do not include Councilmembers or City Staff) (1) _________________________________ (2) ____________________________________

_________________________________ ____________________________________ Telephone Telephone _ __________
Return Application to: Office of the City Council, C/O Office of the City Manager 300 E. State Street, Suite 690, Redlands, CA 92373
OR by email to [email protected]
You will be notified of appointments by the City Council. Your application will be retained for one year. PLEASE NOTE: Planning Commissioners and Historic & Scenic Preservation Commissioners are required to file Statements of Economic Interest in accordance with California State Law.

Received by the City
Manger's Office 12.2.24
address verified - AE

City of

REDLANDS
Incorporated 1888
35 Cajon Street, Redlands, CA 92373
909-798-7510
www.ci.redlands.ca.us

PUBLI C NOTICE
NOTICE IS HEREBY GIVEN that the City Council of the City of Redlands encourages residents to apply for a position on the following commission:

HISTORIC AND SCENIC PRESERVATION COMMISSION
The Historic and Scenic Preservation Commission promotes public interest in and understanding of historical and scenic properties and their preservation.

The Historic and Scenic Preservation Commission meets on the first Thursday of each month at 6:00 p.m. Residents interested in applying for the non-salaried position on this commission may request application forms from the City Clerk, City Hall, 35 Cajon Street, Suite 4, or by phone 798-7510 or from the City's website www.cityofredlands.org Applications will be accepted until November 18, 2024.
10/28/24

City Council/Financing Authority Meeting H. 3.

DATE: 01/21/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve City Council Liaison assignments to the City's Boards, Commissions, Committees and Outside Agencies (Mayor Saucedo) MOTION:

I move to approve the City Council liaison assignments to the City's boards, commissions, committees and outside agencies as recommended by Mayor Saucedo.

RECOMMENDATION:

It is recommended by Mayor Saucedo that the City Council consider the liaison assignments as represented in the attached table titled “2025 City of Redlands Commissions/Boards/Committees.”
DISCUSSION:

Subsequent to the City's General Municipal Election and reorganization of the City Council, it is necessary to coordinate new Council liaison assignments to the City's boards, commissions, committees and outside agencies. Mayor Saucedo has reviewed the list and has provided his recommendation for the new liaison assignments, which are reflected in the attached table for the Council's consideration.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
PREPARED BY:

Jennifer Macias, Management Analyst
Attachments
2025 City of Redlands Commissions/Boards/Committees

I:\cmo\BOARDS\14. Local Appt Lists and Rotation\Commission Board_List_2025.docx
Updated1/8/2025 4:58 PM 1

2025 CITY OF REDLANDS COMMISSIONS/BOARDS/COMMITTEES

Commissions and Committees created by Ordinance or Resolution of the City of Redlands - These are City sponsored and staffed committees that are appointed by the Council and subject to the Brown Act

COMMISSION/BOARD

MEETING TIME

MEETING MONTHS

STAFF LIAISON

COUNCIL LIAISON

PRIMARY ALTERNATE
Airport Advisory Board

3rd Thursday 6 p.m. Monthly Adarian (AJ) Lawson 557-8520 (Facilities and Community Services)

Shaw Barich
Citrus Preservation Commission 2nd Tuesday 4 p.m. Monthly Tricia Swope 335-4701 (Facilities and Community Services) Shaw Davis
Cultural Arts Commission 2nd Monday 4 p.m. Jan / Mar / May/ Jul / Sept / Nov
Tricia Swope 335-4701
(Facilities and Community Services)
Davis Tejeda
Disaster Council 4th Monday 4:00 p.m.

Jan / Apr / Jul / Oct
Esther Martinez 307-7313
(Fire Department)
Saucedo Shaw
Historic and Scenic Preservation
Commission 1st Thursday 6 p.m. Monthly Brian Foote, 798-7562 (Development Services)
Barich Davis
Human Relations Commission 2nd Monday 6:30 p.m. Jan / Mar / May Jul / Sept / Nov
Sarah Redinger; 798-7514
(Human Resources)

Saucedo Shaw
Library Board 2nd Tuesday 5 p.m. Monthly Don McCue, 798-7565 (Library)

Barich Shaw
Measure T TBD As Needed Danielle Garcia 798-7507
(Management Services)

Municipal Utilities/Public Works
Commission 1st Monday 4 p.m. Feb / Apr / Jun
Aug / Oct / Dec
Sara White, 798-7527
(Municipal Utilities and
Engineering) Saucedo Tejeda

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COMMISSION/BOARD

MEETING TIME

MEETING MONTHS

STAFF LIAISON

COUNCIL LIAISON

PRIMARY ALTERNATE
Parks & Recreation Advisory
Commission 2nd Thursday 4 p.m. Monthly Don Craw 798-7304 (Facilities and Community Services) Tejeda Barich
Planning Commission 2nd & 4th Tuesday 4 p.m. Monthly Brian Desatnik, 798-7598 (Development Services)
Tejeda Shaw
Street Tree Committee 4th Thursday 5:30 p.m. Feb / Apr / Jun Aug / Oct / Dec
Erik Reeves 798-7570
(Facilities and Community Services)

Tejeda Davis
Traffic & Parking Commission 4th Thursday 6 p.m. Jan / Mar / May Jul / Sept / Nov
Johana Silva 798-7582
Sergeant Jeremy Floyd
((Municipal Utilities and Engineering,
and PD)

Shaw Barich
Utilities Advisory Committee As needed on biannual
basis
As needed Sara White, 798-7527
(Municipal Utilities and Engineering)
n/a n/a

I:\cmo\BOARDS\14. Local Appt Lists and Rotation\Commission Board_List_2025.docx
Updated1/8/2025 4:58 PM 3

Regionally significant boards and commissions - These positions may require staff coordination and technical support for specific policy areas where we are working with regional partners and stakeholders.

COMMISSION/BOARD MEETING TIME / LOCATION LIAISON ALTERNATE

OMNITRANS
[email protected]
1st Wednesday; 8:00 a.m
1700 W. Fifth Street, San Bernardino Davis

Saucedo

SBCTA
[email protected]
1st Wednesday; 9:00 a.m.
(after Omnitrans)
1170 W. Third Street, San Bernardino
Saucedo Barich

League of California Cities,
Legislative Task Force
3rd Wednesday every other month
10:00 a.m.

Ontario City Hall
Davis

Barich
(None Required)
Southern California Association of
Governments (SCAG)
1st Thursday; 9:00 a.m.
818 W. 7th Street, 12th Floor - LA
This is an elected position among the cities of Loma Linda, Redlands, Colton, and Grand Terrace. City Council will select voting delegates for the annual conference among themselves at a city council meeting.

CONFIRE Board of Directors As Needed Shaw

Davis

Santa Ana River Wash Committee
[email protected]
As Needed
SB Water Conservation District
1630 W. Redlands Blvd., Ste A
Redlands, CA 92373
Saucedo Tejeda

Water Policy Advisory
Commission
As Needed
380 E Vanderbilt Way
San Bernardino Saucedo Tejeda
San Bernardino County Solid
Waste Advisory Task Force
(SWAT)

April and October and As Needed

Davis Shaw

I:\cmo\BOARDS\14. Local Appt Lists and Rotation\Commission Board_List_2025.docx
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Council appointments to community organizations - These positions require little or no staff support but could generate Council announcements and communications during the agenda.

ORGANIZATION MEETING TIME / LOCATION LIAISON ALTERNATE

Redlands Chamber of Commerce
3rd Wednesday; 8:00 a.m.

Ayres Hotel – 1015 W. Colton Ave

Davis Shaw

Redlands Service Club Council 1st Thursday; 10:00 a.m.

City Hall, 35 Cajon Street, Suite 200 Saucedo

Tejeda

Redlands Conservancy

as needed

Barich Shaw
Inland Empire Economic
Partnership
Quarterly All Divisions Meeting
7:30-9:00a.m. - CSUSB Saucedo Tejeda
Interagency Council on
Homelessness
4th Wednesday; 9:00 a.m.
850 E. Foothill Blvd, Rialto Davis Barich

City Council/Financing Authority Meeting H. 4.

DATE: 01/21/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8655 to determine that the criteria contained in Government Code Section 65583.4 have been met, pertaining to a one-year extension of time to complete the rezoning actions that will implement the City’s 6th Cycle Housing Element and the Regional Housing Needs Assessment allocation (City
Planner/Planning Manager Foote)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council adopt Resolution No. 8655 to determine that the criteria contained in Government Code Section 65583.4 have been met and provide for a one-year extension to complete the required Housing Element rezoning actions.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8655 to determine that the criteria contained in Government Code Section 65583.4 have been met and provide for a one-year extension to the statutory deadline of February 12, 2025, to complete the 2021-2029 Housing Element’s required Regional Housing Needs Assessment rezoning actions.

DISCUSSION:

Background: The Housing Element is one of the required elements of the General Plan, pursuant to State law. When the City of Redlands (City) began the 6th Cycle Housing Element Update in May 2020 (and proceeding through 2020 – 2021), Government Code Section 66583 et seq. was used as the guiding State law for preparing Housing Element updates. Government Code Section 65583.4 in its entirety was not a part of State law at that time. 65583.4 in its entirety was not a part of State law at that time.

Senate Bill (SB) 197 of 2022 was approved by the Governor on June 30, 2022, and became effective on that date. Among the various amendments to State law, it created Gov. Code Section 65583.4 which modified some of the deadlines pertaining to Housing Element implementation.

Housing Element Adoption & Certification: The City adopted its 2021-2029 Housing Element (also known as the 6th Cycle Housing Element Update) on February 1, 2022. The California Department of Housing & Community Development (HCD) subsequently required further revisions, and the City adopted its revised 2021-2029 Housing Element on October 4, 2022. On October 7, 2022, HCD issued a letter to the City and found the document to be “in full compliance with State Housing Element Law (Article 10.6 of the Gov.

Code).” The Housing Element includes several implementation programs, and one of the key programs is the Regional Housing Needs Assessment (RHNA) Rezoning action.

Rezoning Actions: Table 5-2 in the Housing Element lists the required implementation programs. Program number 1.1-1 is for the RHNA Rezoning for 23 parcels within Redlands. Program 1.1-1 states,

“Within three years of Housing Element adoption, rezone land to provide adequate capacity for at least 4,219 units on suitable sites.
- 1,898 very low- and low-income units;
- 782 moderate income units;
- 1,538 above-moderate income units.

The rezoning program would rezone a minimum of 119 acres and provide for 30 du/ac with a minimum density of 20 du/ac for lower-income sites. Each site will be able to accommodate a minimum of 16 units. The City will incorporate a replacement housing provision for any sites with existing residential use and will permit multifamily uses without discretionary action. This program shall comply with all applicable provisions of Government Code section 65583.2 .” The goal to complete the rezoning action for the 23 parcels in Redlands is three (3) years from the date of Housing Element adoption (which would be October 4, 2025, if based on the statutory requirements of Gov. Code Section 65583(c)(1)(A) in effect at the time of adoption). However, HCD is using the deadline of February 12, 2025, based on Gov. Code Section 65583.4(a), which did not exist at the time that the City adopted its Housing Element and supersedes Gov. Code Section 65583.

Gov. Code Section 65583.4(a) states,
“(a) Notwithstanding subparagraph (A) of paragraph (1) of subdivision (c) of Section 65583, subdivision (c) of Section 65583.2, and subparagraph (C) of paragraph (4) of subdivision (e) of Section 65588, a local government shall have three years and 120 days from the statutory deadline in Section 65588 for adoption of the housing element to complete any rezonings required by subparagraph (A) of paragraph (1) of subdivision (c) of Section 65583 and subdivision (c) of Section 65583.2 if all of the following apply:
(1) The statutory deadline in Section 65588 for adoption of the sixth revision of the housing element was in the 2021 calendar year.
(2) The local government failed to adopt a sixth revision of the housing element that the department had found to be in substantial compliance with this article within 120 days of the statutory deadline in Section 65588 for adoption of the housing element. (3) The local government adopts a sixth revision of the housing element and the department finds the adopted element to be in substantial compliance with this article within one year of the statutory deadline established pursuant to Section 65888 for adoption of the housing element .”
While City staff believe that the Housing Element that was first adopted on February 1, 2022, was indeed in “substantial compliance” with applicable State law, HCD has not responded to City staff’s multiple emails requesting clarification and concurrence. HCD has only responded with a deadline identified as February 12, 2025 (which is based on Gov. Code Section 65583.4).

As noted above, HCD did not deem the Housing Element to be “in full compliance” with State law until October 7, 2022.

Therefore, calculating the deadline as provided in Gov. Code Section 65583.4 for three years and 120 days from the Southern California Association of Governments (SCAG) region’s deadline (October 15, 2021) results in a City deadline of February 12, 2025. This is approximately eight months sooner than City staff’s original calculation of October 4, 2025 (based on an older code section, Gov. Code Section 65583(c)(1)(A), that was in effect on February 1, 2022, the date that the City originally adopted its Housing Element).

Progress Report: Although the rezoning work has been proceeding in a timely manner through 2024, beginning the environmental review portion (as required by the California Environmental Quality Act) was delayed by approximately six months or more due to uncertainties with State funding of the Regional Early Action Planning (REAP) 2.0 Grant Program. REAP 2.0 is specifically aimed at helping local jurisdictions implement housing programs (which includes Housing Element rezoning actions and related environmental review, among other housing programs).

The Development Services Department hired a consultant in late 2023 who has now completed an Administrative Draft Subsequent Environmental Impact Report (Subsequent EIR). Staff anticipates circulating the Draft Subsequent EIR in early 2025, with public hearings before the Planning Commission and the City Council in the 1st and 2nd quarters of 2025. Staff anticipates that the rezoning actions for the 23 subject properties will be completed by mid-2025. While this timeline would have met the originally anticipated deadline of October 2025 (per Gov. Code Section 65583(c)(1)(A)), it will not meet the revised deadline of February 12, 2025 (per Gov. Code Section 65583.4(a)).

The delay of at least six months was the result of funding uncertainties through other agencies, namely the Southern California Association of Goverments (SCAG) as well as the San Bernardino County Transportation Authority (SBCTA), which in turn were waiting for State funding from HCD. State HCD regulations would award REAP 2.0 grant funds primarily through regional governments such as SCAG and SBCTA. However, in 2023 and through 2024, the State Legislature cut REAP 2.0 funding due to budgetary uncertainties. The precise facts and circumstances as they pertain to the City are listed in the recitals contained in the attached Resolution.

In summary, the City lost significant time beginning its own RHNA Rezoning work while waiting for potential State REAP 2.0 grant funding that has never materialized through all of 2023 and 2024.

Extension of Time: Government Code Section 65583.4(b)(1) provides for a one-year extension to the deadline in Section 65583.4(a) for completing necessary Housing Element rezoning actions if the following criteria are met:

Existing land with existing zoning and density designations are sufficient to accommodate at least 75 percent of the units for low-income and very low-income households; and

a.

Any of the following circumstances exist:b.
i. The local government has been unable to complete the rezoning because of the action or inaction beyond the control of the local government of any other state, federal, or local agency. ii. The local government is unable to complete the rezoning because of infrastructure deficiencies due to fiscal or regulatory constraints. iii. The local government must undertake a major revision to its general plan in order to accommodate the housing-related policies of a sustainable communities strategy or an alternative planning strategy adopted pursuant to Section 65080.

The City can meet criterion ‘a’ above. The City presently has sufficient private properties that currently have existing zoning designations and densities that can accommodate at least 75.0% of the City’s RHNA units for Low- and Very Low-income households. A minimum of 1,187 units must be able to be accommodated to achieve 75% (calculated by 967 Very Low + 615 Low = 1,582 total units and 75% is equal to 1,186.5). According to the adopted Housing Element (Appendix B – Housing Sites Inventory List), the “Realistic Capacity (Current Zoning)” listed for the existing parcels not needing to be rezoned can accommodate a total of 1,195 lower-income units (or 75.5% of the required 1,582 units). Therefore, the City exceeds the threshold of 75.0% of sites that do not need to be re-zoned in order to accommodate the required number of 1,187 units.

Staff believes the City can also meet criterion ‘b’ above. The City was unable to complete the rezoning prior to the statutory deadline because of the action or inaction beyond the control of the City of a state, federal, or local agency.

Specifically, in 2023, the Development Services Department was actively seeking State grant funding through the REAP 2.0 Grant Program for eligible housing programs, which is awarded only through SCAG and SBCTA, to reimburse the City’s anticipated costs to prepare the EIR as required by the State-mandated RHNA Rezoning actions. The City’s Subsequent EIR for the RHNA rezoning would be considered an eligible expense and would qualify for REAP 2.0 funding (through a grant typically administered by SBCTA). The Development Services Department was delayed by more than six months beginning work on the Subsequent EIR while waiting for responses from SCAG and SBCTA regarding the REAP 2.0 grant funding. The REAP 2.0 program funding was then suspended and delayed in 2023 by more than one year when the Governor and State Legislature amended the State budget. REAP 2.0 funding was recently reinstated in June 2024, although funds are still unavailable to SBCTA and the City at the present time. Therefore, staff believes criterion ‘b’ above can be satisfied.

If the City Council determines that the above criteria are met and authorizes a one-year extension to make the new deadline February 12, 2026, then staff will prepare a written report to the Department of Housing & Community Development as required by Government Code Section 65583.4(b)(2).

ALTERNATIVES:

No alternatives are offered at this time. Exceeding the statutory deadline of February 12, 2025 (established in Government Code Section 65583.4) without an authorized extension could ultimately result in the California Department of Housing & Community Development taking steps to penalize the City, including but not limited to de-certification of the City’s adopted Housing Element.

STRATEGIC PLAN:

This item is related to Objective D-2 pertaining to the implementation of the City’s affordable housing programs.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Brian Foote, City Planner/Planning Manager
Fiscal Impact
Fiscal Year: 24-25
Revenue Generating: No
Appropriation Required Y/N: No
Discussion:

No fiscal impact is associated with this request.

Attachments
Attachment A: Resolution No. 8655

1 I:\cmo\Resolutions\8655_H.E._Rezoning_1_year_extension.doc -jm

RESOLUTION NO. 8655

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

DETERMINING THE CRITERIA CONTAINED IN GOVERNMENT CODE
SECTION 65583.4(b) HAVE BEEN MET AND PROVIDING FOR A ONE-YEAR EXTENSION TO THE DEADLINE FOR COMPLETING REQUIRED 6th CYCLE HOUSING ELEMENT REZONING ACTIONS.

WHEREAS, California Government Code Sections 65580-65589.9 require cities to prepare a Housing Element as a component of each city’s General Plan and to revise it regularly on a schedule set forth in the law; and,

WHEREAS, on February 1, 2022, the City Council adopted Resolution No. 8292 approving the 2021-2029 Housing Element (also known as the 6th Cycle 2021-2029 Housing Element), and the California Department of Housing & Community Development subsequently requested further revisions to the document; and,

WHEREAS, on October 4, 2022, the City Council adopted Resolution No. 8392 approving the revised 2021-2029 Housing Element incorporating changes as directed by the Department of Housing & Community Development; and,

WHEREAS, on October 7, 2022, the California Department of Housing & Community Development approved and certified the City’s adopted 2021-2029 Housing Element; and,

WHEREAS, the adopted 2021-2029 Housing Element is in full compliance with the requirements of applicable State Housing Element Law (Article 10.6 of the Gov. Code); and,

WHEREAS, Government Code Section 65583(c)(1)(A) provided for up to three years from the date of adoption (October 4, 2022) to complete any necessary rezoning actions to accommodate the required number of dwelling units allocated by the Regional Housing Needs Assessment; and,

WHEREAS, Government Code Section 65583.4(a) supersedes Government Code Section 65583(c)(1)(A) and provides for three years and 120 days from the statutory deadline in Section 65588 for adoption of the housing element (which was October 15, 2021, for the Southern California Association of Governments region) to complete any necessary rezoning actions to accommodate the required number of dwelling units allocated by the Regional Housing Needs Assessment (RHNA) thereby resulting in a deadline of February 12, 2025, to complete the rezoning actions; and,

WHEREAS, the City of Redlands is now in the process of preparing and circulating a Subsequent Environmental Impact Report (Subsequent Draft EIR) to conduct the necessary environmental review, in accordance with the California Environmental Quality Act (CEQA), for the proposed rezoning of 23 parcels to accommodate number of dwelling units and density required by the RHNA including for low- and very low-income households; and,

2 I:\cmo\Resolutions\8655_H.E._Rezoning_1_year_extension.doc -jm WHEREAS, completion of the environmental review process for the Subsequent Environmental Impact Report (Subsequent Draft EIR), including multiple public hearings for the mandatory rezoning actions, will result in the City exceeding the deadline of February 12, 2025, imposed by Government Code Section 65583.4(a); and,

WHEREAS, Government Code Section 65583.4(b)(1) provides for a one-year extension to the deadline in Section 65583.4(a) for completing necessary Housing Element rezoning actions if the following criteria are met:

a) Existing land with existing zoning and density designations are sufficient to accommodate at least 75 percent of the units for low-income and very low-income households; and

b) Any of the following circumstances exist:
i. The local government has been unable to complete the rezoning because of the action or inaction beyond the control of the local government of any other state, federal, or local agency.
ii. The local government is unable to complete the rezoning because of infrastructure deficiencies due to fiscal or regulatory constraints.
iii. The local government must undertake a major revision to its general plan in order to accommodate the housing-related policies of a sustainable communities strategy or an alternative planning strategy adopted pursuant to Section 65080.

WHEREAS, the City of Redlands has sufficient existing land (i.e., privately-owned parcels) that currently have existing zoning designations and densities that can accommodate at least 75.0% of the City’s RHNA units for Low- and Very Low-income households, where a minimum of 1,187 units must be accommodated (967 Very Low + 615 Low = 1,582 total and 75% is equal to 1,186.5), and the “Realistic Capacity (Current Zoning)” for all parcels not needing said rezoning can accommodate a total of 1,195 lower-income units (or 75.5% of 1,582 units); and,

WHEREAS, under the maximum developable capacity for all the parcels not needing rezoning (if all parcels were developed at the maximum allowable base density of 30 units per acre), the City of Redlands has sufficient existing land that can accommodate a total of 1,827 lower - income units (or more than 100% of the required number of 1,582 lower-income units); and,

WHEREAS, the City of Redlands has been unable to complete the rezoning prior to the deadline because of the action or inaction beyond the control of the City of Redlands of a state, federal, or local agency. The following facts and circumstances are related to the action or inaction of other governmental agencies beyond the control of the City of Redlands:

a) In December 2022, the City inquired with the San Bernardino County Transportation Authority (SBCTA) regarding the availability of REAP 2.0 grant funding, which is the only method to receive REAP regional grant funds (through the regional councils of government) from the State. SBCTA added the Redlands rezoning EIR to their list of projects contained in SBCTA’s grant application to SCAG.
b) SCAG in turn receives REAP 2.0 funds from the Department of Housing & Community Development, either through SCAG or from HCD directly (subject to authorization by the

3 I:\cmo\Resolutions\8655_H.E._Rezoning_1_year_extension.doc -jm State Legislature and approval by the Governor) . SBCTA applied for REAP 2.0 funds specifically to support housing program implementation efforts of the local governments within SBCTA’s jurisdiction, including the City of Redlands. c) In January 2023, SBCTA’s application for REAP 2.0 funds was placed on hold by SCAG, due to SCAG not having a firm date on when REAP 2.0 funds would be available from the State. SBCTA advised the City that there was no known timeline when the REAP 2.0 funding would become available.
d) SBCTA also prepared a separate grant application to apply directly to HCD asking for the State-allocated REAP 2.0 funding.
e) SBCTA had earmarked anticipated REAP 2.0 funds for its local agencies, including the City of Redlands, to accelerate implementation of local Housing Elements (including required rezoning actions and related environmental review, among other housing-related programs). f) In August 2023, SBCTA advised the City ’s Development Services Department staff that SCAG would not have an agreement or MOU ready for SBCTA’s execution until January 2024, as well as SCAG was now requiring SBCTA to re -procure housing consultants to follow SCAG’s additional procurement regulations (thereby causing further delay in potential REAP 2.0 funding).
g) In 2023, after having been delayed more than six months due to uncertainties about receiving REAP 2.0 funding, the City of Redlands chose to proceed with selecting a consultant and preparing a self-funded Subsequent Environmental Impact Report so that required rezoning actions and environmental review would be completed in a timely manner prior to the State’s deadline.
h) Provision of REAP 2.0 grant funds to regional and local agencies ha s been delayed for almost two years (through 2023 and 2024) because of budget cuts and changes by the State, as well as delays by SCAG in executing a REAP 2.0 grant agreement with SBCTA. i) California’s FY 2024-25 State budget was approved in June 2024 and restored much of the original REAP 2.0 program funding, however, cut $30 million statewide (or a 6% reduction), and funding remains unavailable to the City of Redlands at the present time. j) Development Services Department staff has sent written correspondence to the Department of Housing & Community Development inquiring about the possibility of an extension to the deadline for RHNA rezoning actions (dependent on the completion of the Draft Subsequent EIR in compliance with and required by the California Environmental Quality Act), and the City has not yet received any response for more than one month.

WHEREAS, if REAP 2.0 grant funding had been made available and provided earlier as expected (and relied upon by the City and SBCTA), the City of Redlands would have been able to hire a consultant earlier in 2023 and begin the EIR work earlier, and therefore would have otherwise been able to complete rezoning actions earlier prior to the new statutory deadline of February 12, 2025 (as modified by Senate Bill 197 of 2022); and,

WHEREAS, the Development Services Department has diligently caused to be prepared an administrative draft of the Draft Subsequent EIR as of October 2024, expects to circulate the Draft EIR document for public review and comment beginning in January 2025, and expects to hold public hearings on the rezoning actions in the 1st and 2nd quarters of 2025. All rezoning actions and related environmental review are expected to be completed by mid-2025; and,

4 I:\cmo\Resolutions\8655_H.E._Rezoning_1_year_extension.doc -jm WHEREAS, Government Code Section 65583.4(b) requires the legislative body to hold a public hearing to determine if the applicable circumstances of Gov. Code Section 65583.4(b)(1) exist; and,

WHEREAS, on January 21, 2025, the City Council held a public hearing as required by Government Code Section 65583.4(b), and considered the staff report, oral report, the testimony and any written evidence submitted by staff or the general public.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. CALIFORNIA ENVIRONMENTAL QUALITY ACT. Adoption of this resolution is exempt from environmental review in accordance with Sections 15061(b)(3) and 15378(b)(5) of the California Environmental Quality Act Guidelines. Pursuant to Section 15378(b)(5), this resolution is an organizational or administrative activity of the City that will not result in direct or indirect physical changes in the environment, and therefore not a project.

Additionally, pursuant to CEQA Guidelines Section 15061(b)(3), adoption of this resolution is exempt from CEQA review because there is no possibility that the action may have a significant effect on the environment.

SECTION 2. ELIGIBILITY FOR ONE -YEAR EXTENSION. The City Council hereby determines that the applicable criteria contained in Government Code Section 65583.4(b)(1) are met, for the facts and reasons listed in the above recitals, thereby entitling the City to receive the one-year extension to the deadline for completing Housing Element rezoning actions. The new deadline shall be February 12, 2026.

SECTION 3. WRITTEN REPORT. The City Council hereby directs staff to prepare and submit a written report, this resolution, findings, and other required information to the California Department of Housing & Community Development as required by Government Code Section 65583.4(b)(2).

SECTION 4. EFFECTIVE DATE. This Resolution shall become effective upon adoption.

ADOPTED, SIGNED AND APPROVED this 21st day of January, 2025.

Mario Saucedo, Mayor
ATTEST:

______________________________
Jeanne Donaldson, City Clerk

5 I:\cmo\Resolutions\8655_H.E._Rezoning_1_year_extension.doc -jm

I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 21st day of January, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________
Jeanne Donaldson, City Clerk

City Council/Financing Authority Meeting H. 5.

DATE: 01/21/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8654 declaring weeds to be a public nuisance and setting February 4, 2025, as the public hearing for objections to the proposed weed abatement (Fire Chief Sessler) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8654.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8654 declaring weeds to be a public nuisance and setting February 4, 2025, as the public hearing for objections to the proposed weed abatement.

DISCUSSION:

Resolution No. 8654 establishes a weed abatement procedure as outlined in Government Code Section 39501. This Code Section authorizes the City's legislative body to compel the owner, lessee, or occupant of buildings, grounds or lots within the city, to remove dirt, rubbish, weeds, and rank growths from buildings, or grounds and adjacent sidewalks. Resolution No. 8654 also requires the City Council to declare weeds to be a public nuisance on known properties, offers notice to property owners, and establishes an opportunity for property owners or occupants to be heard as to why said weeds should not be abated.

ALTERNATIVES:

The Council may choose not to approve Resolution No. 8654.

STRATEGIC PLAN:

Priority B - Public Health & Safety
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: N
Appropriation Required Y/N: N
Discussion:

There is no cost associated with the adoption of Resolution. 8654 declaring weeds a public nuisance.

Attachments
Resolution 8654
Attachment A
8654_Declaring_Weeds_a_Public_Nuisance.docx-jm
1 RESOLUTION NO. 8654

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

DECLARING WEEDS A PUBLIC NUISANCE AND INITIATING ABATEMENT

PROCEEDINGS
Section 1. The City Council elects to proceed under Government Code Sections 39501 and 39502, and Section 39560 et seq., to declare a public nuisance and abate all weeds growing upon streets, sidewalks, and private property in the City. In this resolution and in all subsequent proceedings, the term “weeds” means that, when mature, bear wingy or downy seeds that will attain such a large growth as to become a fire menace when dry, or that are otherwise noxious or dangerous, and includes sagebrush, chaparral, poison oak and poison ivy, when the conditions of growth are such as to constitute a menace to the public health, dry grass, stubble, brush, litter and all other flammable material that endangers the public safety by creating a fire hazard.

Section 2. The City Council declares as a public nuisance all weeds growing upon the streets, sidewalks, and private property in the City.

Section 3. The streets referred in Section 2 are described in Exhibit “A” attached hereto and made part hereof by this reference.

Section 4. The properties upon which, or in front of which, the nuisance declared in Section 2 exist are described in Exhibit “A” attached hereto and made part hereof by this reference. The City Council finds and declares that weeds on or in front of parcels specified in Exhibit “A” are seasonal and recurrent in nature. In accordance with Governmental Code Section 39562.1, the seasonal and recurrent nuisances shall be abated under Government Code Sections 39510 through and including 39588, and upon the second and subsequent occurrence in same calendar year, no further hearings will be held and notice shall be by mailing a post card as provided in Government Code Section 39562.1.

Section 5. The Fire Chief, or his authorized designee, is the person designated to perform the duties imposed by Government Code Sections 39560 through 39588 upon the Fire Marshal, and all references in these proceedings to Fire Marshal means that person.

Section 6. February 4, 2025, at 6:00 pm, or as soon thereafter as the matter may be heard, at 35 Cajon St., Redlands, California, is fixed as the time and place for hearing all objections to the proposed removal of weeds.

Section 7. The Fire Marshal shall prepare notices as follows: The heading of the notice shall be “Notice to destroy weeds” in letters not less than one inch in height. The notice shall be substantially in the following form:
8654_Declaring_Weeds_a_Public_Nuisance.docx-jm
2 NOTICE TO DESTROY WEEDS
Notice is given that on January 21, 2025, the City Council of the City of Redlands passed a resolution declaring that noxious or dangerous weeds were growing upon or in front of the property on this street, and more particularly described in the resolution, and that they constitute a public nuisance that must be abated by the removal of the weeds. Otherwise, they will be removed and the nuisance abated by the City and the cost of removal assessed upon the land from on or in front of which the weeds and will constitute a lien upon such land until paid. Reference is made to the resolution for further particulars. A copy of the resolution is on file in the office of the City Clerk.

All property owners having any objections to the proposed removal of the weeds, are notified to attend a meeting of the City Council of the City of Redlands to be held at 35 Cajon Street, Redlands, California, on February 4, 2025, at 6:00 pm, or as soon thereafter as the matter may be heard, when their objections will be heard and given due consideration.

Date: January 21, 2025
Fire Marshal
City of Redlands
Section 8. In addition to posting, the City Clerk shall mail written notice of the proposed abatement to all persons owning property described in Section 4 of this resolution. Then notice shall be mailed to each person to whom the property is assessed as shown on the last equalized assessment roll. The City Clerk shall mail the notice at least Five (5) days before the time set for hearing. The notice shall be in the form described above that is posted on the property, except that the notice shall be signed by the City Clerk and the notice need not contain the heading in one-inch letters.

ADOPTED, SIGNED AND APPROVED ON this 21st day of January 2025.

Mario Saucedo, Mayor
ATTEST:

Jeanne Donaldson, City Clerk
8654_Declaring_Weeds_a_Public_Nuisance.docx-jm
3 EXHIBIT “A”
[ See Attached ]
Accessor Parcel Number Approximate Street Address
0167-171-13-0000 W. Lugonia Ave. & 210 Freeway
0167-171-13-0000 1200 W Lugonia Ave.
0167-171-15-0000 W. Lugonia Ave. & Tennessee St.
0167-171-16-0000 W. Lugonia Ave. & Tennessee St.
0167-221-10-0000 515 E. Lugonia Ave.
0167-221-15-0000 540 E. Pennsylvania Ave.
0167-221-16-0000 542 E. Pennsylvania Ave.
0167-221-17-0000 517 E. Lugonia Ave.
0170-221-50-0000 334 N. Grove St
0170-241-32-0000 843 E. Citrus Ave
0172-013-76-0000 1265 Brookside Ave.
0174-154-01-0000 1320 Ford Street
0174-181-02-0000 1670 E. Citrus Ave.
0174-181-07-0000 24 S La Salle St.
0174-211-20-0000 1720 6th Ave.
0174-281-13-0000 Reservoir Road & Wabash Ave.
0174-631-59-0000 320 Kelisa Cir.
0174-631-60-0000 1423 Patricia Dr.
0174-631-61-0000 1383 Patricia Dr.
0174-631-61-0000 1383 Patricia Dr.
0174-681-04-0000 1744 Camelot Dr.
0175-191-35-0000 1084 W Sunset Dr.
0175-191-35-0000 1092 W Sunset Dr.
0175-191-43-0000 1086 W Sunset Dr.
0175-271-17-0000 1627 Alessandro Rd
0175-371-18-0000 1325 Arroyo Crest
0175-422-11-0000 1530 Smiley Heights Dr
0176-041-21-0000 Interstate 10 & Wabash Ave.
0176-052-15-0000 724 W Sunset Dr.
0176-074-33-0000 150 W Mariposa Dr.
0176-111-10-0000 625 W Sunset Dr.
0176-111-11-0000 855 W Sunset Dr.
0176-111-12-0000 857 W Sunset Dr.
0176-121-02-0000 551 Manzanita Rd.
0176-141-01-0000 1746 Fairmont Dr.
0176-141-02-0000 1748 Fairmont Dr.

Spring 2025 Weed Abatement Nuisance Declaration List

0176-141-02-0000 1753 Fairmont Dr.
0176-141-03-0000 1750 Fairmont Dr.
0176-141-04-0000 1752 Fairmont Dr.
0176-141-04-0000 1755 Fairmont Dr.
0176-141-07-0000 1754 Fairmont Dr.
0176-153-13-0000 101 E Sunset Dr. S
0176-172-07-0000 101 1/2 E Sunset Dr. S
0176-461-09-0000 551 W Sunset Dr.
0176-461-10-0000 549 W Sunset Dr.
0176-471-17-0000 1744 Fairmont Dr.
0292-032-38-0000 2405 W. Lugonia Ave.
0292-062-18-0000 1617 Orange Tree Lane.
0292-062-19-0000 1619 Orange Tree Lane.
0292-062-21-0000 1621 Orange Tree Lane.
0292-153-22-0000 1910 W Park Ave.
0292-165-10-0000 11036 Iowa St.
0292-167-02-0000 11017 Iowa St.
0292-251-20-0000 27475 W Lugonia Ave
0292-441-08-0000 1239 Indiana Ct
0292-481-93-0000 78 Alabama St.
0292-481-94-0000 80 Alabama St.
0293-083-01-0000 Barton Rd. & Ladera St.
0293-083-02-0000 Barton Rd. & Ladera St.
0293-083-02-0000 Barton Rd. & Ladera St.
0293-083-02-0000 Barton Rd. & Ladera St.
0293-151-08-0000 11820 San Timoteo Canyon Rd.
0293-151-13-0000 11738 San Timoteo Canyon Rd.
0293-161-05-0000 11978 San Timoteo Canyon Rd.
0293-161-51-0000 27103 Beaumont Ave.
0294-081-14-0000 13170 San Timoteo Canyon Rd.
0294-081-15-0000 13180 San Timoteo Canyon Rd.
0294-081-16-0000 13188 San Timoteo Canyon Rd.
0294-081-28-0000 13510 San Timoteo Canyon Rd.
0294-081-34-0000 13308 San Timoteo Canyon Rd.
0294-081-35-0000 13310 San Timoteo Canyon Rd.
0294-081-37-0000 13314 San Timoteo Canyon Rd.
0294-081-41-0000 13316 San Timoteo Canyon Rd.

0294-133-34-0000 522 Elder Rd.
0294-133-45-0000 2020 Vinton Way
0299-213-12-0000 Reservoir Road & Wabash Ave.
0299-213-13-0000 Reservoir Road & Wabash Ave.
0299-213-14-0000 Reservoir Road & Wabash Ave.
0299-213-21-0000 Reservoir Road & Wabash Ave.
0300-012-11-0000 12261 Wabash Ave.
0300-022-01-0000 31031 E Outer Highway 10
0300-061-04-0000 31071 E. Sunset Dr N.
0300-071-14-0000 30934 E. Sunset Dr. S.
0300-171-21-0000 31396 Alta Vista Dr.
0300-241-17-0000 31286 Freya Dr
0300-241-19-0000 13083 South Ln.
0300-241-37-0000 13081 South Ln.
0300-241-38-0000 31507 Highview Dr.
0300-261-03-0000 31060 Bedford Dr.
0300-412-10-0000 12570 Sunset Ct.
0300-521-05-0000 805 La Solana Drive
0300-621-06-0000 820 Panorama Point Dr.
121-226-129-0000 810 E. Pennsylvania Ave.
121-237-108-0000 1003 Crystal Ct.
121-237-109-0000 1009 Crystal Ct.
121-237-110-0000 1019 Crystal Ct.
121-237-111-0000 1029 Crystal Ct.
121-237-112-0000 1039 Crystal Ct.
121-237-113-0000 1049 Crystal Ct.
121-237-114-0000 1050 Crystal Ct.
121-237-115-0000 1040 Crystal Ct.
121-237-116-0000 1030 Crystal Ct.
121-237-117-0000 1020 Crystal Ct.
121-237-118-0000 1010 Crystal Ct.
121-237-119-0000 1004 Crystal Ct.
121-237-120-0000 1010 E. Lugonia Ave.
121-237-120-0000 1002 Crystal Ct.

Note: For this list, vacant parcels with no formally assigned street address for the site are approximated, based on nearby addresses of developed parcels. All notices and compliance documents are mailed to the property owner's address on-file with the County Assessor's Office.

City Council/Financing Authority Meeting H. 6.

DATE: 01/21/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8656 acknowledging acceptance of a report for completed state-mandated fire and life safety inspections by the City of Redlands Fire Department in compliance with SB 1205 and California Health and Safety Code Section 13146.4 (Fire Chief Sessler)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8656.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8656 acknowledging receipt of a report documenting the completion of annual inspections for specific occupancies in compliance with SB 1205 and as required by California Health and Safety Code Section 13146.4.

DISCUSSION:

California Heath and Safety Code Section 13146.4 requires all fire departments that provide fire services to report annually to their administering authority on their compliance with Health and Safety Code Sections 13146.2 and 13146.3.

These sections require annual inspections of specific occupancy types including: public or private schools (used by more than six persons for educational purposes through the 12th grade), hotels and motels, as well as multifamily apartment buildings (three units or more) for compliance with the fire safety standards. The purpose of these annual fire and life safety inspections is to mitigate known hazards, reduce risk to the community, and ensure reasonable compliance with the California Fire Code. The date range for this annual report compliance with the California Fire Code. The date range for this annual report period is the 2024 calendar year.

Section 13146.2 mandates that the local fire department inspect all hotels and motels annually. The Redlands Fire Department inspected 100% of the 17 hotels and motels identified in the City's jurisdiction.

Section 13146.2 also mandates that the local fire department inspect all apartment buildings, except inside individual dwelling units. The code defines an apartment building as three or more attached units and excludes all duplex-style buildings. The Redlands Fire Department inspected 100% of the 254 apartment locations with three attached units or greater identified in the City's jurisdiction.

Section 13146.3 also mandates that the local fire department inspect all public and private schools annually. The Redlands Fire Department inspected 100% of 40 public and private school locations identified within the City's jurisdiction.

The responsibility of conducting the required inspections falls to the Community Risk Reduction Division of the Fire Department as overseen by the Fire Marshal.

In conducting these inspections, the Community Risk Reduction Division staff review compliance with such items as fire sprinkler and fire alarm maintenance, safe exiting, fire extinguisher maintenance, conducting fire drills, and safe storage of combustibles. Redlands Fire completed 100% of the 311 mandated annual inspections during the 2024 calendar year as required by the California Health and Safety Code.

ALTERNATIVES:

The City Council may choose not to adopt Resolution 8656 and instead provide alternative direction to staff.

STRATEGIC PLAN:

Priority B - Public Health & Safety
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2023-2024
Revenue Generating: N
Appropriation Required Y/N: N
Discussion:

There are no fiscal impacts with the adoption of Resolution No. 8656 or the filing and receiving of this report.

Attachments
HS 13146.4 Report
Resolution 8656

FIRE DEPARTMENT
Vince Anderson | Fire Marshal
City of

REDLANDS
Incorporated 1888
City of Redlands
35 Cajon Street, Suite 12, Redlands, CA 92373
909-798-7601
[email protected]
December 9, 2024
Subject: 2024 Report of Compliance with California Health and Safety Code Section 13146.4:

State-Mandated Annual Fire Inspections
Honorable Mayor and City Council Members,
Background
Health and Safety Code sections 13146.2 and 13146.3 require all fire departments or fire districts, including the Redlands Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, and apartment, occupancies for compliance with building standards.

Health and Safety Code section 13146.4 requires all fire departments, or fire districts, including the Redlands Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3 at the time of its annual budget review or at another time as determined by the administering authority.

Discussion
The following table provides a summary of the sites identified in the City’s jurisdiction by occupancy type that required a state mandated fire inspection and the associated number of completed inspections in calendar year 2024.

Occupancy Type Number of Identified Sites Number of Sites Inspected Hotels and Motels 17 17
K-12 Schools 40 40
Apartments
(+3 Units) 254 254
Conclusion
Redlands Fire Department completed 100% of the mandated annual inspections identified in the City’s jurisdiction during the 2024 calendar year as required by the California Health and Safety Code.

COMMUNITY RISK

REDUCTION DIVISION
EXHIBIT "A"
I:\cmo\Resolutions\8656 Acknowledging Receipt of State-Mandated Inspections.doc-jm 1 RESOLUTION NO. 8656

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

ACKNOWLEDGING RECEIPT OF A REPORT PREPARED BY THE FIRE

CHIEF OF THE REDLANDS FIRE DEPARTMENT REGARDING THE

INSPECTION OF CERTAIN OCCUPANCIES PURSUANT TO SECTION
13146 OF THE CALIFORNIA HEALTH AND SAFETY CODE

WHEREAS, State of California Senate Bill No. 1205 added Section 13146.4 to the California Health and Safety Code; and,

WHEREAS, Health and Safety Code Sections 13146.2 and 13146.3 require all fire departments or fire districts, including the Redlands Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, and apartment occupancies for compliance with building standards, as provided; and

WHEREAS, Health and Safety Code Section 13146.4 requires all fire departments, or fire districts, including the Redlands Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3 at the time of its annual budget review or at another time as determined by the administering authority; and

WHEREAS, Section 13146.2 mandates that the local fire department inspect all hotels and motels annually. RFD inspected 100% of the 17 hotels and motels identified in the City’s jurisdiction; and

WHEREAS, Section 13146.2 also mandates that the local fire department inspect all apartment buildings, except inside individual dwelling units. Code defines an apartment building as three or more attached units and excludes all duplex- style buildings. RFD inspected 100% of the 254 apartment locations with three attached units or greater identified in the City’s jurisdiction; and,

WHEREAS Section 13146.3 also mandates that the local fire department inspect all public and private schools annually. RFD inspected 100% of 40 public and private school locations identified in the City’s jurisdiction; and,

WHEREAS, the City Council of the Redlands intends this Resolution to fulfill the requirements of the Health and Safety Code regarding acknowledgment of receipt of the 2024 compliance report (Exhibit “A").

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

I:\cmo\Resolutions\8656 Acknowledging Receipt of State-Mandated Inspections.doc-jm 2 Section 1. That the City Council of the City of Redlands acknowledges receipt of the 2024 compliance report prepared by the Redlands Fire Department pursuant to Health and Safety Code sections 13146.2, 13146.3, and 13146.4.

ADOPTED, SIGNED AND APPROVED this 21
st day of January, 2025.

_________________________
Mario Saucedo, Mayor

ATTEST:

_______________________________
Jeanne Donaldson, City Clerk

I:\cmo\Resolutions\8656 Acknowledging Receipt of State-Mandated Inspections.doc-jm 3 I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 21 st day of January, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk

City Council/Financing Authority Meeting H. 7.

DATE: 01/21/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Public Works Contract with Metrocell Construction Inc. for Guardrail Installations for an amount not-to-exceed $174,600; and determine that the project is exempt from environmental review pursuant to Section 15304 of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:

I move that the City Council determine that the project is categorically exempt from environmental review in accordance with Section 15304 of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to approve Public Works Contract with Metrocell Construction, Inc.2.

RECOMMENDATION:

Staff recommends that the City Council approve an Agreement with Metrocell Construction, Inc., for the installation of guardrails at various locations for an amount not to exceed $174,600. Staff further recommends that City Council determine that the project is categorically exempt from environmental review in accordance with Section 15304 of the State's guidelines implementing the California Environmental Quality Act.

DISCUSSION:

The City of Redlands Streets Division oversees approximately 314 lane miles of city streets. Public safety on the city’s roadways is a paramount priority, particularly in areas where streets immediately abut storm drain channels and dangerous road shoulder conditions. Many of these areas are currently protected by guardrail systems and, unfortunately, many of these guardrails have suffered damage over the years and are now out of compliance with federal safety guidelines. This project aims to address these issues by replacing the guardrails in the poorest conditions, within the City's purview. The four locations listed have been identified as either irreparably damaged or deficient in compliance:

Industrial Park Drive & Alabama Street
Kansas Street & Park Street
Grove Street & Sylvan Boulevard
Tennessee & the I-10 Freeway
To ensure compliance with federal safety standards, the City retained the services of a qualified civil engineer to design and develop updated guardrail plans and specifications. Following the completion of these designs, City staff initiated a competitive bidding process in accordance with the City of Redlands’ purchasing guidelines.

On October 21, 2024, a solicitation for bids was advertised, inviting contractors to submit proposals for labor and materials required for this project. The bid opening was conducted on November 7, 2024, during which the City Clerk’s office received and publicly opened two bids. Staff evaluated the bids for conformance with the City's purchasing ordinance, and verified the total price as shown in the table below:

BIDDER BID AMOUNT
Metrocell Construction, Ontario, CA $174,600
Gentry General Engineering, Colton, CA $182,498
After a thorough review, staff evaluated each bid and identified Metrocell Construction, Inc., as the contractor submitting the lowest responsive and responsible bid. Accordingly, staff is seeking approval to award Metrocell Construction, Inc, a Public Works Contract to execute the project.

This project is exempt from environmental review pursuant to Section 15304 of the State's guidelines implementing the California Environmental Quality Act (CEQA), as it involves minor alterations to land, including grading, gardening, and landscaping, that do not involve the removal of healthy, mature, scenic trees.

ALTERNATIVES:

The City Council may elect not to award an Agreement with Metrocell Construction, Inc., and provide alternative direction to staff.

STRATEGIC PLAN:

Priority B - Public Health and Safety
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Kathleen Giorgianni, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $174,600
Budgeted Y/N: Yes
Account No.: 101304
Discussion:

Sufficient funding for the agreement is included in the Street Division (101304) budget for Fiscal Year 2024-25 as approved by City Council.

Attachments
Metrocell Agreement
Guardrail Installation Plans
A. City Clerk Report

1 MetroCell_Construction-FY25-0001-jm

PUBLIC WORK CONSTRUCTION CONTRACT

This Public Work Construction contract (“Contract”) is made and entered into this 21st day of January, 2025, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the State of California (hereinafter “City”), and (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”

In consideration of the mutual promises contained herein, the City and Contractor agree as follows:

1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: Provide labor and materials to install guardrail systems at Industrial Park Drive & Alabama Street, Kansas Street & Park Street, Grove Street & Sylvan Boulevard, and Tennessee & the I10 Freeway, complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s (the “Work”).

2. CONTRACT SUM: City shall pay Contractor the sum of one hundred seventy-four thousand, six hundred dollars ($174,600.) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.

3. TIME FOR COMPLETION: The Work shall be completed within (30) calendar days from and after the date of City’s issuance of a Notice to Proceed to Contractor.

4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result i n damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of five hundred dollars ($500) for each consecutive calendar day in excess of the specified time for completion of the Work. Execution of this Contract shall constitute agreement by City and Contractor that dollar ($) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty and may be deducted from payments due Contractor if such delay occurs.

5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).

6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.

7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy-five thousand dollars ($375,000) or less shall be made by Contractor and processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents

2 MetroCell_Construction-FY25-0001-jm

necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.

8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.

9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.

10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.

11. SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor.

3 MetroCell_Construction-FY25-0001-jm

IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.

CITY OF REDLANDS
(SEAL)

By:____________________________________
Mario Saucedo, Mayor
ATTEST:

____________________________________
Jeanne Donaldson, City Clerk
(SEAL)

Metrocell Construction, Inc.

Name of Contractor

By: _______________________________________
Signature of Authorized Agent

__________________________________________
Title

__________________________________________
Signature of Authorized Agent (if necessary)

__________________________________________
Title

__________________________________________
Contractor's License No.

4 MetroCell_Construction-FY25-0001-jm

WORKER'S COMPENSATION INSURANCE CERTIFICATION

Description of Contract: City of Redlands
Facilities & Community Services Department
FCS10162024KG
Guardrail Installation
______________________
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to self - insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industria l Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self -insurance in accordance with the provisions of that Code, and I will comply wit h such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Dated this day of , 2025.

Metrocell Construction, Inc.
(Contractor)
_____________________________________
(Signature)
_____________________________________
(Official Title)

(SEAL)

(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)

5 MetroCell_Construction-FY25-0001-jm

FAITHFUL PERFORMANCE BOND

Whereas, the City of Redlands (“City”), State of California, and Metrocell Construcion, Inc. (hereinafter designated as "Principal") have entered into an agreement dated January 21, 2025 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as FCS10162024KG - Guardrail Installation and is hereby referred to and made a part hereof; and

Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and, Metrocell Construction, Inc., as Surety, are held and firmly bound unto the City in the penal sum of one hundred seventy-four thousand, six hundred dollars ($174,600) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one -year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included in the judgment rendered.

As a condition precedent to the satisfactory completion of the Work, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and repla cements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.

Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:

1. Complete the Work in accordance with its terms and conditions; or

2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price,

6 MetroCell_Construction-FY25-0001-jm

but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.

Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.

No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.

No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.

The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.

In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2025.

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)

Address:___________________________________
__________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone ( )___________________________

7 MetroCell_Construction-FY25-0001-jm

LABOR AND MATERIAL BOND

Whereas, the City Council of the City of Redlands, State of California, and Metrocell Construction, Inc. (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated January 21 , 20 25, and identified as FCS10162024KG - Guardrail Installation is hereby referred to and made a part hereof; and

Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the af oresaid Code of Civil Procedure in the sum of one hundred seventy-four thousand, six hundred dollars ($174,600.) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive no tice of any such change, extension of time, alteration or addition.

In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2025.

(SEAL) (SEAL)

(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_____________________________
(Seal and Notarial Acknowledgement of Surety) ____________________________________ Telephone: ( )___________________

GROVE STREET / SYLVAN BOULEVARDKANSAS STREET / PARK AVENUEPLAN VIEW CONSTRUCTION NOTES:

City Council/Financing Authority Meeting H. 8.

DATE: 01/21/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8649 - Annual Report of Development Impact Fees for the Year Ended June 30, 2024, and Adoption of Findings (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8649.

RECOMMENDATION:

Staff recommends the City Council adopt Resolution No. 8649 approving the Annual Report of Development Impact Fees for the year ended June 30, 2024, and the findings contained therein.

DISCUSSION:

Government Code Section 66006 requires municipalities imposing impact fees to prepare an annual report that summarizes the revenues and interest income earned and the expenditures made for each category of development impact fees during a given fiscal year. This report was filed with the City Clerk’s Office and available for public review on December 2, 2024. The report must provide the beginning and ending balances of the fiscal year, the amount of fees collected by the City, interest income and any other income earned, a description of how the fees were expended during the subject fiscal year, and any refunds or allocations pursuant to Government Code Section 66001(f). If fees are unexpended or uncommitted for a period of five or more years, the report must include a finding identifying the purpose of the fee and the anticipated improvements to be financed by the fee. If such findings are not made, State law requires that the City refund the unused fees being held.

As of June 30, 2023, outstanding loans in the Public Facilities Fund totaled $7,690,541 owed to the General Fund, and $16,091 owed to the Water Fund.

These loans were made when impact fee revenues were insufficient to cover the General Government Facilities category 60% share of debt service on the 2003 Lease Revenue Refunding COPs. Interest was set at the annual average rate earned in the Local Area Investment Fund (LAIF). On May 7, 2024, the Council adopted Resolution No. 8584 authorizing the forgiveness of the Interfund Loan between the Public Facilities Fund and the General Fund. The forgiveness of this portion of the loan is based on the concept of timeliness. Impact fees collected currently are designed to be expended on projects and facilities that relate to current development. A total of $7,690,541 in advances payable from the Public Facilities Fund (251) to the General Fund (101) was eliminated. The repayment of the remaining advances payable within the Public Facilities Fund (251), $16,091 owed to the Water Fund, was made during FY 2023-2024 and the loan is now completely repaid.

ALTERNATIVES:

Not Applicable
STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Fiscal Impact
Fiscal Year: FY 2023-24
Discussion:

None. All required findings are included in the report.

Attachments
Resolution No. 8649 DIF Annual Report 2023-24
AB 1600 Annual Report FY 2023-24
Public Facilities Summary of Cash Transactions FY 2023-24 Resolution No. 7951 Development Impact Fees Rescinding 7907 1 I:\cmo\Resolutions\8649 DIF_Annual_Report_FY_2023-24.docx-jm

RESOLUTION NO. 8649

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING THE CITY’S ANNUAL DEVELOPMENT IMPACT FEE REPORT AND

MAKING CERTAIN FINDINGS WITH RESPECT THERETO

WHEREAS, Government Code Section 66006 requires local agencies that impose development impact fees upon development projects to deposit such fees in separate capital facilities accounts to avoid commingling of such fees with other revenues and funds of the local agency, and to expend those fees only for the purposes collected; and

WHEREAS, for each separate capital facility account or fund established, the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year:

A. A brief description of the fee;
B. The amount of the fee;
C. The beginning and ending fund balance of the account; D. The amount of the fees collected and the interest earned; E. The identification of the improvements on which the fees were expended, including the percentage of the cost of the public improvements funded with fees; F. The identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, and the public improvement remains incomplete.
a. An identification of each public improvement identified in a previous report and whether construction began on the approximate date noted in the previous report. b. For a project identified for which construction did not commence by the approximate date provided in the previous report, the reason for the delay and a revised approximate date that the local agency will commence construction.

G. A description of each interfund transfer or loan, and the date of such loan, the repayment date, and the interest rate;
H. The amount of refunds of fees, if any made pursuant to Government Code Section 66001; and

WHEREAS, Government Code Section 66001 requires local agencies, for the fifth fiscal year following the first deposit of fees into an account or fund, and every five years thereafter, to make certain findings with respect to that portion of the account or fund remaining unexpended, whether committed or uncommitted; and

WHEREAS, the annual report reflecting the balance in each capital improvement fee account, the fee, interest, income, and the amount of expenditure upon public improvements, and the amount of refunds made for the fiscal year, if any, has been available for public review as required by law;

2 I:\cmo\Resolutions\8649 DIF_Annual_Report_FY_2023-24.docx-jm

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section1. The City Council hereby approves the Annual Report of Development Impact Fees for the year ended June 30, 2024.

Section 2. The City Council finds and determines that with respect to development impact fees remaining unexpended or uncommitted in their respective accounts, for five (5) or more years after deposit of the fee, as follows:

A. New development in the City will continue to generate additional demands on public facilities throughout the City, and will contribute to the impact upon existing public facilities.

B. There is reasonable relationship between the fees’ uses and the types of development for which the fees are charged, as these reasonable relationships are described in more detail in the City’s Development Impact Fee studies and improvement master plans.

C. There is a reasonable relationship between the need for the public facility and the type of development project upon which the fee is imposed.

D. The fees expected to be generated by new development will not exceed the costs for construction of the public facilities identified in the City’s improvement master plans and as set forth in the Developer Impact Fee study.

E. That the Annual Report identifies all sources and amounts of funding anticipated to complete financing for any incomplete improvements.

F. That the Annual Report designates, wherever possible, the approximate dates on which fees are expected to be deposited for the financing of any incomplete improvements.

ADOPTED, SIGNED AND APPROVED this 21st day of January, 2025.

________________________
Mario Saucedo, Mayor

ATTEST:

____________________________
Jeanne Donaldson, City Clerk

3 I:\cmo\Resolutions\8649 DIF_Annual_Report_FY_2023-24.docx-jm

I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 21st day of January, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Jeanne Donaldson, City Clerk

December 17, 2024
The Honorable Mayor, Members of the City Council, and Residents of Redlands Redlands, CA 92373

Subject: Annual Report of Development Impact Fees

Dear Mayor, Members of the City Council, and Residents of Redlands,

Pursuant to the Mitigation Fee Act (the “Act”) (Government Code section 66000 et seq.), and specifically section 66006 of the Act, the following report on the receipt, use, and  retention of development impact fees for Fiscal Year 2023‐2024 is hereby presented to the City Council for revi ew and approval. Development impact fees are charged by local governments to defray all or a portion of the cost of public facilities related to new development being constructed within the City.  The legal requirements for enactment of a Development Impact Fee program are set forth in Government Code §§ 66000‐ 66025 (the "Mitigation Fee Act"), the bulk of which was adopted as 1987’s Assembly Bill 1600 and thus commonly referred to as “AB 1600 requirements”.

In the City of Redlands, development impact fees may be collect ed at the time of issuance of a certificate of occupancy or date of final inspection, as permitted by Government Code section 66000 et seq., for the purpose of mitigating the impacts caused by new development on the City’s infrastructure. Fees are used to finance the acquisition, construction, and improvement of public facilities related to new development projects. A separate funding structure has been established to account for the impact of new development on each of the following types of public facilities: Open Space, Parks, Public Facilitie s (including police, fire, community center, library, and general government facilities), Transportation, Water, Non‐Potable Water, Solid Waste, and Sewer.

Impact fees collected and spent during Fiscal Year 2023‐24 were set by Resolution No. 7951 as approved by the City Council on April 2, 2019, w hich rescinded Resolution No. 7 907.  The amount of corre sponding fee types, currently  established  by  Resolution No. 7951, is attached heret o.    Government  Code  Section  66006  requires local  agencies  to  submit  annual  and  five‐year  reports  detailing  t h e  s t a t u s  o f  d e v e l o p m e n t  i m p a c t  f e e s , summarizing the revenues, interest income, and expenditures for  each category of funds. This report was filed with the City Clerk’s Office and A. K. Smiley Public Library an d was available for public review on December 2, 2024.

Respectfully submitted,

Management Services / Finance Staff
City Manager’s Office

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES

(227)  Open Space Fund – Redlands Municipal Code Chapter 3.32 establishes an Open Space and Park Development Impact Fee. Twenty‐five percent (25%) of this fee i s deposited into an Open Space Fund to be used solely for the purpose of acquisition, improvement,  preservation, and expansion of open space  areas  within  the  City  in  accordance  with  the  provisions  of  the  recreation,  open  space,  and conservation element of the City’s General Plan.  The General plan specifies the policy to preserve open space land in order to protect the visual character of the City , provide for public outdoor recreation, conserve natural resources, support groundwater recharge, and otherwise preserve open space areas.

In the General Plan, specific open space areas in the Planning  Area include the “Emerald Necklace” c o n c e p t ,  S a n  T i m o t e o  C a n y o n ,  t h e  S a n t a  A n a  W a s h ,  a n d  L i v e  O a k  Canyon.  California  Govt.  Code 65301(a) requires general plan planning areas to include all la nd within a city or county’s limits, and territory  outside  its  boundaries  “which  in  its  judgment  bears  relation  to  its  planning.”  Redlands’ Planning Area encompasses 46 square miles, including all land within the Redlands city limits, the area within the City’s Sphere of Infl uence (SOI), and an unincorpora ted island known as the “Donut Hole” that is located in the northwestern portion of the city.  Fee amounts are set by Resolution No. 7951.

The following table shows the balances, receipts, and expenditu res of the Open Space Fund for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance   505,631    1,508,088  1,622,321  1,746,567  2,156,054   2,261,887 Receipts   1,003,881 1    185,482   126,661  419,086 2  107,615  310,386 Expenditures   (1,424)   (71,249)   (2,416)  (9,599)  (1,782)  (4,063) Ending Balance   1,508,088    1,622,321  1,746,567  2,156,054  2,261 ,887  2,568,209 1Includes non‐DIF revenue of $785,000 deposit of land sale proce eds designated by the City Co uncil for the acquisition of open space and received from the sale of the City’s Mullin grove property. 2Receipts also include a GASB 31 Adjustment.

Receipts include fees of $203,170 and investment income of $107,216.

Expenditures include $4,063 in administrative charges.

Over the last ten years, monies collected in the Open Space Fund, along with grant monies, have been spent on the restoration and acquisition of open space within S an Timoteo Canyon, including the San Timoteo Creek Habitat Enhancement Project, the Thompson Property, the Allen property, the Mistretta property and most recently, the Hudson property.

The current cash balance exceeds the cumulative fee collection  over the past five years by $880,804, when adjusting for the $785,000 deposit of land sale proceeds as detailed above1.  As a result, the City must make “findings” in accordance with the requirements of Government Code Section 66006.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES Findings:

Fees  deposited  into  an  Open  Space  Fund  are  to  be  used  solely  fo r  the  purpose  of  acquisition, improvement, preservation, and expansion of open space areas within the City in accordance with the provisions of the recreation, open space, and conservation element of the City’s General Plan. Because development  impact  fee  revenue  fluctuates  and  is  difficult  to  f o r e c a s t ,  t h e r e  i s  n o  e s t i m a t e  f o r anticipated funding sources or amounts to complete the projects  listed below. Monies collected into the Open Space Fund, including the existing excess cash, are ex pected to be used in accordance with the General Plan for the following projects over the next 5 years:

1. Open Space/Citrus Acquisition –  the City is committed to retaining and improving the m a x i m u m  f e a s i b l e  a m o u n t  o f  o p e n  s p a c e  p r o p e r t y  f o r  r e c r e a t i o n a l  opportunities, conservation, agricultural uses, and resource protection.  In t erms of agricultural open s p a c e ,  o n e  o f  t h e  C i t y ’ s  g o a l s  i s  t o  i n c r e a s e  t h e  C i t y ’ s  a c r e a ge  of  citrus  groves  to  an approximate target of 200 acres. As of FY 2024, the city owns 184 acres.

2. Emerald  Necklace  – t h e  E m e r a l d  N e c k l a c e  i s  a  c o n c e p t u a l  f r a m e w o r k  f o r  a  s e r i e s  o f green open spaces and park areas surrounding the city approximately 45 miles in length, joined together with a special scenic road and trail system. Th e City has identified gaps in the Emerald Necklace and is working collaboratively to prior itize land acquisition or other resource preservation strategies in those areas. Several sites and properties have been  purchased  under  this  framework.  Additionally,  as  suitable  properties  become available for acquisition, the City will evaluate opportunities to purchase the same.

3. Scenic  Routes  and  Trails  –  T h e  C i t y  h a s  s e v e r a l  p r o j e c t  p r i o r i t i e s :  d e v e l o p  a  l i n e a r parkway/recreational  corridor  centered  along  San  Timoteo  Creek  and  extending throughout the canyon, coordinate with San Bernardino County and the Santa Ana River Conservancy on implementing the objectives of the Santa Ana Riv er Trail Parkway and Open Space Plan, and to complete the Emerald Necklace system of  scenic routes and trails, including the Zanja Trail, Santa Ana River Trail, San Timoteo Trail, and other trails linking parks, regional trails, and open space areas.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

(250) Park Development Fund – Park development impact fees are levied for the purpose of acquiring and developing land for parks.   The fees are established per th e Redlands Municipal Code as noted above for Open Space.  Fee amounts are set by Resolution No. 7951. Seventy‐five percent (75%) of the Open Space and Parks fees are deposited into the Park Developme nt Fund. The General Plan sets the policy on park development as one aimed towards creating and maintaining a high‐quality, diversified park  system  that  enhances  Redlands’  unique  attributes.  The  General  Plan  prescribes  the  parkland standard of 5 acres per 1,000 residents.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES The following table shows the balances, receipts, and expenditures of the Park Development Fund for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance   708,482    477,392   609,313  878,329  2,042,124  2,03 5,257 Receipts   1,020,460 (1)    454,596   382,923  1,408,479  315,063  732,233 Expenditures   (1,251,551)   (322, 674)  (113,907)  (244,684)  (321,9 30)  (118,485) Ending Balance   477,392    609,313   878,329  2,042,124  2,035,257  2,649,005 (1) Includes miscellaneous revenues/transfers of $635,613 that were received from Nevada Palmetto Grove sales proceeds and community donations of $38,723 to fund the construction of the Skate Park.

Impact fee revenue in this category consists of $641,425 in fees and $90,808 in investment income.

Disbursements totaled $118,485, including a payment of $66,882 in principal, $35,312 in interest, and $3,463 in fiscal agent fees associated with the State I‐Bank loan for the Sports Park.  In addition to this loan repayment for the Sports Park, there was also $12,828 in administrative charges.

No refunds of fees, because of the cumulative cash balance in the Park Development fund, are required, and none have been made during Fiscal Year 2023‐2024.

(251) Public Facilities Development Fund  ‐ Public Facilities Development Fees have been established per Redlands Municipal Code Chapter 3.60 with the purpose and intent of implementing the Redlands General Plan to ensure that public facilities and related improvements which satisfy City standards are sufficient and keep pace with needs that arise as new development occurs within the City.  Fee amounts are  set  by  Resolution  No.  7951.    Fees  are  collected  from  applica n t s  f o r  d e v e l o p m e n t  p r o j e c t s  t o construct, improve, and maintain public facilities as identifie d in the City’s Development Impact Fee Justification Study, dated January 9, 2017.

Police Facilities
T h e  p u r p o s e  o f  t h i s  f e e  i s  t o  p r o v i d e  a  r e v e n u e  s o u r c e  t h a t  w i ll  provide  funds  to  acquire  vehicles, equipment,  and  facilities  that  will  mitigate  the  impacts  of  new   residential  and  non‐residential development on the City’s Police resources. A complete listing of proposed facilities is contained within the City’s Development Impact Fee Justification Study, dated January 9, 2017.

The following table shows the balances, receipts, and expenditu res of the Police Facilities Fee for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance   428,533    440,922   464,906  471,706  493,582  499,55 0 Receipts   12,641    24,474   6,939  22,322  6,090  8,185 Expenditures   (253)   ( 489)  (139)  (446)  (122)  (164) Ending Balance   440,922    464,906   471,706  493,582  499,550  507, 572

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES

Receipts consist of $8,185 in fees. Disbursements include $164 in administrative charges.

The current cash balance exceeds the cumulative fee collection  over the past five years by $435,105.

As a result, the City must make a “finding” in accordance with  the requirements of Government Code Section 66006.

Findings:

Fees deposited into the Public Facilities Fund – Police Facilities category are to be used solely for costs related to police facilities, vehicles, and equipment. The largest cost, by far, will be the development of a new safety hall facility. The current buildings that house po lice staff are outdated and in a state of significant  disrepair,  no  longer  meeting  the  functional  or  safe ty  standards  required  for  effective operations.  As  a  result,  plans  have  been  underway  to  conceptualize  and  fund  a  new  Safety  Hall.  In spring 2022, the City acquired a property at 1625 West Redlands Boulevard to retrofit into a new safety hall facility.  The total project to convert this building into  a new police facility is estimated to cost somewhere between $60 and 85 million dollars, including construction, commissioning, and furnishing.

Impact fees will be used to help fund the retrofit project once it commences and their expenditure will reflect a portion of new development’s share in the cost of the new facility. The City anticipates drawing down the balance of cash in this fee category in total once capital expenditures start on this project.  A timeline for project construction/completion will be established sometime in early 2025.

No refunds are required, and none have been made during Fiscal Year 2023‐2024.

Fire Facilities
The purpose of this fee is to establish a revenue source that will provide funds to construct various Fire facilities and acquire equipment and vehicles that will mitigate the impacts of new residential and non‐ residential development on the City’s Fire facilities. A complete listing of proposed facilities is contained within the City’s Development Impact Fee Justification Study, dated January 9, 2017.

The following table shows the balances, receipts, and expenditures, including loan activity, of the Fire Facilities Fee for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance   69,271    315,622   399,928  463,557   862,051  973,26 7 Receipts   251,379    196,707   140,752  427,545   113,486   156,782 Expenditures   (5,028)   (112,401)   (77,123)  (29,051)   (2,270)  (3, 136) Ending Balance   315,622    399,928   463,557  862,051  973,267     1 ,126,882

Receipts consist of $156,782 in fees.

Disbursements include $3,136 in administrative charges.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES

No refunds are required, and none have been made during Fiscal Year 2023‐2024.

Library Facilities
The library facility impact fees were established to provide a  revenue source that will generate funds to acquire various library collection items and remodel/refurbish existing facilities that will mitigate the impacts of new residential development on the City’s Library facilities.   Planned uses from the proceeds o f  t h e s e  f e e s  i n c l u d e  t h e  e x p a n s i o n  o f  l i b r a r y  c o l l e c t i o n  i t e m s a s  w e l l  a s  t h e  r e m o d e l i n g  a n d refurbishment of existing facilities.  Collection items include, but are not limited to, books, periodicals, newspapers, DVDs, e‐books, etc.

Previously, impact fees collecte d for Library Facilities were a lso used to make contributions towards the annual debt service of the 2003 Lease Revenue Refunding Cer tificates of Participation (COP).  The 2003  COPs  refunded  prior  COPs  that  were  used  to  finance  major  improvements  to  the  Library’s facilities.  The past fees collected were earmarked to pay debt service on these bonds, which matured in Fiscal Year 2017‐2018 and are now designated to repay outstanding loans from the General Fund, as well as loans that were provided by the Storm Drain Construction, and Water funds.  Those loans were incurred during those fiscal years when library impact fee revenues were insufficient to meet the debt service requirements.  As explai ned in further detail below, th ese loans have either been forgiven or repaid in full as of the close of Fiscal Year 2023‐2024.

T h e  f o l l o w i n g  t a b l e  s h o w s  t h e  balances,  receipts,  and  expenditures,  including  loan  activity,  of  the Library Facilities Fee for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance  ‐   ‐   ‐  ‐   ‐     ‐
Receipts  26,890   42,926   33,427  133,379   25,616   56,431 Expenditures  (26,890)   (42,926)   (33,427)  (133,379)   (25,616)  (1 7,881) Ending Balance  ‐   ‐   ‐  ‐   ‐     38,551

Receipts consist of $56,431 in fees.

Disbursements include $1,129 in administrative costs as well as  $661 in interest expense on its share of inter‐fund loans noted above  and $16,091 repaid on the outst anding loan from Water Fund. This payment repays in full the loan from the Water Fund to the Libr ary Facilities category of the Public Facilities Fund.

As  of  June  30,  2023,  outstanding  loans  within  the  Library  Facilities  category  total  $3,727,937,  with $3,711,847 owed to the General Fund, and $16,091 owed to the Water Fund. These loans were made when impact fee revenues were insufficient to cover the General  Government Facilities category 60% share  of  debt  service  on  the  2003  Lease  Revenue  Refunding  COPs.    Interest  was  set  at  the  annual average rate earned in the Local Area Investment Fund (LAIF). O n May 7, 2024, the Council adopted Resolution No. 8584 authorizing th e forgiveness of the Interfun d Loan between the Public Facilities

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES Fund  and  the  General  Fund.  The  forgiveness  of  this  portion  of  the  loan  is  based  on  the  concept  of timeliness. Impact fees collected currently are designed to be  expended on projects and facilities that relate to current development.  A total of $7,690,541 in advanc es payable from the Public Facilities Fund  (251)  to  the  General  Fund  (101)  was  eliminated.  The  repayment  of  the  remaining  advances payable within the Public Facilities Fund (251), $16,091 owed to the Water Fund, was made during FY 2023‐2024 and the loan is now completely repaid.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

General Government Facilities
Impact fees for General Government Facilities were first established with the completion of the impact fee study performed in Fiscal Year 2006‐2007 and implemented in  August 2007, and the most recent fee justification study is the City’s Development Impact Fee Justification Study dated January 9, 2017.

The purpose of this fee is to establish a revenue source that w ill provide funds to purchase and install additional  IT  hardware  and  construct  a  government  center/safety  hall  building  and  public  parking facility that will mitigate the impacts of new residential and non‐residential development on the City’s general government facilities.

T h e  f o l l o w i n g  t a b l e  s h o w s  t h e  balances,  receipts,  and  expenditures,  including  loan  activity,  of  the General Government Facilities Fee for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance  ‐   535   ‐  ‐   ‐     ‐
Receipts  299,241   233,858   159,044  511,327   138,580   186,527 Expenditures  (299,241)   (234, 392)  (159,044)  (511,327)   (138,580 )  (3,731) Ending Balance  ‐  ‐  ‐  ‐   ‐     182,797

Receipts consist of $186,527 in fees.

Disbursements include $3,731 in administrative charges.

As of June 30, 2023, the outstanding loans within the General G overnment Facilities category totaled $3,978,694  owed  to  the  General  Fund,  These  loans  were  made  when  impact  fee  revenues  were insufficient to cover the General Government Facilities category 60% share of debt service on the 2003 Lease Revenue Refunding COPs.  Interest was set at the annual a verage rate earned in the Local Area Investment  Fund  (LAIF).  On  May  7,  2024,  the  Council  adopted  Resolution  No.  8584  authorizing  the forgiveness  of  the  Interfund  Loan  between  the  Public  Facilities  Funs  and  the  General  Fund.  The forgiveness  of  this  portion  of  the  loan  is  based  on  the  concept o f  t i m e l i n e s s .  I m p a c t  f e e s  c o l l e c t e d currently are designed to be expended on projects and facilitie s that relate to current development.

As well, the nature of the original expenditures, including the  construction of a fire station and public parking, seem to be reasonable expenditures of the General Fund . A total of $7,690,541 in advances

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES payable from the Public Facilities Fund (251) was eliminated. This is the sum of the amounts owed from the Library Facilities category as well as the General Governme nt Facilities category ($3,711,847 and $3,978,694, respectively) to the General Fund.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

Community Center Facilities
Community Center Facilities impact fees were established in Fis cal Year 2014‐2015 and are collected using a replacement cost per capita for the City’s existing community centers as the basis for the fees.

The fees charged to future residential development are set at a  level needed to maintain the existing l e v e l  o f  s e r v i c e  a s  t h e  C i t y  g r o w s .   T h e  p u r p o s e  o f  t h e s e  f e e s  i s  t o  c o l l e c t  t h e  p r o p o r t i o n  o f  n e w development’s share in the cost of adding community center space while maintaining the current ratio of community center asset value to population.  The most recent  fee justification study is the City’s Development Impact Fee Justification Study, dated January 9, 2017, which contains details of proposed community center facilities.

The following table shows the balances, receipts, and expenditures of the Community Center Facilities Fee for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance  68,208   68,208   68,208  68,208  68,208   68,208 Receipts  ‐   ‐     0  ‐   ‐   1,151
Expenditures  ‐   ‐     0  ‐   ‐  (23)
Ending Balance  68,208   68,208   68,208  68,208   68,208   69,336

Receipts consist of $1,151 in fees.

Disbursements include $23 in administrative charges.

The current cash balance exceeds the cumulative fee collection over the past five years by $69,336.  As a  r e s u l t ,  t h e  C i t y  m u s t  m a k e  a  “ f i n d i n g ”  i n  a c c o r d a n c e  w i t h  t h e  requirements  of Government  Code Section 66006.

Findings:

Fees deposited into the Public Facilities Fund – Community Cent er Facilities category are to be used solely for the purpose of costs related to adding community center space to maintain the current ratio of community center asset value to population.

The largest cost, by far, will involve the construction of a ne w community center.  The cost estimate developed in 2016 to complete the construction of a new community center was $7,488,046 according to the most recent fee justification study ‐ the City’s Development Impact Fee Justification Study, dated January  9,  2017.    Timelines  for  completing  this  project  are  difficult  to  estimate  due  mainly  to  the significant costs and the unpredictability of the timing of adequate impact fee revenue.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES

No refunds are required, and none have been made during Fiscal Year 2023‐2024.

Transportation Fees

During  Fiscal  Year  2023‐2024,  R esolution  No.  7951  prescribed  me thodologies  and  amounts  of Transportation fees. Impact fees in this category are intended  to fund transportation improvements, including  the  following  components:    interchange  improvements, railroad  crossing  improvements, improvements to regional arterials, and improvements to local streets.  The first three components are intended to satisfy the requirement, pursuant to Measure I (2010‐2041) and the San Bernardino County Transportation Authority (SBCTA) Congestion Management Plan, that the City assess new development for  its  fair  share  of  the  cost  of  those  improvements.    The  local  street  component  is  based  on  data provided by the City that represents the full cost of local street improvement projects needed entirely to  serve  future  development.    Allocations  are  established  based o n  a  w e i g h t e d  a v e r a g e  f o r  e a c h improvement type based on cost.   The City’s Development Impact  Fee Study, dated January 9, 2017, estimated  transportation  improvement  costs  in  each  component  ca tegory  and  allocated  them according to the tables below.

Resolution No. 7701, DIF Study Jan. 2017
Fund 252 ‐  Regional Arterial  43%
Fund 252 ‐  RR Crossings    1%
Fund 252 ‐  Local Streets  16%
Fund 253 ‐  Signals    4%
Fund 254 ‐  Interchanges  36%

These development impact fees are utilized in conjunction with revenue generated under the Measure “I” half‐cent sales tax to fund regional transportation project s.  These fees establish a revenue source that will provide funds to construct various transportation pro jects that will mitigate the impacts of new development on the City's ci rculation system.  The uses to  which the fees are to be put include the funding of new roadways within the City limits.

(252) Arterial Street Construction Fund – This fund includes development fees, as discussed above, for both  the  regional  (SBCTA)  and  local  transportation  development  fees  which,  in  concert  with  the Regional  Measure  “I”  sales  tax  revenue,  when  needed,  are  used  t o  construct  transportation improvements.  Both development  impact fees and Measure “I” fun ds are required to construct the transportation improvement projects.  A complete listing of proposed facilities is contained within the City’s Development Impact Fee Justification Study, dated January 9, 2017.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES The following table shows the balances, receipts, and expenditures of the Arterial Street Construction Fund for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance  3,141,989   3,721,696   3,954,816  3,928,436  4,444,10 2  4,639,255 Receipts  592,243   597,315   398,827  528,723  343,623  544,198 Expenditures  (12,536)   (364,193)   (425,207)  (13,058)  (148,469)  ( 170,463) Ending Balance  3,721,696   3,954,816   3,928,436  4,444,102  4,639, 255  5,035,393

Impact fee revenue in this category consists of $317,961 in fees and $226,237 in investment income.

Disbursements  consist  of  $130,908  for  construction  in  progress,  as  it  relates  to  the  management, procurement  support,  and  construction  support  for  the  California  Street  and  Redlands  Boulevard Widening Project.  Another $33,196 was also spent on preliminar y & final engineering, drawings and environmental  technical  studies  f o r  t h e  s a m e  p r o j e c t .  L a s t l y ,  the  fund  was  charged  $6,359  in administrative charges.

The current cash balance exceeds the cumulative fee collection over the past five years by $2,719,783.

As a result, the City must make “findings” in accordance with t he requirements of Government Code Section 66006.

Findings:

Monies  collected  into  the  Arterial  Street  Construction  Fund,  including  the  existing  excess  cash,  are based on a detailed breakdown of citywide transportation projec ts needed to mitigate the impacts of new development through the yea r 2035. These projects have been  approved by the City Council for construction under this program, as a part of Resolution No. 79 51 and the Development Impact Fee Study dated January 9, 2017. The project list includes improvements to regional and local arterials with a total estimated cost allocated to new development of $17,801,728.

A  complete  listing  of  proposed  facilities  is  contained  within  the  City’s  Development  Impact  Fee Justification Study, dated January 9, 2017.

Below is a partial listing from that study.
 Alabama Street from the northerly City limit to Palmetto Avenue o Estimated Cost ‐ $10,653,000
o New Development Fair Share – 23.1%
 Orange Street from Lugonia Avenue to Interstate 10 freeway o Estimated Cost ‐ $2,960,000
o New Development Fair Share – 23.1%
 San Bernardino Avenue from Church Street to Wabash Avenue o Estimated Cost ‐ $2,744,000
o New Development Fair Share – 23.1%

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES  Ford Street from 5th Avenue to Interstate 10 freeway
o Estimated Cost ‐ $2,058,000
o New Development Fair Share – 23.1%

Because development impact fee re venue fluctuates and is diffic ult to forecast, there is no estimate for  the  date  on  which  the  project will  be  completed. At  this  tim e ,  n o  o t h e r  s o u r c e s  o f  r e v e n u e  a r e projected.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

(253) Traffic Signals Fund – This fund includes seven percent of the transportation development impact fees collected and is for the purpose of constructing traffic signals and signal improvements.

The following table shows the ba lances, receipts, and expenditu res of the Traffic Signals Fund for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance  1,223,302   1,283,765   1,382,585  1,444,989  1,449,74 8  1,287,694 Receipts  72,366   99,412   62,910  40,123  119,945  102,184 Expenditures  (11,903)   (591)  (507)  (35,363)  (282,000)  (268,091) Ending Balance  1,283,765   1,382,585   1,444,989  1,449,748  1,287, 694  1,121,787

Impact  fee  revenue  in  this  category  consists  of  $19,474  in  fees,  $10,901  in  developer  deposits  and $71,809 in investment income.

Disbursements  consist  of  $389  in  administrative  charges  and  $267,702  for  the  construction  of  the University Street and Brockton Avenue traffic signal installation.

The current cash balance exceeds the cumulative fee collection  over the past five years by $937,298.

As a result, the City must make “findings” in accordance with t he requirements of Government Code Section 66006.

Findings:

Monies  collected  into  the  Traffic  Signals  Fund,  including  the  existing  excess  cash,  are  based  on  a detailed  breakdown  of  citywide  transportation  projects  needed  t o  mitigate  the  impacts  of  new development  through  the  year  2035.  These  projects  have  been  approved  by  the  City  Council  for construction under this program, as a part of Resolution No. 77 01 and the Development Impact Fee Study  dated  January  9,  2017.  A  complete  listing  of  proposed  facilities  is  contained  within  the  City’s Development Impact Fee Justification Study, dated January 9, 2017.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES Below is a partial listing from that study.
 Texas Street and Pioneer Avenue
o Estimated Cost ‐ $350,000
o New Development Fair Share – 32.32%
 Intelligent Traffic Management System
o Estimated Cost ‐ $5,400,000
o New Development Fair Share – 23.1%
 Automated Fire/Police Emergency Vehicle Preemption System o Estimated Cost ‐ $150,000
o New Development Fair Share – 32.32%

Because development impact fee re venue fluctuates and is diffic ult to forecast, there is no estimate for  the  date  on  which  the  project will  be  completed. At  this  tim e ,  n o  o t h e r  s o u r c e s  o f  r e v e n u e  a r e projected.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

(254) Freeway Interchange Fund  – As discussed above, thirty‐six percent of the transportation  fees collected  are  to  meet  the  City’s  responsibility  for  the  construc t i o n  o f  m a j o r  f r e e w a y  i n t e r c h a n g e improvements on I‐10 and one freeway interchange on the I‐210 f reeway.  These projects are funded through the collection of multi‐jurisdictional development fees and the collection of regional Measure “I”  revenue,  under  the  2010‐2040  Measure  “I”  voter‐approved  half‐cent  sales  tax  transportation program.

The  I‐10/University  Street  Interchange  project  has  been completed as of  the close  of  calendar  year 2022 (Fiscal Year 2022‐2023). The San Bernardino County Transpo rtation Authority (SBCTA) and the City, in coordination with Caltrans District 8, completed widening on the I‐10 westbound on‐ramp and I‐10  eastbound  off‐ramp  at  University  Street,  as  well  as  restriping  on  University  Street  from  Citrus Avenue to Central Avenue. The project is intended to reduce congestion, improve safety, and improve traffic  operations  along  University  Street  between  Citrus  Avenue  and  Central  Avenue.    The  project includes new traffic signals at the I‐10 eastbound off‐ramp at University Street and the I‐10 westbound on‐ramp  at  University  Street  and  street  improvements  within  the p r o j e c t  l i m i t s  i n c l u d i n g  d r a i n a g e improvements, pavement construction, and landscaping replacement.  The last expenditure was made in Fiscal Year 2023‐2024, to close out all accounting of costs associated with this project.

In addition to the University I‐10 Interchange project, on Febr uary 16, 2016, the City entered into a memorandum of understanding (MOU)  to commence the alternative I nterstate 10 – Alabama Street Interchange  project.    The  projec t  i s  d e s i g n e d  t o  i m p r o v e  I n t e r st a t e  1 0  a t  t h e  A l a b a m a  S t r e e t Interchange between Orange Tree Lane and Industrial Park Avenue , with on and off‐ramp widening,

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES the addition of turning lanes, new pavement, and striping. As part of the MOU, funding responsibilities for the development of the estimated $10.96 million Project were delineated for the parties involved.

Per SBCTA's 10‐Year Delivery Plan and SBCTA's Development Mitig ation Nexus Study, the City, SBCTA, and  County  of  San  Bernardino  have  funding  responsibilities  for the  Project.  Specifically,  SBCTA  has

49.5% of the Public Share of funding responsibilities (~$5.26m) for the Project, and the City and County share the remaining 50.5% (~$5.70m) Development Share, with City responsible for 34.9% ~ ($1.99m) and  County  65.1%  (~$3.71m).  In November  2016,  City  Council  approved  a  Development  Mitigation Cooperative Agreement with the County in order to memorialize the financial responsibilities between the City and County for their shared Development Share responsibilities.

I n  m i d  t o  l a t e  2 0 1 9 ,  S B C T A  a p p r o a c h e d  C i t y  a n d  C o u n t y  a b o u t  c o st  increases  identified  during  the design of the Project. The total project cost has risen from th e original estimate of $10.96 million to a new estimate of $15.15 million, a rise of $4.19 million. With this new estimate, City costs for the Project have risen from $1,990,065 million to $2,506,921, an increase of ~$516,856. SBCTA has completed the construction of the project, w hich began in January 2022 and fi nished in December 2022 (Fiscal Year 2022‐2023). The last expenditure was made Fiscal Year 2023‐2024, to close out all accounting of costs associated with this project.

The following table shows the balances, receipts, and expenditu res of the Freeway Interchange Fund for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance  2,766,083   2,941,748   3,815,420  3,046,266  1,618,56 6  2,055,393 Receipts  559,907   1,293,437   243,103  479,165  2,948,193  734,240 Expenditures  (384,243)   (419,765)  (1,012,257)  (1,906,865)  (2,51 1,366)  (548,936) Ending Balance  2,941,748   3,815,420   3,046,266  1,618,566  2,055, 393  2,240,697

Impact fee revenue in this category consists of $188,628 in fee s, reimbursement from the County of San Bernardino of $449,374 for a share of the portion of construction costs related to the I‐10 Alabama Street Interchange Project, and $96,238 in investment income.

Disbursements consist of $3,773 in administrative charges. Expe nses also included $14,664 that was disbursed in connection with the  City’s cooperative cost‐sharin g agreement for project management services associated with the I‐10 Alabama Street Interchange Pr oject.  Capital expenditures were also made from this account in the amount of $465,583 for the I‐10 Alabama Street Interchange Project and $64,916 in construction related to the I‐10 University Offramp Improvement Project.

During Fiscal Year 2023‐2024, the current cash balance exceeds the cumulative fee collection over the past  five  years  by  $841,930.    As  a  result,  the  City  must  make  “findings”  in  accordance  with  the requirements of Government Code Section 66006.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES Findings:

Monies collected into the Freeway Interchanges Fund, including the existing excess cash, are based on a  detailed  breakdown  of  citywide  transportation  projects  needed t o  m i t i g a t e  t h e  i m p a c t s  o f  n e w development  through  the  year  2035.  These  projects  have  been  approved  by  the  City  Council  for construction under this program, as a part of Resolution No. 79 51 and the Development Impact Fee Study dated January 9, 2017. The project list includes local si gnal projects with a total estimated cost allocated to new development of  $14,668,387. A complete listing  of proposed facilities is contained within the City’s Development Impact Fee Justification Study, dated January 9, 2017.

Below is a partial listing from that study.
 I‐10 at Mountain View:
o Estimated Cost ‐ $53,214,296
o New Development Fair Share – $784,485 (3.9%)
 I‐10 at California
o Estimated Cost ‐ $46,562,380
o New Development Fair Share – $3,249,495 (14.6%)
 I‐10 at Wabash
o Estimated Cost ‐ $41,822,810
o New Development Fair Share – $1,871,571 (12.5%)
 I‐10 at Live Oak
o Estimated Cost ‐ $19,478,974
o New Development Fair Share – $72,072 (1%)
 I‐10 at 5th Street
o Estimated Cost ‐ $8,364,562
o New Development Fair Share – $51,643 (1.4%)

Because development impact fee re venue fluctuates and is diffic ult to forecast, there is no estimate for  the  date  on  which  the  project will  be  completed. At  this  tim e ,  n o  o t h e r  s o u r c e s  o f  r e v e n u e  a r e projected.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

(405) Storm Drain Fund – New development generates additional stormwater runoff by increasing the amount of land that is not penetrable to precipitation. Consequently, new development generates the need for, and benefits from, expanded storm drain facilities. Storm Drain Development Fees have been established  per  Redlands  Municipal  Code  Chapter  3.56.  This  chap ter  establishes  the  methods  of financing the construction of the required storm drain facilities.  Fees are established by Resolution No. 7951.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES The following table shows the balances, receipts, and expenditu res of the Storm Drain Fund for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance   1,832,238    1,985,305   1,975,112  2,118,971   2,405 ,945   2,545,321 Receipts   206,098    227,799   151,397  299,402   206,750   263,236 Expenditures   (53,032)   (237,992)   (7,538)  (12,428)   (67,373)  (4 3,634) Ending Balance   1,985,305    1,975,112   2,118,971  2,405,945   2,5 45,321   2,764,922

Impact fee revenue in this category consists of $139,469 in fees and $123,767 in investment income.

Disbursements  consist  of  $8,601  in  administrative  costs  and  $35 ,033  in  professional  engineering services  to  prepare  a  study  that  will  analyze  pre‐development  a nd  post‐development  localized stormwater  runoff  generated  on  t he  Redlands  Country  Club  (RCC)  property  and  residential neighborhoods adjacent to the golf course. The goal of this project is to accurately assess RCC and City runoff  control  and  conveyance  ob ligations.  The  project  will  als o  provide  planning‐level  runoff mitigation strategies for potential construction projects.

During Fiscal Year 2023‐2024, the current cash balance exceeds the cumulative fee collection over the past  five  years  by  $1,861,141.    As  a  result,  the  City  must  make  “findings”  in  accordance  with  the requirements of Government Code Section 66006.

Findings:

New development generates additional stormwater runoff by increasing the amount of land that is not penetrable  to  precipitation.  Consequently,  new  development  generates  the  need  for,  and  benefits from, expanded storm drain facilities.  Fees are to be used on the costs associated with the construction of regional and local facilities, based on the amount of estima ted costs allocable to new development and new service population.

In 2014, the City adopted a Drainage Master Plan. The outlines  scope and priority of various projects.

Timelines for completing these projects are difficult to estimate due mainly to each project’s significant costs and the unpredictability of the timing of adequate impact fee revenue.

The project list includes local and regional projects in terms of the City’s share, with a total estimated cost allocated to new development of $10,724,400.

1. Reservoir Canyon – The Reservoir Canyon Channel is the second largest watershed area tributary to downtown. The total costs to fund new and upgrade existing storm drain facilities that would mitigate the flooding potential specific to this watershed have been estimated at $16,510,000; new Development Fair Share – 27%.

2. Downtown Watershed – The Downtown watershed consis ts of the local drainage system s in  the  downtown  area.  The  total  costs  to  fund  new  and  upgrade  existing  storm  drain

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES facilities  that  would  mitigate  the  flooding  potential  specific to  this  watershed  have  been estimated at $10,210,000; new Development Fair Share – 27%.

3. Redlands  Opal  Basin –  This  project  addresses  the  Missio n  Z a n j a  w a t e r s h e d  ( t h e  l a r g est watershed tributary) and consists of the construction of a retention basin and is one of two major facilities needed to protect the City during a 100‐year storm event.  When completed, the facility will retain up to 825 acre‐feet of water.  Additio nal funds to complete the $15 million  project  will  come  from  the  Storm  Drain  Fund  and  other  sources  as  they  become available; new Development Fair Share – 27%.

Because development impact fee re venue fluctuates and is diffic ult to forecast, there is no estimate for  the  date  on  which  the  project will  be  completed. At  this  tim e ,  n o  o t h e r  s o u r c e s  o f  r e v e n u e  a r e projected.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

(508)  Water Source Acquisition Fund ‐ The Water Source Acquisition Fund is established per Redlands Municipal Code Chapter 13.40.020 to implement the Redlands General Plan and finance the acquisition of approved water stock and water rights to assist the City in maintaining an adequate supply of water to meet the needs of development requiring water service from t he City.  Water Source Acquisition charges are established per Section 13.40.040 of the Redlands Municipal Code. Fee amounts are set by Resolution No. 7951.

The  City  is  reexamining  the  intent  and  amount  of  this  development  impact  fee.  The  City  originally intended this fee to be used for purchasing water shares and water rights from individual shareholders and mutual water companies. However, as California’s water righ ts system has become increasingly complex, acquiring “water rights” is now primarily a state‐level action and has effectively ceased at the local level. As such, the City is currently restructuring this  impact fee category and its corresponding fee  amount  to  support  the  pre‐purchase  of  State  Water  Project  wa t e r  t o  b e  r e c h a r g e d  i n t o  t h e groundwater basin for future use. A nexus study is currently be ing developed that will analyze new development’s share of such costs and the City will adjust the fee accordingly.

The following table shows the balances, receipts, and expenditu res of the Water Source Acquisition Fund for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance   258,120    753,768   898,102  943,636   1,444,054   1, 488,235 Receipts   495,649    144,333   45,534  500,418   44,181   494,818 Expenditures   ‐      ‐     ‐  ‐   ‐  ‐
Ending Balance   753,768    898,102   943,363  1,444,054   1,488,235    1,983,054

Receipts include $423,727 in fees and $71,091 in investment income.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES

There were no disbursements for fiscal year 2023‐2024.

During Fiscal Year 2023‐2024, the current cash balance exceeds the cumulative fee collection over the past  five  years  by  $842,851.    As  a  result,  the  City  must  make  “findings”  in  accordance  with  the requirements of Government Code Section 66006.

Findings:

The Water Source Acquisition Fund  is intended to provide funds  for the purchase of approved water stocks and rights, as set forth in the Redlands Municipal Code.  As the City expands its housing stock and non‐residential development, it is critical that the City plan on acquiring supplies sufficient, not just to  serve  development  needs,  but  also  to  meet  its  annual  groundw ater  recharge/replenishment requirements, which are affected by new development.

Most recently, this fund was used to repay the Water Fund (501) for an intra‐fund loan.  The intra‐fund loan from the Water Fund (501) was for the purpose of purchasing 2,000 shares of Bear Valley Mutual Water Company Stock for $300,000, which was originally authorized as part of an agreement approved by the City Council on March 1, 2011.  The cost to purchase wat er stock in Fund 508 is allocated in proportion to the benefit for new and existing users.

To date, the City’s 2022 Water Systems Master Plan has identifi ed that, as service areas and demands grow, the City may need an additional five to six (5‐6) million  gallons daily of supply capacity to meet the peak hour demand in 2045.  Plans to develop a strategy for water rights purchase is in development and the City anticipates adopting a plan of action during fisca l year 2025.  To this end, the following sources for water rights and stocks have been identified.

 West Redlands Water Company
 Redlands Water Company
 Crafton Water Company
 Redlands Heights Water Company
 Lugonia Water Company
 South Mountain Water Company
 Bear Valley Mutual Water Company

The  City  is  actively  exploring  options  related  to  the  prepurchase  of  State  Water  Project  water  to recharge  the  groundwater  basin  for  future  use.  Currently  a  nexus  study  is  under  development  to ascertain the appropriate share of this cost to new development.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES

(509)  Water Capital Improvement Fund –  The Water Capital Improvement Fund is established per Redlands  Municipal  Code  Chapter  3.48  to  implement  the  Redlands General  Plan  and  finance  the construction of water capital facilities and improvements to pr ovide new capacity required to serve new  development  requiring  water s e r v i c e  f r o m  t h e  c i t y .    T h i s  chapter  establishes  the  methods  of collecting fees for financing the construction of the water facilities.  Fee amounts are set by Resolution No. 7951.

The following table shows the balances, receipts, and expenditures of the Water Capital Improvement Fund for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance   ‐   ‐  ‐  ‐   ‐  ‐
Receipts   2,191,906    1,132,991   772,122  1,624,228  574,653   1,5 18,682 Expenditures   (2,191,906)   (1,132,991)  (772,122)  (1,624,228)   ( 574,693)  (1,518,682) Ending Balance   ‐   ‐  ‐  ‐   ‐   ‐

Receipts include $1,518,682 in fees.

Disbursements include payment to the Water Fund (501) in the amount of $1,518,682. This represents a 55% share of the Water Fund’s capital improvement plan spendi ng; the Water Fund provides the remaining 45%.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

(519)    Solid  Waste  Capital  Improvement  Fund  ‐   The  Solid  Waste  Capital  Improvement  Fund  is established per the Redlands Municipal Code Chapter 3.70 to imp lement the Redlands General Plan and finance the cost of solid waste capital facilities and equipment to provide added capacity required to serve new development requiring solid waste service from the  city.  Included are landfill, material recovery  and  transfer  station  facilities,  solid  waste  collection  equipment,  transfer  equipment,  and other capital facilities equipment.  Fee amounts are set by Resolution No. 7951.

The  following  table  shows  the  balances,  receipts,  and  expenditu r e s  o f  t h e  S o l i d  W a s t e  C a p i t a l Improvement Fund for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance   4,259,811    4,556,559   4,452,524  5,157,797   4,352 ,597   4,691,907 Receipts   446,896    453,305   163,410  284,311   339,309   422,826 Expenditures   (150,148)   (557,340)   (15,477)  (1,089,511)   ‐  (1,1 31,774) Ending Balance   4,556,559    4,452,524   4,600,457  4,352,597   4,6 91,907   3,982,958

Receipts include $197,199 in fees and $225,627 in investment income.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES

Disbursements  include  $1,131,774 for  the  purchase  of  three  (3) residential  automated  side  loaders (solid waste collection vehicles used on residential routes). T hese new vehicles expand the number of routes driven by solid waste collections in order to support the growth in residential development over the past several years.

The current cash balance exceeds the cumulative fee collection over the past five years by $2,514,263.

As a result, the City must make “findings” in accordance with t he requirements of Government Code Section 66006.

Findings:

Monies collected into the Solid Waste Capital Improvements Fund , including the existing excess cash, are expected to be used for the  developer‐paid portion of major  capital improvements.   The project list  includes  capital  improvement  projects  as  well  as  capital  equipment  replacement,  with  a  total estimated cost allocated to new development of approximately $2,660,000.

1. Phase V landfill expansion (FY 2025) –costs estimated at approximately $8 million. New Development Fair Share – 20% ($1,600,000).

2. Expansion of the landfill gas recovery & flare systems (FY 2025‐2028) – these projects are necessary to provide extraction and collection on landfill expansion areas as well as capital improvement to the existing systems in order to maintain regulatory compliance with State and Federal requirements. Estimated costs depend on the scope of the project and are estimated at $1,500,000 to $2,000,000 for construction and engineering. New Development Fair Share – 20% per project ($300,000 ‐ $400,000).

3. Landfill operation heavy equipment (ongoing) the projected expense for capital replacement of landfill equipment ranges from $1.5 to 2.3 million dollars and covers off‐ road vehicles such as Loaders, Scrapers and Compactors as well as on‐road vehicles such as Fuel Trucks and Water Trucks. New Development Fair Share – 20% per project ($300,000 ‐ $460,000).

The estimated time for completio n of these projects and purchas es is FY 2025 ‐ 2028 for the landfill operation heavy equipment and the landfill gas recovery & flare systems. The completion of the Phase V landfill expansion is dependent on the rate at which the current phase is filled, but estimates indicate it may start as early as FY 2024, but it is more likely that th e project will be started in FY 2025 and completed in FY 2026.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES (529)    Sewer  Capital  Improvement  Fund  ‐  The  Sewer  Capital  Improvement  Fund  is  established  per Redlands  Municipal  Code  Chapter  3.44  to  implement  the  Redlands General  Plan  and  finance  the construction  of  wastewater  capital  facilities  to  provide  added  capacity  required  to  serve  new development requiring sewer service from the City.  Included are wastewater treatment plant facilities, sewer trunk lines sized larger than the eight‐inch local collec tion mains and appurtenances used to serve  property  frontage,  and  other  capital  facilities  and  appurtenances.  Fee  amounts  are  set  by Resolution No. 7951.

The following table shows the balances, receipts, and expenditures of the Sewer Capital Improvement Fund for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance   2,846,876    5,041,145   6,115,482  ‐   1,594,334   1, 829,742 Receipts   2,395,041    1,275,108   845,212  1,650,192   568,884   1, 591,696 Expenditures   (200,771)   (200,771)   (6,960,694)  (55,858)   (333,4 75)  (200,771) Ending Balance   5,041,145    6,115,482   ‐  1,594,334   1,829,742   3,220,667

Receipts include $1,509,590 in fees and $82,106 in investment income.

Disbursements  include  a  payment  to  the  Wastewater  Debt  Service  Fund  (521)  in  the  amount  of $200,771.  This  represents  a  55%  share  of  that  fund’s  debt  service,  with  the  Water  Operating  Fund picking  up  the  other  45%  share  of  debt  service.  This  debt  financed  the  construction  of  advanced wastewater treatment facilities at the City’s existing Wastewater Treatment Plant. The note carries an annual interest rate of 2.5 percent.  The note matures in November 2025.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

(532)  Nonpotable  Capital  Improvement  Fund  ‐   The  Nonpotable  Capital  Improvement  Fund  is established per the Redlands Municipal Code Chapter 3.53 to imp lement the Redlands General Plan and finance the construction of nonpotable capital facilities to provide added capacity required to serve new  development  requiring  nonpota ble  water  service  from  the  Cit y.    Included  are  mains  and appurtenances  used  to serve  property  frontage,  and  other capital  facilities  and  appurtenances.  Fee amounts are set by Resolution No. 7951.

The  following  table  shows  the  balances,  receipts,  and  expenditu res  of  the  Nonpotable  Capital Improvement Fund for the current and last five fiscal years:
2018‐2019  2019‐2020  2020‐2021  2021‐2022  2022‐2023  2023‐2024 Beg. Balance   1,150,025    1,254,427   1,331,477  1,536,923   1,514 ,107   1,298,730 Receipts   104,402    77,050   205,446  30,445   128,615   201,951 Expenditures   ‐      ‐     ‐  (53,262)  (343,992)     (257,664) Ending Balance   1,254,427    1,331,477   1,536,923  1,514,107   1,2 98,730   1,243,017

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CITY OF REDLANDS – ANNUAL REPORT OF DEVELOPMENT IMPACT FEES

Receipts include $139,006 in fees and $62,945 in investment income.

Disbursements include $257,664 expended on the design and prepa ration of plans and specifications f o r  t w o  r e c y c l e d  w a t e r  r e s e r v o i r s  t o  b e  c o n s t r u c t e d  a t  t h e  C i t y’s  Wastewater  Treatment  Plant.  The intent is to engineer two 1.5‐ million‐gallon recycled water res ervoirs at the Plant to store water for more beneficial use.  The estimated timeline for completion for  both reservoirs is the end of calendar year 2026.

The current cash balance exceeds the cumulative fee collection  over the past five years by $759,621.

As a result, the City must make “findings” in accordance with t he requirements of Government Code Section 66006.

Findings:

Monies collected into the Nonpo table Capital Improvements Fund, including the existing excess cash, are  expected  to  be  used  for  several  projects  that  will  enhance and  expand  the  nonpotable  water distribution system pressure zones. Specifically, major projects under evaluation include:

1. Construction  of  a  nonpotable  reservoir,  booster  station  and  pip eline  needed  to  operate Pressure Zones 1350 and 1570. These two pressure zones are the City’s two lowest and, as such, a r e  p a r t i c u l a r l y  s e n s i t i v e  t o  i n c r e a s e s  i n  d e m a n d  f r o m  n e w  g r o wth  and  development.  Cost estimates for the project total $4.8 million.

Because development impact fee re venue fluctuates and is diffic ult to forecast, there is no estimate for  the  date  on  which  the  project will  be  completed. At  this  tim e ,  n o  o t h e r  s o u r c e s  o f  r e v e n u e  a r e projected.

No refunds of fees are required, and none have been made during Fiscal Year 2023‐2024.

City of Redlands
Public Facilities Development Fees
Cash Transactions for Fiscal Year 2024
Prepared 9/25/24
6% 34% 60%
Police Fire Library Gen Gov't Comm Ctr
DESCRIPTION Facilities Facilities Facilities Facilities Facilities TOTAL Beginning Cash Balance (July 1) 499,550.45$ 969,499.67$ 0.00$ 0.00$ 68,208.42$ 1,537,258.54$ Impact Fee Receipts 8,184.98 156,782.31 56,431.22 186,527.43 1,151.34 409,077.28 Misc. Receipts - - - - - - Investment Income - - - - - - Expenditures** - (3,736.11) - - - (3,736.11) Interest on Loans - - (661.00) - - (661.00) 2% Admin Charge (163.70) (3,135.65) (1,128.62) (3,730.55) (23.03) (8,181.55) Debt Service - COPs - - - - - - Debt Service - Fire - - - - - - Loan from (repayment to):
- General Fund (101) - - - - - - - General Fund (101) Int - - - - - - - Open Space Fund (227) - - - - - Park/Open Space Dev Fund (250) - - - - - Storm Drain Const Fund (405) - - - - - - - Storm Drain Const Fund (405) Int - - - Water Fund (501) - - (16,752.00) - - (16,752.00) - Water Fund (501) Int - - 661.00 - - 661.00 Ending Cash Balance (June 30) 507,571.73$ 1,119,410.22$ 38,550.60$ 182,796.88$ 69,336.73$ 1,917,666.16$ Liabilities & Equity:

Loans Payable - - - - - - Fund Balance 507,571.73 1,119,410.22 38,550.60 182,796.88 69,336.73 1,917,666.16 Total Liabilities & Equity 507,571.73$ 1,119,410.22$ 38,550.60$ 182,796.88$ 69,336.73$ 1,917,666.16$ ** = excludes accounts payable
Notes: 1. Although the Public Facilities Development Fund is accounted for as a special revenue fund, each fee must be accounted for separately (Government Code Section 66001 et seq, commonly known as "AB 1600").

2. The fees collected for Fire Facilities, Library and City Yard were previously committed toward one-half of the annual debt service requirements of the 2003 Lease Revenue Refunding Certificates of Participation which refunded the 1993 Refunding of the 1986/87 Projects Certificates of Participation. Annual debt service on this one-half portion was charged to each of the three fees based upon an allocated share of the original proceeds used for acquisition and construction activities. The General Fund was responsible for the other half of the total annual debt service requirements. The debt was fully defeased in FY 2018-19. Loan amounts from the General Fund, Water and Storm Drain Funds remain outstanding.

3. When fees collected for these three categories of public facilities were not sufficient to cover their share of the annual debt service, the General Fund made loans to each category as necessary. These loans are governed by Resolution No. 7354, the City's interfund loan policy.

4. In FY 2010-11, for one-time only, Council authorized loans from other specific funds to cover, as necessary, the public facilities share of debt service.

These loans, with interest at the annual LAIF rate, are to be repaid in proportion to the loan balances, before repayment to the General Fund.

Actual loans required were as follows: General Fund,$300,753; Open Space, $130,000: Park/Open Space Dev, $130,000; Storm Drain, $100,000; Water, $150.000.
11/21/2024
soLu rloN No. as
A RESQLUTION O` THE CITY COUNCIL OF THE CITY OF REDLANDS ESTABLISHING DEVELOPMBNT 7MPACT FEES FOR ACCE550RY

DWELLING UN TS WITH RESPECT TO SEWER, WATER, SOLID WASTE,

ACQLJ SITI N O WATER STOCK AND WATER RIGHT, OPEN SPACE
1-lND ARKS, TRANSPORTATION, AND PUBLIC FACILITIES, RESTATING SUCH DEVELOPMENT IIvIPACT FEES FOR ALL QTHER TYPES F
DEVELOPMENT, ND RESCINDING RESOLUTION NO. 907
WHEREAS, Chapters 3. 32, 3.44, 3. 48, 3.54, 3. 56, 3. 60, 3. 70 and 13. 0 of tl e Redlands Municipal Code es# ablish, respectively, Open Space and arks, Sewer Capital Imprave nent, Water Capital Improvement, Transportatzon znproveznents, Storn1 Drain Facilities, Public Facilities Fees, Solid Waste ImproveinEnt, and the Acquisition of Water Stock And Water Rights, to implement the City' s General PIan to ensurethat ublic facilities impravements which meet City standardsare available coneurrent with the need caused for suc11facilities Uy new development in t e City; and WHEREAS, it is now tl- e desire af the City Council ot' tiie City of Redlands (" this City Council") to establish developzzaentiampactfees for Accessory Dwelling Units; and WHEREAS, on August 31, 201 S, DTA, orznally ktao rn as David Taussig and Associates, prepared a study in accordancewitl Government codesection 6b000 et seq. for the City recommending the amounts of developinen i npact fees whicii may be imposed for Accessory Dwelling Units; and WHEREAS, the developanent iinpact fee provisians af the Redlands M znicipal Code provide that the s eci c a nounts of fees shall be establishedby resolution of this City Council; and WHEREAS, by purpases of efficiency, it is further tl e desire of this City Council to establishtl e develop ent in. pact fees for Accessary Dwellin Units and restate he development impact fees for all other categories of development within tl is oiie resalution; NOW, THEREFORE, BE IT RESOLVED by the City Council af the City of Redlands as follows:

Sectian I. The Open Spaceand Parks Fee is hereby establislied in the fallowing aznounts:

Residential Development ee per dwellina unit

1. Accessory Dwelling Unit ( more than 700 sq. ft.} 2, 454. 85 Accessory Dwelling Unit ( less than or ec ual to 700 sg, ft.} 1,$ 41. 14

2. Single Family 3, 959. 94

3. Multi- Family 3, 624. 6?

4. Transit Oriented 2, 454. 85
Sectioi 2. Tl e Library Fee is hereby establisl ed in the following amo nts:

Residential Develo anent Fee taer dwellin unit
l. Accessory Dwelling Unit { more than 700 sq. ft.) 164. 02 I
I: 1ResolutinnslRes7900- 79991ResoCo rected79S1 Deve[ opment] mpactFees f2' SClfldl lg g 7. C OCX

Accessory Dwelling Unit ( less than or equal to 700 sq. f.) 123. 01

2. Single Family 264. 58

3. Multi- Fainily 242. 1 S

4. Transit Oriented 164. 02
Sectinn 3. TI e Stonn Drain Facilities ' eeis hereby establishedin the following amounts:

Residential Fee per dwellin unit

1. Single Parn ily 04. 00

2. Multi- Fanuly 343. 00

3. Transit Orie ted 343. 00
Non- Residential Fee per 1, 0 0 square feet af buildin area l. Retail 170. 00

2. Coinmercial 170. d0

3. Faod Service and Ente tainment 170. 00

4. ffice 170. 00

5. Warehousing- Standard 150. 00

6. Warehousing- High Cube 150. 00

7. Manufacturing and Assembly I50. 00
S. IndustriallOther 50. 00

9. Institutional and Health Care 15Q. 00
Non- Residentiai Fee per roozza ( sinale uest room ar suite) J. Hotel/ Motel 170. 00
Section 4, Tl e Public Facilities Fee is hereby establishedin tlie following amounts:

Residez tzal Development Fee per dw lling uni
l. Accessory Dwelling Unit ( more than 700 sq. ft.) 425. 55 Accessory Dwelling Unit ( less than or equal to 700 sc. ft.) 3I9. 16

2. Sin le Family 6$ 6. 45

3. Multi- az n.ily b2833

4. Transifi Orien d 425. 55
No a- Residential Fee per 1,(?00 scuare t eet of buildi ia area l. Retaii 197. 03

2. Commercial 83. 13

3. Food Service and Entertauunent 1, 068. 13

4. Office 852.$ 3
S. Warehousiana- Standard 266. 06

6. Warehousing Hi h Cube 44. 83
2 i: ll2esolutionslRes7900- 79991ResoCorrected795i ] Jevelo mentlmpactFees ReSClllf Itlg 79. dOCX

7. Manufacturing and Assembly 230. 16

8. dustria]/ Qther 217. 54

9. Institutio al and Healtl Gare 439. 1p
Non- Residential ee er_room( sin le auest room or suite}

1. Hotel/ Motel I9$. 7d
Section 5. The Fire Prot cfiion Facilities F e is I ere y estabiisl ed in tt e following a nounts:

Residez tial Developx aent ee per dwellin uiiit

1. Accessory Dwelling Unit{ inore# han 700 sq. ft.) 357. 74 Accessory Dwelling Unit( less t1 an or equal to 740 sq. ft.} 26$. 31

2. Single Fai ily 577. 08

3. Multi- Family 528. 2I
Transit Oriented 357. 74
Non- Residential Fee per 1, 000 square feet of Uuildin area I. Retail 165. b4

2. Commercial 69. 89

3. Food Service and Entertairunent 897. 94

4. Office 716. 94

5. Warehousing- Standard 223. 67

6. Warehousing- Higl Cube 37. 69

7. Manufacturing and Assembly I93. 49
IndustriallQther 182. 88

9. Institutional and Health Care 369. 14
Non- Residential Fee per roo a( sin le auest roona ar suzte)

1. HoteI/ Motel 167. 04
5ection 6. The Police Facilities' eeis hereby establishedin he following amounts:

Residential Development ee per dwellin unit

1. Accessory Dwelling LT it ( znore tlian 700 sq. ft.) I 8. 67 Accessory Dwellin Unit ( Iess tl an or ec ual to 700 sq. ft.) 14. 00

2. Single Family 30. 1 I

3. Multi- Family 27. 56

4. Transit Oriented 18. 66
Non- Residen# ial Feeper 1.000 squarefeet of buildinQ area

1. Retazl 8. 64

2. Commercial 3. 65

3. Pood Service and Entertaita m. en. t 4b, 8S

4. Office 37. 40
3 I: 1ResolutianslRes 790Q- 79991Rcso Corrected7951 Developme t[ mpact Fees R25CI11d1ng7907. dQCX

5. Warehousing- Standard 11. 67

6. Warehousing- High Cube 1. 97

7. Manufacturing and Asseml ly 10. 09

8. IndustriallOtl er 9. 54

9. Institutional and Healtli Care I9. 26
Non- Residential Fee per room{ sin le guest roozza or suite) l. Hotel l Mo el 71
Section 7. The Transportation Systen Ianprovements Fee is l ereby establisl ed in the following a no iits:

Residential Devela ment Pee per dwellin ui it

1. Accessory Dvc ellina LTnit ( more than 700 sq. ft.} 937. 54 Accessary Dwelliz g Unit { less than or equal to 700 sn. ft.) 703. 1b

2. SingleFa nily 1, 12. 36

3. Multi- Family 1, 04832

4. Transit Oriented 1, 07. 63
Non- Residential Fee per 1, 000 square feet of buildin6 area

1. Retail 3, 438. 17

2. Com nercial 3, 331. 11

3. Food Service a d Entertainment 6, 977. 94

4. Office 2, 007. 94

5. Warehousing--- Standard 709. 44
b. Warehousing- Hi h CuUe 262. 62

7. Manufacturuig and AsseFnbly 385. 6

8. I idustriallOther 1, 271. 14

9. Institutional and Healt i Care 3, 009. 17
Nan- Resid ntial Fee per rooan( sln le Quest roorn or suite) Hotel/ Motel I, 049. 11
In lieu of uszngthe San Bernardino County Congestion Manage aentPrograrn manual, the transportation system improvements fee for a non-residential project may be deteranined,at the discretion ofthe Municipal Utilities and EngineEring Director, by use of an approved engineering trat't'ic study to establish a more precise nuz ber of tri s generatedby tliat specific nornresidentzalproject to detertnine Transportatioii fees a the fee rate of$ 334.29 per trip wllieh is the sameper trip rate used znthe establisl nent of the specific transportation rates listed above.

Section S. The Sew r Capital Improvernez t Fee is l ereby establislied in the following amaunts Residential Fee per dwellin unit

1. Accessory Dwelling Unit ( mare than 700 sq. ft.) 82. 65 Accessory Dwelling Unit { less than ar equal to 70Q sq. ft.) 61$. 49 4 I: 1f2esalutionslRes 7900- 7999 12eso Corrected 7953 Development Gnpact Fees R25CIilf ing 9. C OCX

2. Single Family 3, 130. 00

3. Multi-' amily 2, 295. OQ

4. Bt zlding Pern it issued prior 366. 00
To November 1, 1961

5. Senior Restricted dwelling unit 1, 774. 00
Non- Residential Fee er 100 allons er da estimated flaw

1. RetaiUCommercial 1, 4& 2. 00
Note, the Sewer Capi al Improvemei2t Fee shall not be applicable to any accessory dwelling unit created within the existing spaceof a single family residence or accessorystructure, includi a but not liinited to, a studio, poal house, oz' other siinilar structure.

Section 9. The Water Capital Iinpravement Fee is kereby established in the following ainounts Residential Fee er dwellina unit
I. Accessory Dwelling Unit ( mare ti an 700 sq. f.) 1, 146. 08 Accessory Dwelling Unit ( less fihan or equai ta 700 sc. ft.) 859. Sb

2. Sin le Family( more than 1 acre) 9, 43I. 00
S it gle Family( inore than 21, OOQ sc. ft.) 6, 896. 00 Sin Ie Parnzly ( 11, 000 - 21, 000 sq. ft.) 5, 623. 00 Single Family{ less than 11, 000 sc. ft.) 4, 350A0

3. Multi- Family 2, 181. Od
Senior Restricted dwelling unit 1, 096. 00
Non- Residential Fee per 100 cubic ft. per i__n__onth estimated deinand

1. RetaillCommercial 18$. 00
Note, the Water Capital Improveinent Fee sliall not be applicable to any accessorydwellin unit created within the existi g spaceof a si igle family residenceor accessorystructure, includinb but nat limited to, a studio, pooi I ouse, ar other similar structure.
5ectifln 10. The Solid Waste Capital Impro ementFee is hereby estabiishedin the following amounts Residential Fee per dwellin unit

1. Accessory Dwelling Unit { rnore than 700 sc. ft.) 325. 00 Accessory Dwelling Unit{ less than or equal to 700 sq. ft.} 325. 00

2. Single Farr ily 550. 00

3. Multi- Family 323. 00
Non- Residential Fee PPD estimated waste stream

1. RetaillCommercial 52. 00
5 1:1Reso] ution5lRes 790fl- 79991Reso Con- ected 7951 development Tmpact Fees R 5CI Ild 111g 7g 7. dOCX

Section 11. The Acquisition of Water Stocks and Water Rights Fee is hereby estabIished in the foilowing amounts
Residential Fee per d ellin u it

1. Accessory Dwelliz Unit ( more tl an 700 sq. ft.) 206. 29 Accessory Dwelling Unit ( less than or equal tQ 700 sq. t.) 154. 72

2. Sin le Famiiy( zxao: re than 1 acre) 1, 701. 0
Si agle Family( more than 21, 000 sq. f.) 1, 242. 00 Single Family( I1, 000 - 2I, 000 sq. ft.) 1, 023. 00
Single Family( less than I 1, 000 sq. ft.) 783. 04

3. Multi- Family 347. 00

4. Seniar Restricted dwellina uaiit 167. 00
Non- Residen ial Feeper I00 cubic ft. per month estimated deznand

1. RetaiUCominercial 33. 00
Note, tlie Water Stocks andWater Rig[i#s Feeshall not be applicable to any accessorydwelling unit created vcritliiz the exzstin; spaceof a sinple family residence or accessorystructure, including but not limited to, a studio, poal house, or ather similar structure.

Section 12. Notvvitlastanding any other section of this resolution, t e de elapment impact fees for Accessary Dwelling Units establisl ed I erein shall take effect t irty ( 30} days after tlaeef ective date of City af Redlands Ordinance No. 2880.

Section l 3. This resalutian shall take effect on Aprii 2, 2019. 6 I: 1ResalutionslFtes 790a- 79991Reso Corrected 7951 Development I npact 1=ees ReSCIIICjltlg 9fl. CjOCX

ADOPTED, SIGNED AND APPAOVED this 2nd day of April, 20l 9. auI W. Foster, Mayor
ATTEST:

J e Donaldson. Citv Glerk
7 1:\ Aeso] utionslRes 7900- 7999' Reso Corrected 7R51 Development lmpact Pees Re5C111dIClg79O. dOCX

I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the fore oiaagResolutian was duly adoptedby the City C.ouncil at a regular ineetin thereof, held on the 2nd day of April, 2019, by the fallowing vote:

AYES: Councilinembezs Barich, Tejeda, Momberger, Davis; Mayor Foster NOES: None
ABSTAIN: None
ABSENT: None
Jea onaldson, City Clerk
8 f: ResolutionslRes 7900- 79991Reso Cun ected 79 1 Development[ npact Fees Resei nd i ng 7907. doex

City Council/Financing Authority Meeting H. 9.

DATE: 01/21/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Receive and file the Annual Reports for Community Facility District (CFD) No. 2001-1 and Community Facility District (CFD) No. 2003-1 pursuant to Local Agency Special Tax and Bond
Accountability Act (SB 165) (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to receive and file the annual reports for CFD 2001-1 and CFD 2003-1 pursuant to the Local Agency Special Tax and Bond Accountability Act (SB 165) RECOMMENDATION:

Not applicable.

DISCUSSION:

Government Code Section 53411 requires that on or after January 1, 2001, any local bond measure that is subject to voter approval that would provide for the sale of bonds by a local agency, provide accountability measures that include the issuance of an annual report from the chief fiscal officer to the governing body of the local agency. This report should include a description of the purpose of the bond, the amount of funds collected and expended, and the status of the authorized project. The reports cover the period from July 1, 2023, through June 30, 2024.

ALTERNATIVES:

Not applicable.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
PREPARED BY:

Valerie Abrego, Management Analyst
Fiscal Impact
Fiscal Year: 2024
Discussion:

There is no fiscal impact associated with the motion to receive and file this report.

Attachments
SB165 2001-1 Annual Report 2024
SB165 2003-1 Annual Report 2024
11/25/2024

CITY OF REDLANDS
COMMUNITY FACILITIES DISTRICT N O. 2001-1
(NORTHWEST DEVELOPMENT PROJE CT)
SPECIAL TAX BONDS, SERIES 200 1

ANNUAL REPORT
The purpose of this report is to comply with the provisions of the Local Agency Special Tax and Bond Accountability Act (the “Act”).The Act provides that any local special tax measure that is subject to voter approval on or after January 1, 2001, that would provide for the imposition of a special tax by a local agency shall require the chief fiscal officer of the levying local agency to file a report with its governing body no later than January 1, 2002, and at least once a year thereafter. The annual report shall contain both of the following:
 The amount of funds collected and expended.
 The status of any project required or authorized to be funded as identified in subdivision (a) of Section 50075.1 and Article 1.5, Section 53410.

The City of Redlands issued $9,255,000 in Community Facilities District No. 2001-1 Special Tax Bonds in September 2001. The bonds were issued to finance the acquisition and construction of certain public facilities including streets, storm drain, traffic signals, potable water facilities, non -potable water facilities and sewer facilities required for the development of the property in the district.

Separate accounts have been established with a third partytrustee to administer the receipt and subsequent disbursement of the bond proceeds as the City accepts completed improvements. A summary sheet showing the receipt of funds as well as all subsequent disbursements made during the reportin g period ( from July 1, 2023 to June 30, 2024) is attached as a part of this report. All of the facilities to be funded by CFD No. 2001 -1 bond proceeds have been completed.

DTA 11/25/2024
CITY OF REDLANDS CFD NO. 2001-1

NORTHWEST DEVELOPMENT PROJECT
SB165 FUND SUMMARY
Beginning Balance Funds Received Funds Expended Ending Balance Fund as of 7/1/23 (7/1/23 through 6/30/24) (7/1/23 through 6/30/24) as of 6/30/24 Administrative Expense Fund $62,004 $23,003 ($16,701) $68,306 Bond Fund $56 $719,908 ($719,964) $0
Costs of Issuance Fund $0 $0 $0 $0
Escrow Fund $0 $0 $0 $0
Improvement Fund $0 $0 $0 $0
Rebate Fund $0 $0 $0 $0
Redemption Fund $0 $0 $0 $0
Reserve Fund $741,432 $37 ($37) $741,432
Special Tax Fund $679,751 $764,406 ($742,889) $701,269
Grand Total $1,483,243 $1,507,355 ($1,479,591) $1,511,007 11/25/2024

CITY OF REDLANDS
COMMUNITY FACILITIES DISTRICT N O. 2003-1
(REDLANDS BUSINESS CENTER )
SPECIAL TAX BONDS, SERIES 200 4

ANNUAL REPORT
The purpose of this report is to comply with the provisions of the Local Agency Special Tax and Bond Accountability Act (the “Act”).The Act provides that any local special tax measure that is subject to voter approval on or after January 1, 2001, that would provide for the imposition of a special tax by a local agency shall require the chief fiscal officer of the levying local agency to file a report with its governing body no later than January 1, 2002, and at least once a year thereafter. The annual report shall contain both of the following:
 The amount of funds collected and expended.
 The status of any project required or authorized to be funded as identified in subdivision (a) of Section 50075.1 and Article 1.5, Section 53410.

The City of Redlands issued $9,545,000 in Community Facilities District No. 2003-1 Special Tax Bonds in March 2004. The bonds were issued to finance the acquisition and construction of certain street improvements, sewers, storm drains, water distribution facilities, and other public improvements to be owned and operated by the City of benefit to the property in the district.

Separate accounts have been established with a third party trustee to administer the receipt and subsequent disbursement of the bond proceeds as the City accepts completed improvements. A summary sheet showing the receipt of funds as well as all subsequent disbursements made during the reportin g period ( from July 1, 2023 to June 30, 2024) is attached as a part of this report. All of the facilities to be funded by CFD No. 200 3-1 bond proceeds have been completed.

DTA 11/25/2024
CITY OF REDLANDS CFD NO. 2003-1

REDLANDS BUSINESS CENTER
SB165 FUND SUMMARY
Beginning Balance Funds Received Funds Expended Ending Balance Fund as of 7/1/23 (7/1/23 through 6/30/24) (7/1/23 through 6/30/24) as of 6/30/24 Administrative Expense Fund $65,213 $20,504 ($15,220) $70,496 Bond Fund $1,048 $777,838 ($777,793) $1,093
Costs of Issuance Fund $0 $0 $0 $0
Escrow Fund $0 $0 $0 $0
Improvement Fund $0 $0 $0 $0
Reserve Fund $915,421 $46 ($46) $915,421
Special Tax Fund $635,160 $804,470 ($798,293) $641,337
Grand Total $1,616,841 $1,602,857 ($1,591,351) $1,628,348 City Council/Financing Authority Meeting H. 10.

DATE: 01/21/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve an Intergovernmental Purchase of Dell Workstations in the amount of $99,794.13 (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve the intergovernmental purchase of Dell Workstations in the amount of $99,794.13.

RECOMMENDATION:

Staff recommends that the City Council approve the intergovernmental purchase of Dell Workstations in the amount of $99,794.13.

DISCUSSION:

As part of the city’s ongoing technology refresh plan, the Division of Innovation and Technology has assessed its current computer inventory and identified computers that are beyond the lifecycle of support. Many of the older computer fleet are starting to experience hardware failures. With the purchase of these new computers there will be added benefits including:

Increased performance: The computers will have additional RAM as well as solid state storage to ensure faster processing.

Warranty and Support: The workstations come with Dell’s warranty and comprehensive support services.

Scalability: The new workstations will be equipped to handle current and future software requirements, ensuring the City can continue to use the technology for years to come.

Staff followed the City’s procurement guidelines by examining and selecting an existing competitively-bid cooperative contract agreement with the National Association of State Procurement Officials (NASPO) ValuePoint.

NASPO is a non-profit association made up of the directors of the central purchasing offices of the 50 states, District of Columbia and territories of the United States. By utilizing the NASPO ValuePoint cooperative purchasing, the City is able to benefit from the combined purchasing power of more than 50,000 government, education, and nonprofit organizations. These cooperative contract programs enable the City to take advantage of preferred pricing and administrative efficiencies. Based on staff's assessment, the new computers proposed for purchase are recommended to be sourced through this cooperative purchasing agreement.

ALTERNATIVES:

City Council may choose to reject, modify or table the proposed purchase.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Eric Owens, Information Technology Manager

Fiscal Impact
Fiscal Year: 2025
Revenue Generating: No
Appropriation Required Y/N: No
Amount: 99,794.13
Budgeted Y/N: Yes
Account No.: 604900
Discussion:

Funding for this purchase is included in the IT Division's budget for FY 2025 Attachments
Dell Quote
Intergovernmental Request Form
State Participating Addendum
NASPO Master Agreement
Portfolio NASPO Value Point
Your quote is ready for purchase.

Complete the purchase of your personalized quote through our secure online checkout before the quote expires on
Jan. 16, 2025
.

You can download a copy of this quote during checkout.

Place your order
Quote No.
3000184269859.1
Total
$99,794.13
Customer #
1264342
Quoted On
Dec. 17, 2024
Expires by
Jan. 16, 2025
Contract Name
Dell NASPO Computer
Equipment PA - California
Contract Code
C000001115143
Customer Agreement #
23026 / 7-23-70-55-01
Deal ID
28631257
Sales Rep
Tyler Day
Phone
1(800) 456-3355, 6177135
Email
[email protected]
Billing To

ACCOUNTS PAYABLE

CITY OF REDLANDS

P O BOX 3005

REDLANDS,
CA

92373-1505
Message from your Sales Rep
Please use the Order button to securely place the order with your preferred payment method online. You may contact your Dell sales team if you have any questions. Thank you for shopping with Dell.

Regards,
Tyler Day
Additional Comments
DELL BUSINESS CREDIT: ^ If your purchase qualifies for a promotional offer, the promotion will automatically be applied to this quote and will be reflected in your monthly statement. NO INTEREST IF PAID IN FULL WITHIN 90 DAYS: Available at time of purchase on (1) qualifying XPS, Latitude, OptiPlex, Precision, Vostro, Inspiron, G-Series, Alienware $699 or more, (2) Dell monitors $199 or more and (3)PowerEdge, PowerVault and Dell Networking, when using Dell Business Credit on November 28, 2022 through December 8, 2022. Minimum purchase amount may be required. Minimum monthly payments are required but may not pay your purchase in full by the end of the promotional period due to purchase amount, promotion length, additional purchases or allocation of payments in excess of the minimum payment. Promotional offer is valid only when account remains in good standing. Accrued Finance Charges will be billed from the transaction posting date, if the purchase balance is not paid in full within 90 days. RESTRICTIONS: Assumes product is available. Any promotional offer is limited-time and intended for qualified customers. Offers, including those at Dell.com may vary, are subject to credit approval and may be changed without notice. PROMOTION DOES NOT INCLUDE printer cables, toner, warranty or any peripheral items.

Refurbished and/or used purchases do not qualify for promotions. Promotional financing is made available to Dell Direct customers only and is not combinable with other Dell, DFS or other vendor offers.

Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Shipping Group
Shipping To

RECEIVING DEPT

CITY OF REDLANDS
1270 W PARK AVE

PERSONNEL DEPT

REDLANDS,
CA
92373-8112
(714) 798-7525
Shipping Method
Standard Delivery
Product
Unit Price
Quantity
Subtotal
OptiPlex Small Form Factor (Plus 7020)
$846.00
109
$92,214.00
Subtotal:

Shipping:

Non-Taxable Amount:

Taxable Amount:

Estimated Tax:

Total:
$92,214.00
$0.00
$5,584.07
$86,629.93
$7,580.13
$99,794.13

Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Shipping Group Details
Shipping To

RECEIVING DEPT

CITY OF REDLANDS
1270 W PARK AVE

PERSONNEL DEPT

REDLANDS,
CA
92373-8112
(714) 798-7525
Shipping Method
Standard Delivery
Unit Price
Quantity
Subtotal
OptiPlex Small Form Factor (Plus 7020)
Estimated delivery if purchased today:

Dec. 30, 2024
Contract # C000001115143
Customer Agreement #
23026 / 7-23-70-55-01
$846.00
109
$92,214.00
Description
SKU
Unit Price
Quantity
Subtotal
OptiPlex Small Form Factor Plus 7020 XCTO
210-BKWN
-
109
-
Intel Core i7 processor 14700 vPro (33 MB cache, 20 cores, 28 threads, up to 5.4 GHz Turbo, 65W)
338-CNCK
-
109
-
Windows 11 Pro, English, Brazilian Portuguese PT-BR,
French, Spanish
619-ARSB
-
109
-
Activate Your Microsoft 365 For A 30 Day Trial
658-BCSB
-
109
-
16 GB: 1 x 16 GB, DDR5
370-BBPY
-
109
-
M.2 2230 512GB PCIe NVMe SSD Class 25
400-BPKD
-
109
-
M.2 22x30 Thermal Pad
412-AAQT
-
109
-
M2X3.5 Screw for SSD/DDPE
773-BBBC
-
109
-

NO RAID
817-BBBN
-
109
-
Intel Integrated Graphics
490-BBFG
-
109
-
OptiPlex SFF Plus with 260W Bronze Power Supply
329-BJWJ
-
109
-
System Power Cord (Philipine/TH/US)
450-AAOJ
-
109
-
DVD+/-RW Bezel
325-BDSH
-
109
-
8x DVD+/-RW/RAM 9.5mm Slimline Optical Disk Drive
429-ABFH
-
109
-
CyberLink Media Essentials for Windows
430-XYIX
-
109
-
No Media Card Reader
379-BBHM
-
109
-
Intel(R) AX211 Wi-Fi 6E 2x2 and Bluetooth
555-BHDU
-
109
-
External Antenna
555-BHDW
-
109
-
Wireless Driver, Intel Wi-Fi 6E AX211 2x2 and Bluetooth wireless card
555-BKJK
-
109
-
No Additional Video Ports
492-BCKH
-
109
-
Dell Pro Wireless Keyboard and Mouse - KM5221W - English - Black
580-AJJG
-
109
-
Mouse included with Keyboard
570-AADI
-
109
-
No Cover Selected
325-BCZQ
-
109
-
Dell Additional Software
634-CHFP
-
109
-
ENERGY STAR Qualified
387-BBLW
-
109
-
SERI Guide (ENG/FR/Multi)
340-AGIK
-
109
-

Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Watch Dog SRV
379-BFMR
-
109
-
Quick Start Guide, OptiPlex SFF Plus
340-DMJC
-
109
-
Trusted Platform Module (Discrete TPM Enabled)
329-BBJL
-
109
-
Shipping Material
340-CQYR
-
109
-
Shipping Label
389-BBUU
-
109
-
Regulatory Label for OptiPlex SFF Plus PSU DAO
389-FFZD
-
109
-
Intel® Rapid Storage Technology Driver
658-BFSK
-
109
-
Intel Core i7 Processor Label
340-CUEQ
-
109
-
Desktop BTO Standard shipment
800-BBIO
-
109
-
No Additional Add In Cards
382-BBHX
-
109
-
No Additional Network Card Selected (Integrated NIC
included)
555-BBJO
-
109
-
Custom Configuration
817-BBBB
-
109
-
EPEAT 2018 Registered (Silver)
379-BDTO
-
109
-
Internal Speaker
520-AARD
-
109
-
No vPro® support
631-BBQQ
-
109
-
Dell Limited Hardware Warranty Plus Service
812-3886
-
109
-
ProSupport: 7x24 Technical Support, 3 Years
812-3894
-
109
-
ProSupport: Next Business Day Onsite 3 Years
812-3908
-
109
-
Thank you choosing Dell ProSupport. For tech support, visit //support.dell.com/ProSupport
989-3449
-
109
-
Subtotal:

Shipping:

Estimated Tax:

Total:
$92,214.00
$0.00
$7,580.13
$99,794.13

Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to
[email protected]
or
[email protected]
, as applicable.

Governing Terms
: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms
or
www.dell.com/oemterms
), or for cloud/as-a-
Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier.

Supplier Software Licenses and Services Descriptions
: Customer’s use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula
. Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global
or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm .

Offer-Specific, Third Party and Program Specific Terms
: Customer’s use of third-party software is subject to the license terms that accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on
www.dell.com/offeringspecificterms
(“Offer Specific Terms”).

In case of Resale only
: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end- user and provide written evidence of doing so upon receipt of request from Supplier.

In case of Financing only
: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier.

Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S.

Government procurement.

For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly.

Electronically linked terms and descriptions are available in hard copy upon request. ^DELL BUSINESS CREDIT (DBC):

Offered to business customers by WebBank, who determines qualifications for and terms of credit.

Taxes, shipping and other charges are extra and vary. The Total Minimum Payment Due is the greater of either $20 or 3% of the New Balance shown on the statement rounded up to the next dollar, plus all past due amounts. Dell and the Dell logo are trademarks of Dell Inc.

Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Intergovernmental/ Piggyback
Contract Use Request
(Attach t o PR form)
The Department requests the purchase of the following item(s) from:

Original Contracting Entity:

Contract#: C000001115143 Minnesota NASPO ValuePoint Master Agreement #23026 Contract Term:

Method of original contract award:

Competitive
Non-Competitive, based on: Preferred source Sole Single source Emergency Other:

Does the original contract contain language contemplating contract extension to additional users? Yes No
Description of Product/Service intend to acquire Unit Price Total Tax
Grand Total
Please attach: vendor agreement to sale to the City AND Entity agreement/contract language allowing Piggyback Pur
chasing Agent Approval: Date:

Cit
y Manager Approval: ______________________________ Date: ____________________ Vendor:

Contact:

Address 1:

Address 2:

City/State/Zip:

Telephone:

Fax:

Web/E-Mail:

Delivery/Service Location
Contact:

Telephone:

Department:

Address 1:

Address 2:

Additional
Comments
rev. 10.31.18

Persons with a hearing or speech disability may contact us by dialing 711 or 1.800.627.3529 Assignment of NASPO Master Agreement 23004 Page 1 of 3
ASSIGNMENT OF NASPO MASTER AGREEMENT 23004
This Assignment Agreement is by and among the State of Minnesota, acting through its Commissioner of Administration (State), Dell Inc., One Dell Way, Round Rock, TX 78682 (Original Contractor), and Dell Marketing L.P., One Dell Way, Mailstop RR1-33 Legal, Round Rock, TX 78682 (Assigned Contractor).

WHEREAS, the State has an agreement with the Original Contractor identified as Contract 23004, effective July 14, 2023, through June 30, 2025 (Contract), to provide Computer Equipment, Peripherals & Related Services; and WHEREAS, the Original Contractor wishes to assign all its interests in the Contract to the Assigned Contractor; and WHEREAS, the assignment provision of the Contract provides assignment of the agreement only upon written consent of the State.

NOW, THEREFORE, it is agreed by the parties to amend the Contract as follows:

1. The Assigned Contractor is assigned Contract 23026 to accommodate participating addenda under the Master Agreement.

2. This Assignment Agreement will become effective upon its approval and execution by the parties and approval of the appropriate State officials, pursuant to Minn. Stat. § 16C.05, subd. 2.

3. The State hereby approves the request of the Original Contractor to assign the Assigned Contractor all its interests, rights, and responsibilities, duties, and other provisions set forth in the Contract, which is attached and incorporated as Exhibit A, provided the Original Contractor and the Assigned Contractor agree to all provisions set forth in this Assignment Agreement.

4. Representations and Warranties:
a. The Original Contractor represents and warrants to the State that it is not in default of any of its obligations under the Contract.
b. The Assigned Contractor represents and warrants to the State that: (i) as of the effective date of this Assignment Agreement, the Assigned Contractor will have received sufficient information, right to technology, and key personnel sufficient to properly perform the duties, responsibilities, obligations, and all other provisions assigned to it, and (ii) the Assigned Contractor is ready, willing, and able to perform all of the duties, obligations, and responsibilities of the Contract. c. The representations and warranties set forth in this Section 4 are for the sole benefit of the State and its permitted assigns and nothing herein, express or implied, is intended to or shall confer upon any other person or entity (including the Original Contractor and the Assigned Contractor) any legal or equitable right, benefit or remedy of any nature whatsoever under or by reason of this Assignment Agreement.

5. The Assigned Contractor accepts assignment of all of the provisions of the Contract.

6. Any and all amounts due to the Original Contractor by a Participating Entity for goods or services provided by the Original Contractor prior to July 14, 2023, under the Contract will be paid to the Original Contractor by the Participating Entity. Any and all amounts due under the Contract on or after July 14, 2023, will be paid to the Assigned Contractor by the Participating Entity and the Original Contractor.

7. When applicable, payment for remaining work and travel expenses from the Contract will be paid at the rates set in the Contract. The amount to be paid to the Assigned Contractor will not exceed the Contract’s total costs, minus the DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52

Persons with a hearing or speech disability may contact us by dialing 711 or 1.800.627.3529 Assignment of NASPO Master Agreement 23004 Page 2 of 3
total payments made to the Original Contractor.

8. If applicable, the Assigned Contractor will provide proof of insurance with the coverage and in the amounts called for in the original solicitation document, attached herein.

9. If applicable, the Assigned Contractor will provide a copy of its Affirmative Action Certification as approved by the Minnesota Department of Human Rights.

10. If applicable, the Assigned Contractor will provide a copy of its Equal Pay Certification as approved by the Minnesota Department of Human Rights.

This Assignment Agreement is effective upon the date that the final required signatures are obtained.

IN WITNESS WHEREOF, the parties have caused this Assignment Agreement to be duly executed intending to be bound thereby.

1. ORIGINAL CONTRACTOR
Dell Inc.

The Original Contract Vendor certifies that the appropriate person(s) have executed this document on behalf of the Contract Vendor as required by applicable articles, bylaws, resolutions, or ordinances.

By:

Signature

Printed Name
Title:

Date:

By:

Title:

Date:

3. OFFICE OF STATE PROCUREMENT
In accordance with Minn. Stat. §16C.03, Subd. 3.

By:

Signature

Printed Name
Title:

Date:

2. ASSIGNED CONTRACTOR
Dell Marketing L.P.

The Assigned Contract Vendor certifies that the appropriate person(s) have executed the Contract on behalf of the Contract Vendor as required by applicable articles, bylaws, resolutions, or ordinances.

By:

Signature

Printed Name
Title:

Date:

By:

Title:

Date:

4. COMMISSIONER OF ADMINISTRATION
Or delegated representative.

By:

Signature

Printed Name
Title:

Date:

DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52 Christopher Alan Garcia
Asst. Corp Secretary & SVP Legal
9/7/2023
ParaLegal Advisor
9/7/2023
Katherine Castillo
Elizabeth M. Randa
9/7/2023
Acquisition Management Specialist
Andy Doran
9/7/2023
IT Acquisitions Supervisor

Persons with a hearing or speech disability may contact us by dialing 711 or 1.800.627.3529 Assignment of NASPO Master Agreement 23004 Page 3 of 3
EXHIBIT A: CONTRACT

Attached and incorporated into Exhibit A is the following document(s):

• NASPO Master Agreement 23004.

DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52

NASPO ValuePoint Master Agreement No.: 23004

This Contract is between the State of Minnesota, acting through its Commissioner of Administration (“Lead State”) and Dell Inc., whose designated business address is One Dell Way, Round Rock, TX 78682 (“Contractor”). State and Contractor may be referred to jointly as “Parties.”
Recitals

1. The State of Minnesota, Department of Administration, Office of State Procurement, on behalf of the State of Minnesota and NASPO ValuePoint Cooperative Procurement Program (“NASPO ValuePoint”) issued a solicitation to establish Minnesota NASPO ValuePoint Master Agreement(s) (“Contract”) with qualified manufacturers for Computer Equipment (Desktops, Laptops, Tablets, Servers, and Storage, including related Peripherals & Services);

2. Contractor provided a response to the Solicitation indicating its interest in and ability to provide the goods or services requested in the Solicitation; and

3. Subsequent to an evaluation in accordance with the terms of the Solicitation and negotiation, the Parties desire to enter into a contract; and

4. All authorized governmental entities in any state or participating US Territory are welcome to use the resulting Master Agreement through NASPO ValuePoint with the approval of the State Chief Procurement Official. Upon final award of the overarching Master Agreement, Contractors are able to sign Participating Addendums (PA) at the option of Participating States. Participating States reserve the right to add state specific terms and conditions and modify the scope of the contract in their Participating Addendum as allowed by the Master Agreement.

Accordingly, the Parties agree as follows:

Contract
Term of Contract
Effective date. July 1, 2023, or the date the Lead State obtains all required signatures under Minn. Stat. § 16C.05, subd. 2, whichever is later.

Expiration date. June 30, 2025. This Master Agreement may be extended for up to an additional 36 months, in increments as determined by the Lead State, through a duly executed amendment.

If, in the judgment of the Lead State, a follow-on, competitive procurement will be unavoidably delayed beyond the planned date of execution of the follow-on master agreement, this Master Agreement may be extended for a reasonable period of time, not to exceed six months. This subsection shall not be deemed to limit the authority of a Lead State under its state law otherwise to negotiate contract extensions.

DocuSign Envelope ID: 22C62BA3-AFF9-40A4-8FA3-F4D018802CC5 DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52

Representations and Warranties
Under Minn. Stat. §§ 15.061 and 16C.03, subd. 3, and other applicable law the Lead State is empowered to engage such assistance as deemed necessary.

Contractor warrants that it is duly qualified and shall perform its obligations under this Master Agreement in accordance with the commercially reasonable standards of care, skill, and diligence in Contractor’s industry, trade, or profession, and in accordance with the specifications set forth in this Master Agreement, to the satisfaction of the Lead State.

Contractor warrants that it possesses the legal authority to enter into this Master Agreement and that it has taken all actions required by its procedures, by-laws, and applicable laws to exercise that authority, and to lawfully authorize its undersigned signatory to execute this Master Agreement, or any part thereof, and to bind Contractor to its terms.

Awarded Band(s)
The solicitation included three product Bands: Band 1, Personal Computing Devices – Windows Operating Systems:

Desktops, Laptops, Tablets; and Band 2, Personal Computing Devices – Non-Windows Operating Systems: Desktops, Laptops, Tablets; and Band 3, Servers and Storage. The Contractor is awarded the following Band(s):

Band 1, Personal Computer Devices – Windows Operating Systems Band 2, Personal Computer Devices - Non-Windows Operating Systems Band 3, Servers and Storage
Configuration Dollar Limits
The following configuration limits apply to the Master Agreement. Participating Entities may define their configuration limits in their Participating Addendum. The Participating Entity’s Chief Procurement Official may increase or decrease the configuration limits, as defined in their Participating Addendum. The Participating Entity will determine with the Contractor how to approve these modifications to the Product and Service Schedule.

The dollar limits identified below are based on a SINGLE computer/system configuration. This is NOT a restriction on the purchase of multiple configurations (e.g., an entity could purchase 10 laptops at $15,000 each, for a total purchase price of $150,000).

ITEM CONFIGURATION
Band One $15,000
Band Two $15,000
Band Three $1,000,000
Peripherals $10,000
Services Addressed in the Participating Addendum
Restrictions
The following restrictions apply to the Master Agreement. A Participating Entity may set further restrictions of products in their Participating Addendum. The Participating Entity will determine with the Contractor how to approve these modifications to the Entity’s Product and Service Schedule.

Software
Software is restricted to operating systems and commercial off-the-shelf (COTS) software and is subject to equipment configuration limits.

DocuSign Envelope ID: 22C62BA3-AFF9-40A4-8FA3-F4D018802CC5 DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52

Any software purchased must be related to the procurement of equipment.

Software must be pre-loaded or provided as an electronic link with the initial purchase of equipment, except for the exceptions allowed under Paragraph 5.a.4.

Software such as middleware which is not always installed on the equipment, but is related to storage and server equipment (Band 3) purchased, is allowed and may be procured after the initial purchase of equipment.

General Services
Services must be related to the procurement of equipment.

Service limits will be addressed by each State.

Wireless phone and internet service is not allowed.

Managed Print Services are not allowed.

Cloud Services
Cloud Services are restricted to Services that function as operating systems and software needed to support or configure hardware purchased under the scope of the contract and is subject to equipment configuration limits.

Any Cloud Service purchased must be related to the procurement of equipment.

Third-Party Products
Third-Party Products can be offered only in the Bands they have been awarded. All third-party products must meet the definition(s) of the Band(s) in which they are being offered.

Products manufactured by another Contractor holding a Minnesota NASPO ValuePoint Master Agreement for Computer Equipment cannot be offered unless approved by the Lead State.

Additional Product/Services
Hardware and software required to solely support wide area network (WAN) operation and management are not allowed.

Lease/Rentals of equipment may be allowed and will be addressed by each State.

Cellular Phone Equipment is not allowed.

EPEAT Bronze requirement may be waived, on a State case-by-case basis, if approved by the State’s Chief Procurement Officer. EPEAT Bronze requirement does not currently apply to storage.

DocuSign Envelope ID: 22C62BA3-AFF9-40A4-8FA3-F4D018802CC5 DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52

Authorized Representative
Master Agreement Administrator. The Master Agreement Administrator designated by NASPO ValuePoint and the State of Minnesota, Department of Administration is Elizabeth Randa, Acquisition Management Specialist.

Elizabeth Randa, Acquisition Management Specialist
Department of Administration
Office of State Procurement
112 Administration Building
50 Sherburne Avenue
St. Paul, MN 55155
E-mail: [email protected]
Phone: 651.201.3122
Contractor’s Authorized Representative. The Contractor's Authorized Representative is Ashley Salinas, SLED Contract Program Manager.

Ashley Salinas, SLED Contract Program Manager
Dell Inc.

One Dell Way
Round Rock, TX 78682
[email protected]
Phone: 512.542.1237

If the Contractor’s Authorized Representative changes at any time during this Contract, the Contractor must immediately notify the Lead State.

Notices
If one party is required to give notice to the other under the Master Agreement, such notice shall be in writing and shall be effective upon receipt. Delivery may be by certified United States mail or by hand, in which case a signed receipt shall be obtained. An email shall constitute sufficient notice, provided the receipt of the transmission is confirmed by the receiving party. Either party must notify the other of a change in address for notification purposes. All notices to the Lead State shall be addressed to the Master Agreement Administrator.

Exhibits
The following Exhibits are attached and incorporated into this Contract. In the event of a conflict between the terms of this Contract and its Exhibits, or between Exhibits, the order of precedence is first the Contract, and then in the following order:

Exhibit A: NASPO ValuePoint Terms and Conditions
Exhibit B: Minnesota Terms and Conditions
Exhibit C: Requirement
Exhibit D: Price Schedule
Exhibit E: Contractor Terms and Conditions
Survival of Terms:

The following clauses survive the expiration or cancellation of this Master Agreement: Indemnification; State Audits; Government Data Practices and Intellectual Property; Publicity and Endorsement; Governing Law, Jurisdiction, and Venue; and Data Disclosure. Any other Contract term that states it shall survive, shall survive.

DocuSign Envelope ID: 22C62BA3-AFF9-40A4-8FA3-F4D018802CC5 DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52

Entire Agreement
This Contract and any written addenda thereto constitute the entire agreement of the parties to the Master Agreement.

1. Contractor
The Contractor certifies that the appropriate
person(s) have executed the Contract on behalf of
the Contractor as required by applicable articles,
bylaws, resolutions, or ordinances.

2. State Agency
With delegated authority
Print name: Print name:

Signature: Signature:

Title: Date: Title: Date:

3. Commissioner of Administration
As delegated to The Office of State Procurement
Print name:

Signature:

Title: Date:

DocuSign Envelope ID: 22C62BA3-AFF9-40A4-8FA3-F4D018802CC5 7/14/2023ParaLegal Advisor
Katherine Castillo
7/14/2023Acquisition Management Specialist
Elizabeth M. Randa
Andy Doran
IT Acquisitions Supervisor 7/14/2023
DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52

Exhibit A: NASPO ValuePoint Master Agreement Terms and Conditions Conflict of Terms/Order of Precedence.

Any order placed under this Master Agreement shall consist of the following documents:

A Participating Entity’s Participating Addendum (“PA”); Minnesota NASPO ValuePoint Master Agreement, as negotiated, including all exhibits; A Purchase Order issued against a PA (terms and conditions set forth in a Purchase Order will not be deemed to modify, diminish, or otherwise derogate the terms and conditions set forth in a Participating Addendum or Minnesota NASPO ValuePoint Master Agreement).

These documents shall be read to be consistent and complementary. Any conflict among these documents shall be resolved by giving priority to these documents in the order listed above. Contractor terms and conditions that apply to this Master Agreement are only those that are expressly accepted by the Lead State and must be in writing and attached to this Master Agreement as an Exhibit or Attachment.

Contractor terms and conditions may be incorporated if expressly accepted by the Lead State and attached to the Master Agreement as an Exhibit or Attachment, or by written reference (including reference to information contained in a URL or referenced policy). A written reference, including by URL or policy, is incorporated into the Master Agreement only if the Master Agreement expressly identifies that reference. URL’s must be explicitly referenced to be incorporated into the Master Agreement. URL’s contained within the URL’s that are explicitly referenced are not incorporated into the Master Agreement. Any Contractor term or condition incorporated by URL or written reference applies to this Master Agreement only to the extent such term or condition is not prohibited by applicable law. Any change to information contained in a URL or referenced policy will not affect any financial obligation, place any additional material obligation on an ordering entity, or materially diminish an ordering entity’s ability to use the product or service.

A written Master Agreement (which may include the contents of the RFP and selected portions of Contractor’s response incorporated therein by reference) will constitute the entire agreement of the parties to the Master Agreement. No other terms and conditions shall apply, including terms and conditions listed in the Contractor’s response to the RFP, or terms listed or referenced on the Contractor's website not otherwise incorporated into the Master Agreement, in the Contractor quotation/sales order, or in similar documents subsequently provided by the Contractor.

Additional Agreement with NASPO. Upon request by NASPO ValuePoint, awarded Contractor shall enter into a direct contractual relationship with NASPO ValuePoint related to Contractor’s obligations to NASPO ValuePoint under the terms of the Master Agreement, the terms of which shall be the same or similar (and not less favorable) than the terms set forth in the Master Agreement.

Definitions.

Acceptance is defined by the applicable commercial code, except Acceptance shall not occur before the completion of delivery in accordance with the Order, installation if required, and a reasonable time for inspection of the Product.

Accessory means a product that enhances the user experience but does not extend the functionality of the computer (e.g. mouse pad or monitor stand). For the purposes of this Contract, accessories are considered peripherals.

DocuSign Envelope ID: 22C62BA3-AFF9-40A4-8FA3-F4D018802CC5 DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52

_____ as a Service (_aaS) refers to any good provided in a subscription-based model that is defined in the industry as “_____ as a Service”. Examples are “Software as a Service”, “Infrastructure as a Service”, and “Storage as a Service”, and shall follow the NIST definitions of those services. ____ as a Service are permitted only when they meet the restrictions found in Paragraph 5.c, above.

Band means a category of products. There are three product bands which may be awarded through this Contract. Each product band includes related peripherals and services.

Components are the parts that make up a computer configuration.

Contractor means the person or entity delivering Products or performing services under the terms and conditions set forth in this Master Agreement.

Configuration means the combination of hardware and software components that make up the total functioning system.

Customer (see Purchasing Entity).

Desktop means a personal computer intended for regular use at a single location. A desktop computer typically comes in several units connected together during installation: (1) the processor, 2) display monitor, and 3) input devices usually a keyboard and a mouse. Desktops, including desktop virtualization endpoints such as zero and thin clients, are included in Bands 1 and 2 of this Contract.

Embedded Software means one or more software applications which permanently reside on a computing device.

Energy Star® is a voluntary energy efficiency program sponsored by the U.S. Environmental Protection Agency.

The Energy Star program makes it easy to identify energy efficient computers by labeling products that deliver the same or better performance as comparable models while using less energy and saving money. For additional information on the Energy Star program, including product specifications and a list of qualifying products, visit the Energy Star website at http://www.energystar.gov.

EPEAT is a type-1 ecolabel for identifying and purchasing sustainable IT products. EPEAT-registered products must meet sustainability criteria detailed in voluntary consensus-based standards that are free and publicly available on the Green Electronics Council’s website at www.greenelectronicscouncil.org. Products are classified as Bronze, Silver, or Gold based on meeting criteria that address the life cycle of the products. Product life cycle includes material extraction, hazardous substance reduction, end-of-life management, packaging, and corporate sustainability. Only products listed as Active in the online EPEAT Registry are considered to meet the EPEAT criteria.

FOB Destination means that shipping charges are included in the price of the item and the shipped item becomes the legal property and responsibility of the receiver when it reaches its destination unless there is acceptance testing required.

FOB Inside Delivery means that shipping charges are included in the price of the item, and that the shipped item becomes the legal property and responsibility of the receiver when it reaches the inside delivery point, which is beyond the front door or loading dock. FOB Inside Delivery is a special shipping arrangement that may include additional fees payable by the Purchasing Entity. FOB Inside Delivery must be annotated on the Purchasing Entity ordering document.

DocuSign Envelope ID: 22C62BA3-AFF9-40A4-8FA3-F4D018802CC5 DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52

Intellectual Property means any and all patents, copyrights, service marks, trademarks, trade secrets, trade names, patentable inventions, or other similar proprietary rights, in tangible or intangible form, and all rights, title, and interest therein.

Laptop means a personal computer for mobile use. A laptop includes a display, keyboard, point device such as a touchpad, and speakers in a single unit. A laptop can be used away from an outlet using a rechargeable battery.

Laptops include notebooks, ultrabooks, netbooks, Zero and thin client devices, and computers with mobile operating systems. Laptops are included in Bands 1 and 2 of this Contract.

Lead State means the State centrally administering any resulting Master Agreement(s).

Mandatory Requirement is a requirement that the failure to meet results in the rejection of the responder’s proposal unless all responders are unable to meet the mandatory requirement. The terms “must” and “shall” identify a mandatory requirement. Any objection to a mandatory requirement should be identified by responders in the Question and Answer period.

Manufacturer means a company that, as one of its primary business functions, designs, assembles, owns the trademark/patent for, and markets branded computer equipment.

Master Agreement means the underlying agreement executed by and between the Lead State, acting on behalf of NASPO ValuePoint, and the Contractor.

Middleware means the software “glue” that helps programs and databases (which may be on different computers) work together. The most basic function of middleware is to enable communication between different pieces of software.

NASPO ValuePoint is a division of the National Association of State Procurement Officials (“NASPO”), a 501(c)(3) limited liability company. NASPO ValuePoint facilitates administration of the NASPO cooperative group contracting consortium of state chief procurement officials for the benefit of state departments, institutions, agencies, and political subdivisions and other eligible entities (i.e., colleges, school districts, counties, cities, some nonprofit organizations, etc.) for all states, the District of Columbia, and territories of the United States. NASPO ValuePoint is identified in the Master Agreement as the recipient of reports and may perform contract administration functions relating to collecting and receiving reports as well as other contract administration functions as assigned by the Lead State.

Option means an item of equipment or a feature that may be chosen as an addition to or replacement for standard equipment and features.

Order or Purchase Order means any purchase order, sales order, contract or other method used by a Purchasing Entity to order the Products.

Participating Addendum means a bilateral agreement executed by a Contractor and a Participating Entity incorporating this Master Agreement and any other additional Participating Entity specific language or other requirements, e.g. ordering procedures specific to the Participating Entity, other terms and conditions.

Participating Entity means a state (as well as the District of Columbia and U.S territories), city, county, district, other political subdivision of a State, or a nonprofit organization under the laws of some states properly authorized to enter into a Participating Addendum, that has executed a Participating Addendum.

Participating State means a state that has executed a Participating Addendum.

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Partner means a company, authorized by the Contractor and approved by the Participating Entity, to provide marketing, support, or other authorized contract services on behalf of the Contractor in accordance with the terms and conditions of the Contractor’s Master Agreement. A Partner may include, but is not limited to, an agent, subcontractor, fulfillment partner, channel partner, business partner, servicing subcontractor, etc.

Peripherals means any hardware product that can be attached to, added within, or networked with personal computers, servers, or storage. Peripherals extend the functionality of a computer without modifying the core components of the system.

Per Transaction Multiple Unit Discount means a contractual volume discount based on dollars in a single purchase order or combination of purchase orders submitted at one time by a Participating Entity or multiple entities conducting a cooperative purchase.

Premium Savings Package(s) (PSP) are deeply discounted standard configurations available to Purchasing Entities using the Master Agreement. NASPO ValuePoint reserves the right to expand and modify the PSP throughout the life of the contract. For more information see: https://www.naspovaluepoint.org/portfolio/57/.

Product means any equipment, software (including embedded software), documentation, service, or other deliverable supplied or created by the Contractor pursuant to this Master Agreement. The term Products, supplies and services, and products and services are used interchangeably in these terms and conditions.

Purchasing Entity means a state (including the District of Columbia and U.S. territories), city, county, district, other political subdivision of a state, other public entities domestic or foreign, and nonprofit organizations under the laws of some states if authorized by a Participating Addendum, that issues a Purchase Order under the terms of the Master Agreement, or any Participating Addendum thereto, and becomes financially committed to the purchase.

Ruggedized means equipment specifically designed to operate reliably in harsh usage environments and conditions, such as strong vibrations, extreme temperatures, and wet or dusty conditions. Ruggedized equipment may be proposed under the band that most closely fits the equipment being proposed.

Server means computer hardware dedicated to run one or more services or applications (as a host) to serve the needs of the users of other computers on a network. Servers may be either physical or virtual. Servers, including server appliances, are included in Band 3 of this Contract. Server appliances have their hardware and software preconfigured by the manufacturer, and include embedded networking components such as those found in blade chassis systems.

Services are broadly classified as installation or de-installation, maintenance, support, training, migration, and optimization of products offered or supplied under the Master Agreement. These classifications of services may include, but are not limited to: warranty services, maintenance, installation, de-installation, factory integration (software or hardware components), asset management, recycling or disposal, training and certification, pre- implementation design, disaster recovery planning and support, service desk or helpdesk, imaging, and any other directly related technical support service required for the effective operation of a product offered or supplied.

Contractors may offer limited professional services related ONLY to the equipment and configuration of the equipment purchased through the resulting contracts.

EACH PARTICIPATING ENTITY WILL DETERMINE RESTRICTIONS AND NEGOTIATE TERMS FOR SERVICES THROUGH THEIR PARTICIPATING ADDENDUM.

Software means, for the purposes of this Contract, commercial operating off the shelf machine-readable object code instructions including microcode, firmware, and operating system software that meet the restrictions specified DocuSign Envelope ID: 22C62BA3-AFF9-40A4-8FA3-F4D018802CC5 DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52

in Paragraph 5.a. “Software” applies to all parts of software and documentation, including new releases, updates, and modifications of software.

Storage means hardware or a virtual appliance with the ability to store large amounts of data. Storage, including SAN switching necessary for the proper functioning of storage equipment, is included in Band 3 of this Contract Storage Area Network (SAN) is a high-speed special-purpose network (or subnetwork) that interconnects different kinds of data storage devices with associated data servers on behalf of a larger network of users.

Tablet means a mobile computer that provides a touchscreen that acts as the primary means of control. Tablets, including notebooks, ultrabooks, and netbooks with touchscreen capabilities, are included in Bands 1 and 2 of this Contract.

Takeback Program means the Contractor’s process for accepting the return of equipment or other products at the end of the product’s life.

Thin Client is a lightweight computer that has been optimized for establishing a remote connection with a server-based computing environment.

Third Party Product is a good sold by the Contractor that is manufactured by another company. Third Party Products are intended to enhance or supplement a Contractor’s own product line, and are not intended to represent more than a third of any Contractor’s total sales under this Master Agreement.

Upgrade means the replacement of existing software, hardware, or hardware component with a newer version.

Warranty means the Manufacturer’s general warranty tied to the product at the time of purchase.

Wide Area Network (WAN) is a data network that serves users across a broad geographic area and often uses transmission devices provided by common carriers.

Term of the Master Agreement.

The initial term of this Master Agreement is for 2 years. This Master Agreement may be extended beyond the original contract period for 36 additional months at the Lead State’s discretion and by mutual agreement and upon review of requirements of Participating Entities, current market conditions, and Contractor performance.

The Master Agreement may be extended for a reasonable period of time if in the judgment of the Lead State a follow-on, competitive procurement will be unavoidably delayed (despite good faith efforts) beyond the planned date of execution of the follow-on master agreement. This subsection shall not be deemed to limit the authority of a Lead State under its state law otherwise to negotiate contract extensions.

Amendments.

The terms of this Master Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever without a written amendment to the Master Agreement executed by the Contractor and Lead State as required by law. Master Agreement amendments will be negotiated by the Lead State with the Contractor whenever necessary to address changes in the terms and conditions, costs, timetable, or increased or decreased scope of work.

Participants and Scope.

Canadian Participation. Subject to the approval of Contractor, any Canadian provincial government or provincially funded entity in Alberta, British Columbia, Manitoba, New Brunswick, Newfoundland and Labrador, DocuSign Envelope ID: 22C62BA3-AFF9-40A4-8FA3-F4D018802CC5 DocuSign Envelope ID: F019BE07-AEF0-4A14-B979-8BB85953FE52

Nova Scotia, Ontario, Prince Edward Island, Quebec, or Saskatchewan, and territorial government or territorial government funded entity in the Northwest Territories, Nunavut, or Yukon, including municipalities, universities, community colleges, school boards, health authorities, housing authorities, agencies, boards, commissions, and crown corporations, may be eligible to use Contractor's Master Agreement. Canadian Participation. Subject to the approval of the Contractor, any Canadian provincial government or provincially funded entity in Ontario, Quebec, Nova Scotia, New Brunswick, Manitoba, British Columbia, Prince Edward Island, Saskatchewan, Alberta, Northwest Territories, Nunavut, Yukon, and Newfoundland and Labrador, including municipalities, universities, community colleges, school boards, health authorities, housing authorities, agencies, boards, commissions, and crown corporations, may be eligible to use Contractor's Master Agreement.

Contractor may not deliver Products under this Master Agreement until a Participating Addendum acceptable to the Participating Entity and Contractor is executed. The NASPO ValuePoint Master Agreement Terms and Conditions are applicable to any Order by a Participating Entity (and other Purchasing Entities covered by their Participating Addendum), except to the extent altered, modified, supplemented or amended by a Participating Addendum. By way of illustration and not limitation, this authority may apply to unique delivery and invoicing requirements, confidentiality requirements, defaults on Orders, governing law and venue relating to Orders by a Participating Entity, indemnification, and insurance requirements. Statutory or constitutional requirements relating to availability of funds may require specific language in some Participating Addenda in order to comply with applicable law. The expectation is that these alterations, modifications, supplements, or amendments will be addressed in the Participating Addendum or, with the consent of the Purchasing Entity and Contractor, may be included in the ordering document (e.g. purchase order or contract) used by the Purchasing Entity to place the Order.

Use of specific NASPO ValuePoint Master Agreements by state agencies, political subdivisions and other Participating Entities (including cooperatives) authorized by individual state’s statutes to use state contracts are subject to the approval of the respective State Chief Procurement Official. Issues of interpretation and eligibility for participation are solely within the authority of the respective State Chief Procurement Official.

Obligations under this Master Agreement are limited to those Participating Entities who have signed a Participating Addendum and Purchasing Entities within the scope of those Participating Addenda. States or other entities permitted to participate may use an informal competitive process to determine which Master Agreements to participate in through execution of a Participating Addendum. Financial obligations of Participating Entities who are states are limited to the orders placed by the departments or other state agencies and institutions having available funds. Participating Entities who are states incur no financial obligations on behalf of other Purchasing Entities. Contractor shall email a fully executed PDF copy of each Participating Addendum to [email protected] to support documentation of participation and posting in appropriate data bases.

NASPO and NASPO ValuePoint are not parties to the Master Agreement.

Participating Addenda shall not be construed to amend the following provisions in this Master Agreement between the Lead State and Contractor that prescribe NASPO ValuePoint requirements: Term of the Master Agreement; Amendments; Participants and Scope; Administrative Fee; NASPO ValuePoint Summary and Detailed Usage Reports; NASPO ValuePoint Cooperative Program Marketing and Performance Review; Right to Publish; Price and Rate Guarantee Period; and Individual Customers. Any such language shall be void and of no effect.

Participating Entities who are not states may under some circumstances sign their own Participating Addendum, subject to the consent to participation by the Chief Procurement Official of the state where the Participating Entity is located. Coordinate requests for such participation through NASPO ValuePoint. Any permission to participate through execution of a Participating Addendum is not a determination that procurement authority exists in the Participating Entity; they must ensure that they have the requisite procurement authority to execute a Participating Addendum.

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Resale. “Resale” means any payment in exchange for transfer of tangible goods, software, or assignment of the right to services. Subject to any specific conditions included in the Master Agreement, or as explicitly permitted in a Participating Addendum, Purchasing Entities may not resell Products (the definition of which includes services that are deliverables). Absent any such condition or explicit permission, this limitation does not prohibit: payments by employees of a Purchasing Entity for Products; sales of Products to the general public as surplus property; and fees associated with inventory transactions with other governmental or nonprofit entities and consistent with a Purchasing Entity’s laws and regulations. Any sale or transfer permitted by this subsection must be consistent with license rights granted for use of intellectual property.

Individual Customers.

Except to the extent modified by a Participating Addendum, each Purchasing Entity shall follow the terms and conditions of the Master Agreement and applicable Participating Addendum and will have the same rights and responsibilities for their purchases as the Lead State has in the Master Agreement, including but not limited to, any indemnity or right to recover any costs as such right is defined in the Master Agreement and applicable Participating Addendum for their purchases. Each Purchasing Entity will be responsible for its own charges, fees, and liabilities. The Contractor will apply the charges and invoice each Purchasing Entity individually.

Independent Contractor.

The Contractor is an independent contractor. Contractor shall have no authorization, express or implied, to bind the Lead State, Participating States, other Participating Entities, or Purchasing Entities to any agreements, settlements, liability or understanding whatsoever, and agrees not to hold itself out as an agent except as expressly set forth herein or as expressly agreed in any Participating Addendum.

Contracting Personnel.

Contractor must provide adequate contracting personnel to assist states with the completing and processing Participating Addenda. It is preferred that each Contractor be able to provide each Participating Entity with a primary contact person for that Participating Entity.

Changes in Contractor Representation.

The Contractor must notify the Lead State of changes in the Contractor’s key administrative personnel managing the Master Agreement in writing within 10 calendar days of the change. The Lead State reserves the right to approve changes in key personnel, as identified in the Contractor’s proposal. Such approval shall not be unreasonably withheld.

The Contractor agrees to propose replacement key personnel having substantially equal or better education, training, and experience as was possessed by the key person proposed and evaluated in the Contractor’s proposal.

Contractor Verification.

The Contractor is responsible for delivering products or performing services under the terms and conditions set forth in the Master Agreement. The Contractor must ensure partners utilized in the performance of this contract adhere to all the terms and conditions. The term Partner will be utilized in naming the relationship a Contractor has with another company to market and sell under the contract. Participating Entities will have final determination/approval if a Partner may be approved for that state in the role identified by the Contractor.

Contractor Performance Meeting.

An annual performance meeting may be held each year with the NASPO ValuePoint Sourcing Team. Historically performance meetings have been held in Minnesota, but the Lead State may hold the meetings in person or virtually at the Lead State’s discretion.

All contractors that are invited to participate must send their Primary Account Representative, unless an exception is granted in writing by the Lead State. It is possible that not all contractors will be invited to participate in a performance meeting.

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Laws and Regulations.

Any and all Products offered and furnished shall comply fully with all applicable Federal, State, and local laws and regulations, including Minn. Stat. § 181.59 prohibiting discrimination and business registration requirements of the Office of the Minnesota Secretary of State. To the extent any purchase is subject to Federal Acquisition Regulations, as may be required by the terms of a federal grant, a Participating Entity and Contractor may include in their Participating Addendum terms that reflect such a requirement.

Price and Rate Guarantee Period.

All minimum discounts and rates must be guaranteed for the initial term of the Master Agreement. Following the initial Master Agreement period, any request for minimum discount or rate adjustment must be for a guarantee period as offered by the Contractor, and must be made at least 30 days prior to the effective date. Requests for minimum discount or rate adjustment must include sufficient documentation supporting the request. Any adjustment or amendment to the Master Agreement shall not be effective unless approved by the Lead State. No retroactive adjustments to minimum discounts or rates will be allowed.

Premium Savings Package Program.

The Lead State reserves the right to create a Premium Savings Package Program (PSP) as outlined in the Definitions, Paragraph 2.ee of Exhibit A. Participation by Contractor is voluntary. The details and commitments of the PSP will be detailed as a part of any request for Contractor to participate.

Services.

Participating Entities must explicitly allow services in their Participating Addenda for the approved services to be allowed under that Participating Addendum. The Participating Addendum by each Participating Entity will address service agreement terms and related travel.

Ordering.

Master Agreement and purchase order numbers shall be clearly shown on all acknowledgments, packing slips, invoices, and on all correspondence.

Purchasing Entities may define entity or project-specific requirements and informally compete the requirement among companies having a Master Agreement on an “as needed” basis. This procedure may also be used when requirements are aggregated or other firm commitments may be made to achieve reductions in pricing. This procedure may be modified in Participating Addenda and adapted to the Purchasing Entity’s rules and policies. The Purchasing Entity may in its sole discretion determine which Master Agreement Contractors should be solicited for a quote. The Purchasing Entity may select the quote that it considers most advantageous, cost and other factors considered.

Each Purchasing Entity will identify and utilize its own appropriate purchasing procedure and documentation.

Contractor is expected to become familiar with the Purchasing Entities’ rules, policies, and procedures regarding the ordering of supplies or services contemplated by this Master Agreement.

Contractor shall not begin work without a valid Purchase Order or other appropriate commitment document under the law of the Purchasing Entity.

Orders may be placed consistent with the terms of this Master Agreement during the term of the Master Agreement.

All Orders pursuant to this Master Agreement, at a minimum, shall include:

The service description or supplies being delivered;
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The place and requested time of delivery;
A billing address;
The name, phone number, and address of the Purchasing Entity representative; The price per hour or other pricing elements consistent with this Master Agreement and the contractor’s proposal;
A ceiling amount of the order for services being ordered; The Master Agreement identifier; and
Statement of Work, when applicable.

All communications concerning administration of Orders placed shall be furnished solely to the authorized purchasing agent within the Purchasing Entity’s purchasing office, or to such other individual identified in writing in the Order.

Orders must be placed pursuant to this Master Agreement prior to the termination date thereof, but may have a delivery date or performance period up to 120 days past the then-current termination date of this Master Agreement. Contractor is reminded that financial obligations of Purchasing Entities payable after the current applicable fiscal year are contingent upon agency funds for that purpose being appropriated, budgeted, and otherwise made available.

Notwithstanding the expiration, cancellation or termination of this Master Agreement, Contractor agrees to perform in accordance with the terms of any Orders then outstanding at the time of such expiration or termination.

Contractor shall not honor any Orders placed after the expiration, cancellation or termination of this Master Agreement, or otherwise inconsistent with its terms. Orders from any separate indefinite quantity, task orders, or other form of indefinite delivery order arrangement priced against this Master Agreement may not be placed after the expiration or termination of this Master Agreement, notwithstanding the term of any such indefinite delivery order agreement.

Trade-In.

Any trade-in programs offered during the life of the Master Agreement must be approved by the Lead State.

Participating Entities must explicitly allow trade-in programs in their Participating Addenda for the approved programs to be allowed under that Participating Addendum. Trade-in value shall not decrease the discounts offered through the Master Agreement.

Shipping and Delivery.

The prices are the delivered price to any Purchasing Entity for standard 3-5 day shipping. If an order is requested with expedited shipping, the Contractor must provide a firm “not to exceed” price for the expedited shipping on the quote. All deliveries shall be FOB Destination, freight pre-paid, with all transportation and handling charges paid by the Contractor. Responsibility and liability for loss or damage shall remain the Contractor’s until final inspection and acceptance when responsibility shall pass to the Purchasing Entity except as to latent defects, fraud and Contractor’s warranty obligations. Any order for less than the specified amount is to be shipped with the freight prepaid and added as a separate item on the invoice. Any portion of an Order to be shipped without transportation charges that is back ordered shall be shipped without charge.

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