CITY OF REDLANDS
CITY COUNCIL
A G E N D A
FEBRUARY 4, 2025
MARIO SAUCEDOMayor
MARC SHAWMayor Pro Tempore
PAUL T. BARICHCouncil Member
EDDIE TEJEDACouncil Member
DENISE DAVISCouncil Member***JEANNE DONALDSONCity Clerk PHILLIP DOOLITTLECity Treasurer
CHARLES M. DUGGAN JR.City Manager
YVETTE M. ABICH GARCIACity Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session)6:00 p.m. Open Session (Public Meeting)* * *City Council ChambersCivic Center, 35 Cajon Street, Redlands, California
A G E N D A The following information comprises the agenda for the regular meeting of the City Council of the City ofRedlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street,Redlands, California, on:
TUESDAY, FEBRUARY 4, 2025
To join via Zoom on a computer, laptop, or smart devicePlease visit www.zoom.us, click on Join a MeetingEnter the Meeting ID 896 2789 8341, then run the Zoom launcherTo join via Zoom with audio only (cell phone or landline):Dial 1-877-853-5247Enter the Meeting ID 896 2789 8341 Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To checkon the status of remote connectivity in the event of an outage, go to the City’s websiteat www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram pageat @CityofRedlands_CityHall.
In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayorwill adjourn the meeting to a future date.
PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during theconsideration of that item. Due to time constraints and the number of persons who may wish to give oraltestimony, public comments will be limited to three (3) minutes.
To provide comment while participating from Council Chambers: Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet"before the meeting is convened. Forms are available in the Office of the City Clerk or inCouncil Chambers.After the meeting has convened, you may place the speaker form in the basket at the tablealong the north wall of the Chambers. Please do not disturb the City Clerk while the meetingis in progress. To provide comment through Zoom (on a computer, laptop, or smart device): Click the "Raise Hand" button and the moderator will unmute you when it is your turn tospeak To provide comment via audio only (cell phone or landline): Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3numbers of your telephone number when it is your turn to speak.
PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONICCOMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.
A. Call City Council Meeting to Order.
Property: APN 0292-063-38-0000
AgencyNegotiators:Charles M. Duggan, City Manager; Christopher Boatman, Assistant CityManager NegotiatingParty: Seth Davis; Managing Director, Arixa Capital UnderNegotiation:Terms of payment and price for possible purchase of property by the City.
B. Public Comment(Any person wishing to provide public comment on a closed session matter may do so at thistime.)
C. Recess City Council Meeting to a Closed Session
1. Conference with legal counsel - Anticipated litigation pursuant to Government Code Sections54956.9(d)(2) and (e)(3):
A point has been reached where, in the opinion of the legislative body of the local agency on theadvice of its legal counsel, based on existing facts and circumstances, there is a significantexposure to litigation against the local agency, based on the receipt of a written claim dated May30, 2024 from Tyler P. Doremus, legal counsel for CEM Construction Co., to John Harris, Directorof Municipal Utilities & Engineering threatening litigation (copy available for public inspection inCity Clerk’s Office)
2. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)(City Attorney Garcia)Two Cases:
a. Coyote Aviation Corporation, et al. v. City of Redlands, et al., San Bernardino SuperiorCourt, Case No. CIVSB2418252b. California Department of Housing and Community Development v. Shangri-la Industries,LLC, et al., Los Angeles Superior Court, Case No. 24STCV00629
3. Conference with real property negotiators - Government Code §54956.8(Assistant City Manager Christopher Boatman)
6:00 P.M.
D. Reconvene City Council Meeting
E. Invocation by Mayor Mario SaucedoPledge of Allegiance by the Student Lighthouse Team of Bryn Mawr Elementary School(In keeping with long-standing traditions of legislative invocations, this City Council meeting mayinclude a brief invocation. Such invocations are not intended to proselytize or advance any one, orto disparage any other, faith or belief. Neither the City nor the City Council endorses any particularreligious belief or form of invocation.)
F. Closed Session Report(No reportable action taken in closed session unless otherwise announced by the City Attorney atthis time.)
G. Presentations
1. Introduction of Fae the Fire Dog by the Redlands Fire Department (Fire Chief Sessler)
2. Redlands Pet Adoption (Redlands Animal Services)
3. Presentation of Black History Month proclamation to the Black Student Unions from Citrus ValleyHigh School (Jahnya Choice), Redlands East Valley High School, Redlands High School (AniyaWhite & Andrea Chiumia) and Orangewood High School of Redlands Unified School District
H. Public Comment - City Council(At this time, the City Council will provide an opportunity for the public to address them on anysubject, within the jurisdiction of the City Council, which is not already scheduled on this agenda.However, any matter that requires action will be referred to staff for a report and possible action ata subsequent meeting. Comments will be limited to three {3} minutes.)
I. Consent Calendar(The following routine items have been recommended for approval and will be acted uponsimultaneously unless separate discussion and/or action is requested by a Councilmember or amember of the audience.)
1. Approve the regular meeting minutes of the January 21, 2025 City Council meeting (City ClerkDonaldson)
2. Authorize issuance of a proclamation declaring the month of February 2025 to be Black HistoryMonth in the City of Redlands (Mayor Saucedo)
3. Adopt Ordinance No. 2975 to amend Title 13 (Public Services) relating to water, sewer and solidwaste charges and payments (Management Services/Finance Director Garcia)
4. Adopt Ordinance No. 2974 amending Section 2.48.040 of Chapter 2.48 of the RedlandsMunicipal Code relating to the Traffic and Parking Commission (Municipal Utilities andEngineering Director Harris)
5. Adopt Ordinance No. 2978 establishing an exhaustion of administrative remedies procedure forchallenges to fees, charges, and assessments (Municipal Utilities and Engineering DirectorHarris)
6. Approve Agreement with the University of Redlands to participate in the 2024-25 Work-StudyProgram (Human Resources/Risk Management Director Meteau)
7. Adopt Salary Resolution No. 8662 establishing a Salary Schedule and Compensation Plan forCity Employees and rescinding Resolution No. 8650 (Human Resources/Risk ManagementDirector Meteau)
8. Approve lease agreements with the Trinity Community Foundation, also known as the MicahHouse, for properties located at 611 Chapel Street and 1006 Oxford Drive and determine thatthe approval of the agreements is exempt from environmental review pursuant to Section15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act(Facilities and Community Services Director Crocker)
9. Approve the Agreement for Services with the Ecology Center to join their Market Matchprogram, providing $1,808 in nutrition incentives. Additionally, authorize an additionalappropriation of $2,432.25 and approve an in-kind services grant match valued at $5,616.91and determine that approval of the Agreement with Ecology is exempt from environmentalreview in accordance with California Environmental Quality Act Guidelines Section 15301(Facilities and Community Services Director Crocker)
10. Approve the use of city resources and the request for in-kind support in the amount of$40,612.00 related to The Run Through Redlands Event hosted by the Kiwanis Club on Sunday,March 2nd, 2025, temporary street closures related to the event, authorize the sale andconsumption of alcoholic beverages at the event and determine that the event is categoricallyexempt from environmental review pursuant to Section 15311(c) of the State's guidelinesimplementing the California Environmental Quality Act (Facilities and Community ServicesDirector Crocker)
11. Approve Sole Source Agreement with PlanetBids for an eProcurement System in the amount of$130,894.66 for 5 years (Management Services/Finance Director Garcia)
12. Approve of the Agreement with SDI Presence LLC for ERP Software Optimization ConsultingServices in an amount not-to-exceed $236,230 (Management Services/Finance Director Garcia)
13. Approve the Professional Services Agreement with Chambers Group, Inc. for CaliforniaEnvironmental Quality Act (CEQA) document determination services for the WastewaterTreatment Plant Recycled Water Reservoir Project for an amount not-to-exceed $55,211, anddetermine that approval of the Agreement is exempt from environmental review pursuant toSection 15061(b)(3) of the State's Guidelines implementing the California Environmental QualityAct (Municipal Utilities and Engineering Director Harris)
14. Approve the Professional Services Agreement with CASC Engineering and Consulting, Inc. forWastewater Treatment Plant Qualified Industrial Stormwater Practitioner support andengineering services with an initial one (1) year term value not-to-exceed $24,260 with optionsto extend for two (2) additional years for a total potential amount not-to-exceed $72,780, anddetermine that this action is exempt from environmental review pursuant to Section 15061(b)(3)of the state's guidelines implementing the California Quality Act (Municipal Utilities andEngineering Director Harris)
15. Adopt Resolution No. 8658 for the use of the state's Fiscal Year 24/25 and 25/26 Citizens'Option for Public Safety Program Funds for the purpose of ensuring public safety (Police ChiefTolber)
16. Approve the First Amendment to the agreement with the Counseling Team International foradditional service and cost of $25,000 to provide the Redlands Police Department with amandatory wellness check (Police Chief Tolber)
J. Communications
1. Discussion and possible action concerning a policy for City Council recognition of thecontributions and achievements of individuals and organizations that benefit thecommunity (Mayor Saucedo)
2. Conference Report- 2025 League of California Cities Mayors and Council Members Academy(Mayor Pro Tem Shaw)
3. Annual Report of the Citrus Preservation Commission given by Commission Chair Michael Day(Facilities and Community Services Director Crocker)
4. Annual Report of the Street Tree Committee given by Committee Chair Chris Sedmack(Facilities and Community Services Director Crocker)
K. Public Hearings
1. Appeal of the Development Services Director’s approval of Reasonable Accommodation No. 19,a request to allow one service animal on a residential property located at 521 South FourthStreet (APN: 0173-043-09-0000) within the Suburban Residential (R-S) District. Filed by TerraBird, Appellant (Mayor to declare meeting open as a Public Hearing) (Development ServicesDirector Desatnik)
2. Resolution No. 8659 overruling objections and proceeding with weed abatement of subjectproperties (Mayor to declare meeting open as a Public Hearing)(Fire Chief Sessler)
L. New Business
1. Consideration of the agreement with Citiguard, Inc. for platform and parking lot security at theRedlands Passenger Rail Downtown and University Stations for an initial one-year term, and anoption to extend by one-year for a possible total amount not-to-exceed $690,897.60, anddetermine that the agreement is exempt from environmental review pursuant to section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Facilitiesand Community Services Director Crocker)
2. Consideration of a sole source purchase order modification with AMREP to increase the totalcompensation for an amount not-to-exceed $300,000 to provide AMREP parts and service, andconsideration of a sole source purchase order modification with Clean Energy to increase thetotal compensation for an amount not-to-exceed $240,000 parts and repair services for theCity's LNG/CNG fuel island (Facilities and Community Services Director Crocker)
3. Consideration of a $192,736.85 purchase order modification with Enterprise FM Trust for thevehicle lease and maintenance program resulting in a total purchase order amount not toexceed $3,155,736.85 and a total contract amount not to exceed $4,728,389.85 (Facilities andCommunity Services Director Crocker)
4. Consideration of a $623,911.38 construction contract with Metrocell Construction, Inc. for theconstruction of the Carbon Reduction Program (CRP) Redlands Regional Connector (South) -Pedestrian & Bike Trail Project, Project No. F400032, Federal Project No. CRP-5083(031);acceptance of a Carbon Reduction Program grant in the amount of $765,096.58; anddetermination that the project is categorically exempt under Section 15301(c) of the State'sguidelines implementing the California Environmental Quality Act (Municipal Utilities andEngineering Director Harris)
5. Consideration of a Public Works Construction Contract with Tryco General Engineering for the2024 Citywide Sidewalk and ADA Ramp Replacement Project for an amount not to exceed$500,000, and determine that the Project is exempt from environmental review pursuant toSection 15301(c) of the State's guidelines implementing the California Environmental QualityAct (Municipal Utilities and Engineering Director Harris)
6. Consideration of the Professional Services Agreement with N2W Engineering, Inc. for theRecycled Water Distribution System Expansion Engineering Project for an amount not toexceed $332,500, approval of an additional appropriation in the amount of $332,500 from theNon-potable Capital Improvement Fund (532), and determine that approval of the agreement isexempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelinesimplementing the California Environmental Quality Act (Municipal Utilities and EngineeringDirector Harris)
7. Consideration of the Second Amendment to the Non-Professional Service Agreement withGeneral Pump Company to increase by $500,000, and determine that this action is exempt fromenvironmental review pursuant to Section 15061(b)(3) of the State's guidelines implementingthe California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
M. Individual Council Member Announcements and/or Reports on Activities(No collective discussion or action.)
N. AdjournmentThe next regular meeting of the City Council will be held on February 18, 2025
If you challenge any proposed development entitlement listed on this agenda in court, you may belimited to raising only those issues you or someone else raised at the public hearing described in thisnotice, or in written correspondence delivered to the City Council at or prior to this public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate inthis meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at(909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonablearrangements to ensure accessibility to this meeting.(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open sessionagenda item less than 72 hours before this meeting are available for public inspection at the City Clerk'sOffice or at the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available atthe A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s websitereferenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier)and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday,Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on theCity’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of theCity of Redlands are available online at: www.cityofredlands.org.