CITY OF REDLANDS
CITY COUNCIL
A G E N D A
FEBRUARY 3, 2026
MARIO SAUCEDO
Mayor
MARC SHAW
Mayor Pro Tempore
PAUL BARICH
Council Member
EDDIE TEJEDA
Council Member
DENISE DAVIS
Council Member
***
JEANNE DONALDSON
City Clerk
PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.
City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
A G E N D A
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A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:
TUESDAY, FEBRUARY 3, 2026
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us
, click on Join a Meeting
Enter the Meeting ID 896 2789 8341, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):
Dial 1-877-853-5247
Enter the Meeting ID
896 2789 8341
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or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.
In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.
PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.
To provide comment while participating from Council Chambers:
Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.
After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.
To provide comment through Zoom (on a computer, laptop, or smart device):
Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):
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PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC
COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.
A. Call City Council Meeting to Order.
B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
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C. Recess City Council Meeting to a Closed Session
1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
One Case:
Coyote Aviation v. City of Redlands, et al. San Bernardino County Superior Court Case No. CIVSB2418252
1. 6:00
D. Reconvene City Council Meeting
E. Invocation by Council Member Barich
Pledge of Allegiance by Victoria Elementary School
(In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations
1. Redlands Pet Adoption (Redlands Animal Services)
2. Presentation of the Black History Month Proclamation to Redlands Community Reunion Members, Jimmy Dixon, Sandra Dixon, Audree Jones-Taylor, Karen Hill, Donna Calloway, Reggie Harrison, Tony Smith, and Vicky McSwain (Mayor Saucedo) H. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)
1. Approve minutes of the regular meeting of January 20, 2026, and the special meeting minutes of January 14, 2026, and January 23, 2026 (City Clerk Donaldson)
2. Authorize Mayor Saucedo to sign a letter to Southern California Edison regarding electrical infrastructure capacity in District 2 (Council Member Tejeda)
3. Authorize issuance of a proclamation declaring the month of February 2026 as Black History Month in the City of Redlands (Mayor Saucedo)
4. Approve the recommendation for the appointment of Austin Crane to serve the remainder of a four-year term, ending May 1, 2028, on the Airport Advisory Board (Mayor Pro Tem Shaw) Recycled Paper
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5. Approve recommendations for the appointment of Dr. Iyan Barrera-Sandri to serve the remainder of a four-year term ending December 21, 2029, and Jake Mayuga-Allen to serve the remainder of a four-year term ending December 20, 2028, on the Traffic and Parking Commission (Council Member Davis)
6. Approve recommendations for the re-appointments of Daniel Goham and Daniel Rodriguez and appoint Robert Schooley to each serve a four year term on the Cultural Arts Commission (Council Member Barich)
7. Adopt Resolution No. 8748 for new connections to the City of Redlands water distribution and sewer collection systems for seven vacant parcels located at the northeast corner of the intersection Nice Avenue and Turquoise Avenue and identified as county of San Bernardino Assessor’s Parcel Numbers 0298-103-14-0000 through 0298-103-20-0000 in the unincorporated community of Mentone within San Bernardino County and determine that approval of the Resolution is exempt from environmental review pursuant to Sections 15303 and 15319 of the California Environment Quality Act (CEQA) guidelines (Assistant City Manager Boatman)
8. Approve the Mills Act Contract with the property owners for the single-family residence located at 1106 West Highland Avenue, within the West Highland Avenue Historic and Scenic District (Historic District No. 7), and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act Guidelines (Assistant City Manager Boatman)
9. Approve a Cooperative Purchase of Getac Mobile Data Computers from Code 3 Technologies in the amount of $94,386.50 (Management Services/Finance Director Garcia)
10. Accept grant award from Yuhaaviatam of San Manuel Nation to fund the Redlands Emergency Services Academy in the amount of $60,000 for FY2025-26 and FY2026-27 and authorize an additional appropriation of the same amount to the Police Department (Police Chief Tolber)
11. Adopt Resolution No. 8746 approving a Memorandum of Understanding pursuant to Penal Code Sections 830.7(b) and 836, outlining the authority and responsibilities of the University of Redlands and the Redlands Police Department in accordance with the Jeanne Clery Act, California Act and California Education Code Section 67381 (Police Chief Tolber)
12. Approve the Professional Services Agreement with ICF Consultant, LLC., dba ICF Consulting Group, Inc., for Zero Emission Vehicle Fleet Review and Assessment Services in an amount not to exceed $137,896.93, and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker) J. Communications
1. Annual Report of the Street Tree Commission given by Chairwoman Chris Sedmack (Facilities and Community Services Director Crocker)
2. Discussion and possible action relating to the Food Security Task Force and continued coordination with community partners addressing food insecurity (Assistant City Manager Boatman)
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K. Public Hearings
1. Consideration of Ordinance No. 2999 Amending Title 6 (Animals) and Title 18 (Zoning Regulations), and Resolution No. 8747 amending residential specific plans, to update permitted and accessory land uses and development standards for the keeping of hens within single-family residential zoning districts. The proposal qualifies for exemption from environmental review in accordance with Sections 15061(b)(3) and 15378(b)(5) of the California Environmental Quality Act Guidelines.
(Mayor to declare meeting open as a public hearing)
(Assistant City Manager Boatman)
L. New Business
1. Consideration of the proposed project listing for the 2026-2027 Community Development Block Grant Program Year, and authorization for submittal of the 2026-2027 Cooperating City Recommended Projects Form to the County of San Bernardino Community and Housing Division (Assistant City Manager Boatman)
2. Consideration of rejection of the lowest bid, approval of a Public Works Contract with Alcorn Fence Company for guardrail installations at Garden Street and Redlands Boulevard, for an amount not to exceed $293,195.95, and determine that the project is exempt from environmental review pursuant to Section 15301 of the State’s guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker) M. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
1. Individual Council Member Report on Activities for January 2026 from Mayor Pro Tem Shaw (City Clerk Donaldson)
N. Adjournment
The next regular meeting of the City Council will be held on February 17, 2026.
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If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org
. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.
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City Council Meeting I. 1.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve minutes of the regular meeting of January 20, 2026, and the special meeting minutes of January 14, 2026, and January 23, 2026 (City Clerk Donaldson)
MOTION:
I move to approve the regular meeting minutes of January 20, 2026, and the special meeting minutes of January 14, 2026, and January 23, 2026.
Attachments
Regular Meeting Minutes of January 20, 2026
Special Meeting Minutes of January 14, 2026
Special Meeting Minutes of January 23, 2026
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MINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on January 20, 2026 at 5:00 P.M.
Present: Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tem
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager/Interim Development Services Director; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director; Ray Casey, Interim Municipal Utilities and Engineering Director
Mayor Saucedo called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session. Council Member Davis recused herself from voting on Item C.2, due to property ownership within 500 feet of the Grove School.
PUBLIC COMMENT
None forthcoming
CLOSED SESSION
Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Christopher Boatman)
Property: 0292-401-01 (Vacant Land)
Agency
Negotiators:
Charles M. Duggan, City Manager; Christopher Boatman, Assistant City Manager
Negotiating
Party:
Terry W. Tompson, Director, Real Estate Services Department, County of San Bernardino
Under
Negotiation:
Terms of payment and price for possible purchase of property by the City
Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Christopher Boatman)
Property: APN: 0292-166-08-0000 (Grove School)
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Agency Negotiators: Charles M. Duggan, City Manager; Christopher Boatman, Assistant City Manager
Negotiating Party: Dr. Michelle Sweezey, Head of School, The Grove School Under Negotiation: Terms of possible property transfer to Grove School
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Council Member Davis followed by the pledge of allegiance to the American flag.
CLOSED SESSION REPORT
City Attorney Garcia announced there was no reportable action taken during the closed session.
She noted that Council Member Davis recused herself from voting on Item C.2, due to property ownership within 500 feet of the Grove School.
PUBLIC COMMENT
Stop Sign Request - Yesenia Amaya and Alejandra Pastran urged the Council to address their traffic and safety concerns regarding Brockton Avenue, and they requested the City install a stop sign or add speed bumps at Brockton and Berkeley Drive. They complained that people drive recklessly with no regard for residents.
City Manager Duggan stated the City is currently reviewing this request.
Cypress & Cajon Traffic
Signal - Bob Scarpace raised concerns with the recent approval to install a traffic signal at Cypress Avenue and Cajon Street, which he said would not eliminate accidents. He was worried about students due to the proximity of Kingsbury Elementary, and he feared the signal would prompt drivers to speed and rush to make the light. He suggested instead, the City install a double stop sign.
CONSENT CALENDAR
Minutes
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, the regular meeting minutes of December 16, 2025.
Vote: 5 - 0 Passed
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Citizens' Measure T Oversight Committee Appointments
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously appointed, by roll call vote, Matthew Swenson of the Redlands Professional Firefighter's Association to serve the remainder of a one-year term as the public safety bargaining unit member on the Measure T Oversight Committee ending July 18, 2026; and appointed Eli Salazar of the Teamsters to serve the remainder of a one-year term as the non-public safety bargaining unit member on the Measure T Oversight Committee ending July 18, 2026.
Vote: 5 - 0 Passed
Utilities Advisory Committee Appointments
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously reappointed, by roll call vote, Aholibama Ojeda, Dan Jimenez, John James, and Richard Corneille to each serve another two-year term on the 2026 Utilities Advisory Committee beginning January 17, 2026, and ending January 16, 2028; and appointed Damian Northcutt, Edwina Thomas, and Paul Toor to each serve a two-year term on the 2026 Utilities Advisory Committee beginning January 17, 2026, and ending January 16, 2028, in support of the water and wastewater rate study.
Vote: 5 - 0 Passed
Library Board of Trustees Appointments
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously reappointed, by roll call vote, William Hatfield and Kate Pretorius to each serve a three-year term on the Library Board of Trustees ending January 1, 2029.
Vote: 5 - 0 Passed
Ordinance No. 2993 ADU Development Standards/Design Regulations Staff requested this item be pulled from the agenda. The matter will be brought back to the Council for consideration at a future meeting.
Side Letter Agreements RAFME and RPFA
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, the side letter agreements between the City of Redlands and (i) the Redlands Association of Fire Management Employees and (ii) the Redlands Professional Firefighters Association, which amend and modify the respective articles within each Memorandum of Understanding pertaining to longevity pay, for the purpose of ensuring compliance with California Public Employees’ Retirement System (CalPERS) reporting requirements; and approved Salary Resolution No. 8749, including the updated salary schedule for the Redlands Association of Fire Management CC_January 20, 2026
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Employees and the Redlands Professional Firefighters Association.
Vote: 5 - 0 Passed
Terminate Public Works Contract WWTP Hillside Stabilization Project
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously terminated, by roll call vote, the Public Works Construction Contract with Demo Leaders, Inc. for the WWTP Hillside Stabilization Project; and rejected all bids received for the WWTP Hillside Stabilization Project and directed staff to solicit new bids for the project. After issuance of the Notice of Award, the contractor became nonresponsive and later notified the City that, due to unforeseen circumstances, they were unable to execute the Contract. The second-lowest bidder was deemed nonresponsive due to significant errors in their bid, and the remaining bids exceeded both the construction cost estimate and the available budget.
Vote: 5 - 0 Passed
Ordinance No. 2988 Vicious and Potentially Dangerous Dogs
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously adopted, by roll call vote, Ordinance No. 2988 amending in its entirety Chapter 6.05 of Title 6 of the Redlands Municipal Code relating to Vicious and Potentially Dangerous Dogs.
Vote: 5 - 0 Passed
Ordinance No. 2989 Noisy Animals
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Paul Barich, the City Council unanimously adopted, by roll call vote, Ordinance No. 2989 amending in its entirety Section 6.24.120 of Chapter 6.24 of Redlands Municipal Code regulating Noisy Animals.
Vote: 5 - 0 Passed
COMMUNICATIONS
Annual Report Parks and Recreation Commission
Chairman Douglas Gonzales presented the Annual Report of the Parks and Recreation Advisory Commission (PRC). He shared notable achievements of the Commission, including, working with the consultant in preparation of the Parks Master Plan, pursuit of a native garden initiative, Israel Beal Park tree dedication, Leland Silvester Bain park bench dedication at the Redlands Lawn Bowling Club, the outreach efforts to engage the public and gather feedback to help shape the future of Texonia Park, and the annual review of sports field use allocations. He noted that Vice Chair Justin Weekley had recently announced he would be stepping down from the commission, and Mr. Gonzales thanked him for all his great work over the years. Director Crocker addressed a question CC_January 20, 2026
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about the timeline to implement the use of Coyazo Park for the Jr. All American Football program and suggested use could begin as early as this spring, but first the City will need to take ownership of the park. Mayor Saucedo and Council Member Barich congratulated the Commission on their commitment to the city.
Annual Report Airport Advisory Board
Chairperson Jason Golembeski, of the Airport Advisory Board (AAB), presented the annual report of accomplishments and activities planned for 2026. The Board acts in an advisory capacity to the City Council with the main goal of making the facility a safer place. A review of projects in 2025 included, West ramp reseal project, the Compass Rose repaint with the Redlands Airport Association, continued coyote wildlife mitigation, taxiway light audit and fix, and fence vegetation clearance. Events held at the airport included Plane Or Treat and Stuff a Plane (Redlands Airport Association). He was pleased to report that Ted Richardson, the new airport supervisor, has stepped into his role, making an immediate and positive impact. He said the aviation business is thriving, and he highlighted the airport's operational numbers. He added there is still ongoing discussion related to proposed airspace changes. Looking ahead to 2026, the Board will begin a new quarterly meeting schedule, will welcome new members, monitor upcoming projects, and continue to involve the community to grow interest in the airport. Mayor Saucedo and Mayor Pro Tem Shaw thanked the board members for the dedication and service.
NEW BUSINESS
Ad Hoc Subcommittee to Develop License Agreement with RHMA
Assistant City Manager Boatman introduced the recommendation to establish an Ad Hoc Subcommittee to develop a License Agreement with the Redlands Historical Museum Association for the Museum of Redlands. On June 17, 2025, the City Council approved a Real Estate Transfer Agreement between the City of Redlands and the Redlands Historical Museum Association (RHMA), through which RHMA conveyed ownership of the Museum of Redlands property at 1 North Center Street, to the City, at no cost.
A License Agreement would address matters such as RHMA’s use of office space, access to shared facilities, operation of the Museum store and event pavilion, financial reporting requirements, and coordination of volunteers and fundraising activities. Developing this agreement will provide clarity regarding roles and responsibilities, protect the City’s interests as the property owner, and ensure RHMA has clearly defined parameters under which it may continue to support and enhance the Museum of Redlands. Any proposed agreement developed through this process would be brought back to the full City Council for consideration and approval at a future public meeting. The Ad Hoc Subcommittee would be limited in scope and duration, and would automatically dissolve upon completion of its task.
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On motion of Mayor Mario Saucedo, seconded by Mayor Pro Tem Marc Shaw, the City Council unanimously approved, by roll call vote, the formation of an Ad Hoc City Council Subcommittee to work with City staff to develop a License Agreement for Redlands Historical Museum Association's ongoing role at the Museum of Redlands, which will automatically dissolve without further action by this City Council upon Council consideration of the proposed agreement; and appointed Council Member Barich and Council Member Davis to serve on the Ad Hoc Museum of Redlands Subcommittee.
Vote: 5 - 0 Passed
LFG Blower Skid and Flare Purchase for CA Street Landfill & WWTP
Facilities and Community Services Director Crocker reviewed the request to purchase a landfill gas (LFG) blower skid and flare for the California Street Landfill and Wastewater Treatment Plant in an amount not to exceed $961,500. The landfill’s current flare system, used to safely burn off landfill gas, is more than 25 years old and has reached the end of its useful life. Aging flares are less efficient, may release harmful pollutants such as methane and volatile organic compounds, and present safety risks including uncontrolled gas releases or fire hazards.
In addition, new federal and regional regulations, including the EPA’s 2024 Clean Air Act updates and South Coast Air Quality Management District’s (SCAQMD) Rule 1118.1, require stricter emissions controls and monitoring than the current system can provide.
Replacing the existing flare with an ultra-low emissions flare system will maintain compliance and improve safety. This system is specifically designed to handle both landfill gas (LFG) and wastewater digester gas (DG), operating under hazardous conditions while meeting all federal, state, and SCAQMD requirements.
On motion of Mayor Pro Tem Marc Shaw, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of this purchase is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the purchase of a landfill gas blower skid and flare for the California Street Landfill and Wastewater Treatment Plant in an amount not-to-exceed $961,500.
Vote: 5 - 0 Passed
Veterinary Services and Medical Supplies Agreement
Facilities and Community Services Department Director Crocker summarized an agreement with VVC of California, LLC. dba Pet Hospital of Redlands + Urgent Care to provide veterinary services and medical supplies to the Redlands Animal Services Division for a three-year term for an amount not to exceed $774,156. The proposal from Pet Hospital of Redlands demonstrated capacity to meet service needs, reporting and communication with the division and reflected an understanding of operational requirements based on their prior performance with other public entities.
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On motion of Mayor Mario Saucedo, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that approval of the veterinary services agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s Guidelines implementing the California Environmental Quality Act, as the activity will not have a significant effect on the environment; and approved the agreement with VVC of California, LLC. dba Pet Hospital of Redlands + Urgent Care to provide veterinary services and medical supplies to the Redlands Animal Services Division for an amount not to exceed $774,156.00.
Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Mayor Saucedo enjoyed several Christmas and holiday events. He attended the SBCTA's first meeting in 2026, a broker's open house for the North Palisades project, an Interfaith Shabbat celebration at Congregation Emanu El, and the MLK Youth Kamp at The Village SBC.
Mayor Pro Tem Shaw
submitted his report of activities for the month of December 2025, as available online and attached to the staff report.
Council Member Barich
attended the Library Board meeting.
Council Member Tejeda
participated in an introductory meeting with new representatives from Amazon to get to know their public relations team.
Council Member Davis
enjoyed a Girl Scout event held at Fire Station No. 1, thanked Chief Tolber for her presentation to Youth Council, attended the first meeting of the Food Security Task Force, the opening of an exhibit at the Civil Rights Institute in Riverside, and enjoyed an Interfaith Shabbat celebration at Congregation Emanu El.
ADJOURNMENT
There being no further action required the meeting adjourned at 6:38 P.M. The next regular meeting of the City of Redlands City Council will be held on February 3, 2026.
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MINUTES
Special meeting of the City Council of the City of Redlands held in the Citrus Center, Second Floor Conference Room, 300 E. State Street, on January 14, 2026 at 5:00 P.M.
Present: Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tem
Paul Barich, Council Member
Absent: Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff: Charles M. Duggan, Jr., City Manager; John Bakhit, Lead Labor Negotiator; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Robert Meteau, HR/Risk Management Director; Danielle Garcia, Management Services/Finance Director; James Garland, Assistant Finance Director
Mayor Saucedo called the special meeting to order and offered the public an opportunity to provide comment on any subject within the jurisdiction of the City Council.
PUBLIC COMMENT
None forthcoming
CLOSED SESSION
Conference with labor negotiator - Government Code §54957.6 (Assistant City Manager McConnell)
Agency Negotiator: John Bakhit, Janice McConnell, Robert Meteau, Jorge Castillo
Employee
Organizations:
Redlands Association of Department Directors
Redlands Association of Management
Employees
Redlands Association of Mid-Management
Employees
Redlands Association of Safety Management
Employees
Redlands Association of Fire Management
Employees
Redlands Police Officers Association
Redlands Professional Firefighters Association
Redlands Civilian Safety Employees
Teamsters Local 1932 Redlands Chapter
RECONVENE CITY COUNCIL MEETING
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RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 8:30 P.M.
CLOSED SESSION REPORT
Lead Labor Negotiator Bakhit announced that no reportable action was taken during the closed session.
ADJOURNMENT
The special meeting adjourned at 8:30 P.M.
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MINUTES
Special meeting of the City Council of the City of Redlands held in the Citrus Center, Second Floor Conference Room, 300 E. State Street, on January 23, 2026 at 5:00 P.M.
Present: Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tem
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; John Bakhit, Lead Labor Negotiator; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Robert Meteau, HR/Risk Management Director; Danielle Garcia, Management Services/Finance Director; James Garland, Assistant Finance Director; Bob Longmire, Classification and Compensation Consultant
Mayor Saucedo called the special meeting to order and offered the public an opportunity to provide comment on any subject within the jurisdiction of the City Council.
PUBLIC COMMENT
None forthcoming
CLOSED SESSION
Conference with labor negotiator - Government Code §54957.6 (Assistant City Manager McConnell)
Agency
Negotiator:
John Bakhit, Janice McConnell, Robert Meteau, Jorge
Castillo
Employee
Organizations:
Redlands Association of Department Directors
Redlands Association of Management Employees
Redlands Association of Mid-Management Employees
Redlands Association of Safety Management Employees
Redlands Association of Fire Management Employees
Redlands Police Officers Association
Redlands Professional Firefighters Association
Redlands Civilian Safety Employees
Teamsters Local 1932 Redlands Chapter
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 5:59 P.M.
CLOSED SESSION REPORT
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CLOSED SESSION REPORT
City Attorney Garcia announced that no reportable action was taken during the closed session.
ADJOURNMENT
The special meeting adjourned at 5:59 P.M.
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City Council Meeting I. 2.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize Mayor Saucedo to sign a letter to Southern California Edison regarding electrical infrastructure capacity in District 2 (Council Member Tejeda)
MOTION(S):
If the City Council determines that the recommendation is appropriate, the following motion is provided:
I move that the City Council authorize Mayor Saucedo to sign a letter addressed to Southern California Edison requesting immediate attention.
RECOMMENDATION:
Authorize Mayor Saucedo to sign the attached letter addressed to Southern California Edison requesting immediate attention to electrical infrastructure capacity issues affecting approved development projects in District 2.
DISCUSSION:
At the request of Council Member Tejeda, this item brings forward a proposed letter to Southern California Edison regarding electrical infrastructure capacity limitations that may affect several City-approved commercial and residential development projects in District 2. These limitations have the potential to delay both public and private projects.
The attached letter outlines concerns regarding insufficient electrical infrastructure to support approved development projects, including commercial and residential developments. The letter requests that Southern California Edison prioritize the planning and construction of necessary electrical infrastructure in the affected areas and emphasizes the importance of timely improvements to avoid extended delays that could adversely affect the community.
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ALTERNATIVES:
City Council may deny the recommendation.
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan Jr., City Manager
PREPARED BY:
Whitney Mesna, Management Analyst
Fiscal Impact
Discussion:
There is no fiscal impact associated with this action.
Attachments
Southern California Edison- Letter
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City of
REDLANDS
300 E. State Street, Suite 690, Redlands, CA 92373
909-798-7510
[email protected]
February 3, 2026
Mr. Brian Chen
C/O Mark Cloud
Government Affairs Manager
Southern California Edison
Dear Mr. Chen:
The Members of the City Council of the City of Redlands respectfully submit this letter requesting immediate attention from Southern California Edison. Recently, Council Members were made aware of insufficient electrical infrastructure to provide power to several city approved commercial and residential developments in District 2.
The City Council is extremely concerned about this situation and the potential adverse impact it may have on current and future development in Redlands. The city has quite a few public and private projects in the pipeline that are essential improvements for the future of the City of Redlands. As you may be aware, the city is planning a new police station at the intersection of Alabama Street and Redlands Boulevard. Construction activity has also begun on the approved State Street Village mall redevelopment project. In addition, there are three commercial and residential projects located in District 2 that were approved by the City Council in 2025, with some approval occurring prior to that year. At least one of these projects has a planned grocery store which would serve an area of the city that currently has no local choices for shopping.
As a result of this discovery, the Members of the City Council of the City of Redlands discussed this matter during the meeting held on February 3, 2026, and unanimously voted to direct the Mayor to sign this letter to convey a sense of urgency regarding this situation to our partners at SCE.
We respectfully request that SCE place the highest priority on the construction of electrical infrastructure for the affected areas in Redlands. Delays of two or three years for infrastructure installation are not in the best interest of our constituents. We look forward to hearing from SCE in response to this communication.
Sincerely,
Mario Saucedo
Mayor
City of Redlands
MARC SHAW
Mayor Pro Tempore
PAUL BARICH
Council Member
EDDIE TEJEDA
Council Member
DENISE DAVIS
Council Member
MARIO SAUCEDO
Mayor
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City Council Meeting I. 3.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring the month of February 2026 as Black History Month in the City of Redlands (Mayor Saucedo)
MOTION:
I move to authorize the issuance of a Proclamation declaring the month of February 2026 as Black History Month in the City of Redlands.
Attachments
Black History Month Proclamation
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City Council Meeting I. 4.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the recommendation for the appointment of Austin Crane to serve the remainder of a four-year term, ending May 1, 2028, on the Airport Advisory Board (Mayor Pro Tem Shaw)
MOTION:
I move to appoint Austin Crane to serve the remainder of a four-year term on the Airport Advisory Board, ending May 1, 2028.
RECOMMENDATION:
Pursuant to the Redlands Municipal Code, appointments to this Board are made by the Mayor and approved by the City Council. However, Mayor Saucedo has expressed his desire to rotate recommendations for commission and board appointments among the City Council members. Mayor Pro Tem Shaw has been delegated authority by Mayor Saucedo to make the recommendation for this appointment. It is recommended by Mayor Saucedo and Mayor Pro Tem Shaw that Austin Crane serve the remainder of a four-year term on the Airport Advisory Board, ending May 1, 2028.
DISCUSSION:
Airport Advisory Board Member Richard Jones passed away in October 2025 leaving a vacancy with a term expiring on May 1, 2028. In December, the City issued a public notice soliciting applications for the Airport Advisory Board. The public notice was concurrently aired on Redlands TV and posted on the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice. One new application and three applications from a previous posting were included for consideration.
After reviewing all eligible applications, Mayor Pro Tem Shaw is recommending Austin Crane to serve the remainder of the four-year term ending on May 1, 2028.
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2028.
The Airport Advisory Board consists of five members, as follows:
Jason Golumbeski
Amber Harrison
Vacant
Val Dotchkov
Robert Pearce
ALTERNATIVE:
The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
PREPARED BY:
Amy Edwards, Senior Administrative Assistant
Attachments
Airport Notice
Airport Advisory Applications
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City of
REDLANDS
Incorporated 1888
300 E. State Street, Suite 690, Redlands, CA 92373
909-798-7510
www.cityofredlands.ca.us
P U B L
I C N O T I C E
NO
TICE IS HEREBY GIVEN that the City Council of the City of Redlands encourages residents to apply for a position on the following board:
AIRP
ORT ADVISORY BOARD
The A
irport Advisory Board acts in an advisory capacity to the City Council in all matters pertaining to the administration, operation, development, improvement and maintenance of the Redlands Municipal Airport.
The Airport Advisory Board meets quarterly on the third Thursday of January, April, July, a
nd October at 6:00 p.m.
Residents interested in applying for the non- salaried position on this board may request application forms from the Office of the City Clerk, City Hall, 35 Cajon Street, Suite 4 or by phone at 798-7510, or from the City's website www.cityofredlands.org Applications will be accepted until January 7, 2026.
______
_______________________________
Amy Edwards, Senior Administrative Assistant
Office of the City Manager
City of Redlands, California
12/3
/25
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City Council Meeting I. 5.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendations for the appointment of Dr. Iyan Barrera-Sandri to serve the remainder of a four-year term ending December 21, 2029, and Jake Mayuga-Allen to serve the
remainder of a four-year term ending December 20, 2028, on the Traffic and Parking Commission (Council Member Davis)
MOTION:
I move to appoint Dr. Iyan Barrera-Sandri to serve the remainder of a four-year term on the Traffic and Parking Commission, ending December 21, 2029; and
1. I move to appoint Jake Mayuga-Allen to serve the remainder of a four-year term on the Traffic and Parking Commission, ending December 20, 2028.
2. RECOMMENDATION:
It is recommended by Mayor Saucedo and Council Member Davis that the City Council consider these appointments to the Traffic and Parking Commission.
Pursuant to the Redlands Municipal Code, appointments to this commission are made by the Mayor and approved by the City Council. However, Mayor Saucedo has expressed his desire to rotate recommendations for commission and board appointments among the City Council members; therefore, Council Member Davis has been delegated authority by Mayor Saucedo to make the recommendation for these appointments.
DISCUSSION:
Traffic and Parking Commissioner Donivan Fox's term expired on December 21, 2025 and he resigned at the end of his term. Commissioner Patrick Taylor resigned from the commission before his term expired on December 20, 2028.
In December, the City issued a public notice soliciting applications for the Traffic and Parking Commission. The public notice was concurrently aired on Redlands Redlands Regular Meeting of 02-03-2026
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and Parking Commission. The public notice was concurrently aired on Redlands TV and posted on the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice.
Three new applications were received and one application from a previous posting were considered. Council Member Davis is recommending the appointment of Dr. Iyan Barrera-Sandri to serve the remainder of a four-year term ending December 21, 2029 and Jake Mayuga-Allen to serve the remainder of a four-year term ending December 20, 2028 to the Traffic and Parking Commission.
The Traffic and Parking Commission consists of four members and a student member as follows:
Kevin Morningstar
Bill Waddell
Vacant
Vacant
Xavier Ramon Castellon (student)
ALTERNATIVE:
The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
PREPARED BY:
Amy Edwards, Senior Administrative Assistant
Attachments
Public Notice
Applications
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City of
REDLANDS
Incorporated 1888
300 E. State Street, Suite 690, Redlands, CA 92373
909-798-7510
www.ci.redlands.ca.us
P U B L I C N O T I C E
NOTICE IS HEREBY GIVEN that the City Council of the City of Redlands encourages residents to apply for a position on the following commission:
TRAFFIC AND PARKING COMMISSION
The Traffic and Parking Commission carries on educational activities in traffic matters, supervises the preparation and publication of traffic reports, receives complaints relating to traffic matters, and recommends to the City Council ways and means of improving traffic conditions and the administration and enforcement of traffic regulations. This commission also advises the City Council on the development of adequate parking for commercial and retail uses, recommend policies to encourage, develop and support adequate parking within the City, recommend actions for the establishment of long- term parking plans for the City and, in particular, the Downtown Redlands Business Area, and advises the City Council in the administration of resources for the development of parking. The Commission may also assist other advisory groups such as the Planning Commission in matters relating to parking.
The Traffic and Parking Commission meet s quarterly on the fourth Thursday of February, May, August, and November at 6:00 p.m. Residents interested in applying for the non- salaried position on this commission may request application forms from the City Clerk 's Office, City Hall, 35 Cajon Street, Suite 4, Phone: 798- 7510, or by downloading an application from the City’s website at www.cityofredlands.org
Deadline for filing applications is January 7, 2026.
___________________________________________
Amy Edwards, Senior Administrative Assistant
City Manager’s Office
City of Redlands, California
12/3/25
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City Council Meeting I. 6.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendations for the re-appointments of Daniel Goham and Daniel Rodriguez and appoint Robert Schooley to each serve a four year term on the Cultural Arts Commission (Council Member Barich)
MOTION:
I move to reappoint Daniel Gohman to serve a second four-year term on the Cultural Arts Commission ending January 6, 2030.
1. I move to reappoint Daniel Rodriguez to serve a second four-year term on the Cultural Arts Commission ending January 6, 2030.
2. I move to appoint Robert Schooley to serve a four-year term on the Cultural Arts Commission ending January 6, 2030.
3. RECOMMENDATION:
It is recommended by Council Member Barich that the City Council consider the reappointment of Daniel Gohman and Daniel Rodriguez and to appoint Robert Schooley to the Cultural Arts Commission to each serve a four-year term.
Pursuant to the Redlands Municipal Code, appointments to this commission are made by the Mayor and approved by the City Council. However, Mayor Saucedo has expressed his desire to rotate recommendations for commission and board appointments among the City Council Members; therefore, Council Member Barich has been delegated authority by Mayor Saucedo to make the recommendation for these appointments.
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DISCUSSION:
Three commissioners on the Cultural Arts Commission had terms ending January 6, 2025, Daniel Gohman, Daniel Rodriguez, and Rick Cummings.
Commissioners Gohman and Rodriguez expressed interest in seeking reappointment, and are in good standing with the commission. A public notice was released in December 2025, requesting interested residents to submit an application for the Cultural Arts Commission. In addition, the public notice was concurrently aired on Redlands TV and posted at the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notices. Nine new applications were received from the recent posting, and four from previous postings were considered.
The Cultural Arts Commission consists of five members as follows:
Brian Ball
Vacant
Edie Punt
Daniel Rodriguez
Daniel Gohman
ALTERNATIVE:
The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
PREPARED BY:
Amy Edwards, Senior Admininstrative Assistant
Attachments
Public Notice
Applications
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City of
REDLANDS
Incorporated 1888
300 E. State St, Suite 690, Redlands, CA 92373
909-798-7510
www.ci.redlands.ca.us
P U B L I C N O T I C E
NOTICE IS HEREBY GIVEN that the City Council of the City of Redlands encourages individuals to apply for a position on the following commission:
CULTURAL ARTS COMMISSION
The Cultural Arts Commission promotes public interest in arts, recommends new arts programs and sources of funding for those programs, assists the City Council by recommending policies to encourage, develop and support the arts in Redlands, and advises the City Council in the administration of the City's "Art in Public Places" program.
The Cultural Arts Commission meets quarterly on the second Monday of March, June, September, and December at 4:00 p.m. Residents interested in applying for the non- salaried position on this commission may request application forms from the City Clerk , City Hall, 35 Cajon Street, Suite 4 , or by phone 798- 7510, or from the City ’s website at www.cityofredlands.org
Deadline for filing applications is January 7, 2026.
________________________________
Amy Edwards, Senior Admin Assistant
Office of the City Manager
City of Redlands, California
12/3/25
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Received by the City Manager's Office 1. 7 .26 - AE
Address Verified - Dist 1
CITY OF REDLANDS
COMMISSION APPLICATION FORM
(Please note that this form is a public record that may be subject to disclosure upon request.) COMMISSION\BOARD APPLIED FOR
Cu
ltural Arts Commission
N Daniel Gohmanarne ---------------------------------
Address
Telephone (Work) _____ (Cell/Home) _________ _
Emai
Occupation _____________________________ _
Reasons for desiring to serve - relevant experience and qualifications: In addition to serving In addition to serving on the Cultural Arts Commission for the past four years, the last two as chair of the commission, I have built my career around art in the community.
I am currently the Executive Director of the Artlands Creative, an arts nonprofit based in Redlands.
I have previously worked in film, television. and media for companies like ABC News, Technicolor, & the USA Today Network. I attend UC Riverside and have a BA in Film & Culture.
Signature __________________ _ Date 1/7/2026
* If appointed, pl.ease be advised that all City commissioners and committee/board members must complete mandatory harassment prevention training consistent with the requirements of Assembly Bill No. 1825. (Resolution No. 7206 adopted Ju�y 26, 2012)
Two References: (Please do not include Councilmembers or City Staft) c 1) Danielle Giudici Wallis
Previous Commissioner
U of R Professor
Telephone
(2) Margo Mullen Previous
Commissioner
Public Artist
Telephone
Return Application to: Office of the City Council, C/O Office of the City Manager 300 E. State Street, Suite 690, Redlands, CA 92373
OR by email to [email protected]
You will be notified of appointments by the City Council. Your application will be retained for one year. PLEASE NOTE: Planning Commissioners and Historic & Scenic Preservation Commissioners are required to file Statements of Economic Interest in accordance with California State Law.
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CITY OF REDLANDS
COMMISSION APPLICATION FORM
(Please note that this form is a public record that may be subject to disclosure upon request.)
COMMISSIO
N\BOARD APPLIED FOR
Cultural Arts Commission
Name: Lindsay Barker
Address
Telephone (Work)_________________________ (Cell / Home):
Email:
Occupation Office Specialist with the San Bernardino County Department of Public Health & Freelance Graphic Designer
Reasons for desiring to serve – relevant experience and qualifications:
My desire to serve on the Cultural Arts Commission comes from a lifelong love of art and culture.
Creating has always been how I make sense of the world and connect with others. I grew up in a family that believed in acceptance, self-expression, and the value of creativity, which shaped not only who I am as an artist, but how I show up in my community.
I went to school for art and design and eventually built my own graphic design business, where I’ve had the opportunity to work with local and regional businesses throughout the Inland Empire, including Karaoke Kubo, The Overland, and Happy Mediums. Through this work, I’ve seen how art and design can bring people together, support small businesses, and help create spaces that feel welcoming and alive.
In addition to my work as a creative, I currently work as an office specialist for the San Bernardino Department of Public Health and believe this has given me a unique perspective on how cities operate from the inside. This experience has helped me better understand the processes and responsibilities involved in public service, as well as the importance of thoughtful planning and collaboration when developing programs and initiatives that serve our communities.
As a working artist and designer, I understand both the passion and the practical realities behind arts programming. I’ve balanced creative ideas with budgets, timelines, and public-facing needs, and I’m familiar with the challenges artists face when it comes to visibility, funding, and access. I believe that when cities actively support the arts, it strengthens everyone.
My previous travels forever inspire me by how different communities use art to reflect their identity and values. To me, art is more than decoration; it’s a way to make people feel like they belong. Public art and cultural programming play a huge role in shaping how people experience their city and how connected they feel to it.
Received by the City Manager's Office 1.7.26 - AE
Address Verified - Dist 4
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City Council Meeting I. 7.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8748 for new connections to the City of Redlands water distribution and sewer collection systems for seven vacant parcels located at the northeast corner of the intersection Nice Avenue and Turquoise Avenue and identified as county of San Bernardino Assessor’s Parcel Numbers 0298-103-14-0000 through 0298-103-20-0000 in the unincorporated community of Mentone within San Bernardino County and determine that approval of the Resolution is exempt from environmental review pursuant to Sections 15303 and 15319 of the California Environment Quality Act (CEQA) guidelines (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8748.
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 8748 for new connections to the City of Redlands water distribution and sewer collection systems at the northeast corner of Nice Avenue and Turquoise Avenue in the unincorporated community of Mentone within San Bernardino County for Outside Service Case (OSC) No. 23-08, and determine that the Resolution is exempt from environmental review pursuant to Sections 15303(a) and 15319(b) of the California Environmental Quality Act (CEQA) guidelines.
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DISCUSSION:
Staff recently received a water connection and sewer connection application from Hankito Enterprises Incorporated, for reapproval of water and sewer service connections for the seven properties located at the northeast corner of Nice Avenue and Turquoise Avenue in the unincorporated community of Mentone within San Bernardino County and identified as county of San Bernardino Assessor’s Parcel Numbers 0298-103-14 through 0298-103-20 and as shown on Attachment B. The seven vacant parcels are located approximately
0.15 miles east of the Redlands city limits in the Mentone area. The applicant is proposing to connect each parcel to City water service and sewer service to enable the development of each parcel with a single-family residence.
The Redlands Municipal Code (RMC) requires the Municipal Utilities and Engineering Department (MUED) Director and Development Services Department (DSD) Director to present completed applications for utility connections outside the city limits to the City Council for a determination if the public health, safety and welfare, and the best interests of the citizens of Redlands is served by the application, and to provide direction to staff regarding the preparation of a pre-annexation agreement.
These applications were reviewed and approved by the MUED and DSD Directors in 2023 with the City Council then approving Resolutions No. 8499 and Resolution No. 8500 authorizing the utility connections and the execution of a preannexation agreement.
Per Chapter 13.60.050 (B) of the Municipal Code, the previously approved application expired December 31, 2023. Hankito Enterprises has recently filed a request, and paid the required application fee, for authorization by Council to obtain a reapproval of water and sewer service connections for their seven parcels at Nice Avenue and Turquise Avenue in Mentone.
Per Chapter 13.60 of the Municipal Code, OSC 23-08 is considered as a major project with seven (7) lots proposed for the future construction of single-family residences (see Attachment A and B). A major project is defined as a project consisting of five (5) or more residential dwelling units. Chapter 13.60 limits the number of water and/or sewer connections that are made to 150 residential dwelling units constructed outside the city’s corporate boundaries each year.
This application is the first major project to be considered this calendar year. Of the 150 allowable connections per year, the number of service connections for minor projects outside of the City is limited to 25 per year per Measure U. At this time, there have been 0 applications for minor projects with a total of zero (0) residential water connections and zero (0) residential sewer service connections approved by the Council.
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Pursuant to the RMC, the City Council may consider the following factors in making its determination that the public health, safety and welfare, and the best interests of the citizens of Redlands are served by the application:
The relationship of the property and its proposed use to the City’s General Plan and zoning ordinances;
1. The relationship of the property and its proposed use to the City’s Water Master Plan, the City’s Water Capital Improvement Programs, the City’s Sewer Master Plan, and the City’s Sewer Capital Infrastructure program;
2. The proximity of the property to the City’s boundaries and existing utility infrastructure;
3. The proposed potential for new revenue sources for the City to pay for City services provided to the project as a result of annexation and development of the property; and,
4. The standards proposed for development of the property.5.
Approval of OSC 23-08 allows the applicant to physically connect to the water and sewer systems, which serve the public health, safety and welfare, and the best interests of the citizens of Redlands.
Consistency with the General Plan:
The subject properties are located in the Low/Medium Density land use designation of the General Plan, which supports residential uses such as single-family homes. The properties range in size between 0.192 and 0.256 acres and are currently undeveloped. The eventual use of each parcel is consistent with the City of Redlands General Plan.
Water is currently available at the intersection of Turquoise Avenue and Florence Avenue. The applicant will be required to construct a water main extension in Turquoise Avenue from Florence Avenue to Nice Avenue and from Turquoise Avenue easterly to the project boundary. Sewer is currently available in Nice Avenue. The applicant will be required to construct a sewer main extension in Turquoise Avenue from Nice Avenue northerly to the project boundary. See Attachment B for the location of existing utilities and the required main extensions.
The site is located in the County of San Bernardino and the County would be the approval authority for any future construction on these parcels due to the project location outside of the City limits. The County does not provide domestic water or sewer services to the site. The City of Redlands has the ability to provide both water and sewer services to unincorporated areas surrounding the City.
Regarding General Plan Consistency, the subject properties range in size between 0.192 and 0.256 acres, and have a General Plan land use designation of Low Density Residential, which allows up to six units per acre. The applicant is working with the County of San Bernardino for the construction of a Redlands Regular Meeting of 02-03-2026
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single-family residence on each parcel. Development of the sites with single-family residences will be consistent with the General Plan’s land use designation as Low Density Residential. In the event that the area is annexed into the City, the properties would most appropriately be zoned Single-Family Residential (R-1) under the City’s zoning code. The proposed development of each site with a single-family residential use is permitted in the R-1 District. With the adoption of Resolution No. 8748, the City Council will make a finding that Outside City Case No. 23-08 for water distribution system and sewer collection system connections for the seven described parcels in the unincorporated community of Mentone within San Bernardino County is consistent with the Redlands General Plan and the public health, safety and welfare of the citizens of Redlands.
The “project” before the City for purposes of the California Environmental Quality Act (CEQA) is the decision by the City Council to enable the provision of City domestic water service and sewer service, making it possible for the property owner to develop the sites with single-family residences. This type of application is exempt from environmental review pursuant to CEQA Guidelines Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities) and Section 15303 (New Construction of Small Structures), which exempts construction of a single-family residence and extensions of water and sewer mains of a reasonable length to support the construction of a single-family residence. There is no possibility of any significant environmental effects as a result of the Pre-Annexation Agreement.
ALTERNATIVES:
City Council may deny the staff recommendations if Council determines reapproval of OSC 23-08 does not serve the public health, safety, and welfare, and the best interests of the citizens of Redlands, or is inconsistent with the General Plan.
Additionally, the City Council can continue the item and request more information on any specific concerns.
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Chris Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
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REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Ray Casey, Interim Municipal Utilities and Engineering Director PREPARED BY:
Donald Young, One Stop Permit Center Manager
Fiscal Impact
Fiscal Year: 25/26
Revenue Generating: No
Discussion:
Attachments
Attachment A - Location Map
Attachment B - Aerial Photograph
Resolution No. 8748
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Complete the cross gutter
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Copy right nearmap 2015
Title
OneStop.mxd
0 540 1,080
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This map was produced by the City of Redlands,
Geographic Information System.
The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.
The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.
May 16, 2023
.
OSC 23-08
Attachment A
Location Map
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APN 0298-103-14
APN 0298-103-15
APN 0298-103-16
APN 0298-103-17
APN 0298-103-18
APN 0298-103-19
APN 0298-103-20
TURQUO
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TOUR
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FLORENCE AVE
BE
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Copyright nearmap 2015
Title
OneStop.mxd
0 60 120
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.
The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.
The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.
June 5, 2023
.
EXISTING 8" WATER
REDLANDS
OSC 23-08
HANKITO
ENTERPRISES
INC.
EXISTING 8" SEWER
PROPOSED
8" WATER
PROPOSED
8" SEWER
PROPOSED
8" WATER
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RESOLUTION NO. 8748
A RESOLUTION OF T HE CITY COUNCIL OF THE CITY OF REDLANDS DETERMINING OUTSIDE CITY CASE NO. 23-08 IS CONSISTENT WITH THE
REDLANDS GENERAL PLAN AND THE PUBLIC HEALTH, SAFETY, WELFARE
AND BEST INTERESTS OF THE CITIZENS OF REDLANDS ARE SERVED BY THE CONTINUED PROCESSING OF OUTSIDE CITY CASE NO. 23-08 WHEREAS, Hankito Enterprises, Inc filed an application for Outside City Case No. 23-08 with the City of Redlands for water connection and sewer connections for seven proposed single family residence s on seven vacan t parcel s located at 1188 Turquoise Avenue, 1166 Turquoise Avenue, 1150 Turquoise Avenue, 1142 Turquoise Avenue, 1134 Turquoise Avenue, 1120 Turquoise Avenue, and 1108 Turquoise Avenue in the unincorporated community of Mentone idendified as County of San Bernardino Assessor’s Parcel Numbers 0298- 103-14, -15, -16, -17, -18, -19, and - 20; and
WHEREAS, Resolution No. 8499 was approved by the City Council on July 25, 2023, determining Outside City Case No. 23- 08 was consistent with the Redlands General Plan and the public health, safety, welfare and best interests of the citizens of Redlands; and
Whereas, Chapter 13.60.050 (B.) of the Redlands Municipal Code mandates that the previously approved applications for water and/or sewer service connection expired at the end of the 2023 and a reapplication must be made; and
WHEREAS, Hankito Enterprises, Inc filed a new application for Outside City Case No. 23- 08 with the City of Redlands for water connection and sewer connections ; and
WHEREAS, Hankito Enterprises, Inc application for a pre-annexation agreement as required by Measure U has already been approved by the City Council with Resolution No. 8500 on July 25, 2023;
NOW, THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. The City Council hereby determines that approval of this Resolution is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15303(a) and 15319(b) as CEQA exempts the conversion of small structures and the annexation of lots for exempt facilities.
Section 2. The City Council hereby determines that O utside City Case No. 23-08 is consistent with the City of Redlands General Plan and the public health, safety, Redlands Regular Meeting of 02-03-2026
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welfare and best interests of the citizens of Redlands are served by the City’s continued processing of the application.
PASSED AND ADOPTED at a meeting of the City Council of the City of Redlands held on February 3
rd, 2026.
_____________________
Mario Saucedo, Mayor
ATTEST:
_____________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 3
rd day of February, 2026, by the following vote:
AYES:
NOES:
ABSENT:
______________________________
Jeanne Donaldson, City Clerk
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City Council Meeting I. 8.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Mills Act Contract with the property owners for the single-family residence located at 1106 West Highland Avenue, within the West Highland Avenue Historic and Scenic District (Historic District No. 7), and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act Guidelines (Assistant City Manager Boatman)
MOTION(S):
If the City Council determines that the Historic & Scenic Preservation Commission’s recommendation is appropriate, the following motion is provided:
I move that the City Council determine approval of this Mills Act Contract with the property owners for the single-family residence located at 1106 West Highland Avenue is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act; and
1. I move that the City Council approve the Historic Property Contract by and between the City of Redlands and Jaret Fischer for the residential property located at 1106 West Highland Avenue.
2. RECOMMENDATION:
The Historic & Scenic Preservation Commission reviewed the proposed 10-Year Rehabilitation Plan for the Mills Act application and adopted Resolution No. 2025-05 recommending that the City Council approve the Mills Act contract for 1106 West Highland Avenue.
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DISCUSSION:
Background: The Mills Act, enacted by the State in 1972, encourages preservation of qualified historic properties by allowing property owners to receive tax relief in exchange for maintenance, rehabilitation, and preservation of their property. The City’s program establishes procedures and eligibility criteria, including annual reporting and review.
Mills Act contracts generally reduce property taxes by 30 to 50 percent over ten years, depending on assessed value and purchase date. For example, properties purchased before the passage of Proposition 13 (1978) are unlikely to receive a reduction, as they are already determined to be at baseline threshold values, while more recently purchased properties generally receive the greatest reductions. One hundred percent (100%) of the annual tax savings must be used to maintain and/or restore the property and its qualifying historical characteristics. The agreement runs for ten years and automatically renews annually (with one year added to the term) unless a notice of non-renewal is filed by the property owner or the City.
The City’s program limits the annual number of contracts to seven (7), including a maximum of five residential properties with assessed values under $1 million and two non-residential properties. This is the first application under consideration in 2026.
Proposed Property: The subject property is located at 1106 West Highland Avenue and contains a contributing structure within the West Highland Avenue Historic and Scenic District (Historic District No. 7). The subject property has a two-story Dutch Colonial Revival single-family dwelling constructed in 1902.
The applicant has submitted a rehabilitation plan (Exhibit B to the Contract) detailing proposed work and associated costs. Over ten years, the property owner will spend $84,885 on improvements and maintenance, which is anticipated to exceed the estimated tax savings of $75,175 during the same time period. Proposed improvements include:
Seismic retrofit of the foundation to provide strength and seismic stability, with no visible exterior changes (estimated cost $68,685).
1. Window tune-up and repair for all 36 existing wood windows, including minor repairs, repainting, and operational adjustments (estimated cost $16,200).
2. After execution of the contract, the applicant must submit annual reports to the Development Services Department to document work progress in accordance with the approved Rehabilitation Plan and ensure the tax savings are applied Redlands Regular Meeting of 02-03-2026
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directly to preserving or rehabilitating the historic structure.
ALTERNATIVES:
The City Council may deny the request for a Mills Act Contract.
STRATEGIC PLAN:
Not applicable.
SUBMITTED BY:
Christopher Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Rosemary Montoya, Associate Planner
Fiscal Impact
Fiscal Year: 25-26
Revenue Generating: No
Appropriation Required Y/N: No
Discussion:
Attachments
Attachment A: Historic District Map
Attachment B: Site Photographs and Historic Inventory Sheets Attachment C-1: HSPC Staff Report
Attachment C-2: HSPC Resolution
Attachment D: Historic Property Contract
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Address
1106 W
Highland
Avenue
Front left side of house Front right side of house
Photos
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Address
1106 W
Highland
Avenue
SE corner of house NE side of house
Photos
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Address
1106 W
Highland
Avenue
NE Coner of house (back) NW side of house
Photos
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Address
1106 W
Highland
Avenue
NW corner of house SW side of house
Photos
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V. C. JARET FISCHER AND KASSANDRA FISCHER, APPLICANTS
(PROJECT PLANNER: ROSEMARY MONTOYA, ASSOCIATE PLANNER)
A request to consider a recommendation to the City Council for a Mills Act Contract application and associated 10-Year Rehabilitation Plan proposed for a single-family residential property located at 1106 West Highland Avenue (APN: 0175-042-15-0000), within the Suburban Residential (R-S) District and the West Highland Avenue Historic and Scenic District (Historic District No. 2).
HISTORIC AND SCENIC PRESERVATION MEETING: DECEMBER 4, 2025
SYNOPSIS
Historic Designation: The property is located within the West Highland Avenue Historic and Scenic District
(Historic District No. 2)
Existing Land Use:
Zoning:
General Plan:
Single-Family Residence
R-S (Suburban Residential) District
Low Density Residential
Attachments: (A) Location Map and Aerial Photograph
(B-1) General Plan Land Use Designation
(B-2) Zoning Map
(B-3) West Highland Avenue Historic and Scenic District Map (C) Site Photographs
(D) 10-Year Rehabilitation Plan
(E) Secretary of Interior Standards
(F) Resolution No. 2025-05
PROPOSAL
The applicants, Jaret and Kassandra Fischer, have submitted a request for a Mills Act Contract for their property at 1106 West Highland Avenue, located within the West Highland Avenue Historic and Scenic District. The request includes a proposed 10 -Year Rehabilitation Plan to rehabilitate or restore certain historic al elements of the property, to be funded in part through property tax savings (i.e., reimbursement of costs) that is required to be reinvested into the preservation and maintenance of the historic structure.
The work plan is being forwarded to the Historic and Scenic Preservation Commission for review to ensure consistency with the Secretary of the Interior’s Standards . The Commission is also asked to provide a recommendation to the City Council for approval of the contract. All improvements identified in the 10-Year Rehabilitation Plan will require separate Certificates of Appropriateness (if applicable) prior to initiation of the individual work projects listed in the plan.
BACKGROUND
The Mills Act, enacted by the State in 1972, authorizes local governments to enter into contracts with owners of qualified historic properties in exchange for a potential reduction in property taxes.
Property owners agree to preserve, maintain, and rehabil itate their historic properties in Redlands Regular Meeting of 02-03-2026
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accordance with the Secretary of the Interior’s Standards. One hundred percent (100%) of property tax savings must be reinvested in eligible rehabilitation and maintenance work on the property.
On November 7, 2017, the City Council adopted Resolution No. 7947, modifying and restating the City’s Mills Act Historic Property Tax Incentive Program and establishing procedures and qualifying criteria for approval of Mills Act contracts. The resolution set forth requirements for application submittal, ten -year work plans, annual reporting by property owners, as well as the review and recommendation process by the Historic and Scenic Preservation Commission.
On October 4, 2022, the City Council adopted Resolution No. 8388, extending the City’s Mills Act Program through November 30, 2027, and reaffirming the City’s commitment to preserving historic resources through the use of economic incentives. Resolution No . 8388 continued the existing program framework established by Resolution No. 7947.
ANALYSIS
Eligibility: To be eligible for the program, property owners must meet eligibility requirements, as indicated and analyzed in the table below.
Eligibility Table
Requirements Application Complies?
Located within the City of Redlands Yes
Privately Owned Yes
Not Exempt from Taxation Yes
Designated or within a designated District Yes
Estimated Cost of Rehabilitation Plan must meet or
exceed tax savings Yes
Proposed 10-Year Rehabilitation Plan: The applicant has proposed the following projects as part of their 10-Year Rehabilitation Plan (see Attachment C):
1. Seismic retrofit of the foundation to provide strength and seismic stability, with no visible exterior change (estimated cost $68,685).
2. Window tune-Up and repair for all 36 existing wood windows, including basic repairs to ensure proper operation, addressing minor deterioration, and repainting as needed (estimated cost $16,200).
These improvements would occur between Year 1 and Year 10 of the ten-year period. Based on a quote provided by the project contractors, the total cost of the improvements is estimated to be $84,885, which exceeds the estimated tax savings of $75,175 over the same period.
Upon execution of the contract, the applicants will be required to subsequently submit annual reports to staff documenting progress and confirming that tax savings are directly applied toward the rehabilitation and maintenance work in accordance with the approved plan. Staff monitors each contract and tracks the annual tax savings as well as accumulated spending on projects for each property with a Mills Act Contract.
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The property owners agree to follow the Secretary of the Interior’s Standards and/or the City of Redlands Historic Architectural Design Guidelines for all work completed on the property. Projects that are cosmetic in nature, limited to the interior, or that do not result in visible exterior alterations will not require a Certificate of Appropriateness (but may require applicable building permits).
The proposed improvement s will ensure the long -term preservation and maintenance of the structure, consistent with the intent of the Mills Act. The property meets all eligibility requirements for participation in the program and contains a contributing structure within a locally designated historic district.
ENVIRONMENTAL REVIEW
Pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines, the consideration of a Mills Act contract does not constitute a development project and has no potential to cause a significant effect on the environment. The Mills Act contract allows a reduction in property taxes so that the savings may be utilized for the maintenance and rehabilitation of a historic structure.
Individual projects listed within the 10-Year Rehabilitation Plan may require separate subsequent approvals, including Certificates of Appropriateness, as applicable. CEQA Guidelines Section 15331 also provides a categorical exemption for the maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation, or reconstruction of historical resources in a manner consistent with the Secretary of the Interior’s Standards.
STAFF RECOMMENDATION
Staff recommends that the Historic and Scenic Preservation Commission recommend that the City Council approve a Mills Act Contract with Jaret Fischer and Kassandra Fischer for the single- family residence located at 1106 West Highland Avenue.
MOTION
If the Historic and Scenic Preservation Commission deems it appropriate, staff recommends the following motion:
“I move that the Historic and Scenic Preservation Commission adopt Resolution No. 2025-05, and recommend that the City Council find that the Mills Act application is not subject to the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines, and recommend approval of the Mills Act contract for 1106 West Highland Avenue.” Redlands Regular Meeting of 02-03-2026
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RECORDING REQUESTED BY:
WHEN RECORDED RETURN TO:
CITY OF REDLANDS
CITY CLERK
P.O. BOX 3005
REDLANDS, CA 92373-1505
SPACE ABOVE THIS LINE IS RESERVED FOR RECORDER’S USE
HISTORIC PROPERTY CONTRACT
BY AND BETWEEN THE CITY OF REDLANDS,
A MUNICIPAL CORPORATION, AND
JARET FISCHER FOR THE PRESERVATION AND BENEFIT
OF THE HISTORIC RESOURCE OR CONTRIBUTING STRUCTURE PROPERTY LOCATED AT 1106 WEST HIGHLAND AVENUE, REDLANDS, CA 92373
THIS HISTORICAL PROPERTY AGREEMENT (“Agreement” ) is made and entered into this 3rd day of February, 2026 (“ Effective Date”), by and between the City of Redlands , a municipal corporation ( hereinafter referred to as the “City ”) and Jaret Fischer ( hereinafter referred to as the “ Owner”). City and Owner are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
RECITALS
WHEREAS, Government Code Section 50280 et seq. authorizes cities to enter into contracts with the owners of qualified historical properties, as defined in Government Code S ection 50280.1, to provide for the preservation, use, maintenance, and restoration of such historical properties so as to retain their characteristics as properties of historical significance.
WHEREAS, Owner possesses fee title in and to that certain real property, together with associated structures and improvements thereon, located at 1106 West Highland Avenue, Redlands, California, 92373 (Assessor’s Parcel Number 0175-042-15-0000) (the "Property") which is more particularly described in the grant deed attached hereto as Exhibit “A” and incorporated herein by this reference.
WHEREAS, on June 16, 1987, the City Council of the City of Redlands designated the West Highland Avenue Historic and Scenic District as a local historic district (Historic District No. 7) , for which the Property was included as having contributing structure(s).
WHEREAS, City and Owner, for their mutual benefits, now desire to enter into this Agreement both to protect and preserve the characteristics of historical significance of the Property and to qualify the Property for an assessment of valuation pursuant to the provisions of section 439 et seq. of the Redlands Regular Meeting of 02-03-2026
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Revenue and Taxation Code pursuant to the Rehabilitation/ Restoration/ Maintenance Plan ("Plan") attached hereto as Exhibit "B," and which is incorporated herein by this reference;
NOW THEREFORE, City and Owner, in consideration of the mutual covenants and conditions set forth herein, agree as follows:
Section 1. Recordation Date and Term. This Agreement shall become effective on the date it is recorded ("Recordation Date") Each year during the term of this Agreement, on the anniversary of the Recordation Date ("Renewal Date"), one (1) year shall automatically be added to the Term of this Agreement unless notice of nonrenewal is mailed as provided herein If either Owner or City desires in any year not to renew this Agreement, Owner or City shall serve written notice of nonrenewal of this Agreement on the other Party in advance of the annual Renewal Date Unless such notice is served by City to Owner at least ninety (90) days prior to the annual Renewal Date, or such notice is served by Owner to City, one (1) year shall automatically be added to the Term of this Agreement as provided herein . Upon receipt by Owner of a notice of nonrenewal from City, Owner may make a written protest of the notice City may, at any time prior to the annual Renewal Date of this Agreement, withdraw its notice to Owner of nonrenewal If either City or Owner serves notice to the other of nonrenewal in any year, this Agreement shall remain in effect for the balance of the Term then remaining, either from its original execution or from the last renewal of this Agreement, whichever may apply.
Section 2. Standard for Historical Property. During the term of this Agreement, the Property shall be subject to the following conditions, requirements, and restrictions:
A. Owner shall preserve and maintain the characteristics of historical significance of the Property in accordance with the minimum standards and conditions for maintenance, use, and preservation of the Property as set forth in the Plan attached hereto as Exhibit "B."
B. Owner shall restore and rehabilitate the property according to the Plan, the rules and regulations of the Secretary of the Interior's Standards for Rehabilitation and the California Historical Building Code in accordance with Exhibit "C" which is attached hereto and incorporated herein by this reference.
C. Owner shall allow reasonable periodic examinations, by prior appointment, of the interior and exterior of the Property by representatives of the San Bernardino County Assessor, State Board of Equalization, and City, as may be necessary to determine Owner's compliance with the terms and provisions of this Agreement.
D. Owner shall expend one hundred percent (100%) of the property tax savings recognized by Owner during the Term of this Agreement to finance the preservation, maintenance, rehabilitation, and improvement of the Property Owner shall maintain records and documentation of such property tax savings and expenditures and shall provide annually a written accounting to City. City shall have the right to audit Owner's property tax records and expenditures for the purposes of ensuring Owner's compliance with the requirements of this subsection D.
Section 3. Provision of Information of Compliance. Owner shall furnish City with any and all information requested by City which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement.
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Section 4. Office of Historic Preservation . City shall provide written notice of this Agreement to the State Office of Historic Preservation within one (1) month of City's approval of this Agreement.
Section 5. Cancellation. City following a duly noticed public hearing as set forth in Government Code S ection 50280, may cancel this Agreement if it determines that Owner breached any of the conditions of this Agreement or has allowed the Property to deteriorate to the point that it no longer meets the standards for a Historic Resource or Contributing Structure City may also cancel this Agreement if it determines that Owner has failed to restore or rehabilitate the Property in the manner specified in subparagraph 3(b) of this Agreement, including but not limited to Owner's failure to comply with the Plan and/or Owner's failure to complete the rehabilitation and restoration identified in the Plan as provided for in the Plan In the event of cancellation of this Agreement by City, Owner shall pay the State of California a cancellation fee of Twelve and One- Half percent (12 .5%) of the current fair market value of the Property at the time of cancellation, as determined by the San Bernardino County Assessor without regard to any restrictions of the Property imposed pursuant to this Agreement Payment of the fee shall be made in accordance with the provisions of Government Code 50286(b).
Section 6. Enforcement of Agreement . In lieu of and/or in addition to any provisions permitting cancellation of this Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of this Agreement In the event of a default under the provisions of this Agreement by Owner, City shall give written notice to Owner by registered or certified mail addressed to the address stated in this Agreement, and if such a violation is not corrected to the reasonable satisfaction of City within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default if said breach or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default must be commenced within thirty (30) days and must thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner pursuant to the terms of this Agreement, apply to any court, state of federal, for injunctive relief against any violation by Owner, or apply for such other relief as may be appropriate City does not waive any claim of default by Owner if City does not enforce or cancel this Agreement . All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City's regulations governing historic properties are available to the City to pursue in the event that there is a br each of this Agreement . No waiver of any breach or default under this Agreement shall be deemed a waiver of any other subsequent breach thereof or default hereunder.
Section 7. Binding Effect of Agreement.
A. Owner hereby voluntarily subjects the Property to the covenants, reservation and restrictions as set forth in this Agreement City and Owner hereby declare their specific intent that the covenants, reservations and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Property. Each and every contract, deed or other instrument hereinafter executed, covering or conveying the Property, or any portion thereof, shall conclusively be held to have been executed, delivered and accepted subject to the covenants, reservations and restrictions expressed in this Agreement whether or not such covenants, reservations and restriction are set forth in such contract, deed or other instrument.
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B. City and Owner hereby declare their understanding and intent that the burden of the covenants, reservations and restrictions set forth herein touch and concern the land in that Owner’s legal interest in the Property is rendered less valuable thereby. City and Owner hereby further declare their understanding and intent that the benefit of such covenants, reservations and restrictions touch and concern the land by enhancing and maintaining the historic characteristics and significance of the Property for the benefit of the public and Owner.
Section 8. Notice. Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
To City: City Clerk
City of Redlands
P.O. Box 3005
Redlands, CA 92373
[email protected]
(909) 798-7531
To Owner: Jaret Fischer, Owner
1106 West Highland Avenue
Redlands, CA 92373
[email protected]
(909) 553-5852
Section 9. General Provisions.
A. None of the terms, provisions or conditions of this Agreement shall be deemed to create a partnership between the Parties and any of their heirs or successors or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise.
B. Owner shall hold City and its elected and appointed officials, officers, employees, and agents harmless from any and all liability for damage or claims for personal injuries, including death, and claims for property damage which may arise from the direct o r indirect use of operations of Owner or those of Owner’s contractors, subcontractors, agents, employees, or other persons acting on the Owner’s behalf which relate to the use, operation and maintenance of the Property. Owner shall defend and indemnify City and its elected and appointed officials, officers, employees and agents with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of Owner’s activities in connection with the Property.
This provision applies to all damages and claims for damages suffered, or alleged to have been suffered, by reason of operations referred to in this Agreement whether or not City prepared, supplied or approved the plans, specifications or other documents for the Property.
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C. All of the agreements, rights, covenants, reservations and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the Parties, and their successors and assigns of the Property, whether by operation of law or in any manner whatsoever.
D. In the event any action or proceeding is commenced by any party to enforce or restrain a violation of any of the covenants, reservations or restrictions contained herein, or to determine the rights and duties of any Party, the prevailing party in such proceeding may recover all reasonable attorneys’ fees to be fixed by the court, in addition to fees incurred by a Party for in-house counsel, and in addition to court costs and other relief ordered by the court.
E. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be affected thereby.
F. This Agreement shall be construed in accordance with and governed by the laws of the State of California.
Section 10. Recordation. No later than twenty (20) days after City’s approval of this Agreement, City shall cause this Agreement to be recorded in the Office of the Recorder of the county of San Bernardino.
Section 11. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the Parties.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be duly executed.
CITY OF REDLANDS:
__________________________
Mario Saucedo, Mayor
ATTEST:
__________________________
Jeanne Donaldson, City Clerk
OWNER:
__________________________
Jaret Fischer, Property Owner
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EXHIBIT A
GRANT DEED
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EXHIBIT B
REHABILITATION/RESTORATION/MAINTENANCE PLAN
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EXHIBIT C
SECRETARY OF INTERIOR’S STANDARDS FOR REHABILITATION
1. A property shall be used for its historic purpose or be placed in a new use that requires minimal change to the defining characteristics of the building and its site and environment.
2. The historic character of a property shall be retained and preserved. The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided.
3. Each property shall be recognized as a physical record of its time, place, and use. Changes that create a false sense of historical development, such as adding conjectural features or architectural elements from other buildings, shall not be undertaken.
4. Most properties change over time; those changes that have acquired historic significance in their own right shall be retained and preserved.
5. Distinctive features, finishes, and construction techniques or examples of craftsmanship that characterize a property shall be preserved.
6. Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials.
Replacement of missing features shall be substantiated by documentary, physical, or pictorial evidence.
7. Chemical or physical treatments, such as sandblasting, that cause damage to historic materials shall not be used. The surface cleaning of structures, if appropriate, shall be undertaken using the gentlest means possible.
8. Significant archeological resources affected by a project shall be protected and preserved.
If such resources must be disturbed, mitigation measures shall be undertaken.
9. New additions, exterior alterations, or related new construction shall not destroy historic materials that characterize the property. The new work shall be differentiated from the old and shall be compatible with the massing, size, scale, and architectural features to protect the historic integrity of the property and its environment.
10. New additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the future; the essential form and integrity of the Historic property and its environment would be unimpaired.
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City Council Meeting I. 9.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Cooperative Purchase of Getac Mobile Data Computers from Code 3 Technologies in the amount of $94,386.50
(Management Services/Finance Director Garcia)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve a Cooperative Purchase of Getac Mobile Data Computers from Code 3 Technologies in the amount of $94,386.50.
RECOMMENDATION:
Staff recommends that City Council approve a Cooperative Purchase of Getac Mobile Data Computers for the Police Department from Code 3 Technologies in the amount of $94,386.50.
DISCUSSION:
The Redlands Police Department relies on mobile data computers (MDCs) in their vehicles to access dispatch system resources while on active calls. The MDCs are a critical piece for the Police Department's operations. Over the last several years, the IT Division has replaced older MDCs with nearly sixty newer Getac models. These twenty new Getac MDCs will replace the oldest fleet of MDCs and provide increased reliability for Police personnel.
The new Getac MDCs offer an optimized monitor for both indoor and outdoor visibility. They are fully ruggedized with impact and liquid protection. The Getacs offer dual batteries for longer power as well as the latest Intel processors for faster operating speeds.
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Staff followed the City's procurement guidelines by examining and selecting an existing competitively-bid cooperative contract agreement within Sourcewell.
Sourcewell is a State of Minnesota local government unit and service cooperative that offers procurement solutions to government entities. Based on staff's assessment, the hardware proposed for purchase are recommended to be sourced through this cooperative purchasing agreement.
ALTERNATIVES:
City Council may choose to reject, modify or table the proposed purchase.
However, the purchase is recommended in order to ensure the continued functionality of the Police Department's mobile data computing operations.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Eric Owens, Information Technology Manager
Fiscal Impact
Fiscal Year: FY 2026
Revenue Generating: No
Appropriation Required Y/N: No
Amount: 94,386.50
Budgeted Y/N: Y
Account No.: 604900
Discussion:
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Attachments
Code 3 Technology Getac Quote
Cooperative & Intergovernmental Form
Getac Sourcewell Contract
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PROPOSAL
Date: 1/14/2026
QUOTE: 26-026
Thanks for your business!
Quote expires 2/14/2026*
Gabriela Gonzalez
Redlands Police Department
35 Cajon St. Ste. 222
Redlands, CA 92373
909-335-4775
Customer ID: RPDCA001
Salesperson Project Payment Terms Contract#
Michelle Best MDC – Getac K120 Net 30 Sourcewell 090122-GET Part# Description Qty Unit Price Ext Price
KTA724V1ANXX
Getac Fully Rugged K120G3 with Keyboard Dock - Intel Core i5-1335U Processor, 12.5", W/Windows Hello Webcam, Standard Batteries (2- pack), Win 11 Pro x64 with 16GB RAM + TAA, 256GB PCIe SSD, Sunlight Readable Full HD LCD, Touchscreen, Rear Camera, Hard Tip stylus, USB-C AC Adapter, US Power Cord, US Keyboard Dock (w/ RF Passthrough), WIFI, Bluetooth, 5G Sub-6 (EM9190), Dedicated GPS/Glonass, Passthrough, 3 Year Bumper-2-Bumper Warranty 20 $3878 $77,560
GE-SVTBNFX5Y Bumper-to-Bumper Extended Warranty – Tablet (Years 4 & 5) 20 $498 $9960 Subtotal $87,520.00
Sales Tax $6786.50
Recycle $80.00
Shipping $0.00
Total $94,386.50
*We offer financing & Leasing, device buyback, and rugged device insurance coverage, just ask! *CCs add 2.89%. Purchasing contracts add 1-2% (GSA, OMNIA, Sourcewell, PEPPM, SLP, DIR)
Code 3 Technology/9855 E Southern Ave #50882 Mesa AZ 85209/ 480-888-6401/ [email protected] Redlands Regular Meeting of 02-03-2026
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Intergovernmental/ Piggyback
Contract Use Request
(Attach to PR form)
The Department requests the purchase of the following item(s) from:
Original Contracting Entity:
Contract#:
Contract Term:
Method of original contract award:
Competitive
Non-Competitive, based on: Preferred source Sole Single source Emergency Other:
Does the original contract contain language contemplating contract extension to additional users? Yes No
Description of Product/Service intend to acquire Unit Price Total Tax
Grand Total
Please attach: vendor agreement to sale to the City AND Entity agreement/contract language allowing Piggyback Redlands Regular Meeting of 02-03-2026
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Purc
hasing Agent Approval: Date:
City M
anager Approval: ______________________________ Date: ____________________ Vendor:
Contact:
Address 1:
Address 2:
City/State/Zip:
Telephone:
Fax:
Web/E-Mail:
Delivery/Service Location
Contact:
Telephone:
Department:
Address 1:
Address 2:
Additional
Comments
rev. 10.31.18
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090122-GET
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Solicitation Number: 090122
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Getac, Inc., 15495 Sand Canyon Ave., Suite 350, Irvine, CA 92618 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Law Enforcement Equipment from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 7, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in materials and workmanship. In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be
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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell
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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Supplier is not liable in any event for consequential damages. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
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2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs, with the exception of consequential damages, incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other
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insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all
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references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of
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not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any
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person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
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M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s
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Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell Getac, Inc.
By: __________________________ By: __________________________ Jeremy Schwartz Hsin Jung-Lu
Title: Chief Procurement Officer Title: VP Finance & Business Services
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Redlands Regular Meeting of 02-03-2026
141 of 265
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Bid Number: RFP 090122 Vendor Name: Getac, Inc.
Redlands Regular Meeting of 02-03-2026
142 of 265
Bid Number: RFP 090122 Vendor Name: Getac, Inc.
Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
Line Item Category or Type Offered Comments
71 Law Enforcement duty gear Yes
No
N/A *
72 Traffic safety enforcement equipment, devices, and
instruments
Yes
No
Getac solutions are built to
improve upon the computer-aided
dispatch software (CAD) and
police records management
system (RMS) you already use.
Writing citations, collision reports,
and DUI arrest reports has never
been easier thanks to Getac
solutions. With our rugged
devices, you can write, sync, and
submit all the documents required
from the field electronically, saving
time, and reducing errors. Getac
rugged devices are built with law
enforcement in mind, providing
you access to information to stay
situationally aware as you protect
and serve. Whether on patrol or
during an emergency, Getac
devices allow you to remain in
contact with command, dispatch,
and your fellow officers to make
sure everyone is safe and
informed.
*
73 Crime scene management and evidence collection
equipment and supplies
Yes
No
N/A *
74 Tactical and EOD equipment (with the exception of those items excluded in subsections 2. or 3. of RFP)
Yes
No
ANSI rated rugged devices
available for EOD environments *
75 Services related to the offering of the solutions in subsections above, such as training, installation, testing, maintenance, warranty programs, and technical support
Yes
No
N/A
*
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
Redlands Regular Meeting of 02-03-2026
143 of 265
Bid Number: RFP 090122 Vendor Name: Getac, Inc.
Documents
Ensure your submission document(s) conforms to the following :
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcew ell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item respo nding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
Pricing - Sourcewell Pricing Page_Final.pdf - Wednesday August 31, 2022 13:23:12 Financial Strength and Stability - Financial Review Form.pdf - Tuesday August 09, 2022 14:38:46 Marketing Plan/Samples - Marketing Plan.pdf - Wednesday August 31, 2022 12:37:18 WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information - Warranty Details.pdf - Tuesday August 09, 2022 17:33:13 Standard Transaction Document Samples - Sample Quote.pdf - Wednesday August 31, 2022 11:28:20 Upload Additional Document - Getac-All in One-US-July2022.pdf - Wednesday August 10, 2022 17:29:18
Redlands Regular Meeting of 02-03-2026
144 of 265
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Bid Number: RFP 090122 Vendor Name: Getac, Inc.
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City Council Meeting I. 10.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Accept grant award from Yuhaaviatam of San Manuel Nation to fund the Redlands Emergency Services Academy in the amount of $60,000 for FY2025-26 and FY2026-27 and authorize an additional appropriation of the same amount to the Police Department (Police Chief Tolber)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move to accept the grant award from the Yuhaaviatam of San Manuel Nation in the amount of $60,000; and
1. I move to authorize an additional appropriation of $60,000 to the Police Department.
2. RECOMMENDATION:
Staff recommends that the Council accept the grant award from the Yuhaaviatam of San Manuel and approve the additional appropriation of funds to the Police Department in the amount of $60,000.
DISCUSSION:
The Redlands Emergency Services Academy ("RESA") is a partnership with the Redlands Police Department, Redlands Fire Department, Crafton Hills College, and the University of Redlands to provide graduating high school students with a rigorous, hands-on introduction to public safety careers. The week-long academy gives local students interested in careers in emergency services an opportunity to learn from Redlands police officers and firefighters. Many participants have gone on to careers in both fields.
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RESA is funded primarily through grants and donations. The Redlands Police Department received a generous grant of $60,000 from the Yuhaaviatam of San Manuel Nation. These funds are used to pay for Police and Fire Department personnel to run the RESA program and to backfill positions that are working at the academy.
ALTERNATIVES:
Do not approve the grant award and additional appropriation in the amount of $60,000.
STRATEGIC PLAN:
Not applicable.
SUBMITTED BY:
Rachel Tolber, Chief of Police
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Selina Sanchez, Grant Coordinator
PREPARED BY:
Jimmy Nguyen, Management Analyst
Fiscal Impact
Fiscal Year: 2025-27
Revenue Generating: N
Appropriation Required Y/N: Y
Amount: $60,000
Budgeted Y/N: No
Account No.: 200202
Discussion:
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Attachments
Award Letter
Addt'l Appropriation
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September 01, 2025
Chris Mead
Sergeant
Redlands Police Department
30 Cajon Street
Redlands, CA 92373
Re: Charitable Donation
Dear Sergeant Mead,
On behalf of Yuhaaviatam of San Manuel Nation (“Tribe”), we want to thank you and your organization for the programs and services you provide to our community.
We are pleased to inform you that we approved a donation in the amount of $60,000.00 to support your efforts. By accepting this charitable donation (“Grant”) from Tribe, City of Redlands (“Grantee”) agrees to abide by the following terms and conditions:
I. GRANTEE’S STATUS. Grantee warrants and represents that it is a public school, Tribal or other government entity, or tax-exempt organization under Section 501(c) (3) of the Internal Revenue Code of 1986, as amended (the “Code”), and is not a private foundation as defined in Section 509(a) of the Code. Grantee has provided Tribe with a copy of IRS determination letter(s) evidencing its status as an eligible recipient and warrants and represents that such determination letter(s) are currently in full force and effect. Regardless of Grantee’s current tax status, Grantee will notify Tribe immediately of any actual or proposed change in tax status.
II. PURPOSE OF GRANT. Tribe’s Grant is to provide funding in support of Redlands Emergency Service Academy (hereinafter “Grant Project”). The Grant is made only for specific charitable purposes described in this letter and may not be used for any other purpose without prior written approval from Tribe.
III. GOALS, OBJECTIVES, OUTCOMES AND EVALUATIONS OF GRANT PROJECT.
1. Goals & Objectives. Grantee shall undertake the following within [twelve] months following the date of this letter (“Execution Period”) unless Tribe agrees in writing to alternative timelines: (See Attachment A: Goals, Objectives, Outcomes and Evaluations of Grant Project, incorporated herein by reference).
2. Outcomes & Evaluation. The Outcomes will be evaluated and reported in sum at the completion of the Execution Period of this Agreement: (See Attachment A: Goals, Redlands Regular Meeting of 02-03-2026
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Objectives, Outcomes and Evaluations of Grant Project, incorporated herein by reference).
IV. AMOUNT AND PAYMENT OF GRANT. Full payment of Sixt Thousand Dollars ($60,000.00) is to provide funding in support of Grant Project and will be used as follows: (See Attachment B: San Manuel Grant Project Budget, incorporated herein by reference).
V. PERIOD OF GRANT. The Grant will be applied for projects executed during the 24-month period following this date of this letter unless otherwise agreed upon in writing by Tribe. No applications for new support will be accepted from Grantee until the conclusion of the Execution Period in compliance with Section III.1 above, unless the Grant Project is event/date specific.
VI. EXPENDITURE OF GRANT FUNDS
1. Use of Funds. Grantee will spend the Grant only for the purposes described in this letter.
2. Prohibited Uses. Grantee will not use any of the Grant in a manner inconsistent with Section 501(c)(3) of the Code, including:
a. Carrying on propaganda, or otherwise attempting to, influence legislation; b. Influencing the outcome of any specific public election; c. Carrying on, directly or indirectly, any voter registration drive; d. Inducing or encouraging violations of law or public policy, or e. Causing any private inurement or improper private benefit to occur.
3. Payment of Funds to Related Parties of Tribe. No part of this Grant may be paid to any director, officer, employee or citizen (or their family members) of Tribe for any purpose.
VII. RECORDS, AUDITS, SITE VISITS. The Grant will be accounted for separately in Grantee’s books and records. A systematic accounting record shall be kept by Grantee of the receipt and disbursement of the Grant. Grantee will retain original substantiating documents related to restricted Grant expenditures and make these records available for Tribe’s review upon request. Grantee will be responsible for maintaining adequate financial records pertaining to the Grant for a minimum of three (3) years after completion of the Grant Project. Tribe, or its designated representative, reserves the right to conduct a site visit and/or audit Grantee’s books and records relating to the expenditure of the Grant.
VIII. REPORTS. Grantee will submit a written semi-annul summative and final written report.
Such written reports must be signed by an officer of Grantee and shall conform to the report template provided by Tribe’s Strategic Philanthropy Department. Please do not complete or submit a report until you have received the report notification from the Strategic Philanthropy Department. Tribe shall send such templates and notice of the report’s due date on the six month anniversary of the Effective Date and upon completion of the Execution Period.
This template will be emailed to the Primary Contact listed in your grant application. Should this contact information change during the course of the Execution Period, please notify our office immediately.
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IX. LICENSING AND CREDENTIALS. Grantee will maintain, in full force and effect, all required governmental or professional licenses and credentials for itself, its facilities, and for its employees and all other persons engaged in work in conjunction with the Grant Project.
X. MANAGEMENT AND ORGANIZATIONAL CHANGES. Grantee will provide immediate written notice to Tribe if significant changes or events occur during the Execution Period which could potentially impact the progress or outcome of the Grant Project, including, without limitation, changes in Grantee’s management personnel or losses of funding from any other sources.
XI. GRANT PROJECT BUDGET CHANGES. Grantee must report to Tribe any change, including but not limited to, changes in expenses, funding, personnel, materials, service area or population, or timelines, which impact at least 10% of the reported budget and use of funds for the Grant Project detailed in Attachment B.
XII. TRIBE LETTERHEAD AND LOGO.
1. If Tribe consents in writing to Grantee's use of Tribe's name or logo (collectively, its "Marks"), Grantee acknowledges and agrees that Tribe is the owner of all right, title and interest in and to Tribe's Marks and that Grantee's use of the Marks pursuant to this letter inures to the benefit of Tribe. Such written consent by Tribe, if actually given, would constitute a non-exclusive and non-transferable license, without the right to sublicense, to use the Marks solely in connection with providing recognition of the Grant pursuant to this letter. Grantee will have no rights in or to the Marks, except as expressly granted herein. Tribe expressly reserves to itself all rights in and to the Marks not expressly granted to Grantee pursuant to this letter. The manner and use of the Marks will comply with all federal and state laws pertaining to trade names, trademarks and service marks in force at any time and will clearly indicate Tribe’s ownership of the Marks as requested and approved by Tribe.
2. All uses of the Marks by Grantee are subject to the prior written approval of Tribe through its Executive Director of the Office of Public Affairs. Grantee will submit to Tribe for approval, at least ten (10) business days prior to its intended first use, all materials which contain the Marks (whether in print media, direct mail, television, radio, internet, email, billboard or in any other form, media or channel). Tribe will have the right to review and approve any copy containing reference to Tribe or including the Marks prior to its use by Grantee. Tribe will use its reasonable efforts to promptly review materials sent by Grantee for approval and will not unreasonably withhold or delay its approval. In no event will Grantee make any unapproved changes to the Marks.
XIII. TRIBE’S PUBLICITY OF GRANT PROJECT. Grantee hereby grants to Tribe an irrevocable, non-exclusive license to use Grantee’s name and marks in publicity materials in all forms of media pertaining to Grantee’s organization, the Grant Project, and any results or outcomes of the Grant, for internal presentations and external dissemination to the public.
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XIIV. CONFIDENTIALITY. The terms of the Grant are confidential. Grantee must seek Tribe’s prior written approval before sharing any terms of the Grant with third parties who do not have a need to know in order to further the purpose of the Grant Project.
XV. SELECTION OF SUBGRANTEES. With regard to the selection of any subgrantees to carry out the purposes of this Grant, Grantee retains full discretion and control over the selection process, acting completely independently of Tribe. There is no agreement, written or oral, by which Tribe may cause Grantee to choose any particular subgrantee.
XVI. NO AGENCY. Grantee is solely responsible for all activities supported by the Grant, the content of any product created with the Grant, and the manner in which any such product may be disseminated. This letter will not create any agency relationship, partnership, or joint venture between the parties, and Grantee will make no such representation to anyone.
XVII. NO WAIVERS. The failure of Tribe to exercise any of its rights hereunder will not be deemed to be a waiver of such rights.
XVIII. NO FURTHER OBLIGATIONS BY TRIBE. The Grant is made with the understanding that Tribe has no obligation to provide other or additional support or grants to Grantee.
XIX. REMEDIES. If Tribe determines, in its reasonable discretion, that Grantee has substantially violated or failed to carry out any provision hereof , including but not limited to failure to submit reports when due, Tribe may, in addition to any other legal remedies it may have, refuse to make any further grant payments to Grantee hereunder or any other grant agreement, and Tribe may demand the return of all or part of the Grant funds not properly spent or committed to third parties, which Grantee will immediately repay to Tribe. Tribe may also avail itself of any other remedies available at law.
XX. WAIVER OF CLAIMS AND INDEMNIFICATION. Grantee waives any and all claims and recourse against Tribe, including the right of contribution for loss or damages to persons or property arising from, growing out of, or in any way connected with or incidental to fulfillment of the terms and conditions specified herein. Additionally, Grantee will indemnify, defend, protect and hold Tribe and its officers, managers, members, employees, agents and representatives, harmless from any cost, expense, claim, demand, liability and/or damage, including reasonable attorney's fees and costs, by any third party arising out of or in connection with, in whole or in part, performance of Tribe's obligations pursuant to this letter.
XXI. GOVERNING LAW/ JURISDICTION. This Agreement shall be governed by applicable tribal, federal, and State of California law, in that order, without giving effect to any choice or conflict of law provision or rule that would cause the application of the laws of any other jurisdiction. Nothing in this Agreement shall be construed as a waiver of Tribe’s immunity to unconsented suit.
XXII. KNOWING ASSUMPTION OF OBLIGATIONS. Grantee acknowledges that it understands its obligations imposed by this Agreement.
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XXIII. TERRORIST ACTIVITY. Grantee represents and warrants that it does not support or conduct, directly or indirectly, violence or terrorist activity of any kind.
XIV. ENTIRE AGREEMENT. This letter is the entire agreement between the parties hereto with respect to the subject matter hereof and supersedes all prior and contemporaneous oral, written and other agreements between the parties. Nothing contained herein will be construed as a waiver of Tribe’s immunity from unconsented suit.
As noted, our charitable giving guidelines require that we receive a final report from your organization. At the end of the Execution Period, you will receive notification detailing the instructions for submitting your report. If you have any questions regarding the Grant, or do not receive this notification, please contact your assigned Program Officer, Melisa Castro, at (909) 864-8933.
Tribe is pleased to have the opportunity to support your valuable work. Your check will be mailed to you by our Accounting Department, please allow 3 – 5 weeks for processing. We extend our best wishes to you for continued success and look forward to hearing about your accomplishments in the coming year.
Sincerely,
Patrick Dupont
Vice President of Finance and Accounting
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D
ATE OF REQUEST:
A
n additional appropriation is hereby requested as follows:
Department:
JUSTIFICATION:
Requested By:
Recommended By Finance Director: Recommended:
Yes No Signed
Comments: Approved by City Council:
Date:
Signed:
City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$
-
$
-
TR
ANSACTION NO:
ACCOUNTING PERIOD:
A
ccount Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) AmountAccount Description Orgkey Object Code Department Head
City Manager
CIT
Y OF REDLANDS
R
EQUEST FOR ADDITIONAL APPROPRIATION
FINAN
CE USE ONLY
P
age 1 of 1
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City Council Meeting I. 11.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8746 approving a Memorandum of Understanding pursuant to Penal Code Sections 830.7(b) and 836, outlining the authority and responsibilities of the University of Redlands and the Redlands Police Department in accordance with the Jeanne Clery Act, California Act and California Education Code Section 67381 (Police Chief Tolber)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move that the City Council adopt Resolution No. 8746, approving the updated MOU between the University of Redlands and the Redlands Police Department.
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 8746 approving a Memorandum of Understanding (MOU) pursuant to Penal Code Sections 830.7(b) and 836, outlining the authority and responsibilities of University of Redlands and the Redlands Police Department in accordance with the Jeanne Clery Act and California Act and California Education Code Section 67381 and adopt the Resolution rescinding the MOU between the City of Redlands and the University of Redlands dated October 18, 2005.
DISCUSSION:
The University of Redlands ("University") and the Redlands Police Department ("RPD") have had a continuous Memorandum of Understanding ("MOU") since March 19, 1996, allowing the University's Department of Public Safety ("Public Safety"), which includes non-sworn Public Safety Officers ("Public Safety Officers"), to exercise powers of arrest during the course of their employment.
The most recent MOU is from 2005, which is hereby rescinded upon approval of Redlands Regular Meeting of 02-03-2026
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the Resolution and updated MOU. In addition, this updated MOU will incorporate the grant of limited authority available to Public Safety Officers as outlined in California Penal Code Sections 830.7(b) and 836 on the University's campus located at 1200 East Colton Avenue in Redlands ("University Campus").
The City of Redlands and RPD recognize the University’s responsibility to maintain an agreement in accordance with The Jeanne Clery Act as well as The Kristen Smart Public Safety Act of 1998. The City of Redlands and RPD agree that the common good would be best served by entering into the MOU with the University, which outlines the responsibilities of each Party to improve and strengthen law enforcement on and near the University Campus.
ALTERNATIVES:
The City Council may not adopt Resolution No. 8746 approving the Memorandum of Understanding with the University of Redlands, and provide staff with alternate direction.
STRATEGIC PLAN:
N/A.
SUBMITTED BY:
Rachel Tolber, Chief of Police
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Jimmy Nguyen, Management Analyst
Fiscal Impact
Discussion:
No impact to general funds.
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Attachments
Resolution No. 8746
Exhibit "A" MOU
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RESOLUTION NO. 8746
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
APPROVING A MEMORANDUM OF UNDERSTANDING PURSUANT TO
PENAL CODE SECTIONS 830.7(b) AND 836 AND CONCERNING THE
AUTHORITY AND RESPONSIBILITIES OF THE UNIVERSITY OF
REDLANDS AND THE REDLANDS POLICE DEPARTMENT PURSUANT
TO THE JEANNE CLERY ACT AND CALIFORNIA EDUCATION CODE
SECTION 67381
WHEREAS, the City maintains the Redlands Police Department (“Police Department”) which acts as the local law enforcement agency providing crime prevention, response to reported criminal activity that has occurred or is occurring, and aids in the coordination of other first - responder agencies within the City’s jurisdictional limits and outside the City pursuant to contract; and
WHEREAS, the Police Department’s responsibilities include providing a safe and secure environment for the community, protecting the legal rights of individuals, and developing and maintaining positive relationships with all members of the community; and
WHEREAS, the University maintains the Department of Public Safety (“Public Safety”) which includes non- sworn Public Safety Officers (“Public Safety Officers”) and other full -time staff, part- time staff, as well as student workers, whose primary function is to observe and report on the University’s main campus, located at 1200 East Colton Avenue in Redlands (“University Campus”), and at those locations listed on the Memorandum of Understanding (“MOU”) attached hereto as Exhibit “A”; and
WHEREAS, the MOU will incorporate the grant of limited authority available to Public Safety Officers as outlined in California Penal Code Sections 830.7(b) and 836 on the University Campus and at those locations listed in Exhibit “A”; and
WHEREAS, the MOU recognize the University’s responsibility to maintain an agreement in accordance with the Jeanne Clery Act (20 U.S.C. § 1092(f)) (the “Act”), and The Kristen Smart Public Safety Act of 1998 (California Education Code Section 67381), and believe that the common good would be best served by entering into this MOU outlining responsibilities of each Party to improve and strengthen law enforcement on and near the University Campus.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. The City Council hereby adopts the MOU attached hereto as Exhibit “A.”
Section 2. The previous MOU dated October 18, 2005 is hereby rescinded.
Section 3. This Resolution shall take effect immediately upon its adoption.
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ADOPTED, SIGNED AND APPROVED this 20th day of January, 2026.
________________________
Mario Saucedo, Mayor
ATTEST:
____________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 20 th day of January, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
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EXHIBIT “A”
MEMOMRANDUM OF UNDERSTANDING BETWEEN THE UNIVERSITY OF
REDLANDS AND THE REDLANDS POLICE DEPARTMENT
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A MEMORANDUM OF UNDERSTANDING PURSUANT TO PENAL
CODE SECTIONS 830.7(b) AND 836 AND CONCERNING THE
AUTHORITY AND RESPONSIBILITIES OF UNIVERSITY OF
REDLANDS AND THE REDLANDS POLICE DEPARTMENT
PURSUANT TO THE JEANNE CLERY ACT AND CALIFORNIA
EDUCATION CODE SECTION 67381
This Memorandum of Understanding (“MOU”) is made and entered into this 3rd day of February, 2026, by and between the City of Redlands, a municipal corporation and general law city
(“City”) and University of Redlands, a nonprofit public benefit corporation organized and existing under the laws of the State of California (“University”). The City and the University may be referred to in this MOU as “Party” and “Parties” as the context may require.
RECITALS
WHEREAS, the City maintains the Redlands Police Department (“P oli ce Department”) which act
s as the local law enforcement agenc y p roviding crime prevention, response to r eported criminal activity tha t ha s occurred or is occurring, and aids in the coordination of other first- responder agencies within the City’s jurisdictional limits and outside the City pursuant to contract; and
WHEREAS, the Police Department’s responsibilities include providing a safe and secure environment for the community, protecting the legal rights of individuals, and developing and maintaining positive relationships with all members of the community; and WHEREAS, the University maintains the Department of Public Safety (“Public Safety”) which includes non-sworn Public Safety Officers (“Public S afety Officers”) and other full-time staff, part- time staff, as well as student workers, whose primary function is to observe and report on the University’s main campus, located at 1200 East Colton Avenue in Redlands (“University Campus”), and at those locations listed on Exhibit “A” to this MOU; and WHEREAS, the Pa rties wish to inc orporate in this MOU the grant of limited authority available to Public Safety Officers as outlined in California Penal Code Sections 830.7(b) and 836 on the University Campus and at those locations listed in Exhibit “A”; and WHEREAS, the Parties recognize the University’s responsibility to maintain an agreement in accordance with the Jeanne Clery Act (20 U.S.C. § 1092(f)) (t he “Act”), and The Kristen Smart Public Safety Act of 1998 (California Educ ation Code Section 67381), and believe that the common good would be best served by entering into this MOU outlining responsibilities of each Party to improve and strengthen law enforcement on and near the University Campus.
NOW, THEREFORE, it is agreed by and be tween the Parties as follows:
///
///
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ARTICLE I.
GRANT OF LIMITED AUTHORITY PURSUANT TO
PENAL CODE SECTIONS 830.7(b) and 836
1. Aut
hority Granted. Pursuant Penal Code Section 830.7(b), the Redlands Chief of Police hereby authorizes Public Safety Officers of University to exercise the powers of arrest of a peace officer as specified in Penal Code Section 836 during the course and within the scope of their employment, subject to the conditions set forth in this MOU. The authority granted hereunder may be revoked at any time as to any or all Public Safety Officers for any reason whatsoever at the sole discretion of the Redlands Chief of Police pursuant to Article II, paragraph 16.
a. Suc
h limited arrest powers shall only be authorized by the Redlands Chief of Police and exercised by Public Safety Officers qualified under Article I paragraph 3 herein when such officers are on duty with University’s Public Safety performing their assigned duties within the University Campus and at the locations listed in Exhibit “A” of this MOU, attached hereto and incorporated by reference herein, and wearing the authorized uniform identifying the Public Safety Officer as a University employee.
b. The authority granted in this MOU shall be restricted to the University Campus and those locations listed in Exhibit “A” of this MOU. The authority granted does not extend to public thoroughfares outside the University Campus or the locations not listed in Exhibit “A” or other properties owned, leased or used by the University that are not listed in Exhibit “A”.
c. Not Agents of City. Public Safety Officers shall not be considered peace officers or reserve officers of the Police Department pursuant to California Penal Code Section 830.75. This MOU is not intended to designate Public Safety Officers as agents of the City or the Police Department, nor is it intended to provide Public Safety Officers with any peace officer or public official status or any peace officer authority or power other than the prescribed powers of arrest pursuant to Penal Code Section 836, which generally allows arrest based on a warrant or probable cause.
2. Evi
dence Handling. If any evidence is obtained during the course of an arrest, Public Safety Officers shall ensure that such evidence is turned over to responding Police Department personnel so it can be properly booked without unnecessary delay in accordance with Police Department policies and Article II of this MOU.
3. Qu
alifications. In order to exercise the authority as specified in Penal Code Section 830.7(b), Public Safety Officers shall meet all of the following requirements:
a. Be e
mployed by the University as a full-time Public Safety Officer in good standing. b. Meet the minimum standards of training prescribed by the California Commission on Peace Officer Standards and Training as set forth in Section 832. c. Training in the California Law Enforcement Telecommunications System (CLETS). d. Be included on a roster of those Public Safety Officers authorized by the University to make an arrest in circumstances specified in Penal Code Section 836. A copy of such roster shall be forwarded to the Police Department within twenty-four (24) hours Redlands Regular Meeting of 02-03-2026
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of any changes.
e. Be authorized to carry a firearm on the University campus pursuant to University policy.
ARTI
CLE II.
AUTHORITY AND RESPONSIBILITIES OF UNIVERSITY OF REDLANDS AND
THE REDLANDS POLICE DEPARTMENT PURSUANT TO THE JEANNE CLERY ACT AND CALIFORNIA EDUCATION CODE SECTION 67381
1. In Pro
gress Crimes. All “in progress” crimes will be reported to the Police Department immediately, regardless of the crime classification.
2. The P
olice Department as Primary Responding Agency. The Police Department will have primary responsibility for handling the following reports occurring within the University Campus and properties as set forth in Exhibit “A”:
a. Crimes of violence, including actual and attempted homicides, rapes, sexual assaults, robberies, aggravated assaults, and those involving the use of implied use of a weapon, suicides, and suspicious or unattended deaths (includes in-progress and late reported crimes). Public Safety will immediately report any such crimes to the Police Department for investigation, consistent with paragraph 6 below. b. Missing persons cases. Public Safety will immediately report missing persons cases to the Police Department so that a Police Department officer may be dispatched to handle the investigation.
c. All controlled and/or dangerous substance violations (other than violations described in Article II paragraph 4g).
d. All other crimes for which Public Safety does not retain primary responsibility for responding to and performing any initial investigation.
3. Additional Police Department Responsibilities. Where legally and operationally feasible, officers of the Police Department initiating criminal or civil process (e.g., criminal investigations, arrests, service of arrest warrants, criminal summons, restraining orders, and/or search warrants) on University Campus will inform Public Safety in advance of their intended activity. When this is not possible or practical, all information that can be shared relating to the matter will be provided to the Chief of Public Safety or the Chief’s designee at the earliest practical opportunity following the activity.
4. Publ
ic Safety as Primary Responding Agency. Public Safety will be the primary responding agency for the below listed crimes that occur or are reported at the University Campus and properties listed in Exhibit “A”, provided that there is no identifiable suspect, no collectable physical evidence, no workable leads, and the crime is not an apparent hate crime. If, with respect to any of the below listed crimes, an identifiable suspect, physical evidence, workable leads, a hate crime, or other extraordinary circumstances are present, the Police Department will be notified to collaborate on how each of the Parties wish to complete the initial phase(s) of the investigation.
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a. Penal Code Section 484 – Petty Thefts (if the value is $950.00 or less; value will be based on victim statement);
b. Penal Code Section 459 – (non-residential burglaries, vehicle burglaries, and commercial burglaries with no forced-entry and no involvement by University employees is suspected);
c. Penal Code Section 537(a) – Defraud of an Innkeeper (if the value is $950 or less); d. Penal Code Section 594 – Vandalism (when the aggregate amount of damages totals less than $400; value will be based on victim’s statement); e. Penal Code Section 653(m) – Annoying Phone Calls (unless threats of harm directed at University students, faculty, staff, or the University in general are made); f. Penal Code Section 374.4(a) – Illegal Dumping; and
g. Health and Safety Code Section 11357(a) and (b) – Possession of marijuana (no more than 28.5 grams) or concentrated cannabis (no more than 4 grams) will be handled through the University’s judicial process and marijuana, concentrated cannabis, and associated paraphernalia will be confiscated and disposed of according to the protocol identified in the Department of Public Safety Handbook policy number 4.46.
5. Cooperation and Deference for Dual Investigations. The University recognizes and respects the Police Department’s need to respond to, investigate, and document student complaints of sexual violence. When the University notifies the Police Department of allegations of sexual violence on University Campus for emergency response or investigation, the report will not identify the victim unless the victim consents to being identified after the victim has been informed of his or her right to have his or her personally identifying information withheld pursuant to Penal Code Section 293. Except where disclosure is required by law, the University will not notify the Police Department of allegations of sexual violence on University Campus that are reported only to pastoral employees, mental-health professionals, or counselors.
The
Police Department recognizes and respects the University’s need to respond to, investigate, and document student complaints of sexual violence through its administrative processes. According to federal agency guidance, the University must take immediate and appropriate action to investigate or otherwise determine what occurred when allegations of sexual violence are reported to the University. This action would be separate from any Police Department criminal investigation. In order to comply with the aforementioned guidance, the University may not be able to wait until the completion of a criminal investigation or until charges are filed by the San Bernardino County District Attorney’s Office. University investigations are time sensitive and require prompt follow-up. However, unless the University determines in its sole judgment that it must take immediate steps to provide a safe and nondiscriminatory environment for all students, the University will wait a reasonable amount of time (usually 7 to 10 business days) to allow the Police Department to initiate its initial fact- finding and the gathering of evidence in the criminal investigation. At the conclusion of that reasonable waiting period, the University’s Title IX coordinator and Chief of Public Safety (or its designee) will confer with the Police Department’s Operations Division Commander and endeavor in good faith to reach an agreement on steps the University’s investigation team will take to fulfill its policy and legal obligations without unduly interfering with any ongoing Police Redlands Regular Meeting of 02-03-2026
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Department investigation. If agreement cannot be reached after good faith discussions, the University’s Vice President over Public Safety and the Police Department’s Chief will confer to reach a resolution.
6. Re
ports and Investigations. Upon receiving notice that a crime has occurred on the University Campus, Public Safety will contact the reporting party and/or victim and conduct a preliminary inquiry to determine if the reported incident meets the criteria as described in Article II paragraph 4 of this MOU, and prepare a written report. If at any time a question arises as to whether an incident meets the criteria as described in Article II paragraph 2 of this MOU, Public Safety will contact the Police Department for assistance or guidance. a. Public Safety will immediately provide the Police Department with a copy of Public Safety’s preliminary report once it has been reviewed and approved by a supervisor.
The Police Department will review Public Safety’s report to confirm that it meets the Police Department’s standards. The Police Department reserves the right to return the report to Public Safety for correction and/or revision. Once the Police Department accepts the report from Public Safety with no additional required revisions, the Police Department will attach a Police Department face page, assign a Police Department report number, and make the report number available to Public Safety. b. When the Police Department is the primary responding agency, Public Safety may be granted the opportunity to concurrently complete an investigation for the University’s internal documentation. Under those circumstances, the Police Department will share pertinent information with Public Safety, as authorized by law, to assist Public Safety in completing its reports. The Police Department will have discretion to allow Public Safety Officers to be present while completing an investigation.
7. Additional Public Safety Responsibilities.
a. In every case where a custodial arrest is made by a Public Safety Officer authorized by this MOU, the Police Department shall be notified without unnecessary delay. In every case where a custodial arrest is made by a Public Safety Officer, the Police Department shall assume responsibility for the prisoner and determine whether to keep the prisoner in custody. If necessary, the processing of a prisoner may be facilitated by the Police Department’s sworn personnel or its designees. b. Patterns of crime developing on the University Campus will be reported by the Chief of Public Safety to the Police Department Operations Commander as soon as practical. Significant crimes that occur off University Campus, but may pose a serious or continuing threat to the campus community, will be reported to the Public Safety dispatcher by the on-duty Police Department supervisor or the supervisor’s designee as soon as possible.
c. If at any time an on-duty supervisor of Public Safety feels that a case or situation exceeds his or her ability to safely, effectively, and appropriately handle or investigate the matter or case, it should be referred to the Police Department at that time. Care should be taken to involve the Police Department at the earliest possible opportunity to reduce confusion and duplication of efforts while maximizing the integrity of the crime scene and preliminary investigation.
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8. Mutual Assistance. The Police Department shall provide any reasonable assistance requested by Public Safety relating to matters of public safety, maintaining order, and investigating crimes. A request for assistance will be approved based upon the ability of the Police Department to provide assistance at the time of the request. Requests for assistance should be made early to optimize the ability of the Police Department to plan for and provide assistance. Similarly, the Police Department may request assistance from Public Safety. Again, such requests should be communicated to Public Safety early when possible to allow Public Safety to plan and prepare its resources so as to best support the Police Department.
9. Sp
ecial Events. From time to time, major events are planned on the University Campus that may impact the larger community. Timely planning and coordination by Public Safety with the Police Department is important to ensure the event is adequately staffed and public safety protected. The Chief of Public Safety or designee will contact the Police Department as early as practical to initiate the planning and coordination process. If special events held within the University Campus or properties as set forth in Exhibit “A” require the assistance of Police Department, Police Department will enter into an agreement with the special event sponsors for recovery of costs for those services.
10. Ind
ependent Relationship. Neither Party to this MOU shall have the power or authority to create any obligation on behalf of the other, either express or implied. Neither Party shall be considered the employer nor the joint employer of the other Party’s employees.
11. Pe
riodic Review. This MOU shall be reviewed by both Parties on a biennial basis.
12. Cr
ime Statistics. Pursuant to the Jeanne Clery Act (20 U.S.C. § 1092(f)) (the “Act”), the University is required, inter alia, to identify and collect certain crime statistics, maintain records, report crime statistics to the U.S. Department of Education (“DOE”), and make the University community aware of certain crimes on University Campus. In light of the Act:
a. The Police Department will annually provide Public Safety accurate crime statistics related to the Act.
b. The University will submit its jurisdictional boundaries and crime statistics categories each year to the Police Department to process. These boundaries and categories may change due to DOE updates and/or requirements. c. The University will be billed according to the City’s adopted Schedule of Fees and Charges, for the services of a data search for required statistics. d. The Police Department will provide the University limited information in a timely manner as the information relates to matters involving critical and/or threatening circumstances that impact ongoing, and/or continual, safety and/or security threats to the University community so that the University can make an informed decision as to whether or not to disseminate DOE required notifications or warning pursuant to the Act. The limited information the Police Department releases will consist of:
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1. Type of crime/threat;
2. Location of crime/threat;
3. Date and time of the crime/threat;
4. Circumstances surrounding the crime/threat;
5. Suspect(s) information;
6. Disposition of the crime/threat; and
7. Any updates concerning the crime/threat
13. Los
t Money and Goods. The University has the authority to store, process, and dispose of all found money and property located on University Campus and other properties set forth in Exhibit “A”. The University will follow all retention laws pursuant to California Civil Code Section 2080.1 and store the lost money and property until the mandatory time limits have been reached. Thereafter, the University will contact an appropriate and lawful service and turn over the lost money or property for final disposition. The University will contact PropertyRoom.com to obtain the current “Do Not Sell Items” list prior to disposition of lost money or property. The University will not surrender to PropertyRoom.com items identified on the current “Do Not Sell Items: list used by the PropertyRoom.com auction service. The University will follow its current policy for property disposing items
14. Si
gnage . The City may allow Public Safety to place necessary signage upon public property and/or roadways for events that Public Safety is directly responsible for coordinating, as long as Public Safety has submitted a diagram of the proposed signage placement to the City’s Police Department and complied with any City requirements for said signage, so as to ensure all efforts to avoid creating a traffic hazard. All signage shall be removed by Public Safety from public property and/or roadways within 24 hours of the completion of the event. All other requests to post signage upon public property and highways for other University events that do not fall under Public Safety’s direct coordination will comply with all City ordinances.
15. Us
e of Force by Public Safety Personnel. In any instance where a Public Safety Officer uses force upon any person, that incident will be reported to the Police Department in a timely manner. If the use of force was done during a Public Safety Officer’s response to an incident in which a crime report is prepared for, that report may satisfy the notification requirement of this paragraph.
Any
use of force by a Public Safety Officer shall be investigated administratively by the University. Should any criminal investigation be deemed appropriate concerning a use of force by a Public Safety Officer, the Police Department will maintain jurisdiction and authority.
Evidence and information requested by the Police Department of Public Safety shall be made and provided in full accordance with the law.
16. Am
endment and Termination., This MOU may be amended at any time by the mutual written consent of the Parties hereto. The authority granted in Article I can be revoked by the Chief of Police upon five (5) days prior written notice to the University. Otherwise, this MOU may be terminated by either Party upon 30-day prior written notice to the other of its intention to do so.
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17. Integration. This MOU, including Exhibit “A” which is incorporated by reference herein, represents the final, complete, and exclusive agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this MOU. The Memorandum of Understanding dated October 18, 2005, is hereby rescinded.
18. Mutual Indemnification. During the term of this MOU, the University shall defend, indemnify, and hold harmless the City and the Police Department, its official, officers, agents, and employees from and against any and all claims, demands, judgments, or liabilities arising from any and all alleged acts or omissions of the University and its officials, officers, agents and employees during those times when said officials, officers, agents, and employees are acting pursuant to the terms of this MOU. During the term of this MOU, the City shall defend, indemnify, and hold harmless the University, its officials, officers, agents, and employees from and against any and all claims, demands, judgments, or liabilities arising from any and all alleged acts or omissions of the City and the Police Department and its officials, officers, agents, and employees during those times when said officials, officers, agents, and employees are acting pursuant to the terms of this MOU.
19. Deat
h Notification. In the even there is a reported death on University Campus, Public Safety and Police Department will confer on communication to next of kin in case of a death of a student, employee or other person on University Campus. University understands that the Coroner’s Office may take the lead and dictate protocols.
20. Ins
urance. Each Party agrees to self-insure and/or maintain a policy or policies of insurance coverage, at its own expense, as set forth below sufficient to protect itself against claims arising from bodily injury, property damage, personal injury, and any other claims arising from the performance of each Party under this MOU, including, but not limited to, law enforcement activities, emergency responses, mutual aid operations, and shared events.
Coverage shall include liability for injuries, deaths, property damage, or other claims resulting from the actions or omissions of the parties during the performance of this Agreement. Upon request, either Party shall provide to the other with certificates of insurance and endorsements evidencing such insurance. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to the other Party. a. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements or certification of self-insured or exemption from the workers’ compensation laws of the State of California.
b. Comprehensive General Liability insurance in the minimum amount of One Million Dollars ($2,000,000) per occurrence and Two Million Dollars ($4,000,000) aggregate, for public liability, property damage and personal injury is required. c. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all owned vehicles, hired and non-owned vehicles, and employee non- ownership vehicles. Each Party shall name the other as an Additional Insured under its commercial general liability insurance policy for the duration of the activities contemplated by this MOU. This coverage Redlands Regular Meeting of 02-03-2026
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shall apply to claims arising from the negligent or wrongful acts or omissions of the other Party or its officers, employees, agents, or contractors, specifically in connection with the performance of activities under this Agreement.
The insurance provided by each Party shall be considered primary insurance, and any insurance or self-insurance maintained by the other Party shall be in excess of, and shall not contribute to, the primary coverage.
Each Par
ty agrees to waive any right of subrogation against the other Party for claims covered by the commercial general liability insurance policy. This waiver shall apply to all claims arising out of or related to the activities under this Agreement.
21. Not
ices. Any notice or other communication required, or which may be given, pursuant to this MOU, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this paragraph:
CITY:
City Clerk
City of Redlands
35 Cajon Street
P.O. Box 3005 (mailing)
Redlands, CA 92373
[email protected]
Phone: (909) 798-7531
UNIVERSITY:
Mr. Walt Branson
Interim Vice President / CFO
University of Redlands
1200 E. Colton Ave.
Redlands, CA 92373
walt
[email protected]
Phone: (909) 748-8066
[Signatures on Next Page]
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SIGNATURE PAGE
TO
MOU BETWEEN THE UNIVERSITY OF REDLANDS AND REDLANDS POLICE DEPARTMENT
REGARDING AUTHORITY AND RESPONSIBILITES
IN WITNESS HERETO, the Parties have executed and entered into this MOU as of February 3, 2026.
City
of Redlands
_______________________________
Mario Saucedo, Mayor
ATTEST:
___________________________ ____
Jeanne Donaldson, City Clerk
CONCUR:
Rach
el Tolber Chief of Police
Uni
versity of Redlands
_______________
_________________
Krista L. Newkirk, President
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EX
HIBIT “A”
UNIVERSITY CAMPUS AND PROPERTIES
University of Redlands
Campus Addresses
Location Address
Admin Building 100 Administration Dr
Alumni House 625 Grove St
Anderson Hall 1010 University St
Ann Peppers
Hall
1150 E Park Ave
Appleton Hall 1267 E Colton Ave
Thompson
Aquatic Center
1215 E Brockton Ave
Armacost
Library
1255 E Colton Ave
Art Studio 502 N University St
Baseball
Stadium
1241 E Brockton Ave
Bekins Hall 120 West Dr
Bookstore 1239 E Colton Ave
Brockton
Avenue Apts
1293 E Brockton Ave
California Hall 120 East Dr
Casa Loma
Room
1230 E Brockton Ave
Central Ave Apts 1111 E Central Ave
Cortner Hall 160 East Dr
Currier Gym 1230 E Colton Ave
Duke Hall 550 University St
East Hall 901 N Grove St
Energy Center 1244 Brockton Ave
Esports 1238 E Brockton Ave
Facilities
Management
955 N Grove St
Fairmont Hall 180 West Dr
Farquhar Field 1251 E Brockton Ave
Field House 1219 E Brockton Ave
Fine Arts 151 Chapel Dr
Fitness Center 1219 E Brockton Ave
Founders Hall 100 East Dr
Gannett Center 1125 Sylvan Blvd
Greek Theater 1121 Sylvan Blvd
Gregory Hall 1261 E Colton Ave
Grossmont Hall 160 West Dr
Hall of Letters 150 Administration Dr
Health Center 1212 Brockton Ave
Hedco Hall 1265 E Colton Ave
Hentschke Hall 500 N University St
Holt Hall 100 West Dr
Hornby Hall/
SBS
520 N University St
Hunsaker Center 1239 E Colton Ave Peppe rs Art Ctr 1120 E Colton Ave Truesdail Ctr 400 N University St Irvine Commons 1259 E Colton Ave Post Office 1231 E Colton Ave University Hall 1236 E Brockton Ave Larsen Hall 1100 E Colton Ave Public Safety 1200 E Colton Ave Verdieck Tennis Center
1250 E Colton Ave
Launch Kitchen 1259 E Colton Ave R Field 1231 E Brockton Ave Lewis Hall 1263 E Colton Ave School of Ed 1234 E Brockton Ave Wallichs Thtr 380 N University St Melrose Hall 180 East Dr Softball Field 1240 E Colton Ave Watchorn Hall/ 51 Chapel Dr Chapel 101 Chapel Dr SURF Garden 1310 E Lugonia Ave Cons of Music Merriam Hall 1242 E Brockton Ave Ted Runner
Stadium
1211 E Brockton Ave Williams Hall 915 N Grove St
Train Station 1100 E Park Ave Willis Center 1200 E Colton Ave North Hall 1240 E Brockton Ave Theatre Arts/
Sch of Perf Arts
1120 Sylvan Blvd
Orton Center 1250 E Brockton Ave
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EXHIBIT A (CONTINUED)
UNIVERSITY CAMPUS AND PROPERTIES
Reservoir located at 1194 Opal Avenue, Mentone CA on the northeast corner of Opal Ave./Nice Ave.
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City Council Meeting I. 12.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Professional Services Agreement with ICF Consultant, LLC., dba ICF Consulting Group, Inc., for Zero Emission Vehicle Fleet Review and Assessment Services in an amount not to exceed $137,896.93, and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker) MOTION(S):
If the City Council determines the staff recommendations are appropriate, the following motions are provided:
I move that the City Council determine approval of this Professional Services Agreement with ICF Consulting, LLC. dba ICF Consulting Group, Inc., is exempt from environmental review pursuant to Section 15061 (b)(3) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move that the City Council approve the Professional Services Agreement with ICF Consulting, LLC. dba ICF Consulting Group, Inc., for an amount not to exceed $137,896.93.
2. RECOMMENDATION:
Staff recommends that the City Council approve a Professional Services Agreement with ICF Consulting, LLC. dba ICF Consulting Group, Inc. for Consulting Services for Zero-Emission Vehicle Fleet Review and Assessment for an amount not-to-exceed $137,896.93. In addition, staff recommends that approval of this agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act.
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DISCUSSION:
In alignment with the State of California’s long-term climate and clean air objectives, the California Air Resources Board (CARB) has adopted the Advanced Clean Fleets (ACF) Regulation, which establishes mandatory zero-emission vehicle (ZEV) purchasing requirements for public agency fleets.
Under this regulation, effective since 2024, local government fleets must ensure that all newly acquired fleet vehicles are powered by zero-emission technologies, such as battery-electric or hydrogen fuel cell systems. The ACF Regulation supports California’s broader goal of achieving 100 percent zero-emission new vehicle sales statewide by 2035, advancing efforts to reduce greenhouse gas emissions, improve air quality, and promote sustainable transportation practices across all levels of government.
Staff followed the City's procurement protocol by preparing a Request for Proposals (RFP) to provide Zero-Emission Vehicle Fleet Review and Assessment services. Thirty-one vendors were solicited, and nine responsive proposals were received on August 18, 2025.
Following review and evaluation by the City’s Screening and Selection Committee, the proposals were ranked as follows:
Vendor Name Ranking
ICF Consulting 1
Kittleson & Associates 2
Aecom 3
Energia 4
Matrix Consulting Group 5
Mercury Associates 6
Jones Lang LaSalle America's 7
CST Fleet Services 8
1898 CO / Burns & McDonnell 9
Health Gnosis Non-responsive
Pursuant to City of Redlands Municipal Code Section 2.16.180B, the award of a contract for other professional services of individuals or organizations exercising professional discretion and judgment based upon advanced or specialized knowledge, expertise or training, gained by formal study or experience, shall be based upon both the demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, and the cost for such services.
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Under this method, the evaluation extends beyond price to include factors such as:
Ability, capacity, and skill to provide the required services within specified timelines.
Character, integrity, reputation, and experience of the proposer.
Quality and performance of previous work.
Ability to provide future maintenance and support.
History of performance on past City or public contracts.
Possession of required licenses and certifications.
Based on these criteria, ICF Consulting, LLC. dba ICF Consulting Group, Inc. received the highest overall ranking. Staff negotiated final pricing and contract terms with ICF Consulting, LLC. dba ICF Consulting Group, Inc. consistent with the proposal and the City’s procurement requirements.
ALTERNATIVES:
City Council may elect not to approve the agreement and provide alternative direction to staff.
STRATEGIC PLAN:
Supports Priority D - Sustainability.
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Larry Alms, Fleet Services Supervisor
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Fiscal Impact
Fiscal Year: FY 2025-26
Appropriation Required Y/N: No
Amount: $137,897
Budgeted Y/N: Yes
Account No.: 607900
Discussion:
Sufficient funding for the service is included in the Equipment Maintenance’s (607900) budget for Fiscal Year 2025-26 as approved by City Council.
Attachments
Agreement with ICF Consulting
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AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Zero Emission Vehicle Fleet Review and Assessment Services (“Agreement”) is made and entered in this 3rd day of February, 2026 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and ICF Consulting, LLC., a Delaware limited liability company dba ICF Consulting Group, Inc. (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide Zero Emission Vehicle Fleet Review and Assessment Services for City (the “Services”).
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practici ng professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this A greement including, but not limited to , any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates Tabitha Crocker, Facilities & Community Services Director , as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Consultant shall complete the Services by December 31, 2026 , unless the Services are terminated earlier as provided for herein.
4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
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ARTICLE 5 – PAYMENTS TO CONSULTANT
5.1 Compensation: Total compensation for Consultant’s performance of the Services shall be in the amount of one hundred thirty-seven thousand eight hundred ninety -six dollars and ninety-three cents ($137,896.93). City shall pay Consultant in accordance with Exhibit “B,” titled “Fee Schedule Title” which is attached hereto and incorporated herein by this reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF) , if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accor dance with this section:
CITY: CONSULTANT:
City Clerk Janine Egler, Senior Contracts Administrator City of Redlands ICF Consulting, LLC. dba ICF Consulting Group, Inc.
35 Cajon Street 1902 Reston Metro Plaza
P.O. Box 3005 (mailing) Reston, VA 20190
Redlands, CA 92373 [email protected]; [email protected] [email protected] Phone: (703) 934-3269
Phone: (909) 798-7531 Attn: CET Contracts
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.
Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a Redlands Regular Meeting of 02-03-2026
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A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “ C ,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add su ch assignee or subcontractor as an additional insured to the insurance policies req uired hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by Redlands Regular Meeting of 02-03-2026
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4 I:\cmo\Agreements\Agreement with ICF Consulting.01.08.2026.bm.FY2526-111.docx the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application , certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position s pecified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fe es for the use of in - house counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in s trict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to Redlands Regular Meeting of 02-03-2026
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5 I:\cmo\Agreements\Agreement with ICF Consulting.01.08.2026.bm.FY2526-111.docx perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Cons ultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein , an y amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
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IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS ICF CONSULTING, LLC. dba ICF
CONSULTING GROUP, INC.
By: ____________________________ By: ________________________________ Mario Saucedo, Mayor Lisa Bockey, Senior Contracts Manager
ATTEST:
_______________________________
Jeanne Donaldson, City Clerk
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7 I:\cmo\Agreements\Agreement with ICF Consulting.01.08.2026.bm.FY2526-111.docx EXHIBIT "A"
SCOPE OF SERVICES
Task A. City Fleet Assessment
Conduct a comprehensive assessment of the City’s inventory of light-, medium-, and heavy-duty vehicles and provide actionable recommendations that satisfies CARB’s purchase schedule. This task will include evaluating vehicle usage patterns, identifying the most suitable EV models, and determining the cost-benefit of transitioning. The analysis will also factor in operational, environmental, and financial considerations.
Deliverables:
1. A detailed ZEV transition plan for the City fleet, including a phased implementation plan
2. Tailored recommendation of ZEV technologies.
Tasks B.1 through B.4:
These tasks involve evaluating the City’s current electrical and alternative clean fuel infrastructure to determine the capacity and upgrades needed to support an expanded EV and ZEV fleet, and public charging stations. The consultant shall develop a strategy focused on implementing EV charging infrastructure, while also incorporating existing or expanded L/CNG fueling infrastructure as a complimentary solution or as recommended by the selected consultant.
This approach will prioritize sustainable practices, ensure scalability, and provide adaptability to meet the needs of medium and heavy-duty vehicles.
Task B.1 Infrastructure Assessment and Implementation Plan
Deliverables:
A detailed report outlining infrastructure assessment, electrical upgrade needs, and phased implementation plan with milestones.
Task B.2. Legacy Infrastructure Decommissioning (if applicable)
Deliverables:
A brief memo summarizing phased approach to decommissioning legacy infrastructure.
Task B.3. Implementation Timeline for Public EV Charging Infrastructure
Deliverables:
A brief memo summarizing timelines with milestones for public EV charging infrastructure.
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8 I:\cmo\Agreements\Agreement with ICF Consulting.01.08.2026.bm.FY2526-111.docx Task B.4. Scalability and Future-Proofing Recommendations
Deliverables:
A brief memo summarizing guidance on emerging technology and scalability.
Task C. Identification of Potential Funding Sources
To ensure the financial feasibility of fleet and infrastructure decarbonization, the consultant will identify and pursue funding opportunities. This includes evaluating grants, utility rebates, state or federal incentive programs, and other funding mechanisms. Collaboration with utility companies and other stakeholders is key to securing resources and aligning with regional energy goals.
Deliverables:
1. A list of current funding opportunities and a strategic funding roadmap.
2. Technical assistance in grant application.
Task D. Master Plan
Following the completion of all tasks, the Consultant will compile the findings and develop a comprehensive draft Master Plan for the City. The draft will be submitted to City staff for review and comment. Upon receiving feedback, Consultant will incorporate revisions and prepare the final Master Plan report. Both the draft and final versions will be delivered electronically in Microsoft Word (*.doc or *.docx) format. In addition to the written report, Consultant will prepare a visually engaging slide deck that summarizes the key elements of the plan, which the City may use to present the findings to City Council or other stakeholders.
Deliverables:
1. A draft and final Master Plan.
2. A draft and final PowerPoint presentation.
Optional Task. Preliminary Engineering Design (4 sites)
To streamline the procurement of the ZEV infrastructure, the ICF team will develop preliminary designs for the four main fleet sites. The engineering designs produced will support either public bid solicitations for contractor installation services or grant applications.
Deliverables:
Preliminary engineering drawings for the four main sites.
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9 I:\cmo\Agreements\Agreement with ICF Consulting.01.08.2026.bm.FY2526-111.docx EXHIBIT "B"
FEE SCHEDULE
Tasks Cost
Task A: City Fleet Assessment $22,241.91
Task B.1: Infrastructure Assessment and Implementation Plan $41,554.48 Task B.2: Legacy Infrastructure Decommissioning (If Applicable) $4,383.36 Task B.3: Implementation Timeline for Public EV Charing Infrastructure
$15,846.99
Task B.4: Scalability and Future-Proofing Recommendations $4,520.56 Task C: Identification of Potential Funding Sources $14,513.09 Task D: Master Plan $9,966.86
Total Labor $113,027.25
Travel Expense $647.60
Total Proposed Firm Fixed Price (Tasks A- D) $113,674.85 Optional Task: Preliminary Engineering Design (4 sites) $24,222.08 Total Proposed Firm Fixed Price (Tasks A- D + Optional Task) $137,896.93
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10 I:\cmo\Agreements\Agreement with ICF Consulting.01.08.2026.bm.FY2526-111.docx EXHIBIT "C "
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer , or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with suc h provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
ICF Consulting, LLC. dba ICF Consulting Group, Inc.
By: Date: ___________________
Lisa Bockey, Senior Contracts Manager
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City Council Meeting J. 1.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Annual Report of the Street Tree Commission given by Chairwoman Chris Sedmack (Facilities and Community Services Director Crocker)
DISCUSSION:
For this evening's City Council Meeting, Chairwoman Chris Sedmack, will be presenting the Street Tree Commission Annual Report.
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City Council Meeting J. 2.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Discussion and possible action relating to the Food Security Task Force and continued coordination with community partners addressing food insecurity (Assistant City Manager Boatman) MOTION(S):
If the City Council wishes to provide direction, the following motion is provided:
I move to direct staff to continue convening and coordinating with local nonprofit, faith-based, and school partners to address food insecurity and related basic needs in the City of Redlands, and to return to the City Council with periodic updates and recommended next steps.
RECOMMENDATION:
Staff is seeking City Council direction regarding next steps for the Food Security Task Force, which may include continuing to convene and coordinate with local nonprofit, faith-based, and school partners, directing staff to explore additional measures to address identified food access gaps, or a combination of both, consistent with the Food Security and Child Nutrition Support Initiative adopted by the City Council in November 2025.
DISCUSSION:
On November 4, 2025, the City Council adopted Resolution No. 8732 establishing the City of Redlands Food Security and Child Nutrition Support Initiative. The resolution directed staff to take a series of coordinated actions, including convening a Food Security Task Force, identifying City-owned sites for food access programs, expanding youth nutrition partnerships, exploring community mini-grants (subject to budget approval), pursuing external funding and advocacy opportunities, and reporting back to the City Council in February 2026, with recommendations and measurable outcomes.
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Consistent with Section 1 of the resolution, City staff convened the inaugural Food Security Task Force meeting with representatives from local nonprofit and faith-based organizations that provide food, clothing, and related assistance to families and individuals in need. The meeting was designed to initiate coordination among providers, share information regarding existing services, and identify barriers to food access across the community. The agenda included background on the City’s food security efforts, discussion of current conditions, and facilitated partner input regarding service gaps and opportunities for collaboration.
Community partners reported that food insecurity in Redlands continues to intensify due to a combination of rising costs and reduced funding. Many of the temporary program flexibilities and benefit expansions implemented during the COVID-19 pandemic have expired, resulting in stricter eligibility requirements and reduced assistance for households that continue to face economic hardship.
Participants noted that uncertainty and changes related to SNAP and CalFresh benefits have caused significant stress for families who rely on these programs as a primary source of food assistance.
Partners also highlighted the increasing cost of food and food distribution. For example, the cost of assembling a standard food box has increased significantly while providing roughly the same duration of assistance as in prior years. These cost pressures are occurring alongside reductions in grant funding and donations, limiting the ability of providers to scale services in response to growing demand.
Several access-related barriers were identified that align with the resolution’s directive to identify and address barriers to food access. Transportation challenges were cited as a critical gap, as many residents lack reliable means to travel to distribution sites. The timing of food distributions was also identified as a barrier, with partners noting that evening hours are often more accessible for working families. In addition, many meal delivery programs are at or near capacity and are no longer able to accept new clients.
Partners emphasized that food insecurity is often interconnected with other basic needs. Pet food costs were identified as an often overlooked household expense, and safety at distribution sites was raised as an important consideration for ensuring residents feel comfortable accessing services.
Participants also noted the importance of equitable geographic distribution of food access points across north, south, east, and west Redlands, which will inform staff’s work under Section 2 of the resolution to identify City-owned sites that could support food access programs.
In addition to identifying challenges, partners discussed opportunities for improved coordination and information-sharing. Participants expressed interest in the City serving as a centralized source for aggregating and sharing information related to changes in state and federal nutrition programs, funding Redlands Regular Meeting of 02-03-2026
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opportunities, and relevant policy developments. Regional organizations such as the Inland Empire Community Collaborative were identified as potential resources for data, advocacy, and private grant opportunities, consistent with the advocacy and funding direction outlined in Section 5 of the resolution.
Based on feedback received during the inaugural Food Security Task Force meeting, staff is seeking City Council direction on suggested next steps that reflect the issues and needs identified by community partners. Those potential next steps include continuing to convene the Food Security Task Force to support coordination and further explore the following:
Exploring ways for the City to assist with information-sharing, including aggregating and disseminating updates related to federal and state nutrition programs, benefit changes, and funding opportunities.
Evaluating opportunities to improve access to food distribution, including consideration of transportation barriers, time-of-day constraints for working families, and equitable geographic coverage across the community.
Identifying approaches to support providers facing capacity constraints, including increased demand, rising food costs, and reduced funding.
Considering strategies to enhance safety and accessibility at food distribution sites so residents feel comfortable accessing services.
City Council direction on these potential next steps will help inform how staff proceeds with continued coordination and implementation efforts related to food security.
ALTERNATIVES:
City Council may choose to provide alternative direction to staff.
STRATEGIC PLAN:
Supports Priority B: Public Health and Safety
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
PREPARED BY:
Joe Bierma, Administrative Analyst
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Joe Bierma, Administrative Analyst
Fiscal Impact
Fiscal Year: FY 2025-26
Discussion:
There is no fiscal impact associated with this communications item.
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City Council Meeting K. 1.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Ordinance No. 2999 Amending Title 6 (Animals) and Title 18 (Zoning Regulations), and Resolution No. 8747 amending residential specific plans, to update permitted and accessory land uses and development standards for the keeping of hens within single-family residential zoning districts. The proposal qualifies for exemption from environmental review in accordance with Sections 15061(b)(3) and 15378(b)(5) of the California Environmental Quality Act Guidelines.
(Mayor to declare meeting open as a public hearing)
(Assistant City Manager Boatman)
PROCEDURE FOR PUBLIC HEARING:
Mayor states that the public hearing remains open.1.
Mayor calls upon Department Director for report.2.
Mayor calls for questions/comments from members of the City Council.
3. Mayor calls for comments/questions/testimony from members of the public(3 minutes per speaker).
4. Mayor calls upon City Clerk to note any written comments received.
5. Mayor closes the public hearing.6.
City Council considers the motion and votes.7.
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MOTION(S):
If the City Council determines that the Planning Commission's recommendation is appropriate, the following motions are provided:
"I move to introduce Ordinance No. 2999 and find that the proposal is exempt from environmental review pursuant to Sections 15061(b)(3) and 15378(b)(5) of the California Environmental Quality Act Guidelines;" and, "I move to approve Resolution No. 8747 and find that the proposal is exempt from environmental review pursuant to Sections 15061(b)(3) and 15378(b)(5) of the California Environmental Quality Act Guidelines." RECOMMENDATION:
On December 9, 2025, the Planning Commission voted 6 to 0 to adopt Resolution No. 1728 recommending the text amendment Ordinance No. 371 to update the zoning regulations to permit the keeping of chickens (hens only) in single-family residential zones. The Planning Commission recommends that City Council approve the proposed ordinance.
BACKGROUND:
On November 4, 2025, the Council voted to direct staff to prepare an ordinance to amend the City's zoning regulations to allow for the keeping of hens on lots in single-family residential zones and districts. Currently, hens are only allowed in two residential zoning districts: the Rural Residential Animals (R-R-A) District and the Rural Estate Animals (R-A-A) District (see Attachment A). The proposed code amendment would allow the incidental keeping and raising of chickens (hens only) in all single-family residential zoning districts as well as single-family districts of Specific Plans.
Regulations will also be updated governing the number of hens permitted (based on lot size) and other reasonable standards to ensure compatibility with surrounding properties. This ordinance would encourage sustainable small-scale food production in residential areas, protect the public health and animal welfare, and prevent nuisances from noise, odor, and sanitation. The keeping of hens would be ancillary/accessory to an existing primary single-family dwelling unit, in accordance with the amended Redlands Municipal Code (RMC) Section
18.29.030.
A) Zoning Code Amendment
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RMC Title 18 (Zoning Regulations) as well as nine Specific Plans that contain single-family residential districts (see Attachment B – Map of Single-Family Residential Zones (Citywide)). The keeping of hens would be allowable as an accessory use only when associated with a primary single-family residence on the subject property, and must comply with the provisions of RMC Section
18.29.030 pertaining to animal-keeping.
Table 1: Proposed Amendment to Land Use Districts
Zone or District Current Code Proposed Amendment
Agricultural (A-1, A-1-20, A-2) Not listed Permitted (accessory) Use Rural Residential (R-R) Not listed Accessory Use
Residential Estate (R-A, R-E) Not listed Accessory Use
Suburban Residential (R-S) Not listed Accessory Use
Single-Family Residential (R-1, R-1-D) Not listed Accessory Use Single-family districts of Specific Plans Not listed Accessory Use B) Development Standards
The proposed amendment would increase the number of hens allowable by one additional chicken for most typical single-family lots. The more recent consensus among chicken owners is that a minimum of three hens is better for the animal's well-being and for the stability of the flock. Chickens are known to establish a pecking order. With only two, one hen is constantly the dominant animal which can lead to stress and bullying; with three, the social dynamic between the hens is thought to be more balanced.
Also, a minimum lot size of 4,000 square feet would be necessary to be eligible for up to three hens. Therefore, condominiums or other small lot subdivisions may not be eligible to keep hens. Lots between 7,201 to 9,999 square feet would be eligible for up to four hens. Lots between 10,000 to 20,000 square feet would be eligible for up to five hens. A lot would need to have a minimum outdoor open yard area with dimensions of at least ten feet (10’) by twenty feet (20’) to be eligible. The table in RMC Section 18.29.030(c)(1) would be amended to allow the following numbers of animals:
Table 2: Proposed Amendment to Table 18.29.030(c)(1) in RMC § 18.29 Animal Type Minimum Lot
Area
Maximum Density
or Number
b. Chickens or similar fowl (hens only) or
rabbits
and other small animals.
To be eligible, minimum open yard
dimensions of ten feet (10’) by twenty feet
(20’) shall be required.
Less than
4,000
Less than
4,000 - 7,200
7,201 - 9,999
None
3 2 per lot
4 3 per lot
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(20’) shall be required.
10,000 -
20,000
20,000+
5 4 per lot
1 per 2,000 square
feet
(maximum of 9 per
species per lot)
The Redlands Municipal Code already contains a development standard for any proposed chicken coop (or other enclosure housing animals) to be at least five feet (5’) from interior side and rear property lines, and fifteen feet (15’) from any side street rights-of-way, which is contained in RMC Section 18.29.030(E). The amendment will modify the minimum separation distance from all dwellings to be at least ten feet (10') for chicken coops.
The proposed development standard for unenclosed yard area (with minimum dimensions of 10' by 20') would ensure sufficient open yard space is available for the keeping of hens. Existing development standards would ensure that coop areas are not located adjacent to any adjoining properties so they are not subjected to nuisance conditions. In addition to these regulations, Title 6 of the Redlands Municipal Code will continue to contain the enforceable regulations to prevent excessively noisy animals, burial of dead animals, rodent infestations, and prohibit any slaughtering in the interest of protecting public health.
C) Other Regulations
RMC Title 6 (Animals), Chapter 6.24 entitled “Miscellaneous Animal Regulations,” currently requires a permit to be issued by the animal control bureau for the keeping of allowable animals listed within each zone. The Animal Control Bureau was previously within the Police Department but is now known as the Animal Services Division within the Facilities & Community Services Department. The amendment clarifies that no permit from Animal Services will be required for the keeping of chickens.
The proposed amendment would also permit the sale of eggs as needed (i.e., those produced on the subject property) by-right as incidental to the accessory use, and a Home Occupation Permit would not be required. Sale of other unrelated products may be allowed pursuant to a Home Occupation Permit approved in accordance with RMC Chapter 18.160 (which is already a standard code requirement).
D) General Plan Conformance
The proposed code amendment will be consistent with and implement several Principles and Actions contained in the 2035 General Plan, as listed below:
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Principle 6-P.12: Support the viability of agriculture through efforts to promote locally grown produce and livestock as part of Redlands lifestyle and economy.
Principle 4-P.6: Provide for a balance among a variety of different land uses and their distribution among the city’s neighborhoods.
E) Planning Commission Review
On December 9, 2025, the Planning Commission held a public hearing and received one public comment during the meeting. The comment briefly discussed potential concerns regarding noise, sanitation, and neighbor disputes.
There were no additional public or written comments for the proposed item. The Commissioners were in support of the proposal and discussed matters related to sanitation, noise, and the City’s enforcement procedures. Staff confirmed that the items listed in Title 6 would allow for the enforcement of sanitation and noise regulations. The Commission voted 6 to 0 to adopt Resolution No. 1728 (see Attachment C) recommending that the City Council approve Ordinance Text Amendment No. 371.
ENVIRONMENTAL REVIEW:
The adoption of the proposed Ordinance Text Amendment No. 371 and related Specific Plan Amendment(s) are not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines because there is no possibility that this action may have a significant effect on the environment, as well as Section 15378(b)(5) for organizational and administrative activities of governments that will not result in direct or indirect physical changes in the environment.
ALTERNATIVES:
The City Council may consider these alternatives:
Provide additional direction to staff, and request that staff bring back a revised ordinance and resolution to a future City Council meeting.
A.
Request additional information.B.
SUBMITTED BY:
Christopher Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
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Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Jazmin Serrato, Associate Planner
Attachments
Attachment A – Map of Existing Zones Allowing Chickens
Attachment B – Map of Single-Family Residential Zones (Citywide) Attachment C – Planning Commission Resolution No. 1728
Attachment D-1 – Ordinance No. 2999 (legislative)
Attachment D-2 – Ordinance No. 2999 (clean)
Attachment E-2 – Resolution No. 8747 (clean)
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City of Redlands
Valley View
International
Riverview
Loma Linda
Mill Creek
Santa Ana River
Plunge
Creek
10 10
Foothill Fw
y
San Timoteo
Nature
Sanctuary
Mission
Elementary
School
San Bernardino
International
Airport
South
Redlands
Bryn Mawr
Mentone
Redlands
10 Herngt 'Aki'
Preserve
Mill
Creek
Y ucaipa
Calimesa
0 6,000 12,000 18,000 24,0003,000
US Feet
³
Author: Redlands GIS Date: November 2025
Legend
City Boundary
Exisiting Zones Permitting Chicken Keeping
Residential Estate Animals District
Rural Residential Animals District
Zone Map of Existing Permitted Chicken Keeping
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City of Redlands
Valley View
International
Riverview
Loma Linda
Mill Creek
Santa Ana River
Plunge
Creek
10 10
Foothill Fw
y
San Timoteo
Nature
Sanctuary
Mission
Elementary
School
San Bernardino
International
Airport
South
Redlands
Bryn Mawr
Mentone
Redlands
10 Herngt 'Aki'
Preserve
Mill
Creek
Y ucaipa
Calimesa
0 6,000 12,000 18,000 24,0003,000
US Feet
³
Author: Redlands GIS Date: November 2025
Legend
City Boundary
Single-Family Residential Zones (Citywide)
Agricultural District -1
Agricultural District -20
Estate Agricultural District
Residential Estate District -A
Residential Estate District -E
Planned Residential Development-R-E District
Single Family Residential District
Planned Residential Development-R-1 District
Rural Residential District
Planned Residential Development-R-R. District
Suburban Residential District
Planned Residential Development- R-S District
Residential Estate Animals District
Rural Residential Animals District
Single Family Residential District - Deep Lot
Specific Plan 23
Specific Plan 43
Specific Plan 47
Specific Plan 55
Specific Plan 56
Specific Plan 59
Specific Plan 60
Specific Plan 61
Specific Plan 62
Zone Map of Single-Family Residential Zones (Citywide)
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ORDINANCE NO. 2999
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING TITLE 6
(ANIMALS) AND TITLE 18 (ZONING REGULATIONS) UPDATING THE
LISTS OF PERMITTED AND ACCESSORY LAND USES AND UPDATING
DEVELOPMENT STANDARDS PERTAINING TO THE RAISING OR
KEEPING OF HENS WITHIN SINGLE-FAMILY RESIDENTIAL ZON ING DISTRICTS.
WHEREAS, the City has initiated Ordinance Text Amendment No. 371 in accordance with Chapter 18.204 of the Redlands Municipal Code; and
WHEREAS, the City has authority under its police power to impos e land use regulations and development standards for the protection of the public health, safety, and general welfare; and
WHEREAS, on December 9, 2025, the Planning Commission held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, Ordinance Text Amendment No. 371; and
WHEREAS, on December 9, 2025, the Planning Commission recommended to the City Council that proposed Ordinance Text Amendment No. 371 be approved; and
WHEREAS, the proposed Ordinance Text Amendment No. 371 is exempt from environmental review in accordance with Section 15 061(b)(3) of the California Environmental Quality Act Guidelines; and
WHEREAS, in accordance with Government Code § 65854 and/or § 65090, on January 13, 2025, the City Clerk gave notice by publication in a newspaper of general circulation of the holding of a public hearing at which the proposed Ordinance would be considered by City Council; and
WHEREAS, on February 3, 2026, the City Council held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, the proposed Ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1. Environmental Determination. The City Council has reviewed the matter and, based upon the facts and information contained in the staff report, administrative record, and written and oral testimony, hereby finds that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines because: there is no possibility that the Specific Plan Amendment(s) may have a significant effect on the environment, as it would further ensure the proper maintenance and regulations for the keeping of chickens (hens only) as an ancillary land use to the primary residential land Redlands Regular Meeting of 02-03-2026
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use(s) within the various single-family residential districts of specific plans within the City; and Section 15378(b)(5) for organizational and administrative activities of governments that will not result in direct or indirect physical changes in the environment.
Section 2. The Table of Contents for Redlands Municipal Code Title 6 (Animals), Chapter 6.24 entitled “Miscellaneous Animal Regulations,” is amended as follows:
“SECTION:
6.24.010: Permit Required For Keeping Livestock, Fowl, Or Other Nondomestic Animals
6.24.020: Permit; Conditions And Inspections
6.24.030: Hens Fowl And Rabbits
6.24.040: Revocation Of Permit
6.24.050: Burying Of Dead Animals
6.24.060: Rodent Infestations
6.24.070: Penal Provisions; Generally
6.24.080: Cattle Running At Large
6.24.090: Leaving Livestock Unattended On Street
6.24.100: Allowing Trespass By Animal Or Fierce Dog
6.24.110: Report Of Infected Animal To Health Officer Required
6.24.120: Noisy Animals; Prohibited”
Section 3. Redlands Municipal Code Title 6 (Animals), Chapter 6.24 entitled “Miscellaneous Animal Regulations,” Section 6.24.010 is amended to read as follows:
“6.24.010: PERMIT REQUIRED FOR KEEPING LIVESTOCK, FOWL, OR OTHER NONDOMESTIC ANIMALS:
It is unlawful to keep within the city any livestock, fowl, or any other nondomestic animals without first obtaining a permit from the animal services division control bureau or chief of police.”
Sect ion 4. Redlands Municipal Code Title 6 (Animals), Chapter 6.24 entitled “Miscellaneous Animal Regulations,” Section 6.24.020 is amended to read as follows:
“6.24.020: PERMIT; CONDITIONS AND INSPECTIONS:
A. The animal services division control bureau shall grant a permit, if applicable, only upon finding that: 1) the keeping of such animal(s) for which the permit is sought is not a prohibited use in the zone in which the applicant's property lies; 2) the keeping of such animal(s) will not be Redlands Regular Meeting of 02-03-2026
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detrimental to the public health, safety, or general welfare of the public, and 3) applicant has sufficient land to sustain the animal(s) for which the permit is sought and this requirement shall be determined adequate by the department director chief of police or his authorized representative.
B. Each permit shall be renewed annually and conditioned upon the applicant's compliance w
ith all of the following provisions:
1. Animal(s) shall be confined to a cage or other enclosure of sufficient size and strength to ensure animals are secured. Fencing materials shall be of adequate height and strength to prevent escape.
2. Fencing, cages and other enclosures for larger animals shall be kept at a distance of at least fifty feet (50') from all dwellings; and for each additional large animal this distance shall be increased by an additional fifty feet (50') up to a distance of two hundred feet (200'). Small animals shall be kept at a distance of at least twenty-five feet (25') from all dwellings.
3. Enclosures shall provide cover or shade to meet the need of and to protect the animal(s).
4. Water shall be made available at all times and held in a suitable container for the animal(s). Food shall be provided to meet the particular needs of the animal(s).
5. The premises where such animals are kept shall be maintained in a clean and sanitary condition at all times.”
Section 5. Redlands Municipal Code Title 6 (Animals), Chapter 6.24 entitled “Miscellaneous Animal Regulations,” Section 6.24.030 is amended to read as follows:
“6.24.030: FOWL HENS AND RABBITS:
A. Enclosures or cages for all hens fowl, rabbits and Belgian hares shall be kept at a distance of at least ten feet (10’) twenty five feet (25') from all dwellings.
B. Incidental sale of chicken eggs produced on the subject property is permitted. Sale of other unrelated products may be allowed pursuant to a Home Occupation Permit approved in accordance with Chapter 18.160 of Title 18 of this Code.”
Section 6. Redlands Municipal Code Title 6 (Animals), Chapter 6.24 entitled “Miscellaneous Animal Regulations,” Section 6.24.070 is amended to read as follows:
“6.24.070: PENAL PROVISIONS; GENERALLY:
A. It is unlawful for any person within the city to permit, cause or allow any of the acts provided for in sections 6.24.080 through 6.24.110 of this chapter.
B. No person shall slaughter chickens on residential property or other unauthorized facilities.
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C. Abandonment, neglect, or inhumane treatment of animals is prohibited and shall be subject to applicable State law and the provisions of Section 1.22.060 of Chapter 1.22 of the Redlands Municipal Code.”
Section 7. Redlands Municipal Code Section 18.20.030 for the Agricultural (A -1) District, entitled “Permitted Uses,” is hereby amended to read as follows:
“Principal permitted uses in the A-1 district include:
Accessory public parking areas which serve existing public facilities such as parks, trails or linear parks, or similar public uses, pursuant to the review procedures set forth in section 18.12.190 of this title for lots containing ten thousand (10,000) square feet or less or twenty (20) spaces or fewer. In this instance, "accessory" shall mean that the parking area is accessory to the existing land use of either park, trail or linear park, or similar public use.
Apiaries, provided that no hives or boxes housing bees are kept closer than three hundred feet (300') from any dwelling other than that occupied by the owner of the apiary.
Community Care Facility, licensed or unlicensed, for up to six (6) persons.
Employee housing for up to six (6) persons, as defined in chapter 18.08 of this title.
Farms or ranches for the grazing, breeding or raising of not more than two (2) horses, cattle, goats or sheep per acre. Except for the keeping of up to three (3) horses, as provided for in sections 18.44.020 through 18.44.050 of this title of the R-1 zone, no animal(s) shall be housed or corralled closer than five hundred feet (500') from any existing residence in the R-1, R-1-D, R-2, R-2-2000 or R-3 zone, or one hundred feet (100') from any property line.
Farmworker and agricultural worker housing, consisting of no more than 12 units or 36 beds, in accordance with Article XIV of Chapter 18.156 of this title.
Horse boarding.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.
Orchards, groves, nurseries, the raising of field crops, tree crops, berry crops, bush crops, truck gardening and commercial flower growing.
Single-family residences; provided, however, that there shall be not more than two (2) dwellings on each parcel of five (5) acres or more. Where parcels of land are already subdivided into parcels less than five (5) acres in area, there shall be permitted one dwelling for each lot, provided the lot contains dimensions and an area equivalent to the closest single-family residential zone.
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Supportive and transitional housing for up to six (6) persons intended to serve the target population, as defined in chapter 18.08 of this title.
The sale of fruit, vegetables, produce, flowers and other similar products grown on the property; provided, however, that roadside stands used for such sales shall not exceed five hundred (500) square feet.”
Sect ion 8. Redlands Municipal Code Section 18.21.030 for the Agricultural (A -1-20) District, entitled “Permitted Uses,” is hereby amended to read as follows:
“Permitted uses in the A-1-20 zone are:
Apiaries, provided that no hives or boxes housing bees shall be kept closer than three hundred feet (300') from any dwelling other than that occupied by the owner of the apiary.
Farms or ranches for the grazing, breeding or raising of not more than two (2) horses, cattle, goats or sheep per acre. Except for the keeping of up to three (3) horses, as provided for in sections 18.44.020 through 18.44.050 of this title, no animal(s) shall be housed or corralled closer than five hundred feet (500') from any existing residence in the R-1, R-1-D, R-2, R-2-2000 or R-3 zone, or one hundred feet (100') from any property line.
Employee housing for up to six (6) persons, as defined in chapter 18.08 of this title.
Farmworker and agricultural worker housing, consisting of no more than 12 units or 36 beds, in accordance with Article XIV of Chapter 18.156 of this title.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.
Orchards, groves, nurseries, the raising of field crops, tree crops, berry crops, bush crops, truck gardening and commercial flower growing.
Single-family residences; provided, however, that there shall be not more than two (2) dwellings on each parcel of twenty (20) acres or more. Where parcels of land are already subdivided into parcels less than twenty (20) acres in area, there shall be permitted one dwelling for each lot, provided the lot contains dimensions and an area equivalent to the closest single-family residential zone.
Supportive and transitional housing for up to six (6) persons intended to serve the target popul
ation, as defined in chapter 18.08 of this title.”
Section 9. Redlands Municipal Code Section 18.24.030 for the Estate Agricultural (A- 2) District, entitled “Permitted Uses,” is hereby amended to read as follows:
“Principal permitted uses in the A-2 district include:
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Community Care Facility, licensed or unlicensed, for up to six (6) persons.
Employee housing for up to six (6) persons, as defined in chapter 18.08 of this title.
Farmworker and agricultural worker housing, consisting of no more than 12 units or 36 beds, in accordance with Article XIV of Chapter 18.156 of this title.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.
Keeping of horses; provided, that stables and corrals for horses are kept not less than forty feet (40') from dwellings on the property, and not less than forty feet (40') from side property lines and streets, and not less than one hundred feet (100') from all other structures used or intended for human occupancy, and not less than one hundred feet (100') from a future residential building site, and not less than one hundred feet (100') from a public park or schools, and further:
A. Evergreen planting screens, or other protective devices, shall be required on property lines when minimum distances are used,
B. No grazing shall be permitted in any required yard, C. Lot area for one horse shall not be less than twenty-five thousand (25,000) square feet, with fifteen thousand (15,000) square feet additional lot area for each additional horse,
D. No more than three (3) horses may be kept on any lot or parcel.
Orchards, groves, nurseries, the raising of field crops, tree crops, berry crops, bush crops, truck gardening, and commercial flower growing; provided, however, that such uses are on a premises not less than five (5) acres in size.
Single-family dwellings, not more than one dwelling for each lot.
Supportive and transitional housing for up to six (6) persons intended to serve the target popul
ation, as defined in chapter 18.08 of this title.
The sale of fruit, vegetables, produce, flowers and other similar products grown on the property; provided, however, that roadside stands used for such sales shall not exceed five hundred (500) square feet.”
Sect ion 10. Redlands Municipal Code Section 18.28.035 for the Rural Residential (R - R) District, entitled “Accessory Uses,” is hereby amended to read as follows:
“Private residential recreation court, subject to approval of a permit in accordance with chapter 18.156 of this title.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.”
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Section 11. Redlands Municipal Code Section 18.29.030 for the Rural Residential Animals (R-R-A) District, entitled “Permitted Uses,” is hereby amended to read as follows:
“Principal permitted uses in R-R-A Districts include:
Accessory animal raising associated with a primary single dwelling unit.
A. Regulations Established: This section establishes regulations to allow animal raising as an accessory use to a primary single dwelling unit. Table
18.29.030(c)(1) of this section identifies the types and numbers of animals allowed. Combinations of the animal types are allowed, provided:
1. The total number in each category is not exceeded;
2. Where animal types are limited only by a maximum number per lot or unit, these animals are allowed in addition to any other accessory animal raising use. However, where animal types are limited by a ratio of animals per lot area, these animals may not be reused to allow another animal type;
3. For the purpose of this section, lots with attached multiple residential structures shall be limited to those animals allowed by table 18.29.030(c)(1) a and b of this section for lots less than seven thousand two hundred (7,200) square feet.
B. Public Health Laws: All animal raising land uses shall comply with public health laws regarding proper care and maximum number of animals.
C. Structures: Each animal raising land use includes all structures necessary to maintain and care for such animals (e.g., barn, corral, stable, pens and coops).
Such structures shall comply with all development standards including those specified by the land use district and this section.
D. Distance From Human Habitation: All animals, other than cats, dogs, canaries, birds of the species Gallus gallus domesticus, or birds of the psittacine family, shall be maintained at least seventy feet (70'), measured in a straight line, from any structure or area used for human habitation or public assembly (e.g., parks, churches, etc.) on adjoining property and forty feet (40') for structures and area used for human habitat or public assembly that is located on site. The area of human habitation shall not include cabanas, patios (attached or detached), private garages or storage buildings.
E. Distance From Property Lines: Structures for housing such Such animals shall maintain a clearance of at least five feet (5') from interior side and rear property lines, and fifteen feet (15') from side street rights of way, excepting an alley or bridle path, unless they comply with subsection F of this section.
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F. Animal Enclosure: Animals may be maintained by a fence at least five feet (5') high and made of either chain link, wood with horizontal members no less than six inches (6") apart, solid masonry or other appropriate solid screening and confining materials. Such a fence may be located on an interior side or rear lot line and fifteen feet (15') from a side street right of way.
G. Distance From Water Well: All animals shall be kept no closer than one hundred feet (100') from a domestic water well.
H. Conditional Use Permit: Accessory animal raising of densities greater than or of animal types different from those specified by this section shall be subject to a conditional use permit.
I. Newborn Animal Exception: Offspring of animals maintained in accordance with applicable lands and regulations which are less than four (4) months old or which have not been weaned, whichever is longer, of any animals which are maintained in compliance with the provisions of this code and any other applicable laws, ordinances and regulations shall not be subject to the maximum density or number limitations established by this title. Offspring of equestrian animals which are less than three (3) years old, for those bred on the property, are permitted. Such animals shall not be included as part of the number of allowable animals.
J. Confined Animals: Animals which are normally maintained in aquariums, terrariums, vivariums, birdcages or similar devices each of which does not exceed fifty (50) cubic feet and where such devices are maintained within an enclosed building shall be allowed as an accessory animal raising use. The maximum number or density limitations for these animal types shall comply with public health regulations.
K. Types And Number Of Animals Allowed: Table 18.29.030(c)(1) of this section identifies the types and number of animals allowed as follows:
TABLE 18.29.030(c)(1)
Animal Type Minimum
Lot Area
Maximum Density
Or Number
a. Dogs/cats Less than 7,200
7,200 - 9,999
10,000 - 19,999
20,000+
2 per lot or unit
3 per lot or unit
4 per lot or unit
5 per lot or unit1
b. Chickens or similar fowl (hens
only) or rabbits and other small
animals.
Less than 4,000
Less than 4,000 -
7,200
None
3 2 per lot
4 3 per lot
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To be eligible, minimum open yard
dimensions of ten feet (10’) by
twenty feet (20’) shall be required.
7,201 - 9,999
10,000 - 20,000
20,000+
5 4 per lot
1 per 2,000 square feet
(maximum of 9 per species per
lot)
Male fowl 1 acre Maximum of 9 per lot with no
more than 2 of any species
c. Sheep and/or goat (female) 7,200 - 9,999 1 per lot Sheep and/or goat (female) 10,000 1 per 5,000 square feet Sheep and/or goat (male) 20,000+ 1 per lot (cumulative total of sheep and goats is 9)
d. Cattle, buffalo, horses and other
large animals
20,000 square feet
with 60 foot
frontage
1 per 10,000 square feet with a
maximum of 9 (cumulative
total cannot exceed 9)
Note: 1. Requires conditional use permit for a kennel. For the purposes of this zone a "kennel" is defined as 5 or more cats or dogs and supersedes the definition of kennel as described in section 18.08.350 of this title.
L. Prohibited Animals: No person shall offer for sale, give away, or bring into the R-R-A zone any lion, tiger, bear, wolf, cougar, or any other wild undomesticated animal as defined in section 6.16.010 of this code. All such animals may be impounded subject to the provisions of section 6.16.010 of this code.
Community Care Facility, licensed or unlicensed, for up to six (6) persons.
Employee housing for up to six (6) persons, as defined in chapter 18.08 of this title.
Home occupations, as defined in chapter 18.08 of this title, and subject to the provisions of
chapter 18.160 of this title.
Single-family dwellings, not more than one dwelling for each lot and uses permitted in the A-2, agricultural district, provided the area of the lot is not less than that required in the A-2 district. (Ord. 2190, 1992)
Supportive and transitional housing for up to six (6) persons intended to serve the target population, as defined in chapter 18.08 of this title.”
Section 12. Redlands Municipal Code Section 18.32.025 for the Residential Estate (R- A) District, entitled “Accessory Uses,” is hereby amended to read as follows:
“Private residential recreation court, subject to approval of a permit in accordance with chapter 18.156 of this title.
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Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.”
Section 13. Redlands Municipal Code Section 18.36.025 for the Residential Estate (R- E) District, entitled “Accessory Uses,” is hereby amended to read as follows:
“Private residential recreation court, subject to approval of a permit in accordance with chapter 18.156 of this title.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.”
Sect ion 14. Redlands Municipal Code Section 18.40.040 for the Suburban Residential (R-S) District, entitled “Accessory Uses,” is hereby amended to read as follows:
“Accessory uses in the R-S District include:
Accessory building, such as bathhouse, cabana and storage shed.
Garage or carport.
Guesthouse.
"Home occupation", as defined in chapter 18.08 of this title, and subject to the provisions of chapter 18.160 of this title.
Private greenhouse or horticultural collection incidental to the residential use of the premises.
Private residential sports and recreation court, subject to approval of a permit in accordance with chapter 18.156, article X of this title.
Private swimming pool.
The keeping of not more than three (3) adult dogs and three (3) adult cats, and their litters up to the age of ten (10) weeks.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.”
Sect
ion 15. The single-family residential Specific Plans of the City of Redlands, or single-family residential distric t of adopted Specific Plans , are hereby amended to include the following provision in the applicable single-family residential district(s):
“Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with 18.29.030 of Chapter 18.29 of Title 18 (Zoning Regulations) of the Redlands Municipal Code.”
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Section 16. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this resolution. The City Council hereby declares that it would have adopted this ordinance, each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sectio ns, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
Section 17. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect as provided by law.
_________________________________
Mario Saucedo, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the 3 rd day of
February 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
Jeanne Donaldson, City Clerk
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ORDINANCE NO. 2999
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING TITLE 6
(ANIMALS) AND TITLE 18 (ZONING REGULATIONS) UPDATING THE
LISTS OF PERMITTED AND ACCESSORY LAND USES AND UPDATING
DEVELOPMENT STANDARDS PERTAINING TO THE RAISING OR
KEEPING OF HENS WITHIN SINGLE-FAMILY RESIDENTIAL ZON ING DISTRICTS.
WHEREAS, the City has initiated Ordinance Text Amendment No. 371 in accordance with Chapter 18.204 of the Redlands Municipal Code; and
WHEREAS, the City has authority under its police power to impos e land use regulations and development standards for the protection of the public health, safety, and general welfare; and
WHEREAS, on December 9, 2025, the Planning Commission held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, Ordinance Text Amendment No. 371; and
WHEREAS, on December 9, 2025, the Planning Commission recommended to the City Council that proposed Ordinance Text Amendment No. 371 be approved; and
WHEREAS, the proposed Ordinance Text Amendment No. 371 is exempt from environmental review in accordance with Section 15 061(b)(3) of the California Environmental Quality Act Guidelines; and
WHEREAS, in accordance with Government Code § 65854 and/or § 65090, on January 13, 2025, the City Clerk gave notice by publication in a newspaper of general circulation of the holding of a public hearing at which the proposed Ordinance would be considered by City Council; and
WHEREAS, on February 3, 2026, the City Council held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, the proposed Ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1. Environmental Determination. The City Council has reviewed the matter and, based upon the facts and information contained in the staff report, administrative record, and written and oral testimony, hereby finds that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines because: there is no possibility that the Specific Plan Amendment(s) may have a significant effect on the environment, as it would further ensure the proper maintenance and regulations for the keeping of chickens (hens only) as an ancillary land use to the primary residential land use(s) within the various single-family residential districts of specific plans within the City; and Section 15378(b)(5) for organizational and administrative activities of governments that will not Redlands Regular Meeting of 02-03-2026
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result in direct or indirect physical changes in the environment.
Section 2. The Table of Contents for Redlands Municipal Code Title 6 (Animals), Chapter 6.24 entitled “Miscellaneous Animal Regulations,” is amended as follows:
SECTION:
6.24.010: Permit Required For Keeping Livestock Or Other Nondomestic Animals
6.24.020: Permit; Conditions And Inspections
6.24.030: Hens And Rabbits
6.24.040: Revocation Of Permit
6.24.050: Burying Of Dead Animals
6.24.060: Rodent Infestations
6.24.070: Penal Provisions; Generally
6.24.080: Cattle Running At Large
6.24.090: Leaving Livestock Unattended On Street
6.24.100: Allowing Trespass By Animal Or Fierce Dog
6.24.110: Report Of Infected Animal To Health Officer Required
6.24.120: Noisy Animals; Prohibited
Section 3. Redlands Municipal Code Title 6 (Animals), Chapter 6.24 entitled “Miscellaneous Animal Regulations,” Section 6.24.010 is amended to read as follows:
“6.24.010: PERMIT REQUIRED FOR KEEPING LIVESTOCK OR OTHER NONDOMESTIC ANIMALS:
It is unlawful to keep within the city any livestock or any other nondomestic animals without first obtaining a permit from the animal services division.”
Section 4. Redlands Municipal Code Title 6 (Animals), Chapter 6.24 entitled “Miscellaneous Animal Regulations,” Section 6.24.020 is amended to read as follows:
“6.24.020: PERMIT; CONDITIONS AND INSPECTIONS:
A. The animal services division shall grant a permit, if applicable, only upon finding that: 1) the keeping of such animal(s) for which the permit is sought is not a prohibited use in the zone in which the applicant's property lies; 2) the keeping of such animal(s) will not be detrimental to the public health, safety, or general welfare of the public, and 3) applicant has sufficient land to sustain the animal(s) for which the permit is sought and this requirement shall be determined adequate by the department director or authorized representative.
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B. Each permit shall be renewed annually and conditioned upon the applicant's compliance with all of the following provisions:
1. Animal(s) shall be confined to a cage or other enclosure of sufficient size and strength to ensure animals are secured. Fencing materials shall be of adequate height and strength to prevent escape.
2. Fencing, cages and other enclosures for larger animals shall be kept at a distance of at least fifty feet (50') from all dwellings; and for each additional large animal this distance shall be increased by an additional fifty feet (50') up to a distance of two hundred feet (200'). Small animals shall be kept at a distance of at least twenty-five feet (25') from all dwellings.
3. Enclosures shall provide cover or shade to meet the need of and to protect the animal(s).
4. Water shall be made available at all times and held in a suitable container for the animal(s). Food shall be provided to meet the particular needs of the animal(s).
5. The premises where such animals are kept shall be maintained in a clean and sanitary condition at all times.”
Section 5. Redlands Municipal Code Title 6 (Animals), Chapter 6.24 entitled “Miscellaneous Animal Regulations,” Section 6.24.030 is amended to read as follows:
“6.24.030: HENS AND RABBITS:
A. Enclosures or cages for all hens, rabbits and Belgian hares shall be kept at a distance of at least ten feet (10’) from all dwellings.
B. Incidental sale of chicken eggs produced on the subject property is permitted. Sale of other unrelated products may be allowed pursuant to a Home Occupation Permit approved in accordance with Chapter 18.160 of Title 18 of this Code.”
Section 6. Redlands Municipal Code Title 6 (Animals), Chapter 6.24 entitled “Miscellaneous Animal Regulations,” Section 6.24.070 is amended to read as follows:
“6.24.070: PENAL PROVISIONS; GENERALLY:
A. It is unlawful for any person within the city to permit, cause or allow any of the acts provided for in sections 6.24.080 through 6.24.110 of this chapter.
B. No person shall slaughter chickens on residential property or other unauthorized facilities.
C. Abandonment, neglect, or inhumane treatment of animals is prohibited and shall be subject to applicable State law and the provisions of Section 1.22.060 of Chapter 1.22 of the Redlands Municipal Code.”
Section 7. Redlands Municipal Code Section 18.20.030 for the Agricultural (A -1) District, entitled “Permitted Uses,” is hereby amended to read as follows:
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“Principal permitted uses in the A-1 district include:
Accessory public parking areas which serve existing public facilities such as parks, trails or linear parks, or similar public uses, pursuant to the review procedures set forth in section 18.12.190 of this title for lots containing ten thousand (10,000) square feet or less or twenty (20) spaces or fewer. In this instance, "accessory" shall mean that the parking area is accessory to the existing land use of either park, trail or linear park, or similar public use.
Apiaries, provided that no hives or boxes housing bees are kept closer than three hundred feet (300') from any dwelling other than that occupied by the owner of the apiary.
Community Care Facility, licensed or unlicensed, for up to six (6) persons.
Employee housing for up to six (6) persons, as defined in chapter 18.08 of this title.
Farms or ranches for the grazing, breeding or raising of not more than two (2) horses, cattle, goats or sheep per acre. Except for the keeping of up to three (3) horses, as provided for in sections 18.44.020 through 18.44.050 of this title of the R-1 zone, no animal(s) shall be housed or corralled closer than five hundred feet (500') from any existing residence in the R-1, R-1-D, R-2, R-2-2000 or R-3 zone, or one hundred feet (100') from any property line.
Farmworker and agricultural worker housing, consisting of no more than 12 units or 36 beds, in accordance with Article XIV of Chapter 18.156 of this title.
Horse boarding.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.
Orchards, groves, nurseries, the raising of field crops, tree crops, berry crops, bush crops, truck gardening and commercial flower growing.
Single-family residences; provided, however, that there shall be not more than two (2) dwellings on each parcel of five (5) acres or more. Where parcels of land are already subdivided into parcels less than five (5) acres in area, there shall be permitted one dwelling for each lot, provided the lot contains dimensions and an area equivalent to the closest single-family residential zone.
Supportive and transitional housing for up to six (6) persons intended to serve the target population, as defined in chapter 18.08 of this title.
The sale of fruit, vegetables, produce, flowers and other similar products grown on the property; provided, however, that roadside stands used for such sales shall not exceed five hundred (500) square feet.”
Section 8. Redlands Municipal Code Section 18.21.030 for the Agricultural (A -1-20) District, entitled “Permitted Uses,” is hereby amended to read as follows:
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“Permitted uses in the A-1-20 zone are:
Apiaries, provided that no hives or boxes housing bees shall be kept closer than three hundred feet (300') from any dwelling other than that occupied by the owner of the apiary.
Farms or ranches for the grazing, breeding or raising of not more than two (2) horses, cattle, goats or sheep per acre. Except for the keeping of up to three (3) horses, as provided for in sections 18.44.020 through 18.44.050 of this title, no animal(s) shall be housed or corralled closer than five hundred feet (500') from any existing residence in the R-1, R-1-D, R-2, R-2-2000 or R-3 zone, or one hundred feet (100') from any property line.
Employee housing for up to six (6) persons, as defined in chapter 18.08 of this title.
Farmworker and agricultural worker housing, consisting of no more than 12 units or 36 beds, in accordance with Article XIV of Chapter 18.156 of this title.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.
Orchards, groves, nurseries, the raising of field crops, tree crops, berry crops, bush crops, truck gardening and commercial flower growing.
Single-family residences; provided, however, that there shall be not more than two (2) dwellings on each parcel of twenty (20) acres or more. Where parcels of land are already subdivided into parcels less than twenty (20) acres in area, there shall be permitted one dwelling for each lot, provided the lot contains dimensions and an area equivalent to the closest single-family residential zone.
Supportive and transitional housing for up to six (6) persons intended to serve the target population, as defined in chapter 18.08 of this title.”
Section 9. Redlands Municipal Code Section 18.24.030 for the Estate Agricultural (A- 2) District, entitled “Permitted Uses,” is hereby amended to read as follows:
“Principal permitted uses in the A-2 district include:
Community Care Facility, licensed or unlicensed, for up to six (6) persons.
Employee housing for up to six (6) persons, as defined in chapter 18.08 of this title.
Farmworker and agricultural worker housing, consisting of no more than 12 units or 36 beds, in accordance with Article XIV of Chapter 18.156 of this title.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.
Keeping of horses; provided, that stables and corrals for horses are kept not less than forty feet (40') from dwellings on the property, and not less than forty feet (40') from side Redlands Regular Meeting of 02-03-2026
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property lines and streets, and not less than one hundred feet (100') from all other structures used or intended for human occupancy, and not less than one hundred feet (100') from a future residential building site, and not less than one hundred feet (100') from a public park or schools, and further:
A. Evergreen planting screens, or other protective devices, shall be required on property lines when minimum distances are used,
B. No grazing shall be permitted in any required yard, C. Lot area for one horse shall not be less than twenty-five thousand (25,000) square feet, with fifteen thousand (15,000) square feet additional lot area for each additional horse,
D. No more than three (3) horses may be kept on any lot or parcel.
Orchards, groves, nurseries, the raising of field crops, tree crops, berry crops, bush crops, truck gardening, and commercial flower growing; provided, however, that such uses are on a premises not less than five (5) acres in size.
Single-family dwellings, not more than one dwelling for each lot.
Supportive and transitional housing for up to six (6) persons intended to serve the target population, as defined in chapter 18.08 of this title.
The sale of fruit, vegetables, produce, flowers and other similar products grown on the property; provided, however, that roadside stands used for such sales shall not exceed five hundred (500) square feet.”
Section 10. Redlands Municipal Code Section 18.28.035 for the Rural Residential (R - R) District, entitled “Accessory Uses,” is hereby amended to read as follows:
“Private residential recreation court, subject to approval of a permit in accordance with chapter 18.156 of this title.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.”
Section 11. Redlands Municipal Code Section 18.29.030 for the Rural Residential Animals (R-R-A) District, entitled “Permitted Uses,” is hereby amended to read as follows:
“Principal permitted uses in R-R-A Districts include:
Accessory animal raising associated with a primary single dwelling unit.
A. Regulations Established: This section establishes regulations to allow animal raising as an accessory use to a primary single dwelling unit. Table
18.29.030(c)(1) of this section identifies the types and numbers of animals allowed. Combinations of the animal types are allowed, provided:
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1. The total number in each category is not exceeded;
2. Where animal types are limited only by a maximum number per lot or unit, these animals are allowed in addition to any other accessory animal raising use. However, where animal types are limited by a ratio of animals per lot area, these animals may not be reused to allow another animal type;
3. For the purpose of this section, lots with attached multiple residential structures shall be limited to those animals allowed by table 18.29.030(c)(1) a and b of this section for lots less than seven thousand two hundred (7,200) square feet.
B. Public Health Laws: All animal raising land uses shall comply with public health laws regarding proper care and maximum number of animals.
C. Structures: Each animal raising land use includes all structures necessary to maintain and care for such animals (e.g., barn, corral, stable, pens and coops).
Such structures shall comply with all development standards including those specified by the land use district and this section.
D. Distance From Human Habitation: All animals, other than cats, dogs, canaries, birds of the species Gallus gallus domesticus, or birds of the psittacine family, shall be maintained at least seventy feet (70'), measured in a straight line, from any structure or area used for human habitation or public assembly (e.g., parks, churches, etc.) on adjoining property and forty feet (40') for structures and area used for human habitat or public assembly that is located on site. The area of human habitation shall not include cabanas, patios (attached or detached), private garages or storage buildings.
E. Distance From Property Lines: Structures for housing such animals shall maintain a clearance of at least five feet (5') from interior side and rear property lines, and fifteen feet (15') from side street rights of way, excepting an alley or bridle path, unless they comply with subsection F of this section.
F. Animal Enclosure: Animals may be maintained by a fence at least five feet (5') high and made of either chain link, wood with horizontal members no less than six inches (6") apart, solid masonry or other appropriate solid screening and confining materials. Such a fence may be located on an interior side or rear lot line and fifteen feet (15') from a side street right of way.
G. Distance From Water Well: All animals shall be kept no closer than one hundred feet (100') from a domestic water well.
H. Conditional Use Permit: Accessory animal raising of densities greater than or of animal types different from those specified by this section shall be subject to a conditional use permit.
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I. Newborn Animal Exception: Offspring of animals maintained in accordance with applicable lands and regulations which are less than four (4) months old or which have not been weaned, whichever is longer, of any animals which are maintained in compliance with the provisions of this code and any other applicable laws, ordinances and regulations shall not be subject to the maximum density or number limitations established by this title. Offspring of equestrian animals which are less than three (3) years old, for those bred on the property, are permitted. Such animals shall not be included as part of the number of allowable animals.
J. Confined Animals: Animals which are normally maintained in aquariums, terrariums, vivariums, birdcages or similar devices each of which does not exceed fifty (50) cubic feet and where such devices are maintained within an enclosed building shall be allowed as an accessory animal raising use. The maximum number or density limitations for these animal types shall comply with public health regulations.
K. Types And Number Of Animals Allowed: Table 18.29.030(c)(1) of this section identifies the types and number of animals allowed as follows:
TABLE 18.29.030(c)(1)
Animal Type Minimum
Lot Area
Maximum Density
Or Number
a. Dogs/cats Less than 7,200
7,200 - 9,999
10,000 - 19,999
20,000+
2 per lot or unit
3 per lot or unit
4 per lot or unit
5 per lot or unit1
b. Chickens or similar fowl (hens
only) or rabbits and other small
animals.
To be eligible, minimum open yard
dimensions of ten feet (10’) by
twenty feet (20’) shall be required.
Less than 4,000
4,000 - 7,200
7,201 - 9,999
10,000 - 20,000
20,000+
None
3 per lot
4 per lot
5 per lot
1 per 2,000 square feet
(maximum of 9 per species per
lot)
Male fowl 1 acre Maximum of 9 per lot with no
more than 2 of any species
c. Sheep and/or goat (female) 7,200 - 9,999 1 per lot Sheep and/or goat (female) 10,000 1 per 5,000 square feet Sheep and/or goat (male) 20,000+ 1 per lot (cumulative total of sheep and goats is 9)
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d. Cattle, buffalo, horses and other
large animals
20,000 square feet
with 60 foot
frontage
1 per 10,000 square feet with a
maximum of 9 (cumulative
total cannot exceed 9)
Note: 1. Requires conditional use permit for a kennel. For the purposes of this zone a "kennel" is defined as 5 or more cats or dogs and supersedes the definition of kennel as described in section 18.08.350 of this title.
L. Prohibited Animals: No person shall offer for sale, give away, or bring into the R-R-A zone any lion, tiger, bear, wolf, cougar, or any other wild undomesticated animal as defined in section 6.16.010 of this code. All such animals may be impounded subject to the provisions of section 6.16.010 of this code.
Community Care Facility, licensed or unlicensed, for up to six (6) persons.
Employee housing for up to six (6) persons, as defined in chapter 18.08 of this title.
Home occupations, as defined in chapter 18.08 of this title, and subject to the provisions of chapter 18.160 of this title.
Single-family dwellings, not more than one dwelling for each lot and uses permitted in the A-2, agricultural district, provided the area of the lot is not less than that required in the A-2 district. (Ord. 2190, 1992)
Supportive and transitional housing for up to six (6) persons intended to serve the target population, as defined in chapter 18.08 of this title.”
Section 12. Redlands Municipal Code Section 18.32.025 for the Residential Estate (R- A) District, entitled “Accessory Uses,” is hereby amended to read as follows:
“Private residential recreation court, subject to approval of a permit in accordance with chapter 18.156 of this title.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.”
Section 13. Redlands Municipal Code Section 18.36.025 for the Residential Estate (R- E) District, entitled “Accessory Uses,” is hereby amended to read as follows:
“Private residential recreation court, subject to approval of a permit in accordance with chapter 18.156 of this title.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.”
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Section 14. Redlands Municipal Code Section 18.40.040 for the Suburban Residential (R-S) District, entitled “Accessory Uses,” is hereby amended to read as follows:
“Accessory uses in the R-S District include:
Accessory building, such as bathhouse, cabana and storage shed.
Garage or carport.
Guesthouse.
"Home occupation", as defined in chapter 18.08 of this title, and subject to the provisions of chapter 18.160 of this title.
Private greenhouse or horticultural collection incidental to the residential use of the premises.
Private residential sports and recreation court, subject to approval of a permit in accordance with chapter 18.156, article X of this title.
Private swimming pool.
The keeping of not more than three (3) adult dogs and three (3) adult cats, and their litters up to the age of ten (10) weeks.
Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of this title.”
Section 15. The single-family residential Specific Plans of the City of Redlands, or single-family residential distric t of adopted Specific Plans , are hereby amended to include the following provision in the applicable single-family residential district(s):
“Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with 18.29.030 of Chapter 18.29 of Title 18 (Zoning Regulations) of the Redlands Municipal Code.”
Section 16. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this resolution. The City Council hereby declares that it would have adopted this ordinance, each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sectio ns, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
Section 17. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect as provided by law.
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_________________________________
Mario Saucedo, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the 3 rd day of
February 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
Jeanne Donaldson, City Clerk
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RESOLUTION NO. 8747
A RESOLUTION OF THE CITY OF REDLANDS AMENDING RESIDENTIAL
SPECIFIC PLANS TO UPDATE THE LISTS OF PERMITTED AND
ACCESSORY LAND USES AND UPDATE DEVELOPMENT STANDARDS
PERTAINING TO THE RAISING OR KEEPING OF CHICKENS (HENS
ONLY) WITHIN SINGLE-FAMILY RESIDENTIAL DISTRICTS.
WHEREAS, the City has initiated Ordinance Text Amendment No. 371 and related Specific Plan Amendment(s) in accordance with Chapter 18.204 of the Redlands Municipal Code; and
WHEREAS, the City has authority under its police power to impose land use regulations and development standards for the protection of the public health, safety, and general welfare; and
WHEREAS, on December 9, 2025, the Planning Commission held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, Ordinance Text Amendment No. 371 and related Specific Plan Amendment(s); and
WHEREAS, on December 9, 2025, the Planning Commission recommended to the City Council that the proposed Specific Plan Amendment(s) be approved; and
WHEREAS, the proposed Specific Plan Amendment (s) is exempt from environmental review in accordance with Section 15061(b)(3) of the California Environmental Quality Act Guidelines; and
WHEREAS, in accordance with Government Code § 65854 and/or § 65090, on January 13, 2026, the City Clerk gave notice by publication in a newspaper of general circulation of the holding of a public hearing at which the proposed Resolution would be considered by City Council; and
WHEREAS, on February 3, 2026, the City Council held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, the proposed Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS RESOLVES AS FOLLOWS:
Section 1. Environmental Determination. The City Council has reviewed the matter and, based upon the facts and information contained in the staff report, administrative record, and written and oral testimony, hereby finds that this Specific Plan Amendment(s) is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines because: there is no possibility that the Specific Plan Amendment(s) may have a significant effect on the environment, as it would further ensure the proper maintenance and regulations for the keeping of chickens (hens only) as an ancillary land use to the primary residential land use(s) within the various single-family residential districts of specific plans within Redlands Regular Meeting of 02-03-2026
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the City; and Section 15378(b)(5) for organizational and administrative activities of governments that will not result in direct or indirect physical changes in the environment.
Section 2. The single- family residential districts of adopted Specific Plans within the City of Redlands are hereby amended to include the following accessory land use within each of their respective single-family residential district(s):
“Keeping of chickens (hens only), associated with a primary single-family dwelling unit, in accordance with Section 18.29.030 of Chapter 18.29 of Title 18 (Zoning Regulations) of the Redlands Municipal Code.”
The applicable specific plans are the following:
a. Specific Plan No. 43 (Neighborhoods 1, 2, 3, and 4); b. Specific Plan No. 47 (Section 4, sub-part (A)(2));
c. Specific Plan No. 55;
d. Specific Plan No. 56 (Section II, sub-part (A));
e. Specific Plan No. 59 (Section 4, sub-part (A)(2));
f. Specific Plan No. 60 (Section II, sub-part (B));
g. Specific Plan No. 61 (Section 3, sub-part (B));
h. Specific Plan No. 62 (Section 2, sub-part 2.2(B)).
Section 3. Specific Plan No. 23, subsection “B. Residential,” is hereby amended as follows:
“B. Residential
These regulations shall apply to property Identified as R (Residential) on the specific plan map, Property identified as R-PRD (Planned Residential Development} on the specific plan map shell comply with the development standards contained in the La Colina supplement to Specific Plan No. 23 attached here and mode a part of this plan. a. Uses Permitted
Single family residential and accessory uses as contained in the R-E Residential Estate Districts regulations.
b. Uses Permitted By Conditional Use Permit
Planned residential development in accordance with the provisions of Section 52.50 of Ordinance 1000.
c. Uses Prohibited
Commercial
Industrial
Administrative Professional
Raising of animals and poultry; except chickens (hens only) are permitted pursuant to
Section 18.29.030 of Title 18 (Zoning Regulations) of the Redlands Municipal Code.”
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Section 4. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this r esolution for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this resolution. The City Council hereby declares that it would have adopted this resolution, each section, subsection, subdivision, sentence, clause, phrase, or portion thereof , irrespective of the fact that any one or more sect ions, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
Section 5. Effective Date. This Resolution shall become effective upon adoption.
_________________________________
Mario Saucedo, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Resolution was duly adopted by the City Council at the regular meeting thereof, held on the 3 rd day of February, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
Jeanne Donaldson, City Cler k
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City Council Meeting L. 1.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the proposed project listing for the 2026-2027 Community Development Block Grant Program Year, and
authorization for submittal of the 2026-2027 Cooperating City Recommended Projects Form to the County of San Bernardino Community and Housing Division (Assistant City Manager Boatman) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to direct staff to prepare the 2026-2027 Community Development Block Grant Program Cooperating City of Recommended Projects Form and submit it to the County of San Bernardino Community Development and Housing Division.
RECOMMENDATION:
Staff recommends the City Council approve the following funding requests for the projects listed below based on an evaluation and analysis of all the applications submitted, received and deemed eligible for the 2026-2027 Community Development Block Grant (CDBG) Program Year, beginning on July 1, 2026:
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No. Provider Project/Program Amount
1 Sylvan Park Rehabilitation
Project Phase II
Restroom Replacement & ADA
Improvements
$
170,201
2 Family Service Association of
Redlands
Housing and Food Assistance $ 7,500
3 Boys & Girls Club of Greater
Redlands - Riverside
Family Strengthening $ 7,500
4 YMCA of the East Valley Legal Aid Services $ 7,500
5 Partners Against Violence Supportive Services for Victims of Violence
$ 7,500
DISCUSSION:
The County of San Bernardino (County) released the annual CDBG Notice of Funds Availability (NOFA) to the public on Friday, October 10, 2025, for the 2026–2027 CDBG Program Year that begins July 1, 2026. The NOFA solicited applications from eligible community based organizations (CBOs) as well as applications for other CDBG activities such as capital improvement projects (CIPs) for funding consideration by the City Council (Attachment A).
The estimated allocation for Redlands Fiscal Year (FY) 2026-2027 is $200,201, which represents a decrease of $111,146 from the prior year, which is based on a projected 10% reduction in program funding from the most current U.S.
Census statistics for poverty, overcrowded housing conditions and population estimates. Each year this allocation is an estimate subject to change dependent upon federal appropriations and the final allocation to the County's CDBG Participating Cities Program from the Department of Housing and Urban Development (HUD). The County limits the number of total allowable projects that each participating city can fund annually. Redlands annual CDBG allocation is limited to funding a maximum of nine (9) total projects with a maximum cap of 15% of the total allocation awarded to eligible CBO projects. For the FY 2026-2027 Program Year, staff is recommending one (1) CIP project and four (4) eligible CBO projects for a total of five (5) projects. (Attachment B) In response to this year’s NOFA, the County received a total of seven (7) applications for Redlands, of which five (5) are eligible CBOs and two (2) eligible City CIPs. The total funding requests for eligible applications was $402,500, of which $350,000 for the City CIPs and $52,500 for the CBOs. Total funding available for the CBO projects is capped at 15% of the total city allocation and cannot exceed $30,030. The County determines eligibility based on their consistency with CDBG National Objectives and the strategies and goals of the Consolidated Plan as well as a total review score. A list of all applications received with a brief description of the proposed CDBG project is attached to this report (Attachment C).
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Staff is recommending funding the City CIP for the Sylvan Park Restroom Replacement and ADA Improvements Project (Project) Phase II, which includes replacement of an existing restroom that is beyond its useful life, full ADA accessible amenities, and the ADA improved pathways throughout the park.
Recommending funding for this Project is $170,201, (Attachment C).
Further recommendations include funding four (4) of the five (5) eligible CBO projects. A comprehensive eligibility analysis was completed for all CBO applications received and ranked by the county. Four (4) of the CBO's have a history of providing valuable services to the residents of the City and are consistent with previous Council CDBG funding priorities, have demonstrated the ability to successfully meet project objectives and perform the administrative obligations of the CDBG program. One (1) CBO application for Girls on the Run was a new applicant and previously awarded in 2025–2026. However, due to funding constraints and consideration of the review score by the county, we are not recommending the project for this year.
While there is no minimum award for CBO projects, administration of a CDBG project, which is the responsibility of City staff, can be very time-intensive. For this reason, the City Council previously determined a minimum award of $7,500.
The City does not receive any portion of the CDBG award to administer the program, thereby making it a general fund expense. Staff is recommending four (4) awards in the amount of $7,500 each, which meets the minimum funding award threshold; their services are eligible, align with the funding priorities of the City Council as well as with the CDBG National Objectives. (Attachment C) The City's 2026-2027 final funding recommendations will be included in the 2026-2027 Annual Action Plan prepared by the County and presented to the County Board of Supervisors during a public hearing to be held on Tuesday, January 27, 2026. Once approved, the 2026-2027 Annual Action Plan will be submitted by the County to HUD prior to May 2026 deadline. Once the County's 2026-2027 Annual Action Plan is approved by HUD, the City will be notified of the award, at which time a staff report and resolution will be presented on a future City Council date for proposed acceptance of the grant award and approval of the resolution. The approved 2026-2027 CDBG Funding would then become available to awardees on July 1, 2026.
ALTERNATIVES:
The City Council may elect not to approve the funding recommendations and provide alternative funding recommendations within the funding thresholds described in this report. However, electing not to submit the 2026-2027 Cooperating City Recommended Projects Form to the County by the February 12, 2026, deadline may result in a loss of the CDBG funding for Fiscal Year 2026-2027 and could result in a reduction of or loss of funding in future years.
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STRATEGIC PLAN:
Not applicable.
SUBMITTED BY:
Christoper Boatman, Assistant City Manager
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Tricia Munoz, Management Analyst/Development Services Department
Fiscal Impact
Discussion:
There is no impact on the General Fund with approval of this item.
Attachments
Attachment A - NOFA
Attachment B - Funding Form
Attachment C - SB 2026-2027 CDBG Project List
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SAN BERNARDINO COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
NOTICE OF FUNDING AVAILABILITY (NOFA)
Program Year 2026–2027
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Table of Contents
• I. Introduction
• II. Eligible Applicant
• III. Eligible Activities
• IV . Ineligible Activities
• V. Anticipated Funding
• VI Non-Participating Metropolitan Cities
• VII. Application Process (Submittable)
• VIII. Timeline
• IX. Application Review & Evaluation Criteria
• X. Contract Requirements
• XI. Insurance Requirements
• XII. Post-Award Reporting & Monitoring
• XIII. Contact Information
• XIV. Federal Regulations and Executive Orders
Attachment A: Authorization to Submit Application Form
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I. Introduction
San Bernardino County’s Community Development and Housing Department (CDH) is pleased to release this Notice of Funding Availability (NOFA) for Program Year 2026– 2027 under the Community Development Block Grant (CDBG) program. This NOFA is guided by the County’s 2025–2030 Consolidated Plan, which outlines strategies for housing, infrastructure, public services, and community development investments. The Con Plan priorities include:
• Pr
eserving and expanding affordable housing opportunities • Reducing and preventing homelessness through coordinated services • Improving community facilities and infrastructure, particularly ADA accessibility and safety improvements
• Expanding access to public services for seniors, youth, and vulnerable populations
Appl
icants must demonstrate that projects directly advance the County’s identified 2025- 2030 Consolidated Plan priorities and benefit low- and moderate-income residents. The County is committed to equity, transparency, and accountability, and subrecipients are expected to deliver measurable results.
II. Eligible Applicants
Eligible applicants include participating cities (Adelanto, Barstow, Big Bear Lake, Colton, Grand Terrace, Highland, Loma Linda, Montclair, Needles, Redlands, Twentynine Palms, Yucaipa and the Town of Yucca Valley) in the Urban County program and qualified nonprofit organizations. Applicants must demonstrate organizational stability, financial capacity, and compliance with federal requirements including obtaining a Unique Entity Identifier (UEI) and maintaining active SAM.gov registration. Evidence of past program performance and capacity to manage federal funds will be reviewed.
Below are the types of eligible applicants:
• Nonprofit Organizations – 501(c)(3) entities with relevant service experience and community presence.
• Participating Cities – Jurisdictions within the County’s Urban County CDBG program.
• For-profit businesses that target economic development activities.
All applicants must:
• Be legally incorporated and financially stable.
• Be in good standing with the State of California.
• Possess a Unique Entity Identifier (UEI) issued through SAM.gov and maintain an active SAM registration.
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• Be compliant with federal reporting, audit standards, and County contract requirements.
III. Eligible Activities
Activities must meet at least one of the HUD national objectives listed below:
• Benefit low- and moderate-income individuals: At least 51% of beneficiaries must be low- or moderate-income, or the project must serve a designated low/moderate area.
• Prevent or eliminate slums and blight: Projects must address visible deterioration or health/safety hazards
• Address urgent community needs: The project must resolve an urgent threat to public health or safety.
Project must also support the priorities identified in the 2025-2030 Consolidated Plan.
Projects should demonstrate that they directly advance the County’s priorities and benefit low- and moderate-income residents. Eligible activities include, but are not limited to:
Eligible
Category/Priorities
Examples of Eligible
Projects
Beneficiaries Expected
Outcomes
Community
Infrastructure &
Facilities
Parks, sidewalks,
ADA ramps, lighting,
drainage,
community/senior
centers
Neighborhood
residents, seniors,
youth
Safer,
accessible
neighborhoods
Affordable Housing
Activities
Rehabilitation, energy
efficiency upgrades,
accessibility
modifications
Low/moderate-
income households
Expanded
housing
opportunities
Public Services
(15% cap)
Senior meals, youth
programs, literacy,
health services,
homeless outreach
Low/moderate-
income persons,
homeless
populations
Improved
quality of life
and stability
Economic
Development
Microenterprise
assistance, job
training, small
business support
Low/moderate-
income workers and
entrepreneurs
Job Creation
or Retention
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IV. Ineligible Activities
Below are examples of ineligible activities that cannot be supported with CDBG funds:
Category Examples
General Government Operations Salaries for routine functions, government office construction
Political Activities Lobbying, campaigning, partisan events Routine Operations/Maintenance Utilities, custodial services, standard facility repairs
New Housing Construction Construction of new single or multi-family housing
Income Payments Direct financial aid beyond 3-month
emergency assistance
V. Anticipated Funding
For the 2026-27 program year, the County expects to receive approximately $6.3 million in CDBG funding. The distribution of these funds is anticipated as follows:
• $2 mi
llion: Unincorporated areas (focusing on infrastructure, capital improvements, and Fair Housing programs). Applications for these projects will be solicited directly from County departments.
• $2.3 million: 13 participating cities (supporting public services and infrastructure improvements). Each city receives a portion of these funds; allocations are determined by a formula based on population, number of persons below the poverty level, and overcrowded housing units
a. For cities with allocations over $100,000 (Adelanto, Barstow, Colton, Highland, Montclair, Redlands, Twentynine Palms, Yucaipa, and the Town of Yucca Valley), public service projects are limited to 15% of the city’s allocation.
b. For smaller cities with allocations under $100,000 (Big Bear Lake, Grand Terrace, and Needles), the 15% cap does not apply; however, these cities may fund up to three total projects in any combination of public service and construction activities.
VI. Non-Participating Metropolitan Cities
Cities with populations over 50,000 that receive their own CDBG entitlements directly from HUD and do not participate in the County’s CDBG program include Apple Valley, Chino, Chino Hills, Fontana, Hesperia, Ontario, Rancho Cucamonga, Rialto, San Bernardino, Upland, and Victorville. If a project benefits residents of both a metropolitan city and the County's CDBG Program, an application may be submitted with matching funds proportional to the non-County participants.
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VII. Application Process (Submittable)
All applications must be submitted electronically through the County’s online platform, Submittable. Applicants will need to create a Submittable account at Log in | Submittable.
Key featu
res of Submittable include:
• Secure online submission
• Auto-save and return capability
• Built-in upload of budget, attachments, and certifications Steps for Application Submission:
• Step 1 – Account Registration: Applicants must register or log in to Submittable.
• Step 2 – Complete the Online Application: Fill in all required fields, including project narrative, budget, and compliance certifications. • Step 3 – Upload Required Attachments: Attachment A (Authorization to Submit Application Form), Articles of Incorporation, Bylaws, IRS 501(c)(3) letter (for nonprofits), audited financial statements, proof of insurance (if available), proof of site control (if applicable), proof of SAM.gov registration, and UEI. • Step 4 – Submit by Deadline: Applications must be submitted no later than 4:00 PM PST on November 14, 2025. Late or incomplete submissions will not be accepted.
• Step 5 – Confirmation & Tracking: Submittable will provide confirmation of submission and allow applicants to track application status.
Technical
Assistance: Applicants are strongly encouraged to begin their application process early. For assistance, contact:
• Community Development and Housing Department
San Bernardino County located at 560 E. Hospitality Lane, Suite 200, San Bernardino, CA 92415-0043 Phone: (909) 501-0600
or Email: [email protected].
• For technical questions regarding Submittable, Submittable provides customer service support through its online Help Center at Help for Applicants | Submittable Help Center.
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VIII. Timeline
• Application Cycle: October 10 – November 14, 2025
• CDH Review: November 14 – November 26, 2025
• City Review & Selection: December 1, 2025 – January 9, 2026 • Public Notice of 30-Day Comment Period: February 20, 2026 • Public Hearing: March 24, 2026
• Board of Supervisors Approval of Final Action Plan: April 21, 2026 IX. Application Review & Evaluation Criteria
The evaluation criteria have been developed to ensure that Community Development Block Grant (CDBG) funds are awarded in a fair, transparent, and federally compliant manner. Each factor reflects requirements established by HUD regulations, priorities outlined in the County’s Consolidated Plan, and best practices in grant administration.
Collectively, these criteria are intended to assess an applicant’s eligibility, organizational capacity, project readiness, and ability to deliver measurable community benefits. By applying these standards consistently, the County can ensure that CDBG resources are directed toward projects that are feasible, cost-effective, and have the greatest impact on low- and moderate-income residents.
All
applications will be reviewed to ensure eligibility and compliance with HUD requirements. Proposals will then be evaluated based on the following criteria:
Thresho
ld Criteria
Applications must:
• Demonstrate eligibility of the proposed activity under CDBG regulations. • Satisfy at least one HUD national objective.
• Align with the County’s Consolidated Plan priorities.
Evaluation Criteria
Eligible applications will then be evaluated according to the following factors:
• Organizational Experience and Capacity
a. Past performance administering CDBG or other federal/state grants. b. Experience with the proposed type of program.
c. Adequacy of staffing, financial systems, and internal controls. • Project Design and Readiness
a. Appropriateness and clarity of the proposed project approach. b. Evidence of project feasibility (e.g., site control, permits, environmental clearance).
c. Realistic implementation timeline demonstrating readiness to proceed. • Community Need and Impact
a. Demonstrated local need for the project.
b. Extent to which the project will benefit low- and moderate-income residents.
c. Anticipated measurable outcomes and long-term community impact.
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• Budget and Lever
aging of Resources
a. Reasonableness and cost-effectiveness of the proposed budget. b. Availability of matching funds or leveraged resources. c. Evidence of long-term financial sustainability.
• Partnerships and Collaboration
a. Strength and relevance of partnerships that enhance project delivery. b. Demonstrated collaboration with community stakeholders.
Character
istics of Strong Proposals:
Proposals that are most competitive will:
• Clearly identify measurable outcomes tied to HUD and County priorities. • Demonstrate both organizational and financial capacity. • Show evidence of readiness to proceed within the program year. • Leverage additional funding or partnerships to maximize community impact.
Attachment A
The Authorization to Submit Application Form must be completed, signed, and uploaded with the organization’s application in Submittable. Applications without this authorization will be considered incomplete.
X. Contract Requirements
Funded organizations must enter into a contract with either the County or the County’s CDBG participating cities. Contracts define scope, roles, reporting, and compliance requirements. Payment is on a reimbursement basis unless otherwise specified.
XI. Insurance Requirements
All applicants awarded CDBG funds, including participating cities and nonprofit organizations,
will be required to maintain insurance coverage in accordance with the County’s standard contract. The type and limits of insurance depend on the scope of services.
At a minimum, coverage generally includes:
• Wor
kers’ Compensation and Employer’s Liability: As required by the State of California.
• Commercial General Liability: Minimum $1,000,000 per occurrence / $2,000,000 aggregate.
• Automobile Liability: Minimum $1,000,000 per occurrence (increased to $2,000,000 if transporting clients).
• Umbrella/Excess Liability: An umbrella (excess) liability policy may be required to provide additional protection above the limits of general liability, automobile liability, and employer’s liability policies. This policy functions as backup Redlands Regular Meeting of 02-03-2026
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coverage, ensuring the County is adequately protected if a claim exceeds the limits of the primary policy.
• As Applicable: Professional Liability, Errors and Omissions, Directors and Officers, Environmental, Cyber Liability, or Abuse/Molestation coverage.
Appli
cants must provide Certificates of Insurance and required endorsements, naming the County as additional insured, before contract execution. Cities may satisfy these requirements through their existing coverage. The full insurance requirements will be included in the County’s standard contract.
XII. Post-Award Reporting & Monitoring
Upon notification of awards, the County will conduct a kick-off meeting in May 2026 to review contract requirements and provide training on claims processing. Award recipients will be required to:
• Submit monthly and/or quarterly reports as specified by the County. • Participate in monitoring activities, including desk reviews and on-site visits. • Comply with annual audit requirements.
• Implement corrective actions if deficiencies or non-compliance are identified.
Proj
ect Periods
• Public Service Activities: Limited to a 10-month operating period ending April 2027.
• Construction Activities: Must be fully funded and ready to proceed, with all work completed within 18 months, ending December 2028.
These ti
melines are necessary to ensure the County has sufficient time to review outcomes, close out projects, and submit required performance and financial reporting to HUD within federally mandated deadlines.
XIII. Federal Regulations and Executive Orders
All subrecipients awarded a Community Development Block Grant (CDBG) allocation must comply with applicable federal regulations, statutes, and executive orders that govern the use of U.S. Department of Housing and Urban Development (HUD) funds.
Compliance with these requirements is a condition of funding and will be monitored throughout the program year. These include, but are not limited to, the following:
• 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) Establishes the standards for financial management, procurement, and reporting for federal grant recipients.
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• 24 CFR Part 58 – Environmental Review Procedures
Requires recipients to evaluate the potential environmental impacts of CDBG- funded projects and ensure compliance with NEPA and related laws. • Executive Orders 11246, 13166, and 11063
o EO 11246: Prohibits discrimination in federal contracting. o EO 13166: Requires meaningful access to federally funded programs for persons with limited English proficiency.
o EO 11063: Prohibits discrimination in the sale, leasing, rental, or financing of federally assisted housing.
• Executive Order 13985 – Advancing Racial Equity and Support for Underserved Communities
Directs federal programs and recipients to identify and address barriers that prevent equitable access to funding and services.
• Executive Order 12898 – Federal Actions to Address Environmental Justice Ensures that low-income and minority populations do not bear disproportionate adverse environmental and health impacts.
• Davis-Bacon Act
Requires payment of locally prevailing wages on construction projects funded with federal dollars.
• Section 504 of the Rehabilitation Act of 1973
Prohibits discrimination on the basis of disability and requires accessibility in federally funded programs and facilities.
• Fair Housing Act (Title VIII of the Civil Rights Act of 1968) Prohibits housing discrimination on the basis of race, color, religion, sex, national origin, familial status, or disability.
• National Environmental Policy Act (NEPA)
Mandates review of the environmental effects of federally funded actions prior to decision-making.
• Lead-Based Paint Poisoning Prevention Act and related laws Requires recipients to follow lead-safe housing practices to protect residents from lead-based paint hazards.
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Attachment A
Authorization to Submit Application Form
This f
orm must be completed, signed, and uploaded with the organization’s application in Submittable. Applications without this authorization will be considered incomplete.
Organization Name:
Authorized Representative (Name & Title):
Application Preparer (if different):
Stat
ement of Authorization
By signing below, the undersigned affirms that:
The individual named above is duly authorized to submit an application for CDBG funding on behalf of the organization.
The organization’s governing body (Board of Directors, City Council, or equivalent) has approved this authorization.
All information provided in the application is true and correct to the best of the organization’s knowledge.
The organization agrees to comply with all requirements of the San Bernardino County CDBG Program and HUD regulations if awarded funding.
Signat
ure of Authorized Official
Signature:
Name/Title:
Date:
Signat
ure of Board Chair / City Manager / Equivalent (if applicable) Signature:
Name/Title:
Date:
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City (1): City Council Hearing Date (2):
$ 200,201 Public Service Limit (15%) (4): $ 30,030 Public Service
YIN
(8)
Applicant's Requested
Amount (9)
City's2025-2026
Recommended
Allocation Amount
(10)
Available
Unprogrammed
Funds to Commit
to Activity
(11)
Public Service
Amount
(12)
Activity
Total
(13)
N $ 250,000 $ 170,201 $ - $ - 170,201$ N $ 100,000 $ - $ - $ - -$ Y $ 10,000 $ 7,500 $ - $ 7,500 7,500$ Y $ 12,500 $ 7,500 $ - $ 7,500 7,500$ Y $ 10,000 $ - $ - $ - -$ Y $ 9,500 $ 7,500 $ - $ 7,500 7,500$ Y $ 10,500 $ 7,500 $ - $ 7,500 7,500$ $ - $ - $ - $ - -$ $ - $ - $ - $ - -$ $ - $ - $ - $ - -$ $ - $ - $ - $ - -$ Totals (14)
402,500$ 200,201.00$ $ - $ 30,000.00 200,201.00$ Public Service Calculation (15):
30,030$
Less Total Public Service
Activity Amount: $ 30,000.00 $ 30 -$
Signature Date (18)
The City agrees to enter into a "General Fund Guarantee" in order for the County to recommend activity funding.
ATTACHMENT "B"
52337349
52309696
52317353
52379225
52329541
Family Service Association of Redlands - Housing & Food Assistance Boys and Girls Club - Family Strengthening
Girls on the Run - Youth Services
Partners Against Violence Victims of Violence Supportive Services YMCA of the East Valley - Legal Serivces
COUNTY OF SAN BERNARDINO
Community Development and Housing Department
2026-2027 Community Development Block Grant (CDBG) Program Cooperating City Recommended Projects Form
Sumbission ID#
52339853
City's 2025-2026 Allocation (3):
Redlands Tuesday, February 3, 2026
Sylvan Park Restroom Replacement and ADA Improvments Phase II Gloria Flores Senior Center Backup Generator
Project Title
(* indicates project requires a "General Fund Guarantee") (7)
52337124
Remaining Balance of Unprogrammed Funds (16):
Public Service Limit:
Authorized City Representative (17):
General Fund Guarantee Certification (19)
For Third-Party capital improvement activities, the City understands that reimbursements received from the County for which no measurable outcome is achieved may subsequently be required to be repaid by the City (using non-federal funds) to County. Measurable outcomes are defined as providing benefits to low- to moderate-income individuals, families, organizations, and communities and are derived from the project or program.
Amount Available to Program to Public
Service Activities:
YES
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San Bernardino County
Department of Community Development and Housing
2026-2027 CDBG Project Proposals
New/
Continuing City Applicant Submission ID Project Title Short Activity Description Total
Review
Score
Amount
Requested
Eligible?
Yes/No
Cont Redlands
Kyra Stewart, Executive Director
Family Service Association of Redlands
612 Lawton Street,
Redlands, CA 92374
[email protected]
1-909-793-7324
52309696
Redlands: Housing and
Food Program – FSA of
Redlands
The Family Service Association of Redlands Housing and Food Program provides coordinated housing stabilization assistance and emergency food support to low- and moderate-income households in the City of Redlands. Services include individualized case management, emergency rental and move-in assistance, motel vouchers for households experiencing homelessness, and distribution of surplus food boxes providing up to seven days of groceries for a family of four. The program prioritizes families with children, seniors, persons with disabilities, and individuals facing temporary financial crises and housing instability. Services are delivered on an as-needed basis throughout the program year. During the program period, the activity is expected to serve approximately 120 unduplicated individuals. 98 10,000$ Yes
Cont Redlands
Cassandra Black, Assoc Dir. Operations
Partners Against Violence, Inc.
444 North Arrowhead Ave, Suite 101,
San Bernardino, CA 92401
[email protected]
1-909-885-8884
52379225
Redlands: Supportive
Services for Victims of
Violence - Partners Against
Violence
The Redlands Supportive Services for Victims of Violence program provides trauma-informed crisis intervention, advocacy, and supportive services to low- and moderate-income individuals who are victims of sexual assault residing in the City of Redlands. Services include 24-hour crisis response and hospital accompaniment, safety planning and crisis counseling, court and legal advocacy, case management, and referrals to housing, medical, and counseling resources. Services are provided on an ongoing, as-needed basis throughout the program year and are designed to promote safety, stability, and recovery for survivors. During the program period, the activity is expected to serve approximately 125 unduplicated individuals.
97 9,500$ Yes
Cont Redlands
Sara Pugh, Legal Aid Director
YMCA OF THE EAST VALLEY
500 E. Citrus Ave.,
Redlands, CA 92373
[email protected]
1-909-798-9622
52329541 Redlands: Legal Services -
YMCA of the East Valley
The YMCA of the East Valley Legal Aid Program provides low- and moderate-income individuals and households with access to legal information, consultation, and document preparation services to help resolve civil legal matters and promote stability. Services include assistance with family law, housing and landlord-tenant issues, child support, guardianship, conservatorship, and other civil matters, delivered through in-person, phone, and virtual consultations. The program is designed to support individuals who do not qualify for federally funded legal services and cannot afford private legal representation. CDBG funds will support staff wages necessary to operate the program. During the program period, the activity is expected to serve approximately 550 unduplicated individuals, representing an estimated 1,200 units of service.
95 10,500$ Yes
Cont Redlands
Michael Wells, CEO
Boys & Girls Clubs of Greater Redlands-
Riverside
1251 Clay St.,
Redlands, CA 92374
[email protected]
1-909-798-4599
52337349
Redlands: Family
Strengthening Program -
Boys and Girls Club
The Family Strengthening: Fueling Hope, Building Futures program provides weekly food assistance to low- and moderate-income families residing in the City of Redlands. The program distributes nutritious grocery bags containing fresh produce, proteins, and pantry staples through regularly scheduled weekly distributions at the Dennis Hansberger Clubhouse, helping households reduce food insecurity and stretch limited budgets. CDBG funds will support food purchases, pantry supplies, and a portion of staff coordination costs necessary to operate the program year-round. During the program period, the activity is expected to serve approximately 600 unduplicated individuals, representing an estimated 8,500 grocery distributions.
91 12,500$ Yes
New Redlands
Charles M. Duggan, Jr., City Manager
City of Redlands
35 Cajon Street, Suite 20
Redlands, CA 92373
[email protected]
1-909-798-7510
52337124
Redlands: Gloria Flores
Senior Center Backup
Generator
The Gloria Flores Senior Center Backup Generator project will install a permanent backup power generator at the City-owned Gloria Flores Senior Center in the City of Redlands to ensure uninterrupted operation during power outages, extreme heat events, and emergency situations. The generator will support critical building systems, including HVAC, refrigeration, lighting, and communication equipment, allowing the facility to continue operating as a designated cooling center and emergency shelter for vulnerable senior residents. This public facility improvement will enhance health and safety for seniors who rely on the center for meals, wellness programs, and emergency services. Upon completion, the project is expected to benefit approximately 27,000 senior residents served by the facility annually. 86 100,000$ Yes
Cont Redlands
Charles M. Duggan, Jr., City Manager
City of Redlands
35 Cajon Street, Suite 20
Redlands, CA 92373
[email protected]
1-909-798-7510
52339853
Redlands: Sylvan Park
Restroom Replacement and
ADA Improvement Project,
Phase II
The Sylvan Park ADA-Compliant Pathway Project will expand and enhance accessibility improvements at Sylvan Park in the City of Redlands to remove physical barriers and improve access for persons with disabilities. The project includes construction of additional ADA-compliant pedestrian pathways connecting restrooms, picnic areas, playgrounds, and event spaces, as well as expansion of ADA- accessible restroom capacity. These improvements will create safe, continuous, and accessible routes throughout one of the City’s most heavily used public parks. Upon completion, the project is expected to benefit approximately 27,000 annual park users, including seniors, persons with disabilities, and residents from surrounding low- and moderate-income areas.
81 250,000$ Yes
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San Bernardino County
Department of Community Development and Housing
2026-2027 CDBG Project Proposals
New/
Continuing City Applicant Submission ID Project Title Short Activity Description Total
Review
Score
Amount
Requested
Eligible?
Yes/No
Cont Redlands
Molly Widdicombe, Council Director
Girls on the Run Riverside,
dba Girls on the Run Inland Empire
7231 Boulder Ave PMB 540,
Highland, CA 92346
[email protected]
1-951-394-3141
52317353 Redlands: Girls on the Run
The Girls on the Run program provides structured physical activity and social-emotional learning services to low- and moderate-income girls in grades 3–8 residing in the City of Redlands. Through an evidence- based, curriculum-driven after-school model, participants engage in running-based activities combined with lessons focused on confidence building, healthy decision-making, teamwork, and emotional resilience. The program concludes with a community impact project and a non-competitive 5K event that reinforces goal-setting and personal achievement. Services are delivered during fall and spring program seasons at local elementary and middle school sites. During the program period, the activity is expected to serve approximately 40 unduplicated individuals.
80 10,000$ Yes
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City Council Meeting L. 2.
DATE: 02/03/2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of rejection of the lowest bid, approval of a Public Works Contract with Alcorn Fence Company for guardrail
installations at Garden Street and Redlands Boulevard, for an amount not to exceed $293,195.95, and determine that the project is exempt from environmental review pursuant to Section 15301 of the State’s guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move that the City Council determine that the project is categorically exempt from environmental review in accordance with Section 15301 of the State's guidelines implementing the California Environmental Quality Act; and
1. I move to reject the bid from R&J Construction in the amount of $290,575.25; and
2. I move to approve a Public Works Contract with Alcorn Fence Company for an amount not to exceed $293,195.95.
3. RECOMMENDATION:
Staff recommends that the City Council reject the bid from R&J Construction in the amount of $290,575.25 as non-responsive and approve a Public Works Agreement with Alcorn Fence Company for the installation of guardrails at Garden Street and Redlands Boulevard in an amount not to exceed $293,195.95.
Staff further recommends that City Council determine that the project is categorically exempt from environmental review in accordance with Section 15301 of the State's guidelines implementing the California Environmental Quality Act.
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DISCUSSION:
The City of Redlands Streets Division oversees approximately 314 lane miles of City streets. Public safety on the City's roadways is a paramount priority, particularly in areas where streets immediately abut storm drain channels and dangerous road shoulder conditions. While many of these areas are currently protected by guardrail systems, staff has identified locations where upgrades or improvements are recommended to enhance roadway safety and align with current federal safety guidelines. The two locations identified for this project are:
Garden Street at Hilton Avenue
Redlands Boulevard between Ford Street and Palm Avenue
Staff followed the City's procurement protocol by preparing a Request for Bids (RFB) for Guardrail Installations at Garden Street and Redlands Boulevard. On September 30, 2025, the City received and opened five bids. Staff evaluated the bids for conformance with the City's purchasing ordinance, and verified the total price as shown in the table below.
Staff recommends that the City Council reject the bid from R&J Construction in the amount of $290,575.25 as non-responsive as the vendor did not have the required five years of previous experience. Following the bid opening, a bid protest was submitted on behalf of Alcorn Fence Company, Inc., on October 2, 2025. Staff analyzed the bid protest and found a basis for rejection of the lowest bidder as non-responsive.
BIDDER TOTAL BASE
BID AMOUNT
TOTAL
ALTERNATE
BID A
TOTAL BID
AMOUNT
R&J Construction* $214,539.00 $76,036.25 $290,575.25
Alcorn Fence
Company
$208,283.20 $84,912.75 $293,195.95
Oaktree
Engraving and
Monuments
$232,889.00 $101,927.34 $334,816.34
J&A Engineering
Corp.
$260,680.00 $99,440.00 $360,120.00
Metrocell
Construction Inc
$281,684.00 $102,375.00 $384,059.00
*Contractor did not meet the (5) year minimum requirement being in business.
Staff evaluated each bid and identified Alcorn Fence Company as the lowest responsive and responsible bid. Accordingly, staff is recommending that City Council approve a Public Works Agreement with Alcorn Fence Company for the Redlands Regular Meeting of 02-03-2026
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installation of guardrails at Garden Street and Redlands Boulevard in an amount not to exceed $293,195.95.
This project is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act (CEQA), as it involves repair and maintenance of existing facilities.
ALTERNATIVES:
The City Council may elect not to award the agreement to Alcorn Fence Company, and provide alternative direction to staff.
STRATEGIC PLAN:
Supports Strategic Plan Priority B - Public Health and Safety SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Jocelynn Butters, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2025-26
Amount: $293,195.95
Budgeted Y/N: Yes
Account No.: 101304
Discussion:
Sufficient funding for the agreement is included in the Street Division (101304) budget for Fiscal Year 2025-26 as approved by City Council.
Attachments
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Public Works Contract
Bid Analysis
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PUBLIC WORK CONSTRUCTION CONTRACT
This Public Work Construction contract (“Contract”) is made and entered into this 3rd day of February, 2026, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the State of California (hereinafter “City”), and Alcorn Fence Company (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
In consideration of the mutual promises contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: installation of new guardrails at Garden Street and Redlands Boulevard, complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s Facilities and Community Service Department (the “Work”).
2. CONTRACT SUM: City shall pay Contractor the sum of Two Hundred Ninety -Three Thousand One Hundred Ninety -Five Dollars and Ninety- Five Cents ($293,195.95) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.
3. TIME FOR COMPLETION: The Work shall be completed within (90) calendar days from and after the date of City’s issuance of a Notice to Proceed to Contractor.
4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of Five Hundred dollars ($500) for each consecutive calendar day in excess of the specified time for completion of the Work. Execution of this Contract shall constitute agreement by City and Contractor that Five Hundred dollars ($500) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.
5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).
6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.
7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of Three Hundred Seventy-Five Thousand dollars ($375,000) or less shall be made by Contractor and processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Redlands Regular Meeting of 02-03-2026
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Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.
8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.
9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.
10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.
11. SEVERABILITY: Any provision or part of the Contract D ocuments held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor.
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IN WITNESS WHEREOF, the P arties hereto have executed this Contract the day and year first written above.
CITY OF REDLANDS
(SEAL)
By:____________________________________
Mario Saucedo, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
(SEAL)
Alcorn Fence Company
Name of Contractor
By:_______________________________________
Signature of Authorized Agent
Gustavo A. Madrigal
Title
__________________________________________
Signature of Authorized Agent (if necessary)
__________________________________________
Title
__________________________________________
Contractor's License No.
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WORKER'S COMPENSATION INSURANCE CERTIFICATION
Description of Contract: City of Redlands
Facilities and Community Services Department
FCS09302025
Guardrail Installation
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to self - insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self -insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
Dated this 3
rd day of February, 2026.
Matich Corporation______________________
Name of Contractor
By:___________________________
(Signature of Authorized Agent)
By:___________________________
President (Official Title)
(SEAL)
(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.) Redlands Regular Meeting of 02-03-2026
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FAITHFUL PERFORMANCE BOND
Whereas, the City of Redlands (“City”), State of California, and Alcorn Fence Company (hereinafter designated as "Principal") have entered into an agreement dated February 3 rd, 2026 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as FCS09302025, G uardrail installment on Garden Street and Redlands Boulevard and is hereby referred to and made a part hereof; and
Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and, Alcorn Fence Company, as Surety, are held and firmly bound unto the City in the penal sum of Two Hundred Ninety-Three Thousand One Hundred Ninety- Five Dollars and Ninety- Five Cents ($293,195.95) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one -year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included in the judgment rendered.
As a condition precedent to the satisfactory completion of the Work , the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.
Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:
1. Complete the Work in accordance with its terms and conditions; or
2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall Redlands Regular Meeting of 02-03-2026
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mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.
Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.
No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.
The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.
No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.
The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.
In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on February 3, 2026.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_______________________________
____
______________________________________
____
(Seal and Notarial Acknowledgment of
Surety)
Telephone ( )___________________________
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LABOR AND MATERIAL BOND
Whereas, the City Council of the City of Redlands, State of California, and Alcorn Fence Company (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated February 3rd, 2026, and identified as Guardrail Installment at Garden Street and Redlands Boulevard is hereby referred to and made a part hereof; and
Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.
Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of Two Hundred Ninety- Three Thousand One Hundred Ninety- Five and Ninety-Five Cents ($293,195.95) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.
The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.
In witness whereof, this instrument has been duly executed by the Principal and surety above named, on February 3, 2026.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_____________________________
(Seal and Notarial Acknowledgement of
Surety)
____________________________________
Telephone: ( )___________________
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PROJECT NO. FCS09302025 BID DATE: 30-Sep-2025
GUARDRAIL INSTALLATION: REDLANDS BLVD. & GARDENT ST. EST. START DATE: 10-Nov-2025 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Mobilization 1 LS $48,500.00 $48,500.00 $10,000.00 $10,000.00 $15,921.00 $15,921.00 2 Supply and Installation of Midwest Guardrail System
as per Details Sheet and Standards (Drill and install
the posts in soil)
2,996 LF $52.75 $158,039.00 $51.45 $154,144.20 $161,190.00 3 Temporary traffic control measures 1 LS $8,000.00 $8,000.00 $44,139.00 $44,139.00 $55,778.00 $55,778.00 Total Base Bid $208,283.20 $232,889.00
Grey Box no value inputed
Unit Price Item Price Unit Price Item Price Unit Price Item Price 4 Supply and Installation of Midwest Guardrail System
as per Details Sheet and Standards (Drill and install
the posts in soil)
1,195 LF $52.75 $63,036.25 $51.45 $61,482.75 $54.90 $65,605.50 5 Removal and replace of existing Guardrail System on
Garden St. 32 LF $156.25 $5,000.00 $218.75 $7,000.00 $263.52 $8,432.64 6 Temporary traffic control measures 1 LS $8,000.00 $8,000.00 $16,430.00 $16,430.00 $27,889.20 $27,889.20 Total Alternate Bid "A" $84,912.75 $101,927.34
Total Bid Amount $293,195.95 $334,816.34
License Status
Sub's License Status
Bid Bond Company
Submitted Entire Bid Package
Submitted Sub's Qualification Statement
DIR Status
Error in Bid
$290,575.25
Item
No. Alternate Bid "A" Quantity Unit
$76,036.25
$214,539.00
CITY OF REDLANDS
FACILITIES AND COMMUNITY SERVICES DEPARTMENT
BID ANALYSIS
Item
No. Base Bid Quantity Unit R &J Construction LLC Alcorn Fence Company Oaktree Engraving and Monuments
Active
No
Note: Contractor does not
meet five (5) year minimum
requirement in business
Active
N/A
Traverlers Casualty and Surety Company of America
Yes
N/A
Active
No
Active
N/A
Old Republic Surety Company
Yes
N/A
Active
No
Active
N/A
Not Provided
Yes
N/A