Agenda packet — Redlands City Council, July 1, 2025 (part 3 of 3)

Fire Admin Dept
35 Cajon St
Site 12
Redlands, CA 92373
FIREAD
12402277 Bruni Reyes201651
FS262 REMODEL CONSTRUCTION CONTRACT
PURCHASE ORDER AS PER CITY COUNCIL APPROVAL AND AGREEMENT DATED FEBRUARY 20, 2024, AND PER RFB NO. FCS11072023JN BID CONFIRMATION NO.356325 DATED DECEMBER 7, 2023.
.

PURCHASE ORDER WILL BE VALID ONLY WITH A CURRENT APPROVED MINIMUM LIABILITY COVERAGE ON FILE WITH RISK MANAGEMENT. .

PREVAILING WAGES REQUIREMENT: THIS PROJECT IS SUBJECT TO STATE PREVAILING WAGE LAWS. THE VENDOR SHALL USE THE WAGE DETERMINATION PER DIR REGULATIONS.
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PUBLIC PROJECT NOTE: CONTRACTOR AND ALL OF ITS SUBCONTRACTORS SHALL ABIDE BY CALIFORNIA PUBLIC CONTRACT CODE, SECTION 6109 AND CALIFORNIA LABOR CODE SECTIONS 1777.7 AND/OR 1777.7 AND CERTIFY THAT THEY ARE NOT DEBARRED AND ARE ELIGIBLE TO WORK ON THIS PROJECT. .

1.0000 EA $2,160,000.0000 $2,160,000.00PROVIDE REMODEL CONSTRUCTION FOR REDLANDS FIRE STATION NO.262 PROJECT NO. FSC11072023JN FOR THE CITY OF REDLANDS FIRE DEPARTMENT. 1 [email protected]
PROCUREMENT MANAGER Purchase Order Total
Total Ext. Price $2,160,000.00
$2,160,000.00
PURCHASING DIVISION - 1270 W. PARK AVE. REDLANDS, CA 92373 - Email: [email protected]

PLEASE SEE ATTACHED PURCHASE ORDER TERMS AND CONDITIONS Redlands Regular Meeting of 07-01-2025
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CITY OF REDLANDS

PURCHASE ORDER TERMS AND CONDITIONS
unless otherwise specified in an executed agreement, the following shall apply

1. INVOICES: Each purchase order is to be invoiced separately and all invoices shall be submitted to the billing address as shown on the front of the Purchase Order. All invoices, shipping documents, correspondence, and-related papers must have the purchase order number and consignee shown clearly in their face.

2. PACKAGING AND DRAYAGE: Unless so specified on the Purchase Order and evidenced by a copy of the freight bill attached to the invoice, there shall be no charge to the City for either packaging and/or drayage

3. INSPECTION: All materials and workmanship provided under the terms of the Purchase Order are subject to inspection and test by the City to ensure compliance with the requirements and specifications contained therein. In the event that the goods or services delivered are defective, or are not in conformity with the Purchase Order, the City shall have the right to either reject said goods or services, or require that they be corrected or otherwise brought into conformity with the terms set forth in the Purchase Order.

4. RESPONSIBILITIES: Unless otherwise specified in the Purchase Order, the supplier/contractor shall be responsible for all items covered in said Purchase Order until delivered at the designated delivery point and thereafter accepted by the City. Supplier/contractor shall bear all risks as the goods and services provided until they are finally accepted by the City. Upon the City’s notice to supplier/contractor of its rejection of the goods or services provided or the need for the correction thereof. All such defective goods or services shall be removed from City premises, and any and all expenses incurred in the removal and/or correction of such defective goods or services shall be borne entirely by the supplier/contractor.

5. ACCEPTANCE: The City’s final acceptance of the goods or services provided under the Purchase Order shall be conclusive except in those instances where a latent defect or fraud is subsequently discovered, or when a supplier/contractor has committed such gross mistakes that they are tantamount to a fraud. The City’s failure to inspect and either accept or reject the goods or services delivered shall not relieve the supplier/contractor for the responsibility for strict compliance with the terms and specifications of the Purchase Order.

6. CHANGES: This Purchase Order may, at any time, be changed with regard to the materials or services to be furnished, the quantity ordered, the unit price, discount, delivery point or arrangements, terms or any other matters affecting a valid order. However, in order to be effective, any such change or amendment causes an increase or decrease in the cost of performance hereunder, an equitable adjustment shall be made to reflect the increase or the decrease in the cost thereof. Any such adjustment shall be subject to the written approval of the Purchasing Agent. No variation in the quality, quantity, or coat of any item called for by this Purchase Order Shall be acceptable by the City except in pursuance of a written Change Order approved by the Purchasing Agent.

7. TERMINATION: This Purchase Order may be terminated, in whole or in part, at any time, by written notice to the supplier/contractor. Such termination shall be effective with respect to the quantity, manner, and time specified in such notice. The City shall be liable at the stipulated price only for such materials and/or services as have been delivered and/or rendered and accepted as of the effective date of said written notice. The City shall not be liable for any excess cost arising out of such termination, and failure of the supplier/contractor to cease delivery and/or work upon receipt of such termination notice shall not occasion a claim for extra costs.

8. TIME IS OF THE ESSENCE: In the event that the supplier/contractor fails to perform this Purchase Order within the time specified, the Purchasing Agent may, by written notice, order the supplier/contractor to cease further deliveries and may hold the supplier/contractor liable for any damages caused to the City by reason of such delay. If no time is specified, it is expected that the supplier/contractor shall begin performance within a reasonable time after placement of the order. The City may extend periods of performance if the facts as to the cause of the delay, in sole opinion of the Purchasing Agent, justify such an extension.

9. LIABILTIY: The supplier/contractor shall defend, indemnify and hold harmless the City, its elected officials, officers, employees, and agents from all claims, losses, damages, costs, expenses and suits, in law or in equity, because of personal injury, property damage, or alleged or actual patent infringements, based on the performance of this Purchase Order or asserted against it. Further, supplier/contractor warrants that the City shall not be responsible for any damages that may be claimed by reason or death injury of the person of the supplier/contractor’s officer, agents, employees, invitees or licensees or for damage to any property of the supplier/contractor or any other damage that may arise or result at anytime because of personal injury or damage to property sustained by any other person or persons, which may have been caused or contributed by proximately or otherwise by reason of, or in course of, carrying out this Purchase Order.

10. DISPUTES: All disputes concerning questions of fact which may arise under this Purchase Order under this Purchase Order, and not disposed of by mutual agreement and/or consent, shall be decided by the sole discretion of the Purchasing Agent. All disputes concerning questions of law, which may arise under this Purchase Order, shall be decided under applicable laws of the State of California.

11. PAYMENTS: Payments shall be made upon submission of an itemized invoice, presented in duplicate of the prices stipulated in the Purchase Order and within 30 days of becoming due for supplies delivered and accepted or services rendered and accepted, less deductions if any. When requested by the supplier/contractor, payment on partial deliveries may be made whenever, in the sole discretion of the Purchasing Agent, the surrounding circumstances warrant such partial payment. In the event and, if for any reason, an overpayment is made; the City requires prompt refund of said overpayment by way of supplier/contactor’s properly referenced check.

12. LICENSOR: All supplier/contractors who perform work within the City, must have on file at the Redlands City Revenue Office, a current and valid city business license.

13. CONFORMITY WITH SAFETY ORDERS: The goods and/or services covered by this Purchase Order or contract must conform to the safety order of OSHA, CAL-OSHA, and/or NIOSHA and any and all applicable material safety data sheets (MSDS).

14. PREVAILING WAGES: When applicable, the City is subject to the State of California prevailing wage laws as set forth in California Labor Code Section 1770 et seq. The contractor is responsible for determining the appropriate Department of Industrial Relations (DIR) classification for the various employees and subcontractors used for a particular project or service. The rates for each classification are posted on the DIR website at http://www.dir.ca.gov/DIRdatabases.html. All contractors performing work for the City are responsible for abiding by all applicable prevailing wage laws, and must furnish the City with Certified Payroll Records upon request.

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City Council Meeting L. 3.

DATE: 07/01/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Fiscal Year 2025-26 Facilities and Community Services Department Annual Agreements and Purchase Orders for a total annual amount not-to-exceed $7,706,763.04 and a total not-to-exceed amount of $23,655,429.89 and determine that approval is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines the staff recommendation is appropriate, the following motions are provided:
"I move that the City Council determine approval of the Fiscal Year 2025-26 Facilities and Community Services Department's Agreements and Annual Purchase Orders is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to approve the Fiscal Year 2025-26 Facilities and Community Services Department's Annual Agreements and Purchases orders."

2. RECOMMENDATION:

Staff recommends City Council determine that approval of the Fiscal Year 2025-26 Facilities and Community Services Department Agreements and Annual Purchase Orders is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approve the Fiscal Year 2025-26 Facilities and Community Services Department's Agreement and Annual Purchase Orders for a total FY 2025-26 amount not-to-exceed $7,706,763.04 and a total not-to-exceed amount of $23,655,429.89.

DISCUSSION:

The City's Facilities and Community Services Department regularly procures supplies and services to support operations throughout the City. To accommodate these purchases, and in accordance with the City's purchasing policy, staff are seeking approval for the following:

In accordance with the City's procurement guidelines, formal Requests for Bids (RFB's) were advertised for the provision of supply and delivery of unleaded gasoline and diesel fuel, supply and delivery of bulk oils and coolants, supply of tires and on-site tire service, OEM Ford Parts, irrigation supplies and uniforms, and rentals. On March 10, 2025, March 19, 2025, and April 4, 2025, the City Clerk's office received bids in accordance with each RFB. Staff evaluated each bid for conformance with the scope of services and qualifications and verified the total price listed on each Bid Opening Report.

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These annual purchase orders and agreements are included in the Fiscal Year 2025-26 budget request and will not exceed the total annual amount of $7,706,763.04 as described in the chart below.

Vendor Service
Annual
Not-to-Exceed
Amount
Total
Not-to-Exceed
Amount
PO or
Agreement
Term
Division(s) Procurement
Type
Ewing Irrigation
Supplies
$95,000 $95,000 1 year Cemetery;
Parks
Bid
Ken Grody
Redlands
Ford OEM
Parts & Service
$450,000 3 years Equipment
Maintenance
Bid
Merrimac
Petroleum dba
Merrimac
Energy Group
Fuel Supply &
Delivery
$3,600,000 3 years
Equipment
Maintenance
Bid
Merrimac
Petroleum dba
Merrimac
Energy Group
Supply &
Delivery of Bulk
Oils and
Coolants
$690,000 3 years
Equipment
Maintenance
Bid
Parkhouse Tire
Service
Tire Inventory
& Service
$916,398 3 years Equipment
Maintenance
Bid
SVT Fleet, LLC Onsite Fleet
Maintenance &
Repair Services
$1,802,000 $1,802,000 1 year
Equipment
Maintenance
RFP
Vestis Uniform
Services
Uniform Rentals $520,000 3 years Department
Wide
Bid
Applied LNG
Technologies
Supply &
Delivery of
Renewable
Liquid Natural
Gas
$774,000 $5,457,879 5 years
Equipment
Maintenance
Agreement
Amendment
TEC Equipment Supply of OEM
Autocar Parts
$220,000 $580,000 3 years Equipment
Maintenance
Agreement
Amendment
Ben's Lock &
Key
Locksmith
Services
$50,000 $50,000 1 year Building
Maintenance
Sole Source
Amrep Supply of OEM
Amrep Parts
$300,000 $300,000 1 year Equipment
Maintenance
Sole Source
Clean Energy Fuel Island
Maintenance
$400,000 $400,000 1 year Equipment
Maintenance
Sole Source
Ray Gaskin
Service
Supply of OEM
New Way Parts
$200,000 $200,000 1 year Equipment
Maintenance
Sole Source
Rush Truck
Center
Supply of OEM
Peterbilt Parts
$200,000 $200,000 1 year Equipment
Maintenance
Sole Source
San
Bernardino
County Landill
Landfill Services
$100,000 $100,000 1 year
Landfill
Sole Source
Cintas Uniform,
Janitorial &
First Aid
Supplies
$95,000 $95,000 1 year
Department
Wide
Cooperative
Purchase
Enterprise FM
Trust
Vehicle Lease
Program
$3,066,223.04 $7,794,612.89
PO - 1 year;
Agmt. - 7
years
Equipment
Maintenance /
City Wide
Cooperative
Purchase
Geotab USA Supply of
Telematics &
Drivecam
Systems
$118,540 $118,540 1 year
Equipment
Maintenance
Cooperative
Purchase
Genuine
Automotive
(Napa Auto
Parts)
Supply of Auto
Parts
$200,000 $200,000 1 year
Equipment
Maintenance
Cooperative
Purchase
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Grainger Parts, Tools,
Supplies $86,000 $86,000 1 year Department
Wide
Cooperative
Purchase

1. An annual purchase order with Ewing Irrigation Products. In preparation for obtaining an annual purchase order for Fiscal Year 2025-26, staff advertised requests for bids for the Supply of Irrigation Products. On March 10, 2025, the City Clerk received and opened two bids. Staff evaluated the bids for verification of the total price as shown in the table below. Ewing Irrigation Products, Inc., met all the bidding requirements and was deemed the apparent low bidder. The total annual purchase order amount is not-to-exceed $95,000 for a period of one year.

Vendor Name Bid Amount
Ewing Irrigation Products, Inc. $19,851.19
Siteone Landscape Supply $20,085.88

2. An annual purchase order with Ken Grody Redlands, LLC. In preparation for obtaining an annual purchase order for Fiscal Year 2025-26, staff advertised requests for bids for Ford OEM Parts & Service. On March 19, 2025, the City Clerk received and opened two bids. Staff evaluated the bids for verification of the total price as shown in the table below. Ken Grody Redlands, LLC., met all the bidding requirements and was deemed the apparent low bidder. The bid submitted by Fairview Ford Sales Inc. contains a calculation error; the corrected bid amount by Fairview Ford Sales, Inc. is $149,000.00.

Vendor Name Bid Amount
Ken Grody Redlands, LLC $117,075.00
Fairview Ford Sales, Inc. $149,000.00*
*corrected bid amount

3. An annual purchase order with Merrimac Petroleum dba Merrimac Energy Group. In preparation for obtaining an annual purchase order for Fiscal Year 2025-26, staff advertised requests for bids for Fleet Bulk Oils & Coolant. On March 19, 2025, the City Clerk received and opened two bids. Staff evaluated the bids for verification of the total price as shown in the table below. Merrimac Petroleum dba Merrimac Energy Group met all the bidding requirements and was deemed the apparent low bidder. The total amount not-to-exceed amount of $305,555.00.

Vendor Name Bid Amount
Merrimac Petroleum dba Merrimac Energy Group $305,555.00 SC Commercial dba SC Fuels $306,680.00

4. An annual purchase order with Merrimac Petroleum dba Merrimac Energy Group. In preparation for obtaining an annual purchase order for Fiscal Year 2025-26, staff advertised requests for bids for the Supply & Delivery of Unleaded & Diesel Fuel. On April 4, 2025, the City Clerk received and opened five bids. Staff evaluated the bids for verification of the total price as shown in the table below. Merrimac Petroleum dba Merrimac Energy Group met all the bidding requirements and was deemed the apparent low bidder. The total amount not-to-exceed for the initial term is $89,739.90.

Vendor Name Bid Amount
Merrimac Petroleum dba Merrimac Energy Group $89,739.90 Mansfield Oil Company $93,111.00
Musket Corporation $95,999.20
Rebel Oil Company $96,576.00
AAA Oil, Inc. $96,850.34
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5. An annual purchase order with Parkhouse Tire Service Inc. In preparation for obtaining an annual purchase order for Fiscal Year 2025-26, staff advertised requests for bids for the supply of tires and onsite services. On March 19, 2025, the City Clerk received and opened two bids. Staff evaluated the bids for verification of the total price as shown in the table below. Parkhouse Tire Service Inc. met all the bidding requirements and was deemed the apparent low bidder. The total amount not-to-exceed for the initial term totals $305,466.00.

Vendor Name Bid Amount
Parkhouse Tire Service, Inc. $305,466.00
Southern Tire Mart $308,126.50

6. An annual purchase order with Vestis Uniform Service. In preparation for obtaining an annual purchase order for Fiscal Year 2025-26, staff advertised requests for bids for Uniform Services. On March 10, 2025, the City Clerk received and opened one bid. Staff evaluated the bid for verification of the total price as shown in the table below.

Vestis Uniform Service met all the bidding requirements and was deemed the apparent low bidder. The total amount not-to-exceed for the initial term totals $143,966.84.

Vendor Name Bid Amount
Vestis Uniform Services $143,966.84

7. An annual purchase order with SVT Fleet LLC. In preparation for obtaining an annual purchase order for Fiscal Year 2025-26, staff advertised requests for proposals for Onsite Fleet Services. Staff evaluated the two proposals received and determined that SVT Fleet, LLC to be the best value. The total annual purchase order amount is not-to-exceed $1,802,000 for a period of one year.

Agreement Amendments

1. On May 17, 2022, the City Council approved an agreement with Applied LNG Technologies, LLC for a total amount not-to-exceed $1,911,294. On February 21, 2023, the Council approved a 1st amendment with Applied LNG Technologies to increase the amount not-to-exceed $2,361,879. On April 2, 2024, the City Council approved the 2nd Amendment with Applied LNG Technologies, LLC. To increase the amount not-to-exceed $3,909,879. Staff is requesting a 3rd Amendment with Applied LNG Technologies, LLC., to extend the term of the agreement by two additional terms, each with a not-to-exceed amount of $774,000 for a total amount not-to-exceed $5,457,879.

2. On December 5, 2023, the City Council approved an agreement with Tec Equipment Inc. for the supply of OEM Autocar Parts. Due to an increased need for Autocar repairs and an increase in the price of materials, staff is recommending that the City Council approve a First Amendment to the agreement with Tec Equipment Inc. for an amount not to exceed $220,000.00 for the second and third terms, for a total not-to-exceed amount of $580,000.00.

Sole Source Purchase Orders
In accordance with the City's purchasing policy, sole or single source purchases exceeding $30,000 require City Council approval. These purchases are typically warranted because the vendor is the sole-authorized dealer and purchasing from another vendor would void the manufacturer's warranty, and/or the vendor's product has been standardized for use. Fiscal Year 2025-26 purchases through these annual purchase orders are anticipated not to exceed $1,250,000.

Cooperative Purchase Orders
In accordance with the City’s procurement policies, the City utilizes existing cooperative contract agreements for supplies and services through Naspo Value Point, Omnia Partners and Sourcewell. By utilizing the cooperative purchasing arrangement, the City can benefit from previously posted bid packages that have been competitively bid and awarded. Agencies can review bid results from more than 50,000 government, educational, and nonprofit organizations and draw from the terms and pricing for similar units and vehicles. Fiscal Year 2025-26 cooperative purchases are anticipated not to exceed $3,565,763.04. This includes an annual purchase order with Enterprise Fleet Management in an amount not to exceed $3,066,223.04 and a total master agreement amount not to exceed $7,794,612.89.

City Council approval of these annual agreements and purchase orders is exempt from environmental review pursuant to Sections 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act as it can be seen with certainty that approval of these annual purchase orders will have no significant effect on the environment.

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ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate directions.

STRATEGIC PLAN:

Not applicable
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Larry Alms, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2025-26
Amount: $7,706,763.04
Budgeted Y/N: Yes
Account No.: Various
Discussion:

Funding for these annual agreements and purchase orders are included in each Division's Operating Budget request for FY 2025-26.

Attachments
A. Cover Sheet for Agreements and Bid Reports
B. Agreement with Parkhouse Tire
C. Agreement with Ken Grody Ford
D. Agreement with Merrimac Petroleum - Fuel
E. Agreement with Merrimac Petroleum - Bulk Oils
F. Agreement with Vestis
G. Agreement with SVT Fleet
H. Third Amendment to Agreement with Applied LNG
I. Agreement and Amendments - Applied LNG
K. Agreement with TEC Equipment
J. First Amendment to Agreement with TEC Equipment
L. Cooperative Purchase Orders
M. Sole Source Purchase Orders
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1 FY 2025-26 Annual Agreements

FLEET TIRE SUPPLY AND ONSITE SERVICE

Bidder Total Bid Amount
Parkhouse Tire Service Inc., Fontana, CA $305,466.00
Southern Tire Mart, Bloomington, CA $308,126.50

Staff is recommending that the City Council approve an agreement with Parkhouse Tire Service Inc. for an initial term of one year with the option for two additional one-year extensions for a total amount not-to-exceed $916,398.00.

FORD OEM PARTS & SERVICE

Bidder Total Bid Amount
Ken Grody Redlands, LLC., Redlands, CA $117,075.00
Fairview Ford Sales, Inc., San Bernardino, CA $149,000.00*

Staff is recommending that the City Council approve an agreement with Ken Grody Redlands, LLC., for an initial term of one year with the option for two additional one-year extensions for a total amount not-to-exceed $450,000.00. The agreement amount is based on historical costs for maintenance and repair services. The bid submitted by Fairview Ford Sales Inc. contains a calculation error; the corrected bid amount by Fairview Ford Sales, Inc. is $149,000.00.

SUPPLY AND DELIVERY OF UNLEADED & DIESEL

Bidder Unleaded Fuel Diesel Fuel Total Bid Amount
Merrimac Energy Group, Long Beach, CA $48,097.50 $44,164.50 $89 ,739.90 Mansfield Oil Company, Gainsville, GA $45,422.10 $47,689.30 $93 ,111.40 Musket Corporation, Long Beach, CA $46,985.40 $49,013.80 $95,99 9.20 Rebel Oil Company, Las Vegas, NV $48,208.00 $48, 368.00 $96,576. 00 AAA Oil Inc., Garden Grove, CA $48,097.50 $48,7 52.84 $96,850.34

Staff is recommending that the City Council approve an agreement with Merrimac Petroleum, Inc. dba Merrimac Energy Group for an initial term of one year with the option for two additional one-year extensions for a total amount not-to-exceed $3,600,000.00.

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2 FLEET BULK OIL & COOLANT

Bidder Total Bid Amount
Merrimac Petroleum dba Merrimac Energy Group $305,555.00 SC Commercial dba SC Fuels $306,680.00

Staff is recommending that the City Council approve an agreement with Merrimac Petroleum dba Merrimac Energy Group for an initial term of one year with the option for two additional one-year extensions for a total amount not-to-exceed $690,000.00.

VESTIS UNIFORM SERVICES

Bidder Total Bid Amount
Vestis Uniform Services, Riverside, CA $143,966.84

Staff is recommending that the City Council approve an agreement with Vestis Uniform Services, for an initial term of one year with the option for two additional one-year extensions for a total amount not- to exceed $520,000.00.

SVT FLEET, LLC

On January 30, 2025, the City Clerk received and opened two proposals. Staff evaluated the proposals and determined that SVT Fleet, LLC. to be the best value. The total annual purchase order amount is not-to-exceed $1,802,000. for a period of one year. Staff is recommending the City Council approve an agreement with SVT Fleet, LLC., for an amount not to exceed $1,802,000.00 for a one-year term.

AGREEMENT AMENDMENTS

APPLIED LNG TECHNOLOGIES, LLC

On May 17, 2022, the City Council approved an agreement with Applied LNG Technologies, LLC. for a total amount not-to-exceed $1,911,294. On February 21, 2023, the Council approved a 1 st amendment
with Applied LNG Technologies to increase the amount not-to-exceed of $2,361,879. On April 2, 2024, the City Council approved a 2nd Amendment with Applied LNG Technologies, LLC. To increase the amount not-to-exceed $3,909,879. Staff is requesting a 3rd Amendment with Applied LNG Technologies, LLC., to extend the term of the agreement by two additional terms for a total amount not-to-exceed $5,457,879.

TEC EQUIPMENT, INC.

On December 5, 2023, the City Council approved an agreement with Tec Equipment, Inc. for a total amount not-to-exceed $540,000. Staff is requesting to increase the final term amount not to exceed $220,000 for a total amount not-to-exceed $580,000.

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CITY OF REDLANDS

OFFICE OF THE CITY CLERK

BID OPENING REPORT
The following bid was opened on the 3rd day of April 2025 at 11 :30 a.m. on behalf of the Facilities and Community Services Department for Supply and Delivery of Unleaded and Diesel Fuel, Project No. FCS03072025LA-04 Rebid. The bid amounts have not been checked and are subject to correction after the bids have been completely reviewed.

No. Bidder's Name
(Company Name and City)
1 AAA Oil, Inc., Garden Grove, CA
2 Mansfield Oil Company of Gainesville, Inc.,
Gainesville, GA
3 Merrimac Energy Group, Long Beach, CA
4 Musket Corporation, Long Beach, CA
5 Rebel Oil Company, Inc., Las Vegas, NV
* Bids are listed alphabetically
Emailed: Councilmembers ,
City Manager , PIO, Press
Department Head: Tabitha Crocker
Staff: Larry Alms
Bid
Signed
Yes
Yes
Yes
Yes
Yes
1 Addenda Unleaded Fuel Diesel Fuel
Acknowledge Bid Amount Bid Amount
3 $48 ,097.50 $48,752.84
3 $45,422.10 $47,689.30
3 $45,278.40 $44,461.50
3 $46,985.40 $49,013.80
3 $48 ,208.00 $48,368.00
~
Je~ ty Clerk
City of Redlands , California
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1 I:\cmo\Agreements\Parkhouse Tire Service, Inc. Agreement FY25-0098.docx-ms

AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for the provision of Fleet Tire Supply & Onsite Services (“Agreement”) is made and entered in this 1st day of July, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Parkhouse Tire Service, Inc. , a California corporation (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform Fleet Tire Supply & Onsite services for City (the “Services”).

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Tabitha Crocker , Facilities & Community Services Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The Services shall commence on July 1, 2025. Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

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4.2 The term of this Agreement shall be for a period of one (1) year commencing on July 1, 2025, and ending on June 30, 2026, (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one -year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

4.3 If Contractor’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of Nine Hundred Sixteen Thousand Three Hundred Ninety-Eight Dollars ($916,398.00). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not -to-exceed amount in accordance with the rates specified in Exhibit “ B,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom.

City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by fir st class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk Brian Parkhouse
City of Redlands Parkhouse Tire Service Inc.
35 Cajon Street P.O. Box 2430
P.O. Box 3005 (mailing) Bell Gardens, CA 90201
Redlands, CA 92373 [email protected]
[email protected] (562) 928-0421
(909) 798-7531
Redlands Regular Meeting of 07-01-2025
598 of 787
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ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.

Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

Redlands Regular Meeting of 07-01-2025
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7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fe es for the use of in - house counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be d eemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

Redlands Regular Meeting of 07-01-2025
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8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project re lated data, drawings, spe cifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein , an y amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tr ied and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

Redlands Regular Meeting of 07-01-2025
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IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS PARKHOUSE TIRE SERVICE, INC.

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Brian Parkhouse, President

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 07-01-2025
602 of 787
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EXHIBIT "A"

SCOPE OF SERVICES

The Contractor shall provide tire supply (including new and tire casing (recaps) and inventory control. Inventory shall be kept and maintained by contractor.

Upon emergency request, contractor shall provide priority delivery service to the City during weekend, holidays, natural disasters and civil unrest as directed by the Fleet Supervisor.

Contractor shall maintain at its facility a 30-day supply of for all safety tires. Various tubes, liners, flaps and materials used during term of contract shall be maintained in accordance with the usage rate. Non-safety tires that have an estimated average annual usage number of 40 or greater shall be kept in supply at the rate of 10% every 30 days.

The City will not accept any new tires that have a production date in excess of one year at the time of delivery to the City. Contractor will accept stock returns within 3 years post manufacturers' production.

Services in compliance with the latest editions of the California Vehicle Code, California Code of Regulations, Federal Motor Vehicle Standards, Cal OSHA, and DOT Standards. It is the intent of the parties that contractor shall be responsible for the proper disposal of all byproducts, remainder and waste resulting from its services under this Agreement.

Contractor shall provide City with proof of compliance with all applicable permitting and licensing laws, including but not limited to, copies of all permits, and shall immediately notice City of any change in the status, or the terms or conditions, of any permit or license related to the subject matter of this agreement. Contractor shall also immediately notify City of any citation received from this agreement or any investigation by any regulatory agency in any way related to the subject matter.

Scope of work for tire casing:

Re-treading and repairing of City tires and casings;
Tire casings shall be grade “A” virgin;
Warranties for all retreads and casings purchased;
Warranty valid by manufacturer or one (1) year
Contractor shall provide a copy of itemized list showing all casings picked up at the City’s site, each casing referenced in the same manner identified and marked by the contractor, shall be provided to the City before the casings are removed; and Contractor shall provide 100% completion of all casings picked up for repairs or re-treading within 5 (five) working days.

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EXHIBIT "B"

PRICE AND FEE BID

TIRE INVENTORY SHEET
Safety (Police Dept.) Tires
Description Tire Size Unit Price
Firestone 103W FST FH (pursuit) 245/55R18 $135.20
Firestone 99W FST FH (pursuit) P235/55ZR17 $111.00
Safety (Fire Dept.) Tires
Description Tire Size Unit Price
Bridgestone J BST WB M864 385/65 R 22.5 $490.00
Bridgestone 12R22.5 J BST M863 12R 22.5 $490.00
Solid Waste Dept. Tires
Description Tire Size Unit Price
Bandag BAN BRM 270 (recap) 315/80R 22.5 $167.73
Bandag L BST M870 315/80R 22.5 $440.00
Firestone (New) 11R 22.5 $300
Misc. Tires
Description Tire Size Unit Price
112T FST DEST LE 3 P265/70R16 $122.68
98W FST FIREHAWK AS V2 225/50R17 $96.10
E FST TRANSFORCE HT3 LT245/75R16 $119.80
E FST TRANSFORCE HT3 LT245/75R17 $142.53
110T FST DEST LE 3 P245/70R17 $105.81
Onsite Labor
Description Amount Hourly Rate
Onsite Labor 8 hours per day $90.00
Emergency Response During
Business Hours Per hour $100.00
After Hours Emergency Response Per Hour $120.00
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EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply wit h such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

PARKHOUSE TIRE SERVICE, INC.

By: Date: ___________________
Brian Parkhouse, President

Redlands Regular Meeting of 07-01-2025
605 of 787
1 I:\cmo\Agreements\Ken Grody Redlands, LLC Agreement FY25-0095.docx-ms

AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for the provision of Ford original equipment parts & service (“Agreement”) is made and entered in this 1st day of July, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Ken Grody Redlands, LLC, a California limited liability company (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform the supply of Ford original equipment parts & service for City (the “Services”).

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Tabitha Crocker, Facilities & Community Services Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The Services shall commence immediately after the Effective Date of this Agreement.

Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

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4.2 The term of this Agreement shall be for a period of one (1) year commencing on July 1, 2025, and ending on June 30, 2026, (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one -year terms (each, an “Extended Term”), on the same terms and conditions, b y providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 The compensation for Contractor’s performance of the parts and services shall not exceed the amount of Four Hundred Fifty Thousand Dollars ($450,000.00). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not -to-exceed amount in accordance with the rates specified in Exhibit “ B,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by reference.

City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

CITY CONTRACTOR
City Clerk Trever Desherlia, Parts & Service Director City of Redlands Ken Grody Redlands, LLC
35 Cajon Street 1121 W. Colton Ave.

P.O. Box 3005 (mailing) Redlands, CA 92374
Redlands, CA 92373 [email protected]
[email protected] 909-793-3211
(909) 798-7531 909-307-2708

Redlands Regular Meeting of 07-01-2025
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ARTICLE 6 – INSURANCE AND INDEMNIFICATION

ARTICLE 7 – CONFLICTS OF INTEREST

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7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

ARTICLE 8 – GENERAL CONSIDERATIONS

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IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS KEN GRODY REDLANDS, LLC

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Trever Desherlia, Parts & Service
Director

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 07-01-2025
611 of 787
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EXHIBIT "A"

SCOPE OF SERVICES

A. Provide high-quality Certified Ford Original Equipment Manufacturer parts and repair service to City's Ford Motor Company automobiles; including cars, light duty and medium duty trucks, vans, and SUVs. All repairs must use Ford Original Equipment Manufacturer replacement parts.

B. Furnish all supplies, materials, labor, tools, equipment, and transportation, and perform all requested services to the satisfaction of the City.

C. Provide factory-authorized warranty and service support.

D. Pick-up and delivery:

1) Contractor shall provide pickup and delivery services as requested to the City’s Corporate Yard, Equipment Maintenance 1270 W. Park Avenue Bldg. E. Contractor shall pick up and drop off, or arrange for pickup and drop off of City vehicles from City Corporate Yard, using shop tow truck or towing subcontractor. 2) Vehicles are to be picked up by the contractor from the City Corporate Yard within 24 hours of request for repairs. Upon completion of the work, the contractor will have 24 hours to deliver the vehicle to the City Corporate Yard. In the event that the contractor is unable to make pick up or delivery within 24 hours, or cannot complete the repair for any other reason, Contractor must inform Fleet Supervisor when the order is placed. In such a case, the City reserves the right to procure the service from another vendor.
3) All deliveries under this agreement shall be accompanied by one copy of a delivery tag. All delivery tags shall include the vehicle number, the date of the order, and an itemized list of the materials furnished, including quantity, unit price, and extension of each item, less applicable discount.

E. Repairs to Ford vehicles shall only be made after an itemized part and labor estimate has been submitted and authorized by the Fleet Supervisor, or their designee.

F. Upon completion of repair and delivery of vehicle, the vehicle will be inspected before acceptance by the City’s Fleet Supervisor or Fleet Mechanics for workmanship, appearance, proper functioning, of all items and equipment, and conformance to all other requirements of this specification. If deficiencies are found, it shall be the responsibility of the contractor to pick up the vehicle, make necessary corrections and redeliver the vehicle for re-inspection and acceptance. Payment will not be made until corrective action has been made.

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EXHIBIT "B"

PRICE AND FEE BID

FORD OEM PARTS AND REPAIRS WITH PICK-UP AND DELIVERY OF VEHICLES

Item Description Unit Cost
1 Hourly Labor Rate $125.00
2 Pick-up and delivery charge per vehicle $0.00
3 Parts and Materials: % Markup 10%
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EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

KEN GRODY REDLANDS, LLC

By: Date: ___________________
Trever Desherlia, Parts & Service Director

Redlands Regular Meeting of 07-01-2025
614 of 787
1 I:\cmo\Agreements\Merrimac Petroleum, Inc. dba Merrimac Energy (Fleet Fuel) Agreement FY25-0097.docx-ms

AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for the provision of the supply and delivery of unleaded and diesel fuel (“Agreement”) is made and entered in this 1st day of July, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Merrimac Petroleum, Inc. dba Merrimac Energy Group , a California corporation (“ Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform the supply and delivery of unleaded and diesel fuel services for City (the “Services”).

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Tabitha Crocker, Facilities & Community Services Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

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4.2 The term of this Agreement shall be for a period of one (1) year commencing on July 1, 2025, and ending on June 30, 2026, (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one -year terms (each, an “Extended Term”), on the same terms and conditions, b y providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of Three Million Six Hundred Thousand Dollars ($3,600,00.00). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not -to-exceed amount in accordance with the rates specified in Exhibit “ B,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit an invoice to City upon completion of the Services. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

CITY CONTRACTOR
City Clerk Mary Hazelrigg, Owner
City of Redlands Merrimac Petroleum, Inc. dba Merrimac 35 Cajon Street Energy Group
P.O. Box 3005 (mailing) 3738 Bayer Ave. Suite 204
Redlands, CA 92373 Long Beach, CA 90808 [email protected] [email protected] (909) 798-7531 (562) 420-6000

Redlands Regular Meeting of 07-01-2025
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ARTICLE 6 – INSURANCE AND INDEMNIFICATION

ARTICLE 7 – CONFLICTS OF INTEREST

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7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

ARTICLE 8 – GENERAL CONSIDERATIONS

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IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS MERRIMAC PETROLEUM, INC. dba
Merrimac Energy Group

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Mary Hazelrigg, Owner

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 07-01-2025
620 of 787
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EXHIBIT "A"

SCOPE OF SERVICES

Contractor shall furnish and use, at their own expense, all materials, labor tools, equipment, supplies and transportation to provide services required under the Agreement. Fuel products include unleaded gasoline and diesel fuel which shall be delivered on an as-needed basis to City locations specified herein.

The City currently purchases, and Contractor shall be required to provide, the following types of fuel products:

Gasoline Diesel Fuel
87 Regular Unleaded CARB ETH Ultra-Low Sulfur CARB Diesel (clear)

The quoted markup (markup or discount) offered shall remain firm throughout the contract period, although City may receive the benefit of any rebates, allowances, or other price reduction incentives offered to customers of Contractor, including any pass-through incentives from the refineries.

No upward price adjustment shall be due Contractor, when a Contractor delay beyond the 24- hour notice, causes a price increase after City places an order, unless Contractor’s failure to make earlier delivery results from causes which are beyond the control of and without fault of Contractor.

Pricing shall be based on a variable price (Oil Price Information Service – Closing OPIS) tied to a published index (Unbranded Average for the Inland Empire Area, Colton) plus Contractor’s positive or negative price differential.

Contractor shall be licensed in accordance with all applicable laws, rules and regulations, including but not limited to those promulgated in the California Business and Professions Code and by the California Air Resources Board. Contractor shall possess all necessary and applicable licenses required to transport motor vehicle fuels as may be issued by the State of California Department of Motor Vehicles (DMV) and the United States Department of Transportation (US DOT).

Adequate Resources:

Contractor shall have adequate office and personnel resources for responding to City’s needs, including, but not limited to, telephone coverage Monday-Friday during the hours of 8:00a.m. through 5:00p.m. Contractor shall provide the first and last names and telephone number(s) of the person(s) to be contacted during City’s normal working hours for order placement and resolution of contract issues. Contractor shall also provide the names of three (3) individuals, with home telephone numbers, cell phone numbers and pager numbers who may be contacted in the event of emergencies.

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Contractor shall insure that all employees dealing directly with City with regard to the supply of Fuel Products are fully aware of all contract provisions, including the requirements of City and the obligations of Contractor. All of Contractor’s drivers shall be familiar with all City fueling locations and the delivery and the unloading requirements for each site. Contractor shall provide a dedicated account manager who shall be assigned to handle all contract issues, including the ordering and invoicing for same.

Equipment:

Contractor’s equipment and vehicles shall be in good and safe working order and all personnel shall be trained in safety measures to preclude accidents endangering City personnel and property. Contractor shall have adequate and appropriate equipment for the delivery of goods on proposed contract. All vehicles used by Contractor in fulfilling the terms of the contract shall meet all applicable federal and state requirements for such vehicles, including US DOT, DMV and Caltrans codes and regulations and the State of California Emission Inspection Program.

All dispensing and measuring equipment shall be tested and certified in accordance with the State of California Business and Professions Code Division 5, Article 6 and shall meet the requirements of the California Air Resources Board. All delivery vehicles and dispensing equipment shall meet all current Federal and State requirements related to vapor recovery.

Contractor’s equipment shall be compatible with City facilities, including, but not limited to, pumping equipment if needed, for filling underground fuel tanks and all of Contractor’s personnel shall be experienced and properly trained to safely and efficiently operate all of the equipment to be used in fulfillment of the contract.

Fuel Specifications:

All fuel to be delivered on any order under the contract shall be homogenous and free of foreign matter and impurities and shall remain so in normal storage. The gasoline and diesel to be furnished under the contract shall meet, and conform to, all applicable ANSI and ASTM standards and the provisions of the Federal Clean Air Act (latest revision) as well as the applicable rules, regulations and requirements of the United Sates Environmental Protection Agency (USEPA), the California Air Resources Control Board (CARB), the California Department of Food and Agriculture Division of Measurement Standards and the San Joaquin Valley Air Pollution Control District (APCD) related to motor vehicle fuel standards. The gasoline and diesel must be of a quality equal to similar products furnished to the refiner’s retail service stations.

Enhancers, such as alcohol, for the purpose of increasing octane are not acceptable. Diesel fuel provided shall meet ASTM Standard 975-97 and shall be Ultra-Low Sulfur CARB Diesel (clear).

Diesel fuel shall contain any required additives necessary to prohibit the growth of bacteria and algae during storage (fuel and water-soluble biocide). Other additives such as water dispersants, corrosion inhibitors and detergents shall be added in accordance with best industry practices.

Failure to comply with the requirements of this section shall, at the option of the Fleet Supervisor, be deemed sufficient reason for rejection of any lot of fuel delivered, and Contractor Redlands Regular Meeting of 07-01-2025
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shall, at no expense to City, remove that fuel from the tank(s) and shall perform whatever services that shall be necessary to restore the tank(s) and other equipment to an operable condition to the full satisfaction of City. Further, Contractor shall make full restitution for the quantities of fuel known to have been in the tank(s) immediately prior to the delivery of the rejected lot of fuel, and for any damage to the equipment or vehicles that may have occurred from use of the rejected fuel.

Ordering Procedure and Delivery:

One (1) gallon of fuel shall be equal in volume to one (1) fluid gallon or 231 cubic inches at a standard temperature of sixty (60 degrees Fahrenheit, as defined by the United States Bureau of Standards. Contractor shall be required to provide both truck and trailer and bobtail service in order to access all City fueling sites.

A City authorized fleet representative will notify contractor of the need for fuel. Contractor shall provide fuel delivery within twenty-four (24) hours of notification by City. Under periods of extreme usage, delivery may be required within a twenty-four (24) hour period. City’s normal working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday; however, City is open (24) hours for deliveries, Monday through Sunday, unless special arrangements are made with the individual fueling sites prior to delivery. Prior to off-loading City requests Veeder-Root ticket(s) to be printed and must match off-loading gallons.

All deliveries resulting from this contract shall be F.O.B. Destination to City sites. Note: City’s fueling locations have employees on site for extended hours. After award of contract, Contractor may be allowed to make routine deliveries outside of City’s normal working hours on a site-by- site basis if agreeable to the representative for each site. Automatic deliveries may also be arranged at the sole discretion of the fueling sites.

For all deliveries not accomplished within twenty-four (24) hours, City reserves the right to procure the product(s) elsewhere and may bill Contractor the difference between the contract price and the actual purchase price, or any variation thereof, as liquidated damages, or City may deduct the difference in price from any monies due, or which may become due to Contractor.

Failure to deliver within twenty-four (24) hours on more than one occasion may be grounds for contract termination without further cause.

City reserves the right to deny access to City property any delivery vehicles leaking fuel or other hazardous materials. Contractor will be notified of such denied access and shall make delivery of the denied load within one (1) working day of notification with a City approved vehicle.

Ordering procedures may change when it is deemed in the best interest of City and Contractor shall adapt to changes as required by City.

Emergency Deliveries:

Deliveries requested outside of City’s regular working hours of 8:00 a.m. to 5:00 p.m., Monday through Sunday shall be considered emergency deliveries, unless Contractor and City have agreed in advance to a routine delivery schedule encompassing the hours outside of normal working hours. Additionally, deliveries shall not be considered emergency deliveries if the after- Redlands Regular Meeting of 07-01-2025
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hours delivery is due to Contractor failure to make a routine delivery of fuel within the normal working hours or if Contractor has made prior special arrangements for a routine after-hours delivery.

City shall endeavor to keep emergency deliveries to a minimum. However, in the event of an emergency, delivery shall be completed within twenty-four (24) hours of receipt of the request for emergency delivery. Contractor shall be allowed an additional payment for emergency deliveries. This cost shall be stated as per hour cost (plus cost of fuel), as noted on the Price and Fee Bid. Provisions of the contract shall in no way prohibit City from making an incidental purchase from another contractor for the same commodities as listed herein and emergency purchases may be obtained from contract contractor or other sources in order to best serve the interests of City.

Delivery Ticket/Manifest

A delivery ticket (BOL) shall accompany each shipment. Fax and/or e-mail delivery tickets to Larry Alms, Senior Administrative Assistant at (909) 747-7657, [email protected].

Alternate e-mails may be added at City’s option. A legible signature and printed name of the designated City representative is to be obtained and recorded on the delivery ticket at the time of the delivery. Unsigned tickets may not be left at the delivery location and it shall be the driver’s responsibility alone to insure that a delivery ticket has been signed. Invoices for payment, for which there is not a signed delivery ticket, may not be authorized for payment. Emergency deliveries may be excluded. Failure to provide a delivery ticket with each shipment may be grounds for termination of the contract without further cause.

Spillage and Cleanup:

Contractor shall be responsible for all spillage and damage which may occur during loading, transit and unloading operations. In the event of a spill or damage to property, Contractor shall immediately notify City’s representative at the corresponding delivery location. Damages to property and spills caused by Contractor must be corrected immediately. Cleanup shall be performed in accordance with USEPA and State of California requirements. Any costs for repair of damage or correction of spillage performed by City due to Contractor’s failure to make timely or satisfactory repairs, corrections or cleanup of spills shall be charged back to Contractor or deducted from monies owed to Contractor.

Demurrage:

Up to one-hour of “standing time” shall be allowed at no charge for the purpose of unloading.

Contractor may assess demurrage charges, if the Contractor is unable to begin unloading fuel within one hour after the scheduled arrival at City of Redlands site due to delays caused by City operations. Demurrages charges shall apply in increments of one-quarter (1/4) hours.

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EXHIBIT "B"

PRICE AND FEE BID

UNLEADED FUEL

A. Unleaded Fuel: Bulk Purchase Full Truckload (8,000 + Gallons) PPG
Discount Per Gallon (minus) COLTON RACK $-0.1999
Mark-up Per Gallon (plus) COLTON RACK $0.0000
Delivery Charge $0.0333

B. Unleaded Fuel: Bulk Purchase Less than Full Truckload (2,500 – 7,999) PPG
Discount Per Gallon (minus) COLTON RACK $-0.2059
Mark-up Per Gallon (plus) COLTON RACK $0.0000
Delivery Charge $0.0333

C. Unleaded Fuel: Bulk Purchase Less than Full Truckload (less than 2,500) PPG
Discount Per Gallon (minus) COLTON RACK $-0.2059
Mark-up Per Gallon (plus) COLTON RACK $0.000
Delivery Charge $0.0333

DIESEL FUEL

D. Diesel Fuel: Bulk Purchase Full Truckload (8,000 + Gallons) PPG
Discount Per Gallon (minus) COLTON RACK $-.3459
Mark-up Per Gallon (plus) COLTON RACK $0.000
Delivery Charge $.0179

E. Diesel Fuel: Bulk Purchase Less than Full Truckload (2,500 – 7,999) PPG
Discount Per Gallon (minus) COLTON RACK $-0.0889
Mark-up Per Gallon (plus) COLTON RACK $0.000
Delivery Charge $0.0379

F. Diesel Fuel: Bulk Purchase Less than Full Truckload (less than 2,500) PPG
Discount Per Gallon (minus) COLTON RACK $0.0889
Mark-up Per Gallon (plus) COLTON RACK $0.000
Delivery Charge $.0854
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EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Merrimac Petroleum, Inc. dba Merrimac Energy Group

By: Date: ___________________
Mary Hazelrigg, Owner
Redlands Regular Meeting of 07-01-2025
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AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for the provision of the supply of fleet bulk oil & coolant (“Agreement”) is made and entered in this 1st day of July, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Merrimac Petroleum, Inc. dba Merrimac Energy Group, a California corporation (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform the supply of fleet bulk oil & coolant services for City (the “Services”).

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Tabitha Crocker, Facilities & Community Services Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The Services shall commence immediately after the Effective Date of this Agreement.

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4.2 The term of this Agreement shall be for a period of one (1) year commencing on July 1, 2025, and ending on June 30, 2026, (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one -year terms (each, an “Extended Term”), on the same terms and conditions, b y providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of amount of Six Hundred Ninety Thousand Dollars ($690,00.00). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not -to-exceed amount in accordance with the rates specified in Exhibit “ B,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit an invoice to City upon completion of the Services. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

CITY CONTRACTOR
City Clerk Mary Hazelrigg, Owner
City of Redlands Merrimac Petroleum, Inc.
35 Cajon Street dba Merrimac Energy Group P.O. Box 3005 (mailing) 3738 Bayer Ave. Suite 204 Redlands, CA 92373 Long Beach, CA 90808 [email protected] [email protected] (909) 798-7531 (562) 420-6000

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ARTICLE 6 – INSURANCE AND INDEMNIFICATION

ARTICLE 7 – CONFLICTS OF INTEREST

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7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

ARTICLE 8 – GENERAL CONSIDERATIONS

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IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS MERRIMAC PETROLEUM, INC. dba
Merrimac Energy Group

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Mary Hazelrigg, Owner

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

Redlands Regular Meeting of 07-01-2025
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EXHIBIT "A"

SCOPE OF SERVICES

Contractor shall supply fleet oil lubricants and coolants to the City’s Corporate Yard, located at 1270 W. Park Avenue, Building E., Redlands CA 92373.

Contractor shall have the capabilities for a one (1) to three (3) business day maximum turnaround time for product delivery. Any deviations to this timeframe requires prior approval by Fleet Services Supervisor or their designee.

ENVIRONMENTAL AND SAFETY AND HEALTH STANDARDS COMPLIANCE

Contractor shall comply with applicable environmental statutes, regulations & guidelines in performing the work required under this agreement. Contractor shall also comply with applicable Occupational Safety and health standards, regulations and guidelines in performing the work required under this agreement.

Contractor shall have a qualified representative meet with the Fleet Services Supervisor, or their designee monthly and review current oil and lubricant levels, and assist in reorder as necessary.

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EXHIBIT "B"

PRICE AND FEE BID

Re-refined lubricants will not be accepted.

Product Unit Price per Unit
Chevron Rando HD Hydraulic AW 68 Gallon $9.88
Valvoline Premium Blue 15W40 Gallon $11.40
Valvoline Full Synthetic 5W20 Gallon $11.15
Valvoline Full Synthetic 5W30 Gallon $11.15
Valvoline Full Synthetic 0W-16 Drum $676.50

Valvoline Full Synthetic 0W-20
Drum
$676.50
Castrol TranSynd 668 Gallon $28.69
Chevron Delo 50/50 Premix Coolant Gallon $8.68
CH Starplex Grease HD 2 M5 Drum $1,903.00

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EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Merrimac Petroleum, Inc. dba Merrimac Energy Group

By: Date: ___________________
Mary Hazelrigg, Owner
Redlands Regular Meeting of 07-01-2025
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AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for the provision of as needed uniform rentals (“Agreement”) is made and entered in this 1st day of July, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Vestis Uniforms and Workplace Supplies, Inc. , a Delaware corporation. (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform as needed uniform rental services for City (the “Services”).

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Tabitha Crocker, Facilities and Community Services Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

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4.2 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement commencing on July 1, 2025 - June 30, 2026 (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Exte nded Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 Total compensation for Contractor’s performance of the Services shall not exceed the amount of Five Hundred Twenty Thousand Dollars ($520,000). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to exceed amount in accordance with Exhibit “B,” titled “Fee Schedule,” which is attached hereto and incorporated herein by this reference.

City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

CITY CONTRACTOR
City Clerk Randall Mann, Territory Manager
City of Redlands Vestis Uniforms and Workplace Supplies, Inc. 35 Cajon Street 1135 Hall Ave.

P.O. Box 3005 (mailing) Riverside, CA 92509
Redlands, CA 92373 [email protected]
[email protected] (540) 522-6610
(909) 798-7531
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ARTICLE 6 – INSURANCE AND INDEMNIFICATION

ARTICLE 7 – CONFLICTS OF INTEREST

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7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

ARTICLE 8 – GENERAL CONSIDERATIONS

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be d eemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity Redlands Regular Meeting of 07-01-2025
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whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

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IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS VESTIS UNIFORMS AND WORKPLACE SUPPLIES, INC.

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Randall Mann, Territory Manager

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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EXHIBIT "A"

SCOPE OF SERVICES

The following include the General Service Requirements to be provided as-needed and the Uniform Specifications:

GENERAL SERVICE REQUIREMENTS:
- Weekly pick up and delivery of garments
- Service shall include all laundering and maintenance charges - Free repairs, replacements and upgrades proactively and as necessary - Professional on site fitting on initial installation, at no charge - 1 week turnaround on all new employees upon request
- Cancelation of employees upon request from point of contact, at no charge - Loss charges for any uniforms that are not returned must be charged within 2 weeks of cancelation of employee
- New garments on installation

UNIFORM
- Color Availability
- Performance shirts: Yellow/gray AND Yellow/Navy Blue
- Pants: Charcoal gray and Navy Blue

- Size Availability
- Shirts: S - XXXL
- Pants size range: Waist: 28" - 50" Length: 28" - 36"

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EXHIBIT "B"

FEE SCHEDULE

Item
No.

Section
Item Description

Unit of
Measure
Unit Price

1. Uniform
Rental– Tops
Shirt - Performance Two
Tone Hi-Visibility Shirt *
Long* Sleeve as per spec
Per Uniform
$ .806

2. Uniform
Rental- Tops
Shirt - Performance Two
Tone Hi-Visibility Shirt
*Short* Sleeve as per spec
Per Uniform
$ .806

3. Uniform
Rental- Tops
Shirt - One Tone Polo
Shirt as per spec
Per Uniform
$ .591

4. Uniform
Rental-
Bottoms
Pants- Performance Shop
Pants as per spec
Per Uniform
$ .573

5. Uniform
Rental-
Bottoms
Pants- Performance Shop
Cargo Shorts as per spec
Per Uniform
$ .531

6. Uniform
Rental-
Bottoms
Pants - Performance Jean
Cut Pants as per spec
Per Uniform
$ .89

7. Weekly service fee, as per
specification “General
Service Requirements
Per week
$ 15.00
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EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

VESTIS UNIFORMS AND WORKPLACE

SUPPLIES, INC

By: Date: ___________________
Randall Mann, Territory Manager

Redlands Regular Meeting of 07-01-2025
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AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES

This agreement for the provision of onsite fleet maintenance and repair services (“Agreement”) is made and entered in this 1st day of July, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and SVT Fleet, LLC, a California limited liability company, a wholly owned subsidiary of Velocity Vehicle Group (“Contractor”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Con tractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform onsite fleet maintenance and repair services for City (the “Services”).

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Tabitha Crocker, Facilities & Community Services Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent in accordance with the sched ule set forth in Exhibit “ A,” titled “Scope of Services ,” which is attached hereto and incorporated herein by reference.

4.2 The term of this Agreement shall be for a period of one (1) year from July 1, 2025 through June 30, 2026 (the “Term”).

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ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of One Million Eight Hundred Two Thousand Dollars ($1,802,000) for the Services provided during the Term. City shall pay Contractor on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Price and Fee Schedule,” which is attached hereto and incorporated herein by reference.

City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

CITY CONTRACTOR
City Clerk Michael Thompson, President
City of Redlands SVT Fleet, LLC
35 Cajon Street 2429 S. Peck Rd.

P.O. Box 3005 (mailing) Whittier, CA 90601
Redlands, CA 92373 [email protected]
[email protected] 714-305-1206
(909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

Contractor shall provide City with certificates of insurance and endorsements evidencing Redlands Regular Meeting of 07-01-2025
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such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

ARTICLE 7 – CONFLICTS OF INTEREST

7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; Redlands Regular Meeting of 07-01-2025
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(iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to h ave been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make Redlands Regular Meeting of 07-01-2025
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available to City, copies (in both hard copy and electronic form, where applicable) of project re lated data, drawings, spe cifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS SVT FLEET, LLC

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Michael Thompson, President

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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EXHIBIT "A"

SCOPE OF SERVICES

Time estimates for equipment repair are not to exceed the industry standard repair guidelines using sources such as Chilton, Mitchell or All Data time. Additional time, above and beyond guidelines will not be accommodated unless previously approved in writing or email by an authorized City representative.

The Scope of Work and Specifications are a general guide, and are not intended to be an all- inclusive list of the work necessary for providing the Onsite Fleet Maintenance and Repair Program scope. It shall be the Contractor's responsibility to develop and implement a preventative maintenance (PM) program to effectively maintain all vehicles and equipment listed in the Fleet Availability Performance Standards Tables (Table A) to the satisfaction of City's representatives.

The current hours of operation for City staff at the Equipment Maintenance facility are Monday through Friday from 6:00 am to 5:30 pm. The Contractor shall be required to have technicians on site from 6:00 am to 5:00pm Monday through Friday. Changes to this schedule may be accommodated with prior written approval by an authorized City representative.

Personnel Requirements are as follows:

Up to Six (6) fleet technicians

• A minimum of two (2) technicians will be onsite Monday through Friday from 6:00 am to 3:00 pm.
• A minimum of two (2) technicians will be onsite Monday through Friday from 8:00 am to 5:00 pm.
• One (1) light duty service truck to perform onsite BIT inspections

Janitorial Service:

One (1) full time person onsite Monday through Thursday from 7:30 am to 4:30 pm

Contractor will ensure all employees' certifications and licenses must stay current, including, but not limited to:

• Class A/B License
• ASE’s
• Forklift

Contractor will not use the contracted assets or other City furnished property for work on vehicles or equipment not owned or leased by City unless otherwise authorized by City. City property will not be used in any manner for any personal advantage, business gain, or other personal endeavors by Contractor or Contractor’s employees other than in the performance of the work described in the Agreement, unless otherwise authorized.

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Within ten (10) days of Agreement award, Contractor shall schedule with City a joint facility inspection for the purpose of identifying pre-existing deficiencies pertaining to the buildings, utility systems, equipment, and other assets. Contractor and City will together make a complete and systematic inspection and inventory of all structural, mechanical, electrical and furniture to which Contractor will have access during the course of the Agreement period. Contractor will then prepare and submit to City a Pre-Existing Deficiency Report describing all observed deficiencies pertaining to the building structure, systems, equipment, or other assets noted during the joint inspection. Contractor will include and identify, as part of this listing, any facility feature or system which is functional, but which should be considered for replacement or upgrade due to age or overall condition.

City does not warrant or guarantee against the possibility that safety or environmental hazards or potential hazards may exist at this facility. Contractor shall be responsible for identifying any hazardous conditions located in the facility and notifying City in writing within thirty (30) days of Agreement Award. This will be accomplished by conducting an environmental assessment and an occupational, health, and safety inspection of facilities acceptable to City. Contractor will be responsible for the conduct of the assessment and inspection and will pay for the cost of these services.

City will be responsible for supplying heat, water and electricity to these facilities. Contractor may use City phone system, but must pay for local service, equipment charges and long-distance calls. In using these facilities, Contractor will develop and adhere to an energy conservation plan that is consistent with City policy. To the extent Contractor operates these facilities in a manner that unnecessarily increases utility costs incurred by City (e.g, does not turn off lights when appropriate to conserve energy and utility usage), City may charge Contractor the excess utility costs of such practices.

City will be responsible for preventative maintenance and repair of facility structure and all elements contained therein that are sublet to Contractor and that are the property of City unless such repair is due to negligence of Contractor.

City from time to time may add equipment, tools, or furniture to the garage and will entertain Contractor recommendations in this regard. These items will be added to the inventory of items that are Contractor's responsibility as they are put into service. Alternatively, Contractor may purchase and install equipment in the garage upon approval by City. At the conclusion of the Agreement, City shall have the option to purchase this equipment at its depreciated cost. If City elects not to purchase this equipment, Contractor will remove the equipment and return the garage to its pre-equipment installation condition.

Hazardous Material Disposal:

City shall be responsible for disposal of all wastes (e.g. used oils, oil filters, coolants, transmission fluids, tires, etc.) generated during the course of the Agreement. Disposal of all waste materials will be done in accordance with City, County, State and Federal laws and regulations. Contractor will train its employees in working with and handling hazardous materials.

Contractor will aid City Staff with an annual Certified Unified Program Agency (CUPA) Filing.

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Diesel Particulate Filters

Contractor shall maintain and service Diesel Particulate Filters as required by the South Coast Air Quality Management District (AQMD).

Parts Procurement

Contractor may utilize City existing parts procurement contracts for their existing term(s).

Contractor shall demonstrate to City that they are receiving the preferred customer pricing for City for all other parts or supplies. City reserves the right to purchase parts directly for Contractor's use in effecting maintenance or repairs, whether from existing contracts or from any vendor of its choice.

Repairs:

Enterprise Fleet Management Leased Vehicles:

Contractor must be an authorized Enterprise Fleet Management vendor for repairs and maintenance.

Vehicles with a Preventative Maintenance Agreement:

Contractor shall perform the preventative maintenance work on the Enterprise Leased Vehicle and invoice Enterprise Fleet Management directly for such services. The time spent working on these vehicles shall not be included in the time billed to City.

Vehicles without a Preventative Maintenance Agreement:

Contractor shall perform the preventative maintenance work on the Enterprise Leased Vehicle and include the time billed to City.

Repairs Beyond Regular Maintenance:

If it is determined that a City vehicle needs repairs beyond regular maintenance such as new brakes, tires, major electrical improvements, or other repairs deemed as necessary, the Preventative Maintenance form will become a repair work order. The City Representative will be contacted to obtain authorization to proceed before any repairs are performed, as required by California State law. The Contractor will not perform the repair until receiving approval from City Representative in writing or e-mail. Contractor will also advise City Representative of the estimated downtime before completing the repair.

Work shall not be sub-contracted without approval from City Representative. Any subcontractor to be utilized for maintenance or repair work shall meet City's required qualifications, repair certificates, licenses, and insurance requirements and provide repair and maintenance as provided in the turnaround time requirements identified in the Agreement.

Warranty and Recall Work:

Contractor will administer all warranties and recalls, both for vehicles and parts, associated with management of City's fleet. Contractor will be required to attempt to obtain authorization from Redlands Regular Meeting of 07-01-2025
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various vehicle manufacturers to perform in house warranty work on City vehicles. Such work will be reimbursed directly to the Contractor by the manufacturer and City will be held harmless from payment for such work. Work performed by the Contractor for which reimbursement is provided by the manufacturers shall not be billed to City. Contractor may send warranty or recall work out to others, subject to applicable provisions of the manufacturer's warranty, when it is more cost-effective to City to do so. Contractor will be responsible for any deductible on work performed at a dealership. The cost of repairs made if a vehicle is sent out for suspected warranty work – and the suspected problem is not warrantied – will be absorbed by Contractor as part of the annual maintenance cost.

Emission (Smog) Testing / Opacity Testing:

Emission testing shall be performed annually on qualifying vehicles by Contractor. Due to configuration of City's fleet, there will be vehicles tested every year based on vehicle identification numbers. Opacity testing shall be completed annually with comprehensive records maintained.

DOT/BIT Inspection Vehicles (Heavy Trucks, Trailers and Buses):

Contractor shall manage and City's DOT/BIT Inspection to include, but not limited to:

1) Serviced accordingly every 90 days as per DOT guidelines with CHP approved checklists 2) Maintain records for all vehicles regulated by DOT per DOT and CHP guidelines

City will manage and maintain personnel records and conduct random drug screening for City employees affected by the DOT/BIT program.

Management Information System:

City shall provide and maintain all software and hardware needed for the Ron Turley & Associates (RTA) Fleet Management Software System.

The Contractor will be responsible for accurate daily entry of all work order information, (e.g. parts, labor, repair type, outside vendor repair costs, etc.) into the RTA Fleet Management System.

The Contractor will follow existing City Policies with respect to adding or modifying any information to the RTA Fleet Management Software.

Sensitivity of City Property:

Contractor must acknowledge that certain property owned by City is sensitive in nature and requires concerted efforts by Contractor to ensure that the sensitive nature of such property is not compromised.

Vehicles designated by City as unmarked police undercover vehicles will be serviced and maintained by Contractor. Contractor will ensure that the confidential and sensitive nature of these vehicles, including, but not limited to, the special equipment inside the vehicles are Redlands Regular Meeting of 07-01-2025
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maintained. Security procedures by Contractor for such vehicles will include written acknowledgement of the agreement of staff to:

A) Control and limit discussion about these vehicles
B) Prohibit handling and tampering with special machinery and tools C) Ensuring that the integrity of the mechanics and other staff and subcontractors is sufficient

Turn Around Time – Public Safety:

In the course of maintenance and repair of City owned Police vehicles, there shall not be more than 10% of the safety fleet down at one time for maintenance or repair. Repairs will need to be coordinated with City Representative to minimize equipment downtime for response.

Safety Requirements:

Contractor shall be solely and completely responsible for conditions of the jobsite, including safety of all persons (including employees) and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours. Safety provisions shall conform to U.S. Department of Labor (OSHA), California Department of Labor (CAL) and all other applicable federal, state, county, and local laws, ordinances, codes and regulations. Where any of these are in conflict, the more stringent requirement shall be followed.

Contractor’s failure to thoroughly familiarize themselves with the aforementioned safety provisions shall not relieve them from compliance with the obligations and penalties set forth therein. City reserves the right, but is not obligated to make safety inspections at any time Contractor is on City property and to ensure safety rules are not being violated.

A) Contractor will furnish adequate safety equipment and comply with the various OSHA regulations established by the Federal Government, the State and amendments and changes that may occur from time to time. Contractor will maintain safety records in connection with its operation of City facilities recording the relevant details regarding any accidents or injuries occurring on City of Redlands property.

B) All work will be conducted in a safe manner and will comply with the requirements of State and local rules and regulations and OSHA safety standards. Prior to commencement of the work, Contractor will meet in conference with a representative from the Risk Management Division to discuss and develop a mutual understanding relative to the administration of City safety program.

C) If at any time Contractor fails or refuses to comply with Federal, State, or City of Redlands safety requirements; City may issue an order to stop all work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order will be made the subject of any claims for excess cost, damage or extension of time against City, its agents or employees.

D) Contractor will report to City all accidents (personal injury, vehicle or equipment damage) within twenty-four (24) hours of their occurrence or discovery.

Additional Duties:

A) Road calls in field
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B) Large truck and car tire repairs and installation
C) Unload deliveries warehouse/UPS/Fed-Ex

Fleet Availability Performance Standards

Table A – List of Vehicles

DEPARTMENT/FLEET

MONTHLY

AVAILABILITY
GOAL
1 Entire City of Redlands Fleet Between 95% and 97%
2 Police – Available 24 x 7 Between 96% and 98%
3 Fire – Available 24 x 7 Between 96% and 98%
3 Solid Waste* -Available 8 – 9 Hours per business day
Commercial Collections
Residential Collections
Recycling
Between 95% and 97%
4 Municipal Utilities & Engineering (MUED)
Water Production*
Water Distribution*
Waste Water*
Between 95% and 97%
5 Municipal Utilities & Engineering (MUED)
Administration*
Engineering*
Meter Readers*
Between 94% and 97%
6 FACILITIES & COMMUNITY SERVICES (FCS)
Airport
Animal Services*
Building Maintenance*
Cemetery*
Code Enforcement*
Electrical*
Parks/Groves*
Recreation*
Senior Transportation*
Streets*
Trees*
Between 94% and 97%
7 All other City Departments Between 94% and 97%

*These vehicles do not accrue downtime until the next business day begins. Accident damage repairs, acts of nature or any time spent waiting for customer approval to precede with repair does not accrue downtime.

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PREVENTATIVE EQUIPMENT MAINTENANCE SCHEDULE

Preventative maintenance shall be defined as scheduled routine inspection, servicing, repair and replacement of equipment components on a regular basis so as to facilitate operations with a minimum of downtime. The preventative maintenance program shall be in accordance with industry recognized best Onsite Fleet Maintenance and Repair Program practices, and shall comply with the original equipment manufacturer (OEM) specifications.

Safety Checklist: The listed items must be inspected, serviced and/or repaired at every PM interval.

1 Headlights (High and Low Beams) 9 Steering and Suspension Components 2 Beam Indicator Lamp 10 Windshield Wipers and Washers
3 Parking Lights 11 Horn and/or Audible Warning Devices (Siren, etc.)
4 License Plate Light 12 All Interior and Exterior Mirrors 5 Tail/Stop Lights 13 Exhaust Pipes and all Hanger/Clamps 6 Turn Signals 14 Seat Belts
7 Hazard and 4 Way Lights 15 Window Operation and Door Locks 8 Emergency/Parking Break 16 Tire Pressure and Wear

Preventative Maintenance - Level A Service (PM-A)

Perform all items listed every 5,000 miles or six (6) months, whichever occurs first, on all cars, light trucks (1 ton and below) vans, utility vehicles, etc. Exceptions from the PM work listed will be considered if approved by the City Representative.

Enterprise Leased Vehicles
Perform all items listed every 5,000 miles or six (6) months, whichever occurs first on all cars, light trucks (1 ton and below), vans, utility vehicles, etc. Exceptions from the PM work listed will be considered if approved by the City Representative.

1 Inspect service and repair all interior lights.
2 Inspect, service and refill fluid levels:

Coolant
Windshield Washer Solvent
Transmission
Differentials
Power Steering
Brake Fluids
3 Inspect, service and repair charging system, battery terminals, cables and box 4 Inspect, service and repair heating/air conditioning system 5 Inspect, service and repair frame, cross members and body joints 6 Inspect, service and repair the engine starting components and circuits 7 Inspect, service and repair drive train components
8 Inspect, service and repair any noted oil, fuel, coolant or other fluid leaks 9 Inspect, service and repair air emission filters and valves as needed 10 Inspect, service and repair drive belts, hoses and clamps 11 Inspect, service and repair all gauges for proper calibration and operation Redlands Regular Meeting of 07-01-2025
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12 Inspect, service, repair and lubricate all grease points on chassis, body, booms, hoists and winching mechanisms
13 Change engine oil and filter – products shall meet OEM specifications 14 Inspect, service and replace air filter as necessary 15 Inspect, service, repair/replace tires as necessary. Replace at 3/32 inch tread life. 16 Inspect brakes, repair/*replace as necessary.

Preventative Maintenance - Level C Service (PM-C)

Perform items listed every 9,000 miles or 12 months, whichever occurs first.

1 Perform all items listed in PM-A and PM-B
2 Inspect and service transmission, which includes but is not limited to adjustment, fluid and filter change as necessary and/or required by original equipment manufacturer 3 Perform front end alignment as well as inspect for work or broken components; replace as necessary
4 Drain, flush and replace differential fluids
5 Drain, flush and replace engine coolant
6 Remove all wheels and inspect brakes; *replace or repair as needed 7 Clean particulate diesel filters per OEM specifications

30,000 Mile Service

Perform items listed every 30,000 miles or 36 months, whichever occurs first

1 Perform a pressure check of the coolant system for leaks. Drain coolant and perform black flush to system. Replace coolant; tighten all hose clamps and fittings. 2 Change air and fuel filters
3 Perform a complete system check to include ignition/timing, the charging voltage, charging amperage and the cranking amperage. The results must be recorded on the PM checklist. 4 Drain the transmission fluid, replace the filter, adjust the transmission bands and replace the pan gasket. Fill transmission with manufacturers required type and specified amount of transmission fluid. Perform a road test to ensure fluid is circulated and bands are properly adjusted.
5 Replace all spark plugs and wires, distributor cap and rotor, PVC valve with new OEM or better quality parts. Perform overhead service.
6 Remove thermostat and gasket and replace with new OEM or better-quality part 7 A road test shall be performed for each preventative service performed for diagnosing problems, checking the effectiveness of repairs and testing overall operation of the vehicle.

Technician to make recommendations as appropriate.
8 Check tire pressure and condition. Replace as appropriate

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EXHIBIT "B"

PRICE AND FEE SCHEDULE

Labor Rates

Description Hourly Rate
Light/Medium/Heavy Duty
Mechanic - Regular Time $105.00
Light/Medium/Heavy Duty
Mechanic - Overtime $148.00
Janitorial Service $36.25
Road Call (from Contractor
Home Base Facility) $125.00
On-site Supervisor - Regular
Time $58.00
On-site Supervisor - Overtime $87.00
Certified Fire Technician $130.00
Parts Technician $80.00

Material / Parts / Subcontractor Rates

Parts Markup Cost + 20%
Subcontractor Costs Cost + 15%

3% annual CPI increase on annual extensions at time of extension.

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EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

CHECK ONE

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

SVT FLEET, INC.

By: Date: ___________________
Michael Thompson, President

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THIRD AMENDMENT TO AGREEMENT TO PERFORM

NON-PROFESSIONAL SERVICES

This Third Amendment (“Third Amendment”) to the agreement for the supply and delivery of renewable liquid natural gas (“Agreement”), dated May 17, 2022, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Applied LNG Technologies, LLC, a Delaware limited liability company (“Contractor”), is made and entered into this 1st day of July, 2025.

RECITALS

WHEREAS, it is the desire of the City and Contractor to amend their existing Agreement, specifically the term of this agreement

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Contractor agree as follows:

AGREEMENT

Section 1. Article 4 of the Agreement, entitled “ Performance of Services ,” is hereby amended to read as follows:

The initial term of this Agreement shall commence on the Effective Date of May 17, 2022 and end on June 30, 2023 (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by four (4) additional one-year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

Section 2. Article 5 of the Agreement, entitled “Payments to Contractor,” is hereby amended to read as follows:

The compensation for Contractor’s performance of the Services shall not exceed the amount of Two Million Three Hundred Sixty-One Thousand Eight Hundred Seventy-Nine Dollars ($2,361,879) for the services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor’s performance for the Services shall not exceed the amount of Seven Hundred Seventy-Four Thousand Dollars ($774,000) for the first Extended Term; and Seven Hundred Seventy-Four Thousand Dollars ($774,000) for the second Extended Term, and Seven Hundred Seventy-Four Thousand Dollars ($774,000) for the third Extended Term , and Seven Hundred Seventy-Four Thousand Dollars ($774,000) for the fourth Extended Term , bringing the total possible amount of compensation to a not -to-exceed amount of Five Million Four undred fifty seven thousand eight hundred seventy nine dollars ($5,457,879). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not-to-exceed amount in accordance with the rates specified in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by reference.

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Section 3. All other provisions of the Agreement shall remain unchanged by th is Third Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this Third Amendment, to be effective as of July 1, 2025.

CITY OF REDLANDS Applied LNG Technologies, LLC

By:________________________________ By: ________________________________ Mario Saucedo, Mayor Edward McKenna, CEO

ATTEST:

__________________________________
Jeanne Donaldson, City Clerk
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AGREEMENT TO PERFORM NON- PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES
This agreement for the supply and delivery of renewable liquid natural gas Agreement") is made and entered in this 17th day of May, 2022 (" Effective Date"), by and betweenthe City of Redlands, a municipal corporation (" City") and Applied LNG Technologies, LLC (" Consultant") City and Contractor are sometimes individually referred to herein as a Party" and, together, asthe "Parties." In consideration of the mutual promises contained herein, City and Contractor agreeasfollows
ARTICLE 1 — ENGAGEMENT OF CONTRACTOR
1 1 City hereby engages Contractor to supply and deliver renewable liquid natural gas RLNG") and associatedservicesfor City (the " Services")

1. 2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like andsimilar types of Services ARTICLE 2 — SERVICES OF CONTRACTOR
2 1 The Services that Contractor shall perform are more particularly described in Exhibit A," titled " Scope of Services," which is attachedhereto and incorporated herein by this reference.

2. 2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, any applicable State prevailing wage laws
ARTICLE 3 — RESPONSIBILITIES OF CITY
3 1 City shall make available to Contractor information in its possessionthat may reasonably assist Contractor in performing the Services.

3. 2 City designates Chris Boatman, Assistant City Manager, as City' s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City' s policies and decisionswith respectto performance of the Services
ARTICLE 4 — PERFORMANCE OF SERVICES
4 1 The Services shall commence immediately after the Effective Date of this Agreement.

Contractor shall perform and complete the Services in a prompt and diligent manner

4. 2 The initial term of this Agreement shall commence on its Effective Date and end on June 30, 2023 ( the " Initial Term") City shall have the option to extend the Initial Term of this Agreement by two ( 2) additional one-year terms ( each, an " Extended Term"), on the 1 L.\ ca\djm\ Agreements\ Applied LNG Technologies Agreement. NPS- 2.1.FY21 -0109 doc.jn Redlands Regular Meeting of 07-01-2025
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sametermsandconditions, by providingwritten noticeto Contractorat leastthirty (30) daysprior to the expirationof the Initial Term or anyExtendedTerm. The Initial Term andthe ExtendedTermsareherebycollectively, referredto hereinasthe "Term" of this Agreement.
4 3 If Contractor' s Servicesinclude deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council -adoptedpolicy for the sameIt shall be the obligationof Contractorto obtaina copyof suchpolicy from City staff.

ARTICLE 5 — PAYMENTS TO CONTRACTOR
5 1 The compensationfor Contractor's performanceof the Servicesshall not exceedthe amountof six hundredthirty seventhousandninety eight dollars ($637, 098 00) for the Servicesprovided during the Initial Term. Should this Agreement be extended, the compensationfor Contractor'sperformancefor the Servicesshall not exceedtheamount of six hundredthirty seventhousandninety eight dollars ($637, 098 00) for the first ExtendedTermandsix hundredthirty seventhousandninety eightdollars ($637, 098 00) for the secondExtendedTerm, bringingthe total possibleamountof compensationto a not -to -exceed amount of one million nine hundred eleven thousand two hundred ninety four dollars ($ 1,911, 294 00) City shallpay Contractoron a total price perRLNG gallon fixed priceexcludingcommodityandtax fluctuationson a monthlybasisasfurther describedin this sentence) deliveredcalculatedusingthe monthly adjustedNatural Gas Price Index basedupon Southern California Border price in accordancewith Exhibit " A," titled " Scope of Services," which is attached hereto and incorporated herein by this reference.

5. 2 Contractorshall submit monthly invoices to City describingthe Servicesperformed duringtheprecedingmonth. Contractor'sinvoicesshallincludeabriefdescriptionof the Servicesperformed, thedatestheServiceswereperformed, the numberof hoursspent andby whom. City shallpayContractorno laterthanthirty (30) daysafterreceiptand approval by City of Contractor' s invoice
5 3 Any noticeor othercommunicationrequired, or whichmaybe given, pursuantto this Agreement, shallbein writing. Any suchnoticeshallbedeemeddelivered (i) onthedate of delivery in person, (ii) five ( 5) days after deposit in first class registered mail, with return receipt requested, ( iii) on the actualdelivery dateif depositedwith an overnight courier, or (iv) on the datesentby facsimileor electronicmail transmission (including PDF), if confirmed with a copy sent contemporaneouslyby first class, certified, registered or express mail, in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section.

CITY
City Clerk
City of Redlands
35 Cajon Street

CONTRACTOR
Edward McKenna, CEO
Applied LNG Technologies, LLC
5716 Corsa Avenue, Suite 200
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P 0 Box 3005 ( mailing) Westlake Village, CA 91362
Redlands, CA 92373 Emckenna@applieding. com
jdonaldson@cityofredlands. org 818- 450- 3652
909) 798- 7531
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6 1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Servicesunless and until the required insurance listed below is obtained by Contractor Contractor shall provide City with certificates of insuranceand endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty ( 30) days prior written notice to City
A. Workers' Compensationand Employer' s Liability insurancein the amount that meets statutory requirements with an insurancecarrier acceptableto City, or certification to City that Contractor is self -insured or exempt from the workers' compensation laws of the Stateof California. Contractor shall executeandprovide City with Exhibit " B," titled " Workers' Compensation Insurance Certification," which is attached hereto and incorporatedherein by this reference, prior to performance of the Services.

B Comprehensive General Liability insurance with carriers acceptableto City in the minimum amount of One Million Dollars ($ 1, 000, 000) per occurrence and Two Million Dollars ($ 2, 000, 000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City
C Business Auto Liability coverage, with minimum limits of One Million Dollars 1, 000, 000) per occurrence, combined single limit bodily injury liability and property damagehability This coverage shall include all Contractor owned vehicles used in connection with Contractor's provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurancemaintained by City

6. 2 Contractor shall defend, indemnify, and hold harmless City and its electedand appointed officials, employees and agentsfrom and against any and all claims, lossesand liability, including attorneys' fees, arising from injury or death to persons or damageto property occasionedby any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employeesand agentsin performing the Services.

ARTICLE 7 — CONFLICTS OF INTEREST
7 1 Contractor covenants and representsthat it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or 3 L:\ ca\djm\ Agreements\ Applied LNG Technologies Agreement.NPS- 2. 1.FY21- 0109.doc.jn Redlands Regular Meeting of 07-01-2025
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degreeby theperformanceof Contractor's ServicesContractorfurthercovenantsand representsthatin theperformanceof its dutieshereunder, no personhavingany such interestshallperformanyServicesunderthis Agreement.

7. 2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor
A. Does not make a governmental decision whether to
i) approve a rate, rule or regulation, or adopt or enforce a City law; ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement, iii) authorize City to enter into, modify or renew a contract; iv) grantCityapprovalto acontractthatrequiresCity approvalandto which City is aparty, or to thespecificationsfor sucha contract; v) grantCity approvalto aplan, design, report, studyor similaritem, vi) adopt, or grantCity approvalof, policies, standardsor guidelinesfor City or for any subdivision thereof.

B Does not serve in a staff capacity with City and, in that capacity, participate in makinga governmentaldecisionor otherwiseperform the sameor substantiallythe samedutiesfor City that would otherwisebe performedby an individual holding a positionspecifiedin City'sConflictof InterestCodeunderGovernmentCodesection 87302.
7 3 In the eventCity determinesthat Contractormust discloseits financialinterests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk' s office pursuant to the written instructionsprovidedby theCity Clerk.

ARTICLE 8 — GENERAL CONSIDERATIONS
8 1 In the event any action is commencedto enforce or interpret any of the terns or conditionsof this AgreementtheprevailingPartyshall, in additionto any costsandother relief, be entitledto the recoveryof its reasonableattorneys' fees, including feesfor the useof in-housecounsel by a Party

8. 2 Contractorshallnot assignanyof the Services, exceptwith theprior written approvalof City andin strict compliancewith theterns andconditionsof this Agreement. Any assignmentor attemptedassignmentwithout suchprior written consentmay, in the sole discretionof City, resultsin City's immediateterminationof this Agreement. 8 3 Contractoris for all purposesunderthisAgreementanindependentcontractorandshall performtheServicesasanindependentcontractorNeitherCitynoranyof its agents shall have control over the conduct of Contractor or Contractor' s employees, except as hereinsetforth. Contractorshallsupplyall necessarytoolsandinstrumentalitiesrequired toperformtheServicesAssignedpersonnelemployedbyContractorareforitsaccount only, andinnoeventshallContractororpersonnelretainedbyit bedeemedtohavebeen 4 L:\ca\djm\Agreements\AppliedLNG TechnologiesAgreement.NPS-2.1.PY21-0109.doc.jn Redlands Regular Meeting of 07-01-2025
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employed by City or engagedby City for the account of, or on behalf of City Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.
8 4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten ( 10) days prior written notice to Contractor of City' s intent to terminate If this Agreement is terminated by City, an adjustment to Contractor's compensation shall be made, but ( 1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five ( 5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensatedon a pro-rata basis for Services completed up to the date of termination.
8 5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expensesrelated to the Servicesfor a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Suchbooks shall be available at reasonabletimes for examination by City at the office of Contractor
8 6 This Agreement, including the Exhibits incorporated herein by reference, representsthe entire agreement and understanding between the Parties as to the matters contained herein, andanyprior negotiations, writtenproposalsor verbalagreementsrelatingto such mattersaresupersededby this Agreement. Exceptasotherwiseprovidedfor herein, any amendmentto this Agreementshall be in writing, approvedby City and signedby City and Contractor
8 7 This Agreement shall be governed by and construed in accordancewith the laws of the State of California, without regard to its conflicts of laws provisions The Parties agree that all actions or proceedings arising m connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California. 8 8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severablefrom the remainder of this Agreement andshallnot affect, impair or invalidatetheremainingsentences, clauses, paragraphsor sectionscontainedherein, unlessto do sowould deprivea Partyof a materialbenefitof its bargain under this Agreement.
8 9 City warrants that all RLNG purchased by City pursuant to this Agreement shall be consumed as a vehicle fuel ( either as LNG or LCNG) and City shall provide Contractor with reasonablecooperation with respect to the requirements for the generation of RINs 5 L.\ca\djm\Agreements\AppliedLNG TechnologiesAgreement.NPS-2.1FY21-0109.doc.jn Redlands Regular Meeting of 07-01-2025
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under the EPA renewable fuels standard and LCFS Credits under the Cahforma Air Resources Board Low Carbon Fuel Standard Contractor shall generate and retain all LCFSCredits, RINs, andany otheremissionreductioncreditsor environmentalattributes or credits available ( if applicable), related to the RLNG provided by Contractor to City pursuantto thisAgreementexceptfor federalandstatetaxcreditsavailableandallowed under Internal Revenue Code Sections 6426 and 6427 which shall be filed foi and retained by City
IN WITNESSWHEREOF, duly authorizedrepresentativesof City andContractorhave signed in confirmation of this Agreement
By

RE LANDS
Paul T Banch, Mayor
ATTEST
me Donaldson, City Clerk

APPLIED LNG TECHNOLOGIES, LLC
y
Edward McKenna/ iCEO
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EXHIBIT " A"

SCOPE OF SERVICES
Renewable Liquefied Gas ( RLNG)
NO Description Base
Year
Option
Year 1
Option
Year 2
Commodity
Rate
1 So Cal Gas Monthly
Index $ US/ MMBtu
Fixed, Average 2021)
4 20 4 20 4 20
2 Conversion From
MMBtu to RLNG Gal
factor ( fixed)
12 1 12 1 12 1
3 Sub - Total — Price of
RLNG Gallon
Line 1 / Line 2)
0 3471 0 3471 0 3471
Vendor
Bid
4 Liquefaction ( fixed) Per
RLNG Gallon 0. 1950 0 1950 0. 1950
5 Markup/ Discount ( fixed)
Per RLNG Gallon U0 0
6 AB 32 Cap & Trade
regulation related cost
per Gallon 0 0
7 Delivery Fee Per RLNG
Gallon 0. 1000 0. 1245 0 1490
8 Sales Tax 8 75%
applicable) 0 0474 0 0474 0 0474
9 Total — Price Per RLNG
Gallon ( Fixed Price
Including Commodity sub-
total ( 3) and Taxes ( 8)) 0. 6895 0. 7140 0. 7385
The City' s total price per RLNG gallon will fluctuate dueto monthly commodity index price changes and applicable sales tax Line Items 2, 4, 5, and 7 will be fixed for the entire base term of the Agreement The City of RedlandsFleet paysthe CA Excise Tax directly to the stateand is exempt from Federal Excise Tax
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EXHIBIT " B"

WORKERS' COMPENSATION INSURANCE CERTIFICATION
Everyemployee, excepttheState, shallsecurethepaymentof compensationin oneor moreof the following ways
a) By being insuredagainstliability to pay compensationby one or more insurers duly authorizedto write compensationinsurancein this State b) By securingfrom the Director of IndustrialRelations, a certificateof consentto self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may becomedue to his oi her employees

CHECK ONE
I am awareof the provisionsof Section3700 of the Labor Codewhich requiresevery employer to be insured against liability for Workers' Compensation or to undertake self- insurancein accordancewith theprovisionsof thatCode, andI will complywith suchprovisions beforecommencingtheperformanceof theworkandactivitiesrequiredor permittedunderthis Agreement ( Labor Code § 1861)
I affirm that at all times, in performingthework andactivitiesrequiredor permittedunder this Agreement, I shallnot employanypersonin anymannersuchthat I becomesubjectto the workers' compensation laws of California However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall providethe City with a certificateof consentto self -insure, or a certificationof workers' compensation insurance
I certify underpenaltyof perjury underthe laws of the Stateof Californiathat the information and representations made in this certificate are true and correct

APPLIED LNG TECHNOLOGIES, LLC
Date 6 L Zo 22
Edward McKenna, CEO
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FIRST AMENDMENT TO AGREEMENT TO PERFORM NON- PROFESSIONAL

SERVICES FOR EQUIPMENT AND SUPPLIES
This first amendment (" First Amendment") to the agreement for the supply and delivery of renewable liquid natural gas (" Agreement"), datedMay 17, 2022, by and betweenthe City of Redlands, a municipal corporation and a general law city (" City"), and Applied LNG Technologies, LLC. a Delaware Corporation (" Consultant"), is made and entered into this 21" day of February, 2023.

RECITALS
WHEREAS, it is the desire of the City and Consultantto amendtheir existing Agreement, specifically the payments to contractor;
NOW, THEREFORE, for good andvaluable considerationin thereceipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT
Section 1. Article 5 of the Agreement, entitled " Payments to Contractor," is hereby amended to read as follows:

The compensation for Contractor' s performance of the Services shall not exceed the amountof Two Million ThreeHundred Sixty -One ThousandEight Hundred Seventy -Nine Dollars 2,361, 879) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor' s performance for the Services shall not exceed the amount of Six Hundred Thirty -SevenThousandNinety -Eight Dollars ($637,098) for the first ExtendedTerm; and Six Hundred Thirty -Seven Thousand Ninety -Eight Dollars ($ 637, 098) for the second Extended Term, bringing the total possibleamount of compensationto a not -to -exceedamount of Three Million Six Hundred Thirty -Six Thousand Seventy -Five Dollars ($ 3, 636, 075). For the Initial TermandeachExtendedTerm, City shallpayContractoron atime andmaterialsbasisup to the not to not - to -exceed amount. in accordance with the rates specified in Exhibit " A," titled Scopeof Services," which is attachedhereto and incorporated herein by reference.

Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, thepartieshave executedthis First Amendment, to beeffective as of February 21, 2023.

SIGNATURES ON FOLLOWING PAGE]
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CITY OlF REDLANDS
Eddie Tejeda, Mayor
ATTEST:
e Donaldson, City Clerk

APPLIED LNG TECHNOLOGIES, LLC
By:

Edward McKenna/ r'
Chief Executive facer
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SECOND AMENDMENT TO AGREEMENT TO PERFORM NON- PROFESSIONAL

SERVICES FOR EQUIPMENT AND SUPPLIES
This Second Amendment (" Second Amendment") to the agreement for the supply and delivery of renewableliquid naturalgas ("Agreement"), dated May 17, 2022, by and between the City of Redlands, a municipal corporation and a general law city (" City"), and Applied LNG Technologies, LLC, aDelaware limited liability company (" Consultant"), is made and entered into this2nddayof April 2024.

RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically the payments to contractor;
NOW, THEREFORE, for goodandvaluableconsiderationin thereceiptof which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT
Section 1. Article 5 of the Agreement, entitled " Payments to Contractor," is hereby amended to read as follows:

The compensation for Contractor' s performance of the Services shall not exceed the amount of Two Million Three Hundred Sixty -One Thousand Eight Hundred Seventy -Nine Dollars 2, 361,879) for the services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor' s performance for the Services shall not exceed the amount of Seven Hundred Seventy -Four Thousand Dollars ($ 774, 000) for the first Extended Term; and Seven Hundred Seventy -Four Thousand Dollars ($ 774, 000) for the second Extended Term, bringing the total possible amount of compensation to a not -to -exceed amount of Three Million Nine Hundred Nine Thousand Eight Hundred Seventy Nine Dollars ($ 3, 909, 879). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not - to - exceed amount in accordance with the rates specified in Exhibit " A," titled " Scope of Services," which is attached hereto and incorporated herein by reference." Section 2. All other provisions of the Agreement shall remain unchanged by this Second Amendment and in effect.

SIGNATURES ON NEXT PAGE]
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1N WITNESS WHEREOF, the parties have executed this Second Amendment, to be effective as of April 2, 2024.

CITY OF REDL ( D
h

APPLIED LNG TECHNOLOGIES, LLC
Eddie Tejeda, Mayor
ATTEST:
e Donaldson, City Clerk
By:

Edward McKenna, EO
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FIRST AMENDMENT TO AGREEMENT TO PERFORM NON- PROFESSIONAL

AGREEMENT
Section 1. Article 5 of the Agreement, entitled " Payments to Contractor," is hereby amended to read as follows:

Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, thepartieshave executedthis First Amendment, to beeffective as of February 21, 2023.

SIGNATURES ON FOLLOWING PAGE]
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CITY OlF REDLANDS
Eddie Tejeda, Mayor
ATTEST:
e Donaldson, City Clerk

APPLIED LNG TECHNOLOGIES, LLC
By:

Edward McKenna/ r'
Chief Executive facer
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SECOND AMENDMENT TO AGREEMENT TO PERFORM NON- PROFESSIONAL

RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically the payments to contractor;
NOW, THEREFORE, for goodandvaluableconsiderationin thereceiptof which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT
Section 1. Article 5 of the Agreement, entitled " Payments to Contractor," is hereby amended to read as follows:

The compensation for Contractor' s performance of the Services shall not exceed the amount of Two Million Three Hundred Sixty -One Thousand Eight Hundred Seventy -Nine Dollars 2, 361,879) for the services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor' s performance for the Services shall not exceed the amount of Seven Hundred Seventy -Four Thousand Dollars ($ 774, 000) for the first Extended Term; and Seven Hundred Seventy -Four Thousand Dollars ($ 774, 000) for the second Extended Term, bringing the total possible amount of compensation to a not -to -exceed amount of Three Million Nine Hundred Nine Thousand Eight Hundred Seventy Nine Dollars ($ 3, 909, 879). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not - to - exceed amount in accordance with the rates specified in Exhibit " A," titled " Scope of Services," which is attached hereto and incorporated herein by reference." Section 2. All other provisions of the Agreement shall remain unchanged by this Second Amendment and in effect.

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1N WITNESS WHEREOF, the parties have executed this Second Amendment, to be effective as of April 2, 2024.

CITY OF REDL ( D
h

APPLIED LNG TECHNOLOGIES, LLC
Eddie Tejeda, Mayor
ATTEST:
e Donaldson, City Clerk
By:

Edward McKenna, EO
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NPS- 2. 1 ( 8. 22)

AGREEMENT TO PERFORM NON- PROFESSIONAL SERVICES

FOR EQUIPMENT AND SUPPLIES
This agreement for the provision of a supply of Original Equipment Manufacturer ( OEM) autocar parts (" Agreement") is made and entered in this 5thiday of December, 2023 (" Effective Date"), by and between the City of Redlands, a municipal corporation (" City") and Tec Equipment, Inc., an Oregon corporation (" Contractor"). City and Consultant are sometimes individually referred to herein as a " Party" and, together, as the " Parties." In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 — ENGAGEMENT OF CONTRACTOR

1. 1 City hereby engages Contractor to perform the supply of original equipment manufacturer OEM) autocar parts services for City ( the " Services").

ARTICLE 2 — SERVICES OF CONTRACTOR

2. 1 The Services that Contractor shall perform are more particularly described in Exhibit " A," titled " Scope of Services," which is attachedhereto and incorporated herein by this reference.

2. 2 Contractor shall comply with applicable federal, state, and local laws and regulations in the performanceof this agreementincluding, but not limited to, anyapplicableStateprevailing wage laws.

ARTICLE 3 — RESPONSIBILITIES OF CITY

3. 1 City shall make available to Contractorinformation in its possessionthat may reasonably assist Contractor in performing the Services.

3. 2 City designates Tabitha Crocker, Facilities and Community Services Department Director, as City' s representative with respect to performance of the Services, and such person shall havetheauthoritytotransmitinstructions, receiveinformation, interpret, anddefineCity's policies and decisions with respect to performance of the Services.

ARTICLE 4 — PERFORMANCE OF SERVICES

4. 1 Contractor shall perform and completethe Servicesin a prompt and diligent manner in accordance with the schedule set forth in Exhibit " A," titled " Scope of Services," which is attached hereto and incorporated herein by this reference. 1 I:\ cmo\ Agreements\ Tec Equipment, Inc. Agreement FY22- 0305. docx- msv2 Redlands Regular Meeting of 07-01-2025
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NPS- 2. 1 ( 8. 22)

4. 2 The term of this Agreement shall be from the Effective Date of this Agreement and will expire on June 30, 2024 ( the " Initial Term"). The City shall have the option to extend the Initial Term of this Agreement by two ( 2) additional one-year terms ( each, an " Extended Term"), on the same terms and conditions, by providing written notice to Contractor at least thirty ( 30) days prior to the expiration of the Initial Term or any Extended Term. The Initial Term and the Extended Terms are hereby collectively, referred to herein as the Term" of this Agreement.

4. 3 If Contractor' s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistentwith City Council - adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from City staff.

ARTICLE 5 — PAYMENTS TO CONTRACTOR

5. 1 Compensation: The compensationfor Contractor's performanceof the Servicesshall not exceedthe amountof One HundredEighty ThousandDollars ($180, 000) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Contractor' s performance for the Services shall not exceed the amount of One Hundred Eighty Thousand Dollars ($ 180,000) for the first Extended Term; and One Hundred Eighty Thousand Dollars ($ 180,000) for the secondExtendedTerm, bringing the total possible amount of compensationto a not -to -exceedamount of Five Hundred Forty Thousand Dollars ($ 540, 000). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not -to -exceed amount in accordance with the rates specified in Exhibit " B," titled " Price and Fee Schedule," which is attached hereto and incorporated herein by reference.

5. 2 Contractorshall submitmonthly invoicesto City describingtheServicesperformedduring the preceding month. Contractors' invoices shall include a brief description of the Services performed, thedatesthe Serviceswereperformed, thenumberof hoursspentandby whom.

City shall pay Contractorno later thanthirty ( 30) daysafter receipt and approvalby City of Contractor' s invoice.

5. 3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any suchnotice shall be deemeddelivered (i) on the date of delivery in person; (ii) five ( 5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneouslyby first class, certified, registered or expressmail; in eachcaseproperly postedandfully prepaidto the appropriateaddressset forth below, or suchother addressas a Party may provide notice in accordancewith this section:

CITY
City Clerk
City of Redlands
35 Cajon Street
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CONTRACTOR
Chad Kidder, Parts Manager
Tec Equipment, Inc.
1440 Randall Ave.

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NPS- 2. 1 ( 8. 22)
P.O. Box 3005 (mailing) Fontana, CA 92335
Redlands, CA 92373 ckidder@tecequipment. com
jdonaldson@cityofredlands. org 909- 349- 0200
909) 798- 7531
ARTICLE 6 — INSURANCE AND INDEMNIFICATION

6. 1 The following insurance coveragerequired by this Agreement shall be maintained by Contractorfor theduration of its performanceof the Services. Contractorshall not perform anyServicesunlessanduntil therequiredinsurancelisted below is obtainedby Contractor.

Contractorshall provide City with certificatesof insuranceandendorsementsevidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty ( 30) days prior written notice to City.

A. Workers' Compensationand Employer's Liability insurancein the amountthat meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self -insured or exempt from the workers' compensation laws of the Stateof California. Contractor shall executeand provide City with Exhibit " C," titled " Workers' Compensation Insurance Certification," which is attached hereto and incorporatedhereinby this reference, prior to performanceof the Services.

B. ComprehensiveGeneral Liability insurancewith carriers acceptableto City in the minimum amount of One Million Dollars ($ 1,000, 000) per occurrence and Two Million Dollars ($ 2,000, 000) aggregate, for public liability, property damage and personal injuryisrequired. City shallbenamedasanadditionalinsuredandsuchinsuranceshall be primary andnon-contributing to anyinsuranceor self-insurancemaintainedby City.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars 1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor' sprovision of the Services, hired and non -owned vehicles, and employeenon -ownership vehicles. City shall be namedas an additional insured and such insurance shall be primary and non- contributing to any insurance or self- insurancemaintainedby City.

6. 2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employeesand agentsfrom and againstany and all claims, lossesand liability, including attorneys' fees, arising from injury or deathto personsor damageto property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 — CONFLICTS OF INTEREST

7. 1 Contractorcovenantsandrepresentsthat it doesnot haveany investmentor interestin any real property that may be the subject of this Agreement or any other source of income, interestin realpropertyor investmentthatwouldbeaffectedin anymanneror degreeby 3 I:\ cmo\ Agreements\ Tec Equipment, Inc. Agreement FY22- 0305. docx- msv2 Redlands Regular Meeting of 07-01-2025
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NPS- 2. 1 ( 8. 22)
the performance of Contractor' s Services. Contractor further covenants and represents that in theperformanceof its dutieshereunder, nopersonhavinganysuchinterestshall perform any Services under this Agreement.

7. 2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:
i) approve a rate, rule, or regulation, or adopt or enforce a City law; ii) issue, deny, suspend, or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; iii) authorize City to enter into, modify or renew a contract; iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; v) grant City approval to a plan, design, report, study or similar item; vi) adopt, or grant City approvalof, policies, standardsor guidelines for City or for any subdivision thereof.

B. Doesnot servein a staff capacitywith City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the sameduties for City that would otherwise be performed by an individual holding a position specified in City' s Conflict of Interest Code under Government Code section 87302.

7. 3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk' s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 — GENERAL CONSIDERATIONS

8. 1 In the event any action is commenced to enforce or interpret any dale terms or conditions of this Agreement the prevailing Party shall, in addition to any costsand other relief, be entitled to the recovery of its reasonableattorneys' fees, including feesfor the useof in- house counsel by a Party.

8. 2 Contractor shall not assignany of the Services, exceptwith the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignmentor attemptedassignmentwithout suchprior written consentmay, in the sole discretion of City, results in City' s immediate termination of this Agreement.

8. 3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Servicesasan independentcontractor. Neither City nor any of its agentsshall have control over the conduct of Contractor or Contractor' s employees, except as herein set forth. Contractor shall supply all necessarytools and instrumentalities required to perform the Services. Assignedpersonnelemployedby Contractorarefor its accountonly, and in no event shall Contractor or personnel retained by it be deemedto have been 4 I:\ cmo\ Agreements\ Tec Equipment, Inc. Agreement FY22- 0305. docx- msv2 Redlands Regular Meeting of 07-01-2025
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NPS- 2. 1 ( 8. 22)
employedby City or engagedby City for theaccountof, or on behalf of City. Contractor shall have no authority, expressor implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8. 4 This Agreement may be terminatedby City, in its sole discretion, by providing not less than ten (10) daysprior written notice to Contractorof City' s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor' s compensation shall be made, but (1) no amount shall be allowed for anticipatedprofit or unperformedServices, and (2) anypaymentdueContractoratthetime of terminationmaybeadjustedto the extent of any additional coststo City occasionedby any defaultby Contractor. Upon receipt of a termination notice, Contractorshall immediately discontinueits provision of the Services and, within five ( 5) days of the date of the termination notice, deliver or otherwise make available to City, copies ( in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other informationandmaterialsasmayhavebeenaccumulatedby Contractorin performingthe Services. Contractorshall be compensatedon apro-ratabasisfor Servicescompletedup to the date of termination.

8. 5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documentsevidencing costsandexpensesrelatedto the Servicesfor a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8. 6 This Agreement, including the Exhibits incorporatedherein by reference, representsthe entire agreement and understanding between the Parties as to the matters contained herein, and anyprior negotiations, written proposalsor verbal agreementsrelating to suchmatters are supersededby this Agreement. Except as otherwise provided for herein, any amendmentto this Agreementshallbein writing, approvedby City andsignedby City and Contractor.

8. 7 This Agreement shall be governedby and construedin accordancewith the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedingsarising in connectionwith this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8. 8 If oneor moreof thesentences, clauses, paragraphsor sectionscontainedin this Agreement is declaredinvalid, void or unenforceableby a court of competentjurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphsor sectionscontained herein, unlessto do sowould deprivea Party of a materialbenefit of its bargainunder this Agreement.
5 I:\ cmo\ Agreements\ Tec Equipment, Inc. Agreement FY22- 0305. docx- msv2 Redlands Regular Meeting of 07-01-2025
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NPS- 2. 1 ( 8. 22)
IN WITNESS WHEREOF, duly authorizedrepresentativesof City and Contractor have signed in confirmation of this Agreement.

Eddie Tcjeda, Mayor
Paul Barich, Mayor Pro Tem
ATTEST:

Jean onaldson, City Clerk
6 I::\cmo\ Agreements\ Tec Equipment, Inc. Agreement FY22- 0305. docx- msv2 TEC ENT, INC. Kidder,
Parts Manager
Redlands Regular Meeting of 07-01-2025
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EXHIBIT " A"

SCOPE OF SERVICES
All items provided under this Agreement shall be Autocar original equipment manufacturer (OEM) line of replacement parts. All items provided under this Agreement shall be equivalent in function and workmanship to the parts originally supplied on the vehicle(s) unlesssupersededby the vehicle/equipment manufacturer. No generic parts shall be supplied.

Contractor shall be an establishedand factory authorized OEM parts dealer and/or service center for Autocar products.

Contractor shall furnish all supplies and materials to the satisfaction of the City.

All items provided under this agreement shall comply with all applicable Federal, State, and local regulations including Stateof California Vehicle Code, if applicable.

Availability and timely delivery are critical to the award and maintenanceof this Agreement. Failure to maintain adequateinventory or provide timely delivery shall be grounds for termination.

Contractor shall accept the return of unused and undamageditems purchasedthrough this Agreement at 100% of the contract price.

The provisions of this Agreement shall in no way prohibit the City from purchasing the same products and/or services listed herein from another supplier.

Warranty:

Any suppliers or manufacturers' standardwarranty coverage must be extendedto the City. 7 I:\ cmo\ Agreements\ Tec Equipment, Inc. Agreement FY22- 0305. docx- msv2 Redlands Regular Meeting of 07-01-2025
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EXHIBIT " B"

PRICE AND FEE SCHEDULE
It is understood that the specific parts orderedmay vary according to the needsof the City. Quantities may be increased or reducedwithout invalidating any of the unit prices.

Parts Description Unit Price
Heater Core 260. 51
Regulator Control 1000. 19
Fan Shroud 1837. 99
Fan Blade 28" 257. 61
Steering Wheel 2 Spoke 326. 34
F76 Gear Box 882. 09
F453 Spark Plug 42. 23
Fan Belt 111. 03
Oil Filter 47. 71
Window Regulator 332. 61
Not to ExceedMarkup Percentfor other Parts 20%
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EXHIBIT " C"

WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a) By being insuredagainstliability to paycompensationby oneor moreinsurersduly authorized to write compensation insurance in this State. b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactoryto the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California. However, at any time, if I employ any person such that I becomesubjectto theworkers' compensationlaws of California, immediately I shallprovide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

TEC EQUIP , INC.

B
idder, Parts Manager
9 I:\ cmo\ Agreements\ Tec Equipment, Inc. Agreement FY22- 0305. docx- msv2 Date:

Redlands Regular Meeting of 07-01-2025
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1 I:\cmo\Agreements\First Amendment Tec Equipment, Inc. FY25-0094.docx-ms

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This first amendment (“First Amendment”) to the agreement for the supply of Original Manufacturer (OEM) Autocar Parts (“Agreement”), dated December 5, 2023, by and between the City of Redl ands, a municipal corporation and a general law city (“City”), and Tec Equipment, Inc. an Oregon corporation (“Consultant”), is made and entered into this 1st day of July, 2025.

RECITALS

WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically with the total compensation.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT

Section 1. Article 5 of the Agreement, entitled “ Payments to Consultant,” is hereby amended to read as follows:

“Compensation: The compensation for Consultant’s performance of the Services shall not exceed the amount of One Hundred Eighty Thousand Dollars ($180,000) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Consultant’s performance for the Services shall not exceed the amount of One Hundred Eighty Thousand Dollars ($180,000) for the first Extended Term; and Two Hundred Twenty Thousand Dollars ($220,000) for the second Extended Term, bringing the total possible amount of compensation to a not-to-exceed amount of Five Hundred Eighty Thousand Dollars ($580,000). For the Initial Term and each Extended Term, City shall pay Consultant on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Price and Fee Schedule,” which is attached hereto and incorporated herein by reference.

Section 2. All other provisions of the Agreement shall remain unchanged by th is First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of July 1, 2025.

CITY OF REDLANDS TEC EQUIPMENT INC.

________________________________ By: ________________________________ Mario Saucedo, Mayor Chad Kidder, Parts Manager

ATTEST:

__________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 07-01-2025
687 of 787
Cooperative Purchase Orders FY 2025-26
Staff
followed the City's procurement policies in regard to an existin g cooperative contract agreement for Public
Utility E quipment/Services with Sourcewell. By utilizing the Sourcewell cooperative purchasing, the City can benefit f rom previously posted bid pac kages that have been competitively bid and awarded in c onformance with the City's procurement policies. Age ncies can review bid results from more than 50,000 government, education, and nonprofit organizations and draw from the terms and pricing for like units and vehicles.

Supply of As-needed Uniforms, Janitorial and First Aid S upplies
Vendor Purchase Order Request
Cintas Corporation $95,000
Staff is r
ecommending that the City Council approve the coopera tive purchase order with Cintas through the Omnia Partners Contract Number R-BB-19002 for the s upply of as‐need ed uniforms, janitorial and first aid supplies. The annual purchase order re quested in the amount of $95,000 is based on historical expenditures.

Vehicle Lease Program
Vendor Purchase Order Request
Enterprise FM Trust $2,905,135.53
Staff is recommending that the City Council approve the Sourcewell cooperative purchase order with
Enterprise FM Trust through the Sourcewell Contract Number 030122-EFM. The requested annual purchase order in the amount of $2,905,135.53 is based on existing leased vehicles and vehicle orders anticipated to be delivered in FY 2025-26. There are currently 266 vehicles in the program and on order, with an average annual lease cost of $10,590.

Supply of As-needed Auto Parts
Vendor Purchase Order Request
Genuine Parts Company dba Napa Auto Parts $200,000
Staff is recommending that the City Council approve the Sourcewell cooperative purchase order with Napa
Auto Parts through the Sourcewell Contract Number 032521‐GPC for the supply of as‐needed auto
parts. The requested annual purchase order in the amount o f $200,000 is based on historical expenditures.

Redlands Regular Meeting of 07-01-2025
688 of 787
Telematics and DriveCam Fleet Management System
Vendor Purchase Order Request
Geo-Tab $118,540
Staff is
recommending that the City Council approve the Sourcewell cooperative purchase order with Geo-Tab through Sourcewell Contract Number 032521-GEO for the s upply of telematics and drivecam systems. These services will aid in fleet maintenance, ensuring that each vehicle is serviced based on mileage standards. The s ystems will also analyze vehic le usage data to determine which vehicles are best suited to switch to electric vehicles to meet State Zero Emission Vehicle requirements. Geo-Tab also received an industry-first Executive Order from the California Air Resources Board (CARB) officially exempting Geotab’s aftermarket solutions from CARB’s emissions anti-tampering regulations in the California market, making it the only CARB-compliant continuously connected fleet management solution available at this time.

The requested annual purchase order in the amount of $118,540 i s based on equipment and subscription services for 230 leased and City-owned vehicles.

Parts, Tools, and Supplies
Vendor Purchase Order Request
W. W. Grainger, Inc. $86,000.00
Staff is
recommending that the City Council approve the NASPO V alue Point cooperative purchase order request with Grainger through the NASPO Value Point Contract Number MA 758 2500000413 for the supply of as‐needed part s, tools, and supplies. The annual purchase order requested in the amount of $86,000.00 is based on historical expenditures.

Redlands Regular Meeting of 07-01-2025
689 of 787
Intergovernmental/ Piggyback
Contract Use Request
(Attach to PR form)
The 'HSDUWPHQWrequests the purchase of the following item(s) from:

Original Contracting Entity:

Contract#:

Contract Term:

Method of original contract award:
Competitive
Non-Competitive, based on:Preferred source Sole Single source Emergency Other:

Does the original contract contain language contemplating contract extension to additional users? Yes No
Description of Product/Service intend to acquire Unit Price Total Tax
Grand Total
Please attach: vendor agreement to sale to the City AND Entity agreement/contract language allowing Piggyback Facilities & Community Services
Omnia
R-BB-19002
Initial term 12/13/2018 - 10/31/2023, Two additional two-year extensions through 10/31/2027 ✔
✔
Uniforms, Janitorial and First Aid Supplies as needed $ 95,000.00 $ 95,000.00
Redlands Regular Meeting of 07-01-2025
690 of 787
Purchasing Agent Approval: Date:

City Manager Approval: ______________________________ Date: ____________________ Vendor:

Contact:

Address 1:

Address 2:

City/State/Zip:

Telephone:

Fax:

Web/E-Mail:

Delivery/Service Location
Contact:

Telephone:

Department:

Address 1:

Address 2:

Additional
Comments
UHY
Cintas Corporation
Andy Madiedo
Greg Berg
909-798-7568
1460 S. Carlos Ave.

FCS
Building EOntario, CA 91761
909-549-5975
[email protected]
Redlands Regular Meeting of 07-01-2025
691 of 787
Cintas Contract
Documentation
U.S. Communities, National IPA, & NCPA are wholly-owned subsidiaries of OMNIA Partners, dba OMNIA Partners, Public Sector. All public sector participants already registered with National IPA, U.S. Communities, or NCPA continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to re- register to use a legacy National IPA, legacy U.S. Communities, legacy NCPA, or new OMNIA Partners contract. U.S. Communities, National IPA, and NCPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract’s approved term. In the event we believe re-registration is necessary for any reason, OMNIA Partners will let you know.

Facilities Management Products and Solutions
Prince William County Public Schools, VA
Contract Number: R-BB-19002
Initial Term: December 13, 2018 through October 31, 2023 Renewal Options: Option to renew for two (2) additional two-year periods through October 31, 2027
RENEWED THROUGH October 31, 2027
Executive Summary
Uniform Guidance
Due Diligence
Master Agreement Documents
5/16/25, 12:04 PM Cintas | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/cintas/public-sector/contract-documents#contract-255 4/8 Redlands Regular Meeting of 07-01-2025
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Official Signed Contract
New Jersey LFN Packet
Contract Renewal 1
Contract Renewal 2
Contract Amendment 1
Contract Amendment 2
Contract Amendment 3
Contract Amendment 4
Contract Amendment 5
Contract Amendment 6
Contract Amendment 7
Contract Amendment 8
Contract Amendment 9
Contract Amendment 10
Contract Amendment 11
Contract Amendment 12
Response Evaluation
Supplier Response to RFP
Response Evaluation and Notice of Award
Solicitation Process
Original RFP Document
RFP Amendment
Proof of Publication
Rental of Uniforms, Floor Mats, Mops, Towels, and Related Services
City of Tucson, AZ
Contract Number: 222886
5/16/25, 12:04 PM Cintas | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/cintas/public-sector/contract-documents#contract-255 5/8 Redlands Regular Meeting of 07-01-2025
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Initial Term: July 14, 2022 through July 13, 2025
Renewal Options: Option to renew for one additional two-year period through July 13, 2027
RENEWED THROUGH July 13, 2027
Executive Summary
Executive Summary - OMNIA Partners
OMNIA Partners - City of Tucson
Pricing
Due Diligence
Master Agreement Documents
Official Signed Contract
Contract Award Documents
Contract Addendum 1
Contract Addendum 2
Contract Addendum 3
Response Evaluation
Supplier Response to RFP
Evaluation Documents
Solicitation Process
Original RFP Document
RFP Amendment 1
Proof of Publication
Historically Underutilized Business Outreach
Workplace Solutions
The University of Nebraska
Contract Number: 001299
5/16/25, 12:04 PM Cintas | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/cintas/public-sector/contract-documents#contract-255 6/8 Redlands Regular Meeting of 07-01-2025
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Initial Term: June 1, 2023 through May 31, 2028
Renewal Options: Option to renew for one (1) additional five-year period through May 31, 2033
Executive Summary
Executive Summary
Pricing
Due Diligence
Master Agreement Documents
Official Signed Contract
Contract Addendum 1
Contract Addendum 2
Contract Addendum 3
Response Evaluation
Supplier Response to RFP
Solicitation Process
Original RFP Document
Proof of Publication
Historically Underutilized Business Outreach
5/16/25, 12:04 PM Cintas | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/cintas/public-sector/contract-documents#contract-255 7/8 Redlands Regular Meeting of 07-01-2025
695 of 787
Intergovernmental/ Piggyback
Contract Use Request
(Attach to PR form)
The 'HSDUWPHQWrequests the purchase of the following item(s) from:

Original Contracting Entity:

Contract#:

Contract Term:

Method of original contract award:
Competitive
Non-Competitive, based on:Preferred source Sole Single source Emergency Other:

Does the original contract contain language contemplating contract extension to additional users? Yes No
Description of Product/Service intend to acquire Unit Price Total Tax
Grand Total
Please attach: vendor agreement to sale to the City AND Entity agreement/contract language allowing Piggyback FCS
Sourcewell
030122-EFM
5/4/2022 - 4/18/26 (subject to a one-year extension)
✔
✔
Vehicle Leases $ 2,905,135.53
$ 2,905,135.53
Redlands Regular Meeting of 07-01-2025
696 of 787
Purchasing Agent Approval: Date:

City Manager Approval: ______________________________ Date: ____________________ Vendor:

Contact:

Address 1:

Address 2:

City/State/Zip:

Telephone:

Fax:

Web/E-Mail:

Delivery/Service Location
Contact:

Telephone:

Department:

Address 1:

Address 2:

Additional
Comments
UHY
Enterprise Fleet Management
Andy Madiedo
Shawn Friel
798-7568
FCS
Building E
909-677-8818
[email protected]
Redlands Regular Meeting of 07-01-2025
697 of 787
Enterprise Fleet Management
Fleet management
#030122-EFM
Maturity Date: 4/18/2026
Website: efleets.com/sourcewell
Documents
Contract Documentation
Contract
Competitive Solicitation Documentation
Request for Proposal (RFP)
Proof of Publication
Proposal Opening Record
Proposal Evaluation
Comment & Review
Board Resolutions
Pricing Documentation
Information in this file is subject to change
Contract 030122-EFM-Price Information
Contact us
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Products & Services
Buy Sourcewell
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Documents
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5/16/25, 8:32 AM Enterprise Fleet Management: Contract 030122-EFM | Sourcewell https://www.sourcewell-mn.gov/cooperative-purchasing/030122-efm 1/3 Redlands Regular Meeting of 07-01-2025
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Intergovernmental/ Piggyback
Contract Use Request
(Attach to PR form)
The 'HSDUWPHQWrequests the purchase of the following item(s) from:

Original Contracting Entity:

Contract#:

Contract Term:

Method of original contract award:
Competitive
Non-Competitive, based on:Preferred source Sole Single source Emergency Other:

Does the original contract contain language contemplating contract extension to additional users? Yes No
Description of Product/Service intend to acquire Unit Price Total Tax
Grand Total
Please attach: vendor agreement to sale to the City AND Entity agreement/contract language allowing Piggyback Facilities & Community Services
Sourcewell
100124-GPC
1/8/2025 - 1/10/2029
✔
✔
Auto Parts as-needed $ 200,000.00
$ 200,000.00
Redlands Regular Meeting of 07-01-2025
710 of 787
Purchasing Agent Approval: Date:

City Manager Approval: ______________________________ Date: ____________________ Vendor:

Contact:

Address 1:

Address 2:

City/State/Zip:

Telephone:

Fax:

Web/E-Mail:

Delivery/Service Location
Contact:

Telephone:

Department:

Address 1:

Address 2:

Additional
Comments
UHY
Genuine Parts Company dba Napa Auto
Parts
Andy Madiedo
Anjanette Unkefer
909-798-7568
2021 Rancho Dr
FCS
Building ERedlands, CA 92373
909-792-2400
[email protected]
Redlands Regular Meeting of 07-01-2025
711 of 787
NAPA Auto Parts
Aftermarket vehicle parts
#100124-GPC
Maturity Date: 1/10/2029
Documents
Contract Documentation
Contract
Competitive Solicitation Documentation
Request for Proposal (RFP)
Proof of Publication
Proposal Opening Record
Proposal Evaluation
Board Resolutions
Pricing Documentation
Information in this file is subject to change
Contract 100124-GPC-Price Information
Contact us
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Products & Services
Buy Sourcewell
Contact Information
Documents

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5/16/25, 8:34 AM NAPA Auto Parts: Contract 100124-GPC | Sourcewell https://www.sourcewell-mn.gov/cooperative-purchasing/100124-gpc 1/3 Redlands Regular Meeting of 07-01-2025
712 of 787
Intergovernmental/ Piggyback
Contract Use Request
(Attach to PR form)
The 'HSDUWPHQWrequests the purchase of the following item(s) from:

Original Contracting Entity:

Contract#:

Contract Term:

Method of original contract award:
Competitive
Non-Competitive, based on:Preferred source Sole Single source Emergency Other:

Does the original contract contain language contemplating contract extension to additional users? Yes No
Description of Product/Service intend to acquire Unit Price Total Tax
Grand Total
Please attach: vendor agreement to sale to the City AND Entity agreement/contract language allowing Piggyback FCS
Sourcewell
020221-GEO
4/8/2021 through 5/26/2025, extended to 3/26/2026 with additional extensions allowed ✔
✔
Telematics and DriveCams $ 118,540.00
$ 118,540.00
Redlands Regular Meeting of 07-01-2025
713 of 787
Purchasing Agent Approval: Date:

City Manager Approval: ______________________________ Date: ____________________ Vendor:

Contact:

Address 1:

Address 2:

City/State/Zip:

Telephone:

Fax:

Web/E-Mail:

Delivery/Service Location
Contact:

Telephone:

Department:

Address 1:

Address 2:

Additional
Comments
UHY

GEO-TAB
Andy Madiedo
Fred Jordan
2440 Winston Park Dr
FCS
1270 W. Park Ave
Building EOakville, Ontario L6H 7V2 Canada
702-277-1918
[email protected]
Redlands Regular Meeting of 07-01-2025
714 of 787
Geotab
Fleet management
#020221-GEO
Maturity Date: 3/26/2026
Documents
Contract Documentation
Contract
Contract Extension
Competitive Solicitation Documentation
Request for Proposal (RFP)
Proof of Publication
Proposal Opening Record
Proposal Evaluation
Comment & Review
Board Resolutions
Pricing Documentation
Information in this file is subject to change
Contract 020221-GEO-Price Information
Contact us
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Products & Services
Buy Sourcewell
Contact Information
Documents
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5/16/25, 8:35 AM Geotab: Contract 020221-GEO | Sourcewell https://www.sourcewell-mn.gov/cooperative-purchasing/020221-geo 1/3 Redlands Regular Meeting of 07-01-2025
715 of 787
Intergovernmental/ Piggyback
Contract Use Request
(Attach to PR form)
The 'HSDUWPHQWrequests the purchase of the following item(s) from:

Original Contracting Entity:

Contract#:

Contract Term:

Method of original contract award:
Competitive
Non-Competitive, based on: Preferred source Sole Single source Emergency Other:

Does the original contract contain language contemplating contract extension to additional users? Yes No
Description of Product/Service intend to acquire Unit Price Total Tax
Grand Total
Please attach: vendor agreement to sale to the City AND Entity agreement/contract language allowing Piggyback Facilities & Community Services
NASPO Value Point
MA 758 2500000413
9/1/2024 - 8/31/2026
✔
✔
Misc. parts, tools, and supplies $ 86,000.00
$ 86,000.00
Redlands Regular Meeting of 07-01-2025
716 of 787
Purchasing Agent Approval: Date:

City Manager Approval: ______________________________ Date: ____________________ Vendor:

Contact:

Address 1:

Address 2:

City/State/Zip:

Telephone:

Fax:

Web/E-Mail:

Delivery/Service Location
Contact:

Telephone:

Department:

Address 1:

Address 2:

Additional
Comments
UHY
W. W. Grainger, Inc.

Andy Madiedo
Christopher Carroll
909-798-7568
FCS
Building E
706-424-1743
[email protected]
Redlands Regular Meeting of 07-01-2025
717 of 787
→
Portfolios > Facilities MRO and Industrial Supplies (2024-2030) > W. W. Grainger, Inc.

Facilities MRO and Industrial Supplies (2024-2030)
W. W. Grainger, Inc.

Scope
MA 758 2500000413
Categories 1 - 15, Nationwide
Participating Addenda
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State Participating Addenda 
5/16/25, 12:09 PM Portfolio Contractor - NASPO ValuePoint https://www.naspovaluepoint.org/portfolio/facilities-mro-and-industrial-supplies-2024-2030/w-w-grainger-inc/ 1/3 Redlands Regular Meeting of 07-01-2025
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How Local Public Entities and Other Eligible Entities Participate  Contractor Contact
Brian Dunn
[email protected]
(850) 445-4710
http://www.grainger.com/content/naspo
Awarded Expiration Renewal Limit
09/01/2024 08/31/2026 08/31/2030
5/16/25, 12:09 PM Portfolio Contractor - NASPO ValuePoint https://www.naspovaluepoint.org/portfolio/facilities-mro-and-industrial-supplies-2024-2030/w-w-grainger-inc/ 2/3 Redlands Regular Meeting of 07-01-2025
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1 Single/Sole Source Purchase Orders FY 2025-2026
Staff is requesting approval for the annual purchase orders for the following single/sole source vendors for the not-to exceed amounts as described below.

Original Equipment Manufacturer (OEM) Amrep Parts
Vendor Purchase Order Request
Amrep $300,000
Staff is
requesting a single source annual purchase order with Amrep. The only manufacturing source and provider of original Amrep bodies and parts are specific to Sol id Waste trucks within the City’s fleet; Original Equipment Manufacturer ( OEM) parts have unique design features that cannot be replaced by non-OEM parts. Use of alternate parts would void manufacturer warranty. Amrep Inc., is an approved manufacturer; their location is in Ontario, CA, 28 miles from the corporate yard.

Locksmith Services
Vendor Purchase Order Request
Ben’s Lock & Key $50,000
Ben’s Lock & Key has worked with the City o
f Redlands for ten years. During the course of those years, Ben’s Lock & Key has designed an d maintained the Master Key Sys tems for every City facility. Ben’s Lock & Key is the only company that maintains codes for various facilities and holds key masters.

Fuel Island Maintenance Service and Parts
Vendor Purchase Order Request
Clean Energy Cryogenics, a subsidiary of Clean
Energy
$400,000
Staff is
requesting a single source annual purchase order with Clean Energy Cryogenics, a subsidiary of Clean Energy to fulfill all scheduled maintenance to include general up-keep and emergency maintenance as needed. Clean Energy Cryogenics will also replace any inoperable pumps, including parts and supplies.

Clean Energy Cryogenics is the primary source for technicians, equipment, and supplies to provide services to the City’s LNG station. While there are other compa nies that provide maintenance and repair services, these other companies cannot offer technicians who are experienced with the specific equipment that was installed by Northstar Inc., in 2013. Using another so urce would cause significant delays in repairs and substantially higher rates for technicians and high er cost for parts, resulting in extended downtime of the fuel system, and a potential reduction in LCNG sales.

Redlands Regular Meeting of 07-01-2025
720 of 787
2 Original Equipment Manufacturer (OEM) New Way Parts and Service

Vendor Purchase Order Request
Ray Gaskin Service Inc. $200,000

Staff is requesting a single source annual purchase order with Ray Gaskin Service Inc. The requested parts are specific to New Way make trucks within the City’s fleet; Or iginal Equipment Manufacturer (OEM) parts have unique design features that cannot be replaced by non-OEM parts. Use of alternate parts would void manufacturer warranty. Ray Gaskin Service Inc., is an approved distributor of New Way OEM parts and authorized to conduct repairs on these vehicles. Their loca tion is in Fontana, CA, 17 miles from the corporate yard. The next closest vendor is Ruckstell California Sales Co in Fresno, CA, 279 miles from the corporate yard.

Original Equipment Manufacturer (OEM) Peterbilt Parts

Vendor Purchase Order Request
Rush Truck Centers c/o Interstate Billing
Services
$150,000

Staff is requesting a single source annual purchase order with Rush Truck Centers c/o Interstate Billing Services. The requested parts are specific to Peterbilt make tr ucks within the City’s fleet; Original Equipment Manufacturer (OEM) parts have unique design features that cannot be replaced by non-OEM parts. Use of alternate parts would void manufacturer warranty. Rush Truck Centers is an approved seller and distributor of Peterbilt OEM parts; their location is in Fontana, CA, 17 miles from the corporate yard.

The next closet vendor is Golden State Peterbilt in Bakersfield, CA, 177 miles from the corporate yard.

San Bernardino County Landfill

Vendor Purchase Order Request
San Bernardino County Landfill $100,000

By hauling these materials to the San Timoteo Canyon Landfill, the amount entering the City-owned California Street Landfill is minimized, lessoning the impact for the usage of available airspace and adding valuable lifespan to the City’s landfill.

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Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.

Date:BBBBBBBBBBBBBBBBBBBBBBB
TO: Purchasing Division
FROM: BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
Purchase Requisition # _______BBBBBBBBBBBB
Estimated Total Cost: $____BBBBBBBBBBBBB
Proposed Vendor: ____________BBBBBBBBBB
Request Term: ______BBBBBBBBBBB
This form must accompany the purchase document whenever an exce ption to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitutes to the recommended vendor or brand are unacceptable, must be accompanied by a written justification explaining the circum stances that make alternatives unacceptable.

The City Manager will determine whether the justification is appropriate. Requests for exception must be supported by factual statements that will pass an audit.

Clean Energy Crynogenics
FY 2025-26
4/14/25
FCS - Equipment Maintenance
400,000
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INSTRUCTIONS

1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.

Existing Equipment:

Manufacturer/Model Number:

Age:

Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).

2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:

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Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.

Date:BBBBBBBBBBBBBBBBBBBBBBB
TO: Purchasing Division
FROM: BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
Purchase Requisition # _______BBBBBBBBBBBB
Estimated Total Cost: $____BBBBBBBBBBBBB
Proposed Vendor: ____________BBBBBBBBBB
Request Term: BBBBBBBBBBBBBBBBB
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitutes to the recommended vendor or brand are unacceptable, must be accompanied by a written justification explaining the circumstances that make alternatives unacceptable.

The City Manager will determine whether the justification is appropriate. Requests for exception must be supported by factual statements that will pass an audit.

San Bernardino County Landfill
07/01/2025-06/30/2026
3/4/25
FCS- Solid Waste Division
100,000
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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS

1. Please check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory compatible with existing equipment.

Existing Equipment:

Manufacturer/Model Number:

Age:

Current Estimated Value:
b. The requested product has unique design/performance specifications or quality requirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. The requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).

2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:

N/a
N/a
N/a
N/a
San Timoteo Canyon Landfill is the only landfill within the vicinity licensed to accept bulky items. Bulky items consist of items that have a poor compaction rate such as mattresses, palm fronds, and appliances. By hauling these materials to the San Timoteo Canyon Landfill, the amount entering the City-owned California Street Landfill is minimized, lessoning the impact for the usage of available airspace and adding valuable lifespan to the City’s landfill.

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EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evalu ation performed and provide all supporting documentation:

4. List below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
Explain what action(s) the department would take if the sole/single source services wereno longer available
I certify that the above information is accurate to the best of my knowledge, and a signedcopy of this document will be kept on file and available for audit in my department _________________________________________________________ Prepared by Date _________________________________________________________ Department Director Date Purchasing Approvals
______________________________________________________
Purchasing Agent Approval Date
_______________________________________________________ City Manager Approval Date
Tabitha Crocker, Louie Miranda
Nathalie Ayala
Digitally signed by Nathalie Ayala
Date: 2025.03.03 12:08:30 -08'00'
Tabitha Crocker
Digitally signed by Tabitha Crocker
Date: 2025.03.11 11:25:29 -07'00'
N/A
There is no other service provider to do this and Bulky items are not accepted into th City's landfill.

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Detailed Explanation:

San Timoteo Canyon Landfill is the only landfill within the vicinity licensed to accept bulky items. Bulky items consist of items that have a poor compaction rate such as mattresses, palm fronds, and appliances. By hauling these materials to the San Timoteo Canyon Landfill, the amount entering the City- owned California Street Landfill is minimized, lessoning the impact for the usage of available airspace and adding valuable lifespan to the City’s landfill.

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City Council Meeting L. 4.

DATE: 07/01/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Introduction of Ordinance No. 2984 Amending Title 2, Chapter 2.16 of the Redlands Municipal Code Relating to City Purchasing and the Disposition of Surplus Personal Property (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

"I move that the City Council introduce Ordinance No. 2984." RECOMMENDATION:

Staff recommends the City Council introduce Ordinance No. 2984, and adopt the ordinance at a subsequent regular meeting.

DISCUSSION:

The City’s existing Purchasing Ordinance was last updated in May 2019. While the current policy has provided a sound framework for effective procurement, staff recommends that the ordinance be periodically reviewed and updated to reflect the evolving needs of the City and changes in applicable laws.

The proposed updates include substantive revisions to the Public Project Construction Work section to align with the Uniform Public Construction Cost Accounting Act (UPCCAA) as amended by Assembly Bill No. 2192, effective January 1, 2025.

Additional modifications are proposed to modernize the City’s general procurement practices, accounting for inflationary impacts over the past 15 years and evolving industry standards.

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Key Revisions:

Public Project Construction Work
In accordance with the UPCCAA (AB 2192), the following changes are proposed:

Increase the City Manager’s contract award authority from $60,000 to $75,000, aligning with revised state thresholds.

Adjust the informal bidding range for public works contracts from $60,000–$200,000 to $75,000–$220,000, consistent with state law.

Require formal bidding for public works contracts exceeding $220,000, an increase from the current $200,000 threshold.

General Procurement
To address inflation and improve efficiency, the following general procurement thresholds are proposed:

Increase the threshold for small, non-competitive purchases from $5,000 to $7,000.

Authorize the Purchasing Agent to award contracts up to $40,000, an increase from the current $30,000 limit.

Authorize the City Manager to approve sole source contracts up to $40,000, previously limited to $30,000.

Authorize the City Manager to approve informal solicitation contracts up to $75,000, previously limited to $50,000.

Increase the City Council approval for contracts exceeding $75,000, an increase from the current $50,000 threshold.

Additional Authorizations
Grant the City Manager authority to execute revenue-generating agreements related to Recreation and Senior Services programs.

Grant the City Manager authority to execute cybersecurity-related contracts, including hardware, software, and professional services, without prior City Council approval in order to prevent potential threat actors from gaining insight into the specific technologies the City uses for its cyber defense.

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requirements apply, ensuring compliance with external grant conditions and statutory obligations.

Full descriptions of the changes are highlighted in the attachment entitled, Ordinance No. 2984 - Legislative.

ALTERNATIVES:

The City Council could elect not to approve Ordinance No. 2984 and direct staff to take another course of action.

STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:

Dana Abramovitz-Daniel, Purchasing Services Manager
Fiscal Impact
Fiscal Year: 2026
Revenue Generating: No
Appropriation Required Y/N: N
Discussion:

N/A
Attachments
Assembly Bill 2192
Ordinance No. 2984 - Clean
Ordinance No. 2984 - Legislative
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MALIA M. COHEN

CALIFORNIA STATE CONTROLLER
Local Government Programs and Services Division
Mailing Address P.O. Box 942850, Sacramento, CA 94250
3301 C Street, Suite 740, Sacramento, CA 95816

November 1, 2024

To: ALL PUBLIC AGENCIES SUBJECT TO THE TERMS OF THE

UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT

SUBJECT: Notification Letter-Assembly Bill 2192 (Chaptered 953, Statutes of 2024)

The California Uniform Construction Cost Accounting Commission (CUCCAC) in agreement with the State Controller’s Office (SCO) recommended an increase to the bid limit threshold prescribed in Public Contract Code (PCC) 22032; this increase was signed into law. Pursuant to PCC 22020, and on behalf of Controller Malia M. Cohen, SCO would like to inform agencies subject to the Uniform Public Construction Cost Accounting Act (Act) of the following changes effective January 1, 2025:

a) The change would allow projects costing $75,000 or less to be performed by employees of a public agency by force account, by negotiated contract, or by purchase order; b) The change would allow projects c osting up to $22 0,000 to be contracted by informal bidding procedures; and projects costing over $220,000 are subject to the formal bidding process.

The noted increases are pursuant to the provisions and benefits found in the Act, which provides public agencies with economic benefits and greater freedom to expedite public works projects. For agencies which follow the cost accounting procedures set forth by CUCCAC in its Cost Accounting Policies and Procedures Manual, these increased limits will expedite delivery of public work projects and reduce bid processing costs. If your agency is currently subject to the Act, a new resolution adopting the change into legislation is not required.

We encourage participating agencies to visit the SCO website to sign up for CUCCAC’s email subscription service to receive important information concerning CUCCAC updates and legislative changes via email. For more details or to sign up for the email subscription services, please contact the Local Government Programs Services Division at [email protected] or visit our website at www.sco.ca.gov/ard_cuccac.html.

Sincerely,

(Original signed)

Sandeep Singh
Manager, Local Government Policy Section

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ORDINANCE NO. 2984
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING TITLE 2,
CHAPTER 2.16 OF THE REDLANDS MUNICIPAL CODE RELATING TO CITY

PURCHASING AND THE DISPOSITION OF SURPLUS PERSONAL PROPERTY

WHEREAS, Title 2, Chapter 2.16 (“City Purchasing and Disposition of Surplus Personal Property”) of the Redlands Municipal Code is periodically reviewed and updated to reflect the evolving needs of the City and changes in applicable laws; and WHEREAS, Assembly Bill 2192 (Chapter 953, Statutes of 2024) revises the bid limit thresholds under the California Uniform Public Construction Cost Accounting Act (CUPCCAA), specifically amending Public Contract Code section 22032. These updates, recommended by the California Uniform Construction Cost Accounting Commission (CUCCAC) and the State Controller’s Office, are intended to reflect inflationary cost increases and improve efficiency in the delivery of public works projects; and
WHEREAS, this Ordinance update substantive revisions to the Public Project Construction Work, modify and modernize the City’s general procurement practices for inflationary impacts.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:

Section 1. Section 2.16.010 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Definitions,” is hereby amended to amend the definition of “Small Purchase” to read as follows:
“SMALL PURCHASE: A onetime, noncompetitive purchase of goods or services, which totals Seven Thousand Dollars ($7,000.00) or less. Each City department may issue a "short form" purchase order for unanticipated and non-repetitive purchases, which cumulatively do not exceed Forty Thousand Dollars ($40,000.00) per vendor, per fiscal year. Purchases shall not be split, staged or separated into smaller units of work for the purpose of evading the competitive bidding procedures or any other requirement of this chapter.”
Section 2. Section 2.16.040 Subsection (N) of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Powers and Duties,” is hereby amended to read as follows:
“N. Each year, on a quarterly basis, the Purchasing Agent, through the City Manager, shall prepare and provide to the City Council a summary report of contracts awarded for Seventy Five Thousand Dollars ($75,000.00) or less during such quarter and not previously approved by the City Council.”
Section 3. Section 2.16.110 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Competitive Procurement,” is hereby amended to read as follows:

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“2.16.110: COMPETITIVE PROCUREMENT:

Procurement of goods, services and construction by the City shall whenever practicable be based on competitive procurement, whether by formal procurement, if required, or procurement in the open market, if permitted, except that competitive procurement shall not be required in the following circumstances:

A. When emergency procurement is required as defined in section 2.16.130 of this chapter; B. When the procurement involved is Seven Thousand Dollars ($7,000.00) or less; C. When the City department director certifies, in writing, to the Purchasing Agent that procurement can only be obtained from a sole source, or timely from a single source, and the Purchasing Agent is satisfied that the best price, terms and conditions have been negotiated; single or sole source procurement for goods, services or construction greater than Seven Thousand Dollars ($7,000.00) and less than or equal to Forty Thousand Dollars ($40,000.00) requires the approval of the City Manager, and approval of the City Council for single or sole source procurement in excess of Forty Thousand Dollars ($40,000.00); D. When competitively awarded, cooperative purchasing is available and undertaken, as pursuant to section 2.16.210 of this chapter;
E. When the goods, services or construction can be obtained from a contractor who offers the same or better price, terms and conditions as the same contractor previously offered as the lowest responsible bidder under competitive procurement or negotiations conducted by the City or another public agency, provided that in the opinion of the Purchasing Agent, it is in the best interests of the City to do so;
F. When the goods, services or construction can be obtained through Federal, State and/or other public entity pricing contracts or price agreements which were competitively awarded.

Purchasing without providing for full and open competition shall not be justified on the basis of a lack of advanced planning on the part of the requesting City department or based upon concerns related to the amount of funds available (e.g., funds will expire as a result of grant or fiscal year).”
Section 4. Section 2.16.130 Subsection (C) of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Emergency Procurement for Nonpublic Project,” is hereby amended to read as follows:
“C. Following the emergency procurement, a written report shall be made, within ten (10) days of the purchase, by the Purchasing Agent to the City Manager for procurement between Forty Thousand Dollars ($40,000.00) and Seventy Five Thousand Dollars ($75,000.00), and through the City Manager to the City Council for procurement exceeding Seventy Five Thousand Dollars ($75,000.00).”
Section 5. Section 2.16.140 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Public Project Construction Work,” is hereby amended to read as follows:

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“2.16.140: PUBLIC PROJECT CONSTRUCTION WORK:

Procurement for public projects shall be made in accordance with the Uniform Public Construction Cost Accounting Act. The notice inviting bids for any public project involving an expenditure in excess of twenty five thousand dollars ($25,000.00) shall state that a payment bond is required from the successful bidder in an amount not less than one hundred percent (100%) of the total amount payable pursuant to the public project contract. The payment bond shall be in a form of a bond and not a deposit or other security in lieu of a bond. Prior to or concurrent with the award of a contract for a public project, the City Engineer shall review and approve the working details, drawings, plans, and specifications prepared for every public project which may affect the design or operation of public improvements and which may bring into question the City's liability for dangerous conditions of public property. The City Council shall review and approve the working details, drawings, plans and specifications prepared for every public project of more than Seventy Five Thousand Dollars ($75,000.00) prior to or concurrent with the award of a contract for the public project.

A. A "public project" is defined in Public Contract Code section 22002 as any of the following:

1. Construction, reconstruction, erection, alteration, renovation, improvement, demolition and repair work involving any publicly owned, leased, or operated facility;

2. Painting or repainting of any publicly owned, leased or operated facility;

3. In the case of a publicly owned utility system, "public project" shall include only the construction, erection, improvement or repair of dams, reservoirs, power plants, and electrical transmission lines of two hundred thirty thousand (230,000) volts and higher.

B. The contracting procedures and the dollar limits set forth in Public Contract Code section 22032 are as follows:

1. Seventy Five Thousand Dollars Or Less: Public projects of Seventy Five Thousand Dollars ($75,000.00) or less may be performed by the employees of the City by force account, by negotiated contract, or by purchase order.

2. Sixty Thousand One Dollars To Two Hundred Thousand Dollars: Public projects having a contract value greater than Seventy Five Thousand Dollars ($75,000.00) and up to Two Hundred Twenty Thousand Dollars ($220,000.00) may be let to contract by informal bidding procedures as set forth in the Uniform Public Construction Cost Accounting Act and as follows:
a. Contractors List: A list of qualified contractors shall be developed and maintained by the Purchasing Agent in accordance with the provisions of section 22034 of the Public Contract Code and any applicable criteria promulgated, from time to time, by the California Uniform Construction Cost Accounting Commission.
b. Notice Inviting Informal Bids: When a public project is to be undertaken which is subject to the provisions of this chapter, a notice inviting informal bids shall be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the City's list of qualified contractors and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with section 22036 of the Public Redlands Regular Meeting of 07-01-2025
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Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the City department responsible for undertaking the public project and soliciting bids, provided, however:
(1) If there is not a list of qualified contractors maintained by the City for the particular category of work to be performed, the notice inviting bids for the public project shall be sent only to the construction trade journals specified by the commission. (2) If the product or service comprising the public project is proprietary in nature such that it may be obtained only from a certain contractor or contractors, the notice inviting informal bids for the public project may be sent exclusively to such contractor or contractors. c. Publicly Opened: Informal bids shall be publicly opened and/or received by the Office of the City Clerk at the time and date specified by the Purchasing Agent or other City employee when soliciting requests for informal bids.

3. Excess Of Two Hundred Twenty Thousand Dollars: If all bids received through the informal bidding process are in excess of Two Hundred Twenty Thousand Dollars($220,000.00), the City Council may, by adoption of a resolution by a four-fifths (4/5) vote, award the contract, at two hundred twelve thousand five hundred dollars ($212,500.00) or less, to the lowest responsible bidder, if the City Council determines the cost estimate for the public project originally made by the City was reasonable.

4. Two Hundred Twenty Dollars And Above: Public projects having a contract value of more than Two Hundred Twenty Thousand Dollars ($220,000.00) shall, except as otherwise provided in the Uniform Public Construction Cost Accounting Act, be let to contract by formal bidding procedures.

5. Awards: Award of purchase orders or contracts for public projects shall be as follows:
a. Seventy Five Thousand Dollars($75,000.00) or less: Award shall be made by the City Manager or the Purchasing Agent in the best interests of the City; b. Greater than Seventy Five Thousand Dollars ($75,000.00) up to Two Hundred Twenty Thousand ($220,000.00): Award shall be made by the City Council to the lowest responsible bidder, pursuant to public projects informal bidding procedures; c. Greater than Two Hundred Twenty Thousand Dollars ($220,000.00): Award shall be made by the City Council to the lowest responsible bidder pursuant to public projects formal bidding procedures, except as provided in, and in accordance with, subsection B3 of this section.

6. Change Order:
a. For public projects, the total of change orders shall not exceed twenty five percent (25%) of the amount of the original contract. Change orders exceeding twenty five percent (25%) of the original contract amount should be bid and awarded separately and approved in relation to approval limits established in this section. b. Change orders over Seventy Five Thousand Dollars ($75,000.00) should be approved by City Council.

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7. Bond: A payment bond shall be required of a contractor that is awarded a public works contract involving an expenditure in excess of Twenty-Five Thousand Dollars ($25,000.00). It is recommended to require performance bond as well.

8. Emergency Contracting Procedure:
a. "Emergency" as used in this section, means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services as defined in Public Contract Code section 1102. In cases of emergency when repair or replacements are necessary the City Council may proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice to let bids for contracts. The work may be done by day labor under the direction of the City Council, by contract, or by a combination of the two. The provisions of California Public Contract Code section 22050, including, but not limited to, the requirement of a four-fifths (4/5) vote of the City Council finding substantial evidence of an emergency prior to taking emergency action, shall apply when notice for bids to let contracts in emergency situations is not given. The City Council may delegate by resolution the authority to order any action pursuant to paragraph (1) of subdivision (a) of California Public Contract Code section 22050 to the City Manager, City Engineer, or other appropriate non-elected City officer.”
Section 6. Section 2.16.160 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Bidding Requirements for Supplies, Materials, Equipment and Specialized Goods,” is hereby amended to read as follows:
“2.16.160: BIDDING REQUIREMENTS FOR SUPPLIES, MATERIALS, EQUIPMENT AND SPECIALIZED GOODS:

A. Seven Thousand Dollars Or Less: Procurement of supplies, materials, equipment and goods of Seven Thousand Dollars ($7,000.00) or less may be made by purchase order or contract and executed by the Purchasing Agent or department director in the open market without the use of competitive bidding. The City Manager may direct the Purchasing Agent or department director to employ competitive bidding for certain types of goods, nonprofessional services or construction for amounts of Seven Thousand Dollars ($7,000.00) or less.

B. Seven Thousand One Dollars to Forty Thousand Dollars Procurement of supplies, materials, equipment and goods of more than Seven Thousand Dollars ($7,000.00) but less than or equal to Forty Thousand Dollars ($40,000.00) may be made by the Purchasing Agent in the open market using an informal bidding procedure whereby informal bids or quotations are obtained. Although less formal, procedurally, than formal procurement, procurement in the open market shall be conducted by the Purchasing Agent in a manner and under circumstances intended to elicit competitive informal bids. The Purchasing Agent shall obtain, or direct City staff to obtain, informal bids from at least three (3) different bidders and shall maintain and keep records of all open market procurements, including informal bids received, in accordance with the City's records retention schedule. Award shall be made by the Purchasing Agent to the lowest responsible bidder.

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C. Forty Thousand One Dollars To Seventy Five Thousand Dollars: Procurement of supplies, materials, equipment and goods of more than Forty Thousand Dollars ($40,000.00) but less than Seventy Five Thousand Dollars ($75,000.00) may be made by the Purchasing Agent in the open market using an informal bidding procedure whereby informal bids or quotations are obtained.

Although less formal, procedurally, than formal procurement, procurement in the open market shall be conducted by the Purchasing Agent in a manner and under circumstances intended to elicit competitive informal bids. The Purchasing Agent shall obtain, or direct City staff to obtain, informal bids from at least three (3) different bidders and shall maintain and keep records of all open market procurements, including informal bids received, in accordance with the City's records retention schedule. Award shall be made by the City Manager to the lowest responsible bidder.

D. Seventy Five Thousand Dollars And Above: Procurement of supplies, materials, equipment and goods of more than Seventy Five Thousand Dollars ($75,000.00) shall be made by using formal procurement as required by section 2.16.120 of this chapter. Award shall be made by the City Council to the lowest responsible bidder.

E. "No Cost" Procurement: Procurement of services which results in no expenditure of funds by the City and instead results in the City receiving remuneration from the service provider shall be made in accordance with the procedures described in this section based upon the estimated amount of remuneration the City will receive from the service provider during the term, and any extensions thereof, of the contract with the service provider.

F. Purchase Through Auction: From time to time, the City may procure goods through auction when such are offered up for bid, and which are subject to any limitations imposed by State or Federal law. Prior to participating in an auction, City staff shall inform the Purchasing Agent and department director and shall prepare and provide a written justification describing the goods sought, estimated cost, and the not to exceed budgeted amount proposed to be spent at the auction, and obtain approval per the procurement limits established in this section,” Section 7. Section 2.16.180 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Professional Services,” is hereby amended to read as follows:

“2.16.180: PROFESSIONAL SERVICES:

A. Landscaping, Engineering, Architectural, Surveying, And Construction Management: The retention of professional services for architectural, landscape architectural, engineering, land surveying or construction project management shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, and at fair and reasonable prices to the City, in accordance with section 4526 of the Government Code, although the City is not adopting the formal procedures specified within Government Code section 4525 et seq. A request for proposal and/or statement of qualifications shall be prepared by the initiating City department, and proposal requests solicited, where practical, from at least three (3) professional service providers.

specialized knowledge, expertise or training, gained by formal study or experience, shall be based upon both the demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, and the cost for such services. A request for sealed proposals and/or statement of qualifications, for formal RFPs, and a request for a separate, sealed proposal for the cost for the performance of the services, shall be prepared by the initiating City department. Proposals shall be solicited, when practical, from at least three (3) professional service providers. The negotiations associated with the award of a contract for services identified in this subsection shall occur as follows: Upon receipt of the proposals, the initiating City department shall first determine and identify those persons or organizations that are qualified to perform the services and shall rank such persons and organizations based on their demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services required. Second, the cost proposals submitted by all the qualified persons and organizations shall be reviewed. Third, negotiations shall be undertaken with the person or organization ranked most qualified in an attempt to secure the services at a cost equivalent to the lowest cost offered to the City by the qualified persons and organizations. If the person or organization ranked most qualified is unwilling to provide the services at a cost equivalent to such lowest cost: 1) such person or organization may nevertheless be awarded a contract, provided the Purchasing Agent, City Manager or City Council, as appropriate, determines the initiating City department director has substantiated that the cost for the services is reasonable and appropriate; or 2) negotiations with the most qualified person or organization may be terminated and the initiating City department may undertake similar negotiations with the other qualified persons and organizations in order of rank.

1. Seven Thousand Dollars Or Less: Procurement of professional services of seven thousand dollars ($7,000.00) or less may be solicited by informal RFP and awarded by purchase order or contract, executed by the department director or Purchasing Agent, in the open market by negotiation without the use of competitive bidding given the price is fair and reasonable. The City Manager may direct the Purchasing Agent or department director to employ competitive solicitation, on a case by case basis, for certain types of services for amounts of Seven Thousand Dollars ($7,000.00) or less.

2. Seven Thousand One Dollars To Forty Thousand Dollars: Procurement of professional services of more than Seven Thousand Dollars ($7,000.00) and up to Forty Thousand Dollars ($40,000.00) may be awarded by the Purchasing Agent using an informal RFP. Although less formal, procedurally, than formal procurement, procurement in the open market shall be conducted in a manner and under circumstances intended to elicit competitive informal proposals. The Purchasing Agent shall obtain, or direct City staff to obtain, informal proposals from at least three (3) different vendors and shall maintain and keep records of all open market procurements, including informal proposals received, in accordance with the City's records retention schedule. Award shall be made by the Purchasing Agent or the City Manager to the highest ranked proposer.

3. Forty Thousand One Dollars To Seventy Five Thousand Dollars: Procurement of professional services of more than Forty Thousand Dollars ($40,000.00) and up to Seventy Five Thousand Dollars ($75,000.00) may be awarded by the City Manager using an informal RFP.

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proposals. The Purchasing Agent shall obtain, or direct City staff to obtain, informal proposals from at least three (3) different vendors and shall maintain and keep records of all open market procurements, including informal proposals received, in accordance with the City's records retention schedule. Award shall be made by the City Manager to the highest ranked proposer.

4. Seventy Thousand One Dollars And Above: Procurement of services of more than Seventy Five Thousand Dollars ($75,000.00) shall be made by using formal RFP. A request for sealed proposals and/or statement of qualifications, including a request for a separate, sealed proposal for the cost for the performance of the services, shall be prepared by the initiating City department. Proposals shall be solicited, when practical, from at least three (3) professional service providers. Upon receipt of the proposals, the initiating City department shall first determine and identify those persons or organizations that are qualified to perform the services and shall rank such persons and organizations based on their demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services.

Second, the cost proposals submitted by all of the qualified persons and organizations shall be opened and reviewed. Third, negotiations shall be undertaken with the person or organization ranked most qualified in an attempt to secure the services at the lowest, fair and reasonable cost.

If the person or organization ranked most qualified is unwilling to provide the services at the lowest, fair and reasonable cost, negotiations with the most qualified person or organization may be terminated, and the initiating City department may undertake similar negotiations with the other qualified persons and organizations in order of rank.

C. Award Of Contracts: Professional services contracts shall be awarded by the department director, Purchasing Agent, City Manager or City Council, as appropriate, based upon the dollar limits specified in this section.”
Section 8. Section 2.16.200 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Change Orders,” is hereby amended to read as follows:
“2.16.200: CHANGE ORDERS:

Except for change orders for public projects, which shall be approved in accordance with the contract documents for such projects, changes to previously awarded purchase orders or contracts in excess of ten percent (10%) of the original value of that purchase order or contract shall require approval by the Purchasing Agent, City Manager or City Council, depending on the new value of the purchase order or contract after the increase and in relation to the approval limits established in sections 2.16.140 through 2.16.180 of this chapter. Changes equal to or less than ten percent (10%) are allowed at the department discretion unless the change causes the new value of the purchase order or contract to exceed Seventy Five Thousand Dollars ($75,000.00), which if not previously approved by the City Council, must then be so approved. Any change order that increases a purchase order or contract by fifty percent (50%) or more of the original value requires City Manager approval for purchase orders or contracts totaling less than or equal to Seventy Five Thousand Dollars ($75,000.00) and City Council approval for those totaling Seventy Five Thousand Dollars ($75,000.00) or more. The City Manager may request City Council approval for the former, if he or she believes it is in the best interests of the City to do so.”
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Section 9. Section 2.16.220 Subsection (D) of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Business Preferences,” is hereby amended to read as follows:
“D. Change In Preferences: The local business and County business preferences established by this Chapter shall terminate on December 31, 2026. Commencing on January 1, 2027, to further promote business retention within the city and the economic health of the city and to encourage local participation in the procurement process, the Purchasing Agent, in determining the lowest responsible bidder for contracts for supplies, materials, equipment and specialized goods having a value of Forty Thousand Dollars ($40,000.00) or less, may take into consideration the one percent (1%) sales tax which would be returned to the city as a result of the bid award. For procurement where sales tax would not be generated as a result of the bid award and where the quality and price are equal to another bidder or bidders, the local vendor may be given the bid award.”
Section 10. Section 2.16.260 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Federal Requirements,” is hereby amended to read as follows:
“2.16.260: EXTERNAL RESTRICTIONS:

Some purchases may be subject to the terms and conditions of various codes, statutes and agreements of other governmental entities in connection with Federal and State grants. If any section, subsection, subdivision, sentence, clause or phrase of this chapter conflicts with any Federal or State requirements mandated for any grant funded procurement, the applicable Federal or State requirements shall apply to that procurement.”

Section 11. Section 2.16.280 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Commercial Entertainment/Excursions and Competition,” is hereby amended to read as follows:
“2.16.280: COMPETITIVE PROCUREMENT EXCEPTIONS:

A. COMMERCIAL ACTIVITY/ ENTERTAINMENT/EXCURSIONS AND
COMPETITION:

Commercial activity entertainment/excursions provided by the City's Recreation Division to the general public may be purchased noncompetitively by group, instructor, act name or tour agency.

The negotiated prices must be at the lowest obtainable prices based on the particulars of performance/services desired. Transportation services shall be acquired by way of the competitive bidding process, unless it is an intrinsic part of the excursion as determined by the Purchasing Agent. Revenue generating agreements and Purchase Orders may be approved by the City Manager, without the prior approval of the City Council.

B. CYBER SECURITY:

The City Manager may enter into contracts for the procurement of cybersecurity-related hardware, software, and services, including but not limited to firewalls, intrusion detection and prevention systems, encryption tools, endpoint protection, secure access solutions, cybersecurity consultants, threat monitoring and response services, penetration testing, forensic investigations, and other individuals or entities possessing specialized knowledge in cybersecurity, without the Redlands Regular Meeting of 07-01-2025
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prior approval of the City Council and without adherence to the procedures set forth in the city’s standard purchasing ordinance.”
Section 12. Section 2.16.300 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Sale in Open Market of Surplus Personal Property,” is hereby amended to read as follows:
“2.16.300: SALE IN OPEN MARKET OF SURPLUS PERSONAL PROPERTY:

Surplus City property in usable condition, if each individual item's estimated value is less than Seven Thousand Dollars ($7,000.00), may be disposed of in the following manner: The Purchasing Agent shall make an investigation of the market conditions of personal property of the type declared surplus and determine prices for all surplus property, which, in his/her opinion, will be competitive with prices in the open market. The Purchasing Agent may then sell such personal property at such prices by advertising in the most appropriate means, which, in his or her opinion, will bring the greatest number of potential purchasers to include sales on a consignment basis. He or she shall cause to be published at least once, at least three (3) days before such sale, in a newspaper of general circulation, published and distributed in the City, or posted on the City's website, a notice of the sale setting forth the day it shall begin; the number of days it is to be continued, if it is to last more than one day; the place where the articles may be examined; the place where the purchase price is to be paid and the property delivered; and a general description of the type of property being sold. The terms of all such sales shall be cash in the amount of the full purchase price. The Purchasing Agent shall give a receipt to the purchaser of such property and keep a copy for the official files, and shall forward a copy of such receipt to the Finance Department, Revenue Division, together with the money so collected from the buyer.

The Revenue Division shall receive and deposit such money and shall forward the information to the Finance Director who shall credit the money received from the sale of such property to the appropriate fund account.”
Section 13. Section 2.16.310 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Sale By Bid or Auction of Surplus Personal Property,” is hereby amended to read as follows:
“2.16.310: SALE BY BID OR AUCTION OF SURPLUS PERSONAL PROPERTY:

As an alternate to the method of sale in the open market, the Purchasing Agent shall, in all cases, where the estimated value of personal property is Seven Thousand Dollars ($7,000.00) or more, and may, in the sale of all other personal property, where, in his or her discretion, he or she determines it is in the best interest of the City, sell surplus personal property by means of sealed or electronic bid or public auction. In conducting an auction, the Purchasing Agent may contract with a professional auctioneer or online auction service, for either a flat or hourly fee, or a percentage of the amount of the sale, based upon that which is the common and customary method and rate for such auctioneering services. The procedure for conducting such sale shall be determined by the Purchasing Agent; provided, however, that the following are included in such procedure:

A. For personal property having a value of Seven Thousand Dollars ($7,000.00) or more, at least three (3) days before the sale, notice shall be published in a newspaper of general circulation published and distributed in the City, or posted on the City's website, containing a Redlands Regular Meeting of 07-01-2025
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general description of the type of property to be sold and the time and place of such bid opening or auction.

B. That the terms of all sales shall be cash.

C. The sale by sealed or electronic bid or auction shall be to the highest responsible bidder.

D. That a receipt be given to the purchaser and a copy of such receipt, together with the money received, be deposited with the Finance Department, Revenue Division, and that the Finance Director shall credit such funds to the appropriate fund account.” Section 14. Severability. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 15. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect in accordance with law.

Mario Saucedo, Mayor
ATTEST:

Jeanne Donaldson, City Clerk

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I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly introduced by the City Council at a regular meeting thereof held on the 1st day of July, 2025.

AYES:

NOES:

ABSTAIN:

ABSENT:

Jeanne Donaldson, City Clerk

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1 ORDINANCE NO. 2984
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING TITLE 2,
CHAPTER 2.16 OF THE REDLANDS MUNICIPAL CODE RELATING TO CITY

PURCHASING AND THE DISPOSITION OF SURPLUS PERSONAL PROPERTY

WHEREAS, this Ordinance update substantive revisions to the Public Project Construction Work, modify and modernize the City’s general procurement practices for inflationary impacts.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:

Section 1. Section 2.16.010 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Definitions,” is hereby amended to amend the definition of “Small Purchase” to read as follows:

“SMALL PURCHASE: A onetime, noncompetitive purchase of goods or services, which totals five thousand dollars Seven Thousand Dollars ($5,0007,000.00) or less. Each City department may issue a "short form" purchase order for unanticipated and non-repetitive purchases, which cumulatively do not exceed thirty thousand dollars Forty Thousand Dollars ($30,00040,000.00) per vendor, per fiscal year. Purchases shall not be split, staged or separated into smaller units of work for the purpose of evading the competitive bidding procedures or any other requirement of this chapter.”
Section 2. Section 2.16.040 Subsection (N) of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Powers and Duties,” is hereby amended to read as follows:
“N. Each year, on a quarterly basis, the Purchasing Agent, through the City Manager, shall prepare and provide to the City Council a summary report of contracts awarded for fifty thousand dollars Seventy Five Thousand Dollars ($50,00075,000.00) or less during such quarter and not previously approved by the City Council.”
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2 Section 3. Section 2.16.110 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Competitive Procurement,” is hereby amended to read as follows:
“2.16.110: COMPETITIVE PROCUREMENT:

A. When emergency procurement is required as defined in section 2.16.130 of this chapter; B. When the procurement involved is five thousand dollars Seven Thousand Dollars ($5,0007,000.00) or less;
C. When the City department director certifies, in writing, to the Purchasing Agent that procurement can only be obtained from a sole source, or timely from a single source, and the Purchasing Agent is satisfied that the best price, terms and conditions have been negotiated; single or sole source procurement for goods, services or construction greater than five thousand dollars Seven Thousand Dollars ($5,0007,000.00) and less than or equal to thirty thousand dollars Forty Thousand Dollars ($30,00040,000.00) requires the approval of the City Manager, and approval of the City Council for single or sole source procurement in excess of thirty thousand dollars Forty Thousand Dollars ($30,00040,000.00); D. When competitively awarded, cooperative purchasing is available and undertaken, as pursuant to section 2.16.210 of this chapter;
E. When the goods, services or construction can be obtained from a contractor who offers the same or better price, terms and conditions as the same contractor previously offered as the lowest responsible bidder under competitive procurement or negotiations conducted by the City or another public agency, provided that in the opinion of the Purchasing Agent, it is in the best interests of the City to do so;
F. When the goods, services or construction can be obtained through Federal, State and/or other public entity pricing contracts or price agreements which were competitively awarded.

Purchasing without providing for full and open competition shall not be justified on the basis of a lack of advanced planning on the part of the requesting City department or based upon concerns related to the amount of funds available (e.g., funds will expire as a result of grant or fiscal year).”
Section 4. Section 2.16.130 Subsection (C) of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Emergency Procurement for Nonpublic Project,” is hereby amended to read as follows:
“C. Following the emergency procurement, a written report shall be made, within ten (10) days of the purchase, by the Purchasing Agent to the City Manager for procurement between thirty thousand dollars Forty Thousand Dollars ($30,00040,000.00) and fifty thousand dollars Seventy Five Thousand Dollars ($50,00075,000.00), and through the City Manager to the City Redlands Regular Meeting of 07-01-2025
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3 Council for procurement exceeding fifty thousand dollars Seventy Five Thousand Dollars ($50,00075,000.00).”
Section 5. Section 2.16.140 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Public Project Construction Work,” is hereby amended to read as follows:
“2.16.140: PUBLIC PROJECT CONSTRUCTION WORK:

Procurement for public projects shall be made in accordance with the Uniform Public Construction Cost Accounting Act. The notice inviting bids for any public project involving an expenditure in excess of twenty five thousand dollars ($25,000.00) shall state that a payment bond is required from the successful bidder in an amount not less than one hundred percent (100%) of the total amount payable pursuant to the public project contract. The payment bond shall be in a form of a bond and not a deposit or other security in lieu of a bond. Prior to or concurrent with the award of a contract for a public project, the City Engineer shall review and approve the working details, drawings, plans, and specifications prepared for every public project which may affect the design or operation of public improvements and which may bring into question the City's liability for dangerous conditions of public property. The City Council shall review and approve the working details, drawings, plans and specifications prepared for every public project of more than sixty thousand dollars Seventy Five Thousand Dollars ($60,00075,000.00) prior to or concurrent with the award of a contract for the public project.

A. A "public project" is defined in Public Contract Code section 22002 as any of the following:

1. Construction, reconstruction, erection, alteration, renovation, improvement, demolition and repair work involving any publicly owned, leased, or operated facility;

2. Painting or repainting of any publicly owned, leased or operated facility;

B. The contracting procedures and the dollar limits set forth in Public Contract Code section 22032 are as follows:

1. Sixty Thousand Dollars Seventy Five Thousand Dollars Or Less: Public projects of sixty thousand dollars Seventy Five Thousand Dollars ($60,00075,000.00) or less may be performed by the employees of the City by force account, by negotiated contract, or by purchase order.

2. Sixty Thousand One Dollars To Two Hundred Thousand Dollars: Public projects having a contract value greater than sixty thousand dollars Seventy Five Thousand Dollars ($60,00075,000.00) and up to Ttwo Hhundred Twenty Tthousand Ddollars ($200,000220,000.00) may be let to contract by informal bidding procedures as set forth in the Uniform Public Construction Cost Accounting Act and as follows:
a. Contractors List: A list of qualified contractors shall be developed and maintained by the Purchasing Agent in accordance with the provisions of section 22034 of the Public Contract Redlands Regular Meeting of 07-01-2025
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4 Code and any applicable criteria promulgated, from time to time, by the California Uniform Construction Cost Accounting Commission.
b. Notice Inviting Informal Bids: When a public project is to be undertaken which is subject to the provisions of this chapter, a notice inviting informal bids shall be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the City's list of qualified contractors and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the City department responsible for undertaking the public project and soliciting bids, provided, however:
(1) If there is not a list of qualified contractors maintained by the City for the particular category of work to be performed, the notice inviting bids for the public project shall be sent only to the construction trade journals specified by the commission. (2) If the product or service comprising the public project is proprietary in nature such that it may be obtained only from a certain contractor or contractors, the notice inviting informal bids for the public project may be sent exclusively to such contractor or contractors. c. Publicly Opened: Informal bids shall be publicly opened and/or received by the Office of the City Clerk at the time and date specified by the Purchasing Agent or other City employee when soliciting requests for informal bids.

3. Excess Of Two Hundred Thousand Dollars Two Hundred Twenty Thousand Dollars: If all bids received through the informal bidding process are in excess of two hundred thousand dollars Two Hundred Twenty Thousand Dollars($200,000220,000.00), the City Council may, by adoption of a resolution by a four-fifths (4/5) vote, award the contract, at two hundred twelve thousand five hundred dollars ($212,500.00) or less, to the lowest responsible bidder, if the City Council determines the cost estimate for the public project originally made by the City was reasonable.

4. Two Hundred Thousand One Twenty Dollars And Above: Public projects having a contract value of more than Two Hhundred Twenty Tthousand Ddollars ($200,0002200,000.00) shall, except as otherwise provided in the Uniform Public Construction Cost Accounting Act, be let to contract by formal bidding procedures.

5. Awards: Award of purchase orders or contracts for public projects shall be as follows:
a. Sixty thousand dollars Seventy Five Thousand Dollars($60,00075,000.00) or less:

Award shall be made by the City Manager or the Purchasing Agent in the best interests of the City;
b. Greater than sixty thousand dollars Seventy Five Thousand Dollars ($60,00075,000.00) up to two hundred thousand dollars Two Hundred Twenty Thousand ($200,000220,000.00):

Award shall be made by the City Council to the lowest responsible bidder, pursuant to public projects informal bidding procedures;
c. Greater than Ttwo Hhundred Twenty Tthousand dollars ($200,000220,000.00): Award shall be made by the City Council to the lowest responsible bidder pursuant to public projects Redlands Regular Meeting of 07-01-2025
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5 formal bidding procedures, except as provided in, and in accordance with, subsection B3 of this section.

6. Change Order:
a. For public projects, the total of change orders shall not exceed twenty five percent (25%) of the amount of the original contract. Change orders exceeding twenty five percent (25%) of the original contract amount should be bid and awarded separately and approved in relation to approval limits established in this section. b. Change orders over sixty thousand dollars Seventy Five Thousand Dollars ($60,00075,000.00) should be approved by City Council.

7. Bond: A payment bond shall be required of a contractor that is awarded a public works contract involving an expenditure in excess of Ttwenty- Ffive Tthousand Ddollars ($25,000.00).

It is recommended to require performance bond as well.

A. Five Thousand Dollars Seven Thousand Dollars Or Less: Procurement of supplies, materials, equipment and goods of five thousand dollars Seven Thousand Dollars ($5,0007,000.00) or less may be made by purchase order or contract and executed by the Purchasing Agent or department director in the open market without the use of competitive bidding. The City Manager may direct the Purchasing Agent or department director to employ competitive bidding for certain types of goods, nonprofessional services or construction for amounts of five thousand dollars Seven Thousand Dollars ($5,0007,000.00) or less.

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6 B. Five Thousand One Dollars To Thirty Thousand Dollars: Seven Thousand One Dollars to Forty Thousand Dollars Procurement of supplies, materials, equipment and goods of more than five thousand dollars Seven Thousand Dollars ($5,0007,000.00) but less than or equal to thirty thousand dollars Forty Thousand Dollars ($30,00040,000.00) may be made by the Purchasing Agent in the open market using an informal bidding procedure whereby informal bids or quotations are obtained. Although less formal, procedurally, than formal procurement, procurement in the open market shall be conducted by the Purchasing Agent in a manner and under circumstances intended to elicit competitive informal bids. The Purchasing Agent shall obtain, or direct City staff to obtain, informal bids from at least three (3) different bidders and shall maintain and keep records of all open market procurements, including informal bids received, in accordance with the City's records retention schedule. Award shall be made by the Purchasing Agent to the lowest responsible bidder.

C. Thirty Forty Thousand One Dollars To Fifty Seventy Five Thousand Dollars: Procurement of supplies, materials, equipment and goods of more than thirty thousand dollars Forty Thousand Dollars ($30,00040,000.00) but less than or equal to fifty thousand dollars Seventy Five Thousand Dollars ($50,00075,000.00) may be made by the Purchasing Agent in the open market using an informal bidding procedure whereby informal bids or quotations are obtained. Although less formal, procedurally, than formal procurement, procurement in the open market shall be conducted by the Purchasing Agent in a manner and under circumstances intended to elicit competitive informal bids. The Purchasing Agent shall obtain, or direct City staff to obtain, informal bids from at least three (3) different bidders and shall maintain and keep records of all open market procurements, including informal bids received, in accordance with the City's records retention schedule. Award shall be made by the City Manager to the lowest responsible bidder.

D. Fifty Seventy Five Thousand One Dollars And Above: Procurement of supplies, materials, equipment and goods of more than fifty thousand dollars Seventy Five Thousand Dollars ($50,00075,000.00) shall be made by using formal procurement as required by section 2.16.120 of this chapter. Award shall be made by the City Council to the lowest responsible bidder.

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7 “2.16.180: PROFESSIONAL SERVICES:

B. Other Professional Services: Except as may otherwise be provided in this Code or as may be required by State or Federal law, the retention of other professional services of individuals or organizations exercising professional discretion and judgment based upon advanced or specialized knowledge, expertise or training, gained by formal study or experience, shall be based upon both the demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, and the cost for such services. A request for sealed proposals and/or statement of qualifications, for formal RFPs, and a request for a separate, sealed proposal for the cost for the performance of the services, shall be prepared by the initiating City department. Proposals shall be solicited, when practical, from at least three (3) professional service providers. The negotiations associated with the award of a contract for services identified in this subsection shall occur as follows: Upon receipt of the proposals, the initiating City department shall first determine and identify those persons or organizations that are qualified to perform the services and shall rank such persons and organizations based on their demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services required. Second, the cost proposals submitted by all the qualified persons and organizations shall be reviewed. Third, negotiations shall be undertaken with the person or organization ranked most qualified in an attempt to secure the services at a cost equivalent to the lowest cost offered to the City by the qualified persons and organizations. If the person or organization ranked most qualified is unwilling to provide the services at a cost equivalent to such lowest cost: 1) such person or organization may nevertheless be awarded a contract, provided the Purchasing Agent, City Manager or City Council, as appropriate, determines the initiating City department director has substantiated that the cost for the services is reasonable and appropriate; or 2) negotiations with the most qualified person or organization may be terminated and the initiating City department may undertake similar negotiations with the other qualified persons and organizations in order of rank.

1. Five Thousand Dollars Seven Thousand Dollars Or Less: Procurement of professional services of five thousand dollars seven thousand dollars ($5,0007,000.00) or less may be solicited by informal RFP and awarded by purchase order or contract, executed by the department director or Purchasing Agent, in the open market by negotiation without the use of competitive bidding given the price is fair and reasonable. The City Manager may direct the Purchasing Agent or department director to employ competitive solicitation, on a case by case basis, for certain types of services for amounts of five thousand dollars Seven Thousand Dollars ($5,0007,000.00) or less.

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8 2. Five Seven Thousand One Dollars To FortyThirty Thousand Dollars: Procurement of professional services of more than five thousand dollars Sseven Tthousand Ddollars ($5,0007,000.00) and up to thirty Forty Thousand Dollars ($30,00040,000.00) may be awarded by the Purchasing Agent using an informal RFP. Although less formal, procedurally, than formal procurement, procurement in the open market shall be conducted in a manner and under circumstances intended to elicit competitive informal proposals. The Purchasing Agent shall obtain, or direct City staff to obtain, informal proposals from at least three (3) different vendors and shall maintain and keep records of all open market procurements, including informal proposals received, in accordance with the City's records retention schedule. Award shall be made by the Purchasing Agent or the City Manager to the highest ranked proposer.

3. Thirty Forty Thousand One Dollars To Fifty Seventy Five Thousand Dollars:

Procurement of professional services of more than thirty thousand dollars Forty Thousand Ddollars ($30,00040,000.00) and up to fifty thousand dollars Seventy Five Thousand Dollars ($50,00075,000.00) may be awarded by the City Manager using an informal RFP. Although less formal, procedurally, than formal procurement, procurement in the open market shall be conducted in a manner and under circumstances intended to elicit competitive informal proposals. The Purchasing Agent shall obtain, or direct City staff to obtain, informal proposals from at least three (3) different vendors and shall maintain and keep records of all open market procurements, including informal proposals received, in accordance with the City's records retention schedule. Award shall be made by the City Manager to the highest ranked proposer.

4. FiftySeventy Thousand One Dollars And Above: Procurement of services of more than fifty thousand dollars Seventy Five Thousand Dollars ($50,00075,000.00) shall be made by using formal RFP. A request for sealed proposals and/or statement of qualifications, including a request for a separate, sealed proposal for the cost for the performance of the services, shall be prepared by the initiating City department. Proposals shall be solicited, when practical, from at least three (3) professional service providers. Upon receipt of the proposals, the initiating City department shall first determine and identify those persons or organizations that are qualified to perform the services and shall rank such persons and organizations based on their demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services. Second, the cost proposals submitted by all of the qualified persons and organizations shall be opened and reviewed. Third, negotiations shall be undertaken with the person or organization ranked most qualified in an attempt to secure the services at the lowest, fair and reasonable cost. If the person or organization ranked most qualified is unwilling to provide the services at the lowest, fair and reasonable cost, negotiations with the most qualified person or organization may be terminated, and the initiating City department may undertake similar negotiations with the other qualified persons and organizations in order of rank.

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9 Except for change orders for public projects, which shall be approved in accordance with the contract documents for such projects, changes to previously awarded purchase orders or contracts in excess of ten percent (10%) of the original value of that purchase order or contract shall require approval by the Purchasing Agent, City Manager or City Council, depending on the new value of the purchase order or contract after the increase and in relation to the approval limits established in sections 2.16.140 through 2.16.180 of this chapter. Changes equal to or less than ten percent (10%) are allowed at the department discretion unless the change causes the new value of the purchase order or contract to exceed fifty thousand dollars Seventy Five Thousand Dollars ($50,00075,000.00), which if not previously approved by the City Council, must then be so approved. Any change order that increases a purchase order or contract by fifty percent (50%) or more of the original value requires City Manager approval for purchase orders or contracts totaling less than or equal to fifty thousand dollars Seventy Five Thousand Dollars ($50,00075,000.00) and City Council approval for those totaling fifty thousand dollars Seventy Five Thousand Dollars ($50,00075,000.00) or more. The City Manager may request City Council approval for the former, if he or she believes it is in the best interests of the City to do so.”
Section 9. Section 2.16.220 Subsection (D) of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Business Preferences,” is hereby amended to read as follows:
“D. Change In Preferences: The local business and County business preferences established by this Chapter shall terminate on December 31, 2026. Commencing on January 1, 2027, to further promote business retention within the city and the economic health of the city and to encourage local participation in the procurement process, the Ppurchasing Aagent, in determining the lowest responsible bidder for contracts for supplies, materials, equipment and specialized goods having a value of thirty thousand dollars Forty Thousand Dollars($30,00040,000.00) or less, may take into consideration the one percent (1%) sales tax which would be returned to the city as a result of the bid award. For procurement where sales tax would not be generated as a result of the bid award and where the quality and price are equal to another bidder or bidders, the local vendor may be given the bid award.” Section 10. Section 2.16.260 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Federal Requirements,” is hereby amended to read as follows:
“2.16.260: EXTERNAL RESTRICTIONS:

Some purchases may be subject to the terms and conditions of various codes, statutes and agreements of other governmental entities in connection with , including but not limited to Ffederal and State grants. In these cases, this chapter shall apply only to the extent that it does not conflict with these other legal requirements. If any section, subsection, subdivision, sentence, clause or phrase of this chapter conflicts with any Federal or State requirements mandated for any grant funded procurement, the applicable Federal or State requirements shall apply to that procurement.”
Section 11. Section 2.16.280 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Commercial Entertainment/Excursions and Competition,” is hereby amended to read as follows:

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10 “2.16.280: COMPETITIVE PROCUREMENT EXCEPTIONS:

A. COMMERCIAL ACTIVITY/ ENTERTAINMENT/EXCURSIONS AND
COMPETITION:

Commercial activity entertainment/excursions provided by the City's Recreation Division to the general public may be purchased noncompetitively by group, instructor, act name or tour agency.

B. CYBER SECURITY:

The City Manager may enter into contracts for the procurement of cybersecurity-related hardware, software, and services, including but not limited to firewalls, intrusion detection and prevention systems, encryption tools, endpoint protection, secure access solutions, cybersecurity consultants, threat monitoring and response services, penetration testing, forensic investigations, and other individuals or entities possessing specialized knowledge in cybersecurity, without the prior approval of the City Council and without adherence to the procedures set forth in the city’s standard purchasing ordinance.”
Section 12. Section 2.16.300 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Sale in Open Market of Surplus Personal Property,” is hereby amended to read as follows:
“2.16.300: SALE IN OPEN MARKET OF SURPLUS PERSONAL PROPERTY:

Surplus City property in usable condition, if each individual item's estimated value is less than five thousand dollars Seven Thousand Dollars ($5,0007,000.00), may be disposed of in the following manner: The Purchasing Agent shall make an investigation of the market conditions of personal property of the type declared surplus and determine prices for all surplus property, which, in his/her opinion, will be competitive with prices in the open market. The Purchasing Agent may then sell such personal property at such prices by advertising in the most appropriate means, which, in his or her opinion, will bring the greatest number of potential purchasers to include sales on a consignment basis. He or she shall cause to be published at least once, at least three (3) days before such sale, in a newspaper of general circulation, published and distributed in the City, or posted on the City's website, a notice of the sale setting forth the day it shall begin; the number of days it is to be continued, if it is to last more than one day; the place where the articles may be examined; the place where the purchase price is to be paid and the property delivered; and a general description of the type of property being sold. The terms of all such sales shall be cash in the amount of the full purchase price. The Purchasing Agent shall give a receipt to the purchaser of such property and keep a copy for the official files, and shall forward a copy of such receipt to the Finance Department, Revenue Division, together with the money so collected from the buyer. The Revenue Division shall receive and deposit such money and shall forward the information to the Finance Director who shall credit the money received from the sale of such property to the appropriate fund account.” Redlands Regular Meeting of 07-01-2025
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11 Section 13. Section 2.16.310 of Title 2, Chapter 2.16 of the Redlands Municipal Code, titled “Sale By Bid or Auction of Surplus Personal Property,” is hereby amended to read as follows:
“2.16.310: SALE BY BID OR AUCTION OF SURPLUS PERSONAL PROPERTY:

As an alternate to the method of sale in the open market, the Purchasing Agent shall, in all cases, where the estimated value of personal property is five thousand dollars Seven Thousand Dollars ($5,0007,000.00) or more, and may, in the sale of all other personal property, where, in his or her discretion, he or she determines it is in the best interest of the City, sell surplus personal property by means of sealed or electronic bid or public auction. In conducting an auction, the Purchasing Agent may contract with a professional auctioneer or online auction service, for either a flat or hourly fee, or a percentage of the amount of the sale, based upon that which is the common and customary method and rate for such auctioneering services. The procedure for conducting such sale shall be determined by the Purchasing Agent; provided, however, that the following are included in such procedure:

A. For personal property having a value of five thousand dollars Seven Thousand Dollars ($5,0007,000.00) or more, at least three (3) days before the sale, notice shall be published in a newspaper of general circulation published and distributed in the City, or posted on the City's website, containing a general description of the type of property to be sold and the time and place of such bid opening or auction.

B. That the terms of all sales shall be cash.

C. The sale by sealed or electronic bid or auction shall be to the highest responsible bidder.

Mario Saucedo, Mayor
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12 ATTEST:

Jeanne Donaldson, City Clerk

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13 I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly introduced by the City Council at a regular meeting thereof held on the 1st day of July, 2025.

AYES:

NOES:

ABSTAIN:

ABSENT:

Jeanne Donaldson, City Clerk

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City Council Meeting L. 5.

DATE: 07/01/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Professional Services Agreement with Advance Integration & Controls to provide on-call Supervisory Control and Data Acquisition (SCADA) integration services for the Water Production and Wastewater Divisions with an initial one (1) year term value not-to-exceed $673,000 and options to extend for two (2) additional years for a total not-to-exceed $2,019,000, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that City Council determine approval of a Professional Services Agreement with Advance Integration & Controls is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move that City Council approve a Professional Services Agreement with Advance Integration & Controls.

2. RECOMMENDATION:

Staff recommends that City Council determine approval of the Professional Services Agreement with Advance Integration & Controls is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act and approve a Professional Services Agreement with Advance Integration & Controls to provide on-call Supervisory Control and Data Acquisition (SCADA) integration services for the Water Production and Wastewater Division with an initial one (1) year term value not-to-exceed $673,000 with options to extend for two (2) additional years for a total not-to-exceed $2,019,000.

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DISCUSSION:

The Municipal Utilities and Engineering Department (MUED) operates and maintains critical water and wastewater utility infrastructure systems. These systems rely on Supervisory Control and Data Acquisition (SCADA) systems for real-time, complex process control strategies and specialized network communications that enable remote access. To ensure these systems are properly maintained and supported, MUED utilizes automation industry professionals to develop, maintain, and secure these systems. The use of an on-call services integrator is necessary to ensure the continued operation of these facilities.

On March 12, 2025, staff issued a Request for Proposal (RFP) for professional services to provide Supervisory Control and Data Acquisition (SCADA) integration on-call services. On April 2, 2025, staff received proposals from the following four (4) firms:

1. Pro Automation, Moreno Valley, CA

2. Advance Integration & Controls, Sacramento, CA

3. Landfill Gas Engineering Inc., Yorba Linda, CA

4. Tesco Control, Sacramento, CA
In accordance with Chapter 2.16.180 of the City's Municipal Code, a selection committee reviewed the proposals based on each integration firm's demonstrated competence and professional qualifications following specific evaluation criteria identified in the RFP. The selection committee interviewed the two (2) highest-ranked firms in early May 2025. Advance Integration & Controls (AIC) was selected as the most qualified consultant to perform the tasks listed in the RFP. Staff negotiated a reasonable service fee schedule with AIC and recommends City Council approval of a Professional Services Agreement for as-needed on-call services.

Approval of a Professional Services Agreement with AIC is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act, as there is no possibility that this action will result in a significant impact on the environment.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
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SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
Fernando Mata, Wastewater Utility Manager
PREPARED BY:

Paul Mariscal, Water Utility Manager
Fiscal Impact
Fiscal Year: FY 25/26
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $458,000
Budgeted Y/N: Yes
Account No.: 501900
Discussion:

There is no fiscal impact associated with this action. Funding for this service is included in the FY 25/26 Water Operations Budget.

Fiscal Year: FY 25/26
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $215,000
Budgeted Y/N: Yes
Account No.: 521900
Discussion:

There is no fiscal impact associated with this action. Funding for this service is included in the FY 25/26 Wastewater Operations Budget.

Attachments
AIC Professional Services Agreement
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1 I:\cmo\Agreements\Advanced Integration & Controls Agreement (SCADA On-Call Services) FY25-0089.docx-ms

AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This agreement for the provision of Supervisory Control and Data Acquisition (SCADA) Integration On -Call Services (“Agreement”) is mad e and entered in this 1st day of July, 20 25 (“Effective Date”), by and between the City of Redlands, a mun icipal corporation (“City ”) and Advanced Integration & Controls , a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide Supervisory Control and Data Acquisition (SCADA) Integration On-Call Services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this A greement including, but not limited to , any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates John R. Harris, Municipal Utilities & Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Consultant at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.

4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Redlands Regular Meeting of 07-01-2025
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2 I:\cmo\Agreements\Advanced Integration & Controls Agreement (SCADA On-Call Services) FY25-0089.docx-ms Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation: The compensation for Consultant’s performance of the Services shall not exceed the amount of Six Hundred Seventy-Three Thousand Dollars ($673,000) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Consultant’s performance for the Services shall not exceed the amount of Six Hundred Seventy-Three Thousand Dollars ($673,000) for the first Extended Term; and Six Hundred Seventy-Three Thousand Dollars ($673,000) for the second Extended Term, bringing the total possible amount of compens ation to a not -to-exceed amount of Two Million Nineteen Thousand Dollars ($2,019,000). For the Initial Term and each Extended Term, City shall pay Consultant on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “ B,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by this reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF) , if confirmed with a copy sent contemporaneously by fir st class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Shain Thomas, Vice President
City of Redlands Advance Integration & Controls
35 Cajon Street 9332 Tech Center Drive
P.O. Box 3005 (mailing) Sacramento, CA 95826
Redlands, CA 92373 [email protected]
[email protected] Phone: (916) 644-9500
Phone: (909) 798-7531

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3 I:\cmo\Agreements\Advanced Integration & Controls Agreement (SCADA On-Call Services) FY25-0089.docx-ms ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add suc h assignee or subcontractor as an additional insured to the insurance policies req uired hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property Redlands Regular Meeting of 07-01-2025
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ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application , certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position s pecified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

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8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in s trict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and Redlands Regular Meeting of 07-01-2025
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IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS ADVANCED INTEGRATION &

CONTROLS

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Shain Thomas, Vice President

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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7 I:\cmo\Agreements\Advanced Integration & Controls Agreement (SCADA On-Call Services) FY25-0089.docx-ms EXHIBIT "A"

SCOPE OF SERVICES

24 Hour Emergency Support Services

Consultant shall provide 24-hour emergency support services for the City’s water and wastewater Supervisory Control and Data Acquisition (SCADA) systems and related networking and process control components. Consultant staff assigned to respond to emergency requests and or task orders working directly with the City’s SCADA systems shall be certified International Society of Automation (ISA) professionals. Consultant shall provide continuous, reliable support services including troubleshooting, configuration, and maintenance for both legacy and modern SCADA systems, with work billed on a time and materials basis. 24-hour emergency support services shall include but are not limited to.

• Maintain a 24-hour contact for emergency support services. • Emergency responses shall be within two (2) hours of the initial request for support. • As needed remote and on-site field support services.

Task Order Support Services

For each service request, Consultant will generate a detailed task order and cost estimate for City approval. Cost estimates shall include itemized service level classifications and materials. After completion of each task order, a Customer Service Report will be provided, including a description of services, documentation updates, and recommendations for improvements. When necessary, regular task order meetings will be coordinated to ensure that City stakeholders are fully informed and that services are aligned with the City's needs. Task order requests shall include but are not limited to the following services.

• Consultant shall assign a dedicated project manager to ensure all tasks are managed effectively and communicated promptly.
• Full scale field-based system audits, including cybersecurity reviews and analysis. • Technical reporting, process control narratives and digital file solutions for field manuals and technical data.
• Engineering services, network & telemetry architecture, electrical systems, SCADA applications, PLC programming, field service installations, troubleshooting and repairs. • Software subscriptions, license renewals, including cybersecurity patches and updates. • Provide full scale backups of all passwords, encryption keys and phrases associated with the access of all SCADA components and system operations annually. • Any product or services shall be backed by a 3-year comprehensive warranty from the date of service or installation.

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Provide as needed hardware and equipment support for all components and end point devices associated with the operation and maintenance of the City’s SCADA systems. Including but not limited to.

• Custom fabrication of UL rated Motor Control Centers (MCC) and Electrical Distribution Centers (EDC).
• PLCs, field instrumentation and specialized tools, networking & telemetry and wireless communications products.
• All products and services shall be backed by a 3-year warranty.

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9 I:\cmo\Agreements\Advanced Integration & Controls Agreement (SCADA On-Call Services) FY25-0089.docx-ms EXHIBIT "B"

PRICE AND FEE BID

On-Call Rates

Employee
Classification
Standard
Hourly Rate
Overtime
Hourly Rate
Double-Time
Hourly Rate
Estimating Review $225.00 N/A N/A
Project Management $225.00 N/A N/A
I&C Engineering $225.00 $350.00 $550.00
Automation Engineering $250.00 $375.00 $600.00
Production (In-House) $200.00 $275.00 $450.00
Field Services $225.00 $350.00 $550.00

Hourly Rate Breakdown for On-Call Services Standard Rates: 7:00 AM to 4:00 PM Overtime Rates: 4:00 PM to 7:00 AM Must be pre-authorized by AIC Division Manager.

Double-Time Rates: Hours 12+ Must be pre-authorized by AIC Division Manager.

Saturday Working Hours Billed at Double-Time Rates defined above. A maximum of 8-hours of On-Site time is allowed on Saturday’s – not Including drive time.

Sunday & Holiday Working Hours Billed at three-(3) times the Standard Rate defined above. A maximum of 8-hours On-Site time is allowed on Sunday’s & holidays – not Including drive time.

Airfare, rental equipment, lodging and meals (travel expenses) are billed at cost.

On-Site requests include a 4-hour minimum charge.

• Travel time $150.00 per hour for employee travel to site. • Customer Service Report Will be provided after completion of any On-Site visit or Remote Support.

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10 I:\cmo\Agreements\Advanced Integration & Controls Agreement (SCADA On-Call Services) FY25-0089.docx-ms Task Order Rates

Employee Classification Hourly Rate
Estimating Review $165.00
Project Management $165.00
I&C Engineering $165.00
Automation Engineering $165.00
Production (In-House) $125.00
Field Services $165.00

AIC Task Order rates for Not to Exceed task-based services.

• Hardware & Material Requests Lump sum quotations Include professional services, tax and freight – if applicable.
• Scheduling of work is subject to an approved timeline between the owner, general contractor, electrical contractor, and Advanced Integration & Controls (AIC). • Final retention to be paid within 10-days of project completion. • Terms are Net 30 days on approved credit accounts.

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11 I:\cmo\Agreements\Advanced Integration & Controls Agreement (SCADA On-Call Services) FY25-0089.docx-ms EXHIBIT "C"

WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer , or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

ADVANCED INTEGRATION & CONTROLS

By: Date: ___________________
Shain Thomas, Vice President
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City Council Meeting M. I.

DATE: 07/01/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Individual Council Member Report on Activities for June 2025 from Mayor Pro Tem Shaw (City Clerk Donaldson)
DISCUSSION:

Mayor Pro Tem Shaw has requested to include this report on the agenda for recording purposes. The report does not require City Council approval.

Attachments
Individual Council Member Activity Report June 2025-MPT Shaw Redlands Regular Meeting of 07-01-2025
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June 2025 Council Activities
Mayor Pro Tem Marc Shaw

o Attend State of the City luncheon
o Met with various chair people to discuss roles and responsibilities of Commissions, Boards and Committees
o Met with resident regarding film and media opportunities in town o Participate in Fraud Risk Interview
o Participate in League of California Cities Public Safety Committee Meeting
o Attend Fishing Derby at Ford Park
o Meeting with City Manager to discuss ongoing issues
o Attend Unity in the Community Freedom Awards luncheon o Attend Redlands Police Department Welcome Aboard & Promotion ceremony
o Attend Opening Night festivities at the Redlands Bowl o Attend Juneteenth celebration at Sylvan Park
o Participate in Redlands Police Officers Association charity golf tournament
o Attend League of California Cities Joint Region Meeting in Riverside Redlands Regular Meeting of 07-01-2025
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Redlands City CouncilJuly 1, 2025

Redlands City Council
July 1, 2025