Redlands City Council
February 4, 2025

CITY OF REDLANDS

CITY COUNCIL

A G E N D A
FEBRUARY 4, 2025

MARIO SAUCEDO
Mayor

MARC SHAW
Mayor Pro Tempore
PAUL T. BARICH
Council Member

EDDIE TEJEDA
Council Member

DENISE DAVIS
Council Member
***

JEANNE DONALDSON
City Clerk

PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.

City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
Recycled Paper
Redlands Regular Meeting of 2-4-2025 1 of 995

A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

TUESDAY, FEBRUARY 4, 2025
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us, click on Join a Meeting
Enter the Meeting ID 896 2789 8341, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 896 2789 8341
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.

A. Call City Council Meeting to Order.

B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
Recycled Paper
Redlands Regular Meeting of 2-4-2025 2 of 995
C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel - Anticipated litigation pursuant to Government Code Sections 54956.9(d)(2) and (e)(3):

A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, based on the receipt of a written claim dated May 30, 2024 from Tyler P. Doremus, legal counsel for CEM Construction Co., to John Harris, Director of Municipal Utilities & Engineering threatening litigation (copy available for public inspection in City Clerk’s Office)

2. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
Two Cases:

Coyote Aviation Corporation, et al. v. City of Redlands, et al., San Bernardino Superior Court, Case No.  CIVSB2418252
a.

California Department of Housing and Community Development v. Shangri-la Industries, LLC, et al., Los Angeles Superior Court, Case No. 24STCV00629 b.

3. Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Christopher Boatman)
Property: APN 0292-063-38-0000
Agency Negotiators: Charles M. Duggan, City Manager; Christopher Boatman, Assistant City Manager
Negotiating Party: Seth Davis; Managing Director, Arixa Capital Under Negotiation: Terms of payment and price for possible purchase of property by the City.
6:00 P.M.

D. Reconvene City Council Meeting
E. Invocation by Mayor Mario Saucedo
Pledge of Allegiance by the Student Lighthouse Team of Bryn Mawr Elementary School (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations

1. Introduction of Fae the Fire Dog by the Redlands Fire Department (Fire Chief Sessler)

2. Redlands Pet Adoption (Redlands Animal Services)

3. Presentation of Black History Month proclamation to the Black Student Unions from Citrus Recycled Paper
Redlands Regular Meeting of 2-4-2025 3 of 995

3. Presentation of Black History Month proclamation to the Black Student Unions from Citrus Valley High School (Jahnya Choice), Redlands East Valley High School, Redlands High School (Aniya White & Andrea Chiumia) and Orangewood High School  of Redlands Unified School District
H. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve the regular meeting minutes of the January 21, 2025 City Council meeting (City Clerk Donaldson)

2. Authorize issuance of a proclamation declaring the month of February 2025 to be Black History Month in the City of Redlands (Mayor Saucedo)

3. Adopt Ordinance No. 2975 to amend Title 13 (Public Services) relating to water, sewer and solid waste charges and payments (Management Services/Finance Director Garcia)

4. Adopt Ordinance No. 2974 amending Section 2.48.040 of Chapter 2.48 of the Redlands Municipal Code relating to the Traffic and Parking Commission (Municipal Utilities and Engineering Director Harris)

5. Adopt Ordinance No. 2978 establishing an exhaustion of administrative remedies procedure for challenges to fees, charges, and assessments (Municipal Utilities and Engineering Director Harris)

6. Approve Agreement with the University of Redlands to participate in the 2024-25 Work-Study Program (Human Resources/Risk Management Director Meteau)

7. Adopt Salary Resolution No. 8662 establishing a Salary Schedule and Compensation Plan for City Employees and rescinding Resolution No. 8650 (Human Resources/Risk Management Director Meteau)

8. Approve lease agreements with the Trinity Community Foundation, also known as the Micah House, for properties located at 611 Chapel Street and 1006 Oxford Drive and determine that the approval of the agreements is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)

9. Approve the Agreement for Services with the Ecology Center to join their Market Match program, providing $1,808 in nutrition incentives. Additionally, authorize an additional appropriation of $2,432.25 and approve an in-kind services grant match valued at $5,616.91 and determine that approval of the Agreement with Ecology is exempt from environmental review in accordance with California Environmental Quality Act Guidelines Section 15301 (Facilities and Community Services Director Crocker)

10. Approve the use of city resources and the request for in-kind support in the amount of Recycled Paper
Redlands Regular Meeting of 2-4-2025 4 of 995

10. Approve the use of city resources and the request for in-kind support in the amount of $40,612.00 related to The Run Through Redlands Event hosted by the Kiwanis Club on Sunday, March 2nd, 2025, temporary street closures related to the event, authorize the sale and consumption of alcoholic beverages at the event and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)

11. Approve Sole Source Agreement with PlanetBids for an eProcurement System in the amount of $130,894.66 for 5 years (Management Services/Finance Director Garcia)

12. Approve of the Agreement with SDI Presence LLC for ERP Software Optimization Consulting Services in an amount not-to-exceed $236,230 (Management Services/Finance Director Garcia)

13. Approve the Professional Services Agreement with Chambers Group, Inc. for California Environmental Quality Act (CEQA) document determination services for the Wastewater Treatment Plant Recycled Water Reservoir Project for an amount not-to-exceed $55,211, and determine that approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

14. Approve the Professional Services Agreement with CASC Engineering and Consulting, Inc. for Wastewater Treatment Plant Qualified Industrial Stormwater Practitioner support and engineering services with an initial one (1) year term value not-to-exceed $24,260 with options to extend for two (2) additional years for a total potential amount not-to-exceed $72,780, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing the California Quality Act (Municipal Utilities and Engineering Director Harris)

15. Adopt Resolution No. 8658 for the use of the state's Fiscal Year 24/25 and 25/26 Citizens' Option for Public Safety Program Funds for the purpose of ensuring public safety (Police Chief Tolber)

16. Approve the First Amendment to the agreement with the Counseling Team International for additional service and cost of $25,000 to provide the Redlands Police Department with a mandatory wellness check (Police Chief Tolber)
J. Communications

1. Discussion and possible action concerning a policy for City Council recognition of the contributions and achievements of individuals and organizations that benefit the community (Mayor Saucedo)

2. Conference Report- 2025 League of California Cities Mayors and Council Members Academy (Mayor Pro Tem Shaw)

3. Annual Report of the Citrus Preservation Commission given by Commission Chair Michael Day (Facilities and Community Services Director Crocker)

4. Annual Report of the Street Tree Committee given by Committee Chair Chris Sedmack (Facilities and Community Services Director Crocker)
Recycled Paper
Redlands Regular Meeting of 2-4-2025 5 of 995
K. Public Hearings

1. Appeal of the Development Services Director’s approval of Reasonable Accommodation No. 19, a request to allow one service animal on a residential property located at 521 South Fourth Street (APN: 0173-043-09-0000) within the Suburban Residential (R-S) District. Filed by Terra Bird, Appellant (Mayor to declare meeting open as a  Public Hearing) (Development Services Director Desatnik)

2. Resolution No. 8659 overruling objections and proceeding with weed abatement of subject properties (Mayor to declare meeting open as a Public Hearing) (Fire Chief Sessler)
L. New Business

1. Consideration of the agreement with Citiguard, Inc. for platform and parking lot security at the Redlands Passenger Rail Downtown and University Stations for an initial one-year term, and an option to extend by one-year for a possible total amount not-to-exceed $690,897.60, and determine that the agreement is exempt from environmental review pursuant to section 15061 (b)(3) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)

2. Consideration of a sole source purchase order modification with AMREP to increase the total compensation for an amount not-to-exceed $300,000 to provide AMREP parts and service, and consideration of a sole source purchase order modification with Clean Energy to increase the total compensation for an amount not-to-exceed $240,000 parts and repair services for the City's LNG/CNG fuel island (Facilities and Community Services Director Crocker)

3. Consideration of a $192,736.85 purchase order modification with Enterprise FM Trust for the vehicle lease and maintenance program resulting in a total purchase order amount not to exceed $3,155,736.85 and a total contract amount not to exceed $4,728,389.85 (Facilities and Community Services Director Crocker)

4. Consideration of a $623,911.38 construction contract with Metrocell Construction, Inc. for the construction of the Carbon Reduction Program (CRP) Redlands Regional Connector (South) - Pedestrian & Bike Trail Project, Project No. F400032, Federal Project No. CRP-5083(031); acceptance of a Carbon Reduction Program grant in the amount of $765,096.58; and determination that the project is categorically exempt under Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

5. Consideration of a Public Works Construction Contract with Tryco General Engineering for the 2024 Citywide Sidewalk and ADA Ramp Replacement Project for an amount not to exceed $500,000, and determine that the Project is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

6. Consideration of the Professional Services Agreement with N2W Engineering, Inc. for the Recycled Water Distribution System Expansion Engineering Project for an amount not to exceed $332,500, approval of an additional appropriation in the amount of $332,500 from the Non-potable Capital Improvement Fund (532), and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

7. Consideration of the Second Amendment to the Non-Professional Service Agreement with Recycled Paper
Redlands Regular Meeting of 2-4-2025 6 of 995

7. Consideration of the Second Amendment to the Non-Professional Service Agreement with General Pump Company to increase by $500,000, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) M. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
N. Adjournment
The next regular meeting of the City Council will be held on February 18, 2025 If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.

Recycled Paper
Redlands Regular Meeting of 2-4-2025 7 of 995
City Council Meeting G. 1.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Introduction of Fae the Fire Dog by the Redlands Fire Department (Fire Chief Sessler)
RECOMMENDATION:

The Fire Department crew members will introduce the newest addition, Fae the Fire Dog.

DISCUSSION:

The Redlands Fire Department is excited to introduce the newest member of the team, Fae the Fire Dog! Fae, a Labrador and certified therapy dog, serves as our official Happiness Ambassador. With her sweet and caring personality, she brightens the lives of everyone she meets, both at the fire station and in the community. Fae plays a vital role in reducing stress, boosting morale, lifting spirits, and celebrating alongside staff during good times.

As a certified therapy dog, Fae supports mental health and well-being in unique and meaningful ways. Whether offering comfort on a challenging day or adding joy to community events, Fae is ready to make a difference in the special way only she can.

Fae comes to us from Guide Dogs of the Desert, an organization renowned for its specialized dog training programs that develop dogs with exceptional temperament and intelligence. While the selection process for guide dogs is highly rigorous, dogs that do not meet the guide dog standards often excel in other roles, such as therapy dogs. This makes Fae a perfect fit for our therapy dog program, which requires dogs with outstanding temperament, strong obedience, and the adaptability to work with various handlers in diverse environments. We are thrilled to welcome Fae to the Redlands Fire Department and look forward to the positive impact she will have on our team and community.

Redlands Regular Meeting of 2-4-2025 8 of 995
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles Duggan, Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
PREPARED BY:

Bruni Reyes, Management Analyst
Redlands Regular Meeting of 2-4-2025 9 of 995
City Council Meeting I. 1.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the regular meeting minutes of the January 21, 2025 City Council meeting (City Clerk Donaldson)
MOTION:

I move to approve the regular meeting minutes of January 21, 2025.

Attachments
Regular meeting minutes of January 21, 2025
Redlands Regular Meeting of 2-4-2025 10 of 995

MINUTES
Regular meetings of the City Council and the Redlands Financing Authority of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on January 21, 2025 at 5:00 P.M.

Present:  Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tempore
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Brian Foote, City Planner/Planning Manager; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director

Mayor Saucedo called the meeting to order. City Attorney Garcia announced that, due to an illness, Council Member Tejeda was unable to attend the meeting in person but would be participating tonight via teleconference under AB 2449 "Just Cause". This was the first of two allowable Just Cause exceptions for him under AB 2449. Mayor Saucedo explained that comments could be presented in-person, via Zoom, via cell phone or landline, and he offered the public an opportunity to provide comment on any item on the agenda for the closed session.

PUBLIC COMMENT
Orange Grove Sale - Susan Brooks, a resident of Palm Avenue, adjacent to the England Grove property, requested the City preserve the current easements, including water, sewer and electrical easements. She asked for open lines of communication, in order to keep all the neighborhood properly informed about the timing of the grove replanting efforts.

CLOSED SESSION
Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Boatman)

Property: APNs: 0173-231-23-0000 and 0173-231-26-0000 (England Grove) Agency
Negotiators:

Charles M. Duggan, City Manager; Christopher Boatman, Assistant City Manager Negotiating
Party:

Johanna Crooker, ACIP Director of Forward Planning - Entitlements, Southern California; Meritage Homes of California, Inc.

Under
Negotiation:

Terms of payment and price of possible land purchase by City.

Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)(City Attorney Garcia) Two Cases:
a. Miller & Associates, LLC v. City of Redlands, San Bernardino Superior Court, Case No. CIVSB2203755 City Attorney Garcia stated that C-2.a, Court Case No. CIVSB2203755 - Miller & Associates, LLC was removed from Closed Session

CC_RFA_January 21, 2025

Redlands Regular Meeting of 2-4-2025 11 of 995
b. Price v. City of Redlands, San Bernardino Superior Court, Case No. CIVSB2218802 RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Mayor Pro Tem Shaw. The Pledge of Allegiance to the American flag was conducted by Lugonia Elementary School students. Council Member Tejeda announced that, due to an illness preventing him from attending the meeting in person, he would attend tonight's City Council meeting via teleconference under AB 2449 "Just Cause". This was the first of two allowable Just Cause exceptions for him under AB 2449.

CLOSED SESSION REPORT
City Attorney Garcia announced that there was no reportable action taken during the closed session for Items C-1 and C-2.b, with C-2.a removed from the closed session.

PUBLIC COMMENT
Public Safety at Citrus Plaza - Berlyn Wright described an incident which occurred at Citrus Plaza within the Target store. She and her daughter felt unsafe, and she was concerned that this was likely not an isolated case. She urged the Council to take a more proactive approach to patrolling and protecting the community.

Requesting Use of Logo - Gail Howard asked if the Council could authorize her to use the City's logo when she was conducting fundraising efforts for police department programs, such as the Heroes and Helpers Program.

Narcan Dispensaries - Redlands Community Hospital ER Director Dr. Evan Houck requested the City consider implementing a program to install vending machines stocked with Narcan, the overdose-reversing drug, helping combat the opioid epidemic. These vending machines increase access to Narcan and provide a convenient way to assist people with overcoming an addiction.

Agreeing to Disagree Respectfully - Michael Paisner was unhappy with the Council's decision at the December 17 meeting, to eliminate the rotation methodology for the selection of Mayor and Mayor Pro Tem, and he considered the behavior of some of the council members as disrespectful to audience members.

Freedom of Speech - Emma Vara asserted her right to express her views and speak openly if she desired. Her opinions and statements matter and should always be welcome at council meetings, despite her age.

Holding Leaders Accountable - Jennifer Maravillas raised concerns about the comments made by Council Member Tejeda on social media and said she thought he was posting misleading information. She pushed for more accountability.

Introductions - Ulysses Nera introduced himself as the new field representative for Assemblymember Robert Garcia. He looked forward to working with the City.

CONSENT CALENDAR
Minutes
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the regular meeting minutes December 17, 2024.

Vote: 5 - 0 Passed
CC_RFA_January 21, 2025

Redlands Regular Meeting of 2-4-2025 12 of 995

Historic and Scenic Preservation Commission Appointments On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously reappointed, by roll call vote, Greg Weissman and Justine Guidry to each serve another four-year term on the Historic and Scenic Preservation Commission ending January 18, 2029; and appointed Bridget Lawlor to serve a four-year term on the Historic and Scenic Preservation Commission ending January 18, 2029.

Vote: 5 - 0 Passed
Liaison Assignments Boards, Commissions, Committees and Outside Agencies On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the City Council Liaison assignments to the City's Boards, Commissions, Committees and Outside Agencies for 2025, as recommended by Mayor Saucedo and as represented in the staff report.

Vote: 5 - 0 Passed
Resolution No. 8655 One-Year Extension City’s 6th Cycle Housing Element On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously adopted, by roll call vote, Resolution No. 8655, determining that the criteria contained in Government Code Section 65583.4 has been met, pertaining to a one-year extension of time to complete the rezoning actions that will implement the City’s 6th Cycle Housing Element and the Regional Housing Needs Assessment allocation.

Vote: 5 - 0 Passed
Resolution No. 8654 Declaring Weeds a Public Nuisance
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8654 declaring weeds to be a public nuisance and setting February 4, 2025, as the public hearing for objections to the proposed weed abatement.

Vote: 5 - 0 Passed
Resolution No. 8656 State-Mandated Fire and Life Safety Inspections Report On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously adopted, by roll call vote, Resolution No. 8656 acknowledging acceptance of a report for completed state-mandated fire and life safety inspections by the City of Redlands Fire Department in compliance with SB 1205 and California Health and Safety Code Section 13146.4.

Vote: 5 - 0 Passed
Contract Award Guardrail Installation
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that the project is categorically exempt from environmental review in accordance with Section 15304 of the State's guidelines implementing the California Environmental Quality Act; and approved the Public Works Contract with Metrocell Construction, Inc. for Guardrail Installations for an amount not-to-exceed $174,600.

Vote: 5 - 0 Passed
CC_RFA_January 21, 2025

Redlands Regular Meeting of 2-4-2025 13 of 995
Vote: 5 - 0 Passed
Resolution No. 8649 Annual Report of Development Impact Fees On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously adopted, by roll call vote, Resolution No. 8649, approving the Annual Report of Development Impact Fees for the year ended June 30, 2024, and the findings contained therein.

Vote: 5 - 0 Passed
CFD Annual Reports
On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Marc Shaw, the City Council unanimously approved, by roll call vote, to receive and file the Annual Reports for Community Facility District (CFD) No. 2001-1 and Community Facility District (CFD) No. 2003-1 pursuant to Local Agency Special Tax and Bond Accountability Act (SB 165).

Vote: 5 - 0 Passed
Intergovernmental Purchase Dell Workstations
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Intergovernmental Purchase of Dell Workstations in the amount of $99,794.13.

Vote: 5 - 0 Passed
Property Lease Agreement SCAQMD
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of a property lease agreement with the South Coast Air Quality Management District (SCAQMD) is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the property lease agreement with the SCAQMD so they can use the property for air quality monitoring.

Vote: 5 - 0 Passed
Citywide Classification and Compensation Study Services Agreement On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Professional Services Agreement with Public Sector Personnel Consultants Inc. for Citywide Classification and Compensation Study Services for an amount not-to-exceed $192,000; and approved an additional appropriation for the same amount.

Vote: 5 - 0 Passed

COMMUNICATIONS
FY 2024 ACFR & Audit Results
Management Services/Finance Director Garcia introduced Andrew Roth of The Pun Group, who provided a CC_RFA_January 21, 2025

Redlands Regular Meeting of 2-4-2025 14 of 995
Management Services/Finance Director Garcia introduced Andrew Roth of The Pun Group, who provided a detailed analysis of the City's Annual Comprehensive Financial Report (ACAFR) and the Independent Accountants’ Report on Applying Agreed-Upon Procedures related to the Article XIII-B Appropriations Limit Calculation for the fiscal year ending June 30, 2024. The ACAFR communicates the City’s financial condition and includes an audited summary report of the financial position and transactions of the City for the fiscal year 2024. The Pun Group LLP, a certified public accounting firm, audited these documents and has provided an unmodified opinion of the City’s financial statements. An unmodified opinion communicates to users that the financial statements are fairly presented and that the information used in the report is consistent with generally accepted accounting principles. This is the best opinion that the City can receive from its auditors. Mayor Saucedo was pleased with the numbers reflected in the 'rainy day' funds. Council Members thanked the Pun Group and Director Garcia and her staff for all their hard work towards developing the ACAFR.

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously accepted, by roll call vote, the Comprehensive Annual Financial Report and the Independent Accountants’ Report on Applying Agreed-Upon Procedures Related to the Article XIII-B Appropriations Limit Calculation for the fiscal year ending June 30, 2024.

Vote: 5 - 0 Passed
2025 Regional SCAG Conference Voting Delegate
Mayor Saucedo opened the discussion to consider designating a Voting Delegate to represent the City at the 2025 Regional Conference of the Southern California Association of Governments (SCAG) and General Assembly in Palm Desert on May 1-2, 2025.

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously designated, by roll call vote, Denise Davis to serve as the voting delegate at the 2025 Regional Conference of the Southern California Association of Governments (SCAG); and designated Mayor Pro Tem Shaw to serve as the alternate voting delegate at the 2025 Regional Conference of the Southern California Association of Governments (SCAG).

Vote: 5 - 0 Passed
Annual Report Parks and Recreation Commission
Due to an emergency, the Parks and Recreation Commission Annual Report will be presented at a future Council meeting.

Annual Report Airport Advisory Board
Vice Chair Michael Allen, of the Airport Advisory Board (AAB), presented the annual report of accomplishments and activities for 2024. The Board consists of seven members who act in an advisory capacity to the City Council on matters pertaining to the administration, operation, development, improvement and maintenance of the airport. They work to make the facility a safer place.

Accomplishments included, Airport runway and resurface project; Wildfire base of operations; Wildlife mitigation; SBD airspace changes review; Increase in wide body aircraft into SBD over REI; Plane or Treat; and Redlands Airport Association’s “stuff a plane” toy drive. The goals for 2025 include: Formation of subject-matter experts; Identifying board member strengths and matching them to an airport subject; Continue to address the airspace changes at REI; Continue to promote community involvement to grow interest in Redlands Airport. Mayor Saucedo thanked Mr. Allen and all the Board Members for their dedication to serving the City.

NEW BUSINESS
CC_RFA_January 21, 2025

Redlands Regular Meeting of 2-4-2025 15 of 995

Planning Commission Selection Process
Assistant City Manager Boatman stated that historically, when a vacancy occurred on the Planning Commission, the Mayor would review applications and recommend new commissioners to the City Council for approval, in accordance with this provision of the Redlands Municipal Code (RMC). To enhance participation and broaden engagement in this process, staff recommended that the Council consider appointing a subcommittee of two Council members to review applications, conduct candidate interviews, and formulate recommendations for the full Council. This approach is commonly used in other cities. Additionally, the Council may consider establishing guidelines or minimum qualifications for new Planning Commission members based on professional or personal expertise. Council Member Davis supported staff's recommendations and said it was a welcome move towards providing more transparency with the appointment process.

On motion of Mayor Mario Saucedo, seconded by Mayor Pro Tempore Marc Shaw, the City Council unanimously directed staff, by roll call vote, to bring back an ordinance formalizing the selection process for Planning Commissioners and policies related to Commissioner qualifications; authorized the formation of an ad hoc subcommittee of the City Council to review current applications, interview candidates and make recommendations to the City Council to fill the two current vacancies on the Planning Commission; and appointed Mayor Saucedo and Mayor Pro Tem Shaw to the ad hoc subcommittee of the City Council.

Vote: 5 - 0 Passed
Purchase and Sale Agreement with Meritage Homes
Assistant City Manager Boatman reviewed the Purchase and Sale Agreement with Meritage Homes of California, Inc. for the acquisition of Assessor Parcel Numbers 0173-231-23-0000 and 0173-231-26-0000 for $100,000 for the England Grove, located at the southeast corner of Palm Avenue and Alvarado Street. The property consists of two (2) parcels, approximately 6.82 acres in total, as well as an interest in 15 shares of Redlands Water Company (the “Water Shares”). The purchase price for the property is $100,000, which includes the installation of the irrigation system and replanting completed by the seller before the close of escrow.

The replanting and irrigation system will be equivalent to the recent improvements made at the City’s Lugonia grove. Salient terms of the agreement include: 1) Purchase price of $100,000, including fifteen shares of Redlands Water Company stock; 2) $10,000 deposit due at the opening of escrow, refundable up until waiver of contingencies; 3) 60-day due diligence period; 4) Closing Date shall be within the earliest of ten (10) business days after the Seller delivers notice and reasonable supporting documentation that the Citrus Planting and installation of the Irrigation System have occurred, or August 25, 2025 (the “Outside Closing Date”). Funding for the project will be provided by the Agricultural Open Space designation of the Palmetto Grove Land Sale Proceeds. Staff has included a reallocation of the necessary funds from the Agricultural Open Space - Acquisition/Conservation Easements subcategory.

The 15 water shares of Redlands Water Company stock hold significant value in the region's agricultural landscape, as they represent access to vital water resources. The water shares will be exchanged with the city for water through the potable system. This exchange mechanism facilitates a more efficient and regulated distribution of water resources, aligning with modern water management practices aimed at conservation and sustainability. Citrus Preservation Commission Chair Michael Day confirmed that the Commission fully supported the purchase and has been closely involved and been kept informed throughout the negotiations.

Johanna Crooker, of Meritage Homes, indicated the company had been seeking a good solution to preserve the groves and this partnership with the City represented a positive outcome for all parties.

Mayor Pro Tem Shaw wondered about the value of the water shares and asked whether the City had the appropriate staff to maintain this additional grove. Director Crocker was confident her staff could effectively manage the grove. Assistant City Manager Boatman clarified there had been no recent trading in the last few years, so it was difficult to know the current value of the shares. Council Members were pleased to see the negotiations come to fruition.

CC_RFA_January 21, 2025

Redlands Regular Meeting of 2-4-2025 16 of 995
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the Purchase and Sale Agreement with Meritage Homes of California, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act; approved the Purchase and Sale Agreement with Meritage Homes of California, Inc. for the acquisition of property in the amount of $100,000; and approved an additional appropriation in the amount of $100,000.

Vote: 5 - 0 Passed
SBCTA and UofR Amending Operations & Maintenance Agreement Assistant City Manager Boatman explained that in February 2021, the City Council approved the Operations and Maintenance Agreement with San Bernardino County Transportation Authority (SBCTA) and the University of Redlands (University) for the University Station serving the Arrow train. The agreement delineated the roles and responsibilities of each agency, as well as responsibilities related to insurance.

The City is responsible for all real property insurance costs related to University Station except for its betterments, for which the University is solely responsible. Amendment No. 1 will update the terms of the insurance section to provide for a 50-50 cost split between the City and SBCTA for the standard station platforms. SBCTA will now be responsible for obtaining and maintaining real property insurance for the standard station platforms, and the City will reimburse SBCTA for its share. The City will continue to fully insure all non-operating property at University Station as it has since the original agreement was signed in 2021.

On motion of Council Member Paul Barich, seconded by Mayor Mario Saucedo, the City Council unanimously approved, by roll call vote, Amendment No. 1 to an Operations and Maintenance Agreement with San Bernardino County Transportation Authority and the University of Redlands.

Vote: 5 - 0 Passed
Property Donation
Assistant City Manager Boatman presented an unsolicited offer of donation of property identified as Assessor’s Parcel No. 0170-302-07 000, and described the property as approximately 8,000 square feet in area and located on Dearborn Street immediately adjacent to the City's water treatment plant. The property is desirable to the City as it will be integrated into the existing facility. Staff will prepare the appropriate documents for this transaction and will bring the item back to the City Council at a future meeting once the City's due diligence is completed.

On motion of Mayor Pro Tempore Marc Shaw, seconded by Mayor Mario Saucedo, the City Council unanimously directed staff, by roll call vote, to proceed with acceptance of the donation of property identified as Assessor’s Parcel No.0170-302-07 000, subject to satisfactory completion of the City's due diligence.

Vote: 5 - 0 Passed
Ordinance No. 2975 & Resolution No. 8647 Water, Sewer, Solid Waste Charges & Payments Management Services/Finance Director Garcia presented Ordinance No. 2975 to amend Title 13 relating to water, sewer and solid waste charges and payments, and Resolution No. 8647 revising the Policy on Residential Water Service Discontinuation and Rescinding Resolution No. 8048. Three years after SB 998 passed, the California legislature passed SB 3, which expanded the conditions under which the City is required to provide payment plans to customers who are unable to pay their bill. The City is now required to extend a payment plan option to all customers, not just customers who meet certain medical and financial criteria.

CC_RFA_January 21, 2025

Redlands Regular Meeting of 2-4-2025 17 of 995
In an effort to update this policy to reflect the new provisions of SB 3, the two documents will amend the policy accordingly: 1) The alternative payment arrangements will be available to all residential water service customers; 2) The payment options will be updated to ensure the policy is consistent with current practices; 3) The terms and conditions of the alternative payment plan will be more well-defined to improve clarity for customers; 4) Limits for disconnection fees will be defined to ensure compliance with law; 5) The updated, written policy on Discontinuation of Water Service to Residents for Non-Payment will be made available in prescribed languages (English, Spanish, Chinese, Tagalog, Vietnamese and Korean).

On motion of Mayor Mario Saucedo, seconded by Mayor Pro Tempore Marc Shaw, the City Council unanimously introduced, by roll call vote, Ordinance No. 2975 to amend Title 13 (Public Services) relating to water, sewer and solid waste charges and payments; and adopted Resolution No. 8647 revising the Policy on Residential Water Service Discontinuation and Rescinding Resolution No. 8048.

Vote: 5 - 0 Passed
Ordinance No. 2974 Traffic and Parking Commission
Municipal Utilities and Engineering Director Harris reported on Ordinance No. 2974 amending Section

2.48.040 of Chapter 2.48 of the Redlands Municipal Code relating to the Traffic and Parking Commission (TPC). In March 2023, the TPC began discussing potential revisions to this section of the RMC to more accurately define its duties, particularly related to motorized vs. non-motorized transportation, public vs. private parking facilities, and TPC vs. Planning Commission roles. On September 26, 2024, the TPC voted 5:0 in favor of recommending to City Council the following amendment to Section 2.48.080 of the RMC: "It shall be the duty of the Traffic and Parking Commission to advise the City Engineer, Planning Commission, City Manager, and City Council" and to generally serve as a liaison between the general public and the City Council regarding traffic matters, including: 1) Receiving complaints relating to motorized and non-motorized traffic and parking matters and the enforcement of traffic regulations within public rights-of-way and parking facilities and to recommend ways and means of improving traffic conditions; 2) Reviewing and providing input for traffic reports, studies, and analyses prepared by City staff and consultants related to public pedestrian, motorized and non-motorized transportation, and parking projects; 3) Reviewing and making recommendations on master plans, projects, and programs related to pedestrian, motorized, non-motorized, and mass transit facilities; 4) Advising the City Council with respect to on-street and public off-street parking, posting of speed limits, traffic-calming alternatives, bicycle and pedestrian facilities, and traffic circulation.

Mayor Saucedo and Council Member Davis voiced their strong support of this code revision.

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously introduced, by roll call vote, Ordinance No. 2974 amending Section 2.48.040 of Chapter 2.48 of the Redlands Municipal Code relating to the Traffic and Parking Commission.

Vote: 5 - 0 Passed
Ordinance No. 2978 & Resolution No. 8657 Administrative Remedies Procedures Municipal Utilities and Engineering Director Harris detailed Ordinance No. 2978, establishing an exhaustion of administrative remedies procedure for challenges to fees, charges, and assessments, and Resolution No. 8657, amending the utility rate protest submission and tabulation procedures. In 1996, Proposition 218, the Right to Vote on Taxes Act, amended the California Constitution and established utility rate increase public noticing and protest requirements. In 2012, City Council adopted Resolution No. 7128 to establish a policy for the submission and tabulation of protests with respect to public hearings for proposed utility rate adjustments.

On September 25, 2024, Governor Newsom signed into law Assembly Bill 2257 (AB 2257), which became effective January 1, 2025, and authorizes local agencies the option of implementing new rate-setting procedures to limit litigated challenges. Ordinance No. 2978 complies with AB 2257 and limits judicial actions or proceedings alleging noncompliance with the California Constitution or other applicable law for any new, increased, or extended fee, charge, or assessment levied by the City to persons who submitted to the City CC_RFA_January 21, 2025

Redlands Regular Meeting of 2-4-2025 18 of 995
Clerk a timely, written objection to that fee, charge, or assessment specifying the grounds for alleging noncompliance. The Ordinance also limits the issues raised in any such judicial action or proceeding to those raised through the local agency's administrative remedies. For example, a person filing a lawsuit alleging a new or recently increased fee, charge, or assessment is unconstitutional must have first submitted a valid written protest to the City Clerk prior to the closing of the public hearing. Furthermore, the alleged unconstitutionality must have been included in the valid written protest submitted to the City Clerk. The Ordinance also requires the City staff to respond in writing, before or during the public hearing, to any timely written protests.

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously introduced, by roll call vote, Ordinance No. 2978, establishing an exhaustion of administrative remedies procedure for challenges to fees, charges, and assessments; and adopted Resolution No. 8657, amending the utility rate protest submission and tabulation procedure.

Vote: 5 - 0 Passed
WWTP Membrane Bioreactor Filter Preventive Maintenance Agreement Municipal Utilities and Engineering Director Harris reported on a twelve-year sole source Wastewater Treatment Plant Membrane Bioreactor (MBR) filter preventive maintenance and replacement Agreement with Zenon Environmental Corporation with $219,578 annual payments, for a total value of $2,634,939. In 2021, Veolia acquired ZENON.

Recently, MUED staff collaborated with Veolia to develop a MBR preventive maintenance and replacement program specifically designed for the City's WWTP. This program includes annual inspections, testing, and preventive maintenance practices that will maximize the service life of the MBR system, and includes the supply and installation of replacement MBR cassettes near the end of the twelve (12) year program term. This program resolves supply chain issues that continue to plague the wastewater treatment industry, and provides remote technical support around the clock. The program also provides MBR cassette replacement timing flexibility to ensure WWTP performance is not compromised.

On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that approval of the Wastewater Treatment Plant Membrane Bioreactor filter preventive maintenance and replacement Agreement with Zenon Environmental Corporation is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved a twelve-year sole source Wastewater Treatment Plant Membrane Bioreactor filter preventive maintenance and replacement Agreement with Zenon Environmental Corporation with $219,578 annual payments, for a total value of $2,634,939.

Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Council Member Barich expressed his deep appreciation for all the condolences he has received since the passing of his father, George Barich.

ADJOURNMENT

Mayor Saucedo adjourned the meeting at 7:28 P.M. in honor of George Walter Barich, who passed away on December 22, 2024 at the age of 96. He founded Orangewood High School and served as principal for 16 years. He also served as principal of the Redlands Adult Education School and was instrumental in developing the work experience program for the state of California. He coached various sports at Redlands High School and the University of Redlands. He will be greatly missed. The next regular meeting of the City of Redlands City Council will be held on February 4, 2025.

REDLANDS FINANCING AUTHORITY
CC_RFA_January 21, 2025

Redlands Regular Meeting of 2-4-2025 19 of 995
REDLANDS FINANCING AUTHORITY
Chairman Saucedo called the meeting to order and offered anyone present the opportunity to address the Board on any subject, not already on the agenda, within the jurisdiction of the Redlands Financing Authority.

PUBLIC COMMENT
None forthcoming
Minutes
On motion of Board Member Tejeda, seconded by Board Member Barich, the minutes of the regular meeting of September 17, 2024, were approved, by roll call vote.

Vote:  4 – 0 Passed (Vice Chair Shaw Abstained)

ADJOURNMENT

There being no further action required the meeting adjourned at 7:29 P.M. The next regular meeting of the Redlands Financing Authority will be held on May 20, 2025.

CC_RFA_January 21, 2025

Redlands Regular Meeting of 2-4-2025 20 of 995
City Council Meeting I. 2.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring the month of February 2025 to be Black History Month in the City of Redlands (Mayor Saucedo)
MOTION:

I move to authorize the issuance of a Proclamation declaring the month of February 2025 to be Black History Month in the City of Redlands.

Attachments
Black History Month 2025
Redlands Regular Meeting of 2-4-2025 21 of 995
Redlands Regular Meeting of 2-4-2025 22 of 995
City Council Meeting I. 3.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Ordinance No. 2975 to amend Title 13 (Public Services) relating to water, sewer and solid waste charges and payments (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Ordinance No. 2975.

RECOMMENDATION:

It is recommended the City Council consider adoption of Ordinance No. 2975, amending Title 13 (Public Services) relating to water, sewer and solid waste charges and payments.

DISCUSSION:

The proposed ordinance and staff report prepared for the introduction of this ordinance are available in the City Clerk's office.

ALTERNATIVES:

The Council may continue this matter in order to allow additional time to review Ordinance No. 2975.

STRATEGIC PLAN:

Not Applicable
Redlands Regular Meeting of 2-4-2025 23 of 995
SUBMITTED BY:

Jeanne Donaldson, City Clerk
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
PREPARED BY:

Jeanne Donaldson
Fiscal Impact
Discussion:

Codification: $22/per page affected by the change
Legal Publication: $285
Attachments
Ordinance No. 2975
Redlands Regular Meeting of 2-4-2025 24 of 995
1 I:\cmo\Ordinances\2975 Ordinance_No._2975_to_amend_RMC_13.12-CLEAN.docx-jm ORDINANCE NO. 2975

AN ORDINANCE OF THE CITY OF REDLANDS AMENDING CHAPTER

13.12 OF THE REDLANDS MUNICIPAL CODE TO ENSURE

COMPLIANCE WITH STATE REGULATIONS FOR WATER CHARGES

DUE DATES, REFUNDS & ADJUSTMENTS, PREPAYMENT

REQUIREMENTS, AND BILLING & DEPOSIT FOR SOLID WASTE

SERVICES
WHEREAS, Ordinance No. 2975 would amend Section 13.12.025 (Alternative Payment Plans) of Chapter 13.12 (Water Charges) of the Redlands Municipal Code to modify the alternative payment plan procedures according to the provisions of Senate Bill 3 (2024)

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 13.12.025, entitled “Alternative Payment Plan,” is hereby amended in the Redlands Municipal Code to read as follows:
“13.12.025: ALTERNATIVE PAYMENT PLAN:

A. The City shall offer an alternative payment plan to a water service customer under certain circumstances and under terms and conditions set by resolution of the city council. A customer shall be eligible for an alternative payment plan if all three (3) of the following circumstances are satisfied:

1. The customer is willing to enter into an alternative payment schedule with respect to all delinquent charges.

2. The customer is not currently in default on any other pre-existing alternative payment plan under this section.

3. The customer has not been in default on their municipal services account for longer than sixty (60) days
B. The customer must comply with the payment plan and remain current as charges accrue in each subsequent billing period. The customer may not request further payment plans for any subsequent unpaid charges while paying delinquent charges pursuant to a payment plan. Where the customer fails to comply with the terms of the payment plan for sixty (60) days or more, meaning that the full agreed upon payment is not made toward Redlands Regular Meeting of 2-4-2025 25 of 995
2 I:\cmo\Ordinances\2975 Ordinance_No._2975_to_amend_RMC_13.12-CLEAN.docx-jm the unpaid delinquent balance on his or her account, the City may discontinue water service per Section 13.12.020 C to the extent authorized by law.

SECTION 2. Severability. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective ofthe fact that any one or more section,subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

SECTION 3. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City and thereafter this ordinance shall take effect as provided by law.

ATTEST: Mario Saucedo, Mayor
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 26 of 995
3 I:\cmo\Ordinances\2975 Ordinance_No._2975_to_amend_RMC_13.12-CLEAN.docx-jm I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly adopted by the City Council at a regular meeting thereof held on the 4th day of February, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 27 of 995
City Council Meeting I. 4.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Ordinance No. 2974 amending Section 2.48.040 of Chapter

2.48 of the Redlands Municipal Code relating to the Traffic and Parking Commission (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Ordinance No. 2974.

RECOMMENDATION:

It is recommended the City Council consider adoption of Ordinance No. 2974, amending Section 2.48.040 of Chapter 2.48 of the Redlands Municipal Code relating to the Traffic and Parking Commission.

DISCUSSION:

The proposed ordinance and staff report prepared for the introduction of this ordinance are available in the City Clerk's office.

ALTERNATIVES:

The City Council may continue this matter to allow additional time to review Ordinance No. 2974.

Redlands Regular Meeting of 2-4-2025 28 of 995
STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Jeanne Donaldson, City Clerk
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
PREPARED BY:

Jeanne Donaldson, City Clerk
Fiscal Impact
Discussion:

Codification: $22/per page affected by the change
Legal Publication: $285
Attachments
Ordinance No. 2974
Redlands Regular Meeting of 2-4-2025 29 of 995
1 I:\cmo\Ordinances\2974_Traffic and Parking Commission-Clean.docx-jm ORDINANCE NO. 2974

AN ORDINANCE OF THE CITY OF REDLANDS AMENDING SECTION

2.48.040 OF CHAPTER 2.48 OF THE REDLANDS MUNICIPAL CODE

RELATING TO THE TRAFFIC AND PARKING COMMISSION
Section 1. Section 2.48.040 of Chapter 2.48 of the Redlands Municipal Code, titled “TRAFFIC AND PARKING COMMISSION,” is hereby amended to read as follows:
“2.48.040: DUTIES
It shall be the duty of the Traffic and Parking Commission to advise the City Engineer, Planning Commission, City Manager, and City Council, and to generally serve as a liaison between the general public and the City Council regarding traffic matters, including:

1. Receiving complaints relating to motorized and non-motorized traffic and parking matters and the enforcement of traffic regulations within public rights-of-way and parking facilities and to recommend ways and means of improving traffic conditions;

2. Reviewing and providing input for traffic reports, studies, and analyses prepared by City staff and consultants related to city-initiated public pedestrian, motorized and nonmotorized transportation, and parking projects not subject to Planning Commission review;

3. Reviewing and making recommendations on city-initiated master plans, projects, and programs related to pedestrian, motorized, non-motorized, and mass transit facilities not subject to Planning Commission review; and

4. Advising the City Council with respect to on-street and public off-street parking, posting of speed limits, traffic calming alternatives, bicycle and pedestrian facilities, and traffic circulation.

The commission shall keep records of all of its acts and proceedings and shall submit all of its recommendations to the City Council and to the City Manager.” Section 2. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section,subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Redlands Regular Meeting of 2-4-2025 30 of 995
2 I:\cmo\Ordinances\2974_Traffic and Parking Commission-Clean.docx-jm Section 3. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect as provided by law.
__________________________
Mario Saucedo, Mayor
ATTEST:
__________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 31 of 995
3 I:\cmo\Ordinances\2974_Traffic and Parking Commission-Clean.docx-jm I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the 4 th day of
February 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 32 of 995
City Council Meeting I. 5.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Ordinance No. 2978 establishing an exhaustion of administrative remedies procedure for challenges to fees, charges, and assessments (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Ordinance No. 2978.

RECOMMENDATION:

It is recommended the City Council consider adoption of Ordinance No. 2978, establishing an exhaustion of administrative remedies procedure for challenges to fees, charges, and assessments
DISCUSSION:

The proposed ordinance and staff report prepared for the introduction of this ordinance are available in the City Clerk's office.

ALTERNATIVES:

The Council may continue this matter to allow additional time to review Ordinance No. 2978.

Redlands Regular Meeting of 2-4-2025 33 of 995
STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Jeanne Donaldson, City Clerk
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
PREPARED BY:

Jeanne Donaldson, City Clerk
Fiscal Impact
Discussion:

Codification: $22/per page affected by the change
Legal Publication: $285
Attachments
Ordinance No. 2978
Redlands Regular Meeting of 2-4-2025 34 of 995
1 I:\cmo\Ordinances\2978_Exhaustion_of_Remedies_Prop_218.docx-jm ORDINANCE NO. 2978

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REDLANDS ADOPTING AN

ADMINISTRATIVE REMEDIES PROCEDURE FOR CHALLENGES TO FEES, CHARGES,

AND ASSESSMENTS
THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:

Section 1. AUTHORITY. This Ordinance is authorized by the City’s authority under California Constitution, article XI, sections 7 (police power) and 9 (utility power) as well as Government Code section 53759.1.

Section 2. CODE AMENDMENT. Chapter 3.04 (“Fiscal Procedures”) of Title 3 (“Revenue and Finance”) of the Redlands Municipal Code is hereby amended to modify the table of contents and to add a new section 3.04.080 to read as follows:
“SECTION:

3.04.010: Contract Signing And Attestation

3.04.020: Bond Requirement Authority

3.04.030: Payments To The City

3.04.040: Unpaid Negotiable Instruments

3.04.050: Handling Charge

3.04.060: Nonnegotiable Instruments

3.04.070: Collection Charge

3.04.080: Exhaustion of Administrative Remedies for Challenges to Fees, Charges and Assessments on Real Property”
…
“3.04.080: EXHAUSTION OF ADMINISTRATIVE REMEDIES FOR
CHALLENGES TO FEES, CHARGES, AND ASSESSMENTS ON REAL PROPERTY:

A. Scope. The duty to exhaust administrative remedies imposed by this section extends to:
a. any fee or charge subject to articles XIII C or XIII D of the California Constitution,
b. any assessment on real property levied by the City, and c. the methodology used to develop and levy such a fee, charge, or assessment.

B. “Hearing” as used in this section means the hearing referenced in paragraph 4 of subsection D of this section.

Redlands Regular Meeting of 2-4-2025 35 of 995
2 I:\cmo\Ordinances\2978_Exhaustion_of_Remedies_Prop_218.docx-jm C. Duty to Exhaust Issues. No person may bring a judicial action or proceeding alleging noncompliance with the California Constitution or other applicable law for any new, increased, or extended fee, charge, or assessment levied by the City, unless that person submitted to the City Clerk a timely, written objection to that fee, charge, or assessment specifying the grounds for alleging noncompliance. The issues raised in any such action or proceeding shall be limited to those raised in such an objection unless a court finds the issue could not have been raised in such an objection by those exercising reasonable diligence.

D. Procedures. The City shall:
(1) Make available to the public any proposed fee, charge, or assessment to which this section is to apply no less than 45 days before the deadline for a ratepayer or assessed property owner to submit an objection pursuant to paragraph 4 of this subsection D. (2) Post on its internet website a written basis for the fee, charge, or assessment, such as a cost of service analysis or an engineer’s report, and include a link to the internet website in the written notice of the Hearing, including, but not limited to, a notice pursuant to subdivision (c) of Section 4 or paragraph (1) of subdivision (a) of Section 6 of Article XIII D of the California Constitution.
(3) Mail the written basis described in paragraph 2 of this subsection D to a ratepayer or property owner on request.
(4) Provide at least 45 days for a ratepayer or assessed property owner to review the proposed fee or assessment and to timely submit to the City Clerk a written objection to that fee, charge, or assessment that specifies the grounds for alleging noncompliance. Any objection shall be submitted before the end of the public comment portion of a Hearing on the rate, charge or assessment.
(5) Include in a written notice of the Hearing, a statement in bold-faced type of 12 points or larger that:
(A) All written objections must be submitted to the City Clerk by the end of public comment period at the Hearing and that a failure to timely object in writing bars any right to challenge that fee, charge, or assessment in court and that any such action will be limited to issues identified in such objections.
(B) All substantive and procedural requirements for submitting an objection to the proposed fee, charge, or assessment such as those specified for a property-related fee under California Constitution, article XIII D, section 6(a) or for an assessment on real property under California Constitution, article XIII D, section 4(e).

E. Council Consideration; City Responses. Before or during the Hearing, the City Council shall consider and the City shall respond in writing to, any timely written objections.

The City Council may adjourn the Hearing to another date if necessary to respond to comments received after the agenda is posted for the meeting at which the Hearing occurs. The City’s responses shall explain the substantive basis for retaining or altering the proposed fee, charge, or Redlands Regular Meeting of 2-4-2025 36 of 995
3 I:\cmo\Ordinances\2978_Exhaustion_of_Remedies_Prop_218.docx-jm assessment in response to written objections, including any reasons to reject requested amendments.

F. City Council Determinations. The City Council, in exercising its legislative discretion, shall determine whether:
(1) The written objections and the City’s response warrant clarifications to the proposed fee, charge, or assessment.
(2) To reduce the proposed fee, charge or assessment.
(3) To further review the proposed fee, charge, or assessment before determining whether clarification or reduction is needed.
(4) To proceed with the Hearing, to continue it, or to abandon the proposal.” Section 3. The City Council finds that adoption of this Ordinance is exempt from CEQA because: (i) it is not a project within the meaning of Public Resources Code, section 21065 because it has no potential to alter the physical environment; (ii) and pursuant to CEQA Guidelines section 15061(b)(3), the so-called “common sense” exemption, for this same reason.

Section 4. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 5. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect as provided by law.
_________________________________
Mario Saucedo, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 37 of 995
4 I:\cmo\Ordinances\2978_Exhaustion_of_Remedies_Prop_218.docx-jm I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the 4 th day of
February 2025, by the following vote:

AYES:

NOES:

ABSENT:
__________________________________
Jeanne Donaldson City Clerk
Redlands Regular Meeting of 2-4-2025 38 of 995
City Council Meeting I. 6.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Agreement with the University of Redlands to participate in the 2024-25 Work-Study Program (Human Resources/Risk Management Director Meteau)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve the agreement with the University of Redlands to participate in the 2024-25 Work-Study Program.

RECOMMENDATION:

Staff recommends the City Council approve the University of Redlands Work-Study Program agreement as it provides a valuable opportunity for college students to learn about municipal government careers while providing supplemental staffing to multiple City departments.

DISCUSSION:

The University of Redlands Work-Study Program is designed to provide eligible students with the opportunity to earn money to help defray their educational costs, while gaining practical work experience. The City of Redlands has been engaging student interns in the past to perform a variety of tasks and supplement the work force in several City departments, including Development Services, Fire, Emergency Management, Library, Police, FCS and the City Manager's Office. The University of Redlands agrees to reimburse the City 60% of a minimum program wage of $16.00 per hour up to the limit of the student's financial aid work award. The attached letter of agreement is for participation in the 2024-25 academic year, which will run from September 2024 to mid-May 2025.

Redlands Regular Meeting of 2-4-2025 39 of 995
ALTERNATIVES:

City Council may choose not to approve the Work-Study Program Letter of Agreement.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Robert J. Meteau Jr., Human Resources/Risk Management Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich-Garcia, City Attorney
Janice McConnell, Assistant City Manager
Fiscal Impact
Fiscal Year: 2024-25
Discussion:

Departments with sufficient funding can request placement of work study students at a cost of 40% of the applicable wage earned by the student. The University of Redlands will provide funding for the remaining 60%.

Attachments
University of Redlands Work Study Contract
Redlands Regular Meeting of 2-4-2025 40 of 995
1 I:\cmo\Agreements\University of Redlands Work Study Program Agreement FY25-0017.docx-jm

OFF-CAMPUS WORK STUDY PROGRAM LETTER OF AGREEMENT
This Letter of Agreement (the “Agreement”) covers an Off-Campus Employer's Participation in the University of Redlands Work Study Program (“Program”).

This Agreement forms the basis of understanding between the University of Redlands (hereinafter known as the “University”) and the Employing Organization specified below (hereinafter known as the “Employer”) in order to delineate the responsibilities and obligations of each party to this Agreement.

Name of Employer:

State Tax Number:

Address:

City of Redlands
P.O. Box 3005, 35 Cajon Street, Suite 200, Redlands, CA 92373 Redlands Regular Meeting of 2-4-2025 41 of 995
2 I:\cmo\Agreements\University of Redlands Work Study Program Agreement FY25-0017.docx-jm

ARTICLE I - GENERAL PROVISIONS
The University agrees:

1. To determine the Employer's eligibility to participate in the Program.

2. To review the Work Study positions offered and determine whether they are appropriate for students.

3. To screen and refer only eligible students to Employer.

4. To provide the Employer and each work study applicant for a Work Study position with adequate information to facilitate proper placement.

5. To reimburse the Employer 60% of a minimum Program wage of $16.50 per hour up to the limit of the student's financial aid work award (gross earnings) for Work Study positions. The University will inform the Employer of each work study student’s total financial aid work award at the beginning of each placement. The University will also monitor each work study student’s gross earnings against their total financial aid work award, on a periodic basis, to ensure that they do not exceed their limit.

The University will inform the Employer when any work study student’s gross earnings are within 75% of their work award limit.

6. To reimburse the Employer within 30 days of the date claim for reimbursement is received by the University.

7. To notify the Employer of any work study student who may become ineligible to participate in the Program.

The Employer agrees:

1. To comply with all Program requirements as stated in this Agreement and the University’s Offcampus program guidelines.

2. To utilize, to the extent the Employer is able, the services of qualified work study students referred by the University, who are eligible to participate in the Program.

3. To submit a completed Employer Position Description Form, which details the following information:
a. The total number of positions available;
b. A job description, including the suggested rate of pay; c. The skills required of the prospective Work Study Employee; d. Desired work schedule (days and hours per week).

4. To interview prospective work study students, if desired, following the execution of this Agreement.

5. Thatthe Employershall not discriminate among work study applicants on the basis ofrace, color,sex, religion, or national origin, or subject any applicant to any other discriminatory practices prohibited by state or federal law.

6. That the Employer shall assure that each Work Study position meets the followingconditions:
a. The hours of employment shall not exceed a maximum of 12 hours per week while classes are in session. Note: Most work study students are limited to an average of 10 hours per week by the amount of their work award. Final exam periods and recognized school breaks are considered “No-Work” periods for students. Note: Exceptions must be cleared with the University’s Student Employment Office.
b. To record and maintain and provide the University with an accurate accounting of hours worked and wages earned on Student Time Sheets and Compensation Forms provided by the University;
Redlands Regular Meeting of 2-4-2025 42 of 995
3 I:\cmo\Agreements\University of Redlands Work Study Program Agreement FY25-0017.docx-jm c. The total gross compensation received by each work study student shall not exceed the total amount authorized by the University. If the Employer permits a work study student to earn monies in excess of the amount for which the work study student is eligible, the Employer is not eligible for any reimbursement of any portion of the excess earnings; d. The work performed by work study students shall not displace employees or replace regular employees who are on strike; involve any partisan or nonpartisan political activity associated with a party in an election for public or party office; benefit primarily members of a limited membership organization such as a credit union, a fraternal or religious order; involve work for an elected official as a political aide or work for an elected official; or involve the construction, operation, or maintenance of any part of a facility used, or to be used, for sectarian instruction of religious worship.
e. To provide the work study student with reasonable training and supervision to adequately perform the work. In addition, the Employer agrees to educate work study students about on-the- job safety and proper reporting procedures. The Employer shall notify the University of any injuries sustained by the work study student(s) during the course of theirduties.

7. That the Employer for the purposes of this Agreement further agreesto:
a. Complete the appropriate INS Form I-9 and W-4 Tax Forms for each work study studenthired; b. Pay directly to work study students their total earned compensation, less appropriate deductions;
c. Assume the cost of any employee benefits, including any contribution due under the State of California Workers' Compensation laws, Federal Social Security laws, and other applicable laws;
d. Submit to the University's Student Employment Office all required payroll information on Student Time Sheets and Compensation Forms to claim reimbursement; e. Claim reimbursement only for wages:
i. paid to work study students certified as eligible by the University; and that do not represent hours of work in excess of the maximum number of hours subject to reimbursement under this Agreement; or for commission, bonuses, or other special compensation paid to the student; or for wages earned or paid but not reported to the University within 45 days; and
ii. for actual hours worked by the work study student. Program compensation shall not include payment for vacation time, holiday pay, sick leave, union dues, jury duty, etc.
f. Make payroll records for work study students, paid under the Program, available to authorized University staff for audit purposes.
g. Provide a brief written evaluation, on a form provided by the University, of the performance of each work study student on an annual basis or upon termination ofemployment.

8. To notify the University of any change affecting the work study student's employment. The University should be notified if a work study student is not performing satisfactorily or if other adjustments are necessary to affect a better working relationship.

9. To comply with SB 1343, California Fair Employment and Housing Act makes specified employment practices unlawful, requiring employers to provide online Harassment and Prevention training to employees. Non-supervisory work study students should receive 1 hour of training and supervisory work study students employees should receive 2 hours of training. Training is required within 6 months of hire date and renewed every two years.

10. The University of Redlands assumes no liability for work study students employed at any off-campus work study location.

Redlands Regular Meeting of 2-4-2025 43 of 995
4 I:\cmo\Agreements\University of Redlands Work Study Program Agreement FY25-0017.docx-jm ARTICLE II – TERMINATION

1. This Agreement shall be subject to the availability of University funds for the Program and the employment needs of Employer.

2. This Agreement may be amended upon mutual written consent of the Employer and the University.

3. This Agreement may be terminated by either party if there isfailure by the other party to comply with the provisions of this Agreement, but only if failure remains uncured thirty (30) days after written notice.

4. This Agreement will remain in effect until terminated on 30 days written notice by either party.

ARTICLE III – INDEMNIFICATION
The Employer agrees to defend, indemnify and hold harmless the University, its officers, agents and employees, from and against any and all liability, loss, expense (including reasonable attorneys’ fees), or claims for injury or damages arising out of this agreement, but only in proportion to and the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of Employer, its officers, agents or employees.

The University shall defend, indemnify, and hold harmless the Employer, its officers, agents, and employees from and against any and all liability, loss, expense (including reasonable attorneys’ fees), or claims for injury or damages arising out of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the University, its officers, agents, or employees.

ARTICLE IV – INSURANCE
The Employer agrees that its general liability insurance and worker’s compensation policies, which has been obtained atitssole cost and expense and which Employer represents meets minimum statutory requirements, will cover University work study students in connection with their employment with Employer.

A certificate of insurance is required which names the University of Redlands and its trustees, officers, officials, employees, students and volunteers as Additional Insureds to the General Liability and/or Automobile Liability (as applicable) on a primary, non-contributory basis. Corresponding Endorsement should be attached to the certificate of insurance.

For more information or questions, contact the University’s Director, Student Employment by calling (909) 748-8240 or writing.

Correspondence should be sent to:

University of Redlands
Attn: Student Employment Office
1200 East Colton Avenue Redlands,
CA 92373

PROVISIONS FOR SIGNATURES BELOW
Redlands Regular Meeting of 2-4-2025 44 of 995
5 I:\cmo\Agreements\University of Redlands Work Study Program Agreement FY25-0017.docx-jm University of Redlands Representative Name:

Professional Title:

Signature:

Date:

Employer Representative Name:

Mario Saucedo
Title: Mayor
Signature:

Date:

ATTEST:

City Clerk
Redlands Regular Meeting of 2-4-2025 45 of 995
City Council Meeting I. 7.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Salary Resolution No. 8662 establishing a Salary Schedule and Compensation Plan for City Employees and rescinding Resolution No. 8650 (Human Resources/Risk Management
Director Meteau)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8662 establishing a Salary Schedule and Compensation Plan for City Employees and rescinding Resolution No. 8650.

RECOMMENDATION:

Staff recommends that City Council approve Salary Resolution No. 8662 establishing a Salary Schedule and Compensation Plan for City Employees and rescind Resolution No. 8650.

DISCUSSION:

Resolution No. 8662 incorporates a salary adjustment for the following classification.

MUED - Salary adjustment to Water Distribution Crewleader position. The Water Distribution Crewleader position has become increasingly difficult to fill due to challenges in attracting qualified candidates in a competitive labor market. The salary adjustment from T61 to T83 (refer to attached Range Tables) will align the Water Distribution Crewleader salary with comparable positions at municipalities and water agencies.

Redlands Regular Meeting of 2-4-2025 46 of 995
ALTERNATIVES:

N/A
STRATEGIC PLAN:

N/A
SUBMITTED BY:

Robert Meteau Jr., Human Resources and Risk Management Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Kisha McDonald, Human Resources Manager
Fiscal Impact
Discussion:

The Crewleader salary increase will be funded through the approved Municipal Utilities and Engineering Department (MUED) budget. The proposed adjustment is expected to result in a fiscal impact ranging from $63,244 to $80,768.

Attachments
Range Tables 24-25
Salary Resolution No. 8662
Redlands Regular Meeting of 2-4-2025 47 of 995
Employee Units Included:

Teamsters
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
T5 NE HOURLY 17.793 18.683 19.617 20.598 21.628 22.277 22.722 MONTHLY 3084 3238 3400 3570 3749 3861 3939
ANNUAL 37010 38861 40804 42844 44986 46336 47262
T6 NE HOURLY 17.971 18.870 19.813 20.804 21.844 22.500 22.949 MONTHLY 3115 3271 3434 3606 3786 3900 3978
ANNUAL 37380 39249 41212 43272 45436 46799 47735
T7 NE HOURLY 18.151 19.059 20.011 21.012 22.063 22.725 23.179 MONTHLY 3146 3303 3469 3642 3824 3939 4018
ANNUAL 37754 39642 41624 43705 45890 47267 48212
T8 NE HOURLY 18.332 19.249 20.212 21.222 22.283 22.952 23.411 MONTHLY 3178 3337 3503 3679 3862 3978 4058
ANNUAL 38132 40038 42040 44142 46349 47740 48694
T9 NE HOURLY 18.516 19.442 20.414 21.434 22.506 23.181 23.645 MONTHLY 3209 3370 3538 3715 3901 4018 4098
ANNUAL 38513 40439 42460 44583 46813 48217 49181
T10 NE HOURLY 18.701 19.636 20.618 21.649 22.731 23.413 23.881 MONTHLY 3242 3404 3574 3752 3940 4058 4139
ANNUAL 38898 40843 42885 45029 47281 48699 49673
T11 NE HOURLY 18.888 19.832 20.824 21.865 22.958 23.647 24.120 MONTHLY 3274 3438 3609 3790 3979 4099 4181
ANNUAL 39287 41251 43314 45480 47754 49186 50170
T12 NE HOURLY 19.077 20.031 21.032 22.084 23.188 23.884 24.361 MONTHLY 3307 3472 3646 3828 4019 4140 4223
ANNUAL 39680 41664 43747 45934 48231 49678 50672
T13 NE HOURLY 19.268 20.231 21.243 22.305 23.420 24.123 24.605 MONTHLY 3340 3507 3682 3866 4059 4181 4265
ANNUAL 40077 42080 44185 46394 48713 50175 51178
T14 NE HOURLY 19.460 20.433 21.455 22.528 23.654 24.364 24.851 MONTHLY 3373 3542 3719 3905 4100 4223 4308
ANNUAL 40477 42501 44626 46858 49201 50677 51690
T15 NE HOURLY 19.655 20.638 21.670 22.753 23.891 24.607 25.100 MONTHLY 3407 3577 3756 3944 4141 4265 4351
ANNUAL 40882 42926 45073 47326 49693 51183 52207
T16 NE HOURLY 19.851 20.844 21.886 22.981 24.130 24.853 25.351 MONTHLY 3441 3613 3794 3983 4182 4308 4394
ANNUAL 41291 43356 45523 47800 50189 51695 52729
T17 NE HOURLY 20.050 21.052 22.105 23.210 24.371 25.102 25.604 MONTHLY 3475 3649 3832 4023 4224 4351 4438
ANNUAL 41704 43789 45979 48278 50691 52212 53256
Effective: July 2024 *Due to rounding, salary schedules are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 48 of 995
Employee Units Included:

Teamsters
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
T18 NE HOURLY 20.250 21.263 22.326 23.442 24.615 25.845 27.138 MONTHLY 3510 3686 3870 4063 4267 4480 4704
ANNUAL 42121 44227 46438 48760 51198 53758 56446
T19 NE HOURLY 20.453 21.476 22.549 23.677 24.861 25.607 26.119 MONTHLY 3545 3722 3909 4104 4309 4438 4527
ANNUAL 42542 44669 46903 49248 51710 53262 54327
T20 NE HOURLY 20.658 21.690 22.775 23.914 25.109 25.863 26.380 MONTHLY 3581 3760 3948 4145 4352 4483 4573
ANNUAL 42968 45116 47372 49740 52227 53794 54870
T21 NE HOURLY 20.864 21.907 23.003 24.153 25.360 26.121 26.644 MONTHLY 3616 3797 3987 4186 4396 4528 4618
ANNUAL 43397 45567 47846 50238 52750 54332 55419
T22 NE HOURLY 21.073 22.126 23.233 24.394 25.614 26.382 26.910 MONTHLY 3653 3835 4027 4228 4440 4573 4664
ANNUAL 43831 46023 48324 50740 53277 54875 55973
T23 NE HOURLY 21.283 22.348 23.465 24.638 25.870 26.646 27.179 MONTHLY 3689 3874 4067 4271 4484 4619 4711
ANNUAL 44270 46483 48807 51248 53810 55424 56533
T24 NE HOURLY 21.496 22.571 23.700 24.885 26.129 26.913 27.451 MONTHLY 3726 3912 4108 4313 4529 4665 4758
ANNUAL 44712 46948 49295 51760 54348 55978 57098
T25 NE HOURLY 21.711 22.797 23.937 25.133 26.390 27.182 27.725 MONTHLY 3763 3951 4149 4356 4574 4712 4806
ANNUAL 45159 47417 49788 52278 54892 56538 57669
T26 NE HOURLY 21.928 23.025 24.176 25.385 26.654 27.454 28.003 MONTHLY 3801 3991 4191 4400 4620 4759 4854
ANNUAL 45611 47892 50286 52800 55440 57104 58246
T27 NE HOURLY 22.148 23.255 24.418 25.639 26.921 27.728 28.283 MONTHLY 3839 4031 4232 4444 4666 4806 4902
ANNUAL 46067 48370 50789 53328 55995 57675 58828
T28 NE HOURLY 22.369 23.488 24.662 25.895 27.190 28.005 28.566 MONTHLY 3877 4071 4275 4488 4713 4854 4951
ANNUAL 46528 48854 51297 53862 56555 58251 59416
T29 NE HOURLY 22.593 23.722 24.909 26.154 27.462 28.286 28.851 MONTHLY 3916 4112 4317 4533 4760 4903 5001
ANNUAL 46993 49343 51810 54400 57120 58834 60011
T30 NE HOURLY 22.819 23.960 25.158 26.416 27.736 28.568 29.140 MONTHLY 3955 4153 4361 4579 4808 4952 5051
ANNUAL 47463 49836 52328 54944 57692 59422 60611
Effective: July 2024 *Due to rounding, salary schedules are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 49 of 995
Employee Units Included:

Teamsters
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
T31 NE HOURLY 23.047 24.199 25.409 26.680 28.014 28.854 29.431 MONTHLY 3995 4195 4404 4624 4856 5001 5101
ANNUAL 47938 50334 52851 55494 58268 60017 61217
T32 NE HOURLY 23.277 24.441 25.663 26.946 28.294 29.143 29.725 MONTHLY 4035 4236 4448 4671 4904 5051 5152
ANNUAL 48417 50838 53380 56049 58851 60617 61829
T33 NE HOURLY 23.510 24.686 25.920 27.216 28.577 29.434 30.023 MONTHLY 4075 4279 4493 4717 4953 5102 5204
ANNUAL 48901 51346 53914 56609 59440 61223 62447
T34 NE HOURLY 23.745 24.933 26.179 27.488 28.863 29.728 30.323 MONTHLY 4116 4322 4538 4765 5003 5153 5256
ANNUAL 49390 51860 54453 57175 60034 61835 63072
T35 NE HOURLY 23.983 25.182 26.441 27.763 29.151 30.026 30.626 MONTHLY 4157 4365 4583 4812 5053 5204 5309
ANNUAL 49884 52378 54997 57747 60634 62453 63702
T36 NE HOURLY 24.223 25.434 26.705 28.041 29.443 30.326 30.932 MONTHLY 4199 4409 4629 4860 5103 5256 5362
ANNUAL 50383 52902 55547 58325 61241 63078 64340
T37 NE HOURLY 24.465 25.688 26.972 28.321 29.737 30.629 31.242 MONTHLY 4241 4453 4675 4909 5154 5309 5415
ANNUAL 50887 53431 56103 58908 61853 63709 64983
T38 NE HOURLY 24.709 25.945 27.242 28.604 30.034 30.935 31.554 MONTHLY 4283 4497 4722 4958 5206 5362 5469
ANNUAL 51396 53965 56664 59497 62472 64346 65633
T39 NE HOURLY 24.957 26.204 27.515 28.890 30.335 31.245 31.870 MONTHLY 4326 4542 4769 5008 5258 5416 5524
ANNUAL 51910 54505 57230 60092 63096 64989 66289
T40 NE HOURLY 25.206 26.466 27.790 29.179 30.638 31.557 32.188 MONTHLY 4369 4588 4817 5058 5311 5470 5579
ANNUAL 52429 55050 57803 60693 63727 65639 66952
T41 NE HOURLY 25.458 26.731 28.068 29.471 30.945 31.873 32.510 MONTHLY 4413 4633 4865 5108 5364 5525 5635
ANNUAL 52953 55601 58381 61300 64365 66296 67621
T42 NE HOURLY 25.713 26.998 28.348 29.766 31.254 32.192 32.835 MONTHLY 4457 4680 4914 5159 5417 5580 5691
ANNUAL 53482 56157 58964 61913 65008 66959 68298
T43 NE HOURLY 25.970 27.268 28.632 30.063 31.567 32.514 33.164 MONTHLY 4501 4727 4963 5211 5472 5636 5748
ANNUAL 54017 56718 59554 62532 65658 67628 68981
Effective: July 2024 *Due to rounding, salary schedules are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 50 of 995
Employee Units Included:

Teamsters
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
T44 NE HOURLY 26.230 27.541 28.918 30.364 31.882 32.839 33.495 MONTHLY 4546 4774 5012 5263 5526 5692 5806
ANNUAL 54557 57285 60150 63157 66315 68304 69670
T45 NE HOURLY 26.492 27.816 29.207 30.668 32.201 33.167 33.830 MONTHLY 4592 4822 5063 5316 5582 5749 5864
ANNUAL 55103 57858 60751 63789 66978 68987 70367
T46 NE HOURLY 26.757 28.095 29.499 30.974 32.523 33.499 34.169 MONTHLY 4638 4870 5113 5369 5637 5806 5923
ANNUAL 55654 58437 61359 64427 67648 69677 71071
T47 NE HOURLY 27.024 28.376 29.794 31.284 32.848 33.834 34.510 MONTHLY 4684 4918 5164 5423 5694 5865 5982
ANNUAL 56211 59021 61972 65071 68324 70374 71782
T48 NE HOURLY 27.295 28.659 30.092 31.597 33.177 34.172 34.855 MONTHLY 4731 4968 5216 5477 5751 5923 6042
ANNUAL 56773 59611 62592 65722 69008 71078 72499
T49 NE HOURLY 27.568 28.946 30.393 31.913 33.508 34.514 35.204 MONTHLY 4778 5017 5268 5532 5808 5982 6102
ANNUAL 57340 60207 63218 66379 69698 71789 73224
T50 NE HOURLY 27.843 29.235 30.697 32.232 33.844 34.859 35.556 MONTHLY 4826 5067 5321 5587 5866 6042 6163
ANNUAL 57914 60810 63850 67043 70395 72506 73957
T51 NE HOURLY 28.122 29.528 31.004 32.554 34.182 35.207 35.912 MONTHLY 4874 5118 5374 5643 5925 6103 6225
ANNUAL 58493 61418 64489 67713 71099 73232 74696
T52 NE HOURLY 28.403 29.823 31.314 32.880 34.524 35.560 36.271 MONTHLY 4923 5169 5428 5699 5984 6164 6287
ANNUAL 59078 62032 65133 68390 71810 73964 75443
T53 NE HOURLY 28.687 30.121 31.627 33.209 34.869 35.915 36.633 MONTHLY 4972 5221 5482 5756 6044 6225 6350
ANNUAL 59669 62652 65785 69074 72528 74703 76198
T54 NE HOURLY 28.974 30.422 31.944 33.541 35.218 36.274 37.000 MONTHLY 5022 5273 5537 5814 6104 6288 6413
ANNUAL 60265 63279 66443 69765 73253 75451 76960
T55 NE HOURLY 29.263 30.727 32.263 33.876 35.570 36.637 37.370 MONTHLY 5072 5326 5592 5872 6165 6350 6477
ANNUAL 60868 63911 67107 70462 73985 76205 77729
T56 NE HOURLY 29.556 31.034 32.586 34.215 35.926 37.003 37.743 MONTHLY 5123 5379 5648 5931 6227 6414 6542
ANNUAL 61477 64551 67778 71167 74725 76967 78506
Effective: July 2024 *Due to rounding, salary schedules are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 51 of 995
Employee Units Included:

Teamsters
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
T57 NE HOURLY 29.852 31.344 32.911 34.557 36.285 37.373 38.121 MONTHLY 5174 5433 5705 5990 6289 6478 6608
ANNUAL 62091 65196 68456 71879 75473 77737 79291
T58 NE HOURLY 30.150 31.658 33.241 34.903 36.648 37.747 38.502 MONTHLY 5226 5487 5762 6050 6352 6543 6674
ANNUAL 62712 65848 69140 72597 76227 78514 80084
T59 NE HOURLY 30.452 31.974 33.573 35.252 37.014 38.125 38.887 MONTHLY 5278 5542 5819 6110 6416 6608 6740
ANNUAL 63340 66506 69832 73323 76990 79299 80885
T60 NE HOURLY 30.756 32.294 33.909 35.604 37.384 38.506 39.276 MONTHLY 5331 5598 5878 6171 6480 6674 6808
ANNUAL 63973 67172 70530 74057 77759 80092 81694
T61 NE HOURLY 31.064 32.617 34.248 35.960 37.758 38.891 39.669 MONTHLY 5384 5654 5936 6233 6545 6741 6876
ANNUAL 64613 67843 71235 74797 78537 80893 82511
T62 NE HOURLY 31.374 32.943 34.590 36.320 38.136 39.280 40.065 MONTHLY 5438 5710 5996 6295 6610 6809 6945
ANNUAL 65259 68522 71948 75545 79322 81702 83336
T63 NE HOURLY 31.688 33.273 34.936 36.683 38.517 39.673 40.466 MONTHLY 5493 5767 6056 6358 6676 6877 7014
ANNUAL 65911 69207 72667 76301 80116 82519 84170
T64 NE HOURLY 32.005 33.605 35.286 37.050 38.902 40.069 40.871 MONTHLY 5548 5825 6116 6422 6743 6945 7084
T65 NE HOURLY 32.325 33.941 35.638 37.420 39.291 40.470 41.279 MONTHLY 5603 5883 6177 6486 6810 7015 7155
ANNUAL 67236 70598 74128 77834 81726 84178 85861
T66 NE HOURLY 32.648 34.281 35.995 37.795 39.684 40.875 41.692 MONTHLY 5659 5942 6239 6551 6879 7085 7227
ANNUAL 67909 71304 74869 78613 82543 85020 86720
T67 NE HOURLY 32.975 34.624 36.355 38.172 40.081 41.284 42.109 MONTHLY 5716 6001 6301 6617 6947 7156 7299
ANNUAL 68588 72017 75618 79399 83369 85870 87587
T68 NE HOURLY 33.305 34.970 36.718 38.554 40.482 41.696 42.530 MONTHLY 5773 6061 6365 6683 7017 7227 7372
ANNUAL 69273 72737 76374 80193 84202 86728 88463
T69 NE HOURLY 33.638 35.319 37.085 38.940 40.887 42.113 42.956 MONTHLY 5831 6122 6428 6750 7087 7300 7446
ANNUAL 69966 73465 77138 80995 85044 87596 89348
Effective: July 2024 *Due to rounding, salary schedules are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 52 of 995
Employee Units Included:

Teamsters
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
T70 NE HOURLY 33.974 35.673 37.456 39.329 41.296 42.534 43.385 MONTHLY 5889 6183 6492 6817 7158 7373 7520
ANNUAL 70666 74199 77909 81805 85895 88472 90241
T71 NE HOURLY 34.314 36.029 37.831 39.722 41.709 42.960 43.819 MONTHLY 5948 6245 6557 6885 7229 7446 7595
ANNUAL 71373 74941 78688 82623 86754 89356 91144
T72 NE HOURLY 34.657 36.390 38.209 40.120 42.126 43.389 44.257 MONTHLY 6007 6308 6623 6954 7302 7521 7671
ANNUAL 72086 75691 79475 83449 87621 90250 92055
T73 NE HOURLY 35.003 36.754 38.591 40.521 42.547 43.823 44.700 MONTHLY 6067 6371 6689 7024 7375 7596 7748
ANNUAL 72807 76447 80270 84283 88498 91152 92976
T74 NE HOURLY 35.353 37.121 38.977 40.926 42.972 44.262 45.147 MONTHLY 6128 6434 6756 7094 7449 7672 7825
ANNUAL 73535 77212 81073 85126 89383 92064 93905
T75 NE HOURLY 35.707 37.492 39.367 41.335 43.402 44.704 45.598 MONTHLY 6189 6499 6824 7165 7523 7749 7904
ANNUAL 74271 77984 81883 85977 90276 92985 94844
T76 NE HOURLY 36.064 37.867 39.761 41.749 43.836 45.151 46.054 MONTHLY 6251 6564 6892 7236 7598 7826 7983
ANNUAL 75013 78764 82702 86837 91179 93914 95793
T77 NE HOURLY 36.425 38.246 40.158 42.166 44.274 45.603 46.515 MONTHLY 6314 6629 6961 7309 7674 7904 8063
ANNUAL 75763 79552 83529 87706 92091 94854 96751
T78 NE HOURLY 36.789 38.628 40.560 42.588 44.717 46.059 46.980 MONTHLY 6377 6696 7030 7382 7751 7984 8143
ANNUAL 76521 80347 84364 88583 93012 95802 97718
T79 NE HOURLY 37.157 39.015 40.965 43.014 45.164 46.519 47.450 MONTHLY 6441 6763 7101 7456 7828 8063 8225
ANNUAL 77286 81151 85208 89468 93942 96760 98695
T80 NE HOURLY 37.528 39.405 41.375 43.444 45.616 46.985 47.924 MONTHLY 6505 6830 7172 7530 7907 8144 8307
ANNUAL 78059 81962 86060 90363 94881 97728 99682
T81 NE HOURLY 37.904 39.799 41.789 43.878 46.072 47.454 48.403 MONTHLY 6570 6898 7243 7606 7986 8225 8390
ANNUAL 78840 82782 86921 91267 95830 98705 100679
T82 NE HOURLY 38.283 40.197 42.207 44.317 46.533 47.929 48.887 MONTHLY 6636 6967 7316 7682 8066 8308 8474
ANNUAL 79628 83610 87790 92179 96788 99692 101686
Effective: July 2024 *Due to rounding, salary schedules are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 53 of 995
Employee Units Included:

Teamsters
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
T83 NE HOURLY 38.666 40.599 42.629 44.760 46.998 48.408 49.376 MONTHLY 6702 7037 7389 7758 8146 8391 8559
ANNUAL 80424 84446 88668 93101 97756 100689 102703
T84 NE HOURLY 39.052 41.005 43.055 45.208 47.468 48.892 49.870 MONTHLY 6769 7108 7463 7836 8228 8475 8644
ANNUAL 81229 85290 89555 94032 98734 101696 103730
T85 NE HOURLY 39.443 41.415 43.486 45.660 47.943 49.381 50.369 MONTHLY 6837 7179 7538 7914 8310 8559 8731
ANNUAL 82041 86143 90450 94973 99721 102713 104767
T86 NE HOURLY 39.837 41.829 43.920 46.117 48.422 49.875 50.873 MONTHLY 6905 7250 7613 7994 8393 8645 8818
ANNUAL 82861 87004 91355 95922 100718 103740 105815
T87 NE HOURLY 40.236 42.247 44.360 46.578 48.907 50.374 51.381 MONTHLY 6974 7323 7689 8073 8477 8731 8906
ANNUAL 83690 87874 92268 96882 101726 104777 106873
T88 NE HOURLY 40.638 42.670 44.803 47.043 49.396 50.877 51.895 MONTHLY 7044 7396 7766 8154 8562 8819 8995
ANNUAL 84527 88753 93191 97850 102743 105825 107942
T89 NE HOURLY 41.044 43.096 45.251 47.514 49.890 51.386 52.414 MONTHLY 7114 7470 7844 8236 8648 8907 9085
ANNUAL 85372 89641 94123 98829 103770 106883 109021
T90 NE HOURLY 41.455 43.527 45.704 47.989 50.388 51.900 52.938 MONTHLY 7185 7545 7922 8318 8734 8996 9176
ANNUAL 86226 90537 95064 99817 104808 107952 110111
T91 NE HOURLY 41.869 43.963 46.161 48.469 50.892 52.419 53.468 MONTHLY 7257 7620 8001 8401 8821 9086 9268
ANNUAL 87088 91442 96015 100815 105856 109032 111212
T92 NE HOURLY 42.288 44.402 46.622 48.954 51.401 52.943 54.002 MONTHLY 7330 7696 8081 8485 8910 9177 9360
ANNUAL 87959 92357 96975 101823 106915 110122 112325
T93 NE HOURLY 42.711 44.846 47.089 49.443 51.915 53.473 54.542 MONTHLY 7403 7773 8162 8570 8999 9269 9454
ANNUAL 88839 93280 97944 102842 107984 111223 113448
T94 NE HOURLY 43.138 45.295 47.560 49.938 52.434 54.007 55.088 MONTHLY 7477 7851 8244 8656 9089 9361 9549
ANNUAL 89727 94213 98924 103870 109064 112336 114582
T95 NE HOURLY 43.569 45.748 48.035 50.437 52.959 54.548 55.639 MONTHLY 7552 7930 8326 8742 9180 9455 9644
ANNUAL 90624 95155 99913 104909 110154 113459 115728
Effective: July 2024 *Due to rounding, salary schedules are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 54 of 995
Employee Units Included:

Teamsters
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
T96 NE HOURLY 44.005 46.205 48.516 50.941 53.488 56.163 57.286 MONTHLY 7628 8009 8409 8830 9271 9735 9930
ANNUAL 91530 96107 100912 105958 111256 116819 119155
T97 NE HOURLY 44.445 46.667 49.001 51.451 54.023 55.644 56.757 MONTHLY 7704 8089 8493 8918 9364 9645 9838
ANNUAL 92446 97068 101921 107018 112368 115739 118054
T98 NE HOURLY 44.890 47.134 49.491 51.965 54.563 56.200 57.324 MONTHLY 7781 8170 8578 9007 9458 9741 9936
ANNUAL 93370 98039 102941 108088 113492 116897 119235
T99 NE HOURLY 45.338 47.605 49.986 52.485 55.109 56.762 57.898 MONTHLY 7859 8252 8664 9097 9552 9839 10036
ANNUAL 94304 99019 103970 109169 114627 118066 120427
T100 NE HOURLY 45.792 48.081 50.485 53.010 55.660 57.330 58.477 MONTHLY 7937 8334 8751 9188 9648 9937 10136
ANNUAL 95247 100009 105010 110260 115773 119246 121631
Effective: July 2024 *Due to rounding, salary schedules are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 55 of 995
Employee Units Included:

Redlands Civilian Safety Employees Association
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
CS10 NE HOURLY 17.752 18.639 19.571 20.550 21.577 22.224 22.669 MONTHLY 3077 3231 3392 3562 3740.04 3852 3929
ANNUAL 36923 38769 40708 42743 44880 46227 47151
CS11 NE HOURLY 17.929 18.826 19.767 20.755 21.793 22.447 22.896 MONTHLY 3108 3263 3426 3598 3777 3891 3969
ANNUAL 37293 39157 41115 43171 45329 46689 47623
CS12 NE HOURLY 18.108 19.014 19.964 20.963 22.011 22.671 23.125 MONTHLY 3139 3296 3461 3634 3815 3930 4008
ANNUAL 37665 39549 41526 43602 45783 47156 48099
CS13 NE HOURLY 18.289 19.204 20.164 21.172 22.231 22.898 23.356 MONTHLY 3170 3329 3495 3670 3853 3969 4048
ANNUAL 38042 39944 41941 44038 46240 47628 48580
CS14 NE HOURLY 18.472 19.396 20.366 21.384 22.453 23.127 23.589 MONTHLY 3202 3362 3530 3707 3892 4009 4089
ANNUAL 38423 40344 42361 44479 46703 48104 49066
CS15 NE HOURLY 18.657 19.590 20.569 21.598 22.678 23.358 23.825 MONTHLY 3234 3396 3565 3744 3931 4049 4130
ANNUAL 38807 40747 42784 44924 47170 48585 49557
CS16 NE HOURLY 18.844 19.786 20.775 21.814 22.905 23.592 24.064 MONTHLY 3266 3430 3601 3781 3970 4089 4171
ANNUAL 39195 41155 43212 45373 47642 49071 50052
CS17 NE HOURLY 19.032 19.984 20.983 22.032 23.134 23.828 24.304 MONTHLY 3299 3464 3637 3819 4010 4130 4213
ANNUAL 39587 41566 43644 45827 48118 49561 50553
CS18 NE HOURLY 19.222 20.184 21.193 22.252 23.365 24.066 24.547 MONTHLY 3332 3498 3673 3857 4050 4171 4255
ANNUAL 39983 41982 44081 46285 48599 50057 51058
CS19 NE HOURLY 19.415 20.385 21.405 22.475 23.599 24.307 24.793 MONTHLY 3365 3533 3710 3896 4090 4213 4297
ANNUAL 40382 42402 44522 46748 49085 50558 51569
CS20 NE HOURLY 19.609 20.589 21.619 22.700 23.835 24.550 25.041 MONTHLY 3399 3569 3747 3935 4131 4255 4340
ANNUAL 40786 42826 44967 47215 49576 51063 52085
CS21 NE HOURLY 19.805 20.795 21.835 22.927 24.073 24.795 25.291 MONTHLY 3433 3604 3785 3974 4173 4298 4384
ANNUAL 41194 43254 45417 47687 50072 51574 52605
CS22 NE HOURLY 20.003 21.003 22.053 23.156 24.314 25.043 25.544 MONTHLY 3467 3641 3823 4014 4214 4341 4428
ANNUAL 41606 43686 45871 48164 50572 52090 53131
Effective July 2024 *Due to rounding, salary are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 56 of 995
Employee Units Included:

Redlands Civilian Safety Employees Association
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
CS23 NE HOURLY 20.203 21.213 22.274 23.387 24.557 25.294 25.799 MONTHLY 3502 3677 3861 4054 4257 4384 4472
ANNUAL 42022 44123 46329 48646 51078 52611 53663
CS24 NE HOURLY 20.405 21.425 22.496 23.621 24.802 25.546 26.057 MONTHLY 3537 3714 3899 4094 4299 4428 4517
ANNUAL 42442 44564 46793 49132 51589 53137 54199
CS25 NE HOURLY 20.609 21.639 22.721 23.858 25.050 25.802 26.318 MONTHLY 3572 3751 3938 4135 4342 4472 4562
ANNUAL 42867 45010 47261 49624 52105 53668 54741
CS26 NE HOURLY 20.815 21.856 22.949 24.096 25.301 26.060 26.581 MONTHLY 3608 3788 3978 4177 4385 4517 4607
ANNUAL 43295 45460 47733 50120 52626 54205 55289
CS27 NE HOURLY 21.023 22.074 23.178 24.337 25.554 26.321 26.847 MONTHLY 3644 3826 4018 4218 4429 4562 4653
ANNUAL 43728 45915 48211 50621 53152 54747 55842
CS28 NE HOURLY 21.234 22.295 23.410 24.580 25.809 26.584 27.115 MONTHLY 3680 3864 4058 4261 4474 4608 4700
ANNUAL 44166 46374 48693 51127 53684 55294 56400
CS29 NE HOURLY 21.446 22.518 23.644 24.826 26.068 26.850 27.387 MONTHLY 3717 3903 4098 4303 4518 4654 4747
ANNUAL 44607 46838 49180 51639 54221 55847 56964
CS30 NE HOURLY 21.660 22.743 23.880 25.075 26.328 27.118 27.660 MONTHLY 3754 3942 4139 4346 4564 4700 4794
ANNUAL 45053 47306 49671 52155 54763 56406 57534
CS31 NE HOURLY 21.877 22.971 24.119 25.325 26.592 27.389 27.937 MONTHLY 3792 3982 4181 4390 4609 4747 4842
ANNUAL 45504 47779 50168 52677 55310 56970 58109
CS32 NE HOURLY 22.096 23.200 24.360 25.579 26.857 27.663 28.216 MONTHLY 3830 4021 4222 4434 4655 4795 4891
ANNUAL 45959 48257 50670 53203 55863 57539 58690
CS33 NE HOURLY 22.317 23.432 24.604 25.834 27.126 27.940 28.499 MONTHLY 3868 4062 4265 4478 4702 4843 4940
ANNUAL 46419 48740 51176 53735 56422 58115 59277
CS34 NE HOURLY 22.540 23.667 24.850 26.093 27.397 28.219 28.784 MONTHLY 3907 4102 4307 4523 4749 4891 4989
ANNUAL 46883 49227 51688 54273 56986 58696 59870
CS35 NE HOURLY 22.765 23.903 25.099 26.354 27.671 28.501 29.071 MONTHLY 3946 4143 4350 4568 4796 4940 5039
ANNUAL 47352 49719 52205 54815 57556 59283 60469
Effective July 2024 *Due to rounding, salary are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 57 of 995
Employee Units Included:

Redlands Civilian Safety Employees Association
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
CS36 NE HOURLY 22.993 24.142 25.350 26.617 27.948 28.786 29.362 MONTHLY 3985 4185 4394 4614 4844 4990 5089
ANNUAL 47825 50216 52727 55364 58132 59876 61073
CS37 NE HOURLY 23.223 24.384 25.603 26.883 28.227 29.074 29.656 MONTHLY 4025 4227 4438 4660 4893 5040 5140
ANNUAL 48303 50719 53254 55917 58713 60474 61684
CS38 NE HOURLY 23.455 24.628 25.859 27.152 28.510 29.365 29.952 MONTHLY 4066 4269 4482 4706 4942 5090 5192
ANNUAL 48786 51226 53787 56476 59300 61079 62301
CS39 NE HOURLY 23.690 24.874 26.118 27.424 28.795 29.659 30.252 MONTHLY 4106 4311 4527 4753 4991 5141 5244
ANNUAL 49274 51738 54325 57041 59893 61690 62924
CS40 NE HOURLY 23.926 25.123 26.379 27.698 29.083 29.955 30.554 MONTHLY 4147 4355 4572 4801 5041 5192 5296
ANNUAL 49767 52255 54868 57612 60492 62307 63553
CS41 NE HOURLY 24.166 25.374 26.643 27.975 29.374 30.255 30.860 MONTHLY 4189 4398 4618 4849 5091 5244 5349
ANNUAL 50265 52778 55417 58188 61097 62930 64189
CS42 NE HOURLY 24.407 25.628 26.909 28.255 29.667 30.557 31.168 MONTHLY 4231 4442 4664 4897 5142 5297 5403
ANNUAL 50767 53306 55971 58770 61708 63559 64830
CS43 NE HOURLY 24.651 25.884 27.178 28.537 29.964 30.863 31.480 MONTHLY 4273 4487 4711 4946 5194 5350 5457
ANNUAL 51275 53839 56531 59357 62325 64195 65479
CS44 NE HOURLY 24.898 26.143 27.450 28.822 30.264 31.172 31.795 MONTHLY 4316 4531 4758 4996 5246 5403 5511
ANNUAL 51788 54377 57096 59951 62948 64837 66134
CS45 NE HOURLY 25.147 26.404 27.724 29.111 30.566 31.483 32.113 MONTHLY 4359 4577 4806 5046 5298 5457 5566
ANNUAL 52306 54921 57667 60550 63578 65485 66795
CS46 NE HOURLY 25.398 26.668 28.002 29.402 30.872 31.798 32.434 MONTHLY 4402 4623 4854 5096 5351 5512 5622
ANNUAL 52829 55470 58244 61156 64214 66140 67463
CS47 NE HOURLY 25.652 26.935 28.282 29.696 31.181 32.116 32.758 MONTHLY 4446 4669 4902 5147 5405 5567 5678
ANNUAL 53357 56025 58826 61767 64856 66801 68137
CS48 NE HOURLY 25.909 27.204 28.565 29.993 31.492 32.437 33.086 MONTHLY 4491 4715 4951 5199 5459 5622 5735
ANNUAL 53891 56585 59414 62385 65504 67469 68819
Effective July 2024 *Due to rounding, salary are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 58 of 995
Employee Units Included:

Redlands Civilian Safety Employees Association
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
CS49 NE HOURLY 26.168 27.476 28.850 30.293 31.807 32.762 33.417 MONTHLY 4536 4763 5001 5251 5513 5679 5792
ANNUAL 54429 57151 60008 63009 66159 68144 69507
CS50 NE HOURLY 26.430 27.751 29.139 30.596 32.125 33.089 33.751 MONTHLY 4581 4810 5051 5303 5568 5735 5850
ANNUAL 54974 57722 60609 63639 66821 68826 70202
CS51 NE HOURLY 26.694 28.029 29.430 30.902 32.447 33.420 34.088 MONTHLY 4627 4858 5101 5356 5624 5793 5909
ANNUAL 55523 58300 61215 64275 67489 69514 70904
CS52 NE HOURLY 26.961 28.309 29.724 31.211 32.771 33.754 34.429 MONTHLY 4673 4907 5152 5410 5680 5851 5968
ANNUAL 56079 58883 61827 64918 68164 70209 71613
CS53 NE HOURLY 27.231 28.592 30.022 31.523 33.099 34.092 34.774 MONTHLY 4720 4956 5204 5464 5737 5909 6027
ANNUAL 56639 59471 62445 65567 68846 70911 72329
CS54 NE HOURLY 27.503 28.878 30.322 31.838 33.430 34.433 35.121 MONTHLY 4767 5006 5256 5519 5795 5968 6088
ANNUAL 57206 60066 63069 66223 69534 71620 73053
CS55 NE HOURLY 27.778 29.167 30.625 32.156 33.764 34.777 35.473 MONTHLY 4815 5056 5308 5574 5852 6028 6149
ANNUAL 57778 60667 63700 66885 70229 72336 73783
CS56 NE HOURLY 28.056 29.458 30.931 32.478 34.102 35.125 35.827 MONTHLY 4863 5106 5361 5630 5911 6088 6210
ANNUAL 58356 61274 64337 67554 70932 73060 74521
CS57 NE HOURLY 28.336 29.753 31.241 32.803 34.443 35.476 36.186 MONTHLY 4912 5157 5415 5686 5970 6149 6272
ANNUAL 58939 61886 64981 68230 71641 73790 75266
CS58 NE HOURLY 28.620 30.051 31.553 33.131 34.787 35.831 36.547 MONTHLY 4961 5209 5469 5743 6030 6211 6335
ANNUAL 59529 62505 65630 68912 72357 74528 76019
CS59 NE HOURLY 28.906 30.351 31.869 33.462 35.135 36.189 36.913 MONTHLY 5010 5261 5524 5800 6090 6273 6398
ANNUAL 60124 63130 66287 69601 73081 75273 76779
CS60 NE HOURLY 29.195 30.655 32.187 33.797 35.486 36.551 37.282 MONTHLY 5060 5313 5579 5858 6151 6336 6462
ANNUAL 60725 63761 66950 70297 73812 76026 77547
CS61 NE HOURLY 29.487 30.961 32.509 34.135 35.841 36.917 37.655 MONTHLY 5111 5367 5635 5917 6212 6399 6527
ANNUAL 61332 64399 67619 71000 74550 76786 78322
Effective July 2024 *Due to rounding, salary are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 59 of 995
Employee Units Included:

Redlands Civilian Safety Employees Association
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
CS62 NE HOURLY 29.782 31.271 32.834 34.476 36.200 37.286 38.031 MONTHLY 5162 5420 5691 5976 6275 6463 6592
ANNUAL 61946 65043 68295 71710 75295 77554 79105
CS63 NE HOURLY 30.079 31.583 33.163 34.821 36.562 37.659 38.412 MONTHLY 5214 5474 5748 6036 6337 6527 6658
ANNUAL 62565 65694 68978 72427 76048 78330 79896
CS64 NE HOURLY 30.380 31.899 33.494 35.169 36.927 38.035 38.796 MONTHLY 5266 5529 5806 6096 6401 6593 6725
ANNUAL 63191 66350 69668 73151 76809 79113 80695
CS65 NE HOURLY 30.684 32.218 33.829 35.521 37.297 38.416 39.184 MONTHLY 5319 5584 5864 6157 6465 6659 6792
ANNUAL 63823 67014 70365 73883 77577 79904 81502
CS66 NE HOURLY 30.991 32.540 34.167 35.876 37.670 38.800 39.576 MONTHLY 5372 5640 5922 6218 6529 6725 6860
ANNUAL 64461 67684 71068 74622 78353 80703 82317
CS67 NE HOURLY 31.301 32.866 34.509 36.235 38.046 39.188 39.971 MONTHLY 5425 5697 5982 6281 6595 6793 6928
ANNUAL 65106 68361 71779 75368 79136 81510 83141
CS68 NE HOURLY 31.614 33.194 34.854 36.597 38.427 39.580 40.371 MONTHLY 5480 5754 6041 6343 6661 6860 6998
ANNUAL 65757 69045 72497 76122 79928 82326 83972
CS69 NE HOURLY 31.930 33.526 35.203 36.963 38.811 39.975 40.775 MONTHLY 5535 5811 6102 6407 6727 6929 7068
ANNUAL 66414 69735 73222 76883 80727 83149 84812
CS70 NE HOURLY 32.249 33.862 35.555 37.333 39.199 40.375 41.183 MONTHLY 5590 5869 6163 6471 6795 6998 7138
ANNUAL 67078 70432 73954 77652 81534 83980 85660
CS71 NE HOURLY 32.572 34.200 35.910 37.706 39.591 40.779 41.594 MONTHLY 5646 5928 6224 6536 6862 7068 7210
ANNUAL 67749 71137 74693 78428 82350 84820 86516
CS72 NE HOURLY 32.897 34.542 36.269 38.083 39.987 41.187 42.010 MONTHLY 5702 5987 6287 6601 6931 7139 7282
ANNUAL 68427 71848 75440 79212 83173 85668 87382
CS73 NE HOURLY 33.226 34.888 36.632 38.464 40.387 41.599 42.430 MONTHLY 5759 6047 6350 6667 7000 7210 7355
ANNUAL 69111 72566 76195 80005 84005 86525 88255
CS74 NE HOURLY 33.559 35.237 36.998 38.848 40.791 42.015 42.855 MONTHLY 5817 6108 6413 6734 7070 7283 7428
ANNUAL 69802 73292 76957 80805 84845 87390 89138
Effective July 2024 *Due to rounding, salary are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 60 of 995
Employee Units Included:

Redlands Civilian Safety Employees Association
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
CS75 NE HOURLY 33.894 35.589 37.368 39.237 41.199 42.435 43.283 MONTHLY 5875 6169 6477 6801 7141 7355 7502
ANNUAL 70500 74025 77726 81613 85693 88264 90029
CS76 NE HOURLY 34.233 35.945 37.742 39.629 41.611 42.859 43.716 MONTHLY 5934 6230 6542 6869 7213 7429 7577
ANNUAL 71205 74765 78504 82429 86550 89147 90930
CS77 NE HOURLY 34.576 36.304 38.120 40.026 42.027 43.288 44.153 MONTHLY 5993 6293 6607 6938 7285 7503 7653
ANNUAL 71917 75513 79289 83253 87416 90038 91839
CS78 NE HOURLY 34.921 36.667 38.501 40.426 42.447 43.720 44.595 MONTHLY 6053 6356 6673 7007 7357 7578 7730
ANNUAL 72636 76268 80082 84086 88290 90939 92757
CS79 NE HOURLY 35.271 37.034 38.886 40.830 42.872 44.158 45.041 MONTHLY 6114 6419 6740 7077 7431 7654 7807
ANNUAL 73363 77031 80882 84926 89173 91848 93685
CS80 NE HOURLY 35.623 37.404 39.275 41.238 43.300 44.599 45.491 MONTHLY 6175 6483 6808 7148 7505 7731 7885
ANNUAL 74096 77801 81691 85776 90065 92766 94622
CS81 NE HOURLY 35.979 37.778 39.667 41.651 43.733 45.045 45.946 MONTHLY 6236 6548 6876 7219 7580 7808 7964
ANNUAL 74837 78579 82508 86633 90965 93694 95568
CS82 NE HOURLY 36.339 38.156 40.064 42.067 44.171 45.496 46.406 MONTHLY 6299 6614 6944 7292 7656 7886 8044
ANNUAL 75586 79365 83333 87500 91875 94631 96524
CS83 NE HOURLY 36.703 38.538 40.465 42.488 44.612 45.951 46.870 MONTHLY 6362 6680 7014 7365 7733 7965 8124
ANNUAL 76341 80159 84166 88375 92794 95577 97489
CS84 NE HOURLY 37.070 38.923 40.869 42.913 45.058 46.410 47.338 MONTHLY 6425 6747 7084 7438 7810 8044 8205
ANNUAL 77105 80960 85008 89259 93721 96533 98464
CS85 NE HOURLY 37.440 39.312 41.278 43.342 45.509 46.874 47.812 MONTHLY 6490 6814 7155 7513 7888 8125 8287
ANNUAL 77876 81770 85858 90151 94659 97498 99448
CS86 NE HOURLY 37.815 39.705 41.691 43.775 45.964 47.343 48.290 MONTHLY 6555 6882 7226 7588 7967 8206 8370
ANNUAL 78655 82587 86717 91053 95605 98473 100443
CS87 NE HOURLY 38.193 40.103 42.108 44.213 46.424 47.816 48.773 MONTHLY 6620 6951 7299 7664 8047 8288 8454
ANNUAL 79441 83413 87584 91963 96561 99458 101447
Effective July 2024 *Due to rounding, salary are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 61 of 995
Employee Units Included:

Redlands Civilian Safety Employees Association
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
CS88 NE HOURLY 38.575 40.504 42.529 44.655 46.888 48.295 49.260 MONTHLY 6686 7021 7372 7740 8127 8371 8538
ANNUAL 80236 84247 88460 92883 97527 100453 102462
CS89 NE HOURLY 38.961 40.909 42.954 45.102 47.357 48.778 49.753 MONTHLY 6753 7091 7445 7818 8209 8455 8624
ANNUAL 81038 85090 89344 93812 98502 101457 103486
CS90 NE HOURLY 39.350 41.318 43.384 45.553 47.830 49.265 50.251 MONTHLY 6821 7162 7520 7896 8291 8539 8710
ANNUAL 81848 85941 90238 94750 99487 102472 104521
Effective July 2024 *Due to rounding, salary are a close approximation of actual salary Redlands Regular Meeting of 2-4-2025 62 of 995
Emplolyee Units Included:

Redlands Association of Mid-Management Employees
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4 5
(Longevity Only)
6 (Longevity Only)
MM30 E HOURLY 31.773 33.362 35.030 36.782 38.621 39.779 40.575 MONTHLY 5507 5783 6072 6375 6694 6895 7033
ANNUAL 66089 69393 72863 76506 80331 82741 84396
MM31 E HOURLY 32.091 33.696 35.380 37.149 39.007 40.177 40.981 MONTHLY 5562 5841 6133 6439 6761 6964 7103
ANNUAL 66749 70087 73591 77271 81134 83568 85240
MM32 E HOURLY 32.412 34.033 35.734 37.521 39.397 40.579 41.390 MONTHLY 5618 5899 6194 6504 6829 7034 7174
ANNUAL 67417 70788 74327 78044 81946 84404 86092
MM33 E HOURLY 32.736 34.373 36.092 37.896 39.791 40.985 41.804 MONTHLY 5674 5958 6256 6569 6897 7104 7246
ANNUAL 68091 71496 75071 78824 82765 85248 86953
MM34 E HOURLY 33.063 34.717 36.453 38.275 40.189 41.395 42.222 MONTHLY 5731 6018 6318 6634 6966 7175 7319
ANNUAL 68772 72211 75821 79612 83593 86101 87823
MM35 E HOURLY 33.394 35.064 36.817 38.658 40.591 41.808 42.645 MONTHLY 5788 6078 6382 6701 7036 7247 7392
ANNUAL 69460 72933 76579 80408 84429 86962 88701
MM36 E HOURLY 33.728 35.414 37.185 39.044 40.997 42.227 43.071 MONTHLY 5846 6139 6445 6768 7106 7319 7466
ANNUAL 70154 73662 77345 81212 85273 87831 89588
MM37 E HOURLY 34.065 35.769 37.557 39.435 41.407 42.649 43.502 MONTHLY 5905 6200 6510 6835 7177 7392 7540
ANNUAL 70856 74399 78119 82025 86126 88710 90484
MM38 E HOURLY 34.406 36.126 37.933 39.829 41.821 43.075 43.937 MONTHLY 5964 6262 6575 6904 7249 7466 7616
ANNUAL 71564 75143 78900 82845 86987 89597 91389
MM39 E HOURLY 34.750 36.488 38.312 40.228 42.239 43.506 44.376 MONTHLY 6023 6325 6641 6973 7321 7541 7692
ANNUAL 72280 75894 79689 83673 87857 90493 92303
MM40 E HOURLY 35.098 36.852 38.695 40.630 42.661 43.941 44.820 MONTHLY 6084 6388 6707 7043 7395 7616 7769
ANNUAL 73003 76653 80486 84510 88736 91398 93226
MM41 E HOURLY 35.449 37.221 39.082 41.036 43.088 44.381 45.268 MONTHLY 6144 6452 6774 7113 7469 7693 7846
ANNUAL 73733 77420 81291 85355 89623 92312 94158
MM42 E HOURLY 35.803 37.593 39.473 41.446 43.519 44.824 45.721 MONTHLY 6206 6516 6842 7184 7543 7770 7925
ANNUAL 74470 78194 82104 86209 90519 93235 95099
MM43 E HOURLY 36.161 37.969 39.868 41.861 43.954 45.273 46.178 MONTHLY 6268 6581 6910 7256 7619 7847 8004
ANNUAL 75215 78976 82925 87071 91424 94167 96050
Effective July 2024 *Due to rounding, salary schedules are a close approximation of actual salary.

Redlands Regular Meeting of 2-4-2025 63 of 995
Emplolyee Units Included:

Redlands Association of Mid-Management Employees
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4 5
(Longevity Only)
6 (Longevity Only)
MM44 E HOURLY 36.523 38.349 40.266 42.280 44.394 45.725 46.640 MONTHLY 6331 6647 6979 7328 7695 7926 8084
ANNUAL 75967 79766 83754 87941 92339 95109 97011
MM45 E HOURLY 36.888 38.732 40.669 42.702 44.837 46.183 47.106 MONTHLY 6394 6714 7049 7402 7772 8005 8165
ANNUAL 76727 80563 84591 88821 93262 96060 97981
MM46 E HOURLY 37.257 39.120 41.076 43.129 45.286 46.644 47.577 MONTHLY 6458 6781 7120 7476 7850 8085 8247
ANNUAL 77494 81369 85437 89709 94195 97020 98961
MM47 E HOURLY 37.629 39.511 41.486 43.561 45.739 47.111 48.053 MONTHLY 6522 6849 7191 7551 7928 8166 8329
ANNUAL 78269 82182 86292 90606 95137 97991 99950
MM48 E HOURLY 38.006 39.906 41.901 43.996 46.196 47.582 48.534 MONTHLY 6588 6917 7263 7626 8007 8248 8412
ANNUAL 79052 83004 87155 91512 96088 98971 100950
MM49 E HOURLY 38.386 40.305 42.320 44.436 46.658 48.058 49.019 MONTHLY 6654 6986 7336 7702 8087 8330 8497
ANNUAL 79842 83834 88026 92427 97049 99960 101959
MM50 E HOURLY 38.770 40.708 42.743 44.881 47.125 48.538 49.509 MONTHLY 6720 7056 7409 7779 8168 8413 8582
ANNUAL 80641 84673 88906 93352 98019 100960 102979
MM51 E HOURLY 39.157 41.115 43.171 45.329 47.596 49.024 50.004 MONTHLY 6787 7127 7483 7857 8250 8497 8667
ANNUAL 81447 85519 89795 94285 98999 101969 104009
MM52 E HOURLY 39.549 41.526 43.603 45.783 48.072 49.514 50.504 MONTHLY 6855 7198 7558 7936 8332 8582 8754
ANNUAL 82262 86375 90693 95228 99989 102989 105049
MM53 E HOURLY 39.944 41.942 44.039 46.241 48.553 50.009 51.009 MONTHLY 6924 7270 7633 8015 8416 8668 8842
ANNUAL 83084 87238 91600 96180 100989 104019 106099
MM54 E HOURLY 40.344 42.361 44.479 46.703 49.038 50.509 51.519 MONTHLY 6993 7343 7710 8095 8500 8755 8930
ANNUAL 83915 88111 92516 97142 101999 105059 107160
MM55 E HOURLY 40.747 42.785 44.924 47.170 49.528 51.014 52.035 MONTHLY 7063 7416 7787 8176 8585 8842 9019
ANNUAL 84754 88992 93441 98114 103019 106110 108232
MM56 E HOURLY 41.155 43.212 45.373 47.642 50.024 51.524 52.555 MONTHLY 7133 7490 7865 8258 8671 8931 9110
ANNUAL 85602 89882 94376 99095 104049 107171 109314
MM57 E HOURLY 41.566 43.645 45.827 48.118 50.524 52.040 53.080 MONTHLY 7205 7565 7943 8340 8757 9020 9201
ANNUAL 86458 90781 95320 100086 105090 108243 110407
MM58 E HOURLY 41.982 44.081 46.285 48.599 51.029 52.560 53.611 MONTHLY 7277 7641 8023 8424 8845 9110 9293
ANNUAL 87322 91688 96273 101086 106141 109325 111512
MM59 E HOURLY 42.402 44.522 46.748 49.085 51.540 53.086 54.147 MONTHLY 7350 7717 8103 8508 8934 9202 9386
ANNUAL 88196 92605 97236 102097 107202 110418 112627
MM60 E HOURLY 42.826 44.967 47.215 49.576 52.055 53.617 54.689 MONTHLY 7423 7794 8184 8593 9023 9294 9479
ANNUAL 89077 93531 98208 103118 108274 111522 113753
Effective July 2024 *Due to rounding, salary schedules are a close approximation of actual salary.

Redlands Regular Meeting of 2-4-2025 64 of 995
Emplolyee Units Included:

Redlands Association of Mid-Management Employees
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4 5
(Longevity Only)
6 (Longevity Only)
MM61 E HOURLY 43.254 45.417 47.687 50.072 52.575 54.153 55.236 MONTHLY 7497 7872 8266 8679 9113 9386 9574
ANNUAL 89968 94467 99190 104149 109357 112638 114890
MM62 E HOURLY 43.686 45.871 48.164 50.573 53.101 54.694 55.788 MONTHLY 7572 7951 8348 8766 9204 9480 9670
ANNUAL 90868 95411 100182 105191 110451 113764 116039
MM63 E HOURLY 44.123 46.330 48.646 51.078 53.632 55.241 56.346 MONTHLY 7648 8030 8432 8854 9296 9575 9767
ANNUAL 91777 96365 101184 106243 111555 114902 117200
MM64 E HOURLY 44.565 46.793 49.132 51.589 54.169 55.794 56.909 MONTHLY 7725 8111 8516 8942 9389 9671 9864
ANNUAL 92694 97329 102196 107305 112671 116051 118372
MM65 E HOURLY 45.010 47.261 49.624 52.105 54.710 56.352 57.479 MONTHLY 7802 8192 8601 9032 9483 9768 9963
ANNUAL 93621 98302 103217 108378 113797 117211 119555
MM66 E HOURLY 45.460 47.733 50.120 52.626 55.257 56.915 58.053 MONTHLY 7880 8274 8687 9122 9578 9865 10063
ANNUAL 94558 99285 104250 109462 114935 118383 120751
MM67 E HOURLY 45.915 48.211 50.621 53.152 55.810 57.484 58.634 MONTHLY 7959 8357 8774 9213 9674 9964 10163
ANNUAL 95503 100278 105292 110557 116085 119567 121958
MM68 E HOURLY 46.374 48.693 51.127 53.684 56.368 58.059 59.220 MONTHLY 8038 8440 8862 9305 9770 10064 10265
ANNUAL 96458 101281 106345 111662 117245 120763 123178
MM69 E HOURLY 46.838 49.180 51.639 54.221 56.932 58.640 59.812 MONTHLY 8119 8524 8951 9398 9868 10164 10367
ANNUAL 97423 102294 107409 112779 118418 121970 124410
MM70 E HOURLY 47.306 49.672 52.155 54.763 57.501 59.226 60.411 MONTHLY 8200 8610 9040 9492 9967 10266 10471
ANNUAL 98397 103317 108483 113907 119602 123190 125654
MM71 E HOURLY 47.779 50.168 52.677 55.310 58.076 59.818 61.015 MONTHLY 8282 8696 9131 9587 10067 10369 10576
ANNUAL 99381 104350 109567 115046 120798 124422 126910
MM72 E HOURLY 48.257 50.670 53.203 55.864 58.657 60.416 61.625 MONTHLY 8365 8783 9222 9683 10167 10472 10682
ANNUAL 100375 105393 110663 116196 122006 125666 128180 MM73 E HOURLY 48.740 51.177 53.735 56.422 59.243 61.021 62.241 MONTHLY 8448 8871 9314 9780 10269 10577 10788
ANNUAL 101378 106447 111770 117358 123226 126923 129461 MM74 E HOURLY 49.227 51.688 54.273 56.986 59.836 61.631 62.863 MONTHLY 8533 8959 9407 9878 10372 10683 10896
ANNUAL 102392 107512 112887 118532 124458 128192 130756 MM75 E HOURLY 49.719 52.205 54.816 57.556 60.434 62.247 63.492 MONTHLY 8618 9049 9501 9976 10475 10790 11005
ANNUAL 103416 108587 114016 119717 125703 129474 132064 MM76 E HOURLY 50.217 52.727 55.364 58.132 61.038 62.870 64.127 MONTHLY 8704 9139 9596 10076 10580 10897 11115
ANNUAL 104450 109673 115156 120914 126960 130769 133384 MM77 E HOURLY 50.719 53.255 55.917 58.713 61.649 63.498 64.768 MONTHLY 8791 9231 9692 10177 10686 11006 11227
ANNUAL 105495 110770 116308 122123 128230 132077 134718 Effective July 2024 *Due to rounding, salary schedules are a close approximation of actual salary.

Redlands Regular Meeting of 2-4-2025 65 of 995
Emplolyee Units Included:

Redlands Association of Mid-Management Employees
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4 5
(Longevity Only)
6 (Longevity Only)
MM78 E HOURLY 51.226 53.787 56.477 59.300 62.265 64.133 65.416 MONTHLY 8879 9323 9789 10279 10793 11116 11339
ANNUAL 106550 111877 117471 123345 129512 133397 136065 MM79 E HOURLY 51.738 54.325 57.041 59.893 62.888 64.775 66.070 MONTHLY 8968 9416 9887 10382 10901 11228 11452
ANNUAL 107615 112996 118646 124578 130807 134731 137426 MM80 E HOURLY 52.255 54.868 57.612 60.492 63.517 65.422 66.731 MONTHLY 9058 9511 9986 10485 11010 11340 11567
ANNUAL 108691 114126 119832 125824 132115 136079 138800 MM81 E HOURLY 52.778 55.417 58.188 61.097 64.152 66.077 67.398 MONTHLY 9148 9606 10086 10590 11120 11453 11682
ANNUAL 109778 115267 121031 127082 133436 137439 140188 MM82 E HOURLY 53.306 55.971 58.770 61.708 64.794 66.737 68.072 MONTHLY 9240 9702 10187 10696 11231 11568 11799
ANNUAL 110876 116420 122241 128353 134771 138814 141590 MM83 E HOURLY 53.839 56.531 59.357 62.325 65.442 67.405 68.753 MONTHLY 9332 9799 10289 10803 11343 11683 11917
ANNUAL 111985 117584 123463 129637 136118 140202 143006 MM84 E HOURLY 54.377 57.096 59.951 62.948 66.096 68.079 69.440 MONTHLY 9425 9897 10391 10911 11457 11800 12036
ANNUAL 113105 118760 124698 130933 137480 141604 144436 MM85 E HOURLY 54.921 57.667 60.550 63.578 66.757 68.760 70.135 MONTHLY 9520 9996 10495 11020 11571 11918 12157
ANNUAL 114236 119948 125945 132242 138854 143020 145880 MM86 E HOURLY 55.470 58.244 61.156 64.214 67.424 69.447 70.836 MONTHLY 9615 10096 10600 11130 11687 12038 12278
ANNUAL 115378 121147 127204 133565 140243 144450 147339 MM87 E HOURLY 56.025 58.826 61.768 64.856 68.099 70.142 71.544 MONTHLY 9711 10197 10706 11242 11804 12158 12401
ANNUAL 116532 122359 128476 134900 141645 145895 148813 MM88 E HOURLY 56.585 59.414 62.385 65.504 68.780 70.843 72.260 MONTHLY 9808 10299 10813 11354 11922 12279 12525
ANNUAL 117697 123582 129761 136249 143062 147354 150301 MM89 E HOURLY 57.151 60.009 63.009 66.160 69.467 71.552 72.983 MONTHLY 9906 10401 10922 11468 12041 12402 12650
ANNUAL 118874 124818 131059 137612 144492 148827 151804 MM90 E HOURLY 57.723 60.609 63.639 66.821 70.162 72.267 73.712 MONTHLY 10005 10506 11031 11582 12161 12526 12777
ANNUAL 120063 126066 132369 138988 145937 150315 153322 Effective July 2024 *Due to rounding, salary schedules are a close approximation of actual salary.

Redlands Regular Meeting of 2-4-2025 66 of 995
Employee Units Included:

Redlands Professional Firefighters Association
Redlands Association of Fire Management Employees
City of Redlands

SALARY SCHEDULE
Title Range FLSA
Status Rate Type 0
(Minimum)
1 2 3 4 5
6 (Longevity
14 Years )
7 (Longevity
19 years)
Firefighter F50 NE HOURLY 25.621 26.902 28.247 29.659 31.142 32.076 33.680 34.691 (24 hour days) MONTHLY 6217 6528 6855 7197 7557.18 7784 8173 8418 ANNUAL 74608 78338 82255 86368 90686 93407 98077 101019 Fire Engineer F55 NE HOURLY 30.204 31.714 33.300 34.965 36.713 37.815 39.705 40.897 (24 hour days) MONTHLY 7330 7696 8081 8485 8909.10 9176 9635 9924 ANNUAL 87954 92352 96970 101818 106909 110116 115622 119091 Fire Captain F60 NE HOURLY 35.357 37.125 38.981 40.930 42.976 44.266 46.479 47.873 (24 hour days) MONTHLY 8580 9009 9459 9932 10428.92 10742 11279 11617 ANNUAL 102959 108107 113512 119188 125147 128901 135347 139407 Battalion Chief F79 E HOURLY 64.293 67.507 70.883 74.427 78.148 80.493 84.517 87.053 (40 hour week) MONTHLY 11144 11701 12286 12901 13545.71 13952 14650 15089 ANNUAL 133729 140416 147436 154808 162549 167425 175796 181070 Battalion Chief F80 NE HOURLY 45.923 48.220 50.631 53.162 55.820 57.495 60.370 62.181 (56 hour week) MONTHLY 11144 11701 12286 12901 13545.71 13952 14650 15089 ANNUAL 133729 140416 147436 154808 162549 167425 175796 181070 Deputy Fire
Chief F85 E HOURLY 80.366 84.384 88.604 93.034 97.685 100.616 105.647 108.816 (40 hour week) MONTHLY 13930 14627 15358 16126 16932.15 17440 18312 18861 ANNUAL 167161 175520 184296 193510 203186 209281 219745 226338 Effective July 2024 *Due to rounding, salary schedules are close approximations of actual salary Redlands Regular Meeting of 2-4-2025 67 of 995
Employee Units Included:

Redlands Professional Police Officers Association
Redlands Association of Safety Management Employees
City of Redlands

SALARY SCHEDULE
Title Range Rate Type 0
(Minimum)
1 2 3 4 5
(Longevity)
6 (Longevity)
Police Officer P60 HOURLY 38.382 40.301 42.316 44.432 46.653 48.986 50.455 MONTHLY 6653 6985 7335 7701 8087 8491 8746
ANNUAL 79834 83826 88017 92418 97039 101891 104947
Police Corporal P64 HOURLY 43.339 45.506 47.781 50.171 52.679 55.313 56.972 MONTHLY 7512 7888 8282 8696 9131 9588 9875
ANNUAL 90146 94653 99385 104355 109572 115051 118503
Police Sergeant P70 HOURLY 51.676 54.260 56.973 59.821 62.812 65.953 67.932 MONTHLY 8957 9405 9875 10369 10887 11432 11775
ANNUAL 107486 112860 118503 124428 130650 137182 141298 Police Commander P81 HOURLY 70.925 74.471 78.195 82.104 86.210 90.520 MONTHLY 12294 12908 13554 14231 14943 15690
ANNUAL 147524 154900 162645 170777 179316 188282
Deputy Chief P85 HOURLY 80.356 84.373 88.592 93.022 97.673 102.556 MONTHLY 13928 14625 15356 16124 16930 17776
ANNUAL 167140 175497 184272 193485 203160 213317
Effective July 2024
*Due to rounding, salary schedules are close approximations of actual salary Redlands Regular Meeting of 2-4-2025 68 of 995
Emplolyee Units Included:

Redlands Association of Management Employees
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0 (Minimum) 1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
M65 HOURLY 39.928 41.925 44.021 46.222 48.533 49.989 50.989 MONTHLY 6921 7267 7630 8012 8412.38 8665 8838
ANNUAL 83051 87203 91563 96141 100949 103977 106057
M66 HOURLY 40.926 42.973 45.121 47.377 49.746 51.239 52.263 MONTHLY 7094 7449 7821 8212 8623 8881 9059
ANNUAL 85127 89383 93852 98545 103472 106576 108708
M67 HOURLY 41.950 44.047 46.249 48.562 50.990 52.520 53.570 MONTHLY 7271 7635 8017 8417 8838 9103 9285
ANNUAL 87255 91618 96199 101009 106059 109241 111426
M68 HOURLY 42.998 45.148 47.406 49.776 52.265 53.833 54.909 MONTHLY 7453 7826 8217 8628 9059 9331 9518
ANNUAL 89436 93908 98604 103534 108711 111972 114211
M69 HOURLY 44.073 46.277 48.591 51.020 53.571 55.178 56.282 MONTHLY 7639 8021 8422 8844 9286 9564 9756
ANNUAL 91672 96256 101069 106122 111428 114771 117067
M70 HOURLY 45.175 47.434 49.806 52.296 54.911 56.558 57.689 MONTHLY 7830 8222 8633 9065 9518 9803 9999
ANNUAL 93964 98662 103595 108775 114214 117640 119993
M71 HOURLY 46.304 48.620 51.051 53.603 56.283 57.972 59.131 MONTHLY 8026 8427 8849 9291 9756 10048 10249
ANNUAL 96313 101129 106185 111495 117069 120581 122993
M72 HOURLY 47.462 49.835 52.327 54.943 57.690 59.421 60.610 MONTHLY 8227 8638 9070 9523 10000 10300 10506
ANNUAL 98721 103657 108840 114282 119996 123596 126068
M73 HOURLY 48.649 51.081 53.635 56.317 59.133 60.907 62.125 MONTHLY 8432 8854 9297 9762 10250 10557 10768
ANNUAL 101189 106249 111561 117139 122996 126686 129220 M74 HOURLY 49.865 52.358 54.976 57.725 60.611 62.429 63.678 MONTHLY 8643 9075 9529 10006 10506 10821 11038
ANNUAL 103719 108905 114350 120068 126071 129853 132450 M75 HOURLY 51.111 53.667 56.350 59.168 62.126 63.990 65.270 MONTHLY 8859 9302 9767 10256 10769 11092 11313
ANNUAL 106312 111627 117209 123069 129223 133099 135761 M76 HOURLY 52.389 55.009 57.759 60.647 63.679 65.590 66.902 MONTHLY 9081 9535 10012 10512 11038 11369 11596
ANNUAL 108970 114418 120139 126146 132453 136427 139155 Effective July 2024 *Due to rounding, salary schedules are close approximations of actual salary.

Redlands Regular Meeting of 2-4-2025 69 of 995
Emplolyee Units Included:

Redlands Association of Management Employees
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0 (Minimum) 1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
M77 HOURLY 53.699 56.384 59.203 62.163 65.271 67.230 68.574 MONTHLY 9308 9773 10262 10775 11314 11653 11886
ANNUAL 111694 117279 123142 129300 135765 139838 142634 M78 HOURLY 55.041 57.794 60.683 63.717 66.903 68.910 70.289 MONTHLY 9541 10018 10518 11044 11597 11944 12183
ANNUAL 114486 120211 126221 132532 139159 143333 146200 M79 HOURLY 56.417 59.238 62.200 65.310 68.576 70.633 72.046 MONTHLY 9779 10268 10781 11320 11886 12243 12488
ANNUAL 117348 123216 129377 135845 142638 146917 149855 M80 HOURLY 57.828 60.719 63.755 66.943 70.290 72.399 73.847 MONTHLY 10024 10525 11051 11603 12184 12549 12800
ANNUAL 120282 126296 132611 139242 146204 150590 153601 M81 HOURLY 59.274 62.237 65.349 68.617 72.047 74.209 75.693 MONTHLY 10274 10788 11327 11894 12488 12863 13120
ANNUAL 123289 129454 135926 142723 149859 154354 157442 M82 HOURLY 60.755 63.793 66.983 70.332 73.849 76.064 77.585 MONTHLY 10531 11057 11610 12191 12800 13184 13448
ANNUAL 126371 132690 139324 146291 153605 158213 161378 M83 HOURLY 62.274 65.388 68.657 72.090 75.695 77.966 79.525 MONTHLY 10794 11334 11901 12496 13120 13514 13784
ANNUAL 129531 136007 142808 149948 157445 162169 165412 M84 HOURLY 63.831 67.023 70.374 73.893 77.587 79.915 81.513 MONTHLY 11064 11617 12198 12808 13448 13852 14129
ANNUAL 132769 139407 146378 153697 161381 166223 169547 M85 HOURLY 65.427 68.698 72.133 75.740 79.527 81.913 83.551 MONTHLY 11341 11908 12503 13128 13785 14198 14482
ANNUAL 136088 142893 150037 157539 165416 170378 173786 M86 HOURLY 67.063 70.416 73.937 77.633 81.515 83.961 85.640 MONTHLY 11624 12205 12816 13456 14129 14553 14844
ANNUAL 139490 146465 153788 161477 169551 174638 178131 M87 HOURLY 68.739 72.176 75.785 79.574 83.553 86.060 87.781 MONTHLY 11915 12511 13136 13793 14483 14917 15215
ANNUAL 142978 150126 157633 165514 173790 179004 182584 M88 HOURLY 70.458 73.981 77.680 81.564 85.642 88.211 89.975 MONTHLY 12213 12823 13464 14138 14845 15290 15596
ANNUAL 146552 153880 161574 169652 178135 183479 187149 Effective July 2024 *Due to rounding, salary schedules are close approximations of actual salary.

Redlands Regular Meeting of 2-4-2025 70 of 995
Emplolyee Units Included:

Redlands Association of Management Employees
City of Redlands

SALARY SCHEDULE
Range FLSA
Status Rate Type 0 (Minimum) 1 2 3 4
5 (Longevity
Only)
6 (Longevity
Only)
M89 HOURLY 72.219 75.830 79.622 83.603 87.783 90.416 92.225 MONTHLY 12518 13144 13801 14491 15216 15672 15986
ANNUAL 150216 157727 165613 173894 182588 188066 191827 M90 HOURLY 74.025 77.726 81.612 85.693 89.977 92.677 94.530 MONTHLY 12831 13472 14146 14853 15596 16064 16385
ANNUAL 153971 161670 169753 178241 187153 192768 196623 M91 HOURLY 75.875 79.669 83.652 87.835 92.227 94.994 96.893 MONTHLY 13152 13809 14500 15225 15986 16466 16795
ANNUAL 157820 165712 173997 182697 191832 197587 201538 M92 HOURLY 77.772 81.661 85.744 90.031 94.532 97.368 99.316 MONTHLY 13480 14155 14862 15605 16386 16877 17215
ANNUAL 161766 169854 178347 187264 196628 202526 206577 M93 HOURLY 79.716 83.702 87.887 92.282 96.896 99.803 101.799 MONTHLY 13818 14508 15234 15995 16795 17299 17645
ANNUAL 165810 174101 182806 191946 201543 207590 211741 M94 HOURLY 81.709 85.795 90.085 94.589 99.318 102.298 104.344 MONTHLY 14163 14871 15615 16395 17215 17732 18086
ANNUAL 169955 178453 187376 196745 206582 212779 217035 M95 HOURLY 83.752 87.940 92.337 96.953 101.801 104.855 106.952 MONTHLY 14517 15243 16005 16805 17646 18175 18538
ANNUAL 174204 182914 192060 201663 211746 218099 222461 M96 HOURLY 85.846 90.138 94.645 99.377 104.346 107.477 109.626 MONTHLY 14880 15624 16405 17225 18087 18629 19002
ANNUAL 178559 187487 196862 206705 217040 223551 228022 M97 HOURLY 87.992 92.392 97.011 101.862 106.955 110.163 112.367 MONTHLY 15252 16015 16815 17656 18539 19095 19477
ANNUAL 183023 192175 201783 211872 222466 229140 233723 M98 HOURLY 90.192 94.701 99.436 104.408 109.629 112.918 115.176 MONTHLY 15633 16415 17236 18097 19002 19572 19964
ANNUAL 187599 196979 206828 217169 228028 234869 239566 M99 HOURLY 92.447 97.069 101.922 107.018 112.369 115.741 118.055 MONTHLY 16024 16825 17667 18550 19477 20062 20463
ANNUAL 192289 201903 211999 222598 233728 240740 245555 M100 HOURLY 94.758 99.496 104.470 109.694 115.179 118.634 121.007 MONTHLY 16425 17246 18108 19014 19964 20563 20974
ANNUAL 197096 206951 217299 228163 239572 246759 251694 Effective July 2024 *Due to rounding, salary schedules are close approximations of actual salary.

Redlands Regular Meeting of 2-4-2025 71 of 995
Employee Units Included:

Redlands Association of Department Directors
City of Redlands

SALARY SCHEDULE
Range
Minimum
Monthly Salary
Maximum
Monthly
Salary
04 - Director, Development Services 15,926 19,359
04 - Director, Management Services 15,926 19,359
04 - Director, Facilities and Community Services 15,926 19,359 04 - Director, Human Resources/Risk Management 15,926 19,359 05 - Director, Municipal Utilities and Engineering 16,733 20,340 06 - Assistant City Manager 16,980 21,241
07 - Fire Chief 17,900 23,650
08 - Police Chief 20,196 28,050
Department Director Salary Table (DD)
Effective: July 2024
Redlands Regular Meeting of 2-4-2025 72 of 995
City of Redlands

SALARY SCHEDULE
Range
Minimum
Monthly Salary
Maximum
Monthly
Salary
C1 - Library Director 12,989 17,713
C2 - City Attorney 19,449 24,131
C3 - City Manager 23,750 29,166
Salary Schedule ( C )
Effective: August 2024
Redlands Regular Meeting of 2-4-2025 73 of 995
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 2. Salary schedule and Compensation Plan.

PT FT Unit
1 MM 33
1 T 33 38
1 PT
1 2
1 C 3
1 C 2
Assistant City Manager 2 DD 6
Homeless Solutions Manager 1 MM 75
Grants Coordinator 1 MM 48
Management Analyst 1 MM 50
1 MM 35
Senior Administrative Assistant 1 T 48
Public Information
1 M 75
Communications Specialist 1 MM 35
1 T 61
0 12
Director, Human Resources/Risk Management 1 DD 4
Assistant Director, HR/Risk Management 1 M 90
HR/Risk Manager 2 M 78
Human Resource Analyst 2 MM 53
HR Coordinator 1 MM 47
HR Specialist 4 MM 35
RESOLUTION NO. 8662

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS ESTABLISHING A SALARY SCHEDULE AND COMPENSATION PLAN FOR CITY EMPLOYEES AND RESCINDING RESOLUTION NO. 8650.

WHEREAS, the City Council is authorized and directed by Section 2.56.040 of the Redlands Municipal Code to prepare, install, revise and maintain a position classification and compensation plan covering all positions in the competitive service; Range
City Clerk’s Office
Part Time Positions
City Manager’s Office
Section 1. The City Council of the City of Redlands hereby establishes a basic compensation plan for all employees in all of the classifications of employment as described in Section 2 of this resolution to be effective February 17, 2025.

Position Title
City Manager
Administrative Assistant
Assistant City Clerk
Administrative Assistant I/II
Total City Clerk’s Office
Total City Manager’s Office
City Attorney
Public Information Officer
Administrative Analyst
Multimedia Production Coordinator
Human Resources/Risk Management
8662 Salary Resolution February 2025-jm
Redlands Regular Meeting of 2-4-2025

74 of 995
Position Title PT FT Unit Range
Administrative Assistant I/II 1 T 33 38
Mid-Management Trainee 2 MM 30-90
0 14
Director, Management Services* 1 DD 4
Information Technology
Information Technology Manager 1 M 83
Network Engineer 1 MM 77
GIS Supervisor 1 MM 73
IT Systems Supervisor 1 MM 66
Database Administrator 1 T 95
IT Applications Analyst 1 T 86
System Administrator 1 T 84
GIS Analyst 2 T 84
IT Security Analyst 1 T 82
Network Specialist I/II 1 T 79 84
GIS Technician 1 T 59
Sr. Help Desk Technician 1 T 72
Help Desk Technician 3 T 57
Administrative Assistant I/II 1 T 33 38
Finance
1 M 90
1 M 78
1 MM 59
2 MM 51
Budget Analyst 1 MM 50
Management Analyst 1 MM 50
1 MM 35
1 T 50
2 T 29 39
Revenue
Revenue Manager 1 MM 65
Utilities Customer Service Supervisor 1 MM 45
Accountant 1 MM 35
Administrative Analyst 1 MM 35
Senior Customer Account Specialist 2 T 52
Utilities Billing Specialist 1 T 51
Senior Accounting Technician 1 T 50
Utilities Billing Technician 2 T 41
Customer Account Specialist 6 T 37
Total Human Resources/Risk Management
Management Services
Principal Accountant
Senior Accounting Technician
Senior Accountant
Assistant Finance Director
Finance Manager
Accountant
Accounting Technician I/II
8662 Salary Resolution February 2025-jm
Redlands Regular Meeting of 2-4-2025

75 of 995
Position Title PT FT Unit Range
Customer Service Technician I/II 4 T 24 32
Purchasing
1 M 74
1 T 35
Payroll
Payroll Coordinator 1 MM 34
Payroll Assistant 1 T 40
Part Time Position
IT Intern 1 PT
1 53
Administration
1 DD 4
Sustainability Coordinator 1 MM 60
1 MM 50
Administrative Analyst 1 MM 35
1 T 33 38
Land Use
One Stop Permit Center Manager 1 M 82
Asst/Assoc/Civil/Sr. Civil Engineer 3 MM 41 51 61 73
NPDES Inspector I/II 1 T 59 64
Counter Services Technician 2 T 30
Building Safety
1 M 81
Sr. Plans Examiner 1 MM 62
1 T 80
Sr. Building Inspector 1 T 80
2 T 60 70
2 T 52 57
Economic Development
1 MM 68
Planning
1 M 82
1 MM 75
2 MM 65
3 T 53 70 80
Purchasing Clerk
Total Management Services
City Planner
Permit Technician I/II
Economic Development Coordinator
Development Services Director
Management Analyst
Plans Examiner
Building Inspector I/II
*the position of Director, Management Services shall perform the duties of Director of Finance as outlined in Redlands Municipal Code 2.08 Development Services Department
Principal Planner
Chief Building Official
Administrative Assistant I/II
Procurement Manager
Senior Planner
Junior/Assistant/Associate Planner
8662 Salary Resolution February 2025-jm
Redlands Regular Meeting of 2-4-2025

76 of 995
Position Title PT FT Unit Range
Part Time Positions
2 PT
2 28
Fire Chief 1 DD 7
Fire Marshal 1 M 88
Deputy Fire Chief 1 F 85
Deputy Fire Marshal 1 MM 79
Battalion Chief 4 F 79
Fire Captain 15 F 60
Fire Engineer 18 F 55
Fire Fighter 21 F 50
EMS Coordinator 1 MM 82
Management Analyst 1 MM 50
Emergency Operations Specialist 1 MM 34
Fire Prevention Inspector 2 CS 75
Sr. Administrative Assistant 2 T 48
Administrative Assistant I/II 1 T 33 38
70 Library Director 1 C 1
Archivist Curator 1 M 80
Principal Librarian 1 MM 53
Systems Administrator 1 T 84
Management Analyst 1 MM 45
Senior Librarian 1 MM 37
Special Collections Manager 1 MM 36
Adult Literacy Coordinator 1 MM 32
Technical Services Coordinator 1 MM 30
Museum Collections Specialist 1 T 57
Librarian 1 T 52
Sr. Administrative Assistant 1 T 45
Library Specialist I/II 5 T 22 32
Maintenance Worker I/II 2 T 24 31
Administrative Assistant I/II 1 T 33 38
Technical Services Clerk 2 T 12
Library Clerk 2 T 5
Part Time Positions
Administrative Assistant 1 PT
Fire Department
Total Fire Department
Planning Intern
Total Development Services Department
Library
8662 Salary Resolution February 2025-jm
Redlands Regular Meeting of 2-4-2025

77 of 995
Position Title PT FT Unit Range
Library Specialist 1 PT
Library Clerk 4 PT
Library Page 4 PT
Museum Attendant 4 PT
14 24
Administration
1 DD 05
3 T 48
Engineering Services
City Engineer 1 M 87
Asst/Assoc/Civil/Sr. Civil Engineer 6 MM 41 51 61 73
Construction Inspector I/II 5 T 75 85
2 T 49
Utilities
1 MM 75
1 MM 65
Laboratory Analyst I/II/III/IV 4 T 53 63 73 83
Water
Water Utility Manager 1 M 86
Water Production/Maint. Superintendent 1 MM 85
Water Distribution Superintendent 1 MM 85
Water Production Operations Supervisor 1 T 100
Water Production Maintenance Supervisor 1 T 100
Water Distribution Supervisor 1 T 100
Regulatory Compliance Officer 1 T 90
Utilities Maintenance Foreperson 1 T 80
Electrical and Instrumentation Technician 2 T 69
Senior Water Quality Technician 1 T 63
Cross Connection Control Inspector 1 T 63
Water Distribution Crewleader 4 T 83
Water Treatment Operator I/II/III/IV/V 8 T 55 60 77 80 83 Water Quality Technician I/II 2 T 52 57
Water Distribution Operator 12 T 49
Sr. Customer Service Field Technician 1 T 48
Plant Mechanic I/II 6 T 48 58
Customer Service Field Technician 1 T 39
Water Meter Reader I/II 3 T 21 31
Laboratory Manager
Water Conservation Specialist
Laboratory Quality Manager
Total Library
Municipal Utilities & Engineering Department
Senior Administrative Assistant
Director of Municipal Utilities and Public Works
Engineering
8662 Salary Resolution February 2025-jm
Redlands Regular Meeting of 2-4-2025

78 of 995
Position Title PT FT Unit Range
Wastewater
1 M 86
1 T 100
1 T 100
Wastewater Collection System Supervisor 1 T 100
Regulatory Compliance Officer 1 T 90
Utilities Maintenance Foreperson 1 T 80
Wastewater Facilities Operator I/II/III/IV 6 T 51 61 68 78 Plant Mechanic I/II 5 T 48 58
Wastewater Collection System Worker I/II/III 7 T 47 50 54 1 PT
1 97
Chief of Police 1 DD 8
Deputy Police Chief 2 P 85
Police Commander 4 P 81
Police Sergeant 13 P 70
Police Corporal 20 P 64
Police Officer/Police Recruit 58 P/CS 60/79
Police Operations Manager 1 M 74
Management Analyst 1 MM 50
Support Services Supervisor 1 MM 38
Police Operations Coordinator 1 MM 36
Digital Forensic Examiner 1 CS 88
Crime Analyst 2 CS 85
Dispatch Supervisor 3 CS 82
Executive Police Assistant 1 CS 74
Forensic Specialist 2 CS 73
Records Supervisor 1 CS 66
Property and Evidence Technician 2 CS 60
Sr. Community Service Officer 1 CS 56
Dispatcher I/II/III 15 CS 52 57 63
Community Service Officer I/II 9 CS 40 48
Records Specialist I/II 8 CS 22 36
Administrative Assistant I/II 1 T 33 38
Part Time Positions
Community Services Officer 1 PT
Administrative Assistant 1 PT
Police Department
Total MUED Department
Wastewater Operations Supervisor
Wastewater Utility Manager
Wastewater Facilities Maintenance Supervisor
Part Time Positions
Administrative Assistant
8662 Salary Resolution February 2025-jm
Redlands Regular Meeting of 2-4-2025

79 of 995
Position Title PT FT Unit Range
Camera Operator 6 PT
Background Investigator 4 PT
12 148
Director, Facilities & Community Serv 1 DD 04
Senior Manager, Fac & Comm Serv 2 M 81
Manager, Fac & Comm Serv 1 MM 73
Field Services Superintendent 1 MM 73
Field Services Project Supervisor 1 MM 61
Management Analyst 1 MM 50
Administrative Analyst 1 MM 35
Sr. Administrative Assistant 2 T 48
Administrative Assistant I/II 3 T 33 38
Airport
Airport Supervisor 1 MM 40
Animal Services
Animal Services Supervisor 1 CS 72
Animal Services Officer 3 CS 46
Administrative Assistant I/II 1 T 33 38
Kennel Attendant 4 CS 17
Building Maintenance
Senior Building Maintenance Worker 1 T 55
Building Maintenance Worker 4 T 40
Cemetery
Cemetery Manager 1 MM 58
Cemetery Sales and Services Representative 1 T 58
Cemetery Crew Leader 1 T 49
Cemetery Caretaker I/II 2 T 26 31
Code Enforcement
Code Enforcement Supervisor 1 MM 51
Code Enforcement Officer I/II 3 T 40 55
Adminstrative Assistant I/II 1 T 33 38
Fleet Services
Fleet Services Supervisor 1 MM 53
Sr. Administrative Assistant 1 T 48
Sr. Equipment Mechanic 1 T 70
Fire Mechanic 1 T 69
Equipment Mechanic I/II 3 T 45 50
Total Police Department
Facilities and Community Services
8662 Salary Resolution February 2025-jm
Redlands Regular Meeting of 2-4-2025

80 of 995
Position Title PT FT Unit Range
Fleet Parts Technician 1 T 35
Parks and Trees
Field Services Supervisor 1 MM 51
Senior Grounds Maintenance Worker 6 T 43
Senior Grove Maintenance Worker 1 T 43
Tree Trimmer I/II 4 T 33 43
Grove Maintenance Worker 2 T 28
Grounds Maintenance Worker I/II 13 T 23 28
Maintenance Worker I/II 1 T 24 31
Recreation/Senior Services
Recreation Supervisor 1 MM 49
Recreation Coordinator 1 T 54
Program Specialist 2 T 45
Administrative Assistant I/II 1 T 33 38
Program Aid I/II 7 T 5 9
Solid Waste
Solid Waste Manager 1 MM 64
Solid Waste Collections Supervisor 2 MM 42
Solid Waste Route Coordinator 2 T 57
Sr. Administrative Assistant 1 T 48
Welder 1 T 47
Recycling Coordinator 1 T 44
Solid Waste Truck Driver 32 T 36
Equipment Operator OIT/I/II 3 T 19 34 39
Maintenance Worker I/II 7 T 24 31
Streets
Field Services Supervisor 1 MM 51
Electrician 1 T 46
Senior Asphalt Worker 1 T 44
Senior Street Maintenance Worker I/II 2 T 44 49
Equipment Operator OIT/I/II 3 T 19 34 39
Asphalt Worker 2 T 34
Sign & Paint Worker 1 T 34
Maintenance Worker I/II 3 T 24 31
Part Time Positions
Program Aide 2 PT
Cemetery Aid 1 PT
3 150
Grant Funded Positions - City Manager's Office
Administrative Assistant I/II 1 T 33 38
Total Facilities and Community Services
8662 Salary Resolution February 2025-jm
Redlands Regular Meeting of 2-4-2025

81 of 995
Position Title PT FT Unit Range
Community Outreach Specialist 2 T 42
Management Analyst 1 1 MM 50
Total Full Time Positions 598
Total Part Time Positions 34
Total Grant Funded Positions 4
Total Authorized Positions 636
TOTAL POSITIONS 636
Section 4. Resolution No.8650 of the City of Redlands is hereby rescinded effective February 17, 2025.

Adopted, approved and signed this 4th day of February, 2025. _____________________________________
ATTEST: Mario Saucedo, Mayor, City of Redlands
______________________________________
Jeanne Donaldson, City Clerk
AYES:

NOES:

ABSENT:

ABSTAIN:

I, Jeanne Donaldson, City Clerk of the City of Redlands hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 4th day of February, 2025.

Section 3. In addition to the salary schedule set forth above, the compensation plan established by this resolution permits the City Manager to establish programs for incentive awards, length of service awards, pay for performance, and other methods of recognizing employee work performance.
8662 Salary Resolution February 2025-jm
Redlands Regular Meeting of 2-4-2025

82 of 995
City Council Meeting I. 8.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve lease agreements with the Trinity Community Foundation, also known as the Micah House, for properties located at 611 Chapel Street and 1006 Oxford Drive and determine that the approval of the agreements is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that City Council determine that approval of these agreements is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act; and

1. I move to approve the lease agreements between the City of Redlands and Trinity Community Foundation for properties located at 611 Chapel Street and 1006 Oxford Drive.

2. RECOMMENDATION:

Staff recommends that the City Council approve the lease agreements between the City of Redlands and Trinity Community Foundation for properties located at 611 Chapel Street and 1006 Oxford Drive and determine that the approval of the agreements is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act.

Redlands Regular Meeting of 2-4-2025 83 of 995
DISCUSSION:

The Trinity Community Foundation (the “Foundation”) currently leases two city properties from which it operates its program, more commonly referred to as Micah House. The Foundation is requesting a renewal of the corresponding leases. The properties are located at 611 Chapel Street and 1006 Oxford Drive.

The Micah House is a program of Trinity Community Foundation, a non-profit 501(c)(3) organization. The program consists of after-school education for the youth from 1st through 12th grades.

Micah House focuses on tutoring activities for at-risk and under-served children ages six through seventeen in high-crime and low-income areas. Activities developed for Micah House center on the educational, emotional, and social needs of these students. Services include assistance with homework, classroom-style tutoring, literacy education and character-building themes.

Micah House also offers arts and crafts, bike restoration, gardening, a summer sewing program, and teaching valuable life skills. All services are free of charge.

The former lease agreements, executed on July 1, 2014, provided a five-year term with the flexibility for the tenant to renew the lease for an additional five years. Throughout this period, the facilities have been designated for educational purposes, recreational programs, and other activities as outlined in the lease.

Upon request from Trinity Community Foundation, the attached lease agreements will provide for the continued use of the facilities for the Micah House programs. The attached lease agreements for the properties include the following provisions:

A term of five years with renewal options;
Rent is established at $1.00 per year;
Use of the premises shall be used for educational purposes, such as tutoring, counseling, mentoring and recreational programs; The tenant is responsible for payment of all utilities, including water, electricity, gas, solid waste, telephone and security;
The tenant accepts the premises in their present condition; The tenant, at its own cost, shall maintain in good condition all portions of the premises; and
The terms of the liability insurance reflect the city’s current requirements.

Furthermore, approval of the agreements with Trinity Community Foundation is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act (CEQA) as the activity will not have a significant effect on the environment.

Redlands Regular Meeting of 2-4-2025 84 of 995
ALTERNATIVES:

The City Council can elect not to approve the agreements and provide alternative direction for staff.

STRATEGIC PLAN:

Not applicable
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Joe Bierma, Administrative Analyst
Fiscal Impact
Fiscal Year: FY 2024-26
Revenue Generating: Yes
Appropriation Required Y/N: No
Amount: $10.00
Discussion:

The amount received per year per agreement is one dollar. Both agreements run for an initial term of five (5) years.

Attachments
1006 Oxford Agreement
611 Chapel Agreement
C. Micah House Renewal Letter
D. Micah House Fact Sheet
Redlands Regular Meeting of 2-4-2025 85 of 995
1 I:\cmo\Agreements\Oxford_Trinity_Community_Foundation_Lease FY25-0017.doc-jm RECORDING REQUESTED BY:

CITY OF REDLANDS
WHEN RECORDED RETURN TO:

CITY CLERK'S OFFICE

CITY OF REDLANDS
P.O. BOX 3005
REDLANDS, CA 92373

THIS SPACE FOR RECORDER'S USE ONLY)

LEASE AGREEMENT
This Lease is made this 4
th day of February, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation ("Landlord"), and Trinity Community Foundation, a nonprofit, public benefit corporation ("Tenant"). Landlord, in consideration of the rent to be paid by Tenant and of the covenants to be kept and performed by Tenant under this Lease, hereby leases to Tenant, and Tenant, in consideration of the covenants to be kept and performed by Landlord under this Lease, hereby leases from Landlord the real property with APN: 0169-091-13-0000_located at 1006 Oxford Drive in Redlands, California as described in Exhibit “A” (hereinafter the “Premises”).

ARTICLE 1. TERM OF AGREEMENT
Section 1.01. Initial Term. This Lease of the Premises shall be for an initial term of five (5) years commencing on the Effective Date of this Lease.

Section 1.02. Renewal Term. Tenant shall have the option of renewing this lease for one (1) additional five (5) year term (:Renewal Term”) Tenant may exercise its option to renew by providing written notice to the Landlord not earlier than ninety (90) days and not later that forty-five (45) days prior to the expiration of the initial term. The Initial Term and Renewal Term are collectively referred to herein as the “Term” of this lease.

Section 1.003. Early Termination. Notwithstanding the Term of this Lease, either Party may terminate this Lease, without cause and without penalty, at any time by providing one (1) years prior written notice to the other Party. Such termination shall be effective at the end of the one-year notice period unless otherwise agreed in writing by both Parties. This intent of this provision is to allow for flexibility and adaptability in the time for Tenant and Landlord to plan for the termination of the Lease and vacation of the Premises.

ARTICLE 2. NOMINAL RENT
Section 2.01. Rent. Tenant shall pay to Landlord rent for the Premises each year during the Term in the sum of one dollar ($1.00) (“Rent”). The Rent shall be payable annually on or before Redlands Regular Meeting of 2-4-2025 86 of 995
2 I:\cmo\Agreements\Oxford_Trinity_Community_Foundation_Lease FY25-0017.doc-jm June 18th each year at the office of Landlord at 35 Cajon Street, Ste. 222, Redlands, California, or at any other place as Landlord may from time to time designate by written notice to Tenant.

ARTICLE 3. USE OF PREMISES
Section 3.01. Permitted Use. During the Term of this Lease, the Premises shall be used for operation of the Micah House Program for youth educational purposes, including but not limited to, tutoring, counseling, mentoring and recreational programs and activitiesfor youth in 1st through 12th grades. Tenant shall not use or permit the Premises to be used for any other purpose without the prior written consent of Landlord. Further, Tenant shall not use or permit the Premises, or any part thereof, for the storage of hazardous or toxic chemicals or substances, or for any similar purpose.

Section 3.03. Waste or Nuisance. Tenant shall not commit, or permit the commission of any waste or nuisance on the Premises. Tenant shall not maintain, commit, or permit the maintenance or commission, of any nuisance on the Premises as defined in Civil Code Section 3479, and Tenant shall not use or permit the use of the Premises for any unlawful purpose.

Section 3.04. Compliance with Laws. Tenant shall, at Tenant’s own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, whether federal, state, county or municipal, relating to Tenant’s use and occupancy of the Premises whether those statutes, ordinances, regulations and requirements are now in force or are subsequently enacted. Tenant shall defend, indemnify, and hold harmless Landlord and its elected and appointed officials, employees, and agents from and against any and all claims, losses and liability, including attorneys’ fees for failure to comply with applicable laws relating to Tenant’s use and occupancy of the Premises. The judgment of any court of competent jurisdiction, or the admission by Tenant in a proceeding brought against Tenant by any government entity, that Tenant has violated any statue, ordinance, regulation or requirement shall be conclusive as between Landlord and Tenant and shall constitute grounds for termination of this Lease by Landlord.

ARTICLE 4. UTILITIES
Section 4.01. Tenant’s Obligation. Tenant shall pay and hold Landlord free and harmless from all charges for utilities to the Premises including but not limited to water, electricity, gas, solid waste, telephone and security. Tenant shall pay these utilities directly to provider of the service, and shall make payment as the charges become due and payable and in any event, before delinquency.

ARTICLE 5. ALTERATIONS AND REPAIRS
Section 5.01. Condition of Premises. Tenant accepts the Premises, as well as improvements located on the Premises, “as-is” and in their present condition.

Section 5.02. Maintenance by Tenant. Tenant at its cost shall maintain in good condition all portions of the Premises, including but not limited to the following:

1. The structural parts of the building and other improvements that are a part of the Redlands Regular Meeting of 2-4-2025 87 of 995
3 I:\cmo\Agreements\Oxford_Trinity_Community_Foundation_Lease FY25-0017.doc-jm Premises, which structural parts include the foundations, bearing and exterior walls (including glass and doors), subflooring and roof.

2. The electrical, plumbing and sewage systems, including those portions of the systems lying within the Premises.

3. Window frames, gutters and downspouts on the building and other improvements that are a part of the Premises.

4. Air conditioning, heating and ventilating systems servicing the Premises (air conditioning and heating filters are to be changed quarterly).

5. Interior maintenance and restrooms, including cleaning.

6. Tenantshall provide a written report to Landlord on or before March 15th of each calendar year that summarizes the necessary repairs or maintenance performed on the Premises by Tenant during the preceding calendar year, and the anticipated maintenance and capital improvements that may be completed during the then-current calendar year.

Upon five (5) days prior written notice, Landlord shall have the right to enter the Premises during a weekday, at reasonable times, for the purpose of determining whether the Premises are in good condition. Should an inspection disclose the need for maintenance or repairs, Landlord will provide Tenant with written notice of any items requiring repair or maintenance. If remedial action is not commenced on said items by Tenant within thirty (30) days from the provision of such notice and diligently pursued to completion thereafter, Landlord and its agents may enter the Premises and take whatever action is necessary to perform such maintenance or repairs and Tenant shall reimburse Landlord for the cost of such repairs as set forth in Section 6.04. The Tenant shall have the right to accompany all Landlord representatives on all such inspections of the Premises. Landlord shall conduct its activities on the Premises as allowed in this paragraph in a manner that will cause the least possible inconvenience, annoyance, or disturbance to the Tenant.

Section 5.03. Alterations and Liens. Tenant shall not make or permit any other person to make, any significant, structural alterations to the Premises or to any improvements on the Premises without the prior written consent of Landlord. Tenant shall keep the Premises free and clear from any and all liens, claims and demands for work performed, materials furnished, or operations conducted on the Premises. Tenant shall defend, indemnify, and hold harmless Landlord and its elected and appointed officials, employees, and agents from and against any and all claims, losses and liability, including attorneys’ fees for any and all liens, claims and demands for work performed, materials furnished, or operations conducted on the Premises by or at the direction of Tenant.

Furthermore, any and all alterations, additions and improvements and fixtures, except furniture and trade fixtures, made or placed in or on the Premises by Tenant or any other person shall, on expiration or earlier termination of this Lease, become the property of Landlord and remain on the Premises.

Section 5.04. Surrender of Premises. On expiration or earlier termination of this Lease, Tenant shall promptly surrender and deliver the Premises to Landlord in as good condition as at the date of this Lease, excluding reasonable wear and tear.

ARTICLE 6. DEFAULT, ASSIGNMENT AND TERMINATION
Redlands Regular Meeting of 2-4-2025 88 of 995
4 I:\cmo\Agreements\Oxford_Trinity_Community_Foundation_Lease FY25-0017.doc-jm Section 6.01. Restriction Against Subletting or Assignment. Tenant shall not encumber, assign or otherwise transfer this Lease, any right or interest in this Lease, or any right or interest in the Premises or any of the improvements that may now or hereafter be constructed or installed on the Premises without first obtaining the express prior written consent of Landlord. Tenant shall not sublet the Premises or any part of the Premises or allow any other person, other than Tenant’s students, agents, invitees and employees, to occupy the Premises or any part of the Premises without the prior written consent of Landlord. A consent by Landlord to one assignment, one subletting, or one occupation of the Premises by another person shall not be deemed to be a consent to any subsequent assignment, subletting or occupation of the Premises by another person. Any encumbrance, assignment, transfer or subletting without the prior written consent of Landlord, whether voluntary or involuntary, by operation of law or otherwise, is void and shall at the option of Landlord, immediately terminate this Lease.

Section 6.02. Default Defined. The occurrence of the following shall constitute a default and breach of this Lease by Tenant: (1) failure by Tenant to observe and perform any provision of this Lease to be observed or performed by Tenant after written notice of Tenant’s failure to cure such default to Tenant as set forth in Section 6.03.

Section 6.03. Termination of Lease. In the event of any default by Tenant under this Lease, in addition to any other remedies available to Landlord under this Lease or in law or in equity, Landlord shall have the right to terminate this Lease and all rights of Tenant hereunder by giving written notice of the termination. However, prior to giving such written notice of termination, Landlord shall give Tenant written notice of the default and provide Tenant thirty (30) days to cure such default. If Tenant fails to cure the default within the thirty (30) days, then Landlord may proceed with the written notice of termination. No act of Landlord shall be construed as terminating this Lease except written notice given by Landlord to Tenant advising Tenant that Landlord elects to terminate this Lease.

Section 6.04. Landlord’s Right to Cure Tenant Defaults. If Tenant breaches or fails to perform any of the covenants or provisions of this Lease, Landlord may, but shall not be required to, cure Tenant’s breach. Any sum expended by Landlord, with the then maximum legal rate of interest, shall be reimbursed by Tenant to Landlord with the next due Rent payment under this Lease.

Section 6.05. Cumulative Remedies. The remedies granted to Landlord in this Lease shall not be exclusive butshall be cumulative and in addition to all remedies now or hereafter allowed by law or provided in this Lease.

Section 6.06. Non-Continuing Waiver. The waiver by Landlord of any breach by Tenant for any of the provisions of this Lease shall not constitute a continuing waiver or a waiver of any subsequent breach by Tenant whether of the same or another provision of this Lease.

ARTICLE 7. MISCELLANEOUS
Section 7.01. Force Majeure ; Unavoidable Delays. If the performance of any act required by this Lease to be performed by either Landlord or Tenant is prevented or delayed by reason of an Redlands Regular Meeting of 2-4-2025 89 of 995
5 I:\cmo\Agreements\Oxford_Trinity_Community_Foundation_Lease FY25-0017.doc-jm Act of God, strike, lockout, labor troubles, inability to secure materials, restrictive governmental laws or regulations or any other cause except financial inability that is not the fault of the party required to perform the act, the time for performance of the act will be extended for a period equivalent to the period of delay and performance of the act during the period of delay will be excused. However, nothing contained in this section shall excuse the prompt payment of rent by Tenant required by this Lease or the performance of any act rendered difficult solely because of the financial condition of the party required to perform the act.

Section 7.02. Attorneys’ Fees. If any action is commenced to enforce or interpret the terms or conditions of this Lease, the party prevailing in that action shall be entitled to, in addition to any costs and other relief that may be granted in the action, a reasonable sum as and for its attorney’s fees in that action as determined by the court, including fees for a Party’s use of in-house counsel.

Section 7.03. Interpretation. Both Parties have agreed to the language of this Lease.

Therefore, any ambiguity in the Lease shall not be resolved by a rule of interpretation providing for construction against the creator of the ambiguity.

Section 7.04. Notices. Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this Lease or by law to be served on or given to the Parties to this Lease shall be in writing and be deemed duly served and given when personally delivered to the Party to whom they are directed, or in lieu of personal service, when deposited in the United States mail, first-class postage pre-paid, addressed to Tenant at 1551 Reservoir Road, Redland, California, 92374 or to Landlord at 35 Cajon Street, P.O. Box 3005, Redlands, California, 92373. Either Party, Tenant or Landlord, may change its address for the purpose of this section by giving written notice of that change to the other Party in the manner provided in this section.

Section 7.05. Entire Agreement. This Lease constitutes the entire agreement between Landlord and Tenant respecting the Premises, the leasing of the Premises to Tenant, and the Term created under this Lease, and correctly sets forth the obligations of Landlord and Tenant to each other as of its date. Any agreements or representations respecting the Premises or their leasing by Landlord to Tenant not expressly set forth in this instrument are null and void. This Lease may be amended only by written agreement signed by the Parties.

Section 7.06. Possessory Interest. Tenant shall pay any and all taxes and assessments which may, during the term of this Lease, be levied or assessed on the personal property or business owned by Tenant and located on the Premises. Tenant acknowledges and agrees that, in accordance with California Revenue and Tax Code Section 107.6, the Premises may be subject to property taxation and that Tenant may be deemed to have a possessory interest in such property and may be subject to the payment of property taxes levied on such interest unless an applicable exemption exists.

Section 7.07. Assignment. Tenant shall not assign this Lease, or any interest in it, without prior written consent of Landlord. Consent to any one assignment by Landlord shall not be deemed consent to any subsequent assignment. Any such assignment without the prior written consent of Landlord shall be void, and shall at Landlord’s option terminate this Lease. Tenant’s interest in this Lease shall not be assignable by operation of law, without the written consent of Landlord.

Redlands Regular Meeting of 2-4-2025 90 of 995
6 I:\cmo\Agreements\Oxford_Trinity_Community_Foundation_Lease FY25-0017.doc-jm Section 7.08. Hold Harmless, Defense Obligation and Indemnity. Tenant shall defend, indemnify and hold Landlord, and Landlord’s elected officials, officers, employees, free and harmless from and against any and all losses, claims, damages, actions, causes of action, costs, property damage and injuries, including death, and any attorneys’ fees, arising out of or in connection with Tenant’s, and its employees’, agents’ and invitees’ use or occupancy of the Premises and its programming and services including any attendant activities undertaken by any of them during the term of this Lease.

Section 7.09. Non-Discrimination. Tenant shall comply with all applicable local, state and federal requirements in providing non-discriminatory services and programming on the Premises during the term of the Lease.

Section 7.10. Indemnity. Tenant shall defend, indemnify and hold Landlord and Landlord’s elected and appointed officials, employees and agents harmless against any claim of liability or loss from personal injury or property damage resulting from or arising out of the negligence or willful misconduct of the Tenant, its employees, contractors, invitees or agents, except to the extent such claims or damages may be due to or caused by the sole negligence or willful misconduct of the Landlord and Landlord’s elected and appointed officials, employees and agents. The obligations under this Section shall survive the expiration or termination of this Lease.

Section 7.11. Insurance. Lessee shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Lessee’s operation and use of the leased premises as shown in Exhibit B. The cost of such insurance shall be borne by the Lessee.

Executed on this 4
th day of February, 2025, at Redlands, California.

CITY OF REDLANDS TRINITY COMMUNITY FOUNDATION
__________________________________
Mario Saucedo, Mayor
__________________________________
Scott Clayton, Treasurer
ATTEST:
_________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 91 of 995
7 I:\cmo\Agreements\Oxford_Trinity_Community_Foundation_Lease FY25-0017.doc-jm

EXHIBIT A

LEGAL DESCRIPTION
• TRACT 6904 LOT 20 TRACT NO 6904 LOT 20
Redlands Regular Meeting of 2-4-2025 92 of 995
8 I:\cmo\Agreements\Oxford_Trinity_Community_Foundation_Lease FY25-0017.doc-jm

EXHIBIT B

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Sexual Abuse or Molestation (SAM) Liability: If the work will include contact with minors, and the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence or claim.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. (This applies to lessees with employees).

4. Property insurance against all risks of loss to any tenant improvements or betterments, at full replacement cost with no coinsurance penalty provision.

5. Public Liability Insurance: Tenant shall secure and maintain throughout the Term of this Lease public liability insurance in the amount of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) in the aggregate, for bodily injury and property damages issued by a responsible insurance company licensed to do business in the State of California and acceptable to Landlord. Tenant shall require the carriers of the above required coverage to waive all rights of subrogation against Landlord and its elected officials, officers, employees, agents and volunteers.

If the Lessee maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Lessee. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).

Redlands Regular Meeting of 2-4-2025 93 of 995
9 I:\cmo\Agreements\Oxford_Trinity_Community_Foundation_Lease FY25-0017.doc-jm Primary Coverage
For any claims related to this contract, the Lessee’s insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Lessee’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.

Umbrella or Excess Policy
The Lessee may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.

Legal Liability Coverage
The property insurance is to be endorsed to include Legal Liability Coverage (ISO Form CP 00 40 04 02 or equivalent) with a limit equal to the replacement cost of the leased property.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity.

Waiver of Subrogation
Lessee hereby grants to Entity a waiver of any right to subrogation which any insurer of said Lessee may acquire against the Entity by virtue of the payment of any loss under such insurance. Lessee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Entity. The Entity may require the Lessee to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000 [fill in the amount for your comfort level for the specific Lessee and job – it could be much higher, or in the case of a very small Lessee, you might want it lower] unless approved in writing by Entity. Any and all deductibles and SIRs shall be the sole responsibility of Lessee who procured such insurance and shall not apply to the Indemnified Additional Insured Parties.

Redlands Regular Meeting of 2-4-2025 94 of 995
10 I:\cmo\Agreements\Oxford_Trinity_Community_Foundation_Lease FY25-0017.doc-jm Entity may deduct from any amounts otherwise due Lessee to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible. Entity reserves the right to obtain a copy of any policies and endorsements for verification.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity.

Verification of Coverage
Lessee shall furnish the Entity with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the Entity before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive the Lessee’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Redlands Regular Meeting of 2-4-2025 95 of 995
1 I:\cmo\Agreements\Chapel Trinity_Community_Foundation_Lease FY25-0016.doc-jm RECORDING REQUESTED BY:

CITY OF REDLANDS
WHEN RECORDED RETURN TO:

CITY CLERK'S OFFICE

CITY OF REDLANDS
P.O. BOX 3005
REDLANDS, CA 92373

THIS SPACE FOR RECORDER'S USE ONLY)

LEASE AGREEMENT
This Lease is made this 4
th day of February, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation ("Landlord"), and Trinity Community Foundation, a California nonprofit public benefit corporation ("Tenant"). Landlord, in consideration of the rent to be paid by Tenant and of the covenants to be kept and performed by Tenant under this Lease, hereby leases to Tenant, and Tenant, in consideration of the covenants to be kept and performed by Landlord under this Lease, hereby leases from Landlord the real property with APN: 0170-082-09- 0000located at 611 Chapel Street in Redlands, California, as described in Exhibit “A” (the “Premises”).

ARTICLE 1. TERM OF AGREEMENT
Section 1.01. Initial Term. This Lease of the Premises shall be for an initial term of five (5) years commencing on the Effective Date of this Lease.

Section 1.02. Renewal Term. Tenant shall have the option of renewing this lease for one (1) additional five (5) year term (:Renewal Term”) Tenant may exercise its option to renew by providing written notice to the Landlord not earlier than ninety (90) days and not later that forty-five (45) days prior to the expiration of the initial term. The Initial Term and Renewal Term are collectively referred to herein as the “Term” of this lease.

Section 1.03. Early Termination. Notwithstanding the Term of this Lease, either Party may terminate this Lease, without cause and without penalty, at any time by providing one (1) years prior written notice to the other Party. Such termination shall be effective at the end of the one-year notice period unless otherwise agreed in writing by both Parties. This intent of this provision is to allow for flexibility and adaptability in the time for Tenant and Landlord to plan for the termination of the Lease and vacation of the Premises.

ARTICLE 2. NOMINAL RENT
Section 2.01. Rent. Tenant shall pay to Landlord rent for the Premises each year during the Term in the sum of one dollar ($1.00) (“Rent”). The Rent shall be payable annually on or before Redlands Regular Meeting of 2-4-2025 96 of 995
2 I:\cmo\Agreements\Chapel Trinity_Community_Foundation_Lease FY25-0016.doc-jm June 18th each year at the office of Landlord at 3 5 Cajon Street, Ste. 222,Redlands, California, or at any other place as Landlord may from time to time designate by written notice to Tenant.

ARTICLE 3. USE OF PREMISES
Section 3.01. Permitted Use. During the Term of this Lease, the Premises shall be used for operation of the Micah House Program for youth educational purposes, including but not limited to, tutoring, counseling, mentoring and recreational programs and activitiesfor youth in 1st through 12th grades. Tenant shall not use or permit the Premises to be used for any other purpose without the prior written consent of Landlord. Further, Tenant shall not use or permit the Premises, or any part thereof, for the storage of hazardous or toxic chemicals or substances, or for any similar purpose.

Section 3.03. Waste or Nuisance. Tenant shall not commit, or permit the commission of any waste or nuisance on the Premises. Tenant shall not maintain, commit, or permit the maintenance or commission, of any nuisance on the Premises as defined in Civil Code Section 3479, and Tenant shall not use or permit the use of the Premises for any unlawful purpose.

Section 3.04. Compliance with Laws. Tenant shall, at Tenant’s own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, whether federal, state, county or municipal, relating to Tenant’s use and occupancy of the Premises whether those statutes, ordinances, regulations and requirements are now in force or are subsequently enacted. Tenant shall defend, indemnify, and hold harmless Landlord and its elected and appointed officials, employees, and agents from and against any and all claims, losses and liability, including attorneys’ fees for failure to comply with applicable laws relating to Tenant’s use and occupancy of the Premises. The judgment of any court of competent jurisdiction, or the admission by Tenant in a proceeding brought against Tenant by any government entity, that Tenant has violated any statue, ordinance, regulation or requirement shall be conclusive as between Landlord and Tenant and shall constitute grounds for termination of this Lease by Landlord.

ARTICLE 4. UTILITIES
Section 4.01. Tenant’s Obligation. Tenant shall pay and hold Landlord free and harmless from all charges for utilities to the Premises including but not limited to water, electricity, gas, solid waste, telephone and security. Tenant shall pay these utilities directly to provider of the service, and shall make payment as the charges become due and payable and in any event, before delinquency.

ARTICLE 5. ALTERATIONS AND REPAIRS
Section 5.01. Condition of Premises. Tenant accepts the Premises, as well as improvements located on the Premises, “as-is” and in their present condition.

Section 5.02. Maintenance by Tenant. Tenant at its cost shall maintain in good condition all portions of the Premises, including but not limited to the following:

1. The structural parts of the building and other improvements that are a part of the Premises, which structural parts include the foundations, bearing and exterior walls Redlands Regular Meeting of 2-4-2025 97 of 995
3 I:\cmo\Agreements\Chapel Trinity_Community_Foundation_Lease FY25-0016.doc-jm (including glass and doors), subflooring and roof.

2. The electrical, plumbing and sewage systems, including those portions of the systems lying within the Premises.

3. Window frames, gutters and downspouts on the building and other improvements that are a part of the Premises.

4. Air conditioning, heating and ventilating systems servicing the Premises (air conditioning and heating filters are to be changed quarterly).

5. Interior maintenance and restrooms, including cleaning.

6. Tenantshall provide a written report to Landlord on or before March 15th of each calendar year that summarizes the necessary repairs or maintenance performed on the Premises by Tenant during the preceding calendar year, and the anticipated maintenance and capital improvements that may be completed during the then-current calendar year.

Upon five (5) days prior written notice, Landlord shall have the right to enter the Premises during a weekday, at reasonable times, for the purpose of determining whether the Premises are in good condition. Should an inspection disclose the need for maintenance or repairs, Landlord will provide Tenant with written notice of any items requiring repair or maintenance. If remedial action is not commenced on said items by Tenant within thirty (30) days from the provision of such notice and diligently pursued to completion thereafter, Landlord and its agents may enter the Premises and take whatever action is necessary to perform such maintenance or repairs at Tenant’s expense, and Tenant shall reimburse Landlord for the cost of such repairs as set forth in Section 6.04. The Tenant shall have the right to accompany all Landlord representatives on all such inspections of the Premises.

Landlord shall conduct its activities on the Premises as allowed in this paragraph in a manner that will cause the least possible inconvenience, annoyance, or disturbance to the Tenant.

Section 5.03. Alterations and Liens. Tenant shall not make or permit any other person to make, any significant, structural alterations to the Premises or to any improvements on the Premises without the prior written consent of Landlord. Tenant shall keep the Premises free and clear from any and all liens, claims and demands for work performed, materials furnished, or operations conducted on the Premises. Tenant shall defend, indemnify, and hold harmless Landlord and its elected and appointed officials, employees, and agents from and against any and all claims, losses and liability, including attorneys’ fees for any and all liens, claims and demands for work performed, materials furnished, or operations conducted on the Premises by or at the direction of Tenant.

Furthermore, any and all alterations, additions and improvements and fixtures, except furniture and trade fixtures, made or placed in or on the Premises by Tenant or any other person shall, on expiration or earlier termination of this Lease, become the property of Landlord and remain on the Premises.

Section 5.04. Surrender of Premises. On expiration or earlier termination of this Lease, Tenant shall promptly surrender and deliver the Premises to Landlord in as good condition as at the date of this Lease, excluding reasonable wear and tear.

ARTICLE 6. DEFAULT, ASSIGNMENT AND TERMINATION
Section 6.01. Restriction Against Subletting or Assignment. Tenant shall not encumber, Redlands Regular Meeting of 2-4-2025 98 of 995
4 I:\cmo\Agreements\Chapel Trinity_Community_Foundation_Lease FY25-0016.doc-jm assign or otherwise transfer this Lease, any right or interest in this Lease, or any right or interest in the Premises or any of the improvements that may now or hereafter be constructed or installed on the Premises without first obtaining the express prior written consent of Landlord. Tenant shall not sublet the Premises or any part of the Premises or allow any other person, other than Tenant’s students, agents, invitees and employees to occupy the Premises or any part of the Premises without the prior written consent of Landlord. A consent by Landlord to one assignment, one subletting, or one occupation of the Premises by another person shall not be deemed to be a consent to any subsequent assignment, subletting or occupation of the Premises by another person. Any encumbrance, assignment, transfer or subletting without the prior written consent of Landlord, whether voluntary or involuntary, by operation of law or otherwise, is void and shall at the option of Landlord, immediately terminate this Lease.

Section 6.02. Default Defined. The occurrence of the following shall constitute a default and breach of this Lease by Tenant: (1) failure by Tenant to observe and perform any provision of this Lease to be observed or performed by Tenant after written notice of Tenant’s failure to cure such default to Tenant as set forth in Section 6.03.

Section 6.03. Termination of Lease. In the event of any default by tenant under this Lease, in addition to any other remedies available to Landlord under this Lease or in law or in equity, Landlord shall have the right to terminate this Lease and all rights of Tenant hereunder by giving written notice of the termination. However, prior to giving such written notice of termination, Landlord shall give Tenant written notice of the default and provide Tenant thirty (30) days to cure such default. If Tenant fails to cure the default within the thirty (30) days, then Landlord may proceed with the written notice of termination. No act of Landlord shall be construed as terminating this Lease except written notice given by Landlord to Tenant advising Tenant that Landlord elects to terminate this Lease.

Section 6.04. Landlord’s Right to Cure Tenant Defaults. If Tenant breaches or fails to perform any of the covenants or provisions of this Lease, Landlord may, but shall not be required to, cure Tenant’s breach. Any sum expended by Landlord, with the then maximum legal rate of interest, shall be reimbursed by Tenant to Landlord with the next due Rent payment under this Lease.

Section 6.05. Cumulative Remedies. The remedies granted to Landlord in this Lease shall not be exclusive butshall be cumulative and in addition to all remedies now or hereafter allowed by law or provided in this Lease.

Section 6.06. Non-Continuing Waiver. The waiver by Landlord of any breach by Tenant for any of the provisions of this Lease shall not constitute a continuing waiver of a waiver of any subsequent breach by Tenant whether of the same or another provision of this Lease.

ARTICLE 7. MISCELLANEOUS
Section 7.01. Force Majeure Unavoidable Delays. If the performance of any act required by this Lease to be performed by either Landlord or Tenant is prevented or delayed by reason of an Act of God, strike, lockout, labor troubles, inability to secure materials, restrictive governmental laws or regulations or any other cause except financial inability that is not the fault of the party required to Redlands Regular Meeting of 2-4-2025 99 of 995
5 I:\cmo\Agreements\Chapel Trinity_Community_Foundation_Lease FY25-0016.doc-jm perform the act, the time for performance of the act will be extended for a period equivalent to the period of delay and performance of the act during the period of delay will be excused. However, nothing contained in this section shall excuse the prompt payment of rent by Tenant required by this Lease or the performance of any act rendered difficult solely because of the financial condition of the party required to perform the act.

Section 7.02. Attorneys’ Fees. If any action is commenced to enforce or interpret the terms or conditions of this Lease, the party prevailing in that action shall be entitled to, in addition to any costs and other relief that may be granted in the action, a reasonable sum as and for its attorney’s fees in that action as determined by the court, including fees for a Party’s use of in-house counsel.

Section 7.03. Interpretation. Both Parties have agreed to the language of this Lease.

Therefore, any ambiguity in the Lease shall not be resolved by a rule of interpretation providing for construction against the creator of the ambiguity.

Section 7.04. Notices. Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this Lease or by law to be served on or given to the Parties to this Lease shall be in writing and be deemed duly served and given when personally delivered to the Party to whom they are directed, or in lieu of personal service, when deposited in the United States mail, first-class postage pre-paid, addressed to Tenant at 1551 Reservoir Road, Redland, California, 92374 or to Landlord at 35 Cajon Street, P.O. Box 3005, Redlands, California, 92373. Either Party, Tenant or Landlord, may change its address for the purpose of this section by giving written notice of that change to the other Party in the manner provided in this section.

Section 7.05. Entire Agreement. This Lease constitutes the entire agreement between Landlord and Tenant respecting the Premises, the leasing of the Premises to Tenant, and the Term created under this Lease, and correctly sets forth the obligations of Landlord and Tenant to each other as of its date. Any agreements or representations respecting the Premises or their leasing by Landlord to Tenant not expressly set forth in this instrument are null and void. This Lease may be amended only by written agreement signed by the Parties.

Section 7.06. Possessory Interest. Tenant shall pay any and all taxes and assessments which may, during the term of this Lease, be levied or assessed on the personal property or business owned by Tenant and located on the Premises. Tenant acknowledges and agrees that, in accordance with California Revenue and Tax Code Section 107.6, the Premises may be subject to property taxation and that Tenant may be deemed to have a possessory interest in such property and may be subject to the payment of property taxes levied on such interest unless an applicable exemption exists.

Section 7.07. Assignment. Tenant shall not assign this Lease, or any interest in it, without prior written consent of Landlord. Consent to any one assignment by Landlord shall not be deemed consent to any subsequent assignment. Any such assignment without the prior written consent of Landlord shall be void, and shall at Landlord’s option terminate this Lease. Tenant’s interest in this Lease shall not be assignable by operation of law, without the written consent of Landlord.

Section 7.08. Hold Harmless, Defense Obligation and Indemnity. Tenant shall defend, indemnify and hold Landlord, and Landlord’s elected officials, officers, employees, free and Redlands Regular Meeting of 2-4-2025 100 of 995
6 I:\cmo\Agreements\Chapel Trinity_Community_Foundation_Lease FY25-0016.doc-jm harmless from and against any and all losses, claims, damages, actions, causes of action, costs, property damage and injuries, including death, and any attorneys’ fees, arising out of or in connection with Tenant’s, and its employees’, agents and invitees use or occupancy of the Premises its programming and services including and any attendant activities undertaken by any of them during the term of this Lease.

Section 7.09. Non-Discrimination. Tenant shall comply with all applicable local, state and federal requirements in providing non-discriminatory services and programming on the Premises during the term of the Lease.

Section 7.10. Indemnity. Tenant shall defend, indemnify and hold Landlord and Landlord’s elected and appointed officials, employees and agents harmless against any claim of liability or loss from personal injury or property damage resulting from or arising out of the negligence or willful misconduct of the Tenant, its employees, contractors, invitees or agents, except to the extent such claims or damages may be due to or caused by the sole negligence or willful misconduct of the Landlord and Landlord’s elected and appointed officials, employees and agents. The obligations under this Section shall survive the expiration or termination of this Lease.

Section 7.11 Insurance. Lessee shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Lessee’s operation and use of the leased premises as shown in Exhibit B. The cost of such insurance shall be borne by the Lessee.

Executed on this 4
th day of February, 2025, at Redlands, California.

CITY OF REDLANDS TRINITY COMMUNITY FOUNDATION
__________________________________
Mario Saucedo, Mayor
__________________________________
Scott Clayton, Treasurer
ATTEST:
_________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 101 of 995
7 I:\cmo\Agreements\Chapel Trinity_Community_Foundation_Lease FY25-0016.doc-jm

EXHIBIT A

LEGAL DESCRIPTION
• LUGONIA HEIGHTS LOTS 15 AND 16 BLK 8
Redlands Regular Meeting of 2-4-2025 102 of 995
8 I:\cmo\Agreements\Chapel Trinity_Community_Foundation_Lease FY25-0016.doc-jm

EXHIBIT B

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Sexual Abuse or Molestation (SAM) Liability: If the work will include contact with minors, and the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence or claim.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. (This applies to lessees with employees).

4. Property insurance against all risks of loss to any tenant improvements or betterments, at full replacement cost with no coinsurance penalty provision.

5. Public Liability Insurance: Tenant shall secure and maintain throughout the Term of this Lease public liability insurance in the amount of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) in the aggregate, for bodily injury and property damages issued by a responsible insurance company licensed to do business in the State of California and acceptable to Landlord. Tenant shall require the carriers of the above required coverage to waive all rights of subrogation against Landlord and its elected officials, officers, employees, agents and volunteers.

If the Lessee maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Lessee. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).Primary Coverage For any claims related to this contract, the Lessee’s insurance coverage shall be primary and Redlands Regular Meeting of 2-4-2025 103 of 995
9 I:\cmo\Agreements\Chapel Trinity_Community_Foundation_Lease FY25-0016.doc-jm non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Lessee’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.

Umbrella or Excess Policy
The Lessee may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.

Legal Liability Coverage
The property insurance is to be endorsed to include Legal Liability Coverage (ISO Form CP 00 40 04 02 or equivalent) with a limit equal to the replacement cost of the leased property.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity.

Waiver of Subrogation
Lessee hereby grants to Entity a waiver of any right to subrogation which any insurer of said Lessee may acquire against the Entity by virtue of the payment of any loss under such insurance. Lessee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Entity. The Entity may require the Lessee to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000 [fill in the amount for your comfort level for the specific Lessee and job – it could be much higher, or in the case of a very small Lessee, you might want it lower] unless approved in writing by Entity. Any and all deductibles and SIRs shall be the sole responsibility of Lessee who procured such insurance and shall not apply to the Indemnified Additional Insured Parties.

Entity may deduct from any amounts otherwise due Lessee to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that Defense costs, including the Allocated Loss Redlands Regular Meeting of 2-4-2025 104 of 995
10 I:\cmo\Agreements\Chapel Trinity_Community_Foundation_Lease FY25-0016.doc-jm Adjustment Expenses, will satisfy the SIR or deductible. Entity reserves the right to obtain a copy of any policies and endorsements for verification.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity.

Verification of Coverage
Lessee shall furnish the Entity with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the Entity before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive the Lessee’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Redlands Regular Meeting of 2-4-2025 105 of 995
September 1, 2024
City of Redlands
Attn: Redlands City Council
For 23 years, Micah House has served as a beacon of hope for the next generation in Redlands.

Micah House began as a partnership with the City of Redlands at the request of the Redlands Police Chief in 2001 to meet the needs of at-risk children in high-crime, low-income neighborhoods north Redlands. I am writing to formally express our interest in renewing our lease agreement with the City of Redlands on the Micah House properties at 1006 Oxford Drive and 611 Chapel Street, so that together we can continue to be a stable and positive influence in the lives of children and their families.

Micah House is located intentionally in neighborhoods where at-risk populations reside. The children served by Micah House share several characteristics. They tend to be (1) low income, (2) without adult supervision after school, (3) struggling academically, (4) at high risk for crime, teen pregnancy, alcohol/drug use, poor health/nutrition, and (5) dropping out of school. The Redlands Police Department identified the need for our presence in these two high-crime, low-income, ethnic minority neighborhoods. See attached for specific statistics on our population base.

Each school year, Micah House serves 70+ students on a daily basis. Our elementary and teen program run out of our Oxford Drive location, while special events and enrichment programs run out of our Chapel Street location. Students receive homework help, targeted literacy education, character building experiential learning, recreational activities, computer skills, and art instruction. Staff and trusted volunteers provide a helping hand in the areas of students’ greatest need, all at no cost to families.

In partnership with the City of Redlands and the Redlands Police department, we host the Back2School Jam at our Chapel Street location. This community event brings educational support as well as opportunities for positive interactions with law enforcement and community leaders. This year, 900 backpacks filled with school supplies were given out to students in need and 31 community organizations shared resources with kids and families.

In recent years, Micah House’s teen program (middle and high school) has grown exponentially.

This program focuses on building healthy friendships and community. Staff and volunteers invest in students’ lives and help them navigate the challenges at school and home while continuing to provide a safe quiet place for homework help and training in life-skills such as healthy choices and time management. These elements are key in bridging the gaps in education caused by distance learning and helping kids succeed academically, socially, and emotionally.

Since 2001, Micah House has served hundreds of students and families by (1) providing a safe place for at-risk children after school, (2) working with families to positively influence the surrounding neighborhoods, and (3) supporting the public-school teachers' efforts by helping students with daily assignments and literacy.

Our partnership with the City of Redlands, allows students to continue to thrive.

A renewal of the lease on the Micah House properties is critical to ensure that Micah House continues to be a stable presence in Redlands’ most vulnerable neighborhoods and make a difference in the next generation. I look forward to your response.

For the next generation,
Alison Anderson
Executive Director
[email protected]
Redlands Regular Meeting of 2-4-2025 106 of 995
120
volunteers consit of
community members &
university of redlands
students
years serving
the community
Since 2001
paid by families for tutoring,
literacy education, and
homework help
$
0 23
of Students served live
below federal poverty line
100%
micah house quick facts
4 part-time staff
Students lives changing
each day
69 2 locations
micah
house
oxford drive
daily program
chapel street
enrichment
&events
micah
house
GENDER 900
backpacks with school
supplies given in 2024
Redlands Regular Meeting of 2-4-2025 107 of 995
City Council Meeting I. 9.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Agreement for Services with the Ecology Center to join their Market Match program, providing $1,808 in nutrition incentives. Additionally, authorize an additional appropriation of $2,432.25 and approve an in-kind services grant match valued at $5,616.91 and determine that approval of the Agreement with Ecology is exempt from environmental review in accordance with California Environmental Quality Act Guidelines Section 15301 (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that the staff’s recommendations are appropriate, the following motions are provided:

I move that the City Council determine that approval of the Agreement with Ecology is exempt from environmental review in accordance with California Environmental Quality Act Guidelines Section 15301, and

1. I move that the City Council approve the Agreement for Services with the Ecology Center to participate in their Market Match Program.

2. I move to approve an additional appropriation of $2,432.25 and approve an in-kind service grant match of $5,616.91.

3. RECOMMENDATION:

Staff recommends that the City Council approve the Agreement for Services with the Ecology Center, to participate in their Market Match Program, approve an additional appropriation of $2,432.25, and approve an in-kind service grant match of $5,616.91. In addition, staff recommends that the City Council determine that the approval of the Agreement is exempt from environmental review in accordance with California Environmental Quality Act Guidelines Section 15301.

Redlands Regular Meeting of 2-4-2025 108 of 995
DISCUSSION:

The Federal Supplemental Nutrition Assistance Program (SNAP), called CalFresh in California and occasionally referred to as "food stamps," is the largest food assistance program in the nation. Market Match, administered through the Ecology Center, is California’s SNAP healthy food incentive program, which matches customers’ nutrition assistance benefits, like CalFresh and WIC at farmers’ markets. The matching funds allow SNAP recipients to buy more fruits and vegetables from eligible farmers' markets such as the Redlands Certified Farmers Markets. Market Match empowers qualifying shoppers to make healthy food choices by overcoming financial barriers. The program intends to encourage job creation, local economic development, and civic engagement by leveraging the benefits of farmers’ markets for a broader community.

The City is partnering with the Ecology Center to participate in their Market Match program to distribute nutrition incentives to SNAP customers at Redlands Farmers Market, funded by the California Department of Food and Agriculture Grant awarded to the Ecology Center. Market Match incentives provide a dollar-for-dollar match (for each SNAP benefit spent, the customer receives one dollar of Market Match incentive, up to $10.00), per market day.

An in-kind match of $5,616.91 will be fulfilled through staff time at the market, distributing and redeeming the SNAP EBT and Market Match incentives, and administering the grant. The term of this grant is from January 1, 2025, through May 31, 2025. From 2017 through 2024, the City Council has approved accepting Market Match grant funds for use at the City's Certified Farmers Markets.

If approved, the grant funds for the seventh year will be dedicated to continuing the Market Match incentive program, including advertising for customer outreach, incentives distributed to participants, and program administration for data tracking and incentive distribution at the market.

The proposed agreement is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines. This exemption applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private facilities involving negligible or no expansion of the existing use. The activities outlined in this agreement fall within these parameters, and no further environmental review is required.

Redlands Regular Meeting of 2-4-2025 109 of 995
ALTERNATIVES:

City Council may elect not to participate in the California Market Match Program at this time.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Dave Jaffe, Recreation Supervisor
Fiscal Impact
Fiscal Year: FY 2024-26
Revenue Generating: Yes
Appropriation Required Y/N: Y
Amount: $2,432.25
Discussion:

This grant will provide total funds in the amount of $2,432.25. Of this total, $624.25 will be used towards promoting and administering the program and $1,808.00 will be used towards incentives. The City is required to provide match of $5,616.91of in-kind services.

Attachments
A. MOU
B. Agreement
C. Appropriation
Redlands Regular Meeting of 2-4-2025 110 of 995
Memorandum of Understanding
Between the California Department of Food and Agriculture and ______________________________________________
Program Summary
The California Nutrition Incentive Program (CNIP) is a statewide program that provides nutrition incentives to CalFresh (federally known as SNAP) shoppers at certified farmers’ markets and small businesses throughout the state of California. CNIP is administered by the California Department of Food and Agriculture’s (CDFA) Office of Farm to Fork through competitive grants awarded to non-profits, small businesses and farmers’ markets. CNIP was established by California Assembly Bill 1321 (Chapter 442, Statutes of 2015).

CNIP incentives are offered to increase the purchase of California grown fresh fruits and vegetables by CalFresh shoppers.

CDFA is a grantee of the Gus Schumacher Nutrition Incentive Program (GusNIP), which is administered by the United States Department of Agriculture’s National Institute of Food and Agriculture (NIFA) and Food and Nutrition Service (FNS). GusNIP is authorized by Section 4205 of the Agricultural Improvement Act of 2018 amended section 4405 of the Food, Conservation, and Energy Act of 2008 (“FCEA”) (7 U.S.C. 7517). The authority to administer this program was delegated to the Director of NIFA through the Under Secretary for Research, Education, and Economics (REE) (see 79 FR 44101 (July 30, 2014).

The Ecology Center is one of CDFA’s subgrantees on this project and has contracts in place with many of the farmers markets, farmers’ market associations, CSAs, farms stands, and stores participating in CNIP.

This Memorandum of Understanding does not supersede either CDFA’s grants agreement with the Ecology Center nor the Ecology Center’s contract with ________________________________________ (market or “firm”), the “Firm”. This MOU outlines specific requirements of ______________________________________ (market or “firm”) and CDFA, but _______________________________________ (market or “firm”) is still subject to additional requirements outlined in its contract with the Ecology Center and grant with CDFA.

GusNIP MOU Page 1
Redlands Regular Meeting of 2-4-2025 111 of 995
Firm/Market Information
Name of Firm (including any other names the firm does business under):
_________________________________________
Mailing Address of Market Operator: _____________________________________________ Site Name #1 ______________________________________________ Address ______________________________________________
Cross Street ______________________________________________ City ______________________________________________
Zip Code ______________________________________________ County ______________________________________________
Phone ______________________________________________
Months of Operation ______________________________________________ Day(s) of Operation ______________________________________________ Start Time ______________________________________________ End Time ______________________________________________ FNS Number ______________________________________________ Site Name #2 ______________________________________________ Address ______________________________________________
Cross Street ______________________________________________ City ______________________________________________
Zip Code ______________________________________________ County ______________________________________________
Phone ______________________________________________
Months of Operation ______________________________________________ Day(s) of Operation ______________________________________________ Start Time ______________________________________________ End Time ______________________________________________ FNS Number ______________________________________________ Site Name #3 ______________________________________________ Address ______________________________________________
Cross Street ______________________________________________ City ______________________________________________
Zip Code ______________________________________________ County ______________________________________________
Phone ______________________________________________
Months of Operation ______________________________________________ Day(s) of Operation ______________________________________________ Start Time ______________________________________________ End Time ______________________________________________ FNS Number ______________________________________________ GusNIP MOU Page 2
Redlands Regular Meeting of 2-4-2025 112 of 995
Expected starting date of participation in CDFA’s GusNIP project: January 1, 2025 Expected ending date of participation: December 31, 2027 Incentives being offered: CalFresh shoppers spending their CalFresh (SNAP) benefits will receive incentives for the purchase of California grown fresh fruit and vegetables.

Firm Responsibilities
Data: The firm will provide CDFA and/or its affiliates the Ecology Center and the Nutrition Policy Institute with all the incentive transaction related data necessary for a robust evaluation of the grant project. This data will also be shared with the National Institute of Agriculture and the Food and Nutrition Service as part of the GusNIP grant.

GusNIP and SNAP rules: The firm will follow all relevant GusNIP and SNAP rules including, but not limited to, the following:
● The firm will only accept incentives for California grown fresh fruits and vegetables ● The firm will never accept incentives for ineligible products (i.e., non-food, alcohol, tobacco, or hot food products)
● The firm will never exchange incentives for cash;
● The firm will never provide cash or SNAP EBT change for incentives ● The firm will never accept incentives from individuals known not to be legally entitled to possess incentives
● The firm will never accept incentives to pay credit accounts ● The firm will never knowingly provide false information of a substantive nature regarding their participation in the grant project
Any failure to abide by GusNIP and SNAP rules may result in SNAP disqualification, civil money penalties, and/or criminal penalties. Failure to abide by GusNIP grant program rules may result in rescission, in whole or in part, of the grant funds.

CDFA Responsibilities
CDFA, as the primary GusNIP grantee, is responsible for overseeing firms participating in their grant project to ensure that SNAP and GusNIP rules are followed and will be held responsible for instances of noncompliance that occur at any of the participating firms.

Breach
The Firm may be in material breach under this MOU if it fails to comply with any term of this MOU, GusNIP, or SNAP rules. In the event of a material breach, CDFA shall provide a written notice of breach to the Firm and any course of action required to cure the breach.

Termination
This agreement may be terminated by either party prior to the intended date of termination by written notice. If any action is taken to terminate, in whole or in part, CDFA’s primary grant agreement with the Ecology Center, or the Ecology Center’s contract with ______________________________________________ (market or “firm”), this MOU is no longer valid as ______________________________________________ (market or “firm”) is no longer authorized to participate in CDFA’s GusNIP grant.

GusNIP MOU Page 3
Redlands Regular Meeting of 2-4-2025 113 of 995
Firm (______________________________________________):

Name: ______________________________________________
Phone: ______________________________________________
Authorized Signature: ______________________________________________ Date: ______________________________________________
Ecology Center:

Name: ______________________________________________
Authorized Signature: ______________________________________________ Date: ______________________________________________
California Department of Food and Agriculture (federal GusNIP grantee):

Name: ______________________________________________
Authorized Signature: ______________________________________________ Date: ______________________________________________
GusNIP MOU Page 4
Redlands Regular Meeting of 2-4-2025 114 of 995
1 Ecology Lab CNIP FY25-0008-jm

AGREEMENT FOR SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by the Ecology Center, a nonprofit public benefit corporation organized under the laws of the State of California with offices at 2530 San Pablo Avenue, Berkeley, California, 94702 and the City of Redlands, a municipal corporation with offices at 35 Cajon Street, Suite 4, Redlands, CA 92373 (hereafter "Contractor," and together with the Ecology Center, the "Parties"). The Ecology Center enters into this Agreement to carry out a portion of its California Nutrition Incentive Program (“CNIP”) Grant Agreement with the California Department of Food and Agriculture- (“CDFA”) grant contract number 22-1464-001-SF.

WHEREAS, Contractor has the required capacity to provide the services sought by the Ecology Center; and
WHEREAS, Ecology Center wishes to utilize Contractor's services and abilities during the term ofthis Agreement, and Contractor is willing to offer such services upon the terms and conditions contained in this Agreement;
NOW THEREFORE, in consideration of the promises contained herein, the Parties agree as follows:

1. Term, Engagement, and Services: This Agreement is effective as of January 1, 2025 and terminates on May 31, 2025 unless terminated earlier as provided herein. During the termof this Agreement, the Ecology Center hereby engages Contractor and Contractor hereby agrees to serve the Ecology Center, as an independent contractor and not as an employee or agent of the Ecology Center. Contractor shall be available to work for reasonable periods of time to perform the scope of services and provide deliverables according to the budget and schedule as set forth in Attachment A: Budget, Attachment B: Scope of Work, and Attachment C:

Debarment Certification Form (the "Services"), included with and hereby made a part of this agreement. Either party to this Agreement may terminate this Agreement at any time, with or without cause, by giving the other party thirty (30) days written notice. Should Contractor default in the performance of this Agreement or materially breach any of its terms, the Ecology Center at its option, may terminate this Agreement effective immediately upon giving written notice to Contractor stating the reason for the termination of this Agreement.

Contractor’s original grant proposal and any revisions thereto, including all supplemental documentation provided by contractor to document grant deliverables, match, and incentives to be distributed, is incorporated by reference as a part of this agreement.

Redlands Regular Meeting of 2-4-2025 115 of 995
2 Ecology Lab CNIP FY25-0008-jm

2. Compliance with Terms of the Ecology Center Grant CDFA Agreement 22-1464-001- SF: Contractor agrees to comply with all terms and conditions applicable to the Ecology Center’s Grant Agreement with 22-1464-001-SF. Contractor also agrees to comply with all applicable Federal and State regulations, including but not limited to, the Code of Federal Regulations (2CFR 230, 2CFR 200), Research Terms and Conditions (06/11) and NIFA Agency Specific Terms and Conditions (10/14) at https://www.nifa.usda.gov/grants/regulations-and-guidelines/federal-regulations; General Provisions found in Title 2: 2CFR Part 400; 2 CFR Part 415; 2 CFR Part 416; 2 CFR Part 418; 2 CFR Part 422; 7 CFR 3015, 3016, 3019, Title 7: 7 CFR Part 3430, and allowable cost principles found in 2 CFR 220, 225, and 230 or Federal Acquisition Regulation 48 CFR 31.2 – all incorporated by reference and found at http://www.gpo.gov/fdsys/browse/collectionCfr.action?collectionCode=CFR Contractor also agrees to comply with the provisions of the Fair Employment and Housing Act (Gov. Code 12990 (a-f) and the applicable regulations promulgated there under California Code of Regulations, Title2, Section 7285.

Ecology Center may withhold payment of funds for expenses deemed unallowable by CDFA. In the event that it is determined by the Ecology Center that a contractor has been paid for work and expenses that are deemed unallowable, Contractor will be required to refund to the Ecology Center all grant funds which were disbursed to the Contractor for unallowable expenses.

3. Compensation, Project Expenses, and Payment Terms: A budget that is agreed to by both parties is attached to this Agreement as Attachment A. Total expenses forServices, excluding incentives, shall not exceed $624.25. Contractor agrees to distribute $1,808.00 in incentives on SNAP/CalFresh purchases as set forth in Attachment B.

Total payment for Services and Incentives distribution under this Agreement shall not exceed $2432.25.

Contractor may only distribute incentives at outlets that have been approved for participation by USDA’s Food and Nutrition Services (FNS) via a Memorandum of Understanding (MOU). A signed MOU between CDFA and each outlet must be reviewed and approved by CDFA prior to the outlet’s participation. Distributing incentives at outlets not approved by CDFA is a violation of this contract and Contractor will be required to repay grant funds for incentives distributed through unauthorized outlets.

Any changes to the attached budget must be agreed to in writing by the Ecology Center prior to Contractor incurring costs exceeding the original budgeted amount of any line item. Contractor is entitled to reimbursement for reasonable expenses to the extent that Redlands Regular Meeting of 2-4-2025 116 of 995
3 Ecology Lab CNIP FY25-0008-jm
such expenses are budgeted, necessary for the performance of the Services under this Agreement, and are considered allowable costs under applicable Federal and State regulations as outlined and noted in Section 2 of this contract agreement. Monthly invoices and back-up documentation shall be e-mailed in the provided Excel formats and submitted by the 7th day of the month following the reporting/invoicing month to receive payment within thirty (30) days of the Ecology Center’s receipt of the invoice and all required backup documentation, with the exception that in no case shall the Contractor receive payment prior to the Ecology Center’s receipt of payment from CDFA for the period billed.

Monthly invoices must be submitted using the invoice, timesheet and mileage tracking templates provided by the Ecology Center and must adhere to all procedures and policies as required by the Ecology Center. Invoicing documents must include the dates and hours worked and the nature of the work performed in the description. Contractor shall attach original or scanned copies of receipts for all expenses billed under this Agreement. All original receipts, invoices, and other back-up documentation must be retained by the Contractor and kept on file, available on request for audit purposes. The invoice and all required documentation must be submitted before a payment will be processed. The Ecology Center may withhold payment on an invoice until all required information or documentation has been provided by Contractor. Monthly progress reports are due by the 7th day of the month following the reporting month. Monthly reports must include a description of the amount of incentives distributed by market/site for the reporting month.

4. Independent Contractor: Contractor and the Ecology Center agree that Contractor is, and shall be, an independent contractor and not an employee or agent of the Ecology Center.

Nothing in this Agreement shall be interpreted or construed as creating the relationship of employer and employee between the Ecology Center and Contractor and/or Contractor's approved employees or subcontractors.

Contractor is responsible for all applicable legal and governmental obligations as an independent contractor, including, without limitation, all business licenses, worker's compensation and liability insurance requirements and the withholding and transmittal of all fees and taxes. Contractor shall not be an agent of the Ecology Center and shall not have any authority to sign agreements for the Ecology Center or to bind the Ecology Center to any agreements or other obligations.

Any agreement to be executed for the Ecology Center shall be presented to and be signed by a duly authorized representative of the Ecology Center.

It is expected that Contractor will work directly with the Ecology Center in Redlands Regular Meeting of 2-4-2025 117 of 995
4 Ecology Lab CNIP FY25-0008-jm
performing the Services. However, if Contractor wishes to hire subcontractors in performance of the Services, Contractor must obtain the prior written consent of the Ecology Center and, in that event: (i) each approved subcontractor must agree to terms consistent with the terms of this Agreement; (ii) approved subcontractors shall be Contractor's sole responsibility; and (iii) Contractor shall be solely responsible for the approved subcontractors' compensation and for compliance with all applicable legal and tax requirements.

5. Taxes: If Contractor, or Contractor's organization, is not incorporated, the Ecology Center will inform Contractor of the total amount of payments made to Contractor on a calendar year basis during January of the following year and report such payments as required by law. Contractor shall be responsible for complying with all applicable national and local employment, income and other tax laws.

6. Indemnification: Contractor agrees to protect, indemnify, defend and hold harmlessthe Ecology Center and its directors, officers, employees and agents from and against any and all claims, demands, actions, judgments, fines, penalties, liabilities, losses, settlements, taxes, damages, injuries, costs or expenses (including, without limitation, attorneys' fees and all other fees and costs incurred in investigating or defending any claim or action), either directly or indirectly, which may be asserted against any of the foregoing persons by Contractor, Contractor's employees, agents or subcontractors, or third parties, in any manner related to, arising out of or resulting from:
(a) Contractor's performance of the Services under this Agreement; (b) any failure of Contractor to perform its obligations under this Agreement; (c) any claim that the Services and/or Deliverables infringe the intellectual property rights of a third person;
(d) any acts of Contractor beyond the scope of its authority under this Agreement; (e) any negligence, willful misconduct or other wrongful acts or omissions of Contractor, its employees, agents or subcontractors;
(f) any injury, damage or death to Contractor, its employees, agents,subcontractors, partners or other representatives; or
(g) any injury, damage or death to any third party.

7. Representations and Warranties: Contractor represents and warrants that: (a) Contractor has the full power to enter into and perform this Agreement and to make the grant of rights contained herein; (b) all Services performed hereunder shall be performed in accordance with the Ecology Center's specifications and requirements and with all necessary care, skill and diligence; (c) the Deliverables will meet the description of Deliverables set forth in Attachment B; (d) upon delivery of each Deliverable, the Ecology Center will have marketable title to such Deliverable, free and clear of all liens and encumbrances; and (e) the use of the Deliverables for the purposes intended will not Redlands Regular Meeting of 2-4-2025 118 of 995
5 Ecology Lab CNIP FY25-0008-jm
infringe upon or violate any rights of privacy, publicity, patents, copyrights or any other rights of any nature of any third party.

8. Confidentiality: Contractor acknowledges that Contractor will have access to proprietary and confidential information in order to perform specific duties and provide the Services. Contractor warrants that Contractor will not use or disclose any information received or obtained by Contractor in connection with Contractor's performance of the Services except as necessary to perform the Services. Contractor shall use at least the same degree of care, but no less than reasonable care, to avoid disclosure or use of the Ecology Center's information as Contractor employs with respect to its own Confidential Information of a like importance. This warranty shall not apply in any instance where the Ecology Center has expressly directed Contractor, in writing, to disclose information to a third party.

9. Legal Compliance: The laws of the State of California shall govern the interpretation of this Agreement. Any action to enforce this Agreement shall be brought in the Superior Court for the County of Alameda or in the U.S. District Court for the Northern District of California, San Francisco, California.

10. Assignment: Contractor may not assign, delegate or subcontract neither this Agreement nor any of its rights, duties or obligations under this Agreement without the prior written consent of the Ecology Center. Any purported assignment or delegation not consented to by the Ecology Center shall be void at the Ecology Center’s option and shall constitute a material breach of this Agreement.

11. Amendments and Waivers: Any supplement to or modification or waiver of any provision of this Agreement must be in writing and signed by authorized representatives of both Parties. A waiver by either party of any breach of this Agreement will not operate as a waiver of any other breach of this Agreement.

12. Notices: All notices required under this Agreement will be delivered in writing to the recipient's contact designated in the first paragraph of this Agreement, or to such other contact as designated in writing from time to time. Notices shall be by hand delivery, nationally recognized overnight courier, certified or registered mail, email, or facsimile and will be effective upon receipt or when delivery is refused, whichever occurs sooner.

13. Records: All financial records and documentation pertaining to this contract, including incentives and match expenses, will be maintained for three years afterthe completion of the grant period, Dec 31, 2027. All original expense receipts, Redlands Regular Meeting of 2-4-2025 119 of 995
6 Ecology Lab CNIP FY25-0008-jm
invoices, and other back-up documentation must be retained by the Contractor and kept on file, available on request for audit purposes.

If any provision of this Agreement is prohibited or is unenforceable, said provision shall be ineffective to the extent of such prohibition or unenforceability, without invalidating any of the remaining provisions of this Agreement.

This Agreement contains the entire agreement of the Parties and supersedes any and all previous agreements, which may have been made, whether orally or in writing.

WHEREFORE, the Parties have executed this Agreement as of the date(s) set forth below.

The Ecology Center
Signed:

Martin Bourque, Executive Director
Date: December 13, 2024
City of Redlands
Name of Contracting Organization
Signed:

Mario Saucedo, Mayor
Printed Name: Mario Saucedo
Date: 2/4/25
Redlands Regular Meeting of 2-4-2025 120 of 995
Attachment A: Budget
City of Redlands
MARKET MATCH BUDGET: JAN 1, 2025 - May 31, 2025
SECTION A: SALARIED PERSONNEL (DO NOT INCLUDE VOLUNTEERS)

PERSONNEL
TITLE

NAME OF PERSONNEL

PERFORMING WORK

PERSONNEL
SALARY

PERCENT

ALLOCATED

ON PROJECT
CAL.

MONTHS ON

PROJECT

FRINGE RATE
(IF

APPLICABLE)

EXPENSE

TOTAL (SAL &
FB)

GRANT FUNDS NON-FEDERAL

MATCH TOTAL BUDGET JUSTIFICATION (NARRATIVE) MATCH SOURCE (IF APPLICABLE) $0.00 $0.00
SECTION A TOTAL $0.00 $0.00 $0.00 $0.00
SECTION B: HOURLY PERSONNEL (DO NOT INCLUDE VOLUNTEERS)

PERSONNEL
TITLE

NAME OF PERSONNEL

PERFORMING WORK

PERSONNEL

HOURLY RATE

NUMBER OF

HOURS ON

PROJECT IN
PERIOD
FRINGE RATE % (IF

APPLICABLE)

EXPENSE

TOTAL (SAL &
FB)

GRANT FUNDS NON-FEDERAL

MATCH TOTAL BUDGET JUSTIFICATION (NARRATIVE) MATCH SOURCE (IF APPLICABLE) Recreation
Coordinator Conrad Calbes $35.21 82 55% $4,475.19 $4,475.19 $4,475.19 (Admin) Conrad will be working 2 hours per week planning, marketing, outreach, attending webinars, and invoicing. He will also distribute EBT and Market Match scrip at the Downtown's Morning Market for 2 hours for those Saturdays.

Program Aid April Jamison $18.68 32 91% $1,141.72 $1,141.72 $1,141.72 April will be working 2 hours per week for each Saturday, swiping customer EBT cards and distributing EBT and Market Match scrip at the Downtown's Morning Market.
$0.00 0.00
$0.00 0.00
SECTION B TOTAL $5,616.91 $0.00 $5,616.91 $ 5,616.91
SECTION C: EQUIPMENT (GREATER THAN $5,000)
EQUIPMENT ITEM EXPENSE $ GRANT FUNDS NON-FEDERAL TOTAL BUDGET JUSTIFICATION (NARRATIVE) MATCH SOURCE (IF APPLICABLE) N/A $0.00
SECTION C TOTAL $0.00
SECTION D: TRAVEL
TYPE OF TRAVEL (DROPDOWN MENU) EXPENSE DESCRIPTION COST PER NUMBER OF EXPENSE $ GRANT FUNDS NON-FEDERAL TOTAL BUDGET JUSTIFICATION (NARRATIVE) MATCH SOURCE (IF APPLICABLE) $0.00 $0.00
SECTION D TOTAL $0.00 $0.00 $0.00 $0.00
SECTION E: PARTICIPANT/TRAINING COSTS (EXCLUDING INCENTIVES) TYPE OF TRAINING COST (DROPDOWN EXPENSE DESCRIPTION COST PER NUMBER OF EXPENSE $ GRANT FUNDS NON-FEDERAL TOTAL BUDGET JUSTIFICATION (NARRATIVE) MATCH SOURCE (IF APPLICABLE) $0.00 $0.00
SECTION E TOTAL $0.00 $0.00 $0.00 $0.00
SECTION F: OTHER DIRECT COSTS
SUBSECTION & EXPENSE TYPE EXPENSE DESCRIPTION COST PER NUMBER OF EXPENSE $ GRANT FUNDS NON-FEDERAL TOTAL BUDGET JUSTIFICATION (NARRATIVE) MATCH SOURCE (IF APPLICABLE)

1. Materials & Supplies Market Match Scrip Tokens $0.55 1,135 $624.25 $624.25 $624.25 Wooden scrip tokens will be used to distribute Market Match funds during the market
$0.00 $0.00
SECTION F TOTAL $624.250 $624.25 $0.00 $624.25
SECTION G: INDIRECT COSTS

INDIRECT MTDC TOTAL GRANT INDIRECT TOTAL INDIRECT
SECTION G TOTAL $624.25 $0.00 $0.00
SECTION H: TOTAL DIRECT & INDIRECT COSTS

TOTAL TOTAL TOTAL
SECTION H TOTAL $2,432.25 $5,616.91 $8,049.16 All expenses (grant and match) must directly benefit and be specifically identifiable with SECTION I: TOTAL INCENTIVES

GRANT FUNDS NON-FEDERAL TOTAL BUDGET JUSTIFICATION (NARRATIVE) MATCH SOURCE (IF APPLICABLE) DOLLAR AMOUNT OF INCENTIVES TO DISTRIBUTE $1,808.00 $1,808.00 The Downtown's Morning Market has seen an increase in
incentives in the past year and averaging approximately $500 in incentives each month.

NON-INCENTIVE TO INCENTIVE FUNDING

NON-INCENTIVE INCENTIVE INCENTIVES
GRANT FUNDS $624.25 $1,808.00 74%
TOTAL BUDGET $6,241.16 $1,808.00 22%
Redlands Regular Meeting of 2-4-2025 121 of 995
1 1/1/25 - 5/31/25 CNIP GusNIP Contract Attachment B: Scope of Work Contractor Name: City of Redlands
Start Date: January 1, 2025
End Date: May 31, 2025
Distribution of Incentives
Contractor will:
● Distribute $1,808.00 Market Match (MM) incentives to customers using/spending SNAP (Supplemental Nutrition Assistance Program) at a minimum of 1 Ecology Center-approved Certified Farmers’ Markets and farmdirect sites between January 1, 2025 and May 31, 2025; ● Provide incentives that are funded by GusNIP federal dollars or non-federal match will only be provided as a dollar-for-dollar match for SNAP/CalFresh purchases;
● Provide incentives that are funded by GusNIP federal dollars or non-federal match only at outlets (sites) that have been approved for participation by USDA’s Food and Nutrition Services (FNS) via a Memorandum of Understanding (MOU) and after the start date of the MOU. A signed MOU between CDFA and each outlet must be reviewed and approved by FNS prior to the outlet’s participation.

Distributing incentives at outlets not approved by FNS is a violation of this contract, and Contractor will be required to repay grant funds for incentives distributed through unauthorized outlets;
● Provide Market Match incentives matching on Pandemic-EBT, Disaster-EBT, and SUN Bucks per card;
● Provide Market Match incentives for SNAP cards from other U.S. states; ● Not provide Market Match incentives matching spending of cash (rather than food) benefits loaded onto SNAP cards.
● If the SNAP/EBT Terminal is not working, the contractor will seek out ways of transacting SNAP including using offline vouchers as provided by EBT Processor;
● Alert Ecology Center staff if the EBT/SNAP terminal is not operational and offline EBT vouchers are not able to be processed and/or Market Match incentives are not able to be distributed during normal site operating hours; ● Alert Ecology Center staff if the FNS SNAP authorization lapses or if the farmers’ market or retailer changes ownership;
● Renew FNS SNAP authorization as required by FNS every five years. ● Provide the incentives as a dollar-for-dollar EBT/SNAP match, up to a daily maximum for incentives per card, per day as decided by Ecology Centerstaff; ● Follow all FNS guidelines including providing a refund when requested by the customer if the customer has taken out more SNAP dollars than they were matched for with the incentive or if they are willing to return the incentive scrip as well as EBT scrip when refunding the EBT onto their SNAP card; ● Produce or reuse all Market Match scrip needed at the farmers’ markets served by Contractor. In the case where new scrip is produced or printed, the design must first be approved by the Ecology Center staff prior to production; Market Match scrip must include phrase “only for fruits and vegetables”, “no change given” and “Market Match”, name of market or market association (if all association sites are Redlands Regular Meeting of 2-4-2025 122 of 995
2 1/1/25 - 5/31/25 CNIP GusNIP Contract Attachment B: Scope of Work approved for Market Match), and the denomination in a whole dollar increment (such as $1, $2, or $5 or another increment);
● If the market association chooses to create an incentive program that matches another benefit or type of spending other than SNAP, they will create a separate scrip type that is easily distinguishable from the Market Match scrip.; ● Market Match scrip must be restricted to the purchase of fresh, California-grown fruits and vegetables or plant starts that produce food only at the Certified Farmers’ Market or other approved Market Match site. No US dollar change is to be given on Market Match scrip;
● Contactor must reimburse vendors 100% of the value of the scrip turned in by the farmers/growers/vendors and must be paid at 100% of the value to said farmers/growers/vendors;
● Contractor must keep records of the $ value of redemption and reimbursement of EBT scrip and Market Match scrip from vendors per market day to ensure that Market Match guidelines around eligible food purchases are maintained. ● Abide by all Ecology Center program rules and grant compliance rules as communicated by Ecology Center staff.

Administration of EBT Scrip Program
Contractor will ensure following:
● EBT scrip will be in compliance with all USDA Food Nutrition Service guidelines, including that EBT scrip will never expire, will include “EBT” or “SNAP”, and “no change given” and the increment /dollar denomination; ● Vendors/contractors/farmers markets will not allow EBT scrip to be spent on items that are not eligible for SNAP;
● Contractor will not allow market vendors to exchange tokens with anyone except the market operator.

Administration and Reporting
Contractor will:
● Hire and maintain sufficient staff or volunteers to execute the program as detailed; ● Oversee, track, evaluate, manage, report on any and all Market Match activities under the contract that Contractor is providing or subcontracting; ● Use a customer transaction log to track each customer transaction involving SNAP for each market day or day open to the public if another type of outlet, recording the $ amount of CalFresh spent at the site and the associated Market Match incentive distributed based on that transaction, including if a customer spends more SNAP than the incentive maximum and is not provided with any more incentive
● Review monthly invoices, back-up documentation and monthly reports for accuracy before submission.
● Turn in monthly invoices, back-up documentation (timesheets, subcontractor invoices, mileage forms and/or item receipts), and monthly reports no later than the 7th of each month following the month previous or as requested by the Ecology Center, unless otherwise agreed upon with the Ecology Center in advance;
Redlands Regular Meeting of 2-4-2025 123 of 995
3 1/1/25 - 5/31/25 CNIP GusNIP Contract Attachment B: Scope of Work ● Monthly Reports include data collection of the following per Market Match site (including separately for farmers’ markets that operate on multiple days of the week, treating the markets that operate on a Tuesday separately from the markets that operate at the same location on another day of the week). Metricsinclude:
● Monthly total $ Market Match incentives distributed for each site, ● Monthly total $ Market Match redeemed from vendors for each site, ● Monthly total $ CalFresh/SNAP sold at central point of sale or at farmstand or other type of site,
● Monthly total CalFresh/SNAP redeemed (in a farmers’ market context where a scrip model is used),
● Total number of customers served per month per site
● Total number of SNAP transactions on the EBT/SNAP terminal per month per site
● Average number of fruit/vegetable vendors per market day per month per site
● Total operating days where Market Match was available and offered per month per site
● Complete outreach survey on a quarterly basis if receiving CNIP funds for staff time for conducted outreach and/or printing promotional outreach materials. ● Attend required quarterly California Market Match Consortium (CMMC) calls/webinars. If the Contractor is not able to attend for any reason, they will be responsible to inform the Ecology Center staff in advance, and read minutes or watch webinar recording following the webinar.
● Send at least one representative to attend the annual virtual/online Market Match Face-to-Face Meeting/Conference.

Systems, Tracking, Evaluation
Contractor will work with the Ecology Center to:
● Administer a unified data collection and tracking mechanism for Market Match participants in order to track all monthly reporting and evaluation metrics accurately and in a timely fashion;
● Provide input, feedback, and cooperation on the development, implementation, and execution of State and National evaluation metrics, tools, and systems; ● Carefully track federal and non-federal match budget spending and receive approval from Ecology Center before making any adjustments to line item spending.

Contractor will:
● Carefully and completely track, input, and report on all program metrics that are needed by the Ecology Center or the grant evaluators. These monthly reports will be provided by or before the 7th of each month following the month previous, unless there is an agreement in place in advance with the Ecology Center for an adjusted deadline;
● Cooperate fully and support data collection and analysis conducted through Ecology Center and California Department of Food & Agriculture’s required evaluation of the GusNIP project, and any national evaluation conducted through Redlands Regular Meeting of 2-4-2025 124 of 995
4 1/1/25 - 5/31/25 CNIP GusNIP Contract Attachment B: Scope of Work the GusNIP Training, Technical Assistance, Evaluation and Information Centers (NTAE) “Nutrition Incentive Hub”.

Promotions & Outreach to Market Match Eligible Customers Contractor will ensure:
● All Market Match promotional and outreach materials and signage paid for by the grant must be approved by Ecology Center staff prior to printing and distribution; ● All promotional and outreach materials and signage must promote the Market Match program and align with program branding, messaging, and at minimum include the Market Match logo.
● If printed, the materials must include the funding acknowledgment “Market Match is a program of the Ecology Center and is funded in part through the California Department of Food and Agriculture and the USDA's National Institute of Food and Agriculture." and Market Match logo.
● That participation in the Market Match program is listed on a website of the organization (if using a website to describe the organization’s work). The participation in the Market Match program will also include the Market Match logo as well as the funding acknowledgment “Market Match is a program of the Ecology Center and is funded in part through the California Department of Food and Agriculture and the USDA's National Institute of Food and Agriculture." Contractor will:
● When possible, produce locally-focused, Market Match-branded, outreach materials and advertising in accordance with approved budget and budget justification;
● Wherever possible, partner with local media, social service agencies, and community based organizations to distribute outreach materials to promote the purchase of fruits and vegetables to SNAP/CalFresh shoppers at Certified Farmers’ Markets and other approved Market Match sites.

Contractor will work with the Ecology Center to:
● Improve and build upon uniform Market Match language and statewide materials; ● Participate in any and all statewide, regional or locally focused centralized promotions or outreach strategies executed by the Ecology Center on behalf ofthe statewide Market Match program.

Redlands Regular Meeting of 2-4-2025 125 of 995
1/1/25 - 5/31/25 CNIP GusNIP Contract Attachment C

DEBARMENT CERTIFICATION FORM
The Contractor certifies that, neither the Contractor firm nor any owner, partner, director, officer, or principal of the Contractor, nor any person in a position with management responsibility or responsibility for the administration of federal funds:
(a) Is presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from covered transactions by any federal or state department/agency; (b) Has within a three-year period preceding this certification been convicted of or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction or contract (federal, state, or local); violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Is presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (b) above; or
(d) Has within a three-year period preceding this certification had one or more public transactions or contracts (federal, state, or local) terminated for cause or default.

The Contractor further certifies that it shall not knowingly enter into any transaction with any subcontractor, material supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department/agency.

Authorized Signature for Contractor
Name
Title
Date
Redlands Regular Meeting of 2-4-2025 126 of 995
DATE OF REQUEST:

An additional appropriation is hereby requested as follows:

Department:

JUSTIFICATION:

Requested By:

Recommended By Finance Director: Recommended:

Yes No Signed
Comments: Approved by City Council:

Date:

Signed:

City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$ -
$ -
TRANSACTION NO:

ACCOUNTING PERIOD:

Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) Account Description Orgkey Object Code Amount Department Head
City Manager

CITY OF REDLANDS

REQUEST FOR ADDITIONAL APPROPRIATION

FINANCE USE ONLY

Redlands Regular Meeting of 2-4-2025 127 of 995
City Council Meeting I. 10.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the use of city resources and the request for in-kind support in the amount of $40,612.00 related to The Run Through Redlands Event hosted by the Kiwanis Club on Sunday, March 2nd, 2025, temporary street closures related to the event, authorize the sale and consumption of alcoholic beverages at the event and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City council determines that staff's recommendations are appropriate, the following motions are provided:

I move that the City Council determine that authorization for the items associated with the Run Through Redlands on March 2nd, 2025 are exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act;

1. I move to authorize and approve the expenditure of city resources and in-kind support in the amount of $40,612; the temporary closure as detailed in the staff report; and the sale and consumption of alcoholic beverages at the event held within Smiley Park.

2. RECOMMENDATION:

Staff recommends that the City Council determine that approval of the event is exempt from environmental review pursuant to Section 15311(c) of the state’s guidelines implementing the California Environmental Quality Act (CEQA), and approve the temporary street closures related to this event. Staff further recommends that the City Council direct staff accordingly regarding the request for in-kind support in the amount of $40,612 for personnel and equipment resources and the request for the sale and consumption of alcoholic Redlands Regular Meeting of 2-4-2025 128 of 995
beverages.

DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the city. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The city recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support, including the use of city equipment, staff, and facilities for special events.

The Kiwanis Club of Redlands (Kiwanis Club) has reserved Smiley Park on Sunday, March 2, 2025, for the annual run-through Redlands event. There will be three different races taking place on this day; the 5K race starting at 7:45 a.m.; the 10k race starting at 7:00 a.m.; and the 1/2 marathon starting at 7:20 a.m.

According to the application, this event presents an opportunity for a healthy family event in the city. The event is expected to include 2000 local residents and 650 non-residents. The Kiwanis Club is also requesting permission to serve alcohol at the event that will end no later than 2:00 pm. Additionally, street closures are being requested to accommodate the event with specific routes and times indicated in the attached packet. Eureka Street and Redlands Boulevard and Eureka Street and State Street from 6:30 a.m. to 10:00 a.m.; Center Street and Brookside Avenue from 6:30 a.m. to 8:30 a.m; Brookside Avenue and Eureka Street from 6:30 a.m. to 8:30 a.m; Fern Avenue and Cajon Street from 7:00 a.m. to 8:15 a.m; Fern Avenue and Redlands Boulevard from 7:15 a.m. to 8:15 a.m; and San Mateo Street and Olive Avenue from 7:00 a.m. to 9:00 a.m.

The Kiwanis Club is requesting a waiver of fees and departmental resources, including personnel and equipment for the following departments: Police, Fire, and Facilities and Community Services, in the amount of $40,612 for this year's event. The Kiwanis Club is a registered non-profit organization operating out of the City of Redlands. The City Council waived fees in the amount of $29,738 for The Run-Through Redlands event in 2024. The Kiwanis Club will be responsible for operating and obtaining the Daily License to Serve Alcohol from the Office of Alcohol Beverage Control. City Council approval is also necessary to authorize the consumption of alcohol for this event due to its location. Staff's approval authority is limited to only enclosed public areas in public parks as defined by Resolution No. 7559 and therefore the approval of this request is outside of staff's purview.

Redlands Regular Meeting of 2-4-2025 129 of 995
The event is exempt from the requirements of the California Environmental Quality Act's guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of construction, or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including the placement of seasonal or temporary-used items such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.

ALTERNATIVES:

The City Council may elect to deny the request for in-kind support, deny the request for temporary street closure, deny the sale and consumption of alcoholic beverages and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2024/25
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $40,612.00
Discussion:

Please see the "Fiscal Impact" attachment for reference.

Redlands Regular Meeting of 2-4-2025 130 of 995
Attachments
Special Event Application
In Kind Request
Event Maps
Verification of Non-Profit
ABC Permit
Street Closure
Fiscal Impact
Redlands Regular Meeting of 2-4-2025 131 of 995
Redlands Regular Meeting of 2-4-2025 132 of 995
Redlands Regular Meeting of 2-4-2025 133 of 995
Redlands Regular Meeting of 2-4-2025 134 of 995
Redlands Regular Meeting of 2-4-2025 135 of 995
Redlands Regular Meeting of 2-4-2025 136 of 995
Redlands Regular Meeting of 2-4-2025 137 of 995
Redlands Regular Meeting of 2-4-2025 138 of 995
Redlands Regular Meeting of 2-4-2025 139 of 995
Redlands Regular Meeting of 2-4-2025 140 of 995
Redlands Regular Meeting of 2-4-2025 141 of 995
Redlands Regular Meeting of 2-4-2025 142 of 995
Redlands Regular Meeting of 2-4-2025 143 of 995
Redlands Regular Meeting of 2-4-2025 144 of 995
Redlands Regular Meeting of 2-4-2025 145 of 995
Redlands Regular Meeting of 2-4-2025 146 of 995
Redlands Regular Meeting of 2-4-2025 147 of 995
Redlands Regular Meeting of 2-4-2025 148 of 995
Redlands Regular Meeting of 2-4-2025 149 of 995
Redlands Regular Meeting of 2-4-2025 150 of 995
Redlands Regular Meeting of 2-4-2025 151 of 995
Redlands Regular Meeting of 2-4-2025 152 of 995
Redlands Regular Meeting of 2-4-2025 153 of 995
Redlands Regular Meeting of 2-4-2025 154 of 995
In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2024-2025
Amount Type 2023-2024Amount
Police Personnel1 $38,718.00 Hard Cost $28,672.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $1,800.00 Hard Cost $900.00 Personnel & Equipment Subtotal $40,518.00 $29,572.00
Fees Established by City Council
Resolution
Park Reservation $94.00 Soft Cost $166.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $94.00 $166.00
Total Departmental Charges and Fees $40,612.00 $29,738.00 $40,518.00
$94.00
$40,612.00
Hard Cost
Soft Cost
Total
$29,572.00
$166.00
$29,738.00
1 Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2024-25 to date:

TABLE 2: FY 2024-25 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$211,673.02 $19,780.70 $0.00 $231,453.72 $231,453.72
Redlands Regular Meeting of 2-4-2025 155 of 995
City Council Meeting I. 11.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Sole Source Agreement with PlanetBids for an eProcurement System in the amount of $130,894.66 for 5 years (Management Services/Finance Director Garcia)
MOTION(S):

I move to approve the agreement with PlanetBids for an eProcurement system.

RECOMMENDATION:

Staff recommends that City Council approve the agreement with PlanetBids for an eProcurement system in the amount of $130,864.66 for a period of five years.

DISCUSSION:

In February 2015, City Council approved an agreement with PlanetBids to provide an automated eProcurement system that includes the Bid Management, Vendor Management, Quick Quote and Emergency Operations (procurement) Management modules. Since 2015, the eProcurement system has been successfully implemented and is in frequent use.

As a part of the Purchasing Division efforts to automate and standardize procurement processes and maximize reporting and solicitation capabilities, staff recommends continuing to procure the following modules of PlanetBids eProcurement system:

Bid Management Module
Bid Management module will help City staff and vendors better connect and find savings in the sourcing process. Staff can quickly manage the process of issuing, monitoring, and awarding formal and informal bids electronically.

Redlands Regular Meeting of 2-4-2025 156 of 995
Vendor Management Module
Vendors can interactively search, view, and respond to bid opportunities securely over the Internet. Bid, addendums and Q&A notifications will be automatically emailed to relevant vendors.

Project Evaluation Module
Streamline the bid evaluation process to ensure efficiency, transparency, and the right bid selection.

In summary, PlanetBids eProcurement system provides for an electronic procurement process which will allow the City to gain greater knowledge of what it's buying, greater visibility of every stage of the procurement process and increased savings and efficiency due to competition. The system makes the procurement process transparent, providing electronic bid notifications, automatic bid tabulations and award notifications and reduces opportunity for fraud and corruption due to automated procedures.

Cost savings/avoidance measurements:

It is expected that the City will recover the system setup and service investment in less than 6 months through the benefit of realized lower costs for goods and services. The electronic bidding module allows vendors to see who their competitors are and, consequently, sharpen their pencils while ensuring all bids are confidential.

The proposed agreement between the City of Redlands and PlanetBids has been negotiated with PlanetBids. In order to achieve the absolute best pricing, the proposed Single Source agreement is for the term of 5 years and includes cause and convenience termination clauses. Staff have substantial training and knowledge of the existing PlanetBids system. Also, this system is the most frequently used eProcurement system in California, which, in turn, allows City staff to access other organization solicitations, specifications and awards information.

ALTERNATIVES:

City Council may choose not to approve the agreement with PlanetBids.

STRATEGIC PLAN:

Not Applicable
Redlands Regular Meeting of 2-4-2025 157 of 995
SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:

Dana Abramovitz-Daniel, Procurement Manager
Fiscal Impact
Fiscal Year: 2025-2030
Revenue Generating: No
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Discussion:

FISCAL IMPACT:

Funding for this system will be included in the IT Department’s budget for Fiscal Years 2025-2030.

Attachments
PlanetBids Agreement
Redlands Regular Meeting of 2-4-2025 158 of 995
1 I:\cmo\Agreements\PlanetBids FY25-0013.docx-jm
Innovative eProcurement Solutions
13263 Ventura Blvd., Suite 101 • Studio City, CA, 91604 • (818) 992–1771 PB System™ SUPPORT SERVICES AGREEMENT
What is PlanetBids. PlanetBids provides a sustainable off-the-shelf modular suite of web-based eProcurement solutions to centralize, automate and manage the complete bidding processfor goods and services. All of the solutions are interconnected, comprehensive and streamlined to help fulfill operational tasks in a timely manner, increase productivity and significantly reduce an organization’s overall spend. Additional details and end User terms can be found at www.planetbids.com
This SUPPORT SERVICESAGREEMENT (“Agreement”), which describesthe terms and conditions applicable to use ofthePlanetBids Online Support Services, is made and entered as of the Service Period defined below, by and between PLANETBIDS, LLC, a Delaware Limited Liability Company (“PlanetBids”) and the following customer (“Customer”) as described below:

Customer Name: City of Redlands (CA)
Street Address: 35 Cajon Street
City, State ZIP: Redlands CA 92373
Department: Purchasing
Principal Contact: Dana Abramovitz-Daniel
Title: Procurement Manager
Phone & Email: 19097987525; [email protected] Method of Payment: Net 30 Days
Initial Service Period: 02/03/2025 - 02/02/2030
THEREFORE, PlanetBids and the Customer agree as follows:

PlanetBids Services. Upon acceptance of this Agreement, PlanetBids shall provide the following Support Services to Customer, subject to the terms and conditions of this Agreement and as more specifically described in Exhibit “A”. a. “Services” shall include one or more of the following PlanetBids PB System™ modules or features if, and only if, listed in Exhibit “A”. Customer shall not have access or use of any modules or features not listed in Exhibit “A”. b. PlanetBids will market on behalf of Customer to drive Vendor engagement to participate in Customer’s projects/bids as outlined in Exhibit “A”.

Fees and Payments.

Support Fees. Customer agrees to pay PlanetBids set up and services fees as set forth in Exhibit “B” hereto. a. Additional Services; Fees. If requested by Customer, PlanetBids will provide any or all of the following additional services at the fees set forth in Exhibit “B”:

1. Customization work in addition to standard setup shall be contracted in the following manner and at PlanetBids’ current standard rates: (a) Customer shall submit a written request describing the proposed project; (b) PlanetBids conduct a feasibility and assessment of the project and the work required, (c) if the projectistechnically feasible, PlanetBids willsubmitto Customer a written estimate setti ng forth the price, estimated schedule and any conditions of the project. PlanetBids shall not proceed until approval is received in writing from Customer.

Redlands Regular Meeting of 2-4-2025 159 of 995
2 I:\cmo\Agreements\PlanetBids FY25-0013.docx-jm

2. Training to Customer’s designated users, in addition to that provided pursuant to Section 2(a)(1), is available at rates set in Exhibit “B”.

3. Customer may, during the term of this Agreement, access and retrieve data in comma delimited format and documents, at no cost. Additional Services related to the retrieval or restoration of any of Customer’s data from such back-up files are available, if necessary, at rates set forth in Exhibit “B”. b. Purchase Orders/Billing. Purchase orders, billing or any related matters must be emailed to [email protected] or mailed to the following address; PlanetBids, LLC.,13263 Ventura Blvd., Suite 101, Studio City, CA 91604 Attn: Finance or other address as specified by Company
c. Payment Terms. Net 30, Please remit the full amount within 30 days from the date of thisinvoice. d. Tax. It shall be the responsibility of Customer to collect and pay any taxes, duties, imports, or tariffs that are applicable to sales via the Services.
e. Credit Cards: 3% credit card fee will be applied to alltransactions made through a credit card f. Late Fees: If Customer is overdue on any payment and fails to pay within specified payment term, then PlanetBids may assess, and Customer agrees to pay a late fee of either 1.5% per month, or the maximum amount allowable by applicable law, whichever is less.
g. Insurance: Insurance verification is provided for no cost, to be added as an “additional insured” is an additional fee as defined in Exhibit “B”.

No Guarantee. PlanetBids does not guarantee use of the Services will produce any quotes, business opportunities or other information helpful to the business of Customer, nor does it guarantee that any contact provided will be adequate or best suited for any transaction.

Permitted Use. Customershall not use, or permit any employee, consultant or other third party to use, the Services or any content or information accessible through the Services with any other e-procurement product or service including, but not limited to, use of the PB System’s vendor and contractor database to distribute requests for bids through a third-party product or service.

Third Party Codes. If Customer uses standard identification codes, PlanetBids shall have the right to request for inspection an original copy of such codes and any necessary authorizations for use. If such identification codes are proprietary codes of third parties, such as NIGP, SIC or CSI, or any other third-party identification codes, it shall be the responsibility of Customer to obtain the necessary licenses. It shall not be deemed a breach of this provision if after reasonable efforts, Customer is unable to obtain the necessary licenses for third-party identification codes. Customer indemnifies and holds harmless PlanetBids from the unauthorized use or publication of any such identification codes with respect to the Services.

Data. For its own internal retrieval and restoration purposes, PlanetBids will record and maintain for a limited time a back-up of all data appearing on Customer’s website on a daily basis. The standard duration of such data retained will be for a minimum of 7 years upon contract termination and determined by PlanetBids in its sole discretion thereafter. In the event PlanetBids finds it necessary to purge Customer’s data file prior to the standard 7 years, Customer’s data will be transmitted to Customer for Customer’s record keeping purposes
Disclaimer. PLANETBIDS MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, IMPLIED

WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NONINFRINGEMENT OF INTELLECTUAL

PROPERTY OR OTHER VIOLATION OF RIGHTS, EVEN IF PLANETBIDS HAS BEEN MADE AWARE IN ADVANCE OF SUCH POTENTIAL

RISK, NOR ANY WARRANTY REGARDING THE ACCURACY, LIKELY RESULTS, OR THE RELIABILITY OF ANY SITES LINKED INTO THE SERVICES. IN NO EVENT SHALL THE AGGREGATE LIABILITY OF PLANETBIDS HEREUNDER EXCEED $1,000,000.00.

Indemnity. Each party will indemnify and defend and hold harmless the other party from and against all claims, liabilities, damages, and expenses, including reasonable attorney fees, arising out of any property damage, personal injury, or death, sustained by such other party as a result of the gross negligence or willful misconduct of the indemnifying party or its agents or employees. PlanetBids shall defend, indemnify and hold harmless Customer from any lawsuit, claim, loss, expense pr damage resulting from or caused directly or indirectly by PlanetBids’ alleged violation of intellectual property rights of any third party,as it relates to the performance of PlanetBids’ Statement of Work outlined in Exhibit “A” attached hereto.

Termination. a) Termination for Cause. This Agreement may be terminated by either party by providing the nonterminating party with no less than forty-five (45) business days written notice (and reasonable opportunity to cure) upon the occurrence of any breach of any material term or condition of this Agreement or any representation or warranty herein. b) Termination Other Redlands Regular Meeting of 2-4-2025 160 of 995
3 I:\cmo\Agreements\PlanetBids FY25-0013.docx-jm
Than for Cause. Customer may terminate this Agreement without cause by giving Company no less than sixty (60) days written notice before the effective date of such termination. In such case, the effective date of termination shall be the anniversary of the date for the current term of this Agreement that first occursfollowing the end of the foregoing notice period to each consecutive term year. Any payments made by Customer for actual or subsequent years are non-refundable.

Confidentiality and Non-Disclosure. To the extent authorized by law, each party to this Agreement agrees that it shall treat as confidential, information expressly marked “confidential”. It shall not be a breach of this provision if Customer is required to disclose confidential information in response to a subpoena, a court order or federal or state law requires disclosure as determined by Customer. Confidential information shall not include: (i) information in the public domain through no fault of the receiving party; (ii) known to the receiving party at the time of disclosure on a non-confidential basis; (iii) rightfully obtained by the receiving party on a non-confidential basis from a third party; or (iv) independently developed by the receiving party. The parties will use confidential information (a) solely to fulfill its obligations under this Agreement; (b) protect confidential information using the same degree of care it uses to protect its own confidential information of a like nature; (c) but in no event less than a reasonable degree of care.

Notices. PlanetBids shall provide notice to Customer via email, or (at its discretion) via certified U.S. Mail, to the address provided in this Agreement or such other address provided by Customer to PlanetBids. Customer shall provide notice to PlanetBids via email to [email protected], with a copy sent via certified U.S. Mail to the address on the membership registration. Notices will be effective 6 hours after sending ifsent via email (unlessthe sender receives a response indicating that the message was undelivered) or 3 business days after the mailing date, whether or not received.

Assignment. Neither party shall assign this Agreement or any of its rights or obligations without the prior written consent of the other party, and any such attempted assignment will be void, provided PlanetBids may transfer this Agreement without consent of Customer in connection with the sale or transfer of all or substantially all of its equity or assets. Subject to the above, this Agreement will be binding upon the parties' respective successors and permittedassigns.

No Waiver. The failure of PlanetBids to exercise or enforce any right or provision under this Agreement will not constitute a waiver ofsuch right or provision. If any provision of this Agreement is found by a court of competent jurisdiction to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties' intentions as reflected in the provision, and the other provisions of the terms and conditions shall remain in full force andeffect.

General. Each party to this Agreement agrees that any dispute arising under the Agreement shall first be attempted to be resolved through mediation. If mediation is unsuccessful, the parties may agree to submit the dispute to binding arbitration according to the rules and regulations of, and administered by, the American Arbitration Association, and that any award granted pursuant to such arbitration may be rendered to final judgment. Notwithstanding anything herein, either party may seek relief in any court of competent jurisdiction in San Bernardino County, California..

Force Majeure. PlanetBids will not be liable in any amount for failure to perform any obligation under this Agreement ifsuch failure is caused by Internet outages or delays, unauthorized access (hacking), earthquakes, communications outages, fire, flood, war, an act of God, pandemic, or the occurrence of any other unforeseen contingency beyond the reasonable control of PlanetBids.

Redlands Regular Meeting of 2-4-2025 161 of 995
4 I:\cmo\Agreements\PlanetBids FY25-0013.docx-jm
Authority to Sign. Customer represents and warrants (a) the Customer information provided is current, complete, and accurate, (b) that the person signing this Agreement is authorized to bind Customer, (c) Customer will update the information (including credit card information, if applicable) as required to keep such information current, complete and accurate. PlanetBids may, in itssole discretion, cancel or terminate this Agreement if Customer has willfully violated its obligations hereunder.

AGREED effective as of the date first written above.

PlanetBids
Signatory: David DiGiacomo
Email of signatory: [email protected]
Timestamp: Friday, December 6th, 2024 4:17 PM UTC
City of Redlands (CA)
Signatory: Mario Saucedo, Mayor
Email of signatory: [email protected]
Date:

CITY OF REDLANDS (CA)
ATTEST:

Jeanne Donaldson, City Clerk
Date:

Redlands Regular Meeting of 2-4-2025 162 of 995
5 I:\cmo\Agreements\PlanetBids FY25-0013.docx-jm
EXHIBIT "A"

STATEMENT OF WORK

FOR SETUP, IMPLEMENTATION AND TRAINING

1. Customer System Configuration:

Services available to Customer shall be utilized by the Purchasing Department and shall include:

A. Access for up to nine (9) full licensed users of Customer to the following module(s) of the PlanetBids “PB System™”:
i. Vendor Management and Bid Management Modules
ii. Project Evaluation Module
B. Access for up to one (1) licensed users of Customer to the following module(s) of the PlanetBids “PB System™”:
i. Read-Only
C. Access and use of the PlanetBids “Outreach” database for no additional cost.

2. PB System™ Access Services:

PlanetBids rate for maintaining the PB System™ vendor and bid management is based upon an unlimited number of monthly transactions (Bids) and the number of user licenses acquired by Customer. PB System™ Access Services include the following:
● System Administration – PlanetBids will be responsible for system and data backups, disaster recovery,system reliability, availability, privacy, and system security
● Hosting Infrastructure – PlanetBids will be responsible for hosting Services, maintaining the network, hardware, and software infrastructure
● Customer Service – Is available Monday through Friday, excluding statutory holidays (see Help Desk definition below) ● Account Management – PlanetBids will provide a dedicated Account Manager for post-sales support, Services questions.

3. PB System™ Setup, Implementation and Online Training:
● Online training will be provided as outlined below for only the PB Modules licensed and purchased by the Customer for the initial setup and configuration of the Service. PB Modules which were not purchased by Customer, training will be omitted. ● PlanetBids will initially install for Customer the specified number of licensed Services users and configure PB modules. ● PlanetBids will provide up to 3 months’ access, by request, to an online training sandbox for Customers to practice using the Service during the initial setup period.
● Vendor and Bid Management Modules: 2-hours and 45-minutes ● Advanced eBidding for Public Works add-on Module: 15-minutes ● PB System™ Project Evaluation Management Module: 45-minutes ● Insurance Certificate Management with My Insurance module: 30-minutes ● Contract Management Module: 45-minutes
● Includes training for DocuSign add-on to Contract Management. The DocuSign product or service is not included. Customer must purchase from DocuSign the required product or services access. ● Agency Contracts add-on Module to Contracts Management: 15-minutes ● Contract Compliance add-on module to Contract Management Module: 15-minutes ● Business Certification Module: 30-minutes
● Emergency Operations Module: 20-minute online training session Redlands Regular Meeting of 2-4-2025 163 of 995
6 I:\cmo\Agreements\PlanetBids FY25-0013.docx-jm

4. PB System™ setup, implementation and training consists of the following:

A. Initial progr am definition
The PlanetBids implementation manager will work with one (1) designated Customer project manager to develop a roadmap for system implementation. The implementation manager will define and present a project management schedule to the Customer project manager. Customer will be required to submit information according with the project management schedule. Upon completion and review of the Services by Customer, online training will be scheduled and performed.

B. Sy stem impl ementation andadministration
PlanetBids will enter and configure Customer requirements into Services for each licensed user access for Customer for only the Modules purchased by the Customer.

The following implementation services will be provided:
a. Account Manager assigned to manage implementation process. b. Press kit developed by PlanetBids Marketing team, including initial press release for publishing to attract Vendors to register for new system.
c. URL configured for Customer's procurement web page for Vendor registration. d. Customer shall publish official press releases to attract Vendors to new URL. PlanetBids will publish Customer press release to social media sites and other media outlets.
e. PlanetBids will create and send an initial email campaign to any existing Vendor lists Customer may have access to or has compiled. Data will be sent to PlanetBids in comma delimited format or excel. f. Configuration of Customer’s purchased Modules.
g. Testing of Customer’s purchased Modules
h. Customer specific databases will be established.
i. Complete bid management from bid submission to awarding. j. Electronic bidding tools configured.
k. Daily backups.
l. Services users and vendor support for the duration of the Agreement.

5. Professional Services
PlanetBids will provide consulting services for custom reports or Services customizations, specific to Customer, not covered by this Statement of Work at an additional charge. Additional consulting services requested in writing by Customer will be billed at the rates set forth in Exhibit “B”. No work will begin on professional services before a mutually agreed-upon statement of work is completed.

6. Help Desk
The PlanetBids Help Desk is available for support (as defined below) via our telephone number (818) 992-1771, from 8:00 am to 5:00 pm, Monday through Friday, excluding statutory holidays. Online support, as well as on-line help services are also available at https://solutions.planetBids.com/support (https://solutions.planetBids.com/support/) .

To ensure prompt assistance for licensed users of Customer's Services, PlanetBids requiresthe Customer to designate at least one, preferably two or three, Services Super Users. The Customer Super Users will be responsible to manage licensed user access,such as username and password, initiating or providing basic "Level 1" support to the licensed users of Customer's Services. While PlanetBids will offer Level 1 or Level 2 support, the designated Super Users will serve as the primary point of contact with PlanetBids.

Redlands Regular Meeting of 2-4-2025 164 of 995
7 I:\cmo\Agreements\PlanetBids FY25-0013.docx-jm
To provide instant service to vendors and contractors, PlanetBids recommends Customer to initiate or provide basic “Level 1” support although PlanetBids will provide Level 1 or Level 2 support at any time:
● Level 1 support representatives will attempt to answer most or all questions, including help to vendors with simple problems (edit profile, etc.) or general “how-to” questions (search functionality, bidding, etc.). Services related questions by Vendors/Contractors that cannot be answered or supported by Customer should be directed to a PlanetBids support representative. More complex, technical questions should be directed to a Level 2 PlanetBids support representative. ● Level 2 support is more technical in nature. Level 2 questions may, for example, deal with Customer users (i.e., PB System™ administrative users including buyers, project administrators, etc.) or with password issues requiring special assistance, or with possible product bugs or failures. In this case, some research and investigation may be required.

7. User License(s) Management
Customer is responsible for monitoring and maintaining Services licensed users and ensuring all usernames and passwords are always up-to-date. Usernames and passwords are for authorized individual use only.

Redlands Regular Meeting of 2-4-2025 165 of 995
8 I:\cmo\Agreements\PlanetBids FY25-0013.docx-jm
EXHIBIT "B"

FEES AND PAYMENTS
a. Support Fees. Customer agrees to pay PlanetBids a total of $24,730.81 for the first year. Payment for Year 1 shall be due and payable 30 days from the time of execution of this Agreement. The fee(s) for each of the following years are as outlined in Table (A) below and are payable in advance within 30 days of the first day of each such year:

1. Setup Fee. Customer agrees to pay a setup fee of $500 for the Services installation, configuration, and testing of the Services portal link to Customer’s website, plus administrator setup and one-time online user training for up to the number of user licenses and additional modules as outlined in this Agreement and Exhibit “A”.

2. Service Fee Payment. Customer agrees to pay for using the Services modules, a service fee of $24,230.81 for first year of this Agreement and each of the following years as outlined in Table (A). A (3%) percent fee increase applies upon renewal each year.

Table (A)
b. Additional Services. If requested by Customer in writing, PlanetBids will provide any or all of the following additional services. The following rates are current as of the date of this Agreement but are subject to an increase of not more than 10% per year after the first year of this Agreement.

1. Training: $975.00, for a single online training session of up to 2 hours.

2. For its own internal retrieval and restoration purposes, PlanetBids will record and maintain for a limited time a back-up of all data appearing on Customer’s website on a daily basis. The duration of such data retained will be for a minimum of 7 years and determined by PlanetBids in its sole discretion thereafter. However, Customer may, during the term of this Agreement, access and retrieve data in text delimited Microsoft Excel format and documents, at no cost. Additional Services related to the retrieval or restoration any of Customer’s data from such back-up files are available, if necessary, at PlanetBids current standard rates, which will vary depending on the level of services required, but not less than $250.00 per hour.

3. Customer to be added as an “Additional Insured” is $250/year.

Redlands Regular Meeting of 2-4-2025 166 of 995
City Council Meeting I. 12.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve of the Agreement with SDI Presence LLC for ERP Software Optimization Consulting Services in an amount
not-to-exceed $236,230 (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion(s) is provided:

I move to approve the agreement with SDI Presence LLC.

RECOMMENDATION:

Staff recommends that Council approve the agreement with SDI Presence LLC for ERP Software Optimization Consulting Services in an amount not-to-exceed $236,230.

DISCUSSION:

In 2018, staff undertook a multi-step process for seeking a new enterprise resource planning software solution, commonly referred to as an “ERP” system.

The financial and human resources of an organization are often seen as its “enterprise resources”, hence the terminology “enterprise resource planning” (ERP) system. The purpose of such a system is to adequately address the budgeting, financial reporting, human resource management and payroll functions that are critical to the efficient operation of the City. In 2019, after a lengthy selection process that involved vendor interviews and demonstrations, the City awarded the agreement to Tyler Technologies for the implementation of its ERP solution, known as Tyler Munis. The product is now formally referred to as Tyler ERP.

Redlands Regular Meeting of 2-4-2025 167 of 995
As nearly five (5) years have passed since its initial implementation, staff sought consultative services to understand what additional enhancements, improvements, changes, and adjustments can be made as the City’s internal workflows have changed, Tyler’s technology has changed, and new software integrations are called for. In an effort to seek support, staff released an RFP for ERP Software Optimization Consulting Services in the late fall of 2024.

In accordance with Chapter 2.16.180(B) of the City's Municipal Code, an evaluation committee reviewed and ranked the proposals based on the demonstrated competence and professional qualifications of each firm, in accordance with specific evaluation criteria identified in the RFP. SDI Presence was identified as the most qualified consultant to perform the tasks listed in the RFP. City staff negotiated a reasonable consulting fee and is recommending that the Council approve an agreement with SDI Presence LLC for an amount not to exceed $236,230. This amount is derived from the ERP Assessment and Reporting services as well as the Project Management and Implementation services.

ALTERNATIVES:

Council may choose to modify, table or reject the recommendations provided by staff.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Dana Abramovitz-Daniel, Procurement Manager
Redlands Regular Meeting of 2-4-2025 168 of 995
Fiscal Impact
Fiscal Year: 2025
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Discussion:

Funding for these services was included in the Management Services budget for FY 2025.

Attachments
Agreement with SDI Presence for ERP Optimization
Redlands Regular Meeting of 2-4-2025 169 of 995
1 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm

AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of ERP Software Optimization Consulting Services (“Agreement”) is made and entered in this 4th day of February, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and SDI Presence LLC, a Delaware Limited Liability Company. (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide ERP Software Optimization Consulting services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Danielle Garcia, Management Services/Finance Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent in accordance with the schedule set forth in Exhibit “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by reference.

The term of this Agreement shall be for a period of two (2) years from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), Redlands Regular Meeting of 2-4-2025 170 of 995
2 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm
on the same terms and conditions, by providing written notice to Consultant at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.

4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation. Total compensation for Consultant’s performance of the Services shall be in the amount of Two Hundred and Thirty-Six Thousand Two Hundred and Thirty dollars ($236,230). City shall pay Consultant in accordance with Exhibit “C,” titled “Fee Schedule Title” which is attached hereto and incorporated herein by this reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Sharee L. Wolff
City of Redlands SDI Presence LLC
35 Cajon Street 200 E. Randolph Street, Suite 3550
P.O. Box 3005 (mailing) Chicago, IL 60601
Redlands, CA 92373 [email protected]
[email protected] Phone: (312) 580-7500
Phone: (909) 798-7531 Fax: (312) 580-7600
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Redlands Regular Meeting of 2-4-2025 171 of 995
3 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm
Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “D ,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

Redlands Regular Meeting of 2-4-2025 172 of 995
4 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm
ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

Redlands Regular Meeting of 2-4-2025 173 of 995
5 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

Redlands Regular Meeting of 2-4-2025 174 of 995
6 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS SDI PRESENCE LLC
By: ___________________________ By: _________________________ Mario Saucedo, Mayor Sharee L. Wolff, CFO
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 175 of 995
7 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm
EXHIBIT "A"

SCOPE OF SERVICES
Consultant will complete the activities and tasks described in the four phases presented below, and will provide the deliverables described, as a part of the overall scope of services to be provided.

Phase 1 – INITIATE
The purpose of the Initiate Phase is to prepare for, and initiate, the project under a well-defined work plan. This phase includes confirming our understanding, as well as the understanding of the stakeholders, regarding the scope of work and the process for accomplishing the overall objectives of the project. The following figure identifies the tasks and deliverables followed by a written description.
✓ Project Work Plan
✓ Project Schedule
✓ Project Status Reporting Template
✓ Kickoff Meeting Presentation
Phases and Tasks Deliverables
– Project Planning Meeting
– Work Plan Development and Review
– Kickoff Meeting
Phase 1

INITIATE

1.1 Project Planning Meeting
TASK DESCRIPTION: Consultant will meet with the City’s Project Sponsor and other key staff to complete a detailed review of the scope of work, project timeline, deliverables, project status methods, project participants (i.e. sponsor, subject matter experts, technical resources, etc.), and other items to ensure a well-planned project. During this meeting, Consultant will discuss the tools and templates that will be leveraged.

1.2 Work Plan Development and Review
TASK DESCRIPTION: Consultant will develop and publish a Work Plan that identifies the project approach, methods, tasks, activities, resources, schedule, and deliverables. Consultant will utilize the Work Plan as the basis for regular status reporting activities. In addition, Consultant will develop an initial project schedule for the City’s consideration.

DELIVERABLES: Project Work Plan, Project Schedule, and Regular Status Reporting Template

1.3 Kickoff Meeting
TASK DESCRIPTION: Consultant will develop a PowerPoint presentation outlining the project approach, goals, timeline, and other key factors relating to the project, and will present the PowerPoint at a City-wide Kickoff meeting. Since the project will have a City-wide impact, it is important to proactively communicate with all impacted staff to ensure a clear understanding of project goals and objectives, roles and responsibilities, approach, tasks, and timeline. The Kickoff Meeting also provides the opportunity to introduce the Consultant team to City staff Redlands Regular Meeting of 2-4-2025 176 of 995
8 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm
and should involve senior level management and project sponsors to provide introduction of this City-wide endeavor. It is important that all City staff that will be involved in the project, regardless of their role, participates in a project kickoff.

DELIVERABLE: Kickoff Meeting Presentation
Phase 2 – ASSESS
During the Assess phase, Consultant will gather information to develop an accurate and clear understanding of the current environment, including a detailed City-wide review of business processes related to ERP activities. Information gathered during this phase will be utilized to develop a gap analysis report, recommendations for business process improvements, and information regarding potential technology changes needed to implement those improvements. The following figure identifies the tasks and deliverables followed by a written description.

2.1 Request and Review Documentation
TASK DESCRIPTION: Consultant understands that City staff has limited time to dedicate to this project. Consequently, we will make all efforts to be as prepared as possible before asking for staff time. To accomplish this, Consultant will request documentation to familiarize ourselves with the current environment, processes, procedures, policies, transaction levels, organizational responsibilities, reports, technical documentation, and other similar information.

DELIVERABLE: Documentation Request Listing

2.2 Conduct Citywide Business Process Workshops
TASK DESCRIPTION: Consultant will conduct a series of workshops with City staff throughout the organization. The focus of the workshops will be to gather information about existing business processes and practices relating to the processing of transactions and data from the City’s various business functions. The workshops provide an opportunity to get a complete understanding of existing business processes and to identify opportunities for business process improvements to increase efficiency.

Information gathered in the various workshops will be used to document current processes, practices, policies, and procedures related to the City’s use of the Tyler Munis ERP system. The workshops will also explore unmet needs and focus on identifying potential modifications in the use of the Munis system that can improve existing operations.

Consultant’s approach to conducting the workshops involves more than just gathering information from the City’s subject matter experts. It includes educating and collaborating with ✓ Documentation Request Listing
✓ Business Process Workshops Facilitation
✓ Business Process Workflows Documentation
✓ Business Process Improvements Recommendations
✓ Gap Analysis Findings
✓ Procedural Documentation Artifacts
Phases and Tasks Deliverables
– Request and Review Documentation
– Conduct Citywide Business Process Workshops
– Document Current Business Process Workflows
– Develop Business Process Improvement Recommendations
– Identify Key Issues and Develop Gap Analysis Findings – Assist with Development of Procedural Documentation
Phase 2
ASSESS
Redlands Regular Meeting of 2-4-2025 177 of 995
9 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm
staff on best practices and how potential modifications to existing Munis functionality, or adoption of functionality not in use, can be considered to help increase staff efficiency and effectiveness.

The specific workshop groupings will be defined during the Initiate phase of the project. Based on our understanding of the City and the various systems in use, we anticipate conducting approximately 20 to 25 workshops.

DELIVERABLE: Business Process Workshops Facilitation

2.3 Document Current Business Process Workflows
TASK DESCRIPTION: Based on the information gathered during the Business Process Workshops, Consultant will document the current workflows in place, along with existing interfaces with other software systems in the organization.

DELIVERABLE: Business Process Workflows Documentation

2.4 Develop Business Process Improvement Recommendations TASK DESCRIPTION: Consultant will develop a list of potential business process improvements that, if implemented, would provide City personnel the opportunity to maximize their efficiency and effectiveness. The business process improvement recommendations will be developed utilizing information gathered during the Business Process Workshops, along with our knowledge of industry best practices for business processes.

DELIVERABLE: Business Process Improvements Recommendations

2.5 Identify Key Issues and Develop Gap Analysis Findings TASK DESCRIPTION: Based on the workshop findings, Consultant will develop a gap analysis assessment. The gap analysis will identify areas where changes in existing business practices, and modifications to the existing use of the Tyler Munis ERP product, may result in improved efficiency and effectiveness.

DELIVERABLE: Gap Analysis Findings

2.6 Assist with Development of Procedural Documentation TASK DESCRIPTION: Consultant will work with the City’s subject matter experts in the functional areas that utilize the Tyler ERP system to develop procedural documentation on utilizing the system to process transactions. The goal of this activity is to ensure the City has documented processes that reflect best business practices for each of the functional areas that utilize the ERP system to perform work. Said documentation will help ensure that business functions continue uninterrupted during employee transitions.

DELIVERABLE: Procedural Documentation Artifacts
Phase 3 – REPORT
The Report phase entails documenting the results of our previous activities into a clear, comprehensive, and concise document that City personnel can use as a roadmap to help Redlands Regular Meeting of 2-4-2025 178 of 995
10 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm improve the overall efficiency and effectiveness of the organization through maximizing the use of the Tyler Munis ERP system. The following figure identifies the tasks and deliverables.

3.1 Prepare Draft ERP Optimization Report
TASK DESCRIPTION: Consultant will compile all of the information gathered during previous activities into a single draft report for the City’s review and comment. The draft report will include a description of the project purpose, background, and approach. It will describe the current use of the Tyler Munis ERP system, existing business processes, potential business process improvements to help increase efficiency and effectiveness, a GAP analysis, and a set of recommendations regarding technology needs. The draft report will contain Consultant’s professional observations regarding the current ERP system, along with presenting alternatives for improving on the current system and recommendations for a go-forward strategy. It will also include suggested phasing plans, a potential project implementation schedule, and an estimated project budget for any potential technology change.

DELIVERABLE: Draft ERP Optimization Report

3.2 Review Draft Report with Stakeholders
TASK DESCRIPTION: Consultant will conduct a meeting to present our draft report to City stakeholders and gather feedback regarding the draft report. The purpose of the meeting is to ensure that the data contained in the draft report is factually correct and make any necessary adjustments to the report prior to finalizing it.

3.3 Deliver Final ERP Optimization Report
TASK DESCRIPTION: Consultant will incorporate comments and clarifications received during the draft report review into a final ERP Optimization Report and deliver the report to the City.

DELIVERABLE: Final ERP Optimization Report
Phase 4 – IMPLEMENT
Consultant will provide project management services to oversee the successful implementation of the recommendations developed during Phases 1 – 3 of the ERP optimization project. Consultant will use a structured approach to project management activities, working collaboratively with the City’s Project Sponsor to ensure that project activities are focused on maximizing outcomes for the City.

Phases and Tasks Deliverables
– Prepare Draft ERP Optimization Report
– Review Draft Report with Stakeholders
– Deliver Final ERP Optimization Report
Phase 3
REPORT
✓ Draft and Final ERP Optimization Reports
Redlands Regular Meeting of 2-4-2025 179 of 995
11 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm EXHIBIT "B"

PROJECT SCHEDULE
Based on our experience with past similar engagements, and taking into consideration the size and complexity of the City, Consultant anticipates the following project timelines:

1. ERP Assessment and Reporting
Table 1 – Proposed Project Timeline
SDI Phase Proposed Timeline (in weeks)
Phase 1 – INITIATE Weeks 1 – 2
Phase 2 – ASSESS Weeks 3 – 12
Phase 3 – REPORT Weeks 13 – 20

2. Project Management - Implementation of ERP Assessment Recommendations
It is difficult to predict the potential number and complexity of implementation recommendations that will result from the ERP optimization project. Thus, providing an implementation timeline is challenging. Based on similar projects, we recommend the City consider that implementation of recommendations will entail 12 – 18 months after delivery of the ERP assessment report.

Redlands Regular Meeting of 2-4-2025 180 of 995
12 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm EXHIBIT "C"

PROJECT COSTS & RATE SCHEDULE

1. ERP Assessment and Reporting
Consultant estimates that the project will require 571 hours to complete for a total cost of $121,230.

Consultant’s all-inclusive rates (inclusive of travel and related expenses) are as follows: $240 per hour for Engagement Manager; $230 per hour for Project Manager; and $210 per hour for Project Consultants. Provided below is a table presenting the level of effort and cost by Phase and Task for the ERP Assessment and Reporting portion of the project.

2. Project Management - Implementation of ERP Assessment Recommendations
Consultant is prepared to assist the City with the implementation of our recommendations. It is difficult to predict the outcome of the ERP Assessment, the potential number of recommendations and their complexity for implementing. As such, Consultant recommends the City consider establishing a budget of 500 hours to complete implementation activities. Our designated Project Manager Greta Davis would be assigned to work directly with the City on implementation activities, and Consultant is prepared to honor the all-inclusive rate provided for the Assessment portion of the project of $230 per hour. Applying this rate to the 500 hours yields a cost of $115,000.

Total Project Costs
The total project cost for both the ERP Assessment and Project Management during implementation of recommendations is $236,230.

Consultant invoices clients for actual hours worked in the prior month, with details outlining the Consultant resource, time spent, and on which project activities. Consultant does not charge for travel time to attend onsite activities at our client sites.

Task Descriptions Hours Price Hours Price Hours Price Hours Price Hours Price Phase 1 - Initiate

1.1 Project Planning Meeting 5 $ 1,100 1 $ 1 240 $ 2 230 $ 1 420 $ 210

1.2 Finalize Work Plan Development and Review 4 $ 860 -$ 1 $ 2 230 $ 1 420 $ 210

1.3 Kickoff Meeting 5 $ 1,100 1 $ 1 240 $ 2 230 $ 1 420 $ 210 Subtotal: Phase 1 - Initiate 14 $ 3,060 2 $ 3 480 $ 6 690 $ 1,260 3 $ 630 Phase 2 - Assess

2.1 Request and Review Documentation 10 $ 2,100 -$ - -$ 8 1,680$ 2 $ 420

2.2 Conduct Citywide Business Process Workshops 120 $ 25,200 -$ - -$ 12,600$ 60 12,600$ 60

2.3 Document Current Business Process Workflows 70 $ 14,900 -$ 2,300$ 10 8,400$ 40 4,200$ 20

2.4 Develop Business Process Improvement Recommendations 90 $ 19,300 -$ 4,600$ 20 9,450$ 45 5,250$ 25

2.5 Identify Key Issues and Develop Gap Analysis Findings 70 $ 14,900 -$ 2,300$ 10 8,400$ 40 4,200$ 20

2.6 Assist in Development of Procedural Documentation 100 $ 21,000 -$ - -$ 10,500$ 50 10,500$ 50 Subtotal: Phase 2 - Assess 460 $ 97,400 - -$ 40 $ 9,200 243 $ 51,030 177 $ 37,170 Phase 3 - Report

3.1 Prepare Draft ERP Optimization Report 64 $ 13,640 4 $ 4 960 $ 920 8,400$ 40 3,360$ 16

3.2 Review Draft Report with Stakeholders 6 $ 1,300 -$ 2 $ 2 460 $ 2 420 $ 420

3.3 Deliver Final ERP Optimization Report 27 $ 5,830 2 $ 5 480 1,150$ 2,100$ 10 2,100$ 10 Subtotal: Phase 3 - Report 97 $ 20,770 6 $ 1,440 11 $ 2,530 52 $ 10,920 28 $ 5,880 Grand Total 571 $ 121,230 8 $ 1,920 54 $ 12,420 301 $ 63,210 208 $ 43,680 $240 $230 $210 $210
Patrick Griffin
Delivery Executive
Greta Davis
Project Manager
Rita Conrad
Project Consultant
Kelli Ganley
Project Consultant
Redlands Regular Meeting of 2-4-2025 181 of 995
13 I:\cmo\Agreements\SDI Presence LLC FY25-0016.docx-jm EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_X____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

SDI PRESENCE LLC
By: Date: ___________________
Sharee L. Wolff, CFO
Redlands Regular Meeting of 2-4-2025 182 of 995
City Council Meeting I. 13.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Professional Services Agreement with Chambers Group, Inc. for California Environmental Quality Act (CEQA) document determination services for the Wastewater Treatment Plant Recycled Water Reservoir Project for an amount
not-to-exceed $55,211, and determine that approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of the Professional Services Agreement with Chambers Group, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move that the City Council approve the Professional Services Agreement with Chambers Group, Inc.

2. RECOMMENDATION:

Staff recommends City Council determine approval of a Professional Services Agreement with Chambers Group, Inc. for CEQA document determination services for the Wastewater Treatment Plant Recycled Water Reservoir Project is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s Guidelines implementing the California Environmental Quality Act.

Staff further recommends City Council approve a Professional Services Agreement with Chambers Group, Inc. for an amount not-to-exceed $55,211 for CEQA document determination services for the Wastewater Treatment Plant Recycled Water Reservoir Project.

Redlands Regular Meeting of 2-4-2025 183 of 995
DISCUSSION:

In 2024, the Municipal Utilities and Engineering Department (MUED) managed the engineering of a 2.75 MG recycled water reservoir to be constructed at the Wastewater Treatment Plant (WWTP) in the future. In November 2024, California voters adopted Proposition 4 (The Act), the Safe Drinking Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act, which will provide funding to address California's current and future climate impacts. The Act designates approximately $3,800,000,000 for safe drinking water, drought, flood, and water resiliency projects and programs (Chapter 2, Section 91000).

MUED staff believes that construction of the WWTP Recycled Water Reservoir is a good candidate for Proposition 4 funding, and that a funding request would be strengthened if the project is "shovel-ready". The project's only remaining pre-construction element is an environmental impacts analysis that complies with the California Environmental Quality Act (CEQA).

On November 14, 2024, Municipal Utilities and Engineering Department staff issued a Request for Proposals (RFP) for professional services to analyze potential project environmental impacts. On December 10, 2024, staff received proposals from the following six (6) firms:

1. Chambers Group, Inc., Costa Mesa, CA

2. Ecorp Consulting, Inc., Redlands, CA

3. Kimley-Horn and Associates, Inc., Riverside, CA

4. Lilburn Corporation, San Bernardino, CA

5. Meridian Consultants, LLC, Westlake Village, CA

6. UltraSystems Environmental, Inc., Irvine, CA
In accordance with Chapter 2.16.180 of the City's Municipal Code, an evaluation committee reviewed and rated the proposals based on each firm's demonstrated competence and professional qualifications in accordance with specific evaluation criteria identified in the RFP. Chambers Group, Inc. was identified as the consultant most qualified to perform the tasks identified in the RFP. Staff negotiated a reasonable consultant fee and recommends City Council approval of a Professional Services Agreement with Chambers Group, Inc. for an amount not to exceed $55,211.

Approval of the Professional Services Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s Guidelines implementing the California Environmental Quality Act as there is no possibility that this action will result in an impact on the environment.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

Redlands Regular Meeting of 2-4-2025 184 of 995
STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Goutam K. Dobey, City Engineer
Fiscal Impact
Fiscal Year: FY 24/25
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Account No.: 521900
Discussion:

The FY 24/25 Wastewater Budget (521900) includes funding for this project.

Attachments
Chambers Professional Services Agreement
Redlands Regular Meeting of 2-4-2025 185 of 995
1 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm

AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of California Environmental Quality Act (CEQA) documentation services for the Wastewater Treatment Plant Recycled Water Reservoir Project (“Agreement”) is made and entered in this 4
th day of February, 2025 (“Effective Date”), by and
between the City of Redlands, a municipal corporation (“City”) and Chambers Group, Inc. a California corporation etc. (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide California Environmental Quality Act (CEQA) documentation services for the Wastewater Treatment Plant Recycled Water Reservoir Project services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates John R. Harris, Municipal Utilities and Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall complete the Services by December 31, 2025, unless the Services are terminated earlier as provided for herein.

Redlands Regular Meeting of 2-4-2025 186 of 995
2 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm

4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Total compensation for Consultant’s performance of the Services shall be in the amount of fifty-five thousand two hundred eleven dollars ($55,211). City shall pay Consultant in accordance with Exhibit “B,” titled “Cost Proposal” which is attached hereto and incorporated herein by this reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Mike McEntee, CEO/CFO
City of Redlands Chambers Group, Inc.
35 Cajon Street 3151 Airway Ave., Suite F208
P.O. Box 3005 (mailing) Costa Mesa, CA 92626
Redlands, CA 92373 [email protected]
[email protected] Phone: (949) 261-5414
Phone: (909) 798-7531 Fax: (949) 261-3100
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a Redlands Regular Meeting of 2-4-2025 187 of 995
3 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by Redlands Regular Meeting of 2-4-2025 188 of 995
4 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to Redlands Regular Meeting of 2-4-2025 189 of 995
5 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

Redlands Regular Meeting of 2-4-2025 190 of 995
6 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS CHAMBERS GROUP, INC.

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Mike McEntee, CEO/CFO
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 191 of 995
7 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm EXHIBIT "A"

SCOPE OF SERVICES
Consultant shall provide the following Scope of Work.

Consultant can commence work on this Proposed Project as soon as we receive written notice to proceed (NTP).

Task 1: Project Initiation
Task 1.1: Initial Meeting and Data Acquisition
After receiving NTP, the Consultant Project Manager, Eunice Bagwan, and key technical personnel, will be prepared to meet with the City at a Project Initiation/Kick-Off Meeting to discuss the goals, Project description,specific Project issues, upcoming construction schedules, and CEQA schedule, as well as receive any pertinent Project information reports. If determined to be appropriate during the kick-off meeting,
Consultant will review all available Proposed Project-related data and reports provided by the Client. Consultant is not responsible for the accuracy of any existing technical reports not authored by Consultant. Following the review of existing data, any gaps in the data and recommendation for correcting the gaps would be discussed with theCity. Consultant will work closely with the City to determine what additional data must be collected in support of the CEQA document being prepared. It is assumed that Consultant can use these documents in the analysis of the Proposed Project.

Task 1.2: Project Description
Consultant will develop a comprehensive description for the Proposed Project that will form the basis for the analysis of the potential impacts on the environment, based on the information provided by the City. The project description will include a narrative and graphical presentation of the Proposed Project, including components, location and boundaries, regional and vicinity maps, and a statement of the Proposed Project goals and objectives.

Task 2: Technical Studies
Based on review of the RFP, the technical studies below will support the IS/MND.

Task 2.1: Air Quality, Energy, and Greenhouse Gas Memo
The following steps will be utilized to prepare the Air Quality and Greenhouse Gas (GHG) Emissions Memo:

Provide a project description that details the project location and nearby sensitive receptors.

Identify South Coast Air Quality Management District’s (SCAQMD’s) thresholds of significance for criteria pollutants and GHGs.

Identify thresholds of significance for energy usage.

Evaluate and quantify criteria pollutants and GHG emissions associated with construction activities for the proposed project utilizing the California Emissions Estimator Model® (CalEEMod) Model and timing assumptions provided by the client. Compare the proposed project’s construction-related regional criteria pollutant emissions and GHG emissions to the SCAQMD thresholds.

Redlands Regular Meeting of 2-4-2025 192 of 995
8 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm Evaluate local NOx, CO, PM10, and PM2.5 emissions at the nearest sensitive receptors to the Project from each phase of construction activities for the Proposed Project utilizing SCAQMD’s Lookup Tables and the methodology described in Localized Significance Threshold Methodology, prepared by SCAQMD, July 2008.

Provide a qualitative analysis of the construction-related toxic air contaminant (TAC) impacts from the proposed project and detail how due to the limited duration of construction activities that the cancer and non- cancer risks would be less than significant.

Provide a qualitative operational emissions analysis that details how the operation of the proposed water tank would be passive and would not typically create any air or GHG emissions.

Provide a qualitative odor analysis from construction and operation of the Proposed Project. The odor analysis will identify the potential sources of odors from construction and operations and the number of variables that can influence the potential for an odor impact as well as providing detail of what constitutes a significant odor impact.

Calculate construction energy usage through utilization of the CalEEMod model run developed for the air quality analysis to quantify the total hours off-road equipment will operate, the total worker miles traveled, and total haul and vendor truck miles traveled during construction of the Proposed Project. Utilize the fuel usage factors from OFFROAD2011 and off-road equipment operating hours to calculate the fuel usage from the off-road equipment. Utilize the vehicle fleet average miles per gallon rates from EMFAC2021 and the worker and truck vehicle miles traveled (VMT) to calculate the fuel usage from on-road construction trips.

Calculate the operation electricity usage from the operation of the pumps and provide an assessment of how the applicable renewable energy and energy efficiency rules and regulations will be implemented by the proposed project.

Prepare an air quality, energy and GHG emissions technical memorandum documenting the results of the previous work tasks and includes an appendix that contains the CalEEMod printouts.

Task 2.2: Cultural Resources
Task 2.2.1: Literature Review/Records Search
Consultant will conduct a literature review, including a review of the findings of a records search through the California Historical Resources Information System (CHRIS) database at the appropriate Information Center (IC). The records search will be conducted by IC staff and review relevant previously recorded cultural resources and previous investigations completed for the halfmile search radius surrounding the Project site. Information to be reviewed will include location maps for all previously recorded cultural resources, previously conducted investigation boundaries, National Archaeological Database (NADB) citations and copies for associated reports, historic maps, and historic addresses. Consultant will also review properties listed on/as the Redlands Regular Meeting of 2-4-2025 193 of 995
9 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm California Points of Historical Interest (CPHI), California Historical Landmarks (CHL), California Department of Transportation (Caltrans) Historic Highway Bridge Inventory, California Historical Resources Inventory, local city and county registries of historic properties, the California Register of Historic Resources (CRHR), and the National Register of Historic Places (NRHP). Additional sources of information that may be reviewed include but are not limited to Certified Local Government annual reports and other data, Historic American Buildings Survey/Historic American Engineering Record (HABS/HAER) records, the National Register Information System, the online database for National Register sites, Calisphere Digital Resources, Online Archive of California, General Land Office Plat Maps, Sanborn Fire Insurance Maps, local historical societies, and libraries, as well as inventory files and data on-file with other agencies that control property near the area. The task will also include a search for potential prehistoric and/or historic burials (human remains) evident in previous site records and/or historical maps (i.e., Sanborn Fire Insurance Maps, General Land Office Plat Maps). A paleontological records search will also be completed for the half-mile search radius surrounding the Project site by the relevant Natural History Museum.

In addition to the above research, a request that the Native American Heritage Commission (NAHC) will be submitted for a review of their sacred land files (SLF). This search will identify if any resources important to Native Americans have been recorded within the Project site and surrounding vicinity. The NAHC will provide the results and a list of affiliated tribal representatives to contact for additional information. Consultant will provide the results of the NAHC SLF search and list of tribes in the cultural resources report.

Assumptions:
• Fees incurred by the IC and relevant Natural History Museum to conduct the record search, estimated at $1,969, are included as part of this task. We will bill the actual amount these institutions charge without a markup.

Currently, the IC estimates 6 to 8 weeks from the date of request to provide results for a records search. Similarly, the Museum estimates 2 to 3 weeks from the date of request to provide results for a records search. Finally, the NAHC estimates 4 to 6 weeks from the date of request to provide results for an SLF records search.

Thistask does not currently include the issuance of NAHC Scoping Notification Letters to NAHC-listed points of contact to request information regarding the proposed Project site. These informal evidence gathering letters are not a substitute for government-togovernment consultation by the permitting agency. If the SLF search returns positive results and/or the City requires/requests that these notification letters be transmitted, a revised scope of work and cost may be necessary.

Task 2.2.2: Assembly Bill 52 Support
As a Lead Agency, the City is required to conduct Assembly Bill (AB) 52 consultation with requesting tribal groups on a government-to-government basis. If requested, Consultant will prepare and send Request to Consult Letters to the list of tribes in which the City has identified for notification under AB 52. This task will provide support to the City including, but not limited to, preparing and transmitting Request to Consult Letters to respective tribes; support with consultation regarding the Proposed Project plans and potential impacts; conference calls with tribes; and/or development of mitigation measures, as appropriate. Based on experience working Redlands Regular Meeting of 2-4-2025 194 of 995
10 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm in this region, we anticipate that up to four tribes may have requested AB 52 notification and/or request consultation; as such, time has been included for preparing up to four Request to Consult Letters, setting up no more than a total of four separate conference calls with tribes, and coordinating the conclusion of consultation through emails. Consultant will also prepare a Tribal Consultation Summary Memo to outline the process and denote the conclusion of the consultation(s). Should any tribe request a site visit, or require further calls to conclude consultation, it is assumed that the Applicant will cover this expense and provide the tribe(s) an opportunity to visit the Project site.

This task includes the issuance of Request to Consult Letters under AB 52 to City-listed points of contact to offer receiving tribal groups an opportunity to request consultation. It is assumed that the City has a prepared list of Tribal Representatives who have previously expressed a desire to be notified when a project requires AB 52 consultation and that the City will provide that list to Consultant. Consultant will draft the Request to Consult Letter for the City to review and approve.

Upon review and approval by the City, Consultant can support with drafting letters and transmitting to all respective Tribal Representativeslisted with the City. At thistime, it is unknown how many tribal contacts will respond with a request to consult, and it is also unknown how many meetings will be required to fulfill the requirement of engaging in meaningful consultation with requesting tribes as mandated under AB 52 guidelines. The number of contacts assumed in this scope of work is four recipients. Additional addresses will require substantial additional time to coordinate and will require additional fees.

Assumptions:

This task includes AB 52 consultation support with requesting tribal groups and includes time for up to four meetings, up to 1 hour duration respectively, with City Staff and tribal members in an online forum.

This task includes a Tribal Consultation Summary deliverable provided within 2 weeks of conclusion of the consultation, to capture the AB 52 process and denote the results.

The City will determine the conclusion of consultation.

Task 3: Prepare an IS
Consultant will prepare an IS Checklist to confirm the preparation of an appropriate CEQA Documentation for the Proposed Project. The IS will be prepared using the most recent revision of the IS Environmental Checklist Form suggested in the CEQA Guidelines Appendix G.

In compliance with CEQA Section 15063, the IS will contain the following, in brief form:
• A description of the project, including the location of the project, • An identification of the environmental setting,
• A preliminary identification of environmental effects by use of a checklist, matrix, or other method, with some evidence to support the entries; and • A preliminary discussion of the ways to mitigate the significant effects identified; if any.

The environmental factors outlined in the CEQA checklist include:

Aesthetics GHGs Population and Housing
Agricultural and Hazards and Hazardous Public Services
Redlands Regular Meeting of 2-4-2025 195 of 995
11 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm Forestry Resources Materials
Air Quality Hydrology and Water Quality Recreation
Biological Resources Land Use and Planning Transportation Cultural Resources Mandatory Findings of
Significance
Tribal Cultural Resources
(TCRs)
Energy Mineral Resources Utilities and Service Systems
Geology and Soils Noise Wildfire
After receipt of one set of integrated comments on the draft IS from the City, Consultant will revise the IS accordingly. In addition to the IS, Consultant will provide a recommendation for the appropriate level of CEQA documentation. As previously mentioned, a MND is assumed to be the appropriate CEQA document.

Task 4: Prepare Draft MND
If one or more significant impacts are identified during the IS process, CEQA allows the preparation of an MND when those impacts can be mitigated to a less than significant level.

The following is a list of the required contents of an MND:
• a brief description of the project;
• the location of the project (preferably shown on a map); • the name of the project proponent;
• a finding that the project will not have a significant effect on the environment; • mitigation measures included in the project to avoid potentially significant effects; and
• a copy of the IS.

For each CEQA environmental checklist discipline item, the existing environmental setting of the Project site and surroundings will be characterized from the existing literature base and a site visit by an environmental analyst. An environmental impacts analysis will be prepared for each checklist entry. Based on CEQA defined significance criteria, Consultant will determine the potential for any adverse or significant adverse impacts and present mitigation measures to reduce any such impacts to a level below significance.

After receipt of one set of integrated comments on the Administrative Draft MND from the City, Consultant will then revise the MND accordingly. Consultant will prepare and distribute copies of the Draft MND to the City, State Clearinghouse, and affected public agencies.

For submittal to the State Clearinghouse, Consultant will draft a Notice of Intent (NOI), Notice of Completion (NOC), Summary Form, and the MND with associated appendices, if any. Consultant can submit these electronically on behalf of the County. The County must approve Consultant as a submitter on the Office of Planning and Research (OPR) CEQANet Web portal. For submittal to the County Clerk, documents will be sent via mail pending the status of public access to County buildings. Consultant will prepare the NOI for distribution during the public review to agencies, interested parties, and property owners adjacent to the Project site. Consultant will send out via regular mail no more than 25 mailings of the NOI.

To comply with the CEQA guidelines, the County must distribute the NOI through at least one of Redlands Regular Meeting of 2-4-2025 196 of 995
12 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm the following methods:
• Publication at least once in a newspaper of general circulation in the area affected by the Project.
• Posting of the notice on- and off-site in the area where the Project is located. • Direct mailing to the owners and occupants of property contiguous to the Project.

Consultant can coordinate with the City to publish notices to public newspapers, websites, and at the Proposed Project site. Fees associated with coordinating and publishing to public newspapers, websites, or posting of a physical notice at the Project will require a change order as these tasks are not included in this scope and associated fees for newspaper postings vary.

Task 5: Prepare Final MND with Response to Comments
Final MND with Response to Comments. Based upon comments received from public review, responses to the comments will be prepared. A draft of these responses will be provided to the City. Upon receipt of one complete set of comments from the City on the responses, a Final MND will be prepared. This document combined with the Draft MND will constitute the Final MND to be used by the City when considering approval of the Project.

Prepare Mitigation and Monitoring Reporting Program (MMRP). Following preparation of the MND, Consultant will prepare a Draft MMRP as required by CEQA for review by the City.

The Final MMRP incorporating the City’s comments will be incorporated into the Final MND.

Notice of Determination (NOD). The NOD is filed following the City’s decision to carry out or approve the project for which the MND has been prepared. Consultant will prepare the NOD and will file the NOD with the OPR and the CountyClerk. We have included theCalifornia Department of Fish and Wildlife (CDFW) filing fees for the NOD associated with an MND in the cost below.

Task 6: Project Management/Meetings
Consultant’s Project Manager, Eunice Bagwan, will manage and coordinate all components of the Project and have a proactive role in keeping all tasks on schedule and on budget and ensure timely completion of the environmental documents. Eunice will maintain an updated Project schedule and will submit monthly status reports providing an overview of progress made and tasks to be accomplished the following month. Eunice will consult with the responsible agencies to discuss potential environmental impacts and mitigation measures for the Project. In addition to the meeting identified under Task 1, Eunice will attend virtually bi-weekly status update calls. This task also covers attendance at one City Hearing associated with the Project.

Redlands Regular Meeting of 2-4-2025 197 of 995
13 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm EXHIBIT "B"

COST PROPOSAL
Task Fee
Task 1.1: Initial Meeting and Data Acquisition $3,954.00 Task 1.2: Project Description $4,208.00
Task 2.1: Air Quality, Energy, GHG Emissions Memo $3,990.00 Task 2.2.1: Literature Review/Records Search $3,800.00
Task 2.2.2: AB 52 Support $3,175.00
Task 3: Prepare an IS $12,268.00
Task 4: Prepare Draft MND $8,920.00
Task 5: Prepare Final MND with Response to Comments $9,520.00 Task 6: Meetings and Project Management $5,376.00
Total Fee $55,211.00
Redlands Regular Meeting of 2-4-2025 198 of 995
14 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

CHAMBERS GROUP, INC.

By: Date: ___________________
Mike McEntee, CEO/CFO
Redlands Regular Meeting of 2-4-2025 199 of 995
City Council Meeting I. 14.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Professional Services Agreement with CASC Engineering and Consulting, Inc. for Wastewater Treatment Plant Qualified Industrial Stormwater Practitioner support and engineering services with an initial one (1) year term value not-to-exceed $24,260 with options to extend for two (2) additional years for a total potential amount not-to-exceed $72,780, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing the California Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that City Council determine approval of a Professional Services Agreement with CASC Engineering and Consulting, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing the California Quality Act; and

1. I move to approve the Professional Services Agreement with CASC Engineering and Consulting, Inc.

2. RECOMMENDATION:

Staff recommends that City Council determine approval of a Professional Services Agreement with CASC Engineering and Consulting, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing the California Quality Act and approve a Professional Services Agreement with CASC Engineering and Consulting, Inc. for Wastewater Treatment Plant Qualified Industrial Stormwater Practitioner support and engineering services with an initial one (1) year term value not-to-exceed $24,260 with options to extend for two (2) additional years for a total potential amount not-to-exceed $72,780.

Redlands Regular Meeting of 2-4-2025 200 of 995
DISCUSSION:

The City’s Wastewater Treatment Plant (WWTP) operates under the Industrial General Permit (IGP) due to stormwater runoff from industrial activities, such as biosolids handling, chemical treatment, and wastewater processing. During rain events, the potential exists for stormwater to contact pollutants in chemical and equipment storage or waste loading/unloading sites, which may convey contaminants into storm drains that discharge into the Santa Ana River.

Stormwater discharges must comply with the Clean Water Act, and are regulated by National Pollutant Discharge Elimination System (NPDES) permits. The IGP, issued under the NPDES program in 2015, requires the City to implement a Stormwater Pollution Prevention Plan (SWPPP), which includes a site map, pollution source assessment, Best Management Practices (BMPs), monitoring protocols, and annual compliance evaluations.

The WWTP is classified as a Level 2 and Level 1 facility due to the use of certain treatment process chemicals. The IGP requires a California-approved Qualified Industrial Stormwater Practitioner (QISP) to monitor, report, and implement corrective actions, as necessary, to reduce pollutant migration and maintain NPDES program compliance. The Municipal Utilities and Engineering Department (MUED) typically contracts for this service in lieu of employing full-time QISP personnel, and issued a Request For Proposals (RFP) for this service on November 20, 2024. Proposals were received from the following four (4) consultants prior to the December 13, 2024 submittal deadline:

1. CASC Engineering and Consulting, Inc.

2. G&G Environmental Compliance, Inc.

3. Landfill Gas Engineering, Inc.

4. Socal Stormwater Runoff Solution Services, Inc.

In accordance with Chapter 2.216.180 of the City's Municipal Code, a selection committee reviewed the proposals based on each firm's demonstrated competence and professional qualifications in accordance with specific evaluation criteria identified in the RFP. The selection committee interviewed the two (2) highest-ranked firms and determined that CASC Engineering and Consulting, Inc. (CASC) is the most qualified consultant to complete the tasks identified in the RFP. CASC has provided similar services to other municipalities and demonstrated a wealth of relative knowledge during their interview.

Additionally, CASC developed and assisted MUED staff with implementation of the original WWTP SWPPP. MUED and CASC staff negotiated a reasonable annual fee of $24,260 for this service.

Approval of the Professional Services Agreement with CASC Engineering and Consulting, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Redlands Regular Meeting of 2-4-2025 201 of 995
Quality Act, since it will not result in a direct or reasonably foreseeable indirect physical change to the environment.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Fernando Mata, Wastewater Utility Manager
Fiscal Impact
Fiscal Year: FY 24/25
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $24,260
Budgeted Y/N: Yes
Account No.: 521900
Discussion:

Sufficient funding remains in the FY 24/25 Wastewater Service budget for this expenditure. Future Agreement extensions will be based on approved fiscal year budget appropriations.

Attachments
Agreement
Redlands Regular Meeting of 2-4-2025 202 of 995
1 I:\cmo\Agreements\CASC Engineering & Consulting FY25-0014.docx-jm

AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of QISP Support and Engineering Services for the Waste Water Treatment Plant (“Agreement”) is made and entered in this 4th day of February, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and CASC Engineering and Consulting, Inc. a California corporation etc. (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide QISP Support and Engineering Services for the WWTP services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates John R. Harris, Municipal Utilities and Engineering Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by reference.

4.2 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), Redlands Regular Meeting of 2-4-2025 203 of 995
2 I:\cmo\Agreements\CASC Engineering & Consulting FY25-0014.docx-jm on the same terms and conditions, by providing written notice to Consultant at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.

4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 The compensation for Consultant’s performance of the Services shall not exceed the amount of twenty-four thousand two hundred sixty dollars ($24,260) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Consultant’s performance for the Services shall not exceed the amount of twenty-four thousand two hundred sixty dollars ($24,260) for the first Extended Term; and twenty-four thousand two hundred sixty dollars ($24,260) for the second Extended Term, bringing the total possible amount of compensation to a not-to-exceed amount of seventy-two thousand seven hundred eighty ($72,780). For the Initial Term and each Extended Term, City shall pay Consultant on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Cost Proposal,” which is attached hereto and incorporated herein by this reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Rick Sidor, President
City of Redlands CASC Engineering and Consulting, Inc.
35 Cajon Street 1470 E. Cooley Drive
P.O. Box 3005 (mailing) Colton, CA 92324
Redlands, CA 92373 [email protected]
[email protected] Phone: (909) 783-0101
Redlands Regular Meeting of 2-4-2025 204 of 995
3 I:\cmo\Agreements\CASC Engineering & Consulting FY25-0014.docx-jm Phone: (909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, Redlands Regular Meeting of 2-4-2025 205 of 995
4 I:\cmo\Agreements\CASC Engineering & Consulting FY25-0014.docx-jm including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.

Redlands Regular Meeting of 2-4-2025 206 of 995
5 I:\cmo\Agreements\CASC Engineering & Consulting FY25-0014.docx-jm

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and Redlands Regular Meeting of 2-4-2025 207 of 995
6 I:\cmo\Agreements\CASC Engineering & Consulting FY25-0014.docx-jm litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS CASC ENGINEERING AND CONSULTING, INC.

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Rick Sidor, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 208 of 995
7 I:\cmo\Agreements\CASC Engineering & Consulting FY25-0014.docx-jm EXHIBIT "A"

SCOPE OF SERVICE
The City of Redlands Wastewater Treatment Plant (WWTP) is subject to compliance with the State Water Resources Control Board’s General Permit for Stormwater Discharges Associated with Industrial Activities (General Permit). To ensure continued compliance with General Permit requirements, the City seeks the professional services of CASC Engineering and Consulting, Inc.

Currently, the WWTP maintains a Level 2 ERA status for iron and Total Suspended Solids (TSS) and a Level 1 ERA status for copper under the General Permit. Recent stormwater monitoring and sampling events identified elevated levels of iron and TSS, while copper concentrations remain below levels of concern.

The proposed scope of services includes reviewing and updating ERA Action Plans to address elevated levels of iron and TSS, as well as evaluating the potential to return copper monitoring to baseline levels. This effort will involve a detailed review of existing ERA reports and the development of recommendations for the next steps necessary to achieve compliance objectives.

The following outlines the task requested to support compliance with General Permit requirements:

Regulatory Compliance Review:

Verify that WWTP operations comply with the latest General Permit Amendment, including all monitoring and reporting obligations.

Review previously submitted ERA reports, monitoring sample results, and associated analyses to recommend appropriate next steps in the ERA process for iron, TSS, and copper.

ERA Documentation and Updates:

Update Level 2 ERA Action Plans for iron and TSS based on sampling event results and current permit requirements.

Prepare the necessary documentation to support the facility's return to Baseline ERA status for copper, ensuring alignment with permit stipulations.

General Permit Annual Reporting:

Prepare and submit the 2025 General Permit Annual Report, including the required annual evaluation of facility compliance.

Conduct site inspections as part of the annual evaluation to assess BMP effectiveness, identify deficiencies, and document corrective actions as necessary.

As-Needed QISP Services:

Provide on-call support for QISP-related tasks during the term of the agreement. These services may include, but are not limited to:

Guidance on monitoring plans and interpretation of results.

Review and updates to the site drainage map.

Support for compliance with SWPPP and ERA requirements.

Recommendations and implementation strategies to address specific compliance challenges.

Redlands Regular Meeting of 2-4-2025 209 of 995
8 I:\cmo\Agreements\CASC Engineering & Consulting FY25-0014.docx-jm Perform additional site inspections to assess compliance with SWPPP, evaluate BMP effectiveness, and identify potential areas for improvement.

Analyze monitoring data trends over time and provide insights or predictive assessments to anticipate potential compliance issues.

Review and recommend updates or modifications to existing BMPs based on site conditions, monitoring results, or regulatory changes.

Redlands Regular Meeting of 2-4-2025 210 of 995
9 I:\cmo\Agreements\CASC Engineering & Consulting FY25-0014.docx-jm EXHIBIT "B"
Cost Proposal
Redlands Regular Meeting of 2-4-2025 211 of 995
10 I:\cmo\Agreements\CASC Engineering & Consulting FY25-0014.docx-jm EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

CASC Engineering and Consulting, Inc.

By: Date: ___________________
Rick Sidor, President
Redlands Regular Meeting of 2-4-2025 212 of 995
City Council Meeting I. 15.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8658 for the use of the state's Fiscal Year 24/25 and 25/26 Citizens' Option for Public Safety Program Funds for the purpose of ensuring public safety (Police Chief Tolber) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8658.

RECOMMENDATION:

Staff recommends that City Council approve Resolution No. 8658 for the use of the state's FY 24/25 and 25/26 Citizens' Option for Public Safety Program Funds for the purpose of ensuring public safety.

DISCUSSION:

During Fiscal Year 2000/2001, AB 1913 (Schiff-Cardenas Crime Prevention Act of 2000) was enacted as part of the state budget package. The bill modified the Citizens’ Option for Public Safety (COPS) AB 3229 program. COPS is an ongoing program that provides funding for local agencies for the purpose of ensuring public safety.

In October 2001, SB 736 was passed which guarantees the COPS program will continue to be funded. The current state budget act again allocated funds to the Citizens’ Option for Public Safety (COPS) program. The City must establish a separate Supplemental Law Enforcement Services Fund (SLESF) for deposit of these funds. The SLESF must be an interest-bearing account with monthly transfers to the operating program budget to the extent necessary to facilitate appropriations and expenditures. The City has met these requirements. The funds must be used for frontline municipal police services and must supplement, Redlands Regular Meeting of 2-4-2025 213 of 995
funds must be used for frontline municipal police services and must supplement, not supplant, existing funding for police services. The City Council must consider the written request for the use of Citizens' Option for Public Safety funds separate and apart from proposed allocations from the general fund. After approval by the governing board of a municipality, the request shall be forwarded to the County Board of Supervisors prior to the dispersal of the funds.

The City of Redlands will receive SLESF funds for fiscal years 24/25 and 25/26, and the funding will be used as follows:

Six Part-time Camera Operators
The police department relies heavily on the work of our part-time camera operators. These positions enhance both officer safety and public safety as they have the ability to monitor about 160 cameras stationed city wide. This position performs a variety of duties involved in the operation of video surveillance and video equipment in the Police Communications Center including:

Watches and reviews live and recorded video feeds to identify activities related to crime, disturbances and other forms of misconduct which are deemed inappropriate or in violation of the law;
Writes clear and concise reports to document events, situations, crimes, and misconduct observed while monitoring police camera systems; Creates and labels a variety of media using specialized computer software; Makes announcements of violations, warnings, pertinent information to the public via department camera systems;
Watches and reviews video feeds throughout City boundaries to identify situations needing additional attention;
Watches video feeds on multiple computer screens at the same time; Performs registration checks on vehicles and notifies department personnel so appropriate action can be taken;
Operates the CLETS system;
Notifies the proper City personnel/individuals of incidents observed while monitoring police camera systems;
Operates basic office equipment including, but not limited to, computer, teletype, radio, telephone, fax machine, copier, and other office equipment; Saves, transfers, and downloads images and video files; Communicates with officers, dispatchers, and other department members; The funding for part-time camera operators for FY 25/26 will not exceed $125,558.

SERVICES:

Flock Annual Subscription Expense
Flock Automated License Plate Recognition (ALPR) systems are high-speed camera systems that photograph license plates, convert the numbers and letters into machine-readable text, tag them with the time and location, and upload that data into a database for retrieval. This database is then accessible to members Redlands Regular Meeting of 2-4-2025 214 of 995
of the Redlands Police Department who are investigating criminal cases. There are strict guidelines that must be met for RPD members to access the database.

The images obtained by the Flock Safety ALPRs are only retained in the database for 1 year.

The funding for automated license plate readers manufactured by Flock Safety for FY 24/25 will not exceed $125,000 and FY25/26 will not exceed $135,000.

Enhancement of Cellebrite Services
In 2020, the Redlands Police Department (RPD) signed a Memorandum of Understanding with the Los Angeles Police Department’s Internet Crimes Against Children Task Force. As an affiliated member of the task force, RPD has received hardware, software, and training required for the assignment, including Cellebrite UFED 4PC.

The digital age and technology have created the opportunity for a new type of electronic criminal activity. With the growing use of computers and mobile devices, electronic evidence can potentially be located on phones and computers in almost every criminal case. Cellebrite software and technology is a force multiplier that provides police investigators the ability to access electronic evidence located on cell phones and other electronic devices.

Cellebrite UFED 4PC annual subscription expense ($6,374.27). This software enables detectives to forensically analyze various forms of technology including cellular phones and computers, for crucial forms of evidence. The analysis of cell phones has played a critical role in almost every murder investigation in the last decade. Prior to RPD obtaining the Cellebrite technology, RPD relied on other law enforcement agencies to conduct forensic analysis on digital devices which often delayed the findings. RPD considers Cellebrite to be an essential tool for all major law enforcement investigations. RPD has conducted forensic analysis on over hundreds of digital devices and obtained important evidence leading to the apprehension and arrest of suspects.

Cellebrite Premium SaaS annual subscription expense ($21,609.12). Despite the success, the basic Cellebrite package does not allow the ability to access digital devices that have locked passcodes. The Cellebrite Premium package includes 35 “actions.” Each action allows detectives to access locked phones and obtain any evidence that is located on the phone. These actions can be used for iOS or Android extractions, and the cost includes remote training and hardware.

Cellebrite Pathfinder annual subscription expense ($87,016.61). In addition to the Cellebrite premium package,Cellebrite Pathfinder is a more effective program that enables investigators and analysts to collaborate and identify key evidence contained in computers and cell phones using a web-based program.

Cellebrite Pathfinder eliminates the time-consuming manual review of cell phone digital data. Cellebrite Pathfinder will reduce time spent on investigations by Redlands Regular Meeting of 2-4-2025 215 of 995
automating decoding and analysis of digital data and by enabling investigators to sift through massive quantities of data at a much faster rate. It is a force multiplier that uses artificial intelligence (AI) and machine learning algorithms to automatically identify patterns, reveal connections, and uncover leads with greater speed and accuracy, thus saving critical time on investigations.

Pathfinder will benefit all the units within the police department from the simple investigation to internet crimes against children and human trafficking.

The funding for the Cellebrite premium package and Cellebrite Pathfinder for the two-year subscription is $125,062.50 for FY24/25.

ALTERNATIVES:

Do not authorize the use of the COPS SLESF funds.

STRATEGIC PLAN:

None
SUBMITTED BY:

Rachel Tolber, Chief of Police
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Stephen Crane, Deputy Chief of Police
Fiscal Impact
Fiscal Year: 24-25
Appropriation Required Y/N: N
Amount: $260,558
Budgeted Y/N: Y
Discussion:

The amount paid out of the COPS SLESF for FY 23-24 will not exceed $260,558.

Redlands Regular Meeting of 2-4-2025 216 of 995
Fiscal Year: 25-26
Appropriation Required Y/N: N
Amount: $260,558
Budgeted Y/N: Y
Discussion:

The amount paid out of the COPS SLESF for FY 25-26 will not exceed $260,558.

Attachments
Reso 8658
Redlands Regular Meeting of 2-4-2025 217 of 995
1 I:\cmo\Resolutions\8658_Supplemental Law Enforcement Special Fund .docx-jm RESOLUTION NO. 8658

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

ACCEPTING THE STATE SUPPLEMENTAL LOCAL LAW ENFORCEMENT

FUNDS AND APPROVING THE USE OF THE FUNDS IN ACCORDANCE

WITH STATE REQUIREMENTS
WHEREAS, the California State Legislature created the Citizen’s Option for Public Safety (“COPS”) Program in fiscal year 1996-97; and
WHEREAS, the City must create a Supplemental Law Enforcement Special Fund (“SLESF”) for the funds; and
WHEREAS, the funds cannot be used for administrative overhead exceeding 0.5 percent or allocated to fund the costs of any capital project or construction project that does not directly support frontline law enforcement.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City Council accepts the State Supplemental Local Law Enforcement for fiscal year 2024/25 and 2025/26.

Section 2. The City Council approves the use of State Supplemental Local Law Enforcement Grant funds for FY 24/25 and 25/26 in accordance with state requirements, as outlined below:
• Part-time camera operators
• Automated license plate reader cameras
• Cellebrite services
ADOPTED, SIGNED AND APPROVED this 4th day of February, 2025. ________________________
Mario Saucedo, Mayor
ATTEST:
____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 218 of 995
2 I:\cmo\Resolutions\8658_Supplemental Law Enforcement Special Fund .docx-jm I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 4th day of February, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 219 of 995
City Council Meeting I. 16.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the First Amendment to the agreement with the Counseling Team International for additional service and cost of $25,000 to provide the Redlands Police Department with a mandatory wellness check (Police Chief Tolber)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve a First Amendment to the agreement with the Counseling Team International.

RECOMMENDATION:

Staff recommends approval of the First Amendment to the agreement with the Counseling Team International for annual wellness checks.

DISCUSSION:

The Redlands Police Department ("RPD") has a vested interest in the mental well-being of our employees. In order to further improve their mental well-being, we plan to institute annual wellness checks. Annual mental health wellness checks are not new and several law enforcement agencies currently utilize them.

Annual mental health wellness checks can help identify and address potential issues among police officers and professional staff, leading to improved overall well-being and resilience. By conducting regular mental health checks, early signs of stress, anxiety, or other mental health issues can be detected, enabling timely intervention and prevention of more severe conditions. Making mental health checks annual helps to normalize discussions about mental health in the police force, reducing the stigma associated with seeking help and encouraging officers and staff to prioritize their mental well-being. Taking care of an employee's mental health can lead to improved job performance, as employees Redlands Regular Meeting of 2-4-2025 220 of 995
employee's mental health can lead to improved job performance, as employees are better equipped to cope with stress, make sound decisions, and maintain resilience in challenging situations. Mental health checks can help identify health concerns that may impact an employee's ability to perform their duties safely.

Addressing these issues promptly can contribute to the overall safety of officers and the community. Additionally, regular mental health checks can help identify signs of burnout or compassion fatigue, enabling proactive measures to prevent these conditions from worsening and ensuring employees can continue to serve effectively. They also demonstrate a commitment to creating a supportive work environment that values the mental well-being of police officers and staff. This can contribute to increased job satisfaction and retention rates. Finally, by prioritizing the mental health of police employees, annual mental health checks can positively impact community relations. Officers and staff who are mentally well are more likely to engage with the community in a compassionate and empathetic manner.

The $25,000 will be funded through the RPD's Board of State and Community Corrections’ (“BSCC”) Officer Wellness and Mental Health grant program.

ALTERNATIVES:

Do not approve the agreement.

STRATEGIC PLAN:

Not applicable
SUBMITTED BY:

Rachel Tolber, Police Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jeremy Floyd, Interim Deputy Police Chief
Redlands Regular Meeting of 2-4-2025 221 of 995
Fiscal Impact
Fiscal Year: 2024-25
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $25,000
Budgeted Y/N: Y
Account No.: S202032
Discussion:

The amount will be funded through the BSCC Officer Wellness and Mental Health Grant.

Attachments
First Amendment
Original Contract
Redlands Regular Meeting of 2-4-2025 222 of 995
1 I:\cmo\Agreements\First Amendment Nancy K. Bohl, Inc. dba The Counseling Team International FY23-0126.docx-jm

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This first amendment (“First Amendment”) to the agreement for the provision of Employee Assistance Program services (“Agreement”), dated September 5, 2023, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Nancy K. Bohl, Inc. a California corporation dba The Counseling Team International (“Consultant”), is made and entered into this 4
th day of February, 2025.

RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, more particularly described in Exhibit “A,” “Scope of Services,” which is attached hereto by reference; and
WHEREAS, it is the desire of City and Consultant to amend Article 5.1 of their existing Agreement to increase Consultant’s compensation by $25,000 in year two which will be funded from Redlands Police Department’s (“RPD”) Board of State and Community Corrections’ (“BSCC”) Officer Wellness and Mental Health grant program; NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT
Section 1. Exhibit “A” of the Agreement, titled “Scope of Services,” is hereby amended to authorize the additional services to RPD at the approved upon cost and services as identified in Attachment 1, which is attached hereto and incorporated herein by this reference.

Section 2. Article 5, entitled “Payments To Consultant,” Section 5.1 of the Agreement, is hereby amended to read as follows:
“The total annual compensation for Consultant’s performance of the Services shall not exceed the amount of thirty- four thousand eight hundred dollars ($34,800) in year one, the total annual compensation for year two will increase by $25,000 providing a total amount ofsixty-one thousand five hundred forty dollars ($61,540) which will be covered by RPD’s BSCC Officer Wellness and Mental Health grant program and thirty eight thousand four hundred dollars ($38,400) in year three, and 5% increase if services are sustained for year 4 and 5. City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit “B,” titled (“Fee Schedule Title ”) which is attached hereto and incorporated herein by reference.” Section 3. Exhibit “B” of the Agreement, titled “Fee Schedule Title,” is hereby amended to the additional cost as identified in Attachment 2.

Section 4. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

Redlands Regular Meeting of 2-4-2025 223 of 995
2 I:\cmo\Agreements\First Amendment Nancy K. Bohl, Inc. dba The Counseling Team International FY23-0126.docx-jm IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of February 4, 2025.

CITY OF REDLANDS NANCY K. BOHL, INC. dba THE

COUNSELING TEAM INTERNATIONAL
By: _______________________________ By: ________________________________ Mario Saucedo, Mayor Julie Casto Koot, Executive Director ATTEST:

By: _______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 224 of 995
3 I:\cmo\Agreements\First Amendment Nancy K. Bohl, Inc. dba The Counseling Team International FY23-0126.docx-jm ATTACHMENT 1

EXHIBIT A

SCOPE OF SERVICES
Redlands Regular Meeting of 2-4-2025 225 of 995
4 I:\cmo\Agreements\First Amendment Nancy K. Bohl, Inc. dba The Counseling Team International FY23-0126.docx-jm Additional Services:

Program Operations Cost: Annual Wellness Checkups
The Counseling Team International (TCTI), TCTI shall provide the following services:

Annual Wellness Checkups for all Redlands Police Department employees: TCTI will provide a clinician onsite at the Redlands Police Department or at the TCTI office to meet with every employee, both sworn and professional staff, in order to reduce stigma around mental wellness and promote effective stress management at the rate of $175 per hour.

Redlands Regular Meeting of 2-4-2025 226 of 995
5 I:\cmo\Agreements\First Amendment Nancy K. Bohl, Inc. dba The Counseling Team International FY23-0126.docx-jm ATTACHMENT 2

EXHIBIT B

FEE SCHEDULE TITLE
Redlands Regular Meeting of 2-4-2025 227 of 995
6 I:\cmo\Agreements\First Amendment Nancy K. Bohl, Inc. dba The Counseling Team International FY23-0126.docx-jm Program Operations Cost: Annual Wellness Checkups
The Counseling Team International will provide annual wellness checkups service not to exceed $25,000 funded by the Redlands Police Department’s Board of State and Community Corrections’ Officer Wellness and Mental Health grant program.

Redlands Regular Meeting of 2-4-2025 228 of 995
7 I:\cmo\Agreements\First Amendment Nancy K. Bohl, Inc. dba The Counseling Team International FY23-0126.docx-jm Redlands Regular Meeting of 2-4-2025 229 of 995
Redlands Regular Meeting of 2-4-2025 230 of 995
Redlands Regular Meeting of 2-4-2025 231 of 995
Redlands Regular Meeting of 2-4-2025 232 of 995
Redlands Regular Meeting of 2-4-2025 233 of 995
Redlands Regular Meeting of 2-4-2025 234 of 995
Redlands Regular Meeting of 2-4-2025 235 of 995
Redlands Regular Meeting of 2-4-2025 236 of 995
Redlands Regular Meeting of 2-4-2025 237 of 995
Redlands Regular Meeting of 2-4-2025 238 of 995
Redlands Regular Meeting of 2-4-2025 239 of 995
Redlands Regular Meeting of 2-4-2025 240 of 995
City Council Meeting J. 1.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Discussion and possible action concerning a policy for City Council recognition of the contributions and achievements of individuals and organizations that benefit the community (Mayor Saucedo) MOTION:

I move to direct staff to develop a policy for City Council recognition of the contributions and achievements of individuals and organizations that benefit the community.

DISCUSSION:

This item is being put forth to the City Council by Mayor Saucedo, to allow for discussion and possible action concerning a policy relating to requests for recognition by City Council. While this has been informally handled as requests made by groups, individuals, and/or Council Members of the City Manager to agendize proclamations, or other recognition items, the City Council has never adopted a policy or specific process relating to requests for recognition by City Council.

Pursuant to the Redlands Municipal Code 2.04.040, the City Manager is the administrative head of the City government and, as such, prepares the agenda and has the authority to schedule agenda items based on those business items requiring City Council action. If the City Council wishes to proceed with development of such a policy, the Council may direct city staff to return with a policy and process for the Council’s consideration at a future meeting.

SUBMITTED BY:

Mario Saucedo, Mayor
Redlands Regular Meeting of 2-4-2025 241 of 995
City Council Meeting J. 2.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Conference Report- 2025 League of California Cities Mayors and Council Members Academy (Mayor Pro Tem Shaw)
DISCUSSION:

For this evening’s City Council Meeting, Mayor Pro Tem Shaw will provide a report relating to his attendance at the 2025 League of California Cities Mayors and Council Members Academy held January 29-31, 2025 in Garden Grove, California.

Redlands Regular Meeting of 2-4-2025 242 of 995
City Council Meeting J. 3.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Annual Report of the Citrus Preservation Commission given by Commission Chair Michael Day (Facilities and Community Services Director Crocker)
DISCUSSION:

For this evening's City Council Meeting, Commission Chair Michael Day will be presenting the Citrus Preservation Commission Annual Report.

Redlands Regular Meeting of 2-4-2025 243 of 995
City Council Meeting J. 4.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Annual Report of the Street Tree Committee given by Committee Chair Chris Sedmack (Facilities and Community Services Director Crocker)
DISCUSSION:

For this evening's City Council Meeting, Committee Chair Chris Sedmack will be presenting the Street Tree Committee Annual Report.

Redlands Regular Meeting of 2-4-2025 244 of 995
City Council Meeting K. 1.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Appeal of the Development Services Director’s approval of Reasonable Accommodation No. 19, a request to allow one service animal on a residential property located at 521 South Fourth Street (APN: 0173-043-09-0000) within the Suburban Residential (R-S) District. Filed by Terra Bird, Appellant (Mayor to declare meeting open as a Public Hearing) (Development Services Director Desatnik)
PROCEDURE FOR PUBLIC HEARING:

1. Mayor declares the meeting open as a public hearing.

2. Mayor calls upon Department Director for report.

3. Mayor calls for questions/comments from members of the City Council.

Mayor calls for comments/questions/testimony from members of the public (3 minutes per speaker).

4. 5. Mayor calls upon City Clerk to note any written comments received.

6. Mayor closes the public hearing.

7. City Council considers the motion and votes.

MOTION(S):

If the City Council determines that the recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8660 denying the Appeal and upholding the decision of the Development Services Director, and hereby affirm the approval of Reasonable Accommodation No. 19 located at 521 South Fourth Street.

Redlands Regular Meeting of 2-4-2025 245 of 995
RECOMMENDATION:

Staff recommends that the City Council deny the Appeal and uphold the decision by the Development Services Director to approve Reasonable Accommodation No. 19 for the property located at 521 South Fourth Street.

DISCUSSION:

The Applicant filed an application requesting a Reasonable Accommodation to allow the keeping of one service animal on the property located at 521 South Fourth Street for the applicant’s personal use (see Attachment A). The subject property is within the Residential Suburban (R-S) District (see Attachment B).

The application was approved on December 4, 2024, by the Director of Development Services.

The following sections will discuss the matter in terms of a) the request for Reasonable Accommodation; b) the necessary Findings to approve a Reasonable Accommodation; and c) the Appellant’s grounds for appeal.

A) Request for Reasonable Accommodation

Redlands Municipal Code (RMC) Chapter 18.06 allows any person with a disability to submit an application for Reasonable Accommodation to modify or alleviate any zoning code, law, regulation, procedure, or policy that is preventing, or will prevent, the applicant's use and enjoyment of the subject property. The Reasonable Accommodation process is not designed or intended to allow any land use(s) that would otherwise not be permitted in a zoning district.

In this case, the application requested approval for one small service animal to be kept at the subject property (within the house and the rear yard of the property). The service animal was specifically prescribed by a licensed health provider as the necessary treatment for the alleviation of the applicant’s personal medical condition. The applicant submitted appropriate medical evidence from a health care professional as required by RMC Section

18.06.030.

The Development Services Director followed all necessary steps and procedures as required by RMC Chapter 18.06 in the approval of Reasonable Accommodation No. 19. Staff reviewed all application materials, mailed a notice as required by RMC Section 18.06.050, and evaluated the four Findings contained in RMC Section 18.06.070 applicable to Reasonable Accommodations.

B) Findings for Decision on Reasonable Accommodation
Redlands Regular Meeting of 2-4-2025 246 of 995
As required by RMC Section 18.06.070, the Director must make all four of the following Findings prior to approving any application for Reasonable Accommodation:

a. The person who will use the subject property is protected under the fair housing laws.
b. The requested exception to the zoning code, law, regulation, procedure or policy is necessary to make specific housing available to persons occupying the subject property.
c. The requested accommodation will not impose an undue financial or administrative burden on the city; and
d. The requested accommodation will not require a fundamental alteration of the city's zoning or building laws, policies and/or procedures.

After carefully evaluating all information and materials submitted with the application, the Director determined that all four Findings were satisfactorily addressed, as explained in the decision letter (see Attachment C). There was no compelling reason or other basis to deny the application. Therefore, the application was approved.

C) Appeal Filed

The Director’s decision was dated December 4, 2024, with the ten (10) day appeal period to expire on Monday, December 16, 2024. On the Appeal form (Attachment E), the Grounds of Appeal states:
“My neighbors are non-compliant with the zoning regulations. Their chicken roams freely throughout their backyard. The chicken’s nesting hutch, food and water are left outside. I feel directly affected by this because of possible health concerns. In addition, I feel the Fair Housing Act is misinterpreted and inappropriately applied to my neighbor’s personal situation.”

Response to Grounds for Appeal

The City made its determination based on the correct facts and the substance of the request, which was solely for the purpose of allowing one service animal, identified as a chicken, to reside on the property, under the provisions of the Reasonable Accommodation process. The applicant provided appropriate medical documentation from a licensed healthcare provider affirming the need for the specific service animal as part of the applicant’s treatment for a documented health condition. The approval did not take into consideration unrelated issues, such as potential zoning violations, as the request was solely for an accommodation related to the applicant's disability.

Redlands Regular Meeting of 2-4-2025 247 of 995
The City was correct in determining that the Fair Housing Act was applied appropriately. The Fair Housing Act (FHA), and the corresponding state law, allow for reasonable accommodations for individuals with disabilities, including the need for service animals. The applicant’s request for a service animal was evaluated strictly within the framework of those laws. The appellant’s assertion that the Fair Housing Act was misinterpreted is not supported by the legal framework, which permits reasonable accommodations for individuals with disabilities to support their medical needs (including the keeping of a service animal). The service animal is permitted based on the applicant’s documented medical need, not as a general exemption to zoning regulations.

In response to the appellant’s concerns about potential health risks from the chicken kept at the property, it is important to note that the approval of the Reasonable Accommodation comes with specific conditions (Attachment F) that address animal care, sanitation, and potential impacts to surrounding properties.

The approval is subject to specific conditions designed to mitigate any potential negative impact of the service animal on surrounding properties and the community. These conditions include the following key requirements:

a. The chicken must primarily be kept indoors. When outside, it must be supervised at all times and can only roam within a secure, enclosed area (Condition No. 4). Additionally, coops and runs must be located at least five feet from property lines and 25 feet from any neighboring dwellings (Condition No. 5), ensuring that the animal does not interfere with neighboring properties.
b. All coops and runs be kept clean and well-maintained to promote the health of the chicken and prevent any health risks such as odors or pests (Condition No. 7). This includes ensuring that feed containers are secure and rodent-proof, and that fresh water is always available to the animal (Conditions No. 8 and No. 9).
c. Specific measures must be in place to prevent access by predators and rodents, such as rodent-proof coops and secure feed storage (Condition No. 6). This ensures that potential health risks from pests or unsanitary conditions are minimized. These measures are designed to ensure that the service animal's presence does not create any adverse health, safety, or environmental impacts on the neighboring properties and the surrounding community.

ALTERNATIVES:

The City Council may request additional information and continue the hearing to a later date; or,

1. Redlands Regular Meeting of 2-4-2025 248 of 995
The City Council may determine it is appropriate to approve the Appeal and overturn the Director’s decision, resulting in denial of Reasonable Accommodation No. 19. In accordance with RMC Section 18.06.090, if the City Council is to consider reversing the prior approval of Reasonable Accommodation No. 19, then the Council must determine that one or more of the following findings were not met:

2. a. The person who will use the subject property is protected under the fair housing laws.
b. The requested exception to the zoning code, law, regulation, procedure or policy is necessary to make specific housing available to persons occupying the subject property.
c. The requested accommodation will not impose an undue financial or administrative burden on the city; and
d. The requested accommodation will not require a fundamental alteration of the city's zoning or building laws, policies and/or procedures.

Should the Council decide to approve the Appeal and reverse the Director’s decision, staff would request a continuance to a specific date to allow time for preparation of the necessary resolution.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles Duggan, Jr., City Manager
REVIEWED BY:

Yvette Abich Garcia, City Attorney
Chris Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Rosemary Montoya, Assistant Planner
Brian Foote, City Planner/Planning Manager
Redlands Regular Meeting of 2-4-2025 249 of 995
Fiscal Impact
Fiscal Year: 24-25
Revenue Generating: No
Appropriation Required Y/N: No
Discussion:

There is no fiscal impact associated with this request. The appellant paid the applicable filing fee.

Attachments
Attachment A - Location Map and Aerial Photo
Attachment B - Zoning Map
Attachment C - Application Form
Attachment D - Site Plan
Attachment E - Approval Letter
Attachment F - Conditions of Approval
Attachment G - Appeal Form
Attachment H - Resolution No. 8660
Redlands Regular Meeting of 2-4-2025 250 of 995
Redlands Regular Meeting of 2-4-2025 251 of 995
Redlands Regular Meeting of 2-4-2025 252 of 995
Redlands Regular Meeting of 2-4-2025 253 of 995
Redlands Regular Meeting of 2-4-2025 254 of 995
Redlands Regular Meeting of 2-4-2025 255 of 995
Redlands Regular Meeting of 2-4-2025 256 of 995
Redlands Regular Meeting of 2-4-2025 257 of 995
Redlands Regular Meeting of 2-4-2025 258 of 995
Redlands Regular Meeting of 2-4-2025 259 of 995
Redlands Regular Meeting of 2-4-2025 260 of 995
Redlands Regular Meeting of 2-4-2025 261 of 995
Redlands Regular Meeting of 2-4-2025 262 of 995
1 I:\cmo\Resolutions\8660 Reasonable Accommodation.doc-jm RESOLUTION NO. 8660

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

DENYING THE APPEAL AND UPHOLDING THE APPROVAL BY THE

DEVELOPMENT SERVICES DIRECTOR FOR REASONABLE
ACCOMMODATION NO. 19, A REQUEST TO KEEP ONE SERVICE ANIMAL AT A SINGLE-FAMILY PROPERTY LOCATED AT 521 SOUTH FOURTH STREET.

WHEREAS, Chapter 18.06 (Fair Housing Reasonable Accommodations for Persons with Disabilities) of the Redlands Municipal Code was established to provide a procedure to evaluate requests for reasonable accommodation related to specific applications of the zoning law in order to ensure that no person is discriminated against because of race, color, religion, sex, sexual orientation, familial status, marital status, disability, national origin, source of income, or ancestry, as required by federal and/or state law, by being denied an equal opportunity to use and enjoy their dwelling and to authorize the application of exceptions to the city's zoning law and land development standards, if warranted; and
WHEREAS, the property owner has applied for Reasonable Accommodation No. 19 for relief from the provisions of Redlands Municipal Code Section 18.40.030 (Permitted Uses) to allow the keeping of one (1) chicken as an assistance animal to be kept primarily indoors and within the designated fenced rear yard area of the residence located at 521 South Fourth Street in the Suburban Residential (R-S) land use district; and
WHEREAS, the Development Services Department reviewed the request and related application materials, and determined the application satisfied all four of the required findings necessary to approve Reasonable Accommodation No. 19; and WHEREAS, on December 4, 2024, the Development Services Director determined the application was approved, and issued a letter notifying the Applicant of the approval; and WHEREAS, the Appellant filed a timely Appeal on December 16, 2024; and WHEREAS, on or about January 21, 2025, notice of this public hearing was mailed to the owners of record of all properties within 300 feet of the subject property, in accordance with Sections

18.06.090 and 18.06.050 of the Redlands Municipal Code; and WHEREAS, on February 4, 2025, the City Council held a duly noticed public hearing to consider the Appeal of the Development Services Director’s approval of Reasonable Accommodation No. 19; and
WHEREAS, on February 4, 2025, the City Council held a noticed public hearing on the Appeal for Reasonable Accommodation No. 19 and considered verbal and written testimony of City staff, the Appellant, the Applicant for Reasonable Accommodation No. 19, and testimony from members of the public; and
WHEREAS, the proposal qualifies for exemption from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) of the CEQA Guidelines.

Redlands Regular Meeting of 2-4-2025 263 of 995
2 I:\cmo\Resolutions\8660 Reasonable Accommodation.doc-jm

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The proposal is exempt from environmental review in accordance with the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3) known as the general rule exemption where there is no possibility that the activity in question may cause a significant effect on the environment.

Section 2. The proposal requested by Reasonable Accommodation No. 19 is supported by circumstances and facts establishing that:
a. The Applicant submitted appropriate documentation from a licensed healthcare provider, identifying the chicken as a service animal necessary to the alleviate of the Applicant’s medical condition.
b. The Development Services Director determined that the request satisfied all four required findings for approval of a Reasonable Accommodation, as outlined in RMC Section

18.06.070.
c. The accommodation was requested solely in support of the Applicant's personal medical needs and does not provide a general waiver from the zoning regulations. d. The approval of the Reasonable Accommodation includes specific conditions to mitigate potential impacts to neighboring properties, including requirements for the chicken to be kept primarily indoors, and to be housed in a secure, sanitary, and well-maintained environment.
e. Conditions of approval further ensure that the chicken's care is properly managed, with requirements for secure coops and runs, supervision when outdoors, and measures to prevent health risks or interference with neighboring properties.

Section 3. The City Council has considered the Appeal filed by Ms. Terra Bird, hereby denies the Appeal, and UPHOLDS the decision of the Development Services Director that approved the application for Reasonable Accommodation No. 19.

ADOPTED, SIGNED AND APPROVED this 4
th day of February, 2025.
_________________________
Mario Saucedo, Mayor
ATTEST:
_________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 264 of 995
3 I:\cmo\Resolutions\8660 Reasonable Accommodation.doc-jm I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 4 th day of February
2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 265 of 995
City Council Meeting K. 2.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Resolution No. 8659 overruling objections and proceeding with weed abatement of subject properties (Mayor to declare meeting open as a Public Hearing)
(Fire Chief Sessler)
PROCEDURE FOR PUBLIC HEARING:

1. Mayor declares the meeting open as a public hearing.

2. Mayor calls upon Department Director for report.

3. Mayor calls for questions/comments from members of the City Council.

Mayor calls for comments/questions/testimony from members of the public (3 minutes per speaker).

4. 5. Mayor calls upon City Clerk to note any written comments received.

6. Mayor closes the public hearing.

7. City Council considers the motion and votes.

MOTION(S):

If the City Council determines the staff's recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8659.

RECOMMENDATION:

Staff recommends the City Council adopt Resolution No. 8659 overruling objections and proceeding with the abatement of subject properties.

Redlands Regular Meeting of 2-4-2025 266 of 995
DISCUSSION:

Beginning in December 2024, Community Risk Reduction staff performed inspections and compliance record reviews on parcels throughout the city to identify fire hazards. Staff identified approximately 106 parcels that required abatement. At the regular Council Meeting of January 21, 2025, the City Council adopted Resolution No. 8654 to declare weeds a public nuisance. A notice was then sent to each property owner to provide 10 days to abate the nuisance, or incur the cost of having the City abate their property and having the cost assessed upon their land as a lien until paid.

With the adoption of Resolution No. 8654, a public hearing date was set for February 4, 2025, as the date to hear any objections to the proposed weed abatement proceedings.

The adoption of Resolution No. 8659 will allow the City to proceed with the abatement of the identified parcels found in violation. The abatement of parcels will continue to mitigate the threat of wildland fires that can overwhelm firefighting forces and contribute to the deflagration of homes and property.

ALTERNATIVES:

The City Council may choose not to adopt Resolution No. 8659 and stop abatement proceedings.

SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles Duggan, Jr., City Manager
REVIEWED BY:

Yvette Abich Garcia, City Attorney
Danielle Garcia, Management Services/Finance Director
Janice McConnell, Assistant City Manager
PREPARED BY:

Bruni Reyes, Management Analyst
Redlands Regular Meeting of 2-4-2025 267 of 995
Fiscal Impact
Discussion:

Adopting Resolution No. 8659 will have no fiscal impact. The department has already included a landscaping vendor contract within its budget, and the associated costs will be billed to the property owner.

Attachments
Notice of Abatement
Resolution 8659
Redlands Regular Meeting of 2-4-2025 268 of 995

FIRE DEPARTMENT
City of

REDLANDS
Incorporated 1888
City of Redlands
35 Cajon Street, Suite 12, Redlands, CA 92373
909-798-7601
Parcel Owner Name
Parcel Owner Address
Parcel Owner Address

NOTICE TO CLEAN PREMISES
Redlands Municipal Code Section 8.40.010 requires properties to perform vegetation management on all weeds, dry grasses, dead shrubs, dead trees, combustible rubbish, or any material growing upon the streets, sidewalks or upon private property within the city which bears seeds of a wingy or downy nature, which by reason of their size, manner of growth and location constitute a fire hazard to any building, improvements, crops, or other property. A copy of the Redlands Weed Abatement Guideline with detailed requirements is included with this Notice.

Notice is hereby given that on the 19th day of January 21, 2025, the City Council for the City of Redlands passed a resolution declaring that noxious or dangerous weeds were growing upon or in front of the property on this street, and that rubbish, refuse, and dirt were upon or in front of property on this street, and more particularly described in the resolution, and that they constitute a public nuisance which must be abated by the removal of the weeds, rubbish, refuse, and dirt 10 days from this notice: January 31, 2025. Otherwise they will be removed and the nuisance abated by the city and the cost of removal assessed upon the land from or in front of which the weeds, rubbish, refuse, and dirt are removed and will constitute a lien upon such land until paid. Reference is hereby made to the resolution for further particulars. A copy of said resolution is on file in the office of the city clerk.

All property owners having any objections to the proposed removal of the weeds, rubbish, refuse, and dirt are hereby notified to attend a meeting of the City Council of City of Redlands to be held at 35 Cajon Street, Redlands, California on February 4, 2025 at 6:00 pm, or as soon thereafter as the matter may be heard, when their objections will be heard and given due consideration.

Dated this 22nd day of January, 2025.

Vincent Anderson
Fire Marshal
City of Redlands

COMMUNITY RISK

REDUCTION DIVISION
Redlands Regular Meeting of 2-4-2025 269 of 995

NOTICE TO
CLEAN

PREMISES
Redlands Regular Meeting of 2-4-2025 270 of 995
1 I:\cmo\Resolutions\8659 PROCEEDING WITH ABATEMENT.doc-jm RESOLUTION NO. 8659

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

OVERRULING OBJECTIONS AND PROCEEDING WITH ABATEMENT
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 8654 on January 21, 2025, that, by its terms, the City Council elected to proceed under Government Code Sections 39501 and 39502, and Section 39560 et seq., and declared as a public nuisance all weeds growing upon streets, sidewalks and private property in the City, and all rubbish, refuse and dirt upon parkways, sidewalks and private property in the City; and
WHEREAS, a public hearing was held on February 4, 2025, and no objections to the proposed removal of weeds, rubbish, refuse and dirt were made or presented either in writing or orally;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows:

Section 1. On January 21, 2025, the City Council elected to proceed under Government Code Sections 39501 and 39502, and Section 39560 et seq., and declared as a public nuisance all weeds growing upon the streets, sidewalks, and private property in the City and all rubbish, refuse and dirt upon parkways, sidewalks and private property in the City, all as more particularly described in Resolution No. 8654 adopted on January 21, 2025.

Section 2. The City Council fixed February 4, 2025, at 6:00 pm, as the time and place for hearing all objections to the proposal of removal of weeds, rubbish, refuse and dirt, and the Fire Chief, or his authorized designee, was designated as the person to perform the duties imposed by Government Code Section 39560 et seq. upon the superintendent, and he did prepare notices to destroy weeds and remove rubbish, refuse and dirt and did in the time and manner prescribed by law cause copies of the notice to be conspicuously posted on or in front of the properties where the nuisance exists; the City mailed written notice of the proposed abatement to all persons owning property described in Resolution No. 8654 in the time, form and manner prescribed by law.

Section 3. The City Council held a public hearing on February 4, 2025, and no objections either written or oral to the proposed removal of weeds, rubbish, refuse and dirt were presented and the hearing was closed on February 4, 2025.

Section 4. The superintendent is ordered to abate the nuisance declared by Resolution No. 8654 by having the weeds, rubbish, refuse and dirt removed and for this purpose, the superintendent may enter upon private property to abate the nuisance. Before the superintendent arrives, any property owner may remove the weeds, rubbish, refuse and dirt at his or her own expense.

Redlands Regular Meeting of 2-4-2025 271 of 995
2 I:\cmo\Resolutions\8659 PROCEEDING WITH ABATEMENT.doc-jm Section 5. The superintendent, or the contractor awarded the work, as the case may be, shall keep an account of the cost of abatement in front of or on each separate parcel of land where the work is done and shall submit to the City Council for consideration, hearing of objections, modification and confirmation, and itemized written report showing this cost, all as more particularly prescribed by Government Code Section 39574.

ADOPTED, SIGNED AND APPROVED this 4th day of February 2025. _________________________
Mario Saucedo, Mayor
ATTEST:
_______________________________
Jeanne Donaldson, Deputy City Clerk
Redlands Regular Meeting of 2-4-2025 272 of 995
City Council Meeting L. 1.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the agreement with Citiguard, Inc. for platform and parking lot security at the Redlands Passenger Rail Downtown and University Stations for an initial one-year term, and an option to extend by one-year for a possible total amount not-to-exceed $690,897.60, and determine that the agreement is exempt from environmental review pursuant to section 15061 (b)(3) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council determine that the agreement with Citiguard, Inc. is exempt from environmental review pursuant to Section 15061 (b)(3) of the State’s guidelines implementing the California Environmental Quality Act; and

1. I move to approve an agreement with Citiguard, Inc for a possible total amount not-to-exceed $690,897.60.

2. RECOMMENDATION:

Staff recommends that the City Council approve an agreement with Citiguard, Inc. for platform and parking lot security associated with the Redlands Passenger Rail Project in an amount not-to-exceed $345,448.80 for the initial term of one (1) year, with the option to extend by one (1) additional one-year term for a total amount not-to-exceed $345,448.80. Staff further recommends that the City Council determine that the agreement with Citiguard, Inc. is exempt from environmental review pursuant to Section 15061 (b)(3) of the State’s guidelines implementing the California Environmental Quality Act.

Redlands Regular Meeting of 2-4-2025 273 of 995
DISCUSSION:

In October 2022, the City of Redlands marked the launch of the Arrow Rail Service, a significant part of the Redlands Passenger Rail Project. This nine-mile regional rail line provides an alternative mode of transportation, connecting Redlands with San Bernardino and seamlessly integrating with other transit options, including cars, buses, and bicycles. The Arrow Service offers residents, businesses, and visitors enhanced travel options, linking them to key locations for recreation, education, and healthcare within the region.

The project introduced three commuter rail stations within the city limits: the Downtown Station on Orange Street; and the University Station near University Street and Park Avenue, and the Environmental Systems Research Institute (ESRI) station at Redlands Boulevard and New York Street. These stations play a crucial role in improving accessibility and encouraging multimodal transportation solutions within the city.

To continue supporting the safe and efficient operation of these facilities, the City of Redlands, Facilities and Community Services Department has been responsible for maintaining the Downtown Station and the University Station, including their associated parking areas. The maintenance and security of the station at Redlands Boulevard and New York Street is being managed by ESRI.

The maintenance includes implementing security protocols and ensuring regular upkeep to sustain the quality and functionality of these transit hubs. This coordinated effort showcases a collaborative approach to station upkeep, reinforcing a shared goal of promoting regional transit and connectivity while maintaining high standards for public safety and infrastructure quality.

San Bernardino County Transportation Authority (SBCTA) and the City have agreed that the City will provide a security guard at both stations, beginning 15 minutes prior to the arrival of the first train until 15 minutes after the last scheduled train departs; approximately up to 18–19 hours daily.

In accordance with the City's procurement policies, a request for bid for the security services was advertised on September 24, 2024, and bid packages were opened at the City Clerks' office on October 7, 2024. The lowest bidder, 8 Sspaider Security Inc., did not meet the minimum qualifications required for services. Citiguard, Inc. was identified as the lowest responsive and responsible bidder. As a result, staff is recommending that the City Council approve an agreement with Citiguard, Inc. for the provision of platform and parking lot security associated with the Redlands Passenger Rail Project in an amount not-to-exceed $345,448.80 for the initial term of one (1) year, with the option to extend by one (1) additional one-year term for a total amount not-to-exceed $690,897.60.

The proposed agreement is exempt from the requirements of the California Redlands Regular Meeting of 2-4-2025 274 of 995
The proposed agreement is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15061(b)(3). Section 15061(b)(3) applies to those activities where it is seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The services that are included within the scope of the work of this agreement include testing, monitoring, and reporting and will result in no physical changes or effect on the environment. Therefore, the services are consistent with the exemption.

ALTERNATIVES:

City Council may elect not to approve the agreement and direct staff accordingly.

STRATEGIC PLAN:

Supports Strategic Plan Priorities A - Quality of Life and B - Public Health and Safety
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Erik Reeves, Field Services Superintendent
Fiscal Impact
Fiscal Year: FY 2024-25
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $345,449
Budgeted Y/N: Yes
Account No.: 101303
Discussion:

Redlands Regular Meeting of 2-4-2025 275 of 995
Funding in the amount of $400,000 for this service was included in the FY 2024-25 Parks Division budget (101303) as approved by City Council.

Attachments
Agreement
Bid Report-Unarmed Security Railway Platform
Redlands Regular Meeting of 2-4-2025 276 of 995
NPS-2.2 (2/22)
1 I:\cmo\Agreements\Citiguard Inc FY25-0024.docx-jm

AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS
This agreement for the provision of unarmed rail station security services (“Agreement”) is made and entered in this 4
th day of February, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Citiguard, Inc., a California corporation (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform unarmed rail station security services for City (the “Services”). The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – RESPONSIBILITIES OF CONTRACTOR

2.1 Contractor shall comply with all applicable federal, state and local laws and regulations in the performance of the Services including, but not limited, to all applicable Labor Code and prevailing wage laws and non-discrimination laws, including the Americans with Disabilities Act. Pursuant to Labor Code section 1773.2, copies of the prevailing rates of per diem wages as determined by the Director of the California Department of Industrial Relations for each craft, classification or type of worker needed to undertake the Services are on file at City’s Municipal Utilities and Engineering Department, located at the Civic Center, 35 Cajon Street, Suite 15A (Mailing: P.O. Box 3005), Redlands, California 92373.

2.2 Contractor acknowledges that if it violates the Labor Code provisions relating to prevailing wages that City may enforce such provisions by withholding payments to Contractor or its subcontractors pursuant to Labor Code section 1771.6.

2.3 If Contractor executes an agreement with a subcontractor to perform any portion of the Services, Contractor shall comply with Labor Code sections 1775 and 1777.7, and shall provide the subcontractor with copies of the provisions of Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor acknowledges that the statutory provisions establishing penalties for failure to comply with state wage and hour laws and to pay prevailing wages may be enforced by City pursuant to Labor Code sections 1775 and 1813.

2.4 Contractor and its subcontractors shall comply with the provisions of Labor Code section 1776 regarding payroll records maintenance, certifications, retention and inspection.

2.5 Contractor acknowledges that eight (8) hours constitutes a legal day’s work pursuant to Redlands Regular Meeting of 2-4-2025 277 of 995
NPS-2.2 (2/22)
2 I:\cmo\Agreements\Citiguard Inc FY25-0024.docx-jm
Labor Code section 1810.

2.6 Contractor shall comply with the provisions of Labor Code section 1777.5 as to apprenticeships, and Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815.

2.7 Pursuant to Public Contract Code section 7103.5(b), Contractor offers and agrees to assign to City all rights, title and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. section 15) or under the Cartwright Act (Chapter 2 (commencing with section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, goods or materials pursuant to this Agreement.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Tabitha Crocker, Facilities and Community Services Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The Services shall commence as of the Effective Date of this Agreement. Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” which is attached hereto and incorporated herein by this reference.

4.2 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by one (1) additional one-year term (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 Compensation: The compensation for Contractor’s performance of the Services shall not exceed the amount of Three Hundred Forty-Five Thousand Four Hundred Sixty-Seven Thousand dollars and Eighty cents ($345,467.80) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor’s performance for the Services shall not exceed the amount of Three Hundred Forty-Five Thousand Four Hundred Sixty-Seven Thousand dollars and Eighty cents ($345,467.80) for the first Extended Term; bringing the total possible amount of compensation to a not-toexceed amount of Six Hundred Ninety Thousand Nine Hundred Thirty-Five dollars Sixty cents ($690,935.60). For the Initial Term and the Extended Term, City shall pay Contractor Redlands Regular Meeting of 2-4-2025 278 of 995
NPS-2.2 (2/22)
3 I:\cmo\Agreements\Citiguard Inc FY25-0024.docx-jm
up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Fee Schedule,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom.

City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk Sami Nomair, President
City of Redlands Citiguard, Inc.
35 Cajon Street 22736 Vanowen Street, Suite #300
P.O. Box 3005 (mailing) West Hills, CA 91307
Redlands, CA 92373 [email protected]
[email protected] Phone: 800-613-5903
(909) 798-7531 Fax: 877-765-0955
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.

Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the Redlands Regular Meeting of 2-4-2025 279 of 995
NPS-2.2 (2/22)
4 I:\cmo\Agreements\Citiguard Inc FY25-0024.docx-jm
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

Redlands Regular Meeting of 2-4-2025 280 of 995
NPS-2.2 (2/22)
5 I:\cmo\Agreements\Citiguard Inc FY25-0024.docx-jm

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (i) no amount shall be allowed for anticipated profit or unperformed Services, and (ii) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

Redlands Regular Meeting of 2-4-2025 281 of 995
NPS-2.2 (2/22)
6 I:\cmo\Agreements\Citiguard Inc FY25-0024.docx-jm

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS CITIGUARD, INC.

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Sami Nomair, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 2-4-2025 282 of 995
NPS-2.2 (2/22)
7 I:\cmo\Agreements\Citiguard Inc FY25-0024.docx-jm
EXHIBIT "A"

SCOPE OF SERVICES
Holidays:

There are 14 recognized holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and the Friday after, Christmas Eve, and Christmas Day.

Post Orders: Assignment instructions for each post, whether a fixed location or roaming locations, must be adhered to in their entirety.

Pass Downs: Additional or special instructions by City of Redlands for posts on a temporary basis and must be adhered to in their entirety.

Security Guard-Site Specific Shift-Regular Time-Hourly Rate: For weekly scheduled security guard shift, M-F, excludes holidays.

Security Guard-Site Specific Weekend Shift Time-Hourly Rate: For weekly scheduled 19 hr. weekend security guard shift, Sat-Sun, excludes holidays.

Security Guard-Holiday-Hourly Rate: For all security guard shifts on City recognized holidays only.

Table: Holiday:

Only the listed City holidays are subject to any premium (overtime, etc.) rates.

DATE EVENT
January 1 New Year’s Day
Third Monday in January Martin Luther King’s Birthday
Third Monday in February President’s Day
March 31 Cesar Chavez Day
Last Monday in May Memorial Day
June 19 Juneteenth
July 4 Independence Day
First Monday in September Labor Day
Second Monday in October Columbus Day
November 11 Veteran’s Day
Fourth Thursday in November Thanksgiving Day
Friday after Thanksgiving
December 24 Christmas Eve
December 25 Christmas Day
Redlands Regular Meeting of 2-4-2025 283 of 995
NPS-2.2 (2/22)
8 I:\cmo\Agreements\Citiguard Inc FY25-0024.docx-jm

SCHEDULE
Monday-Friday: Security Total Hours
Start End
University Station: 4:30 23:00 18.50
First train: 4:52
Last train: 22:21
Downtown Station 4:30 22:30 18
First train: 4:48
Last train: 22:26
Weekend:

University Station: 5:15 23:15 19.00
First train: 5:34
Last train: 23:32
Downtown Station 5:15 24:00 MID 18.75
First train: 5:41
Last train: 23:25
Reports
A) Submit activity reports from the prior security shift within six hours.

B) Include any pertinent information or backup documentation with your reports.

C) Ensure that all reports are submitted prior to submission of the invoice.

D) General: Report immediately, verbally and or in writing as soon as practically possible taking safety into consideration; especially concerning issues that may require immediate action to avoid potential escalation. If possible, take photos of the observation or interaction and attach to email, text, pictures, and written reports.

E) Safety, Injury, or Damage: any impending, occurring, or potential hazards, incidents, or accidents that have harmed, are harming, or could likely harm persons, animals, plants, property, environment, or the like.

F) Public Nuisances: any observations of any public nuisances.

G) Business Interactions: any interactions with business owners and or persons.

H) Work Performance Delays: anything that is or could potentially delay or prevent work from being performed within the designated times and locations.

I) Follow up Activities: all action items from the above section, which may have been verbally reported, but a written report was not possible at the time; and all action items as required by City Representative.

Posts: Site Specific
➢ Downtown rail platform at Orange Street and Stuart Avenue ➢ University of Redlands rail platform at University Street and Park Avenue A) Provide a security “presence” through patrolling on foot at the rail station platform.

Redlands Regular Meeting of 2-4-2025 284 of 995
NPS-2.2 (2/22)
9 I:\cmo\Agreements\Citiguard Inc FY25-0024.docx-jm
B) Security personnel shall call the designated FCS staff personnel to report any maintenance concerns or for miscellaneous questions.

C) Security personnel shall call the Redlands Police Department (depending on the incident) upon the observance of any illegal activity, vandalism, or suspicious or inappropriate behavior.

D) Restrooms are available inside train depots at both locations.

NOTE: During breaks and meals, security service may be temporarily halted; however, the guard must return promptly to their post afterward.

Redlands Regular Meeting of 2-4-2025 285 of 995
NPS-2.2 (2/22)
10 I:\cmo\Agreements\Citiguard Inc FY25-0024.docx-jm
EXHIBIT "B"
(Fee Schedule
Description Unit Hourly
Rate
Security Guard – Site Specific Shift, Regular Time, weekday shift begins on M – F, hourly rate, as per all bid specifications Hour $24.30 Security Guard - Site Specific Shift, WEEKEND shift, begins on Sat - Sun, hourly rate, as per all bid specifications Hour $24.30 Security Guard - Site Specific Shift, Holiday Time, for any shift that begins or ends on a holiday as listed in the bid specifications Hour $36.45 Redlands Regular Meeting of 2-4-2025 286 of 995
NPS-2.2 (2/22)
11 I:\cmo\Agreements\Citiguard Inc FY25-0024.docx-jm
EXHIBIT “C”
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

CITIGUARD, INC.

By: Date: _______ __________
Sami Nomair, President
Redlands Regular Meeting of 2-4-2025 287 of 995
Redlands Regular Meeting of 2-4-2025 288 of 995
Redlands Regular Meeting of 2-4-2025 289 of 995
City Council Meeting L. 2.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a sole source purchase order modification with AMREP to increase the total compensation for an amount
not-to-exceed $300,000 to provide AMREP parts and service, and consideration of a sole source purchase order modification with Clean Energy to increase the total compensation for an amount not-to-exceed $240,000 parts and repair services for the City's LNG/CNG fuel island (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council approve a sole source purchase order modification with AMREP to increase the total compensation for an amount not-to-exceed $300,000; and

1. I move that the City Council approve a sole source purchase order modification with Clean Energy to increase the total compensation for an amount not-to-exceed $240,000.

2. RECOMMENDATION:

Staff recommends that the City Council approve a sole source purchase order modification with AMREP to increase the total compensation for an amount not-to-exceed $300,000 to provide AMREP parts and service; and the approval of a sole source purchase order modification with Clean Energy to increase the total compensation for an amount not-to-exceed $240,000 parts and repair services for the City's LNG/CNG fuel island.

Redlands Regular Meeting of 2-4-2025 290 of 995
DISCUSSION:

The City of Redlands Facilities and Community Services Department's Equipment Maintenance Division oversees the maintenance of approximately 470 vehicles and the City’s fuel station. The fleet inventory includes light-duty, heavy-duty, off-road, and commercial vehicles which require ongoing maintenance and repair.

In June 2024, the City Council approved Sole Source Purchase Orders with both AMREP and Clean Energy for services related to equipment maintenance for Fiscal Year 2024-25. During Fiscal Year 2024-25, the Equipment Maintenance Division received an influx of vehicle repairs, resulting in the need for an increased supply of AMREP Original Equipment Manufacturer (OEM) parts. OEM parts have unique design features that cannot be replaced by non-OEM parts and the use of alternate parts would void a manufacturer's warranty. Due to the influx of vehicle repairs, the demand for OEM parts and repair services has significantly increased. Therefore, staff are requesting a modification of purchase order 22500243 to increase the not-to-exceed amount from $160,000 to $300,000.

The City's LNG/CNG island opened for service for internal city use and for the sale of LNG/CNG to outside customers in 2003. As the fuel island surpasses 20 years of age, the original hardware, software, and critical components of the fuel island have become antiquated and require repair. Additionally, the fuel island has experienced an increase in use by outside customers, putting greater stress on antiquated components. Clean Energy, a subsidiary of Clean Energy Cryogenics, has been providing repair services on the City's LNG/CNG fuel island since its completion in 2003. Additionally, the LNG/CNG island utilizes Clean Energy's proprietary equipment, including the island's operating software, which controls the entire station. Clean Energy's unique ability to service the LNG/CNG fuel island has been demonstrated since the island's completion in 2003. Therefore, staff are requesting a purchase order modification of purchase order 22500243 to increase the not-to-exceed amount from $90,000 to $240,000.

ALTERNATIVES:

City Council may elect not to approve the sole source purchase order modifications. However, this action will adversely affect the Division's ability to service the City's equipment.

STRATEGIC PLAN:

Not Applicable.

Redlands Regular Meeting of 2-4-2025 291 of 995
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Larry Alms, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2024-25
Revenue Generating: Y
Appropriation Required Y/N: N
Amount: $290,000
Budgeted Y/N: Y
Account No.: 607900
Discussion:

For the Fiscal Year 2024-25 sufficient funding for these services is included in the Equipment Maintenance Division's (607900) budget for Fiscal Year 2024-25 as approved by the City Council. Costs associated with any future renewal terms of the agreement will be included in subsequent budget requests prepared by the Department.

Attachments
A. Clean Energy Sole Source
B. Clean Energy Proprietary Letter
C. AMREP Sole Source
D. AMREP Proprietary Letter
Redlands Regular Meeting of 2-4-2025 292 of 995
Redlands Regular Meeting of 2-4-2025 293 of 995
Redlands Regular Meeting of 2-4-2025 294 of 995
Redlands Regular Meeting of 2-4-2025 295 of 995
April 30, 2024
Tricia Swope
Manager, Facilities & Community Service
City of Redlands
1270 West Park Ave
Redlands, California 92373
Dear Ms. Swope:

Clean Energy, through its subsidiary, Clean Energy Cryogenics, has been providing maintenance repair services on the City of Redland’s (“City”) Liquefied Compressed Natural Gas (“LCNG”) fueling facility since the completion of the station in 2003. This sound business partnership has been the result of Clean Energy’s unparalleled LCNG experience and knowledge of the City’s fueling facility.

The City’s LCNG fueling facility was constructed with proprietary equipment including Cryogenics’ Station Operating Software, which controls the operations of the entire station. Clean Energy’s unique ability to service the station was demonstrated several years back when a competitor was selected to complete station repairs but was unable to restore fueling operations.

Clean Energy recommends quarterly site inspections and routine maintenance to ensure all LCNG fueling equipment is operating properly. The quarterly site visit fee is $5,066. Callouts for corrective services will be billed at R&M Rates of $145 from 8am-5pm M-F and $218 from 5pm-8am M-F, Weekends & Holidays.

Clean Energy looks forward to continuing to service the City’s station. Thank you in advance for your consideration.

Sincerely,
Mike Haag
Mike Haag
Account Manager, Western Region
Redlands Regular Meeting of 2-4-2025 296 of 995
Redlands Regular Meeting of 2-4-2025 297 of 995
Redlands Regular Meeting of 2-4-2025 298 of 995
Redlands Regular Meeting of 2-4-2025 299 of 995
City of Redlands April 10, 2024
1270 W. Park Ave., Bldg E
City of Redlands, CA 92373
Re: City of Redlands Request for “Sole Source” Verification Letter.

Dear: Larry Alms
Amrep is a manufacturer of refuse equipment, with its factory located here in Ontario, California. The letter is to confirm that we are the only manufacturing source and provider of original Amrep Bodies and Amrep Body Parts.

Thank you for your business in the past and continued support.

Regards, Rob Strange
Telephone 909 923-0430 1555 S. Cucamonga, Ontario, CA 91761 Fax 909 923-248 Rob Strange
National Sales Director
O: 909-923-0430 ext. 105
M: 909-215-2259
[email protected]
1555 S Cucamonga Ave.,
Ontario, CA 91761
www.amrepinc.com
Redlands Regular Meeting of 2-4-2025 300 of 995
City Council Meeting L. 3.

DATE: 02/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a $192,736.85 purchase order modification with Enterprise FM Trust for the vehicle lease and maintenance program resulting in a total purchase order amount not to exceed $3,155,736.85 and a total contract amount not to exceed $4,728,389.85 (Facilities and Community Services Director Crocker) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve a purchase order modification for Fiscal Year 2024-25 with Enterprise FM Trust for a vehicle lease and maintenance program in an amount of $192,736.85 for a total purchase order amount not to exceed $3,155,736.85 and a total contract amount not to exceed $4,728,389.85.

RECOMMENDATION:

Staff recommends that the City Council approve a purchase order modification for Fiscal Year 2024-25 with Enterprise FM Trust for a vehicle lease and maintenance program in an amount of $192,736.85 for a total purchase order amount not to exceed $3,155,736.85 and a total contract amount not to exceed $4,728,389.85.

DISCUSSION:

The City of Redlands Equipment Maintenance Division oversees the maintenance of over 470 vehicles and equipment and the maintenance and operations of the city’s fuel station at the corporate yard. In July 2019, the City entered into a Master Equity Lease Agreement with Enterprise Fleet Management, Inc. for a light-duty and medium-duty vehicle lease and maintenance program. This agreement has resulted in a structured and methodical vehicle replacement program. The goals of the program are to lower Redlands Regular Meeting of 2-4-2025 301 of 995
methodical vehicle replacement program. The goals of the program are to lower the average age of the fleet; achieve a reduction in net operating costs, as newer vehicles significantly lower maintenance expenses and have increased fuel efficiency; and improve the safety of staff operating city vehicles.

Between 2021 and 2024, the automobile industry experienced unprecedented vehicle shortages nationwide. During this Fiscal Year, the City received vehicles for various City departments that were initially ordered in 2022. The requested purchase order modification is required to account for the lease and down payment amounts related specifically to Municipal Utilities and Engineering - Water and Waste Water division vehicles that are now available. The cost of the vehicles increased from the initial estimate due to an increase in costs for outfitting. With this purchase order modification increase of $192,736.85, the purchase order will be for an amount not to exceed $3,155,736.85 through June 2025 and the total contract shall be in an amount not to exceed $4,728,389.85.

ALTERNATIVES:

Council may elect not to approve the purchase order modification. However, this will greatly impact the operations of the affected departments.

STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Christopher Boatman, Assistant City Manager
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Tricia Swope, Manager, Facilities and Community Services Redlands Regular Meeting of 2-4-2025 302 of 995
Fiscal Impact
Fiscal Year: FY 2024-25
Appropriation Required Y/N: N
Amount: $192,736.85
Budgeted Y/N: Y
Account No.: Various
Discussion:

Sufficient funding for this service is included in the Water (501900) and Waste Water (521900) Division's budget for Fiscal Year 2024-25 as approved by City Council. Costs associated with any future renewal terms of the agreement will be included in subsequent budget requests prepared by the Department.

Attachments
FY 2024-25 Enterprise FM Trust PO 22500362
Redlands Regular Meeting of 2-4-2025 303 of 995
Vendor
Bill To
Fiscal Year
Department
Purchase Order Date
Purchase Order Number
Required By
Ship To

VENDOR PHONE NUMBER VENDOR FAX NUMBER VENDOR NUMBER REQUISITION NUMBER BUYER NAME DELIVERY REFERENCE NOTES
ITEM # DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED PRICE Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

PURCHASE ORDER
200008

ENTERPRISE FM TRUST

ENTERPRISE FLEET MANAGEMENT CUSTOMER BILLING
PO BOX 800089
KANSAS CITY, MO 64180

CITY OF REDLANDS
PO BOX 3005
REDLANDS, CA 92373
EMAIL: [email protected]
*Emailing invoice and referencing PO No.
is required and will expedite payment*
.

FINBIL
22500362

FACILITIES & COMMUNITY SERVICE
07/25/2024

THIS PURCHASE ORDER NUMBER MUST APPEAR ON
ALL INVOICES, PACKAGES, AND SHIPPING PAPERS.
07/01/2024
2025 Page 1 of 3
FCSD-Fleet Div
1270 W Park Ave
Building E
Redlands, CA 92373
FLEET
714-463-7631 200008 193 Tricia Swope

FLEET - ENTERPRISE VEHICLE LEASE PROGRAM
ORDER TERM:

JULY 1, 2024 - JUNE 30, 2025.
.

NOT TO EXCEED DOLLAR AMOUNT IS PER YEAR. THIS PO WILL BE CLOSED WHEN THE TOTAL AMOUNT IS EXHAUSTED. .

PURCHASE ORDER WILL BE VALID ONLY WITH A CURRENT APPROVED MINIMUM LIABILITY COVERAGE ON FILE WITH RISK MANAGEMENT. .

PURCHASE ORDER AS PER CITY COUNCIL APPROVAL DATED JUNE 4, 2024, PER MASTER EQUITY LEASE AGREEMENT, MAINTENANCE AGREEMENT, AND MAINTENANCE MANAGEMENT & FLEET RENTAL AGREEMENT DATED JULY 2, 2019, AND PER SOURCELWELL CONTRACT NO. 030122 DATED MAY 4, 2022. .
1 DSD BUILDING & SAFETY LEASE 1.0000 EA $14,872.2000 $14,872.20 [email protected]
2 DSD BUILDING & SAFETY MAINTENANCE 1.0000 EA $1,049.5200 $1,049.52 [email protected]
3 DSD PLANNING LEASE 1.0000 EA $5,648.4400 $5,648.44
[email protected]
4 DSD PLANNING MAINTENANCE 1.0000 EA $380.0400 $380.04
[email protected]
5 PD LEASE MEASURE T PD22001 1.0000 EA $1,409,161.6400 $1,409,161.64 [email protected]
6 PD MAINTENANCE MEASURE T PD22001 1.0000 EA $7,083.3600 $7,083.36 [email protected]
7 FIRE LEASE 1.0000 EA $94,184.4000 $94,184.40
[email protected]
8 FIRE MAINTENANCE 1.0000 EA $2,462.1600 $2,462.16
PROCUREMENT MANAGER Purchase Order Total
Total Ext. Price $2,963,000.00
$2,963,000.00
PURCHASING DIVISION - 1270 W. PARK AVE. REDLANDS, CA 92373 - Email: [email protected]

PLEASE SEE ATTACHED PURCHASE ORDER TERMS AND CONDITIONS Redlands Regular Meeting of 2-4-2025 304 of 995

CITY OF REDLANDS

PURCHASE ORDER TERMS AND CONDITIONS
unless otherwise specified in an executed agreement, the following shall apply

1. INVOICES: Each purchase order is to be invoiced separately and all invoices shall be submitted to the billing address as shown on the front of the Purchase Order. All invoices, shipping documents, correspondence, and-related papers must have the purchase order number and consignee shown clearly in their face.

2. PACKAGING AND DRAYAGE: Unless so specified on the Purchase Order and evidenced by a copy of the freight bill attached to the invoice, there shall be no charge to the City for either packaging and/or drayage

3. INSPECTION: All materials and workmanship provided under the terms of the Purchase Order are subject to inspection and test by the City to ensure compliance with the requirements and specifications contained therein. In the event that the goods or services delivered are defective, or are not in conformity with the Purchase Order, the City shall have the right to either reject said goods or services, or require that they be corrected or otherwise brought into conformity with the terms set forth in the Purchase Order.

4. RESPONSIBILITIES: Unless otherwise specified in the Purchase Order, the supplier/contractor shall be responsible for all items covered in said Purchase Order until delivered at the designated delivery point and thereafter accepted by the City. Supplier/contractor shall bear all risks as the goods and services provided until they are finally accepted by the City. Upon the City’s notice to supplier/contractor of its rejection of the goods or services provided or the need for the correction thereof. All such defective goods or services shall be removed from City premises, and any and all expenses incurred in the removal and/or correction of such defective goods or services shall be borne entirely by the supplier/contractor.

5. ACCEPTANCE: The City’s final acceptance of the goods or services provided under the Purchase Order shall be conclusive except in those instances where a latent defect or fraud is subsequently discovered, or when a supplier/contractor has committed such gross mistakes that they are tantamount to a fraud. The City’s failure to inspect and either accept or reject the goods or services delivered shall not relieve the supplier/contractor for the responsibility for strict compliance with the terms and specifications of the Purchase Order.

6. CHANGES: This Purchase Order may, at any time, be changed with regard to the materials or services to be furnished, the quantity ordered, the unit price, discount, delivery point or arrangements, terms or any other matters affecting a valid order. However, in order to be effective, any such change or amendment causes an increase or decrease in the cost of performance hereunder, an equitable adjustment shall be made to reflect the increase or the decrease in the cost thereof. Any such adjustment shall be subject to the written approval of the Purchasing Agent. No variation in the quality, quantity, or coat of any item called for by this Purchase Order Shall be acceptable by the City except in pursuance of a written Change Order approved by the Purchasing Agent.

7. TERMINATION: This Purchase Order may be terminated, in whole or in part, at any time, by written notice to the supplier/contractor. Such termination shall be effective with respect to the quantity, manner, and time specified in such notice. The City shall be liable at the stipulated price only for such materials and/or services as have been delivered and/or rendered and accepted as of the effective date of said written notice. The City shall not be liable for any excess cost arising out of such termination, and failure of the supplier/contractor to cease delivery and/or work upon receipt of such termination notice shall not occasion a claim for extra costs.

8. TIME IS OF THE ESSENCE: In the event that the supplier/contractor fails to perform this Purchase Order within the time specified, the Purchasing Agent may, by written notice, order the supplier/contractor to cease further deliveries and may hold the supplier/contractor liable for any damages caused to the City by reason of such delay. If no time is specified, it is expected that the supplier/contractor shall begin performance within a reasonable time after placement of the order. The City may extend periods of performance if the facts as to the cause of the delay, in sole opinion of the Purchasing Agent, justify such an extension.

9. LIABILTIY: The supplier/contractor shall defend, indemnify and hold harmless the City, its elected officials, officers, employees, and agents from all claims, losses, damages, costs, expenses and suits, in law or in equity, because of personal injury, property damage, or alleged or actual patent infringements, based on the performance of this Purchase Order or asserted against it. Further, supplier/contractor warrants that the City shall not be responsible for any damages that may be claimed by reason or death injury of the person of the supplier/contractor’s officer, agents, employees, invitees or licensees or for damage to any property of the supplier/contractor or any other damage that may arise or result at anytime because of personal injury or damage to property sustained by any other person or persons, which may have been caused or contributed by proximately or otherwise by reason of, or in course of, carrying out this Purchase Order.

10. DISPUTES: All disputes concerning questions of fact which may arise under this Purchase Order under this Purchase Order, and not disposed of by mutual agreement and/or consent, shall be decided by the sole discretion of the Purchasing Agent. All disputes concerning questions of law, which may arise under this Purchase Order, shall be decided under applicable laws of the State of California.

11. PAYMENTS: Payments shall be made upon submission of an itemized invoice, presented in duplicate of the prices stipulated in the Purchase Order and within 30 days of becoming due for supplies delivered and accepted or services rendered and accepted, less deductions if any. When requested by the supplier/contractor, payment on partial deliveries may be made whenever, in the sole discretion of the Purchasing Agent, the surrounding circumstances warrant such partial payment. In the event and, if for any reason, an overpayment is made; the City requires prompt refund of said overpayment by way of supplier/contactor’s properly referenced check.

12. LICENSOR: All supplier/contractors who perform work within the City, must have on file at the Redlands City Revenue Office, a current and valid city business license.

13. CONFORMITY WITH SAFETY ORDERS: The goods and/or services covered by this Purchase Order or contract must conform to the safety order of OSHA, CAL-OSHA, and/or NIOSHA and any and all applicable material safety data sheets (MSDS).

14. PREVAILING WAGES: When applicable, the City is subject to the State of California prevailing wage laws as set forth in California Labor Code Section 1770 et seq. The contractor is responsible for determining the appropriate Department of Industrial Relations (DIR) classification for the various employees and subcontractors used for a particular project or service. The rates for each classification are posted on the DIR website at http://www.dir.ca.gov/DIRdatabases.html. All contractors performing work for the City are responsible for abiding by all applicable prevailing wage laws, and must furnish the City with Certified Payroll Records upon request.

Redlands Regular Meeting of 2-4-2025 305 of 995
ITEM # DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED PRICE Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email:

Ship Email: