Redlands City Council
May 5, 2026

** Revised **

CITY OF REDLANDS

CITY COUNCIL

A G E N D A
May 5, 2026

MARIO SAUCEDO
Mayor
District 3

MARC SHAW
Mayor Pro Tempore
District 4

PAUL BARICH
Council Member
District 5

EDDIE TEJEDA
Council Member
District 2

DENISE DAVIS
Council Member
District 1

JEANNE DONALDSON
City Clerk

PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.

City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California

A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

Tuesday, May 5, 2026
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Enter the Meeting ID 896 2789 8341
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In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the Mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that time. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

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PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 PM
A. Call City Council Meeting to Order
B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.) C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Abich Garcia)
Two Cases:
a. Holzer v. City of Redlands, et al., San Bernardino Superior Court, Case No. CIVSB2322787 b. Wagner Zemming Christensen, LLP v. City of Redlands, San Bernardino Superior Court, Case No.

CIVSB2529490
D. Reconvene City Council Meeting at 6:00 p.m.

E. Invocation by Council Member Tejeda - Pledge of Allegiance by Lugonia Elementary (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.) G. Presentations

1. Redlands Pet Adoption
(Redlands Animal Services)

2. Presentation of Certificate of Recognition to Redlands High School student Jiarui Li for receiving a $50,000 scholarship from Southern California Edison
(Mayor Saucedo)

3. Presentation of the Asian American Pacific Islander Heritage Month Proclamation to Sabre Foster and Kevin Suzuki with the Redlands Japanese Cultural Center (Mayor Saucedo)

4. Presentation of the National Day of Prayer Proclamation presented to Kawa Shwaish, President, Redlands Area Interfaith Council
(Mayor Saucedo)
H. Public Comment - City Council
I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve minutes of the regular meeting of April 21, 2026 (City Clerk Donaldson)

2. Authorize issuance of a proclamation declaring May 7, 2026, as National Day of Prayer in the City of Redlands
(Mayor Saucedo)

3. Authorize issuance of a proclamation declaring the month of May 2026, as Asian American Pacific Islander Heritage Month
(Mayor Saucedo)

4. Approve Side Letter between the City of Redlands and the Redlands Association of Department Directors (Assistant City Manager McConnell)

5. Adopt Resolution No. 8776, Rescinding Resolution No. 8105 and Establishing Updated Terms for Portalto-Portal Compensation for Fire Department Personnel (Fire Chief Sessler)

6. Approve a Sole Source Three-Year Agreement with Fifth Asset Inc., dba Debtbook, for the provision of Debt Management Software and Lease/Subscription Management Software in the amount of $52,500 (Management Services/Finance Director Garcia)

7. Reject all bids for the Redlands Wastewater Treatment Plant Upgrades - Phase 2, Project No. 521006, and direct staff to solicit new bids for the project
(Municipal Utilities and Engineering Director Heredia)

8. Approve a Purchase Order Modification in the amount of $87,000 with Flock Group, Inc. for the remainder of the fiscal year
(Police Chief Tolber)

9. Approve a Memorandum of Agreement (MOA) with the Los Angeles Police Department for Internet Crimes Against Children (ICAC) Unit and authorize the Chief of Police to sign the agreement (Police Chief Tolber)

10. Adopt Resolution No. 8759 Authorizing the City Manager or Designee to Apply for and Accept Caltrans Airport Improvement Program (AIP) Matching Grant Funds
(Facilities and Community Services Director Crocker)

11. Adopt Resolution No. 8769 initiating proceedings to continue levying assessments, appointing an assessment engineer, and ordering the preparation of the Engineer's Reports for Street Lighting District No. 1 and Landscape Maintenance District No. 1, rescind Resolution No. 8651, and determine that adoption of the resolution is exempt from environmental review pursuant to the general rule of the California Environmental Quality Act (CEQA) guidelines
(Facilities and Community Services Director Crocker)

12. Approve the request of an in-kind support in the amount of $11,448.00 related to the Annual Redlands Festival of Arts event hosted by Redlands Art Festival Association, Inc., on Saturday, May 23 and Sunday, May 24, 2026; approve temporary street closures of South 4th Street and Eureka Street; authorize sale and consumption of alcoholic beverages at the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act
(Facilities and Community Services Director Crocker)

13. Approve the request of an in-kind support in the amount of $54,212.28 related to the Summer Music Festival hosted by Redlands Bowl Performing Arts (RBPA), beginning June 19, 2026, and continuing through August 14, 2026; approve temporary street closures of Eureka Street and Grant Street; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the state's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)

14. Approve the request of an in-kind support in the amount of $10,854 for the street closures related to the Jagannath Rath Yatra (Summer Float Festival) event held on Saturday, July 25, 2026, hosted by Shri Darshan, and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the state's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
J. Communications

1. Consideration of a Letter of Support for San Bernardino County’s Active Transportation Program Application for Safe Routes to School Improvements Serving Redlands East Valley High School (Mayor Saucedo)

2. City of Redlands Food Security Task Force Update and Provide Direction to Staff (Assistant City Manager Boatman)

3. Consideration of the recommendation for appointment of one (1) representative to the San Bernardino Regional Housing Trust Board
(Development Services/Assistant City Manager Boatman)
K. New Business

1. Consideration of the First Amendment to the Encampment Resolution Funding (ERF-2) Agreement with the California Interagency Council on Homelessness (Cal ICH) and Approval of Amendments to Subrecipient Agreements (Assistant City Manager Boatman)

2. Consideration of Approval of Citywide Annual Purchase Orders for miscellaneous supplies with Fastenal, Home Depot, Lowe's and Office Depot for Fiscal Year 2026-2027, in an amount not to exceed $1,080,000 (Management Services/Finance Director Garcia)
L. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)

1. Individual Council Member Report on Activities for April 2026 from Mayor Pro Tem Shaw (City Clerk Donaldson)
M. Adjournment
If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council Regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City's Website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. The following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday, and Monday. Meetings are also streamed live and archived for later viewing on demand on the City's website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org Date Posted: April 30, 2026
City Council AGENDA ITEM NO. I1.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve minutes of the regular meeting of April 21, 2026 (City Clerk Donaldson) MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve the regular meeting minutes of April 21, 2026.

Attachments
City Council-04-21-2026-minutesDraft.pdf

MINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on Tuesday, April 21, 2026 at 5:00 P.M.

Present: Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tempore
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member (Remote Participation)
Staff:

Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Janice McConnell, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Sean Reilly, Development Services Director; Monica Heredia, Municipal Utilities and Engineering Director
A. Call City Council Meeting to Order
Mayor Saucedo called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.

B. Public Comment
Game Changers Leadership Institute - Kevin Anthony encouraged the Council to support programs like Game Changers Leadership Institute, which helps young people, ages 16 through 24, build leadership skills. The organization is deeply committed to developing the next generation of young leaders use their talents and skills to impact change in their community.

C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)

2. Conference with real property negotiators - Government Code §54956.8 D. Reconvene City Council Meeting at 6:00 p.m.

The meeting reconvened at 6:00 P.M. Council Member Davis announced that she would participate remotely as she was traveling on behalf of UC Riverside, on official business and was unable to attend the meeting in person.

E. Invocation by Council Member Barich - Pledge of Allegiance F. Closed Session Report
City Attorney Garcia announced that no reportable action was taken during the closed session, and she noted that Council Member Davis was absent from closed session.

G. Presentations

1. Presentation of the Arbor Day Proclamation to Erik Reeves, FCS Field Services Superintendent Mayor Saucedo presented the Proclamation to Erik Reeves, declaring April 24, 2026 as Arbor Day, and he encouraged residents to protect our trees and woodlands for future generations.

2. Presentation of the National Library Week Proclamation presented to Don McCue, Library Director, Dr. Rosa Gomez, Library Vice President, Les Kong, President Friends of the Library, Diane Shimota, Adult Literacy Coordinator, Ciara Lightner, Library Specialist, and Kristina Naftzger, Librarian Mayor Saucedo proudly presented the Proclamation declaring the week of April 19-25, 2026, as National Library Week, and he encouraged residents to visit A.K. Smiley Public Library and celebrate the adventures and opportunities the library unlocks every day.

H. Public Comment - City Council
Teamster Negotiations - Teamster's Business Agent Andrew Coleman was pleased to report that negotiations with the City have noticeably improved in tone and professionalism, but he pointed out there is still important work ahead. He said City employees are paid, on average, 12% below market. Andrew Guerrero, of Teamsters 1932, highlighted the dedication with which employees serve the City and he encouraged the Council to approve a fair and equitable contract for the Teamsters.

James Estrada, Teamster's Chief Steward, acknowledged several City divisions which are represented with Teamster members. He voiced concerns regarding the rate of employee turnover and urged the Council to honor the data from the Compensation and Classification Study and approach the bargaining table in good faith.

Various Musings - Dennis Bell complained about the parking, or lack thereof, during the Redlands Bicycle Classic. He suggested the contract for the new Police Station should have been accomplished 20 years ago, attributing the delay to failed leadership and misguided priorities. He congratulated Chris Boatman on his new appointment as City Manager of Beaumont, noting that while it was a loss for Redlands, it was a gain for Beaumont.

One Concert One Cause - Rosselia Leonardi invited everyone to support and attend a benefit concert for Kleefstra syndrome, a genetic cause of autism. The event will feature the Kalama Brothers and is scheduled for May 22 at the University of Redlands Memorial Chapel.

Clay Street Traffic & QoL Concerns - Roberta Lehfeldt again pressed the City to address the ongoing traffic and safety concerns on Clay Street. She complained that the employees of the Boys and Girls Club are continuing to severely impact the neighborhood, overtaking residential parking spaces, and causing noise and lighting disturbances.

Big Thank You - Redlands Chamber of Commerce Executive Director Evan Sanford offered heartfelt congratulations to Chris Boatman on his new appointment as City Manager of Beaumont and expressed deep gratitude for his many years of dedicated service to Redlands.

Downtown Public Safety - Bea Hamilton described how walking alone from the downtown area to the four-story parking structure at night can be a frightening experience. The area is dark with limited lighting and no security presence, adding the City should consider a shuttle service.

AI Safety Protocols - Sara Aragon spoke of the critical need for AI safety training in the educational system.

Game Changers Leadership Institute - Ray encouraged the Council to support programs like Game Changers Leadership Institute, which helps young people, ages 16 through 24, build leadership skills. He was looking forward to the networking opportunities available through the program.

I. Consent Calendar

1. Approval of minutes of the regular meeting of April 7, 2026 On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council approved, by roll call vote, the minutes of the regular meeting of April 7, 2026.

Vote: 5 - 0 Passed

2. Authorize issuance of a proclamation declaring April 24, 2026, as Arbor Day in the City of Redlands On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council approved, by roll call vote, the issuance of the Proclamation declaring April 24, 2026 as Arbor Day.

Vote: 5 - 0 Passed

3. Authorize issuance of a proclamation declaring the week of April 19-25, 2026, as National Library Week On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council approved, by roll call vote, the Proclamation declaring April 19-25, 2026, as National Library Week.

Vote: 5 - 0 Passed

4. Approve recommendations for appointments to the Human Relations Commission On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council appointed, by roll call vote, Vanessa Annaguey Aranda to serve a four-year term on the Human Relations Commission for District 3 ending April 21, 2030; appointed Louisa Amis to serve a four-year term on the Human Relations Commission for District 4 ending April 21, 2030; and appointed Erin Stepien to serve a four-year term on the Human Relations Commission for District 5 ending April 21, 2030.

Vote: 5 - 0 Passed

5. Approve recommendations for appointments to the Citrus Preservation Commission On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council appointed, by roll call vote, Donald Craw, Zachariah Smith, and Stuart Miller to each serve a four-year term on the Citrus Preservation Commission ending April 16, 2030.

Vote: 5 - 0 Passed

6. Adopt Resolution No. 8774 for a new water service connection to the City of Redlands water distribution system at 2789 Mill Creek Road (APN: 0302-152-06-0000) in the unincorporated community of Mentone and adopt Resolution No. 8775 relating to Pre-Annexation Agreement No. 26-01
On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council adopted, by roll call vote, Resolution No. 8774 for a new connection to the City of Redlands water distribution system at 2789 Mill Creek Road in the unincorporated community of Mentone, Outside Service Case (OSC) No. 26-01, and determined that the adoption of Resolution No. 8774 is exempt from environmental review pursuant to Sections 15303(a) and 15319(b) of CEQA guidelines; and adopted Resolution No. 8775, approving Pre-Annexation No. 26-01 for the provision of water service to a 0.25 acre parcel located at 2789 Mill Creek Road in the unincorporated community of Mentone, and determined that adoption of Resolution No. 8775 is exempt from environmental review pursuant to Sections 15319 and 15303 of CEQA guidelines.

Vote: 5 - 0 Passed

7. Receive and file the 2025 Annual Progress Reports for the General Plan and the 2021-2029 Housing Element On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council agreed, by roll call vote, to receive and file the 2025 Annual Progress Reports for the General Plan and the 2021-2029 Housing Element.

Vote: 5 - 0 Passed

8. Adopt Resolution No. 8777 Approving the City of Redlands’ Participation in the National Opioids Six Remnant Defendants Settlement; Authorizing the City to Receive Direct Settlement Proceeds; and Authorizing the City Manager to Execute All Related Settlement Documents
On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council approved, by roll call vote, Resolution No. 8777 authorizing the City Manager, or his designee, to execute all documents necessary to implement the City of Redlands' participation in the new National Opioids Six Remnant Defendants Settlement.

Vote: 5 - 0 Passed

9. Approve the First Amendment to the Agreement with Alliant Insurance Services, Inc. as Broker of Record for Property and Casualty Insurance Services to extend the term for one additional year and increase the total compensation to an amount not to exceed to $133,514
On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council approved, by roll call vote, the First Amendment to the Agreement with Alliant Specialty Insurance Services, Inc. as Broker of Record for property and casualty insurance services to extend the term of the agreement for one additional year and increase the total compensation to an amount not-to-exceed to $133,514.

Vote: 5 - 0 Passed

10. Adopt Resolution No. 8779 Temporarily Suspending Enforcement of Redlands Municipal Code Sections 5.04.390 and

5.04.420 for the Limited Purpose of Aligning Certain Business License Renewals with a Calendar-Year Renewal Cycle On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council approved, by roll call vote, Resolution No. 8779 temporarily suspending enforcement of Sections 5.04.390 and 5.04.420 of the Redlands Municipal Code to allow a one-time proration of business license fees for certain businesses currently renewing in June, in order to transition those licenses to a calendar-year renewal cycle while minimizing financial burden.

Vote: 5 - 0 Passed

11. Approve the Memorandum of Understanding for General Law and Traffic Enforcement Services for the Metrolink System within the City of Redlands
On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council approved, by roll call vote, the Memorandum of Understanding between the San Bernardino County Sheriff’s Department and the City of Redlands Police Department for General Law and Traffic Enforcement Services for the Metrolink System within the City of Redlands.

Vote: 5 - 0 Passed

12. Approve the use of City resources and the request for in-kind support in the amount of $7,650.00 related to the StandUp-To-Stigma event hosted on May 17, 2026, by the Loma Linda University Behavioral Medicine Center; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council determined, by roll call vote, that the authorization for the items associated with the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; authorized and approved the expenditure of City resources and in-kind support in the amount of $7,650.00; and authorized and approved the temporary street closures for the Stand-Up-to-Stigma 5k event to be held Sunday, May 17, 2026.

Vote: 5 - 0 Passed

13. Approve the request for in-kind support in the amount of $17,012.52 related to the 27th Annual Redlands Fire Fighter Car Show event hosted by the Professional Fire Fighters Association on May 24, 2026; approve temporary street closures along East State Street and Citrus Avenue; authorize the sale and consumption of alcoholic beverages at the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council determined, by roll call vote, that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's Guidelines implementing the California Environmental Quality Act; approved the request for in-kind support in the amount of $17,012.52; approved temporary street closures related to the event along East State Street and Citrus Avenue; and authorized the sale and consumption of alcoholic beverages at the 27th Annual Redlands Fire Fighter Car Show event hosted by the Redlands Community Foundation in support of the Professional Fire Fighters Association on Sunday, May 24, 2026.

Vote: 5 - 0 Passed
J. Communications

1. Consideration of a Letter Supporting San Bernardino County Transportation Authority's decision to oppose Assembly Bill 1678 related to the Gold Line
Mayor Saucedo requested this item be pulled from the agenda.

2. Recognition of the City of Redlands Wastewater Treatment Plant as Plant of the Year by the Santa Ana River Basin Section of the California Water Environment Association Municipal Utilities and Engineering Director Heredia introduced Wastewater Utility Manager Joe Hamburger who announced the California Water Environment Association (CWEA) selected the City of Redlands Wastewater Treatment Plant in the medium-sized Plant of the Year Award category. This award recognizes accomplishments in compliance, innovative practices, cost-effectiveness, and superior plant performance within the Santa Ana River Basin Section (SARBS). The City received 1 place for medium-sized plants out of eight wastewater treatment plants in the local section (SARBS) and 4 place within the State of California. He commended staff at the wastewater treatment plant for earning this award and for receiving statewide recognition.

K. New Business

1. Consideration of the License Agreement with Redlands Historical Museum Association and determine that approval of the license agreement with the Redlands Historical Museum Association is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act Assistant City Manager Boatman provided background on the License Agreement with Redlands Historical Museum Association. The License Agreement implements a component of the transfer agreement by establishing the framework under which RHMA may conduct certain activities at the Museum. Specifically, the agreement provides RHMA with an exclusive right to operate the museum store and a non-exclusive right to utilize the event pavilion and associated outdoor areas for programming, fundraising, and third-party rentals. Under the License Agreement, the City retains ownership and overall operational control of the Museum, while RHMA serves in a supporting role focused on programming and revenue-generating activities that directly benefit the facility.

On motion of Council Member Paul Barich, seconded, by Council Member Eddie Tejeda, the City Council determined, by roll call vote, that approval of the License Agreement with the Redlands Historical Museum Association is exempt from environmental review pursuant to Section 15061(b)(3) of the State's CEQA Guidelines; st
th
and approved the License Agreement between the City of Redlands and the Redlands Historical Museum Association.

Vote: 5 - 0 Passed

2. Consideration of Resolution No. 8735 Adopting the Arts and Culture Master Plan and determine that approval of the Resolution is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act
Facilities and Community Services Department Director Crocker highlighted Resolution No. 8735 adopting the Arts and Culture Master Plan. She introduced the City's consultant, David Plettner-Saunders, of Cultural Planning Group, who provided a detailed presentation regarding the evolution of the Plan. The Cultural Arts Commission held a special meeting on August 11, 2025, and unanimously recommended the City Council approve the Arts and Culture Master Plan, with the following changes: 1) The plan should call for a developer impact fee for public art; and 2) The plan should call for a full-time position for the arts, either city or contracted staff.

Staff incorporated these recommendations where feasible. The plan identifies possible funding options such as art in private development, including a development impact fee, percent-for-art program, or similar approaches, and it also contemplates strengthening arts administration through dedicated staffing. The Master Plan is a guiding, nonbinding policy document. Any future actions, such as creating a fee, adding staff, or allocating funding would require separate City Council direction and approval through future policy actions, budget processes, or ordinance adoption.

As public comment, Dennis Bell said he was not opposed to the plan in general but was not in favor of funding any proposed initiatives with taxpayer dollars. Alejandro Gutierrez, of the Arts Council of San Bernardino County, fully supported the plan, which will serve as a valuable roadmap for the future. Mayor Saucedo agreed that this document was a good starting point. Council Member Davis thanked the consultant, the Cultural Arts Commissioners, and staff for their tireless efforts throughout the development of the plan. She hopes to secure more permanent funding sources to support some of the proposed initiative.

On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council determined, by roll call vote, that adoption of the Arts and Culture Master Plan is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines; and approved Resolution No. 8735 adopting the Arts and Culture Master Plan.

Vote: 5 - 0 Passed

3. Consideration of Resolution No. 8778 providing notice of intent to increase water and wastewater rates, direct staff to issue the required Proposition 218 notice establishing a public hearing date and location, and determine that consideration of the proposed rate increases are exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act Municipal Utilities and Engineering Director Heredia presented Resolution No. 8778 providing notice of intent to increase water and wastewater rates, direct staff to issue the required Proposition 218 notice establishing a public hearing date and location to consider the proposed rate increases. She introduced Utilities Advisory Committee (UAC) Chair John James who provided an overview of the Committee's work. Chapter 2.70 of the Redlands Municipal Code establishes a framework for a citizen committee, the UAC, to help develop fair and equitable rates to cover costs of services for the City's water and wastewater utilities. The seven member UAC worked with MUED staff and the City's Utility Rate Consultant, Raftelis, to develop rate recommendations that provide adequate revenue to recover costs for services, are equitable to all customer classes, comply with state and federal laws, and are easily explained to customers.

The Committee analyzed overall financial needs to maintain safe, reliable systems and service to residents and overall operations. They examined the Operation and Maintenance costs, capital investment, revenue projects at current rates, reserve balances, reserve balance target, required revenue adjustments to maintain reserves, and the desire to keep a high credit rating.

The Utility Advisory Committee and staff recommended the following water and wastewater rate increases:

Water:

A two-and-a-half percent (2.5%) rate increase effective January 1, 2027, in FY 26/27 A two-and-a-half percent (2.5%) rate increase effective July 1, 2027, in FY 27/28 A two-and-a-half percent (2.5%) rate increase effective July 1, 2028, in FY 28/29 Wastewater:

A seven percent (7%) rate increase effective January 1, 2027, in FY 26/27 A seven percent (7%) rate increase effective July 1, 2027, in FY 27/28 A seven percent (7%) rate increase effective July 1, 2028, in FY 28/29 As public comment, UAC Member Paul Toor stated the infrastructure needs are substantial. Council Members thanked the UAC, the consultant and staff for their diligence and commitment to keeping rate increases below double digits. Mayor Saucedo emphasized that rate increases are necessary due to the demands placed on the Wastewater Treatment Plant, the rising cost of services and the need for infrastructure upgrades. City Manager Duggan responded to Council Member Barich, clarifying that the first increase in January 2027 for combined charges of water and wastewater is $8.32 for two months or $4.08 per month. It was noted that charges are tailored to individual usage and vary by user.

On motion of Council Member Eddie Tejeda, seconded, by Mayor Mario Saucedo, the City Council determined, by roll call vote, that approval of the proposed water and wastewater rate increases is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s CEQA Guidelines; adopted Resolution No. 8778 providing notice of intent to increase water and wastewater rates; and directed staff to issue the required Proposition 218 notice for a public hearing, scheduled on July 7, 2026.

Vote: 5 - 0 Passed

4. Consideration of the sole source purchase of the Dispatch Console Radio upgrade to Command Central AXS in the amount of $370,436.22 and authorization of an additional appropriation in the same amount Police Chief Tolber reported on the sole source purchase of the Dispatch Console Radio upgrade to Command Central AXS in the amount of $370,436.22 and authorization of an additional appropriation in the same amount.

On motion of Mayor Pro Tem Marc Shaw, seconded, by Council Member Eddie Tejeda, the City Council approved, by roll call vote, the sole source purchase of the Dispatch Console Radio upgrade to Command Central AXS in the amount of $370,436.22 and authorization of an additional appropriation in the same amount.

Vote: 5 - 0 Passed

5. Consideration of a Sole Source Purchase Order Modification with Ray Gaskin Service in the amount of $185,000, to a total amount not to exceed $385,000, for the procurement of original equipment manufacturer (OEM) parts for Solid Waste Division fleet vehicles
Facilities and Community Services Department Director Crocker summarized a Sole Source Purchase Order Modification with Ray Gaskin Service in the amount of $185,000, to a total amount not to exceed $385,000, for the procurement of original equipment manufacturer (OEM) parts for Solid Waste Division fleet vehicles.

On motion of Council Member Eddie Tejeda, seconded, by Mayor Mario Saucedo, the City Council approved, by roll call vote, a Sole Source Purchase Order Modification with Ray Gaskin Service in the amount of $185,000, to a total amount not to exceed $385,000, for the procurement of original equipment manufacturer (OEM) parts for Solid Waste Division fleet vehicles.

Vote: 5 - 0 Passed

6. Consideration of the First Amendment to an agreement with Kalmikov Enterprises, Inc., dba Fire Apparatus Solutions, to increase total compensation by $93,600 to a total amount not to exceed $1,012,800; and a First Amendment to an agreement with Wastebuilt Environmental Solutions, LLC., to increase total compensation by $390,000 to an amount not to exceed $990,000, for fleet maintenance, parts and repairs Facilities and Community Services Department Director Crocker explained the need to amend the agreement with Kalmikov Enterprises, Inc. due to unanticipated repair costs for Medic Engine 264 after a June 28, 2025 collision in which the City was found not at fault. The First Amendment with Kalmikov, dba Fire Apparatus Solutions, increases the contract by $93,600 to a new total not to exceed $1,012,800, with $400,000, associated with the repair, allocated for FY 2025-26 for the second extended term.

Wastebuilt Environmental Solutions, LLC, has become the sole provider of AMREP parts and services. The first amendment to the agreement will increase the agreement to an amount not-to-exceed $390,000 for the second extended term and $400,000 for the third and final extended term, resulting in a three-year total contract amount not to exceed $990,000, an increase of $390,000. This increase accounts for the unanticipated costs resulting from damage to Solid Waste Unit 850 and the loss of AMREP as a supplier of parts and services.

On motion of Council Member Eddie Tejeda, seconded, by Mayor Pro Tem Marc Shaw, the City Council approved, by roll call vote, the First Amendment to an agreement with Kalmikov Enterprises, Inc., dba Fire Apparatus Solutions, to increase the total compensation by $93,600 to a total amount not to exceed $1,012,800; and approved the First Amendment to an agreement with Wastebuilt Environmental Solutions, LLC., to increase the total compensation by $390,000 to an amount not to exceed $990,000, for fleet maintenance, parts and repairs.

Vote: 5 - 0 Passed

7. Consideration of a Cooperative Purchase of two Ford F-750 flatbed trucks from PB Loader Corporation for an amount not to exceed $368,361.98
Facilities and Community Services Department Director Crocker presented a Cooperative Purchase of two Ford F750 flatbed trucks from PB Loader Corporation for an amount not to exceed $368,361.98. The proposed purchase of a new flatbed truck and a flatbed concrete truck will replace existing units 423 and 460, both 2005 Chevrolet Topkicks that have exceeded their useful service life. As a result, these vehicles are experiencing increasingly frequent mechanical issues, leading to operational delays and higher maintenance costs.

On motion of Mayor Pro Tem Marc Shaw, seconded, by Council Member Eddie Tejeda, the City Council approved, by roll call vote, a cooperative piggyback contract request for the purchase of two Ford F-750 Flatbed trucks from PB Loader Corporation for an amount not-to-exceed $368,361.98.

Vote: 5 - 0 Passed

8. Consideration of Resolution No. 8780 amending and restating Resolution No. 8220 to revise the City’s In-Kind Support Policy for Special Events and determine that adopting Resolution No. 8780 is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines
Assistant City Manager Boatman introduced the recommendations to consider revising Resolution No. 8220, adopted in 2021, to establish a formal policy for evaluating requests from nonprofit organizations seeking in-kind support and City resources for special events. In general, these recurring community events contribute to the character and vitality of Redlands. The revision responds to rising City service costs and the need to better manage limited staff and budget resources while preserving core municipal services. Exhibit “A” lists the events eligible for continued in-kind support and only those approved events would qualify under the new policy. Events not on the list could still occur with permits and approvals, but they would no longer receive in-kind support and would instead be subject to a fee-based model for City services.

With Council Member's direction, staff will return within 90 days with a proposed fee schedule for special event services, including coordination, public safety, street closures, traffic control, and other operational support.

A temporary 90-day pause on processing applications for non-listed events is recommended while the fee schedule is developed, allowing the City to transition to a clearer and more sustainable framework.

As public comment, Dennis Bell said the bloated list of eligible events negatively affected the City budget and he was uncomfortable with giving away taxpayer money without asking any questions. Redlands Chamber of Commerce Executive Director Evan Sanford raised concerns about the policy despite being aware of rising costs associated with these events. He argued the policy could stifle creativity and discourage organizers from creating new events.

Council Member Davis did not want to dissuade organizers from holding community events which bring a vibrant element to the community, and she was hesitant to support the policy. Council Members discussed the merits of the proposal and agreed that events add value to the City in several ways, including generating increased sales tax revenue.

On motion of Council Member Eddie Tejeda, seconded, by Council Member Paul Barich, the City Council approved, by roll call vote, Resolution No. 8780, establishing a revised policy for in-kind support and limiting eligibility to events identified on Exhibit “A” (Fiscal Year 2024/2025 Approved Events List); and directed staff to return within ninety (90) days with a proposed fee schedule establishing charges for City services associated with special events, including but not limited to staff time, public safety services, street closures, traffic control, and operational support; and directed that the City not accept or process applications for events not included on Exhibit “A” for a period of ninety (90) days, to allow for the development and adoption of the fee schedule.

Vote: 4 - 1 Passed (Nay - Council Member Davis)
L. Individual Council Member Announcements and/or Reports on Activities Redlands Animal Services Kennel Expansion - Council Members participated in the Ribbon Cutting event held on April 9 and toured the new kennels. They were thrilled with the results which enhance the Center's ability to care for animals.

Mayor Saucedo celebrated Earth Day, attended the unveiling of the new Garner Holt teen innovation center at the Boys and Girls Club, inspiring entrepreneurship, the annual "Teachers of Excellence program, hosted by the LDS Church, raised a shovel at the groundbreaking ceremony for the future home of the Police Department, and appreciated the annual Flag Raising Ceremony, held at the Burrage Mansion in celebration of the Pledge of Allegiance tradition.

Mayor Pro Tem Shaw attended the annual "Teachers of Excellence program, hosted by the Church of Latter-day Saints (LDS), honoring outstanding educators in the Redlands Unified School District and raised a shovel at the groundbreaking ceremony for the future home of the Police Department.

Council Member Barich enjoyed the Redlands Benchwarmers Roast of Martha Green, attended Earth Day events, participated in the Food Security Task Force Committee meeting, and appreciated the annual Flag Raising Ceremony, held at the Burrage Mansion in celebration of the Pledge of Allegiance tradition. He spoke at the Smiley Public Library's Adult Literacy Community Event and raised a shovel at the groundbreaking ceremony for the future home of the Police Department.

Council Member Tejeda attended the Redlands Bicycle Classic, the annual "Teachers of Excellence program, hosted by the LDS Church, honoring outstanding educators in RUSD, and participated in "Sunshine Day" at the Orange Show offering a free event to children with special needs.

Council Member Davis celebrated Earth Day at the Library and toured Three Sisters Farm in San Timoteo Canyon.

M. Adjournment
There being no further action required the meeting adjourned at 7:58 P.M. in honor of Thomas Breitkreuz, a member of the Municipal Utilities and Public Works Commission, who recently passed away. He will be remembered for his dedication and service to the community. The next regular meeting of the City of Redlands City Council will be held on May 5, 2026.

City Council AGENDA ITEM NO. I2.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring May 7, 2026, as National Day of Prayer in the City of Redlands (Mayor Saucedo )
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to authorize issuance of a proclamation declaring May 7, 2026, as National Day of Prayer in the City of Redlands.

Attachments
National Day of Prayers 2026.pdf

City Council AGENDA ITEM NO. I3.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring the month of May 2026, as Asian American Pacific Islander Heritage Month (Mayor Saucedo )
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to authorize issuance of a proclamation declaring the month of May 2026, as Asian American Pacific Islander Heritage Month.

Attachments
Asian American Pacific Islander Heritage Month 2026.pdf

City Council AGENDA ITEM NO. I4.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Side Letter between the City of Redlands and the Redlands Association of Department Directors (Assistant City Manager McConnell)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve the side letter of agreement between the City and the Redlands Association of Department Directors.

RECOMMENDATION:

Staff recommends that the City Council approve the side letter of agreement between the City and the Redlands Association of Department Directors.

DISCUSSION:

On March 16, Sean Reilly was promoted to the position of Development Services Director. This position is covered by the Memorandum of Understanding (MOU) between the City of Redlands and the Association of Department Directors (RADD). The RADD MOU provides for annual leave with a cap of 900 hours. Previously, Director Reilly belonged to the Redlands Association of Mid-Management Employees which provides vacation, executive leave and sick leave. Due to Director Reilly's tenure with the City, his leave balances in total exceed the 900-hour leave cap currently provided under the RADD MOU. The attached side letter provides Director Reilly up until December 31, 2027, to utilize or sell his earned leave while continuing to accrue leave.

All other provision of the MOU are unaffected by this side letter of agreement.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Rachel Tolber, RADD President
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Janice McConnell, Assistant City Manager

FISCAL IMPACT
Discussion:

There is no fiscal impact associated with the approval of this side letter of agreement.

In effect, the side letter will reduce the City's compensated absences balance by an amount commensurate with hours accrued in excess of the 900-hour limit by the December 2027 date. This liability could be liquidated (reduced) in the form of compensated time off or cash payouts to employee deferred compensation plan.

Attachments
RADD_Side_Letter_-_SReilly.pdf
Side Letter to the Current Memorandum of Understanding between the City of Redlands and the Redlands Association of Department Directors (RADD)
On June 20, 2023, the City Council approved a Memorandum of Understanding (MOU) between the City of Redlands (“the City”) and the Redlands Association of Department Directors (“RADD”), effective July 1, 2023 – June 30, 2026.

This side letter agreement between the City of Redlands (“the City”) and the Redlands Association of Department Directors (“RADD”) is hereby entered into agreement on this 5 th day of May, 2026. The
parties agree to the following:

Commencing with the date that Sean Reilly was appointed by the City Manager to the position of Development Services Director, Director Reilly shall have up to and including the date of December 31, 2027, to decrease his accrued unused hours of leave (“Director’s Accumulated Leave”) as of the commencement date to nine hundred (900) hours or less. In the event Director Reilly’s leave balance is in excess of 900 hours as of December 31, 2027, Director Reilly will no longer accrue leave until his balance is below 900 hours.

It should be noted that if RADD and the City mutually agree to modify the cap of annual leave in the successor MOU effective July 1, 2026, Director Reilly will have until December 31, 2027, to decrease his accrued unused hours of leave below the new cap. In the event Director Reilly’s leave balance is in excess of the new cap as of December 31, 2027, Director Reilly will no longer accrue leave until his balance is below the cap as outlined in the successor MOU between RADD and the City.

CITY OF REDLANDS
_________________________________ ____________
Mario Saucedo, Mayor Date

REDLANDS ASSOCIATION OF

DEPARTMENT DIRECTORS
_________________________________ _____________
Rachel Tolber, President Date
ATTEST:
_________________________________
Jeanne Donaldson, City Clerk
City Council AGENDA ITEM NO. I5.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8776, Rescinding Resolution No. 8105 and Establishing Updated Terms for Portal-to-Portal Compensation for Fire Department Personnel (Fire Chief Sessler) MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8776 rescinding Resolution No. 8105, and establishing updated terms and conditions for portal-to-portal compensation for Fire Department personnel.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8776 rescinding Resolution No. 8105, and establishing terms and conditions for portal-to-portal compensation for Fire Department personnel responding to emergency incidents as dictated by the California Fire Assistance Agreement (CFAA).

DISCUSSION:

The California Fire Assistance Agreement (CFAA) is the reimbursement mechanism for local government fire agency responses, through the California Fire Service and Rescue Emergency Mutual Aid System. Under the CFAA, local agencies seeking reimbursement for the provision of personnel and equipment in mutual aid to other jurisdictions, are required to fully document the agency's agreement and compensation.

On March 3, 2015, the City Council adopted Resolution No. 7489, establishing the framework for the City of Redlands Fire Department to apply for and receive reimbursement for mutual aid deployments. On June 16, 2020, the City Council adopted Resolution No. 8105, rescinding Resolution No. 7489 and adding the Deputy Fire Chief as an eligible classification for portal-to-portal compensation. With the adoption of Resolution No. 8776, additional Fire Department classifications will be incorporated as eligible for portal-to-portal compensation during mutual aid responses, ensuring broader alignment with current staffing structures and operational responsibilities. These classifications include the Fire Marshal, Deputy Fire Marshal, Fire Prevention Inspector, Management Analyst, EMS Coordinator, and the Emergency Operations Specialist.

The portal-to-portal compensation concept provides for compensation to Fire Department personnel from the time of dispatch until the units and personnel have returned to quarters and are ready for local response. Under past and current Redlands Professional Firefighter Association and Redlands Association of Fire Management Employees Memorandums of Understanding (MOUs) provisions, all personnel are compensated overtime based on hours worked. The Redlands Association of Department Directors (RADD) MOU provides that personnel will be compensated for all hours worked, including portal-to-portal time, at their regular salary rate.

The proposed resolution would add classifications under the Redlands Civilian Safety Employees Association (RCSEA) MOU, as well as the Redlands Association of Mid-Management Employees (RAMME) MOU. All proposed classifications under the RCSEA MOU would be eligible for overtime compensation based on hours worked. The proposed classifications under the RAMME MOU would be compensated for all hours worked, including portal-toportal time, at their regular salary rate. Portal-to-portal overtime compensation or portal-to-portal regular salary compensation is in alignment with longstanding labor agreements and is almost universally the standard among municipal fire departments providing mutual aid to other jurisdictions.

Participation in the CFAA strengthens the City's emergency response capabilities by ensuring access to mutual aid resources, supporting fair compensation practices, and maintaining a high level of preparedness. Recent increases in statewide mutual aid requests further highlight the importance of maintaining eligibility for reimbursement and the ability to deploy qualified personnel when needed.

ALTERNATIVES:

The City Council may choose not to adopt Resolution No. 8776 expanding the eligible classifications for portal-toportal compensation.

STRATEGIC PLAN:

Priority B - Public Health & Wellness
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Bruni Reyes, Management Analyst

FISCAL IMPACT
Fiscal Year: NA
Revenue Generating: Yes
Amount: $
Budgeted Y/N:

Account No.:

Additional Appropriation Required: No
Discussion:

There is no fiscal impact associated with the adoption of Resolution No. 8776. Adopting the resolution will allow fire response personnel, including the additional classifications, to be compensated for portal-to-portal hours per their respective Memorandums of Understanding.

In addition to personnel and equipment costs, the California Fire Assistance Agreement allows reimbursement for overhead charges on all submissions for reimbursement. The overhead charge or administrative rate, is calculated and determined annually. The current fiscal year administrative rate is 22%.

Fiscal Year 2025-2026 Fire Department Mutual Aid Reimbursement Revenue Budget projects revenue in the amount of $500,000.

Attachments
Resolution_No_8105.pdf
Resolution_No_8776.pdf
RESOLUTION NO 8105

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

IDENTIFYING THE TERMS AND CONDITIONS FOR FIRE DEPARTMENT

RESPONSE AWAY FROM THEIR OFFICIAL DUTY STATION AND

ASSIGNED TO AN EMERGENCY INCIDENT, AND RESCINDING
RESOLUTION NO 7489
WHEREAS, the City of Redlands is a public agency located in the County of San Bernardino, State of California, and
WHEREAS, it is the City of Redlands' desire to provide fair and legal payment to all its employees for time worked, and
WHEREAS, the City of Redlands has in its employ 54 Fire response personnel including the Fire Chief, Deputy Fire Chief, Battalion Chiefs, Fire Captains, Engineers, Firefighter/ Paramedics, and Firefighter/ EMT, and
WHEREAS, the City of Redlands will compensate its fire response personnel portal to portal while in the course of their employment and away from their official duty station and assigned to an emergency incident, m support of an emergency incident, or pre-positioned for emergency response, and
WHEREAS, the City of Redlands will compensate its fire response personnel overtime in accordance with their respective and current Memorandums of Understandmg while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or pre- positioned for emergency response,
NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Redlands as follows
Section 1 Fire response personnel shall be compensated according to Redlands Professional Firefighters, Redlands Association of Fire Management Employees, and/ or Redlands Association ofDepartment Directors Memorandums of Understandmg Section 2 In the event a personnel classification does not have an assigned compensation rate, a " Base Rate" as set forth m an organizational policy, administrative directive or similar document will be established to compensate such personnel Section 3 The City of Redlands Fire Department will maintain a current salary survey or acknowledgement of acceptance of the " Base Rate" on file with the California Governor' s Office of Emergency Services, Fire Rescue Division 1 I\ Resolutions\ Res 8100 8199\ 8105 oT Portal to Portal Compensation Rescinding Reso 7489 docx Section 4 Fire response personnel will be compensated ( portal to portal) beginning at the time of dispatch to the return to Jurisdiction when equipment and personnel are in service and available for agency response
ADOPTED, SIGNED AND APPROVED on this 16th day of June 2020 C----) c
Paul W Foster, Mayor
ATTEST
P,.. 144-1-- atai-----
J e Donaldson, City Clerk
2 1 1Resolutions\ Res 8100 8199/ 8105 OT Portal to Portal Compensation Rescinding Reso 7489 docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof, held on the 16th day of June, 2020, by the following vote
AYES Councilmembers Barich, Tejeda, Momberger, Davis, Mayor Foster NOES None
ABSTAIN None
ABSENT None
r
Je.)/ e Donaldson, City Clerk
3 I\ Resolutions\ Res 8100 8199\8105 OT Portal to Portal Compensation Rescinding Reso 7489.docx 1 I:\cmo\Resolutions\Resolution No. 8776.bm.04.20.2026.docx RESOLUTION NO. 8776

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

IDENTIFYING THE TERMS AND CONDITIONS FOR FIRE DEPARTMENT

RESPONSE AWAY FROM THEIR OFFICIAL DUTY STATION AND

ASSIGNED TO AN EMERGENCY INCIDENT, AND RESCINDING
RESOLUTION NO. 8105.

WHEREAS, the City of Redlands is a public agency located in the County of San Bernardino, State of California; and
WHEREAS, it is the City of Redlands’ desire to provide fair and legal payment to all its employees for time worked; and
WHEREAS, the City of Redlands has in its employ 65 fire response personnel including the Fire Chief, Deputy Fire Chief, Battalion Chiefs, Fire Captains, Engineers, Firefighter/Paramedics, Fire Marshal, Deputy Fire Marshal, Fire Prevention Inspectors, Management Analyst, EMS Coordinator, and the Emergency Operations Specialist; and WHEREAS, the City of Redlands will compensate its fire response personnel portal-toportal while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or pre-positioned for emergency response; and
WHEREAS, the City of Redlands will compensate its fire response personnel overtime in accordance with their respective and current Memoranda of Understanding while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or pre-positioned for emergency response.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Redlands as follows:

Section 1. Fire response personnel shall be compensated according to Redlands Professional Firefighters Association, Redlands Association of Fire Management Employees, Redlands Association of Department Directors, Redlands Association of Mid-Management Employees, and/or the Redlands Civilian Safety Employees Association Memorandums of Understanding.

Section 2. In the event a personnel classification does not have an assigned compensation rate, a “Base Rate” as set forth in an organizational policy, administrative directive or similar document will be established to compensate such personnel. 2 I:\cmo\Resolutions\Resolution No. 8776.bm.04.20.2026.docx Section 3. The City of Redlands Fire Department will maintain a current salary survey or acknowledgement of acceptance of the “Base Rate” on file with the California Governor’s Office of Emergency Services, Fire Rescue Division.

Section 4. Fire response personnel will be compensated (portal-to-portal) beginning at the time of dispatch to the return to jurisdiction when equipment and personnel are in service and available for agency response.

Section 5. Fire Department response personnel include Fire Chief, Deputy Fire Chief, Battalion Chiefs, Fire Captains, Fire Engineers, Firefighter/Paramedics, Management Analyst, Fire Marshal, Deputy Fire Marshal, Fire Prevention Inspectors, EMS Coordinator, and Emergency Operations Specialist.

Section 6. Resolution No. 8105 is hereby rescinded.

Section 7. This Resolution shall take effect immediately upon its adoption.

ADOPTED, SIGNED AND APPROVED this 5th day of May, 2026. _____________________________________
Mario Saucedo, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
3 I:\cmo\Resolutions\Resolution No. 8776.bm.04.20.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 5th day of May, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________________
Jeanne Donaldson, City Clerk
City Council AGENDA ITEM NO. I6.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Sole Source Three-Year Agreement with Fifth Asset Inc., dba Debtbook, for the provision of Debt Management Software and Lease/Subscription Management Software in the amount of $52,500 (Management Services/Finance Director Garcia) MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve the sole source three-year agreement with Fifth Asset Inc., dba Debtbook, for the provision of debt management software and lease/subscription management software in the amount of $52,500.00.

RECOMMENDATION:

Staff recommends that the City Council approve the three-year agreement with Fifth Asset Inc., dba Debtbook, for the provision of debt management software and lease/subscription management software in the amount of $52,500.00.

DISCUSSION:

The City of Redlands Finance Department requests authorization to enter into an agreement with Fifth Asset Inc., dba Debtbook, for the provision of debt management software and lease/subscription management software. The Governmental Accounting Standards Board (GASB) issued two accounting and reporting standards for government leases (GASB 87) and subscription-based information technology arrangements (GASB 96). These standards took effect in FY 2022 and FY 2023, respectively, and apply to all reporting periods thereafter.

Prior to using Debtbook's software, the City monitored leases and arrangements manually using Excel spreadsheets. Industry standard states that if a public entity monitors these manually, the manageable quantity should not exceed 50 arrangements. The City currently manages a total of 190 arrangements, an increase from last year's total of 160. Due to the sheer volume of City leases and software arrangements and the complexity of lease accounting calculations, lease and subscription management software has become crucial to the City's financial reporting process.

In addition to providing lease and subscription management software, Debtbook is the only software company that provides debt management software. The Finance Department previously monitored City debts using Excel spreadsheets and currently monitors nine (9) long-term debts. Debtbook's familiarity with public finance has allowed it to tailor its software to contain all of the reporting and compliance features, including automated year-end journal entries, roll-forward schedules, and Annual Comprehensive Financial Report (ACFR) note disclosures.

Debtbook is proposing a three-year agreement for the provision of their software, worth a total of $52,500.00. In accordance with the City's purchasing approval limits, we are recommending use of Debtbook as a sole source vendor of software that is unique in that it is the only lease and debt software solution purposely built for public sector finance.

ALTERNATIVES:

City Council may choose not to approve the three-year agreement with Fifth Asset Inc., dba Debtbook and provide alternative direction to staff.

STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Danielle Garcia, Management Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Valerie Abrego, Management Analyst

FISCAL IMPACT
Fiscal Year: FY 2027, 2028, 2029
Revenue Generating: No
Amount: $52,500.00
Budgeted Y/N: Yes
Account No.: 604900
Additional Appropriation Required: No
Discussion:

Funding for this software will be included in the IT Department's budget for Fiscal Years 2027-2029 in the annual amount of $17,500.

Attachments
Agreement_w_Debtbook.pdf

ORDER FORM
I. General Information
Customer Information
Customer Name: Redlands, CA (“Customer”)
Address: 35 Cajon Street, Suite 200
Redlands, CA 92373
Contact Name: Marie Datuin
Email: [email protected]
Customer Billing Information
Address: 35 Cajon Street, Suite 200
Redlands, CA 92373
Billing Email: [email protected]
Order Form Information
Order Form Effective Date: June 1, 2026
Agreement Effective Date: June 1, 2026
II. Products & Services
Treasury
Item & Description Year 1 Year 2 Year 3
Debt Accounting
Annual recurring fee for DebtBook's debt
accounting software-as-a-service application
provided to Customer through access to the
Application Services
Price
Discount
Subtotal
$3,000.00
($3,000.00)
$0.00
$3,000.00
($3,000.00)
$0.00
$3,000.00
($3,000.00)
$0.00
Debt Management Core
Annual recurring fee for DebtBook's debt
management software-as-a-service application
provided to Customer through access to the
Application Services
Price
Discount
Subtotal
$15,000.00
($6,500.00)
$8,500.00
$15,000.00
($6,500.00)
$8,500.00
$15,000.00
($6,500.00)
$8,500.00
Compliance
Item & Description Year 1 Year 2 Year 3
Lease & SBITA Management Complete
Annual recurring fee for DebtBook's Lease and
SBITA management software-as-a-service
application provided to Customer through access to
the Application Services
Price
Discount
Subtotal
$10,000.00
($1,000.00)
$9,000.00
$10,000.00
($1,000.00)
$9,000.00
$10,000.00
($1,000.00)
$9,000.00
Annual Summary Year 1 Year 2 Year 3
I:\cmo\Agreements\Agreement w Debtbook.bm.04.27.2026.FY2526-165.doc 1 Recurring Subscription Fees $17,500.00 $17,500.00 $17,500.00 One-Time Fees -
Annual Total $17,500.00 $17,500.00 $17,500.00
TOTAL $52,500.00
III. Order Form Terms

1. Services. This Order Form sets forth the Services to be provided to Customer, including the specific Products to be provided to Customer through its access to the Applications Services. For the avoidance of doubt, these Products have been implemented.

2. Term. The Initial Term of this Order Form begins on the Order Form Effective Date as indicated above and will continue for 3 years. Thereafter, this Order Form will renew in accordance with the Agreement (as defined below).

3. Fees. DebtBook will invoice Customer upon the Order Form Effective Date and Customer will pay Fees herein for the first year of the Initial Term in accordance with the payment terms of the Agreement. All Fees thereafter will be due and payable annually and subject to the payment terms of the Agreement. Each invoice will be emailed to Customer’s billing contact indicated herein.

IV. General Terms
This Renewal Order Form (“Order Form”) and the Services are governed by the written Master Services Agreement (the “Agreement”) executed between the Parties. By executing this Order Form and the Master Services Agreement, the Parties agree that the Agreement replaces and terminates any existing agreement or terms and conditions governing the Services described herein. The Agreement supersedes any prior discussion or representations regarding Customer’s purchase and use of the Products and Services described in this Order Form and replaces any existing agreement or terms and conditions governing the Services herein. Each of the undersigned represents that (1) they are authorized to execute and deliver this Order Form on behalf of their respective party, (2) they are authorized to bind their respective party to the terms of the Agreement, and (3) if Customer is a Government Entity, sufficient funds have been appropriated and are available to pay any Fees due under the Agreement in Customer’s current fiscal year. Capitalized terms not defined in this Order Form will have the same meaning ascribed to them as set forth in the Agreement. This Order Form and any other documents executed and delivered in connection with the Agreement may be executed in counterparts, each of which is deemed an original, but all of which together are deemed to be one and the same agreement. If permitted by applicable law, electronic signatures may be used for the purpose of executing this Order Form by email or other electronic means. Any document delivered electronically and accepted is deemed to be “in writing” to the same extent and with the same effect as if the document had been signed manually.

Fifth Asset, Inc. d/b/a DebtBook Redlands, CA
By: \signature2\ By: \signature1\
Name: \fullname2\ Name: Mario Saucedo\fullnMario Saucedoame1\ Title: \title2\ Title: Mayor\title1\Mayor
Date:\date2\ Date:\date1\
ATTEST:

ATTEST:
______________________________________
Jeanne Donaldson, City Clerk
I:\cmo\Agreements\Agreement w Debtbook.bm.04.27.2026.FY2526-165.doc 2

MASTER SERVICES AGREEMENT
This Master Services Agreement (“Agreement”) is entered into as of the Effective Date by and between DebtBook and the customer signing below (“Customer”). By executing the Order Form and using any of the Services, Customer agrees to be bound by this Agreement. In consideration of the mutual covenants and conditions contained in this Agreement and intending to be legally bound, the Parties agree as follows:

1. Definitions.
“Aggregated Statistics” means data and information related to Customer’s use of the Services that is used by DebtBook in an aggregate and anonymized manner, including statistical and performance information related to the Services, including Customer's configuration, usage, and interaction with the Services, such as feature usage patterns, performance metrics, technical diagnostics, and other operational insights, which may be derived from Customer Data. “Agreement” means, collectively and to the extent applicable, this Master Services Agreement and incorporates the Order Form, and the Incorporated Documents, in each case as may be amended from time to time in accordance with their terms.
“Application Services” means the Products and other application-based services that DebtBook offers to Customer through access to the DebtBook application. The specific Products offered to Customer as part of the Application Services are limited to those Products expressly described in any Order Form then in effect. “Appropriate Security Measures” means, collectively, commercially reasonable technical and physical controls and safeguards intended to protect Customer Data against destruction, loss, unauthorized disclosure, or unauthorized access by employees or contractors employed by DebtBook.
“Authorized User” means any of Customer’s employees, consultants, contractors, or agents who are authorized by Customer to access and use any of the Services.
“Customer” means the person or entity purchasing the Services as identified in the Order Form. “Customer Data” means, other than Aggregated Statistics, information, data, and other content, in any form or medium, that is transmitted by or on behalf of Customer or an Authorized User through the Services. “DebtBook” means Fifth Asset, Inc., d/b/a DebtBook, a Delaware corporation, and its permitted successor and assigns.
“DebtBook IP” means (1) the Products, Services, Documentation, and Feedback, including all ideas, concepts, discoveries, strategies, analyses, research, developments, improvements, data, materials, products, documents, works of authorship, processes, procedures, designs, techniques, inventions, and other intellectual property, whether or not patentable or copyrightable, and all embodiments and derivative works of each of the foregoing in any form and media, that are developed, generated or produced by DebtBook arising from or related to the Product, Services, Documentation, or Feedback; and (2) any intellectual property provided to Customer or any Authorized User in connection with the foregoing other than Customer Data.
“Documentation” means DebtBook’s end user documentation and content, regardless of media, relating to the Products or Services made available from time to time on DebtBook’s website at https://support.debtbook.com. “Effective Date” means the date of last signature of the Order Form and/or Agreement, unless a specific Effective Date is set forth on the Order Form.
“Feedback” means any comments, questions, suggestions, or similar feedback transmitted in any manner to DebtBook, including suggestions relating to features, functionality, or changes to the DebtBook IP. “Guided Implementation Services” means DebtBook’s standard Implementation Services option, including basic implementation support, guidance, and training.
“Governing State” means, if Customer is a Government Entity, the state in which Customer is located. If Customer is not a Government Entity, “Governing State” means the State of North Carolina. “Government Entity” means any unit of state or local government, including states, counties, cities, towns, villages, school districts, special purpose districts, and any other political or governmental subdivisions and municipal corporations, and any agency, authority, board, or instrumentality of any of the foregoing. “Implementation Services” means DebtBook’s implementation services, in each case as set forth in the applicable Order Form.

I:\cmo\Agreements\Agreement w Debtbook.bm.04.27.2026.FY2526-165.doc 3 I:\cmo\Agreements\Agreement w Debtbook.bm.04.27.2026.FY2526-165.doc 4 “Incorporated Documents” means, collectively, the Privacy Policy, the SLA, and the Usage Policy, as each may be updated from time to time in accordance with their terms. The Incorporated Documents, as amended, are incorporated into this Agreement by this reference. Current versions of the Incorporated Documents are available at https://www.debtbook.com/legal.
“Initial Term” means the Initial Term established in the Order Form. “Order Form” means each order document (including, if applicable, any DebtBook Quote incorporated therein by reference) duly authorized by Customer and DebtBook for the purchase of any Products or Services in effect from time to time, as each such Order Form may be amended, modified, or replaced in accordance with its terms and this Agreement. “Premium Implementation Services” means DebtBook’s premium Implementation Services option, including implementation support, guidance, and training, and entry of relevant Customer Data. “Privacy Policy” means, collectively, DebtBook’s privacy policy and any similar data policies generally applicable to all users of the Application Services, in each case as posted to DebtBook’s website and as updated from time to time in accordance with their terms.
“Products” means, collectively, any products DebtBook may offer to Customer from time to time through the Application Services, in each case as established in any Order Form then in effect. “Renewal Term” means any renewal term established in accordance with the terms of the Agreement. “Services” means, collectively, the Application Services, the Implementation Services, and the Support Services, or any additional services identified on the applicable Order Form. For the avoidance of doubt, “Services” includes the underlying Products made available to Customer through access to the Application Services. “SLA” means the Service Level Addendum generally applicable to all users of the Application Services, as posted to DebtBook’s website and as updated from time to time in accordance with its terms. “Support Services” means the general maintenance services and technical support provided in connection with the Application, as more particularly described in the SLA. “Term” means, collectively, the Initial Term and, if applicable, each successive Renewal Term. “Usage Policy” means, collectively, DebtBook’s acceptable usage policy, any end user licensing agreement, or any similar policy generally applicable to all end users accessing the Application Services, in each case as posted to DebtBook’s website and as updated from time to time in accordance with its terms.

Each capitalized term used but not otherwise defined in this Agreement has the meaning given to such term in the applicable Order Form.

2. Access and Use.
(a) Provision of Access. Subject to the terms and conditions of the Agreement, DebtBook grants Customer and Customer’s Authorized Users a worldwide, non-exclusive, non-transferable (except as permitted by this Agreement) right to access and use the Application Services during the Term, solely for Customer’s internal use and for the Authorized Users’ use in accordance with the Agreement. DebtBook will provide to Customer the necessary passwords and network links or connections to allow Customer to access the Application Services.
(b) Documentation License. Subject to the terms and conditions of the Agreement, DebtBook grants to Customer and Customer’s Authorized Users a non-exclusive, non-sublicensable, non-transferable (except as permitted by this Agreement) license to use the Documentation during the Term solely for Customer’s and its Authorized User’s internal business purposes in connection with its use of the Services.
(c) Customer Responsibilities. Customer is responsible and liable for its Authorized Users’ access and use of the Services and Documentation, regardless of whether such use is permitted by the Agreement. Customer must use reasonable efforts to make all Authorized Users aware of the provisions applicable to their use of the Services, including the Incorporated Documents.
(d) Use Restrictions. Customer may not at any time, directly or indirectly through any Authorized User, access or use the Services in violation of the Usage Policy, including any attempt to (1) copy, modify, or create derivative works of the Services or Documentation, in whole or in part; (2) sell, license, or otherwise transfer or make available the Services or Documentation except as expressly permitted by the Agreement; or (3) reverse engineer, disassemble, decompile, decode, or I:\cmo\Agreements\Agreement w Debtbook.bm.04.27.2026.FY2526-165.doc 5 otherwise attempt to derive or gain access to any software component of the Services, in whole or in part. Customer will not knowingly transmit any personally identifiable information to DebtBook or any other third-party through the Services. (e) Suspension. Notwithstanding anything to the contrary in the Agreement, DebtBook may temporarily suspend Customer’s and any Authorized User’s access to any or all of the Services if: (1) Customer is more than 45 days late in making any payment due under, and in accordance with, the terms of the Agreement, (2) DebtBook reasonably determines that (A) there is a threat or attack on any of the DebtBook IP; (B) Customer’s or any Authorized User’s use of the DebtBook IP disrupts or poses a security risk to the DebtBook IP or to any other customer or vendor of DebtBook; (C) Customer, or any Authorized User, is using the DebtBook IP for fraudulent or other illegal activities; or (D) DebtBook’s provision of the Services to Customer or any Authorized User is prohibited by applicable law (any such suspension, a “Service Suspension”). DebtBook will use commercially reasonable efforts to (i) provide written notice of any Service Suspension to Customer, (ii) provide updates regarding resumption of access to the Services, and (iii) resume providing access to the Services as soon as reasonably possible after the event giving rise to the Service Suspension is cured. DebtBook is not liable for any damage, losses, or any other consequences that Customer or any Authorized User may incur as a result of a Service Suspension. (f) Aggregated Statistics. Notwithstanding anything to the contrary in the Agreement, DebtBook may monitor Customer’s use of the Services and collect and compile Aggregated Statistics. As between DebtBook and Customer, all right, title, and interest in Aggregated Statistics, and all intellectual property rights therein, belong to and are retained solely by DebtBook. DebtBook may compile Aggregated Statistics based on Customer Data input into the Services. DebtBook may (1) make Aggregated Statistics publicly available in compliance with applicable law, and (2) use Aggregated Statistics as permitted under applicable law so long as, in each case, DebtBook’s use of any Aggregated Statistics does not identify Customer or disclose Customer’s Confidential Information.
(g) AI Features. To the extent DebtBook uses artificial intelligence (“AI”) to provide features to Customer via the Services (the “AI Features”), DebtBook will not allow any third party to use Customer Data to train any AI without Customer’s prior written consent. Notwithstanding the foregoing, Customer Data may be used to train Customer tenantspecific AI models to provide customized findings and recommendations to Customer solely for Customer’s benefit. Customer acknowledges that other customers providing similar AI Input to the Al Features may receive the same or similar AI Output. For the avoidance of doubt, Customer retains all right, title and interest in Customer Data contained in AI Inputs and AI Outputs.

Customer acknowledges and agrees that Customer is responsible for reviewing and validating AI Output for its needs and technical environment before electing to use AI Output. Customer agrees to comply with any applicable AI Feature restrictions described in the Documentation. “AI Input” means any input provided to an AI Feature. “AI Output” means any output generated and returned to by an AI Feature.

3. Services and Support.
(a) Order Forms. The Services, and any Service specific terms and conditions, will be set forth in the Order Form, governed by this Agreement. Customer’s execution of an Order Form constitutes a binding commitment to purchase the Services specified in such Order Form.
(b) Services Generally. Subject to the terms of the Agreement, DebtBook will grant Customer access to the Application Services during the Initial Term and, if applicable, each subsequent Renewal Term. As part of the onboarding process, DebtBook will provide Customer with the level of Implementation Services indicated in the Order Form. DebtBook will provide Customer with the Support Services throughout the Term. (c) Implementation Services. DebtBook will provide Implementation Services for each Product at the level indicated for such Product in the applicable Order Form. Customer agrees to cooperate in good faith and to respond in a timely manner to any reasonable request for data or information DebtBook may require to complete the Implementation Services.

DebtBook is not obligated to provide any Implementation Services after the date that is 180 days after the Effective Date of the Order Form pursuant to which DebtBook is providing such Implementation Services. (d) Service Levels and Support. Subject to the terms and conditions of the Agreement, DebtBook will make the Application Services and Support Services available in accordance with the SLA.

4. Fees and Payment.
(a) Fees. Customer will pay DebtBook the fees set forth in each Order Form (the “Fees”). DebtBook will invoice Customer for all Fees in accordance with the invoicing schedule and requirements set forth in each Order Form. Customer must pay all Fees in US dollars within 30 days of its receipt of a valid invoice unless other payment terms are set forth in the Order Form. If Customer is a Government Entity, then Customer’s obligation to pay any Fees under the Agreement is subject in all respects to the requirements and limitations of the Governing State’s prompt payment act, as amended. Except as expressly provided in the Agreement, DebtBook does not provide refunds of any paid Fees. To the extent permitted by applicable law, if I:\cmo\Agreements\Agreement w Debtbook.bm.04.27.2026.FY2526-165.doc 6 Customer fails to make any payment when due, DebtBook may, without limiting any of its other rights, charge interest on the past due amount at the lowest of (1) the rate of 1.5% per month, or (2) the maximum rate permitted under applicable law. (b) Taxes. All Fees and other amounts payable by Customer under the Agreement are exclusive of taxes and similar assessments. Unless Customer is exempt from making any such payment under applicable law or regulation, Customer is responsible for all applicable sales, use, and excise taxes, and any other similar taxes, duties, and charges of any kind imposed by any federal, state, or local governmental or regulatory authority on any amounts payable by Customer under the Agreement, other than any taxes imposed on DebtBook’s income.

5. Confidential Information.
(a) From time to time during the Term, either party (the “Disclosing Party”) may disclose or make available to the other party (the “Receiving Party”) information about the Disclosing Party’s business affairs, products, confidential intellectual property, trade secrets, third-party confidential information, and other sensitive or proprietary information, whether in written, electronic, or other form or media, that is marked, designated, or otherwise identified as “confidential (“Confidential Information”). For the avoidance of doubt, DebtBook’s Confidential information includes the DebtBook IP and the Application Services source code and specifications. As used in the Agreement, “Confidential Information” expressly excludes any information that, at the time of disclosure is (1) in the public domain; (2) known to the receiving party at the time of disclosure; (3) rightfully obtained by the Receiving Party on a non-confidential basis from a third party; or (4) independently developed by the Receiving Party.
(b) To the extent permitted by applicable law, the Receiving Party will hold the Disclosing Party’s Confidential Information in strict confidence and may not disclose the Disclosing Party’s Confidential Information to any person or entity, except to the Receiving Party’s employees, officers, directors, agents, subcontractors, financial advisors, and attorneys who have a need to know the Confidential Information for the Receiving Party to exercise its rights or perform its obligations under the Agreement or otherwise in connection with the Services. Notwithstanding the foregoing, each party may disclose Confidential Information to the limited extent required (1) in order to comply with the order of a court or other governmental body, subpoena or as otherwise necessary to comply with applicable law, provided that the party making the disclosure pursuant to the order must first give written notice to the other party; or (2) to establish a party’s rights under the Agreement, including to make required court filings.
(c) On the expiration or termination of the Agreement, the Receiving Party must promptly return to the Disclosing Party all copies of the Disclosing Party’s Confidential Information, or destroy all such copies and, on the Disclosing Party’s request, certify in writing to the Disclosing Party that such Confidential Information has been destroyed. (d) Each party’s obligations under this Section are effective as of the Effective Date and will expire one year from the termination of the Agreement; provided, however, with respect to any Confidential Information that constitutes a trade secret (as determined under applicable law), such obligations of non-disclosure will survive the termination or expiration of the Agreement for as long as such Confidential Information remains subject to trade secret protection under applicable law; except for Confidential Information that constitute trade secrets that are destroyed or returned pursuant to subsection (c) above.
(e) Notwithstanding anything in this Section to the contrary, if Customer is a Government Entity, then DebtBook expressly agrees and understands that there shall be no liability to Customer for disclosure of Confidential Information by Customer pursuant to the public records laws, policies, and regulations of the Governing State. Customer’s obligations under this Section are subject in all respects to, and only enforceable to the extent permitted by, the public records laws, policies, and regulations of the Governing State.

6. Intellectual Property.
(a) DebtBook IP. As between Customer and DebtBook, DebtBook owns all right, title, and interest, including all intellectual property rights, in and to the DebtBook IP. (b) Customer Data. As between Customer and DebtBook, Customer owns all right, title, and interest, including all intellectual property rights, in and to the Customer Data. Customer hereby grants to DebtBook a non-exclusive, royalty-free, worldwide license to reproduce, distribute, sublicense, modify, prepare derivative works based on, and otherwise use and display the Customer Data and perform all acts with respect to the Customer Data as may be necessary or appropriate for DebtBook to provide the Services to Customer.
(c) Effect of Termination. Without limiting either party’s obligations under Section 5 of the Agreement, DebtBook, at no further charge to Customer, will (1) provide Customer with temporary access to the Application Services for up to 60 days after the termination of the Agreement to permit Customer to retrieve its Customer Data in a commercially I:\cmo\Agreements\Agreement w Debtbook.bm.04.27.2026.FY2526-165.doc 7 transferrable format and (2) use commercially reasonable efforts to assist Customer, at Customer’s request, with such retrieval.

After such period, DebtBook will destroy any Customer Data in accordance with DebtBook’s data retention policies.

7. Limited Warranties.
(a) Functionality & Service Levels. During the Term, the Application Services will operate in a manner consistent with general industry standards reasonably applicable to the provision of the Application Services and will conform in all material respects to the Documentation and service levels set forth in the SLA when accessed and used in accordance with the Documentation. Except as expressly stated in the SLA, DebtBook does not make any representation, warranty, or guarantee regarding availability of the Application Services, and the remedies set forth in the SLA are Customer’s sole remedies and DebtBook’s sole liability under the limited warranty set forth in this paragraph. (b) Security. DebtBook has implemented Appropriate Security Measures and has made commercially reasonable efforts to ensure its licensors and hosting providers, as the case may be, have implemented Appropriate Security Measures intended to protect Customer Data.
(c) EXCEPT FOR THE WARRANTIES SET FORTH IN THIS SECTION, DEBTBOOK IP AND ANY AI OUTPUT IS PROVIDED “AS IS,” AND DEBTBOOK HEREBY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE. DEBTBOOK SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A

PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE. EXCEPT FOR THE LIMITED WARRANTY SET FORTH IN THIS SECTION, DEBTBOOK MAKES NO WARRANTY OF ANY KIND THAT THE DEBTBOOK IP, OR ANY PRODUCTS OR RESULTS OF THE USE THEREOF, WILL MEET CUSTOMER’S OR ANY OTHER PERSON’S REQUIREMENTS, OPERATE WITHOUT INTERRUPTION, ACHIEVE ANY INTENDED RESULT, BE COMPATIBLE OR

WORK WITH ANY SOFTWARE, SYSTEM, OR OTHER SERVICES, OR BE SECURE, ACCURATE, COMPLETE, FREE OF HARMFUL CODE, OR ERROR FREE.
(d) DebtBook exercises no control over the flow of information to or from the Application Service, DebtBook’s network, or other portions of the Internet. Such flow depends in large part on the performance of Internet services provided or controlled by third parties. At times, actions or inactions of such third parties can impair or disrupt connections to the Internet.

Although DebtBook will use commercially reasonable efforts to take all actions DebtBook deems appropriate to remedy and avoid such events, DebtBook cannot guarantee that such events will not occur. ACCORDINGLY, DEBTBOOK DISCLAIMS ANY

AND ALL LIABILITY RESULTING FROM OR RELATING TO ALL SUCH EVENTS, AND EXCEPT AS OTHERWISE EXPRESSLY PROVIDED IN THE AGREEMENT, ANY OTHER ACTIONS OR INACTIONS CAUSED BY OR UNDER THE CONTROL OF A THIRD PARTY.

8. Indemnification.
(a) DebtBook Indemnification.
(i) DebtBook will indemnify, defend, and hold harmless Customer from and against any and all losses, damages, liabilities, costs (including reasonable attorneys’ fees) (collectively, “Losses”) incurred by Customer resulting from any third-party claim, suit, action, or proceeding (“Third-Party Claim”) that the Application Services, or any use of the Application Services in accordance with the Agreement, infringes or misappropriates such third party’s US patents, copyrights, or trade secrets, provided that Customer promptly notifies DebtBook in writing of the Third-Party Claim, reasonably cooperates with DebtBook in the defense of the Third-Party Claim, and allows DebtBook sole authority to control the defense and settlement of the Third-Party Claim.
(ii) If such a claim is made or appears possible, Customer agrees to permit DebtBook, at DebtBook’s sole expense and discretion, to (A) modify or replace the DebtBook IP, or component or part of the DebtBook IP, to make it non-infringing, or (B) obtain the right for Customer to continue use. If DebtBook determines that neither alternative is reasonably available, DebtBook may terminate the Agreement in its entirety or with respect to the affected component or part, effective immediately on written notice to Customer, so long as, in each case, DebtBook promptly refunds or credits to Customer all amounts Customer paid with respect to the DebtBook IP that Customer cannot reasonably use as intended under the Agreement.
(iii) DebtBook’s indemnification obligation under this Section will not apply to the extent that the alleged infringement arises from Customer’s use of the Application Services in combination with data, software, hardware, equipment, or technology not provided or authorized in writing by DebtBook or modifications to the Application Services not made by DebtBook.

I:\cmo\Agreements\Agreement w Debtbook.bm.04.27.2026.FY2526-165.doc 8 (b) Sole Remedy. SECTION 8(a) SETS FORTH CUSTOMER’S SOLE REMEDIES AND DEBTBOOK’S SOLE LIABILITY

FOR ANY ACTUAL, THREATENED, OR ALLEGED CLAIMS THAT THE SERVICES INFRINGE, MISAPPROPRIATE, OR OTHERWISE VIOLATE ANY THIRD PARTY’S INTELLECTUAL PROPERTY RIGHTS. (c) Customer Indemnification. Customer will indemnify, hold harmless, and, at DebtBook’s option, defend DebtBook from and against any Losses resulting from any Third-Party Claim that the Customer Data, or any use of the Customer Data in accordance with the Agreement, infringes or misappropriates such third party’s intellectual property rights and any Third-Party Claims based on Customer’s or any Authorized User’s sole negligence or willful misconduct or use of the Services in a manner not authorized by the Agreement. DEBTBOOK EXPRESSLY AGREES THAT THIS PROVISION WILL NOT APPLY TO ANY

CUSTOMER THAT IS A GOVERNMENT ENTITY TO THE EXTENT SUCH INDEMNIFICATION OBLIGATIONS ARE PROHIBITED UNDER APPLICABLE LAW.

9. Limitations of Liability. EXCEPT AS EXPRESSLY OTHERWISE PROVIDED IN THIS SECTION, IN NO EVENT WILL EITHER

PARTY BE LIABLE UNDER OR IN CONNECTION WITH THE AGREEMENT UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING

BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, AND OTHERWISE, FOR ANY CONSEQUENTIAL,

INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL, ENHANCED, OR PUNITIVE DAMAGES, REGARDLESS OF WHETHER EITHER PARTY

WAS ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES OR SUCH LOSSES OR DAMAGES WERE OTHERWISE FORESEEABLE. EXCEPT AS EXPRESSLY OTHERWISE PROVIDED IN THIS SECTION. THE EXCLUSIONS AND LIMITATIONS IN THIS SECTION DO NOT APPLY TO CLAIMS PURSUANT TO SECTION 8.

10. Term and Termination.
(a) Term. The Initial Term of the Agreement is set forth in the Order Form. In the event Customer has multiple terms, this Agreement will remain in effect until the expiration or termination of all Order Forms. (b) Renewal. This Agreement will renew upon the mutual written consent of the parties. (c) Termination.
(i) DebtBook may terminate the Agreement immediately if Customer breaches any of its obligations under Section 2 or Section 5;
(ii) Customer may terminate the Agreement in accordance with the SLA; (iii) either party may terminate the Agreement, effective on written notice to the other party, if the other party materially breaches the Agreement, and such breach: (A) is incapable of cure; or (B) being capable of cure, remains uncured 30 days after the non-breaching party provides the breaching party with written notice of such breach;
(iv) if Customer is a Government Entity and sufficient funds are not appropriated to pay for the Application Services, then Customer may terminate the Agreement at any time without penalty following 30 days prior written notice to DebtBook; or
(v) either party may, to the extent permitted by law, terminate the Agreement, effective immediately on written notice to the other party, if the other party becomes insolvent or is generally unable to pay, or fails to pay, its debts as they become due or otherwise becomes subject, voluntarily or involuntarily, to any proceeding under any domestic or foreign bankruptcy or insolvency law. (d) Survival. Only this Section and Section 1 (Definitions), Sections 4 through 6 (Fees; Confidential Information; Intellectual Property), Section 7(c) (Disclaimer of Warranties), and Sections 8, 9 and 12 (Indemnification; Limitations of Liability; Miscellaneous) will survive any termination or expiration of the Agreement.

11. Independent Contractor. The parties to the Agreement are independent contractors. The Agreement does not create a joint venture or partnership between the parties, and neither party is, by virtue of the Agreement, authorized as an agent, employee, or representative of the other party.

12. Miscellaneous.
(a) Governing Law; Submission to Jurisdiction. The Agreement will be governed by and construed in accordance with the laws of the Governing State, without regard to any choice or conflict of law provisions, and any claim arising out of the Agreement may be brought in the state or federal courts located in the Governing State. Each party irrevocably submits to the jurisdiction of such courts in any such suit, action, or proceeding. (b) Entire Agreement; Order of Precedence. The Order Form, this Master Services Agreement, and the Incorporated Documents constitute the complete Agreement between the parties and supersede any prior discussion or representations regarding Customer’s purchase and use of the Services.

I:\cmo\Agreements\Agreement w Debtbook.bm.04.27.2026.FY2526-165.doc 9 To the extent any conflict exists between the terms of the Agreement, the documents will govern in the following order or precedence: (1) Order Form, (2) the Master Services, and (3) the Incorporated Documents. No other purchasing order or similar instrument issued by either party in connection with the Services will have any effect on the Agreement or bind the other party in any way.
(c) Amendment; Waiver. No amendment to the Order Form or the Master Services Agreement will be effective unless it is in writing and signed by an authorized representative of each party. DebtBook may update the Incorporated Documents from time-to-time following notice to Customer so long as such updates are generally applicable to all users of the Services. No waiver by any party of any of the provisions of the Agreement will be effective unless explicitly set forth in writing and signed by the party so waiving. Except as otherwise set forth in the Agreement, no failure to exercise, delay in exercising, or any partial exercise of any rights, remedy, power, or privilege arising from the Agreement will in any way waive or otherwise limit the future exercise of any right, remedy, power, or privilege available under the Agreement.
(d) Notices. All notices, requests, consents, claims, demands, and waivers under the Agreement (each, a “Notice”) must be in writing and addressed to the recipients and addresses set forth for each party on the Order Form (or to such other address as DebtBook or Customer may designate from time to time in accordance with this Section). All Notices must be delivered by personal delivery, nationally recognized overnight courier (with all fees pre-paid), or email (with confirmation of transmission), or certified or registered mail (in each case, return receipt requested, postage pre-paid). Any Notice delivered under the Agreement will be delivered, if to the Customer, to the address indicated in the Order Form and, if to DebtBook, at the following address: PO Box 667950, Charlotte, NC 28266.
(e) Force Majeure. In no event will either party be liable to the other party, or be deemed to have breached the Agreement, for any failure or delay in performing its obligations under the Agreement (except for any obligations to make payments), if and to the extent such failure or delay is caused by any circumstances beyond such party’s reasonable control, including acts of God, flood, fire, earthquake, pandemic, epidemic, problems with the Internet, shortages in materials, explosion, war, terrorism, invasion, riot or other civil unrest, strikes, labor stoppages or slowdowns or other industrial disturbances, or passage of law or any action taken by a governmental or public authority, including imposing an embargo.
(f) Severability. If any provision of the Agreement is invalid, illegal, or unenforceable in any jurisdiction, such invalidity, illegality, or unenforceability will not affect any other term or provision of the Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction. (g) Assignment. Either party may assign its rights or delegate its obligations, in whole or in part, on 30 days prior written notice to the other party, to an affiliate or an entity that acquires all or substantially all of the business or assets of such party, whether by merger, reorganization, acquisition, sale, or otherwise. Except as stated in this paragraph, neither party may assign any of its rights or delegate any of its obligations under the Agreement without the prior written consent of the other party, which consent may not be unreasonably withheld, conditioned, or delayed. The Agreement is binding on and inures to the benefit of the parties and their permitted successors and assigns.
(h) Marketing. Neither party may issue press releases related to the Agreement without the other party’s prior written consent. Either party may include the name and logo of the other party in lists of customers or vendors.
(i) State-Specific Certifications & Agreements. If Customer is a Government Entity and to the extent required under the laws of the Governing State, DebtBook hereby certifies and agrees as follows:
(i) DebtBook has not been designated by any applicable government authority or body as a company engaged in the boycott of Israel under the laws of the Governing State; (ii) DebtBook is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in the Agreement by any governmental department or agency of the Governing State;
(iii) DebtBook will not discriminate against any employee or applicant for employment because of race, ethnicity, gender, gender identity, sexual orientation, age, religion, national origin, disability, color, ancestry, citizenship, genetic information, political affiliation or military/veteran status, or any other status protected by federal, state, or local law; I:\cmo\Agreements\Agreement w Debtbook.bm.04.27.2026.FY2526-165.doc 10 (iv) DebtBook will verify the work authorization of its employees using the federal E-Verify program and standards as promulgated and operated by the United States Department of Homeland Security and, if applicable, will require its subcontractors to do the same; and (v) Nothing in the Agreement is intended to act as a waiver of immunities that Customer has as a matter of law as a Government Entity under the laws of the Governing State, including but not limited to sovereign or governmental immunity, public officers or official immunity or qualified immunity, to the extent Customer is entitled to such immunities.
(j) Execution. Any document executed and delivered in connection with the Agreement may be executed in counterparts, each of which is deemed an original, but all of which together are deemed to be one and the same agreement. To the extent permitted by applicable law, electronic signatures may be used for the purpose of executing the Order Form or this Agreement, if applicable, by email or other electronic means. Any document delivered electronically and accepted is deemed to be “in writing” to the same extent and with the same effect as if the document had been signed manually.

Fifth Asset, Inc. d/b/a DebtBook Redlands, CA
By: \signature2\ By: \signature1\
Name: \fullname2\ Name: Mario SaucedofullnMario Saucedoame1\ Title: \title2\ Title: Mayor\Mayor
Date:\date2\ Date: \date1\
ATTEST:

ATTEST:
______________________________________
Jeanne Donaldson, City Clerk
City Council AGENDA ITEM NO. I7.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Reject all bids for the Redlands Wastewater Treatment Plant Upgrades - Phase 2, Project No. 521006, and direct staff to solicit new bids for the project (Municipal Utilities and Engineering Director Heredia)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move that the City Council reject all bids received for the Wastewater Treatment Plant Upgrades Phase 2, and direct staff to solicit new bids.

RECOMMENDATION:

Staff recommends that the City Council reject all bids received for the Wastewater Treatment Plant Upgrades Phase 2, Project No. 521006, and direct staff to solicit new bids for the project.

DISCUSSION:

The City of Redlands has owned and operated a Wastewater Treatment Plant (WWTP) since 1962. The WWTP was expanded and upgraded in 1972, 1988, and 2004. These improvements were prompted by regulatory requirements and population growth. In 2004, a membrane bioreactor (MBR) filtration and disinfection process was installed to increase total treatment capacity to 9.5 million gallons per day (MGD). The MBR treatment process is capable of treating 6.0 MGD of wastewater to Title 22 recycled water standards, and operates in parallel with a 3.5 MGD conventional treatment process. Recycled water is used by Southern California Edison's Mountainview Power Plant as a cooling tower and landscape irrigation water, and by commercial customers located north of the I10 and west of the I-210 freeways as landscape irrigation water. The conventional treatment process discharges treated effluent to City-owned infiltration basins to recharge the groundwater basin. To ensure efficient operations and treat incoming flows, improvements to the WWTP are necessary, based on the completed assessment of the plant and treatment processes.

Pursuant to City Council approval of a Professional Services Agreement with Parsons Water & Infrastructure Inc. (Parsons) for the WWTP Treatment Plant Upgrades Phase 2 Project, final design of the project has been completed. Following design completion, MUED staff, in coordination with Parsons, prepared a bid package that includes multiple additive bid items to maximize the use of the $45 million State Revolving Fund (SRF) loan secured for the project.

Following the finalization of the bidding package, MUED staff advertised the Project for bids on February 5, 2026.

On April 2, 2026, the City Clerk’s Office received and publicly opened five (5) bids. The Bid Opening Report is attached to this staff report and summarized in the table below:

BID OPENING REPORT SUMMARY

BIDDERS

BASE BID
AMOUNT

ADDITIVE BID
"A" AMOUNT

ADDITIVE BID
"B" AMOUNT

ADDITIVE BID
"C" AMOUNT

ADDITIVE BID
"D" AMOUNT

1. GSE
Construction
Company, Inc.,
Livermore, CA
$49,794,000 $3,395,100 $12,006,000 $6,668,000 $4,703,000

2. Caliagua, Inc.,
Yorba Linda, CA
$57,484,300 $4,943,600 $17,226,900 $10,505,000 $8,430,000

3. Pacific
Hydrotech
Corporation,
Perris, CA
$58,555,000 $4,434,000 $15,716,300 $9,123,700 $5,960,500

4. Mountain
Cascade, Inc.,
Livermore, CA
$58,710,000 $4,164,000 $15,060,000 $8,742,000 $6,232,000

5. J.R. Filac
Construction
Company,
Escondido, CA
$63,380,000 $6,575,000 $15,005,000 $11,345,000 $6,905,000 The bid schedule for this Project was structured to include a Base Bid and multiple Additive Bids. The Base Bid represents the core scope of work necessary to achieve the primary project objectives, including improvements to headworks, primary treatment, peak-flow facilities, aeration basins, digestion systems, plant-wide electrical and SCADA systems upgrades, and associated civil and structural work.

In addition to the Base Bid, the Project included Additive Bid items ("A" through "D"), which consist of additional work that may be awarded depending on available funding. These additives include improvements such as additional pumping and thickening system upgrades, including peak ponds improvements, (Additive Bid "A"), dewatering system upgrades (Additive Bid "B"), construction of an additional digester (Additive Bid "C"), and expansion of membrane bioreactor (MBR) capacity and related process improvements (Additive Bid "D"). These additive bid items also include associated civil, structural, electrical, and instrumentation and control work, including SCADA integration, necessary to fully implement each improvement.

All bids significantly exceed the construction cost estimate and available Project funding. Staff recommends that the City Council reject all bids and direct staff to re-advertise the Project. If approved, staff will refine the scope of work, and the Project will be re-advertised in late May 2026.

ALTERNATIVES:

The City Council may deny the staff recommendation and provide an alternative direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Monica Heredia, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Goutam K. Dobey, City Engineer
PREPARED BY:

Gerard Nepomuceno, Senior Civil Engineer

FISCAL IMPACT
Discussion: There is no fiscal impact associated with rejecting all bids received.

Attachments
Bid_Opening_Report.pdf

City Council AGENDA ITEM NO. I8.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Purchase Order Modification in the amount of $87,000 with Flock Group, Inc. for the remainder of the fiscal year (Police Chief Tolber)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move that the City Council approve a purchase order modification in the amount of $87,000 with Flock Group, Inc. for the remainder of fiscal year 2025-26.

RECOMMENDATION:

Staff recommends City Council authorize staff to execute the modification of an existing purchase order in the amount of $87,000 with Flock Group, Inc. for the remainder of the fiscal year.

DISCUSSION:

On November 4, 2025, the City approved a sole-source purchase with Flock Group, Inc. for the renewal of leases for automated license plate recognition (ALPR) cameras deployed throughout the city. The ALPR cameras have been instrumental in providing crucial investigative leads in numerous crimes, including robbery, burglary, and sexual assault and continue to serve as a valuable tool in enhancing public safety and supporting law enforcement operations.

The requested increase of $87,000 is supported by a combination of renewal invoices and phased subscription quotes to reflect ongoing subscription and licensing services for existing ALPR camera deployments. Specifically, the funding supports a total of 29 deployed ALPR cameras across multiple phases, including 13 cameras under an existing renewal invoice, 5 cameras under a separate renewal invoice, 8 cameras included in the Phase 5 subscription quote, and 3 cameras included in the Phase 8 subscription quote.

In addition, the increase primarily supports subscription services for the second year of a 24-month term, as reflected in the two invoices attached to the staff report and consistent with the vendor’s invoicing for the 2026– 2027 service period. The other two quotes cover the first year of the contract. This funding request is intended to cover service costs within the current fiscal year. By approving this modification, the City will remain current with its contractual obligations and avoid any interruption in service.

Staff is requesting additional funds to maintain continuity of services for the ALPR cameras. The current purchase order amount is $133,500. With the approval of these additional funds, the total purchase order amount will increase to $220,500. Funding will come from the City's approved Citizens' Option for Public Safety (COPS) program budget.

ALTERNATIVES:

City Council may elect not to approve the PO modification. However, this will adversely affect our ALPR system operations to assist in solving crimes in the City of Redlands and throughout our region.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Rachel Tolber, Police Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Jimmy Nguyen, Management Analyst

FISCAL IMPACT
Fiscal Year: 2025-26
Revenue Generating: No
Amount: $87,000
Budgeted Y/N: Y
Account No.: S249001
Additional Appropriation Required: No
Discussion:

There is no fiscal impact associated with this action. Sufficient funding remains in the FY25-26 account 249200.

Attachments
Redlands_Phase_5_Renewal_Quote.pdf
Redlands_Phase_8_Renewal_quote.pdf
Flock_Safety_INV-87877_2026-02-25_Redacted.pdf
Flock_Safety_INV-88905_2026-03-09_Redacted.pdf
Flock Safety + CA - Redlands PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:

Connor Christon
[email protected]
3105699953
Created Date: 04/06/2026
Expiration Date: 10/02/2025
Quote Number: Q-160494
PO Number:

Quote
This document is for informational purposes only. Pricing is subject to change.

Bill To: 1270 W Park Ave Redlands, California 92373 Ship To: 1270 W Park Ave Redlands, California 92373 Billing Company Name: CA - Redlands PD Subscription Term: 12 Months Billing Contact Name: Renewal Term:

Billing Email Address: Payment Terms: Net 30
Billing Phone: Billing Frequency: Annual - First Year at Signing.

Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $24,000.00
Flock Safety Flock OS
FlockOS ™ - Included 1 Included
Flock Safety LPR Products
Flock Safety LPR, fka Falcon Included 8 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Subtotal Year 1: $24,000.00
Annual Recurring Subtotal: $24,000.00
Estimated Tax: $0.00
Contract Total: $24,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal for informational purposes only. Pricing is subject to change.

Product and Services Description
Flock Safety Platform Items Product Description
One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.

Professional Services -
Standard Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.

FlockOS Features & Description
FlockOS Features Description
Flock Safety + CA - Redlands PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:

Connor Christon
[email protected]
3105699953
Created Date: 04/07/2026
Expiration Date: 05/06/2026
Quote Number: Q-197964
PO Number:

Quote
This document is for informational purposes only. Pricing is subject to change.

Bill To: 1270 W Park Ave Redlands, California 92373 Ship To: 1270 W Park Ave Redlands, California 92373 Billing Company Name: CA - Redlands PD Subscription Term: 24 Months Billing Contact Name: Renewal Term:

Billing Email Address: Payment Terms: Net 30
Billing Phone: Billing Frequency: Annual - First Year at Signing.

Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $9,000.00
Flock Safety LPR Products
Flock Safety LPR, fka Falcon Included 3 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Standard
Implementation Fee 0 $0.00
Subtotal Year 1: $9,000.00
Annual Recurring Subtotal: $9,000.00
Estimated Tax: $0.00
Contract Total: $18,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal for informational purposes only. Pricing is subject to change.

Product and Services Description
Flock Safety Platform Items Product Description
One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.

Professional Services -
Standard Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.

FlockOS Features & Description
FlockOS Features Description
Community Network Access
The ability to request direct access to feeds from privately owned Flock Safety LPR cameras located in neighborhoods, schools, and businesses in your community, significantly increasing actionable evidence that clears cases.

Unlimited Users Unlimited users for FlockOS
State Network (License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted into the Flock Safety network within your state.

Nationwide Network (License Plate Lookup Only)
With the vast Flock Safety sharing network, law enforcement agencies no longer have to rely on just their devices alone. Agencies can leverage a nationwide system boasting 10 billion additional plate reads per month to amplify the potential to collect vital evidence in otherwise dead-end investigations.

Law Enforcement Network Access The ability to request direct access to evidence detection devices from Law Enforcement agencies outside of your jurisdiction.

Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search
Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks.

Insights & Analytics Reporting tool to help administrators manage their LPR program with device performance data, user and network audits, plate read reports, hot list alert reports, event logs, and outcome reports.

Real-Time NCIC Alerts on Flock ALPR Cameras
Receive automated alerts when vehicles entered into established databases for missing and want ed persons are detected, including the FBI's National Crime Information Center (NCIC) and National Center for Missing & Exploited Children (NCMEC) databases.

Unlimited Custom Hot Lists Create a list of vehicles of interest and receive real-time alerts when they’re detected by your Flock LPR cameras.

INVOICE
Flock Group Inc dba Flock Safety Invoice Number INV-88905 www.flocksafety.com Invoice Date: 3/9/2026
Due Date: 4/8/2026
Payment Terms: Net 30
PO#:
………………………………………………………………………………………………………………
Detach and Return with Payment
Make Checks Payable to: Flock Group Inc
If sending via
USPS:

Flock Group Inc
PO Box 121923
Dallas, TX 75312-1923
Account: CA - Redlands PD
Or
Invoice # INV-88905
If sending via
UPS, FedEx or
USPS:

Flock Group Inc
891923
885 East Collins Boulevard,
Suite 110
Richardson, TX 75081
Amount Due: $15,000.00
Amount Enclosed: $_________
Payment Remittance Information
Pay by Check:

Payable to: Flock Group Inc
Memo: INV-88905
Mail to: PO Box 121923
Dallas, TX 75312-1923
If paying by check, please include the remittance slip below.

Pay by ACH:

Account Legal Name: Flock Group Inc.

If paying by ACH, please include your invoice number in the memo section of the ACH transfer request.

Please be aware that failure to pay the invoice by the due date may result in an interest penalty or disconnection of service, as specified in your contract.

City Council AGENDA ITEM NO. I9.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Memorandum of Agreement (MOA) with the Los Angeles Police Department for Internet Crimes Against Children (ICAC) Unit and authorize the Chief of Police to sign the agreement (Police Chief Tolber)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve the Memorandum of Agreement (MOA) with the Los Angeles Police Department for Internet Crimes Against Children (ICAC) Unit and authorize the Chief of Police to sign the agreement.

RECOMMENDATION:

Staff recommends that the City Council approve the Memorandum of Agreement (MOA) with the Los Angeles Police Department for Internet Crimes Against Children Unit and authorize the Chief of Police to sign the agreement.

DISCUSSION:

Los Angeles Police Department (LAPD) is the recipient of a United States Department of Justice, Office of Juvenile Justice and Delinquency Prevention (OJJDP) grant to enforce laws regarding Internet Crimes Against Children (ICAC), utilizes this grant to administer and operate the Los Angeles ICAC Task Force.

The OJJDP has created the ICAC Task Force Program, which is a national network of state and local law enforcement cybercrime units. The national ICAC
Program assists state and local law enforcement agencies in developing an effective response to cyber enticement and child pornography cases. The program includes investigative and forensic components, training and technical assistance, victim services, and community education. Due in large part to the technological aspects of these cases, the ICAC Task Force Program promotes a multi-jurisdictional, multi-agency team approach to investigating and prosecuting ICAC cases.

Redlands Police Department (RPD) has been part of the ICAC Task Force since 2020 and has benefited from grant resources, joint operations, and extensive training opportunities.

ALTERNATIVES:

The City Council may choose not to approve the Memorandum of Agreement with the Los Angeles Police Department for internet Crimes Against Children (ICAC) Unit.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Rachel Tolber, Police Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Chay Miller, Executive Police Assistant

FISCAL IMPACT
Fiscal Year: 2026-2027
Revenue Generating: No
Amount: $0
Budgeted Y/N: N
Account No.: N/A
Additional Appropriation Required: No
Discussion:

There is no direct fiscal impact associated with this agreement.

Attachments
LAPD_ICAC_MOA_Exhibit_1.pdf
MOA_w_LAPD_ICAC.pdf

1 I:\cmo\Agreements\MOA Renewal w LAPD ICAC.bm.04.21.2026.FY2526-159.docx

MEMORANDUM OF AGREEMENT

BETWEEN

THE LOS ANGELES POLICE DEPARTMENT

INTERNET CRIMES AGAINST CHILDREN TASK FORCE
AND

THE REDLANDS POLICE DEPARTMENT
I. PARTIES
This Memorandum of Agreement (MOA) is entered into by and between the Los Angeles Police Department (LAPD) and the Redlands Police Department (RPD).

II. BACKGROUND
The LAPD is the recipient of a United States Department of Justice (DOJ), Office of Juvenile Justice and Delinquency Prevention (OJJDP) grant to enforce laws regarding Internet Crimes Against Children (ICAC). The LAPD utilizes this grant to administer and operate the Los Angeles Regional ICAC Task Force.

The OJJDP created the ICAC Task Force Program, a national network of state and local law enforcement cybercrime units. The federal ICAC program assists state and local law enforcement agencies in developing an effective response to cyber enticement and child pornography cases. The program encompasses investigative and forensic components, training and technical assistance, victim services, and community education. Due to the technological aspects of these cases, the ICAC Task Force Program promotes a multi­jurisdictional, multi-agency team approach to investigating and prosecuting ICAC cases.

The mission of the Los Angeles Regional ICAC Task Force, therefore, is to: (1) properly investigate and prosecute those who sexually exploit children using the internet and/or computers; (2) provide training and equipment to those involved in investigating and prosecuting ICAC; and, (3) provide community education regarding the prevention of ICAC. 2 I:\cmo\Agreements\MOA Renewal w LAPD ICAC.bm.04.21.2026.FY2526-159.docx III. PURPOSE
The purpose of this MOA is to delineate the responsibilities and expectations of the RPD and the LAPD, and to formalize their working relationship in the Los Angeles ICAC Task Force. By joining this Task Force, the RPD will benefit from grant resources, joint operations, and extensive training opportunities. The Los Angeles ICAC Task Force will benefit from RPD’s investigative support.

The RPD agrees to join the ICAC Task Force as an Affiliate Agency for the primary purpose of vigorously and properly investigating ICAC. As an Affiliate Agency, the RPD agrees to adhere to the current ICAC Task Force Program Operational and Investigative Standards and any revisions thereto that may be made during the term of this MOA. A copy of the Operational and Investigative Standards is attached as Exhibit 1 and made a part of this MOA. Furthermore, for the purposes of the OJJDP grant, it is understood that an Affiliate Agency is a grant subrecipient subject to all established subrecipient monitoring policies and procedures.

IV. INVESTIGATIONS
Investigations will follow guidelines established by each agency’s respective policy manual or guidelines. However, ICAC investigations shall also be governed by the national ICAC program’s Operational and Investigative Standards. Violation of the ICAC Operational Standards is cause for cancellation of this MOA. This MOA is not intended to infringe on the ongoing investigations of any other agency. It is agreed that unilateral acts on the part of employees involved in Task Force investigations are not in the best interest of the Task Force.

A. Redlands Police Department Responsibilities.

Redlands Police Department may:

1. Use “authorized personnel” who themselves lack powers of arrest but have been authorized by their respective agency to participate in investigations and are being supervised by “sworn personnel.” Each investigator involved with undercover operations must receive ICAC training prior to initiating proactive investigations and shall submit reports of all undercover activity to the OJJDP.

2. Conduct reactive investigations where subjects are associated within the RPD jurisdiction, including investigations of child pornography, CYBERTIP referrals from the National Center for Missing and Exploited Children, Electronic Service Providers, Internet Service Provider, law enforcement referrals, and other ICAC-related investigations. Additional case initiations may develop from subject interviews, documented public sources, direct observations of suspicious behavior, public complaints, etc. 3 I:\cmo\Agreements\MOA Renewal w LAPD ICAC.bm.04.21.2026.FY2526-159.docx

3. Record and document all undercover online activity. Any deviations from this policy due to unusual circumstances shall be documented in the relevant case file and reviewed by the ICAC Task Force Unit Commander.

4. Provide the Los Angeles ICAC Task Force with access to all ICAC investigative files, including, without limitation, computer records, to ensure compliance with all national ICAC standards for a period of no less than three years.

5. Locate its ICAC investigators in a secure space provided by the RPD with controlled access to all equipment, software, and investigative files. At a minimum, information should be maintained in locked cabinets and controlled by the RPD ICAC Task Force personnel, with restricted access to authorized personnel only.

6. Conduct education and prevention programs to foster awareness and provide practical, relevant guidance to children, parents, educators, librarians, the business and law enforcement communities, and other individuals concerned about internet child safety issues.

Note: Presenters shall not discuss ongoing investigative techniques and undercover operations utilized by the ICAC Task Force in the education and prevention programs.

V. SUPERVISION
The RPD will be responsible for the day-to-day operational supervision, administrative control, and personal and professional conduct of its officers and agents assigned to the Task Force.

Internet Crimes Against Children investigations are a cooperative effort, and investigative decisions will be a joint process guided by ICAC standards.

VI. JURISDICTION
The principal sites of Task Force activity will be within the jurisdictional areas of the respective member law enforcement agencies. Nothing in this agreement shall otherwise limit or expand the jurisdiction and powers normally possessed by RPD employees as a member of the RPD.

VII. EVIDENCE
Seized evidence and any other related forfeiture will be handled in a manner consistent with the seizing law enforcement agency’s policies.

VIII. LIABILITY
RPD is responsible and liable for the acts and omissions of its own officers, agents, or employees in connection with the performance of their official duties under this MOA. For tort liability 4 I:\cmo\Agreements\MOA Renewal w LAPD ICAC.bm.04.21.2026.FY2526-159.docx purposes, no participating agency shall be considered the agent of other participating agencies.

Each participating agency shall be liable (if at all) only for the torts of its own officers, agents, or employees that occur within the scope of their official duties.

IX. REPORTING STATISTICS
Using a form provided by the Los Angeles ICAC Task Force, the RPD shall submit monthly statistics to the Task Force on all ICAC investigations or other investigative work pertaining to the sexual exploitation of children via the Internet. These statistics shall be submitted in the appropriate format by the 10th day of each month and shall include data on all related investigations opened or closed during the month, as well as forensic examinations, technical/investigative assistance provided to other agencies, subpoenas, and court orders issued, training hours attended and taught, and community outreach provided.

In addition, a breakdown of basic case data shall be included for each sexual exploitation of a minor (child pornography) case and/or criminal solicitation of a minor (enticement/traveler) case investigated by the RPD. The Task Force will be responsible for all required reporting to the OJJDP.

X. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL
RIGHTS AND NONDISCRIMINATION - 28 C.F.R. Part 38
The recipient (LAPD) and subrecipient RPD must comply with all applicable requirements of 28 Code of Federal Regulations (C.F.R.) Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries.

Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination based on religion, a religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient (“subgrantee”) organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations.

The text of 28 C.F.R. Part 38 is available for reference via the Electronic Code of Federal Regulations (e-CFR) (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse) by browsing Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR “current” data.

XI. TRAINING
The RPD shall make investigators designated as Task Force members available for applicable specialized training provided through the national ICAC program and other appropriate training programs. The Task Force will review training requests and provide funding for ICAC-approved training when appropriate.
5 I:\cmo\Agreements\MOA Renewal w LAPD ICAC.bm.04.21.2026.FY2526-159.docx XII. PARTICIPATING AGENCY OBLIGATIONS AND CIVIL IMMIGRATION

ENFORCEMENT
The RPD, as a local law enforcement agency, is responsible for enforcing state and local criminal laws. It is neither authorized nor responsible for the enforcement of civil immigration laws or regulations.

The Congress of the United States has vested the United States Immigration and Customs Enforcement and the United States Customs and Border Protection with the legal authority and responsibility for enforcing civil immigration laws, including status violations and removal proceedings. Therefore, Task Force personnel must abide by the limitations in legal authority and responsibility for enforcing federal civil immigration laws.

The California Values Act or Senate Bill 54, other state laws, and each agency’s existing policies and practices provide procedural protections to ensure that each agency’s personnel do not go beyond existing legal authorities or contradict the agency’s steadfast commitment to community and constitutional policing principles.

XIII. SUBRECIPIENT GUIDELINES
As a grant subrecipient, RPD agrees to comply with LAPD and the Office of Justice Programs (OJP) grant monitoring guidelines, protocols, and procedures, and to cooperate with LAPD, Bureau of Justice Assistance (BJA) and The Office of the Chief Financial Officer (OCFO) on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits.

The subrecipient agrees to provide to LAPD, BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this MOA. Further, the subrecipient agrees to abide by reasonable deadlines set by LAPD, BJA and OCFO for providing the requested documents.

LAPD will engage in a formal written process to notify the subrecipient of corrective actions needed to come into compliance. If the subrecipient does not take corrective action or does not come into compliance with the provisions in this MOA, or fails to cooperate with LAPD’s, BJA's, or OCFO's grant monitoring activities, it may result in sanctions affecting the subrecipient’s DOJ awards, including, but not limited to: withholdings and/or other restrictions on the subrecipient access to grant funds; referral to the Office of the Inspector General for audit review; designation of the subrecipient as a DOJ High Risk grantee; or termination of an award(s). More information may be obtained by visiting the monitoring policies and procedures posted on the OJP website: https://www.ojp.gov/funding/financialguidedoj/iii-postawardrequirements#104-0 XIV. CONFIDENTIALITY
Except as required by court order, subpoena or by applicable law, the parties agree that any confidential information pertaining to investigations of ICAC will be held in the strictest 6 I:\cmo\Agreements\MOA Renewal w LAPD ICAC.bm.04.21.2026.FY2526-159.docx confidence and will only be shared with participating ICAC Task Force members or other law enforcement agencies where necessary or as otherwise permitted by federal and/or state law.

EFFECTIVE DATE
This MOA shall be effective on the date of the final signature of the parties and continue until such time as federal funding for the grant ends or the MOA is canceled by either party upon written notice delivered to both agency directors.
______________________________ DATE: _________________
JIM McDONNELL
Chief of Police
Los Angeles Police Department
______________________________ DATE: ____________________

RACHEL TOLBER
Chief of Police
Redlands Police Department
ATTEST:
_______________________________
Jeanne Donaldson, City Clerk
7 I:\cmo\Agreements\MOA Renewal w LAPD ICAC.bm.04.21.2026.FY2526-159.docx Attachment
Exhibit 1: Internet Crimes Against Children Task Force Program – Operational and Investigative Standards
Memorandum of Agreement Between

LAPD AND RPD
EXHIBIT 1
Internet Crimes Against Children
Task Force Program
Operational and Investigative
Standards
City Council AGENDA ITEM NO. I10.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8759 Authorizing the City Manager or Designee to Apply for and Accept Caltrans Airport Improvement Program (AIP) Matching Grant Funds (Facilities and Community Services Department Director Crocker) MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move that the City Council adopt Resolution No. 8759.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8759 to designate an authorized representative to apply for California Department of Transportation grants related to the Redlands Municipal Airport.

DISCUSSION:

The Redlands Municipal Airport (REI) is included in the Federal Aviation Administration (FAA) National Plan of Integrated Airport Systems (NPIAS), which identifies airports that are significant to national air transportation and eligible for Federal Airport Improvement Program (AIP) funding. Inclusion in the NPIAS allows the City of Redlands to compete for and receive federal grants to support the maintenance and improvement of airport infrastructure.

To supplement federal funding, the California Department of Transportation (Caltrans) Aeronautics Program offers an AIP Matching Grant. This program provides state funding equal to 5 percent of an FAA AIP grant for eligible public-use airports, including Redlands Municipal Airport. To qualify for this funding, projects must be included in the airport’s approved Capital Improvement Plan (CIP), have an executed FAA AIP grant agreement, and comply with the California Environmental Quality Act (CEQA). Additionally, projects must not begin prior to state allocation, and funding is awarded on a first-come, first-served basis until available funds are exhausted.

Resolution No. 8759 formalizes the City’s participation in the Caltrans AIP Matching Grant Program by authorizing the City Manager, or their designee, to apply for, accept, and execute all necessary grant-related documents. This includes applications, agreements, contracts, and any amendments required to secure and administer state matching funds in accordance with applicable guidelines. The resolution also satisfies Caltrans requirements that a designated City representative be authorized to act on behalf of the City in all matters related to grant funding.

Adoption of the resolution will enable the City to leverage both federal and state funding sources to support ongoing and future airport capital improvement projects identified in the FAA-approved Airport Capital Improvement Plan (ACIP) and the City’s Airport Capital Improvement Plan. These projects include the upcoming Taxiway Alpha and Apron Pavement Treatment project scheduled to begin in July 2026, as well as future initiatives such as the replacement of the Automated Weather Observation System (AWOS) and development of a Disadvantaged Business Enterprise (DBE) program.

Overall, the resolution ensures that the City can efficiently access available grant funding, reduce the local financial burden, and continue to maintain and enhance airport facilities. These improvements will benefit airport users, support regulatory compliance and strengthen the airport’s role as a valuable transportation and economic asset to the community.

ALTERNATIVES:

City Council could choose to forego funding and incur the full costs of the project or not undertake the activity and forego all additional monies that could have been received under an incentive program offered by State programs.

STRATEGIC PLAN:

Priority D: Sustainability
SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Joe Bierma, Management Analyst

FISCAL IMPACT
Fiscal Year: 2026-2027
Revenue Generating:

Amount:

Budgeted Y/N:

Account No.:

Additional Appropriation Required: No
Discussion:

The Caltrans Airport Improvement Program (AIP) Matching Grant provides five percent of the total FAA grant amount for eligible airport improvement projects. The City’s required match is covered through the FAA AIP grant structure, resulting in minimal local fiscal impact. Acceptance of the State matching funds will reduce the City’s outof-pocket contribution toward approved airport projects and support completion of federally funded improvements at Redlands Municipal Airport.

Attachments
Resolution_No_8759.pdf
1 I:\cmo\Resolutions\Resolution No. 8759.bm.04.20.2026.docx RESOLUTION NO. 8759

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO APPLY FOR,

ACCEPT, AND EXECUTE DOCUMENTS RELATED TO THE CALIFORNIA

DEPARTMENT OF TRANSPORTATION AIRPORT IMPROVEMENT

PROGRAM (AIP) MATCHING GRANT
WHEREAS, discretionary and entitlement grant funding is available to the City of Redlands Municipal Airport to support ongoing capital improvement projects in accordance with the City’s Airport Master Plan, Airport Layout Plan, and the Federal Aviation Administration (FAA) Airport Improvement Program Handbook; and
WHEREAS, the California Department of Transportation, pursuant to the Public Utilities Code section 21683.1, provides grants of five percent of Federal Aviation Administration grants to airports; and
WHEREAS, the California Department of Transportation requires the City to formally designate City representatives who shall be authorized to execute grant-related documents in accordance with State assistance and grant funding guidelines; and WHEREAS, the successful implementation of grant funded projects will not only provide immediate benefits to the airport user, but will also enhance the viability of the Airport as an asset to the City and the community.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City Manager, or City Manager’s designee, is hereby authorized to apply for, accept, and execute in the name of the City of Redlands all applications, contracts, agreements, and amendments necessary to secure grant funds through the California Department of Transportation Airport Improvement Program (AIP) Matching Grant.

Section 2. This Resolution shall take effect immediately upon its adoption.

ADOPTED, SIGNED AND APPROVED this 5th day of May, 2026.

___________________________________
Mario Saucedo, Mayor
ATTEST:
_________________________________
Jeanne Donaldson, City Clerk
2 I:\cmo\Resolutions\Resolution No. 8759.bm.04.20.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 5th day of May, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________________
Jeanne Donaldson, City Clerk
City Council AGENDA ITEM NO. I11.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8769 initiating proceedings to continue levying assessments, appointing an assessment engineer, and ordering the preparation of the Engineer's Reports for Street Lighting District No. 1 and Landscape Maintenance District No. 1, rescind Resolution No. 8651, and determine that adoption of the resolution is exempt from environmental review pursuant to the general rule of the California Environmental Quality Act (CEQA) guidelines (Facilities and Community Services Department Director Crocker)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move that the City Council adopt Resolution No. 8769 rescinding Resolution No. 8651, and determine that the adoption of Resolution No. 8769 is exempt from environmental review pursuant to the general rule of the California Environmental Quality Act (CEQA) guidelines.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8769, initiating proceedings to continue levying assessments, appointing an assessment engineer, and ordering the preparation of Engineer's Reports for Street Lighting District No. 1 and Landscape Maintenance District No.1 and determine adoption of Resolution No. 8769 is exempt from environmental review pursuant to the general rule of the California Environmental Quality Act (CEQA) guidelines.

DISCUSSION:

On July 7, 1987, the City Council established Landscape Maintenance District No. 1 (LM District) to ensure the continued provision of satisfactory landscape maintenance throughout designated areas of the City. The LM District assessments fund labor, materials, and equipment necessary to provide services including turf and ground cover maintenance, irrigation system upkeep, tree trimming, and overall district administration.

On September 19, 1989, the City Council established Street Lighting District No. 1 (SL District) to fund the operation and maintenance of the City’s street lighting system. Assessments collected within the SL District are used to cover electricity costs, as well as labor, materials, and equipment needed to repair and replace damaged or inoperable streetlights, poles, and related infrastructure, in addition to district administration.

Both districts were formed pursuant to the Landscaping and Lighting Act of 1972 and are subject to the requirements of Proposition 218, which governs the establishment and adjustment of property-related assessments. Proposition 218 requires a public notice and protest hearing process prior to any increase in assessments. However, such a process is not required when assessments remain unchanged. At this time, staff is not proposing any increase to the assessment rates for either the LM District or the SL District.

The proposed action before the City Council is the adoption of Resolution No. 8769, which initiates proceedings for the continued annual levy of assessments for Fiscal Year 2026–2027 within both districts. The resolution also appoints Donald Young, Registered Contractor Engineer License No. 49918, One Stop Permit Center Manager, as the Assessment Engineer. In this capacity, Mr. Young is authorized to prepare the Engineer’s Reports for both districts in accordance with the Landscaping and Lighting Act of 1972.

The Engineer’s Reports will identify the improvements and services to be funded, estimate the associated costs, and allocate those costs among properties within each district. Preparation and subsequent approval of these reports by the City Council are required steps prior to submitting the assessment rolls to the San Bernardino County Assessor’s Office for inclusion on the property tax roll for Fiscal Year 2026–2027.

Adoption of Resolution No. 8769 does not increase assessment rates or expand the scope of services. Rather, it continues the existing funding mechanism necessary to maintain current service levels within both districts.

The proposed action is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines, which applies to activities where it can be seen with certainty that there is no possibility of a significant effect on the environment. The continued levy of existing assessments to fund ongoing maintenance and operational activities does not constitute a change in use or intensity and therefore falls within this exemption.

ALTERNATIVES:

The City Council may choose not to adopt the proposed Resolution . However, the assessments cannot be levied without adoption of the Resolution.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Don Young, One Stop Permit Center Manager
Don Young, One Stop Permit Center Manager

FISCAL IMPACT
Fiscal Year: FY 2026/27
Revenue Generating: Yes
Amount: $
Budgeted Y/N:

Account No.:

Additional Appropriation Required: No
Discussion:

The proposed Fiscal Year 2026/27 the Street Lighting District No. 1 and Landscape Maintenance District No. 1 assessments will generate revenues to supplement necessary General Fund costs within the Facilities and Community Services Department budget to provide services within the districts.

Attachments
Attachment_A_-_Resolution_8651_rescinded.pdf
Resolution_No_8769.pdf

1 I:\cmo\Resolutions\Resolution No. 8769.bm.04.20.2026.docx RESOLUTION NO. 8769

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

INSTITUTING PROCEEDINGS FOR THE CONTINUED LEVY OF

ASSESSMENTS, APPOINTING AN ASSESSMENT ENGINEER, AND

ORDERING THE PREPARATION OF AN ENGINEER'S REPORT IN THE MATTER OF STREET LIGHTING DISTRICT NO. 1 AND LANDSCAPE
MAINTENANCE DISTRICT NO. 1
WHEREAS, the City Council of the City of Redlands (this “City Council”) has determined that the public interest, convenience and necessity requires the installation, operation and maintenance of a street lighting system and other facilities as set forth in Section 22525 of the California Streets and Highways Code; and
WHEREAS, it has been determined by the City Council of the City of Redlands (this “City Council”), that the public interest, convenience and necessity requires the maintenance of landscaping as set forth in Section 22525 of the California Streets and Highways Code; and WHEREAS, this City Council has formed Redlands’ Street Lighting District No. 1 to pay the costs associated with the installation, operation and maintenance of such street lighting system and other facilities; and
WHEREAS, this City Council has formed Redlands’ Landscape Maintenance District No. 1 to pay the costs for the maintenance such landscaping; and WHEREAS, it is the desire of this City Council to initiate proceedings and order the preparation of an engineer’s report to levy assessments for fiscal year 2026-2027 upon properties located within Street Lighting District No. 1 and Landscape Maintenance District No. 1; and WHEREAS, this City Council further desires to appoint Donald Young, RCE No. 49918, One Stop Permit Center Manager, as the "Assessment Engineer" for Street Lighting District No. 1 and Landscape Maintenance District No. 1;
NOW, THEREFORE, the City Council of the City of Redlands does hereby find, determine and resolve as follows:

Section 1. That the public interest, convenience and necessity requires the continued levy of assessments within Street Lighting District No. 1 for the purpose of installing, operating and maintaining street lights and associated facilities as authorized by Section 22620 of the California Streets and Highways Code and in compliance with Article XIIID, and Section 19 of Article XVI, of the California Constitution.

Section 2. That the public interest, convenience and necessity requires the continued levy of assessments within Landscape Maintenance District No. 1 for the purpose of maintaining landscaping and improvements as authorized by Section 22620 of the California Streets and 2 I:\cmo\Resolutions\Resolution No. 8769.bm.04.20.2026.docx Highways Code and in compliance with the requirements of Article XIIID and Section 19 of Article XVI of the California Constitution.

Section 3. That the properties to be assessed for the installation, operation and maintenance of the street lighting facilities shall be those properties located within the boundaries of Street Lighting District No. 1.

Section 4. That the properties to be assessed for the maintenance and operation of the landscaping and improvements shall be those properties located within the boundaries of Landscape Maintenance District No. 1.

Section 5. That the proceedings for the continued levy of assessments within Street Lighting District No. 1 and Landscape Maintenance District No. 1 shall be conducted in accordance with the provisions of Division 15 of the California Streets and Highways Code (the Landscaping and Lighting Act of 1972) and in compliance with the requirements of Article XIIID, and Section 19 of Article XVI, of the California Constitution.

Section 6. That Donald Young, Registered Contractor Engineer License No. 49918, One Stop Permit Center Manager, having an office located at 35 Cajon Street, Suite 15A, Redlands, California, is hereby appointed “Assessment Engineer” and shall have the authority conferred upon the Assessment Engineer by the Landscaping and Lighting Act of 1972.

Section 7. That the Assessment Engineer is hereby ordered to prepare a report in accordance with the Landscaping and Lighting Act of 1972.

Section 8. Resolution No. 8651 is hereby rescinded.

ADOPTED, SIGNED AND APPROVED this 5th day of May, 2026. ______________________________
Mario Saucedo, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
3 I:\cmo\Resolutions\Resolution No. 8769.bm.04.20.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof, held on the 5th day of May, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
_______________________________
Jeanne Donaldson, City Clerk
City Council AGENDA ITEM NO. I12.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request of an in-kind support in the amount of $11,448.00 related to the Annual Redlands Festival of Arts event hosted by Redlands Art Festival Association, Inc., on Saturday, May 23 and Sunday, May 24, 2026; approve temporary street closures of South 4th Street and Eureka Street; authorize sale and consumption of alcoholic beverages at the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker) MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

1. I move that the City Council determine that the approval of the Redlands Festival of Arts event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; and

2. I move that the City Council approve the request for in-kind support in the amount of $11,448.00; and

3. I move that the City Council approve the temporary street closures on South 4th Street and Eureka Street; and authorize the sale and consumption of alcoholic beverages, for the Annual Redlands Festival of Arts event to be held on Saturday, May 23, and Sunday, May 24, 2026.

RECOMMENDATION:

Staff recommends that the City Council determine that approval of the actions associated with the Redlands Festival of Arts event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (CEQA). Staff further recommends that the City Council approve the request for in-kind support in the amount of $11,448.00 related to the Redlands Festival of Arts event hosted by the Redlands Arts Festival Association, Inc. (Association), on May 23 and 24, 2026; approve temporary street closures along South 4th Street and Eureka Street; and authorize the sale and consumption of alcoholic beverages at the event.

DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide beneficial services to the community. In an effort to support programs that provide community benefit, the City Council will, from time to time, consider the authorization of inkind support, including the use of City equipment, staff, and facilities for special events.

The Redlands Arts Festival Association, Inc., is a registered non-profit organization based in the City of Redlands.

The Association is requesting to host their 15th annual Redlands Festival of Arts at Smiley Park and a portion of the Redlands Bowl lawn. The event will be held on Saturday, May 23 and Sunday, May 24, 2026 from 8:00 a.m. to 5:00 p.m. The event will include over 100 local artists, food trucks, a beer and wine garden and live music. The Association anticipates 5,000 to 7,000 attendees over the two-day event.

The Association is requesting in-kind support in the amount of $11,448.00 for departmental resources, including Police personnel and Facilities and Community Services (FCS) personnel, park facilities and equipment.

Previously, the City Council approved $7,587.00 in in-kind support for last year’s 14th Annual Redlands Festival of Arts event, hosted on Saturday, May 24, 2025, and Sunday, May 25, 2025.

In addition, the Association is requesting the periodic temporary street closures from Friday, May 22, 2026 at 6:00 a.m. through Sunday, May 24, 2026 at 8:00 p.m. The request for street closures includes Eureka Street from West Olive Avenue to the south side of the Joslyn Senior Center parking lot. A soft closure would be erected with barricades and personnel from West Olive Avenue to the north side of the Contemporary Club parking lot, then a hard closure would be in place, using the Meridian crash barriers, from the north side of the Contemporary Club parking lot to the south side of the Joslyn Senior Center parking lot. The soft closure will allow residents in this portion of Eureka Street access to their driveways and homes during the closure dates. The request for street closures also includes South 4th Street between West Vine Street and the north side of the Contemporary Club parking lot. This portion would also be closed as a hard closure with the use of the Meridian crash barriers. The closure of Eureka Street and South 4th Street would be installed on Friday, May 22, at 6:00 a.m. and remain in place until Sunday, May 24, at 8:00 p.m. The soft closure on Eureka Street would be temporarily removed each evening after event activities conclude to allow normal resident access overnight and would be reinstalled the following morning, prior to the start of event activities.

City Council approval is also necessary to authorize the consumption and sale of alcohol for this event due to its proposed location at Smiley Park. Staff's approval authority is limited to only enclosed public areas in public parks as defined by Resolution No. 7559.

The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of the construction or replacement of a minor accessory structure next to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.

ALTERNATIVES:

The City Council may elect to deny the request for in-kind support, deny the request for temporary street closures and the sale and consumption of alcohol and/or direct staff accordingly.

STRATEGIC PLAN:

Priority A: Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jaclyn Ramirez, Admin Assistant

FISCAL IMPACT
Fiscal Year: 2025/2026
Revenue Generating: Yes
Amount: $11,448.00
Budgeted Y/N: N
Account No.:

Additional Appropriation Required: No
Discussion:

Please see the "Fiscal Impact" attachment for reference.

Attachments
A_Special_Event_Application_-_Festival_of_Arts.pdf
B_In-Kind_Request_-_Festival_of_Arts.pdf
C_Event_Map_-_Festival_of_Arts.pdf
D_Verification_of_Non-Profit_-_Festival_of_Arts.pdf
E_ABC_Application_-_Festival_of_Arts.pdf
F_Street_Closure_Approval_-_Festival_of_Arts.pdf
G_Fiscal_Impact_-_Festival_of_Arts.pdf

In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2025-2026
Amount Type 2024-2025Amount
Police Personnel1 $4,978.00 Hard Cost $3,997.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $3,375.00 Hard Cost $3,375.00 Personnel & Equipment Subtotal $8,353.00 $7,372.00
Fees Established by City Council
Resolution
Park Reservation $215.00 Soft Cost $215.00
FCS Equipment $2,880.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $3,095.00 $215.00
Total Departmental Charges and Fees $11,448.00 $7,587.00 $8,353.00
$3,095.00
$11,448.00
Hard Cost
Soft Cost
Total
$7,372.00
$215.00
$7,587.00
1 Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2025-26 to date:

TABLE 2: FY 2025-26 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$472,219.93 $45,898.59 $0.00 $518,118.52 $518,118.52
City Council AGENDA ITEM NO. I13.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request of an in-kind support in the amount of $54,212.28 related to the Summer Music Festival hosted by Redlands Bowl Performing Arts (RBPA), beginning June 19, 2026, and continuing through August 14, 2026; approve temporary street closures of Eureka Street and Grant Street; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the state's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker) MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

1. I move that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; and

2. I move that the City Council approve the request for in-kind support in the amount of $54,212.28; and

3. I move that the City Council approve the temporary street closures of Eureka Street & Grant Street for the Summer Music Festival event, beginning June 19, 2026, and continuing through August 14, 2026.

RECOMMENDATION:

Staff recommends that the City Council determine that approval of the actions associated with the Summer Music Festival event are exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (CEQA). Staff further recommends that the City Council approve the request of an in-kind support in the amount of $54,212.28 related to the Summer Music Festival event hosted by Redlands Bowl Performing Arts, beginning June 19, 2026, and continuing through August 14, 2026, and approve temporary street closures of Eureka Street & Grant Street.

DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide beneficial services to the community. In an effort to support programs that provide community benefit, the City Council will, from time to time, consider the authorization of inkind support, including the use of City equipment, staff, and facilities for special events.

Redlands Bowl Performing Arts (RBPA), formerly Redlands Community Music Association, Inc. (RCMA), is a registered non-profit organization based in the City of Redlands. The RBPA's annual Summer Music Festival is scheduled to begin on June 19, 2026, and continue through August 14, 2026, consisting of nineteen (19) performances over 9 weeks. The twice weekly performances will be held on Tuesdays and Fridays from 6:00 p.m. to 10:00 p.m., with performances starting at 8:00 p.m. The festival includes four performances of “Frozen” from Thursday, July 23, through Sunday, July 26. The RBPA will facilitate a fireworks show on August 14, following the last performance of the festival. The anticipated attendance for the Summer Music Festival event is approximately 6,000 attendees per night, a total of over 100,000 visitors from Redlands and surrounding cities. On January 16, 2007, the City Council approved a lease agreement with RCMA, now RBPA, to use the Redlands Bowl for their summer performances exclusively.

The RBPA is requesting in-kind support in the amount of $54,212.28 for departmental resources, including Police, Fire, and Facilities and Community Services (FCS) personnel, and FCS facilities (Redlands Bowl, Smiley Park and the Joslyn Senior Center parking lot). Previously, the City Council approved $42,275.78 in in-kind support for last year’s annual Summer Music Festival event.

In addition, the RBPA is requesting periodic temporary street closures from Friday, June 19, 2026, through Friday, August 14, 2026. The request for periodic temporary street closures includes Eureka Street from West Vine Street to West Olive Avenue and Grant Street from the Joslyn Senior Center parking lot to West Olive Avenue. The closures of Eureka Street and Grant Street would be installed on each performance day at 4:00 p.m. and remain in place until 11:00 p.m.

The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of the construction or replacement of a minor accessory structure next to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.

ALTERNATIVES:

The City Council may elect to deny the request for in-kind support, deny the request for temporary street closure and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Marion Cronin, Administrative Analyst
Marion Cronin, Administrative Analyst

FISCAL IMPACT
Fiscal Year: 2025/2026
Revenue Generating: Yes
Amount: $54,212.28
Budgeted Y/N: No
Account No.:

Additional Appropriation Required: No
Discussion:

Please see the "Fiscal Impact" attachment for reference.

Attachments
A_Special_Event_Application_-_Summer_Music_Festival.pdf B_In-Kind_Support_-_Summer_Music_Festival.pdf
C_2026_Season_Schedule_-_Summer_Music_Festival.pdf
D_Verification_of_non-Profit_-_Summer_Music_Festival.pdf E_Street_Closure_-_Summer_Music_Festival.pdf
F_Fiscal_Impact_-_Summer_Music_Festival.pdf

1. 2.

3. 4.

5. 6.

7. 8.

9. Event: Summer Music Fe stival Date: OfR/IY, -'WPJ

PERMIT TO CLOSE STREET FOR SOCIAL EVENT(S)
Permission to close a street for an event is
subject to the following requirements:

Street Closure Diagram MUST be attached. (Failure to submit diagram will result in non-issuance of permit).

Event Flyer or Event Description MUST be attached. (Failure to submit flyer or event description will result in non-issuance of permit).

Applicant MUST provide insurance coverage per City's req·uirements (see reverse) Written permission from all residents of the effected portion of the street MUST be attached.

No tables or other objects shall be placed on the street surface.

No alcohol shall be consumed on the street or City right-of-way outside of a permitted area.

Temporary No Parking Signs and barricades shall be supplied and posted by City Staff Affected street(s) shall remain accessible for emergency vehicles and local traffic at all times.

This permit pertains only to the closing of the street(s). This permit does not relate to the type of activity, noise, or any other aspect of the event. All other applicable and appropriate ordinances and laws apply.

Permission is hereby granted to: _R_ ed_ l_ a_n_d_s _B_ow__l _Pe_ rf_ o_rm_in-=_g'-A_ rt_ s ______________ _ To close (street names) _Eu_re__k_a_S_t&__G_ra_nt_S_t ______________________ _ Between (street names) Starting by Smiley Library up to Olive & Grant St from Brookside to Olive Day & date txo/1c1-D�/11 Event times - from (time) 5:00 Oaml✓lpm to (time) 10:oo Oaml✓lpm Address of Applicant: 168 S. Eureka St Phone No: 909-793-7316 Signature of Applicant: 4}104°'== _ Applicant Name (print): Beverly Noer Condition(s);set up & clean up time required: �e:¼ ue W\\\ be�\n a.+ l\: Zof¥Y\ -t \;:e,, 'r2e �, c \c:.�c> u,� \o'l \ C\?YY)
Event Description: Summer Music Festival
Facilities & Community Services Department

4. Risk Managemlsion �
Jz{JJ/ �<
Date / t 1 / ,.s Ii)
Date / / 1-v(<?UC
Date
l2-{\S-[2-�
Date
Street Closure time: From _____ Dam Dpm To ____ OamOpm
Staff Notes:
4 11 X X
In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2025-2026
Amount Type 2024-2025Amount
Police Personnel1 $30,000.00 Hard Cost $30,000.00
Fire Personnel1 $9,211.28 Hard Cost $335.78
Facilities & Community Services Personnel1 $7,200.00 Hard Cost $7200.00 Personnel & Equipment Subtotal $46,411.28 $37,535.78
Fees Established by City Council
Resolution
Park Reservation $7,801.00 Soft Cost $2,040.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $2,700.00
Fees Subtotal $7,801.00 $4,740.00
Total Departmental Charges and Fees $54,212.28 $42,275.78 $46,411.28
$7,801.00
$54,212.28
Hard Cost
Soft Cost
Total
$37,535.78
$4,740.00
$42,275.78
1 Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2025-26 to date:

TABLE 2: FY 2025-26 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$480,572.93 $48,993.59 $0.00 $529,566.52 $529,566.52
City Council AGENDA ITEM NO. I14.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the request of an in-kind support in the amount of $10,854 for the street closures related to the Jagannath Rath Yatra (Summer Float Festival) event held on Saturday, July 25, 2026, hosted by Shri Darshan, and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the state's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker) MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

1. I move that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; and

2. I move that the City Council approve the request for in-kind support in the amount of $10,854.00; and

3. I move that the City Council approve the temporary street closures of Church Street, East Colton Avenue, Division Street, and East High Avenue for the Jagannath Rath Yatra, which will be held on Saturday, July 25, 2026.

RECOMMENDATION:

Staff recommends that the City Council determine that approval of the actions associated with the Jagannath Rath Yatra event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (CEQA). Staff further recommends that the City Council approve the request for in-kind support in the amount of $10,854.00 related to the Jagannath Rath Yatra event, hosted by Shri Darshan, on July 25, 2026; and approve temporary street closures of Church Street, East Colton Avenue, Division Street, and East High Avenue.

DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide beneficial services to the community. In an effort to support programs that provide community benefit, the City Council will, from time to time, consider the authorization of inkind support, including the use of City equipment, staff, and facilities for special events.

Shri Darshan is preparing its second Jagannath Rath Yatra event, scheduled to take place on Saturday, July 25, 2026, starting at 11:45 a.m. The Jagannath Rath Yatra is a traditional Hindu festival featuring the procession of chariots carrying deities. Shri Darshan describes the celebration as a community-centered gathering that strengthens the organization’s mission by increasing community visibility, deepening cultural and interfaith understanding, and fostering meaningful engagement with residents. The anticipated attendance for the Jagannath Rath Yatra event is approximately 220 attendees.

Shri Darshan is requesting in-kind support in the amount of $10,854.00 for departmental resources, including Police and Facilities and Community Services (FCS) personnel to set up and facilitate the requested street closures. Previously, the City Council approved $8,446.00 in in-kind support for the Jagannath Rath Yatra event held Saturday, July 14, 2025.

In addition, Shri Darshan is requesting temporary street closures on Saturday, July 25, 2026, from 10:30 a.m. through 3:30 p.m. The request for temporary street closures includes Church Street, East Colton Avenue, Division Street, and East High Avenue.

The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of the construction or replacement of a minor accessory structure next to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.

ALTERNATIVES:

The City Council may elect to deny the request for in-kind support, deny the request for temporary street closures and direct staff accordingly.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Marion Cronin, Administrative Analyst

FISCAL IMPACT
Fiscal Year: 2026/2027
Revenue Generating: Yes
Amount: $ 10,854.00
Budgeted Y/N: No
Account No.:

Additional Appropriation Required: Yes or No
Discussion:

Please see the "Fiscal Impact" attachment for reference.

Attachments
A_In-Kind_Support_Request_-_Jagannath_Rath_Yatra.pdf
B_Event_Flyer_-_Jagannath_Rath_Yatra.pdf
C_Street_Closure_-_Jagannath_Rath_Yatra.pdf
D_Verification_of_Non-Profit_-_Jagannath_Rath_Yatra.pdf E_Fiscal_Impact_-_Jagannath_Rath_Yatra.pdf

In anticipation of the City Council's consideration of this request, staff have compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2026-2027
Amount Type 2024-2025Amount
Police Personnel1 $9,954.00 Hard Cost $7,846.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $900.00 Hard Cost $600.00 Personnel & Equipment Subtotal $10,854.00 $8,446.00
Fees Established by City Council
Resolution
Park Reservation $0.00 Soft Cost $0.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $0.00 $0.00
Total Departmental Charges and Fees $10,854.00 $8,446.00 $10,854.00
$0.00
$10,854.00
Hard Cost
Soft Cost
Total
$8,446.00
$0.00
$8,446.00
1 Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2026-27 to date:

TABLE 2: FY 2026-27 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$125,415.20 11,601.00 $0.00 $137,016.20 $137,016.20
City Council AGENDA ITEM NO. J1.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a Letter of Support for San Bernardino County’s Active Transportation Program Application for Safe Routes to School Improvements Serving Redlands East Valley High School (Mayor Saucedo)
MOTION:

If the City Council concurs with Mayor Saucedo's recommendation, the following motion is provided:

I move that the City Council authorize the Mayor to sign a letter of support for San Bernardino County’s Active Transportation Program (ATP) application for Safe Routes to School improvements serving Redlands East Valley High School.

RECOMMENDATION:

Mayor Saucedo recommends the City Council authorize him to sign a letter of support for San Bernardino County’s Active Transportation Program application.

DISCUSSION:

San Bernardino County is preparing an application for Active Transportation Program (ATP) funding to implement Safe Routes to School improvements serving Redlands East Valley High School.

While the project is located in an unincorporated area adjacent to the City, it will benefit Redlands students and families traveling to the school. Proposed improvements include sidewalks, bicycle facilities, enhanced crossings, and traffic-calming measures to improve safety and connectivity.

The project supports the City’s goals related to multimodal transportation, safety, and sustainability. Issuing a letter of support encourages California Department of Transportation to fund the project.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
REVEWED BY:

Charles M. Duggan Jr., City Manager
PREPARED BY:

Whitney Mesna, Management Analyst
Attachments
Letter_of_Support_ATP_Safe_Routes_to_School.pdf
City of

REDLANDS
300 E. State Street, Suite 690, Redlands, CA 92373
909-798-7510
[email protected]
May 5, 2026
Tanisha Taylor
Executive Director
California Transportation Commission
1120 N Street, MS 52
Sacramento, CA 95814
RE: Support for Redlands East Valley High School Safe Routes to School Improvements Dear Ms. Taylor:

The City of Redlands (City) fully supports San Bernardino County’s Active Transportation Program (ATP) application to implement critical Safe Routes to School (SRTS) improvements serving Redlands East Valley High School.

Although the Project is located in an unincorporated area of San Bernardino County adjacent to the City of Redlands, the City recognizes that these improvements will directly benefit students and families from both the City and surrounding communities who travel to Redlands East Valley High School.

The City recognizes the importance of safe, connected active transportation networks that support students, families, and the broader community. Areas surrounding school campuses often experience high traffic volumes, limited pedestrian infrastructure, and safety challenges that can discourage walking and bicycling.

The proposed improvements, including sidewalks, bicycle facilities, enhanced crossings, and traffic-calming measures, will significantly enhance safety and improve connectivity in the Project area. These enhancements will help reduce conflicts between vehicles and active transportation users, improve mobility, and support safer travel for students and residents.

The Project aligns with the City’s goals to improve multimodal transportation, enhance safety, and support healthier, more sustainable communities. Investments in SRTS infrastructure also contribute to reduced congestion, improved air quality, and increased opportunities for active transportation.

MARC SHAW
Mayor Pro Tempore

PAUL BARICH
Council Member

EDDIE TEJEDA
Council Member

DENISE DAVIS
Council Member

MARIO SAUCEDO
Mayor
The City of Redlands values the partnership with San Bernardino County and supports continued coordination to advance these improvements. We strongly encourage Caltrans to fund this Project.

Sincerely,
Mario Saucedo
Mayor
City of Redlands
City Council AGENDA ITEM NO. J2.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: City of Redlands Food Security Task Force Update and Provide Direction to Staff (Assistant City Manager Boatman)
MOTION:

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
"I move to direct staff to create a discussion item for the Food Insecurity Task Force recommendations into the Fiscal Year 2027–2028 City Council budget discussions." RECOMMENDATION:

Staff is seeking City Council direction regarding next steps for the Food Security Task Force, which may include directing staff to proceed with, further evaluate, or not pursue the identified strategies.

DISCUSSION:

On November 4, 2025, the City Council adopted Resolution No. 8732 establishing the City of Redlands Food Security and Child Nutrition Support Initiative, which directed staff to convene a Food Security Task Force and return with recommendations. Staff returned to the City Council on February 3, 2026 to provide an initial update and receive direction on implementation of the initiative.

Consistent with Council direction, staff convened the Food Security Task Force, which met three times with representatives from local nonprofit and faith-based organizations that provide food and related assistance. These meetings focused on identifying service gaps, coordination opportunities, and barriers to food access in the community. Based on input received, key challenges identified include increasing food costs, reduced funding for providers, transportation barriers, limited distribution capacity, and the need for improved coordination among service providers.

The Task Force identified the following strategies for City Council consideration:

Donations of tote bags and cardboard boxes to support food distribution providers. This option is relatively low cost but would require staff coordination and ongoing management.

Evaluation of shared storage solutions, including freezer and refrigeration capacity. Implementation would require identifying suitable locations, evaluating size and capacity needs, and estimating equipment and operational costs. The City does not currently have available cold storage space, and additional considerations include liability, food safety requirements, and potential permitting requirements.

Development of a mini-grant program to support food distribution efforts. One option would be to provide grants of approximately $20,000, with an initial total allocation of up to $100,000, to assist providers with purchasing and distributing food. This approach would require identification of a funding source and program administration.

Exploration of transportation assistance options for clients. This may include providing a vehicle to a nonprofit organization to support food delivery services, which would require analysis of acquisition cost and liability considerations associated with transferring ownership. Alternatively, transportation assistance such as bus passes could be incorporated into a grant program.

Improved coordination and communication of food distribution efforts. This would involve working with providers to better align distribution schedules and enhance public information. This option would primarily require staff coordination and engagement with partner organizations.

Staff is seeking City Council direction on whether and how to proceed with these strategies. City Council direction will guide staff’s next steps, including whether to pursue implementation, conduct further analysis, or return with more detailed program proposals.

ALTERNATIVES:

City Council may choose to provide alternative direction to staff STRATEGIC PLAN:

Supports Public Health and Safety
SUBMITTED BY:

Nancy Felix, Admin Assistant
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Nancy Felix, Admin Assistant

FISCAL IMPACT
Fiscal Year: FY 2026-27
Revenue Generating: Yes or No
Amount: $
Budgeted Y/N:

Account No.:

Additional Appropriation Required: Yes or No
Discussion: There is no current fiscal impact associated with this item. The strategies identified in this report are not currently funded in the current or FY 27-28 draft budgets, and would require further analysis to determine specific costs. Should the City Council direct staff to proceed with one or more of these items, staff would return in the coming months with additional information, including estimated costs, program structure, and implementation considerations. However, project funding would require identification of corresponding reductions or reallocation within the approved budget and would be considered by the City Council as part of the mid-year budget review process in September.

Attachments
City_of_Redlands_Food_Task_Force_Meeting_April_22_2026.pdf City of Redlands
Food Task Force – Inaugural Meeting April 20th, 2026
Nonprofit&Faith-BasedCommunityPartners
Proposed Duration: 60 minutes
Location: City of Redlands (or Virtual/Hybrid)
Facilitator: City of Redlands Food Task Force Chair/Staff

1. Welcome and Opening Remarks
• Call toorder – Call to order at 4:30 pm
• Welcome from the City of Redlands – David introduced City staff: Assistant City Manager Chris Boatman, Mayor Mario Saucedo, Council Member Paul Barich • Purpose of convening nonprofits and faith-based partners – The purpose of this meeting was to focus on working on one consolidated proposal between the nonprofits on what they need the most help in to present at the city council meeting May 5th.
• Acknowledgment of community partners and their service to residents

2. Introductions and Partner Overview
• Round-robinintroductions:
o Name
o Organization
o Primary food-related services (e.g., pantry, meals, distribution, outreach) o Communities served
• Councilmember Paul Barich from City of Redlands
• Jean Pagdileo from CRS Redlands which administrates the city shelter program
• Mayor Mario Saucedo from Common Vision Coalition which distributes lunches and food boxes
• Steve Pinckney, director of operations for Salvation Army which distributes meals, homeless bags, food boxes, community meal, grocery rescue programs, operates shelter programs to house people in Redlands
• Mike Delgado from Salvation Army
• Kati Ear from Building a Generation which provides kids pack program
• Overview of the diversity of food assistance efforts in Redlands

3. Background: City of Redlands Food Security Efforts
• Overview of why the Food Task Force was created
• Summary of existing City food programs and partnerships o (e.g., ARPA-funded food programs, emergency food assistance, outreach efforts) • Salvation Army provides essential food assistance to families within the City of Redlands through its established food box program. • Building a Generation has annually supported 1,200 Kids Packs which contain 10 shelf stable items to support students over weekends
• Family Service Association serves its residents through daily meals, seasonal food distributions and child-focused summer nutrition services
• Current challenges related to food insecurity in Redlands o The cost of packaging materials, such as boxes, is reducing the amount of funding available for food distribution.
o Essential equipment which includes pallet jacks, forklifts, and pallet wrap; places an additional financial burden on nonprofit organizations. o Improved coordination among organizations is needed to ensure that all available food resources are efficiently utilized and not wasted o Help from the city for storage areas to be able to place perishable items o Engagement with local chambers of commerce may help secure donations of durable, reusable totes.
o Transportation services are needed to better support elderly and disabled individuals in accessing food resources.
o Platforms to communicate distribution schedules, locations, and available food types would improve accessibility and awareness.

4. Food Task Force Purpose, Scope, and Goals
• Role of the Food Task Force
• Guiding goals, such as:
o Improving coordination among providers
o Storage space for perishable items
o Reduce costs by securing donated or reusable bags
o Increase community awareness so available food resources are more fully utilized
o Increase access to food resources for elderly and disabled individuals through transportation support
• How nonprofits and faith-based organizations fit into this work

5. Community Partner Input & Discussion
Facilitated discussion with guiding questions:
• What food insecurity needs are you seeing most in Redlands right now? • Where are the biggest service gaps (geographic, population-based, or time-based)? • What barriers do residents face when accessing food services? • What coordination or support from the city would be most helpful? • Opportunities for collaboration among organizations

6. Next Steps and Ongoing Engagement
• How partner feedback will be used
• Planned future meetings and topics
• Opportunities for continued participation
• Data sharing, communication, and coordination moving forward

7. Public Comment (If Applicable)
• Opportunity for additional comments or questions
o Katei’s main requests are storage space, boxes/tote bags o Steve states that cold storage is most needed since the perishables Salvation Army receives is a large amount and the fellow ship hall only keeps them good for a small amount of days

8. Closing Remarks
• Summary of key takeaways
• Appreciation for partner participation
• Adjournment

9. Recommendations
• Donations of tote bags and cardboard boxes
• Storage areas (freezer or refrigerator) look at city facilities or warehouse location that can be shared by agencies
• Mini grants – quarterly or periodically for nonprofits to apply for assistance for food distribution
• Assist with transportation for clients (provide bus passes, assist coordinating delivery of food to clients)
• Coordination and marketing of certain food bank distributing on specific days so one agency is not taking on the bulk of providing food to the community City Council AGENDA ITEM NO. J3.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the recommendation for appointment of one (1) representative to the San Bernardino Regional Housing Trust Board (Assistant City Manager Boatman) MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to appoint ____________ to serve as the City of Redlands’ representative to the San Bernardino Regional Housing Trust Board.

RECOMMENDATION:

It is recommended that the City Council consider authorizing the appointment of one (1) representative to the San Bernardino Regional Housing Trust Board.

DISCUSSION:

On April 7, 2026, the City Council considered and approved Resolution No. 8766 authorizing the City of Redlands to participate in the Joint Powers Authority (JPA) establishing the San Bernardino Regional Housing Trust (SBRHT).

The formation of the SBRHT followed several years of regional coordination led by the San Bernardino Council of Governments (SBCOG), beginning in 2021 with the creation of an ad hoc subcommittee to evaluate the feasibility of a regional housing trust. Subsequent outreach, strategic planning, and stakeholder engagement throughout 2022 and 2023 resulted in the recommendation to form a regional JPA to support affordable housing production, preservation, and financing efforts across San Bernardino County.

As part of the approved governance structure, participating member agencies may appoint a representative to serve on the SBRHT Board of Directors. This item returns to the City Council for consideration of appointing the City of Redlands’ representative to the Board, allowing the City to participate in regional decision-making, funding priorities, and policy direction related to affordable housing initiatives.

ALTERNATIVES:

The City Council may choose to modify, reject, or table this item.

STRATEGIC PLAN:

Priority A for Quality of Life, Strategic Objective 2 (Economic Vitality): "Implement policies and programs to expand the City’s affordable housing opportunities."
SUBMITTED BY:

Ashley Rosario, Management Analyst
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Ashley Rosario, Management Analyst

FISCAL IMPACT
Fiscal Year: 25-26
Revenue Generating: No
Amount:

Budgeted Y/N: Yes
Account No.:

Additional Appropriation Required: No
Discussion:

No fiscal impact to appoint a board representative.

City Council AGENDA ITEM NO. K1.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the First Amendment to the Encampment Resolution Funding (ERF-2) Agreement with the California Interagency Council on Homelessness (Cal ICH) and Approval of Amendments to Sub-recipient Agreements (Assistant City Manager Boatman) MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

1. I move that the City Council approve the Consideration of the First Amendment to the Encampment Resolution Funding (ERF-2) Agreement with the California Interagency Council on Homelessness (Cal ICH) and Approval of Amendments to Sub-recipient Agreements

2. I move that the City Council approve the four (4) amended agreements for the ERF-2 sub-recipient agreements;

3. I move that the City Council authorize the City Manager, or designee, to execute the amendment and all related documents; and

4. I move that the City Council authorize the City Manager, or designee, to execute and administer sub-recipient agreements necessary to implement the ERF-2 program.

RECOMMENDATION:

Staff recommends approval Consideration of the First Amendment to the Encampment Resolution Funding (ERF-2) Agreement with the California Interagency Council on Homelessness (Cal ICH) and Approval of Amendments to Sub-recipient Agreements and authorize the City Manager, or designee, to execute the amendment and all related documents, including the sub-recipient agreements necessary to implement the program.

DISCUSSION:

The City of Redlands entered into a Standard Agreement with the California Interagency Council on Homelessness (Cal ICH), formerly known as the California Department of Housing and Community Development (HCD), during Fiscal Year 2024–2025 following the administrative transfer of the Encampment Resolution Funding Round 2 (ERF2) program. Through this agreement, the City was awarded $4,529,069 in ERF-2 funds to address homelessness by supporting encampment resolution efforts, expanding interim housing opportunities, facilitating permanent housing placements, and providing supportive services.

The California Interagency Council on Homelessness (Cal ICH) has issued Amendment No. 1 to the existing agreement to update administrative provisions, align the agreement with current State requirements, and extend the term of the contract. This amendment extends the agreement between the City of Redlands and Cal ICH by thirteen (13) months, revising the contract end date from March 31, 2027, to April 30, 2028. The extension provides additional time for the City and its service partners to fully implement program activities and expend the awarded funds. Additionally, the sub-recipient agreements will be extended from June 30, 2026, to the additional (13) months as outlined in the amended sub-recipient agreements to ensure continuity of services and alignment with the revised project timeline.

The amendment replaces and updates multiple exhibits to reflect current State standards, including revisions to the scope of work, budget provisions, and general and special terms and conditions. These updates are administrative in nature and include replacing references to the California Interagency Council on Homelessness with HCD, updating reporting and compliance requirements, and incorporating the State’s most current general terms and conditions.

In addition to the term extensions, the sub recipient agreement with the Church of Religious Science will be increased by $5,000 (Five Thousand Dollars), resulting in a total agreement amount of $185,000 (One Hundred Eighty-Five Thousand Dollars), as amended from the original agreement. The agreements with Family Service Association and the Salvation Army are amended for a second time to extend their respective term dates in alignment with the revised project timeline.

The amendment does not increase the total grant award and does not modify the overall program scope previously approved by the City Council. Rather, it ensures the City remains in compliance with State requirements while providing additional time to achieve program outcomes.

As part of program implementation, the City will continue to contract with qualified sub recipients to provide outreach, case management, housing navigation, and supportive services consistent with the ERF-2 program.

Approval of this item authorizes the City Manager, or designee, to execute and administer those agreements in accordance with the amended State contract.

ALTERNATIVES:

City Council may elect not to approve the amended agreement for ERF-2 and provide alternative direction to staff.

STRATEGIC PLAN:

Supports Priority B - Public Health and Safety - Strategic Objective 4 - Homelessness.

SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Ashley Rosario, Management Analyst
Ashley Rosario, Management Analyst

FISCAL IMPACT
Fiscal Year: FY 2025-2026
Revenue Generating: Yes
Amount: $968,945.17
Budgeted Y/N: Y
Account No.: Various
Additional Appropriation Required: No
Discussion:

The amendment does not increase the total ERF-2 funding award. The extension provides additional time to expend existing funds. There is no anticipated impact to the General Fund. Sub-recipient agreements will be funded through the existing ERF-2 allocation.

Attachments
0_23-ERF-2-State_Amendment_Agreement.pdf
0_a_ERF-2_Grant_Original_Agreement_2023_Executed.pdf
ERF-2_Exhibit_C_Amendment.pdf
1_Church_of_Religious_Science_1st_Amendment.pdf
1_a_Original_Agreement_Church_of_Religious_Science_ERF_2_Grant.pdf 2_FSA_2nd_Amendment.pdf
2_a_1st_Amendment_ERF-2_Agreement_Family_Services.pdf
2_a_Original_FSA_Agreement.pdf
3_Salvation_Army_RRH_2nd_Amendment.pdf
3_a_1st_Amendment_ERF-2_Agreement_Salvation_Army.pdf
3_a_Original_Salvation_Army_RRH_ERF-2_Agreement.pdf
4_Step_Up_Outreach_Services_1st_Amendment.pdf
4_a_Original_Agreement_Step_Up_Outreach_Services_ERF-2_Grant.pdf

2. The term of this Agreement is:

The parties mutually agree to this amendment as follows. All actions noted below are by this reference made a part of the Agreement and incorporated herein:

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT A
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025

AUTHORITY, PURPOSE, AND SCOPE OF WORK
1) Authority
The State of California has established the Encampment Resolution Funding Program (“ERF” or “Program”) pursuant to Chapter 7 (commencing with Section 50250) of Part 1 of Division 31 of the Health and Safety Code. Amended by SB 197 (Statutes of 2022, Chapter 70, Sec.3-8, effective June 30, 2022).

The Program is administered by the Department of Housing and Community Development (HCD)in the Business, Consumer Services and Housing Agency (“Agency”). ERF provides one-time, competitive grant funds to Continuums of Care and / or Local Jurisdictions as defined below. To date, there have been two rounds of the Encampment Resolution Funding Program. This Standard Agreement governs the Rolling Disbursement in Round 2 of the ERF Program (“ERF-2-R”). For this Standard Agreement, ERF-2-R is synonymous with “ERF” or “Program”.” and refers to programs and grantees under Health and Safety Code 50252.1(c)(1).

This Standard Agreement along with all its exhibits (“Agreement”) is entered into by HCD and a Continuum of Care or a Local Jurisdiction (“Grantee”) under the authority of, and in furtherance of, the purpose of the Program. In signing this Agreement and thereby accepting this award of funds, the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability (“NOFA”) under which the Grantee applied, the representations contained in the Grantee’s application, HCD guidance or directives, and the requirements appearing in the statutory authority for the Program cited above.
2) Purpose
As stated in the NOFA, the Program’s objective is to fund actionable, personcentered local proposals that resolve the experience of unsheltered homelessness for people residing in encampments. Resolving these experiences of homelessness will necessarily address the safety and wellness of people within encampments, resolve critical encampment concerns, and transition individuals into interim shelter with clear pathways to permanent housing or directly into permanent housing, using data informed, non-punitive, low-barrier, person-centered, Housing First, and coordinated approaches. These projects must comply with the principles of Housing First as defined in Welfare and Institutions Code Section 8255. Proposals may bolster existing, successful models and/or support new approaches that provide safe stable, and ultimately permanent housing for people experiencing homelessness in encampments. Expenditures shall be consistent with the legislative intent of the City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT A
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments.
3) Definitions
The following Encampment Resolution Funding Program terms are defined in accordance with Health and Safety Code Section 50250, Subdivisions (a) – (m);
(a) “Additional funding round moneys” means moneys appropriated for the program in or after fiscal year 2022–23.
(b) “Agency” means the Business, Consumer Services, and Housing Agency. (c) “Applicant” means a continuum of care or local jurisdiction (d) “Continuum of Care” has the same meaning as in Section 578.3 of Title 24 of the Code of Federal Regulations.
(e) (1) “Council” means the California Interagency Council on Homelessness, previously known as the Homeless Coordinating and Financing Council created pursuant to Section 8257 of the Welfare and Institutions Code. (2) Unless context requires otherwise, “council,” with respect to the administration of this chapter on or after the effective date of the act adding this paragraph, means the department.
(f) “County” includes, but is not limited to, a city and county. (g) “Department” means the Department of Housing and Community Development (HCD).
(h) “Funding round 1 moneys” means moneys appropriated for the program in fiscal year 2021–22.
(i) “Homeless” has the same meaning as in Section 578.3 of Title 24 of the Code of Federal Regulations.
(j) “Local Jurisdiction” means a city, including a charter city, a county, including a charter county, or a city and county, including a charter city and county. (k) “Program” means the Encampment Resolution Funding program established pursuant to this chapter.
(l) “Recipient” means an applicant that receives grant funds from the council for the purposes of the program.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT A
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
(m) “State right-of-way” means real property held in title by the State of California Additional definitions for the purposes of ERF program:
“Grantee” is “a Continuum of Care or a Local Jurisdiction that receives grant funds from the Department for the purposes of the program. Grantee is synonymous with “Recipient.”
“Subrecipients” or “Subgrantees” are entities that receive subawards from “Recipients” or “Grantees” to carry out part of the Program. “Expended” means all ERF funds obligated under contract or subcontract that have been fully paid and receipted, and no invoices remain outstanding. “Obligate” means that the Grantee has placed orders, awarded contracts, received services, or entered into similar transactions that require payment using ERF funding. Grantees must obligate the funds by the statutory deadlines set forth in this Exhibit A.
“Cal ICH” is synonymous with “Council”.
4) Scope of Work
This Scope of Work identifies the terms and conditions necessary to accomplish the Program’s intended objectives.

As detailed in Exhibit A.2, the Program’s objective is to fund grantees to implement actionable, person-centered local proposals that resolve the experience of unsheltered homelessness for people residing in encampments.

Grantees will implement their ERF funded local proposals in compliance with the terms and conditions of this Agreement, the NOFA under which the Grantee applied, the representations contained in the Grantee’s application, HCD guidance and directives, and the requirements per the authorizing statute.

Expenditures shall be consistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments. Permissible eligible uses and activities are detailed below in Exhibit B, Budget Details and Disbursement Provisions. Prior to fully executing this agreement, Grantees must standardize their budget using a HCD provided budget template.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT A
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
Grantees are expected to be close partners with HCD. This means timely and accurate reporting, candid communication of successes and challenges, and availability of persons, information, or materials.

Quarterly reporting requirements are detailed below in Exhibit D.4. Reporting, Evaluation, and Audits.

Fiscal deadlines are detailed below in Exhibit A.6. Effective Date, Term of Agreement, and Deadlines.

Grantees shall complete a Final Work Product (As detailed below in Exhibit A.6.d.) and participate in a program evaluation regarding their implementation of ERF awards. To support this effort, HCD will make Technical Assistance available.

The Department maintains sole authority to determine if a Grantee is acting in compliance with the program objectives and may direct Grantees to take specified actions or risk breach of this Agreement. Grantees will be provided reasonable notice and HCD’s discretion in making these determinations are absolute and final. 5) HCD Contract Coordinator
The Department’s Contract Coordinator for this Agreement is the Department’s Grant Development Section Chief or the Grant Development Section Chief’s designee. Unless otherwise instructed, any communication shall be conducted through email to the HCD Contractor Coordinator or their designee. If documents require an original signature, the strongly preferred form is an e-Signature in accordance with the Uniform Electronic Transactions Act (UETA). If an Awardee is unwilling or unable to sign a document electronically, Agency shall accept wet or original signed documents. These documents containing wet signatures should be both mailed to HCD and scanned and emailed as instructed. State law or policy may require the use of wet signatures for specific documents. The Representatives during the term of this Agreement will be:

PROGRAM GRANTEE
ENTITY: California Department of Housing and
Community Development David Rabindranath
SECTION/UNIT: Policy and Program Support
City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT A
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
ADDRESS: 651 Bannon Street SW, Suite 400,
Sacramento, CA 95811
35 Cajon Street, Suite
222, Redlands, CA 92373

CONTRACT
COORDINATOR Nichole Zaragoza-Smith [email protected] PHONE
NUMBER: (916) 693-3892 (909) 761-5196
EMAIL
ADDRESS:

[email protected]
[email protected]
drabindranath@cityofredlands.
org
The Department reserves the right to change their HCD Contractor Coordinator, designee, and / or contact information at any time with reasonable notice to the Grantee.

All requests to update the Grantee information listed within this Agreement shall be emailed to HCD grant’s general email box at
[email protected].

Notice to either party may be given by email. Such notice shall be effective when received as indicated on email. Changes to HCD Contractor Coordinator, designee, and / or contact information or grantee information can be made without a formal amendment.
6) Effective Date, Term of Agreement, and Deadlines
a) This Agreement is effective upon execution by HCD, which includes signature from the Grantee and HCD. This is indicated by the HCD provided signature and date on the second page of the accompanying STD. 213, Standard Agreement. b) Performance shall start no later than 30 days, or on the express date set by HCD and the Grantees, after all approvals have been obtained and the Grant Agreement is fully executed. Should the Grantee fail to commence work at the agreed upon time, HCD, upon five (5) days written notice to the grantee, reserves the right to terminate the Agreement.
c) Grantees will continue to perform until the Agreement is terminated, including data reporting and participation in program evaluation activities, as needed. d) This Agreement will terminate on April 30, 2028.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT A
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
Grantees shall submit a Final Work Product by April 1, 2028. The Final Work Product will include programmatic and fiscal data and a narrative on the outputs and outcomes of the program on a reporting template to be provided by HCD.

The Department will review submitted Final Work Products and collaborate with Grantees to cure any deficiencies by April 30, 2028.

Grantees are expected to continue performing until April 30, 2028. This means timely and accurate reporting, candid communication of success or shortcomings, and availability of persons, information, or materials. e) Expenditure and Obligation Deadlines:
i. Grantees shall expend no less than 50 percent and obligate 100 percent of Program funds within two fiscal years of the date of the award. ii. Grantees that have not obligated 100 percent of their Program funds within two fiscal years of the date of the award, shall submit an alternative disbursement plan to HCD for approval within 60 days of the end of the second fiscal year. This alternative disbursement plan should detail the explanation for the delay and plans for obligating 100 percent of their allocation within six months.
iii. Grantees not meeting the requirements outlined in (i) may be subject to additional corrective action, as determined by HCD.
iv. All Program funds (100 percent) shall be expended within four fiscal years of the date of the award. Any funds not expended by this date shall revert to the fund of origin pursuant to HSC Section 50253(e)(5).
7) Special Conditions
The Department maintains sole authority to determine if a Grantee is acting in compliance with the program objectives and may direct Grantees to take specified actions or risk breach of this Agreement. Grantees will be provided reasonable notice and HCD’s discretion in making these determinations are absolute and final.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT B
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025

BUDGET DETAIL AND DISBURSEMENT PROVISIONS
1) Payee
Name: City of Redlands Amount: $4,529,069.00
2) General Conditions Prior to Disbursement
All Grantees must submit the following completed forms prior to ERF being released:
• Request for Funds Form (“RFF”)
• STD 213 Standard Agreement form and initialed Exhibits A through E • STD 204 Payee Data Record or Government Agency Taxpayer ID Form 3) Disbursement of Funds
ERF will be disbursed to the Grantee upon receipt, review and approval of the completed Standard Agreement and RFF by HCD, the Department of General Services (DGS), and the State Controller’s Office (SCO).

The RFF must include the total amount of Program funds proposed to be expended.

The ERF will be disbursed in one allocation via mailed check once the RFF has been received by the SCO. Checks will be mailed to the address and contact name listed on the RFF.
4) Budget Details and Expenditure of Funds
The Grantee shall expend Program funds on eligible uses and activities as detailed in the submitted standardized budget. The Department reserves the right to direct specific line-item changes in the originally submitted Application budget or subsequently submitted standardized budgets.
a) Budget Changes
i) Process:

Budget modification requests should be made as part of the quarterly report process. These requests will be reviewed in the first week after quarterly reports are received. The Department may consider budget change requests outside of this process, through email as needed due to documented, exigent circumstances. Grantees carry the burden to anticipate foreseeable budget change requests and should plan accordingly.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT B
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
The Department reserves the right to amend or adjust this process as necessary.
ii) Conditions requiring a budget modification request:

Changes may be made to the timing (e.g., fiscal year) of eligible use expenditures without prior approval by HCD so long as the total expenditures (actual and projected) for each eligible use category remain the same as approved in the standardized budget.

Any decrease or increase to the total expenditures for any eligible use category must be approved by HCD’s Grant Development Section Chief or their designee, in writing, before the Grantee may expend Program funds according to an alternative standardized budget. The Grant Development Section Chief will respond to Grantee with approval or denial of request. Failure to obtain written approval from HCD as required by this section may be considered a breach of this Agreement. A breach of this agreement may result in remedies listed below in Exhibit D.6. Breach and Remedies.

Regardless of an increase or decrease of an expenditure amount, any significant or material programmatic or fiscal change as considered by a reasonable project manager should be submitted to HCD for approval. b) Eligible Uses
Eligible uses and activities must be consistent with HSC Sections 50250 – 50254.5, other applicable laws, the terms and conditions of this Agreement, HCD guidance or directives, the NOFA under which the Grantee applied, representations contained in the Grantee’s application, and the Purpose of the Program as detailed in Exhibit A.2. Purpose.

Eligible uses and activities include, but are not limited to, the following:

Rapid Rehousing: Rapid rehousing, including housing identification services, rental subsidies, security deposits, incentives to landlords, and holding fees for eligible persons, housing search assistance, case management and facilitate access to other community-based services.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT B
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
Operating Subsidies: Operating subsidies in new and existing affordable or supportive housing units, emergency shelters, and navigation centers. Operating subsidies may include operating reserves.

Street Outreach: Street outreach to assist eligible persons to access crisis services, interim housing options, and permanent housing and services. Services Coordination Services coordination, which may include access to workforce, education, and training programs, or other services needed to improve and promote housing stability for eligible persons, as well as direct case management services being provided to persons.

Systems Support: Systems support for activities that improve, strengthen, augment, complement, and/or are necessary to create regional partnerships and a homeless services and housing delivery system that resolves persons’ experiences of unsheltered homelessness.

Delivery of Permanent Housing: Delivery of permanent housing and innovative housing solutions, such as unit conversions that are well suited for eligible persons.

Prevention and Shelter Diversion: Prevention and shelter diversion to permanent housing, including flexible forms of financial assistance, problem solving assistance, and other services to prevent people that have been placed into permanent housing from losing their housing and falling back into unsheltered homelessness. This category is only available to serve people who were formerly residing in the prioritized ERF encampment site.

Interim Sheltering: Interim sheltering, limited to newly developed clinically enhanced congregate shelters, new or existing non-congregate shelters, and operations of existing navigation centers and shelters based on demonstrated need that are well suited for eligible persons.

Improvements to Existing Emergency Shelters: Improvements to existing emergency shelters to lower barriers, increase privacy, better address the needs of eligible persons, and improve outcomes and exits to permanent housing.

Administration: up to 5% of awarded Program funds may be applied to administrative costs.

Program funds shall not be expended on Site Restoration or other Ineligible Costs as detailed immediately below.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT B
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
5) Ineligible Costs
ERF shall not be used for costs associated with activities in violation, conflict, or inconsistent with HSC Sections 50250 – 50254.5, other applicable laws, the terms and conditions of this Agreement, HCD guidance or directives, the NOFA under which the Grantee applied, representations contained in the Grantee’s application, and the Purpose of the Program as detailed in Exhibit A.2. Purpose.

Costs shall not be used for any use or activity that is in violation, conflict, or inconsistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments.

Moreover, no parties to this contract nor their agents shall directly or indirectly use ERF awards for any use or activity that is in violation, conflict, or inconsistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments. ERF funded activities that cause a traumatic effect are inconsistent with ensuring the safety and wellness of people experiencing homelessness in encampments.

The Department, at its sole and absolute discretion, shall make the final determination regarding the allowability of ERF expenditures.

The Department reserves the right to request additional clarifying information to determine the reasonableness and eligibility of all uses of the funds made available by this Agreement. If the Grantee or its funded subrecipients use ERF funds to pay for ineligible activities, the Grantee shall be required to reimburse these funds to HCD at an amount and timeframe determined by HCD.

An expenditure which is not authorized by this Agreement, or by written approval of HCD, or which cannot be adequately documented, shall be disallowed, and must be reimbursed to HCD by the Grantee at an amount and timeframe determined by HCD.

Program funds shall not be used to supplant existing local funds for homeless housing, assistance, prevention, or encampment resolution including site restoration or waste management.

Unless expressly approved by HCD in writing reimbursements are not permitted for any Program expenditures prior to this Agreement’s date of execution.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT D
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025

GENERAL TERMS AND CONDITIONS
1) Termination and Sufficiency of Funds
a) Termination of Agreement
The Department may terminate this Agreement at any time for cause by giving a minimum of 14 days’ notice of termination, in writing, to the Grantee. Cause shall consist of violations of any conditions of this Agreement, any breach of contract as described in paragraph 6 of this Exhibit D; violation of any federal or state laws; or withdrawal of HCD’s expenditure authority. Upon termination of this Agreement, unless otherwise approved in writing by HCD, any unexpended funds received by the Grantee shall be returned to HCD within 30 days of HCD’s specified date of termination.
b) Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made available to HCD by legislative appropriation. In addition, this Agreement is subject to any additional restrictions, limitations or conditions, or statutes, regulations or any other laws, whether federal or those of the State of California, or of any agency, department, or any political subdivision of the federal or State of California governments, which may affect the provisions, terms or funding of this Agreement in any manner.
2) Transfers
Grantee may not transfer or assign by subcontract or novation, or by any other means, the rights, duties, or performance of this Agreement or any part thereof, except as allowed within Exhibit D.12. (Special Conditions – Grantees/Sub Grantee) or with the prior written approval of HCD and a formal amendment to this Agreement to affect such subcontract or novation.
3) Grantee’s Application for Funds
Grantee submitted a standardized budget to HCD as part of their application for the Program.

Grantee warrants that all information, facts, assertions and representations contained in the application and approved modifications and additions thereto are true, correct, and complete to the best of Grantee’s knowledge. In the event that any part of the application and any approved modification and addition thereto is untrue, City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT D
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
incorrect, incomplete, or misleading in such a manner that would substantially affect HCD approval, disbursement, or monitoring of the funding and the grants or activities governed by this Agreement, then HCD may declare a breach of this Agreement and take such action or pursue such remedies as are legally available. 4) Reporting, Evaluation, and Audits
a) Reporting Requirements
i. Timing and Format of Reports.

Grantee is required to provide HCD or its agents with all data and outcomes that may inform an assessment of the funded proposal. Grantees shall report quarterly and annually and have one Final Work Product submitted prior to this Agreement’s termination as outlined in HSC 50254 and 50254.5.

The quarterly reports shall be submitted on a template to be provided by HCD at least 90 days prior to the first reporting deadline. The Department may request interim reports as needed and will provide no less than 30 days’ notice to Grantees.
ii. Required Data
Grantees will be required to provide:
• Outreach and service path data at the anonymized, individual level; • Current housing status of persons served in the aggregate; • Status of funding as presented in the HCD approved, standardized budget; and
• Continued confirmation that projects receiving ERF funds are populated timely into HMIS and use HCD supplied funding codes.

The Department’s discretion in identifying which information shall be included in these reports is final.

Pursuant to HSC Section 50254, grantees shall provide data elements, including, but not limited to, health information, in a manner consistent with state and federal law, to their local Homeless Management Information System for tracking in the statewide Homeless Data Integration System.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT D
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
Pursuant to HSC Section 50254(b)(3), Grantees shall report individual, client-level data for persons served by grant funding to the Department, in addition to any data reported through local Homeless Management Information System, as required by the Department for the purposes of research and evaluation of grant performance, service pathways, and outcomes for people served.

Grantees shall comply with the data entry requirements of AB977, located at Welfare and Institutions Code section 8256(d).
iii. HCD usage of Reports
Pursuant to HSC Section 50254(b)(4), Department staff may use information reported directly from grantees and through statewide Homeless Data Integration System for the purposes of research and evaluation of grant performance, service pathways, and outcomes for people served. iv. Failure to Report
If the Grantee fails to provide any such report, HCD may recapture any portion of the amount authorized by this Agreement with a 14-day written notification.
b) Evaluation
i. At HCD’s discretion, Grantees shall participate in a program evaluation regarding their implementation of ERF awards. To support this effort, HCD will contract a third party to complete the evaluation. ii. Grantees are expected to be close partners with HCD for this program evaluation and for all evaluative aspects of this Program. This means timely and accurate reporting, candid communication of success or challenges, and availability of persons, information, or materials. More specifically, Grantees must cooperate with HCD or its designee as reasonably required to implement an evaluation plan. This includes providing or facilitating the collection of data and materials as reasonably requested by HCD or its designee.
iii. For the purpose of evaluation, HCD or its designee may visit sites related to the project and film, tape, photograph, interview, and otherwise document Grantee’s operations during normal business hours and with reasonable City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT D
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
advance notice. The Department will comply with Grantee’s site visit terms during any site visits.
iv. Grantees should maintain active data, documents, and filings in anticipation of this evaluation. Special care should be taken to organize and preserve internal work products that guided implementation by the Grantee or subgrantee.
v. Grantees shall notify HCD and provide copies of any reports or findings if Grantee conducts or commissions any third-party research or evaluation regarding their funded project.
vi. All terms and conditions that apply to reporting similarly apply to evaluation. c) Auditing
The Department reserves the right to perform or cause to be performed a financial audit. At HCD’s request, the Grantee shall provide, at its own expense, a financial audit prepared by a certified public accountant. Should an audit be required, the Grantee shall adhere to the following conditions:
i) The audit shall be performed by an independent certified public accountant.

ii) The Grantee shall notify HCD of the auditor's name and address immediately after the selection has been made. The contract for the audit shall allow access by HCD to the independent auditor's working papers. iii) The Grantee is responsible for the completion of audits and all costs of preparing audits.
iv) If there are audit findings, the Grantee must submit a detailed response acceptable to HCD for each audit finding within 90 days from the date of the audit finding report.
5) Inspection and Retention of Records
a) Record Inspection
The Department or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance under this Agreement. The Grantee agrees to provide HCD, or its designee, with any relevant information requested. The Grantee agrees to give HCD or its designee access to its premises, upon reasonable notice and during normal City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT D
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
business hours, for the purpose of interviewing employees who might reasonably have information related to such records, and of inspecting and copying such books, records, accounts, and other materials that may be relevant to an investigation of compliance with the ERF laws, HCD guidance or directives, and this Agreement.
b) Record Retention
The Grantee further agrees to retain all records described in subparagraph A for a minimum period of five (5) years after the termination of this Agreement.

If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it.
c) Public Records Act
The grantees’ final ERF-2-R application, this contract, and other documents related to the grant are considered public records, which are available for public viewing pursuant to the California Public Records Act.
6) Breach and Remedies
a) Breach of Agreement
Breach of this Agreement includes, but is not limited to, the following events:
i. Grantee’s failure to comply with the terms or conditions of this Agreement. ii. Use of, or permitting the use of, Program funds provided under this Agreement for any ineligible activities.
iii. Any failure to comply with the deadlines set forth in this Agreement. b) Remedies for Breach of Agreement
In addition to any other remedies that may be available to HCD in law or equity for breach of this Agreement, HCD may:
i. Conduct a program monitoring which will include a corrective action plan (CAP) with findings, remedies, and timelines for resolving the findings.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT D
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
ii. Bar the Grantee from applying for future ERF funds; iii. Revoke any other existing ERF award(s) to the Grantee; iv. Require the return of any unexpended ERF funds disbursed under this Agreement;
v. Require repayment of ERF funds disbursed and expended under this Agreement;
vi. Require the immediate return to HCD of all funds derived from the use of ERF
vii. Seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or participation in the technical assistance in accordance with ERF requirements.
c) All remedies available to HCD are cumulative and not exclusive. d) The Department may give written notice to the Grantee to cure the breach or violation within a period of not less than 14 days.
7) Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of HCD to enforce at any time the provisions of this Agreement, or to require at any time, performance by the Grantee of these provisions, shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of HCD to enforce these provisions. 8) Nondiscrimination
During the performance of this Agreement, Grantee and its subrecipients shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, denial of medical and family care leave or pregnancy disability leave, or any other characteristic protected by state or federal law. Grantees and Sub grantees shall ensure that the evaluation and treatment of their employees and applicants for City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT D
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
employment are free from such discrimination and harassment. Grantee and its subrecipients shall comply with the provisions of California’s laws against discriminatory practices relating to specific groups: the California Fair Employment and Housing Act (FEHA) (Gov. Code, Section 12900 et seq.); the regulations promulgated thereunder (Cal. Code Regs., tit. 2, Section 11000 et seq.); and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, Section 11135 - 11139.5). Grantee and its subrecipients shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. 9) Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Additional applicable statutes include, but are not limited to, Government Code Section 1090 and Public Contract Code Sections 10410 and 10411.
a) Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent Grantee with any State agency to provide goods or services.
b) Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelvemonth period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service.
c) Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the Political Reform Act of 1974 (Gov. Code, Section 81000 et seq.).

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT D
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
d) Representatives of a County: A representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county. 10) Drug-Free Workplace Certification
Certification of Compliance: By signing this Agreement, Grantee hereby certifies, under penalty of perjury under the laws of State of California, that it and its subrecipients will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, Section 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions:

Publish a statement notifying employees and subrecipients that unlawful manufacture distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, Grantees, or subrecipients for violations, as required by Government Code Section 8355, subdivision (a)(1).
a) Establish a Drug-Free Awareness Program, as required by Government Code Section 8355, subdivision (a)(2) to inform employees, Grantees, or subrecipients about all of the following:
i. The dangers of drug abuse in the workplace;
ii. Grantee’s policy of maintaining a drug-free workplace; iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees, Grantees, and subrecipients for drug abuse violations.
b) Provide, as required by Government Code Section 8355, subdivision (a)(3), that every employee and/or subrecipient that works under this Agreement:
i. Will receive a copy of Grantee’s drug-free policy statement, and ii. Will agree to abide by terms of Grantee’s condition of employment or subcontract.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT D
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
11) Child Support Compliance Act
For any Contract Agreement in excess of $100,000, the Grantee acknowledges in accordance with Public Contract Code 7110, that:
a) The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the Family Code; and
b) The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
12) Special Conditions – Grantees/Subgrantee
The Grantee agrees to comply with all conditions of this Agreement including the Special Conditions set forth in Exhibit E. These conditions shall be met to the satisfaction of HCD prior to disbursement of funds. The Grantee shall ensure that all Subgrantees are made aware of and agree to comply with all the conditions of this Agreement and the applicable State requirements governing the use of ERF.

Failure to comply with these conditions may result in termination of this Agreement. a) The Agreement between the Grantee and any Subgrantee shall require the Grantee and its Subgrantees, if any, to:
i. Perform the work in accordance with Federal, State and Local housing and building codes, as applicable.
ii. Maintain at least the minimum State-required worker’s compensation for those employees who will perform the work or any part of it. iii. Maintain, as required by law, unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by the Grantee or any Subgrantee in performing the Work or any part of it. iv. Agree to include and enforce all the terms of this Agreement in each subcontract.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT D
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
13) Compliance with State and Federal Laws, Rules, Guidelines and Regulations The Grantee agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, fair housing, and all other matters applicable and/or related to the ERF program, the Grantee, its subrecipients, and all eligible activities.

Grantee shall also be responsible for obtaining any and all permits, licenses, and approvals required for performing any activities under this Agreement, including those necessary to perform design, construction, or operation and maintenance of the activities. Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, environmental protection, procurement, and safety laws, rules, regulations, and ordinances. Grantee shall provide copies of permits and approvals to HCD upon request. 14) Inspections
a) Grantee shall inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement.
b) The Department reserves the right to inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement. c) Grantee agrees to require that all work that is determined based on such inspections not to conform to the applicable requirements be corrected and to withhold payments to the subrecipient until it is corrected. 15) Litigation
a) If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of HCD, shall not affect any other provisions of this Agreement and the remainder of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are and shall be deemed severable.
b) The Grantee shall notify HCD immediately of any claim or action undertaken by or against it, which affects or may affect this Agreement or HCD, and shall take City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT D
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of HCD.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT E
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025

SPECIAL TERMS AND CONDITIONS
1) All proceeds from any interest-bearing account established by the Grantee for the deposit of funds, along with any interest-bearing accounts opened by subrecipients to the Grantee for the deposit of funds, must be used for eligible activities and reported on as required by HCD.
2) Grantee shall utilize its local Homeless Management Information System (HMIS) to track ERF projects, services, and clients served. Grantee will ensure that HMIS data are collected in accordance with applicable laws and in such a way as to identify individual projects, services, and clients that are supported by funding (e.g., by creating appropriate - ERF specific funding sources and project codes in HMIS).
3) Grantee shall participate in and provide data elements, including, but not limited to, health information, in a manner consistent with federal law, to the statewide Homeless Management Information System (known as the Homeless Data Integration System or “HDIS”), in accordance with their existing Data Use Agreement entered into with the Council, if any, and as required by Health and Safety Code Section 50254. Any health information provided to, or maintained within, the statewide Homeless Management Information System shall not be subject to public inspection or disclosure under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code). For purposes of this paragraph, “health information” means “protected health information,” as defined in Part 160.103 of Title 45 of the Code of Federal Regulations, and “medical information,” as defined in subdivision (j) of Section 56.05 of the Civil Code. The Council may, as required by operational necessity, amend or modify required data elements, disclosure formats, or disclosure frequency. Additionally, the Council, at its discretion, may provide Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in support of the Purpose of this Agreement and the existing Data Use Agreement. 4) Grantee agrees to accept technical assistance as directed by HCD or by a contracted technical assistance provider acting on behalf of HCD. Grantee will report to HCD on programmatic changes the Grantee will make as a result of the technical assistance and in support of their grant goals.
5) Grantee should establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all levels of planning and implementation, including through opportunities to hire people with lived experience.

City of Redlands
23-ERF-2-R-10011, Am. 1
(Rev. 09/2025)

EXHIBIT E
Program Name: Encampment Resolution Funding Program
Round 2 Rolling “ERF-2-R”
NOFA Date: December 01, 2022
Prep Date: October 30, 2025
6) The Department maintains sole authority to determine if a Grantee is acting in compliance with the program objectives and may direct grantees to take specified actions or risk breach of this Agreement. Grantees will be provided reasonable notice and HCD’s discretion in making these determinations are absolute and final. 7) Non-Bonded Funded
The Department represents that the intent of Exhibits D.1.b. Sufficiency of Funds is only to preserve the legislature’s ability to make changes to appropriations and matters that are lawfully subject to change through the Budget Act. The Department represents and warrants that as of the date of this Agreement the non-bond funds referenced in the Encampment Resolution Funding Program, Round 2 Request for Application dated October 29, 2021, for this Agreement are appropriated to and available for the purposes of this Agreement, and further, that upon execution of this Agreement said funds are deemed allocated to and encumbered for the purposes described in this Agreement and shall not be terminated or reduced as a result of Exhibit D.1.b, Sufficiency of Funds once construction has been commenced in compliance with Program requirements and in accordance with the construction commencement requirements within this Agreement. If not continuously appropriated, said funds must be disbursed prior to any applicable disbursement or expenditure deadline set forth in this Agreement.

General Terms and Conditions (GTC 02/2025)

EXHIBIT C

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause.

Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
a. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550. b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

Government Code Section 4552.
c. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
a. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
b. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
a. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt. Code § 14841.)
b. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)

21. GENERATIVE AI DISCLOSURE OBLIGATIONS:
a. The following terms are in addition to the defined terms and shall apply to the Contract:
1) “Generative AI (GenAI)” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system's training data. (Gov. Code § 11549.64.)
b. Contractor shall immediately notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.
c. Notification shall be provided to the State designee identified in this Contract.
d. At the direction of the State, Contractor shall discontinue the provision to the State of any previously unreported GenAI that results in a material impact to the functionality of the System, risk to the State, or Contract performance, as determined by the State.
e. If the use of previously undisclosed GenAI is approved by the State, then Contractor will update the Deliverable description, and the Parties will amend the Contract accordingly, which may include incorporating the GenAI Special Provisions into the Contract, at no additional cost to the State. f. The State, at its sole discretion, may consider Contractor’s failure to disclose or discontinue the provision or use of GenAI as described above, to constitute a material breach of Contract when such failure results in a material impact to the functionality of the System, risk to the State, or Contract performance. The State is entitled to seek any and all remedies available to it under law as a result of such breach, including but not limited to termination of the contract.
1 I:\cmo\Agreements\1. Church of Religious Science 1st Amendment.bm.04.22.2026.FY2526-160.docx

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This first amendment (“First Amendment”) to the agreement for Homeless Resource Services providing temporary shelter beds (“Agreement”), dated 21st day of May, 2024 , by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Church of Religious Science of Redlands, a California nonprofit corporation dba CRS Redlands (“Provider”), is made and entered into this 5th day of May, 2026.

RECITALS
WHEREAS, it is the desire of the City and Provider to amend their existing Agreement, specifically to revise the original term of the contract and extend it by thirteen (13) months; and WHEREAS, it is the desire of the City and Provider to amend their existing Agreement, specifically to revise the compensation of funds and increase the total dollar amount by Five Thousand Dollars ($5,000.00) to ensure the expenditure deadline is met.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Provider agree as follows:

AGREEMENT
Section 1. Subsection 4.2 of the Agreement, entitled “Article 4 -Performance of Services,” is hereby amended to read as follows:
“4.2 Provider shall complete the services by July 30, 2027, unless all available ERF Grant funds have been expended or terminated earlier as provided herein.” Section 2. Subsection 5.1 of the Agreement, entitled “Article 5 -Payments to Provider,” is hereby amended to read as follows:
“Total compensation for providers performance of the Services shall not exceed the total amount of one hundred eighty-five thousand dollars ($185,000.00). Provider shall be entitled to compensation in an amount not to exceed five thousand dollars ($5,000.00), payable upon execution. No additional compensation shall be paid under this agreement.” Section 3. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of May 5th, 2026.
[See next page for signature]
2 I:\cmo\Agreements\1. Church of Religious Science 1st Amendment.bm.04.22.2026.FY2526-160.docx

CITY OF REDLANDS CHURCH OF RELIGIOUS SCIENCE

OF REDLANDS DBA CRS REDLANDS
_______________________________ By: ________________________________ Mario Saucedo, Mayor Edward Torres, President of the Board ATTEST:
________________________________
Jeanne Donaldson, City Clerk

1 I:\cmo\Agreements\2. FSA 2nd Amendment.bm.04.22.2026.FY2526-161.docx

SECOND AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This second amendment (“Second Amendment”) to the agreement for Homeless Resource Services (“Agreement”), dated December 16th , 2025, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Family Service Association of Redlands, a California 501 (c) (3) nonprofit public benefit corporation (“Provider”), is made and entered into this 5th day of May, 2026.

RECITALS
WHEREAS, it is the desire of the City and Provider to amend their existing Agreement, specifically to revise the original term of the contract and extend it by thirteen (13) months.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Provider agree as follows:

AGREEMENT
Section 1. Subsection 4.2 of the Agreement, entitled “Article 4-Performance of Services,” is hereby amended to read as follows:
“4.2 Provider shall complete the services by July 5, 2027, unless all available ERF Grant funds have been expended or terminated earlier as provided herein.” Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of May 5th, 2026.

CITY OF REDLANDS FAMILY SERVICE ASSOCIATION OF

REDLANDS
________________________________ By: ________________________________ Mario Saucedo, Mayor Kyra Stewart, Executive Director
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk

HOMELESS RESOURCE SERVICES AGREEMENT
This agreement for the provision of Homeless Resource Services ("Agreement") is made and entered in this 5th day of December, 2023 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City") and Family Service Association of Redlands, a California 501 (c)(3) nonprofit public benefit corporation ("Provider"). City and Provider are sometimes individually referred to herein as a "Party" and, together, as the "Parties." In consideration of the mutual promises contained herein, City and Provider agree as follows:

1.1 1.2

1.3 ARTICLE 1 – ENGAGEMENT OF PROVIDER
This Agreement is being funded by grant funding from the State of California Encampment Resolution Funding Program ("ERF Grant") and administered by the California Interagency Council on Homelessness ("Cal ICH"). City is a grantee of the ERF Grant.

City hereby engages Provider to provide homeless resources and services for City (the "Services").

The Services shall be performed by Provider in a professional manner, and Provider represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Providers in the industry providing like and similar types of Services.

ARTICLE 2 –- SERVICES OF PROVIDER

2.1 2.2
The Services that Provider shall provide are more particularly described in Exhibit "A," titled, "Scope of Services," which is attached hereto and incorporated herein by this reference.

Provider shall comply with applicable federal, state, and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws. This Agreement is subject to any additional restrictions, limitations, conditions or statutes, regulations, or any other laws whether federal, State of California or any agency, department, or any political subdivision of the federal or State of California which may affect the provisions, terms or funding of the ERF Grant and this Agreement in any manner.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Provider information in its possession that may reasonably assist Provider in providing the Services.

3.2 City designates David Rabindranath, Homeless Solutions Coordinator, as City's representative with respect to performance of the Services, and such person shall have the 1 I:\cmo\Agreements\Family Service Association of Redlands ERF Partner Agreement FY22-0310.docx-ms authority to transmit instructions, receive information, interpret, and define City's policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Provider shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit "A," titled, "Scope of Services" ("Services") which is attached hereto and incorporated herein by this reference.

4.2 The term of this Agreement shall be for a period of no more than thirty (30) months commencing as of the Effective Date, until all available ERF Grant funds have been expended, or unless terminated earlier as provided herein.

4.3 Provider shall provide all information required by City to conform to the reporting and auditing requirements of the ERF Grant for which Services are associated as required by this Agreement.

4.4 5.1

5.2 5.3
If Provider's Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Provider to obtain a coру of such policy from City staff.

ARTICLE 5-PAYMENTS TO PROVIDER
The total compensation for Provider's Services shall be in the amount of one million nine thousand four hundred eighty-seven dollars and fifty cents ($1,009,487.50). City shall pay Provider in full upon execution of this Agreement so that Services can be expedited to the homeless population.

Provider shall submit monthly reconciliation reports to City describing the Services provided during the preceding month in accordance with Exhibit "B" titled, "Rate Sheet," which is attached hereto and incorporated herein by this reference. Provider's reconciliation reports shall include a brief description of the Services performed, client identification, the dates the Services were performed, the value of resources expended, and any other pertinent information related to the Services. Additional ERF Grant auditing and reporting documents requirements are described in Exhibit "C" titled "ERF Grant Reporting" which is attached hereto and incorporated herein by this reference. Any additional required information or reporting will be requested in writing by the City as needed and shall be provided by Provider in a timely manner.

Upon termination of Agreement, any unexpended funds shall be returned to the City within 15 days. If at any time during the term of the Agreement, Provider determines or anticipates unexpended funds will be present at termination, Provider is to contact the City in writing 2 I:\cmo\Agreements\Family Service Association of Redlands ERF Partner Agreement FY22-0310.docx-ms

1 I:\cmo\Agreements\3. Salvation Army RRH 2nd Amendment.bm.04.22.2026.FY2526-162.docx

SECOND AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This second amendment (“Second Amendment”) to the agreement for Homeless Resource Services supporting rapid rehousing (“Agreement”), dated December 16th, 2025, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and The Salvation Army, a California nonprofit corporation (“Provider”), is made and entered into this 5th day of May, 2026.

RECITALS
WHEREAS, it is the desire of the City and Provider to amend their existing Agreement, specifically to revise the original term of the contract and extend it by thirteen (13) months.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Provider agree as follows:

AGREEMENT
Section 1. Subsection 4.2 of the Agreement, entitled “Article 4-Performance of Services,” is hereby amended to read as follows:
“4.2 Provider shall complete the services by August 5, 2027, unless all available ERF Grant funds have been expended or terminated earlier as provided herein.” Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of May 5th, 2026.

CITY OF REDLANDS THE SALVATION ARMY
________________________________ By: ________________________________ Mario Saucedo, Mayor J. Koebel, Captain
Divisional Secretary for Business
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk

1 I:\cmo\Agreements\5. Step Up Outreach Services 1st Amendment.bm.04.22.2026.FY2526-164.docx

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This first amendment (“First Amendment”) to the agreement for Homeless Resource Services supporting program outreach (“Agreement”), dated December 5th, 2023, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Step Up On Second Street, Inc., a California nonprofit public benefit corporation (“Provider”), is made and entered into this 5th day of May, 2026.

RECITALS
WHEREAS, it is the desire of the City and Provider to amend their existing Agreement, specifically to revise the original term of the contract and extend it by thirteen (13) months.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Provider agree as follows:

AGREEMENT
Section 1. Subsection 4.2 of the Agreement, entitled “Article 4-Performance of Services,” is hereby amended to read as follows:
“4.2 Provider shall complete the services by July 5, 2027, unless all available ERF Grant funds have been expended or terminated earlier as provided herein.” Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of May 5th, 2026.

CITY OF REDLANDS STEP UP ON SECOND STREET, INC.
________________________________ By: ________________________________ Mario Saucedo, Mayor Ivan Garcia, Senior Director of
Programs
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk

City Council AGENDA ITEM NO. K2.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Approval of Citywide Annual Purchase Orders for miscellaneous supplies with Fastenal, Home Depot, Lowe's and Office Depot for Fiscal Year 2026-2027, in an amount not to exceed $1,080,000 (Management Services/Finance Director Garcia) MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve the Citywide Annual Purchase Orders with Lowe’s, Fastenal, Home Depot, and Office Depot for Fiscal Year 2026-2027, in a total amount not to exceed $1,080,000.

RECOMMENDATION:

Staff recommends that the City Council approve citywide annual purchase orders with Lowe’s, Fastenal, Home Depot, and Office Depot for Fiscal Year 2026–2027.

DISCUSSION:

Staff is requesting City Council approval of Citywide Annual Purchase Orders with Lowe’s, Fastenal, Home Depot, and Office Depot to provide miscellaneous tools, equipment, and supplies on an as-needed basis, with total annual amounts not to exceed those listed below:

A. Fastenal
The City will utilize the Omnia Partners, Public Sector cooperative purchasing contract for facilities, maintenance, industrial supplies, and tools, which provides an average 30% discount off wholesale prices. Purchases will be made through the City’s automated warehouse program. This contract was awarded through a competitive process. Based on year-to-date purchases, estimated savings are approximately $57,000.

B. Home Depot
The City will utilize the Omnia Partners, Public Sector cooperative purchasing agreement with Home Depot for maintenance, repair, and operating supplies. The City receives a 5% rebate on all purchases. This agreement was awarded through a competitive process. Based on year-to-date purchases, estimated savings are approximately $18,000.

C. Lowe’s
The City will utilize the Omnia Partners, Public Sector cooperative purchasing agreement with Lowe’s and will receive a 7% discount on all purchases at the point of sale. Based on year-to-date purchases, estimated savings are approximately $17,000.

D. Office Depot
The City will utilize the Omnia Partners, Public Sector cooperative purchasing agreement with Office Depot for office supplies. The City achieves average savings of at least 10% on most purchased items compared to retail pricing. This agreement was awarded through a competitive process. Based on year-to-date purchases, estimated savings are approximately $22,500.

The following annual purchase order amounts for miscellaneous tools, services, equipment, and supplies have been budgeted by each department and will be encumbered accordingly.

VENDOR NOT TO EXCEED
AMOUNT
Lowe’s $200,000
Home
Depot $350,000
Office
Depot $280,000
Fastenal $250,000
TOTAL $1,080,000
ALTERNATIVES:

Reject the staff request for approval of Citywide Annual Purchase Orders STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Danielle Garcia, Management Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Dana Abramovitz-Daniel, Procurement Manager
Dana Abramovitz-Daniel, Procurement Manager

FISCAL IMPACT
Fiscal Year: 2027
Revenue Generating: No
Budgeted Y/N: Y
Additional Appropriation Required: No
No additional appropriation is requested; expenditures are budgeted across multiple departments and funds, and the purchase orders establish spending authority with specific vendors on an as-needed basis within adopted and proposed budget levels.

Attachments
Lowes_Pro_OMNIA_Partners_Contract_Documents.pdf
Fastenal_OMNIA_Partners_Contract_Documents.pdf
ODP_Business_Solutions_OMNIA_Partners_Contract_Documents.pdf The_Home_Depot_Pro_OMNIA_Partners_Contract_Documents.pdf The Bronze Partnership Excellence Award is a
testament to the commendable dedication of our
valued suppliers. This esteemed medallion is
presented to those who have demonstrated a
steadfast commitment to our partnership.

Lowe's Pro
Maintenance, Repair & Operations (MRO) Supplies & Related Services Lowe’s has been helping customers improve the places they call home since it was founded in 1946. Traded on the New York Stock Exchange (LOW) since 1961, Lowe’s has grown from a small hardware store to a home improvement company providing customers inspiration and support whenever and wherever they shop. Whether our customers shop in store, online, by phone, or at their home or place of business with a Lowe’s employee, Lowe's is ready to help participants of OMNIA Partners with their purchases.

Hi! Have a question? I'm here to help.
4/23/25, 1:55 PM Lowe's Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/lowes-pro/public-sector/contract-documents?hsCtaAttrib=159110636210#c9381 1/6 Public Sector
Lowe's provides the right home improvement products, maintenance, repair & related supplies to public sector agencies of OMNIA Partners nationwide.

Maintenance, Repair and Operations (MRO) Supplies, Equipment, and Related Products and Services
Region 4 ESC - TX | R240805

VIEW CONTRACT

DOCUMENTATION

CONTACT US
K-12 Education
Higher Education
State & Local Government
Click Your Industry
Education | Government Nonprofit
Corporate | Enterprise
4/23/25, 1:55 PM Lowe's Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/lowes-pro/public-sector/contract-documents?hsCtaAttrib=159110636210#c9381 2/6 Lowe's Contract
Documentation
U.S. Communities, National IPA, & NCPA are wholly-owned subsidiaries of OMNIA Partners, dba OMNIA Partners, Public Sector. All public sector participants already registered with National IPA, U.S. Communities, or NCPA continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to reregister to use a legacy National IPA, legacy U.S. Communities, legacy NCPA, or new OMNIA Partners contract. U.S. Communities, National IPA, and NCPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract’s approved term. In the event we believe re-registration is necessary for any reason, OMNIA Partners will let you know.
4/23/25, 1:55 PM Lowe's Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/lowes-pro/public-sector/contract-documents?hsCtaAttrib=159110636210#c9381 3/6 Maintenance, Repair and Operations (MRO) Supplies,
Equipment, and Related Products and Services
Region 4 ESC - TX
Contract Number: R240805
Initial Term: November 1, 2024 through October 31, 2027 Renewal Options: Option to renew for two (2) additional one-year periods through October 31, 2029
The Successful Offeror(s) shall have the right to enter local “service” agreements with Participating Public Agencies accessing the contract through OMNIA Partners, so long as the effective date of such agreement is prior to the expiration of the Contract. All local agreements may have a full potential term (any combination of initial and renewal periods) not to exceed five years. Any local agreements, project agreements, or maintenance agreements executed against resulting Master Agreement(s) during the effective term may survive beyond the expiration of the Master Agreement as established and agreed to by the Successful Offeror(s) and Participating Public Agencies.

Executive Summary
Executive Summary
Pricing
Due Diligence
Master Agreement Documents
Official Signed Contract
Contract Award Documents
Response Evaluation
Supplier Response to RFP
Evaluation Documents
Solicitation Process
4/23/25, 1:55 PM Lowe's Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/lowes-pro/public-sector/contract-documents?hsCtaAttrib=159110636210#c9381 4/6 Original RFP Document
RFP Addendum 1
RFP Addendum 2
RFP Questions and Answers
Proof of Publication
RFP Receipt List
RFP Opening Documents
5001 Aspen Grove Drive
Franklin, TN 37067
[email protected]
(866) 875-3299
4/23/25, 1:55 PM Lowe's Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/lowes-pro/public-sector/contract-documents?hsCtaAttrib=159110636210#c9381 5/6 Privacy Policy | Terms of Use

INDUSTRIES
K-12 Education
Higher Education
Government
Nonprofit
Enterprise
Corporate
Private Equity
Real Estate

SOLUTIONS
Contract Offerings
OPUS
Data & Spend Analytics
Industry Experts

ABOUT US

RESOURCES

CAREERS

BECOME A MEMBER
4/23/25, 1:55 PM Lowe's Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/lowes-pro/public-sector/contract-documents?hsCtaAttrib=159110636210#c9381 6/6 Fastenal
Maintenance, Repair & Operations Products & Solutions
Today, Fastenal is many things to many different customers, an expert consultant, a logistics company, a technology provider, and more generally a distributor of wide-ranging industrial and construction products. These aspects of service share a common foundation: great people, close to our customers. Our service model centers on approximately 3,200 in-market locations (a combination of public branches and customer-specific onsites), each providing custom inventory and a dedicated sales team to support local customers. Fastenal is a trusted supplier-partner of OMNIA Partners and has been offering members solution for many years.

The Bronze Partnership Excellence Award is a
testament to the commendable dedication of our
valued suppliers. This esteemed medallion is
presented to those who have demonstrated a
steadfast commitment to our partnership.
4/8/26, 9:23 AM Fastenal | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/fastenal/public-sector/contract-documents#c15038 1/7 Public Sector
Fastenal's maintenance, repair and operations (MRO) solutions are available on competitively solicited, publicly awarded cooperative contracts through OMNIA Partners. These contracts include Fastenal's full catalog offering as well as additional value added services, such as, inventory management, vending services, etc.

Maintenance, Repair, Operations (MRO) Supplies and Related Services
University of California, CA | 2018.000208
Maintenance, Repair and Operations (MRO) Supplies, Equipment, and Related Products and Services
Region 4 ESC - TX | R240802
K-12 Education
Higher Education
State & Local Government
Click Your Industry
Education | Government Nonprofit
Corporate | Enterprise Private Equity
4/8/26, 9:23 AM Fastenal | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/fastenal/public-sector/contract-documents#c15038 2/7

VIEW CONTRACT

DOCUMENTATION

CONTACT US
Public Fastenal Overview
Fastenal Contract
Documentation
U.S. Communities, National IPA, & NCPA are wholly-owned subsidiaries of OMNIA Partners, dba OMNIA Partners, Public Sector. All public sector participants already registered with National IPA, U.S. Communities, or NCPA continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to reregister to use a legacy National IPA, legacy U.S. Communities, legacy NCPA, or 4/8/26, 9:23 AM Fastenal | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/fastenal/public-sector/contract-documents#c15038 3/7 new OMNIA Partners contract. U.S. Communities, National IPA, and NCPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract’s approved term. In the event we believe re-registration is necessary for any reason, OMNIA Partners will let you know.

Maintenance, Repair, Operations (MRO) Supplies and
Related Services
University of California, CA
Contract Number: 2018.000208
Initial Term: July 1, 2018 through June 30, 2026
Renewal Options: Option to renew for two (2) additional one-year periods through June 30, 2028
RENEWED THROUGH August 31, 2027
Executive Summary
Executive Summary
Master Agreement Documents
Official Signed Contract
Multi-Award Justification
Contract Award Letter
Contract Amendment 1
Contract Amendment 2
Contract Amendment 3
Contract Amendment 4
Contract Amendment 5
Contract Amendment 6
Response Evaluation
Evaluation Documents
4/8/26, 9:23 AM Fastenal | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/fastenal/public-sector/contract-documents#c15038 4/7 Solicitation Process
Original RFP Document
Proof of Publication
RFP Opening Documents
Maintenance, Repair and Operations (MRO) Supplies,
Equipment, and Related Products and Services
Region 4 ESC - TX
Contract Number: R240802
Initial Term: November 1, 2024 through October 31, 2027 Renewal Options: Option to renew for two (2) additional one-year periods through October 31, 2029
The Successful Offeror(s) shall have the right to enter local “service” agreements with Participating Public Agencies accessing the contract through OMNIA Partners, so long as the effective date of such agreement is prior to the expiration of the Contract. All local agreements may have a full potential term (any combination of initial and renewal periods) not to exceed five years. Any local agreements, project agreements, or maintenance agreements executed against resulting Master Agreement(s) during the effective term may survive beyond the expiration of the Master Agreement as established and agreed to by the Successful Offeror(s) and Participating Public Agencies.

Executive Summary
Executive Summary
Pricing
Due Diligence
Master Agreement Documents
Official Signed Contract
4/8/26, 9:23 AM Fastenal | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/fastenal/public-sector/contract-documents#c15038 5/7 Contract Award Documents
Response Evaluation
Supplier Response to RFP
Evaluation Documents
Solicitation Process
Original RFP Document
RFP Addendum 1
RFP Addendum 2
RFP Addendum 3 - Cancelled
RFP Addendum 4 - Public Q&A
Proof of Publication
RFP Receipt List
RFP Opening Documents
5001 Aspen Grove Drive
Franklin, TN 37067
[email protected]
(866) 875-3299

INDUSTRIES
K-12 Education
Higher Education

SOLUTIONS
Contract Offerings
OPUS
4/8/26, 9:23 AM Fastenal | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/fastenal/public-sector/contract-documents#c15038 6/7 Privacy Policy | Terms of Use
Government
Nonprofit
Enterprise
Corporate
Private Equity
Real Estate
Data & Spend Analytics
Industry Experts

ABOUT US

RESOURCES

CAREERS

BECOME A MEMBER
4/8/26, 9:23 AM Fastenal | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/fastenal/public-sector/contract-documents#c15038 7/7  











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The Home Depot Pro
One Partner for All Your MRO Supplies
The Home Depot is dedicated to supporting the Public Sector. Our immense purchasing power and world-class suppliers have produced a comprehensive portfolio of cooperative contracts and partnerships. OMNIA members can access expanded product assortment, exclusive savings, a dedicated support team, and a potential annual rebate up to 5%.*.

It’s about time to maximize your buying power with The Home Depot.

The Gold Partnership Excellence Award represents
the pinnacle of collaborative achievement. This
prestigious medallion is bestowed upon our most
outstanding suppliers, celebrating their unwavering
commitment to fostering a strong partnership.

Distinguished by their exceptional dedication to
mutual success, Gold Awardees have demonstrated
unparalleled excellence in driving growth and
embodying the spirit of true collaboration. This
4/8/26, 9:25 AM The Home Depot Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/the-home-depot-pro/public-sector/contract-documents#c21274 1/7 Public Sector
The Home Depot Pro give procurement professionals access to the building repair, replacement parts and paint they need most when they need it.

OMNIA Partners members can eliminate the need for RFPs, save with competitive pricing and exclusive savings.

Maintenance, Repair, Operating Supplies, Industrial Supplies and Related Products and Services
Maricopa County, AZ | 16154
Paint and Paint Supplies
Maricopa County, AZ | 170009
K-12 Education
Higher Education
State & Local Government
coveted honor reflects a profound synergy that
propels both our organizations to new heights.

Click Your Industry
Education | Government Nonprofit
4/8/26, 9:25 AM The Home Depot Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/the-home-depot-pro/public-sector/contract-documents#c21274 2/7 Maintenance, Repair, Operating Supplies, Industrial Supplies, and Related Products and Services
Maricopa County, AZ | 260006-03

CONTRACT

DOCUMENTATION

CONTACT US
The Home Depot Pro
Contract Documentation
U.S. Communities, National IPA, & NCPA are wholly-owned subsidiaries of OMNIA Partners, dba OMNIA Partners, Public Sector. All public sector participants already registered with National IPA, U.S. Communities, or NCPA continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to reregister to use a legacy National IPA, legacy U.S. Communities, legacy NCPA, or new OMNIA Partners contract. U.S. Communities, National IPA, and NCPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract’s approved term. In the 4/8/26, 9:25 AM The Home Depot Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/the-home-depot-pro/public-sector/contract-documents#c21274 3/7 event we believe re-registration is necessary for any reason, OMNIA Partners will let you know.

Maintenance, Repair, Operating Supplies, Industrial
Supplies and Related Products and Services
Maricopa County, AZ
Contract Number: 16154
Initial Term: February 1, 2017 through December 31, 2021 Renewal Options: Option to renew to a maximum of five (5) additional years through December 31, 2026
RENEWED through December 31, 2026
Executive Summary
Executive Summary
Uniform Guidance
Pricing
Due Diligence
Master Agreement Documents
Official Signed Contract
Contract Amendment 1
Solicitation Process
Original RFP Document
RFP Addendum 1
Proof of Publication
Paint and Paint Supplies
Maricopa County, AZ
Contract Number: 170009
4/8/26, 9:25 AM The Home Depot Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/the-home-depot-pro/public-sector/contract-documents#c21274 4/7 Initial Term: March 9, 2017 through February 28, 2020
Renewal Options: Option to renew for seven (7) additional one-year periods through February 28, 2027
RENEWED THROUGH February 28, 2027
Executive Summary
Uniform Guidance
Contract Documents
Contract No. 170009-RFP
Contract Renewal 1
Contract Renewal 2
RFP Documents
170009-RFP
170009-RFP Addendum 1
170009 Posting Document
Response Evaluation
AZ Compliance
Maintenance, Repair, Operating Supplies, Industrial
Supplies, and Related Products and Services
Maricopa County, AZ
Contract Number: 260006-03
Initial Term: February 11, 2026 through January 31, 2031 Renewal Options: Option to renew for a maximum of five (5) additional years through January 31, 2031
Executive Summary & Overview
Executive Summary
4/8/26, 9:25 AM The Home Depot Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/the-home-depot-pro/public-sector/contract-documents#c21274 5/7 Pricing
AZ Due Diligence
Master Agreement Documents
Official Signed Master Agreement
Evaluation & Award Documents
Contract Award Letter
Evaluation Documents
Supplier Response to RFP
Solicitation Process
Original Request for Proposal
RFP Questions and Answers
RFP Notification List
Proof of Publication
5001 Aspen Grove Drive
Franklin, TN 37067
[email protected]
(866) 875-3299

INDUSTRIES
K-12 Education

SOLUTIONS
Contract Offerings
4/8/26, 9:25 AM The Home Depot Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/the-home-depot-pro/public-sector/contract-documents#c21274 6/7 Privacy Policy | Terms of Use
Higher Education
Government
Nonprofit
Enterprise
Corporate
Private Equity
Real Estate
OPUS
Data & Spend Analytics
Industry Experts

ABOUT US

RESOURCES

CAREERS

BECOME A MEMBER
4/8/26, 9:25 AM The Home Depot Pro | OMNIA Partners | Contract Documents https://www.omniapartners.com/suppliers/the-home-depot-pro/public-sector/contract-documents#c21274 7/7 City Council AGENDA ITEM NO. L1.

DATE: May 5, 2026
TO: Honorable Mayor and City Council Members
SUBJECT: Individual Council Member Report on Activities for April 2026 from Mayor Pro Tem Shaw (City Clerk Donaldson)
DISCUSSION:

Mayor Pro Tem Shaw has requested to include this report on the agenda for recording purposes. The report does not require City Council approval.

Attachments
April_2026_Council_Activities.pdf
April 2026 Council Activities
Mayor Pro Tem Marc Shaw
o Attended the Ribbon Cutting at Liberty Lane Veteran’s Housing o Attended the Edison Scholarship presentation at Redlands High o Judged the Kiwanis Club’s Annual Joke Telling Contest o Attended the Ribbon Cutting at Redlands Animal Shelter o Attended the Teachers of Excellence Recognition Ceremony o Met with new leadership from Kaiser Permanente
o Attended the Redlands Bicycle Classic sponsor presentation o Attended the annual Flag Ceremony at the Burrage Mansion o Attended the Groundbreaking Ceremony for the new Redlands Police Department
o Attended a reception at the National Orange Show
o Attended the Victims of Violent Crimes event at the Police Annex o Attending the annual Library Days event at Smiley Library o Attended the Spring Fling Fly-In at the Redlands Municipal Airport o Met with City Manager to discuss ongoing issues