Redlands City Council
September 2, 2025

CITY OF REDLANDS

CITY COUNCIL

A G E N D A
SEPTEMBER 2, 2025

MARIO SAUCEDO
Mayor

MARC SHAW
Mayor Pro Tempore

PAUL BARICH
Council Member

EDDIE TEJEDA
Council Member

DENISE DAVIS
Council Member
***

JEANNE DONALDSON
City Clerk

PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.

City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
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A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

TUESDAY, SEPTEMBER 2, 2025
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us, click on Join a Meeting
Enter the Meeting ID 896 2789 8341, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 896 2789 8341
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.

A. Call City Council Meeting to Order.

B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
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C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
Two Cases.

Rogers, et al. v. City of Redlands, San Bernardino Superior Court, Case No.

CIVSB2126031
a.

Miller & Associates, Inc. v. City of Redlands, San Bernardino Superior Court, Case No.

CIVSB2203755
b.

2. Performance Evaluations of Public Employees – Government Code §54957(b)(1) Position: City Manager
6:00
D. Reconvene City Council Meeting
E. Invocation by Council Member Paul Barich
Pledge of Allegiance by Boy Scout Troop 44
(In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations

1. Redlands Pet Adoption (Redlands Animal Services)

2. Presentation of the Childhood Cancer Awareness Month Proclamation to Stephanie Avila, Executive Director, Childhood Cancer Foundation of So Cal (Mayor Saucedo)

3. Presentation of the California Native American Day Proclamation to Vanessa Brierty, District Director, Office of Assemblymember James C. Ramos (Mayor Saucedo)

4. Presentation of the National Preparedness Month Proclamation to Esther Martinez, Emergency Operations Specialist, Redlands Fire Department and Chief Rich Sessler (Mayor Saucedo)

5. Presentation of the Redlands Football Club Proclamation to Ryan Whiley, Redlands Football Club (Mayor Saucedo)

6. Presentation of the Hispanic Heritage Month Proclamation to Sarai Olivares, Advisor for the MEChA Club at Redlands High School (Mayor Saucedo)

7. Presentation of the Peace Officer Standards and Training (POST) Executive Certificate to Police Chief Rachel Tolber by San Bernardino County POST Regional Training Consultant Dr. Matthew O’Deane (City Manager Duggan)
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H. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve minutes of the regular meeting of July 15, 2025 and minutes of the special meeting of August 11, 2025 (City Clerk Donaldson)

2. Authorize issuance of a proclamation recognizing Childhood Cancer Awareness Month (Mayor Saucedo)

3. Authorize issuance of a proclamation recognizing Hispanic Heritage Month (Mayor Saucedo)

4. Authorize issuance of a proclamation recognizing National Preparedness Month (Mayor Saucedo)

5. Authorize issuance of proclamation recognizing the Redlands Football Club for their contributions to the community and athleticism (Mayor Saucedo)

6. Authorize issuance of a proclamation declaring September 26, 2025 as California Native American Day in the City of Redlands (Mayor Saucedo)

7. Authorize issuance of proclamation celebrating California's 175th Anniversary of Statehood (Mayor Saucedo)

8. Disclosure of Settlement Agreement and General Release - Julie C. Alvarado-Salcido v. City of Redlands; San Bernardino County Superior Court Case No. CIVSB 2218452 (City Attorney Garcia)

9. Approve an Agreement with the County of San Bernardino Registrar of Voters to replace the existing contract for three Secure Ballot Boxes on City property for the purpose of allowing city and county voters to safely deposit official ballots for all elections in San Bernardino County and a determination that approval of this agreement is not subject to environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (City Clerk Donaldson)

10. Adopt Resolution No. 8711 approving Commission Determination No.  66 classifying veterinary clinics with no overnight boarding as a conditionally permitted use within the Neighborhood Convenience Center (C-2) District, and a determination that the proposal is categorically exempt from the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines (City Planner Foote)

11. Adopt Resolution No. 8712 Annexation No. 28 declaring intent to annex territory into Community Facilities District 2004-1 and determine that the proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (City Planner Foote)

12. Adopt Resolution No. 8713 Annexation No. 30 declaring intent to annex territory into Community Recycled Paper
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12. Adopt Resolution No. 8713 Annexation No. 30 declaring intent to annex territory into Community Facilities District 2004-1 and determine that the proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (City Planner Foote)

13. Approve the use of city resources and the request for in-kind support in the amount of $16,505.63 related to the Oktoberfest event hosted by the Redlands Optimist Club on October 4 and October 5, 2025; approve sale and consumption of alcoholic beverages at the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)

14. Approve the use of city resources and the request for in-kind support in the amount of $45,271.82 related to the Believe Walk event hosted by the Stater Bros. Charities on October 4 and 5, 2025, approve temporary street closures related to the event and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)

15. Approve the use of city resources and the request for in-kind support of $900.00 related to the Resident Expo hosted by the Redlands Visitor Center on October 11, 2025; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)

16. Approve the use of city resources and the request for in-kind support in the amount of $7,234.00 related to the Downtown Redlands Artwalk event hosted by the Kid’s Cure’s Foundation on October 19, 2025; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker).

17. Approve the use of city resources and the request for in-kind support in the amount of $14,648.00 related to the Dog Jog event hosted by the Redlands Chamber of Commerce on October 26, 2025; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)

18. Approve two limited-term Building Maintenance Worker (Painter) positions within the Building Maintenance Division for a term not-to-exceed 15 months (Facilities and Community Services Director Crocker)

19. Accept the Department of Homeland Security, Federal Emergency Management Agency 2024 Emergency Management Performance Grant award in the amount of $16,460, and authorize an additional appropriation for the same (Fire Chief Sessler)

20. Approve an Intergovernmental Purchase of Dell Servers from Sidepath for the amount of $81,562 (Management Services/Finance Director Garcia)

21. Grant an electric utility easement to Southern California Edison on a portion of Lot 15 of the Chicago Colony Reservation and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) Recycled Paper
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22. Authorize a Sourcewell purchase from Mobile Modular for a mobile office for use at the Wastewater Treatment Plant for an amount not-to-exceed $123,402.75 (Municipal Utilities and Engineering Director Harris)

23. Approve a Third Amendment to the Professional Services Agreement with Carollo Engineers, Inc. for the Tate Water Treatment Plant Raw Water Influent Pipeline Replacement Project extending the completion time by twelve (12) months to October 18, 2026 (Municipal Utilities and Engineering Director Harris)
J. Communications

1. Discussion and possible action relating to the designation of a voting delegate and alternate(s) to the 2025 League of California Cities Annual Conference scheduled to occur October 8-10, 2025 in Long Beach (Mayor Saucedo)

2. Discussion and possible action relating to the installation of a bench with memorial plaque in front of Caprice Café in memory of Christopher "Chris" Pepino (Council Member Davis)

3. Presentation of a new video series - City of Redlands Core Values (Public Information Officer Baker)
K. New Business

1. Consideration of a Public Works Construction Contract with Tryco General Engineering for the 2025 CIP Sewer Pipeline Replacement Project for an amount not-to-exceed $1,494,516, approve 2025 CIP Sewer Pipeline Replacement Project plans and specifications and determination that the Project is categorically exempt from environmental review pursuant to Section 15302 of the State's Guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

2. Consideration of a Public Works Construction Contract with Garcon Construction, Inc. for the 2025 Citywide Sidewalk and ADA Ramp Replacement Project for an amount not to exceed $529,406.26, approval of a $29,406.26 additional appropriation from the Sidewalk Improvement Reserve Fund, and determination that the Project is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

3. Consideration of a Sole Source Professional Services Agreement with Rincon Consultants, Inc., for a landfill leachate environmental site assessment at the Wastewater Treatment Plant for an amount not-to-exceed $369,750, and determination that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

4. Consideration of a Non-Professional Services Agreement with Synagro-WWT, Inc. for wastewater biosolids hauling and disposal services with an initial one-year term not to exceed $500,000 and options to extend for two additional years for a total potential amount not-to-exceed $1,500,000, and determination that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

5. Consideration of a sole source purchase order modification with Clean Energy to increase the total compensation to an amount not-to-exceed $700,000 for upgrades, parts, and repair services for the City's LNG/CNG fuel island (Facilities and Community Services Director Crocker) L. Individual Council Member Announcements and/or Reports on Activities Recycled Paper
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L. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)

1. Individual Council Member Report on Activities for July and August 2025 from Mayor Pro Tem Shaw (City Clerk Donaldson)
M. Adjournment
The next regular meeting of the City Council will be held on September 16, 2025.

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If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.

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City Council Meeting G. 7.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Presentation of the Peace Officer Standards and Training (POST) Executive Certificate to Police Chief Rachel Tolber by San Bernardino County POST Regional Training Consultant Dr.

Matthew O’Deane (City Manager Duggan)
DISCUSSION:

Redlands Police Department Chief Rachel Tolber has earned her Executive Certificate from the State of California Commission on Peace Officer Standards and Training (POST). At this evening’s meeting, San Bernardino County POST Regional Training Consultant Dr. Matthew O’Deane will present Chief Tolber with her certificate.

Attachments
POST Executive Certificate Requirements
Redlands Regular Meeting of 09-02-25 9 of 1096
Executive Certificate
The Executive Certificate is awarded, as defined in Commission Regulation 1202 to currently employed full-time peace officers of a POST-participating agency who possess or are eligible to possess an Advanced Certificate, have earned a minimum of 60 semester units at an accredited college, served for a period of at least two years as a permanent agency head with their current employing law enforcement agency, and have completed the POST Executive Development Course.

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City Council Meeting I. 1.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve minutes of the regular meeting of July 15, 2025 and minutes of the special meeting of August 11, 2025 (City Clerk Donaldson)
MOTION:

I move to approve the regular meeting minutes of July 15, 2025; and

1. 2. I move to approve the special meeting minutes of August 11, 2025.

Attachments
Regular Meeting Minutes of July 15, 2025
Special Meeting Minutes of August 11, 2025
Redlands Regular Meeting of 09-02-25 11 of 1096

MINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on July 15, 2025 at 5:00 P.M.

Present:  Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tempore
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Janice McConnell, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director

Mayor Saucedo called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.

PUBLIC COMMENT
None forthcoming
CLOSED SESSION
Conference with real property negotiators - Government Code §54956.8 (Municipal Utilities and Engineering Director John Harris)

Property: APN: 0168-371-09-0000
Agency
Negotiators:

Charles M. Duggan, City Manager; John Harris, Municipal Utilities and Engineering Director
Negotiating Party: Erwin Weder; Partner, Palm Run, LLC
Under Negotiation: Terms of payment and price of possible land purchase by City.

Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
Miller & Associates, Inc. v. City of Redlands, San Bernardino Superior Court, Case No.

CIVSB2203755
a.

Coyote Aviation, Inc., et al. v. City of Redlands, et al., San Bernardino County Superior Court, Case No. CIVSB2418252
b.

RECONVENE CITY COUNCIL MEETING
CC_July 15, 2025

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RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Council Member Davis followed by the pledge of allegiance to the American flag.

CLOSED SESSION REPORT
City Attorney Garcia announced that no reportable action was taken during the closed session.

PUBLIC COMMENT
Building Project - Amanda Frye voiced her concerns regarding a construction project near her Redlands residence. She believed that the contractor was in violation of local building codes, and she urged the City to ensure that the safety and well-being of the community are protected.

CONSENT CALENDAR
Minutes
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the regular meeting minutes of July 1, 2025.

Vote: 5 - 0 Passed
Adopt Ordinance No. 2984 Amending City Purchasing Regulations On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously adopted, by roll call vote, Ordinance No. 2984, amending Title 2, Chapter 2.16 of the Redlands Municipal Code relating to City Purchasing and the Disposition of Surplus Personal Property.

Vote: 5 - 0 Passed
Adopt Ordinance No. 2985 Amending Title 18 Zoning Regulations Development Services Director Desatnik reported that Ordinance No. 2985 amending Title 18 (Zoning Regulations) was introduced at the July 1, 2025 City Council meeting and a full presentation was made at that time. The Ordinance would make various text amendments to the Zoning Regulations for the implementation of the 2021-2029 Housing Element's Work Program. As public comment, Andy Hoder said he was confused by some of the terminology used in the ordinance, and he asked for a definition of Low Barrier Navigation Centers. Director Desatnik explained that the term refers to centers that aim to reduce barriers to accessing shelter and services for the homeless population. This approach prioritizes getting individuals into housing as quickly as possible with supportive services and to help them secure permanent housing.

Amanda Frye voiced concerns with the ordinance and said it was confusing and inconsistent throughout.

She claimed that if adopted, Ordinance No. 2985 would breach the CC&Rs of Hilltop Estates, and she requested the item be tabled for further legal review. Director Desatnik clarified that this ordinance was consistent with state law. City Attorney Garcia confirmed that the ordinance had undergone a full legal review, and she pointed out that any concerns related to HOAs, ADUs and CC&Rs were a civil matter.

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On motion of Council Member Eddie Tejeda, seconded by Mayor Mario Saucedo, the City Council unanimously adopted, by roll call vote, Ordinance No. 2985, amending Title 18 (Zoning Regulations) of the Redlands Municipal Code to make text amendments pertaining to: Housing Definitions; Lists of Permitted and Conditionally Permitted Uses; Adopt Development Standards for Low Barrier Navigation Centers; Adopt Development Standards for Farmworker and Agricultural Worker Housing; Adopt Development Standards for Single-Room Occupancy Facilities; Add Chapter 17012 for Urban Lot Splits to Title 17 of the Redlands Municipal Code; Add Article XVI to Chapter 18.156 for Two-Unit Development Projects on Residential Parcels; and Other various text amendments to the Zoning Regulations for Implementation of the 2021-2029 Housing Element's Work Program.

Vote: 5 - 0 Passed
Adopt Ordinance No. 2986 Designate 2025 Fire Hazard Severity Zones On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously adopted, by roll call vote, Ordinance No. 2986, amending Chapter 15.20 of the Redlands Municipal Code to designate the 2025 Fire Hazard Severity Zones as developed by the California Department of Forestry and Fire Protection.

Vote: 5 - 0 Passed
Resolution No. 8706 Declaring Real Property as Surplus Land On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that adoption of Resolution No. 8706 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and adopted Resolution No. 8706, pursuant to Government Code Section 54221 declaring that certain real property (located on the North side of Mentone Ave., South of Mill Creek Rd., East of Amethyst St., and West of Garnet St.; APN: 0168-343-01-0000) is surplus land, authorizing the City Manager, or his designee, to send notices of availability as to the surplus lands.

Vote: 5 - 0 Passed
Resolution No. 8709 Street Vacation No. 198 Wabash Avenue On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that adoption of Resolution No. 8709 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and adopted Resolution No. 8709, approving Street Vacation No. 198, to vacate excess public right-of-way totaling approximately 6,850 square-feet in area, unimproved, and not in use for any public or roadway purposes. The subject portion of right-of-way is located on the west side of Wabash Avenue, approximately 110 feet northerly of East Sunset Drive North, and abutting Assessor's Parcel Numbers 0300-012-09-0000, 0300-012-10-0000, and 0176-481-08-0000.

Vote: 5 - 0 Passed
Resolution No. 8708 Street Vacation No. 199 Domestic Avenue On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City CC_July 15, 2025

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On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that adoption of Resolution No. 8708 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and adopted Resolution No. 8708 for Street Vacation No. 199, to vacate portions of excess right-of-way on Domestic Avenue totaling 8,149 square feet in area, located on the east side of Interstate 210 and approximately 2,400 feet west of Texas Street, adjacent to Assessor’s Parcel Numbers 0167-932-55-0000 and 0167-06-101-0000.

Vote: 5 - 0 Passed
Resolution No. 8705 One-Year Time Extension CRA No. 918 On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously adopted, by roll call vote, Resolution No. 8705 to authorize a one-year time extension to the expiration date of Commission Review and Approval No. 918 for the construction of a 12,585 square-foot supportive housing facility (assisted living for seniors) with 28 beds, and related on-site improvements including driveways, parking lot, landscaping, and lighting on a one-acre property.

The project site is a vacant lot located on the north side of North Place (APN: 0173-011-39-0000), approximately 400 feet east of S. Center Street, in the Residential Suburban (R-S) District.

Vote: 5 - 0 Passed
Final Map for Tract No. 20520
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Final Map for Tract No. 20520 prepared and submitted by Tri Pointe Homes IE-SD, Inc. The project site is located on the east side of Texas Street and approximately 500 feet north of Domestic Avenue.

Vote: 5 - 0 Passed
In-Kind Support Redlands Chamber of Commerce Fashion Community Event On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; authorized the expenditure of city resources, in-kind support, inclusion of commercial vendors, and temporary street closure related to this event; and authorized the temporary closure on 9th Street between Citrus and State Street from 2:00 p.m. to 9:00 p.m. during the event to be held on September 6, 2025.

Vote: 5 - 0 Passed
In-Kind Support Day for Kids Event
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; authorized the expenditure of city resources, in-kind support, and temporary street closure related to this event; and authorized the temporary closure on Clay Street between Brockton Avenue from 6:00 a.m. to 4:00 p.m. during the event to be held on September 20, 2025.

Vote: 5 - 0 Passed
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Ecology Center Agreement for Market Match Program
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the Agreement with Ecology Center is exempt from environmental review in accordance with California Environmental Quality Act Guidelines Section 15301; approved the Agreement for Services with the Ecology Center to participate in their Market Match Program; approved an additional appropriation of $5,882.25; and approved an in-kind service grant match of $4,552.85.

Vote: 5 - 0 Passed
Property & Casualty Insurance Services Broker
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Professional Services Agreement and sole source purchase with Alliant Insurance Services, Inc. as Broker of Record for property and casualty insurance services for an amount not to exceed $66,096.

Vote: 5 - 0 Passed
Service Agreement ClearGov Inc Software Setup
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, a Service Order and Service Agreement with ClearGov Inc (ClearGov) for software setup and a one-year service subscription for an amount not to exceed $105,319.00, with a one-year renewal term option, bringing the total to an amount not to exceed $183,394.00. Single-source procurement is based on an extensive informal evaluation of several vendors by City staff, and because time is of the essence to procure and implement this software.

Vote: 5 - 0 Passed
Resolution No. 8702 Traffic Regulations Adjacent to Sylvan Park On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that adoption of Resolution No. 8702 is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act; and adopted Resolution No. 8702, to establish time-restricted parking zones and no-parking zones on public street segments adjacent to Sylvan Park.

Vote: 5 - 0 Passed
Resolution No. 8704 Five-Year Capital Project Needs Analysis On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that adoption of Resolution No. 8704 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved Resolution No. 8704 adopting the Five-Year Capital Project Needs Analysis for FY 26/27 through FY 30/31.

Vote: 5 - 0 Passed
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Resolution No. 8703 FY 25/26 through FY 29/30 Five-Year Measure I CIP On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that adoption of Resolution No. 8703 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved Resolution No. 8703 to adopt the Fiscal Year 25/26 through Fiscal Year 29/30 Five-Year Measure I Capital Improvement Plan.

Vote: 5 - 0 Passed
Tow Services Agreement
This item was pulled from the agenda to allow staff time to conduct additional research. The matter will be scheduled for a future meeting.

PO Modification Law Enforcement Medical Services
On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, a sole source purchase order modification in the amount of $10,000 with Law Enforcement Medical Services for the remainder of fiscal year 2024-25, for phlebotomy services and sexual assault and homicide examinations. LEMS has nearly exhausted the amount due to increased services and costs. The current purchase order amount is $30,000.

Vote: 5 - 0 Passed

COMMUNICATIONS
Ad Hoc Committee Report for City Commissions, Boards & Committees Mayor Pro Tem Shaw summarized the report put forward by the Ad Hoc Committee relating to City Commissions, Boards and Committees. Appointed to the Committee in April 2025, Mayor Pro Tem Shaw and Council Member Barich met with the Chairpersons for each Commission. The Committee's recommendations provide for consistency across the boards and commissions and include: 1) All Commissions shall use consent agendas to increase meeting efficiency; 2) All Commissions shall use a standard meeting agenda template approved by the City Attorney; 3) All Commissions shall have standard term limits of two four-year terms, with the option for a third four-year term with a four-fifths vote of the City Council, except for the Library Board of Trustees, the Measure T Oversight Committee and the Utility Advisory Commission; 4) For Commissions with Student Commissioners, modify the rule to include both high school sophomores and juniors as eligible to apply.

The Citrus Commission is currently charged with preserving city-owned groves, but it was noted the Commissioners desired to broaden the mission to include preserving privately-owned groves as well.

Council Members briefly considered this but agreed the focus should remain on the City's citrus groves.

The details and findings of each individual Commission are identified as part of the staff report.

As public comment, Patrick Roskam, representing the Redlands Chamber of Commerce, supported the revisions overall but was opposed to reducing the frequency of meetings to only three to four times a year. The Chamber was concerned that limiting meeting frequency could potentially stall projects, delay progress, and inhibit engagement. Mayor Pro Tem Shaw reminded everyone that each commission and board would still have the ability to call a special meeting to address any items that are time-sensitive.

The Ad Hoc Committee will still need to work with staff to finalize changes to the City's Commission, Boards and Committees and prepare amendments to the Redlands Municipal Code to incorporate those changes for consideration by the City Council at a regular meeting in September.

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changes for consideration by the City Council at a regular meeting in September.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously directed staff, by roll call vote, to work with the Ad Hoc Committee to finalize changes to the City's Commission, Boards and Committees as recommended by the City Council and prepare amendments to the Redlands Municipal Code to incorporate those changes for consideration by the City Council at a regular meeting in September.

Vote: 5 - 0 Passed
Lead Labor Negotiator Selection
Assistant City Manager McConnell opened the discussion relating to the selection of a lead labor negotiator for the upcoming labor contract negotiations with the City's bargaining units, including the possible formation of, and appointments to, an Ad Hoc Committee of the City Council to interview and make a recommendation of a lead labor negotiator to the full Council. She provided two options for Council to consider. Option 1 would direct staff to retain Laura Kalty of Liebert Cassidy Whitmore to serve as the City's lead labor negotiator for the upcoming contract negotiations with the City's bargaining units. Option 2 provides for the formation of an Ad Hoc Committee of the City Council for the purpose of interviewing and making a recommendation to the full Council of a lead labor negotiator to represent the City in the upcoming contract negotiations with the City's bargaining units.

As public comment, Steve Rogers pushed for the Council to establish an employee code of conduct and incorporate the code within the Memorandum of Understanding for each of the bargaining units. He was opposed to using an outside firm as the lead labor negotiator and said that Human Resources Director Meteau would make the best candidate to conduct the labor negotiations. Council Members offered their perspectives regarding the two options, and agreed they were not inclined to utilize the services of Laura Kalty but instead favored forming an Ad Hoc Committee to interview and make recommendations to the full Council for a lead labor negotiator.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved the formation of an Ad Hoc Committee of the City Council for the purpose of interviewing and making a recommendation to the full Council of a lead labor negotiator to represent the City in the upcoming contract negotiations with the City's bargaining units; and appointed Mayor Pro Tem Shaw and Council Member Davis to the ad hoc committee.

Vote: 5 - 0 Passed
PUBLIC HEARINGS
Resolution No. 8707 Delinquent Municipal Services Account Report Mayor Saucedo declared the meeting open as a public hearing and called on Management Services/Finance Director Garcia for a review of Resolution No. 8707 approving the Delinquent Municipal Services Account Report and the submittal of the report to the Auditor-Controller of San Bernardino County for lien processing. If these delinquent accounts are not paid by August 04, 2025, they will be included on the 2025-2026 tax roll that staff will submit to the County no later than the final deadline of August 10, 2025. Staff will accept payments on delinquent accounts up until August 4th such that any and all accounts that are brought current as a result will be excluded from the list being sent to the County for recordation. Approval of this resolution will provide for escalated procedures in an attempt to capture $14,270 in lost revenue associated with municipal services rendered. With no further comments or discussion, the Mayor closed the public hearing.

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On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Eddie Tejeda, the City Council unanimously approved, by roll call vote, Resolution No. 8707, approving the Delinquent Municipal Services Account Report and subsequent submittal of this report to the Auditor-Controller of San Bernardino County for recordation of a Special Assessment on the 2025-2026 tax roll against properties resulting from non-payment of certain City of Redlands municipal services accounts.

Vote: 5 - 0 Passed
NEW BUSINESS
SCE Recycled Water Supply Agreement
Municipal Utilities and Engineering Director Harris provided background on the Recycled Water Supply (RW) Agreement with Southern California Edison. Staff began negotiating terms for the RW Agreement in 2022, prior to the end of the initial Agreement term. SCE requested one-year Agreement extensions in May 2023 and May 2024 due to unanticipated staffing issues that delayed the negotiation. The RW Agreement is modeled after the original Agreement, with an initial term of twenty years and provides for the following: 1) Removes language that is no longer applicable, such as language related to construction of facilities; 2) Updates terms and language to comport with current regulations and laws; 3) Simplifies recycled water unit pricing and invoicing; 4) Includes a reasonable annual unit price escalation that more closely aligns the SCE rate with the City's standard recycled water unit price through the RW Agreement term; 5) Reduces the SCE annual "take-or-pay" volume to 1,500 acre-feet, which allows the City to expand its recycled water customer base; 6) Obligates the City to provide recycled water that meets California State Water Resources Control Board Title 22 standards.

There is no fiscal impact associated with this action and revenues generated through this agreement will offset the cost to produce recycled water for use by Southern California Edison. Mayor Saucedo thanked Director Harris and his staff for their diligence throughout the negotiation process, and he was pleased that the revenues generated will offset costs.

On motion of Council Member Paul Barich, seconded by Mayor Mario Saucedo, the City Council unanimously determined, by roll call vote, that approval of a Recycled Water Supply Agreement with Southern California Edison is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the Recycled Water Supply Agreement with Southern California Edison.

Vote: 5 - 0 Passed
Landscape Maintenance Contractual Services
Facilities and Community Services Director Crocker reviewed a Non-Professional Services Agreement with BrightView Landscape Services, Inc. for landscape maintenance contractual services within City parks, medians, Community Facility Districts, Landscape Maintenance Districts, and Hillside Memorial Park Cemetery services for a 4-year term for an amount not to exceed $2,332,174.00. It was noted that staff will continue to perform routine maintenance and provide ongoing oversight. However, this one agreement will allow the City to utilize contracted services on a limited, as-needed basis, for a variety of areas, while also providing more efficiencies. These supplemental services are intended to support, not replace, the City's operations, ensuring consistent standards and enabling City staff to focus on more specialized or higher-priority tasks within City parks, medians, CFDs.

On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Paul Barich, the City CC_July 15, 2025

Redlands Regular Meeting of 09-02-25 19 of 1096
On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that approval of a Non-Professional Services Agreement with BrightView Landscape Services, Inc. for landscape maintenance is exempt from the California Environmental Quality Act pursuant to Section 15301(h) of the CEQA Guidelines; and approved the Non-Professional Services Agreement with BrightView Landscape Services, Inc. for landscape maintenance contractual services within City parks, medians, Community Facility Districts, Landscape Maintenance Districts, and Hillside Memorial Park Cemetery services for a 4-year term for an amount not to exceed $2,332,174.00.

Vote: 5 - 0 Passed
Meritage Homes of California Agreement for Crow's Nest Building Coyazo Park Facilities and Community Services Department Director Crocker reported on an Agreement with Meritage Homes of California, Inc. for the Crow’s Nest Building at Coyazo Park in an amount not to exceed $800,000. Meritage Homes is currently developing Coyazo Park as a public amenity within the Bergamot Specific Plan area. In accordance with the development conditions, the completed park will be dedicated to the City, enhancing recreational infrastructure and increasing parkland inventory for the community. To address longstanding scheduling conflicts and maximize youth sports programming opportunities, the City has requested the inclusion of a “Crow’s Nest” building within the park design.

This facility is intended to support the operations of the Junior All-American Football (JAAF) league, which currently shares limited field space at Martinez Park with youth baseball programs.

As public comment, Steve Rogers worried about a lack of engineering oversight for the project and questioned the timing. He suggested this had the appearance of the City providing a gift of public funds by reimbursing the developer for construction of the Crow's Nest, rather than requiring the developer to pay for it as part of the original project approvals. Director Crocker clarified that the Crow's Nest was not a part of the original plan, and instead was an addition to replace a structure in Martinez Park and move JAAF to the new park. Furthermore, a dedicated facility at Coyazo Park will allow for improved field allocation, reduce inter-league conflicts, and increase the operational needs of the JAAF program. It also reflects the City's ongoing commitment to equitable access to recreational resources for all youth sports participants.

On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that the Agreement between the City of Redlands and Meritage Homes of California, Inc. for the Crow’s Nest Building at Coyazo Park is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the State CEQA Guidelines; and approved the Agreement between the City of Redlands and Meritage Homes of California, Inc. in an amount not to exceed $800,000.

Vote: 5 - 0 Passed
Contract Award Redlands Animal Services Modular Kennel
Facilities and Community Services Director Crocker introduced the Public Works Construction Contract with Abboud Diamond Construction, Inc., for $527,000 for onsite improvements in preparation for the new Redlands Animal Services Modular Kennel. In July 2024, the City Council approved the procurement of the modular kennel building. Prior to the building’s delivery, essential site work must be completed, including the installation of a slab foundation, electrical and plumbing connections, and other necessary site modifications. As public comment, Steve Rogers was concerned that Director Crocker's department could not provide the appropriate engineering oversight, and he said the form of the public works construction contract itself seemed outdated and, in his opinion, did not properly protect the City.

CC_July 15, 2025

Redlands Regular Meeting of 09-02-25 20 of 1096
On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that the project is exempt from environmental review in accordance with Section 15304 of the State's guidelines implementing the California Environmental Quality Act; approved the Public Works Construction Contract with Abboud Diamond Construction, Inc. for the onsite improvements in preparation for the new Redlands Animal Services modular kennel for an amount of $527,000; and approved an additional appropriation in the amount of $579,700.

Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Mayor Saucedo reminded everyone that the two August meetings for City Council were canceled, and he wished everyone a safe and healthy summer, with meetings to resume on September 2.

Mayor Pro Tem Shaw traveled to Kentucky to attend a graduation ceremony.

Council Member Barich had a wonderful day at the 4th of July festivities and invited everyone to come and enjoy tonight's program at the Redlands Bowl, featuring the Navy Band Southwest.

Council Member Tejeda enjoyed the 4th of July parade and events, walked an HOA property with City staff, collected donations at the Bowl, as part of the Common Vision Coalition and the Red Hat program, and he attended the recent Parks and Recreation Commission meeting.

Council Member Davis hosted the "Coffee with your Council Member" at Olive Avenue Market and attended the Esri user event in San Diego, with the hopes of developing better collaboration between the City and Esri.

ADJOURNMENT

There being no further action required the meeting adjourned at 7:20 P.M. The next regular meeting of the City of Redlands City Council will be held on September 2, 2025.

CC_July 15, 2025

Redlands Regular Meeting of 09-02-25 21 of 1096

MINUTES
Special meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on August 11, 2025 at 4:00 P.M.

Present:  Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tempore
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff: Janice McConnell, Assistant City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk

Mayor Saucedo called the special meeting to order at 4:00 P.M. and offered the public an opportunity to provide comment on any subject within the jurisdiction of the City Council, which is not already scheduled on this agenda.

PUBLIC COMMENT
Open Government - Steve Rogers raised questions regarding contractural services between Redlands Iron Works and the City. He said the contractor did not have the appropriate licensure and/or registrations required, and yet he had been paid for services rendered for various Public Works projects for the City. Additionally, Mr. Rogers was concerned with three separate private land development projects where, he claimed, that staff had committed real estate fraud. He thought these examples demonstrated complacency by the City Manager and the City Attorney, and he requested the Council take appropriate actions and remove both City Manager Duggan and City Attorney Garcia from their positions due to what he saw as continued abuse of authority in their duties and responsibilities to the public.

CLOSED SESSION
Performance Evaluations of Public Employees – Government Code §54957(b)(1) Positions: City Manager and City Attorney
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 5:18 P.M.

CLOSED SESSION REPORT
City Attorney Garcia announced the City Council conducted the performance evaluations of the City Manager and the City Attorney during the Closed Session.

ADJOURNMENT
Special CC_August 11, 2025

Redlands Regular Meeting of 09-02-25 22 of 1096

ADJOURNMENT
There being no further action required, the special meeting adjourned at 5:20 P.M.

Special CC_August 11, 2025

Redlands Regular Meeting of 09-02-25 23 of 1096
City Council Meeting I. 2.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation recognizing Childhood Cancer Awareness Month (Mayor Saucedo)
MOTION:

I move to authorize the issuance of a Proclamation recognizing Childhood Cancer Awareness Month.

Attachments
Childhood Cancer Awareness Month 2025
Redlands Regular Meeting of 09-02-25 24 of 1096
Redlands Regular Meeting of 09-02-25 25 of 1096
City Council Meeting I. 3.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation recognizing Hispanic Heritage Month (Mayor Saucedo)
MOTION:

I move to authorize the issuance of a proclamation recognizing Hispanic Heritage Month.

Attachments
Hispanic Heritage Month 2025
Redlands Regular Meeting of 09-02-25 26 of 1096
Redlands Regular Meeting of 09-02-25 27 of 1096
City Council Meeting I. 4.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation recognizing National Preparedness Month (Mayor Saucedo)
MOTION:

I move to authorize the issuance of a Proclamation recognizing National Preparedness Month.

Attachments
National Preparedness Month 2025
Redlands Regular Meeting of 09-02-25 28 of 1096
Redlands Regular Meeting of 09-02-25 29 of 1096
City Council Meeting I. 5.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of proclamation recognizing the Redlands Football Club for their contributions to the community and athleticism (Mayor Saucedo)
MOTION:

I move to authorize issuance of proclamation recognizing the Redlands Football Club.

Attachments
Redlands Football Club
Redlands Regular Meeting of 09-02-25 30 of 1096
Redlands Regular Meeting of 09-02-25 31 of 1096
City Council Meeting I. 6.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring September 26, 2025 as California Native American Day in the City of Redlands (Mayor Saucedo)
MOTION:

I move to authorize the issuance of a Proclamation declaring September 26th as California Native American Day in the City of Redlands.

Attachments
CA Native American Day 2025
Redlands Regular Meeting of 09-02-25 32 of 1096
Redlands Regular Meeting of 09-02-25 33 of 1096
City Council Meeting I. 7.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of proclamation celebrating California's 175th Anniversary of Statehood (Mayor Saucedo)
MOTION:

I move to authorize issuance of a proclamation celebrating California's 175th Anniversary of Statehood.

Attachments
Californias 175th Anniversary of Statehood
Redlands Regular Meeting of 09-02-25 34 of 1096
Redlands Regular Meeting of 09-02-25 35 of 1096
City Council Meeting I. 8.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Disclosure of Settlement Agreement and General Release - Julie C.

Alvarado-Salcido v. City of Redlands; San Bernardino County Superior Court Case No. CIVSB 2218452 (City Attorney Garcia) DISCUSSION:

Attached is a copy of the "Settlement Agreement and General Release," which reflects the terms and conditions for settlement of the above-mentioned litigation as approved by the City Council and City Attorney. In accordance with the City's Municipal Code, and following the spirit of the Brown Act, this matter is on your agenda to notify the public of the settlement negotiated by the City.

SUBMITTED BY:

Yvette M. Abich Garcia, City Attorney
PREPARED BY:

Mayra Shushereba, Administrative Analyst
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Attachments
Settlement Agreement
Redlands Regular Meeting of 09-02-25 36 of 1096
Redlands Regular Meeting of 09-02-25 37 of 1096
Redlands Regular Meeting of 09-02-25 38 of 1096
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Redlands Regular Meeting of 09-02-25 47 of 1096
City Council Meeting I. 9.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve an Agreement with the County of San Bernardino Registrar of Voters to replace the existing contract for three Secure Ballot Boxes on City property for the purpose of allowing city and county voters to safely deposit official ballots for all elections in San Bernardino County and a determination that approval of this agreement is not subject to environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (City Clerk Donaldson) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council determine approval of an Installation and Maintenance Agreement with the County of San Bernardino Registrar of Voters for three Secure Ballot Boxes on City property is not subject to environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; and
I move that the City Council approve the Agreement with the County of San Bernardino Registrar of Voters for the three Secure Ballot Boxes on City property for all elections in San Bernardino County, with an expiration date of June 17, 2035.

RECOMMENDATION:

It is recommended the City Council consider approval of a Ballot Box Installation and Maintenance Agreement between the City of Redlands and the County of San Bernardino Registrar of Voters for three Secure Ballot Boxes on city property for the purpose of allowing city and county voters to safely deposit official ballots, 24/7, for all elections in San Bernardino County. This Agreement replaces the original Ballot Box Agreement set to expire on September 8, Redlands Regular Meeting of 09-02-25 48 of 1096
2025. The ballot boxes are currently installed at City Hall, City Corporate Yard and the Community Center.

DISCUSSION:

On September 1, 2020, and in response to COVID-19, the City Council approved an agreement with the County of San Bernardino Registrar of Voters for the City to install and maintain Secure Ballot Boxes on city property for the purpose of allowing city and county voters the ability to safely deposit official ballots, 24/7, for all elections in San Bernardino County. In readiness for the November 3, 2020, General Election, three Ballot Drop Boxes were installed at City Hall, City Corporate Yard and the Community Center, as shown on the attached location map. The County reimbursed the City $2,000 per ballot box for the installation work performed and for the cost to remove the boxes in the future.

This Agreement with the County replaces the existing ballot box contract, and provides for a new term ending June 17, 2035. The County agrees to make the Ballot Boxes operational on the first day of early voting and securely lock the boxes promptly at 8:00 p.m. on the day of the election to prevent late ballots from being deposited. The Agreement identifies certain other duties and responsibilities the City must meet, including maintenance, monitoring and reporting. The Ballot Boxes measure 32" x 32" x 56" high and are installed at City Hall, City Corporate Yard and the Community Center. The agreed-upon locations represent geographically diverse placements throughout the City for the convenience of voters.

General Elections shall be held in a manner that is accessible, secure and safe while empowering registered voters with alternative methods to exercise their voting rights, including vote-by-mail, in-person voting and enhanced opportunities for voters to drop their ballots in secure ballot boxes. This Agreement advances the City's partnership with the County of San Bernardino Registrar of Voters to make all elections accessible, secure and fair.

ALTERNATIVES:

The existing agreement is set to expire on September 8, 2025.

STRATEGIC PLAN:

Not applicable
Redlands Regular Meeting of 09-02-25 49 of 1096
SUBMITTED BY:

Jeanne Donaldson, City Clerk
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
PREPARED BY:

Jeanne Donaldson, City Clerk
Fiscal Impact
Discussion:

There is no impact on the General Fund. City personnel installed the three ballot drop-off boxes in 2020 and the County reimbursed the City in the amount of $6,000. The reimbursement included the installation and the cost to remove the box in the future, with the maximum reimbursement amount set at $2,000 per dropbox.

Attachments
Agreement with County Registrar of Voters for Ballot Box Install Maintenance 2020 Agreement County Registrar of Voters for Ballot Box Install_Maintenance Ballot Box Location Map
Ballot Box Installation Instructions
Redlands Regular Meeting of 09-02-25 50 of 1096
BOS Standard Contract Page 1 of 24

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY Registrar of Voters
Department Contract Representative Joani Finwall
Telephone Number 909-387-2100
Contractor City of Redlands
Contractor Representative
Telephone Number 909-798-7532
Contract Term Upon full execution through June
17, 2035
Original Contract Amount $6,000
Amendment Amount
Total Contract Amount $6,000
Cost Center 6800001000
Grant Number (if applicable)

TEMPLATE AGREEMENT FOR THE INSTALLATION AND MAINTENANCE OF SECURE BALLOT DROP BOXES – PROPERTY OWNER INSTALLS/COUNTY LOCKS
IT IS HEREBY AGREED AS FOLLOWS:

WHEREAS, San Bernardino County (County) desires to place a secure ballot drop box on City of Redlands (Contractor’s) property located at Redlands City Hall 35 Cajon Street, Redlands, CA, 92373; Redlands City Corporate Yard 1270 West Park Avenue, Redlands, CA, 92373; and Redlands Community Center 111 West Lugonia Avenue, Redlands, CA 92374 for the purpose of allowing city and county voters to deposit official ballots, 24/7, for all elections in San Bernardino County; and
WHEREAS, the County finds Contractor qualified to provide a location for a secure ballot drop box on its property; and
WHEREAS, the County desires that such services be provided by Contractor and Contractor agrees to perform these services as set forth below;
NOW, THEREFORE, the County and Contractor mutually agree to the following terms and conditions:

Contract Number
25-ROV-14
SAP Number
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Revised 1/27/2025 Page 2 of 24
A. DEFINITIONS
A.1 Election – A single election event administered by the County including any absentee and early voting activity associated with the election event. Election shall not mean any follow-on events occurring after the initial election event, including without limitations, run-offs or recall replacement elections. Any follow-on event shall be considered an Election in and of itself.

A.2 Registrar of Voters (ROV) – The San Bernardino County Registrar of Voters is responsible for all aspects of the election process for the County’s residents. The Registrar of Voters administers all local, state and federal elections in the County of San Bernardino, including the management of voting systems, the employment and training of poll workers, election ballot processing, and vote tallying.

A.3 Vote by mail ballot drop box (ballot box) – A secure receptable established by a county or city and county elections official whereby a voted vote by mail ballot may be returned to the elections official from whom it was obtained. (California Elections Code 3025) A.4 Vote by mail ballot drop-off location – A location consisting of a secured vote by mail drop box at which a voted vote by mail ballot may be returned to the elections official from whom it was obtained. (California Elections Code 3025)
B. CONTRACTOR RESPONSIBILITIES
B.1. To install the ballot box in a location on the Contractor’s property agreed upon by the Contractor and the County. Installation instructions for the ballot box are attached hereto as Attachment “1.” B.2. To allow access to the box by voters during any scheduled Countywide consolidated election and during any other election in which voters within the Contractor’s jurisdiction are eligible to vote.

B.3. To maintain the area adjacent to the box by keeping the area in good condition and conduct regular inspections at least once a day during business hours during voting periods and routine maintenance of the area to ensure the public has access to the box.

B.4. To report any damage, tampering or defacement of the box to the County.

B.5. To monitor the status of the box during an election and report any issues to the County.

B.6. To remove and secure mail ballots from the box on an emergency basis only upon direction by County.

B.7. Contractor is receiving the ballot box from County and Contractor is not responsible or liable in any way what-so-ever for the adequacy of the box for its intended purpose or for acts of third parties that may damage to the box, tamper with or spoil of its contents, or any other criminal act of a third party related to the box or its contents.

C. GENERAL CONTRACT REQUIREMENTS
C.1 Recitals
The recitals set forth above are true and correct and incorporated herein by this reference.

C.2 Contract Amendments
Contractor agrees any alterations, variations, modifications, or waivers of the provisions of the Contract, shall be valid only when reduced to writing, executed and attached to the original Contract and approved by the person(s) authorized to do so on behalf of Contractor and County.

Redlands Regular Meeting of 09-02-25 52 of 1096
Revised 1/27/2025 Page 3 of 24
C.3 Contract Assignability
Without the prior written consent of the County, the Contract is not assignable by Contractor either in whole or in part.

C.4 Contract Exclusivity
This is not an exclusive Contract. The County reserves the right to enter into a contract with other contractors for the same or similar services. The County does not guarantee or represent that the Contractor will be permitted to perform any minimum amount of work, or receive compensation other than on a per order basis, under the terms of this Contract.

C.5 Attorney’s Fees and Costs
If any legal action is instituted to enforce any party’s rights hereunder, each party shall bear its own costs and attorney’s fees, regardless of who is the prevailing party. This paragraph shall not apply to those costs and attorney’s fees directly arising from a third-party legal action against a party hereto and payable under Indemnification and Insurance Requirements.

C.6 Background Checks for Contractor Personnel
Contractor shall ensure that its personnel (a) are authorized to work in the jurisdiction in which they are assigned to perform Services; (b) do not use legal or illegal substances in any manner which will impact their ability to provide Services to the County; and (c) are not otherwise disqualified from performing the Services under applicable law. If requested by the County and not in violation of applicable law, Contractor shall conduct a background check, at Contractor’s sole expense, on all its personnel providing Services. If requested by the County, Contractor shall provide the results of the background check of each individual to the County. Such background check shall be in the form generally used by Contractor in its initial hiring of employees or contracting for contractors or, as applicable, during the employment-screening process but must, at a minimum, have been performed within the preceding 12-month period. Contractor personnel who do not meet the County’s hiring criteria, in County’s sole discretion, shall not be assigned to work on County property or Services, and County shall have the right, at its sole option, to refuse access to any Contract personnel to any County facility.

C.7 Change of Address
Contractor shall notify the County in writing of any change in mailing address within ten (10) business days of the change.

C.8 Choice of Law
This Contract shall be governed by and construed according to the laws of the State of California.

C. 9 Compliance with County Policy
In performing the Services and while at any County facilities, Contractor personnel (including subcontractors) shall (a) conduct themselves in a businesslike manner; (b) comply with the policies, procedures, and rules of the County regarding health and safety, and personal, professional and ethical conduct; (c) comply with the finance, accounting, banking, Internet, security, and/or other applicable standards, policies, practices, processes, procedures, and controls of the County; and (d) abide by all laws applicable to the County facilities and the provision of the Services, and all amendments and modifications to each of the documents listed in subsections (b), (c), and (d) (collectively, “County Policies”). County Policies, and additions or modifications thereto, may be communicated orally or in writing to Contractor or Contractor personnel or may be made available to Contractor or Contractor personnel by conspicuous posting at a County facility, electronic posting, or other means generally used by County to disseminate such information to its employees or contractors. Contractor shall be responsible for the promulgation and distribution of County Policies to Contractor personnel to the extent necessary and appropriate.

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of access under this Contract.

C.10 Confidentiality
Contractor shall protect from unauthorized use or disclosure the names and other identifying information concerning persons receiving Services pursuant to this Contract, except for statistical information not identifying any participant. Contractor shall not use or disclose any identifying information for any purpose other than carrying out the Contractor's obligations under this Contract, except as may otherwise be required by law. This provision will remain in force even after the termination of the Contract.

C.11 Primary Point of Contact
Contractor will designate an individual to serve as the primary point of contact for the Contract.

Contractor or designee must respond to County inquiries within two (2) business days. Contractor shall not change the primary contact without written acknowledgement to the County. Contractor will also designate a back-up point of contact in the event the primary contact is not available.

C.12 County Representative
The Registrar of Voters of his/her designee shall represent the County in all matters pertaining to the services to be rendered under this Contract, including termination and assignment of this Contract, and shall be the final authority in all matters pertaining to the Services/Scope of Work by Contractor. If this contract was initially approved by the San Bernardino County Board of Supervisors, then the Board of Supervisors must approve all amendments to this Contract, unless otherwise delegated.

C.13 Damage to County Property
Contractor shall repair, or cause to be repaired, at its own cost, all damages to County vehicles, facilities, buildings or grounds caused by the willful or negligent acts of Contractor or its employees or agents. Such repairs shall be made immediately after Contractor becomes aware of such damage, but in no event later than thirty (30) days after the occurrence.

If the Contractor fails to make timely repairs, the County may make any necessary repairs. The Contractor, as determined by the County, shall repay all costs incurred by the County for such repairs, by cash payment upon demand, or County may deduct such costs from any amounts due to the Contractor from the County, as determined at the County’s sole discretion.

C. 14 Debarment and Suspension
Contractor certifies that neither it nor its principals nor subcontractors is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (See the following United States General Services Administration’s System for Award Management website https://www.sam.gov).

Contractor further certifies that if it or any of its subcontractors are business entities that must be registered with the California Secretary of State, they are registered and in good standing with the Secretary of State.

C.15 Drug and Alcohol Free Workplace
In recognition of individual rights to work in a safe, healthful and productive workplace, as a material condition of this Contract, the Contractor agrees that the Contractor and the Contractor’s employees, while performing service for the County, on County property, or while using County equipment:

C.15.1 Shall not be in any way impaired because of being under the influence of alcohol or an illegal or controlled substance.

C.15.2 Shall not possess an open container of alcohol or consume alcohol or possess or be under the influence of an illegal or controlled substance.

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C.15.3 Shall not sell, offer, or provide alcohol or an illegal or controlled substance to another person, except where Contractor or Contractor’s employee who, as part of the performance of normal job duties and responsibilities, prescribes or administers medically prescribed drugs.

The Contractor shall inform all employees that are performing service for the County on County property, or using County equipment, of the County’s objective of a safe, healthful and productive work place and the prohibition of drug or alcohol use or impairment from same while performing such service for the County.

The County may terminate for default or breach of this Contract and any other Contract the Contractor has with the County, if the Contractor or Contractor’s employees are determined by the County not to be in compliance with the above.

C.16 Duration of Terms
This Contract, and all of its terms and conditions, shall be binding upon and shall inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties, provided no such assignment is in violation of the provisions of this Contract.

C.17 Employment Discrimination
During the term of the Contract, Contractor shall not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or military and veteran status.

Contractor shall comply with Executive Orders 11246, 11375, 11625, 12138, 12432, 12250, 13672, Title VI and Title VII of the Civil Rights Act of 1964, the California Fair Employment and Housing Act and other applicable Federal, State and County laws and regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.

C.18 Environmental Requirements
In accordance with County Policy 11-08, the County prefers to acquire and use products with higher levels of post-consumer recycled content. Environmentally preferable goods and materials must perform satisfactorily and be available at a reasonable price. The County requires Contractor to use recycled paper for any printed or photocopied material created as a result of this Contract. Contractor is also required to use both sides of paper sheets for reports submitted to the County whenever practicable.

To assist the county in meeting the reporting requirements of the California Integrated Waste Management Act of 1989 (AB 939), Contractor must be able to annually report the County’s environmentally preferable purchases. Contractor must also be able to report on environmentally preferable goods and materials used in the provision of their service to the County, utilizing a County approved form.

C.19 Improper Influence
Contractor shall make all reasonable efforts to ensure that no County officer or employee, whose position in the County enables him/her to influence any award of the Contract or any competing offer, shall have any direct or indirect financial interest resulting from the award of the Contract or shall have any relationship to the Contractor or officer or employee of the Contractor.

C.20 Improper Consideration
Contractor shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to, cash, discounts, service, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the County in an attempt to secure favorable treatment regarding this Contract.

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The County, by written notice, may immediately terminate this Contract if it determines that any improper consideration as described in the preceding paragraph was offered to any officer, employee or agent of the County with respect to the proposal and award process. This prohibition shall apply to any amendment, extension or evaluation process once a contract has been awarded.

Contractor shall immediately report any attempt by a County officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from Contractor. The report shall be made to the supervisor or manager charged with supervision of the employee or the County Administrative Office. In the event of a termination under this provision, the County is entitled to pursue any available legal remedies.

C.21 Informal Dispute Resolution
In the event the County determines that service is unsatisfactory, or in the event of any other dispute, claim, question or disagreement arising from or relating to this Contract or breach thereof, the parties hereto shall use their best efforts to settle the dispute, claim, question or disagreement.

To this effect, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties.

C.22 Legality and Severability
The parties’ actions under the Contract shall comply with all applicable laws, rules, regulations, court orders and governmental agency orders. The provisions of this Contract are specifically made severable. If a provision of the Contract is terminated or held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall remain in full effect.

C.23 Licenses, Permits and/or Certifications
Contractor shall ensure that it has all necessary licenses, permits and/or certifications required by the laws of Federal, State, County, and municipal laws, ordinances, rules and regulations. The Contractor shall maintain these licenses, permits and/or certifications in effect for the duration of this Contract. Contractor will notify County immediately of loss or suspension of any such licenses, permits and/or certifications. Failure to maintain a required license, permit and/or certification may result in immediate termination of this Contract.

C.24 Material Misstatement/Misrepresentation
If during the course of the administration of this Contract, the County determines that Contractor has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the County, this Contract may be immediately terminated. If this Contract is terminated according to this provision, the County is entitled to pursue any available legal remedies.

C.25 Mutual Covenants
The parties to this Contract mutually covenant to perform all of their obligations hereunder, to exercise all discretion and rights granted hereunder, and to give all consents in a reasonable manner consistent with the standards of “good faith” and “fair dealing”.

C.26 Nondisclosure
Contractor shall hold as confidential and use reasonable care to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, confidential information that is either: (1) provided by the County to Contractor or an agent of Contractor or otherwise made available to Contractor or Contractor’s agent in connection with this Contract; or, (2) acquired, obtained, or learned by Contractor or an agent of Contractor in the performance of this Contract. For purposes of this provision, confidential information means any data, files, software, information or materials in oral, electronic, tangible or intangible form and however stored, compiled or memorialize and includes, but is not limited to, technology infrastructure, architecture, financial Redlands Regular Meeting of 09-02-25 56 of 1096
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data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data.

C.27 Notice of Delays
Except as otherwise provided herein, when either party has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, that party shall, within twenty-four (24) hours, give notice thereof, including all relevant information with respect thereto, to the other party.

C.28 Ownership of Documents
All documents, data, products, graphics, computer programs and reports prepared by Contractor pursuant to the Contract shall be considered property of the County upon payment for services (and products, if applicable). All such items shall be delivered to County at the completion of work under the Contract, subject to the requirements of Section IV–Term of the Contract. Unless otherwise directed by County, Contractor may retain copies of such items.

C.29 Participation Clause
The County desires that Municipalities, School Districts, and other Tax Districts within the San Bernardino County requiring the same services provided herein may at their option and through the County Purchasing agent, avail themselves of this Contract. Upon notice, in writing, the Contractor agrees to the extension of the terms of a resultant contract with such governmental bodies as though they have been expressly identified in this bid, with the provisions that:

C.29.1 Such governmental body does not have and will not have in force any other contract for like purchases.

C.29.2 Such governmental body does not have under consideration for award any other bids or quotations for like purchases.

Such governmental body shall make purchases directly through and to the Contractor. The County will not be liable for any such purchase made between the Contractor and another governmental body who avails themselves of this contract.

C.30 Air, Water Pollution Control, Safety and Health
Contractor shall comply with all air pollution control, water pollution, safety and health ordinances and statutes, which apply to the work performed pursuant to this Contract.

C.31 Records
Contractor shall maintain all records and books pertaining to the delivery of services under this Contract and demonstrate accountability for contract performance. All records shall be complete and current and comply with all Contract requirements. Failure to maintain acceptable records shall be considered grounds for withholding of payments for invoices submitted and/or termination of the Contract.

All records relating to the Contractor’s personnel, consultants, subcontractors, Services/Scope of Work and expenses pertaining to this Contract shall be kept in a generally acceptable accounting format. Records should include primary source documents. Fiscal records shall be kept in accordance with Generally Accepted Accounting Principles and must account for all funds, tangible assets, revenue and expenditures. Fiscal records must comply with the appropriate Office of Management and Budget (OMB) Circulars, which state the administrative requirements, cost principles and other standards for accountancy.

C.32 Relationship of the Parties
Nothing contained in this Contract shall be construed as creating a joint venture, partnership, or employment arrangement between the Parties hereto, nor shall either Party have the right, power or authority to create an obligation or duty, expressed or implied, on behalf of the other Party hereto.

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C.33 Release of Information
No news releases, advertisements, public announcements or photographs arising out of the Contract or Contractor’s relationship with County may be made or used without prior written approval of the County.

C.34 Representation of the County
In the performance of this Contract, Contractor, its agents and employees, shall act in an independent capacity and not as officers, employees, or agents of the San Bernardino County.

C.35 Strict Performance
Failure by a party to insist upon the strict performance of any of the provisions of this Contract by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Contract thereafter.

C.36 Subcontracting
Contractor shall obtain County’s written consent, which County may withhold in its sole discretion, before entering into Contracts with or otherwise engaging any subcontractors who may supply any part of the Services to County. At County’s request, Contractor shall provide information regarding the subcontractor’s qualifications and a listing of a subcontractor’s key personnel including, if requested by the County, resumes of proposed subcontractor personnel. Contractor shall remain directly responsible to County for its subcontractors and shall indemnify County for the actions or omissions of its subcontractors under the terms and conditions specified in Section G. All approved subcontractors shall be subject to the provisions of this Contract applicable to Contractor Personnel.

For any subcontractor, Contractor shall:

36.1 Be responsible for subcontractor compliance with the Contract and the subcontract terms and conditions; and

36.2 Ensure that the subcontractor follows County’s reporting formats and procedures as specified by County.

36.3 Include in the subcontractor’s subcontract substantially similar terms as are provided in Sections B. Contractor Responsibilities and C. General Contract Requirements.

Upon expiration or termination of this Contract for any reason, County will have the right to enter into direct Contracts with any of the Subcontractors. Contractor agrees that its arrangements with Subcontractors will not prohibit or restrict such Subcontractors from entering into direct Contracts with County.

C. 37 Subpoena
In the event that a subpoena or other legal process commenced by a third party in any way concerning the Goods or Services provided under this Contract is served upon Contractor or County, such party agrees to notify the other party in the most expeditious fashion possible following receipt of such subpoena or other legal process. Contractor and County further agree to cooperate with the other party in any lawful effort by such other party to contest the legal validity of such subpoena or other legal process commenced by a third party as may be reasonably required and at the expense of the party to whom the legal process is directed, except as otherwise provided herein in connection with defense obligations by Contractor for County.

C.38 Termination for Convenience
The County reserves the right to terminate the Contract, for its convenience, with or without cause, with a sixty (60) day written notice of termination in non-election years, or if in an election year, one hundred and twenty (120) days prior to an election. Such termination may include all or part of the services described herein. If Contractor desires to terminate the Contract they shall give Redlands Regular Meeting of 09-02-25 58 of 1096
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the County ample notice and access to remove the drop box. County shall have sixty (60) days from the date Contractor terminates the contract to remove the drop box and restore the property to its original condition. Should County fail to remove the drop box within sixty (60) days, Contractor may remove the box and charge the cost to County. County shall have sixty (60) days from the mailing of the cost notice to reimburse Contractor for the cost of removing the drop box.

If Contractor removes the drop box due to County’s failure to remove the box, Contractor shall not be responsible for any damages to the drop box notwithstanding any other provision in this Contract.

C.39 Time of the Essence
Time is of the essence in performance of this Contract and of each of its provisions.

C.40 Venue
The parties acknowledge and agree that this Contract was entered into and intended to be performed in San Bernardino County, California. The parties agree that the venue of any action or claim brought by any party to this Contract will be the Superior Court of California, San Bernardino County, San Bernardino District. Each party hereby waives any law or rule of the court, which would allow them to request or demand a change of venue. If any action or claim concerning this Contract is brought by any third party and filed in another venue, the parties hereto agree to use their best efforts to obtain a change of venue to the Superior Court of California, San Bernardino County, San Bernardino District.

C.41 Conflict of Interest
Contractor shall make all reasonable efforts to ensure that no conflict of interest exists between its officers, employees, or subcontractors and the County. Contractor shall make a reasonable effort to prevent employees, Contractor, or members of governing bodies from using their positions for purposes that are, or give the appearance of being motivated by a desire for private gain for themselves or others such as those with whom they have family business, or other ties.

Officers, employees, and agents of cities, counties, districts, and other local agencies are subject to applicable conflict of interest codes and state law. In the event the County determines a conflict of interest situation exists, any increase in costs, associated with the conflict of interest situation, may be disallowed by the County and such conflict may constitute grounds for termination of the Contract. This provision shall not be construed to prohibit employment of persons with whom Contractor’s officers, employees, or agents have family, business, or other ties so long as the employment of such persons does not result in increased costs over those associated with the employment of any other equally qualified applicant.

C.42 Former County Administrative Officials
Contractor agrees to provide, or has already provided, information on former San Bernardino County administrative officials (as defined below) who are employed by or represent Contractor.

The information provided includes a list of former County administrative officials who terminated County employment within the last five years and who are now officers, principals, partners, associates or members of the business. The information also includes the employment with or representation of Contractor. For purposes of this provision, “County administrative official” is defined as a member of the Board of Supervisors or such officer’s staff, County Executive Officer or member of such officer’s staff, County department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.

C.43 Disclosure of Criminal and Civil Procedures
The County reserves the right to request the information described herein from the Contractor.

Failure to provide the information may result in a termination of the Contract. The County also reserves the right to obtain the requested information by way of a background check performed by an investigative firm. The Contractor also may be requested to provide information to clarify initial responses. Negative information discovered may result in Contract termination.

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Contractor is required to disclose whether the firm, or any of its partners, principals, members, associates or key employees (as that term is defined herein), within the last ten years, has been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense arising directly or indirectly from the conduct of the firm’s business, or whether the firm, or any of its partners, principals, members, associates or key employees, has within the last ten years, been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense involving financial misconduct or fraud. If the response is affirmative, the Contractor will be asked to describe any such indictments or charges (and the status thereof), convictions and the surrounding circumstances in detail.

In addition, the Contractor is required to disclose whether the firm, or any of its partners, principals, members, associates or key employees, within the last ten years, has been the subject of legal proceedings as defined herein arising directly from the provision of services by the firm or those individuals. “Legal proceedings” means any civil actions filed in a court of competent jurisdiction, or any matters filed by an administrative or regulatory body with jurisdiction over the firm or the individuals. If the response is affirmative, the Contractor will be asked to describe any such legal proceedings (and the status and disposition thereof) and the surrounding circumstances in detail.

For purposes of this provision “key employees” includes any individuals providing direct service to the County. “Key employees” do not include clerical personnel providing service at the firm’s offices or locations.

C.44 Reserved
C.45 Reserved
C.46 Reserved
C.47 Prevailing Wage Laws
By its execution of this Contract, Contractor certifies that it is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq. as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Section 1720 of the California Labor Code states in part: “For purposes of this paragraph, ‘construction’ includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction including, but not limited to, inspection and land surveying work…” If the Services/Scope of Work are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Contractor’s principal place of business and at the project site. Contractor will also adhere to any other applicable requirements, including but not limited to, those regarding the employment of apprentices, travel and subsistence pay, retention and inspection of payroll records, workers compensation and forfeiture of penalties prescribed in the Labor Code for violations. Contractor shall defend, indemnify and hold the County, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with Prevailing Wage Laws. See Attachment A, which is attached and incorporated by reference, for additional information regarding Prevailing Wage Laws. Contractor shall comply with all applicable terms and conditions in Attachment A. The applicable general prevailing wage determinations are on file with the County and are available to any interested party on request.

Contractor shall post a copy of the applicable prevailing wage determinations at the job site.

C.48 Reserved
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C. 49 Reserved
C.50 Reserved
C.51 Reserved
D. TERM OF CONTRACT
This Contract is effective upon full execution and expires June 17, 2035, but may be terminated earlier in accordance with provisions of this Contract. The Contract term may be extended for two additional five-year period under the same terms and conditions of the original Contract by mutual agreement of the parties.

E. COUNTY RESPONSIBILITIES
E.1. To provide the ballot box at County expense and reimburse Contractor for the cost to install and remove the ballot box. Reimbursement shall not exceed $6,000.

E.2. To timely notify the Contractor of any elections to be conducted where the box will need to be available.

E.3. To service the box by removing the ballots as required by County and State requirements during an election period.

E.4. To maintain, repair or replace the box as needed.

E.5. To promptly respond to any reported problems or incidents related to the box.

E.6. To unlock the box at the start of regular Contractor business hours twenty-nine (29) days before the day of an election to allow voters to return their voted mail ballots by depositing the ballots into the box.

E.7. To securely lock the box promptly at 8:00 p.m. on the day of an election to prevent late ballots from being deposited.

E.8. To install and maintain wireless cameras in a County-identified area at each Registrar of Voters’ drop-box location across the county. The specifications of the wireless camera shall be at the discretion of the County. Maintenance is defined as ensuring operability of the camera. Removal and/or reinstallation of the camera shall be at the County’s discretion. To maintain the area adjacent to the box by keeping the area in good condition and conduct regular inspections at least once a day during business hours during voting periods and performing routine maintenance of the area to ensure the camera has line of sight to the ballot drop box.

F. FISCAL PROVISIONS
F.1 The maximum amount of reimbursement under this Contract shall not exceed $6,000. The consideration to be paid to Contractor, as provided herein, shall be in full payment for all Contractor’s services and expenses incurred in the performance hereof, including travel and per diem.

F.2 Contractor shall submit an invoice (in a format acceptable to County) to County within 30 days of the completion of the installation of the ballot box. The County shall make a payment to Contractor within sixty (60) working days after receipt of invoice or the resolution of any billing dispute.

Reimbursement for the cost to install the ballot box shall be the only payment from County to Contractor under this Contract.

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F.3 Contractor shall accept all payments from County via electronic funds transfer (EFT) directly deposited into the Contractor’s designated checking or other bank account. Contractor shall promptly comply with directions and accurately complete forms provided by County required to process EFT payments.

F.4 County is exempt from Federal excise taxes and no payment shall be made for any personal property taxes levied on Contractor or on any taxes levied on employee wages. The County shall only pay for any State or local sales or use taxes on the services rendered or equipment and/or parts supplied to the County pursuant to the Contract.

G. INDEMNIFICATION AND INSURANCE REQUIREMENTS
G.1. Indemnification
Contractor agrees to indemnify, defend (with counsel approved by County) and hold harmless the County and its officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability resulting from the Contractor’s negligent acts or omissions which arise from the Contractor’s performance of its obligations under this Contract.

County agrees to indemnify, defend (with counsel approved by Contractor), and hold harmless the Contractor and its officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability resulting from the County’s negligent acts or omissions which arise from the County’s performance of its obligations under this Contract.

In the event the County and/or the Contractor is found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under the Contract, the County and/or Contractor shall indemnify the other to the extent of its comparative fault.

Furthermore, if the County or Contractor attempts to seek recovery from the other for Workers’ Compensation benefits paid to an employee, the County and Contractor agree that any alleged negligence of the employee shall not be construed against the employer of that employee.

This section 4 survives the termination or expiration of this Contract.

G.2. Self-Insurance
If both County and Contractor are authorized self-insured public entities for purposes of Professional Liability, General Liability, Automobile Liability and Workers’ Compensation and warrant that through their respective programs of self-insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this agreement, then that shall suffice for coverage and meet the insurance requirements for this Contract.

G.3. Additional Insured
All policies, except for Worker’s Compensation, Errors and Omissions and Professional Liability policies shall contain additional endorsements naming the County and its officers, employees, agents and volunteers as additional named insured with respect to liabilities arising out of the performance of services hereunder. The additional insured endorsements shall not limit the scope of coverage for the County to vicarious liability but shall allow coverage for the County to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85.

G.4. Waiver of Subrogation Rights
The Contractor shall require the carriers of required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors and subcontractors.

All general or auto liability insurance coverage provided shall not prohibit the Contractor and Contractor’s employees or agents from waiving the right of subrogation prior to a loss or claim.

The Contractor hereby waives all rights of subrogation against the County.

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G.5. Policies Primary and Non-Contributory
All policies required herein are to be primary and non-contributory with any insurance or selfinsurance programs carried or administered by the County.

G.6. Severability of Interests
The Contractor agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between the Contractor and the County or between the County and any other insured or additional insured under the policy.

G.7. Proof of Coverage
The Contractor shall furnish Certificates of Insurance to the County Department administering the Contract evidencing the insurance coverage at the time the Contract is executed, additional endorsements, as required shall be provided prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the Department, and Contractor shall maintain such insurance from the time Contractor commences performance of services hereunder until the completion of such services. Within fifteen (15) days of the commencement of this contract, the Contractor shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

G.8. Acceptability of Insurance Carrier
Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best” Insurance Guide rating of “A- VII”.

G.9. Deductibles and Self-Insured Retention
Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management.

G.10. Failure to Procure Coverage
In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the County has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the County will be promptly reimbursed by the Contractor or County payments to the Contractor will be reduced to pay for County purchased insurance.

G.11. Insurance Review
Insurance requirements are subject to periodic review by the County. The Director of Risk Management or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County. In addition, if the Department of Risk Management determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director of Risk Management or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County’s risk.

Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. Contractor agrees to execute any such amendment within thirty (30) days of receipt.

Any failure, actual or alleged, on the part of the County to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the County.

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G.12. The Contractor agrees to provide insurance set forth in accordance with the requirements herein.

If the Contractor uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, the Contractor agrees to amend, supplement or endorse the existing coverage to do so.

Without in anyway affecting the indemnity herein provided and in addition thereto, the Contractor shall secure and maintain throughout the contract term the following types of insurance with limits as shown:

G.12.1 Workers’ Compensation/Employer’s Liability – A program of Workers’ Compensation insurance or a state-approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer’s Liability with $250,000 limits covering all persons including volunteers providing services on behalf of the Contractor and all risks to such persons under this contract.

If Contractor has no employees, it may certify or warrant to the County that it does not currently have any employees or individuals who are defined as “employees” under the Labor Code and the requirement for Workers’ Compensation coverage will be waived by the County’s Director of Risk Management.

With respect to Contractors that are non-profit corporations organized under California or Federal law, volunteers for such entities are required to be covered by Workers’ Compensation insurance.

G.12.2 Commercial/General Liability Insurance – The Contractor shall carry General Liability Insurance covering all operations performed by or on behalf of the Contractor providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include:
a. Premises operations and mobile equipment.
b. Products and completed operations.
c. Broad form property damage (including completed operations). d. Explosion, collapse and underground hazards.
e. Personal injury.
f. Contractual liability.
g. $2,000,000 general aggregate limit.

G.12.3 Automobile Liability Insurance – Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non-owned automobiles or symbol 1 (any auto). The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage per occurrence.

If the Contractor is transporting one or more non-employee passengers in performance of contract services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence.

If the Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.

G.12.4 Umbrella Liability Insurance – An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a “dropdown” provision providing primary Redlands Regular Meeting of 09-02-25 64 of 1096
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coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability.

H. RESERVED
I. CORRECTION OF PERFORMANCE DEFICIENCIES
I.1 Failure by Contractor to comply with any of the provisions, covenants, requirements or conditions of this Contract shall be a material breach of this Contract.

I.2 In the event of a non-cured breach, County may, at its sole discretion and in addition to any other remedies available by law, in equity, or otherwise specified in this Contract:
a. Afford Contractor thereafter a time period within which to cure the breach, which period shall be established at the sole discretion of County; and/or b. Discontinue reimbursement to Contractor for and during the period in which Contractor is in breach, which reimbursement shall not be entitled to later recovery; and/or c. Withhold funds pending duration of the breach; and/or d. Offset against any monies billed by Contractor but unpaid by County those monies disallowed pursuant to Item “b” of this paragraph; and/or
e. Terminate this Contract immediately and be relieved of the payment of any consideration to Contractor. In the event of such termination, the County may proceed with the work in any manner deemed proper by the County. The cost to the County shall be deducted from any sum due to the Contractor under this Contract and the balance, if any, shall be paid by the Contractor upon demand.

J. NOTICES
All written notices provided for in this Contract or which either party desires to give to the other shall be deemed fully given, when made in writing and either served personally, or by facsimile, or deposited in the United States mail, postage prepaid, and addressed to the other party as follows:

San Bernardino County
Registrar of Voters
777 E. Rialto Avenue
San Bernardino, CA 92415
City of Redlands
City Clerk
35 Cajon Street
Mailing: PO Box 3005
Redlands, CA 92373
Notice shall be deemed communicated two (2) County working days from the time of mailing if mailed as provided in this paragraph.

K. ENTIRE AGREEMENT
This Contract, including all Exhibits and other attachments, which are attached hereto and incorporated by reference, and other documents incorporated herein, represents the final, complete and exclusive agreement between the parties hereto. Any prior agreement, promises, negotiations or representations relating to the subject matter of this Contract not expressly set forth herein are of no force or effect. This Contract is executed without reliance upon any promise, warranty or representation by any party or any representative of any party other than those expressly contained herein. Each party has carefully read this Contract and signs the same of its own free will.

L. ELECTRONIC SIGNATURES
This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other mail transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Agreement upon request.

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IN WITNESS WHEREOF, San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department Jolena Grider, Deputy County Counsel
Date Date Date

SAN BERNARDINO COUNTY
(Print or type name of corporation, company, contractor, etc.) BY
(Authorized signature - sign in blue ink)
Dated: Name
(Print or type name of person signing contract)
Title
(Print or Type)
Dated:

Address
for
6/12/2025
City of Redlands
35 Cajon Street
Redlands, CA 92373
ATTEST:
________________________________________
Jeanne Donaldson, City Clerk
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ATTACHMENT A

PREVAILING WAGE REQUIREMENTS
A. All or a portion of the Scope of Work in the Contract requires the payment of prevailing wages and compliance with the following requirements:

1. Determination of Prevailing Rates:

Pursuant to Labor Code sections 1770, et seq., the County has obtained from the Director of the Department of Industrial Relations (DIR) pursuant to the California Labor Code, the general prevailing rates of per diem wages and the prevailing rates for holiday and overtime work in the locality in which the Scope of Work is to be performed. Copies of said rates are on file with the County, will be made available for inspection during regular business hours, may be included elsewhere in the specifications for the Scope of Work, and are also available online at www.dir.ca.gov. The wage rate for any classification not listed, but which may be required to execute the Scope of Work, shall be commensurate and in accord with specified rates for similar or comparable classifications for those performing similar or comparable duties. In accordance with Labor Code section 1773.2, the Contractor shall post, at appropriate and conspicuous locations on the job site, a schedule showing all applicable prevailing wage rates and shall comply with the requirements of Labor Code sections 1773, et seq.

2. Payment of Prevailing Rates
Each worker of the Contractor, or any subcontractor, engaged in the Scope of Work, shall be paid not less than the general prevailing wage rate, regardless of any contractual relationship which may be alleged to exist between the Contractor or any subcontractor, and such worker.

3. Prevailing Rate Penalty
The Contractor shall, as a penalty, forfeit two hundred dollars ($200.00) to the County for each calendar day or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of the DIR for such work or craft in which such worker is employed by the Contractor or by any subcontractor in connection with the Scope of Work. Pursuant to California Labor Code section 1775, the difference between such prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate, shall be paid to each worker by the Contractor.

4. Ineligible Contractors:

Pursuant to the provisions of Labor Code section 1777.1, the Labor Commissioner publishes and distributes a list of contractors ineligible to perform work as a contractor or subcontractor on a public works project. This list of debarred contractors is available from the DIR website at http://www.dir.ca.gov/Public-Works/PublicWorks.html.

Any contract entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the County. The Contractor shall be responsible for the payment of wages to workers as a debarred subcontractor who has been allowed to work on the Scope of Work.

5. Payroll Records:
a. Pursuant to California Labor Code section 1776, the Contractor and each subcontractor, shall keep accurate certified payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by them in connection with the Scope of Work.

The payroll records enumerated herein shall be verified by a written declaration made under penalty of perjury that the information contained in the payroll record is true and correct and that the Contractor or subcontractor has complied with the requirements of the California Labor Code sections 1771, 1811, and 1815 for any Scope of Work performed by his or her employees. The payroll records shall be available for inspection at all reasonable hours at the principal office of the Contractor on the following basis:
i. A certified copy of an employee's payroll record shall be made available for inspection or furnished to such employee or his/her authorized representative on request; ii. A certified copy of all payroll records shall be made available for inspection or furnished upon request to the County, the Division of Labor Standards Enforcement of the DIR; iii. A certified copy of payroll records shall be made available upon request to the public for inspection or copies thereof made; provided, however, that a request by the public shall be made through either the County or the Division of Labor Standards Enforcement. If the requested payroll records have not been previously provided to the County or the Division of Labor Standards Enforcement, the requesting party shall, prior to being provided the records, reimburse the cost of preparation by the Contractor, subcontractor and the entity through which the request was made; the public shall not be given access to such records at the principal office of the Contractor; Redlands Regular Meeting of 09-02-25 67 of 1096
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iv. The Contractor shall file a certified copy of the payroll records with the entity that requested such records within ten (10) days after receipt of a written request; and v. Copies provided to the public, by the County or the Division of Labor Standards Enforcement shall be marked or obliterated in such a manner as to prevent disclosure of an individual's name, address and social security number. The name and address of the Contractor or any subcontractor, performing a part of the Scope of Work shall not be marked or obliterated. The Contractor shall inform the County of the location of payroll records, including the street address, city and county and shall, within five (5) working days, provide a notice of a change of location and address. b. The Contractor shall have ten (10) days from receipt of the written notice specifying in what respects the Contractor must comply with the above requirements. In the event Contractor does not comply with the requirements of this section within the ten (10) day period, the Contractor shall, as a penalty to the County, forfeit one-hundred dollars ($100.00) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Labor Standards Enforcement, such penalty shall be withheld from any portion of the payments then due or to become due to the Contractor.

6. Limits on Hours of Work:

Pursuant to California Labor Code section 1810, eight (8) hours of labor shall constitute a legal day's work.

Pursuant to California Labor Code section 1811, the time of service of any worker employed at any time by the Contractor or by a subcontractor, upon the Scope of Work or upon any part of the Scope of Work, is limited and restricted to eight (8) hours during any one calendar day and forty (40) hours during any one calendar week, except as provided for under Labor Code section 1815. Notwithstanding the foregoing provisions, work performed by employees of Contractor or any subcontractor, in excess of eight (8) hours per day and forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day at not less than one and one-half (1½) times the basic rate of pay.

7. Penalty for Excess Hours:

The Contractor shall pay to the County a penalty of twenty-five dollars ($25.00) for each worker employed on the Scope of Work by the Contractor or any subcontractor, for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any calendar day and forty (40) hours in any one calendar week, in violation of the provisions of the California Labor Code, unless compensation to the worker so employed by the Contractor is not less than one and one-half (1½) times the basic rate of pay for all hours worked in excess of eight (8) hours per day.

8. Senate Bill 854 (Chapter 28, Statutes of 2014) and Senate Bill 96 (Chapter 28, Statutes of 2017) Requirements:
a. Contractor shall comply with Senate Bill 854 and Senate Bill 96. The requirements include, but are not limited to, the following:
i. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the DIR pursuant to Labor Code section 1725.5, with limited exceptions from this requirements for bid purposes only as allowed under Labor Code section 1771.1(a). ii. No contractor or subcontractor may be awarded a contract for public work or perform work on a public works project unless registered with the DIR pursuant to Labor Code section 1725.5. iii. This project is subject to compliance monitoring and enforcement by the DIR. iv. As required by the DIR, Contractor is required to post job site notices, as prescribed by regulation, regarding compliance monitoring and enforcement by the DIR. v. Contractors and all subcontractors must submit certified payroll records online to the Labor Commissioner for all public works projects.
1) The certified payroll must be submitted at least monthly to the Labor Commissioner. 2) The County reserves the right to require Contractor and all subcontractors to submit certified payroll records more frequently than monthly to the Labor Commissioner. 3) The certified payroll records must be in a format prescribed by the Labor Commissioner. vi. Registration with the DIR and the submission of certified payroll records to the Labor Commissioner are not required if the public works project is $25,000 or less when the project is for construction, alteration, demolition, installation or repair work, or if the public works project is $15,000 or less when the project is for maintenance work.
b. Labor Code section 1725.5 states the following:
“A contractor shall be registered pursuant to this section to be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any public work contract that is subject to the requirements of this chapter. For the purposes of this section, “contractor” includes a subcontractor as defined by Section 1722.1.

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(a) To qualify for registration under this section, a contractor shall do all of the following:
(1) (A) Register with the Department of Industrial Relations in the manner prescribed by the department and pay an initial nonrefundable application fee of four hundred dollars ($400) to qualify for registration under this section and an annual renewal fee on or before July 1 of each year thereafter. The annual renewal fee shall be in a uniform amount set by the Director of Industrial Relations, and the initial registration and renewal fees may be adjusted no more than annually by the director to support the costs specified in Section 1771.3.
(B) Beginning June 1, 2019, a contractor may register or renew according to this subdivision in annual increments up to three years from the date of registration. Contractors who wish to do so will be required to prepay the applicable nonrefundable application or renewal fees to qualify for the number of years for which they wish to preregister.
(2) Provide evidence, disclosures, or releases as are necessary to establish all of the following:
(A) Workers' compensation coverage that meets the requirements of Division 4 (commencing with Section 3200) and includes sufficient coverage for any worker whom the contractor employs to perform work that is subject to prevailing wage requirements other than a contractor who is separately registered under this section. Coverage may be evidenced by a current and valid certificate of workers' compensation insurance or certification of self-insurance required under Section 7125 of the Business and Professions Code. (B) If applicable, the contractor is licensed in accordance with Chapter 9 (commencing with Section 7000) of the Business and Professions Code.
(C) The contractor does not have any delinquent liability to an employee or the state for any assessment of back wages or related damages, interest, fines, or penalties pursuant to any final judgment, order, or determination by a court or any federal, state, or local administrative agency, including a confirmed arbitration award. However, for purposes of this paragraph, the contractor shall not be disqualified for any judgment, order, or determination that is under appeal, provided that the contractor has secured the payment of any amount eventually found due through a bond or other appropriate means. (D) The contractor is not currently debarred under Section 1777.1 or under any other federal or state law providing for the debarment of contractors from public works. (E) The contractor has not bid on a public works contract, been listed in a bid proposal, or engaged in the performance of a contract for public works without being lawfully registered in accordance with this section, within the preceding 12 months or since the effective date of the requirements set forth in subdivision (e), whichever is earlier. If a contractor is found to be in violation of the requirements of this paragraph, the period of disqualification shall be waived if both of the following are true:
(i) The contractor has not previously been found to be in violation of the requirements of this paragraph within the preceding 12 months.
(ii) The contractor pays an additional nonrefundable penalty registration fee of two thousand dollars ($2,000).
(b) Fees received pursuant to this section shall be deposited in the State Public Works Enforcement Fund established by Section 1771.3 and shall be used only for the purposes specified in that section. (c) A contractor who fails to pay the renewal fee required under paragraph (1) of subdivision (a) on or before the expiration of any prior period of registration shall be prohibited from bidding on or engaging in the performance of any contract for public work until once again registered pursuant to this section. If the failure to pay the renewal fee was inadvertent, the contractor may renew its registration retroactively by paying an additional nonrefundable penalty renewal fee equal to the amount of the renewal fee within 90 days of the due date of the renewal fee.
(d) If, after a body awarding a contract accepts the contractor's bid or awards the contract, the work covered by the bid or contract is determined to be a public work to which Section 1771 applies, either as the result of a determination by the director pursuant to Section 1773.5 or a court decision, the requirements of this section shall not apply, subject to the following requirements:
(1) The body that awarded the contract failed, in the bid specification or in the contract documents, to identify as a public work that portion of the work that the determination or decision subsequently classifies as a public work.
(2) Within 20 days following service of notice on the awarding body of a determination by the Director of Industrial Relations pursuant to Section 1773.5 or a decision by a court that the contract was for public work as defined in this chapter, the contractor and any subcontractors are registered under this section or are replaced by a contractor or subcontractors who are registered under this section.

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(3) The requirements of this section shall apply prospectively only to any subsequent bid, bid proposal, contract, or work performed after the awarding body is served with notice of the determination or decision referred to in paragraph (2).
(e) The requirements of this section shall apply to any bid proposal submitted on or after March 1, 2015, to any contract for public work, as defined in this chapter, executed on or after April 1, 2015, and to any work performed under a contract for public work on or after January 1, 2018, regardless of when the contract for public work was executed.
(f) This section does not apply to work performed on a public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work.”
c. Labor Code section 1771.1 states the following:
“(a) A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
(b) Notice of the requirement described in subdivision (a) shall be included in all bid invitations and public works contracts, and a bid shall not be accepted nor any contract or subcontract entered into without proof of the contractor or subcontractor's current registration to perform public work pursuant to Section 1725.5. (c) An inadvertent error in listing a subcontractor who is not registered pursuant to Section 1725.5 in a bid proposal shall not be grounds for filing a bid protest or grounds for considering the bid nonresponsive, provided that any of the following apply:
(1) The subcontractor is registered prior to the bid opening. (2) Within 24 hours after the bid opening, the subcontractor is registered and has paid the penalty registration fee specified in subparagraph (E) of paragraph (2) of subdivision (a) of Section 1725.5. (3) The subcontractor is replaced by another registered subcontractor pursuant to Section 4107 of the Public Contract Code.
(d) Failure by a subcontractor to be registered to perform public work as required by subdivision (a) shall be grounds under Section 4107 of the Public Contract Code for the contractor, with the consent of the awarding authority, to substitute a subcontractor who is registered to perform public work pursuant to Section 1725.5 in place of the unregistered subcontractor. (e) The department shall maintain on its Internet Web site a list of contractors who are currently registered to perform public work pursuant to Section 1725.5.
(f) A contract entered into with any contractor or subcontractor in violation of subdivision (a) shall be subject to cancellation, provided that a contract for public work shall not be unlawful, void, or voidable solely due to the failure of the awarding body, contractor, or any subcontractor to comply with the requirements of Section 1725.5 or this section.
(g) If the Labor Commissioner or his or her designee determines that a contractor or subcontractor engaged in the performance of any public work contract without having been registered in accordance with this section, the contractor or subcontractor shall forfeit, as a civil penalty to the state, one hundred dollars ($100) for each day of work performed in violation of the registration requirement, not to exceed an aggregate penalty of eight thousand dollars ($8,000) in addition to any penalty registration fee assessed pursuant to clause (ii) of subparagraph (E) of paragraph (2) of subdivision (a) of Section 1725.5. (h)(1) In addition to, or in lieu of, any other penalty or sanction authorized pursuant to this chapter, a higher tiered public works contractor or subcontractor who is found to have entered into a subcontract with an unregistered lower tier subcontractor to perform any public work in violation of the requirements of Section 1725.5 or this section shall be subject to forfeiture, as a civil penalty to the state, of one hundred dollars ($100) for each day the unregistered lower tier subcontractor performs work in violation of the registration requirement, not to exceed an aggregate penalty of ten thousand dollars ($10,000). (2) The Labor Commissioner shall use the same standards specified in subparagraph (A) of paragraph (2) of subdivision (a) of Section 1775 when determining the severity of the violation and what penalty to assess, and may waive the penalty for a first time violation that was unintentional and did not hinder the Labor Commissioner’s ability to monitor and enforce compliance with the requirements of this chapter. (3) A higher tiered public works contractor or subcontractor shall not be liable for penalties assessed pursuant to paragraph (1) if the lower tier subcontractor’s performance is in violation of the requirements of Section 1725.5 due to the revocation of a previously approved registration.

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(4) A subcontractor shall not be liable for any penalties assessed against a higher tiered public works contractor or subcontractor pursuant to paragraph (1). A higher tiered public works contractor or subcontractor may not require a lower tiered subcontractor to indemnity or otherwise be liable for any penalties pursuant to paragraph (1).
(i) The Labor Commissioner or his or her designee shall issue a civil wage and penalty assessment, in accordance with the provisions of Section 1741, upon determination of penalties pursuant to subdivision (g) and subparagraph (B) of paragraph (1) of subdivision (h). Review of a civil wage and penalty assessment issued under this subdivision may be requested in accordance with the provisions of Section 1742. The regulations of the Director of Industrial Relations, which govern proceedings for review of civil wage and penalty assessments and the withholding of contract payments under Article 1 (commencing with Section 1720) and Article 2 (commencing with Section 1770), shall apply. (j)(1) Where a contractor or subcontractor engages in the performance of any public work contract without having been registered in violation of the requirements of Section 1725.5 or this section, the Labor Commissioner shall issue and serve a stop order prohibiting the use of the unregistered contractor or the unregistered subcontractor on all public works until the unregistered contractor or unregistered subcontractor is registered. The stop order shall not apply to work by registered contractors or subcontractors on the public work.
(2) A stop order may be personally served upon the contractor or subcontractor by either of the following methods:
(A) Manual delivery of the order to the contractor or subcontractor personally. (B) Leaving signed copies of the order with the person who is apparently in charge at the site of the public work and by thereafter mailing copies of the order by first class mail, postage prepaid to the contractor or subcontractor at one of the following:
(i) The address of the contractor or subcontractor on file with either the Secretary of State or the Contractors’ State License Board.
(ii) If the contractor or subcontractor has no address on file with the Secretary of State or the Contractors’ State License Board, the address of the site of the public work. (3) The stop order shall be effective immediately upon service and shall be subject to appeal by the party contracting with the unregistered contractor or subcontractor, by the unregistered contractor or subcontractor, or both. The appeal, hearing, and any further review of the hearing decision shall be governed by the procedures, time limits, and other requirements specified in subdivision (a) of Section 238.1.
(4) Any employee of an unregistered contractor or subcontractor who is affected by a work stoppage ordered by the commissioner pursuant to this subdivision shall be paid at his or her regular hourly prevailing wage rate by that employer for any hours the employee would have worked but for the work stoppage, not to exceed 10 days.
(k) Failure of a contractor or subcontractor, owner, director, officer, or managing agent of the contractor or subcontractor to observe a stop order issued and served upon him or her pursuant to subdivision (j) is guilty of a misdemeanor punishable by imprisonment in county jail not exceeding 60 days or by a fine not exceeding ten thousand dollars ($10,000), or both.
(l) This section shall apply to any bid proposal submitted on or after March 1, 2015, and any contract for public work entered into on or after April 1, 2015. This section shall also apply to the performance of any public work, as defined in this chapter, on or after January 1, 2018, regardless of when the contract for public work was entered.
(m) Penalties received pursuant to this section shall be deposited in the State Public Works Enforcement Fund established by Section 1771.3 and shall be used only for the purposes specified in that section. (n) This section shall not apply to work performed on a public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work.”
d. Labor Code section 1771.4 states the following:
“a) All of the following are applicable to all public works projects that are otherwise subject to the requirements of this chapter:
(1) The call for bids and contract documents shall specify that the project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. (2) The awarding body shall post or require the prime contractor to post job site notices, as prescribed by regulation.
(3) Each contractor and subcontractor shall furnish the records specified in Section 1776 directly to the Labor Commissioner, in the following manner:

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(A) At least monthly or more frequently if specified in the contract with the awarding body. (B) In a format prescribed by the Labor Commissioner.
(4) If the contractor or subcontractor is not registered pursuant to Section 1725.5 and is performing work on a project for which registration is not required because of subdivision (f) of Section 1725.5, the unregistered contractor or subcontractor is not required to furnish the records specified in Section 1776 directly to the Labor Commissioner but shall retain the records specified in Section 1776 for at least three years after completion of the work.
(5) The department shall undertake those activities it deems necessary to monitor and enforce compliance with prevailing wage requirements.
(b) The Labor Commissioner may exempt a public works project from compliance with all or part of the requirements of subdivision (a) if either of the following occurs:
(1) The awarding body has enforced an approved labor compliance program, as defined in Section 1771.5, on all public works projects under its authority, except those deemed exempt pursuant to subdivision (a) of Section 1771.5, continuously since December 31, 2011.
(2) The awarding body has entered into a collective bargaining agreement that binds all contractors performing work on the project and that includes a mechanism for resolving disputes about the payment of wages.
(c) The requirements of paragraph (1) of subdivision (a) shall only apply to contracts for public works projects awarded on or after January 1, 2015.
(d) The requirements of paragraph (3) of subdivision (a) shall apply to all contracts for public work, whether new or ongoing, on or after January 1, 2016.”
B. STATE PUBLIC WORKS APPRENTICESHIP REQUIREMENTS

1. State Public Works Apprenticeship Requirements:
a. The Contractor is responsible for compliance with Labor Code section 1777.5 and the California Code of Regulations, title 8, sections 230 – 230.2 for all apprenticeable occupations (denoted with “#” symbol next to craft name in DIR Prevailing Wage Determination), whether employed by the Contractor, subcontractor, vendor or consultant. Included in these requirements is (1) the Contractor’s requirement to provide notification (i.e. DAS-140) to the appropriate apprenticeship committees; (2) pay training fund contributions for each apprenticeable hour employed on the Contract; and (3) utilize apprentices in a minimum ratio of not less than one apprentice hour for each five journeyman hours by completion of Contract work (unless an exception is granted in accordance with Labor Code section 1777.5) or request for the dispatch of apprentices.
b. Any apprentices employed to perform any of the Scope of Work shall be paid the standard wage to apprentices under the regulations of the craft or trade for which such apprentice is employed, and such individual shall be employed only for the work of the craft or trade to which such individual is registered.

Only apprentices, as defined in California Labor Code section 3077, who are in training under apprenticeship standards and written apprenticeship agreements under California Labor Code sections 3070 et seq. are eligible to be employed for the Scope of Work. The employment and training of each apprentice shall be in accordance with the provisions of the apprenticeship standards and apprentice agreements under which such apprentice is training.

2. Compliance with California Labor Code section 1777.5 requires all public works contractors to:
a. Submit Contract Award Information (DAS-140):
i. Although there are a few exemptions (identified below), all Contractors, regardless of union affiliation, must submit contract award information when performing on a California public works project.
ii. The DAS-140 is a notification “announcement” of the Contractor’s participation on a public works project—it is not a request for the dispatch of an apprentice. iii. Contractors shall submit the contract award information (you may use form DAS 140) within 10 days of the execution of the prime contract or subcontract, but in no event later than the first day in which the Contractor has workers employed on the public work. iv. Contractors who are already approved to train apprentices (i.e. check “Box 1” on the DAS-140) shall only be required to submit the form to their approved program. v. Contractors who are NOT approved to train apprentices (i.e. those that check either “Box 2” or “Box 3” on the DAS-140) shall submit the DAS-140 TO EACH of the apprenticeship program sponsors in the area of your public works project. For a listing of apprenticeship programs see Redlands Regular Meeting of 09-02-25 72 of 1096
Revised 1/27/2025 Page 23 of 24
http://www.dir.ca.gov/Databases/das/pwaddrstart.asp.
b. Employ Registered Apprentices
i. Labor Code section 1777.5 requires that a contractor performing work in an “apprenticeable” craft must employ one (1) hour of apprentice work for every five (5) hours performed by a journeyman.

This ratio shall be met prior to the Contractor’s completion of work on the project. “Apprenticeable” crafts are denoted with a pound symbol “#” in front of the craft name on the prevailing wage determination.
ii. All Contractors who do not fall within an exemption category (see below) must request for dispatch of an apprentice from an apprenticeship program (for each apprenticeable craft or trade) by giving the program actual notice of at least 72 hours (business days only) before the date on which apprentices are required.
iii. Contractors may use the “DAS-142” form for making a request for the dispatch of an apprentice. iv. Contractors who are participating in an approved apprenticeship training program and who did not receive sufficient number of apprentices from their initial request must request dispatch of apprentices from ALL OTHER apprenticeship committees in the project area in order to fulfill this requirement.
v. Contractor should maintain and submit proof (when requested) of its DAS-142 submittal to the apprenticeship committees (e.g. fax transmittal confirmation). A Contractor has met its requirement to employ apprentices only after it has successfully made a dispatch request to all apprenticeship programs in the project area.
vi. Only “registered” apprentices may be paid the prevailing apprentice rates and must, at all times work under the supervision of a Journeyman (Cal. Code Regs., tit 8, § 230.1). c. Make Training Fund Contributions
i. Contractors performing in apprenticeable crafts on public works projects, must make training fund contributions in the amount established in the prevailing wage rate publication for journeymen and apprentices.
ii. Contractors may use the “CAC-2” form for submittal of their training fund contributions. iii. Contractors who do not submit their training fund contributions to an approved apprenticeship training program must submit their contributions to the California Apprenticeship Council (CAC), PO Box 420603, San Francisco, CA 94142-0603.
iv. Training fund contributions to the CAC are due and payable on the 15th day of the month for work performed during the preceding month.
v. The “training” contribution amount identified on the prevailing wage determination shall not be paid to the worker, unless the worker falls within one of the exemption categories listed below.

3. Exemptions to Apprenticeship Requirements:
a. The following are exempt from having to comply with California apprenticeship requirements. These types of contractors do not need to submit a DAS-140, DAS-142, make training fund contributions, or utilize apprentices:
i. When the Contractor holds a sole proprietor license (“Owner-Operator”) and no workers were employed by the Contractor. In other words, the contractor performed the entire work from start to finish and worked alone.
ii. Contractors performing in non-apprenticeable crafts. “Apprenticeable” crafts are denoted with a pound symbol “#” in front of the craft name on the prevailing wage determination. iii. When the Contractor has a direct contract with the Public Agency that is under $30,000. iv. When the project is 100% federally-funded and the funding of the project does not contain any city, county, and/or state monies (unless the project is administered by a state agency in which case the apprenticeship requirements apply).
v. When the project is a private project not covered by the definition of public works as found in Labor Code section 1720.

4. Exemption from Apprenticeship Rations:
a. The Joint Apprenticeship Committee shall have the discretion to grant a certificate, which shall be subject to the approval of the Administrator of Apprenticeship, exempting the Contractor from the 1-to-5 ratio set forth in this Section when it finds that any one of the following conditions are met:
i. Unemployment for the previous three-month period in such area exceeds an average of fifteen percent (15%); or
ii. The number of apprentices in training in such area exceeds a ratio of 1-to-5 in relation to journeymen; or
Redlands Regular Meeting of 09-02-25 73 of 1096
Revised 1/27/2025 Page 24 of 24
iii. The Apprenticeable Craft or Trade is replacing at least one-thirtieth (1/30) of its journeymen annually through apprenticeship training, either on a statewide basis or on a local basis; or iv. If assignment of an apprentice to any work performed under the Contract Documents would create a condition which would jeopardize such apprentice's life or the life, safety or property of fellow employees or the public at large, or if the specific task to which the apprentice is to be assigned is of such a nature that training cannot be provided by a journeyman. b. When such exemptions from the 1-to-5 ratio between apprentices and journeymen are granted to an organization which represents contractors in a specific trade on a local or statewide basis, the member contractors will not be required to submit individual applications for approval to local Joint Apprenticeship Committees, provided they are already covered by the local apprenticeship standards.

5. Contractor’s Compliance:
a. The responsibility of compliance with this Section for all Apprenticeable Trades or Crafts is solely and exclusively that of the Contractor. All decisions of the Joint Apprenticeship Committee(s) under this Section are subject to the provisions of California Labor Code section 3081 and penalties are pursuant to Labor Code section 1777.7 and the determination of the Labor Commissioner.

Redlands Regular Meeting of 09-02-25 74 of 1096
01 Carefully unpack your M910 Ballot Drop. Please inspect your shipment at the time of delivery. Customers are responsible if damaged merchandise is signed for at the time of delivery.

Place your M910 Ballot Drop in the area that you want it to be of service to the community. Mark the 4 holes at the bottom of the cabinet and 02 move the cabinet out of the way.

Clean monthly with an oil based stainless steel cleaner.

Polish for a long lasting shine.

Use a powder graphite or lock lubricant to help the lock work smoothly.

Drill a 1/2 inch hole at 4 inches deep for all 4 marks. 03 Move the cabinet back to align with the holes. 04 Tap in all 4 included stainless steel wedge anchors. 05 Secure each anchor with a wrench.

M910 Ballot Drop Installation Instructions
M910 Ballot Drop Stainless Steel CARE Instructions
Questions about the M910 Ballot Drop?
Contact American Security Cabinets at
866.268.4955 or [email protected]
www.ballotdrops.com
Attachment No. 1
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3 2
1 UV210
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wo1719SecureBallotBoxLocations August 19, 2020
1 35 Cajon St - Redlands City Hall I
2 1270 W Park Ave - Redlands Police Department
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3 111 W Lugonia Ave - Redlands Community Center
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01 Carefully unpack your M910 Ballot Drop. Please inspect your shipment at the time of delivery. Customers are responsible if damaged merchandise is signed for at the time of delivery.

Place your M910 Ballot Drop in the area that you want it to be of service to the community. Mark the 4 holes at the bottom of the cabinet and 02 move the cabinet out of the way.

Clean monthly with an oil based stainless steel cleaner.

Polish for a long lasting shine.

Use a powder graphite or lock lubricant to help the lock work smoothly.

Drill a 1/2 inch hole at 4 inches deep for all 4 marks. 03 Move the cabinet back to align with the holes. 04 Tap in all 4 included stainless steel wedge anchors. 05 Secure each anchor with a wrench.

M910 Ballot Drop Installation Instructions
M910 Ballot Drop Stainless Steel CARE Instructions
Questions about the M910 Ballot Drop?
Contact American Security Cabinets at
866.268.4955 or [email protected]
www.ballotdrops.com
Attachment No. 1
Redlands Regular Meeting of 09-02-25 103 of 1096
City Council Meeting I. 10.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8711 approving Commission Determination No. 66 classifying veterinary clinics with no overnight boarding as a conditionally permitted use within the Neighborhood Convenience Center (C-2) District, and a determination that the proposal is categorically exempt from the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines (City Planner Foote)
MOTION(S):

If the City Council agrees with the Planning Commission recommendation, the following motions are provided:

“I move that the City Council determine that the proposed action is categorically exempt from the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of the CEQA; and

1. I move to adopt Resolution No. 8711 approving Commission Determination No. 66.”

2. RECOMMENDATION:

The Planning Commission has recommended that the City Council approve Commission Determination No. 66 and determine that the proposed action (land use determination) is exempt from the California Environmental Quality Act.

DISCUSSION:

Commission Determination No. 66 is a request by the applicant to establish a veterinary clinic within an existing 3,160 square-foot tenant space which was previously occupied by a medical clinic. No overnight boarding for animals is included in the proposal. The subject property (Suite U) is located within an Redlands Regular Meeting of 09-02-25 104 of 1096
existing multi-tenant shopping center, Plaza Las Palmas, located at 1150 Brookside Avenue, Unit U (APN: 0171-402-50-0000) within the C-2, Neighborhood Convenience Center District (see Attachment A – Location Map & Aerial Photo).

Sections 18.12.050 and 18.12.060 of the Redlands Municipal Code state that to allow a specific use which is not listed as permitted in a certain zone, the Planning Commission must determine that the unlisted use is similar to a listed permitted use for that zone. The Commission then makes a recommendation to the City Council for final consideration and approval. In this case, the proposed use as a veterinary clinic (no overnight boarding) is not listed as either a Permitted use or a Conditionally Permitted use in the Neighborhood Convenience Center (C-2) District per RMC Chapter 18.88. Therefore, the applicant is requesting a determination that a veterinary clinic with no overnight boarding is similar to a use identified as Conditionally Permitted use in the C-2 district.

In the C-2 zone, the allowable conditional uses (subject to approval of a Conditional Use Permit) include “medical offices” as listed in RMC Section

18.192.020(B) and incorporated by reference in the C-2 zone. Although a “medical office” is not defined in the zoning code, the use encompasses several practices such as dentistry, ophthalmology, and physicians. The use does not specify veterinary clinics. However, the proposed use in this case will provide typical veterinary services for domestic animals (such as annual wellness exams, vaccinations, x-rays, pharmacy services, and surgical services) during regular daytime business hours, and without any overnight boarding or kennel.

Additionally, the existing Unit U within the multi-tenant building was previously used as a medical clinic/office for more than ten years. Due to the location’s previous use as a medical clinic, no significant tenant improvements are necessary for the establishment of a veterinary clinic.

The Planning Commission considered the application at its regular meeting on August 12, 2025 (Attachment B). The Planning Commission found that the application could satisfy all findings as required by RMC Section 18.12.040 (see Attachment C) and recommended that the City Council approve the requested Commission Determination.

Environmental Review: The proposed action (land use determination) is exempt from environmental review in accordance with Sections 15061(b)(3) and 15301 of the California Environmental Quality Act Guidelines. Pursuant to Section 15061(b)(3), this proposal is exempt from CEQA review because there is no possibility that the land use determination may have a significant effect on the environment, insofar as it would allow for a comparable land use that is similar to those land uses already explicitly listed in the City's zoning regulations (i.e., similar use). Furthermore, even if the proposal is considered a project, the proposed land use determination is categorically exempt under CEQA Guidelines Section 15301 (Existing Facilities) because the proposed land use Redlands Regular Meeting of 09-02-25 105 of 1096
would be contained within an existing development and existing building.

Accordingly, no further environmental review is necessary.

ALTERNATIVES:

The City Council may:

Request additional information and continue the matter to a future meeting; or,

1. 2. Either modify or reject the Planning Commission recommendation.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
PREPARED BY:

Jazmin Serrato, Associate Planner
Fiscal Impact
Fiscal Year: 2025-26
Discussion:

The applicant paid the applicable application filing fee. There is no fiscal impact associated with this action.

Attachments
Attachment A: Location Map and Aerial
Attachment B-1: Planning Commission Staff Report
Attachment B-2: Planning Commission Resolution No. 1716 Attachment C: Resolution No. 8711
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Author: Redlands GIS Date: July 2025
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City Boundary Attachment A - Location Map and Aerial Parcels

PROJECT SITE
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Legend
City Boundary Attachment A - Location Map and Aerial Parcels

PROJECT SITE
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City of Redlands

REQUEST FOR PLANNING COMMISSION ACTION
Planning Commission Agenda Item NO. 5. 0.

Meeting Date:08/12/2025
APPLICANT:

ARIVIA’S ANIMAL HOUSE
(PROJECT PLANNER: JAZMIN SERRATO, ASSOCIATE PLANNER)

1. Consideration of an exemption from environmental review pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines for the entitlements listed below.

2. PUBLIC HEARING to consider Conditional Use Permit No. 1212, a request to establish a veterinary clinic that provides animal wellness services including a variety of routine exams, surgery, x-rays, pharmacy services and other care for domestic animals within an existing 3,160 square-foot commercial tenant space. The proposal does not include overnight boarding, interior tenant improvements, or exterior modifications to the site or structure. The proposed hours of operation are from Monday through Friday from 8:00 A.M. to 6:00 P.M. and Saturday from 8:00 A.M. to 4:00 P.M. The project is located at 1150 Brookside Avenue, Unit U (APN: 0171-402-50- 0000) in the Neighborhood Convenience Center (C-2) District.

3. Commission Determination No. 66 - A recommendation to the City Council regarding a determination of similar use to allow a veterinary clinic with no overnight boarding as a conditionally permitted use within the Neighborhood Convenience Center (C-2) District.

SYNOPSIS

1. General Plan Designation: Commercial

2. Existing Zoning: Neighborhood Convenience Center (C-2) District

3. Surrounding Zoning:

North Multiple Family Residential (R-2) District
West: Multiple Family Residential (R-2) District
East: Multiple Family Residential (R-2-2000) District
South: Suburban Residential (R-S) District

4. Existing Land Use: Plaza Las Palmas, a multi-tenant neighborhood commercial shopping center.

5. Surrounding Land Use:

North and West: townhomes and apartment developments
East: apartments and residential developments
South: Single-family residential neighborhood

6. Area / Topography: The site is approximately 5 acres, flat in topography, and improved with a multi-tenant chopping center.

7. Environmental
Assessment:

Exempt from environmental review pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines.

Redlands Regular Meeting of 09-02-25 109 of 1096

8. Socio-Economic Cost /
Benefit
Study:

Exempt from Measure U and a Socio-Economic Cost/Benefit Study is not required.

9. Planning Commission
Submittal Dates:
(A) Date Submitted:
(B) Date Accepted As Complete:
(C) Planning Commission Meeting:

May 30, 2025
June 27, 2025
August 12, 2025

PROPOSAL
The applicant is requesting to establish a veterinary clinic that provides annual wellness exams, vaccinations, pharmacy services, as well as general veterinary medical and surgical services in an existing 3,160 square-foot tenant space within an existing multi-tenant shopping center. The proposed location (Suite U) was previously occupied by a medical clinic. No overnight boarding for animals is included in the proposal. The project site is located at 1150 Brookside Avenue, Unit U (APN: 0171-402-50-0000) in the C-2, Neighborhood Convenience Center District (see Attachment A – Location Map & Aerial). The proposed veterinary clinic will operate Monday through Friday from 8:00 A.M. to 6:00 P.M. and Saturday from 8:00 A.M. to 4:00 P.M. The proposal does not include interior tenant improvements or exterior modifications to the site or structure.

BACKGROUND
The proposed veterinary clinic intends to occupy a vacant commercial tenant space which was previously occupied by a medical clinic since 2013. The construction of Plaza Las Palmas was approved by the Planning Commission on July 8, 1986. The center is located on the northeast corner of Brookside Avenue and San Mateo Street, and complies with the City’s parking and landscaping requirements. The suite is located at the southeast corner of the multi-tenant building, and the Unit U entrance faces south toward Brookside Avenue. The adjacent businesses include insurance offices, retail uses, restaurants, personal services (nail salon, yoga studio, etc.), liquor store, and laundromat.

ANALYSIS
A) General Plan
The subject site is located within the Commercial land use designation (see Attachment B – General Plan Land Use Map) which designates areas for the development of a wide range of commercial uses including neighborhood-serving stores and convenience centers, regional commercial centers, and commercial recreation. The proposed veterinary clinic without overnight boarding is consistent with the intent of the Commercial designation and with the applicable policies and actions of the General Plan, including the following:
4-P.7: Promote a diversity of compatible land uses throughout the city, providing opportunities for the development of a range of businesses, services, residential types, and public facilities to meet the needs of the community.
4-P.18: Provide lands to accommodate a wide range of office uses to meet the needs of smalland medium-sized businesses and larger corporations in sectors such as professional services, medical services, and technology in appropriate locations convenient to transportation corridors.

Redlands Regular Meeting of 09-02-25 110 of 1096
4-P.20: Provide for the concentration of office, industrial, and commercial uses in appropriate locations near transportation corridors to encourage the development of employment centers and reduce the potential for land use conflicts with sensitive uses.

B) Zoning / Determination of Similar Use
Section 18.12.050 of the Redlands Municipal Code states that to allow a specific use which is not listed as permitted in a certain zone, the Planning Commission must determine that the unlisted use is similar to a listed permitted use for that zone and then recommend its determination to the City Council for final consideration. In this case, the proposed use of a veterinary clinic is not listed as Permitted or Conditionally Permitted in the Neighborhood Convenience Center (C-2) District. Therefore, the applicant requests that the Planning Commission determine whether a veterinary clinic with no overnight boarding is similar to another listed Conditionally Permitted use in the C-2 district.

The C-2 zoning designation applies to limited areas in the City of Redlands. The C-2 zone applies to the existing commercial multi-tenant plaza where the proposed business is to be located. The purpose of the C-2 zone is to encourage land for commercial purposes in accordance with the objectives, policies and proposals of the General Pan, provided such uses are determined by the commission and council to be essential or desirable to the public convenience and welfare in the location proposed.

In the C-2 zone, “medical offices” are permitted by Conditional Use Permit. Although “medical office” use is not defined in the zoning code, the use encompasses several practices such as dentistry, ophthalmology, and physicians. The use does not specify veterinary clinics; however, the proposed use will provide several medical services for domestic animals, such as annual wellness exams, vaccinations, x-rays, pharmacy services, and surgical services. The veterinary use would utilize typical daytime business hours and would not provide any overnight boarding or care. Additionally, the existing multi-tenant building was previously used as a medical clinic for more than 10 years. Due to the location’s previous use as a medical clinic, no tenant improvements are necessary for the establishment of the veterinary clinic.

C) Conditional Use Permit
If deemed a similar use, veterinary clinics with no overnight boarding would be allowable subject to review and approval of a Conditional Use Permit within the C-2 zoning district.

Floor Plans: The proposal consists of establishing a veterinary clinic within an existing 3,160 square-foot tenant space (see Attachment D – Project Plans). The proposal includes a room for each of the following veterinary services: surgery, treatment, preparation/recovery, pharmacy laboratory, x-rays, and three exam rooms. Additionally, the floor plan includes general administrative sections such as a reception area, waiting room, office, employee break room, and two restrooms. The veterinary clinic is not proposing any significant interior tenant improvements; however, permits will be required as conditioned by the Building and Safety Division for medical gas systems and veterinary x-ray units (and any other incidental permits as may be necessary).

Operational Characteristics: The applicant has indicated that the proposed non-boarding veterinary clinic will operate Monday through Friday from 8:00 A.M. to 6:00 P.M. and Saturday Redlands Regular Meeting of 09-02-25 111 of 1096
from 8:00 A.M. to 4:00 P.M. The maximum number of employees present will not exceed five (5) employees. Arivia’s Animal House will provide services such as wellness exams, vaccinations, pharmacy services, x-rays, surgeries and other general veterinary clinic services. The applicant has indicated that the proposed clinic would not provide overnight care.

Hours of Operation: The draft Resolution for approval includes Condition No. 1 that would allow the business to operate every day, no earlier than 7:00 A.M., and no later than 9:00 P.M. These hours would be consistent with other businesses within the same shopping center. For example, Carolyn's Cafe and Mike's Liqour open at 7:00 A.M., while Brew 'N Chew closes at 10:00 P.M. and Mike's Liqour closes at 11:00 P.M. Overnight hours (24 hours daily) for the veterinary clinic would not be recommended due to the nearby proximity of several residential neighborhoods.

Off-Street Parking: Parking within the Plaza Las Palmas shopping center currently exceeds the minimum parking requirements. Per RMC section 18.164.240, neighborhood commercial centers are parked, as a whole (i.e., aggregate square-footage), at one (1.0) space per each 200 square feet of gross floor area. This parking calculation is intended as a blended standard that takes into consideration any tenant combination of commercial uses within the center. The current multitenant shopping center (totaling approximately 44,111 square feet in building area) is required to supply 220 parking spaces. Currently, 294 parking spaces are provided on-site. No increase in building area is proposed by the project and, therefore, the shopping center will continue to exceed the minimum parking requirements.

ENVIRONMENTAL REVIEW
The proposed project is exempt from environmental review under the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines, which applies to the operation, repair, maintenance, permitting, or minor alterations of existing facilities.

The proposed project is a request to establish a non-boarding veterinary clinic within an existing 3,160 square foot commercial tenant space that was constructed for the purposes of commercial service uses, and therefore, is consistent with the exemption criteria under Section 15301.

FINDINGS
Findings for Commission Determination No. 66:

Section 18.12.040 of the Redlands Municipal Code requires the Planning Commission to make the following findings before recommending the permitting or classifying of an unlisted use to the City Council.

1. The use is in conformity with the stated intent and purpose of the zone.

Activities involving a veterinary clinic substantially conform to the stated intent and purpose of the Neighborhood Convenience Center (C-2) District, the purpose of the C-2 zoning district is to provide land for commercial purposes which are determined to be desirable to the public convenience and welfare in the location proposed. The proposed use provides medical services for pets in a convenient location for nearby residents within an existing neighborhood commercial center, which is consistent with the intent of the zone.

2. Field Investigations have disclosed that the subject use and its operation are compatible with the Redlands Regular Meeting of 09-02-25 112 of 1096
uses permitted in the zone wherein it is proposed to be located.

The project site is located within an existing multi-tenant shopping center surrounded by multi-family and single-family residential uses. No existing or reasonably foreseeable incompatible land uses are located or are anticipated to be established within the vicinity of the project site. Veterinary clinic services with no overnight boarding and within a fully enclosed building do not create undue potential for land use conflicts or nuisances to occur.

3. The subject use is similar to one or more uses permitted in the zone within which it is proposed to be located.

The proposed activity is substantially similar to medical office operations, which are permitted by conditional use permit in the Neighborhood Convenience Center (C-2) District. According to the Municipal Code, medical offices encompass several practices such as dentistry, ophthalmology, and physicians. The proposed animal clinic will provide similar medical services to animal patients.

Therefore, the subject use of a veterinary clinic, which will provide medical services for domestic animals is similar to those uses allowed in the Neighborhood Convenience Center (C-2) District.

4. The subject use will not cause substantial injury to the use of property in any abutting zone.

The subject tenant space occupies 3,160 square feet of an existing 44,111 square foot multi-tenant building on a 5.26-acre parcel. The north, east and west sides of the project site abut multi-family residential parcels, and the south side of the project abuts single-family residential parcels. Existing uses within the multi-tenant building include several commercial uses such as insurance offices, restaurants, physical arts studios, a nail salon, a liquor store, and a laundromat. The proposal does not include outdoor activities or overnight animal boarding and will operate in a manner that is substantially similar to the medical clinic previously operated in this location. Therefore, the proposed activity will not cause substantial injury to the use of property in any abutting zone.

Findings for Conditional Use Permit No. 1212:

Additionally, Section 18.192.060 of the Redlands Municipal Code requires the following findings for approval of a Conditional Use Permit.

1. That the proposed development will not adversely affect the applicable land use plans of the city.

The proposed veterinary clinic will not adversely affect the applicable land use plans of the City. The project site is located within the Neighborhood Convenience Center (C-2) District which is intended to provide land for commercial purposes which are determined to be desirable to the public convenience and welfare in the location proposed. The existing tenant space in which the proposed veterinary clinic will be located was designated in accordance with the City’s General Plan land use policies and the development standards for the Neighborhood Convenience Center (C-2) District.

2. That the proposed development will not be detrimental to the public health, safety and welfare.

The proposed veterinary clinic will not be detrimental to the public health, safety, and welfare.

Conditions of approval have been incorporated to ensure that the proposed project complies with the applicable code requirements. The proposed veterinary clinic will be located within an existing multitenant center and will serve as an added amenity to the community by providing veterinary care and services for animals. The site provides sufficient on-site parking for customers and employees and will not be detrimental to the public health, safety and welfare of the community.

Redlands Regular Meeting of 09-02-25 113 of 1096

3. That the proposed development will comply to the maximum extent feasible with the regulations of the city's general plan, the applicable zoning district and the city's development standards.

The proposed veterinary clinic is consistent with the City’s General Plan and complies with the applicable provisions of the Redlands Municipal Code. The proposed use is deemed similar and allowable within the Neighborhood Convenience Center (C-2) District with review and approval of a Conditional Use Permit. The site is adequate in size and shape to accommodate the proposed use and is located within an established multi-tenant center, which was designed to comply with the applicable regulations and development standards of the Neighborhood Convenience Center (C-2) District.

4. That the proposed development is appropriate at the proposed location.

The proposed location is appropriate as it is in a retail/commercial area, and the site is adequate in size and shape to accommodate the use. The existing unified center accommodates a range of commercial, and service uses designed to serve the surrounding residential development. The inclusion of the animal clinic in the neighborhood center provides additional convenient access to healthcare for pet owners within the surrounding neighborhood. The building in which the proposed use will operate was designed to comply with the applicable property development standards of the Neighborhood Convenience Center (C-2) District and is not expected to result in any land use conflicts. The proposed veterinary clinic will be located within an existing tenant space and no expansion or modifications to the exterior or interior of the building are proposed; therefore, the proposed development is appropriate at the proposed location.

RECOMMENDATIONS
Staff recommends the Planning Commission adopt Resolution No. 1716 and Resolution No. 1717 to approve Commission Determination No. 66 and Conditional Use Permit No. 1212, based on the analysis and findings in this staff report, and subject to the attached Conditions of Approval.

MOTIONS
If the Planning Commission deems it appropriate, staff recommends the following motions:
“I move that the Planning Commission adopt Resolution No. 1716 and Resolution No. 1717 to:

1. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act pursuant to Sections 15301 of the CEQA Guidelines;

2. Recommend that the City Council approve Commission Determination No. 66 classifying veterinary clinics with no overnight boarding as a Conditionally Permitted use within the Neighborhood Convenience Center (C-2) District, based on the findings provided in the staff report; and

3. Approve Conditional Use Permit No. 1212, based on the findings contained in the staff report, and subject to the attached Conditions of Approval.” Redlands Regular Meeting of 09-02-25 114 of 1096
Attachments
Attachment A - Location Map and Aerial
Attachment B - General Plan Land Use Map
Attachment C - Zoning Map
Attachment D - Project Plans
Attachment E - Resolution No. 1716
Attachment F - Resolution No. 1717
Redlands Regular Meeting of 09-02-25 115 of 1096
City of Redlands
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Legend
City Boundary Attachment A - Location Map and Aerial Parcels

PROJECT SITE
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Legend
City Boundary Attachment A - Location Map and Aerial Parcels

PROJECT SITE
Redlands Regular Meeting of 09-02-25 117 of 1096
City of Redlands
0 145 290 580 870 1,160
US Feet
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Author: Redlands GIS Date: July 2025
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Orange Ave
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Tennessee St
Brookside Ave
N San Mateo St
Marty St
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S San Mateo St
N
Ash St
Hastings St
Brookdale Dr
Roma St
S Ash
St
Pal mbrook Dr
Nanette St
New
Y
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Melbury
Pine Ave
Brookside Ave
Brookside Ave
Hastings St
Dale
Ln
Hamlin Pl
Nanette St
Fremont St
017118138 017118140
017119120
017118119
017140243
017144103
017144105
017142201
017201372
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017201356
017201369
017201370
017201318
017208207
029228141
029236239
029239101
029221223
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017119117
017201357
017140242
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COMMERCIAL
LOW

DENSITY

RESIDENTIAL
HIGH

DENSITY

RESIDENTIAL
OFFICE
LIGHT

INDUSTRIAL
Transit Village
Legend
City Boundary
Parcels
General Plan 2035

DESCRIPTION
Hillside Conservation
Rural Living
Resource Preservation
Very Low Density Residential
Low Density Residential
Low Medium Density Residential
Medium Density Residential
High Density Residential
Office
Commercial
Commercial/Industrial
Light Industrial
Public/Institutional
Agriculture
Parks/Golf Courses
Open Space
Transit Village
Attachment B - General Plan Land Use Map

PROJECT SITE
Redlands Regular Meeting of 09-02-25 118 of 1096
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Orange Ave
Milburn Ave
Price
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Pine Ave
Tennessee S t
Brookside Ave
N San Mateo S t
Marty S t
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S t
Hastings S t
Brookside Ave
S San Mateo S t
N
Ash S t
Hastings S t
Brookdale Dr
Roma St
S Ash
S t
Pal mbrook Dr
Nanet te S t
New
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Melbury
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Brookside Ave
Brookside Ave
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TVSP/NG2 TVSP/NG2
SP56
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017201372
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017208207
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029236239
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029228142
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017140253
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Legend
City Boundary
Parcels
Zoning

CATEGORY
Administrative
Agricultural
Single Family Residential
Multi-Family Residential
Commercial
Medical
Industrial
Transitional
Public Institutional
Airport
Specific Plan
Flood Plain
Open Space
Attachment C - Zoning Map

PROJECT SITE
Redlands Regular Meeting of 09-02-25 119 of 1096
Redlands Regular Meeting of 09-02-25 120 of 1096
Redlands Regular Meeting of 09-02-25 121 of 1096
1 RESOLUTION NO. 1716

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

REDLANDS RECOMMENDING THAT THE CITY COUNCIL APPROVE
COMMISSION DETERMINATION NO. 66 CLASSIFYING VETERINARY

CLINICS WITH NO OVERNIGHT BOARDING A CONDITIONALLY

PERMITTED USE WITHIN THE NEIGHBORHOOD CONVENIENCE CENTER (C-2) DISTRICT.

WHEREAS, Arivia’s Animal House, has applied for Commission Determination No. 66 requesting for the Planning Commission to make the determination to allow a veterinary clinic with no overnight boarding as a conditionally permitted use at 1150 Brookside Avenue, Unit U (APN:
0171-402-50-0000) in the Neighborhood Convenience Center (C-2) District; and, WHEREAS, pursuant to Section 18.12.050 of the Redlands Municipal Code, the Planning Commission is responsible for making recommendations to the City Council on requests seeking the classification of uses that are unlisted in the zoning ordinance; and, WHEREAS, the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 because the proposed action applies only to specified activities occurring at existing facilities.

NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. CALIFORNIA ENVIRONMENTAL QUALITY ACT. The Planning Commission of the City of Redlands hereby recommends that the City Council determine that the proposed action is exempt from environmental review in accordance with the California Environmental Quality Act (CEQA) Guidelines Section 15301 pertaining to existing facilities.

SECTION 2. FINDINGS FOR APPROVAL. In accordance with Section 18.12.040 of the Redlands Municipal Code, the Planning Commission hereby makes the following findings for recommending approval of Commission Determination No. 66:

1. The use is in conformity with the stated intent and purpose of the zone.

Activities involving a veterinary clinic substantially conform to the stated intent and purpose of the Neighborhood Convenience Center (C-2) District, the purpose of the C-2 zoning district is to provide land for commercial purposes which are determined to be desirable to the public convenience and welfare in the location proposed. The proposed use provides medical services for pets in a convenient location for nearby residents within an existing neighborhood commercial center, which is consistent with the intent of the zone.

2. Field Investigations have disclosed that the subject use and its operation are compatible with the uses permitted in the zone wherein it is proposed to be located.

The project site is located within an existing multi-tenant shopping center surrounded by Redlands Regular Meeting of 09-02-25 122 of 1096
2 multi-family and single-family residential uses. No existing or reasonably foreseeable incompatible land uses are located or are anticipated to be established within the vicinity of the project site. Veterinary clinic services with no overnight boarding and within a fully enclosed building do not create undue potential for land use conflicts or nuisances to occur.

3. The subject use is similar to one or more uses permitted in the zone within which it is proposed to be located.

The proposed activity is substantially similar to medical office operations, which are permitted by conditional use permit in the Neighborhood Convenience Center (C-2) District.

According to the Municipal Code, medical offices encompass several practices such as dentistry, ophthalmology, and physicians. The proposed animal clinic will provide similar medical services to animal patients. Therefore, the subject use of a veterinary clinic, which will provide medical services for domestic animals is similar to those uses allowed in the Neighborhood Convenience Center (C-2) District.

4. The subject use will not cause substantial injury to the use of property in any abutting zone.

The subject tenant space occupies 3,160 square feet of an existing 44,111 square foot multitenant building on a 5.26-acre parcel. The north, east and west sides of the project site abut multi-family residential parcels, and the south side of the project abuts single-family residential parcels. Existing uses within the multi-tenant building include several commercial uses such as insurance offices, restaurants, physical arts studios, a nail salon, a liquor store, and a laundromat. The proposal does not include outdoor activities or overnight animal boarding and will operate in a manner that is substantially similar to the medical clinic previously operated in this location. Therefore. the proposed activity will not cause substantial injury to the use of property in any abutting zone.

SECTION 3. RECOMMENATION FOR APPROVAL. The Planning Commission hereby recommends that the City Council approve Commission Determination No. 66 classifying veterinary clinics with no overnight boarding as a conditionally permitted use within the Neighborhood Convenience Center (C-2) District, based on the findings provided herein.

SECTION 4. EFFECTIVE DATE. This Resolution shall become effective upon adoption.

ADOPTED, SIGNED, AND APPROVED this 12th day of August, 2025.

Karah Shaw, Chair
Planning Commission
Redlands Regular Meeting of 09-02-25 123 of 1096
3 ATTEST:

Katherine Coleson,
Secretary to the Planning Commission
I, Katherine Coleson, Secretary to the Planning Commission of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the Planning Commission at a regular meeting thereof held on the 12th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Katherine Coleson,
Secretary to the Planning Commission
Redlands Regular Meeting of 09-02-25 124 of 1096
1 RESOLUTION NO. 1717

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
REDLANDS APPROVING CONDITIONAL USE PERMIT NO. 1212 TO

ESTABLISH A VETERINARY CLINIC WITH NO OVERNIGHT BOARDING WITHIN AN EXISTING 3,160 SQUARE-FOOT COMMERCIAL TENANT
SPACE LOCATED AT 1150 BROOKSIDE AVENUE, UNIT U (APN: 0171-402- 50-0000).

WHEREAS, the applicant, Arivia’s Animal House, has submitted an application for Conditional Use Permit No. 1212 to establish a veterinary clinic without overnight boarding in an existing 3,160 square-foot commercial tenant space at 1150 Brookside Avenue, Unit U (APN: 0171- 402-50-0000) in the Neighborhood Convenience Center (C-2) District.; and WHEREAS, notice of this Planning Commission public hearing was duly published in a newspaper of general circulation by the Secretary to the Planning Commission; and WHEREAS, on August 12, 2025, the Planning Commission held a public hearing and considered the staff report, oral report, the testimony and the written evidence submitted by and on behalf of the applicant and by members of the public; and WHEREAS, the California Environmental Quality Act (CEQA) Guidelines Section 15301 provides for exemption from environmental review pertaining to existing facilities; and WHEREAS, following the hearing for Conditional Use Permit No. 1212, the Planning Commission determined that approval of the requested Conditional Use Permit will not detrimentally affect the public health, safety and general welfare.

NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. CALIFORNIA ENVIRONMENTAL QUALITY ACT. The proposed project is exempt from environmental review in accordance with the California Environmental Quality Act (CEQA) per Section 15301 of the CEQA Guidelines.

SECTION 2. FINDINGS. The proposed Conditional Use Permit No. 1212 is hereby approved based upon the following findings, and subject to the Conditions of Approval attached hereto as Exhibit A:

1. That the proposed development will not adversely affect the applicable land use plans of the city.

The proposed veterinary clinic will not adversely affect the applicable land use plans of the City. The project site is located within the Neighborhood Convenience Center (C-2) District which is intended to provide land for commercial purposes which are determined to be desirable to the public convenience and welfare in the location proposed. The existing tenant space in which the proposed veterinary clinic will be located was designated in accordance Redlands Regular Meeting of 09-02-25 125 of 1096
2 with the City’s General Plan land use policies and the development standards for the Neighborhood Convenience Center (C-2) District.

2. That the proposed development will not be detrimental to the public health, safety and welfare.

The proposed veterinary clinic will not be detrimental to the public health, safety, and welfare. Conditions of approval have been incorporated to ensure that the proposed project complies with the applicable code requirements. The proposed veterinary clinic will be located within an existing multi-tenant center and will serve as an added amenity to the community by providing veterinary care and services for animals. The site provides sufficient on-site parking for customers and employees and will not be detrimental to the public health, safety and welfare of the community.

3. That the proposed development will comply to the maximum extent feasible with the regulations of the city's general plan, the applicable zoning district and the city's development standards.

The proposed veterinary clinic is consistent with the City’s General Plan and complies with the applicable provisions of the Redlands Municipal Code. The proposed use is deemed similar and allowable within the Neighborhood Convenience Center (C-2) District with review and approval of a Conditional Use Permit. The site is adequate in size and shape to accommodate the proposed use and is located within an established multi-tenant center, which was designed to comply with the applicable regulations and development standards of the Neighborhood Convenience Center (C-2) District.

4. That the proposed development is appropriate at the proposed location.

The proposed location is appropriate as it is in a retail/commercial area, and the site is adequate in size and shape to accommodate the use. The existing unified center accommodates a range of commercial, and service uses designed to serve the surrounding residential development. The inclusion of the animal clinic in the neighborhood center provides additional convenient access to healthcare for pet owners within the surrounding neighborhood. The building in which the proposed use will operate was designed to comply with the applicable property development standards of the Neighborhood Convenience Center (C-2) District and is not expected to result in any land use conflicts. The proposed veterinary clinic will be located within an existing tenant space and no expansion or modifications to the exterior or interior of the building are proposed; therefore, the proposed development is appropriate at the proposed location.

SECTION 3. EXPIRATION DATE. Conditional Use Permit No. 1212 shall expire and become automatically null and void two years from the approval date (will expire on August 12, 2027) unless the Applicant has diligently pursued the project as evidenced by issuance of a building permit or a business license.

SECTION 4. EFFECTIVE DATE. This Resolution shall become effective upon adoption.

Redlands Regular Meeting of 09-02-25 126 of 1096
3 ADOPTED, SIGNED, AND APPROVED this 12th day of August 2025.

Karah Shaw,
Planning Commission Chair
ATTEST:

Katherine Coleson,
Secretary to the Planning Commission
I, Katherine Coleson, Secretary to the Planning Commission of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the Planning Commission at a regular meeting thereof held on the 12th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Katherine Coleson,
Secretary to the Planning Commission
Redlands Regular Meeting of 09-02-25 127 of 1096
4 EXHIBIT A

CONDITIONS OF APPROVAL

DEVELOPMENT SERVICES DEPARTMENT
Conditional Use Permit No. 1212

1. This permit/approval authorizes establishing and operating a veterinary clinic (with no overnight boarding) within an existing 3,160 square-foot tenant space. The regular hours of operation shall be no earlier than 7:00 AM and no later than 9:00 PM daily. The subject property is located at 1150 Brookside Avenue, Unit U, in the Neighborhood Convenience Center (C-2) District.

2. Unless the use is initiated or construction has commenced pursuant to a building permit, or a time extension is granted in accordance with Code, this approval shall automatically expire two (2) years from the date of Planning Commission approval (will expire on August 12, 2027).

3. Prior to the approval/issuance of a building permit and business license for the proposed use at the proposed location, the applicant shall obtain City Council approval of Commission Determination No. 66.

4. The issuance of any permits shall comply with all applicable provisions of the Redlands Municipal Code.

5. All plans submitted to the City shall reflect the Planning Commission’s approval and any other changes required by the Commission and/or staff.

6. The approved operational activities of this use do not include overnight boarding or kennels.

7. The applicant and/or property owner may not modify the use approved by this permit unless the Planning Division determines that Developer has provided the parking required by the Redlands Municipal Code for the modified use.

8. A Certificate of Occupancy and/or building permit shall not be signed or issued until all applicable Conditions of Approval have been satisfied.

9. The applicant shall not make any modifications or changes during construction that are in conflict or contrary to the project’s approved plans without first consulting the Development Services Director or designee. Any proposed future expansion of the use (e.g., expanding into an adjacent suite or space) may require approval of a formal Revision to this Conditional Use Permit including approval by the Planning Commission.

10. Any proposed signage will require a separate Sign Permit application and shall conform to the sign code requirements for the Neighborhood Convenience Center (C-2) District and any applicable sign program.

11. Pursuant to Government Code Section 66020(d), certain fees, dedications, reservations or exactions imposed by the City as a condition of approval of this project are subject to a statutory ninety (90) day protest period. Please be advised that the ninety (90) day protest period for those Redlands Regular Meeting of 09-02-25 128 of 1096
5 fees, dedications, reservations and exactions which are subject to Government Code Section 66020(a) has commenced to run on the date this application was approved by the City.

12. The property owner and applicant and their successors and assigns, shall defend, by paying for the defense costs of the City of Redlands (for counsel retained by the City), indemnify and hold harmless the City of Redlands, and its elected officials, officers, employees, and agents, from and against any and all claims, actions, and proceedings (collectively “Claims”) to attack, set aside, void or annul the approval of this Conditional Use Permit by the City, or Claims brought against the City due to acts or omissions in any way connected to the applicant’s project that is the subject of this permit. This indemnification shall include, but not be limited to, damages, fees, costs, liabilities, and expenses incurred in such actions or proceedings, including damages for the injury to property or persons, including death of a person, and any award of costs or attorneys’ fees. In the event any such action is commenced to attack, set aside, void or annul all, or any, provisions of this permit, or is commenced for any other reason against the City for acts or omissions relating to the applicant’s project, within fourteen (14) City business days following notice of such action from the City, the applicant shall file with the City a performance bond or irrevocable letter of credit, or other form of security satisfactory to the City (the “Security”) in a form satisfactory to the City, and in the amount of $300,000, to ensure applicant’s performance of its defense and indemnity obligations under this condition. The Security amount shall not limit the total indemnity obligation of the applicant pursuant to this condition. The failure of the applicant to provide the Security shall be deemed an express acknowledgement and agreement by the applicant that the City shall have the authority and right, without objection by the applicant, to revoke all entitlements granted for the project pursuant to this permit. The City shall have no liability to the applicant for the exercise of City’s right to revoke this permit.

13. The following conditions of approval from the related City Departments/Divisions are applicable to the project, and are hereby incorporated by reference:
a. Building and Safety Division:
i. Medical Gas Systems and compressed gases shall comply with 2021 NFPA 99, 2022 California Fire Code, 2022 Building Code, Mechanical Code, and Plumbing Code. All Medical Gas System plans shall be submitted for review and approved prior to any work on the system.
ii. In California, each reportable radiation source, including veterinary X-ray units, must be registered with the Department of Health Services within 30 days of acquisition. A permit is required along with a physicist report prior to installation.
b. Fire Department:
i. Obtain permits for any building modifications, including deferred submittals for fire sprinkler modifications if any walls are installed/relocated. _____________________
Brian Desatnik
Development Services Director
Redlands Regular Meeting of 09-02-25 129 of 1096
1 RESOLUTION NO. 1716

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

REDLANDS RECOMMENDING THAT THE CITY COUNCIL APPROVE
COMMISSION DETERMINATION NO. 66 CLASSIFYING VETERINARY

CLINICS WITH NO OVERNIGHT BOARDING A CONDITIONALLY

PERMITTED USE WITHIN THE NEIGHBORHOOD CONVENIENCE CENTER (C-2) DISTRICT.

WHEREAS, Arivia’s Animal House, has applied for Commission Determination No. 66 requesting for the Planning Commission to make the determination to allow a veterinary clinic with no overnight boarding as a conditionally permitted use at 1150 Brookside Avenue, Unit U (APN:
0171-402-50-0000) in the Neighborhood Convenience Center (C-2) District; and, WHEREAS, pursuant to Section 18.12.050 of the Redlands Municipal Code, the Planning Commission is responsible for making recommendations to the City Council on requests seeking the classification of uses that are unlisted in the zoning ordinance; and, WHEREAS, the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 because the proposed action applies only to specified activities occurring at existing facilities.

NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. CALIFORNIA ENVIRONMENTAL QUALITY ACT. The Planning Commission of the City of Redlands hereby recommends that the City Council determine that the proposed action is exempt from environmental review in accordance with the California Environmental Quality Act (CEQA) Guidelines Section 15301 pertaining to existing facilities.

SECTION 2. FINDINGS FOR APPROVAL. In accordance with Section 18.12.040 of the Redlands Municipal Code, the Planning Commission hereby makes the following findings for recommending approval of Commission Determination No. 66:

1. The use is in conformity with the stated intent and purpose of the zone.

Activities involving a veterinary clinic substantially conform to the stated intent and purpose of the Neighborhood Convenience Center (C-2) District, the purpose of the C-2 zoning district is to provide land for commercial purposes which are determined to be desirable to the public convenience and welfare in the location proposed. The proposed use provides medical services for pets in a convenient location for nearby residents within an existing neighborhood commercial center, which is consistent with the intent of the zone.

2. Field Investigations have disclosed that the subject use and its operation are compatible with the uses permitted in the zone wherein it is proposed to be located.

The project site is located within an existing multi-tenant shopping center surrounded by Redlands Regular Meeting of 09-02-25 130 of 1096
2 multi-family and single-family residential uses. No existing or reasonably foreseeable incompatible land uses are located or are anticipated to be established within the vicinity of the project site. Veterinary clinic services with no overnight boarding and within a fully enclosed building do not create undue potential for land use conflicts or nuisances to occur.

3. The subject use is similar to one or more uses permitted in the zone within which it is proposed to be located.

The proposed activity is substantially similar to medical office operations, which are permitted by conditional use permit in the Neighborhood Convenience Center (C-2) District.

According to the Municipal Code, medical offices encompass several practices such as dentistry, ophthalmology, and physicians. The proposed animal clinic will provide similar medical services to animal patients. Therefore, the subject use of a veterinary clinic, which will provide medical services for domestic animals is similar to those uses allowed in the Neighborhood Convenience Center (C-2) District.

4. The subject use will not cause substantial injury to the use of property in any abutting zone.

The subject tenant space occupies 3,160 square feet of an existing 44,111 square foot multitenant building on a 5.26-acre parcel. The north, east and west sides of the project site abut multi-family residential parcels, and the south side of the project abuts single-family residential parcels. Existing uses within the multi-tenant building include several commercial uses such as insurance offices, restaurants, physical arts studios, a nail salon, a liquor store, and a laundromat. The proposal does not include outdoor activities or overnight animal boarding and will operate in a manner that is substantially similar to the medical clinic previously operated in this location. Therefore. the proposed activity will not cause substantial injury to the use of property in any abutting zone.

SECTION 3. RECOMMENATION FOR APPROVAL. The Planning Commission hereby recommends that the City Council approve Commission Determination No. 66 classifying veterinary clinics with no overnight boarding as a conditionally permitted use within the Neighborhood Convenience Center (C-2) District, based on the findings provided herein.

SECTION 4. EFFECTIVE DATE. This Resolution shall become effective upon adoption.

ADOPTED, SIGNED, AND APPROVED this 12th day of August, 2025.

Karah Shaw, Chair
Planning Commission
ATTEST:

Katherine Coleson,
Secretary to the Planning Commission
Redlands Regular Meeting of 09-02-25 131 of 1096
3 I, Katherine Coleson, Secretary to the Planning Commission of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the Planning Commission at a regular meeting thereof held on the 12th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Katherine Coleson,
Secretary to the Planning Commission
Redlands Regular Meeting of 09-02-25 132 of 1096
1 \\files\dept\CMO\cmo\Resolutions\8711 Approving Commission Determination No. 66.docx-ms RESOLUTION NO. 8711

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING COMMISSION DETERMINATION NO. 66 CLASSIFYING

VETERINARY CLINICS WITH NO OVERNIGHT BOARDING A

CONDITIONALLY PERMITTED USE WITHIN THE NEIGHBORHOOD
CONVENIENCE CENTER (C-2) DISTRICT.

WHEREAS, Arivia’s Animal House, has applied for Commission Determination No. 66 requesting for the Planning Commission to make the determination to allow a veterinary clinic with no overnight boarding as a conditionally permitted use at 1150 Brookside Avenue, Unit U (APN: 0171-402-50-0000) in the Neighborhood Convenience Center (C-2) District; and, WHEREAS, pursuant to Section 18.12.050 of the Redlands Municipal Code, the Planning Commission is responsible for making recommendations to the City Council on requests seeking the classification of uses that are unlisted in the zoning ordinance; and, WHEREAS, on August 12, 2025, the Planning Commission held a public meeting and considered the staff report, oral report, the testimony, and the written evidence submitted by and on behalf of the applicant, and by members of the public; and, WHEREAS, on August 12, 2025, the Planning Commission recommended that the City Council approve Commission Determination No. 66; and,
WHEREAS, the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15061(b)(3) and 15301.

NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. CALIFORNIA ENVIRONMENTAL QUALITY ACT. The proposed action (land use interpretation and determination) is exempt from environmental review in accordance with Sections 15061(b)(3) and 15301 of the California Environmental Quality Act Guidelines.

Pursuant to Section 15061(b)(3), this proposal is exempt from CEQA review because there is no possibility that the land use determination may have a significant effect on the environment, insofar as it would allow for a comparable land use that is similar to those land uses already explicitly listed in the City's zoning regulations (i.e., similar use). Furthermore, even if the proposal is considered a project, the proposed land use determination is categorically exempt under CEQA Guidelines Section 15301 (Existing Facilities) because the proposed land use would be contained within an existing development and existing building. Accordingly, no further environmental review is necessary.

SECTION 2. FINDINGS FOR APPROVAL. In accordance with Section 18.12.040 of the Redlands Municipal Code, the City Council hereby affirms the findings contained in Planning Commission Resolution No. 1716 and makes the following findings for approval of Commission Determination No. 66.

Redlands Regular Meeting of 09-02-25 133 of 1096
2 \\files\dept\CMO\cmo\Resolutions\8711 Approving Commission Determination No. 66.docx-ms

1. The use is in conformity with the stated intent and purpose of the zone.

Activities involving a veterinary clinic substantially conform to the stated intent and purpose of the Neighborhood Convenience Center (C-2) District. The purpose of the C-2 zoning district is to provide land for commercial purposes which are determined to be desirable to the public convenience and welfare in the location proposed. Veterinary clinics without overnight boarding provide medical services for pets and domestic animals in a convenient location for nearby residents within an existing neighborhood commercial center, which is consistent with the intent of the zone.

2. Field Investigations have disclosed that the subject use and its operation are compatible with the uses permitted in the zone wherein it is proposed to be located.

Veterinary clinics and retail services (with no overnight boarding or kennel) located within shopping centers and commercial buildings may be found to be compatible with nearby multi-family and single-family residential uses, subject to a Conditional Use Permit. The C-2 zone currently allows for a variety of businesses for neighborhood residents (including categories of uses such as retail stores, convenience goods, office uses, personal services, personal physical arts studios, restaurants and other eating establishments, and mixed residential and commercial uses). Veterinary clinics and related services (with no overnight boarding) for utilization by the City’s residents, during normal daytime business hours, would be expected to be compatible with other uses permitted in the same zone.

3. The subject use is similar to one or more uses permitted in the zone within which it is proposed to be located.

The proposed activity is substantially similar to medical office operations, which are allowable subject to a Conditional Use Permit in the Neighborhood Convenience Center (C-2) District. According to the Municipal Code, medical offices encompass several practices such as dentistry, ophthalmology, and physicians. The proposed veterinary clinic for pets and domestic animals will provide similar medical services to animal patients.

Therefore, the similar use as a veterinary clinic (without overnight boarding or kennel) to provide medical services for domestic animals would be similar to other uses allowed in the Neighborhood Convenience Center (C-2) District.

4. The subject use will not cause substantial injury to the use of property in any abutting zone.

Veterinary clinics and related services (with no overnight boarding) located within shopping centers and commercial buildings may be found to be compatible with nearby multi-family and single-family residential uses, subject to a Conditional Use Permit. The review and approval process for a Conditional Use Permit will evaluate each application on its own merits and review each proposal for any potential incompatibility, land use conflicts, or potential nuisances. A Conditional Use Permit includes appropriate conditions of approval to avoid or mitigate any potential land use conflicts or nuisances for a specific land use (either within the same zone or abutting different zones). Therefore, the proposed Redlands Regular Meeting of 09-02-25 134 of 1096
3 \\files\dept\CMO\cmo\Resolutions\8711 Approving Commission Determination No. 66.docx-ms use would not be likely to cause substantial injury to the use of property in any abutting zone(s).

SECTION 3. APPROVAL OF COMMISSION DETERMINATION NO. 66. The City Council hereby approves Commission Determination No. 66 classifying veterinary clinics (with no overnight boarding or kennels) as a Conditionally Permitted use within the Neighborhood Convenience Center (C-2) District, based on the findings provided herein.

SECTION 4. EFFECTIVE DATE. This Resolution shall become effective upon adoption.

ADOPTED, SIGNED, AND APPROVED this 2
nd day of September, 2025.

Mario Saucedo, Mayor
ATTEST:

Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 09-02-25 135 of 1096
4 \\files\dept\CMO\cmo\Resolutions\8711 Approving Commission Determination No. 66.docx-ms I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 2 nd day
September, 2025.

AYES:

NOES:

ABSENT:

ABSTAIN:

Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 09-02-25 136 of 1096
City Council Meeting I. 11.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8712 Annexation No. 28 declaring intent to annex territory into Community Facilities District 2004-1 and determine that the proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (City Planner Foote)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

I move that the City Council determine that the proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. 2. I move to adopt Resolution No. 8712.

RECOMMENDATION:

Staff recommends City Council adopt Resolution No. 8712 declaring intent to annex territory into Community Facilities District No. 2004-1 and determine that the proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

DISCUSSION:

The City Council established Community Facilities District No. 2004-1 (CFD) for the purpose of providing certain services which are necessary to meet demands placed upon the City by development. The City Council is being asked to consider Resolution No. 8712, a Resolution of Intention to annex territory into the CFD.

Redlands Regular Meeting of 09-02-25 137 of 1096
City staff received petitions from KL LB Buy 2, LLC and Tri Pointe Homes IE-SD, Inc. requesting annexation of its properties into the CFD for the maintenance of street trees within the street right-of-way adjacent to Tract Map No. 20473, currently identified as Assessor's Parcel Number 0168-132-05 and as shown on Attachment C. This annexation is for the property bounded by San Bernardino Avenue on the north, Wabash Avenue on the east and Capri Avenue to the south. Tract Map No. 20473 was approved by the City Council on May 7, 2025.

The San Bernardino County Assessor has not yet assigned new Assessor's Parcel Numbers to the newly created lots. All the lots are still under the ownership of the project development team. If Resolution No. 8712 is adopted, a public hearing will be scheduled for the City Council meeting on October 7, 2025.

The proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (CEQA) as it has been determined there is no possibility the annexation of the proposed project will result in an environmental impact.

ALTERNATIVES:

City Council may choose not to adopt Resolution No. 8712 and provide staff alternative direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette A. Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
PREPARED BY:

Donald Young, One Stop Permit Center Manager
Redlands Regular Meeting of 09-02-25 138 of 1096
Fiscal Impact
Discussion:

There is no financial impact. All costs associated with the annexation are paid by the developer.

Attachments
Resolution No. 8712
Petition
Attachment D - Aerial
Redlands Regular Meeting of 09-02-25 139 of 1096
1 I:\cmo\Resolutions\8712 Intention to Annex Territory to CFD No. 2004-1 (Annexation No 28).docx-ms RESOLUTION NO. 8712

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

DECLARING INTENTION TO ANNEX TERRITORY TO COMMUNITY
FACILITIES DISTRICT NO. 2004-1 OF THE CITY OF REDLANDS AND

ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED THERETO (ANNEXATION NO. 28)
WHEREAS, the City Council (the “City Council”) of the City of Redlands (the “City”) has established Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District”) for the purpose of levying special taxes on parcels of taxable property therein for the purpose of providing certain services which are necessary to meet increased demands placed upon the City as a result of the development of said real property; and
WHEREAS, it is necessary that certain parcels of property be annexed to the Community Facilities District in order that they may be developed and receive the benefit of services which will be financed by the annual levy of special taxes on said property sufficient to pay the costs of such services and costs incidental thereto; and WHEREAS, the current Rate and Method of Apportionment of Special Tax (the “Rate and Method”) set forth in Exhibit “B” hereto, requires that Special Tax for all parcels increase annually in accordance with the Los Angeles-Riverside-Orange County Consumer Price Index (the “LRO Index”); and
WHEREAS, the LRO Index no longer exists and has been replaced by the Riverside-San Bernardino-Ontario Consumer Price Index (the “RSO Index”); and WHEREAS, it is necessary for the Rate and Method to be modified to reference the RSO Index, as the LRO Index no longer exists; and
WHEREAS, the City Council is authorized by Article 3.5 (commencing with Section 53339) of Chapter 2.5 of Part 1 of Division 2 of Title 5 of the California Government Code, commonly known as the “Mello-Roos Community Facilities Act of 1982,” to annex territory to the Community Facilities District by complying with the procedures set forth in said Article 3.5;

NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Recitals. The above recitals are true and correct and are hereby incorporated into this resolution.

Section 2. Name of District. The name of the existing Community Facilities District is “Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California.”
Redlands Regular Meeting of 09-02-25 140 of 1096
2 I:\cmo\Resolutions\8712 Intention to Annex Territory to CFD No. 2004-1 (Annexation No 28).docx-ms Section 3. Amendment of Rate and Method. The reference to the “Los Angeles-Riverside-Orange County” Consumer Price Index in Section C of the Rate and Method is hereby replaced with the “Riverside-San Bernardino-Ontario Consumer Price Index.” No other portion of the Rate and Method shall be amended.

Section 4. Intention. The City Council declares its intention to conduct proceedings pursuant to said Article 3.5 for the annexation to the Community Facilities District of the territory described in Exhibit “A” attached hereto. The City Council determines that the public convenience and necessity require that such territory be annexed to the Community Facilities District.

Section 5. Description of Territory Proposed To Be Annexed; Annexation Map. The territory which is included in the existing Community Facilities District is described on the map of the Community Facilities District recorded on May 18, 2004 in Book 76 of Maps of Assessment and Community Facilities Districts, page 94, and as Instrument No 2004-0347327 in the official records of the County of San Bernardino. The territory proposed to be annexed to the Community Facilities District is described in Exhibit “A” attached hereto and by this reference made a part hereof. Such territory is also shown and described on the map thereof entitled “Annexation Map No. 28, Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California,” which is on file with the City Clerk (the “Annexation Map”) and is incorporated herein by this reference.

Section 6. Types of Services; Incidental Expenses; Plan for Providing Services. The services to be provided and financed by the existing Community Facilities District include the maintenance of landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover. Annexation No 28 is proposed to provide maintenance of, including but not limited to, street trees and landscaping within the street right-of-way adjacent to Tract Map No. 20473, and any other public services authorized by the Mello-Roos Community Facilities Act of 1982, in the area of the Annexation No. 28 property and the Community Facilities District. The Community Facilities District shall also finance costs associated with the determination of the amount of and the levy and collection of special taxes which are levied to provide such services and costs otherwise incurred in order to carry out its authorized purposes. The services described above shall be provided, as needed, throughout the Community Facilities District and the territory proposed to be annexed thereto for the benefit of all owners of property and residents of the Community Facilities District and the territory proposed to be annexed thereto. All owners of taxable parcels of property within the Community Facilities District and the territory proposed to be annexed thereto shall pay special taxes at the same rate to finance the annual cost of providing such services. The services to be provided and financed by the Community Facilities District, as previously described, are necessary to meet increased demands placed upon the City as a result of development occurring within the Community Facilities District and the territory proposed to be annexed thereto.

Section 7. Special Taxes. Except where funds are otherwise available, special taxes sufficient to pay the costs of the services described in Section 6 above and the annual administrative expenses of the City and the Community Facilities District in determining, apportioning, levying and collecting such special taxes, shall be annually levied within the territory Redlands Regular Meeting of 09-02-25 141 of 1096
3 I:\cmo\Resolutions\8712 Intention to Annex Territory to CFD No. 2004-1 (Annexation No 28).docx-ms proposed to be annexed to the Community Facilities District. Pursuant to Section 53340 of the California Government Code, the special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes. The rates and method of apportionment of said special taxes shall be as set forth in Exhibit “B” attached hereto and by this reference made a part hereof. The property within the territory proposed to be annexed shall be assigned at the rate set forth for Special Tax Rate Category C as set forth in Exhibit “B” attached hereto and for Fiscal Year 2025-26, and each Fiscal Year thereafter, assessed at the rate set forth in Table 2 in Exhibit “B” attached hereto, subject to annual increases beginning in Fiscal Year 2026-27 by the greater of 2% or the percentage increase in the Consumer Price Index as determined pursuant to the method of apportioning such special taxes set forth in said Exhibit “B”. No alteration of the special tax rates to be levied in the existing Community Facilities District, and established annexations, will result from the proposed annexation. The maximum special tax rate in the existing community facilities district, and established annexations, may not be increased as a result of this proceeding to annex property to the Community Facilities District.

Section 8. Adoption of Annexation Map. Pursuant to Section 3110.5 of the Streets and Highways Code, the City Council adopts the Annexation Map as the map of the area proposed to be annexed to the Community Facilities District. Pursuant to Section 3111 of said Code, the City Clerk shall file the original of the Annexation Map in her office and shall file a copy of the Annexation Map with the County Recorder of the County of San Bernardino no later than 15 days prior to the date of the hearing specified in Section 9 hereof.

Section 9. Hearing. A public hearing on the proposed annexation of said territory to the Community Facilities District shall be held at 6:00 p.m., or as soon thereafter as the matter may be heard, on October 7, 2025 in the Council Chambers at the City of Redlands Civic Center, 35 Cajon Street, Redlands, California, 92373.

Section 10. Notice. The City Clerk shall publish a notice of the time and place of said hearing as required by Section 53322 of the California Government Code, and shall also give notice of the hearing by first class mail to each registered voter and landowner within the territory proposed to be annexed to the Community Facilities District as prescribed by Section 53339.4 of said Code. Said notice shall be published at least seven (7) days and mailed at least fifteen (15) days before the date of the hearing and shall contain the information required by said Section 53339.4.

Section 11. Description of Voting Procedures. The voting procedures to be followed in conducting the election on the proposition with respect to the levy of special taxes within the territory proposed to be annexed to the Community Facilities District to shall be as follows:
(a) If, for each of the 90 days preceding the close of the public or protest hearing (hereinafter referred to as the “protest hearing”) at least 12 persons are registered to vote within the territory proposed to be annexed to the Community Facilities District, the election shall be conducted by the City Clerk, and shall be held on a date selected by the City Council in conformance with the provisions of Section 53326 of the California Government Code (“Section 53326”) and pursuant to the applicable provisions of law Redlands Regular Meeting of 09-02-25 142 of 1096
4 I:\cmo\Resolutions\8712 Intention to Annex Territory to CFD No. 2004-1 (Annexation No 28).docx-ms regulating elections of the City, insofar as they may be applicable, and pursuant to Section 53326 the ballots for the election shall be distributed to the qualified electors of the territory proposed to be annexed to the Community Facilities District by mail with return postage prepaid and the election shall be conducted as a mail ballot election. (b) If at the time of the close of the protest hearing, and for at least the preceding 90 days, less than 12 persons have been registered to vote within the territory proposed to be annexed to the Community Facilities District, and pursuant to Section 53326, the vote is therefore to be by the landowners of that territory, with each landowner of record at the close of the protest hearing having one vote for each acre or portion of an acre of land that he or she owns, the election shall be conducted by the City Clerk as follows:
(1) The election shall be held on the earliest date following the conclusion of the protest hearing upon which it can be held pursuant to Section 53326 which may be selected by the City Council, or such earlier date as the owners of land within the territory proposed to be annexed to the Community Facilities District and the City Clerk agree and concur is acceptable. (2) Pursuant to Section 53326, the election may be held earlier than 90 days following the close of the protest hearing if the qualified electors of the territory proposed to be annexed to the Community Facilities District waive the time limits for conducting the election set forth in Section 53326 by unanimous written consent and the City Clerk concurs in such earlier election date as shall be consented to by the qualified electors.
(3) Pursuant to Section 53326, ballots for the election shall be distributed to the qualified electors by the City Clerk by mail with return postage prepaid or by personal service.
(4) Pursuant to applicable provisions of law regulating elections of the City which govern the conduct of mail ballot elections, and Division 4 (commencing with Section 4000) of the California Elections Code with respect to elections conducted by mail, the City Clerk shall mail or deliver to each qualified elector an official ballot in a form specified by the City Council in the resolution calling the election, and shall also mail or deliver to all such qualified electors a ballot pamphlet and instructions to voter, including a sample ballot identical in form to the official ballot but identified as a sample ballot, a statement pursuant to Section 9401 of the said Code, an impartial analysis by the City Attorney pursuant to Section 9280 of the said Code with respect to the ballot proposition contained in the official ballot, ballot arguments and rebuttals, if any, pursuant to Sections 9281 to 9287, inclusive, of said Code, a return identification envelope with prepaid postage thereon addressed to the City Clerk for the return of voted official ballots, and a copy of this resolution; provided, however, that such statement, analysis and arguments may be waived with the unanimous consent of all the landowners of the territory proposed to be annexed to the Community Facilities District and shall be so stated in the resolution adopted by the City Council calling the election.

Redlands Regular Meeting of 09-02-25 143 of 1096
5 I:\cmo\Resolutions\8712 Intention to Annex Territory to CFD No. 2004-1 (Annexation No 28).docx-ms (5) The official ballot to be mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landowner-voter, and shall have appended to it a certification to be signed by the person voting the official ballot which shall certify that the person signing the certification is the person who voted the official ballot, and if the landowner-voter is other than a natural person, that he or she is an officer of or other person affiliated with the landowner-voter entitled to vote such official ballot, that he or she has been authorized to vote such official ballot on behalf of the landowner-voter, that in voting such official ballot it was his or her intent, as well as the intent of the landowner-voter, to vote all votes to which the landowner-voter is entitled based on its land ownership on the proposition set forth in the official ballot as marked thereon in the voting square opposite such proposition, and further certifying as to the acreage of the landownervoter’s land ownership within the territory proposed to be annexed to the Community Facilities District.
(6) The return identification envelope delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: (i) the name of the landowner, (ii) the address of the landowner, (iii) a declaration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, (iv) the printed name and signature of the voter, (v) the address of the voter, (vi) the date of signing and place of execution of said declaration, and (vii) a notice that the envelope contains an official ballot and is to be opened only by the City Clerk. (7) The information-to-voter form to be mailed or delivered by the City Clerk to the landowner-voters shall inform them that the official ballots shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by 5:00 o’clock p.m. on the date of the election.
(8) Upon receipt of the return identification envelopes which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election, and shall file a statement with the City Council at its next regular meeting regarding the results of such canvass and the election.

The procedures set forth in this section for conducting the election may be modified as the City Council may determine to be necessary or desirable by a resolution subsequently adopted by the City Council.

Redlands Regular Meeting of 09-02-25 144 of 1096
6 I:\cmo\Resolutions\8712 Intention to Annex Territory to CFD No. 2004-1 (Annexation No 28).docx-ms ADOPTED, SIGNED AND APPROVED this 2
nd day of September, 2025.
____________________________________
Mario Saucedo, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 09-02-25 145 of 1096
I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council of said City at a regular meeting thereof held on the 2
nd of September, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
____________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 09-02-25 146 of 1096
17942.00056\40400773.1
A-1
EXHIBIT “A”

LEGAL DESCRIPTION
FOR
ANNEXATION NO. 28 TO
COMMUNITY FACILITIES DISTRICT NO. 2004-1

CITY OF REDLANDS, COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
The property located in the City of Redlands, County of San Bernardino, State of California identified by San Bernardino County Assessor’s Parcel No.: 0168-132-05-0000.

Redlands Regular Meeting of 09-02-25 147 of 1096
17942.00056\40400773.1
B-1
.

EXHIBIT “B”

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS
A Special Tax (the “Special Tax”) shall be levied on and collected from each Parcel of Taxable Property (defined below) in Community Facilities District No. 2004-1 (the “District”), in each Fiscal Year, (defined below), commencing in the Fiscal Year beginning July 1, 2004, in an amount determined by the City Council of the City of Redlands, acting in its capacity, as the legislative body of the District (hereinafter as the “Council”), by applying the rate and method of apportionment set forth below. All of the real property in the District, unless exempted by law or by the provisions herein, shall be taxed for the purposes, to the extent, and in the manner provided herein.

A. DEFINITIONS
“Additional Maintenance” means the maintenance of landscaping for Parcels assigned to a Special Tax Rate Category in addition to the Basic Maintenance, including, but not limited to, the maintenance of significant open space, citrus groves, and firebreaks and extensive medians and parkways.
“Additional Maintenance Rate Per Benefit Unit” means the Special Tax Rate per Benefit Unit that will be levied in any Fiscal Year on Parcels of Taxable Property assigned to a Special Tax Rate Category to pay the cost of Additional Maintenance, if any, for such Parcels, including, but not limited to, the City’s administrative costs in levying and collecting the Special Tax and managing and administering the Additional Maintenance in such Fiscal Year.
“Basic Maintenance” means the normal maintenance of basic landscaping within the District, including, but not limited to, parkways, open space areas, medians and street trees and the associated maintenance of bushes, shrubs and ground cover. “Base Rate Per Benefit Unit” means the Special Tax Rate per Benefit Unit that will be levied in any Fiscal Year on all Parcels of Taxable Property in the District to pay the estimated cost of the Basic Maintenance, including, but not limited to, the City’s administrative costs in levying and collecting the Special Tax and managing and administering the Basic Maintenance in such Fiscal Year. “Benefit Unit” means a Single-family residential lot or dwelling unit or the equivalent.

Commercial property is assigned Benefit Units based on acreage with the basis being four (4) Benefit Units per acre, consistent with the average residential density in the City.

Industrial Property is assigned Benefit Units based on acreage with the basis being two (2) Benefit Units per acre. Multi-family property is assigned 60 percent of one Benefit Unit per dwelling unit and Religious Property is assigned two (2) Benefit Units per acre.

Redlands Regular Meeting of 09-02-25 148 of 1096
17942.00056\40400773.1
B-2
“City” means the City of Redlands.
“Council” has the meaning set forth in the preamble.
“Commercial Property” means any Parcel that is used for the purpose of selling, distributing or furnishing a product or service.
“Development” means any approved development and/or improvement of property resulting in the recordation of a final map or the issuance of a building permit. “District” has the meaning set forth in the preamble.
“Exempt Property” means property that is exempt from the levy of the Special Tax, including all publicly owned or dedicated property, sliver parcels, common lots, open space and any other property that cannot be developed.
“Fiscal Year” means the period from and including July 1st of any year to and including the following June 30th.
“Industrial Property” means any Parcel that is used for the purpose of manufacturing a product.
“Land Use Category” means any of the categories contained in Table 1 to which Parcels of Taxable Property are assigned consistent with the land use approvals that have been received or proposed for the Parcel as of March 1 preceding the beginning of a Fiscal Year. “Maximum Special Tax Rate(s)” means the Maximum Special Tax Rate(s) per Benefit Unit for Parcels in all Special Tax Rate Categories that can be levied by the Council in any Fiscal Year as determined pursuant to Section C. The Maximum Special Tax Rates per Benefit Unit for Parcels in all Special Tax Rate Categories, including the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit, as set forth in Table 2, shall be increased by the percentage increase in the Consumer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005-06 and on each subsequent July 1 for the Fiscal Year then commencing. “Multi-family Residential Property” means any Parcel of residential property that consists of a building or buildings comprised of attached residential units available for rental, but not purchase, by the general public and under common ownership and/or management.
“Parcel” means a lot or Parcel of land that is identified by an Assessor’s Parcel Number in the Tax Assessment Roll of the County Assessor of the County of San Bernardino. “Religious Property” means any Parcel used as a place of worship or for other religious activities.

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“Single-family Residential Property” means any Parcel of residential property that is or will be improved with a building comprised of attached or detached residential units available for purchase or rent by the general public.
“Special Tax(es)” means the Special Tax to be levied in each Fiscal Year on each Parcel of Taxable Property.
“Special Tax Rate Category” means any of the categories identified in Table 2 to which Parcels of Taxable Property in a Development are assigned based on the cost of the Basic Maintenance and the cost of the Additional Maintenance, if any, which will be provided to such Parcels.
“Taxable Property” means Parcels that are not Exempt Property.

B. ASSIGNMENT TO LAND USE CATEGORY
Parcels of Taxable Property in a Development shall be assigned to the appropriate Land Use Category contained in Table 1. Such Parcels shall also be assigned to the appropriate Special Tax Rate Category contained in Table 2, based on the estimated cost for providing the Additional Maintenance, if any, to the Development. The Special Tax shall be levied upon and collected from each such Parcel for each Fiscal Year based on the Benefit Units which are assigned to the Parcel as a result of its assignment to the appropriate Land Use Category and Special Tax Rate Category, as provided in Sections C and D.

TABLE 1
Land Use Category
Land Use Category Description Benefit Unit(s)
1 Single-family
Residential
One (1) / Residence
2 Commercial Five (5) / Acre
3 Industrial Two (2) / Acre
4 Multi-family
Residential
Six tenths (0.6) / Residential Unit
5 Religious Property Two (2) / Acre
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C. MAXIMUM SPECIAL TAX RATES
The Maximum Special Tax Rate per Benefit Unit for each Parcel for each Fiscal Year shall be the total of the Base Rate Per Benefit Unit plus the Additional Maintenance Rate Per Benefit Unit for the Special Tax Rate Category to which the Parcel is assigned. For Fiscal Year 2004-05 the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit for each Special Tax Category shall be the amounts set forth in Table 2 for such Special Tax Rate Category. The Base Rates Per Benefit Unit and the Additional Maintenance Rates Per Benefit Unit for all Parcels in all Special Tax Rate Categories shall be increased by the percentage increase in the Consumer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005-06 and on each subsequent July 1 for the Fiscal Year then commencing.

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TABLE 2
Maximum Special Tax Rates
Maximum Rates Per Benefit Unit
Special Tax Additional
Rate Category Base Rate Maintenance Rate
A $250 $0
B $250 $100
C $250 $200
D $250 $300
E $250 $400
F $250 $500
G $250 $600
H $250 $700
I $250 $800
J $250 $900
K $250 $1,000
L $250 $1,100
M $250 $1,200
N $250 $1,300
O $250 $1,400
P $250 $1,500
Q $250 $1,600
R $250 $1,700
S $250 $1,800
T $250 $1,900
U $250 $2,000
V $250 $2,100
W $250 $2,200
X $250 $2,300
Y $250 $2,400
Z $250 $2,500
The Parcels which are to be included in the District at the time of its formation and which are identified in Table 3 shall be assigned to the Land Use Category and the Special Tax Rate Category specified in Table 3.

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TABLE 3
Assignment to Land Use Category
and Special Tax Rate Category
Land Use Special Tax Rate
Tract No. Category Category
16408 One (1) K
D. METHOD OF APPORTIONMENT AND LEVY OF ANNUAL SPECIAL TAX For each Fiscal Year, commencing with Fiscal Year 2004-05, the Council shall (a) determine the cost of providing the Basic Maintenance in the District and the amount of the Base Rate Per Benefit Unit to be levied on Parcels of Taxable Property in the District to pay the cost of the Basic Maintenance; (b) determine the cost of providing the Additional Maintenance, if any, for each Special Tax Rate Category, as then applicable, and the amount of the Additional Maintenance Rate Per Benefit Unit, if any, to be levied on Parcels of Taxable Property in each Special Tax Rate Category to pay the cost the Additional Maintenance therefor; and (c) levy the Special Tax on all Parcels of Taxable Property in each Special Tax Rate Category, as then applicable. The amount of the Special Tax to be levied on any Parcel of Taxable Property in any Fiscal Year shall be determined by multiplying the Benefit Units for the Parcel, depending on the Land Use Category to which it is assigned, by the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit, if any, determined pursuant to clauses (a) and (b) above, for the Special Tax Rate Category to which the Parcel is assigned.

No Special Tax shall be levied on property which, at the time of adoption of the Resolution of Formation for the District, is Exempt Property.

E. FUTURE ANNEXATIONS
It is anticipated that additional properties will be annexed to the District from time to time.

As each annexation is proposed, an analysis will be prepared to determine the types and area of landscaping to be maintained, i.e., Basic Maintenance and/or Additional Maintenance, if any, and the estimated annual cost of providing the Additional Maintenance, if any, to the property. Based on this analysis, the property to be annexed will be assigned to the appropriate Special Tax Rate Category contained in Table 2.

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17942.00056\41719936.1

PETITION TO THE CITY COUNCIL OF THE CITY OF REDLANDS

REQUESTING INITIATION OF PROCEEDINGS FOR THE ANNEXATION OF TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2004-1 OF

THE CITY OF REDLANDS, AND CONSENTING TO THE LEVY OF

SPECIAL TAXES TO PAY THE ANNUAL COSTS OF CERTAIN SERVICES (ANNEXATION NO. 28)

1. Tri Pointe Homes IE-SD, Inc., a California corporation and KL LB Buy 2 LLC, a Delaware limited liability company (collectively, the “Owners”), requests that the City Council (the “City Council”) of the City of Redlands (the “City”) initiate proceedings pursuant to Article 3.5 (commencing with Section 53339) of Chapter 2.5 of Part 1 of Division 2 of Title 5 of the California Government Code, commonly known as the “Mello-Roos Community Facilities Act of 1982,” (the “Act”) for the annexation of the property described in Exhibit “A” attached hereto (the “Property”) to “Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California” (the “CFD”) for the purpose of providing for the funding, through the levy of special taxes, of the annual costs of services, including but not limited to, the maintenance of street trees and landscaping within the street right-of-way adjacent to Tract Map No. 20473, and any other public services authorized by the Act, in the area of the Property and the CFD.

2. Owners represent to the City Council that they are the owner of all of the Property.

DATED: _____________________, 2025
Tri Pointe Homes IE-SD, Inc. a California corporation
______________________________________
By: ______________________________________
Its: ______________________________________
KL LB Buy 2 LLC, a Delaware limited liability
company
______________________________________
By: ______________________________________
Its: ______________________________________
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EXHIBIT “A”

DESCRIPTION OF THE PROPERTY
The property located in the City of Redlands, County of San Bernardino, State of California identified by San Bernardino County Assessor’s Parcel No.:
0168-132-05-0000
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City Council Meeting I. 12.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8713 Annexation No. 30 declaring intent to annex territory into Community Facilities District 2004-1 and determine that the proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (City Planner Foote)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

I move that the City Council determine that the proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. 2. I move to adopt Resolution No. 8713.

RECOMMENDATION:

Staff recommends City Council adopt Resolution No. 8713 declaring intent to annex territory into Community Facilities District No. 2004-1 and determine that the proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

DISCUSSION:

The City Council established Community Facilities District No. 2004-1 (CFD) for the purpose of providing certain services which are necessary to meet demands placed upon the City by development. The City Council is being asked to consider Resolution No. 8713, a Resolution of Intention to annex territory into the CFD.

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City staff received a petition from Meritage Homes of California, Inc. requesting annexation of its property into the CFD for the maintenance of a parking lot, infiltration basin, storm water treatment devices, landscaping, and street trees within lettered lot “I”, lettered lot "F" and street right-of-way adjacent to Tract Map No. 20528, Assessor's Parcel Numbers 0167-061-01 and 0167-061-03 as shown on Attachment C. This annexation is for the properties on the north side of West Pioneer Avenue and East of I-210. Tentative Tract Map No. 20528 was approved by the City Council on December 19, 2023. If Resolution No. 8713 is adopted a public hearing will be scheduled for the City Council meeting on October 7, 2025.

The proposed project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (CEQA) as it has been determined there is no possibility the annexation of the proposed project will result in an environmental impact.

ALTERNATIVES:

N/A
STRATEGIC PLAN:

N/A
SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette A. Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
PREPARED BY:

Donald Young, One Stop Permit Center Manager
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Fiscal Impact
Discussion:

There is no financial impact. All costs associated with the annexation are paid by the developer.

Attachments
Resolution No. 8713
Petition
Attachment C - Aerial
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1 \\files\dept\CMO\cmo\Resolutions\8713 Intention to Annex Territory to CFD No 2004-1 (Annexation 30).docx-ms RESOLUTION NO. 8713

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

DECLARING INTENTION TO ANNEX TERRITORY TO COMMUNITY
FACILITIES DISTRICT NO. 2004-1 OF THE CITY OF REDLANDS AND

ADOPTING A MAP OF THE AREA PROPOSED TO BE ANNEXED THERETO (ANNEXATION NO. 30)
WHEREAS, the City Council (the “City Council”) of the City of Redlands (the “City”) has established Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District”) for the purpose of levying special taxes on parcels of taxable property therein for the purpose of providing certain services which are necessary to meet increased demands placed upon the City as a result of the development of said real property; and
WHEREAS, it is necessary that certain parcels of property be annexed to the Community Facilities District in order that they may be developed and receive the benefit of services which will be financed by the annual levy of special taxes on said property sufficient to pay the costs of such services and costs incidental thereto; and WHEREAS, the current Rate and Method of Apportionment of Special Tax (the “Rate and Method”) set forth in Exhibit “B” hereto, requires that Special Tax for all parcels increase annually in accordance with the Los Angeles-Riverside-Orange County Consumer Price Index (the “LRO Index”); and
WHEREAS, the LRO Index no longer exists and has been replaced by the Riverside-San Bernardino-Ontario Consumer Price Index (the “RSO Index”); and WHEREAS, it is necessary for the Rate and Method to be modified to reference the RSO Index, as the LRO Index no longer exists; and
WHEREAS, the City Council is authorized by Article 3.5 (commencing with Section 53339) of Chapter 2.5 of Part 1 of Division 2 of Title 5 of the California Government Code, commonly known as the “Mello-Roos Community Facilities Act of 1982,” to annex territory to the Community Facilities District by complying with the procedures set forth in said Article 3.5;

NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Recitals. The above recitals are true and correct and are hereby incorporated into this resolution.

Section 2. Name of District. The name of the existing Community Facilities District is “Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California.”
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2 Section 3. Amendment of Rate and Method. The reference to the “Los Angeles-Riverside-Orange County” Consumer Price Index in Section C of the Rate and Method is hereby replaced with the “Riverside-San Bernardino-Ontario Consumer Price Index.” No other portion of the Rate and Method shall be amended.

Section 4. Intention. The City Council declares its intention to conduct proceedings pursuant to said Article 3.5 for the annexation to the Community Facilities District of the territory described in Exhibit “A” attached hereto. The City Council determines that the public convenience and necessity require that such territory be annexed to the Community Facilities District.

Section 5. Description of Territory Proposed To Be Annexed; Annexation Map. The territory which is included in the existing Community Facilities District is described on the map of the Community Facilities District recorded on May 18, 2004 in Book 76 of Maps of Assessment and Community Facilities Districts, page 94, and as Instrument No 2004-0347327 in the official records of the County of San Bernardino. The territory proposed to be annexed to the Community Facilities District is described in Exhibit “A” attached hereto and by this reference made a part hereof. Such territory is also shown and described on the map thereof entitled “Annexation Map No. 30, Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California,” which is on file with the City Clerk (the “Annexation Map”) and is incorporated herein by this reference.

Section 6. Types of Services; Incidental Expenses; Plan for Providing Services. The services to be provided and financed by the existing Community Facilities District include the maintenance of landscaping within the Community Facilities District, including but not limited to, parkways, open space areas, citrus groves, firebreaks, medians and street trees and the associated maintenance of bushes, shrubs and ground cover. Annexation No 30 is proposed to provide maintenance of infiltration basins, storm water treatment facilities, landscaping and street trees within lettered lots “I” and “F,” and street right-of-way adjacent to Tract Map No. 20528, and any other public services authorized by the Mello-Roos Community Facilities Act of 1982, in the area of the Annexation No. 30 property and the Community Facilities District. The Community Facilities District shall also finance costs associated with the determination of the amount of and the levy and collection of special taxes which are levied to provide such services and costs otherwise incurred in order to carry out its authorized purposes. The services described above shall be provided, as needed, throughout the Community Facilities District and the territory proposed to be annexed thereto for the benefit of all owners of property and residents of the Community Facilities District and the territory proposed to be annexed thereto. All owners of taxable parcels of property within the Community Facilities District and the territory proposed to be annexed thereto shall pay special taxes at the same rate to finance the annual cost of providing such services.

The services to be provided and financed by the Community Facilities District, as previously described, are necessary to meet increased demands placed upon the City as a result of development occurring within the Community Facilities District and the territory proposed to be annexed thereto.

Section 7. Special Taxes. Except where funds are otherwise available, special taxes sufficient to pay the costs of the services described in Section 6 above and the annual administrative expenses of the City and the Community Facilities District in determining, Redlands Regular Meeting of 09-02-25 161 of 1096
3 apportioning, levying and collecting such special taxes, shall be annually levied within the territory proposed to be annexed to the Community Facilities District. Pursuant to Section 53340 of the California Government Code, the special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes. The rates and method of apportionment of said special taxes shall be as set forth in Exhibit “B” attached hereto and by this reference made a part hereof. The property within the territory proposed to be annexed shall be assigned at the rate set forth for Special Tax Rate Category B as set forth in Exhibit “B” attached hereto and for Fiscal Year 2025-26, and each Fiscal Year thereafter, assessed at the rate set forth in Table 2 in Exhibit “B” attached hereto, subject to annual increases beginning in Fiscal Year 2026-27 by the greater of 2% or the percentage increase in the Consumer Price Index as determined pursuant to the method of apportioning such special taxes set forth in said Exhibit “B”. No alteration of the special tax rates to be levied in the existing Community Facilities District, and established annexations, will result from the proposed annexation. The maximum special tax rate in the existing community facilities district, and established annexations, may not be increased as a result of this proceeding to annex property to the Community Facilities District.

Section 8. Adoption of Annexation Map. Pursuant to Section 3110.5 of the Streets and Highways Code, the City Council adopts the Annexation Map as the map of the area proposed to be annexed to the Community Facilities District. Pursuant to Section 3111 of said Code, the City Clerk shall file the original of the Annexation Map in her office and shall file a copy of the Annexation Map with the County Recorder of the County of San Bernardino no later than 15 days prior to the date of the hearing specified in Section 9 hereof.

Section 9. Hearing. A public hearing on the proposed annexation of said territory to the Community Facilities District shall be held at 6:00 p.m., or as soon thereafter as the matter may be heard, on October 7, 2025 in the Council Chambers at the City of Redlands Civic Center, 35 Cajon Street, Redlands, California, 92373.

Section 10. Notice. The City Clerk shall publish a notice of the time and place of said hearing as required by Section 53322 of the California Government Code, and shall also give notice of the hearing by first class mail to each registered voter and landowner within the territory proposed to be annexed to the Community Facilities District as prescribed by Section 53339.4 of said Code. Said notice shall be published at least seven (7) days and mailed at least fifteen (15) days before the date of the hearing and shall contain the information required by said Section 53339.4.

Section 11. Description of Voting Procedures. The voting procedures to be followed in conducting the election on the proposition with respect to the levy of special taxes within the territory proposed to be annexed to the Community Facilities District to shall be as follows:
(a) If, for each of the 90 days preceding the close of the public or protest hearing (hereinafter referred to as the “protest hearing”) at least 12 persons are registered to vote within the territory proposed to be annexed to the Community Facilities District, the election shall be conducted by the City Clerk, and shall be held on a date selected by the City Council in conformance with the provisions of Section 53326 of the California Redlands Regular Meeting of 09-02-25 162 of 1096
4 Government Code (“Section 53326”) and pursuant to the applicable provisions of law regulating elections of the City, insofar as they may be applicable, and pursuant to Section 53326 the ballots for the election shall be distributed to the qualified electors of the territory proposed to be annexed to the Community Facilities District by mail with return postage prepaid and the election shall be conducted as a mail ballot election. (b) If at the time of the close of the protest hearing, and for at least the preceding 90 days, less than 12 persons have been registered to vote within the territory proposed to be annexed to the Community Facilities District, and pursuant to Section 53326, the vote is therefore to be by the landowners of that territory, with each landowner of record at the close of the protest hearing having one vote for each acre or portion of an acre of land that he or she owns, the election shall be conducted by the City Clerk as follows:
(1) The election shall be held on the earliest date following the conclusion of the protest hearing upon which it can be held pursuant to Section 53326 which may be selected by the City Council, or such earlier date as the owners of land within the territory proposed to be annexed to the Community Facilities District and the City Clerk agree and concur is acceptable. (2) Pursuant to Section 53326, the election may be held earlier than 90 days following the close of the protest hearing if the qualified electors of the territory proposed to be annexed to the Community Facilities District waive the time limits for conducting the election set forth in Section 53326 by unanimous written consent and the City Clerk concurs in such earlier election date as shall be consented to by the qualified electors.
(3) Pursuant to Section 53326, ballots for the election shall be distributed to the qualified electors by the City Clerk by mail with return postage prepaid or by personal service.
(4) Pursuant to applicable provisions of law regulating elections of the City which govern the conduct of mail ballot elections, and Division 4 (commencing with Section 4000) of the California Elections Code with respect to elections conducted by mail, the City Clerk shall mail or deliver to each qualified elector an official ballot in a form specified by the City Council in the resolution calling the election, and shall also mail or deliver to all such qualified electors a ballot pamphlet and instructions to voter, including a sample ballot identical in form to the official ballot but identified as a sample ballot, a statement pursuant to Section 9401 of the said Code, an impartial analysis by the City Attorney pursuant to Section 9280 of the said Code with respect to the ballot proposition contained in the official ballot, ballot arguments and rebuttals, if any, pursuant to Sections 9281 to 9287, inclusive, of said Code, a return identification envelope with prepaid postage thereon addressed to the City Clerk for the return of voted official ballots, and a copy of this resolution; provided, however, that such statement, analysis and arguments may be waived with the unanimous consent of all the landowners of the territory proposed to be annexed to the Community Facilities District and shall be so stated in the resolution adopted by the City Council calling the election.

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5 (5) The official ballot to be mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landowner-voter, and shall have appended to it a certification to be signed by the person voting the official ballot which shall certify that the person signing the certification is the person who voted the official ballot, and if the landowner-voter is other than a natural person, that he or she is an officer of or other person affiliated with the landowner-voter entitled to vote such official ballot, that he or she has been authorized to vote such official ballot on behalf of the landowner-voter, that in voting such official ballot it was his or her intent, as well as the intent of the landowner-voter, to vote all votes to which the landowner-voter is entitled based on its land ownership on the proposition set forth in the official ballot as marked thereon in the voting square opposite such proposition, and further certifying as to the acreage of the landownervoter’s land ownership within the territory proposed to be annexed to the Community Facilities District.
(6) The return identification envelope delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: (i) the name of the landowner, (ii) the address of the landowner, (iii) a declaration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, (iv) the printed name and signature of the voter, (v) the address of the voter, (vi) the date of signing and place of execution of said declaration, and (vii) a notice that the envelope contains an official ballot and is to be opened only by the City Clerk. (7) The information-to-voter form to be mailed or delivered by the City Clerk to the landowner-voters shall inform them that the official ballots shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by 5:00 o’clock p.m. on the date of the election.
(8) Upon receipt of the return identification envelopes which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election, and shall file a statement with the City Council at its next regular meeting regarding the results of such canvass and the election.

The procedures set forth in this section for conducting the election may be modified as the City Council may determine to be necessary or desirable by a resolution subsequently adopted by the City Council.

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6 ADOPTED, SIGNED AND APPROVED this 2
nd day of September, 2025.
____________________________________
Mario Saucedo, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council of said City at a regular meeting thereof held on the 2nd of September, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
____________________________________
Jeanne Donaldson, City Clerk
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EXHIBIT “A”

LEGAL DESCRIPTION
FOR
ANNEXATION NO. 30 TO
COMMUNITY FACILITIES DISTRICT NO. 2004-1

CITY OF REDLANDS, COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
The property located in the City of Redlands, County of San Bernardino, State of California identified by San Bernardino County Assessor’s Parcel Nos.: 0167-061-01-0000 and 0167-061- 03-0000.

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.

EXHIBIT “B”

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS
A Special Tax (the “Special Tax”) shall be levied on and collected from each Parcel of Taxable Property (defined below) in Community Facilities District No. 2004-1 (the “District”), in each Fiscal Year, (defined below), commencing in the Fiscal Year beginning July 1, 2004, in an amount determined by the City Council of the City of Redlands, acting in its capacity, as the legislative body of the District (hereinafter as the “Council”), by applying the rate and method of apportionment set forth below. All of the real property in the District, unless exempted by law or by the provisions herein, shall be taxed for the purposes, to the extent, and in the manner provided herein.

A. DEFINITIONS
“Additional Maintenance” means the maintenance of landscaping for Parcels assigned to a Special Tax Rate Category in addition to the Basic Maintenance, including, but not limited to, the maintenance of significant open space, citrus groves, and firebreaks and extensive medians and parkways.
“Additional Maintenance Rate Per Benefit Unit” means the Special Tax Rate per Benefit Unit that will be levied in any Fiscal Year on Parcels of Taxable Property assigned to a Special Tax Rate Category to pay the cost of Additional Maintenance, if any, for such Parcels, including, but not limited to, the City’s administrative costs in levying and collecting the Special Tax and managing and administering the Additional Maintenance in such Fiscal Year.
“Basic Maintenance” means the normal maintenance of basic landscaping within the District, including, but not limited to, parkways, open space areas, medians and street trees and the associated maintenance of bushes, shrubs and ground cover. “Base Rate Per Benefit Unit” means the Special Tax Rate per Benefit Unit that will be levied in any Fiscal Year on all Parcels of Taxable Property in the District to pay the estimated cost of the Basic Maintenance, including, but not limited to, the City’s administrative costs in levying and collecting the Special Tax and managing and administering the Basic Maintenance in such Fiscal Year. “Benefit Unit” means a Single-family residential lot or dwelling unit or the equivalent.

Commercial property is assigned Benefit Units based on acreage with the basis being four (4) Benefit Units per acre, consistent with the average residential density in the City.

Industrial Property is assigned Benefit Units based on acreage with the basis being two (2) Benefit Units per acre. Multi-family property is assigned 60 percent of one Benefit Unit per dwelling unit and Religious Property is assigned two (2) Benefit Units per acre.

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“City” means the City of Redlands.
“Council” has the meaning set forth in the preamble.
“Commercial Property” means any Parcel that is used for the purpose of selling, distributing or furnishing a product or service.
“Development” means any approved development and/or improvement of property resulting in the recordation of a final map or the issuance of a building permit. “District” has the meaning set forth in the preamble.
“Exempt Property” means property that is exempt from the levy of the Special Tax, including all publicly owned or dedicated property, sliver parcels, common lots, open space and any other property that cannot be developed.
“Fiscal Year” means the period from and including July 1st of any year to and including the following June 30th.
“Industrial Property” means any Parcel that is used for the purpose of manufacturing a product.
“Land Use Category” means any of the categories contained in Table 1 to which Parcels of Taxable Property are assigned consistent with the land use approvals that have been received or proposed for the Parcel as of March 1 preceding the beginning of a Fiscal Year. “Maximum Special Tax Rate(s)” means the Maximum Special Tax Rate(s) per Benefit Unit for Parcels in all Special Tax Rate Categories that can be levied by the Council in any Fiscal Year as determined pursuant to Section C. The Maximum Special Tax Rates per Benefit Unit for Parcels in all Special Tax Rate Categories, including the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit, as set forth in Table 2, shall be increased by the percentage increase in the Consumer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005-06 and on each subsequent July 1 for the Fiscal Year then commencing. “Multi-family Residential Property” means any Parcel of residential property that consists of a building or buildings comprised of attached residential units available for rental, but not purchase, by the general public and under common ownership and/or management.
“Parcel” means a lot or Parcel of land that is identified by an Assessor’s Parcel Number in the Tax Assessment Roll of the County Assessor of the County of San Bernardino. “Religious Property” means any Parcel used as a place of worship or for other religious activities.

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“Single-family Residential Property” means any Parcel of residential property that is or will be improved with a building comprised of attached or detached residential units available for purchase or rent by the general public.
“Special Tax(es)” means the Special Tax to be levied in each Fiscal Year on each Parcel of Taxable Property.
“Special Tax Rate Category” means any of the categories identified in Table 2 to which Parcels of Taxable Property in a Development are assigned based on the cost of the Basic Maintenance and the cost of the Additional Maintenance, if any, which will be provided to such Parcels.
“Taxable Property” means Parcels that are not Exempt Property.

B. ASSIGNMENT TO LAND USE CATEGORY
Parcels of Taxable Property in a Development shall be assigned to the appropriate Land Use Category contained in Table 1. Such Parcels shall also be assigned to the appropriate Special Tax Rate Category contained in Table 2, based on the estimated cost for providing the Additional Maintenance, if any, to the Development. The Special Tax shall be levied upon and collected from each such Parcel for each Fiscal Year based on the Benefit Units which are assigned to the Parcel as a result of its assignment to the appropriate Land Use Category and Special Tax Rate Category, as provided in Sections C and D.

TABLE 1
Land Use Category
Land Use Category Description Benefit Unit(s)
1 Single-family
Residential
One (1) / Residence
2 Commercial Five (5) / Acre
3 Industrial Two (2) / Acre
4 Multi-family
Residential
Six tenths (0.6) / Residential Unit
5 Religious Property Two (2) / Acre
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C. MAXIMUM SPECIAL TAX RATES
The Maximum Special Tax Rate per Benefit Unit for each Parcel for each Fiscal Year shall be the total of the Base Rate Per Benefit Unit plus the Additional Maintenance Rate Per Benefit Unit for the Special Tax Rate Category to which the Parcel is assigned. For Fiscal Year 2004-05 the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit for each Special Tax Category shall be the amounts set forth in Table 2 for such Special Tax Rate Category. The Base Rates Per Benefit Unit and the Additional Maintenance Rates Per Benefit Unit for all Parcels in all Special Tax Rate Categories shall be increased by the percentage increase in the Consumer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005-06 and on each subsequent July 1 for the Fiscal Year then commencing.

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TABLE 2
Maximum Special Tax Rates
Maximum Rates Per Benefit Unit
Special Tax Additional
Rate Category Base Rate Maintenance Rate
A $250 $0
B $250 $100
C $250 $200
D $250 $300
E $250 $400
F $250 $500
G $250 $600
H $250 $700
I $250 $800
J $250 $900
K $250 $1,000
L $250 $1,100
M $250 $1,200
N $250 $1,300
O $250 $1,400
P $250 $1,500
Q $250 $1,600
R $250 $1,700
S $250 $1,800
T $250 $1,900
U $250 $2,000
V $250 $2,100
W $250 $2,200
X $250 $2,300
Y $250 $2,400
Z $250 $2,500
The Parcels which are to be included in the District at the time of its formation and which are identified in Table 3 shall be assigned to the Land Use Category and the Special Tax Rate Category specified in Table 3.

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TABLE 3
Assignment to Land Use Category
and Special Tax Rate Category
Land Use Special Tax Rate
Tract No. Category Category
16408 One (1) K
D. METHOD OF APPORTIONMENT AND LEVY OF ANNUAL SPECIAL TAX For each Fiscal Year, commencing with Fiscal Year 2004-05, the Council shall (a) determine the cost of providing the Basic Maintenance in the District and the amount of the Base Rate Per Benefit Unit to be levied on Parcels of Taxable Property in the District to pay the cost of the Basic Maintenance; (b) determine the cost of providing the Additional Maintenance, if any, for each Special Tax Rate Category, as then applicable, and the amount of the Additional Maintenance Rate Per Benefit Unit, if any, to be levied on Parcels of Taxable Property in each Special Tax Rate Category to pay the cost the Additional Maintenance therefor; and (c) levy the Special Tax on all Parcels of Taxable Property in each Special Tax Rate Category, as then applicable. The amount of the Special Tax to be levied on any Parcel of Taxable Property in any Fiscal Year shall be determined by multiplying the Benefit Units for the Parcel, depending on the Land Use Category to which it is assigned, by the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit, if any, determined pursuant to clauses (a) and (b) above, for the Special Tax Rate Category to which the Parcel is assigned.

No Special Tax shall be levied on property which, at the time of adoption of the Resolution of Formation for the District, is Exempt Property.

E. FUTURE ANNEXATIONS
It is anticipated that additional properties will be annexed to the District from time to time.

As each annexation is proposed, an analysis will be prepared to determine the types and area of landscaping to be maintained, i.e., Basic Maintenance and/or Additional Maintenance, if any, and the estimated annual cost of providing the Additional Maintenance, if any, to the property. Based on this analysis, the property to be annexed will be assigned to the appropriate Special Tax Rate Category contained in Table 2.

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PETITION TO THE CITY COUNCIL OF THE CITY OF REDLANDS

REQUESTING INITIATION OF PROCEEDINGS FOR THE ANNEXATION OF TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2004-1 OF

THE CITY OF REDLANDS, AND CONSENTING TO THE LEVY OF

SPECIAL TAXES TO PAY THE ANNUAL COSTS OF CERTAIN SERVICES (ANNEXATION NO. 30)

1. Meritage Homes of California, Inc., a California corporation (the “Owner”), requests that the City Council (the “City Council”) of the City of Redlands (the “City”) initiate proceedings pursuant to Article 3.5 (commencing with Section 53339) of Chapter

2.5 of Part 1 of Division 2 of Title 5 of the California Government Code, commonly known as the “Mello-Roos Community Facilities Act of 1982,” (the “Act”) for the annexation of the property described in Exhibit “A” attached hereto (the “Property”) to “Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California” (the “CFD”) for the purpose of providing for the funding, through the levy of special taxes, of the annual costs of services, including but not limited to, the maintenance of infiltration basins, storm water treatment facilities, landscaping and street trees within lettered lots “I” and “F,” and street right-of-way adjacent to Tract Map No. 20528, and any other public services authorized by the Act, in the area of the Property and the CFD.

2. Owner represents to the City Council that they are the owner of all of the Property.

DATED: _____________________, 2025
Meritage Home of California, Inc., a California
corporation
______________________________________
By: Aaron Talarico
Its: Vice President
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EXHIBIT “A”

DESCRIPTION OF THE PROPERTY
The property located in the City of Redlands, County of San Bernardino, State of California identified by San Bernardino County Assessor’s Parcel Nos.: 0167-061-01-0000 and 0167-061-03-0000.

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City Council Meeting I. 13.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the use of city resources and the request for in-kind support in the amount of $16,505.63 related to the Oktoberfest event hosted by the Redlands Optimist Club on October 4 and October 5, 2025; approve sale and consumption of alcoholic beverages at the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:

I move that the City Council determine that the approval of the Oktoberfest event hosted by the Redlands Optimist Club on October 4 and October 5, 2025, is exempt from environmental review pursuant to Section 15311(c) of the State’s guidelines implementing the California Environmental Quality Act;

1. I move to authorize the use of city resources and in-kind support in the amount of $16,505.63; and

2. I move to authorize the request for the sale and consumption of alcoholic beverages at the event.

3. RECOMMENDATION:

Staff recommends that the City Council determine that the Oktoberfest event, scheduled for October 4 and October 5, 2025, is exempt from environmental review pursuant to Section 15311(c) of the State’s guidelines implementing the California Environmental Quality Act (CEQA). Staff further recommends that the City Council approve the sale and consumption of alcoholic beverages during Redlands Regular Meeting of 09-02-25 177 of 1096
the event, and authorize the expenditure of City resources and in-kind support in the amount of $16,505.63, including costs for personnel, equipment, and related services.

DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support, including the use of city equipment, staff, and facilities for special events.

The Redlands Optimist Club is a registered non-profit organization operating out of the City of Redlands and has held their Oktoberfest event in the City annually since 2010. According to the submitted application, all funds generated will be allocated for future support to the Optimist Club in their work with the youth in the community. It is also stated in the application that the event will bring support to local businesses in downtown Redlands.

The Redlands Optimist Club has reserved Sylvan Park on Saturday, October 4 and Sunday, October 5, 2025 for the Redlands Oktoberfest event. The Optimist Club is requesting in-kind support and departmental resources for this event, including personnel and equipment from the Police and Facilities and Community Services Departments. The Optimist Club is also requesting permission to serve alcohol at the event that will end no later than 8:00 p.m. on Saturday and Sunday. The Optimist Club is a registered non-profit organization operating out of the City of Redlands. The City Council has waived fees for this event in the past as it serves as a public benefit to the community by promoting economic development and tourism within the community. The Optimist Club will be responsible for operating and obtaining the daily license to serve alcohol from the Office of Alcohol Beverage Control.

The City previously approved in-kind support in the amount of $14,061.00 for the 12th annual Oktoberfest event. Redlands Optimist Club has successfully hosted these events, gathering thousands of people at Sylvan Park which is a huge benefit for local businesses.

The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of the construction, or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items in generally the Redlands Regular Meeting of 09-02-25 178 of 1096
such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.

ALTERNATIVES:

The City Council may elect to deny the request for in-kind support or the sale and consumption of alcohol and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez. Administrative Assistant II
Fiscal Impact
Fiscal Year: 2025/26
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $16,505.63
Budgeted Y/N: N
Discussion:

Please see the "Fiscal Impact" attachment for reference.

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Attachments
In-Kind Request
Verification_of_Non-Profit
ABC Permit
Fiscal Impact
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In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2025-2026
Amount Type 2024-2025Amount
Police Personnel1 $9,675.00 Hard Cost $10,080.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $4,500.00 Hard Cost $2,250.00 Personnel & Equipment Subtotal $14,175.00 $12,330.00
Fees Established by City Council
Resolution
Park Reservation $1,004.00 Soft Cost $422.00
FCS Equipment $1,326.63 Soft Cost $1,309.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $2,330.63 $1,731.00
Total Departmental Charges and Fees $16,505.63 $14,061.00 $14,175.00
$2,330.63
$16,505.63
Hard Cost
Soft Cost
Total
$12,330.00
$1,731.00
$14,061.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2025-26 to date:

TABLE 2: FY 2025-26 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$94,667.12 $7,410.00 $0.00 $102,077.12 $102,077.12
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City Council Meeting I. 14.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the use of city resources and the request for in-kind support in the amount of $45,271.82 related to the Believe Walk event hosted by the Stater Bros. Charities on October 4 and 5, 2025, approve temporary street closures related to the event and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:

I move that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act;

1. I move to authorize the expenditure of city resources and in-kind support in the amount of $45,271.82 related to this event; and

2. I move to authorize the temporary closure of streets during the Believe Walk event to be held on October 4 and 5, 2025.

3. RECOMMENDATION:

Staff recommends that the City Council determine that authorization for the items associated with the 2025 Believe Walk, scheduled from October 4, 2025, through October 5, 2025, is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (CEQA). Staff further recommends that the City Council direct staff accordingly regarding the temporary street closures outlined in the staff report and the expenditure of city resources and in-kind support in the amount of $45,271.82, including costs for personnel, equipment, and related services.

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DISCUSSION:

The Facilities and Community Services Department oversees the administration and issuance of permits for special events held in public areas of the City.

Permitted events may proceed upon payment of applicable fees. The City recognizes the value of supporting non-profit organizations that offer community benefits and may provide in-kind support, such as City staff, equipment, and facility use, when authorized by City Council. Stater Bros. Charities has reserved Smiley Park and the Lincoln Shrine area for setup starting on Saturday, October 4, 2025, with event activities running from 5:00 a.m. to 10:00 p.m. and the walk scheduled for Sunday October 5, 2025. They are requesting approval for temporary street closures to facilitate the Believe Walk event, including:

Eureka Street (from the Joslyn Senior Center driveway to the Contemporary Club lot):

Closed from 6:00 a.m. Saturday, October 4, to 5:00 p.m. Sunday, October

5. West Vine Street (from South 4th Street to Cajon Street):

Closed from 6:00 a.m. Saturday, October 4, to 5:00 p.m. Sunday, October

5. Additional closures on Sunday, October 5, from 2:00 a.m. to 3:00 p.m.:

Orange Street (Citrus Ave to E. Redlands Blvd),
E. State Street (Orange St to 9th St),
5th Street (Citrus Ave to E. Redlands Blvd),
6th and 7th Streets (Citrus Ave to alley north of E. State St), Grant Street (Glenwood Dr to Joslyn Center driveway),
Glenwood Drive at Grant Street,
4th Street (W. Vine St to First Presbyterian Church driveway).

According to the application, the event aims to raise over $500,000 to support cancer care in the Inland Empire and is expected to attract approximately 10,000 participants to Downtown Redlands, providing both charitable and economic benefit to the City.

Stater Bros. Charities, a non-profit that supports regional causes, focused on hunger relief, health, education, children, veterans, and more. For this year’s event, they are requesting in-kind city support valued at $45,271.82, covering Police, Fire, and Facilities and Community Services staff, equipment, and park use. Last year, the City Council approved in-kind support totaling $37,109.50.

The proposed temporary use of public parks and streets for event-related infrastructure (e.g., portable restrooms, food vendors) qualifies as a Class 11 Categorical Exemption under CEQA, pursuant to Section 15311(c), for placement of seasonal or temporary items in public facilities.

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ALTERNATIVES:

The City Council may elect to deny the request for in-kind support, deny the request for temporary street closure and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: 2025/26
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $45,271.82
Budgeted Y/N: N
Discussion:

Please see the "Fiscal Impact" attachment for reference.

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Attachments
In-Kind Support Request
Event Maps
Verification of Non-Profit
Street Closure Permit
Fiscal Impact
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In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2025-2026
Amount Type 2024-2025Amount
Police Personnel1 $31,914.00 Hard Cost $29,778.00
Fire Personnel1 $1,892.82 Hard Cost $2,700.00
Facilities & Community Services Personnel1 $5,850.00 Hard Cost $3,937.50 Personnel & Equipment Subtotal $39,656.82 $36,415.50
Fees Established by City Council
Resolution
Park Reservation $215.00 Soft Cost $94.00
FCS Equipment $4,800.00 Soft Cost $0.00
Fire Equipment $600.00 Soft Cost $600.00
Fees Subtotal $5,615.00 $694.00
Total Departmental Charges and Fees $45,271.82 $37,109.50 $39,656.82
$5,615.00
$45,271.82
Hard Cost
Soft Cost
Total
$36,415.50
$694.00
$37,109.50
1 Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2025-26 to date:

TABLE 2: FY 2025-26 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$94,667.12 $7,410.00 $0.00 $102,077.12 $102,077.12
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City Council Meeting I. 15.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the use of city resources and the request for in-kind support of $900.00 related to the Resident Expo hosted by the Redlands Visitor Center on October 11, 2025; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)
MOTION(S):

If the City Council determines that the staff’s recommendations are appropriate, the following motions are provided:

I move that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to authorize the expenditure of city resources, in-kind support, and temporary street closure related to this event.

2. RECOMMENDATION:

Staff recommends that the City Council determine that authorization for the items associated with the Resident Expo Event, scheduled for October 11, 2025, is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (CEQA). Staff further recommends that the City Council direct staff accordingly regarding the temporary street closures outlined in the staff report and the expenditure of city resources and in-kind support in the amount of $900.00, including costs for personnel, equipment, and related services.

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DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support, including the use of city equipment, staff, and facilities for special events.

The non-profit organization, Redlands Visitor Center, has hosted other events in Redlands and is requesting to hold the Resident’s Expo event on Saturday, October 11th. The Redlands Visitor Center is a 501(c) organization that intends to use this event as a tool for residents to be able to speak to local contractors, plumbers, and all home-related trades.

The City Council has approved commercial activity within a city street for non-profit events in the past. Therefore, the Council's approval is needed for this request. Should the City Council elect to approve the event, the following conditions of approval will apply: the event will be held on Fifth Street from Citrus Street and State Street on October 11, 2025; all commercial vendors shall have a current City of Redlands business license to participate in the event; and the event shall comply with all County of San Bernardino Health Department regulations.

This year will mark the 4th annual event hosted by the Redlands Visitor Center, which gathers over 200 residents in the middle of downtown Redlands.

According to the application, this event is focused on bringing awareness to the residents and homeowners in Redlands, which also brings profit and support to local businesses located in the City of Redlands. As part of this event, the applicant is requesting the closure of 5th Street between E. State Street and Citrus Avenue, from the hours of 7:00 a.m. to 3:00 p.m.

The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of the construction, or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.

ALTERNATIVES:

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The City Council may elect to deny the request for in-kind support, deny the request for temporary street closure and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2024/25
Revenue Generating: Y
Appropriation Required Y/N: N
Amount: $900.00
Budgeted Y/N: N
Discussion:

Please see the "Fiscal Impact" attachment for reference.

Attachments
In-Kind Request
Event Map
Verification of Non-Profit
Street Closure Permit
Fiscal Impact
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In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2024-2025
Amount Type 2023-2024Amount
Police Personnel1 $0.00 Hard Cost $0.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $900.00 Hard Cost $0.00 Personnel & Equipment Subtotal $900.00 $0.00
Fees Established by City Council
Resolution
Park Reservation $0.00 Soft Cost $0.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $0.00 $0.00
Total Departmental Charges and Fees $0.00 $0.00
$900.00
$0.00
$900.00
Hard Cost
Soft Cost
Total
$0.00
$0.00
$0.00
1 Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2024-25 to date:

TABLE 2: FY 2024-25 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$400,250.30 $34,877.30 $0.00 $435,125.00 $435,125.00
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City Council Meeting I. 16.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the use of city resources and the request for in-kind support in the amount of $7,234.00 related to the Downtown Redlands Artwalk event hosted by the Kid’s Cure’s Foundation on October 19, 2025; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker).

MOTION(S):

If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:

I move that the City Council determine that the approval of the Downtown Redlands Artwalk event hosted by the Kid’s Cure Foundation on October 19, 2025, is exempt from environmental review pursuant to Section 15311(c) of the State’s guidelines implementing the California Environmental Quality Act; and

1. I move to authorize the use of city resources and in-kind support in the amount of $7,234.00 and the temporary street closures associated with the Downtown Redlands Artwalk event to be held on October 19, 2025.

2. RECOMMENDATION:

Staff recommends that the City Council determine that authorization for the items associated with the DTR Artwalk event, scheduled for October 19, 2025, is exempt from environmental review pursuant to Section 15311(c) of the State’s guidelines implementing the California Environmental Quality Act (CEQA). Staff further recommend that the City Council direct staff accordingly regarding the temporary street closures outlined in the staff report and the expenditure of city resources and in-kind support in the amount of $7,234.00, including costs for personnel, equipment, and related services.

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DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support, including the use of city equipment, staff, and facilities for special events.

The Kid's Cures Foundation has reserved Ed Hales Park for Sunday, October 19, 2025, for the Downtown Redlands Artwalk event. They are requesting approval to temporarily close East State Street from Orange Street to 7th Street and 5th Street from Redlands Boulevard to Orange Street Alley, for the event, from 8:00 a.m. to 7:00 p.m. Additionally, they are requesting in-kind support in the amount of $7,234.00 for departmental resources, including police personnel, and the reservation at Ed Hales Park. The Kid's Cure Foundation anticipates an attendance of 2,500 people and the presence of 50 vendors.

In 2024, the City Council approved an in-kind support request for $6,848.00 relating to the Downtown Redlands Artwalk event hosted by the Kid's Cures Foundation. The Kid's Cures foundation is a non-profit organization operating out of the City of Beaumont, CA. This event qualifies for a categorical exemption under Section 15311(c) of the CEQA Guidelines. This section exempts minor temporary uses of land, such as seasonal or short-term placement of mobile food units, portable restrooms, or similar structures in publicly owned facilities designed for public use.

ALTERNATIVES:

The City Council may elect to deny the request for in-kind support, deny the request for temporary street closure, and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture.

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SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: 2025/26
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $7,234.00
Budgeted Y/N: N
Discussion:

Please see the "Fiscal Impact" attachment for reference.

Attachments
In-Kind Request
Verification of Non-Profit
Street Closure Permit
Street Closure Map
Fiscal Impact
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DTR Artwalk Street Closure
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In anticipation of the City Council's consideration of this request, staff have compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2025-2026
Amount Type 2024-2025Amount
Police Personnel1$5,200.00 Hard Cost $4,864.00
Fire Personnel1$0.00 Hard Cost $0.00
Facilities & Community Services Personnel1$1,800.00 Hard Cost $1,200.00 Personnel & Equipment Subtotal $7,000.00 $6,064.00
Fees Established by City Council
Resolution
Park Reservation $94.00 Soft Cost $94.00
FCS Equipment $140.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $234.00 $94.00
Total Departmental Charges and Fees $7,234.00 $6,848.00 $7,000.00
$234.00
$7,234.00
Hard Cost
Soft Cost
Total
$6,064.00
$94.00
$6,848.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2025-26 to date:

TABLE 2: FY 2025-26 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$94,667.12 7,410.12 $0.00 $102,077.12 $102,077.12
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City Council Meeting I. 17.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the use of city resources and the request for in-kind support in the amount of $14,648.00 related to the Dog Jog event hosted by the Redlands Chamber of Commerce on October 26, 2025; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:

I move that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to approve the expenditure of city resources, in-kind support in the amount of $14,648.00 and the temporary street closures related to this event.

2. RECOMMENDATION:

Staff recommends that the City Council authorize the request for in-kind support in the amount of $14,648.00 and approve the temporary street closures; and determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act.

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DISCUSSION:

The Facilities and Community Services Department oversees the permitting and administration of public special events. Permits are issued contingent upon required fees being paid by the event organizer. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support, including the use of city equipment, staff, and facilities for special events. The Redlands Chamber of Commerce, a local non-profit organization, is requesting in-kind support, including Police and Facilities & Community Services personnel, equipment, and waiver of fees for reservations at Ed Hales Park and Smiley Park. The total estimated value of the requested in-kind support is $14,648.00. Proceeds from event registration and sponsorships will benefit the Chamber and its efforts to support local businesses and community initiatives. The Dog Jog will begin at Ed Hales Park on E. State Street and finish on Eureka Street, near the Redlands Bowl. The Chamber is requesting the following temporary street closures for the event route:

E. State St. between Orange St. and 6th St.
5th St. between Citrus Ave. and Redlands Blvd.

Brookside Ave. between Eureka St. and Center St.

Eureka St. between Brookside Ave. and the Redlands Bowl Center St. between Brookside Ave. and Glenwood Dr.
4th St. between the A.K. Smiley Public Library and the Lincoln Shrine

Driveway access to parking lots will remain open during the event. The Redlands Police Department will provide traffic control as needed through rolling closures. E. State Street and 5th Street will reopen by 11:00 a.m., and all other closures will be lifted as participants complete the course, with no closures expected beyond 3:00 p.m. The City previously approved $11,948.00 in in-kind support for the 7th annual Dog Jog event. The Chamber has a strong track record of hosting successful community events, bringing hundreds of attendees to the downtown area. This event qualifies for a categorical exemption from CEQA review under Section 15311(c) of the CEQA Guidelines, which applies to temporary or minor use of land having negligible or no permanent effects, including temporary placement of mobile food units, portable restrooms, or similar facilities in public parks or other facilities designed for public use.

ALTERNATIVES:

The City Council may elect to deny the request for in-kind support or street closures and provide alternative direction to staff.

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STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2024/25
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $14,648.00
Budgeted Y/N: N
Discussion:

Please see the "Fiscal Impact" attachment for reference.

Attachments
In-Kind Request
Event Maps
Verification of Non-Profit
Street Closure Permit
Fiscal Impact
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City of Redlands
In-Kind Support Request
Event Name: I Redlands Chamber Dog Jog
Event Date(s): I 10/26/25 Location(s)
: I Ed Hales Park, Event Route, Smiley Park
Rain Out Date:!
�
N
_
/
_
A _____ �
Beginning Time: l.__9
_
A
_
M ____ ____,
End Time: I �----�
1 PM
IIJM--¥ tflt¥#:Wi4A4:&i#Ubl S#W-MH8Jt1§MWtzt�r�ita..l44SiP.Rillt\F.i�™1mfW.tiBtRrbhi&ii i& d&&#Aii&VMMif'&@nwww Describe Your Request:

This completed farm with all supparling documentation shall be submitted a minimum of 60 days prior to the scheduled event. Additional
infannatian may be attached to this application
fonn, as needed.

We are requesting various street closures to be held, including a rolling closure, along a PD approved route. We are also requesting access to electricity/outlets at both Ed Hales and Smiley Park, and trash cans to be set up and picked up along the route to avoid littering. Necessary attachments will be included.

Select and Describe All City Provided Services That May Apply to Your Request:

Ii] Traffic (Personnel, equipment, cones, barricades, no-parking Personnel, barricades, no-parking signs, and a signboard on State and Orange [ii Police (Public Safety Personnel) I Public Safety Personnel [jJ Fire (Paramedics, Inspectors) I :::·
On-site
=============
first-aid
==========================================:
if necessary
[jJ Parks (Cleanup Personnel, Ball Field Lights) I 20 trash bins, electricity at Ed Hales & Smiley Parks I D Facility
Refuse/Recycling (Event Receptacles, Roll-Off Service) acquired by Event Organizers through Redlands Customer Service Section 13. 65 of the Redlands Municipal Code requires that events that serve more than 2,000 individuals per day will be required to submit for review and approval a Large Venue Recycling Plan. The Quality of Life Department may require smaller events to comply with City recycling practices as a condition of waiving fees.

D Other
MMSMI Mt➔ tif&MN f Pd&S 4arif4ti'•Wada! MdW#BIB ih§S d\� ,,,;; .. @;.::?fol�foi 19iiM&GSAl6il!Z'i3];-4:rA?iNP46¥iiFB ibi 556\A lbSP!MiMtlR#&MHtMD Group/Organization Name: I Redlands Chamber of Commerce Is your Group/Organization
a Registered Non-Profit:

Does your Group/Organization
Presently Have Liability Insurance?
Iii Yes
0 No
Ii] Yes
□ No
Non-Profit Federal Ta� tq
,
Nu��er: J
Please be advised that depending upon your request, you may be required to provide proof of insurance coverage in an amount determined by the City and naming the City as an additional insured.

Has your Group/Organization received fee
waivers from the City in the past? I �-------- Yes --------------� Primary Contact Name & Title: \ Evan Sanford, Executive Director Mailing Address: 147 N. First St., Redlands, CA 92373
Phone Number: \ 909_ 793_2546
Updated 6/2021
E-Mail Address: [email protected] I
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In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2025-2026
Amount Type 2024-2025Amount
Police Personnel1 $10,680.00 Hard Cost $9,060.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $3,600.00 Hard Cost $2,888.00 Personnel & Equipment Subtotal $14,460.00 $11,948.00
Fees Established by City Council
Resolution
Park Reservation $188.00 Soft Cost $0.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $0.00 $0.00
Total Departmental Charges and Fees $188.00 $0.00
$14,460.00
$188.00
$14,648.00
Hard Cost
Soft Cost
Total
$11,948.00
$0.00
$11,948.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2025-26 to date:

TABLE 2: FY 2025-26 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$94,667.12 7,410.00 $0.00 $102,077.12 $102,077.12
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City Council Meeting I. 18.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve two limited-term Building Maintenance Worker (Painter) positions within the Building Maintenance Division for a term not-to-exceed 15 months (Facilities and Community Services Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move to approve two limited-term Building Maintenance Worker (Painter) positions within the Building Maintenance Division, for a term not-to-exceed 15 months;

1. RECOMMENDATION:

Staff recommends City Council approve two limited-term Building Maintenance Worker (Painter) positions within the Building Maintenance Division, for a term not-to-exceed 15 months.

DISCUSSION:

The Building Maintenance Division is responsible for the maintenance and upkeep of more than 500,000 square feet of buildings that function to support all the City's operations and programs.

The aging infrastructure of the City's buildings requires significant resources and time to ensure the proper function and safety of these spaces. Currently, there are a number of deferred painting projects that need to be completed to prevent potential damage or deterioration and maintain the visual appeal of the City's properties.

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The addition of two limited-term Building Maintenance Worker (Painter) positions through the end of the 2025/26 fiscal year will allow the Building Maintenance Division to address different painting projects throughout the City and ensure the longevity of the properties while also enhancing the visual appeal to the community.

ALTERNATIVES:

City Council may deny the request for the limited-term positions.

STRATEGIC PLAN:

Supports Priority D Objective 3 - Infrastructure
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Robert Meteau, Human Resources/Risk Management Director PREPARED BY:

Don Craw, Senior Manager, Facilities and Community Services Director Fiscal Impact
Fiscal Year: 2024/2026
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $251,334
Budgeted Y/N: Y
Account No.: Multiple
Discussion:

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Sufficient funds for the proposed positions are included in the Facilities and Community Services Department budget and will be allocated across all FCS divisions based on the specific needs of their corresponding facilities. The fully burdened monthly cost of a Limited-Term Building Maintenance Worker (Painter) position is $8,378. The total cost for two positions over the 15-month period will not exceed $251,334. Funding distribution will be managed to ensure that resources are directed to support the painting projects identified by the Building Maintenance Division while maintaining balanced support for other operational priorities within the department.

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City Council Meeting I. 19.

DATE: 09/02/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Accept the Department of Homeland Security, Federal Emergency Management Agency 2024 Emergency Management Performance Grant award in the amount of $16,460, and authorize an additional appropriation for the same (Fire Chief Sessler)
MOTION(S):

If the City Council determines that the staff recommendation is appropriate, the following motion is provided:

I move that the City Council accept the Federal Emergency Management Agency 2024 Emergency Management Performance Grant in the amount of $16,460, and authorize an additional appropriation for the same.

RECOMMENDATION:

Staff recommends that the City Council accept the Federal Emergency Management Agency 2024 Emergency Management Performance Grant in the amount of $16,460 and authorize an additional appropriation for the same.

DISCUSSION:

The purpose of the Emergency Management Performance Grant (EMPG) is to sustain and improve comprehensive emergency management programs at the state, tribal, and local levels for all man-made and natural disasters through the prevention, mitigation, response, and recovery of all hazardous events.

The acceptance of the grant award will assist with the partial salary of the Emergency Operations Specialist position in the Fire Department's Emergency Operations Division. The position assists with emergency plan development and updating the Community Emergency Response Team (CERT)
Program, Emergency Operations Center (EOC) activations, as well as citywide National Incident Management System (NIMS) training.

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citywide National Incident Management System (NIMS) training.

ALTERNATIVES:

City Council may choose to not accept the Emergency Management Performance Grant at this time and provide alternate direction.

STRATEGIC PLAN:

Priority B - Public Health and Safety
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Esther Martinez, Emergency Operations Specialist
Fiscal Impact
Fiscal Year: 2025-2026
Revenue Generating: Y
Appropriation Required Y/N: Y
Amount: 16460
Budgeted Y/N: No
Account No.: 200250
Discussion:

There is no fiscal impact on the City in accepting the FY2024 EMP Grant award. The grant funding will be used to offset the personnel costs for the Emergency Operations Specialist within the Fire Department Emergency Management Division.

Attachments
Approval Notification Letter
Additional Appropriation
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DATE OF REQUEST:

An additional appropriation is hereby requested as follows:

Department:

JUSTIFICATION:

Requested By:

Recommended By Finance Director: Recommended:

Yes No Signed
Comments: Approved by City Council:

Date:

Signed:

City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$ -
$ -
TRANSACTION NO:

ACCOUNTING PERIOD:

Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) Account Description Orgkey Object Code Amount Department Head
City Manager

CITY OF REDLANDS

REQUEST FOR ADDITIONAL APPROPRIATION

FINANCE USE ONLY