Agenda packet — Redlands City Council, February 18, 2025

CITY OF REDLANDS

CITY COUNCIL

A G E N D A
FEBRUARY 18, 2025

MARIO SAUCEDO
Mayor

MARC SHAW
Mayor Pro Tempore
PAUL T. BARICH
Council Member

EDDIE TEJEDA
Council Member

DENISE DAVIS
Council Member
***

JEANNE DONALDSON
City Clerk

PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.

City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
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A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

TUESDAY, FEBRUARY 18, 2025
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us
, click on Join a Meeting
Enter the Meeting ID 896 2789 8341, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 896 2789 8341
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org
or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.

A. Call City Council Meeting to Order.

B. Recess City Council Meeting to 6:00 P.M. Open Session (There are no Closed Session matters.)
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6:00 P.M.

C. Reconvene City Council Meeting
D. Invocation by Council Member Davis
Pledge of Allegiance by Mariposa Elementary School Friendly Helpers (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.)
E. Presentations

1. Presentation of Black History Month Proclamation to Ken Ford and Gail Howard.

F. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda.

However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) G. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve the regular meeting minutes of February 4, 2025 (City Clerk Donaldson)

2. Approve the recommendation for the appointments of Emily Elliott and Mark Stanson to the Planning Commission (Mayor Saucedo and Mayor Pro Tem Shaw)

3. Approve recommendation for the appointments of Thomas Guarneri and Aaron Odland to the Street Tree Committee (Mayor Saucedo and Council Member Barich)

4. Disclosure of Settlement Agreement and Release of Claims – Claim filed by CEM Construction Corporation (City Attorney Garcia)

5. Approve the sole source Professional Services Agreement with Keyser Marston Associates, Inc., for a total contract amount not-to-exceed $35,000, to provide on-call affordable housing consulting services (Development Services Director Desatnik)

6. Approve the sole source purchase order for the purchase of five (5) Iteris video detection units for the traffic signals from Iteris, Inc. for an amount not to exceed $136,280.61 (Facilities and Community Services Director Crocker)

7. Accept the grant award from the Department of Resources Recycling and Recovery (CalRecycle) in the amount of $194,451 for projects related to the implementation of the Short-Lived Climate Action (SLCP) SB 1383; and approve an additional appropriation of the same (Facilities and Community Services Director Crocker)

8. Approve the First Amendment to the Agreement for Audit Services for Sales, Use and Transaction Tax Revenue with Hinderliter de Llamas & Associates for an amount not-to-exceed $10,000 (Management Services/Finance Director Garcia)
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9. Accept the grant award and grant modification from the FY2022 Homeland Security Grant Program, and approve an additional appropriation of $19,065 to the Police Department (Police Chief Tolber)
H. Communications

1. Summary of City Council and Planning Commission Training Related to Roles and Responsibilities in Land Use Decision-Making (Council Member Tejeda)

2. Presentation by Southern California Edison's Government Relations Manager, Mark Cloud, regarding wildfire mitigation efforts (City Manager Duggan)

3. Annual Report of the Human Relations Commission by Commission Chair Ken Ford (Human Resources/Risk Management Director Meteau)
I. New Business

1. Consideration of the Non-Professional Services Agreement with EverFence Corporation for the Water Facilities Security Fencing Installation Project for an amount not-to-exceed $2,239,918.85 and determination that this action is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
J. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
K. Adjournment
The next regular meeting of the City Council will be held on March 4, 2025.

If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org
. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.

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City Council Meeting G. 1.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the regular meeting minutes of February 4, 2025 (City Clerk Donaldson)
MOTION:

I move to approve the regular meeting minutes of February 4, 2025.

Attachments
Meeting minutes of February 4, 2025
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MINUTES

Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on February 4, 2025 at 5:00 P.M.

Present: Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tempore
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director

Mayor Saucedo called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.

PUBLIC COMMENT

None forthcoming

CLOSED SESSION

Conference with legal counsel - Anticipated litigation pursuant to Government Code Sections 54956.9(d)(2) and (e)(3):

A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, based on the receipt of a written claim dated May 30, 2024 from Tyler P. Doremus, legal counsel for CEM Construction Co., to John Harris, Director of Municipal Utilities & Engineering threatening litigation (copy available for public inspection in City Clerk’s Office)

Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
Two Cases:

Coyote Aviation Corporation, et al. v. City of Redlands, et al., San Bernardino Superior Court, Case No. CIVSB2418252
a.

California Department of Housing and Community Development v. Shangri-la Industries,b.

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LLC, et al., Los Angeles Superior Court, Case No. 24STCV00629

Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Christopher Boatman)
Property: APN 0292-063-38-0000
Agency
Negotiators:

Charles M. Duggan, City Manager; Christopher Boatman, Assistant City Manager
Negotiating
Party:

Seth Davis; Managing Director, Arixa Capital
Under
Negotiation:

Terms of payment and price for possible purchase of property by the City.

RECONVENE CITY COUNCIL MEETING

The meeting reconvened at 6:11 P.M. with an invocation by Mayor Saucedo. The Pledge of Allegiance to the American flag was conducted by the Student Lighthouse Team of Bryn Mawr Elementary School.

CLOSED SESSION REPORT

City Attorney Garcia announced that for Item C-1, the City Council approved an agreement to settle a public works contract claim filed by CEM Construction Co. for the 2022 CIP Sewer Pipeline Replacement Project. The settlement includes a payment to CEM Construction Co. of $475,000, in exchange for a full release and waiver of all claims as to the City of Redlands. Once fully executed, a copy will be available in the City Clerk’s office. The motion was made by Council Member Barich and seconded by Council Member Tejeda and passed unanimously. As to the remainder of the Closed Session items, no reportable action was taken.

PRESENTATIONS

Fae the Fire Dog
Fire Chief Sessler asked Fire Engineer Jeff Arrowood and Fire Captain Dustin Whitaker to introduce the newest addition to the department, Fae the Fire Dog. Engineer Arrowood explained that Fae is a therapy dog that provides a calming presence and offers unique support to help reduce stress and anxiety. Their goal is for Fae to play a role in supporting not only the fire department, but the community as well.

Redlands Pet Adoption
Animal Services Supervisor Jodi Kroeger and Kennel Attendant Hailey Stuck introduced "Mike", a six-year-old male hound mix, who is available for adoption, along with thirty-four other dogs and five cats at the Redlands Animal Shelter. Ms. Kroeger provided the Council statistics for 2024, which included: 351 adopted dogs and 184 adopted cats. She announced the shelter was full and in urgent need of fosters and adopters.

Black History Month Proclamation
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Black History Month Proclamation
Council Members presented Black History Month proclamations to the Black Student Unions from Citrus Valley High School (Jahnya Choice), Redlands East Valley High School (Kya Anthony), Redlands High School (Aniya White & Andrea Yamile Chiumia and former BSU President Jordan Santana), Orangewood High School (Matthew Peck) of Redlands Unified School District, and Byron Whitehead of the University of Redlands.

PUBLIC COMMENT

Editor Introductions - Rachael Gustuson, of the Times Media Group, briefly introduced herself as the editor of the Redlands Community News and the Yucaipa Calimesa News Mirror. She looked forward to meeting the Council Members and working with the City.

Redlands Visitor Center - David OHara described the vital role the Redlands Visitor Center plays in promoting the community, often acting as the public's first point of contact. The center presents a positive impression and offers a variety of services, including free maps, recommendations, tours, and a retail component with memorabilia. He requested financial assistance from the City and hoped to grow their partnership.

Respect for All
- Anthony Dodd urged the Council to treat everyone with respect and fairness.

CONSENT CALENDAR

Minutes

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the regular meeting minutes of the January 21, 2025 City Council meeting.

Vote: 5 - 0 Passed

Proclamation February 2025 Black History Month

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously authorized, by roll call vote, the issuance of a proclamation declaring the month of February 2025 to be Black History Month in the City of Redlands.

Vote: 5 - 0 Passed

Adopt Ordinance No. 2975 Water, Sewer, Solid Waste Charges and Payments

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously adopted, by roll call vote, Ordinance No. 2975 to amend Title 13 (Public Services) relating to water, sewer and solid waste charges and payments.

Vote: 5 - 0 Passed

Adopt Ordinance No. 2974 Traffic and Parking Commission CC_February 4, 2025

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Adopt Ordinance No. 2974 Traffic and Parking Commission

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously adopted, by roll call vote, Ordinance No. 2974 amending Section

2.48.040 of Chapter 2.48 of the Redlands Municipal Code relating to the Traffic and Parking Commission.

Vote: 5 - 0 Passed

Adopt Ordinance No. 2978 Administrative Remedies Procedure Challenges

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously adopted, by roll call vote, Ordinance No. 2978 establishing an exhaustion of administrative remedies procedure for challenges to fees, charges, and assessments.

Vote: 5 - 0 Passed

U of R Agreement 2024-25 Work-Study Program

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the agreement with the University of Redlands to participate in the 2024-25 Work-Study Program.

Vote: 5 - 0 Passed

Resolution No. 8662 Salary Schedule

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8662 establishing a Salary Schedule and Compensation Plan for City Employees and rescinding Resolution No. 8650.

Vote: 5 - 0 Passed

Trinity Community Foundation Lease Agreements

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of these agreements is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act; and approved the lease agreements between the City of Redlands and Trinity Community Foundation, also known as Micah House, for properties located at 611 Chapel Street and 1006 Oxford Drive.

Vote: 5 - 0 Passed

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Ecology Center Agreement for Market Match Program

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the Agreement with Ecology Center is exempt from environmental review in accordance with California Environmental Quality Act Guidelines Section 15301, approved the Agreement for Services with the Ecology Center to participate in their Market Match Program; approved an additional appropriation of $2,432.25; and approved an in-kind service grant match of $5,616.91.

Vote: 5 - 0 Passed

In-Kind Support The Run Through Redlands

Facilities and Community Services Director Crocker introduced the request for in-kind support in the amount of $46,544.32 related to The Run Through Redlands Event hosted by the Kiwanis Club on Sunday, March 2nd, 2025. The request included temporary street closures and authorization of the sale and consumption of alcoholic beverages at the event.

She clarified that a revision was made to the fiscal impact portion of the staff report to reflect the correct costs associated with the event. As public comment, Dennis Bell said it appeared to him that organizations requesting in-kind support were padding their numbers, and he called for the City to provide a full accounting of the actual costs spent on each of the various events.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that authorization for the items associated with the Run Through Redlands, hosted by the Kiwanis Club, on March 2nd, 2025 are exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; authorized and approved the expenditure of city resources and in-kind support in the amount of $46,544.32; approved the temporary closure as detailed in the staff report; and approved the sale and consumption of alcoholic beverages at the event held within Smiley Park.

Vote: 5 - 0 Passed

PlanetBids Agreement eProcurement System

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Sole Source Agreement with PlanetBids for an eProcurement System in the amount of $130,894.66 for 5 years.

Vote: 5 - 0 Passed

ERP Software Optimization Consulting Services Agreement

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Agreement with SDI Presence LLC for ERP Software Optimization Consulting Services in an amount not-to-exceed $236,230.

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Vote: 5 - 0 Passed

WWTP Recycled Water Reservoir Project Agreement

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the Professional Services Agreement with Chambers Group, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Professional Services Agreement with Chambers Group, Inc. for California Environmental Quality Act (CEQA) document determination services for the Wastewater Treatment Plant Recycled Water Reservoir Project for an amount not-to-exceed $55,211.

Vote: 5 - 0 Passed

WWTP Qualified Industrial Stormwater Practitioner Support Agreement

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of a Professional Services Agreement with CASC Engineering and Consulting, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing the California Quality Act; and approved the Professional Services Agreement with CASC Engineering and Consulting, Inc. for Wastewater Treatment Plant Qualified Industrial Stormwater Practitioner support and engineering services with an initial one (1) year term value not-to-exceed $24,260 with options to extend for two (2) additional years for a total potential amount not-to-exceed $72,780.

Vote: 5 - 0 Passed

Resolution No. 8658 Public Safety Program Funds

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8658 for the use of the state's Fiscal Year 24/25 and 25/26 Citizens' Option for Public Safety Program Funds for the purpose of ensuring public safety.

Vote: 5 - 0 Passed

Counseling Team International First Amendment

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the First Amendment to the agreement with the Counseling Team International for additional service and a cost of $25,000 to provide the Redlands Police Department with a mandatory wellness check.

Vote: 5 - 0 Passed

COMMUNICATIONS

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Contributions & Achievements Recognition Policy

Mayor Saucedo opened the discussion concerning a policy for City Council recognition of the contributions and achievements of individuals and organizations that benefit the community. The City Council has never adopted a policy or specific process relating to requests for recognition by Council, and up until now it has been informally handled. City Manager Duggan stated if the Council desired to establish a policy, staff would conduct research and a survey of how other cities handle this matter and bring the results back for Council's review on February 18 or March 4, 2025.

Council Members Barich and Tejeda suggested it could be helpful to have a written policy establishing consistent practices and procedures. Council Member Davis questioned why this item was being considered when the process seemed to work well. She was not convinced this was a good use of staff's time. As public comment, Bruce Laycook thought staff's time could be better spent since this appeared to be a non-issue. Michael Paisner wondered what was not working with the current process, and he urged the Council to be as open and inclusive as possible when considering requests for recognition.

On motion of Council Member Eddie Tejeda, seconded by Mayor Mario Saucedo, the City Council directed staff, by roll call vote, to develop a policy for City Council recognition of the contributions and achievements of individuals and organizations that benefit the community.

Vote: 3 - 2 Passed
NAY: Council Member Paul Barich
Council Member Denise Davis

2025 Council Members Academy Conference Report

Mayor Pro Tem Shaw attended the League of California Cities New Mayors and Council Member Academy held January 29-31, 2025, in Garden Grove. Sessions he highlighted include, Developing an Effective City Council and City Manager Team, Financial Responsibilities - City Revenues Workshop, and Policy Role in Land Use Planning. Overall, he found the experience to be extremely informative and time well spent.

Annual Report Citrus Preservation Commission

Commission Chair Michael Day presented the annual report of the Citrus Preservation Commission, providing a recap of the Commission's accomplishments and future goals. He described the industry-wide challenges associated with the oriental fruit fly infestation, with the season ending up as a total loss. He expressed appreciation of staff's efforts to mitigate the losses, which ultimately saved the city quite a bit of money. Fortunately for all farmers, the quarantine has been lifted, and fruit is being picked. The newest city groves are doing well and look great. The Citrus Commission's webpage offers additional resources, including links to the San Bernardino County Farm Bureau Federation and to a Master Gardener site. Council Members thanked Chair Day and all the commissioners for their dedication and service.

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Annual Report Street Tree Committee

Committee Chair Chris Sedmack provided the Annual Report of activities and goals of the Street Tree Committee. These included the planting of 67 parkway trees in conjunction with Arbor Day, continued education materials found within the City's utility bills, recommendations made to City staff on tree maintenance policies and procedures for tree removals, and the initiation of door hangers to instruct the public about preserving our trees. Committee goals for 2025 include, the revision of the Street Tree Policy and Protection Guidelines Manual, working with City leadership to increase the budget for street tree trimming, encouraging the City to transplant or sell endangered parkway palms, conduct Arbor Day programs, continue education in local newspapers and the City's utility bills, resolve street tree sidewalk conflicts, and improve tree pruning cycles. Chair Sedmack pointed out that City staff was working on an Urban Forestry Master Plan.

Council Members thanked her for the thorough report. Council Member Tejeda commended Ms. Sedmack, Andy Hoder and Janet Ward for their tremendous work in creating the Street Tree Handbook Manual.

PUBLIC HEARINGS

Appeal DSD Approval Reasonable Accommodation No. 19

Mayor Saucedo declared the meeting open as a Public Hearing and called on Development Services Director Desatnik for a report on the Appeal of the Development Services Director’s approval of Reasonable Accommodation No. 19, a request to allow one service animal on a residential property located at 521 South Fourth Street, filed by Terra Bird, Appellant. Redlands Municipal Code (RMC) Chapter 18.06 allows any person with a disability to submit an application for Reasonable Accommodation to modify or alleviate any zoning code, law, regulation, procedure, or policy that is preventing, or will prevent, the applicant's use and enjoyment of the subject property. In this case, the application requested approval for one small service animal to be kept at the subject property (within the house and the rear yard of the property). The service animal was specifically prescribed by a licensed health provider as the necessary treatment for the alleviation of the applicant’s personal medical condition. The applicant submitted appropriate medical evidence from a health care professional as required by RMC Section

18.06.030.

The Appellant, Terra Bird, offered her rationale for appealing the accommodation and said her neighbors are non-compliant with the zoning regulations. She said the chicken roams freely throughout their backyard and the chicken’s nesting hutch, food and water are left outside, which directly affects her because of possible health concerns. Zayanne Thompson, the applicant requesting the accommodation, stated her emotional support chicken lives indoors in the area where she works. The chicken allows Ms Thompson to relax and focus on her job, and she is not comfortable without the therapy bird.

At this point, Ms. Bird indicated she was struggling to clearly hear what people were saying. In order to proceed in a fair and equitable manner, City Manager Duggan and City Attorney Garcia requested Council continue the public hearing to March 4, 2025, so that the City, at that time, can appropriately accommodate to the needs of Ms. Bird.

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On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously agreed, by roll call vote, to continue the Public Hearing to consider the Appeal of Reasonable Accommodation No. 19, to allow one service animal on a residential property located at 521 South Fourth Street (APN: 0173-043-09-0000) within the Suburban Residential, located at 521 South Fourth Street.

Vote: 5 - 0 Passed

Resolution No. 8659 Weed Abatement Proceedings

Mayor Saucedo declared the meeting open as a public hearing and called on Fire Marshal Vince Anderson, who provided background on the Council action of January 21, 2025, declaring weeds to be a public nuisance. A notice was then sent to each property owner to provide 10 days to abate the nuisance or incur the cost of having the City abate their property and having the cost assessed upon their land as a lien until paid. The hearing was set to hear any objections to the proposed weed abatement proceedings. There were no written comments received and with no further discussion, Mayor Saucedo closed the Public Hearing.

On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8659 overruling objections and proceeding with weed abatement of subject properties.

Vote: 5 - 0 Passed

NEW BUSINESS

Platform and Parking Lot Security Agreement for Rail Stations

Facilities and Community Services Director Crocker reported on the agreement with Citiguard, Inc. for platform and parking lot security at the Redlands Passenger Rail Downtown and University Stations for an initial one-year term, and an option to extend by one-year for a possible total amount not-to-exceed $690,897.60.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that the agreement with Citiguard, Inc. is exempt from environmental review pursuant to Section 15061 (b)(3) of the State’s guidelines implementing the California Environmental Quality Act; and approved the agreement with Citiguard, Inc for a possible total amount not-to-exceed $690,897.60 for platform and parking lot security at the Redlands Passenger Rail Downtown and University Stations for an initial one-year term, and an option to extend by one-year for a possible total amount not-to-exceed $690,897.60.

Vote: 5 - 0 Passed

Parts and Repair Services City's LNG/CNG Fuel Island

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Facilities and Community Services Director Crocker reviewed the need for a sole source purchase order modification with AMREP to increase the total compensation for an amount not-to-exceed $300,000 to provide AMREP parts and service, and a sole source purchase order modification with Clean Energy to increase the total compensation for an amount not-to-exceed $240,000 parts and repair services for the City's LNG/CNG fuel island.

On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, a sole source purchase order modification with AMREP to increase the total compensation for an amount not-to-exceed $300,000 to provide AMREP parts and services; and approved a sole source purchase order modification with Clean Energy to increase the total compensation for an amount not-to-exceed $240,000 for parts and repair services for the City's LNG/CNG fuel island.

Vote: 5 - 0 Passed

PO Modification Vehicle Lease & Maintenance Program

Facilities and Community Services Director Crocker presented a purchase order modification with Enterprise FM Trust for the vehicle lease and maintenance program in the amount of $192,736.85, resulting in a total purchase order amount not to exceed $3,155,736.85 and a total contract amount not to exceed $4,728,389.85.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, a purchase order modification for Fiscal Year 2024-25 with Enterprise FM Trust for a vehicle lease and maintenance program in an amount of $192,736.85 for a total purchase order amount not to exceed $3,155,736.85 and a total contract amount not to exceed $4,728,389.85.

Vote: 5 - 0 Passed

Contract Award Redlands Regional Connector (South) Pedestrian & Bike Trail Project

Municipal Utilities and Engineering Director Harris detailed the contract with Metrocell Construction, Inc. for the construction of the Carbon Reduction Program (CRP) Redlands Regional Connector (South) - Pedestrian & Bike Trail Project, Project No. F400032, Federal Project No. CRP-5083(031), adding the City was awarded the Carbon Reduction Program grant in the amount of $765,096.58. This segment of work is part of a much larger project and is located at the southern edge. Director Harris and City Manager Duggan praised the work Dr. Raymond Wolfe, SBCTA Executive Director, who has diligently worked to keep this larger project alive. As public comment, Brent Meredith fully supported the project and said this stretch of Orange Street is extremely challenging for cyclists. He travels this route to work every day and said it was time to fund projects promoting safer conditions.

On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Paul Barich, CC_February 4, 2025

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On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that approval of a construction contract and construction of the CRP Redlands Regional Connector (South) - Pedestrian & Bike Trail Project, Project No. F400032, Federal Project No. CRP-5083(031) are categorically exempt from environmental review pursuant to Section 15301(c) of the State’s guidelines implementing the California Environmental Quality Act; accepted a Carbon Reduction Program (CRP) grant in the amount of $765,096.58; approved the CRP Redlands Regional Connector (South) - Pedestrian & Bike Trail Project plans and specifications; and approved a construction contract with Metrocell Construction, Inc. in the amount of $623,911.38.

Vote: 5 - 0 Passed

Contract Award 2024 Citywide Sidewalk & ADA Ramp Replacement Project

Municipal Utilities and Engineering Director Harris introduced a Public Works Construction Contract with Tryco General Engineering for the 2024 Citywide Sidewalk and ADA Ramp Replacement Project for an amount not to exceed $500,000. The Project will replace approximately two miles of lifted and broken sidewalks and eighteen ADA curb ramps in various locations throughout the City. Specific locations have been determined in accordance with the sidewalk repair matrix methodology, approved by the City Council on September 1, 2015, and the ADA ramp survey summary prepared by VA Consulting, Inc. in 2014.

As public comment, John Malcolm said it looked as if the project focused on the south side of town, and he asked if the north side would also be the beneficiary of repairs and replacements. Director Harris was happy to meet with Mr. Malcolm to discuss potential locations that may need attention. Council Member Tejeda pointed out the north side had not been overlooked, and public improvement projects are generally seen throughout every district.

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the 2024 Citywide Sidewalk and ADA Ramp Replacement Project is exempt from environmental review in accordance with Section 15301(c) of the State's Guidelines implementing the California Environmental Quality Act; approved the 2024 Citywide Sidewalk and ADA Ramp Replacement project plans and specifications; and awarded the Public Work Construction Contract to Tryco General Engineering for an amount not to exceed $500,000.

Vote: 5 - 0 Passed

Recycled Water Distribution System Expansion Engineering Project Agreement

Municipal Utilities and Engineering Director Harris reviewed the Professional Services Agreement with N2W Engineering, Inc. for the Recycled Water Distribution System Expansion Engineering Project for an amount not to exceed $332,500. The intent of this project is to evaluate, engineer, and permit a connection or multiple connections between the recycled water distribution system and the non-potable water distribution system to expand the recycled water distribution system east of I-210. The project will also analyze CC_February 4, 2025

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the City's ability to serve recycled water to other residential and non-residential developments recently approved and/or constructed.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that approval of a Professional Services Agreement with N2W Engineering, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; approved an additional appropriation in the amount of $332,500 from the Non-potable Capital Improvement Fund (532); and approved the Professional Services Agreement with N2W Engineering, Inc. for the Recycled Water Distribution System Expansion Engineering Project in the amount not to exceed $332,500.

Vote: 5 - 0 Passed

Amending Agreement with General Pump Company

Municipal Utilities and Engineering Director Harris summarized the Second Amendment to the Non-Professional Service Agreement with General Pump Company to increase by $500,000, and increase the extended term compensation to $1,250,000 to complete additional repairs to production wells and booster pumps in preparation for the upcoming peak pumping season. Mayor Saucedo wondered what plans are in place if any of these critical water infrastructures were to lose power. Director Harris explained that his department is considering any and all options, such as using large generators or solar power.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that approval of a Second Amendment to the Non-Professional Services Agreement with General Pump Company is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Second Amendment to the Non-Professional Service Agreement with General Pump Company to increase by $500,000, to provide groundwater well and booster pump services on an as-needed basis.

Vote: 5 - 0 Passed

COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES

Mayor Saucedo chaired the Disaster Council meeting where representatives from the County of San Bernardino presented a recap of the Line and Bridge fires. And with all the recent fires in Los Angeles, he said it was very evident that all of us, including agencies, need to learn to be better prepared for disasters.

Mayor Pro Tem Shaw
attended the Lincoln Shrine Open House, participated in the Lincoln Pilgrimage and enjoyed the Museum of Redlands Open House. He was honored to attend Assemblymember James Ramos Swearing-In ceremony.

Council Member Barich attended the Lincoln Shrine Open House, participated in the Lincoln Pilgrimage, and enjoyed the Museum of Redlands Open House.

CC_February 4, 2025

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Council Member Tejeda represented the City at the Chamber's Rise and Shine breakfast in January and was honored to attend Assemblymember James Ramos Swearing-In ceremony.

Council Member Davis hosted the Youth Council meeting, attended the UC Riverside Dean's Ambassador Program, and enjoyed the soft opening of Viva La Boba on Orange Street. She participated in the recent Climate Action Policy meeting, the Cultural Arts Commission meeting and had a great experience riding the Metrolink bus on Transit Equity Day.

ADJOURNMENT

There being no further action required the meeting adjourned at 8:25 P.M. The next regular meeting of the City of Redlands City Council will be held on February 18, 2025.

CC_February 4, 2025

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City Council Meeting G. 2.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the recommendation for the appointments of Emily Elliott and Mark Stanson to the Planning Commission (Mayor Saucedo and Mayor Pro Tem Shaw)
MOTION:

I move to appoint Emily Elliott to serve a four-year term on the Planning Commission ending January 6, 2029; and

1. I move to appoint Mark Stanson to serve the remainder of a four-year term ending on January 6, 2027.

2. RECOMMENDATION:

Pursuant to the Redlands Municipal Code, appointments to this commission are made by the Mayor. At the January 21, 2025, City Council meeting, City Council approved the formation of a subcommittee consisting of two council members to review applications, conduct interviews, and formulate recommendations for the appointments. It is recommended by Mayor Saucedo and Mayor Pro Tempore Shaw that the City Council consider the appointment of Emily Elliott and Mark Stanson to the Planning Commission.

DISCUSSION:

There are two vacancies on the planning Commission. Commissioner Conrad Guzkowski's term ended on January 6, 2025, and Commissioner Marc Shaw resigned from the planning commission before his term ended on January 6, 2027.

A public notice inviting interested residents to submit an application for an appointment to the Planning Commission was issued in October. The public notice was concurrently aired on Redlands TV and posted on the community bulletin board at the A. K. Smiley Public Library. The local newspapers also Redlands Regular Meeting of 02-18-2025
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bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice. Eight applications were received, and one application from a previous notice was included.

The Planning Commission consists of seven members as follows:

Vacant
Rich Smith
Rosemarie Gonzales
Vacant
Matthew Endsley
Maryn Wells
Karah Shaw
ALTERNATIVES:

The City Council may choose not to support the recommendations and direct staff to seek further applications for consideration.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
PREPARED BY:

Jennifer Macias, Management Analyst
Attachments
Public Notice
Planning Applications
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Address verified - AE
Received by the City Manager's
Office 12/12/24
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City Council Meeting G. 3.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for the appointments of Thomas Guarneri and Aaron Odland to the Street Tree Committee (Mayor Saucedo and Council Member Barich)
MOTION:

I move to appoint Thomas Guarneri and Aaron Odland to each serve a four-year term on the Street Tree Committee ending February 16, 2029.

RECOMMENDATION:

It is recommended by Mayor Saucedo and Council Member Barich that the City Council consider these appointments to the Street Tree Committee.

DISCUSSION:

The terms of committee members Paul Hodson and Jessica Barrios expired on February 16, 2025. Committee member Hodson has served two consecutive terms and is not eligible to serve an additional third term. Jessica Barrios has served one term but did not express interest in seeking reappointment. A public notice requesting interested residents to submit an application for the Street Tree Committee was issued in January 2025. In addition, the public notice was concurrently aired on Redlands TV and posted at the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice. A total of twelve applications were received.

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The Street Tree Committee consists of seven members as follows:

Katherine Vienne
Adrian Asencio
Kelly Covey
Christine Sedmack
Paul Hodson (Term Expired 2.16.25)
Bettina McLeod
Jessica Barrios (Term Expired 2.16.25)
SUBMITTED BY:

Janice McConnell, Assistant City Manager
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
PREPARED BY:

Jennifer Macias, Management Analyst
Attachments
Street Tree Applications
Street Tree Notice
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Received by the City Manger's Office

1.20.25 Address verified - AE
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Received by the City Manger's Office

1.20.25 Address verified - AE
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Address Verified - AE
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CITY OF REDLANDS

COMMISSION APPLICATION FORM
(Please note that this form is a public record that may be subject to disclosure upon request.) COMMISSION\BOARD APPLIED FOR
______________________________________________________________________________ Name_________________________________________________________________________ Address _____________________________________________
Telephone (Work)_________________________ (Cell / Home) _ __ Email _
Occupation ____________________________________________________________________ Reasons for desiring to serve – relevant experience and qualifications:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Signature ___________________________________________ Date __________________ * If appointed, please be advised that all City commissioners and committee/board members must complete mandatory harassment prevention training consistent with the requirements of Assembly Bill No. 1825. (Resolution No. 7206 adopted July 26, 2012)
Two References: (Please do not include Councilmembers or City Staff) (1) _________________________________ (2) ____________________________________ _______________________________ ____________________________________ _________________________________ ____________________________________ Telephone ___ Telephone _________
Return Application to: Office of the City Council, C/O 2IILFHRIWKHCity Manager (6WDWH6WUHHW6XLWH
Redlands, CA 92373
OR by HPDLOWR5HGODQGV2&0#FLW\RIUHGODQGVRUJ
You will be notified of appointments by the City Council. Your application will be retained for one year. PLEASE NOTE: Planning Commissioners and Historic & Scenic Preservation Commissioners are required to file Statements of Economic Interest in accordance with California State Law. _____________________
_____________________
bd i d h l l C i
Street Tree Committee
Thomas Guarneri
(
Arborist
I've wanted to join this committee for a few years, I want to make an impact in our community when it comes to our trees. I know a lot about trees as an ISA certified arborist, I've done work at Adrian's house, I have done a lot of work with Kelley Covey, and have seen Erik Reeves at some of the ISA conferences and spoken with him about our city trees. I think I would be a valuable asset to this committee. I have lived in Redlands for over 20 years. 1/14/2025
Kelley Covey Sam Trad
I've wanted to join this committee for a few years, I want to make an impact in our communityI've wanted to join this committee for a few years, I want to make an impact in our community when it comes to our trees. I know a lot about trees as an ISA certified arborist, I've done Address Verified - AE
Received by the City
Manager's Office 1.15.25
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CITY OF REDLANDS

Street Tree Committee
Young-Min Kim
, Redlands, CA 92373
y
academic physician, child neurologist
I am concerned for our city and its need for fire mitigation and water conservation as well as its overall ecological integrity and biodiversity -- for my own children's and others' future.

I am a California native plant enthusiast and have a working knowledge of native plants that promote ecological -- including water and fire -- resilience as well as invasive plants that are destructive to our ecosystem and consume water while being fire-prone. 1/27/2025
Jeremy Hall
Danielle Giudici Wallis
I am concerned for our city and its need for fire mitigation and water conservation as well as I am concerned for our city and its need for fire mitigation and water conservation as well as its overall ecological integrity and biodiversity -- for my own children's and others' future.

Address Verified - AE
Received by the City
Manager's Office 1.28.25
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City Council Meeting G. 4.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Disclosure of Settlement Agreement and Release of Claims – Claim filed by CEM Construction Corporation (City Attorney Garcia) DISCUSSION:

Attached is a copy of the Settlement Agreement and Release of Claims, which reflects the terms and conditions for settlement of the above-mentioned litigation as approved by the City Council on February 4, 2025. In accordance with the City's Municipal Code, and following the spirit of the Brown Act, this matter is on your agenda to notify the public of the settlement negotiated by the City.

SUBMITTED BY:

Yvette M. Abich Garcia, City Attorney
PREPARED BY:

Jennifer Macias, Management Analyst
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Fiscal Impact
Discussion:

This settlement is regarding the 2022-CIP Sewer Pipeline Replacement Project, Project No. 521029. Funds were previously budgeted for this project and will be withdrawn from 521910-8401.

Attachments
A. Settlement Agreement
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City Council Meeting G. 5.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the sole source Professional Services Agreement with Keyser Marston Associates, Inc., for a total contract amount not-to-exceed $35,000, to provide on-call affordable housing consulting services (Development Services Director Desatnik) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that City Council approve the sole source Professional Services Agreement with Keyser Marston Associates, Inc.

RECOMMENDATION:

Staff recommends that the City Council approve the sole source agreement with Keyser Marston Associates, Inc. (KMA), in the amount not-to-exceed $35,000, for on-call affordable housing consulting services.

DISCUSSION:

The Inclusionary Housing Program (Chapter 18.230 of the Redlands Municipal Code) was adopted by the Redlands City Council on July 5, 2023, and established an inclusionary housing program for the City of Redlands. This ordinance requires any Residential Development that includes ten (10) or more units to provide affordable housing, as defined, through a range of means, including the payment of an in-lieu fee pursuant to an In-Lieu Fee Schedule that was adopted by the City Council on December 19, 2023.

It has been determined that on-call affordable housing consulting services are needed for the City as it relates to the Inclusionary Housing Program. The on-call affordable housing consulting services include but are not limited to consulting on:

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consulting on:

Inclusionary Housing Program implementation.

Administrative Procedures Manuals provided to the developers of apartment and ownership housing projects.

Draft agreements between the City and developers of projects that are subject to the Ordinance requirements.

Household income qualification and affordable sales price / rents tables.

In-lieu fee calculations and annual updates.

Technical assistance to developers of projects that are subject to the Ordinance requirements.

Evaluating development projects that propose to use Government Code Section 65915 et seq. (Section 65915) for a density bonus Other on-call professional consulting services related to affordable housing KMA is a full-service real estate, affordable housing, and economic consulting firm that specializes in advisory and evaluation services. KMA was incorporated in 1973 and has one of the largest public sector advisory practices on the West Coast. KMA has prepared Inclusionary Housing programs for 17 California cities and is considered a leading expert in this area. KMA was selected as the sole source vendor due to their intimate working knowledge in this area for the completion of a financial evaluation and creation of an Inclusionary Housing program.KMA has been instrumental in the development of the Inclusionary Housing Program and has intimate working knowledge of the current projects, agreements and would provide seamless guidance to the City. Time is of the essence and the process of completing a formal request for proposal would significantly impact the current work already in process.

ALTERNATIVES:

City Council may elect not to approve this action and provide alternative direction to staff.

STRATEGIC PLAN:

Priority A - Quality of Life, Strategic Objective 2. Economic Vitality SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
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Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Tricia Munoz, Development Services/Management Analyst
Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $35,000
Budgeted Y/N: Y
Account No.: 101164-6106
Discussion:

There is no impact on the General Fund, there is sufficient appropriation in the Development Services Department 2024-2025 Planning Division Budget (101164-6106).

Attachments
Agreement KMA
Sole Source KMA
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1 I:\cmo\Agreements\Keyser Martson Inc - FY25-0019.docx

AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This agreement for the provision of on-call professional consulting services related to affordable housing (“Agreement”) is made and entered in this 4th day of February 2025 (“Effective Date”), by and between the City of Redlands, a mun icipal corporation (“City ”) and Keyser Marston Associates, Inc., a California corporatio n. (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide on-call professional consulting services related to affordable housing for the City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this A greement including, but not limited to , any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Brian Desatnik, Development Services Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

4.2 The term of this Agreement shall commence on the Effective Date and continu e until or unless terminated by either party as provided herein.

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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation: Total compensation for Consultant’s performance of the Services shall not exceed the amount of Thirty-Five Thousand Dollars ($35,000). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit “B,” titled (“Hourly Rate Schedule”) which is attached hereto and incorporated herein by reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF) , if confirmed with a copy sent contemporaneously by fir st class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Kathe Head, President
City of Redlands Keyser Marston Associates, Inc.
35 Cajon Street 777 South Figueroa Street
P.O. Box 3005 (mailing) Suite 2555
Redlands, CA 92373 Los Angeles, CA 90017
[email protected] [email protected]
Phone: (909) 798-7531 Phone: (213) 622-8095 x 401

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

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provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add su ch assignee or subcontractor as an additional insured to the insurance policies req uired hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

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interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position s pecified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fe es for the use of in - house counsel by a Party.

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in s trict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein Redlands Regular Meeting of 02-18-2025
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set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to hav e been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein , an y amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained Redlands Regular Meeting of 02-18-2025
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herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS KEYSER MARSTON ASSOCIATES, INC.

________________________________ By: ________________________________ Mario Saucedo, Mayor Kathleen Head, President

ATTEST:

__________________________________
Jeanne Donaldson, City Clerk

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EXHIBIT "A"

SCOPE OF SERVICES

KMA will provide on-call professional consulting services for affordable and inclusionary housing projects and programs in the following areas on an as-needed basis:
• Inclusionary Housing Program implementation.

Administrative Procedures Manuals provided to the developers of apartment and ownership housing projects.

Agreements between the City and developers of projects that are subject to the City’s Inclusionary Housing Ordinance requirements.

Household income qualification and affordable sales price / rents tables.

In-lieu fee calculations and annual updates.

Technical assistance to developers of projects subject to the Inclusionary Housing Ordinance requirements.

Evaluating development projects that propose to rely on Government Code Section 65915, et seq. for a density bonus.

Other on-call professional consulting services related to the City’s Inclusionary Housing Program and other affordable housing matters as requested by the City.

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EXHIBIT "B"

HOURLY RATE SCHEDULE

*Rates for individuals in these categories will be increased by 50% for time spent in court testimony.

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EXHIBIT "C"

WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer , or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with suc h provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

KEYSER MARSTON ASSOCIATES, INC.

By: Date: ___________________
Kathleen Head, President
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Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.

Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition #
___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a s
pecific brand, where substitutes to the recommended vendor or brand are unacceptable, must be
accompanied by a written justification explaining the circumstances that make alternatives un
acceptable.

The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.

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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS

1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.

Existing Equipment:

Manufacturer/Model Number:

Age:

Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).

2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:

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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:

4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.

5. Explain what action(s) the department would take if the sole/single source services were no longer available

6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________

City Manager Approval Date
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City Council Meeting G. 6.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the sole source purchase order for the purchase of five (5) Iteris video detection units for the traffic signals from Iteris, Inc. for an amount not to exceed $136,280.61 (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve the purchase of five (5) Iteris video detection units for an amount not to exceed $136,280.61.

RECOMMENDATION:

Staff recommends that the City Council approve a sole source purchase order for the purchase of five (5) Iteris video detection units for the traffic signals from Iteris, Inc. for an amount not to exceed $136,280.61.

DISCUSSION:

The City of Redlands Electrical Division maintains 75 traffic signals and numerous illuminated crosswalks citywide. These systems use two vehicle detection methods: in-ground inductive loops and video detection systems.

Many current video detection units have exceeded their expected lifespan, making replacement parts increasingly scarce.

To address this issue, the Facilities and Community Services Department collaborated with the Municipal Utilities and Engineering Department to develop standardized signal specifications. Iteris, Inc., recognized as an industry leader for its reliable video detection systems and exceptional customer service, was identified as the best option.

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Due to the specialized nature of this equipment and the lack of viable alternatives, the traditional bidding process is not feasible. Therefore, staff recommends proceeding with a Sole Source purchase to ensure timely and critical upgrades to the City's traffic signal systems. The five locations are attached in Exhibit D and include the following intersections: Orange Street and Pioneer Avenue, Orange Street and Haul Road, Eureka Street and W. Stuart Avenue, W. Colton Avenue and Industrial Park Avenue, and Alabama Street and Barton Road.

ALTERNATIVES:

City Council may elect not to approve the sole source purchase order and direct staff to pursue the traditional bidding process. However, this approach may delay critical upgrades, as comparable alternatives are limited, and the development of specifications for other systems would require additional time and resources.

STRATEGIC PLAN:

Supports Strategic Plan Priority B - Public Health and Safety SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Salomon Abdel-Aziz, Management Analyst
Fiscal Impact
Fiscal Year: FY 2024-25
Revenue Generating: No
Appropriation Required Y/N: N
Amount: $136,280.61
Budgeted Y/N: Y
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Budgeted Y/N: Y
Account No.: 101302-8706
Discussion:

Sufficient funding for this service is included in the Street and Electrical Division budget (101302) for Fiscal Year 2024-2025 as approved by City Council.

Attachments
A. Sole Source Letter
B. Vendor Quote
C. Sole Source Form
D. Signal Locations Exhibit
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Iteris, Inc.
1700 Carnegie Avenue
Suite 100
Santa Ana,
CA 92705-5551
Michael Girardot-A
RodefX
Phone:

Email: [email protected]

EQUIPMENT QUOTATION
Quote #00016748
December 16, 2024
Iteris, Inc. Confidential December 16, 2024 Page 1 of 4 Agency: Redlands, City of
Contractor:

Project Name: 2024121230 Redlands 5 Intersections Next Vector Reference: 2024121230 Redlands 5 Intersections Next Vector Delivery Term: FOB Destination
Payment Terms: NET 30 Days
Sales Rep:

Fax or email Purchase Orders to: 949-270-9441 or [email protected]. Please include Quote Number on your Purchase Order. Prices are valid for 30 days from the date of quote unless extended in writing. Prices on this quote include material only unless otherwise stated. For questions regarding this quotation, please contact the representative listed above. 01- Orange at Haul
Product Name Product Description Qty Unit Price Price Discount % Ext. Price Adjustable Swivel
Monitor
Bracket
Mon-Brkt-Swvl Adjustable Swivel Monitor Bracket 1 $165.00 $165.00 $165.00 CAMBRKT4 Camera Mounting Bracket, Universal Pedestal 2 $225.00 $450.00 $450.00 CAT6-16AWG Cat6 Siamese cable with the 16 AWG ground wire quantity – 1,000 feet per reel. 2 $970.00 $1,940.00 $1,940.00 MON-10LCD-SL 10 in. Color LCD Monitor, Sunlight Viewable, 2 composite video inputs, 1 VGA input, 1 HDMI input (NTSC/PAL)
1 $485.00 $485.00 $485.00
NEXT-CAM-PAK Vantage Next WDR Camera. Includes NEXT-CAM-SHIPKIT (pedestal-mount bracket assembly, 2 shielded RJ45 connectors)
2 $1,700.00 $3,400.00 0 $3,400.00
NEXT-CCU-SM4-TS2-
PAK
Vantage Next CCU, Shelf-Mount Unit, for TS2 applications. Supports up to 4 sensors, no separate rack-mount processors required. Includes CCU-SM-TS2-SHIPKIT (external din-rail power supply,

Email: [email protected]

EQUIPMENT QUOTATION
Quote #00016748
December 16, 2024
Iteris, Inc. Confidential December 16, 2024 Page 2 of 4 02- Alabama at Barton
Product Name Product Description Qty Unit Price Price Discount % Ext. Price CAT6-16AWG Cat6 Siamese cable with the 16 AWG ground wire quantity – 1,000 feet per reel. 2 $970.00 $1,940.00 $1,940.00 MON-10LCD-SL 10 in. Color LCD Monitor, Sunlight Viewable, 2 composite video inputs, 1 VGA input, 1 HDMI input (NTSC/PAL)
1 $485.00 $485.00 $485.00
NEXT-CAM-PAK Vantage Next WDR Camera. Includes NEXT-CAM-SHIPKIT (pedestal-mount bracket assembly, 2 shielded RJ45 connectors)
2 $1,700.00 $3,400.00 $3,400.00
NEXT-CCU-SM4-TS2-
PAK
Vantage Next CCU, Shelf-Mount Unit, for TS2 applications. Supports up to 4 sensors, no separate rack-mount processors required. Includes CCU-SM-TS2-SHIPKIT (external din-rail power supply,

2.4GHz rubber duck antenna, USB optical mouse, 6 ft. HDMI cable, 5 ft. Cat5e patch cable, screwdriver)
1 $12,990.00 $12,990.00 15 $11,041.50
TS2 CABLE SDLC Cable for TS2 VRACK 1 $90.00 $90.00 $90.00 TURN ON SUPPORT Turn on requests outside of normal business hours M F 8:00am 5:00pm will require a $1,800.00 additional charge
1 $0.00 $0.00 $0.00
VECTOR-NEXT SENSOR ASSEMBLY, VECTOR IN NEXT, CORD GRIP, TYPE 45 RADAR 2 $4,488.00 $8,976.00 15 $7,629.60 $25,201.10
03- Colton at Industrial Park
Product Name Product Description Qty Unit Price Price Discount % Ext. Price Adjustable Swivel
Monitor
Bracket
Mon-Brkt-Swvl Adjustable Swivel Monitor Bracket 1 $165.00 $165.00 $165.00 CAMBRKT4 Camera Mounting Bracket, Universal Pedestal 2 $225.00 $450.00 $450.00 CAT6-16AWG Cat6 Siamese cable with the 16 AWG ground wire quantity – 1,000 feet per reel. 2 $970.00 $1,940.00 $1,940.00 MON-10LCD-SL 10 in. Color LCD Monitor, Sunlight Viewable, 2 composite video inputs, 1 VGA input, 1 HDMI input (NTSC/PAL)
1 $485.00 $485.00 $485.00
NEXT-CAM-PAK Vantage Next WDR Camera. Includes NEXT-CAM-SHIPKIT (pedestal-mount bracket assembly, 2 shielded RJ45 connectors)
2 $1,700.00 $3,400.00 $3,400.00
NEXT-CCU-SM4-TS2-
PAK
Vantage Next CCU, Shelf-Mount Unit, for TS2 applications. Supports up to 4 sensors, no separate rack-mount processors required. Includes CCU-SM-TS2-SHIPKIT (external din-rail power supply,

2.4GHz rubber duck antenna, USB optical mouse, 6 ft. HDMI cable, 5 ft. Cat5e patch cable, screwdriver)
1 $12,990.00 $12,990.00 15 $11,041.50
TS2 CABLE SDLC Cable for TS2 VRACK 1 $90.00 $90.00 $90.00 Redlands Regular Meeting of 02-18-2025
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Iteris, Inc.
1700 Carnegie Avenue
Suite 100
Santa Ana,
CA 92705-5551
Michael Girardot-A
RodefX
Phone:

Email: [email protected]

EQUIPMENT QUOTATION
Quote #00016748
December 16, 2024
Iteris, Inc. Confidential December 16, 2024 Page 3 of 4 03- Colton at Industrial Park
Product Name Product Description Qty Unit Price Price Discount % Ext. Price TURN ON SUPPORT Turn on requests outside of normal business hours M F 8:00am 5:00pm will require a $1,800.00 additional charge
1 $0.00 $0.00 $0.00
VECTOR-NEXT SENSOR ASSEMBLY, VECTOR IN NEXT, CORD GRIP, TYPE 45 RADAR 2 $4,488.00 $8,976.00 15 $7,629.60 $25,201.10
04- Orange at Pioneer
Product Name Product Description Qty Unit Price Price Discount % Ext. Price CAMBRKT4 Camera Mounting Bracket, Universal Pedestal 2 $225.00 $450.00 $450.00 CAT6-16AWG Cat6 Siamese cable with the 16 AWG ground wire quantity – 1,000 feet per reel. 2 $970.00 $1,940.00 $1,940.00 MON-17HDMI 17 in Color LCD Monitor Drawer Generation 4 LCD 1U rack mount drawer with monitor 1 composite video 1 VGA and 1 HDMI video input NTSC PAL 1 $1,529.00 $1,529.00 $1,529.00
NEXT-CAM-PAK Vantage Next WDR Camera. Includes NEXT-CAM-SHIPKIT (pedestal-mount bracket assembly, 2 shielded RJ45 connectors)
2 $1,700.00 $3,400.00 $3,400.00
NEXT-CCU-PAK Vantage Next CCU Unit 1U box supports up to 2 NEXT DVPs ordered separately Includes NEXT CCU SHIPKIT NEMA cabinet mounting bracket 2 4GHz rubber duck antenna USB optical mouse 6 ft HDMI cable 5 ft Cat5e patch cable 4 x 3 ft Cat5e patch cables screwdriver insulated crimp on ground lug 6 ft power cord
1 $3,850.00 $3,850.00 15 $3,272.50
NEXT-DVP MODULE ASSEMBLY, DUAL VIDEO PROCESSOR, NEXT 2 $3,850.00 $7,700.00 15 $6,545.00 TS2CABLE-2070-4 493024101 4 FOOT Cable Assembly SDLC2 2070 controller 1 $90.00 $90.00 $90.00 TURN ON SUPPORT Turn on requests outside of normal business hours M F 8:00am 5:00pm will require a $1,800.00 additional charge
1 $0.00 $0.00 $0.00
VECTOR-NEXT SENSOR ASSEMBLY, VECTOR IN NEXT, CORD GRIP, TYPE 45 RADAR 2 $4,488.00 $8,976.00 15 $7,629.60 $24,856.10
05- Eureka at Stuart
Product Name Product Description Qty Unit Price Price Discount % Ext. Price CAMBRKT4 Camera Mounting Bracket, Universal Pedestal 2 $225.00 $450.00 $450.00 CAT6-16AWG Cat6 Siamese cable with the 16 AWG ground wire quantity – 1,000 feet per reel. 2 $970.00 $1,940.00 $1,940.00 Redlands Regular Meeting of 02-18-2025
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Iteris, Inc.
1700 Carnegie Avenue
Suite 100
Santa Ana,
CA 92705-5551
Michael Girardot-A
RodefX
Phone:

Email: [email protected]

EQUIPMENT QUOTATION
Quote #00016748
December 16, 2024
Iteris, Inc. Confidential December 16, 2024 Page 4 of 4 05- Eureka at Stuart
Product Name Product Description Qty Unit Price Price Discount % Ext. Price MON-17HDMI 17 in Color LCD Monitor Drawer Generation 4 LCD 1U rack mount drawer with monitor 1 composite video 1 VGA and 1 HDMI video input NTSC PAL 1 $1,529.00 $1,529.00 $1,529.00
NEXT-CAM-PAK Vantage Next WDR Camera. Includes NEXT-CAM-SHIPKIT (pedestal-mount bracket assembly, 2 shielded RJ45 connectors)
2 $1,700.00 $3,400.00 $3,400.00
NEXT-CCU-PAK Vantage Next CCU Unit 1U box supports up to 2 NEXT DVPs ordered separately Includes NEXT CCU SHIPKIT NEMA cabinet mounting bracket 2 4GHz rubber duck antenna USB optical mouse 6 ft HDMI cable 5 ft Cat5e patch cable 4 x 3 ft Cat5e patch cables screwdriver insulated crimp on ground lug 6 ft power cord
1 $3,850.00 $3,850.00 15 $3,272.50
NEXT-DVP MODULE ASSEMBLY, DUAL VIDEO PROCESSOR, NEXT 2 $3,850.00 $7,700.00 15 $6,545.00 TS2CABLE-2070-4 493024101 4 FOOT Cable Assembly SDLC2 2070 controller 1 $90.00 $90.00 $90.00 TURN ON SUPPORT Turn on requests outside of normal business hours M F 8:00am 5:00pm will require a $1,800.00 additional charge
1 $0.00 $0.00 $0.00
VECTOR-NEXT SENSOR ASSEMBLY, VECTOR IN NEXT, CORD GRIP, TYPE 45 RADAR 2 $4,488.00 $8,976.00 15 $7,629.60 $24,856.10
Important Notes: Total before
Discount:
$141,358.00
SUBTOTAL $125,315.50
FREIGHT Allowed
This quotation and any resulting order are subject to Iteris’ Roadway Sensor Products Standard Terms and Conditions of Sale attached hereto or available at http://www.iteris.com/RS-Std-TC.pdf, which are incorporated herein by this reference.

TAX $10,965.11
RodefX is an authorized Iteris Sales Representative for Iteris Roadway Sensors products and may sign quotations on Iteris’ behalf with a total sales price of $80,000 or less. Quotations that exceed $80,000 in total price must be approved by an Authorized Iteris Signature. TOTAL: $136,280.61 Authorized Iteris Signature Date Michael Girardot, RodefX Redlands Regular Meeting of 02-18-2025
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Iteris Roadway Sensor Products
Standard Terms and Conditions of Sale

Version Update: 2024-08-28 1 of 3 Iteris Roadway Sensor Products Standard Terms and Conditions of Sale

1. Sole Agreement. These Standard Terms and Conditions of Sale for the sale and purchase of goods and services between Iteris, Inc. (“ Iteris”) and the purchaser or buyer (“Purchaser”) indicated on the face of the price quotation, proposal, contract, sales order or offer from Iteris constitute the entire agreement between Iteris and Purchaser (the “Agreement”) and supersede any prior agreement or understanding, whether oral or written, relating to the subject matter of this Agreement. Iteris shall not be bound by any terms or conditions not set forth in this Agreement, including but not limited to, any purchase order or purchase contract (“Order”) from Purchaser that is in any way inconsistent with or in addition to this Agreement. This Agreement may not be expanded or modified except by an instrument in writing executed by an authorized representative of Iteris. Iteris’ acceptance of Purchaser’s Order shall not be deemed an acceptance of any modification to any term or condition cont ained herein, but rather an acceptance of Purchaser’s agreement to purchase goods and services upon the terms set forth in this Agreement. All Orders, whether or not based on specific quotations, are subject to Iteris’ acceptance by an authorized Iteris representative. Notwithstanding the foregoing, if Purchaser is purchasing a Subscription Service (defined below), such services are subject to a separate service agreement that Purchaser will be required to accept and agree, and nothing in the S ubscription S ervices agreement shall be construed to modify the terms and conditions of this Agreement for other products and services subject to this Agreement. “Subscription Service(s)” means an Iteris- branded service offering, of which access and use is subject to a subscription fee, including without limitation, Iteris SPM, VantageLive!®, VantageCare®, ClearData® and ClearGuide ®, and all respective subsequent variations and versions.

2. Shipment. All prices are in United States Dollars (USD or $) and quoted FCA (Free Carrier at named point, Incoterms® 2010), or in jurisdictions that have not adopted Incoterms®, FOB at the shipping point of Iteris, Inc. Title to goods sold hereunder (individually, a “Product” and collectively, “Products”) shall pass to the Purchaser upon delivery of Products to the carrier. Iteris, however, retains a security interest and a vendor’s lien against the Products until payment in full is received. Purchaser agrees to perfect and maintain such security interest for Iteris. In the absence of specific written instructions that Iteris has accepted, Iteris will ship Products by what it deems to be the most appropriate method for shipment. Although Iteris may transact for carriage, all freight charges and insurance premiums will be for the account of Purchaser.

Upon delivery to the carrier, Purchaser assumes all risk of loss. Any such loss shall not reli eve Purchaser of its obligation to pay Iteris in full for Products, freight and insurance. Purchaser shall have the right to negotiate with the carrier and/or insurer to recoup its loss.

3. Delivery. Standard shipments to Purchaser will be approximately 30 -45 days after receipt of an Order. In the event that Purchaser requests a guaranteed ship date, Iteris reserves the right, after notice to Purchaser, to include in the final purchase price any expenses which increase the cost of production or delivery, including but not limited to, expediting and overtime expenses, parts procurement premiums, etc. Iteris reserves the right to ship complete orders in advance of the ship dates specified and, w ith prior approval from Purchaser, partial orders. Iteris shall not be liable for either delays in delivery or the failure to manufacture if such delay or failure is due to causes beyond Iteris’ reasonable control, including but not limited to, acts of God, acts or omissions of either Purchaser or third parties, intervention of any government authority, strikes, lockouts or other labor disturbances, floods, fires, earthquakes, epidemics, quarantines, riots, wars, delays in transportation, or where Iteris is unable to obtain necessary labor, materials or manufacturing facilities. In the event of such delay or failure, the delivery date shall be extended for a period equal to the time lost by reason of the delay or failure.

4. Subscription Service(s) . For any Subscription Services subject to this Agreement, the Subscription Service(s) starts on the date indicated on the Order or, if no date indicated on the Order, then the earlier of (i) the date that Iteris notifies Purchaser that the Subscription Service(s) is ready for use by Purchaser or (ii) sixty (60) days from the date of Purchaser’s receipt of the hardware Products (subject to the Order). For any renewals of the Subscription Services, it will begin the day immediately following the date on which the preceding term expired, unless otherwise specified in the Order.

5. Payment Terms . Unless an authorized Iteris representative agrees upon different credit terms in writing at the time of acceptance of Purchaser’s order, the standard terms of payment shall be cash or wire transfer of funds in advance of shipment or, for international sh ipments, Irrevocable Sight Letter of Credit collectable within thirty (30) days after shipment. Iteris’ obligation to deliver Products is subject to Purchaser’s compliance with the foregoing payment terms, or in the event credit is granted by Iteris, any such credit terms provided.

Iteris may at any time, in its reasonable business judgment, if the financial condition of Purchaser warrants, either alter the credit terms or suspend credit and delay delivery until such time as the revised credit terms are met. Iteris shall have the right to cancel any unfilled order, or delay its shipment, for failure of Purchaser to meet its payment schedule or obligations. In the event any payment is not made when due, Iteris shall have the right to accelerate the due date of the entire unpaid balance and to increase the unpaid balance of the sales price at the rate of one and a half percent (1.5%) per month, or the maximum allowed by law, on the unpaid balance until the account is paid in full, in addition to any reasonable attorneys’ fees or other collection expenses.

6. Taxes. All prices are exclusive of any and all taxes, duties, tariffs, fees, or assessments, including but not limited to sales, use, excise, VAT, or similar taxes and export or import duties or fees applied to the sale or to the Products sold, by any United St ates or foreign federal, state, provincial, or local governmental body. Any such taxes that must be paid by Iteris shall be separately itemized on Iteris’ invoice and paid by Purchaser, or in lieu thereof, Purchaser shall furnish Iteris a properly executed tax exemption certificate prior to shipment.

7. Limited Warranty. For the purposes of this Agreement the “ End User” shall be the Purchaser or, if Purchaser is a contractor, distributor or other authorized reseller to whom Iteris delivered Products intended for use by a third party, shall be the intended third party.

Iteris Hardware Products: Iteris hardware Products marked as manufactured by or for Iteris or marked with an Iteris brand or trademark are warranted, at the time of delivery to End User, to conform to Iteris’ published specifications and to be free from defects in material and workmanship. The occurrence of any of the following terminates Iteris’ Limited Warranty: (i) a Product fails as the result, in whole or in part, of modification or repair of the Product not conducted in conformity with Iteris’ approved procedures; (ii) a Product fails as the result, in whole or in part, of improper or insufficient maintenance; (iii) a Product is damaged due to, in whole or in part, electrical power surge, lightning strike, accident, negligence, improper storage, incorr ect installation, incorrect operation, unusual deterioration due to physical environments in excess of limits set forth in Product manuals, or any other type of abuse or misuse; or (iv) the removal of serial numbers, or the removal, mutilation or defacement of any part of a Product. As a condition to making any claim under this Limited Warranty, End User must request a Return Material Authorization (“RMA”) before the Limited Warranty terminates or expires. Provided that the Limited Warranty has not terminated or expired, Iteris shall issue the RMA and End User shall have the right to return the non- conforming Product, transportation prepaid, to Iteris for repair or, solely at Iteris’ option, replacement with new or reconditioned materials. Except for repair or replacement, Iteris shall be under no other liability to Purchaser. This is a Limited Warranty only and, unless otherwise specified in writing by Iteris, shall expire thirty -six (36) months after the date of delivery of each unit of Product to
Purchaser. Repaired or
replaced Products have a Limited Warranty for the greater of ninety (90) days from the time of shipment or the remainder of the original warranty period.

Iteris Software Products : Software Products marked as manufactured by or for Iteris or marked with an Iteris brand or trademark are warranted to the licensed End User in accordance with the software license and warranty packaged with the software.

Non-Iteris Products: Hardware or software Products marked as manufactured or produced by others or marked with a brand or trademark of a party other than Iteris are warranted, if at all, by the manufacturer or producer to the End User in accordance with the warranty documentation provided by the manufacturer or producer.

NO OTHER WARRANTIES OR GUARANTEES, EXPRESSED OR

IMPLIED INCLUDING WITHOUT LIMITATION MERCHANTABILITY

OR FITNESS FOR A PARTICULAR PURPOSE, ARISING BY LAW,
CUSTOM OR CONDUCT, SHALL BE APPLICABLE. NO

REPRESENTATION OR WARRANTY BY PURCHASER SHALL EXTEND

THE LIABILITY OR RESPONSIBILITY OF ITERIS BEYOND THE
TERMS OF THIS PROVISION. THE RIGHTS AND REMEDIES

PROVIDED HEREIN ARE EXCLUSIVE AND IN LIEU OF ANY OTHER
RIGHTS OR REMEDIES. IN NO EVENT SHALL ITERIS HAVE ANY

LIABILITY UNDER ANY LEGAL OR EQUITABLE THEORY (RELATING

TO THE SUBJECT MATTER OF THIS AGREEMENT ) FOR

CONSEQUENTIAL OR INCIDENTAL DAMAGES, OR FOR LOSS,

DAMAGE OR EXPENSE DIRECTLY OR INDIRECTLY ARISING FROM

USE OF THE PRODUCTS, OR AN INABILITY TO USE PRODUCTS
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Version Update: 2024-08-28 2 of 3 Iteris Roadway Sensor Products Standard Terms and Conditions of Sale

EITHER SEPARATELY OR IN COMBINATION WITH OTHER

SOFTWARE, EQUIPMENT OR MATERIALS, OR FROM ANY OTHER
CAUSE.

8. Return Material Authorizations . Upon request by the End User for an RMA whether for repair, replacement, or credit, Iteris agrees that it will either issue such RMA or provide End User with a written explanation for its refusal to issue the RMA within thirty (30) days of the request by End User. If Iteris provides a Field Replaceable Unit (“FRU”) or replacement Product in advance of receipt of an authorized return and does not receive the returned unit within 30 days of shipment, End User will be invoiced f or the FRU or replacement.

End User shall pay all shipping costs for items returned to Iteris. For items repaired or replaced under a valid warranty claim, Iteris shall pay shipping costs for return of repaired or replaced item to End User.

9. Indemnification.
a. Purchaser Indemnification. Iteris shall indemnify, defend and hold Purchaser, and its affiliates, directors, officers, shareholders, and employees harmless from and against any claims, damages, liabilities, costs and expenses (including, without limitation, reasonable attorney’s fees and court costs) (collectively, the “Liabilities ”) to the extent arising out of third party claims based on a product liability or strict liability in tort relating to the Product or Iteris’ negligence, or willful misconduct causing bodily injury (including death) or physical damage to tangible personal property.
b. Iteris Indemnification. Purchaser shall indemnify, defend and hold Iteris, and its affiliates, directors, officers, shareholders, and employees harmless from and against any Liabilities to the extent arising out of third party claims based on products other than Iteris Products supplied by Purchaser or Purchaser’s negligence, or willful misconduct causing bodily injury (including death) or physical damage to tangible personal property. In the event that Purchaser is a governmental agency or body, the foregoing Iteris Indemnification shall not apply to the extent prohibited by law.
c. Indemnification Procedures . The Parties will follow the following indemnification procedures. Promptly after receipt by any entity entitled to indemnification of notice of a third party claim, the Party seeking indemnity (“Indemnitee”) shall notify the other Party (“ Indemnitor”) of such claim in writing. No failure to provide obligations under this Agreement except to the extent that it can demonstrate prejudice attributable to the failure. Within fifteen (15) calendar days following receipt of written noti ce from Indemnitee, but in no event later than ten (10) calendar days before the date a response to such claim is due (“Election Notice Period”), Indemnitor shall notify Indemnitee in writing if the Indemnitor elects to assume control of the defense and settlement of that third party claim (“Election Notice”). If Indemnitor delivers an Election Notice relating to any third party claim within the required Election Notice Period, the Indemnitor shall be entitled to have sole control over the defense and settlement of such claim; provided that (a) the Indemnitee may participate in the defense and employ counsel at its own expense to assist with such third party claim, and (b) Indemnitor shall obtain the prior written approval of the Indemnitee before entering i nto any settlement of such third party claim that purports to binds the Indemnitee. After the Indemnitor has delivered an Election Notice, Indemnitor shall not be liable to the Indemnitee for any legal expenses incurred by the Indemnitee in connection with the defense of that third party claim. In addition, the Indemnitor shall not be required to indemnify the Indemnitee for any amount paid or payable by the Indemnitee in the settlement of any third party claim for which the Indemnitor has delivered a timely Election Notice, if such amount was agreed to without the written consent of the Indemnitor. If the Indemnitor does not deliver an Election Notice relating to any third party claim within the required Election Notice Period, the Indemnitee shall have the right to defend the third party claim in such manner as it may deem appropriate, at the sole cost and expense of the Indemnitor. The Indemnitor shall promptly reimburse the Indemnitee for all such costs and expenses (i.e. Liabilities).

10. Intellectual Property Indemnification . Iteris shall indemnify and hold harmless Purchaser from loss, damage or liability for infringement of a United States (U.S.) patent or U.S. copyright (" Intellectual Property") to the extent arising out of the distribution or use of Iteris Products as delivered to Purchaser by Iteris hereunder (the “IP Indemnity”); provided that Purchaser notifies Iteris in writing within ten (10) days of Purchaser's first notice of an infringement claim, threat or suit ("Infringement Claim") and fully cooperates with Iteris in the defense of such Infringement Claim and the avoidance of infringement by, including but not limited to, providing Iteris any requested authority, information, and assistance necessary. Iteris shall be entitled, at its election, to assume the defense of any Infringement Claim. The foregoing Indemnity shall not apply when normally non-infringing Iteris Products are rendered infringing by (i) alteration of Iteris Products or the operation thereof, not by Iteris or duly authorized by Iteris in writing, (ii) use of Iteris Products in combination with other products, software, or services, (iii) Iteris’ modification of its Products in compliance with the Purchaser's specifications or instructions , or (iv) Purchaser’s failure to use and implement instructions provided by Iteris in a writing that would have rendered the Iteris Product non- infringing after reasonable time after receipt by Purchaser and before actual infringement. Iteris shall have the right to resolve any Infringement Claim in the manner it deems appropriate, including, but not limited to, (i) obtaining a license from the owner of the alleged infringed Intellectual Property or (ii) modifying or replacing the alleged infringing Product with non-infringing Product. In the event that neither (i) or (ii) are commercially possible, then Iteris shall have the right to rescind the purchase of the affected portions of the Products and to refund the Purchaser with a pro rata amount of monies paid for such affected Products. The foregoing IP Indemnity shall not extend to claims based on infringement of Intellectual Property outside the United States of America. Iteris’ sole obligation and liability to Purchaser w ith respect to indemnification of claims shall be as set forth in this paragraph and specifically excludes indemnification for consequential damages, incidental damages, punitive damages, and attorneys' fees.

11. Arbitration. It is the intent of the parties that any controversy will be elevated to the highest management levels within the respective organizations in an attempt to resolve the matter most efficiently. If the parties are unable, after good faith negotiations, whi ch each hereby covenants to undertake, to resolve any dispute, claim or controversy arising between them, the parties hereby expressly agree that the exclusive means of resolving any such dispute, claim or controversy arising out of or relating to this agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this agreement to arbitrate, shall be determined by arbitration. If the Purchaser has an office located in the United States, arbitration shall be conducted under the Streamlined Arbitration Rules and Procedures of JAMS, a national alternative dispute resolution service (www.jamsadr.com) and shall be conducted in the English language, in Los Angeles, CA USA, by one (1) arbitrator appointed in accordance with said rules. If the Purchaser does not have an office in the United States, arbitration shall be conducted under the Rules of Arbitration of the International Chamber of Commerce and be conducted in the English language, in New York, NY, USA, by one (1) arbitrator appointed in accordance with said Rules of Arbitration. Judgment on the arbitration award may be entered in any court having jurisdiction. This clause shall not preclude parties from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction nor shall it preclude Iteris from any pursuit allowed by the full extent of the law for collection of amounts owed by Purchaser under any credit arrangement. The arbitrator may, in the award, allocate all or part of the costs of the arbitration, including the fees of the arbitrator and the reasonable attorneys’ fees of the prevailing party.

12. Product Modifications. Iteris reserves the right, at any time and without notice to Purchaser, to modify Products, in whole or in part, to include therein changes deemed appropriate by Iteris which do not adversely affect the form, fit or function of the Products, and without incurring any liability, to change or modify any Product previously delivered, or to supply new Products in replacement thereof.

13. Export Responsibility. All sales hereunder shall at all times be subject to the export control laws and regulations of the U.S. government. Purchaser agrees that it shall not make any disposition, by way of transshipment, re- export, diversion or otherwise, except as said laws and regulations may expressly permit, of U.S. origin goods purchased from Iteris, other than as to the ultimate country of destination specified on Purchaser’s order and/or declared as the country of ultimate destination on Iteris’ invoices.

14. General.
a. No modification of a quotation or a resulting order shall be binding unless in writing signed by an authorized representative of Iteris. b. No waiver by either party of any default shall be deemed a waiver of any subsequent default.
c. Pu
rchaser shall not assign its Order or any interest therein or any rights hereunder without the written consent of Iteris, and any such purported assignment shall be null and void and of no affect whatsoever. d. Purchaser agrees that it will not modify, reproduce, reverse engineer, reverse compile, disassemble, translate, de-compile, deconstruct or decrypt, the whole or any part of the Products, including any software embedded therein. e. All quotations and any resulting order shall be construed, interpreted and governed by the laws of the State of California, USA, but specifically excluding any International Convention regarding the International Sales of Goods.

Should any court of competent jurisdiction determine any portion hereof illegal or against public policy, such determination shall not affect that portion herein that is not illegal or against public policy. In the event that the federal, state, Redlands Regular Meeting of 02-18-2025
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Version Update: 2024-08-28 3 of 3 Iteris Roadway Sensor Products Standard Terms and Conditions of Sale provincial, city or local government or any bureau or agency thereof, should promulgate any law, rule or regulation affecting prices, deliveries or any other term of a contract resulting from a quotation, then, at the option of Iteris communicated to the Purchaser in writing within a reasonable time, the contract between Iteris and the Purchaser may be either terminated by Iteris and be of no force and effect and the parties shall be restored to the position they occupied before the contract was executed, or Iteris may make such changes in the price, delivery schedule and terms as Iteris in its reasonable business judgment may deem necessary to comply with such law, rule or regulation.

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Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.

The City M anager w ill de termine whether t he justification is appropriate. R equ ests for exception must be supported by factual statements tha t will pass an audit.

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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS

Existing Equipment:

Manufacturer/Model Number:

Age:

2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:

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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:

5. Explain what action(s) the department would take if the sole/single source services were no longer available

City Manager Approval Date
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Exhibit D- Iteris Signal Locations

• Orange St. & Pioneer Ave.

• Orange St & Haul Rd

• Eureka St. & W. Stuart Ave.

• W. Colton Ave. & Industrial Park Ave.

• Alabama St. & Barton Rd.

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City Council Meeting G. 7.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Accept the grant award from the Department of Resources Recycling and Recovery (CalRecycle) in the amount of $194,451 for projects related to the implementation of the Short-Lived Climate Action (SLCP) SB 1383; and approve an additional appropriation of the same (Facilities and Community Services Director Crocker) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move to accept the grant award from the Department of Resources Recycling and Recovery (CalRecycle) in the amount of $194,451; and

1. I move to approve an additional appropriation of $194,451.2.

RECOMMENDATION:

Staff recommends that the City Council accept a grant award in the amount of $194,451 from the Department of Resources Recycling and Recovery (CalRecycle) for projects related to SB 1383.

DISCUSSION:

On February 20, 2024, City Council adopted Resolution No. 8561 approving the submittal of grant proposals to CalRecycle to fund ongoing efforts to reduce, recycle, and reuse solid waste generated in the state, thereby preserving landfill capacity and protecting public health and safety and the environment. On February 26, 2024, staff received a grant award notification from CalRecycle that the city would receive funds in the amount of $194,451 for this year.

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Last year the City of Redlands utilized the funds to distributed over 900 free kitchen compost pails, mailed out over 20,000 notices, attended every school within the Redlands Unified School District to present information related to organic waste, and presented at several local community organizations. With the addition of the grant funds again for this year, staff will continue to conduct education and outreach as well as provide residents with other incentives to participate in separating their organic waste from regular refuse. The City of Redlands is dedicated to continuing to utilize the funds for initiatives promoting edible food recovery, which is a major component of CalRecycle's Short-Lived Climate Reduction (SLCP) Program.

ALTERNATIVES:

The City Council may elect not to accept the grant award from CalRecycle at this time.

STRATEGIC PLAN:

Supports Priority D: Sustainability.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Purchasing Manager
PREPARED BY:

Nathalie Ayala, Senior Administrative Assistant
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Fiscal Impact
Fiscal Year: FY 2024-25
Revenue Generating: No
Appropriation Required Y/N: Y
Amount: $194,451
Discussion:

The additional appropriation will be applied to the Solid Waste Division Fund, offsetting expenses related to the implementation of the Short-Lived Climate Action (SLCP) SB 1383 program.

Attachments
A. Resolution 8561
B. Additional Appropriation
C. Grant Budget Form
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DATE
OF REQUEST:

An a
dditional appropriation is hereby requested as follows:

Department:

JUSTIFICATION:

Requested By:

Recommended By Finance Director: Recommended:

Yes No Signed
Comments: Approved by City Council:

Date:

Signed:

City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$
-
$
-

TRANSACTION
NO:

ACCOUNTING PERIOD:

Acc
ount Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) AmountAccount Description Orgkey Object Code Department Head
City Manager
CITY

OF REDLANDS
REQ

UEST FOR ADDITIONAL APPROPRIATION
FINANC

E USE ONLY
Pag
e 1 of 1
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Instructions
This CalRecycle Budget Modification template must be submitted as an Excel document.

Grantees must provide complete, detailed information about proposed project costs. All Budget line items should be clearly described and support the implementation and/or completion of the proposed project. After completing this document, pleae email it to your Grant Manager for approval. As a reminder, all budget modfication must be approved by your Grant Manager prior
to expending funds.

Eligible and Ineligible Costs
For more information on eligible and ineligible expenses, refer to the Procedures and Requirements document, available in the Summary tab of GMS.

Indirect Costs
Indirect costs may be reimbursed by the grant, up to 10% of total requested grant amount.

Examples of eligible costs in this category include, but are not limited to: Accounting and HR services, utilities, certification fees, permitting fees, insurance, conferences, travel costs reimbursed at the approved State rate (https://www.calhr.ca.gov/employees/pages/travel- reimbursements.aspx), and indirect supervision/management. Costs in this category must be identified; general line items, or otherwise unspecified costs, may be removed.

Capacity Planning/Program Evaluation/Gap
Analysis
Capacity planning and evaluation for managing organics, this includes identifying existing capacity and new or expanded capcity that will be needed.

Edible Food Recovery
Provide quotes or other evidence of cost for equipment (including vehicles), software, or other large purchases and ensure quotes are consistent with the information provided in other application documents. Examples of eligible costs in this category include, but are not limited to:
• Food preparation, kitchenwares, and materials: Ovens/ranges, broilers, food dehydrators, fryers, slicers, food processors, pots and pans, cooking utensils, dishware/glassware, packaging for distribution of recovered food, crates/bins for food storage, gloves, boxes, food rescue bin liners, PPE, etc.
• Refrigeration systems: Refrigerators, freezers, cold storage units, etc.

List the brand, size (capacity in cubic feet), model number, specify if a freezer is standing or chest type. If possible, upload quotes or price references for products. • Food Waste Prevention Projects: Projects that prevent food waste from being generated and becoming waste that is normally destined for landfills. Examples include, but are not limited to: modernizing production and handling practices to prevent and reduce food preparation waste; identifying and modifying ordering practices that result in measurable decreases in food waste; and
• Software: Food waste tracking/source reduction platforms, food donation tracking or coordination software or platforms, personnel or project management/logistics, or other online platforms relevant to the rescue or prevention of food waste. • Vehicles: Year, make, model, and whether the vehicle is refrigerated, vehicle wraps/branding (must include required CalRecycle acknowledgements), and vehicle registration.

Edible Food Recovery - Personnel
Provide job title and salary rate for all positions related to Edible Food Recovery. Eligible costs include salaries for staff performing work that is directly related to edible food recovery
including, but not limited to, food recovery drivers, food recovery workers, and food sorters.

Education and Outreach
Printed or electronic materials such as fliers, brochures, signs, e-mail campaigns, etc., graphic design work, necessary materials to participate in informational events such as: tables, canopy shade structure, tablecloths, etc.CalRecycle does not purchase "SWAG" items (e.g., branded pens, highlighters, hats, shirts, candy or food giveaway items, or any other items handed out for free to anyone attending public events). Personnel costs associated with education and outreach such as salary for staff to conduct education and outreach should be listed under the Personnel category.

Equipment
Equipment not related
to Edible Food Recovery such as PPE, bins, lids, etc.

Personnel
Provide job title and salary rate for all positions listed not related to Edible Food Recovery.

Eligible costs in the Personnel category include admin costs, salaries for staff performing work that is directly related to the execution of the grant project including, but not limited to: project management, outreach and education efforts, Tier 1 and 2 inspections, and consultants.Personnel related to executive staff, supervision, and management should be listed under the Indirect Costs category and is subject to the 10% cap.

Procurement
Using Recycled Organic Products - compost, mulch, and recycled paper and paper products.

Record Keeping
Costs assocated with the purchase, modifaction, or development of tracking software and mobile apps not related
to edible food recovery.

Upgrade/Expansion
Costs related to the expansion or new construction of projects meant to increase infrastructure needed to meet SB 1383 related goals. Costs include, but are not limited to, permitting, equipment, labor, etc.

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SB 1383 Local Assistance Grant - Budget Modification Template - OWR4 Grantee Name:

Directions: Before completing the Budget Modification Template, please review the Read Me tab of this workbook which includes examples of costs for each category. Then, complete the Budget Modification Template below by providing detailed information on costs requested for this modficaiton. Itemize each item type intended for purchase separately and include pertinent information (year, make, and model for vehicles; relevant specifications for large equipment; capacity (cubic feet) for refrigeration). Add rows to the table below, as needed, ensuring that formatting carries over to new rows.

Please be sure to budget for all awarded funds.

Indirect Costs
Expenditure Detail
(Include specific details about costs) Total Funds
Additional consultants, equipment, or media $ 10,000.00 Indirect Costs Subtotal: $ 10,000.00 Indirect Costs Cap (10% of total grant amount) $19,445.10 Within Cap: Yes
Capacity Planning/Program Evaluation/Gap Analysis
Capacity Planning/Program Evaluation/Gap Analysis Subtotal: $ - Edible Food Recovery
Recordkeeping software (portion) $ 16,000.00 Edible Food Recovery Subtotal $ 16,000.00 Edible Food Recovery - Personnel
Edible Food Recovery Subtotal - Personnel Subtotal $ - Education and Outreach
Kitchen pail stickers $ 250.00 Organic bill inserts $ 3,100.00 Oops tags $ 5,000.00 Print medias, signage $ 15,000.00 Education and Outreach Subtotal $ 23,350.00 Equipment (not related to Edible Food Recovery such as PPE, bins, lids, etc.) Kitchen compost pails $ 10,000.00 64-gal organic carts $ 45,000.00 Media consultant $ 5,000.00 Willdan consultant - lid flipping $ 25,000.00 Equipment Subtotal: $ 85,000.00 Personnel
Recycling Coordinator (salary & benefits) $ 44,101.00 Personnel Subtotal: $ 44,101.00 Procurement
Procurement Subtotal: $ - Record Keeping
Reyclist - renewal and 4 data pulls $ 16,000.00 Record Keeping Subtotal $ 16,000.00 Upgrade/Expansion
Upgrade/Expansion Subtotal $ - Total Project Funds $ 194,451.00 Redlands Regular Meeting of 02-18-2025
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City Council Meeting G. 8.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the First Amendment to the Agreement for Audit Services for Sales, Use and Transaction Tax Revenue with Hinderliter de Llamas & Associates for an amount not-to-exceed $10,000 (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council approve the first amendment to the agreement with Hinderliter de Llamas & Associates.

RECOMMENDATION:

Staff recommends that City Council approve the first amendment to the agreement for audit services for sales, use and transaction tax revenue with Hinderliter de Llamas & Associates for an amount not-to-exceed $10,000.

DISCUSSION:

On June 21, 2022, the City Council approved an agreement with Hinderliter de Llamas & Associates (hereinafter HdL), for the provision of audit services for sales use and transaction tax revenue for the City. The Agreement was for a period of three (3) years with two additional one-year term extensions. HdL’s services include detecting and documenting misallocations of sales and use tax activity within the time limitations set by the Board of Equalization. HdL assists the City’s Finance Division with the identification of tax allocation errors and revenue maximizing opportunities, the recovery of misallocated revenue, provision of detailed budget projections and monitoring for sales and use tax revenues. As a result of their service over the past 10 years, HdL has assisted in the recovery of millions of dollars in sales tax for the City.

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Per Section 5.1 of the agreement (“Payments to Consultant”) HdL and the City initially agreed to a fixed monthly fee of $700, $8,400 annually for these services, which amounted to a total of $25,200 for the initial term of the agreement, and cited in their Fee Schedule Title, that their, “monthly fee shall increase annual starting in calendar year 2023 by the percentage increase in the “CPI” for the preceding 12-month period.”
HdL’s rates have steadily increased 3-5% according to their Fee Schedule. As well, the City has requested additional services related to budget and sales tax research throughout the fiscal year and as the need arises. These additional services have been billed according to the fee schedule contained in the agreement. As a result, total spending during the initial term has exceeded the $25,200 allocated for their services. The agreement currently has 4 months left in the initial term. To allow HdL to continue their services and to account for up to a 5% increase per the CPI, we suggest compensation be increased by $10,000 for the initial term, bringing the total compensation to $35,200.00, with the Initial Term set to expire on June 21, 2025.

Approval of this First Amendment to the Agreement with Hinderliter de Llamas & Associates will allow them to continue to provide crucial sales tax support and audit services to the City.

ALTERNATIVES:

City Council may elect not to approve the First Amendment to the Agreement with Hinderliter de Llamas & Associates.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Valerie Abrego, Management Analyst
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Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: Yes
Appropriation Required Y/N: No
Amount: N/A
Budgeted Y/N: Yes
Account No.: 101501
Discussion:

Funding for the Professional Services Agreement for Sales, Use and Transactions Tax Audit and Information Services with Hinderliter, De Llamas and Associates (HdL) is included in 2024-2025 Budget Request.

Attachments
HdL First Amendment to Agreement
HdL Good Standing
06/21/22 HdL Agreement
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Amendment Template.docx

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This first amendment (“First Amendment”) to the agreement to provide audit services for sales, use and transaction tax revenue services (“Agreement”), dated June 21 st, 2022, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Hinderliter de Llamas and Associates, a California corporation (“Consultant”), is made and entered into this 18th day of February, 2025.

RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically “Payments to Consultant.”
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT
Section 1 . Article 5.1 of the Agreement, entitled “Payments to Consultant,” is hereby amended to read as follows:
“The compensation for the Consultant’s performance of the Services will be the amount of thirty-five thousand two hundred dollars ($35,200) for the services provided during the initial Term.”
Section 2 . All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of February 18th, 2025.

CITY OF REDLANDS HINDERLITER DE LLAMAS AND

ASSOCIATES
________________________________ By: ________________________________ Mario Saucedo, Mayor Andy Nickerson, President
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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City Council Meeting G. 9.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Accept the grant award and grant modification from the FY2022 Homeland Security Grant Program, and approve an
additional appropriation of $19,065 to the Police
Department (Police Chief Tolber)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve the grant award and modification from the FY2022 State Homeland Security Grant Program, and an additional appropriation of $19,065 to the Police Department.

RECOMMENDATION:

Staff recommends that Council approve the grant award and modification from the FY2022 State Homeland Security Grant Program, and an additional appropriation of $19,065 to the Police Department.

DISCUSSION:

On December 12, 2023, the Redlands Police Department received the FY2022 Homeland Security Grant Program (HSGP) authorization to spend. RPD originally applied for and was awarded grant funds from the FY2022 HSGP in the amount of $19,065 to purchase four (4) tactical ballistic vests. After being awarded the grant, the Redlands Police Department requested and received a grant modification on January 8, 2025, for the entire grant amount to authorize the purchase of tactical ballistic vest (TBV) accessories to supplement the existing TBV. The additional components for the vests will be invaluable to the safety of our officers during tactical operations and other high-risk situations.

Redlands Regular Meeting of 02-18-2025
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ALTERNATIVES:

Do not approve the grant award and modification.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Rachel Tolber, Chief of Police
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jeremy Floyd, Interim Deputy Chief
Fiscal Impact
Fiscal Year: 2024-25
Revenue Generating: N
Appropriation Required Y/N: Y
Amount: $19,065
Budgeted Y/N: N
Account No.: F202040
Discussion:

There will be no fiscal impact to the General Fund.

Attachments
Authorize to Spend Letter
Modification Approval Letter
Additional Appropriation
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Deputy Executive Officer
1743 Miro Way
Daniel Munoz
Rialto, CA 92376
San Bernardino County
January 8, 2025
Dear Daniel Munoz:

NANCY WARD

DIRECTOR
3650 SCHRIEVER AVENUE, MATHER, CA 95655
www.CalOES.ca.gov
(916) 845-8510 TELEPHONE
Notification of Modification Approval
FY 2022 Homeland Security Grant
Grant #: 2022-0043, Cal OES ID: 071-00000, Modification #: 2 The California Governor's Office of Emergency Services (Cal OES) has approved Modification #2 to include the revised scope of work as identified in your revision request. A copy of your approved modification is enclosed for your records.

Any activities requiring an Environment Planning and Historic Preservation (EHP) review and approval are prohibited from expending grant funds on those activities until an EHP clearance has been obtained. Failure to adhere to this requirement will result in the deobligation of grant funds.

If you have any questions regarding this letter, please contact your Program Representative.

SUBJECT:

Cal OES GRANTS PROCESSING

Enclosure
cc: Subrecipient File

GAVIN NEWSOM

GOVERNOR
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CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) Award Total M&A
Expended
% Total M&A Exp
of Total Exp
$2,161,778 $7,803 7.5%
IJ State
Goals
Direct /
Subaward Project Project
Title
Project
Description
Funding
Source Discipline Solution
Area
Core
Capabilities
Capability
Building
Deployable/
Shareable
Supports
Previous Award
Investment?
Total
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Total
Approved
Remaining
Balance
Percent
Expended
$2,161,778 $103,896 $103,896 $2,057,882 4.8%
IJ.09 Goal #6 Subaward 001
Fire - Personal
Protective Emergency
Response Equipment
Arrowbear and Dagget fire departments will use FY22
HSGP funds to purchase personal protective equipment
for firefighter protection while responding to chemical threats, structural fires and rescue operations that are caused by terrorist events, domestic extremist events
and other emergencies to enhance response
capabilities while protecting first responders.

SHSP FS Equipment
On-scene
Security,
Protection, and
Law Enforcement
Build Deployable No 23,504 23,504
IJ.06 Goal #4 Subaward 002
Fire - Portable Radio
and Handheld Radio
Compatibility
Enhancement
Big Bear and Rialto fire departments will use FY22 HSGP funds to purchase portable radios and accessories to
enhance communication capabilities during
emergency response such as terrorist events, domestic
extremist events, mass casualty events and other
emergencies requiring fire personnel response.

Emergency Communications (SCIP Goal #3)
SHSP FS Equipment Operational
Communications Build Deployable No 37,534 37,534
IJ.03 Goal #3 Subaward 003
Fire - Cybersecurity
Software Protection
Equipment
Big Bear Fire Authority will use FY22 HSGP funds to
purchase network security software to protect against
and prevent cyber terrorist attacks on existing networks that could shut down fire systems, potentially impeding emergency response capabilities and threatening critical infrastructure. Cybersecurity assessments identified
weaknesses within the agency's current network where
outside threats could access intelligence information,
posing a threat to government and citizens. Cyber
attacks cost departments extensive funds relating to
system recovery and malware ransom costs. The project
will keep the department system safe from those attacks, saving potential unanticipated costs. The security system will enhance cybersecurity by rapidly detecting threats, compromised accounts, malicious activities and
guarding networks to address vulnerabilities in the local network to protect critical infrastructure and local citizens.

SHSP FS Equipment Cybersecurity Build N/A No 3,677 3,677 IJ.07 Goal #7 Subaward 004
Community Multi
Casualty Incident
(MCI) Trauma Kits for
Emergency Response
Chino Valley Independent Fire will use FY22 HSGP funds
to purchase MCI Trauma Kits to enhance community
preparedness for domestic violent extremist attacks. The emergency response MCI kits will be distributed to area schools where training will be provided to staff. The
agency has identified that local schools are vulnerable to attacks and response will be enhanced by
distributing the kits to trained staff. The grant funds are necessary to prepare the community for such events.

The kits will be used by staff on victims of domestic
violent extremists and other threats at local schools so that aid can be administered to victims until
emergency medical first responders arrive, reducing
casualties. Performance measures will be evaluated by
the amount of lives saved. The project will enhance
preparedness and save lives during such events. FY19
funds were used to distribute kits to area schools. This project allows more kits to be distributed, therefore
expanding emergency response preparedness.

SHSP EMS-F Equipment
Public Health,
Healthcare, and
Emergency
Medical Services
Build Both FY19; IJ#5 24,956 24,956
IJ.07 Goal #7 Subaward 005
Fire - Emergency
Medical Services
Response Equipment
Batteries
Highland Fire will use FY22 HSGP funds to purchase
batteries for various EMS equipment including CPR
machines, defibrillators and extrication tools to provide life saving equipment during potential terror attacks
and other emergencies.

SHSP EMS-F Equipment
Public Health,
Healthcare, and
Emergency
Medical Services
Sustain Both No 15,044 15,044
IJ.02 Goal #2 Subaward 006 Fire - Station Security
Gate and Fencing
Montclair Fire will use FY22 HSGP funds to install security fencing and a security gate around the fire station to
safeguard first responders from terror and domestic
violent extremist threats. Currently, the station and first responders are vulnerable. Terror suspects could target the station, impeding response activities during critical incidents. The project will save costs in having to repair any damage done during potential attacks. Also, the
fencing and gates are necessary to ensure that first
responders are protected in order to respond to all
emergencies throughout the community and to enhance
the protection of soft targets and key resources.

SHSP FS Equipment Physical Protective
Measures Build N/A No 13,724 13,724

PROJECT LEDGER
San Bernardino County Request Type Modification
071-00000 Date 9/20/2024
2022-0043 Request Number 2
POP Start Date September 1, 2022
POP End Date May 31, 2025
Cal OES Approval 10/9/2024 AJ
FY 2022 HSGP FMFW (Macro) v.22 1 of 6 PL Mod #2 APPRVD
Redlands Regular Meeting of 02-18-2025
130 of 228
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) IJ State
Goals
Direct /
Subaward Project Project
Title
Project
Description
Funding
Source Discipline Solution
Area
Core
Capabilities
Capability
Building
Deployable/
Shareable
Supports
Previous Award
Investment?
Total
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Total
Approved
Remaining
Balance
Percent
Expended
$2,161,778 $103,896 $103,896 $2,057,882 4.8%
IJ.09 Goal #6 Subaward 007
Fire - USAR Airbag
Controller Emergency
Response Extrication
Systems
Ontario Fire will use FY22 HSGP funds to purchase USAR
Airbag Controller emergency response extrication
systems to enhance response capabilities during terror
events and other emergencies where victims are
trapped. The department identified a need for
equipment to enhance mass search and rescue
operations. The equipment will allow first responders to rapidly extricate victims from collapsed structures, train derailments, damaged aircraft and other vehicles,
assisting other jurisdictions and neighboring counties
during large-scale violent attacks. Performance will be measured by increased operations, lives saved and the
time that it takes to conduct the operations. The
equipment will enhance the department’s abilities to
rapidly extricate victims, saving lives and costs
associated with search and rescue operations during
domestic violent extremist events and other
emergencies.

SHSP FS Equipment
Mass Search and
Rescue
Operations
Build Both No 25,680 25,680
IJ.09 Goal #6 Subaward 008
Fire - First Responder
Ballistic Body Armor
Kits
Rancho Cucamonga Fire will use FY22 HSGP funds to
purchase ballistic body armor kits for first responders to protect firefighters and paramedics responding to
domestic violent extremist events. The department has
assessed vulnerabilities for emergency first responders and has assessed the need for firefighters and
paramedics for body protection due to increased
domestic violent extremist and terror threats.

Performance will be measured by the amount of lives
saved. Body armor will provide physical protection for
first responders to save lives and costs that are
associated with increased victims during threats,
therefore enhancing the department's ability to respond to all threats and save lives during potential terror
attacks and other emergencies.

SHSP FS Equipment
On-scene
Security,
Protection, and
Law Enforcement
Build Deployable No 25,067 25,067
IJ.09 Goal #6 Subaward 009
Fire - First Responder
Respirator Re-
Breathers
San Bernardino County Fire will use FY22 HSGP funds to
purchase respirator re-breathers for their first responders to enhance response capabilities throughout the
County.

SHSP FS Equipment
On-scene
Security,
Protection, and
Law Enforcement
Build Deployable No 108,431 108,431
IJ.09 Goal #6 Subaward 010
Fire - USAR First
Responder Shoring and
Vision Equipment
San Bernardino County Fire will use FY22 HSGP funds to
purchase shoring and vision equipment to enhance
recovery capabilities during events of domestic violent extremism and other emergencies. The department has
identified a need to build their USAR capabilities.

Equipment will be readily available for all potential
threats to save lives and costs. This project will build on USAR capabilities by providing USAR equipment for 60
communities throughout the largest geographical
county in the continental US. The equipment will allow
rescuers to enter trenches and mines more safely, once
shoring is up. This equipment will allow first responders to enter collapsed areas to search for victims of such
attacks, enhancing response capabilities and
potentially saving lives from terror and domestic violent extremist attacks, as well as other catastrophic
emergencies.

SHSP FS Equipment
Mass Search and
Rescue
Operations
Build Both No 91,757 91,757
IJ.09 Goal #6 Subaward 011
Fire - Personal
Protective Emergency
Response Equipment
Yucaipa Fire will use FY22 HSGP funds to purchase
personal protective equipment for first responders to
enhance recovery capabilities during domestic violent
extremist and other events. Yucaipa Fire has identified a need to ensure the safety of first responders when
responding to threats and recovery operations. Recent
unrest has increased the department's need to respond
to such events. Equipment will be readily available for collaborative rescue operations during countywide and
local attacks, and will allow first responders to enter threatening areas to triage victims of such attacks,
enhancing abilities to respond and save lives during
domestic extremist attacks and other catastrophic
emergencies.

SHSP FS Equipment
On-scene
Security,
Protection, and
Law Enforcement
Build Both No 15,675 15,675
IJ.02 Goal #2 Subaward 012 Law - On-Scene
Surveillance Equipment
Barstow, Chino, Chino Hills and Fontana police
departments will use FY22 HSGP funds to purchase
surveillance cameras and security enhancement
equipment for police stations and public gathering areas to enhance the protection of soft targets and crowded
spaces. These agencies have identified vulnerabilities
within their communities. Recent unrest has caused a
need to protect areas with surveillance equipment to
identify potential suspects, protecting key resources and the public. The cameras can be rapidly deployed to
provide real time information in areas of concern,
reducing damage and saving lives and costs. Video and
camera surveillance will permit agencies to screen,
search and detect threats while providing intelligence
and information with all county partners during acts of terrorism and other threats.

SHSP LE Equipment Physical Protective
Measures Build Both No 70,169 20,651 20,651 49,518 29.4% FY 2022 HSGP FMFW (Macro) v.22 2 of 6 PL Mod #2 APPRVD
Redlands Regular Meeting of 02-18-2025
131 of 228
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) IJ State
Goals
Direct /
Subaward Project Project
Title
Project
Description
Funding
Source Discipline Solution
Area
Core
Capabilities
Capability
Building
Deployable/
Shareable
Supports
Previous Award
Investment?
Total
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Total
Approved
Remaining
Balance
Percent
Expended
$2,161,778 $103,896 $103,896 $2,057,882 4.8%
IJ.08 Goal #1 Subaward 013
LE - Vehicle
Identification
Equipment
Hesperia and Victorville police departments and San
Bernardino County Sheriff will use FY22 HSGP funds to
purchase automated license plate readers (ALPRs) and
a vehicle locating system. This equipment will be used
to screen and detect emergent threats to enhance
prevention, detection, response and recovery from
terrorist and extremist activities. ALPRs will be placed in vulnerable areas identified through intelligence.

Information obtained will be shared with neighboring
jurisdictions. The vehicle locating device will be used to identify and locate terrorist/extremist suspects to reduce and prevent loss of life and critical infrastructure from terrorist activities.

SHSP LE Equipment Screening, Search,
and Detection Build Both No 115,688 115,688
IJ.03 Goal #3 Subaward 014
LE - Cybersecurity
Internet Monitoring and
Firewall Equipment
Montclair and San Bernardino police departments will use FY22 HSGP funds to purchase network security firewall
and intelligence information systems to protect against and prevent cyber terrorist attacks on existing local
government entity networks that could shut down law
enforcement systems, potentially impeding emergency
response capabilities and threatening critical
infrastructure. Cybersecurity assessments identified
weaknesses within these agencies' current networks
where outside threats could access intelligence
information, posing a threat to government and citizens.

Cyber threats cost departments significantly. This
equipment will save potential ransomware and other
costs resulting from cyber-attacks. These security systems will enhance cybersecurity by rapidly detecting threats, compromised accounts, malicious activities and
guarding networks to address vulnerabilities in local
networks to protect critical infrastructure and local
citizens.

SHSP LE Equipment Cybersecurity Build N/A No 53,757 15,958 15,958 37,799 29.6% IJ.09 Goal #6 Subaward 015
LE - First Responder
Body Armor
Accessories
Redlands PD will use FY22 HSGP funds to purchase
accessories for ballistic vests for law enforcement who respond to domestic violent extremist events and other
dangerous threats. The department has assessed
vulnerabilities for first responders and has identified the need for additional body armor accessories due to
increased threats. Performance will be measured by
the amount of lives saved. Body armor accessories will
provide physical protection for first responders to save lives and costs that are associated with such events. The ballistic body armor accessories will help protect first responders, therefore enhancing the department's
ability to respond to all threats and save lives during domestic violent extremist attacks, potential terror
attacks and other emergencies.

SHSP LE Equipment
On-scene
Security,
Protection, and
Law Enforcement
Build Deployable No 19,065 19,065
IJ.09 Goal #6 Subaward 016 LE - Logistical Support
Portable Restroom
Rialto PD will use FY22 HSGP funds to purchase a
portable restroom sanitation station for use at
command centers that are established during
emergencies such as terror attacks and at large
gatherings. The equipment will allow first responders to stay onsite during emergencies and other events where
large crowds gather to enhance operational
coordination within the city.

SHSP LE Equipment Operational
Coordination Build Both No 23,153 23,153
IJ.02 Goal #2 Subaward 017
LE - Station and Crowd
Security Enhancing
Equipment
Rialto and Yucaipa police departments will use FY22
HSGP funds to purchase police station security fencing
and portable bollards for police stations and public
gathering areas to enhance the protection of soft targets and crowded spaces and prevent terror and extremist
attacks on key resources. These agencies have identified vulnerabilities at their local stations and in public places.

There is an urgent need to protect these areas with
security equipment to protect key resources and citizens.

Station security enhancement equipment and removable
security bollards will provide physical protection to law enforcement and the public by keeping potential threats from entering vulnerable areas, protecting citizens and emergency responders from acts of terrorism.

SHSP LE Equipment Physical Protective
Measures Build Deployable No 25,710 25,710
IJ.09 Goal #6 Subaward 018 LE - CBRN Air Purifying
Masks & Canisters
Upland PD will use FY22 HSGP funds to purchase CBRN
air purifying masks and canisters for first responders to use within the city and countywide during potential
terror incidents involving poisonous chemical agents or release of toxic gasses. Outfitting first responders with masks will enhance emergency operations to save lives
during terror events and other emergencies.

SHSP LE Equipment
On-scene
Security,
Protection, and
Law Enforcement
Build Deployable No 20,118 20,118
FY 2022 HSGP FMFW (Macro) v.22 3 of 6 PL Mod #2 APPRVD
Redlands Regular Meeting of 02-18-2025
132 of 228
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) IJ State
Goals
Direct /
Subaward Project Project
Title
Project
Description
Funding
Source Discipline Solution
Area
Core
Capabilities
Capability
Building
Deployable/
Shareable
Supports
Previous Award
Investment?
Total
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Total
Approved
Remaining
Balance
Percent
Expended
$2,161,778 $103,896 $103,896 $2,057,882 4.8%
IJ.09 Goal #6 Subaward 019 LE - EOC Computers
The Town of Yucca Valley will use FY22 funds to
purchase computers for the Town's EOC. During the
pandemic, the department realized the need to
enhance their emergency operational need for
additional computers. The computers will be utilized
during emergency events such as terrorist events and
other emergencies to strengthen operational
coordination through technology and equipment.

SHSP LE Equipment Operational
Coordination Build Both FY19; IJ#9 13,137 13,137
IJ.06 Goal #4 Subaward 020
EMS - Communication
Equipment Service
and Maintenance
The Inland Counties Emergency Medical Agency
(ICEMA) will use FY22 funds to acquire cell data services on cell and satellite phones, and acquire maintenance
services on it's current communications equipment. The
services and maintenance will be purchased in
2023/2024 to strengthen communications through
technology and equipment throughout the County. This
project is an ongoing project that is funded annually by HSGP funds to allow the agency to sustain current
information and intelligence sharing capabilities with all County, State and Federal partners in response to
terror/extremist activities in a joint effort to reduce loss of life.

Emergency Communications (SCIP Goal #4).

SHSP EMG Equipment Operational
Communications Sustain Shareable FY19; IJ#4 16,531 16,531 IJ.09 Goal #6 Subaward 021
Probation - ICS
Emergency
Preparation Soft Target
Security Training
SB County Probation Department will use FY22 funds to
provide ICS training for it's staff to enhance the
department's ability to provide security for soft targets and crowded spaces during events. Staff will be taught
tactics to protect citizens and local government
agencies from threats such as terror attacks, domestic
violent extremist and other attacks. During the COVID
crisis, the department recognized vulnerabilities while safeguarding vaccination sites. It became clear that
training will enhance the department's ability to
safeguard gathering sites effectively. The department's role in emergency response is to deploy trained security from the Department Operations Center to minimize
threats. The goal is to provide effective security for key assets, Shelter Operation Compounds and other
gathering places in response to emergencies. These ICS
training courses will enhance the department's ability
provide on-scene security for such events.

SHSP LE Training
On-scene
Security,
Protection, and
Law Enforcement
Build Deployable No 104,031 104,031
IJ.07 Goal #7 Subaward 022
Public Health -
Medical Equipment
Storage Lease
SB County Public Health Department will use FY22 funds
to provide leasing space throughout the performance
period of the grant to store ventilator equipment,
prophylaxis, ADA cots, and a Shelter Operations
Compound Trailer or Incident Command Post that have
been purchased with Homeland Security Grant Program
funds. The equipment is housed in the space to
enhance medical and public health preparedness in
emergency events.

SHSP PH Equipment
Public Health,
Healthcare, and
Emergency
Medical Services
Sustain Both FY19; IJ#5 35,021 8,755 8,755 26,266 24.9% IJ.07 Goal #7 Subaward 023
Public Health -
Medical Emergency
Planning Specialist
SB County Public Health Department will use FY22 funds
for a Medical Emergency Planning Specialist to develop
Field Operation Guides (FOG)s for federally qualified
health centers that are site specific and continue to
update Biowatch and other plans to prepare and plan
for Public Health Emergencies related to terrorism and
other catastrophic events.

SHSP PH Planning
Public Health,
Healthcare, and
Emergency
Medical Services
Build N/A FY19; IJ#5 3,808 2,069 2,069 1,739 54.3%
IJ.07 Goal #7 Subaward 023
Public Health -
Medical Emergency
Planning Specialist
SB County Public Health Department will use FY22 funds
for the Medical Emergency Planning Specialist to track
HSGP equipment, schedule maintenance, and sure that
HSGP assets are deployed to remote locations so that
equipment is ready for rapid deployment during terrorist attacks and other emergencies. Equipment is placed
throughout the County, and equipment tracking is
necessary to enhance public health emergency
preparedness and response capabilities.

SHSP PH Organization
Public Health,
Healthcare, and
Emergency
Medical Services
Build N/A No $15,234 $1,969 1,969 13,265 12.93%
IJ.07 Goal #7 Subaward 024
Public Health -
Specialized
Emergency
Management Vehicle
& Maintenance
SB County Public Health Department will use FY22 HSGP
funds to purchase a Specialized Emergency
Management Vehicle to transport CBRN equipment
during terror attacks throughout the county to enhance
emergency response and recovery capabilities.

SHSP PH Equipment
Public Health,
Healthcare, and
Emergency
Medical Services
Build Shareable No 89,466 89,466
FY 2022 HSGP FMFW (Macro) v.22 4 of 6 PL Mod #2 APPRVD
Redlands Regular Meeting of 02-18-2025
133 of 228
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) IJ State
Goals
Direct /
Subaward Project Project
Title
Project
Description
Funding
Source Discipline Solution
Area
Core
Capabilities
Capability
Building
Deployable/
Shareable
Supports
Previous Award
Investment?
Total
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Total
Approved
Remaining
Balance
Percent
Expended
$2,161,778 $103,896 $103,896 $2,057,882 4.8%
IJ.06 Goal #4 Subaward 025
CONFIRE - Inland
Empire CAD Dispatch
Project
CONFIRE is the dispatch agency used throughout San
Bernardino County and desires to use FY22 HSGP funds
to build on their CAD-to-CAD project by hiring a
consultant to assess the current CAD-to-CAD program
and determine what improvements are needed, as well
as the purchase of program enhancements. This project
enhances emergency response by connecting
disparate public safety CAD systems through a hosted
interface enabling emergency communications centers
to improve interoperability, situational awareness,
resource sharing and coordination, and system
resiliency that is crucial during dynamic incidents
requiring a coordinated response with agencies across
jurisdictional boundaries during emergencies such as
terrorist attacks, mass shootings, multi-casualty
incidents, and extremist events. Emergency
Communications (SCIP Goal #3)
SHSP EMS Equipment Operational
Communications Build Shareable No 38,431 38,431
IJ.06 Goal #4 Subaward 025
CONFIRE - Inland
Empire CAD Dispatch
Project
CONFIRE is the dispatch agency used throughout San
Bernardino County and desires to use FY22 HSGP funds
to build on their CAD-to-CAD project by hiring a
consultant to assess the current CAD-to-CAD program
and determine what improvements are needed, as well
as the purchase of program enhancements. This project
enhances emergency response by connecting
disparate public safety CAD systems through a hosted
interface enabling emergency communications centers
to improve interoperability, situational awareness,
resource sharing and coordination, and system
resiliency that is crucial during dynamic incidents
requiring a coordinated response with agencies across
jurisdictional boundaries during emergencies such as
terrorist attacks, mass shootings, multi-casualty
incidents, and extremist events. Emergency
Communications (SCIP Goal #3)
SHSP EMS Organization Operational
Communications Build Shareable No $50,000 50,000
IJ.05 Goal #1 Subaward 026
County Sheriff's AVCC
System Software and
Management
The San Bernardino County Sheriff's Department will use FY22 funding to sustain system software and configuration services for a countywide regional data exchange
project used for containing useful data in terrorism
incident prevention (formerly the COPLINK system). This system allows the consolidation of data pertaining to
terrorist investigations/activities throughout the region for terrorist prevention. Where communication sharing
regarding potential terrorist activities is a weakness, the data collected in the system strengthens coordination
and communication with other participating agencies,
including the DOJ and sources in bordering states, to
reduce threats within Western regions. Providing these
services to participating agencies reduces costs for those agencies who may otherwise not have funds for such a
system. Utilizing funds granted to the County for a shared project strengthens coordination with smaller agencies
within the region and with remote agencies who would
otherwise not have the financial ability to better guard themselves against possible terror threats. This is an
ongoing project where years of data has been collected.

As more information is collected, a broad picture of
potential threats to the region is more identifiable,
building on terrorism prevention.

SHSP LE Equipment
Intelligence and
Information
Sharing
Build Shareable FY19; IJ#8 365,862 365,862
IJ.01 Goal #1 Subaward 027
County Sheriff -
Terrorism Liaison Officer
Coordinator
SB County Sheriff will use a Terrorism Liaison Officer
Coordinator to develop plans, perform community
outreach, facilitate with trainings & development of TLO.

Focusing on awareness, terrorism, suspicious activity and the communication/reporting of identifying such activities for other jurisdictions and large venue organizations for this County regional project.

SHSP LE Planning
Intelligence and
Information
Sharing
Build Shareable FY19; IJ#1 100,000 46,691 46,691 53,309 46.6% IJ.09 Goal #6 Direct 029
OES - Emergency
Operations Plan
Update
County OES will use FY22 funds to update the County's
Emergency Operations Plan (EOP) to enhance all-
hazard incident response throughout the county. OES
will hire a consultant to review the current, outdated
plan, identify areas that need updating and draft the
EOP to better prepare for threats and catastrophic
disasters such as terror attacks, domestic violent
extremist attacks and other emergencies.

SHSP EMG Planning Operational
Coordination Build Shareable No 235,000 235,000
IJ.04 Goal #6 Direct 030 OES - Emergency
Evacuation Plan
County OES will use FY22 funds to hire a consultant to
assess and draft evacuation plans throughout the County to enhance response capabilities during catastrophic
events. The County is the largest geographical County in the continental US, therefore community evacuation
needs are often changing. The consultant will evaluate
capability gaps in current plans and address those gaps to provide a more efficient and orderly evacuation
operation to better prepare for threats and catastrophic events, saving lives during terror attacks and other
emergencies where rapid evacuation is needed.

SHSP EMG Planning Operational
Coordination Build Shareable No 156,524 156,524
FY 2022 HSGP FMFW (Macro) v.22 5 of 6 PL Mod #2 APPRVD
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CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) IJ State
Goals
Direct /
Subaward Project Project
Title
Project
Description
Funding
Source Discipline Solution
Area
Core
Capabilities
Capability
Building
Deployable/
Shareable
Supports
Previous Award
Investment?
Total
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Total
Approved
Remaining
Balance
Percent
Expended
$2,161,778 $103,896 $103,896 $2,057,882 4.8%
IJ.07 Goal #7 Direct 032 Management and
Administration
SB County will use FY22 funds to administer the grant
and purchase necessary supplies for the management
of the grant. This includes monitoring and distributing grant funds to the jurisdictions within the operational area that receive grant funds through the program to
enhance multi-jurisdictional coordination.

SHSP GA M&A Planning Sustain N/A FY19; IJ#9 108,088 7,803 7,803 100,285 7.2% IJ.06 Goal #4 Subaward 034 LE - Portable Radios
Ontario police departments will use FY22 HSGP funds to
enhance communication capabilities during
emergency response such as terrorist events, domestic
extremist events, mass casualty events and other
emergencies requiring police response . (SCIP Goal #3) SHSP LE Equipment Operational
Communications Build Both No 38,293 38,293
IJ.09 Goal #6 Subaward 035 LE - Rapid Force Entry
Door Ram
Fontana PD will use FY22 HSGP funds to purchase a door
ram for rapid forced entry by tactical teams and first
responders. The equipment will be used to assist in
apprehending terror suspects throughout the city to
enhance jurisdictional response capabilities.

SHSP LE Equipment Operational
Coordination Build Both No 700 700
IJ.09 Goal #6 Subaward 036 LE - Crime Scene Tent
& Cameras
Fontana PD will use FY22 HSGP funds to purchase a
crime scene tent and field evidence cameras to
preserve the integrity of crime scenes in relation to terror and other investigations throughout the city to enhance logistical support.

SHSP LE Equipment
Logistics and
Supply Chain
Management
Build Both No 23,505 23,505
IJ.07 Goal #7 Subaward 037
Public Health -
Emergency
Preparedness Kits
SB County Public Health Department will use FY22 HSGP
funds to purchase emergency preparedness kits for all
public health employees to be kept at the workplace
to ensure that staff is prepared for terror events and
other emergencies. Providing kits to staff will allow
employees to effectively respond while activated
during large scale emergencies throughout the County
to enhance response and recovery capabilities.

SHSP PH Equipment
Public Health,
Healthcare, and
Emergency
Medical Services
Build Both No 5,000 5,000
IJ.09 Goal #6 Subaward 038
LE - Specialized
Emergency
Management Vehicle
Rancho Cucamonga Law will use FY22 HSGP funds to
purchase a Specialized Emergency Management
Vehicle to transport triage supplies and victims of
possible terror attacks and other emergencies. The
vehicle will be positioned at the Victoria Gardens
outdoor mall for immediate response during
emergencies at the location to enhance response
capabilities.

SHSP LE Equipment Operational
Coordination Build Both No 28,165 28,165
IJ.09 Goal #6 Subaward 039 LE - Incident
Command Equipment
Rancho Cucamonga Law will use FY22 HSGP funds to
purchase generators, a generator cart and mobile
balloon lights for incident command posts in response
to terror attacks and other emergencies. The generators, cart and lights will increase the City's ability to respond to emergencies and enhance response capabilities.

SHSP LE Equipment Operational
Coordination Build Both No 4,880 4,880
IJ.09 Goal #6 Subaward 040 Fire - Emergency
Response Drone
Redlands Fire will use FY22 HSGP funds to purchase a
drone to utilize within the operational area during terror threats and other emergencies. The drone will allow the department to assess emergency situations without
putting first responders at risk to enhance response
capabilities.

SHSP FS Equipment Operational
Coordination Build Both No 17,393 17,393
FY 2022 HSGP FMFW (Macro) v.22 6 of 6 PL Mod #2 APPRVD
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D
ATE OF REQUEST:

A
n additional appropriation is hereby requested as follows:

Department:

JUSTIFICATION:

Requested By:

Recommended By Finance Director: Recommended:

Yes No Signed
Comments: Approved by City Council:

Date:

Signed:

City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$
-
$
-
TR
ANSACTION NO:

ACCOUNTING PERIOD:

A
ccount Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) AmountAccount Description Orgkey Object Code Department Head
City Manager
CIT

Y OF REDLANDS
R

EQUEST FOR ADDITIONAL APPROPRIATION
FINAN

CE USE ONLY
P
age 1 of 1
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City Council Meeting H. 1.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Summary of City Council and Planning Commission Training Related to Roles and Responsibilities in Land Use Decision-Making (Council Member Tejeda)
MOTION:

I move to receive and file the report.

DISCUSSION:

Introduction:

On October 8, 2024, the City Council and the Planning Commission held a joint training session to review their respective roles and responsibilities with respect to land use project reviews and decision-making. The training was conducted by Todd Leishman of Best, Best & Krieger. Council Member Tejeda has asked that a summary of that training be presented to the City Council for the benefit of the community.

Training Summary:

A. Responsibilities of the City Council and the Planning Commission In Land Use Decisions.

The training began by describing the responsibilities of the City Council and the Planning Commission in land use decisions:

City Council
: The City Council is the legislative body of the City. The Council adopts the general plan and makes laws related to land use and zoning. It is also the reviewing body for appeals of Planning Commission decisions.

1. Planning Commission
: The Planning Commission is the “planning agency”2.

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Planning Commission: The Planning Commission is the “planning agency” for the City. It prepares, reviews and recommends to the City Council revisions to legislation, such as the general plan and zoning code, and implements the general plan and zoning code in its review of project applications. It also serves in a “quasi-adjudicatory” role in reviewing and deciding discretionary land use applications for Conditional Use Permits (“CUPs”), Variances, Site Plans, and other discretionary actions as designated by City ordinance.

2. B. Legislative Decisions
When the Planning Commission acts in a legislative role, it is recommending changes to land use rules and policies, such as changes to the general plan and the zoning code (i.e., Title 18 of the Redlands Municipal Code) which has impacts city-wide. For legislative decisions, the Planning Commission's authority is only advisory; meaning, that the Planning Commission makes recommendations to the City Council regarding changes to land use rules and policies, with the Council making the final decision. Since changes to land use laws have widespread impacts to property rights, a public hearing is required to allow members of the public to give the Planning Commission and the City Council their input on such changes before a decision is made.

C. Quasi-Adjudicative Decisions
When the Planning Commission (or the City Council on appeal) acts in a “quasi-adjudicatory” role, it is acting as “judge” applying the City’s existing land use standards to a property owner’s request to use their property or business in a certain way. The task of the Planning Commission is to determine whether the proposed use complies with the City’s current general plan and zoning laws and standards. For example, if a property owner or business applies for a Conditional Use Permit (CUP), the Planning Commission’s role is to determine if the proposed use meets the CUP standards (or “findings” discussed in more detail below) in the zoning code to grant (or not grant) a CUP. As “judge”, Commissioners must make decisions based on what the rules are today.

Changes to such rules must go through the legislative process and are applied prospectively.

When the Planning Commission is acting in a quasi-adjudicatory role, it must satisfy certain standards for fairness which we call “due process”. The basic rule of due process is very simply stated: Before government deprives a person of a protected interest in his/her property, that person must be given reasonable notice of the action and a reasonable opportunity to be heard These standards require, for example, that the property owner or business applying for the CUP be heard and given an opportunity to present his or her case before the Planning Commission in a noticed hearing.

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The Planning Commission has final approval authority for decisions involving CUPs, Variances, Site Plans and other discretionary permits as designated to the Planning Commission under the zoning code. This means that when the Planning Commission is acting in a "quasi-adjudicatory" role, the Planning Commission's decision is final, unless appealed or called for review to the City Council.

D. Findings
When acting in a quasi-adjudicatory role, the decision of the Planning Commission (or the City Council on appeal) on CUPs, Variances and Site Plans must be based on the established standards or criteria that are set forth in the zoning code. Using these standards, the Planning Commission must adopt written “findings” to support its decision. Findings are written explanations of why—legally and factually—the Planning Commission made a particular decision. Findings provide the analysis on how the Planning Commission weighed and applied the evidence presented to reach its final conclusion.

For example:

Finding

"The proposed project must comply with the development standards in the zoning code."

Anaysis
"The proposed project has a peak height of 32 feet above grade. Under section 15.34.020, the maximum height limit for his zone and this property is 30 feet. Therefore, the project does not comply with the maximum height limit in the zoning code."
The Planning Commission must weigh the evidence presented during the hearing and consider the following:

Was the evidence or testimony relevant to the findings
Was the evidence or testimony based on hearsay or opinion rather than based on facts as demonstrated with evidence
Does the evidence support all the findings and approval of the application Is there enough evidence presented to establish that one or more of the findings cannot be met
Findings must be supported by evidence that was presented to the Planning Commission (or the Council on appeal) during the hearing (i.e., testimony, reports, environmental documents, etc.) and should not contain unsupported or speculative statements. If all the findings can be met based on the evidence, the Planning Commission must approve the permit. If the evidence presented establishes that one or more of the findings cannot be met, the Planning Commission must deny the permit. The Planning Commission’s decision must be based on substantial evidence in light of the whole record.

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E. Best Practices for Quasi-Adjudicatory Decision-Making Avoid Bias1.

If a Planning Commissioner (or Council Member on appeal) is "biased," in the legal sense, a hearing before him or her would violate due process because the decision-maker cannot reasonably be expected to render a fair decision on the evidence because either his or her mind is wholly made up before the hearing or presentation of the evidence or he or she is improperly swayed by some personal interest or prejudice with respect to the matter. Bias of a decision-maker requires a Commissioner to abstain from the decision.

Some examples of actual bias that would warrant abstention:

A Planning Commissioner or Council Member has a personal stake in the outcome of the matter;
A Planning Commission or Council Member has some “personal embroilment” with the applicant or personal animus against the applicant; A Planning Commissioner or Council Member makes statements before the meeting or before the close of a hearing that suggest the Commissioner or Council Member’s mind is made up.

A Planning Commissioner or the Council Member for other reasons feels that he/she cannot be fair.

2. Ex Parte Communications

When one party to a dispute contacts a decision-maker outside the presence of another, that contact is known as an "ex parte" communication. In the context of land use, ex parte communications can occur when a permit applicant or a member of the public contacts a Planning Commissioner(s) (or a Council Member(s) on appeal) to discuss, provide information about, or lobby in favor or against a permit application. Similar issues arise when Commissioners or Council Members glean relevant information about a permit application outside the hearing by visiting the subject property.

While ex parte communications are not illegal in and of themselves, they are nonetheless legally risky. First, a Planning Commissioner or Council Member’s off-the-record discussions can lead to the fact or appearance of prejudgment of a quasi-adjudicatory decision. Second, off-the-record discussions which later come to light can create an appearance of unfairness to the affected parties.

Third, ex parte communications interfere with the process where the decision must be based on the evidence adduced at the hearing
and to which the
affected parties had an opportunity to respond to the evidence presented. Based on these concerns, the general advice is to avoid ex parte contacts.

Sometimes, though, ex parte communications with the applicant or constituents are unavoidable. If a Planning Commissioner (or a Council Member on appeal) receives relevant information about a quasi-adjudicatory matter during a meeting Redlands Regular Meeting of 02-18-2025
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with the applicant or a constituent or from a site visit or otherwise outside the hearing, the Commissioner or Council Member should state those facts at the beginning of the hearing. This allows the affected parties to respond to the information, give relevant background and, sometimes, correct erroneous information.

F. California Environmental Quality Act (CEQA)
The training also addressed when an Environmental Impact Report (EIR) is required for a project. An EIR is a detailed report written by the lead agency (the City in most cases) describing and analyzing the significant environmental effects of a proposed project, identifying alternatives and discussing ways to reduce or avoid the possible environmental impacts. An EIR is prepared when the lead agency finds “substantial evidence” that the project may have a significant effect on the environment. When there is no substantial evidence in the initial study or other evidence in the record of a significant effect on the environment, the City cannot require an EIR. In these cases, the lead agency may determine that either a negative declaration or a mitigated negative declaration may apply to the project.

SUBMITTED BY:

Eddie Tejeda, Council Member
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
Janice McConnell, Assistant City Manager
PREPARED BY:

Yvette M. Abich Garcia, City Attorney
Attachments
A. Power Point Presentation of City Council-Planning Commission Joint Training Redlands Regular Meeting of 02-18-2025
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BBKLAW.COM October 8, 2024© 2024 Best Best & Krieger LLP Roles & Responsibilities in
Project Review
Joint-training for Redlands Planning Commission and Council October 2024
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Agenda

1. PC Roles

2. Adjudicative – Deciding

3. Legislative – Advising

4. Making Findings

5. Addressing Opposition

6. Role in CEQA

7. Considerations Before Denying

8. Q&A
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Planning Commission Roles
• ~ Council (legislative body of the city)
• “Planning Agency” (RMC 2.36.010).
• With “powers and dsuties”
 “provided for such agencies by the general laws of the State” (RMC 2.36.040)  Centers on GP. Prepare, review, revise; implement (e.g., administration of SPs and zoning and subdivision ordinances); annual review of CIP for consistency with; promote public interest in; advise re implementation; promote coordination of with other agencies. (GC 65103.)  CUPs, Variances. Serves as board of zoning adjustment and zoning administrator (deciding CUPs, variances), unless ordinance says otherwise. (GC 65904.)  “provided by City ordinance” (RMC 2.36.040)
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Planning Commission Roles
Limited to:
• CUP
• Var
• Site Plan Approval
• GP
• ZC
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Planning Commission Roles
Limited to:
• CUP
• Var
• Site Plan Approval
• GP
• ZC
5 Adjudicative (Quasi) – Approval Authority
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Planning Commission Roles
Limited to:
• CUP
• Var
• Site Plan Approval
• GP
• ZC
6 Legislative – Advisory only
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Adjudicative
Sit as “judge”
Unbiased! … or violates Due Process (Woody’s Wharf)
NOT role to introduce, gather, present evidence
• Ex parte communications: Must report at beginning
• BUT be careful: might indicate bias
As “judge” must decide based on:

What rules are today (not what we want them to be)
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Legislative
PC advises the Council … makes a recommendation
Legislative changes (changes to rules):
• only through legislative process
• not through a project-application approval
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Findings
Must make decisions based on FINDINGS
• of FACT
• Must explain — with facts
• Why met / not met
• Weigh evidence
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Findings – cont’d
10 • Substantive! Not just reciting (restating) law. No conclusory statements.
• Explain why consistent.
• Provide specific examples of policies that are supported by and consistent with the project.

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Findings – Substantive
11 Not this:
“The proposed development is consistent with the City's General Plan.” Redlands Regular Meeting of 02-18-2025
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Findings – Substantive
12 But this:
“The proposed development is consistent with the City's General Plan. The Land Use Element of the General Plan designates the site for Low Density Residential Development with a density of up to 5 dwelling units per acre. The proposed development is designed to provide dwelling units in a low density residential setting at no more than 4 dwelling units per acre. Therefore the proposed development is consistent with the Land Use Element of the General Plan.

Moreover, the proposed project is also consistent with other elements of the General Plan because it promotes the following goals and policies:
• Housing Element Policy 1.1: Promote diverse housing opportunities. The proposed development seeks to establish a low density, single family housing development to increase such housing opportunities in the area. • Conservation Element Policy 3.3: Promote the use of alternative construction materials. The developer’s proposed development plans indicate that a variety of alternative building materials will be used, including aluminum and recycled wood products. Moreover, each unit will be constructed to meet state energy efficiency requirements.”
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Findings - Substantive
But this:
“The proposed project has a peak height of
32 feet above grade. Under section

15.34.020, the maximum height limit for this
zone and this property is 30 feet. Therefore,
the project does not comply with the
maximum height limit.”
13 Not this:
“The proposed project does not comply
with development standards in the zoning
code.”
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Findings - Examples
But this:
“The project is consistent with Policy 2.2.8 of the
General Plan because it incorporates San Luis
Creek into the common area and incorporates
“greenbelt” designs into the project by
permanently preserving open space buffers
around the development site.”
14 Not this:
“The project is consistent with Policy 2.2.8
of the General Plan.”
Or even
“The project is consistent with Policy 2.2.8
of the General Plan because it preserves
and incorporates natural features as
amenities.”
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Findings – Definitive
15 • Take a position. Not “wishy-washy.”
• Certain, exact, unambiguous.

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Findings - Definitive
But this:
“Legally sufficient: “The required dedication
of land for the bike path could potentially
offsets the traffic demand generated by the
project.”
16 Not this:
“Not legally sufficient: “The required
dedication of land for the bike path could
potentially offset the traffic demand
generated by the project.”
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Findings – Timing
17 Timing:
• Ideal: During deliberation
• Best: refer to pre-drafted findings in staff report.
• If decision differs from staff recommendation, continue and give direction on findings to adopt in future
• If must act, take time to identify reasons and review each finding.

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Weighing Evidence
• Relevance
• Hearsay
• Anecdotal (opinion) vs demonstrated w/ evidence
Ex.
 Public testimony that a project will generate significant traffic vs. traffic study that shows less than significant
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Managing Opposition
• When findings met to approve, must approve
 Otherwise: arbitrary and capricious
• Managing public opposition when findings met to approve —  Rule of Law
 Respect for Facts, Evidence
 Process for changing rules: Legislative
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CEQA
• Role: Make fact-based findings and recommendations
• Not political
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CEQA
(a) "Substantial evidence" as used in these guidelines means enough relevant information and reasonable inferences from this information that a fair argument can be made to support a conclusion, even though other conclusions might also be reached. Whether a fair argument can be made that the project may have a significant effect on the environment is to be determined by examining the whole record before the lead agency. Argument, speculation, unsubstantiated opinion or narrative, evidence which is clearly erroneous or inaccurate, or evidence of social or economic impacts which do not contribute to or are not caused by physical impacts on the environment does not constitute substantial evidence.
(b) Substantial evidence shall include facts, reasonable assumptions predicated upon facts, and expert opinion supported by facts.

Cal. Code Regs. Tit. 14, § 15384
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CEQA
Significant effect:
• Judgment call, requiring “careful judgment … based to the extent possible on scientific and factual data.”
(14 Cal Code Regs §15064(b)(1).)
• Based on agency’s own threshold of significance. Established, reasonable. (Rominger v County of Colusa(2014) 229 CA4th 690.)
• Even if significant under another recognized standard. (Cits. for Responsible Equitable Envt’l Dev. v Chula Vista(2011) 197 CA4th 327.) 22 Redlands Regular Meeting of 02-18-2025
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CEQA
Threshold of significance:
• “identifiable quantitative, qualitative or performance level of a particular environmental effect …”
(14 Cal Code Regs §15064.7(a).)
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CEQA
But note:
• Thresholds of significance not conclusive;
do not excuse the lead agency from considering substantial evidence that a significant impact may occur despite
compliance with the applicable threshold.
(14 Cal Code Regs §15064(b)(2).)
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CEQA
Require an EIR? Must vs may
Must?
• “whenever substantial evidence in the record supports a fair argument that a project may have a significant effect on the environment”
• No EIR – only if no substantial evidence in the initial study or elsewhere in the record of a significant effect on the environment. (ND, MND) 25 Redlands Regular Meeting of 02-18-2025
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CEQA
Addendum
• No subsequent or supplemental EIR may be required unless:
 Substantial changes in project that require major revisions of EIR.  Substantial changes in circumstances that require major revisions of EIR.
 New information, not known and could not have been known. (Pub. Res. Code § 21166; State CEQA Guidelines § 15162.) 26 Redlands Regular Meeting of 02-18-2025
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CEQA
May?
• City not allowed to require EIR if no substantial evidence of unanalyzed impacts
• Speculative lay opinion on technical issues is not “substantial evidence”  Regardless of quantity
• Prejudicial abuse of discretion to require EIR when substantial evidence demonstrated project exempt (no new unanalyzed impact)
Hilltop Group, Inc. v. County of San Diego (2024) 99 Cal.App.5th 890 27 Redlands Regular Meeting of 02-18-2025
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Considerations Before Denying Project
• “Can this project be re-designed or modified to comply?” • “Do existing conditions mitigate concerns?”
• “Would additional conditions make it approvable under findings?” • “Does the PC or council just need additional information to decide?” • “Are concerns with the project better addressed through legislative change?”
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BBKLAW.COM © 2024 Best Best & Krieger LLP
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Questions?
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City Council Meeting H. 2.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Presentation by Southern California Edison's Government Relations Manager, Mark Cloud, regarding wildfire mitigation efforts (City Manager Duggan)
DISCUSSION:

For this evening's City Council meeting, Southern California Edison's Government Relations Manager, Mark Cloud, will provide an overview of the SCE's wildfire mitigation efforts.

Attachments
Wildfire Mitigation 2025
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Southern California Edison
Wildfire Mitigation
February 2025
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About Us
Founded in 1909
Serves 15 million people across
50,000 square miles
One of the largest electric utilities in
the U.S.

Operates under the regulatory
compact
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Our Role
Provides electricity to Central,
Coastal, and Southern California
Focus on grid modernization and
clean energy
Over 40% of electricity comes from
carbon-free sources
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Regulation
California Public Utilities Commission
(CPUC) – Oversees rates & services
California Energy Commission (CEC) –
Energy policy & planning
Federal Energy Regulatory Commission
(FERC) – Regulates interstate electricity
transmission
CA Legislature
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Energy Transition
Fossil fuels >>> renewable energy
Drivers: climate change, policy,
technology
100% Clean Energy by 2045 (SB 100)
Infrastructure
Reliability & resilience
Customer incentives
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Wildfire-Related
Regulations
• SB 901 (2018): Requires utilities to
invest in wildfire prevention
• AB 1054 (2019): Creates a wildfire
insurance fund for utilities
• CPUC Wildfire Mitigation Plans:

Requires annual safety updates
from utilities
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California’s Wildfire
Issue
• Hotter, drier conditions lead to
longer fire seasons
• Dry landscapes increase fire risk
• Strong winds can spread fires
rapidly
• Urban-Wildland Interface: More
homes built in fire-prone areas
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SCE’s Wildfire
Mitigation Efforts
• Grid hardening & fire prevention
• Vegetation management around
power lines
• New technologies to detect fire
risks
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Grid Hardening
• Replacing bare power lines with
covered conductors
• Installing utility poles resistant to
wind & fire
• Expanding undergrounding of high-
risk power lines
• New technology
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Advanced Technology
for Fire Prevention
• Weather monitoring systems to
track fire risk
• High-definition cameras & drones
for real-time monitoring
• Fast-acting circuit breakers to
prevent sparks
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Public Safety Power
Shutoffs
• Planned power shutoffs during
extreme fire weather
• Goal: Prevent power lines from
sparking wildfires
• Factors include: high winds, low
humidity, dry vegetation
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Emergency Operations
Center
• Coordinates emergency activity
• Monitors infrastructure
• Enhances communication
• PSPS nerve center
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Community Resource
Centers
• Support customers during PSPS
and large events
• Includes information, light snacks,
and resiliency kits, and phone
charging
• Offers in-language support and
accommodates customers with
disabilities or other access and
functional needs
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Resources
• Portable Power Station – up to five $150
rebates per active service account for
those in Tier 2 or Tier 3 high fire risk area
• Portable generators – $200-$600 rebate
for those in Tier 2 or Tier 3 high fire risk
area
• Self-Generation Incentives – Rebates and
incentives to eligible residential and
business customers who generate their
own power.
• Microgrid solutions - Recommended for
businesses wishing to continue
operations during a power outage or
PSPS.

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• SCE’s Commitment: Wildfire
prevention & grid safety
• Your Role: Prepare, stay informed,
and use SCE resources
• Next Steps: Visit SCE’s wildfire
safety website & sign up for alerts
Conclusion
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City Council Meeting H. 3.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Annual Report of the Human Relations Commission by Commission Chair Ken Ford (Human Resources/Risk Management Director Meteau)
DISCUSSION:

For this evening's City Council, Commission Chair Ken Ford will be presenting the Human Relations Commission's Annual Report.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
PREPARED BY:

Sarah Redinger, Human Resources Analyst
Attachments
2025 Annual HRC Report
Redlands Regular Meeting of 02-18-2025
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2024 Annual Report from Human Relations Commission Chairperson Kenneth Ford:

This has been a very tough year with turnovers and commissioners being gone. Meetings had to be rescheduled or canceled because of a lack of quorum. However, we were able to accomplish some things, such as our health and wellness fair. The attendance wasn't what we were hoping for, but we had a great turnout of vendors, and we accomplished what we set out to do, providing the community with various resources for their health and mental wellness.

We were able to meet with the City Manager, Charlie Duggan, to go over some ideas and get some clariﬁcation on ideas for the upcoming year, such as our Run Around Redlands.

Our commissioner Roop Goyal did a presentation on the genocide of Hindus and other religious minorities in Bangladesh and prepared the proclamation condemning those actions. We will be presenting the proclamation to the city council upon further clariﬁcation.

Kenneth Ford was re-elected as chairperson, Julie Houston was elected vice chairperson, Vanessa Aranda was elected secretary, and Alicia Gyllenhammer was elected treasurer. We have several projects we hope to expand on in 2025 as we get more clariﬁcation, and they will be presented to the city council. Some of those include the aforementioned Run Around Redlands, collaborating with other community groups, celebrating various cultural holidays, and presenting various workshops of interest in the community.

With our current slate of commissioners, I believe we have a fantastic group that believes in the mission of serving their community and we are looking forward to a very successful 2025 year.

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City Council Meeting I. 1.

DATE: 02/18/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the Non-Professional Services Agreement with EverFence Corporation for the Water Facilities Security Fencing Installation Project for an amount not-to-exceed $2,239,918.85 and determination that this action is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that the City Council determine approval of a Non-Professional Services Agreement with EverFence Corporation is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act; and

1. I move that the City Council approve the Security Fencing Installation Project plans and specifications, and approve a Non-Professional Services Agreement with EverFence Corporation.

2. RECOMMENDATION:

Staff recommends that City Council determine approval of a Non-Professional Services Agreement with EverFence Corporation is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends City Council approve the Water Facilities Security Fencing Installation Project plans and specifications and approve a Non-Professional Services Agreement with EverFence Corporation for an amount not-to-exceed $2,239,918.85.

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DISCUSSION:

Carollo Engineers, Inc. recently completed a Risk and Resilience Assessment (RRA) and prepared an Emergency Response Plan (ERP) for the City's water utility infrastructure in accordance with requirements mandated by the America Water Infrastructure Act of 2018 (AWIA). The goal of the RRA was to identify potential security threats and opportunities to improve defense strategies. The RRA recommends the installation of perimeter security fencing at all water treatment facilities and groundwater well sites to enhance the physical security of the City's most critical water infrastructure assets.

MUED staff developed construction plans and specifications to replace chain link fencing with metal security fencing and issued a Request for Bids in early December 2024. Bid items associated with the replacement of perimeter fencing at the Hinckley and Tate Water Treatment Plants, Highland Avenue and Texas Street Reservoir sites were included in the base bid. Similar items associated with the replacement of perimeter fencing at the other water facilities were consolidated into five (5) alternate bid items as shown below:

Alternate Bid #1: Lugonia Well #6 and Maguet Well sites Alternate Bid #2: Airport Well #1 and Airport Well #2 sites Alternate Bid #3: East Lugonia Well #3 and Muni Well sites Alternate Bid #4: North Orange Street Well #1 and #2 sites Alternate Bid #5: Orange Street Well site
Bids were received from the following twelve (12) companies prior to the January 9, 2025, submittal deadline:

Bidder * Total Bid Amount

1. EverFence Corporation, Orange, CA ** $2,239,918.85

2. Country Estate Fence, Co., Corona, CA ** $2,322,755.99

3. Fencecorp, Inc. Riverside, CA $2,676,881.00

4. Ferreira Construction, Co., Rancho, CA ** $2,556,698.85

5. Econo Fence, Inc., Riverside, CA $2,634,276.00

6. Bedrock Group, Inc., La Canda, CA ** $2,704,235.00

7. AB Fence Company, Inc., Beaumont, CA $2,917,829.00

8. Red Hawk Services, Inc., Perris, CA ** $2,866,572.50

9. KCB Towers, Inc., Banning, CA ** $2,598,385.00

10. Doug Nielsen Construction, Inc., Riverside, CA ** $2,695,549.00

11. J & A Fence, Azusa, CA ** $2,856,768.22

12. Valley Cities Gonzales Fence, Norco, CA ** $4,107,105.00 * Bidders are sorted by the base bid amount from lowest to highest to be consistent with the City Clerk's Redlands Regular Meeting of 02-18-2025
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* Bidders are sorted by the base bid amount from lowest to highest to be consistent with the City Clerk's Report. The total bid amount includes the base bid plus alternative bids #1 through #5. ** An arithmetic error was made in the bid proposal. The total bid amount was corrected and highlighted in the attached Bid Analysis to identify arithmetic errors, but did not affect ranking based on base bid.

Following a comprehensive review and analysis, staff determined that EverFence Corporation is the lowest responsive bidder. Staff recommends City Council approval of a Non-Professional Services Agreement with EverFence Corporation for a not-to-exceed amount of $2,239,918.85.

Approval of the Non-Professional Services Agreement with EverFence Corporation is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act since the proposed action does not have the potential to cause any significant environmental impact.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
Paul Mariscal, Water Utility Manager
PREPARED BY:

Goutam K. Dobey, City Engineer
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Fiscal Impact
Fiscal Year: FY 24/25
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Account No.: 501910
Discussion:

There is no fiscal impact associated with this action. The cost for this project is included in the FY 24/25 MUED budget.

Attachments
A. EverFence Non-Professional Service Agreement
B. Bid Opening Report
C. Bid Analysis
D. Location Map
E. Project Plans & Specifications
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NPS-2.2 (2/22)
I:\cmo\Agreements\EverFence_FY25-0021.doc
1 AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS
This agreement for the provision of supplying and installation of metal security fencing for the water facilities (“Agreement”) is made and entered in this 18th day of February 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City ”) and EverFence Corporation (“Contractor”), a Delaware corporation. City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform supplying and installation of metal security fencing for the water faciliti es services for City (the “Services”). The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – RESPONSIBILITIES OF CONTRACTOR

2.1 Contractor shall comply with all applicable federal, state and local laws and regulations in the performance of the Services including, but not limited, to all applicable Labor Code and prevailing wage laws and non -discrimination laws, including the Americans with Disabilities Act. Pursuant to Labor Code section 1773.2, copies of the prevailing rates of per diem wages as determined by the Director of the California Department of Industrial Relations for each craft, classification or type of worker needed to undertake the Services are on file at City’s Municipal Utilities and Engineering Department, located at the Civic Center, 35 Cajon Street, Suite 15A (Mailing: P.O. Box 3005), Redlands, California 92373.

2.2 Contractor acknowledges that if it violates the Labor Code provisions relating to prevailing wages that City may enforce such provisions by withholding payments to Contractor or its subcontractors pursuant to Labor Code section 1771.6.

2.3 If Contractor executes an agreement with a subcontractor to perform any portion of the Services, Contractor shall comply with Labor Code sections 1775 and 1777.7, and shall provide the subcontractor with copies of the provisions of Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor acknowledges that the statutory provisions establishing penalties for failure to comply with state wage and hour laws and to pay prevailing wages may be enforced by City pursuant to Labor Code sections 1775 and 1813.

2.4 Contractor and its subcontractors shall comply with the provisions of Labor Code section 1776 regarding payroll records maintenance, certifications, retention and inspection.

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I:\cmo\Agreements\EverFence_FY25-0021.doc
2 2.5 Contractor acknowledges that eight (8) hours constitutes a legal day’s work pursuant to Labor Code section 1810.

2.6 Contractor shall comply with the provisions of Labor Code section 1777.5 as to apprenticeships, and Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815.

2.7 Pursuant to Public Contract Code section 7103.5(b), Contractor offers and agrees to assign to City all rights, title and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. section 15) or under the Cartwright Act (Chapter 2 (commencing with section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, goods or materials pursuant to this Agreement.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates John R. Harris, Municipal Utilities and Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The Services shall commence as of the Effective Date of this Agreement. Contractor shall perform and complete the Services in a prompt and diligent manner.

4.2 Contractor shall complete the Services by June 30, 2026 , unless the Services are earlier terminated as permitted herein.

4.3 Contractor shall furnish a labor and material bond in the form attached hereto as Exhibit “B,” which is attached hereto and incorporated herein by this reference, in an amount equal to one hundred percent (100%) of the total compensation to be paid to Contractor pursuant to this Agreement.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 Compensation: Total compensation for Contractor’s performance of the Services shall be in the amount of two million two hundred thirty -nine thousand nine hundred eighteen dollars and eighty-five cents ($2,239,918.85). City shall pay Contractor in accordance with Exhibit “C” titled “ Price and Fee Bid ,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent Redlands Regular Meeting of 02-18-2025
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I:\cmo\Agreements\EverFence_FY25-0021.doc
3 and by whom. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk Matthew Sivewright, CEO
City of Redlands EverFence Corporation
35 Cajon Street 204 W. Carleton Ave., Suite A
P.O. Box 3005 (mailing) Orange, CA 92867
Redlands, CA 92373 [email protected]
[email protected] (949) 292-2993
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor. Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self -insurance maintained by City.

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I:\cmo\Agreements\EverFence_FY25-0021.doc
4 C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non -owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self-insurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.

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5 ARTICLE 8 – GENERAL CONSIDERATIONS

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (i) no amount shall be allowed for anticipated profit or unperformed Services, and (ii) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, an y Redlands Regular Meeting of 02-18-2025
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6 amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS EVERFENCE CORPORATION

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Matthew Sivewright, CEO

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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7 EXHIBIT "A"

SCOPE OF SERVICES

A. The Contractor shall make all measurements and determine all quantities and amounts of work done under the Contract and in accordance with the bid schedule.

At the time measurements are made for quantity determinations, the City’s representative shall be present to verify such measurements.

B. No measurement and payment will be made for:

1. Work performed or materials placed outside the lines indicated in construction plans or outside the scope of work as established by the City, the construction plans, and the bid documents;

2. Materials wasted, used, or disposed of in a manner not called for under the Contract;

3. Rejected materials including material rejected after it has been placed if the rejection is due to the Contractor’s failure to comply with the provisions of the Contract;

4. Hauling and disposing of rejected materials (as referenced in item 3 above);

5. Materials on hand after completion of the work;

6. Materials, labor, appurtenances, and other items incidental to the work and required to complete the work and render it operational;

7. Incidental repair of disturbed landscaping, backfill around concrete, and sprinkler repair associated with concrete construction;

8. Any other work or material when payment is contrary to any provision of the contract;

9. Any work not included on the bid schedule unless approved through the change order process.

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I:\cmo\Agreements\EverFence_FY25-0021.doc
8 EXHIBIT "B"

LABOR AND MATERIAL BOND

Whereas, the City of Redlands, State of California, and EverFence Corporation (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to supplying and installation of metal security fencing for the water facilities (the “Work”), which said agreement, dated February 18, 2025, and titled as “Agreement to Perform Non-Professional Services for Improvement to Public Builds and Grounds” is hereby referred to and made a part hereof; and

Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of two million two hundred thirty -nine thousand nine hundred seventeen dollars and seventy -five cents ($2,239,917.75 ) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.

In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2025.

(SEAL) (SEAL)

EverFence Corporation (Surety)
BY:
(Signature) (Signature)

Address:
_______________________________________
________________________________________

(Seal & Notarial Acknowledgment of Surety) Telephone( ) ___________________________

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9 EXHIBIT “C”

Price and Fee Bid

Unit Price Item Price

BASE BID
1 Bonding LS 1 47,764.00$ 47,764.00$
2 Traffic Control & Permits LS 1 6,000.00$ 6,000.00$ 3 HINCKLE Y WATE R TRE ATME NT PLANT
3a Remove & Dispose - Chain Link Fencing LF 2,750 9.90$ 27,225.00$ 3b Remove & Dispose - Double Swing Gates EA 2 981.00$ 1,962.00$ 3c Remove & Dispose - Sliding Gate EA 1 1,962.00$ 1,962.00$ 3d Remove & Dispose - Single Swing Gates EA 1 981.00$ 981.00$ 3e Install - Security Fencing LF 2,750 198.26$ 545,215.00$ 3f Install - Double Swing Security Gates EA 2 11,342.00$ 22,684.00$ 3g Install - Sliding Security Gates EA 1 29,855.10$ 29,855.10$ 3h Install - Single Swing Security Gates EA 1 5,357.35$ 5,357.35$ 4 TATE WATE R TRE ATME NT PLANT
4a Remove & Dispose - Chain Link Fencing LF 1,050 14.42$ 15,141.00$ 4b Remove & Dispose - Double Swing Gates EA 1 2,507.00$ 2,507.00$ 4c Remove & Dispose - Damaged Security Fence Panels EA 15 298.00$ 4,470.00$ 4d Install - Security Fencing LF 1,050 212.00$ 222,600.00$ 4e Install - Double Swing Security Gates EA 1 11,975.83$ 11,975.83$ 4g Install - Single Swing Security Gates EA 1 5,316.45$ 5,316.45$ 4h Install - Security Fence Panels EA 15 1,431.00$ 21,465.00$ 4i Supply - Spare Security Fencing Panels EA 2 312.00$ 624.00$ 4j Supply - Spare Metal Posts EA 4 126.00$ 504.00$ 5 HIGHLAND AVE NUE WATE R COMPLE X (HAWC)
5a Remove & Dispose - Chain Link Fencing LF 990 18.06$ 17,879.40$ 5b Remove & Dispose - Double Swing Gates EA 3 1,853.00$ 5,559.00$ 5c Remove & Dispose - Rolling Gate EA 1 2,507.00$ 2,507.00$ 5d Install - Security Fencing LF 990 206.95$ 204,880.50$ 5e Install - Double Swing Security Gates EA 2 10,695.08$ 21,390.16$ 5g Install - Rolling Security Gate EA 1 25,876.60$ 25,876.60$ 6 TE XAS STRE E T RE SE RVOIR
6a Remove & Dispose - Chain Link Fencing LF 1,650 10.97$ 18,100.50$ 6b Remove & Dispose - Double Swing Gates EA 1 1,962.00$ 1,962.00$ 6c Remove & Dispose - Rolling Gate EA 1 1,962.00$ 1,962.00$ 6d Install - Security Fencing LF 1,650 204.69$ 337,738.50$ 6e Install - Double Swing Security Gates EA 1 10,667.83$ 10,667.83$ 6g Install - Rolling Security Gate EA 1 23,896.07$ 23,896.07$ Total Base Bid Price
ALTE RNATE BID #1

LUGONIA WE LL
ALT 1a Bonding LS 1 1,798.50$ 1,798.50$
ALT 1c Remove & Dispose - Chain Link Fence LF 60 25.43$ 1,525.80$ ALT 1d Remove & Dispose - Chain Link Gate EA 2 1,253.50$ 2,507.00$ ALT 1e Install - Security Fence LF 140 222.33$ 31,126.20$ ALT 1f Install - Double Swing Security Gate EA 2 9,932.08$ 19,864.16$

MAGUE T WE LL
ALT 1f Traffic Control & Permit LS 1 1,635.00$ 1,635.00$ ALT 1g Remove & Dispose - Chain Link Fence LF 35 28.02$ 980.70$ ALT 1h Remove & Dispose - Chain Link Gate EA 1 1,526.00$ 1,526.00$ ALT 1i Install - Security Fence LF 132 355.21$ 46,887.72$ ALT 1j Install - Double Swing Security Gate EA 2 9,741.33$ 19,482.66$ Total Alternate Bid #1 Price 127,333.74$
1,646,028.29$
Item
No. Bid Item Quantity Unit EverFence Corporation

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10 Unit Price Item Price
ALTE RNATE BID #2
AIRPORT 1 WE LL
ALT 2a Bonding LS 1 1,373.40$ 1,373.40$
ALT 2b Remove & Dispose - Chain Link Fence LF 140 33.48$ 4,687.20$ ALT 2c Remove & Dispose - Double Swing Chain Link Gate EA 1 981.00$ 981.00$ ALT 2d Remove & Dispose - Single Swing Chain Link Gate EA 1 981.00$ 981.00$ ALT 2e Install - Security Fence LF 140 224.28$ 31,399.20$ ALT 2f Install - Double Swing Security Gate EA 2 9,741.33$ 19,482.66$ AIRPORT 2 WE LL
ALT 2g Traffic Control & Permits LS 1 1,635.00$ 1,635.00$ ALT 2h Remove & Dispose - Chain Link Fence LF 180 16.95$ 3,051.00$ ALT 2i Remove & Dispose - Chain Link Gate EA 1 981.00$ 981.00$ ALT 2j Install - Security Fence LF 180 227.33$ 40,919.40$ ALT 2k Install - Double Swing Security Gate EA 2 7,499.46$ 14,998.92$ Total Alternate Bid #2 Price
ALTE RNATE BID #3
E AST LUGONIA 3 WE LL
ALT 3a Bonding LS 1 2,419.00$ 2,419.00$
ALT 3b Remove & Dispose - Chain Link Fence LF 180 19.88$ 3,578.40$ ALT 3c Remove & Dispose - Chain Link Gate EA 1 1,199.00$ 1,199.00$ ALT 3d Install - Security Fence LF 180 225.51$ 40,591.80$ ALT 3e Install - Double Swing Security Gate EA 2 9,741.33$ 19,482.66$

MUNI WE LL
ALT 3f Traffic Control & Permits LS 1 1,635.00$ 1,635.00$ ALT 3g Remove & Dispose - Chain Link Fence LF 180 19.98$ 3,596.40$ ALT 3h Remove & Dispose - Chain Link Gate EA 2 1,362.50$ 2,725.00$ ALT 3i Install - Security Fence LF 180 217.94$ 39,229.20$ ALT 2j Install - Double Swing Security Gate EA 2 9,524.00$ 19,048.00$ Total Alternate Bid #3 Price
ALTE RNATE BID #4
N. ORANGE WE LL 1
ALT 4a Bonding LS 1 2,223.60$ 2,223.60$
ALT 4b Install - Security Fence LF 190 221.19$ 42,026.10$ ALT 4c Install - Double Swing Security Gate EA 2 9,359.33$ 18,718.66$ N. ORANGE WE LL 2
ALT 4d Install - Security Fence LF 250 223.11$ 55,777.50$ ALT 4e Install - Double Swing Security Gate EA 2 9,741.33$ 19,482.66$ Total Alternate Bid #4 Price
ALTE RNATE BID #5

ORANGE STRE E T WE LL
ALT 5a Bonding LS 1 2,125.50$ 2,125.50$
ALT 5b Traffic Control & Permits LS 1 1,635.00$ 1,635.00$ ALT 5c Remove & Dispose - Chain Link Fence LF 175 20.55$ 3,596.25$ ALT 5d Remove & Dispose - Double Swing Chain Link Gate EA 1 1,962.00$ 1,962.00$ ALT 5e Remove & Dispose - Single Swing Chain Gate EA 1 981.00$ 981.00$ ALT 5f Install - Security Fence LF 195 228.47$ 44,551.65$ ALT 5g Install - Double Swing Security Gate EA 2 9,741.33$ 19,482.66$ Total Alternate Bid #5 Price
Total Base Bid plus Alternate Bid #1 thru #5 Price
Item
No. Bid Item Quantity Unit EverFence Corporation
74,334.06$
2,239,918.85$
138,228.52$
133,504.46$
120,489.78$

Redlands Regular Meeting of 02-18-2025
202 of 228
NPS-2.2 (2/22)

I:\cmo\Agreements\EverFence_FY25-0021.doc
11 EXHIBIT “D”

WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

EVERFENCE CORPORATION

By: Date: _______ __________
Matthew Sivewright, CEO

Redlands Regular Meeting of 02-18-2025
203 of 228
Redlands Regular Meeting of 02-18-2025
204 of 228
ATTACHMENT "C"
PROJECT NO. 501065 BID DATE: 1/9/2025
Security Fencing Installation Project START DATE: 2/19/2025 Unit Price Item Price Unit Price Item Price Unit Price Item Price

BASE BID
1 Bonding LS 1 47,764.00 $ 47,764.00 $ 41,575.14 $ 41,575.14 $ 22,329.00 $ 22,329.00 $ 2 Traffic Control & Permits LS 1 6,000.00 $ 6,000.00 $ - $ -$ 2,500.00$ 2,500.00$ 3 HINCKLEY WATER TREATMENT PLANT
3a Remove & Dispose - Chain Link Fencing LF 2,750 9.90$ 27,225.00$ 10.00$ 27,500.00$ 19.00$ 52,250.00$ 3b Remove & Dispose - Double Swing Gates EA 2 981.00 $ 1,962.00$ 160.00$ 320.00$ 100.00$ 200.00$ 3c Remove & Dispose - Sliding Gate EA 1 1,962.00 $ 1,962.00 $ 300.00 $ 300.00 $ 100.00 $ 100.00 $ 3d Remove & Dispose - Single Swing Gates EA 1 981.00 $ 981.00 $ 40.00 $ 40.00 $ 100.00 $ 100.00 $ 3e Install - Security Fencing LF 2,750 198.26 $ 545,215.00$ 220.40 $ 606,100.00$ 224.00$ 616,000.00$ 3f Install - Double Swing Security Gates EA 2 11,342.00 $ 22,684.00$ 13,367.46$ 26,734.92$ 14,720.00$ 29,440.00$ 3g Install - Sliding Security Gates EA 1 29,855.10 $ 29,855.10$ 24,996.62$ 24,996.62$ 27,600.00$ 27,600.00$ 3h Install - Single Swing Security Gates EA 1 5,357.35 $ 5,357.35$ 3,842.55$ 3,842.55$ 3,680.00$ 3,680.00$ 4 TATE WATER TREATMENT PLANT
4a Remove & Dispose - Chain Link Fencing LF 1,050 14.42 $ 15,141.00$ 10.00$ 10,500.00$ 28.00$ 29,400.00$ 4b Remove & Dispose - Double Swing Gates EA 1 2,507.00 $ 2,507.00$ 160.00$ 160.00$ 100.00$ 100.00$ 4c Remove & Dispose - Damaged Security Fence Panels EA 15 298.00 $ 4,470.00$ 150.00$ 2,250.00$ 100.00$ 1,500.00$ 4d Install - Security Fencing LF 1,050 212.00 $ 222,600.00$ 220.40$ 231,420.00$ 225.00$ 236,250.00$ 4e Install - Double Swing Security Gates EA 1 11,975.83 $ 11,975.83$ 13,367.46$ 13,367.46$ 14,720.00$ 14,720.00$ 4g Install - Single Swing Security Gates EA 1 5,316.45 $ 5,316.45$ 3,842.55$ 3,842.55$ 3,680.00$ 3,680.00$ 4h Install - Security Fence Panels EA 15 1,431.00 $ 21,465.00$ 1,763.20$ 26,448.00$ 1,800.00$ 27,000.00$ 4i Supply - Spare Security Fencing Panels EA 2 312.00 $ 624.00$ 1,188.18$ 2,376.36$ 790.00$ 1,580.00$ 4j Supply - Spare Metal Posts EA 4 126.00 $ 504.00$ 240.87$ 963.48$ 150.00$ 600.00$ 5 HIGHLAND AVENUE WATER COMPLEX (HAWC)
5a Remove & Dispose - Chain Link Fencing LF 990 18.06 $ 17,879.40$ 10.00$ 9,900.00$ 42.00$ 41,580.00$ 5b Remove & Dispose - Double Swing Gates EA 3 1,853.00 $ 5,559.00$ 160.00$ 480.00$ 100.00$ 300.00$ 5c Remove & Dispose - Rolling Gate EA 1 2,507.00 $ 2,507.00$ 210.00$ 210.00$ 100.00$ 100.00$ 5d Install - Security Fencing LF 990 206.95 $ 204,880.50$ 220.40$ 218,196.00$ 210.00$ 207,900.00$ 5e Install - Double Swing Security Gates EA 2 10,695.08 $ 21,390.16$ 13,367.46$ 26,734.92$ 14,720.00$ 29,440.00$ 5g Install - Rolling Security Gate EA 1 25,876.60 $ 25,876.60$ 17,247.61$ 17,247.61$ 27,600.00$ 27,600.00$ 6 TEXAS STREET RESERVOIR
6a Remove & Dispose - Chain Link Fencing LF 1,650 10.97 $ 18,100.50$ 10.00$ 16,500.00$ 28.00$ 46,200.00$ 6b Remove & Dispose - Double Swing Gates EA 1 1,962.00 $ 1,962.00$ 160.00$ 160.00$ 100.00$ 100.00$ 6c Remove & Dispose - Rolling Gate EA 1 1,962.00 $ 1,962.00$ 240.00$ 240.00$ 100.00$ 100.00$ 6d Install - Security Fencing LF 1,650 204.69 $ 337,738.50$ 220.40$ 363,660.00$ 210.00$ 346,500.00$ 6e Install - Double Swing Security Gates EA 1 10,667.83 $ 10,667.83$ 13,367.46$ 13,367.46$ 14,720.00$ 14,720.00$ 6g Install - Rolling Security Gate EA 1 23,896.07 $ 23,896.07$ 17,247.61$ 17,247.61$ 27,600.00$ 27,600.00$ Total Base Bid Price
ALTERNATE BID #1

LUGONIA WELL
ALT 1a Bonding LS 1 1,798.50 $ 1,798.50$ 2,862.22$ 2,862.22$ 2,144.00$ 2,144.00$ ALT 1c Remove & Dispose - Chain Link Fence LF 60 25.43$ 1,525.80$ 10.00$ 600.00$ 265.00$ 15,900.00$ ALT 1d Remove & Dispose - Chain Link Gate EA 2 1,253.50 $ 2,507.00$ 40.00$ 80.00$ 100.00$ 200.00$ ALT 1e Install - Security Fence LF 140 222.33 $ 31,126.20$ 220.40$ 30,856.00$ 291.00$ 40,740.00$ ALT 1f Install - Double Swing Security Gate EA 2 9,932.08 $ 19,864.16 $ 13,367.46 $ 26,734.92 $ 14,720.00 $ 29,440.00 $

MAGUET WELL
ALT 1f Traffic Control & Permit LS 1 1,635.00 $ 1,635.00 $ - $ -$ 1,500.00$ 1,500.00$ ALT 1g Remove & Dispose - Chain Link Fence LF 35 28.02$ 980.70$ 10.00$ 350.00$ 450.00$ 15,750.00$ ALT 1h Remove & Dispose - Chain Link Gate EA 1 1,526.00 $ 1,526.00$ 40.00$ 40.00$ 100.00$ 100.00$ ALT 1i Install - Security Fence LF 132 355.21 $ 46,887.72$ 220.40$ 29,092.80$ 291.00$ 38,412.00$ ALT 1j Install - Double Swing Security Gate EA 2 9,741.33 $ 19,482.66$ 13,367.46$ 26,734.92$ 14,720.00$ 29,440.00$ Total Alternate Bid #1 Price
ALTERNATE BID #2
AIRPORT 1 WELL
ALT 2a Bonding LS 1 1,373.40 $ 1,373.40$ 3,188.95$ 3,188.95$ 2,322.00$ 2,322.00$ ALT 2b Remove & Dispose - Chain Link Fence LF 140 33.48 $ 4,687.20$ 10.00$ 1,400.00$ 117.00$ 16,380.00$ ALT 2c Remove & Dispose - Double Swing Chain Link Gate EA 1 981.00 $ 981.00$ 160.00$ 160.00$ 100.00$ 100.00$ ALT 2d Remove & Dispose - Single Swing Chain Link Gate EA 1 981.00 $ 981.00$ 40.00$ 40.00$ 100.00$ 100.00$ ALT 2e Install - Security Fence LF 140 224.28 $ 31,399.20$ 220.40$ 30,856.00$ 290.00$ 40,600.00$ ALT 2f Install - Double Swin
g Security Gate EA 2 9,741.33 $ 19,482.66 $ 13,367.46 $ 26,734.92 $ 14,720.00 $ 29,440.00 $ AIRPORT 2 WELL
ALT 2g Traffic Control & Permits LS 1 1,635.00 $ 1,635.00 $ - $ -$ 1,500.00$ 1,500.00$ ALT 2h Remove & Dispose - Chain Link Fence LF 180 16.95 $ 3,051.00$ 10.00$ 1,800.00$ 91.00$ 16,380.00$ ALT 2i Remove & Dispose - Chain Link Gate EA 1 981.00 $ 981.00$ 160.00$ 160.00$ 100.00$ 100.00$ ALT 2j Install - Security Fence LF 180 227.33 $ 40,919.40$ 220.40$ 39,672.00$ 287.00$ 51,660.00$ ALT 2k Install - Double Swing Security Gate EA 2 7,499.46 $ 14,998.92$ 13,367.46$ 26,734.92$ 14,720.00$ 29,440.00$ 1,646,028.29$ 1,706,680.68$ 1,811,169.00$

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit EverFence Corporation Country Estate Fence Co. Fencecorp Inc. 127,333.74$ 117,350.86 $ 173,626.00 $ Low Bidder #1, #2 and #3
Redlands Regular Meeting of 02-18-2025
205 of 228
ATTACHMENT "C"
PROJECT NO. 501065 BID DATE: 1/9/2025
Security Fencing Installation Project START DATE: 2/19/2025

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Total Alternate Bid #2 Price
ALTERNATE BID #3
EAST LUGONIA 3 WELL
ALT 3a Bonding LS 1 2,419.00 $ 2,419.00 $ 3,422.34 $ 3,422.34 $ 2,459.00 $ 2,459.00 $ ALT 3b Remove & Dispose - Chain Link Fence LF 180 19.88 $ 3,578.40$ 10.00 $ 1,800.00$ 91.00 $ 16,380.00$ ALT 3c Remove & Dispose - Chain Link Gate EA 1 1,199.00 $ 1,199.00$ 160.00$ 160.00$ 100.00$ 100.00$ ALT 3d Install - Security Fence LF 180 225.51 $ 40,591.80$ 220.40$ 39,672.00$ 287.00$ 51,660.00$ ALT 3e Install - Double Swing Security Gate EA 2 9,741.33 $ 19,482.66 $ 13,367.46 $ 26,734.92 $ 14,720.00 $ 29,440.00 $

MUNI WELL
ALT 3f Traffic Control & Permits LS 1 1,635.00 $ 1,635.00 $ - $ -$ 1,500.00$ 1,500.00$ ALT 3g Remove & Dispose - Chain Link Fence LF 180 19.98 $ 3,596.40$ 10.00$ 1,800.00$ 91.00$ 16,380.00$ ALT 3h Remove & Dispose - Chain Link Gate EA 2 1,362.50 $ 2,725.00$ 160.00$ 320.00$ 100.00$ 200.00$ ALT 3i Install - Security Fence LF 180 217.94 $ 39,229.20$ 220.40$ 39,672.00$ 287.00$ 51,660.00$ ALT 2j Install - Double Swing Security Gate EA 2 9,524.00 $ 19,048.00$ 13,367.46$ 26,734.92$ 14,720.00$ 29,440.00$ Total Alternate Bid #3 Price
ALTERNATE BID #4
N. ORANGE WELL 1
ALT 4a Bonding LS 1 2,223.60 $ 2,223.60$ 3,761.15$ 3,761.15$ 2,380.00$ 2,380.00$ ALT 4b Install - Security Fence LF 190 221.19 $ 42,026.10$ 220.40$ 41,876.00$ 330.00$ 62,700.00$ ALT 4c Install - Double Swin
g Security Gate EA 2 9,359.33 $ 18,718.66 $ 13,367.46 $ 26,734.92 $ 14,720.00 $ 29,440.00 $ N. ORANGE WELL 2 -$
ALT 4d Install - Security Fence LF 250 223.11 $ 55,777.50$ 220.40 $ 55,100.00$ 275.00 $ 68,750.00$ ALT 4e Install - Double Swing Security Gate EA 2 9,741.33 $ 19,482.66 $ 13,367.46 $ 26,734.92 $ 14,720.00 $ 29,440.00 $ Total Alternate Bid #4 Price
ALTERNATE BID #5

ORANGE STREET WELL
ALT 5a Bonding LS 1 2,125.50 $ 2,125.50 $ 1,791.57 $ 1,791.57 $ 1,385.00 $ 1,385.00 $ ALT 5b Traffic Control & Permits LS 1 1,635.00 $ 1,635.00 $ - $ -$ 1,500.00$ 1,500.00$ ALT 5c Remove & Dispose - Chain Link Fence LF 175 20.55 $ 3,596.25$ 10.00$ 1,750.00$ 95.00$ 16,625.00$ ALT 5d Remove & Dispose - Double Swing Chain Link Gate EA 1 1,962.00 $ 1,962.00$ 160.00$ 160.00$ 100.00$ 100.00$ ALT 5e Remove & Dispose - Single Swing Chain Gate EA 1 981.00 $ 981.00$ 40.00$ 40.00$ 100.00$ 100.00$ ALT 5f Install - Security Fence LF 195 228.47 $ 44,551.65$ 220.40$ 42,978.00$ 323.00$ 62,985.00$ ALT 5g Install - Double Swing Security Gate EA 2 9,741.33 $ 19,482.66$ 13,367.46$ 26,734.92$ 14,720.00$ 29,440.00$ Total Alternate Bid #5 Price
Total Base Bid plus Alternate Bid #1 thru #5 Price
120,489.78$ 130,746.79$ 188,022.00$ 138,228.52$ 154,206.99$ 192,710.00$ 133,504.46$ 140,316.18$ 199,219.00$ Item & Total Price Corrected
74,334.06$ 73,454.49 $ 112,135.00 $ 2,239,918.85$ 2,322,755.99 $ 2,676,881.00 $ Low Bidder #1, #2 and #3
Redlands Regular Meeting of 02-18-2025
206 of 228
ATTACHMENT "C"
PROJECT NO. 501065 BID DATE: 1/9/2025
Security Fencing Installation Project START DATE: 2/19/2025 Unit Price Item Price Unit Price Item Price Unit Price Item Price

BASE BID
1 Bonding LS 1 11,582.41 $ 11,582.41 $ 27,715.00 $ 27,715.00 $ 49,000.00 $ 49,000.00 $ 2 Traffic Control & Permits LS 1 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 24,000.00 $ 24,000.00 $ 3 HINCKLEY WATER TREATMENT PLANT
3a Remove & Dispose - Chain Link Fencing LF 2,750 13.44 $ 36,960.00$ 40.70 $ 111,925.00$ 15.00 $ 41,250.00$ 3b Remove & Dispose - Double Swing Gates EA 2 344.42 $ 688.84 $ 950.00 $ 1,900.00 $ 500.00 $ 1,000.00 $ 3c Remove & Dispose - Sliding Gate EA 1 344.43 $ 344.43 $ 1,595.00 $ 1,595.00$ 1,000.00$ 1,000.00$ 3d Remove & Dispose - Single Swing Gates EA 1 344.43 $ 344.43$ 750.00$ 750.00$ 200.00$ 200.00$ 3e Install - Security Fencing LF 2,750 257.24 $ 707,410.00$ 204.50$ 562,375.00$ 260.00$ 715,000.00$ 3f Install - Double Swing Security Gates EA 2 10,541.03 $ 21,082.06$ 10,980.00$ 21,960.00$ 8,200.00$ 16,400.00$ 3g Install - Sliding Security Gates EA 1 21,897.94 $ 21,897.94$ 22,360.00$ 22,360.00$ 16,000.00$ 16,000.00$ 3h Install - Single Swing Security Gates EA 1 3,986.28 $ 3,986.28$ 5,210.00$ 5,210.00$ 2,200.00$ 2,200.00$ 4 TATE WATER TREATMENT PLANT
4a Remove & Dispose - Chain Link Fencing LF 1,050 29.34 $ 30,807.00$ 42.00$ 44,100.00$ 15.00$ 15,750.00$ 4b Remove & Dispose - Double Swing Gates EA 1 753.81 $ 753.81$ 1,000.00$ 1,000.00$ 500.00$ 500.00$ 4c Remove & Dispose - Damaged Security Fence Panels EA 15 433.61 $ 6,504.15$ 310.00$ 4,650.00$ 200.00$ 3,000.00$ 4d Install - Security Fencing LF 1,050 247.94 $ 260,337.00$ 237.00$ 248,850.00$ 260.00$ 273,000.00$ 4e Install - Double Swing Security Gates EA 1 9,771.54 $ 9,771.54$ 11,400.00$ 11,400.00$ 8,200.00$ 8,200.00$ 4g Install - Single Swing Security Gates EA 1 4,458.95 $ 4,458.95$ 6,050.00$ 6,050.00$ 2,200.00$ 2,200.00$ 4h Install - Security Fence Panels EA 15 2,300.82 $ 34,512.30$ 3,060.00$ 45,900.00$ 2,500.00$ 37,500.00$ 4i Supply - Spare Security Fencing Panels EA 2 1,243.76 $ 2,487.52$ 980.00$ 1,960.00$ 2,000.00$ 4,000.00$ 4j Supply - Spare Metal Posts EA 4 228.85 $ 915.40$ 190.00$ 760.00$ 250.00$ 1,000.00$ 5 HIGHLAND AVENUE WATER COMPLEX (HAWC)
5a Remove & Dispose - Chain Link Fencing LF 990 18.67 $ 18,483.30$ 41.00$ 40,590.00$ 15.00$ 14,850.00$ 5b Remove & Dispose - Double Swing Gates EA 3 502.55 $ 1,507.65$ 950.00$ 2,850.00$ 500.00$ 1,500.00$ 5c Remove & Dispose - Rolling Gate EA 1 1,507.64 $ 1,507.64$ 1,590.00$ 1,590.00$ 1,000.00$ 1,000.00$ 5d Install - Security Fencing LF 990 214.55 $ 212,404.50$ 210.00$ 207,900.00$ 260.00$ 257,400.00$ 5e Install - Double Swing Security Gates EA 2 11,241.53 $ 22,483.06$ 10,980.00$ 21,960.00$ 8,200.00$ 16,400.00$ 5g Install - Rolling Security Gate EA 1 16,728.68 $ 16,728.68$ 22,360.00$ 22,360.00$ 10,000.00$ 10,000.00$ 6 TEXAS STREET RESERVOIR
6a Remove & Dispose - Chain Link Fencing LF 1,650 18.67 $ 30,805.50$ 47.00$ 77,550.00$ 15.00$ 24,750.00$ 6b Remove & Dispose - Double Swing Gates EA 1 1,507.64 $ 1,507.64$ 950.00$ 950.00$ 500.00$ 500.00$ 6c Remove & Dispose - Rolling Gate EA 1 1,507.64 $ 1,507.64$ 1,590.00$ 1,590.00$ 1,000.00$ 1,000.00$ 6d Install - Security Fencing LF 1,650 219.31 $ 361,861.50$ 207.00$ 341,550.00$ 260.00$ 429,000.00$ 6e Install - Double Swing Security Gates EA 1 12,818.98 $ 12,818.98$ 10,980.00$ 10,980.00$ 8,200.00$ 8,200.00$ 6g Install - Rolling Security Gate EA 1 16,728.68 $ 16,728.68$ 22,360.00$ 22,360.00$ 12,000.00$ 12,000.00$ Total Base Bid Price
ALTERNATE BID #1

LUGONIA WELL
ALT 1a Bonding LS 1 1,000.00 $ 1,000.00$ 2,150.00$ 2,150.00$ 3,800.00$ 3,800.00$ ALT 1c Remove & Dispose - Chain Link Fence LF 60 54.05$ 3,243.00$ 62.00$ 3,720.00$ 19.00$ 1,140.00$ ALT 1d Remove & Dispose - Chain Link Gate EA 2 540.50 $ 1,081.00$ 950.00$ 1,900.00$ 800.00$ 1,600.00$ ALT 1e Install - Security Fence LF 140 311.84 $ 43,657.60$ 298.00$ 41,720.00$ 310.00$ 43,400.00$ ALT 1f Install - Double Swing Security Gate EA 2 11,385.88 $ 22,771.76 $ 10,980.00 $ 21,960.00 $ 8,800.00 $ 17,600.00 $

MAGUET WELL
ALT 1f Traffic Control & Permit LS 1 100.00 $ 100.00 $ 9,100.00 $ 9,100.00 $ 4,000.00 $ 4,000.00 $ ALT 1g Remove & Dispose - Chain Link Fence LF 35 92.66 $ 3,243.10$ 75.00 $ 2,625.00$ 30.00 $ 1,050.00$ ALT 1h Remove & Dispose - Chain Link Gate EA 1 1,080.99 $ 1,080.99 $ 950.00 $ 950.00 $ 800.00 $ 800.00 $ ALT 1i Install - Security Fence LF 132 327.30 $ 43,203.60$ 298.00 $ 39,336.00$ 310.00 $ 40,920.00$ ALT 1j Install - Double Swing Security Gate EA 2 11,385.88 $ 22,771.76 $ 10,980.00 $ 21,960.00 $ 8,800.00 $ 17,600.00 $ Total Alternate Bid #1 Price
ALTERNATE BID #2
AIRPORT 1 WELL
ALT 2a Bonding LS 1 1,000.00 $ 1,000.00 $ 2,430.00 $ 2,430.00 $ 3,500.00 $ 3,500.00 $ ALT 2b Remove & Dispose - Chain Link Fence LF 140 23.16 $ 3,242.40$ 60.00 $ 8,400.00$ 20.00 $ 2,800.00$ ALT 2c Remove & Dispose - Double Swing Chain Link Gate EA 1 540.49 $ 540.49 $ 1,050.00 $ 1,050.00 $ 800.00 $ 800.00 $ ALT 2d Remove & Dispose - Single Swing Chain Link Gate EA 1 540.49 $ 540.49 $ 950.00 $ 950.00 $ 400.00 $ 400.00 $ ALT 2e Install - Security Fence LF 140 315.26 $ 44,136.40$ 298.00 $ 41,720.00$ 310.00 $ 43,400.00$ ALT 2f Install - Double Swin
g Security Gate EA 2 11,385.88 $ 22,771.76 $ 10,980.00 $ 21,960.00 $ 8,800.00 $ 17,600.00 $ AIRPORT 2 WELL
ALT 2g Traffic Control & Permits LS 1 100.00 $ 100.00 $ 500.00 $ 500.00 $ 4,000.00 $ 4,000.00 $ ALT 2h Remove & Dispose - Chain Link Fence LF 180 21.02 $ 3,783.60$ 60.00 $ 10,800.00$ 25.00 $ 4,500.00$ ALT 2i Remove & Dispose - Chain Link Gate EA 1 540.49 $ 540.49$ 1,050.00$ 1,050.00$ 900.00$ 900.00$ ALT 2j Install - Security Fence LF 180 284.81 $ 51,265.80$ 298.00$ 53,640.00$ 310.00$ 55,800.00$ ALT 2k Install - Double Swing Security Gate EA 2 11,385.88 $ 22,771.76$ 10,980.00$ 21,960.00$ 8,800.00$ 17,600.00$ 1,855,688.83$ 1,875,190.00$ 1,987,800.00$

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit Ferriera Construction Co. Econo Fence, Inc. Bedrock Group, Inc. 142,152.81$ 145,421.00 $ 131,910.00 $ Low Bidder #4, #5 and #6
Redlands Regular Meeting of 02-18-2025
207 of 228
ATTACHMENT "C"
PROJECT NO. 501065 BID DATE: 1/9/2025
Security Fencing Installation Project START DATE: 2/19/2025

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Total Alternate Bid #2 Price
ALTERNATE BID #3
EAST LUGONIA 3 WELL
ALT 3a Bonding LS 1 1,000.00 $ 1,000.00 $ 2,650.00 $ 2,650.00 $ 3,500.00 $ 3,500.00 $ ALT 3b Remove & Dispose - Chain Link Fence LF 180 21.02 $ 3,783.60$ 60.00 $ 10,800.00$ 25.00 $ 4,500.00$ ALT 3c Remove & Dispose - Chain Link Gate EA 1 540.49 $ 540.49 $ 1,050.00 $ 1,050.00 $ 900.00 $ 900.00 $ ALT 3d Install - Security Fence LF 180 283.67 $ 51,060.60$ 298.00 $ 53,640.00$ 310.00 $ 55,800.00$ ALT 3e Install - Double Swing Security Gate EA 2 11,385.88 $ 22,771.76 $ 10,980.00 $ 21,960.00 $ 8,800.00 $ 17,600.00 $

MUNI WELL
ALT 3f Traffic Control & Permits LS 1 100.00 $ 100.00 $ 500.00 $ 500.00 $ 4,600.00 $ 4,600.00 $ ALT 3g Remove & Dispose - Chain Link Fence LF 180 18.02 $ 3,243.60$ 60.00 $ 10,800.00$ 25.00 $ 4,500.00$ ALT 3h Remove & Dispose - Chain Link Gate EA 2 540.50 $ 1,081.00 $ 1,050.00 $ 2,100.00 $ 900.00 $ 1,800.00 $ ALT 3i Install - Security Fence LF 180 316.98 $ 57,056.40$ 298.00 $ 53,640.00$ 310.00 $ 55,800.00$ ALT 2j Install - Double Swing Security Gate EA 2 11,385.88 $ 22,771.76 $ 10,980.00 $ 21,960.00 $ 8,800.00 $ 17,600.00 $ Total Alternate Bid #3 Price
ALTERNATE BID #4
N. ORANGE WELL 1
ALT 4a Bonding LS 1 1,000.00 $ 1,000.00 $ 2,595.00 $ 2,595.00 $ 4,600.00 $ 4,600.00 $ ALT 4b Install - Security Fence LF 190 277.69 $ 52,761.10$ 298.00 $ 56,620.00$ 310.00 $ 58,900.00$ ALT 4c Install - Double Swin
g Security Gate EA 2 11,385.88 $ 22,771.76 $ 10,980.00 $ 21,960.00 $ 8,800.00 $ 17,600.00 $ N. ORANGE WELL 2 - $
ALT 4d Install - Security Fence LF 250 254.94 $ 63,735.00$ 290.00$ 72,500.00$ 310.00$ 77,500.00$ ALT 4e Install - Double Swing Security Gate EA 2 11,385.88 $ 22,771.76$ 10,980.00$ 21,960.00$ 8,800.00$ 17,600.00$ Total Alternate Bid #4 Price
ALTERNATE BID #5

ORANGE STREET WELL
ALT 5a Bonding LS 1 1,000.00 $ 1,000.00$ 1,400.00$ 1,400.00$ 3,000.00$ 3,000.00$ ALT 5b Traffic Control & Permits LS 1 100.00 $ 100.00$ 500.00$ 500.00$ 3,500.00$ 3,500.00$ ALT 5c Remove & Dispose - Chain Link Fence LF 175 18.53 $ 3,242.75$ 60.00$ 10,500.00$ 25.00$ 4,375.00$ ALT 5d Remove & Dispose - Double Swing Chain Link Gate EA 1 540.49 $ 540.49$ 1,050.00$ 1,050.00$ 900.00$ 900.00$ ALT 5e Remove & Dispose - Single Swing Chain Gate EA 1 540.49 $ 540.49$ 950.00$ 950.00$ 600.00$ 600.00$ ALT 5f Install - Security Fence LF 195 274.46 $ 53,519.70$ 298.00$ 58,110.00$ 310.00$ 60,450.00$ ALT 5g Install - Double Swing Security Gate EA 2 11,385.88 $ 22,771.76$ 10,980.00$ 21,960.00$ 8,800.00$ 17,600.00$ Total Alternate Bid #5 Price
Total Base Bid plus Alternate Bid #1 thru #5 Price
150,693.19$ 164,460.00$ 151,300.00$ 163,039.62$ 175,635.00$ 176,200.00$ 163,409.21$ 179,100.00$ 166,600.00$ Item & Total Price Corrected
81,715.19$ 94,470.00 $ 90,425.00 $ 2,556,698.85$ 2,634,276.00$ 2,704,235.00$ Low Bidder #4, #5 and #6
Redlands Regular Meeting of 02-18-2025
208 of 228
ATTACHMENT "C"
PROJECT NO. 501065 BID DATE: 1/9/2025
Security Fencing Installation Project START DATE: 2/19/2025 Unit Price Item Price Unit Price Item Price Unit Price Item Price

BASE BID
1 Bonding LS 1 40,000.00 $ 40,000.00 $ 22,654.00 $ 22,654.00 $ 20,010.00 $ 20,010.00 $ 2 Traffic Control & Permits LS 1 3,500.00 $ 3,500.00 $ - $ -$ 2,000.00$ 2,000.00$ 3 HINCKLEY WATER TREATMENT PLANT
3a Remove & Dispose - Chain Link Fencing LF 2,750 6.00$ 16,500.00$ 34.55$ 95,012.50$ 35.00$ 96,250.00$ 3b Remove & Dispose - Double Swing Gates EA 2 1,500.00 $ 3,000.00$ - $ -$ 640.00$ 1,280.00$ 3c Remove & Dispose - Sliding Gate EA 1 2,200.00 $ 2,200.00 $ - $ -$ 1,200.00$ 1,200.00$ 3d Remove & Dispose - Single Swing Gates EA 1 500.00 $ 500.00$ - $ -$ 160.00$ 160.00$ 3e Install - Security Fencing LF 2,750 264.00 $ 726,000.00$ 221.20$ 608,300.00$ 250.00$ 687,500.00$ 3f Install - Double Swing Security Gates EA 2 11,500.00 $ 23,000.00$ 15,600.00$ 31,200.00$ 7,015.00$ 14,030.00$ 3g Install - Sliding Security Gates EA 1 24,500.00 $ 24,500.00$ 30,358.00$ 30,358.00$ 15,115.00$ 15,115.00$ 3h Install - Single Swing Security Gates EA 1 4,000.00 $ 4,000.00$ 8,867.00$ 8,867.00$ 2,100.00$ 2,100.00$ 4 TATE WATER TREATMENT PLANT
4a Remove & Dispose - Chain Link Fencing LF 1,050 13.50 $ 14,175.00$ 46.89$ 49,234.50$ 35.00$ 36,750.00$ 4b Remove & Dispose - Double Swing Gates EA 1 1,500.00 $ 1,500.00$ - $ -$ 640.00$ 640.00$ 4c Remove & Dispose - Damaged Security Fence Panels EA 15 150.00 $ 2,250.00$ - $ -$ 320.00$ 4,800.00$ 4d Install - Security Fencing LF 1,050 264.00 $ 277,200.00$ 252.80$ 265,440.00$ 250.00$ 262,500.00$ 4e Install - Double Swing Security Gates EA 1 11,500.00 $ 11,500.00$ 15,600.00$ 15,600.00$ 7,015.00$ 7,015.00$ 4g Install - Single Swing Security Gates EA 1 4,000.00 $ 4,000.00$ 8,867.00$ 8,867.00$ 2,100.00$ 2,100.00$ 4h Install - Security Fence Panels EA 15 1,600.00 $ 24,000.00$ 3,578.00$ 53,670.00$ 3,750.00$ 56,250.00$ 4i Supply - Spare Security Fencing Panels EA 2 1,500.00 $ 3,000.00$ 884.00$ 1,768.00$ 820.00$ 1,640.00$ 4j Supply - Spare Metal Posts EA 4 294.00 $ 1,176.00$ 156.00$ 624.00$ 155.00$ 620.00$ 5 HIGHLAND AVENUE WATER COMPLEX (HAWC)
5a Remove & Dispose - Chain Link Fencing LF 990 13.50 $ 13,365.00$ 29.30$ 29,007.00$ 35.00$ 34,650.00$ 5b Remove & Dispose - Double Swing Gates EA 3 1,500.00 $ 4,500.00$ - $ -$ 640.00$ 1,920.00$ 5c Remove & Dispose - Rolling Gate EA 1 2,000.00 $ 2,000.00$ - $ -$ 840.00$ 840.00$ 5d Install - Security Fencing LF 990 264.00 $ 261,360.00$ 233.75$ 231,412.50$ 250.00$ 247,500.00$ 5e Install - Double Swing Security Gates EA 2 11,500.00 $ 23,000.00$ 15,600.00$ 31,200.00$ 7,015.00$ 14,030.00$ 5g Install - Rolling Security Gate EA 1 23,400.00 $ 23,400.00$ 30,887.00$ 30,887.00$ 15,115.00$ 15,115.00$ 6 TEXAS STREET RESERVOIR
6a Remove & Dispose - Chain Link Fencing LF 1,650 8.00$ 13,200.00$ 44.30$ 73,095.00$ 35.00$ 57,750.00$ 6b Remove & Dispose - Double Swing Gates EA 1 1,500.00 $ 1,500.00$ - $ -$ 640.00$ 640.00$ 6c Remove & Dispose - Rolling Gate EA 1 1,900.00 $ 1,900.00$ - $ -$ 960.00$ 960.00$ 6d Install - Security Fencing LF 1,650 264.00 $ 435,600.00$ 235.00$ 387,750.00$ 250.00$ 412,500.00$ 6e Install - Double Swing Security Gates EA 1 11,500.00 $ 11,500.00$ 15,600.00$ 15,600.00$ 7,015.00$ 7,015.00$ 6g Install - Rolling Security Gate EA 1 22,000.00 $ 22,000.00$ 24,930.00$ 24,930.00$ 15,115.00$ 15,115.00$ Total Base Bid Price
ALTERNATE BID #1

LUGONIA WELL
ALT 1a Bonding LS 1 4,500.00 $ 4,500.00$ 2,541.00$ 2,541.00$ 1,025.00$ 1,025.00$ ALT 1c Remove & Dispose - Chain Link Fence LF 60 74.00$ 4,440.00$ 205.40$ 12,324.00$ 40.00$ 2,400.00$ ALT 1d Remove & Dispose - Chain Link Gate EA 2 500.00 $ 1,000.00$ - $ -$ 160.00$ 320.00$ ALT 1e Install - Security Fence LF 140 404.00 $ 56,560.00$ 317.65$ 44,471.00$ 250.00$ 35,000.00$ ALT 1f Install - Double Swing Security Gate EA 2 11,500.00 $ 23,000.00 $ 15,600.00 $ 31,200.00 $ 7,015.00 $ 14,030.00 $

MAGUET WELL
ALT 1f Traffic Control & Permit LS 1 500.00 $ 500.00 $ - $ -$ 2,000.00$ 2,000.00$ ALT 1g Remove & Dispose - Chain Link Fence LF 35 74.00$ 2,590.00$ 352.00$ 12,320.00$ 40.00$ 1,400.00$ ALT 1h Remove & Dispose - Chain Link Gate EA 1 500.00 $ 500.00$ - $ -$ 160.00$ 160.00$ ALT 1i Install - Security Fence LF 132 404.00 $ 53,328.00$ 340.00$ 44,880.00$ 250.00$ 33,000.00$ ALT 1j Install - Double Swing Security Gate EA 2 11,500.00 $ 23,000.00$ 15,600.00$ 31,200.00$ 7,015.00$ 14,030.00$ Total Alternate Bid #1 Price
ALTERNATE BID #2
AIRPORT 1 WELL
ALT 2a Bonding LS 1 4,500.00 $ 4,500.00$ 2,623.00$ 2,623.00$ 1,225.00$ 1,225.00$ ALT 2b Remove & Dispose - Chain Link Fence LF 140 40.00 $ 5,600.00$ 83.90$ 11,746.00$ 40.00$ 5,600.00$ ALT 2c Remove & Dispose - Double Swing Chain Link Gate EA 1 1,500.00 $ 1,500.00$ - $ -$ 640.00$ 640.00$ ALT 2d Remove & Dispose - Single Swing Chain Link Gate EA 1 500.00 $ 500.00$ - $ -$ 160.00$ 160.00$ ALT 2e Install - Security Fence LF 140 404.00 $ 56,560.00$ 317.65$ 44,471.00$ 250.00$ 35,000.00$ ALT 2f Install - Double Swin
g Security Gate EA 2 11,500.00 $ 23,000.00 $ 15,600.00 $ 31,200.00 $ 7,015.00 $ 14,030.00 $ AIRPORT 2 WELL
ALT 2g Traffic Control & Permits LS 1 500.00 $ 500.00 $ - $ -$ - $ -$ ALT 2h Remove & Dispose - Chain Link Fence LF 180 40.00 $ 7,200.00$ 65.25$ 11,745.00$ 40.00$ 7,200.00$ ALT 2i Remove & Dispose - Chain Link Gate EA 1 1,500.00 $ 1,500.00$ - $ -$ 640.00$ 640.00$ ALT 2j Install - Security Fence LF 180 404.00 $ 72,720.00$ 287.50$ 51,750.00$ 250.00$ 45,000.00$ ALT 2k Install - Double Swing Security Gate EA 2 11,500.00 $ 23,000.00$ 15,600.00$ 31,200.00$ 7,015.00$ 14,030.00$ 1,995,326.00$ 2,015,476.50$ 2,019,995.00$

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit AB Fence Company, Inc. Red Hawk Services, Inc. KCB Towers, Inc. 169,418.00$ 178,936.00 $ 103,365.00 $ Low Bidder #7, #8 and #9
Redlands Regular Meeting of 02-18-2025
209 of 228
ATTACHMENT "C"
PROJECT NO. 501065 BID DATE: 1/9/2025
Security Fencing Installation Project START DATE: 2/19/2025

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Total Alternate Bid #2 Price
ALTERNATE BID #3
EAST LUGONIA 3 WELL
ALT 3a Bonding LS 1 4,500.00 $ 4,500.00 $ 2,728.00 $ 2,728.00 $ 1,395.00 $ 1,395.00 $ ALT 3b Remove & Dispose - Chain Link Fence LF 180 35.00 $ 6,300.00$ 65.25 $ 11,745.00$ 40.00 $ 7,200.00$ ALT 3c Remove & Dispose - Chain Link Gate EA 1 1,500.00 $ 1,500.00 $ - $ -$ 640.00$ 640.00$ ALT 3d Install - Security Fence LF 180 404.00 $ 72,720.00$ 287.50$ 51,750.00$ 250.00$ 45,000.00$ ALT 3e Install - Double Swing Security Gate EA 2 11,500.00 $ 23,000.00 $ 15,600.00 $ 31,200.00 $ 7,015.00 $ 14,030.00 $

MUNI WELL
ALT 3f Traffic Control & Permits LS 1 500.00 $ 500.00 $ - $ -$ 5,000.00$ 5,000.00$ ALT 3g Remove & Dispose - Chain Link Fence LF 180 35.00 $ 6,300.00$ 65.25$ 11,745.00$ 40.00$ 7,200.00$ ALT 3h Remove & Dispose - Chain Link Gate EA 2 1,500.00 $ 3,000.00$ - $ -$ 640.00$ 1,280.00$ ALT 3i Install - Security Fence LF 180 404.00 $ 72,720.00$ 287.50$ 51,750.00$ 250.00$ 45,000.00$ ALT 2j Install - Double Swing Security Gate EA 2 11,500.00 $ 23,000.00$ 15,600.00$ 31,200.00$ 7,015.00$ 14,030.00$ Total Alternate Bid #3 Price
ALTERNATE BID #4
N. ORANGE WELL 1
ALT 4a Bonding LS 1 5,500.00 $ 5,500.00$ 2,714.00$ 2,714.00$ 1,380.00$ 1,380.00$ ALT 4b Install - Security Fence LF 190 404.00 $ 76,760.00$ 298.20$ 56,658.00$ 250.00$ 47,500.00$ ALT 4c Install - Double Swin
g Security Gate EA 2 11,500.00 $ 23,000.00 $ 15,600.00 $ 31,200.00 $ 7,015.00 $ 14,030.00 $ N. ORANGE WELL 2 - $
ALT 4d Install - Security Fence LF 250 404.00 $ 101,000.00$ 277.25$ 69,312.50$ 250.00$ 62,500.00$ ALT 4e Install - Double Swing Security Gate EA 2 11,500.00 $ 23,000.00$ 15,600.00$ 31,200.00$ 7,015.00$ 14,030.00$ Total Alternate Bid #4 Price
ALTERNATE BID #5

ORANGE STREET WELL
ALT 5a Bonding LS 1 3,300.00 $ 3,300.00$ 1,480.00$ 1,480.00$ 705.00$ 705.00$ ALT 5b Traffic Control & Permits LS 1 500.00 $ 500.00$ - $ -$ - $ -$ ALT 5c Remove & Dispose - Chain Link Fence LF 175 35.00 $ 6,125.00$ 74.25$ 12,993.75$ 40.00$ 7,000.00$ ALT 5d Remove & Dispose - Double Swing Chain Link Gate EA 1 1,500.00 $ 1,500.00$ - $ -$ 640.00$ 640.00$ ALT 5e Remove & Dispose - Single Swing Chain Gate EA 1 500.00 $ 500.00$ - $ -$ 160.00$ 160.00$ ALT 5f Install - Security Fence LF 195 404.00 $ 78,780.00$ 300.25$ 58,548.75$ 250.00$ 48,750.00$ ALT 5g Install - Double Swing Security Gate EA 2 11,500.00 $ 23,000.00$ 15,600.00$ 31,200.00$ 7,015.00$ 14,030.00$ Total Alternate Bid #5 Price
Total Base Bid plus Alternate Bid #1 thru #5 Price
196,580.00$ 184,735.00$ 123,525.00$ 229,260.00$ 191,084.50$ 139,440.00$ 213,540.00$ 192,118.00$ 140,775.00$ Item & Total Price Corrected
113,705.00$ 104,222.50 $ 71,285.00 $ 2,917,829.00$ 2,866,572.50$ 2,598,385.00$ Low Bidder #7, #8 and #9
Redlands Regular Meeting of 02-18-2025
210 of 228
ATTACHMENT "C"
PROJECT NO. 501065 BID DATE: 1/9/2025
Security Fencing Installation Project START DATE: 2/19/2025 Unit Price Item Price Unit Price Item Price Unit Price Item Price

BASE BID
1 Bonding LS 1 65,000.00 $ 65,000.00 $ 51,173.00 $ 51,173.00 $ 66,000.00 $ 66,000.00 $ 2 Traffic Control & Permits LS 1 47,000.00 $ 47,000.00 $ 1,500.00 $ 1,500.00 $ 96,000.00 $ 96,000.00 $ 3 HINCKLEY WATER TREATMENT PLANT
3a Remove & Dispose - Chain Link Fencing LF 2,750 50.00 $ 137,500.00$ 12.00 $ 33,000.00$ 25.00 $ 68,750.00$ 3b Remove & Dispose - Double Swing Gates EA 2 3,500.00 $ 7,000.00 $ 450.00 $ 900.00 $ 2,000.00 $ 4,000.00 $ 3c Remove & Dispose - Sliding Gate EA 1 5,000.00 $ 5,000.00 $ 900.00 $ 900.00 $ 1,200.00 $ 1,200.00 $ 3d Remove & Dispose - Single Swing Gates EA 1 1,500.00 $ 1,500.00 $ 500.00 $ 500.00 $ 900.00 $ 900.00 $ 3e Install - Security Fencing LF 2,750 232.50 $ 639,375.00$ 357.27 $ 982,492.50$ 390.00$ 1,072,500.00$ 3f Install - Double Swing Security Gates EA 2 6,838.00 $ 13,676.00$ 8,000.00$ 16,000.00$ 10,000.00$ 20,000.00$ 3g Install - Sliding Security Gates EA 1 14,118.00 $ 14,118.00$ 12,000.00$ 12,000.00$ 66,000.00$ 66,000.00$ 3h Install - Single Swing Security Gates EA 1 1,695.00 $ 1,695.00$ 5,000.00$ 5,000.00$ 8,000.00$ 8,000.00$ 4 TATE WATER TREATMENT PLANT
4a Remove & Dispose - Chain Link Fencing LF 1,050 50.00 $ 52,500.00$ 12.00$ 12,600.00$ 25.00$ 26,250.00$ 4b Remove & Dispose - Double Swing Gates EA 1 2,500.00 $ 2,500.00$ 900.00$ 900.00$ 2,000.00$ 2,000.00$ 4c Remove & Dispose - Damaged Security Fence Panels EA 15 1,000.00 $ 15,000.00$ 300.00$ 4,500.00$ 3,600.00$ 54,000.00$ 4d Install - Security Fencing LF 1,050 232.63 $ 244,261.50$ 369.00$ 387,450.00$ 390.00$ 409,500.00$ 4e Install - Double Swing Security Gates EA 1 6,838.00 $ 6,838.00$ 8,000.00$ 8,000.00$ 10,000.00$ 10,000.00$ 4g Install - Single Swing Security Gates EA 1 1,695.00 $ 1,695.00$ 5,000.00$ 5,000.00$ 8,000.00$ 8,000.00$ 4h Install - Security Fence Panels EA 15 1,680.00 $ 25,200.00$ 2,850.00$ 42,750.00$ 3,600.00$ 54,000.00$ 4i Supply - Spare Security Fencing Panels EA 2 700.00 $ 1,400.00$ 1,200.00$ 2,400.00$ 1,400.00$ 2,800.00$ 4j Supply - Spare Metal Posts EA 4 200.00 $ 800.00$ 300.00$ 1,200.00$ 350.00$ 1,400.00$ 5 HIGHLAND AVENUE WATER COMPLEX (HAWC)
5a Remove & Dispose - Chain Link Fencing LF 990 50.00 $ 49,500.00$ 10.91$ 10,800.90$ 25.00$ 24,750.00$ 5b Remove & Dispose - Double Swing Gates EA 3 2,500.00 $ 7,500.00$ 900.00$ 2,700.00$ 2,000.00$ 6,000.00$ 5c Remove & Dispose - Rolling Gate EA 1 1,000.00 $ 1,000.00$ 900.00$ 900.00$ 2,000.00$ 2,000.00$ 5d Install - Security Fencing LF 990 232.55 $ 230,224.50$ 370.20$ 366,498.00$ 390.00$ 386,100.00$ 5e Install - Double Swing Security Gates EA 2 6,838.00 $ 13,676.00$ 8,000.00$ 16,000.00$ 10,000.00$ 20,000.00$ 5g Install - Rolling Security Gate EA 1 10,785.00 $ 10,785.00$ 12,000.00$ 12,000.00$ 46,000.00$ 46,000.00$ 6 TEXAS STREET RESERVOIR
6a Remove & Dispose - Chain Link Fencing LF 1,650 50.00 $ 82,500.00$ 8.97$ 14,800.50$ 25.00$ 41,250.00$ 6b Remove & Dispose - Double Swing Gates EA 1 2,500.00 $ 2,500.00$ 900.00$ 900.00$ 2,000.00$ 2,000.00$ 6c Remove & Dispose - Rolling Gate EA 1 1,000.00 $ 1,000.00$ 900.00$ 900.00$ 3,000.00$ 3,000.00$ 6d Install - Security Fencing LF 1,650 232.58 $ 383,757.00$ 362.12$ 597,498.00$ 390.00$ 643,500.00$ 6e Install - Double Swing Security Gates EA 1 6,838.00 $ 6,838.00$ 8,000.00$ 8,000.00$ 10,000.00$ 10,000.00$ 6g Install - Rolling Security Gate EA 1 10,785.00 $ 10,785.00$ 12,000.00$ 12,000.00$ 46,000.00$ 46,000.00$ Total Base Bid Price
ALTERNATE BID #1

LUGONIA WELL
ALT 1a Bonding LS 1 6,000.00 $ 6,000.00$ 4,910.00$ 4,910.00$ 8,000.00$ 8,000.00$ ALT 1c Remove & Dispose - Chain Link Fence LF 60 40.00$ 2,400.00$ 12.00$ 720.00$ 25.00$ 1,500.00$ ALT 1d Remove & Dispose - Chain Link Gate EA 2 1,000.00 $ 2,000.00$ 450.00$ 900.00$ 900.00$ 1,800.00$ ALT 1e Install - Security Fence LF 140 233.00 $ 32,620.00$ 457.90$ 64,106.00$ 390.00$ 54,600.00$ ALT 1f Install - Double Swing Security Gate EA 2 6,838.00 $ 13,676.00 $ 8,000.00 $ 16,000.00 $ 10,000.00 $ 20,000.00 $

MAGUET WELL
ALT 1f Traffic Control & Permit LS 1 6,000.00 $ 6,000.00 $ 1,200.00 $ 1,200.00 $ 4,000.00 $ 4,000.00 $ ALT 1g Remove & Dispose - Chain Link Fence LF 35 40.00 $ 1,400.00$ 12.00 $ 420.00 $ 80.00 $ 2,800.00$ ALT 1h Remove & Dispose - Chain Link Gate EA 1 1,000.00 $ 1,000.00 $ 450.00 $ 450.00 $ 900.00 $ 900.00 $ ALT 1i Install - Security Fence LF 132 233.00 $ 30,756.00$ 1,051.51 $ 138,799.32$ 390.00 $ 51,480.00$ ALT 1j Install - Double Swing Security Gate EA 2 6,838.00 $ 13,676.00 $ 9,000.00 $ 18,000.00 $ 10,000.00 $ 20,000.00 $ Total Alternate Bid #1 Price
ALTERNATE BID #2
AIRPORT 1 WELL
ALT 2a Bonding LS 1 7,000.00 $ 7,000.00 $ - $ -$ 10,000.00$ 10,000.00$ ALT 2b Remove & Dispose - Chain Link Fence LF 140 40.00 $ 5,600.00$ - $ -$ 45.00$ 6,300.00$ ALT 2c Remove & Dispose - Double Swing Chain Link Gate EA 1 2,500.00 $ 2,500.00$ - $ -$ 2,000.00$ 2,000.00$ ALT 2d Remove & Dispose - Single Swing Chain Link Gate EA 1 1,000.00 $ 1,000.00$ - $ -$ 900.00$ 900.00$ ALT 2e Install - Security Fence LF 140 233.00 $ 32,620.00$ - $ -$ 390.00$ 54,600.00$ ALT 2f Install - Double Swin
g Security Gate EA 2 6,838.00 $ 13,676.00 $ - $ -$ 10,000.00$ 20,000.00$ AIRPORT 2 WELL
ALT 2g Traffic Control & Permits LS 1 7,000.00 $ 7,000.00$ - $ -$ 3,000.00$ 3,000.00$ ALT 2h Remove & Dispose - Chain Link Fence LF 180 40.00 $ 7,200.00$ - $ -$ 45.00$ 8,100.00$ ALT 2i Remove & Dispose - Chain Link Gate EA 1 2,500.00 $ 2,500.00$ - $ -$ 2,000.00$ 2,000.00$ ALT 2j Install - Security Fence LF 180 233.00 $ 41,940.00$ - $ -$ 390.00$ 70,200.00$ ALT 2k Install - Double Swing Security Gate EA 2 6,838.00 $ 13,676.00$ - $ -$ 10,000.00$ 20,000.00$ 2,082,124.00$ 2,611,262.90$ 3,201,900.00$

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Item
No. Bid Item Quantity Unit Doug Nielsen Construction J & A Engineering Copr. Valley Cities Gonzales 109,528.00$ 245,505.32 $ 165,080.00 $ Low Bidder #10, #11 and #12
Redlands Regular Meeting of 02-18-2025
211 of 228
ATTACHMENT "C"
PROJECT NO. 501065 BID DATE: 1/9/2025
Security Fencing Installation Project START DATE: 2/19/2025

CITY OF REDLANDS

MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT

BID ANALYSIS
Total Alternate Bid #2 Price
ALTERNATE BID #3
EAST LUGONIA 3 WELL
ALT 3a Bonding LS 1 6,000.00 $ 6,000.00 $ - $ -$ - $ -$ ALT 3b Remove & Dispose - Chain Link Fence LF 180 40.00 $ 7,200.00$ - $ -$ 45.00$ 8,100.00$ ALT 3c Remove & Dispose - Chain Link Gate EA 1 2,500.00 $ 2,500.00$ - $ -$ 2,000.00$ 2,000.00$ ALT 3d Install - Security Fence LF 180 233.00 $ 41,940.00$ - $ -$ 390.00$ 70,200.00$ ALT 3e Install - Double Swing Security Gate EA 2 6,838.00 $ 13,676.00 $ - $ -$ 10,000.00$ 20,000.00$

MUNI WELL
ALT 3f Traffic Control & Permits LS 1 7,000.00 $ 7,000.00$ - $ -$ 3,000.00$ 3,000.00$ ALT 3g Remove & Dispose - Chain Link Fence LF 180 40.00 $ 7,200.00$ - $ -$ 45.00$ 8,100.00$ ALT 3h Remove & Dispose - Chain Link Gate EA 2 5,000.00 $ 10,000.00$ - $ -$ 2,000.00$ 4,000.00$ ALT 3i Install - Security Fence LF 180 233.00 $ 41,940.00$ - $ -$ 390.00$ 70,200.00$ ALT 2j Install - Double Swing Security Gate EA 2 6,838.00 $ 13,676.00$ - $ -$ 10,000.00$ 20,000.00$ Total Alternate Bid #3 Price
ALTERNATE BID #4
N. ORANGE WELL 1
ALT 4a Bonding LS 1 6,000.00 $ 6,000.00$ - $ -$ 10,000.00$ 10,000.00$ ALT 4b Install - Security Fence LF 190 236.00 $ 44,840.00$ - $ -$ 390.00$ 74,100.00$ ALT 4c Install - Double Swin
g Security Gate EA 2 6,838.00 $ 13,676.00 $ - $ -$ 10,000.00$ 20,000.00$ N. ORANGE WELL 2
ALT 4d Install - Security Fence LF 250 233.00 $ 58,250.00$ - $ -$ 390.00$ 97,500.00$ ALT 4e Install - Double Swing Security Gate EA 2 6,838.00 $ 13,676.00$ - $ -$ 10,000.00$ 20,000.00$ Total Alternate Bid #4 Price
ALTERNATE BID #5

ORANGE STREET WELL
ALT 5a Bonding LS 1 5,000.00 $ 5,000.00$ - $ -$ 6,000.00$ 6,000.00$ ALT 5b Traffic Control & Permits LS 1 7,000.00 $ 7,000.00$ - $ -$ 3,000.00$ 3,000.00$ ALT 5c Remove & Dispose - Chain Link Fence LF 175 40.00 $ 7,000.00$ - $ -$ 45.00$ 7,875.00$ ALT 5d Remove & Dispose - Double Swing Chain Link Gate EA 1 2,500.00 $ 2,500.00$ - $ -$ 2,000.00$ 2,000.00$ ALT 5e Remove & Dispose - Single Swing Chain Gate EA 1 1,000.00 $ 1,000.00$ - $ -$ 900.00$ 900.00$ ALT 5f Install - Security Fence LF 195 233.00 $ 45,435.00$ - $ -$ 390.00$ 76,050.00$ ALT 5g Install - Double Swing Security Gate EA 2 6,838.00 $ 13,676.00$ - $ -$ 10,000.00$ 20,000.00$ Total Alternate Bid #5 Price
Total Base Bid plus Alternate Bid #1 thru #5 Price
134,712.00$ -$ 197,100.00$ 136,442.00$ -$ 221,600.00$ 151,132.00$ -$ 205,600.00$ Item & Total Price Corrected
81,611.00$ - $ 115,825.00$ 2,695,549.00$ 2,856,768.22$ 4,107,105.00$ Low Bidder #10, #11 and #12
Redlands Regular Meeting of 02-18-2025
212 of 228
Redlands Regular Meeting of 02-18-2025
213 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

G-1
15 1
12/2024
501065
BA
BA
GD
NTS

SECURITY FENCING INSTALLATION PROJECT

COVER SHEET

CITY OF REDLANDS

SECURITY FENCING INSTALLATION PROJECT
PROJECT NUMBER: 501065
DECEMBER 2024

SHEET INDEX
G-1 COVER SHEET
C-1 SITE PLAN - HINCKLEY WTP
C-2 SITE PLAN - TATE WTP
C-3 SITE PLAN - HIGHLAND AVENUE (HAWC)
C-4 SITE PLAN - TEXAS STREET RESERVOIR
C-5 SITE PLAN - LUGONIA WELL #6
C-6 SITE PLAN - MAGUET WELL
C-7 SITE PLAN - AIRPORT 1 WELL
C-8 SITE PLAN - AIRPORT 2 WELL
C-9 SITE PLAN - EAST LUGONIA WELL #3
C-10 SITE PLAN - MUNI WELL
C-11 SITE PLAN - N. ORANGE WELL 1
C-12 SITE PLAN - N. ORANGE WELL 2
C-13 SITE PLAN - ORANGE STREET WELL
D-1 METAL SECURITY FENCE DETAIL

VICINITY MAP

PROJECT

LOCATION
NTS
Redlands Regular Meeting of 02-18-2025
214 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-1
15 2
12/2024
501065
BA
BA
GD
NTS
HINCKLEY WATER TREATMENT PLANT - (APN 016832111)
1604 NORTH CRAFTON AVENUE
MENTONE, CA 92359
·REMOVE & DISPOSE - 2,750 LF EXISTING CHAIN LINKED FENCING,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 2 EA 16' DOUBLE SWING CHAIN LINKED GATES,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA EXISTING 30' SLIDING CHAIN LINKED GATE,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA EXISTING 4' SINGLE SWING CHAIN LINKED

GATE, METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED

HARDWARE
·INSTALL - 2,750 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, TRANSFER EXISTING SIGNS, & ASSOCIATED HARDWARE ·INSTALL - 2 EA NEW 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 1 EA NEW 30' SLIDING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARWARE
·INSTALL - 1 EA NEW 4' SINGLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT

SITE PLAN - HINCKLEY WTP
Redlands Regular Meeting of 02-18-2025
215 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-2
15 3
12/2024
501065
BA
BA
GD
NTS
TATE WATER TREATMENT PLANT - (APN 030217106)
3050 MILL CREEK ROAD
MENTONE, CA 92359
·REMOVE & DISPOSE - 1,050 LF EXISTING CHAIN LINKED FENCING,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA 16' DOUBLE SWING CHAIN LINKED GATES,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 15 EA DAMAGED SECURITY FENCING PANELS,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 1,050 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 1 EA 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 1 EA 4' SINGLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 15 EA NEW SECURITY FENCING PANELS, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT

SITE PLAN - TATE WTP
Redlands Regular Meeting of 02-18-2025
216 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-3
15 4
12/2024
501065
BA
BA
GD
NTS
HIGHLAND AVENUE WATER COMPLEX (HAWC) - (APN 017414125)
955 PARKFORD DRIVE
REDLANDS, CA 92373
·REMOVE & DISPOSE - 990 LF EXISTING CHAIN LINKED FENCING, METAL

POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 3 EA 16' DOUBLE SWING CHAIN LINKED GATES,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA EXISTING 21' ROLLING CHAIN LINKED GATE,

METAL POST, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 990 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 2 EA 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 1 EA NEA NEW ROLLING SECURITY GATES, METAL POSTS,

CONCRETE FOOTINGS, TRANSFER EXISTING SIGNS, & ASSOCIATED

HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT

SITE PLAN - HIGHLAND AVENUE (HAWC)
Redlands Regular Meeting of 02-18-2025
217 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-4
15 5
12/2024
501065
BA
BA
GD
NTS
TEXAS STREET RESERVOIR - (APN 016717101)
811 W. PENNYSYLVANIA AVENUE
REDLANDS, CA 92374
·REMOVE & DISPOSE - 1,650 LF EXISTING CHAIN LINKED FENCING,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA EXISTING 16' DOUBLE SWING CHAIN LINKED

GATES, METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED

HARDWARE
·REMOVE & DISPOSE - 1 EA EXISTING 24' ROLLING CHAIN LINKED GATE,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 1,650 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 1 EA NEW 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, TRANSFER EXISTING SIGNS, & ASSOCIATED

HARDWARE
·INSTALL - 1 EA NEA NEW ROLLING 24' SECURITY GATES, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT

SITE PLAN - TEXAS STREET RESERVOIR
Redlands Regular Meeting of 02-18-2025
218 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-5
15 6
12/2024
501065
BA
BA
GD
NTS
LUGONIA WELL #6 - (APN 016834104)

NO ADDRESS ASSIGNED
·REMOVE & DISPOSE - 60 LF EXISTING CHAIN LINKED FENCING, METAL

POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 2 EA EXISTING 4' SINGLE SWING CHAIN LINKED

FACE, METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE ·INSTALL - 140 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 2 EA NEW 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT
SITE PLAN - LAGUNA WELL #6
Redlands Regular Meeting of 02-18-2025
219 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-6
15 7
12/2024
501065
BA
BA
GD
NTS
MAGUET WELL - (APN 016834103)

NO ADDRESS ASSIGNED
·REMOVE & DISPOSE - 35 LF EXISTING CHAIN LINKED FENCING, METAL

POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA EXISTING 4' SINGLE SWING CHAIN LINKED

GATE, METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED

HARDWARE
·INSTALL - 132 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 2 EA NEW 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT

SITE PLAN - MAGUET WELL
Redlands Regular Meeting of 02-18-2025
220 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-7
15 8
12/2024
501065
BA
BA
GD
NTS
AIRPORT 1 WELL - (APN 029120117)

NO ADDRESS ASSIGNED
·REMOVE & DISPOSE - 140 LF EXISTING CHAIN LINKED FENCING, METAL

POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA 16' DOUBLE SWING CHAIN LINKED GATES,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA EXISTING 4' SINGLE SWING CHAIN LINKED

FENCE, METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED

HARDWARE
·INSTALL - 140 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 2 EA 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT
SITE PLAN - AIRPORT 1 WELL
Redlands Regular Meeting of 02-18-2025
221 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-8
15 9
12/2024
501065
BA
BA
GD
NTS
AIRPORT 2 WELL - (APN 029120117)

NO ADDRESS ASSIGNED
·REMOVE & DISPOSE - 180 LF EXISTING CHAIN LINKED FENCING, METAL

POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA 16' DOUBLE SWING CHAIN LINKED GATES,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 180 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 2 EA NEW 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT
SITE PLAN - AIRPORT 2 WELL
Redlands Regular Meeting of 02-18-2025
222 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-9
15 10
12/2024
501065
BA
BA
GD
NTS
EAST LUGONIA WELL #3 - (APN 016834209)

NO ADDRESS ASSIGNED
·REMOVE & DISPOSE - 180 LF EXISTING CHAIN LINKED FENCING, METAL

POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA 16' DOUBLE SWING CHAIN LINKED GATES,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 180 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 2 EA NEW 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT
SITE PLAN - EAST LUGONIA WELL #3
Redlands Regular Meeting of 02-18-2025
223 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-10
15 11
12/2024
501065
BA
BA
GD
NTS
MUNI WELL - (APN 016809109)

NO ADDRESS ASSIGNED
·REMOVE & DISPOSE - 180 LF EXISTING CHAIN LINKED FENCING, METAL

POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 2 EA 16' DOUBLE SWING CHAIN LINKED GATES,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 180 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 2 EA NEW 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT

SITE PLAN - MUNI WELL
Redlands Regular Meeting of 02-18-2025
224 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-11
15 12
12/2024
501065
BA
BA
GD
NTS
NORTH ORANGE WELL 1 - (APN 029112206)

NO ADDRESS ASSIGNED
·INSTALL - 190 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 2 EA NEW 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT
SITE PLAN - N. ORANGE WELL 1
Redlands Regular Meeting of 02-18-2025
225 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-12
15 13
12/2024
501065
BA
BA
GD
NTS
NORTH ORANGE 2 WELL - (APN 029112206)

NO ADDRESS ASSIGNED
·INSTALL - 250 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 2 EA NEW 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT
SITE PLAN - N. ORANGE WELL 2
Redlands Regular Meeting of 02-18-2025
226 of 228

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

C-13
15 14
12/2024
501065
BA
BA
GD
NTS
ORANGE STREET WELL - (APN 029117110)

NO ADDRESS ASSIGNMENT
·REMOVE & DISPOSE - 175 LF EXISTING CHAIN LINKED FENCING, METAL

POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA 16' DOUBLE SWING CHAIN LINKED GATES,

METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·REMOVE & DISPOSE - 1 EA EXISTING 4' SINGLE SWING CHAIN LINKED

GATE, METAL POSTS, CONCRETE FOOTINGS, & ASSOCIATED

HARDWARE
·INSTALL - 195 LF NEW SECURITY FENCING, METAL POSTS, CONCRETE

FOOTINGS, & ASSOCIATED HARDWARE
·INSTALL - 2 EA NEW 16' DOUBLE SWING SECURITY GATE, METAL POSTS,

CONCRETE FOOTINGS, & ASSOCIATED HARDWARE
·CONTRACTOR RESPONSIBLE FOR MAINTAINING SITE SECURITY

THROUGHOUT THE PROJECT AND SHALL SUBMIT A MEANS & METHODS

STATEMENT FOR DOING SO
·SPECIFIC FENCING & GATE ALIGNMENTS TO BE DETERMINED IN FIELD

PRIOR TO CONSTRUCTION

SECURITY FENCING INSTALLATION PROJECT

SITE PLAN - ORANGE STREET WELL
Redlands Regular Meeting of 02-18-2025
227 of 228
Metal Security Fencing
1 Single Swing Gate
Double Swing Gate
2 3" [76.2mm] (Latch Clearance)Ameristar Standard
Leaf Widths2" [50.8mm] (Hinge Clearance)
27" [685.6mm]
15" [381.0mm]
4 Varies
with
Height
Standard Heights
7' [2133.6mm],
8' [2438.4mm],
9' [2743.2mm],
10' [3048.0mm]
36" [914.4mm] Min.

Footing depth
314" [82.6mm]

TYPICAL
314" [82.6mm]

TYPICAL
2 3" [76.2mm]
(Latch Clearance)
Ameristar Standard
Leaf Widths2" [50.8mm] (Hinge Clearance)
Over all Out to Out . 2
2" [50.8mm] (Hinge Clearance)
27" [685.8mm]
15" [381.2mm]
4 Varies
with
Height
36" [914.4mm] Min.

Footing depth
8" [203.2mm]
NOTES:

1.) Post size depends on fence height, weight and wind loads.

See IMPASSE II post sizing chart.

2.) See Ameristar gate table for standard out to outs. Custom gate openings available for special out to out/leaf widths.

3.) Additional styles of gate hardware are available on request.

This could change the Latch & Hinge Clearance.

4.) Third rail optional. (Some heights noted require the third rail.)
2" [50.8mm]
2" [50.8mm]
Pale welded to rail
Gate Rail
TM
Values shown are nominal and not to be used for
installation purposes. See product specification
for installation requirements.

Weld on Box Hinge
3 Post size varies with Height
(See IMPASSE Post-Sizing chart)TM
Gate Upright
2" [50.8mm] x 12 ga.

Gate Rail
2" [50.8mm] x 12 ga.
234" [69.9mm] Pale
(.075 [1.9mm] wall)
Weld on Box Hinge
3 Post size varies with Height
(See IMPASSE Post-Sizing chart)TM
Gate Upright
2" [50.8mm] x 12 ga.

Gate Rail
2" [50.8mm] x 12 ga.
234" [69.9mm] Pale
(.075 [1.9mm] wall)
Standard Heights
7' [2133.6mm],
8' [2438.4mm],
9' [2743.2mm],
10' [3048.0mm]
Gate Latch Hardware Shall
Accommodate Exist Security
Locks/Chains

CITY OF REDLANDS
35 CAJON STREET, SUITE 15A
P.O. BOX 3005
REDLANDS, CA 92373

REVISIONS
NO. DATE BY CHK'D DESCRIPTION
DATE:

JOB NO:

DRAWN:

DESIGN:

CHECKED:

SCALE:

OF
SHEET:

D-1
15 15
12/2024
501065
BA
BA
GD
NTS

SECURITY FENCING INSTALLATION PROJECT

METAL SECURITY FENCE DETAILS
METAL SECURITY FENCING:
·AMERISTAR IMPASSE II GAUNTLET OR APPROVED EQUAL
·8' x 8' PANELS
·BLACK UV RESISTANT PAINT ON ALL METAL PARTS
·END POSTS & LINE POSTS SET INTO 18"x36" 3,250 psi f/c NON-REINFORCED

CONCRETE FOOTINGS
·RESTORE DISTURBED SURFACE TO PRE-CONSTRUCTION CONDITION Redlands Regular Meeting of 02-18-2025
228 of 228

Redlands City CouncilFebruary 18, 2025

Redlands City Council
February 18, 2025